Innovative Private Sector Development II
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Request for Proposals (RFP)
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RFP No: DAI-IPSDII-2026-028
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“MARKET LINKAGES ADVISORY AND INVESTOR & B2B FACILITATION SERVICES”
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Innovative Private Sector Development Project II (IPSD II)
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Issue Date:
\n\nApril 28, 2026
\n\nWARNING: Any amendments to this solicitation will be issued through follow-up email from: IPSD_Procurement@dai.com
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Synopsis of the RFP
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| \n\t\t\t\n\t\t\t DAI-IPSDII-2026-028 \n\t\t\t | \n\t\t|
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| \n\t\t\t\n\t\t\t April 28, 2026 \n\t\t\t | \n\t\t|
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| \n\t\t\t\n\t\t\t “MARKET LINKAGES ADVISORY AND INVESTOR & B2B FACILITATION SERVICES” \n\t\t\t | \n\t\t|
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| \n\t\t\t\n\t\t\t DAI/IPSD II. \n\n\t\t\tInnovative Private Sector Development Project II \n\n\t\t\t6th Floor, Haifa Building Ramallah, Al Irsal Street, \n\n\t\t\tOffice Tel.: + 970-2- 2988530 \n\n\t\t\tE-mail: IPSD_Procurement@dai.com \n\t\t\t | \n\t\t|
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| \n\t\t\t\n\t\t\t All questions must be received by close of business local time in Ramallah on May 10, 2026 [NS1] Ramallah time (GMT+3), by sending an e-mail to: IPSD_Procurement@dai.com \n\t\t\t | \n\t\t|
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| \n\t\t\t\n\t\t\t All Proposals must be received by May 17, 2026 @4:00 PM Ramallah Time (GMT+3) by e-mail to: IPSD_Procurement@dai.com \n\n\t\t\t\n\t\t\t | \n\t\t|
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| \n\t\t\t\n\t\t\t IPSD_Procurement@dai.com \n\t\t\t | \n\t\t|
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| \n\t\t\t\n\t\t\t IPSD II anticipates awarding a Purchase Order (Fixed Price and/or Time and Material). \n\n\t\t\tIssuance of this RFP in no way obligates IPSD II to award a purchase order and Consultancy Firms will not be reimbursed for any costs associated with the preparation of their bid. \n\n\t\t\tAt its discretion, IPSD II may issue one, multiple or no awards related to this solicitation. \n\t\t\t | \n\t\t|
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| \n\t\t\t\n\t\t\t An award will be made based on the Trade Off Method. The award will be issued to the responsible and reasonable Consultancy firms /consortiums who provides the best value to DAI using a combination of cost/ price factors that meet or exceed the acceptability requirements for technical/non-cost factors described in this RFP. \n\t\t\t | \n\t\t|
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| \n\t\t\t\n\t\t\t 120 Days \n\t\t\t | \n\t\t|
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| \n\t\t\t\n\t\t\t Each Consultancy firm /consortium is responsible for reading very carefully and understanding fully the terms and conditions of this RFP. All communications regarding this solicitation are to be made solely through the Issuing Office and must be submitted via email or in writing delivered to the Issuing Office no later than the date specified above. All questions received will be compiled and answered in writing and distributed to all interested Consultancy Firms/consortiums, no later than May 12, 2026. \n\n\t\t\tConsultancy Firms / consortiums must submit questions via email to: IPSD_procurement@dai.com . Questions will not be answered over the phone or in person. Consultancy Firms must insert in the subject line of their email the following RFP number: “DAI-IPSDII-2026-028”. \n\t\t\t | \n\t\t||
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| \n\t\t\t\n\t\t\t DAI will not enter into any type of agreement with a Consultancy firm /consortium prior to ensuring the Consultancy Firm/consortium’s responsibility. When assessing a Consultancy Firm/consortium’s responsibility, the following factors are taken into consideration: \n\n\t\t\t
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| \n\t\t\t\n\t\t\t Consultancy firms /consortiums shall be aware of the general terms and conditions for an award resulting from this RFP. The selected Consultancy firms/consortiums shall comply with all Representations and Certifications of Compliance listed in Attachment D. \n\t\t\t | \n\t\t||
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| \n\t\t\t\n\t\t\t By submitting a proposal, consultancy firms /consortiums certify that they have not/will not attempt to bribe or make any payments to IPSD II employees in return for preference, nor have any payments with Terrorists, or groups supporting Terrorists, been attempted. Any such practice constitutes an unethical, illegal, and corrupt practice and either the Consultancy firms /consortiums or the IPSD II staff may report violations to the Toll-Free Ethics and Compliance Anonymous Hotline at +1 855-603-6987, via the DAI website, or via email to IPSD_Complaints@dai.com. \n\t\t\t | \n\t\t||
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| \n\t\t\t\n\t\t\t Please see section 7 below. \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t||
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| \n\t\t\t\n\t\t\t Please see section 9 below \n\t\t\t | \n\t\t||
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1.Instructions to Consultancy Firms
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The Innovative Private Sector Development Project - Phase 2 (IPSD II) is a project for the benefit of the Palestinian Ministry of National Economy (MoNE), funded by the World Bank and the European Union, and implemented by DAI Global UK., invites technical and financial proposals to provide the following consulting services: “MARKET LINKAGES ADVISORY AND INVESTOR & B2B FACILITATION SERVICES”. More details of the services are provided in Attachment A- Scope of Work.
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The RFP includes the following documents:
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The Issuing Office and Contact Person noted in the above synopsis is the sole point of contact at DAI for purposes of this RFP. Any prospective Consultancy firms /consortiums who fails to register their interest with this office assumes complete responsibility in the event that they do not receive direct communications (amendments, answers to questions, etc.) prior to the closing date.
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DAI anticipates awarding a Purchase Order (Fixed Price and / or Time and Material).
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A cover letter shall be included with the proposal on the Consultancy Firm/consortium’s letterhead with a duly authorized signature and company stamp/seal using Attachment B as a template for the format. The cover letter shall include the following items:
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A Proposal submitted by a Consortium shall be signed by all members so as to be legally binding on all members, or by an authorized representative who has a written power of attorney signed by each member’s authorized representative.
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The Consultancy firms /consortiums are required to provide professional, objective, and impartial advice, at all times holding DAI’s interests paramount, strictly avoiding conflicts with other assignments or its own corporate interests, and acting without any consideration for future work.
\n\nThe Consultancy firms /consortiums have an obligation to disclose to DAI any situation of actual or potential conflict that impacts its capacity to serve the best interest of DAI. Failure to disclose such situations may lead to the disqualification of the Consultancy firms /consortiums or the termination of its Contract and/or sanctions by the Bank.
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The World Bank requires compliance with the World Bank’s Anti-Corruption Guidelines, and its prevailing sanctions policies and procedures as set forth in the WB’s Sanctions Framework, as set forth in Attachment G.
\n\nIn further pursuance of this policy, Consultancy firms /consortiums shall permit and shall cause their agents (where declared or not), subcontractors, subconsultants, service providers, suppliers, and their personnel, to permit the World Bank to inspect all accounts, records and other documents relating to any shortlisting process, Proposal submission, and contract performance (in the case of award), and to have them audited by auditors appointed by the World Bank
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It is the Consultancy Firm/consortium’s responsibility to ensure that its Experts, members, Sub-consultants, agents (declared or not), sub-contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by the World Bank Regulations dated July 2016, revised November 2017 and August 2018.
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The Consultancy Firm (including the individual members of any Consortium) shall submit only one Proposal, either in its own name or as part of a Consortium in another Proposal. If a Consultancy Firm, including any consortium member, submits or participates in more than one proposal, all such proposals shall be disqualified and rejected. This does not, however, preclude a Sub-consultant, or the Consultant’s staff from participating as Key Experts and Non-Key Experts in more than one Proposal.
\n\nIf a consultancy firm considers that it may enhance its expertise for the assignment by associating with other consultancy firm in the form of a consortium or as Sub-consultants, it may do so.
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The Technical Proposal shall be submitted in a separate email from the Financial Proposal and shall be clearly labeled “VOLUME I: TECHNICAL PROPOSAL.”
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Technical proposals shall include the following contents:
\n\nThe information shall be supplied as a table using the template in Attachment E: Past Performance Form, and shall include the legal name and address of the organization for which services were performed, a description of services delivered, the duration of the assignment and the value of the contract, any problems encountered and how they were resolved, the performance criteria used to determine success, and current contact details, including telephone number and email address, of a responsible representative of the client organization.
\n\nAll tasks proposed under the methodology shall be assigned to specific personnel, clearly indicating responsibility for each task. The proposal shall disclose the contractual relationship between the proposed personnel and the firm, including whether personnel are full-time employees, part-time staff, or subcontracted experts.
\n\nThe proposal shall include CVs for all key experts highlighting relevant professional experience, qualifications, and expertise. CVs will not count toward the page limit.
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The proposal shall include, at a minimum:
\n\na. A detailed methodology describing the proposed approach for delivering the tasks outlined in the Terms of Reference, including:
\n\nb. A proposed implementation approach demonstrating how the methodology will be translated into delivery, including:
\n\nc. Evidence of alignment between the proposed methodology, implementation approach, workplan, deliverables, and team structure, including clear allocation of responsibilities among team members in accordance with their experience and qualifications. This should demonstrate a logical match between required competencies and assigned tasks, supported by the qualifications and experience reflected in the proposed team members’ CVs.
\n\nd. Demonstrated familiarity with relevant MENA markets and the Palestinian startup and business ecosystem relevant to the scope of this assignment.
\n\nThe proposed methodology and implementation approach shall form the basis of the Detailed Implementation Plan. Once approved by DAI, it shall serve as the operational baseline for the assignment. Any material change thereafter, including but not limited to the proposed experts, level of effort, task sequencing, or implementation arrangements, shall require DAI’s prior written approval through a formal contract modification.
\n\nFor further details please see the evaluation criteria below and the qualification requirements.
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For this RFP, DAI requests services described in Attachment A.
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Technical proposals will be evaluated against the criteria and sub-criteria set out below. The maximum technical score is 80 points, and the financial score is 20 points. Only proposals receiving a minimum technical score of 60 out of 80 will be considered for financial evaluation.
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| \n\t\t\t Evaluation Criteria \n\t\t\t | \n\t\t\t\n\t\t\t Evaluation sub-criteria \n\t\t\t | \n\t\t\t\n\t\t\t Maximum Points \n\t\t\t | \n\t\t
| \n\t\t\t Specific Experience of the Consultancy firms /consortiums Relevant to the Assignment \n\t\t\t | \n\t\t\t\n\t\t\t 1.1 Breadth and relevance of firm experience: Extent to which the Consultancy firms /consortiums demonstrates a track record over the past five (5) years in assignments of similar scope and complexity, including market linkages, technology startup / innovative SME advisory, firm diagnostics, investor engagement, B2B facilitation, and regional or international market engagement. (0-8 points) \n\n\t\t\t\n\n\t\t\t 1.2 Demonstrated results in comparable engagements: Extent to which the Consultancy firms /consortiums demonstrates credible results in comparable assignments, such as successful delivery of structured investor or B2B engagements, relevant stakeholder mobilization, matchmaking outcomes, lead generation, partnership progression, investment facilitation, or other commercial follow-up outcomes. (0-7 points) \n\n\t\t\t\n\n\t\t\t 1.3 Strength of relevant market networks: Strength and relevance of the Consultancy Firm’s/Consortium’s existing networks and access to investors, corporate buyers, strategic partners, and ecosystem actors in MENA markets, particularly the Gulf, with additional access to Europe and the United States considered favorably where relevant to the assignment. (0-5 points) \n\n\t\t\t\n\n\t\t\t Please provide: \n\n\t\t\tA list of similar assignments completed within the past five (5) years using the Past Performance Form (Attachment E). \n\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
| \n\t\t\t Key Experts’ qualifications and competence for the Assignment \n\t\t\t | \n\t\t\t\n\t\t\t 2.1 Team structure and composition: Suitability and completeness of the proposed delivery team, including clarity of roles and responsibilities, team structure, and allocation of level of effort across key personnel. (0-7 points) \n\n\t\t\t\n\n\t\t\t 2.2 Relevant expertise of key experts: Professional qualifications and relevant experience of proposed key experts in areas such as market linkages advisory, investor and B2B engagements facilitation and organization, startup or SME advisory, stakeholder engagement, and delivery of similar assignments. (0-7 points) \n\n\t\t\t\n\n\t\t\t 2.3 Alignment of team expertise with assignment responsibilities: Degree to which the expertise of the proposed team members is appropriately matched to the tasks described in the methodology, implementation approach, and ToR responsibilities. (0-8 points) \n\n\t\t\t\n\n\t\t\t 2.4 Regional operational capacity of the team: Demonstrated ability of the proposed team to operate across relevant regional markets and engage international stakeholders where required for the assignment. (0-8 points) \n\n\t\t\t\n\n\t\t\t Please provide: \n\n\t\t\t
* Proposed experts should possess the following skills: Financial, management and marketing skills along with all other skills required for this assignment. \n\t\t\t | \n\t\t\t\n\t\t\t 30 \n\t\t\t | \n\t\t
| \n\t\t\t Adequacy and quality of the proposed methodology, Implementation plan, timeline and work plan in responding to the Scope of Work (TOR) \n\t\t\t | \n\t\t\t\n\t\t\t 3.1 Understanding of the assignment objectives and scope: Demonstrated understanding of the assignment objectives, scope of work, sequencing of activities, and operational requirements under Subcomponent 1.1 (NEXUS). (0-7 points) \n\n\t\t\t\n\n\t\t\t 3.2 Technical quality of the proposed methodology, and implementation approach: Soundness and practicality of the proposed approach for implementing the required tasks, including market assessment, firm diagnostics, pre-engagement preparation, engagement facilitation support, post-engagement follow-up, and risk identification and mitigation. (0-8 points) \n\n\t\t\t\n\n\t\t\t 3.3 Quality and realism of the implementation plan and timeline: Coherence and feasibility of the proposed sequencing of activities, workplan, milestones, deliverables, and sequencing of activities. (0-8 points) \n\n\t\t\t\n\n\t\t\t 3.4 Familiarity with relevant market and ecosystem context: Demonstrated familiarity with relevant MENA markets and understanding of the Palestinian startup and business ecosystem relevant to the assignment. (0-7 points) \n\n\t\t\t\n\n\t\t\t Please provide: \n\n\t\t\t
| \n\t\t\t\n\t\t\t 30 \n\t\t\t | \n\t\t
| \n\t\t\t Financial Proposal \n\t\t\t | \n\t\t\t\n\t\t\t Financial proposals will be scored as follows: (Lowest Price Offer / Price of the Offer Being Reviewed) × 20 \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
| \n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t 100 \n\t\t\t | \n\t\t
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From the time the proposals are opened to the time the contract is awarded, the Consultancy firms /consortiums should not contact DAI on any matter related to its Technical and/or Financial Proposal. Information relating to the evaluation of Proposals and award recommendations shall not be disclosed to the Consultancy firms /consortiums who submitted the proposals or to any other party not officially concerned with the process, until the notification of intention to award the contract. Exceptions to this provision are where DAI notifies Consultancy firms /consortiums of the results of the evaluation of the Technical Proposals.
\n\nAny attempt by Consultancy firms /consortiums or anyone on behalf of the Consultancy firms /consortiums to influence improperly DAI in the evaluation of the proposals or Contract award decisions may result in the rejection of its proposal and may be subject to the application of prevailing World Bank’s sanctions procedures.
\n\nNotwithstanding the above provisions, from the time of the proposal’s opening to the time of Contract award publication, if a Consultancy firms /consortiums wishes to contact DAI or the World Bank on any matter related to the selection process, it shall do so only in writing.
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Best Value Determination
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DAI will review all proposals, and make an award based on the technical and cost evaluation criteria stated above and select the Consultancy firm /consortium whose proposal provides the best value to DAI. DAI may also exclude an offer from consideration if it determines that a Consultancy Firm is "not responsive", i.e., that it does not have the management and financial capabilities required to perform [NS2] the work required, or the prices are illogical (do not comply with the common local pricing standards).
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DAI may award higher-priced consultancy firm /consortium if a determination is made that the higher technical evaluation of that Consultancy firm /consortium merits the additional cost/price.
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DAI may award to a consultancy firm /consortium without discussions. Therefore, the initial offer must contain the consultancy Firm/consortium’s best price and technical terms.
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The designated DAI Assignment Manager [NS3] will closely track the execution of the assignment to determine whether the activities are being performed in a satisfactory manner, and that activities implemented are of acceptable quality and standards. The consultancy firms /consortiums shall be responsible for any countermeasures or corrective action, within the scope of this RFP, which may be required by the DAI Assignment Manager as a result of such inspection.
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Attachment A
\n\nTERMS OF REFERENCE (ToR)
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\n\nMARKET LINKAGES ADVISORY AND INVESTOR & B2B FACILITATION SERVICES
\n\nDAI Global UK Ltd. is the Project Implementing Agency (PIA) for the Innovative Private Sector Development II Project (IPSD II). DAI is a leading international development company with more than 50 years of experience working on the frontlines of global development, tackling fundamental social and economic challenges in emerging markets. Operating in over 80 countries, DAI delivers high-impact, evidence-based development solutions that improve governance, strengthen markets, and expand economic opportunity. DAI works with international development agencies, multilateral lending institutions, private corporations, philanthropic organizations, and national governments to design and implement programs that translate ideas into lasting, measurable results.
\n\nThe Innovative Private Sector Development Project - Phase 2 (IPSD II) is a project for the benefit of the Palestinian Ministry of National Economy (MoNE), funded by the World Bank and the European Union, and implemented by DAI Global UK. With a total budget of US$ 24.5 million, IPSD II aims to improve the economic opportunities for tech and tech-enabled startups, innovative small and medium-sized enterprises (SMEs), and individuals operating in the digital economy in the West Bank. In the event of an Eligible Crisis and Emergency, IPSD II is also equipped to respond promptly and effectively, ensuring continuity and adaptability of project support.
\n\nIPSD II falls under the World Bank’s overarching objective to alleviate market failures related to gaps and binding constraints in the entrepreneurship ecosystem of the digital economy including in human capital, financing, product markets, enabling policies, institutional support, and connectivity.
\n\nIPSD II is structured around four components:
\n\nOverview of IPSD II Components
\n\n| \n\t\t\t Component 1: Entrepreneurship Ecosystem Development \n\t\t\t | \n\t\t
| \n\t\t\t Subcomponent 1.1: Strengthening Market Linkages for Palestinian Startups (NEXUS) \n\t\t\t | \n\t\t
| \n\t\t\t Initiative 1: Awareness events \n\n\t\t\tInitiative 2: Investor & Business-to-Business (B2B) networking events. \n\n\t\t\tInitiative 3: Market access matching grants \n\t\t\t | \n\t\t
| \n\t\t\t Subcomponent 1.2: Developing a dynamic startup finance ecosystem \n\t\t\t | \n\t\t
| \n\t\t\t Initiative 1: Angel group/network building \n\n\t\t\tInitiative 2: Investment readiness advisory services (IRAS) \n\n\t\t\tInitiative 3: Catalytic funding grants \n\t\t\t | \n\t\t
| \n\t\t\t Subcomponent 1.3: Improve government to business services—implementation and further enhancements to the Automated Business Registry System (ABRS) \n\t\t\t | \n\t\t
| \n\t\t\t Initiative 1: Capacity building for the Companies Registry and further enhancements to ABRS \n\n\t\t\tInitiative 2: Capacity building on business licensing and inspections reform \n\n\t\t\tInitiative 3: Unified and online public register of business administrative procedures and regulations \n\t\t\t | \n\t\t
| \n\t\t\t Component 2: Building a regional Outsourcing Hub \n\t\t\t | \n\t\t
| \n\t\t\t Component 3: Project Management and Implementation Support \n\t\t\t | \n\t\t
| \n\t\t\t Component 4: Contingent Emergency Response Component (CERC) \n\t\t\t | \n\t\t
The ToR relates to the procurement of a specialized Industry Expert Firm to support the planning, structuring, and implementation of activities under “Subcomponent 1.1 “Strengthening Market Linkages for Palestinian Startups (NEXUS)” during the 2026 implementation period.
\n\nNEXUS aims to improve market linkages for Palestinian startups and innovative SMEs. The subcomponent addresses key constraints, including limited access to markets, fragmented business networks, and restricted engagement with regional and international investors, corporate buyers, commercial partners, accelerators, and other ecosystem actors. Recognizing that entrepreneurial success is strongly correlated with ecosystem connectivity, Subcomponent 1.1 deploys a set of market-facing, demand-driven interventions designed to enhance the visibility, competitiveness, and integration of Palestinian firms into regional and international markets.
\n\nThe subcomponent consists of three core initiatives:
\n\nThe objective of this assignment is to engage a specialized Industry Expert Firm to strengthen the readiness, positioning, and structured market engagement of Palestinian technology startups and innovative SMEs benefiting from NEXUS-supported regional and international activities.
\n\nIn 2026, IPSD II plans to:
\n\nUnder the Investor and B2B Networking Engagements initiative, the selected Firm shall: (i) conduct structured market and firm-level readiness assessments; (ii) support the evidence-based selection, structuring, and design of Investor and B2B Networking Engagements; (iii) deliver preparation, facilitation, and post-engagement follow-up support to beneficiary firms; and (iv) enable effective engagement through targeted matchmaking with regional and international investors, corporate buyers, and ecosystem actors.
\n\nUnder the Awareness Activities initiative, the selected Firm shall, as needed, provide structured preparation, facilitation, coordination, and post-engagement follow-up support to beneficiary firms selected to participate in Awareness Activities , with the aim of maximizing structured engagement outcomes. The Awareness Activities currently planned for 2026 are: (i) Biban, Saudi Arabia (November 2026, dates to be confirmed); (ii) Web Summit Lisbon, Portugal (9-12 November 2026); and (iii) Expand North Star, United Arab Emirates (8-10 December 2026).
\n\nIn addition, the Firm shall serve as a voting member of the Market-Access Matching Grants Selection Committee, in accordance with IPSD II governance procedures.
\n\nThe Service Provider shall support the Subcomponent 1.1 team through advisory, coordination, technical input, and non-voting assessment functions, including, but not limited to, identification and procurement-related support for third-party service providers, only where expressly authorized in writing by IPSD II and in accordance with applicable IPSD II governance and procurement procedures.
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TASKS AND RESPONSIBILITIES
\n\nThe selected Firm shall be responsible for performing the following tasks:
\n\nThe report shall include, at a minimum:
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The Stakeholder Mapping and Prioritization Database, Matchmaking Matrix, Outreach and Engagement Tracker, and approved KPI tracking framework shall be maintained as live implementation tools and updated throughout the assignment.
\n\nUnder no circumstances shall the Firm make any financial commitment, contractual commitment, procurement decision, or engage any third party without the prior written authorization of IPSD II.
\n\nAll deliverables shall be submitted in English, in electronic format, and shall be subject to review and approval by the Subcomponent 1.1 Lead. Deliverables that involve ongoing services shall be considered complete upon satisfactory delivery of the relevant service outputs and submission of the required supporting documentation or reports.
\n\nFor pricing and contract administration purposes, the Consultancy firms /consortiums shall specify in Attachment C the maximum level of effort, by named personnel and by deliverable/activity. The approved levels of effort shall constitute contractual ceilings and may not be exceeded without DAI’s prior written approval and formal contract modification.
\n\nDeliverable 1: Market Engagement Report
\n\nThe Market Engagement Report shall serve as the core analytical and planning document for Investor & B2B Networking Engagements and shall include:
\n\nDeliverable 2: Firm Diagnostic Reports
\n\nDeliverable 3: Pre-Engagement Preparation & Engagement Implementation
\n\nDeliverable 4: Selection Committee Participation
\n\nDeliverable 5: Performance Reporting & Completion
\n\n7. Required Qualifications
\n\nThe selected Firm shall demonstrate:
\n\n8. Language Requirements
\n\n9. Tools and Systems
\n\nThe selected firm shall propose and use tools to support diagnostics, matchmaking, engagement tracking, and reporting, subject to IPSD II approval and data-protection requirements. IPSD II’s online application system shall be used exclusively for intake.
\n\n10. Data Confidentiality and Ownership
\n\nAll data, information, and materials collected, generated, processed, or compiled under this assignment, including but not limited to firm diagnostics, assessments, applications, reports, contact lists, engagement outputs, monitoring data, and documentation related to data collection methodologies, shall be owned by DAI and may be shared with the World Bank and other authorized stakeholders as required for project implementation, reporting, audit, and oversight purposes. The Industry Expert Firm shall have no ownership rights over such data or materials. The selected Firm shall:
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DAI shall have the perpetual right to use, adapt, reproduce, and disseminate any materials, tools, methodologies, or outputs developed under this assignment for programmatic, reporting, audit, or knowledge-sharing purposes.
\n\nNothing in this section shall be construed as granting the selected Firm any ownership rights over data or materials produced under this assignment.
\n\n11. Duration and Indicative Timeline
\n\nThe assignment shall cover calendar year 2026, with possible extension subject to performance, funding availability, and approval by DAI/PIA and the World Bank. Indicative timeline:
\n\n\n\n
\n\n
\n\n
\n\n
Attachment B
\n\nCover Letter Template
\n\n[On Firm’s Letterhead]
\n
Date: Click or tap here to enter text.
\n\n
\n
TO:
\nDAI Global UK Ltd.
\nInnovative Private Sector Development Project II (IPSD II)
\n\n
\n\n
I, the undersigned, submit the attached proposal in accordance with RFP DAI-IPSDII-2026-028 issued on Click or tap here to enter text.
\n\n\n\n
I certify that this Proposal, including the prices provided in the attached Price Schedule, shall remain valid for one hundred twenty (120) calendar days from the proposal submission deadline stated in the RFP.
\n\n\n\n
[For Consortiums only] We confirm that [Insert name of lead firm] is the lead firm and duly authorized representative of the Consortium for the purpose of this Proposal and, if awarded, for contract signature and contract administration.
\n\n\n\n
The Consultancy firms /consortiums shall verify the items specified in Attachment F of this RFP document.
\n\n\n\n
We understand that DAI is not bound to accept any proposal it receives.
\n\n\n\n
Yours sincerely,
\n\n\n\n
Authorized Signature:
\n\nName and Title of Signatory: Click or tap here to enter text.
\n\nName of Firm / Lead Firm: Click or tap here to enter text.
\n\nAddress: Click or tap here to enter text.
\n\nTelephone: Click or tap here to enter text.
\n\nEmail: Click or tap here to enter text.
\n\nCompany Seal/Stamp:
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Attachment C: Price Schedule
\n\nDeliverable 1:
\n\n| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t Pricing Basis \n\t\t\t | \n\t\t\t\n\t\t\t Quantity for pricing \n\t\t\t | \n\t\t\t\n\t\t\t Resource Name(s) \n\t\t\t | \n\t\t\t\n\t\t\t Daily Rate / | \n\t\t\t\n\t\t\t Level of Effort (Days) \n\t\t\t | \n\t\t\t\n\t\t\t Total Price (US$) \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Market Engagement Report \n\t\t\t | \n\t\t\t\n\t\t\t One-time deliverable. \n\t\t\t | \n\t\t\t\n\t\t\t Fixed Price \n\t\t\t | \n\t\t\t\n\t\t\t 1 Report \n\t\t\t | \n\t\t\t\n\t\t\t 1. \n\n\t\t\t\n\n\t\t\t 2. \n\n\t\t\t\n\n\t\t\t 3. \n\n\t\t\t\n\n\t\t\t 4. \n\n\t\t\t\n\n\t\t\t 5. \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t N/A \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t Total \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
Deliverable 2:
\n\n| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t Pricing Basis \n\t\t\t | \n\t\t\t\n\t\t\t Quantity for pricing \n\t\t\t | \n\t\t\t\n\t\t\t Resource Name(s) \n\t\t\t | \n\t\t\t\n\t\t\t Daily Rate / | \n\t\t\t\n\t\t\t Level of Effort (Days) \n\t\t\t | \n\t\t\t\n\t\t\t Total Price (US$) \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Firm Diagnostic Assessments and Selection Committee Participation \n\t\t\t | \n\t\t\t\n\t\t\t Anticipated to cover approximately 30 eligible firms per Engagement. Includes firm diagnostic assessments, recommendation reports, and presentation of assessment to the relevant committee. \n\t\t\t | \n\t\t\t\n\t\t\t Level of Effort \n\t\t\t | \n\t\t\t\n\t\t\t 30 firms \n\t\t\t | \n\t\t\t\n\t\t\t 1. \n\n\t\t\t\n\n\t\t\t 2. \n\n\t\t\t\n\n\t\t\t 3. \n\n\t\t\t\n\n\t\t\t 4. \n\n\t\t\t\n\n\t\t\t 5. \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t \n\n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Deliverable 3: \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t Pricing Basis \n\t\t\t | \n\t\t\t\n\t\t\t Quantity for pricing \n\t\t\t | \n\t\t\t\n\t\t\t Resource Name(s) \n\t\t\t | \n\t\t\t\n\t\t\t Daily Rate / | \n\t\t\t\n\t\t\t Level of Effort (Days) \n\t\t\t | \n\t\t\t\n\t\t\t Total Price (US$) \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable 3A: Awareness Activity (Technical Assistance Support) \n\t\t\t | \n\t\t\t\n\t\t\t Anticipated group of approximately fifteen 15 beneficiary firms per Awareness Activity (up to 3 awareness activities). Includes technical assistance support and post-activity follow-up, as required. \n\t\t\t | \n\t\t\t\n\t\t\t Level of Effort \n\t\t\t | \n\t\t\t\n\t\t\t 45 firms \n\t\t\t | \n\t\t\t\n\t\t\t 1. \n\n\t\t\t\n\n\t\t\t 2. \n\n\t\t\t\n\n\t\t\t 3. \n\n\t\t\t\n\n\t\t\t 4. \n\n\t\t\t\n\n\t\t\t 5. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable 3B.1: Investor / B2B Networking Engagement (Technical Assistance Support) \n\t\t\t | \n\t\t\t\n\t\t\t Anticipated group of approximately 8 beneficiary firms per Engagement. Includes technical assistance and post-activity follow-up. \n\t\t\t | \n\t\t\t\n\t\t\t Level of Effort \n\t\t\t | \n\t\t\t\n\t\t\t 16 firms \n\t\t\t | \n\t\t\t\n\t\t\t 1. \n\n\t\t\t\n\n\t\t\t 2. \n\n\t\t\t\n\n\t\t\t 3. \n\n\t\t\t\n\n\t\t\t 4. \n\n\t\t\t\n\n\t\t\t 5. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable 3B.2: Investor / B2B Networking Engagement Implementation \n\t\t\t | \n\t\t\t\n\t\t\t Includes venue, audiovisual and technical setup, media coverage, social media support, and other IPSD II-approved operational services and or any other Items IPSD may qualify. \n\t\t\t | \n\t\t\t\n\t\t\t Fixed Price \n\t\t\t | \n\t\t\t\n\t\t\t 2 Engagements \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t N/A \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t Total \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
Deliverable 4:
\n\n| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t Pricing Basis \n\t\t\t | \n\t\t\t\n\t\t\t Quantity for pricing \n\t\t\t | \n\t\t\t\n\t\t\t Resource Name(s) \n\t\t\t | \n\t\t\t\n\t\t\t Daily Rate / | \n\t\t\t\n\t\t\t Level of Effort (Days) \n\t\t\t | \n\t\t\t\n\t\t\t Total Price (US$) \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Market Access Matching Grants Selection Committee Participation \n\t\t\t | \n\t\t\t\n\t\t\t Anticipated group of approximately 15 eligible applications. Includes application assessment, participation in interviews & sessions, and submission of required committee documentation. \n\t\t\t | \n\t\t\t\n\t\t\t Level of Effort \n\t\t\t | \n\t\t\t\n\t\t\t 15 firms \n\t\t\t | \n\t\t\t\n\t\t\t 1. \n\n\t\t\t\n\n\t\t\t 2. \n\n\t\t\t\n\n\t\t\t 3. \n\n\t\t\t\n\n\t\t\t 4. \n\n\t\t\t\n\n\t\t\t 5. \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t \n\n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Deliverable 5:
\n\n| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t Pricing Basis \n\t\t\t | \n\t\t\t\n\t\t\t Quantity for pricing \n\t\t\t | \n\t\t\t\n\t\t\t Resource Name(s) \n\t\t\t | \n\t\t\t\n\t\t\t Daily Rate / | \n\t\t\t\n\t\t\t Level of Effort (Days) \n\t\t\t | \n\t\t\t\n\t\t\t Total Price (US$) \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Performance Reporting and Final Completion \n\t\t\t | \n\t\t\t\n\t\t\t Includes engagement close-out reports, periodic performance reports, and the Final Completion Report in accordance with Attachment A. \n\t\t\t | \n\t\t\t\n\t\t\t Fixed Price \n\t\t\t | \n\t\t\t\n\t\t\t 1 Reporting Package \n\t\t\t | \n\t\t\t\n\t\t\t 1. \n\n\t\t\t\n\n\t\t\t 2. \n\n\t\t\t\n\n\t\t\t 3. \n\n\t\t\t\n\n\t\t\t 4. \n\n\t\t\t\n\n\t\t\t 5. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t N/A \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t \n\n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable # \n\t\t\t | \n\t\t\t\n\t\t\t Price in USD ($) including VAT and all applicable taxes \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable 3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable 4 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable 5 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Grand Total (US$), including VAT and applicable taxes \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
Notes
\n\n\n\n
\n\n
Attachment D: Representations and Certifications of Compliance
\n\n1. Federal Excluded Parties List - The Consultancy firms /consortiums Select is not presently debarred, suspended, or determined ineligible for an award of a contract by any Federal agency.
\n\n2. Executive Order on Terrorism Financing- The Contractor is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the Contractor/Recipient to ensure compliance with these Executive Orders and laws. Recipients may not engage with, or provide resources or support to, individuals and organizations associated with terrorism. No support or resources may be provided to individuals or entities that appear on the Specially Designated Nationals and Blocked Persons List maintained by the US Treasury (online at www.SAM.gov) or the United Nations Security Designation List (online at: http://www.un.org/sc/committees/1267/aq_sanctions_list.shtml). This provision must be included in all subcontracts/sub awards issued under this Contract.
\n\n3. Trafficking of Persons – The Consultancy firms /consortiums may not traffic in persons (as defined in the Protocol to Prevent, Suppress, and Punish Trafficking of persons, especially Women and Children, supplementing the UN Convention against Transnational Organized Crime), procure commercial sex, and use forced labor during the period of this award.
\n\n4. The Consultancy firms /consortiums certifies that it is legally and financially autonomous, operates under commercial law and is not a dependent agency of the Palestinian Authority.
\n\n5. The Consultancy firms /consortiums certifies that it has no conflict of interest in accordance with section 2 of the Instructions to Consultancy Firms.
\n\n6. The Consultancy firms /consortiums certifies that it meets the eligibility requirements as stated in section 4 of the Instructions to Consultancy Firms, and it confirms its understanding of its obligation to abide by the World Bank’s policy in regard to Fraud and Corruption as per section 3 of the Instructions to Consultancy Firms and Attachment G to this RFP.
\n\n7. The Consultancy Firm/consortium, along with any of its sub-consultants, subcontractors, suppliers, or service providers for any part of the contract, certifies that it is not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension or a debarment imposed by the World Bank Group or a debarment imposed by the World Bank Group in accordance with the Agreement for Mutual Enforcement of Debarment Decisions between the World Bank and other development banks. Further, the Consultancy firms /consortiums certifies that it is not ineligible under the Palestinian Authority laws or official regulations or pursuant to a decision of the United Nations Security Council;
\n\nSigned:______________Authorized Representative of the Consulting Firm/consortium
\n\n\n\n
Attachment E: Past Performance Form
\n\n\n\n
Include assignments that best illustrate your work experience relevant to this RFP, sorted in decreasing order of completion date. Assignments must have been undertaken within the past five (5) years.
\n\n\n\n
| \n\t\t\t # \n\t\t\t | \n\t\t\t\n\t\t\t Project Title \n\t\t\t | \n\t\t\t\n\t\t\t Legal Name of Client Organization \n\t\t\t | \n\t\t\t\n\t\t\t Country / Market(s) Covered \n\t\t\t | \n\t\t\t\n\t\t\t Brief Description of Activities / Scope of Services \n\t\t\t | \n\t\t\t\n\t\t\t Relevance to this RFP \n\t\t\t | \n\t\t\t\n\t\t\t Key Outcomes / Results Achieved \n\t\t\t | \n\t\t\t\n\t\t\t Contract Value (US$) \n\t\t\t | \n\t\t\t\n\t\t\t Start Date \n\t\t\t | \n\t\t\t\n\t\t\t End Date \n\t\t\t | \n\t\t\t\n\t\t\t Completed on Schedule (Yes/No) \n\t\t\t | \n\t\t\t\n\t\t\t Completion Letter Received (Yes/No) \n\t\t\t | \n\t\t\t\n\t\t\t Type of Agreement, Subcontract, Grant, PO (fixed price Purchase order, cost reimbursable \n\t\t\t | \n\t\t\t\n\t\t\t Client Reference: \n\n\t\t\tName, Title, Email, Phone number \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Attachment F: Proposal Checklist
\n\n\n\n
__________________________________________________________________________
\n\nDoes your proposal include the following?
\n\n☐ Signed Cover Letter (use template in Attachment B)
\n\n☐ Separate Technical and financial proposals.
\n\n☐ Proposal of the Product or Service that meets the technical requirements as per Attachment A
\n\n☐ Response to each of the evaluation criteria
\n\n☐ Documents required to determine responsibility
\n\n☐ Attachment C: Price Schedule, completed
\n☐ Attachment D: Representations and Certifications of Compliance, completed and signed
\n☐ Attachment E: Past Performance Form, completed
\n☐ Attachment H: Team Composition, Assignment, and Key Experts’ Inputs, completed
\n☐ CVs of all Key Experts
\n☐ Any additional supporting documents required by the RFP
\n\n
\n\n
\n\n
Attachment G
\n\nFraud and Corruption
\n\n\n\n
\n\n
\n\n
Attachment H: Team Composition, Assignment, and Key Experts’ inputs
\n\n| \n\t\t\t N° \n\t\t\t | \n\t\t\t\n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t Expert input (per person, per day) allocated to each deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Total time-input \n\n\t\t\t(in days) \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t Position/ Primary Responsibility \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-3 \n\t\t\t | \n\t\t\t\n\t\t\t ........ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-... \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Home \n\t\t\t | \n\t\t\t\n\t\t\t Field \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t||
| \n\t\t\t KEY EXPERTS \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||
| \n\t\t\t K-1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Team Leader] \n\t\t\t | \n\t\t\t\n\t\t\t [Home] \n\t\t\t | \n\t\t\t\n\t\t\t [2 day] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [1.0] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [1.0] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t [Field] \n\t\t\t | \n\t\t\t\n\t\t\t [0.5 day] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [2.5] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [0] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t K-2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t K-3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t n \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Subtotal \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||
| \n\t\t\t NON-KEY EXPERTS \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t N-1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Home] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t [Field] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||
| \n\t\t\t N-2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||
| \n\t\t\t n \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Subtotal \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
Full time input
\n\nPart time input
\n\n\n\n
[1] For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract.
\n\n[2] A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
\n\n[3] Inspections in this context usually are investigative (i.e., forensic) in nature. They involve fact-finding activities undertaken by the World Bank or persons appointed by the World Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third party verification of information.
\n\n
\n
\nProposed: DAI may reject a proposal as non-responsive if it materially fails to comply with the requirements of this RFP. DAI may determine a Consultancy Firm/Consortium to be non-applicable / ineligibile if it lacks the managerial, technical, or financial capacity required for performance. DAI may reject proposals with prices that are materially unbalanced, unreasonably high or low, or inconsistent with market pricing, the proposed technical approach and level of effort.
"},{"id":"OP00425181","notice_type":"Invitation for Bids","noticedate":"05-Feb-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-02-23T00:00:00Z","submission_deadline_time":"04:00","project_ctry_name":"Eastern and Southern Africa","project_id":"P178566","project_name":"Food Systems Resilience Program for Eastern and Southern Africa","bid_reference_no":"ET-OROMIA SIBU S WOR-FSRP-517229-CW-RFB","bid_description":"Construction works of Indirsi Modern Coffee Nursery site at Sibu Sire Woreda, East Wollega Zone.","procurement_group":"CW","procurement_method_code":"RFB","procurement_method_name":"Request for Bids","contact_address":"Oromia Region","contact_ctry_name":"Ethiopia","contact_email":"gadisa21ejigu@gmail.com","contact_name":"Gaddisa Ejigu","contact_organization":"Oromia Region Woreda-FSRP","contact_phone_no":"+251915022869","submission_date":"2026-02-05T00:00:00Z","notice_text":"
Invitation for Bid (IFB)
\n\nThe Sibu Sire Woreda Agriculture and Land Office is inviting sealed bids from eligible contractors for the Construction works of Indris Modern Coffee Nursery Project, financed by the World Bank (IDA), Ethiopian Food System Resilience Program.
\n\nProcurement Reference Number: ET-Oromia-Sibu Sire-Wor-FSRP-517232-CW-RFB
\n\n\n\n
| \n\t\t\t Project Name \n\t\t\t | \n\t\t\t\n\t\t\t Location (Zone) \n\t\t\t | \n\t\t\t\n\t\t\t Location (Woreda) \n\t\t\t | \n\t\t\t\n\t\t\t Required Bid Security \n\t\t\t | \n\t\t
| \n\t\t\t Construction works of Indris Modern Coffee Nursery \n\t\t\t | \n\t\t\t\n\t\t\t East Wollega Zone \n\t\t\t | \n\t\t\t\n\t\t\t Sibu Sire \n\t\t\t | \n\t\t\t\n\t\t\t 500,000 \n\t\t\t | \n\t\t
I. I. VAT Registration and TIN Certificate.
\n\nII. Valid Trade License or Business Registration Certificate.
\n\nIII. Valid Tax Clearance Certificate for 2018 E.C.
\n\nIV. Renewed Construction License for 2018 E.C.
\n\nV. eGp (e-Government Procurement) registration certificate.
\n\nVI. Original Site Visit Letter: Must be signed and stamped by the Woreda Agricultural Office.
\n\nVII. Bid Security: 500,000.00 ETB in the form of a CPO (Cash Payment Order) or Unconditional and irrevocable Bank Guarantee.
\n\nVIII. Sound Unit Rate Analysis.
\n\nIX. Site-specific work schedule, construction methodology, and quality control plan.
\n\nX. Environmental and Social (ES/ESHS) management plans and codes of conduct.
\n\nSibu sire woreda Agriculture and Land Office
\n\nAddress Sire
"},{"id":"OP00421937","notice_type":"Invitation for Bids","noticedate":"21-Jan-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-02-12T00:00:00Z","submission_deadline_time":"04:00","project_ctry_name":"Eastern and Southern Africa","project_id":"P178566","project_name":"Food Systems Resilience Program for Eastern and Southern Africa","bid_reference_no":"ET-OROMIA SIBU S WOR-FSRP-517224-CW-RFB","bid_description":"Construction works of Mechara New of Small Scale Irrigation Projects, at Sibu Sire Woreda, East Wollega Zone.","procurement_group":"CW","procurement_method_code":"RFB","procurement_method_name":"Request for Bids","contact_address":"Oromia Region","contact_ctry_name":"Ethiopia","contact_email":"gadisa21ejigu@gmail.com","contact_name":"Gaddisa Ejigu","contact_organization":"Oromia Region Woreda-FSRP","contact_phone_no":"+251915022869","submission_date":"2026-01-21T00:00:00Z","notice_text":"Invitation for Bid (IFB)
\n\nThe Sibu Sire Woreda Agriculture and Land Office is inviting sealed bids from eligible contractors for the Construction works of Machara SSI Project, financed by the World Bank (IDA), Ethiopian Food System Resilience Program.
\n\nProcurement Reference Number: ET-Oromia-Sibu Sire-Wor-FSRP-517232-CW-RFB
\n\n\n\n
| \n\t\t\t Project Name \n\t\t\t | \n\t\t\t\n\t\t\t Location (Zone) \n\t\t\t | \n\t\t\t\n\t\t\t Location (Woreda) \n\t\t\t | \n\t\t\t\n\t\t\t Required Bid Security \n\t\t\t | \n\t\t
| \n\t\t\t Construction works of Machara SSIP \n\t\t\t | \n\t\t\t\n\t\t\t East Wollega Zone \n\t\t\t | \n\t\t\t\n\t\t\t Sibu Sire \n\t\t\t | \n\t\t\t\n\t\t\t 500,000 \n\t\t\t | \n\t\t
I. I. VAT Registration and TIN Certificate.
\n\nII. Valid Trade License or Business Registration Certificate.
\n\nIII. Valid Tax Clearance Certificate for 2018 E.C.
\n\nIV. Renewed Construction License for 2018 E.C.
\n\nV. eGp (e-Government Procurement) registration certificate.
\n\nVI. Original Site Visit Letter: Must be signed and stamped by the Woreda Agricultural Office.
\n\nVII. Bid Security: 500,000.00 ETB in the form of a CPO (Cash Payment Order) or Unconditional and irrevocable Bank Guarantee.
\n\nVIII. Sound Unit Rate Analysis.
\n\nIX. Site-specific work schedule, construction methodology, and quality control plan.
\n\nX. Environmental and Social (ES/ESHS) management plans and codes of conduct.
\n\nSibu sire woreda Agriculture and Land Office
\n\nAddress Sire
"},{"id":"OP00421940","notice_type":"Invitation for Bids","noticedate":"21-Jan-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-02-12T00:00:00Z","submission_deadline_time":"04:00","project_ctry_name":"Eastern and Southern Africa","project_id":"P178566","project_name":"Food Systems Resilience Program for Eastern and Southern Africa","bid_reference_no":"ET-OROMIA SIBU S WOR-FSRP-517232-CW-RFB","bid_description":"Construction works of Sire Secondary Livestock Market at Sibu Sire, Woreda, East Wollega Zone.","procurement_group":"CW","procurement_method_code":"RFB","procurement_method_name":"Request for Bids","contact_address":"Oromia Region","contact_ctry_name":"Ethiopia","contact_email":"gadisa21ejigu@gmail.com","contact_name":"Gaddisa Ejigu","contact_organization":"Oromia Region Woreda-FSRP","contact_phone_no":"+251915022869","submission_date":"2026-01-21T00:00:00Z","notice_text":"\n\n
Invitation for Bid (IFB)
\n\n\n\n
The Sibu Sire Woreda Agriculture and Land Office is inviting sealed bids from eligible contractors for the Construction works of Sire Secondary Livestock Market Center Project, financed by the World Bank (IDA), Ethiopian Food System Resilience Program.
\n\nProcurement Reference Number: ET-Oromia-Sibu Sire-Wor-FSRP-517232-CW-RFB
\n\n\n\n
| \n\t\t\t Project Name \n\t\t\t | \n\t\t\t\n\t\t\t Location (Zone) \n\t\t\t | \n\t\t\t\n\t\t\t Location (Woreda) \n\t\t\t | \n\t\t\t\n\t\t\t Required Bid Security \n\t\t\t | \n\t\t
| \n\t\t\t Construction works of Sire Secondary Livestock market Center \n\t\t\t | \n\t\t\t\n\t\t\t East Wollega Zone \n\t\t\t | \n\t\t\t\n\t\t\t Sibu Sire \n\t\t\t | \n\t\t\t\n\t\t\t 500,000 \n\t\t\t | \n\t\t
I. I. VAT Registration and TIN Certificate.
\n\nII. Valid Trade License or Business Registration Certificate.
\n\nIII. Valid Tax Clearance Certificate for 2018 E.C.
\n\nIV. Renewed Construction License for 2018 E.C.
\n\nV. eGp (e-Government Procurement) registration certificate.
\n\nVI. Original Site Visit Letter: Must be signed and stamped by the Woreda Agricultural Office.
\n\nVII. Bid Security: 500,000.00 ETB in the form of a CPO (Cash Payment Order) or Unconditional and irrevocable Bank Guarantee.
\n\nVIII. Sound Unit Rate Analysis.
\n\nIX. Site-specific work schedule, construction methodology, and quality control plan.
\n\nX. Environmental and Social (ES/ESHS) management plans and codes of conduct.
\n\nSibu sire woreda Agriculture and Land Office
\n\nAddress Sire
\n\n"},{"id":"OP00403165","notice_type":"Invitation for Bids","noticedate":"22-Oct-2025","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2025-10-22T00:00:00Z","submission_deadline_time":"18:00","project_ctry_name":"Eswatini","project_id":"P166170","project_name":"Network Reinforcement and Access Project","bid_reference_no":"SZ-ECC-509025-GO-RFQ","bid_description":"Procurement of an Extended Cab 4*4 vehicle","procurement_group":"GO","procurement_method_code":"RFQ","procurement_method_name":"Request for Quotations","contact_address":"P.O. 258 , Eluvatsini House, Mhlambanyatsi Road\nH100, Mbabane\nEswatini","contact_ctry_name":"Eswatini","contact_email":"joseph.ncwane@eec.co.sz","contact_name":"Joseph Ncwane","contact_organization":"Eswatini Electricity Company","contact_phone_no":"26878248450","submission_date":"2025-10-22T00:00:00Z","notice_text":"
\n\n
The Kingdom of Eswatini
\n\n\n\n
ESWATINI ELECTRICITY COMPANY
\n\nINVITATION TO TENDER (ITT) DOCUMENT FOR:
\n\nRFT 003 of 2025/2026: Supply and Delivery of a 4*4 Extended Cab LDV
\n\nCLOSING DATE: 26 September 2025
\n\nTIME: 1100hrs
\n\n\n\n
\n\n
| \n\t\t\t CONFINDENTIALITY \n\t\t\t | \n\t\t
| \n\t\t\t No part of this document may be disclosed verbally or in writing, including by reproduction, to any third party without the prior written consent of the Eswatini Electricity Company. This document, its associated appendices and any attachments remain the property of Eswatini Electricity Company and shall be returned upon request. \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
| \n\t\t\t Procurement Method: [open tender or limited tender] \n\t\t\t | \n\t\t\t\n\t\t\t Open Tender \n\t\t\t | \n\t\t
| \n\t\t\t Subject of Procurement: \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Supply and Delivery of 4*4 Extended Cab LDV \n\t\t\t | \n\t\t
| \n\t\t\t Procurement Reference Number: \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t RFT 003 of 2025/2026 \n\t\t\t | \n\t\t
| \n\t\t\t Date of Issue: \n\t\t\t | \n\t\t\t\n\t\t\t 26th August 2025 \n\t\t\t | \n\t\t
| \n\t\t\t Submission Deadline: \n\t\t\t | \n\t\t\t\n\t\t\t 26th September 2025 \n\t\t\t | \n\t\t
| \n\t\t\t Participation: [International or National] \n\t\t\t | \n\t\t\t\n\t\t\t National \n\t\t\t | \n\t\t
\n\n
PREFACE
\n\n\n\n
This Tender Document for Procurement of Goods has been prepared by the Eswatini Public Procurement Regulatory Agency to be used for the procurement of Goods.
\n\n\n\n
The document is customized to be consistent with the Public Procurement Act No. 07 of 2011, the Public Procurement Regulations, 2020, other of the Laws of Eswatini, and international best practices”.
\n\n\n\n
\n\n
This Invitation to Tender (ITT) shall be used to procure Goods above E200, 000.
\n\n\n\n
The sale of this tender document to potential Tenderer(s) is discouraged.
\n\n\n\n
Those wishing to submit comments or questions on this Standard Tender Document or to obtain additional information are encouraged to contact:
\n\n\n\n
The Chief Executive Officer
\n\nEswatini Public Procurement Regulatory Agency
\n\nRHUS Office Park, P.O. Box 9665
\n\nKarl Grant Street, Mbabane
\n\nESWATINI
\n\nhttps://esppra.co.sz
\n\ninfo@esppra.co.sz
\n\n\n\n
Standard Tender Document
\n\n\n\n
Table of Contents
\n\nInvitation to Tenderers. 4
\n\nPART 1 – Tendering Procedures. 8
\n\nSection 1: Instructions to Tenderers. 10
\n\nSection 2: Tender Data Sheet 30
\n\nSection 3: Evaluation Methodology and Criteria. 33
\n\nSection 4: Tendering Forms. 37
\n\nSection 5: Eligible Countries. 47
\n\nPART 2 - Statement of Requirements. 48
\n\nSection 6: Statement of Requirements. 48
\n\nPART 3 - Contract 54
\n\nSection 7: General Conditions of Contract for the Procurement of Goods. 54
\n\nSection 8: Special Conditions of Contract 55
\n\nSection 9: Contract Forms. 57
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Invitation to Tenderers
\n\n\n\n
TENDER NOTICE UNDER OPEN TENDERING
\n\n\n\n
Supply and Delivery of a 4*4 Extended Cab LDV – RFT 003 of 2025/26
\n\n\n\n
| \n\t\t\t Name \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Bank Name \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Account Number \n\t\t\t | \n\t\t\t\n\t\t\t Branch Code \n\t\t\t | \n\t\t\t\n\t\t\t Branch \n\t\t\t | \n\t\t
| \n\t\t\t Eswatini Electricity Company \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Standard bank \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 9110003236261 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 663164 \n\t\t\t | \n\t\t\t\n\t\t\t Swazi Plaza \n\t\t\t | \n\t\t
| \n\t\t\t Eswatini Electricity Company \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Nedbank \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 020000286843 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 360164 \n\t\t\t | \n\t\t\t\n\t\t\t Mbabane \n\t\t\t | \n\t\t
| \n\t\t\t Eswatini Electricity Company \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t First National Bank \n\t\t\t | \n\t\t\t\n\t\t\t 62154679735 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 280164 \n\t\t\t | \n\t\t\t\n\t\t\t Mbabane \n\t\t\t | \n\t\t
NB: All payments must be referenced with the Tender Number and Name
\n\nPayments can also be made in cash at any of the EEC REVENUE OFFICES located countrywide.
\n\n| \n\t\t\t (a) \n\t\t\t | \n\t\t\t\n\t\t\t Information about the tender shall be accessed from: \n\t\t\t | \n\t\t\t\n\t\t\t Bongani.chauke@eec.co.sz \n\t\t\t | \n\t\t
| \n\t\t\t (b) \n\t\t\t | \n\t\t\t\n\t\t\t Documents will be issued from: \n\t\t\t | \n\t\t\t\n\t\t\t www.esppra.co.sz and www.eec.co.sz \n\t\t\t | \n\t\t
| \n\t\t\t (c) \n\t\t\t | \n\t\t\t\n\t\t\t Tenders must be delivered to: \n\t\t\t | \n\t\t\t\n\t\t\t The tender box at the EEC Head Office Reception in Mbabane, Eluvatsini House, Mhlambanyatsi Road. Clearly marked: RFT 003 of 2025/2026 – Supply and Delivery of a 4*4 Extended Cab LDV \n\t\t\t | \n\t\t
| \n\t\t\t (d) \n\t\t\t | \n\t\t\t\n\t\t\t Address of Tender opening: \n\t\t\t | \n\t\t\t\n\t\t\t EEC Head Office Reception, Eluvatsini House, Mhlambanyatsi Road. Mbabane \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
| \n\t\t\t 8. The planned procurement schedule (subject to changes) is as follows: \n\n\t\t\t
\n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
\n\n
| \n\t\t\t PART 1 – Tendering Procedures \n\n\t\t\tSection 1: Instructions to Tenderers \n\t\t\t | \n\t\t
Table of Clauses
\n\nA. General 10
\n\n1. Scope of Tender 10
\n\n2. Source of Funds. 10
\n\n3. Corrupt Practices. 10
\n\n4. Eligible Tenderers. 11
\n\n5. Eligible Goods and Related Services. 13
\n\nB. Tendering Document 13
\n\n6. Contents of Tendering Document 13
\n\n7. Clarification of Tendering Document 14
\n\n8. Amendment of Tendering Document 14
\n\nC. Preparation of Tenders. 14
\n\n9. Cost of Tendering. 14
\n\n10. Language of Tender and Communications. 14
\n\n11. Documents Comprising the Tender 15
\n\n12. Tender Submission Sheet and Price Schedules. 15
\n\n13. Alternative Tenders. 16
\n\n14. Tender Prices and Discounts. 16
\n\n15. Currencies of Tender 17
\n\n16. Documents Establishing the Eligibility of the Tenderer 18
\n\n17. Documents Establishing the Eligibility of Goods. 18
\n\n18. Documents Establishing the Conformity of the Goods. 18
\n\n19. Documents Establishing the Qualifications of the Tenderer 18
\n\n20. Period of Validity of Tenders. 19
\n\n21. Tender Security or Tender Securing Declaration. 19
\n\n22. Format and Signing of Tender 20
\n\nD. Submission and Opening of Tenders. 20
\n\n23 Sealing and Marking of Tenders. 20
\n\n24 Deadline for Submission of Tenders. 20
\n\n25 Late Tenders. 21
\n\n26. Withdrawal and Replacement of Tenders. 21
\n\n27. Tender Opening. 21
\n\nE. Evaluation of Tenders. 22
\n\n28. Confidentiality. 22
\n\n29. Clarification of Tenders. 22
\n\n30. Compliance and Responsiveness of Tenders. 22
\n\n31. Nonconformities, Errors, and Omissions. 23
\n\n32. Preliminary Examination of Tenders – Eligibility and Administrative Compliance. 24
\n\n33. Detailed Commercial and Technical Evaluation. 24
\n\n34 Conversion to Single Currency. 25
\n\n35. Margin of Preference. 25
\n\n36. Financial evaluation of Tenders. 25
\n\n37. Determination of Best Evaluated Tender(s) 26
\n\n38. Post-qualification of the Tenderer 26
\n\n39. Negotiations. 26
\n\nF. Award of Contract 26
\n\n40. Award Procedure. 26
\n\n41. Procuring entity’s Right to Accept or Reject Any or All Tenders. 26
\n\n42. Procuring entity’s Right to Vary Quantities at Time of Award. 27
\n\n43. Signing and Effectiveness of Contract 27
\n\n44. Debriefing. 27
\n\n45. Performance Security. 27
\n\n47. Procurement Related Complaints and Administrative Review.. 27
\n\n48. Abnormal Low and Abnormally High Prices. 27
\n\n48.1 Abnormally Low Prices. 27
\n\n\n\n
\n\n
\n\n
| \n\t\t\t Section 1: Instructions to Tenderers \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t A. General \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 1. Scope of Tender \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 1.1 The Procuring Entity indicated in the Tender Data Sheet (TDS), invites Tenders for the provision of Goods and related Services incidental thereto as specified in Section 6, Statement of Requirements. The Instructions to Tenderers should be read in conjunction with the TDS. The subject and procurement reference number, and number of lots of this Tendering Document are provided in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 1.2 Throughout these Tendering Documents: \n\n\t\t\t(a) the term “in writing” means communicated in written form with proof of receipt; \n\n\t\t\t(b) if the context so requires, singular means plural and vice versa; and \n\n\t\t\t(c) “day” means calendar day unless specified as working day. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 1.3 Procurement will be undertaken in compliance with the Public Procurement Act and Regulations. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 2. Source of Funds \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 2.1 The Procuring Entity indicated in the TDS has an approved budget from Government funds towards the cost of the procurement named in the TDS. The Procuring Entity intends to use these funds to place a contract for which these Tendering Documents are issued. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 2.2 Payments will be made directly by the Procuring Entity and will be subject in all respects to the terms and conditions of the resulting contract placed by the Procuring Entity. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 3. Corrupt Practices \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 3.1 It is the policy of the Government of The Kingdom of Eswatini through ESPPRA, to require that Procuring Entities, as well as Tenderers and Providers observe the highest standards of ethics during procurement and the execution of contracts. In pursuit of this policy, the Government of The Kingdom of Eswatini; \n\n\t\t\t(a) defines, for the purposes of this provision, the terms set forth below as follows: \n\n\t\t\t(i) “corrupt practice” means the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value, to influence the action of a public official in the procurement process or in contract execution; and \n\n\t\t\t(ii) “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation; \n\n\t\t\t(iii) “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party; \n\n\t\t\t(iv) “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party; \n\n\t\t\t(b) will reject a recommendation for award if it determines that the Tenderer recommended for award has engaged in corrupt, fraudulent, collusive or coercive practices in competing for the Contract; \n\n\t\t\t(c) will suspend a Provider from engaging in any public procurement proceeding for a stated period of time, if it at any time determines that the Provider has engaged in corrupt, fraudulent, collusive or coercive practices in competing for, or in executing, a Government contract. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 3.2 Furthermore, Tenderers shall be aware of the provision stated in Sub-Clause 3.2 and Sub-Clause 36.1 (g) of the General Conditions of Contract. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 3.3 In pursuit of the policy defined in Sub-Clause 3.1, the Procuring entity may terminate a contract or be ordered by ESPPRA to cancel a contract if it at any time determines that corrupt, fraudulent, collusive or coercive practices were engaged in by representatives of the Procuring entity or of a Tenderer or Provider during the procurement or the execution of that contract. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 3.4 In pursuit of the policy defined in Sub-clause 3.1, the Government of The Kingdom of Eswatini requires representatives of both the Procuring Entities and of Tenderers and Providers to adhere to the relevant codes of ethical conduct. The Code of Ethical Conduct for Tenderers and Providers as provided in the Tendering forms shall be signed by the Tenderer and submitted together with the other Tendering forms. \n\n\t\t\t3.5 In pursuit of the policy defined in Sub-clause 3.1, the Government of The Kingdom of Eswatini may suspend a provider from engaging in any public procurement or disposal process for a period determined by the Agency, where the provider is suspended from the procurement processes of an international agency of which Eswatini is a member. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 3.6 Any communications between a Tenderer and the Procuring Entity related to matters of alleged fraud or corruption must be made in writing and addressed to the Controlling Officer of the Procuring Entity \n\n\t\t\t.. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4. Eligible Tenderers \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 4.1 A Tenderer, and all parties constituting the Tenderer, shall meet the following criteria to be eligible to participate in public procurement: \n\n\t\t\t(a) the Tenderer has the legal capacity to enter into a contract; \n\n\t\t\t(b) the Tenderer is not: \n\n\t\t\t(i) insolvent; \n\n\t\t\t(ii) in receivership; \n\n\t\t\t(iii) bankrupt; or \n\n\t\t\t(iv) being wound up \n\n\t\t\t(c) the Tenderer’s business activities have not been suspended; \n\n\t\t\t(d) the Tenderer is not the subject of legal proceedings for any of the circumstances in (b); and \n\n\t\t\t(e) the Tenderer has fulfilled his or her obligations to pay taxes and social security contributions. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.2 A Tenderer may be a natural person, private entity, government-owned entity, subject to ITT Sub-Clause 4.6, any combination of them with a formal intent to enter into an agreement or under an existing agreement in the form of a joint venture, consortium, or association. In the case of a joint venture, consortium, or association, all parties shall be jointly and severally liable. For Tenders submitted by an existing or intended JV, a Power of Attorney from each member of the JV nominating a Representative in the JV and a Power of Attorney from the JV nominating a representative who shall have the authority to conduct all business for and on behalf of any and all the parties of the JV during the Tendering process and, in the event the JV is awarded the Contract, during contract execution. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.3 A Tenderer, and all parties constituting the Tenderer including sub-contractors, shall have the nationality of an eligible country, in accordance with Section 5, Eligible Countries. A Tenderer shall be deemed to have the nationality of a country if the Tenderer is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country. This criterion shall also apply to the determination of the nationality of proposed subcontractors for any part of the Contract including related services. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.4 A Tenderer shall not have a conflict of interest. All Tenderers found to be in conflict of interest shall be disqualified. A Tenderer may be considered to have a conflict of interest with one or more parties in this Tendering process, if they: \n\n\t\t\t(a) have controlling shareholders in common; or \n\n\t\t\t(b) receive or have received any direct or indirect benefit from any of parties in the tendering process; or \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (c) have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on the Tender of another Tenderer, or influence the decisions of the Procuring entity regarding this Tendering process; or \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (d) submit more than one Tender in this Tendering process, except for alternative offers permitted under ITT Clause 13. However, this does not limit the participation of subcontractors in more than one Tender, or as Tenderers and subcontractors simultaneously: or \n\n\t\t\t(e) participated as a consultant in the preparation of the design or technical specifications of the Goods and related services that are the subject of the Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.5 A firm that is under a declaration of suspension by the Agency in accordance with ITT Clause 3.5, at the date of the deadline for Tender submission or thereafter before contract signature, shall be disqualified. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.6 Government-owned enterprises shall be eligible only if they can establish that they are legally and financially autonomous and operate under commercial law. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.7 Tenderers shall provide such evidence of their continued eligibility satisfactory to the Procuring Entity, as the Procuring Entity shall reasonably request. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 5. Eligible Goods and Related Services \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 5.1 All Goods and related Services to be supplied under the Contract shall have as their country of origin an eligible country in accordance with Section 5, Eligible Countries. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 5.2 For purposes of this Clause, the term “Goods” means goods, raw materials, products, livestock, assets, land, equipment or objects of any kind and description in solid, liquid or gaseous form, or in the form of electricity, or intellectual and proprietary rights as well as works or services incidental to the provision of such Goods where the value of such works or services does not exceed the value of the Goods. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 5.3 The term “country of origin” means the country where the Goods have been mined, grown, cultivated, produced, manufactured, or processed, or through manufacture, processing, or assembly, another commercially recognised article results that differs substantially in its basic characteristics from its imported components. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 5.4 The nationality of the Provider that produces, assembles, distributes, or sells the Goods shall not determine their origin. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 5.5 If so, required in the TDS, the Tenderer shall demonstrate that it has been duly authorised by the Manufacturer of the Goods to supply, in the Kingdom of Eswatini, the Goods indicated in its Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t B. Tendering Document \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 6. Contents of Tendering Document \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 6.1 The Tendering Document consists of Parts 1, 2, and 3, which include all the Sections indicated below, and should be read in conjunction with any addenda issued in accordance with ITT Clause 8. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t PART 1 Tendering Procedures \n\n\t\t\t
PART 2 Statement of Requirements \n\n\t\t\t
PART 3 Contract \n\n\t\t\t
| \n\t\t||||||||||||||
| \n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 7. Clarification of Tendering Document \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t A prospective Tenderer requiring any clarification of the Tendering Document shall contact the Procuring Entity in writing at the Procuring Entity’s address indicated in the TDS. The Procuring Entity will respond in writing to any request for clarification, provided that such request is received no later than the date indicated in the TDS. The Procuring Entity shall forward copies of its response to all Tenderers who have acquired the Tendering Document, including a description of the inquiry but without identifying its source. Should the Procuring Entity deem it necessary to amend the Tendering Document as a result of a clarification, it shall do so following the procedure under ITT Clause 8 and Sub-Clause 24.2. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 8. Amendment of Tendering Document \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 8.1 At any time prior to the deadline for submission of Tenders, the Procuring entity may amend the Tendering Document by issuing addenda. \n\n\t\t\t8.2 Any addendum issued shall be part of the Tendering Document and shall be communicated in writing to all who have obtained the Tendering Document directly from the Procuring entity. \n\n\t\t\t8.3 To give prospective Tenderers reasonable time in which to take an addendum into account in preparing their Tenders, the Procuring entity may, at its discretion, extend the deadline for the submission of Tenders, pursuant to ITT Sub-Clause 24.2. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t C. Preparation of Tenders \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 9. Cost of Tendering \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 9.1 The Tenderer shall bear all costs associated with the preparation and submission of its Tender, and the Procuring entity shall not be responsible or liable for those costs, regardless of the conduct or outcome of the Tendering process. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 10. Language of Tender and Communications \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 10.1 The medium of communication shall be in writing. \n\n\t\t\t10.2 The Tender, as well as all correspondence and documents relating to the Tender exchanged by the Tenderer and the Procuring Entity, shall be written in the language specified in the TDS. \n\n\t\t\t10.3 Supporting documents and printed literature that are part of the Tender may be in another language provided they are accompanied by an accurate translation of the relevant passages in the language specified in the TDS, in which case, for purposes of interpretation of the Tender, such translation shall govern. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 11. Documents Comprising the Tender \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t The Tender shall comprise the following: \n\n\t\t\t(a) the Tender Submission Sheet and the applicable Price Schedules, in accordance with ITT Clauses 12, 14, and 15; \n\n\t\t\t(b) a Tender Security or a Tender Securing Declaration, in accordance with ITT Clause 21; \n\n\t\t\t(c) written confirmation authorising the signatory of the Tender to commit the Tenderer, in accordance with ITT Clause 22; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (d) documentary evidence in accordance with ITT Clause 16 establishing the Tenderer’s eligibility to Tender; \n\n\t\t\t(e) documentary evidence in accordance with ITT Clause 17 establishing that the Goods and Related Services to be supplied by the Tenderer are of eligible origin; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (f) documentary evidence in accordance with ITT Clauses 18 and 30, that the Goods and Related Services conform to the Tendering Documents; \n\n\t\t\t(g) documentary evidence in accordance with ITT Clause 19 establishing the Tenderer’s qualifications to perform the contract if its Tender is accepted; \n\n\t\t\t(h) The Code of Ethical Conduct for Tenderers and Providers in accordance with ITT Clause 3.4; and \n\n\t\t\t(i) any other document(s) required in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 12. Tender Submission Sheet and Price Schedules \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 12.1 The Tenderer shall submit the Tender Submission Sheet using the form provided in Section 4, Tendering Forms. This form must be completed without any alterations to its format, and no substitutes shall be accepted. All blank spaces shall be filled in with the information requested, which includes: \n\n\t\t\t(a) the reference of the Tendering Document and the number of each addendum received; \n\n\t\t\t(b) a brief description of the Goods and Related Services offered; \n\n\t\t\t(c) the total Tender price; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (d) any discounts offered and the methodology for their application; \n\n\t\t\t(e) the period of validity of the Tender; \n\n\t\t\t(f) a commitment to submit any Performance Security required and the amount; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (g) a declaration of nationality of the Tenderer; \n\n\t\t\t(h) a commitment to adhere to the Code of Ethical Conduct for Tenderers and Providers; \n\n\t\t\t(i) a declaration that the Tenderer, including all parties comprising the Tenderer, is not participating, as a Tenderer, in more than one Tender in this Tendering process; except for alternative Tenders in accordance with ITT Clause 13; \n\n\t\t\t(j) confirmation that the Tenderer has not been suspended by the Agency; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (k) a declaration on gratuities and commissions; and \n\n\t\t\t(l) Power of attorney or Board resolution on authorised signatory \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 12.2 The Tenderer shall submit the Price Schedule for Goods and Related Services, using the format provided in Section 4, Tendering Forms. The Price Schedule shall include, as appropriate: \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (a) the item number; \n\n\t\t\t(b) a brief description of the Goods or Related Services to be supplied; \n\n\t\t\t(c) their country of origin and percentage of local produced content (where applicable); \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (d) the quantity; \n\n\t\t\t(e) the unit prices, with a separate unit price ex-factory and for delivery and incidental costs according to the delivery terms (Incoterms); \n\n\t\t\t(f) customs duties and all taxes paid or payable in Eswatini; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (g) the total price per item; \n\n\t\t\t(h) subtotals and totals per Price Schedule; and \n\n\t\t\t(i) Power of attorney or Board resolution on authorised signatory \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 13. Alternative Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 13.1 Alternative Tenders shall not be permitted. \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14. Tender Prices and Discounts \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 14.1 The prices and discounts quoted by the Tenderer in the Tender Submission Sheet and in the Price Schedules shall conform to the requirements specified below. \n\n\t\t\t14.2 All items in the Schedule of Supply must be listed and priced separately in the Price Schedules. If a Price Schedule shows items listed but not priced, their prices shall be assumed to be included in the prices of other items. Items not listed in the Price Schedule shall be assumed to be not included in the Tender, and provided that the Tender is substantially responsive, the corresponding adjustment shall be applied in accordance with ITT Sub-Clause 31.3. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14.3 The price to be quoted in the Tender Submission Sheet, in accordance with ITT Sub-Clause 12.1(c), shall be the total price of the Tender, excluding any discounts offered in the event that taxes are not exempt, the price must include any applicable taxes. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14.4 The Tenderer shall quote any unconditional and conditional discounts and the methodology for their application in the Tender Submission Sheet, in accordance with ITT Sub-Clause 12.1(d) and ITT Sub-Clause 14.8 respectively. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14.5 The terms EXW, CIP, and other similar terms shall be governed by the rules prescribed in the edition of Incoterms, published by The International Chamber of Commerce, as specified in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14.6 Prices quoted on the Price Schedule for Goods and Related Services, shall be disaggregated, when appropriate as indicated in this sub-clause. This disaggregation shall be solely for the purpose of facilitating the comparison of Tenders by the Procuring entity. This shall not in any way limit the Procuring Entity’s right to contract on any of the terms offered: \n\n\t\t\t(a) for Goods; \n\n\t\t\t
(b) for Related Services; \n\n\t\t\t
| \n\t\t||||||||||||||
| \n\t\t\t 14.7 Prices quoted by the Tenderer shall be fixed during the Tenderer’s performance of the Contract and not subject to variation on any account, unless otherwise specified in the TDS. A Tender submitted with an adjustable price quotation shall be treated as non-responsive and shall be rejected, pursuant to ITT Clause 30. However, if in accordance with the TDS, prices quoted by the Tenderer shall be subject to adjustment during the performance of the Contract, a Tender submitted with a fixed price quotation shall not be rejected, but the price adjustment shall be treated as zero. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14.8 If so, indicated in ITT Sub-Clause 1.1, Tenders are being invited for individual contracts (lots) or for any combination of contracts (packages). Tenderers wishing to offer any price reduction for the award of more than one Contract shall specify in their Tender the price reductions applicable to each package, or alternatively, to individual Contracts within the package. Price reductions or discounts shall be submitted in accordance with ITT Sub-Clause 14.4, provided the Tenders for all lots are submitted and opened at the same time. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 15. Currencies of Tender \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 15.1 Tender prices shall be quoted in the following currencies: \n\n\t\t\t(a) for Goods and Related Services originating in Eswatini, the Tender prices shall be quoted in the currency of Eswatini (Lilangeni), unless otherwise specified in the TDS; and \n\n\t\t\t(b) for Goods and Related Services originating outside Eswatini, or for imported parts or components of Goods and Related Services originating outside Eswatini, the Tender prices shall be quoted in the currency of the expense or in the currency of the Tenderer’s country unless otherwise specified in the TDS. \n\n\t\t\t15.2 Alternatively, the Procuring entity may request that prices quoted be expressed in the currency specified in the TDS. If the Tenderer wishes to be paid in a currency or a combination of currencies different from the one in which it was requested to express its quotation, it shall as part of its offer: \n\n\t\t\t
\n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 16. Documents Establishing the Eligibility of the Tenderer \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t To establish their eligibility in accordance with ITT Clause 4, Tenderers shall complete the eligibility declarations in the Tender Submission Sheet, included in Section 4, Tendering Forms and submit the documents required in Section 3 Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 17. Documents Establishing the Eligibility of Goods \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 17.1 To establish the eligibility of the Goods and Related Services, in accordance with ITT Clause 5, Tenderers shall complete the country-of-origin declarations in the Price Schedule included in Section 4, Tendering Forms. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 18. Documents Establishing the Conformity of the Goods \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 18.1 To establish the conformity of the Goods and Related Services to the Tendering Documents, the Tenderer shall provide as part of its Tender the documentary evidence specified in Section 6, Statement of Requirements. \n\n\t\t\t18.2 The documentary evidence may be in the form of literature, drawings or data, and shall consist of a detailed description of the essential technical and performance characteristics of the Goods and Related Services, demonstrating substantial responsiveness of the Goods and Related Services to those requirements, and if applicable, a statement of deviations and exceptions to the provisions of the Statement of Requirements. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 18.3 If so, stated in the TDS Tenderers may be required to submit representative samples of the Goods being offered and/or be requested to demonstrate the operation of the Goods to the Procuring entity. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 18.4 Standards for workmanship, process, material, and equipment, as well as references to brand names or catalogue numbers specified by the Procuring entity in the Statement of Requirement, are intended to be descriptive only and not restrictive. The Tenderer may offer other standards of quality, brand names, and/or catalogue numbers, provided that it demonstrates, to the Procuring entity’s satisfaction, that the substitutions ensure substantial equivalence or are superior to those specified in the Statement of Requirement. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 19. Documents Establishing the Qualifications of the Tenderer \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t To establish its qualifications to perform the Contract, the Tenderer shall submit the evidence indicated for each qualification criteria specified in Section 3, Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 20. Period of Validity of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 20.1 Tenders shall remain valid until the date specified in the TDS. A Tender valid for a shorter period shall be rejected by the Procuring entity as non-compliant. \n\n\t\t\t20.2 The Procuring entity will make its best effort to complete the procurement process within this period \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 20.3 In exceptional circumstances, prior to the expiration of the Tender validity period, the Procuring entity may request Tenderers to extend the period of validity of their Tenders. The request and the responses shall be made in writing. If a Tender Security or a Tender Securing Declaration is requested in accordance with ITT Clause 21, it shall also be extended for a corresponding period. A Tenderer may refuse the request without forfeiting its Tender Security or being liable for suspension in case of a Tender Securing Declaration. A Tenderer granting the request shall not be required or permitted to modify its Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21. Tender Security or Tender Securing Declaration \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21.1 The Tenderer shall furnish as part of its Tender, a Tender Security or a Tender-Securing Declaration, if required, as specified in the TDS. \n\n\t\t\t\n\n\t\t\t 21.2 The Tender Security shall be in the amount specified in the TDS and denominated in the currency of Eswatini or a freely convertible currency, and shall: \n\n\t\t\ta) at the Tenderer’s option, be in the form of either a letter of credit, or a bank guarantee, or Bank draft or Cashier’s Check from a banking institution; \n\n\t\t\tb) be issued by a reputable financial institution selected by the Tenderer from an eligible country. If the institution issuing the security is located outside Eswatini, it shall have a correspondent financial institution located in Eswatini to make it enforceable; \n\n\t\t\tc) be substantially in accordance with the form of Tender Security included in Section 4, Tendering Forms; \n\n\t\t\td) be payable promptly upon written demand by the Procuring entity in case the conditions listed in ITT Clause 21.6 are invoked; \n\n\t\t\te) be submitted in its original form - copies will not be accepted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21.3 The Tender Security or Tender Securing Declaration shall be submitted using the appropriate form included in Section 4, Tendering Forms and shall remain valid until the date specified in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21.4 Any Tender not accompanied by a substantially responsive Tender Security or Tender Securing Declaration, if one is required in accordance with ITT Sub-Clause 21.1, shall be rejected by the Procuring entity as non-compliant. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21.5 The Tender Security or Tender Securing Declaration of all Tenderers shall be returned as promptly as possible once the successful Tenderer has signed the Contract and provided the required Performance Security where applicable or upon request by the unsuccessful Tenderer after publication of the notice of best evaluated Tenderer. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21.6 If a Tenderer withdraws its Tender during the period of Tender validity specified by the Tenderer on the Tender Submission Sheet, except as provided in ITT Sub-Clause 20.2; or \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t If the successful Tenderer fails to: \n\n\t\t\t
Tender Security may be forfeited, or Tender Securing Declaration executed. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 22. Format and Signing of Tender \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 22.1 The Tenderer shall prepare one original of the documents comprising the Tender as described in ITT Clause 11 and clearly mark it “ORIGINAL.” In addition, the Tenderer shall submit copies of the Tender, in the number specified in the TDS and clearly mark each of them “COPY.” In the event of any discrepancy between the original and the copies, the original shall prevail. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 22.2 The original and all copies of the Tender shall be typed or written in indelible ink and shall be signed by a person duly authorised to sign on behalf of the Tenderer. This authorisation shall consist of a Power of Attorney which if signed in Eswatini shall be registered and if signed outside Eswatini, shall be notarized and shall be attached to the Tender. The name and position held by each person signing the authorisation must be typed or printed below the signature. All pages of the Tender, except for unamended printed literature, shall be signed or initialled by the person signing the Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 22.3 Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialled by the person signing the Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t D. Submission and Opening of Tenders \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 23. Sealing and Marking of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 23.1 The Tenderer shall enclose the original and each copy of the Tender, in separate sealed envelopes, duly marking the envelopes as “ORIGINAL” and “COPY.” These envelopes containing the original and the copies shall then be enclosed in one single plain envelope securely sealed in such a manner that opening and resealing cannot be achieved undetected. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 23.2 The inner and outer envelopes shall: \n\n\t\t\t(a) bear the name and address of the Tenderer; \n\n\t\t\t(b) be addressed to the Procuring entity in accordance with ITT Sub-Clause 24.1; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (c) bear the Procurement Reference number of this Tendering process; and \n\n\t\t\t(d) bear a warning not to open before the time and date for Tender opening, in accordance with ITT Sub-Clause 27.1. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 23.3 If all envelopes are not sealed and marked as required, the Procuring entity will assume no responsibility for the misplacement or premature opening of the Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 24. Deadline for Submission of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 24.1 Tenders must be received by the Procuring entity at the address and no later than the date and time indicated in the TDS. \n\n\t\t\t24.2 The Procuring entity may, at its discretion, extend the deadline for the submission of Tenders by amending the Tendering Documents in accordance with ITT Clause 8, in which case all rights and obligations of the Procuring entity and Tenderers previously subject to the deadline shall thereafter be subject to the deadline as extended. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t \n\n\t\t\t \n\n\t\t\t 25. Late Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t The Procuring entity shall not consider any Tender that arrives after the deadline for submission of Tenders, in accordance with ITT Clause 24. Any Tender received by the Procuring entity after the deadline for submission of Tenders shall be declared late, rejected, and returned unopened to the Tenderer. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 26. Withdrawal and Replacement of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 26.1 A Tenderer may withdraw or replace its Tender after it has been submitted at any time before the deadline for submission of Tenders by sending a written notice, duly signed by an authorised representative, which shall include a copy of the authorisation in accordance with ITT Sub-Clause 22.2. Any corresponding replacement of the Tender must accompany the respective written notice. All notices must be: \n\n\t\t\t(a) submitted in accordance with ITT Clauses 22 and 23 (except that withdrawals notices do not require copies), and in addition, the respective envelopes shall be clearly marked “Withdrawal,” or “REPLACEMENT,” and \n\n\t\t\t(b) received by the Procuring entity prior to the deadline prescribed for submission of Tenders, in accordance with ITT Clause 24. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 26.2 Tenders requested to be withdrawn in accordance with ITT Sub-Clause 26.1 shall be returned unopened to the Tenderer. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 26.3 No Tender may be withdrawn or replaced in the interval between the deadline for submission of Tenders and the expiration of the period of Tender validity specified by the Tenderer on the Tender Submission Sheet or any extension thereof. \n\n\t\t\t26.4 Tenders may only be modified by withdrawal of the original Tender and submission of a replacement Tender in accordance with ITT Sub-Clause 26.1. Modifications submitted in any other way shall not be taken into account in the evaluation of Tenders. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 27. Tender Opening \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 27.1 The Procuring entity shall conduct the Tender opening in the presence of Tenderers` designated representatives who choose to attend, at the address, date and time specified in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 27.2 First, envelopes marked “WITHDRAWAL” shall be opened and read out and the envelope with the corresponding Tender shall not be opened but returned to the Tenderer. No Tender withdrawal shall be permitted unless the corresponding withdrawal notice contains a valid authorisation to request the withdrawal and is read out at the Tender opening. \n\n\t\t\tAll other envelopes including those marked “REPLACEMENT” shall be opened and the relevant details read out. Replacement Tenders shall be recorded as such on the record of the Tender opening. \n\n\t\t\tOnly envelopes that are opened and read out at the Tender opening shall be considered further. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 27.3 All other envelopes shall be opened one at a time, reading out: the name of the Tenderer; the Tender price, per lot where applicable, including any discounts; the presence of a Tender Security or Tender Securing Declaration, if required; and any other details that the Procuring entity may consider appropriate. Only discounts and alternative offers read out at the Tender opening shall be considered for evaluation. No Tender shall be rejected at the Tender opening except for late Tenders, in accordance with ITT Sub-Clause 25.1. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 27.4 The Procuring entity shall prepare a record of the Tender opening that shall include, as a minimum: the name of the Tenderer and whether there is a withdrawal and/or replacement; the Tender price, per lot if applicable, including any discounts; and the presence or absence of a Tender Security Tender Securing Declaration, if one was required. The Tenderers’ representatives who are present shall be requested to sign the record. The omission of a Tenderer’s signature on the record shall not invalidate the contents and effect of the record. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t E. Evaluation of Tenders \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 28. Confidentiality \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 28.1 Information relating to the examination, evaluation, comparison, and post-qualification of Tenders, and recommendation of contract award, shall not be disclosed to Tenderers or any other persons not officially concerned with such process until information detailing the Best Evaluated Tenderer is communicated to all Tenderers. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 28.2 Any effort by a Tenderer to influence the Procuring entity in the examination, evaluation, comparison, and post-qualification of the Tenders or contract award decisions may result in the rejection of its Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 28.3 Notwithstanding ITT Sub-Clause 28.2, from the time of Tender opening to the time of Contract award, if any Tenderer wishes to contact the Procuring entity on any matter related to the Tendering process, it should do so in writing. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 29. Clarification of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t To assist in the examination, evaluation, comparison and post-qualification of the Tenders, the Procuring entity may, at its discretion, ask any Tenderer for a clarification of its Tender. Any clarification submitted by a Tenderer that is not in response to a request by the Procuring entity shall not be considered. The Procuring entity’s request for clarification and the response shall be in writing. All requests for clarification and responses shall be copied to all Tenderers for information purposes. No change in the prices or substance of the Tender shall be sought, offered, or permitted, except to confirm the correction of arithmetic errors discovered by the Procuring entity in the evaluation of the Tenders, in accordance with ITT Clause 31.4. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 30. Compliance and Responsiveness of Tenders \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 30.1 The Procuring entity’s determination of a Tender’s compliance and responsiveness is to be based on the contents of the Tender itself. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 30.2 A substantially compliant and responsive Tender is one that conforms to all the terms, conditions, and specifications of the Tendering Documents without material non-conformity, reservation, or omission. A material non-conformity is a deviation that- \n\n\t\t\t(a) affects in a substantial way, the scope or quality of the Goods or services or the performance of the works to be procured; \n\n\t\t\t(b) is inconsistent with the Tendering document and which may in a substantial way, limit the rights of the procuring entity or the obligations of the Tenderer under the contract; \n\n\t\t\t(c) if corrected would unfairly affect the competitive position of the other Tenderers whose Tenders are administratively compliant and responsive; or \n\n\t\t\t(d) impacts the key factors of a procurement including cost, risk, time and quality and causes - \n\n\t\t\t(i) unacceptable time schedules, where it is stated in the Tendering document that time is of the essence; \n\n\t\t\t(ii) unacceptable alternative technical details, such as design, materials, workmanship, specifications, standards or methodologies; or \n\n\t\t\t(iii) unacceptable counter-Tenders with respect to key contract terms and conditions, such as payment terms, price adjustment, liquidated damages, sub-contracting or warranty. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 30.3 If a Tender is not substantially compliant and responsive to the Tendering Document, it shall be rejected by the Procuring entity and may not subsequently be made compliant and responsive by the Tenderer by correction of the material non-conformity, reservation, or omission. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 31. Nonconformities, Errors, and Omissions \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 31.1 Provided that a Tender is substantially compliant and responsive, the Procuring entity may waive any non-conformity or omissions in the Tender that does not constitute a material non-conformity. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 31.2 Provided that a Tender is substantially compliant and responsive, the Procuring entity may request that the Tenderer submit the necessary information or documentation, within a reasonable period of time, to rectify nonmaterial nonconformities or omissions in the Tender related to documentation requirements. Such omission shall not be related to any aspect of the price of the Tender. Failure of the Tenderer to comply with the request may result in the rejection of its Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 31.3 Provided that a Tender is substantially compliant and responsive, the Procuring entity shall rectify nonmaterial nonconformities or omissions. To this effect, the Tender price shall be adjusted, for comparison purposes only, to reflect the price of the missing or non-conforming item or component. The cost of any missing items will be added to the Tender price using the highest price from other Tenders submitted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 31.4 Provided that the Tender is substantially compliant and responsive, the Procuring entity shall correct arithmetic errors on the following basis: \n\n\t\t\t(a) if there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected, unless in the opinion of the Procuring entity there is an obvious misplacement of the decimal point in the unit price, in which case the total price as quoted shall govern and the unit price shall be corrected; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (b) if there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall prevail, and the total shall be corrected; and \n\n\t\t\t(c) if there is a discrepancy between words and figures, the amount in words shall prevail, unless the amount expressed in words is related to an arithmetic error, in which case the amount in figures shall prevail subject to (a) and (b) above. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 31.5 If the Tenderer that submitted the best evaluated Tender does not accept the correction of errors, its Tender shall be rejected, and its Tender Security may be forfeited, or Tender Securing Declaration executed. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 32. Preliminary Examination of Tenders – Eligibility and Administrative Compliance \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 32.1 The Procuring entity shall examine the legal documentation and other information submitted by Tenderers to verify the eligibility of Tenderers and Goods and related services in accordance with ITT Clauses 4 and 5. \n\n\t\t\t32.2 If after the examination of eligibility, the Procuring entity determines that the Tenderer, the Goods and/or the related Services are not eligible, it shall reject the Tender. \n\n\t\t\t32.3 The Procuring entity shall examine the Tenders to confirm that all documents and technical documentation requested in ITT Clause 11 have been provided, and to determine the completeness of each document submitted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 32.4 The Procuring entity shall confirm that the following documents and information have been provided in the Tender. If any of these documents or information is missing, the offer shall be rejected. \n\n\t\t\t(a) the Tender Submission Sheet, including: \n\n\t\t\t
(b) the Price Schedule; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (c) written confirmation of authorisation to commit the Tenderer, i.e. power of attorney; and \n\n\t\t\t(d) a Tender Security or Tender Securing Declaration, if applicable. \n\n\t\t\t32.5 Eligibility and administrative compliance shall be determined on a pass or fail basis and a tender which is not eligible or administratively compliant shall be rejected at the preliminary stage of evaluation. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 33. Detailed Commercial and Technical Evaluation \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 33.1 The Procuring entity shall examine the Tender to confirm that all terms and conditions specified in the GCC and the SCC have been accepted by the Tenderer without any material non-conformity or reservation. \n\n\t\t\t33.2 If, after the examination of the terms and conditions, the Procuring entity determines that the Tender is not substantially responsive in accordance with ITT Clause 30, it shall reject the Tender. \n\n\t\t\t33.3 The Procuring entity shall evaluate the technical aspects of the Tender submitted in accordance with ITT Clause 18, to confirm that all requirements specified in Section 6, Statement of Requirements of the Tendering Document have been met without any material non-conformity or reservation. \n\n\t\t\t33.4 If, after the technical evaluation, the Procuring entity determines that the Tender is not substantially compliant in accordance with ITT Clause 30, it shall reject the Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 34 Conversion to Single Currency \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t For evaluation and comparison purposes, the Procuring entity shall convert all Tender prices expressed in amounts in various currencies into a single currency. The exchange rate shall be the prevailing Central Bank of Eswatini exchange rate and shall not precede the tender submission deadline by less than twenty-one (21) days. Should this date be non-working day, the selling exchange rate on the date prior to this non-working day shall be used for currency conversion or as otherwise specified in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 35. Margin of Preference for international tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 35.1 Unless otherwise specified in the TDS, a margin of preference shall apply. Where a Margin of Preference applies, its application and detail shall be specified in Section 3, Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 35.2 For the purpose of granting a margin of domestic preference, Tenders will be classified in two groups, as follows: \n\n\t\t\t(a) Group A: Swati Company participating alone in the tender [In accordance with Regulation 12(2) of the Procurement Regulations, 2020] \n\n\t\t\t(b) Group B: Foreign Company sub-contracting or partnering with Swati company [In accordance with Regulation 12(5) of the Procurement Regulations, 2020] \n\n\t\t\t(c) Group C: Foreign company using locally manufactured goods or by Swati agents or nationals. \n\n\t\t\t[In accordance with Regulation 12(5) of the Procurement Regulations, 2020] \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 36. Financial evaluation of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 36.1 The Procuring entity shall financially evaluate each Tender that has been determined, up to this stage of the evaluation, to be substantially compliant and responsive. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 36.2 To financially evaluate a Tender, the Procuring entity shall only use the criteria and methodologies defined in this Clause and in Section 3, Evaluation Methodology and Criteria. No other criteria or methodology shall be permitted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 36.3 The Procuring entity’s financial evaluation of Tenders may require the consideration of factors other than costs, in addition to the Tender price quoted in accordance with ITT Clause 14. These factors may be related to the characteristics, performance, and terms and conditions of purchase of the Goods and Related Services. The factors selected, if any, shall be expressed in monetary terms to facilitate comparison of Tenders, unless otherwise specified in Section 3, Evaluation Methodology and Criteria. The factors to be used and the methodology of application shall be indicated of Section 3, Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 36.4 To financially compare Tenders, the Procuring entity shall: \n\n\t\t\t(a) determine the Tender price, taking into account the costs listed of Section 3, Evaluation Methodology and Criteria; \n\n\t\t\t(b) correct any arithmetic errors in accordance with ITT Sub-Clause 31.4; \n\n\t\t\t(c) apply any unconditional discounts offered in accordance with ITT Sub-Clause 12.1(d); \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (d) make adjustments for any nonmaterial nonconformities and omissions in accordance with ITT Sub-Clause 31.3; \n\n\t\t\t(e) apply any non-cost factors in accordance with ITT Sub-Clause 36.3; \n\n\t\t\t(f) convert all Tenders to a single currency in accordance with ITT Clause 34; \n\n\t\t\t(g) apply any margin of preference in accordance with ITT Clause 35; \n\n\t\t\t(h) determine the total evaluated price of each Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 37. Determination of Best Evaluated Tender(s) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t The Procuring entity shall compare all substantially compliant and responsive Tenders to determine the best evaluated Tender or Tenders, in accordance with Section 3, Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 38. Post-qualification of the Tenderer \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 38.1 The Procuring entity shall determine to its satisfaction whether the Tenderer that is selected as having submitted the best evaluated Tender is qualified to perform the Contract satisfactorily. Where appropriate, details of post-qualification shall be stated in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 38.2 The determination shall be based upon an examination of the documentary evidence of the Tenderer’s qualifications submitted by the Tenderer, pursuant to ITT Clause 19, to clarifications in accordance with ITT Clause 29 and the qualification criteria indicated in Section 3, Evaluation Methodology and Criteria. Factors not included in Section 3 shall not be used in the evaluation of the Tenderer’s qualification. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 38.3 An affirmative determination shall be a prerequisite for award of the Contract to the Tenderer. A negative determination shall result in disqualification of the Tender, in which event the Procuring entity shall proceed to the next best evaluated Tender to make a similar determination of that Tenderer’s capabilities to perform satisfactorily. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 38.4 If pre-qualification has been conducted, no post-qualification will be conducted but pre-qualification information shall be verified. \n\n\t\t\t39. Negotiations \n\n\t\t\tNegotiations are prohibited under this procedure. \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t F. Award of Contract \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 40. Award Procedure and Notice of Intention to award \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 40.1 The Procuring Entity shall issue a Notice of Intention to Award of Tender within 5 working days after the decision of the relevant approval’s authority to award a contract, issue the Notice to all Tenderers and to the Agency for publication on its website. \n\n\t\t\t40.2 No contract shall be signed within period of ten (10) working days after the date of display of the best evaluated Tenderer notice. \n\n\t\t\t40.3 The Procuring entity shall award the Contract to the Tenderer whose offer has been determined to be the best evaluated Tender, provided that the Tenderer is determined to be qualified to perform the Contract satisfactorily. \n\n\t\t\t41. Procuring entity’s Right to Accept or Reject Any or All Tenders \n\n\t\t\tThe Procuring entity reserves the right to accept or reject any Tender, and to annul the Tendering process and reject all Tenders at any time prior to contract signature and issue by the Procuring entity, without thereby incurring any liability to Tenderers, subject to adherence to Regulation 26 and 27 of the Public Procurement Regulations 2020. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 42. Procuring entity’s Right to Vary Quantities at Time of Award \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 42.1 At the time the Contract is awarded, the Procuring entity reserves the right to increase or decrease the quantity of Goods and Related Services originally specified in Section 6, Statement of Requirements, provided this does not exceed the percentages indicated in the TDS which shall not be more than 10 percent, and without any change in the unit prices or other terms and conditions of the Tender and the Tendering Document. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 43. Signing and Effectiveness of Contract \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 43.1 On expiry of the ten (10) working days period after the issuance of the letter of appointment/ letter of award the Procuring entity shall sign a contract with the successful Tenderer. \n\n\t\t\t43.2 Failure by the successful Tenderer to sign the contract shall constitute sufficient ground for annulment of the contract award. \n\n\t\t\t43.3 Effectiveness of the contract shall be subject to submission of a satisfactory Performance Security where applicable, and any other conditions specified in the Contract. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 44. Debriefing \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t The Tenderer shall be provided with information on the reasons for the failure of its Tender after the notice of Intention to Award has been issued. The Procuring Entity shall give the tenderer a written debrief. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 45. Performance Security \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 45.1 Within twenty-one (21) days of signing of the contract, the successful Tenderer shall where applicable, furnish to the Procuring entity a Performance Security in the amount stipulated in the SCC and in the form of on demand Bank Guarantee as stipulated in Section 9, denominated in the type and proportions of currencies of the Contract. The performance security shall be issued by a Bank located in Eswatini or a foreign Bank through correspondence with a Bank located in Eswatini. On demand insurance bonds with proof of re-insurance, in the format included in Section 9 (contract forms) can be accepted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 46. Advance Payment and Security \n\n\t\t\t46.1 If so, stated in the TDS, the Employer will provide an Advance Payment on the Contract Price, subject to a maximum amount, as stated in the TDS. This Payment shall be in the same currencies and proportions as the Contract Payment and shall be made in accordance with the GCC. \n\n\t\t\t46.2 Unless otherwise specified in the contract, any advance payment shall only be made against the provision by the contractor/supplier of an advance payment guarantee, covering the full amount of the advance payment. The advance payment guarantee shall be issued by a Bank located in Eswatini or a foreign Bank through correspondence with a Bank located in Eswatini. On demand insurance bonds with proof of re-insurance, in the format included in Section 9 (contract forms) can be accepted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 47. Procurement Related Complaints and Administrative Review \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 47.1 The procedures for making a Procurement-related Complaint are as specified in the- TDS \n\n\t\t\t48. Abnormal Low and Abnormally High Prices \n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
Section 2: Tender Data Sheet
\n\n| \n\t\t\t Instructions to Tenderers Reference \n\t\t\t | \n\t\t\t\n\t\t\t Data relevant to the ITT \n\t\t\t | \n\t\t
| \n\t\t\t A. General \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Procuring entity is: Eswatini Electricity Company (EEC) \n\t\t\t | \n\t\t
| \n\t\t\t ITT 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The subject of procurement is: Supply and Delivery of a 4*4 Extended Cab LDV \n\t\t\t | \n\t\t
| \n\t\t\t ITT 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Procurement Reference number of the Tendering Document is: RFT 003 of 2025/2026 \n\t\t\t | \n\t\t
| \n\t\t\t ITT 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The number and identification of lots comprising this Tendering Document is: \n\n\t\t\tThe minimum and maximum number of Lots a Tenderer may Tender for is: One (1). \n\t\t\t | \n\t\t
| \n\t\t\t ITT 5.5 \n\t\t\t | \n\t\t\t\n\t\t\t The Tenderer shall not be required to include with its Tender, documentation from the Manufacturer of the Goods, that it has been duly authorised to supply, in Eswatini, the Goods indicated in its Tender by submitting the Manufacturers Authorisation Form in Section 4 Tendering Forms. \n\t\t\t | \n\t\t
| \n\t\t\t B. Tendering Document \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 7 \n\t\t\t | \n\t\t\t\n\t\t\t For clarification purposes only, the Procuring entity’s address is: \n\n\t\t\tAttention: Procurement Manager \n\n\t\t\tPhysical Address: EEC HQ, Eluvatsini House, Mhlambanyatsi Road, Mbabane. \n\n\t\t\tPostal Address: P.O.Box 258 Mbabane, H100 \n\n\t\t\tElectronic mail address: bongani.chauke@eec.co.sz \n\t\t\t | \n\t\t
| \n\t\t\t ITT 7 \n\t\t\t | \n\t\t\t\n\t\t\t The Procuring entity will respond to any request for clarification provided that such request is received no later than seven (7) calender days before the closing date of the Tender. \n\t\t\t | \n\t\t
| \n\t\t\t C. Preparation of Tenders \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 10.2 \n\t\t\t | \n\t\t\t\n\t\t\t The language for the Tender is English \n\t\t\t | \n\t\t
| \n\t\t\t ITT 11 (h) \n\t\t\t | \n\t\t\t\n\t\t\t The Tenderer shall submit with its Tender the following additional documents: \n\n\t\t\t\n\n\t\t\t
\n\n\t\t\t NB: All the above documents must be submitted in the listed order \n\t\t\t | \n\t\t
| \n\t\t\t ITT 14.5 \n\t\t\t | \n\t\t\t\n\t\t\t The Incoterms edition is: 2020 \n\t\t\t | \n\t\t
| \n\t\t\t ITT 14.6(a)(i) \n\t\t\t | \n\t\t\t\n\t\t\t For Goods, the Tenderer shall quote prices using the following Incoterms: CIP-2020 \n\t\t\t | \n\t\t
| \n\t\t\t ITT 14.7 \n\t\t\t | \n\t\t\t\n\t\t\t The prices quoted by the Tenderer shall be: Lilangeni \n\t\t\t | \n\t\t
| \n\t\t\t ITT 15.1(a) \n\t\t\t | \n\t\t\t\n\t\t\t For Goods and Related Services originating in Eswatini the currency of the Tender shall be: Lilangeni \n\t\t\t | \n\t\t
| \n\t\t\t ITT 15.1(b) \n\t\t\t | \n\t\t\t\n\t\t\t For Goods and Related Services originating outside of Eswatini the currency of the Tender shall be: N/A \n\t\t\t | \n\t\t
| \n\t\t\t ITT 18.3 \n\t\t\t | \n\t\t\t\n\t\t\t Tenderers shall not provide a representative sample of the Goods as detailed in Section 6 Statement of Requirements. \n\n\t\t\tTenderers shall not provide a demonstration of the use of the Goods during the evaluation process. \n\t\t\t | \n\t\t
| \n\t\t\t ITT 20.1 \n\t\t\t | \n\t\t\t\n\t\t\t Tenders shall be valid for 90 days after closing date. \n\t\t\t | \n\t\t
| \n\t\t\t ITT 21.1 \n\t\t\t | \n\t\t\t\n\t\t\t A Tender Security shall be required. \n\t\t\t | \n\t\t
| \n\t\t\t ITT 22.1 \n\t\t\t | \n\t\t\t\n\t\t\t In addition to the original of the Tender document, two copies are required and one electronic copy in a memory stick. \n\t\t\t | \n\t\t
| \n\t\t\t D. Submission and Opening of Tenders \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 24.1 \n\t\t\t | \n\t\t\t\n\t\t\t For Tender submission purposes only, the Procuring entity’s address is: \n\n\t\t\tAttention: Tender Board \n\n\t\t\tPhysical Address: EEC Head Office, Eluvatsini House, Mhlambanyatsi Road, Mbabane \n\n\t\t\tFloor/Room number: Reception \n\n\t\t\tTown/City: Mbabane \n\n\t\t\tCountry: Eswatini \n\n\t\t\tThe deadline for Tender submission is: 26th September 2025 @ 1100hrs \n\n\t\t\tDate and Time (SAST): 1100hrs \n\t\t\t | \n\t\t
| \n\t\t\t ITT 27.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Tender opening shall take place at the same address above @ 1115hrs. \n\t\t\t | \n\t\t
| \n\t\t\t E. Evaluation of Tenders \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 34 \n\t\t\t | \n\t\t\t\n\t\t\t The currency that shall be used for financial evaluation purposes to convert all Tender prices expressed in various currencies into a single currency is: Lilangeni. \n\n\t\t\tThe source of exchange rate shall be: Central Bank of Eswatini. \n\n\t\t\tThe date for the exchange rate shall be: 26th September 2025. \n\t\t\t | \n\t\t
| \n\t\t\t ITT 35.1 \n\t\t\t | \n\t\t\t\n\t\t\t A margin of preference shall not apply. If a margin of preference applies, the application methodology shall be as stated in Section 3 Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t
| \n\t\t\t ITT 35.2 \n\t\t\t | \n\t\t\t\n\t\t\t (a) The margin of preference for firms in Group A shall be: N/A \n\n\t\t\t(b) The margin of preference for firms in Group B shall be: N/A \n\n\t\t\t(c) The margin of preference for firms in Group C shall be: N/A \n\t\t\t | \n\t\t
| \n\t\t\t F. Award of Contract \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 42.1 \n\t\t\t | \n\t\t\t\n\t\t\t The maximum percentage by which quantities may be increased is: N/A \n\n\t\t\tThe maximum percentage by which quantities may be decreased is: N/A \n\t\t\t | \n\t\t
| \n\t\t\t ITT 47.1 \n\t\t\t | \n\t\t\t\n\t\t\t The procedures for lodging a Procurement-related Complaint shall be regulated by section 46 through 49 of the public procurement Act accessible in the ESPPRA website https://esppra.co.sz \n\n\t\t\tIf a Tenderer wishes to lodge a Procurement-related Complaint, the Tenderer shall submit its complaint following these procedures, in writing to: \n\n\t\t\tTitle/position: Managing Director \n\n\t\t\tProcuring Entity: Eswatini Electricity Company (EEC) \n\n\t\t\tEmail address: ernest.mkhonta@eec.co.sz \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t \n\n\t\t\t Section 3: Evaluation Methodology and Criteria \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t A Evaluation Methodology \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 1. Evaluation Methodology Used \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t The evaluation methodology to be used for the evaluation of Tenders received shall be the Technical Compliance Selection methodology. \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 2. Summary of Methodology \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 2.1 The Technical Compliance Selection methodology recommends the lowest priced Tender, which is eligible, compliant, and substantially responsive to the technical and commercial requirements of the Tendering Document, provided that the Tenderer is determined to be qualified to perform the contract satisfactorily. \n\n\t\t\t2.2 The evaluation shall be conducted in three sequential stages – \n\n\t\t\t
2.3 Failure of a Tender at any stage of the evaluation shall prevent further consideration at the next stage of evaluation. Substantial responsiveness shall be considered a pass. \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t B Preliminary Examination Criteria \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 3. Eligibility Criteria \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 3.1 The eligibility requirements shall be determined for: - \n\n\t\t\t(a) Eligible Tenderers in accordance with ITT Clause 4 and Section 40 of the Public Procurement Act, 2011; and \n\n\t\t\t(b) Eligible Goods and Related Services in accordance with ITT Clause 5. \n\n\t\t\t\n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 3.2 The documentation required to provide evidence of eligibility shall be: - \n\n\t\t\t\n\n\t\t\t
\n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 3.3 A Power of Attorney which if signed in Eswatini shall be registered; or if signed outside Eswatini shall be notarized authorising signature of the Tender on behalf of the Tenderer. \n\n\t\t\t\n\n\t\t\t 3.4 For a Joint Venture, the documentation in Section 3.2 shall be required for each member of the Joint Venture and the following additional documentation shall be required: \n\n\t\t\t
(i) all partners shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms; \n\n\t\t\t(ii) one of the partners will be nominated as being in charge, and receive instructions for and on behalf of any and all partners of the joint venture; and \n\n\t\t\t(iii) the execution of the entire Contract, including payment, shall be done exclusively with the partner in charge. \n\n\t\t\t
\n\n\t\t\t 4. Administrative Compliance Criteria \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t The evaluation of Administrative Compliance shall be conducted in accordance with ITT Sub-Clauses 32.3 and 32.4. \n\n\t\t\t\n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t C Technical Evaluation Criteria \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 5. Commercial Criteria \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t The commercial responsiveness of Tenders shall be evaluated in accordance with ITT Clause 33. The criteria shall be: \n\n\t\t\t
\n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 6. Technical Criteria \n\n\t\t\t\n\n\t\t\t
\n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 6.1 Technical responsiveness shall be evaluated in accordance with ITT Clause 33.3. The criteria shall be: \n\n\t\t\t6.2 The Statement of Requirements details the minimum technical requirements. Responsiveness is determined by comparison of the specification offered to the specification required in Section 6 and the evaluation is conducted on a pass/fail basis. Substantial responsiveness shall be considered a pass. \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t D Financial evaluation Criteria \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 7. Costs to be included in Tender Price \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t The financial evaluation shall be conducted in accordance with ITT Clause 36. The costs to be included in the Tender price Tender are: \n\n\t\t\t(a) the unit and total delivered price based on the delivery terms requested and the quantity specified in Section 6; \n\n\t\t\t(b) taxes, duties and levies; \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 8. Determination of Best Evaluated Tender or Tenders \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 8.1 The Tender with the lowest evaluated price, from among those which are eligible, compliant and substantially responsive shall be the best evaluated Tender. If this Tendering Document includes more than one lot, the best evaluated Tender shall be determined separately for each lot. \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 8.2 Notwithstanding paragraph 10.1, if this Tendering Document allows Tenderers to quote different prices for single lots and for the award to a single Tenderer of multiple lots, the Procuring entity shall conduct a further financial evaluation to apply any conditional discounts. The Tender or Tenders offering the lowest priced combination of all the lots shall be the best evaluated Tender or Tenders. \n\n\t\t\t9. The financial evaluation of the bids will follow the following process: \n\n\t\t\t
Bidders must complete the price schedule, in Part 1 Section 4 below, for ease of price \n\n\t\t\tcomparison. \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
Section 4: Tendering Forms
\n\n\n\n
Table of Forms
\n\n\n\n
\n\n
Tender Submission Sheet.......................................................................................... 37
\n\nPrice Schedule for Goods and Related Services...................................................... 42
\n\nTender Security.......................................................................................................... 43
\n\nTender-Securing Declaration.................................................................................... 44
\n\nManufacturer’s Authorisation.................................................................................. 45
\n\n\n\n
\n\n
[This Tender Submission Sheet should be on the letterhead of the Tenderer and should be signed by a person with the proper authority to sign documents that are binding on the Tenderer]
\n\n| \n\t\t\t Tender Submission Sheet \n\t\t\t | \n\t\t
Date: [insert date (as day, month and year) of Tender submission]
\n\nProcurement Reference No: [insert Procurement Reference number]
\n\n\n\n
To: [insert complete name of Procuring entity]
\n\nWe, the undersigned, declare that:
\n\nUnconditional discounts. If our Tender is accepted, the following discounts shall apply. [Specify in detail each discount offered (e.g. amount/percentage) and the specific item of the Statement of Requirements to which it applies.]
\n\nMethodology of application of the unconditional discounts. The discounts shall be applied using the following method: [Specify precisely the method that shall be used to apply the discounts];
\n\nConditional discounts. If our Tenders for more than one lot are accepted, the following discounts shall apply. [Specify precisely each discount offered (e.g. amount/percentage) and the conditions of the discount.]
\n\nMethodology of application of the conditional discounts. The discounts shall be applied using the following method: [Specify in detail the method that shall be used to apply the discounts];
\n\n\n\n
| \n\t\t\t Name of Recipient \n\t\t\t | \n\t\t\t\n\t\t\t Address \n\t\t\t | \n\t\t\t\n\t\t\t Reason \n\t\t\t | \n\t\t\t\n\t\t\t Amount & Currency \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
\n\n
(o) We understand that you are not bound to accept the lowest Tender or any other Tender that you may receive.
\n\n\n\n
Signed: [signature of person whose name and capacity are shown below]
\n\nName: [insert complete name of person signing the Tender]
\n\nIn the capacity of [insert legal capacity of person signing the Tender]
\n\nDuly authorised to sign the Tender for and on behalf of: [insert complete name of Tenderer]
\n\n\n\n
Dated on ____________ day of __________________, _______ [insert date of signing]
\n\n\n\n
\n\n
Declaration of Eligibility
\n\n\n\n
[The Tenderer must provide a signed declaration on its company letterhead in the following format. If the tender is being presented by a joint venture or consortium all members must each sign their declaration.]
\n\n\n\n
[>>>Name of Tenderer, Address, and Date>>>]
\n\n\n\n
\n\n
Re Tender Reference ……………………………….
\n\n\n\n
In accordance with the eligibility requirements of the Invitation to Tender documents we hereby declare that: -
\n\n\n\n
\n\n
Name_______________________________(In the capacity of) ________________________
\n\n\n\n
Authorised Representative Signature_______________________Date ____
\n\n\n\n
\n\n
\n\n
\n\n
Code of Ethical Conduct in Business for Tenderers and Providers
\n\n\n\n
Tenderers and providers shall at all times-
\n\nTenderers and providers shall-
\n\nTenderers and providers shall not accept contracts which would constitute a conflict of interest with, any prior or current contract with any procuring entity. Tenderers and providers shall disclose to all concerned parties those conflicts of interest that cannot reasonably be avoided or escaped.
\n\n(1) Information given by Tenderers and providers in the course of procurement processes, or the performance of contracts shall be true, fair and not designed to mislead.
\n\n(2) Providers shall respect the confidentiality of information received in the course of performance of a contract and shall not use such information for personal gain.
\n\nTenderers and providers shall not offer gifts or hospitality directly or indirectly, to staff of a procuring entity that might be viewed by others as having an influence on a government procurement decision.
\n\n(1) Tenderers and providers shall not offer or give anything of value to influence the action of a public official in the procurement process or in contract execution.
\n\n(2) Tenderers and providers shall not ask a public official to do anything which is inconsistent with the Act, Regulations, Guidelines or the Code of Ethical Conduct in Business.
\n\nTenderers and providers shall not-
\n\n\n\n
\n\n
I ................................................ agree to comply with the above code of ethical conduct in business.
\n\n\n\n
--------------------------------------- -------------------------------------------
\n\nAUTHORISED SIGNATORY NAME OF TENDERER
\n[This Price Schedule should be signed by a person with the proper authority to sign documents for the Tenderer. It should be included by the Tenderer in its Tender. The Tenderer may reproduce this in landscape format but is responsible for its accurate reproduction].
| \n\t\t\t Price Schedule for Goods and Related Services \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Date: [insert date (as day, month and year) of Tender submission] \n\n\t\t\tProcurement Reference No: [insert Procurement Reference number] \n\t\t\t | \n\t\t
| \n\t\t\t Name of Tenderer: [Insert the name of the Tenderer] \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t
| \n\t\t\t Item No. \n\t\t\t | \n\t\t\t\n\t\t\t Goods or Related Services \n\t\t\t | \n\t\t\t\n\t\t\t Country of origin \n\t\t\t | \n\t\t\t\n\t\t\t Percent of Eswatini origin as a % of the ex-factory price [2] \n\t\t\t | \n\t\t\t\n\t\t\t Quantity (No. of units) \n\t\t\t | \n\t\t\t\n\t\t\t Unit prices [3] \n\t\t\t | \n\t\t\t\n\t\t\t Import Duties, Sales and other taxes per unit 2 \n\t\t\t | \n\t\t\t\n\t\t\t Total Price \n\t\t\t | \n\t\t|
| \n\t\t\t Ex-factory | \n\t\t\t\n\t\t\t Delivery and Incidental Costs \n\t\t\t | \n\t\t|||||||
| \n\t\t\t [insert number of items corresponding to Statement of Requirements] \n\t\t\t | \n\t\t\t\n\t\t\t [insert brief description name of Goods or Related Services] \n\t\t\t | \n\t\t\t\n\t\t\t [insert country of origin of the item] \n\t\t\t | \n\t\t\t\n\t\t\t [if the margin of preference applies, insert percentage of Eswatini origin for this item and include the name and address of the production facility separately below] \n\t\t\t | \n\t\t\t\n\t\t\t [insert number of units of this item to be purchased] \n\t\t\t | \n\t\t\t\n\t\t\t [insert the unit price of this item, in accordance with the Incoterms stated, but excluding all import duties and taxes, paid or payable in Eswatini] \n\t\t\t | \n\t\t\t\n\t\t\t [insert the unit price for delivery in accordance with the delivery terms (Incoterms)but excluding all import duties and taxes, paid or payable in Eswatini] \n\t\t\t | \n\t\t\t\n\t\t\t [insert all import duties, taxes paid or payable in Eswatini on this item] \n\t\t\t | \n\t\t\t\n\t\t\t [insert the total price for this item, which should equate to columns5x (6+7+8] \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
Signed: [signature of person whose name and capacity are shown below]
\n\nName: [insert complete name of person signing the Tender]
\n\nIn the capacity of [insert legal capacity of person signing the Tender]
\n\nDuly authorised to sign the Tender for and on behalf of: [insert complete name of Tenderer]
\n\n\n\n
Dated on ____________ day of __________________, _______ [insert date of signing]
\n\n\n\n
\n\n
[This Tender Security should be on the letterhead of the issuing Financial Institution and should be signed by a person with the proper authority to sign the Tender Security. It should be included by the Tenderer in its Tender, if so, indicated in the TDS].
\n\n| \n\t\t\t Tender Security \n\t\t\t | \n\t\t
Date: [insert date (as day, month and year) of Tender submission]
\n\nProcurement Reference No.: [insert Procurement Reference number]
\n\nValue: E10,000.00
\n\n\n\n
To: [insert complete name of Procuring entity]
\n\nWhereas [insert complete name of Tenderer] (hereinafter “the Tenderer”) has submitted its Tender dated [insert date (as day, month and year) of Tender submission] for Procurement Reference number [insert Procurement Reference number] for the supply of [insert brief description of the Goods and Related Services], hereinafter called “the Tender .”
\n\nKNOW ALL PEOPLE by these presents that WE [insert complete name of institution issuing the Tender Security], of [insert city of domicile and country of nationality] having our registered office at [insert full address of the issuing institution] (hereinafter “the Guarantor”), are bound unto [insert complete name of the Procuring entity] (hereinafter “the Procuring entity”) in the sum of [specify in words and figures the amount and currency of the Tender security, for which payment well and truly to be made to the aforementioned Procuring entity, the Guarantor binds itself, its successors or assignees by these presents. Sealed with the Common Seal of this Guarantor this [insert day in numbers] day of [insert month], [insert year].
\n\nTHE CONDITIONS of this obligation are the following:
\n\n2. If the Tenderer, having been notified of the acceptance of its Tender by the Procuring entity, during the period of Tender validity, fails or refuses to:
\n\n(a) sign the Contract in accordance with ITT Clause 42; or
\n\nWe undertake to pay the Procuring entity up to the above amount upon receipt of its first written demand, without the Procuring entity having to substantiate its demand, provided that in its demand the Procuring entity states that the amount claimed by it is due to it, owing to the occurrence of one or more of the above conditions, specifying the occurred conditions.
\n\n\n\n
This security shall remain in force up to and including [Insert date, month and year as per ITT Clause 21.3] and any demand in respect thereof should be received by the Guarantor no later than the above date.
\n\nSigned: [insert signature of person whose name and capacity are shown below]
\n\nName: [insert complete name of person signing the Security] In the capacity of [insert legal capacity of person signing the Security] duly authorised to sign the Security for and on behalf of: [insert complete name of the Financial Institution]
\n\nDated on ______ day of _____________, _______ [insert date of signing]
\n\n\n\n
[Use Tenderer’s Letterhead]
\n\n[Name of Tenderer]
\n\n[Physical Address of Tenderer]
\n\n\n\n
Tender-Securing Declaration
\n\n\n\n
Date: [insert date (as day, month and year)]
\n\nSubject of procurement and Reference No.: [insert Procurement Reference Number of Tendering process]
\n\n\n\n
To: [insert complete name of Procuring entity]
\n\n\n\n
I/We, the undersigned, declare that:
\n\n1. I/We understand that, according to your conditions, Tenders must be supported by a Tender- Securing Declaration.
\n\n2. I/We accept that we may be suspended by the Agency in terms of section 55 read with 56 of the Public Procurement Act, 2011 from being eligible for Tendering in any contract with the Government of The Kingdom of Eswatini, if we are in breach of our obligation(s) under the Tender conditions, because we:
\n\n(a) have withdrawn our Tender during the period of Tender validity specified by us in the Tender Submission Sheet or
\n\n(b) having been notified of the acceptance of our Tender by the Procuring entity during the period of Tender validity fail or refuse to (i) sign the contract, (ii) fail or refuse to furnish the Performance Security in accordance with ITT Clause 43; or (iii) fail or refuse to accept the correction of our Tender by the Procuring entity, pursuant to ITT Clause 31;
\n\n\n\n
3. I/We understand this Tender Securing Declaration shall cease to be valid if I/we are not the successful Tenderer, upon the earlier of (i) the expiry of the notice of best evaluated Tenderer or (ii) upon the expiration of the validity of my/our Tender on the [insert Tender validity date],
\n\nSigned: [insert signature of person whose name and capacity are shown] In the capacity of [insert legal capacity of person signing the Tender Securing Declaration]
\n\n\n\n
Name: [insert complete name of person signing the Tender Securing Declaration]
\n\n\n\n
Duly authorized to sign the Tender securing declaration for and on behalf of: [insert complete name of Tenderer]
\n\n\n\n
Dated on ____________ day of __________________, _______ [insert date of signing]
\n\nCorporate Seal (where appropriate)
\n\n*Please delete as appropriate
\n\n\n\n
[This authorization should be on the letterhead of the Manufacturer and should be signed by a person with the proper authority to sign such an authorization. It should be included by the Tenderer in its Tender, if so, indicated in the TDS].
\n\n| \n\t\t\t Manufacturer’s Authorisation \n\t\t\t | \n\t\t
Date: [insert date (as day, month and year) of Tender submission]
\n\nProcurement Reference No.: [insert Procurement Reference Number]
\n\nTo: [insert complete name of Procuring entity]
\n\n\n\n
WHEREAS [insert complete name of Manufacturer], who are official manufacturers of [insert type of Goods manufactured], having factories at [insert full address of Manufacturer], do hereby authorise [insert complete name of Tenderer] to submit a Tender in relation to the Tendering Document indicated above, the purpose of which is to provide the following Goods, manufactured by us [insert name or brief description of the Goods], and to subsequently negotiate and sign the Contract.
\n\nWe hereby extend our full guarantee and warranty in accordance with Clause 29 of the General Conditions of Contract, with respect to the Goods offered by the above firm in reply to the Invitation for Tenders.
\n\n\n\n
\n\n
Signed: [signature of person whose name and capacity are shown below]
\n\nName: [insert complete name of person signing the Manufacturer’s Authorisation]
\n\nIn the capacity of [insert legal capacity of person signing the Manufacturer’s Authorisation]
\n\n\n\n
Duly authorised to sign the Manufacturer’s Authorisation for and on behalf of: [insert complete name of Manufacturer]
\n\n\n\n
Dated on ____________ day of __________________, _______ [insert date of signing]
\n\n\n\n
\n\n
Section 5: Eligible Countries
\n\nOnly Swati companies are eligible for this tender.
\n\n\n\n
PART 2 - Statement of Requirements
\n\n\n\n
Section 6: Statement of Requirements
\n\n\n\n
Contents
\n\n\n\n
1. List of Goods and Related Services................................................................... 47
\n\n2. Delivery and Completion Schedule................................................................... 48
\n\n3. Specification and Compliance Sheet................................................................. 49
\n\n4. Drawings.............................................................................................................. 50
\n\n5. Inspections and Tests.......................................................................................... 51
\n\n\n\n
\n\n
\n\n
The scope of this tender covers the supply and delivery of a Manual transmission 4 *4 Extended Cab LDV.
\n\nSpecification:
\n\n\n\n
| \n\t\t\t Minimum specification for 4x4 Manual Transmission Extended Cab LDV \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Mandatory (M) or Desirable (D) \n\t\t\t | \n\t\t
| \n\t\t\t 1.General: Year of manufacture: 2025 or newer model \n\n\t\t\tBody colour: White, branded with EEC logo. \n\n\t\t\tFuel type: Diesel \n\n\t\t\tDriven wheels: Rear wheels, part time 4-wheel drive \n\n\t\t\tSeating capacity: 2 seating configurations, with adjustable seats. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 2. Engine: 4-cylinder turbo-charged engine, maximum power output not less than 90 Kw, maximum torque output not less than 300 Nm \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 3. Transmission: 5-speed or 6-speed Manual Transmission gearbox with floor shift, ability to engage 2H, 4H and 4L \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 4. Braking System: Anti-locking Braking (ABS) System, Front discs and brake pads, rear drums, and brake linings \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 5. Steering: Power assisted steering system, height adjustable steering \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 6. Safety: Dual front airbags (driver and passenger), Adjustable safety belts \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 7. Security: Central lock \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 8. Lights: Besides the usual normal vehicle light requisites, vehicles must be equipped with fog lights \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 9. Service Plan: Should be a minimum of 3 years or 90 000 km M Service Interval: minimum 10 000 km \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 10. Fuel Economy: most fuel-efficient vehicle. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 11. Tyres and Rims: not less than 245/70R16 steel rims \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 12. Health and safety: vehicles to be equipped with First Aid Kits and conveniently mounted 1kg DCP fire extinguishers \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 13. Extras: Vinyl flooring with floor mats, AM/FM radio, Air conditioner, Bull Bar, Double-tube steel rear step bumper, working lights / spotlights \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 14. Warranty: The warranty shall cover mechanical and electrical parts and labour of the vehicles. It should remain valid for at least 3 years or 100 000 km \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 15. Ground clearance: not less than 230mm \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 16. Fuel tank capacity: not less than 60 Litres \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
\n\n
PART 3 - Contract
\n\nSection 7: General Conditions of Contract for the Procurement of Goods
\n\n\n\n
Any resulting contract shall be subject to the Government of Eswatini General Conditions of Contract (GCC) for the Procurement of Goods (available on the website – Procuring Entity or ESPPRA) except where modified by the Special Conditions below.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
Section 8: Special Conditions of Contract
\n\n\n\n
The following Special Conditions of Contract (SCC) shall supplement the General Conditions of Contract (GCC). Whenever there is a conflict, the provisions herein shall prevail over those in the GCC.
\n\n\n\n
| \n\t\t\t GCC clause reference \n\t\t\t | \n\t\t\t\n\t\t\t Special Conditions \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t The Procurement Reference Number is: Supply and Delivery of a 4*4 Extended Cab LDV \n\t\t\t | \n\t\t
| \n\t\t\t GCC 1(g) \n\t\t\t | \n\t\t\t\n\t\t\t The Eligible Countries are those listed in Section 5 of the Tendering Document. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 1(o) \n\t\t\t | \n\t\t\t\n\t\t\t The Site for delivery of the Goods is: EEC Transport Department, Matsapha \n\t\t\t | \n\t\t
| \n\t\t\t GCC 2.1(f) \n\t\t\t | \n\t\t\t\n\t\t\t The other documents forming part of the Contract are: N/A \n\t\t\t | \n\t\t
| \n\t\t\t GCC 4.2 (b) \n\t\t\t | \n\t\t\t\n\t\t\t The version of Incoterms shall be: 2020 \n\t\t\t | \n\t\t
| \n\t\t\t GCC 5.1 \n\t\t\t | \n\t\t\t\n\t\t\t The language shall be: English \n\t\t\t | \n\t\t
| \n\t\t\t GCC 6 \n\t\t\t | \n\t\t\t\n\t\t\t The individuals or firms in a joint venture, consortium or association shall be jointly and severally liable. Joint Ventures are not allowed. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 8.1 \n\t\t\t | \n\t\t\t\n\t\t\t For notices, the Procuring entity’s address shall be: \n\n\t\t\tAttention: Procurement Manager \n\n\t\t\tPhysical Address: EEC HQ, Eluvatsini House, \n\n\t\t\tMhlambanyatsi Road, Mbabane. \n\n\t\t\tTown/City: Mbabane \n\n\t\t\tPostal Address: P.O.Box 258 Mbabane \n\n\t\t\tCountry: Eswatini \n\n\t\t\tTelephone: +268 2409 4165 \n\n\t\t\tElectronic mail address: bongani.chauke@eec.co.sz \n\n\t\t\t\n\n\t\t\t For notices, the Provider’s address shall be: \n\n\t\t\tAttention: ______________________ \n\n\t\t\tPhysical Address: ______________________ \n\n\t\t\t______________________ \n\n\t\t\tTown/City: ______________________ \n\n\t\t\tPostal Adress: ______________________ \n\n\t\t\tCountry: ______________________ \n\n\t\t\tTelephone: ______________________ \n\n\t\t\tElectronic mail address: ______________________ \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t GCC 9 \n\t\t\t | \n\t\t\t\n\t\t\t The Governing law shall be the law of The Kingdom of Eswatini \n\t\t\t | \n\t\t
| \n\t\t\t GCC 10.2 \n\t\t\t | \n\t\t\t\n\t\t\t The formal mechanism for the resolution of disputes shall be the Arbitration. Procuring entity shall discuss with the best evaluated tenderer on or before contracting on the appointment of an arbitrator for the contract. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 12 \n\t\t\t | \n\t\t\t\n\t\t\t Date of delivery shall be: ______________________ \n\n\t\t\tThe shipping and other documents to be furnished by the Provider are: \n\n\t\t\t______________________ \n\n\t\t\tThe point of delivery shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 15.2 \n\t\t\t | \n\t\t\t\n\t\t\t The price adjustment shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 16.1 \n\t\t\t | \n\t\t\t\n\t\t\t The structure of payments shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 16.3 \n\t\t\t | \n\t\t\t\n\t\t\t The payment period shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 16.4 \n\t\t\t | \n\t\t\t\n\t\t\t The currency(ies) for payments shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 17.1 \n\t\t\t | \n\t\t\t\n\t\t\t An advance payment guarantee shall/shall not be required. \n\n\t\t\tThe period of validity of the Advance Payment Guarantee shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 18.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Provider shall be responsible for all taxes, import duties and levies imposed on the Provider except for the following: \n\n\t\t\t______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 18.2 \n\t\t\t | \n\t\t\t\n\t\t\t The Procuring entity shall be responsible for all taxes, import duties and levies imposed by law in Eswatini on the Goods except for the following: \n\t\t\t | \n\t\t
| \n\t\t\t GCC 19.1 \n\t\t\t | \n\t\t\t\n\t\t\t A Performance Security ______________________be required. \n\n\t\t\tThe amount of the Performance Security shall be: __________________ \n\n\t\t\tThe currency shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 19.3 \n\t\t\t | \n\t\t\t\n\t\t\t The forms of acceptable Performance Securities are: \n\n\t\t\t______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 19.4 \n\t\t\t | \n\t\t\t\n\t\t\t Discharge of the Performance Security shall take place: \n\n\t\t\t______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 24.2 \n\t\t\t | \n\t\t\t\n\t\t\t The packing, marking and documentation within and outside the packages shall be: \n\n\t\t\t______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 25 \n\t\t\t | \n\t\t\t\n\t\t\t The insurance coverage shall/shall not be required: \n\n\t\t\tWhere insurance coverage is required, the Goods shall be insured 110% of the total contract value. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 26 \n\t\t\t | \n\t\t\t\n\t\t\t The INCOTERMS shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 28 \n\t\t\t | \n\t\t\t\n\t\t\t Liquidated Damages shall/shall not apply. \n\n\t\t\tThe liquidated damage shall be: ______________________% (per day/week) | \n\t\t
| \n\t\t\t GCC 29.3 \n\t\t\t | \n\t\t\t\n\t\t\t The period of validity of the Warranty shall be: ___________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 29.5 \n\t\t\t | \n\t\t\t\n\t\t\t The period within which the Provider shall repair or replace defective Goods shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 31(b) \n\t\t\t | \n\t\t\t\n\t\t\t The amount of aggregate liability shall be: ______________________ \n\t\t\t | \n\t\t
\n\n
Section 9: Contract Forms
\n\n\n\n
Table of Forms
\n\n\n\n
\n\n
Agreement................................................................................................................... 57
\n\nPerformance Security................................................................................................ 58
\n\nAdvance Payment Security....................................................................................... 59
\n\n\n\n
\n\n
Agreement
\n\nProcurement Reference No:
\n\nTHIS AGREEMENT entered into on the ________ day of _______________________, _____, between _________________________________of __________________________ (hereinafter “the Procuring entity”), of the one part, and _______________________ of ______________________________ (hereinafter “the Provider”), of the other part:
\n\nWHEREAS the Procuring entity invited Tenders for certain Goods and Related Services, viz., ________________________________________________________________ and has accepted a Tender by the Provider for the provision of those Goods and Related Services in the sum of _________________________________________ (hereinafter “the Contract Price”).
\n\nNOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
\n\n1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Contract referred to.
\n\n2. In consideration of the payments to be made by the Procuring entity to the Provider as indicated in this Agreement, the Provider hereby covenants with the Procuring entity to provide the Goods and Related Services and to remedy defects therein in conformity in all respects with the provisions of the Contract.
\n\n3. The Procuring entity hereby covenants to pay the Provider in consideration of the provision of the Goods and Related Services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.
\n\nIN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the law specified in the Special Conditions of Contract on the day, month and year indicated above.
\n\nSigned by ___________________________ (for the Procuring entity)
\n\nName:_____________________________ Position:__________________________
\n\n\n\n
In the presence of:
\n\nName: _______________________________ Position: ________________________
\n\n\n\n
Signed by _____________________________ (for the Provider)
\n\nName:_____________________________ Position:___________________________
\n\n\n\n
In the presence of:
\n\nName: _______________________________ Position: ________________________
\n\n\n\n
\n\n
[The Performance Security should be on the letterhead of the issuing Financial Institution and should be signed by a person with the proper authority to sign documents that are binding on the Financial Institution]
\n\n| \n\t\t\t Performance Security N/A \n\t\t\t | \n\t\t
\n\n
Date: [insert date (as day, month, and year) of Performance Security]
\n\nProcurement Reference No: [insert Procurement Reference Number]
\n\nTo: [insert complete name of Procuring entity]
\n\nWHEREAS [insert name complete of Provider] (hereinafter “the Provider”) has undertaken, pursuant to Contract No. [insert number] dated [insert day, month and year] to supply [brief description of the Goods and Related Services] (hereinafter “the Contract”).
\n\nAND WHEREAS it has been stipulated by you in the aforementioned Contract that the Provider shall furnish you with a security [insert type of security] issued by a reputable guarantor for the sum specified therein as security for compliance with the Provider’s performance obligations in accordance with the Contract.
\n\nAND WHEREAS the undersigned [insert complete name of Guarantor], legally domiciled in [insert complete address of Guarantor], (hereinafter the “Guarantor”), have agreed to give the Provider a security:
\n\nTHEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Provider, up to a total of [insert currency and amount of guarantee in words and figures] and we undertake to pay you, upon your first written demand declaring the Provider to be in default under the Contract, without cavil or argument, any sum or sums within the limits of [insert currency and amount of guarantee in words and figures] as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein.
\n\nThis security is valid until the [insert number] day of [insert month], [insert year].
\n\n\n\n
Name: [insert complete name of person signing the Performance Security]
\n\nIn the capacity of [insert legal capacity of person signing the Performance Security]
\n\n\n\n
Signed: [signature of person whose name and capacity are shown above]
\n\nDuly authorised to sign the Performance Security for and on behalf of: [insert complete name of Financial Institution]
\n\nDated on _______ day of __________________, _______ [insert date of signing]
\n\n\n\n
[The Advance Payment Security should be on the letterhead of the issuing Financial Institution and should be signed by a person with the proper authority to sign documents that are binding on the Financial Institution]
\n\n| \n\t\t\t \n\n\t\t\t Advance Payment Security \n\t\t\t | \n\t\t
Date: [insert date (as day, month, and year) of Payment Security]
\n\nProcurement Reference No.: [insert Procurement Reference Number]
\n\nTo: [insert complete name of Procuring entity]
\n\nIn accordance with the payment provision included in the Contract, in relation to advance payments, [insert complete name of Provider] (hereinafter called “the Provider”) shall deposit with the Procuring entity a security consisting of [indicate type of security], to guarantee its proper and faithful performance of the obligations imposed by said Clause of the Contract, in the amount of [insert currency and amount of guarantee in words and figures].
\n\nWe, the undersigned [insert complete name of Guarantor], legally domiciled in [insert full address of Guarantor] (hereinafter “the Guarantor”), as instructed by the Provider, agree unconditionally and irrevocably to guarantee as primary obligor and not as surety merely, the payment to the Procuring entity on its first demand without whatsoever right of objection on our part and without its first claim to the Provider, in the amount not exceeding [insert currency and amount of guarantee in words and figures].
\n\nThis security shall remain valid and in full effect from the date of the advance payment received by the Provider under the Contract until [insert day, month and year].
\n\nName: [insert complete name of person signing the Payment Security]
\n\nIn the capacity of [insert legal capacity of person signing the Payment Security]
\n\n\n\n
Signed: [signature of person whose name and capacity are shown above]
\n\nDuly authorised to sign the Payment Security for and on behalf of: [insert complete name of the Financial Institution]
\n\n\n\n
Dated on _______ day of __________________, _______ [insert date of signing]
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
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\n\n
\n\n
\n\n
[1] Refers to suspension by the Eswatini Public Procurement Regulatory Agency
\n\n[2] In accordance with margin of preference ITB Clause 35, if applicable
\n\n[3] In accordance with ITB Clauses 14 and 15
\n\n\n\n
The Kingdom of Eswatini
\n\n\n\n
ESWATINI ELECTRICITY COMPANY
\n\nINVITATION TO TENDER (ITT) DOCUMENT FOR:
\n\nRFT 003 of 2025/2026: Supply and Delivery of a 4*4 Extended Cab LDV
\n\nCLOSING DATE: 26 September 2025
\n\nTIME: 1100hrs
\n\n\n\n
\n\n
| \n\t\t\t CONFINDENTIALITY \n\t\t\t | \n\t\t
| \n\t\t\t No part of this document may be disclosed verbally or in writing, including by reproduction, to any third party without the prior written consent of the Eswatini Electricity Company. This document, its associated appendices and any attachments remain the property of Eswatini Electricity Company and shall be returned upon request. \n\t\t\t | \n\t\t
\n\n
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| \n\t\t\t Procurement Method: [open tender or limited tender] \n\t\t\t | \n\t\t\t\n\t\t\t Open Tender \n\t\t\t | \n\t\t
| \n\t\t\t Subject of Procurement: \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Supply and Delivery of 4*4 Extended Cab LDV \n\t\t\t | \n\t\t
| \n\t\t\t Procurement Reference Number: \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t RFT 003 of 2025/2026 \n\t\t\t | \n\t\t
| \n\t\t\t Date of Issue: \n\t\t\t | \n\t\t\t\n\t\t\t 26th August 2025 \n\t\t\t | \n\t\t
| \n\t\t\t Submission Deadline: \n\t\t\t | \n\t\t\t\n\t\t\t 26th September 2025 \n\t\t\t | \n\t\t
| \n\t\t\t Participation: [International or National] \n\t\t\t | \n\t\t\t\n\t\t\t National \n\t\t\t | \n\t\t
\n\n
PREFACE
\n\n\n\n
This Tender Document for Procurement of Goods has been prepared by the Eswatini Public Procurement Regulatory Agency to be used for the procurement of Goods.
\n\n\n\n
The document is customized to be consistent with the Public Procurement Act No. 07 of 2011, the Public Procurement Regulations, 2020, other of the Laws of Eswatini, and international best practices”.
\n\n\n\n
\n\n
This Invitation to Tender (ITT) shall be used to procure Goods above E200, 000.
\n\n\n\n
The sale of this tender document to potential Tenderer(s) is discouraged.
\n\n\n\n
Those wishing to submit comments or questions on this Standard Tender Document or to obtain additional information are encouraged to contact:
\n\n\n\n
The Chief Executive Officer
\n\nEswatini Public Procurement Regulatory Agency
\n\nRHUS Office Park, P.O. Box 9665
\n\nKarl Grant Street, Mbabane
\n\nESWATINI
\n\nhttps://esppra.co.sz
\n\ninfo@esppra.co.sz
\n\n\n\n
Standard Tender Document
\n\n\n\n
Table of Contents
\n\nInvitation to Tenderers. 4
\n\nPART 1 – Tendering Procedures. 8
\n\nSection 1: Instructions to Tenderers. 10
\n\nSection 2: Tender Data Sheet 30
\n\nSection 3: Evaluation Methodology and Criteria. 33
\n\nSection 4: Tendering Forms. 37
\n\nSection 5: Eligible Countries. 47
\n\nPART 2 - Statement of Requirements. 48
\n\nSection 6: Statement of Requirements. 48
\n\nPART 3 - Contract 54
\n\nSection 7: General Conditions of Contract for the Procurement of Goods. 54
\n\nSection 8: Special Conditions of Contract 55
\n\nSection 9: Contract Forms. 57
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\n\n
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\n\n
\n\n
\n\n
Invitation to Tenderers
\n\n\n\n
TENDER NOTICE UNDER OPEN TENDERING
\n\n\n\n
Supply and Delivery of a 4*4 Extended Cab LDV – RFT 003 of 2025/26
\n\n\n\n
| \n\t\t\t Name \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Bank Name \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Account Number \n\t\t\t | \n\t\t\t\n\t\t\t Branch Code \n\t\t\t | \n\t\t\t\n\t\t\t Branch \n\t\t\t | \n\t\t
| \n\t\t\t Eswatini Electricity Company \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Standard bank \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 9110003236261 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 663164 \n\t\t\t | \n\t\t\t\n\t\t\t Swazi Plaza \n\t\t\t | \n\t\t
| \n\t\t\t Eswatini Electricity Company \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Nedbank \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 020000286843 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 360164 \n\t\t\t | \n\t\t\t\n\t\t\t Mbabane \n\t\t\t | \n\t\t
| \n\t\t\t Eswatini Electricity Company \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t First National Bank \n\t\t\t | \n\t\t\t\n\t\t\t 62154679735 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 280164 \n\t\t\t | \n\t\t\t\n\t\t\t Mbabane \n\t\t\t | \n\t\t
NB: All payments must be referenced with the Tender Number and Name
\n\nPayments can also be made in cash at any of the EEC REVENUE OFFICES located countrywide.
\n\n| \n\t\t\t (a) \n\t\t\t | \n\t\t\t\n\t\t\t Information about the tender shall be accessed from: \n\t\t\t | \n\t\t\t\n\t\t\t Bongani.chauke@eec.co.sz \n\t\t\t | \n\t\t
| \n\t\t\t (b) \n\t\t\t | \n\t\t\t\n\t\t\t Documents will be issued from: \n\t\t\t | \n\t\t\t\n\t\t\t www.esppra.co.sz and www.eec.co.sz \n\t\t\t | \n\t\t
| \n\t\t\t (c) \n\t\t\t | \n\t\t\t\n\t\t\t Tenders must be delivered to: \n\t\t\t | \n\t\t\t\n\t\t\t The tender box at the EEC Head Office Reception in Mbabane, Eluvatsini House, Mhlambanyatsi Road. Clearly marked: RFT 003 of 2025/2026 – Supply and Delivery of a 4*4 Extended Cab LDV \n\t\t\t | \n\t\t
| \n\t\t\t (d) \n\t\t\t | \n\t\t\t\n\t\t\t Address of Tender opening: \n\t\t\t | \n\t\t\t\n\t\t\t EEC Head Office Reception, Eluvatsini House, Mhlambanyatsi Road. Mbabane \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
| \n\t\t\t 8. The planned procurement schedule (subject to changes) is as follows: \n\n\t\t\t
\n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
\n\n
| \n\t\t\t PART 1 – Tendering Procedures \n\n\t\t\tSection 1: Instructions to Tenderers \n\t\t\t | \n\t\t
Table of Clauses
\n\nA. General 10
\n\n1. Scope of Tender 10
\n\n2. Source of Funds. 10
\n\n3. Corrupt Practices. 10
\n\n4. Eligible Tenderers. 11
\n\n5. Eligible Goods and Related Services. 13
\n\nB. Tendering Document 13
\n\n6. Contents of Tendering Document 13
\n\n7. Clarification of Tendering Document 14
\n\n8. Amendment of Tendering Document 14
\n\nC. Preparation of Tenders. 14
\n\n9. Cost of Tendering. 14
\n\n10. Language of Tender and Communications. 14
\n\n11. Documents Comprising the Tender 15
\n\n12. Tender Submission Sheet and Price Schedules. 15
\n\n13. Alternative Tenders. 16
\n\n14. Tender Prices and Discounts. 16
\n\n15. Currencies of Tender 17
\n\n16. Documents Establishing the Eligibility of the Tenderer 18
\n\n17. Documents Establishing the Eligibility of Goods. 18
\n\n18. Documents Establishing the Conformity of the Goods. 18
\n\n19. Documents Establishing the Qualifications of the Tenderer 18
\n\n20. Period of Validity of Tenders. 19
\n\n21. Tender Security or Tender Securing Declaration. 19
\n\n22. Format and Signing of Tender 20
\n\nD. Submission and Opening of Tenders. 20
\n\n23 Sealing and Marking of Tenders. 20
\n\n24 Deadline for Submission of Tenders. 20
\n\n25 Late Tenders. 21
\n\n26. Withdrawal and Replacement of Tenders. 21
\n\n27. Tender Opening. 21
\n\nE. Evaluation of Tenders. 22
\n\n28. Confidentiality. 22
\n\n29. Clarification of Tenders. 22
\n\n30. Compliance and Responsiveness of Tenders. 22
\n\n31. Nonconformities, Errors, and Omissions. 23
\n\n32. Preliminary Examination of Tenders – Eligibility and Administrative Compliance. 24
\n\n33. Detailed Commercial and Technical Evaluation. 24
\n\n34 Conversion to Single Currency. 25
\n\n35. Margin of Preference. 25
\n\n36. Financial evaluation of Tenders. 25
\n\n37. Determination of Best Evaluated Tender(s) 26
\n\n38. Post-qualification of the Tenderer 26
\n\n39. Negotiations. 26
\n\nF. Award of Contract 26
\n\n40. Award Procedure. 26
\n\n41. Procuring entity’s Right to Accept or Reject Any or All Tenders. 26
\n\n42. Procuring entity’s Right to Vary Quantities at Time of Award. 27
\n\n43. Signing and Effectiveness of Contract 27
\n\n44. Debriefing. 27
\n\n45. Performance Security. 27
\n\n47. Procurement Related Complaints and Administrative Review.. 27
\n\n48. Abnormal Low and Abnormally High Prices. 27
\n\n48.1 Abnormally Low Prices. 27
\n\n\n\n
\n\n
\n\n
| \n\t\t\t Section 1: Instructions to Tenderers \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t A. General \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 1. Scope of Tender \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 1.1 The Procuring Entity indicated in the Tender Data Sheet (TDS), invites Tenders for the provision of Goods and related Services incidental thereto as specified in Section 6, Statement of Requirements. The Instructions to Tenderers should be read in conjunction with the TDS. The subject and procurement reference number, and number of lots of this Tendering Document are provided in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 1.2 Throughout these Tendering Documents: \n\n\t\t\t(a) the term “in writing” means communicated in written form with proof of receipt; \n\n\t\t\t(b) if the context so requires, singular means plural and vice versa; and \n\n\t\t\t(c) “day” means calendar day unless specified as working day. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 1.3 Procurement will be undertaken in compliance with the Public Procurement Act and Regulations. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 2. Source of Funds \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 2.1 The Procuring Entity indicated in the TDS has an approved budget from Government funds towards the cost of the procurement named in the TDS. The Procuring Entity intends to use these funds to place a contract for which these Tendering Documents are issued. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 2.2 Payments will be made directly by the Procuring Entity and will be subject in all respects to the terms and conditions of the resulting contract placed by the Procuring Entity. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 3. Corrupt Practices \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 3.1 It is the policy of the Government of The Kingdom of Eswatini through ESPPRA, to require that Procuring Entities, as well as Tenderers and Providers observe the highest standards of ethics during procurement and the execution of contracts. In pursuit of this policy, the Government of The Kingdom of Eswatini; \n\n\t\t\t(a) defines, for the purposes of this provision, the terms set forth below as follows: \n\n\t\t\t(i) “corrupt practice” means the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value, to influence the action of a public official in the procurement process or in contract execution; and \n\n\t\t\t(ii) “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation; \n\n\t\t\t(iii) “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party; \n\n\t\t\t(iv) “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party; \n\n\t\t\t(b) will reject a recommendation for award if it determines that the Tenderer recommended for award has engaged in corrupt, fraudulent, collusive or coercive practices in competing for the Contract; \n\n\t\t\t(c) will suspend a Provider from engaging in any public procurement proceeding for a stated period of time, if it at any time determines that the Provider has engaged in corrupt, fraudulent, collusive or coercive practices in competing for, or in executing, a Government contract. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 3.2 Furthermore, Tenderers shall be aware of the provision stated in Sub-Clause 3.2 and Sub-Clause 36.1 (g) of the General Conditions of Contract. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 3.3 In pursuit of the policy defined in Sub-Clause 3.1, the Procuring entity may terminate a contract or be ordered by ESPPRA to cancel a contract if it at any time determines that corrupt, fraudulent, collusive or coercive practices were engaged in by representatives of the Procuring entity or of a Tenderer or Provider during the procurement or the execution of that contract. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 3.4 In pursuit of the policy defined in Sub-clause 3.1, the Government of The Kingdom of Eswatini requires representatives of both the Procuring Entities and of Tenderers and Providers to adhere to the relevant codes of ethical conduct. The Code of Ethical Conduct for Tenderers and Providers as provided in the Tendering forms shall be signed by the Tenderer and submitted together with the other Tendering forms. \n\n\t\t\t3.5 In pursuit of the policy defined in Sub-clause 3.1, the Government of The Kingdom of Eswatini may suspend a provider from engaging in any public procurement or disposal process for a period determined by the Agency, where the provider is suspended from the procurement processes of an international agency of which Eswatini is a member. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 3.6 Any communications between a Tenderer and the Procuring Entity related to matters of alleged fraud or corruption must be made in writing and addressed to the Controlling Officer of the Procuring Entity \n\n\t\t\t.. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4. Eligible Tenderers \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 4.1 A Tenderer, and all parties constituting the Tenderer, shall meet the following criteria to be eligible to participate in public procurement: \n\n\t\t\t(a) the Tenderer has the legal capacity to enter into a contract; \n\n\t\t\t(b) the Tenderer is not: \n\n\t\t\t(i) insolvent; \n\n\t\t\t(ii) in receivership; \n\n\t\t\t(iii) bankrupt; or \n\n\t\t\t(iv) being wound up \n\n\t\t\t(c) the Tenderer’s business activities have not been suspended; \n\n\t\t\t(d) the Tenderer is not the subject of legal proceedings for any of the circumstances in (b); and \n\n\t\t\t(e) the Tenderer has fulfilled his or her obligations to pay taxes and social security contributions. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.2 A Tenderer may be a natural person, private entity, government-owned entity, subject to ITT Sub-Clause 4.6, any combination of them with a formal intent to enter into an agreement or under an existing agreement in the form of a joint venture, consortium, or association. In the case of a joint venture, consortium, or association, all parties shall be jointly and severally liable. For Tenders submitted by an existing or intended JV, a Power of Attorney from each member of the JV nominating a Representative in the JV and a Power of Attorney from the JV nominating a representative who shall have the authority to conduct all business for and on behalf of any and all the parties of the JV during the Tendering process and, in the event the JV is awarded the Contract, during contract execution. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.3 A Tenderer, and all parties constituting the Tenderer including sub-contractors, shall have the nationality of an eligible country, in accordance with Section 5, Eligible Countries. A Tenderer shall be deemed to have the nationality of a country if the Tenderer is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country. This criterion shall also apply to the determination of the nationality of proposed subcontractors for any part of the Contract including related services. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.4 A Tenderer shall not have a conflict of interest. All Tenderers found to be in conflict of interest shall be disqualified. A Tenderer may be considered to have a conflict of interest with one or more parties in this Tendering process, if they: \n\n\t\t\t(a) have controlling shareholders in common; or \n\n\t\t\t(b) receive or have received any direct or indirect benefit from any of parties in the tendering process; or \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (c) have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on the Tender of another Tenderer, or influence the decisions of the Procuring entity regarding this Tendering process; or \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (d) submit more than one Tender in this Tendering process, except for alternative offers permitted under ITT Clause 13. However, this does not limit the participation of subcontractors in more than one Tender, or as Tenderers and subcontractors simultaneously: or \n\n\t\t\t(e) participated as a consultant in the preparation of the design or technical specifications of the Goods and related services that are the subject of the Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.5 A firm that is under a declaration of suspension by the Agency in accordance with ITT Clause 3.5, at the date of the deadline for Tender submission or thereafter before contract signature, shall be disqualified. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.6 Government-owned enterprises shall be eligible only if they can establish that they are legally and financially autonomous and operate under commercial law. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.7 Tenderers shall provide such evidence of their continued eligibility satisfactory to the Procuring Entity, as the Procuring Entity shall reasonably request. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 5. Eligible Goods and Related Services \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 5.1 All Goods and related Services to be supplied under the Contract shall have as their country of origin an eligible country in accordance with Section 5, Eligible Countries. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 5.2 For purposes of this Clause, the term “Goods” means goods, raw materials, products, livestock, assets, land, equipment or objects of any kind and description in solid, liquid or gaseous form, or in the form of electricity, or intellectual and proprietary rights as well as works or services incidental to the provision of such Goods where the value of such works or services does not exceed the value of the Goods. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 5.3 The term “country of origin” means the country where the Goods have been mined, grown, cultivated, produced, manufactured, or processed, or through manufacture, processing, or assembly, another commercially recognised article results that differs substantially in its basic characteristics from its imported components. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 5.4 The nationality of the Provider that produces, assembles, distributes, or sells the Goods shall not determine their origin. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 5.5 If so, required in the TDS, the Tenderer shall demonstrate that it has been duly authorised by the Manufacturer of the Goods to supply, in the Kingdom of Eswatini, the Goods indicated in its Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t B. Tendering Document \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 6. Contents of Tendering Document \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 6.1 The Tendering Document consists of Parts 1, 2, and 3, which include all the Sections indicated below, and should be read in conjunction with any addenda issued in accordance with ITT Clause 8. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t PART 1 Tendering Procedures \n\n\t\t\t
PART 2 Statement of Requirements \n\n\t\t\t
PART 3 Contract \n\n\t\t\t
| \n\t\t||||||||||||||
| \n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 7. Clarification of Tendering Document \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t A prospective Tenderer requiring any clarification of the Tendering Document shall contact the Procuring Entity in writing at the Procuring Entity’s address indicated in the TDS. The Procuring Entity will respond in writing to any request for clarification, provided that such request is received no later than the date indicated in the TDS. The Procuring Entity shall forward copies of its response to all Tenderers who have acquired the Tendering Document, including a description of the inquiry but without identifying its source. Should the Procuring Entity deem it necessary to amend the Tendering Document as a result of a clarification, it shall do so following the procedure under ITT Clause 8 and Sub-Clause 24.2. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 8. Amendment of Tendering Document \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 8.1 At any time prior to the deadline for submission of Tenders, the Procuring entity may amend the Tendering Document by issuing addenda. \n\n\t\t\t8.2 Any addendum issued shall be part of the Tendering Document and shall be communicated in writing to all who have obtained the Tendering Document directly from the Procuring entity. \n\n\t\t\t8.3 To give prospective Tenderers reasonable time in which to take an addendum into account in preparing their Tenders, the Procuring entity may, at its discretion, extend the deadline for the submission of Tenders, pursuant to ITT Sub-Clause 24.2. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t C. Preparation of Tenders \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 9. Cost of Tendering \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 9.1 The Tenderer shall bear all costs associated with the preparation and submission of its Tender, and the Procuring entity shall not be responsible or liable for those costs, regardless of the conduct or outcome of the Tendering process. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 10. Language of Tender and Communications \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 10.1 The medium of communication shall be in writing. \n\n\t\t\t10.2 The Tender, as well as all correspondence and documents relating to the Tender exchanged by the Tenderer and the Procuring Entity, shall be written in the language specified in the TDS. \n\n\t\t\t10.3 Supporting documents and printed literature that are part of the Tender may be in another language provided they are accompanied by an accurate translation of the relevant passages in the language specified in the TDS, in which case, for purposes of interpretation of the Tender, such translation shall govern. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 11. Documents Comprising the Tender \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t The Tender shall comprise the following: \n\n\t\t\t(a) the Tender Submission Sheet and the applicable Price Schedules, in accordance with ITT Clauses 12, 14, and 15; \n\n\t\t\t(b) a Tender Security or a Tender Securing Declaration, in accordance with ITT Clause 21; \n\n\t\t\t(c) written confirmation authorising the signatory of the Tender to commit the Tenderer, in accordance with ITT Clause 22; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (d) documentary evidence in accordance with ITT Clause 16 establishing the Tenderer’s eligibility to Tender; \n\n\t\t\t(e) documentary evidence in accordance with ITT Clause 17 establishing that the Goods and Related Services to be supplied by the Tenderer are of eligible origin; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (f) documentary evidence in accordance with ITT Clauses 18 and 30, that the Goods and Related Services conform to the Tendering Documents; \n\n\t\t\t(g) documentary evidence in accordance with ITT Clause 19 establishing the Tenderer’s qualifications to perform the contract if its Tender is accepted; \n\n\t\t\t(h) The Code of Ethical Conduct for Tenderers and Providers in accordance with ITT Clause 3.4; and \n\n\t\t\t(i) any other document(s) required in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 12. Tender Submission Sheet and Price Schedules \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 12.1 The Tenderer shall submit the Tender Submission Sheet using the form provided in Section 4, Tendering Forms. This form must be completed without any alterations to its format, and no substitutes shall be accepted. All blank spaces shall be filled in with the information requested, which includes: \n\n\t\t\t(a) the reference of the Tendering Document and the number of each addendum received; \n\n\t\t\t(b) a brief description of the Goods and Related Services offered; \n\n\t\t\t(c) the total Tender price; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (d) any discounts offered and the methodology for their application; \n\n\t\t\t(e) the period of validity of the Tender; \n\n\t\t\t(f) a commitment to submit any Performance Security required and the amount; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (g) a declaration of nationality of the Tenderer; \n\n\t\t\t(h) a commitment to adhere to the Code of Ethical Conduct for Tenderers and Providers; \n\n\t\t\t(i) a declaration that the Tenderer, including all parties comprising the Tenderer, is not participating, as a Tenderer, in more than one Tender in this Tendering process; except for alternative Tenders in accordance with ITT Clause 13; \n\n\t\t\t(j) confirmation that the Tenderer has not been suspended by the Agency; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (k) a declaration on gratuities and commissions; and \n\n\t\t\t(l) Power of attorney or Board resolution on authorised signatory \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 12.2 The Tenderer shall submit the Price Schedule for Goods and Related Services, using the format provided in Section 4, Tendering Forms. The Price Schedule shall include, as appropriate: \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (a) the item number; \n\n\t\t\t(b) a brief description of the Goods or Related Services to be supplied; \n\n\t\t\t(c) their country of origin and percentage of local produced content (where applicable); \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (d) the quantity; \n\n\t\t\t(e) the unit prices, with a separate unit price ex-factory and for delivery and incidental costs according to the delivery terms (Incoterms); \n\n\t\t\t(f) customs duties and all taxes paid or payable in Eswatini; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (g) the total price per item; \n\n\t\t\t(h) subtotals and totals per Price Schedule; and \n\n\t\t\t(i) Power of attorney or Board resolution on authorised signatory \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 13. Alternative Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 13.1 Alternative Tenders shall not be permitted. \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14. Tender Prices and Discounts \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 14.1 The prices and discounts quoted by the Tenderer in the Tender Submission Sheet and in the Price Schedules shall conform to the requirements specified below. \n\n\t\t\t14.2 All items in the Schedule of Supply must be listed and priced separately in the Price Schedules. If a Price Schedule shows items listed but not priced, their prices shall be assumed to be included in the prices of other items. Items not listed in the Price Schedule shall be assumed to be not included in the Tender, and provided that the Tender is substantially responsive, the corresponding adjustment shall be applied in accordance with ITT Sub-Clause 31.3. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14.3 The price to be quoted in the Tender Submission Sheet, in accordance with ITT Sub-Clause 12.1(c), shall be the total price of the Tender, excluding any discounts offered in the event that taxes are not exempt, the price must include any applicable taxes. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14.4 The Tenderer shall quote any unconditional and conditional discounts and the methodology for their application in the Tender Submission Sheet, in accordance with ITT Sub-Clause 12.1(d) and ITT Sub-Clause 14.8 respectively. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14.5 The terms EXW, CIP, and other similar terms shall be governed by the rules prescribed in the edition of Incoterms, published by The International Chamber of Commerce, as specified in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14.6 Prices quoted on the Price Schedule for Goods and Related Services, shall be disaggregated, when appropriate as indicated in this sub-clause. This disaggregation shall be solely for the purpose of facilitating the comparison of Tenders by the Procuring entity. This shall not in any way limit the Procuring Entity’s right to contract on any of the terms offered: \n\n\t\t\t(a) for Goods; \n\n\t\t\t
(b) for Related Services; \n\n\t\t\t
| \n\t\t||||||||||||||
| \n\t\t\t 14.7 Prices quoted by the Tenderer shall be fixed during the Tenderer’s performance of the Contract and not subject to variation on any account, unless otherwise specified in the TDS. A Tender submitted with an adjustable price quotation shall be treated as non-responsive and shall be rejected, pursuant to ITT Clause 30. However, if in accordance with the TDS, prices quoted by the Tenderer shall be subject to adjustment during the performance of the Contract, a Tender submitted with a fixed price quotation shall not be rejected, but the price adjustment shall be treated as zero. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14.8 If so, indicated in ITT Sub-Clause 1.1, Tenders are being invited for individual contracts (lots) or for any combination of contracts (packages). Tenderers wishing to offer any price reduction for the award of more than one Contract shall specify in their Tender the price reductions applicable to each package, or alternatively, to individual Contracts within the package. Price reductions or discounts shall be submitted in accordance with ITT Sub-Clause 14.4, provided the Tenders for all lots are submitted and opened at the same time. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 15. Currencies of Tender \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 15.1 Tender prices shall be quoted in the following currencies: \n\n\t\t\t(a) for Goods and Related Services originating in Eswatini, the Tender prices shall be quoted in the currency of Eswatini (Lilangeni), unless otherwise specified in the TDS; and \n\n\t\t\t(b) for Goods and Related Services originating outside Eswatini, or for imported parts or components of Goods and Related Services originating outside Eswatini, the Tender prices shall be quoted in the currency of the expense or in the currency of the Tenderer’s country unless otherwise specified in the TDS. \n\n\t\t\t15.2 Alternatively, the Procuring entity may request that prices quoted be expressed in the currency specified in the TDS. If the Tenderer wishes to be paid in a currency or a combination of currencies different from the one in which it was requested to express its quotation, it shall as part of its offer: \n\n\t\t\t
\n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 16. Documents Establishing the Eligibility of the Tenderer \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t To establish their eligibility in accordance with ITT Clause 4, Tenderers shall complete the eligibility declarations in the Tender Submission Sheet, included in Section 4, Tendering Forms and submit the documents required in Section 3 Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 17. Documents Establishing the Eligibility of Goods \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 17.1 To establish the eligibility of the Goods and Related Services, in accordance with ITT Clause 5, Tenderers shall complete the country-of-origin declarations in the Price Schedule included in Section 4, Tendering Forms. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 18. Documents Establishing the Conformity of the Goods \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 18.1 To establish the conformity of the Goods and Related Services to the Tendering Documents, the Tenderer shall provide as part of its Tender the documentary evidence specified in Section 6, Statement of Requirements. \n\n\t\t\t18.2 The documentary evidence may be in the form of literature, drawings or data, and shall consist of a detailed description of the essential technical and performance characteristics of the Goods and Related Services, demonstrating substantial responsiveness of the Goods and Related Services to those requirements, and if applicable, a statement of deviations and exceptions to the provisions of the Statement of Requirements. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 18.3 If so, stated in the TDS Tenderers may be required to submit representative samples of the Goods being offered and/or be requested to demonstrate the operation of the Goods to the Procuring entity. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 18.4 Standards for workmanship, process, material, and equipment, as well as references to brand names or catalogue numbers specified by the Procuring entity in the Statement of Requirement, are intended to be descriptive only and not restrictive. The Tenderer may offer other standards of quality, brand names, and/or catalogue numbers, provided that it demonstrates, to the Procuring entity’s satisfaction, that the substitutions ensure substantial equivalence or are superior to those specified in the Statement of Requirement. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 19. Documents Establishing the Qualifications of the Tenderer \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t To establish its qualifications to perform the Contract, the Tenderer shall submit the evidence indicated for each qualification criteria specified in Section 3, Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 20. Period of Validity of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 20.1 Tenders shall remain valid until the date specified in the TDS. A Tender valid for a shorter period shall be rejected by the Procuring entity as non-compliant. \n\n\t\t\t20.2 The Procuring entity will make its best effort to complete the procurement process within this period \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 20.3 In exceptional circumstances, prior to the expiration of the Tender validity period, the Procuring entity may request Tenderers to extend the period of validity of their Tenders. The request and the responses shall be made in writing. If a Tender Security or a Tender Securing Declaration is requested in accordance with ITT Clause 21, it shall also be extended for a corresponding period. A Tenderer may refuse the request without forfeiting its Tender Security or being liable for suspension in case of a Tender Securing Declaration. A Tenderer granting the request shall not be required or permitted to modify its Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21. Tender Security or Tender Securing Declaration \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21.1 The Tenderer shall furnish as part of its Tender, a Tender Security or a Tender-Securing Declaration, if required, as specified in the TDS. \n\n\t\t\t\n\n\t\t\t 21.2 The Tender Security shall be in the amount specified in the TDS and denominated in the currency of Eswatini or a freely convertible currency, and shall: \n\n\t\t\ta) at the Tenderer’s option, be in the form of either a letter of credit, or a bank guarantee, or Bank draft or Cashier’s Check from a banking institution; \n\n\t\t\tb) be issued by a reputable financial institution selected by the Tenderer from an eligible country. If the institution issuing the security is located outside Eswatini, it shall have a correspondent financial institution located in Eswatini to make it enforceable; \n\n\t\t\tc) be substantially in accordance with the form of Tender Security included in Section 4, Tendering Forms; \n\n\t\t\td) be payable promptly upon written demand by the Procuring entity in case the conditions listed in ITT Clause 21.6 are invoked; \n\n\t\t\te) be submitted in its original form - copies will not be accepted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21.3 The Tender Security or Tender Securing Declaration shall be submitted using the appropriate form included in Section 4, Tendering Forms and shall remain valid until the date specified in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21.4 Any Tender not accompanied by a substantially responsive Tender Security or Tender Securing Declaration, if one is required in accordance with ITT Sub-Clause 21.1, shall be rejected by the Procuring entity as non-compliant. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21.5 The Tender Security or Tender Securing Declaration of all Tenderers shall be returned as promptly as possible once the successful Tenderer has signed the Contract and provided the required Performance Security where applicable or upon request by the unsuccessful Tenderer after publication of the notice of best evaluated Tenderer. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21.6 If a Tenderer withdraws its Tender during the period of Tender validity specified by the Tenderer on the Tender Submission Sheet, except as provided in ITT Sub-Clause 20.2; or \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t If the successful Tenderer fails to: \n\n\t\t\t
Tender Security may be forfeited, or Tender Securing Declaration executed. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 22. Format and Signing of Tender \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 22.1 The Tenderer shall prepare one original of the documents comprising the Tender as described in ITT Clause 11 and clearly mark it “ORIGINAL.” In addition, the Tenderer shall submit copies of the Tender, in the number specified in the TDS and clearly mark each of them “COPY.” In the event of any discrepancy between the original and the copies, the original shall prevail. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 22.2 The original and all copies of the Tender shall be typed or written in indelible ink and shall be signed by a person duly authorised to sign on behalf of the Tenderer. This authorisation shall consist of a Power of Attorney which if signed in Eswatini shall be registered and if signed outside Eswatini, shall be notarized and shall be attached to the Tender. The name and position held by each person signing the authorisation must be typed or printed below the signature. All pages of the Tender, except for unamended printed literature, shall be signed or initialled by the person signing the Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 22.3 Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialled by the person signing the Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t D. Submission and Opening of Tenders \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 23. Sealing and Marking of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 23.1 The Tenderer shall enclose the original and each copy of the Tender, in separate sealed envelopes, duly marking the envelopes as “ORIGINAL” and “COPY.” These envelopes containing the original and the copies shall then be enclosed in one single plain envelope securely sealed in such a manner that opening and resealing cannot be achieved undetected. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 23.2 The inner and outer envelopes shall: \n\n\t\t\t(a) bear the name and address of the Tenderer; \n\n\t\t\t(b) be addressed to the Procuring entity in accordance with ITT Sub-Clause 24.1; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (c) bear the Procurement Reference number of this Tendering process; and \n\n\t\t\t(d) bear a warning not to open before the time and date for Tender opening, in accordance with ITT Sub-Clause 27.1. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 23.3 If all envelopes are not sealed and marked as required, the Procuring entity will assume no responsibility for the misplacement or premature opening of the Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 24. Deadline for Submission of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 24.1 Tenders must be received by the Procuring entity at the address and no later than the date and time indicated in the TDS. \n\n\t\t\t24.2 The Procuring entity may, at its discretion, extend the deadline for the submission of Tenders by amending the Tendering Documents in accordance with ITT Clause 8, in which case all rights and obligations of the Procuring entity and Tenderers previously subject to the deadline shall thereafter be subject to the deadline as extended. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t \n\n\t\t\t \n\n\t\t\t 25. Late Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t The Procuring entity shall not consider any Tender that arrives after the deadline for submission of Tenders, in accordance with ITT Clause 24. Any Tender received by the Procuring entity after the deadline for submission of Tenders shall be declared late, rejected, and returned unopened to the Tenderer. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 26. Withdrawal and Replacement of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 26.1 A Tenderer may withdraw or replace its Tender after it has been submitted at any time before the deadline for submission of Tenders by sending a written notice, duly signed by an authorised representative, which shall include a copy of the authorisation in accordance with ITT Sub-Clause 22.2. Any corresponding replacement of the Tender must accompany the respective written notice. All notices must be: \n\n\t\t\t(a) submitted in accordance with ITT Clauses 22 and 23 (except that withdrawals notices do not require copies), and in addition, the respective envelopes shall be clearly marked “Withdrawal,” or “REPLACEMENT,” and \n\n\t\t\t(b) received by the Procuring entity prior to the deadline prescribed for submission of Tenders, in accordance with ITT Clause 24. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 26.2 Tenders requested to be withdrawn in accordance with ITT Sub-Clause 26.1 shall be returned unopened to the Tenderer. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 26.3 No Tender may be withdrawn or replaced in the interval between the deadline for submission of Tenders and the expiration of the period of Tender validity specified by the Tenderer on the Tender Submission Sheet or any extension thereof. \n\n\t\t\t26.4 Tenders may only be modified by withdrawal of the original Tender and submission of a replacement Tender in accordance with ITT Sub-Clause 26.1. Modifications submitted in any other way shall not be taken into account in the evaluation of Tenders. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 27. Tender Opening \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 27.1 The Procuring entity shall conduct the Tender opening in the presence of Tenderers` designated representatives who choose to attend, at the address, date and time specified in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 27.2 First, envelopes marked “WITHDRAWAL” shall be opened and read out and the envelope with the corresponding Tender shall not be opened but returned to the Tenderer. No Tender withdrawal shall be permitted unless the corresponding withdrawal notice contains a valid authorisation to request the withdrawal and is read out at the Tender opening. \n\n\t\t\tAll other envelopes including those marked “REPLACEMENT” shall be opened and the relevant details read out. Replacement Tenders shall be recorded as such on the record of the Tender opening. \n\n\t\t\tOnly envelopes that are opened and read out at the Tender opening shall be considered further. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 27.3 All other envelopes shall be opened one at a time, reading out: the name of the Tenderer; the Tender price, per lot where applicable, including any discounts; the presence of a Tender Security or Tender Securing Declaration, if required; and any other details that the Procuring entity may consider appropriate. Only discounts and alternative offers read out at the Tender opening shall be considered for evaluation. No Tender shall be rejected at the Tender opening except for late Tenders, in accordance with ITT Sub-Clause 25.1. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 27.4 The Procuring entity shall prepare a record of the Tender opening that shall include, as a minimum: the name of the Tenderer and whether there is a withdrawal and/or replacement; the Tender price, per lot if applicable, including any discounts; and the presence or absence of a Tender Security Tender Securing Declaration, if one was required. The Tenderers’ representatives who are present shall be requested to sign the record. The omission of a Tenderer’s signature on the record shall not invalidate the contents and effect of the record. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t E. Evaluation of Tenders \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 28. Confidentiality \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 28.1 Information relating to the examination, evaluation, comparison, and post-qualification of Tenders, and recommendation of contract award, shall not be disclosed to Tenderers or any other persons not officially concerned with such process until information detailing the Best Evaluated Tenderer is communicated to all Tenderers. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 28.2 Any effort by a Tenderer to influence the Procuring entity in the examination, evaluation, comparison, and post-qualification of the Tenders or contract award decisions may result in the rejection of its Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 28.3 Notwithstanding ITT Sub-Clause 28.2, from the time of Tender opening to the time of Contract award, if any Tenderer wishes to contact the Procuring entity on any matter related to the Tendering process, it should do so in writing. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 29. Clarification of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t To assist in the examination, evaluation, comparison and post-qualification of the Tenders, the Procuring entity may, at its discretion, ask any Tenderer for a clarification of its Tender. Any clarification submitted by a Tenderer that is not in response to a request by the Procuring entity shall not be considered. The Procuring entity’s request for clarification and the response shall be in writing. All requests for clarification and responses shall be copied to all Tenderers for information purposes. No change in the prices or substance of the Tender shall be sought, offered, or permitted, except to confirm the correction of arithmetic errors discovered by the Procuring entity in the evaluation of the Tenders, in accordance with ITT Clause 31.4. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 30. Compliance and Responsiveness of Tenders \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 30.1 The Procuring entity’s determination of a Tender’s compliance and responsiveness is to be based on the contents of the Tender itself. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 30.2 A substantially compliant and responsive Tender is one that conforms to all the terms, conditions, and specifications of the Tendering Documents without material non-conformity, reservation, or omission. A material non-conformity is a deviation that- \n\n\t\t\t(a) affects in a substantial way, the scope or quality of the Goods or services or the performance of the works to be procured; \n\n\t\t\t(b) is inconsistent with the Tendering document and which may in a substantial way, limit the rights of the procuring entity or the obligations of the Tenderer under the contract; \n\n\t\t\t(c) if corrected would unfairly affect the competitive position of the other Tenderers whose Tenders are administratively compliant and responsive; or \n\n\t\t\t(d) impacts the key factors of a procurement including cost, risk, time and quality and causes - \n\n\t\t\t(i) unacceptable time schedules, where it is stated in the Tendering document that time is of the essence; \n\n\t\t\t(ii) unacceptable alternative technical details, such as design, materials, workmanship, specifications, standards or methodologies; or \n\n\t\t\t(iii) unacceptable counter-Tenders with respect to key contract terms and conditions, such as payment terms, price adjustment, liquidated damages, sub-contracting or warranty. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 30.3 If a Tender is not substantially compliant and responsive to the Tendering Document, it shall be rejected by the Procuring entity and may not subsequently be made compliant and responsive by the Tenderer by correction of the material non-conformity, reservation, or omission. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 31. Nonconformities, Errors, and Omissions \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 31.1 Provided that a Tender is substantially compliant and responsive, the Procuring entity may waive any non-conformity or omissions in the Tender that does not constitute a material non-conformity. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 31.2 Provided that a Tender is substantially compliant and responsive, the Procuring entity may request that the Tenderer submit the necessary information or documentation, within a reasonable period of time, to rectify nonmaterial nonconformities or omissions in the Tender related to documentation requirements. Such omission shall not be related to any aspect of the price of the Tender. Failure of the Tenderer to comply with the request may result in the rejection of its Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 31.3 Provided that a Tender is substantially compliant and responsive, the Procuring entity shall rectify nonmaterial nonconformities or omissions. To this effect, the Tender price shall be adjusted, for comparison purposes only, to reflect the price of the missing or non-conforming item or component. The cost of any missing items will be added to the Tender price using the highest price from other Tenders submitted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 31.4 Provided that the Tender is substantially compliant and responsive, the Procuring entity shall correct arithmetic errors on the following basis: \n\n\t\t\t(a) if there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected, unless in the opinion of the Procuring entity there is an obvious misplacement of the decimal point in the unit price, in which case the total price as quoted shall govern and the unit price shall be corrected; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (b) if there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall prevail, and the total shall be corrected; and \n\n\t\t\t(c) if there is a discrepancy between words and figures, the amount in words shall prevail, unless the amount expressed in words is related to an arithmetic error, in which case the amount in figures shall prevail subject to (a) and (b) above. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 31.5 If the Tenderer that submitted the best evaluated Tender does not accept the correction of errors, its Tender shall be rejected, and its Tender Security may be forfeited, or Tender Securing Declaration executed. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 32. Preliminary Examination of Tenders – Eligibility and Administrative Compliance \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 32.1 The Procuring entity shall examine the legal documentation and other information submitted by Tenderers to verify the eligibility of Tenderers and Goods and related services in accordance with ITT Clauses 4 and 5. \n\n\t\t\t32.2 If after the examination of eligibility, the Procuring entity determines that the Tenderer, the Goods and/or the related Services are not eligible, it shall reject the Tender. \n\n\t\t\t32.3 The Procuring entity shall examine the Tenders to confirm that all documents and technical documentation requested in ITT Clause 11 have been provided, and to determine the completeness of each document submitted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 32.4 The Procuring entity shall confirm that the following documents and information have been provided in the Tender. If any of these documents or information is missing, the offer shall be rejected. \n\n\t\t\t(a) the Tender Submission Sheet, including: \n\n\t\t\t
(b) the Price Schedule; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (c) written confirmation of authorisation to commit the Tenderer, i.e. power of attorney; and \n\n\t\t\t(d) a Tender Security or Tender Securing Declaration, if applicable. \n\n\t\t\t32.5 Eligibility and administrative compliance shall be determined on a pass or fail basis and a tender which is not eligible or administratively compliant shall be rejected at the preliminary stage of evaluation. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 33. Detailed Commercial and Technical Evaluation \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 33.1 The Procuring entity shall examine the Tender to confirm that all terms and conditions specified in the GCC and the SCC have been accepted by the Tenderer without any material non-conformity or reservation. \n\n\t\t\t33.2 If, after the examination of the terms and conditions, the Procuring entity determines that the Tender is not substantially responsive in accordance with ITT Clause 30, it shall reject the Tender. \n\n\t\t\t33.3 The Procuring entity shall evaluate the technical aspects of the Tender submitted in accordance with ITT Clause 18, to confirm that all requirements specified in Section 6, Statement of Requirements of the Tendering Document have been met without any material non-conformity or reservation. \n\n\t\t\t33.4 If, after the technical evaluation, the Procuring entity determines that the Tender is not substantially compliant in accordance with ITT Clause 30, it shall reject the Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 34 Conversion to Single Currency \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t For evaluation and comparison purposes, the Procuring entity shall convert all Tender prices expressed in amounts in various currencies into a single currency. The exchange rate shall be the prevailing Central Bank of Eswatini exchange rate and shall not precede the tender submission deadline by less than twenty-one (21) days. Should this date be non-working day, the selling exchange rate on the date prior to this non-working day shall be used for currency conversion or as otherwise specified in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 35. Margin of Preference for international tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 35.1 Unless otherwise specified in the TDS, a margin of preference shall apply. Where a Margin of Preference applies, its application and detail shall be specified in Section 3, Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 35.2 For the purpose of granting a margin of domestic preference, Tenders will be classified in two groups, as follows: \n\n\t\t\t(a) Group A: Swati Company participating alone in the tender [In accordance with Regulation 12(2) of the Procurement Regulations, 2020] \n\n\t\t\t(b) Group B: Foreign Company sub-contracting or partnering with Swati company [In accordance with Regulation 12(5) of the Procurement Regulations, 2020] \n\n\t\t\t(c) Group C: Foreign company using locally manufactured goods or by Swati agents or nationals. \n\n\t\t\t[In accordance with Regulation 12(5) of the Procurement Regulations, 2020] \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 36. Financial evaluation of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 36.1 The Procuring entity shall financially evaluate each Tender that has been determined, up to this stage of the evaluation, to be substantially compliant and responsive. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 36.2 To financially evaluate a Tender, the Procuring entity shall only use the criteria and methodologies defined in this Clause and in Section 3, Evaluation Methodology and Criteria. No other criteria or methodology shall be permitted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 36.3 The Procuring entity’s financial evaluation of Tenders may require the consideration of factors other than costs, in addition to the Tender price quoted in accordance with ITT Clause 14. These factors may be related to the characteristics, performance, and terms and conditions of purchase of the Goods and Related Services. The factors selected, if any, shall be expressed in monetary terms to facilitate comparison of Tenders, unless otherwise specified in Section 3, Evaluation Methodology and Criteria. The factors to be used and the methodology of application shall be indicated of Section 3, Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 36.4 To financially compare Tenders, the Procuring entity shall: \n\n\t\t\t(a) determine the Tender price, taking into account the costs listed of Section 3, Evaluation Methodology and Criteria; \n\n\t\t\t(b) correct any arithmetic errors in accordance with ITT Sub-Clause 31.4; \n\n\t\t\t(c) apply any unconditional discounts offered in accordance with ITT Sub-Clause 12.1(d); \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (d) make adjustments for any nonmaterial nonconformities and omissions in accordance with ITT Sub-Clause 31.3; \n\n\t\t\t(e) apply any non-cost factors in accordance with ITT Sub-Clause 36.3; \n\n\t\t\t(f) convert all Tenders to a single currency in accordance with ITT Clause 34; \n\n\t\t\t(g) apply any margin of preference in accordance with ITT Clause 35; \n\n\t\t\t(h) determine the total evaluated price of each Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 37. Determination of Best Evaluated Tender(s) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t The Procuring entity shall compare all substantially compliant and responsive Tenders to determine the best evaluated Tender or Tenders, in accordance with Section 3, Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 38. Post-qualification of the Tenderer \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 38.1 The Procuring entity shall determine to its satisfaction whether the Tenderer that is selected as having submitted the best evaluated Tender is qualified to perform the Contract satisfactorily. Where appropriate, details of post-qualification shall be stated in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 38.2 The determination shall be based upon an examination of the documentary evidence of the Tenderer’s qualifications submitted by the Tenderer, pursuant to ITT Clause 19, to clarifications in accordance with ITT Clause 29 and the qualification criteria indicated in Section 3, Evaluation Methodology and Criteria. Factors not included in Section 3 shall not be used in the evaluation of the Tenderer’s qualification. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 38.3 An affirmative determination shall be a prerequisite for award of the Contract to the Tenderer. A negative determination shall result in disqualification of the Tender, in which event the Procuring entity shall proceed to the next best evaluated Tender to make a similar determination of that Tenderer’s capabilities to perform satisfactorily. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 38.4 If pre-qualification has been conducted, no post-qualification will be conducted but pre-qualification information shall be verified. \n\n\t\t\t39. Negotiations \n\n\t\t\tNegotiations are prohibited under this procedure. \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t F. Award of Contract \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 40. Award Procedure and Notice of Intention to award \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 40.1 The Procuring Entity shall issue a Notice of Intention to Award of Tender within 5 working days after the decision of the relevant approval’s authority to award a contract, issue the Notice to all Tenderers and to the Agency for publication on its website. \n\n\t\t\t40.2 No contract shall be signed within period of ten (10) working days after the date of display of the best evaluated Tenderer notice. \n\n\t\t\t40.3 The Procuring entity shall award the Contract to the Tenderer whose offer has been determined to be the best evaluated Tender, provided that the Tenderer is determined to be qualified to perform the Contract satisfactorily. \n\n\t\t\t41. Procuring entity’s Right to Accept or Reject Any or All Tenders \n\n\t\t\tThe Procuring entity reserves the right to accept or reject any Tender, and to annul the Tendering process and reject all Tenders at any time prior to contract signature and issue by the Procuring entity, without thereby incurring any liability to Tenderers, subject to adherence to Regulation 26 and 27 of the Public Procurement Regulations 2020. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 42. Procuring entity’s Right to Vary Quantities at Time of Award \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 42.1 At the time the Contract is awarded, the Procuring entity reserves the right to increase or decrease the quantity of Goods and Related Services originally specified in Section 6, Statement of Requirements, provided this does not exceed the percentages indicated in the TDS which shall not be more than 10 percent, and without any change in the unit prices or other terms and conditions of the Tender and the Tendering Document. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 43. Signing and Effectiveness of Contract \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 43.1 On expiry of the ten (10) working days period after the issuance of the letter of appointment/ letter of award the Procuring entity shall sign a contract with the successful Tenderer. \n\n\t\t\t43.2 Failure by the successful Tenderer to sign the contract shall constitute sufficient ground for annulment of the contract award. \n\n\t\t\t43.3 Effectiveness of the contract shall be subject to submission of a satisfactory Performance Security where applicable, and any other conditions specified in the Contract. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 44. Debriefing \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t The Tenderer shall be provided with information on the reasons for the failure of its Tender after the notice of Intention to Award has been issued. The Procuring Entity shall give the tenderer a written debrief. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 45. Performance Security \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 45.1 Within twenty-one (21) days of signing of the contract, the successful Tenderer shall where applicable, furnish to the Procuring entity a Performance Security in the amount stipulated in the SCC and in the form of on demand Bank Guarantee as stipulated in Section 9, denominated in the type and proportions of currencies of the Contract. The performance security shall be issued by a Bank located in Eswatini or a foreign Bank through correspondence with a Bank located in Eswatini. On demand insurance bonds with proof of re-insurance, in the format included in Section 9 (contract forms) can be accepted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 46. Advance Payment and Security \n\n\t\t\t46.1 If so, stated in the TDS, the Employer will provide an Advance Payment on the Contract Price, subject to a maximum amount, as stated in the TDS. This Payment shall be in the same currencies and proportions as the Contract Payment and shall be made in accordance with the GCC. \n\n\t\t\t46.2 Unless otherwise specified in the contract, any advance payment shall only be made against the provision by the contractor/supplier of an advance payment guarantee, covering the full amount of the advance payment. The advance payment guarantee shall be issued by a Bank located in Eswatini or a foreign Bank through correspondence with a Bank located in Eswatini. On demand insurance bonds with proof of re-insurance, in the format included in Section 9 (contract forms) can be accepted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 47. Procurement Related Complaints and Administrative Review \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 47.1 The procedures for making a Procurement-related Complaint are as specified in the- TDS \n\n\t\t\t48. Abnormal Low and Abnormally High Prices \n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
Section 2: Tender Data Sheet
\n\n| \n\t\t\t Instructions to Tenderers Reference \n\t\t\t | \n\t\t\t\n\t\t\t Data relevant to the ITT \n\t\t\t | \n\t\t
| \n\t\t\t A. General \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Procuring entity is: Eswatini Electricity Company (EEC) \n\t\t\t | \n\t\t
| \n\t\t\t ITT 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The subject of procurement is: Supply and Delivery of a 4*4 Extended Cab LDV \n\t\t\t | \n\t\t
| \n\t\t\t ITT 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Procurement Reference number of the Tendering Document is: RFT 003 of 2025/2026 \n\t\t\t | \n\t\t
| \n\t\t\t ITT 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The number and identification of lots comprising this Tendering Document is: \n\n\t\t\tThe minimum and maximum number of Lots a Tenderer may Tender for is: One (1). \n\t\t\t | \n\t\t
| \n\t\t\t ITT 5.5 \n\t\t\t | \n\t\t\t\n\t\t\t The Tenderer shall not be required to include with its Tender, documentation from the Manufacturer of the Goods, that it has been duly authorised to supply, in Eswatini, the Goods indicated in its Tender by submitting the Manufacturers Authorisation Form in Section 4 Tendering Forms. \n\t\t\t | \n\t\t
| \n\t\t\t B. Tendering Document \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 7 \n\t\t\t | \n\t\t\t\n\t\t\t For clarification purposes only, the Procuring entity’s address is: \n\n\t\t\tAttention: Procurement Manager \n\n\t\t\tPhysical Address: EEC HQ, Eluvatsini House, Mhlambanyatsi Road, Mbabane. \n\n\t\t\tPostal Address: P.O.Box 258 Mbabane, H100 \n\n\t\t\tElectronic mail address: bongani.chauke@eec.co.sz \n\t\t\t | \n\t\t
| \n\t\t\t ITT 7 \n\t\t\t | \n\t\t\t\n\t\t\t The Procuring entity will respond to any request for clarification provided that such request is received no later than seven (7) calender days before the closing date of the Tender. \n\t\t\t | \n\t\t
| \n\t\t\t C. Preparation of Tenders \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 10.2 \n\t\t\t | \n\t\t\t\n\t\t\t The language for the Tender is English \n\t\t\t | \n\t\t
| \n\t\t\t ITT 11 (h) \n\t\t\t | \n\t\t\t\n\t\t\t The Tenderer shall submit with its Tender the following additional documents: \n\n\t\t\t\n\n\t\t\t
\n\n\t\t\t NB: All the above documents must be submitted in the listed order \n\t\t\t | \n\t\t
| \n\t\t\t ITT 14.5 \n\t\t\t | \n\t\t\t\n\t\t\t The Incoterms edition is: 2020 \n\t\t\t | \n\t\t
| \n\t\t\t ITT 14.6(a)(i) \n\t\t\t | \n\t\t\t\n\t\t\t For Goods, the Tenderer shall quote prices using the following Incoterms: CIP-2020 \n\t\t\t | \n\t\t
| \n\t\t\t ITT 14.7 \n\t\t\t | \n\t\t\t\n\t\t\t The prices quoted by the Tenderer shall be: Lilangeni \n\t\t\t | \n\t\t
| \n\t\t\t ITT 15.1(a) \n\t\t\t | \n\t\t\t\n\t\t\t For Goods and Related Services originating in Eswatini the currency of the Tender shall be: Lilangeni \n\t\t\t | \n\t\t
| \n\t\t\t ITT 15.1(b) \n\t\t\t | \n\t\t\t\n\t\t\t For Goods and Related Services originating outside of Eswatini the currency of the Tender shall be: N/A \n\t\t\t | \n\t\t
| \n\t\t\t ITT 18.3 \n\t\t\t | \n\t\t\t\n\t\t\t Tenderers shall not provide a representative sample of the Goods as detailed in Section 6 Statement of Requirements. \n\n\t\t\tTenderers shall not provide a demonstration of the use of the Goods during the evaluation process. \n\t\t\t | \n\t\t
| \n\t\t\t ITT 20.1 \n\t\t\t | \n\t\t\t\n\t\t\t Tenders shall be valid for 90 days after closing date. \n\t\t\t | \n\t\t
| \n\t\t\t ITT 21.1 \n\t\t\t | \n\t\t\t\n\t\t\t A Tender Security shall be required. \n\t\t\t | \n\t\t
| \n\t\t\t ITT 22.1 \n\t\t\t | \n\t\t\t\n\t\t\t In addition to the original of the Tender document, two copies are required and one electronic copy in a memory stick. \n\t\t\t | \n\t\t
| \n\t\t\t D. Submission and Opening of Tenders \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 24.1 \n\t\t\t | \n\t\t\t\n\t\t\t For Tender submission purposes only, the Procuring entity’s address is: \n\n\t\t\tAttention: Tender Board \n\n\t\t\tPhysical Address: EEC Head Office, Eluvatsini House, Mhlambanyatsi Road, Mbabane \n\n\t\t\tFloor/Room number: Reception \n\n\t\t\tTown/City: Mbabane \n\n\t\t\tCountry: Eswatini \n\n\t\t\tThe deadline for Tender submission is: 26th September 2025 @ 1100hrs \n\n\t\t\tDate and Time (SAST): 1100hrs \n\t\t\t | \n\t\t
| \n\t\t\t ITT 27.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Tender opening shall take place at the same address above @ 1115hrs. \n\t\t\t | \n\t\t
| \n\t\t\t E. Evaluation of Tenders \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 34 \n\t\t\t | \n\t\t\t\n\t\t\t The currency that shall be used for financial evaluation purposes to convert all Tender prices expressed in various currencies into a single currency is: Lilangeni. \n\n\t\t\tThe source of exchange rate shall be: Central Bank of Eswatini. \n\n\t\t\tThe date for the exchange rate shall be: 26th September 2025. \n\t\t\t | \n\t\t
| \n\t\t\t ITT 35.1 \n\t\t\t | \n\t\t\t\n\t\t\t A margin of preference shall not apply. If a margin of preference applies, the application methodology shall be as stated in Section 3 Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t
| \n\t\t\t ITT 35.2 \n\t\t\t | \n\t\t\t\n\t\t\t (a) The margin of preference for firms in Group A shall be: N/A \n\n\t\t\t(b) The margin of preference for firms in Group B shall be: N/A \n\n\t\t\t(c) The margin of preference for firms in Group C shall be: N/A \n\t\t\t | \n\t\t
| \n\t\t\t F. Award of Contract \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 42.1 \n\t\t\t | \n\t\t\t\n\t\t\t The maximum percentage by which quantities may be increased is: N/A \n\n\t\t\tThe maximum percentage by which quantities may be decreased is: N/A \n\t\t\t | \n\t\t
| \n\t\t\t ITT 47.1 \n\t\t\t | \n\t\t\t\n\t\t\t The procedures for lodging a Procurement-related Complaint shall be regulated by section 46 through 49 of the public procurement Act accessible in the ESPPRA website https://esppra.co.sz \n\n\t\t\tIf a Tenderer wishes to lodge a Procurement-related Complaint, the Tenderer shall submit its complaint following these procedures, in writing to: \n\n\t\t\tTitle/position: Managing Director \n\n\t\t\tProcuring Entity: Eswatini Electricity Company (EEC) \n\n\t\t\tEmail address: ernest.mkhonta@eec.co.sz \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t \n\n\t\t\t Section 3: Evaluation Methodology and Criteria \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t A Evaluation Methodology \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 1. Evaluation Methodology Used \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t The evaluation methodology to be used for the evaluation of Tenders received shall be the Technical Compliance Selection methodology. \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 2. Summary of Methodology \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 2.1 The Technical Compliance Selection methodology recommends the lowest priced Tender, which is eligible, compliant, and substantially responsive to the technical and commercial requirements of the Tendering Document, provided that the Tenderer is determined to be qualified to perform the contract satisfactorily. \n\n\t\t\t2.2 The evaluation shall be conducted in three sequential stages – \n\n\t\t\t
2.3 Failure of a Tender at any stage of the evaluation shall prevent further consideration at the next stage of evaluation. Substantial responsiveness shall be considered a pass. \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t B Preliminary Examination Criteria \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 3. Eligibility Criteria \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 3.1 The eligibility requirements shall be determined for: - \n\n\t\t\t(a) Eligible Tenderers in accordance with ITT Clause 4 and Section 40 of the Public Procurement Act, 2011; and \n\n\t\t\t(b) Eligible Goods and Related Services in accordance with ITT Clause 5. \n\n\t\t\t\n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 3.2 The documentation required to provide evidence of eligibility shall be: - \n\n\t\t\t\n\n\t\t\t
\n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 3.3 A Power of Attorney which if signed in Eswatini shall be registered; or if signed outside Eswatini shall be notarized authorising signature of the Tender on behalf of the Tenderer. \n\n\t\t\t\n\n\t\t\t 3.4 For a Joint Venture, the documentation in Section 3.2 shall be required for each member of the Joint Venture and the following additional documentation shall be required: \n\n\t\t\t
(i) all partners shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms; \n\n\t\t\t(ii) one of the partners will be nominated as being in charge, and receive instructions for and on behalf of any and all partners of the joint venture; and \n\n\t\t\t(iii) the execution of the entire Contract, including payment, shall be done exclusively with the partner in charge. \n\n\t\t\t
\n\n\t\t\t 4. Administrative Compliance Criteria \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t The evaluation of Administrative Compliance shall be conducted in accordance with ITT Sub-Clauses 32.3 and 32.4. \n\n\t\t\t\n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t C Technical Evaluation Criteria \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 5. Commercial Criteria \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t The commercial responsiveness of Tenders shall be evaluated in accordance with ITT Clause 33. The criteria shall be: \n\n\t\t\t
\n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 6. Technical Criteria \n\n\t\t\t\n\n\t\t\t
\n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 6.1 Technical responsiveness shall be evaluated in accordance with ITT Clause 33.3. The criteria shall be: \n\n\t\t\t6.2 The Statement of Requirements details the minimum technical requirements. Responsiveness is determined by comparison of the specification offered to the specification required in Section 6 and the evaluation is conducted on a pass/fail basis. Substantial responsiveness shall be considered a pass. \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t D Financial evaluation Criteria \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 7. Costs to be included in Tender Price \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t The financial evaluation shall be conducted in accordance with ITT Clause 36. The costs to be included in the Tender price Tender are: \n\n\t\t\t(a) the unit and total delivered price based on the delivery terms requested and the quantity specified in Section 6; \n\n\t\t\t(b) taxes, duties and levies; \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 8. Determination of Best Evaluated Tender or Tenders \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 8.1 The Tender with the lowest evaluated price, from among those which are eligible, compliant and substantially responsive shall be the best evaluated Tender. If this Tendering Document includes more than one lot, the best evaluated Tender shall be determined separately for each lot. \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 8.2 Notwithstanding paragraph 10.1, if this Tendering Document allows Tenderers to quote different prices for single lots and for the award to a single Tenderer of multiple lots, the Procuring entity shall conduct a further financial evaluation to apply any conditional discounts. The Tender or Tenders offering the lowest priced combination of all the lots shall be the best evaluated Tender or Tenders. \n\n\t\t\t9. The financial evaluation of the bids will follow the following process: \n\n\t\t\t
Bidders must complete the price schedule, in Part 1 Section 4 below, for ease of price \n\n\t\t\tcomparison. \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
Section 4: Tendering Forms
\n\n\n\n
Table of Forms
\n\n\n\n
\n\n
Tender Submission Sheet.......................................................................................... 37
\n\nPrice Schedule for Goods and Related Services...................................................... 42
\n\nTender Security.......................................................................................................... 43
\n\nTender-Securing Declaration.................................................................................... 44
\n\nManufacturer’s Authorisation.................................................................................. 45
\n\n\n\n
\n\n
[This Tender Submission Sheet should be on the letterhead of the Tenderer and should be signed by a person with the proper authority to sign documents that are binding on the Tenderer]
\n\n| \n\t\t\t Tender Submission Sheet \n\t\t\t | \n\t\t
Date: [insert date (as day, month and year) of Tender submission]
\n\nProcurement Reference No: [insert Procurement Reference number]
\n\n\n\n
To: [insert complete name of Procuring entity]
\n\nWe, the undersigned, declare that:
\n\nUnconditional discounts. If our Tender is accepted, the following discounts shall apply. [Specify in detail each discount offered (e.g. amount/percentage) and the specific item of the Statement of Requirements to which it applies.]
\n\nMethodology of application of the unconditional discounts. The discounts shall be applied using the following method: [Specify precisely the method that shall be used to apply the discounts];
\n\nConditional discounts. If our Tenders for more than one lot are accepted, the following discounts shall apply. [Specify precisely each discount offered (e.g. amount/percentage) and the conditions of the discount.]
\n\nMethodology of application of the conditional discounts. The discounts shall be applied using the following method: [Specify in detail the method that shall be used to apply the discounts];
\n\n\n\n
| \n\t\t\t Name of Recipient \n\t\t\t | \n\t\t\t\n\t\t\t Address \n\t\t\t | \n\t\t\t\n\t\t\t Reason \n\t\t\t | \n\t\t\t\n\t\t\t Amount & Currency \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
\n\n
(o) We understand that you are not bound to accept the lowest Tender or any other Tender that you may receive.
\n\n\n\n
Signed: [signature of person whose name and capacity are shown below]
\n\nName: [insert complete name of person signing the Tender]
\n\nIn the capacity of [insert legal capacity of person signing the Tender]
\n\nDuly authorised to sign the Tender for and on behalf of: [insert complete name of Tenderer]
\n\n\n\n
Dated on ____________ day of __________________, _______ [insert date of signing]
\n\n\n\n
\n\n
Declaration of Eligibility
\n\n\n\n
[The Tenderer must provide a signed declaration on its company letterhead in the following format. If the tender is being presented by a joint venture or consortium all members must each sign their declaration.]
\n\n\n\n
[>>>Name of Tenderer, Address, and Date>>>]
\n\n\n\n
\n\n
Re Tender Reference ……………………………….
\n\n\n\n
In accordance with the eligibility requirements of the Invitation to Tender documents we hereby declare that: -
\n\n\n\n
\n\n
Name_______________________________(In the capacity of) ________________________
\n\n\n\n
Authorised Representative Signature_______________________Date ____
\n\n\n\n
\n\n
\n\n
\n\n
Code of Ethical Conduct in Business for Tenderers and Providers
\n\n\n\n
Tenderers and providers shall at all times-
\n\nTenderers and providers shall-
\n\nTenderers and providers shall not accept contracts which would constitute a conflict of interest with, any prior or current contract with any procuring entity. Tenderers and providers shall disclose to all concerned parties those conflicts of interest that cannot reasonably be avoided or escaped.
\n\n(1) Information given by Tenderers and providers in the course of procurement processes, or the performance of contracts shall be true, fair and not designed to mislead.
\n\n(2) Providers shall respect the confidentiality of information received in the course of performance of a contract and shall not use such information for personal gain.
\n\nTenderers and providers shall not offer gifts or hospitality directly or indirectly, to staff of a procuring entity that might be viewed by others as having an influence on a government procurement decision.
\n\n(1) Tenderers and providers shall not offer or give anything of value to influence the action of a public official in the procurement process or in contract execution.
\n\n(2) Tenderers and providers shall not ask a public official to do anything which is inconsistent with the Act, Regulations, Guidelines or the Code of Ethical Conduct in Business.
\n\nTenderers and providers shall not-
\n\n\n\n
\n\n
I ................................................ agree to comply with the above code of ethical conduct in business.
\n\n\n\n
--------------------------------------- -------------------------------------------
\n\nAUTHORISED SIGNATORY NAME OF TENDERER
\n[This Price Schedule should be signed by a person with the proper authority to sign documents for the Tenderer. It should be included by the Tenderer in its Tender. The Tenderer may reproduce this in landscape format but is responsible for its accurate reproduction].
| \n\t\t\t Price Schedule for Goods and Related Services \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Date: [insert date (as day, month and year) of Tender submission] \n\n\t\t\tProcurement Reference No: [insert Procurement Reference number] \n\t\t\t | \n\t\t
| \n\t\t\t Name of Tenderer: [Insert the name of the Tenderer] \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t
| \n\t\t\t Item No. \n\t\t\t | \n\t\t\t\n\t\t\t Goods or Related Services \n\t\t\t | \n\t\t\t\n\t\t\t Country of origin \n\t\t\t | \n\t\t\t\n\t\t\t Percent of Eswatini origin as a % of the ex-factory price [2] \n\t\t\t | \n\t\t\t\n\t\t\t Quantity (No. of units) \n\t\t\t | \n\t\t\t\n\t\t\t Unit prices [3] \n\t\t\t | \n\t\t\t\n\t\t\t Import Duties, Sales and other taxes per unit 2 \n\t\t\t | \n\t\t\t\n\t\t\t Total Price \n\t\t\t | \n\t\t|
| \n\t\t\t Ex-factory | \n\t\t\t\n\t\t\t Delivery and Incidental Costs \n\t\t\t | \n\t\t|||||||
| \n\t\t\t [insert number of items corresponding to Statement of Requirements] \n\t\t\t | \n\t\t\t\n\t\t\t [insert brief description name of Goods or Related Services] \n\t\t\t | \n\t\t\t\n\t\t\t [insert country of origin of the item] \n\t\t\t | \n\t\t\t\n\t\t\t [if the margin of preference applies, insert percentage of Eswatini origin for this item and include the name and address of the production facility separately below] \n\t\t\t | \n\t\t\t\n\t\t\t [insert number of units of this item to be purchased] \n\t\t\t | \n\t\t\t\n\t\t\t [insert the unit price of this item, in accordance with the Incoterms stated, but excluding all import duties and taxes, paid or payable in Eswatini] \n\t\t\t | \n\t\t\t\n\t\t\t [insert the unit price for delivery in accordance with the delivery terms (Incoterms)but excluding all import duties and taxes, paid or payable in Eswatini] \n\t\t\t | \n\t\t\t\n\t\t\t [insert all import duties, taxes paid or payable in Eswatini on this item] \n\t\t\t | \n\t\t\t\n\t\t\t [insert the total price for this item, which should equate to columns5x (6+7+8] \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
Signed: [signature of person whose name and capacity are shown below]
\n\nName: [insert complete name of person signing the Tender]
\n\nIn the capacity of [insert legal capacity of person signing the Tender]
\n\nDuly authorised to sign the Tender for and on behalf of: [insert complete name of Tenderer]
\n\n\n\n
Dated on ____________ day of __________________, _______ [insert date of signing]
\n\n\n\n
\n\n
[This Tender Security should be on the letterhead of the issuing Financial Institution and should be signed by a person with the proper authority to sign the Tender Security. It should be included by the Tenderer in its Tender, if so, indicated in the TDS].
\n\n| \n\t\t\t Tender Security \n\t\t\t | \n\t\t
Date: [insert date (as day, month and year) of Tender submission]
\n\nProcurement Reference No.: [insert Procurement Reference number]
\n\nValue: E10,000.00
\n\n\n\n
To: [insert complete name of Procuring entity]
\n\nWhereas [insert complete name of Tenderer] (hereinafter “the Tenderer”) has submitted its Tender dated [insert date (as day, month and year) of Tender submission] for Procurement Reference number [insert Procurement Reference number] for the supply of [insert brief description of the Goods and Related Services], hereinafter called “the Tender .”
\n\nKNOW ALL PEOPLE by these presents that WE [insert complete name of institution issuing the Tender Security], of [insert city of domicile and country of nationality] having our registered office at [insert full address of the issuing institution] (hereinafter “the Guarantor”), are bound unto [insert complete name of the Procuring entity] (hereinafter “the Procuring entity”) in the sum of [specify in words and figures the amount and currency of the Tender security, for which payment well and truly to be made to the aforementioned Procuring entity, the Guarantor binds itself, its successors or assignees by these presents. Sealed with the Common Seal of this Guarantor this [insert day in numbers] day of [insert month], [insert year].
\n\nTHE CONDITIONS of this obligation are the following:
\n\n2. If the Tenderer, having been notified of the acceptance of its Tender by the Procuring entity, during the period of Tender validity, fails or refuses to:
\n\n(a) sign the Contract in accordance with ITT Clause 42; or
\n\nWe undertake to pay the Procuring entity up to the above amount upon receipt of its first written demand, without the Procuring entity having to substantiate its demand, provided that in its demand the Procuring entity states that the amount claimed by it is due to it, owing to the occurrence of one or more of the above conditions, specifying the occurred conditions.
\n\n\n\n
This security shall remain in force up to and including [Insert date, month and year as per ITT Clause 21.3] and any demand in respect thereof should be received by the Guarantor no later than the above date.
\n\nSigned: [insert signature of person whose name and capacity are shown below]
\n\nName: [insert complete name of person signing the Security] In the capacity of [insert legal capacity of person signing the Security] duly authorised to sign the Security for and on behalf of: [insert complete name of the Financial Institution]
\n\nDated on ______ day of _____________, _______ [insert date of signing]
\n\n\n\n
[Use Tenderer’s Letterhead]
\n\n[Name of Tenderer]
\n\n[Physical Address of Tenderer]
\n\n\n\n
Tender-Securing Declaration
\n\n\n\n
Date: [insert date (as day, month and year)]
\n\nSubject of procurement and Reference No.: [insert Procurement Reference Number of Tendering process]
\n\n\n\n
To: [insert complete name of Procuring entity]
\n\n\n\n
I/We, the undersigned, declare that:
\n\n1. I/We understand that, according to your conditions, Tenders must be supported by a Tender- Securing Declaration.
\n\n2. I/We accept that we may be suspended by the Agency in terms of section 55 read with 56 of the Public Procurement Act, 2011 from being eligible for Tendering in any contract with the Government of The Kingdom of Eswatini, if we are in breach of our obligation(s) under the Tender conditions, because we:
\n\n(a) have withdrawn our Tender during the period of Tender validity specified by us in the Tender Submission Sheet or
\n\n(b) having been notified of the acceptance of our Tender by the Procuring entity during the period of Tender validity fail or refuse to (i) sign the contract, (ii) fail or refuse to furnish the Performance Security in accordance with ITT Clause 43; or (iii) fail or refuse to accept the correction of our Tender by the Procuring entity, pursuant to ITT Clause 31;
\n\n\n\n
3. I/We understand this Tender Securing Declaration shall cease to be valid if I/we are not the successful Tenderer, upon the earlier of (i) the expiry of the notice of best evaluated Tenderer or (ii) upon the expiration of the validity of my/our Tender on the [insert Tender validity date],
\n\nSigned: [insert signature of person whose name and capacity are shown] In the capacity of [insert legal capacity of person signing the Tender Securing Declaration]
\n\n\n\n
Name: [insert complete name of person signing the Tender Securing Declaration]
\n\n\n\n
Duly authorized to sign the Tender securing declaration for and on behalf of: [insert complete name of Tenderer]
\n\n\n\n
Dated on ____________ day of __________________, _______ [insert date of signing]
\n\nCorporate Seal (where appropriate)
\n\n*Please delete as appropriate
\n\n\n\n
[This authorization should be on the letterhead of the Manufacturer and should be signed by a person with the proper authority to sign such an authorization. It should be included by the Tenderer in its Tender, if so, indicated in the TDS].
\n\n| \n\t\t\t Manufacturer’s Authorisation \n\t\t\t | \n\t\t
Date: [insert date (as day, month and year) of Tender submission]
\n\nProcurement Reference No.: [insert Procurement Reference Number]
\n\nTo: [insert complete name of Procuring entity]
\n\n\n\n
WHEREAS [insert complete name of Manufacturer], who are official manufacturers of [insert type of Goods manufactured], having factories at [insert full address of Manufacturer], do hereby authorise [insert complete name of Tenderer] to submit a Tender in relation to the Tendering Document indicated above, the purpose of which is to provide the following Goods, manufactured by us [insert name or brief description of the Goods], and to subsequently negotiate and sign the Contract.
\n\nWe hereby extend our full guarantee and warranty in accordance with Clause 29 of the General Conditions of Contract, with respect to the Goods offered by the above firm in reply to the Invitation for Tenders.
\n\n\n\n
\n\n
Signed: [signature of person whose name and capacity are shown below]
\n\nName: [insert complete name of person signing the Manufacturer’s Authorisation]
\n\nIn the capacity of [insert legal capacity of person signing the Manufacturer’s Authorisation]
\n\n\n\n
Duly authorised to sign the Manufacturer’s Authorisation for and on behalf of: [insert complete name of Manufacturer]
\n\n\n\n
Dated on ____________ day of __________________, _______ [insert date of signing]
\n\n\n\n
\n\n
Section 5: Eligible Countries
\n\nOnly Swati companies are eligible for this tender.
\n\n\n\n
PART 2 - Statement of Requirements
\n\n\n\n
Section 6: Statement of Requirements
\n\n\n\n
Contents
\n\n\n\n
1. List of Goods and Related Services................................................................... 47
\n\n2. Delivery and Completion Schedule................................................................... 48
\n\n3. Specification and Compliance Sheet................................................................. 49
\n\n4. Drawings.............................................................................................................. 50
\n\n5. Inspections and Tests.......................................................................................... 51
\n\n\n\n
\n\n
\n\n
The scope of this tender covers the supply and delivery of a Manual transmission 4 *4 Extended Cab LDV.
\n\nSpecification:
\n\n\n\n
| \n\t\t\t Minimum specification for 4x4 Manual Transmission Extended Cab LDV \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Mandatory (M) or Desirable (D) \n\t\t\t | \n\t\t
| \n\t\t\t 1.General: Year of manufacture: 2025 or newer model \n\n\t\t\tBody colour: White, branded with EEC logo. \n\n\t\t\tFuel type: Diesel \n\n\t\t\tDriven wheels: Rear wheels, part time 4-wheel drive \n\n\t\t\tSeating capacity: 2 seating configurations, with adjustable seats. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 2. Engine: 4-cylinder turbo-charged engine, maximum power output not less than 90 Kw, maximum torque output not less than 300 Nm \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 3. Transmission: 5-speed or 6-speed Manual Transmission gearbox with floor shift, ability to engage 2H, 4H and 4L \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 4. Braking System: Anti-locking Braking (ABS) System, Front discs and brake pads, rear drums, and brake linings \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 5. Steering: Power assisted steering system, height adjustable steering \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 6. Safety: Dual front airbags (driver and passenger), Adjustable safety belts \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 7. Security: Central lock \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 8. Lights: Besides the usual normal vehicle light requisites, vehicles must be equipped with fog lights \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 9. Service Plan: Should be a minimum of 3 years or 90 000 km M Service Interval: minimum 10 000 km \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 10. Fuel Economy: most fuel-efficient vehicle. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 11. Tyres and Rims: not less than 245/70R16 steel rims \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 12. Health and safety: vehicles to be equipped with First Aid Kits and conveniently mounted 1kg DCP fire extinguishers \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 13. Extras: Vinyl flooring with floor mats, AM/FM radio, Air conditioner, Bull Bar, Double-tube steel rear step bumper, working lights / spotlights \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 14. Warranty: The warranty shall cover mechanical and electrical parts and labour of the vehicles. It should remain valid for at least 3 years or 100 000 km \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 15. Ground clearance: not less than 230mm \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 16. Fuel tank capacity: not less than 60 Litres \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
\n\n
PART 3 - Contract
\n\nSection 7: General Conditions of Contract for the Procurement of Goods
\n\n\n\n
Any resulting contract shall be subject to the Government of Eswatini General Conditions of Contract (GCC) for the Procurement of Goods (available on the website – Procuring Entity or ESPPRA) except where modified by the Special Conditions below.
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\n\n
\n\n
Section 8: Special Conditions of Contract
\n\n\n\n
The following Special Conditions of Contract (SCC) shall supplement the General Conditions of Contract (GCC). Whenever there is a conflict, the provisions herein shall prevail over those in the GCC.
\n\n\n\n
| \n\t\t\t GCC clause reference \n\t\t\t | \n\t\t\t\n\t\t\t Special Conditions \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t The Procurement Reference Number is: Supply and Delivery of a 4*4 Extended Cab LDV \n\t\t\t | \n\t\t
| \n\t\t\t GCC 1(g) \n\t\t\t | \n\t\t\t\n\t\t\t The Eligible Countries are those listed in Section 5 of the Tendering Document. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 1(o) \n\t\t\t | \n\t\t\t\n\t\t\t The Site for delivery of the Goods is: EEC Transport Department, Matsapha \n\t\t\t | \n\t\t
| \n\t\t\t GCC 2.1(f) \n\t\t\t | \n\t\t\t\n\t\t\t The other documents forming part of the Contract are: N/A \n\t\t\t | \n\t\t
| \n\t\t\t GCC 4.2 (b) \n\t\t\t | \n\t\t\t\n\t\t\t The version of Incoterms shall be: 2020 \n\t\t\t | \n\t\t
| \n\t\t\t GCC 5.1 \n\t\t\t | \n\t\t\t\n\t\t\t The language shall be: English \n\t\t\t | \n\t\t
| \n\t\t\t GCC 6 \n\t\t\t | \n\t\t\t\n\t\t\t The individuals or firms in a joint venture, consortium or association shall be jointly and severally liable. Joint Ventures are not allowed. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 8.1 \n\t\t\t | \n\t\t\t\n\t\t\t For notices, the Procuring entity’s address shall be: \n\n\t\t\tAttention: Procurement Manager \n\n\t\t\tPhysical Address: EEC HQ, Eluvatsini House, \n\n\t\t\tMhlambanyatsi Road, Mbabane. \n\n\t\t\tTown/City: Mbabane \n\n\t\t\tPostal Address: P.O.Box 258 Mbabane \n\n\t\t\tCountry: Eswatini \n\n\t\t\tTelephone: +268 2409 4165 \n\n\t\t\tElectronic mail address: bongani.chauke@eec.co.sz \n\n\t\t\t\n\n\t\t\t For notices, the Provider’s address shall be: \n\n\t\t\tAttention: ______________________ \n\n\t\t\tPhysical Address: ______________________ \n\n\t\t\t______________________ \n\n\t\t\tTown/City: ______________________ \n\n\t\t\tPostal Adress: ______________________ \n\n\t\t\tCountry: ______________________ \n\n\t\t\tTelephone: ______________________ \n\n\t\t\tElectronic mail address: ______________________ \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t GCC 9 \n\t\t\t | \n\t\t\t\n\t\t\t The Governing law shall be the law of The Kingdom of Eswatini \n\t\t\t | \n\t\t
| \n\t\t\t GCC 10.2 \n\t\t\t | \n\t\t\t\n\t\t\t The formal mechanism for the resolution of disputes shall be the Arbitration. Procuring entity shall discuss with the best evaluated tenderer on or before contracting on the appointment of an arbitrator for the contract. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 12 \n\t\t\t | \n\t\t\t\n\t\t\t Date of delivery shall be: ______________________ \n\n\t\t\tThe shipping and other documents to be furnished by the Provider are: \n\n\t\t\t______________________ \n\n\t\t\tThe point of delivery shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 15.2 \n\t\t\t | \n\t\t\t\n\t\t\t The price adjustment shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 16.1 \n\t\t\t | \n\t\t\t\n\t\t\t The structure of payments shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 16.3 \n\t\t\t | \n\t\t\t\n\t\t\t The payment period shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 16.4 \n\t\t\t | \n\t\t\t\n\t\t\t The currency(ies) for payments shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 17.1 \n\t\t\t | \n\t\t\t\n\t\t\t An advance payment guarantee shall/shall not be required. \n\n\t\t\tThe period of validity of the Advance Payment Guarantee shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 18.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Provider shall be responsible for all taxes, import duties and levies imposed on the Provider except for the following: \n\n\t\t\t______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 18.2 \n\t\t\t | \n\t\t\t\n\t\t\t The Procuring entity shall be responsible for all taxes, import duties and levies imposed by law in Eswatini on the Goods except for the following: \n\t\t\t | \n\t\t
| \n\t\t\t GCC 19.1 \n\t\t\t | \n\t\t\t\n\t\t\t A Performance Security ______________________be required. \n\n\t\t\tThe amount of the Performance Security shall be: __________________ \n\n\t\t\tThe currency shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 19.3 \n\t\t\t | \n\t\t\t\n\t\t\t The forms of acceptable Performance Securities are: \n\n\t\t\t______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 19.4 \n\t\t\t | \n\t\t\t\n\t\t\t Discharge of the Performance Security shall take place: \n\n\t\t\t______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 24.2 \n\t\t\t | \n\t\t\t\n\t\t\t The packing, marking and documentation within and outside the packages shall be: \n\n\t\t\t______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 25 \n\t\t\t | \n\t\t\t\n\t\t\t The insurance coverage shall/shall not be required: \n\n\t\t\tWhere insurance coverage is required, the Goods shall be insured 110% of the total contract value. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 26 \n\t\t\t | \n\t\t\t\n\t\t\t The INCOTERMS shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 28 \n\t\t\t | \n\t\t\t\n\t\t\t Liquidated Damages shall/shall not apply. \n\n\t\t\tThe liquidated damage shall be: ______________________% (per day/week) | \n\t\t
| \n\t\t\t GCC 29.3 \n\t\t\t | \n\t\t\t\n\t\t\t The period of validity of the Warranty shall be: ___________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 29.5 \n\t\t\t | \n\t\t\t\n\t\t\t The period within which the Provider shall repair or replace defective Goods shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 31(b) \n\t\t\t | \n\t\t\t\n\t\t\t The amount of aggregate liability shall be: ______________________ \n\t\t\t | \n\t\t
\n\n
Section 9: Contract Forms
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Table of Forms
\n\n\n\n
\n\n
Agreement................................................................................................................... 57
\n\nPerformance Security................................................................................................ 58
\n\nAdvance Payment Security....................................................................................... 59
\n\n\n\n
\n\n
Agreement
\n\nProcurement Reference No:
\n\nTHIS AGREEMENT entered into on the ________ day of _______________________, _____, between _________________________________of __________________________ (hereinafter “the Procuring entity”), of the one part, and _______________________ of ______________________________ (hereinafter “the Provider”), of the other part:
\n\nWHEREAS the Procuring entity invited Tenders for certain Goods and Related Services, viz., ________________________________________________________________ and has accepted a Tender by the Provider for the provision of those Goods and Related Services in the sum of _________________________________________ (hereinafter “the Contract Price”).
\n\nNOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
\n\n1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Contract referred to.
\n\n2. In consideration of the payments to be made by the Procuring entity to the Provider as indicated in this Agreement, the Provider hereby covenants with the Procuring entity to provide the Goods and Related Services and to remedy defects therein in conformity in all respects with the provisions of the Contract.
\n\n3. The Procuring entity hereby covenants to pay the Provider in consideration of the provision of the Goods and Related Services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.
\n\nIN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the law specified in the Special Conditions of Contract on the day, month and year indicated above.
\n\nSigned by ___________________________ (for the Procuring entity)
\n\nName:_____________________________ Position:__________________________
\n\n\n\n
In the presence of:
\n\nName: _______________________________ Position: ________________________
\n\n\n\n
Signed by _____________________________ (for the Provider)
\n\nName:_____________________________ Position:___________________________
\n\n\n\n
In the presence of:
\n\nName: _______________________________ Position: ________________________
\n\n\n\n
\n\n
[The Performance Security should be on the letterhead of the issuing Financial Institution and should be signed by a person with the proper authority to sign documents that are binding on the Financial Institution]
\n\n| \n\t\t\t Performance Security N/A \n\t\t\t | \n\t\t
\n\n
Date: [insert date (as day, month, and year) of Performance Security]
\n\nProcurement Reference No: [insert Procurement Reference Number]
\n\nTo: [insert complete name of Procuring entity]
\n\nWHEREAS [insert name complete of Provider] (hereinafter “the Provider”) has undertaken, pursuant to Contract No. [insert number] dated [insert day, month and year] to supply [brief description of the Goods and Related Services] (hereinafter “the Contract”).
\n\nAND WHEREAS it has been stipulated by you in the aforementioned Contract that the Provider shall furnish you with a security [insert type of security] issued by a reputable guarantor for the sum specified therein as security for compliance with the Provider’s performance obligations in accordance with the Contract.
\n\nAND WHEREAS the undersigned [insert complete name of Guarantor], legally domiciled in [insert complete address of Guarantor], (hereinafter the “Guarantor”), have agreed to give the Provider a security:
\n\nTHEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Provider, up to a total of [insert currency and amount of guarantee in words and figures] and we undertake to pay you, upon your first written demand declaring the Provider to be in default under the Contract, without cavil or argument, any sum or sums within the limits of [insert currency and amount of guarantee in words and figures] as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein.
\n\nThis security is valid until the [insert number] day of [insert month], [insert year].
\n\n\n\n
Name: [insert complete name of person signing the Performance Security]
\n\nIn the capacity of [insert legal capacity of person signing the Performance Security]
\n\n\n\n
Signed: [signature of person whose name and capacity are shown above]
\n\nDuly authorised to sign the Performance Security for and on behalf of: [insert complete name of Financial Institution]
\n\nDated on _______ day of __________________, _______ [insert date of signing]
\n\n\n\n
[The Advance Payment Security should be on the letterhead of the issuing Financial Institution and should be signed by a person with the proper authority to sign documents that are binding on the Financial Institution]
\n\n| \n\t\t\t \n\n\t\t\t Advance Payment Security \n\t\t\t | \n\t\t
Date: [insert date (as day, month, and year) of Payment Security]
\n\nProcurement Reference No.: [insert Procurement Reference Number]
\n\nTo: [insert complete name of Procuring entity]
\n\nIn accordance with the payment provision included in the Contract, in relation to advance payments, [insert complete name of Provider] (hereinafter called “the Provider”) shall deposit with the Procuring entity a security consisting of [indicate type of security], to guarantee its proper and faithful performance of the obligations imposed by said Clause of the Contract, in the amount of [insert currency and amount of guarantee in words and figures].
\n\nWe, the undersigned [insert complete name of Guarantor], legally domiciled in [insert full address of Guarantor] (hereinafter “the Guarantor”), as instructed by the Provider, agree unconditionally and irrevocably to guarantee as primary obligor and not as surety merely, the payment to the Procuring entity on its first demand without whatsoever right of objection on our part and without its first claim to the Provider, in the amount not exceeding [insert currency and amount of guarantee in words and figures].
\n\nThis security shall remain valid and in full effect from the date of the advance payment received by the Provider under the Contract until [insert day, month and year].
\n\nName: [insert complete name of person signing the Payment Security]
\n\nIn the capacity of [insert legal capacity of person signing the Payment Security]
\n\n\n\n
Signed: [signature of person whose name and capacity are shown above]
\n\nDuly authorised to sign the Payment Security for and on behalf of: [insert complete name of the Financial Institution]
\n\n\n\n
Dated on _______ day of __________________, _______ [insert date of signing]
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\n\n
[1] Refers to suspension by the Eswatini Public Procurement Regulatory Agency
\n\n[2] In accordance with margin of preference ITB Clause 35, if applicable
\n\n[3] In accordance with ITB Clauses 14 and 15
\n\n\n\n
The Kingdom of Eswatini
\n\n\n\n
ESWATINI ELECTRICITY COMPANY
\n\nINVITATION TO TENDER (ITT) DOCUMENT FOR:
\n\nRFT 003 of 2025/2026: Supply and Delivery of a 4*4 Extended Cab LDV
\n\nCLOSING DATE: 26 September 2025
\n\nTIME: 1100hrs
\n\n\n\n
\n\n
| \n\t\t\t CONFINDENTIALITY \n\t\t\t | \n\t\t
| \n\t\t\t No part of this document may be disclosed verbally or in writing, including by reproduction, to any third party without the prior written consent of the Eswatini Electricity Company. This document, its associated appendices and any attachments remain the property of Eswatini Electricity Company and shall be returned upon request. \n\t\t\t | \n\t\t
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| \n\t\t\t Procurement Method: [open tender or limited tender] \n\t\t\t | \n\t\t\t\n\t\t\t Open Tender \n\t\t\t | \n\t\t
| \n\t\t\t Subject of Procurement: \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Supply and Delivery of 4*4 Extended Cab LDV \n\t\t\t | \n\t\t
| \n\t\t\t Procurement Reference Number: \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t RFT 003 of 2025/2026 \n\t\t\t | \n\t\t
| \n\t\t\t Date of Issue: \n\t\t\t | \n\t\t\t\n\t\t\t 26th August 2025 \n\t\t\t | \n\t\t
| \n\t\t\t Submission Deadline: \n\t\t\t | \n\t\t\t\n\t\t\t 26th September 2025 \n\t\t\t | \n\t\t
| \n\t\t\t Participation: [International or National] \n\t\t\t | \n\t\t\t\n\t\t\t National \n\t\t\t | \n\t\t
\n\n
PREFACE
\n\n\n\n
This Tender Document for Procurement of Goods has been prepared by the Eswatini Public Procurement Regulatory Agency to be used for the procurement of Goods.
\n\n\n\n
The document is customized to be consistent with the Public Procurement Act No. 07 of 2011, the Public Procurement Regulations, 2020, other of the Laws of Eswatini, and international best practices”.
\n\n\n\n
\n\n
This Invitation to Tender (ITT) shall be used to procure Goods above E200, 000.
\n\n\n\n
The sale of this tender document to potential Tenderer(s) is discouraged.
\n\n\n\n
Those wishing to submit comments or questions on this Standard Tender Document or to obtain additional information are encouraged to contact:
\n\n\n\n
The Chief Executive Officer
\n\nEswatini Public Procurement Regulatory Agency
\n\nRHUS Office Park, P.O. Box 9665
\n\nKarl Grant Street, Mbabane
\n\nESWATINI
\n\nhttps://esppra.co.sz
\n\ninfo@esppra.co.sz
\n\n\n\n
Standard Tender Document
\n\n\n\n
Table of Contents
\n\nInvitation to Tenderers. 4
\n\nPART 1 – Tendering Procedures. 8
\n\nSection 1: Instructions to Tenderers. 10
\n\nSection 2: Tender Data Sheet 30
\n\nSection 3: Evaluation Methodology and Criteria. 33
\n\nSection 4: Tendering Forms. 37
\n\nSection 5: Eligible Countries. 47
\n\nPART 2 - Statement of Requirements. 48
\n\nSection 6: Statement of Requirements. 48
\n\nPART 3 - Contract 54
\n\nSection 7: General Conditions of Contract for the Procurement of Goods. 54
\n\nSection 8: Special Conditions of Contract 55
\n\nSection 9: Contract Forms. 57
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\n\n
Invitation to Tenderers
\n\n\n\n
TENDER NOTICE UNDER OPEN TENDERING
\n\n\n\n
Supply and Delivery of a 4*4 Extended Cab LDV – RFT 003 of 2025/26
\n\n\n\n
| \n\t\t\t Name \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Bank Name \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Account Number \n\t\t\t | \n\t\t\t\n\t\t\t Branch Code \n\t\t\t | \n\t\t\t\n\t\t\t Branch \n\t\t\t | \n\t\t
| \n\t\t\t Eswatini Electricity Company \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Standard bank \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 9110003236261 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 663164 \n\t\t\t | \n\t\t\t\n\t\t\t Swazi Plaza \n\t\t\t | \n\t\t
| \n\t\t\t Eswatini Electricity Company \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Nedbank \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 020000286843 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 360164 \n\t\t\t | \n\t\t\t\n\t\t\t Mbabane \n\t\t\t | \n\t\t
| \n\t\t\t Eswatini Electricity Company \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t First National Bank \n\t\t\t | \n\t\t\t\n\t\t\t 62154679735 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 280164 \n\t\t\t | \n\t\t\t\n\t\t\t Mbabane \n\t\t\t | \n\t\t
NB: All payments must be referenced with the Tender Number and Name
\n\nPayments can also be made in cash at any of the EEC REVENUE OFFICES located countrywide.
\n\n| \n\t\t\t (a) \n\t\t\t | \n\t\t\t\n\t\t\t Information about the tender shall be accessed from: \n\t\t\t | \n\t\t\t\n\t\t\t Bongani.chauke@eec.co.sz \n\t\t\t | \n\t\t
| \n\t\t\t (b) \n\t\t\t | \n\t\t\t\n\t\t\t Documents will be issued from: \n\t\t\t | \n\t\t\t\n\t\t\t www.esppra.co.sz and www.eec.co.sz \n\t\t\t | \n\t\t
| \n\t\t\t (c) \n\t\t\t | \n\t\t\t\n\t\t\t Tenders must be delivered to: \n\t\t\t | \n\t\t\t\n\t\t\t The tender box at the EEC Head Office Reception in Mbabane, Eluvatsini House, Mhlambanyatsi Road. Clearly marked: RFT 003 of 2025/2026 – Supply and Delivery of a 4*4 Extended Cab LDV \n\t\t\t | \n\t\t
| \n\t\t\t (d) \n\t\t\t | \n\t\t\t\n\t\t\t Address of Tender opening: \n\t\t\t | \n\t\t\t\n\t\t\t EEC Head Office Reception, Eluvatsini House, Mhlambanyatsi Road. Mbabane \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
| \n\t\t\t 8. The planned procurement schedule (subject to changes) is as follows: \n\n\t\t\t
\n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
\n\n
| \n\t\t\t PART 1 – Tendering Procedures \n\n\t\t\tSection 1: Instructions to Tenderers \n\t\t\t | \n\t\t
Table of Clauses
\n\nA. General 10
\n\n1. Scope of Tender 10
\n\n2. Source of Funds. 10
\n\n3. Corrupt Practices. 10
\n\n4. Eligible Tenderers. 11
\n\n5. Eligible Goods and Related Services. 13
\n\nB. Tendering Document 13
\n\n6. Contents of Tendering Document 13
\n\n7. Clarification of Tendering Document 14
\n\n8. Amendment of Tendering Document 14
\n\nC. Preparation of Tenders. 14
\n\n9. Cost of Tendering. 14
\n\n10. Language of Tender and Communications. 14
\n\n11. Documents Comprising the Tender 15
\n\n12. Tender Submission Sheet and Price Schedules. 15
\n\n13. Alternative Tenders. 16
\n\n14. Tender Prices and Discounts. 16
\n\n15. Currencies of Tender 17
\n\n16. Documents Establishing the Eligibility of the Tenderer 18
\n\n17. Documents Establishing the Eligibility of Goods. 18
\n\n18. Documents Establishing the Conformity of the Goods. 18
\n\n19. Documents Establishing the Qualifications of the Tenderer 18
\n\n20. Period of Validity of Tenders. 19
\n\n21. Tender Security or Tender Securing Declaration. 19
\n\n22. Format and Signing of Tender 20
\n\nD. Submission and Opening of Tenders. 20
\n\n23 Sealing and Marking of Tenders. 20
\n\n24 Deadline for Submission of Tenders. 20
\n\n25 Late Tenders. 21
\n\n26. Withdrawal and Replacement of Tenders. 21
\n\n27. Tender Opening. 21
\n\nE. Evaluation of Tenders. 22
\n\n28. Confidentiality. 22
\n\n29. Clarification of Tenders. 22
\n\n30. Compliance and Responsiveness of Tenders. 22
\n\n31. Nonconformities, Errors, and Omissions. 23
\n\n32. Preliminary Examination of Tenders – Eligibility and Administrative Compliance. 24
\n\n33. Detailed Commercial and Technical Evaluation. 24
\n\n34 Conversion to Single Currency. 25
\n\n35. Margin of Preference. 25
\n\n36. Financial evaluation of Tenders. 25
\n\n37. Determination of Best Evaluated Tender(s) 26
\n\n38. Post-qualification of the Tenderer 26
\n\n39. Negotiations. 26
\n\nF. Award of Contract 26
\n\n40. Award Procedure. 26
\n\n41. Procuring entity’s Right to Accept or Reject Any or All Tenders. 26
\n\n42. Procuring entity’s Right to Vary Quantities at Time of Award. 27
\n\n43. Signing and Effectiveness of Contract 27
\n\n44. Debriefing. 27
\n\n45. Performance Security. 27
\n\n47. Procurement Related Complaints and Administrative Review.. 27
\n\n48. Abnormal Low and Abnormally High Prices. 27
\n\n48.1 Abnormally Low Prices. 27
\n\n\n\n
\n\n
\n\n
| \n\t\t\t Section 1: Instructions to Tenderers \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t A. General \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 1. Scope of Tender \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 1.1 The Procuring Entity indicated in the Tender Data Sheet (TDS), invites Tenders for the provision of Goods and related Services incidental thereto as specified in Section 6, Statement of Requirements. The Instructions to Tenderers should be read in conjunction with the TDS. The subject and procurement reference number, and number of lots of this Tendering Document are provided in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 1.2 Throughout these Tendering Documents: \n\n\t\t\t(a) the term “in writing” means communicated in written form with proof of receipt; \n\n\t\t\t(b) if the context so requires, singular means plural and vice versa; and \n\n\t\t\t(c) “day” means calendar day unless specified as working day. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 1.3 Procurement will be undertaken in compliance with the Public Procurement Act and Regulations. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 2. Source of Funds \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 2.1 The Procuring Entity indicated in the TDS has an approved budget from Government funds towards the cost of the procurement named in the TDS. The Procuring Entity intends to use these funds to place a contract for which these Tendering Documents are issued. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 2.2 Payments will be made directly by the Procuring Entity and will be subject in all respects to the terms and conditions of the resulting contract placed by the Procuring Entity. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 3. Corrupt Practices \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 3.1 It is the policy of the Government of The Kingdom of Eswatini through ESPPRA, to require that Procuring Entities, as well as Tenderers and Providers observe the highest standards of ethics during procurement and the execution of contracts. In pursuit of this policy, the Government of The Kingdom of Eswatini; \n\n\t\t\t(a) defines, for the purposes of this provision, the terms set forth below as follows: \n\n\t\t\t(i) “corrupt practice” means the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value, to influence the action of a public official in the procurement process or in contract execution; and \n\n\t\t\t(ii) “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation; \n\n\t\t\t(iii) “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party; \n\n\t\t\t(iv) “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party; \n\n\t\t\t(b) will reject a recommendation for award if it determines that the Tenderer recommended for award has engaged in corrupt, fraudulent, collusive or coercive practices in competing for the Contract; \n\n\t\t\t(c) will suspend a Provider from engaging in any public procurement proceeding for a stated period of time, if it at any time determines that the Provider has engaged in corrupt, fraudulent, collusive or coercive practices in competing for, or in executing, a Government contract. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 3.2 Furthermore, Tenderers shall be aware of the provision stated in Sub-Clause 3.2 and Sub-Clause 36.1 (g) of the General Conditions of Contract. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 3.3 In pursuit of the policy defined in Sub-Clause 3.1, the Procuring entity may terminate a contract or be ordered by ESPPRA to cancel a contract if it at any time determines that corrupt, fraudulent, collusive or coercive practices were engaged in by representatives of the Procuring entity or of a Tenderer or Provider during the procurement or the execution of that contract. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 3.4 In pursuit of the policy defined in Sub-clause 3.1, the Government of The Kingdom of Eswatini requires representatives of both the Procuring Entities and of Tenderers and Providers to adhere to the relevant codes of ethical conduct. The Code of Ethical Conduct for Tenderers and Providers as provided in the Tendering forms shall be signed by the Tenderer and submitted together with the other Tendering forms. \n\n\t\t\t3.5 In pursuit of the policy defined in Sub-clause 3.1, the Government of The Kingdom of Eswatini may suspend a provider from engaging in any public procurement or disposal process for a period determined by the Agency, where the provider is suspended from the procurement processes of an international agency of which Eswatini is a member. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 3.6 Any communications between a Tenderer and the Procuring Entity related to matters of alleged fraud or corruption must be made in writing and addressed to the Controlling Officer of the Procuring Entity \n\n\t\t\t.. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4. Eligible Tenderers \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 4.1 A Tenderer, and all parties constituting the Tenderer, shall meet the following criteria to be eligible to participate in public procurement: \n\n\t\t\t(a) the Tenderer has the legal capacity to enter into a contract; \n\n\t\t\t(b) the Tenderer is not: \n\n\t\t\t(i) insolvent; \n\n\t\t\t(ii) in receivership; \n\n\t\t\t(iii) bankrupt; or \n\n\t\t\t(iv) being wound up \n\n\t\t\t(c) the Tenderer’s business activities have not been suspended; \n\n\t\t\t(d) the Tenderer is not the subject of legal proceedings for any of the circumstances in (b); and \n\n\t\t\t(e) the Tenderer has fulfilled his or her obligations to pay taxes and social security contributions. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.2 A Tenderer may be a natural person, private entity, government-owned entity, subject to ITT Sub-Clause 4.6, any combination of them with a formal intent to enter into an agreement or under an existing agreement in the form of a joint venture, consortium, or association. In the case of a joint venture, consortium, or association, all parties shall be jointly and severally liable. For Tenders submitted by an existing or intended JV, a Power of Attorney from each member of the JV nominating a Representative in the JV and a Power of Attorney from the JV nominating a representative who shall have the authority to conduct all business for and on behalf of any and all the parties of the JV during the Tendering process and, in the event the JV is awarded the Contract, during contract execution. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.3 A Tenderer, and all parties constituting the Tenderer including sub-contractors, shall have the nationality of an eligible country, in accordance with Section 5, Eligible Countries. A Tenderer shall be deemed to have the nationality of a country if the Tenderer is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country. This criterion shall also apply to the determination of the nationality of proposed subcontractors for any part of the Contract including related services. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.4 A Tenderer shall not have a conflict of interest. All Tenderers found to be in conflict of interest shall be disqualified. A Tenderer may be considered to have a conflict of interest with one or more parties in this Tendering process, if they: \n\n\t\t\t(a) have controlling shareholders in common; or \n\n\t\t\t(b) receive or have received any direct or indirect benefit from any of parties in the tendering process; or \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (c) have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on the Tender of another Tenderer, or influence the decisions of the Procuring entity regarding this Tendering process; or \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (d) submit more than one Tender in this Tendering process, except for alternative offers permitted under ITT Clause 13. However, this does not limit the participation of subcontractors in more than one Tender, or as Tenderers and subcontractors simultaneously: or \n\n\t\t\t(e) participated as a consultant in the preparation of the design or technical specifications of the Goods and related services that are the subject of the Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.5 A firm that is under a declaration of suspension by the Agency in accordance with ITT Clause 3.5, at the date of the deadline for Tender submission or thereafter before contract signature, shall be disqualified. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.6 Government-owned enterprises shall be eligible only if they can establish that they are legally and financially autonomous and operate under commercial law. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 4.7 Tenderers shall provide such evidence of their continued eligibility satisfactory to the Procuring Entity, as the Procuring Entity shall reasonably request. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 5. Eligible Goods and Related Services \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 5.1 All Goods and related Services to be supplied under the Contract shall have as their country of origin an eligible country in accordance with Section 5, Eligible Countries. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 5.2 For purposes of this Clause, the term “Goods” means goods, raw materials, products, livestock, assets, land, equipment or objects of any kind and description in solid, liquid or gaseous form, or in the form of electricity, or intellectual and proprietary rights as well as works or services incidental to the provision of such Goods where the value of such works or services does not exceed the value of the Goods. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 5.3 The term “country of origin” means the country where the Goods have been mined, grown, cultivated, produced, manufactured, or processed, or through manufacture, processing, or assembly, another commercially recognised article results that differs substantially in its basic characteristics from its imported components. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 5.4 The nationality of the Provider that produces, assembles, distributes, or sells the Goods shall not determine their origin. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 5.5 If so, required in the TDS, the Tenderer shall demonstrate that it has been duly authorised by the Manufacturer of the Goods to supply, in the Kingdom of Eswatini, the Goods indicated in its Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t B. Tendering Document \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 6. Contents of Tendering Document \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 6.1 The Tendering Document consists of Parts 1, 2, and 3, which include all the Sections indicated below, and should be read in conjunction with any addenda issued in accordance with ITT Clause 8. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t PART 1 Tendering Procedures \n\n\t\t\t
PART 2 Statement of Requirements \n\n\t\t\t
PART 3 Contract \n\n\t\t\t
| \n\t\t||||||||||||||
| \n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 7. Clarification of Tendering Document \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t A prospective Tenderer requiring any clarification of the Tendering Document shall contact the Procuring Entity in writing at the Procuring Entity’s address indicated in the TDS. The Procuring Entity will respond in writing to any request for clarification, provided that such request is received no later than the date indicated in the TDS. The Procuring Entity shall forward copies of its response to all Tenderers who have acquired the Tendering Document, including a description of the inquiry but without identifying its source. Should the Procuring Entity deem it necessary to amend the Tendering Document as a result of a clarification, it shall do so following the procedure under ITT Clause 8 and Sub-Clause 24.2. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 8. Amendment of Tendering Document \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 8.1 At any time prior to the deadline for submission of Tenders, the Procuring entity may amend the Tendering Document by issuing addenda. \n\n\t\t\t8.2 Any addendum issued shall be part of the Tendering Document and shall be communicated in writing to all who have obtained the Tendering Document directly from the Procuring entity. \n\n\t\t\t8.3 To give prospective Tenderers reasonable time in which to take an addendum into account in preparing their Tenders, the Procuring entity may, at its discretion, extend the deadline for the submission of Tenders, pursuant to ITT Sub-Clause 24.2. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t C. Preparation of Tenders \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 9. Cost of Tendering \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 9.1 The Tenderer shall bear all costs associated with the preparation and submission of its Tender, and the Procuring entity shall not be responsible or liable for those costs, regardless of the conduct or outcome of the Tendering process. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 10. Language of Tender and Communications \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 10.1 The medium of communication shall be in writing. \n\n\t\t\t10.2 The Tender, as well as all correspondence and documents relating to the Tender exchanged by the Tenderer and the Procuring Entity, shall be written in the language specified in the TDS. \n\n\t\t\t10.3 Supporting documents and printed literature that are part of the Tender may be in another language provided they are accompanied by an accurate translation of the relevant passages in the language specified in the TDS, in which case, for purposes of interpretation of the Tender, such translation shall govern. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 11. Documents Comprising the Tender \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t The Tender shall comprise the following: \n\n\t\t\t(a) the Tender Submission Sheet and the applicable Price Schedules, in accordance with ITT Clauses 12, 14, and 15; \n\n\t\t\t(b) a Tender Security or a Tender Securing Declaration, in accordance with ITT Clause 21; \n\n\t\t\t(c) written confirmation authorising the signatory of the Tender to commit the Tenderer, in accordance with ITT Clause 22; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (d) documentary evidence in accordance with ITT Clause 16 establishing the Tenderer’s eligibility to Tender; \n\n\t\t\t(e) documentary evidence in accordance with ITT Clause 17 establishing that the Goods and Related Services to be supplied by the Tenderer are of eligible origin; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (f) documentary evidence in accordance with ITT Clauses 18 and 30, that the Goods and Related Services conform to the Tendering Documents; \n\n\t\t\t(g) documentary evidence in accordance with ITT Clause 19 establishing the Tenderer’s qualifications to perform the contract if its Tender is accepted; \n\n\t\t\t(h) The Code of Ethical Conduct for Tenderers and Providers in accordance with ITT Clause 3.4; and \n\n\t\t\t(i) any other document(s) required in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 12. Tender Submission Sheet and Price Schedules \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 12.1 The Tenderer shall submit the Tender Submission Sheet using the form provided in Section 4, Tendering Forms. This form must be completed without any alterations to its format, and no substitutes shall be accepted. All blank spaces shall be filled in with the information requested, which includes: \n\n\t\t\t(a) the reference of the Tendering Document and the number of each addendum received; \n\n\t\t\t(b) a brief description of the Goods and Related Services offered; \n\n\t\t\t(c) the total Tender price; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (d) any discounts offered and the methodology for their application; \n\n\t\t\t(e) the period of validity of the Tender; \n\n\t\t\t(f) a commitment to submit any Performance Security required and the amount; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (g) a declaration of nationality of the Tenderer; \n\n\t\t\t(h) a commitment to adhere to the Code of Ethical Conduct for Tenderers and Providers; \n\n\t\t\t(i) a declaration that the Tenderer, including all parties comprising the Tenderer, is not participating, as a Tenderer, in more than one Tender in this Tendering process; except for alternative Tenders in accordance with ITT Clause 13; \n\n\t\t\t(j) confirmation that the Tenderer has not been suspended by the Agency; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (k) a declaration on gratuities and commissions; and \n\n\t\t\t(l) Power of attorney or Board resolution on authorised signatory \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 12.2 The Tenderer shall submit the Price Schedule for Goods and Related Services, using the format provided in Section 4, Tendering Forms. The Price Schedule shall include, as appropriate: \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (a) the item number; \n\n\t\t\t(b) a brief description of the Goods or Related Services to be supplied; \n\n\t\t\t(c) their country of origin and percentage of local produced content (where applicable); \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (d) the quantity; \n\n\t\t\t(e) the unit prices, with a separate unit price ex-factory and for delivery and incidental costs according to the delivery terms (Incoterms); \n\n\t\t\t(f) customs duties and all taxes paid or payable in Eswatini; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (g) the total price per item; \n\n\t\t\t(h) subtotals and totals per Price Schedule; and \n\n\t\t\t(i) Power of attorney or Board resolution on authorised signatory \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 13. Alternative Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 13.1 Alternative Tenders shall not be permitted. \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14. Tender Prices and Discounts \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 14.1 The prices and discounts quoted by the Tenderer in the Tender Submission Sheet and in the Price Schedules shall conform to the requirements specified below. \n\n\t\t\t14.2 All items in the Schedule of Supply must be listed and priced separately in the Price Schedules. If a Price Schedule shows items listed but not priced, their prices shall be assumed to be included in the prices of other items. Items not listed in the Price Schedule shall be assumed to be not included in the Tender, and provided that the Tender is substantially responsive, the corresponding adjustment shall be applied in accordance with ITT Sub-Clause 31.3. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14.3 The price to be quoted in the Tender Submission Sheet, in accordance with ITT Sub-Clause 12.1(c), shall be the total price of the Tender, excluding any discounts offered in the event that taxes are not exempt, the price must include any applicable taxes. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14.4 The Tenderer shall quote any unconditional and conditional discounts and the methodology for their application in the Tender Submission Sheet, in accordance with ITT Sub-Clause 12.1(d) and ITT Sub-Clause 14.8 respectively. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14.5 The terms EXW, CIP, and other similar terms shall be governed by the rules prescribed in the edition of Incoterms, published by The International Chamber of Commerce, as specified in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14.6 Prices quoted on the Price Schedule for Goods and Related Services, shall be disaggregated, when appropriate as indicated in this sub-clause. This disaggregation shall be solely for the purpose of facilitating the comparison of Tenders by the Procuring entity. This shall not in any way limit the Procuring Entity’s right to contract on any of the terms offered: \n\n\t\t\t(a) for Goods; \n\n\t\t\t
(b) for Related Services; \n\n\t\t\t
| \n\t\t||||||||||||||
| \n\t\t\t 14.7 Prices quoted by the Tenderer shall be fixed during the Tenderer’s performance of the Contract and not subject to variation on any account, unless otherwise specified in the TDS. A Tender submitted with an adjustable price quotation shall be treated as non-responsive and shall be rejected, pursuant to ITT Clause 30. However, if in accordance with the TDS, prices quoted by the Tenderer shall be subject to adjustment during the performance of the Contract, a Tender submitted with a fixed price quotation shall not be rejected, but the price adjustment shall be treated as zero. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 14.8 If so, indicated in ITT Sub-Clause 1.1, Tenders are being invited for individual contracts (lots) or for any combination of contracts (packages). Tenderers wishing to offer any price reduction for the award of more than one Contract shall specify in their Tender the price reductions applicable to each package, or alternatively, to individual Contracts within the package. Price reductions or discounts shall be submitted in accordance with ITT Sub-Clause 14.4, provided the Tenders for all lots are submitted and opened at the same time. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 15. Currencies of Tender \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 15.1 Tender prices shall be quoted in the following currencies: \n\n\t\t\t(a) for Goods and Related Services originating in Eswatini, the Tender prices shall be quoted in the currency of Eswatini (Lilangeni), unless otherwise specified in the TDS; and \n\n\t\t\t(b) for Goods and Related Services originating outside Eswatini, or for imported parts or components of Goods and Related Services originating outside Eswatini, the Tender prices shall be quoted in the currency of the expense or in the currency of the Tenderer’s country unless otherwise specified in the TDS. \n\n\t\t\t15.2 Alternatively, the Procuring entity may request that prices quoted be expressed in the currency specified in the TDS. If the Tenderer wishes to be paid in a currency or a combination of currencies different from the one in which it was requested to express its quotation, it shall as part of its offer: \n\n\t\t\t
\n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 16. Documents Establishing the Eligibility of the Tenderer \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t To establish their eligibility in accordance with ITT Clause 4, Tenderers shall complete the eligibility declarations in the Tender Submission Sheet, included in Section 4, Tendering Forms and submit the documents required in Section 3 Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 17. Documents Establishing the Eligibility of Goods \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 17.1 To establish the eligibility of the Goods and Related Services, in accordance with ITT Clause 5, Tenderers shall complete the country-of-origin declarations in the Price Schedule included in Section 4, Tendering Forms. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 18. Documents Establishing the Conformity of the Goods \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 18.1 To establish the conformity of the Goods and Related Services to the Tendering Documents, the Tenderer shall provide as part of its Tender the documentary evidence specified in Section 6, Statement of Requirements. \n\n\t\t\t18.2 The documentary evidence may be in the form of literature, drawings or data, and shall consist of a detailed description of the essential technical and performance characteristics of the Goods and Related Services, demonstrating substantial responsiveness of the Goods and Related Services to those requirements, and if applicable, a statement of deviations and exceptions to the provisions of the Statement of Requirements. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 18.3 If so, stated in the TDS Tenderers may be required to submit representative samples of the Goods being offered and/or be requested to demonstrate the operation of the Goods to the Procuring entity. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 18.4 Standards for workmanship, process, material, and equipment, as well as references to brand names or catalogue numbers specified by the Procuring entity in the Statement of Requirement, are intended to be descriptive only and not restrictive. The Tenderer may offer other standards of quality, brand names, and/or catalogue numbers, provided that it demonstrates, to the Procuring entity’s satisfaction, that the substitutions ensure substantial equivalence or are superior to those specified in the Statement of Requirement. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 19. Documents Establishing the Qualifications of the Tenderer \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t To establish its qualifications to perform the Contract, the Tenderer shall submit the evidence indicated for each qualification criteria specified in Section 3, Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 20. Period of Validity of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 20.1 Tenders shall remain valid until the date specified in the TDS. A Tender valid for a shorter period shall be rejected by the Procuring entity as non-compliant. \n\n\t\t\t20.2 The Procuring entity will make its best effort to complete the procurement process within this period \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 20.3 In exceptional circumstances, prior to the expiration of the Tender validity period, the Procuring entity may request Tenderers to extend the period of validity of their Tenders. The request and the responses shall be made in writing. If a Tender Security or a Tender Securing Declaration is requested in accordance with ITT Clause 21, it shall also be extended for a corresponding period. A Tenderer may refuse the request without forfeiting its Tender Security or being liable for suspension in case of a Tender Securing Declaration. A Tenderer granting the request shall not be required or permitted to modify its Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21. Tender Security or Tender Securing Declaration \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21.1 The Tenderer shall furnish as part of its Tender, a Tender Security or a Tender-Securing Declaration, if required, as specified in the TDS. \n\n\t\t\t\n\n\t\t\t 21.2 The Tender Security shall be in the amount specified in the TDS and denominated in the currency of Eswatini or a freely convertible currency, and shall: \n\n\t\t\ta) at the Tenderer’s option, be in the form of either a letter of credit, or a bank guarantee, or Bank draft or Cashier’s Check from a banking institution; \n\n\t\t\tb) be issued by a reputable financial institution selected by the Tenderer from an eligible country. If the institution issuing the security is located outside Eswatini, it shall have a correspondent financial institution located in Eswatini to make it enforceable; \n\n\t\t\tc) be substantially in accordance with the form of Tender Security included in Section 4, Tendering Forms; \n\n\t\t\td) be payable promptly upon written demand by the Procuring entity in case the conditions listed in ITT Clause 21.6 are invoked; \n\n\t\t\te) be submitted in its original form - copies will not be accepted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21.3 The Tender Security or Tender Securing Declaration shall be submitted using the appropriate form included in Section 4, Tendering Forms and shall remain valid until the date specified in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21.4 Any Tender not accompanied by a substantially responsive Tender Security or Tender Securing Declaration, if one is required in accordance with ITT Sub-Clause 21.1, shall be rejected by the Procuring entity as non-compliant. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21.5 The Tender Security or Tender Securing Declaration of all Tenderers shall be returned as promptly as possible once the successful Tenderer has signed the Contract and provided the required Performance Security where applicable or upon request by the unsuccessful Tenderer after publication of the notice of best evaluated Tenderer. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 21.6 If a Tenderer withdraws its Tender during the period of Tender validity specified by the Tenderer on the Tender Submission Sheet, except as provided in ITT Sub-Clause 20.2; or \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t If the successful Tenderer fails to: \n\n\t\t\t
Tender Security may be forfeited, or Tender Securing Declaration executed. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 22. Format and Signing of Tender \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 22.1 The Tenderer shall prepare one original of the documents comprising the Tender as described in ITT Clause 11 and clearly mark it “ORIGINAL.” In addition, the Tenderer shall submit copies of the Tender, in the number specified in the TDS and clearly mark each of them “COPY.” In the event of any discrepancy between the original and the copies, the original shall prevail. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 22.2 The original and all copies of the Tender shall be typed or written in indelible ink and shall be signed by a person duly authorised to sign on behalf of the Tenderer. This authorisation shall consist of a Power of Attorney which if signed in Eswatini shall be registered and if signed outside Eswatini, shall be notarized and shall be attached to the Tender. The name and position held by each person signing the authorisation must be typed or printed below the signature. All pages of the Tender, except for unamended printed literature, shall be signed or initialled by the person signing the Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 22.3 Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialled by the person signing the Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t D. Submission and Opening of Tenders \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 23. Sealing and Marking of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 23.1 The Tenderer shall enclose the original and each copy of the Tender, in separate sealed envelopes, duly marking the envelopes as “ORIGINAL” and “COPY.” These envelopes containing the original and the copies shall then be enclosed in one single plain envelope securely sealed in such a manner that opening and resealing cannot be achieved undetected. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 23.2 The inner and outer envelopes shall: \n\n\t\t\t(a) bear the name and address of the Tenderer; \n\n\t\t\t(b) be addressed to the Procuring entity in accordance with ITT Sub-Clause 24.1; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (c) bear the Procurement Reference number of this Tendering process; and \n\n\t\t\t(d) bear a warning not to open before the time and date for Tender opening, in accordance with ITT Sub-Clause 27.1. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 23.3 If all envelopes are not sealed and marked as required, the Procuring entity will assume no responsibility for the misplacement or premature opening of the Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 24. Deadline for Submission of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 24.1 Tenders must be received by the Procuring entity at the address and no later than the date and time indicated in the TDS. \n\n\t\t\t24.2 The Procuring entity may, at its discretion, extend the deadline for the submission of Tenders by amending the Tendering Documents in accordance with ITT Clause 8, in which case all rights and obligations of the Procuring entity and Tenderers previously subject to the deadline shall thereafter be subject to the deadline as extended. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t \n\n\t\t\t \n\n\t\t\t 25. Late Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t The Procuring entity shall not consider any Tender that arrives after the deadline for submission of Tenders, in accordance with ITT Clause 24. Any Tender received by the Procuring entity after the deadline for submission of Tenders shall be declared late, rejected, and returned unopened to the Tenderer. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 26. Withdrawal and Replacement of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 26.1 A Tenderer may withdraw or replace its Tender after it has been submitted at any time before the deadline for submission of Tenders by sending a written notice, duly signed by an authorised representative, which shall include a copy of the authorisation in accordance with ITT Sub-Clause 22.2. Any corresponding replacement of the Tender must accompany the respective written notice. All notices must be: \n\n\t\t\t(a) submitted in accordance with ITT Clauses 22 and 23 (except that withdrawals notices do not require copies), and in addition, the respective envelopes shall be clearly marked “Withdrawal,” or “REPLACEMENT,” and \n\n\t\t\t(b) received by the Procuring entity prior to the deadline prescribed for submission of Tenders, in accordance with ITT Clause 24. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 26.2 Tenders requested to be withdrawn in accordance with ITT Sub-Clause 26.1 shall be returned unopened to the Tenderer. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 26.3 No Tender may be withdrawn or replaced in the interval between the deadline for submission of Tenders and the expiration of the period of Tender validity specified by the Tenderer on the Tender Submission Sheet or any extension thereof. \n\n\t\t\t26.4 Tenders may only be modified by withdrawal of the original Tender and submission of a replacement Tender in accordance with ITT Sub-Clause 26.1. Modifications submitted in any other way shall not be taken into account in the evaluation of Tenders. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 27. Tender Opening \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 27.1 The Procuring entity shall conduct the Tender opening in the presence of Tenderers` designated representatives who choose to attend, at the address, date and time specified in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 27.2 First, envelopes marked “WITHDRAWAL” shall be opened and read out and the envelope with the corresponding Tender shall not be opened but returned to the Tenderer. No Tender withdrawal shall be permitted unless the corresponding withdrawal notice contains a valid authorisation to request the withdrawal and is read out at the Tender opening. \n\n\t\t\tAll other envelopes including those marked “REPLACEMENT” shall be opened and the relevant details read out. Replacement Tenders shall be recorded as such on the record of the Tender opening. \n\n\t\t\tOnly envelopes that are opened and read out at the Tender opening shall be considered further. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 27.3 All other envelopes shall be opened one at a time, reading out: the name of the Tenderer; the Tender price, per lot where applicable, including any discounts; the presence of a Tender Security or Tender Securing Declaration, if required; and any other details that the Procuring entity may consider appropriate. Only discounts and alternative offers read out at the Tender opening shall be considered for evaluation. No Tender shall be rejected at the Tender opening except for late Tenders, in accordance with ITT Sub-Clause 25.1. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 27.4 The Procuring entity shall prepare a record of the Tender opening that shall include, as a minimum: the name of the Tenderer and whether there is a withdrawal and/or replacement; the Tender price, per lot if applicable, including any discounts; and the presence or absence of a Tender Security Tender Securing Declaration, if one was required. The Tenderers’ representatives who are present shall be requested to sign the record. The omission of a Tenderer’s signature on the record shall not invalidate the contents and effect of the record. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t E. Evaluation of Tenders \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 28. Confidentiality \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 28.1 Information relating to the examination, evaluation, comparison, and post-qualification of Tenders, and recommendation of contract award, shall not be disclosed to Tenderers or any other persons not officially concerned with such process until information detailing the Best Evaluated Tenderer is communicated to all Tenderers. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 28.2 Any effort by a Tenderer to influence the Procuring entity in the examination, evaluation, comparison, and post-qualification of the Tenders or contract award decisions may result in the rejection of its Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 28.3 Notwithstanding ITT Sub-Clause 28.2, from the time of Tender opening to the time of Contract award, if any Tenderer wishes to contact the Procuring entity on any matter related to the Tendering process, it should do so in writing. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 29. Clarification of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t To assist in the examination, evaluation, comparison and post-qualification of the Tenders, the Procuring entity may, at its discretion, ask any Tenderer for a clarification of its Tender. Any clarification submitted by a Tenderer that is not in response to a request by the Procuring entity shall not be considered. The Procuring entity’s request for clarification and the response shall be in writing. All requests for clarification and responses shall be copied to all Tenderers for information purposes. No change in the prices or substance of the Tender shall be sought, offered, or permitted, except to confirm the correction of arithmetic errors discovered by the Procuring entity in the evaluation of the Tenders, in accordance with ITT Clause 31.4. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 30. Compliance and Responsiveness of Tenders \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 30.1 The Procuring entity’s determination of a Tender’s compliance and responsiveness is to be based on the contents of the Tender itself. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 30.2 A substantially compliant and responsive Tender is one that conforms to all the terms, conditions, and specifications of the Tendering Documents without material non-conformity, reservation, or omission. A material non-conformity is a deviation that- \n\n\t\t\t(a) affects in a substantial way, the scope or quality of the Goods or services or the performance of the works to be procured; \n\n\t\t\t(b) is inconsistent with the Tendering document and which may in a substantial way, limit the rights of the procuring entity or the obligations of the Tenderer under the contract; \n\n\t\t\t(c) if corrected would unfairly affect the competitive position of the other Tenderers whose Tenders are administratively compliant and responsive; or \n\n\t\t\t(d) impacts the key factors of a procurement including cost, risk, time and quality and causes - \n\n\t\t\t(i) unacceptable time schedules, where it is stated in the Tendering document that time is of the essence; \n\n\t\t\t(ii) unacceptable alternative technical details, such as design, materials, workmanship, specifications, standards or methodologies; or \n\n\t\t\t(iii) unacceptable counter-Tenders with respect to key contract terms and conditions, such as payment terms, price adjustment, liquidated damages, sub-contracting or warranty. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 30.3 If a Tender is not substantially compliant and responsive to the Tendering Document, it shall be rejected by the Procuring entity and may not subsequently be made compliant and responsive by the Tenderer by correction of the material non-conformity, reservation, or omission. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 31. Nonconformities, Errors, and Omissions \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 31.1 Provided that a Tender is substantially compliant and responsive, the Procuring entity may waive any non-conformity or omissions in the Tender that does not constitute a material non-conformity. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 31.2 Provided that a Tender is substantially compliant and responsive, the Procuring entity may request that the Tenderer submit the necessary information or documentation, within a reasonable period of time, to rectify nonmaterial nonconformities or omissions in the Tender related to documentation requirements. Such omission shall not be related to any aspect of the price of the Tender. Failure of the Tenderer to comply with the request may result in the rejection of its Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 31.3 Provided that a Tender is substantially compliant and responsive, the Procuring entity shall rectify nonmaterial nonconformities or omissions. To this effect, the Tender price shall be adjusted, for comparison purposes only, to reflect the price of the missing or non-conforming item or component. The cost of any missing items will be added to the Tender price using the highest price from other Tenders submitted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 31.4 Provided that the Tender is substantially compliant and responsive, the Procuring entity shall correct arithmetic errors on the following basis: \n\n\t\t\t(a) if there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected, unless in the opinion of the Procuring entity there is an obvious misplacement of the decimal point in the unit price, in which case the total price as quoted shall govern and the unit price shall be corrected; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (b) if there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall prevail, and the total shall be corrected; and \n\n\t\t\t(c) if there is a discrepancy between words and figures, the amount in words shall prevail, unless the amount expressed in words is related to an arithmetic error, in which case the amount in figures shall prevail subject to (a) and (b) above. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 31.5 If the Tenderer that submitted the best evaluated Tender does not accept the correction of errors, its Tender shall be rejected, and its Tender Security may be forfeited, or Tender Securing Declaration executed. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 32. Preliminary Examination of Tenders – Eligibility and Administrative Compliance \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 32.1 The Procuring entity shall examine the legal documentation and other information submitted by Tenderers to verify the eligibility of Tenderers and Goods and related services in accordance with ITT Clauses 4 and 5. \n\n\t\t\t32.2 If after the examination of eligibility, the Procuring entity determines that the Tenderer, the Goods and/or the related Services are not eligible, it shall reject the Tender. \n\n\t\t\t32.3 The Procuring entity shall examine the Tenders to confirm that all documents and technical documentation requested in ITT Clause 11 have been provided, and to determine the completeness of each document submitted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 32.4 The Procuring entity shall confirm that the following documents and information have been provided in the Tender. If any of these documents or information is missing, the offer shall be rejected. \n\n\t\t\t(a) the Tender Submission Sheet, including: \n\n\t\t\t
(b) the Price Schedule; \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (c) written confirmation of authorisation to commit the Tenderer, i.e. power of attorney; and \n\n\t\t\t(d) a Tender Security or Tender Securing Declaration, if applicable. \n\n\t\t\t32.5 Eligibility and administrative compliance shall be determined on a pass or fail basis and a tender which is not eligible or administratively compliant shall be rejected at the preliminary stage of evaluation. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 33. Detailed Commercial and Technical Evaluation \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 33.1 The Procuring entity shall examine the Tender to confirm that all terms and conditions specified in the GCC and the SCC have been accepted by the Tenderer without any material non-conformity or reservation. \n\n\t\t\t33.2 If, after the examination of the terms and conditions, the Procuring entity determines that the Tender is not substantially responsive in accordance with ITT Clause 30, it shall reject the Tender. \n\n\t\t\t33.3 The Procuring entity shall evaluate the technical aspects of the Tender submitted in accordance with ITT Clause 18, to confirm that all requirements specified in Section 6, Statement of Requirements of the Tendering Document have been met without any material non-conformity or reservation. \n\n\t\t\t33.4 If, after the technical evaluation, the Procuring entity determines that the Tender is not substantially compliant in accordance with ITT Clause 30, it shall reject the Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 34 Conversion to Single Currency \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t For evaluation and comparison purposes, the Procuring entity shall convert all Tender prices expressed in amounts in various currencies into a single currency. The exchange rate shall be the prevailing Central Bank of Eswatini exchange rate and shall not precede the tender submission deadline by less than twenty-one (21) days. Should this date be non-working day, the selling exchange rate on the date prior to this non-working day shall be used for currency conversion or as otherwise specified in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 35. Margin of Preference for international tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 35.1 Unless otherwise specified in the TDS, a margin of preference shall apply. Where a Margin of Preference applies, its application and detail shall be specified in Section 3, Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 35.2 For the purpose of granting a margin of domestic preference, Tenders will be classified in two groups, as follows: \n\n\t\t\t(a) Group A: Swati Company participating alone in the tender [In accordance with Regulation 12(2) of the Procurement Regulations, 2020] \n\n\t\t\t(b) Group B: Foreign Company sub-contracting or partnering with Swati company [In accordance with Regulation 12(5) of the Procurement Regulations, 2020] \n\n\t\t\t(c) Group C: Foreign company using locally manufactured goods or by Swati agents or nationals. \n\n\t\t\t[In accordance with Regulation 12(5) of the Procurement Regulations, 2020] \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 36. Financial evaluation of Tenders \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 36.1 The Procuring entity shall financially evaluate each Tender that has been determined, up to this stage of the evaluation, to be substantially compliant and responsive. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 36.2 To financially evaluate a Tender, the Procuring entity shall only use the criteria and methodologies defined in this Clause and in Section 3, Evaluation Methodology and Criteria. No other criteria or methodology shall be permitted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 36.3 The Procuring entity’s financial evaluation of Tenders may require the consideration of factors other than costs, in addition to the Tender price quoted in accordance with ITT Clause 14. These factors may be related to the characteristics, performance, and terms and conditions of purchase of the Goods and Related Services. The factors selected, if any, shall be expressed in monetary terms to facilitate comparison of Tenders, unless otherwise specified in Section 3, Evaluation Methodology and Criteria. The factors to be used and the methodology of application shall be indicated of Section 3, Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 36.4 To financially compare Tenders, the Procuring entity shall: \n\n\t\t\t(a) determine the Tender price, taking into account the costs listed of Section 3, Evaluation Methodology and Criteria; \n\n\t\t\t(b) correct any arithmetic errors in accordance with ITT Sub-Clause 31.4; \n\n\t\t\t(c) apply any unconditional discounts offered in accordance with ITT Sub-Clause 12.1(d); \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t (d) make adjustments for any nonmaterial nonconformities and omissions in accordance with ITT Sub-Clause 31.3; \n\n\t\t\t(e) apply any non-cost factors in accordance with ITT Sub-Clause 36.3; \n\n\t\t\t(f) convert all Tenders to a single currency in accordance with ITT Clause 34; \n\n\t\t\t(g) apply any margin of preference in accordance with ITT Clause 35; \n\n\t\t\t(h) determine the total evaluated price of each Tender. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 37. Determination of Best Evaluated Tender(s) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t The Procuring entity shall compare all substantially compliant and responsive Tenders to determine the best evaluated Tender or Tenders, in accordance with Section 3, Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 38. Post-qualification of the Tenderer \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 38.1 The Procuring entity shall determine to its satisfaction whether the Tenderer that is selected as having submitted the best evaluated Tender is qualified to perform the Contract satisfactorily. Where appropriate, details of post-qualification shall be stated in the TDS. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 38.2 The determination shall be based upon an examination of the documentary evidence of the Tenderer’s qualifications submitted by the Tenderer, pursuant to ITT Clause 19, to clarifications in accordance with ITT Clause 29 and the qualification criteria indicated in Section 3, Evaluation Methodology and Criteria. Factors not included in Section 3 shall not be used in the evaluation of the Tenderer’s qualification. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 38.3 An affirmative determination shall be a prerequisite for award of the Contract to the Tenderer. A negative determination shall result in disqualification of the Tender, in which event the Procuring entity shall proceed to the next best evaluated Tender to make a similar determination of that Tenderer’s capabilities to perform satisfactorily. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 38.4 If pre-qualification has been conducted, no post-qualification will be conducted but pre-qualification information shall be verified. \n\n\t\t\t39. Negotiations \n\n\t\t\tNegotiations are prohibited under this procedure. \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t F. Award of Contract \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 40. Award Procedure and Notice of Intention to award \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||
| \n\t\t\t 40.1 The Procuring Entity shall issue a Notice of Intention to Award of Tender within 5 working days after the decision of the relevant approval’s authority to award a contract, issue the Notice to all Tenderers and to the Agency for publication on its website. \n\n\t\t\t40.2 No contract shall be signed within period of ten (10) working days after the date of display of the best evaluated Tenderer notice. \n\n\t\t\t40.3 The Procuring entity shall award the Contract to the Tenderer whose offer has been determined to be the best evaluated Tender, provided that the Tenderer is determined to be qualified to perform the Contract satisfactorily. \n\n\t\t\t41. Procuring entity’s Right to Accept or Reject Any or All Tenders \n\n\t\t\tThe Procuring entity reserves the right to accept or reject any Tender, and to annul the Tendering process and reject all Tenders at any time prior to contract signature and issue by the Procuring entity, without thereby incurring any liability to Tenderers, subject to adherence to Regulation 26 and 27 of the Public Procurement Regulations 2020. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 42. Procuring entity’s Right to Vary Quantities at Time of Award \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 42.1 At the time the Contract is awarded, the Procuring entity reserves the right to increase or decrease the quantity of Goods and Related Services originally specified in Section 6, Statement of Requirements, provided this does not exceed the percentages indicated in the TDS which shall not be more than 10 percent, and without any change in the unit prices or other terms and conditions of the Tender and the Tendering Document. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 43. Signing and Effectiveness of Contract \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 43.1 On expiry of the ten (10) working days period after the issuance of the letter of appointment/ letter of award the Procuring entity shall sign a contract with the successful Tenderer. \n\n\t\t\t43.2 Failure by the successful Tenderer to sign the contract shall constitute sufficient ground for annulment of the contract award. \n\n\t\t\t43.3 Effectiveness of the contract shall be subject to submission of a satisfactory Performance Security where applicable, and any other conditions specified in the Contract. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 44. Debriefing \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t The Tenderer shall be provided with information on the reasons for the failure of its Tender after the notice of Intention to Award has been issued. The Procuring Entity shall give the tenderer a written debrief. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 45. Performance Security \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 45.1 Within twenty-one (21) days of signing of the contract, the successful Tenderer shall where applicable, furnish to the Procuring entity a Performance Security in the amount stipulated in the SCC and in the form of on demand Bank Guarantee as stipulated in Section 9, denominated in the type and proportions of currencies of the Contract. The performance security shall be issued by a Bank located in Eswatini or a foreign Bank through correspondence with a Bank located in Eswatini. On demand insurance bonds with proof of re-insurance, in the format included in Section 9 (contract forms) can be accepted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 46. Advance Payment and Security \n\n\t\t\t46.1 If so, stated in the TDS, the Employer will provide an Advance Payment on the Contract Price, subject to a maximum amount, as stated in the TDS. This Payment shall be in the same currencies and proportions as the Contract Payment and shall be made in accordance with the GCC. \n\n\t\t\t46.2 Unless otherwise specified in the contract, any advance payment shall only be made against the provision by the contractor/supplier of an advance payment guarantee, covering the full amount of the advance payment. The advance payment guarantee shall be issued by a Bank located in Eswatini or a foreign Bank through correspondence with a Bank located in Eswatini. On demand insurance bonds with proof of re-insurance, in the format included in Section 9 (contract forms) can be accepted. \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 47. Procurement Related Complaints and Administrative Review \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t 47.1 The procedures for making a Procurement-related Complaint are as specified in the- TDS \n\n\t\t\t48. Abnormal Low and Abnormally High Prices \n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
Section 2: Tender Data Sheet
\n\n| \n\t\t\t Instructions to Tenderers Reference \n\t\t\t | \n\t\t\t\n\t\t\t Data relevant to the ITT \n\t\t\t | \n\t\t
| \n\t\t\t A. General \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Procuring entity is: Eswatini Electricity Company (EEC) \n\t\t\t | \n\t\t
| \n\t\t\t ITT 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The subject of procurement is: Supply and Delivery of a 4*4 Extended Cab LDV \n\t\t\t | \n\t\t
| \n\t\t\t ITT 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Procurement Reference number of the Tendering Document is: RFT 003 of 2025/2026 \n\t\t\t | \n\t\t
| \n\t\t\t ITT 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The number and identification of lots comprising this Tendering Document is: \n\n\t\t\tThe minimum and maximum number of Lots a Tenderer may Tender for is: One (1). \n\t\t\t | \n\t\t
| \n\t\t\t ITT 5.5 \n\t\t\t | \n\t\t\t\n\t\t\t The Tenderer shall not be required to include with its Tender, documentation from the Manufacturer of the Goods, that it has been duly authorised to supply, in Eswatini, the Goods indicated in its Tender by submitting the Manufacturers Authorisation Form in Section 4 Tendering Forms. \n\t\t\t | \n\t\t
| \n\t\t\t B. Tendering Document \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 7 \n\t\t\t | \n\t\t\t\n\t\t\t For clarification purposes only, the Procuring entity’s address is: \n\n\t\t\tAttention: Procurement Manager \n\n\t\t\tPhysical Address: EEC HQ, Eluvatsini House, Mhlambanyatsi Road, Mbabane. \n\n\t\t\tPostal Address: P.O.Box 258 Mbabane, H100 \n\n\t\t\tElectronic mail address: bongani.chauke@eec.co.sz \n\t\t\t | \n\t\t
| \n\t\t\t ITT 7 \n\t\t\t | \n\t\t\t\n\t\t\t The Procuring entity will respond to any request for clarification provided that such request is received no later than seven (7) calender days before the closing date of the Tender. \n\t\t\t | \n\t\t
| \n\t\t\t C. Preparation of Tenders \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 10.2 \n\t\t\t | \n\t\t\t\n\t\t\t The language for the Tender is English \n\t\t\t | \n\t\t
| \n\t\t\t ITT 11 (h) \n\t\t\t | \n\t\t\t\n\t\t\t The Tenderer shall submit with its Tender the following additional documents: \n\n\t\t\t\n\n\t\t\t
\n\n\t\t\t NB: All the above documents must be submitted in the listed order \n\t\t\t | \n\t\t
| \n\t\t\t ITT 14.5 \n\t\t\t | \n\t\t\t\n\t\t\t The Incoterms edition is: 2020 \n\t\t\t | \n\t\t
| \n\t\t\t ITT 14.6(a)(i) \n\t\t\t | \n\t\t\t\n\t\t\t For Goods, the Tenderer shall quote prices using the following Incoterms: CIP-2020 \n\t\t\t | \n\t\t
| \n\t\t\t ITT 14.7 \n\t\t\t | \n\t\t\t\n\t\t\t The prices quoted by the Tenderer shall be: Lilangeni \n\t\t\t | \n\t\t
| \n\t\t\t ITT 15.1(a) \n\t\t\t | \n\t\t\t\n\t\t\t For Goods and Related Services originating in Eswatini the currency of the Tender shall be: Lilangeni \n\t\t\t | \n\t\t
| \n\t\t\t ITT 15.1(b) \n\t\t\t | \n\t\t\t\n\t\t\t For Goods and Related Services originating outside of Eswatini the currency of the Tender shall be: N/A \n\t\t\t | \n\t\t
| \n\t\t\t ITT 18.3 \n\t\t\t | \n\t\t\t\n\t\t\t Tenderers shall not provide a representative sample of the Goods as detailed in Section 6 Statement of Requirements. \n\n\t\t\tTenderers shall not provide a demonstration of the use of the Goods during the evaluation process. \n\t\t\t | \n\t\t
| \n\t\t\t ITT 20.1 \n\t\t\t | \n\t\t\t\n\t\t\t Tenders shall be valid for 90 days after closing date. \n\t\t\t | \n\t\t
| \n\t\t\t ITT 21.1 \n\t\t\t | \n\t\t\t\n\t\t\t A Tender Security shall be required. \n\t\t\t | \n\t\t
| \n\t\t\t ITT 22.1 \n\t\t\t | \n\t\t\t\n\t\t\t In addition to the original of the Tender document, two copies are required and one electronic copy in a memory stick. \n\t\t\t | \n\t\t
| \n\t\t\t D. Submission and Opening of Tenders \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 24.1 \n\t\t\t | \n\t\t\t\n\t\t\t For Tender submission purposes only, the Procuring entity’s address is: \n\n\t\t\tAttention: Tender Board \n\n\t\t\tPhysical Address: EEC Head Office, Eluvatsini House, Mhlambanyatsi Road, Mbabane \n\n\t\t\tFloor/Room number: Reception \n\n\t\t\tTown/City: Mbabane \n\n\t\t\tCountry: Eswatini \n\n\t\t\tThe deadline for Tender submission is: 26th September 2025 @ 1100hrs \n\n\t\t\tDate and Time (SAST): 1100hrs \n\t\t\t | \n\t\t
| \n\t\t\t ITT 27.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Tender opening shall take place at the same address above @ 1115hrs. \n\t\t\t | \n\t\t
| \n\t\t\t E. Evaluation of Tenders \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 34 \n\t\t\t | \n\t\t\t\n\t\t\t The currency that shall be used for financial evaluation purposes to convert all Tender prices expressed in various currencies into a single currency is: Lilangeni. \n\n\t\t\tThe source of exchange rate shall be: Central Bank of Eswatini. \n\n\t\t\tThe date for the exchange rate shall be: 26th September 2025. \n\t\t\t | \n\t\t
| \n\t\t\t ITT 35.1 \n\t\t\t | \n\t\t\t\n\t\t\t A margin of preference shall not apply. If a margin of preference applies, the application methodology shall be as stated in Section 3 Evaluation Methodology and Criteria. \n\t\t\t | \n\t\t
| \n\t\t\t ITT 35.2 \n\t\t\t | \n\t\t\t\n\t\t\t (a) The margin of preference for firms in Group A shall be: N/A \n\n\t\t\t(b) The margin of preference for firms in Group B shall be: N/A \n\n\t\t\t(c) The margin of preference for firms in Group C shall be: N/A \n\t\t\t | \n\t\t
| \n\t\t\t F. Award of Contract \n\t\t\t | \n\t\t|
| \n\t\t\t ITT 42.1 \n\t\t\t | \n\t\t\t\n\t\t\t The maximum percentage by which quantities may be increased is: N/A \n\n\t\t\tThe maximum percentage by which quantities may be decreased is: N/A \n\t\t\t | \n\t\t
| \n\t\t\t ITT 47.1 \n\t\t\t | \n\t\t\t\n\t\t\t The procedures for lodging a Procurement-related Complaint shall be regulated by section 46 through 49 of the public procurement Act accessible in the ESPPRA website https://esppra.co.sz \n\n\t\t\tIf a Tenderer wishes to lodge a Procurement-related Complaint, the Tenderer shall submit its complaint following these procedures, in writing to: \n\n\t\t\tTitle/position: Managing Director \n\n\t\t\tProcuring Entity: Eswatini Electricity Company (EEC) \n\n\t\t\tEmail address: ernest.mkhonta@eec.co.sz \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t \n\n\t\t\t Section 3: Evaluation Methodology and Criteria \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t A Evaluation Methodology \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 1. Evaluation Methodology Used \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t The evaluation methodology to be used for the evaluation of Tenders received shall be the Technical Compliance Selection methodology. \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 2. Summary of Methodology \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 2.1 The Technical Compliance Selection methodology recommends the lowest priced Tender, which is eligible, compliant, and substantially responsive to the technical and commercial requirements of the Tendering Document, provided that the Tenderer is determined to be qualified to perform the contract satisfactorily. \n\n\t\t\t2.2 The evaluation shall be conducted in three sequential stages – \n\n\t\t\t
2.3 Failure of a Tender at any stage of the evaluation shall prevent further consideration at the next stage of evaluation. Substantial responsiveness shall be considered a pass. \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t B Preliminary Examination Criteria \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 3. Eligibility Criteria \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 3.1 The eligibility requirements shall be determined for: - \n\n\t\t\t(a) Eligible Tenderers in accordance with ITT Clause 4 and Section 40 of the Public Procurement Act, 2011; and \n\n\t\t\t(b) Eligible Goods and Related Services in accordance with ITT Clause 5. \n\n\t\t\t\n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 3.2 The documentation required to provide evidence of eligibility shall be: - \n\n\t\t\t\n\n\t\t\t
\n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 3.3 A Power of Attorney which if signed in Eswatini shall be registered; or if signed outside Eswatini shall be notarized authorising signature of the Tender on behalf of the Tenderer. \n\n\t\t\t\n\n\t\t\t 3.4 For a Joint Venture, the documentation in Section 3.2 shall be required for each member of the Joint Venture and the following additional documentation shall be required: \n\n\t\t\t
(i) all partners shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms; \n\n\t\t\t(ii) one of the partners will be nominated as being in charge, and receive instructions for and on behalf of any and all partners of the joint venture; and \n\n\t\t\t(iii) the execution of the entire Contract, including payment, shall be done exclusively with the partner in charge. \n\n\t\t\t
\n\n\t\t\t 4. Administrative Compliance Criteria \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t The evaluation of Administrative Compliance shall be conducted in accordance with ITT Sub-Clauses 32.3 and 32.4. \n\n\t\t\t\n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t C Technical Evaluation Criteria \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 5. Commercial Criteria \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t The commercial responsiveness of Tenders shall be evaluated in accordance with ITT Clause 33. The criteria shall be: \n\n\t\t\t
\n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 6. Technical Criteria \n\n\t\t\t\n\n\t\t\t
\n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 6.1 Technical responsiveness shall be evaluated in accordance with ITT Clause 33.3. The criteria shall be: \n\n\t\t\t6.2 The Statement of Requirements details the minimum technical requirements. Responsiveness is determined by comparison of the specification offered to the specification required in Section 6 and the evaluation is conducted on a pass/fail basis. Substantial responsiveness shall be considered a pass. \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t D Financial evaluation Criteria \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 7. Costs to be included in Tender Price \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t The financial evaluation shall be conducted in accordance with ITT Clause 36. The costs to be included in the Tender price Tender are: \n\n\t\t\t(a) the unit and total delivered price based on the delivery terms requested and the quantity specified in Section 6; \n\n\t\t\t(b) taxes, duties and levies; \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 8. Determination of Best Evaluated Tender or Tenders \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 8.1 The Tender with the lowest evaluated price, from among those which are eligible, compliant and substantially responsive shall be the best evaluated Tender. If this Tendering Document includes more than one lot, the best evaluated Tender shall be determined separately for each lot. \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 8.2 Notwithstanding paragraph 10.1, if this Tendering Document allows Tenderers to quote different prices for single lots and for the award to a single Tenderer of multiple lots, the Procuring entity shall conduct a further financial evaluation to apply any conditional discounts. The Tender or Tenders offering the lowest priced combination of all the lots shall be the best evaluated Tender or Tenders. \n\n\t\t\t9. The financial evaluation of the bids will follow the following process: \n\n\t\t\t
Bidders must complete the price schedule, in Part 1 Section 4 below, for ease of price \n\n\t\t\tcomparison. \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
Section 4: Tendering Forms
\n\n\n\n
Table of Forms
\n\n\n\n
\n\n
Tender Submission Sheet.......................................................................................... 37
\n\nPrice Schedule for Goods and Related Services...................................................... 42
\n\nTender Security.......................................................................................................... 43
\n\nTender-Securing Declaration.................................................................................... 44
\n\nManufacturer’s Authorisation.................................................................................. 45
\n\n\n\n
\n\n
[This Tender Submission Sheet should be on the letterhead of the Tenderer and should be signed by a person with the proper authority to sign documents that are binding on the Tenderer]
\n\n| \n\t\t\t Tender Submission Sheet \n\t\t\t | \n\t\t
Date: [insert date (as day, month and year) of Tender submission]
\n\nProcurement Reference No: [insert Procurement Reference number]
\n\n\n\n
To: [insert complete name of Procuring entity]
\n\nWe, the undersigned, declare that:
\n\nUnconditional discounts. If our Tender is accepted, the following discounts shall apply. [Specify in detail each discount offered (e.g. amount/percentage) and the specific item of the Statement of Requirements to which it applies.]
\n\nMethodology of application of the unconditional discounts. The discounts shall be applied using the following method: [Specify precisely the method that shall be used to apply the discounts];
\n\nConditional discounts. If our Tenders for more than one lot are accepted, the following discounts shall apply. [Specify precisely each discount offered (e.g. amount/percentage) and the conditions of the discount.]
\n\nMethodology of application of the conditional discounts. The discounts shall be applied using the following method: [Specify in detail the method that shall be used to apply the discounts];
\n\n\n\n
| \n\t\t\t Name of Recipient \n\t\t\t | \n\t\t\t\n\t\t\t Address \n\t\t\t | \n\t\t\t\n\t\t\t Reason \n\t\t\t | \n\t\t\t\n\t\t\t Amount & Currency \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
\n\n
(o) We understand that you are not bound to accept the lowest Tender or any other Tender that you may receive.
\n\n\n\n
Signed: [signature of person whose name and capacity are shown below]
\n\nName: [insert complete name of person signing the Tender]
\n\nIn the capacity of [insert legal capacity of person signing the Tender]
\n\nDuly authorised to sign the Tender for and on behalf of: [insert complete name of Tenderer]
\n\n\n\n
Dated on ____________ day of __________________, _______ [insert date of signing]
\n\n\n\n
\n\n
Declaration of Eligibility
\n\n\n\n
[The Tenderer must provide a signed declaration on its company letterhead in the following format. If the tender is being presented by a joint venture or consortium all members must each sign their declaration.]
\n\n\n\n
[>>>Name of Tenderer, Address, and Date>>>]
\n\n\n\n
\n\n
Re Tender Reference ……………………………….
\n\n\n\n
In accordance with the eligibility requirements of the Invitation to Tender documents we hereby declare that: -
\n\n\n\n
\n\n
Name_______________________________(In the capacity of) ________________________
\n\n\n\n
Authorised Representative Signature_______________________Date ____
\n\n\n\n
\n\n
\n\n
\n\n
Code of Ethical Conduct in Business for Tenderers and Providers
\n\n\n\n
Tenderers and providers shall at all times-
\n\nTenderers and providers shall-
\n\nTenderers and providers shall not accept contracts which would constitute a conflict of interest with, any prior or current contract with any procuring entity. Tenderers and providers shall disclose to all concerned parties those conflicts of interest that cannot reasonably be avoided or escaped.
\n\n(1) Information given by Tenderers and providers in the course of procurement processes, or the performance of contracts shall be true, fair and not designed to mislead.
\n\n(2) Providers shall respect the confidentiality of information received in the course of performance of a contract and shall not use such information for personal gain.
\n\nTenderers and providers shall not offer gifts or hospitality directly or indirectly, to staff of a procuring entity that might be viewed by others as having an influence on a government procurement decision.
\n\n(1) Tenderers and providers shall not offer or give anything of value to influence the action of a public official in the procurement process or in contract execution.
\n\n(2) Tenderers and providers shall not ask a public official to do anything which is inconsistent with the Act, Regulations, Guidelines or the Code of Ethical Conduct in Business.
\n\nTenderers and providers shall not-
\n\n\n\n
\n\n
I ................................................ agree to comply with the above code of ethical conduct in business.
\n\n\n\n
--------------------------------------- -------------------------------------------
\n\nAUTHORISED SIGNATORY NAME OF TENDERER
\n[This Price Schedule should be signed by a person with the proper authority to sign documents for the Tenderer. It should be included by the Tenderer in its Tender. The Tenderer may reproduce this in landscape format but is responsible for its accurate reproduction].
| \n\t\t\t Price Schedule for Goods and Related Services \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Date: [insert date (as day, month and year) of Tender submission] \n\n\t\t\tProcurement Reference No: [insert Procurement Reference number] \n\t\t\t | \n\t\t
| \n\t\t\t Name of Tenderer: [Insert the name of the Tenderer] \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t
| \n\t\t\t Item No. \n\t\t\t | \n\t\t\t\n\t\t\t Goods or Related Services \n\t\t\t | \n\t\t\t\n\t\t\t Country of origin \n\t\t\t | \n\t\t\t\n\t\t\t Percent of Eswatini origin as a % of the ex-factory price [2] \n\t\t\t | \n\t\t\t\n\t\t\t Quantity (No. of units) \n\t\t\t | \n\t\t\t\n\t\t\t Unit prices [3] \n\t\t\t | \n\t\t\t\n\t\t\t Import Duties, Sales and other taxes per unit 2 \n\t\t\t | \n\t\t\t\n\t\t\t Total Price \n\t\t\t | \n\t\t|
| \n\t\t\t Ex-factory | \n\t\t\t\n\t\t\t Delivery and Incidental Costs \n\t\t\t | \n\t\t|||||||
| \n\t\t\t [insert number of items corresponding to Statement of Requirements] \n\t\t\t | \n\t\t\t\n\t\t\t [insert brief description name of Goods or Related Services] \n\t\t\t | \n\t\t\t\n\t\t\t [insert country of origin of the item] \n\t\t\t | \n\t\t\t\n\t\t\t [if the margin of preference applies, insert percentage of Eswatini origin for this item and include the name and address of the production facility separately below] \n\t\t\t | \n\t\t\t\n\t\t\t [insert number of units of this item to be purchased] \n\t\t\t | \n\t\t\t\n\t\t\t [insert the unit price of this item, in accordance with the Incoterms stated, but excluding all import duties and taxes, paid or payable in Eswatini] \n\t\t\t | \n\t\t\t\n\t\t\t [insert the unit price for delivery in accordance with the delivery terms (Incoterms)but excluding all import duties and taxes, paid or payable in Eswatini] \n\t\t\t | \n\t\t\t\n\t\t\t [insert all import duties, taxes paid or payable in Eswatini on this item] \n\t\t\t | \n\t\t\t\n\t\t\t [insert the total price for this item, which should equate to columns5x (6+7+8] \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
Signed: [signature of person whose name and capacity are shown below]
\n\nName: [insert complete name of person signing the Tender]
\n\nIn the capacity of [insert legal capacity of person signing the Tender]
\n\nDuly authorised to sign the Tender for and on behalf of: [insert complete name of Tenderer]
\n\n\n\n
Dated on ____________ day of __________________, _______ [insert date of signing]
\n\n\n\n
\n\n
[This Tender Security should be on the letterhead of the issuing Financial Institution and should be signed by a person with the proper authority to sign the Tender Security. It should be included by the Tenderer in its Tender, if so, indicated in the TDS].
\n\n| \n\t\t\t Tender Security \n\t\t\t | \n\t\t
Date: [insert date (as day, month and year) of Tender submission]
\n\nProcurement Reference No.: [insert Procurement Reference number]
\n\nValue: E10,000.00
\n\n\n\n
To: [insert complete name of Procuring entity]
\n\nWhereas [insert complete name of Tenderer] (hereinafter “the Tenderer”) has submitted its Tender dated [insert date (as day, month and year) of Tender submission] for Procurement Reference number [insert Procurement Reference number] for the supply of [insert brief description of the Goods and Related Services], hereinafter called “the Tender .”
\n\nKNOW ALL PEOPLE by these presents that WE [insert complete name of institution issuing the Tender Security], of [insert city of domicile and country of nationality] having our registered office at [insert full address of the issuing institution] (hereinafter “the Guarantor”), are bound unto [insert complete name of the Procuring entity] (hereinafter “the Procuring entity”) in the sum of [specify in words and figures the amount and currency of the Tender security, for which payment well and truly to be made to the aforementioned Procuring entity, the Guarantor binds itself, its successors or assignees by these presents. Sealed with the Common Seal of this Guarantor this [insert day in numbers] day of [insert month], [insert year].
\n\nTHE CONDITIONS of this obligation are the following:
\n\n2. If the Tenderer, having been notified of the acceptance of its Tender by the Procuring entity, during the period of Tender validity, fails or refuses to:
\n\n(a) sign the Contract in accordance with ITT Clause 42; or
\n\nWe undertake to pay the Procuring entity up to the above amount upon receipt of its first written demand, without the Procuring entity having to substantiate its demand, provided that in its demand the Procuring entity states that the amount claimed by it is due to it, owing to the occurrence of one or more of the above conditions, specifying the occurred conditions.
\n\n\n\n
This security shall remain in force up to and including [Insert date, month and year as per ITT Clause 21.3] and any demand in respect thereof should be received by the Guarantor no later than the above date.
\n\nSigned: [insert signature of person whose name and capacity are shown below]
\n\nName: [insert complete name of person signing the Security] In the capacity of [insert legal capacity of person signing the Security] duly authorised to sign the Security for and on behalf of: [insert complete name of the Financial Institution]
\n\nDated on ______ day of _____________, _______ [insert date of signing]
\n\n\n\n
[Use Tenderer’s Letterhead]
\n\n[Name of Tenderer]
\n\n[Physical Address of Tenderer]
\n\n\n\n
Tender-Securing Declaration
\n\n\n\n
Date: [insert date (as day, month and year)]
\n\nSubject of procurement and Reference No.: [insert Procurement Reference Number of Tendering process]
\n\n\n\n
To: [insert complete name of Procuring entity]
\n\n\n\n
I/We, the undersigned, declare that:
\n\n1. I/We understand that, according to your conditions, Tenders must be supported by a Tender- Securing Declaration.
\n\n2. I/We accept that we may be suspended by the Agency in terms of section 55 read with 56 of the Public Procurement Act, 2011 from being eligible for Tendering in any contract with the Government of The Kingdom of Eswatini, if we are in breach of our obligation(s) under the Tender conditions, because we:
\n\n(a) have withdrawn our Tender during the period of Tender validity specified by us in the Tender Submission Sheet or
\n\n(b) having been notified of the acceptance of our Tender by the Procuring entity during the period of Tender validity fail or refuse to (i) sign the contract, (ii) fail or refuse to furnish the Performance Security in accordance with ITT Clause 43; or (iii) fail or refuse to accept the correction of our Tender by the Procuring entity, pursuant to ITT Clause 31;
\n\n\n\n
3. I/We understand this Tender Securing Declaration shall cease to be valid if I/we are not the successful Tenderer, upon the earlier of (i) the expiry of the notice of best evaluated Tenderer or (ii) upon the expiration of the validity of my/our Tender on the [insert Tender validity date],
\n\nSigned: [insert signature of person whose name and capacity are shown] In the capacity of [insert legal capacity of person signing the Tender Securing Declaration]
\n\n\n\n
Name: [insert complete name of person signing the Tender Securing Declaration]
\n\n\n\n
Duly authorized to sign the Tender securing declaration for and on behalf of: [insert complete name of Tenderer]
\n\n\n\n
Dated on ____________ day of __________________, _______ [insert date of signing]
\n\nCorporate Seal (where appropriate)
\n\n*Please delete as appropriate
\n\n\n\n
[This authorization should be on the letterhead of the Manufacturer and should be signed by a person with the proper authority to sign such an authorization. It should be included by the Tenderer in its Tender, if so, indicated in the TDS].
\n\n| \n\t\t\t Manufacturer’s Authorisation \n\t\t\t | \n\t\t
Date: [insert date (as day, month and year) of Tender submission]
\n\nProcurement Reference No.: [insert Procurement Reference Number]
\n\nTo: [insert complete name of Procuring entity]
\n\n\n\n
WHEREAS [insert complete name of Manufacturer], who are official manufacturers of [insert type of Goods manufactured], having factories at [insert full address of Manufacturer], do hereby authorise [insert complete name of Tenderer] to submit a Tender in relation to the Tendering Document indicated above, the purpose of which is to provide the following Goods, manufactured by us [insert name or brief description of the Goods], and to subsequently negotiate and sign the Contract.
\n\nWe hereby extend our full guarantee and warranty in accordance with Clause 29 of the General Conditions of Contract, with respect to the Goods offered by the above firm in reply to the Invitation for Tenders.
\n\n\n\n
\n\n
Signed: [signature of person whose name and capacity are shown below]
\n\nName: [insert complete name of person signing the Manufacturer’s Authorisation]
\n\nIn the capacity of [insert legal capacity of person signing the Manufacturer’s Authorisation]
\n\n\n\n
Duly authorised to sign the Manufacturer’s Authorisation for and on behalf of: [insert complete name of Manufacturer]
\n\n\n\n
Dated on ____________ day of __________________, _______ [insert date of signing]
\n\n\n\n
\n\n
Section 5: Eligible Countries
\n\nOnly Swati companies are eligible for this tender.
\n\n\n\n
PART 2 - Statement of Requirements
\n\n\n\n
Section 6: Statement of Requirements
\n\n\n\n
Contents
\n\n\n\n
1. List of Goods and Related Services................................................................... 47
\n\n2. Delivery and Completion Schedule................................................................... 48
\n\n3. Specification and Compliance Sheet................................................................. 49
\n\n4. Drawings.............................................................................................................. 50
\n\n5. Inspections and Tests.......................................................................................... 51
\n\n\n\n
\n\n
\n\n
The scope of this tender covers the supply and delivery of a Manual transmission 4 *4 Extended Cab LDV.
\n\nSpecification:
\n\n\n\n
| \n\t\t\t Minimum specification for 4x4 Manual Transmission Extended Cab LDV \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Mandatory (M) or Desirable (D) \n\t\t\t | \n\t\t
| \n\t\t\t 1.General: Year of manufacture: 2025 or newer model \n\n\t\t\tBody colour: White, branded with EEC logo. \n\n\t\t\tFuel type: Diesel \n\n\t\t\tDriven wheels: Rear wheels, part time 4-wheel drive \n\n\t\t\tSeating capacity: 2 seating configurations, with adjustable seats. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 2. Engine: 4-cylinder turbo-charged engine, maximum power output not less than 90 Kw, maximum torque output not less than 300 Nm \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 3. Transmission: 5-speed or 6-speed Manual Transmission gearbox with floor shift, ability to engage 2H, 4H and 4L \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 4. Braking System: Anti-locking Braking (ABS) System, Front discs and brake pads, rear drums, and brake linings \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 5. Steering: Power assisted steering system, height adjustable steering \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 6. Safety: Dual front airbags (driver and passenger), Adjustable safety belts \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 7. Security: Central lock \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 8. Lights: Besides the usual normal vehicle light requisites, vehicles must be equipped with fog lights \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 9. Service Plan: Should be a minimum of 3 years or 90 000 km M Service Interval: minimum 10 000 km \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 10. Fuel Economy: most fuel-efficient vehicle. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 11. Tyres and Rims: not less than 245/70R16 steel rims \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 12. Health and safety: vehicles to be equipped with First Aid Kits and conveniently mounted 1kg DCP fire extinguishers \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 13. Extras: Vinyl flooring with floor mats, AM/FM radio, Air conditioner, Bull Bar, Double-tube steel rear step bumper, working lights / spotlights \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 14. Warranty: The warranty shall cover mechanical and electrical parts and labour of the vehicles. It should remain valid for at least 3 years or 100 000 km \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 15. Ground clearance: not less than 230mm \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
| \n\t\t\t 16. Fuel tank capacity: not less than 60 Litres \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t
\n\n
PART 3 - Contract
\n\nSection 7: General Conditions of Contract for the Procurement of Goods
\n\n\n\n
Any resulting contract shall be subject to the Government of Eswatini General Conditions of Contract (GCC) for the Procurement of Goods (available on the website – Procuring Entity or ESPPRA) except where modified by the Special Conditions below.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
Section 8: Special Conditions of Contract
\n\n\n\n
The following Special Conditions of Contract (SCC) shall supplement the General Conditions of Contract (GCC). Whenever there is a conflict, the provisions herein shall prevail over those in the GCC.
\n\n\n\n
| \n\t\t\t GCC clause reference \n\t\t\t | \n\t\t\t\n\t\t\t Special Conditions \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t The Procurement Reference Number is: Supply and Delivery of a 4*4 Extended Cab LDV \n\t\t\t | \n\t\t
| \n\t\t\t GCC 1(g) \n\t\t\t | \n\t\t\t\n\t\t\t The Eligible Countries are those listed in Section 5 of the Tendering Document. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 1(o) \n\t\t\t | \n\t\t\t\n\t\t\t The Site for delivery of the Goods is: EEC Transport Department, Matsapha \n\t\t\t | \n\t\t
| \n\t\t\t GCC 2.1(f) \n\t\t\t | \n\t\t\t\n\t\t\t The other documents forming part of the Contract are: N/A \n\t\t\t | \n\t\t
| \n\t\t\t GCC 4.2 (b) \n\t\t\t | \n\t\t\t\n\t\t\t The version of Incoterms shall be: 2020 \n\t\t\t | \n\t\t
| \n\t\t\t GCC 5.1 \n\t\t\t | \n\t\t\t\n\t\t\t The language shall be: English \n\t\t\t | \n\t\t
| \n\t\t\t GCC 6 \n\t\t\t | \n\t\t\t\n\t\t\t The individuals or firms in a joint venture, consortium or association shall be jointly and severally liable. Joint Ventures are not allowed. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 8.1 \n\t\t\t | \n\t\t\t\n\t\t\t For notices, the Procuring entity’s address shall be: \n\n\t\t\tAttention: Procurement Manager \n\n\t\t\tPhysical Address: EEC HQ, Eluvatsini House, \n\n\t\t\tMhlambanyatsi Road, Mbabane. \n\n\t\t\tTown/City: Mbabane \n\n\t\t\tPostal Address: P.O.Box 258 Mbabane \n\n\t\t\tCountry: Eswatini \n\n\t\t\tTelephone: +268 2409 4165 \n\n\t\t\tElectronic mail address: bongani.chauke@eec.co.sz \n\n\t\t\t\n\n\t\t\t For notices, the Provider’s address shall be: \n\n\t\t\tAttention: ______________________ \n\n\t\t\tPhysical Address: ______________________ \n\n\t\t\t______________________ \n\n\t\t\tTown/City: ______________________ \n\n\t\t\tPostal Adress: ______________________ \n\n\t\t\tCountry: ______________________ \n\n\t\t\tTelephone: ______________________ \n\n\t\t\tElectronic mail address: ______________________ \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t GCC 9 \n\t\t\t | \n\t\t\t\n\t\t\t The Governing law shall be the law of The Kingdom of Eswatini \n\t\t\t | \n\t\t
| \n\t\t\t GCC 10.2 \n\t\t\t | \n\t\t\t\n\t\t\t The formal mechanism for the resolution of disputes shall be the Arbitration. Procuring entity shall discuss with the best evaluated tenderer on or before contracting on the appointment of an arbitrator for the contract. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 12 \n\t\t\t | \n\t\t\t\n\t\t\t Date of delivery shall be: ______________________ \n\n\t\t\tThe shipping and other documents to be furnished by the Provider are: \n\n\t\t\t______________________ \n\n\t\t\tThe point of delivery shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 15.2 \n\t\t\t | \n\t\t\t\n\t\t\t The price adjustment shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 16.1 \n\t\t\t | \n\t\t\t\n\t\t\t The structure of payments shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 16.3 \n\t\t\t | \n\t\t\t\n\t\t\t The payment period shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 16.4 \n\t\t\t | \n\t\t\t\n\t\t\t The currency(ies) for payments shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 17.1 \n\t\t\t | \n\t\t\t\n\t\t\t An advance payment guarantee shall/shall not be required. \n\n\t\t\tThe period of validity of the Advance Payment Guarantee shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 18.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Provider shall be responsible for all taxes, import duties and levies imposed on the Provider except for the following: \n\n\t\t\t______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 18.2 \n\t\t\t | \n\t\t\t\n\t\t\t The Procuring entity shall be responsible for all taxes, import duties and levies imposed by law in Eswatini on the Goods except for the following: \n\t\t\t | \n\t\t
| \n\t\t\t GCC 19.1 \n\t\t\t | \n\t\t\t\n\t\t\t A Performance Security ______________________be required. \n\n\t\t\tThe amount of the Performance Security shall be: __________________ \n\n\t\t\tThe currency shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 19.3 \n\t\t\t | \n\t\t\t\n\t\t\t The forms of acceptable Performance Securities are: \n\n\t\t\t______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 19.4 \n\t\t\t | \n\t\t\t\n\t\t\t Discharge of the Performance Security shall take place: \n\n\t\t\t______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 24.2 \n\t\t\t | \n\t\t\t\n\t\t\t The packing, marking and documentation within and outside the packages shall be: \n\n\t\t\t______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 25 \n\t\t\t | \n\t\t\t\n\t\t\t The insurance coverage shall/shall not be required: \n\n\t\t\tWhere insurance coverage is required, the Goods shall be insured 110% of the total contract value. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 26 \n\t\t\t | \n\t\t\t\n\t\t\t The INCOTERMS shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 28 \n\t\t\t | \n\t\t\t\n\t\t\t Liquidated Damages shall/shall not apply. \n\n\t\t\tThe liquidated damage shall be: ______________________% (per day/week) | \n\t\t
| \n\t\t\t GCC 29.3 \n\t\t\t | \n\t\t\t\n\t\t\t The period of validity of the Warranty shall be: ___________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 29.5 \n\t\t\t | \n\t\t\t\n\t\t\t The period within which the Provider shall repair or replace defective Goods shall be: ______________________ \n\t\t\t | \n\t\t
| \n\t\t\t GCC 31(b) \n\t\t\t | \n\t\t\t\n\t\t\t The amount of aggregate liability shall be: ______________________ \n\t\t\t | \n\t\t
\n\n
Section 9: Contract Forms
\n\n\n\n
Table of Forms
\n\n\n\n
\n\n
Agreement................................................................................................................... 57
\n\nPerformance Security................................................................................................ 58
\n\nAdvance Payment Security....................................................................................... 59
\n\n\n\n
\n\n
Agreement
\n\nProcurement Reference No:
\n\nTHIS AGREEMENT entered into on the ________ day of _______________________, _____, between _________________________________of __________________________ (hereinafter “the Procuring entity”), of the one part, and _______________________ of ______________________________ (hereinafter “the Provider”), of the other part:
\n\nWHEREAS the Procuring entity invited Tenders for certain Goods and Related Services, viz., ________________________________________________________________ and has accepted a Tender by the Provider for the provision of those Goods and Related Services in the sum of _________________________________________ (hereinafter “the Contract Price”).
\n\nNOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
\n\n1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Contract referred to.
\n\n2. In consideration of the payments to be made by the Procuring entity to the Provider as indicated in this Agreement, the Provider hereby covenants with the Procuring entity to provide the Goods and Related Services and to remedy defects therein in conformity in all respects with the provisions of the Contract.
\n\n3. The Procuring entity hereby covenants to pay the Provider in consideration of the provision of the Goods and Related Services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.
\n\nIN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the law specified in the Special Conditions of Contract on the day, month and year indicated above.
\n\nSigned by ___________________________ (for the Procuring entity)
\n\nName:_____________________________ Position:__________________________
\n\n\n\n
In the presence of:
\n\nName: _______________________________ Position: ________________________
\n\n\n\n
Signed by _____________________________ (for the Provider)
\n\nName:_____________________________ Position:___________________________
\n\n\n\n
In the presence of:
\n\nName: _______________________________ Position: ________________________
\n\n\n\n
\n\n
[The Performance Security should be on the letterhead of the issuing Financial Institution and should be signed by a person with the proper authority to sign documents that are binding on the Financial Institution]
\n\n| \n\t\t\t Performance Security N/A \n\t\t\t | \n\t\t
\n\n
Date: [insert date (as day, month, and year) of Performance Security]
\n\nProcurement Reference No: [insert Procurement Reference Number]
\n\nTo: [insert complete name of Procuring entity]
\n\nWHEREAS [insert name complete of Provider] (hereinafter “the Provider”) has undertaken, pursuant to Contract No. [insert number] dated [insert day, month and year] to supply [brief description of the Goods and Related Services] (hereinafter “the Contract”).
\n\nAND WHEREAS it has been stipulated by you in the aforementioned Contract that the Provider shall furnish you with a security [insert type of security] issued by a reputable guarantor for the sum specified therein as security for compliance with the Provider’s performance obligations in accordance with the Contract.
\n\nAND WHEREAS the undersigned [insert complete name of Guarantor], legally domiciled in [insert complete address of Guarantor], (hereinafter the “Guarantor”), have agreed to give the Provider a security:
\n\nTHEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Provider, up to a total of [insert currency and amount of guarantee in words and figures] and we undertake to pay you, upon your first written demand declaring the Provider to be in default under the Contract, without cavil or argument, any sum or sums within the limits of [insert currency and amount of guarantee in words and figures] as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein.
\n\nThis security is valid until the [insert number] day of [insert month], [insert year].
\n\n\n\n
Name: [insert complete name of person signing the Performance Security]
\n\nIn the capacity of [insert legal capacity of person signing the Performance Security]
\n\n\n\n
Signed: [signature of person whose name and capacity are shown above]
\n\nDuly authorised to sign the Performance Security for and on behalf of: [insert complete name of Financial Institution]
\n\nDated on _______ day of __________________, _______ [insert date of signing]
\n\n\n\n
[The Advance Payment Security should be on the letterhead of the issuing Financial Institution and should be signed by a person with the proper authority to sign documents that are binding on the Financial Institution]
\n\n| \n\t\t\t \n\n\t\t\t Advance Payment Security \n\t\t\t | \n\t\t
Date: [insert date (as day, month, and year) of Payment Security]
\n\nProcurement Reference No.: [insert Procurement Reference Number]
\n\nTo: [insert complete name of Procuring entity]
\n\nIn accordance with the payment provision included in the Contract, in relation to advance payments, [insert complete name of Provider] (hereinafter called “the Provider”) shall deposit with the Procuring entity a security consisting of [indicate type of security], to guarantee its proper and faithful performance of the obligations imposed by said Clause of the Contract, in the amount of [insert currency and amount of guarantee in words and figures].
\n\nWe, the undersigned [insert complete name of Guarantor], legally domiciled in [insert full address of Guarantor] (hereinafter “the Guarantor”), as instructed by the Provider, agree unconditionally and irrevocably to guarantee as primary obligor and not as surety merely, the payment to the Procuring entity on its first demand without whatsoever right of objection on our part and without its first claim to the Provider, in the amount not exceeding [insert currency and amount of guarantee in words and figures].
\n\nThis security shall remain valid and in full effect from the date of the advance payment received by the Provider under the Contract until [insert day, month and year].
\n\nName: [insert complete name of person signing the Payment Security]
\n\nIn the capacity of [insert legal capacity of person signing the Payment Security]
\n\n\n\n
Signed: [signature of person whose name and capacity are shown above]
\n\nDuly authorised to sign the Payment Security for and on behalf of: [insert complete name of the Financial Institution]
\n\n\n\n
Dated on _______ day of __________________, _______ [insert date of signing]
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
[1] Refers to suspension by the Eswatini Public Procurement Regulatory Agency
\n\n[2] In accordance with margin of preference ITB Clause 35, if applicable
\n\n[3] In accordance with ITB Clauses 14 and 15
\n\n"},{"id":"OP00309896","notice_type":"Invitation for Prequalification","noticedate":"10-Sep-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-10-11T00:00:00Z","submission_deadline_time":"13:30","project_ctry_name":"Philippines","project_id":"P174137","project_name":"Philippine Fisheries and Coastal Resiliency Project","bid_reference_no":"PH-BFAR CO - DA-435036-GO-RFB","bid_description":"Procurement of Vehicles:\n1) Marine and Coastal Zoning Management - Vehicle support to implementation, LGU and stakeholder coordination \n2) Monitoring Control and Surveillance - Vehicle support to MCS implementation","procurement_group":"GO","procurement_method_code":"RFB","procurement_method_name":"Request for Bids","contact_address":"Fisheries Complex, BPI Compound, Brgy. Basra, Quezon City","contact_ctry_name":"Philippines","contact_email":"fishcore.sbac@bfar.da.gov.ph","contact_name":"Gelli Naig","contact_organization":"Bureau of Fisheries and Aquatic Resources Central Office - Dept of Agriculture","contact_phone_no":"02-8740-9880","submission_date":"2024-09-10T00:00:00Z","notice_text":"
| \n\t\t |
Philippine Bidding Documents
\n\n(As Harmonized with Development Partners)
\n\n\n\n
PROCUREMENT OF VEHICLES FOR FISHCORE PROJECT
\n\n\n\n
Supply and Delivery of
\n\nLot 1 - Twenty-four (24) units of Brand New, 4 x 4 Pick-Up;
\n\nLot 2 - Seven (7) units of Brand New, 4 x 2 Hybrid SUV; and
\n\nLot 3 - Seventeen (17) units of Brand New, Passenger Van
\n\n
\n
Fifth Edition
\n\n\n\n
September 2024
\n\n
\n
\n
\n
\n
\n
\n
\n
\n
Section I. Invitation to Bid
\n\n
\n
\n
INVITATION TO BID
\n\nFOR THE PROCUREMENT OF VEHICLES FOR FISHCORE PROJECT
\n\nReference No. FishCoRe–2024-NCB-Goods-1
\n\n\n\n
September 10, 2024
\n\n\n\n
1. The Republic of the Philippines, Bureau of Fisheries and Aquatic Resources (BFAR) has received a Loan from the World Bank toward the cost of Philippines: Fisheries and Coastal Resiliency Project (FishCoRe), and it intends to apply part of the proceeds of this Loan to payments under the contract for the Procurement of vehicles for FishCoRe project.
\n\n\n\n
2. The BFAR-FishCoRe, now invites bids for the Procurement of vehicles for FishCoRe project with Estimated Project Cost of Ninety-Six Million Pesos (Php 96,000,000.00). Bidders should have completed, within five (5) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Sub-section 5, Section II. Instructions to Bidders and the corresponding World Bank Bid Data Sheet.
\n\n\n\n
| \n\t\t\t Lot No. \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t Required Completion Period \n\t\t\t | \n\t\t\t\n\t\t\t Estimated Project Cost \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 24 units of brand-new air-conditioned 4x4 Pick-up \n\t\t\t | \n\t\t\t\n\t\t\t Within One Hundred Twenty (120) calendar days upon receipt of the Notice to Proceed. \n\t\t\t | \n\t\t\t\n\t\t\t Php39,300,000.00 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 7 units of brand-new air conditioned 4x2 Passenger SUV - Hybrid \n\t\t\t | \n\t\t\t\n\t\t\t Within One Hundred Twenty (120) calendar days upon receipt of the Notice to Proceed. \n\t\t\t | \n\t\t\t\n\t\t\t Php15,050,000.00 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 17 units of brand-new air-conditioned Passenger Van \n\t\t\t | \n\t\t\t\n\t\t\t Within One Hundred Twenty (120) calendar days upon receipt of the Notice to Proceed. \n\t\t\t | \n\t\t\t\n\t\t\t Php41,650,000.00 \n\t\t\t | \n\t\t
| \n\t\t\t | \n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t Php96,000,000.00 \n\t\t\t | \n\t\t
\n\n
3. Bidding will be conducted in accordance with relevant procedures for open competitive bidding as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”, with some amendments, as stated in these Bidding Documents and is open to all Bidders from eligible source countries as defined in the World Bank Procurement Regulations, dated July 2016, revised November 2017, August 2018 and November 2020. The contract shall be awarded to the Lowest Calculated Responsive Bidder (LCRB) who was determined as such during post-qualification.
\n\n\n\n
4. Interested bidders may obtain further information from the FishCoRe Special Bids and Awards Committee Office at 2nd floor, National Food Authority Building, Visayas Avenue, Brgy. Vasra, Quezon City, and inspect the Bidding Documents at the address given below from 9:00 am to 4:00 pm (Mondays to Fridays except holidays).
\n\n\n\n
5. A complete set of Bidding Documents may be acquired by interested Bidders starting September 10, 2024 from the BFAR Special BAC Secretariat [Telephone no. 02-8740-9880; Official email address: bac.fishcore@bfar.da.gov.ph] and upon payment of a non-refundable fee for the bidding documents of Ten Thousand Pesos (Php10,000.00). The BFAR’s Cashier's official receipt serves as the proof of payment.
\n\n\n\n
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and https://fishcore.bfar.da.gov.ph/index.php/bid-opportunities/ provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
\n\n\n\n
6. The FishCoRe SBAC will hold a Pre-Bid Conference on September 27, 2024, 1:30 PM at 2nd floor, National Food Authority Building, Visayas Avenue, Brgy. Vasra, Quezon City or through video conferencing via Zoom, which shall be open to prospective bidders. All prospective bidders are advised to contact the SBAC Secretariat through email at bac.fishcore@bfar.da.gov.ph, in advance or prior to the scheduled procurement activity, to get log-in details for the Zoom Application meeting.
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7. Bids must be duly received by the SBAC Secretariat at the 2nd floor, National Food Authority Building, Visayas Avenue, Brgy. Vasra, Quezon City on or before October 11, 2024, 1:30 PM. All Bids must be accompanied by a Bid Securing Declaration.
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8. Bid opening shall be on October 11, 2024, 1:30 PM at the 2nd floor, National Food Authority Building, Visayas Avenue, Brgy. Vasra, Quezon City or through video conferencing via Zoom. For video conferencing application meeting password, kindly email the BAC Secretariat at bac.fishcore@bfar.da.gov.ph. Bidders who are physically present during the opening may view and participate in the activity in a designated area inside the BFAR-FishCoRe premises.
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Bids will be opened in the presence of the Bidders’ representatives who choose to attend at the given address. Late bids shall not be accepted.
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9. The BFAR-FishCoRe reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.
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10. For further information, please refer to:
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BFAR-FishCoRe Special Bids and Awards Committee
\n\n2nd floor, National Food Authority Building,
\n\nVisayas Avenue, Brgy. Vasra, Quezon City
\n\nTel. No. 02-8740-9880
\n\nOfficial email address: bac.fishcore@bfar.da.gov.ph
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SGD. ROY C. ORTEGA
\n\nChairperson, Special Bids and Awards Committee
\n\nBFAR-FishCoRe Project
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Section II. Instructions to Bidders
\n\nTABLE OF CONTENTS
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A. General……………………………………………………………………..9
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1. Scope of Bid 9
\n\n2. Source of Funds 9
\n\n3. Corrupt, Fraudulent, Collusive, and Coercive Practices 9
\n\n4. Conflict of Interest 10
\n\n5. Eligible Bidders 11
\n\n6. Bidder’s Responsibilities 12
\n\n7. Origin of Goods 14
\n\n8. Subcontracts 14
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B. Contents of Bidding Documents 15
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9. Pre-Bid Conference 15
\n\n10. Clarification and Amendment of Bidding Documents 15
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C. Preparation of Bids 16
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11. Language of Bid 17
\n\n12. Documents Comprising the Bid: Eligibility and Technical Components 18
\n\n13. Documents Comprising the Bid: Financial Component 18
\n\n14. Alternative Bids 18
\n\n15. Bid Prices 19
\n\n16. Bid Currencies 20
\n\n17. Bid Validity 20
\n\n18. Bid Security 20
\n\n19. Format and Signing of Bids 23
\n\n20. Sealing and Marking of Bids 23
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D. Submission and Opening of Bids 24
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21. Deadline for Submission of Bids 24
\n\n22. Late Bids 24
\n\n23. Modification and Withdrawal of Bids 24
\n\n24. Opening and Preliminary Examination of Bids 25
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E. Evaluation and Comparison of Bids 26
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25. Process to be Confidential 26
\n\n26. Clarification of Bids 26
\n\n27. Domestic Preference 26
\n\n28. Detailed Evaluation and Comparison of Bids 26
\n\n29. Post-Qualification 28
\n\n30. Reservation Clause 29
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F. Award of Contract 30
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31. Contract Award 31
\n\n32. Signing of the Contract 32
\n\n33. Performance Security 33
\n\n34. Notice to Proceed 33
\n\n35. Protest Mechanism……………………………………………………………...33
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General
\n\t1. Scope of Bid
\n\n1.1 The Procuring Entity named in the BDS invites bids for the supply and delivery of the Goods as described in Section VII. Technical Specifications.
\n\n1.2 The name, identification, and number of lots specific to this bidding are provided in the BDS. The contracting strategy and basis of evaluation of lots is described in ITB Clause 28.
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2. Source of Funds
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The Procuring Entity has a budget or has received funds from the Funding Source named in the BDS, and in the amount indicated in the BDS. It intends to apply part of the funds received for the Project, as defined in the BDS, to cover eligible payments under the contract.
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3. Corrupt, Fraudulent, Collusive, and Coercive Practices
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3.1 Unless otherwise specified in the BDS, the Procuring Entity as well as the bidders and suppliers shall observe the highest standard of ethics during the procurement and execution of the contract. In pursuance of this policy, the Procuring Entity:
\n\n(a) defines, for purposes of this provision, the terms set forth below as follows:
\n\n(i) “corrupt practice” means behavior on the part of officials in the public or private sectors by which they improperly and unlawfully enrich themselves, others, or induce others to do so, by misusing the position in which they are placed, and includes the offering, giving, receiving, or soliciting of anything of value to influence the action of any such official in the procurement process or in contract execution; entering, on behalf of the government, into any contract or transaction manifestly and grossly disadvantageous to the same, whether or not the public officer profited or will profit thereby, and similar acts as provided in RA 3019.
\n\n(ii) “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Procuring Entity, and includes collusive practices among Bidders (prior to or after bid submission) designed to establish bid prices at artificial, non-competitive levels and to deprive the Procuring Entity of the benefits of free and open competition.
\n\n(iii) “collusive practices” means a scheme or arrangement between two or more Bidders, with or without the knowledge of the Procuring Entity, designed to establish bid prices at artificial, non-competitive levels.
\n\n(iv) “coercive practices” means harming or threatening to harm, directly or indirectly, persons, or their property to influence their participation in a procurement process, or affect the execution of a contract;
\n\n(v) “obstructive practice” is
\n\n(aa) deliberately destroying, falsifying, altering or concealing of evidence material to an administrative proceedings or investigation or making false statements to investigators in order to materially impede an administrative proceedings or investigation of the Procuring Entity or any foreign government/foreign or international financing institution into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the administrative proceedings or investigation or from pursuing such proceedings or investigation; or
\n\n(bb) acts intended to materially impede the exercise of the inspection and audit rights of the Procuring Entity or any foreign government/foreign or international financing institution herein.
\n\n(b) will reject a proposal for award if it determines that the Bidder recommended for award has engaged in any of the practices mentioned in this Clause for purposes of competing for the contract.
\n\n3.2 Further, the Procuring Entity will seek to impose the maximum civil, administrative, and/or criminal penalties available under applicable laws on individuals and organizations deemed to be involved in any of the practices mentioned in ITB Clause 3.1(a).
\n\n3.3 Furthermore, the Funding Source and the Procuring Entity reserve the right to inspect and audit records and accounts of a bidder or supplier in the bidding for and performance of a contract themselves or through independent auditors as reflected in the GCC Clause 3.
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4. Conflict of Interest
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4.1 All Bidders found to have conflicting interests shall be disqualified to participate in the procurement at hand, without prejudice to the imposition of appropriate administrative, civil, and criminal sanctions. A Bidder may be considered to have conflicting interests with another Bidder in any of the events described in paragraphs (a) through (c) below and a general conflict of interest in any of the circumstances set out in paragraphs (d) through (g) below:
\n\n(a) A Bidder has controlling shareholders in common with another Bidder;
\n\n(b) A Bidder receives or has received any direct or indirect subsidy from any other Bidder;
\n\n(c) A Bidder has the same legal representative as that of another Bidder for purposes of this bid;
\n\n(d) A Bidder has a relationship, directly or through third parties, that puts them in a position to have access to information about or influence on the bid of another Bidder or influence the decisions of the Procuring Entity regarding this bidding process;
\n\n(e) A Bidder submits more than one bid in this bidding process. However, this does not limit the participation of subcontractors in more than one bid;
\n\n(f) A Bidder who participated as a consultant in the preparation of the design or technical specifications of the Goods and related services that are the subject of the bid; or
\n\n(g) A Bidder who lends, or temporarily seconds, its personnel to firms or organizations which are engaged in consulting services for the preparation related to procurement for or implementation of the project, if the personnel would be involved in any capacity on the same project.
\n\n4.2 In accordance with Section 47 of the IRR of RA 9184, all Bidding Documents shall be accompanied by a sworn affidavit of the Bidder that it is not related to the Head of the Procuring Entity (HoPE), members of the Bids and Awards Committee (BAC), members of the Technical Working Group (TWG), members of the BAC Secretariat, the head of the Project Management Office (PMO) or the end-user unit, and the project consultants, by consanguinity or affinity up to the third civil degree. On the part of the Bidder, this Clause shall apply to the following persons:
\n\n(a) If the Bidder is an individual or a sole proprietorship, to the Bidder himself;
\n\n(b) If the Bidder is a partnership, to all its officers and members;
\n\n(c) If the Bidder is a corporation, to all its officers, directors, and controlling stockholders;
\n\n(d) If the Bidder is a cooperative, to all its officers, directors, and controlling shareholders or members; and
\n\n(e) If the Bidder is a joint venture (JV), the provisions of items (a), (b), (c), or (d) of this Clause shall correspondingly apply to each of the members of the said JV, as may be appropriate.
\n\nRelationship of the nature described above or failure to comply with this Clause will result in the automatic disqualification of a Bidder.
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5. Eligible Bidders
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5.1 Unless otherwise provided in the BDS, the following persons shall be eligible to participate in this bidding:
\n\n(a) Duly licensed Filipino citizens/sole proprietorships;
\n\n(b) Partnerships duly organized under the laws of the Philippines and of which at least sixty percent (60%) of the interest belongs to citizens of the Philippines;
\n\n(c) Corporations duly organized under the laws of the Philippines, and of which at least sixty percent (60%) of the outstanding capital stock belongs to citizens of the Philippines;
\n\n(d) Cooperatives duly organized under the laws of the Philippines; and
\n\n(e) Persons/entities forming themselves into a Joint Venture (JV), i.e., a group of two (2) or more persons/entities that intend to be jointly and severally responsible or liable for a particular contract: Provided, however, that Filipino ownership or interest of the JV concerned shall be at least sixty percent (60%).
\n\n(5.2) Foreign bidders may be eligible to participate when any of the following circumstances exist, as specified in the BDS:
\n\n(a) When a Treaty or International or Executive Agreement as provided in Section 4 of RA 9184 and its IRR allow foreign bidders to participate;
\n\n(b) Citizens, corporations, or associations of a country, the laws or regulations of which grant reciprocal rights or privileges to citizens, corporations, or associations of the Philippines;
\n\n(c) When the Goods sought to be procured are not available from local suppliers; or
\n\n(d) When there is a need to prevent situations that defeat competition or restrain trade.
\n\n5.3 Government owned or –controlled corporations (GOCCs) may be eligible to participate only if they can establish that they (a) are legally and financially autonomous, (b) operate under commercial law, and (c) are not attached agencies of the Procuring Entity.
\n\n5.4 Unless otherwise provided in the BDS, the Bidder must have completed a Single Largest Completed Contract (SLCC) similar to the Project and the value of which, adjusted, if necessary, by the Bidder to current prices using the Philippine Statistics Authority (PSA) consumer price index, must be at least equivalent to a percentage of the ABC stated in the BDS.
\n\nFor this purpose, contracts similar to the Project shall be those described in the BDS, and completed within the relevant period stated in the Invitation to Bid and ITB Clause 12.1(a)(ii).
\n\n5.5 The Bidder must submit a computation of its Net Financial Contracting Capacity (NFCC), which must be at least equal to the ABC to be bid, calculated as follows:
\n\nNFCC = [(Current assets minus current liabilities) (15)] minus the value of all outstanding or uncompleted portions of the projects under ongoing contracts, including awarded contracts yet to be started, coinciding with the contract to be bid.
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The values of the domestic bidder’s current assets and current liabilities shall be based on the latest Audited Financial Statements submitted to the BIR.
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For purposes of computing the foreign bidders’ NFCC, the value of the current assets and current liabilities shall be based on their audited financial statements prepared in accordance with international financial reporting standards.
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If the prospective bidder opts to submit a committed Line of Credit, it must be at least equal to ten percent (10%) of the ABC to be bid. If issued by a foreign universal or commercial bank, it shall be confirmed or authenticated by a local universal or commercial bank.
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6. Bidder’s Responsibilities
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6.1 The Bidder or its duly authorized representative shall submit a sworn statement in the form prescribed in Section VIII. Bidding Forms as required in ITB Clause 12.1(b)(iii).
\n\n6.2 The Bidder is responsible for the following:
\n\n(a) Having taken steps to carefully examine all of the Bidding Documents;
\n\n(b) Having acknowledged all conditions, local or otherwise, affecting the implementation of the contract;
\n\n(c) Having made an estimate of the facilities available and needed for the contract to be bid, if any;
\n\n(d) Having complied with its responsibility to inquire or secure Supplemental/Bid Bulletin(s) as provided under ITB Clause 10.4.
\n\n(e) Ensuring that it is not “blacklisted” or barred from bidding by the GOP or any of its agencies, offices, corporations, or LGUs, including foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the GPPB;
\n\n(f) Ensuring that each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct;
\n\n(g) Authorizing the HoPE or its duly authorized representative/s to verify all the documents submitted;
\n\n(h) Ensuring that the signatory is the duly authorized representative of the Bidder, and granted full power and authority to do, execute and perform any and all acts necessary and/or to represent the Bidder in the bidding, with the duly notarized Secretary’s Certificate attesting to such fact, if the Bidder is a corporation, partnership, cooperative, or joint venture;
\n\n(i) Complying with the disclosure provision under Section 47 of RA 9184 and its IRR in relation to other provisions of RA 3019;
\n\n(j) Complying with existing labor laws and standards, in the case of procurement of services; Moreover, bidder undertakes to:
\n\n(i) Ensure the entitlement of workers to wages, hours of work, safety and health and other prevailing conditions of work as established by national laws, rules and regulations; or collective bargaining agreement; or arbitration award, if and when applicable.
\n\nIn case there is a finding by the Procuring Entity or the DOLE of underpayment or non-payment of workers’ wage and wage-related benefits, bidder agrees that the performance security or portion of the contract amount shall be withheld in favor of the complaining workers pursuant to appropriate provisions of Republic Act No. 9184 without prejudice to the institution of appropriate actions under the Labor Code, as amended, and other social legislations.
\n\n(ii) Comply with occupational safety and health standards and to correct deficiencies, if any.
\n\nIn case of imminent danger, injury or death of the worker, bidder undertakes to suspend contract implementation pending clearance to proceed from the DOLE Regional Office and to comply with Work Stoppage Order; and
\n\n(iii) Inform the workers of their conditions of work, labor clauses under the contract specifying wages, hours of work and other benefits under prevailing national laws, rules and regulations; or collective bargaining agreement; or arbitration award, if and when applicable, through posting in two (2) conspicuous places in the establishment’s premises; and
\n\n(k) Ensuring that it did not give or pay, directly or indirectly, any commission, amount, fee, or any form of consideration, pecuniary or otherwise, to any person or official, personnel or representative of the government in relation to any procurement project or activity.
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Failure to observe any of the above responsibilities shall be at the risk of the Bidder concerned.
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6.3 The Bidder is expected to examine all instructions, forms, terms, and specifications in the Bidding Documents.
\n\n6.4 It shall be the sole responsibility of the Bidder to determine and to satisfy itself by such means as it considers necessary or desirable as to all matters pertaining to the contract to be bid, including: (a) the location and the nature of this Project; (b) climatic conditions; (c) transportation facilities; and (d) other factors that may affect the cost, duration, and execution or implementation of this Project.
\n\n6.5 The Procuring Entity shall not assume any responsibility regarding erroneous interpretations or conclusions by the prospective or eligible bidder out of the data furnished by the procuring entity. However, the Procuring Entity shall ensure that all information in the Bidding Documents, including bid/supplemental bid bulletin/s issued, are correct and consistent.
\n\n6.6 Before submitting their bids, the Bidder is deemed to have become familiar with all existing laws, decrees, ordinances, acts and regulations of the Philippines which may affect this Project in any way.
\n\n6.7 The Bidder shall bear all costs associated with the preparation and submission of his bid, and the Procuring Entity will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.
\n\n6.8 The Bidder should note that the Procuring Entity will accept bids only from those that have paid the applicable fee for the Bidding Documents at the office indicated in the Invitation to Bid.
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7. Origin of Goods
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Unless otherwise indicated in the BDS, there is no restriction on the origin of goods other than those prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, subject to ITB Clause 27.1.
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8. Subcontracts
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8.1 Unless otherwise specified in the BDS, the Bidder may subcontract portions of the Goods to an extent as may be approved by the Procuring Entity and stated in the BDS. However, subcontracting of any portion shall not relieve the Bidder from any liability or obligation that may arise from the contract for this Project.
\n\n8.2 Subcontractors must submit the documentary requirements under ITB Clause 12 and comply with the eligibility criteria specified in the BDS. In the event that any subcontractor is found by the Procuring Entity to be ineligible, the subcontracting of such portion of the Goods shall be disallowed.
\n\n8.3 The Bidder may identify the subcontractor to whom a portion of the Goods will be subcontracted at any stage of the bidding process or during contract implementation. If the Bidder opts to disclose the name of the subcontractor during bid submission, the Bidder shall include the required documents as part of the technical component of its bid.
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B. Contents of Bidding Documents
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9. Pre-Bid Conference
\n\n9.1
\n\n(a) If so specified in the BDS, a pre-bid conference shall be held at the venue and on the date indicated therein, to clarify and address the Bidders’ questions on the technical and financial components of this Project.
\n\n(b) The pre-bid conference shall be held at least twelve (12) calendar days before the deadline for the submission and receipt of bids, but not earlier than seven (7) calendar days from the posting of the invitation to bid/bidding documents in the PhilGEPS website. If the Procuring Entity determines that, by reason of the method, nature, or complexity of the contract to be bid, or when international participation will be more advantageous to the GOP, a longer period for the preparation of bids is necessary, the pre-bid conference shall be held at least thirty (30) calendar days before the deadline for the submission and receipt of bids, as specified in the BDS.
\n\n9.2 Bidders are encouraged to attend the pre-bid conference to ensure that they fully understand the Procuring Entity’s requirements. Non-attendance of the Bidder will in no way prejudice its bid; however, the Bidder is expected to know the changes and/or amendments to the Bidding Documents as recorded in the minutes of the pre-bid conference and the Supplemental/Bid Bulletin. The minutes of the pre-bid conference shall be recorded and prepared not later than five (5) calendar days after the pre-bid conference. The minutes shall be made available to prospective bidders not later than five (5) days upon written request.
\n\n9.3 Decisions of the BAC amending any provision of the bidding documents shall be issued in writing through a Supplemental/Bid Bulletin at least seven (7) calendar days before the deadline for the submission and receipt of bids.
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10. Clarification and Amendment of Bidding Documents
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10.1 Prospective bidders may request for clarification on and/or interpretation of any part of the Bidding Documents. Such request must be in writing and submitted to the Procuring Entity at the address indicated in the BDS at least ten (10) calendar days before the deadline set for the submission and receipt of Bids.
\n\n10.2 The BAC shall respond to the said request by issuing a Supplemental/Bid Bulletin, to be made available to all those who have properly secured the Bidding Documents, at least seven (7) calendar days before the deadline for the submission and receipt of Bids.
\n\n10.3 Supplemental/Bid Bulletins may also be issued upon the Procuring Entity’s initiative for purposes of clarifying or modifying any provision of the Bidding Documents not later than seven (7) calendar days before the deadline for the submission and receipt of Bids. Any modification to the Bidding Documents shall be identified as an amendment.
\n\n10.4 Any Supplemental/Bid Bulletin issued by the BAC shall also be posted in the PhilGEPS and the website of the Procuring Entity concerned, if available, and at any conspicuous place in the premises of the Procuring Entity concerned. It shall be the responsibility of all Bidders who have properly secured the Bidding Documents to inquire and secure Supplemental/Bid Bulletins that may be issued by the BAC. However, Bidders who have submitted bids before the issuance of the Supplemental/Bid Bulletin must be informed and allowed to modify or withdraw their bids in accordance with ITB Clause 23.
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C. Preparation of Bids
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11. Language of Bids
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The eligibility requirements or statements, the bids, and all other documents to be submitted to the BAC must be in English. If the eligibility requirements or statements, the bids, and all other documents submitted to the BAC are in foreign language other than English, it must be accompanied by a translation of the documents in English. The documents shall be translated by the relevant foreign government agency, the foreign government agency authorized to translate documents, or a registered translator in the foreign bidder’s country; and shall be authenticated by the appropriate Philippine foreign service establishment/post or the equivalent office having jurisdiction over the foreign bidder’s affairs in the Philippines. The English translation shall govern, for purposes of interpretation of the bid.
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12. Documents Comprising the Bid: Eligibility and Technical Components
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12.1 Unless otherwise indicated in the BDS, the first envelope shall contain the following eligibility and technical documents:
\n\n(a) Eligibility Documents –
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Class “A” Documents:
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(i) PhilGEPS Certificate of Registration and Membership in accordance with Section 8.5.2 of the IRR, except for foreign bidders participating in the procurement by a Philippine Foreign Service Office or Post, which shall submit their eligibility documents under Section 23.1 of the IRR, provided, that the winning bidder shall register with the PhilGEPS in accordance with section 37.1.4 of the IRR.
\n\n(ii) Statement of all its ongoing government and private contracts, including contracts awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid; and
\n\nStatement of the Bidder’s SLCC similar to the contract to be bid, in accordance with ITB Clause 5.4, within the relevant period as provided in the BDS.
\n\nThe two statements required shall indicate for each contract the following:
\n\n(ii.1) name of the contract;
\n\n(ii.2) date of the contract;
\n\n(ii.3) contract duration;
\n\n(ii.4) owner’s name and address;
\n\n(ii.5) kinds of Goods;
\n\n(ii.6) For Statement of Ongoing Contracts - amount of contract and value of outstanding contracts;
\n\n(ii.7) For Statement of SLCC - amount of completed contracts, adjusted by the Bidder to current prices using PSA’s consumer price index, if necessary for the purpose of meeting the SLCC requirement;
\n\n(ii.8) date of delivery; and
\n\n(ii.9) end user’s acceptance or official receipt(s) or sales invoice issued for the contract, if completed, which shall be attached to the statements.
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(iii) NFCC computation in accordance with ITB Clause 5.5 or a committed Line of Credit from a universal or commercial bank.
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Class “B” Document:
\n\n\n\n
(iv) If applicable, the Joint Venture Agreement (JVA) in case the joint venture is already in existence, or duly notarized statements from all the potential joint venture partners in accordance with Section 23.1(b) of the IRR.
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(b) Technical Documents –
\n\n\n\n
(i) Bid security in accordance with ITB Clause 18. If the Bidder opts to submit the bid security in the form of:
\n\n(i.1) a bank draft/guarantee or an irrevocable letter of credit issued by a foreign bank, it shall be accompanied by a confirmation from a Universal or Commercial Bank; or
\n\n(i.2) a surety bond, it shall be accompanied by a certification by the Insurance Commission that the surety or insurance company is authorized to issue such instruments;
\n\n(ii) Conformity with technical specifications, as enumerated and specified in Sections VI and VII of the Bidding Documents; and
\n\n(iii) Sworn statement in accordance with Section 25.3 of the IRR of RA 9184 and using the form prescribed in Section VIII. Bidding Forms.
\n\n(iv) For foreign bidders claiming eligibility by reason of their country’s extension of reciprocal rights to Filipinos, a certification from the relevant government office of their country stating that Filipinos are allowed to participate in their government procurement activities for the same item or product.
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2. Documents Comprising the Bid: Financial Component
\n\n\n\n
2.1 Unless otherwise stated in the BDS, the financial component of the bid shall contain the following:
\n\n(a) Financial Bid Form, which includes bid prices and the applicable Price Schedules, in accordance with ITB Clauses 15.1 and 15.4;
\n\n(b) If the Bidder claims preference as a Domestic Bidder, a certification from the DTI issued in accordance with ITB Clause 27, unless otherwise provided in the BDS; and
\n\n(c) Any other document related to the financial component of the bid as stated in the BDS.
\n\n2.2
\n\n(a) Unless otherwise stated in the BDS, all bids that exceed the ABC shall not be accepted.
\n\n(b) Unless otherwise indicated in the BDS, for foreign-funded procurement, a ceiling may be applied to bid prices provided the following conditions are met:
\n\n(i) Bidding Documents are obtainable free of charge on a freely accessible website. If payment of Bidding Documents is required by the procuring entity, payment could be made upon the submission of bids.
\n\n(ii) The procuring entity has procedures in place to ensure that the ABC is based on recent estimates made by the responsible unit of the procuring entity and that the estimates reflect the quality, supervision and risk and inflationary factors, as well as prevailing market prices, associated with the types of works or goods to be procured.
\n\n(iii) The procuring entity has trained cost estimators on estimating prices and analyzing bid variances.
\n\n(iv) The procuring entity has established a system to monitor and report bid prices relative to ABC and engineer’s/procuring entity’s estimate.
\n\n(v) The procuring entity has established a monitoring and evaluation system for contract implementation to provide a feedback on actual total costs of goods and works.
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3. Alternative Bids
\n\n\n\n
14.1 Alternative Bids shall be rejected. For this purpose, alternative bid is an offer made by a Bidder in addition or as a substitute to its original bid which may be included as part of its original bid or submitted separately therewith for purposes of bidding. A bid with options is considered an alternative bid regardless of whether said bid proposal is contained in a single envelope or submitted in two (2) or more separate bid envelopes.
\n\n14.2 Each Bidder shall submit only one Bid, either individually or as a partner in a JV. A Bidder who submits or participates in more than one bid (other than as a subcontractor if a subcontractor is permitted to participate in more than one bid) will cause all the proposals with the Bidder’s participation to be disqualified. This shall be without prejudice to any applicable criminal, civil and administrative penalties that may be imposed upon the persons and entities concerned.
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4. Bid Prices
\n\n\n\n
4.1 The Bidder shall complete the appropriate Schedule of Prices included herein, stating the unit prices, total price per item, the total amount and the expected countries of origin of the Goods to be supplied under this Project.
\n\n4.2 The Bidder shall fill in rates and prices for all items of the Goods described in the Schedule of Prices. Bids not addressing or providing all of the required items in the Bidding Documents including, where applicable, Schedule of Prices, shall be considered non-responsive and, thus, automatically disqualified. In this regard, where a required item is provided, but no price is indicated, the same shall be considered as non-responsive, but specifying a zero (0) or a dash (-) for the said item would mean that it is being offered for free to the Government, except those required by law or regulations to be accomplished.
\n\n4.3 The terms Ex Works (EXW), Cost, Insurance and Freight (CIF), Cost and Insurance Paid to (CIP), Delivered Duty Paid (DDP), and other trade terms used to describe the obligations of the parties, shall be governed by the rules prescribed in the current edition of the International Commercial Terms (INCOTERMS) published by the International Chamber of Commerce, Paris.
\n\n4.4 Prices indicated on the Price Schedule shall be entered separately in the following manner:
\n\n(a) For Goods offered from within the Procuring Entity’s country:
\n\n\n\n
(i) The price of the Goods quoted EXW (ex works, ex factory, ex warehouse, ex showroom, or off-the-shelf, as applicable);
\n\n(ii) The cost of all customs duties and sales and other taxes already paid or payable;
\n\n(iii) The cost of transportation, insurance, and other costs incidental to delivery of the Goods to their final destination; and
\n\n(iv) The price of other (incidental) services, if any, listed in the BDS.
\n\n\n\n
(b) For Goods offered from abroad:
\n\n\n\n
(i) Unless otherwise stated in the BDS, the price of the Goods shall be quoted DDP with the place of destination in the Philippines as specified in the BDS. In quoting the price, the Bidder shall be free to use transportation through carriers registered in any eligible country. Similarly, the Bidder may obtain insurance services from any eligible source country.
\n\n(ii) The price of other (incidental) services, if any, listed in the BDS.
\n\n(c) For Services, based on the form which may be prescribed by the Procuring Entity, in accordance with existing laws, rules and regulations
\n\n\n\n
4.5 Prices quoted by the Bidder shall be fixed during the Bidder’s performance of the contract and not subject to variation or price escalation on any account. A bid submitted with an adjustable price quotation shall be treated as non-responsive and shall be rejected, pursuant to ITB Clause 24.
\n\nAll bid prices for the given scope of work in the contract as awarded shall be considered as fixed prices, and therefore not subject to price escalation during contract implementation, except under extraordinary circumstances. Upon the recommendation of the Procuring Entity, price escalation may be allowed in extraordinary circumstances as may be determined by the National Economic and Development Authority in accordance with the Civil Code of the Philippines, and upon approval by the GPPB. Nevertheless, in cases where the cost of the awarded contract is affected by any applicable new laws, ordinances, regulations, or other acts of the GOP, promulgated after the date of bid opening, a contract price adjustment shall be made or appropriate relief shall be applied on a no loss-no gain basis.
\n\n\n\n
5. Bid Currencies
\n\n\n\n
5.1 Prices shall be quoted in the following currencies:
\n\n(a) For Goods that the Bidder will supply from within the Philippines, the prices shall be quoted in Philippine Pesos.
\n\n(b) For Goods that the Bidder will supply from outside the Philippines, the prices may be quoted in the currency(ies) stated in the BDS. However, for purposes of bid evaluation, bids denominated in foreign currencies shall be converted to Philippine currency based on the exchange rate as published in the Bangko Sentral ng Pilipinas (BSP) reference rate bulletin on the day of the bid opening.
\n\n5.2 If so allowed in accordance with ITB Clause 16.1, the Procuring Entity for purposes of bid evaluation and comparing the bid prices will convert the amounts in various currencies in which the bid price is expressed to Philippine Pesos at the foregoing exchange rates.
\n\n5.3 Unless otherwise specified in the BDS, payment of the contract price shall be made in Philippine Pesos.
\n\n\n\n
6. Bid Validity
\n\n6.1 Bids shall remain valid for the period specified in the BDS which shall not exceed one hundred twenty (120) calendar days from the date of the opening of bids.
\n\n6.2 In exceptional circumstances, prior to the expiration of the bid validity period, the Procuring Entity may request Bidders to extend the period of validity of their bids. The request and the responses shall be made in writing. The bid security described in ITB Clause 18 should also be extended corresponding to the extension of the bid validity period at the least. A Bidder may refuse the request without forfeiting its bid security, but his bid shall no longer be considered for further evaluation and award. A Bidder granting the request shall not be required or permitted to modify its bid.
\n\n\n\n
7. Bid Security
\n\n7.1 The Bidder shall submit a Bid Securing Declaration or any form of Bid Security in the amount stated in the BDS, which shall be not less than the percentage of the ABC in accordance with the following schedule:
\n\n| \n\t\t\t Form of Bid Security \n\t\t\t | \n\t\t\t\n\t\t\t Amount of Bid Security \n\n\t\t\t(Not Less than the Percentage of the ABC) \n\t\t\t | \n\t\t
\n\t\t\t
For biddings conducted by LGUs, the Cashier’s/Manager’s Check may be issued by other banks certified by the BSP as authorized to issue such financial instrument. \n\t\t\t | \n\t\t\t\n\t\t\t Two percent (2%) \n\t\t\t | \n\t\t
\n\t\t\t
For biddings conducted by LGUs, Bank Draft/Guarantee, or Irrevocable Letter of Credit may be issued by other banks certified by the BSP as authorized to issue such financial instrument. \n\t\t\t | \n\t\t|
\n\t\t\t
| \n\t\t\t\n\t\t\t Five percent (5%) \n\t\t\t | \n\t\t
\n\n
The Bid Securing Declaration mentioned above is an undertaking which states, among others, that the Bidder shall enter into contract with the procuring entity and furnish the performance security required under ITB Clause 33.2, within ten (10) calendar days from receipt of the Notice of Award, and commits to pay the corresponding amount as fine, and be suspended for a period of time from being qualified to participate in any government procurement activity in the event it violates any of the conditions stated therein as provided in the guidelines issued by the GPPB.
\n\n7.2 The bid security should be valid for the period specified in the BDS. Any bid not accompanied by an acceptable bid security shall be rejected by the Procuring Entity as non-responsive.
\n\n7.3 No bid securities shall be returned to Bidders after the opening of bids and before contract signing, except to those that failed or declared as post-disqualified, upon submission of a written waiver of their right to file a request for reconsideration and/or protest, or upon the lapse of the reglementary period to file a request for reconsideration or protest. Without prejudice on its forfeiture, bid securities shall be returned only after the Bidder with the Lowest Calculated Responsive Bid (LCRB) has signed the contract and furnished the performance security, but in no case later than the expiration of the bid security validity period indicated in ITB Clause 18.2.
\n\n7.4 Upon signing and execution of the contract pursuant to ITB Clause 32, and the posting of the performance security pursuant to ITB Clause 33, the successful Bidder’s bid security will be discharged, but in no case later than the bid security validity period as indicated in the ITB Clause 18.2.
\n\n7.5 The bid security may be forfeited:
\n\n(a) if a Bidder:
\n\n(i) withdraws its bid during the period of bid validity specified in ITB Clause 17;
\n\n(ii) does not accept the correction of errors pursuant to ITB Clause 28.3(b);
\n\n(iii) has a finding against the veracity of any of the documents submitted as stated in ITB Clause 29.2;
\n\n(iv) submission of eligibility requirements containing false information or falsified documents;
\n\n(v) submission of bids that contain false information or falsified documents, or the concealment of such information in the bids in order to influence the outcome of eligibility screening or any other stage of the public bidding;
\n\n(vi) allowing the use of one’s name, or using the name of another for purposes of public bidding;
\n\n(vii) withdrawal of a bid, or refusal to accept an award, or enter into contract with the Government without justifiable cause, after the Bidder had been adjudged as having submitted the LCRB;
\n\n(viii) refusal or failure to post the required performance security within the prescribed time;
\n\n(ix) refusal to clarify or validate in writing its bid during post-qualification within a period of seven (7) calendar days from receipt of the request for clarification;
\n\n(x) any documented attempt by a Bidder to unduly influence the outcome of the bidding in his favor;
\n\n(xi) failure of the potential joint venture partners to enter into the joint venture after the bid is declared successful; or
\n\n(xii) all other acts that tend to defeat the purpose of the competitive bidding, such as habitually withdrawing from bidding, submitting late Bids or patently insufficient bid, for at least three (3) times within a year, except for valid reasons.
\n\n(b) if the successful Bidder:
\n\n(i) fails to sign the contract in accordance with ITB Clause 32; or
\n\n(ii) fails to furnish performance security in accordance with ITB Clause 33.
\n\n\n\n
8. Format and Signing of Bids
\n\n\n\n
8.1 Bidders shall submit their bids through their duly authorized representative using the appropriate forms provided in Section VIII. Bidding Forms on or before the deadline specified in the ITB Clauses 21 in two (2) separate sealed bid envelopes, and which shall be submitted simultaneously. The first shall contain the technical component of the bid, including the eligibility requirements under ITB Clause 12.1, and the second shall contain the financial component of the bid. This shall also be observed for each lot in the case of lot procurement.
\n\n8.2 Forms as mentioned in ITB Clause 19.1 must be completed without any alterations to their format, and no substitute form shall be accepted. All blank spaces shall be filled in with the information requested.
\n\n8.3 The Bidder shall prepare and submit an original of the first and second envelopes as described in ITB Clauses 12 and 13. In addition, the Bidder shall submit copies of the first and second envelopes. In the event of any discrepancy between the original and the copies, the original shall prevail.
\n\n8.4 Each and every page of the Bid Form, including the Schedule of Prices, under Section VIII hereof, shall be signed by the duly authorized representative/s of the Bidder. Failure to do so shall be a ground for the rejection of the bid.
\n\n8.5 Any interlineations, erasures, or overwriting shall be valid only if they are signed or initiated by the duly authorized representative/s of the Bidder.
\n\n\n\n
9. Sealing and Marking of Bids
\n\n\n\n
9.1 Bidders shall enclose their original eligibility and technical documents described in ITB Clause 12 in one sealed envelope marked “ORIGINAL - TECHNICAL COMPONENT”, and the original of their financial component in another sealed envelope marked “ORIGINAL - FINANCIAL COMPONENT”, sealing them all in an outer envelope marked “ORIGINAL BID”.
\n\n9.2 Each copy of the first and second envelopes shall be similarly sealed duly marking the inner envelopes as “COPY NO. ___ - TECHNICAL COMPONENT” and “COPY NO. ___ – FINANCIAL COMPONENT” and the outer envelope as “COPY NO. ___”, respectively. These envelopes containing the original and the copies shall then be enclosed in one single envelope.
\n\n9.3 The original and the number of copies of the Bid as indicated in the BDS shall be typed or written in ink and shall be signed by the Bidder or its duly authorized representative/s.
\n\n9.4 All envelopes shall:
\n\n(a) contain the name of the contract to be bid in capital letters;
\n\n(b) bear the name and address of the Bidder in capital letters;
\n\n(c) be addressed to the Procuring Entity’s BAC in accordance with ITB Clause 1.1;
\n\n(d) bear the specific identification of this bidding process indicated in the ITB Clause 1.7; and
\n\n(e) bear a warning “DO NOT OPEN BEFORE…” the date and time for the opening of bids, in accordance with ITB Clause 21.
\n\n\n\n
9.5 Bid envelopes that are not properly sealed and marked, as required in the bidding documents, shall not be rejected, but the Bidder or its duly authorized representative shall acknowledge such condition of the bid as submitted. The BAC or the Procuring Entity shall assume no responsibility for the misplacement of the contents of the improperly sealed or marked bid, or for its premature opening.
\n\n\n\n
D. Submission and Opening of Bids
\n\n\n\n
10. Deadline for Submission of Bids
\n\nBids must be received by the Procuring Entity’s BAC at the address and on or before the date and time indicated in the BDS.
\n\n11. Late Bids
\n\nAny bid submitted after the deadline for submission and receipt of bids prescribed by the Procuring Entity, pursuant to ITB Clause 21, shall be declared “Late” and shall not be accepted by the Procuring Entity. The BAC shall record in the minutes of bid submission and opening, the Bidder’s name, its representative and the time the late bid was submitted.
\n\n12. Modification and Withdrawal of Bids
\n\n12.1 The Bidder may modify its bid after it has been submitted; provided that the modification is received by the Procuring Entity prior to the deadline prescribed for submission and receipt of bids. The Bidder shall not be allowed to retrieve its original bid, but shall be allowed to submit another bid equally sealed and properly identified in accordance with ITB Clause 20, linked to its original bid marked as “TECHNICAL MODIFICATION” or “FINANCIAL MODIFICATION” and stamped “received” by the BAC. Bid modifications received after the applicable deadline shall not be considered and shall be returned to the Bidder unopened.
\n\n23.2 A Bidder may, through a Letter of Withdrawal, withdraw its bid after it has been submitted, for valid and justifiable reason; provided that the Letter of Withdrawal is received by the Procuring Entity prior to the deadline prescribed for submission and receipt of bids. The Letter of Withdrawal must be executed by the duly authorized representative of the Bidder identified in the Omnibus Sworn Statement, a copy of which should be attached to the letter.
\n\n12.2
\n\n12.3 Bids requested to be withdrawn in accordance with ITB Clause 23.1 shall be returned unopened to the Bidders. A Bidder, who has acquired the bidding documents, may also express its intention not to participate in the bidding through a letter which should reach and be stamped by the BAC before the deadline for submission and receipt of bids. A Bidder that withdraws its bid shall not be permitted to submit another bid, directly or indirectly, for the same contract.
\n\n12.4 No bid may be modified after the deadline for submission of bids. No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified by the Bidder on the Financial Bid Form. Withdrawal of a bid during this interval shall result in the forfeiture of the Bidder’s bid security, pursuant to ITB Clause 18.5, and the imposition of administrative, civil and criminal sanctions as prescribed by RA 9184 and its IRR.
\n\n\n\n
13. Opening and Preliminary Examination of Bids
\n\n\n\n
13.1 The BAC shall open the bids in public, immediately after the deadline for the submission and receipt of bids, as specified in the BDS. In case the Bids cannot be opened as scheduled due to justifiable reasons, the BAC shall take custody of the Bids submitted and reschedule the opening of Bids on the next working day or at the soonest possible time through the issuance of a Notice of Postponement to be posted in the PhilGEPS website and the website of the Procuring Entity concerned.
\n\n13.2 Unless otherwise specified in the BDS, the BAC shall open the first bid envelopes and determine each Bidder’s compliance with the documents prescribed in ITB Clause 12, using a non-discretionary “pass/fail” criterion. If a Bidder submits the required document, it shall be rated “passed” for that particular requirement. In this regard, bids that fail to include any requirement or are incomplete or patently insufficient shall be considered as “failed”. Otherwise, the BAC shall rate the said first bid envelope as “passed”.
\n\n13.3 Unless otherwise specified in the BDS, immediately after determining compliance with the requirements in the first envelope, the BAC shall forthwith open the second bid envelope of each remaining eligible bidder whose first bid envelope was rated “passed”. The second envelope of each complying bidder shall be opened within the same day. In case one or more of the requirements in the second envelope of a particular bid is missing, incomplete or patently insufficient, and/or if the submitted total bid price exceeds the ABC unless otherwise provided in ITB Clause 13.2, the BAC shall rate the bid concerned as “failed”. Only bids that are determined to contain all the bid requirements for both components shall be rated “passed” and shall immediately be considered for evaluation and comparison.
\n\n13.4 Letters of Withdrawal shall be read out and recorded during bid opening, and the envelope containing the corresponding withdrawn bid shall be returned to the Bidder unopened.
\n\n13.5 All members of the BAC who are present during bid opening shall initial every page of the original copies of all bids received and opened.
\n\n13.6 In the case of an eligible foreign bidder as described in ITB Clause 5, the following Class “A” Documents may be substituted with the appropriate equivalent documents, if any, issued by the country of the foreign Bidder concerned, which shall likewise be uploaded and maintained in the PhilGEPS in accordance with Section 8.5.2 of the IRR:
\n\n(a) Registration certificate from the Securities and Exchange Commission (SEC), Department of Trade and Industry (DTI) for sole proprietorship, or CDA for cooperatives;
\n\n(b) Mayor’s/Business permit issued by the local government where the principal place of business of the bidder is located; and
\n\n(c) Audited Financial Statements showing, among others, the prospective bidder’s total and current assets and liabilities stamped “received” by the Bureau of Internal Revenue or its duly accredited and authorized institutions, for the preceding calendar year which should not be earlier than two years from the date of bid submission.
\n\n13.7 Each partner of a joint venture agreement shall likewise submit the requirements in ITB Clause 12.1(a)(i). Submission of documents required under ITB Clauses 12.1(a)(ii) to 12.1(a)(iii) by any of the joint venture partners constitutes compliance.
\n\n13.8 The Procuring Entity shall prepare the minutes of the proceedings of the bid opening that shall include, as a minimum: (a) names of Bidders, their bid price (per lot, if applicable, and/or including discount, if any), bid security, findings of preliminary examination, and whether there is a withdrawal or modification; and (b) attendance sheet. The BAC members shall sign the abstract of bids as read.
\n\n24.8 The bidders or their duly authorized representatives may attend the opening of bids. The BAC shall ensure the integrity, security, and confidentiality of all submitted bids. The Abstract of Bids as read and the minutes of the bid opening shall be made available to the public upon written request and payment of a specified fee to recover cost of materials.
\n\n24.9 To ensure transparency and accurate representation of the bid submission, the BAC Secretariat shall notify in writing all bidders whose bids it has received through its PhilGEPS-registered physical address or official e-mail address. The notice shall be issued within seven (7) calendar days from the date of the bid opening.
\n\n\n\n
E. Evaluation and Comparison of Bids
\n\n\n\n
14. Process to be Confidential
\n\n14.1 Members of the BAC, including its staff and personnel, as well as its Secretariat and TWG, are prohibited from making or accepting any kind of communication with any bidder regarding the evaluation of their bids until the issuance of the Notice of Award, unless otherwise allowed in the case of ITB Clause 26.
\n\n14.2 Any effort by a bidder to influence the Procuring Entity in the Procuring Entity’s decision in respect of bid evaluation, bid comparison or contract award will result in the rejection of the Bidder’s bid.
\n\n\n\n
15. Clarification of Bids
\n\n\n\n
To assist in the evaluation, comparison, and post-qualification of the bids, the Procuring Entity may ask in writing any Bidder for a clarification of its bid. All responses to requests for clarification shall be in writing. Any clarification submitted by a Bidder in respect to its bid and that is not in response to a request by the Procuring Entity shall not be considered.
\n\n\n\n
16. Domestic Preference
\n\n\n\n
16.1 Unless otherwise stated in the BDS, the Procuring Entity will grant a margin of preference for the purpose of comparison of bids in accordance with the following:
\n\n(a) The preference shall be applied when the lowest Foreign Bid is lower than the lowest bid offered by a Domestic Bidder.
\n\n(b) For evaluation purposes, the lowest Foreign Bid shall be increased by fifteen percent (15%).
\n\n(c) In the event that the lowest bid offered by a Domestic Bidder does not exceed the lowest Foreign Bid as increased, then the Procuring Entity shall award the contract to the Domestic Bidder at the amount of the lowest Foreign Bid.
\n\n(d) If the Domestic Bidder refuses to accept the award of contract at the amount of the Foreign Bid within two (2) calendar days from receipt of written advice from the BAC, the Procuring Entity shall award to the bidder offering the Foreign Bid, subject to post-qualification and submission of all the documentary requirements under these Bidding Documents.
\n\n(16.2) A Bidder may be granted preference as a Domestic Bidder subject to the certification from the DTI that the Bidder is offering unmanufactured articles, materials or supplies of the growth or production of the Philippines, or manufactured articles, materials, or supplies manufactured or to be manufactured in the Philippines substantially from articles, materials, or supplies of the growth, production, or manufacture, as the case may be, of the Philippines.
\n\n\n\n
17. Detailed Evaluation and Comparison of Bids
\n\n\n\n
17.1 The Procuring Entity will undertake the detailed evaluation and comparison of bids which have passed the opening and preliminary examination of bids, pursuant to ITB Clause 24, in order to determine the Lowest Calculated Bid.
\n\n17.2 The Lowest Calculated Bid shall be determined in two steps:
\n\n(a) The detailed evaluation of the financial component of the bids, to establish the correct calculated prices of the bids; and
\n\n(b) The ranking of the total bid prices as so calculated from the lowest to the highest. The bid with the lowest price shall be identified as the Lowest Calculated Bid.
\n\n17.3 The Procuring Entity’s BAC shall immediately conduct a detailed evaluation of all bids rated “passed,” using non-discretionary pass/fail criteria. The BAC shall consider the following in the evaluation of bids:
\n\n(a) Completeness of the bid. Unless the BDS allows partial bids, bids not addressing or providing all of the required items in the Schedule of Requirements including, where applicable, Schedule of Prices, shall be considered non-responsive and, thus, automatically disqualified. In this regard, where a required item is provided, but no price is indicated, the same shall be considered as non-responsive, but specifying a zero (0) or a dash (-) for the said item would mean that it is being offered for free to the Procuring Entity, except those required by law or regulations to be provided for; and
\n\n(b) Arithmetical corrections. Consider computational errors and omissions to enable proper comparison of all eligible bids. It may also consider bid modifications. Any adjustment shall be calculated in monetary terms to determine the calculated prices.
\n\n17.4 Based on the detailed evaluation of bids, those that comply with the above-mentioned requirements shall be ranked in the ascending order of their total calculated bid prices, as evaluated and corrected for computational errors, discounts and other modifications, to identify the Lowest Calculated Bid. Total calculated bid prices, as evaluated and corrected for computational errors, discounts and other modifications, which exceed the ABC shall not be considered, unless otherwise indicated in the BDS.
\n\n17.5 The Procuring Entity’s evaluation of bids shall be based on the bid price quoted in the Bid Form, which includes the Schedule of Prices.
\n\n17.6 Bids shall be evaluated on an equal footing to ensure fair competition. For this purpose, all bidders shall be required to include in their bids the cost of all taxes, such as, but not limited to, value added tax (VAT), income tax, local taxes, and other fiscal levies and duties which shall be itemized in the bid form and reflected in the detailed estimates. Such bids, including said taxes, shall be the basis for bid evaluation and comparison.
\n\n17.7 If so indicated pursuant to ITB Clause 1.2, Bids are being invited for individual lots or for any combination thereof, provided that all Bids and combinations of Bids shall be received by the same deadline and opened and evaluated simultaneously so as to determine the Bid or combination of Bids offering the lowest calculated cost to the Procuring Entity. Bid prices quoted shall correspond to all items specified for each lot and to all quantities specified for each item of a lot. Bid Security as required by ITB Clause 18 shall be submitted for each contract (lot) separately. The basis for evaluation of lots is specified in BDS Clause 28.3.
\n\n\n\n
18. Post-Qualification
\n\n\n\n
18.1 The BAC shall determine to its satisfaction whether the Bidder that is evaluated as having submitted the Lowest Calculated Bid complies with and is responsive to all the requirements and conditions specified in ITB Clauses 5, 12, and 13.
\n\n18.2 Within a non-extendible period of five (5) calendar days from receipt by the bidder of the notice from the BAC that it submitted the Lowest Calculated Bid, the Bidder shall submit its latest income and business tax returns filed and paid through the BIR Electronic Filing and Payment System (eFPS) and other appropriate licenses and permits required by law and stated in the BDS.
\n\nFailure to submit any of the post-qualification requirements on time, or a finding against the veracity thereof, shall disqualify the bidder for award. Provided in the event that a finding against the veracity of any of the documents submitted is made, it shall cause the forfeiture of the bid security in accordance with Section 69 of the IRR of RA 9184.
\n\n18.3 The determination shall be based upon an examination of the documentary evidence of the Bidder’s qualifications submitted pursuant to ITB Clauses 12 and 13, as well as other information as the Procuring Entity deems necessary and appropriate, using a non-discretionary “pass/fail” criterion, which shall be completed within a period of twelve (12) calendar days.
\n\n18.4 If the BAC determines that the Bidder with the Lowest Calculated Bid passes all the criteria for post-qualification, it shall declare the said bid as the LCRB, and recommend to the HoPE the award of contract to the said Bidder at its submitted price or its calculated bid price, whichever is lower.
\n\n18.5 A negative determination shall result in rejection of the Bidder’s Bid, in which event the Procuring Entity shall proceed to the next Lowest Calculated Bid with a fresh period to make a similar determination of that Bidder’s capabilities to perform satisfactorily. If the second Bidder, however, fails the post qualification, the procedure for post qualification shall be repeated for the Bidder with the next Lowest Calculated Bid, and so on until the LCRB is determined for recommendation for contract award.
\n\n18.6 Within a period not exceeding fifteen (15) calendar days from the determination by the BAC of the LCRB and the recommendation to award the contract, the HoPE or his duly authorized representative shall approve or disapprove the said recommendation.
\n\n18.7 In the event of disapproval, which shall be based on valid, reasonable, and justifiable grounds as provided for under Section 41 of the IRR of RA 9184, the HoPE shall notify the BAC and the Bidder in writing of such decision and the grounds for it. When applicable, the BAC shall conduct a post-qualification of the Bidder with the next Lowest Calculated Bid. A request for reconsideration may be filed by the bidder with the HoPE in accordance with Section 37.1.3 of the IRR of RA 9184.
\n\n\n\n
19. Reservation Clause
\n\n\n\n
19.1 Notwithstanding the eligibility or post-qualification of a Bidder, the Procuring Entity concerned reserves the right to review its qualifications at any stage of the procurement process if it has reasonable grounds to believe that a misrepresentation has been made by the said Bidder, or that there has been a change in the Bidder’s capability to undertake the project from the time it submitted its eligibility requirements. Should such review uncover any misrepresentation made in the eligibility and bidding requirements, statements or documents, or any changes in the situation of the Bidder which will affect its capability to undertake the project so that it fails the preset eligibility or bid evaluation criteria, the Procuring Entity shall consider the said Bidder as ineligible and shall disqualify it from submitting a bid or from obtaining an award or contract.
\n\n19.2 Based on the following grounds, the Procuring Entity reserves the right to reject any and all bids, declare a Failure of Bidding at any time prior to the contract award, or not to award the contract, without thereby incurring any liability, and make no assurance that a contract shall be entered into as a result of the bidding:
\n\n(a) If there is prima facie evidence of collusion between appropriate public officers or employees of the Procuring Entity, or between the BAC and any of the Bidders, or if the collusion is between or among the bidders themselves, or between a Bidder and a third party, including any act which restricts, suppresses or nullifies or tends to restrict, suppress or nullify competition;
\n\n(b) If the Procuring Entity’s BAC is found to have failed in following the prescribed bidding procedures; or
\n\n(c) For any justifiable and reasonable ground where the award of the contract will not redound to the benefit of the GOP as follows:
\n\n(i) If the physical and economic conditions have significantly changed so as to render the project no longer economically, financially or technically feasible as determined by the HoPE;
\n\n(ii) If the project is no longer necessary as determined by the HoPE; and
\n\n(iii) If the source of funds for the project has been withheld or reduced through no fault of the Procuring Entity.
\n\n19.3 In addition, the Procuring Entity may likewise declare a failure of bidding when:
\n\n(a) No bids are received;
\n\n(b) All prospective Bidders are declared ineligible;
\n\n(c) All bids fail to comply with all the bid requirements or fail post-qualification; or
\n\n(d) The bidder with the LCRB refuses, without justifiable cause to accept the award of contract, and no award is made in accordance with Section 40 of the IRR of RA 9184.
\n\n\n\n
F. Award of Contract
\n\n\n\n
20. Contract Award
\n\n20.1 Subject to ITB Clause 29, the HoPE or its duly authorized representative shall award the contract to the Bidder whose bid has been determined to be the LCRB.
\n\n20.2 Prior to the expiration of the period of bid validity, the Procuring Entity shall notify the successful Bidder in writing that its bid has been accepted, through a Notice of Award duly received by the Bidder or its representative personally or sent by registered mail or electronically, receipt of which must be confirmed in writing within two (2) days by the Bidder with the LCRB and submitted personally or sent by registered mail or electronically to the Procuring Entity.
\n\n20.3 Notwithstanding the issuance of the Notice of Award, award of contract shall be subject to the following conditions:
\n\n(a) Submission of the following documents within ten (10) calendar days from receipt of the Notice of Award:
\n\n(i) Valid JVA, if applicable; or
\n\n(ii) In the case of procurement by a Philippine Foreign Service Office or Post, the PhilGEPS Registration Number of the winning foreign Bidder;
\n\n(b) Posting of the performance security in accordance with ITB Clause 33;
\n\n(c) Signing of the contract as provided in ITB Clause 32; and
\n\n(d) Approval by higher authority, if required, as provided in Section 37.3 of the IRR of RA 9184.
\n\n20.4 At the time of contract award, the Procuring Entity shall not increase or decrease the quantity of goods originally specified in Section VI. Schedule of Requirements.
\n\n\n\n
21. Signing of the Contract
\n\n\n\n
21.1 At the same time as the Procuring Entity notifies the successful Bidder that its bid has been accepted, the Procuring Entity shall send the Contract Form to the Bidder, which contract has been provided in the Bidding Documents, incorporating therein all agreements between the parties.
\n\n21.2 Within ten (10) calendar days from receipt of the Notice of Award, the successful Bidder shall post the required performance security, sign and date the contract and return it to the Procuring Entity.
\n\n21.3 The Procuring Entity shall enter into contract with the successful Bidder within the same ten (10) calendar day period provided that all the documentary requirements are complied with.
\n\n21.4 The following documents shall form part of the contract:
\n\n(a) Contract Agreement;
\n\n(b) Bidding Documents;
\n\n(c) Winning bidder’s bid, including the Technical and Financial Proposals, and all other documents/statements submitted (e.g., bidder’s response to request for clarifications on the bid), including corrections to the bid, if any, resulting from the Procuring Entity’s bid evaluation;
\n\n(d) Performance Security;
\n\n(e) Notice of Award of Contract; and
\n\n(f) Other contract documents that may be required by existing laws and/or specified in the BDS.
\n\n\n\n
22. Performance Security
\n\n\n\n
22.1 To guarantee the faithful performance by the winning Bidder of its obligations under the contract, it shall post a performance security within a maximum period of ten (10) calendar days from the receipt of the Notice of Award from the Procuring Entity and in no case later than the signing of the contract.
\n\n22.2 The Performance Security shall be denominated in Philippine Pesos and posted in favor of the Procuring Entity in an amount not less than the percentage of the total contract price in accordance with the following schedule:
\n\n| \n\t\t\t Form of Performance Security \n\t\t\t | \n\t\t\t\n\t\t\t Amount of Performance Security (Not less than the Percentage of the Total Contract Price) \n\t\t\t | \n\t\t
| \n\t\t\t (a) Cash or cashier’s/manager’s check issued by a Universal or Commercial Bank. For biddings conducted by the LGUs, the Cashier’s/Manager’s Check may be issued by other banks certified by the BSP as authorized to issue such financial instrument. \n\t\t\t | \n\t\t\t\n\t\t\t Five percent (5%) \n\t\t\t | \n\t\t
| \n\t\t\t (b) Bank draft/guarantee or irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank. For biddings conducted by the LGUs, the Bank Draft/ Guarantee or Irrevocable Letter of Credit may be issued by other banks certified by the BSP as authorized to issue such financial instrument. \n\t\t\t | \n\t\t|
| \n\t\t\t (c) Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security. \n\t\t\t | \n\t\t\t\n\t\t\t Thirty percent (30%) \n\t\t\t | \n\t\t
\n\n
22.3 Failure of the successful Bidder to comply with the above-mentioned requirement shall constitute sufficient ground for the annulment of the award and forfeiture of the bid security, in which event the Procuring Entity shall have a fresh period to initiate and complete the post qualification of the second Lowest Calculated Bid. The procedure shall be repeated until the LCRB is identified and selected for recommendation of contract award. However, if no Bidder passed post-qualification, the BAC shall declare the bidding a failure and conduct a re-bidding with re-advertisement, if necessary.
\n\n\n\n
23. Notice to Proceed
\n\n\n\n
24. Within seven (7) calendar days from the date of approval of the contract by the appropriate government approving authority, the Procuring Entity shall issue the Notice to Proceed (NTP) together with a copy or copies of the approved contract to the successful Bidder. All notices called for by the terms of the contract shall be effective only at the time of receipt thereof by the successful Bidder.
\n\nProtest Mechanism
\n\nDecisions of the procuring entity at any stage of the procurement process may be questioned in accordance with Section 55 of the IRR of RA 9184.
\n\n
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Section III. Bid Data Sheet
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Bid Data Sheet
\n\n| \n\t\t\t ITB Clause \n\t\t\t | \n\t\t\t\n\t\t | ||||||||
| \n\t\t\t 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Procuring Entity is the Philippine Fisheries and Coastal Resiliency Project. \n\n\t\t\tThe name of the Contract is Procurement of Vehicles for FishCoRe Project. \n\n\t\t\tThe identification number of the Contract is FishCoRe–2024-NCB-Goods-1 \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 1.7 \n\t\t\t | \n\t\t\t\n\t\t\t The lots and references are: \n\n\t\t\t
| \n\t\t||||||||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t The Funding Source is the World Bank through Loan No. 9480-PH in the amount of US$ 176,020,000.00. \n\n\t\t\tThe name of the Project is: Philippine Fisheries and Coastal Resiliency Project (FishCoRe) \n\n\t\t\tPayments by the Foreign Funding Source will be made only at the request of the PROCURING ENTITY and upon approval by the Funding Source in accordance with the terms and conditions of the Loan Agreement between the PROCURING ENTITY and the Funding Source. (Hereunder called the “Loan Agreement”). \n\n\t\t\tThe Payments will be subject in all respect to the terms and conditions of the Loan Agreement and the applicable law. No party other than the PROCURING ENTITY shall derive any rights from the Loan Agreement or have any claim to the funds. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 3.1 \n\t\t\t | \n\t\t\t\n\t\t\t The World Bank’s Anti-Corruption Policy requires the Borrowers (including beneficiaries of Bank-financed activity), as well as Bidders, Suppliers, Contractors and their agents (whether declared or not), sub-contractors, sub-consultants, service providers or suppliers, and any personnel thereof, observe the highest standard of ethics during the procurement and execution of Bank-financed contracts. Any action to influence the procurement process or contract execution for undue advantage is improper. \n\n\t\t\tIn pursuance of this policy, the Bank: \n\n\t\t\t(a) defines, for the purposes of this provision, the terms set forth below as follows: \n\n\t\t\t(i) "Corrupt practice" means the offering, giving, receiving, or soliciting, directly or indirectly, anything of value to influence improperly the actions of another party. Another party refers to a public official acting in relation to the procurement process or contract execution. Public official includes World Bank staff and employees of other organizations taking or reviewing procurement decisions; \n\n\t\t\t(ii) "fraudulent practice" means any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation. The term "party" refers to a public official; the terms "benefit" and "obligations" relate to the procurement process or contract execution; and the "act or omission" is intended to influence the procurement process or contract execution; \n\n\t\t\t(iii) "Coercive practice" means impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party. The term "party" refers to a participant in the procurement process or contract execution; \n\t\t\t \n\n\t\t\t(iv) "Collusive practice" means an arrangement between two or more parties designed to achieve an improper purpose, including influencing improperly the actions of another party. The term "parties" refers to participants in the procurement process (including public officials) attempting either themselves, or through another person or entity not participating in the procurement or selection process, to simulate competition or establish bid prices at artificial, noncompetitive levels, or are privy to each other's bid prices or other conditions; \n\t\t\t \n\n\t\t\t(v) "obstructive practice" is \n\t\t\t \n\n\t\t\t(aa) deliberately destroying, falsifying, altering, or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation, or \n\n\t\t\t(bb) acts intended to materially impede the exercise of the Bank's inspection and audit rights provided for under paragraph (e) below. \n\n\t\t\t(b) will reject a proposal for award if it determines that the Bidder recommended for award, or any of its personnel, or its agents, or its sub-consultants, sub-contractors, service providers, suppliers and/or their employees, has, directly or indirectly, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices or other integrity violations in competing for the Contract in question \n\n\t\t\t(c) will declare mis-procurement and cancel the portion of the financing allocated to a contract if it determines at any time that representatives of the Borrower or of a recipient of any part of the proceeds of the financing engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices during the procurement or the implementation of the contract in question, without the Borrower having taken timely and appropriate action satisfactory to Bank to address such practices when they occur, including by failing to inform the Bank in a timely manner at the time they knew of the practices; \n\n\t\t\t(d) will sanction a firm or an individual, at any time, in accordance with the prevailing Bank's sanctions procedures, including by publicly declaring such firm or individual ineligible, either indefinitely or for a stated period of time: (i) to be awarded a Bank-financed contract; and (ii) to be a nominated sub-contractor, consultant, manufacturer or supplier, or service provider (different names are used depending on the particular bidding document) is one which has either been (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower. A firm or individual may be declared ineligible to be awarded a Bank financed contract upon (i) completion of the Bank's sanctions proceedings as per its sanctions procedures, including, inter alia, cross debarment as agreed with other International Financial Institutions, including Multilateral Development Banks, and through the application of the World Bank Group corporate administrative procurement sanctions procedures for fraud and corruption; and (ii) as a result of temporary suspension or early temporary suspension in connection with an ongoing sanctions proceeding. See footnote 14 and paragraph 8 of Appendix 1 of the World Bank Guidelines for Procurement of Goods, Works, and Non-Consulting Services; \n\n\t\t\t(e) will require that a clause be included in bidding documents and in contracts financed by a Bank loan or grant, requiring bidders, suppliers and contractors, and their sub-contractors, agents, personnel, consultants, service providers, or suppliers to permit Bank to inspect all accounts and records and other documents relating to the submission of bids and contract performance, and to have them audited by auditors appointed by Bank. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 5.1 \n\t\t\t | \n\t\t\t\n\t\t\t No further instructions. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 5.2 \n\t\t\t | \n\t\t\t\n\t\t\t The Loan Agreement provides that procurement shall follow the Bank’s Procurement Guidelines and Section 1.8 thereof permits the participation of firm from all countries except for those mentioned in Section 1.10 thereof. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 5.4 \n\t\t\t | \n\t\t\t\n\t\t\t The Bidder must have completed, within the period specified in the Invitation to Bid and ITB Clause 12.1(a)(ii), a single contract that is similar to this Project, equivalent to at least fifty percent (50%) of the EPC. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t No further instructions. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 8.1 \n\t\t\t | \n\t\t\t\n\t\t\t Subcontracting is not allowed. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 8.2 \n\t\t\t | \n\t\t\t\n\t\t\t Not applicable \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 9.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Procuring Entity will hold a pre-bid conference for this Project on September 27, 2024, 1:30PM at 2nd floor, National Food Authority Building, Visayas Avenue, Brgy. Vasra, Quezon City and through video-conferencing via Zoom. \n\t\t\t \n\n\t\t\tAll prospective bidders are advised to contact the SBAC Secretariat through email at bac.fishcore@bfar.da.gov.ph, in advance or prior to the scheduled procurement activity, to get log-in details for the Zoom Application meeting \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 10.1 \n\t\t\t\n\t\t\t \n\t\t\t \n\t\t\t \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t The Procuring Entity’s address is: \n\n\t\t\tBFAR Special Bids and Awards Committee \n\n\t\t\t2nd floor, National Food Authority Building, \n\n\t\t\tVisayas Avenue, Brgy. Vasra, Quezon City \n\n\t\t\tTel. Nos. 02-8740-9880 \n\n\t\t\tOfficial email address: bac.fishcore@bfar.da.gov.ph \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 12.1(a) \n\t\t\t | \n\t\t\t\n\t\t\t During Bid opening, if the first bid envelope lacks any of the following documents, the bid shall be declared non-responsive. \n\t\t\t \n\n\t\t\tThe first envelope shall contain the following eligibility and technical documents: \n\t\t\t \n\n\t\t\ta. Eligibility Requirements \n\n\t\t\t\n\n\t\t\t i. Registration Certification of the Company; \n\n\t\t\tii. List of relevant contracts that comply to experience requirement as specified in ITB Clause 5.4; \n\n\t\t\tiii. Audited financial statement for the past 2 years; \n\n\t\t\tiv. Line of Credit from a universal or commercial bank, in accordance with ITB Clause 5.5; \n\n\t\t\tv. In case of Joint Venture, the JV Agreement, if existing, or a signed Statement from the partner companies that they will enter into a JV in case of award of contract. \n\t\t\t \n\n\t\t\tb. Technical Document \n\t\t\t \n\n\t\t\tvi. Bid Securing Declaration as required in ITB 18; \n\n\t\t\tvii. Conformity with the technical specifications, as enumerated and specified in Sections VI and VII of the Bidding Documents; \n\t\t\t \n\n\t\t\tThe second envelope shall contain the following financial documents: \n\t\t\t \n\n\t\t\t
Foreign bidders may submit the equivalent documents, if any, issued by the country of the foreign bidder. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 12.1(a)(ii) \n\t\t\t | \n\t\t\t\n\t\t\t The bidder’s SLCC similar to the contract to be bid should have been completed within five (5) years prior to the deadline for the submission and receipt of bids. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 13.1 \n\t\t\t | \n\t\t\t\n\t\t\t No additional requirements. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 13.1(b) \n\t\t\t | \n\t\t\t\n\t\t\t Domestic preference is not applicable. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 13.2 \n\t\t\t | \n\t\t\t\n\t\t\t There is no ceiling for Financial Proposals. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 15.4(a)(iv) \n\t\t\t | \n\t\t\t\n\t\t\t No incidental services are required. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 15.4(b) \n\t\t\t | \n\t\t\t\n\t\t\t For Goods offered from outside the Purchaser’s country, the Bidder shall quote prices using the following Incoterms: CIP (Port of Manila) including the cost of customs, taxes, import, permits, import security clearance, and local transport to final destination. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 16.1(b) \n\t\t\t | \n\t\t\t\n\t\t\t The Bid prices for Goods supplied from outside of the Philippines shall be quoted in Philippine Pesos. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 16.3 \n\t\t\t | \n\t\t\t\n\t\t\t No further instruction \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 17.1 \n\t\t\t | \n\t\t\t\n\t\t\t Bids will be valid until 90 days from bid opening date. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 18.1 \n\t\t\t | \n\t\t\t\n\t\t\t The bid security shall be in the form of a Bid Securing Declaration. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 18.2 \n\t\t\t | \n\t\t\t\n\t\t\t The bid security shall be valid until 120 days from bid opening date. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 20.3 \n\t\t\t | \n\t\t\t\n\t\t\t Each Bidder shall submit one (1) original and three (3) copies of the first and second components of its bid. \n\n\t\t\t\n\n\t\t\t Labelling Instruction \n\t\t\t \n\n\t\t\tThe main envelope shall: \n\t\t\t \n\n\t\t\t(a) contain the name of the contract to be bid in capital letters: “PROCUREMENT OF VEHICLES FOR FISHCORE PROJECT.” \n\t\t\t \n\n\t\t\t(b) bear the name, address and contact number of the Bidder in capital letters: \n\n\t\t\tCompany name: __________ \n\n\t\t\tAddress: __________ \n\n\t\t\tContact number: __________ \n\t\t\t \n\n\t\t\t(c) be addressed to the Procuring Entity’s BAC: \n\n\t\t\tSPECIAL BIDS AND AWARDS COMMITTEE (SBAC) \n\n\t\t\tBureau of Fisheries and Aquatic Resources - Fisheries and Coastal Resiliency Project (BFAR-FishCoRe) \n\t\t\t \n\n\t\t\t(d) bear the specific identification of this bidding process indicated in the ITB Clause 1.2: \n\t\t\t \n\n\t\t\tFishCoRe–2024-NCB-Goods-1 (Lots 1-3) \n\t\t\t \n\n\t\t\t
(e) bear a warning “DO NOT OPEN BEFORE…” the date and time for the opening of bids, in accordance with ITB Clause 21. \n\n\t\t\t“DO NOT OPEN BEFORE OCTOBER 11, 2024, 1:30PM” \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 21 \n\t\t\t | \n\t\t\t\n\t\t\t The address for submission of bids is \n\n\t\t\tBFAR Special Bids and Awards Committee \n\n\t\t\t2nd floor, National Food Authority Building, \n\n\t\t\tVisayas Avenue, Brgy. Vasra, Quezon City \n\n\t\t\tTel. Nos. 02-8740-9880 \n\t\t\t \n\n\t\t\tThe deadline for submission of bids is October 11, 2024, 1:30 PM \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 24.1 \n\t\t\t | \n\t\t\t\n\t\t\t The place of bid opening is \n\n\t\t\tBFAR Special Bids and Awards Committee \n\n\t\t\t2nd floor, National Food Authority Building, \n\n\t\t\tVisayas Avenue, Brgy. Vasra, Quezon City \n\n\t\t\tTel. Nos. 02-8740-9880 \n\t\t\t \n\n\t\t\tThe date and time of bid opening is October 11, 2024, 1:30PM \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 24.2 \n\t\t\t | \n\t\t\t\n\t\t\t During Bid opening, if the first envelope lacks any of the documents listed in World Bank BDS 12.1, the bid shall be declared non-responsive but the documents shall be kept by the Procuring Entity. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 24.3 \n\t\t\t | \n\t\t\t\n\t\t\t The financial proposals in the second envelope of all the bidders shall be read for record purposes. The first and second envelopes shall not be returned to the bidders. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 27.1 \n\t\t\t | \n\t\t\t\n\t\t\t No domestic preference is applicable. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 28.3 (a) \n\t\t\t | \n\t\t\t\n\t\t\t Partial bids is not allowed. All Goods are grouped in lots listed below. Bidders shall have the option of submitting a proposal on any or all lots and evaluation and contract award will be undertaken on a per lot basis. Lots shall not be divided further into sub-lots for the purpose of bidding, evaluation, and contract award. \n\t\t\t \n\n\t\t\t
| \n\t\t||||||||
| \n\t\t\t 28.7 \n\t\t\t | \n\t\t\t\n\t\t\t Bidder shall have the option of submitting a proposal on any or combination or all lots and evaluation and contract award will be undertaken on a per lot basis. Lots shall not be divided further into sub-lots for the purpose of bidding, evaluation, and contract award. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 28.4 \n\t\t\t | \n\t\t\t\n\t\t\t There is no ceiling for Financial Proposals. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 29.2 \n\t\t\t | \n\t\t\t\n\t\t\t No additional requirement. \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 32.4(f) \n\t\t\t | \n\t\t\t\n\t\t\t No additional requirement. \n\t\t\t | \n\t\t
\n
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Section IV. General Conditions of Contract
\n\n
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TABLE OF CONTENTS
\n\n1. Definitions 46
\n\n2. Corrupt,Fraudulent,Collusive,andCoercive Practices 46
\n\n3. Inspection and Audit by the Funding Source 48
\n\n4. Governing Law and Language 48
\n\n5. Notices 48
\n\n6. Scope of Contract 48
\n\n7. Subcontracting 48
\n\n8. Procuring Entity’s Responsibilities 49
\n\n9. Prices 49
\n\n10. Payment 49
\n\n11. Advance Payment and Terms of Payment 50
\n\n12. Taxes and Duties 50
\n\n13. Performance Security 50
\n\n14. Use of Contract Documents and Information 51
\n\n15. Standards 51
\n\n16. Inspection and Tests 51
\n\n17. Warranty 52
\n\n18. Delays in the Supplier’s Performance 53
\n\n19. Liquidated Damages 53
\n\n20. Settlement of Disputes 53
\n\n21. Liability of the Supplier 54
\n\n22. Force Majeure 54
\n\n23. Termination for Default 54
\n\n24. Termination for Insolvency 55
\n\n25. Termination for Convenience 55
\n\n26. Termination for Unlawful Acts 56
\n\n27. Procedures for Termination of Contracts 56
\n\n28. Assignment of Rights 57
\n\n29. Contract Amendment 57
\n\n30. Application 57
\n\n\n\n
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1. Definitions
\n\n\n\n
1.1 In this Contract, the following terms shall be interpreted as indicated:
\n\n(a) “The Contract” means the agreement entered into between the Procuring Entity and the Supplier, as recorded in the Contract Form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein.
\n\n(b) “The Contract Price” means the price payable to the Supplier under the Contract for the full and proper performance of its contractual obligations.
\n\n(c) “The Goods” means all of the supplies, equipment, machinery, spare parts, other materials and/or general support services which the Supplier is required to provide to the Procuring Entity under the Contract.
\n\n(d) “The Services” means those services ancillary to the supply of the Goods, such as transportation and insurance, and any other incidental services, such as installation, commissioning, provision of technical assistance, training, and other such obligations of the Supplier covered under the Contract.
\n\n(e) “GCC” means the General Conditions of Contract contained in this Section.
\n\n(f) “SCC” means the Special Conditions of Contract.
\n\n(g) “The Procuring Entity” means the organization purchasing the Goods, as named in the SCC.
\n\n(h) “The Procuring Entity’s country” is the Philippines.
\n\n(i) “The Supplier” means the individual contractor, manufacturer distributor, or firm supplying/manufacturing the Goods and Services under this Contract and named in the SCC.
\n\n(j) The “Funding Source” means the organization named in the SCC.
\n\n(k) “The Project Site,” where applicable, means the place or places named in the SCC.
\n\n(l) “Day” means calendar day.
\n\n(m) The “Effective Date” of the contract will be the date of signing the contract, however the Supplier shall commence performance of its obligations only upon receipt of the Notice to Proceed and copy of the approved contract.
\n\n(n) “Verified Report” refers to the report submitted by the Implementing Unit to the HoPE setting forth its findings as to the existence of grounds or causes for termination and explicitly stating its recommendation for the issuance of a Notice to Terminate.
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\n\n
2. Corrupt, Fraudulent, Collusive, and Coercive Practices
\n\n\n\n
2.1 Unless otherwise provided in the SCC, the Procuring Entity as well as the bidders, contractors, or suppliers shall observe the highest standard of ethics during the procurement and execution of this Contract. In pursuance of this policy, the Procuring Entity:
\n\n(a) defines, for the purposes of this provision, the terms set forth below as follows:
\n\n(i) "corrupt practice" means behavior on the part of officials in the public or private sectors by which they improperly and unlawfully enrich themselves, others, or induce others to do so, by misusing the position in which they are placed, and it includes the offering, giving, receiving, or soliciting of anything of value to influence the action of any such official in the procurement process or in contract execution; entering, on behalf of the Government, into any contract or transaction manifestly and grossly disadvantageous to the same, whether or not the public officer profited or will profit thereby, and similar acts as provided in Republic Act 3019.
\n\n(ii) "fraudulent practice" means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Procuring Entity, and includes collusive practices among Bidders (prior to or after bid submission) designed to establish bid prices at artificial, non-competitive levels and to deprive the Procuring Entity of the benefits of free and open competition.
\n\n(iii) “collusive practices” means a scheme or arrangement between two or more Bidders, with or without the knowledge of the Procuring Entity, designed to establish bid prices at artificial, non-competitive levels.
\n\n(iv) “coercive practices” means harming or threatening to harm, directly or indirectly, persons, or their property to influence their participation in a procurement process, or affect the execution of a contract;
\n\n(v) “obstructive practice” is
\n\n(aa) deliberately destroying, falsifying, altering or concealing of evidence material to an administrative proceedings or investigation or making false statements to investigators in order to materially impede an administrative proceedings or investigation of the Procuring Entity or any foreign government/foreign or international financing institution into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the administrative proceedings or investigation or from pursuing such proceedings or investigation; or
\n\n(bb) acts intended to materially impede the exercise of the inspection and audit rights of the Procuring Entity or any foreign government/foreign or international financing institution herein.
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(b) will reject a proposal for award if it determines that the Bidder recommended for award has engaged in any of the practices mentioned in this Clause for purposes of competing for the contract.
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2.2 Further the Funding Source, Borrower or Procuring Entity, as appropriate, will seek to impose the maximum civil, administrative and/or criminal penalties available under the applicable law on individuals and organizations deemed to be involved with any of the practices mentioned in GCC Clause 2.1(a).
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3. Inspection and Audit by the Funding Source
\n\nThe Supplier shall permit the Funding Source to inspect the Supplier’s accounts and records relating to the performance of the Supplier and to have them audited by auditors appointed by the Funding Source, if so required by the Funding Source.
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4. Governing Law and Language
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4.1 This Contract shall be interpreted in accordance with the laws of the Republic of the Philippines.
\n\n4.2 This Contract has been executed in the English language, which shall be the binding and controlling language for all matters relating to the meaning or interpretation of this Contract. All correspondence and other documents pertaining to this Contract exchanged by the parties shall be written in English
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5. Notices
\n\n5.1 Any notice, request, or consent required or permitted to be given or made pursuant to this Contract shall be in writing. Any such notice, request, or consent shall be deemed to have been given or made when received by the concerned party, either in person or through an authorized representative of the Party to whom the communication is addressed, or when sent by registered mail, telex, telegram, or facsimile to such Party at the address specified in the SCC, which shall be effective when delivered and duly received or on the notice’s effective date, whichever is later.
\n\n5.2 A Party may change its address for notice hereunder by giving the other Party notice of such change pursuant to the provisions listed in the SCC for GCC Clause 5.1.
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6. Scope of Contract
\n\n6.1 The Goods and Related Services to be provided shall be as specified in Section VI. Schedule of Requirements.
\n\n6.2 This Contract shall include all such items, although not specifically mentioned, that can be reasonably inferred as being required for its completion as if such items were expressly mentioned herein. Any additional requirements for the completion of this Contract shall be provided in the SCC.
\n\n7. Subcontracting
\n\n7.1 Subcontracting of any portion of the Goods, if allowed in the BDS, does not relieve the Supplier of any liability or obligation under this Contract. The Supplier will be responsible for the acts, defaults, and negligence of any subcontractor, its agents, servants or workmen as fully as if these were the Supplier’s own acts, defaults, or negligence, or those of its agents, servants or workmen.
\n\n7.2 If subcontracting is allowed, the Supplier may identify its subcontractor during contract implementation. Subcontractors disclosed and identified during the bidding may be changed during the implementation of this Contract. In either case, subcontractors must submit the documentary requirements under ITB Clause 12 and comply with the eligibility criteria specified in the BDS. In the event that any subcontractor is found by the Procuring Entity to be ineligible, the subcontracting of such portion of the Goods shall be disallowed.
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8. Procuring Entity’s Responsibilities
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8.1 Whenever the performance of the obligations in this Contract requires that the Supplier obtain permits, approvals, import, and other licenses from local public authorities, the Procuring Entity shall, if so needed by the Supplier, make its best effort to assist the Supplier in complying with such requirements in a timely and expeditious manner.
\n\n8.2 The Procuring Entity shall pay all costs involved in the performance of its responsibilities in accordance with GCC Clause 6.
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9. Prices
\n\n9.1 For the given scope of work in this Contract as awarded, all bid prices are considered fixed prices, and therefore not subject to price escalation during contract implementation, except under extraordinary circumstances and upon prior approval of the GPPB in accordance with Section 61 of R.A. 9184 and its IRR or except as provided in this Clause.
\n\n9.2 Prices charged by the Supplier for Goods delivered and/or services performed under this Contract shall not vary from the prices quoted by the Supplier in its bid, with the exception of any change in price resulting from a Change Order issued in accordance with GCC Clause 29.
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10. Payment
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10.1 Payments shall be made only upon a certification by the HoPE to the effect that the Goods have been rendered or delivered in accordance with the terms of this Contract and have been duly inspected and accepted. Except with the prior approval of the President no payment shall be made for services not yet rendered or for supplies and materials not yet delivered under this Contract. Ten percent (10%) of the amount of each payment shall be retained by the Procuring Entity to cover the Supplier’s warranty obligations under this Contract as described in GCC Clause 17.
\n\n10.2 The Supplier’s request(s) for payment shall be made to the Procuring Entity in writing, accompanied by an invoice describing, as appropriate, the Goods delivered and/or Services performed, and by documents submitted pursuant to the SCC provision for GCC Clause 6.2, and upon fulfillment of other obligations stipulated in this Contract.
\n\n10.3 Pursuant to GCC Clause 10.2, payments shall be made promptly by the Procuring Entity, but in no case later than sixty (60) days after submission of an invoice or claim by the Supplier. Payments shall be in accordance with the schedule stated in the SCC.
\n\n10.4 Unless otherwise provided in the SCC, the currency in which payment is made to the Supplier under this Contract shall be in Philippine Pesos.
\n\n10.5 Unless otherwise provided in the SCC, payments using Letter of Credit (LC), in accordance with the Guidelines issued by the GPPB, is allowed. For this purpose, the amount of provisional sum is indicated in the SCC. All charges for the opening of the LC and/or incidental expenses thereto shall be for the account of the Supplier.
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11. Advance Payment and Terms of Payment
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11.1 Advance payment shall be made only after prior approval of the President, and shall not exceed fifteen percent (15%) of the Contract amount, unless otherwise directed by the President or in cases allowed under Annex “D” of RA 9184.
\n\n11.2 All progress payments shall first be charged against the advance payment until the latter has been fully exhausted.
\n\n11.3 For Goods supplied from abroad, unless otherwise indicated in the SCC, the terms of payment shall be as follows:
\n\n(a) On Contract Signature: Fifteen Percent (15%) of the Contract Price shall be paid within sixty (60) days from signing of the Contract and upon submission of a claim and a bank guarantee for the equivalent amount valid until the Goods are delivered and in the form provided in Section VIII. Bidding Forms.
\n\n(b) On Delivery: Sixty-five percent (65%) of the Contract Price shall be paid to the Supplier within sixty (60) days after the date of receipt of the Goods and upon submission of the documents (i) through (vi) specified in the SCC provision on Delivery and Documents.
\n\n(c) On Acceptance: The remaining twenty percent (20%) of the Contract Price shall be paid to the Supplier within sixty (60) days after the date of submission of the acceptance and inspection certificate for the respective delivery issued by the Procuring Entity’s authorized representative. In the event that no inspection or acceptance certificate is issued by the Procuring Entity’s authorized representative within forty five (45) days of the date shown on the delivery receipt, the Supplier shall have the right to claim payment of the remaining twenty percent (20%) subject to the Procuring Entity’s own verification of the reason(s) for the failure to issue documents (vii) and (viii) as described in the SCC provision on Delivery and Documents.
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12. Taxes and Duties
\n\nThe Supplier, whether local or foreign, shall be entirely responsible for all the necessary taxes, stamp duties, license fees, and other such levies imposed for the completion of this Contract.
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13. Performance Security
\n\n13.1 Within ten (10) calendar days from receipt of the Notice of Award from the Procuring Entity but in no case later than the signing of the contract by both parties, the successful Bidder shall furnish the performance security in any the forms prescribed in the ITB Clause 33.2.
\n\n13.2 The performance security posted in favor of the Procuring Entity shall be forfeited in the event it is established that the winning bidder is in default in any of its obligations under the contract.
\n\n13.3 The performance security shall remain valid until issuance by the Procuring Entity of the Certificate of Final Acceptance.
\n\n13.4 The performance security may be released by the Procuring Entity and returned to the Supplier after the issuance of the Certificate of Final Acceptance subject to the following conditions:
\n\n(a) There are no pending claims against the Supplier or the surety company filed by the Procuring Entity;
\n\n(b) The Supplier has no pending claims for labor and materials filed against it; and
\n\n(c) Other terms specified in the SCC.
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13.5 In case of a reduction of the contract value, the Procuring Entity shall allow a proportional reduction in the original performance security, provided that any such reduction is more than ten percent (10%) and that the aggregate of such reductions is not more than fifty percent (50%) of the original performance security.
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14. Use of Contract Documents and Information
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14.1 The Supplier shall not, except for purposes of performing the obligations in this Contract, without the Procuring Entity’s prior written consent, disclose this Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the Procuring Entity. Any such disclosure shall be made in confidence and shall extend only as far as may be necessary for purposes of such performance.
\n\n14.2 Any document, other than this Contract itself, enumerated in GCC Clause 14.1 shall remain the property of the Procuring Entity and shall be returned (all copies) to the Procuring Entity on completion of the Supplier’s performance under this Contract if so required by the Procuring Entity.
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15. Standards
\n\nThe Goods provided under this Contract shall conform to the standards mentioned in the Section VII. Technical Specifications; and, when no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the institution concerned.
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16. Inspection and Tests
\n\n16.1 The Procuring Entity or its representative shall have the right to inspect and/or to test the Goods to confirm their conformity to the Contract specifications at no extra cost to the Procuring Entity. The SCC and
\n\n16.2 Section VII. Technical Specifications shall specify what inspections and/or tests the Procuring Entity requires and where they are to be conducted. The Procuring Entity shall notify the Supplier in writing, in a timely manner, of the identity of any representatives retained for these purposes.
\n\n16.3 If applicable, the inspections and tests may be conducted on the premises of the Supplier or its subcontractor(s), at point of delivery, and/or at the goods’ final destination. If conducted on the premises of the Supplier or its subcontractor(s), all reasonable facilities and assistance, including access to drawings and production data, shall be furnished to the inspectors at no charge to the Procuring Entity. The Supplier shall provide the Procuring Entity with results of such inspections and tests.
\n\n16.4 The Procuring Entity or its designated representative shall be entitled to attend the tests and/or inspections referred to in this Clause provided that the Procuring Entity shall bear all of its own costs and expenses incurred in connection with such attendance including, but not limited to, all traveling and board and lodging expenses.
\n\n16.5 The Procuring Entity may reject any Goods or any part thereof that fail to pass any test and/or inspection or do not conform to the specifications. The Supplier shall either rectify or replace such rejected Goods or parts thereof or make alterations necessary to meet the specifications at no cost to the Procuring Entity, and shall repeat the test and/or inspection, at no cost to the Procuring Entity, upon giving a notice pursuant to GCC Clause 5.
\n\n16.6 The Supplier agrees that neither the execution of a test and/or inspection of the Goods or any part thereof, nor the attendance by the Procuring Entity or its representative, shall release the Supplier from any warranties or other obligations under this Contract.
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17. Warranty
\n\n17.1 The Supplier warrants that the Goods supplied under the Contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials, except when the technical specifications required by the Procuring Entity provides otherwise.
\n\n17.2 The Supplier further warrants that all Goods supplied under this Contract shall have no defect, arising from design, materials, or workmanship or from any act or omission of the Supplier that may develop under normal use of the supplied Goods in the conditions prevailing in the country of final destination.
\n\n17.3 In order to assure that manufacturing defects shall be corrected by the Supplier, a warranty shall be required from the Supplier for a minimum period specified in the SCC. The obligation for the warranty shall be covered by, at the Supplier’s option, either retention money in an amount equivalent to at least one percent (1%) of every progress payment, or a special bank guarantee equivalent to at least one percent (1%) of the total Contract Price or other such amount if so specified in the SCC. The said amounts shall only be released after the lapse of the warranty period specified in the SCC; provided, however, that the Supplies delivered are free from patent and latent defects and all the conditions imposed under this Contract have been fully met.
\n\n17.4 The Procuring Entity shall promptly notify the Supplier in writing of any claims arising under this warranty. Upon receipt of such notice, the Supplier shall, within the period specified in the SCC and with all reasonable speed, repair or replace the defective Goods or parts thereof, without cost to the Procuring Entity.
\n\n17.5 If the Supplier, having been notified, fails to remedy the defect(s) within the period specified in GCC Clause 17.4, the Procuring Entity may proceed to take such remedial action as may be necessary, at the Supplier’s risk and expense and without prejudice to any other rights which the Procuring Entity may have against the Supplier under the Contract and under the applicable law.
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18. Delays in the Supplier’s Performance
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18.1 Delivery of the Goods and/or performance of Services shall be made by the Supplier in accordance with the time schedule prescribed by the Procuring Entity in Section VI. Schedule of Requirements.
\n\n18.2 If at any time during the performance of this Contract, the Supplier or its Subcontractor(s) should encounter conditions impeding timely delivery of the Goods and/or performance of Services, the Supplier shall promptly notify the Procuring Entity in writing of the fact of the delay, its likely duration and its cause(s). As soon as practicable after receipt of the Supplier’s notice, and upon causes provided for under GCC Clause 22, the Procuring Entity shall evaluate the situation and may extend the Supplier’s time for performance, in which case the extension shall be ratified by the parties by amendment of Contract.
\n\n18.3 Except as provided under GCC Clause 22, a delay by the Supplier in the performance of its obligations shall render the Supplier liable to the imposition of liquidated damages pursuant to GCC Clause 19, unless an extension of time is agreed upon pursuant to GCC Clause 29 without the application of liquidated damages.
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19. Liquidated Damages
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Subject to GCC Clauses 18 and 22, if the Supplier fails to satisfactorily deliver any or all of the Goods and/or to perform the Services within the period(s) specified in this Contract inclusive of duly granted time extensions if any, the Procuring Entity shall, without prejudice to its other remedies under this Contract and under the applicable law, deduct from the Contract Price, as liquidated damages, the applicable rate of one tenth (1/10) of one (1) percent of the cost of the unperformed portion for every day of delay until actual delivery or performance. The maximum deduction shall be ten percent (10%) of the amount of contract. Once the maximum is reached, the Procuring Entity may rescind or terminate the Contract pursuant to GCC Clause 23, without prejudice to other courses of action and remedies open to it.
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20.0Settlement of Disputes
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20.1 If any dispute or difference of any kind whatsoever shall arise between the Procuring Entity and the Supplier in connection with or arising out of this Contract, the parties shall make every effort to resolve amicably such dispute or difference by mutual consultation.
\n\n20.2 If after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual consultation, then either the Procuring Entity or the Supplier may give notice to the other party of its intention to commence arbitration, as hereinafter provided, as to the matter in dispute, and no arbitration in respect of this matter may be commenced unless such notice is given.
\n\n20.3 Any dispute or difference in respect of which a notice of intention to commence arbitration has been given in accordance with this Clause shall be settled by arbitration. Arbitration may be commenced prior to or after delivery of the Goods under this Contract.
\n\n20.4 In the case of a dispute between the Procuring Entity and the Supplier, the dispute shall be resolved in accordance with Republic Act 9285 (“R.A. 9285”), otherwise known as the “Alternative Dispute Resolution Act of 2004.”
\n\n20.5 Notwithstanding any reference to arbitration herein, the parties shall continue to perform their respective obligations under the Contract unless they otherwise agree; and the Procuring Entity shall pay the Supplier any monies due the Supplier.
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21. Liability of the Supplier
\n\n21.1 The Supplier’s liability under this Contract shall be as provided by the laws of the Republic of the Philippines, subject to additional provisions, if any, set forth in the SCC.
\n\n21.2 Except in cases of criminal negligence or willful misconduct, and in the case of infringement of patent rights, if applicable, the aggregate liability of the Supplier to the Procuring Entity shall not exceed the total Contract Price, provided that this limitation shall not apply to the cost of repairing or replacing defective equipment.
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22. Force Majeure
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22.1 The Supplier shall not be liable for forfeiture of its performance security, liquidated damages, or termination for default if and to the extent that the Supplier’s delay in performance or other failure to perform its obligations under the Contract is the result of a force majeure.
\n\n22.2 For purposes of this Contract the terms “force majeure” and “fortuitous event” may be used interchangeably. In this regard, a fortuitous event or force majeure shall be interpreted to mean an event which the Supplier could not have foreseen, or which though foreseen, was inevitable. It shall not include ordinary unfavorable weather conditions; and any other cause the effects of which could have been avoided with the exercise of reasonable diligence by the Supplier. Such events may include, but not limited to, acts of the Procuring Entity in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions, and freight embargoes.
\n\n22.3 If a force majeure situation arises, the Supplier shall promptly notify the Procuring Entity in writing of such condition and the cause thereof. Unless otherwise directed by the Procuring Entity in writing, the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the force majeure.
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23. Termination for Default
\n\n23.1 The Procuring Entity shall terminate this Contract for default when any of the following conditions attends its implementation:
\n\n(a) Outside of force majeure, the Supplier fails to deliver or perform any or all of the Goods within the period(s) specified in the contract, or within any extension thereof granted by the Procuring Entity pursuant to a request made by the Supplier prior to the delay, and such failure amounts to at least ten percent (10%) of the contact price;
\n\n(b) As a result of force majeure, the Supplier is unable to deliver or perform any or all of the Goods, amounting to at least ten percent (10%) of the contract price, for a period of not less than sixty (60) calendar days after receipt of the notice from the Procuring Entity stating that the circumstance of force majeure is deemed to have ceased; or
\n\n(c) The Supplier fails to perform any other obligation under the Contract.
\n\n23.2 In the event the Procuring Entity terminates this Contract in whole or in part, for any of the reasons provided under GCC Clauses 23 to 26, the Procuring Entity may procure, upon such terms and in such manner as it deems appropriate, Goods or Services similar to those undelivered, and the Supplier shall be liable to the Procuring Entity for any excess costs for such similar Goods or Services. However, the Supplier shall continue performance of this Contract to the extent not terminated.
\n\n23.3 In case the delay in the delivery of the Goods and/or performance of the Services exceeds a time duration equivalent to ten percent (10%) of the specified contract time plus any time extension duly granted to the Supplier, the Procuring Entity may terminate this Contract, forfeit the Supplier's performance security and award the same to a qualified Supplier.
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24. Termination for Insolvency
\n\nThe Procuring Entity shall terminate this Contract if the Supplier is declared bankrupt or insolvent as determined with finality by a court of competent jurisdiction. In this event, termination will be without compensation to the Supplier, provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the Procuring Entity and/or the Supplier.
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25. Termination for Convenience
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25.1 The Procuring Entity may terminate this Contract, in whole or in part, at any time for its convenience. The HoPE may terminate a contract for the convenience of the Government if he has determined the existence of conditions that make Project Implementation economically, financially or technically impractical and/or unnecessary, such as, but not limited to, fortuitous event(s) or changes in law and national government policies.
\n\n25.2 The Goods that have been delivered and/or performed or are ready for delivery or performance within thirty (30) calendar days after the Supplier’s receipt of Notice to Terminate shall be accepted by the Procuring Entity at the contract terms and prices. For Goods not yet performed and/or ready for delivery, the Procuring Entity may elect:
\n\n(a) to have any portion delivered and/or performed and paid at the contract terms and prices; and/or
\n\n(b) to cancel the remainder and pay to the Supplier an agreed amount for partially completed and/or performed goods and for materials and parts previously procured by the Supplier.
\n\n25.3 If the Supplier suffers loss in its initial performance of the terminated contract, such as purchase of raw materials for goods specially manufactured for the Procuring Entity which cannot be sold in open market, it shall be allowed to recover partially from this Contract, on a quantum meruit basis. Before recovery may be made, the fact of loss must be established under oath by the Supplier to the satisfaction of the Procuring Entity before recovery may be made.
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26. Termination for Unlawful Acts
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26.1 The Procuring Entity may terminate this Contract in case it is determined prima facie that the Supplier has engaged, before or during the implementation of this Contract, in unlawful deeds and behaviors relative to contract acquisition and implementation. Unlawful acts include, but are not limited to, the following:
\n\n(a) Corrupt, fraudulent, and coercive practices as defined in ITB Clause 3.1(a);
\n\n(b) Drawing up or using forged documents;
\n\n(c) Using adulterated materials, means or methods, or engaging in production contrary to rules of science or the trade; and
\n\n(d) Any other act analogous to the foregoing.
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27. Procedures for Termination of Contracts
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27.1 The following provisions shall govern the procedures for termination of this Contract:
\n\n(a) Upon receipt of a written report of acts or causes which may constitute ground(s) for termination as aforementioned, or upon its own initiative, the Implementing Unit shall, within a period of seven (7) calendar days, verify the existence of such ground(s) and cause the execution of a Verified Report, with all relevant evidence attached;
\n\n(b) Upon recommendation by the Implementing Unit, the HoPE shall terminate this Contract only by a written notice to the Supplier conveying the termination of this Contract. The notice shall state:
\n\n(i) that this Contract is being terminated for any of the ground(s) afore-mentioned, and a statement of the acts that constitute the ground(s) constituting the same;
\n\n(ii) the extent of termination, whether in whole or in part;
\n\n(iii) an instruction to the Supplier to show cause as to why this Contract should not be terminated; and
\n\n(iv) special instructions of the Procuring Entity, if any.
\n\n(c) The Notice to Terminate shall be accompanied by a copy of the Verified Report;
\n\n(d) Within a period of seven (7) calendar days from receipt of the Notice of Termination, the Supplier shall submit to the HoPE a verified position paper stating why this Contract should not be terminated. If the Supplier fails to show cause after the lapse of the seven (7) day period, either by inaction or by default, the HoPE shall issue an order terminating this Contract;
\n\n(e) The Procuring Entity may, at any time before receipt of the Supplier’s verified position paper described in item (d) above withdraw the Notice to Terminate if it is determined that certain items or works subject of the notice had been completed, delivered, or performed before the Supplier’s receipt of the notice;
\n\n(f) Within a non-extendible period of ten (10) calendar days from receipt of the verified position paper, the HoPE shall decide whether or not to terminate this Contract. It shall serve a written notice to the Supplier of its decision and, unless otherwise provided, this Contract is deemed terminated from receipt of the Supplier of the notice of decision. The termination shall only be based on the ground(s) stated in the Notice to Terminate;
\n\n(g) The HoPE may create a Contract Termination Review Committee (CTRC) to assist him in the discharge of this function. All decisions recommended by the CTRC shall be subject to the approval of the HoPE; and
\n\n(h) The Supplier must serve a written notice to the Procuring Entity of its intention to terminate the contract at least thirty (30) calendar days before its intended termination. The Contract is deemed terminated if it is not resumed in thirty (30) calendar days after the receipt of such notice by the Procuring Entity.
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28. Assignment of Rights
\n\nThe Supplier shall not assign his rights or obligations under this Contract, in whole or in part, except with the Procuring Entity’s prior written consent.
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29. Contract Amendment
\n\nSubject to applicable laws, no variation in or modification of the terms of this Contract shall be made except by written amendment signed by the parties.
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30. Application
\n\nThese General Conditions shall apply to the extent that they are not superseded by provisions of other parts of this Contract.
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\n
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Section V. Special Conditions of Contract
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\n\n
| \n\t\t\t Special Conditions of Contract \n\t\t\t | \n\t\t|
| \n\t\t\t GCC Clause \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 1.1(g) \n\t\t\t | \n\t\t\t\n\t\t\t The Procuring Entity is the Philippine Fisheries and Coastal Resiliency Project (FishCoRe). \n\t\t\t | \n\t\t
| \n\t\t\t 1.1(i) \n\t\t\t | \n\t\t\t\n\t\t\t The Supplier is [to be inserted at the time of contract award]. \n\t\t\t | \n\t\t
| \n\t\t\t 1.1(j) \n\t\t\t | \n\t\t\t\n\t\t\t The Funding Source is World Bank through Loan No. 9480-PH in the amount of US$ 176,020,000.00. \n\n\t\t\tThe name of the Project is Philippine Fisheries and Coastal Resiliency Project (FishCoRe). \n\n\t\t\tPayments by the Foreign Funding Source will be made only at the request of the PROCURING ENTITY and upon approval by the Funding Source in accordance with the terms and conditions of the Loan Agreement between the PROCURING ENTITY and the Funding Source. (Hereunder called the “Loan Agreement”). \n\n\t\t\tThe Payments will be subject in all respect to the terms and conditions of the Loan Agreement and the applicable law. No party other than the PROCURING ENTITY shall derive any rights from the Loan Agreement or have any claim to the funds. \n\t\t\t | \n\t\t
| \n\t\t\t 1.1(k) \n\t\t\t | \n\t\t\t\n\t\t\t The Project Site is BFAR Property Division Fisheries Building Complex, Bureau of Plant Industry Compound, Brgy. Vasra, Visayas Avenue, Quezon City. \n\t\t\t | \n\t\t
| \n\t\t\t 2.1 \n\t\t\t | \n\t\t\t\n\t\t\t The World Bank’s Anti-Corruption Policy requires the Borrowers (including beneficiaries of Bank-financed activity), as well as Bidders, Suppliers, Contractors and their agents (whether declared or not), sub-contractors, sub-consultants, service providers or suppliers, and any personnel thereof, observe the highest standard of ethics during the procurement and execution of Bank-financed contracts. Any action to influence the procurement process or contract execution for undue advantage is improper. \n\n\t\t\tIn pursuance of this policy, the Bank: \n\n\t\t\t(a) defines, for the purposes of this provision, the terms set forth below as follows: \n\n\t\t\t(i) "corrupt practice" means the offering, giving, receiving, or soliciting, directly or indirectly, anything of value to influence improperly the actions of another party. Another party refers to a public official acting in relation to the procurement process or contract execution. Public official includes World Bank staff and employees of other organizations taking or reviewing procurement decisions; \n\n\t\t\t(ii) "fraudulent practice" means any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation. The term "party" refers to a public official; the terms "benefit" and "obligations" relate to the procurement process or contract execution; and the "act or omission" is intended to influence the procurement process or contract execution; \n\n\t\t\t(iii) "coercive practice" means impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party. The term "party" refers to a participant in the procurement process or contract execution; \n\n\t\t\t(iv) "collusive practice" means an arrangement between two or more parties designed to achieve an improper purpose, including influencing improperly the actions of another party. The term "parties" refers to participants in the procurement process (including public officials) attempting either themselves, or through another person or entity not participating in the procurement or selection process, to simulate competition or establish bid prices at artificial, noncompetitive levels, or are privy to each other's bid prices or other conditions; \n\n\t\t\t(v) "obstructive practice" is \n\n\t\t\t(aa) deliberately destroying, falsifying, altering, or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation, or \n\n\t\t\t(bb) acts intended to materially impede the exercise of the Bank's inspection and audit rights provided for under paragraph (e) below. \n\n\t\t\t(b) will reject a proposal for award if it determines that the Bidder recommended for award, or any of its personnel, or its agents, or its sub-consultants, sub-contractors, service providers, suppliers and/or their employees, has, directly or indirectly, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices or other integrity violations in competing for the Contract in question; \n\n\t\t\t(c) will declare mis-procurement and cancel the portion of the financing allocated to a contract if it determines at any time that representatives of the Borrower or of a recipient of any part of the proceeds of the financing engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices during the procurement or the implementation of the contract in question, without the Borrower having taken timely and appropriate action satisfactory to Bank to address such practices when they occur, including by failing to inform the Bank in a timely manner at the time they knew of the practices; \n\n\t\t\t(d) will sanction a firm or an individual, at any time, in accordance with the prevailing Bank's sanctions procedures, including by publicly declaring such firm or individual ineligible, either indefinitely or for a stated period of time: (i) to be awarded a Bank-financed contract; and (ii) to be a nominated sub-contractor, consultant, manufacturer or supplier, or service provider (different names are used depending on the particular bidding document) is one which has either been (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower. A firm or individual may be declared ineligible to be awarded a Bank financed contract upon (i) completion of the Bank's sanctions proceedings as per its sanctions procedures, including, inter alia, cross debarment as agreed with other International Financial Institutions, including Multilateral Development Banks, and through the application of the World Bank Group corporate administrative procurement sanctions procedures for fraud and corruption; and (ii) as a result of temporary suspension or early temporary suspension in connection with an ongoing sanctions proceeding. See footnote 14 and paragraph 8 of Appendix 1 of the World Bank Guidelines for Procurement of Goods, Works, and Non-Consulting Services; \n\n\t\t\t(e) will require that a clause be included in bidding documents and in contracts financed by a Bank loan or grant, requiring bidders, suppliers and contractors, and their sub-contractors, agents, personnel, consultants, service providers, or suppliers to permit Bank to inspect all accounts and records and other documents relating to the submission of bids and contract performance, and to have them audited by auditors appointed by Bank. \n\t\t\t | \n\t\t
| \n\t\t\t 5.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Procuring Entity’s address for Notices is: \n\n\t\t\tBFAR Special Bids and Awards Committee \n\n\t\t\t2nd floor, National Food Authority Building, \n\n\t\t\tVisayas Avenue, Brgy. Vasra, Quezon City \n\n\t\t\tTel. Nos. 02-8740-9880 \n\n\t\t\tOfficial email address: bac.fishcore@bfar.da.gov.ph \n\t\t\t | \n\t\t
| \n\t\t\t 6.2 \n\t\t\t | \n\t\t\t\n\t\t\t List here any additional requirements for the completion of this Contract. The following requirements and the corresponding provisions may be deleted, amended, or retained depending on its applicability to this Contract: \n\n\t\t\tDelivery and Documents – \n\n\t\t\tDetails of shipping and documents to be furnished by the Supplier shall be: \n\n\t\t\tFor Goods supplied from abroad as per Incoterms CIP: \n\n\t\t\tUpon shipment, the Supplier shall notify the Purchaser and the Insurance Company by telex or email the full details of the shipment, including Contract number, description of Goods, quantity, the vessel, the bill of lading number and date, port of loading, date of shipment, port of discharge, etc. The Supplier shall send the following documents to the Purchaser, with a copy to the Insurance Company: \n\n\t\t\t
The Purchaser shall receive the above documents at least 1 week before arrival of the Goods at the port or place of arrival and, if not received, the Supplier will be responsible for any consequent expenses. \n\t\t\t \n\n\t\t\tFor Goods from within the Purchaser’s country as per Incoterm EXW: \n\t\t\t \n\n\t\t\tUpon delivery of the Goods to the transporter, the Supplier shall notify the Purchaser and send the following documents to the Purchaser: \n\t\t\t \n\n\t\t\t
The Purchaser shall receive the above documents before the arrival of the Goods and, if not received, the Supplier will be responsible for any consequent expenses. \n\n\t\t\tIncidental Services – \n\n\t\t\t1. The supplier shall provide orientation/training on the use and maintenance of the items on a schedule to be agreed upon by Procuring Entity and the winning bidder. \n\n\t\t\t2. The supplier shall provide the following to the end-user: \n\n\t\t\ta. User’s Manual in English language. \n\n\t\t\tb. Warranty Certificate for not less than three (3) years on parts. The manufacturer/dealer shall either repair or replace any item or part in the items that is found to be defective in material or in workmanship under normal use. The warranty period shall commence from the date of acceptance by the end-user after testing and commissioning. \n\n\t\t\tc.i. The bidder shall conduct the necessary corrective maintenance as stated in the Technical Specifications upon notification of equipment breakdown from the end-user. \n\n\t\t\tc.2. The supplier shall have the primary responsibility and accountability to ensure that in case of defects, the equipment, and/or peripherals are appropriately repaired or replaced and shall be in good working condition thereafter. \n\n\t\t\tThe Contract price for the Goods shall include the prices charged by the Supplier for incidental services and shall not exceed the prevailing rates charged to other parties by the Supplier for similar services. \n\n\t\t\tSpare Parts – \n\n\t\t\tThe Supplier is required to provide all of the following materials, notifications, and information pertaining to spare parts manufactured or distributed by the Supplier: \n\n\t\t\tSelect appropriate requirements and delete the rest. \n\n\t\t\t
The spare parts required are listed in Section VI. Schedule of Requirements and the cost thereof are included in the Contract Price \n\n\t\t\tThe Supplier shall carry sufficient inventories to assure ex-stock supply of consumable spares for the Goods for a period of [insert here the time period specified. If not used insert time period of three times the warranty period]. \n\n\t\t\tOther spare parts and components shall be supplied as promptly as possible, but in any case within [insert appropriate time period] months of placing the order. \n\n\t\t\tPackaging – \n\n\t\t\tThe Supplier shall provide such packaging of the Goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in this Contract. The packaging shall be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme temperatures, salt and precipitation during transit, and open storage. Packaging case size and weights shall take into consideration, where appropriate, the remoteness of the GOODS’ final destination and the absence of heavy handling facilities at all points in transit. \n\n\t\t\tThe packaging, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract, including additional requirements, if any, specified below, and in any subsequent instructions ordered by the Procuring Entity. \n\n\t\t\tThe outer packaging must be clearly marked on at least four (4) sides as follows: \n\n\t\t\tName of the Procuring Entity \n\n\t\t\tName of the Supplier \n\n\t\t\tContract Description \n\n\t\t\tFinal Destination \n\n\t\t\tGross weight \n\n\t\t\tAny special lifting instructions \n\n\t\t\tAny special handling instructions \n\n\t\t\tAny relevant HAZCHEM classifications \n\n\t\t\tA packaging list identifying the contents and quantities of the package is to be placed on an accessible point of the outer packaging if practical. If not practical the packaging list is to be placed inside the outer packaging but outside the secondary packaging. \n\n\t\t\tInsurance – \n\n\t\t\tThe Goods supplied under this Contract shall be fully insured by the Supplier in a freely convertible currency against loss or damage incidental to manufacture or acquisition, transportation, storage, and delivery. The Goods remain at the risk and title of the Supplier until their final acceptance by the Procuring Entity. \n\n\t\t\tTransportation – \n\n\t\t\tWhere the Supplier is required under Contract to deliver the Goods CIF, CIP or DDP, transport of the Goods to the port of destination or such other named place of destination in the Philippines, as shall be specified in this Contract, shall be arranged and paid for by the Supplier, and the cost thereof shall be included in the Contract Price. \n\n\t\t\tWhere the Supplier is required under this Contract to transport the Goods to a specified place of destination within the Philippines, defined as the Project Site, transport to such place of destination in the Philippines, including insurance and storage, as shall be specified in this Contract, shall be arranged by the Supplier, and related costs shall be included in the Contract Price. \n\n\t\t\tWhere the Supplier is required under Contract to deliver the Goods CIF, CIP or DDP, Goods are to be transported on carriers of Philippine registry. In the event that no carrier of Philippine registry is available, Goods may be shipped by a carrier which is not of Philippine registry provided that the Supplier obtains and presents to the Procuring Entity certification to this effect from the nearest Philippine consulate to the port of dispatch. In the event that carriers of Philippine registry are available but their schedule delays the Supplier in its performance of this Contract the period from when the Goods were first ready for shipment and the actual date of shipment the period of delay will be considered force majeure in accordance with GCC Clause 22. \n\n\t\t\tThe Procuring Entity accepts no liability for the damage of Goods during transit other than those prescribed by INCOTERMS for DDP Deliveries. In the case of Goods supplied from within the Philippines or supplied by domestic Suppliers risk and title will not be deemed to have passed to the Procuring Entity until their receipt and final acceptance at the final destination. \n\n\t\t\tPatent Rights – \n\n\t\t\tThe Supplier shall indemnify the Procuring Entity against all thirdparty claims of infringement of patent, trademark, or industrial design rights arising from use of the Goods or any part thereof. \n\t\t\t | \n\t\t
| \n\t\t\t 10.4 \n\t\t\t | \n\t\t\t\n\t\t\t No further instruction. \n\t\t\t | \n\t\t
| \n\t\t\t 10.5 \n\t\t\t | \n\t\t\t\n\t\t\t No further instruction. \n\t\t\t | \n\t\t
| \n\t\t\t 11.1 \n\t\t\t | \n\t\t\t\n\t\t\t For good supplied within the country: \n\n\t\t\t(a) On Contract Signature: Fifteen Percent (15%) of the Contract Price shall be paid within sixty (60) days from signing of the Contract and upon submission of a claim and a bank guarantee for the equivalent amount valid until the Goods are delivered and in the form provided in Section VIII. Bidding Forms. \n\n\t\t\t(b) On Delivery: Sixty-five percent (65%) of the Contract Price shall be paid to the Supplier within sixty (60) days after the date of receipt of the Goods and upon submission of the document letters a, c and e, for Goods from within the Purchaser’s country as per Incoterm EXW: \n\n\t\t\t(c) On Acceptance: The remaining twenty percent (20%) of the Contract Price shall be paid to the Supplier within sixty (60) days after the date of submission of the acceptance and inspection certificate for the respective delivery issued by the Procuring Entity’s authorized representative. \n\t\t\t | \n\t\t
| \n\t\t\t 11.3 \n\t\t\t | \n\t\t\t\n\t\t\t No further instruction. \n\t\t\t | \n\t\t
| \n\t\t\t 13.4(c) \n\t\t\t | \n\t\t\t\n\t\t\t No further instruction. \n\t\t\t | \n\t\t
| \n\t\t\t 16.1 \n\t\t\t | \n\t\t\t\n\t\t\t The inspections and tests that will be conducted are: \n\n\t\t\t(i) Upon delivery, each vehicle, shall undergo preliminary physical inspection by the Inspection Team of the BFAR to ascertain the physical condition and acceptability of the units. The vehicle must be functioning and must have no physical damage. \n\n\t\t\t(ii) The BFAR General Services Section unit shall thereafter subject all the units to test \n\t\t\t | \n\t\t
| \n\t\t\t 17.3 \n\t\t\t | \n\t\t\t\n\t\t\t One (1) year after acceptance by the Procuring Entity of the delivered Goods. \n\t\t\t | \n\t\t
| \n\t\t\t 17.4 \n\t\t\t | \n\t\t\t\n\t\t\t The period for correction of defects in the warranty period is 14 days. \n\t\t\t | \n\t\t
| \n\t\t\t 21.1 \n\t\t\t | \n\t\t\t\n\t\t\t If the Supplier is a joint venture, “All partners to the joint venture shall be jointly and severally liable to the Procuring Entity.” \n\t\t\t | \n\t\t
\n
Section VI. Schedule of Requirements
\n\nThe delivery schedule expressed as weeks/months stipulates hereafter a delivery date which is the date of delivery to the project site.
\n\n\n\n
| \n\t\t\t Lot Number \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t Quantity \n\t\t\t | \n\t\t\t\n\t\t\t Delivered Period \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 24 units of brand-new air-conditioned 4x4 Pick-up \n\t\t\t | \n\t\t\t\n\t\t\t 24 units \n\t\t\t | \n\t\t\t\n\t\t\t Within One Hundred Twenty (120) calendar days upon receipt of the Notice to Proceed. \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 7 units of brand-new air conditioned 4x2 Passenger Hybrid SUV \n\t\t\t | \n\t\t\t\n\t\t\t 7 units \n\t\t\t | \n\t\t\t\n\t\t\t Within One Hundred Twenty (120) calendar days upon receipt of the Notice to Proceed. \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 17 units of brand-new air-conditioned Passenger Van \n\t\t\t | \n\t\t\t\n\t\t\t 17 units \n\t\t\t | \n\t\t\t\n\t\t\t Within One Hundred Twenty (120) calendar days upon receipt of the Notice to Proceed. \n\t\t\t | \n\t\t
| \n\t\t\t | \n\t\t\t Delivery should be made within office hours and on regular working days on or before the stipulated date in the contract unless otherwise specified for valid reason why the same cannot be complied with. \n\n\t\t\tPlace of Delivery: \n\n\t\t\tBFAR Property Division Fisheries Building Complex, \n\n\t\t\tBureau of Plant Industry Compound, Brgy. Vasra, Visayas Avenue, Quezon City. \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
\n
| \n\t\t\t ______________________ \n\t\t\t | \n\t\t\t\n\t\t\t _______________________ \n\t\t\t | \n\t\t\t\n\t\t\t _______________________ \n\t\t\t | \n\t\t
| \n\t\t\t Name of Company \n\t\t\t | \n\t\t\t\n\t\t\t Signature over Printed Name of Authorized Signatory \n\t\t\t | \n\t\t\t\n\t\t\t Date \n\t\t\t | \n\t\t
\n
\n
\n
\n
\n
\n
Section VII. Technical Specifications
\n\nTechnical Specifications
\n\n\n\n
Note to the bidder on Statement of Compliance
\n\nBidders must state here either “Comply” or “Not Comply” against each of the individual parameters of each Specification stating the corresponding performance parameter of the equipment offered. Statements of “Comply” or “Not Comply” must be supported by evidence in a Bidders Bid and cross-referenced to that evidence. Evidence shall be in the form of manufacturer’s un-amended sales literature, unconditional statements of specification and compliance issued by the manufacturer, samples, independent test data etc., as appropriate. A statement that is not supported by evidence or is subsequently found to be contradicted by the evidence presented will render the Bid under evaluation liable for rejection. A statement either in the Bidders statement of compliance or the supporting evidence that is found to be false either during Bid evaluation, post-qualification or the execution of the Contract may be regarded as fraudulent and render the Bidder or supplier liable for prosecution subject to the provisions of ITB Clause 3.1(a)(ii) and/or GCC Clause 2.1(a)(ii).
\n\n\n\n
| \n\t\t\t Procurement of Vehicles for FishCoRe project \n\t\t\t | \n\t\t||
| \n\t\t\t BFAR SPECIFICATIONS \n\t\t\t | \n\t\t\t\n\t\t\t BIDDER’S STATEMENT OF COMPLIANCE \n\t\t\t | \n\t\t|
| \n\t\t\t | \n\t\t\t (Put “comply” if the offer meets the indicated minimum specification, and actual specifications if not) \n\t\t\t | \n\t\t\t\n\t\t\t Indicate where the particular technical specification can be validated i.e. the page number of the brochure, data sheet, manual or can be proven through actual presentation of equipment. \n\t\t\t | \n\t\t
| \n\t\t\t Technical Characteristics \n\t\t\t | \n\t\t||
| \n\t\t\t Lot 1 - 24 units of brand-new air-conditioned 4x4 Pick-up \n\t\t\t | \n\t\t||
| \n\t\t\t Vehicle Type : Brand New 4x4 Pick-up. It shall be a medium size four-wheel open rear vehicle intended for conveying passengers and/or hauling cargo (minimum 500 kilos), having five (5) doors (4 side doors for driver and passenger and 1 tailgate or barn door). Color is either silver or white \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Seating Capacity: At least 5 seating capacity front-facing seat \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Wheelbase : Manufacturer Standard \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Engine size/displacement: minimum of 1,900cc but not exceeding 3,000 cc for diesel \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Engine Type : 4-Cylinder, in-line type, 16-valve, Double Over Head Cam \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Battery : 12v \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Fuel-injector system : Common Rail Direct Injection or Electric Fuel Injection \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Emission Compliance : Euro 4 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Fuel Type : Diesel \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Fuel Tank Capacity : At least 75 Liters \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Transmission : Manual, Six (6) speed + One (1) reverse : 4x4 activation per manufacturer’s standard \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Steering : Left hand drive with power steering system \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Brakes: Ventilated disk on the front and ventilated disk or drum brake type on the rear. With Anti-lock Braking System. With Parking brake \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Front Suspensions: McPherson Strut or Double Wishbone or Torsion Bar with stabilizer \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Rear Suspensions: Rigid axle with leaf spring and double acting shock absorber \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Wheels: At least 16 inches Alloy mag wheels or steel wheels \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Tires: Radial type and at least 225mm tire width \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Standard vehicle lamps: Head lamps, tail lamps, stop lamps, signal lamps, license plate lamps, fog lamps and stop lamps or Manufacturer Standard \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Airconditioning System: Manual/Automatic Climate Control or Manufacturer Standard \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Safety: Security Alarm, Driver and Passenger Airbag, Electronic Door Lock. Manufacturer Standard \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Lot 2 - 7 units of brand-new airconditioned 4x2 Passenger Hybrid SUV \n\t\t\t | \n\t\t||
| \n\t\t\t Vehicle Type: Brand New Hybrid 4x2 Passenger SUV. It shall be a medium size four-wheel enclosed vehicle intended for conveying passengers and/or hauling cargo, having five (5) doors (4 side doors for driver and passenger and 1 tailgate or barn door). Color is either silver or white \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Seating Capacity: At least 5 seating capacity front-facing seat \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Wheelbase: Manufacturer Standard \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Engine size/displacement: minimum of 1,900 cc but not exceeding 2,500 cc. \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Engine Type: Hybrid, 4 Cylinder, In-Line Type 16 valve, DOHC \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Fuel Type: Gasoline \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Fuel Tank Capacity : At least 50 Liters \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Transmission: CVT or E-CVT \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Steering: Left hand drive with power steering system or Electric Power Steering (EPS) \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Brakes: Ventilated disk on the front and drum brake or ventilated Disk type on the rear. With Anti-lock Braking System. With Parking brake \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Front Suspensions: McPherson Strut or Double Wishbone or Torsion Bar with stabilizer \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Rear Suspensions: Multi Link or Double Wishbone or Torsion Beam \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Wheels: At least 18 inches Alloy mag wheels \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Tires: Manufacturer Standard \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Standard vehicle lamps: Manufacturer Standard \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Airconditioning System: Manufacturer Standard \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Safety: Security Alarm, Driver and Passenger Airbag, Electronic Door Lock or Manufacturer Standard \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Lot 3 - 17 units of brand-new air-conditioned Passenger Van \n\t\t\t | \n\t\t||
| \n\t\t\t Vehicle Type: Brand New Passenger Van. It shall be a large four-wheel enclosed vehicle intended for conveying passengers and/or hauling cargo, having four (4) doors (two side doors for the driver and front passengers, a passenger side sliding door, and tailgate); Color is either silver or white \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Seating Capacity : At least 10 seating capacity front-facing seat \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Wheelbase : Manufacturer Standard \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Engine size/displacement: at least 2,500cc not exceeding 3,000cc \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Engine Type : 4-Cylinder, In-line, 16-Valve, Double Over Head Cam \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Battery : 12v \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Fuel-injector system : Common Rail Direct Injection or Electric Fuel Injection \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Emission Compliance : Euro 4 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Fuel Type : Diesel \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Fuel Tank Capacity : At least 70 Liters \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Transmission : Automatic, Six (6)-speed + One (1) reverse \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Steering : Left hand drive with power steering system \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Brakes: Ventilated disk on the front and ventilated disk or drum brake type on the rear. With Anti-lock Braking System. With Parking brake \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Front Suspensions: McPherson Strut or Double Wishbone or Torsion Bar with stabilizer \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Rear Suspensions: Rigid axle with leaf spring and double acting shock absorber \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Wheels: At least 16 inches Alloy mag wheels \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Tires: Radial type and at least 235mm tire width \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Standard vehicle lamps: Head lamps, tail lamps, stop lamps, signal lamps, license plate lamps, fog lamps and stop lamps or Manufacturer Standard \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Airconditioning System: Manual/Automatic Climate Control or Manufacturer Standard \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Safety: Security Alarm, Driver and Passenger Airbag, Electronic Door Lock or Manufacturer Standard \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t |
| \n\t\t\t Other Requirements \n\t\t\t | \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t | \n\t\t |
\n
\n
| \n\t\t\t _____________________ \n\t\t\t | \n\t\t\t\n\t\t\t _______________________ \n\t\t\t | \n\t\t\t\n\t\t\t _______________________ \n\t\t\t | \n\t\t
| \n\t\t\t Name of Company \n\t\t\t | \n\t\t\t\n\t\t\t Signature over Printed Name of Authorized Signatory \n\t\t\t | \n\t\t\t\n\t\t\t Date \n\t\t\t | \n\t\t
\n
\n
\n
\n
\n
\n
\n
\n
\n
Section VIII. Bidding Forms
\n\n
\n
\n
\n
\n
TABLE OF CONTENTS
\n\n\n\n
Bid Form 79
\n\nContract Agreement Form 83
\n\nBank Guarantee Form for Advance Payment 85
\n\n\n\n
\n\n
Bid Form
\n\n\n\n
\n\n
Date:
\n\nInvitation to Bid No:
\n\n
\n
To: [name and address of Procuring Entity]
\n\n\n\n
Gentlemen and/or Ladies:
\n\n\n\n
Having examined the Bidding Documents including Bid Bulletin Numbers [insert numbers], the receipt of which is hereby duly acknowledged, we, the undersigned, offer to [supply/deliver/perform] [description of the Goods] in conformity with the said Bidding Documents for the sum of [total Bid amount in words and figures] or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Bid.
\n\n\n\n
We undertake, if our Bid is accepted, to deliver the goods in accordance with the delivery schedule specified in the Schedule of Requirements.
\n\n\n\n
If our Bid is accepted, we undertake to provide a performance security in the form, amounts, and within the times specified in the Bidding Documents.
\n\n\n\n
We agree to abide by this Bid for the Bid Validity Period specified in BDS provision for ITB Clause 18.2 and it shall remain binding upon us and may be accepted at any time before the expiration of that period.
\n\n\n\n
Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Bid, and to contract execution if we are awarded the contract, are listed below:
\n\n\n\n
| \n\t\t\t Name and address of agent \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t Amount and Currency \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t Purpose of Commission or gratuity \n\t\t\t | \n\t\t
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t (if none, state “None”) \n\t\t\t | \n\t\t
\n\n
Until a formal Contract is prepared and executed, this Bid, together with your written acceptance thereof and your Notice of Award, shall be binding upon us.
\n\n\n\n
We understand that you are not bound to accept the Lowest Calculated Bid or any Bid you may receive.
\n\n\n\n
We certify/confirm that we comply with the eligibility requirements as per ITB Clause 5 of the Bidding Documents.
\n\n\n\n
We likewise certify/confirm that the undersigned, [for sole proprietorships, insert: as the owner and sole proprietor or authorized representative of Name of Bidder, has the full power and authority to participate, submit the bid, and to sign and execute the ensuing contract, on the latter’s behalf for the Name of Project of the Name of the Procuring Entity] [for partnerships, corporations, cooperatives, or joint ventures, insert: is granted full power and authority by the Name of Bidder, to participate, submit the bid, and to sign and execute the ensuing contract on the latter’s behalf for Name of Project of the Name of the Procuring Entity].
\n\n\n\n
We acknowledge that failure to sign each and every page of this Bid Form, including the attached Schedule of Prices, shall be a ground for the rejection of our bid.
\n\n\n\n
Dated this ________________ day of ________________ 20______.
\n\n
\n
\n\n
[signature] [in the capacity of]
\n\n\n\n
Duly authorized to sign Bid for and on behalf of ____________________________
\n\n
\n
For Goods Offered From Abroad
\n\n\n\n
Name of Bidder . Invitation to Bid Number __. Page of .
\n\n
\n
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t
| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t Country of origin \n\t\t\t | \n\t\t\t\n\t\t\t Quantity \n\t\t\t | \n\t\t\t\n\t\t\t Unit price CIP port of entry (Manila) \n\t\t\t | \n\t\t\t\n\t\t\t Total cif or cip price per item \n\n\t\t\t(col. 4 x 5) \n\t\t\t | \n\t\t\t\n\t\t\t Customs duties, sales, other taxes and local \n\n\t\t\ttransport per Item) \n\t\t\t | \n\t\t\t\n\t\t\t Total price \n\n\t\t\t(col 6+7) \n\t\t\t | \n\t\t
| \n\t\t\t Lot 1 \n\t\t\t | \n\t\t\t\n\t\t\t Pick-up 4x4 manual transmission \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t 24 units \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t Lot 2 \n\t\t\t | \n\t\t\t\n\t\t\t Hybrid SUV 4x2 automatic transmission \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t 7 units \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t Lot 3 \n\t\t\t | \n\t\t\t\n\t\t\t Van 2.8 diesel automatic transmission \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t 17 units \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n
\n
\n
\n
\n\n
[signature] [in the capacity of]
\n\n
\n
Duly authorized to sign Bid for and on behalf of ____________________________
\n\nFor Goods Offered From Within the Philippines
\n\n\n\n
Name of Bidder . Invitation to Bid Number . Page of .
\n\n
\n
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t Country of origin \n\t\t\t | \n\t\t\t\n\t\t\t Quantity \n\t\t\t | \n\t\t\t\n\t\t\t Unit price exw per item \n\t\t\t | \n\t\t\t\n\t\t\t Transportation and Insurance and all other costs incidental to delivery, per item \n\t\t\t | \n\t\t\t\n\t\t\t Sales and other taxes payable if Contract is awarded, per item \n\t\t\t | \n\t\t\t\n\t\t\t Cost of Incidental Services, if applicable, per item \n\t\t\t | \n\t\t\t\n\t\t\t Total Price, \n\n\t\t\tper unit \n\n\t\t\t(col 5+6+7+8) \n\t\t\t | \n\t\t\t\n\t\t\t Total Price delivered Final Destination \n\n\t\t\t(col 9) x (col 4) \n\t\t\t | \n\t\t
| \n\t\t\t Lot 1 \n\t\t\t | \n\t\t\t\n\t\t\t Pick-up 4x4 manual transmission \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t 24 units \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t Lot 2 \n\t\t\t | \n\t\t\t\n\t\t\t Hybrid SUV 4x2 automatic transmission \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t 7 units \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t Lot 3 \n\t\t\t | \n\t\t\t\n\t\t\t Van 2.8 diesel automatic transmission \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t 17 units \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n
\n
\n
\n\n
[signature] [in the capacity of]
\n\n\n\n
Duly authorized to sign Bid for and on behalf of ____________________________
\n\nContract Agreement Form
\n\n\n\n
\n\n
THIS AGREEMENT made the _____ day of __________ 20_____ between [name of PROCURING ENTITY] of the Philippines (hereinafter called “the Entity”) of the one part and [name of Supplier] of [city and country of Supplier] (hereinafter called “the Supplier”) of the other part:
\n\n
\n
WHEREAS the Entity invited Bids for certain goods and ancillary services, viz., [brief description of goods and services] and has accepted a Bid by the Supplier for the supply of those goods and services in the sum of [contract price in words and figures] (hereinafter called “the Contract Price”).
\n\n
\n
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
\n\n\n\n
1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to.
\n\n\n\n
2. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz.:
\n\n\n\n
(a) the Supplier’s Bid, including the Technical and Financial Proposals, and all other documents/statements submitted (e.g. bidder’s response to clarifications on the bid), including corrections to the bid resulting from the Procuring Entity’s bid evaluation;
\n\n(b) the Schedule of Requirements;
\n\n(c) the Technical Specifications;
\n\n(d) the General Conditions of Contract;
\n\n(e) the Special Conditions of Contract;
\n\n(f) the Performance Security; and
\n\n(g) the Entity’s Notice of Award.
\n\n\n\n
3. In consideration of the payments to be made by the Entity to the Supplier as hereinafter mentioned, the Supplier hereby covenants with the Entity to provide the goods and services and to remedy defects therein in conformity in all respects with the provisions of the Contract
\n\n\n\n
4. The Entity hereby covenants to pay the Supplier in consideration of the provision of the goods and services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the contract at the time and in the manner prescribed by the contract.
\n\n
\n
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the laws of the Republic of the Philippines on the day and year first above written.
\n\n\n\n
Signed, sealed, delivered by the (for the Entity)
\n\n\n\n
Signed, sealed, delivered by the (for the Supplier).
\n\nBank Guarantee Form for Advance Payment
\n\n\n\n
\n
To: [name and address of PROCURING ENTITY]
\n\n[name of Contract]
\n\n\n\n
Gentlemen and/or Ladies:
\n\n\n\n
In accordance with the payment provision included in the Special Conditions of Contract, which amends Clause 10 of the General Conditions of Contract to provide for advance payment, [name and address of Supplier] (hereinafter called the “Supplier”) shall deposit with the PROCURING ENTITY a bank guarantee to guarantee its proper and faithful performance under the said Clause of the Contract in an amount of [amount of guarantee in figures and words].
\n\n\n\n
We, the [bank or financial institution], as instructed by the Supplier, agree unconditionally and irrevocably to guarantee as primary obligator and not as surety merely, the payment to the PROCURING ENTITY on its first demand without whatsoever right of objection on our part and without its first claim to the Supplier, in the amount not exceeding [amount of guarantee in figures and words].
\n\n\n\n
We further agree that no change or addition to or other modification of the terms of the Contract to be performed thereunder or of any of the Contract documents which may be made between the PROCURING ENTITY and the Supplier, shall in any way release us from any liability under this guarantee, and we hereby waive notice of any such change, addition, or modification.
\n\n\n\n
This guarantee shall remain valid and in full effect from the date of the advance payment received by the Supplier under the Contract until [date].
\n\n\n\n
Yours truly,
\n\n\n\n
Signature and seal of the Guarantors
\n\n\n\n
\n\n
[name of bank or financial institution]
\n\n\n\n
\n\n
[address]
\n\n\n\n
\n\n
[date]
\n\n
\n
\n
\n
\n
\n
BID SECURING DECLARATION FORM
\n\n\n\n
\n
\n
REPUBLIC OF THE PHILIPPINES)
\n\nCITY OF _______________________) S.S.
\n\n\n\n
x------------------------------------------------------x
\n\n
\n
BID SECURING DECLARATION
\n\nInvitation to Bid: [Insert Reference number]
\n\n\n\n
To: [Insert name and address of the Procuring Entity]
\n\n\n\n
I/We, the undersigned, declare that:
\n\n\n\n
1. I/We understand that, according to your conditions, bids must be supported by a Bid Security, which may be in the form of a Bid-Securing Declaration.
\n\n\n\n
2. I/We accept that: (a) I/we will be automatically disqualified from bidding for any contract with any procuring entity for a period of two (2) years upon receipt of your Blacklisting order; and, (b) I/we will pay the applicable fine provided under Section 6 of the Guidelines on the Use of Bid Securing Declaration, within fifteen (15) days from receipt of the written demand by the procuring entity for the commission of acts resulting to the enforcement of the bid securing declaration under Sections 23.1(b), 34.2, 40.1 and 69.1, except 69.1(f), of the IRR of RA 9184; without prejudice to other legal action the government may undertake.
\n\n\n\n
3. I/We understand that this Bid Securing Declaration shall cease to be valid on the following circumstances:
\n\n\n\n
(a) Upon expiration of the bid validity period, or any extension thereof pursuant to your request;
\n\n\n\n
(b) I am/we are declared ineligible or post-disqualified upon receipt of your notice to such effect, and (i) I/we failed to timely file a request for reconsideration or (ii) I/we filed a waiver to avail of said right;
\n\n\n\n
(c) I am/we are declared the bidder with the Lowest Calculated Responsive Bid, and I/we have furnished the performance security and signed the Contract.
\n\n
\n
IN WITNESS WHEREOF, I/We have hereunto set my/our hand/s this ____ day of [month] [year] at [place of execution].
\n\n
\n
\n\n
[Insert NAME OF BIDDER’S AUTHORIZED
\n\nREPRESENTATIVE]
\n\n[Insert Signatory’s Legal Capacity]
\n\nAffiant
\n\n
\n
\n
SUBSCRIBED AND SWORN to before me this ___ day of [month] [year] at [place of execution], Philippines. Affiant/s is/are personally known to me and was/were identified by me through competent evidence of identity as defined in the 2004 Rules on Notarial Practice (A.M. No. 02-8-13-SC). Affiant/s exhibited to me his/her [insert type of government identification card used], with his/her photograph and signature appearing thereon, with no. ________ and his/her Community Tax Certificate No. _______ issued on ____ at ______.
\n\n\n\n
Witness my hand and seal this ___ day of [month] [year].
\n\n
\n
\n
NAME OF NOTARY PUBLIC
\n\nSerial No. of Commission _______________
\n\nNotary Public for _______ until __________
\n\nRoll of Attorneys No. __________________
\n\nPTR No. ______ [date issued], [place issued]
\n\nIBP No. ______ [date issued], [place issued]
\n\n
\n
\n
Doc. No. _____
\n\nPage No. _____
\n\nBook No. _____
\n\nSeries of _____
\n\n
\n
\n
\n
\n
\n
\n\n
\n
\n\n
\n
Specific Procurement Notice – Request for Proposals without Prequalification
Request for Proposal
Information Systems
(Design, Supply and Installation)
(Without Prequalification)
Purchaser: Ministry of Meteorology, Energy, Information, Disaster Management, Environment, Climate Change and Communications (MEIDECC)
Project: Pacific Resilience Project (PREP)
Contract title: Design, Supply and Installation of an Integrated Forecast Platform(IFP) for the Tonga Meteorological Services (TMS)
Country: Kingdom of Tonga
Loan No.: IDA-56890
RFP No: PREPTONGA/NC 01-2023
Issued on: December, 7th, 2023
1. The Kingdom of Tonga has received financing from the World Bank toward the cost of the Pacific Resilience Project (PREP), and intends to apply part of the proceeds toward payments under the contract for Design, Supply and Installation of an Integrated Forecast Platform(IFP) for the Tonga Meteorological Services (TMS).
2. The Ministry of Meteorology, Energy, Information, Disaster Management, Environment, Climate Change and Communications now invites sealed Proposals from eligible Proposers for design and install a customized, integrated forecast platform for Tonga Meteorological Services (TMS) at its Headquarters, Tongatapu, for a time frame of 11 months.
This Platform will access and assess assorted weather observations (both in situ and remotely sensed), data from numerical weather models and to prepare and distribute a selection of forecast and warning products and services to a range of clients including government, media, aviation, marine and the public. The capabilities of the platform will also include the designing of Impact Based Forecast and Warning Services (IBFWS) and products tailored to user needs and will consider current practices of TMS.
3. The procurement process will be conducted through international competitive procurement using Request for Proposals (RFP) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” (July 2016, revised in November 2017) (“Procurement Regulations”), and is open to all eligible Proposers as defined in the Procurement Regulations.
4. Interested eligible Proposers may obtain further information from Ministry of Meteorology, Energy, Information, Disaster Management, Environment, Climate Change and Communications, Ana Kolokihakaufisi, Project Manager projectmanager@preptonga.to copy to jorgecavero@ecytbolivia.com and inspect the request for proposals document during office hours 0800 to 16:30 hours at the address at the end of this RFP.
5. The request for proposals document in English may be obtained by interested eligible Proposers upon the submission of a written application to the address below at the end of this RFP. The document will be sent by e-mail.
6. Proposals must be delivered to the address below on or before, 10:00 am Tonga time February, 5th, 2024. Electronic procurement will not be permitted. Late Proposals will be rejected. The outer Proposal envelopes marked “ORIGINAL PROPOSAL”, and the inner envelopes marked “TECHNICAL PART” will be publicly opened in the presence of the Proposers’ designated representatives and anyone who chooses to attend, at the address below on February, 5th, 2024 at 10:15 am Tonga time. All envelopes marked “FINANCIAL PART” shall remain unopened and will be held in safe custody of the Purchaser until the second public Proposals opening.
7. All Proposals must be accompanied by a Proposal-Securing Declaration.
8. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful Proposer’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the request for proposal document.
9. The address (es) referred to above is (are): [insert detailed address (es)]
PREP Office, MEIDECC building
Ana Kolokihakaufisi, Project Manager
Floor/ Room number: Level 4, Rm 4-6
City: Nuku’alofa Country: Kingdom of Tonga
Electronic mail address: projectmanager@preptonga.to copy to jorgecavero@ecytbolivia.com
"},{"id":"OP00249359","notice_type":"Invitation for Bids","noticedate":"26-Sep-2023","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2023-09-26T00:00:00Z","submission_deadline_time":"15:00","project_ctry_name":"Belize","project_id":"P172592","project_name":"Climate Resilient and Sustainable Agriculture Project","bid_reference_no":"GO09","bid_description":"Supply and delivery of motor cycles for data collection","procurement_group":"GO","procurement_method_code":"RFQ","procurement_method_name":"Request for Quotations","contact_address":"3RD FLOOR, 1902 CONSTITUTION DRIVE, BELMOPAN, BELIZE","contact_ctry_name":"Belize","contact_email":"procurement.cresap@sifbelize.org","contact_name":"Ian Ramirez","contact_organization":"SOCIAL INVESTMENT FUND","contact_phone_no":"501-822-0508","submission_date":"2023-09-26T00:00:00Z","notice_text":"
Request for Quotations
of
Goods
Procurement of:
GO12
Supply, delivery of thirteen (13) 4x4 diesel manual transmission pick-up trucks and six (6) motorcycles
Ref No: GO 12
Project: Climate Resilient and Sustainable Agriculture Project
Purchaser: Belize Social Investment Fund
Country: Belize
Issued on: 30 June, 2023
Table of Contents
Request for Quotations. 3
ANNEX 1: Purchaser’s Requirements. 9
ANNEX 2: Quotation Forms. 11
ANNEX 3: Contract Forms. 16
Request for Quotations
RFQ Ref No.: GO12
RFQ Date: 30 June 2023
To: Belize Diesel & Equipment Company Ltd.
54 1/2 Hummingbird Highway
Tel: +501-822-2029
Belmopan City, Belize
Central America
Dear Sir/Madam:
Request for Quotation (RFQ)
Fraud and Corruption
Eligible Goods
Eligible Suppliers
Performance Security
Manufacturer’s Authorization
Validity of offers.
Quoted Price
Clarifications
Submission of Quotations
Attention: Ian Ramirez, Procurement Officer
E-mail address: procurement.cresap@sifbelize.org
Opening of Quotations
Evaluation of Quotations
Contract Award
On behalf of the Purchaser:
Signature:
Name: Carlos Tun
Title/position: Executive Director, Social Investment Fund
Attachments:
Annex 1: Purchaser’s Requirements
Annex 2: Quotation Form
Annex 3: Contract Forms
ANNEX 1: Purchaser’s Requirements
1.1 List of Goods and Delivery Period
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List of Goods and Delivery Period |
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Line Item N° | Description of Goods | Quantity required | Physical unit | Named Place of Destination (for CIP and EXW) | Place of Final Destination (Project Site) | Applicable Incoterms (e.g. CIP, EXW) | Delivery Period from Date of Contract Signature | Delivery Period from Date of Contract Signature (proposed by the bidder) |
| ||
1 | Supply, delivery of thirteen (13) 4x4 diesel manual transmission pick-up trucks | 13 | No. | Social Investment Fund, 3rd Floor 1902 Constitution Drive, Belmopan | Social Investment Fund, 3rd Floor 1902 Constitution Drive, Belmopan | CIP for imported goods or EXW for supply from within Belize plus inland transportation and other service as defined in “quoted Price (a) (iii). | 60 days |
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2 | Supply, delivery of six (6) motorcycles | 6 |
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1.2 Technical Specifications
Summary of Technical Specifications. The Goods shall comply with the following Technical Specifications and Standards.
Item | Description | Specifications | Statement of Compliance |
1 | Supply, delivery of thirteen (13) 4x4 diesel manual transmission pick-up trucks | Engine & Power | Engine & Power |
Manual Transmission |
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4X4 System (2WD, 4H,4LO) |
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Heavy Duty Battery 490 CCA |
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Max Payload 1.28-ton; Max Towing 3.85-ton |
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4-Cylinder with Turbo Diesel |
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Minimum of 1.9L |
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Maximum of 3.2L |
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Minimum of 150 HP Engine |
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Exterior | Exterior | ||
Halogen Headlamps |
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Halogen Fog Lamps |
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Side Turn Signal Indicators Lights |
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Rear Halogen Combination Tail lamp |
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Manual Folding Mirrors |
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Key Cylinder (driver side) |
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Interior | Interior | ||
Front & Rear adjustable head rest. |
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Glove Box |
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Infotainment with AM/FM/RADIO/Bluetooth phone connectivity, USB & AUX port |
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Premium Cloth front bucket Seat |
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Premium Cloth Rear Seats |
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Air Condition |
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Power Windows |
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Power Door Locks |
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Speed Sensing Auto door lock |
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Inside rear-view mirror |
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Driver and Passenger Sun Visor |
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4 Way Adjust driver seat |
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General Body and Chassis | General Body and Chassis | ||
4-Door Crew Cab (wide type) |
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5 Passengers Capacity |
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Heavy-Duty ladder frame chassis |
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Galvanized body panels |
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Front and Rear Impact beams |
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Cargo Bed area (wide type) |
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(4) inner Cargo Hooks |
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Transfer Case Protector |
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Transmission Cover |
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Fuel Tank Plastic- capacity 76L (20 gallons) |
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Heavy Duty Independent Front Suspension |
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Heavy Duty Leaf Spring Rear Suspension |
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Power Steering/Constant Capacity Pump |
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Steering Column Shaft: Slip Ring Type for Anti-theft |
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Safety | Safety | ||
2 Airbag Positions (driver & passenger front) |
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Front and Passenger Seat Belt |
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Driver & Passenger Seatbelt Pretensioner Set w/ Airbag. |
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Driver Seatbelt Warning |
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Rear Passenger Seat Belt |
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Emergency Stop Signal (Hazard Lights) |
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Anti-theft alarm system |
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Remote Key Entrance |
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Brakes | Brakes | ||
Ventilated Front Disc Brakes |
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Rear Drum Brakes |
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Anti-locking Brake System (ABS) |
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Tires & wheels | Tires & wheels | ||
17” Alloy Wheel |
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Tire Size: 255/65/17 |
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Full Sized Spare Tire |
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Jack & Tool Kit |
| ||
Year Model | Year Model | ||
2023 |
| ||
Warranty | Warranty | ||
Minimum of 4 Years/ 100,000 Kilometer Bumper to Bumper Warranty |
| ||
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2 | Supply, delivery of six (6) motorcycles | Engine & Power | Engine & Power |
Minimum of 125cc |
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Maximum of 200cc |
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Motorcycle Type: All Terrain |
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Transmission Type- 5 Speed Manual |
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Starter System- Electric & Kick start |
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Dimension and Capacities | Dimension and Capacities | ||
Front Suspension |
| ||
Rear Suspension |
| ||
Front Brakes |
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Rear Brakes |
| ||
Seat height minimum 112cm |
| ||
Fuel capacity |
| ||
Front Lights |
| ||
Rear Lights |
| ||
Front Indicators |
| ||
Rear Indicators |
| ||
Helmet |
| ||
All Terrain Tires |
| ||
Year Model | Year Model | ||
2023 |
| ||
Warranty | Warranty | ||
12 Months |
|
Pictures, brochures and any other relevant information or documentation related to the goods described in this RFQ that will be supplied by the bidder, can be annexed in the bid submission.
ANNEX 2: Quotation Forms
Supplier Quotation Form
From: | [Insert Supplier’s name] |
Supplier’s Representative: | [Insert name of Supplier’s Representative] |
Title/Position: | [Insert Representatives title or position] |
Address: | [Insert Supplier’s address] |
Email: | [Insert Supplier’s email address] |
To: | Belize Social Investment Fund |
Purchaser’s Representative: | Carlos Tun |
Title/Position: | Executive Director |
Address : | Constitution Drive, Belmopan; carlos.tun@sifbelize.org; cc to procurement.cresap@sifbelize.org |
RFQ Ref No.: | GO12; Supply, delivery of thirteen (13) 4x4 diesel manual transmission pick-up trucks and six (6) motorcycles. |
Date of Quotation: |
|
Dear Mr. Carlos Tun:
SUBMISSION OF QUOTATION
In response to the above named RFQ we offer to supply the Goods, as per this Quotation and in conformity with the RFQ, Delivery and Completion Schedules and Technical Specifications. We confirm that we have examined and have no reservations to the RFQ, including the Contract.
We meet the eligibility requirements and have no conflict of interest, in accordance with the Request for Quotations.
We, along with any of our subcontractors, suppliers, consultants, manufacturers, or service providers for any part of the contract, are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension or a debarment imposed by the World Bank Group or a debarment imposed by the World Bank Group in accordance with the Agreement for Mutual Enforcement of Debarment Decisions between the World Bank and other development banks. Further, we are not ineligible under the Purchaser’s Country laws or official regulations or pursuant to a decision of the United Nations Security Council.
The total price of our offer is [insert the total price of the offer in words and figures, indicating the various amounts and the respective currencies].
Our Quotation shall be valid until the date specified in the RFQ, and it shall remain binding upon us and may be accepted at any time before it expires.
We have paid, or will pay the following commissions, gratuities, or fees with respect to this Quotation.
[If none has been paid or is to be paid, indicate “none.”]
Name of Recipient | Address | Reason | Amount |
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We understand that you reserve the right to:
We hereby certify that we have taken steps to ensure that no person acting for us, or on our behalf, engages in any type of Fraud and Corruption.
On behalf of the Supplier:
Name of the person duly authorized to sign the Quotation on behalf of the Supplier: [insert complete name of person duly authorized to sign the Quotation]
Title of the person signing the Quotation: [insert complete title of the person signing the Quotation]
Signature of the person named above: [insert signature of person whose name and capacity are shown above]
Date signed [insert date of signing] day of [insert month], [insert year]
Price Schedules
[The following forms may be used by the Supplier for submitting its quotation. The forms may also be used for the contract subsequent to any negotiations.]
Quotation for Goods: Price Schedule 1 For Goods to be supplied from outside the Purchaser’ country | ||||||||||
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | ||
Line Item N°
| Description of Goods | Country of Origin | Delivery Date as defined by Incoterms | Quantity and physical unit | Unit price cip [insert place of destination]
| CIP Price per line item (Col. 5x6) | Price per line item for inland transportation and other services required in the Purchaser’s Country to convey the Goods to their final destination specified in RFQ | Total Price per Line item (Col. 7+8) | ||
[insert number of the item] | [insert name of good] | [insert country of origin of the Good] | [insert quoted Delivery Date quoted phased Delivery periods if applicable] | [insert number of units to be supplied and name of the physical unit] | [insert unit price CIP per unit] | [insert total CIP price per line item] | [insert the corresponding price per line item] | [insert total price of the line item] | ||
1 | Supply, delivery of thirteen (13) 4x4 diesel manual transmission pick-up trucks. |
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| 1 no. |
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2 | Supply, delivery of thirteen six (6) motorcycles. |
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| 1 no. |
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| Quotation Price | BZ$ | ||||||||
Quotation for Goods: Price Schedule 2
For Goods to be supplied from within the Purchaser’ country
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 |
Line Item N° | Description of Goods | Delivery Date as defined by Incoterms | Quantity and physical unit | Unit price EXW | Total EXW price per line item (Col. 4´5) | Price per line item for inland transportation and other services required in the Purchaser’s Country to convey the Goods to their final destination, specified in RFQ | Sales and other taxes payable per line item if Contract is awarded, BZ$ | Total Price per line item (Col. 6+7) |
[insert number of the item] | [insert name of Good] | [insert quoted Delivery Date/ quoted phased Delivery dates if applicable] | [insert number of units to be supplied and name of the physical unit] | [insert EXW unit price] | [insert total EXW price per line item] | [insert the corresponding price per line item] | [insert sales and other taxes payable per line item if Contract is awarded] | [insert total price per item] |
1 | Supply, delivery of thirteen (13) 4x4 diesel manual transmission pick-up trucks and six (6) motorcycles |
| 1 no. |
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2 | Supply, delivery of thirteen six (6) motorcycles. |
| 1 no. |
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| Quotation Price | BZ$ |
Total Quotation: Price Schedule 3
The total price for the supply and delivery of the Goods is as follows:
Price Schedule | Amount |
Goods: Price Schedule 1 |
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Goods: Price Schedule 2 |
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Total Quotation BZ$ |
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ANNEX 3: Contract Forms
Contract Agreement
THIS AGREEMENT made the [ insert: number ] day of [ insert: month ], [ insert: year ].
BETWEEN
(1) Social Investment Fund, a Statutory Corporation, established under the Social Investment Fund Act No. 3 of 1996 (hereinafter called “the Purchaser”) and having its principal place of business at 1902 Constitution Drive, Belmopan (hereinafter called “the Purchaser”), of the one part, and
(2) [ insert name of Supplier ], a corporation incorporated under the laws of [ insert: country of Supplier ] and having its principal place of business at [ insert: address of Supplier ] (hereinafter called “the Supplier”), of the other part :
WHEREAS the Purchaser invited quotations for certain Goods and ancillary services, Supply, delivery of thirteen (13) 4x4 diesel manual transmission pick-up trucks and six (6) motorcycles, and has accepted a quotation by the Supplier for the supply of those Goods and Services
The Purchaser and the Supplier agree as follows:
1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Contract documents referred to.
2. The following documents shall be deemed to form and be read and construed as part of this Agreement. This Agreement shall prevail over all other Contract documents.
3. In consideration of the payments to be made by the Purchaser to the Supplier as specified in this Agreement, the Supplier hereby covenants with the Purchaser to provide the Goods and Related Services if applicable and to remedy defects therein in conformity in all respects with the provisions of the Contract.
4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the Goods and Related Services if applicable and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the laws of Belize on the day, month and year indicated above.
For and on behalf of the Purchaser:
Signed: [insert signature] Signed: [insert signature]
Name: Carlos Tun Name: Nellie Trench,
In the capacity of Executive Director In the capacity of Finance Coordinator
in the presence of (Name & Signature of Witness)
For and on behalf of the Supplier:
Signed: [insert signature of authorized representative(s) of the Supplier]
in the capacity of [insert title or other appropriate designation]
in the presence of (Name & Signature of Witness)
Conditions of Contract
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Address for notices to the Purchaser: Carlos Tun Executive Director Social Investment Fund 19002 Constitution Drive, Belmopan Carlos.tun@sifbelize.org Address for notices to the Supplier: [insert the name of officer authorized to receive notices] [title/position] [department/work unit] [address] [Electronic mail address] |
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In the case of a dispute between the Purchaser and a Supplier who is a national of the Purchaser’s Country, the dispute shall be referred to adjudication or arbitration in accordance with the laws of the Purchaser’s Country. |
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Details of Shipping and other Documents to be furnished by the Supplier are:
The above documents shall be received by the Purchaser before arrival of the Goods and, if not received, the Supplier will be responsible for any consequent expenses. |
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Payment for Goods and Services supplied from within the Purchaser’s Country shall be made in Belize Dollars, as follows:
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The Supplier is required under the Contract to transport the Goods to a specified place of final destination within the Purchaser’s Country, defined as the Project Site. Transport to such place of destination in the Purchaser’s Country, including insurance and storage, as shall be specified in the Contract, shall be arranged by the Supplier, and related costs shall be included in the Contract Price.
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The maximum amount of liquidated damages shall be five (5) per cent of the Contract Price. Once the maximum is reached, the Purchaser may terminate the Contract pursuant to CC 26.
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(a) the Supplier shall not be liable to the Purchaser, whether in contract, tort, or otherwise, for any indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or interest costs, provided that this exclusion shall not apply to any obligation of the Supplier to pay liquidated damages to the Purchaser and (b) the aggregate liability of the Supplier to the Purchaser, whether under the Contract, in tort or otherwise, shall not exceed the total Contract Price, provided that this limitation shall not apply to the cost of repairing or replacing defective equipment, or to any obligation of the supplier to indemnify the Purchaser with respect to patent infringement. |
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The Purchaser, without prejudice to any other remedy for breach of Contract, by written notice of default sent to the Supplier, may terminate the Contract in whole or in part:
In the event the Purchaser terminates the Contract in whole or in part, the Purchaser may procure, upon such terms and in such manner as it deems appropriate, Goods or Related Services if applicable similar to those undelivered or not performed, and the Supplier shall be liable to the Purchaser for any additional costs for such similar Goods or Related Services if applicable. However, the Supplier shall continue performance of the Contract to the extent not terminated.
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Work considered hazardous for children is work that, by its nature or the circumstances in which it is carried out, is likely to jeopardize the health, safety, or morals of children. Such work activities prohibited for children include work:
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Such indemnity shall not cover any use of the Goods or any part thereof other than for the purpose indicated by or to be reasonably inferred from the Contract, neither any infringement resulting from the use of the Goods or any part thereof, or any products produced thereby in association or combination with any other equipment, plant, or materials not supplied by the Supplier, pursuant to the Contract.
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Attachment A to the Conditions of Contract
Fraud and Corruption
(Text in this Appendix shall not be modified)
Sample Letter of Award of Contract
[use letterhead paper of the Purchaser]
[date]
To: [name and address of the Supplier]
Subject: Notification of Award of Contract No. . . . . . . . . ..
In reference to the RFQ [insert reference number and date], your Quotation [insert reference number and date] has been accepted.
Please find inclosed herewith the Contract. You are requested to sign the contract within [insert no of days].
Authorized Signature:
Name and Title of Signatory:
Name of Agency:
Attachment: Contract
[1] For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract.
[2] A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
[3] Inspections in this context usually are investigative (i.e., forensic) in nature. They involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third party verification of information.
"},{"id":"OP00224963","notice_type":"Request for Expression of Interest","noticedate":"27-Apr-2023","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2023-05-16T00:00:00Z","submission_deadline_time":"16:00","project_ctry_name":"India","project_id":"P168633","project_name":"Kerala Solid Waste Management Project","bid_reference_no":"IN-SUCM -357376-CS-QCBS","bid_description":"Preparation of Environmental and Social Impact Assessment for Regional Sanitary Landfills and Transfer Stations in two clusters and Independent review of ESIAs for dumpsite remediation","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Swaraj Bhavan\nNanthancodu, Kowdiar\nThiruvananthapuram 695 003","contact_ctry_name":"India","contact_email":"adeelaabdullaias@gmail.com","contact_name":"Adeela Abdulla IAS","contact_organization":"Suchitwa Mission (State PMU)","contact_phone_no":"8848678982","contact_web_url":"www.sanitation.kerala.gov.in","submission_date":"2023-04-27T00:00:00Z","notice_text":"\n\n
\n\n
\n\n
SELECTION OF CONSULTANTS
\n\n\n\n
\n\n
REQUEST FOR PROPOSALS
\n\n(DIRECT RFP WITHOUT EOI)
\n\n(by e-procurement)
\n\n\n\n
\n\n
\n\n
\n\n
RFP No.:IN-SUCM-357376-CS-QCBS
\n\n\n\n
\n\n
\n\n
Consulting Services for:
\n\nPreparation of Environmental and Social Impact Assessment
\n\nfor regional Sanitary Landfills and Transfer
\n\nStations in two Clusters and independent review of ESIAs for dumpsite remediation
\n\n\n\n
\n\n
\n\n
Client: KERALA SOLID WASTE MANAGEMENT PROJECT (KSWMP)
\n\nLOCAL SELF GOVERNMENT DEPARTMENT, GOVERNMENT OF KERALA
\n\n\n\n
Country: INDIA
\n\n\n\n
| \n\t\t\t Project: \n\t\t\t | \n\t\t\t\n\t\t\t Regional Sanitary Landfill Facility and Transfer Stations in Cluster 1 and Cluster 4 in the State of Kerala \n\t\t\t | \n\t\t
\n\n
\n\n
Issued on: April 25, 2023
\n\n\n\n
TABLE OF CONTENT
\n\n\n\n
PART I 3
\n\nSection 1. Letter of Invitation 3
\n\nSection 2. Instructions to Consultants and Data Sheet 7
\n\nSection 3. Technical Proposal – Standard Forms 46
\n\nSection 4. Financial Proposal - Standard Forms 58
\n\nSection 5. Eligible Countries 69
\n\nSection 6. Fraud and Corruption 70
\n\nSection 7. Terms of Reference 72
\n\nPART II 107
\n\nSection 8. Conditions of Contract and Contract Forms 107
\n\n\n\n
\n\n
\n\n
Letter of Invitation
\n\nConsulting Services
\n\n\n\n
\n\n
Name of Assignment: Preparation of Environmental and Social Impact Assessment for regional Sanitary Landfills and Transfer Stations in two Clusters and independent review of ESIAs for dumpsite remediation
\n\nRFP Reference No.: IN-SUCM-357376-CS-QCBS
\n\nLoan No./Credit No./ Grant No.: IBRD-P4960
\n\nLocation and Date: Thiruvananthapuram, Kerala, India
\n\nDate: 25 April 2023
\n\n\n\n
Dear Mr. /Ms.:
\n\n\n\n
Section 1 – Request for Proposals Letter
\n\nSection 2 - Instructions to Consultants and Data Sheet
\n\nSection 3 - Technical Proposal FTP - Standard Forms
\n\nSection 4 - Financial Proposal - Standard Forms
\n\nSection 5 – Eligible Countries
\n\nSection 6 – Fraud and Corruption
\n\nSection 7 - Terms of Reference
\n\nSection 8 - Standard Forms of Contract (Lump-Sum)
\n\n\n\n
Yours sincerely,
\n\n\n\n
Dr. Adeela Abdulla IAS
\n\nProject Director
\n\nAddress: Upper Ground Floor, Trans Towers, Vazhuthacaud,
\n\nThiruvananthapuram -695014, Kerala, India
\n\nTelephone: +91 471-2333011
\n\nE-Mail: tenderkswmp@gmail.com;
\n\nWebsite: www.kswmp.org;
\n\n\n\n
\n\n
TABLE OF CONTENT
\n\n\n\n
A. General Provisions 7
\n\n1. Definitions 7
\n\n2. Introduction 9
\n\n3. Conflict of Interest 9
\n\n4. Unfair Competitive Advantage 11
\n\n5. Fraud and Corruption 11
\n\n6. Eligibility 11
\n\nB. Preparation of Proposals 13
\n\n7. General Considerations 13
\n\n8. Cost of Preparation of Proposal 13
\n\n9. Language 13
\n\n10. Documents Comprising the Proposal 13
\n\n11. Only One Proposal 13
\n\n12. Proposal Validity 13
\n\n13. Clarification and Amendment of RFP 15
\n\n14. Preparation of Proposals Specific Considerations 15
\n\n15. Technical Proposal Format and Content 16
\n\n16. Financial Proposal 16
\n\nC. Submission, Opening and Evaluation 17
\n\n17. Submission, Sealing, and Marking of Proposals 17
\n\n18. Confidentiality 18
\n\n19. Opening of Technical Proposals 19
\n\n20. Proposals Evaluation 19
\n\n21. Evaluation of Technical Proposals 20
\n\n22. Financial Proposals for QBS 20
\n\n23. Public Opening of Financial Proposals (for QCBS, FBS, and LCS methods) 20
\n\n24. Correction of Errors 21
\n\n25. Taxes 22
\n\n26. Combined Quality and Cost Evaluation 22
\n\nD. Negotiations and Award 23
\n\n27. Negotiations 23
\n\n28. Conclusion of Negotiations 24
\n\n29. Notification of Award 25
\n\n30. Signing of Contract 25
\n\n31. Procurement Related Complaint 26
\n\nE. Data Sheet 27
\n\n\n\n
\n\n
\n\n
Instructions to Consultants
\n\nA. General Provisions
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| \n\t\t\t a. Conflicting Activities \n\t\t\t | \n\t\t\t\n\t\t\t (i) Conflict between consulting activities and procurement of goods, works or non-consulting services: a firm that has been engaged by the Client to provide goods, works, or non-consulting services for a project, or any of its Affiliates, shall be disqualified from providing consulting services resulting from or directly related to those goods, works, or non-consulting services. Conversely, a firm hired to provide consulting services for the preparation or implementation of a project, or any of its Affiliates, shall be disqualified from subsequently providing goods or works or non-consulting services resulting from or directly related to the consulting services for such preparation or implementation. \n\t\t\t | \n\t\t||
| \n\t\t\t b. Conflicting Assignments \n\t\t\t | \n\t\t\t\n\t\t\t (ii) Conflict among consulting assignments: a Consultant (including its Experts and Sub-consultants) or any of its Affiliates shall not be hired for any assignment that, by its nature, may be in conflict with another assignment of the Consultant for the same or for another Client. \n\t\t\t | \n\t\t||
| \n\t\t\t c. Conflicting Relationships \n\t\t\t | \n\t\t\t\n\t\t\t (iii) Relationship with the Client’s staff: a Consultant (including its Experts and Sub-consultants) that has a close business or family relationship with a professional staff of the Borrower (or of the Client, or of implementing agency, or of a recipient of a part of the Bank’s financing) who are directly or indirectly involved in any part of (i) the preparation of the Terms of Reference for the assignment, (ii) the selection process for the Contract, or (iii) the supervision of the Contract, may not be awarded a Contract, unless the conflict stemming from this relationship has been resolved in a manner acceptable to the Bank throughout the selection process and the execution of the Contract. \n\t\t\t | \n\t\t||
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| \n\t\t\t a. Sanctions \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t b. Prohibitions \n\t\t\t | \n\t\t\t\n\t\t\t
(a) as a matter of law or official regulations, the Borrower’s country prohibits commercial relations with that country, provided that the Bank is satisfied that such exclusion does not preclude effective competition for the provision of Services required; or \n\n\t\t\t(b) by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower’s Country prohibits any import of goods from that country or any payments to any country, person, or entity in that country. \n\t\t\t | \n\t\t||
| \n\t\t\t c. Restrictions for State-Owned Enterprises \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t d. Restrictions for Public Employees \n\t\t\t | \n\t\t\t\n\t\t\t
(i) the services of the government official or civil servant are of a unique and exceptional nature, or their participation is critical to project implementation; and \n\n\t\t\t(ii) their hiring would not create a conflict of interest, including any conflict with employment or other laws, regulations, or policies of the Borrower. \n\t\t\t | \n\t\t||
| \n\t\t\t B. Preparation of Proposals \n\t\t\t | \n\t\t|||
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| \n\t\t\t a. Extension of Proposal Validity \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t b. Substitution of Key Experts at Validity Extension \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t c. Sub-Contracting \n\t\t\t | \n\t\t\t\n\t\t\t
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15.1.1 Consultant shall not propose alternative Key Experts. Only one CV shall be submitted for each Key Expert position. Failure to comply with this requirement will make the Proposal non-responsive. \n\n\t\t\t
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| \n\t\t\t a. Price Adjustment \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t b. Taxes \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t c. Currency of Proposal \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t d. Currency of Payment \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t C. Submission, Opening and Evaluation \n\t\t\t | \n\t\t|||
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| \n\t\t\t a. Time-Based Contracts \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 24.1.1 If a Time-Based contract form is included in the RFP, the Client’s evaluation committee will (a) correct any computational or arithmetical errors, and (b) adjust the prices if they fail to reflect all inputs included for the respective activities or items included in the Technical Proposal. In case of discrepancy between (i) a partial amount (sub-total) and the total amount, or (ii) between the amount derived by multiplication of unit price with quantity and the total price, or (iii) between words and figures, the former will prevail. In case of discrepancy between the Technical and Financial Proposals in indicating quantities of input, the Technical Proposal prevails and the Client’s evaluation committee shall correct the quantification indicated in the Financial Proposal so as to make it consistent with that indicated in the Technical Proposal, apply the relevant unit price included in the Financial Proposal to the corrected quantity, and correct the total Proposal cost. \n\t\t\t | \n\t\t||
| \n\t\t\t b. Lump-Sum Contracts \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 24.1.2 If a Lump-Sum contract form is included in the RFP, the Consultant is deemed to have included all prices in the Financial Proposal, so neither arithmetical corrections nor price adjustments shall be made. The total price, net of taxes understood as per ITC 25, specified in the Financial Proposal (Form FIN-1) shall be considered as the offered price. Where there is a discrepancy between the amount in words and the amount figures, the amount in words shall prevail. \n\t\t\t | \n\t\t||
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| \n\t\t\t b. Fixed-Budget Selection (FBS) \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t c. Least-Cost Selection \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t D. Negotiations and Award \n\t\t\t | \n\t\t|||
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| \n\t\t\t a. Availability of Key Experts \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t b. Technical Negotiations \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t c. Financial Negotiations \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
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Contract Award Notice \n\n\t\t\tWithin ten (10) Business Days from the date of notification of award such request, the Client shall publish the Contract Award Notice which shall contain, at a minimum, the following information: \n\n\t\t\t
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\n\n
Section 2. Instructions to Consultants
\n\nE. Data Sheet
\n\n\n\n
| \n\t\t\t ITC \n\n\t\t\tReference \n\t\t\t | \n\t\t\t\n\t\t\t A. General \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 1 (m) \n\t\t\t | \n\t\t\t\n\t\t\t Electronic –Procurement System \n\n\t\t\tThe Client shall use the following electronic-procurement system to manage this Request for Proposal (RFP) process: \n\n\t\t\thttps://etenders.kerala.gov.in; \n\n\t\t\tThe electronic-procurement system shall be used to manage the following part of the RFP process: \n\n\t\t\tIssuing RFP and Corrigenda, if any; submissions of Proposals, opening of Proposals, publication of Evaluation outcome \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 2.1 \n\t\t\t | \n\t\t\t\n\t\t\t Name of the Client: Kerala Solid Waste Management Project (KSWMP) \n\n\t\t\tMethod of selection: Quality-cum-Cost Based Selection (QCBS) as per \n\n\t\t\tthe Procurement Regulations for IPF Borrowers Fourth Edition November 2020 (available on www.worldbank.org) \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 2.2 \n\t\t\t | \n\t\t\t\n\t\t\t Financial Proposal to be submitted together with Technical Proposal: Yes. \n\n\t\t\tThe name of the assignment is: Preparation of Environmental and Social Impact Assessment for regional Sanitary Landfills and Transfer Stations in two Clusters and independent review of ESIAs for dumpsite remediation \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 2.3 \n\t\t\t | \n\t\t\t\n\t\t\t A pre-proposal conference will be held: Yes \n\n\t\t\tDate & Mode of pre-proposal conference: May 03, 2023; Online \n\n\t\t\tTime:11.00 AM \n\n\t\t\tTelephone: +91 471 2333 011 E-mail: tenderkswmp@gmail.com; \n\n\t\t\tLink for online pre-proposal conference will be shared by the Client on receipt of e-mail requests from interested Firms; \n\n\t\t\tContact person / Conference coordinator: Dr. Kannan Narayanan, Environmental Expert \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 2.4 \n\t\t\t | \n\t\t\t\n\t\t\t The Client will provide the following inputs, project data, reports, etc. to facilitate the preparation of the Proposals: \n\n\t\t\tThe inputs that will be provided by the Client are covered in detail in 0 7.9 of the Terms of Reference (ToR). \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 4.1 \n\t\t\t | \n\t\t\t\n\t\t\t Not Applicable. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 6.3.1 \n\t\t\t | \n\t\t\t\n\t\t\t A list of debarred firms and individuals is available at the Bank’s external website: www.worldbank.org/debarr \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t B. Preparation of Proposals \n\t\t\t | \n\t\t|||||||||||||||||
| \n\t\t\t 9.1 \n\t\t\t | \n\t\t\t\n\t\t\t This RFP has been issued in the English language. \n\n\t\t\tProposals shall be submitted in English language. \n\n\t\t\tAll correspondence exchange shall be in English language. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 10.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Proposal shall comprise the following. The Technical and Financial Proposals shall be submitted online in the e-procurement system in separate folders: \n\n\t\t\tFor FULL TECHNICAL PROPOSAL (FTP): \n\n\t\t\tThe Technical Proposal comprising: \n\n\t\t\t
AND \n\n\t\t\tThe Financial Proposal comprising: \n\n\t\t\t(1) FIN-1 \n\n\t\t\t(2) FIN-2 \n\n\t\t\t(3) FIN-3 \n\n\t\t\t(4) FIN-4 \n\n\t\t\t(5) FIN-5 \n\n\t\t\t(6) Statement of Undertaking (if required under Data Sheet 10.2 below) \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 10.2 \n\t\t\t | \n\t\t\t\n\t\t\t Statement of Undertaking is required: Yes. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 11.1 \n\t\t\t | \n\t\t\t\n\t\t\t Participation of Sub-consultants, Key Experts and Non-Key Experts in more than one Proposal is permissible: Yes. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 12.1 \n\t\t\t | \n\t\t\t\n\t\t\t Proposals shall be valid for 120 days’ calendar days \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 12.4 \n\t\t\t | \n\t\t\t\n\t\t\t Replace second sentence of ITC 12.4 with the following: \n\n\t\t\t“However, should the need arise, any request for extension of validity will be hosted on e-procurement portal and an e-mail will be sent to each Consultant. The Consultants may send their response if any on the e-procurement portal and through e-mail at the e-mail id given in Data Sheet 2.3. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 13 with the following: \n\n\t\t\t“13.1. The e-procurement system specified in ITC 1(m) provides for online clarifications. A Consultant may request an online clarification of any part of the RFP during the period indicated in the Data Sheet before the Proposals’ submission deadline, or raise its inquiries during the pre-proposal conference, if provided for in accordance with ITC 2.3. Clarifications requested through any other mode shall not be considered by the Client. The Client will respond online by uploading the response (including an explanation of the query but without identifying its source) for information of all Consultants. Should the Client deem it necessary to amend the RFP as a result of a clarification, it shall do so following the procedure described in ITC 13.1.1 and ITC 13.1.2 below. It is the consultant’s responsibility to check on the e-procurement system, for any addendum/ amendment/ corrigendum to the RFP document. \n\n\t\t\t13.1.1 At any time before the proposal submission deadline, the Client may amend the RFP by issuing an amendment online in accordance with the procedure described in the Data Sheet. The amendment shall be binding on all Consultants. The Client shall not be liable for any information not received by the Consultants. It is the Consultants’ responsibility to verify the website for the latest information related to the RFP. \n\n\t\t\t13.1.2 If the amendment is substantial, the Client may extend the proposal submission deadline to give the Consultants reasonable time to take an amendment into account in their Proposals, by amending the RFP in accordance with ITC 13.1.1. \n\n\t\t\t13.2 A Consultant may modify its Proposal in the following manner, by using the appropriate option for proposal modification on e-procurement portal, before the deadline for submission of proposals. No modifications to the Technical or Financial Proposal shall be accepted after the proposal submission deadline. \n\n\t\t\t(a) For proposal modification and consequential re-submission, the Consultant is not required to withdraw the proposal submitted earlier. The last modified proposal submitted by the consultant within the proposal submission time shall be considered as the ‘Proposal’. \n\n\t\t\t(b) For this purpose, modification/withdrawal by other means will not be accepted. \n\n\t\t\t(c) The modification and consequential re-submission of proposals is allowed any number of times. \n\n\t\t\t(d) A consultant may withdraw its proposal by using the appropriate option for proposal withdrawal, before the deadline for submission of proposals. However, if the proposal is withdrawn, re-submission is allowed as applicable to the e-procurement system].” \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 13.1 \n\t\t\t | \n\t\t\t\n\t\t\t Clarifications may be requested online no later than 11 days prior to the submission deadline. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 13.1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Client will host the amendment to RFP, if any on the e-procurement portal at any time prior to the submission deadline. \n\n\t\t\tThe system will also send auto-e-mail regarding hosting of amendment to consultants who have started working on the RFP. The Consultants shall remain responsible to view amendment to RFP. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 13.2 (d) \n\t\t\t | \n\t\t\t\n\t\t\t Re-submission of the proposal is “allowed”, if withdrawn. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 14.1.2 \n\n\t\t\t(do not use for Fixed Budget method) \n\t\t\t | \n\t\t\t\n\t\t\t Estimated total cost of the assignment: INR 120 Lakhs, excluding the cost of testing. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 14.1.3 \n\n\t\t\tfor time-based contracts only \n\t\t\t | \n\t\t\t\n\t\t\t Not applicable \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 14.1.4 and 26.2 \n\n\t\t\tuse for Fixed Budget method \n\t\t\t | \n\t\t\t\n\t\t\t Not applicable \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 15.1 \n\t\t\t | \n\t\t\t\n\t\t\t Delete from the first sentence of ITC 15.1, the following: ‘and shall comprise the documents listed in the Data Sheet’. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 15.2 \n\t\t\t | \n\t\t\t\n\t\t\t The format of the Technical Proposal to be submitted is: FTP \n\n\t\t\tSubmission of the Technical Proposal in a wrong format may lead to the Proposal being deemed non-responsive to the RFP requirements. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 16.1 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t (1) a per diem allowance, including hotel, for experts for every day of absence from the home office for the purposes of the Services; \n\n\t\t\t(2) cost of travel by the most appropriate means of transport and the most direct practicable route; \n\n\t\t\t(3) cost of office accommodation, including overheads and back-stop support; \n\n\t\t\t(4) communications costs; \n\n\t\t\t(5) cost of purchase or rent or freight of any equipment required to be provided by the Consultants; \n\n\t\t\t(6) cost of reports production (including printing) and delivering to the Client; \n\n\t\t\t(7) [insert relevant type of expenses, if/as applicable] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 16.2 \n\t\t\t | \n\t\t\t\n\t\t\t A price adjustment provision applies to remuneration rates: No. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 16.3 \n\t\t\t | \n\t\t\t\n\t\t\t Information on the Consultant’s tax obligations in India can be found from the Ministry of Finance, Government of India website http://finmin.nic.in \n\n\t\t\tConsultants and their Sub-consultants and Experts are responsible for payment of all taxes as applicable in India. \n\n\t\t\tThe Client will, however reimburse on proof of submission with relevant Government Authority, the Goods & Services Tax (GST) payable on the contract value by the consultant, as per Applicable Law in India. Statutory deductions of taxes at source (TDS), however, shall be made as applicable. \n\n\t\t\tThe above only are to be shown separately in the financial proposal. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 16.4 \n\t\t\t | \n\t\t\t\n\t\t\t The Financial Proposal shall be submitted in Indian Rupees. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 16.5 \n\t\t\t | \n\t\t\t\n\t\t\t Payments under the Contract shall be made in Indian Rupees. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t C. Submission, Opening and Evaluation \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 17 with the following: \n\n\t\t\t“17.1 The Consultant shall submit a digitally signed, encrypted, and complete Proposal comprising the documents and forms in accordance with ITC 10 (Documents Comprising Proposal). Consultants shall mark as “CONFIDENTIAL” information in their Proposals which is confidential to their business. This may include proprietary information, trade secrets or commercial or financially sensitive information. The submission shall be done electronically on the e-procurement system and in accordance with procedure specified in the Data Sheet. Proposals submitted by any other means will be rejected. Detailed guidelines for viewing proposals, and for online submission of proposals are given on the website. \n\n\t\t\t17.2 An authorized representative of the Consultant shall digitally sign the original submission letters in the required format for both the Technical Proposal and, if applicable, the Financial Proposal and shall initial all pages of both. The authorization shall be in the form of a written power of attorney to be scanned and uploaded together with the Technical Proposal. \n\n\t\t\t17.2.1 A Proposal submitted by a Joint Venture shall be signed by all members so as to be legally binding on all members, or by an authorized representative who has a written power of attorney signed by each member’s authorized representative. The submission letters and the power of attorney shall then be scanned and uploaded together with the Technical Proposal. \n\n\t\t\t17.3 Any modifications, revisions, interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the person signing the Proposal. \n\n\t\t\t17.4 The Proposal or its modifications must be uploaded on the e-procurement portal specified in ITC 1(m), no later than the deadline indicated in the Data Sheet, or any extension to this deadline. The electronic system will not accept any Proposal or its modification for uploading after the deadline, as per server time. \n\n\t\t\t17.5 Once the Proposal is uploaded on the portal, the system will generate a unique identification number with the stamped submission time. The unique identification number with the time stamp represents an acknowledgement of the Proposal submission. Any other system’s functionality requirements are specified in the Data Sheet.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 17.1 \n\t\t\t | \n\t\t\t\n\t\t\t The electronic submission procedures shall be as follows: \n\n\t\t\tThe Consultants shall submit their Proposals (both Technical and Financial) electronically on the e-procurement portal specified in ITC 1(m), following the procedure given below. Detailed guidelines for viewing proposals and for online submission are given on the website: \n\n\t\t\t(a) To participate in the e-tendering process, it is mandatory for the consultants to have enrolment/registration in the website, and valid Class … [insert as required for the e-procurement system, usually Class II/III(DSC) with signing + Encryption] Digital Signature Certificate (in the name of person who will sign the proposal) in the form of smart card/e-token, obtained from any of the licensed Certifying Agency authorized by the Government of India. Consultants can see the list of licensed CAs from the link www.cca.gov.in [modify the link or refer to the source where such list can be found, if required] \n\n\t\t\t(b) The consultant should register in the website using the relevant option available. Then the Digital Signature registration has to be done with the e-token, after logging into the website. The consultant can then login the website through the secured login by entering the password of the e-token & the user id/ password chosen during registration. \n\n\t\t\t(c) The size of individual files containing the documents comprising the Proposal(s) shall not exceed 10 MB and there is no limit on the number of files to be uploaded. [modify, if required] \n\n\t\t\t[Note for Consultants: For online submission of proposals, the Consultants shall fill up online, the forms that are available for online filling on the e-portal. The rest of the forms shall be downloaded by the Consultants and filled up. The filled-up pages shall then be digitally signed, scanned and uploaded on the e-procurement portal along with the scanned copies of the supporting documents.] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 17.4 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t The Proposals must be uploaded on the e-procurement portal specified in ITC 1(m) no later than: \n\n\t\t\tDate: 16/05/2023 \n\n\t\t\tTime: 16:00 Hrs. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 17.5 \n\t\t\t | \n\t\t\t\n\t\t\t None \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 19 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 19 with the following: \n\n\t\t\t“19.1 The Client’s evaluation committee shall conduct the opening of the Technical Proposals online following the procedure described in the Data Sheet and this could be viewed online by the Consultants. The consultants or their authorized representatives may attend the online opening in person if this option is offered in the Data Sheet. The opening date, time and the address are stated in the Data Sheet. The folder with the Financial Proposal shall remain unopened, encrypted, in the e-procurement system until the subsequent public opening in accordance with ITC 23. \n\n\t\t\t19.2 At the opening of the Technical Proposals the following shall be read out and recorded online simultaneously: (i) the name and the country of the Consultant or, in case of a Joint Venture, the name of the Joint Venture, the name of the lead member and the names and the countries of all members; (ii) the presence or absence of the folder with the Financial Proposal in the portal; and (iii) any other information deemed appropriate or as indicated in the Data Sheet.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 19.1 \n\t\t\t | \n\t\t\t\n\t\t\t The procedure for online opening of technical proposals shall be: Technical proposal will be opened on the e-procurement portal by the Client’s Evaluation Committee at the date and time indicated below. \n\n\t\t\tDate: 16/05/2023 \n\n\t\t\tTime: 16:30 hrs. \n\n\t\t\tConsultants have an option to attend the opening of the Technical Proposals in person. The opening shall take place at: \n\n\t\t\tKerala Solid Waste Management Project (KSWMP) \n\n\t\t\tUpper Ground Floor, Trans Towers, Vazhuthacaud, \n\n\t\t\tThiruvananthapuram -695014, Kerala, India \n\n\t\t\tTelephone: 0471-2333011 \n\n\t\t\tE-Mail: tenderkswmp@gmail.com \n\n\t\t\tWebsite: www.kswmp.org \n\n\t\t\tIn the event of the specified date of proposal opening being declared a holiday for the Client, the proposals will be opened at the appointed time and location on the next working day \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 19.2 \n\t\t\t | \n\t\t\t\n\t\t\t In addition, the following information will be read aloud at the opening of the Technical Proposals: N/A \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 21.1 \n\n\t\t\t[for FTP] \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Consultants’ technical proposal shall be evaluated in two parts. \n\n\t\t\t\n\n\t\t\t Part A (as mentioned below) shall be the mandatory criteria that the consultants must meet. Technical Proposals of Consultants who do not meet the criteria in Part A, shall not be further evaluated, and the proposal shall be rejected. \n\n\t\t\tTechnical Proposal of Consultants, who meet the criteria in Part A, shall be evaluated further using the scoring scheme contained in Part B below. \n\n\t\t\t\n\n\t\t\t Part A: Mandatory Criteria: \n\n\t\t\t\n\n\t\t\t
\n\n\t\t\t Part B: Evaluation Criteria: \n\n\t\t\tCriteria, sub-criteria, and point system for the evaluation of the Full Technical Proposals: \n\n\t\t\tPoints \n\n\t\t\t(i) Specific experience of the Consultant (as a firm) relevant to the Assignment: [20] \n\n\t\t\t[ Notes to Consultant: The Client shall assess similarity of the work to be done in this assignment with assignments successfully completed by the Consultant. Client testimony, if provided will be an additional factor] \n\n\t\t\tii) Adequacy and quality of the proposed methodology, and work plan in responding to the Terms of Reference (TORs): [40] \n\n\t\t\t\n\n\t\t\t [Notes to Consultant: the Client will assess whether the proposed methodology is clear, responds to the TORs, work plan is realistic and implementable; overall team composition is balanced and has an appropriate skills mix; and the work plan has right input of Experts] \n\n\t\t\t\n\n\t\t\t (iii) Key Experts’ qualifications and competence for the Assignment: \n\n\t\t\t{Notes to Consultant: each position number corresponds to the same for the Key Experts in Form TECH-6 to be prepared by the Consultant} \n\n\t\t\t
\n\n\t\t\t Total points for criterion (iii): [40] \n\n\t\t\tThe number of points to be assigned to each of the above positions shall be determined considering the following three sub-criteria and relevant percentage weights: \n\n\t\t\t1) General qualifications (general education, training, and experience): (30%) \n\n\t\t\t2) Adequacy for the Assignment (relevant education, training, experience in the sector/similar assignments): (70%) \n\n\t\t\tTotal weight: 100% \n\n\t\t\t\n\n\t\t\t Total points for the chosen criteria: 100 \n\n\t\t\t\n\n\t\t\t The minimum technical score (St) required to pass is:70 Marks \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 22.2 \n\t\t\t | \n\t\t\t\n\t\t\t Replace second sentence of ITC 22.2 with the following: \n\n\t\t\t“All other Financial Proposals shall not be opened.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Public Opening of Financial Proposals \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 23 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 23.1 with the following: \n\n\t\t\t“23.1 After the technical evaluation is completed and the Bank has issued its no objection (if applicable), the Client shall notify online through e-procurement portal those Consultants whose Proposals were considered non-responsive to the RFP and TOR or did not meet the minimum qualifying technical score, advising them the following: \n\n\t\t\t
In ITC 23.2(b) first sentence, after the words ‘in writing’, add the following: ‘online through e-procurement portal’ \n\n\t\t\tIn ITC 23.2(b)(iv), after the words ‘location of the’ add the following: ‘online’ \n\n\t\t\tReplace ITC 23.4 with the following: \n\n\t\t\t“23.4 The Consultant’s attendance at the opening of the Financial Proposals (in person, or online) is optional and is at the Consultant’s choice” \n\n\t\t\tReplace ITC 23.5 with the following: \n\n\t\t\t“The Financial Proposals shall be publicly opened online by the Client’s evaluation committee in the presence of the representatives of the Consultants and anyone else who chooses to attend. Any interested party who wishes to attend this public opening should contact the client as indicated in the Data Sheet. Alternatively, a notice of the public opening of Financial Proposals may be published on the Client’s website, if available. At the opening, the names of the Consultants, and the overall technical scores, including the break-down by criterion, shall be read aloud and recorded online simultaneously. The Financial Proposals shall be then opened, and the total prices read aloud and recorded online simultaneously. The records of the opening shall remain on the e-procurement portal for the information of all Consultants who submitted Proposals and the Bank, unless the Data Sheet provides for other means of sending notifications and the results of the financial opening.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 23.5 \n\t\t\t | \n\t\t\t\n\t\t\t Following the completion of the evaluation of the Technical Proposals, the Client will notify online through e-procurement portal, all Consultants of the location, date and time of the public opening of Financial Proposals. \n\n\t\t\tAny interested party who wishes to attend this public opening should contact Project Director, KSWMP, tenderkswmp@gmail.com and request to be notified of the location, date and time of the public opening of Financial Proposals. The request should be made before the deadline for submission of Proposals, stated above. \n\n\t\t\tAlternatively, a notice of the public opening of Financial Proposals may be published on the Client’s website, if available. \n\n\t\t\tIn the event of the specified date of proposal opening being declared a holiday for the Client, the proposals will be opened at the appointed time and location on the next working day. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 25.1 \n\t\t\t | \n\t\t\t\n\t\t\t For the purpose of the evaluation, the Client will exclude: all local identifiable indirect taxes such as GST or similar taxes levied on the contract’s invoices. \n\n\t\t\tIf a Contract is awarded, at Contract negotiations, all such taxes will be discussed, finalized (using the itemized list as a guidance but not limiting to it) and added to the Contract amount as a separate line, also indicating which taxes shall be paid by the Consultant and which taxes are withheld and paid by the Client on behalf of the Consultant. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 26.1 \n\n\t\t\t(QCBS only) \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. \n\n\t\t\tThe formula for determining the financial scores (Sf) of all other Proposals is calculated as following: \n\n\t\t\tSf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest price, and “F” the price of the proposal under consideration. \n\n\t\t\t[or replace with another inversely proportional formula acceptable to the Bank] \n\n\t\t\tThe weights given to the Technical (T) and Financial (P) Proposals are: \n\n\t\t\tT = 80% \n\n\t\t\tP = 20% \n\n\t\t\tProposals are ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1) as following: S = St x T% + Sf x P%. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D. Negotiations and Award \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 27.1 \n\t\t\t | \n\t\t\t\n\t\t\t Expected date and address for contract negotiations: \n\n\t\t\tTENTATIVE Date: 29 May, 2023 \n\n\t\t\tAddress: Upper Ground Floor, Trans Towers, Vazhuthacaud, \n\n\t\t\tThiruvananthapuram -695014, Kerala, India \n\n\t\t\tTelephone: 0471-2333011 \n\n\t\t\tE-Mail: tenderkswmp@gmail.com \n\n\t\t\tWebsite: www.kswmp.org \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 29 \n\t\t\t | \n\t\t\t\n\t\t\t 29.1 Disabled \n\n\t\t\t29.2 The Contract Award Notice shall be published on the Client’s website with free access if available, or in at least one newspaper of national circulation in the Client’s Country, or in the official gazette and on e-procurement portal.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 30.1 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 30 with the following: \n\n\t\t\t“The Contract shall be signed prior to the expiry date of the Proposal validity, specified in ITC 12.1 or any extension thereof.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 30.2 \n\t\t\t | \n\t\t\t\n\t\t\t Expected Month for the commencement of the Services: \n\n\t\t\tTENTATIVE Month: June 2023, Kerala, India \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 31.1 \n\t\t\t | \n\t\t\t\n\t\t\t The procedures for making a Procurement-related Complaint are detailed in the “Procurement Regulations for IPF Borrowers (Annex III).” If a Consultant wishes to make a Procurement-related Complaint, the Consultant shall submit its complaint following these procedures, In Writing (by the quickest means available, such as by email or fax), to: \n\n\t\t\tFor the attention: [insert full name of person receiving complaints] \n\n\t\t\tTitle/position: [insert title/position] \n\n\t\t\tClient: [insert name of Client] \n\n\t\t\tEmail address: [insert email address] \n\n\t\t\tFax number: [insert fax number] delete if not used \n\n\t\t\tIn summary, a Procurement-related Complaint may challenge any of the following: \n\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
Annexure 1 to SECTION-2
\n\n\n\n
SPECIFIC APPLICATION OF EVALUATION CRITERIA
\n\n\n\n
SPECIFIC EXPERIENCE OF THE CONSULTANT (AS A FIRM) RELEVANT TO THE ASSIGNMENT: 20 Points
\n\n\n\n
[Note to Consultant: The Client will assess similarity of the work to be done in this assignment with assignments successfully completed by the Consultant in India / any other countries of Asian region in the last 10 years (i.e., 2013 to 2023). Client testimony if provided will be an additional factor. The Consultant should provide documentary evidence such as copy of Completion Certificate or Performance Certificate for each of the assignments shown by the consultant, from the client. The experience shall not be considered for evaluation if such requisite support documents are not provided with the proposal.
\n\nFootnote from TECH-02 Form:
\n\nSimilar assignment would cover at least one Environmental Impact Assessment Study for Sanitary Landfill Facility/ Common Solid Waste Management Facility /Hazardous Waste Management Facility /Bio-medical Waste Management Facility
\n\n\n\n
APPLICATION OF EVALUATION CRITERIA (I)
\n\n\n\n
| \n\t\t\t \n\n\t\t\t Scoring \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Number of projects* meeting the requirement \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Point Allocation Max. Score allocated for the Criteria(i) \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Similar assignment experience \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Maximum 4 projects \n\t\t\t | \n\t\t\t\n\t\t\t 5 marks each \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
\n\n
[Notes to Consultant: the client will assess whether the proposed methodology is clear, responds to the TORs, work plan is realistic and implementable; overall team composition is balanced and has an appropriate skills mix; and the work plan has right input of Experts]
\n\nAPPLICATION OF EVALUATION CRITERIA(II)
\n\n\n\n
[Note to Consultant:
\n\nPoints shall be awarded based on whether the proposed approach is discussed in detail and the methodology is specifically tailored to the characteristics of the assignment.
\n\n| \n\t\t\t \n\n\t\t\t Scoring \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Sub Criteria \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation Max. Score allocated for the Criteria (ii a) \n\t\t\t | \n\t\t|
| \n\t\t\t a) \n\t\t\t | \n\t\t\t\n\t\t\t Technical Approach \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 08 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 06 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 04 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 02 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t b) \n\t\t\t | \n\t\t\t\n\t\t\t Methodology \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 09 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 06 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 03 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
[Note to Consultant:
\n\nPoints shall be awarded based on evaluation of how the work plan responds to the TORs, whether all important activities are indicated in the activity schedule, and their timing is appropriate and consistent with the assignment outputs.
\n\n| \n\t\t\t \n\n\t\t\t Scoring \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Sub Criteria \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation Max. Score allocated for the Criteria (ii b) \n\t\t\t | \n\t\t|
| \n\t\t\t a) \n\t\t\t | \n\t\t\t\n\t\t\t Work Plan \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 09 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 06 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
[Note to Consultant:
\n\nPoints shall be awarded based on evaluation of the team composition and the skills mix; and whether some members have worked together before to some extent.
\n\n\n\n
| \n\t\t\t \n\n\t\t\t Scoring \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Sub Criteria \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation Max. Score allocated for the Criteria (ii c) \n\t\t\t | \n\t\t|
| \n\t\t\t a) \n\t\t\t | \n\t\t\t\n\t\t\t Organization & Staffing \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t
\nCRITERIA-III
\n\n
KEY EXPERTS’ QUALIFICATIONS AND COMPETENCE FOR THE ASSIGNMENT: 40 POINTS FOR ALL KEY EXPERT POSITIONS
\n\nThe number of points to be assigned to each of the above positions shall be determined considering the following two sub-criteria and relevant percentage weights.
\n\nNote :.
\n\nAPPLICATION OF EVALUATION CRITERIA (III)
\n\n\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\n\t\t\t General qualifications \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation as percentage of Max. Score allocated for the “General Qualification” for specific Key Expert Position \n\t\t\t | \n\t\t
| \n\t\t\t I \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 30% \n\t\t\t | \n\t\t
| \n\t\t\t II \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 27% \n\t\t\t | \n\t\t
| \n\t\t\t III \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 24% \n\t\t\t | \n\t\t
| \n\t\t\t IV \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 21% \n\t\t\t | \n\t\t
| \n\t\t\t V \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t
| \n\t\t\t VI \n\t\t\t | \n\t\t\t\n\t\t\t Poor Submission \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t
\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Adequacy for the Assignment \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation as percentage of Max. Score allocated for “Adequacy for \n\n\t\t\tThe Assignment” for specific Key Expert Position \n\t\t\t | \n\t\t
| \n\t\t\t I \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 70% \n\t\t\t | \n\t\t
| \n\t\t\t II \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 63% \n\t\t\t | \n\t\t
| \n\t\t\t III \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 56% \n\t\t\t | \n\t\t
| \n\t\t\t IV \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 49% \n\t\t\t | \n\t\t
| \n\t\t\t V \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t
| \n\t\t\t VI \n\t\t\t | \n\t\t\t\n\t\t\t Poor Submission \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t
\n\n
Section 3. Technical Proposal – Standard Forms
\n\n{Notes to Consultant shown in brackets { } throughout Section 3 provide guidance to the Consultant to prepare the Technical Proposal; they should not appear on the Proposals to be submitted.}
\n\n\n\n
Checklist of Required Forms
\n\n| \n\t\t\t Required for FTP or STP \n\n\t\t\t✓ \n\t\t\t | \n\t\t\t\n\t\t\t FORM \n\t\t\t | \n\t\t\t\n\t\t\t DESCRIPTION \n\t\t\t | \n\t\t\t\n\t\t\t Page Limit \n\n\t\t\t\n\t\t\t | \n\t\t|
| \n\t\t\t FTP \n\t\t\t | \n\t\t\t\n\t\t\t STP \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t TECH-1 \n\t\t\t | \n\t\t\t\n\t\t\t Technical Proposal Submission Form. \n\t\t\t | \n\t\t\t\n\t\t\t 2 pages \n\t\t\t | \n\t\t
| \n\t\t\t ✓ If applicable \n\t\t\t | \n\t\t\t\n\t\t\t TECH-1 Attachment \n\t\t\t | \n\t\t\t\n\t\t\t If the Proposal is submitted by a joint venture, attach a letter of intent or a copy of an existing agreement. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t ✓ If applicable \n\t\t\t | \n\t\t\t\n\t\t\t Power of Attorney \n\t\t\t | \n\t\t\t\n\t\t\t No pre-set format/form. In the case of a Joint Venture, several are required: a power of attorney for the authorized representative of each JV member, and a power of attorney for the representative of the lead member to represent all JV members \n\t\t\t | \n\t\t\t\n\t\t\t As required \n\t\t\t | \n\t\t|
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-2 \n\t\t\t | \n\t\t\t\n\t\t\t Consultant’s Organization and Experience. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-2A \n\t\t\t | \n\t\t\t\n\t\t\t A. Consultant’s Organization \n\t\t\t | \n\t\t\t\n\t\t\t 4 pages \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-2B \n\t\t\t | \n\t\t\t\n\t\t\t B. Consultant’s Experience \n\t\t\t | \n\t\t\t\n\t\t\t 25-30 pages \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-3 \n\t\t\t | \n\t\t\t\n\t\t\t Comments or Suggestions on the Terms of Reference and on Counterpart Staff and Facilities to be provided by the Client. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-3A \n\t\t\t | \n\t\t\t\n\t\t\t A. On the Terms of Reference \n\t\t\t | \n\t\t\t\n\t\t\t 2 pages \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-3B \n\t\t\t | \n\t\t\t\n\t\t\t B. On the Counterpart Staff and Facilities \n\t\t\t | \n\t\t\t\n\t\t\t 2 pages \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t TECH-4 \n\t\t\t | \n\t\t\t\n\t\t\t Description of the Approach, Methodology, and Work Plan for Performing the Assignment \n\t\t\t | \n\t\t\t\n\t\t\t 25 -30 pages \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t TECH-5 \n\t\t\t | \n\t\t\t\n\t\t\t Work Schedule and Planning for Deliverables \n\t\t\t | \n\t\t\t\n\t\t\t A3 5 pages \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t TECH-6 \n\t\t\t | \n\t\t\t\n\t\t\t Team Composition, Key Experts Inputs, and attached Curriculum Vitae (CV) \n\t\t\t | \n\t\t\t\n\t\t\t As required (Limit 5 pages per CV) \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t TECH-7 \n\t\t\t | \n\t\t\t\n\t\t\t Code of Conduct (ES) \n\t\t\t | \n\t\t\t\n\t\t\t As required \n\t\t\t | \n\t\t
\n\n
\n\n
All pages of the original Technical and Financial Proposal shall be initialed by the same authorized representative of the Consultant who signs the Proposal.
\n\n\n\n
\n\n
Form TECH-1
\n\nTechnical Proposal Submission Form
\n\n\n\n
\n\n
{Location, Date}
\n\n\n\n
To: [Name and address of Client]
\n\n\n\n
\n\n
Dear Sirs:
\n\n\n\n
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposals (RFP) dated [Insert Date] and our Proposal. We are hereby submitting our Proposal, which includes this Technical Proposal and a Financial Proposal.
\n\n\n\n
{If the Consultant is a joint venture, insert the following: We are submitting our Proposal a joint venture with: {Insert a list with full name and the legal address of each member, and indicate the lead member}. We have attached a copy {insert: “of our letter of intent to form a joint venture” or, if a JV is already formed, “of the JV agreement”} signed by every participating member, which details the likely legal structure of and the confirmation of joint and severable liability of the members of the said joint venture.
\n\n\n\n
{OR
\n\n\n\n
If the Consultant’s Proposal includes Sub-consultants, insert the following: We are submitting our Proposal with the following firms as Sub-consultants: {Insert a list with full name and address of each Sub-consultant.}
\n\n\n\n
We hereby declare that:
\n\na) All the information and statements made in this Proposal are true and we accept that any misinterpretation or misrepresentation contained in this Proposal may lead to our disqualification by the Client and/or may be sanctioned by the Bank.
\n\n(b) Our Proposal shall be valid and remain binding upon us until [insert day, month and year in accordance with ITC 12.1].
\n\n(c) We have no conflict of interest in accordance with ITC 3.
\n\n(d) We meet the eligibility requirements as stated in ITC 6, and we confirm our understanding of our obligation to abide by the Bank’s policy in regard to Fraud and Corruption as per ITC 5.
\n\n\n\n
(e) We, along with any of our sub-consultants, subcontractors, suppliers, or service providers for any part of the contract, are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension or a debarment imposed by the World Bank Group or a debarment imposed by the World Bank Group in accordance with the Agreement for Mutual Enforcement of Debarment Decisions between the World Bank and other development banks. Further, we are not ineligible under the Client’s country laws or official regulations or pursuant to a decision of the United Nations Security Council.
\n\n(f) In competing for (and, if the award is made to us, in executing) the Contract, we undertake to observe the laws against fraud and corruption, including bribery, in force in India.
\n\n(g) Except as stated in the Data Sheet, ITC 12.7, we undertake to negotiate a Contract on the basis of the proposed Key Experts. We accept that the substitution of Key Experts for reasons other than those stated in ITC 12 and ITC 27.4 may lead to the termination of Contract negotiations.
\n\n(h) Our Proposal is binding upon us and subject to any modifications resulting from the Contract negotiations.
\n\n\n\n
We undertake, if our Proposal is accepted and the Contract is signed, to initiate the Services related to the assignment no later than the date indicated in ITC 30.2 of the Data Sheet.
\n\n\n\n
We understand that the Client is not bound to accept any Proposal that the Client receives.
\n\n\n\n
We remain,
\n\n\n\n
Yours sincerely,
\n\n\n\n
_________________________________________________________________
\n\nSignature (of Consultant’s authorized representative) {In full and initials}:
\n\nFull name: {insert full name of authorized representative}
\n\nTitle: {insert title/position of authorized representative}
\n\nName of Consultant (company’s name or JV’s name):
\n\nCapacity: {insert the person’s capacity to sign for the Consultant}
\n\nAddress: {insert the authorized representative’s address}
\n\nPhone/fax: {insert the authorized representative’s phone and fax number, if applicable}
\n\nEmail: {insert the authorized representative’s email address}
\n\n\n\n
{For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached}
\n\n\n\n
Form TECH-2 (for Full Technical Proposal Only)
\n\nConsultant’s Organization and Experience
\n\n\n\n
Form TECH-2: a brief description of the Consultant’s organization and an outline of the recent experience of the Consultant that is most relevant to the assignment. In the case of a joint venture, information on similar assignments shall be provided for each partner. For each assignment, the outline should indicate the names of the Consultant’s Key Experts and Sub-consultants who participated, the duration of the assignment, the contract amount (total and, if it was done in a form of a joint venture or a sub-consultancy, the amount paid to the Consultant), and the Consultant’s role/involvement.
\n\n\n\n
A - Consultant’s Organization
\n\n\n\n
1. Provide here a brief description of the background and organization of your company, and – in case of a joint venture – of each member for this assignment.
\n\n2. Include organizational chart, a list of Board of Directors, and beneficial ownership.
\n\n\n\n
B - Consultant’s Experience
\n\n\n\n
\n\n
1. List only previous similar assignments[2] successfully completed in the last 10 years (2013-2023). Refer Annexure 1 to Section 2 of this RFP
\n\n2. List only those assignments for which the Consultant was legally contracted by the Client as a company or was one of the joint venture members. Assignments completed by the Consultant’s individual experts working privately or through other consulting firms cannot be claimed as the relevant experience of the Consultant, or that of the Consultant’s partners or sub-consultants, but can be claimed by the Experts themselves in their CVs. The Consultant should be prepared to substantiate the claimed experience by presenting copies of relevant documents and references if so requested by the Client.
\n\n\n\n
\n\n
| \n\t\t\t Duration \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Assignment name/& brief description of main deliverables/outputs \n\t\t\t | \n\t\t\t\n\t\t\t Name of Client & Country of Assignment \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Approx. Contract value (in Rs.)/ Amount paid to your firm \n\t\t\t | \n\t\t\t\n\t\t\t Role on the Assignment \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t {e.g., Jan.2009– Apr.2010} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., “Improvement quality of...............”: designed master plan for rationalization of ........; } \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Ministry of ......, country} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Rs.1 mill/Rs. 0.5 mill} \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Lead partner in a JV A&B&C} \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t {e.g., Jan-May 2008} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., “Support to sub-national government.....”: drafted secondary level regulations on..............} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., municipality of........., country} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Rs. 0.2 mil/Rs. 0.2 mil} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., sole Consultant} \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
Form TECH-3 (for Full Technical Proposal)
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Comments and Suggestions on the Terms of Reference, Counterpart Staff, and Facilities to be Provided by the Client
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Form TECH-3: comments and suggestions on the Terms of Reference that could improve the quality/effectiveness of the assignment; and on requirements for counterpart staff and facilities, which are provided by the Client, including: administrative support, office space, local transportation, equipment, data, etc.
\n\n\n\n
A - On the Terms of Reference
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{improvements to the Terms of Reference, if any}
\n\n\n\n
\n\n
B - On Counterpart Staff and Facilities
\n\n\n\n
{comments on counterpart staff and facilities to be provided by the Client. For example, administrative support, office space, local transportation, equipment, data, background reports, etc., if any}
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Form TECH-4 (for Full Technical Proposal Only)
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Description of Approach, Methodology, and Work Plan in Responding to the Terms of Reference
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\n\n
Form TECH-4: a description of the approach, methodology and work plan for performing the assignment, including a detailed description of the proposed methodology and staffing for training, if the Terms of Reference specify training as a specific component of the assignment.
\n\n\n\n
{Suggested structure of your Technical Proposal (in FTP format):
\n\n\n\n
\n\n
a) Technical Approach and Methodology. {Please explain your understanding of the objectives of the assignment as outlined in the Terms of Reference (TORs), the technical approach, and the methodology you would adopt for implementing the tasks to deliver the expected output(s), and the degree of detail of such output. Please do not repeat/copy the TORs in here.}
\n\n\n\n
b) Work Plan. {Please outline the plan for the implementation of the main activities/tasks of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and tentative delivery dates of the reports. The proposed work plan should be consistent with the technical approach and methodology, showing your understanding of the TOR and ability to translate them into a feasible working plan. A list of the final documents (including reports) to be delivered as final output(s) should be included here. The work plan should be consistent with the Work Schedule Form.}
\n\n\n\n
c) Organization and Staffing. {Please describe the structure and composition of your team, including the list of the Key Experts, Non-Key Experts and relevant technical and administrative support staff.}
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\n\n
Form TECH-5 (for FTP)
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Work Schedule and planning for deliverables
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\n\n
\n\n
| \n\t\t\t N° \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables 1 (D-..) \n\t\t\t | \n\t\t\t\n\t\t\t Months \n\t\t\t | \n\t\t|||||||||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t ..... \n\t\t\t | \n\t\t\t\n\t\t\t n \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t||
| \n\t\t\t D-1 \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Deliverable #1: Report A \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 1) data collection \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 2) drafting \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 3) inception report \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 4) incorporating comments \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 5) delivery of final report to Client} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t D-2 \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Deliverable #2:...............} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
1 List the deliverables with the breakdown for activities required to produce them and other benchmarks such as the Client’s approvals. For phased assignments, indicate the activities, delivery of reports, and benchmarks separately for each phase.
\n\n2 Duration of activities shall be indicated in a form of a bar chart.
\n\n3. Include a legend, if necessary, to help read the chart.
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Form TECH-6 (for FTP)
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Team Composition, Assignment, and Key Experts’ inputs
\n\n| \n\t\t\t N° \n\t\t\t | \n\t\t\t\n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t Expert’s input (in person/month) per each Deliverable (listed in TECH-5) \n\t\t\t | \n\t\t\t\n\t\t\t Total time-input \n\n\t\t\t(in Months) \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-3 \n\t\t\t | \n\t\t\t\n\t\t\t ........ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-... \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Home \n\t\t\t | \n\t\t\t\n\t\t\t Field \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t||
| \n\t\t\t KEY EXPERTS \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||
| \n\t\t\t K-1 \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Mr. Abbbb} \n\t\t\t | \n\t\t\t\n\t\t\t [Team Leader] \n\t\t\t | \n\t\t\t\n\t\t\t [Home] \n\t\t\t | \n\t\t\t\n\t\t\t [2 month] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [1.0] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [1.0] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t [Field] \n\t\t\t | \n\t\t\t\n\t\t\t [0.5 m] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [2.5] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [0] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t K-2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t K-3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t n \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Subtotal \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
1 For Key Experts, the input should be indicated individually for the same positions as required under the Data Sheet ITC21.1.
\n\n2 Months are counted from the start of the assignment/mobilization. One (1) month equals twenty-two (22) working (billable) days. One working (billable) day shall be not less than eight (8) working (billable) hours.
\n\n3 “Home” means work in the office in the expert’s country of residence. “Field” work means work carried out in the Client’s country or any other country outside the expert’s country of residence.
\n\n\n\n
Full time input
\n\n| \n\t\t\t \n\t\t\t | \n\t\t
\n\n
Part time input
\n\n| \n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
Form TECH-6
\n\n(Continued)
\n\n\n\n
CURRICULUM VITAE (CV)
\n\n\n\n
\n\n
| \n\t\t\t Position Title and No. \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., K-1, TEAM LEADER} \n\t\t\t | \n\t\t
| \n\t\t\t Name of Expert: \n\t\t\t | \n\t\t\t\n\t\t\t {Insert full name} \n\t\t\t | \n\t\t
| \n\t\t\t Date of Birth: \n\t\t\t | \n\t\t\t\n\t\t\t {day/month/year} \n\t\t\t | \n\t\t
| \n\t\t\t Country of Citizenship/Residence \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Education: {List college/university or other specialized education, giving names of educational institutions, dates attended, degree(s)/diploma(s) obtained}
\n\n________________________________________________________________________
\n\n\n\n
Employment record relevant to the assignment: {Starting with present position, list in reverse order. Please provide dates, name of employing organization, titles of positions held, types of activities performed and location of the assignment, and contact information of previous clients and employing organization(s) who can be contacted for references. Past employment that is not relevant to the assignment does not need to be included.}
\n\n\n\n
| \n\t\t\t Period \n\t\t\t | \n\t\t\t\n\t\t\t Employing organization and your title/position. Contact information for references \n\t\t\t | \n\t\t\t\n\t\t\t Country \n\t\t\t | \n\t\t\t\n\t\t\t Summary of activities performed relevant to the Assignment \n\t\t\t | \n\t\t
| \n\t\t\t [e.g., May 2005-present] \n\t\t\t | \n\t\t\t\n\t\t\t [e.g., Ministry of ……, advisor/consultant to… \n\n\t\t\t\n\n\t\t\t For references: Tel…………/e-mail……; Mr. Hbbbbb, deputy minister] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Membership in Professional Associations and Publications: ______________________________________________________________________
\n\n\n\n
Language Skills (indicate only languages in which you can work): ______________
\n\n______________________________________________________________________
\n\n\n\n
\n\n
Adequacy for the Assignment:
\n\n\n\n
| \n\t\t\t Detailed Tasks Assigned on Consultant’s Team of Experts: \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Reference to Prior Work/Assignments that Best Illustrates Capability to Handle the Assigned Tasks \n\t\t\t | \n\t\t
| \n\t\t\t {List all deliverables/tasks as in TECH- 5 in which the Expert will be involved} \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
Expert’s contact information: (e-mail …………………., phone……………)
\n\n\n\n
Certification:
\n\nI, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience, and I am available, as and when necessary, to undertake the assignment in case of an award. I understand that any misstatement or misrepresentation described herein may lead to my disqualification or dismissal by the Client, and/or sanctions by the Bank.
\n\n\n\n
\n\n
\n\n
{day/month/year}
\n\nName of Expert Signature Date
\n\n\n\n
\n\n
{day/month/year}
\n\nName of authorized Signature Date
\n\nRepresentative of the Consultant
\n\n(the same who signs the Proposal)
\n\n\n\n
\n\n
Section 4. Financial Proposal – Standard Forms
\n\n{Notes to Consultant shown in brackets { } provide guidance to the Consultant to prepare the Financial Proposals; they should not appear on the Financial Proposals to be submitted.}
\n\n\n\n
Financial Proposal Standard Forms shall be used for the preparation of the Financial Proposal according to the instructions provided in Section 2.
\n\n\n\n
FIN-1 Financial Proposal Submission Form
\n\n\n\n
FIN-2 Summary of Costs
\n\n\n\n
FIN-3 Breakdown of Remuneration
\n\n\n\n
FIN-4 Breakdown of Reimbursable expenses
\n\n\n\n
FIN-5 Bill of Quantity
\n\n\n\n
\n\n
Form FIN-1
\n\nFinancial Proposal Submission Form
\n\n\n\n
\n\n
{Location, Date}
\n\n\n\n
To: Project Director
\n\nKerala Solid Waste Management Project (KSWMP)
\n\nUpper Ground Floor, Trans Towers, Vazhuthacaud,
\n\nThiruvananthapuram -695014, Kerala, India
\n\nTelephone: 0471-2333011
\n\nE-Mail: tenderkswmp@gmail.com
\n\nWebsite: www.kswmp.org
\n\n\n\n
\n\n
Dear Sirs:
\n\n\n\n
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal.
\n\n\n\n
Our attached Financial Proposal is for the amount of Rs. {Insert amount in words and figures}, [Insert “including” or “excluding”] of all indirect local taxes in accordance with ITC 25.1 in the Data Sheet. The estimated amount of local indirect taxes is Rs. {Insert amount in words and figures} which shall be confirmed or adjusted, if needed, during negotiations. {Please note that all amounts shall be the same as in Form FIN-2}.
\n\n\n\n
Our Financial Proposal shall be valid and remain binding upon us, subject to the modifications resulting from Contract negotiations, for the period of time specified in the Data Sheet, ITC 12.1.
\n\n\n\n
Commissions and gratuities paid or to be paid by us to an agent or any third party relating to preparation or submission of this Proposal and Contract execution, paid if we are awarded the Contract, are listed below:
\n\n\n\n
Name and Address Amount and Purpose of Commission
\n\nof Agents Currency or Gratuity
\n\n\n\n
\n\n
\n\n
\n\n
{If no payments are made or promised, add the following statement: “No commissions or gratuities have been or are to be paid by us to agents or any third party relating to this Proposal and Contract execution.”}
\n\n\n\n
\n\n
We understand you are not bound to accept any Proposal you receive.
\n\nWe remain,
\n\n\n\n
Yours sincerely,
\n\n\n\n
_________________________________________________________________
\n\nSignature (of Consultant’s authorized representative) {In full and initials}:
\n\nFull name: {insert full name of authorized representative}
\n\nTitle: {insert title/position of authorized representative}
\n\nName of Consultant (company’s name or JV’s name):
\n\nCapacity: {insert the person’s capacity to sign for the Consultant}
\n\nAddress: {insert the authorized representative’s address}
\n\nPhone/fax: {insert the authorized representative’s phone and fax number, if applicable}
\n\nEmail: {insert the authorized representative’s email address}
\n\n\n\n
{For a joint venture, either all members shall sign or only the lead member/consultant, in which case the power of attorney to sign on behalf of all members shall be attached
\n\n\n\n
\n\n
Form FIN-2 Summary of Costs
\n\nFor Cluster 1
\n\n| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Cost \n\n\t\t\t\n\t\t\t | \n\t\t|||
| \n\t\t\t {Consultant must state the proposed Costs in accordance with ITC 16.4 of the Data Sheet; delete columns which are not used} \n\n\t\t\t\n\t\t\t | \n\t\t||||
| \n\t\t\t {Insert Foreign Currency # 1} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert Foreign Currency # 2, if used} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert Foreign Currency # 3, if used} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert \n\n\t\t\tLocal Currency, if used and/or required (16.4 Data Sheet} \n\t\t\t | \n\t\t|
| \n\t\t\t Cost of the Financial Proposal \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Including: \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (1) Remuneration \n\n\t\t\t(Excluding Investigation Activities) FORM FIN 3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (2) Reimbursables \n\n\t\t\t(Excluding Investigation Activities) FORM FIN 4 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Lumpsum Sub-Total (FIN 3 + FIN 4 ) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Investigation Activities (FORM FIN-5) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (5) Total Cost of the Financial Proposal: \n\n\t\t\t(Lumpsum Sub-Total + FIN 5) \n\n\t\t\t{Should match the amount in Form FIN-1} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Total Cost of the Financial Proposal: \n\n\t\t\t{Should match the amount in Form FIN-1} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
Note:
\n\n\n\n
| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Cost \n\n\t\t\t\n\t\t\t | \n\t\t|||
| \n\t\t\t {Consultant must state the proposed Costs in accordance with ITC 16.4 of the Data Sheet; delete columns which are not used} \n\n\t\t\t\n\t\t\t | \n\t\t||||
| \n\t\t\t {Insert Foreign Currency # 1} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert Foreign Currency # 2, if used} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert Foreign Currency # 3, if used} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert \n\n\t\t\tLocal Currency, if used and/or required (16.4 Data Sheet} \n\t\t\t | \n\t\t|
| \n\t\t\t Indirect Local Tax Estimates – to be discussed and finalized at the negotiations if the Contract is awarded \n\t\t\t | \n\t\t||||
\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Total Estimate for Indirect Local Tax: \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Footnote: Payments will be made in the currency(ies) expressed above (Reference to ITC 16.4).
\n\n\n\n
\n\n
For Cluster 4
\n\n| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Cost \n\n\t\t\t\n\t\t\t | \n\t\t|||
| \n\t\t\t {Consultant must state the proposed Costs in accordance with ITC 16.4 of the Data Sheet; delete columns which are not used} \n\n\t\t\t\n\t\t\t | \n\t\t||||
| \n\t\t\t {Insert Foreign Currency # 1} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert Foreign Currency # 2, if used} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert Foreign Currency # 3, if used} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert \n\n\t\t\tLocal Currency, if used and/or required (16.4 Data Sheet} \n\t\t\t | \n\t\t|
| \n\t\t\t Cost of the Financial Proposal \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Including: \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (1) Remuneration \n\n\t\t\t(Excluding Investigation Activities) FORM FIN 3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (2) Reimbursables \n\n\t\t\t(Excluding Investigation Activities) FORM FIN 4 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Lumpsum Sub-Total (FIN 3 + FIN 4 ) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Investigation Activities (FORM FIN-5) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (5) Total Cost of the Financial Proposal: \n\n\t\t\t(Lumpsum Sub-Total + FIN 5) \n\n\t\t\t{Should match the amount in Form FIN-1} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Total Cost of the Financial Proposal: \n\n\t\t\t{Should match the amount in Form FIN-1} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
Note:
\n\n\n\n
\n\n
| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Cost \n\n\t\t\t\n\t\t\t | \n\t\t|||
| \n\t\t\t {Consultant must state the proposed Costs in accordance with ITC 16.4 of the Data Sheet; delete columns which are not used} \n\n\t\t\t\n\t\t\t | \n\t\t||||
| \n\t\t\t {Insert Foreign Currency # 1} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert Foreign Currency # 2, if used} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert Foreign Currency # 3, if used} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert \n\n\t\t\tLocal Currency, if used and/or required (16.4 Data Sheet} \n\t\t\t | \n\t\t|
| \n\t\t\t Indirect Local Tax Estimates – to be discussed and finalized at the negotiations if the Contract is awarded \n\t\t\t | \n\t\t||||
\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Total Estimate for Indirect Local Tax: \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Footnote: Payments will be made in the currency(ies) expressed above (Reference to ITC 16.4).
\n\n\n\n
\n\n
FORM FIN-3 Breakdown of Remuneration (Excluding Investigation activities)
\n\n\n\n
When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for the calculation of the Contract’s ceiling amount; to calculate applicable taxes at contract negotiations; and, if needed, to establish payments to the Consultant for possible additional services requested by the Client.
\n\nFor Cluster 1
\n\n| \n\t\t\t A. Remuneration \n\t\t\t | \n\t\t||||||||
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t Position (as in TECH-6) \n\t\t\t | \n\t\t\t\n\t\t\t Person-month Remuneration Rate \n\t\t\t | \n\t\t\t\n\t\t\t Time Input in Person/Month \n\n\t\t\t(from TECH-6) \n\t\t\t | \n\t\t\t\n\t\t\t {Currency # 1- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Currency # 2- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Currency# 3- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Local Currency- as in FIN-2} \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Key Experts \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t K-1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Home] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Field] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t K-2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Home] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Field] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total Costs \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
For Cluster 4
\n\n| \n\t\t\t A. Remuneration \n\t\t\t | \n\t\t||||||||
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t Position (as in TECH-6) \n\t\t\t | \n\t\t\t\n\t\t\t Person-month Remuneration Rate \n\t\t\t | \n\t\t\t\n\t\t\t Time Input in Person/Month \n\n\t\t\t(from TECH-6) \n\t\t\t | \n\t\t\t\n\t\t\t {Currency # 1- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Currency # 2- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Currency# 3- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Local Currency- as in FIN-2} \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Key Experts \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t K-1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Home] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Field] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t K-2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Home] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Field] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total Costs \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
Form FIN-4 Breakdown of Reimbursable Expenses
\n\n\n\n
When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for calculation of the Contract ceiling amount, to calculate applicable taxes at contract negotiations and, if needed, to establish payments to the Consultant for possible additional services requested by the Client.
\n\nFor Cluster 1
\n\n\n\n
| \n\t\t\t B. Reimbursable Expenses \n\t\t\t | \n\t\t||||||||
| \n\t\t\t N° \n\t\t\t | \n\t\t\t\n\t\t\t Type of Reimbursable Expenses \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t\t\n\t\t\t Unit Cost \n\t\t\t | \n\t\t\t\n\t\t\t Quantity \n\t\t\t | \n\t\t\t\n\t\t\t {Currency # 1- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Currency # 2- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Currency# 3- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Local Currency- as in FIN-2} \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Per diem allowances**} \n\t\t\t | \n\t\t\t\n\t\t\t {Day} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., International flights} \n\t\t\t | \n\t\t\t\n\t\t\t {Ticket} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., In/out airport transportation} \n\t\t\t | \n\t\t\t\n\t\t\t {Trip} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Communication costs between Insert place and Insert place} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t { e.g., reproduction of reports} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Office rent} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t .................................... \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {Training of the Client’s personnel – if required in TOR} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Total Costs \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Legend:
\n\n“Per diem allowance” is paid for each night the expert is required by the Contract to be away from his/her usual place of residence. Client can set up a ceiling.
\n\n\n\n
\n\n
For Cluster 4
\n\n| \n\t\t\t B. Reimbursable Expenses \n\t\t\t | \n\t\t||||||||
| \n\t\t\t N° \n\t\t\t | \n\t\t\t\n\t\t\t Type of Reimbursable Expenses \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t\t\n\t\t\t Unit Cost \n\t\t\t | \n\t\t\t\n\t\t\t Quantity \n\t\t\t | \n\t\t\t\n\t\t\t {Currency # 1- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Currency # 2- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Currency# 3- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Local Currency- as in FIN-2} \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Per diem allowances**} \n\t\t\t | \n\t\t\t\n\t\t\t {Day} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., International flights} \n\t\t\t | \n\t\t\t\n\t\t\t {Ticket} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., In/out airport transportation} \n\t\t\t | \n\t\t\t\n\t\t\t {Trip} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Communication costs between Insert place and Insert place} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t { e.g., reproduction of reports} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Office rent} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t .................................... \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {Training of the Client’s personnel – if required in TOR} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Total Costs \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Legend:
\n\n“Per diem allowance” is paid for each night the expert is required by the Contract to be away from his/her usual place of residence. Client can set up a ceiling.
\n\n\n\n
FORM FIN-5 Bill Of Quantity
\n\n\n\n
When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for the calculation of the Contract’s ceiling amount; to calculate applicable taxes at contract negotiations; and, if needed, to establish payments to the Consultant for possible additional services requested by the Client. This Form shall not be used as a basis for payments under Lump-Sum contracts
\n\n\n\n
| \n\t\t\t COST \n\t\t\t | \n\t\t|||||
| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Task/Item \n\t\t\t | \n\t\t\t\n\t\t\t Quantity \n\t\t\t | \n\t\t\t\n\t\t\t Unit Rate \n\t\t\t | \n\t\t\t\n\t\t\t Total Amount With TAX \n\t\t\t | \n\t\t\t\n\t\t\t Total Amount in Words \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Parameters of Air \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Parameters of Water \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Parameters of Noise \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Task 3 (Independent Review of selected ESIA/ESMPs for dumpsite remediation) \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Grand Total in FIGURES \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Grand Total in WORDS \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
Section 5. Eligible Countries
\n\n\n\n
In reference to ITC 6.3.2, for the information of Consultants, at the present time firms, goods and services from the following countries are excluded from this selection:
\n\n\n\n
Under the ITC 6.3.2 (a): None
\n\n\n\n
Under the ITC 6.3.2 (b): None
\n\n\n\n
\n\n
Section 6. Fraud and Corruption
\n\n(This Section 6, Fraud and Corruption shall not be modified)
\n\n\n\n
\n\n
\n\n
Section 7. Terms of Reference
\n\nKerala Solid Waste Management Project (KSWMP)
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Preparation of Environmental and Social Impact Assessment
\n\nfor regional Sanitary Landfills and Transfer
\n\nStations in two Clusters and independent review of ESIAs for dumpsite remediation
\n\n\n\n
\n\n
\n\n
\n\n
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---
\n\n\n\n
April 2023
\n\n\n\n
Abbreviations and Acronyms
\n\n\n\n
| \n\t\t\t APHA \n\t\t\t | \n\t\t\t\n\t\t\t American Public Health Association \n\t\t\t | \n\t\t\t\n\t\t\t PCK \n\t\t\t | \n\t\t\t\n\t\t\t Plantation Corporation of Kerala \n\t\t\t | \n\t\t
| \n\t\t\t BIS \n\t\t\t | \n\t\t\t\n\t\t\t Bureau of Indian Standards \n\t\t\t | \n\t\t\t\n\t\t\t PDO \n\t\t\t | \n\t\t\t\n\t\t\t Project Development Objective \n\t\t\t | \n\t\t
| \n\t\t\t CRZ \n\t\t\t | \n\t\t\t\n\t\t\t Coastal Regulation Zone \n\t\t\t | \n\t\t\t\n\t\t\t PAD \n\t\t\t | \n\t\t\t\n\t\t\t Project Appraisal Document \n\t\t\t | \n\t\t
| \n\t\t\t CPCB \n\t\t\t | \n\t\t\t\n\t\t\t Central Pollution Control Board \n\t\t\t | \n\t\t\t\n\t\t\t PIM \n\t\t\t | \n\t\t\t\n\t\t\t Project Implementation Manual \n\t\t\t | \n\t\t
| \n\t\t\t DPR \n\t\t\t | \n\t\t\t\n\t\t\t Detailed Project Report \n\t\t\t | \n\t\t\t\n\t\t\t PFR \n\t\t\t | \n\t\t\t\n\t\t\t Pre-Feasibility Report \n\t\t\t | \n\t\t
| \n\t\t\t EC \n\t\t\t | \n\t\t\t\n\t\t\t Environmental Clearance \n\t\t\t | \n\t\t\t\n\t\t\t RAP \n\t\t\t | \n\t\t\t\n\t\t\t Resettlement Action Plan \n\t\t\t | \n\t\t
| \n\t\t\t EIA \n\t\t\t | \n\t\t\t\n\t\t\t Environmental Impact Assessment \n\t\t\t | \n\t\t\t\n\t\t\t REOI \n\t\t\t | \n\t\t\t\n\t\t\t Request for Expression of Interest \n\t\t\t | \n\t\t
| \n\t\t\t ESMF \n\t\t\t | \n\t\t\t\n\t\t\t Environmental and Social Management Framework \n\t\t\t | \n\t\t\t\n\t\t\t SPMU \n\t\t\t | \n\t\t\t\n\t\t\t State-level Project Management Unit \n\t\t\t | \n\t\t
| \n\t\t\t ESMP \n\t\t\t | \n\t\t\t\n\t\t\t Environmental and Social Management Plan \n\t\t\t | \n\t\t\t\n\t\t\t SEIAA \n\t\t\t | \n\t\t\t\n\t\t\t State (or Union territory) Level Environment Impact Assessment Authority \n\t\t\t | \n\t\t
| \n\t\t\t FPIC \n\t\t\t | \n\t\t\t\n\t\t\t Free, Prior and Informed Consent \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t SEAC \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t State Expert Appraisal Committee \n\t\t\t | \n\t\t
| \n\t\t\t FS \n\t\t\t | \n\t\t\t\n\t\t\t Feasibility Study \n\t\t\t | \n\t\t\t\n\t\t\t SIA \n\t\t\t | \n\t\t\t\n\t\t\t Social Impact Assessment \n\t\t\t | \n\t\t
| \n\t\t\t GRM \n\t\t\t | \n\t\t\t\n\t\t\t Grievance Redressal Mechanism \n\t\t\t | \n\t\t\t\n\t\t\t SLF \n\t\t\t | \n\t\t\t\n\t\t\t Sanitary Landfill Facility \n\t\t\t | \n\t\t
| \n\t\t\t KINFRA \n\t\t\t | \n\t\t\t\n\t\t\t Kerala Industrial Infrastructure Development Corporation \n\t\t\t | \n\t\t\t\n\t\t\t SWM \n\t\t\t | \n\t\t\t\n\t\t\t Solid Waste Management \n\t\t\t | \n\t\t
| \n\t\t\t KSWMP \n\t\t\t | \n\t\t\t\n\t\t\t Kerala Solid Waste Management Project \n\t\t\t | \n\t\t\t\n\t\t\t TDF-SMF \n\t\t\t | \n\t\t\t\n\t\t\t Tribal Development Framework-Social Management Framework \n\t\t\t | \n\t\t
| \n\t\t\t MoEF& CC \n\t\t\t | \n\t\t\t\n\t\t\t The Ministry of Environment, Forest and Climate Change \n\t\t\t | \n\t\t\t\n\t\t\t TSC \n\t\t\t | \n\t\t\t\n\t\t\t Technical Support Consultant \n\t\t\t | \n\t\t
| \n\t\t\t NABET \n\t\t\t | \n\t\t\t\n\t\t\t National Accreditation Board for Education and Training \n\t\t\t | \n\t\t\t\n\t\t\t ToR \n\t\t\t | \n\t\t\t\n\t\t\t Terms of Reference \n\t\t\t | \n\t\t
| \n\t\t\t NOC \n\t\t\t | \n\t\t\t\n\t\t\t No Objection Certificate \n\t\t\t | \n\t\t\t\n\t\t\t ULB \n\t\t\t | \n\t\t\t\n\t\t\t Urban Local Body` \n\t\t\t | \n\t\t
| \n\t\t\t NGO \n\t\t\t | \n\t\t\t\n\t\t\t Non-governmental organization \n\t\t\t | \n\t\t\t\n\t\t\t WSA \n\t\t\t | \n\t\t\t\n\t\t\t Waste Shed Areas \n\t\t\t | \n\t\t
| \n\t\t\t NGT \n\t\t\t | \n\t\t\t\n\t\t\t National Green Tribunal \n\t\t\t | \n\t\t\t\n\t\t\t WBG \n\t\t\t | \n\t\t\t\n\t\t\t World Bank Group \n\t\t\t | \n\t\t
| \n\t\t\t PP \n\t\t\t | \n\t\t\t\n\t\t\t Project Proponent \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
Kerala has been urbanizing more rapidly than the national average. According to the last census, from 2001 to 2011 the percentage of urban population nearly doubled, with an Annual Growth Rate of urban population of 6.5 percent and a population density - 859 persons/sq. km, thrice the national average - 382 persons/sq.km. About 48 percent of the state’s population lives in urban areas (covered under 93 ULBs, and notified urban agglomerations), with 52 percent of population concentrated in mid-small sized ULBs between 20,000-100,000 people, and the remaining 48 percent in bigger ULBs of over 100,000 people.
\n\n\n\n
Government of Kerala has enabled policies and established agencies to support SWM activities across the state. Still SWM services in the state need improvement particularly in various infrastructure and service delivery systems across the value chain. This includes engineered landfills for secured landfilling of inert waste/rejects.
\n\n\n\n
Kerala State Solid Waste Management Project (KSWMP), under LSGD, is implementing the Solid Waste Management Project in 93 ULBs (87 municipalities and 6 corporations) vide G.O (Rt) No. 1420/2020/LSGD dated 29-07-2020.The project is designed for a total cost of USD 300 million with the support of International Bank for Reconstruction and Development(IBRD) and Asian Infrastructure Investment Bank (AIIB), each providing financial of USD 105 million and State Government contributing USD 90 million.
\n\n\n\n
The Project Development Objective is to strengthen the institutional and service delivery systems for solid waste management in Kerala. The project envisages comprehensive upgradation and development of solid waste management activities in various levels under three components:
\n\nComponent 1- Institutional Development, Capacity Building and Project Management
\n\nComponent 2- Grant support to ULBs for SWM.
\n\nComponent 3 - Development of regional SWM facilities.
\n\nUnder Component 3, KSWMP provides for the development of regional facilities including:
\n\n\n\n
a. regional sanitary landfills (SLF)and transfer stations (TS) for municipal solid waste disposal;
\n\nb. regional C&D waste management facilities;
\n\nc. regional processing and recycling facilities; and
\n\nd. closure/remediation of existing dumpsites
\n\n\n\n
In order to facilitate scheduled collection and transportation of the rejects to each landfill, several transfer stations are required in each cluster. Regional planning including clusters and sub-clusters was conducted in 2022, and led to identifying candidate land parcels for developing SLF facilities and associated TS in two out of five clusters.
\n\n\n\n
For this particular assignment, SPMU envisages to hire the services of a consultant (firm) for conducting the Environmental and Social Impact Assessments for the development of regional SWM infrastructure including transfer stations (SLF and TS), for the two clusters (Cluster 1 and 4) where candidate sites have been identified for 1 SLF + 4 TS and 1 SLF+8 TS respectively. Refer Annexure II for getting the cluster details of the project.
\n\nThis document gives a detailed scope of the work to be considered by the E&S Consultant for conducting the Environmental and Social Impact Assessment.
\n\n\n\n
Depending on the type of investments and nature of activities, proposed subprojects will have varying impacts on the environment and people. Hence, the type and extent of environmental and social assessment to be carried out to identify and mitigate the impacts also largely depends upon the complexities of project activities and exact locations. It is important to identify the probable impacts and plan for mitigation measures early on, to manage them effectively.
\n\nAs per ESMF for KSWMP (https://kswmp.org/esmf-guidelines), to facilitate effective screening for Environmental aspects, the subprojects may be categorized as E1, E2, and E3 linked to extent and severity of impacts (depending on the type of activities and Locational characteristics) and regulatory requirements, which will be identified through a screening at the subproject Feasibility or Detailed Project Report stage. Environmental categorization of projects and their safeguard requirements are detailed in the below table.
\n\n\n\n
Table 1: Subproject Categorization based on expected Environmental Impacts as per ESMF
\n\n| \n\t\t\t Proposed Subproject Categories \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t|
| \n\t\t\t Extent of Environmental impacts \n\t\t\t | \n\t\t\t\n\t\t\t Type of Projects and Management Tools \n\t\t\t | \n\t\t|
| \n\t\t\t E1 \n\t\t\t | \n\t\t\t\n\t\t\t Significant \n\t\t\t | \n\t\t\t\n\t\t\t Projects with significant negative impacts including those which require EIA / CRZ clearance as per national regulations (Category A or B as per EIA notification and those which need CRZ clearance at National Level), and those which might impact sensitive environmental components including natural habitats. \n\n\t\t\tProject-specific detailed EA preferably by an independent agency. In case the DPR consultant undertakes the EIA; this will be reviewed by an independent consultant for better alignment with project details. WB requirements and national/state laws and regulations are to be followed (in case of inconsistency between them, the more rigorous requirements will apply). \n\n\t\t\tSpecific mitigation/monitoring measures including those to improve environmental performance, ensure environmental sustainability and climate resilience/adaptation. \n\t\t\t | \n\t\t
| \n\t\t\t E2 \n\t\t\t | \n\t\t\t\n\t\t\t Moderate \n\t\t\t | \n\t\t\t\n\t\t\t Projects with moderate impacts (and those which will not require EIA clearance and may require CRZ clearance at State level). \n\n\t\t\tProject-specific EA along with the DPR. Project-specific EMP including measures to improve environmental performance, sustainability, and climate resilience/adaptation. WB requirements and national/state laws and regulations are to be followed (in case of inconsistency between them, the more rigorous requirements will apply). \n\t\t\t | \n\t\t
| \n\t\t\t E3 \n\t\t\t | \n\t\t\t\n\t\t\t Minimal \n\t\t\t | \n\t\t\t\n\t\t\t Projects with minimal negative impacts. \n\n\t\t\tScreening Report with measures to improve environmental performance, sustainability, and climate resilience/adaptation; and generic EMP \n\t\t\t | \n\t\t
\n\n
Social screening is done to collect basic information on social aspects of the proposed sub-projects. Those sub-projects that have potentially significant social issues are to be identified and based on the level of expected social risks and impacts; detailed social impact assessment is conducted at Feasibility or DPR stage. Level of social risk at sub-project level and requirement of safeguard instruments are explained in the table below.
\n\nTable 2: Subproject Categorization based on expected Social Impacts as per ESMF
\n\n\n\n
| \n\t\t\t Proposed Subproject \n\n\t\t\tCategory \n\t\t\t | \n\t\t\t\n\t\t\t Extent of Social Impacts \n\t\t\t | \n\t\t\t\n\t\t\t Type of Projects and Management Tools \n\t\t\t | \n\t\t
| \n\t\t\t Substantial \n\t\t\t | \n\t\t\t\n\t\t\t Loss of assets[6], loss of livelihood, risk of social exclusion from accessing benefits (vulnerable and women), up to30 labour at the site at any given time and incidence of gender-based violence reported within 100 meters of radius of the sub-project \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Sub-project Specific: Resettlement Action Plan[7](includes livelihood plan); Tribal Development Plan[8]; Social Management Plan (include Labour management Plan, Gender action plan, stakeholder engagement to be annexed to the DPRs) to be prepared in accordance with the project specific Tribal Development Framework and Social management Framework (TDF-SMF) and Resettlement Policy Framework (RPF) \n\t\t\t | \n\t\t
| \n\t\t\t Moderate \n\t\t\t | \n\t\t\t\n\t\t\t Affected people are not physically displaced but there is loss of asset and/or livelihood[9]; risk of social exclusion from accessing benefits (vulnerable and women) more than 20 but less than 30 labour at the site at any given time and incidence of gender-based violence reported within 100 meters of radius of the sub-project. \n\t\t\t | \n\t\t\t\n\t\t\t Sub-project Specific: Resettlement Action Plan (include livelihood plan); Tribal Development Plan; Social Management Plan (which will include Labour management Plan, Gender action plan, stakeholder engagement to be annexed to the DPRs) to be prepared in accordance with the project specific Tribal Development Framework and Social Management Framework (TDF-SMF) and Resettlement Policy Framework (RPF) \n\t\t\t | \n\t\t
| \n\t\t\t Low \n\t\t\t | \n\t\t\t\n\t\t\t No land required, no loss of livelihood, no adverse impact on Scheduled Tribe, risk pertaining to social exclusion from accessing benefits (vulnerable and women) and less than 10 labour at the site at any given time and no incident of gender-based violence reported. \n\t\t\t | \n\t\t\t\n\t\t\t Social Management Plan to be (which will include Labour management Plan, Gender action plan, stakeholder engagement to be annexed to the DPRs) \n\t\t\t | \n\t\t
\n\n
As per PAD (Refer Para 39 & 40), PIM (Refer Section 3.2.4 & 3.5) and ESMF (Refer Section 2.4.2&3.2.2 of EMF document and Chapter 4, 5, 6 and TDF-SMF and RPF) Safeguard documents (environmental impact assessment and social impact assessment) pertaining to Environmental “E1” category and social ‘substantial’ and ‘moderate’ impact levels, investments as defined in the above Table 1 and 2 shall have to be prepared by an independent consultant other than the Technical Support Consultants (TSC) or FS engineering Consultant of KSWMP and based on an agreed ToR to ensure independence in the assessment of the impacts. E1 category is assigned to the subproject as per National EIA Notification 2006 and its amendments, Common SWM facilities are identified as those of major environmental impacts and require Environmental Clearance from the Ministry of Environment, Forests and Climate Change (MoEFCC) or the State.[10] It is expected that detailed Environmental Screening will also identify the site sensitivities in detail. It is expected that for environmental Impacts, the same document will cover the clearance requirements as required under national and state regulations including EIA Notifications, 2006 and its amendments, and CRZ Notification 2019 and any other applicable. In case land is to be acquired, as per the Right to Fair Compensation and Transparent Land Acquisition and Rehabilitation and Resettlement Act 2013 (RFCTLAR&R Act), Social Impact Assessment and Social Management Plan are to be prepared by the Revenue Department. The SIA and SMP will be reviewed by the DPR or Independent Consultant and finalized to align with the requirements of the TDF-SMF and RPF and prepare the RAP, as required. A RAP will be prepared for those dependent on land that is not privately owned by the consultant.
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The objective of the assignment is to conduct Environmental Impact Assessment and Social Impact Assessments –as part of the safeguard instruments as per ESMF -for the “E1”category subprojects as per EMF, and ‘Substantial and moderate’ for social sub-projects defined in the KSWMP.
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\n\n
\n\n
The scope of whole work is sub divided as three tasks as given below:
\n\nTask 1 Conducting Environmental and Social Impact Assessment for the Proposed Sanitary Landfill Facility at Cheemeni (Cluster 1) and the associated Transfer Stations and obtaining Environmental Clearance, and all permits/ environmental clearances as required under various National / State Regulations as identified through FS, EIA and SIA
\n\nTask 2 Conducting Environmental and Social Impact Assessment for the Proposed Sanitary Landfill Facility at Ambalamedu (Cluster 4) and the associated Transfer Stations and obtaining Environmental Clearance, and all permits/ environmental clearances as required under various National / State Regulations as identified through FS, EIA, and SIA
\n\nTask 3 Independent Review of selected EIA/EMPs, SIA/SMPs for dumpsite remediation) prepared by Technical Support Consultants (TSC) as per KSWMP ESMF
\n\nThe broad scope of the proposed consultancy is as follows:
\n\nFor Task 1 and 2 above:
\n\n(a) Stakeholder Consultations during EIA/SIA and on Draft EIA/SIA: The consultant shall conduct stakeholder consultations/Focus Group Discussions to mainstream citizen engagement in the sub-project cycle. The subproject shall ensure two-way communication and engagement throughout the EIA and SIA and preparation of the E&S Management Plans. The Citizen Engagement framework includes mapping of stakeholders: both service providers and generators; map the vulnerable in each category, identify them in the specific sites/location; engage with stakeholders (planning for sub projects); ensuring that the vulnerable are represented; organize the ward level stakeholder consultations on the draft EIA/SIA.
\n\n(b) Public Hearing for EC: For Environmental Clearance of the two Clusters, the Consultant shall arrange public hearing at the site or in its close proximity- district wise (or as prescribed by the relevant authorities) for ascertaining concerns of local affected persons and get No Objection Certificates (NOC) from Kerala State Pollution Control Board. Procedures to be carried out for arranging project based public hearings shall be the responsibility of the consultant. This includes advertisement in the local newspapers and social media, discussions in the Ward Sabhas, distribution of IEC materials etc. The concerns of the public/project affected people shall be incorporated in the final EIA/SIA report. (iv) Disclosure Requirements: The consultants are to provide support and assistance to the Client (SPMU) in meeting the disclosure requirements, which shall meet the World Bank policy on public disclosure, and National / State requirements. The consultants shall prepare a plan for in-country disclosure, specifying the timing and locations for consultations; translate the key documents, such as the EIA/SIA summary in Malayalam (local) language; draft the newspaper (leading and local newspapers) announcements for disclosure, and help the SPMU to place all the EIA reports in the website-www.kswmp.org. All comments/suggestions of the public hearing shall be well recorded and filed at SPMU for future reference, and EIA/SIA shall be updated with details of consultations and addressing the comments of all stakeholders and redisclosed.
\n\nFor Task 3 above:
\n\n(v) The consultant shall conduct an Independent Review of select EIA/EMPs and SIA/SMPs prepared by TSC for dumpsite remediation (following the requirements in KSWMP ESMF). SPMU will inform the consultant on the reports to be reviewed as and when ready and the consultant will be retained for the task for the project period. This consultant will review the documents (with an understanding on the site and proposed remediation activities based on available site details/reports and a site visit), prepared by the TSC consultants and suggest / guide on additional studies and due diligence required on the selected sites, which will be subsequently carried out by TSC to update and finalize the report.
\n\n\n\n
\n\n
The Consultant is expected to follow all the applicable National and State Government of Kerala (GoK) Environmental and Social laws, regulations, standards and guidelines in addition to the below:
\n\n\n\n
\n\n
The Consultant will deliver the subproject-specific Management Plans in compliance with the applicable requirements, and recommendations as per the state and national standards and WBG safeguard policies, in line with ESMF for KSWMP. Consultant may also refer Section 5.4 of Chapter 5 of the Document ‘Scheme for Accreditation of EIA Consultant Organizations’ by QCI-NABET.
\n\n\n\n
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables \n\t\t\t | \n\t\t\t\n\t\t\t Expected period from date of Contract \n\t\t\t | \n\t\t|
| \n\t\t\t A) Task 1 & Task 2 \n\t\t\t | \n\t\t|||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report \n\t\t\t | \n\t\t\t\n\t\t\t 2 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Preparation of draft ToR for conducting EIA study as EIA notification 2006 \n\t\t\t | \n\t\t\t\n\t\t\t 4 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Preparation of final ToR for conducting EIA study as per EIA notification 2006 \n\t\t\t | \n\t\t\t\n\t\t\t 6 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Interim Report \n\n\t\t\tDetailing status of activities incl. review of environmental screening, data collection, road blocks, main findings, details on host community, methodology for social screening and impact assessment, any modification of methodologies, etc. \n\t\t\t | \n\t\t\t\n\t\t\t 8 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Stakeholder Consultations \n\t\t\t | \n\t\t\t\n\t\t\t 10 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 5a \n\t\t\t | \n\t\t\t\n\t\t\t Draft Environmental Impact Assessment and Social Impact Assessment report (with translated summary in Malayalam) including ESMP, Monitoring Plan, Budget, Institutional Responsibilities \n\t\t\t | \n\t\t\t\n\t\t\t 20 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 5b \n\t\t\t | \n\t\t\t\n\t\t\t Final Environmental Impact Assessment and Social Impact Assessment report (with translated summary in Malayalam) including Resettlement Action Plan ESMP, Monitoring Plan, Budget, Institutional Responsibilities (also including monitoring data for Pre-monsoon (April-Mid may) and post monsoon (August) \n\t\t\t | \n\t\t\t\n\t\t\t 26 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Gender Action Plans (GAP) \n\t\t\t | \n\t\t\t\n\t\t\t 32 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Livelihood Action Plan \n\t\t\t | \n\t\t||
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Labour Management Plan (LMP) \n\t\t\t | \n\t\t||
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Tribal Development Plan-(TDP) \n\t\t\t | \n\t\t\t\n\t\t\t 36 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Documentation & arrangements for obtaining the Environmental Clearance & all related statutory clearances \n\t\t\t | \n\t\t\t\n\t\t\t 40 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Handholding the Client for obtaining the Environmental Clearance & all related statutory clearances \n\t\t\t | \n\t\t\t\n\t\t\t Until issue of the EC & related clearances \n\t\t\t | \n\t\t|
| \n\t\t\t B) Task 3 \n\t\t\t | \n\t\t|||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of draft comments on EIA documents for Dumpsite Remediation prepared by TSC \n\t\t\t | \n\t\t\t\n\t\t\t From 14th week for each subproject EIA and SIA documents under Task 3 \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of final comments on EIA documents for Dumpsite Remediation prepared by TSC \n\t\t\t | \n\t\t\t\n\t\t\t Two weeks for each subprojects EIA & SIA document from submission of draft EIA/SIA document for dumpsite remediation \n\t\t\t | \n\t\t|
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
\n\n
EIAs are essentially multi-disciplinary activities where inputs are required from specialists having knowledge of the industry/sector for which EIAs are to be carried out as well as in functional areas like land use, air pollution control, air quality modeling, water pollution control, noise and vibration, ecology, ecotoxicology, bio-diversity, sociology and socio-economy, risks and hazard management of solid waste etc.
\n\nThe Consultant should note that the presence of Schedules Tribes was confirmed at least one SLF site. FPIC will necessitate experience in engaging tribal communities, specifically in Northern Kerala either through Key staff or by hiring specific staff to conduct the consultation and information with the concerned communities, in their own language e.g., Tulu.
\n\nThe Consultant’s team is expected to include the following key staff and supporting staff for the EIA study which shall also include the minimum requirements of the Consultant Organization as per NABET accreditation. The Consultant may refer Section 5.1 of Chapter 5 of the Document ‘Scheme for Accreditation of EIA Consultant Organizations’ by QCI-NABET while considering the qualification and experience of EIA Coordinator, Functional Area Experts (FAEs) and Functional Area Associates (FAAs).
\n\n| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Key Staff \n\t\t\t | \n\t\t\t\n\t\t\t Qualification and Experience \n\t\t\t | \n\t\t
| \n\t\t\t K1 \n\t\t\t | \n\t\t\t\n\t\t\t Team Leader \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K2 \n\t\t\t | \n\t\t\t\n\t\t\t EIA Coordinator \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K3 \n\t\t\t | \n\t\t\t\n\t\t\t Social Development Coordinator \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K4 \n\t\t\t | \n\t\t\t\n\t\t\t Environmental Expert \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K5 \n\t\t\t | \n\t\t\t\n\t\t\t Ecology &Biodiversity Expert \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K6 \n\t\t\t | \n\t\t\t\n\t\t\t Cultural Heritage Expert \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K 7 \n\t\t\t | \n\t\t\t\n\t\t\t Land Acquisition Expert \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K8 \n\t\t\t | \n\t\t\t\n\t\t\t Labour Management Expert \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K9 \n\t\t\t | \n\t\t\t\n\t\t\t Gender & Communication Expert \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K10 \n\t\t\t | \n\t\t\t\n\t\t\t Stakeholder Engagement Expert \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K11 \n\t\t\t | \n\t\t\t\n\t\t\t Livelihood and Tribal Development Expert \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t Others \n\t\t\t | \n\t\t\t\n\t\t\t NABET accredited Functional Area Experts as required for EIA (Noise, Air quality, SWM, Water pollution, Land use, hydrogeology, ground water and water conservation, health and safety) \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
\n\n
\n\n
The Consultant shall be paid as per the payment milestones set out in the following Table. For the purpose of release of payment, the Task 1 and Task 2 shall be considered as two independent assignments, with mutually exclusive set of deliverables.
\n\nFor Task 3, the Consultant shall undertake all the activities stipulated in the scope of work defined for the Task 3 for those specific sites to be shared in writing by the Client. In the financial BoQ of this RFP, an indicative number of two sites are provided. However, the actual number of sites for Task 3 would depend upon the outcome of a study being undertaken by another set of Consultants. If the number of sites increase beyond the two sites indicated in the Financial BoQ, the Client will grant a variation order for the additional sites, based on the unit rate entered by the Consultant for one site.
\n\n| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables \n\t\t\t | \n\t\t\t\n\t\t\t Expected period from date of Contract \n\t\t\t | \n\t\t\t\n\t\t\t Payment Milestones \n\t\t\t | \n\t\t|
| \n\t\t\t A) Task 1 & Task 2 \n\t\t\t | \n\t\t||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report \n\t\t\t | \n\t\t\t\n\t\t\t 2 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 5% \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Preparation of draft ToR for conducting EIA study as EIA notification 2006 \n\t\t\t | \n\t\t\t\n\t\t\t 4 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t|
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Preparation of final ToR for conducting EIA studyas per EIA notification 2006 \n\t\t\t | \n\t\t\t\n\t\t\t 6 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 10% \n\t\t\t | \n\t\t|
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Interim Report \n\n\t\t\tDetailing status of activities incl. review of environmental screening, data collection, road blocks, main findings, details on host community, methodology for social screening and impact assessment, any modification of methodologies, etc. \n\t\t\t | \n\t\t\t\n\t\t\t 8 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 10% \n\t\t\t | \n\t\t|
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Stakeholder Consultations \n\t\t\t | \n\t\t\t\n\t\t\t 10 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t|
| \n\t\t\t 5a \n\t\t\t | \n\t\t\t\n\t\t\t Draft Environmental Impact Assessment and Social Impact Assessment report (with translated summary in Malayalam) including ESMP, Monitoring Plan, Budget, Institutional Responsibilities \n\t\t\t | \n\t\t\t\n\t\t\t 20 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 10% \n\t\t\t | \n\t\t|
| \n\t\t\t 5b \n\t\t\t | \n\t\t\t\n\t\t\t Final Environmental Impact Assessment and Social Impact Assessment report, Resettlement Action Plan (RAP)(with translated summary in Malayalam) including ESMP, Monitoring Plan, Budget, Institutional Responsibilities \n\t\t\t | \n\t\t\t\n\t\t\t 26 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 15% \n\t\t\t | \n\t\t|
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Gender Action Plans (GAP) \n\t\t\t | \n\t\t\t\n\t\t\t 32 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 15% \n\t\t\t | \n\t\t|
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Livelihood Action Plan (LAP) \n\t\t\t | \n\t\t|||
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Labour Management Plan (LMP) \n\t\t\t | \n\t\t|||
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Tribal Development Plan-(TDP) \n\t\t\t | \n\t\t\t\n\t\t\t 36 weeks \n\t\t\t | \n\t\t||
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Documentation & arrangements for obtaining the Environmental Clearance & all related statutory clearances \n\t\t\t | \n\t\t\t\n\t\t\t 40 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 10% \n\t\t\t | \n\t\t|
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Handholding the Client for obtaining the Environmental Clearance & all related statutory clearances \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Until issue of the EC & related clearances \n\t\t\t | \n\t\t\t\n\t\t\t 25% \n\t\t\t | \n\t\t|
| \n\t\t\t B) Task 3 \n\t\t\t | \n\t\t||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of draft comments on EIA documents for Dumpsite Remediation prepared by TSC \n\t\t\t | \n\t\t\t\n\t\t\t From 14th week for each EIA & SIA document under Task 3 \n\t\t\t | \n\t\t\t\n\t\t\t 50% \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of final comments on EIA documents for Dumpsite Remediation prepared by TSC \n\t\t\t | \n\t\t\t\n\t\t\t Two weeks for each EIA & SIA document from submission of draft EIA document for dumpsite remediation \n\t\t\t | \n\t\t\t\n\t\t\t 50% \n\t\t\t | \n\t\t|
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
\n\n
\n\n
Client will make available the following to the Consultant:
\n\n\n\n
\n\n
\n\n
It should be noted that the consultant shall arrange all the administrative, technical, professional and support staff needed to carry out their services efficiently. The Consultants shall also be responsible for arranging all other necessary facilities, and logistical support for its staff/teams engaged, including accommodation, vehicles/transportation, office equipment, field survey and investigation equipment, laboratory testing, communications, utilities, office supplies and other miscellaneous requirements wherever applicable to render their services. During the site inspection health and safety guidelines have to be taken into account by the Consultants for their field staff.
\n\n\n\n
ANNEXURE 1: Detailed scope of work for EIA &SIA as laid down in the ESMF
\n\n\n\n
Note: Additionally, the Consultant shall undertake all necessary activities required for facilitating the issue of the Environmental Clearance for the Regional SWM Infrastructure in Cluster 1 and Cluster 4, as prescribed in the EIA notification 2006 and latest amendments, based on the Environment Protection Act, 1986 and its amendments.
\n\nSection A – Environmental Impact Assessment
\n\nTasks which are involved in Environmental Impact Assessment include:
\n\nThe consultant shall review the Environmental Screening(Stage 1, 2) provided by the SPMU and review this vis-a-vis the Project Details and locational characteristics. This shall be updated to identify the issues which need attention, conform its categorization as per ESMF also National EIA / CRZ or other requirements.
\n\nA review of the project background shall be assessed with respect to (a) status analysis of the baseline scenario and existing solid waste management practices across the value chain (b) description of each of the proposed components, activities and sub-activities. The task shall also bring out the rationale, the need for the proposed project, and list out the various benefits of project implementation. As part of this activity, the consultant shall provide necessary maps to scale.
\n\nEnvironmental scoping shall be undertaken to identify the environmental hot spots along the project corridors, project relevance to climate change and determine the level of environmental analysis required for the EA. The consultant shall carry out a preliminary analysis to assess the nature, scale, and magnitude of the impacts that the project is likely to cause on the environment. In case of significant environmental impacts encountered (may apply to the entire project/specific project interventions/specific locations), the consultants shall explore possible alternatives to the project and/or project components in a consultative manner. As guided by ESMF, Analysis of alternatives should also cover alternatives to the subproject location, design, technology, and O&M approach.
\n\nThe scoping exercise shall be supported through secondary and reconnaissance surveys and, stakeholder consultations on the existing environment scenario. As part of the exercise, the consultants shall:
\n\nDuring preliminary site screening and from media reports, it was identified that one of the sites, Cheemeni in Kasargod is identified as reporting historical contamination due to pesticides. In case of any possibility of historical contamination this will also include Environmental Site Assessment in line with National Guidelines[13](Identification, Preliminary Investigation) and international good practices (such as ASTM standards for Environmental Site Assessment – (Phase 1 and 2)). The intent of this is to assess if current or historical property uses have impacted the soil or groundwater beneath the property and could pose a threat to the environment and/or human health. Identification (Ph 1) reports typically include a discussion of observed suspect asbestos containing materials, potential lead-based paint, pesticides, and any other contaminant. Sampling and monitoring for this shall be performed in soil and water if found required. The consultants shall also appraise the project in terms of substantial greenhouse gas reduction potential and substantial need for adaptation to possible climate change effects.
\n\nThe consultants shall review various earlier studies such as feasibility and detailed project reports, etc., of the project and understand the project and various aspects associated with the same. This shall provide a base to formulate the environmental surveys necessary for the project and assessing the impacts of the same.
\n\nA review of the legal and regulatory provisions applicable to the project shall be carried out in this task. The objective of the review is to bring out the legal and policy issues to be addressed in the project at various stages of project development such as planning, design, execution, and operation. In addition to the national and local regulations, the WB operational policies and its applicability to the projects need to be reviewed and a detailed gap assessment with the country legislations and the methodology to bridge the gaps needs to be presented. The review shall thus provide a complete list of regulatory formalities required for the project and various clearances required from different regulatory agencies including the State Pollution Control Board.
\n\nThe first activity under this task would be the determination of the project influence area based on the expected impact/influence of the project over the region. In the case of regional/ cluster level projects like regional landfills or centralized treatment facilities for multiple ULBs, the project influence area can be assumed as regional. Impacts over project region shall be considered for analysis and an appropriate region of influence shall be selected as project influence area. This must ideally include natural/physical boundaries and must be expanded to coincide with the nearest administrative boundary to ensure mitigation actions are implemented.
\n\nAn environmental profile of the project influence area shall be prepared, based on appropriate primary and secondary surveys and field investigations. The objective of this profile is to establish existing environmental conditions of the project area, in terms of air, water, noise, soil and other environmental parameters, which should form the basis for the prediction of impacts due to proposed project activities. As part of this, the environmentally sensitive land uses (protected natural areas, areas of ecological value, sensitive receptors like schools, hospitals, etc.) would also be identified and plotted on a map to scale.
\n\nThe extent and duration (at least one season for rapid assessment and the three seasons for full detailed assessment) of surveys shall be judiciously decided by the consultant as per requirements of the environmental regulations applicable in India and guidelines of international funding agencies. The profile prepared shall be adequate to predict the impacts of the project and shall cater to the requirements of obtaining necessary environmental clearances from the authorities. The profile shall essentially include all physical, ecological and socio-economic components of the project environment and bring out the salient and sensitive features of the same. Important aspects such as reserve forests, national parks, major water bodies, structures of archaeological/historic importance, and other environmental resources (if any) shall be identified and salient features of the same shall be presented.
\n\nBaseline assessment shall be carried out based on the outcome of Environmental Scoping carried out for the project. The baseline conditions shall be established through detailed primary level field surveys. All assessments as required for National EIA Notification and WB Safeguard policies applicable to KSWMP; namely OP 4.01 Environmental Assessment, OP 4.04 Natural Habitats, OP 4.09 Pest Management, OP 4.11 Physical Cultural Resources (PCR) shall be conducted. The specific tasks under this include the following:
\n\n\n\n
As part of this task, it is also required undertake cumulative impacts assessment (CIA) as part of the EIA. Refer note at the end of this section of this ToR for steps involved in CIA process.
\n\nPhase 1
\n\n\n\n
In case of historical contamination in the area, Phase 1 and Phase 2 ESA shall be conducted as follows: Identification of Probable Contaminated Site (PHASE I ESA)
\n\n\n\n
The objective of this phase is to identify and assess any major environmental risks associated with the previous and current use of the site in line with National Guidelines and ASTM E1527-13 to the extent applicable in India.
\n\n\n\n
This is achieved through:
\n\nInterviews, pre-survey questionnaires: Conduct interviews with people knowledgeable about Site.
\n\n\n\n
Data Collection to identify recognized environmental conditions in connection to the property and its surroundings , Records review of readily available public records and documents such as maps, plans, photographs, and environmental reports and studies. For brown field sites, obtain environmental related records and documents, such as: previous environmental site assessment report(s); any correspondence with State Pollution Control Boards (SPCB) or such relevant information.
\n\n\n\n
Site inspection and observations to be completed by Environmental Professional
\n\n\n\n
Prepare a Phase I ESA report fulfilling National requirements and ASTM E1527-13 requirements to the extent possible
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Prepare a photographic log, site plan, and site location map to be included in the report.
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Data verification and evaluation: Determine those aspects of the previous use or current operation of the site where there may be impending or potential liabilities associated with environmental issues, providing estimates of the associated costs where possible
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Include recommendations for appropriate follow-up actions for consideration.
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Recommend further studies where the extent of liability needs to be clarified
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Preliminary Investigation stage (Phase 2 ESA)
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The objectives of this phase is to develop sufficient information from which the environmental professional can reasonably render a professional opinion that with respect to recognized environmental conditions, recognized hazardous substances have not been disposed or released at the property and to develop sufficient information about the presence of a recognized environmental condition at a site to meet the business objectives of the user and to provide sufficient data to assist the user in making informed business decisions or both
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This is achieved through:
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An analysis of various project alternatives, including the ‘Project’ and ‘No Project’ scenario shall be brought out and impacts shall be analyzed for each scenario. Based on the above analysis the best alternative that causes minimum or no impact shall be recommended for implementation.
\n\nUsing the outputs of the above tasks, the consultants shall develop an implementable Environmental Management Plan (EMP) for the project.
\n\nThe EMP should suggest ways/options for mitigating the negative impacts of the project, the preventive measures necessary. Where required, EMP shall include community consensus for the mitigation measures proposed. The EMP shall identify the means/agency responsible for the implementation of the same and recommend a suitable monitoring mechanism for the EMP. The EMP shall be in the form of contract covenants and shall provide detailed cost estimates converted into BOQ items wherever necessary and applicable for implementation of the same. The consultant shall input these appropriately in bid documents, with the support of Bid Process Management / DPR Consultant and the SPMU. In case of change / updation of the project feasibility or DPR, EIA shall be updated appropriately. The consultant shall also recommend an appropriate institutional mechanism as per the requirements of EMP. The consultant shall prepare a detailed EMP covering the measures to mitigate and/or minimize the negative impacts, including the implementation arrangement and a monitoring plan for the same with site-specific requirements. EMP shall cover the following details:
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Monitoring Plan: The Consultant should specify the types of monitoring needed for potential environmental impacts during construction and operation. As in the case of the mitigation plan, requirements should be specific as to what is to be monitored, how and by whom along with reporting formats and recommendations if any Cost estimates are necessary and where monitoring reports are to be prepared, the recipient responsible for review and any corrective action should be identified. The monitoring plan should be supplemented with a detailed schedule of implementation of EMP measures.
\n\nThe EMP & Monitoring Plan budget estimates shall be prepared for each of the project components and shall be integrated with the overall project cost estimates and the relevant costs shall be included in the BOQ provisions. The cost (capital and recurring) of all the mitigation measures and the responsible parties for implementation should be identified and shall be translated into BOQ items. Wherever possible the measures should be drafted as contract clauses, which can be incorporated in construction/operational phase agreements. Source of funds for each mitigation measure shall be clearly mentioned in EMP – either in the civil works cost (clearly defined in BoQ) or as separate EMP costs.
\n\nThe consultants shall identify institutional/organizational needs to implement the recommendations of the project EA and to propose steps to strengthen or expand if required. This may extend to new agency functions, inter-sectoral arrangements, management procedures and training, staffing, operation and maintenance, training, and budgeting.
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In case cumulative Impacts are important, as identified through screening & confirmed by the Bank, CIA may need to be performed as described in the end of this as Note.
\n\nAssessment of Cumulative Impacts (CIA)
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TASKS:
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Step 1: Describe the development and its setting.
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Step 2: Identify key project-related contributions to cumulative effects on selected resources of concern
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Step 3: Assess the level of cumulative impacts
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Step 4: Determine the significance of cumulative impacts
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Step 5: Formulate recommendations
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Section B:Sub-project level Social Impact Assessment and SMP, RAP and TDP
\n\n(iv) Labour Management Plan will include on code of conduct, mechanism for compliance measures for labor laws, mitigation of specific labor related risks, site specific labor influx mitigation measures and construction management plan, and systems for grievance redressal (vi) monitoring and reporting templates (v) implementation schedule and budget.
\n\nResettlement Action Plan[15]:Based on the risk assessment and analysis of the baseline data, finalize the list of adversely affected people; include details of loss of assets and livelihood of non-titleholders and titleholders; finalize the entitlement for each affected person; prepare the micro-plans for resettlement and rehabilitation; identify alternate land for relocation (if required);develop the livelihood restoration plans; provide details of the institutional arrangement for implementation; provide timeline for implementation, include mechanism for grievance management; include budget; include specific monitoring indicators; develop templates for monthly and quarterly progress reports. (If, the impacts on tribals are insignificant and then specific actions for the tribals will need to be integrated in the Resettlement Action Plan)
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ANNEXURE II:
\n\nCluster planning and sub-project site information
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A cluster approach will be adopted for the planning, design and development of regional facilities. Sanitary landfill is the most critical regional facility required for the final disposal of non-bio degradable, nonhazardous, non-recyclable and non-reusable inerts/rejects. SLF are the last node in the entire SWM value chain and hence critical for the success of the SWM cycle.
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Waste-Shed Areas (WSA) are identified based on per capita waste generation from 93 ULBs with a projection for 25 years. A regional sanitary landfill is established at 60-80 km from the transfer stations. Transfer vehicles do not travel more than 60 to 80 km from the transfer station. The collection vehicles do not travel more than 20 km from their collection area to the tipping point.
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Thus 93 ULBs were grouped into five major Waste Shed Areas/Clusters. There shall be a sanitary landfill facility and multiple transfer stations under each cluster. Considering all these factors, the state has been divided into 5 clusters. Cluster details are presented in the Table 1 and Figure 1 given below
\n\nTable 1 Cluster Planning for Regional Sanitary Landfill FacilityCluster
\n\n| \n\t\t\t | \n\t\t\t No. of ULBs \n\t\t\t | \n\t\t\t\n\t\t\t ULBs \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t Anthoor, Iritty, Kanhangad, Kannur, Kasaragod, Koothuparambu, Mananthavadi, Mattannur, Neeleswaram, Panoor, Payyannur, Sreekandapuram, Thalassery, Thaliparambu \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 19 \n\t\t\t | \n\t\t\t\n\t\t\t Feroke, Kalpetta, Koduvally, Koilandi, Kondotty, Kottakkal, Kozhikkode, Malappuram, Manjeri, Mukkam, Nilambur, Parappanangadi, Payyoli, Ramanattukara, Sulthanbathery, Tanur, Thirur, Thirurangadi, Vadakara \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t Chalakudy, Chavakkad, Cherupulassery, Chittoor-Thathamangalam, Guruvayoor Township, Iringalakuda, Kunnnamkulam, Mannarkkad, Ottappalam, Palakkad, Pattambi, Perinthalmanna, Ponnani, Shornur, Thrissur, Vadakkancherry, Valancherry \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t Alappuzha, Aluva, Angamali , Cherthala, Eloor , Erattupetta, Ettumanoor, Kalamassery, Kattappana, Kochi, Kodungalloor, Koothattukulam, Kothamangalam, Kottayam, Maradu, Muvattupuzha, Pala, Paravoor, Perumbavoor, Piravam, Thodupuzha, Thrikkakara, Thrippunithura, Vaikom \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 19 \n\t\t\t | \n\t\t\t\n\t\t\t Adoor, Attingal, Changanassery, Chengannur, Harippad, Karunagapally, Kayamkulam, Kollam, Kottarakkara, Mavelikkara, Nedumangad, Neyyattinkara, Pandalam, Paravur, Pathanamthitta, Punalur, Thiruvalla, Thiruvananthapuram, Varkala \n\t\t\t | \n\t\t
Figure 1 Cluster Planning Map for Regional Sanitary Landfill facility
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The present study concerns clusters 1 and 4 as shown below.
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The site identified in cluster 1 is at Cheemeni village, Hosdurg Taluk, Kasaragod district. The site is under the ownership of Plantation Corporation of Kerala and is allocated to KSEB for setting up the proposed solar park. The topography of the site is mostly flat terrain with very less vegetative cover. The tentative area for developing the SLF is about 25 acres. The basic details of land is as given in the Table 2 below
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Table 2 Basic details of cluster 1 SLF site
\n\n| \n\t\t\t Village \n\t\t\t | \n\t\t\t\n\t\t\t Cheemeni \n\t\t\t | \n\t\t
| \n\t\t\t Taluk \n\t\t\t | \n\t\t\t\n\t\t\t Hosdurg \n\t\t\t | \n\t\t
| \n\t\t\t District \n\t\t\t | \n\t\t\t\n\t\t\t Kasaragod \n\t\t\t | \n\t\t
| \n\t\t\t Survey Numbers \n\t\t\t | \n\t\t\t\n\t\t\t 260/1A1A1, 260/1A1Apt \n\t\t\t | \n\t\t
| \n\t\t\t GPS Coordinates \n\t\t\t | \n\t\t\t\n\t\t\t 12°14'46.83"N, 75°16'42.51"E \n\t\t\t | \n\t\t
| \n\t\t\t Land Ownership \n\t\t\t | \n\t\t\t\n\t\t\t PCK/KSEBL \n\t\t\t | \n\t\t
| \n\t\t\t Total waste(rejects) generated for 25 years \n\t\t\t | \n\t\t\t\n\t\t\t 595783 MT \n\t\t\t | \n\t\t
| \n\t\t\t Total land required for SLF \n\t\t\t | \n\t\t\t\n\t\t\t 25 Acres \n\t\t\t | \n\t\t
| \n\t\t\t Tentative Transfer Station locations \n\t\t\t | \n\t\t\t\n\t\t\t Kasargod, Anthoor, Koothuparamba, Mananthavadi \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Kasargod Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t Not Avaliable \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Anthoor Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 11°59'56.67"N, 75°23'13.03"E \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Koothuparamba Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 11°50'10.73"N, 75°34'20.98"E \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Mananthavadi Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
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The planning map for cluster 1 is presented in Figure 2
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Figure 2 Planning Map for Cluster 1
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The proposed site for SLF is at Ambalamedu, Vadavucode, Puthencruz village, Kunnathunadu Taluk, Ernakulam district. The site is under the owner ship of KINFRA and the extend of land is 25 acres. The present land use plan of the site is for industrial purpose and shares the boundary with the hazardous landfill facility managed by KEIL. The basic details of land is as given in the Table 3 below
\n\nTable 3 Basic details of Cluster 8? SLF site
\n\n| \n\t\t\t Village \n\t\t\t | \n\t\t\t\n\t\t\t Vadavucode, Puthencruz \n\t\t\t | \n\t\t
| \n\t\t\t Taluk \n\t\t\t | \n\t\t\t\n\t\t\t Kunnathunadu \n\t\t\t | \n\t\t
| \n\t\t\t District \n\t\t\t | \n\t\t\t\n\t\t\t Ernakulam \n\t\t\t | \n\t\t
| \n\t\t\t GPS Coordinates \n\t\t\t | \n\t\t\t\n\t\t\t 9°59'12.32"N, 76°21'46.76"E \n\t\t\t | \n\t\t
| \n\t\t\t Ownership \n\t\t\t | \n\t\t\t\n\t\t\t KINFRA \n\t\t\t | \n\t\t
| \n\t\t\t Total waste (rejects) generated for 25 years \n\t\t\t | \n\t\t\t\n\t\t\t 1189704 MT \n\t\t\t | \n\t\t
| \n\t\t\t Total land required for SLF \n\t\t\t | \n\t\t\t\n\t\t\t 25 Acres \n\t\t\t | \n\t\t
| \n\t\t\t Tentative Transfer Station locations \n\t\t\t | \n\t\t\t\n\t\t\t Paravoor, Muvattupuzha, Thodupuzha, Ramapuram, Kattappana, Vaikom, Kottayam, Alappuzha \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Paravoor Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 10°10'55.82"N, 76°14'16.92"E \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Muvattupuzha Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 9°59'37.03"N, 76°33'40.47"E \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Thodupuzha Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 9°52'57.30"N, 76°41'17.88"E \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Ramapuram Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t Not Available \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Kattappana Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 9°45'31.48"N, 77°08'47.78"E \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Vaikom Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 9°44'31.24"N, 76°24'42.30"E \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Kottayam Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 9°35'32.32"N, 76°33'34.48"E \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Alappuzha Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 9°33'12.93"N, 76°19'2.90"E \n\t\t\t | \n\t\t
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The planning map for cluster 4 is presented in Figure 3
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Figure 3 Planning Map for Cluster4
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ANNEXURE III: Planning, Implementation and Monitoring for Free Prior Informed Consultation (FPIC) with Scheduled Tribe for Cheemeni Regional Landfill Site and other sites as applicable
\n\n| \n\t\t\t Stage \n\t\t\t | \n\t\t\t\n\t\t\t Tasks \n\t\t\t | \n\t\t\t\n\t\t\t Nodal Agency \n\t\t\t | \n\t\t\t\n\t\t\t Involvement / Support \n\t\t\t | \n\t\t\t\n\t\t\t Time Frame \n\t\t\t | \n\t\t\t\n\t\t\t Target Group \n\t\t\t | \n\t\t\t\n\t\t\t Monitoring By \n\t\t\t | \n\t\t\t\n\t\t\t Remarks \n\t\t\t | \n\t\t
| \n\t\t\t Stage I \n\n\t\t\t\n\n\t\t\t Pre-Feasibility and Feasibility study \n\t\t\t | \n\t\t\t\n\t\t\t INFORMATION DISSEMINATION ANDSENSITISATION OF COMMUNITY- PRE-FINALISATION \n\n\t\t\t
| \n\t\t\t\n\t\t\t DPMU / DPMC \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t Pre-Screening \n\t\t\t | \n\t\t\t\n\t\t\t Scheduled Tribe and their representative \n\t\t\t | \n\t\t\t\n\t\t\t SPMU \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
\n\n\t\t\t
| \n\t\t
| \n\t\t\t FINALISING THE SITE/TRANSECT WALK \n\n\t\t\t
| \n\t\t\t\n\t\t\t DPMU / DPMC \n\t\t\t | \n\t\t\t\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t Screening as per TDF-SMF completed for the Feasibility Study \n\t\t\t | \n\t\t\t\n\t\t\t Community \n\t\t\t | \n\t\t\t\n\t\t\t SPMU \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Provide information in language on the exact location of the site, amount of land required, etc. and provide information on the issues raised during the previous consultation at pre-screening stage. and obtain feedback on the final site selection \n\t\t\t | \n\t\t|
| \n\t\t\t Stage II \n\n\t\t\tProject Planning and Design \n\n\t\t\tIncluding Preparation of safeguard instruments \n\t\t\t | \n\t\t\t\n\t\t\t PREPARATION OF MITIGATION PLAN \n\n\t\t\t
| \n\t\t\t\n\t\t\t SPMC / DPMC \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Municipalities/ \n\n\t\t\tScheduled Tribe and their representatives/ \n\n\t\t\tPRIs \n\t\t\t | \n\t\t\t\n\t\t\t Draft Design stage \n\t\t\t | \n\t\t\t\n\t\t\t Community. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t DPMU/SPMU \n\t\t\t | \n\t\t\t\n\t\t\t Provide information on the design in local language using simple models and obtain feedback on the draft design. And provide information on the issues raised during the previous consultation. \n\n\t\t\tDocument the consultation proceedings. \n\t\t\t | \n\t\t
| \n\t\t\t Stage III \n\n\t\t\tConstruction and Post Construction \n\t\t\t | \n\t\t\t\n\t\t\t MONITORING \n\n\t\t\tMonitor actions related to the above tasks including the mitigation measures \n\t\t\t | \n\t\t\t\n\t\t\t SPMC \n\t\t\t | \n\t\t\t\n\t\t\t Municipalities/ \n\n\t\t\tScheduled Tribe and their representatives/ \n\n\t\t\tPRIs \n\t\t\t | \n\t\t\t\n\t\t\t Throughout the Project Cycle at regular interval \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t - \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t SPMU \n\t\t\t | \n\t\t\t\n\t\t\t Initially weekly and then monthly. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t COMMUNITY FEEDBACK \n\n\t\t\tSurvey among the Scheduled Tribe for Feed Back on process adopted and quality of construction \n\t\t\t | \n\t\t\t\n\t\t\t Third party \n\t\t\t | \n\t\t\t\n\t\t\t Municipalities/ \n\n\t\t\tScheduled Tribe and their representatives/ \n\n\t\t\tPRIs \n\t\t\t | \n\t\t\t\n\t\t\t Every six months using social audit tools \n\t\t\t | \n\t\t\t\n\t\t\t - \n\t\t\t | \n\t\t\t\n\t\t\t SPMU \n\t\t\t | \n\t\t\t\n\t\t\t Disseminate information in local language on the findings from the audit \n\t\t\t | \n\t\t
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Lump-Sum Form of Contract
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STANDARD FORM OF CONTRACT
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Consultant’s Services
\n\nLump-Sum
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TABLE OF CONTENTS
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Form of Contract 112
\n\nGeneral Conditions of Contract 115
\n\n1. A. General Provisions 115
\n\n1. Definitions 115
\n\n2. Relationship between the Parties 116
\n\n3. Law Governing Contract 117
\n\n4. Language 117
\n\n5. Headings 117
\n\n6. Communications 117
\n\n7. Location 117
\n\n8. Authority of Member in Charge 117
\n\n9. Authorized Representatives 117
\n\n10. Fraud and Corruption 117
\n\nB. Commencement, Completion, Modification and Termination of Contract 118
\n\n11. Effectiveness of Contract 118
\n\n12. Termination of Contract for Failure to Become Effective 118
\n\n13. Commencement of Services 118
\n\n14. Expiration of Contract 118
\n\n15. Entire Agreement 118
\n\n16. Modifications or Variations 119
\n\n17. Force Majeure 120
\n\n18. Suspension 120
\n\n19. Termination 120
\n\nC. Obligations of the Consultant 123
\n\n20. General 123
\n\n21. Conflict of Interest 124
\n\n22. Confidentiality 125
\n\n23. Liability of the Consultant 125
\n\n24. Insurance to be taken out by the Consultant 125
\n\n25. Accounting, Inspection and Auditing 125
\n\n26. Reporting Obligations 126
\n\n27. Proprietary Rights of the Client in Reports and Records 126
\n\n28. Equipment, Vehicles and Materials 126
\n\n29. Code of Conduct 127
\n\n30. Forced Labor 127
\n\n31. Child Labor 127
\n\n32. Non-Discrimination and Equal Opportunity 128
\n\n33. Training of Experts 128
\n\nD. Consultant’s Experts and Sub-Consultants 128
\n\n34. Description of Key Experts 128
\n\n35. Replacement of Key Experts 129
\n\n36. Removal of Experts or Sub-consultants 129
\n\nE. Obligations of the Client 130
\n\n37. Assistance and Exemptions 130
\n\n38. Access to Project Site 130
\n\n39. Change in the Applicable Law Related to Taxes and Duties 131
\n\n40. Services, Facilities and Property of the Client 131
\n\n41. Counterpart Personnel 131
\n\n42. Payment Obligation 131
\n\nF Payments to the Consultant 132
\n\n43. Contract Price 132
\n\n44. Taxes and Duties 132
\n\n45. Currency of Payment 132
\n\n46. Mode of Billing and Payment 132
\n\n47. Interest on Delayed Payments 133
\n\nG. Fairness and Good Faith 133
\n\n48. Good Faith 133
\n\nH. Settlement of Disputes 133
\n\n49. Amicable Settlement 133
\n\n50. Dispute Resolution 134
\n\nSpecial Conditions of Contract 137
\n\nAppendices 147
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Contract for Consultant’s Services
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Lump-Sum
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Project Name ___________________________
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[Loan/Credit/Grant] No.____________________
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Contract No. ____________________________
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Assignment Title: _____________________________
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between
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[Name of the Client]
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and
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[Name of the Consultant]
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Dated:
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Form of Contract
\n\nLump-Sum
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(Text in brackets [ ] is optional; all notes should be deleted in the final text)
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This CONTRACT (hereinafter called the “Contract”) is made the [number] day of the month of [month], [year], between, on the one hand, [name of Client or Recipient] (hereinafter called the “Client”) and, on the other hand, [name of Consultant] (hereinafter called the “Consultant”).
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[If the Consultant consist of more than one entity, the above should be partially amended to read as follows: “…(hereinafter called the “Client”) and, on the other hand, a Joint Venture (name of the JV) consisting of the following entities, each member of which will be jointly and severally liable to the Client for all the Consultant’s obligations under this Contract, namely, [name of member] and [name of member] (hereinafter called the “Consultant”).]
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WHEREAS
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(a) the Client has requested the Consultant to provide certain consulting services as defined in this Contract (hereinafter called the “Services”);
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(b) the Consultant, having represented to the Client that it has the required professional skills, expertise and technical resources, has agreed to provide the Services on the terms and conditions set forth in this Contract;
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(c) the Client has received [or has applied for] a loan [or credit or grant] from the [insert as relevant, International Bank for Reconstruction and Development (IBRD) or International Development Association (IDA)]: toward the cost of the Services and intends to apply a portion of the proceeds of this [loan/credit/grant] to eligible payments under this Contract, it being understood that (i) payments by the Bank will be made only at the request of the Client and upon approval by the Bank; (ii) such payments will be subject, in all respects, to the terms and conditions of the [loan/financing/grant] agreement, including prohibitions of withdrawal from the [loan/credit/grant] account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of the Bank, is prohibited by the decision of the United Nations Security council taken under Chapter VII of the Charter of the United Nations; and (iii) no party other than the Client shall derive any rights from the [loan/financing/grant] agreement or have any claim to the [loan/credit/grant] proceeds;
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NOW THEREFORE the parties hereto hereby agree as follows:
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1. The following documents attached hereto shall be deemed to form an integral part of this Contract:
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(a) The General Conditions of Contract (including Attachment 1 “Fraud and Corruption”);
\n\n(b) The Special Conditions of Contract;
\n\n(c) Appendices:
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Appendix A: Terms of Reference
\n\nAppendix B: Key Experts
\n\nAppendix C: Breakdown of Contract Price
\n\nAppendix D: Form of Advance Payments Guarantee
\n\n\n\n
In the event of any inconsistency between the documents, the following order of precedence shall prevail: the Special Conditions of Contract; the General Conditions of Contract, including Attachment 1; Appendix A; Appendix B; Appendix C; Appendix D, and Appendix E. Any reference to this Contract shall include, where the context permits, a reference to its Appendices.
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2. The mutual rights and obligations of the Client and the Consultant shall be as set forth in the Contract, in particular:
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(a) the Consultant shall carry out the Services in accordance with the provisions of the Contract; and
\n\n(b) the Client shall make payments to the Consultant in accordance with the provisions of the Contract.
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\n\n
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as of the day and year first above written.
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For and on behalf of [Name of Client]
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[Authorized Representative of the Client – name, title and signature]
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For and on behalf of [Name of Consultant or Name of a Joint Venture]
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[Authorized Representative of the Consultant – name and signature]
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[For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached.
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For and on behalf of each of the members of the Consultant [insert the Name of the Joint Venture]
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[Name of the lead member]
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[Authorized Representative on behalf of a Joint Venture]
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[add signature blocks for each member if all are signing]
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General Conditions of Contract
\n\nA. General Provisions
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B. Commencement, Completion, Modification and Termination of Contract
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| \n\t\t\t a. Definition \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t b. No Breach of Contract \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t c. Measures to be Taken \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t a. By the Client \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.1. The Client may terminate this Contract in case of the occurrence of any of the events specified in paragraphs (a) through (f) of this Clause. In such an occurrence the Client shall give at least thirty (30) calendar days’ written notice of termination to the Consultant in case of the events referred to in (a) through (d); at least sixty (60) calendar days’ written notice in case of the event referred to in (e); and at least five (5) calendar days’ written notice in case of the event referred to in (f): \n\n\t\t\t
19.1.2. Furthermore, if the Client determines that the Consultant has engaged in Fraud and Corruption in competing for or in executing the Contract, then the Client may, after giving fourteen (14) calendar days written notice to the Consultant, terminate the Consultant's employment under the Contract. \n\t\t\t | \n\t\t
| \n\t\t\t b. By the Consultant \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.3. The Consultant may terminate this Contract, by not less than thirty (30) calendar days’ written notice to the Client, in case of the occurrence of any of the events specified in paragraphs (a) through (d) of this Clause. \n\n\t\t\t
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| \n\t\t\t c. Cessation of Rights and Obligations \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.4. Upon termination of this Contract pursuant to Clauses GCC 12 or GCC 19 hereof, or upon expiration of this Contract pursuant to Clause GCC 14, all rights and obligations of the Parties hereunder shall cease, except (i) such rights and obligations as may have accrued on the date of termination or expiration, (ii) the obligation of confidentiality set forth in Clause GCC 22, (iii) the Consultant’s obligation to permit inspection, copying and auditing of their accounts and records set forth in Clause GCC 25 and to cooperate and assist in any inspection or investigation, and (iv) any right which a Party may have under the Applicable Law. \n\t\t\t | \n\t\t
| \n\t\t\t d. Cessation of Services \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.5. Upon termination of this Contract by notice of either Party to the other pursuant to Clauses GCC 19a or GCC 19b, the Consultant shall, immediately upon dispatch or receipt of such notice, take all necessary steps to bring the Services to a close in a prompt and orderly manner and shall make every reasonable effort to keep expenditures for this purpose to a minimum. With respect to documents prepared by the Consultant and equipment and materials furnished by the Client, the Consultant shall proceed as provided, respectively, by Clauses GCC 27 or GCC 28. \n\t\t\t | \n\t\t
| \n\t\t\t e. Payment upon Termination \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.6. Upon termination of this Contract, the Client shall make the following payments to the Consultant: \n\n\t\t\t
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C. Obligations of the Consultant
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| \n\t\t\t a. Consultant Not to Benefit from Commissions, Discounts, etc. \n\t\t\t | \n\t\t\t\n\t\t\t 21.1.1 The payment of the Consultant pursuant to GCC F (Clauses GCC 43 through 47) shall constitute the Consultant’s only payment in connection with this Contract and, subject to Clause GCC 21.1.3, the Consultant shall not accept for its own benefit any trade commission, discount or similar payment in connection with activities pursuant to this Contract or in the discharge of its obligations hereunder, and the Consultant shall use its best efforts to ensure that any Sub-consultants, as well as the Experts and agents of either of them, similarly shall not receive any such additional payment. \n\n\t\t\t21.1.2 Furthermore, if the Consultant, as part of the Services, has the responsibility of advising the Client on the procurement of goods, works or services, the Consultant shall comply with the Bank’s Applicable Regulations, and shall at all times exercise such responsibility in the best interest of the Client. Any discounts or commissions obtained by the Consultant in the exercise of such procurement responsibility shall be for the account of the Client. \n\t\t\t | \n\t\t
| \n\t\t\t b. Consultant and Affiliates Not to Engage in Certain Activities \n\t\t\t | \n\t\t\t\n\t\t\t 21.1.3 The Consultant agrees that, during the term of this Contract and after its termination, the Consultant and any entity affiliated with the Consultant, as well as any Sub-consultants and any entity affiliated with such Sub-consultants, shall be disqualified from providing goods, works or non-consulting services resulting from or directly related to the Consultant’s Services for the preparation or implementation of the project. \n\t\t\t | \n\t\t
| \n\t\t\t c. Prohibition of Conflicting Activities \n\t\t\t | \n\t\t\t\n\t\t\t 21.1.4 The Consultant shall not engage, and shall cause its Experts as well as its Sub-consultants not to engage, either directly or indirectly, in any business or professional activities that would conflict with the activities assigned to them under this Contract. \n\t\t\t | \n\t\t
| \n\t\t\t d. Strict Duty to Disclose Conflicting Activities \n\t\t\t | \n\t\t\t\n\t\t\t 21.1.5 The Consultant has an obligation and shall ensure that its Experts and Sub-consultants shall have an obligation to disclose any situation of actual or potential conflict that impacts their capacity to serve the best interest of their Client, or that may reasonably be perceived as having this effect. Failure to disclose said situations may lead to the disqualification of the Consultant or the termination of its Contract. \n\t\t\t | \n\t\t
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No persons shall be employed or engaged who have been subject to trafficking. Trafficking in persons is defined as the recruitment, transportation, transfer, harboring or receipt of persons by means of the threat or use of force or other forms of coercion, abduction, fraud, deception, abuse of power, or of a position of vulnerability, or of the giving or receiving of payments or benefits to achieve the consent of a person having control over another person, for the purposes of exploitation. \n\t\t\t | \n\t\t
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The Consultant, including its Subconsultants, shall not employ or engage a child between the minimum age and the age of 18 in a manner that is likely to be hazardous, or to interfere with, the child’s education, or to be harmful to the child’s health or physical, mental, spiritual, moral, or social development. \n\n\t\t\tThe Consultant, including its Subconsultants, shall only employ or engage children between the minimum age and the age of 18 after an appropriate risk assessment has been conducted by the Consultant with the Client’s consent. The Consultant shall be subject to regular monitoring by the Client that includes monitoring of health, working conditions and hours of work. \n\n\t\t\tWork considered hazardous for children is work that, by its nature or the circumstances in which it is carried out, is likely to jeopardize the health, safety, or morals of children. Such work activities prohibited for children include work: \n\n\t\t\t
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Special measures of protection or assistance to remedy past discrimination or selection for a particular job based on the inherent requirements of the job shall not be deemed discrimination. The Consultant shall provide protection and assistance as necessary to ensure non-discrimination and equal opportunity, including for specific groups such as women, people with disabilities, migrant workers and children (of working age in accordance with Clause GCC 31). \n\t\t\t | \n\t\t
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The Consultant shall provide training on SEA and SH, including its prevention, to any of its Experts who has a role to supervise other Experts. \n\t\t\t | \n\t\t
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D. Consultant’s Experts and Sub-Consultants
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the Consultant shall, at the Client’s written request, provide a replacement. \n\n\t\t\t
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E. Obligations of the Client
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F. Payments to the Consultant
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46.2.1 Advance payment: Unless otherwise indicated in the SCC, an advance payment shall be made against an advance payment bank guarantee acceptable to the Client in an amount (or amounts) and in a currency (or currencies) specified in the SCC. Such guarantee (i) is to remain effective until the advance payment has been fully set off, and (ii) is to be in the form set forth in Appendix D, or in such other form as the Client shall have approved in writing. The advance payments will be set off by the Client in equal portions against the lump-sum installments specified in the SCC until said advance payments have been fully set off. \n\n\t\t\t46.2.2 The Lump-Sum Installment Payments. The Client shall pay the Consultant within sixty (60) days after the receipt by the Client of the deliverable(s) and the cover invoice for the related lump-sum installment payment. The payment can be withheld if the Client does not approve the submitted deliverable(s) as satisfactory in which case the Client shall provide comments to the Consultant within the same sixty (60) days period. The Consultant shall thereupon promptly make any necessary corrections, and thereafter the foregoing process shall be repeated. \n\n\t\t\t46.2.3 The Final Payment. The final payment under this Clause shall be made only after the final report have been submitted by the Consultant and approved as satisfactory by the Client. The Services shall then be deemed completed and finally accepted by the Client. The last lump-sum installment shall be deemed approved for payment by the Client within ninety (90) calendar days after receipt of the final report by the Client unless the Client, within such ninety (90) calendar day period, gives written notice to the Consultant specifying in detail deficiencies in the Services, the final report. The Consultant shall thereupon promptly make any necessary corrections, and thereafter the foregoing process shall be repeated. \n\n\t\t\t46.2.4 All payments under this Contract shall be made to the accounts of the Consultant specified in the SCC. \n\n\t\t\t46.2.5 With the exception of the final payment under 46.2.3 above, payments do not constitute acceptance of the whole Services nor relieve the Consultant of any obligations hereunder. \n\t\t\t | \n\t\t
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G. Fairness and Good Faith
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H. Settlement of Disputes
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II. General Conditions
\n\nAttachment 1
\n\nFraud and Corruption
\n\n(Text in this Attachment shall not be modified)
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Special Conditions of Contract
\n\n[Notes in brackets are for guidance purposes only and should be deleted in the final text of the signed contract]
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| \n\t\t\t Number of GC Clause \n\t\t\t | \n\t\t\t\n\t\t\t Amendments of, and Supplements to, Clauses in the General Conditions of Contract \n\t\t\t | \n\t\t
| \n\t\t\t 1.1(a) \n\t\t\t | \n\t\t\t\n\t\t\t The Contract shall be construed in accordance with the law of India \n\t\t\t | \n\t\t
| \n\t\t\t 4.1 \n\t\t\t | \n\t\t\t\n\t\t\t The language is: English. \n\t\t\t | \n\t\t
| \n\t\t\t 6.1 and 6.2 \n\t\t\t | \n\t\t\t\n\t\t\t The addresses are [fill in at negotiations with the selected firm]: \n\n\t\t\t\n\n\t\t\t Client : \n\n\t\t\t\n\n\t\t\t Attention : \n\n\t\t\tFacsimile : \n\n\t\t\tE-mail (where permitted): \n\n\t\t\t\n\n\t\t\t Consultant : \n\n\t\t\t\n\n\t\t\t Attention : \n\n\t\t\tFacsimile : \n\n\t\t\tE-mail (where permitted) : \n\t\t\t | \n\t\t
| \n\t\t\t 8.1 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t [Note: If the Consultant consists only of one entity, state “N/A”; \n\n\t\t\tOR \n\n\t\t\tIf the Consultant is a Joint Venture consisting of more than one entity, the name of the JV member whose address is specified in Clause SCC 6.1 should be inserted here.] \n\n\t\t\tThe Lead Member on behalf of the JV is ___________ ______________________________ [insert name of the member] \n\t\t\t | \n\t\t
| \n\t\t\t 9.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Authorized Representatives are: \n\n\t\t\t\n\n\t\t\t For the Client: [name, title] \n\n\t\t\t\n\n\t\t\t For the Consultant: [name, title] \n\t\t\t | \n\t\t
| \n\t\t\t 11.1 \n\t\t\t | \n\t\t\t\n\t\t\t The effectiveness conditions are the following: Signing of Contract by both the parties, after due approvals. \n\t\t\t | \n\t\t
| \n\t\t\t 12.1 \n\t\t\t | \n\t\t\t\n\t\t\t Termination of Contract for Failure to Become Effective: \n\n\t\t\t\n\n\t\t\t The time period shall be 30 days. \n\t\t\t | \n\t\t
| \n\t\t\t 13.1 \n\t\t\t | \n\t\t\t\n\t\t\t Commencement of Services: \n\n\t\t\t\n\n\t\t\t The number of days shall be 10 days. \n\n\t\t\t\n\n\t\t\t Confirmation of Key Experts’ availability to start the Assignment shall be submitted to the Client in writing as a written statement signed by each Key Expert. \n\t\t\t | \n\t\t
| \n\t\t\t 14.1 \n\t\t\t | \n\t\t\t\n\t\t\t Expiration of Contract: The time period shall be 45 Weeks \n\t\t\t | \n\t\t
| \n\t\t\t 21 b. \n\t\t\t | \n\t\t\t\n\t\t\t The Client reserves the right to determine on a case-by-case basis whether the Consultant should be disqualified from providing goods, works or non-consulting services due to a conflict of a nature described in Clause GCC 21.1.3 \n\n\t\t\t\n\n\t\t\t Yes \n\t\t\t | \n\t\t
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\n\n
| \n\t\t\t 23.1 \n\t\t\t | \n\t\t\t\n\t\t\t No additional provisions. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 24.1 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t The insurance coverage against the risks shall be as follows: \n\n\t\t\t\n\n\t\t\t (a) Professional liability insurance, with a minimum coverage of INR 120 Lakhs \n\n\t\t\t(b) Third Party motor vehicle liability insurance in respect of motor vehicles operated in the Client’s country by the Consultant or its Experts or Sub-consultants, with a minimum coverage as per the latest Amended Motor Vehicles Act, India; \n\n\t\t\t\n\n\t\t\t (c) Third Party liability insurance, with a minimum coverage of amount in accordance with the applicable law in India \n\n\t\t\t\n\n\t\t\t (d) employer’s liability and workers’ compensation insurance in respect of the experts and Sub-consultants in accordance with the relevant provisions of the applicable law in the Client’s country, as well as, with respect to such Experts, any such life, health, accident, travel or other insurance as may be appropriate; and \n\n\t\t\t\n\n\t\t\t (e) insurance against loss of or damage to (i) equipment purchased in whole or in part with funds provided under this Contract, (ii) the Consultant’s property used in the performance of the Services, and (iii) any documents prepared by the Consultant in the performance of the Services. \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 27.1 \n\t\t\t | \n\t\t\t\n\t\t\t None \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 27.2 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t [The Consultant shall not use any documents and software or project related information for purposes unrelated to this Contract without the prior written approval of the Client.] \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 37.1 \n\n\t\t\t(a) through (f) \n\t\t\t | \n\t\t\t\n\t\t\t The Contract price is: ____________________ [insert amount and currency for each currency as applicable] [indicate: inclusive or exclusive] of local indirect taxes. \n\n\t\t\t\n\n\t\t\t Any indirect local taxes chargeable in respect of this Contract for the Services provided by the Consultant shall [insert as appropriate: “be paid” or “reimbursed”] by the Client [insert as appropriate: “for“ or “to”]the Consultant. \n\n\t\t\t\n\n\t\t\t The amount of such taxes is ____________________ [insert the amount as finalized at the Contract’s negotiations on the basis of the estimates provided by the Consultant in Form FIN-2 of the Consultant’s Financial Proposal. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 37.1(g) \n\t\t\t | \n\t\t\t\n\t\t\t [The Bank leaves it to the Client to decide whether the Consultant (i) should be exempted from indirect local tax, or (ii) should be reimbursed by the Client for any such tax they might have to pay (or that the Client would pay such tax on behalf of the Consultant] \n\n\t\t\tThe Client warrants that [choose one applicable option consistent with the ITC 16.3 and the outcome of the Contract’s negotiations (Form FIN-2, part B “Indirect Local Tax – Estimates”): \n\n\t\t\tIf ITC16.3 indicates a tax exemption status, include the following: “the Consultant, the Sub-consultants and the Experts shall be exempt from” \n\n\t\t\tOR \n\n\t\t\tIf ITC16.3 does not indicate the exemption and, depending on whether the Client shall pay the withholding tax or the Consultant has to pay, include the following: \n\n\t\t\t“the Client shall pay on behalf of the Consultant, the Sub-consultants and the Experts,” OR “the Client shall reimburse the Consultant, the Sub-consultants and the Experts”] \n\n\t\t\tany indirect taxes, duties, fees, levies and other impositions imposed, under the applicable law in the Client’s country, on the Consultant, the Sub-consultants and the Experts in respect of: \n\n\t\t\t(a) any payments whatsoever made to the Consultant, Sub-consultants and the Experts (other than nationals or permanent residents of the Client’s country), in connection with the carrying out of the Services; \n\n\t\t\t(b) any equipment, materials and supplies brought into the Client’s country by the Consultant or Sub-consultants for the purpose of carrying out the Services and which, after having been brought into such territories, will be subsequently withdrawn by them; \n\n\t\t\t(c) any equipment imported for the purpose of carrying out the Services and paid for out of funds provided by the Client and which is treated as property of the Client; \n\n\t\t\t(d) any property brought into the Client’s country by the Consultant, any Sub-consultants or the Experts (other than nationals or permanent residents of the Client’s country), or the eligible dependents of such experts for their personal use and which will subsequently be withdrawn by them upon their respective departure from the Client’s country, provided that: \n\n\t\t\t(i) the Consultant, Sub-consultants and experts shall follow the usual customs procedures of the Client’s country in importing property into the Client’s country; and \n\n\t\t\t\n\n\t\t\t (ii) if the Consultant, Sub-consultants or Experts do not withdraw but dispose of any property in the Client’s country upon which customs duties and taxes have been exempted, the Consultant, Sub-consultants or Experts, as the case may be, (a) shall bear such customs duties and taxes in conformity with the regulations of the Client’s country, or (b) shall reimburse them to the Client if they were paid by the Client at the time the property in question was brought into the Client’s country. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 43.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t [The Consultant shall not use any documents and software or project related information for purposes unrelated to this Contract without the prior written approval of the Client.] \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 44.1 and 44.2 \n\t\t\t | \n\t\t\t\n\t\t\t The Contract price is: ____________________ [insert amount and currency for each currency as applicable] [indicate: inclusive or exclusive] of local indirect taxes. \n\n\t\t\t\n\n\t\t\t Any indirect local taxes chargeable in respect of this Contract for the Services provided by the Consultant shall be paid the Client to the Consultant. \n\n\t\t\t\n\n\t\t\t The amount of such taxes is ____________________ [insert the amount as finalized at the Contract’s negotiations on the basis of the estimates provided by the Consultant in Form FIN-2 of the Consultant’s Financial Proposal. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 46.2 \n\t\t\t | \n\t\t\t\n\t\t\t
\n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 46.2.1 \n\t\t\t | \n\t\t\t\n\t\t\t Not Applicable \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 46.2.4 \n\t\t\t | \n\t\t\t\n\t\t\t The account is: \n\n\t\t\t\n\n\t\t\t [insert account] for Rs. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 47.1 \n\t\t\t | \n\t\t\t\n\t\t\t The interest rate is: \n\n\t\t\tFor local currency : 3% for INR part \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 50.1 \n\t\t\t | \n\t\t\t\n\t\t\t Disputes shall be settled by arbitration in accordance with the following provisions: \n\n\t\t\t1. Selection of Arbitrators. Each dispute submitted by a Party to arbitration shall be heard by a sole arbitrator or an arbitration panel composed of three (3) arbitrators, in accordance with the following provisions: \n\n\t\t\t\n\n\t\t\t (a) Where the Parties agree that the dispute concerns a technical matter, they may agree to appoint a sole arbitrator or, failing agreement on the identity of such sole arbitrator within thirty (30) days after receipt by the other Party of the proposal of a name for such an appointment by the Party who initiated the proceedings, either Party may apply to [name an appropriate professional body, e.g., Indian Council of Arbitration/ President of the Institution of Engineers (India)/ The International Centre for Alternative Disputes Resolution (India)*] for a list of not fewer than five (5) nominees and, on receipt of such list, the Parties shall alternately strike names therefrom, and the last remaining nominee on the list shall be the sole arbitrator for the matter in dispute. If the last remaining nominee has not been determined in this manner within sixty (60) days of the date of the list, [insert the name of the same professional body as above] shall appoint, upon the request of either Party and from such list or otherwise, a sole arbitrator for the matter in dispute. \n\n\t\t\t\n\n\t\t\t (b) Where the Parties do not agree that the dispute concerns a technical matter, the Client and the Consultant shall each appoint one (1) arbitrator, and these two arbitrators shall jointly appoint a third arbitrator, who shall chair the arbitration panel. If the arbitrators named by the Parties do not succeed in appointing a third arbitrator within thirty (30) days after the latter of the two (2) arbitrators named by the Parties has been appointed, the third arbitrator shall, at the request of either Party, be appointed by [name an appropriate appointing authority, e.g., Indian Council of Arbitration/ President of the Institution of Engineers (India)/ The International Centre for Alternative Disputes Resolution (India)*]. \n\n\t\t\t\n\n\t\t\t (c) If, in a dispute subject to paragraph (b) above, one Party fails to appoint its arbitrator within thirty (30) days after the other Party has appointed its arbitrator, the Party which has named an arbitrator may apply to the [name the same appointing authority as in said paragraph (b)] to appoint a sole arbitrator for the matter in dispute, and the arbitrator appointed pursuant to such application shall be the sole arbitrator for that dispute. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t | \n\t\t\t 2. Rules of Procedure. Arbitration proceedings shall be conducted in accordance with the procedure of the Arbitration & Conciliation Act 1996, of India. \n\n\t\t\t\n\n\t\t\t 3. Substitute Arbitrators. If for any reason an arbitrator is unable to perform his/her function, a substitute shall be appointed in the same manner as the original arbitrator. \n\n\t\t\t\n\n\t\t\t 4. Nationality and Qualifications of Arbitrators. The sole arbitrator or the third arbitrator appointed pursuant to paragraphs 1(a) through 1(c) above shall be a recognized legal or technical expert with extensive experience in relation to the matter in dispute. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t | \n\t\t\t 5. Miscellaneous. In any arbitration proceeding hereunder: \n\n\t\t\t\n\n\t\t\t (a) proceedings shall, unless otherwise agreed by the Parties, be held in the city where the contract is signed; \n\n\t\t\t(b) the English language shall be the official language for all purposes; \n\n\t\t\t
\n\n\t\t\t * Choose one alternative. Insert Chairman of the Executive Committee of the Indian Roads Congress (for highway project) or any other appropriate institution (for other types of consultancies). \n\n\t\t\tAlternatively \n\n\t\t\t[Apart from the adhoc arbitration services obtained through mutually agreed Arbitrator(s) as above, Institutional arbitration services are also available in India. Institutional arbitration (and mediation) dispute resolution mechanisms can be gainfully used, preferably for relatively larger contracts. Following clause may be included, if it is decided to use Institutional Services for arbitration for resolution of disputes, and in such a case other clauses related to Arbitration/ Arbitrator would be deleted. In the sample clause below, substitute the reference to ‘Rules of Domestic Commercial Arbitration of the Indian Council of Arbitration’ by the specific institution that is sought to be engaged e.g. The International Centre for Alternative Dispute Resolution (ICADR), The Indian Institute of Arbitration and Mediation (IIAM), Indian Chamber’s Council of Arbitration, Delhi International Arbitration Centre (DAC), Construction Industry Arbitration Council (CIAC), Council For National and International Commercial Arbitration, London Court of International Arbitration (India Centre) or the like.] \n\n\t\t\t"Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by arbitration in accordance with the Rules of Domestic Commercial Arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be binding on the parties. \n\n\t\t\t\n\n\t\t\t The arbitral tribunal shall consist of 3 Arbitrators, arbitration proceedings shall be held at__________, India and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English”. [ICA rules provide for arbitration tribunal of 3 arbitrators if the value of claim is over Rs 10 Million unless the parties have agreed otherwise for a sole arbitrator]. \n\n\t\t\t\n\t\t\t | \n\t\t
\n\n
Appendices
\n\nAppendix A – Terms of Reference
\n\n\n\n
[This Appendix shall include the final Terms of Reference (TORs) worked out by the Client and the Consultant during the negotiations; dates for completion of various tasks; location of performance for different tasks; detailed reporting requirements and list of deliverables against which the payments to the Consultant will be made; Client’s input, including counterpart personnel assigned by the Client to work on the Consultant’s team; specific tasks or actions that require prior approval by the Client.
\n\n\n\n
Insert the text based on the Section 7 (Terms of Reference) of the ITC in the RFP and modified based on the Forms TECH-1 through TECH-5 of the Consultant’s Proposal. Highlight the changes to Section 7 of the RFP]
\n\n\n\n
………………………………………………………………………………………………
\n\n\n\n
\n\n
Appendix B - Key Experts
\n\n\n\n
[Insert a table based on Form TECH-6 of the Consultant’s Technical Proposal and finalized at the Contract’s negotiations. Attach the CVs (updated and signed by the respective Key Experts) demonstrating the qualifications of Key Experts.]
\n\n\n\n
\n\n
……………………………………………………………………………………………………
\n\n\n\n
\n\n
Appendix C – Breakdown of Contract Price
\n\n\n\n
[Insert the table with the unit rates to arrive at the breakdown of the lump-sum price. The table shall be based on [Form FIN-3 and FIN-4] of the Consultant’s Proposal and reflect any changes agreed at the Contract negotiations, if any. The footnote shall list such changes made to [Form FIN-3 and FIN-4] at the negotiations or state that none has been made.]
\n\n\n\n
When the Consultant has been selected under Quality-Based Selection method, also add the following:
\n\n\n\n
“The agreed remuneration rates shall be stated in the attached Model Form I. This form shall be prepared on the basis of Appendix A to Form FIN-3 of the RFP “Consultants’ Representations regarding Costs and Charges” submitted by the Consultant to the Client prior to the Contract’s negotiations.
\n\n\n\n
Should these representations be found by the Client (either through inspections or audits pursuant to Clause GCC 25.2 or through other means) to be materially incomplete or inaccurate, the Client shall be entitled to introduce appropriate modifications in the remuneration rates affected by such materially incomplete or inaccurate representations. Any such modification shall have retroactive effect and, in case remuneration has already been paid by the Client before any such modification, (i) the Client shall be entitled to offset any excess payment against the next monthly payment to the Consultants, or (ii) if there are no further payments to be made by the Client to the Consultants, the Consultants shall reimburse to the Client any excess payment within thirty (30) days of receipt of a written claim of the Client. Any such claim by the Client for reimbursement must be made within twelve (12) calendar months after receipt by the Client of a final report and a final statement approved by the Client in accordance with Clause GCC 46.2.3 of this Contract.”]
\n\n\n\n
Model Form I
\n\nBreakdown of Agreed Fixed Rates in Consultant’s Contract
\n\n\n\n
We hereby confirm that we have agreed to pay to the Experts listed, who will be involved in performing the Services, the basic fees and away from the home office allowances (if applicable) indicated below:
\n\n\n\n
(Expressed in Rs.)
\n\n\n\n
| \n\t\t\t Experts \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t|
| \n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t Basic Remuneration rate per Working Month/Day/Year \n\t\t\t | \n\t\t\t\n\t\t\t Social Charges1 \n\t\t\t | \n\t\t\t\n\t\t\t Overhead1 \n\t\t\t | \n\t\t\t\n\t\t\t Subtotal \n\t\t\t | \n\t\t\t\n\t\t\t Profit2 \n\t\t\t | \n\t\t\t\n\t\t\t Away from Home Office Allowance \n\t\t\t | \n\t\t\t\n\t\t\t Agreed Fixed Rate per Working Month/Day/Hour \n\t\t\t | \n\t\t\t\n\t\t\t Agreed Fixed Rate per Working Month/Day/Hour1 \n\t\t\t | \n\t\t
| \n\t\t\t Home Office \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Work in the Client’s Country \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
1 Expressed as percentage of 1
\n\n2 Expressed as percentage of 4
\n\n\n\n
\n\n
\n\n
Signature Date
\n\n\n\n
Name and Title:
\n\n\n\n
Appendix D - Form of Advance Payments Guarantee
\n\n[See Clause GCC 42.2.1 and SCC 46.2.1]
\n\n\n\n
{Guarantor letterhead or SWIFT identifier code}
\n\n\n\n
Bank Guarantee for Advance Payment
\n\n\n\n
Guarantor: ___________________ [insert commercial Bank’s Name, and Address of Issuing Branch or Office]
\n\nBeneficiary: _________________ [insert Name and Address of Client]
\n\nDate: ____________[insert date]____
\n\nADVANCE PAYMENT GUARANTEE No.: ___________[insert number]______
\n\nWe have been informed that ____________ [name of Consultant or a name of the Joint Venture, same as appears on the signed Contract] (hereinafter called "the Consultant") has entered into Contract No. _____________ [reference number of the contract] dated ___[insert date]_________ with the Beneficiary, for the provision of __________________ [brief description of Services] (hereinafter called "the Contract").
\n\nFurthermore, we understand that, according to the conditions of the Contract, an advance payment in the sum of ___________ [insert amount in figures] ( ) [amount in words] is to be made against an advance payment guarantee.
\n\nAt the request of the Consultant, we, as Guarantor, hereby irrevocably undertake to pay the Beneficiary any sum or sums not exceeding in total an amount of ___________ [amount in figures] ( ) [amount in words][20]1 upon receipt by us of the Beneficiary’s complying demand supported by the Beneficiary’s a written statement, whether in the demand itself or in a separate signed document accompanying or identifying the demand, stating that the Consultant is in breach of its obligation under the Contract because the Consultant:
\n\n
(a) has failed to repay the advance payment in accordance with the Contract conditions, specifying the amount which the Consultant has failed to repay;
\n\n(b) has used the advance payment for purposes other than toward providing the Services under the Contract.
\n\nIt is a condition for any claim and payment under this guarantee to be made that the advance payment referred to above must have been received by the Consultant on their account number ___________ at _________________ [name and address of bank].
\n\nThe maximum amount of this guarantee shall be progressively reduced by the amount of the advance payment repaid by the Consultant as indicated in certified statements or invoices marked as “paid” by the Client which shall be presented to us. This guarantee shall expire, at the latest, upon our receipt of the payment certificate or paid invoice indicating that the Consultant has made full repayment of the amount of the advance payment, or on the __ day of _[month]__________, [year]__,[21]2 whichever is earlier. Consequently, any demand for payment under this guarantee must be received by us at this office on or before that date.
\n\n\n\n
This guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010 revision, ICC Publication No. 758.
\n\n\n\n
_____________________
\n\n[signature(s)]
\n\n\n\n
{Note: All italicized text is for indicative purposes only to assist in preparing this form and shall be deleted from the final product.}
\n\n\n\n
[1] [“loan agreement” term is used for IBRD loans; “financing agreement” is used for IDA credits; and “grant agreement” is used for Recipient-Executed Trust Funds administered by IBRD or IDA]
\n\n[2] Similar assignment would cover at least one Environmental Impact Assessment Study for Sanitary Landfill Facility/ Common Solid Waste Management Facility /Hazardous Waste Management Facility /Bio-medical Waste Management Facility.
\n\n\n\n
[3] For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract.
\n\n[4] A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
\n\n[5] Inspections in this context usually are investigative (i.e., forensic) in nature. They involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third party verification of information.
\n\n[6] In case land is to be acquired, then the Revenue Department will carry out the Social Impact Assessment and prepare Social Management Plan which will be reviewed by the DPR or Independent Consultant to align with the requirements of the TDF-SMF and RPF and prepare the RAP.
\n\n[7] While waste minimization (3Rs – Reduce, Reuse, Recycle) must be at the core of any sustainable SWM system, engineered landfill facilities are always necessary for safe disposal of rejects and other residual waste.
\n\n[8]Each time a subproject impacts (positively and/or adversely) Scheduled Tribe then TDP will be prepared and Free Prior Informed Consultation will be carried out as described in this Annexure III.
\n\n\n\n
[10]Whether the clearance will be from center or the State will be identified only once the project is submitted to SEAC for issuance of detailed ToR
\n\n[11]Note: Social assessment doesn’t need clearance from EAC
\n\n[12] The livelihood action plan will be based on an assessment of all those dependent on the site including ragpickers.
\n\n[13] Guidance document for assessment and remediation of contaminated sites in India
\n\n[14] Follow the Tribal Development Framework-Social management Framework (TDF-SMF) to prepare the SMP.
\n\n[15] Follow the Resettlement Policy Framework of the KSWMP to prepare the Resettlement Action Plan
\n\n[16] Follow the Tribal Development Framework-Social management Framework (TDF-SMF) to prepare the TDP.
\n\n\n\n
[17] For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract.
\n\n[18] A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
\n\n[19] Inspections in this context usually are investigative (i.e., forensic) in nature. They involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third party verification of information.
\n\n[20]1 The Guarantor shall insert an amount representing the amount of the advance payment and denominated either in the currency(ies) of the advance payment as specified in the Contract, or in a freely convertible currency acceptable to the Client.
\n\n[21]2 Insert the expected expiration date. In the event of an extension of the time for completion of the Contract, the Client would need to request an extension of this guarantee from the Guarantor. Such request must be in writing and must be made prior to the expiration date established in the guarantee. In preparing this guarantee, the Client might consider adding the following text to the form, at the end of the penultimate paragraph: “The Guarantor agrees to a one-time extension of this guarantee for a period not to exceed [six months][one year], in response to the Client’s written request for such extension, such request to be presented to the Guarantor before the expiry of the guarantee.”
"},{"id":"OP00225053","notice_type":"Request for Expression of Interest","noticedate":"27-Apr-2023","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2023-05-27T00:00:00Z","submission_deadline_time":"16:00","project_ctry_name":"India","project_id":"P168633","project_name":"Kerala Solid Waste Management Project","bid_reference_no":"IN-SUCM -352888-CS-QCBS","bid_description":"Consulting Services for the Selection of External Training Consultant for KSWMP","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"KSWMP, \nUpper Ground Floor, Trans Towers, Vazhuthacaud,\nThiruvananthapuram","contact_ctry_name":"India","contact_email":"k.safirulla@gmail.com","contact_name":"Mohammed Y Safirulla IAS","contact_organization":"Suchitwa Mission (State PMU)","contact_phone_no":"+91 471 2333011","contact_web_url":"www.kswmp.org","submission_date":"2023-04-27T00:00:00Z","notice_text":"\n\n
\n\n
\n\n
SELECTION OF CONSULTANTS
\n\n\n\n
\n\n
REQUEST FOR PROPOSALS
\n\n(DIRECT RFP WITHOUT EOI)
\n\n(by e-procurement)
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
RFP No.: IN-SUCM-352888-CS-QCBS
\n\n\n\n
\n\n
\n\n
Consulting Services for:
\n\nSelection of External Training Consultant
\n\n\n\n
\n\n
\n\n
\n\n
Client: KERALA SOLID WASTE MANAGEMENT PROJECT (KSWMP)
\n\nLOCAL SELF GOVERNMENT DEPARTMENT, GOVERNMENT OF KERALA
\n\n\n\n
Country: INDIA
\n\n\n\n
Project: Component 1: Institutional Development, capacity building and project Management
\n\n\n\n
Issued on: April 27, 2023
\n\n\n\n
\n\n
\n\n
\n\n
TABLE OF CONTENT
\n\n\n\n
PART I. 3
\n\nSection 1. Letter of Invitation. 3
\n\nSection 2. Instructions to Consultants and Data Sheet 6
\n\nSection 3. Technical Proposal – Standard Forms. 47
\n\nSection 4. Financial Proposal - Standard Forms. 59
\n\nSection 5. Eligible Countries. 67
\n\nSection 6. Fraud and Corruption. 69
\n\nSection 7. Terms of Reference. 71
\n\nPART II. 113
\n\nSection 8. Conditions of Contract and Contract Forms. 113
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
PART I
\n\n\n\n
Section 1. Letter of Invitation
\n\n\n\n
\n\n
Letter of Invitation
\n\nConsulting Services
\n\n\n\n
\n\n
Name of Assignment: Selection of External Training Consultant
\n\nRFP Reference No.: IN-SUCM-352888-CS-QCBS
\n\nLoan No./Credit No./ Grant No.: IBRD-P4960
\n\nLocation and Date: Thiruvananthapuram, Kerala, India
\n\nDate: 27 April 2023
\n\n\n\n
Dear Mr. /Ms.:
\n\n\n\n
Section 1 – Request for Proposals Letter
\n\nSection 2 - Instructions to Consultants and Data Sheet
\n\nSection 3 - Technical Proposal FTP - Standard Forms
\n\nSection 4 - Financial Proposal - Standard Forms
\n\nSection 5 – Eligible Countries
\n\nSection 6 – Fraud and Corruption
\n\nSection 7 - Terms of Reference
\n\nSection 8 - Standard Forms of Contract (Lump-Sum)
\n\n\n\n
Yours sincerely,
\n\n\n\n
Mohammed Y Safirulla K, IAS
\n\nProject Director
\n\nAddress: Upper Ground Floor, Trans Towers, Vazhuthacaud,
\n\nThiruvananthapuram -695014, Kerala, India
\n\nTelephone: +91 471-2333011
\n\nE-Mail: tenderkswmp@gmail.com;
\n\nWebsite: www.kswmp.org;
\n\n\n\n
\n\n
\n\n
\n\n
Section 2. Instructions to Consultants and Data Sheet
\n\n\n\n
TABLE OF CONTENT
\n\n\n\n
A. General Provisions. 8
\n\n1. Definitions. 8
\n\n2. Introduction. 10
\n\n3. Conflict of Interest 10
\n\n4. Unfair Competitive Advantage. 12
\n\n5. Fraud and Corruption. 12
\n\n6. Eligibility. 12
\n\nB. Preparation of Proposals. 14
\n\n7. General Considerations. 14
\n\n8. Cost of Preparation of Proposal 14
\n\n9. Language. 14
\n\n10. Documents Comprising the Proposal 14
\n\n11. Only One Proposal 14
\n\n12. Proposal Validity. 15
\n\n13. Clarification and Amendment of RFP. 16
\n\n14. Preparation of Proposals Specific Considerations. 16
\n\n15. Technical Proposal Format and Content 17
\n\n16. Financial Proposal 17
\n\nC. Submission, Opening and Evaluation. 18
\n\n17. Submission, Sealing, and Marking of Proposals. 18
\n\n18. Confidentiality. 19
\n\n19. Opening of Technical Proposals. 20
\n\n20. Proposals Evaluation. 20
\n\n21. Evaluation of Technical Proposals. 21
\n\n22. Financial Proposals for QBS. 21
\n\n23. Public Opening of Financial Proposals (for QCBS, FBS, and LCS methods) 21
\n\n24. Correction of Errors. 22
\n\n25. Taxes 23
\n\n26. Combined Quality and Cost Evaluation. 23
\n\nD. Negotiations and Award. 24
\n\n27. Negotiations. 24
\n\n28. Conclusion of Negotiations. 25
\n\n29. Notification of Award. 25
\n\n30. Signing of Contract 26
\n\n31. Procurement Related Complaint 27
\n\nE. Data Sheet 28
\n\n\n\n
\n\n
\n\n
Instructions to Consultants
\n\nA. General Provisions
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| \n\t\t\t a. Conflicting Activities \n\t\t\t | \n\t\t\t\n\t\t\t (i) Conflict between consulting activities and procurement of goods, works or non-consulting services: a firm that has been engaged by the Client to provide goods, works, or non-consulting services for a project, or any of its Affiliates, shall be disqualified from providing consulting services resulting from or directly related to those goods, works, or non-consulting services. Conversely, a firm hired to provide consulting services for the preparation or implementation of a project, or any of its Affiliates, shall be disqualified from subsequently providing goods or works or non-consulting services resulting from or directly related to the consulting services for such preparation or implementation. \n\t\t\t | \n\t\t||
| \n\t\t\t b. Conflicting Assignments \n\t\t\t | \n\t\t\t\n\t\t\t (ii) Conflict among consulting assignments: a Consultant (including its Experts and Sub-consultants) or any of its Affiliates shall not be hired for any assignment that, by its nature, may be in conflict with another assignment of the Consultant for the same or for another Client. \n\t\t\t | \n\t\t||
| \n\t\t\t c. Conflicting Relationships \n\t\t\t | \n\t\t\t\n\t\t\t (iii) Relationship with the Client’s staff: a Consultant (including its Experts and Sub-consultants) that has a close business or family relationship with a professional staff of the Borrower (or of the Client, or of implementing agency, or of a recipient of a part of the Bank’s financing) who are directly or indirectly involved in any part of (i) the preparation of the Terms of Reference for the assignment, (ii) the selection process for the Contract, or (iii) the supervision of the Contract, may not be awarded a Contract, unless the conflict stemming from this relationship has been resolved in a manner acceptable to the Bank throughout the selection process and the execution of the Contract. \n\t\t\t | \n\t\t||
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| \n\t\t\t a. Sanctions \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t b. Prohibitions \n\t\t\t | \n\t\t\t\n\t\t\t
(a) as a matter of law or official regulations, the Borrower’s country prohibits commercial relations with that country, provided that the Bank is satisfied that such exclusion does not preclude effective competition for the provision of Services required; or \n\n\t\t\t(b) by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower’s Country prohibits any import of goods from that country or any payments to any country, person, or entity in that country. \n\t\t\t | \n\t\t||
| \n\t\t\t c. Restrictions for State-Owned Enterprises \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t d. Restrictions for Public Employees \n\t\t\t | \n\t\t\t\n\t\t\t
(i) the services of the government official or civil servant are of a unique and exceptional nature, or their participation is critical to project implementation; and \n\n\t\t\t(ii) their hiring would not create a conflict of interest, including any conflict with employment or other laws, regulations, or policies of the Borrower. \n\t\t\t | \n\t\t||
| \n\t\t\t B. Preparation of Proposals \n\t\t\t | \n\t\t|||
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| \n\t\t\t a. Extension of Proposal Validity \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t b. Substitution of Key Experts at Validity Extension \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t c. Sub-Contracting \n\t\t\t | \n\t\t\t\n\t\t\t
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15.1.1 Consultant shall not propose alternative Key Experts. Only one CV shall be submitted for each Key Expert position. Failure to comply with this requirement will make the Proposal non-responsive. \n\n\t\t\t
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| \n\t\t\t a. Price Adjustment \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t b. Taxes \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t c. Currency of Proposal \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t d. Currency of Payment \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t C. Submission, Opening and Evaluation \n\t\t\t | \n\t\t|||
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| \n\t\t\t a. Time-Based Contracts \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 24.1.1 If a Time-Based contract form is included in the RFP, the Client’s evaluation committee will (a) correct any computational or arithmetical errors, and (b) adjust the prices if they fail to reflect all inputs included for the respective activities or items included in the Technical Proposal. In case of discrepancy between (i) a partial amount (sub-total) and the total amount, or (ii) between the amount derived by multiplication of unit price with quantity and the total price, or (iii) between words and figures, the former will prevail. In case of discrepancy between the Technical and Financial Proposals in indicating quantities of input, the Technical Proposal prevails and the Client’s evaluation committee shall correct the quantification indicated in the Financial Proposal so as to make it consistent with that indicated in the Technical Proposal, apply the relevant unit price included in the Financial Proposal to the corrected quantity, and correct the total Proposal cost. \n\t\t\t | \n\t\t||
| \n\t\t\t b. Lump-Sum Contracts \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 24.1.2 If a Lump-Sum contract form is included in the RFP, the Consultant is deemed to have included all prices in the Financial Proposal, so neither arithmetical corrections nor price adjustments shall be made. The total price, net of taxes understood as per ITC 25, specified in the Financial Proposal (Form FIN-1) shall be considered as the offered price. Where there is a discrepancy between the amount in words and the amount figures, the amount in words shall prevail. \n\t\t\t | \n\t\t||
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| \n\t\t\t b. Fixed-Budget Selection (FBS) \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t c. Least-Cost Selection \n\t\t\t | \n\t\t\t\n\t\t\t
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Contract Award Notice \n\n\t\t\tWithin ten (10) Business Days from the date of notification of award such request, the Client shall publish the Contract Award Notice which shall contain, at a minimum, the following information: \n\n\t\t\t
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\n\n
Section 2. Instructions to Consultants
\n\nE. Data Sheet
\n\n| \n\t\t\t ITC \n\n\t\t\tReference \n\t\t\t | \n\t\t\t\n\t\t\t A. General \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 1 (m) \n\t\t\t | \n\t\t\t\n\t\t\t Electronic –Procurement System \n\n\t\t\tThe Client shall use the following electronic-procurement system to manage this Request for Proposal (RFP) process: \n\n\t\t\thttps://etenders.kerala.gov.in; \n\n\t\t\tThe electronic-procurement system shall be used to manage the following part of the RFP process: \n\n\t\t\tIssuing RFP and Corrigenda, if any; submissions of Proposals, opening of Proposals, publication of Evaluation outcome \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 2.1 \n\t\t\t | \n\t\t\t\n\t\t\t Name of the Client: Kerala Solid Waste Management Project (KSWMP) \n\n\t\t\tMethod of selection: Quality-cum-Cost Based Selection (QCBS) as per \n\n\t\t\tthe Procurement Regulations for IPF Borrowers Fourth Edition November 2020 (available on www.worldbank.org) \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 2.2 \n\t\t\t | \n\t\t\t\n\t\t\t Financial Proposal to be submitted together with Technical Proposal: \n\n\t\t\tYes. \n\n\t\t\tThe name of the assignment is: Selection of External Training Consultant \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 2.3 \n\t\t\t | \n\t\t\t\n\t\t\t A pre-proposal conference will be held: Yes \n\n\t\t\tDate & Mode of pre-proposal conference: May 5, 2023; Online \n\n\t\t\tTime:11.00 AM \n\n\t\t\tTelephone: +91 471 2333 011 E-mail: tenderkswmp@gmail.com; \n\n\t\t\tLink for online pre-proposal conference will be shared by the Client on receipt of e-mail requests from interested Firms; \n\n\t\t\tContact person / Conference coordinator: Mr. Vijeesh, Training Expert \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 2.4 \n\t\t\t | \n\t\t\t\n\t\t\t The Client will provide the following inputs, project data, reports, etc. to facilitate the preparation of the Proposals: \n\n\t\t\tThe inputs that will be provided by the Client are covered in detail in Section 7(Sub-heading 8) of the Terms of Reference (ToR). \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 4.1 \n\t\t\t | \n\t\t\t\n\t\t\t Not Applicable. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 6.3.1 \n\t\t\t | \n\t\t\t\n\t\t\t A list of debarred firms and individuals is available at the Bank’s external website: www.worldbank.org/debarr \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t B. Preparation of Proposals \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 9.1 \n\t\t\t | \n\t\t\t\n\t\t\t This RFP has been issued in the English language. \n\n\t\t\tProposals shall be submitted in English language. \n\n\t\t\tAll correspondence exchange shall be in English language. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 10.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Proposal shall comprise the following. The Technical and Financial Proposals shall be submitted online in the e-procurement system in separate folders: \n\n\t\t\tFor FULL TECHNICAL PROPOSAL (FTP): \n\n\t\t\tThe Technical Proposal comprising: \n\n\t\t\t
The Financial Proposal comprising: \n\n\t\t\t(1) FIN-1 \n\n\t\t\t(2) FIN-2 \n\n\t\t\t(3) FIN-3 \n\n\t\t\t(4) FIN-4 \n\n\t\t\t(5) FIN-5 \n\n\t\t\t(6) Statement of Undertaking (if required under Data Sheet 10.2 below) \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 10.2 \n\t\t\t | \n\t\t\t\n\t\t\t Statement of Undertaking is required: Yes. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 11.1 \n\t\t\t | \n\t\t\t\n\t\t\t Participation of Sub-consultants, Key Experts and Non-Key Experts in more than one Proposal is permissible: Yes. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 12.1 \n\t\t\t | \n\t\t\t\n\t\t\t Proposals shall be valid for 120 days calendar days \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 12.4 \n\t\t\t | \n\t\t\t\n\t\t\t Replace second sentence of ITC 12.4 with the following: \n\n\t\t\t“However, should the need arise, any request for extension of validity will be hosted on e-procurement portal and an e-mail will be sent to each Consultant. The Consultants may send their response if any on the e-procurement portal and through e-mail at the e-mail id given in Data Sheet 2.3. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 13 with the following: \n\n\t\t\t“13.1. The e-procurement system specified in ITC 1(m) provides for online clarifications. A Consultant may request an online clarification of any part of the RFP during the period indicated in the Data Sheet before the Proposals’ submission deadline, or raise its inquiries during the pre-proposal conference, if provided for in accordance with ITC 2.3. Clarifications requested through any other mode shall not be considered by the Client. The Client will respond online by uploading the response (including an explanation of the query but without identifying its source) for information of all Consultants. Should the Client deem it necessary to amend the RFP as a result of a clarification, it shall do so following the procedure described in ITC 13.1.1 and ITC 13.1.2 below. It is the consultant’s responsibility to check on the e-procurement system, for any addendum/ amendment/ corrigendum to the RFP document. \n\n\t\t\t13.1.1 At any time before the proposal submission deadline, the Client may amend the RFP by issuing an amendment online in accordance with the procedure described in the Data Sheet. The amendment shall be binding on all Consultants. The Client shall not be liable for any information not received by the Consultants. It is the Consultants’ responsibility to verify the website for the latest information related to the RFP. \n\n\t\t\t13.1.2 If the amendment is substantial, the Client may extend the proposal submission deadline to give the Consultants reasonable time to take an amendment into account in their Proposals, by amending the RFP in accordance with ITC 13.1.1. \n\n\t\t\t13.2 A Consultant may modify its Proposal in the following manner, by using the appropriate option for proposal modification on e-procurement portal, before the deadline for submission of proposals. No modifications to the Technical or Financial Proposal shall be accepted after the proposal submission deadline. \n\n\t\t\t(a) For proposal modification and consequential re-submission, the Consultant is not required to withdraw the proposal submitted earlier. The last modified proposal submitted by the consultant within the proposal submission time shall be considered as the ‘Proposal’. \n\n\t\t\t(b) For this purpose, modification/withdrawal by other means will not be accepted. \n\n\t\t\t(c) The modification and consequential re-submission of proposals is allowed any number of times. \n\n\t\t\t(d) A consultant may withdraw its proposal by using the appropriate option for proposal withdrawal, before the deadline for submission of proposals. However, if the proposal is withdrawn, re-submission is allowed as applicable to the e-procurement system].” \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 13.1 \n\t\t\t | \n\t\t\t\n\t\t\t Clarifications may be requested online no later than 21 days prior to the submission deadline. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 13.1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Client will host the amendment to RFP, if any on the e-procurement portal at any time prior to the submission deadline. \n\n\t\t\tThe system will also send auto-e-mail regarding hosting of amendment to Consultants who have started working on the RFP. The Consultants shall remain responsible to view amendment to RFP. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 13.2 (d) \n\t\t\t | \n\t\t\t\n\t\t\t Re-submission of the proposal is allowed, if withdrawn. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 14.1.2 \n\n\t\t\t(do not use for Fixed Budget method) \n\t\t\t | \n\t\t\t\n\t\t\t Estimated total cost of the assignment: INR 240 Lakhs \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 14.1.3 \n\n\t\t\tfor time-based contracts only \n\t\t\t | \n\t\t\t\n\t\t\t Not applicable \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 14.1.4 and 26.2 \n\n\t\t\tuse for Fixed Budget method \n\t\t\t | \n\t\t\t\n\t\t\t Not applicable \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 15.1 \n\t\t\t | \n\t\t\t\n\t\t\t Delete from the first sentence of ITC 15.1, the following: ‘and shall comprise the documents listed in the Data Sheet’. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 15.2 \n\t\t\t | \n\t\t\t\n\t\t\t The format of the Technical Proposal to be submitted is: \n\n\t\t\tFTP \n\n\t\t\tSubmission of the Technical Proposal in a wrong format may lead to the Proposal being deemed non-responsive to the RFP requirements. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 16.1 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t (1) a per diem allowance, including hotel, for experts for every day of absence from the home office for the purposes of the Services; \n\n\t\t\t(2) cost of travel by the most appropriate means of transport and the most direct practicable route; \n\n\t\t\t(3) cost of office accommodation, including overheads and back-stop support; \n\n\t\t\t(4) communications costs; \n\n\t\t\t(5) cost of purchase or rent or freight of any equipment required to be provided by the Consultants; \n\n\t\t\t(6) cost of reports production (including printing) and delivering to the Client; \n\n\t\t\t(7) [insert relevant type of expenses, if/as applicable] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 16.2 \n\t\t\t | \n\t\t\t\n\t\t\t A price adjustment provision applies to remuneration rates: No. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 16.3 \n\t\t\t | \n\t\t\t\n\t\t\t Information on the Consultant’s tax obligations in India can be found from the Ministry of Finance, Government of India website http://finmin.nic.in \n\n\t\t\tConsultants and their Sub-consultants and Experts are responsible for payment of all taxes as applicable in India. \n\n\t\t\tThe Client will, however reimburse on proof of submission with relevant Government Authority, the Goods & Services Tax (GST) payable on the contract value by the consultant, as per Applicable Law in India. Statutory deductions of taxes at source (TDS), however, shall be made as applicable. \n\n\t\t\tThe above only are to be shown separately in the financial proposal. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 16.4 \n\t\t\t | \n\t\t\t\n\t\t\t The Financial Proposal shall be submitted in Indian Rupees. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 16.5 \n\t\t\t | \n\t\t\t\n\t\t\t Payments under the Contract shall be made in Indian Rupees. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t C. Submission, Opening and Evaluation \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 17 with the following: \n\n\t\t\t“17.1 The Consultant shall submit a digitally signed, encrypted, and complete Proposal comprising the documents and forms in accordance with ITC 10 (Documents Comprising Proposal). Consultants shall mark as “CONFIDENTIAL” information in their Proposals which is confidential to their business. This may include proprietary information, trade secrets or commercial or financially sensitive information. The submission shall be done electronically on the e-procurement system and in accordance with procedure specified in the Data Sheet. Proposals submitted by any other means will be rejected. Detailed guidelines for viewing proposals, and for online submission of proposals are given on the website. \n\n\t\t\t17.2 An authorized representative of the Consultant shall digitally sign the original submission letters in the required format for both the Technical Proposal and, if applicable, the Financial Proposal and shall initial all pages of both. The authorization shall be in the form of a written power of attorney to be scanned and uploaded together with the Technical Proposal. \n\n\t\t\t17.2.1 A Proposal submitted by a Joint Venture shall be signed by all members so as to be legally binding on all members, or by an authorized representative who has a written power of attorney signed by each member’s authorized representative. The submission letters and the power of attorney shall then be scanned and uploaded together with the Technical Proposal. \n\n\t\t\t17.3 Any modifications, revisions, interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the person signing the Proposal. \n\n\t\t\t17.4 The Proposal or its modifications must be uploaded on the e-procurement portal specified in ITC 1(m), no later than the deadline indicated in the Data Sheet, or any extension to this deadline. The electronic system will not accept any Proposal or its modification for uploading after the deadline, as per server time. \n\n\t\t\t17.5 Once the Proposal is uploaded on the portal, the system will generate a unique identification number with the stamped submission time. The unique identification number with the time stamp represents an acknowledgement of the Proposal submission. Any other system’s functionality requirements are specified in the Data Sheet.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 17.1 \n\t\t\t | \n\t\t\t\n\t\t\t The electronic submission procedures shall be as follows: \n\n\t\t\tThe Consultants shall submit their Proposals (both Technical and Financial) electronically on the e-procurement portal specified in ITC 1(m), following the procedure given below. Detailed guidelines for viewing proposals and for online submission are given on the website: \n\n\t\t\t(a) To participate in the e-tendering process, it is mandatory for the consultants to have enrolment/registration in the website, and valid Class … [insert as required for the e-procurement system, usually Class II/III(DSC) with signing + Encryption] Digital Signature Certificate (in the name of person who will sign the proposal) in the form of smart card/e-token, obtained from any of the licensed Certifying Agency authorized by the Government of India. Consultants can see the list of licensed CAs from the link www.cca.gov.in \n\n\t\t\t(b) The consultant should register in the website using the relevant option available. Then the Digital Signature registration has to be done with the e-token, after logging into the website. The consultant can then login the website through the secured login by entering the password of the e-token & the user id/ password chosen during registration. \n\n\t\t\t(c) The size of individual files containing the documents comprising the Proposal(s) shall not exceed 10 MB and there is no limit on the number of files to be uploaded. \n\n\t\t\t[Note for Consultants: For online submission of proposals, the Consultants shall fill up online, the forms that are available for online filling on the e-portal. The rest of the forms shall be download by the Consultants and filled up. The filled-up pages shall then be digitally signed, scanned and uploaded on the e-procurement portal along with the scanned copies of the supporting documents.] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 17.4 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t The Proposals must be uploaded on the e-procurement portal specified in ITC 1(m) no later than: \n\n\t\t\tDate: 27 May 2023. \n\n\t\t\tTime: 16:00 hrs. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 17.5 \n\t\t\t | \n\t\t\t\n\t\t\t None \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 19 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 19 with the following: \n\n\t\t\t“19.1 The Client’s evaluation committee shall conduct the opening of the Technical Proposals online following the procedure described in the Data Sheet and this could be viewed online by the Consultants. The consultants or their authorized representatives may attend the online opening in person if this option is offered in the Data Sheet. The opening date, time and the address are stated in the Data Sheet. The folder with the Financial Proposal shall remain unopened, encrypted, in the e-procurement system until the subsequent public opening in accordance with ITC 23. \n\n\t\t\t19.2 At the opening of the Technical Proposals the following shall be read out and recorded online simultaneously: (i) the name and the country of the Consultant or, in case of a Joint Venture, the name of the Joint Venture, the name of the lead member and the names and the countries of all members; (ii) the presence or absence of the folder with the Financial Proposal in the portal; and (iii) any other information deemed appropriate or as indicated in the Data Sheet.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 19.1 \n\t\t\t | \n\t\t\t\n\t\t\t The procedure for online opening of technical proposals shall be: Technical proposal will be opened on the e-procurement portal by the Client’s Evaluation Committee at the date and time indicated below. \n\n\t\t\tDate: 27 May, 2023 \n\n\t\t\tTime: 16:30 hrs. \n\n\t\t\tConsultants have an option to attend the opening of the Technical Proposals in person. The opening shall take place at: \n\n\t\t\tKerala Solid Waste Management Project (KSWMP) \n\n\t\t\tUpper Ground Floor, Trans Towers, Vazhuthacaud, \n\n\t\t\tThiruvananthapuram -695014, Kerala, India \n\n\t\t\tTelephone: 0471-2333011 \n\n\t\t\tE-Mail: tenderkswmp@gmail.com \n\n\t\t\tWebsite: www.kswmp.org \n\n\t\t\tIn the event of the specified date of proposal opening being declared a holiday for the Client, the proposals will be opened at the appointed time and location on the next working day \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 19.2 \n\t\t\t | \n\t\t\t\n\t\t\t In addition, the following information will be read aloud at the opening of the Technical Proposals: N/A \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 21.1 \n\n\t\t\t[for FTP] \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Consultants technical proposal shall be evaluated in two parts. Part A (as mentioned below) shall be the mandatory criteria that the consultants must meet. Technical Proposals of Consultants who do not meet the criteria in Part A, shall not be further evaluated, and the proposal shall be rejected. \n\n\t\t\tTechnical Proposal of Consultants, who meet the criteria in Part A, shall be evaluated further using the scoring scheme contained in Part B below. \n\n\t\t\t\n\n\t\t\t Part A: Mandatory Criteria: \n\n\t\t\t
\n\n\t\t\t Part B: Evaluation Criteria: \n\n\t\t\t
\n\n\t\t\t The minimum technical score (St) required to pass is: 70 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 22.2 \n\t\t\t | \n\t\t\t\n\t\t\t Replace second sentence of ITC 22.2 with the following: \n\n\t\t\t“All other Financial Proposals shall not be opened.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Public Opening of Financial Proposals \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 23 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 23.1 with the following: \n\n\t\t\t“23.1 After the technical evaluation is completed and the Bank has issued its no objection (if applicable), the Client shall notify online through e-procurement portal those Consultants whose Proposals were considered non-responsive to the RFP and TOR or did not meet the minimum qualifying technical score, advising them the following: \n\n\t\t\t
\n\n\t\t\t In ITC 23.2(b) first sentence, after the words ‘in writing’, add the following: ‘online through e-procurement portal’ \n\n\t\t\t\n\n\t\t\t In ITC 23.2(b)(iv), after the words ‘location of the’ add the following: ‘online’ \n\n\t\t\t\n\n\t\t\t Replace ITC 23.4 with the following: \n\n\t\t\t“23.4 The Consultant’s attendance at the opening of the Financial Proposals (in person, or online) is optional and is at the Consultant’s choice” \n\n\t\t\t\n\n\t\t\t Replace ITC 23.5 with the following: \n\n\t\t\t“The Financial Proposals shall be publicly opened online by the Client’s evaluation committee in the presence of the representatives of the Consultants and anyone else who chooses to attend. Any interested party who wishes to attend this public opening should contact the client as indicated in the Data Sheet. Alternatively, a notice of the public opening of Financial Proposals may be published on the Client’s website, if available. At the opening, the names of the Consultants, and the overall technical scores, including the break-down by criterion, shall be read aloud and recorded online simultaneously. The Financial Proposals shall be then opened, and the total prices read aloud and recorded online simultaneously. The records of the opening shall remain on the e-procurement portal for the information of all Consultants who submitted Proposals and the Bank, unless the Data Sheet provides for other means of sending notifications and the results of the financial opening.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 23.5 \n\t\t\t | \n\t\t\t\n\t\t\t Following the completion of the evaluation of the Technical Proposals, the Client will notify online through e-procurement portal, all Consultants of the location, date and time of the public opening of Financial Proposals. \n\n\t\t\tAny interested party who wishes to attend this public opening should contact Project Director, KSWMP, tenderkswmp@gmail.com and request to be notified of the location, date and time of the public opening of Financial Proposals. The request should be made before the deadline for submission of Proposals, stated above. \n\n\t\t\tAlternatively, a notice of the public opening of Financial Proposals may be published on the Client’s website, if available. \n\n\t\t\tIn the event of the specified date of proposal opening being declared a holiday for the Client, the proposals will be opened at the appointed time and location on the next working day. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 25.1 \n\t\t\t | \n\t\t\t\n\t\t\t For the purpose of the evaluation, the Client will exclude: all local identifiable indirect taxes such as GST or similar taxes levied on the contract’s invoices. \n\n\t\t\tIf a Contract is awarded, at Contract negotiations, all such taxes will be discussed, finalized (using the itemized list as a guidance but not limiting to it) and added to the Contract amount as a separate line, also indicating which taxes shall be paid by the Consultant and which taxes are withheld and paid by the Client on behalf of the Consultant. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 26.1 \n\n\t\t\t(QCBS only) \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. \n\n\t\t\tThe formula for determining the financial scores (Sf) of all other Proposals is calculated as following: \n\n\t\t\tSf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest price, and “F” the price of the proposal under consideration. \n\n\t\t\tThe weights given to the Technical (T) and Financial (P) Proposals are: \n\n\t\t\tT = 80% \n\n\t\t\tP = 20% \n\n\t\t\tProposals are ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1) as following: S = St x T% + Sf x P%. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D. Negotiations and Award \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 27.1 \n\t\t\t | \n\t\t\t\n\t\t\t Expected date and address for contract negotiations: \n\n\t\t\tTENTATIVE Date: 16 June, 2023 \n\n\t\t\tAddress: Upper Ground Floor, Trans Towers, Vazhuthacaud, \n\n\t\t\tThiruvananthapuram -695014, Kerala, India \n\n\t\t\tTelephone: 0471-2333011 \n\n\t\t\tE-Mail: tenderkswmp@gmail.com \n\n\t\t\tWebsite: www.kswmp.org \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 29 \n\t\t\t | \n\t\t\t\n\t\t\t 29.1 Disabled \n\n\t\t\t29.2 The Contract Award Notice shall be published on the Client’s website with free access if available, or in at least one newspaper of national circulation in the Client’s Country, or in the official gazette and on e-procurement portal.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 30.1 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 30 with the following: \n\n\t\t\t“The Contract shall be signed prior to the expiry date of the Proposal validity, specified in ITC 12.1 or any extension thereof.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 30.2 \n\t\t\t | \n\t\t\t\n\t\t\t Expected date for the commencement of the Services: \n\n\t\t\tTENTATIVE Month : June 2023, Kerala, India \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 31.1 \n\t\t\t | \n\t\t\t\n\t\t\t The procedures for making a Procurement-related Complaint are detailed in the “Procurement Regulations for IPF Borrowers (Annex III).” If a Consultant wishes to make a Procurement-related Complaint, the Consultant shall submit its complaint following these procedures, In Writing (by the quickest means available, such as by email or fax), to: \n\n\t\t\tFor the attention: [insert full name of person receiving complaints] \n\n\t\t\tTitle/position: [insert title/position] \n\n\t\t\tClient: [insert name of Client] \n\n\t\t\tEmail address: [insert email address] \n\n\t\t\tFax number: [insert fax number] delete if not used \n\n\t\t\tIn summary, a Procurement-related Complaint may challenge any of the following: \n\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
Annexure 1 to SECTION-2
\n\n\n\n
SPECIFIC APPLICATION OF EVALUATION CRITERIA
\n\n\n\n
SPECIFIC EXPERIENCE OF THE CONSULTANT (AS A FIRM) RELEVANT TO THE ASSIGNMENT: 20 Points
\n\n\n\n
[Note to Consultant: The Client will assess similarity of the work to be done in this assignment with assignments successfully completed by the Consultant in India / any other countries of Asian region in the last 8 years (i.e.2014 to 2022). Client testimony if provided will be an additional factor. The Consultant should provide documentary evidence such as copy of Completion Certificate or Performance Certificate for each of the assignments shown by the consultant, from the client. The experience shall not be considered for evaluation if such requisite support documents are not provided with the proposal.
\n\nFootnote from TECH-02 Form:
\n\n1a Should have successfully completed training delivery of Maximum of 5 (Five) training/ capacity building projects completed for Local Self Governments or Public Utilities in India in areas like Good governance/ solid waste management (SWM) practices / Waste management processes / Environmental Safeguard Trainings with a minimum consulting fee of INR 40 Lakhs.
\n\n\n\n
APPLICATION OF EVALUATION CRITERIA (I)
\n\n\n\n
| \n\t\t\t \n\n\t\t\t Scoring \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Number of projects* meeting the requirement \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Point Allocation Max. Score allocated for the Criteria(i) \n\t\t\t | \n\t\t|
| \n\t\t\t 1a \n\t\t\t | \n\t\t\t\n\t\t\t Should have successfully completed training delivery in capacity building for Local Self Governments/Public Utilities in India with a minimum consulting fee of INR 40 Lakhs \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
| \n\t\t\t a) \n\t\t\t | \n\t\t\t\n\t\t\t Minimum 2 projects \n\t\t\t | \n\t\t\t\n\t\t\t 4 marks each \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t b) \n\t\t\t | \n\t\t\t\n\t\t\t Maximum 5 projects \n\t\t\t | \n\t\t\t\n\t\t\t 4 marks each \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
\n\n
[Notes to Consultant: the client will assess whether the proposed methodology is clear, responds to the TORs, work plan is realistic and implementable; overall team composition is balanced and has an appropriate skills mix; and the work plan has right input of Experts]
\n\nAPPLICATION OF EVALUATION CRITERIA(II)
\n\n\n\n
[Note to Consultant:
\n\nPoints shall be awarded based on whether the proposed approach is discussed in detail and the methodology is specifically tailored to the characteristics of the assignment.
\n\n| \n\t\t\t \n\n\t\t\t Scoring \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Sub Criteria \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation Max. Score allocated for the Criteria (ii a) \n\t\t\t | \n\t\t|
| \n\t\t\t a) \n\t\t\t | \n\t\t\t\n\t\t\t Technical Approach \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Excellent :Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Very Good : Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 08 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 04 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t b) \n\t\t\t | \n\t\t\t\n\t\t\t Methodology \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Very Good : Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 08 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 06 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 04 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
[Note to Consultant:
\n\nPoints shall be awarded based on evaluation of how the work plan responds to the TORs, whether all important activities are indicated in the activity schedule, and their timing is appropriate and consistent with the assignment outputs.
\n\n| \n\t\t\t \n\n\t\t\t Scoring \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Sub Criteria \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation Max. Score allocated for the Criteria (ii b) \n\t\t\t | \n\t\t|
| \n\t\t\t a) \n\t\t\t | \n\t\t\t\n\t\t\t Work Plan \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 08 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 06 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 04 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
[Note to Consultant:
\n\nPoints shall be awarded based on evaluation of the team composition and the skills mix; and whether some members have worked together before to some extent.
\n\n\n\n
| \n\t\t\t \n\n\t\t\t Scoring \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Sub Criteria \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation Max. Score allocated for the Criteria (ii c) \n\t\t\t | \n\t\t|
| \n\t\t\t a) \n\t\t\t | \n\t\t\t\n\t\t\t Organization & Staffing \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t
\nCRITERIA-III
\n\n
KEY EXPERTS’ QUALIFICATIONS AND COMPETENCE FOR THE ASSIGNMENT: 40 POINTS FOR ALL KEY EXPERT POSITIONS
\n\nThe number of points to be assigned to each of the above positions shall be determined considering the following two sub-criteria and relevant percentage weights.
\n\nNote :.
\n\nAPPLICATION OF EVALUATION CRITERIA (III)
\n\n\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\n\t\t\t General qualifications \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation as percentage of Max. Score allocated for the “General Qualification” for specific Key Expert Position \n\t\t\t | \n\t\t
| \n\t\t\t I \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 30% \n\t\t\t | \n\t\t
| \n\t\t\t II \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 27% \n\t\t\t | \n\t\t
| \n\t\t\t III \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 24% \n\t\t\t | \n\t\t
| \n\t\t\t IV \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 21% \n\t\t\t | \n\t\t
| \n\t\t\t V \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t
| \n\t\t\t VI \n\t\t\t | \n\t\t\t\n\t\t\t Poor Submission \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t
\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Adequacy for the Assignment \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation as percentage of Max. Score allocated for “Adequacy for \n\n\t\t\tThe Assignment” for specific Key Expert Position \n\t\t\t | \n\t\t
| \n\t\t\t I \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 70% \n\t\t\t | \n\t\t
| \n\t\t\t II \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 63% \n\t\t\t | \n\t\t
| \n\t\t\t III \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 56% \n\t\t\t | \n\t\t
| \n\t\t\t IV \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 49% \n\t\t\t | \n\t\t
| \n\t\t\t V \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t
| \n\t\t\t VI \n\t\t\t | \n\t\t\t\n\t\t\t Poor Submission \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t
\n\n
\n\n
Section 3. Technical Proposal – Standard Forms
\n\n{Notes to Consultant shown in brackets { } throughout Section 3 provide guidance to the Consultant to prepare the Technical Proposal; they should not appear on the Proposals to be submitted.}
\n\n\n\n
Checklist of Required Forms
\n\n| \n\t\t\t Required for FTP or STP \n\n\t\t\tP \n\t\t\t | \n\t\t\t\n\t\t\t FORM \n\t\t\t | \n\t\t\t\n\t\t\t DESCRIPTION \n\t\t\t | \n\t\t\t\n\t\t\t Page Limit \n\n\t\t\t\n\t\t\t | \n\t\t|
| \n\t\t\t FTP \n\t\t\t | \n\t\t\t\n\t\t\t STP \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t TECH-1 \n\t\t\t | \n\t\t\t\n\t\t\t Technical Proposal Submission Form. \n\t\t\t | \n\t\t\t\n\t\t\t 2 Pages \n\t\t\t | \n\t\t
| \n\t\t\t P If applicable \n\t\t\t | \n\t\t\t\n\t\t\t TECH-1 Attachment \n\t\t\t | \n\t\t\t\n\t\t\t If the Proposal is submitted by a joint venture, attach a letter of intent or a copy of an existing agreement. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t P If applicable \n\t\t\t | \n\t\t\t\n\t\t\t Power of Attorney \n\t\t\t | \n\t\t\t\n\t\t\t No pre-set format/form. In the case of a Joint Venture, several are required: a power of attorney for the authorized representative of each JV member, and a power of attorney for the representative of the lead member to represent all JV members \n\t\t\t | \n\t\t\t\n\t\t\t As Required \n\t\t\t | \n\t\t|
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-2 \n\t\t\t | \n\t\t\t\n\t\t\t Consultant’s Organization and Experience. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-2A \n\t\t\t | \n\t\t\t\n\t\t\t A. Consultant’s Organization \n\t\t\t | \n\t\t\t\n\t\t\t 4 Pages \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-2B \n\t\t\t | \n\t\t\t\n\t\t\t B. Consultant’s Experience \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 25-30 Pages \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-3 \n\t\t\t | \n\t\t\t\n\t\t\t Comments or Suggestions on the Terms of Reference and on Counterpart Staff and Facilities to be provided by the Client. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-3A \n\t\t\t | \n\t\t\t\n\t\t\t A. On the Terms of Reference \n\t\t\t | \n\t\t\t\n\t\t\t 2 Pages \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-3B \n\t\t\t | \n\t\t\t\n\t\t\t B. On the Counterpart Staff and Facilities \n\t\t\t | \n\t\t\t\n\t\t\t 2 Pages \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t TECH-4 \n\t\t\t | \n\t\t\t\n\t\t\t Description of the Approach, Methodology, and Work Plan for Performing the Assignment \n\t\t\t | \n\t\t\t\n\t\t\t 25-30 Pages \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t TECH-5 \n\t\t\t | \n\t\t\t\n\t\t\t Work Schedule and Planning for Deliverables \n\t\t\t | \n\t\t\t\n\t\t\t A3 5 pages \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t TECH-6 \n\t\t\t | \n\t\t\t\n\t\t\t Team Composition, Key Experts Inputs, and attached Curriculum Vitae (CV) \n\t\t\t | \n\t\t\t\n\t\t\t As required (Limit 5 Pages per CV) \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t TECH-7 \n\t\t\t | \n\t\t\t\n\t\t\t Code of Conduct (ES) \n\t\t\t | \n\t\t\t\n\t\t\t As required \n\t\t\t | \n\t\t
\n\n
\n\n
All pages of the original Technical and Financial Proposal shall be initialed by the same authorized representative of the Consultant who signs the Proposal.
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\n\n
\n\n
\n\n
Form TECH-1
\n\nTechnical Proposal Submission Form
\n\n\n\n
\n\n
{Location, Date}
\n\n\n\n
To: [Name and address of Client]
\n\n\n\n
\n\n
Dear Sirs:
\n\n\n\n
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposals (RFP) dated [Insert Date] and our Proposal. We are hereby submitting our Proposal, which includes this Technical Proposal and a Financial Proposal.
\n\n\n\n
{If the Consultant is a joint venture, insert the following: We are submitting our Proposal a joint venture with: {Insert a list with full name and the legal address of each member, and indicate the lead member}. We have attached a copy {insert: “of our letter of intent to form a joint venture” or, if a JV is already formed, “of the JV agreement”} signed by every participating member, which details the likely legal structure of and the confirmation of joint and severable liability of the members of the said joint venture.
\n\n\n\n
{OR
\n\n\n\n
If the Consultant’s Proposal includes Sub-consultants, insert the following: We are submitting our Proposal with the following firms as Sub-consultants: {Insert a list with full name and address of each Sub-consultant.}
\n\n\n\n
We hereby declare that:
\n\na) All the information and statements made in this Proposal are true and we accept that any misinterpretation or misrepresentation contained in this Proposal may lead to our disqualification by the Client and/or may be sanctioned by the Bank.
\n\n(b) Our Proposal shall be valid and remain binding upon us until [insert day, month and year in accordance with ITC 12.1].
\n\n(c) We have no conflict of interest in accordance with ITC 3.
\n\n(d) We meet the eligibility requirements as stated in ITC 6, and we confirm our understanding of our obligation to abide by the Bank’s policy in regard to Fraud and Corruption as per ITC 5.
\n\n\n\n
(e) We, along with any of our sub-consultants, subcontractors, suppliers, or service providers for any part of the contract, are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension or a debarment imposed by the World Bank Group or a debarment imposed by the World Bank Group in accordance with the Agreement for Mutual Enforcement of Debarment Decisions between the World Bank and other development banks. Further, we are not ineligible under the Client’s country laws or official regulations or pursuant to a decision of the United Nations Security Council.
\n\n(f) In competing for (and, if the award is made to us, in executing) the Contract, we undertake to observe the laws against fraud and corruption, including bribery, in force in India.
\n\n(g) Except as stated in the Data Sheet, ITC 12.7, we undertake to negotiate a Contract on the basis of the proposed Key Experts. We accept that the substitution of Key Experts for reasons other than those stated in ITC 12 and ITC 27.4 may lead to the termination of Contract negotiations.
\n\n(h) Our Proposal is binding upon us and subject to any modifications resulting from the Contract negotiations.
\n\n\n\n
We undertake, if our Proposal is accepted and the Contract is signed, to initiate the Services related to the assignment no later than the date indicated in ITC 30.2 of the Data Sheet.
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We understand that the Client is not bound to accept any Proposal that the Client receives.
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We remain,
\n\n\n\n
Yours sincerely,
\n\n\n\n
_________________________________________________________________
\n\nSignature (of Consultant’s authorized representative) {In full and initials}:
\n\nFull name: {insert full name of authorized representative}
\n\nTitle: {insert title/position of authorized representative}
\n\nName of Consultant (company’s name or JV’s name):
\n\nCapacity: {insert the person’s capacity to sign for the Consultant}
\n\nAddress: {insert the authorized representative’s address}
\n\nPhone/fax: {insert the authorized representative’s phone and fax number, if applicable}
\n\nEmail: {insert the authorized representative’s email address}
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{For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached}
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\n\n
Form TECH-2 (for Full Technical Proposal Only)
\n\nConsultant’s Organization and Experience
\n\n\n\n
\n\n
Form TECH-2: a brief description of the Consultant’s organization and an outline of the recent experience of the Consultant that is most relevant to the assignment. In the case of a joint venture, information on similar assignments shall be provided for each partner. For each assignment, the outline should indicate the names of the Consultant’s Key Experts and Sub-consultants who participated, the duration of the assignment, the contract amount (total and, if it was done in a form of a joint venture or a sub-consultancy, the amount paid to the Consultant), and the Consultant’s role/involvement.
\n\n\n\n
A - Consultant’s Organization
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1. Provide here a brief description of the background and organization of your company, and – in case of a joint venture – of each member for this assignment.
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2. Include organizational chart, a list of Board of Directors, and beneficial ownership.
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B - Consultant’s Experience
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\n\n
1. List only previous similar assignments successfully completed in the last 8 years.
\n\n2. List only those assignments for which the Consultant was legally contracted by the Client as a company or was one of the joint venture members. Assignments completed by the Consultant’s individual experts working privately or through other consulting firms cannot be claimed as the relevant experience of the Consultant, or that of the Consultant’s partners or sub-consultants, but can be claimed by the Experts themselves in their CVs. The Consultant should be prepared to substantiate the claimed experience by presenting copies of relevant documents and references if so requested by the Client.
\n\n\n\n
\n\n
\n\n
| \n\t\t\t Duration \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Assignment name/& brief description of main deliverables/outputs \n\t\t\t | \n\t\t\t\n\t\t\t Name of Client & Country of Assignment \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Approx. Contract value (in Rs.)/ Amount paid to your firm \n\t\t\t | \n\t\t\t\n\t\t\t Role on the Assignment \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t {e.g., Jan.2009– Apr.2010} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., “Improvement quality of...............”: designed master plan for rationalization of ........; } \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Ministry of ......, country} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Rs.1 mill/Rs. 0.5 mill} \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Lead partner in a JV A&B&C} \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t {e.g., Jan-May 2008} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., “Support to sub-national government.....”: drafted secondary level regulations on..............} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., municipality of........., country} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Rs. 0.2 mil/Rs. 0.2 mil} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., sole Consultant} \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
Form TECH-3 (for Full Technical Proposal)
\n\n\n\n
Comments and Suggestions on the Terms of Reference, Counterpart Staff, and Facilities to be Provided by the Client
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Form TECH-3: comments and suggestions on the Terms of Reference that could improve the quality/effectiveness of the assignment; and on requirements for counterpart staff and facilities, which are provided by the Client, including: administrative support, office space, local transportation, equipment, data, etc.
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A - On the Terms of Reference
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\n\n
{improvements to the Terms of Reference, if any}
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\n\n
B - On Counterpart Staff and Facilities
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\n\n
{comments on counterpart staff and facilities to be provided by the Client. For example, administrative support, office space, local transportation, equipment, data, background reports, etc., if any}
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\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Form TECH-4 (for Full Technical Proposal Only)
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Description of Approach, Methodology, and Work Plan in Responding to the Terms of Reference
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\n\n
Form TECH-4: a description of the approach, methodology and work plan for performing the assignment, including a detailed description of the proposed methodology for training, if the Terms of Reference specify training as a specific component of the assignment.
\n\n\n\n
{Suggested structure of your Technical Proposal (in FTP format):
\n\n\n\n
\n\n
a) Technical Approach and Methodology. {Please explain your understanding of the objectives of the assignment as outlined in the Terms of Reference (TORs), the technical approach, and the methodology you would adopt for implementing the tasks to deliver the expected output(s), and the degree of detail of such output. Please do not repeat/copy the TORs in here.}
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b) Work Plan. {Please outline the plan for the implementation of the main activities/tasks of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and tentative delivery dates of the reports. The proposed work plan should be consistent with the technical approach and methodology, showing your understanding of the TOR and ability to translate them into a feasible working plan. A list of the final documents (including reports) to be delivered as final output(s) should be included here. The work plan should be consistent with the Work Schedule Form.}
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\n\n
Form TECH-5 (for FTP)
\n\n\n\n
Work Schedule and planning for deliverables
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\n\n
\n\n
| \n\t\t\t N° \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables 1 (D-..) \n\t\t\t | \n\t\t\t\n\t\t\t Months \n\t\t\t | \n\t\t|||||||||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t ..... \n\t\t\t | \n\t\t\t\n\t\t\t n \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t||
| \n\t\t\t D-1 \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Deliverable #1: Report A \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 1) data collection \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 2) drafting \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 3) inception report \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 4) incorporating comments \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 5) delivery of final report to Client} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t D-2 \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Deliverable #2:...............} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
1 List the deliverables with the breakdown for activities required to produce them and other benchmarks such as the Client’s approvals. For phased assignments, indicate the activities, delivery of reports, and benchmarks separately for each phase.
\n\n2 Duration of activities shall be indicated in a form of a bar chart.
\n\n3. Include a legend, if necessary, to help read the chart.
\n\n\n\n
Form TECH-6 (for FTP)
\n\nTeam Composition, Assignment, and Key Experts’ inputs
\n\n| \n\t\t\t N° \n\t\t\t | \n\t\t\t\n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t Expert’s input (in person/month) per each Deliverable (listed in TECH-5) \n\t\t\t | \n\t\t\t\n\t\t\t Total time-input \n\n\t\t\t(in Months) \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-3 \n\t\t\t | \n\t\t\t\n\t\t\t ........ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-... \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Home \n\t\t\t | \n\t\t\t\n\t\t\t Field \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t||
| \n\t\t\t KEY EXPERTS \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||
| \n\t\t\t K-1 \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Mr. Abbbb} \n\t\t\t | \n\t\t\t\n\t\t\t [Team Leader] \n\t\t\t | \n\t\t\t\n\t\t\t [Home] \n\t\t\t | \n\t\t\t\n\t\t\t [2 month] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [1.0] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [1.0] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t [Field] \n\t\t\t | \n\t\t\t\n\t\t\t [0.5 m] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [2.5] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [0] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t K-2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t K-3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t n \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Subtotal \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
1 For Key Experts, the input should be indicated individually for the same positions as required under the Data Sheet ITC21.1.
\n\n2 Months are counted from the start of the assignment/mobilization. One (1) month equals twenty two (22) working (billable) days. One working (billable) day shall be not less than eight (8) working (billable) hours.
\n\n3 “Home” means work in the office in the expert’s country of residence. “Field” work means work carried out in the Client’s country or any other country outside the expert’s country of residence.
\n\nFull time input
\n\nPart time input
\n\n\n\n
\n\n
\n\n
Form TECH-6
\n\n(Continued)
\n\n\n\n
CURRICULUM VITAE (CV)
\n\n\n\n
\n\n
| \n\t\t\t Position Title and No. \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., K-1, TEAM LEADER} \n\t\t\t | \n\t\t
| \n\t\t\t Name of Expert: \n\t\t\t | \n\t\t\t\n\t\t\t {Insert full name} \n\t\t\t | \n\t\t
| \n\t\t\t Date of Birth: \n\t\t\t | \n\t\t\t\n\t\t\t {day/month/year} \n\t\t\t | \n\t\t
| \n\t\t\t Country of Citizenship/Residence \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Education: {List college/university or other specialized education, giving names of educational institutions, dates attended, degree(s)/diploma(s) obtained}
\n\n________________________________________________________________________
\n\n\n\n
Employment record relevant to the assignment: {Starting with present position, list in reverse order. Please provide dates, name of employing organization, titles of positions held, types of activities performed and location of the assignment, and contact information of previous clients and employing organization(s) who can be contacted for references. Past employment that is not relevant to the assignment does not need to be included.}
\n\n\n\n
| \n\t\t\t Period \n\t\t\t | \n\t\t\t\n\t\t\t Employing organization and your title/position. Contact information for references \n\t\t\t | \n\t\t\t\n\t\t\t Country \n\t\t\t | \n\t\t\t\n\t\t\t Summary of activities performed relevant to the Assignment \n\t\t\t | \n\t\t
| \n\t\t\t [e.g., May 2005-present] \n\t\t\t | \n\t\t\t\n\t\t\t [e.g., Ministry of ……, advisor/consultant to… \n\n\t\t\t\n\n\t\t\t For references: Tel…………/e-mail……; Mr. Hbbbbb, deputy minister] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Membership in Professional Associations and Publications: ______________________________________________________________________
\n\n\n\n
Language Skills (indicate only languages in which you can work): ______________
\n\n______________________________________________________________________
\n\n\n\n
\n\n
Adequacy for the Assignment:
\n\n\n\n
| \n\t\t\t Detailed Tasks Assigned on Consultant’s Team of Experts: \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Reference to Prior Work/Assignments that Best Illustrates Capability to Handle the Assigned Tasks \n\t\t\t | \n\t\t
| \n\t\t\t {List all deliverables/tasks as in TECH- 5 in which the Expert will be involved} \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
Expert’s contact information: (e-mail …………………., phone……………)
\n\n\n\n
Certification:
\n\nI, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience, and I am available, as and when necessary, to undertake the assignment in case of an award. I understand that any misstatement or misrepresentation described herein may lead to my disqualification or dismissal by the Client, and/or sanctions by the Bank.
\n\n\n\n
\n\n
\n\n
{day/month/year}
\n\nName of Expert Signature Date
\n\n\n\n
\n\n
{day/month/year}
\n\nName of authorized Signature Date
\n\nRepresentative of the Consultant
\n\n(the same who signs the Proposal)
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
Section 4. Financial Proposal - Standard Forms
\n\n{Notes to Consultant shown in brackets { } provide guidance to the Consultant to prepare the Financial Proposals; they should not appear on the Financial Proposals to be submitted.}
\n\n\n\n
Financial Proposal Standard Forms shall be used for the preparation of the Financial Proposal according to the instructions provided in Section 2.
\n\n\n\n
FIN-1 Financial Proposal Submission Form
\n\n\n\n
FIN-2 Summary of Costs
\n\n\n\n
FIN-3 Breakdown of Costs
\n\n\n\n
FIN-4 Reimbursable expenses
\n\n\n\n
FIN-5 Bill of Quantity
\n\n\n\n
\n\n
Form FIN-1
\n\nFinancial Proposal Submission Form
\n\n\n\n
\n\n
{Location, Date}
\n\n\n\n
To: Project Director
\n\nKerala Solid Waste Management Project (KSWMP)
\n\nUpper Ground Floor, Trans Towers, Vazhuthacaud,
\n\nThiruvananthapuram -695014, Kerala, India
\n\nTelephone: 0471-2333011
\n\nE-Mail: tenderkswmp@gmail.com
\n\nWebsite: www.kswmp.org
\n\n\n\n
\n\n
Dear Sirs:
\n\n\n\n
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal.
\n\n\n\n
Our attached Financial Proposal is for the amount of Rs. {Insert amount in words and figures}, [Insert “including” or “excluding”] of all indirect local taxes in accordance with ITC 25.1 in the Data Sheet. The estimated amount of local indirect taxes is Rs. {Insert amount in words and figures} which shall be confirmed or adjusted, if needed, during negotiations. {Please note that all amounts shall be the same as in Form FIN-2}.
\n\n\n\n
Our Financial Proposal shall be valid and remain binding upon us, subject to the modifications resulting from Contract negotiations, for the period of time specified in the Data Sheet, ITC 12.1.
\n\n\n\n
Commissions and gratuities paid or to be paid by us to an agent or any third party relating to preparation or submission of this Proposal and Contract execution, paid if we are awarded the Contract, are listed below:
\n\n\n\n
Name and Address Amount and Purpose of Commission
\n\nof Agents Currency or Gratuity
\n\n\n\n
\n\n
\n\n
{If no payments are made or promised, add the following statement: “No commissions or gratuities have been or are to be paid by us to agents or any third party relating to this Proposal and Contract execution.”}
\n\n\n\n
We understand you are not bound to accept any Proposal you receive.
\n\n\n\n
We remain,
\n\n\n\n
Yours sincerely,
\n\n\n\n
_________________________________________________________________
\n\nSignature (of Consultant’s authorized representative) {In full and initials}:
\n\nFull name: {insert full name of authorized representative}
\n\nTitle: {insert title/position of authorized representative}
\n\nName of Consultant (company’s name or JV’s name):
\n\nCapacity: {insert the person’s capacity to sign for the Consultant}
\n\nAddress: {insert the authorized representative’s address}
\n\nPhone/fax: {insert the authorized representative’s phone and fax number, if applicable}
\n\nEmail: {insert the authorized representative’s email address}
\n\n\n\n
{For a joint venture, either all members shall sign or only the lead member/consultant, in which case the power of attorney to sign on behalf of all members shall be attached}
\n\n\n\n
Form FIN-2 Summary of Costs
\n\n\n\n
| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Cost \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t {Consultant must state the proposed Costs in accordance with ITC 16.4 of the Data Sheet} \n\n\t\t\t\n\t\t\t | \n\t\t|
| \n\t\t\t \n\n\t\t\t In Indian Rupees (Rs.) \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t Cost of the Financial Proposal \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Including: \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (1) Costs \n\t\t\t | \n\t\t\t\n\t\t\t As per total in FORM FIN – 5 \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t (2) Reimbursables \n\t\t\t | \n\t\t\t\n\t\t\t NOT APPLICABLE \n\t\t\t | \n\t\t
| \n\t\t\t Total Cost of the Financial Proposal: \n\n\t\t\t{Should match the amount in Form FIN-1} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Indirect Local Tax Estimates – to be discussed and finalized at the negotiations if the Contract is awarded \n\t\t\t | \n\t\t|
| \n\t\t\t Total Estimate for GST: \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
FORM FIN-3 Breakdown of Costs
\n\n\n\n
When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for the calculation of the Contract’s ceiling amount; to calculate applicable taxes at contract negotiations; and, if needed, to establish payments to the Consultant for possible additional services requested by the Client. This Form shall not be used as a basis for payments under Lump-Sum contracts. This FORM IS NOT TO BE FILLED UP.
\n\n\n\n
| \n\t\t\t A. COST \n\t\t\t | \n\t\t|||||
| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Task/Item \n\t\t\t | \n\t\t\t\n\t\t\t Unit Rate \n\t\t\t | \n\t\t\t\n\t\t\t Quantity \n\t\t\t | \n\t\t\t\n\t\t\t Gross \n\t\t\t | \n\t\t\t\n\t\t\t Total in INR \n\t\t\t | \n\t\t
| \n\t\t\t (a) \n\t\t\t | \n\t\t\t\n\t\t\t Task 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Task 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Task 3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total Fee \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t GST \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Grand Total \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
Form FIN-4 Breakdown of Reimbursable Expenses
\n\n\n\n
When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for calculation of the Contract ceiling amount, to calculate applicable taxes at contract negotiations and, if needed, to establish payments to the Consultant for possible additional services requested by the Client. This form shall not be used as a basis for payments under Lump-Sum contracts. THIS FORM IS NOT TO BE FILLED UP.
\n\n\n\n
| \n\t\t\t B. Reimbursable Expenses \n\t\t\t | \n\t\t|||||
| \n\t\t\t N° \n\t\t\t | \n\t\t\t\n\t\t\t Type of Reimbursable Expenses \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t\t\n\t\t\t Unit Cost \n\t\t\t | \n\t\t\t\n\t\t\t Quantity \n\t\t\t | \n\t\t\t\n\t\t\t In Indian Rupees (Rs.) \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Per diem allowances**} \n\t\t\t | \n\t\t\t\n\t\t\t {Day} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., International flights} \n\t\t\t | \n\t\t\t\n\t\t\t {Ticket} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., In/out airport transportation} \n\t\t\t | \n\t\t\t\n\t\t\t {Trip} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Communication costs between Insert place and Insert place} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., reproduction of reports} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Office rent} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t .................................... \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {Training of the Client’s personnel – if required in TOR} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Total Costs \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Legend:
\n\n“Per diem allowance” is paid for each night the expert is required by the Contract to be away from his/her usual place of residence. Client can set up a ceiling.
\n\n\n\n
\n\n
\n\n
Form FIN-5
\n\nBill Of Quantity
\n\n\n\n
| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables and structure of financial proposal \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t\t\n\t\t\t No. of direct delivery items / Indicative Value of outsourced services \n\t\t\t | \n\t\t\t\n\t\t\t Unit Rate per direct delivery item / Percentage of management fee \n\t\t\t | \n\t\t\t\n\t\t\t Total Value \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t A \n\t\t\t | \n\t\t\t\n\t\t\t B \n\t\t\t | \n\t\t\t\n\t\t\t C = A*B \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t A \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report & Course Design \n\t\t\t | \n\t\t\t\n\t\t\t LS \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t B \n\t\t\t | \n\t\t\t\n\t\t\t Content development: Development of content for trainings based on the curriculum finalized by subject experts relating to \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t KSWMP Project management and implementation \n\t\t\t | \n\t\t\t\n\t\t\t Hrs \n\t\t\t | \n\t\t\t\n\t\t\t 21* \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Procurement \n\t\t\t | \n\t\t\t\n\t\t\t Hrs \n\t\t\t | \n\t\t\t\n\t\t\t 13* \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Environmental Management safeguards \n\t\t\t | \n\t\t\t\n\t\t\t Hrs \n\t\t\t | \n\t\t\t\n\t\t\t 42* \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Social Management Safeguards \n\t\t\t | \n\t\t\t\n\t\t\t Hrs \n\t\t\t | \n\t\t\t\n\t\t\t 100* \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t SWM Sector Specific Subjects \n\t\t\t | \n\t\t\t\n\t\t\t Hrs \n\t\t\t | \n\t\t\t\n\t\t\t 46* \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t ULB level trainings \n\t\t\t | \n\t\t\t\n\t\t\t Hrs \n\t\t\t | \n\t\t\t\n\t\t\t 78* \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Fifty (50) training videos, each of minimum 30 minutes’ duration on different subjects in the curriculum identified by the SPMU \n\t\t\t | \n\t\t\t\n\t\t\t Nos \n\t\t\t | \n\t\t\t\n\t\t\t 50 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Development of Materials including answer keys for evaluating and assessing the effectiveness of trainings \n\t\t\t | \n\t\t\t\n\t\t\t LS \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t C \n\t\t\t | \n\t\t\t\n\t\t\t Delivery of Training \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 1a \n\t\t\t | \n\t\t\t\n\t\t\t Delivery of trainings on e-platform \n\t\t\t | \n\t\t\t\n\t\t\t Hrs \n\t\t\t | \n\t\t\t\n\t\t\t 720 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 1b \n\t\t\t | \n\t\t\t\n\t\t\t Delivery of trainings as classroom trainings. \n\t\t\t | \n\t\t\t\n\t\t\t Hrs \n\t\t\t | \n\t\t\t\n\t\t\t 1670 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Organising exposure visits \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t LS \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t D \n\t\t\t | \n\t\t\t\n\t\t\t Percentage Management fee for the Consultant for the Cost of logistics and other infrastructure facilities for the trainers, content developers \n\t\t\t | \n\t\t\t\n\t\t\t LS \n\t\t\t | \n\t\t\t\n\t\t\t 30,00,000 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t E \n\t\t\t | \n\t\t\t\n\t\t\t Percentage Management fees for the consultant for coordinating, implementing the project \n\t\t\t | \n\t\t\t\n\t\t\t LS \n\t\t\t | \n\t\t\t\n\t\t\t 4,00,00,000 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t I \n\t\t\t | \n\t\t\t\n\t\t\t Total of A+B+C \n\t\t\t | \n\t\t\t\n\t\t\t XXXXX \n\t\t\t | \n\t\t|||||
| \n\t\t\t II \n\t\t\t | \n\t\t\t\n\t\t\t Total of D+E \n\t\t\t | \n\t\t\t\n\t\t\t XXXXX \n\t\t\t | \n\t\t|||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Grand Total (I +II) \n\t\t\t | \n\t\t\t\n\t\t\t XXXXX \n\t\t\t | \n\t\t|||||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
*No of hours shown are INDICATIVE based on an Initial assessment by SPMU, actual hours required for content development may vary depending on Course design, annual TNA and needs of SPMU, Payments to the selected Consultant shall be based on the UNIT RATES (Column B) quoted by the consultant, with the number of hours to be finalised as per the SPMU approved course design.
\n\nPlease Note:
\n\n1) Spaces filled in GREEN (Item D & E ) should be filled as a percentage management fee against the Lumpsum indicative logistics cost estimated of the Client. The percentage management fee would be payable to the Consultant as the percentage of actual bills paid to third party service providers, which are pre-approved by the Client against specific Proposals received from the Consultant ahead of the scheduled training session.
\n\n2) The amount quoted for item A (Inception report and Course Design) and item B (Content Development) should be limited to 5% and 20% respectively of the amount in I (Total of A+B+C)
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Section 5. Eligible Countries
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In reference to ITC 6.3.2, for the information of Consultants, at the present time firms, goods and services from the following countries are excluded from this selection:
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Under the ITC 6.3.2 (a): None
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Under the ITC 6.3.2 (b): None
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\n\n
\n\n
Section 6. Fraud and Corruption
\n\n(This Section 6, Fraud and Corruption shall not be modified)
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\n\n
\n\n
\n\n
Section 7. Terms of Reference
\n\nfor
\n\nExternal Training Consultant
\n\nfor
\n\nCapacity Building in Kerala Solid Waste Management Project (KSWMP)
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\n\n
The Project Development Objective (PDO) for the Kerala Solid Waste Management Project (KSWMP) is to strengthen the institutional and service delivery systems for municipal solid waste management (SWM) in Kerala. The project adopts an integrated service delivery value chain approach to address the key institutional, financial, service delivery and infrastructure constraints in the SWM system in Kerala. The proposed KSWMP project will support the 93 ULBs and the project design comprises three components:
\n\n\n\n
Component 1: Institutional development, capacity building and project management
\n\nThe component will provide technical assistance and capacity building at state and local levels for (a) undertaking SWM institutional, financial and policy reforms; (b) planning, designing and implementing investment sub-projects for climate smart and disaster resilient SWM infrastructure and service-provision improvements; (c) organizational development of participating ULBs for inclusive and sustainable SWM service delivery; and (d) awareness generation, gender inclusion and stakeholder engagement. This component will also provide project management, coordination and monitoring support at state, district and local levels. Lastly, this component will provide technical support to LSGD, SM and participating ULBs for (i) developing guidelines and systems for COVID-19 related waste management, sanitization and public hygiene practices to be rolled out across all urban areas, and (ii) carrying out social awareness, sensitization and training programs for key stakeholders and citizens. Key activities include:
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\n\n
\n\n
Component 2: Support to ULBs for SWM
\n\nThe component will provide grants to the participating ULBs for improving their local level SWM systems and capacities, mainly on (a) primary collection and transportation systems for solid waste, including the provision for performance-based contracts with Kudumbashree and HKS women groups as SWM service providers, (b) source segregation and treatment for BDW at decentralized level, (c) rehabilitation of existing MCFs/RRFs and development of new integrated MRFs, (d) development of BDW management facilities, (f) closure/remediation of existing dumpsites and development of disposal cells as interim disposal facilities, (g) public space cleaning, sanitization, waste removal activities as well as cleaning and sanitization of government offices, hospitals, community level waste recycling and processing facilities (in the context of COVID-19), (h) protective gear, equipment, masks, chemicals, disinfectants etc. for sanitation and waste management workers, (i) operations and maintenance payments for performance-based contracts and tipping fees for regional disposal, and (j) implementation of environment and social risk mitigation actions.
\n\n\n\n
Component 3: Development of Regional SWM Facilities
\n\nThis component will finance, inter alia: (a) regional processing and recycling facilities; (b) regional construction and demolition (C&D) waste management facilities; (c) transfer stations and regional sanitary landfills for municipal solid waste disposal; and (d) closure/remediation of existing waste dumpsites and development of incremental disposal cells as interim safe disposal facility. These downstream activities aim at completing the value chain. They will be implemented and managed by SM in compliance with the National SWM Rules 2016 and the guidelines issued by CPCB. In addition, this component will finance the biomedical waste management facilities to expand the state’s capacity to deal with increased volumes of biomedical waste in the context of COVID-19 pandemic.
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In order to provide impetus to achieve the goal of the key activities of Component 1, SPMU will hire (i) KILA – a premier agency imparting training to local government in Kerala to conduct training needs assessment and to identify skills and knowledge gaps which are to be filled through training, and (ii) an external training Consultant to develop contents of the training courses and deliver training as per approved training plan for capacity building. This ToR is for the External Training Consultant (ETC) for Capacity Building.
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The objective of this assignment is to appoint a specialized agency / institution (External Training Consultant) to develop and deliver capacity building program to the implementing partners to achieve sustainable management of solid waste. The Consultant shall be responsible for Content Development and Training Delivery as per the approved Training Plan, which has been developed from the overall Technical Assistance and Capacity Building requirements stipulated in the Project Implementation Manual (PIM) of KSWMP.
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\n\n
The Consultant shall be responsible for content, material development and delivery of training in the areas mentioned below and other appropriate areas.
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\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Capacity building being a key component of the project, the Consultant firm/Institutions shall have the resources and capability for designing and developing quality training contents and effective delivery of both digital platform-based and classroom trainings.
\n\nThe firm shall fulfill the following minimum requirements.
\n\n\n\n
\n\n
The consulting firm/Institution shall deploy the following experts for the assignment.
\n\n| \n\t\t\t Sl. No \n\t\t\t | \n\t\t\t\n\t\t\t Expert \n\t\t\t | \n\t\t\t\n\t\t\t No of experts Deployed \n\t\t\t | \n\t\t\t\n\t\t\t Qualification and Experience \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Tasks \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Training coordinator \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t Plan, coordinate and supervise the content development related to all assigned topics / curriculum. \n\n\t\t\tPlan and coordinate delivery of all trainings as per the annual training calendars approved by SPMU. Ensure completion of all other related post delivery assignments mentioned in the scope of the assignment. \n\n\t\t\tAct as interface between KILA/PMU/PMC and the Consultant team for all purposes related to the assignment. \n\n\t\t\tThe Consultant shall assist the client in arranging all logistic support for trainings as described in scope of assignment \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Assistant training coordinator. \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t Assist Training Coordinator in the following tasks: \n\n\t\t\tPlan, coordinate and supervise the content development related to all assigned topics / curriculum. \n\n\t\t\tPlan and coordinate delivery of all trainings as per the annual training calendars approved by SPMU. Ensure completion of all other related postdelivery assignments mentioned in the scope of the assignment. \n\n\t\t\tAct as interface between KILA/PMU/PMC and the Consultant team for all purposes related to the assignment. \n\n\t\t\tThe Consultant shall assist the client in arranging all logistic support for trainings as described in scope of assignment \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Project Management Expert \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t \n\n\t\t\t Develop contents, coordinate delivery of trainings and related assignments on project management and implementation aspects as per course design/ annual training calendars approved by SPMU \n\n\t\t\tContribute to the content development processes. \n\n\t\t\tImpart trainings as per training plan approved by SPMU. \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Procurement Expert \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t Develop contents, coordinate delivery of trainings and related assignments on Procurement aspects as per course design/ annual training calendars approved by SPMU \n\n\t\t\tContribute to the content development processes. \n\n\t\t\tImpart trainings as per training plan approved by SPMU. \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Environmental safeguard expert \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t Develop contents, coordinate delivery of trainings and related assignments on environmental safeguards aspects as per course design/ annual training calendars approved by SPMU \n\n\t\t\t\n\n\t\t\t Contribute to the content development processes. \n\n\t\t\t\n\n\t\t\t Impart trainings as per training plan approved by SPMU. \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Social safeguard Expert \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t Develop contents, coordinate delivery of trainings and related assignments on social safeguards aspects as per course design/ annual training calendars approved by SPMU. \n\n\t\t\t\n\n\t\t\t Contribute to the content development processes. \n\n\t\t\t\n\n\t\t\t Impart trainings as per training plan approved by SPMU. \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Solid waste Management expert \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Develop contents, Coordinate delivery of trainings and related assignments on solid waste management aspects as per course design/ annual training calendars approved by SPMU. \n\n\t\t\t\n\n\t\t\t Contribute to the content development processes. \n\n\t\t\t\n\n\t\t\t Impart trainings as per training plan approved by SPMU. \n\t\t\t | \n\t\t
\n\n
The Consultant shall deploy adequate other support staff, as and when required, in order to achieve the objectives and scope of this assignment. This should include a Content Developer to design the training material and an IT Expert to develop online courses
\n\n\n\n
\n\n
\n\n
| \n\t\t\t Sl. No \n\t\t\t | \n\t\t\t\n\t\t\t Topic \n\t\t\t | \n\t\t\t\n\t\t\t Timeline \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables \n\t\t\t | \n\t\t\t\n\t\t\t Payments \n\t\t\t | \n\t\t||||||
| \n\t\t\t A \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report & Course Design \n\t\t\t | \n\t\t\t\n\t\t\t T+ 1 Month \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report & Module wise course design \n\t\t\t | \n\t\t\t\n\t\t\t As quoted in FORM FIN 5 \n\t\t\t | \n\t\t||||||
| \n\t\t\t B \n\t\t\t | \n\t\t\t\n\t\t\t Content Development \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Development of content for trainings based on approved curriculum & course design relating to \n\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t Progressively within T+6 Months \n\n\t\t\tEach module to be delivered at least two weeks prior to scheduled training as per approved training plan \n\t\t\t | \n\t\t\t\n\t\t\t Training courses/ modules, materials, for both digital platform-based training and classroom-based trainings. Training materials may include booklets/handouts, presentations, audio visual clips & experience sharing & other relevant documents \n\n\t\t\tCourse-wise booklets in hard copy 3 Nos/course \n\n\t\t\tSoft copy in pen drive 3 Nos. \n\t\t\t | \n\t\t\t\n\t\t\t Monthly payments against receipt and approval of deliverables \n\t\t\t | \n\t\t||||||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 50 training videos each of minimum duration 30 minutes on different subjects in the curriculum identified by the SPMU shall be prepared and delivered (as presented by the respective expert). The content shall include lectures supported by proper graphical explanatories and learning materials. The video shall be in HD format maintaining quality production standards. \n\t\t\t | \n\t\t\t\n\t\t\t T+6 Months \n\t\t\t | \n\t\t\t\n\t\t\t The video in HD format maintaining quality production standards. \n\t\t\t | \n\t\t\t\n\t\t\t Against Delivery \n\t\t\t | \n\t\t||||||
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Development of Materials including answer keys for evaluating and assessing the effectiveness of trainings \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t To be delivered along with the training content at least two weeks prior to scheduled training as per approved training plan \n\t\t\t | \n\t\t\t\n\t\t\t Tools of evaluation such as assignments, exercises, role play tools, questioning techniques discussions along with answer keys etc. \n\t\t\t | \n\t\t\t\n\t\t\t Against delivery \n\t\t\t | \n\t\t||||||
| \n\t\t\t C \n\t\t\t | \n\t\t\t\n\t\t\t Delivery of Training as per the Schedule attached in Annexure-1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Delivery of trainings both digital platform based and classroom trainings, including the course materials & certificates to the participants. \n\t\t\t | \n\t\t\t\n\t\t\t As per training calendar and specified time limits \n\t\t\t | \n\t\t\t\n\t\t\t Completion Reports of trainings conducted \n\t\t\t | \n\t\t\t\n\t\t\t Monthly payments upon certification of successful completion \n\t\t\t | \n\t\t||||||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Organising Exposure Visits \n\t\t\t | \n\t\t\t\n\t\t\t Against timetable prepared by the consultant and approval by client \n\t\t\t | \n\t\t\t\n\t\t\t Reports on Satisfactory completion of planning, scheduling and execution of visits \n\t\t\t | \n\t\t\t\n\t\t\t Monthly Payments on pro rata basis upon completion of visits \n\t\t\t | \n\t\t||||||
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Uploading of training completion Status on Digital Platform of all trainings in MIS system of KSWMP. \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 days after each training \n\t\t\t | \n\t\t\t\n\t\t\t Quarterly, Half yearly and Annual Training progress reports uploaded on DLP. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Updating of feedback into the MIS system of KSWMP for all trainings and exposure visits. \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 days after each training \n\t\t\t | \n\t\t\t\n\t\t\t Feedback reports \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Assessment and evaluation relating to all trainings and uploading of related reports MIS system of KSWMP. \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 days of each training completed \n\t\t\t | \n\t\t\t\n\t\t\t Assessment report /Gap Analysis Report \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||
| \n\t\t\t D \n\t\t\t | \n\t\t\t\n\t\t\t Report on monthly progress \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 days of every month \n\t\t\t | \n\t\t\t\n\t\t\t Monthly Progress Report (MPR) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||
| \n\t\t\t E \n\t\t\t | \n\t\t\t\n\t\t\t Report on progress in every quarter \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 days after each quarter \n\t\t\t | \n\t\t\t\n\t\t\t Quarterly Progress Report (QPR) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||
| \n\t\t\t F \n\t\t\t | \n\t\t\t\n\t\t\t Completion Report \n\t\t\t | \n\t\t\t\n\t\t\t One month prior to the contract completion date. \n\t\t\t | \n\t\t\t\n\t\t\t Completion report \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
T- Date of Signing of Contract Agreement
\n\nNote – In addition to the deliverables listed above, the Consultant shall be eligible for receiving a Percentage Management Fee against the actual payouts of charges by the KSWMP SPMU to third party vendors / service providers. The percentage will be discovered through FORM FIN-5
\n\n\n\n
\n\n
\n\n
The contract will be initially for a period of two years and extendable up to 4 years based on the assessment of performance and with approval of project director, KSWMP.
\n\n\n\n
On request, the Client would facilitate to make available project documents/authorisation necessary for the effective completion of duties to the Consultant.
\n\nExpenses towards logistics for venue, food and refreshments, audio visual aids, accommodation and transportation for trainees will be met by SPMU directly.
\n\n\n\n
Annexure 1
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Training Lists
\n\n\n\n
| \n\t\t\t PROJECT MANAGEMENT TRAININGS \n\t\t\t | \n\t\t||||||||||
| \n\t\t\t Sl.No. \n\t\t\t | \n\t\t\t\n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Contents \n\t\t\t | \n\t\t\t\n\t\t\t Hours \n\t\t\t | \n\t\t\t\n\t\t\t Participants \n\t\t\t | \n\t\t\t\n\t\t\t Periodicity \n\t\t\t | \n\t\t\t\n\t\t\t Mode of training \n\t\t\t | \n\t\t\t\n\t\t\t No of participants \n\t\t\t | \n\t\t\t\n\t\t\t No of batches planned \n\t\t\t | \n\t\t\t\n\t\t\t Refresher batch \n\t\t\t | \n\t\t\t\n\t\t\t Total training hours \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t About SWM in Kerala; | \n\t\t\t\n\t\t\t •Present status of solid waste management service delivery in Kerala | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU/DPMU and PIU | \n\t\t\t\n\t\t\t Year 0-1 \n\t\t\t | \n\t\t\t\n\t\t\t Blended \n\t\t\t | \n\t\t\t\n\t\t\t 227 \n\t\t\t | \n\t\t\t\n\t\t\t 5.00 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 25.00 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Project Management and Project Implementation Set up \n\t\t\t | \n\t\t\t\n\t\t\t •Project life cycle | \n\t\t\t\n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t SM, SPMU, DPMU and | \n\t\t\t\n\t\t\t Year 0-1 \n\t\t\t | \n\t\t\t\n\t\t\t Blended \n\t\t\t | \n\t\t\t\n\t\t\t 222 \n\t\t\t | \n\t\t\t\n\t\t\t 4.00 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 44.00 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Project Implementation and Monitoring \n\t\t\t | \n\t\t\t\n\t\t\t • Managing execution | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t SM, SPMU, DPMU and | \n\t\t\t\n\t\t\t Year 2-6 \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 222 \n\t\t\t | \n\t\t\t\n\t\t\t 4.00 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 14.00 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Project Closing and O&M Aspects \n\t\t\t | \n\t\t\t\n\t\t\t • Project documentation and its importance. | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t SM, SPMU, DPMU and | \n\t\t\t\n\t\t\t Year 5 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 222 \n\t\t\t | \n\t\t\t\n\t\t\t 4.00 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 12.00 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t 21.00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 95 \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t PROCUREMENT RELATED TRAININGS \n\t\t\t | \n\t\t||||||||||
| \n\t\t\t Sl.No. \n\t\t\t | \n\t\t\t\n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Contents \n\t\t\t | \n\t\t\t\n\t\t\t Hours \n\t\t\t | \n\t\t\t\n\t\t\t Participants \n\t\t\t | \n\t\t\t\n\t\t\t Periodicity \n\t\t\t | \n\t\t\t\n\t\t\t Mode of training \n\t\t\t | \n\t\t\t\n\t\t\t No of participants \n\t\t\t | \n\t\t\t\n\t\t\t No of batches planned \n\t\t\t | \n\t\t\t\n\t\t\t Refresher batch \n\t\t\t | \n\t\t\t\n\t\t\t Total training hours \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 1.Introduction - Objectives | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t SM,SPMU,DPMU and KILA \n\t\t\t | \n\t\t\t\n\t\t\t Year 1-6 Cont. \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 216 \n\t\t\t | \n\t\t\t\n\t\t\t 4.00 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 14 \n\t\t\t | \n\t\t
| \n\t\t\t Procurement Cycle \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t SM,SPMU,DPMU and KILA \n\t\t\t | \n\t\t\t\n\t\t\t Year 1-6 Cont. \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 216 \n\t\t\t | \n\t\t\t\n\t\t\t 2.00 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t||
| \n\t\t\t Procurement References in Legal Agreements for KSWMP | \n\t\t||||||||||
| \n\t\t\t Procurement under World Bank projects | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t SM,SPMU,DPMU and KILA \n\t\t\t | \n\t\t\t\n\t\t\t Year 1-6 Cont. \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 216 \n\t\t\t | \n\t\t\t\n\t\t\t 4.00 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Tendering and Bid process Management \n\t\t\t | \n\t\t\t\n\t\t\t Step-by-Step guidance on preparation of bid documents and tendering process with reference to the WB Procurement Guidelines 2020 - | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t SM,SPMU,DPMU and KILA \n\t\t\t | \n\t\t\t\n\t\t\t Year 1-6 Cont. \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 216 \n\t\t\t | \n\t\t\t\n\t\t\t 4.00 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Application of World Bank guidelines to ULBs & Tendering procedures specific to Component 2 with SBDs explained. \n\t\t\t | \n\t\t\t\n\t\t\t WB Procurement guidelines | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t SM,SPMU,DPMU and KILA \n\t\t\t | \n\t\t\t\n\t\t\t Year 1-6 Cont. \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 216 \n\t\t\t | \n\t\t\t\n\t\t\t 4.00 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 49 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t 13.00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t 87 \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t ENVIRONMENTAL SAFEGUARDS TRAININGS according to ESMF \n\t\t\t | \n\t\t|||||||||||
| \n\t\t\t Sl.No. \n\t\t\t | \n\t\t\t\n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Contents \n\t\t\t | \n\t\t\t\n\t\t\t Hours \n\t\t\t | \n\t\t\t\n\t\t\t Participants \n\t\t\t | \n\t\t\t\n\t\t\t Periodicity \n\t\t\t | \n\t\t\t\n\t\t\t Mode of training \n\t\t\t | \n\t\t\t\n\t\t\t No of participants \n\t\t\t | \n\t\t\t\n\t\t\t No of batches planned \n\t\t\t | \n\t\t\t\n\t\t\t Refresher batch \n\t\t\t | \n\t\t\t\n\t\t\t Total training hours \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t KSWMP Safeguards On-boarding | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU Safeguards (E&S) | \n\t\t\t\n\t\t\t Year 1,2,3 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 217 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 30 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1. Environment(Protection) Act, 1986, 5. Biomedical Waste Management Rules,2016 \n\n\t\t\t6. C&D Waste Management Rules,2016 | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Year 1,2,3 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 217 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t ESMF incorporation in Project Cycle -during Identification, Preparation, Appraisal, Implementation ( Monitoring and Audit) \n\t\t\t | \n\t\t\t\n\t\t\t 1. Methodology Adopted for EMF Preparation | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU,DPMU,PMC, | \n\t\t\t\n\t\t\t Year 1,2,3 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 217 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Overview of Locations and Project Activities; Impacts \n\t\t\t | \n\t\t\t\n\t\t\t Overall Project Locations - | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU,DPMU,PMC, | \n\t\t\t\n\t\t\t Year 1,2,3 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 217 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 30 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Sub Project Level | \n\t\t\t\n\t\t\t Environmental Impact Assessment: | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU, DPMU, PMC, | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 217 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 48 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Experience Sharing on EMP Implementation \n\t\t\t | \n\t\t\t\n\t\t\t Experiences on implementation of EMF in implemented projects- | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU, DPMUs, and | \n\t\t\t\n\t\t\t Y2,.4,5 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 222 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 30 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Environmental Enhancement and Occupational Health and safety \n\t\t\t | \n\t\t\t\n\t\t\t Environmental Enhancement and Occupational Health and safety- | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU, DPMUs, and | \n\t\t\t\n\t\t\t Y2,.4,5 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 222 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Review of Audit Results \n\t\t\t | \n\t\t\t\n\t\t\t Results of the annual audit on EMF- | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU, DPMUs, and | \n\t\t\t\n\t\t\t Y2,.4,5 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 222 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Stakeholder Participation and Community Engagement - Not under the preview of Environment \n\t\t\t | \n\t\t\t\n\t\t\t Stakeholder Analysis- | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU, DPMUs, and | \n\t\t\t\n\t\t\t Y2,.4,5 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 222 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t PPP Models Not under the preview of Environment \n\t\t\t | \n\t\t\t\n\t\t\t Review of working status and site visit - PPP model plants of | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU, DPMUs, and | \n\t\t\t\n\t\t\t Y2,.4,5 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 222 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t 42.00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 40.00 \n\t\t\t | \n\t\t\t\n\t\t\t 20.00 \n\t\t\t | \n\t\t\t\n\t\t\t 252.00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
| \n\t\t\t SOCIAL SAFEGUARD RELATED TRAININGS \n\t\t\t | \n\t\t||||||||||
| \n\t\t\t Sl.No. \n\t\t\t | \n\t\t\t\n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Contents \n\t\t\t | \n\t\t\t\n\t\t\t Hours \n\t\t\t | \n\t\t\t\n\t\t\t Participants \n\t\t\t | \n\t\t\t\n\t\t\t Periodicity \n\t\t\t | \n\t\t\t\n\t\t\t Mode of training \n\t\t\t | \n\t\t\t\n\t\t\t No of participants \n\t\t\t | \n\t\t\t\n\t\t\t No of batches planned \n\t\t\t | \n\t\t\t\n\t\t\t Refresher batch \n\t\t\t | \n\t\t\t\n\t\t\t Total training hours \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Role in Social Management Safeguards \n\t\t\t | \n\t\t\t\n\t\t\t Compliance TDF-SM, RPF Result Indicators - | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Project Steering Committee (Committee members), Suchitwa Mission and State Project Management Unit (Senior Staff) | \n\t\t\t\n\t\t\t Year 1 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 26 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Role clarity Safeguards compliance \n\t\t\t | \n\t\t\t\n\t\t\t TDF-SMF and RPF Result indicators - | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t State Level Environmental and Social | \n\t\t\t\n\t\t\t Year 1 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 120 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Social Assessment and Screening \n\t\t\t | \n\t\t\t\n\t\t\t Understanding Social Assessment and Screening, SIA, DPR (TDP, RFP)- | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t District Level Environmental and Social Development Unit (Social and Communication Expert), Support Organization (Coordinator) ULB level Project Implementation Unit (identified Social Focal Pont), TSC staff (Social and Communication experts), Support Organization (Deputed staff) \n\t\t\t | \n\t\t\t\n\t\t\t Year 1 \n\t\t\t | \n\t\t\t\n\t\t\t offline \n\t\t\t | \n\t\t\t\n\t\t\t 120 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Social database and inclusive planning \n\t\t\t | \n\t\t\t\n\t\t\t Importance of Social Baseline database and Social Indicators Use of data for developing inclusive plans-What is a database, parameters to be included in any data base, | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t State Level Environmental and Social Development Unit (Social Development Specialist, Gender Specialist, Communication Specialist, MIS team) District Level Environmental and Social Development Unit (Social and Communication Expert) \n\t\t\t | \n\t\t\t\n\t\t\t Year 1 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 115 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Participatory approaches, social management \n\t\t\t | \n\t\t\t\n\t\t\t Participatory Approaches and Social management Principles- | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t State Level Environmental and Social | \n\t\t\t\n\t\t\t Year 1 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 22 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Participatory and inclusive planning \n\t\t\t | \n\t\t\t\n\t\t\t Social Mobilization, Facilitating Participatory Planning, | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t ULB level Project Implementation Unit (identified Social Focal Point), TSC staff (Social and Communication experts), Support Organization (Deputed staff) Select Ward Members \n\t\t\t | \n\t\t\t\n\t\t\t Year 1 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 125 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Toolkit development (Participatory planning, social Inclusion, Gender, Social Audit etc.) \n\t\t\t | \n\t\t\t\n\t\t\t Toolkit development (Participatory planning, social Inclusion, Gender, Social Audit etc.)-Different strategies in participatory planning | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t State Level Environmental and Social Development Unit (Social Development Specialist, Gender Specialist, Communication Specialist, Capacity Development Manager) \n\t\t\t | \n\t\t\t\n\t\t\t Year 1 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 22 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Citizen feedback social audit \n\t\t\t | \n\t\t\t\n\t\t\t Facilitating Citizen Feedback, Social Audit- | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t District Level Environmental and Social | \n\t\t\t\n\t\t\t Year 2 \n\t\t\t | \n\t\t\t\n\t\t\t offline \n\t\t\t | \n\t\t\t\n\t\t\t 22 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Outcome monitoring \n\t\t\t | \n\t\t\t\n\t\t\t Understanding Outcome Monitoring and Reporting (Review of Social Management database, Activity Reports) Documentation- | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t District Level Environmental and Social Development Unit (Social and Communication Expert), Support Organization (Coordinator) State Level Environmental and Social Development Unit (Social Development Specialist, Gender Specialist, Communication Specialist, Capacity Development Manager) District Level Environmental and Social Development Unit (Social and Communication Expert), Support Organization (Coordinator) ULB level Project Implementation Unit (identified Social Focal Point), TSC staff (Social and Communication experts), Support | \n\t\t\t\n\t\t\t Year 2 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 115 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 32 \n\t\t\t | \n\t\t
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Leadership development and conflict resolution \n\t\t\t | \n\t\t\t\n\t\t\t Leadership development, decision making, conflict | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t ULB level Project Implementation Unit (identified Social Focal Point), TSC staff (Social and Communication experts), Support Organization (Deputed staff),Select Ward Members, Select SWM workers \n\t\t\t | \n\t\t\t\n\t\t\t Y1 and 2 \n\t\t\t | \n\t\t\t\n\t\t\t Two day | \n\t\t\t\n\t\t\t 115 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Gender Mainstreaming \n\t\t\t | \n\t\t\t\n\t\t\t Gender Mainstreaming and Orientation on GBV (Project Gender Action Plan and GBV Action Plan)- | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t State Level Environmental and Social Development Unit (Social Development Specialist, Gender Specialist, Communication Specialist, Capacity Development Manager) District Level Environmental and Social | \n\t\t\t\n\t\t\t Y1 and 2 \n\t\t\t | \n\t\t\t\n\t\t\t offline \n\t\t\t | \n\t\t\t\n\t\t\t 115 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t
| \n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t Labour Compliance \n\t\t\t | \n\t\t\t\n\t\t\t Social objectives of the Program, Labour Compliances- | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t All Contracted Agencies and staff (State level | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 115 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Entrepreneurship Development \n\t\t\t | \n\t\t\t\n\t\t\t Entrepreneurship Development and other skill building- | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t SWM Workers \n\t\t\t | \n\t\t\t\n\t\t\t TBD \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 115 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t
| \n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t GRM Review \n\t\t\t | \n\t\t\t\n\t\t\t Completing the Feedback loop (Review Grievances Redressal Mechanisms- including GBV and Labour)- | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t State Level Environmental and Social | \n\t\t\t\n\t\t\t Year 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t 100 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 192 \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t SWM SECTOR SPECIFIC TRAININGS \n\t\t\t | \n\t\t||||||||||
| \n\t\t\t Sl.No. \n\t\t\t | \n\t\t\t\n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Contents \n\t\t\t | \n\t\t\t\n\t\t\t Hours \n\t\t\t | \n\t\t\t\n\t\t\t Participants \n\t\t\t | \n\t\t\t\n\t\t\t Periodicity \n\t\t\t | \n\t\t\t\n\t\t\t Mode of training \n\t\t\t | \n\t\t\t\n\t\t\t No of participants \n\t\t\t | \n\t\t\t\n\t\t\t No of batches planned \n\t\t\t | \n\t\t\t\n\t\t\t Refresher batch \n\t\t\t | \n\t\t\t\n\t\t\t Total training hours \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t SWM Legislation/Rules and Regulations \n\t\t\t | \n\t\t\t\n\t\t\t •National & State Rules | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-1 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t SWM Planning** \n\t\t\t | \n\t\t\t\n\t\t\t Preparation of integrated SWM plan in ULB Level- | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 36 \n\t\t\t | \n\t\t
| \n\t\t\t Goals & Objectives | \n\t\t||||||||||
| \n\t\t\t Planning horizon | \n\t\t||||||||||
| \n\t\t\t Function elements and value chain approach in SWM Planning- | \n\t\t||||||||||
| \n\t\t\t 5 Year annual plans and priorities | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-1 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t||
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Project Planning \n\t\t\t | \n\t\t\t\n\t\t\t Climate Resilience and Disaster Management in SWM - | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Kerala State Disaster Management Authority(KSDMA), SM, DOECC, SPMU,DPMU & ULB \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 307 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 27 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Monitoring and Evaluation \n\t\t\t | \n\t\t\t\n\t\t\t • User Charge Regulations | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 27 \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Subject Know How- Solid Waste Management· \n\t\t\t | \n\t\t\t\n\t\t\t Solid waste - Types and Composition- | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Blended learning \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t
| \n\t\t\t Waste Reduction and Reuse- | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t||
| \n\t\t\t Techniques for safe collection, handling and storage- | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t||
| \n\t\t\t Street sweeping & drain cleaning- | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t SM, SPMU and ULB staff \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 301 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t||
| \n\t\t\t Technologies for SWM : Product recovery and recycling- | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 27 \n\t\t\t | \n\t\t||
| \n\t\t\t Technologies for treatment ,processing - Bio conversion, thermal conversion- | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 36 \n\t\t\t | \n\t\t||
| \n\t\t\t Landfill Management- | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t||
| \n\t\t\t Bioremediation and Bio mining practices- | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t||
| \n\t\t\t Operation & Maintenance of SWM systems- | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t||
| \n\t\t\t Domestic Hazardous waste management- | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t||
| \n\t\t\t Bio medical waste management - | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t||
| \n\t\t\t Sustainable waste management practices- | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t||
| \n\t\t\t Latest Technologies in SWM- | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 36 \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t 46.00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 102 \n\t\t\t | \n\t\t\t\n\t\t\t 54 \n\t\t\t | \n\t\t\t\n\t\t\t 390 \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t ULB LEVEL TRAININGS \n\t\t\t | \n\t\t||||||||||
| \n\t\t\t Sl.No. \n\t\t\t | \n\t\t\t\n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Content \n\t\t\t | \n\t\t\t\n\t\t\t Hours \n\t\t\t | \n\t\t\t\n\t\t\t Participants \n\t\t\t | \n\t\t\t\n\t\t\t Periodicity \n\t\t\t | \n\t\t\t\n\t\t\t Mode of training \n\t\t\t | \n\t\t\t\n\t\t\t No of participants \n\t\t\t | \n\t\t\t\n\t\t\t No of batches planned \n\t\t\t | \n\t\t\t\n\t\t\t Refresher batch \n\t\t\t | \n\t\t\t\n\t\t\t Total training hours \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Project Planning \n\t\t\t | \n\t\t\t\n\t\t\t • Project planning and scheduling | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t ULB PIU \n\t\t\t | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 100 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Project Implementation \n\t\t\t | \n\t\t\t\n\t\t\t • Field Level Implementation | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t ULB PIU, Municipal | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 186 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 28 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Work Management \n\t\t\t | \n\t\t\t\n\t\t\t • Management of field staff | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t PIU technical support staff \n\t\t\t | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 186 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 56 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t TOT for Trainings for collection staff \n\t\t\t | \n\t\t\t\n\t\t\t • Types of waste specifically NBDW such as plastic | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t Engineers who will handle training for ULB level collection staff \n\t\t\t | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Classroom | \n\t\t\t\n\t\t\t 100 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 48 \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Trainings for staff at processing plant/RRFs/MCFs etc. \n\t\t\t | \n\t\t\t\n\t\t\t • Quantification of waste received | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Staff at SWM | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Classroom | \n\t\t\t\n\t\t\t 2790 \n\t\t\t | \n\t\t\t\n\t\t\t 56 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t 592 \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t TOT for ULB staff \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 30 \n\t\t\t | \n\t\t\t\n\t\t\t ULB Staff \n\t\t\t | \n\t\t\t\n\t\t\t Year-2 \n\t\t\t | \n\t\t\t\n\t\t\t Classroom | \n\t\t\t\n\t\t\t 60 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 60 \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Trainings for transportation staff \n\t\t\t | \n\t\t\t\n\t\t\t • Safe transportation | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Transportation staff \n\t\t\t | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Classroom | \n\t\t\t\n\t\t\t 2790 \n\t\t\t | \n\t\t\t\n\t\t\t 56 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t 592 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t 78.00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 68 \n\t\t\t | \n\t\t\t\n\t\t\t 28 \n\t\t\t | \n\t\t\t\n\t\t\t 1,396 \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
Annexure 2
\n\nTerms of Reference of Lead Agency
\n\n(For Reference Purpose Only)
\n\nfor
\n\nConducting Training Needs Assessment (TNA) and Delivery of Training Programmes
\n\nfor
\n\nKerala Solid Waste Management Project (KSWMP)
\n\nThe Project Development Objective (PDO) for the Kerala Solid Waste Management Project (KSWMP) is to strengthen the institutional and service delivery systems for Municipal Solid Waste Management (SWM) in Kerala. The project adopts an integrated service delivery value chain approach to address the key institutional, financial, service delivery and infrastructure constraints in the SWM System in Kerala. The proposed projects of KSWMP will support the 93 ULBs and the project design comprises three components
\n\n\n\n
Component 1: Institutional development, capacity building and project management
\n\nThe component will provide technical assistance and capacity building at state and local levels for (a) undertaking SWM institutional, financial and policy reforms; (b) planning, designing and implementing investment sub-projects for climate smart and disaster resilient SWM infrastructure and service-provision improvements; (c) organizational development of participating ULBs for inclusive and sustainable SWM service delivery; and (d) awareness generation, gender inclusion and stakeholder engagement. This component will also provide project management, coordination and monitoring support at state, district and local levels. Lastly, this component will provide technical support to LSGD, SPMU and participating ULBs for (i) developing guidelines and systems for COVID-19 related waste management, sanitization and public hygiene practices to be rolled out across all urban areas, and (ii) carrying out social awareness, sensitization and training programs for key stakeholders and citizens. Key activities include:
\n\n\n\n
Component 2: Support to ULBs for SWM
\n\nThe component will provide grants to the participating ULBs for improving their local level SWM systems and capacities, mainly on (a) primary collection and transportation systems for solid waste, including the provision for performance-based contracts with Kudumbashree and HKS women groups as SWM service providers, (b) source segregation and treatment for BDW at decentralized level, (c) rehabilitation of existing MCFs/RRFs and development of new integrated MRFs, (d) development of BDW management facilities, (f) closure/remediation of existing dumpsites and development of disposal cells as interim disposal facilities, (g) public space cleaning, sanitization, waste removal activities as well as cleaning and sanitization of government offices, hospitals, community level waste recycling and processing facilities (in the context of COVID-19), (h) protective gear, equipment, masks, chemicals, disinfectants etc. for sanitation and waste management workers, (i) operations and maintenance payments for performance-based contracts and tipping fees for regional disposal, and (j) implementation of environment and social risk mitigation actions.
\n\nComponent 3: Development of regional SWM facilities
\n\nThis component will finance, inter alia: (a) regional processing and recycling facilities; (b) regional construction and demolition (C&D) waste management facilities; (c) transfer stations and regional sanitary landfills for municipal solid waste disposal; and (d) closure/remediation of existing waste dumpsites and development of incremental disposal cells as interim safe disposal facility. These downstream activities aim at completing the value chain. They will be implemented and managed by SM in compliance with the National SWM Rules 2016 and the guidelines issued by CPCB. In addition, this component will finance the biomedical waste management facilities to expand the state’s capacity to deal with increased volumes of biomedical waste in the context of COVID-19 pandemic.
\n\n\n\n
STRATEGY FOR CAPACITY DEVELOPMENT OF ULBs AND ALL STAKEHOLDERS
\n\nThe Project Appraisal Document (PAD) has identified the limited institutional capacity of the ULBs and other stakeholders to implement the project as a great challenge and has laid emphasis on the capacity building of various stakeholders. The Capacity Building and Training under the Project intends to strengthen and build technical and administrative capacity for Solid Waste Management for the ULBS in the State. Based on the broadly identified learning requirements to plug the capacity gaps in the existing institutions for SWM related service delivery in Kerala, the strategy for provision of capacity building, training and skill development will be as follows:
\n\nA competent Agency will be identified to undertake a comprehensive Training Needs Assessment (TNA) for Kerala Solid Waste Management Project (KSWMP) at the beginning of the Project and at the end of the 3rd year of the Project and to develop Training Plans and Calendars. The TNA will be complemented by evaluations at the end of each course / training, which will facilitate midcourse corrections as may be needed. Based on the capacity building needs detailed in the PAD and the Project Implementation Manual (PIM) a two pronged training approach would be required, namely
\n\nIt is envisioned that two Agencies will handle the two training segments as detailed below:
\n\nFor the purpose of distinguishing between the two Agencies, the first Agency that undertakes the TNA and rolls out the General Functional Trainings shall be given the nomenclature – Lead Agency and the Second Agency that develops content and rolls out Functional Area Trainings shall be given the nomenclature – External Training Consultant (ETC). There is no overlap in the roles and responsibilities of both the Agencies. Each Agency will be delivering training to distinct Segments / Target Groups of Trainees and the nature of training and training content are different
\n\n\n\n
In addition to undertaking the TNA, the identified Lead Agency shall assist KSWMP in the following areas
\n\nThe Training Content development and delivery also would be two pronged, covering the following distinct areas for two different target groups of Trainees:
\n\nBased on the TNA outcome, the identified Agency shall assess the requirements of each Target Groups of Trainees and shall prepare the Training Content, training design and training calendar for general functional training.
\n\nBased on the TNA outcome, the identified Agency shall assess the requirements of each target Groups of Trainees and shall prepare the Training Content, training design and training calendar for general functional training.
\n\nAll training modules to be designed and delivered using digital platforms to be developed and operationalised under the Project and this will include a combination of online learning, blended learning, personalised training / learning, and can include elements such as tutoring, instruction and assessments and certification based on standardised parameters. The entire course content/s will be digitised for libraries maintained to ensure a continuous learning for the stakeholders.
\n\nthe course contents divided into homogenous modules covering the KSWMP project implementation as well as generic capacity training will be standardised by the selected set of Content Development Consultants and Training Deliverers.
\n\nTo summarise, the strategy to achieve the goal of the capacity building activities of Component 1, SPMU will hire the services of (i) a premier Agency to conduct Training Needs Assessment (TNA) and to drive the General Functional Training for Elected Representatives and the grass root level stakeholders and (ii) an External Training Consultant to develop the content for the Sector Specific Training for all Stakeholders in SWM Sector and deliver training as per approved training plan for capacity building. The roles, the target groups and training segments of the two Set of Training Agencies are distinct and mutually exclusive, The first Agency would have the additional role of developing the TNA and supporting the SPMU and the ETC for the successful role out of the ETC’s distinct set of Trainings.
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This Terms of Reference (ToR) is prepared to capture the details of the activities to be performed by the first Training Agency of the two described in the Training Strategy described in this Section. Such an Agency should have a good understanding of the structure of the Local Self Government System in the State of Kerala and also should be able to identify and reach out each segment of the Stakeholders.
\n\nThe subsidiary objectives which are equally important to make the achievement of the main objective are:
\n\nThe selected Agency will conduct the overall Training Needs Assessment (TNA) for all stakeholders in the project and identify skills and knowledge gaps to be filled through training and carry out gap analysis to to identify the Training Modules for the two distinct Groups of Stakeholders and shall assist the SPMU to roll out the training for the two distinct segments through the Lead Agency and the External Training Consultants. The Agency covered in this ToR shall have the direct role of rolling out the training for the stakeholders in the Training List 1. 2 and 3 attached and The External Training Consultants will be responsible for Project Management and SWM sector.
\n\nThe scope of this assignment is for the Lead Agency to undertake Training Needs Assessment, carry out capacity building activities needed for all General Functional Trainings and assist SPMU in overall coordination relating to all trainings of KSWMP during the project period.
\n\nThe tasks of the Lead Agency for capacity building and training in this Project shall be:
\n\nThe objective of performing Training Needs Assessment (TNA) is to:
\n\nThe TNA will include collection and analysis of data relating to the skills and capacities of the existing staff vis-à-vis their desired job role in an organization, to identify the gaps and training requirements to enable the staff to perform better. TNA will lead to development of appropriate training programs and delivery channels.
\n\nWith regards to detailed to TNA in first and third year, the draft report shall be submitted to SPMU/SPMC for review, three months prior to the commencement of the subsequent training period and the final revised report of the same submitted two months prior to commencement of subsequent training period. With regard to annual training, feedback-based TNA shall be submitted two months prior to the commencement of the subsequent training period and the final revised report of the same submitted one month prior to commencement of subsequent training period.
\n\n| \n\t\t\t Sl. No \n\t\t\t | \n\t\t\t\n\t\t\t Key Professional Staff \n\t\t\t | \n\t\t\t\n\t\t\t Qualification and Experience \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Training coordinator \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Assistant training coordinator \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
\n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Financial Management Expert \n\t\t\t | \n\t\t\t\n\t\t\t • CA/ Master’s in Commerce/MBA-Finance/ CMA | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Procurement Expert \n\t\t\t | \n\t\t\t\n\t\t\t • Master’s degree in any Engg discipline/ MBA. | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Institutional Strengthening Expert \n\t\t\t | \n\t\t\t\n\t\t\t Master’s degree in Engineering/ MBA. | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Human Resource Expert \n\t\t\t | \n\t\t\t\n\t\t\t Graduate in any Engineering/ Postgraduate in social work /HR discipline// Development Studies/Local Development/MBA-HR \n\n\t\t\t• Minimum seven years’ experience in Human resources management \n\n\t\t\t• Experience in conducting training for LSGD Institutions \n\n\t\t\t• Experience in design and preparation of training content is desirable \n\n\t\t\t• Must have good communication skills in English & Malayalam \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Documentation & Data Expert \n\t\t\t | \n\t\t\t\n\t\t\t • B. Tech. in Information Technology/MCA/Masters in Statistics/Demography \n\n\t\t\t• Minimum five years’ experience in managing MIS system/tool in urban infrastructure projects \n\n\t\t\t• A minimum of three years of experience in conducting training in MIS/Documentation \n\n\t\t\t• Experience in conducting training for ULBs/LSGD projects. \n\n\t\t\t• Experience in design and preparation of training content \n\n\t\t\t• Must have good communication skills in English & Malayalam. \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Solid Waste Management Legislation \n\t\t\t | \n\t\t\t\n\t\t\t • Bachelor’s degree in Law, with minimum 7 years of experience in municipal service delivery functions, preparation of byelaws, in Solid Waste Management Legislation. Experience in design and preparation of training content is desirable \n\n\t\t\t• Must have good communication skills in English & Malayalam \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Collection & Transport Expert \n\t\t\t | \n\t\t\t\n\t\t\t • Bachelor’s degree in civil/ mechanical Engineering preferably with a master’s degree in urban/regional/transportation planning, urban management, construction management. \n\n\t\t\t• 7 years of experience in urban infrastructure projects with a focus on collection and transportation of Municipal Solid Waste, including in Trainings for collection staff \n\n\t\t\tExperience in design and preparation of training content is desirable \n\n\t\t\tMust have good communication skills in English & Malayalam. \n\t\t\t | \n\t\t
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The Lead Agency shall identify and engage competent resources / personnel to ensure high standards of effort in TNA, quality of content & delivery of all trainings under the scope of the assignment.
\n\n| \n\t\t\t Sl. No \n\t\t\t | \n\t\t\t\n\t\t\t Topic \n\t\t\t | \n\t\t\t\n\t\t\t Timeline \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Conduct detailed Training Needs Assessment (TNA): \n\n\t\t\tIdentify existing skills, gaps and training requirements to plug the gaps in capacities on integrated SWM service delivery among various stakeholders through a Training need assessment (TNA). \n\t\t\t | \n\t\t\t\n\t\t\t First year \n\n\t\t\t\n\n\t\t\t and at the end of third year of project \n\t\t\t | \n\t\t\t\n\t\t\t Draft TNA Report (four months prior to the commencement of the subsequent training period) \n\n\t\t\t& \n\n\t\t\tFinal TNA report (two months prior to commencement of subsequent training period) \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Conduct annual training needs assessment based on feedback of trainings conducted. \n\n\t\t\tIdentify existing skills, gaps and training requirements to plug the gaps in capacities on integrated SWM service delivery among various stakeholders through a Training need assessment (TNA). \n\t\t\t | \n\t\t\t\n\t\t\t Every year \n\t\t\t | \n\t\t\t\n\t\t\t Draft TNA Report (two months prior to the commencement of the subsequent training period) \n\n\t\t\t& \n\n\t\t\tFinal TNA report (one month prior to commencement of subsequent training period \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Assist SPMU to review & develop course curriculum, Course design and identify training modules/courses for CB trainings for the entire project. \n\t\t\t | \n\t\t\t\n\t\t\t One month from completion of TNA \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Course, curriculum, course design & modules related to CB for entire project period- for both online/ classroom trainings \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Assist SPMU to review contents developed by external consultants for all KSWMP trainings - both online and offline – (attached as list 3) for quality and conformance with curriculum. \n\t\t\t | \n\t\t\t\n\t\t\t Within two weeks on receipt of content. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Review report. \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Develop content and deliver trainings throughout the project period related to general functional aspects (Classroom and online) The list of trainings specified in training list 1 and 2 . The scope includes issue of course materials to the participants, collection of feedback, assessing the training effectiveness and issue of certificates to the participants. \n\t\t\t | \n\t\t\t\n\t\t\t As Per Training calendar \n\t\t\t | \n\t\t\t\n\t\t\t Course materials, \n\n\t\t\tTraining Reports related to general functional (Classroom and online) aspects/ ULB level trainings specified in training list 1 and 2. \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Assist SPMU in planning and revision of yearly training plans (Classroom and online) related to all functional areas throughout the project period \n\t\t\t | \n\t\t\t\n\t\t\t Two months prior to commencement of subsequent training year \n\t\t\t | \n\t\t\t\n\t\t\t Yearly Training calendar and necessary revisions. \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Assist SPMU in co-ordination of all trainings throughout the project period \n\t\t\t | \n\t\t\t\n\t\t\t As Per Training calendar \n\t\t\t | \n\t\t\t\n\t\t\t Completion Reports related to all trainings \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Assist SPMU in updating of training completion status relating to all trainings in Digital Platform \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 days after each training \n\t\t\t | \n\t\t\t\n\t\t\t Training Reports \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Assist SPMU in updating feedback into the system for a trainings and exposure visits. \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 days after each training/visit \n\t\t\t | \n\t\t\t\n\t\t\t Feedback reports \n\t\t\t | \n\t\t
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Assist SPMU in monitoring of all trainings including that by external consultant, assessment of knowledge gained by participants, effectiveness of trainings and making course corrections as needed. \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 days from the end of each term \n\t\t\t | \n\t\t\t\n\t\t\t Assessment report, Gap Analysis Report, Quarterly, Half yearly and Annual Progress reports uploaded on DLP. \n\t\t\t | \n\t\t
\n\n
\n\n
The engagement of AGENCY will be for the entire Project Period (4 years)
\n\nOn request the SPMU will make available the documents/information such as Project Implementation manuals, approved SWM plans, guidelines to ULBs, Project Schedule, necessary for the successful completion of the assignment. SPMU will also facilitate the coordination with the External Training Consultants (ETC).
\n\n\n\n
Annexure 1
\n\nTraining Lists
\n\n| \n\t\t\t TRAINING LIST 1- GENERAL FUNCTIONAL TRAININGS \n\t\t\t | \n\t\t|||||||||||
| \n\t\t\t SlNo. \n\t\t\t | \n\t\t\t\n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Contents \n\t\t\t | \n\t\t\t\n\t\t\t Hours \n\t\t\t | \n\t\t\t\n\t\t\t Participants \n\t\t\t | \n\t\t\t\n\t\t\t Periodicity \n\t\t\t | \n\t\t\t\n\t\t\t Mode of training \n\t\t\t | \n\t\t\t\n\t\t\t No of participants \n\t\t\t | \n\t\t\t\n\t\t\t No of batches planned \n\t\t\t | \n\t\t\t\n\t\t\t No of Refresher batch \n\t\t\t | \n\t\t\t\n\t\t\t Total hours of training \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Financial Management \n\t\t\t | \n\t\t\t\n\t\t\t • Project Costing- | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU and ULB \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-1 \n\t\t\t | \n\t\t\t\n\t\t\t Online | \n\t\t\t\n\t\t\t 117 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 48 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Procurement \n\t\t\t | \n\t\t\t\n\t\t\t • Preparation of tender documents | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t SM, SPMU and ULB \n\t\t\t | \n\t\t\t\n\t\t\t Year 1-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Offline for Y1, Online course for refresher batches. \n\t\t\t | \n\t\t\t\n\t\t\t 103 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Institutional Aspects \n\t\t\t | \n\t\t\t\n\t\t\t • Inter institutional coordination | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t SM, SPMU, LSGD \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-1 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Offline for Y1, Online course for refresher batches. \n\t\t\t | \n\t\t\t\n\t\t\t 30 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t HR \n\t\t\t | \n\t\t\t\n\t\t\t • Feedback and reporting innovations | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t SM, SPMU and ULB \n\t\t\t | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Offline for Y1, Online course for refresher batches. \n\t\t\t | \n\t\t\t\n\t\t\t 100 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Data Documentation \n\t\t\t | \n\t\t\t\n\t\t\t • Management of MIS system/ MIS tool | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU and ULBs \n\t\t\t | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Offline for Y1, Online course for refresher batches. \n\t\t\t | \n\t\t\t\n\t\t\t 191 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 22 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 541 \n\t\t\t | \n\t\t\t\n\t\t\t 21 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t 134 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
| \n\t\t\t TRAINING LIST 2. - LIST OF ULB TRAININGS \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||
| \n\t\t\t SlNo. \n\t\t\t | \n\t\t\t\n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Content \n\t\t\t | \n\t\t\t\n\t\t\t Hours \n\t\t\t | \n\t\t\t\n\t\t\t Participants \n\t\t\t | \n\t\t\t\n\t\t\t Periodicity \n\t\t\t | \n\t\t\t\n\t\t\t Mode of training \n\t\t\t | \n\t\t\t\n\t\t\t No of participants \n\t\t\t | \n\t\t\t\n\t\t\t No of batches planned \n\t\t\t | \n\t\t\t\n\t\t\t No of Refresher batch \n\t\t\t | \n\t\t\t\n\t\t\t Total Hours \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Solid Waste Management Legislation \n\t\t\t | \n\t\t\t\n\t\t\t • Preparation of bye-laws \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t ULB PIU and Health | \n\t\t\t\n\t\t\t Year 0-1 \n\t\t\t | \n\t\t\t\n\t\t\t Offline , onlne for refresher bathces \n\t\t\t | \n\t\t\t\n\t\t\t 558 \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 48 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Trainings for collection staff \n\t\t\t | \n\t\t\t\n\t\t\t • Types of waste specifically NBDW such as plastic \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t Collection staff | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Offline , onlne for refresher bathces \n\t\t\t | \n\t\t\t\n\t\t\t 5657 \n\t\t\t | \n\t\t\t\n\t\t\t 113 \n\t\t\t | \n\t\t\t\n\t\t\t 30 \n\t\t\t | \n\t\t\t\n\t\t\t 2288 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 2336 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
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PART II
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Section 8. Conditions of Contract and Contract Forms
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Lump-Sum Form of Contract
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STANDARD FORM OF CONTRACT
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Consultant’s Services
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TABLE OF CONTENTS
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I. Form of Contract 135
\n\nII. General Conditions of Contract 139
\n\nA. General Provisions. 139
\n\n1. Definitions. 139
\n\n2. Relationship between the Parties. 140
\n\n3. Law Governing Contract 141
\n\n4. Language. 141
\n\n5. Headings. 141
\n\n6. Communications. 141
\n\n7. Location. 141
\n\n8. Authority of Member in Charge. 141
\n\n9. Authorized Representatives. 141
\n\n10. Fraud and Corruption. 141
\n\nB. Commencement, Completion, Modification and Termination of Contract 142
\n\n11. Effectiveness of Contract 142
\n\n12. Termination of Contract for Failure to Become Effective. 142
\n\n13. Commencement of Services. 142
\n\n14. Expiration of Contract 142
\n\n15. Entire Agreement 142
\n\n16. Modifications or Variations. 142
\n\n17. Force Majeure. 143
\n\n18. Suspension. 144
\n\n19. Termination. 144
\n\nC. Obligations of the Consultant 146
\n\n20. General 146
\n\n21. Conflict of Interest 147
\n\n22. Confidentiality. 148
\n\n23. Liability of the Consultant 149
\n\n24. Insurance to be taken out by the Consultant 149
\n\n25. Accounting, Inspection and Auditing. 149
\n\n26. Reporting Obligations. 149
\n\n27. Proprietary Rights of the Client in Reports and Records. 150
\n\n28. Equipment, Vehicles and Materials. 150
\n\n29. Code of Conduct 150
\n\n30. Forced Labor 150
\n\n31. Child Labor 151
\n\n32. Non-Discrimination and Equal Opportunity. 152
\n\n33. Training of Experts. 152
\n\nD. Consultant’s Experts and Sub-Consultants. 152
\n\n34. Description of Key Experts. 152
\n\n35. Replacement of Key Experts. 152
\n\n36. Removal of Experts or Sub-consultants. 153
\n\nE. Obligations of the Client 153
\n\n37. Assistance and Exemptions. 153
\n\n38. Access to Project Site. 154
\n\n39. Change in the Applicable Law Related to Taxes and Duties. 155
\n\n40. Services, Facilities and Property of the Client 155
\n\n41. Counterpart Personnel 155
\n\n42. Payment Obligation. 155
\n\nF. Payments to the Consultant 155
\n\n43. Contract Price. 155
\n\n44. Taxes and Duties. 156
\n\n45. Currency of Payment 156
\n\n46. Mode of Billing and Payment 156
\n\n47. Interest on Delayed Payments. 157
\n\nG. Fairness and Good Faith. 157
\n\n48. Good Faith. 157
\n\nH. Settlement of Disputes. 157
\n\n49. Amicable Settlement 157
\n\n50. Dispute Resolution. 157
\n\nIII. Special Conditions of Contract 161
\n\nIV. Appendices. 171
\n\nAppendix A – Terms of Reference. 171
\n\nAppendix B - Key Experts. 171
\n\nAppendix C – Breakdown of Contract Price. 171
\n\nAppendix D - Form of Advance Payments Guarantee. 174
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Contract for Consultant’s Services
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Lump-Sum
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Project Name ___________________________
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[Loan/Credit/Grant] No.____________________
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Contract No. ____________________________
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Assignment Title: _____________________________
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between
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[Name of the Client]
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and
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[Name of the Consultant]
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Dated:
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Lump-Sum
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(Text in brackets [ ] is optional; all notes should be deleted in the final text)
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This CONTRACT (hereinafter called the “Contract”) is made the [number] day of the month of [month], [year], between, on the one hand, [name of Client or Recipient] (hereinafter called the “Client”) and, on the other hand, [name of Consultant] (hereinafter called the “Consultant”).
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[If the Consultant consist of more than one entity, the above should be partially amended to read as follows: “…(hereinafter called the “Client”) and, on the other hand, a Joint Venture (name of the JV) consisting of the following entities, each member of which will be jointly and severally liable to the Client for all the Consultant’s obligations under this Contract, namely, [name of member] and [name of member] (hereinafter called the “Consultant”).]
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WHEREAS
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(a) the Client has requested the Consultant to provide certain consulting services as defined in this Contract (hereinafter called the “Services”);
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(b) the Consultant, having represented to the Client that it has the required professional skills, expertise and technical resources, has agreed to provide the Services on the terms and conditions set forth in this Contract;
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(c) the Client has received [or has applied for] a loan [or credit or grant] from the [insert as relevant, International Bank for Reconstruction and Development (IBRD) or International Development Association (IDA)]: toward the cost of the Services and intends to apply a portion of the proceeds of this [loan/credit/grant] to eligible payments under this Contract, it being understood that (i) payments by the Bank will be made only at the request of the Client and upon approval by the Bank; (ii) such payments will be subject, in all respects, to the terms and conditions of the [loan/financing/grant] agreement, including prohibitions of withdrawal from the [loan/credit/grant] account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of the Bank, is prohibited by the decision of the United Nations Security council taken under Chapter VII of the Charter of the United Nations; and (iii) no party other than the Client shall derive any rights from the [loan/financing/grant] agreement or have any claim to the [loan/credit/grant] proceeds;
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NOW THEREFORE the parties hereto hereby agree as follows:
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1. The following documents attached hereto shall be deemed to form an integral part of this Contract:
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(a) The General Conditions of Contract (including Attachment 1 “Fraud and Corruption”);
\n\n(b) The Special Conditions of Contract;
\n\n(c) Appendices:
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Appendix A: Terms of Reference
\n\nAppendix B: Key Experts
\n\nAppendix C: Breakdown of Contract Price
\n\nAppendix D: Form of Advance Payments Guarantee
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In the event of any inconsistency between the documents, the following order of precedence shall prevail: the Special Conditions of Contract; the General Conditions of Contract, including Attachment 1; Appendix A; Appendix B; Appendix C; Appendix D, and Appendix E. Any reference to this Contract shall include, where the context permits, a reference to its Appendices.
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2. The mutual rights and obligations of the Client and the Consultant shall be as set forth in the Contract, in particular:
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(a) the Consultant shall carry out the Services in accordance with the provisions of the Contract; and
\n\n(b) the Client shall make payments to the Consultant in accordance with the provisions of the Contract.
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IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as of the day and year first above written.
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For and on behalf of [Name of Client]
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[Authorized Representative of the Client – name, title and signature]
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For and on behalf of [Name of Consultant or Name of a Joint Venture]
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[Authorized Representative of the Consultant – name and signature]
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[For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached.
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For and on behalf of each of the members of the Consultant [insert the Name of the Joint Venture]
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[Name of the lead member]
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[Authorized Representative on behalf of a Joint Venture]
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[add signature blocks for each member if all are signing]
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A. General Provisions
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(a) demobilize, in which case the Consultant shall be reimbursed for additional costs they reasonably and necessarily incurred, and, if required by the Client, in reactivating the Services; or \n\n\t\t\t(b) continue with the Services to the extent reasonably possible, in which case the Consultant shall continue to be paid under the terms of this Contract and be reimbursed for additional costs reasonably and necessarily incurred. \n\n\t\t\t
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| \n\t\t\t a. By the Client \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.1. The Client may terminate this Contract in case of the occurrence of any of the events specified in paragraphs (a) through (f) of this Clause. In such an occurrence the Client shall give at least thirty (30) calendar days’ written notice of termination to the Consultant in case of the events referred to in (a) through (d); at least sixty (60) calendar days’ written notice in case of the event referred to in (e); and at least five (5) calendar days’ written notice in case of the event referred to in (f): \n\n\t\t\t
19.1.2. Furthermore, if the Client determines that the Consultant has engaged in Fraud and Corruption in competing for or in executing the Contract, then the Client may, after giving fourteen (14) calendar days written notice to the Consultant, terminate the Consultant's employment under the Contract. \n\t\t\t | \n\t\t
| \n\t\t\t b. By the Consultant \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.3. The Consultant may terminate this Contract, by not less than thirty (30) calendar days’ written notice to the Client, in case of the occurrence of any of the events specified in paragraphs (a) through (d) of this Clause. \n\n\t\t\t
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| \n\t\t\t c. Cessation of Rights and Obligations \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.4. Upon termination of this Contract pursuant to Clauses GCC 12 or GCC 19 hereof, or upon expiration of this Contract pursuant to Clause GCC 14, all rights and obligations of the Parties hereunder shall cease, except (i) such rights and obligations as may have accrued on the date of termination or expiration, (ii) the obligation of confidentiality set forth in Clause GCC 22, (iii) the Consultant’s obligation to permit inspection, copying and auditing of their accounts and records set forth in Clause GCC 25 and to cooperate and assist in any inspection or investigation, and (iv) any right which a Party may have under the Applicable Law. \n\t\t\t | \n\t\t
| \n\t\t\t d. Cessation of Services \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.5. Upon termination of this Contract by notice of either Party to the other pursuant to Clauses GCC 19a or GCC 19b, the Consultant shall, immediately upon dispatch or receipt of such notice, take all necessary steps to bring the Services to a close in a prompt and orderly manner and shall make every reasonable effort to keep expenditures for this purpose to a minimum. With respect to documents prepared by the Consultant and equipment and materials furnished by the Client, the Consultant shall proceed as provided, respectively, by Clauses GCC 27 or GCC 28. \n\t\t\t | \n\t\t
| \n\t\t\t e. Payment upon Termination \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.6. Upon termination of this Contract, the Client shall make the following payments to the Consultant: \n\n\t\t\t
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| \n\t\t\t a. Consultant Not to Benefit from Commissions, Discounts, etc. \n\t\t\t | \n\t\t\t\n\t\t\t 21.1.1 The payment of the Consultant pursuant to GCC F (Clauses GCC 43 through 47) shall constitute the Consultant’s only payment in connection with this Contract and, subject to Clause GCC 21.1.3, the Consultant shall not accept for its own benefit any trade commission, discount or similar payment in connection with activities pursuant to this Contract or in the discharge of its obligations hereunder, and the Consultant shall use its best efforts to ensure that any Sub-consultants, as well as the Experts and agents of either of them, similarly shall not receive any such additional payment. \n\n\t\t\t21.1.2 Furthermore, if the Consultant, as part of the Services, has the responsibility of advising the Client on the procurement of goods, works or services, the Consultant shall comply with the Bank’s Applicable Regulations, and shall at all times exercise such responsibility in the best interest of the Client. Any discounts or commissions obtained by the Consultant in the exercise of such procurement responsibility shall be for the account of the Client. \n\t\t\t | \n\t\t
| \n\t\t\t b. Consultant and Affiliates Not to Engage in Certain Activities \n\t\t\t | \n\t\t\t\n\t\t\t 21.1.3 The Consultant agrees that, during the term of this Contract and after its termination, the Consultant and any entity affiliated with the Consultant, as well as any Sub-consultants and any entity affiliated with such Sub-consultants, shall be disqualified from providing goods, works or non-consulting services resulting from or directly related to the Consultant’s Services for the preparation or implementation of the project. \n\t\t\t | \n\t\t
| \n\t\t\t c. Prohibition of Conflicting Activities \n\t\t\t | \n\t\t\t\n\t\t\t 21.1.4 The Consultant shall not engage, and shall cause its Experts as well as its Sub-consultants not to engage, either directly or indirectly, in any business or professional activities that would conflict with the activities assigned to them under this Contract. \n\t\t\t | \n\t\t
| \n\t\t\t d. Strict Duty to Disclose Conflicting Activities \n\t\t\t | \n\t\t\t\n\t\t\t 21.1.5 The Consultant has an obligation and shall ensure that its Experts and Sub-consultants shall have an obligation to disclose any situation of actual or potential conflict that impacts their capacity to serve the best interest of their Client, or that may reasonably be perceived as having this effect. Failure to disclose said situations may lead to the disqualification of the Consultant or the termination of its Contract. \n\t\t\t | \n\t\t
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No persons shall be employed or engaged who have been subject to trafficking. Trafficking in persons is defined as the recruitment, transportation, transfer, harboring or receipt of persons by means of the threat or use of force or other forms of coercion, abduction, fraud, deception, abuse of power, or of a position of vulnerability, or of the giving or receiving of payments or benefits to achieve the consent of a person having control over another person, for the purposes of exploitation. \n\t\t\t | \n\t\t
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The Consultant, including its Subconsultants, shall not employ or engage a child between the minimum age and the age of 18 in a manner that is likely to be hazardous, or to interfere with, the child’s education, or to be harmful to the child’s health or physical, mental, spiritual, moral, or social development. \n\n\t\t\tThe Consultant, including its Subconsultants, shall only employ or engage children between the minimum age and the age of 18 after an appropriate risk assessment has been conducted by the Consultant with the Client’s consent. The Consultant shall be subject to regular monitoring by the Client that includes monitoring of health, working conditions and hours of work. \n\n\t\t\tWork considered hazardous for children is work that, by its nature or the circumstances in which it is carried out, is likely to jeopardize the health, safety, or morals of children. Such work activities prohibited for children include work: \n\n\t\t\t
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Special measures of protection or assistance to remedy past discrimination or selection for a particular job based on the inherent requirements of the job shall not be deemed discrimination. The Consultant shall provide protection and assistance as necessary to ensure non-discrimination and equal opportunity, including for specific groups such as women, people with disabilities, migrant workers and children (of working age in accordance with Clause GCC 31). \n\t\t\t | \n\t\t
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The Consultant shall provide training on SEA and SH, including its prevention, to any of its Experts who has a role to supervise other Experts. \n\t\t\t | \n\t\t
D. Consultant’s Experts and Sub-Consultants
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the Consultant shall, at the Client’s written request, provide a replacement. \n\n\t\t\t
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E. Obligations of the Client
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| \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
F. Payments to the Consultant
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
46.2.1 Advance payment: Unless otherwise indicated in the SCC, an advance payment shall be made against an advance payment bank guarantee acceptable to the Client in an amount (or amounts) and in a currency (or currencies) specified in the SCC. Such guarantee (i) is to remain effective until the advance payment has been fully set off, and (ii) is to be in the form set forth in Appendix D, or in such other form as the Client shall have approved in writing. The advance payments will be set off by the Client in equal portions against the lump-sum installments specified in the SCC until said advance payments have been fully set off. \n\n\t\t\t46.2.2 The Lump-Sum Installment Payments. The Client shall pay the Consultant within sixty (60) days after the receipt by the Client of the deliverable(s) and the cover invoice for the related lump-sum installment payment. The payment can be withheld if the Client does not approve the submitted deliverable(s) as satisfactory in which case the Client shall provide comments to the Consultant within the same sixty (60) days period. The Consultant shall thereupon promptly make any necessary corrections, and thereafter the foregoing process shall be repeated. \n\n\t\t\t46.2.3 The Final Payment. The final payment under this Clause shall be made only after the final report have been submitted by the Consultant and approved as satisfactory by the Client. The Services shall then be deemed completed and finally accepted by the Client. The last lump-sum installment shall be deemed approved for payment by the Client within ninety (90) calendar days after receipt of the final report by the Client unless the Client, within such ninety (90) calendar day period, gives written notice to the Consultant specifying in detail deficiencies in the Services, the final report. The Consultant shall thereupon promptly make any necessary corrections, and thereafter the foregoing process shall be repeated. \n\n\t\t\t46.2.4 All payments under this Contract shall be made to the accounts of the Consultant specified in the SCC. \n\n\t\t\t46.2.5 With the exception of the final payment under 46.2.3 above, payments do not constitute acceptance of the whole Services nor relieve the Consultant of any obligations hereunder. \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
G. Fairness and Good Faith
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
H. Settlement of Disputes
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\n
II. General Conditions
\n\nAttachment 1
\n\nFraud and Corruption
\n\n(Text in this Attachment shall not be modified)
\n\n\n\n
\n\n
\n\n
[Notes in brackets are for guidance purposes only and should be deleted in the final text of the signed contract]
\n\n\n\n
| \n\t\t\t Number of GC Clause \n\t\t\t | \n\t\t\t\n\t\t\t Amendments of, and Supplements to, Clauses in the General Conditions of Contract \n\t\t\t | \n\t\t
| \n\t\t\t 1.1(a) \n\t\t\t | \n\t\t\t\n\t\t\t The Contract shall be construed in accordance with the law of India \n\t\t\t | \n\t\t
| \n\t\t\t 4.1 \n\t\t\t | \n\t\t\t\n\t\t\t The language is: English. \n\t\t\t | \n\t\t
| \n\t\t\t 6.1 and 6.2 \n\t\t\t | \n\t\t\t\n\t\t\t The addresses are [fill in at negotiations with the selected firm]: \n\n\t\t\t\n\n\t\t\t Client : \n\n\t\t\t\n\n\t\t\t Attention : \n\n\t\t\tFacsimile : \n\n\t\t\tE-mail (where permitted): \n\n\t\t\t\n\n\t\t\t Consultant : \n\n\t\t\t\n\n\t\t\t Attention : \n\n\t\t\tFacsimile : \n\n\t\t\tE-mail (where permitted) : \n\t\t\t | \n\t\t
| \n\t\t\t 8.1 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t [Note: If the Consultant consists only of one entity, state “N/A”; \n\n\t\t\tOR \n\n\t\t\tIf the Consultant is a Joint Venture consisting of more than one entity, the name of the JV member whose address is specified in Clause SCC 6.1 should be inserted here.] \n\n\t\t\tThe Lead Member on behalf of the JV is ___________ ______________________________ [insert name of the member] \n\t\t\t | \n\t\t
| \n\t\t\t 9.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Authorized Representatives are: \n\n\t\t\t\n\n\t\t\t For the Client: [name, title] \n\n\t\t\t\n\n\t\t\t For the Consultant: [name, title] \n\t\t\t | \n\t\t
| \n\t\t\t 11.1 \n\t\t\t | \n\t\t\t\n\t\t\t The effectiveness conditions are the following: Signing of Contract by both the parties, after due approvals. \n\n\t\t\t\n\n\t\t\t [modify, if required e,g. to include effectiveness of the Bank [loan/credit/grant]; receipt by the Consultant of an advance payment, and by the Client of an advance payment guarantee (see Clause SCC 50.1(a)); etc.] \n\t\t\t | \n\t\t
| \n\t\t\t 12.1 \n\t\t\t | \n\t\t\t\n\t\t\t Termination of Contract for Failure to Become Effective: \n\n\t\t\t\n\n\t\t\t The time period shall be 30 days. [modify, if necessary]. \n\t\t\t | \n\t\t
| \n\t\t\t 13.1 \n\t\t\t | \n\t\t\t\n\t\t\t Commencement of Services: \n\n\t\t\t\n\n\t\t\t The number of days shall be 10 days. [modify, if necessary] \n\n\t\t\t\n\n\t\t\t Confirmation of Key Experts’ availability to start the Assignment shall be submitted to the Client in writing as a written statement signed by each Key Expert. \n\t\t\t | \n\t\t
| \n\t\t\t 14.1 \n\t\t\t | \n\t\t\t\n\t\t\t Expiration of Contract: The time period shall be 48 Months \n\t\t\t | \n\t\t
| \n\t\t\t 21 b. \n\t\t\t | \n\t\t\t\n\t\t\t The Client reserves the right to determine on a case-by-case basis whether the Consultant should be disqualified from providing goods, works or non-consulting services due to a conflict of a nature described in Clause GCC 21.1.3 \n\n\t\t\t\n\n\t\t\t Yes \n\t\t\t | \n\t\t
\n\n
\n\n
| \n\t\t\t 23.1 \n\t\t\t | \n\t\t\t\n\t\t\t No additional provisions. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 24.1 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t The insurance coverage against the risks shall be as follows: \n\n\t\t\t\n\n\t\t\t (a) Professional liability insurance, with a minimum coverage of ______________________ [insert amount and currency which should be not less than the total ceiling amount of the Contract]; \n\n\t\t\t\n\n\t\t\t (b) Third Party motor vehicle liability insurance in respect of motor vehicles operated in the Client’s country by the Consultant or its Experts or Sub-consultants, with a minimum coverage as per the latest Amended Motor Vehicles Act, India; \n\n\t\t\t\n\n\t\t\t (c) Third Party liability insurance, with a minimum coverage of [insert amount and currency or state “in accordance with the applicable law in India”]; \n\n\t\t\t\n\n\t\t\t (d) employer’s liability and workers’ compensation insurance in respect of the experts and Sub-consultants in accordance with the relevant provisions of the applicable law in the Client’s country, as well as, with respect to such Experts, any such life, health, accident, travel or other insurance as may be appropriate; and \n\n\t\t\t\n\n\t\t\t (e) insurance against loss of or damage to (i) equipment purchased in whole or in part with funds provided under this Contract, (ii) the Consultant’s property used in the performance of the Services, and (iii) any documents prepared by the Consultant in the performance of the Services. \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 27.1 \n\t\t\t | \n\t\t\t\n\t\t\t None \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 27.2 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t The Consultant shall not use any documents and software or project related information for purposes unrelated to this Contract without the prior written approval of the Client. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 37.1 \n\n\t\t\t(a) through (f) \n\t\t\t | \n\t\t\t\n\t\t\t [List here any changes or additions to Clause GCC 37.1. If there are no such changes or additions, delete this Clause SCC 37.1.] \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 37.1(g) \n\t\t\t | \n\t\t\t\n\t\t\t [List here any other assistance to be provided by the Client. If there is no such other assistance, delete this Clause SCC 37.1(g).] \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 43.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Contract price is: Rs. ___________________ [insert amount] [indicate: inclusive or exclusive] of local indirect taxes. \n\n\t\t\t\n\n\t\t\t Any indirect local taxes chargeable in respect of this Contract for the Services provided by the Consultant shall be paid by the Consultant. The Client shall only reimburse Goods & Services Tax (GST) payable on the contract value by the consultants, as per Applicable Law in India subject to the Client, performing such duties in regard to the deduction of taxes as may be lawfully imposed. However, Consultant shall have to produce to the Client, all relevant documents establishing the proof of payment/ filing of return to the tax authority etc. The consultant shall register itself for GST with appropriate authority in India & shall provide the Registration Number to the Client. \n\n\t\t\t\n\n\t\t\t The amount of such taxes is ____________________ [insert the amount as finalized at the Contract’s negotiations on the basis of the estimates provided by the Consultant in Form FIN-2 of the Consultant’s Financial Proposal.] \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 44.1 and 44.2 \n\t\t\t | \n\t\t\t\n\t\t\t The consultants, sub-consultants and the Personnel shall pay the taxes, taxes, duties, fees, levies and other impositions levied under the existing, amended or enacted laws during life of this contract and the client shall perform such duties in this regard to the deduction of such taxes as may be lawfully imposed. \n\n\t\t\tThe Client shall only reimburse the Goods and Services Tax (GST) payable on the contract value by the consultants, as per Applicable Law in India, subject to the Client, performing such duties in regard to the deduction of taxes as may be lawfully imposed. However, Consultant shall have to produce to the Client, all relevant documents establishing the proof of payment/ filing of return to the tax authority etc. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 46.2 \n\t\t\t | \n\t\t\t\n\t\t\t
\n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 46.2.1 \n\t\t\t | \n\t\t\t\n\t\t\t Not Applicable \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 46.2.4 \n\t\t\t | \n\t\t\t\n\t\t\t The account is: \n\n\t\t\t\n\n\t\t\t [insert account] for Rs. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 47.1 \n\t\t\t | \n\t\t\t\n\t\t\t The interest rate is: For local currency: 3% for INR part \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 50.1 \n\t\t\t | \n\t\t\t\n\t\t\t Disputes shall be settled by arbitration in accordance with the following provisions: \n\n\t\t\t1. Selection of Arbitrators. Each dispute submitted by a Party to arbitration shall be heard by a sole arbitrator or an arbitration panel composed of three (3) arbitrators, in accordance with the following provisions: \n\n\t\t\t\n\n\t\t\t (a) Where the Parties agree that the dispute concerns a technical matter, they may agree to appoint a sole arbitrator or, failing agreement on the identity of such sole arbitrator within thirty (30) days after receipt by the other Party of the proposal of a name for such an appointment by the Party who initiated the proceedings, either Party may apply to [name an appropriate professional body, e.g., Indian Council of Arbitration/ President of the Institution of Engineers (India)/ The International Centre for Alternative Disputes Resolution (India)*] for a list of not fewer than five (5) nominees and, on receipt of such list, the Parties shall alternately strike names therefrom, and the last remaining nominee on the list shall be the sole arbitrator for the matter in dispute. If the last remaining nominee has not been determined in this manner within sixty (60) days of the date of the list, [insert the name of the same professional body as above] shall appoint, upon the request of either Party and from such list or otherwise, a sole arbitrator for the matter in dispute. \n\n\t\t\t\n\n\t\t\t (b) Where the Parties do not agree that the dispute concerns a technical matter, the Client and the Consultant shall each appoint one (1) arbitrator, and these two arbitrators shall jointly appoint a third arbitrator, who shall chair the arbitration panel. If the arbitrators named by the Parties do not succeed in appointing a third arbitrator within thirty (30) days after the latter of the two (2) arbitrators named by the Parties has been appointed, the third arbitrator shall, at the request of either Party, be appointed by [name an appropriate appointing authority, e.g., Indian Council of Arbitration/ President of the Institution of Engineers (India)/ The International Centre for Alternative Disputes Resolution (India)*]. \n\n\t\t\t\n\n\t\t\t (c) If, in a dispute subject to paragraph (b) above, one Party fails to appoint its arbitrator within thirty (30) days after the other Party has appointed its arbitrator, the Party which has named an arbitrator may apply to the [name the same appointing authority as in said paragraph (b)] to appoint a sole arbitrator for the matter in dispute, and the arbitrator appointed pursuant to such application shall be the sole arbitrator for that dispute. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t | \n\t\t\t 2. Rules of Procedure. Arbitration proceedings shall be conducted in accordance with the procedure of the Arbitration & Conciliation Act 1996, of India. \n\n\t\t\t\n\n\t\t\t 3. Substitute Arbitrators. If for any reason an arbitrator is unable to perform his/her function, a substitute shall be appointed in the same manner as the original arbitrator. \n\n\t\t\t\n\n\t\t\t 4. Nationality and Qualifications of Arbitrators. The sole arbitrator or the third arbitrator appointed pursuant to paragraphs 1(a) through 1(c) above shall be a recognized legal or technical expert with extensive experience in relation to the matter in dispute. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t | \n\t\t\t 5. Miscellaneous. In any arbitration proceeding hereunder: \n\n\t\t\t\n\n\t\t\t (a) proceedings shall, unless otherwise agreed by the Parties, be held in the city where the contract is signed; \n\n\t\t\t(b) the English language shall be the official language for all purposes; \n\n\t\t\t
\n\n\t\t\t * Choose one alternative. Insert Chairman of the Executive Committee of the Indian Roads Congress (for highway project) or any other appropriate institution (for other types of consultancies). \n\n\t\t\tAlternatively \n\n\t\t\t[Apart from the adhoc arbitration services obtained through mutually agreed Arbitrator(s) as above, Institutional arbitration services are also available in India. Institutional arbitration (and mediation) dispute resolution mechanisms can be gainfully used, preferably for relatively larger contracts. Following clause may be included, if it is decided to use Institutional Services for arbitration for resolution of disputes, and in such a case other clauses related to Arbitration/ Arbitrator would be deleted. In the sample clause below, substitute the reference to ‘Rules of Domestic Commercial Arbitration of the Indian Council of Arbitration’ by the specific institution that is sought to be engaged e.g. The International Centre for Alternative Dispute Resolution (ICADR), The Indian Institute of Arbitration and Mediation (IIAM), Indian Chamber’s Council of Arbitration, Delhi International Arbitration Centre (DAC), Construction Industry Arbitration Council (CIAC), Council For National and International Commercial Arbitration, London Court of International Arbitration (India Centre) or the like.] \n\n\t\t\t"Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by arbitration in accordance with the Rules of Domestic Commercial Arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be binding on the parties. \n\n\t\t\t\n\n\t\t\t The arbitral tribunal shall consist of 3 Arbitrators, arbitration proceedings shall be held at__________, India and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English”. [ICA rules provide for arbitration tribunal of 3 arbitrators if the value of claim is over Rs 10 Million unless the parties have agreed otherwise for a sole arbitrator]. \n\n\t\t\t\n\t\t\t | \n\t\t
\n\n
\n\n
Appendix A – Terms of Reference
\n\n\n\n
[This Appendix shall include the final Terms of Reference (TORs) worked out by the Client and the Consultant during the negotiations; dates for completion of various tasks; location of performance for different tasks; detailed reporting requirements and list of deliverables against which the payments to the Consultant will be made; Client’s input, including counterpart personnel assigned by the Client to work on the Consultant’s team; specific tasks or actions that require prior approval by the Client.
\n\n\n\n
Insert the text based on the Section 7 (Terms of Reference) of the ITC in the RFP and modified based on the Forms TECH-1 through TECH-5 of the Consultant’s Proposal. Highlight the changes to Section 7 of the RFP]
\n\n\n\n
………………………………………………………………………………………………
\n\n\n\n
\n\n
Appendix B - Key Experts
\n\n\n\n
[Insert a table based on Form TECH-6 of the Consultant’s Technical Proposal and finalized at the Contract’s negotiations. Attach the CVs (updated and signed by the respective Key Experts) demonstrating the qualifications of Key Experts.]
\n\n\n\n
\n\n
……………………………………………………………………………………………………
\n\n\n\n
\n\n
Appendix C – Breakdown of Contract Price
\n\n\n\n
[Insert the table with the unit rates to arrive at the breakdown of the lump-sum price. The table shall be based on [Form FIN-3 and FIN-4] of the Consultant’s Proposal and reflect any changes agreed at the Contract negotiations, if any. The footnote shall list such changes made to [Form FIN-3 and FIN-4] at the negotiations or state that none has been made.]
\n\n\n\n
When the Consultant has been selected under Quality-Based Selection method, also add the following:
\n\n\n\n
“The agreed remuneration rates shall be stated in the attached Model Form I. This form shall be prepared on the basis of Appendix A to Form FIN-3 of the RFP “Consultants’ Representations regarding Costs and Charges” submitted by the Consultant to the Client prior to the Contract’s negotiations.
\n\n\n\n
Should these representations be found by the Client (either through inspections or audits pursuant to Clause GCC 25.2 or through other means) to be materially incomplete or inaccurate, the Client shall be entitled to introduce appropriate modifications in the remuneration rates affected by such materially incomplete or inaccurate representations. Any such modification shall have retroactive effect and, in case remuneration has already been paid by the Client before any such modification, (i) the Client shall be entitled to offset any excess payment against the next monthly payment to the Consultants, or (ii) if there are no further payments to be made by the Client to the Consultants, the Consultants shall reimburse to the Client any excess payment within thirty (30) days of receipt of a written claim of the Client. Any such claim by the Client for reimbursement must be made within twelve (12) calendar months after receipt by the Client of a final report and a final statement approved by the Client in accordance with Clause GCC 46.2.3 of this Contract.”]
\n\n\n\n
\n\n
Model Form I
\n\nBreakdown of Agreed Fixed Rates in Consultant’s Contract
\n\n\n\n
We hereby confirm that we have agreed to pay to the Experts listed, who will be involved in performing the Services, the basic fees and away from the home office allowances (if applicable) indicated below:
\n\n\n\n
(Expressed in Rs.)
\n\n\n\n
| \n\t\t\t Experts \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t|
| \n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t Basic Remuneration rate per Working Month/Day/Year \n\t\t\t | \n\t\t\t\n\t\t\t Social Charges1 \n\t\t\t | \n\t\t\t\n\t\t\t Overhead1 \n\t\t\t | \n\t\t\t\n\t\t\t Subtotal \n\t\t\t | \n\t\t\t\n\t\t\t Profit2 \n\t\t\t | \n\t\t\t\n\t\t\t Away from Home Office Allowance \n\t\t\t | \n\t\t\t\n\t\t\t Agreed Fixed Rate per Working Month/Day/Hour \n\t\t\t | \n\t\t\t\n\t\t\t Agreed Fixed Rate per Working Month/Day/Hour1 \n\t\t\t | \n\t\t
| \n\t\t\t Home Office \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Work in the Client’s Country \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
1 Expressed as percentage of 1
\n\n2 Expressed as percentage of 4
\n\n\n\n
\n\n
\n\n
Signature Date
\n\n\n\n
Name and Title:
\n\n\n\n
\n\n
Appendix D - Form of Advance Payments Guarantee
\n\n[See Clause GCC 42.2.1 and SCC 46.2.1]
\n\n\n\n
{Guarantor letterhead or SWIFT identifier code}
\n\n\n\n
Bank Guarantee for Advance Payment
\n\n\n\n
Guarantor: ___________________ [insert commercial Bank’s Name, and Address of Issuing Branch or Office]
\n\nBeneficiary: _________________ [insert Name and Address of Client]
\n\nDate: ____________[insert date]____
\n\nADVANCE PAYMENT GUARANTEE No.: ___________[insert number]______
\n\nWe have been informed that ____________ [name of Consultant or a name of the Joint Venture, same as appears on the signed Contract] (hereinafter called "the Consultant") has entered into Contract No. _____________ [reference number of the contract] dated ___[insert date]_________ with the Beneficiary, for the provision of __________________ [brief description of Services] (hereinafter called "the Contract").
\n\nFurthermore, we understand that, according to the conditions of the Contract, an advance payment in the sum of ___________ [insert amount in figures] ( ) [amount in words] is to be made against an advance payment guarantee.
\n\nAt the request of the Consultant, we, as Guarantor, hereby irrevocably undertake to pay the Beneficiary any sum or sums not exceeding in total an amount of ___________ [amount in figures] ( ) [amount in words]1 upon receipt by us of the Beneficiary’s complying demand supported by the Beneficiary’s a written statement, whether in the demand itself or in a separate signed document accompanying or identifying the demand, stating that the Consultant is in breach of its obligation under the Contract because the Consultant:
\n\n
(a) has failed to repay the advance payment in accordance with the Contract conditions, specifying the amount which the Consultant has failed to repay;
\n\n(b) has used the advance payment for purposes other than toward providing the Services under the Contract.
\n\nIt is a condition for any claim and payment under this guarantee to be made that the advance payment referred to above must have been received by the Consultant on their account number ___________ at _________________ [name and address of bank].
\n\nThe maximum amount of this guarantee shall be progressively reduced by the amount of the advance payment repaid by the Consultant as indicated in certified statements or invoices marked as “paid” by the Client which shall be presented to us. This guarantee shall expire, at the latest, upon our receipt of the payment certificate or paid invoice indicating that the Consultant has made full repayment of the amount of the advance payment, or on the __ day of _[month]__________, [year]__,2 whichever is earlier. Consequently, any demand for payment under this guarantee must be received by us at this office on or before that date.
\n\n\n\n
This guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010 revision, ICC Publication No. 758.
\n\n\n\n
_____________________
\n\n[signature(s)]
\n\n\n\n
{Note: All italicized text is for indicative purposes only to assist in preparing this form and shall be deleted from the final product.}
\n\n\n\n
[1] [“loan agreement” term is used for IBRD loans; “financing agreement” is used for IDA credits; and “grant agreement” is used for Recipient-Executed Trust Funds administered by IBRD or IDA]
\n\n[2] For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract.
\n\n[3] A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
\n\n[4] Inspections in this context usually are investigative (i.e., forensic) in nature. They involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third party verification of information.
\n\n[5] For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract.
\n\n[6] A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
\n\n[7] Inspections in this context usually are investigative (i.e., forensic) in nature. They involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third party verification of information.
\n\n1 The Guarantor shall insert an amount representing the amount of the advance payment and denominated either in the currency(ies) of the advance payment as specified in the Contract, or in a freely convertible currency acceptable to the Client.
\n\n2 Insert the expected expiration date. In the event of an extension of the time for completion of the Contract, the Client would need to request an extension of this guarantee from the Guarantor. Such request must be in writing and must be made prior to the expiration date established in the guarantee. In preparing this guarantee, the Client might consider adding the following text to the form, at the end of the penultimate paragraph: “The Guarantor agrees to a one-time extension of this guarantee for a period not to exceed [six months][one year], in response to the Client’s written request for such extension, such request to be presented to the Guarantor before the expiry of the guarantee.”
"},{"id":"OP00218977","notice_type":"Request for Expression of Interest","noticedate":"16-Mar-2023","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2023-04-03T00:00:00Z","submission_deadline_time":"16:00","project_ctry_name":"India","project_id":"P168633","project_name":"Kerala Solid Waste Management Project","bid_reference_no":"IN-SUCM -344056-CS-QCBS","bid_description":"Communication Agency to drive the Mass Media Campaign and Digital Media Campaign for all IEC Initiatives","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Swaraj Bhavan\nNanthancodu, Kowdiar\nThiruvananthapuram 695 003","contact_ctry_name":"India","contact_email":"adeelaabdullaias@gmail.com","contact_name":"Adeela Abdulla IAS","contact_organization":"Suchitwa Mission (State PMU)","contact_phone_no":"8848678982","contact_web_url":"www.sanitation.kerala.gov.in","submission_date":"2023-03-16T00:00:00Z","notice_text":"Direct RFP for the Selection of Communications Consultants for KSWMP
RFP No.: IN-SUCM -344056-CS-QCBS
Consulting Services for:
Selection of Communications Consultants for KSWMP
Client: KERALA SOLID WASTE MANAGEMENT PROJECT (KSWMP)
LOCAL SELF GOVERNMENT DEPARTMENT, GOVERNMENT OF KERALA
Country: INDIA
Issued on: February 25, 2022
TABLE OF CONTENT
PART I 3
Section 1. Letter of Invitation 3
Section 2. Instructions to Consultants and Data Sheet 5
Section 3. Technical Proposal – Standard Forms 47
Section 4. Financial Proposal - Standard Forms 61
Section 5. Eligible Countries 71
Section 6. Fraud and Corruption 73
Section 7. Terms of Reference 75
PART II 95
Section 8. Conditions of Contract and Contract Forms 95
Letter of Invitation
Consulting Services
Name of Assignment: Selection of Communications Consultants for KSWMP
RFP Reference No.: IN-SUCM -344056-CS-QCBS
Loan No./Credit No./ Grant No.: IBRD-P4960
Location and Date: Thiruvananthapuram, Kerala, India
Date 25 February 2023
Dear Mr. /Ms.:
The Government of Kerala through Government of India (hereinafter called “Borrower”) has received financing from the International Bank for Reconstruction and Development (IBRD) (the “Bank”) in the form of a “loan” (hereinafter called “loan” toward the cost of the KERALA SOLID WASTE MANAGEMENT PROJECT (KSWMP). The Kerala Solid Waste Management Project (KSWMP), Local Self Government Department, Government of Kerala, an implementing agency of the Client, intends to apply a portion of the proceeds of this loan to eligible payments under the contract for which this Request for Proposals is issued.
The Kerala Solid Waste Management Project (KSWMP)now invites online proposals to provide the following consulting services (hereinafter called “Services”): “Selection of Communications Consultants for KSWMP”. More details on the Services are provided in the Terms of Reference (Section 7).
A firm will be selected under Quality-cum-Cost Based Selection (QCBS) procedures and in a Full Technical Proposal (FTP) format as described in this RFP, in accordance with the Bank’s “Procurement Regulations for IPF Borrowers” Fourth Edition November 2020 (“Procurement Regulations”), which can be found at the following website: www.worldbank.org
The RFP includes the following documents:
Section 1 – Request for Proposals Letter
Section 2 - Instructions to Consultants and Data Sheet
Section 3 - Technical Proposal FTP - Standard Forms
Section 4 - Financial Proposal - Standard Forms
Section 5 – Eligible Countries
Section 6 – Fraud and Corruption
Section 7 - Terms of Reference
Section 8 - Standard Forms of Contract ([select: Time-Based or Lump-Sum])
Details on the proposal’s submission date, time and address are provided in ITC 17.7 and ITC 17.9.
Yours sincerely,
Dr. Adeela Abdulla IAS
Project Director
Address: 4th Floor, Trans Towers, Vazhuthacaud,
Thiruvananthapuram -695014, Kerala, India
Telephone: +91 471-2333011
E-Mail: tenderkswmp@gmail.com;
Website: www.kswmp.org;
TABLE OF CONTENT
A. General Provisions 7
1. Definitions 7
2. Introduction 9
3. Conflict of Interest 9
4. Unfair Competitive Advantage 11
5. Fraud and Corruption 11
6. Eligibility 11
B. Preparation of Proposals 12
7. General Considerations 13
8. Cost of Preparation of Proposal 13
9. Language 13
10. Documents Comprising the Proposal 13
11. Only One Proposal 13
12. Proposal Validity 14
13. Clarification and Amendment of RFP 15
14. Preparation of Proposals Specific Considerations 15
15. Technical Proposal Format and Content 16
16. Financial Proposal 16
C. Submission, Opening and Evaluation 17
17. Submission, Sealing, and Marking of Proposals 17
18. Confidentiality 18
19. Opening of Technical Proposals 19
20. Proposals Evaluation 19
21. Evaluation of Technical Proposals 19
22. Financial Proposals for QBS 20
23. Public Opening of Financial Proposals (for QCBS, FBS, and LCS methods) 20
24. Correction of Errors 21
25. Taxes 22
26. Combined Quality and Cost Evaluation 22
D. Negotiations and Award 23
27. Negotiations 23
28. Conclusion of Negotiations 24
29. Notification of Award 24
30. Signing of Contract 25
31. Procurement Related Complaint 25
E. Data Sheet 27
Instructions to Consultants
A. General Provisions
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a. Conflicting Activities | (i) Conflict between consulting activities and procurement of goods, works or non-consulting services: a firm that has been engaged by the Client to provide goods, works, or non-consulting services for a project, or any of its Affiliates, shall be disqualified from providing consulting services resulting from or directly related to those goods, works, or non-consulting services. Conversely, a firm hired to provide consulting services for the preparation or implementation of a project, or any of its Affiliates, shall be disqualified from subsequently providing goods or works or non-consulting services resulting from or directly related to the consulting services for such preparation or implementation. |
b. Conflicting Assignments | (ii) Conflict among consulting assignments: a Consultant (including its Experts and Sub-consultants) or any of its Affiliates shall not be hired for any assignment that, by its nature, may be in conflict with another assignment of the Consultant for the same or for another Client. |
c. Conflicting Relationships | (iii) Relationship with the Client’s staff: a Consultant (including its Experts and Sub-consultants) that has a close business or family relationship with a professional staff of the Borrower (or of the Client, or of implementing agency, or of a recipient of a part of the Bank’s financing) who are directly or indirectly involved in any part of (i) the preparation of the Terms of Reference for the assignment, (ii) the selection process for the Contract, or (iii) the supervision of the Contract, may not be awarded a Contract, unless the conflict stemming from this relationship has been resolved in a manner acceptable to the Bank throughout the selection process and the execution of the Contract. |
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a. Sanctions |
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b. Prohibitions |
(a) as a matter of law or official regulations, the Borrower’s country prohibits commercial relations with that country, provided that the Bank is satisfied that such exclusion does not preclude effective competition for the provision of Services required; or (b) by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower’s Country prohibits any import of goods from that country or any payments to any country, person, or entity in that country. |
c. Restrictions for State-Owned Enterprises |
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d. Restrictions for Public Employees |
(i) the services of the government official or civil servant are of a unique and exceptional nature, or their participation is critical to project implementation; and (ii) their hiring would not create a conflict of interest, including any conflict with employment or other laws, regulations, or policies of the Borrower. |
B. Preparation of Proposals | |
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a. Extension of Proposal Validity |
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b. Substitution of Key Experts at Validity Extension |
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c. Sub-Contracting |
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a. Price Adjustment |
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b. Taxes |
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c. Currency of Proposal |
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d. Currency of Payment |
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C. Submission, Opening and Evaluation | |
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a. Time-Based Contracts | 24.1.1 If a Time-Based contract form is included in the RFP, the Client’s evaluation committee will (a) correct any computational or arithmetical errors, and (b) adjust the prices if they fail to reflect all inputs included for the respective activities or items included in the Technical Proposal. In case of discrepancy between (i) a partial amount (sub-total) and the total amount, or (ii) between the amount derived by multiplication of unit price with quantity and the total price, or (iii) between words and figures, the former will prevail. In case of discrepancy between the Technical and Financial Proposals in indicating quantities of input, the Technical Proposal prevails and the Client’s evaluation committee shall correct the quantification indicated in the Financial Proposal so as to make it consistent with that indicated in the Technical Proposal, apply the relevant unit price included in the Financial Proposal to the corrected quantity, and correct the total Proposal cost. |
b. Lump-Sum Contracts | 24.1.2 If a Lump-Sum contract form is included in the RFP, the Consultant is deemed to have included all prices in the Financial Proposal, so neither arithmetical corrections nor price adjustments shall be made. The total price, net of taxes understood as per ITC 25, specified in the Financial Proposal (Form FIN-1) shall be considered as the offered price. Where there is a discrepancy between the amount in words and the amount figures, the amount in words shall prevail. |
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b. Fixed-Budget Selection (FBS) |
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c. Least-Cost Selection |
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D. Negotiations and Award | |
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a. Availability of Key Experts |
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b. Technical Negotiations |
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c. Financial Negotiations |
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Contract Award Notice Within ten (10) Business Days from the date of notification of award such request, the Client shall publish the Contract Award Notice which shall contain, at a minimum, the following information:
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Section 2. Instructions to Consultants
E. Data Sheet
ITC Reference | A. General | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
1 (m) | Electronic –Procurement System The Client shall use the following electronic-procurement system to manage this Request for Proposal (RFP) process: https://etenders.kerala.gov.in; The electronic-procurement system shall be used to manage the following part of the RFP process: Issuing RFP and Corrigenda, if any; submissions of Proposals, opening of Proposals, publication of Evaluation outcome | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
2.1 | Name of the Client: Kerala Solid Waste Management Project (KSWMP) Method of selection: Quality-cum-Cost Based Selection (QCBS) as per the Procurement Regulations for IPF Borrowers Fourth Edition November 2020 (available on www.worldbank.org) | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
2.2 | Financial Proposal to be submitted together with Technical Proposal: Yes. The name of the assignment is: Selection of Communications Consultants for KSWMP | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
2.3 | A pre-proposal conference will be held: Yes Date & Mode of pre-proposal conference: March 06, 2023; Online Time: 03.00 PM Telephone: +91 471 2333 011 E-mail: tenderkswmp@gmail.com; Link for online pre-proposal conference will be shared by the Client on receipt of e-mail requests from interested Firms; Contact person / Conference coordinator: Thejus Thomas, IEC Expert | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
2.4 | The Client will provide the following inputs, project data, reports, etc. to facilitate the preparation of the Proposals: The inputs that will be provided by the Client are all prior reports and deliverables of earlier communication consultant. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
4.1 | Not Applicable. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
6.3.1 | A list of debarred firms and individuals is available at the Bank’s external website: www.worldbank.org/debarr | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
B. Preparation of Proposals | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
9.1 | This RFP has been issued in the English language. Proposals shall be submitted in English language. All correspondence exchange shall be in English language. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
10.1 | The Proposal shall comprise the following. The Technical and Financial Proposals shall be submitted online in the e-procurement system in separate folders: For FULL TECHNICAL PROPOSAL (FTP): The Technical Proposal comprising:
AND The Financial Proposal comprising: (1) FIN-1 (2) FIN-2 (3) FIN-3 (4) FIN-4 (5) FIN-5 (5) Statement of Undertaking (if required under Data Sheet 10.2 below) | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
10.2 | Statement of Undertaking is required: Yes. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
11.1 | Participation of Sub-consultants, Key Experts and Non-Key Experts in more than one Proposal is permissible: Yes. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
12.1 | Proposals shall be valid for 120 days’ calendar days | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
12.4 | Replace second sentence of ITC 12.4 with the following: “However, should the need arise, any request for extension of validity will be hosted on e-procurement portal and an e-mail will be sent to each Consultant. The Consultants may send their response if any on the e-procurement portal and through e-mail at the e-mail id given in Data Sheet 2.3. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
13 | Replace ITC 13 with the following: “13.1. The e-procurement system specified in ITC 1(m) provides for online clarifications. A Consultant may request an online clarification of any part of the RFP during the period indicated in the Data Sheet before the Proposals’ submission deadline, or raise its inquiries during the pre-proposal conference, if provided for in accordance with ITC 2.3. Clarifications requested through any other mode shall not be considered by the Client. The Client will respond online by uploading the response (including an explanation of the query but without identifying its source) for information of all Consultants. Should the Client deem it necessary to amend the RFP as a result of a clarification, it shall do so following the procedure described in ITC 13.1.1 and ITC 13.1.2 below. It is the consultant’s responsibility to check on the e-procurement system, for any addendum/ amendment/ corrigendum to the RFP document. 13.1.1 At any time before the proposal submission deadline, the Client may amend the RFP by issuing an amendment online in accordance with the procedure described in the Data Sheet. The amendment shall be binding on all Consultants. The Client shall not be liable for any information not received by the Consultants. It is the Consultants’ responsibility to verify the website for the latest information related to the RFP. 13.1.2 If the amendment is substantial, the Client may extend the proposal submission deadline to give the Consultants reasonable time to take an amendment into account in their Proposals, by amending the RFP in accordance with ITC 13.1.1. 13.2 A Consultant may modify its Proposal in the following manner, by using the appropriate option for proposal modification on e-procurement portal, before the deadline for submission of proposals. No modifications to the Technical or Financial Proposal shall be accepted after the proposal submission deadline. (a) For proposal modification and consequential re-submission, the Consultant is not required to withdraw the proposal submitted earlier. The last modified proposal submitted by the consultant within the proposal submission time shall be considered as the ‘Proposal’. (b) For this purpose, modification/withdrawal by other means will not be accepted. (c) The modification and consequential re-submission of proposals is allowed any number of times. (d) A consultant may withdraw its proposal by using the appropriate option for proposal withdrawal, before the deadline for submission of proposals. However, if the proposal is withdrawn, re-submission is allowed as applicable to the e-procurement system].” | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
13.1 | Clarifications may be requested online no later than 21 days prior to the submission deadline. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
13.1.1 | The Client will host the amendment to RFP, if any on the e-procurement portal at any time prior to the submission deadline. The system will also send auto-e-mail regarding hosting of amendment to Consultants who have started working on the RFP. The Consultants shall remain responsible to view amendment to RFP. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
13.2 (d) | Re-submission of the proposal is “allowed”, if withdrawn. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
14.1.2 (do not use for Fixed Budget method) | Estimated total cost of the assignment: INR 120 Lakhs Per Year | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
14.1.3 for time-based contracts only | “Not applicable”. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
14.1.4 and 26.2 use for Fixed Budget method | “Not applicable”. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
15.1 | Delete from the first sentence of ITC 15.1, the following: ‘and shall comprise the documents listed in the Data Sheet’. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
15.2 | The format of the Technical Proposal to be submitted is: FTP Submission of the Technical Proposal in a wrong format may lead to the Proposal being deemed non-responsive to the RFP requirements. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
16.1 | (1) a per diem allowance, including hotel, for experts for every day of absence from the home office for the purposes of the Services; (2) cost of travel by the most appropriate means of transport and the most direct practicable route; (3) cost of office accommodation, including overheads and back-stop support; (4) communications costs; (5) cost of purchase or rent or freight of any equipment required to be provided by the Consultants; (6) cost of reports production (including printing) and delivering to the Client; | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
16.2 | A price adjustment provision applies to remuneration rates: No. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
16.3 | Information on the Consultant’s tax obligations in India can be found from the Ministry of Finance, Government of India website http://finmin.nic.in Consultants and their Sub-consultants and Experts are responsible for payment of all taxes as applicable in India. The Client will, however reimburse on proof of submission with relevant Government Authority, the Goods & Services Tax (GST) payable on the contract value by the consultant, as per Applicable Law in India. Statutory deductions of taxes at source (TDS), however, shall be made as applicable. The above only are to be shown separately in the financial proposal. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
16.4 | The Financial Proposal shall be submitted in Indian Rupees. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
16.5 | Payments under the Contract shall be made in Indian Rupees. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
C. Submission, Opening and Evaluation | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
17 | Replace ITC 17 with the following: “17.1 The Consultant shall submit a digitally signed, encrypted, and complete Proposal comprising the documents and forms in accordance with ITC 10 (Documents Comprising Proposal). Consultants shall mark as “CONFIDENTIAL” information in their Proposals which is confidential to their business. This may include proprietary information, trade secrets or commercial or financially sensitive information. The submission shall be done electronically on the e-procurement system and in accordance with procedure specified in the Data Sheet. Proposals submitted by any other means will be rejected. Detailed guidelines for viewing proposals, and for online submission of proposals are given on the website. 17.2 An authorized representative of the Consultant shall digitally sign the original submission letters in the required format for both the Technical Proposal and, if applicable, the Financial Proposal and shall initial all pages of both. The authorization shall be in the form of a written power of attorney to be scanned and uploaded together with the Technical Proposal. 17.2.1 A Proposal submitted by a Joint Venture shall be signed by all members so as to be legally binding on all members, or by an authorized representative who has a written power of attorney signed by each member’s authorized representative. The submission letters and the power of attorney shall then be scanned and uploaded together with the Technical Proposal. 17.3 Any modifications, revisions, interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the person signing the Proposal. 17.4 The Proposal or its modifications must be uploaded on the e-procurement portal specified in ITC 1(m), no later than the deadline indicated in the Data Sheet, or any extension to this deadline. The electronic system will not accept any Proposal or its modification for uploading after the deadline, as per server time. 17.5 Once the Proposal is uploaded on the portal, the system will generate a unique identification number with the stamped submission time. The unique identification number with the time stamp represents an acknowledgement of the Proposal submission. Any other system’s functionality requirements are specified in the Data Sheet.” | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
17.1 | The electronic submission procedures shall be as follows: The Consultants shall submit their Proposals (both Technical and Financial) electronically on the e-procurement portal specified in ITC 1(m), following the procedure given below. Detailed guidelines for viewing proposals and for online submission are given on the website: (a) To participate in the e-tendering process, it is mandatory for the consultants to have enrolment/registration in the website, and valid Class … [insert as required for the e-procurement system, usually Class II/III(DSC) with signing + Encryption] Digital Signature Certificate (in the name of person who will sign the proposal) in the form of smart card/e-token, obtained from any of the licensed Certifying Agency authorized by the Government of India. Consultants can see the list of licensed CAs from the link www.cca.gov.in [modify the link or refer to the source where such list can be found, if required] (b) The consultant should register in the website using the relevant option available. Then the Digital Signature registration has to be done with the e-token, after logging into the website. The consultant can then login the website through the secured login by entering the password of the e-token & the user id/ password chosen during registration. (c) The size of individual files containing the documents comprising the Proposal(s) shall not exceed 10 MB and there is no limit on the number of files to be uploaded. [modify, if required] [Note for Consultants: For online submission of proposals, the Consultants shall fill up online, the forms that are available for online filling on the e-portal. The rest of the forms shall be downloaded by the Consultants and filled up. The filled-up pages shall then be digitally signed, scanned and uploaded on the e-procurement portal along with the scanned copies of the supporting documents.] | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
17.4 | The Proposals must be uploaded on the e-procurement portal specified in ITC 1(m) no later than: Date: 03 April 2023 Time: 16:00 Hrs. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
17.5 | None | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
19 | Replace ITC 19 with the following: “19.1 The Client’s evaluation committee shall conduct the opening of the Technical Proposals online following the procedure described in the Data Sheet and this could be viewed online by the Consultants. The consultants or their authorized representatives may attend the online opening in person if this option is offered in the Data Sheet. The opening date, time and the address are stated in the Data Sheet. The folder with the Financial Proposal shall remain unopened, encrypted, in the e-procurement system until the subsequent public opening in accordance with ITC 23. 19.2 At the opening of the Technical Proposals the following shall be read out and recorded online simultaneously: (i) the name and the country of the Consultant or, in case of a Joint Venture, the name of the Joint Venture, the name of the lead member and the names and the countries of all members; (ii) the presence or absence of the folder with the Financial Proposal in the portal; and (iii) any other information deemed appropriate or as indicated in the Data Sheet.” | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
19.1 | The procedure for online opening of technical proposals shall be: Technical proposal will be opened on the e-procurement portal by the Client’s Evaluation Committee at the date and time indicated below. Date: 03 April 2023 Time: 16:30 Hrs. Consultants have an option to attend the opening of the Technical Proposals in person. The opening shall take place at: Kerala Solid Waste Management Project (KSWMP) 4th Floor, Trans Towers, Vazhuthacaud, Thiruvananthapuram -695014, Kerala, India Telephone: 0471-2333011 E-Mail: tenderkswmp@gmail.com Website: www.kswmp.org In the event of the specified date of proposal opening being declared a holiday for the Client, the proposals will be opened at the appointed time and location on the next working day | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
19.2 | In addition, the following information will be read aloud at the opening of the Technical Proposals: N/A | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
21.1 [for FTP] | Consultants’ technical proposal shall be evaluated in two parts.
Part A (as mentioned below) shall be the mandatory criteria that the Agency must meet. Technical Proposals of Agency who do not meet the criteria in Part A, shall not be further evaluated, and the proposal shall be rejected. Technical Proposal of Agency, who meet the criteria in Part A, shall be evaluated further using the scoring scheme contained in Part B below.
Part A: Mandatory Criteria:
Part B: Evaluation Criteria: Criteria, sub-criteria, and point system for the evaluation of the Full Technical Proposals:
Total points for the chosen criteria: 100 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
22.2 | Replace second sentence of ITC 22.2 with the following: “All other Financial Proposals shall not be opened.” | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Public Opening of Financial Proposals | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
23 | Replace ITC 23.1 with the following: “23.1 After the technical evaluation is completed and the Bank has issued its no objection (if applicable), the Client shall notify online through e-procurement portal those Consultants whose Proposals were considered non-responsive to the RFP and TOR or did not meet the minimum qualifying technical score, advising them the following:
In ITC 23.2(b) first sentence, after the words ‘in writing’, add the following: ‘online through e-procurement portal’ In ITC 23.2(b)(iv), after the words ‘location of the’ add the following: ‘online’ Replace ITC 23.4 with the following: “23.4 The Consultant’s attendance at the opening of the Financial Proposals (in person, or online) is optional and is at the Consultant’s choice” Replace ITC 23.5 with the following: “The Financial Proposals shall be publicly opened online by the Client’s evaluation committee in the presence of the representatives of the Consultants and anyone else who chooses to attend. Any interested party who wishes to attend this public opening should contact the client as indicated in the Data Sheet. Alternatively, a notice of the public opening of Financial Proposals may be published on the Client’s website, if available. At the opening, the names of the Consultants, and the overall technical scores, including the break-down by criterion, shall be read aloud and recorded online simultaneously. The Financial Proposals shall be then opened, and the total prices read aloud and recorded online simultaneously. The records of the opening shall remain on the e-procurement portal for the information of all Consultants who submitted Proposals and the Bank, unless the Data Sheet provides for other means of sending notifications and the results of the financial opening.” | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
23.5 | Following the completion of the evaluation of the Technical Proposals, the Client will notify online through e-procurement portal, all Consultants of the location, date and time of the public opening of Financial Proposals. Any interested party who wishes to attend this public opening should contact Project Director, KSWMP, tenderkswmp@gmail.com and request to be notified of the location, date and time of the public opening of Financial Proposals. The request should be made before the deadline for submission of Proposals, stated above. Alternatively, a notice of the public opening of Financial Proposals may be published on the Client’s website, if available. In the event of the specified date of proposal opening being declared a holiday for the Client, the proposals will be opened at the appointed time and location on the next working day. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
25.1 | For the purpose of the evaluation, the Client will exclude: all local identifiable indirect taxes such as GST or similar taxes levied on the contract’s invoices. If a Contract is awarded, at Contract negotiations, all such taxes will be discussed, finalized (using the itemized list as a guidance but not limiting to it) and added to the Contract amount as a separate line, also indicating which taxes shall be paid by the Consultant and which taxes are withheld and paid by the Client on behalf of the Consultant. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
26.1 (QCBS only) | The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as following: Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest price, and “F” the price of the proposal under consideration. The weights given to the Technical (T) and Financial (P) Proposals are: T = 80% P = 20% Proposals are ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1) as following: S = St x T% + Sf x P%. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
D. Negotiations and Award | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
27.1 | Expected date and address for contract negotiations: TENTATIVE Date: 24 April, 2023 Address: 4th Floor, Trans Towers, Vazhuthacaud, Thiruvananthapuram -695014, Kerala, India Telephone: 0471-2333011 E-Mail: tenderkswmp@gmail.com Website: www.kswmp.org | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
29 | 29.1 Disabled 29.2 The Contract Award Notice shall be published on the Client’s website with free access if available, or in at least one newspaper of national circulation in the Client’s Country, or in the official gazette and on e-procurement portal.” | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
30.1 | Replace ITC 30 with the following: “The Contract shall be signed prior to the expiry date of the Proposal validity, specified in ITC 12.1 or any extension thereof.” | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
30.2 | Expected date/month for the commencement of the Services: Month: May, 2023 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
31.1 | The procedures for making a Procurement-related Complaint are detailed in the “Procurement Regulations for IPF Borrowers (Annex III).” If a Consultant wishes to make a Procurement-related Complaint, the Consultant shall submit its complaint following these procedures, In Writing (by the quickest means available, such as by email or fax), to: For the attention: [insert full name of person receiving complaints] Title/position: [insert title/position] Client: [insert name of Client] Email address: [insert email address] Fax number: [insert fax number] delete if not used In summary, a Procurement-related Complaint may challenge any of the following:
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Annexure 1 to SECTION-2
SPECIFIC APPLICATION OF EVALUATION CRITERIA
CRITERIA-I
SPECIFIC EXPERIENCE OF THE CONSULTANT (AS A FIRM) RELEVANT TO THE ASSIGNMENT: 30 Points
[Note to Consultant: The Client will assess similarity of the work to be done in this assignment (refer ITC 21.1 of this RFP) with assignments successfully completed by the Consultant in India / any other countries of Asian region in the last 5 years (i.e.2017 to 2022). Client testimony if provided will be an additional factor. The Consultant should provide documentary evidence such as copy of Completion Certificate or Performance Certificate for each of the assignments shown by the consultant, from the client. The experience shall not be considered for evaluation if such requisite support documents are not provided with the proposal.
APPLICATION OF EVALUATION CRITERIA (I)
| Scoring | Number of projects* meeting the requirement | Point Allocation Max. Score allocated for the Criteria(i) | |
1 | Similar assignment experience for GOI /State Governments | 10 | |
a) | Maximum 2 projects | 2 marks each | |
b) | Maximum 5 projects | 2 marks each | |
2 | Similar assignment experience of Campaigns for Government of Kerala or its agencies | 10 | |
a) | Maximum of 4 Projects | 2.5 mark each | |
3 | Specific experience of social media and website management | 5 | |
a) | Maximum of 2 projects | 2.5 marks each | |
4 | For specific experience of handling development/ behavior change | 5 | |
a) | Maximum of 2 projects | 2.5 marks each |
In case of more than six assignments, first six projects in the serial order would be evaluated.
b) CRITERIA-II ADEQUACY AND QUALITY OF THE PROPOSED METHODOLOGY, AND WORKPLAN IN RESPONDING TO THE TERMS OF REFERENCE (TORs): 50 Points
Technical Approach & Methodology: 10
Work Plan: 10
Strategy and In-house capabilities: 30
[Notes to Consultant: the client will assess whether the proposed methodology is clear, responds to the TORs, work plan is realistic and implementable; overall team composition is balanced and has an appropriate skill mix; and the work plan has right input of Experts]
APPLICATIONOFEVALUATION CRITERIA(II)
Sub Criteria: TECHNICAL APPROACH AND METHODOLOGY (10 points)
[Note to Consultant:
Points shall be awarded based on whether the proposed approach is discussed in detail and the methodology is specifically tailored to the characteristics of the assignment.
| Scoring | Sub Criteria | Point Allocation Max. Score allocated for the Criteria | |
a) | Technical Approach & Methodology | 10 | |
Excellent Technical Approach | 10 | ||
Very Good | 08 | ||
Good | 06 | ||
Average | 04 | ||
Below Average | 00 |
Sub Criteria: WORK PLAN (10 points)
[Note to Consultant:
Points shall be awarded based on evaluation of how the work plan responds to the TORs, whether all important activities are indicated in the activity schedule, and their timing is appropriate and consistent with the assignment outputs.
| Scoring | Sub Criteria | Point Allocation Max. Score allocated for the Criteria | |
a) | Work Plan | 10 | |
Excellent Work Plan | 10 | ||
Very Good | 08 | ||
Good | 06 | ||
Average | 04 | ||
Below Average | 00 |
3. Sub Criteria: Strategy and In-house capabilities (30 points)
[Note to Consultant:
Points shall be awarded based on evaluation of how the strategy, creative approach, and in-house capabilities respond to the TOR. The consultant shall include sample creatives exclusively developed for KSWMP or from similar previous assignments
| Scoring | Sub Criteria | Point Allocation Max. Score allocated for the Criteria | ||||||||||
3.1 | Branding and Mass Media Campaign for promoting KSWMP |
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3.2 | PR Strategy and Campaign for KSWMP |
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3.3 | Social media strategy and digital engagement plan |
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3.4 | Two Creatives prepared for OOH media/ ATL/ Mass Media campaign (for any previous assignments undertaken by the Agency or exclusively developed for KSWMP) |
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3.5 | Two leaflets /brochures/ pamphlets (for any previous assignments undertaken by the Agency or exclusively developed for KSWMP) |
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3.6 | Two TV Ads/ Project Videos/ Infographic Videos (for any previous assignments undertaken by the Agency or exclusively developed for KSWMP) |
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CRITERIA-III
KEY EXPERTS’ QUALIFICATIONS AND COMPETENCE FOR THE ASSIGNMENT: 20 POINTS FOR ALL KEY EXPERT POSITIONS
The number of points to be assigned to each of the above positions shall be determined considering the following two sub-criteria and relevant percentage weights.
General qualifications (general education, training, and experience):[30%].
Adequacy for the Assignment (relevant education, training, experience in the sector/similar assignments): [70%]
APPLICATION OF EVALUATION CRITERIA (III)
General qualifications (general education, training, and experience): [30%]
| General qualifications | Point Allocation as percentage of Max. Score allocated for the “General Qualification” for specific Key Expert Position | |
I | Very good submission-greatly exceeds requirements | 30 % |
II | Good submission- exceeds requirements | 27 % |
III | Acceptable submission – meets all requirements | 24 % |
IV | Marginally acceptable submission-meets most requirements | 21 % |
V | Poor submission-meets few requirements | 0 |
VI | No submission | 0 |
Adequacy for the Assignment (relevant education, training, experience in the sector/similar assignments):[70%]
| Adequacy for the Assignment | Point Allocation as percentage of Max. Score allocated for “Adequacy for The Assignment” for specific Key Expert Position | |
I | Very good submission-greatly exceeds requirements | 70 % |
II | Good submission- exceeds requirements | 63 % |
III | Acceptable submission –meets all requirements | 56 % |
IV | Marginally acceptable submission-meets most requirements | 49 % |
V | Poor submission-meets few requirements | 0 |
VI | No submission | 0 |
Section 3. Technical Proposal – Standard Forms
{Notes to Consultant shown in brackets { } throughout Section 3 provide guidance to the Consultant to prepare the Technical Proposal; they should not appear on the Proposals to be submitted.}
Checklist of Required Forms
Required for FTP or STP | FORM | DESCRIPTION | Page Limit | |
FTP | STP | |||
TECH-1 | Technical Proposal Submission Form. | 2 pages | ||
If applicable | TECH-1 Attachment | If the Proposal is submitted by a joint venture, attach a letter of intent or a copy of an existing agreement. | ||
If applicable | Power of Attorney | No pre-set format/form. In the case of a Joint Venture, several are required: a power of attorney for the authorized representative of each JV member, and a power of attorney for the representative of the lead member to represent all JV members | As required | |
TECH-2 | Consultant’s Organization and Experience. | |||
TECH-2A | A. Consultant’s Organization | 4 pages | ||
TECH-2B | B. Consultant’s Experience | 25-30 pages | ||
TECH-3 | Comments or Suggestions on the Terms of Reference and on Counterpart Staff and Facilities to be provided by the Client. | |||
TECH-3A | A. On the Terms of Reference | 2 pages | ||
TECH-3B | B. On the Counterpart Staff and Facilities | 2 pages | ||
TECH-4 A | Description of the Approach, Methodology, and Work Plan for Performing the Assignment | 25 -30 pages | ||
TECH-4 B | Strategies & In House Capabilities | *Media File | ||
TECH-5 | Work Schedule and Planning for Deliverables | A3 5 pages | ||
TECH-6 | Team Composition, Key Experts Inputs, and attached Curriculum Vitae (CV) | As required (Limit 5 pages per CV) | ||
TECH-7 | Code of Conduct (ES) | As required |
All pages of the original Technical and Financial Proposal shall be initialed by the same authorized representative of the Consultant who signs the Proposal.
* Modes Of submission explained in detail in FORM TECH – 4B.
Form TECH-1
Technical Proposal Submission Form
{Location, Date}
To: [Name and address of Client]
Dear Sirs:
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposals (RFP) dated [Insert Date] and our Proposal. We are hereby submitting our Proposal, which includes this Technical Proposal and a Financial Proposal.
{If the Consultant is a joint venture, insert the following: We are submitting our Proposal a joint venture with: {Insert a list with full name and the legal address of each member, and indicate the lead member}. We have attached a copy {insert: “of our letter of intent to form a joint venture” or, if a JV is already formed, “of the JV agreement”} signed by every participating member, which details the likely legal structure of and the confirmation of joint and severable liability of the members of the said joint venture.
{OR
If the Consultant’s Proposal includes Sub-consultants, insert the following: We are submitting our Proposal with the following firms as Sub-consultants: {Insert a list with full name and address of each Sub-consultant.}
We hereby declare that:
a) All the information and statements made in this Proposal are true and we accept that any misinterpretation or misrepresentation contained in this Proposal may lead to our disqualification by the Client and/or may be sanctioned by the Bank.
(b) Our Proposal shall be valid and remain binding upon us until [insert day, month and year in accordance with ITC 12.1].
(c) We have no conflict of interest in accordance with ITC 3.
(d) We meet the eligibility requirements as stated in ITC 6, and we confirm our understanding of our obligation to abide by the Bank’s policy in regard to Fraud and Corruption as per ITC 5.
(e) We, along with any of our sub-consultants, subcontractors, suppliers, or service providers for any part of the contract, are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension or a debarment imposed by the World Bank Group or a debarment imposed by the World Bank Group in accordance with the Agreement for Mutual Enforcement of Debarment Decisions between the World Bank and other development banks. Further, we are not ineligible under the Client’s country laws or official regulations or pursuant to a decision of the United Nations Security Council.
(f) In competing for (and, if the award is made to us, in executing) the Contract, we undertake to observe the laws against fraud and corruption, including bribery, in force in India.
(g) Except as stated in the Data Sheet, ITC 12.7, we undertake to negotiate a Contract on the basis of the proposed Key Experts. We accept that the substitution of Key Experts for reasons other than those stated in ITC 12 and ITC 27.4 may lead to the termination of Contract negotiations.
(h) Our Proposal is binding upon us and subject to any modifications resulting from the Contract negotiations.
We undertake, if our Proposal is accepted and the Contract is signed, to initiate the Services related to the assignment no later than the date indicated in ITC 30.2 of the Data Sheet.
We understand that the Client is not bound to accept any Proposal that the Client receives.
We remain,
Yours sincerely,
_________________________________________________________________
Signature (of Consultant’s authorized representative) {In full and initials}:
Full name: {insert full name of authorized representative}
Title: {insert title/position of authorized representative}
Name of Consultant (company’s name or JV’s name):
Capacity: {insert the person’s capacity to sign for the Consultant}
Address: {insert the authorized representative’s address}
Phone/fax: {insert the authorized representative’s phone and fax number, if applicable}
Email: {insert the authorized representative’s email address}
{For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached}
Form TECH-2 (for Full Technical Proposal Only)
Consultant’s Organization and Experience
Form TECH-2: a brief description of the Consultant’s organization and an outline of the recent experience of the Consultant that is most relevant to the assignment. In the case of a joint venture, information on similar assignments shall be provided for each partner. For each assignment, the outline should indicate the names of the Consultant’s Key Experts and Sub-consultants who participated, the duration of the assignment, the contract amount (total and, if it was done in a form of a joint venture or a sub-consultancy, the amount paid to the Consultant), and the Consultant’s role/involvement.
A - Consultant’s Organization
1. Provide here a brief description of the background and organization of your company, and – in case of a joint venture – of each member for this assignment.
2. Include organizational chart, a list of Board of Directors, and beneficial ownership.
B - Consultant’s Experience
1. List only previous similar assignments successfully completed in the last 05 years (2017-2022). Refer Annexure 1 to Section 2 of this RFP
2. List only those assignments for which the Consultant was legally contracted by the Client as a company or was one of the joint venture members. Assignments completed by the Consultant’s individual experts working privately or through other consulting firms cannot be claimed as the relevant experience of the Consultant, or that of the Consultant’s partners or sub-consultants, but can be claimed by the Experts themselves in their CVs. The Consultant should be prepared to substantiate the claimed experience by presenting copies of relevant documents and references if so requested by the Client.
Duration | Assignment name/& brief description of main deliverables/outputs | Name of Client & Country of Assignment | Approx. Contract value (in Rs.)/ Amount paid to your firm | Role on the Assignment |
|---|---|---|---|---|
{e.g., Jan.2009– Apr.2010} | {e.g., “Improvement quality of...............”: designed master plan for rationalization of ........; } | {e.g., Ministry of ......, country} | {e.g., Rs.1 mill/Rs. 0.5 mill} | {e.g., Lead partner in a JV A&B&C} |
{e.g., Jan-May 2008} | {e.g., “Support to sub-national government.....”: drafted secondary level regulations on..............} | {e.g., municipality of........., country} | {e.g., Rs. 0.2 mil/Rs. 0.2 mil} | {e.g., sole Consultant} |
Form TECH-3 (for Full Technical Proposal)
Comments and Suggestions on the Terms of Reference, Counterpart Staff, and Facilities to be Provided by the Client
Form TECH-3: comments and suggestions on the Terms of Reference that could improve the quality/effectiveness of the assignment; and on requirements for counterpart staff and facilities, which are provided by the Client, including: administrative support, office space, local transportation, equipment, data, etc.
A - On the Terms of Reference
{improvements to the Terms of Reference, if any}
B - On Counterpart Staff and Facilities
{comments on counterpart staff and facilities to be provided by the Client. For example, administrative support, office space, local transportation, equipment, data, background reports, etc., if any}
Form TECH-4 A (for Full Technical Proposal Only)
Description of Approach, Methodology, and Work Plan in Responding to the Terms of Reference
Form TECH-4: a description of the approach, methodology and work plan for performing the assignment, including a detailed description of the proposed methodology and staffing for training, if the Terms of Reference specify training as a specific component of the assignment.
{Suggested structure of your Technical Proposal (in FTP format):
Technical Approach and Methodology
Work Plan
Organization and Staffing}
a) Technical Approach and Methodology. {Please explain your understanding of the objectives of the assignment as outlined in the Terms of Reference (TORs), the technical approach, and the methodology you would adopt for implementing the tasks to deliver the expected output(s), and the degree of detail of such output. Please do not repeat/copy the TORs in here.}
b) Work Plan. {Please outline the plan for the implementation of the main activities/tasks of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and tentative delivery dates of the reports. The proposed work plan should be consistent with the technical approach and methodology, showing your understanding of the TOR and ability to translate them into a feasible working plan. A list of the final documents (including reports) to be delivered as final output(s) should be included here. The work plan should be consistent with the Work Schedule Form.}
c) Organization and Staffing. {Please describe the structure and composition of your team, including the list of the Key Experts, Non-Key Experts and relevant technical and administrative support staff.}
Form TECH-4 B (for Full Technical Proposal Only)
Strategies & In House Capabilities
Form Tech 4B: A sample multimedia file as part of the proposal in a Media file (Pen drive or USB flash drive) is to be provided. This shall be submitted along with the online submission of proposals before the deadline.
{Suggested structure of your Technical Proposal (in FTP format):
Sl No | Item | Mode of Submission |
1 | Branding and Mass Media Campaign for promoting KSWMP | Upload in the e-tender portal / As media file on Pen drive or USB flash drive |
2 | PR Strategy and Campaign for KSWMP | Upload in the e-tender portal / As media file on Pen drive or USB flash drive |
3 | Social media strategy and digital engagement plan | Upload in the e-tender portal / As media file on Pen drive or USB flash drive |
4 | Two Creatives prepared for OOH media/ ATL/ Mass Media campaign (for any previous assignments undertaken by the Agency or exclusively developed for KSWMP) | Upload in the e-tender portal / As media file on Pen drive or USB flash drive |
5 | Two leaflets /brochures/ pamphlets (for any previous assignments undertaken by the Agency or exclusively developed for KSWMP) | Upload in the e-tender portal / As media file on Pen drive or USB flash drive |
6 | Two TV Ads/ Project Videos/ Infographic Videos (for any previous assignments undertaken by the Agency or exclusively developed for KSWMP) - | Upload in the e-tender portal / As media file on Pen drive or USB flash drive |
Note to the Consultant: There are two modes of submission stated in FORM TECH – 4B with respect to the six specific submissions listed in the above Table. The Bidder may ideally follow both options as explained below:
Along with all other TECH FORMS, the six submissions in the FORM TECH – 4B may also be uploaded in the e-tender Portal of Government of Kerala
These six Submissions of FORM TECH – 4B may also be delivered in the designated Office of the Client BEFORE THE CLOSING HOUR OF BID SUBMISSION by POST / COURIER / HAND DELIVERY in a Seal Envelope containing a Pen Drive or USB Flash Drive with the express instruction that the Envelope is to be opened only after the Closing Hours of BID Submission.
The purpose of granting both options of submission is to ensure that the six submissions listed herein are submitted without any technical glitches. Due to the large size of Videos there could be challenges in uploading the same in the e-tender portal.
Form TECH-5 (for FTP)
Work Schedule and planning for deliverables
N° | Deliverables 1 (D-..) | Months | |||||||||||
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | ..... | n | TOTAL | ||
D-1 | {e.g., Deliverable #1: Report A | ||||||||||||
1) data collection |
| ||||||||||||
2) drafting | |||||||||||||
3) inception report | |||||||||||||
4) incorporating comments | |||||||||||||
5) delivery of final report to Client} | |||||||||||||
D-2 | {e.g., Deliverable #2:...............} | ||||||||||||
1 List the deliverables with the breakdown for activities required to produce them and other benchmarks such as the Client’s approvals. For phased assignments, indicate the activities, delivery of reports, and benchmarks separately for each phase.
2 Duration of activities shall be indicated in a form of a bar chart.
3. Include a legend, if necessary, to help read the chart.
Form TECH-6 (for FTP)
Team Composition, Assignment, and Key Experts’ inputs
N° | Name | Expert’s input (in person/month) per each Deliverable (listed in TECH-5) | Total time-input (in Months) | ||||||||||||||
Position | D-1 | D-2 | D-3 | ........ | D-... | Home | Field | Total | |||||||||
KEY EXPERTS | |||||||||||||||||
K-1 | {e.g., Mr. Abbbb} | [Team Leader] | [Home] | [2 month] | [1.0] | [1.0] | |||||||||||
[Field] | [0.5 m] | [2.5] | [0] | ||||||||||||||
K-2 | |||||||||||||||||
K-3 | |||||||||||||||||
n | |||||||||||||||||
Subtotal | |||||||||||||||||
NON-KEY EXPERTS | |||||||||||||||||
N-1 | [Home] | ||||||||||||||||
[Field] | |||||||||||||||||
N-2 | |||||||||||||||||
n | |||||||||||||||||
Subtotal | |||||||||||||||||
Total |
1 For Key Experts, the input should be indicated individually for the same positions as required under the Data Sheet ITC21.1.
2 Months are counted from the start of the assignment/mobilization. One (1) month equals twenty two (22) working (billable) days. One working (billable) day shall be not less than eight (8) working (billable) hours.
3 “Home” means work in the office in the expert’s country of residence. “Field” work means work carried out in the Client’s country or any other country outside the expert’s country of residence.
Full time input
Part time input
Form TECH-6
(Continued)
CURRICULUM VITAE (CV)
Position Title and No. | {e.g., K-1, TEAM LEADER} |
Name of Expert: | {Insert full name} |
Date of Birth: | {day/month/year} |
Country of Citizenship/Residence |
Education: {List college/university or other specialized education, giving names of educational institutions, dates attended, degree(s)/diploma(s) obtained}
________________________________________________________________________
Employment record relevant to the assignment: {Starting with present position, list in reverse order. Please provide dates, name of employing organization, titles of positions held, types of activities performed and location of the assignment, and contact information of previous clients and employing organization(s) who can be contacted for references. Past employment that is not relevant to the assignment does not need to be included.}
Period | Employing organization and your title/position. Contact information for references | Country | Summary of activities performed relevant to the Assignment |
[e.g., May 2005-present] | [e.g., Ministry of ……, advisor/consultant to… For references: Tel…………/e-mail……; Mr. Hbbbbb, deputy minister] | ||
Membership in Professional Associations and Publications: ______________________________________________________________________
Language Skills (indicate only languages in which you can work): ______________
______________________________________________________________________
Adequacy for the Assignment:
Detailed Tasks Assigned on Consultant’s Team of Experts: | Reference to Prior Work/Assignments that Best Illustrates Capability to Handle the Assigned Tasks |
{List all deliverables/tasks as in TECH- 5 in which the Expert will be involved}
| |
Expert’s contact information: (e-mail …………………., phone……………)
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience, and I am available, as and when necessary, to undertake the assignment in case of an award. I understand that any misstatement or misrepresentation described herein may lead to my disqualification or dismissal by the Client, and/or sanctions by the Bank.
{day/month/year}
Name of Expert Signature Date
{day/month/year}
Name of authorized Signature Date
Representative of the Consultant
(the same who signs the Proposal)
Section 4. Financial Proposal - Standard Forms
{Notes to Consultant shown in brackets { } provide guidance to the Consultant to prepare the Financial Proposals; they should not appear on the Financial Proposals to be submitted.}
Financial Proposal Standard Forms shall be used for the preparation of the Financial Proposal according to the instructions provided in Section 2.
FIN-1 Financial Proposal Submission Form
FIN-2 Summary of Costs
FIN-3 Breakdown of Cost/Fee, including Appendix A “Financial Negotiations - Breakdown of Remuneration Rates” in the case of QBS method
FIN-4 Reimbursable expenses
FIN-5 Bill Of Quantity
Form FIN-1
Financial Proposal Submission Form
{Location, Date}
To: [Name and address of Client]
Dear Sirs:
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal.
Our attached Financial Proposal is for the amount of Rs. {Insert amount in words and figures}, [Insert “including” or “excluding”] of all indirect local taxes in accordance with ITC 25.1 in the Data Sheet. The estimated amount of local indirect taxes is Rs. {Insert amount in words and figures} which shall be confirmed or adjusted, if needed, during negotiations. {Please note that all amounts shall be the same as in Form FIN-2}.
Our Financial Proposal shall be valid and remain binding upon us, subject to the modifications resulting from Contract negotiations, for the period of time specified in the Data Sheet, ITC 12.1.
Commissions and gratuities paid or to be paid by us to an agent or any third party relating to preparation or submission of this Proposal and Contract execution, paid if we are awarded the Contract, are listed below:
Name and Address Amount and Purpose of Commission
of Agents Currency or Gratuity
{If no payments are made or promised, add the following statement: “No commissions or gratuities have been or are to be paid by us to agents or any third party relating to this Proposal and Contract execution.”}
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
_________________________________________________________________
Signature (of Consultant’s authorized representative) {In full and initials}:
Full name: {insert full name of authorized representative}
Title: {insert title/position of authorized representative}
Name of Consultant (company’s name or JV’s name):
Capacity: {insert the person’s capacity to sign for the Consultant}
Address: {insert the authorized representative’s address}
Phone/fax: {insert the authorized representative’s phone and fax number, if applicable}
Email: {insert the authorized representative’s email address}
{For a joint venture, either all members shall sign or only the lead member/consultant, in which case the power of attorney to sign on behalf of all members shall be attached}
Form FIN-2 Summary of Costs
Item | Cost |
{Consultant must state the proposed Costs in accordance with ITC 16.4 of the Data Sheet} | |
| In Indian Rupees (Rs.) | |
Cost of the Financial Proposal | |
Including: | |
(1) Cost | As per total in FORM FIN – 5 |
(2) Reimbursable | NOT APPLICABLE |
Total Cost of the Financial Proposal: {Should match the amount in Form FIN-1} | |
Indirect Local Tax Estimates – to be discussed and finalized at the negotiations if the Contract is awarded | |
Total Estimate for GST: |
FORM FIN-3 Breakdown of Cost
When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for the calculation of the Contract’s ceiling amount; to calculate applicable taxes at contract negotiations; and, if needed, to establish payments to the Consultant for possible additional services requested by the Client. This Form shall not be used as a basis for payments under Lump-Sum contracts. This FORM IS NOT TO BE FILLED UP.
A. COST | |||||
No | Task/Item | Unit Rate | Quantity | Gross | Total in INR |
(a) | Task 1 | 1 | |||
Task 2 | 1 | ||||
Task 3 | 2 | ||||
Total Fee | |||||
GST | |||||
Grand Total | |||||
Form FIN-4 Breakdown of Reimbursable Expenses
When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for calculation of the Contract ceiling amount, to calculate applicable taxes at contract negotiations and, if needed, to establish payments to the Consultant for possible additional services requested by the Client. This form shall not be used as a basis for payments under Lump-Sum contracts. THIS FORM IS NOT TO BE FILLED UP.
B. Reimbursable Expenses | |||||
N° | Type of Reimbursable Expenses | Unit | Unit Cost | Quantity | In Indian Rupees (Rs.) |
| {e.g., Per diem allowances**} | {Day} |
| ||
| {e.g., International flights} | {Ticket} |
| ||
| {e.g., In/out airport transportation} | {Trip} | |||
{e.g., Communication costs between Insert place and Insert place} | |||||
{e.g., reproduction of reports} | |||||
{e.g., Office rent} | |||||
.................................... | |||||
{Training of the Client’s personnel – if required in TOR} | |||||
Total Costs
|
Legend:
“Per diem allowance” is paid for each night the expert is required by the Contract to be away from his/her usual place of residence. Client can set up a ceiling.
FORM FIN-5
Bill Of Quantity
[Instruction to Consultants on Price Schedule]
When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for the calculation of the Contract’s ceiling amount; to calculate applicable taxes at contract negotiations; and, if needed, to establish payments to the Consultant for possible additional services requested by the Client. THIS FORM IS TO BE FILLED UP AND THE TOTAL SUM IN THIS PAGE WILL USED FOR FINANCIAL EVALUATION.
Note: The Format below has listed the deliverables in the first year alone, though the duration of the Contract is for four years with the option of mid-term review at the end of the second year and Client reserving the right for discontinuing the services of the Consultant at the end of second year due to non-performance. For the deliverables of the Consultant during the entire pendency of the Engagement, the unit rates and percentage management fee filled in by the Consultant in this Form FIN – 5 would be applicable.
No | Deliverables and structure of financial proposal | No. of direct delivery items per year / Indicative Value per Year of outsourced services | Unit Rate per direct delivery item / Percentage of management fee | Total Value |
|
| A | B | C = A*B |
A | Inception Report | Not to be quoted |
| |
B | Tasks 1 and Tasks II |
|
|
|
1 | Brochure - Content & Design | 6 |
|
|
2 | Project/Scheme Posters- Content & Design | 100 |
|
|
3 | Branding – Development of Tagline and Mascot | 1 |
|
|
4 | Development of Radio Spot Script – Up to 60 Sec | 30 |
|
|
5 | Production of ULB Explainer Video – Up to 5 minutes duration with shoot, VO and Computer Graphics | 2 |
|
|
6 | Production of Videos – Up to 5 minutes duration with 2/3 days shoot at multiple locations with cast | 6 |
|
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7 | Production of Television Ads - upto 40 seconds | 4 |
|
|
8 | Development of Designs for – Creatives, Carry bag, Tshirts, Caps, etc | 10 |
|
|
9 | Management fee for the indicative value of annual ongoing outsourced Support (to indicate Management Fee in percentage) | 50,00,000 |
|
|
10 | Management fee for the indicative value of Outdoor Activities, Wall Paintings, Bus / Train Displays by third parties; (To indicate Management Fee in Percentage) | 50,00,000 |
|
|
11 | Management fee for the indicative value of Print Ads - Concept, Design and Layout delivered by third parties; (To indicate Management Fee in Percentage) | 25,00,000 |
|
|
C | Task III - Digital Media Engagement - development of social media strategy | 1 |
|
|
12 | Development of Social Media / Digital Posters | 365 |
|
|
13 | Production of Short Videos / Thumbstopper - upto 60 seconds | 52 |
|
|
14 | Management fee for the indicative value of outsources services in Digital Media management (to indicate Management Fee in Percentage) | 25,00,000 |
|
|
D | Task - IV - evaluating campaign effectiveness |
|
|
|
14 | Design of research design for post campaign evaluation | 1 |
|
|
15 | Evaluation of effectiveness of the communications Campaign | 2 |
|
|
| Total value of engagement per year |
|
| XXXXX |
[Note to Consultant]
Please refer Section 6 (Deliverables) on the ToR before filling.
Section 5. Eligible Countries
In reference to ITC 6.3.2, for the information of Consultants, at the present time firms, goods and services from the following countries are excluded from this selection:
Under the ITC 6.3.2 (a): None
Under the ITC 6.3.2 (b): None
Section 6. Fraud and Corruption
(This Section 6, Fraud and Corruption shall not be modified)
Purpose
The Bank’s Anti-Corruption Guidelines and this annex apply with respect to procurement under Bank Investment Project Financing operations.
Requirements
The Bank requires that Borrowers (including beneficiaries of Bank financing); bidders (applicants/proposers), consultants, contractors and suppliers; any sub-contractors, sub-consultants, service providers or suppliers; any agents (whether declared or not); and any of their personnel, observe the highest standard of ethics during the procurement process, selection and contract execution of Bank-financed contracts, and refrain from Fraud and Corruption.
To this end, the Bank:
Defines, for the purposes of this provision, the terms set forth below as follows:
“corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party;
“fraudulent practice” is any act or omission, including misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain financial or other benefit or to avoid an obligation;
“collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party;
“coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party;
“obstructive practice” is:
deliberately destroying, falsifying, altering, or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive, or collusive practice; and/or threatening, harassing, or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation; or
acts intended to materially impede the exercise of the Bank’s inspection and audit rights provided for under paragraph 2.2 e. below.
Rejects a proposal for award if the Bank determines that the firm or individual recommended for award, any of its personnel, or its agents, or its sub-consultants, sub-contractors, service providers, suppliers and/ or their employees, has, directly or indirectly, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question;
In addition to the legal remedies set out in the relevant Legal Agreement, may take other appropriate actions, including declaring misprocurement, if the Bank determines at any time that representatives of the Borrower or of a recipient of any part of the proceeds of the loan engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices during the procurement process, selection and/or execution of the contract in question, without the Borrower having taken timely and appropriate action satisfactory to the Bank to address such practices when they occur, including by failing to inform the Bank in a timely manner at the time they knew of the practices;
Pursuant to the Bank’s Anti- Corruption Guidelines and in accordance with the Bank’s prevailing sanctions policies and procedures, may sanction a firm or individual, either indefinitely or for a stated period of time, including by publicly declaring such firm or individual ineligible (i) to be awarded or otherwise benefit from a Bank-financed contract, financially or in any other manner; (ii) to be a nominated sub-contractor, consultant, manufacturer or supplier, or service provider of an otherwise eligible firm being awarded a Bank-financed contract; and (iii) to receive the proceeds of any loan made by the Bank or otherwise to participate further in the preparation or implementation of any Bank-financed project;
Requires that a clause be included in bidding/request for proposals documents and in contracts financed by a Bank loan, requiring (i) bidders (applicants/proposers), consultants, contractors, and suppliers, and their sub-contractors, sub-consultants, service providers, suppliers, agents personnel, permit the Bank to inspect all accounts, records and other documents relating to the procurement process, selection and/or contract execution, and to have them audited by auditors appointed by the Bank.
Section 7. Terms of Reference
Terms of Reference for Communications Consultant
About the Project
The state of Kerala generates about 2.2 million tonnes of solid waste annually in its urban areas. The rise in population and urbanisation have led to an increase in solid waste that may impact the environment, health, sanitation, and social well-being of the people. Solid waste management is one of the critical environmental services to be offered in urban centres. The state has a well-established decentralised waste management practice. But an integrated solid waste management approach is required to be established in order to strengthen the existing solid waste management system with the aim of ensuring that the towns and cities of Kerala are clean and livable. In this attempt, the Government of Kerala is being supported by the World Bank and the Asian Infrastructure Investment Bank (AIIB) in this project, which will help the state adopt global best practices in managing its solid waste.
The objective of the Kerala Solid Waste Management Project (KSWMP) is to strengthen the institutional and service delivery systems for solid waste management in Kerala. The project adopts an integrated service delivery value chain approach to address the key institutional, financial, service delivery, and infrastructure constraints in the SWM system in Kerala. The proposed KSWMP project will support the 93 Urban Local Bodies (87 Municipalities and 6 Corporations) through the following components:
Component 1: Institutional development, capacity building and project management
The component will provide technical assistance and capacity building at state and local levels for (a) undertaking SWM institutional, financial and policy reforms; (b) planning, designing and implementing investment sub-projects for climate smart and disaster resilient SWM infrastructure and service-provision improvements; (c) organisational development of participating ULBs for inclusive and sustainable SWM service delivery; and (d) awareness generation, gender inclusion and stakeholder engagement.
Component 2: Support to ULBs for SWM
The component will provide grants to the participating ULBs for improving their local level SWM systems and capacities, mainly on (a) primary collection and transportation systems for solid waste, including the provision for performance-based contracts with Kudumbashree and Haritha Karma Sena (HKS) women groups as SWM service providers, (b) source segregation and treatment for Biodegradable Waste (BDW) at decentralised level, (c) rehabilitation of existing Material Collection Facilities (MCFs)/ Resource Recovery Facilities (RRFs) and development of new integrated MRFs, (d) development of BDW management facilities, (f) closure/remediation of existing dumpsites and development of disposal cells as interim disposal facilities, (g) public space cleaning, sanitization, waste removal activities as well as cleaning and sanitization of government offices, hospitals, community level waste recycling and processing facilities (in the context of COVID-19), (h) protective gear, equipment, masks, chemicals, disinfectants etc. for sanitation and waste management workers, (i) operations and maintenance payments for performance-based contracts and tipping fees for regional disposal, and (j) implementation of environment and social risk mitigation actions.
Component 3: Development of regional SWM facilities
This component will finance, inter alia: (a) regional processing and recycling facilities; (b) regional construction and demolition (C&D) waste management facilities; (c) transfer stations and regional sanitary landfills for municipal solid waste disposal; and (d) closure/remediation of existing waste dumpsites and development of incremental disposal cells as interim safe disposal facility. These downstream activities aim at completing the value chain. They will be implemented and managed by SM in compliance with the National SWM Rules 2016 and the guidelines issued by CPCB. In addition, this component will finance the biomedical waste management facilities to expand the state’s capacity to deal with increased volumes of biomedical waste in the context of COVID-19 pandemic.
Rationale of the assignment
The communications activities will be taken up in the form of a concerted and well-coordinated campaign which is expected to result in a high degree of public confidence, goodwill and engagement with the Project. In addition, the Project would like to collate learnings and useful insights on a continuous basis, for dissemination to numerous stakeholders through knowledge products, newsletters, audio-visual and digital media. It is also important that Project progress is highlighted through mass media throughout the State across the ULBs.
By engaging a Professional Consultant, KSWMP has developed a communications strategy based on the key issues and challenges that are identified from a Rapid Stakeholder Perceptions and Communications Needs Assessment. The Communication strategy provides the rationale, approach, principles, and guidance for the activities, roles and responsibilities, capacities and maps the mediums to change perceptions and sustainable practices for social and behaviour change. The SPMU is now seeking a professional communications consultant to help implement the prepared communications strategy across the state of Kerala.
There is enough experience that shows that information dissemination alone does not create the enduring frameworks that allow for real changes in people's behaviours, perceptions, or attitudes. The transfer of knowledge alone cannot produce the behaviour change necessary for the success of projects. This project in particular requires a major shift in public perception and depends on social acceptance for SWM treatment and disposal systems. To achieve this end, the project will implement a proactive communications strategy for achieving collective action around the sustainable management of waste.
Objective of the assignment
The objective of the assignment is to (i) develop and implement the mass media campaign that is aimed at generating awareness about the critical issues and implementation plans around the SWM program in the state, and at securing the changes in behaviour needed to facilitate the sustainability of these interventions; and (ii) to maintain broad-based stakeholder support for the Project by ensuring strategic flow of information to stakeholders.
To this end, the KSWMP intends to hire a professional firm for the development, production and implementation of the communication strategy, including a mass-media campaign, to be implemented at State, District and ULB levels at different stages of the project. The assignment intends to accomplish an overarching public awareness, education program and behaviour change communication program in line with the messaging framework that is envisaged in the communications strategy and also with the Government’s policy and vision on waste management..
Eligibility and Requirement (Qualification/experience) of Consulting Firms
The consultant must be a registered company or LLP or JV and satisfy the following requirements to be eligible:
Consultant should have been in business of creative communications services for the past Five (05) years (i.e., 2017 to 2022);
Consultant should have had an average annual consulting income business of creative communications services of more than INR 15 million in any three of the previous five financial years
Consultant should have had successfully completed at least Two creative advisory services involving IEC campaigns for GOI/ State Governments during the last Five years with a minimum consulting fee of INR 2.5 million
Creative advisory services involving IEC campaigns in Kerala during the last five years with a minimum consulting fee of INR 2.5 million for each assignment.
The in-house capabilities of the agencies should include the following attributes, but not limited to the same:
Ability to grasp ideas quickly, thinks creatively, take initiative and be innovative
Excellent knowledge of the relevant design and desktop publishing skills and software such as Page Maker, Photoshop, Corel Draw, Illustrator, InDesign
Creative and conceptualization skills in traditional and social media, including audio-visuals,
Note: The attributes/ capacity of the Consultant will be assessed based on the Technical Proposal. The bidders shall submit a portfolio of creatives demonstrating previous works.
Scope and tasks
The firm is expected to carry out the development and production of creatives for the mass media campaign in line with the project’s approved communications strategy. The detailed scope of work are as mentioned below;
Task I
Develop and produce the creative mass media campaign: These materials are expected to span a range of communication channels so that they have a resonance across various stakeholder groups at the national and state level. The premium for this task will be on the creativity of the campaign concept offered and its innovativeness and efficacy in addressing the key target groups. The content materials will have to be in an effective mix of Malayalam and English. The firm will have the mandate to design and develop communication materials that are culturally relevant and appealing to the targeted and segmented audience keeping in mind that it reaches and is understood by disadvantaged groups.
It is expected that the creative materials will span a range of communication channels, including but not limited to:
Broadcast media: television, radio, print, internet, etc.
Information sources: films, pamphlets, leaflets, brochures, etc.
Social media: Facebook, Instagram, YouTube, Twitter, etc.
Outdoors: posters, banners, hoarding, wall paintings, bus display panels, etc.
Direct Outreach: Below the line activities
The firm is expected to develop a action plan/calendar for the production and roll-out of the creative collaterals
Branding Materials:
Logo: The consultant is expected to follow the brand guidelines and templates developed for the project.
Mascot and Tagline: The consultant shall prepare a mascot and tagline for the project in line with the messaging framework, as well as the guidelines and templates for their use.
Brand Identity: The consultant is expected to develop a creative repository that duly includes materials for developing brand identity(colour schemes etc) of the project.
Broadcast Collaterals: The items listed on deliverables on Section 6 are the minimum range of deliverable collaterals for the broadcast media under the proposed contract. Unit costs proposed for the following items will be used for arriving at any additional contract variations for additional products. The firm is expected to produce creative collaterals as and when required.
**The costing proposals are subject to the approval of the cost & evaluation committee formed for the project by the Government of Kerala.**
Media Planning and Buying: The Firm will be expected to develop a six-monthly Media Plan for approval. This shall include:
Multi-media release plan including local TVC, local cable services & Print
A detailed outdoor plan including hoardings, bus panels, and wall paintings etc.
Create an integrated phased calendar of release for all the above.
The actual purchase of media space across various print and broadcast mediums will be conducted by the state government agencies or in line with the prevailing market rates approved by the state government.
Task II
Ongoing Communications & PR Support:
The Firm will be expected to provide ongoing communications and public relations support to the State Project Management Unit (SPMU) for the contract period. The support will include but not be limited to the following.
Project Cycle Communications:
Work in close coordination with the Communication Expert, Public Information cell, Support Organizations and other key Specialists to incorporate requirements of technical, environmental, and social components.
Understand the expectations and challenges of the field teams, design and produce communication material to support community interface effectively.
Deliver dissemination material as per the stage of the project to follow the timelines of the communication plan.
Help the SPMU develop ongoing dissemination material on topics like Illegal dumping, reduce waste, recycling at home, expectations from waste generators under the scheme, new SWM systems, etc.
The production of any other print, audio-visual material will support the Project teams at the state, district and ULB level to interface with the community.
Production of success stories, conversion of success stories to case studies in formats that can be disseminated through different mediums and channels.
Document and report regularly all production work accomplished.
Documentation of project activities: monthly photo and video documentation
Any other tasks as may be assigned by the SPMU.
Public Relations:
Manage the public relation activities of the project
Development of press releases and project notes as per requirement
Media monitoring for local, regional, national and international newspapers, television and social media
User friendly daily media monitoring report and media agenda of the day sent to an agreed list of user
Special monitoring on key words provided by the project
Monthly reports of activities
Development of media plan on a monthly basis
Task III
Digital Media Engagement
Develop a Digital Engagement Strategy in line with the project communications strategy- Digital Media Engagement Strategy for the next 12 months
Maintain the digital media channels of the project, including the Project website( www.kswmp.org), and Project social media channels. This will include the development of daily creative content (posters, stories, photos, advocacy images, contests, campaigns, audio, video, infographics, etc) and engagement content (timely responses to the comments, messages and other queries) to meet agreed metrics that will be developed as part of the Digital Engagement Strategy.
Continuously update and implement the agreed Digital Media Engagement Strategy
Maintain a web and social media calendar and content plans of content themes and all upcoming coverage schedules according to the calendar.
This activity shall be managed using a content management system (CMS)
The firm is expected to do the digital marketing in line with social media strategy. This shall include
Search Engine Optimization,
Paid Ad-campaigns,
Social Media Marketing,
Email Marketing
Generate and analyse reports on web traffic and social media on a monthly basis and calibrate the Digital Engagement Strategy accordingly.
Social Media Creative Collaterals: The items listed on deliverables on Section 6 are the minimum range of deliverable collaterals for the social/ digital media engagement under the proposed contract. Unit costs proposed for the following items will be used for arriving at any additional contract variations for additional products. The firm is expected to produce creative collaterals as and when required.
Other Collaterals, including those for the Social Media Platforms:
Design for Collaterals |
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Task IV
Evaluating Campaign Effectiveness: The Firm is expected to to design the criteria and medium of an evaluation strategy during the first three months of the contract and have it agreed with the project. The Firm shall refine and renew the campaign implementation elements in line with the market performance and stakeholder feedback at the end of Year One.
Deliverables
The table below shows an indicative list of deliverables required from the selected agencies. These are coming in 2 categories
Creative collaterals to be directly delivered by the selected consultant: The numbers shown on the table are Indicative for the purpose of discovering the unit rate to be quoted by the bidders, the actual number would depend on the needs emerging from the communication strategy and outcome of campaign effectiveness
Creative services which are Facilitated by the selected consultant and to be procured from 3rd party agencies: The entire creative input, identification of 3rd parties and monitoring of 3rd party services will have to be managed by the selected consultant against payment of a management fee, which will be a percentage of the remuneration payable to the 3rd party
The requirement of creative collaterals in the table above are only indicative. Based on requirements of IEC campaign the client may seek additional or new deliverables from the consultant. The government constituted cost & evaluation committee formed for the project by the Government of Kerala
No | Deliverables | No. of direct delivery items per year / Indicative Value per Year of outsourced services |
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A | Inception Report | 1 |
B | Tasks 1 and Tasks II |
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1 | Brochure - Content & Design | 6 |
2 | Project/Scheme Posters- Content & Design | 100 |
3 | Branding – Development of Tagline and Mascot | 1 |
4 | Development of Radio Spot Script – Up to 60 Sec | 30 |
5 | Production of ULB Explainer Video – Up to 5 minutes duration with shoot, VO and Computer Graphics | 2 |
6 | Production of Videos – Up to 5 minutes duration with 2/3 days shoot at multiple locations with cast | 6 |
7 | Production of Television Ads - upto 40 seconds | 4 |
8 | Development of Designs for – Creatives, Carry bag, Tshirts, Caps, etc | 10 |
9 | Management fee for the indicative value of annual ongoing outsourced Support (to indicate Management Fee in percentage) | 50,00,000* |
10 | Management fee for the indicative value of Outdoor Activities, Wall Paintings, Bus / Train Displays by third parties; (To indicate Management Fee in Percentage) | 50,00,000* |
11 | Management fee for the indicative value of Print Ads - Concept, Design and Layout delivered by third parties; (To indicate Management Fee in Percentage) | 25,00,000* |
C | Task III - Digital Media Engagement - development of social media strategy | 1 |
12 | Development of Social Media / Digital Posters | 365 |
13 | Production of Short Videos / Thumbstopper - upto 60 seconds | 52 |
14 | Management fee for the indicative value of outsources services in Digital Media management (to indicate Management Fee in Percentage) | 25,00,000* |
D | Task - IV - evaluating campaign effectiveness |
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14 | Design of research design for post campaign evaluation | 1 |
15 | Evaluation of effectiveness of the communications Campaign | 2 |
| Total value of engagement per year |
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* The value of outsourced services shown in the table above is only for indicative purpose of enabling the bidder to quote a percentage management fee for facilitating these services. The actual outflow of remuneration to 3rd parties would depend upon the IEC needs of the client.
** Space filled in BLUE are Unit rate items and space filled in GREEN are for Percentage quote
Key Professionals Required:
Position Code | Position | Qualification |
K1 | Team Leader – Strategic Communication Specialist | Post-graduate degree/ diploma in journalism/ advertising/communication with 5 years’ work experience as team leader in preparing and implementing strategic campaigns that hinge on behavioural and attitudinal change; familiarity with environment issues; strong and demonstrated media handling capacity. |
K2 | Creative Team Head – Art | 5 years’ proven track record of art direction with experience in developing, designing and producing creative contents for mass multi-media campaigns, social messaging, and experience in producing advertisements, layout and designing, graphics, etc. Degree in journalism/ advertising/communications |
K3 | Creative Team Head – Copy Content | 5 years’ experience in conceptualising and creating copy for major advertising campaigns; experience with behaviour change campaigns is an advantage; excellent communication skills in Malayalam and English. Degree in journalism/ advertising/communications. |
K4 | Creative Team (At least two professionals, one each for the Art Design and Copy Content side) | Expertise in developing, designing and producing creative contents for sensitive and multi-faceted mass campaigns with a minimum work experience of 5 years. Experience in translations in English and Malayalam ( source and target language) Graduate in any field. |
K5 | Media Planner | At least 5 years’ experience in 360 degree media planning using data and analytics; graduate in any field. Experience in media houses is mandatory |
Writer& Content Editor- English | Degree in English literature/Creative Writing/ Journalism with at least 5 years’ experience in newspapers/magazines. | |
K6 | Writer& Content Editor- Malayalam | Degree in Malayalam literature/ Journalism with at least 3 years’ experience in newspapers/magazines. |
K7 | Public Relations | Media Monitoring Services- - Media monitoring for regional, national and international newspapers, television and social media- At least 3 years of experience in media monitoring, |
K8 | Support Professionals. |
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K9 | Social Media Manager |
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K10 | Digital Marketer |
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CVs of key experts will be evaluated. It may be noted that for outreach and communications, local persons who are familiar with the local language, surrounding and socio-cultural context would be preferred. Understanding or prior experience in SWM will be an added advantage for selection.
Timelines of the deliverables and Payment Milestone
Key Deliverable | Timeline | Payment Milestone |
Inception Report duly including review & validation of the already approved communication strategy, the way forward and proposals. This shall duly include at least three creative options for the campaign's creative approach. | Within 2 weeks of signing contract | No Payment |
Task 1 – Development & Production of Mass Media Campaign | Monthly Payment against deliverables for the month after review and acceptance by the client | |
Production of first phase of campaign collaterals | Within 6 weeks of signing contract | |
Rollout of first phase of mass media campaign | Within 8 weeks of signing contract | |
Task II- Ongoing Communications Support: | Ongoing for contract period | |
Task III- Digital Media Engagement | Ongoing for contract period | |
Development of social media strategy | Within 2 weeks of signing contract | |
Continuously update and implement the agreed Digital Media Engagement Strategy. | ||
XXX-fold increase in followers in social media channels | Within 3 months of signing contract | |
Website management | Ongoing for contract period | |
Maintain digital presence of the project; | Ongoing for contract period | |
Task IV – Evaluating Campaign Effectiveness | ||
Development of research design for post campaign evaluation | Within 3 months of signing contract | Upon acceptance of research design for post campaign evaluation report by client(Quoted amount will be released) |
Evaluate the effectiveness of the communications campaign. | At the End of first year | Upon completion of evaluation of campaign effectiveness by submission and acceptance of report by client |
Ethical and Copyright Issues
Cultural sensitivities, religion, language sensitivities, gender issues etc must be kept in mind while designing, pre-testing and roll-out of communication tools. Designs, scripts, storyboard should be original and not be copied or duplicated from any other sources. Music/ background score should be original and not tracks that are pre-recorded/ downloaded/ loops.
Reporting arrangements
The firm will be reporting to the Project Director and work in close coordination with the IEC Expert at the SPMU and the Public Information Cell of KSWMP. The firm provides periodical reports on the number of materials produced, coverage and outreach in terms of numbers. The firm will be evaluated on its timeliness, quality of content, and appeal of the packaging and production.
The firm is expected to have a local office at Trivandrum, Kerala where the state project management unit (SPMU) is located. The selected Consultant should provide a dedicated team to interact with KSWMP officials and work on the account from Trivandrum. The key professionals shall report to the SPMU as and when required; at least twice a week.
Time Duration
The time duration of the engagement will be for 4 years from the date of execution of the contract with a mid term performance review scheduled at the end of the 2nd year. In case the consultant fails to satisfy performance expectations of the client, services will be discontinued at the end of the second year.
Extension of Contract
The contract is extendable for any other period as may be subsequently agreed upon by both parties.
Note on Technical Submission
The sample multimedia files to be included as part of the bid shall be submitted to the State Project Management Unit, KSWMP, Thiruvananthapuram, in a Pen drive or USB flash drive. This shall be submitted along with the online submission of proposals before the deadline.
Lump-Sum Form of Contract
STANDARD FORM OF CONTRACT
Consultant’s Services
Lump-Sum
TABLE OF CONTENTS
Form of Contract 96
I. General Conditions of Contract 99
A. General Provisions 99
1. Definitions 99
2. Relationship between the Parties 100
3. Law Governing Contract 101
4. Language 101
5. Headings 101
6. Communications 101
7. Location 101
8. Authority of Member in Charge 101
9. Authorized Representatives 101
10. Fraud and Corruption 101
B. Commencement, Completion, Modification and Termination of Contract 102
11. Effectiveness of Contract 102
12. Termination of Contract for Failure to Become Effective 102
13. Commencement of Services 102
14. Expiration of Contract 102
15. Entire Agreement 102
16. Modifications or Variations 102
17. Force Majeure 103
18. Suspension 104
19. Termination 104
C. Obligations of the Consultant 106
20. General 106
21. Conflict of Interest 107
22. Confidentiality 108
23. Liability of the Consultant 109
24. Insurance to be taken out by the Consultant 109
25. Accounting, Inspection and Auditing 109
26. Reporting Obligations 109
27. Proprietary Rights of the Client in Reports and Records 110
28. Equipment, Vehicles and Materials 110
29. Code of Conduct 110
30. Forced Labor 110
31. Child Labor 111
32. Non-Discrimination and Equal Opportunity 112
33. Training of Experts 112
D. Consultant’s Experts and Sub-Consultants 112
34. Description of Key Experts 112
35. Replacement of Key Experts 112
36. Removal of Experts or Sub-consultants 113
E. Obligations of the Client 113
37. Assistance and Exemptions 113
38. Access to Project Site 114
39. Change in the Applicable Law Related to Taxes and Duties 115
40. Services, Facilities and Property of the Client 115
41. Counterpart Personnel 115
42. Payment Obligation 115
F. Payments to the Consultant 115
43. Contract Price 115
44. Taxes and Duties 116
45. Currency of Payment 116
46. Mode of Billing and Payment 116
47. Interest on Delayed Payments 117
G. Fairness and Good Faith 117
48. Good Faith 117
H. Settlement of Disputes 117
49. Amicable Settlement 117
50. Dispute Resolution 117
Special Conditions of Contract 121
Appendices 129
Contract for Consultant’s Services
Lump-Sum
Project Name ___________________________
[Loan/Credit/Grant] No.____________________
Contract No. ____________________________
Assignment Title: _____________________________
between
[Name of the Client]
and
[Name of the Consultant]
Dated:
Form of Contract
Lump-Sum
(Text in brackets [ ] is optional; all notes should be deleted in the final text)
This CONTRACT (hereinafter called the “Contract”) is made the [number] day of the month of [month], [year], between, on the one hand, [name of Client or Recipient] (hereinafter called the “Client”) and, on the other hand, [name of Consultant] (hereinafter called the “Consultant”).
[If the Consultant consist of more than one entity, the above should be partially amended to read as follows: “…(hereinafter called the “Client”) and, on the other hand, a Joint Venture (name of the JV) consisting of the following entities, each member of which will be jointly and severally liable to the Client for all the Consultant’s obligations under this Contract, namely, [name of member] and [name of member] (hereinafter called the “Consultant”).]
WHEREAS
(a) the Client has requested the Consultant to provide certain consulting services as defined in this Contract (hereinafter called the “Services”);
(b) the Consultant, having represented to the Client that it has the required professional skills, expertise and technical resources, has agreed to provide the Services on the terms and conditions set forth in this Contract;
(c) the Client has received [or has applied for] a loan [or credit or grant] from the [insert as relevant, International Bank for Reconstruction and Development (IBRD) or International Development Association (IDA)]: toward the cost of the Services and intends to apply a portion of the proceeds of this [loan/credit/grant] to eligible payments under this Contract, it being understood that (i) payments by the Bank will be made only at the request of the Client and upon approval by the Bank; (ii) such payments will be subject, in all respects, to the terms and conditions of the [loan/financing/grant] agreement, including prohibitions of withdrawal from the [loan/credit/grant] account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of the Bank, is prohibited by the decision of the United Nations Security council taken under Chapter VII of the Charter of the United Nations; and (iii) no party other than the Client shall derive any rights from the [loan/financing/grant] agreement or have any claim to the [loan/credit/grant] proceeds;
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents attached hereto shall be deemed to form an integral part of this Contract:
(a) The General Conditions of Contract (including Attachment 1 “Fraud and Corruption”);
(b) The Special Conditions of Contract;
(c) Appendices:
Appendix A: Terms of Reference
Appendix B: Key Experts
Appendix C: Breakdown of Contract Price
Appendix D: Form of Advance Payments Guarantee
In the event of any inconsistency between the documents, the following order of precedence shall prevail: the Special Conditions of Contract; the General Conditions of Contract, including Attachment 1; Appendix A; Appendix B; Appendix C; Appendix D, and Appendix E. Any reference to this Contract shall include, where the context permits, a reference to its Appendices.
2. The mutual rights and obligations of the Client and the Consultant shall be as set forth in the Contract, in particular:
(a) the Consultant shall carry out the Services in accordance with the provisions of the Contract; and
(b) the Client shall make payments to the Consultant in accordance with the provisions of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as of the day and year first above written.
For and on behalf of [Name of Client]
[Authorized Representative of the Client – name, title and signature]
For and on behalf of [Name of Consultant or Name of a Joint Venture]
[Authorized Representative of the Consultant – name and signature]
[For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached.
For and on behalf of each of the members of the Consultant [insert the Name of the Joint Venture]
[Name of the lead member]
[Authorized Representative on behalf of a Joint Venture]
[add signature blocks for each member if all are signing]
General Conditions of Contract
A. General Provisions
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a. Commissions and Fees |
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B. Commencement, Completion, Modification and Termination of Contract
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a. Definition |
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b. No Breach of Contract |
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c. Measures to be Taken |
(a) demobilize, in which case the Consultant shall be reimbursed for additional costs they reasonably and necessarily incurred, and, if required by the Client, in reactivating the Services; or (b) continue with the Services to the extent reasonably possible, in which case the Consultant shall continue to be paid under the terms of this Contract and be reimbursed for additional costs reasonably and necessarily incurred.
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a. By the Client | 19.1.1. The Client may terminate this Contract in case of the occurrence of any of the events specified in paragraphs (a) through (f) of this Clause. In such an occurrence the Client shall give at least thirty (30) calendar days’ written notice of termination to the Consultant in case of the events referred to in (a) through (d); at least sixty (60) calendar days’ written notice in case of the event referred to in (e); and at least five (5) calendar days’ written notice in case of the event referred to in (f):
19.1.2. Furthermore, if the Client determines that the Consultant has engaged in Fraud and Corruption in competing for or in executing the Contract, then the Client may, after giving fourteen (14) calendar days written notice to the Consultant, terminate the Consultant's employment under the Contract. |
b. By the Consultant | 19.1.3. The Consultant may terminate this Contract, by not less than thirty (30) calendar days’ written notice to the Client, in case of the occurrence of any of the events specified in paragraphs (a) through (d) of this Clause.
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c. Cessation of Rights and Obligations | 19.1.4. Upon termination of this Contract pursuant to Clauses GCC 12 or GCC 19 hereof, or upon expiration of this Contract pursuant to Clause GCC 14, all rights and obligations of the Parties hereunder shall cease, except (i) such rights and obligations as may have accrued on the date of termination or expiration, (ii) the obligation of confidentiality set forth in Clause GCC 22, (iii) the Consultant’s obligation to permit inspection, copying and auditing of their accounts and records set forth in Clause GCC 25 and to cooperate and assist in any inspection or investigation, and (iv) any right which a Party may have under the Applicable Law. |
d. Cessation of Services | 19.1.5. Upon termination of this Contract by notice of either Party to the other pursuant to Clauses GCC 19a or GCC 19b, the Consultant shall, immediately upon dispatch or receipt of such notice, take all necessary steps to bring the Services to a close in a prompt and orderly manner and shall make every reasonable effort to keep expenditures for this purpose to a minimum. With respect to documents prepared by the Consultant and equipment and materials furnished by the Client, the Consultant shall proceed as provided, respectively, by Clauses GCC 27 or GCC 28. |
e. Payment upon Termination | 19.1.6. Upon termination of this Contract, the Client shall make the following payments to the Consultant:
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C. Obligations of the Consultant
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a. Standard of Performance |
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b. Law Applicable to Services |
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a. Consultant Not to Benefit from Commissions, Discounts, etc. | 21.1.1 The payment of the Consultant pursuant to GCC F (Clauses GCC 43 through 47) shall constitute the Consultant’s only payment in connection with this Contract and, subject to Clause GCC 21.1.3, the Consultant shall not accept for its own benefit any trade commission, discount or similar payment in connection with activities pursuant to this Contract or in the discharge of its obligations hereunder, and the Consultant shall use its best efforts to ensure that any Sub-consultants, as well as the Experts and agents of either of them, similarly shall not receive any such additional payment. 21.1.2 Furthermore, if the Consultant, as part of the Services, has the responsibility of advising the Client on the procurement of goods, works or services, the Consultant shall comply with the Bank’s Applicable Regulations, and shall at all times exercise such responsibility in the best interest of the Client. Any discounts or commissions obtained by the Consultant in the exercise of such procurement responsibility shall be for the account of the Client. |
b. Consultant and Affiliates Not to Engage in Certain Activities | 21.1.3 The Consultant agrees that, during the term of this Contract and after its termination, the Consultant and any entity affiliated with the Consultant, as well as any Sub-consultants and any entity affiliated with such Sub-consultants, shall be disqualified from providing goods, works or non-consulting services resulting from or directly related to the Consultant’s Services for the preparation or implementation of the project. |
c. Prohibition of Conflicting Activities | 21.1.4 The Consultant shall not engage, and shall cause its Experts as well as its Sub-consultants not to engage, either directly or indirectly, in any business or professional activities that would conflict with the activities assigned to them under this Contract. |
d. Strict Duty to Disclose Conflicting Activities | 21.1.5 The Consultant has an obligation and shall ensure that its Experts and Sub-consultants shall have an obligation to disclose any situation of actual or potential conflict that impacts their capacity to serve the best interest of their Client, or that may reasonably be perceived as having this effect. Failure to disclose said situations may lead to the disqualification of the Consultant or the termination of its Contract. |
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No persons shall be employed or engaged who have been subject to trafficking. Trafficking in persons is defined as the recruitment, transportation, transfer, harboring or receipt of persons by means of the threat or use of force or other forms of coercion, abduction, fraud, deception, abuse of power, or of a position of vulnerability, or of the giving or receiving of payments or benefits to achieve the consent of a person having control over another person, for the purposes of exploitation. |
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The Consultant, including its Subconsultants, shall not employ or engage a child between the minimum age and the age of 18 in a manner that is likely to be hazardous, or to interfere with, the child’s education, or to be harmful to the child’s health or physical, mental, spiritual, moral, or social development. The Consultant, including its Subconsultants, shall only employ or engage children between the minimum age and the age of 18 after an appropriate risk assessment has been conducted by the Consultant with the Client’s consent. The Consultant shall be subject to regular monitoring by the Client that includes monitoring of health, working conditions and hours of work. Work considered hazardous for children is work that, by its nature or the circumstances in which it is carried out, is likely to jeopardize the health, safety, or morals of children. Such work activities prohibited for children include work:
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Special measures of protection or assistance to remedy past discrimination or selection for a particular job based on the inherent requirements of the job shall not be deemed discrimination. The Consultant shall provide protection and assistance as necessary to ensure non-discrimination and equal opportunity, including for specific groups such as women, people with disabilities, migrant workers and children (of working age in accordance with Clause GCC 31). |
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The Consultant shall provide training on SEA and SH, including its prevention, to any of its Experts who has a role to supervise other Experts. |
D. Consultant’s Experts and Sub-Consultants
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the Consultant shall, at the Client’s written request, provide a replacement.
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E. Obligations of the Client
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F. Payments to the Consultant
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46.2.1 Advance payment: Unless otherwise indicated in the SCC, an advance payment shall be made against an advance payment bank guarantee acceptable to the Client in an amount (or amounts) and in a currency (or currencies) specified in the SCC. Such guarantee (i) is to remain effective until the advance payment has been fully set off, and (ii) is to be in the form set forth in Appendix D, or in such other form as the Client shall have approved in writing. The advance payments will be set off by the Client in equal portions against the lump-sum installments specified in the SCC until said advance payments have been fully set off. 46.2.2 The Lump-Sum Installment Payments. The Client shall pay the Consultant within sixty (60) days after the receipt by the Client of the deliverable(s) and the cover invoice for the related lump-sum installment payment. The payment can be withheld if the Client does not approve the submitted deliverable(s) as satisfactory in which case the Client shall provide comments to the Consultant within the same sixty (60) days period. The Consultant shall thereupon promptly make any necessary corrections, and thereafter the foregoing process shall be repeated. 46.2.3 The Final Payment. The final payment under this Clause shall be made only after the final report have been submitted by the Consultant and approved as satisfactory by the Client. The Services shall then be deemed completed and finally accepted by the Client. The last lump-sum installment shall be deemed approved for payment by the Client within ninety (90) calendar days after receipt of the final report by the Client unless the Client, within such ninety (90) calendar day period, gives written notice to the Consultant specifying in detail deficiencies in the Services, the final report. The Consultant shall thereupon promptly make any necessary corrections, and thereafter the foregoing process shall be repeated. 46.2.4 All payments under this Contract shall be made to the accounts of the Consultant specified in the SCC. 46.2.5 With the exception of the final payment under 46.2.3 above, payments do not constitute acceptance of the whole Services nor relieve the Consultant of any obligations hereunder. |
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G. Fairness and Good Faith
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H. Settlement of Disputes
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Attachment 1
Fraud and Corruption
(Text in this Attachment shall not be modified)
Purpose
The Bank’s Anti-Corruption Guidelines and this annex apply with respect to procurement under Bank Investment Project Financing operations.
Requirements
The Bank requires that Borrowers (including beneficiaries of Bank financing); bidders (applicants/proposers), consultants, contractors and suppliers; any sub-contractors, sub-consultants, service providers or suppliers; any agents (whether declared or not); and any of their personnel, observe the highest standard of ethics during the procurement process, selection and contract execution of Bank-financed contracts, and refrain from Fraud and Corruption.
To this end, the Bank:
Defines, for the purposes of this provision, the terms set forth below as follows:
“corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party;
“fraudulent practice” is any act or omission, including misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain financial or other benefit or to avoid an obligation;
“collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party;
“coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party;
“obstructive practice” is:
deliberately destroying, falsifying, altering, or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive, or collusive practice; and/or threatening, harassing, or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation; or
acts intended to materially impede the exercise of the Bank’s inspection and audit rights provided for under paragraph 2.2 e. below.
Rejects a proposal for award if the Bank determines that the firm or individual recommended for award, any of its personnel, or its agents, or its sub-consultants, sub-contractors, service providers, suppliers and/ or their employees, has, directly or indirectly, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question;
In addition to the legal remedies set out in the relevant Legal Agreement, may take other appropriate actions, including declaring misprocurement, if the Bank determines at any time that representatives of the Borrower or of a recipient of any part of the proceeds of the loan engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices during the procurement process, selection and/or execution of the contract in question, without the Borrower having taken timely and appropriate action satisfactory to the Bank to address such practices when they occur, including by failing to inform the Bank in a timely manner at the time they knew of the practices;
Pursuant to the Bank’s Anti- Corruption Guidelines and in accordance with the Bank’s prevailing sanctions policies and procedures, may sanction a firm or individual, either indefinitely or for a stated period of time, including by publicly declaring such firm or individual ineligible (i) to be awarded or otherwise benefit from a Bank-financed contract, financially or in any other manner; (ii) to be a nominated sub-contractor, consultant, manufacturer or supplier, or service provider of an otherwise eligible firm being awarded a Bank-financed contract; and (iii) to receive the proceeds of any loan made by the Bank or otherwise to participate further in the preparation or implementation of any Bank-financed project;
Requires that a clause be included in bidding/request for proposals documents and in contracts financed by a Bank loan, requiring (i) bidders (applicants/proposers), consultants, contractors, and suppliers, and their sub-contractors, sub-consultants, service providers, suppliers, agents personnel, permit the Bank to inspect all accounts, records and other documents relating to the procurement process, selection and/or contract execution, and to have them audited by auditors appointed by the Bank.
Special Conditions of Contract
[Notes in brackets are for guidance purposes only and should be deleted in the final text of the signed contract]
Number of GC Clause | Amendments of, and Supplements to, Clauses in the General Conditions of Contract | |||||||||||||||||||||||||||||||||||
1.1(a) | The Contract shall be construed in accordance with the law of India | |||||||||||||||||||||||||||||||||||
4.1 | The language is: English. | |||||||||||||||||||||||||||||||||||
6.1 and 6.2 | The addresses are [fill in at negotiations with the selected firm]: Client :
Attention : Facsimile : E-mail (where permitted): Consultant :
Attention : Facsimile : E-mail (where permitted) : | |||||||||||||||||||||||||||||||||||
8.1 | [Note: If the Consultant consists only of one entity, state “N/A”; OR If the Consultant is a Joint Venture consisting of more than one entity, the name of the JV member whose address is specified in Clause SCC 6.1 should be inserted here.] The Lead Member on behalf of the JV is ___________ ______________________________ [insert name of the member] | |||||||||||||||||||||||||||||||||||
9.1 | The Authorized Representatives are: For the Client: [name, title] For the Consultant: [name, title] | |||||||||||||||||||||||||||||||||||
11.1 | The effectiveness conditions are the following: Signing of Contract by both the parties, after due approvals. [modify, if required e,g. to include effectiveness of the Bank [loan/credit/grant]; receipt by the Consultant of an advance payment, and by the Client of an advance payment guarantee (see Clause SCC 50.1(a)); etc.] | |||||||||||||||||||||||||||||||||||
12.1 | Termination of Contract for Failure to Become Effective: The time period shall be 30 days. [modify, if necessary]. | |||||||||||||||||||||||||||||||||||
13.1 | Commencement of Services: The number of days shall be 10 days. [modify, if necessary] Confirmation of Key Experts’ availability to start the Assignment shall be submitted to the Client in writing as a written statement signed by each Key Expert. | |||||||||||||||||||||||||||||||||||
14.1 | Expiration of Contract: The time period shall be 4 Years | |||||||||||||||||||||||||||||||||||
21 b. | The Client reserves the right to determine on a case-by-case basis whether the Consultant should be disqualified from providing goods, works or non-consulting services due to a conflict of a nature described in Clause GCC 21.1.3 Yes | |||||||||||||||||||||||||||||||||||
23.1 | No additional provisions. | |||||||||||||||||||||||||||||||||||
24.1 | The insurance coverage against the risks shall be as follows: (a) Professional liability insurance, with a minimum coverage of the total ceiling amount (b) Third Party motor vehicle liability insurance in respect of motor vehicles operated in the Client’s country by the Consultant or its Experts or Sub-consultants, with a minimum coverage as per the latest Amended Motor Vehicles Act, India; (c) Third Party liability insurance, with a minimum coverage of amount in accordance with the applicable law in India (d) employer’s liability and workers’ compensation insurance in respect of the experts and Sub-consultants in accordance with the relevant provisions of the applicable law in the Client’s country, as well as, with respect to such Experts, any such life, health, accident, travel or other insurance as may be appropriate; and (e) insurance against loss of or damage to (i) equipment purchased in whole or in part with funds provided under this Contract, (ii) the Consultant’s property used in the performance of the Services, and (iii) any documents prepared by the Consultant in the performance of the Services. | |||||||||||||||||||||||||||||||||||
27.1 | None | |||||||||||||||||||||||||||||||||||
27.2 | [The Consultant shall not use any data, documents and software for purposes unrelated to this Contract without the prior written approval of the Client.] | |||||||||||||||||||||||||||||||||||
37.1 (a) through (f) | [List here any changes or additions to Clause GCC 37.1. If there are no such changes or additions, delete this Clause SCC 37.1.] | |||||||||||||||||||||||||||||||||||
37.1(g) | [List here any other assistance to be provided by the Client. If there is no such other assistance, delete this Clause SCC 37.1(g).] | |||||||||||||||||||||||||||||||||||
43.1 | The Contract price is: Rs. ___________________ [insert amount] [indicate: inclusive or exclusive] of local indirect taxes. Any indirect local taxes chargeable in respect of this Contract for the Services provided by the Consultant shall be paid by the Consultant. The Client shall only reimburse Goods & Services Tax (GST) payable on the contract value by the consultants, as per Applicable Law in India subject to the Client, performing such duties in regard to the deduction of taxes as may be lawfully imposed. However, Consultant shall have to produce to the Client, all relevant documents establishing the proof of payment/ filing of return to the tax authority etc. The consultant shall register itself for GST with appropriate authority in India & shall provide the Registration Number to the Client. The amount of such taxes is ____________________ [insert the amount as finalized at the Contract’s negotiations on the basis of the estimates provided by the Consultant in Form FIN-2 of the Consultant’s Financial Proposal.] | |||||||||||||||||||||||||||||||||||
44.1 and 44.2 | The consultants, sub-consultants and the Personnel shall pay the taxes, taxes, duties, fees, levies and other impositions levied under the existing, amended or enacted laws during life of this contract and the client shall perform such duties in this regard to the deduction of such taxes as may be lawfully imposed. The Client shall only reimburse the Goods and Services Tax (GST) payable on the contract value by the consultants, as per Applicable Law in India, subject to the Client, performing such duties in regard to the deduction of taxes as may be lawfully imposed. However, Consultant shall have to produce to the Client, all relevant documents establishing the proof of payment/ filing of return to the tax authority etc. | |||||||||||||||||||||||||||||||||||
46.2 |
| |||||||||||||||||||||||||||||||||||
46.2.1 | The following provisions shall apply to the advance payment and the advance bank payment guarantee: (1) An advance payment of Rs…. [insert amount] shall be made within [insert number] days after the receipt of an advance bank payment guarantee and the invoice by the Client. The advance payment will be set off by the Client in equal portions against [list the payments against which the advance is offset]. (2) The advance bank payment guarantee shall be in the amount of the advance payment. (3) The bank guarantee will be released when the advance payment has been fully set off. | |||||||||||||||||||||||||||||||||||
46.2.4 | The account is: [insert account] for Rs. | |||||||||||||||||||||||||||||||||||
47.1 | The interest rate is: For local currency : 3% for INR part | |||||||||||||||||||||||||||||||||||
50.1 | Disputes shall be settled by arbitration in accordance with the following provisions: 1. Selection of Arbitrators. Each dispute submitted by a Party to arbitration shall be heard by a sole arbitrator or an arbitration panel composed of three (3) arbitrators, in accordance with the following provisions: (a) Where the Parties agree that the dispute concerns a technical matter, they may agree to appoint a sole arbitrator or, failing agreement on the identity of such sole arbitrator within thirty (30) days after receipt by the other Party of the proposal of a name for such an appointment by the Party who initiated the proceedings, either Party may apply to [name an appropriate professional body, e.g., Indian Council of Arbitration/ President of the Institution of Engineers (India)/ The International Centre for Alternative Disputes Resolution (India)*] for a list of not fewer than five (5) nominees and, on receipt of such list, the Parties shall alternately strike names therefrom, and the last remaining nominee on the list shall be the sole arbitrator for the matter in dispute. If the last remaining nominee has not been determined in this manner within sixty (60) days of the date of the list, [insert the name of the same professional body as above] shall appoint, upon the request of either Party and from such list or otherwise, a sole arbitrator for the matter in dispute. (b) Where the Parties do not agree that the dispute concerns a technical matter, the Client and the Consultant shall each appoint one (1) arbitrator, and these two arbitrators shall jointly appoint a third arbitrator, who shall chair the arbitration panel. If the arbitrators named by the Parties do not succeed in appointing a third arbitrator within thirty (30) days after the latter of the two (2) arbitrators named by the Parties has been appointed, the third arbitrator shall, at the request of either Party, be appointed by [name an appropriate appointing authority, e.g., Indian Council of Arbitration/ President of the Institution of Engineers (India)/ The International Centre for Alternative Disputes Resolution (India)*]. (c) If, in a dispute subject to paragraph (b) above, one Party fails to appoint its arbitrator within thirty (30) days after the other Party has appointed its arbitrator, the Party which has named an arbitrator may apply to the [name the same appointing authority as in said paragraph (b)] to appoint a sole arbitrator for the matter in dispute, and the arbitrator appointed pursuant to such application shall be the sole arbitrator for that dispute. | |||||||||||||||||||||||||||||||||||
2. Rules of Procedure. Arbitration proceedings shall be conducted in accordance with the procedure of the Arbitration & Conciliation Act 1996, of India. 3. Substitute Arbitrators. If for any reason an arbitrator is unable to perform his/her function, a substitute shall be appointed in the same manner as the original arbitrator. 4. Nationality and Qualifications of Arbitrators. The sole arbitrator or the third arbitrator appointed pursuant to paragraphs 1(a) through 1(c) above shall be a recognized legal or technical expert with extensive experience in relation to the matter in dispute. | ||||||||||||||||||||||||||||||||||||
5. Miscellaneous. In any arbitration proceeding hereunder: (a) proceedings shall, unless otherwise agreed by the Parties, be held in the city where the contract is signed; (b) the English language shall be the official language for all purposes;
* Choose one alternative. Insert Chairman of the Executive Committee of the Indian Roads Congress (for highway project) or any other appropriate institution (for other types of consultancies). Alternatively [Apart from the adhoc arbitration services obtained through mutually agreed Arbitrator(s) as above, Institutional arbitration services are also available in India. Institutional arbitration (and mediation) dispute resolution mechanisms can be gainfully used, preferably for relatively larger contracts. Following clause may be included, if it is decided to use Institutional Services for arbitration for resolution of disputes, and in such a case other clauses related to Arbitration/ Arbitrator would be deleted. In the sample clause below, substitute the reference to ‘Rules of Domestic Commercial Arbitration of the Indian Council of Arbitration’ by the specific institution that is sought to be engaged e.g. The International Centre for Alternative Dispute Resolution (ICADR), The Indian Institute of Arbitration and Mediation (IIAM), Indian Chamber’s Council of Arbitration, Delhi International Arbitration Centre (DAC), Construction Industry Arbitration Council (CIAC), Council For National and International Commercial Arbitration, London Court of International Arbitration (India Centre) or the like.] "Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by arbitration in accordance with the Rules of Domestic Commercial Arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be binding on the parties. The arbitral tribunal shall consist of 3 Arbitrators, arbitration proceedings shall be held at__________, India and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English”. [ICA rules provide for arbitration tribunal of 3 arbitrators if the value of claim is over Rs 10 Million unless the parties have agreed otherwise for a sole arbitrator]. |
Appendices
Appendix A – Terms of Reference
[This Appendix shall include the final Terms of Reference (TORs) worked out by the Client and the Consultant during the negotiations; dates for completion of various tasks; location of performance for different tasks; detailed reporting requirements and list of deliverables against which the payments to the Consultant will be made; Client’s input, including counterpart personnel assigned by the Client to work on the Consultant’s team; specific tasks or actions that require prior approval by the Client.
Insert the text based on the Section 7 (Terms of Reference) of the ITC in the RFP and modified based on the Forms TECH-1 through TECH-5 of the Consultant’s Proposal. Highlight the changes to Section 7 of the RFP]
………………………………………………………………………………………………
Appendix B - Key Experts
[Insert a table based on Form TECH-6 of the Consultant’s Technical Proposal and finalized at the Contract’s negotiations. Attach the CVs (updated and signed by the respective Key Experts) demonstrating the qualifications of Key Experts.]
……………………………………………………………………………………………………
Appendix C – Breakdown of Contract Price
[Insert the table with the unit rates to arrive at the breakdown of the lump-sum price. The table shall be based on [Form FIN-3 and FIN-4] of the Consultant’s Proposal and reflect any changes agreed at the Contract negotiations, if any. The footnote shall list such changes made to [Form FIN-3 and FIN-4] at the negotiations or state that none has been made.]
When the Consultant has been selected under Quality-Based Selection method, also add the following:
“The agreed remuneration rates shall be stated in the attached Model Form I. This form shall be prepared on the basis of Appendix A to Form FIN-3 of the RFP “Consultants’ Representations regarding Costs and Charges” submitted by the Consultant to the Client prior to the Contract’s negotiations.
Should these representations be found by the Client (either through inspections or audits pursuant to Clause GCC 25.2 or through other means) to be materially incomplete or inaccurate, the Client shall be entitled to introduce appropriate modifications in the remuneration rates affected by such materially incomplete or inaccurate representations. Any such modification shall have retroactive effect and, in case remuneration has already been paid by the Client before any such modification, (i) the Client shall be entitled to offset any excess payment against the next monthly payment to the Consultants, or (ii) if there are no further payments to be made by the Client to the Consultants, the Consultants shall reimburse to the Client any excess payment within thirty (30) days of receipt of a written claim of the Client. Any such claim by the Client for reimbursement must be made within twelve (12) calendar months after receipt by the Client of a final report and a final statement approved by the Client in accordance with Clause GCC 46.2.3 of this Contract.”]
Model Form I
Breakdown of Agreed Fixed Rates in Consultant’s Contract
We hereby confirm that we have agreed to pay to the Experts listed, who will be involved in performing the Services, the basic fees and away from the home office allowances (if applicable) indicated below:
(Expressed in Rs.)
Experts | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | |
Name | Position | Basic Remuneration rate per Working Month/Day/Year | Social Charges1 | Overhead1 | Subtotal | Profit2 | Away from Home Office Allowance | Agreed Fixed Rate per Working Month/Day/Hour | Agreed Fixed Rate per Working Month/Day/Hour1 |
Home Office | |||||||||
Work in the Client’s Country | |||||||||
1 Expressed as percentage of 1
2 Expressed as percentage of 4
Signature Date
Name and Title:
Appendix D - Form of Advance Payments Guarantee
[See Clause GCC 42.2.1 and SCC 46.2.1]
{Guarantor letterhead or SWIFT identifier code}
Bank Guarantee for Advance Payment
Guarantor: ___________________ [insert commercial Bank’s Name, and Address of Issuing Branch or Office]
Beneficiary: _________________ [insert Name and Address of Client]
Date: ____________[insert date]____
ADVANCE PAYMENT GUARANTEE No.: ___________[insert number]______
We have been informed that ____________ [name of Consultant or a name of the Joint Venture, same as appears on the signed Contract] (hereinafter called "the Consultant") has entered into Contract No. _____________ [reference number of the contract] dated ___[insert date]_________ with the Beneficiary, for the provision of __________________ [brief description of Services] (hereinafter called "the Contract").
Furthermore, we understand that, according to the conditions of the Contract, an advance payment in the sum of ___________ [insert amount in figures] ( ) [amount in words] is to be made against an advance payment guarantee.
At the request of the Consultant, we, as Guarantor, hereby irrevocably undertake to pay the Beneficiary any sum or sums not exceeding in total an amount of ___________ [amount in figures] ( ) [amount in words]1 upon receipt by us of the Beneficiary’s complying demand supported by the Beneficiary’s a written statement, whether in the demand itself or in a separate signed document accompanying or identifying the demand, stating that the Consultant is in breach of its obligation under the Contract because the Consultant:
(a) has failed to repay the advance payment in accordance with the Contract conditions, specifying the amount which the Consultant has failed to repay;
(b) has used the advance payment for purposes other than toward providing the Services under the Contract.
It is a condition for any claim and payment under this guarantee to be made that the advance payment referred to above must have been received by the Consultant on their account number ___________ at _________________ [name and address of bank].
The maximum amount of this guarantee shall be progressively reduced by the amount of the advance payment repaid by the Consultant as indicated in certified statements or invoices marked as “paid” by the Client which shall be presented to us. This guarantee shall expire, at the latest, upon our receipt of the payment certificate or paid invoice indicating that the Consultant has made full repayment of the amount of the advance payment, or on the __ day of _[month]__________, [year]__,2 whichever is earlier. Consequently, any demand for payment under this guarantee must be received by us at this office on or before that date.
This guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010 revision, ICC Publication No. 758.
_____________________
[signature(s)]
{Note: All italicized text is for indicative purposes only to assist in preparing this form and shall be deleted from the final product.}
REQUEST FOR EXPRESSIONS OF INTEREST
(CONSULTING SERVICES)
Republic of The Gambia
Projects Coordination Unit
Ministry of Health
The Government of The Republic of the Gambia has requested and obtained an advance fund for the preparation of Sub-Saharan Women’s Empowerment and Demographic Dividend Project (P176693) (SWEDD) and intends to apply part of the proceeds for consulting services.
The consulting services (“the Services”) includes services to prepare environmental and social instruments i.e., Environmental and Social Management Framework, Stakeholder Engagement Plan, and Labor Management Procedures. The Ministry of Health Projects Coordination Unit now invites eligible consultants (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are qualifications and experience of the firm.
The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 World Bank’s Procurement Regulations dated July 2017, revised in November 2017 and August 2018, and is open to all eligible bidders as defined in the guidelines (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. In addition, please refer to the following specific information on conflict of interest related to this assignment: the bank requires that firms or individuals involved in Bank IPF procurement shall not have a conflict of interest.
Further information can be obtained at the address below during office hours from Monday to Thursday 8am to 4pm. The terms of reference are also attached to this request.
Expressions of interest must be delivered in a written form to the address below by e-mail by September 16th, 2022
Projects Coordination Unit
Attn: Abdoulie Mam Njie
Kanifing Estate, The Gambia
Tel: +220 3373333
E-mail: njiebucher@yahoo.co.uk
Copy : asecka@gmail.com
TERMS OF REFERENCE
Consulting Firm for the
Preparation of Environmental and Social Risk Management Instruments:
The Gambia has observed rapid population growth, increasing pressure on the economy and national social systems including health, education, and social protection. High desired family size and high levels of adolescent childbearing are some of the drivers of rapid population growth with gender inequality as both a root cause and a consequence of this. In The Gambia, the demographic transition is still in its early stages. The under-five mortality rate has decreased by approximately two-thirds, from 167 in 1990 to 49 in 2020. The age dependency ratio decreased from 95 in 2000 but continues to be among the highest globally at 87 in 2020. Fertility rates remain high (Total Fertility Rate [TFR] 4.4). This exposes the country to higher poverty rates, smaller investments in human capital, high unemployment, or underemployment, especially among young women, higher poverty, increased pressure on natural environments and climate vulnerability, economic migration, and increased risks of instability.
Child marriage and teenage pregnancy continue to be high, increasing total unwanted fertility and contributing to the high level of population growth. At sub-regional levels there are “hotspots” with rates above The Gambia’s national average of married underage girls, adolescent, and total fertility, as well as low student retention rates for girls. In addition to child marriage, adolescent pregnancies can occur due to girls being at a higher risk of sexual exploitation and abuse, making it one of the most vulnerable population groups. A very large proportion of girls is out of school during the secondary school years, specifically for those in the poorest wealth quintiles and in five of the eight Local Government Administrative areas. The low secondary educational attainment of adolescents leads to even more limited prospects for current or future employment, in an economy already restricted by employment opportunities, presenting a challenge to increasing the human capital. The 2020 Gambia Women Enterprise Fund (WEF) Act provides the avenue to expand economic opportunity for adolescents and young women. Empowering adolescent girls and young women is essential to accelerate The Gambia’s demographic transition, improve human development outcomes, and build human capital and inclusive growth. Investing in adolescent girls and young women human capital also has the potential to contribute to building resilient communities that can adapt to rising threats such as climate change.
2.1 Project Development Objective (PDO) The Project objective is to increase adolescent girls’ and young women’s empowerment, including their access to quality reproductive, maternal neonatal child and adolescent health services, in selected areas of the participating countries and to improve regional peer learning, capacity and coordination in The Gambia.
2.3. Objective of the SWEDD3 Project
Girls’ and Women’s Empowerment in the context of SWEDD3 objectives is defined as contributing to:
2.4. Project components and sub-components
The proposed project has three components.
Component 1: Design and implement gender transformative interventions across the 4E’s that promote girls’ and women’s social and economic autonomy
This component has two subcomponents: Subcomponent 1.1: Promoting positive gender roles, girls’ continued schooling and other GWE messages through community engagement and use of a variety of channels; Subcomponent 1.2: Empowering young women and girls using community level interventions based on evidence and learning from across SWEDD countries.
Subcomponent 1.1: Promoting positive gender roles, girls’ continued schooling and other GWE messages through community engagement and use of a variety of channels
Subcomponent 1.2: Empowering young women and girls using community level interventions based on evidence and learning from across SWEDD countries
The project will include the following activities under Subcomponent 1.2: improve livelihood skills and SRH of adolescents; keep girls in school through at least upper basic school; expand economic opportunity and financial inclusion; and improve prevention and response to GBV/SEA/SH.
Component 2: Improve Availability of Reproductive, Maternal, Newborn, Child and Adolescent Health and Nutrition (RMNCAHN) Commodities and Qualified Health Workers at the community level and Strengthen Regional Capacity for adolescent-friendly services (US$8 million equivalent IDA)
This component will have two subcomponents: Subcomponent 2.1: Enhance accessibility of contraceptives and targeting of adolescents at the community level; and Subcomponent 2.2: Improve availability of reproductive health workers in rural areas, strengthening rural midwives and other personnel involved in RMNCAHN delivery services.
Component 3: Foster National and Regional Commitment and Capacity for Policy Making and Project Implementation
Component 3.1: Strengthen advocacy, legal frameworks, and political commitment on RMNCAHN at continental, regional and national levels
Component 3.2: Strengthen capacity for policymaking, M&E related to demographic dividend and gender issues.
Component 3.3: Strengthen project implementation capacity
Beneficiaries.
Primary beneficiaries are adolescent girls and young women that are vulnerable to early marriage, early pregnancy, and early school drop-out.
Other beneficiaries include:
2.5 Project intervention area
The project activities will be implemented in phases beginning with the priority LGAs (Mansakonko, Kerewan, Kuntaur, Janjanbureh and Basse) and then expanding nationally.
3.0 WORLD BANK ENVIRONMENTAL AND SOCIAL FRAMEWORK (ESF)
The World Bank's Environmental and Social Framework (ESF), which became operational in October 2018, sets out requirements for borrowers to identify and assess the environmental and social risks and impacts associated with projects supported by the World Bank. By focusing on identifying and managing environmental and social risks, the framework aims to help borrowers reduce poverty and increase prosperity in a sustainable way for the benefit of the environment and their citizens.
The standards will: (a) Help borrowers implement international best practices for environmental and social sustainability; (b) Assist borrowers in meeting their national and international environmental and social obligations; c) Strengthen non-discrimination, transparency, participation, accountability, governance, and inclusion; and (d) Improve project sustainability outcomes through continued stakeholder engagement.
3.1 Relevant guidance and support materials to be used by the consultant:
3.2 TEMPLATES to be filled by the consultant for the following instruments are available via this link
https://www.worldbank.org/en/projects-operations/environmental-and-social-framework/brief/environmental-and-social-framework-resources#guidancenotes
Scope of work of the consultancy
The objective of this consultancy is to develop instruments that meet the requirements of the Bank's environmental and social standards applicable to the project.
The following environmental and social risk documents to be developed by the consultant:
NB1 : The Ministry of Health (MOH) Projects Coordination Unit (PCU) will make available to the team of consultants all documentation and information relating to the nature of the investments as well as the potential areas of intervention.
NB2 : The specific tasks for the development of each document are presented in the annexes.
B. Mandate of the consulting team
A consulting firm will be recruited to assist in the preparation of the necessary instruments under the ESF for SWEDD3 Project. The instruments relating to environmental and social standards are subject to a consultation and disclosure procedure. An Environmental and Social Summary Review (ESRS) (concept stage) has been prepared by the World Bank and will be shared with the consultants once recruited. The classification of social risk was deemed Substantial while environmental risk was deemed Moderate. The preliminary risk of Sexual Exploitation and Abuse (SEA) and Sexual Harassment (SH) is deemed to be Substantial. However, the level of risk may change depending on the additional information that will become available when preparing the documents relating to the safeguards.
Qualifications of the Consultancy Firm
Interested Consultancy Firms should possess the following qualifications:
Various roles of the consultants:
The consultancy will cover the period from September 5 to November 30, 2022
a) The Principal Consultant: must be an environmental and social assessment expert with at least a Master's degree in a relevant field related to environmental and social impact assessment (e.g. environmental sciences, environmental engineering, social sciences such as political science or policy, sociology, anthropology, gender studies, social assessment studies, or related fields, economics, etc.), having proven record in the preparation of environmental and social risk management instruments (ESMF, SEP, LMP). The Environmental and Social Commitment Plan (ESCP) will be done with the World Bank as this is a legal document appended to the Legal Agreement.
S/he must:
b) The social consultant should be an expert in social assessment with at least a Master's degree in a relevant field related to environmental and social impact assessment (e.g. political science, sociology, anthropology , social sciences, etc.), with proven experience in the preparation of environmental and social safeguard instruments such as ESMF, ESIA/ESMP, RAP, and LMP.
He (she) must:
c) The environmental consultant must be an expert in environmental assessment with at least a Master's degree in a relevant field related to the assessment of environmental and social impacts, including Occupational Health and safety (OHS) (e.g. environmental sciences, environmental engineering, biological sciences, etc.), having proven itself for at least 5 years in the preparation of environmental and social risk management instruments such as ESMF, ESIA, and ESMP.
He (she) must:
D. Reporting, Deliverables and Schedule
The specific deliverables and anticipated timelines are as follows:
Activity | Number of days | Date for submission |
| 15 | October 14, 2022 |
| 5 | October 21, 2022 |
| 30 | October 21, 2022 |
| 7 | December 7, 2022 |
Total: | 57 |
|
The number of days required for each activity are negotiable.
ANNEX A: ENVIRONMENTAL AND SOCIAL MANAGEMENT FRAMEWORK
The development of the Environmental and Social Management Framework (ESMF) for the SWEDD3 project is necessary for the compliance of the program with both national regulations on the environment and social requirements and with the Environmental and Social Standards of the World Bank.
To this end, the consultant responsible for carrying out the ESMF studies will work in close collaboration with the regulatory institutions in The Gambia on the basis of the national regulations and policies and the environmental and social standards of the World Bank, in particular:
• For the national part:
• For the World Bank: The following ESF Environmental and Social Standards relevant to the project
The relevance of the following standards will be determined during the environmental and social assessments.
The ESMF will identify the potential negative environmental and social risks and impacts, among which risks relating to vulnerable groups and individuals, the risk of increased Sexual Exploitation and Abuse/Sexual Harassment (SEA/SH) and social conflicts (including fragility risks) during implementation .
The main stakeholders in the project area will be consulted and in during the national validation workshop.
Stakeholder engagement and information disclosure
Key principles and tasks under the ESMF
OUTLINE OF THE ESMF REPORT:
Overview of the ESMF
Reference data
5. Environmental and social risks and impacts
6. Mitigation measures
7. Analysis of alternatives
8. Design measures
9. Institutional arrangements for the implementation and monitoring of the ESMF, including institutional capacity assessment
10. Capacity building and training
11. Monitoring
The monitoring section of the ESMF should provide: a) a precise description and technical details of the monitoring measures, including the parameters to be measured, the methods to be used, the sampling locations, the frequency of measurements, the detection limits (if applicable) and the definition of thresholds that will signal the need for corrective action; and b) monitoring and reporting procedures to: (i) ensure early detection of conditions that require particular mitigation measures and (ii) provide information on the progress and results of the mitigation measures.
12. Public consultation and Grievance Mechanism
a) Briefly summarize the results of the consultations, including the focus group discussions. In a table in the appendix, indicate the dates and lists of participants and summarize the main questions, concerns and results of the public consultations (and, subject to community agreement, a few photos of the consultation, except those involving children and women only focus groups). Ensure methodologies allow for women to be consulted in separate groups (with only women facilitated by a woman).
b) Grievance Mechanism: include a description of how the Borrower will propose and implement a grievance mechanism (GM) to address these concerns and receive complaints, including SEA/SH complaints, and facilitate their resolution. This description would be derived from the Stakeholder Engagement Plan (SEP) and recognize that management of SEA/SH complaint should: i) include distinct channels for receiving, documenting and responding to complaints related to SEA/SH with multiple accessible and safe entry point identified through consultations with women and girls; ii) link all survivors disclosing incidents to medical, psychosocial, and legal GBV services through referral protocols; iii) include procedures for managing complaints that prioritize survivors’ confidentiality, safety, dignity and informed consent, in line with a survivor-centered approach, iv) include procedures on how to handle and store confidential records. The ESMF will clearly define roles, responsibilities and accountabilities and designate the persons who will be responsible for implementing and monitoring stakeholder engagement activities and ensuring compliance with national laws and regulations, as well as the requirements of the World Bank ESF.
13. Implementation schedule and cost estimate
14. Appendices
ANNEX C: LABOR MANAGEMENT PROCEDURES (LMP)
Use the template provided in the link in section 3.2 above for the Labor Management Procedures (LMP) and review ESS2 and the Borrower’s Guidance Note for ESS2 in the link in section 3.1
This LMP describes the requirements and expectations in terms of compliance, reporting, roles, supervision, and training with respect to labor and working conditions, including discriminatory working conditions (especially against women), child labor, camp accommodation where applicable etc. The LMP will cover all categories of workers but exclude government workers/civil servants working in connection with this project except there is a legal transfer of their employment or engagement to this project. The LMP will set out the following procedures
• To promote safety and health at work.
• To promote the fair treatment, nondiscrimination, and equal opportunity of project workers.
• To protect project workers, including vulnerable workers such as women, persons with disabilities, children (of working age, in accordance with this ESS) and migrant workers, contracted workers, community workers and primary supply workers, as appropriate.
• To prevent the use of all forms of forced labor and child labor.
• To support the principles of freedom of association and collective bargaining of project workers in a manner consistent with national law.
• To provide project workers with accessible means to raise workplace concerns.
2. The scope of application of ESS 2 depends on the type of employment relationship between the Borrower and the project workers. The term “project worker” refers to:
8. ESS2 applies to project workers including fulltime, part-time, temporary, seasonal and migrant workers.[14]
ANNEX D: OBJECTIVES OF THE STAKEHOLDER ENGAGEMENT PLAN (SEP)
ESS 10: Stakeholder Engagement and Information Disclosure- Use the template for the Stakeholder Engagement Plan (SEP) in in the link in section 3.2. Information in the SEP previously prepared for the Project Preparation Advance (PPA) can be used in the preparation for the project SEP.
Stakeholder Engagement and Disclosure Information (ESS10) recognizes the importance of open and transparent engagement between the Borrower and project stakeholders as an essential element of good international practice. Effective stakeholder engagement can improve the environmental and social sustainability of projects, enhance project acceptance, and make a significant contribution to successful project design and implementation.
Stakeholder engagement is an inclusive process conducted throughout the project life cycle. Where properly designed and implemented, it supports the development of strong, constructive and responsive relationships that are important for successful management of a project’s environmental and social risks. Stakeholder engagement is most effective when initiated at an early stage of the project development process and is an integral part of early project decisions and the assessment, management and monitoring of the project’s environmental and social risks and impacts. Stakeholder engagement must take into consideration the gendered context and ensure that women are consulted separately in women-only groups facilitated by a woman to ensure that they are able to express themselves safely and freely, and that their voices are meaningfully integrated into the project and safeguard instrument design.
Objectives
Scope of application
TECHNICAL NOTE: PUBLIC CONSULTATIONS AND STAKEHOLDER ENGAGEMENT IN WB-SUPPORTED OPERATIONS WHEN THERE ARE CONSTRAINTS ON CONDUCTING PUBLIC MEETINGS
With the outbreak and spread of COVID-19, people have been advised, or may be mandated by national or local law, to exercise social distancing, and specifically to avoid public gatherings to prevent and reduce the risk of the virus transmission. Countries have taken various restrictive measures, some imposing strict restrictions on public gatherings, meetings and people’s movement, and others advising against public group events. At the same time, the general public has become increasingly aware and concerned about the risks of transmission, particularly through social interactions at large gatherings.
These restrictions have implications for World Bank-supported operations. They will affect Bank requirements for public consultation and stakeholder engagement in projects, both under implementation and preparation. WHO has issued technical guidance in dealing with COVID-19, including: (i) Risk Communication and Community Engagement (RCCE) Action Plan Guidance Preparedness and Response; (ii) Risk Communication and Community engagement (RCCE) readiness and response; (iii) COVID-19 risk communication package for healthcare facilities; (iv) Getting your workplace ready for COVID-19; and (v) A guide to preventing and addressing social stigma associated with COVID-19. All these documents are available on the WHO website through the following link: https://www.who.int/emergencies/diseases/novel-coronavirus-2019/technical-guidance.
This Note offers suggestions to World Bank task teams for advising counterpart agencies on managing public consultation and stakeholder engagement in their projects, with the recognition that the situation is developing rapidly, and careful regard needs to be given to national requirements and any updated guidance issued by WHO. It is important that the alternative ways of managing consultation and stakeholder engagement discussed with clients are in accordance with the local applicable laws and policies, especially those related to media and communication. The suggestions set out below are subject to confirmation that they are in accordance with existing laws and regulations applying to the project.
Investment projects under implementation. All projects under implementation are likely to have public consultation and stakeholder engagement activities planned and committed as part of project design. These activities may be described in different project documents and will involve a variety of stakeholders. Commonly planned avenues of such engagement are public hearings, community meetings, focus group discussions, field surveys and individual interviews. With growing concern about the risk of virus spread, there is an urgent need to adjust the approach and methodology for continuing stakeholder consultation and engagement. Considering the importance of confirming compliance with national law requirements, below are some suggestions for task teams’ consideration while advising their clients:
Task teams will need to review their project, jointly with the PMUs, and should:
Based on the above, task teams should discuss and agree with PMUs the specific channels of communication that should be used while conducting stakeholder consultation and engagement activities. The following are some considerations while selecting channels of communication, considering the current COVID-19 situation:
Investment projects under preparation. Where projects are under preparation and stakeholder engagement is about to commence or is ongoing, such as in the project E&S planning process, stakeholder consultation and engagement activities should not be deferred, but rather designed to be fit for purpose to ensure effective and meaningful consultations to meet project and stakeholder needs. Some suggestions for advising clients on stakeholder engagement in such situations are given below. These suggestions are subject to the coronavirus situation in country, and restrictions put in place by governments. The task team and the PMU should:
ANNEX E : Potential procedures for intervening in SEA/SH and VAC cases
General
The purpose of these Codes of Conduct and Action Plan for the implementation of Environmental and Social, Health and Safety (ESHS) and Occupational Health and Safety (HST) standards and the prevention of Sexual Exploitation and Abuse (SEA), Sexual Harassment (SH), Violence Against Children (VAC) consists of introducing a set of key definitions, codes of conduct and guidelines in order to :
The application of these Codes of Conduct will ensure that the project achieves its objectives in terms of ESHS and HST standards, as well as preventing and/or mitigating the risks of SEA/SH and VAC on the site of the project and in local communities.
People working in the project must adopt these Codes of Conduct which aim to :
at) Create a consensus on the fact that such acts have no place in the project ; and
b) Establish a protocol for identifying SEA/SH and VAC incidents ; respond to such incidents ; and punish them.
The purpose of Codes of Conduct is to ensure that all project personnel understand the moral values of the project, the conduct that all employees are expected to follow, and the consequences of violating these values. This understanding will contribute to a smoother, more respectful and more productive project implementation, to ensure that the project objectives are achieved.
In these Codes of Conduct, the following terms will be defined below : Environmental, Social, Health and Safety (ESHS) Standards: a general term covering matters relating to the impact of the project on the environment, communities and workers.
Occupational Health and Safety (OHS) : Occupational Health and Safety aims to protect the safety, health and well-being of those who work or are employed on the project. Compliance with these standards at the highest level is a basic human right that should be guaranteed to every worker.
Gender-Based Violence (GBV): A general term for any harmful act perpetrated against a person's will and based on the socially attributed (i.e. gender) differences between men and women . They include acts inflicting physical, sexual or mental suffering, or threats of such acts ; coercion ; and other acts of deprivation of liberty. These acts can take place in public or in private. The term GBV is used to highlight the systemic inequality between men and women (which exists in all societies around the world) and which characterizes most forms of violence perpetrated against women and girls. The 1993 United Nations Declaration on the Elimination of Violence against Women defines violence against women as " any act of violence directed against the female sex which causes or is likely to cause women harm or physical, sexual or psychological suffering ” . The main types of GBV are[15] :
Child abuse (VAC): physical, sexual, emotional and/or psychological harm, neglect or negligent treatment of minor children (i.e. under the age of 18), including the fact that a child is exposed to such harm to a third party, which results in actual or potential harm to their health, survival, development or dignity, in the context of a relationship of responsibility, trust or power. This includes the use of children for profit, labor, sexual gratification or any other personal or financial advantage. It also includes other activities like using computers, cell phones, video devices, digital cameras or any other means to exploit or harass children or to access child pornography.
Malicious solicitation of children: these are behaviors that allow an aggressor to gain the trust of a child for sexual purposes. This is how an offender may establish a relationship of trust with the child and then seek to sexualize that relationship (for example, by encouraging romantic feelings or exposing the child to sexual concepts through pornography) .
Malicious solicitation of children on the Internet : is the sending of electronic messages with indecent content to a recipient whom the sender believes to be a minor, with the intention of inducing the recipient to engage in or submit to sexual activity, including understood but not necessarily the sender .
Accountability Measures and Confidentiality : Measures instituted to ensure the confidentiality of survivors and to hold contractors, consultants, and the client accountable for establishing a fair system for handling GBV cases and VAC.
Contractor's Environmental and Social Management Plan (E-ESMP) : the plan prepared by the Contractor that describes how it will carry out the activities of the works in accordance with the project's Environmental and Social Management Plan (ESMP).
Child : term used interchangeably with the term “ minor ” which means a person under the age of 18. This is in accordance with Article 1 of the United Nations Convention on the Rights of the Child .
Child protection: activity or initiative aimed at protecting children from all forms of harm, in particular arising from VAC.
Consent : is the informed choice underlying a person's intention, acceptance or free and voluntary agreement. There can be no consent where such acceptance or agreement is obtained by threat, force or other forms of coercion, kidnapping, fraud, deception or misrepresentation. In accordance with the United Nations Convention on the Rights of the Child, the World Bank considers that consent cannot be given by children under the age of 18, even if the national legislation of the country where the Code of Conduct is introduced considers sexual majority at a younger age. Lack of knowledge of the child's age and the latter's consent cannot be invoked as a means of defense.
Consultant: any firm, company, organization or other institution that has been awarded a contract to provide consultancy services in connection with the project and has hired managers and/or employees to carry out this work.
Contractor: any business, corporation, organization or other institution that has been awarded a contract to provide construction services for the project and has hired managers and/or employees to perform that work. This includes subcontractors hired to perform activities on behalf of the contractor.
Employee : any person who provides labor to the Contractor or Consultant in-country, on-site or off-site, under a contract or labor agreement for a salary, performed formally or informally (including unpaid interns and volunteers), without responsibility for managing or supervising other employees.
SEA/SH and VAC Incident Allegation Procedure : prescribed procedure for reporting SEA/SH or VAC incidents.
SEA/SH and VAC Code of Conduct : Code of conduct adopted for the project covering corporate commitment and accountability of managers and individuals regarding SEA/SH and VAC.
GBV and VAC Compliance Team (CT): A team set up by the project to deal with SEA/SH and VAC issues.
Grievance Mechanism (GM) : The process established by a project to receive and handle complaints.
Manager : any person offering labor to a contractor or consultant, on site or off, under a formal or informal contract of employment and in exchange for a salary, with the responsibility for controlling or directing the activities of a contractor or consultant's team, unit, division or similar and with responsibility for supervising and managing a predefined number of employees.
Perpetrator: the person(s) who commits or threatens to commit an act or acts of SEA/SH or VAC.
Intervention protocol: mechanisms put in place to intervene in cases of SEA/SH and VAC (see Section 4.7 Intervention protocol).
Survivor(s): the person(s) adversely affected by SEA/SH or VAC. Women, men and children can be survivors of SEA/SH; only children can be survivors of VAC.
Site: the place where the infrastructure development work under the project takes place. Consultancy assignments are considered to have as their site the places where they take place.
Site environment: the “ project area of influence ” which is any place, urban or rural, directly affected by the project, including human settlements.
This chapter presents three Codes of Conduct to use :
Company Code of Conduct
Implementation of ESHS and HST standards
Prevention of gender-based violence and violence against children
The company is committed to ensuring that the project is implemented in a way that minimizes any negative impact on the local environment, communities and its workers. To do this, the company will comply with Environmental, Social, Health and Safety (ESHS) standards and ensure that the appropriate Occupational Health and Safety (HST) standards are met. The company is also committed to creating and maintaining an environment in which Sexual Exploitation and Abuse (SEA), Sexual Harassment (SH) and Violence Against Children (VAC) do not take place – they will not be tolerated by any employee, contractor, supplier, associate or representative of the Company.
Therefore, to ensure that everyone involved in the project is aware of this commitment, the company is committed to the following fundamental principles and minimum standards of behavior, which will apply without exception to all employees , associates and company representatives, including contractors and suppliers :
General
Health and Safety
Gender-based violence and violence against children
Implementation
To ensure that the principles set out above are effectively implemented, the company undertakes to ensure that :
I hereby acknowledge having read the above Company Code of Conduct and agree, on behalf of the company, to abide by the standards contained therein. I understand my role and responsibilities to support the Occupational Health and Safety (OHS) standards and the Environmental, Social, Health (ESH) and Safety (ESHS) standards of the project, and to prevent and combat acts of GBV and VAC. I understand that any action inconsistent with this Code of Business Conduct or failure to act in accordance with this Code of Business Conduct may result in disciplinary action.
Company Name :
Signature:
Name in full:
Title :
Date:
Manager's code of conduct
Implementation of ESHS and HST standards Prevention of Sexual Exploitation and Abuse (SEA), Sexual Harassment (HS) and Violence Against Children (VAC)
Managers at all levels should uphold the company's commitment to implement Environmental, Social, Health and Safety (ESHS) standards and Health and Safety requirements in the workplace. Work (HST), as well as to prevent and deal with SEA/SH and VAC. This means that managers have a heavy responsibility to create and maintain an environment that meets these standards and helps prevent SEA/SH and VAC. They must support and promote the implementation of the Company's Code of Conduct. To this end, they must comply with the Manager's Code of Conduct and sign the Individual Code of Conduct. In doing so, they undertake to support the implementation of the Contractors Environmental and Social Management Plan (E-ESMP) and the Occupational Health and Safety (HST) Standards Management Plan, as well as to develop systems that facilitate the implementation of the GBV and VAC Action Plan. They must ensure a safe workplace as well as a SEA/SH and VAC free environment both in the workplace and in local communities. These responsibilities include, but are not limited to :
Implementation
a) Report concerns regarding compliance with ESHS standards or HST standards requirements ; and
b) Confidentially report incidents of GBV or VAC through the Complaints and Grievances Mechanism
Training
Response
I hereby acknowledge that I have read the Manager Code of Conduct above, agree to abide by the standards therein, and understand my roles and responsibilities in preventing and responding to ESHS-related requirements, to HST, SEA/SH and VAC. I understand that any action inconsistent with the Manager's Code of Conduct or failure to act in accordance with this Manager's Code of Conduct may result in disciplinary action.
Signature:
Name in full:
Title:
Date:
Individual code of conduct
Implementation of ESHS standards and HST requirements
Prevention of Sexual Exploitation and Abuse (SEA), Sexual Harassment (HS) and Violence Against Children (VAC)
I, ______________________________________, acknowledge the importance of complying with Environmental, Social, Health (ESH) and Safety (ESHS) standards, to comply with the project's Occupational Health and Safety requirements ( HST) and to prevent Sexual Exploitation and Abuse (SEA), Sexual Harassment (HS) and Violence Against Children (VAC).
The company considers that non-compliance with Environmental, Social, Hygiene (ESH) and Safety (ESHS) standards and Occupational Health and Safety (HST) requirements, or failure to participate in activities to fight against Sexual Exploitation and Abuse (SEA), Sexual Harassment (SH) as well as Violence Against Children (VAC) whether in the workplace – around the workplace, in work camps, workers or in surrounding communities – constitutes serious misconduct and is therefore subject to sanctions, penalties or possible dismissal. Prosecutions can be initiated by the police against the perpetrators of SEA/SH or VAC, if necessary.
While working on the project, I consent to :
For children under the age of 18 :
Use of images of children for professional purposes
When photographing or filming a child for professional purposes, I must :
Penalties
I understand that if I violate this Individual Code of Conduct, my employer will take disciplinary action which may include :
I understand that it is my responsibility to ensure that environmental, social, health and safety standards are met. That I will comply with the Occupational Health and Safety Management Plan. That I will avoid acts or behaviors that could be construed as SEA/SH and VAC. Any such act will constitute a violation of this Individual Code of Conduct. I hereby acknowledge that I have read the aforementioned Individual Code of Conduct, agree to abide by the standards therein, and understand my roles and responsibilities in preventing and responding to cases related to ESHS standards and requirements HST, SEA/SH and VAC. I understand that any action inconsistent with this Individual Code of Conduct or failure to act in accordance with this Individual Code of Conduct could result in disciplinary action and impact my continued employment.
Signature:
Name in full:
Title:
Date:
GBV and VAC action plan
4.1 The SEA/SH and VAC Compliance Team (CT)
The project will set up an SEA/SH and VAC Compliance Team (CT). It will include, depending on the needs of the project, at least four representatives (“ Focal Points ”), distributed as follows :
It will be the responsibility of the Compliance Team (CT), with the support of company management, to inform workers of the activities and responsibilities of the CT. To serve effectively within the CT, members should undergo training provided by the local Service Provider prior to the start of their assignment, to ensure that they are fully aware of SEA/SH and protection issues. children.
The CT will be held responsible for:
The Compliance team (CT) will hold quarterly update meetings to discuss ways to strengthen SEA/SH and VAC resources and support for employees and community members.
4.2 Complaint Filing : SEA/SH and VAC Allegation Procedures
All staff, volunteers, consultants, and contractors are encouraged to report suspected or confirmed cases of SEA/SH and VAC. Managers are required to report suspected or actual cases of SEA/SH and VAC, as they have a responsibility to uphold company commitments and hold their direct reports accountable for adherence to the Individual Code of Conduct.
The project will provide information to employees and the community on how to report violations of the SEA/SH and VAC Code of Conduct through the Grievance Mechanism (GM). The Compliance Team (CT) will follow up on SEA/SH and VAC Code of Conduct violations reported through the grievance mechanism.
4.3 SEA/SH and VAC complaint handling
All SEA/SH and VAC complaints will be handled following procedures described in the Grievance Mechanisms with strict respect of the confidentiality of information about the incident, its survivor and the alleged perpetrator and following the survivor centered approach. All survivors of SEA/SH and VAC signaled through the GM will be offered referral to GBV service providers identified before the start of project activities in the area of project implementation.
Grievance Mechanism (GM)
The project implements a Grievance Mechanism which is managed by a designated operator of the GM in collaboration with the Project Management Unit. SEA/SH and VAC reports, other complaints or concerns may be submitted online, by phone, by mail or in person.
All SEA/SH and VAC complaints should be immediately reported to the World Bank Task Force by the GM operator, only non-identifiable information should be shared (type of violence, age and sex of survivor, link to the project- if known and whether referral to services had been made).
The GM operator will escalate GBV and VAC related complaints to the Compliance Team (CT) for resolution. In accordance with the SEA/SH Action Plan, the Compliance Team, through the Service Provider and Focal Point(s), will verify the complaint and ultimately propose to the operator of the GM a resolution of the complaint, or will refer to the police, if necessary and with consent of the survivor. The identity of the survivor should be kept confidential during the management of the complaint.
Once the complaint has been processed and verified, the GM operator will notify the complainant, unless the complaint was made anonymously. Complaints addressed to the managers or the Service Provider will be transmitted by the latter to the GM for the purpose of their treatment. The sanctions against the perpetrator will be applied only after the complainant/survivor is aware of the planed actions.
If the complaint is filed with GM by or on behalf of a survivor, the complainant will be referred directly to the Service Provider to receive support services while the Compliance Team (CT ) is also conducting an verification of the link of the complaint to the project.
Service provider
The Service Provider is a local organization that has the experience and capacity to provide support to survivors of SEA/SH. The Client, Contractor(s), and Consultant must establish a working relationship with the Service Provider, so that SEA/SH and VAC cases can be safely referred to them. The Service Provider will also provide support and guidance to SEA/SH and VAC Focal Points, as required. The Service Provider will have a representative on the compliance team and will participate in the resolution of complaints related to SEA/SH and VAC.
Focal points responsible for SEA/SH and VAC within the compliance team (CT)
The CT will confirm that all SEA/SH and VAC related complaints have been referred to the World Bank by the GM operator (or other means).
The CT will review all SEA/SH and VAC related complaints and agree on a resolution plan. The relevant Focal Point will be responsible for the implementation of this plan (i.e. matters relating to the contractor's personnel should be resolved by the latter ; those relating to the consultant's personnel by the consultant and customer personnel matters by the customer). The Focal Point will provide advice to the CT regarding resolution, including referral to the police, if necessary. They will be assisted, if necessary, by the Service Provider.
All focal points within the CT should be trained and empowered to address SEA/SH and VAC issues. It is essential that all staff within the GM and CT understand the guiding principles and ethical requirements that govern the care of survivors of SEA/SH and VAC. All denunciations must remain confidential and be forwarded immediately to the Service Provider represented within the CT . In cases of SEA/SH and VAC warranting police action[20], Focal Points should, as appropriate, refer the complaint to: i) authorities ; ii) to the Service Provider ; and (iii) management for further action. The client and the World Bank must be informed immediately.
4.4 Accountability measures and confidentiality
All reports from SEA/SH and VAC must be treated confidentially to protect the rights of all concerned. The client, the contractor and the consultant must maintain the confidentiality of employees who report acts of violence or threats of violence as well as the confidentiality of any employee accused of having committed acts of violence or uttering threats of violence (unless a breach of confidentiality is necessary to protect persons or property from serious harm or when required by law).
To ensure survivors feel comfortable sharing their experience of SEA/SH and VAC, they can report cases of SEA/SH and VAC through a variety of means, including: i) online ; (ii) by telephone ; iii) in person ; iv) with the local Service Provider ; (v) with the manager(s) ; (vi) with village councils ; or (vii) to the police. In order to maintain confidentiality, only the Service Provider will have access to information about the survivor. The CT will be the main Focal Point with regard to information and follow-up of the perpetrator of the violence.
4.5 Monitoring and evaluation
The CT should follow up on cases that have been reported and keep all reported cases in a preserved and secure place. Monitoring should identify the number of cases that have been reported and the proportion of cases that are handled by the police, NGOs, etc.
These statistics should be provided to the Grievance Mechanism and the supervising engineer for inclusion in their reports.
For all cases of SEA/SH and VAC warranting law enforcement action[21], the client and the World Bank must be notified immediately.
4.6 Outreach Strategy
It is important to have an Awareness Strategy in place that includes activities to educate employees about SEA/SH and VAC in the workplace and their related risks, the provisions of the SEA/SH Codes of Conduct and VAC, Allegations Procedures, Accountability and Confidentiality Measures and Response Protocol. This Strategy will be accompanied by a timetable indicating the various awareness-raising activities through which it will be implemented and the corresponding (planned) execution dates. Awareness raising activities should be linked to training provided by the Service Provider.
4.7 Intervention protocol
The CT will be responsible for developing a written Response Protocol to meet project requirements, in accordance with national laws and protocols. The Response Protocol should include mechanisms for reporting and intervening with perpetrators of workplace violence (see Section 4.9 : Perpetrator Policy and Response). The Response Protocol will include the GM process, to ensure effective and confidential response to SEA/SH and VAC case disclosures. An employee who discloses a case of SEA/SH and VAC in the workplace should be referred to the Grievance Mechanism for reporting.
4.8 Support measures for survivors
It is essential to respond appropriately to the complaints of survivors of violence in a way that respects their choices, in order to minimize the risk of further trauma and violence against survivors. Survivors should be referred to the service provider for appropriate support services in the community – including medical and psychosocial support, emergency accommodation, security, including police protection and support for survivors. livelihoods – facilitating contact and coordination with these services. The client, contractor or consultant may, where possible, provide financial or other support to survivors of SEA/SH and VAC for these services (see Appendix 1 for examples of financial support ).
4.9 Perpetrator Policy and Response
Encourage and accept reporting through the GM by employees and community members about perpetrators of workplace violence. Oversee the investigation of such complaints through the Compliance Team (CT) and/or the Service Provider, ensuring procedural fairness for the accused, in compliance with local laws . If an employee breaches the Code of Conduct, the employer will take action which may include :
5.0 Penalties
In accordance with the Code of Conduct, any employee who is a confirmed SEA/SH or VAC perpetrator will be subject to disciplinary measures corresponding to the sanctions and practices agreed upon in the individual Code of Conduct (see Appendix 1 for examples of sanctions). It is important to note that, in each case, disciplinary sanctions are meant to be part of a process which is entirely internal to the employer, which is under the full control and responsibility of its managers and which is carried out in accordance to the national labor legislation in force.
This process should be completely independent of any official investigation that the competent authorities (eg the police) may decide to carry out in the context of the same case, and in accordance with the national legislation in force. In addition, internal disciplinary measures that the employer's managers may decide to adopt are meant to be separate from any charges or sanctions that the official investigation may result in (eg monetary fines, detention, etc.).
Appendix 1 – Potential Procedures for Responding to SEA/SH and VAC Cases
Accountability measures to maintain confidentiality can be taken through the following actions:
SEA/SH and VAC Allegation Procedures should specify :
The support offered by GBV service providers for survivors may include :
Depending on the rights, needs and wishes of the survivor, survivor support measures to ensure the safety of the survivor, who is an employee, may include[31] :
Leave options for survivors who are employees may include the following :
Potential sanctions against employee perpetrators of SEA/SH and VAC include :
Sample SEA/SH Prevention and Response Action Plan Template
Note: The activities identified in this sample action plan are only indicative. Activities should be determined based on the level of risk for the project
Name of project:
Client Name:
Level of Risk Identified through Risk Assessment:
[Information about the project.]
[Description of GBV risk factors in the community and how they may contribute to risks of SEA; Description of project risk factors that may contribute to both SEA and SH]
[Description of measures to limit, report and follow up on potential cases of sexual exploitation and abuse and sexual harassment cases, including, for example, summary of: a) Borrower Policies on SEA/SH; b) Code of Conduct; c) Referral Pathways for Survivor Care and Support; d) Safe and Confidential Staff and Community Reporting Mechanisms; e) Accountability and Response Framework.]
[Description of specific measures for mitigating SEA/SH risks under the project. These include the mitigation measures already in place as well as steps to be undertaken to further mitigate and respond to risks and allegations of SEA and SH in the project sites. The template below is an example only and will need to be adapted and contextualised.]
SEA/SH Prevention and Response Action Plan
Workplan
| Activity to Address SEA/SH risk | Steps to be taken | Timeline | Responsible | Monitoring (Who will monitor) | Output indicators | Estimated Budgets
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1 | Sensitize Borrower (and, where relevant, Supervising Engineer and Contractor) on the importance of addressing SEA/SH on the project, and the mechanisms that will be implemented | ||||||
| Train on SEA and SH to include:
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2 | Conduct SEA and SH assessment at project sites | ||||||
| Conduct an SEA and SH risk assessment in project area to inform risk mitigation strategies, including analysis of GBV issues, services and gaps in services |
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3 |
Map out GBV prevention and response service providers able to provide care to SEA and SH survivors | ||||||
a. | Deliver GBV/SEA/SH interventions by a qualified service provider |
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b. | Map out and review capacity and quality of GBV service providers in the project area able to provide care and support SEA and SH survivors |
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b. | Stakeholder consultations |
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c. | Develop and or/update a multi-sectoral GBV/SEA/SH referral pathway(s) for all project sites |
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4 | Strengthen Institutional capacity for SEA and SH risk mitigation and response | ||||||
a. | Engage/hire a GBV/SEA/SH Specialist to supervise and provide technical support for the implementation of SEA/SH Action Plan |
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b.
| Support capacity of local systems to respond to SEA and SH (e.g. police, health, legal, CDOs, CBOs) i)Strengthen the reporting mechanisms & procedures of local systems ii)Strengthen a survivor centred referral and response. iii)Strengthen coordination for better services with local/national GBV/SEA service providers |
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5 | Integrate SEA and SH risk management in Borrower’s and Contractors’ Environment and Social Management Plan (ESMP) | ||||||
a) | Incorporate SEA and SH risk in the Borrower’s and Contractor’s Environment and Social Management Plan (ESMP) |
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b) | Develop and establish/review SEA and SH accountability framework to include: Allegation Procedures to report SEA and SH incidents and internally for case accountability procedures which should clearly lay out confidentiality requirements for dealing with cases | . |
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6 | Review the Borrower’s and Contractor’s capacity to prevent and respond to SEA and SH | ||||||
a) | Review for attention to SEA and SH:
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b) | Recruit/train an officer with GBV/SEA/SH- specific skills to support supervise issues related
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c) | Develop M&E programme |
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d) | Conduct SEA and SH orientation training for project staff |
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7 | Inform project-affected communities about SE risks | ||||||
a) | Establish partnerships with CBOs/CSO’s and local government institution |
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b) | Identify, train and establish community focal point for SEA activities |
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c) | Develop Stakeholder Engagement Plan for SEA- related issues |
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d) | Develop information dissemination strategy |
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e) | Develop relevant IEC materials for community engagements |
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f) | Outreach to schools on the risks of SEA |
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g) | Conduct community sensitization |
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8 | Ensure SEA and SH- sensitive channels for reporting in GRM | ||||||
a) | Develop/Review GRM for specific SEA/SH procedures
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b. | Identify and train SEA/SH focal points within the GMC who will be responsible SEA/SH cases and referrals |
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c) | Review GRM reports/logs for SEA/SH sensitivity |
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9 | Define and reinforce SEA/SH requirements in procurement processes and contracts | ||||||
a. | Incorporate SEA/SH Requirements and expectations in the contractor and consultants’ contracts |
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b. | Allocation of funds for SEA/SH related costs in procurement documents |
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c. | Workers (Contractor/consultant) sensitization on SEA and SH |
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d. | Codes of Conduct signed and translated in the local language
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10 | Separate toilet and shower facilities for men and women and SEA and SH-free signage | ||||||
a. | Provide separate facilities for men and women and display signs, posters and pamphlets around the project site that signal to workers and the community that the project site is an area where SH is prohibited
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The support offered by GBV service providers for survivors may include :
[1] Good Industry Practice International (BPIIC) is defined as the exercise of professional skill, diligence, prudence and foresight which can reasonably be expected from qualified and experienced professionals engaged in the same type of undertaking in the same or similar circumstances globally or regionally. The result of such an exercise should be that the project uses the most appropriate technologies in the specific circumstances of the project.
[2] The obligation to mitigate impacts may include measures to assist project-affected parties to improve or at least restore their livelihoods, as appropriate, in the context of a particular project.
[3] The Borrower will make reasonable efforts to incorporate the costs of offsetting and/or offsetting significant residual impacts into project costs. The environmental and social assessment will consider the significance of these residual impacts, their long-term effects on the environment and those affected by the project, and the extent to which they are deemed reasonable in the context of the project. Where it is determined that it is not technically or financially feasible to offset or offset such residual impacts, the rationale for this determination (including options that have been considered) will be set out in the environmental and social assessment.
[4] These include mainly gender-based violence and sexual exploitation and abuse.
[5] Disadvantaged or vulnerable people are those who are more likely to be adversely affected by the impacts of the project or whose ability to realize the benefits of a project is more limited than others. Such an individual or group is also more likely to be excluded or unable to participate fully in the general consultation process and, as such, may need specific measures and/or assistance to do so. This will take into account age considerations, including the elderly and minors, including where they may be separated from family, community or others on whom they depend.
[6] Due to the complexity of land issues in many contexts and the importance of tenure security to livelihoods, careful assessment and design is required to ensure that projects do not inadvertently compromise legitimate rights. rights (including collective rights, subsidiary rights and women's rights) or have other unintended consequences, especially where the project supports land titling and related issues. In such circumstances, the Borrower will demonstrate, at a minimum, to the satisfaction of the Bank, that applicable laws and procedures, as well as project design features (a) provide clear and adequate rules for the recognition of relevant tenure rights; b) establish fair criteria and functional, transparent and participatory processes for resolving competing land disputes; and (c) make genuine efforts to inform data subjects of their rights and provide access to impartial advice
[7] https://thedocs.worldbank.org/en/doc/fc074f5b6cc1621dc65675bf83c9d0b8-0290032021/original/ESF-Labor-Influx-Good-Practice-Note.pdf
[8] Primary suppliers are those suppliers who, on an ongoing basis, directly supply the project with goods or materials essential to the essential functions of the project. The essential functions of a project constitute the production and/or service processes essential to a specific project activity without which the project cannot continue. This includes all greenhouse gases (GHG) and “black carbon” (BC).
[9] Existing data sources like Demographic Health Study etc. and secondary interviews with service providers and other stakeholders should be prioritized to gather this information. Consultations with women (in small separate groups facilitated by a woman) are encouraged to gather their perception about the risks related to GBV and SEA/SH but those should never include questions about individual experience of violence. The facilitator of such consultation should be able to offer referral to GBV services should anyone disclose experience of violence.
[10] Third parties may include contractors, subcontractors, brokers, agents or intermediaries.
[11] Core functions of a project constitute those production and/or service processes essential for a specific project activity without which the project can continue.
[12] Primary suppliers are those suppliers who, on an ongoing basis, provide directly to the project goods or materials essential for the core functions of the project.
[13] Projects may include the use of community workers in a number of different circumstances, including where labor is provided by the community as a contribution to the project, or where projects are designed and conducted for the purpose of fostering community-driven development, providing a social safety net (for example, food-for-work programs and public works as safety nets programs) or providing targeted assistance in fragile and conflict-affected situations. Given the nature and objectives of such projects, the application of all requirements of ESS2 may not be appropriate. In all such circumstances, the Borrower will require measures to be implemented to ascertain whether such labor is or will be provided on a voluntary basis as an outcome of individual or community agreement.
[14] Migrant workers are workers who have migrated from one country to another or from one part of the country for purposes of employment.
[15] Adapted from 6 types of GBV defined by Gender Based Violence Information Management System- http://gbvims.com/wp/wp-content/uploads/Annex-B-Classification-Tool.pdf
[16] Full consent without reservations in the context of economic and social power differences between the company employees and the community members might be very hard to prove therefor company employees at any level are strongly discourage of initiating any sexual interactions with community members.
[17] Unless there is a mandatory reporting on GBV and VAC in the national legislations any legal action and reporting to the police or authorities should be done only with informed consent of the survivor.
[18] Unless there is a mandatory reporting on GBV and VAC in the national legislations any legal action and reporting to the police or authorities should be done only with informed consent of the survivor.
[19] Full consent without reservations in the context of economic and social power differences between the company employees and the community members might be very hard to prove therefor company employees at any level are strongly discourage of initiating any sexual interactions with community members.
[20] Unless there is a mandatory reporting on GBV and VAC in the national legislations any legal action and reporting to the police or authorities should be done only with informed consent of the survivor.
[21] Unless there is a mandatory reporting on GBV and VAC in the national legislations any legal action and reporting to the police or authorities should be done only with informed consent of the survivor.
"},{"id":"OP00186803","notice_type":"Request for Expression of Interest","noticedate":"11-Jul-2022","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2022-07-11T00:00:00Z","submission_deadline_time":"00:00","project_ctry_name":"India","project_id":"P166923","project_name":"Uttarakhand Public Financial Management Strengthening Project","bid_reference_no":"IN-CTRFA-283970-CS-FBS","bid_description":"RFP for Financial Attest Audit of Gram Panchyat of Gharwal","procurement_group":"CS","procurement_method_code":"FBS","procurement_method_name":"Fixed Budget Selection","contact_address":"Sudhowala, Dehradun, Uttarakhand 248007","contact_ctry_name":"India","contact_email":"pms.ukpfms@gmail.com","contact_name":"Ashish Kumar Yadav","contact_organization":"Center for Training and Finance Administration","contact_phone_no":"+91 9718323174","submission_date":"2022-07-11T00:00:00Z","notice_text":"
U T T A R K H A N D P U B L I C F I N A N C I A L M A N A G E M E N T S T R E N G T H E N I N G P R O J E C T ( U k P F M S ) |
Request for Proposal
Selection of Chartered Accountant Firms for Financial Attest Audit of RLBs in Government of Uttarakhand
Under Gharwal Area for the four Packages
Package 1- Gram Panchayat: Dehradun, Haridwar , Uttarkashi |
Package 2 - Gram Panchayat: Tehri |
Package 3 - Gram Panchayat: Pauri Garhwal |
Package 4 - Gram Panchayat: Chamoli and Rudraprayag |
.
U T T A R A K H A N D P U B L I C F I N A N C E M A N A G E M E N T S T R E N G T H E N I N G P R O J E C T ( U P F M S P ) |
S E L E C T I O N O F C O N S U L T A N T S
Request for Proposals
RFP No IN-CTRFA- 283970-CS-FBS
Selection of Chartered Accountant Firms for Financial Attest Audit of RLBs in Government of Uttarakhand
Under Gharwal Area for the following packages:
Package 1- Gram Panchayat: Dehradun, Haridwar , Uttarkashi |
Package 2 - Gram Panchayat: Tehri |
Package 3 - Gram Panchayat: Pauri Garhwal |
Package 4 - Gram Panchayat: Chamoli and Rudraprayag |
Client: Office of the Project Director, UkPFMS, Dehradun, Uttarakhand
Country: India
Issued on 25th March 2022
TABLE OF CONTENTS
PART I........................................................................................................... 4
Definitions............................................................................................... 8
Introduction.......................................................................................... 10
Conflict of Interest................................................................................ 10
Unfair Competitive Advantage........................................................... 11
Fraud and Corruption......................................................................... 11
Eligibility............................................................................................... 11
General Considerations....................................................................... 13
Cost of Preparation of Proposal.......................................................... 13
Language............................................................................................... 13
Documents Comprising the Proposal................................................. 13
Only One Proposal............................................................................... 13
Proposal Validity.................................................................................. 14
Clarification and Amendment of RFP............................................... 14
Preparation of Proposals Specific Considerations............................ 15
Technical Proposal Format and Content........................................... 16
Financial Proposal................................................................................ 16
Submission, Sealing, and Marking of Proposals............................... 17
Confidentiality...................................................................................... 18
Opening of Technical Proposals.......................................................... 18
Proposals............................................................................................... 19
Evaluation............................................................................................. 19
Evaluation of Technical Proposals...................................................... 19
Financial Proposals for QBS............................................................... 19
Public Opening of Financial Proposals (for QCBS, FBS, and LCS methods)................................................................................................ 19
Correction of Errors............................................................................ 20
Taxes 21
Conversion to Single Currency........................................................... 21
Combined Quality and Cost Evaluation...................................... 21
Negotiations..................................................................................... 22
Conclusion of Negotiations............................................................ 23
Standstill Period............................................................................. 23
Notification of Intention to Award............................................... 23
Notification of Award..................................................................... 24
Debriefing by the Client................................................................. 25
Signing of Contract........................................................................ 25
Procurement Related Complaint.................................................. 25
Section 3. Technical Proposal – Standard Forms.................................. 35
CHECKLIST OF REQUIRED FORMS...................................................................... 35
FORM TECH-1...................................................................................... 36
Section 4. Financial Proposal – Standard Forms).................................. 46
Section 5. Eligible Countries.................................................................... 51
Section 6. Fraud and Corruption.............................................................. 53
Section 7. Terms of Reference............................................. Error! Bookmark not defined.
PART II....................................................................................................... 84
Section 8. Conditions of Contract and Contract Forms......................... 84
F O R M O F C O N T R A C T.................................................. 85
APPENDIX A – TERMS OF REFERENCE............................................................ 123
APPENDIX B – KEY EXPERTS.............................................................................. 123
APPENDIX C – BREAKDOWN OF CONTRACT PRICE................................... 123
APPENDIX D – FORM OF ADVANCE PAYMENTS GUARANTEE................ 125
PART III................................................................................................... 126
Section 9.Notification of Intention to Award and Beneficial Ownership Forms......................................................................................................... 126
Notification of Intention to Award......................................................... 127
PART I
Request for Proposal Letter
Consulting Services
Name of Assignment: Consultancy service for
Selection of Chartered Accountant Firms for Financial Attest Audit of RLBs in Government of Uttarakhand
Under Gharwal Area for the following packages:
Package 1- Gram Panchayat: Dehradun, Haridwar , Uttarkashi |
Package 2 - Gram Panchayat: Tehri |
Package 3 - Gram Panchayat: Pauri Garhwal |
Package 4 - Gram Panchayat: Chamoli and Rudraprayag |
RFP Reference No. IN-CTRFA- 283970-CS-FBS Loan No.: 8928 IN
Country: India
Date: 25th March 2022
Dear Mr. /Ms.:
The Client now invites proposals to provide the following consulting services (hereinafter called “Services”):
Selection of Chartered Accountant Firms for Financial Attest Audit of RLBs in Government of Uttarakhand
Under Gharwal Area for the following packages:
Name of Package | Maximum budget Allocated (INR) excluding indirect local taxes |
Package 1- Gram Panchayat: Dehradun, Haridwar, Uttarkashi | INR 2550000/ (INR Twenty–Five Lac Fifty Thousand Rupees) Only |
Package 2 - Gram Panchayat: Tehri | INR 2376000 /- (INR Twenty-three Lac Seventy-Six Thousand Rupees only) |
Package 3 - Gram Panchayat: Pauri Garhwal | INR 3096000 /- (INR Thirty Lac Fifty Ninety- Six Thousand Rupees Only) |
Package 4 - Gram Panchayat: Chamoli and Rudraprayag | INR 2078000 /- (INR Twenty Lac Seventy- Eight Thousand Rupees Only |
This Request for Proposals (RFP) has been addressed to the following shortlisted Consultants
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1 | M/S Ansul Agarwal & Co.,49, Keshav Vihar, Line No.3, GMS Road, Dehradun | |
2 | M/S Goyal Parul & co., 54, Second Floor, Meido Complex, Near Saharanpur Chowk, Dehradun | |
3 | M/S Hemant Arora & Co.,354-b , 30 Civil Line , Roorkee, Haridwar | |
4 | M/S Singh Agarwal and Associates | |
5 | M/s Praveen K Gupta and Co | |
6 | M/S S. Srivastava & Co., Shop No.8, Narayan Vihar, THDC Colony, Kargi Road , Dehradun | |
| 7 | M/S Shayam Lal Dadichi & Co .C/O Geeta Ram Joshi, Sauda Saroli , Thano Road, Raipur , Dehradun |
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8 | M/S JN Gupta and Co | |
Consultant having highest score will be considered for the Package-1, subject to the price within the budget indicated against that package. Similarly, next three consultants having highest scores in sequential order would be considered for Package-2, Package-3 and Package-4 respectively, subject to the price within the budgets indicated against the respective packages.
One firm will be considered for only one package consultants may, however, decide on the number of packages, wherein they want to submit their financial proposal.
Borrowers “Procurement Regulations for IPF Borrowers, July, 2016, updated August 2018” (“Procurement Regulations”), which can be found at the following website: www.worldbank.org
The RFP includes the following documents:
Section 1 – Request for Proposals Letter
Section 2 - Instructions to Consultants and Data Sheet Section 3 - Technical Proposal (STP) - Standard Forms Section 4 - Financial Proposal - Standard Forms Section 5 – Eligible Countries
Section 6 – Fraud and Corruption Section 7 - Terms of Reference
Section 8 - Standard Forms of Contract (Lump-Sum)
Project Director
Uttarakhand Public Financial Management Strengthening Project, 91, Race Course,
Near Police Line Dehradun, 248001
Mob: +91-9358119541
E-mail: ukpfmswb@gmail.com
Yours sincerely,
Deputy Project Director
UKPFMS
91, Race Course, Near Police Line Dehradun, 248001,
Mob: +91-9358119541
E-mail: ukpfmswb@gmail.com
Section 2. Instructions to Consultants and Data Sheet Instructions to Consultants
A. General Provisions
Definitions |
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| responsibilities of the Client and the Consultant, and expected results and deliverables of the assignment. (w) “ESHS” means environmental, social (including sexual exploitation and abuse (SEA) and gender-based violence (GBV)), health and safety. |
from those listed in the Request for Proposals (RFP), in accordance with the method of selection specified in the Data Sheet.
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interests, and acting without any consideration for future work.
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a. Conflicting Activities | (i) Conflict between consulting activities and procurement of goods, works or non-consulting services: a firm that has been engaged by the Client to provide goods, works, or non-consulting services for a project, or any of its Affiliates, shall be disqualified from providing consulting services resulting from or directly related to those goods, works, or non-consulting services. Conversely, a firm hired to provide consulting services for the preparation or |
| implementation of a project, or any of its Affiliates, shall be disqualified from subsequently providing goods or works or non- consulting services resulting from or directly related to the consulting services for such preparation or implementation. |
b. Conflicting Assignments | (ii) Conflict among consulting assignments: a Consultant (including its Experts and Sub-consultants) or any of its Affiliates shall not be hired for any assignment that, by its nature, may be in conflict with another assignment of the Consultant for the same or for another Client. |
c. Conflicting Relationships | (iii) Relationship with the Client’s staff: a Consultant (including its Experts and Sub-consultants) that has a close business or family relationship with a professional staff of the Borrower (or of the Client, or of implementing agency, or of a recipient of a part of the Bank’s financing)who are directly or indirectly involved in any part of (i) the preparation of the Terms of Reference for the assignment, (ii) the selection process for the Contract, or (iii) the supervision of the Contract, may not be awarded a Contract, unless the conflict stemming from this relationship has been resolved in a manner acceptable to the Bank throughout the selection process and the execution of the Contract. |
3. Unfair 3.1 Fairness and transparency in the selection process require that the Competitive Consultants or their Affiliates competing for a specific assignment do Advantage not derive a competitive advantage from having provided consulting services related to the assignment in question. To that end, the Client shall indicate in the Data Sheet and make available to all shortlisted Consultants together with this RFP all information that would in that respect give such Consultant any unfair competitive advantage over competing Consultants. | |
4. Fraud and 4.1 The Bank requires compliance with the Bank’s Anti-Corruption Corruption Guidelines and its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework, as set forth in Section 6.
4.2 In further pursuance of this policy, Consultants shall permit and shall cause their agents (where declared or not), subcontractors, subconsultants, service providers, suppliers, and their personnel, to permit the Bank to inspect all accounts, records and other documents relating to any shortlisting process, Proposal submission, and contract performance (in the case of award), and to have them audited by auditors appointed by the Bank. | |
5. Eligibility 5.1 The Bank permits consultants (individuals and firms, including Joint Ventures and their individual members) from all countries to offer consulting services for Bank-financed projects.
5.2 Furthermore, it is the Consultant’s responsibility to ensure that its Experts, joint venture members, Sub-consultants, agents (declared or not), sub-contractors, service providers, suppliers and/or their |
employees meet the eligibility requirements as established by the Bank in the applicable Procurement Regulations.
5.3 As an exception to the foregoingITC6.1 and ITC 6.2 above:
the Bank’s Anti-Corruption Guidelines and in accordance with its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework as described in Section VI, Fraud and Corruption, paragraph 2.2 d., shall be ineligible to be shortlisted for, submit proposals for, or be awarded a Bank- financed contract or benefit from a Bank-financed contract, financially or otherwise, during such period of time as the Bank shall have determined. The list of debarred firms and individuals is available at the electronic address specified in the PDS.
country may be ineligible if so indicated in Section 5 (Eligible Countries) and:
e. Borrower 5.3.5 A firm that is under a sanction of debarment by the Borrower Debarment from being awarded a contract is eligible to participate in this procurement, unless the Bank, at the Borrower’s request, is satisfied that the debarment; (a) relates to fraud or corruption, and (b) followed a judicial or administrative proceeding that afforded |
the firm adequate due process.
B. Preparation of Proposals |
6. General 6.1 In preparing the Proposal, the Consultant is expected to examine the Considerations RFP in detail. Material deficiencies in providing the information requested in the RFP may result in rejection of the Proposal. |
7. Cost of 7.1 The Consultant shall bear all costs associated with the preparation and Preparation of submission of its Proposal, and the Client shall not be responsible or Proposal liable for those costs, regardless of the conduct or outcome of the selection process. The Client is not bound to accept any proposal, and reserves the right to annul the selection process at any time prior to Contract award, without thereby incurring any liability to the Consultant. |
8. Language 8.1 The Proposal, as well as all correspondence and documents relating to the Proposal exchanged between the Consultant and the Client, shall be written in the language(s) specified in the Data Sheet. |
Comprising the Data Sheet. Proposal
of an undertaking of the Consultant to observe, in competing for and executing a contract, the Client country’s laws against fraud and corruption (including bribery).
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10. Only One 10.1 The Consultant (including the individual members of any Joint Proposal Venture) shall submit only one Proposal, either in its own name or as part of a Joint Venture in another Proposal. If a Consultant, including any Joint Venture member, submits or participates in more than one proposal, all such proposals shall be disqualified and rejected. This does not, however, preclude a Sub-consultant, or the Consultant’s staff from participating as Key Experts and Non-Key Experts in more than one Proposal when circumstances justify and if stated in the Data Sheet. |
Proposal must remain valid after the Proposal submission deadline.
standard electronic means, and will send written copies of the response (including an explanation of the query but without identifying its source) to all shortlisted Consultants. Should the Client deem it necessary to amend the RFP as a result of a clarification, it shall do so following the procedure described below:
Proposal Format and Content
Proposal
comparison of proposals and decision for award in accordance with the procedure in the Data Sheet.
15.1.1 Consultant shall not propose alternative Key Experts. Only one CV shall be submitted for each Key Expert position. Failure to comply with this requirement will make the Proposal non-responsive.
C. Submission, Opening and Evaluation |
17. Submission, 17.1 The Consultant shall submit a signed and complete Proposal Sealing, and comprising the documents and forms in accordance with ITC 10 Marking of (Documents Comprising Proposal). Consultants shall mark as Proposals “CONFIDENTIAL” information in their Proposals which is confidential to their business. This may include proprietary information, trade secrets or commercial or financially sensitive information. The submission can be done by mail or by hand. If specified in the Data Sheet, the Consultant has the option of submitting its Proposals electronically. 17.2 An authorized representative of the Consultant shall sign the original submission letters in the required format for both the Technical Proposal and, if applicable, the Financial Proposal and shall initial all pages of both. The authorization shall be in the form of a written power of attorney attached to the Technical Proposal.
17.2.1 A Proposal submitted by a Joint Venture shall be signed by all members so as to be legally binding on all members, or by an authorized representative who has a written power of attorney signed by each member’s authorized representative.
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awarded, the Consultant should not contact the Client on any matter related to its Technical and/or Financial Proposal. Information relating to the evaluation of Proposals and award recommendations shall not be disclosed to the Consultants who submitted the Proposals or to any other party not officially concerned with the process, until the Notification of Intention to Award the Contract. Exceptions to this ITC are where the Client notifies Consultants of the results of the evaluation of the Technical Proposals.
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19. Opening of 19.1 The Client’s evaluation committee shall conduct the opening of the Technical Technical Proposals in the presence of the shortlisted Consultants’ Proposals authorized representatives who choose to attend (in person, or online if this option is offered in the Data Sheet). The opening date, time and the address are stated in the Data Sheet. The envelopes with the Financial Proposal shall remain sealed and shall be securely stored with a reputable public auditor or independent authority until they are opened in accordance with ITC 23. |
19.2 At the opening of the Technical Proposals the following shall be read out: (i) the name and the country of the Consultant or, in case of a Joint Venture, the name of the Joint Venture, the name of the lead member and the names and the countries of all members; (ii) the presence or absence of a duly sealed envelope with the Financial Proposal; (iii) any modifications to the Proposal submitted prior to proposal submission deadline; and (iv) any other information deemed appropriate or as indicated in the Data Sheet.
20. Proposals 20.1 Subject to provision of ITC 15.1, the evaluators of the Technical Evaluation Proposals shall have no access to the Financial Proposals until the technical evaluation is concluded and the Bank issues its “no objection”, if applicable. 20.2 The Consultant is not permitted to alter or modify its Proposal in any way after the proposal submission deadline except as permitted under ITC 12.7. While evaluating the Proposals, the Client will conduct the evaluation solely on the basis of the submitted Technical and Financial Proposals. | |
21. Evaluation of 21.1 The Client’s evaluation committee shall evaluate the Technical Technical Proposals on the basis of their responsiveness to the Terms of Proposals Reference and the RFP, applying the evaluation criteria, sub-criteria, and point system specified in the Data Sheet. Each responsive Proposal will be given a technical score. A Proposal shall be rejected at this stage if it does not respond to important aspects of the RFP or if it fails to achieve the minimum technical score indicated in the Data Sheet. | |
22. Financial Proposals for QBS |
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23. Public Opening of 23.1 After the technical evaluation is completed and the Bank has issued its Financial no objection (if applicable), the Client shall notify those Consultants Proposals (for whose Proposals were considered non-responsive to the RFP and TOR QCBS, FBS, and or did not meet the minimum qualifying technical score, advising them LCS methods) the following: | |
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(7) Business Days from the date of notification of the results of the technical evaluation, described in ITC 23.1 and 23.2.
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24. Correction of Errors | Consultants and anyone else who chooses to attend. Any interested party who wishes to attend this public opening should contact the client as indicated in the Data Sheet. Alternatively, a notice of the public opening of Financial Proposals may be published on the Client’s website, if available. At the opening, the names of the Consultants, and the overall technical scores, including the break-down by criterion, shall be read aloud. The Financial Proposals will then be inspected to confirm that they have remained sealed and unopened. These Financial Proposals shall be then opened, and the total prices read aloud and recorded. Copies of the record shall be sent to all Consultants who submitted Proposals and to the Bank. 224.1 Activities and items described in the Technical Proposal but not priced in the Financial Proposal, shall be assumed to be included in the prices |
| of other activities or items, and no corrections are made to the Financial Proposal. |
a. Time-Based Contracts | 24.1.1 If a Time-Based contract form is included in the RFP, the Client’s evaluation committee will (a) correct any computational or arithmetical errors, and (b) adjust the prices if they fail to reflect all inputs included for the respective activities or items included in the Technical Proposal. In case of discrepancy between (i) a partial amount (sub-total) and the total amount, or (ii) between the amount derived by multiplication of unit price with quantity and the total price, or (iii) between words and figures, the former will prevail. In case of discrepancy between the Technical and Financial Proposals in indicating quantities of input, the Technical Proposal prevails and the Client’s evaluation committee shall correct the quantification indicated in the Financial Proposal so as to make it consistent with that indicated in the Technical Proposal, apply the relevant unit price included in the Financial Proposal to the corrected quantity, and correct the total Proposal cost. |
b. Lump-Sum Contracts | 24.1.2 If a Lump-Sum contract form is included in the RFP, the Consultant is deemed to have included all prices in the Financial Proposal, so neither arithmetical corrections nor price adjustments shall be made. The total price, net of taxes understood as per ITC 25, specified in the Financial Proposal (Form FIN-1) shall be considered as the offered price. Where there is a discrepancy between the amount in words and the amount figures, the amount in words shall prevail. |
25. Taxes | 25.1 The Client’s evaluation of the Consultant’s Financial Proposal shall exclude taxes and duties in the Client’s country in accordance with the instructions in the Data Sheet. |
26. Conversion to 26.1 For the evaluation purposes, prices shall be converted to a single Single currency using the selling rates of exchange, source and date indicated Currency in the Data Sheet. | |
27. Combined Quality and Cost Evaluation a. Quality and Cost- 27.1 In the case of QCBS, the total score is calculated by weighting the Based Selection technical and financial scores and adding them as per the formula and (QCBS) instructions in the Data Sheet. The Consultant with the Most Advantageous Proposal, which is the Proposal that achieves the highest combined technical and financial scores, will be invited for negotiations. |
b. Fixed-Budget Selection(FBS)
c. Least-Cost Selection
D. Negotiations and Award
28. Negotiations 28.1 The negotiations will be held at the date and address indicated in the Data Sheet with the Consultant’s representative(s) who must have written power of attorney to negotiate and sign a Contract on behalf of the Consultant.
c. Financial 28.6 The negotiations include the clarification of the Consultant’s tax Negotiations liability in the Client’s country and how it should be reflected in the Contract.
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consultants in similar contracts. In such case, the Client may ask for clarifications and, if the fees are very high, ask to change the rates after consultation with the Bank. The format for (i) providing information on remuneration rates in the case of Quality Based Selection; and (ii) clarifying remuneration rates’ structure under this Clause, is provided in Appendix A to the Financial Form FIN-3: Financial Negotiations – Breakdown of Remuneration Rates. 29. Conclusion of 29.1 The negotiations are concluded with a review of the finalized draft Negotiations Contract, which then shall be initialed by the Client and the Consultant’s authorized representative. 29.2 If the negotiations fail, the Client shall inform the Consultant in writing of all pending issues and disagreements and provide a final opportunity to the Consultant to respond. If disagreement persists, the Client shall terminate the negotiations informing the Consultant of the reasons for doing so. After having obtained the Bank’s no objection, the Client will invite the next-ranked Consultant to negotiate a Contract. Once the Client commences negotiations with the next-ranked Consultant, the Client shall not reopen the earlier negotiations. |
30. Standstill 30.1 The Contract shall not be awarded earlier than the expiry of the Period Standstill Period. The Standstill Period shall be ten (10) Business Days unless extended in accordance with ITC33.The Standstill Period commences the day after the date the Client has transmitted to each Consultant (that has not already been notified that it has been unsuccessful) the Notification of Intention to Award the Contract. Where only one Proposal is submitted, or if this contract is in response to an emergency situation recognized by the Bank, the Standstill Period shall not apply. |
31. Notification of 31.1 The Client shall send to each Consultant (that has not already been Intention to notified that it has been unsuccessful) the Notification of Intention to Award Award the Contract to the successful Consultant. The Notification of Intention to Award shall contain, at a minimum, the following information: |
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32. Notification of 32.1 Upon expiry of the Standstill Period, specified in ITC 30.1 or any Award extension thereof, and upon satisfactorily addressing any complaint that has been filed within the Standstill Period, the Client shall, send a notification of award to the successful Consultant, confirming the Client’s intention to award the Contract to the successful Consultant and requesting the successful Consultant to sign and return the draft negotiated Contract within eight (8) Business Days from the date of receipt of such notification. If specified in the Data Sheet, the client shall simultaneously request the successful Consultant to submit, within eight (8) Business Days, the Beneficial Ownership Disclosure Form. |
Contract Award Notice Within ten (10) Business Days from the date of notification of award such request, the Client shall publish the Contract Award Notice which shall contain, at a minimum, the following information:
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32.2 The Contract Award Notice shall be published on the Client’s website with free access if available, or in at least one newspaper of national circulation in the Client’s Country, or in the official gazette. The Client shall also publish the contract award notice in UNDB online |
provide a debriefing to all unsuccessful Consultants whose request is received within this deadline.
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34. Signing of 34.1 The Contract shall be signed prior to the expiration of the Proposal Contract Validity Period and promptly after expiry of the Standstill Period, specified in ITC 30.1 or any extension thereof, and upon satisfactorily addressing any complaint that has been filed within the Standstill Period. 34.2 The Consultant is expected to commence the assignment on the date and at the location specified in the Data Sheet. |
35. Procurement 35.1 The procedures for making a Procurement-related Complaint are as Related specified in the Data Sheet. Complaint |
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Section 2. Instructions to Consultants
E. Data Sheet
ITC Reference | A. General |
1 (b) | India |
1 (l) | Deleted |
2.1 | Name of the Client: Project Director, Uttarakhand Public Financial Management Strengthening Project Method of selection: Fixed Budget Selection (FBS) as per the Procurement Regulations (available on www.worldbank.org) |
2.2 | Financial Proposal to be submitted together with Technical Proposal: Yes The name of the assignment is Selection of Chartered Accountant Firms for Financial Attest Audit of RLBs in Government of Uttarakhand: Under Gharwal Area for the following packages: |
2.3 | Address: Project Director, Uttarakhand Public Financial Management Strengthening Project, 91, Race Course, Near Police Line, Dehradun 248001 Mob: +91-9358119541, E-mail: ukpfmswb@gmail.com The consultants may provide queries in writing at the above-mentioned email which will be answered to the consultant in writing. Such queries should be requested from the project within five working days from receipt of RFP. Contact person/ coordinator: Mr. Rajat Mehra, Project Coordinator Mob: +91- 9358119541 |
2.4 | The Client will provide the following inputs, project data, reports, etc. to facilitate the preparation of the Proposals: NONE |
4.1 | NA |
6.3.1 | A list of debarred firms and individuals is available at the Bank’s external website: www.worldbank.org/debarr |
B. Preparation of Proposals | |
9.1 | This RFP has been issued in the English language. Proposals shall be submitted in English language. All correspondence exchange shall be in English language. |
10.1 | The Proposal shall comprise the following: For SIMPLIFIED TECHNICAL PROPOSAL (STP): 1st Inner Envelope with the Technical Proposal:
2ndInner Envelope with the Financial Proposal (if applicable):One for each package
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10.2 | Statement of Undertaking is required – Yes |
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11.1 |
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12.1 | Proposals must remain valid for 120 days after the proposal submission deadline. |
13.1 | Clarifications may be requested within five working days from receipt of RFP: The contact information for requesting clarifications is: Address: Project Director Uttarakhand Public Financial Management Strengthening Project, 91, Race Course, Near Police Line Dehradun , 2480001, Uttarakhand, India, Mob: +91-9358119541, E-mail: ukpfmswb@gmail.com |
14.1.1 |
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14.1.2 | NA |
14.1.3 for time-based contracts only | NA |
14.1.4 and 27.2 use for Fixed Budget method |
The Financial Proposals of each package exceeding the total available budget shall be rejected |
15.2 | The format of the Technical Proposal to be submitted is: SIMPLIIFED TECHNICAL PROPOSAL (STP) |
| Submission of the Technical Proposal in a wrong format may lead to the Proposal being deemed non-responsive to the RFP requirements. |
16.1 |
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16.2 | A price adjustment provision applies to remuneration rates:NO |
16.3 | Information on the Consultant’s tax obligations in the Client’s country can be found at https://services.gst.gov.in/services/login |
16.4 | The Financial Proposal shall be stated in the following currencies Currencies: INR, The Financial Proposal should state local costs in the Client’s country currency (local currency): Yes |
C. Submission, Opening and Evaluation | |
17.1 | The Consultants have the option of submitting their Proposals electronically. No |
17.4 | The Consultant must submit: ((a) Technical Proposal: one (1) original and one copy and one copy in pdf in Pen drive in the same sealed envelope |
| (b) Financial Proposal: one (1) original in a sealed envelope. Each package proposal should be in a separate sealed envelope. The consultant can decide on the number of packages they want to apply and submit the financial proposal accordingly. |
17.7 and 17.9 | The Proposals must be submitted no later than: Date: 5th May 2022 Time: 15 :00 Local Time The Proposal submission address is: Project Director Uttarakhand Public Financial Management Strengthening Project, 91, Race Course, Near Police Line Dehradun, 2480001, Uttarakhand, India, Mob: +91-9358119541, E-mail: ukpfmswb@gmail.com |
19.1 | An online option of the opening of the Technical Proposals is offered: Yes The opening shall take place at: Project Director Uttarakhand Public Financial Management Strengthening Project, 91,Race Course , Near Police Line Dehradun , 2480001, Uttarakhand, India, Mob: +91-9358119541, E-mail: ukpfmswb@gmail.com Date 5th May 2022 Time: 16:00 Local Time |
19.2 | In addition, the following information will be read aloud at the opening of the Technical Proposals NA |
21.1 (for FTP) | NA |
21.1 [for STP ] | Criteria, sub-criteria, and point system for the evaluation of the Simplified I Technical Proposals are: Points |
| (j) Adequacy and quality of the proposed methodology, and work plan in responding to the Terms of Reference |
Total points for criterion (i): [20]
(ii) Key Experts’ qualifications and competence for the Assignment: {Notes to Consultant: each position number corresponds to the same for Key Experts in Form TECH-6 to be prepared by the Consultant. the key experts will individually also present their Prior experience in such type of projects as well as their Core competence in technical field and other Management and communication skill on the basis of CV submitted , the marks will be provided by tender evaluation committee} K-1: Audit Partner 40 Points K-2: Audit Manager-i- 20 Points K-3: Audit Manager -ii – 20 Points Total points for criterion (ii): [80] The number of points to be assigned to each of the above positions shall be determined considering the following three sub-criteria and relevant percentage weights:’
70 %
Total weight: 100 Total points for the three criteria: 100 The minimum technical score (St) required to pass is: 70 | |
| Public Opening of Financial Proposals |
23.4 | An online option of the opening of the Financial Proposals is offered: Yes |
23.5 | Following the completion of the evaluation of the Technical Proposals, the Client will notify all Consultants of the location, date, and time of the public opening of Financial Proposals. Any interested party who wishes to attend this public opening should contact Mr. Rajat Mehra Audit Officer, Mob- +91 9358119541, and request to be notified of the location, date, and time of the public opening of Financial Proposals. The request should be made before the deadline for submission of Proposals, stated above. |
25.1 | For the purpose of the evaluation, the Client will exclude: (a) all local identifiable indirect taxes such as sales GST or similar taxes levied on the contract’s invoices; and (b) all additional local indirect tax on the remuneration of services rendered by non- resident experts in the Client’s country. If a Contract is awarded, at Contract negotiations, all such taxes will be discussed, finalized (using the itemized list as a guidance but not limiting to it) and added to the Contract amount as a separate line, also indicating which taxes shall be paid by the Consultant and which taxes are withheld an aid by the Client on behalf of the Consultant. |
26.1 | Not applicable |
27.2 FBS only) | Proposals that exceed the budget indicated in ITC 14.1.4 of the (Data Sheet shall be rejected. |
27.3 (FBS only) | Technical score will be awarded based the evaluation of the technical proposal. Consultant having highest score will be considered for the Package-1, subject to the price within the budget indicated against that package. Similarly, next three consultants having highest scores would be considered for Package-2, Package-3, and Package -4 respectively, subject to the price within the budgets indicated against the respective packages. One firm will be considered for only one package for award. |
| D. Negotiations and Award |
28.1 | Expected date and address for contract negotiations: 15th May 2022 Address: Project Director Uttarakhand Public Financial Management Strengthening Project, 91 Racecourse Near Police Line Dehradun, 2480001, Uttarakhand, India, Mob: +91-9358119541, E-mail: ukpfmswb@gmail.com |
32.1 | The successful Consultant is not required submit the Beneficial Ownership Disclosure Form. |
34.2 | Expected date for the commencement of the Services: Date 30th May 2022 |
35.1 | The procedures for making a Procurement-related Complaint are detailed in the “Procurement Regulations for IPF Borrowers (Annex III).” If a Consultant wishes to make a Procurement-related Complaint, the Consultant shall submit its complaint following these procedures, In Writing (by the quickest means available, such as by email or fax), to: For the attention: Title/position: Dy. Project Director Client: PMU, UPFMSP, Dehradun, Uttarakhand Email address: ukpfmswb@gmail.com In summary, a Procurement-related Complaint may challenge any of the following:
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Section 3. Technical Proposal – Standard Forms
{Notes to Consultant shown in brackets { }throughout Section 3 provide guidance to the Consultant to prepare the Technical Proposal; they should not appear on the Proposals to be submitted.}
CHECKLIST OF REQUIRED FORMS
Required for FTP or STP P |
FORM |
DESCRIPTION | Page Limit | |
FTP | STP |
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P | P | TECH-1 | Technical Proposal Submission Form. |
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P | TECH-4 | Description of the Approach, Methodology, and Work Plan for Performing the Assignment |
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P | P | TECH-5 | Work Schedule and Planning for Deliverables |
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P | P | TECH-6 | Team Composition, Key Experts Inputs, and attached Curriculum Vitae (CV) |
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All pages of the original Technical and Financial Proposal shall be initialed by the same authorized representative of the Consultant who signs the Proposal.
FORM TECH-1
TECHNICAL PROPOSAL SUBMISSION FORM
{Location, Date}
To: [Name and address of Client]
Dear Sirs:
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposals(RFP) dated [Insert Date] and our Proposal. [Select appropriate wording depending on the selection method stated in the RFP: “We are hereby submitting our Proposal, which includes this Technical Proposal and a Financial Proposal sealed in a separate envelope” or, if only a Technical Proposal is invited “We hereby are submitting our Proposal, which includes this Technical Proposal only in a sealed envelope.”].
We hereby declare that:
We undertake, if our Proposal is accepted and the Contract is signed, to initiate the Services related to the assignment no later than the date indicated in ITC 34.2 of the Data Sheet.
We understand that the Client is not bound to accept any Proposal that the Client receives.
We remain, Yours sincerely,
Signature (of Consultant’s authorized representative) {In full and initials}:
Full name: {insert full name of authorized representative} Title: {insert title/position of authorized representative} Name of Consultant (company’s name or JV’s name):
Capacity: {insert the person’s capacity to sign for the Consultant} Address: {insert the authorized representative’s address}
Phone/fax: {insert the authorized representative’s phone and fax number, if applicable} Email: {insert the authorized representative’s email address}
{For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached
FORM TECH-4 (FOR SIMPLIFIED TECHNICAL PROPOSAL ONLY)
DESCRIPTION OF APPROACH, METHODOLOGY, AND WORK PLAN FOR Schedule
Form.}
Forms
FORM TECH-5(FOR STP)
WORK SCHEDULE AND PLANNING FOR DELIVERABLES
N° | Deliverables 1 (D-..) | Months | |||||||||||
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | ..... | n | TOTAL | ||
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D-2 | {e.g., Deliverable #2................................ } |
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3. Include a legend, if necessary, to help read the chart.
39 | P a g e
FORM TECH-6(FOR STP)
TEAM COMPOSITION, ASSIGNMENT, AND KEY EXPERTS’ INPUTS
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Name | Expert’s input (in person/month) per each Deliverable (listed in TECH-5) | Total time-input (in Months) | ||||||||||||||
Position |
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K-1 | {e.g., Mr. Abbbb} | [Team Leader] | [Home] | [2 month] |
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FORM TECH-6 (CONTINUED)
CURRICULUM VITAE (CV)
Position Title and No. | {e.g., K-1, TEAM LEADER} |
Name of Expert: | {Insert full name} |
Date of Birth: | {day/month/year} |
Country of Citizenship/Residence |
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Education: {List college/university or other specialized education, giving names of educational institutions, dates attended, degree(s)/diploma(s) obtained}
Employment record relevant to the assignment: {Starting with present position, list in reverse order. Please provide dates, name of employing organization, titles of positions held, types of activities performed and location of the assignment, and contact information of previous clients and employing organization(s) who can be contacted for references. Past employment that is not relevant to the assignment does not need to be included.}
Period | Employing organization and your title/position. Contact information for references | Country | Summary of activities performed relevant to the Assignment |
[e.g., May 2005- present] | [e.g., Ministry of ……, advisor/consultant to…
For references: Tel.............. /e- mail……; Mr. Hbbbbb, deputy minister] |
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Membership in Professional Associations and Publications:
Language Skills (indicate only languages in which you can work):
Adequacy for the Assignment: Audit Experience as per TOR (please provide exhaustive list of audits to provide better marks at evaluation. The key audit areas and role to be elaborated in detail
Assignment | Complete Detail |
Client Name |
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Type of audit and Year |
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Key Audit areas Audited |
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Role of Key expert in audit |
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Expert’s contact information: (e-mail…………………., phone................... )
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience, and I am available, as and when necessary, to undertake the assignment in case of an award. I understand that any misstatement or misrepresentation described herein may lead to my disqualification or dismissal by the Client, and/or sanctions by the Bank.
{day/month/year}
Name of Expert Signature Date
{day/month/year}
Name of authorized Signature Date Representative of the Consultant
(the same who signs the Proposal)
NOTE: The submitted CVs of the Key Experts without the original signatures of both the “Key
Expert” and “Authorized Representative of the Consultant” shall not be considered for evaluation and shall be given “ZERO” in the particular CV. Kindly get original signature of both “Key Expert” and “Authorized Representative of the Consultant”. Scanned Signatures also shall not be considered for evaluation.
Section 4. Financial Proposal - Standard Forms)
{Notes to Consultant shown in brackets { } provide guidance to the Consultant to prepare the Financial Proposals; they should not appear on the Financial Proposals to be submitted.}
Financial Proposal Standard Forms shall be used for the preparation of the Financial Proposal according to the instructions provided in Section 2.
FIN-1 Financial Proposal Submission Form FIN-2A Summary of Costs- Preparation
FIN-4A Reimbursable expenses
FFORM FIN-1
FINANCIAL PROPOSAL SUBMISSION FORM
{Location, Date}
To: [Name and address of Client]
Dear Sirs:
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal.
Our attached Financial Proposal is for the amount of {Indicate the corresponding to the amount(s) currency(ies)}{Insert amount(s) in words and figures}, [Insert “including” or “excluding”] of all indirect local taxes in accordance with ITC 25.1 in the Data Sheet. The estimated amount of local indirect taxes is {Insert currency} {Insert amount in words and figures} which shall be confirmed or adjusted, if needed, during negotiations. {Please note that all amounts shall be the same as in Form FIN-2}.
Our Financial Proposal shall be valid and remain binding upon us, subject to the modifications resulting from Contract negotiations, for the period of time specified in the Data Sheet, ITC 12.1.
Commissions and gratuities paid or to be paid by us to an agent or any third party relating to preparation or submission of this Proposal and Contract execution, paid if we are awarded the Contract, are listed below:
Name and Address | Amount and | Purpose of Commission |
of Agents | Currency | or Gratuity |
{If no payments are made or promised, add the following statement: “No commissions or gratuities have been or are to be paid by us to agents or any third party relating to this Proposal and Contract execution.”}
We understand you are not bound to accept any Proposal you receive.
We remain, Yours sincerely,
Signature (of Consultant’s authorized representative) {In full and initials}:
Full name: {insert full name of authorized representative} Title: {insert title/position of authorized representative} Name of Consultant (company’s name or JV’s name):
Capacity: {insert the person’s capacity to sign for the Consultant} Address: {insert the authorized representative’s address}
Phone/fax: {insert the authorized representative’s phone and fax number, if applicable} Email: {insert the authorized representative’s email address}
{For a joint venture, either all members shall sign or only the lead member/consultant, in which case the power of attorney to sign on behalf of all members shall be attached}
FORM FIN-2 (A) SUMMARY OF COSTS
{Consultant must state the proposed Costs in accordance with Clause 16.4 of the Data Sheet;
Item |
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Remuneration |
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Key Experts |
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Non – Key Experts |
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Total Remuneration |
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Reimbursables |
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Total Cost of the Financial Proposal (A): {Should match the amount in Form FIN-1} |
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Indirect Local Tax Estimates – to be discussed and finalized at the negotiations if the Contract is awarded |
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GST |
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Total Estimate for Indirect Local Tax: |
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Footnote: Payments will be made in the currency(ies) expressed above (Reference to ITC 16.4).
FFORM FIN-4 (A) BREAKDOWN OF REIMBURSABLE EXPENSES:
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When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for calculation of the Contract ceiling amount, to calculate applicable taxes at contract negotiations and, if needed, to establish payments to the Consultant for possible additional services requested by the Client. This form shall not be used as a basis for payments under Lump-Sum contracts
Legend:
“Per diem allowance” is paid for each night the expert is required by the Contract to be away from his/her usual place of residence. Client can set up a ceiling.
Section 5. Eligible Countries
In reference to ITC6.3.2, for the information of shortlisted Consultants, at the present time firms, goods and services from the following countries are excluded from this selection:
Under the ITC 6.3.2 (a): “none” Under the ITC 6.3.2 (b): “none”
Section 6. Fraud and Corruption
(This Section 6, Fraud and Corruption shall not be modified)
indirectly, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question;
1 For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation,
(i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub- contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract.
2 A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
3 Inspections in this context usually are investigative (i.e., forensic) in nature. They involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third party verification of information.
54 | P a g e
SECTION-7
Terms of Reference for Selection of Chartered Accountant Firms for Financial Attest Audit of RLBs in Government of Uttarakhand
Background:
Financial Attest Audit of specified RLBs for last three financial year i.e. FY 2018-19, 2019-20 & 2020-21.
Objective of the Financial Attest Audit assignment
1
and to express an independent opinion on the true and fair view of the Financial Statements prepared
by the RLBs.
Detailed Scope of Work:
1 Refer Annexure 3- For RLB accounting.
56 | P a g e
Audit Report
Audit Engagement:
Sr | Designation and Nos | Description of services to be provided | Experience/ Qualification |
1. | Audit Partner | Overall coordination, & |
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| (1 Nos) | planning, and team leadership, reporting, liaison with client Responsibility to lead the audit teams in the field, planning and execution of the audits, discussions with head of office at state and report writing and finalization | Accountant) of the firm with at least 15 years of overall experience post Qualification
. The Audit of GPs under one block will be considered as assignment |
2. | Audit Managers - 2 | Overall support to the team; audit planning and coordination; prepare draft reports etc. |
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| CISA, CIA, CGPA etc. would be an added advantage |
Annexure 1: Packages
Detail of the packages are provided below. The packages would be selected as follows
Package Name | Number of audit entities | Auditable RLBS for 18-19 | Auditable RLBS for 19-20 | Auditable RLBS for 20-21 | Total units to be audited |
Audit partner | Audi t expert |
Package 1- Gram Panchayat: Dehradun, Uttarkashi , | 1253 | 600 | 697 | 1253 |
2550 | 1 | 2 |
Package 2 - Gram Panchayat: Tehri | 1015 | 630 | 731 | 1015 |
2376 | 1 | 2 |
Package 3 - Gram Panchayat: Pauri and Haridwar | 1206 | 945 | 945 | 1206 | 3096 | 1 | 2 |
Panchayat 4 : Gram Panchayat : Chamoli and Rudraprayag | 969 | 479 | 630 | 969 | 2078 | 1 | 2 |
| 4443 | 2654 | 3003 | 4443 |
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A complete schedule will be provided in detail for completion of audit within the time frame with the following details should be considered for the proposal to be submitted
Annexure 2: Format of Independent Auditors Report – Rural Local Bodies
Preface
Indicative Notes to the Annual Financial Statements of Panchayat:
Bank account name | Bank account number | Nature of Bank account (Receipt/Payment/Both) | Balance as per books of account | Balance as per bank statements | BRS completed |
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| Format | Description | Maintained | Mode of Maintenance |
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| during the | (PRIASOFT/ E | |
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| financial | Panchayat/ Manual) | |
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| year |
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| (Yes/No) |
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Format I | Receipts and Payment |
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| Account | |||
Format-II | Consolidated Abstract |
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| Register | |||
Format III | Monthly Reconciliation |
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| Statements | |||
Format IV | Statement of Receivable and |
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| Payable at the end of the year | |||
Format V | Register of Immovable Assets |
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| for the year | |||
Format VI | Register of Movable Assets |
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| for the year | |||
Format | Inventory Stock Register |
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VII |
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Format | Register of Demand |
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VIII | Collection and Balance |
Instructions for auditors
Format for Unmodified Opinion Independent Auditor’s Report
To,
Opinion: |
Governing Body of RLB/ Head of the RLB, Full address
We have audited the accompanying Annual Financial Statements of the {insert name of the RLB}, which comprise of the Annual Receipts and Payments Account for the year ended 31 March 20….., and the Notes to Financial Statements, including a summary of Significant Accounting Policies.
In our opinion, the accompanying Annual Financial Statements give a true and fair view, in all material respects, of the cash flows of the {insert name of the RLB} for the year ended 31 March 20…………., in accordance with Simplified Formats Accounts for Panchayati Raj Institutions, 2009, and in accordance with the provisions of the Uttarakhand Panchayati Raj Act, 2016.
Basis for Unmodified Opinion |
We conducted our audit in accordance with the Standards of Auditing issued by the Institute of Chartered Accountants of India . Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are independent of............. {insert name of the
RLB) in accordance with our Code of Ethics together with ethical requirements that are relevant to our audit of the Financial Statements in India and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Emphasis of Matters |
{The auditor should describe the matters on which they wish to draw emphasis in addition to that provided below}
We draw attention to the following key points:
Our opinion is not modified in respect of this matter.
Responsibilities of Management of {insert name of the RLB) for the Financial Statements |
Management of {insert name of the RLB) is responsible for the preparation of Financial Statements that give a true and fair view in accordance with Simplified Formats Accounts for Panchayati Raj Institutions,2009. This responsibility also includes maintenance of adequate accounting records in accordance with the provisions of the Uttarakhand Panchayati Raj Act, 2016 (as in force and as amended in 2019) for safeguarding of the assets of the {insert name of the RLB) and for preventing and detecting frauds and other irregularities; selection and application of appropriate accounting policies; making judgments and estimates that are reasonable and prudent; and design, implementation and maintenance of adequate internal financial controls, that were operating effectively for ensuring the accuracy and completeness of the accounting records, relevant to the preparation and presentation of the financial statements that give a true and fair view and are free from material misstatement, whether due to fraud or error. The Management of {insert name of the RLB} is responsible for overseeing the financial reporting process.
Auditor’s Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with Standards of Auditing issued by the Institute of Chartered Accountants of India will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Also refer to the Appendix to this Report.
Report on Legal, Regulatory and Other Requirements |
Further to the above, in our opinion, the Panchayat has maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009
(or)
Further to the above, in our opinion, the Panchayat has maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009 except for………….
(or)
Further to the above, in our opinion, the Panchayat has not maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009
Additional matters to be included as required=
For XYZ & Co Chartered Accountants
(Firm’s Registration No.)
Signature of the auditor
(Name of the Member Signing the Audit Report) (Designation)
(Membership No. XXXXX)
Date:
Place:
UDIN:
Enclosures :
Appendix to Independent Auditor’s Report |
As part of an audit in accordance with Standards of Auditing issued by the Institute of Chartered Accountants of India , we exercise professional judgement and maintain professional skepticism throughout the audit. We also:
We communicate to Management of.............. {insert name of RLB} regarding,
among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
We also provide to Management of {insert name of RLB}/Directorate of Audit
a statement we have complied with relevant ethical requirements regarding independence, and to communicate with them all relationship and other matters that may reasonable be thought to bear on our independence, and where applicable, related safeguards.
Instructions for auditors
Format for Qualified Opinion
Independent Auditor’s Report
To,
Governing Body of RLB/ Head of the RLB Full address
Qualified Opinion:
We have audited the accompanying Annual Financial Statements of the {insert name of the RLB}, which comprise of the Annual Receipts and Payments Account for the year ended 31 March 20….., and the Notes to Financial Statements, including a summary of Significant Accounting Policies.
In our opinion, except for the effects of the matter described in the Basis for Qualified Opinion section of our report, the accompanying Annual Financial Statements give a true and fair view, in all material respects, of the cash flows of the {insert name of RLB} for the year ended 31 March 20…………., in accordance with Simplified Formats Accounts for Panchayati Raj Institutions, 2009 , and in accordance with the provisions of the Uttarakhand Panchayati Raj Act, 2016.
Basis for Qualified Opinion
{The auditor should describe the matters due to which the audit opinion is qualified}
We conducted our audit in accordance with the Standards of Auditing issued by the Institute of Chartered Accountants of India. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are independent of..................................................................................... {insert name of the RLB}
in accordance with the ethical requirements that are relevant to our audit of the Financial Statements in India and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified opinion.
Emphasis of Matter |
To be reported wherever applicable. {The auditor should describe the matters on which they wish to draw emphasis}
We draw attention to………….
However, we have not qualified our opinion in respect of this matter.
Responsibilities of Management of {insert name of the RLB) for the Financial Statements |
Management of {insert name of the RLB) is responsible for the preparation of Financial Statements that give a true and fair view in accordance with Simplified Formats Accounts for Panchayati Raj Institutions , 2009. This responsibility also includes maintenance of adequate accounting records in accordance with the provisions of the Uttarakhand Panchayati Raj Act, 2016 (as in force and as amended in 2019) for or safeguarding of the assets of the {insert name of the RLB) and for preventing and detecting frauds and other irregularities; selection and application of appropriate accounting policies; making judgments and estimates that are reasonable and prudent; and design, implementation and maintenance of adequate internal financial controls, that were operating effectively for ensuring the accuracy and completeness of the accounting records, relevant to the preparation and presentation of the financial statements that give a true and fair view and are free from material misstatement, whether due to fraud or error. The Management of {insert name of the RLB} is responsible for overseeing the financial reporting process.
Auditor’s Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance Standards of Auditing issued by the Institute of Chartered Accountants of India will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of
users taken on the basis of these financial statements. Also refer to the Appendix to this Report.
Report on Legal, Regulatory and Other Requirements
Further to the above, in our opinion, the Panchayat has maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009
(or)
Further to the above, in our opinion, the Panchayat has maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009 except for………….
(or)
Further to the above, in our opinion, the Panchayat has not maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009
Additional matters to be included as required
For XYZ & Co Chartered Accountants
(Firm’s Registration No.)
Signature of the auditor
(Name of the Member Signing the Audit Report) (Designation)
(Membership No. XXXXX)
Date:
Place:
UDIN:
Enclosures :
Appendix to Independent Auditor’s Report
As part of an audit in accordance with Standards of Auditing issued by the Institute of Chartered Accountants of India, we exercise professional judgement and maintain professional scepticism throughout the audit. We also:
We communicate to Management of ………. {insert name of the RLB} regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
We also provide to Management of …….{insert name of the RLB}/ Directorate of Audit a statement we have complied with relevant ethical requirements regarding independence, and to communicate with them all relationship and other matters that may reasonable be thought to bear on our independence, and where applicable, related safeguards.
Instructions for auditors
Format of Adverse Opinion
Independent Auditor’s Report
To,
Governing Body of RLB/ Head of the RLB Full address
Adverse Opinion: |
We have audited the accompanying Annual Financial Statements of the {insert name of the RLB}, which comprise of the Annual Receipts and Payments Account for the year ended 31 March 20…, and the Notes to Financial Statements, including a summary of Significant Accounting Policies.
In our opinion, because of the significance of the matter discussed in the Basis for Adverse Opinion section of our report, the accompanying Annual Financial Statements do not give a true and fair view of the cash flow of the {insert name of the RLB} for the year ended 31 March 20.......... , in accordance with Simplified Formats Accounts
for Panchayati Raj Institutions, 2009, and in accordance with the provisions of the Uttarakhand Panchayati Raj Act, 2016.
Basis for Adverse Opinion |
The auditor should describe the matters due to which the audit opinion is adverse}
We conducted our audit in accordance with the Standards of Auditing issued by the Institute of Chartered Accountants of India. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are independent of {insert name of the RLB} in accordance with the ethical requirements that are relevant to our audit of the Financial Statements in India and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for adverse opinion.
Emphasis of Matter |
To be reported wherever applicable. {The auditor should describe the matters on which they wish to draw emphasis}
We draw attention to………….
However, we have not qualified our opinion in respect of this matter.
Responsibilities of Management of {insert name of the RLB} for the Financial Statements |
Management of {insert name of the RLB} is responsible for the preparation of Financial Statements that give a true and fair view in accordance with Simplified Formats Accounts for Panchayati Raj Institutions , 2009. This responsibility also includes maintenance of adequate accounting records in accordance with the provisions of the Uttarakhand Panchayati Raj Act, 2016 (as in force and as amended in 2019 for safeguarding of the assets of the {insert name of the RLB} and for preventing and detecting frauds and other irregularities; selection and application of appropriate accounting policies; making judgments and estimates that are reasonable and prudent; and design, implementation and maintenance of adequate internal financial controls, that were operating effectively for ensuring the accuracy and completeness of the accounting records, relevant to the preparation and presentation of the financial statements that give a true and fair view and are free from material misstatement, whether due to fraud or error. The Management of {insert name of the RLB} is responsible for overseeing the financial reporting process.
Auditor’s Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with Standards of Auditing issued by the Institute of Chartered Accountants of India will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the
economic decisions of users taken on the basis of these financial statements. Also refer to the Appendix to this Report.
Report on Legal, Regulatory and Other Requirements
Further to the above, in our opinion, the Panchayat has maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009
(or)
Further to the above, in our opinion, the Panchayat has maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009 except for………….
(or)
Further to the above, in our opinion, the Panchayat has not maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009
Additional matters to be included as required
For XYZ & Co Chartered Accountants
(Firm’s Registration No.)
Signature of the auditor
(Name of the Member Signing the Audit Report) (Designation)
(Membership No. XXXXX)
Date:
Place:
UDIN:
Enclosures :
Appendix to Independent Auditor’s Report |
As part of an audit in accordance with Standards of Auditing issued by the Institute of Chartered Accountants of India, we exercise professional judgement and maintain professional skepticism throughout the audit. We also:
We communicate to Management of.............. {insert name of RLB} regarding,
among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
We also provide to Management of {insert name of RLB}/ Directorate of Audit
a statement we have complied with relevant ethical requirements regarding independence, and to communicate with them all relationship and other matters that may reasonable be thought to bear on our independence, and where applicable, related safeguards.
Instructions for auditors
To,
Format of Disclaimer Opinion Independent Auditor’s Report
Governing Body of RLB/ Head of the RLB Full address
Disclaimer of Opinion: |
We were engaged to audit the accompanying Annual Financial Statements of the
{insert name of the RLB}, which comprise of the Annual Receipts and Payments Account for the year ended 31 March 20……………, and the Notes to Financial Statements, including Significant Accounting Policies.
We do not express an opinion on the accompanying Annual Financial Statements of the {insert name of the RLB}. Because of the significance of matter described in the Basis of Disclaimer of Opinion section of our report, we have not been able to obtain sufficient appropriate audit evidence to provide a basis for an audit opinion on these Financial Statements.
Basis for Disclaimer of Opinion |
{The auditor should describe the matters due to which the audit opinion is disclaimer}
Responsibilities of Management of {insert name of the RLB) for the Financial Statements |
Management of {insert name of the RLB} is responsible for the preparation of Financial Statements that give a true and fair view in accordance with Simplified Formats Accounts for Panchayati Raj Institutions, 2009. This responsibility also includes maintenance of adequate accounting records in accordance with the provisions of the Uttarakhand Panchayati Raj Act, 2016 (as in force and as amended in 2019) for safeguarding of the assets of the {insert name of the RLB} and for preventing and detecting frauds and other irregularities; selection and application of appropriate accounting policies; making judgments and estimates that are reasonable and prudent; and design, implementation and maintenance of adequate internal financial controls, that were operating effectively for ensuring the accuracy and completeness of the accounting records, relevant to the preparation and presentation of the financial statements that give a true and fair view and are free from material misstatement, whether due to fraud or error. The Management of {insert name of the RLB} is responsible for overseeing the financial reporting process.
Auditor’s Responsibilities for the Audit of the Financial Statements |
Our objectives are to a conduct audit of {insert name of the ULB) in accordance with Standards of Auditing issued by the Institute of Chartered Accountants of India to issue and auditor’s report. However, because of the matter describe in the Basis of
Disclaimer section of our report, we were not able to obtain sufficient appropriate audit evidence to provide basis for an audit opinion on these financial statements.
Report on Legal, Regulatory and Other Requirements
Further to the above, in our opinion, the Panchayat has maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009
(or)
Further to the above, in our opinion, the Panchayat has maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009 except for………….
(or)
Further to the above, in our opinion, the Panchayat has not maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009
Additional matters to be included as required
For XYZ & Co Chartered Accountants
(Firm’s Registration No.)
Signature of the auditor
(Name of the Member Signing the Audit Report) (Designation)
(Membership No. XXXXX)
Date:
Place:
UDIN:
Enclosures :
Format of Management Letter for RLBs
To
Head of the Audit Unit (RLB) Address
In {insert month & year} Directorate of Audit (DoA), Government of Uttarakhand conducted a Financial Attest Audit of {insert name of RLB} for the period from …………………to………………….
Based on our audit of the financial statement for the Financial Year {insert the financial year for financial statement are audited}, we have provided our opinion is Section-I (Independent Auditor’s Report) of this report. {this shall be suitably changed in case of Disclaimer Opinion}
The audit covered, evaluation and assessment of the Financial Statements for the financial year {insert the financial year for financial statement are audited} prepared by the management for {insert name of the RLB} and some of the key findings are elaborated below:
{Highlight good practices observed here}
Only the most significant among the high priority issues must be highlighted. To the extent possible use only one paragraph per issue.
Mention any recommendation to be provided to the management with regards to the preparation and maintenance of financial statement and records
Type of Para |
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HMM No. |
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HMM Type |
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Para No. |
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Document Reference (if any) |
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Financial Amount (if Any) |
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Observation: Documents Referred: Description Mentioned in HMM: Response from the Auditee on HMM:
Conclusion and Recommendation |
Annex 3: Financial Reporting Framework for GPs
Financial Reporting Format
GPs are the following the simplified format of accounts prescribed by CAG in 2009. Accounts are maintained in PRIASOFT a software provided by the Government of India. The following table provides key concepts related to Financial Reporting Framework for and RLBs in preparation and presentation of the Financial Statements.
a. Financial Reporting Format for RLBs (in brief):
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1. | Applicable Accounting Rules/ Policies/ Manual | Simplified, Formats of Account for PRIs as approved by Technical Committee on Budget and Accounting Standards of the Comptroller & Auditor General of India in 2009. |
2. | Method of Accounting Followed | Cash Basis of Accounting |
3. | Components of Financial Statements | The Financial Statements would comprise of: Format I – Annual Receipts and Payments Account The above Simplified Formats of Accounts for RLBs have been briefly explained below. |
4. | Other Formats as Per Simplified, Formats of Account for RLBs | Apart from the above format, the following 7 formats are also to be prepared by the RLBs; however, this would not form part of the Financial Statements but could be considered as subsidiary reports and used for audit. The auditor should mention in the report if these reports are not maintained. Format II – Consolidated Abstract Register Format III –Monthly Reconciliation Statements Format IV – Register of Receivable and Payments Format V – Register of Immovable Assets Format VI – Register of Movable Assets Format VII – Inventory Stock Register Format VIII – Register of Demand Collection and Balance |
The format of the Receipts and Payment account will be shared by DOA to the CA firms.
Annexure 4 – format for XV FC Grant
Name of GP
Bank Account No:
Bank Account Name:
Particulars |
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Opening Balance |
| Xxx |
Add |
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Receipt from GOI | Xxx |
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Interest earned | Xxx |
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Receipt for the year |
| Xxx |
Less |
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Expenditure for the year |
| XXX |
Closing Balance as per cash book |
| XXX |
Closing balance as per bank pass book Provide BRS if there is a difference.
PART II
Section 8. Conditions of Contract and Contract Forms
F O R M O F C O N T R A C T
Consultant’s Services
Lump-Sum
Contents
PART I................................................................................................................... 4
Section 1. Request for Proposal Letter.................................... Error! Bookmark not defined.
Section 3. Technical Proposal – Standard Forms............................................... 35
Section 4. Financial Proposal - Standard Forms................................................. 46
Section 5. Eligible Countries............................................................................... 51
Section 6.Fraud and Corruption........................................................................... 53
Section 7. Terms of Reference............................................... Error! Bookmark not defined.
PART II................................................................................................................ 55
Section 8. Conditions of Contract and Contract Forms....................................... 84
Appendix A – Terms of Reference................................................................ 123
Appendix B - Key Experts............................................................................. 123
Appendix C – Breakdown of Contract Price................................................. 123
Appendix D - Form of Advance Payments Guarantee.................................. 125
PART III............................................................................................................. 126
Section 9.Notification of Intention to Award and Beneficial Ownership Forms............................................................................................................................ 126
Notification of Intention to Award..................................................................... 127
CONTRACT FOR CONSULTANT’S SERVICES
Lump-Sum
[Loan/Credit/Grant] No.- Applied
Contract No.
Assignment Title:
between
Project Director
Uttarakhand Public Financial Management Strengthening Project, Center for Training and Research in Financial Administration,
Sudhowala, Dehradun, Uttarakhand, India
and
[Name of the Consultant]
Dated:
LUMP-SUM
(Text in brackets [ ] is optional; all notes should be deleted in the final text)
This CONTRACT (hereinafter called the “Contract”) is made the [number] day of the month of [month], [year], between, on the one hand, Project Director, Uttarakhand Public Financial Management Strengthening Project(hereinafter called the “Client”) and, on the other hand, [name of Consultant] (hereinafter called the “Consultant”).
[If the Consultant consist of more than one entity, the above should be partially amended to read as follows: “…(hereinafter called the “Client”) and, on the other hand, a Joint Venture (name of the JV) consisting of the following entities, each member of which will be jointly and severally liable to the Client for all the Consultant’s obligations under this Contract, namely, [name of member] and [name of member] (hereinafter called the “Consultant”).]
WHEREAS
NOW THEREFORE the parties hereto hereby agree as follows:
Appendix A: Terms of Reference Appendix B: Key Experts
Appendix C: Breakdown of Contract Price Appendix D: Form of Advance Payments Guarantee
In the event of any inconsistency between the documents, the following order of precedence shall prevail: the Special Conditions of Contract; the General Conditions of Contract, including Attachment 1; Appendix A; Appendix B; Appendix C; Appendix
D. Any reference to this Contract shall include, where the context permits, a reference to its Appendices.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as of the day and year first above written.
For and on behalf of
Project Director
Uttarakhand Public Financial Management Strengthening Project Uttarakhand, Dehradun
[Authorized Representative of the Client – name, title, and signature]
For and on behalf of [Name of Consultant or Name of a Joint Venture]
[Authorized Representative of the Consultant – name and signature]
[For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached.
For and on behalf of each of the members of the Consultant [insert the Name of the Joint Venture]
[Name of the lead member]
[Authorized Representative on behalf of a Joint Venture]
[add signature blocks for each member if all are signing]
1. Definitions | 1.1 Unless the context otherwise requires, the following terms whenever used in this Contract have the following meanings:
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2. Relationship 2.1 Nothing contained herein shall be construed as establishing a between the relationship of master and servant or of principal and agent as Parties between the Client and the Consultant. The Consultant, subject to this Contract, has complete charge of the Experts and Sub- consultants, if any, performing the Services and shall be fully responsible for the Services performed by them or on their behalf hereunder. |
3. Law Governing 3.1 This Contract, its meaning and interpretation, and the relation Contract between the Parties shall be governed by the Applicable Law. |
4. Language 4.1 This Contract has been executed in the language specified in the SCC, which shall be the binding and controlling language for all matters relating to the meaning or interpretation of this Contract. | |
5. Headings 5.1 The headings shall not limit, alter, or affect the meaning of this Contract. | |
6. Communications 6.1 Any communication required or permitted to be given or made pursuant to this Contract shall be in writing in the language specified in Clause GCC 4. Any such notice, request or consent shall be deemed to have been given or made when delivered in person to an authorized representative of the Party to whom the communication is addressed, or when sent to such Party at the address specified in the SCC.
6.2 A Party may change its address for notice hereunder by giving the other Party any communication of such change to the address specified in the SCC. | |
7. Location 7.1 The Services shall be performed at such locations as are specified in Appendix A hereto and, where the location of a particular task is not so specified, at such locations, whether in the Government’s country or elsewhere, as the Client may approve. | |
8. Authority of 8.1 In case the Consultant is a Joint Venture, the members hereby Member in authorize the member specified in the SCC to act on their Charge behalf in exercising all the Consultant’s rights and obligations towards the Client under this Contract, including without limitation the receiving of instructions and payments from the Client. | |
9. Authorized 9.1 Any action required or permitted to be taken, and any document Representatives required or permitted to be executed under this Contract by the Client or the Consultant may be taken or executed by the officials specified in the SCC. | |
10. Fraud and Corruption | 10.1 The Bank requires compliance with the Bank’s Anti-Corruption Guidelines and its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework, as set forth in Attachment 1 to the GCC. |
a. Commissions and Fees | 10.2 The Client requires the Consultant to disclose any commissions, gratuities or fees that may have been paid or are to be paid to agents or any other party with respect to the selection process or execution of the Contract. The information disclosed must include at least the name and address of the agent or other party, the amount and currency, and the purpose of the commission, gratuity, or fee. Failure |
to disclose such commissions, gratuities or fees may result in termination of the Contract and/or sanctions by the Bank.
CONTRACT
1.1 This Contract shall come into force and effect on the date (the “Effective Date”) of the Client’s notice to the Consultant instructing the Consultant to begin carrying out the Services. This notice shall confirm that the effectiveness conditions, if any, listed in the SCC have been met.
12.1If this Contract has not become effective within such time period after the date of Contract signature as specified in the SCC, either Party may, by not less than twenty two (22) days written notice to the other Party, declare this Contract to be null and void, and in the event of such a declaration by either Party, neither Party shall have any claim against the other Party with respect hereto.
13.1The Consultant shall confirm availability of Key Experts and begin carrying out the Services not later than the number of days after the Effective Date specified in the SCC.
14.1Unless terminated earlier pursuant to Clause GCC 19 hereof, this Contract shall expire at the end of such time period after the Effective Date as specified in the SCC.
agreed by the Parties. No agent or representative of either Party has authority to make, and the Parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein.
its obligations hereunder impossible or so impractical as reasonably to be considered impossible under the circumstances, and subject to those requirements, includes, but is not limited to, war, riots, civil disorder, earthquake, fire, explosion, storm, flood or other adverse weather conditions, strikes, lockouts or other industrial action confiscation or any other action by Government agencies.
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The failure of a Party to fulfill any of its obligations hereunder shall not be considered to be a breach of, or default under, this Contract insofar as such inability arises from an event of Force Majeure, provided that the Party affected by such an event has taken all reasonable precautions, due care, and reasonable alternative measures, all with the objective of carrying out the terms and conditions of this Contract.
Consultant, suspend part or all payments to the Consultant hereunder if the Consultant fails to perform any of its obligations under this Contract, including the carrying out of the Services, provided that such notice of suspension (i) shall specify the nature of the failure, and (ii) shall request the Consultant to remedy such failure within a period not exceeding thirty (30) calendar days after receipt by the Consultant of such notice of suspension.
occurrence of any of the events specified in paragraphs (a) through (f) of this Clause. In such an occurrence the Client shall give at least thirty (30) calendar days’ written notice of
termination to the Consultant in case of the events referred to in
calendar days’ written notice in case of the event referred to in (f):
| law for the benefit of debtors or go into liquidation or receivership whether compulsory or voluntary;
19.1.2. Furthermore, if the Client determines that the Consultant has engaged in Fraud and Corruption in competing for or in executing the Contract, then the Client may, after giving fourteen (14) calendar days written notice to the Consultant, terminate the Consultant's employment under the Contract. |
b. By the Consultant | 19.1.3. The Consultant may terminate this Contract, by not less than thirty (30) calendar days’ written notice to the Client, in case of the occurrence of any of the events specified in paragraphs (a) through (d) of this Clause.
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c. Cessation of Rights and Obligations | 19.1.4. Upon termination of this Contract pursuant to Clauses GCC 12 or GCC 19 hereof, or upon expiration of this Contract pursuant to Clause GCC 14, all rights and obligations of the Parties hereunder shall cease, except (i) such rights and obligations as may have accrued on the date of termination or expiration, (ii) the obligation of confidentiality set forth in Clause GCC 22, (iii) the Consultant’s obligation to permit inspection, copying and auditing of their accounts and records set forth in Clause GCC 25 and to cooperate and assist in any inspection or investigation, and (iv) any right which a Party may have under the Applicable Law. |
d. Cessation of Services | 19.1.5. Upon termination of this Contract by notice of either Party to the other pursuant to Clauses GCC 19a or GCC 19b, the Consultant shall, immediately upon dispatch or receipt of such notice, take all necessary steps to bring the Services to a close in a prompt and orderly manner and shall make every reasonable effort to keep expenditures for this purpose to a minimum. With respect to documents prepared by the Consultant and equipment and materials furnished by the Client, the Consultant shall proceed as provided, respectively, by Clauses GCC 27 or GCC 28. |
e. Payment upon Termination | 19.1.6. Upon termination of this Contract, the Client shall make the following payments to the Consultant:
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20. General |
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a. Standard of Performance | 20.1 The Consultant shall perform the Services and carry out the Services with all due diligence, efficiency, and economy, in accordance with generally accepted professional standards and practices, and shall observe sound management practices, and employ appropriate technology and safe and effective equipment, machinery, materials and methods. The Consultant shall always act, in respect of any matter relating to this Contract or to the Services, as a faithful |
| adviser to the Client, and shall at all times support and safeguard the Client’s legitimate interests in any dealings with the third parties.
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b. Law Applicable to Services |
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21. Conflict of Interest | 21.1. The Consultant shall hold the Client’s interests paramount, without any consideration for future work, and strictly avoid conflict with other assignments or their own corporate interests. |
a. Consultant Not to Benefit from Commissions, Discounts, etc. | 21.1.1 The payment of the Consultant pursuant to GCC F (Clauses GCC 38 through 42) shall constitute the Consultant’s only payment in connection with this Contract and, subject to Clause GCC 21.1.3, the Consultant shall not accept for its own benefit any trade commission, discount or similar payment in connection with activities pursuant to this Contract or in the discharge of its obligations hereunder, and the Consultant shall use its best efforts to ensure that any Sub-consultants, as well as |
| the Experts and agents of either of them, similarly shall not receive any such additional payment. 21.1.2 Furthermore, if the Consultant, as part of the Services, has the responsibility of advising the Client on the procurement of goods, works or services, the Consultant shall comply with the Bank’s Applicable Regulations, and shall at all times exercise such responsibility in the best interest of the Client. Any discounts or commissions obtained by the Consultant in the exercise of such procurement responsibility shall be for the account of the Client. |
b. Consultant and Affiliates Not to Engage in Certain Activities | 21.1.3 The Consultant agrees that, during the term of this Contract and after its termination, the Consultant and any entity affiliated with the Consultant, as well as any Sub-consultants and any entity affiliated with such Sub-consultants, shall be disqualified from providing goods, works or non-consulting services resulting from or directly related to the Consultant’s Services for the preparation or implementation of the project. |
c. Prohibition of Conflicting Activities | 21.1.4 The Consultant shall not engage, and shall cause its Experts as well as its Sub-consultants not to engage, either directly or indirectly, in any business or professional activities that would conflict with the activities assigned to them under this Contract. |
d. Strict Duty to Disclose Conflicting Activities | 21.1.5 The Consultant has an obligation and shall ensure that its Experts and Sub-consultants shall have an obligation to disclose any situation of actual or potential conflict that impacts their capacity to serve the best interest of their Client, or that may reasonably be perceived as having this effect. Failure to disclose said situations may lead to the disqualification of the Consultant or the termination of its Contract. |
22. Confidentiality | 22.1 Except with the prior written consent of the Client, the Consultant and the Experts shall not at any time communicate to any person or entity any confidential information acquired in the course of the Services, nor shall the Consultant and the Experts make public the recommendations formulated in the course of, or as a result of, the Services. |
23. Liability of the Consultant | 23.1 Subject to additional provisions, if any, set forth in the SCC, the Consultant’s liability under this Contract shall be provided by the Applicable Law. |
24. Insurance to be taken out by the Consultant | 24.1 The Consultant (i) shall take out and maintain, and shall cause any Sub-consultants to take out and maintain, at its (or the Sub- consultants’, as the case may be) own cost but on terms and conditions approved by the Client, insurance against the risks, and for the coverage specified in the SCC, and (ii) at the Client’s request, shall provide evidence to the Client showing that such insurance has been taken out and maintained and that the current premiums therefore have been paid. The Consultant shall ensure that such insurance is in place prior to commencing the Services as stated in Clause GCC 13. |
25. Accounting, Inspection and Auditing |
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26. Reporting Obligations | 26.1 The Consultant shall submit to the Client the reports and documents specified in Appendix A, in the form, in the numbers and within the time periods set forth in the said Appendix. |
27. Proprietary Rights of the Client in Reports and Records |
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| software, the Consultant shall obtain the Client’s prior written approval to such agreements, and the Client shall be entitled at its discretion to require recovering the expenses related to the development of the program(s) concerned. Other restrictions about the future use of these documents and software, if any, shall be specified in the SCC. |
28. Equipment, Vehicles and Materials |
concerned, as applicable. |
29. Description of Key Experts | 29.1 The title, agreed job description, minimum qualification, and estimated period of engagement to carry out the Services of each of the Consultant’s Key Experts are described in Appendix B. |
30. Replacement of Key Experts |
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31. Removal of Experts or Sub-consultants | 31.1 If the Client finds that any of the Experts or Sub-consultant has committed serious misconduct or has been charged with having committed a criminal action, or if the Client determines that a Consultant’s Expert or Sub-consultant has engaged in Fraud and Corruption while performing the Services, the Consultant shall, at the Client’s written request, provide a replacement. |
32. Assistance and Exemptions | 32.1 Unless otherwise specified in the SCC, the Client shall use its best efforts to:
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| and of withdrawing any such amounts as may be earned therein by the Experts in the execution of the Services. (f) Provide to the Consultant any such other assistance as may be specified in the SCC. |
33. Access to Project Site | 33.1 The Client warrants that the Consultant shall have, free of charge, unimpeded access to the project site in respect of which access is required for the performance of the Services. The Client will be responsible for any damage to the project site or any property thereon resulting from such access and will indemnify the Consultant and each of the experts in respect of liability for any such damage, unless such damage is caused by the willful default or negligence of the Consultant or any Sub-consultants or the Experts of either of them. |
34. Change in the Applicable Law Related to Taxes and Duties | 34.1 If, after the date of this Contract, there is any change in the applicable law in the Client’s country with respect to taxes and duties which increases or decreases the cost incurred by the Consultant in performing the Services, then the remuneration and reimbursable expenses otherwise payable to the Consultant under this Contract shall be increased or decreased accordingly by agreement between the Parties hereto, and corresponding adjustments shall be made to the Contract price amount specified in Clause GCC 38.1 |
35. Services, Facilities and Property of the Client | 35.1 The Client shall make available to the Consultant and the Experts, for the purposes of the Services and free of any charge, the services, facilities, and property described in the Terms of Reference (Appendix A) at the times and in the manner specified in said Appendix A. |
36. Counterpart Personnel |
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37. Payment Obligation | 37.1 In consideration of the Services performed by the Consultant under this Contract, the Client shall make such payments to the Consultant for the deliverables specified in Appendix A and in such manner as is provided by GCC F below. |
38. Contract Price |
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39. Taxes and Duties |
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40. Currency of Payment | 40.1 Any payment under this Contract shall be made in the currency (ies) of the Contract. |
41. Mode of Billing and Payment |
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| the Consultant within the same sixty (60) days period. The Consultant shall thereupon promptly make any necessary corrections, and thereafter the foregoing process shall be repeated. 41.2.3 The Final Payment .The final payment under this Clause shall be made only after the final report have been submitted by the Consultant and approved as satisfactory by the Client. The Services shall then be deemed completed and finally accepted by the Client. The last lump-sum installment shall be deemed approved for payment by the Client within ninety (90) calendar days after receipt of the final report by the Client unless the Client, within such ninety (90) calendar day period, gives written notice to the Consultant specifying in detail deficiencies in the Services, the final report. The Consultant shall thereupon promptly make any necessary corrections, and thereafter the foregoing process shall be repeated. 41.2.4 All payments under this Contract shall be made to the accounts of the Consultant specified in the SCC. 41.2.4 With the exception of the final payment under 41.2.3 above, payments do not constitute acceptance of the whole Services nor relieve the Consultant of any obligations hereunder. |
42. Interest on Delayed Payments | 42.1 If the Client had delayed payments beyond fifteen (15) days after the due date stated in Clause GCC 41.2.2 , interest shall be paid to the Consultant on any amount due by, not paid on, such due date for each day of delay at the annual rate stated in the SCC. |
43. Good Faith | 43.1 The Parties undertake to act in good faith with respect to each other’s rights under this Contract and to adopt all reasonable measures to ensure the realization of the objectives of this Contract. |
44. Amicable Settlement |
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| within fourteen (14) days following the response of that Party, Clause GCC 45.1 shall apply. |
45. Dispute Resolution | 45.1 Any dispute between the Parties arising under or related to this Contract that cannot be settled amicably may be referred to by either Party to the adjudication/arbitration in accordance with the provisions specified in the SCC. |
Attachment 1 Fraud and Corruption
(Text in this Appendix shall not be modified)
1 For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation,
(i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract.
2 A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
3 Inspections in this context usually are investigative (i.e., forensic) in nature. They involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third party verification of information.
[Notes in brackets are for guidance purposes only and should be deleted in the final text of the signed contract]
Number of GC Clause | Amendments of, and Supplements to, Clauses in the General Conditions of Contract |
1.1(a) | The Contract shall be construed in accordance with the law of India. |
4.1 | The language is: English |
6.1 and 6.2 | The addresses are:
Client : Office of the Project Director, Uttarakhand Public Financial Management Strengthening Project, 91 , Race Course, Near Police Line , Dehradun Uttarakhand, India, Mob: +91-9358119541, E-mail: ukpfmswb@gmail.com
Attention : Facsimile : E-mail (where permitted):ukpfmswb@gmail.com
Consultant :
Attention : Facsimile : E-mail (where permitted) : |
8.1 | [If the Consultant consists only of one entity, state “N/A”; OR If the Consultant is a Joint Venture consisting of more than one entity, the name of the JV member whose address is specified in Clause SCC6.1 should be inserted here. ] The Lead Member on behalf of the JV is [insert name of the member] |
9.1 | The Authorized Representatives are: For the Client: For the Consultant: [name, title] |
11.1 | The effectiveness conditions are the following: All the key experts as per the proposal will be mobilized as per requirement of the project. |
12.1 | Termination of Contract for Failure to Become Effective:
The time period shall be 1 (One) month. |
13.1 | Commencement of Services:
The number of days shall be 15 (Fifteen) days from the date of effectiveness of the contract.
Confirmation of Key Experts’ availability to start the Assignment shall be submitted to the Client in writing as a written statement signed by each Key Expert. |
14.1 | Expiration of Contract:
The time period shall be six Months from the effective date of the contract. |
21 b. | The Client reserves the right to determine on a case-by-case basis whether the Consultant should be disqualified from providing goods, works or non-consulting services due to a conflict of a nature described in Clause GCC 21.1.3
Yes |
23.1 |
The following limitation of the Consultant’s Liability towards the Client can be subject to the Contract’s negotiations:
“Limitation of the Consultant’s Liability towards the Client:
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24.1 | The insurance coverage against the risks shall be as follows:
amount equal to thrice the contract amount.;
(iii) any documents prepared by the Consultant in the performance of the Services. |
27.1 | No exceptions |
27.2 | [The Consultant shall not use software’s, drawings, designs, documents, and other documents produced for the contract for purposes unrelated to this Contract without the prior written approval of the Client.] |
32.1 (a) through (e) | GCC Clause 32.1 b, c and e are not applicable. |
32.1(f) | Deleted |
38.1 | The Contract price is: [insert amount and currency for each currency as applicable] [indicate: inclusive or exclusive] of local indirect taxes.
Any indirect local taxes chargeable in respect of this Contract for the Services provided by the Consultant shall “reimbursed by the Client to the Consultant.
The amount of such taxes is [insert the amount as finalized at the Contract’s negotiations on the basis of the estimates provided by the Consultant in Form FIN-2 of the Consultant’s Financial Proposal. |
39.1 and 39.2 |
The Client warrants that the Client shall reimburse the Consultant, t he Sub-consultants and the Expert any indirect taxes, duties, fees, levies, and other impositions imposed, under the applicable law in the Client’s country, on the Consultant, the Sub-consultants, and the Experts in respect of:
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(ii) if the Consultant, Sub-consultants or Experts do not withdraw but dispose of any property in the Client’s country upon which customs duties and taxes have been exempted, the Consultant, Sub-consultants or Experts, as the case may be, (a) shall bear such customs duties and taxes in conformity with the regulations of the Client’s country, or (b) shall reimburse them to the Client if they were paid by the Client at the time the property in question was brought into the Client’s country. |
41.2 | The payment schedule: Timelines Payment S. from after No. Particular project start Approval date of Audit Report Submission of 25 % of Auditee 20% Financial audit report of GPs
Audit Manual 2021
Submission of further 25 % of 20% Auditee Financial audit report
Audit Manual 2021 Submission of further 25 % of 20% Auditee Financial audit report
Audit Manual 2021
Submission of further 25 % of 20% Auditee Financial audit report
Audit Manual 2021 |
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“T” is the effective date of the contract |
41.2.1 |
Not Applicable |
41.2.4 | The accounts are:
for foreign currency: [insert account]. for local currency: [insert account]. |
42.1 | The interest rate is: 8 Percent. |
45.1 | [In contracts with foreign consultants, the Bank requires that the international commercial arbitration in a neutral venue is used.]
Disputes shall be settled by arbitration in accordance with the following provisions:
(30) days after receipt by the other Party of the proposal of a name for such an appointment by the Party who initiated the proceedings, either Party may apply to Indian Council of Arbitrators , India for a list of not fewer than five (5) nominees and, on receipt of such list, the Parties shall alternately strike names there from, and the last remaining nominee on the list shall be the sole arbitrator for the matter in dispute. If the last remaining nominee has not been determined in this manner within sixty (60) days of the date of the list, Indian Council of Arbitrators , India shall appoint, upon the request of either Party and from such list or otherwise, a sole arbitrator for the matter in dispute. |
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Section 8. Conditions of Contract and Contract Forms (Lump-Sum) 123
APPENDIX A – TERMS OF REFERENCE
Please refer to page no. of the RFP document for Terms of Reference (Lum Sum)
APPENDIX B - KEY EXPERTS
[Insert a table based on Form TECH-6 of the Consultant’s Technical Proposal and finalized at the Contract’s negotiations. Attach the CVs (updated and signed by the respective Key Experts) demonstrating the qualifications of Key Experts.]
………………………………………………………………………………………………
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APPENDIX C – BREAKDOWN OF CONTRACT PRICE
[Insert the table with the unit rates to arrive at the breakdown of the lump-sum price. The table shall be based on [Form FIN-3 and FIN-4] of the Consultant’s Proposal and reflect any changes agreed at the Contract negotiations, if any. The footnote shall list such changes made to [Form FIN-3 and FIN-4] at the negotiations or state that none has been made.]
Section 8. Conditions of Contract and Contract Forms (Lump-Sum) 124
Model Form I
Breakdown of Agreed Fixed Rates in Consultant’s Contract (Not Applicable)
We hereby confirm that we have agreed to pay to the Experts listed, who will be involved in performing the Services, the basic fees and away from the home office allowances (if applicable) indicated below:
(Expressed in [insert name of currency])*
Experts | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | |
Name |
Position | Basic Remuneration rate per Working Month/Day/Year |
Social Charges1 |
Overhead1 |
Subtotal |
Profit2 |
Away from Home Office Allowance |
Agreed Fixed Rate per Working Month/Day/Hour | Agreed Fixed Rate per Working Month/Day/Hour1 |
Home Office |
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* If more than one currency, add a table
Signature Date
Name and Title:
APPENDIX D - FORM OF ADVANCE PAYMENTS GUARANTEE
Not Applicable
PART III
Section 9.Notification of Intention to Award and Beneficial Ownership Forms
Notification of Intention to Award
[This Notification of Intention to Award shall be sent to each Consultant whose Financial Proposal was opened. Send this Notification to the authorized representative of the Consultant].
For the attention of Consultant’s authorized representative Name: [insert authorized representative’s name]
Address: [insert authorized representative’s address]
Telephone/Fax numbers: [insert authorized representative’s telephone/fax numbers]
Email Address: [insert authorized representative’s email address]
[IMPORTANT: insert the date that this Notification is transmitted to all Consultants. The Notification must be sent to all Consultants simultaneously. This means on the same date and as close to the same time as possible.]
DATE OF TRANSMISSION: This Notification is sent by: [email/fax] on [date] (local time)
Notification of Intention to Award (NOT APPLICABLE)
Client: [insert the name of the Client] Contract title: [insert the name of the contract] Country: [insert country where RFP is issued]
Loan No. /Credit No. /Grant No.: [insert reference number for loan/credit/grant]
RFP No: [insert RFP reference number from Procurement Plan]
This Notification of Intention to Award (Notification) notifies you of our decision to award the above contract. The transmission of this Notification begins the Standstill Period. During the Standstill Period you may:
Name: | [insert name of successful Consultant] |
Address: | [insert address of the successful Consultant] |
Contract price: | [insert contract price of the successful Consultant] |
Name of Consultant |
Submitted Proposal |
[use for FTP] Overall technical scores | [use for STP] Overall technical scores | Financial Proposal price (if applicable) | Evaluated Financial Proposal price (if applicable) | Combined score and ranking (if applicable) |
[insert name] | [yes/no] | Criterion (i): [insert score] Criterion (ii): [insert score] Criterion (iii): [insert score] Sub-criterion a: 1: [insert score] 2: [insert score] 3: [insert score] Sub-criterion b: 1: [insert score] 2: [insert score] 3: [insert score] Sub-criterion c: 1: [insert score] 2: [insert score] 3: [insert score] Criterion (iv): [insert score] Criterion (v): [insert score] Total score: [insert score] | Criterion (i): [insert score] Criterion (ii): [insert score] Sub-criterion a: [insert score] Sub-criterion b: [insert score] Sub-criterion c: [insert score] Total score: [insert score] | [Proposal price] | [evaluated price] | Combined Score: [combined score] Ranking: [ranking] |
[insert name] | [yes/no] | Criterion (i): [insert score] Criterion (ii): [insert score] Criterion (iii): [insert score] Sub-criterion a: 1: [insert score] | Criterion (i): [insert score] Criterion (ii): [insert score] Sub-criterion a: [insert score] Sub-criterion b: [insert score] | [Proposal price] | [evaluated price] | Combined Score: [combined score] Ranking: [ranking] |
Name of Consultant |
Submitted Proposal |
[use for FTP] Overall technical scores | [use for STP] Overall technical scores | Financial Proposal price (if applicable) | Evaluated Financial Proposal price (if applicable) | Combined score and ranking (if applicable) |
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Sub-criterion b: | ||||||
1: [insert score] | ||||||
2: [insert score] | ||||||
3: [insert score] | ||||||
Sub-criterion c: | ||||||
1: [insert score] | ||||||
2: [insert score] | ||||||
3: [insert score] | ||||||
Criterion (iv): [insert score] | ||||||
Criterion (v): [insert score] | ||||||
Total score: [insert score] | ||||||
[insert name] | [yes/no] | Criterion (i): [insert score] Criterion (ii): [insert score] Criterion (iii): [insert score] | Criterion (i): [insert score] Criterion (ii): [insert score] Sub-criterion a: [insert score] Sub-criterion b: [insert score] Sub-criterion c: [insert score] Total score: [insert score] | [Proposal price] | [evaluated price] | Combined Score: [combined score] |
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Name of Consultant |
Submitted Proposal |
[use for FTP] Overall technical scores |
[use for STP] Overall technical scores |
Financial Proposal price (if applicable) |
Evaluated Financial Proposal price (if applicable) |
Combined score and ranking (if applicable) |
[insert name] …
… …
Criterion (iv): [insert score]
Criterion (v): [insert score]
Total score: [insert score]
[INSTRUCTIONS; State the reason/s why this Consultant’s Proposal was unsuccessful. Do NOT include: (a) a point by point comparison with another Consultant’s Proposal or
(b) information that is marked confidential by the Consultant in its Proposal.]
DEADLINE: The deadline to request a debriefing expires at midnight on [insert date] (local time).
You may request a debriefing in relation to the results of the evaluation of your Proposal. If you decide to request a debriefing your written request must be made within three (3) Business Days of receipt of this Notification of Intention to Award.
Provide the contract name, reference number, name of the Consultant, contact details; and address the request for debriefing as follows:
Attention: [insert full name of person, if applicable]
Title/position: [insert title/position] Agency: [insert name of Client] Email address: [insert email address]
Fax number: [insert fax number] delete if not used
If your request for a debriefing is received within the 3 Business Days deadline, we will provide the debriefing within five (5) Business Days of receipt of your request. If we are unable to provide the debriefing within this period, the Standstill Period shall be extended by five (5) Business Days after the date that the debriefing is provided. If this happens, we will notify you and confirm the date that the extended Standstill Period will end.
The debriefing may be in writing, by phone, video conference call or in person. We shall promptly advise you in writing how the debriefing will take place and confirm the date and time.
If the deadline to request a debriefing has expired, you may still request a debriefing. In this case, we will provide the debriefing as soon as practicable, and normally no later than fifteen
(15) Business Days from the date of publication of the Contract Award Notice.
DEADLINE: The deadline for submitting a Procurement-related Complaint challenging the decision to award the contract expires on midnight, [insert date] (local time).
Provide the contract name, reference number, name of the Consultant, contact details; and address the Procurement-related Complaint as follows:
Attention: [insert full name of person, if applicable]
Title/position: [insert title/position] Agency: [insert name of Client] Email address: [insert email address]
Fax number: [insert fax number] delete if not used
[At this point in the procurement process] [ Upon receipt of this notification] you may submit a Procurement-related Complaint challenging the decision to award the contract. You do not need to have requested, or received, a debriefing before making this complaint. Your complaint must be submitted within the Standstill Period and received by us before the Standstill Period ends.
Further information:
For more information see the “Procurement Regulations for IPF Borrowers (Procurement Regulations) (Annex III).” You should read these provisions before preparing and submitting your complaint. In addition, the World Bank’s Guidance “How to make a Procurement-related Complaint” provides a useful explanation of the process, as well as a sample letter of complaint.
In summary, there are four essential requirements:
DEADLINE: The Standstill Period is due to end at midnight on [insert date] (local time).
The Standstill Period lasts ten (10) Business Days after the date of transmission of this Notification of Intention to Award.
The Standstill Period may be extended. This may happen where we are unable to provide a debriefing within the five (5) Business Day deadline. If this happens we will notify you of the extension.
If you have any questions regarding this Notification, please do not hesitate to contact us. On behalf of [insert the name of the Client]:
Signature: Name: Title/position: Telephone: Email:
Beneficial Ownership Disclosure Form
INSTRUCTIONS TO CONSULTANTS: DELETE THIS BOX ONCE YOU HAVE COMPLETED THE FORM
This Beneficial Ownership Disclosure Form (“Form”) is to be completed by the successful Consultant. In case of joint venture, the Consultant must submit a separate Form for each member. The beneficial ownership information to be submitted in this Form shall be current as of the date of its submission.
For the purposes of this Form, a Beneficial Owner of a Consultant is any natural person who ultimately owns or controls the Consultant by meeting one or more of the following conditions:
|
Request for Proposal reference No.: [insert identification no] Name of the Assignment: [insert name of the assignment]
To: [insert complete name of Client]
In response to your notification of award dated [insert date of notification of award] to furnish additional information on beneficial ownership: [select one option as applicable and delete the options that are not applicable]
Details of beneficial ownership
Identity of Beneficial Owner | Directly or indirectly holding 25% or more of the shares (Yes / No) | Directly or indirectly holding 25 % or more of the Voting Rights (Yes / No) | Directly or indirectly having the right to appoint a majority of the board of the directors or an equivalent governing body of the Consultant (Yes / No) |
[include full name (last, middle, first), |
|
|
|
nationality, country of residence] |
|
|
|
OR
OR
Name of the Consultant: *[insert complete name of the Consultant]
Name of the person duly authorized to sign the Proposal on behalf of the Consultant:
**[insert complete name of person duly authorized to sign the Proposal]
Title of the person signing the Proposal: [insert complete title of the person signing the Proposal]
Signature of the person named above: [insert signature of person whose name and capacity are shown above]
Date signed [insert date of signing] day of [insert month], [insert year]
* In the case of the Proposal submitted by a Joint Venture specify the name of the Joint Venture as Consultant. In the event that the Consultant is a joint venture, each reference to “Consultant” in the Beneficial Ownership Disclosure Form (including this Introduction thereto) shall be read to refer to the joint venture member.
** Person signing the Proposal shall have the power of attorney given by the Consultant. The power of attorney shall be attached with the Proposal Schedules.
"},{"id":"OP00173198","notice_type":"Invitation for Bids","noticedate":"01-Apr-2022","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2022-04-25T00:00:00Z","submission_deadline_time":"16:00","project_ctry_name":"Pacific Islands","project_id":"P147839","project_name":"Pacific Resilience Program","bid_reference_no":"FJ-SPC-264535-GO-RFQ","bid_description":"Procurement of IT equipment and seismic monitoring stations","procurement_group":"GO","procurement_method_code":"RFQ","procurement_method_name":"Request for Quotations","contact_address":"Pacific Community Geosciences Division\nPrivate Mail Bag, GPO\nSuva, Fiji Islands","contact_ctry_name":"Fiji","contact_email":"georgeb@spc.int","contact_name":"George Beck","contact_organization":"Pacific Community","contact_phone_no":"679 3381377","contact_web_url":"www.spc.int","submission_date":"2022-04-01T00:00:00Z","notice_text":"
REQUEST FOR QUOTATION
\n\nProcurement of IT equipment and seismic monitoring stations
\n\nProject Title: Pacific Resilience Project
\n\nDate: 1 April 2022
\n\nContract Ref: FJ-SPC-264535-GO-RFQ
\n\nThe Pacific Community has received financing from the World Bank toward the cost of the Pacific Resilience Project II, and intends to apply part of the proceeds toward payments under the contract for IT equipment and seismic monitoring stations, per the specifications below. The Pacific Community (SPC) now invites eligible bidders to submit quotations for:
\n\n| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Qty \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t LOT 1 – IT Equipment \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Servers (2 identical servers, one to serve as backup) \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Storage \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 2.1 \n\t\t\t | \n\t\t\t\n\t\t\t Synology rackstation RS3618xs (diskless) or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 2.2 \n\t\t\t | \n\t\t\t\n\t\t\t Synology RKS1317 or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 2.3 \n\t\t\t | \n\t\t\t\n\t\t\t Samsung SSD 860 PRO 256 Go or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 2.4 \n\t\t\t | \n\t\t\t\n\t\t\t Synology E10G18-T2 or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 2.5 \n\t\t\t | \n\t\t\t\n\t\t\t Seagate Ironwolf 10TO ST10000VN0008 or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Workstations \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Qty \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t LOT 2 – SEISMIC Equipment \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Digitizer device: \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Seismic sensor device: \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Storage card for digitizer \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Qty \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t LOT 3 – Earthquake Analysis Software \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Location software - Gempa EQVIEW module \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Detection software - Gempa SCANLOC module \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
\n\n
\n\n
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Qty \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t LOT 4 – Pressure (Depth) Recorder \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t PRESSURE (DEPTH) RECORDER \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
It is expected the supply and delivery of each Lot described above will be completed within 90 calendar days of award of contract and the instruction to proceed.
\n\nBidders are allowed to bid for any one or all lots and the evaluation will be done by lot.
\n\nThis invitation is issued under the limited Request for Quotation (RFQ) and the Most Advantageous Bid will be recommended for contract award for the Bid of the Bidder that meets the qualification criteria and whose Bid has been determined to be:
\n\nA complete set of Request for Quotation (RFQ) documents in English will be provided to interested eligible bidders upon the submission of a written application to procurement@spc.int or georgeb@spc.int.
\n\nQuotations must be submitted to procurement@spc.int and copied to georgeb@spc.int on or before April 25, 2022. Late quotations may be rejected.
\n\nREQUEST FOR QUOTATION (RFQ)
\n\nProcurement of IT equipment and seismic monitoring stations
\n\nDate: 1 April 2022
\n\nProject Title: Pacific Resilience Project
\n\nContract Name: Lot 1 - IT Equipment
\n\nLot 2 - Seismic Equipment
\n\nLot 3 - Earthquake Analysis Software
\n\nLot 4 - Pressure (Depth) Recorder
\n\nContract Ref: FJ-SPC-231410-GO-RFQ
\n\nDear Supplier,
\n\nYou are invited to submit your price quotation(s) for the supply and delivery of the following items of Lot 1 - Seismic Equipment, Lot 2 - IT Equipment, Lot 3 – Earthquake Analysis Software and Lot 4 – Pressure (Depth) Recorder to support the Oceanic Regional Seismic Network (ORSNET). All equipment to be delivered to the Pacific Community, Suva, Fiji.
\n\n\n\n
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Qty \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t LOT 1 – IT Equipment \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Server \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Storage \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 2.1 \n\t\t\t | \n\t\t\t\n\t\t\t Synology rackstation RS3618xs (diskless) or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 2.2 \n\t\t\t | \n\t\t\t\n\t\t\t Synology RKS1317 or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 2.3 \n\t\t\t | \n\t\t\t\n\t\t\t Samsung SSD 860 PRO 256 Go or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 2.4 \n\t\t\t | \n\t\t\t\n\t\t\t Synology E10G18-T2 or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 2.5 \n\t\t\t | \n\t\t\t\n\t\t\t Seagate Ironwolf 10TO ST10000VN0008 or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Workstations \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Qty \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t LOT 2 – SEISMIC Equipment \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Digitizer device \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Seismic sensor device \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Storage card for digitizer \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Qty \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t LOT 3 – Earthquake Analysis Software \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Location software - Gempa EQVIEW module \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Detection software - Gempa SCANLOC module \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Qty \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t LOT 4 – Pressure (Depth) Recorder \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t PRESSURE (DEPTH) RECORDER \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t|
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
It is expected the supply and delivery of Lots 1, 2, 3, & 4 described above will be completed within 90 calendar days of award of contract and the instruction to proceed.
\n\nInformation on technical specifications and details of required quantities are attached.
\n\nYou can quote on any one or all lots. You must quote for all the items of the Lot you bid on.
\n\nYour price quotation in the forms attached (Annexes 1, 2 and 3) must be submitted to procurement@spc.int and copied to georgeb@spc.int on or before April 25, 2022. Late quotations may be rejected.
\n\nYour quotation in the English language, should be accompanied by adequate technical documentation and catalogue(s) and other printed material or pertinent information for each item quoted. Such documentation shall include the product’s name, place of manufacturing, detail specifications, and catalogue of goods being offered.
\n\nYour quotation(s) should be submitted as per the following instructions and in accordance with the attached Contract. The attached Terms and Conditions of Supply is an integral part of the Contract.
\n\nPRICES
\n\nPrices can be quoted in any currency of the World Bank member-countries. The currency to convert all quotation prices expressed in various currencies into a single currency is USD. The source of the exchange rate shall be www.xe.com. The date for the exchange rate shall be 25 April 2022.
\n\nThe prices should be quoted in an acceptable currency for the total Delivery Duty Paid (DDP) price (VAT and duty inclusive), to SPC’s Head Office located in Suva, Fiji.
\n\nEVALUATION OF QUOTATIONS
\n\nOffers determined to be substantially responsive to the technical specifications will be evaluated by comparison of the total DDP prices (VAT and duty inclusive) to the final destination, by lot.
\n\nIn evaluating the quotations, the Purchaser will determine for each quotation the evaluated price by adjusting the price quotation by making any correction for any arithmetical errors as follows:
\n\nwhere there is a discrepancy between amounts in figures and in words, the amount in words will govern;
\n\nwhere there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern;
\n\nif a Bidder refuses to accept the correction, his quotation will be rejected.
\n\nAWARD OF CONTRACT: The award will be made to the bidder offering the lowest evaluated price for goods and services which are substantially responsive to the technical specifications. The successful bidder will sign a Contract as per attached form of contract and terms and conditions of supply.
\n\nVALIDITY OF THE OFFER: Your quotation(s) should be valid for a period of forty-five (45) days from the deadline for receipt of quotation(s) indicated in Paragraph 5 of this RFQ.
\n\nFurther information can be obtained from procurement@spc.int and georgeb@spc.int.
\n\nPlease confirm by e-mail the receipt of this RFQ and whether or not you will submit the price quotation(s).
\n\n\n\n
NOTIFICATION OF AWARD (RFQ-GOODS & ASSOCIATED SERVICES)
\n\n[date]
\n\nTo: [name and address of the Supplier]
\n\nProject Title: Pacific Resilience Project
\n\nContract Name: Lot 1 - IT Equipment
\n\nLot 2 - Seismic Equipment
\n\nLot 3 - Earthquake Analysis Software
\n\nLot 4 - Pressure (Depth) Recorder
\n\n\n\n
Contract Ref: FJ-SPC-264535-GO-RFQ
\n\nNotification of Award
\n\nThis is to notify you that your Quotation dated [insert date] for supply and delivery of Lot _________________ (Contract Ref. FJ-SPC-264535-GO-RFQ) is hereby accepted for the Contract Amount of [insert currency and amount in numbers and words], as corrected and modified in accordance with the Request for Quotation.
\n\nYou are hereby required to counter-sign the attached Contract Agreement (including Annexes) and return it to the Purchaser within three (3) calendar days of receipt of this Notification.
\n\nSincerely,
\n\nName and title of the Purchaser’s authorized person
\n\nAttachment: Contract Agreement (with Annexes) completed and signed by the Purchaser
\n\n\n\n
FORM OF CONTRACT (RFQ-GOODS & ASSOCIATED SERVICES)
\n\nProject Title: Pacific Resilience Project
\n\nContract Name: Lot 1 - IT Equipment
\n\nLot 2 - Seismic Equipment
\n\nLot 3 - Earthquake Analysis Software
\n\nLot 4 - Pressure (Depth) Recorder
\n\n\n\n
Contract Ref: FJ-SPC-264535-GO-RFQ
\n\nTHIS AGREEMENT number _____ made on __(day)__, _(month)_ , __(year)__ between
\n\nSPC (hereinafter called “the Purchaser”) on the one part and _______________________________ (hereinafter called “the Supplier”) on the other part.
\n\nWHEREAS the Purchaser has invited quotations for the supply and delivery of Lot XXX, to be supplied by Supplier, viz. Contract Ref. FJ-SPC-264535-GO-RFQ, (hereinafter called “the Contract”) and has accepted the quotation by the Supplier for the supply of goods under the Contract at the sum of __________ (___________________________) (hereinafter called “the Contract Price”).
\n\nNOW THIS AGREEMENT WITNESSES as follows:
\n\nThe following documents shall be deemed to form and be read and construed as part of this agreement, viz:
\n\nThis signed contract agreement;
\n\nSupplier’s Quotation (including signed Form of Quotation, Terms and Conditions of Supply, Technical Specifications, and signed Statement of Technical Compliance); and
\n\nAddendum (if applicable).
\n\nTaking into account payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the Supplier hereby concludes an Agreement with the Purchaser to execute and complete the Contract and remedy any defects therein in conformity with the provisions of the Contract.
\n\nThe Purchaser hereby covenants to pay in consideration of the Goods supply and acceptance in accordance with the Contract and remedying of defects therein, the Contract Price in accordance with Payment Conditions prescribed by the Contract.
\n\nApplicable Law. The Contract shall be interpreted in accordance with the laws of Fiji.
\n\nForce-Majeure. The supplier shall not be liable for penalties or termination for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force-Majeure.
\n\nFor purposes of this clause, “Force-Majeure” means an event beyond the control of the Supplier and not involving the Supplier’s fault or negligence and not foreseeable. Such events may include, but are not restricted to, act of Purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions, and freight embargoes.
\n\nIf a Force-Majeure situation arises, the Supplier shall promptly notify the purchaser in writing of such condition and the cause thereof. Unless otherwise directed by the Purchaser in writing, the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by Force-Majeure event.
\n\nResolution of Disputes. The Purchaser and the Supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute between them under or in connection with the Contract. In the case of a dispute between the Purchaser and the Supplier, the dispute shall be settled in accordance with the country procedures of the Purchaser’s country. The dispute shall be referred to jurisdiction at the Courts of Port Vila.
\n\nFailure to Perform. The Purchaser may cancel the Contract if the Supplier fails to deliver the Goods in accordance with this Contract with a 14-day notice given by the Purchaser, without incurring any liability to the Supplier.
\n\nFraud and Corruption. If the Purchaser determines that the Supplier and/or any of its personnel, or its agents, or its Subcontractors, consultants, service providers, suppliers and/or their employees has engaged in corrupt, fraudulent, collusive, coercive or obstructive practices (as defined in the prevailing World Bank’s sanctions procedures), in competing for or in executing the Contract, then the Purchaser may, after giving 14 days’ notice to the Supplier, terminate the Contract.
\n\nInspections and Audits
\n\nThe Supplier shall carry out all instructions of the Purchaser which comply with the applicable laws where the destination is located.
\n\nThe Supplier shall permit, and shall cause its Subcontractors and consultants to permit, the World Bank (“the Bank”) and/or persons appointed by the Bank to inspect the Supplier’s offices and all accounts and records relating to the performance of the Contract and the submission of the bid, and to have such accounts and records audited by auditors appointed by the Bank if requested by the Bank. The Supplier’s and its Subcontractors and consultants’ attention is drawn to Clause 8 Fraud and Corruption, which provides, inter alia, that acts intended to materially impede the exercise of the Bank’s inspection and audit rights constitute a prohibited practice subject to contract termination (as well as to a determination of ineligibility pursuant to the Bank’s prevailing sanctions procedures).
\n\nSignature and seal of the Purchaser:
\n\nFOR AND ON BEHALF OF
\n\nName of Authorized Representative
\n\nSignature and seal of the Suppler:
\n\nFOR AND ON BEHALF OF
\n\nName of Authorized Representative
\n\n\n\n
ANNEX 1: TERMS AND CONDITIONS OF SUPPLY (RFQ-GOODS & ASSOCIATED SERVICES)
\n\n[To be completed, signed and submitted by the Supplier as an attachment to the signed Form of Quotation]
\n\nProject Title: Pacific Resilience Project
\n\nDate: 1 April 2022
\n\nContract Ref: FJ-SPC-264535-GO-RFQ
\n\nPrices and Schedules for Supply
\n\n\n\n
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Sub-Item \n\t\t\t | \n\t\t\t\n\t\t\t Qty \n\n\t\t\tA \n\t\t\t | \n\t\t\t\n\t\t\t Unit Price \n\n\t\t\tDDP (VAT and Duty Inclusive) \n\n\t\t\tB \n\t\t\t | \n\t\t\t\n\t\t\t Total Price \n\n\t\t\tDDP (VAT and Duty Inclusive) \n\n\t\t\tC = A x B \n\t\t\t | \n\t\t\t\n\t\t\t Delivery Period in Days[1] \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t LOT 1 – IT Equipment \n\t\t\t | \n\t\t|||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Server \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 90 days \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Storage \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Each \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 2.1 \n\t\t\t | \n\t\t\t\n\t\t\t Synology rackstation RS3618xs (diskless) or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 90 days \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 2.2 \n\t\t\t | \n\t\t\t\n\t\t\t Synology RKS1317 or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 90 days \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 2.3 \n\t\t\t | \n\t\t\t\n\t\t\t Samsung SSD 860 PRO 256 Go or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 90 days \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 2.4 \n\t\t\t | \n\t\t\t\n\t\t\t Synology E10G18-T2 or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 90 days \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 2.5 \n\t\t\t | \n\t\t\t\n\t\t\t Seagate Ironwolf 10TO ST10000VN0008 or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 90 days \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Workstations \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 90 days \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t LOT 2 – Seismic IT Equipment \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Digitizer device \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 90 days \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Seismic sensor device \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 90 days \n\t\t\t | \n\t\t|
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Storage card for digitizer \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 90 days \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t LOT 3 – Seismic IT Equipment \n\t\t\t | \n\t\t||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Location software \n\t\t\t | \n\t\t\t\n\t\t\t Gempa EQVIEW module \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 90 days \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Detection software \n\t\t\t | \n\t\t\t\n\t\t\t Gempa SCANLOC module \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 90 days \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t LOT 4 – Pressure (Depth) Recorder \n\t\t\t | \n\t\t|||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t PRESSURE (DEPTH) RECORDER \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 90 days \n\t\t\t | \n\t\t|
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
Fixed Price The prices indicated above are firm and fixed and not subject to any adjustment during contract performance.
\n\nThe Purchaser reserves the right at the time of contract finalization to increase by up to 50% the quantity of goods and services originally specified for each item without any change in unit prices as well as other terms and conditions.
\n\nDelivery Schedule: The delivery should be completed as per above schedule. The final destination for delivery of the Goods is SPC Head Office located In Suva, Fiji.
\n\nInsurance: The supplier is responsible for all kinds of insurance until the goods are delivered to the final destination and the Purchaser will not assume any responsibility until goods are delivered. For Goods to be imported, the Goods supplied shall be fully insured in a freely convertible currency against loss of damage incidental to manufacture or acquisition, transportation, storage and delivery. The insurance shall be in an amount equal to 110 percent of the total value of the Goods from Warehouse to Warehouse on All-risks basis, including War Risks. The Supplier shall arrange and pay for cargo insurance, naming the Purchaser as the beneficiary.
\n\nPackaging and Marking Instructions: The Supplier shall provide standard packing of the Goods as required to prevent their damage or deterioration during transit to and unloading at the final/port of destination.
\n\nDelivery and Documents (for goods to be imported). Upon shipment, the Supplier shall notify the Purchaser and the Insurance Company by mail or fax the full details of shipment, including Contract number, description of goods, quantity, the vessel, the Shipping and Forwarding Receipt from freight Company showing full details, port of loading, date of shipment, port of discharge, etc. The Supplier shall mail the following documents to the Purchaser, with a copy to the Insurance Company:
\n\nCopies of the Supplier’s invoice showing goods’ description, quantity, unit price, and total amount;
\n\nDuplicate air/ship/truck transport document, and/or duplicate FCR (Forwarders Certificate of Receipt) in 1 Original and 2 Copies marked
\n\n“freight prepaid”
\n\nThe above documents shall be received by the Purchaser at least one week before arrival of the goods at the final destination and, if not received, the Supplier shall be responsible for any consequent expenses.
\n\nPayment. Payment against the Contract will be made as follows:
\n\n100% of the Contract price shall be paid within thirty (30) days after the date of the Acceptance Certificate for the respective delivery issued by the Purchaser.
\n\nWarranty. Goods offered should be covered by a warranty as specified in Annex 4, Technical Specifications.
\n\nPackaging and Marking Instructions. The Supplier shall provide standard packing of the Goods as required to prevent their damage or deterioration during transit to their final destination, as indicated in the Contract.
\n\nDefects. All defects shall be corrected by the Supplier without any cost to the Purchaser within 30 days from the date of notice by Purchaser. Name and address of service facility of the Supplier by which the defects are to be corrected, within the warranty period:
\n\nName and Address _______________ (to be filled by Supplier)
\n\nThe Supplier confirms compliance with the Technical Specifications provided in Annex 4, subject to the accepted deviations, if any, in Annex 3.
\n\nNAME OF SUPPLIER: ________________________________________________
\n\nAuthorized Signature: ________________________________________________
\n\nPlace: ________________________________________________
\n\nDate: ________________________________________________
\n\n\n\n
\n\n
ANNEX 2: FORM OF QUOTATION (RFQ-GOODS)
\n\n[To be completed, signed and submitted on Letterhead of Supplier]
\n\n_________(Date)
\n\nTo: _______________________________ (Purchaser’s Name)
\n\n_______________________________ (Purchaser’s Address)
\n\n_______________________________
\n\nProject Name: _______________________
\n\nContract Name: _______________________
\n\nContract Ref: _______________________
\n\nWe offer to execute the___________________________________________(Purchaser to fill
\n\nname and number of Contract) in accordance with the Form of Contract and Annexes accompanying your Request for Quotation (RFQ) for the Contract Price of
\n\n_________________________(amount in words and figures) (______________) (name of
\n\ncurrency). We propose to complete the delivery of Goods described in the Contract within a period of ___________________calendar days from the Date of Notification of Award.
\n\nThis Quotation and your written acceptance will constitute a binding Contract between us. We understand that you are not bound to accept the lowest or any Quotation you receive.
\n\nWe hereby confirm that this Quotation complies with the Validity of the Quotation required by the RFQ.
\n\nAuthorized Signature: ______________________________________
\n\nName and Title of Signatory: ______________________________________
\n\n______________________________________
\n\nName of Supplier: ______________________________________
\n\nAddress: ______________________________________
\n\n______________________________________
\n\n______________________________________
\n\nPhone No. (incl Country code) ______________________________________
\n\nEmail address: ______________________________________
\n\n\n\n
ANNEX 3: STATEMENT OF TECHNICAL COMPLIANCE
\n\n[To be completed, signed and submitted by the Supplier as an attachment to the signed Form of Quotation]
\n\nProject Name: _______________________
\n\nContract Name: _______________________
\n\nContract Ref: _______________________
\n\nLot No. _______________________
\n\nDate:
\n\nTo: (name of Purchaser)
\n\nWe, the undersigned, confirm that we shall supply the Goods listed in Annex 2 according to the standards and specifications described in Annex 3 except for those deviations listed below:
\n\nList all deviations of the proposed items of Goods:
\n\nor
\n\nnil
\n\nWe confirm that the Goods proposed in our quotation substantially satisfy the requirements specified in the specifications. The main technical responses are as listed below:
\n\nList all the main technical characteristics of the proposed items of Goods:
\n\nAuthorized Signature: ______________________________________
\n\nName and Title of Signatory ______________________________________
\n\n______________________________________
\n\nName of Supplier: ______________________________________
\n\nAddress: ______________________________________
\n\n\n\n
ANNEX 4: TECHNICAL SPECIFICATIONS
\n\nProject Title: Pacific Resilience Project
\n\nDate: 1 April 2022
\n\nContract Ref: FJ-SPC-264535-GO-RFQ
\n\nThis document aims to target the technical specifications needed for the Regional PREP Project endorsed by regional program and donor partner.
\n\nContext
\n\nTechnical evolution of ORSNET network
\n\nORSNET regional service (the current organization) need urgent action as:
\n\nTechnical specifications for equipment as requested for the project
\n\nLOT 1- IT EQUIPMENT
\n\nItem 1. ORSNET new Acquisition Regional Server
\n\nEach of 2 servers being supplied shall include:
\n\n| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Sub-item \n\t\t\t | \n\t\t\t\n\t\t\t Number of items \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Server DELL Power Edge 740 or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t Format rackable 1U – double socket \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Processor \n\t\t\t | \n\t\t\t\n\t\t\t Processeur Intel Xeon Silver 4208 2.1G, 8C/16T, 9.6GT/s, 11M Cache, Turbo, HT (85W) DDR4-2400 or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Memory \n\t\t\t | \n\t\t\t\n\t\t\t 32GB (2 x 16GB RDIMM, 3200MT/s, Dual Rank) \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Storage bay \n\t\t\t | \n\t\t\t\n\t\t\t 2.5’’ chassis with up to 16 hard drive \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Raid controller \n\t\t\t | \n\t\t\t\n\t\t\t PERC H330 Raid controller or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Hard drive \n\t\t\t | \n\t\t\t\n\t\t\t 2Tb 7,2 KPM SATA 6Gbps 512n 2,5" \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t System hard drive \n\t\t\t | \n\t\t\t\n\t\t\t 2 x 480Go SSD SATA Read Intensive 6Gbps 512 2.5in Hot-plug AG Drive, DWPD \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Network controller \n\t\t\t | \n\t\t\t\n\t\t\t Broadcom 5720 Quad Port 1GbE BASE-T, rNDC \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Other \n\t\t\t | \n\t\t\t\n\t\t\t iDRAC9 Datacenter 14G \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Rack rail mount \n\t\t\t | \n\t\t\t\n\t\t\t Compatible rail rack mount \n\t\t\t | \n\t\t\t\n\t\t\t 1 set \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Power \n\t\t\t | \n\t\t\t\n\t\t\t Dual 495 W hot-swappable redundant power supplies with 2m power cable (C13 to C14) \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Warranty of 3 years \n\t\t\t | \n\t\t\t\n\t\t\t Parts and labor \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
Item 2 ORSNET new Data disk space
\n\n\n\n
| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t Number of items \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Synology rackstation RS3618xs (diskless) or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t - Quad-core CPU with AES-NI and 8GB (up to 64GB) DDR4 ECC UDIMM; Scalable up to 36 drives with Synology RX1217/RX1217RP \n\n\t\t\t- Ultra-high performance of over 3,900 MB/s sequential reading and 143,500 iSCSI random read IOPS, capable of installing optional 10GbE/40GbE NICs \n\n\t\t\t- Complete virtualization solution with Synology Virtual Machine Manager \n\n\t\t\t- Dynamic iSCSI/NFS storage for VMware, Windows Hyper-V, Citrix, and OpenStack \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Synology RKS1317 or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t Rack rail kit \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Samsung SSD 860 PRO 256 Go or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t - Powered by V-NAND Technology. Optimized Performance for Everyday Computing \n\n\t\t\t- Random read speed: random read (4KB, QD32): up to 100,000 IOPS random read, random read (4KB, QD1): up to 11,000 IOPS random read and random write speed: random write (4KB, QD32): up to 90,000 IOPS random write: random write (4KB, QD1): up to 43,000 IOPS random write. Enhanced Performance: Sequential Read/Write speeds up to 560MB/s and 530MB/s respectively \n\n\t\t\t- Compatible with SATA 3 Gb/s & SATA 1.5 Gb/s interface. S.M.A.R.T Supported. World Wide Name supported \n\n\t\t\t- Hardware/Software Compatibility: Windows 8/Windows 7/Windows Server 2003 (32-bit and 64-bit), Vista (SP1 and above), XP (SP2 and above), MAC OSX, and Linux \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Synology E10G18-T2 or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t - 10Gb Ethernet Adapter 2 RJ45 Ports (E10G18-T2) \n\n\t\t\t- Support IEEE 802.3an/ab (10GBASE-T/1000BASE-T) and 802.3x with dual RJ-45 connectors, providing 20Gbps total data rate using standard CAT6 or better UTP cabling connections \n\n\t\t\t- Features such as Link Aggregation, Jumbo Frame, TSO, and TCP/UDP/IP Checksum offloading satisfy most workloads requiring high performance \n\n\t\t\t- TCP/UDP/IP Checksum offloading satisfy most workloads requiring high performance \n\n\t\t\t- Designed to work in dedicated rack station units \n\n\t\t\t- Operating Temperature - 0°C to 40°C (32°F to 104°F). Storage Temperature - -20°C to 60°C (-5°F to 140°F). Relative Humidity - 5% to 95% RH \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Seagate Ironwolf 10TO ST10000VN0008 or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t - Internal Hard Drive HDD \n\n\t\t\t- 10.000 GB capacity \n\n\t\t\t- 3.5 Inch SATA 6Gb/s 7200 RPM 256MB Cache for RAID Network Attached Storage \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Item 3. Workstations
\n\n\n\n
Each of the Workstations being supplied shall include:
\n\n\n\n
| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Sub-item \n\t\t\t | \n\t\t\t\n\t\t\t Number of items \n\t\t\t | \n\t\t
| \n\t\t\t Workstation \n\t\t\t | \n\t\t\t\n\t\t\t Dell Precision 7820 Tower or equivalent \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t Processor \n\t\t\t | \n\t\t\t\n\t\t\t Dual Intel® Xeon® Silver 4210 (2.2GHz, 3.2GHz Turbo, 10C, 9.6GT/s 2UPI, 13.75MB Cache, HT (85W) DDR4-2400) \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t Memory \n\t\t\t | \n\t\t\t\n\t\t\t 32 GB, 4x8 GB, DDR4, 2933 MHz, RDIMM, ECC SDRAM \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t Video Card \n\t\t\t | \n\t\t\t\n\t\t\t Dual NVIDIA Quadro® RTX4000, 8GB, 8DP, VirtualLink (7920T) \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t Operating System \n\t\t\t | \n\t\t\t\n\t\t\t Ubuntu Linux 18.04 LTS \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t Hard drive \n\t\t\t | \n\t\t\t\n\t\t\t 1Tb SSD SAS 2,5" \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t Ports \n\t\t\t | \n\t\t\t\n\t\t\t 1 or more USB 2.0 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
LOT 2- SEISMIC EQUIPMENT
\n\nORSNET backup portable seismic equipment
\n\n| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t Number of items \n\t\t\t | \n\t\t
| \n\t\t\t Digitizer device \n\t\t\t | \n\t\t\t\n\t\t\t - Type Guralp CMG-DM24S3EAMU or equivalent \n\n\t\t\t- Pelican Case \n\n\t\t\t- 3 channel 24-bit ADC \n\n\t\t\t- Integrated Embedded Acquisition Module \n\n\t\t\t- LTA/STA Triggering \n\n\t\t\t- TCP/IP Ethernet port \n\n\t\t\t- USB Storage with 16GB USB Stick (removable) \n\n\t\t\t- Linux OS with Web Server \n\n\t\t\t- Transmission Format: SEEDLINK \n\n\t\t\t- Recording Format: MiniSEED \n\n\t\t\t- GPS Antenna with 20m cable (10 way - 10 way) \n\n\t\t\t- 5m Power cable (4 way - Pig-tail) \n\n\t\t\t- 3m GPIO USB (12 way - USB (Male) into computer \n\n\t\t\t- 3m GPIO console cable (12 way - D-type Serial) \n\n\t\t\t- 5m Ethernet cable (6 way - Ethernet plug RJ45) \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
| \n\t\t\t Seismic sensor device \n\t\t\t | \n\t\t\t\n\t\t\t Type Guralp CMG-40T or at least equivalent \n\n\t\t\t- System Configuration / Topology: Triaxial \n\n\t\t\torthogonal \n\n\t\t\t- Feedback: Force feedback. \n\n\t\t\t- Response: 30s to 50Hz standard (other options \n\n\t\t\tavailable) \n\n\t\t\t- Output sensitivity / Clip Level: 2 x 400 V/ms- \n\n\t\t\t1 (other options available) \n\n\t\t\t- Peak / Full scale output: ±10 V (20V pk to pk) \n\n\t\t\t- Cross axis rejection: >65dB \n\n\t\t\t- Linearity: >90dB \n\n\t\t\t- Lowest spurious resonance: >450Hz \n\n\t\t\t- Calibration Type: Pulse, sine wave and \n\n\t\t\tbroadband \n\n\t\t\t- Calibration controls: Common signal and enable \n\n\t\t\tlines exposed on sensor connector \n\n\t\t\t- Mass Locking: No mass locking required \n\n\t\t\t- Mass recentring range: ±3° from horizontal \n\n\t\t\t- Mass control / locking: Remote offset zeroing \n\n\t\t\t- Connection Cable CMG-40T to CMG-DM24, 25 meters \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
| \n\t\t\t Storage card for digitizer \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
LOT 3- Earthquake Analysis Software
\n\nAdditional module to be installed along Seiscomp4 software. Those modules are specific to GEMPA Seiscomp4 software and no other equivalent exist.
\n\n\n\n
| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Sub-item \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t Number of items (licence) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Detection software \n\t\t\t | \n\t\t\t\n\t\t\t Gempa SCANLOC module \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t SCANLOC boosts the monitoring of natural and induced seismicity at local and regional epicentral distances. It is designed to monitor local and micro seismicity within small as well as large seismic networks. Typical networks consist of 5 to 20 stations and sometimes even many more were the station distances are in the range of hundreds of meters to tens of kilometers. \n\n\t\t\t\n\n\t\t\t SCANLOC makes use of a cluster search algorithm to associate phase detections to one or many potential earthquake sources. While the cluster search itself is based on P-phases only, in a second step S-phases are also associated and used for locating the earthquake. \n\n\t\t\t\n\n\t\t\t In order to provide high-quality picks from S phases, a new S picker is distributed along with scanloc. The S picker allows to identify S phases on the horizontal components or on the vertical components if the horizontals should be unavailable. A user-friendly GUI allows to tune the S picker configuration. \n\n\t\t\tEmploy SCANLOC in a wide range of monitoring: \n\n\t\t\t\n\n\t\t\t
| \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Location software \n\t\t\t | \n\t\t\t\n\t\t\t Gempa EQVIEW module \n\t\t\t | \n\t\t\t\n\t\t\t EQView shows the recent seismic activity, most likely earthquakes, in predefined regions: widgets. Each widget shows one region with custom event filters, e.g. all events not older than one week with magnitude above 5. The region widgets are shown in the upper right corner. \n\n\t\t\t\n\n\t\t\t When a new event has been detected, a panel will open (see screenshot: lower left corner) showing the traces of the next 10 stations along with more detailed information. After a configured time span that panel will close itself again. \n\n\t\t\t\n\n\t\t\t Furthermore the most recent event is blinking in the main panel as well as in the widgets. \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
LOT 4- Pressure (Depth) Recorder
\n\nGENERAL INFORMATION
\n\nDESCRIPTION
\n\nA standard tide pressure (depth) recorder consists of the following:
\n\nPRESSURE (DEPTH) RECORDER SPECIFICATIONS
\n\nB.2.1 Precision, accuracy and resolution
\n\nAccuracy and precision are frequently confused, despite having quite distinct technical definitions. Precision is a measure of repeatability, or how closely repeated measurements of the same quantity agree with each other. Accuracy is a measure of reliability – how close the measured values, as a whole, to the true or accepted value.
\n\nResolution is usually defined as the smallest interval of change that can be measured by a particular instrument.
\n\nB.2.2 Requirements for accuracy and placement
\n\nTide gauges used for standard port predictions have the same requirements for accuracy as tide gauges on the GLOSS network, i.e., one centimeter accuracy in all weather. This accuracy should be met by the pressure recorders.
\n\nB.3 DEPLOYMENT REQUIREMENTS
\n\nThe instruments will be deployed at a water depth of around 20 meters for a minimum of six months at a time without battery replacement, data download, or cleaning of the sensors (i.e. to clean sensors from bio-fouling)
\n\nThe following requirements are to be taken into consideration:
\n\nWARRANTY AND OPERATION MAINTENANCE
\n\nLIST OF DETAILED ACTIVITIES TO BE PERFORMED BY THE SUPPLIER
\n\nDeliver equipment
\n\nProvide support (via phone or email) on best practice for setup and initial calibration of the equipment
\n\nLIST OF SPECIFIC REQUIREMENTS OF THE PRESSURE (DEPTH) RECORDER
\n\nfrom Date of Notification of Award, to final destination
"},{"id":"OP00121029","notice_type":"Invitation for Bids","noticedate":"15-Mar-2021","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2021-03-30T00:00:00Z","submission_deadline_time":"12:30","project_ctry_name":"Gambia, The","project_id":"P166695","project_name":"GAMBIA FISCAL MANAGEMENT DEVELOPMENT PROJECT","bid_reference_no":"GM-PPPPE-221302-GO-RFQ","bid_description":"Purchase of Motor Vehicle for NAO","procurement_group":"GO","procurement_method_code":"RFQ","procurement_method_name":"Request for Quotations","contact_address":"Ministry of Finance and Economic Affairs","contact_ctry_name":"Gambia, The","contact_email":"fattykm@yahoo.co.uk","contact_name":"Lamin Fatty","contact_organization":"Public Private Partnerships and Public Enterprises","contact_phone_no":"+2203834465","submission_date":"2021-03-15T00:00:00Z","notice_text":"INVITATION FOR QUOTATIONS FOR THE PURCHASE OF MOTOR VEHICLE UNDER SHOPPING PROCEDURES.
The Ministry of Finance & Economic Affairs (MoFEA) (the Client) has received a grant funds from the International Development Association (IDA) (the “Bank”) toward the cost of the Gambia Fiscal management Development Project (GFMDP) and intends to apply part of the funds to finance the procurement of Motor vehicle for the National Audit Office (NAO) of the Project.
The Ministry of Finance & Economic Affairs through the Directorate of Public Private Partnership Enterprise (DPPPE) Project Unit now invites quotations from suppliers for the Goods described in Annex 1: Purchaser’s Requirements, attached to this RFQ.
Eligible Goods
All the Goods to be supplied under the Contract and financed by the Bank may have their origin in any country except for the following countries: none.
Performance Security
Performance Security is required, insert: “The successful Supplier shall submit a Performance Security in accordance with the Contract Conditions.”
Manufacturer’s Authorization
A supplier that does not manufacture or produce the Goods it offers to supply shall submit a Manufacturer’s Authorization using the form included to this RFQ to demonstrate that it has been duly authorized by the manufacturer or producer of the Goods to supply these Goods in the Purchaser’s Country.
Validity of offers.
The offers shall be valid until 90 days.
Quoted Price
Prices shall be quoted in the following manner:
The contractual unit prices shall be fixed during the Supplier’s performance of the Contract and not subject to adjustment.
The Supplier may quote its price in a foreign currency of its choice in addition to the currency of the Purchaser’s Country (for any local costs as applicable).
Clarifications
Any clarification request regarding this RFQ may be sent in writing to Procurement Specialist, jabou.gaye@gmail.com before 19th March 2021 @ 2:00 p.m local time. The Purchaser will forward copies of its response to all Suppliers including a description of the inquiry but without identifying its source.
Submission of Quotations
Directorate of Public Private Partnership Enterprise (DPPPE)
Second (2nd) Floor up ASOBI Store
Banjul, The Gambia
Attention, Lamin Fatty – Director
Email: fattykm@yahoo.co.uk
With copies to: pamodou07@gmail.com oussounjie45@yahoo.com dibba@adlawpractice.com ejagne@gmail.com jabou.gaye@gamil.com
Opening of Quotations
Quotations will be opened by the Purchaser’s representatives 30 minutes immediately after the deadline for the submission of Quotations.
Evaluation of Quotations
Quotations will be evaluated to ensure compliance with the Technical Specifications, Delivery and Completion Schedules and any other requirements of the RFQ.
“The comparison shall be on the basis of CIP (place of final destination) prices for Goods to be supplied from outside the Purchaser’ country and EXW prices plus cost of inland transportation and insurance to place of destination, for Goods supplied from within the Borrower’s country; together with prices for any required installation, training, commissioning and other services. The evaluation of prices shall not take into account custom duties and other taxes levied on imported goods quoted CIP and sales and similar taxes levied in connection with the sale or delivery of goods.”
The lowest evaluated price will be determined after correcting any arithmetic errors and other specified adjustments, if any.
“Quotations will be evaluated for each item and the Contract will comprise the item(s) awarded to the successful Supplier.”]
For evaluation and comparison purposes, the currency(ies) of the Quotations shall be converted into a single currency. The currency that shall be used for comparison purposes to convert at the selling exchange rate offered prices expressed in various currencies into a single currency is: Gambian Dalasi (GMD) The source of exchange rate shall be: Central Bank of The Gambia, www.cbg.gm . The date for the exchange rate shall be: 14 days prior to closing date.
Contract Award
The Contract will be awarded to the Supplier/s who:
in accordance with the Evaluation of Quotations above.
The Purchaser shall invite by the quickest means [e.g. e-mail] the successful Supplier/s for any discussion/ negotiation that may be needed to conclude the contract or otherwise for contract signature.
The Purchaser shall communicate by the quickest means with the other Suppliers on its contract award decision. An unsuccessful supplier may request clarifications as to why its quotation was not determined to be successful. The Purchaser will address this request within a reasonable time.
The Purchaser shall publish a contract award notice on its website with free access, if available, or in a newspaper of national circulation or UNDB online, within 15 days after award of contract or as soon as practicable thereafter. The information shall include the name of the successful Supplier, the Contract Price, the Contract duration, summary of its scope and the names of the Suppliers and their quoted and evaluated prices.
Fraud and Corruption
The Bank requires compliance with the Bank’s Anti-Corruption Guidelines and its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework, as set forth in the attachment to the Contract Conditions (Attachment A).
In further pursuance of this policy, the supplier shall permit and shall cause their agents (where declared or not), subcontractors, subconsultants, service providers, suppliers, and personnel, to permit the Bank to inspect all accounts, records and other documents relating to the RFQ and contract performance (in the case of award), and to have them audited by auditors appointed by the Bank.
On behalf of the Purchaser:
Signature: …………………
Name: Lamin Fatty - Director
Attachments:
Annex 1: Purchaser’s Requirements
Annex 2: Quotation Form
Annex 3: Contract Forms
Technical Specifications
SUV 4X4 2020 MODEL
Engine: 2.7 L,
Number of cylinders: 4 cylinders
Engine type: cylinder in line
Number of valves: (8)
Fuel: Diesel
Displacement: 2000/3000
Fuel system: electronic fuel injection
Fuel tank capacity (L): 65/75
Max power kw/rpm: 65/4200
Max torque nm:192/2500
Dimensions: 4620*1770*1460
Wheelbase (mm): 2300/2800
Ground clearance: 180/190
Gross vehicle weight (kg): 2500/3500
Turning radius (m): 3/8
Curb weight kg: 1500/1995
Front & rear brakes: discs & drums
Front suspension: double wishbone
Rear suspension: rigid leaf
Tires dimension: 195R15C 8PR
Hands free phone kit: yes
Air conditioning: yes
Central door locking: yes
Number of seats: 15
Child lock: yes
Airbags: yes
Colour: white
Features : Radio/CD Player, Leather Seats, , Fog Lamps, Electric Front Seats, Multifunctional Steering Wheel, 5 Airbags, Cruise Control, KDSS, HID Headlamps + AFS, Sun & Moon Roof, 14-Speekers, Power Steering, Power Windows, Power Door Locks & Keyless Entry + Central Lock, Powered Retractable Side Mirrors, Sitting Capacity-15 Persons, dual automatic climate control air conditioner , heater, Front DVD Navigation, Head Rest DVD + 2 Head Phones, Roof Rail, Front & Rear Body Kits, Front & Rear Parking Sensors, Fire Extinguisher, Tool kit , full size spare wheel , jack , wheel spanner , reflecting red warning, alarm.
NB:
"},{"id":"OP00099937","notice_type":"Invitation for Bids","noticedate":"14-Oct-2020","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2020-11-25T00:00:00Z","submission_deadline_time":"17:00","project_ctry_name":"India","project_id":"P151072","project_name":"National Agricultural Higher Education Project","bid_reference_no":"IN-MAFSU - NAGPUR-179104-GO-RFB","bid_description":"ICPMS (1)","procurement_group":"GO","procurement_method_code":"RFB","procurement_method_name":"Request for Bids","contact_address":"The Associate Dean, Mumbai Veterinary College, Parel, Mumbai-Pin -400012 (MAFSU, Nagpur) Maharashtra","contact_ctry_name":"India","contact_email":"vilasmvaidya@gmail.com","contact_name":"Vilas M. Vaidya","contact_organization":"MAFSU, Nagpur","contact_phone_no":"+919967280577","submission_date":"2020-10-14T00:00:00Z","notice_text":"
\n\n
MUMBAI Veterinary COLLEgE,
\n\nPAREL, MUMBAI-12 (maharashtra)
\n\n(MAHARASHTRA ANIMAL & FISHERY SCIENCES UNIVERSITY)
\n\nTelephones: 022- 2413 1180 / 24132792 / 24137030 Fax: 022-4172301
\n\nE-mail: nahepcaastmvc@gmail.com
\n\n\n\n
NATIONAL COMPETITIVE BIDDING FOR
\n\n(One-Envelope Bidding Process without e-Procurement)
\n\nTHE SUPPLY OF ICPMS with accessories (with high sensitivity simultaneous multi-element analysis, wide dynamic range, isotope comparison)
\n\nUnder
\n\nWorld Bank Sponsored ICAR-NAHEP-CAAST Project Entitled “Centre of Excellence for Advanced Research on Animal Food Safety”
\n\n____________________________________________________________________________
\n\n\n\n
BID REFERENCE : No. MVC/NAHEP-CAAST /VPH/Procur/251/of 2020
\n\nDate : 09/10/2020
\n\n\n\n
DATE OF COMMENCEMENT OF : 14/10/2020
\n\nSALE OF BIDDING DOCUMENT
\n\n\n\n
LAST DATE FOR SALE OF : 24/10/2020
\n\nBIDDING DOCUMENT
\n\n\n\n
PRE-BIDDING MEETING : 29/10/2020
\n\n\n\n
LAST DATE AND TIME FOR : 25/11/2020, 5.00 PM
\n\nRECEIPT OF BIDS
\n\n\n\n
TIME AND DATE OF OPENING : 26/11/2020, 11.00 AM onwards
\n\nOF BIDS
\n\n\n\n
PLACE OF OPENING OF BIDS : Meeting Hall, Next to Associate Deans Chamber,
\n\nMumbai Veterinary College, Parel, Mumbai-12
\n\n\n\n
OFFICER INVITING BIDS : Associate Dean, Mumbai Veterinary College
\n\n\n\n
ADDRESS FOR COMMUNICATION: Mumbai Veterinary College, Parel, Mumbai-12
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
SECTION I: INVITATION FOR BIDS (IFB)
\n\n\n\n
\n\n
NATIONAL COMPETITIVE BIDDING FOR
\n\nTHE SUPPLY OF LC-MS MS-QQQ with accessories (Ionization multimode source ESI/APCI/ESCI)
\n\n(One-Envelope Bidding Process without e-Procurement)
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INVITATION FOR BIDS (IFB)
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Date : 09/10/2020
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Credit No. :
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Loan No, :
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IFB No. : No. MVC/NAHEP-CAAST /VPH/Procur/251/ 2020 Date :09/10/2020
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1. The Government of India has received financing from the World Bank towards the cost of NAHEP-CAAST project and it is intended that part of the proceeds will be applied to eligible payments under the contract[1] for THE SUPPLY OF ICPMS with accessories (with high sensitivity simultaneous multi-element analysis, wide dynamic range, isotope comparison).
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2. The Associate Dean, Mumbai Veterinary College, Parel, Mumbai 400 012 now invites sealed bids from eligible bidders for supply of ICPMS with accessories (with high sensitivity simultaneous multi-element analysis, wide dynamic range, isotope comparison), Qty- 1, to be delivered at Dept. of Veterinary Public Health, Mumbai Veterinary College, Parel, Mumbai – 12 within 3 months from the date of award of contract
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3. Bidding will be conducted through the National Competitive Bidding (NCB) procedures agreed with World Bank. The bidding is open to all eligible bidders as defined in the Bank’s Procurement Guidelines. In addition, please refer to paragraphs 1.6 and 1.7 of the Guidelines setting forth the World Bank’s policy on conflict of interest.
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4. Interested eligible Bidders may obtain further information from and inspect the bidding documents during office hours between 10.00 AM to 5.00 PM at the office of the Associate Dean, Mumbai Veterinary College, Parel, Mumbai, India. The bidding document may be obtained from this office during time mentioned above, on all working days either in person or by post on request through email on payment of under mentioned postal charges, however, the said office will not be held responsible for the postal delay, if any, in the delivery of documents or non-receipt of the same .
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(a) Price of bidding document : Rs.1000/-
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(b) Postal charges, inland : Rs. 250/-
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(c) Postal charges, overseas : Rs. 1000/-
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(d) Date of commencement of : 14/10/2020
\n\nsale of bidding document
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(e) Last date for sale of : 24/10/2020
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(f) Last date and time for : 25/11/2020, 5.00 PM
\n\nreceipt of bids
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(g) Time and date of : 26/11/2020, 11.00AM
\n\nopening of bids
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(h) Place of opening of bids : Meeting Hall, Next to Associate Deans Chamber, Mumbai Veterinary College, Parel, Mumbai-12
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(i) Address for : Department of Veterinary Public Health,
\n\ncommunication Mumbai Veterinary College, Parel,
\n\nMumbai PIN 400 012
\n\n5. A complete set of bidding documents may be purchased by any interested eligible bidder on the submission of a written application to the above office and upon payment of a non-refundable fee of Rs 1000/- as indicated above in the form of a Demand Draft/Cashier's cheque/Certified cheque on any Nationalized Bank in favor of “Pay and Account Officer, MAFSU, payable at Mumbai”. In cases where the bidding documents are downloaded from website, then payment towards the cost of bid documents should accompany the bid submission.
\n\n7. All bids must be accompanied by a bid security as specified in the bid document and must be delivered to the above office at the date and time indicated above. Electronic bidding will not be permitted. Late bids will be rejected.
\n\n8. Bids will be publically opened in the presence of Bidders' designated representatives who choose to attend at the address given above on the specified date and time.
\n\n9. In the event of the date specified for bid receipt and opening being declared as a closed holiday for the purchaser’s office, the due date for submission of bids and opening of bids will be the following working day at the appointed times.
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Seal of Office & Address
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Associate Dean
\n\nMumbai Veterinary College
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\n\nPh. 022-24131180/24137030
\n\nEmail: mafsucaast2020@gmail.com
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TABLE OF CONTENTS
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PART 1 – BIDDING PROCEDURES. 7
\n\nSECTION I - Instructions to Bidders [ITB] 8
\n\nSection II - Bidding Data Sheet. 34
\n\nSection III. Evaluation and Qualification Criteria. 41
\n\nSection IV – Bidding Forms. 45
\n\nSection V. – Eligible Countries. 60
\n\nSECTION VI . Bank Policy - Corrupt and Fraudulent Practices. 61
\n\nPART 2 - SUPPLY REQUIREMENTS. 64
\n\nSection VII – Schedule of Requirements. 65
\n\nPART 3 – CONTRACT. 76
\n\nSection VIII – General Conditions of Contract. 77
\n\nSection IX. Special Conditions of Contract. 99
\n\nSection X – Contract Forms. 110
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PART 1 – BIDDING PROCEDURES
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SECTION I - Instructions to Bidders [ITB]
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| \n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t Section I. Instructions to Bidders \n\t\t\t | \n\t\t
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| \n\t\t\t Section I. Instructions to Bidders \n\t\t\t | \n\t\t|
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| \n\t\t\t\n\t\t\t 3.1 The Bank requires compliance with its policy in regard to corrupt and fraudulent practices as set forth in Section VI. \n\n\t\t\t3.2 In further pursuance of this policy, Bidders shall permit and shall cause its agents (whether declared or not), sub-contractors, sub-consultants, service providers or suppliers and to permit the Bank to inspect all accounts, records and other documents relating to the submission of the application, bid submission (in case prequalified), and contract performance (in the case of award), and to have them audited by auditors appointed by the Bank. \n\t\t\t | \n\t\t
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| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t B. Contents of Bidding Document \n\t\t\t | \n\t\t
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PART 1 Bidding Procedures \n\n\t\t\t
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PART 3 Contract \n\n\t\t\t
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6.4 The Bidder is expected to examine all instructions, forms, terms, and specifications in the Bidding Documents and to furnish with its Bid all information or documentation as is required by the Bidding Documents. \n\t\t\t | \n\t\t
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| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t C. Preparation of Bids \n\t\t\t | \n\t\t
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\n\n\t\t\t 11.2 The Bidder shall furnish in the Letter of Bid, information on commissions and gratuities, if any, paid or to be paid to agents or any other party relating to this Bid. \n\n\t\t\t\n\t\t\t | \n\t\t
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(a) For Goods: \n\n\t\t\t\n\n\t\t\t (i) the price of the Goods quoted EXW (ex-works, ex-factory, ex-warehouse, ex-showroom, or off-the-shelf, as applicable), including GST as applicable payable on the finished Goods; \n\n\t\t\t(ii) any other taxes if payable in India on the Goods, if the contract is awarded to the Bidder; and \n\n\t\t\t
14.9 Deemed Export Benefits \n\n\t\t\tBidders may like to ascertain availability of tax/duty exemption benefits, if any, available for contracts financed under World Bank Credits/ Loans. They are solely responsible for obtaining such benefits, which they have considered in their bid and in case of failure to receive such benefits for reasons whatsoever, the Purchaser will not compensate the bidder. \n\n\t\t\tWhere the bidder has quoted taking into account such benefits, it must give all information required for issue of necessary Certificates in terms of the Government of India’s relevant Notification along with its bid as per form stipulated in Section IV Bidding Forms. \n\n\t\t\tIf the Bidder has considered the Deemed Export Benefits in its bid, the Bidder shall confirm and certify that the Purchaser will not be required to undertake any responsibilities of the deemed export scheme or the benefits available during contract execution except issuing the required certificates. Bids which do not conform to this provision or any condition by the Bidder which makes the bid subject to availability of deemed export benefits or compensation on withdrawal of or any variations in the deemed export benefits scheme will make the bid non responsive and hence liable to rejection. \n\n\t\t\t\n\t\t\t | \n\t\t
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| \n\t\t\t\n\t\t\t 16.1 To establish the eligibility of the Goods and Related Services in accordance with ITB Clause 5, Bidders shall complete the country of origin declarations in the Price Schedule Forms, included in Section IV, Bidding Forms. \n\t\t\t | \n\t\t
| \n\t\t\t 16.2 To establish the conformity of the Goods and Related Services to the Bidding Documents, the Bidder shall furnish as part of its Bid the documentary evidence that the Goods conform to the technical specifications and standards specified in Section VII, Schedule of Requirements. \n\n\t\t\t16.3 The documentary evidence may be in the form of literature, drawings or data, and shall consist of a detailed item by item description of the essential technical and performance characteristics of the Goods and Related Services, demonstrating substantial responsiveness of the Goods and Related Services to the technical specification, and if applicable, a statement of deviations and exceptions to the provisions of the Section VII Schedule of Requirements. \n\n\t\t\t16.4 The Bidder shall also furnish a list giving full particulars, including available sources and current prices of spare parts, special tools, etc., necessary for the proper and continuing functioning of the Goods during the period specified in the BDS following commencement of the use of the goods by the Purchaser. \n\n\t\t\t16.5 Standards for workmanship, process, material, and equipment, as well as references to brand names or catalogue numbers specified by the Purchaser in the Schedule of Requirements, are intended to be descriptive only and not restrictive. The Bidder may offer other standards of quality, brand names, and/or catalogue numbers, provided that it demonstrates, to the Purchaser’s satisfaction, that the substitutions ensure substantial equivalence or are superior to those specified in the Section VII Schedule of Requirements. \n\t\t\t | \n\t\t|
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(ii) Supplies for any particular item in each schedule of the bid should be from one manufacturer only. Bids from agents offering supplies from different manufacturers for the same item of the schedule in the bid will be treated as non-responsive. \n\n\t\t\t(iii) that, if required in the BDS, the Bidder is or will be (if awarded the contract) represented by an Agent in the country equipped and able to carry out the Supplier’s maintenance, repair and spare parts-stocking obligations prescribed in the Conditions of Contract and/or Technical Specifications; \n\n\t\t\t(c) Bids from Joint Ventures are not acceptable. \n\t\t\t | \n\t\t
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| \n\t\t\t\n\t\t\t 18.1 Bids shall remain valid for the period specified in the BDS after the bid submission deadline date prescribed by the Purchaser in accordance with ITB 22.1. A bid valid for a shorter period shall be rejected by the Purchaser as non-responsive. \n\n\t\t\t18.2 In exceptional circumstances, prior to the expiration of the bid validity period, the Purchaser may request bidders to extend the period of validity of their bids. The request and the responses shall be made in writing. If a Bid Security is requested in accordance with ITB Clause 19, it shall also be extended for a corresponding period. A Bidder may refuse the request without forfeiting its Bid Security. A Bidder granting the request shall not be required or permitted to modify its bid, except as provided in ITB Sub-Clause 18.3. \n\n\t\t\t18.3 If the award is delayed by a period exceeding fifty-six (56) days beyond the expiry of the initial bid validity, the Contract price shall be determined as follows: \n\n\t\t\t
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| \n\t\t\t\n\t\t\t 19.1 The Bidder shall furnish as part of its bid, a Bid Security, if required, as specified in the BDS. \n\n\t\t\t
19.3 The Bid Security shall be in the amount specified in the BDS and denominated in Indian Rupees or a freely convertible currency, and shall: \n\n\t\t\t
\n\n\t\t\t 19.4 If a Bid Security is required in accordance with ITB Sub-Clause 19.1, any bid not accompanied by a substantially responsive Bid Security shall be rejected by the Purchaser as non-responsive. \n\n\t\t\t19.5 The Bid Security of unsuccessful Bidders shall be returned as promptly as possible upon the successful Bidder’s signing the contract and furnishing the Performance Security pursuant to ITB Clause 42. \n\n\t\t\t19.6 The Bid Security of the successful Bidder shall be returned as promptly as possible once the successful Bidder has signed the contract and furnished the required performance security. \n\n\t\t\t19.7 The Bid Security may be forfeited: \n\n\t\t\t(a) if a Bidder \n\n\t\t\t\n\n\t\t\t (i) withdraws its bid during the period of bid validity specified by the Bidder in the Letter of Bid, except as provided in ITB Sub-Clause 18.2; \n\n\t\t\tor \n\n\t\t\t\n\n\t\t\t (ii) does not accept the correction of errors in pursuant to ITB 31, \n\n\t\t\tor \n\n\t\t\t\n\n\t\t\t (b) if the successful Bidder fails to: \n\n\t\t\t\n\n\t\t\t
\n\n\t\t\t (ii) furnish a Performance Security in accordance with ITB Clause 42. \n\n\t\t\t\n\n\t\t\t
19.9 If a bid security is not required in the BDS, and \n\n\t\t\t
the Borrower may, if provided for in the BDS, declare the Bidder ineligible to be awarded a contract by the Purchaser for a period of time as stated in the BDS. \n\t\t\t | \n\t\t
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\n\t\t\t | \n\t\t\t\n\t\t\t 20.1 The Bidder shall prepare Bid document in Original as described in ITB Clause 11 \n\n\t\t\t20.2 The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by a person duly authorized to sign on behalf of the Bidder. The authorization shall consist of a written confirmation as specified in the BDS and shall be attached to the bid. The name and position held by each person signing the authorization must be typed or printed below the signature. All pages of the bid where entries or amendments have been made shall be signed or initialed by the person signing the bid. \n\n\t\t\t20.3 Not used. \n\n\t\t\t20.4. Any interlineation, erasures, or overwriting shall be valid only if they are signed or initialed by the person signing the Bid. \n\t\t\t | \n\t\t
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\n\n\t\t\t 21.3 If all envelopes are not sealed and marked as required, the Purchaser will assume no responsibility for the misplacement or premature opening of the bid. \n\n\t\t\t21.4 Telex, Cable or Facsimile bids will be rejected as non-responsive. \n\t\t\t | \n\t\t
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| \n\t\t\t\n\t\t\t 22.1 Bids must be received by the Purchaser at the address and no later than the date and time specified in the BDS. When so specified in the BDS, bidders shall have the option of submitting their bids electronically. Bidders submitting bids electronically shall follow the electronic bid submission procedures as specified in the BDS. \n\n\t\t\tIn the event of the specified date for the submission of Bids being declared a holiday for the Purchaser, the Bids will be received up to the appointed time on the next working day. \n\n\t\t\t22.2 The Purchaser may, at its discretion, extend the deadline for the submission of bids by amending the Bidding Documents in accordance with ITB Clause 8, in which case all rights and obligations of the Purchaser and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended. \n\t\t\t | \n\t\t
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| \n\t\t\t\n\t\t\t 23.1 The Purchaser shall not consider any bid that arrives after the deadline for submission of bids, in accordance with ITB Clause 22. Any bid received by the Purchaser after the deadline for submission of bids shall be declared late, rejected, and returned unopened to the Bidder. \n\t\t\t | \n\t\t
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24.2 Bids requested to be withdrawn in accordance with ITB Sub-Clause 24.1 shall be returned unopened to the Bidders. \n\n\t\t\t
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| \n\t\t\t\n\t\t\t 25.1 Except as in the cases specified in ITB 23 & 24, the Purchaser shall publicly open and read out in accordance with ITB 25.3 all bids received by the deadline at the date, time and place specified in the BDS in the presence of Bidders’ designated representatives and anyone who choose to attend. Any specific electronic bid opening procedures required if electronic bidding is permitted in accordance with ITB 22.1, shall be as specified in the BDS. \n\n\t\t\tIn the event of the specified date of bid opening being declared a holiday for the Purchaser, the bids will be opened at the appointed time and location on the next working day. \n\n\t\t\t
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\n\n\t\t\t (i) affect in any substantial way the scope, quality, or performance of the Goods and Related Services specified in the Contract; or \n\n\t\t\t\n\n\t\t\t (ii) limit in any substantial way, inconsistent with the Bidding Documents, the Purchaser’s rights or the Bidder’s obligations under the Contract; or \n\n\t\t\t\n\n\t\t\t
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29.3.1 The Purchaser shall examine the bids to confirm that all documents and technical documentation requested in ITB Clause 11 have been provided, and to determine the completeness of each document submitted. \n\n\t\t\t29.3.2 The Purchaser shall examine the bid to confirm that the Bidder has accepted all terms and conditions specified in GCC and the SCC without material deviations or reservations. Deviations from or objections or reservations to critical provisions such as those concerning Performance Security (GCC Clause 18). Warranty (GCC Clause 28), Force Majeure (Clause 32), Limitation of liability (GCC Clause 30), Governing law (GCC Clause 9) and Taxes & Duties (GCC Clause 17) will be deemed to be a material deviation. The Purchaser’s determination of a bid’s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. \n\n\t\t\t29.4 If a bid is not substantially responsive to the Bidding Documents, it shall be rejected by the Purchaser and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission. \n\t\t\t | \n\t\t
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| \n\t\t\t\n\t\t\t 30.1 Provided that a Bid is substantially responsive, the Purchaser may waive any non-conformities or omissions in the Bid that do not constitute a material deviation. \n\n\t\t\t30.2 Provided that a bid is substantially responsive, the Purchaser may request that the Bidder submit the necessary information or documentation, within a reasonable period of time, to rectify nonmaterial nonconformities or omissions in the bid related to documentation requirements. Such omission shall not be related to any aspect of the price or substance of the Bid. Failure of the Bidder to comply with the request may result in the rejection of its Bid. \n\n\t\t\t30.3 Provided that a bid is substantially responsive, the Purchaser shall rectify quantifiable nonmaterial nonconformities related to the Bid Price. To this effect, the Bid Price shall be adjusted, for comparison purposes only, to reflect the price of a missing or non-conforming item or component. \n\t\t\t | \n\t\t
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\n\n\t\t\t 31.2 Bidders shall be requested to accept correction of arithmetical errors. Failure to accept the correction in accordance with ITB 31.1 shall result in the rejection of the Bid. If the Bidder that submitted the lowest evaluated Bid does not accept the correction of errors, its Bid shall be rejected and the Bid security may be forfeited. \n\n\t\t\t\n\t\t\t | \n\t\t
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To evaluate a Bid, the Purchaser shall only use all the factors, methodologies and criteria listed in this Clause. No other criteria or methodology shall be permitted. \n\n\t\t\t
34.3 The estimated effect of the price adjustment provisions of the conditions of contract, applied over the period of execution of the contract, shall not be taken into account in bid evaluation. \n\n\t\t\t34.4 If these Bidding Documents allow Bidders to quote separate prices for different lots (contracts), the methodology to determine the lowest evaluated price of the lot (contract) combinations, including any discounts offered in the Letter of Bid Form, is specified in Section III, Evaluation and Qualification Criteria. \n\n\t\t\t
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| \n\t\t\t\n\t\t\t 36.1 The Purchaser shall determine to its satisfaction whether the Bidder that is selected as having submitted the lowest evaluated and substantially responsive bid meets the qualifying criteria specified in Section III evaluation and Qualification Criteria. \n\n\t\t\t36.2 The determination shall be based upon an examination of the documentary evidence of the Bidder’s qualifications submitted by the Bidder, pursuant to ITB Clause 17. \n\n\t\t\t
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| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\n\t\t\t F. Award of Contract \n\t\t\t | \n\t\t
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\n\n\t\t\t \n\n\t\t\t Publication of Award \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t Recourse to Unsuccessful Bidders \n\t\t\t | \n\t\t\t\n\t\t\t
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Section II - Bidding Data Sheet
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The following specific data for the goods to be procured shall complement, supplement, or amend the provisions in the Instructions to Bidders (ITB). Whenever there is a conflict, the provisions herein shall prevail over those in ITB.
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[Instructions for completing the Bidding Data Sheet are provided, as needed, in the notes in italics mentioned for the relevant ITB Clauses].
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| \n\t\t\t ITB Clause Reference \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t A. General \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The Purchaser is: Associate Dean, Mumbai Veterinary College, Mumbai 400012 \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The name and identification number of the NCB is: ICPMS with accessories (with high sensitivity simultaneous multi-element analysis, wide dynamic range, isotope comparison), Qty- 1 \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 2.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The Borrower is Government of India [as indicated in Loan or Financing Agreement for the project-modify if different] \n\n\t\t\t\n\n\t\t\t Loan or Financing Agreement Amount: (Insert US $ equivalent) \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 2.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The name of the Project is: NAHEP-CAAST project entitled “Centre of Excellence for Advanced Research on Animal Food Safety” \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 4.4 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t A list of firms debarred from participating in World Bank projects is available at http://www.worldbank.org/debarr \n\n\t\t\t\n\t\t\t | \n\t\t
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| \n\t\t\t B. Contents of Bidding Documents \n\t\t\t | \n\t\t|
| \n\t\t\t \n\n\t\t\t ITB 7.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t For Clarification of bid purposes only, the Purchaser’s address is: \n\n\t\t\tThe Associate Dean \n\n\t\t\tMumbai Veterinary College \n\n\t\t\tParel, Mumbai-12 \n\n\t\t\tCountry: INDIA \n\n\t\t\tTelephone: +91 022- 2413 1180 / 24132792 / 24137030 \n\n\t\t\tFacsimile number: + 91 022 24172301 \n\n\t\t\tElectronic mail address: mafsucaast2020@gmail.com \n\n\t\t\tWeb Page: www.mafsu.in / www.mvc.ac.in \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t C. Preparation of Bids \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 11.1(k) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The Bidder shall submit the following additional documents in its bid: \n\n\t\t\t1] GST Registration Certificate \n\n\t\t\t2] PAN Card \n\n\t\t\t3] Authorization Certificate / Certificate of Registration in Case of Manufacturer \n\n\t\t\t4] Technical Literature/Relevant Leaflet of the equipment \n\n\t\t\t5] User List during last five years \n\n\t\t\t6] Undertaking of delivery, installation and demonstration \n\n\t\t\t7] No deviation statement \n\n\t\t\t8] Certificate stating prices are valid for 180 days from date of opening of the tender. \n\n\t\t\t9] ITCC issued by Department of Income Tax (Last three consecutive years) or balance sheet of the firm for last three consecutive years. \n\n\t\t\t10] Covering Letter \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t ITB 13.1 \n\t\t\t | \n\t\t\t\n\t\t\t Alternative Bids SHALL NOT be considered. \n\n\t\t\t[If alternatives shall be considered, insert: \n\n\t\t\t“A bidder may submit an alternative bid only with a bid for the base case. The Purchaser shall only consider the alternative bids offered by the Bidder whose bid for the base case was determined to be the lowest-evaluated bid.” \n\n\t\t\tor \n\n\t\t\t“A bidder may submit an alternative bid with or without a bid for the base case. The Purchaser shall consider bids offered for alternatives as specified in the Technical Specifications of Section VII, Schedule of Requirements All bids received, for the base case, as well as alternative bids meeting the specified requirements, shall be evaluated on their own merits in accordance with the same procedures, as specified in the ITB 34.”] \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 14.5 \n\t\t\t | \n\t\t\t\n\t\t\t The prices quoted by the Bidder SHALL NOT be subject to adjustment during the performance of the Contract. \n\t\t\t | \n\t\t
| \n\t\t\t ITB 14.7 \n\t\t\t | \n\t\t\t\n\t\t\t The Incoterms edition is Incoterms 2010. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t ITB 14.8 (a) (iii) \n\t\t\t | \n\t\t\t\n\t\t\t “Final destination (Project Site)”: Department of Veterinary Public Health, Mumbai Veterinary College, Parel, Mumbai – 400012, \n\t\t\t | \n\t\t
| \n\t\t\t ITB 14.9 \n\t\t\t | \n\t\t\t\n\t\t\t [Note: Purchaser shall check the latest instructions of the Government of India on the subject, and modify/ delete ITB Sub-clause 14.9 as necessary.] \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 16.4 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Period of time the Goods are expected to be functioning (for the purpose of spare parts): Three years comprehensive Warranty \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 17.2 (b) (i) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Manufacturer’s authorization is required as per proforma in Section IV. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t ITB 17.2 (b)iii \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t After Sales service is required. which shall be provided by the Supplier or alternatively by its Agent in case of a foreign bidder. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 18.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The bid validity period shall be 180 days. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 18.3(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The factor will be….% per annum based on current inflation factor in India] \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 19.1 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Bid Security is required \n\n\t\t\tBid shall include a Bid Security included in Section IV Bidding Forms. \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 19.3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The amount of the Bid Security shall be: Rs 100,000/ (Rs One Lakh only) to be submitted with bid documents in the form of Demand Draft on any Nationalized Bank in India. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t ITB 19.3 (a) \n\t\t\t | \n\t\t\t\n\t\t\t Other types of acceptable securities are: NONE \n\t\t\t | \n\t\t
| \n\t\t\t ITB 19.9 \n\t\t\t | \n\t\t\t\n\t\t\t [The following provision should be included and the required corresponding information inserted only if a bid security is not required under provision ITB 19.1 and the Purchaser wishes to declare the Bidder ineligible for a period of time should the Bidder incur in the actions mentioned in provision ITB 19.9. Otherwise omit.] \n\n\t\t\tIf the Bidder incurs any of the actions prescribed in subparagraphs (a) or (b) of this provision, the Borrower will declare the Bidder ineligible to be awarded contracts by the Purchaser for a period of 3 years. \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 20.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t In addition to the original of the bid, the number of copies is: NA \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t ITB 20.2 \n\t\t\t | \n\t\t\t\n\t\t\t The written confirmation of authorization to sign on behalf of the Bidder shall consist of: [insert the name and description of the documentation required to demonstrate the authority of the signatory to sign the bid]. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D. Submission and Opening of Bids \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 21.2 (c) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The inner and outer envelopes shall bear the following additional identification marks: \n\n\t\t\tTender for ICPMS with accessories (with high sensitivity simultaneous multi-element analysis, wide dynamic range, isotope comparison) \n\n\t\t\tTender No. MVC/NAHEP-CAAST /VPH/Procur/251/ 2020, Date:09/10/2020 Due Date : 25.11.2020 \n\n\t\t\tAddressed to: The Associate Dean, Mumbai Veterinary College, \n\n\t\t\tParel, Mumbai - 400012 \n\n\t\t\tBidders Name and Full Address \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 22.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t For bid submission purposes, the Purchaser’s address is: \n\n\t\t\t\n\n\t\t\t To \n\n\t\t\tThe Associate Dean \n\n\t\t\tMumbai Veterinary College \n\n\t\t\t(Department of Veterinary Public Health) \n\n\t\t\tParel, Mumbai - 400012 \n\n\t\t\tINDIA \n\n\t\t\tThe deadline for the submission of bids is: \n\n\t\t\tDate: 25th November, 2020 \n\n\t\t\tTime: 5.00 PM \n\n\t\t\t\n\n\t\t\t Electronic bidding is not permitted. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 25.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The bid opening shall take place at: \n\n\t\t\t\n\n\t\t\t Meeting Hall, Next to Associate Deans Chamber, Mumbai Veterinary College, Parel, Mumbai-12, INDIA \n\n\t\t\tDate: 26th November, 2020 \n\n\t\t\tTime: 11.00AM \n\t\t\t | \n\t\t
| \n\t\t\t ITB 25.3 \n\t\t\t | \n\t\t\t\n\t\t\t The Letter of Bid and Price Schedules shall be initialed by Seven representatives of the Purchaser conducting Bid opening. [Each Bid will be numbered and evaluated as per the given specification and comparative statement will be prepared.] \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t E. Evaluation and Comparison of Bids \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 34.2(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Evaluation will be done for select items. \n\n\t\t\tNote: \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t Bids will be evaluated for each item and the Contract will comprise the item(s) awarded to the successful bidder \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t ITB 34.4 \n\t\t\t | \n\t\t\t\n\t\t\t Bidders SHALL NOT be allowed to quote separate prices for one or more lots. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 34.6 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The adjustments shall be determined using the following criteria, from amongst those set out in Section III, Evaluation and Qualification Criteria: [refer to Schedule III, Evaluation and Qualification Criteria; insert complementary details if necessary] \n\n\t\t\t\n\n\t\t\t
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| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t F. Award of Contract \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t ITB 39.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The maximum percentage by which quantities may be increased is: 15% \n\n\t\t\t\n\n\t\t\t The maximum percentage by which quantities may be decreased is: 15% \n\n\t\t\t\n\t\t\t | \n\t\t
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Section III. Evaluation and Qualification Criteria
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This Section complements the Instructions to Bidders. It contains the criteria that the Purchaser shall use to evaluate a bid and determine whether a Bidder qualifies in accordance with ITB 34 & 36. No other criteria shall be used.
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[The Purchaser shall select the criteria deemed appropriate for the procurement process, insert the appropriate wording using the samples below or other acceptable wording, and delete the text in italics]
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Contents
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1. Evaluation Criteria (ITB 34)
\n\n2. Multiple Contracts (ITB 34.4)
\n\n3. Qualification Requirements (ITB 36)
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1. Evaluation Criteria (ITB 34.6)
\n\nThe Purchaser’s evaluation of a bid may take into account, in addition to the Bid Price quoted in accordance with ITB Clause 14.8, one or more of the following factors as specified in ITB Sub-Clause 34.2 (f) and in BDS referring to ITB 34.6, using the following criteria and methodologies.
\n\n(a) Delivery schedule. Within 3 months from the date of notification of award (as per Incoterms specified in the BDS)
\n\nThe Goods specified in the List of Goods are required to be delivered within the acceptable time range (after the earliest and before the final date, both dates inclusive) specified in Section VII, Schedule of requirements. No credit will be given to deliveries before the earliest date, and bids offering delivery after the final date shall be treated as non-responsive. Within this acceptable period, an adjustment, as specified in BDS Sub-Clause 34.6, will be added, for evaluation purposes only, to the bid price of bids offering deliveries later than the “Earliest Delivery Date” specified in Section VII, Schedule of requirements.
\n\n(b) Deviation in payment schedule. [insert one of the following]
\n\n(i) Bidders shall state their bid price for the payment schedule outlined in the SCC. Bids shall be evaluated on the basis of this base price. Bidders are, however, permitted to state an alternative payment schedule and indicate the reduction in bid price they wish to offer for such alternative payment schedule. The Purchaser may consider the alternative payment schedule and the reduced bid price offered by the Bidder selected on the basis of the base price for the payment schedule outlined in the SCC.
\n\n(c) Cost of major replacement components, mandatory spare parts, and service.
\n\n(i) The list of items and quantities of major assemblies, components, and selected spare parts, likely to be required during the initial period of operation (UHPLC. MSMS, Nitrogen Detector and Computer with software Three years)
\n\n(d) Availability in the Purchaser’s Country of spare parts and after sales services for equipment offered in the bid.
\n\nAn adjustment equal to the cost to the Purchaser of establishing the minimum service facilities and parts inventories, as outlined in BDS Sub-Clause 34.6, if quoted separately, shall be added to the bid price, for evaluation purposes only.
\n\n(e) Projected operating and maintenance costs.
\n\nOperating and maintenance costs: An adjustment to take into account the operating and maintenance costs of the Goods will be added to the bid price, for evaluation purposes only, if specified in BDS Sub-Clause 34.6. The adjustment will be evaluated in accordance with the methodology specified in the BDS Sub-Clause 34.6.
\n\n(f) Performance and productivity of the equipment.
\n\n(i) Performance and productivity of the equipment. An adjustment representing the capitalized cost of additional operating costs over the life of the plant will be added to the bid price, for evaluation purposes if specified in the BDS Sub-Clause 34.6. The adjustment will be evaluated based on the drop in the guaranteed performance or efficiency offered in the bid below the norm of 100, using the methodology specified in BDS Sub-Clause 34.6.
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2. Multiple Contracts (ITB 34.4)
\n\nThe Purchaser shall award multiple contracts to the Bidder that offers the lowest evaluated combination of bids (one contract per bid) and meets the post-qualification criteria (this Section III, Sub-Section ITB 36.1 Post-Qualification Requirements)
\n\nThe Purchaser shall:
\n\n(a) evaluate only lots or contracts that include at least the percentages of items per lot and quantity per item as specified in ITB Sub Clause 14.6
\n\n(b) take into account:
\n\n(i) the lowest-evaluated bid for each lot and
\n\n(ii) the price reduction per lot and the methodology for its application as offered by the Bidder in its bid”
\n\n3. Post-qualification Requirements (ITB 36.1)
\n\nAfter determining the lowest-evaluated bid in accordance with ITB Sub-Clause 35.1, the Purchaser shall carry out the post-qualification of the Bidder in accordance with ITB Clause 36, using only the requirements specified. Requirements not included in the text below shall not be used in the evaluation of the Bidder’s qualifications.
\n\nA. If the Bidder is a manufacturer:
\n\n(a) Financial Capability
\n\nThe Bidder shall furnish documentary evidence that it meets the following financial requirement(s):
\n\nITCC issued by Department of Income Tax (Last three consecutive years) or balance sheet of the firm for last three consecutive years.
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(b) Experience and Technical Capacity
\n\nThe Bidder shall furnish documentary evidence to demonstrate that it meets the following experience requirement(s):
\n\nUser List during last five years
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(c) The Bidder shall furnish documentary evidence to demonstrate that the Goods it offers meet the following usage requirement:
\n\nTechnical Literature/Relevant Leaflet of the equipment
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(d) The Bidder must furnish details of supplies made by him in the last five years in proforma attached in Section IV
\n\nB. If Bidder is not a manufacturer:
\n\nIf a Bidder is not a manufacturer, but is offering the Goods on behalf of the Manufacturer under Manufacturer's Authorization Form (Section IV, Bidding Forms), the Manufacturer shall demonstrate the above qualifications (a), (b), (c) and the Bidder shall demonstrate that it has successfully completed at least 5 contracts of similar goods in the past 3 years.
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Section IV – Bidding Forms
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1. Letter of Bid
\n\nThe Bidder must prepare the Letter of Bid on stationery with its letterhead clearly showing the Bidder’s complete name and address.
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Note: All italicized text is for use in preparing these forms and shall be deleted from the final products.
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No alterations to the text except as provided in ITB 20.2, shall be permitted and no substitutions shall be accepted except as provided in ITB 12.]
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Date: [insert date (as day, month and year) of Bid Submission]
\n\nNCB No.: [insert number of bidding process]
\n\nInvitation for Bid No.: [insert No of IFB]
\n\nAlternative No.: [insert identification No if this is a Bid for an alternative]
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To: [insert complete name of Purchaser]
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We, the undersigned, declare that:
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In case of only one lot, total price of the Bid [insert the total price of the bid in Rs in words and figures];
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In case of multiple lots, total price of each lot [insert the total price of each lot in Rs in words and figures];
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In case of multiple lots, total price of all lots (sum of all lots) [insert the total price in Rs in of all lots in words and figures];
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(i) The discounts offered are: [Specify in detail each discount offered.]
\n\n(ii) The exact method of calculations to determine the net price after application of discounts is shown below:[Specify in detail the method that shall be used to apply the discounts];Discounts.
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| \n\t\t\t Name of Recipient \n\t\t\t | \n\t\t\t\n\t\t\t Address \n\t\t\t | \n\t\t\t\n\t\t\t Reason \n\t\t\t | \n\t\t\t\n\t\t\t Amount \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
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(If none has been paid or is to be paid, indicate “none.”)
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(m) We understand that this bid, together with your written acceptance thereof included in your notification of award, shall constitute a binding contract between us, until a formal contract is prepared and executed;
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(n) We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive;
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(o) We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in any type of fraud and corruption; and
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(p) We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely, “Prevention of Corruption Act 1988.”
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Name of the Bidder [insert complete name of person signing the Bid]
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Name of the person duly authorized to sign the Bid on behalf of the Bidder** [insert complete name of person duly authorized to sign the Bid]
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Title of the person signing the Bid [insert complete title of the person signing the Bid]
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Signature of the person named above [insert signature of person whose name and capacity are shown above]
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Date signed _[insert date of signing] day of [insert month], [insert year]
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**: Person signing the Bid shall have the power of attorney given by the Bidder to be attached with the Bid Schedules.
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2. BIDDER Information Form
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[The Bidder shall fill in this Form in accordance with the instructions indicated below. No alterations to its format shall be permitted and no substitutions shall be accepted.]
\n\nDate: [insert date (as day, month and year) of Bid Submission]
\n\nNCB No.: [insert number of bidding process]
\n\n\n\n
Page ________ of_______ pages
\n\n\n\n
\n\n
| \n\t\t\t 1. Bidder’s Legal Name [insert Bidder’s legal name] \n\t\t\t | \n\t\t
| \n\t\t\t 2. Bidder’s actual or intended Country of Registration: [insert actual or intended Country of Registration] \n\t\t\t | \n\t\t
| \n\t\t\t 3. Bidder’s Year of Registration: [insert Bidder’s year of registration] \n\t\t\t | \n\t\t
| \n\t\t\t 4. Bidder’s Legal Address in Country of Registration: [insert Bidder’s legal address in country of registration] \n\t\t\t | \n\t\t
| \n\t\t\t 5. Bidder’s Authorized Representative Information \n\n\t\t\tName: [insert Authorized Representative’s name] \n\n\t\t\tAddress: [insert Authorized Representative’s Address] \n\n\t\t\tTelephone/Fax numbers: [insert Authorized Representative’s telephone/fax numbers] \n\n\t\t\tEmail Address: [insert Authorized Representative’s email address] \n\t\t\t | \n\t\t
| \n\t\t\t 6. Attached are copies of original documents of: [check the box(es) of the attached original documents] \n\n\t\t\tð Articles of Incorporation or Registration of firm named in 1, above, in accordance with ITB Sub-Clauses 4.3. \n\n\t\t\t
| \n\t\t
\n\n
\n\n
\n\n
\n\n
Price Schedule Forms
\n\n\n\n
[The Bidder shall fill in these Price Schedule Forms in accordance with the instructions indicated. The list of line items in column 1 of the Price Schedules shall coincide with the List of Goods and Related Services specified by the Purchaser in the Schedule of Requirements.]
\n\n\n\n
\n\n
\n\n
\n\n
| \n\t\t\t 3. PRICE Schedule For Supply as per Schedule of Requirements \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Prices in Rs \n\t\t\t | \n\t\t\t\n\t\t\t Date:_________________________ \n\n\t\t\tNCB No: _____________________ \n\n\t\t\tAlternative No: ________________ \n\n\t\t\tPage No ______ of ______ \n\t\t\t | \n\t\t|||||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
| \n\t\t\t Line Item \n\n\t\t\tNo \n\t\t\t | \n\t\t\t\n\t\t\t Description of Goods \n\t\t\t | \n\t\t\t\n\t\t\t Country of Origin \n\t\t\t | \n\t\t\t\n\t\t\t Delivery Date \n\t\t\t | \n\t\t\t\n\t\t\t Quantity and physical unit \n\t\t\t | \n\t\t\t\n\t\t\t Unit price EXW [including GST as applicable] \n\t\t\t | \n\t\t\t\n\t\t\t Total EXW price per line item [including GST as applicable] \n\n\t\t\t(Col. 5´6) \n\t\t\t | \n\t\t\t\n\t\t\t Price per line item for inland transportation, insurance and other services required to convey the Goods to their final destination \n\n\t\t\t(ITB 14.8 (a)(iii)) \n\t\t\t | \n\t\t\t\n\t\t\t Any other taxes if payable per item if Contract is awarded (in accordance with ITB 14.8(a)(ii) \n\t\t\t | \n\t\t\t\n\t\t\t Total Price per line item \n\n\t\t\t(Col. 7+8+9) \n\t\t\t | \n\t\t
| \n\t\t\t [insert number of the item] \n\t\t\t | \n\t\t\t\n\t\t\t [insert name of Good] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [insert quoted Delivery Date] \n\t\t\t | \n\t\t\t\n\t\t\t [insert number of units to be supplied and name of the physical unit] \n\t\t\t | \n\t\t\t\n\t\t\t [insert EXW unit price including GST as applicable] \n\t\t\t | \n\t\t\t\n\t\t\t [insert total EXW price including GST as applicable, per line item] \n\t\t\t | \n\t\t\t\n\t\t\t [insert the corresponding price per line item] \n\t\t\t | \n\t\t\t\n\t\t\t [insert any other taxes if payable per line item if Contract is awarded] \n\t\t\t | \n\t\t\t\n\t\t\t [insert total price per item] \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total Price Rs \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date] \n\n\t\t\t\n\n\t\t\t Note: (a) The bidder shall give list of spares for 2 years operation (or as required for the period specified in the evaluation criteria) separately indicating description, quantity, unit price and total price in the above format, - (for those items whose scope of supply includes spare parts as per technical specification). \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t 4. PRICE and Completion Schedule - Related Services \n\t\t\t | \n\t\t||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Prices in Rs \n\t\t\t | \n\t\t\t\n\t\t\t Date:_________________________ \n\n\t\t\tNCB No: _____________________ \n\n\t\t\tAlternative No: ________________ \n\n\t\t\tPage N° ______ of ______ \n\t\t\t | \n\t\t||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t
| \n\t\t\t Service \n\n\t\t\tN° \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Description of Services (excludes inland transportation and other services required in India to convey the goods to their final destination) \n\t\t\t | \n\t\t\t\n\t\t\t Country of Origin \n\t\t\t | \n\t\t\t\n\t\t\t Delivery Date at place of Final destination \n\t\t\t | \n\t\t\t\n\t\t\t Quantity and physical unit \n\t\t\t | \n\t\t\t\n\t\t\t Unit price \n\t\t\t | \n\t\t\t\n\t\t\t Total Price per Service \n\n\t\t\t(Col. 5*6) \n\t\t\t | \n\t\t
| \n\t\t\t [insert number of the Service ] \n\t\t\t | \n\t\t\t\n\t\t\t [insert name of Services after modifying as appropriate deleting inapplicable items from the following] \n\t\t\t | \n\t\t\t\n\t\t\t [insert country of origin of the Services] \n\t\t\t | \n\t\t\t\n\t\t\t [insert delivery date at place of final destination per Service] \n\t\t\t | \n\t\t\t\n\t\t\t [insert number of units to be supplied and name of the physical unit] \n\t\t\t | \n\t\t\t\n\t\t\t [insert unit price per item] \n\t\t\t | \n\t\t\t\n\t\t\t [insert total price per item] \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Performance or supervision of the on-site assembly and/or start-up of the supplied Goods \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Furnishing of tools required for assembly and/or maintenance of the supplied Goods \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Furnishing of detailed operations and maintenance manual for each appropriate unit of supplied Goods \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Performance or supervision or maintenance and/or repair of the supplied Goods, for a period of time agreed by the parties, provided that this service shall not relieve the Supplier of any warranty obligations under this Contract \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Training of the Purchaser's personnel, at the Supplier's plant and/or on-site, in assembly, start-up, operation, maintenance and/or repair of the supplied Goods \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total Bid Price Rs \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date] \n\n\t\t\t\n\t\t\t | \n\t\t
\n\n
5. Forms of Bid Security
\n\nForm of Bid Security - Bank Guarantee
\n\n[Guarantor letterhead or SWIFT identifier code]
\n\n\n\n
\n\n
Bank Guarantee No…………………….[insert guarantee reference number]
\n\nDate………………………….[insert date of issue of the guarantee]
\n\n\n\n
WHEREAS, _______________________ [name of Bidder][3] (hereinafter called "the Applicant") has submitted his Bid dated _______________________ [date] or will submit his Bid for the supply of _____________________________________ [name of Contract] (hereinafter called "the Bid") under Invitation for Bids No……………………….[insert number] (hereinafter called “the IFB”)
\n\n\n\n
KNOW ALL PEOPLE by these presents that We ______________________________ [name of bank] of ____________________________ [name of country] having our registered office at ___________________________________ (hereinafter called "the Bank") are bound unto ______________________________[name of Purchaser] (hereinafter called "the Purchaser ") in the sum of ___________________[4] for which payment well and truly to be made to the said Purchaser the Bank binds itself, his successors and assigns by these presents.
\n\n\n\n
SEALED with the Common Seal of the said Bank this _________ day of __________ 20____.
\n\n\n\n
THE CONDITIONS of this obligation are:
\n\n\n\n
(1) If after Bid opening the Applicant (a) withdraws his bid during the period of Bid validity specified in the Letter of Bid; or (b) does not accept the correction of the Bid Price pursuant to ITB 31;
\n\nor
\n\n(2) If the Applicant having been notified of the acceptance of his bid by the Purchaser during the period of Bid validity:
\n\n(a) fails or refuses to execute the Contract Agreement in accordance with the Instructions to Bidders, if required; or
\n\n(b) fails or refuses to furnish the Performance Security, in accordance with the Instruction to Bidders.
\n\nwe undertake to pay to the Purchaser up to the above amount upon receipt of his first written demand, without the Purchaser having to substantiate his demand, provided that in his demand the Purchaser will note that the amount claimed by him is due to him owing to the occurrence of one or any of the four conditions, specifying the occurred condition or conditions.
\n\nThis Guarantee will remain in force up to and including the date ____________________[5] days after the deadline for submission of Bids as such deadline is stated in the Instructions to Bidders or as it may be extended by the Purchaser, notice of which extension(s) to the Bank is hereby waived. Any demand in respect of this guarantee should reach the Bank not later than the above date.
\n\n\n\n
DATE _______________ SIGNATURE OF THE BANK _________________________
\n\n\n\n
WITNESS ____________ SEAL _______________________________________
\n\n\n\n
_________________________________________________________________
\n\n[signature, name, and address]
\n\n\n\n
Note: All italicized text (including footnotes) is for use in preparing this form and shall be deleted from the final product.
\n\n\n\n
\n\n
\n\n
6. Manufacturer’s Authorization
\n\n\n\n
[The Bidder shall require the Manufacturer to fill in this Form in accordance with the instructions indicated. This letter of authorization should be on the letterhead of the Manufacturer and should be signed by a person with the proper authority to sign documents that are legally binding on the Manufacturer. The Bidder shall include it in its bid, if so indicated in the BDS.]
\n\n\n\n
Date: [insert date (as day, month and year) of Bid Submission]
\n\nNCB No.: [insert number of bidding process]
\n\nAlternative No.: [insert identification No if this is a Bid for an alternative]
\n\n\n\n
To: [insert complete name of Purchaser]
\n\n\n\n
WHEREAS
\n\n\n\n
We [insert complete name of Manufacturer], who are official manufacturers of[insert type of goods manufactured], having factories at [insert full address of Manufacturer’s factories], do hereby authorize [insert complete name of Bidder] to submit a bid the purpose of which is to provide the following Goods, manufactured by us [insert name and or brief description of the Goods], and to subsequently negotiate and sign the Contract against the above IFB.
\n\n\n\n
We hereby extend our full guarantee and warranty in accordance with Clause 28 of the General Conditions of Contract, with respect to the Goods offered by the above firm against this IFB.
\n\n\n\n
No company or firm or individual other than M/s. ____________________ are authorized to bid, and conclude the contract for the above goods manufactured by us against this specific IFB. [This para should be deleted for simple items where manufacturers normally sell the product through different stockists].
\n\n\n\n
Signed: [insert signature(s) of authorized representative(s) of the Manufacturer]
\n\n\n\n
Name: [insert complete name(s) of authorized representative(s) of the Manufacturer]
\n\nTitle: [insert title]
\n\n\n\n
Duly authorized to sign this Authorization on behalf of: [insert complete name of Bidder]
\n\n\n\n
Dated on ____________ day of __________________, _______ [insert date of signing]
\n\n\n\n
Note – Modify this format suitably in cases where manufacturer’s warranty and guarantee are not applicable for the items for which bids are invited. If the supply consists of number of items, indicate the specific item (s) for which alone the above authorization is required.
\n\n\n\n
\n\n
7. DECLARATION for Claiming Tax/ Duty Exemption[6]
\n\n(Name of the Project)
\n\n\n\n
Bid No. …………………………
\n\nDescription of item to be supplied …………………………………………………………………
\n\n............................................................................................................................................................
\n\n\n\n
(Information for issue of certificate for claiming exemption of Tax/ Duty in terms of Government of India’s relevant notification)
\n\n\n\n
(Bidder’s Name and Address): To
\n\n(Name of Purchaser)
\n\n\n\n
………………………….
\n\n\n\n
Dear Sir:
\n\n\n\n
\n\n
\n\n
(i) Ex-factory price per unit on which the tax/duty is payable: *Rs. ___________________
\n\n\n\n
(ii) No of Units to be supplied: ________________________
\n\n________________________
\n\n\n\n
(iii) Total cost on which tax/duty is payable (Rs.) ___________________
\n\n\n\n
(The requirements listed above are as per Current notifications. These may be modified,
\n\nas necessary, in terms of the rules in force)
\n\n\n\n
(Signature)______________________
\n\n(Printed Name) __________________
\n\n(Designation) ___________________
\n\n(Common Seal) __________________
\n\n\n\n
* Please attach details item-wise with cost, if there are more than one items. The figures indicated should tally with what is given in the price schedule.
\n\n\n\n
\n\n
\n\n
8. Performa FOR PERFORMANCE Statement
\n\n\n\n
[Please see ITB Clause 36.2 and Section III-
\n\nEvaluation and Qualification Criteria]
\n\n\n\n
Proforma for Performance Statement (for a period of last three/five years)
\n\n\n\n
Bid No. _______ Date of opening ___________ Time __________ Hours
\n\n\n\n
Name of the Firm __________________________________
\n\n\n\n
| \n\t\t\t Order placed by \n\n\t\t\t(full address of Purchaser) \n\t\t\t | \n\t\t\t\n\t\t\t Order No. and date \n\t\t\t | \n\t\t\t\n\t\t\t Description and quantity of ordered equipment \n\t\t\t | \n\t\t\t\n\t\t\t Value of order \n\t\t\t | \n\t\t\t\n\t\t\t Date of completion of delivery \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Remarks indicating reasons for late delivery, if any \n\t\t\t | \n\t\t\t\n\t\t\t Has the equipment been satisfactorily functioning? (Attach a certificate from the Purchaser/Consignee) \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t As per contract \n\t\t\t | \n\t\t\t\n\t\t\t Actual \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
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Signature and seal of the Bidder _______________________________
\n\n_______________________________
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Section V. – Eligible Countries
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Public Information Center
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Eligibility for the Provision of Goods, Works and Non-Consulting Services in
\nBank-Financed Procurement
\n\n
\n\n
In reference to ITB 4.7 and 5.1, for the information of the Bidders, at the present time firms, goods and services from the following countries are excluded from this bidding process:
\n\n\n\n
Under ITB 4.7(a) and 5.1: None
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Under ITB 4.7(b) and 5.1: None
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SECTION VI . Bank Policy - Corrupt and Fraudulent Practices
\n\n\n\n
Guidelines for Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, dated January 2011.
\n\n“Fraud and Corruption:
\n\n1.16 It is the Bank’s policy to require that Borrowers (including beneficiaries of Bank loans), bidders, suppliers, contractors and their agents (whether declared or not), sub-contractors, sub-consultants, service providers or suppliers, and any personnel thereof, observe the highest standard of ethics during the procurement and execution of Bank-financed contracts.[7] In pursuance of this policy, the Bank:
\n\n(a) defines, for the purposes of this provision, the terms set forth below as follows:
\n\n(i) “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party;[8];
\n\nii) “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation;[9]
\n\n(iii) “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party;[10]
\n\n(iv) “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party;[11]
\n\n(v) "obstructive practice" is:
\n\n(aa) deliberately destroying, falsifying, altering, or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation, or
\n\n(bb) acts intended to materially impede the exercise of the Bank’s inspection and audit rights provided for under paragraph 1.16(e) below.
\n\n(b) will reject a proposal for award if it determines that the bidder recommended for award, or any of its personnel, or its agents, or its sub-consultants, sub-contractors, service providers, suppliers and/or their employees, has, directly or indirectly, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question;
\n\n\n\n
(c) will declare misprocurement and cancel the portion of the loan allocated to a contract if it determines at any time that representatives of the Borrower or of a recipient of any part of the proceeds of the loan engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices during the procurement or the implementation of the contract in question, without the Borrower having taken timely and appropriate action satisfactory to the Bank to address such practices when they occur, including by failing to inform the Bank in a timely manner at the time they knew of the practices;
\n\n(d) will sanction a firm or individual, at any time, in accordance with the prevailing Bank’s sanctions procedures,[12] including by publicly declaring such firm or individual ineligible, either indefinitely or for a stated period of time: (i) to be awarded a Bank-financed contract; and (ii) to be a nominated[13];
\n\n(e) will require that a clause be included in bidding documents and in contracts financed by a Bank loan, requiring bidders, suppliers and contractors, and their sub-contractors, agents, personnel, consultants, service providers, or suppliers, to permit the Bank to inspect all accounts, records, and other documents relating to the submission of bids and contract performance, and to have them audited by auditors appointed by the Bank.”
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\n\n
\n\n
\n\n
PART 2 - SUPPLY REQUIREMENTS
\n\n\n\n
\n\n
\n\n
\n\n
Section VII – Schedule of Requirements
\n\n\n\n
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\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
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\n\n
\n\n
\n\n
\n\n
\n\n
Notes for Preparing the Schedule of Requirements
\n\n\n\n
The Schedule of Requirements shall be included in the bidding documents by the Purchaser, and shall cover, at a minimum, a description of the goods and services to be supplied and the delivery schedule.
\n\n\n\n
The objective of the Schedule of Requirements is to provide sufficient information to enable bidders to prepare their bids efficiently and accurately, in particular, the Price Schedule, for which a form is provided in Section IV. In addition, the Schedule of Requirements, together with the Price Schedule, should serve as a basis in the event of quantity variation at the time of award of contract pursuant to ITB 39.
\n\n\n\n
The date or period for delivery should be carefully specified, taking into account (a) the implications of delivery terms stipulated in the Instructions to Bidders pursuant to the Incoterms rules (i.e., EXW—that “delivery” takes place when goods are delivered to the carriers), and (b) the date prescribed herein from which the Purchaser’s delivery obligations start (i.e., notice of award, contract signature, opening or confirmation of the letter of credit).
\n\n\n\n
\n\n
\n\n
| \n\t\t\t 1. List of Goods and Delivery Schedule \n\n\t\t\t\n\t\t\t | \n\t\t||||||||
| \n\t\t\t Line Item \n\n\t\t\tN° \n\t\t\t | \n\t\t\t\n\t\t\t Description of Goods \n\t\t\t | \n\t\t\t\n\t\t\t Quantity \n\t\t\t | \n\t\t\t\n\t\t\t Physical unit \n\t\t\t | \n\t\t\t\n\t\t\t Final (Site) Destination as specified in BDS \n\t\t\t | \n\t\t\t\n\t\t\t Delivery (as per Incoterms) Date \n\t\t\t | \n\t\t|||
| \n\t\t\t Earliest Delivery Date \n\t\t\t | \n\t\t\t\n\t\t\t Latest Delivery Date \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Bid Security in Indian Rupees[14] \n\t\t\t | \n\t\t|||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t [insert item No] \n\t\t\t | \n\t\t\t\n\t\t\t [insert description of Goods] \n\t\t\t | \n\t\t\t\n\t\t\t [insert quantity of item to be supplied] \n\t\t\t | \n\t\t\t\n\t\t\t [insert physical unit for the quantity] \n\t\t\t | \n\t\t\t\n\t\t\t [insert place of Delivery] \n\t\t\t | \n\t\t\t\n\t\t\t [insert the number of days following the date of effectiveness the Contract] \n\t\t\t | \n\t\t\t\n\t\t\t [insert the number of days following the date of effectiveness the Contract] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1] \n\t\t\t | \n\t\t\t\n\t\t\t ICPMS with accessories (with high sensitivity simultaneous multi-element analysis, wide dynamic range, isotope comparison) \n\t\t\t | \n\t\t\t\n\t\t\t One \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Dept. of Veterinary Public Health, Mumbai Veterinary College, \n\n\t\t\tParel, Mumbai- 12 \n\t\t\t | \n\t\t\t\n\t\t\t 90 days from the date of effectiveness of contract \n\t\t\t | \n\t\t\t\n\t\t\t 90 days from the date of effectiveness of contract \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t -- \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
[The Purchaser shall fill in this table, with the exception of the column “Bidder’s offered Delivery date” to be filled by the Bidder]
\n\n| \n\t\t\t 2. List of Related Services [ITB Clause 14.8(b)] and Completion Schedule \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t | |||||
| \n\t\t\t \n\n\t\t\t Service \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Description of Service \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Quantity1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Physical Unit \n\t\t\t | \n\t\t\t\n\t\t\t Place where Services shall be performed \n\t\t\t | \n\t\t\t\n\t\t\t Final Completion Date(s) of Services \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t | ||||||
| \n\t\t\t [insert Service No] \n\t\t\t | \n\t\t\t\n\t\t\t [insert description of Related Services] \n\n\t\t\t[Insert after modifying as appropriate deleting inapplicable items from the following:] \n\t\t\t | \n\t\t\t\n\t\t\t [insert quantity of items to be supplied] \n\t\t\t | \n\t\t\t\n\t\t\t [insert physical unit for the items] \n\t\t\t | \n\t\t\t\n\t\t\t [insert name of the Place] \n\t\t\t | \n\t\t\t\n\t\t\t [insert required Completion Date(s)] \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 1] \n\t\t\t | \n\t\t\t\n\t\t\t Performance or supervision of the on-site assembly and/or start-up of the supplied Goods \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Dept. of Veterinary Public Health, Mumbai Veterinary College,Parel, Mumbai - 12 \n\t\t\t | \n\t\t\t\n\t\t\t Shall be completed within 90 days from the date od award of contract \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 2] \n\t\t\t | \n\t\t\t\n\t\t\t Furnishing of tools required for assembly and/or maintenance of the supplied Goods \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t | ||
| \n\t\t\t 3] \n\t\t\t | \n\t\t\t\n\t\t\t Furnishing of detailed operations and maintenance manual for each appropriate unit of supplied Goods \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t | ||
| \n\t\t\t 4] \n\t\t\t | \n\t\t\t\n\t\t\t Performance or supervision or maintenance and/or repair of the supplied Goods, for a period of time agreed by the parties, provided that this service shall not relieve the Supplier of any warranty obligations under this Contract \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t | ||
| \n\t\t\t 5] \n\t\t\t | \n\t\t\t\n\t\t\t Training of the Purchaser's personnel, at the Supplier's plant and/or on-site, in assembly, start-up, operation, maintenance and/or repair of the supplied Goods \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t | ||
\n\t\t\t
[This table shall be filled in by the Purchaser. The Required Completion Dates should be realistic, and consistent with the required Goods Delivery Dates (as per Incoterms)] \n\t\t\t | \n\t\t\t\n\t\t |
\n\n
\n\n
\n\n
3. Technical Specifications
\n\n\n\n
Specifications for ICPMS with accessories (with high sensitivity simultaneous multi-element analysis, wide dynamic range, isotope comparison) to be purchased under World Bank funded ICAR-NAHEP-CAAST Project “Centre of Excellence for Advanced Research on Animal Food Safety”
\n\n\n\n
| \n\t\t\t Sr. No. \n\t\t\t | \n\t\t\t\n\t\t\t Parameter \n\t\t\t | \n\t\t\t\n\t\t\t Required Specification \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t I \n\t\t\t | \n\t\t\t\n\t\t\t ICP MS Parameters \n\t\t\t | \n\t\t|||||||||||||||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Nebulizers \n\t\t\t | \n\t\t\t\n\t\t\t PFA/Quartz Nebulizer \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Spray chamber \n\t\t\t | \n\t\t\t\n\t\t\t Peltier-cooled Glass/quartz spray chamber \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Injector \n\t\t\t | \n\t\t\t\n\t\t\t Wide bore quartz Injector \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Torch Mechanism \n\t\t\t | \n\t\t\t\n\t\t\t One piece 2.0 mm & above injector torch system with fixed torch cassette. The Plasma torch should have provision for software-controlled alignment for horizontal position, vertical position and sampling depth \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Computer control of torch \n\t\t\t | \n\t\t\t\n\t\t\t The torch position should be computer controlled fully automated & auto tuneable in XYZ axes with movement in each axis independent of other two. Torch position resolution & reproducibility should be 0.1 mm in all three axes. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Auto sampler \n\t\t\t | \n\t\t\t\n\t\t\t Auto sampler with more than > 100 vial position capacity, movable in three direction X, Y and Z and LED light indicator for real time status. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Plasma generator \n\t\t\t | \n\t\t\t\n\t\t\t Computer controlled RF generator operating between 27 MHz / 40 MHzor or equivalent operating from 0.5 to 1.6 KW for automatic control and torch ignition, shutdown and system warm up. \n\n\t\t\t\n\n\t\t\t System should have digitally driven and programmable plasma generator, with auto tuning features. \n\n\t\t\t\n\n\t\t\t System should have capability of Automatic shutdown of the plasma by the system after completion of analysis. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Plasma ion source and plasma gas control \n\t\t\t | \n\t\t\t\n\t\t\t System should have dedicated MFC (Mass Flow Control)/ Electronic flow control devices to control plasma, auxiliary, nebulizer, reaction gas and collision gas. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Extraction interface: Sample and skimmer cones \n\t\t\t | \n\t\t\t\n\t\t\t System should have suitable water-cooled interface with the suitable standard orifice size around 1.0 mm or better and skimming cones with 0.5 mm or better orifice to suit all the applications. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Ion focusing and extraction system \n\t\t\t | \n\t\t\t\n\t\t\t Should be capable of minimizing interface background (≤1 CPS in no gas mode) \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Ion guide or lens system \n\t\t\t | \n\t\t\t\n\t\t\t The Ion path must be maintenance free. (Should Have some mechanism to remove photons & neutrals from ion path) and must have 90 Deg deflection mechanisms \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t All ion lenses should be outside the high vacuum region for maintenance free replacement by operator. \n\n\t\t\t\n\n\t\t\t Lens cleaning and replacement procedure should be without the need to put off or open the main vacuum system to minimize the down time of instrument. \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t Cell Technology \n\t\t\t | \n\t\t\t\n\t\t\t The system should be capable of using inert and reactive gases like He, H2, O2 etc. in 100% pure form or mixture of gases using universal gas channel or separate depend on manufactures design \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t The system must be able to operate in 3 modes: STD (no gas), KED (collision) and Reaction mode (Reaction by pure and mixture of gases). \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t System should have Dynamic Bandpass tuning and extended dynamic range to address wide variety of samples and wide variety of matrices. \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t System must have provision of both Low and high mass cut off to prevent primary and secondary formed interferences in the cell. \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t System should have capability to use mass shift mode for elements like As, Se, P, S etc using reactive gas like O2. \n\n\t\t\t
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\n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t Quadrupole Mass analyzer \n\t\t\t | \n\t\t\t\n\t\t\t Quadrupole should be resolving between 0.3 to 0.7 amu. Or better \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t Quadrupole Mass analyzer system shall be Triple Quadrupole/3 Quadrupole \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t Quadrupole is driven by fully Digital RF generator with frequency 2-3 MHz. \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t Mass range : 2-280 amu or above \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t Back Ground Equivalent Count (BEC) would be less than 1 cps (In No gas mode) \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t Back Ground Equivalent count (BEC) would be less than <0.5 cps (In gas mode) \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t Abundance Sensitivity (at Cs): Low Mass side: ≤1 x 10-6 \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t High Mass side: ≤1 x 10-7 \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t Short term stability: <3% RSD or better \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t Longtime stability of <4% RSD or Better \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t Ion detector assembly \n\t\t\t | \n\t\t\t\n\t\t\t Discrete dynode Electron Multiplier Type (EMT) detectors that can operate in simultaneous dual-mode.10 orders or more of linear dynamic range \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t Dwell time of minimum 100 Micro seconds (in both pulse count and analog modes). Vendor must submit application note/supporting document for minimum Dwell time measurement capability. \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t System should have fastest data acquisition of at least 80,000 data points /sec \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t II \n\t\t\t | \n\t\t\t\n\t\t\t Computer configuration \n\t\t\t | \n\t\t|||||||||||||||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Make \n\t\t\t | \n\t\t\t\n\t\t\t Reputed brand such as HP/Dell \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Operating System \n\t\t\t | \n\t\t\t\n\t\t\t Windows 10 Professional, 64bit, SP1 or Equivalent with Original licenced copy of updated window version and MS office package along with Antivirus with total security valid for 3 years. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Processor \n\t\t\t | \n\t\t\t\n\t\t\t Intel® Xeon® E3-1225v5 (3.3 GHz, 8MB cache, 4 cores) \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Memory \n\t\t\t | \n\t\t\t\n\t\t\t 64 GB RAM \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Hard Disk \n\t\t\t | \n\t\t\t\n\t\t\t 5 TB HDD/Equivalent/Latest \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Optical Drive \n\t\t\t | \n\t\t\t\n\t\t\t HP DVD-RW Super Multi Drive \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Graphics \n\t\t\t | \n\t\t\t\n\t\t\t Intel HD Graphics P530 \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Audio \n\t\t\t | \n\t\t\t\n\t\t\t Integrated Realtek HD ALC221 \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Ports \n\t\t\t | \n\t\t\t\n\t\t\t 8x USB 3.0 (2 in front, 6 rear) \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Input Devices \n\t\t\t | \n\t\t\t\n\t\t\t Wireless mouse and keypad \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Monitor \n\t\t\t | \n\t\t\t\n\t\t\t 27" IPS Monitor \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t Printer \n\t\t\t | \n\t\t\t\n\t\t\t LaserJet Printer with back to back printing Facility \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t UPS \n\t\t\t | \n\t\t\t\n\t\t\t 20 KVA with min. of 2.00 hrs. Backup and 3 years Warranty \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t III \n\t\t\t | \n\t\t\t\n\t\t\t Performance Specification \n\t\t\t | \n\t\t\t\n\t\t\t Oxide ratio (CeO/Ce): <3% \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t Doubly charged ratio: Ce2±/Ce (%): ≤3% \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t Short term stability: <3% (over 10 minutes) and longtime stability of <4% (over 4 hours) should be demonstrated. \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t Isotope ratio precision: Ag107/Ag109 <0.1% \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t It shall be possible to measure major and minor concentrations in a single analytical run. \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t Auto tune facility to optimize plasma conditions, lens and cell voltage, etc. for best ionization and sensitivity \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t Sensitivity (In MCPS/ ppm of element): Be (9) / Equivalent > 6 Y (89)/ In(115) / Equivalent > 100 Tl (205) / Bi (209) /U (238) > 80 \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t Detection limit: 9Be: 1 ppt or better 59Co: 0.5 ppt or better 115In: 0.5 ppt or better 238U: 0.5 ppt or better \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t Quadrupole should be driven with RF frequency >2.5Mhz. \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t Auto tune facility should optimize Plasma condition, lens & cell voltages, mass resolution & \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t Collision reaction cell should perform in Helium gas mode for all elements having polyatomic interference and application notes should be provided. Reaction mode should be using H2, O2 gases. \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t The ICP-MS system should have capability to integrate with any commercially available laser ablation device for routine/research applications in future. \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t Give the lowest Detection limits (DL) of as many elements as possible and give the conditions at which the DLs are measured. \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t Software should be capable of including QC check in between samples and must be able to show graphically QC control data. To facilitate the installation requirement, the installation pre requirement and installation guide should be provided along with the quotation dually stamped and signed. \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t IV \n\t\t\t | \n\t\t\t\n\t\t\t Consumables \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||||||||||||||||
| \n\t\t\t V \n\t\t\t | \n\t\t\t\n\t\t\t Manual \n\t\t\t | \n\t\t\t\n\t\t\t Operation and maintenance manual for each unit in hard and soft copy. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t VI \n\t\t\t | \n\t\t\t\n\t\t\t Accessories to be quoted with the main system \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||||||||||||||||
| \n\t\t\t VII \n\t\t\t | \n\t\t\t\n\t\t\t Application notes \n\t\t\t | \n\t\t\t\n\t\t\t The vendor should submit the related application notes, brochures for elemental analysis in environmental, geological samples & Animal food samples by using ICPMS with the tender as the proof. \n\n\t\t\t\n\n\t\t\t Vendor needs to submit at least 3 – 4 Performance Certificate from their user of the quoted model and should facilitate the demonstration of the equipment quoted during technical evaluation as & when asked by buyer/customer. \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t VIII \n\t\t\t | \n\t\t\t\n\t\t\t Instrument validation Performance Check \n\t\t\t | \n\t\t\t\n\t\t\t Validation Performance Check Solution (1 Set each) to be provided. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t IX \n\t\t\t | \n\t\t\t\n\t\t\t Operation kit \n\t\t\t | \n\t\t\t\n\t\t\t Operation kit comprising all required items pump tubing’s, transfer tubing’s, work coils etc. for start-up/regular operation of instruments to be quoted \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t X \n\t\t\t | \n\t\t\t\n\t\t\t Installation \n\t\t\t | \n\t\t\t\n\t\t\t Pre-installation and total installation of the equipment shall be in the vendor’s scope. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t XI \n\t\t\t | \n\t\t\t\n\t\t\t Qualification (IQ, OQ,PQ ) \n\t\t\t | \n\t\t\t\n\t\t\t The supplier should ensure that the system is handed over to the end user after successful qualification of the system. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t XII \n\t\t\t | \n\t\t\t\n\t\t\t Instrument Training \n\t\t\t | \n\t\t\t\n\t\t\t One-week training at site for MVC Staff, after installation of the system. Training to include detailed explanation software features, instrument operation and troubleshooting / maintenance. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t XIII \n\t\t\t | \n\t\t\t\n\t\t\t Application Training \n\t\t\t | \n\t\t\t\n\t\t\t One-month application training after installation on method development, tuning of new analytes, reading of mass spectra and application of the advanced software features. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t XIV \n\t\t\t | \n\t\t\t\n\t\t\t General conditions of supply \n\t\t\t | \n\t\t\t\n\t\t\t All the operation and maintenance manuals, circuit diagrams, application notes shall be provided \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t Application software’s to be supplied should be in English language. \n\t\t\t | \n\t\t||||||||||||||||||
| \n\t\t\t XV \n\t\t\t | \n\t\t\t\n\t\t\t Warranty \n\t\t\t | \n\t\t\t\n\t\t\t Instrument should carry Three Years Comprehensive warranty \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t XVI \n\t\t\t | \n\t\t\t\n\t\t\t Service support \n\t\t\t | \n\t\t\t\n\t\t\t The supplier should have service facility and trained engineers to provide breakdown services within 24 - 48hrs of complaint registration. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t XVII \n\t\t\t | \n\t\t\t\n\t\t\t Delivery \n\t\t\t | \n\t\t\t\n\t\t\t 6-8 weeks from the date of award of contract \n\t\t\t | \n\t\t||||||||||||||||
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4. Drawings
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These Bidding Documents includes : No drawings
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| \n\t\t\t \n\n\t\t\t Drawing Nr. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Drawing Name \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Purpose \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
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5. Inspections and Tests
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The following inspections and tests shall be performed: [insert list of inspections and tests]
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The Supplier shall at its own expense and at no cost to the Purchaser carry out all such tests and/or inspections of the Goods and Related Services as are deemed to be necessary to verify that the characteristics and performance of the Goods comply with the technical specifications’ codes and standards under the Contract as the committee desires.
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PART 3 – CONTRACT
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Section VIII – General Conditions of Contract
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Section VIII. General Conditions of Contract
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| \n\t\t\t\n\t\t\t The following words and expressions shall have the meanings hereby assigned to them: \n\n\t\t\t\n\n\t\t\t
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| \n\t\t\t\n\t\t\t 3.1 The Bank requires compliance with its policy in regard to corrupt and fraudulent practices as set forth in Appendix to the GCC. \n\n\t\t\t3.2 The Purchaser requires the Supplier to disclose any commissions or fees that may have been paid or are to be paid to agents or any other party with respect to the bidding process or execution of the Contract. The information disclosed must include at least the name and address of the agent or other party, the amount and currency, and the purpose of the commission, gratuity or fee. \n\t\t\t | \n\t\t||
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The Contract constitutes the entire agreement between the Purchaser and the Supplier and supersedes all communications, negotiations and agreements (whether written or oral) of the parties with respect thereto made prior to the date of Contract. \n\n\t\t\t
No amendment or other variation of the Contract shall be valid unless it is in writing, is dated, expressly refers to the Contract, and is signed by a duly authorized representative of each party thereto. \n\n\t\t\t
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If any provision or condition of the Contract is prohibited or rendered invalid or unenforceable, such prohibition, invalidity or unenforceability shall not affect the validity or enforceability of any other provisions and conditions of the Contract. \n\t\t\t | \n\t\t||
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| \n\t\t\t\n\t\t\t 12.1 The Goods and Related Services to be supplied shall be as specified in the Special Conditions of Contract. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
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| \n\t\t\t\n\t\t\t 13.1 Subject to GCC Sub-Clause 33.1, the Delivery of the Goods and Completion of the Related Services shall be in accordance with the Delivery and Completion Schedule specified in the Schedule of Requirements. The details of shipping and other documents to be furnished by the Supplier are specified in the SCC. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
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| \n\t\t\t\n\t\t\t 14.1 The Supplier shall supply all the Goods and Related Services included in the Scope of Supply in accordance with GCC Clause 12, and the Delivery and Completion Schedule, as per GCC Clause 13. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
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| \n\t\t\t\n\t\t\t 15.1 Prices charged by the Supplier for the Goods supplied and the Related Services performed under the Contract shall not vary from the prices quoted by the Supplier in its bid, with the exception of any price adjustments authorized in the SCC. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
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| \n\t\t\t\n\t\t\t 16.1 The Contract Price, including any Advance Payments, if applicable, shall be paid as specified in the SCC. \n\n\t\t\t16.2 The Supplier’s request for payment shall be made to the Purchaser in writing, accompanied by invoices describing, as appropriate, the Goods delivered and Related Services performed, and by the documents submitted pursuant to GCC Clause 13 and upon fulfillment of all other obligations stipulated in the Contract. \n\n\t\t\t16.3 Payments shall be made promptly by the Purchaser, but in no case later than sixty (60) days after submission of an invoice or request for payment by the Supplier, and after the Purchaser has accepted it. \n\n\t\t\t16.4 The payments shall be made in Indian Rupees to the Supplier under this Contract. \n\n\t\t\t16.5 In the event that the Purchaser fails to pay the Supplier any payment by its due date or within the period set forth in the SCC, the Purchaser shall pay to the Supplier interest on the amount of such delayed payment at the rate shown in the SCC, for the period of delay until payment has been made in full, whether before or after judgment or arbitrage award. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
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| \n\t\t\t\n\t\t\t 17.1 The Supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the contracted Goods to the Purchaser. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 18.1 If required as specified in the SCC, the Supplier shall, within twenty-one (21) days of the notification of contract award, provide a performance security for the performance of the Contract in the amount specified in the SCC. \n\n\t\t\t18.2 The proceeds of the Performance Security shall be payable to the Purchaser as compensation for any loss resulting from the Supplier’s failure to complete its obligations under the Contract. \n\n\t\t\t18.3 As specified in the SCC, the Performance Security shall be denominated in the Indian Rupees, and shall be in the format stipulated by the Purchaser in the SCC, or in another format acceptable to the Purchaser. \n\n\t\t\t18.4 The Performance Security shall be discharged by the Purchaser and returned to the Supplier not later than twenty-eight (28) days following the date of Completion of the Supplier’s performance obligations under the Contract, including any warranty obligations, unless specified otherwise in the SCC. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 19.1 The copyright in all drawings, documents, and other materials containing data and information furnished to the Purchaser by the Supplier herein shall remain vested in the Supplier, or, if they are furnished to the Purchaser directly or through the Supplier by any third party, including suppliers of materials, the copyright in such materials shall remain vested in such third party. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 20.1 The Purchaser and the Supplier shall keep confidential and shall not, without the written consent of the other party hereto, divulge to any third party any documents, data, or other information furnished directly or indirectly by the other party hereto in connection with the Contract, whether such information has been furnished prior to, during or following completion or termination of the Contract. Notwithstanding the above, the Supplier may furnish to its Subcontractor such documents, data, and other information it receives from the Purchaser to the extent required for the Subcontractor to perform its work under the Contract, in which event the Supplier shall obtain from such Subcontractor an undertaking of confidentiality similar to that imposed on the Supplier under GCC Clause 20. \n\n\t\t\t20.2 The Purchaser shall not use such documents, data, and other information received from the Supplier for any purposes unrelated to the contract. Similarly, the Supplier shall not use such documents, data, and other information received from the Purchaser for any purpose other than the performance of the Contract. \n\n\t\t\t20.3 The obligation of a party under GCC Sub-Clauses 20.1 and 20.2 above, however, shall not apply to information that: \n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t 20.4 The above provisions of GCC Clause 20 shall not in any way modify any undertaking of confidentiality given by either of the parties hereto prior to the date of the Contract in respect of the Supply or any part thereof. \n\n\t\t\t20.5 The provisions of GCC Clause 20 shall survive completion or termination, for whatever reason, of the Contract. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 21.1 The Supplier shall notify the Purchaser in writing of all subcontracts awarded under the Contract if not already specified in the bid. Such notification, in the original bid or later shall not relieve the Supplier from any of its obligations, duties, responsibilities, or liability under the Contract. \n\n\t\t\t21.2 Subcontracts shall comply with the provisions of GCC Clauses 3 and 7. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 22.1 Technical Specifications and Drawings \n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 23.1 The Supplier shall provide such packing of the Goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the Contract. During transit, the packing shall be sufficient to withstand, without limitation, rough handling and exposure to extreme temperatures, salt and precipitation, and open storage. Packing case size and weights shall take into consideration, where appropriate, the remoteness of the goods’ final destination and the absence of heavy handling facilities at all points in transit. \n\n\t\t\t23.2 The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract, including additional requirements, if any, specified in the SCC, and in any other instructions ordered by the Purchaser. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 24.1 Unless otherwise specified in the SCC, the Goods supplied under the Contract shall be fully insured—against loss or damage incidental to manufacture or acquisition, transportation, storage, and delivery, in accordance with the applicable Incoterms or in the manner specified in the SCC. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t
25.2 The Supplier may be required to provide any or all of the following services, including additional services, if any, specified in Schedule of Requirements and SCC: \n\n\t\t\t(a) performance or supervision of on-site assembly and/or start‑up of the supplied Goods; \n\n\t\t\t(b) furnishing of tools required for assembly and/or maintenance of the supplied Goods; \n\n\t\t\t(c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied Goods; \n\n\t\t\t(d) performance or supervision or maintenance and/or repair of the supplied Goods, for a period of time agreed by the parties, provided that this service shall not relieve the Supplier of any warranty obligations under this Contract; and \n\n\t\t\t(e) training of the Purchaser’s personnel, at the Supplier’s plant and/or on-site, in assembly, start-up, operation, maintenance, and/or repair of the supplied Goods. \n\n\t\t\t25.3 Prices charged by the Supplier for incidental services, if not included in the Contract Price for the Goods, shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by the Supplier for similar services. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 26.1 The Supplier shall at its own expense and at no cost to the Purchaser carry out all such tests and/or inspections of the Goods and Related Services as are specified in the SCC. \n\n\t\t\t26.2 The inspections and tests may be conducted on the premises of the Supplier or its Subcontractor, at point of delivery, and/or at the Goods’ final destination, or in another place in the Purchaser’s Country as specified in the SCC. Subject to GCC Sub-Clause 26.3, if conducted on the premises of the Supplier or its Subcontractor, all reasonable facilities and assistance, including access to drawings and production data, shall be furnished to the inspectors at no charge to the Purchaser. \n\n\t\t\t26.3 The Purchaser or its designated representative shall be entitled to attend the tests and/or inspections referred to in GCC Sub-Clause 26.2, provided that the Purchaser bear all of its own costs and expenses incurred in connection with such attendance including, but not limited to, all traveling and board and lodging expenses. \n\n\t\t\t26.4 Whenever the Supplier is ready to carry out any such test and inspection, it shall give a reasonable advance notice, including the place and time, to the Purchaser. The Supplier shall obtain from any relevant third party or manufacturer any necessary permission or consent to enable the Purchaser or its designated representative to attend the test and/or inspection. \n\n\t\t\t26.5 The Purchaser may require the Supplier to carry out any test and/or inspection not required by the Contract but deemed necessary to verify that the characteristics and performance of the Goods comply with the technical specifications codes and standards under the Contract, provided that the Supplier’s reasonable costs and expenses incurred in the carrying out of such test and/or inspection shall be added to the Contract Price. Further, if such test and/or inspection impedes the progress of manufacturing and/or the Supplier’s performance of its other obligations under the Contract, due allowance will be made in respect of the Delivery Dates and Completion Dates and the other obligations so affected. \n\n\t\t\t26.6 The Supplier shall provide the Purchaser with a report of the results of any such test and/or inspection. \n\n\t\t\t26.7 The Purchaser may reject any Goods or any part thereof that fail to pass any test and/or inspection or do not conform to the specifications. The Supplier shall either rectify or replace such rejected Goods or parts thereof or make alterations necessary to meet the specifications at no cost to the Purchaser, and shall repeat the test and/or inspection, at no cost to the Purchaser, upon giving a notice pursuant to GCC Sub-Clause 26.4. \n\n\t\t\t26.8 The Supplier agrees that neither the execution of a test and/or inspection of the Goods or any part thereof, nor the attendance by the Purchaser or its representative, nor the issue of any report pursuant to GCC Sub-Clause 26.6, shall release the Supplier from any warranties or other obligations under the Contract. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 27.1 Except as provided under GCC Clause 32, if the Supplier fails to deliver any or all of the Goods by the Date(s) of delivery or perform the Related Services within the period specified in the Contract, the Purchaser may without prejudice to all its other remedies under the Contract, deduct from the Contract Price, as liquidated damages, a sum equivalent to the percentage specified in the SCC of the delivered price of the delayed Goods or unperformed Services for each week or part thereof of delay until actual delivery or performance, up to a maximum deduction of the percentage specified in those SCC. Once the maximum is reached, the Purchaser may terminate the Contract pursuant to GCC Clause 35. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 28.1 The Supplier warrants that all the Goods are new, unused, and of the most recent or current models, and that they incorporate all recent improvements in design and materials, unless provided otherwise in the Contract. \n\n\t\t\t28.2 Subject to GCC Sub-Clause 22.1(b), the Supplier further warrants that the Goods shall be free from defects arising from any act or omission of the Supplier or arising from design, materials, and workmanship, under normal use in the conditions prevailing in the country of final destination. \n\n\t\t\t28.3 Unless otherwise specified in the SCC, the warranty shall remain valid for twelve (12) months after the Goods, or any portion thereof as the case may be, have been delivered to and accepted at the final destination indicated in the SCC, or for eighteen (18) months after the date of shipment from the port or place of loading in the country of origin, whichever period concludes earlier. \n\n\t\t\t28.4 The Purchaser shall give notice to the Supplier stating the nature of any such defects together with all available evidence thereof, promptly following the discovery thereof. The Purchaser shall afford all reasonable opportunity for the Supplier to inspect such defects. \n\n\t\t\t28.5 Upon receipt of such notice, the Supplier shall, within the period specified in the SCC, expeditiously repair or replace the defective Goods or parts thereof, at no cost to the Purchaser. \n\n\t\t\t28.6 If having been notified, the Supplier fails to remedy the defect within the period specified in the SCC, the Purchaser may proceed to take within a reasonable period such remedial action as may be necessary, at the Supplier’s risk and expense and without prejudice to any other rights which the Purchaser may have against the Supplier under the Contract. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 29.1 The Supplier shall, subject to the Purchaser’s compliance with GCC Sub-Clause 29.2, indemnify and hold harmless the Purchaser and its employees and officers from and against any and all suits, actions or administrative proceedings, claims, demands, losses, damages, costs, and expenses of any nature, including attorney’s fees and expenses, which the Purchaser may suffer as a result of any infringement or alleged infringement of any patent, utility model, registered design, trademark, copyright, or other intellectual property right registered or otherwise existing at the date of the Contract by reason of: \n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t Such indemnity shall not cover any use of the Goods or any part thereof other than for the purpose indicated by or to be reasonably inferred from the Contract, neither any infringement resulting from the use of the Goods or any part thereof, or any products produced thereby in association or combination with any other equipment, plant, or materials not supplied by the Supplier, pursuant to the Contract. \n\n\t\t\t\n\n\t\t\t 29.2 If any proceedings are brought or any claim is made against the Purchaser arising out of the matters referred to in GCC Sub-Clause 29.1, the Purchaser shall promptly give the Supplier a notice thereof, and the Supplier may at its own expense and in the Purchaser’s name conduct such proceedings or claim and any negotiations for the settlement of any such proceedings or claim. \n\n\t\t\t29.3 If the Supplier fails to notify the Purchaser within twenty-eight (28) days after receipt of such notice that it intends to conduct any such proceedings or claim, then the Purchaser shall be free to conduct the same on its own behalf. \n\n\t\t\t29.4 The Purchaser shall, at the Supplier’s request, afford all available assistance to the Supplier in conducting such proceedings or claim, and shall be reimbursed by the Supplier for all reasonable expenses incurred in so doing. \n\n\t\t\t29.5 The Purchaser shall indemnify and hold harmless the Supplier and its employees, officers, and Subcontractors from and against any and all suits, actions or administrative proceedings, claims, demands, losses, damages, costs, and expenses of any nature, including attorney’s fees and expenses, which the Supplier may suffer as a result of any infringement or alleged infringement of any patent, utility model, registered design, trademark, copyright, or other intellectual property right registered or otherwise existing at the date of the Contract arising out of or in connection with any design, data, drawing, specification, or other documents or materials provided or designed by or on behalf of the Purchaser. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 30.1 Except in cases of criminal negligence or willful misconduct, \n\n\t\t\t(a) the Supplier shall not be liable to the Purchaser, whether in contract, tort, or otherwise, for any indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or interest costs, provided that this exclusion shall not apply to any obligation of the Supplier to pay liquidated damages to the Purchaser, and \n\n\t\t\t(b) the aggregate liability of the Supplier to the Purchaser, whether under the Contract, in tort or otherwise, shall not exceed the total Contract Price, provided that this limitation shall not apply to the cost of repairing or replacing defective equipment, or to any obligation of the supplier to indemnify the purchaser with respect to patent infringement. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 31.1 Unless otherwise specified in the Contract, if after the date of 28 days prior to date of Bid submission, any law, regulation, ordinance, order or bylaw having the force of law is enacted, promulgated, abrogated, or changed in India, where the Site is located (which shall be deemed to include any change in interpretation or application by the competent authorities) that subsequently affects the Delivery Date and/or the Contract Price, then such Delivery Date and/or Contract Price shall be correspondingly increased or decreased, to the extent that the Supplier has thereby been affected in the performance of any of its obligations under the Contract. Notwithstanding the foregoing, such additional or reduced cost shall not be separately paid or credited if the same has already been accounted for in the price adjustment provisions where applicable, in accordance with GCC Clause 15. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 32.1 The Supplier shall not be liable for forfeiture of its Performance Security, liquidated damages, or termination for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure. \n\n\t\t\t32.2 For purposes of this Clause, “Force Majeure” means an event or situation beyond the control of the Supplier that is not foreseeable, is unavoidable, and its origin is not due to negligence or lack of care on the part of the Supplier. Such events may include, but not be limited to, acts of the Purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions, and freight embargoes. \n\n\t\t\t32.3 If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in writing of such condition and the cause thereof. Unless otherwise directed by the Purchaser in writing, the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 33.1 The Purchaser may at any time order the Supplier through notice in accordance GCC Clause 8, to make changes within the general scope of the Contract in any one or more of the following: \n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t 33.2 If any such change causes an increase or decrease in the cost of, or the time required for, the Supplier’s performance of any provisions under the Contract, an equitable adjustment shall be made in the Contract Price or in the Delivery/Completion Schedule, or both, and the Contract shall accordingly be amended. Any claims by the Supplier for adjustment under this Clause must be asserted within twenty-eight (28) days from the date of the Supplier’s receipt of the Purchaser’s change order. \n\n\t\t\t33.3 Prices to be charged by the Supplier for any Related Services that might be needed but which were not included in the Contract shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by the Supplier for similar services. \n\n\t\t\t33.4 Subject to the above, no variation in or modification of the terms of the Contract shall be made except by written amendment signed by the parties. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 34.1 If at any time during performance of the Contract, the Supplier or its subcontractors should encounter conditions impeding timely delivery of the Goods or completion of Related Services pursuant to GCC Clause 13, the Supplier shall promptly notify the Purchaser in writing of the delay, its likely duration, and its cause. As soon as practicable after receipt of the Supplier’s notice, the Purchaser shall evaluate the situation and may at its discretion extend the Supplier’s time for performance, in which case the extension shall be ratified by the parties by amendment of the Contract. \n\n\t\t\t34.2 Except in case of Force Majeure, as provided under GCC Clause 32, a delay by the Supplier in the performance of its Delivery and Completion obligations shall render the Supplier liable to the imposition of liquidated damages pursuant to GCC Clause 26, unless an extension of time is agreed upon, pursuant to GCC Sub-Clause 34.1. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 35.1 Termination for Default \n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t 35.2 Termination for Insolvency. \n\n\t\t\t(a) The Purchaser may at any time terminate the Contract by giving notice to the Supplier if the Supplier becomes bankrupt or otherwise insolvent. In such event, termination will be without compensation to the Supplier, provided that such termination will not prejudice or affect any right of action or remedy that has accrued or will accrue thereafter to the Purchaser. \n\n\t\t\t\n\n\t\t\t 35.3 Termination for Convenience. \n\n\t\t\t(a) The Purchaser, by notice sent to the Supplier, may terminate the Contract, in whole or in part, at any time for its convenience. The notice of termination shall specify that termination is for the Purchaser’s convenience, the extent to which performance of the Supplier under the Contract is terminated, and the date upon which such termination becomes effective. \n\n\t\t\t\n\n\t\t\t (b) The Goods that are complete and ready for shipment within twenty-eight (28) days after the Supplier’s receipt of notice of termination shall be accepted by the Purchaser at the Contract terms and prices. For the remaining Goods, the Purchaser may elect: \n\n\t\t\t\n\n\t\t\t (i) to have any portion completed and delivered at the Contract terms and prices; and/or \n\n\t\t\t\n\n\t\t\t (ii) to cancel the remainder and pay to the Supplier an agreed amount for partially completed Goods and Related Services and for materials and parts previously procured by the Supplier. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 36.1 Neither the Purchaser nor the Supplier shall assign, in whole or in part, their obligations under this Contract, except with prior written consent of the other party. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t . \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
\n\n
\n\n
APPENDIX TO GENERAL CONDITIONS
\n\nBank’s Policy- Corrupt and Fraudulent Practices
\n\n\n\n
(text in this Appendix shall not be modified)
\n\n\n\n
Guidelines for Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, dated January 2011:
\n\n“Fraud and Corruption:
\n\n1.16 It is the Bank’s policy to require that Borrowers (including beneficiaries of Bank loans), bidders, suppliers, contractors and their agents (whether declared or not), sub-contractors, sub-consultants, service providers or suppliers, and any personnel thereof, observe the highest standard of ethics during the procurement and execution of Bank-financed contracts.[15] In pursuance of this policy, the Bank:
\n\n(a) defines, for the purposes of this provision, the terms set forth below as follows:
\n\n(i) “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party;[16];
\n\n(ii) “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation;[17]
\n\n(iii) “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party;[18]
\n\n(iv) “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party;[19]
\n\n(v) "obstructive practice" is:
\n\n(aa) deliberately destroying, falsifying, altering, or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation, or
\n\n(bb) acts intended to materially impede the exercise of the Bank’s inspection and audit rights provided for under paragraph 1.16(e) below.
\n\n(b) will reject a proposal for award if it determines that the bidder recommended for award, or any of its personnel, or its agents, or its sub-consultants, sub-contractors, service providers, suppliers and/or their employees, has, directly or indirectly, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question;
\n\n(c) will declare misprocurement and cancel the portion of the loan allocated to a contract if it determines at any time that representatives of the Borrower or of a recipient of any part of the proceeds of the loan engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices during the procurement or the implementation of the contract in question, without the Borrower having taken timely and appropriate action satisfactory to the Bank to address such practices when they occur, including by failing to inform the Bank in a timely manner at the time they knew of the practices;
\n\n(d) will sanction a firm or individual, at any time, in accordance with the prevailing Bank’s sanctions procedures,[20] including by publicly declaring such firm or individual ineligible, either indefinitely or for a stated period of time: (i) to be awarded a Bank-financed contract; and (ii) to be a nominated[21];
\n\n(e) will require that a clause be included in bidding documents and in contracts financed by a Bank loan, requiring bidders, suppliers and contractors, and their sub-contractors, agents, personnel, consultants, service providers, or suppliers, to permit the Bank to inspect all accounts, records, and other documents relating to the submission of bids and contract performance, and to have them audited by auditors appointed by the Bank.”
\n\n| \n\t\t\t Section IX. Special Conditions of Contract \n\t\t\t | \n\t\t|
| \n\t\t\t \n\n\t\t\t The following Special Conditions of Contract (SCC) shall supplement and / or amend the General Conditions of Contract (GCC). Whenever there is a conflict, the provisions herein shall prevail over those in the GCC. \n\n\t\t\t[The Purchaser shall select insert the appropriate wording using the samples below or other acceptable wording, and delete the text in italics] \n\n\t\t\t\n\t\t\t | \n\t\t|
| \n\t\t\t \n\n\t\t\t GCC 1.1(j) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The Purchaser is: The Associate Dean, Mumbai Veterinary College, Parel, Mumbai 400012 \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 1.1 (o) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The Project Site(s)/Final Destination(s) is/are: Department of Veterinary public Health, Mumbai Veterinary College, Parel, Mumbai 400012 \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 4.2 (a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The meaning of the trade terms shall be as prescribed by Incoterms. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 4.2 (b) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The version edition of Incoterms shall be 2010. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 8.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t For notices, the Purchaser’s address shall be: \n\n\t\t\t\n\n\t\t\t The Associate Dean, \n\n\t\t\tMumbai Veterinary College, \n\n\t\t\tParel, Mumbai \n\n\t\t\tPIN Code: 400012 \n\n\t\t\tCountry: INDIA \n\n\t\t\tTelephone: 022-24131180/24137030 \n\n\t\t\tFacsimile number: 02224172301 \n\n\t\t\tElectronic mail address: mafsucaast2020@gmail.com \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 10.2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Settlement of Disputes \n\n\t\t\t\n\n\t\t\t The dispute settlement mechanism to be applied for adhoc arbitration shall be as follows: \n\n\t\t\t\n\n\t\t\t (a) In case of Dispute or difference arising between the Purchaser and a domestic supplier relating to any matter arising out of or connected with this agreement, such disputes or difference shall be settled in accordance with the Arbitration and Conciliation Act, 1996. The arbitral tribunal shall consist of 3 arbitrators one each to be appointed by the Purchaser and the Supplier. The third Arbitrator shall be chosen by the two Arbitrators so appointed by the Parties and shall act as Presiding arbitrator. In case of failure of the two arbitrators appointed by the parties to reach upon a consensus within a period of 30 days from the appointment of the arbitrator appointed subsequently, the Presiding Arbitrator shall be appointed by the *Indian Council of Arbitration/president of the institution of Engineers (India)/The International center for Alternative Dispute Resolution (India). \n\n\t\t\t\n\n\t\t\t (b) If one of the parties fails to appoint its arbitrator in pursuance of sub-clause (a) above, within 30 days after receipt of the notice of the appointment of its arbitrator by the other party, then the *Indian Council of Arbitration/president of the Institution of Engineers (India)/The International Centre for Alternative Dispute Resolution (India), shall appoint the arbitrator. A certified copy of the order of the *Indian Council of Arbitration/President of the Institution of Engineers (India)/The International Centre for Alternative Disputes Resolution (India), making such an appointment shall be furnished to each of the parties. \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t (c) Arbitration proceedings shall be held at Mumbai High Court, India, and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English. \n\n\t\t\t\n\n\t\t\t (d) The decision of the majority of arbitrators shall be final and binding upon both parties. The cost and expenses of Arbitration proceedings will be paid as determined by the arbitral tribunal. However, the expenses incurred by each party in connection with the preparation, presentation etc. of its proceedings as also the fees and expenses paid to the arbitrator appointed by such party or on its behalf shall be borne by each party itself. \n\n\t\t\t\n\n\t\t\t (e) Where the value of the contract is Rs. 10 million and below, the disputes or differences arising shall be referred to the Sole Arbitrator. The Sole Arbitrator should be appointed by agreement between the parties; failing such agreement, by the appointing authority namely the *Indian Council of Arbitration/President of the Institution of Engineers (India)/The International Centre for Alternative Dispute Resolution (India). \n\n\t\t\t\n\n\t\t\t (f) Except otherwise agreed to by the Parties, Arbitrators should give a decision in writing within 120 days of receipt of notification of dispute. \n\n\t\t\t\n\n\t\t\t (* Delete whichever is not applicable). \n\n\t\t\t\n\n\t\t\t Alternatively \n\n\t\t\t[Apart from the ad hoc arbitration services obtained through mutually agreed Arbitrator(s) as above, Institutional arbitration services are also available in India. Institutional arbitration dispute resolution mechanisms can be gainfully used, preferably for relatively larger contracts. Following clause may be included, if it is decided to use Institutional Services for arbitration for resolution of disputes, and in such a case other clauses related to Arbitration/ Arbitrator would be deleted. In the sample clause below, substitute the reference to ‘ICA Rules of Conciliation’ by the specific institution that is sought to be engaged e.g. The International Centre for Alternative Dispute Resolution (ICADR), The Indian Institute of Arbitration and Mediation (IIAM), Indian Chamber’s Council of Arbitration, Delhi International Arbitration Centre (DAC), Council For National and International Commercial Arbitration, London Court of International Arbitration (India Centre) or the like.] \n\n\t\t\tAny dispute or difference whatsoever arising between the parties out of or relating to the supply, erection, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by arbitration in accordance with the Rules of Domestic Commercial Arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be binding on the parties. \n\n\t\t\t\n\n\t\t\t The arbitral tribunal shall consist of 3 Arbitrators, arbitration proceedings shall be held at Mumbai, India and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English. [ICA rules provide for arbitration tribunal of 3 arbitrators if the value of claim is over Rs 1 crore unless the parties have agreed otherwise for a sole arbitrator]. \n\n\t\t\tExcept as otherwise agreed to by the Parties, Arbitrators should give a decision in writing within 120 days of receipt of notification of dispute. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 12.1 and 25.2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The scope of supply for the Goods and Related Services to be supplied shall be as specified below: [indicate the scope of the supply including the related services below as given in Schedule of Requirements] \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 13.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Details of Shipping and other Documents to be furnished by the Supplier are given below: \n\n\t\t\t\n\n\t\t\t GCC 13.1 Upon delivery of the goods to the transporter/consignee, the supplier shall notify the purchaser and mail the following documents to the Purchaser : \n\n\t\t\t\n\n\t\t\t (i) .......... Copies of the Supplier invoice showing contract number, goods description, quantity, unit price, total amount; \n\n\t\t\t\n\n\t\t\t (ii) Delivery note, Railway receipt, or Road consignment note or equivalent transport document or acknowledgement of receipt of goods from the Consignee; \n\n\t\t\t\n\n\t\t\t (iii) ............. Copies of packing list identifying contents of each package; \n\n\t\t\t\n\n\t\t\t (iv) Insurance certificate; \n\n\t\t\t\n\n\t\t\t (v) Manufacturer’s/Supplier’s warranty certificate; \n\n\t\t\t\n\n\t\t\t (vi) Inspection certificate issued by the nominated inspection agency, and the Supplier’s factory inspection report; and \n\n\t\t\t\n\n\t\t\t (vii) Certificate or origin. \n\n\t\t\t\n\n\t\t\t The above documents shall be received by the Purchaser before arrival of the Goods (except where it is handed over to the Consignee with all documents) and if not received, the supplier will be responsible for any consequent expenses. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 15.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The prices charged for the Goods supplied and the related Services performed [insert “shall” or “shall not,” as appropriate] be adjustable. \n\n\t\t\tIf prices are adjustable, the method used to calculate the price adjustment is given in the attachment. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 16.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t GCC 16.1 Payment shall be made in Indian Rupees in the following manner: \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t (a) (i) Advance Payment: Ten (10) % of the total contract price shall be paid within thirty (30) days of signing of Contract and upon submission of claim / against a simple receipt and a bank guarantee for the equivalent amount valid until the goods are delivered and in the form provided in the bidding documents or another form acceptable to the Purchaser. \n\n\t\t\t\n\n\t\t\t (ii) On Delivery: Eighty (80)% of the contract price shall be paid on receipt of Goods and upon submission of the documents specified in Clause 13 of SCC; and \n\n\t\t\t\n\n\t\t\t (iii) On Final Acceptance: the remaining ten (10) % of the Contract Price shall be paid within thirty (30) days after the date of the Acceptance Certificate issued by the Purchaser’s representative in the proforma given in Section VII - item 6. \n\n\t\t\t(b) The supervision charges and the to-and-fro travel charges shall be paid for the actual person days deployed and actual number of visits undertaken by the supervisor(s) within thirty (30) days of receipt of claim. No charges will be paid for intervening and preceding holidays. A Person day shall consist of eight working hours during a period of 24 hours. In case of work beyond eight hours (during the said period of 24 hours) such periods shall be added and the total number of hours achieved shall be converted into person days, presuming each person day consists of eight working hours. \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t (c) (i) For all the payments to be made, against Bank guarantees, the bank guarantee shall be issued by a Scheduled Indian Bank or a foreign bank located in India in the format enclosed at Section X. The guarantees issued by other banks should be confirmed by a Scheduled Indian Bank or a foreign bank operating in India. \n\n\t\t\t\n\n\t\t\t (ii) Bank guarantees for advance payment shall be released not later than 30 days after the date of completion of supply of the goods at their final destination. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 16.5 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The payment-delay period after which the Purchaser shall pay interest to the supplier shall be 30 days. \n\n\t\t\t\n\n\t\t\t The interest rate that shall be applied is …….%. (Prime Bank lending rate of State Bank of India) \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t GCC 17 \n\t\t\t | \n\t\t\t\n\t\t\t In the case of tax/ duty waiver, the purchaser will issue only the certificates in terms of the Government of India’s notification as per information given by supplier in form stipulated in Section IV. Supplier is solely responsible for obtaining such benefits and in case of failure to receive such benefits, the purchaser will not compensate the supplier separately. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 18.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Performance Security to the Purchaser shall be for an amount of 5% of the contract value, valid up to 60 days after the date of completion of performance obligations including warranty obligations. \n\n\t\t\t\n\n\t\t\t In the event of any correction of defects or replacement of defective material during the warranty period, the warranty for the corrected/ replaced material shall be extended to a further period of 12 months and the Performance Bank guarantee for proportionate value shall be extended 60 days over and above the extended warranty period. \n\n\t\t\t\n\n\t\t\t [The amount of the Performance Security is usually expressed as a percentage of the Contract Price. The percentage varies according to the Purchaser’s perceived risk and impact of non-performance by the Supplier. 5 to 10% percentage is used under normal circumstances] \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 18.3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t If required, the Performance Security shall be in the form of a “Bank Guarantee” or “a cashier’s cheque or banker’s certified cheque or crossed demand draft or pay order” drawn in favour of the Purchaser. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 18.4 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Discharge of the performance Security shall take place not later than 60 days following the date of completion of the Supplier’s performance obligations, including the warranty obligation, under the contract. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 18.5 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Add as Clause 18.5 to the GCC the following: \n\n\t\t\t\n\n\t\t\t In the event of any contractual amendment, the Supplier shall, within 21 days of receipt of such amendment, furnish the amendment to the Performance Security, rendering the same valid for the duration of the Contract, as amended for 60 days after the completion of performance obligations including warranty obligations. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 23.2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Packing Instructions: The Supplier will be required to make separate packages for each Consignee. Each package will be marked on three sides with proper paint/indelible ink with the following: \n\n\t\t\t\n\n\t\t\t (i) Project; (ii) Contract No.; (iii) Country of Origin of Goods; (iv) Supplier’s Name; (v) Packing List Reference Number. \n\n\t\t\t\n\n\t\t\t Suppliers should use recycled materials as much as possible for packing \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 24.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The insurance shall be paid in an amount equal to 110 percent of the EXW value of the Goods from “Warehouse to warehouse (final destination)” on “All Risks” basis including War Risks and Strikes. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 25.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The Supplier is required under the Contract to transport the Goods duly insured to the specified final destination, and all related costs shall be included in the Contract Price. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t GCC 25.2 \n\t\t\t | \n\t\t\t\n\t\t\t Incidental services to be provided are: \n\n\t\t\t\n\n\t\t\t [Selected services covered under GCC Clause 25.2 and/or other should be specified with the desired features. The price quoted in the bid price or agreed with the selected Supplier shall be included in the Contract Price.] \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 26.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The inspections and tests shall be: [insert nature, frequency, procedures for carrying out the inspections and tests] \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 26.2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The Inspections and tests shall be conducted at: [insert name(s) of location(s)] \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 27.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The liquidated damages shall be: 0.5% of contract price per week or part thereof. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 27.2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The maximum amount of liquidated damages shall be: 10% of the contract price. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 28.3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The period of validity of the Warranty shall be: 36 Months from the date of successful installation of the equipment \n\n\t\t\tFor purposes of the Warranty, the place(s) of final destination(s) shall be: \n\n\t\t\t\n\n\t\t\t [insert name(s) of location(s)] \n\n\t\t\tSample provision \n\n\t\t\t\n\n\t\t\t GCC 28.3—In partial modification of the provisions, the warranty period shall be _____ hours of operation or _____ months from date of acceptance of the Goods or (_____) months from the date of shipment, whichever occurs earlier. The Supplier shall, in addition, comply with the performance and/or consumption guarantees specified under the Contract. If, for reasons attributable to the Supplier, these guarantees are not attained in whole or in part, the Supplier shall, at its discretion, either: \n\n\t\t\t\n\n\t\t\t (a) make such changes, modifications, and/or additions to the Goods or any part thereof as may be necessary in order to attain the contractual guarantees specified in the Contract at its own cost and expense and to carry out further performance tests in accordance with SCC 4, \n\n\t\t\tor \n\n\t\t\t\n\n\t\t\t (b) pay liquidated damages to the Purchaser with respect to the failure to meet the contractual guarantees. The rate of these liquidated damages shall be (______). \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t GCC 28.5 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The period for repair (Within 24 hours) or replacement shall be within 15 days. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 31.1 \n\t\t\t | \n\t\t\t\n\t\t\t This clause will apply only to variations in GST and other taxes payable in India on the final product which is being supplied and not for variations in tax on the individual components / raw materials which go into the product. \n\n\t\t\t\n\t\t\t | \n\t\t
\n\n
\n\n
[1] Substitute by “contracts” where Bids are invited concurrently for multiple contracts. In all such cases add a new para. 3 as follows: “Bidders may Bid for one or several contracts, as further defined in the bidding document. Bidders wishing to offer discounts in case they are awarded more than one contract will be allowed to do so, provided those discounts are included in the Letter of Bid, and renumber paras 3 - 9.”
\n\n[2]Bidder to use as appropriate
\n\n[3] In the case of a JV, the bidder should be stated as “a Joint Venture consisting of ………., and …….”.
\n\n[4] The Applicant should insert the amount of the guarantee in words and figures denominated in Indian Rupees. This figure should be the same as shown in Clause 19.1 of the Instructions to Bidders.
\n\n[5] 45 days after the end of the validity period of the Bid.
\n\n[6] This declaration refers to ITB 14.9 and shall be retained only if ITB 14.9 is retained. The format may be modified as per the latest instructions of Government of India.
\n\n\n\n
[7] In this context, any action to influence the procurement process or contract execution for undue advantage is improper.
\n\n[8] For the purpose of this sub-paragraph, “another party” refers to a public official acting in relation to the procurement process or contract execution. In this context, “public official” includes World Bank staff and employees of other organizations taking or reviewing procurement decisions.
\n\n[9] For the purpose of this sub-paragraph, “party” refers to a public official; the terms “benefit” and “obligation” relate to the procurement process or contract execution; and the “act or omission” is intended to influence the procurement process or contract execution.
\n\n[10] For the purpose of this sub-paragraph, “parties” refers to participants in the procurement process (including public officials) attempting either themselves, or through another person or entity not participating in the procurement or selection process, to simulate competition or to establish bid prices at artificial, non-competitive levels, or are privy to each other’s bid prices or other conditions.
\n\n[11] For the purpose of this sub-paragraph, “party” refers to a participant in the procurement process or contract execution.
\n\n[12] A firm or individual may be declared ineligible to be awarded a Bank financed contract upon: (i) completion of the Bank’s sanctions proceedings as per its sanctions procedures, including, inter alia, cross-debarment as agreed with other International Financial Institutions, including Multilateral Development Banks, and through the application the World Bank Group corporate administrative procurement sanctions procedures for fraud and corruption; and (ii) as a result of temporary suspension or early temporary suspension in connection with an ongoing sanctions proceeding. See footnote 14 and paragraph 8 of Appendix 1 of these Guidelines.
\n\n[13] A nominated sub-contractor, consultant, manufacturer or supplier, or service provider (different names are used depending on the particular bidding document) is one which has either been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
\n\n[14] Bid security listed here must be the same as provided under ITB/BDS 19.1.
\n\n[15] In this context, any action to influence the procurement process or contract execution for undue advantage is improper.
\n\n[16] For the purpose of this sub-paragraph, “another party” refers to a public official acting in relation to the procurement process or contract execution. In this context, “public official” includes World Bank staff and employees of other organizations taking or reviewing procurement decisions.
\n\n[17] For the purpose of this sub-paragraph, “party” refers to a public official; the terms “benefit” and “obligation” relate to the procurement process or contract execution; and the “act or omission” is intended to influence the procurement process or contract execution.
\n\n[18] For the purpose of this sub-paragraph, “parties” refers to participants in the procurement process (including public officials) attempting either themselves, or through another person or entity not participating in the procurement or selection process, to simulate competition or to establish bid prices at artificial, non-competitive levels, or are privy to each other’s bid prices or other conditions.
\n\n[19] For the purpose of this sub-paragraph, “party” refers to a participant in the procurement process or contract execution.
\n\n[20] A firm or individual may be declared ineligible to be awarded a Bank financed contract upon: (i) completion of the Bank’s sanctions proceedings as per its sanctions procedures, including, inter alia, cross-debarment as agreed with other International Financial Institutions, including Multilateral Development Banks, and through the application the World Bank Group corporate administrative procurement sanctions procedures for fraud and corruption; and (ii) as a result of temporary suspension or early temporary suspension in connection with an ongoing sanctions proceeding. See footnote 14 and paragraph 8 of Appendix 1 of these Guidelines.
\n\n[21] A nominated sub-contractor, consultant, manufacturer or supplier, or service provider (different names are used depending on the particular bidding document) is one which has either been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
"},{"id":"OP00094977","notice_type":"Invitation for Bids","noticedate":"25-Aug-2020","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2020-10-06T00:00:00Z","submission_deadline_time":"17:00","project_ctry_name":"India","project_id":"P151072","project_name":"National Agricultural Higher Education Project","bid_reference_no":"IN-MAFSU - NAGPUR-179123-GO-RFB","bid_description":"LC-MS-MS-QQQ (1)","procurement_group":"GO","procurement_method_code":"RFB","procurement_method_name":"Request for Bids","contact_address":"Mumbai Veterinary College (MAFSU, Nagpur). Parel, Mumbai - 400012","contact_ctry_name":"India","contact_email":"vilasmvaidya@gmail.com","contact_name":"Vilas M. Vaidya","contact_organization":"MAFSU, Nagpur","contact_phone_no":"+919967280577","contact_web_url":"www.mafsu.in, www.mvc.ac.in","submission_date":"2020-08-25T00:00:00Z","notice_text":"MUMBAI VETERINARY COLLEGE,
PAREL, MUMBAI-12 (maharashtra)
(MAHARASHTRA ANIMAL & FISHERY SCIENCES UNIVERSITY)
Telephones: 022- 2413 1180 / 24132792 / 24137030 Fax: 022-4172301
E-mail: nahepcaastmvc@gmail.com
NATIONAL COMPETITIVE BIDDING FOR
(One-Envelope Bidding Process without e-Procurement)
THE SUPPLY OF LC-MS MS-QQQ with Accessories (Ionization Multimode Source ESI/APCI/ESCI)
Under
World Bank Sponsored ICAR-NAHEP-CAAST Project Entitled “Centre of Excellence for Advanced Research on Animal Food Safety”
___________________________________________________________________________
BID REFERENCE : No. MVC/NAHEP-CAAST /VPH/Procur/77/of 2020
Date : 17/08/2020
DATE OF COMMENCEMENT OF : 20/8/2020
SALE OF BIDDING DOCUMENT
LAST DATE FOR SALE OF : 31/8/2020
BIDDING DOCUMENT
PRE-BIDDING MEETING : 14/09/2020
LAST DATE AND TIME FOR : 6/10/2020
RECEIPT OF BIDS
TIME AND DATE OF OPENING : 7/10/2020
OF BIDS
PLACE OF OPENING OF BIDS : Meeting Hall, Next to Associate Deans Chamber,
Mumbai Veterinary College, Parel, Mumbai-12
OFFICER INVITING BIDS : Associate Dean, Mumbai Veterinary College
ADDRESS FOR COMMUNICATION: Mumbai Veterinary College, Parel, Mumbai-12
SECTION I: INVITATION FOR BIDS (IFB)
NATIONAL COMPETITIVE BIDDING FOR
THE SUPPLY OF LC-MS MS-QQQ with accessories (Ionization multimode source ESI/APCI/ESCI)
(One-Envelope Bidding Process without e-Procurement)
INVITATION FOR BIDS (IFB)
Date : 20/10/2020
Credit No. :
Loan No, :
IFB No. : No. MVC/NAHEP-CAAST /VPH/Procur/77/ 2020 Date :17/8/2020
1. The Government of India has received financing from the World Bank towards the cost of NAHEP-CAAST project and it is intended that part of the proceeds will be applied to eligible payments under the contract[1] for THE SUPPLY OF LC-MS MS-QQQ with Accessories (Ionization multimode source ESI/APCI/ESCI).
2. The Associate Dean, Mumbai Veterinary College, Parel, Mumbai 400 012 now invites sealed bids from eligible bidders for supply of LC-MS MS-QQQ with Accessories (Ionization Multimode Source ESI/APCI/ESCI), Qty- 1, to be delivered at Dept. of Veterinary Public Health, Mumbai Veterinary College, Parel, Mumbai – 12 within 3 months from the date of award of contract
3. Bidding will be conducted through the National Competitive Bidding (NCB) procedures agreed with World Bank. The bidding is open to all eligible bidders as defined in the Bank’s Procurement Guidelines. In addition, please refer to paragraphs 1.6 and 1.7 of the Guidelines setting forth the World Bank’s policy on conflict of interest.
4. Interested eligible Bidders may obtain further information from and inspect the bidding documents during office hours between 10.00 AM to 5.00 PM at the office of the Associate Dean, Mumbai Veterinary College, Parel, Mumbai, India. The bidding document may be obtained from this office during time mentioned above, on all working days either in person or by post on request through email on payment of under mentioned postal charges, however, the said office will not be held responsible for the postal delay, if any, in the delivery of documents or non-receipt of the same .
(a) Price of bidding document : Rs.1000/-
(non-refundable)
(b) Postal charges, inland : Rs. 250/-
(c) Postal charges, overseas : Rs. 1000/-
(d) Date of commencement of : 20/8/2020
sale of bidding document
(e) Last date for sale of : 31/8/2020
bidding document
(f) Last date and time for : 6/10/2020, 5.00PM
receipt of bids
(g) Time and date of : 7/10/2020, 11.00AM
opening of bids
(h) Place of opening of bids : Meeting Hall, Next to Associate Deans Chamber, Mumbai Veterinary College, Parel, Mumbai-12
(i) Address for : Department of Veterinary Public Health,
communication Mumbai Veterinary College, Parel,
Mumbai PIN 400 012
5. A complete set of bidding documents may be purchased by any interested eligible bidder on the submission of a written application to the above office and upon payment of a non-refundable fee of Rs 1000/- as indicated above in the form of a Demand Draft/Cashier's cheque/Certified cheque on any Nationalised Bank in favour of “Pay and Account Officer, Nagpur, payable at Mumbai”. In cases where the bidding documents are downloaded from website, then payment towards the cost of bid documents should accompany the bid submission.
7. All bids must be accompanied by a bid security as specified in the bid document and must be delivered to the above office at the date and time indicated above. Electronic bidding will not be permitted. Late bids will be rejected.
8. Bids will be publically opened in the presence of Bidders' designated representatives who choose to attend at the address given above on the specified date and time.
9. In the event of the date specified for bid receipt and opening being declared as a closed holiday for the purchaser’s office, the due date for submission of bids and opening of bids will be the following working day at the appointed times.
Seal of Office & Address
Associate Dean
Mumbai Veterinary College
Parel, Mumbai-12
Ph. 022-24131180/24137030
Email: mafsucaast2020@gmail.com,
TABLE OF CONTENTS
PART 1 – BIDDING PROCEDURES. 7
SECTION I - Instructions to Bidders [ITB] 8
Section II - Bidding Data Sheet. 34
Section III. Evaluation and Qualification Criteria. 41
Section IV – Bidding Forms. 45
Section V. – Eligible Countries. 60
SECTION VI . Bank Policy - Corrupt and Fraudulent Practices. 61
PART 2 - SUPPLY REQUIREMENTS. 64
Section VII – Schedule of Requirements. 65
PART 3 – CONTRACT. 76
Section VIII – General Conditions of Contract. 77
Section IX. Special Conditions of Contract. 99
Section X – Contract Forms. 110
PART 1 – BIDDING PROCEDURES
SECTION I - Instructions to Bidders [ITB]
Section I. Instructions to Bidders |
| Section I. Instructions to Bidders | |
| A. General |
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| 3.1 The Bank requires compliance with its policy in regard to corrupt and fraudulent practices as set forth in Section VI. 3.2 In further pursuance of this policy, Bidders shall permit and shall cause its agents (whether declared or not), sub-contractors, sub-consultants, service providers or suppliers and to permit the Bank to inspect all accounts, records and other documents relating to the submission of the application, bid submission (in case prequalified), and contract performance (in the case of award), and to have them audited by auditors appointed by the Bank. |
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| B. Contents of Bidding Document |
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PART 1 Bidding Procedures
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| PART 2 Supply Requirements
PART 3 Contract
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6.4 The Bidder is expected to examine all instructions, forms, terms, and specifications in the Bidding Documents and to furnish with its Bid all information or documentation as is required by the Bidding Documents. |
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| C. Preparation of Bids |
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11.2 The Bidder shall furnish in the Letter of Bid, information on commissions and gratuities, if any, paid or to be paid to agents or any other party relating to this Bid.
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(a) For Goods:
(i) the price of the Goods quoted EXW (ex-works, ex-factory, ex-warehouse, ex-showroom, or off-the-shelf, as applicable), including GST as applicable payable on the finished Goods; (ii) any other taxes if payable in India on the Goods, if the contract is awarded to the Bidder; and
14.9 Deemed Export Benefits Bidders may like to ascertain availability of tax/duty exemption benefits, if any, available for contracts financed under World Bank Credits/ Loans. They are solely responsible for obtaining such benefits, which they have considered in their bid and in case of failure to receive such benefits for reasons whatsoever, the Purchaser will not compensate the bidder. Where the bidder has quoted taking into account such benefits, it must give all information required for issue of necessary Certificates in terms of the Government of India’s relevant Notification along with its bid as per form stipulated in Section IV Bidding Forms. If the Bidder has considered the Deemed Export Benefits in its bid, the Bidder shall confirm and certify that the Purchaser will not be required to undertake any responsibilities of the deemed export scheme or the benefits available during contract execution except issuing the required certificates. Bids which do not conform to this provision or any condition by the Bidder which makes the bid subject to availability of deemed export benefits or compensation on withdrawal of or any variations in the deemed export benefits scheme will make the bid non responsive and hence liable to rejection.
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| 16.1 To establish the eligibility of the Goods and Related Services in accordance with ITB Clause 5, Bidders shall complete the country of origin declarations in the Price Schedule Forms, included in Section IV, Bidding Forms. |
16.2 To establish the conformity of the Goods and Related Services to the Bidding Documents, the Bidder shall furnish as part of its Bid the documentary evidence that the Goods conform to the technical specifications and standards specified in Section VII, Schedule of Requirements. 16.3 The documentary evidence may be in the form of literature, drawings or data, and shall consist of a detailed item by item description of the essential technical and performance characteristics of the Goods and Related Services, demonstrating substantial responsiveness of the Goods and Related Services to the technical specification, and if applicable, a statement of deviations and exceptions to the provisions of the Section VII Schedule of Requirements. 16.4 The Bidder shall also furnish a list giving full particulars, including available sources and current prices of spare parts, special tools, etc., necessary for the proper and continuing functioning of the Goods during the period specified in the BDS following commencement of the use of the goods by the Purchaser. 16.5 Standards for workmanship, process, material, and equipment, as well as references to brand names or catalogue numbers specified by the Purchaser in the Schedule of Requirements, are intended to be descriptive only and not restrictive. The Bidder may offer other standards of quality, brand names, and/or catalogue numbers, provided that it demonstrates, to the Purchaser’s satisfaction, that the substitutions ensure substantial equivalence or are superior to those specified in the Section VII Schedule of Requirements. | |
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(ii) Supplies for any particular item in each schedule of the bid should be from one manufacturer only. Bids from agents offering supplies from different manufacturers for the same item of the schedule in the bid will be treated as non-responsive. (iii) that, if required in the BDS, the Bidder is or will be (if awarded the contract) represented by an Agent in the country equipped and able to carry out the Supplier’s maintenance, repair and spare parts-stocking obligations prescribed in the Conditions of Contract and/or Technical Specifications; (c) Bids from Joint Ventures are not acceptable. |
| 18.1 Bids shall remain valid for the period specified in the BDS after the bid submission deadline date prescribed by the Purchaser in accordance with ITB 22.1. A bid valid for a shorter period shall be rejected by the Purchaser as non-responsive. 18.2 In exceptional circumstances, prior to the expiration of the bid validity period, the Purchaser may request bidders to extend the period of validity of their bids. The request and the responses shall be made in writing. If a Bid Security is requested in accordance with ITB Clause 19, it shall also be extended for a corresponding period. A Bidder may refuse the request without forfeiting its Bid Security. A Bidder granting the request shall not be required or permitted to modify its bid, except as provided in ITB Sub-Clause 18.3. 18.3 If the award is delayed by a period exceeding fifty-six (56) days beyond the expiry of the initial bid validity, the Contract price shall be determined as follows:
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| 19.1 The Bidder shall furnish as part of its bid, a Bid Security, if required, as specified in the BDS.
19.3 The Bid Security shall be in the amount specified in the BDS and denominated in Indian Rupees or a freely convertible currency, and shall:
19.4 If a Bid Security is required in accordance with ITB Sub-Clause 19.1, any bid not accompanied by a substantially responsive Bid Security shall be rejected by the Purchaser as non-responsive. 19.5 The Bid Security of unsuccessful Bidders shall be returned as promptly as possible upon the successful Bidder’s signing the contract and furnishing the Performance Security pursuant to ITB Clause 42. 19.6 The Bid Security of the successful Bidder shall be returned as promptly as possible once the successful Bidder has signed the contract and furnished the required performance security. 19.7 The Bid Security may be forfeited: (a) if a Bidder
(i) withdraws its bid during the period of bid validity specified by the Bidder in the Letter of Bid, except as provided in ITB Sub-Clause 18.2; or
(ii) does not accept the correction of errors in pursuant to ITB 31, or
(b) if the successful Bidder fails to:
(ii) furnish a Performance Security in accordance with ITB Clause 42.
19.9 If a bid security is not required in the BDS, and
the Borrower may, if provided for in the BDS, declare the Bidder ineligible to be awarded a contract by the Purchaser for a period of time as stated in the BDS. |
| 20.1 The Bidder shall prepare Bid document in Original as described in ITB Clause 11 20.2 The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by a person duly authorized to sign on behalf of the Bidder. The authorization shall consist of a written confirmation as specified in the BDS and shall be attached to the bid. The name and position held by each person signing the authorization must be typed or printed below the signature. All pages of the bid where entries or amendments have been made shall be signed or initialed by the person signing the bid. 20.3 Not used. 20.4. Any interlineation, erasures, or overwriting shall be valid only if they are signed or initialed by the person signing the Bid. |
| D. Submission and Opening of Bids |
| 21.1 The Bidder shall enclose all the bid documents in one single envelope.
21.3 If all envelopes are not sealed and marked as required, the Purchaser will assume no responsibility for the misplacement or premature opening of the bid. 21.4 Telex, Cable or Facsimile bids will be rejected as non-responsive. |
| 22.1 Bids must be received by the Purchaser at the address and no later than the date and time specified in the BDS. When so specified in the BDS, bidders shall have the option of submitting their bids electronically. Bidders submitting bids electronically shall follow the electronic bid submission procedures as specified in the BDS. In the event of the specified date for the submission of Bids being declared a holiday for the Purchaser, the Bids will be received up to the appointed time on the next working day. 22.2 The Purchaser may, at its discretion, extend the deadline for the submission of bids by amending the Bidding Documents in accordance with ITB Clause 8, in which case all rights and obligations of the Purchaser and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended. |
| 23.1 The Purchaser shall not consider any bid that arrives after the deadline for submission of bids, in accordance with ITB Clause 22. Any bid received by the Purchaser after the deadline for submission of bids shall be declared late, rejected, and returned unopened to the Bidder. |
| 24.1 A Bidder may withdraw, substitute, or modify its Bid after it has been submitted by sending a written notice, duly signed by an authorized representative, and shall include a copy of the authorization (the power of attorney) in accordance with ITB Sub-Clause 20.2, (except that no copies of the withdrawal notice are required). The corresponding substitution or modification of the bid must accompany the respective written notice. All notices must be:
24.2 Bids requested to be withdrawn in accordance with ITB Sub-Clause 24.1 shall be returned unopened to the Bidders.
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| 25.1 Except as in the cases specified in ITB 23 & 24, the Purchaser shall publicly open and read out in accordance with ITB 25.3 all bids received by the deadline at the date, time and place specified in the BDS in the presence of Bidders’ designated representatives and anyone who choose to attend. Any specific electronic bid opening procedures required if electronic bidding is permitted in accordance with ITB 22.1, shall be as specified in the BDS. In the event of the specified date of bid opening being declared a holiday for the Purchaser, the bids will be opened at the appointed time and location on the next working day.
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| E. Evaluation and Comparison of Bids |
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(i) affect in any substantial way the scope, quality, or performance of the Goods and Related Services specified in the Contract; or
(ii) limit in any substantial way, inconsistent with the Bidding Documents, the Purchaser’s rights or the Bidder’s obligations under the Contract; or
29.3.1 The Purchaser shall examine the bids to confirm that all documents and technical documentation requested in ITB Clause 11 have been provided, and to determine the completeness of each document submitted. 29.3.2 The Purchaser shall examine the bid to confirm that the Bidder has accepted all terms and conditions specified in GCC and the SCC without material deviations or reservations. Deviations from or objections or reservations to critical provisions such as those concerning Performance Security (GCC Clause 18). Warranty (GCC Clause 28), Force Majeure (Clause 32), Limitation of liability (GCC Clause 30), Governing law (GCC Clause 9) and Taxes & Duties (GCC Clause 17) will be deemed to be a material deviation. The Purchaser’s determination of a bid’s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. 29.4 If a bid is not substantially responsive to the Bidding Documents, it shall be rejected by the Purchaser and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission. |
| 30.1 Provided that a Bid is substantially responsive, the Purchaser may waive any non-conformities or omissions in the Bid that do not constitute a material deviation. 30.2 Provided that a bid is substantially responsive, the Purchaser may request that the Bidder submit the necessary information or documentation, within a reasonable period of time, to rectify nonmaterial nonconformities or omissions in the bid related to documentation requirements. Such omission shall not be related to any aspect of the price or substance of the Bid. Failure of the Bidder to comply with the request may result in the rejection of its Bid. 30.3 Provided that a bid is substantially responsive, the Purchaser shall rectify quantifiable nonmaterial nonconformities related to the Bid Price. To this effect, the Bid Price shall be adjusted, for comparison purposes only, to reflect the price of a missing or non-conforming item or component. |
| 31.1 Provided that the Bid is substantially responsive, the Purchaser shall correct arithmetical errors on the following basis:
31.2 Bidders shall be requested to accept correction of arithmetical errors. Failure to accept the correction in accordance with ITB 31.1 shall result in the rejection of the Bid. If the Bidder that submitted the lowest evaluated Bid does not accept the correction of errors, its Bid shall be rejected and the Bid security may be forfeited.
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To evaluate a Bid, the Purchaser shall only use all the factors, methodologies and criteria listed in this Clause. No other criteria or methodology shall be permitted.
34.3 The estimated effect of the price adjustment provisions of the conditions of contract, applied over the period of execution of the contract, shall not be taken into account in bid evaluation. 34.4 If these Bidding Documents allow Bidders to quote separate prices for different lots (contracts), the methodology to determine the lowest evaluated price of the lot (contract) combinations, including any discounts offered in the Letter of Bid Form, is specified in Section III, Evaluation and Qualification Criteria.
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| 36.1 The Purchaser shall determine to its satisfaction whether the Bidder that is selected as having submitted the lowest evaluated and substantially responsive bid meets the qualifying criteria specified in Section III evaluation and Qualification Criteria. 36.2 The determination shall be based upon an examination of the documentary evidence of the Bidder’s qualifications submitted by the Bidder, pursuant to ITB Clause 17.
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| F. Award of Contract |
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Publication of Award
Recourse to Unsuccessful Bidders |
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Section II - Bidding Data Sheet
The following specific data for the goods to be procured shall complement, supplement, or amend the provisions in the Instructions to Bidders (ITB). Whenever there is a conflict, the provisions herein shall prevail over those in ITB.
[Instructions for completing the Bidding Data Sheet are provided, as needed, in the notes in italics mentioned for the relevant ITB Clauses].
ITB Clause Reference
| A. General |
ITB 1.1 |
The Purchaser is: Associate Dean, Mumbai Veterinary College, Mumbai 400012 |
ITB 1.1 |
The name and identification number of the NCB is: LC-MS MS-QQQ with Accessories (Ionization Multimode Source ESI/APCI/ESCI), Qty- 1,
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ITB 2.1 |
The Borrower is Government of India [as indicated in Loan or Financing Agreement for the project-modify if different]
Loan or Financing Agreement Amount: (Insert US $ equivalent)
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ITB 2.1 |
The name of the Project is: NAHEP-CAAST project entitled “Centre of Excellence for Advanced Research on Animal Food Safety” |
ITB 4.4 |
A list of firms debarred from participating in World Bank projects is available at http://www.worldbank.org/debarr
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B. Contents of Bidding Documents | |
ITB 7.1 |
For Clarification of bid purposes only, the Purchaser’s address is: The Associate Dean Mumbai Veterinary College Parel, Mumbai-12 Country: INDIA Telephone: +91 022- 2413 1180 / 24132792 / 24137030 Facsimile number: + 91 022 24172301 Electronic mail address: mafsucaast2020@gmail.com Web Page: www.mafsu.in / www.mvc.ac.in |
| C. Preparation of Bids |
ITB 11.1(k) |
The Bidder shall submit the following additional documents in its bid: 1] GST Registration Certificate 2] PAN Card 3] Authorization Certificate / Certificate of Registration in Case of Manufacturer 4] Technical Literature/Relevant Leaflet of the equipment 5] User List during last five years 6] Undertaking of delivery, installation and demonstration 7] No deviation statement 8] Certificate stating prices are valid for 180 days from date of opening of the tender. 9] ITCC issued by Department of Income Tax (Last three consecutive years) or balance sheet of the firm for last three consecutive years. 10] Covering Letter
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ITB 13.1 | Alternative Bids SHALL NOT be considered. [If alternatives shall be considered, insert: “A bidder may submit an alternative bid only with a bid for the base case. The Purchaser shall only consider the alternative bids offered by the Bidder whose bid for the base case was determined to be the lowest-evaluated bid.” or “A bidder may submit an alternative bid with or without a bid for the base case. The Purchaser shall consider bids offered for alternatives as specified in the Technical Specifications of Section VII, Schedule of Requirements All bids received, for the base case, as well as alternative bids meeting the specified requirements, shall be evaluated on their own merits in accordance with the same procedures, as specified in the ITB 34.”] |
ITB 14.5 | The prices quoted by the Bidder SHALL NOTbe subject to adjustment during the performance of the Contract. |
ITB 14.7 | The Incoterms edition is Incoterms 2010.
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ITB 14.8 (a) (iii) | “Final destination (Project Site)”: Department of Veterinary Public Health, Mumbai Veterinary College, Parel, Mumbai – 400012, |
ITB 14.9 | [Note: Purchaser shall check the latest instructions of the Government of India on the subject, and modify/ delete ITB Sub-clause 14.9 as necessary.] |
ITB 16.4 |
Period of time the Goods are expected to be functioning (for the purpose of spare parts): 3 years Warranty |
ITB 17.2 (b) (i) |
Manufacturer’s authorization is required as per proforma in Section IV.
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ITB 17.2 (b)iii |
After Sales service is required. which shall be provided by the Supplier or alternatively by its Agent in case of a foreign bidder.
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ITB 18.1 |
The bid validity period shall be 180 days.
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ITB 18.3(a) |
The factor will be….% per annum based on current inflation factor in India]
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ITB 19.1
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Bid Security is required Bid shall include a Bid Security included in Section IV Bidding Forms. |
ITB 19.3 |
The amount of the Bid Security shall be: Rs 200,000/ to be submitted with bid documents in the form of Demand Draft on any Nationalized Bank in India.
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ITB 19.3 (a) | Other types of acceptable securities are: NONE |
ITB 19.9 | [The following provision should be included and the required corresponding information inserted only if a bid security is not required under provision ITB 19.1 and the Purchaser wishes to declare the Bidder ineligible for a period of time should the Bidder incur in the actions mentioned in provision ITB 19.9. Otherwise omit.] If the Bidder incurs any of the actions prescribed in subparagraphs (a) or (b) of this provision, the Borrower will declare the Bidder ineligible to be awarded contracts by the Purchaser for a period of 3 years. [insert period of time- say three years]
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ITB 20.1 |
In addition to the original of the bid, the number of copies is: NA
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ITB 20.2 | The written confirmation of authorization to sign on behalf of the Bidder shall consist of: [insert the name and description of the documentation required to demonstrate the authority of the signatory to sign the bid].
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| D. Submission and Opening of Bids |
ITB 21.2 (c) |
The inner and outer envelopes shall bear the following additional identification marks: Tender for LC-MS MS-QQQ with accessories (ionization multimode source ESI/APCI/ESCI) Tender No. MVC/NAHEP-CAAST /VPH/Procur/77/ 2020, Date:17/8/2020 Addressed to: The Associate Dean, Mumbai Veterinary College, Parel, Mumbai - 12 Bidders Name and Address |
ITB 22.1 |
For bid submission purposes, the Purchaser’s address is:
To The Associate Dean Mumbai Veterinary College (Department of Veterinary Public Health) Parel, Mumbai - 400012 INDIA The deadline for the submission of bids is: Date: 6th October 2020 Time: 5.00PM
Electronic bidding is not permitted.
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ITB 25.1 |
The bid opening shall take place at:
Meeting Hall, Next to Associate Deans Chamber, Mumbai Veterinary College, Parel, Mumbai-12, INDIA Date: 7th October 2020 Time: 11.00AM |
ITB 25.3 | The Letter of Bid and Price Schedules shall be initialed by Seven representatives of the Purchaser conducting Bid opening. [Each Bid will be numbered and evaluated as per the given specification and comparative statement will be prepared.]
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| E. Evaluation and Comparison of Bids |
ITB 34.2(a) |
Evaluation will be done for select items. Note:
[Select one of the two sample clauses below as appropriate:
Bids will be evaluated for each item and the Contract will comprise the item(s) awarded to the successful bidder
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ITB 34.4 | Bidders SHALL NOT be allowed to quote separate prices for one or more lots.
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ITB 34.6 |
The adjustments shall be determined using the following criteria, from amongst those set out in Section III, Evaluation and Qualification Criteria: [refer to Schedule III, Evaluation and Qualification Criteria; insert complementary details if necessary]
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| F. Award of Contract |
ITB 39.1 |
The maximum percentage by which quantities may be increased is: 15%
The maximum percentage by which quantities may be decreased is: 15%
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Section III. Evaluation and Qualification Criteria
This Section complements the Instructions to Bidders. It contains the criteria that the Purchaser shall use to evaluate a bid and determine whether a Bidder qualifies in accordance with ITB 34 & 36. No other criteria shall be used.
[The Purchaser shall select the criteria deemed appropriate for the procurement process, insert the appropriate wording using the samples below or other acceptable wording, and delete the text in italics]
Contents
1. Evaluation Criteria (ITB 34)
2. Multiple Contracts (ITB 34.4)
3. Qualification Requirements (ITB 36)
1. Evaluation Criteria (ITB 34.6)
The Purchaser’s evaluation of a bid may take into account, in addition to the Bid Price quoted in accordance with ITB Clause 14.8, one or more of the following factors as specified in ITB Sub-Clause 34.2 (f) and in BDS referring to ITB 34.6, using the following criteria and methodologies.
(a) Delivery schedule. Within 3 months from the date of notification of award (as per Incoterms specified in the BDS)
The Goods specified in the List of Goods are required to be delivered within the acceptable time range (after the earliest and before the final date, both dates inclusive) specified in Section VII, Schedule of requirements. No credit will be given to deliveries before the earliest date, and bids offering delivery after the final date shall be treated as non-responsive. Within this acceptable period, an adjustment, as specified in BDS Sub-Clause 34.6, will be added, for evaluation purposes only, to the bid price of bids offering deliveries later than the “Earliest Delivery Date” specified in Section VII, Schedule of requirements.
(b) Deviation in payment schedule. [insert one of the following]
(i) Bidders shall state their bid price for the payment schedule outlined in the SCC. Bids shall be evaluated on the basis of this base price. Bidders are, however, permitted to state an alternative payment schedule and indicate the reduction in bid price they wish to offer for such alternative payment schedule. The Purchaser may consider the alternative payment schedule and the reduced bid price offered by the Bidder selected on the basis of the base price for the payment schedule outlined in the SCC.
(c) Cost of major replacement components, mandatory spare parts, and service.
(i) The list of items and quantities of major assemblies, components, and selected spare parts, likely to be required during the initial period of operation (UHPLC. MSMS, Nitrogen Detector and Computer with software Three years)
(d) Availability in the Purchaser’s Country of spare parts and after sales services for equipment offered in the bid.
An adjustment equal to the cost to the Purchaser of establishing the minimum service facilities and parts inventories, as outlined in BDS Sub-Clause 34.6, if quoted separately, shall be added to the bid price, for evaluation purposes only.
(e) Projected operating and maintenance costs.
Operating and maintenance costs: An adjustment to take into account the operating and maintenance costs of the Goods will be added to the bid price, for evaluation purposes only, if specified in BDS Sub-Clause 34.6. The adjustment will be evaluated in accordance with the methodology specified in the BDS Sub-Clause 34.6.
(f) Performance and productivity of the equipment. [Insert one of the following]
(i) Performance and productivity of the equipment. An adjustment representing the capitalized cost of additional operating costs over the life of the plant will be added to the bid price, for evaluation purposes if specified in the BDS Sub-Clause 34.6. The adjustment will be evaluated based on the drop in the guaranteed performance or efficiency offered in the bid below the norm of 100, using the methodology specified in BDS Sub-Clause 34.6.
2. Multiple Contracts (ITB 34.4)
The Purchaser shall award multiple contracts to the Bidder that offers the lowest evaluated combination of bids (one contract per bid) and meets the post-qualification criteria (this Section III, Sub-Section ITB 36.1 Post-Qualification Requirements)
The Purchaser shall:
(a) evaluate only lots or contracts that include at least the percentages of items per lot and quantity per item as specified in ITB Sub Clause 14.6
(b) take into account:
(i) the lowest-evaluated bid for each lot and
(ii) the price reduction per lot and the methodology for its application as offered by the Bidder in its bid”
3. Post-qualification Requirements (ITB 36.1)
After determining the lowest-evaluated bid in accordance with ITB Sub-Clause 35.1, the Purchaser shall carry out the post-qualification of the Bidder in accordance with ITB Clause 36, using only the requirements specified. Requirements not included in the text below shall not be used in the evaluation of the Bidder’s qualifications.
A. If the Bidder is a manufacturer:
(a) Financial Capability
The Bidder shall furnish documentary evidence that it meets the following financial requirement(s): [list the requirement(s)]
ITCC issued by Department of Income Tax (Last three consecutive years) or balance sheet of the firm for last three consecutive years.
(b) Experience and Technical Capacity
The Bidder shall furnish documentary evidence to demonstrate that it meets the following experience requirement(s): [list the requirement(s)]
User List during last five years
(c) The Bidder shall furnish documentary evidence to demonstrate that the Goods it offers meet the following usage requirement: [list the requirement(s)]
Technical Literature/Relevant Leaflet of the equipment
(d) The Bidder must furnish details of supplies made by him in the last five years in proforma attached in Section IV
B. If Bidder is not a manufacturer:
If a Bidder is not a manufacturer, but is offering the Goods on behalf of the Manufacturer under Manufacturer's Authorization Form (Section IV, Bidding Forms), the Manufacturer shall demonstrate the above qualifications (a), (b), (c) and the Bidder shall demonstrate that it has successfully completed at least 5 contracts [insert number of contracts] of similar goods in the past 3 years[insert number of years].
Section IV – Bidding Forms
1. Letter of Bid
The Bidder must prepare the Letter of Bid on stationery with its letterhead clearly showing the Bidder’s complete name and address.
Note: All italicized text is for use in preparing these forms and shall be deleted from the final products.
No alterations to the text except as provided in ITB 20.2, shall be permitted and no substitutions shall be accepted except as provided in ITB 12.]
Date: [insert date (as day, month and year) of Bid Submission]
NCB No.: [insert number of bidding process]
Invitation for Bid No.: [insert No of IFB]
Alternative No.: [insert identification No if this is a Bid for an alternative]
To: [insert complete name of Purchaser]
We, the undersigned, declare that:
In case of only one lot, total price of the Bid [insert the total price of the bid in Rs in words and figures];
In case of multiple lots, total price of each lot [insert the total price of each lot in Rs in words and figures];
In case of multiple lots, total price of all lots (sum of all lots) [insert the total price in Rs in of all lots in words and figures];
(i) The discounts offered are: [Specify in detail each discount offered.]
(ii) The exact method of calculations to determine the net price after application of discounts is shown below:[Specify in detail the method that shall be used to apply the discounts];Discounts.
Name of Recipient | Address | Reason | Amount |
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(If none has been paid or is to be paid, indicate “none.”)
(m) We understand that this bid, together with your written acceptance thereof included in your notification of award, shall constitute a binding contract between us, until a formal contract is prepared and executed;
(n) We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive;
(o) We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in any type of fraud and corruption; and
(p) We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely, “Prevention of Corruption Act 1988.”
Name of the Bidder [insert complete name of person signing the Bid]
Name of the person duly authorized to sign the Bid on behalf of the Bidder** [insert complete name of person duly authorized to sign the Bid]
Title of the person signing the Bid [insert complete title of the person signing the Bid]
Signature of the person named above [insert signature of person whose name and capacity are shown above]
Date signed _[insert date of signing] day of [insert month], [insert year]
**: Person signing the Bid shall have the power of attorney given by the Bidder to be attached with the Bid Schedules.
2. BIDDER Information Form
[The Bidder shall fill in this Form in accordance with the instructions indicated below. No alterations to its format shall be permitted and no substitutions shall be accepted.]
Date: [insert date (as day, month and year) of Bid Submission]
NCB No.: [insert number of bidding process]
Page ________ of_______ pages
1. Bidder’s Legal Name [insert Bidder’s legal name] |
2. Bidder’s actual or intended Country of Registration: [insert actual or intended Country of Registration] |
3. Bidder’s Year of Registration: [insert Bidder’s year of registration] |
4. Bidder’s Legal Address in Country of Registration: [insert Bidder’s legal address in country of registration] |
5. Bidder’s Authorized Representative Information Name: [insert Authorized Representative’s name] Address: [insert Authorized Representative’s Address] Telephone/Fax numbers: [insert Authorized Representative’s telephone/fax numbers] Email Address: [insert Authorized Representative’s email address] |
6. Attached are copies of original documents of: [check the box(es) of the attached original documents] ð Articles of Incorporation or Registration of firm named in 1, above, in accordance with ITB Sub-Clauses 4.3.
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Price Schedule Forms
[The Bidder shall fill in these Price Schedule Forms in accordance with the instructions indicated. The list of line items in column 1 of the Price Schedules shall coincide with the List of Goods and Related Services specified by the Purchaser in the Schedule of Requirements.]
3. PRICE Schedule For Supply as per Schedule of Requirements | |||||||||
| Prices in Rs | Date:_________________________ NCB No: _____________________ Alternative No: ________________ Page No ______ of ______ | |||||||
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 |
Line Item No | Description of Goods | Country of Origin | Delivery Date | Quantity and physical unit | Unit price EXW [including GST as applicable] | Total EXW price per line item [including GST as applicable] (Col. 5´6) | Price per line item for inland transportation, insurance and other services required to convey the Goods to their final destination (ITB 14.8 (a)(iii)) | Any other taxes if payable per item if Contract is awarded (in accordance with ITB 14.8(a)(ii) | Total Price per line item (Col. 7+8+9) |
[insert number of the item] | [insert name of Good] |
| [insert quoted Delivery Date] | [insert number of units to be supplied and name of the physical unit] | [insert EXW unit price including GST as applicable] | [insert total EXW price including GST as applicable, per line item] | [insert the corresponding price per line item] | [insert any other taxes if payable per line item if Contract is awarded] | [insert total price per item] |
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| Total Price Rs |
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| Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
Note: (a) The bidder shall give list of spares for 2 years operation (or as required for the period specified in the evaluation criteria) separately indicating description, quantity, unit price and total price in the above format, - (for those items whose scope of supply includes spare parts as per technical specification).
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4. PRICE and Completion Schedule - Related Services | ||||||
| Prices in Rs | Date:_________________________ NCB No: _____________________ Alternative No: ________________ Page N° ______ of ______ | ||||
1 | 2 | 3 | 4 | 5 | 6 | 7 |
Service N°
| Description of Services (excludes inland transportation and other services required in India to convey the goods to their final destination) | Country of Origin | Delivery Date at place of Final destination | Quantity and physical unit | Unit price | Total Price per Service (Col. 5*6) |
[insert number of the Service ] | [insert name of Services after modifying as appropriate deleting inapplicable items from the following] | [insert country of origin of the Services] | [insert delivery date at place of final destination per Service] | [insert number of units to be supplied and name of the physical unit] | [insert unit price per item] | [insert total price per item] |
| Performance or supervision of the on-site assembly and/or start-up of the supplied Goods |
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| Furnishing of tools required for assembly and/or maintenance of the supplied Goods |
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| Furnishing of detailed operations and maintenance manual for each appropriate unit of supplied Goods |
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| Performance or supervision or maintenance and/or repair of the supplied Goods, for a period of time agreed by the parties, provided that this service shall not relieve the Supplier of any warranty obligations under this Contract |
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| Training of the Purchaser's personnel, at the Supplier's plant and/or on-site, in assembly, start-up, operation, maintenance and/or repair of the supplied Goods |
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| Total Bid Price Rs |
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Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
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5. Forms of Bid Security
Form of Bid Security - Bank Guarantee
[Guarantor letterhead or SWIFT identifier code]
Bank Guarantee No…………………….[insert guarantee reference number]
Date………………………….[insert date of issue of the guarantee]
WHEREAS, _______________________ [name of Bidder][3] (hereinafter called "the Applicant") has submitted his Bid dated _______________________ [date] or will submit his Bid for the supply of _____________________________________ [name of Contract] (hereinafter called "the Bid") under Invitation for Bids No……………………….[insert number] (hereinafter called “the IFB”)
KNOW ALL PEOPLE by these presents that We ______________________________ [name of bank] of ____________________________ [name of country] having our registered office at ___________________________________ (hereinafter called "the Bank") are bound unto ______________________________[name of Purchaser] (hereinafter called "the Purchaser ") in the sum of ___________________[4] for which payment well and truly to be made to the said Purchaser the Bank binds itself, his successors and assigns by these presents.
SEALED with the Common Seal of the said Bank this _________ day of __________ 20____.
THE CONDITIONS of this obligation are:
(1) If after Bid opening the Applicant (a) withdraws his bid during the period of Bid validity specified in the Letter of Bid; or (b) does not accept the correction of the Bid Price pursuant to ITB 31;
or
(2) If the Applicant having been notified of the acceptance of his bid by the Purchaser during the period of Bid validity:
(a) fails or refuses to execute the Contract Agreement in accordance with the Instructions to Bidders, if required; or
(b) fails or refuses to furnish the Performance Security, in accordance with the Instruction to Bidders.
we undertake to pay to the Purchaser up to the above amount upon receipt of his first written demand, without the Purchaser having to substantiate his demand, provided that in his demand the Purchaser will note that the amount claimed by him is due to him owing to the occurrence of one or any of the four conditions, specifying the occurred condition or conditions.
This Guarantee will remain in force up to and including the date ____________________[5] days after the deadline for submission of Bids as such deadline is stated in the Instructions to Bidders or as it may be extended by the Purchaser, notice of which extension(s) to the Bank is hereby waived. Any demand in respect of this guarantee should reach the Bank not later than the above date.
DATE _______________ SIGNATURE OF THE BANK _________________________
WITNESS ____________ SEAL _______________________________________
_________________________________________________________________
[signature, name, and address]
Note: All italicized text (including footnotes) is for use in preparing this form and shall be deleted from the final product.
6. Manufacturer’s Authorization
[The Bidder shall require the Manufacturer to fill in this Form in accordance with the instructions indicated. This letter of authorization should be on the letterhead of the Manufacturer and should be signed by a person with the proper authority to sign documents that are legally binding on the Manufacturer. The Bidder shall include it in its bid, if so indicated in the BDS.]
Date: [insert date (as day, month and year) of Bid Submission]
NCB No.: [insert number of bidding process]
Alternative No.: [insert identification No if this is a Bid for an alternative]
To: [insert complete name of Purchaser]
WHEREAS
We [insert complete name of Manufacturer], who are official manufacturers of[insert type of goods manufactured], having factories at [insert full address of Manufacturer’s factories], do hereby authorize [insert complete name of Bidder] to submit a bid the purpose of which is to provide the following Goods, manufactured by us [insert name and or brief description of the Goods], and to subsequently negotiate and sign the Contract against the above IFB.
We hereby extend our full guarantee and warranty in accordance with Clause 28 of the General Conditions of Contract, with respect to the Goods offered by the above firm against this IFB.
No company or firm or individual other than M/s. ____________________ are authorized to bid, and conclude the contract for the above goods manufactured by us against this specific IFB. [This para should be deleted for simple items where manufacturers normally sell the product through different stockists].
Signed: [insert signature(s) of authorized representative(s) of the Manufacturer]
Name: [insert complete name(s) of authorized representative(s) of the Manufacturer]
Title: [insert title]
Duly authorized to sign this Authorization on behalf of: [insert complete name of Bidder]
Dated on ____________ day of __________________, _______ [insert date of signing]
Note – Modify this format suitably in cases where manufacturer’s warranty and guarantee are not applicable for the items for which bids are invited. If the supply consists of number of items, indicate the specific item (s) for which alone the above authorization is required.
7. DECLARATION for Claiming Tax/ Duty Exemption[6]
(Name of the Project)
Bid No. …………………………
Description of item to be supplied …………………………………………………………………
............................................................................................................................................................
(Information for issue of certificate for claiming exemption of Tax/ Duty in terms of Government of India’s relevant notification)
(Bidder’s Name and Address): To
(Name of Purchaser)
………………………….
Dear Sir:
(i) Ex-factory price per unit on which the tax/duty is payable: *Rs. ___________________
(ii) No of Units to be supplied: ________________________
________________________
(iii) Total cost on which tax/duty is payable (Rs.) ___________________
(The requirements listed above are as per
Current notifications. These may be modified,
as necessary, in terms of the rules in force)
(Signature)______________________
(Printed Name) __________________
(Designation) ___________________
(Common Seal) __________________
* Please attach details item-wise with cost, if there are more than one items. The figures indicated should tally with what is given in the price schedule.
8. Performa FOR PERFORMANCE Statement
[Please see ITB Clause 36.2 and Section III-
Evaluation and Qualification Criteria]
Proforma for Performance Statement (for a period of last three/five years)
Bid No. _______ Date of opening ___________ Time __________ Hours
Name of the Firm __________________________________
Order placed by (full address of Purchaser) | Order No. and date | Description and quantity of ordered equipment | Value of order | Date of completion of delivery
| Remarks indicating reasons for late delivery, if any | Has the equipment been satisfactorily functioning? (Attach a certificate from the Purchaser/Consignee) | |
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| As per contract | Actual |
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1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 |
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Signature and seal of the Bidder _______________________________
_______________________________
Section V. – Eligible Countries
Public Information Center
Eligibility for the Provision of Goods, Works and Non-Consulting Services in
Bank-Financed Procurement
In reference to ITB 4.7 and 5.1, for the information of the Bidders, at the present time firms, goods and services from the following countries are excluded from this bidding process:
Under ITB 4.7(a) and 5.1: None
Under ITB 4.7(b) and 5.1: None
SECTION VI . Bank Policy - Corrupt and Fraudulent Practices
Guidelines for Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, dated January 2011.
“Fraud and Corruption:
1.16 It is the Bank’s policy to require that Borrowers (including beneficiaries of Bank loans), bidders, suppliers, contractors and their agents (whether declared or not), sub-contractors, sub-consultants, service providers or suppliers, and any personnel thereof, observe the highest standard of ethics during the procurement and execution of Bank-financed contracts.[7] In pursuance of this policy, the Bank:
(a) defines, for the purposes of this provision, the terms set forth below as follows:
(i) “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party;[8];
ii) “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation;[9]
(iii) “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party;[10]
(iv) “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party;[11]
(v) "obstructive practice" is:
(aa) deliberately destroying, falsifying, altering, or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation, or
(bb) acts intended to materially impede the exercise of the Bank’s inspection and audit rights provided for under paragraph 1.16(e) below.
(b) will reject a proposal for award if it determines that the bidder recommended for award, or any of its personnel, or its agents, or its sub-consultants, sub-contractors, service providers, suppliers and/or their employees, has, directly or indirectly, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question;
(c) will declare misprocurement and cancel the portion of the loan allocated to a contract if it determines at any time that representatives of the Borrower or of a recipient of any part of the proceeds of the loan engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices during the procurement or the implementation of the contract in question, without the Borrower having taken timely and appropriate action satisfactory to the Bank to address such practices when they occur, including by failing to inform the Bank in a timely manner at the time they knew of the practices;
(d) will sanction a firm or individual, at any time, in accordance with the prevailing Bank’s sanctions procedures,[12] including by publicly declaring such firm or individual ineligible, either indefinitely or for a stated period of time: (i) to be awarded a Bank-financed contract; and (ii) to be a nominated[13];
(e) will require that a clause be included in bidding documents and in contracts financed by a Bank loan, requiring bidders, suppliers and contractors, and their sub-contractors, agents, personnel, consultants, service providers, or suppliers, to permit the Bank to inspect all accounts, records, and other documents relating to the submission of bids and contract performance, and to have them audited by auditors appointed by the Bank.”
PART 2 - SUPPLY REQUIREMENTS
Section VII – Schedule of Requirements
Notes for Preparing the Schedule of Requirements
The Schedule of Requirements shall be included in the bidding documents by the Purchaser, and shall cover, at a minimum, a description of the goods and services to be supplied and the delivery schedule.
The objective of the Schedule of Requirements is to provide sufficient information to enable bidders to prepare their bids efficiently and accurately, in particular, the Price Schedule, for which a form is provided in Section IV. In addition, the Schedule of Requirements, together with the Price Schedule, should serve as a basis in the event of quantity variation at the time of award of contract pursuant to ITB 39.
The date or period for delivery should be carefully specified, taking into account (a) the implications of delivery terms stipulated in the Instructions to Bidders pursuant to the Incoterms rules (i.e., EXW—that “delivery” takes place when goods are delivered to the carriers), and (b) the date prescribed herein from which the Purchaser’s delivery obligations start (i.e., notice of award, contract signature, opening or confirmation of the letter of credit).
1. List of Goods and Delivery Schedule
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Line Item N° | Description of Goods | Quantity | Physical unit | Final (Site) Destination as specified in BDS | Delivery (as per Incoterms) Date | |||
Earliest Delivery Date | Latest Delivery Date
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[insert item No] | [insert description of Goods] | [insert quantity of item to be supplied] | [insert physical unit for the quantity] | [insert place of Delivery] | [insert the number of days following the date of effectiveness the Contract] | [insert the number of days following the date of effectiveness the Contract] |
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1] | LC-MS MS-QQQ with accessories (ionization multimode source ESI/APCI/ESCI) | 1 | 1 | Dept. of Veterinary Public Health, Mumbai Veterinary College,Parel, Mumbai - 12 | 90 days from the date of effectiveness of contract | 90 days from the date of effectiveness of contract |
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[The Purchaser shall fill in this table, with the exception of the column “Bidder’s offered Delivery date” to be filled by the Bidder]
| 2. List of Related Services [ITB Clause 14.8(b)] and Completion Schedule
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Service |
Description of Service |
Quantity1 |
Physical Unit | Place where Services shall be performed | Final Completion Date(s) of Services | |
[insert Service No] | [insert description of Related Services] [Insert after modifying as appropriate deleting inapplicable items from the following:] | [insert quantity of items to be supplied] | [insert physical unit for the items] | [insert name of the Place] | [insert required Completion Date(s)] | |
1] | Performance or supervision of the on-site assembly and/or start-up of the supplied Goods | 1 | 1 | Dept. of Veterinary Public Health, Mumbai Veterinary College,Parel, Mumbai - 12 | Shall be completed within 90 days from the date od award of contract | |
2] | Furnishing of tools required for assembly and/or maintenance of the supplied Goods | 1 | 1 | |||
3] | Furnishing of detailed operations and maintenance manual for each appropriate unit of supplied Goods | 1 | 1 | |||
4] | Performance or supervision or maintenance and/or repair of the supplied Goods, for a period of time agreed by the parties, provided that this service shall not relieve the Supplier of any warranty obligations under this Contract | 1 | 1 | |||
5] | Training of the Purchaser's personnel, at the Supplier's plant and/or on-site, in assembly, start-up, operation, maintenance and/or repair of the supplied Goods | 1 | 1 | |||
[This table shall be filled in by the Purchaser. The Required Completion Dates should be realistic, and consistent with the required Goods Delivery Dates (as per Incoterms)] |
3. Technical Specifications
Specifications for LC-MS/MS QQQ With Accessories (Ionisation Multiplier Source ESI/APCI/ESCI) to be purchased under NAHEP- CASST Project “Center of Excellence for Advanced Research on Animal Food Safety” in Mumbai Veterinary College, Mumbai
Item No | Name of Goods or Related Service | Technical Specifications and Standards |
I | Mass Spectrometer | |
1 | Mass range | Min. 5 to 2000 amu or better. |
2 | Scan Speed | up to 15,000 AMU/sec or better |
3 | Ionization Source | ESI independent ionization probe and APCI independent ionization probe to be provided as standard, interchanging facility easily accessible for the user, and auto-detection of installed probe by the instrument and software. |
4 | Mass Resolution | Min. 0.5 to 0.7 Da or better |
5 | Sensitivity | In ESI +ve sensitivity should be >250,000:1 or better with 1pg Reserpine In ESI -ve sensitivity should be >250,000:1 or better with 1pg Chloramphenicol |
6 | Collision Cell | Capable for optimized MS/MS performance at high data acquisition rate and also have zero cross talk that helps for excellent sensitivity and speed |
7 | MRM Dwell Time | Min. 1ms or better |
8 | Dynamic Range | Min. 6 orders of magnitude |
9 | Polarity Switching Time | 30 ms or lesser to switch between positive and negative ions mode. |
10 | De-Solvation Temp. | 550°c and above |
11 | Minimum Operating Modes | Full scan, Product ion scan, Precursor ion scan, Neutral loss scan, Multiple Reaction Monitoring (MRM), MS and MRM in single run along with the matrix background monitoring, Mixed mode scan function |
12 | Fluidics System | Must be controlled by Software. |
13 | Detector | Photomultiplier Tube (PMT) or electron multipliers tube (EMT) detector with zero dead time, low noise and high accuracy at low level detections |
14 | Nitrogen Generator | Fully imported, noise free with inbuilt compressor capable of supplying required purity, pressure, and flow rate as required for LC MS/MS instruments |
15 | Gas Cylinder | Filled two Argon gas cylinder with explosive testing certificate and gas line with 2 stage regulator |
II | Liquid Chromatography system | |
1 | LC system | Quaternary operating pump with maximum operating pressure 13000 psi or better and all modules such as injector and detector should be capable of using as HPLC and UHPLC both pH range 1 -12.5 |
2 | Pump | High pressure quaternary Pump |
3 | Degasser | Integrated vacuum 4 channel degassing |
4 | Flow rate | 0.001 ml/min to 2.0ml/min with 0.001 ml/min. flow increment. |
5 | Operating pressure | Max.operating pressure 15,000 psi. or more |
6 | Flow rate precision | < 0.070% RSD or better |
7 | Flow accuracy | ± 1 % |
8 | Auto sampler vial capacity | The auto-sampler should have capacity of 90 vials or more of 1.5 - 2 ml volume. |
9 | Injection volume range | 0.1-10µl or better |
10 | Injection volume precision | <0.25 % RSD or better |
11 | Auto sampler temp. range | 4°C – 40°C |
12 | Delay Volume | Less than 100 ul |
13 | Column Oven temp. | Ambient to min. 80° or better, settable in 0.1°C increment. |
III | Computer System | |
1 | System | The system should be factory fitted latest Windows based computer system for acquisition and processing of data. Original licence copy of updated window version and MS office package. Antivirus with total security valid for 3 years. |
2 | Minimum Configuration of PC | 32 GB RAM |
2 TB HDD/Equivalent/Latest | ||
Wireless mouse and keypad | ||
3 | Printer | Suitable Laser Jet Printer with back to back printing facility. |
4 | Monitor | 27” |
IV | Software | Targeted, quality control quantification software |
The software should be user friendly, capable of controlling the entire functions of UHPLC and MS/MS, with required licenses for systems suitability calculations; all accessories required for its operation should be quoted. | ||
Application software for quantitative applications having the additional requirement of Quality Control (QC) checks to satisfy statutory or regulatory requirements must be available. | ||
This application manager must compatible with LC/MS and LC/MS/MS data. Data can be full scan, SIR/SIM or MRM. | ||
Data Acquisition, Peak Integration, Calibration, Quantification and QC calculations must be fully automated. | ||
This application manager must allow the monitoring of the molecular ion plus up to 4 confirmatory ions. |
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| This application software must flag samples in a browser report when: |
(a) the ion ratios fall out-with the user-defined values | ||
(b) the maximum blank acceptance level (user input) has been exceeded | ||
(c) the maximum concentration limit (user input) has been exceeded | ||
(d) the concentration is below the reporting concentration limit (user input) | ||
(e) the concentration falls below the minimum recovery % level (user input) | ||
(f) the concentration falls above the maximum recovery % level (user input) | ||
(g) the coefficient of determination for a calibration curve falls below a user-set level | ||
(h) QC samples fall outside a user-defined number of standard deviations from the mean | ||
(i) the peak of the compound of interest falls below a user defined S/N ratio | ||
Software should have database of around 1000 compounds (pesticides, Antibiotic residues and Mycotoxins etc) along with its molecular formula, Mono isotopic mass, Parent ion, Cone voltage (V), Product ion 1, Collision energy (eV), Product ion 2 , RT . | ||
V | Technology for system optimization and status monitoring | System parameters checking and alerts |
Integrated sample/celebrant delivery system and programmable divert valve | ||
Automated mass calibration | ||
Automated sample tuning | ||
Automated SIR and MRM method development | ||
LC/MS system checks-automated on-column performance test. | ||
VI | Installation | Pre-installation and total installation of the equipment shall be in the vendors scope. |
VII | Qualification (IQ, OQ,PQ ) | The supplier should ensure that the system is handed over to the end user after successful IQ, OQ, PQ of the system. |
VIII | Instrument Training | One-week training at site for Staff, after installation of the system. Training to include detailed explanation software features, instrument operation and troubleshooting / maintenance. |
IX | Application Training | One-month application training after instrument training on method development, tuning of new analytes, reading of mass spectra and application of the advanced software features. |
X | Service support | The supplier should have service facility and trained engineers to provide breakdown services within 24 - 48hrs of complaint registration. |
XI | Installation Details | The supplier shall furnish a list of installations of quoted model in food testing laboratories from Government and Private Sector during the last three years or from the date of launching with contact details. |
XII | Compliance | The bidders are requested to provide point wise compliance for each point in specification along with authentic documentary evidences. |
XIII | Columns | Suitable columns to be quoted as per the application mentioned in the tender specification. |
Sub 2 micron particle size columns for the analysis for pesticide residues and Antibiotic/vet drug residues | ||
C-18, 2.1 X 100 mm :5 Nos. (For regulated antibiotics and pesticides) | ||
C-18, 2.1 X 50 mm : 5 Nos. ( For Banned veterinary drug residues) | ||
XIV | Performance certificate | Performance Certificates from at least 5 Govt./ Regulatory food testing Labs along with Supplier list. Documentary proof of installations in National Referral Laboratories in India, European Union and any other countries. |
XV | Warranty | 3 Years Comprehensive warranty for LC system, MS/MS Detector, Nitrogen gas generator and Computer along with the Software |
XVI | UPS | 15 kVa Branded UPS with min. 2.0 hrs backup to be supplied with 3 years warranty |
XVIII | Experience | Vendors/ Bidders should have min. 10 years of experience in the sales and support of LC-MS/MS |
XVIII | Accessories and Consumables | Vials with screw cap and septas (5 Boxes), Peek column connectors, Tubing’s, Ferules, Connector column (Union)2 No. & suitable QuEChERS (6 Boxes of each ) for the analysis of Antibiotics and Pesticides Residues |
XIX | Latest Model | The bidder shall quote latest model with documentary evidence of launching. |
XX | Delivery | 90 days or 8-10 weeks from the date of issue of notification of contract Award |
4. Drawings
These Bidding Documents includes : No drawings
List of Drawings | ||
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5. Inspections and Tests
The following inspections and tests shall be performed: [insert list of inspections and tests]
The Supplier shall at its own expense and at no cost to the Purchaser carry out all such tests and/or inspections of the Goods and Related Services as are deemed to be necessary to verify that the characteristics and performance of the Goods comply with the technical specifications’ codes and standards under the Contract as the committee desires.
PART 3 – CONTRACT
Section VIII – General Conditions of Contract
Section VIII. General Conditions of Contract
| The following words and expressions shall have the meanings hereby assigned to them:
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| 3.1 The Bank requires compliance with its policy in regard to corrupt and fraudulent practices as set forth in Appendix to the GCC. 3.2 The Purchaser requires the Supplier to disclose any commissions or fees that may have been paid or are to be paid to agents or any other party with respect to the bidding process or execution of the Contract. The information disclosed must include at least the name and address of the agent or other party, the amount and currency, and the purpose of the commission, gratuity or fee. | ||
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The Contract constitutes the entire agreement between the Purchaser and the Supplier and supersedes all communications, negotiations and agreements (whether written or oral) of the parties with respect thereto made prior to the date of Contract.
No amendment or other variation of the Contract shall be valid unless it is in writing, is dated, expressly refers to the Contract, and is signed by a duly authorized representative of each party thereto.
If any provision or condition of the Contract is prohibited or rendered invalid or unenforceable, such prohibition, invalidity or unenforceability shall not affect the validity or enforceability of any other provisions and conditions of the Contract. | ||
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| 12.1 The Goods and Related Services to be supplied shall be as specified in the Special Conditions of Contract. |
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| 13.1 Subject to GCC Sub-Clause 33.1, the Delivery of the Goods and Completion of the Related Services shall be in accordance with the Delivery and Completion Schedule specified in the Schedule of Requirements. The details of shipping and other documents to be furnished by the Supplier are specified in the SCC. |
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| 14.1 The Supplier shall supply all the Goods and Related Services included in the Scope of Supply in accordance with GCC Clause 12, and the Delivery and Completion Schedule, as per GCC Clause 13. |
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| 15.1 Prices charged by the Supplier for the Goods supplied and the Related Services performed under the Contract shall not vary from the prices quoted by the Supplier in its bid, with the exception of any price adjustments authorized in the SCC. |
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| 16.1 The Contract Price, including any Advance Payments, if applicable, shall be paid as specified in the SCC. 16.2 The Supplier’s request for payment shall be made to the Purchaser in writing, accompanied by invoices describing, as appropriate, the Goods delivered and Related Services performed, and by the documents submitted pursuant to GCC Clause 13 and upon fulfillment of all other obligations stipulated in the Contract. 16.3 Payments shall be made promptly by the Purchaser, but in no case later than sixty (60) days after submission of an invoice or request for payment by the Supplier, and after the Purchaser has accepted it. 16.4 The payments shall be made in Indian Rupees to the Supplier under this Contract. 16.5 In the event that the Purchaser fails to pay the Supplier any payment by its due date or within the period set forth in the SCC, the Purchaser shall pay to the Supplier interest on the amount of such delayed payment at the rate shown in the SCC, for the period of delay until payment has been made in full, whether before or after judgment or arbitrage award. |
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| 17.1 The Supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the contracted Goods to the Purchaser. |
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| 18.1 If required as specified in the SCC, the Supplier shall, within twenty-one (21) days of the notification of contract award, provide a performance security for the performance of the Contract in the amount specified in the SCC. 18.2 The proceeds of the Performance Security shall be payable to the Purchaser as compensation for any loss resulting from the Supplier’s failure to complete its obligations under the Contract. 18.3 As specified in the SCC, the Performance Security shall be denominated in the Indian Rupees, and shall be in the format stipulated by the Purchaser in the SCC, or in another format acceptable to the Purchaser. 18.4 The Performance Security shall be discharged by the Purchaser and returned to the Supplier not later than twenty-eight (28) days following the date of Completion of the Supplier’s performance obligations under the Contract, including any warranty obligations, unless specified otherwise in the SCC. |
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| 19.1 The copyright in all drawings, documents, and other materials containing data and information furnished to the Purchaser by the Supplier herein shall remain vested in the Supplier, or, if they are furnished to the Purchaser directly or through the Supplier by any third party, including suppliers of materials, the copyright in such materials shall remain vested in such third party. |
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| 20.1 The Purchaser and the Supplier shall keep confidential and shall not, without the written consent of the other party hereto, divulge to any third party any documents, data, or other information furnished directly or indirectly by the other party hereto in connection with the Contract, whether such information has been furnished prior to, during or following completion or termination of the Contract. Notwithstanding the above, the Supplier may furnish to its Subcontractor such documents, data, and other information it receives from the Purchaser to the extent required for the Subcontractor to perform its work under the Contract, in which event the Supplier shall obtain from such Subcontractor an undertaking of confidentiality similar to that imposed on the Supplier under GCC Clause 20. 20.2 The Purchaser shall not use such documents, data, and other information received from the Supplier for any purposes unrelated to the contract. Similarly, the Supplier shall not use such documents, data, and other information received from the Purchaser for any purpose other than the performance of the Contract. 20.3 The obligation of a party under GCC Sub-Clauses 20.1 and 20.2 above, however, shall not apply to information that:
20.4 The above provisions of GCC Clause 20 shall not in any way modify any undertaking of confidentiality given by either of the parties hereto prior to the date of the Contract in respect of the Supply or any part thereof. 20.5 The provisions of GCC Clause 20 shall survive completion or termination, for whatever reason, of the Contract. |
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| 21.1 The Supplier shall notify the Purchaser in writing of all subcontracts awarded under the Contract if not already specified in the bid. Such notification, in the original bid or later shall not relieve the Supplier from any of its obligations, duties, responsibilities, or liability under the Contract. 21.2 Subcontracts shall comply with the provisions of GCC Clauses 3 and 7. |
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| 22.1 Technical Specifications and Drawings
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| 23.1 The Supplier shall provide such packing of the Goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the Contract. During transit, the packing shall be sufficient to withstand, without limitation, rough handling and exposure to extreme temperatures, salt and precipitation, and open storage. Packing case size and weights shall take into consideration, where appropriate, the remoteness of the goods’ final destination and the absence of heavy handling facilities at all points in transit. 23.2 The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract, including additional requirements, if any, specified in the SCC, and in any other instructions ordered by the Purchaser. |
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| 24.1 Unless otherwise specified in the SCC, the Goods supplied under the Contract shall be fully insured—against loss or damage incidental to manufacture or acquisition, transportation, storage, and delivery, in accordance with the applicable Incoterms or in the manner specified in the SCC. |
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25.2 The Supplier may be required to provide any or all of the following services, including additional services, if any, specified in Schedule of Requirements and SCC: (a) performance or supervision of on-site assembly and/or startup of the supplied Goods; (b) furnishing of tools required for assembly and/or maintenance of the supplied Goods; (c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied Goods; (d) performance or supervision or maintenance and/or repair of the supplied Goods, for a period of time agreed by the parties, provided that this service shall not relieve the Supplier of any warranty obligations under this Contract; and (e) training of the Purchaser’s personnel, at the Supplier’s plant and/or on-site, in assembly, start-up, operation, maintenance, and/or repair of the supplied Goods. 25.3 Prices charged by the Supplier for incidental services, if not included in the Contract Price for the Goods, shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by the Supplier for similar services. |
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| 26.1 The Supplier shall at its own expense and at no cost to the Purchaser carry out all such tests and/or inspections of the Goods and Related Services as are specified in the SCC. 26.2 The inspections and tests may be conducted on the premises of the Supplier or its Subcontractor, at point of delivery, and/or at the Goods’ final destination, or in another place in the Purchaser’s Country as specified in the SCC. Subject to GCC Sub-Clause 26.3, if conducted on the premises of the Supplier or its Subcontractor, all reasonable facilities and assistance, including access to drawings and production data, shall be furnished to the inspectors at no charge to the Purchaser. 26.3 The Purchaser or its designated representative shall be entitled to attend the tests and/or inspections referred to in GCC Sub-Clause 26.2, provided that the Purchaser bear all of its own costs and expenses incurred in connection with such attendance including, but not limited to, all traveling and board and lodging expenses. 26.4 Whenever the Supplier is ready to carry out any such test and inspection, it shall give a reasonable advance notice, including the place and time, to the Purchaser. The Supplier shall obtain from any relevant third party or manufacturer any necessary permission or consent to enable the Purchaser or its designated representative to attend the test and/or inspection. 26.5 The Purchaser may require the Supplier to carry out any test and/or inspection not required by the Contract but deemed necessary to verify that the characteristics and performance of the Goods comply with the technical specifications codes and standards under the Contract, provided that the Supplier’s reasonable costs and expenses incurred in the carrying out of such test and/or inspection shall be added to the Contract Price. Further, if such test and/or inspection impedes the progress of manufacturing and/or the Supplier’s performance of its other obligations under the Contract, due allowance will be made in respect of the Delivery Dates and Completion Dates and the other obligations so affected. 26.6 The Supplier shall provide the Purchaser with a report of the results of any such test and/or inspection. 26.7 The Purchaser may reject any Goods or any part thereof that fail to pass any test and/or inspection or do not conform to the specifications. The Supplier shall either rectify or replace such rejected Goods or parts thereof or make alterations necessary to meet the specifications at no cost to the Purchaser, and shall repeat the test and/or inspection, at no cost to the Purchaser, upon giving a notice pursuant to GCC Sub-Clause 26.4. 26.8 The Supplier agrees that neither the execution of a test and/or inspection of the Goods or any part thereof, nor the attendance by the Purchaser or its representative, nor the issue of any report pursuant to GCC Sub-Clause 26.6, shall release the Supplier from any warranties or other obligations under the Contract. |
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| 27.1 Except as provided under GCC Clause 32, if the Supplier fails to deliver any or all of the Goods by the Date(s) of delivery or perform the Related Services within the period specified in the Contract, the Purchaser may without prejudice to all its other remedies under the Contract, deduct from the Contract Price, as liquidated damages, a sum equivalent to the percentage specified in the SCC of the delivered price of the delayed Goods or unperformed Services for each week or part thereof of delay until actual delivery or performance, up to a maximum deduction of the percentage specified in those SCC. Once the maximum is reached, the Purchaser may terminate the Contract pursuant to GCC Clause 35. |
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| 28.1 The Supplier warrants that all the Goods are new, unused, and of the most recent or current models, and that they incorporate all recent improvements in design and materials, unless provided otherwise in the Contract. 28.2 Subject to GCC Sub-Clause 22.1(b), the Supplier further warrants that the Goods shall be free from defects arising from any act or omission of the Supplier or arising from design, materials, and workmanship, under normal use in the conditions prevailing in the country of final destination. 28.3 Unless otherwise specified in the SCC, the warranty shall remain valid for twelve (12) months after the Goods, or any portion thereof as the case may be, have been delivered to and accepted at the final destination indicated in the SCC, or for eighteen (18) months after the date of shipment from the port or place of loading in the country of origin, whichever period concludes earlier. 28.4 The Purchaser shall give notice to the Supplier stating the nature of any such defects together with all available evidence thereof, promptly following the discovery thereof. The Purchaser shall afford all reasonable opportunity for the Supplier to inspect such defects. 28.5 Upon receipt of such notice, the Supplier shall, within the period specified in the SCC, expeditiously repair or replace the defective Goods or parts thereof, at no cost to the Purchaser. 28.6 If having been notified, the Supplier fails to remedy the defect within the period specified in the SCC, the Purchaser may proceed to take within a reasonable period such remedial action as may be necessary, at the Supplier’s risk and expense and without prejudice to any other rights which the Purchaser may have against the Supplier under the Contract. |
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| 29.1 The Supplier shall, subject to the Purchaser’s compliance with GCC Sub-Clause 29.2, indemnify and hold harmless the Purchaser and its employees and officers from and against any and all suits, actions or administrative proceedings, claims, demands, losses, damages, costs, and expenses of any nature, including attorney’s fees and expenses, which the Purchaser may suffer as a result of any infringement or alleged infringement of any patent, utility model, registered design, trademark, copyright, or other intellectual property right registered or otherwise existing at the date of the Contract by reason of:
Such indemnity shall not cover any use of the Goods or any part thereof other than for the purpose indicated by or to be reasonably inferred from the Contract, neither any infringement resulting from the use of the Goods or any part thereof, or any products produced thereby in association or combination with any other equipment, plant, or materials not supplied by the Supplier, pursuant to the Contract.
29.2 If any proceedings are brought or any claim is made against the Purchaser arising out of the matters referred to in GCC Sub-Clause 29.1, the Purchaser shall promptly give the Supplier a notice thereof, and the Supplier may at its own expense and in the Purchaser’s name conduct such proceedings or claim and any negotiations for the settlement of any such proceedings or claim. 29.3 If the Supplier fails to notify the Purchaser within twenty-eight (28) days after receipt of such notice that it intends to conduct any such proceedings or claim, then the Purchaser shall be free to conduct the same on its own behalf. 29.4 The Purchaser shall, at the Supplier’s request, afford all available assistance to the Supplier in conducting such proceedings or claim, and shall be reimbursed by the Supplier for all reasonable expenses incurred in so doing. 29.5 The Purchaser shall indemnify and hold harmless the Supplier and its employees, officers, and Subcontractors from and against any and all suits, actions or administrative proceedings, claims, demands, losses, damages, costs, and expenses of any nature, including attorney’s fees and expenses, which the Supplier may suffer as a result of any infringement or alleged infringement of any patent, utility model, registered design, trademark, copyright, or other intellectual property right registered or otherwise existing at the date of the Contract arising out of or in connection with any design, data, drawing, specification, or other documents or materials provided or designed by or on behalf of the Purchaser. |
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| 30.1 Except in cases of criminal negligence or willful misconduct, (a) the Supplier shall not be liable to the Purchaser, whether in contract, tort, or otherwise, for any indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or interest costs, provided that this exclusion shall not apply to any obligation of the Supplier to pay liquidated damages to the Purchaser, and (b) the aggregate liability of the Supplier to the Purchaser, whether under the Contract, in tort or otherwise, shall not exceed the total Contract Price, provided that this limitation shall not apply to the cost of repairing or replacing defective equipment, or to any obligation of the supplier to indemnify the purchaser with respect to patent infringement. |
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| 31.1 Unless otherwise specified in the Contract, if after the date of 28 days prior to date of Bid submission, any law, regulation, ordinance, order or bylaw having the force of law is enacted, promulgated, abrogated, or changed in India, where the Site is located (which shall be deemed to include any change in interpretation or application by the competent authorities) that subsequently affects the Delivery Date and/or the Contract Price, then such Delivery Date and/or Contract Price shall be correspondingly increased or decreased, to the extent that the Supplier has thereby been affected in the performance of any of its obligations under the Contract. Notwithstanding the foregoing, such additional or reduced cost shall not be separately paid or credited if the same has already been accounted for in the price adjustment provisions where applicable, in accordance with GCC Clause 15. |
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| 32.1 The Supplier shall not be liable for forfeiture of its Performance Security, liquidated damages, or termination for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure. 32.2 For purposes of this Clause, “Force Majeure” means an event or situation beyond the control of the Supplier that is not foreseeable, is unavoidable, and its origin is not due to negligence or lack of care on the part of the Supplier. Such events may include, but not be limited to, acts of the Purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions, and freight embargoes. 32.3 If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in writing of such condition and the cause thereof. Unless otherwise directed by the Purchaser in writing, the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event. |
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| 33.1 The Purchaser may at any time order the Supplier through notice in accordance GCC Clause 8, to make changes within the general scope of the Contract in any one or more of the following:
33.2 If any such change causes an increase or decrease in the cost of, or the time required for, the Supplier’s performance of any provisions under the Contract, an equitable adjustment shall be made in the Contract Price or in the Delivery/Completion Schedule, or both, and the Contract shall accordingly be amended. Any claims by the Supplier for adjustment under this Clause must be asserted within twenty-eight (28) days from the date of the Supplier’s receipt of the Purchaser’s change order. 33.3 Prices to be charged by the Supplier for any Related Services that might be needed but which were not included in the Contract shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by the Supplier for similar services. 33.4 Subject to the above, no variation in or modification of the terms of the Contract shall be made except by written amendment signed by the parties. |
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| 34.1 If at any time during performance of the Contract, the Supplier or its subcontractors should encounter conditions impeding timely delivery of the Goods or completion of Related Services pursuant to GCC Clause 13, the Supplier shall promptly notify the Purchaser in writing of the delay, its likely duration, and its cause. As soon as practicable after receipt of the Supplier’s notice, the Purchaser shall evaluate the situation and may at its discretion extend the Supplier’s time for performance, in which case the extension shall be ratified by the parties by amendment of the Contract. 34.2 Except in case of Force Majeure, as provided under GCC Clause 32, a delay by the Supplier in the performance of its Delivery and Completion obligations shall render the Supplier liable to the imposition of liquidated damages pursuant to GCC Clause 26, unless an extension of time is agreed upon, pursuant to GCC Sub-Clause 34.1. |
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| 35.1 Termination for Default
35.2 Termination for Insolvency. (a) The Purchaser may at any time terminate the Contract by giving notice to the Supplier if the Supplier becomes bankrupt or otherwise insolvent. In such event, termination will be without compensation to the Supplier, provided that such termination will not prejudice or affect any right of action or remedy that has accrued or will accrue thereafter to the Purchaser.
35.3 Termination for Convenience. (a) The Purchaser, by notice sent to the Supplier, may terminate the Contract, in whole or in part, at any time for its convenience. The notice of termination shall specify that termination is for the Purchaser’s convenience, the extent to which performance of the Supplier under the Contract is terminated, and the date upon which such termination becomes effective.
(b) The Goods that are complete and ready for shipment within twenty-eight (28) days after the Supplier’s receipt of notice of termination shall be accepted by the Purchaser at the Contract terms and prices. For the remaining Goods, the Purchaser may elect:
(i) to have any portion completed and delivered at the Contract terms and prices; and/or
(ii) to cancel the remainder and pay to the Supplier an agreed amount for partially completed Goods and Related Services and for materials and parts previously procured by the Supplier.
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| 36.1 Neither the Purchaser nor the Supplier shall assign, in whole or in part, their obligations under this Contract, except with prior written consent of the other party. |
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APPENDIX TO GENERAL CONDITIONS
Bank’s Policy- Corrupt and Fraudulent Practices
(text in this Appendix shall not be modified)
Guidelines for Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, dated January 2011:
“Fraud and Corruption:
1.16 It is the Bank’s policy to require that Borrowers (including beneficiaries of Bank loans), bidders, suppliers, contractors and their agents (whether declared or not), sub-contractors, sub-consultants, service providers or suppliers, and any personnel thereof, observe the highest standard of ethics during the procurement and execution of Bank-financed contracts.[15] In pursuance of this policy, the Bank:
(a) defines, for the purposes of this provision, the terms set forth below as follows:
(i) “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party;[16];
(ii) “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation;[17]
(iii) “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party;[18]
(iv) “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party;[19]
(v) "obstructive practice" is:
(aa) deliberately destroying, falsifying, altering, or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation, or
(bb) acts intended to materially impede the exercise of the Bank’s inspection and audit rights provided for under paragraph 1.16(e) below.
(b) will reject a proposal for award if it determines that the bidder recommended for award, or any of its personnel, or its agents, or its sub-consultants, sub-contractors, service providers, suppliers and/or their employees, has, directly or indirectly, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question;
(c) will declare misprocurement and cancel the portion of the loan allocated to a contract if it determines at any time that representatives of the Borrower or of a recipient of any part of the proceeds of the loan engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices during the procurement or the implementation of the contract in question, without the Borrower having taken timely and appropriate action satisfactory to the Bank to address such practices when they occur, including by failing to inform the Bank in a timely manner at the time they knew of the practices;
(d) will sanction a firm or individual, at any time, in accordance with the prevailing Bank’s sanctions procedures,[20] including by publicly declaring such firm or individual ineligible, either indefinitely or for a stated period of time: (i) to be awarded a Bank-financed contract; and (ii) to be a nominated[21];
(e) will require that a clause be included in bidding documents and in contracts financed by a Bank loan, requiring bidders, suppliers and contractors, and their sub-contractors, agents, personnel, consultants, service providers, or suppliers, to permit the Bank to inspect all accounts, records, and other documents relating to the submission of bids and contract performance, and to have them audited by auditors appointed by the Bank.”
| Section IX. Special Conditions of Contract | |
The following Special Conditions of Contract (SCC) shall supplement and / or amend the General Conditions of Contract (GCC). Whenever there is a conflict, the provisions herein shall prevail over those in the GCC. [The Purchaser shall select insert the appropriate wording using the samples below or other acceptable wording, and delete the text in italics]
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GCC 1.1(j) |
The Purchaser is: The Associate Dean, Mumbai Veterinary College, Parel, Mumbai 400012
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GCC 1.1 (o) |
The Project Site(s)/Final Destination(s) is/are: Department of Veterinary public Health, Mumbai Veterinary College, Parel, Mumbai 400012
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GCC 4.2 (a) |
The meaning of the trade terms shall be as prescribed by Incoterms.
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GCC 4.2 (b) |
The version edition of Incoterms shall be 2010.
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GCC 8.1 |
For notices, the Purchaser’s address shall be:
The Associate Dean, Mumbai Veterinary College, Parel, Mumbai PIN Code: 400012 Country: INDIA Telephone: 022-24131180/24137030 Facsimile number: 02224172301 Electronic mail address: mafsucaast2020@gmail.com
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GCC 10.2 |
Settlement of Disputes
The dispute settlement mechanism to be applied for adhoc arbitration shall be as follows:
(a) In case of Dispute or difference arising between the Purchaser and a domestic supplier relating to any matter arising out of or connected with this agreement, such disputes or difference shall be settled in accordance with the Arbitration and Conciliation Act, 1996. The arbitral tribunal shall consist of 3 arbitrators one each to be appointed by the Purchaser and the Supplier. The third Arbitrator shall be chosen by the two Arbitrators so appointed by the Parties and shall act as Presiding arbitrator. In case of failure of the two arbitrators appointed by the parties to reach upon a consensus within a period of 30 days from the appointment of the arbitrator appointed subsequently, the Presiding Arbitrator shall be appointed by the *Indian Council of Arbitration/president of the institution of Engineers (India)/The International center for Alternative Dispute Resolution (India).
(b) If one of the parties fails to appoint its arbitrator in pursuance of sub-clause (a) above, within 30 days after receipt of the notice of the appointment of its arbitrator by the other party, then the *Indian Council of Arbitration/president of the Institution of Engineers (India)/The International Centre for Alternative Dispute Resolution (India), shall appoint the arbitrator. A certified copy of the order of the *Indian Council of Arbitration/President of the Institution of Engineers (India)/The International Centre for Alternative Disputes Resolution (India), making such an appointment shall be furnished to each of the parties.
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(c) Arbitration proceedings shall be held at Mumbai High Court, India, and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English.
(d) The decision of the majority of arbitrators shall be final and binding upon both parties. The cost and expenses of Arbitration proceedings will be paid as determined by the arbitral tribunal. However, the expenses incurred by each party in connection with the preparation, presentation etc. of its proceedings as also the fees and expenses paid to the arbitrator appointed by such party or on its behalf shall be borne by each party itself.
(e) Where the value of the contract is Rs. 10 million and below, the disputes or differences arising shall be referred to the Sole Arbitrator. The Sole Arbitrator should be appointed by agreement between the parties; failing such agreement, by the appointing authority namely the *Indian Council of Arbitration/President of the Institution of Engineers (India)/The International Centre for Alternative Dispute Resolution (India).
(f) Except otherwise agreed to by the Parties, Arbitrators should give a decision in writing within 120 days of receipt of notification of dispute.
(* Delete whichever is not applicable).
Alternatively [Apart from the ad hoc arbitration services obtained through mutually agreed Arbitrator(s) as above, Institutional arbitration services are also available in India. Institutional arbitration dispute resolution mechanisms can be gainfully used, preferably for relatively larger contracts. Following clause may be included, if it is decided to use Institutional Services for arbitration for resolution of disputes, and in such a case other clauses related to Arbitration/ Arbitrator would be deleted. In the sample clause below, substitute the reference to ‘ICA Rules of Conciliation’ by the specific institution that is sought to be engaged e.g. The International Centre for Alternative Dispute Resolution (ICADR), The Indian Institute of Arbitration and Mediation (IIAM), Indian Chamber’s Council of Arbitration, Delhi International Arbitration Centre (DAC), Council For National and International Commercial Arbitration, London Court of International Arbitration (India Centre) or the like.] Any dispute or difference whatsoever arising between the parties out of or relating to the supply, erection, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by arbitration in accordance with the Rules of Domestic Commercial Arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be binding on the parties.
The arbitral tribunal shall consist of 3 Arbitrators, arbitration proceedings shall be held at Mumbai, India and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English. [ICA rules provide for arbitration tribunal of 3 arbitrators if the value of claim is over Rs 1 crore unless the parties have agreed otherwise for a sole arbitrator]. Except as otherwise agreed to by the Parties, Arbitrators should give a decision in writing within 120 days of receipt of notification of dispute.
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GCC 12.1 and 25.2 |
The scope of supply for the Goods and Related Services to be supplied shall be as specified below: [indicate the scope of the supply including the related services below as given in Schedule of Requirements]
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GCC 13.1 |
Details of Shipping and other Documents to be furnished by the Supplier are given below:
GCC 13.1 Upon delivery of the goods to the transporter/consignee, the supplier shall notify the purchaser and mail the following documents to the Purchaser :
(i) .......... Copies of the Supplier invoice showing contract number, goods description, quantity, unit price, total amount;
(ii) Delivery note, Railway receipt, or Road consignment note or equivalent transport document or acknowledgement of receipt of goods from the Consignee;
(iii) ............. Copies of packing list identifying contents of each package;
(iv) Insurance certificate;
(v) Manufacturer’s/Supplier’s warranty certificate;
(vi) Inspection certificate issued by the nominated inspection agency, and the Supplier’s factory inspection report; and
(vii) Certificate or origin.
The above documents shall be received by the Purchaser before arrival of the Goods (except where it is handed over to the Consignee with all documents) and if not received, the supplier will be responsible for any consequent expenses.
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GCC 15.1 |
The prices charged for the Goods supplied and the related Services performed [insert “shall” or “shall not,” as appropriate] be adjustable. If prices are adjustable, the method used to calculate the price adjustment is given in the attachment.
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GCC 16.1 |
GCC 16.1 Payment shall be made in Indian Rupees in the following manner:
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(a) (i) Advance Payment: Ten (10) % of the total contract price shall be paid within thirty (30) days of signing of Contract and upon submission of claim / against a simple receipt and a bank guarantee for the equivalent amount valid until the goods are delivered and in the form provided in the bidding documents or another form acceptable to the Purchaser.
(ii) On Delivery: Eighty (80)% of the contract price shall be paid on receipt of Goods and upon submission of the documents specified in Clause 13 of SCC; and
(iii) On Final Acceptance: the remaining ten (10) % of the Contract Price shall be paid within thirty (30) days after the date of the Acceptance Certificate issued by the Purchaser’s representative in the proforma given in Section VII - item 6. (b) The supervision charges and the to-and-fro travel charges shall be paid for the actual person days deployed and actual number of visits undertaken by the supervisor(s) within thirty (30) days of receipt of claim. No charges will be paid for intervening and preceding holidays. A Person day shall consist of eight working hours during a period of 24 hours. In case of work beyond eight hours (during the said period of 24 hours) such periods shall be added and the total number of hours achieved shall be converted into person days, presuming each person day consists of eight working hours.
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(c) (i) For all the payments to be made, against Bank guarantees, the bank guarantee shall be issued by a Scheduled Indian Bank or a foreign bank located in India in the format enclosed at Section X. The guarantees issued by other banks should be confirmed by a Scheduled Indian Bank or a foreign bank operating in India.
(ii) Bank guarantees for advance payment shall be released not later than 30 days after the date of completion of supply of the goods at their final destination.
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GCC 16.5 |
The payment-delay period after which the Purchaser shall pay interest to the supplier shall be 30 days.
The interest rate that shall be applied is …….%. (Prime Bank lending rate of State Bank of India)
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GCC 17 | In the case of tax/ duty waiver, the purchaser will issue only the certificates in terms of the Government of India’s notification as per information given by supplier in form stipulated in Section IV. Supplier is solely responsible for obtaining such benefits and in case of failure to receive such benefits, the purchaser will not compensate the supplier separately.
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GCC 18.1 |
Performance Security to the Purchaser shall be for an amount of 5% of the contract value, valid up to 60 days after the date of completion of performance obligations including warranty obligations.
In the event of any correction of defects or replacement of defective material during the warranty period, the warranty for the corrected/ replaced material shall be extended to a further period of 12 months and the Performance Bank guarantee for proportionate value shall be extended 60 days over and above the extended warranty period.
[The amount of the Performance Security is usually expressed as a percentage of the Contract Price. The percentage varies according to the Purchaser’s perceived risk and impact of non-performance by the Supplier. 5 to 10% percentage is used under normal circumstances]
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GCC 18.3 |
If required, the Performance Security shall be in the form of a “Bank Guarantee” or “a cashier’s cheque or banker’s certified cheque or crossed demand draft or pay order” drawn in favour of the Purchaser.
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GCC 18.4
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Discharge of the performance Security shall take place not later than 60 days following the date of completion of the Supplier’s performance obligations, including the warranty obligation, under the contract.
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GCC 18.5 |
Add as Clause 18.5 to the GCC the following:
In the event of any contractual amendment, the Supplier shall, within 21 days of receipt of such amendment, furnish the amendment to the Performance Security, rendering the same valid for the duration of the Contract, as amended for 60 days after the completion of performance obligations including warranty obligations.
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GCC 23.2 |
Packing Instructions: The Supplier will be required to make separate packages for each Consignee. Each package will be marked on three sides with proper paint/indelible ink with the following:
(i) Project; (ii) Contract No.; (iii) Country of Origin of Goods; (iv) Supplier’s Name; (v) Packing List Reference Number.
Suppliers should use recycled materials as much as possible for packing |
GCC 24.1 |
The insurance shall be paid in an amount equal to 110 percent of the EXW value of the Goods from “Warehouse to warehouse (final destination)” on “All Risks” basis including War Risks and Strikes.
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GCC 25.1 |
The Supplier is required under the Contract to transport the Goods duly insured to the specified final destination, and all related costs shall be included in the Contract Price.
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GCC 25.2 | Incidental services to be provided are:
[Selected services covered under GCC Clause 25.2 and/or other should be specified with the desired features. The price quoted in the bid price or agreed with the selected Supplier shall be included in the Contract Price.]
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GCC 26.1 |
The inspections and tests shall be: [insert nature, frequency, procedures for carrying out the inspections and tests]
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GCC 26.2 |
The Inspections and tests shall be conducted at: [insert name(s) of location(s)]
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GCC 27.1 |
The liquidated damages shall be: 0.5% of contract price per week or part thereof.
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GCC 27.2 |
The maximum amount of liquidated damages shall be: 10% of the contract price.
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GCC 28.3 |
The period of validity of the Warranty shall be: 36 Months from the date of successful installation of the equipment For purposes of the Warranty, the place(s) of final destination(s) shall be:
[insert name(s) of location(s)] Sample provision
GCC 28.3—In partial modification of the provisions, the warranty period shall be _____ hours of operation or _____ months from date of acceptance of the Goods or (_____) months from the date of shipment, whichever occurs earlier. The Supplier shall, in addition, comply with the performance and/or consumption guarantees specified under the Contract. If, for reasons attributable to the Supplier, these guarantees are not attained in whole or in part, the Supplier shall, at its discretion, either:
(a) make such changes, modifications, and/or additions to the Goods or any part thereof as may be necessary in order to attain the contractual guarantees specified in the Contract at its own cost and expense and to carry out further performance tests in accordance with SCC 4, or
(b) pay liquidated damages to the Purchaser with respect to the failure to meet the contractual guarantees. The rate of these liquidated damages shall be (______).
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GCC 28.5 |
The period for repair (Within 24 hours) or replacement shall be within 15 days. |
GCC 31.1 | This clause will apply only to variations in GST and other taxes payable in India on the final product which is being supplied and not for variations in tax on the individual components / raw materials which go into the product.
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[1] Substitute by “contracts” where Bids are invited concurrently for multiple contracts. In all such cases add a new para. 3 as follows: “Bidders may Bid for one or several contracts, as further defined in the bidding document. Bidders wishing to offer discounts in case they are awarded more than one contract will be allowed to do so, provided those discounts are included in the Letter of Bid, and renumber paras 3 - 9.”
[2]Bidder to use as appropriate
[3] In the case of a JV, the bidder should be stated as “a Joint Venture consisting of ………., and …….”.
[4] The Applicant should insert the amount of the guarantee in words and figures denominated in Indian Rupees. This figure should be the same as shown in Clause 19.1 of the Instructions to Bidders.
[5] 45 days after the end of the validity period of the Bid.
[6] This declaration refers to ITB 14.9 and shall be retained only if ITB 14.9 is retained. The format may be modified as per the latest instructions of Government of India.
[7] In this context, any action to influence the procurement process or contract execution for undue advantage is improper.
[8] For the purpose of this sub-paragraph, “another party” refers to a public official acting in relation to the procurement process or contract execution. In this context, “public official” includes World Bank staff and employees of other organizations taking or reviewing procurement decisions.
[9] For the purpose of this sub-paragraph, “party” refers to a public official; the terms “benefit” and “obligation” relate to the procurement process or contract execution; and the “act or omission” is intended to influence the procurement process or contract execution.
[10] For the purpose of this sub-paragraph, “parties” refers to participants in the procurement process (including public officials) attempting either themselves, or through another person or entity not participating in the procurement or selection process, to simulate competition or to establish bid prices at artificial, non-competitive levels, or are privy to each other’s bid prices or other conditions.
[11] For the purpose of this sub-paragraph, “party” refers to a participant in the procurement process or contract execution.
[12] A firm or individual may be declared ineligible to be awarded a Bank financed contract upon: (i) completion of the Bank’s sanctions proceedings as per its sanctions procedures, including, inter alia, cross-debarment as agreed with other International Financial Institutions, including Multilateral Development Banks, and through the application the World Bank Group corporate administrative procurement sanctions procedures for fraud and corruption; and (ii) as a result of temporary suspension or early temporary suspension in connection with an ongoing sanctions proceeding. See footnote 14 and paragraph 8 of Appendix 1 of these Guidelines.
[13] A nominated sub-contractor, consultant, manufacturer or supplier, or service provider (different names are used depending on the particular bidding document) is one which has either been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
[14] Bid security listed here must be the same as provided under ITB/BDS 19.1.
[15] In this context, any action to influence the procurement process or contract execution for undue advantage is improper.
[16] For the purpose of this sub-paragraph, “another party” refers to a public official acting in relation to the procurement process or contract execution. In this context, “public official” includes World Bank staff and employees of other organizations taking or reviewing procurement decisions.
[17] For the purpose of this sub-paragraph, “party” refers to a public official; the terms “benefit” and “obligation” relate to the procurement process or contract execution; and the “act or omission” is intended to influence the procurement process or contract execution.
[18] For the purpose of this sub-paragraph, “parties” refers to participants in the procurement process (including public officials) attempting either themselves, or through another person or entity not participating in the procurement or selection process, to simulate competition or to establish bid prices at artificial, non-competitive levels, or are privy to each other’s bid prices or other conditions.
[19] For the purpose of this sub-paragraph, “party” refers to a participant in the procurement process or contract execution.
[20] A firm or individual may be declared ineligible to be awarded a Bank financed contract upon: (i) completion of the Bank’s sanctions proceedings as per its sanctions procedures, including, inter alia, cross-debarment as agreed with other International Financial Institutions, including Multilateral Development Banks, and through the application the World Bank Group corporate administrative procurement sanctions procedures for fraud and corruption; and (ii) as a result of temporary suspension or early temporary suspension in connection with an ongoing sanctions proceeding. See footnote 14 and paragraph 8 of Appendix 1 of these Guidelines.
[21] A nominated sub-contractor, consultant, manufacturer or supplier, or service provider (different names are used depending on the particular bidding document) is one which has either been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
| Section IX. Special Conditions of Contract | |
The following Special Conditions of Contract (SCC) shall supplement and / or amend the General Conditions of Contract (GCC). Whenever there is a conflict, the provisions herein shall prevail over those in the GCC. [The Purchaser shall select insert the appropriate wording using the samples below or other acceptable wording, and delete the text in italics]
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GCC 1.1(j) |
The Purchaser is: The Associate Dean, Mumbai Veterinary College, Parel, Mumbai 400012
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GCC 1.1 (o) |
The Project Site(s)/Final Destination(s) is/are: Department of Veterinary public Health, Mumbai Veterinary College, Parel, Mumbai 400012
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GCC 4.2 (a) |
The meaning of the trade terms shall be as prescribed by Incoterms.
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GCC 4.2 (b) |
The version edition of Incoterms shall be 2010.
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GCC 8.1 |
For notices, the Purchaser’s address shall be:
The Associate Dean, Mumbai Veterinary College, Parel, Mumbai PIN Code: 400012 Country: INDIA Telephone: 022-24131180/24137030 Facsimile number: 02224172301 Electronic mail address: mafsucaast2020@gmail.com
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GCC 10.2 |
Settlement of Disputes
The dispute settlement mechanism to be applied for adhoc arbitration shall be as follows:
(a) In case of Dispute or difference arising between the Purchaser and a domestic supplier relating to any matter arising out of or connected with this agreement, such disputes or difference shall be settled in accordance with the Arbitration and Conciliation Act, 1996. The arbitral tribunal shall consist of 3 arbitrators one each to be appointed by the Purchaser and the Supplier. The third Arbitrator shall be chosen by the two Arbitrators so appointed by the Parties and shall act as Presiding arbitrator. In case of failure of the two arbitrators appointed by the parties to reach upon a consensus within a period of 30 days from the appointment of the arbitrator appointed subsequently, the Presiding Arbitrator shall be appointed by the *Indian Council of Arbitration/president of the institution of Engineers (India)/The International center for Alternative Dispute Resolution (India).
(b) If one of the parties fails to appoint its arbitrator in pursuance of sub-clause (a) above, within 30 days after receipt of the notice of the appointment of its arbitrator by the other party, then the *Indian Council of Arbitration/president of the Institution of Engineers (India)/The International Centre for Alternative Dispute Resolution (India), shall appoint the arbitrator. A certified copy of the order of the *Indian Council of Arbitration/President of the Institution of Engineers (India)/The International Centre for Alternative Disputes Resolution (India), making such an appointment shall be furnished to each of the parties.
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(c) Arbitration proceedings shall be held at Mumbai High Court, India, and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English.
(d) The decision of the majority of arbitrators shall be final and binding upon both parties. The cost and expenses of Arbitration proceedings will be paid as determined by the arbitral tribunal. However, the expenses incurred by each party in connection with the preparation, presentation etc. of its proceedings as also the fees and expenses paid to the arbitrator appointed by such party or on its behalf shall be borne by each party itself.
(e) Where the value of the contract is Rs. 10 million and below, the disputes or differences arising shall be referred to the Sole Arbitrator. The Sole Arbitrator should be appointed by agreement between the parties; failing such agreement, by the appointing authority namely the *Indian Council of Arbitration/President of the Institution of Engineers (India)/The International Centre for Alternative Dispute Resolution (India).
(f) Except otherwise agreed to by the Parties, Arbitrators should give a decision in writing within 120 days of receipt of notification of dispute.
(* Delete whichever is not applicable).
Alternatively [Apart from the ad hoc arbitration services obtained through mutually agreed Arbitrator(s) as above, Institutional arbitration services are also available in India. Institutional arbitration dispute resolution mechanisms can be gainfully used, preferably for relatively larger contracts. Following clause may be included, if it is decided to use Institutional Services for arbitration for resolution of disputes, and in such a case other clauses related to Arbitration/ Arbitrator would be deleted. In the sample clause below, substitute the reference to ‘ICA Rules of Conciliation’ by the specific institution that is sought to be engaged e.g. The International Centre for Alternative Dispute Resolution (ICADR), The Indian Institute of Arbitration and Mediation (IIAM), Indian Chamber’s Council of Arbitration, Delhi International Arbitration Centre (DAC), Council For National and International Commercial Arbitration, London Court of International Arbitration (India Centre) or the like.] Any dispute or difference whatsoever arising between the parties out of or relating to the supply, erection, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by arbitration in accordance with the Rules of Domestic Commercial Arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be binding on the parties.
The arbitral tribunal shall consist of 3 Arbitrators, arbitration proceedings shall be held at Mumbai, India and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English. [ICA rules provide for arbitration tribunal of 3 arbitrators if the value of claim is over Rs 1 crore unless the parties have agreed otherwise for a sole arbitrator]. Except as otherwise agreed to by the Parties, Arbitrators should give a decision in writing within 120 days of receipt of notification of dispute.
|
GCC 12.1 and 25.2 |
The scope of supply for the Goods and Related Services to be supplied shall be as specified below: [indicate the scope of the supply including the related services below as given in Schedule of Requirements]
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GCC 13.1 |
Details of Shipping and other Documents to be furnished by the Supplier are given below:
GCC 13.1 Upon delivery of the goods to the transporter/consignee, the supplier shall notify the purchaser and mail the following documents to the Purchaser :
(i) .......... Copies of the Supplier invoice showing contract number, goods description, quantity, unit price, total amount;
(ii) Delivery note, Railway receipt, or Road consignment note or equivalent transport document or acknowledgement of receipt of goods from the Consignee;
(iii) ............. Copies of packing list identifying contents of each package;
(iv) Insurance certificate;
(v) Manufacturer’s/Supplier’s warranty certificate;
(vi) Inspection certificate issued by the nominated inspection agency, and the Supplier’s factory inspection report; and
(vii) Certificate or origin.
The above documents shall be received by the Purchaser before arrival of the Goods (except where it is handed over to the Consignee with all documents) and if not received, the supplier will be responsible for any consequent expenses.
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GCC 15.1 |
The prices charged for the Goods supplied and the related Services performed [insert “shall” or “shall not,” as appropriate] be adjustable. If prices are adjustable, the method used to calculate the price adjustment is given in the attachment.
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GCC 16.1 |
GCC 16.1 Payment shall be made in Indian Rupees in the following manner:
|
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(a) (i) Advance Payment: Ten (10) % of the total contract price shall be paid within thirty (30) days of signing of Contract and upon submission of claim / against a simple receipt and a bank guarantee for the equivalent amount valid until the goods are delivered and in the form provided in the bidding documents or another form acceptable to the Purchaser.
(ii) On Delivery: Eighty (80)% of the contract price shall be paid on receipt of Goods and upon submission of the documents specified in Clause 13 of SCC; and
(iii) On Final Acceptance: the remaining ten (10) % of the Contract Price shall be paid within thirty (30) days after the date of the Acceptance Certificate issued by the Purchaser’s representative in the proforma given in Section VII - item 6. (b) The supervision charges and the to-and-fro travel charges shall be paid for the actual person days deployed and actual number of visits undertaken by the supervisor(s) within thirty (30) days of receipt of claim. No charges will be paid for intervening and preceding holidays. A Person day shall consist of eight working hours during a period of 24 hours. In case of work beyond eight hours (during the said period of 24 hours) such periods shall be added and the total number of hours achieved shall be converted into person days, presuming each person day consists of eight working hours.
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(c) (i) For all the payments to be made, against Bank guarantees, the bank guarantee shall be issued by a Scheduled Indian Bank or a foreign bank located in India in the format enclosed at Section X. The guarantees issued by other banks should be confirmed by a Scheduled Indian Bank or a foreign bank operating in India.
(ii) Bank guarantees for advance payment shall be released not later than 30 days after the date of completion of supply of the goods at their final destination.
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GCC 16.5 |
The payment-delay period after which the Purchaser shall pay interest to the supplier shall be 30 days.
The interest rate that shall be applied is …….%. (Prime Bank lending rate of State Bank of India)
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GCC 17 | In the case of tax/ duty waiver, the purchaser will issue only the certificates in terms of the Government of India’s notification as per information given by supplier in form stipulated in Section IV. Supplier is solely responsible for obtaining such benefits and in case of failure to receive such benefits, the purchaser will not compensate the supplier separately.
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GCC 18.1 |
Performance Security to the Purchaser shall be for an amount of 5% of the contract value, valid up to 60 days after the date of completion of performance obligations including warranty obligations.
In the event of any correction of defects or replacement of defective material during the warranty period, the warranty for the corrected/ replaced material shall be extended to a further period of 12 months and the Performance Bank guarantee for proportionate value shall be extended 60 days over and above the extended warranty period.
[The amount of the Performance Security is usually expressed as a percentage of the Contract Price. The percentage varies according to the Purchaser’s perceived risk and impact of non-performance by the Supplier. 5 to 10% percentage is used under normal circumstances]
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GCC 18.3 |
If required, the Performance Security shall be in the form of a “Bank Guarantee” or “a cashier’s cheque or banker’s certified cheque or crossed demand draft or pay order” drawn in favour of the Purchaser.
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GCC 18.4
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Discharge of the performance Security shall take place not later than 60 days following the date of completion of the Supplier’s performance obligations, including the warranty obligation, under the contract.
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GCC 18.5 |
Add as Clause 18.5 to the GCC the following:
In the event of any contractual amendment, the Supplier shall, within 21 days of receipt of such amendment, furnish the amendment to the Performance Security, rendering the same valid for the duration of the Contract, as amended for 60 days after the completion of performance obligations including warranty obligations.
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GCC 23.2 |
Packing Instructions: The Supplier will be required to make separate packages for each Consignee. Each package will be marked on three sides with proper paint/indelible ink with the following:
(i) Project; (ii) Contract No.; (iii) Country of Origin of Goods; (iv) Supplier’s Name; (v) Packing List Reference Number.
Suppliers should use recycled materials as much as possible for packing |
GCC 24.1 |
The insurance shall be paid in an amount equal to 110 percent of the EXW value of the Goods from “Warehouse to warehouse (final destination)” on “All Risks” basis including War Risks and Strikes.
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GCC 25.1 |
The Supplier is required under the Contract to transport the Goods duly insured to the specified final destination, and all related costs shall be included in the Contract Price.
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GCC 25.2 | Incidental services to be provided are:
[Selected services covered under GCC Clause 25.2 and/or other should be specified with the desired features. The price quoted in the bid price or agreed with the selected Supplier shall be included in the Contract Price.]
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GCC 26.1 |
The inspections and tests shall be: [insert nature, frequency, procedures for carrying out the inspections and tests]
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GCC 26.2 |
The Inspections and tests shall be conducted at: [insert name(s) of location(s)]
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GCC 27.1 |
The liquidated damages shall be: 0.5% of contract price per week or part thereof.
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GCC 27.2 |
The maximum amount of liquidated damages shall be: 10% of the contract price.
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GCC 28.3 |
The period of validity of the Warranty shall be: 36 Months from the date of successful installation of the equipment For purposes of the Warranty, the place(s) of final destination(s) shall be:
[insert name(s) of location(s)] Sample provision
GCC 28.3—In partial modification of the provisions, the warranty period shall be _____ hours of operation or _____ months from date of acceptance of the Goods or (_____) months from the date of shipment, whichever occurs earlier. The Supplier shall, in addition, comply with the performance and/or consumption guarantees specified under the Contract. If, for reasons attributable to the Supplier, these guarantees are not attained in whole or in part, the Supplier shall, at its discretion, either:
(a) make such changes, modifications, and/or additions to the Goods or any part thereof as may be necessary in order to attain the contractual guarantees specified in the Contract at its own cost and expense and to carry out further performance tests in accordance with SCC 4, or
(b) pay liquidated damages to the Purchaser with respect to the failure to meet the contractual guarantees. The rate of these liquidated damages shall be (______).
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GCC 28.5 |
The period for repair (Within 24 hours) or replacement shall be within 15 days. |
GCC 31.1 | This clause will apply only to variations in GST and other taxes payable in India on the final product which is being supplied and not for variations in tax on the individual components / raw materials which go into the product.
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"},{"id":"OP00093831","notice_type":"Invitation for Bids","noticedate":"06-Aug-2020","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2020-09-18T00:00:00Z","submission_deadline_time":"15:00","project_ctry_name":"India","project_id":"P151072","project_name":"National Agricultural Higher Education Project","bid_reference_no":"IN-IVRI IZATNAGAR-163987-GO-RFB","bid_description":"Transmission Electron Microscope with accessories (One)-01Nos.","procurement_group":"GO","procurement_method_code":"RFB","procurement_method_name":"Request for Bids","contact_address":"IZATNAGAR","contact_ctry_name":"India","contact_email":"ivricao@gmail.com","contact_name":"Debashish Moitra","contact_organization":"IVRI IZATNAGAR","contact_phone_no":"+919830030793","submission_date":"2020-08-06T00:00:00Z","notice_text":"
\n\n
Indian Veterinary Research Institute
\n\nIzzat Nagar, Bareilly, U.P.
\n\n\n\n
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\n\n
International Competitive Bidding
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IFB No. 10/CAAST/19-20
\n\n\n\n
BIDDING DOCUMENT FOR
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SUPPLY, INSTALLATION, AND COMMISSIONING OF [Transmission Electron Microscope with Accessories]
\n\n\n\n
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PROJECT NAME: NATIONAL AGRICULTURAL HIGHER EDUCATION PROJECT
\n\nComponent No. : 01
\n\nSub-component : CAAST-ACLH
\n\n\n\n
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Purchaser:
\n\n\n\n
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[Indian Veterinary Research Institute] India.
\n\n[Izatnagar, Bareilly-243122]
\n\n[Ph. No. +910581-2310195]
\n\n[Fax No. +910581-2303284]
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Issued on:[7th August, 2020]
\n\n\n\n
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Invitation for Bids
\n\n\n\n
Date : [07/08/2020]
\n\nCOUNTRY : INDIA
\n\n\n\n
PROJECT : National Agricultural Higher Education Project
\n\n[Project ID P151072]
\n\n\n\n
Loan No. : 8776-IN
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NAME OF EQUIPMENTS :Supply, Installation and commissioning of Transmission Electron Microscope with Accessories
\n\n\n\n
IFB NO. : [10/CAAST/19-20]
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Reference No. : [IN-IVRI IZATNAGAR-122196-GO-RFB]
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| \n\t\t\t Sch. No. \n\t\t\t | \n\t\t\t\n\t\t\t Equipment Name \n\t\t\t | \n\t\t\t\n\t\t\t Qty. \n\n\t\t\t(In Nos.) \n\t\t\t | \n\t\t\t\n\t\t\t Bid Security Amount in Indian Rs. or its equivalent in a freely convertible currency \n\t\t\t | \n\t\t|
| \n\t\t\t In INR \n\t\t\t | \n\t\t\t\n\t\t\t In US$ \n\t\t\t | \n\t\t|||
| \n\t\t\t I \n\t\t\t | \n\t\t\t\n\t\t\t Transmission Electron Microscope with Accessories \n\t\t\t | \n\t\t\t\n\t\t\t 01 \n\t\t\t | \n\t\t\t\n\t\t\t 6,00,000/- \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
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Please note that non-attendance at the pre-bid conference will not be the cause of disqualification of the bidders.
\n\n\n\n
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\n\n
\n\n
D. Moitra, Procurement Officer
\n\nAttn: CAO, IVRI, Izatnagar, Bareilly UP-243122
\n\nTel: + 910581-2310195
\n\nFax: + 910581-2303284
\n\nE-mail: ivricao@gmail.com
\n\nWeb site: www.ivri.nic.in
\n\n\n\n
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Table of Contents
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PART 1 – Bidding Procedures............................................................................................... 1
\n\nSection I. Instructions to Bidders............................................................................................. 3
\n\nSection II. Bid Data Sheet (BDS).......................................................................................... 25
\n\nSection III. Evaluation and Qualification Criteria................................................................. 33
\n\nSection IV. Bidding Forms.................................................................................................... 38
\n\nSection V. Eligible Countries................................................................................................. 61
\n\nSection VI. Bank Policy - Corrupt and Fraudulent Practices.................................................. 63
\n\nPART 2 – Supply Requirements.......................................................................................... 65
\n\nSection VII. Schedule of Requirements................................................................................. 67
\n\nPART 3 - Contract................................................................................................................ 75
\n\nSection VIII. General Conditions of Contract....................................................................... 77
\n\nSection IX. Special Conditions of Contract........................................................................... 97
\n\nSection X. Contract Forms................................................................................................... 105
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PART 1 – Bidding Procedures
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| \n\t\t\t Section I. Instructions to Bidders \n\t\t\t | \n\t\t
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Table of Clauses
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A. General............................................................................................................................... 5
\n\n1... Scope of Bid........................................................................................................................ 5
\n\n2... Source of Funds................................................................................................................... 5
\n\n3... Corrupt and Fraudulent Practices........................................................................................ 5
\n\n4... Eligible Bidders................................................................................................................... 6
\n\n5... Eligible Goods and Related Services.................................................................................. 8
\n\nB. Contents of Bidding Document......................................................................................... 8
\n\n6... Sections of Bidding Document........................................................................................... 8
\n\n7... Clarification of Bidding Documents, Site Visit, Pre-Bid Meeting..................................... 9
\n\n8... Amendment of Bidding Document..................................................................................... 9
\n\nC. Preparation of Bids............................................................................................................ 9
\n\n9... Cost of Bidding................................................................................................................... 9
\n\n10. Language of Bid.................................................................................................................. 9
\n\n11. Documents Comprising the Bid........................................................................................ 10
\n\n12. Letter of Bid and Price Schedules..................................................................................... 10
\n\n13. Alternative Bids................................................................................................................. 10
\n\n14. Bid Prices and Discounts................................................................................................... 10
\n\n15. Currencies of Bid and Payment......................................................................................... 12
\n\n16. Documents Establishing the Eligibility and Conformity of the Goods and Related Services 13
\n\n17. Documents Establishing the Eligibility and Qualifications of the Bidder....................... 13
\n\n18. Period of Validity of Bids................................................................................................. 14
\n\n19. Bid Security....................................................................................................................... 14
\n\n20. Format and Signing of Bid................................................................................................ 16
\n\nD. Submission and Opening of Bids..................................................................................... 16
\n\n21. Sealing and Marking of Bids............................................................................................. 16
\n\n22. Deadline for Submission of Bids....................................................................................... 17
\n\n23. Late Bids........................................................................................................................... 17
\n\n24. Withdrawal, Substitution, and Modification of Bids........................................................ 17
\n\n25. Bid Opening...................................................................................................................... 17
\n\nE. Evaluation and Comparison of Bids............................................................................... 18
\n\n26. Confidentiality................................................................................................................... 19
\n\n27. Clarification of Bids.......................................................................................................... 19
\n\n28. Deviations, Reservations, and Omissions.......................................................................... 19
\n\n29. Determination of Responsiveness...................................................................................... 19
\n\n30. Nonconformities, Errors and Omissions............................................................................ 20
\n\n31. Correction of Arithmetical Errors...................................................................................... 20
\n\n32. Conversion to Single Currency.......................................................................................... 21
\n\n33. Margin of Preference........................................................................................................ 21
\n\n34. Evaluation of Bids............................................................................................................. 21
\n\n35. Comparison of Bids........................................................................................................... 22
\n\n36. Qualification of the Bidder............................................................................................... 22
\n\n37. Purchaser’s Right to Accept Any Bid, and to Reject Any or All Bids............................. 22
\n\nF. Award of Contract............................................................................................................ 22
\n\n38. Award Criteria................................................................................................................... 22
\n\n39. Purchaser’s Right to Vary Quantities at Time of Award.................................................. 23
\n\n40. Notification of Award....................................................................................................... 23
\n\n41. Signing of Contract........................................................................................................... 23
\n\n42. Performance Security......................................................................................................... 24
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| \n\t\t\t Section I. Instructions to Bidders \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 1. Scope of Bid \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 2. Source of Funds \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 3. Corrupt and Fraudulent Practices \n\t\t\t | \n\t\t\t\n\t\t\t 3.1 The Bank requires compliance with its policy in regard to corrupt and fraudulent practices as set forth in Section VI. \n\n\t\t\t3.2 In further pursuance of this policy, Bidders shall permit and shall cause its agents (where declared or not), sub-contractors, sub-consultants, service providers or suppliers and to permit the Bank to inspect all accounts, records and other documents relating to the submission of the application, bid submission (in case prequalified), and contract performance (in the case of award), and to have them audited by auditors appointed by the Bank. \n\t\t\t | \n\t\t
| \n\t\t\t 4. Eligible Bidders \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 5. Eligible Goods and Related Services \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t B. Contents of Bidding Document \n\t\t\t | \n\t\t
| \n\t\t\t 6. Sections of Bidding Document \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
PART 1 Bidding Procedures \n\n\t\t\t
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| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t PART 2 Supply Requirements \n\n\t\t\t
PART 3 Contract \n\n\t\t\t
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| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t 7. Clarification of Bidding Documents \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t 8. Amendment of Bidding Document \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t C. Preparation of Bids \n\t\t\t | \n\t\t
| \n\t\t\t 9. Cost of Bidding \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 10. Language of Bid \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 11. Documents Comprising the Bid \n\t\t\t | \n\t\t\t\n\t\t\t
\n\n\t\t\t 11.2 In addition to the requirements under ITB 11.1, bids submitted by a JV shall include a copy of the Joint Venture Agreement entered into by all members. Alternatively, a letter of intent to execute a Joint Venture Agreement in the event of a successful bid shall be signed by all members and submitted with the bid, together with a copy of the proposed Agreement. \n\n\t\t\t11.3 The Bidder shall furnish in the Letter of Bid information on commissions and gratuities, if any, paid or to be paid to agents or any other party relating to this Bid. \n\t\t\t | \n\t\t
| \n\t\t\t 12. Letter of Bid and Price Schedules \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 13. Alternative Bids \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t 14. Bid Prices and Discounts \n\t\t\t | \n\t\t\t\n\t\t\t
(i) the price of the Goods quoted EXW (ex-works, ex-factory, ex warehouse, ex showroom, or off-the-shelf, as applicable), including all customs duties and sales and other taxes already paid or payable on the components and raw material used in the manufacture or assembly of the Goods; \n\n\t\t\t(ii) any Purchaser’s Country sales tax and other taxes which will be payable on the Goods if the contract is awarded to the Bidder; and \n\n\t\t\t(iii) the price for inland transportation, insurance, and other local services required to convey the Goods to their final destination (Project Site) specified in theBDS. \n\n\t\t\t
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| \n\t\t\t 15. Currencies of Bid and Payment \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 16. Documents Establishing the Eligibility and Conformity of the Goods and Related Services \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 17. Documents Establishing the Eligibility and Qualifications of the Bidder \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 18. Period of Validity of Bids \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 19. Bid Security \n\t\t\t | \n\t\t\t\n\t\t\t
from a reputable source from an eligible country. If the unconditional guarantee is issued by a financial institution located outside the Purchaser’s Country, the issuing financial institution shall have a correspondent financial institution located in the Purchaser’s Country to make it enforceable. In the case of a bank guarantee, the bid security shall be submitted either using the Bid Security Form included in Section IV, Bidding Forms, or in another substantially similar format approved by the Purchaser prior to bid submission. The bid security shall be valid for twenty-eight (28) days beyond the original validity period of the bid, or beyond any period of extension if requested under ITB 18.2. \n\n\t\t\t
the Borrower may, if provided for in the BDS, declare the Bidder ineligible to be awarded a contract by the Purchaser for a period of time as stated in the BDS. \n\t\t\t | \n\t\t
| \n\t\t\t 20. Format and Signing of Bid \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
\n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D. Submission and Opening of Bids \n\t\t\t | \n\t\t
| \n\t\t\t 21. Sealing and Marking of Bids \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 22. Deadline for Submission of Bids \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 23. Late Bids \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 24. Withdrawal, Substitution, and Modification of Bids \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 25. Bid Opening \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\n\t\t\t E. Evaluation and Comparison of Bids \n\t\t\t | \n\t\t
| \n\t\t\t 26. Confidentiality \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 27. Clarification of Bids \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 28. Deviations, Reservations, and Omissions \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 29. Determination of Responsiveness \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 30. Nonconformities, Errors and Omissions \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 31. Correction of Arithmetical Errors \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 32. Conversion to Single Currency \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 33. Margin of Preference \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 34. Evaluation of Bids \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 35. Comparison of Bids \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 36. Qualification of the Bidder \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 37. Purchaser’s Right to Accept Any Bid, and to Reject Any or All Bids \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t F. Award of Contract \n\t\t\t | \n\t\t
| \n\t\t\t 38. Award Criteria \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 39. Purchaser’s Right to Vary Quantities at Time of Award \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 40. Notification of Award \n\t\t\t | \n\t\t\t\n\t\t\t
(i) name of each Bidder who submitted a Bid; \n\n\t\t\t(ii) bid prices as read out at Bid Opening; \n\n\t\t\t(iii) name and evaluated prices of each Bid that was evaluated; \n\n\t\t\t(iv) name of bidders whose bids were rejected and the reasons for their rejection; and \n\n\t\t\t(v) name of the successful Bidder, and the Price it offered, as well as the duration and summary scope of the contract awarded. \n\n\t\t\t
| \n\t\t
| \n\t\t\t 41. Signing of Contract \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 42. Performance Security \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
\n\n
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| \n\t\t\t Section II. Bid Data Sheet (BDS) \n\n\t\t\t\n\n\t\t\t The following specific data for the goods to be procured shall complement, supplement, or amend the provisions in the Instructions to Bidders (ITB). Whenever there is a conflict, the provisions herein shall prevail over those in ITB. \n\t\t\t | \n\t\t||||||||||
| \n\t\t\t ITB Clause Reference \n\t\t\t | \n\t\t\t\n\t\t\t A. General \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The reference number of the Invitation for Bids (IFB) is : 10/CAAST/19-20 \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Purchaser is: ICAR UNIT IVRI \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The name of the ICB : Supply, installation and commissioning of following equipments: \n\n\t\t\t\n\n\t\t\t
\n\n\t\t\t The identification number of the ICB: F.10/CASST/19-20 \n\n\t\t\t\n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 2.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Borrower is: Govt. of India \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 2.1 \n\t\t\t | \n\t\t\t\n\t\t\t Loan or Financing Agreement amount: US $ 165 Millions \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 2.1 \n\t\t\t | \n\t\t\t\n\t\t\t The name of the Project is: National Agricultural Higher Educational Project \n\n\t\t\tDETAILS OF NAHEP SUB-PROJECTS: \n\n\t\t\t
\n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 4.1 \n\t\t\t | \n\t\t\t\n\t\t\t Maximum number of members in the JV shall be: Joint Venture shall not be permitted \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t IITB 4.4 \n\t\t\t | \n\t\t\t\n\t\t\t A list of debarred firms and individuals is available on the Bank’s external website: http://www.worldbank.org/debarr. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t B. Contents of Bidding Documents \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 7.1 \n\t\t\t | \n\t\t\t\n\t\t\t For Clarification of bid document purposes only, the Purchaser’s address is: \n\n\t\t\tThe contact information for requesting clarifications is: \n\n\t\t\tAttention: D. Moitra, Procurement Officer CAAST-ACLH, IVRI & CAO, IVRI \n\n\t\t\tAddress: IVRI, Izatnagar, UP-243122 \n\n\t\t\tFloor/ Room number: Administrative Block 1st Floor \n\n\t\t\tCity: Bareilly \n\n\t\t\tZIP Code: 243122 \n\n\t\t\tCountry: : India \n\n\t\t\tTelephone: 0581-2310195 \n\n\t\t\tFacsimile number: 0581-2303284 \n\n\t\t\tElectronic mail address: ivricao@gmail.com \n\n\t\t\tAll requests for clarification(s) in writing/e-mail should be received by the Purchaser no later than 1600 hrs. of 20/08/2020 \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 7.1 \n\t\t\t | \n\t\t\t\n\t\t\t Web page: www.ivri.nic.in \n\n\t\t\tThe prospective Bidders are advised to remain in touch with the website for any updates in respect of this ICB. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 7.2 \n\t\t\t | \n\t\t\t\n\t\t\t Add the following as clause 7.2: \n\n\t\t\tPre-Bid meeting: - The prospective bidder or bidder’s authorized representative is invited to attend a pre bid meeting which will take place as per details given below: - \n\n\t\t\tDate: Not applicable \n\n\t\t\tTime : \n\n\t\t\t\n\n\t\t\t Venue: Committee Room, 1st Floor, Administrative Block, IVRI, Izatnagar, Bareilly \n\n\t\t\t\n\n\t\t\t Non-attendance at the pre bid meeting will not be a cause for disqualification of a bidder. The person attending the pre-bid conference should have valid authorization from the authorized signatory of the prospective bidder. The prospective Bidders shall intimate the name of representative(s) (not more than two from one organization) to the above e-mail ID latest by ____ Hrs. on _______ . \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t C. Preparation of Bids \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 10.1 \n\t\t\t | \n\t\t\t\n\t\t\t The language of all correspondence and documents related to the bid is English. Moreover, the key passages of all accompanying printed literature in any other language must be translated into the above language \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 11.1 (j) \n\t\t\t | \n\t\t\t\n\t\t\t In addition to the documents stated in Paragraphs 11.1 (a) through (g), the bidder shall submit the documents pertaining to ITB clause 17.2 (a) to 17.2 (b). \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 13.1 \n\t\t\t | \n\t\t\t\n\t\t\t Alternative Bids shall not be considered. The bidder should not submit more than one bid for any Schedule. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 14.2(a) \n\t\t\t | \n\t\t\t\n\t\t\t Add the following as clause 14.2 (a): \n\n\t\t\tBidders shall quote for the complete requirements of goods and services specified under Schedule of requirement on a single responsibility basis for each Schedule(s) Bidder proposes to supply, failing which such bids will not be taken in to account for evaluation and will not be considered for award. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 14.4 \n\t\t\t | \n\t\t\t\n\t\t\t Conditional Discounts shall not be taken into account for the purpose of evaluation of Bids. However, any unconditional discount offered shall be taken for the purpose of evaluation. Conditional discounts shall be used for the purpose of award of contract in case Bidder is, otherwise qualifying during the evaluation. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 14.5 \n\t\t\t | \n\t\t\t\n\t\t\t The prices quoted by the Bidder shall not be subject to adjustment during the performance of the Contract. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 14.6 \n\t\t\t | \n\t\t\t\n\t\t\t Prices quoted for each Schedule shall correspond to 100% of the items specified for each Schedule. \n\n\t\t\tBids are being invited for individual Schedule(s) and any discounts offered for more than one Schedule shall not be taken into account for evaluation of bids. \n\n\t\t\tHowever, the Bidder are free to quote for any one or all the schedule under Schedule of Requirement. However, the evaluation shall be done for each schedule separately. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 14.7 \n\t\t\t | \n\t\t\t\n\t\t\t The In co terms edition is: “In co terms 2010” \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 14.8 (a) (i) \n\t\t\t | \n\t\t\t\n\t\t\t Insert the words “excise and other” in between the words “customs” and “duties” in Line 3 of this sub-clause. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 14.8 (a) (iii);(b)(ii) and (c)(v) \n\t\t\t | \n\t\t\t\n\t\t\t “Final destination” and “Named place of destination” are as specified in Schedule of Requirements (Section VII) \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 14.8 (b) (i), (ii) \n\t\t\t | \n\t\t\t\n\t\t\t CIP named place of destination is as specified in Schedule of requirements (Section VII). \n\n\t\t\t\n\n\t\t\t The prices should include unloading at the final destination site. \n\n\t\t\t\n\n\t\t\t The purchaser will provide exemption letter for Custom/Import duties withins even working days on receipt of notification from supplier.The supplier shall notify the purchaser about the anticipated date of arrival of consignment(s) at least 15 days inadvance. The supplier is responsible for custom clearance of goods and transporting the consignment(s) to final destinations as indicated in Schedule of Requirement (Section VII) \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 14.8 (b)(iii) \n\t\t\t | \n\t\t\t\n\t\t\t Add the following as clause 14.8 (b)(iii) \n\n\t\t\tIn addition to the CIP prices specified in (b) (i), the price of the Goods to be imported may be quoted FOB (named port of shipment). \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 14.8 (e) \n\t\t\t | \n\t\t\t\n\t\t\t Add the following at the end of existing clause: \n\n\t\t\t\n\n\t\t\t The cost of Three years Annual Maintenance Services (AMC) with spare parts beyond warranty period of two years \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 14.8 (f) \n\t\t\t | \n\t\t\t\n\t\t\t Add the following at the end of existing clause: \n\n\t\t\t\n\n\t\t\t Bidders may like to ascertain availability of Deemed Export or other benefits. They are solely responsible for obtaining such benefits which they have considered in their bid and in case of failure to receive such benefits for reasons whatsoever; the purchaser will not compensate the bidder. \n\n\t\t\t\n\n\t\t\t Where the bidder has quoted taking into account such benefits, he must give all information required for issue of Project Authority/Payment/Other Certificates in terms of the import Export Policy or certain excise notifications along with his bid in the Form provided in Section IV. The Project authority/Payment /Other Certificates will be issued on this basis only and no subsequent change will be permitted. Where such certificates are issued by the Purchaser, Excise Duty will not be reimbursed separately. \n\n\t\t\t\n\n\t\t\t Bids which do not conform to this provision or any condition by the bidder which makes the bid subject to availability of deemed export benefits or compensation on withdrawal of or any variations to the deemed export benefits scheme, will be treated as non – responsive and rejected. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 15.1 \n\t\t\t | \n\t\t\t\n\t\t\t Currency of bid shall be in INRs., US$ or any other freely convertible currency \n\n\t\t\t\n\n\t\t\t However, Local technical support, training, maintenance, transportation, insurance, other local costs incidental to delivery and any other expenditure incurred in the currency of the Purchaser’s Country (India) are to be quoted only in Indian Rupees. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 15.3 \n\t\t\t | \n\t\t\t\n\t\t\t Add the following as Clause 15.3: \n\n\t\t\tAgents and service facilities in India: \n\n\t\t\t
| \n\t\t|||||||||
| \n\t\t\t ITB 16.2 \n\t\t\t | \n\t\t\t\n\t\t\t To establish the conformity of the Goods and Related Services to the Bidding Documents, the Bidder shall furnish clause by clause compliance statement to the technical specifications. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 16.3 \n\t\t\t | \n\t\t\t\n\t\t\t Literature, Drawings, Data and Deviation statement if any is to be furnished by the Bidder. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 16.4 \n\t\t\t | \n\t\t\t\n\t\t\t Period of time the Goods are expected to be functioning (for the purpose of spare parts): minimum 7 years from the date of installation \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 17.2 (a) \n\t\t\t | \n\t\t\t\n\t\t\t Manufacturer’s authorization is: required as per Form in Section IV \n\n\t\t\tAuthorization obtained from dealers/distributor is not acceptable and such bid will be considered non-responsive \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 17.2 (b) \n\t\t\t | \n\t\t\t\n\t\t\t After Sales service is required. \n\n\t\t\tDetails of Representative/ Agent who will be responsible for carrying out supplier’s maintenance, repair and spare parts stocking obligations shall be furnished in Letter of Bid. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 17.2 (d) \n\t\t\t | \n\t\t\t\n\t\t\t Add the following as Clause 17.2 (d): \n\n\t\t\t\n\n\t\t\t Supplies for any particular item in each schedule of the bid should be from one manufacturer only. Bids from agents offering supplies from different manufacturers for the same item of the schedule in the bid will be treated as non-responsive. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 18.1 \n\t\t\t | \n\t\t\t\n\t\t\t The bid validity period shall be 120 days from the date of bid closing. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 18.3 (a) \n\t\t\t | \n\t\t\t\n\t\t\t Not applicable \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 19.1 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t A Bid Security is required. The bid security shall be in Indian rupees (INR) or in US Dollars. The amount and currency of bid security required for each Schedule is specified in Section-VII, Schedule of Requirement. \n\n\t\t\tBank guarantee shall remain valid for a period of 45 days beyond the validity period of Bids, as extended, if applicable. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 19.2 \n\t\t\t | \n\t\t\t\n\t\t\t Deleted \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 19.3 \n\t\t\t | \n\t\t\t\n\t\t\t Add the following after existing entries:- \n\n\t\t\tThe bid security shall, be in the form of a Demand Draft/Banker’s cheque/ Bank Guarantee and the namedbeneficiary shall be ICAR UNIT IVRI Payable at Bareilly. Bid Security amount is Rs.6,00,000(Six Lakhs only) \n\n\t\t\tThe bid security, if submitted in the form of bank guarantee, shall be in the format provided in Section IV of the Bidding documents. The Bank Guarantee shall be issued by a bank located in the Purchaser’s country (Nationalized or Scheduled commercial Bank in India) or issued by a reputed foreign Bank and routed through a correspondent Bank (Nationalized or Scheduled commercial Bank in India), \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 19.9 \n\t\t\t | \n\t\t\t\n\t\t\t Not applicable \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 20.1 \n\t\t\t | \n\t\t\t\n\t\t\t In addition to the original bid,one copy is required \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 20.2 \n\t\t\t | \n\t\t\t\n\t\t\t The written confirmation of authorization (in the form of a Letter on Bidder’s Letter head) to sign on behalf of the Bidder confirming the signature as a person duly authorized to sign should be attached with the bid. The name and position held by each person signing authorization must be typed below the signature. \n\n\t\t\tEach and every page of the entire bid should be numbered serially and need to be signed and stamped by the authorized signatory. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D. Submission and Opening of Bids \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 21.2 \n\t\t\t | \n\t\t\t\n\t\t\t The inner envelopes containing separately the ORIGINAL BID and COPY BID for each schedule, should be inserted in outer envelope. All envelopes shall bear the following identification marks: \n\n\t\t\t\n\n\t\t\t i. Not to open before: 1500 Hrs. of 18/09/2020 \n\n\t\t\tii. IFB No. 10/CAAST/19-20 \n\n\t\t\tfor supply of Transmission Electron Microscope with Accessories, Schedule ____ \n\n\t\t\t\n\n\t\t\t iii Purchaser’s address for submission of bid: D. Moitra, CAO & Procurement Officer, ICAR-IVRI, Izatnagar \n\n\t\t\t__________________________ \n\n\t\t\tiv. Name and address of the Bidder: ………………………….. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 22.1 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t For bid submission purposes the Purchaser’s address is: \n\n\t\t\t\n\n\t\t\t [This address may be the same as or different from that specified under provision ITB 7.1 for clarifications] \n\n\t\t\tAttention: D. Moitra, CAO & Procurement Officer \n\n\t\t\tStreet Address: CAO & Procurement Officer, IVRI \n\n\t\t\tFloor/ Room number: 1st Floor Administrative Block, Izatnagar, Bareilly \n\n\t\t\tCity: Bareilly \n\n\t\t\tZIP/Postal Code: 243122 \n\n\t\t\tCountry: India \n\n\t\t\tThe deadline for bid submission is: \n\n\t\t\tDate: 18/09/2020 \n\n\t\t\tTime: 1300 Hrs. \n\n\t\t\t[The date and time should be the same as those provided in the Invitation for Bids, unless subsequently amended pursuant to Clause 22.2.] \n\n\t\t\tBidders shall not have the option of submitting their bids electronically. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 25.1 \n\t\t\t | \n\t\t\t\n\t\t\t The bid opening shall take place at: \n\n\t\t\t\n\n\t\t\t Street Address: IVRI, Administrative Block \n\n\t\t\tFloor/ Room number: Committee Room 1st Floor, Administrative Block \n\n\t\t\tCity: Bareilly \n\n\t\t\tCountry: India \n\n\t\t\tTel: +91 0581-2310195 \n\n\t\t\tFax: +91 0581-2303284 \n\n\t\t\tDate: 18/09/2020 \n\n\t\t\tTime: 1500 Hrs. [Date and time should be the same as those given for the deadline for submission of bids (Clause 22).] \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 25.3 \n\t\t\t | \n\t\t\t\n\t\t\t The Letter of Bid and Price schedule(s) shall be initialed by at least 2 representatives of the Purchaser conducting Bid opening and any modifications to the unit or total price in the bids shall be initialed. Each Bid shall be numbered, and following shall be read out \n\n\t\t\t1. Name of the bidder \n\n\t\t\t2. Whether there is any modification to the Bid. \n\n\t\t\t3. Bid Price for each schedule offered and discount if any. \n\n\t\t\t4. Presence or absence of bid security and its amount \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t E. Evaluation and Comparison of Bids \n\t\t\t | \n\t\t||||||||||
| \n\t\t\t ITB 32.1 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t The currency that shall be used for bid evaluation and comparison purposes to convert all bid prices expressed in various currencies into a single currency is: INR \n\n\t\t\tThe source of exchange rate shall be : B. C. Selling rate of exchange published by the State Bank of India, New Delhi \n\n\t\t\tThe date for the exchange rate shall be the deadline date for submission of the bids. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 33.1 \n\t\t\t | \n\t\t\t\n\t\t\t A margin of domestic preference shall apply. \n\n\t\t\tThe methodology for calculating the margin of preference and the criteria for its application shall be as specified in Section III – Evaluation and Qualification Criteria. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 34.2(a) \n\t\t\t | \n\t\t\t\n\t\t\t Evaluation will be done for each Schedule separately. \n\n\t\t\tBidder should quote for the complete requirement of goods including essential accessories and services specified in technical specification of each schedule as specified in ITB clause 14.6, failing which such bids will be treated as non-responsive. \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 34.4 \n\t\t\t | \n\t\t\t\n\t\t\t Bidders shall submit separate Price Schedule for each schedule in the relevant Price Schedule Format \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 34.6 \n\t\t\t | \n\t\t\t\n\t\t\t Please refer Section-III \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t F. Award of Contract \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t ITB 39.1 \n\t\t\t | \n\t\t\t\n\t\t\t The maximum percentage by which quantities may be increased/decreased is : 15% (rounded off to one number) \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
Section III. Evaluation and Qualification Criteria
\n\n\n\n
This Section contains all the criteria that the Purchaser shall use to evaluate a bid and qualify the Bidders. in accordance with ITB 34 and ITB 36, no other factors, methods or criteria shall be used.
\n\n\n\n
[The Purchaser shall select the criteria deemed appropriate for the procurement process, insert the appropriate wording using the samples below or other acceptable wording, and delete the text in italics]
\n\nContents
\n\n1. Margin of Preference (ITB 33) 34
\n\n2. Evaluation(ITB 34) 35
\n\n3. Qualification(ITB 36) 36
\n\n\n\n
\n\n
1. Margin of Preference (ITB 33)
\n\nThe Purchaser will grant a margin of preference to goods manufactured in the Purchaser’s country for the purpose of bid comparison, in accordance with the procedures outlined in subsequent paragraphs.
\n\nBids will be classified in one of three groups, as follows:
\n\n(a) Group A: Bids offering goods manufactured in the Purchaser’s Country, for which (i) labor, raw materials, and components from within the Purchaser’s Country account for more than thirty (30) percent of the EXW price; and (ii) the production facility in which they will be manufactured or assembled has been engaged in manufacturing or assembling such goods at least since the date of bid submission.
\n\n(b) Group B: All other bids offering Goods manufactured in the Purchaser’s Country.
\n\n(c) Group C: Bids offering Goods manufactured outside the Purchaser’s Country that have been already imported or that will be imported.
\n\nTo facilitate this classification by the Purchaser, the Bidder shall complete whichever version of the Price Schedule furnished in the Bidding Documents is appropriate provided, however, that the completion of an incorrect version of the Price Schedule by the Bidder shall not result in rejection of its bid, but merely in the Purchaser’s reclassification of the bid into its appropriate bid group.
\n\nThe Purchaser will first review the bids to confirm the appropriateness of, and to modify as necessary, the bid group classification to which bidders assigned their bids in preparing their Bid Forms and Price Schedules.
\n\nAll evaluated bids in each group will then be compared to determine the lowest evaluated bid of each group. Such lowest evaluated bids shall be compared with each other and if as a result of this comparison a bid from Group A or Group B is the lowest, it shall be selected for the award.
\n\nIf as a result of the preceding comparison, the lowest evaluated bid is a bid from Group C, all bids from Group C shall be further compared with the lowest evaluated bid from Group A after adding to the evaluated price of goods offered in each bid from Group C, for the purpose of this further comparison only, an amount equal to 15% (fifteen percent) of the respective CIP bid price for goods to be imported and already imported goods. Both prices shall include unconditional discounts and be corrected for arithmetical errors. If the bid from Group A is the lowest, it shall be selected for award. If not, the lowest evaluated bid from Group C shall be selected as paragraph above.”
\n\n\n\n
\n\n
\n\n
2. Evaluation(ITB 34)
\n\n2.1. Evaluation Criteria (ITB 34.6)
\n\nThe Purchaser’s evaluation of a bid may take into account, in addition to the Bid Price quoted in accordance with ITB Clause 14.8, one or more of the following factors as specified in ITB34.2(f) and in BDS referring to ITB34.6, usingthe following criteria and methodologies.
\n\n\n\n
Deviation in the Delivery schedule, Indicated in Schedule of Requirement, Section-VII is not acceptable.
\n\n.
\n\n\n\n
Deviation in the payment schedule indicated in SCC 16.1 clause is not acceptable.
\n\n\n\n
\n\n
Not applicable
\n\n\n\n
\n\n
Bidder shall ensure availability of spares for 07 (seven) years as indicated in ITB clause 16.4.
\n\nIf the bidder quotes separately for setting up of the above services, then this cost will be added for the evaluation purpose.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
2.2. Multiple Contracts (ITB 34.4)
\n\n\n\n
Evaluation will be done for each schedule separately as mentioned in ITB 34.2 (a).
\n\n\n\n
The Purchaser shall not take into account the Conditional Discounts as well as any other discounts offered for lot combinations for the purpose of evaluation and comparison of Bids but shall be availed for the purpose of award of contract in case the bidder is otherwise qualifying during the evaluation.
\n\nHowever, any unconditional discount offered shall be taken for the purpose of evaluation. Conditional discounts shall be used for the purpose of placement of contract in case Bidder is otherwise qualifying during the evaluation.
\n\n2.3. Alternative Bids (ITB 13.1)
\n\nAlternate bids shall not be considered.
\n\n3. Qualification(ITB 36)
\n\n\n\n
3.1 Postqualification Requirements (ITB 36.1)
\n\nAfter determining the lowest-evaluated bid in accordance with ITB 35.1, the Purchaser shall carry out the postqualification of the Bidder in accordance with ITB 36, using only the qualification requirements below :-
\n\n\n\n
| \n\t\t\t Sch \n\n\t\t\tNo. \n\t\t\t | \n\t\t\t\n\t\t\t Brief Description of Equipments \n\t\t\t | \n\t\t\t\n\t\t\t Quantity \n\n\t\t\t(No. of Units) \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Transmission Electron Microscope with Accessories \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
(b) Bids of bidders quoting as authorized representative of a manufacturer, meeting with the above requirements in full, can also be considered, provided:
\n\n\n\n
(i) the manufacturer furnishes a legally enforceable authorization in the prescribed form, assuming full guarantee and warranty obligations as per GCC, for the goods offered; and
\n\n(ii) the bidder, as authorized representative, has supplied, installed and satisfactorily commissioned and provided after sales service for similar equipment, at least the quantity specified below in any one of the last 3 years which must be in satisfactory operation for at least one year on the date of bid opening:
\n\n\n\n
\n\n
| \n\t\t\t Sch \n\n\t\t\tNo. \n\t\t\t | \n\t\t\t\n\t\t\t Brief Description of Equipments \n\t\t\t | \n\t\t\t\n\t\t\t Quantity \n\n\t\t\t(No. of Units) \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Transmission Electron Microscope with Accessories \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
\n\n
(iii) The manufacturer whose product is being offered by authorized representative must fulfill the requirement of clause (a) above.
\n\n\n\n
2. The bidder should furnish the information on all past supplies and satisfactory performance in proforma for Performance Statement provided under Section IV-Bidding Forms.
\n\n\n\n
3. All bids submitted shall also include the following information:
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n
\n\n
| \n\t\t\t \n\n\t\t\t Section IV. Bidding Forms \n\t\t\t | \n\t\t
Table of Forms
\n\n\n\n
Letter of Bid............................................................................................................................ 39
\n\nBidder Information Form........................................................................................................ 42
\n\nBidder’s JV Members Information Form................................................................................ 43
\n\nPrice Schedule: Goods Manufactured Outside the Purchaser’s Country, to be Imported..... 45
\n\nPrice Schedule: Goods Manufactured Outside the Purchaser’s Country, already imported.. 46
\n\nPrice Schedule: Goods Manufactured in the Purchaser’s Country......................................... 47
\n\nPrice and Completion Schedule - Related Services................................................................ 49
\n\nForm of Bid Security............................................................................................................... 51
\n\nForm of Bid Security (Bid Bond)........................................................................................... 53
\n\nForm of Bid-Securing Declaration.......................................................................................... 55
\n\nManufacturer’s Authorization................................................................................................. 56
\n\n\n\n
\n\n
\n\n
\n\n
Letter of Bid
\n\n| \n\t\t\t The Bidder must prepare the Letter of Bid on stationery with its letterhead clearly showing the Bidder’s complete name and address. \n\n\t\t\t\n\n\t\t\t Note: All italicized text is for use in preparing these form and shall be deleted from the final products. \n\n\t\t\t\n\t\t\t | \n\t\t
\n\n
\n\n
Date: [insert date (as day, month and year) of Bid Submission]
\n\nICB No.: [insert number of bidding process]
\n\nInvitation for Bid No.: [insert identification]
\n\nAlternative No.:[insert identification No if this is a Bid for an alternative]
\n\n\n\n
To: [insert complete name of Purchaser]
\n\n\n\n
In case of only one Schedule, total price of the Bid [insert the total price of the bid in words and figures, indicating the various amounts and the respective currencies];
\n\nIn case of multiple Schedules, total price of each Schedule[insert the total price of each Schedule in words and figures, indicating the various amounts and the respective currencies];
\n\nIn case of multiple Schedules, total price of all Schedules (sum of all Schedules) [insert the total price of all Schedules in words and figures, indicating the various amounts and the respective currencies];
\n\n(i) The discounts offered are: [Specify in detail each discount offered.]
\n\n(ii) The exact method of calculations to determine the net price after application of discounts is shown below:[Specify in detail the method that shall be used to apply the discounts];
\n\n\n\n
| \n\t\t\t Name of Recipient \n\t\t\t | \n\t\t\t\n\t\t\t Address \n\t\t\t | \n\t\t\t\n\t\t\t Reason \n\t\t\t | \n\t\t\t\n\t\t\t Amount \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
(If none has been paid or is to be paid, indicate “none.”)
\n\n\n\n
\n\n
Name of the Bidder* [insert complete name of person signing the Bid]
\n\n\n\n
Name of the person duly authorized to sign the Bid on behalf of the Bidder** [insert complete name of person duly authorized to sign the Bid]
\n\n\n\n
Title of the person signing the Bid [insert complete title of the person signing the Bid]
\n\n\n\n
Signature of the person named above [insert signature of person whose name and capacity are shown above]
\n\n\n\n
\n\n
Date signed _[insert date of signing] day of [insert month], [insert year]
\n\n*: In the case of the Bid submitted by joint venture specify the name of the Joint Venture as Bidder
\n\n\n\n
**: Person signing the Bid shall have the power of attorney given by the Bidder to be attached with the Bid Schedules.
\n\n\n\n
\n\n
\n\n
Bidder Information Form
\n\n[The Bidder shall fill in this Form in accordance with the instructions indicated below. No alterations to its format shall be permitted and no substitutions shall be accepted.]
\n\nDate: [insert date (as day, month and year) of Bid Submission]
\n\nICB No.: [insert number of bidding process]
\n\nAlternative No.: [insert identification No if this is a Bid for an alternative]
\n\nPage ________ of_ ______ pages
\n\n\n\n
| \n\t\t\t 1. Bidder’s Name [insert Bidder’s legal name] \n\t\t\t | \n\t\t
| \n\t\t\t 2. In case of JV, legal name of each member : [insert legal name of each member in JV] \n\t\t\t | \n\t\t
| \n\t\t\t 3. Bidder’s actual or intended country of registration: [insert actual or intended country of registration] \n\t\t\t | \n\t\t
| \n\t\t\t 4. Bidder’s year of registration: [insert Bidder’s year of registration] \n\t\t\t | \n\t\t
| \n\t\t\t 5. Bidder’s Address in country of registration: [insert Bidder’s legal address in country of registration] \n\t\t\t | \n\t\t
| \n\t\t\t 6. Bidder’s Authorized Representative Information \n\n\t\t\tName: [insert Authorized Representative’s name] \n\n\t\t\tAddress: [insert Authorized Representative’s Address] \n\n\t\t\tTelephone/Fax numbers: [insert Authorized Representative’s telephone/fax numbers] \n\n\t\t\tEmail Address: [insert Authorized Representative’s email address] \n\t\t\t | \n\t\t
| \n\t\t\t 7. Attached are copies of original documents of[check the box(es) of the attached original documents] \n\n\t\t\t¨ Articles of Incorporation (or equivalent documents of constitution or association), and/or documents of registration ofthe legal entity named above, in accordance with ITB 4.3. \n\n\t\t\t¨ In case of JV, letter of intent to form JV or JV agreement, in accordance with ITB 4.1. \n\n\t\t\t¨ In case of Government-owned enterprise or institution, in accordance with ITB 4.5 documents establishing: \n\n\t\t\t
2. Included are the organizational chart, a list of Board of Directors, and the beneficial ownership. \n\t\t\t | \n\t\t
\n\n
Bidder’s JV MembersInformation Form
\n\n\n\n
[The Bidder shall fill in this Form in accordance with the instructions indicated below.The following table shall be filled in for the Bidder and for each member of a Joint Venture]].
\n\nDate: [insert date (as day, month and year) of Bid Submission]
\n\nICB No.: [insert number of bidding process]
\n\nAlternative No.: [insert identification No if this is a Bid for an alternative]
\n\n\n\n
Page ________ of_ ______ pages
\n\n\n\n
| \n\t\t\t 1. Bidder’s Name: [insert Bidder’s legal name] \n\t\t\t | \n\t\t
| \n\t\t\t 2. Bidder’s JV Member’s name: [insert JV’s Member legal name] \n\t\t\t | \n\t\t
| \n\t\t\t 3. Bidder’s JV Member’s country of registration: [insert JV’s Member country of registration] \n\t\t\t | \n\t\t
| \n\t\t\t 4. Bidder’s JV Member’s year of registration: [insert JV’s Member year of registration] \n\t\t\t | \n\t\t
| \n\t\t\t 5. Bidder’s JV Member’s legal address in country of registration: [insert JV’s Member legal address in country of registration] \n\t\t\t | \n\t\t
| \n\t\t\t 6. Bidder’s JV Member’s authorized representative information \n\n\t\t\tName: [insert name of JV’s Member authorized representative] \n\n\t\t\tAddress: [insert address of JV’s Member authorized representative] \n\n\t\t\tTelephone/Fax numbers: [insert telephone/fax numbers of JV’s Member authorized representative] \n\n\t\t\tEmail Address: [insert email address of JV’s Member authorized representative] \n\t\t\t | \n\t\t
| \n\t\t\t 7. Attached are copies of original documents of[check the box(es) of the attached original documents] \n\n\t\t\t¨ Articles of Incorporation (or equivalent documents of constitution or association), and/orregistration documents of thelegal entity named above, in accordance with ITB 4.3. \n\n\t\t\t¨ In case of a Government-owned enterprise or institution, documents establishing legal and financial autonomy, operation in accordance with commercial law, and absence of dependent status, in accordance with ITB 4.5. \n\n\t\t\t2. Included are the organizational chart, a list of Board of Directors, and the beneficial ownership. \n\n\t\t\t\n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
Price Schedule Forms
\n\n\n\n
[The Bidder shall fill in these Price Schedule Forms in accordance with the instructions indicated. The list of line items in column 1 of the Price Schedules shall coincide with the List of Goods and Related Services specified by the Purchaser in the Schedule of Requirements.]
\n\n\n\n
\n\n
\n\n
\n\n
Group C bids, goods to be imported
\n\n| \n\t\t\t Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be Imported \n\t\t\t | \n\t\t|||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t (Group C bids, goods to be imported) \n\n\t\t\tCurrencies in accordance with ITB Sub-Clause 15 \n\t\t\t | \n\t\t\t\n\t\t\t Date:_________________________ \n\n\t\t\tICB No: _____________________ \n\n\t\t\tAlternative No: ________________ \n\n\t\t\tPage N° ______ of ______ \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t||
| \n\t\t\t Line Item \n\n\t\t\tN° \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Description of Goods \n\t\t\t | \n\t\t\t\n\t\t\t Country of Origin \n\t\t\t | \n\t\t\t\n\t\t\t Delivery Date as defined by Incoterms \n\t\t\t | \n\t\t\t\n\t\t\t Quantity and physical unit \n\t\t\t | \n\t\t\t\n\t\t\t FOBPort of loading \n\t\t\t | \n\t\t\t\n\t\t\t Unit price \n\n\t\t\tcip[insert place of destination] in accordance with ITB 14.8(b)(i) \n\n\t\t\t[insert unit price CIP per unit] \n\t\t\t | \n\t\t\t\n\t\t\t CIP Price per line item \n\n\t\t\t(Col. 5x7) \n\t\t\t | \n\t\t\t\n\t\t\t Price per line item for inland transportation and other services required in the Purchaser’s country to convey the Goods to their final destination specified in BDS \n\t\t\t | \n\t\t\t\n\t\t\t Total Price per Line item \n\n\t\t\t(Col. 8+9) \n\t\t\t | \n\t\t||
| \n\t\t\t [insert number of the item] \n\t\t\t | \n\t\t\t\n\t\t\t [insert name of good] \n\t\t\t | \n\t\t\t\n\t\t\t [insert country of origin of the Good] \n\t\t\t | \n\t\t\t\n\t\t\t [insert quoted Delivery Date] \n\t\t\t | \n\t\t\t\n\t\t\t [insert number of units to be supplied and name of the physical unit] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [insert total CIP price per line item] \n\t\t\t | \n\t\t\t\n\t\t\t [insert the corresponding price per line item] \n\t\t\t | \n\t\t\t\n\t\t\t [insert total price of the line item] \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total bid price \n\n\t\t\tCurrency: \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t In figures: \n\n\t\t\tIn words \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
Note: a) In case of discrepancy between unit price and total price, the unit price shall prevail.
\n\nb) In case of discrepancy between figures and words, the price in words shall be prevail
\n\nNote: a) In case of discrepancy between unit price and total price, the unit price shall prevail.
\n\nb) In case of discrepancy between figures and words, the price in words shall be prevail.
\n\nTotal bid price
\n\nCurrency:_______________
\n\nIn figures:
\n\nIn words
\n\nSignature of Bidder
\n\nNote: a) In case of discrepancy between unit price and total price, the unit price shall prevail.
\n\nb) In case of discrepancy between figures and words, the price in words shall be prevail.
\n\nTotal bid price
\n\nCurrency:_______________
\n\nIn figures:
\n\nIn words
\n\nSignature of Bidder
\n\nNote: a) In case of discrepancy between unit price and total price, the unit price shall prevail.
\n\nb) In case of discrepancy between figures and words, the price in words shall be prevail.
\n\nTotal bid price
\n\nCurrency:_______________
\n\nIn figures:
\n\nIn words
\n\nSignature of Bidder
\n\nNote: a) In case of discrepancy between unit price and total price, the unit price shall prevail.
\n\nb) In case of discrepancy between figures and words, the price in words shall be prevail.
\n\nTotal bid price
\n\nCurrency:_______________
\n\nIn figures:
\n\nIn words
\n\nSignature of Bidder
\n\nNote: a) In case of discrepancy between unit price and total price, the unit price shall prevail.
\n\nb) In case of discrepancy between figures and words, the price in words shall be prevail.
\n\nTotal bid price
\n\nCurrency:_______________
\n\nIn figures:
\n\nIn words
\n\nSignature of Bidder
\n\n\n\n
[Please refer ITB clause 31 of Bid document]
\n\n\n\n
Name of Bidder [insert complete name of Bidder]
\n\n\n\n
\n\n
Signature of Bidder [signature of person signing the Bid]
\n\nDate [Insert Date]
\n\n\n\n
(Group C bids, Goods already imported)
\n\n| \n\t\t\t Price Schedule: Goods Manufactured Outside the Purchaser’s Country, already imported \n\t\t\t | \n\t\t|||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t (Group C bids, Goods already imported) \n\n\t\t\tCurrencies in accordance with ITB Sub-Clause 15 \n\t\t\t | \n\t\t\t\n\t\t\t Date:_________________________ \n\n\t\t\tICB No: _____________________ \n\n\t\t\tAlternative No: ________________ \n\n\t\t\tPage N° ______ of ______ \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t
| \n\t\t\t Line Item \n\n\t\t\tN° \n\t\t\t | \n\t\t\t\n\t\t\t Description of Goods \n\t\t\t | \n\t\t\t\n\t\t\t Country of Origin \n\t\t\t | \n\t\t\t\n\t\t\t Delivery Date as defined by Incoterms \n\t\t\t | \n\t\t\t\n\t\t\t Quantity and physical unit \n\t\t\t | \n\t\t\t\n\t\t\t Unit price including Custom Duties and Import Taxes paid, in accordance with ITB 14.8(c)(i) \n\t\t\t | \n\t\t\t\n\t\t\t Custom Duties and Import Taxes paid per unit in accordance with ITB 14.8(c)(ii) , [to be supported by documents] \n\t\t\t | \n\t\t\t\n\t\t\t Unit Price net of custom duties and import taxes, in accordance with ITB 14.6 (c) (iii) \n\n\t\t\t(Col. 6 minus Col.7) \n\t\t\t | \n\t\t\t\n\t\t\t Price per line item net of Custom Duties and Import Taxes paid, in accordance with ITB 14.8(c)(i) \n\n\t\t\t(Col. 5´8) \n\t\t\t | \n\t\t\t\n\t\t\t Price per line item for inland transportation and other services required in the Purchaser’s country to convey the goods to their final destination, as specified in BDS in accordance with ITB 14.8 (c)(v) \n\t\t\t | \n\t\t\t\n\t\t\t Sales and other taxes paid or payable per item if Contract is awarded (in accordance with ITB 14.8(c)(iv) \n\t\t\t | \n\t\t\t\n\t\t\t Total Price per line item \n\n\t\t\t(Col. 9+10) \n\t\t\t | \n\t\t
| \n\t\t\t [insert number of the item] \n\t\t\t | \n\t\t\t\n\t\t\t [insert name of Goods] \n\t\t\t | \n\t\t\t\n\t\t\t [insert country of origin of the Good] \n\t\t\t | \n\t\t\t\n\t\t\t [insert quoted Delivery Date] \n\t\t\t | \n\t\t\t\n\t\t\t [insert number of units to be supplied and name of the physical unit] \n\t\t\t | \n\t\t\t\n\t\t\t [insert unit price per unit] \n\t\t\t | \n\t\t\t\n\t\t\t [insert custom duties and taxes paid per unit] \n\t\t\t | \n\t\t\t\n\t\t\t [insert unit price net of custom duties and import taxes] \n\t\t\t | \n\t\t\t\n\t\t\t [ insert price per line item net of custom duties and import taxes] \n\t\t\t | \n\t\t\t\n\t\t\t [insert price per line item for inland transportation and other services required in the Purchaser’s country] \n\t\t\t | \n\t\t\t\n\t\t\t [insert sales and other taxes payable per item if Contract is awarded] \n\t\t\t | \n\t\t\t\n\t\t\t [insert total price per line item] \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total Bid Price \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t In figures: \n\n\t\t\tIn words \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
Note: a) In case of discrepancy between unit price and total price, the unit price shall prevail.
\n\nb) In case of discrepancy between figures and words, the price in words shall be prevail
\n\nName of Bidder [insert complete name of Bidder]
\n\n[Please refer ITB clause 31 of Bid document]
\n\nSignature of Bidder [signature of person signing the Bid]
\n\nDate [Insert Date]
\n\n\n\n
(Group A and B bids)
\n\n| \n\t\t\t Price Schedule: Goods Manufactured in the Purchaser’s Country \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t Purchaser’s Country \n\n\t\t\t______________________ \n\t\t\t | \n\t\t\t\n\t\t\t (Group A and B bids) \n\n\t\t\tCurrencies in accordance with ITB Sub-Clause 15 \n\t\t\t | \n\t\t\t\n\t\t\t Date:_________________________ \n\n\t\t\tICB No: _____________________ \n\n\t\t\tAlternative No: ________________ \n\n\t\t\tPage N° ______ of ______ \n\t\t\t | \n\t\t|||||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
| \n\t\t\t Line Item \n\n\t\t\tN° \n\t\t\t | \n\t\t\t\n\t\t\t Description of Goods \n\t\t\t | \n\t\t\t\n\t\t\t Delivery Date as defined by Incoterms \n\t\t\t | \n\t\t\t\n\t\t\t Quantity and physical unit \n\t\t\t | \n\t\t\t\n\t\t\t Unit price EXW \n\t\t\t | \n\t\t\t\n\t\t\t Total EXWprice per line item \n\n\t\t\t(Col. 4´5) \n\t\t\t | \n\t\t\t\n\t\t\t Price per line item for inland transportation and other services required in the Purchaser’s Country to convey the Goods to their final destination \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Cost of local labor, raw materials and components from with origin in the Purchaser’s Country \n\n\t\t\t% of Col. 5 \n\t\t\t | \n\t\t\t\n\t\t\t Sales and other taxes payable per line item if Contract is awarded (in accordance with ITB 14.8(a)(ii) \n\t\t\t | \n\t\t\t\n\t\t\t Total Price per line item \n\n\t\t\t(Col. 6+7) \n\t\t\t | \n\t\t
| \n\t\t\t [insert number of the item] \n\t\t\t | \n\t\t\t\n\t\t\t [insert name of Good] \n\t\t\t | \n\t\t\t\n\t\t\t [insert quoted Delivery Date] \n\t\t\t | \n\t\t\t\n\t\t\t [insert number of units to be supplied and name of the physical unit] \n\t\t\t | \n\t\t\t\n\t\t\t [insert EXW unit price] \n\t\t\t | \n\t\t\t\n\t\t\t [insert total EXW price per line item] \n\t\t\t | \n\t\t\t\n\t\t\t [insert the corresponding price per line item] \n\t\t\t | \n\t\t\t\n\t\t\t [Insert cost of local labor, raw material and components from within the Purchase’s country as a % of the EXW price per line item] \n\t\t\t | \n\t\t\t\n\t\t\t [insert sales and other taxes payable per line item if Contract is awarded] \n\t\t\t | \n\t\t\t\n\t\t\t [insert total price per item] \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total Bid Price \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t In figures: \n\n\t\t\tIn words \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
Note: a) In case of discrepancy between unit price and total price, the unit price shall prevail.
\n\nb) In case of discrepancy between figures and words, the price in words shall be prevail
\n\n\n\n
Name of Bidder [insert complete name of Bidder]
\n\n[Please refer ITB clause 31 of Bid document]
\n\nSignature of Bidder [signature of person signing the Bid]
\n\nDate [Insert Date]
\n\n\n\n
Note For Column 8, Bidder should give break up of cost of local labour, raw materials and Local labour- …% of EXW
\n\ncomponents provided from within India should also be indicated separately Raw material …% of EXW
\n\nComponents …% of EXW
\n\n----------------
\n\nTotal …% of EXW
\n\n| \n\t\t\t Price and Completion Schedule - Related Services \n\t\t\t | \n\t\t|||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Currencies in accordance with ITB Sub-Clause 15 \n\t\t\t | \n\t\t\t\n\t\t\t Date:_________________________ \n\n\t\t\tICB No: _____________________ \n\n\t\t\tAlternative No: ________________ \n\n\t\t\tPage N° ______ of ______ \n\t\t\t | \n\t\t|||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t|
| \n\t\t\t Service \n\n\t\t\tN° \n\t\t\t | \n\t\t\t\n\t\t\t Description of Services (excludes inland transportation and other services required in the Purchaser’s country to convey the goods to their final destination) \n\t\t\t | \n\t\t\t\n\t\t\t Country of Origin \n\t\t\t | \n\t\t\t\n\t\t\t Delivery Date at place of Final destination \n\t\t\t | \n\t\t\t\n\t\t\t Quantity and physical unit \n\t\t\t | \n\t\t\t\n\t\t\t Unit price \n\t\t\t | \n\t\t\t\n\t\t\t Total Price per Service \n\n\t\t\t(Col. 5*6 or estimate) \n\t\t\t | \n\t\t|
| \n\t\t\t [insert number of the Service ] \n\t\t\t | \n\t\t\t\n\t\t\t [insert name of Services] \n\t\t\t | \n\t\t\t\n\t\t\t [insert country of origin of the Services] \n\t\t\t | \n\t\t\t\n\t\t\t [insert delivery date at place of final destination per Service] \n\t\t\t | \n\t\t\t\n\t\t\t [insert number of units to be supplied and name of the physical unit] \n\t\t\t | \n\t\t\t\n\t\t\t [insert unit price per item] \n\t\t\t | \n\t\t\t\n\t\t\t [insert total price per item] \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total Bid Price \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
Note: a) In case of discrepancy between unit price and total price, the unit price shall prevail.
\n\nb) In case of discrepancy between figures and words, the price in words shall be prevail
\n\n[Please refer ITB clause 31 of Bid document]
\n\nName of Bidder [insert complete name of Bidder]
\n\n\n\n
\n\n
Signature of Bidder [signature of person signing the Bid]
\n\nDate [Insert Date]
\n\n\n\n
PRICE SCHEDULE FOR COMPREHENSIVE ANNUAL MAINTENANCE COST WITH SPARES AFTER WARRANTY PERIOD
\n\n(ITB Clause 1.8(e))
\n\n\n\n
(Common to Domestic and Foreign Bids)
\n\n\n\n
| \n\t\t\t A \n\t\t\t | \n\t\t\t\n\t\t\t B \n\t\t\t | \n\t\t\t\n\t\t\t C \n\t\t\t | \n\t\t\t\n\t\t\t D \n\t\t\t | \n\t\t\t\n\t\t\t E \n\t\t\t | \n\t\t\t\n\t\t\t F \n\t\t\t | \n\t\t||
| \n\t\t\t Sch. No. \n\t\t\t | \n\t\t\t\n\t\t\t Item Description \n\t\t\t | \n\t\t\t\n\t\t\t Qty \n\n\t\t\t(in Unit) \n\t\t\t | \n\t\t\t\n\t\t\t Year \n\t\t\t | \n\t\t\t\n\t\t\t Comprehensive Maintenance cost (With spares) for each unit \n\t\t\t | \n\t\t\t\n\t\t\t Total Comprehensive Maintenance cost (With spares) \n\n\t\t\t(Col. C X Col. E) \n\t\t\t | \n\t\t||
| \n\t\t\t Indian Rupees \n\t\t\t | \n\t\t\t\n\t\t\t F. Currency (Specify) \n\t\t\t | \n\t\t\t\n\t\t\t Indian Rupees \n\t\t\t | \n\t\t\t\n\t\t\t F. Currency (Specify) \n\t\t\t | \n\t\t||||
| \n\t\t\t I \n\t\t\t | \n\t\t\t\n\t\t\t Electron Microscope \n\t\t\t | \n\t\t\t\n\t\t\t 01 \n\t\t\t | \n\t\t\t\n\t\t\t Year 3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Year 4 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||
| \n\t\t\t Year 5 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Note:
\n\n| \n\t\t\t (a) \n\n\t\t\t(b) \n\t\t\t | \n\t\t\t\n\t\t\t In case of discrepancy between unit price and total price, the unit price shall prevail. \n\n\t\t\tIn case of discrepancy between price quoted in figure and words, price in words, shall prevail. \n\t\t\t | \n\t\t
[Please refer ITB clause 31 of Bid document]
\n\n\n\n
Signature of Bidder______________________
\n\n\n\n
Name _______________________
\n\n\n\n
Business Address ________________________
\n\nPlace :
\n\n\n\n
Date :
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
Form of Bid Security
\n\n(BankGuarantee)
\n\n\n\n
[The bank shall fill in this Bank Guarantee Form in accordance with the instructions indicated.]
\n\n\n\n
[Guarantor letterhead or SWIFT identifier code]
\n\nBeneficiary: [Purchaser to insert its name and address]
\n\nIFB No.: [Purchaser to insert reference number for the Invitation for Bids]
\n\nAlternative No.: [Insert identification No if this is a Bid for an alternative]
\n\nDate:[Insert date of issue]
\n\nBID GUARANTEE No.:[Insert guarantee reference number]
\n\nGuarantor: [Insert name and address of place of issue, unless indicated in the letterhead]
\n\nWe have been informed that ______ [insert name of the Bidder, which in the case of a joint venture shall be the name of the joint venture (whether legally constituted or prospective) or the names of all members thereof] (hereinafter called "the Applicant") has submitted or will submit to the Beneficiary its bid (hereinafter called "the Bid") for the execution of ________________ under Invitation for Bids No. ___________ (“the IFB”).
\n\nFurthermore, we understand that, according to the Beneficiary’s conditions, bids must be supported by a bid guarantee.
\n\nAt the request of the Applicant, we, as Guarantor, hereby irrevocably undertake to pay the Beneficiary any sum or sums not exceeding in total an amount of ___________ (____________) upon receipt by us of the Beneficiary’s complying demand,supported by the Beneficiary’s statement, whether in the demand itself or a separate signed document accompanying or identifying the demand, stating that either the Applicant:
\n\n(a) haswithdrawn its Bid during the period of bid validity set forth in the Applicant’s Letter of Bid (“the Bid Validity Period”), or any extension thereto provided by the Applicant; or
\n\n(b) having been notified of the acceptance of its Bid by the Beneficiary during the Bid Validity Period or any extension thereto provided by the Applicant, (i) has failed to execute the contract agreement, or (ii) has failed to furnish the performance security, in accordance with the Instructions to Bidders (“ITB”) of the Beneficiary’s bidding document.
\n\nThis guarantee will expire: (a) if the Applicant is the successful bidder, upon our receipt of copies of the contract agreement signed by the Applicant and the performance security issued to the Beneficiary in relation to such contract agreement; or (b) if the Applicant is not the successful bidder, upon the earlier of (i) our receipt of a copy of the Beneficiary’s notification to the Applicant of the results of the bidding process; or (ii)twenty-eight days after the end of theBid Validity Period.
\n\nConsequently, any demand for payment under this guarantee must be received by us at the office indicated above on or before that date.
\n\nThis guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010 Revision, ICC Publication No. 758.
\n\n\n\n
_____________________________
\n\n[Signature(s)]
\n\n\n\n
Note: All italicized text is for use in preparing this form and shall be deleted from the final product.
\n\n\n\n
\n\n
Form of Bid Security (Bid Bond)
\n\n\n\n
[The Surety shall fill in this Bid Bond Form in accordance with the instructions indicated.]
\n\n\n\n
BOND NO. ______________________
\n\nBY THIS BOND [name of Bidder] as Principal (hereinafter called “the Principal”), and [name, legal title, and address of surety],authorized to transact business in [name of country of Purchaser], as Surety (hereinafter called “the Surety”), are held and firmly bound unto [name of Purchaser] as Obligee (hereinafter called “the Purchaser”) in the sum of [amount of Bond][2][amount in words], for the payment of which sum, well and truly to be made, we, the said Principal and Surety, bind ourselves, our successors and assigns, jointly and severally, firmly by these presents.
\n\nWHEREAS the Principal has submitted or will submit a written Bid to the Purchaser dated the ___ day of ______, 20__, for the supply of [name of Contract] (hereinafter called the “Bid”).
\n\nNOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that if the Principal:
\n\nthen the Surety undertakes to immediately pay to the Purchaser up to the above amount upon receipt of the Purchaser’s first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser shall state that the demand arises from the occurrence of any of the above events, specifying which event(s) has occurred.
\n\nThe Surety hereby agrees that its obligation will remain in full force and effect up to and including the date 28 days after the date of expiration of the Bid Validity Periodset forth in the Principal’s Letter of Bid or any extension thereto provided by the Principal.
\n\nIN TESTIMONY WHEREOF, the Principal and the Surety have caused these presents to be executed in their respective names this ____ day of ____________ 20__.
\n\nPrincipal: _______________________ Surety: _____________________________
\n Corporate Seal (where appropriate)
_______________________________ ____________________________________
\n(Signature) (Signature)
\n(Printed name and title) (Printed name and title)
\n\n
Form of Bid-Securing Declaration
\n\n[The Bidder shall fill in this Form in accordance with the instructions indicated.]
\n\n\n\n
\n\n
Date: [date (as day, month and year)]
\n\nBid No.: [number of bidding process]
\n\nAlternative No.: [insert identification No if this is a Bid for an alternative]
\n\n\n\n
\n\n
To: [complete name of Purchaser]
\n\nWe, the undersigned, declare that:
\n\nWe understand that, according to your conditions, bids must be supported by a Bid-Securing Declaration.
\n\nWe accept that we will automatically be suspended from being eligible for bidding in any contract with the Purchaser for the period of time of [number of months or years] starting on [date], if we are in breach of our obligation(s) under the bid conditions, because we:
\n\n(a) have withdrawn our Bid during the period of bid validity specified in the Letter of Bid; or
\n\n(b) having been notified of the acceptance of our Bid by the Purchaser during the period of bid validity, (i) fail or refuse to execute the Contract; or (ii) fail or refuse to furnish the Performance Security, if required, in accordance with the ITB.
\n\nWe understand this Bid Securing Declaration shall expire if we are not the successful Bidder, upon the earlier of (i) our receipt of your notification to us of the name of the successful Bidder; or (ii) twenty-eight days after the expiration of our Bid.
\n\nName of the Bidder*
\n\nName of the person duly authorized to sign the Bid on behalf of the Bidder** _______
\n\nTitle of the person signing the Bid ______________________
\n\nSignature of the person named above ______________________
\n\n\n\n
Date signed ________________________________ day of ___________________, _____
\n\n*: In the case of the Bid submitted by joint venture specify the name of the Joint Venture as Bidder
\n\n**: Person signing the Bid shall have the power of attorney given by the Bidder attached to the Bid
\n\n\n\n
[Note: In case of a Joint Venture, the Bid-Securing Declaration must be in the name of all members to the Joint Venture that submits the bid.]
\n\n\n\n
Manufacturer’s Authorization
\n\n\n\n
[The Bidder shall require the Manufacturer to fill in this Form in accordance with the instructions indicated. This letter of authorization should be on the letterhead of the Manufacturer and should be signed by a person with the proper authority to sign documents that are binding on the Manufacturer. The Bidder shall include it in its bid, if so indicated in the BDS.]
\n\n\n\n
Date: [insert date (as day, month and year) of Bid Submission]
\n\n\n\n
ICB No.: [insert number of bidding process]
\n\n\n\n
Alternative No.: [insert identification No if this is a Bid for an alternative]
\n\n\n\n
\n\n
We [insert complete name of Manufacturer], who are official manufacturers of[insert type ofgoods manufactured], having factories at [insert full address of Manufacturer’s factories], dohereby authorize [insert complete name of Bidder]to submit a bid and conclude the contract, the purpose of which is to provide the following Goods, manufactured by us [insert nameand or brief description of the Goods], and to subsequently sign the Contract andthecontract may be awarded to us* / the contract may be awarded to them.*
\n\n\n\n
*Strike out whichever is not applicable
\n\n\n\n
We hereby extend our full guarantee and warranty in accordance with Clause 28 of the General Conditions of Contract, with respect to the Goods offered by the above firm.
\n\n\n\n
No company or firm or individual other than M/S ……………… are authorized to bid and conclude the contract for the above goods manufactured by us against the specific IFB.
\n\n\n\n
Signed: [insert signature(s) of authorized representative(s) of the Manufacturer]
\n\n\n\n
Name: [insert complete name(s) of authorized representative(s) of the Manufacturer]
\n\n\n\n
Title: [insert title]
\n\n\n\n
Dated on ____________ day of __________________, _______ [insert date of signing]
\n\n\n\n
\n\n
\n\n
PERFORMA FOR PERFORMANCE STATEMENT
\n\n(For a period of last five years)
\n\n\n\n
\n\n
Bid No. Date of opening
\n\nEquipment name : _________________________ Schedule No. : _____
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Time Hours
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Name of the Firm
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| \n\t\t\t Order placed by \n\n\t\t\t(full address and contact details (email and phone no.) of Purchaser) \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Order No. and Date \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Description and quantity of ordered items \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Value of order \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Date of completion \n\n\t\t\tof delivery \n\t\t\t | \n\t\t\t\n\t\t\t Remarks indicating reasons for late delivery, if any \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t was the supply of goods been satisfactory functioning \n\n\t\t\t\n\t\t\t | \n\t\t|
| \n\t\t\t As per contract \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Actual \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Signature and seal of the Bidder
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Countersigned by and seal of Chartered Accountant/CPA----------------------------------------
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The Bidder shall also furnish the following documents in connection with their past performance:
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Signature and seal of the Bidder ______________________________
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Note: The above statement is required to be submitted separately for each schedule ofrequirement which is being offered by the bidder.
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\n\n
\n\n
(To be submitted for each Schedule separately wherever applicable)
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ICB No.:…………………………………
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Schedule no. with Description of the items:
\n\n\n\n
(Bidder’s Name and Address):
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To:................................................
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(Name of the Purchaser)
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Dear Sir:
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\n\n
\n\n
\n\n
\n\n
(The requirements listed above are as per current Export and Import Policy of Government of India. These may be modified, if necessary, in terms of the Export and Import Policy in force.)
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\n\n
*INR. _________________ (exchange rate one US$ = INR___)
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\n\n
________________________________
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\n\n
\n\n
Description
\n\n\n\n
Quantity
\n\nValue (INR.)
\n\n\n\n
INR.
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(exchange rate on US$ = INR.)
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\n\n
Date: _______________ (Signature) __________________________________
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(Printed Name) _______________________________
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Place: _______________
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(Designation) _________________________________
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\n\n
(Common Seal) _______________________________
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Please attach details items-wise with cost. if there are more than one items. The figures indicated should tally with what is given in the price schedule.
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Section V. Eligible Countries
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Eligibility for the Provision of Goods, Works and Non Consulting Services in
\nBank-Financed Procurement
\n\n
\n\n
In reference to ITB 4.7 and 5.1, for the information of the Bidders, at the present time firms, goods and services from the following countries are excluded from this bidding process:
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Under ITB 4.7(a) and 5.1: [insert a list of the countries following approval by the Bank to apply the restriction or state “none”].
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Under ITB 4.7(b) and 5.1: [insert a list of the countries following approval by the Bank to apply the restriction or state “none”]
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A list of debarred firms and individuals is available on the Bank’s external website: http://www.worldbank.org/debarr.
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Section VI. Bank Policy - Corrupt and Fraudulent Practices
\n\nGuidelines for Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, dated January 2011.
\n\n“Fraud and Corruption:
\n\n1.16 It is the Bank’s policy to require that Borrowers (including beneficiaries of Bank loans), bidders, suppliers, contractors and their agents (whether declared or not), sub-contractors, sub-consultants, service providers or suppliers, and any personnel thereof, observe the highest standard of ethics during the procurement and execution of Bank-financed contracts.[3] In pursuance of this policy, the Bank:
\n\n(a) defines, for the purposes of this provision, the terms set forth below as follows:
\n\n(i) “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party;[4];
\n\n(ii) “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation;[5]
\n\n(iii) “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party;[6]
\n\n(iv) “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party;[7]
\n\n(v) "obstructive practice" is:
\n\n(aa) deliberately destroying, falsifying, altering, or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation, or
\n\n(bb) acts intended to materially impede the exercise of the Bank’s inspection and audit rights provided for under paragraph 1.16(e) below.
\n\n(b) will reject a proposal for award if it determines that the bidder recommended for award, or any of its personnel, or its agents, or its sub-consultants, sub-contractors, service providers, suppliers and/or their employees, has, directly or indirectly, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question;
\n\n(c) will declare mis-procurement and cancel the portion of the loan allocated to a contract if it determines at any time that representatives of the Borrower or of a recipient of any part of the proceeds of the loan engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices during the procurement or the implementation of the contract in question, without the Borrower having taken timely and appropriate action satisfactory to the Bank to address such practices when they occur, including by failing to inform the Bank in a timely manner at the time they knew of the practices;
\n\n(d) will sanction a firm or individual, at any time, in accordance with the prevailing Bank’s sanctions procedures,[8] including by publicly declaring such firm or individual ineligible, either indefinitely or for a stated period of time: (i) to be awarded a Bank-financed contract; and (ii) to be a nominated[9];
\n\n(e) will require that a clause be included in bidding documents and in contracts financed by a Bank loan, requiring bidders, suppliers and contractors, and their sub-contractors, agents, personnel, consultants, service providers, or suppliers, to permit the Bank to inspect all accounts, records, and other documents relating to the submission of bids and contract performance, and to have them audited by auditors appointed by the Bank.”
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\n\n
PART 2 – Supply Requirements
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| \n\t\t\t Section VII. Schedule of Requirements \n\t\t\t | \n\t\t
\n\n
Contents
\n\n\n\n
\n\n
\n\n
1. List of Goods and Delivery Schedule................................ Error! Bookmark not defined.
\n\n2. List of Related Services and Completion Schedule ........ Error! Bookmark not defined.
\n\n3. Technical Specifications.................................................................................................... 71
\n\n4. Drawings........................................................................................................................... 73
\n\n5. Inspections and Tests........................................................................................................ 74
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
1. List of Goods and Delivery Schedule:
\n\n\n\n
| \n\t\t\t List of Goods and Delivery Schedule \n\t\t\t | \n\t\t|||||
| \n\t\t\t Sch \n\n\t\t\tNo. \n\t\t\t | \n\t\t\t\n\t\t\t Brief Description of Equipments \n\t\t\t | \n\t\t\t\n\t\t\t Quantity \n\n\t\t\t(No. of Units) \n\t\t\t | \n\t\t\t\n\t\t\t Bid Security Amount in Indian Rs. or its equivalent \n\t\t\t | \n\t\t\t\n\t\t\t “Final Destination(Project Site)” as specified in BDS \n\t\t\t | \n\t\t|
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t In INR \n\t\t\t | \n\t\t\t\n\t\t\t In US$ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Delivery Period: For Foreign Bidders: Within 90 days from the date of opening of clear and acceptable Letter of Credit
\n\n\n\n
For Domestic Bidders: Within 60 days from the date of Notification of Award (NOA).
\n\n\n\n
Delivery Terms: For Group ‘C’ Bidders: CIP DelhiAirport
\n\n\n\n
For Group ‘A’ & ‘B’ Bidders: CIP Final Destination (As indicated above)
\n\n\n\n
2. List of Related Services and Completion Schedule
\n\n\n\n
i) Incidental Services
\n\n\n\n
The supplier may be required to provide any or all of the following services, including additional services, if any, specified in SCC:
\n\n\n\n
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3 The Comprehensive Annual Maintenance Contract (Including Spare parts)
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3. Technical Specifications, Drawing, Inspections and Tests
\n\nSummary of Technical Specifications: The Goods and Related Services shall comply with following Technical Specifications and Standards:
\n\nDetailed technical specifications follows
\n\n| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Equipment Name : _________ \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t Sch-1 \n\t\t\t | \n\t\t\t\n\t\t\t
Accessories:(Essential) \n\n\t\t\t
Accessories:(Optional)-Price to be quoted separately for each item \n\n\t\t\ti. Ultramicrotome \n\n\t\t\tii. Knife Maker \n\n\t\t\ti. Tissue Processor \n\n\t\t\tii. Stereo zoom Microscope \n\n\t\t\t\n\n\t\t\t Accessories-specification \n\n\t\t\t(i) Specifications of Ultramicrotome \n\n\t\t\t
(ii)Specifications for Knifemaker \n\n\t\t\t
\n\n\t\t\t (iii)Specifications for Tissue processor \n\n\t\t\t\n\n\t\t\t
\n\n\t\t\t (iv)Specifications for Stereo zoom microscope \n\n\t\t\t\n\n\t\t\t The Stereo microscope is required for 3 Dimensional viewing of specimen with superb depth and clarity. \n\n\t\t\t
\n\n\t\t\t (v.)Spares, Consumables & Operator \n\n\t\t\t
\n\n\t\t\t \n\t\t\t | \n\t\t
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3. Technical Specifications
\n\n\n\n
The purpose of the Technical Specifications (TS), is to define the technical characteristics of the Goods and Related Services required by the Purchaser. The Purchaser shall prepare the detailed TS take into account that:
\n\n(a) Standards of materials and workmanship required for the production and manufacturing of the Goods.
\n\n(b) Detailed tests required (type and number).
\n\n(c) Other additional work and/or Related Services required to achieve full delivery/completion.
\n\n(d) Detailed activities to be performed by the Supplier, and participation of the Purchaser thereon.
\n\n(e) List of detailed functional guarantees covered by the Warranty and the specification of the liquidated damages to be applied in the event that such guarantees are not met.
\n\nWhen the Purchaser requests that the Bidder provides in its bid a part or all of the Technical Specifications, technical schedules, or other technical information, the Purchaser shall specify in detail the nature and extent of the required information and the manner in which it has to be presented by the Bidder in its bid.
\n\n[If a summary of the Technical Specifications (TS) has to be provided, the Purchaser shall insert information in the table below. The Bidder shall prepare a similar table to justify compliance with the requirements]
\n\n“Summary of Technical Specifications. The Goods and Related Services shall comply with following Technical Specifications and Standards:
\n\n| \n\t\t\t Item No \n\t\t\t | \n\t\t\t\n\t\t\t Name of Goods or Related Service \n\t\t\t | \n\t\t\t\n\t\t\t Technical Specifications and Standards \n\t\t\t | \n\t\t
| \n\t\t\t [insert item No] \n\t\t\t | \n\t\t\t\n\t\t\t [insert name] \n\t\t\t | \n\t\t\t\n\t\t\t [insert TS and Standards] \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Detailed Technical Specifications and Standards [whenever necessary].
\n\n[Insert detailed description of TS] __________________________________________________________________________________________________________________________________________________________________________________________________________”_]
\n\n\n\n
4. Drawings
\n\n\n\n
\n\n
These Bidding Documents includes [insert“the following”or “no”] drawings.
\n\n[If documents shall be included, insert the following List of Drawings]
\n\n| \n\t\t\t List of Drawings \n\t\t\t | \n\t\t||
| \n\t\t\t \n\n\t\t\t Drawing Nr. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Drawing Name \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Purpose \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
5. Inspections and Tests
\n\nThe following inspections and tests shall be performed: [insert list of inspections and tests]
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PART 3 - Contract
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| \n\t\t\t Section VIII. General Conditions of Contract \n\t\t\t | \n\t\t
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Table of Clauses
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1. Definitions......................................................................................................................... 79
\n\n2. Contract Documents.......................................................................................................... 80
\n\n3. Fraud and Corruption........................................................................................................ 80
\n\n4. Interpretation..................................................................................................................... 80
\n\n5. Language........................................................................................................................... 81
\n\n6. Joint Venture, Consortium or Association........................................................................ 81
\n\n7. Eligibility........................................................................................................................... 81
\n\n8. Notices............................................................................................................................... 82
\n\n9. Governing Law.................................................................................................................. 82
\n\n10. Settlement of Disputes...................................................................................................... 82
\n\n11. Inspections and Audit by the Bank................................................................................... 83
\n\n12. Scope of Supply................................................................................................................ 83
\n\n13. Delivery and Documents................................................................................................... 83
\n\n14. Supplier’s Responsibilities................................................................................................. 83
\n\n15. Contract Price.................................................................................................................... 83
\n\n16. Terms of Payment.............................................................................................................. 83
\n\n17. Taxes and Duties............................................................................................................... 84
\n\n18. Performance Security........................................................................................................ 84
\n\n19. Copyright........................................................................................................................... 84
\n\n20. Confidential Information.................................................................................................. 84
\n\n21. Subcontracting................................................................................................................... 85
\n\n22. Specifications and Standards............................................................................................ 85
\n\n23. Packing and Documents.................................................................................................... 86
\n\n24. Insurance........................................................................................................................... 86
\n\n25. Transportation and Incidental Services............................................................................. 86
\n\n26. Inspections and Tests........................................................................................................ 87
\n\n27. Liquidated Damages......................................................................................................... 88
\n\n28. Warranty............................................................................................................................ 88
\n\n29. Patent Indemnity............................................................................................................... 89
\n\n30. Limitation of Liability....................................................................................................... 90
\n\n31. Change in Laws and Regulations...................................................................................... 90
\n\n32. Force Majeure.................................................................................................................... 90
\n\n33. Change Orders and Contract Amendments...................................................................... 91
\n\n34. Extensions of Time............................................................................................................ 92
\n\n35. Termination........................................................................................................................ 92
\n\n36. Assignment........................................................................................................................ 93
\n\n37. Export Restriction............................................................................................................. 93
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Section VIII. General Conditions of Contract
\n\n| \n\t\t\t 1. Definitions \n\t\t\t | \n\t\t\t\n\t\t\t 1.1 The following words and expressions shall have the meanings hereby assigned to them: \n\n\t\t\t
| \n\t\t||
| \n\t\t\t 2. Contract Documents \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t 3. Corrupt and Fraudulent Practices \n\t\t\t | \n\t\t\t\n\t\t\t 3.1 The Bank requires compliance with its policy in regard to corrupt and fraudulent practices as set forth in Appendix to the GCC. \n\n\t\t\t3.2 The Purchaser requires the Supplier to disclose any commissions or fees that may have been paid or are to be paid to agents or any other party with respect to the bidding process or execution of the Contract. The information disclosed must include at least the name and address of the agent or other party, the amount and currency, and the purpose of the commission, gratuity or fee. \n\t\t\t | \n\t\t||
| \n\t\t\t 4. Interpretation \n\t\t\t | \n\t\t\t\n\t\t\t
The Contract constitutes the entire agreement between the Purchaser and the Supplier and supersedes all communications, negotiations and agreements (whether written or oral) of the parties with respect thereto made prior to the date of Contract. \n\n\t\t\t
No amendment or other variation of the Contract shall be valid unless it is in writing, is dated, expressly refers to the Contract, and is signed by a duly authorized representative of each party thereto. \n\n\t\t\t
If any provision or condition of the Contract is prohibited or rendered invalid or unenforceable, such prohibition, invalidity or unenforceability shall not affect the validity or enforceability of any other provisions and conditions of the Contract. \n\t\t\t | \n\t\t||
| \n\t\t\t 5. Language \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t 6. Joint Venture, Consortium or Association \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t 7. Eligibility \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t 8. Notices \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 9. Governing Law \n\t\t\t | \n\t\t\t\n\t\t\t
(a) as a matter of law or official regulations, the Borrower’s country prohibits commercial relations with that country; or \n\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 10 Settlement of Disputes \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 11. Inspections and Audit by the Bank \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 12. Scope of Supply \n\t\t\t | \n\t\t\t\n\t\t\t 12.1 The Goods and Related Services to be supplied shall be as specified in the Schedule of Requirements. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 13. Delivery and Documents \n\t\t\t | \n\t\t\t\n\t\t\t 13.1 Subject to GCC Sub-Clause 33.1, the Delivery of the Goods and Completion of the Related Services shall be in accordance with the Delivery and Completion Schedule specified in the Schedule of Requirements. The details of shipping and other documents to be furnished by the Supplier are specified in the SCC. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 14. Supplier’s Responsibilities \n\t\t\t | \n\t\t\t\n\t\t\t 14.1 The Supplier shall supply all the Goods and Related Services included in the Scope of Supply in accordance with GCC Clause 12, and the Delivery and Completion Schedule, as per GCC Clause 13. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 15 Contract Price \n\t\t\t | \n\t\t\t\n\t\t\t 15.1 Prices charged by the Supplier for the Goods supplied and the Related Services performed under the Contract shall not vary from the prices quoted by the Supplier in its bid, with the exception of any price adjustments authorized in the SCC. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 16. Terms of Payment \n\t\t\t | \n\t\t\t\n\t\t\t 16.1 The Contract Price, including any Advance Payments, if applicable, shall be paid as specified in the SCC. \n\n\t\t\t16.2 The Supplier’s request for payment shall be made to the Purchaser in writing, accompanied by invoices describing, as appropriate, the Goods delivered and Related Services performed, and by the documents submitted pursuant to GCC Clause 13 and upon fulfillment of all other obligations stipulated in the Contract. \n\n\t\t\t16.3 Payments shall be made promptly by the Purchaser, but in no case later than sixty (60) days after submission of an invoice or request for payment by the Supplier, and after the Purchaser has accepted it. \n\n\t\t\t16.4 The currencies in which payments shall be made to the Supplier under this Contract shall be those in which the bid price is expressed. \n\n\t\t\t16.5 In the event that the Purchaser fails to pay the Supplier any payment by its due date or within the period set forth in the SCC, the Purchaser shall pay to the Supplier interest on the amount of such delayed payment at the rate shown in the SCC, for the period of delay until payment has been made in full, whether before or after judgment or arbitrage award. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 17. Taxes and Duties \n\t\t\t | \n\t\t\t\n\t\t\t 17.1 For goods manufactured outside the Purchaser’s Country, the Supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such levies imposed outside the Purchaser’s Country. \n\n\t\t\t17.2 For goods Manufactured within the Purchaser’s country, the Supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the contracted Goods to the Purchaser. \n\n\t\t\t17.3 If any tax exemptions, reductions, allowances or privileges may be available to the Supplier in the Purchaser’s Country, the Purchaser shall use its best efforts to enable the Supplier to benefit from any such tax savings to the maximum allowable extent. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 18. Performance Security \n\t\t\t | \n\t\t\t\n\t\t\t 18.1 If required as specified in the SCC, the Supplier shall, within twenty-eight (28) days of the notification of contract award, provide a performance security for the performance of the Contract in the amount specified in the SCC. \n\n\t\t\t18.2 The proceeds of the Performance Security shall be payable to the Purchaser as compensation for any loss resulting from the Supplier’s failure to complete its obligations under the Contract. \n\n\t\t\t18.3 As specified in the SCC, the Performance Security, if required, shall be denominated in the currency(ies) of the Contract, or in a freely convertible currency acceptable to the Purchaser; and shall be in one of the format stipulated by the Purchaser in the SCC, or in another format acceptable to the Purchaser. \n\n\t\t\t18.4 The Performance Security shall be discharged by the Purchaser and returned to the Supplier not later than twenty-eight (28) days following the date of Completion of the Supplier’s performance obligations under the Contract, including any warranty obligations, unless specified otherwise in the SCC. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 19. Copyright \n\t\t\t | \n\t\t\t\n\t\t\t 19.1 The copyright in all drawings, documents, and other materials containing data and information furnished to the Purchaser by the Supplier herein shall remain vested in the Supplier, or, if they are furnished to the Purchaser directly or through the Supplier by any third party, including suppliers of materials, the copyright in such materials shall remain vested in such third party \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 20. Confidential Information \n\t\t\t | \n\t\t\t\n\t\t\t 20.1 The Purchaser and the Supplier shall keep confidential and shall not, without the written consent of the other party hereto, divulge to any third party any documents, data, or other information furnished directly or indirectly by the other party hereto in connection with the Contract, whether such information has been furnished prior to, during or following completion or termination of the Contract. Notwithstanding the above, the Supplier may furnish to its Subcontractor such documents, data, and other information it receives from the Purchaser to the extent required for the Subcontractor to perform its work under the Contract, in which event the Supplier shall obtain from such Subcontractor an undertaking of confidentiality similar to that imposed on the Supplier under GCC Clause 20. \n\n\t\t\t20.2 The Purchaser shall not use such documents, data, and other information received from the Supplier for any purposes unrelated to the contract. Similarly, the Supplier shall not use such documents, data, and other information received from the Purchaser for any purpose other than the performance of the Contract. \n\n\t\t\t20.3 The obligation of a party under GCC Sub-Clauses 20.1 and 20.2 above, however, shall not apply to information that: \n\n\t\t\t
20.4 The above provisions of GCC Clause 20 shall not in any way modify any undertaking of confidentiality given by either of the parties hereto prior to the date of the Contract in respect of the Supply or any part thereof. \n\n\t\t\t20.5 The provisions of GCC Clause 20 shall survive completion or termination, for whatever reason, of the Contract. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 21. Subcontracting \n\t\t\t | \n\t\t\t\n\t\t\t 21.1 The Supplier shall notify the Purchaser in writing of all subcontracts awarded under the Contract if not already specified in the bid. Such notification, in the original bid or later shall not relieve the Supplier from any of its obligations, duties, responsibilities, or liability under the Contract. \n\n\t\t\t21.2 Subcontracts shall comply with the provisions of GCC Clauses 3 and 7. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 22. Specifications and Standards \n\t\t\t | \n\t\t\t\n\t\t\t 22.1 Technical Specifications and Drawings \n\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 23. Packing and Documents \n\t\t\t | \n\t\t\t\n\t\t\t 23.1 The Supplier shall provide such packing of the Goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the Contract. During transit, the packing shall be sufficient to withstand, without limitation, rough handling and exposure to extreme temperatures, salt and precipitation, and open storage. Packing case size and weights shall take into consideration, where appropriate, the remoteness of the goods’ final destination and the absence of heavy handling facilities at all points in transit. \n\n\t\t\t23.2 The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract, including additional requirements, if any, specified in the SCC, and in any other instructions ordered by the Purchaser. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 24. Insurance \n\t\t\t | \n\t\t\t\n\t\t\t 24.1 Unless otherwise specified in the SCC, the Goods supplied under the Contract shall be fully insured—in a freely convertible currency from an eligible country—against loss or damage incidental to manufacture or acquisition, transportation, storage, and delivery, in accordance with the applicable Incoterms or in the manner specified in the SCC. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 25. Transportation and Incidental Services \n\t\t\t | \n\t\t\t\n\t\t\t 25.1 Unless otherwise specified in the SCC, responsibility for arranging transportation of the Goods shall be in accordance with the specified Incoterms. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 25.2 The Supplier may be required to provide any or all of the following services, including additional services, if any, specified in SCC: \n\n\t\t\t(a) performance or supervision of on-site assembly and/or start‑up of the supplied Goods; \n\n\t\t\t(b) furnishing of tools required for assembly and/or maintenance of the supplied Goods; \n\n\t\t\t(c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied Goods; \n\n\t\t\t(d) performance or supervision or maintenance and/or repair of the supplied Goods, for a period of time agreed by the parties, provided that this service shall not relieve the Supplier of any warranty obligations under this Contract; and \n\n\t\t\t(e) training of the Purchaser’s personnel, at the Supplier’s plant and/or on-site, in assembly, start-up, operation, maintenance, and/or repair of the supplied Goods. \n\n\t\t\t25.3 Prices charged by the Supplier for incidental services, if not included in the Contract Price for the Goods, shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by the Supplier for similar services \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 26. Inspections and Tests \n\t\t\t | \n\t\t\t\n\t\t\t 26.1 The Supplier shall at its own expense and at no cost to the Purchaser carry out all such tests and/or inspections of the Goods and Related Services as are specified in the SCC. \n\n\t\t\t26.2 The inspections and tests may be conducted on the premises of the Supplier or its Subcontractor, at point of delivery, and/or at the Goods’ final destination, or in another place in the Purchaser’s Country as specified in the SCC. Subject to GCC Sub-Clause 26.3, if conducted on the premises of the Supplier or its Subcontractor, all reasonable facilities and assistance, including access to drawings and production data, shall be furnished to the inspectors at no charge to the Purchaser. \n\n\t\t\t26.3 The Purchaser or its designated representative shall be entitled to attend the tests and/or inspections referred to in GCC Sub-Clause 26.2, provided that the Purchaser bear all of its own costs and expenses incurred in connection with such attendance including, but not limited to, all traveling and board and lodging expenses. \n\n\t\t\t26.4 Whenever the Supplier is ready to carry out any such test and inspection, it shall give a reasonable advance notice, including the place and time, to the Purchaser. The Supplier shall obtain from any relevant third party or manufacturer any necessary permission or consent to enable the Purchaser or its designated representative to attend the test and/or inspection. \n\n\t\t\t26.5 The Purchaser may require the Supplier to carry out any test and/or inspection not required by the Contract but deemed necessary to verify that the characteristics and performance of the Goods comply with the technical specifications codes and standards under the Contract, provided that the Supplier’s reasonable costs and expenses incurred in the carrying out of such test and/or inspection shall be added to the Contract Price. Further, if such test and/or inspection impedes the progress of manufacturing and/or the Supplier’s performance of its other obligations under the Contract, due allowance will be made in respect of the Delivery Dates and Completion Dates and the other obligations so affected. \n\n\t\t\t26.6 The Supplier shall provide the Purchaser with a report of the results of any such test and/or inspection. \n\n\t\t\t26.7 The Purchaser may reject any Goods or any part thereof that fail to pass any test and/or inspection or do not conform to the specifications. The Supplier shall either rectify or replace such rejected Goods or parts thereof or make alterations necessary to meet the specifications at no cost to the Purchaser, and shall repeat the test and/or inspection, at no cost to the Purchaser, upon giving a notice pursuant to GCC Sub-Clause 26.4. \n\n\t\t\t26.8 The Supplier agrees that neither the execution of a test and/or inspection of the Goods or any part thereof, nor the attendance by the Purchaser or its representative, nor the issue of any report pursuant to GCC Sub-Clause 26.6, shall release the Supplier from any warranties or other obligations under the Contract. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 27. Liquidated Damages \n\t\t\t | \n\t\t\t\n\t\t\t 27.1 Except as provided under GCC Clause 32, if the Supplier fails to deliver any or all of the Goods by the Date(s) of delivery or perform the Related Services within the period specified in the Contract, the Purchaser may without prejudice to all its other remedies under the Contract, deduct from the Contract Price, as liquidated damages, a sum equivalent to the percentage specified in the SCC of the delivered price of the delayed Goods or unperformed Services for each week or part thereof of delay until actual delivery or performance, up to a maximum deduction of the percentage specified in those SCC. Once the maximum is reached, the Purchaser may terminate the Contract pursuant to GCC Clause 35. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 28. Warranty \n\t\t\t | \n\t\t\t\n\t\t\t 28.1 The Supplier warrants that all the Goods are new, unused, and of the most recent or current models, and that they incorporate all recent improvements in design and materials, unless provided otherwise in the Contract. \n\n\t\t\t28.2 Subject to GCC Sub-Clause 22.1(b), the Supplier further warrants that the Goods shall be free from defects arising from any act or omission of the Supplier or arising from design, materials, and workmanship, under normal use in the conditions prevailing in the country of final destination. \n\n\t\t\t28.3 Unless otherwise specified in the SCC, the warranty shall remain valid for twelve (12) months after the Goods, or any portion thereof as the case may be, have been delivered to and accepted at the final destination indicated in the SCC, or for eighteen (18) months after the date of shipment from the port or place of loading in the country of origin, whichever period concludes earlier. \n\n\t\t\t28.4 The Purchaser shall give notice to the Supplier stating the nature of any such defects together with all available evidence thereof, promptly following the discovery thereof. The Purchaser shall afford all reasonable opportunity for the Supplier to inspect such defects. \n\n\t\t\t28.5 Upon receipt of such notice, the Supplier shall, within the period specified in the SCC, expeditiously repair or replace the defective Goods or parts thereof, at no cost to the Purchaser. \n\n\t\t\t28.6 If having been notified, the Supplier fails to remedy the defect within the period specified in the SCC, the Purchaser may proceed to take within a reasonable period such remedial action as may be necessary, at the Supplier’s risk and expense and without prejudice to any other rights which the Purchaser may have against the Supplier under the Contract. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 29. Patent Indemnity \n\t\t\t | \n\t\t\t\n\t\t\t 29.1 The Supplier shall, subject to the Purchaser’s compliance with GCC Sub-Clause 29.2, indemnify and hold harmless the Purchaser and its employees and officers from and against any and all suits, actions or administrative proceedings, claims, demands, losses, damages, costs, and expenses of any nature, including attorney’s fees and expenses, which the Purchaser may suffer as a result of any infringement or alleged infringement of any patent, utility model, registered design, trademark, copyright, or other intellectual property right registered or otherwise existing at the date of the Contract by reason of: \n\n\t\t\t
Such indemnity shall not cover any use of the Goods or any part thereof other than for the purpose indicated by or to be reasonably inferred from the Contract, neither any infringement resulting from the use of the Goods or any part thereof, or any products produced thereby in association or combination with any other equipment, plant, or materials not supplied by the Supplier, pursuant to the Contract. \n\n\t\t\t29.2 If any proceedings are brought or any claim is made against the Purchaser arising out of the matters referred to in GCC Sub-Clause 29.1, the Purchaser shall promptly give the Supplier a notice thereof, and the Supplier may at its own expense and in the Purchaser’s name conduct such proceedings or claim and any negotiations for the settlement of any such proceedings or claim. \n\n\t\t\t29.3 If the Supplier fails to notify the Purchaser within twenty-eight (28) days after receipt of such notice that it intends to conduct any such proceedings or claim, then the Purchaser shall be free to conduct the same on its own behalf. \n\n\t\t\t29.4 The Purchaser shall, at the Supplier’s request, afford all available assistance to the Supplier in conducting such proceedings or claim, and shall be reimbursed by the Supplier for all reasonable expenses incurred in so doing. \n\n\t\t\t29.5 The Purchaser shall indemnify and hold harmless the Supplier and its employees, officers, and Subcontractors from and against any and all suits, actions or administrative proceedings, claims, demands, losses, damages, costs, and expenses of any nature, including attorney’s fees and expenses, which the Supplier may suffer as a result of any infringement or alleged infringement of any patent, utility model, registered design, trademark, copyright, or other intellectual property right registered or otherwise existing at the date of the Contract arising out of or in connection with any design, data, drawing, specification, or other documents or materials provided or designed by or on behalf of the Purchaser. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 30 Limitation of Liability \n\t\t\t | \n\t\t\t\n\t\t\t 30.1 Except in cases of criminal negligence or willful misconduct, \n\n\t\t\t(a) the Supplier shall not be liable to the Purchaser, whether in contract, tort, or otherwise, for any indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or interest costs, provided that this exclusion shall not apply to any obligation of the Supplier to pay liquidated damages to the Purchaser and \n\n\t\t\t(b) the aggregate liability of the Supplier to the Purchaser, whether under the Contract, in tort or otherwise, shall not exceed the total Contract Price, provided that this limitation shall not apply to the cost of repairing or replacing defective equipment, or to any obligation of the supplier to indemnify the purchaser with respect to patent infringement \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 31. Change in Laws and Regulations \n\t\t\t | \n\t\t\t\n\t\t\t 31.1 Unless otherwise specified in the Contract, if after the date of 28 days prior to date of Bid submission, any law, regulation, ordinance, order or bylaw having the force of law is enacted, promulgated, abrogated, or changed in the place of the Purchaser’s country where the Site is located (which shall be deemed to include any change in interpretation or application by the competent authorities) that subsequently affects the Delivery Date and/or the Contract Price, then such Delivery Date and/or Contract Price shall be correspondingly increased or decreased, to the extent that the Supplier has thereby been affected in the performance of any of its obligations under the Contract. Notwithstanding the foregoing, such additional or reduced cost shall not be separately paid or credited if the same has already been accounted for in the price adjustment provisions where applicable, in accordance with GCC Clause 15. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 32. Force Majeure \n\t\t\t | \n\t\t\t\n\t\t\t 32.1 The Supplier shall not be liable for forfeiture of its Performance Security, liquidated damages, or termination for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure. \n\n\t\t\t32.2 For purposes of this Clause, “Force Majeure” means an event or situation beyond the control of the Supplier that is not foreseeable, is unavoidable, and its origin is not due to negligence or lack of care on the part of the Supplier. Such events may include, but not be limited to, acts of the Purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions, and freight embargoes. \n\n\t\t\t32.3 If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in writing of such condition and the cause thereof. Unless otherwise directed by the Purchaser in writing, the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 33. Change Orders and Contract Amendments \n\t\t\t | \n\t\t\t\n\t\t\t 33.1 The Purchaser may at any time order the Supplier through notice in accordance GCC Clause 8, to make changes within the general scope of the Contract in any one or more of the following: \n\n\t\t\t
33.2 If any such change causes an increase or decrease in the cost of, or the time required for, the Supplier’s performance of any provisions under the Contract, an equitable adjustment shall be made in the Contract Price or in the Delivery/Completion Schedule, or both, and the Contract shall accordingly be amended. Any claims by the Supplier for adjustment under this Clause must be asserted within twenty-eight (28) days from the date of the Supplier’s receipt of the Purchaser’s change order. \n\n\t\t\t33.3 Prices to be charged by the Supplier for any Related Services that might be needed but which were not included in the Contract shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by the Supplier for similar services. \n\n\t\t\t33.4 Subject to the above, no variation in or modification of the terms of the Contract shall be made except by written amendment signed by the parties. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 34. Extensions of Time \n\t\t\t | \n\t\t\t\n\t\t\t 34.1 If at any time during performance of the Contract, the Supplier or its subcontractors should encounter conditions impeding timely delivery of the Goods or completion of Related Services pursuant to GCC Clause 13, the Supplier shall promptly notify the Purchaser in writing of the delay, its likely duration, and its cause. As soon as practicable after receipt of the Supplier’s notice, the Purchaser shall evaluate the situation and may at its discretion extend the Supplier’s time for performance, in which case the extension shall be ratified by the parties by amendment of the Contract. \n\n\t\t\t34.2 Except in case of Force Majeure, as provided under GCC Clause 32, a delay by the Supplier in the performance of its Delivery and Completion obligations shall render the Supplier liable to the imposition of liquidated damages pursuant to GCC Clause 26, unless an extension of time is agreed upon, pursuant to GCC Sub-Clause 34.1. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 35. Termination \n\t\t\t | \n\t\t\t\n\t\t\t 35.1 Termination for Default \n\n\t\t\t
35.2 Termination for Insolvency. \n\n\t\t\t
35.3 Termination for Convenience. \n\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 36. Assignment \n\t\t\t | \n\t\t\t\n\t\t\t 36.1 Neither the Purchaser nor the Supplier shall assign, in whole or in part, their obligations under this Contract, except with prior written consent of the other party. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 37. Export Restriction \n\t\t\t | \n\t\t\t\n\t\t\t 37.1 Notwithstanding any obligation under the Contract to complete all export formalities, any export restrictions attributable to the Purchaser, to the country of the Purchaser, or to the use of the products/goods, systems or services to be supplied, which arise from trade regulations from a country supplying those products/goods, systems or services, and which substantially impede the Supplier from meeting its obligations under the Contract, shall release the Supplier from the obligation to provide deliveries or services, always provided, however, that the Supplier can demonstrate to the satisfaction of the Purchaser and of the Bank that it has completed all formalities in a timely manner, including applying for permits, authorizations and licenses necessary for the export of the products/goods, systems or services under the terms of the Contract. Termination of the Contract on this basis shall be for the Purchaser’s convenience pursuant to Sub-Clause 35.3. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
APPENDIX
\n\nTO GENERAL CONDITIONS
\n\n\n\n
Bank’s Policy- Corrupt and Fraudulent Practices
\n\n(text in this Appendix shall not be modified)
\n\n\n\n
Guidelines for Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, dated January 2011:
\n\n“Fraud and Corruption:
\n\n1.16 It is the Bank’s policy to require that Borrowers (including beneficiaries of Bank loans), bidders, suppliers, contractors and their agents (whether declared or not), sub-contractors, sub-consultants, service providers or suppliers, and any personnel thereof, observe the highest standard of ethics during the procurement and execution of Bank-financed contracts.[10] In pursuance of this policy, the Bank:
\n\n(a) defines, for the purposes of this provision, the terms set forth below as follows:
\n\n(i) “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party;[11];
\n\n(ii) “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation;[12]
\n\n(iii) “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party;[13]
\n\n(iv) “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party;[14]
\n\n(v) "obstructive practice" is:
\n\n(aa) deliberately destroying, falsifying, altering, or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation, or
\n\n(bb) acts intended to materially impede the exercise of the Bank’s inspection and audit rights provided for under paragraph 1.16(e) below.
\n\n(b) will reject a proposal for award if it determines that the bidder recommended for award, or any of its personnel, or its agents, or its sub-consultants, sub-contractors, service providers, suppliers and/or their employees, has, directly or indirectly, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question;
\n\n(c) will declare misprocurement and cancel the portion of the loan allocated to a contract if it determines at any time that representatives of the Borrower or of a recipient of any part of the proceeds of the loan engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices during the procurement or the implementation of the contract in question, without the Borrower having taken timely and appropriate action satisfactory to the Bank to address such practices when they occur, including by failing to inform the Bank in a timely manner at the time they knew of the practices;
\n\n(d) will sanction a firm or individual, at any time, in accordance with the prevailing Bank’s sanctions procedures,[15] including by publicly declaring such firm or individual ineligible, either indefinitely or for a stated period of time: (i) to be awarded a Bank-financed contract; and (ii) to be a nominated[16];
\n\n(e) will require that a clause be included in bidding documents and in contracts financed by a Bank loan, requiring bidders, suppliers and contractors, and their sub-contractors, agents, personnel, consultants, service providers, or suppliers, to permit the Bank to inspect all accounts, records, and other documents relating to the submission of bids and contract performance, and to have them audited by auditors appointed by the Bank.”
\n\n.
\n\n\n\n
| \n\t\t\t Section IX. Special Conditions of Contract \n\t\t\t | \n\t\t|
| \n\t\t\t The following Special Conditions of Contract (SCC) shall supplement and / or amend the General Conditions of Contract (GCC). Whenever there is a conflict, the provisions herein shall prevail over those in the GCC. \n\n\t\t\t[The Purchaser shall select insert the appropriate wording using the samples below or other acceptable wording, and delete the text in italics] \n\t\t\t | \n\t\t|
| \n\t\t\t GCC 1.1(i) \n\t\t\t | \n\t\t\t\n\t\t\t The Purchaser’s country is: India \n\t\t\t | \n\t\t
| \n\t\t\t GCC 1.1(j) \n\t\t\t | \n\t\t\t\n\t\t\t The Purchaser is: D. Moitra, Procurement Officer, CAO, ICAR-IVRI, Izatnagar \n\t\t\t | \n\t\t
| \n\t\t\t GCC 1.1 (o) \n\t\t\t | \n\t\t\t\n\t\t\t The Project Site(s)/Final Destination(s) is/are: Committee Room 1st Floor, Administrative Block, IVRI, Izatnagar, Bareilly \n\t\t\t | \n\t\t
| \n\t\t\t GCC 4.2 (a) \n\t\t\t | \n\t\t\t\n\t\t\t The meaning of the trade terms shall be as prescribed by Incoterms. If the meaning of any trade term and the rights and obligations of the parties thereunder shall not be as prescribed by Incoterms, they shall be as prescribed by: [exceptional; refer to other internationally accepted trade terms ] \n\t\t\t | \n\t\t
| \n\t\t\t GCC 4.2 (b) \n\t\t\t | \n\t\t\t\n\t\t\t The version edition of Incoterms shall be Incoterms 2010 \n\t\t\t | \n\t\t
| \n\t\t\t GCC 5.1 \n\t\t\t | \n\t\t\t\n\t\t\t The language shall be: English \n\t\t\t | \n\t\t
| \n\t\t\t GCC 8.1 \n\t\t\t | \n\t\t\t\n\t\t\t For notices, the Purchaser’s address shall be: \n\n\t\t\t\n\n\t\t\t Attention: D. Moitra, CAO & Procurement Officer, IVRI \n\n\t\t\tStreet Address: IVRI, Izatnagar \n\n\t\t\tFloor/ Room number: Administrative Block, 1st Floor \n\n\t\t\tCity: Bareilly \n\n\t\t\tZIP Code: 243122 \n\n\t\t\tCountry: India \n\n\t\t\tTelephone: + 91-0581-2310195 \n\n\t\t\tFacsimile number: + 91-0581-23023284 \n\n\t\t\tElectronic mail address: ivricao@gmail.com \n\t\t\t | \n\t\t
| \n\t\t\t GCC 9.1 \n\t\t\t | \n\t\t\t\n\t\t\t The governing law shall be the law of:Union of India \n\t\t\t | \n\t\t
| \n\t\t\t GCC 10.2 \n\t\t\t | \n\t\t\t\n\t\t\t The rules of procedure for arbitration proceedings pursuant to GCC Clause 10.2 shall be as follows: \n\n\t\t\t(a) Contracts with foreign Supplier: \n\n\t\t\tAny dispute, controversy, or claim arising out of or relating to this Contract, or breach, termination or invalidity thereof, shall be settled by arbitration in accordance with the UNCITRAL Arbitration Rules as at present in force. \n\n\t\t\t\n\n\t\t\t (b) Contracts with Indian Supplier: \n\n\t\t\ti) In case of Dispute or difference arising between the Purchaser and a supplier relating to any matter arising out of or connected with this agreement, such disputes or difference shall be settled in accordance with the Arbitration and Conciliation Act, 1996. The arbitral tribunal shall consist of 3 arbitrators one each to be appointed by the Purchaser and the Supplier. The third Arbitrator shall be chosen by the two Arbitrators so appointed by the Parties and shall act as Presiding arbitrator. In case of failure of the two arbitrators appointed by the parties to reach upon a consensus within a period of 30 days from the appointment of the arbitrator appointed subsequently, the Presiding Arbitrator shall be appointed in accordance with the provisions of the Arbitration and Conciliation Act 1996. \n\n\t\t\t\n\n\t\t\t ii) If one of the parties fails to appoint its arbitrator in pursuance of sub-clause (a) above, within 30 days after receipt of the notice of the appointment of its arbitrator by the other party, then the appointment of the Arbitrator shall be made in accordance with the provisions of the Arbitration and Conciliation Act 1996. \n\n\t\t\t\n\n\t\t\t iii) The venue of Arbitration shall be Delhi, India and the language of the arbitration proceedings and that of all councils and communications between the parties shall be English. \n\n\t\t\t\n\n\t\t\t iv) The decision of the majority of arbitrators shall be final and binding upon parties. The cost and expenses of Arbitration proceedings will be paid as determined by the arbitral tribunal. However, the expenses incurred by each party in connection with the preparation, presentation, etc. of its proceedings as also the fees and expenses paid to the arbitrator appointed by such party or on its behalf shall be borne by each party itself. \n\n\t\t\t\n\n\t\t\t v) The provisions of the Arbitration and Conciliation Act of 1996 along with the Rules herewith and any statutory modification or re-enactment thereof shall apply to arbitration proceedings. \n\n\t\t\t\n\n\t\t\t For both a) and b) above: \n\n\t\t\t\n\n\t\t\t If a dispute under the Supplier Contract raises the same issues as those in respect of a related dispute with another supplier contract, the Purchaser will have the option of having the arbitration proceedings joined. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t GCC 12 \n\t\t\t | \n\t\t\t\n\t\t\t Add the following as Clause 12.2 \n\n\t\t\t\n\n\t\t\t Maintenance Service: \n\n\t\t\t\n\n\t\t\t a) Warranty \n\n\t\t\tFree Comprehensive Maintenance and Repair services including testing & calibration, labour and spares shall be provided by the Supplier during the period of warranty as specified in article SCC 28.3. \n\n\t\t\t\n\n\t\t\t b) Comprehensive Annual Maintenance Contract (CMC) \n\n\t\t\tAfter the above mentioned warranty period, the Consignees may, at its sole and exclusive discretion, enter into Comprehensive Annual Maintenance Contract (CMC), for a period of Three (3) years at the rates quoted by the Supplier in his bid. \n\n\t\t\t\n\n\t\t\t The CMC includes repairs of entire system, preventive maintenance testing & calibration, labour and spares and all software updates. \n\n\t\t\t\n\n\t\t\t During the Comprehensive Maintenance Contract (CMC) period in case of non-compliance of the above, liquidated damages at the rate of 0.075% of the Contract Price per non-functional unit per day beyond 10 days in a year shall be imposed and equivalent amount shall be deducted from the CMC payment. \n\n\t\t\t\n\n\t\t\t For both a) and b) above: \n\n\t\t\t\n\n\t\t\t The maximum response time for maintenance complaint from any part of the country shall not exceed 48 hours including the travel time. \n\n\t\t\t\n\n\t\t\t The unit must be made functional within 7 working days (including response time) from the time a defect is reported to the Supplier. In case, a replacement of defective Goods needs more than 7 working days, as an interim solution the bidder must make available a Service / Goods part for complete functioning of the Goods within the same specified time frame as mentioned above. However, the defective Goods must be replaced within 30 days. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 13.1 \n\t\t\t | \n\t\t\t\n\t\t\t (a) For Goods supplied from abroad: \n\n\t\t\t\n\n\t\t\t
\n\n\t\t\t (b) For Goods from within India: \n\n\t\t\t\n\n\t\t\t Upon delivery of the goods to the consignee(s) the supplier shall notify the purchaser and mail the following documents to the purchaser and Bank (in case of LC payment): \n\n\t\t\t
\n\n\t\t\t The above documents shall be received by the Purchaser before arrival of the Goods and, if not received, the Supplier will be responsible for any consequent expenses. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 15.1 \n\t\t\t | \n\t\t\t\n\t\t\t The prices charged for the Goods supplied and the related Services performed shall be fixed during the performance of the contract. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 16.1 \n\t\t\t | \n\t\t\t\n\t\t\t The method and conditions of payment to be made to the Supplier under this Contract shall be as follows: \n\n\t\t\tPayment for Goods supplied from abroad: \n\n\t\t\tPayment of foreign currency portion shall be made in currency of the bid in the following manner. \n\n\t\t\t(i) Advance Payment: Ten (10) percent of the Contract Price shall be paid within thirty (30) days of signing of the Contract, and upon submission of claim and a bank guarantee for equivalent amount valid until the Goods are delivered and in the form provided in the bidding documents or another form acceptable to the Purchaser. \n\t\t\t \n\n\t\t\t(ii) On Shipment: Seventy(70) percent of the Contract Price of the Goods shipped shall be paid through letter of credit opened in favor of the Supplier in a bank in its country, upon submission of documents specified in GCC Clause 13. \n\n\t\t\t(iii) On Acceptance: Twenty(20) percent of the Contract Price of Goods received shall be paid within thirty (30) days of receipt of the Goods upon submission of claim supported by the acceptance certificate issued by the Purchaser (as per Format attached at Section-X) though Electronic Clearing System of the Bank \n\n\t\t\tPayment of local currency portion including Agency commission shall be made in Indian Rupees within thirty (30) days of presentation of claim supported by a certificate from the Purchaser declaring that the Goods have been delivered and that all other contracted Services have been performed. \n\n\t\t\tPayment for Goods and Services supplied from within the Purchaser’s country: \n\n\t\t\tPayment for Goods and Services supplied from within the Purchaser’s country shall be made in Indian Rupees, as follows: \n\n\t\t\t(i) Advance Payment: Ten (10) percent of the Contract Price shall be paid within thirty (30) days of signing of the Contract against a simple receipt and a bank guarantee for the equivalent amount and in the form provided in the bidding documents or another form acceptable to the Purchaser. \n\n\t\t\t(ii) On Delivery: Seventy (70) percent of the Contract Price shall be paid on receipt of the Goods and upon submission of the documents specified in GCC Clause 13. \n\n\t\t\t
Payment of Agency Commission \n\n\t\t\tThe Agency Commission will be paid to the Indian Agent in INR as on date of NOA at TT selling rate of SBI after successful installation and commissioning of the equipment. \n\n\t\t\tPayment for Comprehensive Maintenance Contract (CMC) \n\n\t\t\tThe CMC cost (after warranty period) shall be paid in equal quarterly installments at the end of each quarter within 30 days of receipt of claim at the start of the next quarter, as per completion of warranty/maintenance obligations of the previous quarter, at the rates quoted in the price schedule and on receipt of bank guarantee for 5% of the cost of equipment (excluding CMC cost) valid till 60 days after expiry of the entire CMC period. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 16.5 \n\t\t\t | \n\t\t\t\n\t\t\t The rate of interest is 4% per annum. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 17.1 \n\t\t\t | \n\t\t\t\n\t\t\t Add the following at the end: \n\n\t\t\t“However, for supplies and services provided from within India by the supplier, clause 17.2 will apply” \n\t\t\t | \n\t\t
| \n\t\t\t GCC 17.2 \n\t\t\t | \n\t\t\t\n\t\t\t Add the words “octroi, road permits” between words “fees and etc.” \n\t\t\t | \n\t\t
| \n\t\t\t GCC 18.1 \n\t\t\t | \n\t\t\t\n\t\t\t a) Within 21 days after the Supplier’s receipt of Notification of Award, the Supplier shall furnish Performance Security to the Purchaser for an amount of 5 % of the Contract Price, valid up to minimum 60 days after the date of completion of all contractual obligations, including the Warranty obligations. \n\n\t\t\t\n\n\t\t\t In the event of any correction of defects or replacement of defective material during the warranty period, the warranty for the corrected/ replaced material shall be extended to a further period of 24 months and the Performance Bank Guarantee for proportionate value shall be extended for 60 days over and above the extended warranty period. \n\n\t\t\t\n\n\t\t\t b) In addition, if the Consignees requires CMC services in accordance with article 12 of the GCC/SCC, within 21 days of the notification by the Consignees of the CMC requirement, the Supplier shall submit to the Consignees a bank guarantee as performance security for CMC services for an amount equivalent to 5% (five per cent) of the cost of equipment valid till 60 days after expiry of the entire CMC period as specified in article SCC 12. Upon acceptance of the bank guarantee for CMC services by the Consignees, the Performance Security mentioned under art. 18.1 a) above will be returned back to the Supplier by the Purchaser. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 18.3 \n\t\t\t | \n\t\t\t\n\t\t\t Amend the paragraph as under: \n\n\t\t\t\n\n\t\t\t The performance security mentioned under SCC18.1 a) above shall be in the form of a bank guarantee and the named Beneficiary shall be ICAR UNIT, IVRI”. The Bank Guarantee shall be issued either by a bank located in the country of the Purchaser (Nationalized or Scheduled Bank in India) or a foreign bank (in case of Bank Guarantee issued by a foreign Bank, it must be confirmed by any Nationalized or Scheduled bank operating in India) acceptable to the Purchaser and in the format provided in the bidding document. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 18.4 \n\t\t\t | \n\t\t\t\n\t\t\t The performance security mentioned under SCC18.1 a) and b) above will be discharged by the Purchaser and returned to the Supplier not later than sixty (60) days following the date of completion of the Supplier’s performance obligations under the Contract, including the warranty and, if applicable, CMC obligations. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 18.5 \n\t\t\t | \n\t\t\t\n\t\t\t Add the following as Clause 18.5 \n\n\t\t\t\n\n\t\t\t In the event of any contract amendment, the Supplier shall, within 21 days of receipt of such amendment, furnish the amendment to the Performance Security mentioned under SCC art. 18.1 a), rendering the same valid for the duration of the Contract, as amended. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 21 \n\t\t\t | \n\t\t\t\n\t\t\t Subcontracting is not allowed. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 23.2 \n\t\t\t | \n\t\t\t\n\t\t\t The packing, marking and documentation within and outside the packages shall be: Each package will be marked on three sides with proper paint/indelible ink, the following: \n\n\t\t\t\n\n\t\t\t 1.NAHEP Project \n\n\t\t\t2. IFB No: \n\n\t\t\t3. Country of Origin of Goods: …………….. \n\n\t\t\t4. Supplier’s Name: ………………………. \n\n\t\t\t5. Packing list reference number: ……………….. \n\n\t\t\t6. NOT FOR SALE \n\n\t\t\t7. Destination:________[Insert destination address], INDIA \n\t\t\t | \n\t\t
| \n\t\t\t GCC 24.1 \n\t\t\t | \n\t\t\t\n\t\t\t The insurance shall be in an amount equal to 110 percent of the CIP value of the Goods from “warehouse” to “warehouse” on “All Risks” basis, including war risks and strikes. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 25.1 \n\t\t\t | \n\t\t\t\n\t\t\t Responsibility for transportation of the Goods shall be as specified in the Incoterms. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 25.2 \n\t\t\t | \n\t\t\t\n\t\t\t Selected services are as covered under GCC Clause 25.2 The price quoted in the bid price or agreed with the selected Supplier shall be included in the Contract Price. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 26.1 \n\t\t\t | \n\t\t\t\n\t\t\t The inspections and tests shall be: carried out by authorized representative of the Purchaser. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 26.2 \n\t\t\t | \n\t\t\t\n\t\t\t The Inspections and tests shall be conducted as under :- \n\n\t\t\tFor Imported Goods: Manufacturer’s Test Certificate (MTC)/Supplier’s Factory Inspection report is required. \n\n\t\t\tFor Indigenous Goods: The Purchaser or its representative shall inspect and/or test the goods to confirm their conformity to the Contract, prior to dispatch .Such inspection and clearance will not prejudice the right of the consignee to inspect and test the equipment or receipt at destination. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 26.9 \n\t\t\t | \n\t\t\t\n\t\t\t Add the following as GCC 26.9 \n\n\t\t\tGroup ‘A’ supplier should provide following documents to the Purchaser or its representative against each Schedule offered for inspection :- \n\n\t\t\t
iii) A certificate in regard to the ‘Country of Origin’ of the finished products \n\t\t\t | \n\t\t
| \n\t\t\t GCC 27.1 \n\t\t\t | \n\t\t\t\n\t\t\t The liquidated damage shall be: 0.5% per week. Maximum deduction is 10%.of the contract Value. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 28.3 \n\t\t\t | \n\t\t\t\n\t\t\t The period of validity of the Warranty shall be: 24 months from the date of final acceptance of the equipment by the Consignee. \n\t\t\t | \n\t\t
| \n\t\t\t GCC 28.5 \n\t\t\t | \n\t\t\t\n\t\t\t Upon receipt of such notice, the Supplier shall, within a period of 7 days and with all reasonable speed, repair or replace the defective goods or parts thereof, free of cost at the ultimate destination. The Supplier shall take over the replaced parts/goods at the time of their replacement. No claim what so ever, shall lie on the Purchaser for the replaced parts/goods thereafter. \n\n\t\t\t\n\n\t\t\t In the event of any correction of defects or replacement of defective material during the warranty period, the warranty for the corrected/replaced material shall be extended to a further period of 24 months.” \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
\n\n
| \n\t\t\t Section X. Contract Forms \n\t\t\t | \n\t\t
\n\n
This Section contains forms which, once completed, will form part of the Contract. The forms for Performance Security and Advance Payment Security, when required, shall only be completed by the successful Bidder after contract award.
\n\n\n\n
Table of Forms
\n\nLetter of Acceptance. 106
\n\n1. Contract Agreement 107
\n\n2. Performance Security. 109
\n\n3. Advance Payment Security. 112
\n\n\n\n
\n\n
\n\n
Letter of Acceptance
\n\n[letterhead paper of the Purchaser]
\n\n\n\n
[date]
\n\nTo: [name and address of the Supplier]
\n\n\n\n
\n\n
Subject: Notification of Award Contract No. . . . . . . . . . .
\n\n\n\n
\n\n
\n\n
This is to notify you that your Bid dated . . . . [insert date] . . . . for execution of the . . . . . . . . . .[insert name of the contract and identification number, as given in the SCC]. . . . . . . . . . for the Accepted Contract Amount of . . . . . . . . .[insertamount in numbers and words and name of currency], as corrected and modified in accordance with the Instructions to Bidders is hereby accepted by our Agency.
\n\n\n\n
You are requested to furnish the Performance Security within 28 days in accordance with the Conditions of Contract, using for that purpose the of the Performance Security Form included in Section X, Contract Forms, of the Bidding Document.
\n\n\n\n
\n\n
Authorized Signature:
\n\nName and Title of Signatory:
\n\nName of Agency:
\n\n\n\n
\n\n
Attachment: Contract Agreement
\n\n\n\n
\n\n
\n\n
Contract Agreement
\n\n[The successful Bidder shall fill in this form in accordance with the instructions indicated]
\n\n\n\n
THIS AGREEMENT made
\n\nthe [ insert: number ] day of [ insert: month ], [ insert: year ].
\n\n\n\n
BETWEEN
\n\n(1) [ insert complete name of Purchaser ], a [ insert description of type of legal entity, for example, an agency of the Ministry of .... of the Government of { insert name of Country of Purchaser }, or corporation incorporated under the laws of { insert name of Country of Purchaser } ] and having its principal place of business at [ insert address of Purchaser ] (hereinafter called “the Purchaser”), of the one part, and
\n\n(2) [ insert name of Supplier], a corporation incorporated under the laws of [ insert: country of Supplier] and having its principal place of business at [ insert: address of Supplier ] (hereinafter called “the Supplier”), of the other part :
\n\nWHEREAS the Purchaser invited bids for certain Goods and ancillary services, viz., [insert brief description of Goods and Services] and has accepted a Bid by the Supplier for the supply of those Goods and Services
\n\nThe Purchaser and the Supplier agree as follows:
\n\n\n\n
1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Contract documents referred to.
\n\n2. The following documents shall be deemed to form and be read and construed as part of this Agreement. This Agreement shall prevail over all other contract documents.
\n\n\n\n
3. In consideration of the payments to be made by the Purchaser to the Supplier as specified in this Agreement, the Supplier hereby covenants with the Purchaser to provide the Goods and Services and to remedy defects therein in conformity in all respects with the provisions of the Contract.
\n\n4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the Goods and Services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.
\n\nIN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the laws of [insert the name of the Contract governing law country] on the day, month and year indicated above.
\n\n\n\n
For and on behalf of the Purchaser
\n\n\n\n
Signed: [insert signature]
\n\nin the capacity of [ insert title or other appropriate designation ]
\n\nin the presence of [insert identification of official witness]
\n\n\n\n
For and on behalf of the Supplier
\n\n\n\n
Signed: [insert signature of authorized representative(s) of the Supplier]
\n\nin the capacity of [ insert title or other appropriate designation ]
\n\nin the presence of [ insert identification of official witness]
\n\n\n\n
\n\n
Performance Security
\n\nOption 1: (Bank Guarantee)
\n\n[The bank, as requested by the successful Bidder, shall fill in this form in accordance with the instructions indicated]
\n\n\n\n
[Guarantor letterhead or SWIFT identifier code]
\n\nBeneficiary: [insert name and Address of Purchaser ]
\n\nDate: _ [Insert date of issue]
\n\nPERFORMANCE GUARANTEE No.: [Insert guarantee reference number]
\n\nGuarantor: [Insert name and address of place of issue, unless indicated in the letterhead]
\n\nWe have been informed that _ [insert name of Supplier, which in the case of a joint venture shall be the name of the joint venture] (hereinafter called "the Applicant") has entered into Contract No. [insert reference number of the contract] dated [insert date] with the Beneficiary, for the supply of _ [insert name of contract and brief description of Goods and related Services] (hereinafter called "the Contract").
\n\nFurthermore, we understand that, according to the conditions of the Contract, a performance guarantee is required.
\n\nAt the request of the Applicant, we as Guarantor, hereby irrevocably undertake to pay the Beneficiary any sum or sums not exceeding in total an amount of [insert amount in figures]
\n() [insert amount in words],1 such sum being payable in the types and proportions of currencies in which the Contract Price is payable, upon receipt by us of the Beneficiary’s complying demand supported by the Beneficiary’s statement, whether in the demand itself or in a separate signed document accompanying or identifying the demand, stating that the Applicant is in breach of its obligation(s) under the Contract, without the Beneficiary needing to prove or to show grounds for your demand or the sum specified therein.
This guarantee shall expire, no later than the …. Day of ……, 2… 2, and any demand for payment under it must be received by us at this office indicated above on or before that date.
\n\nThis guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010 Revision, ICC Publication No. 758, except that the supporting statement under Article 15(a) is hereby excluded.
\n\n_____________________
\n[signature(s)]
\n\n
Note: All italicized text (including footnotes) is for use in preparing this form and shall be deleted from the final product.
\n\n\n\n
Option 2: Performance Bond
\n\n\n\n
\n\n
By this Bond [insert name of Principal] as Principal (hereinafter called “the Supplier”) and [insert name of Surety] as Surety (hereinafter called “the Surety”), are held and firmly bound unto [insert name of Purchaser] as Obligee (hereinafter called “the Supplier”) in the amount of [insert amount in words and figures], for the payment of which sum well and truly to be made in the types and proportions of currencies in which the Contract Price is payable, the Supplier and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
\n\n\n\n
WHEREAS the Contractor has entered into a written Agreement with the Purchaser dated the day of , 20 , for [name of contract and brief description of Goods and related Services] in accordance with the documents, plans, specifications, and amendments thereto, which to the extent herein provided for, are by reference made part hereof and are hereinafter referred to as the Contract.
\n\n\n\n
NOW, THEREFORE, the Condition of this Obligation is such that, if the Supplier shall promptly and faithfully perform the said Contract (including any amendments thereto), then this obligation shall be null and void; otherwise, it shall remain in full force and effect. Whenever the Supplier shall be, and declared by the Purchaser to be, in default under the Contract, the Purchaser having performed the Purchaser’s obligations thereunder, the Surety may promptly remedy the default, or shall promptly:
\n\n\n\n
(1) complete the Contract in accordance with its terms and conditions; or
\n\n\n\n
(2) obtain a Bid or bids from qualified Bidders for submission to the Purchaser for completing the Contract in accordance with its terms and conditions, and upon determination by the Purchaser and the Surety of the lowest responsive Bidder, arrange for a Contract between such Bidder and Purchaser and make available as work progresses (even though there should be a default or a succession of defaults under the Contract or Contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the Balance of the Contract Price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term “Balance of the Contract Price,” as used in this paragraph, shall mean the total amount payable by Purchaser to Supplier under the Contract, less the amount properly paid by Purchaser to Contractor; or
\n\n\n\n
(3) pay the Purchaser the amount required by Purchaser to complete the Contract in accordance with its terms and conditions up to a total not exceeding the amount of this Bond.
\n\n\n\n
The Surety shall not be liable for a greater sum than the specified penalty of this Bond.
\n\n\n\n
Any suit under this Bond must be instituted before the expiration of one year from the date of the issuing of the Taking-Over Certificate.
\n\n\n\n
No right of action shall accrue on this Bond to or for the use of any person or corporation other than the Purchaser named herein or the heirs, executors, administrators, successors, and assigns of the Purchaser.
\n\n\n\n
In testimony whereof, the Supplier has hereunto set his hand and affixed his seal, and the Surety has caused these presents to be sealed with his corporate seal duly attested by the signature of his legal representative, this day of 20 .
\n\n\n\n
\n\n
SIGNED ON on behalf of
\n\n\n\n
\n\n
By in the capacity of
\n\n\n\n
\n\n
In the presence of
\n\n\n\n
\n\n
\n\n
SIGNED ON on behalf of
\n\n\n\n
\n\n
By in the capacity of
\n\n\n\n
In the presence of
\n\n\n\n
\n\n
\n\n
Advance Payment Security
\n\n\n\n
\n\n
[Guarantor letterhead or SWIFT identifier code]
\n\nBeneficiary:[Insert name and Address of Purchaser]
\n\nDate: [Insert date of issue]
\n\nADVANCE PAYMENT GUARANTEE No.: [Insert guarantee reference number]
\n\nGuarantor: [Insert name and address of place of issue, unless indicated in the letterhead]
\n\n\n\n
We have been informed that [insert name of Supplier, which in the case of a joint venture shall be the name of the joint venture] (hereinafter called “the Applicant”) has entered into Contract No. [insert reference number of the contract] dated [insert date] with the Beneficiary, for the execution of [insert name of contract and brief description of Goods and related Services] (hereinafter called "the Contract").
\n\nFurthermore, we understand that, according to the conditions of the Contract, an advance payment in the sum [insert amount in figures] () [insert amount in words] is to be made against an advance payment guarantee.
\n\nAt the request of the Applicant, we as Guarantor,hereby irrevocably undertake to pay the Beneficiary any sum or sums not exceeding in total an amount of [insert amount in figures]
\n() [insert amount in words]1 upon receipt by us of the Beneficiary’s complying demand supported by the Beneficiary’s statement, whether in the demand itself or in a separate signed document accompanying or identifying the demand, stating either that the Applicant:
\n\n
A demand under this guarantee may be presented as from the presentation to the Guarantor of a certificate from the Beneficiary’s bank stating that the advance payment referred to above has been credited to the Applicant on its account number [insert number] at [insert name and address of Applicant’s bank].
\n\nThe maximum amount of this guarantee shall be progressively reduced by the amount of the advance payment repaid by the Applicant as specified in copies of interim statements or payment certificates which shall be presented to us. This guarantee shall expire, at the latest, upon our receipt of a copy of the interim payment certificate indicating that ninety (90) percent of the Accepted Contract Amount, has been certified for payment, or on the [insert day] day of [insert month], 2 [insert year], whichever is earlier.Consequently, any demand for payment under thisguarantee must be received by us at this office on or before that date.
\n\nThis guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010 Revision, ICC Publication No.758, except that the supporting statement under Article 15(a) is hereby excluded.
\n\n.
\n\n\n\n
____________________
\n[signature(s)]
\nNote: All italicized text (including footnotes) is for use in preparing this form and shall be deleted from the final product.
\n\n
\n\n
\n\n
ACKNOWLEDGEMENT OF RECEIPT OF GOODS
\n\nNo. Dated:
\n\n\n\n
ACKNOWLEDGEMENT OF RECEIPT OF _____________________, supplied against PO No. _______________________ dt.__________
\n\n\n\n
This is to certify that the equipment as detailed below has been received in good condition alongwith all standard spares & consumables in accordance with the conditions of the contract and amendment, if any.
\n\n\n\n
Purchaser :
\n\n\n\n
Contract (PO) No. & Date :
\n\n\n\n
Invoice No. & Date
\n\n\n\n
Description of the equipment : _______________________
\n\n\n\n
Qty. supplied (in Unit) : ____ Unit as per PO
\n\n\n\n
Date of delivery of consignment
\n\nat consignee’s site : _________________
\n\n\n\n
Name of supplier :
\n\n\n\n
Outstanding/ dues with the Supplier :
\n\nas per PO & amendment, if any ______________
\n\nSignature of designated Consignee.
\n\nName :_______________________
\n\nDesignation : ______________________
\n\nSeal : ______________________
\n\nCountersigned by: Phone No. : ______________________
\n\nFax No. : ______________________
\n\nDistribution to: -
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\n\n
FINAL ACCEPTANCE CERTIFICATE (for claim of balance 20% of payment)
\n\n\n\n
No. Dated:
\n\n\n\n
Sub: Certificate of commissioning, installation & final acceptance of _________________, supplied against PO No. _____________ Dated ______
\n\n\n\n
| \n\t\t\t 1. \n\t\t\t | \n\t\t\t\n\t\t\t Contract Notification of Award No. \n\t\t\t | \n\t\t\t\n\t\t\t : \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 2. \n\t\t\t | \n\t\t\t\n\t\t\t Invoice No. & date \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 3. \n\t\t\t | \n\t\t\t\n\t\t\t Equipment Supplied \n\t\t\t | \n\t\t\t\n\t\t\t : \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 4. \n\t\t\t | \n\t\t\t\n\t\t\t Quantity Supplied \n\t\t\t | \n\t\t\t\n\t\t\t : \n\t\t\t | \n\t\t\t\n\t\t\t ____ Unit as per PO \n\t\t\t | \n\t\t
| \n\t\t\t 5. \n\t\t\t | \n\t\t\t\n\t\t\t Purchaser \n\t\t\t | \n\t\t\t\n\t\t\t : \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 6. \n\t\t\t | \n\t\t\t\n\t\t\t Supplier \n\t\t\t | \n\t\t\t\n\t\t\t : \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 7. \n\t\t\t | \n\t\t\t\n\t\t\t Consignee (Name, Address, Telephone and Fax No.) \n\t\t\t | \n\t\t\t\n\t\t\t : \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 8. \n\t\t\t | \n\t\t\t\n\t\t\t Date of Final acceptance \n\t\t\t | \n\t\t\t\n\t\t\t : \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1. \n\t\t\t | \n\t\t\t\n\t\t\t Contract Notification of Award No. \n\t\t\t | \n\t\t\t\n\t\t\t : \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 2. \n\t\t\t | \n\t\t\t\n\t\t\t Equipment Supplied \n\t\t\t | \n\t\t\t\n\t\t\t : \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 3. \n\t\t\t | \n\t\t\t\n\t\t\t Quantity Supplied \n\t\t\t | \n\t\t\t\n\t\t\t : \n\t\t\t | \n\t\t\t\n\t\t\t ____Unit as per PO \n\t\t\t | \n\t\t
| \n\t\t\t 4. \n\t\t\t | \n\t\t\t\n\t\t\t Purchaser \n\t\t\t | \n\t\t\t\n\t\t\t : \n\t\t\t | \n\t\t\t\n\t\t\t . \n\t\t\t | \n\t\t
| \n\t\t\t 5. \n\t\t\t | \n\t\t\t\n\t\t\t Supplier \n\t\t\t | \n\t\t\t\n\t\t\t : \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 6. \n\t\t\t | \n\t\t\t\n\t\t\t Consignee (Name, Address, Telephone and Fax No.) \n\t\t\t | \n\t\t\t\n\t\t\t : \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 7. \n\t\t\t | \n\t\t\t\n\t\t\t Date of Final acceptance \n\t\t\t | \n\t\t\t\n\t\t\t : \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
CERTIFICATE
\n\n\n\n
We confirm having received No._____________________ of ______________________________ in good condition along with all standard accessories in accordance with the Contract. The same has been installed, successfully commissioned and accepted. Incidental services as specified in contract have been provided.
\n\n\n\n
Signature of designated Consignee.
\n\nName :_______________________
\n\nDesignation : ______________________
\n\nSeal : ______________________
\n\nCountersigned by: Phone No. : ______________________
\n\nFax No. : ______________________
\n\nDistribution to: -
\n\n\n\n
CHECKLIST
\n\n\n\n
Checklist has to be the first page of the bid document.
\n\n\n\n
\n\n
| \n\t\t\t S.No. \n\t\t\t | \n\t\t\t\n\t\t\t Activity \n\t\t\t | \n\t\t\t\n\t\t\t Yes/No/ \n\t\t\t | \n\t\t\t\n\t\t\t Page No. in \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t NA \n\t\t\t | \n\t\t\t\n\t\t\t the Bid \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t All the pages of the bid should be Serial Numbered & \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t signed/initialled \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Authorization letter for signing the bid \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Letter of Bid \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Bidder information form \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Certificate of Incorporation \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Relevant Price Schedule Form (Form 3 or Form 4 or Form 5 as \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t applicable) for each Schedule separately for supply as per Schedule of \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Requirements \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Form 6. Price and Completion Schedule – Related Services for \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t eachSchedule separately. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Bid Security in the form of Bank Guarantee as per format \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t provided in Bidding forms (Section IV) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Manufacturer Authorization for Non-manufacturing bidder’s as \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t per form specified in section IV \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Performance Statement (For Manufacturer) as per Form 9A \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t included in Section IV of Bidding document to be submitted \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t separately for each Schedule offered along with copies of purchase \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t orders/contracts. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Performance Statement (For Non Manufacturer Bidder as \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Authorized representative of Manufacturer) as per Form 9B \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t included in Section IV to be submitted if applicable along with \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t copies of purchase orders/contracts. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t Declaration for Deemed Export (Form 10) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Filled in technical specification for the offered Schedule(s) as \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t specified in Section VII – 3. Technical Specification \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
[1]Bidder to use as appropriate
\n\n[2] The amount of the Bond shall be denominated in the currency of the Purchaser’s country or the equivalent amount in a freely convertible currency.
\n\n[3] In this context, any action to influence the procurement process or contract execution for undue advantage is improper.
\n\n[4] For the purpose of this sub-paragraph, “another party” refers to a public official acting in relation to the procurement process or contract execution. In this context, “public official” includes World Bank staff and employees of other organizations taking or reviewing procurement decisions.
\n\n[5] For the purpose of this sub-paragraph, “party” refers to a public official; the terms “benefit” and “obligation” relate to the procurement process or contract execution; and the “act or omission” is intended to influence the procurement process or contract execution.
\n\n[6] For the purpose of this sub-paragraph, “parties” refers to participants in the procurement process (including public officials) attempting either themselves, or through another person or entity not participating in the procurement or selection process, to simulate competition or to establish bid prices at artificial, non-competitive levels, or are privy to each other’s bid prices or other conditions.
\n\n[7] For the purpose of this sub-paragraph, “party” refers to a participant in the procurement process or contract execution.
\n\n[8] A firm or individual may be declared ineligible to be awarded a Bank financed contract upon: (i) completion of the Bank’s sanctions proceedings as per its sanctions procedures, including, inter alia, cross-debarment as agreed with other International Financial Institutions, including Multilateral Development Banks, and through the application the World Bank Group corporate administrative procurement sanctions procedures for fraud and corruption; and (ii) as a result of temporary suspension or early temporary suspension in connection with an ongoing sanctions proceeding. See footnote 14 and paragraph 8 of Appendix 1 of these Guidelines.
\n\n[9] A nominated sub-contractor, consultant, manufacturer or supplier, or service provider (different names are used depending on the particular bidding document) is one which has either been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
\n\n[10] In this context, any action to influence the procurement process or contract execution for undue advantage is improper.
\n\n[11] For the purpose of this sub-paragraph, “another party” refers to a public official acting in relation to the procurement process or contract execution. In this context, “public official” includes World Bank staff and employees of other organizations taking or reviewing procurement decisions.
\n\n[12] For the purpose of this sub-paragraph, “party” refers to a public official; the terms “benefit” and “obligation” relate to the procurement process or contract execution; and the “act or omission” is intended to influence the procurement process or contract execution.
\n\n[13] For the purpose of this sub-paragraph, “parties” refers to participants in the procurement process (including public officials) attempting either themselves, or through another person or entity not participating in the procurement or selection process, to simulate competition or to establish bid prices at artificial, non-competitive levels, or are privy to each other’s bid prices or other conditions.
\n\n[14] For the purpose of this sub-paragraph, “party” refers to a participant in the procurement process or contract execution.
\n\n[15] A firm or individual may be declared ineligible to be awarded a Bank financed contract upon: (i) completion of the Bank’s sanctions proceedings as per its sanctions procedures, including, inter alia, cross-debarment as agreed with other International Financial Institutions, including Multilateral Development Banks, and through the application the World Bank Group corporate administrative procurement sanctions procedures for fraud and corruption; and (ii) as a result of temporary suspension or early temporary suspension in connection with an ongoing sanctions proceeding. See footnote 14 and paragraph 8 of Appendix 1 of these Guidelines.
\n\n[16] A nominated sub-contractor, consultant, manufacturer or supplier, or service provider (different names are used depending on the particular bidding document) is one which has either been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
\n\n1 The Guarantor shall insert an amount representing the percentage of the Accepted Contract Amount specified in the Letter of Acceptance, and denominated either in the currency(ies) of the Contract or a freely convertible currency acceptable to the Beneficiary.
\n\n2 Insert the date twenty-eight days after the expected completion date as described in GC Clause 18.4. The Purchaser should note that in the event of an extension of this date for completion of the Contract, the Purchaser would need to request an extension of this guarantee from the Guarantor. Such request must be in writing and must be made prior to the expiration date established in the guarantee. In preparing this guarantee, the Purchaser might consider adding the following text to the form, at the end of the penultimate paragraph: “The Guarantor agrees to a one-time extension of this guarantee for a period not to exceed [six months][one year], in response to the Beneficiary’s written request for such extension, such request to be presented to the Guarantor before the expiry of the guarantee.”
\n\n1 The Guarantor shall insert an amount representing the amount of the advance payment and denominated either in the currency(ies) of the advance payment as specified in the Contract, or in a freely convertible currency acceptable to the Purchaser.
"},{"id":"OP00088102","notice_type":"Invitation for Bids","noticedate":"30-Apr-2020","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2020-05-26T00:00:00Z","submission_deadline_time":"15:00","project_ctry_name":"India","project_id":"P154847","project_name":"Andhra Pradesh Disaster Recovery Project","bid_reference_no":"IN-PMU-155397-GO-RFQ","bid_description":"Procurement of Breathing Apparatus for APSDRF.","procurement_group":"GO","procurement_method_code":"RFQ","procurement_method_name":"Request for Quotations","contact_address":"PMU, APDRP","contact_ctry_name":"India","contact_email":"elkayem1957@gmail.com","contact_name":"Lella Krishnamurthy","contact_organization":"Revenue (DM) Department","contact_phone_no":"+918332989967","submission_date":"2020-04-30T00:00:00Z","notice_text":"GOVERNMENT OF ANDHRA PRADESH
\n\nREVENUE (DM) DEPARTMENT
\n\nANDHRA PRADESH DIASTER RECOVERY PROJECT
\n\n\n\n
REQUEST FOR QUOTATIONS
\n\nProcurement of Goods under RFQ/Shopping Procedures
\n\nE-Procurement Notice
\n\n(Two-Envelope with e-ProcurementBidding Process)
\n\n\n\n
Purchaser: Project Director, PMU, APDRP
\n\nContract title: Procurement of Breathing Apparatus to APSDRF, Andhra Pradesh.
\n\nRFQ No: 23/COMP 5/APDRP /2020 Date: 29-04-2020
\n\nApplicable Procurement Guidelines/Regulations Date: [insert date]
\n\n\n\n
\n\n
1. The Government of India has received financing from the World Bank in various currencies towards the cost of the APDRP Project and intends to apply part of the proceeds towards eligible payments under the contract for which this request for quotations is issued.ThePMU, APDRP invites quotations electronically from eligible bidders for the following goods.
\n\n\n\n
| \n\t\t\t Sl. No. \n\t\t\t | \n\t\t\t\n\t\t\t Brief Description of the Goods \n\t\t\t | \n\t\t\t\n\t\t\t The detailed Specifications of the Equipment is as follows \n\t\t\t | \n\t\t\t\n\t\t\t Unit & Quantity \n\t\t\t | \n\t\t\t\n\t\t\t Delivery Period \n\t\t\t | \n\t\t\t\n\t\t\t Consignee and Place of Delivery \n\t\t\t | \n\t\t\t\n\t\t\t Installation Requirement if any \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Breathing Apparatus \n\t\t\t | \n\t\t\t\n\t\t\t 1. Conformity to Indian/ International Standard BS EN 137 Type 2 | \n\t\t\t\n\t\t\t 12Nos \n\t\t\t | \n\t\t\t\n\t\t\t Within 60 days from receipt of supply order. \n\t\t\t | \n\t\t\t\n\t\t\t ReserveInspector of Police, APSDRF, APSP Head Office Mangalagiri, Guntur (District) -522503 \n\t\t\t | \n\t\t\t\n\t\t\t Not Required \n\t\t\t | \n\t\t
\n\n
2. The Bidders may submit Quotations for above item.
\n\n\n\n
3. This e-Procurement notice includes the terms and conditions applicable to submission of quotations, criteria for qualification, evaluation, and for award of supply order(s); and relevant forms to be filled by the bidders. Implementing Agency has not issued a separate RFQ document for this purchase.Thee-Procurement notice including the terms and conditions etc. can be downloaded free of cost by logging on to the URL https://eprocure.gov.in/eprocure/app?page=FrontEndTendersByOrganisation&service=page.The bidders would be required to register in the website which is free of cost.
\n\n\n\n
4. For submission of Quotation, the Bidder is required to have Digital Signature Certificate (DSC) from one of the Certifying Authorities authorized by Government of India for issuing DSC. Bidders can see the list of licensed CA’s from the link. Bidders who have not obtained the user ID and password for participating in e-procurement in this Project, may obtain the same from the URL https://eprocure.gov.in/eprocure/app?page=FrontEndTendersByOrganisation&service=page.
\n\n\n\n
5. Quotations, both Technical Part and Financial Part shall be submitted onURLhttps://eprocure.gov.in/eprocure/app?page=FrontEndTendersByOrganisation&service=page.on or before 15.00 hours on 26-05-2020.Any quotation or modifications to quotation received outside e-procurement system will not be considered. The electronic bidding system would not allow late submission of quotations. The ‘Technical Part’ of the Quotations will be opened online on 26-05-2020 at 15.30 hours[1], this can also be viewed by the bidders online.The electronic summary of quotation opening of technical part will be generated and uploaded online.
\n\n\n\n
6. If the Purchaser’s office happens to be closed on the date of opening of the Quotations as specified, the ‘Technical Part’ of the Quotations will be opened on the next working day at the same time. The Financial Parts of the Quotations shall remain unopened in the e-procurement system, until the subsequent online opening, following the evaluation of the Technical Parts of the Quotations.
\n\n\n\n
7. Other details can be seen in the RFQ document. The Purchaser shall not be held liable for any delays due to system failure beyond its control.A Bidder requiring any clarification of the RFQ Document may notify the Purchaser online by email to pm_apdrp@ap.gov.in till two days before the deadline for submission of Quotations or may visit the office of the Purchaser at the address given below.
\n\n\n\n
\n\n
PROJECT DIRECTOR
\n\nPMU, APDRP-Genious JR Towers,
\n\nTadepalli, Guntur District-522501-AP
\n\n\n\n
\n\n
.
"},{"id":"OP00085612","notice_type":"Invitation for Bids","noticedate":"07-Mar-2020","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2020-04-10T00:00:00Z","submission_deadline_time":"13:00","project_ctry_name":"India","project_id":"P151072","project_name":"National Agricultural Higher Education Project","bid_reference_no":"IN-IVRI IZATNAGAR-123009-CW-RFB","bid_description":"Repair and renovation of animal sheds and associated laboratories.","procurement_group":"CW","procurement_method_code":"RFB","procurement_method_name":"Request for Bids","contact_address":"IZATNAGAR","contact_ctry_name":"India","contact_email":"cao@ivri.res.in","contact_name":"Debashish Moitra","contact_organization":"IVRI IZATNAGAR","contact_phone_no":"+919830030793","contact_web_url":"http://www.ivri.nic.in/","submission_date":"2020-03-07T00:00:00Z","notice_text":"\n\n
\n\n
OFFICE PROCUREMENT OFFICER, CAAST
\n\nINDIAN VETERINARY RESEARCH INSTITUTE
\n\nIZATNAGAR, UP
\n\n\n\n
No. F. CAAST/Misc/2018-19-Civil Dated: 29.02.2020
\n\n\n\n
\n\n
Dear Sirs,
\n\n\n\n
Sub : INVITATION FOR QUOTATIONS FOR CONSTRUCTION OF
\n\n“Renovation Animal Challenge Shed at IVRI, Izatnagar”
\n\n\n\n
1. You are invited to submit your most competitive quotation for the following works:-
\n\n\n\n
Brief Description Approximate value Period of
\n\nof the Works of Works (Rs.) Completion
\n\n\n\n
As per Annexure-A Rs. 67,97,918.00 08 Months
\n\n\n\n
\n\n
2. Government of India has received a financing from the International Bank of Reconstruction and Development (IBRD) towards the cost of the National Agricultural Higher Education Project (NAHEP) and intends to apply part of the proceeds of this Loan to eligible payments under the contract for which this invitation for quotations is issued.
\n\n\n\n
3[1]. The CAAST ACLH_ Project is being implemented by Indian Council of Agricultural Research (ICAR) which is an autonomous society registered under the Societies Registration Act.
\n\n\n\n
4. To assist you in the preparation of your quotation, we are enclosing the following:
\n\n\n\n
i. Layout Drawings of the works : Not required
\n\nii. Structural Details : Not required
\n\niii. Detailed Bill of Quantities, with estimated rates and price : Enclosed Annex.ure ‘A'
\n\niv. Technical Specifications : See Annexure ‘A’
\n\nv. Instructions to Bidders (in two sections). : Enclosed
\n\nvi. Draft Contract Agreement format which will be used for finalizing the agreement for this Contract.
\n\nvii. The estimate is based on CPWD specification
\n\n\n\n
5. You are requested to provide your offer latest by 1.00 PM hrs. on 10th April 2020.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
6. Quotations will be opened in the presence of Bidders or their representatives who choose to attend at 3.00 PM on 10th April 2020 in the committee room of Administrative Block, IVRI, Izatnagar Bareilly.
\n\n\n\n
\n\n
7. We look forward to receiving your quotations and thank you for your interest in this project.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
Procurement Officer CAAST
\n\nTel. No.,0581-2310195
\n\nFax No. 0581-2303284
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
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\n\n
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\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Instructions to Bidders
\n\n\n\n
SECTION - A
\n\n\n\n
1. Scope of Works
\n\n\n\n
The__Director, IVRI___ (Employer) invites quotations for the construction of works as detailed in the table given below
\n\n\n\n
\n\n
| \n\t\t\t Brief Description \n\n\t\t\tof the Works \n\t\t\t | \n\t\t\t\n\t\t\t Approximate value \n\n\t\t\tof Works (Rs.) \n\t\t\t | \n\t\t\t\n\t\t\t Period of Completion \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t As per Annexure –‘A’ \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t 67,97,918.00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t 8 Months \n\t\t\t | \n\t\t
\n\n
\n\n
The successful bidder will be expected to complete the works by the intended completion date specified above.
\n\n\n\n
\n\n
2. Qualification of the bidder: The bidder shall provide qualification information which shall include :-
\n\n\n\n
(a) Total monetary value of construction works performed for each year of the last 3 years:
\n\n\n\n
(b) Income Tax clearance certificate from the concerned IT circle;
\n\n\n\n
(c) Report on his financial standing; and
\n\n\n\n
(d) Details of any litigation, current or during the last 3 years in which the bidder is involved, the parties concerned and disputed amount in each case.
\n\n\n\n
\n\n
3. To qualify for award of the contract the bidder:-
\n\n\n\n
(a) should have satisfactorily completed as a prime contractor at least one similar work of value not less than Rs. 500,000 in the last three years; preferably at on Govt. Institutions.
\n\n\n\n
(b) should possess valid electrical license for executing building electrification works (in the event of the works being sub - contracted, the sub-contractor should have the necessary license);
\n\n\n\n
\n\n
(c) should possess required valid license for executing the water supply/sanitary works (in the event of the works being sub-contracted, the sub-contractor should have the necessary license).
\n\n\n\n
\n\n
\n\n
\n\n
4. Bid Price
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
5. Submission of Quotations
\n\n\n\n
\n\n
5.1 The bidder is advised to visit the site of works at his own expense and obtain all information that may be necessary for preparing the quotation.
\n\n\n\n
5.2 Each bidder shall submit only one quotation.
\n\n\n\n
5.3 The quotation submitted by the bidder shall comprise the following :-
\n\n\n\n
(a) Quotation in the format given in Section B.
\n\n\n\n
(b) Signed Bill of Quantities ; and
\n\n\n\n
(c) Qualification information form given in Section B duly completed.
\n\n\n\n
\n\n
5.4 The bidder shall seal the quotation in an envelope addressed to the Procurement Officer CAAST, IVRI, Izatnagar (Purchaser). The envelope will also bear the following identification:-
\n\n\n\n
\n\n
\n\n
\n\n
5.5 Quotations must be received in the office of the Procurement Officer CAAST, , For Director, IVRI, Izatnagar (Employer) not later than the time and date given in the letter of invitation. If the specified date is declared a holiday, quotations shall be received upto the appointed time on the next working day.
\n\n\n\n
\n\n
5.6 Any quotation received by the ___ Procurement Officer CAAST, IVRI, _ For Director, IVRI, Izatnagar (Employer) after the deadline for submission of quotations will be rejected and returned unopened to the bidder.
\n\n\n\n
\n\n
6. Validity of Quotation
\n\n\n\n
Quotation shall remain valid for a period not less than 45 days after the deadline date specified for submission.
\n\n\n\n
\n\n
7. Opening of Quotations
\n\n\n\n
Quotations will be opened in the presence of bidders or their representatives who choose to attend on the date and time and at the place specified in the letter of invitation.
\n\n\n\n
8. Information relating to evaluation of quotations and recommendations for the award of contract shall not be disclosed to bidders or any other persons not officially concerned with the process until the award to the successful bidder is announced.
\n\n\n\n
9. Evaluation of Quotations
\n\n\n\n
The Employer will evaluate and compare the quotations determined to be substantially responsive i.e. which
\n\n\n\n
(a) meet the qualification criteria specified in clause 3 above;
\n\n\n\n
(b) are properly signed ; and
\n\n\n\n
(c) conform to the terms and conditions, specifications and drawings without material deviations.
\n\n\n\n
10. Award of contract
\n\n\n\n
The Employer will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price and who meets the specified qualification criteria.
\n\n\n\n
10.1 Notwithstanding the above, the Employer reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract.
\n\n\n\n
10.2 The bidder whose bid is accepted will be notified of the award of contract by the Employer prior to expiration of the quotation validity period.
\n\n\n\n
11. Performance Security
\n\n\n\n
Within 15 days of receiving letter of acceptance, the successful bidder shall deliver to the Director, IVRI, Izatnagar (Employer) the performance security (either a bank guarantee or a bank draft / FDR in favour of the Employer) for an amount equivalent of 5% of the contract price. The Performance Security shall be valid till the expiry of the period of maintenance of the work, specified in clause 12. i.e. Six months beyond the date of successful completion of work.
\n\nE.M.D. will be 2% of the estimated cost, i.e. Rs. 1, 36,000/- . The quotation without EMD will be summarily rejected.
\n\n\n\n
12. Period of Maintenance:
\n\n\n\n
The “Period of Maintenance” for the work is six months from the date of taking over possession or one full monsoon season whichever occurs later. During the period of maintenance, the contractor will be responsible for rectifying any defects in construction free of cost to the Employer.
\n\n\n\n
13. Purchase of all construction materials including cement and steel as per the specifications (ISI certification marked goods wherever available) shall be the responsibility of the contractor.
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\n\n
\n\n
.......................
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\n\n
\n\n
SECTION - B
\n\n\n\n
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\n\n
\n\n
\n\n
\n\n
\n\n
QUALIFICATION INFORMATION
\n\n\n\n
\n\n
1 For Individual Bidders
\n\n\n\n
1.1 Principal place of business: ______________________________
\n\n\n\n
Power of attorney of signatory of Quotation.
\n\n[Attach copy]
\n\n\n\n
1.2 Total value of Civil Engineering 2016 ____________________
\n\nConstruction work performed in the last 2017 ____________________
\n\nthree years (in Rs. Lakhs) 2018 ____________________
\n\n\n\n
2019 ____________________
\n\n1.3 Work performed as prime contractor (in the same name) on works of a similar nature over the last three years.
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| \n\t\t\t \n\n\t\t\t Project Name \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Name of Employer \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Description of work \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Contract No. \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Value of contract (Rs.Lakhs) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Date of issue of work order \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Stipulated period of completion \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Actual date of comple-tion \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Remarks explaining reasons for delay and work completed \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Existing commitments and on-going works:
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| \n\t\t\t \n\n\t\t\t Description of Work \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t (1) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Place & State \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t (2) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Contract No. & Date \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t (3) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Value of Contract \n\n\t\t\t(Rs. Lakh) \n\n\t\t\t\n\n\t\t\t (4) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Stipulated period of completion \n\n\t\t\t\n\n\t\t\t (5) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Value of works* remaining to be completed \n\n\t\t\t(Rs. Lakhs) \n\n\t\t\t(6) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Anticipated date of completion \n\n\t\t\t\n\n\t\t\t (7) \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
* Enclose a certificate from Engineer concerned.
\n1.4 Proposed subcontracts and firms involved.
\n\n
| \n\t\t\t \n\n\t\t\t Sections of the works \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Value of Sub-contract \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Sub-contractor (name & address) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Experience in similar work \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
\n\n
1.5 Evidence of access to financial resources to meet the requirements of working capital : cash in hand, lines of credit, etc. List them below and attach copies of support documents.
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1.6 Name, address, and telephone, telex, and fax numbers of the Bidders’ bankers who may provide references if contacted by the Employer.
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1.7 Information on litigation history in which the Bidder is involved.
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| \n\t\t\t \n\n\t\t\t Other party(ies) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Employer \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Cause of dispute \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Amount involved \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Remarks showing present status \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
TENDER
\n\n\n\n
*
\n\nDescription of the Works :
\n\n\n\n
To:
\n\nThe Procurement Officer CAAST,
\n\nFor, I.V.R.I., Izatnagar-243122
\n\n\n\n
\n\n
\n\n
\n\n
Subject Renovation of Animal Challenge Shed at IVRI, Izatnagar
\n\n( Sub head-A- Civil work & sub head-B- Electrical work, both ).
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Reference : Letter No....................................dated......................from.....................................
\n\n\n\n
Sir,
\n\n\n\n
We offer to execute the Works described in your letter referred to above in accordance with the Conditions of Contract enclosed therewith at ................... percentage above / below the estimated rates, i.e., for a total Contract Price of –
\n\n\n\n
Rs. ** _________________________________________________ [ in figures ]
\n\n\n\n
Rs. _________________________________________________ [ in words ].
\n\n\n\n
This quotation and your written acceptance of it shall constitute a binding contract between us. We understand that you are not bound to accept the lowest or any quotation you receive.
\n\n\n\n
\n\n
We hereby confirm that this quotation is valid for 45 days as required in Clause 6 of the Instructions to Bidders.
\n\n\n\n
Yours faithfully,
\n\n\n\n
\n\n
\n\n
Authorized Signature : Date: ______________
\n\n\n\n
Name & Title of Signatory : _____________________________________________
\n\nName of Bidder : _____________________________________________
\n\nAddress : _____________________________________________
\n\n\n\n
\n\n
* To be filled in by the Employer before issue of the Letter of Invitation.
\n\n** To be filled in by the Bidder, together with his particulars and date of submission at the bottom of this Form.
\n\n\n\n
\n\n
\n\n
\n\n
LETTER OF ACCEPTANCE
\n\nCUM NOTICE TO PROCEED WITH THE WORK
\n\n(LETTERHEAD OF THE EMPLOYER)
\n\n\n\n
\n\n
No:F: Dated : ……………..
\n\n\n\n
\n\n
To : __________________________ (Name and address of the Contractor)
\n\n__________________________
\n\n__________________________
\n\n__________________________
\n\n\n\n
\n\n
Dear Sirs,
\n\n\n\n
\n\n
This is to notify you that your Quotation of Even No. dated ____________ for execution of the work- “Renovation of Animal Challenge Shed at IVRI, Izatnagar”
\n\n( Sub head-A- Civil work & sub head-B- Electrical work, both ).
\n\n\n\n
for the contract price of Rupees____________(Amount in words and figure )______________________ hereby accepted by us.
\n\n\n\n
\n\n
You are hereby requested to furnish performance security for an amount of Rs. ______________________________) (equivalent to 3% of the contract price) within 15 days of the receipt of the letter. The Performance Security in the form of Bank guarantee or a Bank draft in favour of..Director, IVRI, Izatnagar. (Employer) shall be valid till the expiry of the period of maintenance i.e. upto_________________. Failure to furnish the Performance Security will entail cancellation of the award of contract.
\n\n\n\n
\n\n
You are also requested to sign the agreement form and proceed with the work not later than __________________ under the instructions of the Engineer, ______________________ and ensure its completion within the contract period.
\n\n\n\n
With the issuance of this acceptance letter and your furnishing the Performance Security, contract for the above said work stands concluded.
\n\n\n\n
Yours faithfully,
\n\n\n\n
\n\n
\n\n
Authorized Signature
\n\nName and title of Signatory
\n\n\n\n
ENGINEERING SECTION UNIT-II
\n\nINDIAN VETRINARY RESEARCH INSTITUTE
\n\nIZATNAGAR UP
\n\n\n\n
Draft Agreement form for
\n\nConstruction through National Shopping
\n\n\n\n
\n\n
ARTICLES OF AGREEMENT
\n\n\n\n
\n\n
This deed of agreement is made in the form of agreement on _____ ___day month____________ 20..________ between the Procurement Officer CAAST, for Director, IVRI, Izatnagar (Employeer) or his authorized representative (hereinafter referred to as the first party) and _______________________________________________________________
\n\n__(Name of the Contractor) S/o_____________ resident of __(hereinafter referred to as the second party) to execute the work of construction of
\n\n\n\n
“Renovation of Animal Challenge Shed at IVRI, Izatnagar” ( Sub head-a- Civil work & sub head-b- Electrical work, both ).
\n\n(as per Annexure-‘A’ (copy enclosed) (hereinafter referred to as works) on the following terms and conditions.
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2. Cost of the Contract
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The total cost of the works (hereinafter referred to as the “total cost”) is Rs. __________ (Rupees _____________________________________________________ only). As reflected in Annexure -1. .
\n\n\n\n
3.1 Payments under its contract:
\n\n\n\n
Payments to the second party for the construction work will be released by the first party in the following manner:-
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In maximum Four running bills & one final bill. Each running payment will be done at least after completion of 25% work and only 70% of work completed will be paid in the form of running bill. Balance final payment will be done in final bill after successful completion of the work.
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\n\n
3.2 Payments will be made by the first party:
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(a) On the second party submitting an invoice for an equivalent amount after finalizing the bill & M.B. prepared by the site Engineer as per the slandered practice.
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4. Notice by Contractor to Engineer
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The second party, on the works reaching each stage of construction, issue a notice to the first party or the Engineer nominated by the first party (who is responsible for supervising the contractor, administering the contract, certifying the payments due to the contractor, issuing and valuing variations to the contract, awarding extensions of time etc.), to visit the site for certification of stage completion. Within 15 days of the receipt of such notice, the first party or the engineer nominated by it, will ensure issue of stage completion certificate after due verification.
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5. Completion time
\n\n\n\n
The works should be completed in __08 months (months/weeks/days) from the date of this Agreement. In exceptional circumstances, the time period stated in this clause may be extended in writing by mutual consent of both the parties.
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6. If any of the compensation events mentioned below would prevent the work being completed by the intended completion date, the first party will decide on the intended completion date being extended by a suitable period :
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7. Any willful delay on the part of the second party in completing the construction within the stipulated period will render him liable to pay liquidated damages. @ Rs. 3399 (Rupees Three Thousand Three Hundred Ninety Nine only *) per day which will be deducted from payments due to him. The first party may cancel the contract and take recourse to such other action as deemed appropriate once the total amount of liquidated damages exceeds 2 % of the contract amount.
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*(Note : The amount of liquidated damages per day should be determined at 0.05 % of the contract value of the works and indicated here).
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8. Duties and responsibilities of the first party
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8.1 The first party shall be responsible for providing regular and frequent supervision and guidance to the second party for carrying out the works as per specifications. This will include written guidelines and regular site visit of the authorized personnel of the first party, for checking quality of material and construction to ensure that it is as per the norms.
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8.2 The first party shall supply 3 sets of drawings, specifications and guidelines to the second party for the proposed works ( if required).
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8.3 Possession of the site will be handed over to the second party within 10 days of signing of the agreement.
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8.4 The Engineer or such other person as may be authorized by the first party shall hold meeting once in a week where the second party or his representative at site will submit the latest information including progress report and difficulties if any, in the execution of the work. The whole team may jointly inspect the site on a particular day to take stock of activities.
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8.5 The Engineer shall record his observations/instructions at the time of his site visit in a site register maintained by the second party. The second party will carry out the instructions and promptly rectify any deviations pointed out by the engineer. If the deviations are not rectified, within the time specified in the Engineer’s notice, the first party as well as the engineer nominated by it, may instruct stoppage or suspension of the construction. It shall thereupon be open to the first party or the engineer to have the deviations rectified at the cost of the second party.
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9. Duties and responsibilities of the second party
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9.1 The second party shall :
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f) Pay all duties, taxes and other levies payable by construction agencies as per law under the contract (First party will effect deduction from running bills in respect of such taxes as may be imposed under the law).
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\n\n
10. Variations / Extra Items
\n\n\n\n
The works shall be carried out by the second party in accordance with the approved drawings and specifications. However, if, on account of site conditions or any other factors, variations are considered necessary, the following procedure shall be followed:-
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11. Securities
\n\n\n\n
The Performance Security shall be provided to the Employer no later than the date specified in the Letter of Acceptance and shall be issued in an amount and form and by a bank or surety acceptable to the Employer. The Performance Security shall be valid until a date Six months beyond the successful completion of the work.
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12. Termination
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12.1 The Employer may terminate the Contract if the other party causes a fundamental breach of the Contract.
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12.2 Fundamental breaches of Contract include, but shall not be limited to the following:
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(a) the contractor stops work for 28 days and the stoppage has not been authorized by the Engineer;
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(b) the Contractor has become bankrupt or goes into liquidation other than for a reconstruction or amalgamation;
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(c) the Engineer gives Notice that failure to correct a particular Defect is a fundamental breach of Contract and the Contractor fails to correct it within a reasonable period of time determined by the Engineer;
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(d) the Contractor does not maintain a security which is required;
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12.3 Notwithstanding the above, the Employer may terminate the Contract for convenience.
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12.4 If the Contract is terminated the Contractor shall stop work immediately, make the Site safe and secure and leave the Site as soon as reasonably possible.
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13. Payment upon Termination
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13.1 If the Contract is terminated because of a fundamental breach of Contract by the Contractor, the Engineer shall issue a certificate for the value of the work done less advance payments received up to the date of the issue of the certificate, less other recoveries due in terms of the contract, less taxes due to be deducted at source as per applicable law.
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13.2 If the Contract is terminated at the Employer’s convenience, the Engineer shall issue a certificate for the value of the work done, the reasonable cost of removal of Equipment, repatriation of the Contractor’s personnel employed solely on the Works, and the Contractor’s costs of protecting and securing the Works and less advance payments received up to the date of the certificate, less other recoveries due in terms of the contract and less taxes due to be deducted at source as per applicable law.
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14. Dispute settlement
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If over the works, any dispute arises between the two parties, relating to any aspects of this Agreement, the parties shall first attempt to settle the dispute through mutual and amicable consultation.
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\n\n
In the event of agreement not being reached, the matter will be referred for arbitration by a Sole Arbitrator not below the level of retired Superintending Engineer, PWD to be appointed by the first party. The Arbitration will be conducted in accordance with the Arbitration and Conciliation Act, 1996. The decision of the Arbitrator shall be final and binding on both the parties.
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Annexure- I
\n\n\n\n
BILL OF QUANTITIES
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| \n\t\t\t Sl. No. \n\t\t\t | \n\t\t\t\n\t\t\t Description of Work \n\t\t\t | \n\t\t\t\n\t\t\t Qty. \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t\t\n\t\t\t Estimated Cost \n\t\t\t | \n\t\t\t\n\t\t\t Amount \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t In figure (Rs.) \n\t\t\t | \n\t\t\t\n\t\t\t In Words \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t See Annexure-“A” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
Gross Total Cost : Rs. _________________
\n\n\n\n
\n\n
\n\n
We agree to execute the works in accordance with the approved drawings and technical
\n\nspecifications at .................................... percentage above/below the estimated rates, i.e., for a total contract price of Rs. .............................................................................(amount in figures )
\n\n(Rs. .............................................................................................................................. amount in words).
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\n\n
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\n\n
Signature of Contractor
\n\n\n\n
Annexure - 2
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Format of certificate
\n\n\n\n
\n\n
Certified that the works upto -------------------------------------------------- level in respect of construction of ------------------------------------- at ----------------------------------- have been executed in accordance with the approved drawing and technical specifications.
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Signature
\n\nName & Designation
\n\n(Official address)
\n\nPlace :
\n\nDate :
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\n\n
Office seal
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[1] Delete if inapplicable
\n\n\n\n
\n\n
Annexure-A
\n\n\n\n
THE PROCUREMENT OFFICER, CAAST PROJECT
\n\nINDIAN VETERINARY RESEARCH INSTITUTE
\n\nIZATNAGAR,UP
\n\n\n\n
TENDER
\n\nName of work- Renovation of the Animal Challenge Shed at IVRI, izatnagar.
\n\n\n\n
Quoted Cost :
\n\nQuoted Cost Rs. …………………………..
\n\nQuoted Cost Rs……………………………..
\n\nTotal Quoted Cost : Rs. ………………………………………
\n\n\n\n
Source of Funds : CAAST Project
\n\nTime of Completion : 8 Months
\n\n\n\n
Method : As per guideline of CAAST (Using shopping method)
\n\nT&P : No T&P will be provided by the Institute.
\n\n\n\n
\n\n
Date: Signature of Quoter with seal
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HISTORY SHEET
\n\n| \n\t\t\t CIVIL SECTION \n\t\t\t | \n\t\t\t\n\t\t\t ENGINEERING SECTION \n\t\t\t | \n\t\t
| \n\t\t\t NAME OF WORK: \n\t\t\t | \n\t\t\t\n\t\t\t Renovation of the Challenge shed at IVRI, Izatnagar. Sub head (A) Civil work. \n\t\t\t | \n\t\t
| \n\t\t\t ESTIMATED COST \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Rs 60,67,010.00 Only \n\t\t\t | \n\t\t
| \n\t\t\t HISTORY \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t As per the requisition received from Dr. A.K. Tiwari, PI CAAST, ACLH, through Nodel Officer Dr. Triveni Datt, J.D. Academic ,IVRI, izatnagar, Bareilly informed that the challenge shed near LPT needs renovation and this is to be using the funds allocated in CAAST Project, while visiting the site, it is observed that shed is in very bad condition and it requires water proofing roof treatment & complete renovation of the lab and all rooms of shed with vitrified flooring and provision of ceramic wall tiles, providing aluminium doors and windows, also providing MS- section windows, MS doors/ventilators ,white wash/painting with door & windows, Toilet , bath room renovation concealing of G.I. pipelines, etc.. Accordingly estimated has been prepared & submitted. \n\t\t\t | \n\t\t
| \n\t\t\t DESIGN & SCOPE \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t TIME FOR COMPLETION \n\t\t\t | \n\t\t\t\n\t\t\t 08 Months. \n\t\t\t | \n\t\t
| \n\t\t\t ESTIMATE BASED ON \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t DSR-2016 + Cost index @24.51% + GST @12% + EPF & ESI Charges @4.25% + Labour Cess @1% \n\t\t\t | \n\t\t
| \n\t\t\t METHOD \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t As per the guidelines of CAAST using shopping method. \n\t\t\t | \n\t\t
| \n\t\t\t T& P \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t No T&P will be provided by the department. \n\t\t\t | \n\t\t
| \n\t\t\t Funds Availability \n\t\t\t | \n\t\t\t\n\t\t\t From the Project CAAST \n\t\t\t | \n\t\t
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| \n\t\t\t Sl. NO. \n\t\t\t | \n\t\t\t\n\t\t\t Item of Work \n\t\t\t | \n\t\t\t\n\t\t\t Qty. \n\t\t\t | \n\t\t\t\n\t\t\t Rate \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t\t\n\t\t\t Amount \n\t\t\t | \n\t\t\t\n\t\t\t DSR/DAR Item no. \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Earth work in excavation by mechanical means (Hydraulic excavator) / manual means over areas (exceeding 30cm in depth, 1.5m in width as well as 10 sqm on plan) including getting out | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t 125.95 \n\t\t\t | \n\t\t\t\n\t\t\t cum \n\t\t\t | \n\t\t\t\n\t\t\t 1511.40 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Filling available excavated earth (excluding rock) in trenches, plinth, sides of foundations etc. in layers not exceeding 20cm in depth,consolidating each deposited layer by ramming and watering, lead up to 50 m and lift up to 1.5m. \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 125.75 \n\t\t\t | \n\t\t\t\n\t\t\t cum \n\t\t\t | \n\t\t\t\n\t\t\t 880.25 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Demolishing stone rubble masonry manually/ by mechanical means including stacking of serviceable material and disposal of unserviceable material within 50 metres lead asper direction of Engineer-in-charge. \n\t\t\t | \n\t\t\t\n\t\t\t 45 \n\t\t\t | \n\t\t\t\n\t\t\t 1005.70 \n\t\t\t | \n\t\t\t\n\t\t\t cum \n\t\t\t | \n\t\t\t\n\t\t\t 45256.50 \n\t\t\t | \n\t\t\t\n\t\t\t 691(b) \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Demolishing cement concrete manually/ by mechanical means including disposal of material within 50 metres lead as per direction of Engineer - in - charge.Nominal concrete 1:3:6 or richer mix (i/c equivalent design mix). \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t 997.05 \n\t\t\t | \n\t\t\t\n\t\t\t cum \n\t\t\t | \n\t\t\t\n\t\t\t 19941.00 \n\t\t\t | \n\t\t\t\n\t\t\t 684(a) \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Dismantling old plaster or skirting raking out joints and cleaning the surface for plaster including disposal of rubbish to the dumping ground within 50 metres lead. \n\t\t\t | \n\t\t\t\n\t\t\t 2500 \n\t\t\t | \n\t\t\t\n\t\t\t 22.40 \n\t\t\t | \n\t\t\t\n\t\t\t Sqm \n\t\t\t | \n\t\t\t\n\t\t\t 56000.00 \n\t\t\t | \n\t\t\t\n\t\t\t 738.00 \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Disposal of moorum/ building rubbish/ malba/ similar unserviceable, dismantled or waste material by mechanical transport including loading,transporting, unloading to approved municipal dumping ground for lead upto 10 km for all lifts, complete as per directions of Engineer-in-charge.(Note - item to be applicable in urban areas having directions for restricted hours for movement/ plying of load carrying motor vehicle of 3.5 cum or more.) \n\t\t\t | \n\t\t\t\n\t\t\t 250.00 \n\t\t\t | \n\t\t\t\n\t\t\t 209.90 \n\t\t\t | \n\t\t\t\n\t\t\t cum \n\t\t\t | \n\t\t\t\n\t\t\t 52475.00 \n\t\t\t | \n\t\t\t\n\t\t\t 1.1.18 | \n\t\t\t\n\t\t |
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and laying in position cement concrete of specified grade excluding the cost of centering and shuttering - All work up to plinth level :1:5:10 (1 cement : 5 coarse sand(zone-III) : 10 | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t 4209.05 \n\t\t\t | \n\t\t\t\n\t\t\t cum \n\t\t\t | \n\t\t\t\n\t\t\t 84181.00 \n\t\t\t | \n\t\t\t\n\t\t\t 38(g) \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and laying vitrified floor tiles in different sizes (thickness to be specified by the manufacturer) with water absorption less than 0.08%and conforming to IS : 15622 of approved make in all colours and shades, laid on 20mm thick cement mortar 1:4 (1 cement : 4 coarse sand) including grouting the joints with white cement and matching pigments etc., complete \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 8(a) \n\t\t\t | \n\t\t\t\n\t\t\t Size of Tile 60x60 cm \n\t\t\t | \n\t\t\t\n\t\t\t 270 \n\t\t\t | \n\t\t\t\n\t\t\t 1119.40 \n\t\t\t | \n\t\t\t\n\t\t\t Sqm \n\t\t\t | \n\t\t\t\n\t\t\t 302238.00 \n\t\t\t | \n\t\t\t\n\t\t\t 436(b) \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing Ist quality ceramic glazed wall tiles conforming to IS: 15622 (thickness to be specified by the manufacturer), of approved make, in all colours, shades except burgundy, bottle green, black of any size as approved by Engineer-in-Charge, in skirting, risers of steps and dados, over 12 mm thick bed of cement mortar 1:3 (1 cement : 3coarse sand) and jointing with grey cement slurry @ 3.3kg per sqm, including pointing in white cement mixed with pigment of matching shade complete. \n\t\t\t | \n\t\t\t\n\t\t\t 770 \n\t\t\t | \n\t\t\t\n\t\t\t 744.80 \n\t\t\t | \n\t\t\t\n\t\t\t Sqm \n\t\t\t | \n\t\t\t\n\t\t\t 573496.00 \n\t\t\t | \n\t\t\t\n\t\t\t 430 \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t 12 mm cement plaster of mix, 1:6 (1 cement: 6 fine sand). \n\t\t\t | \n\t\t\t\n\t\t\t 2300 \n\t\t\t | \n\t\t\t\n\t\t\t 160.35 \n\t\t\t | \n\t\t\t\n\t\t\t Sqm \n\t\t\t | \n\t\t\t\n\t\t\t 368805.00 \n\t\t\t | \n\t\t\t\n\t\t\t 513(b) \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Painting with synthetic enamel paint of approved brand and manufacture to give an even shade:Two or more coats on new work. \n\t\t\t | \n\t\t\t\n\t\t\t 250 \n\t\t\t | \n\t\t\t\n\t\t\t 78.40 \n\t\t\t | \n\t\t\t\n\t\t\t Sqm \n\t\t\t | \n\t\t\t\n\t\t\t 19600.00 \n\t\t\t | \n\t\t\t\n\t\t\t 572(a) \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t Supplying chemical emulsion in sealed containers including delivery as specified- Chlorpyriphos/ Lindane emulsifiable concentrateof 20%. \n\t\t\t | \n\t\t\t\n\t\t\t 125 \n\t\t\t | \n\t\t\t\n\t\t\t 185.95 \n\t\t\t | \n\t\t\t\n\t\t\t Ltr \n\t\t\t | \n\t\t\t\n\t\t\t 23243.75 \n\t\t\t | \n\t\t\t\n\t\t\t 33(a) \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and applying plaster of Birla putty of 2 mm thickness over plastered surface to prepare the surface even and smooth complete. \n\t\t\t | \n\t\t\t\n\t\t\t 2300 \n\t\t\t | \n\t\t\t\n\t\t\t 118.70 \n\t\t\t | \n\t\t\t\n\t\t\t Sqm \n\t\t\t | \n\t\t\t\n\t\t\t 273010.00 \n\t\t\t | \n\t\t\t\n\t\t\t 538 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t Distempering with oil bound washable distemper of approved brand and manufacture to give an even shade-New work (two or more coats) over and including water thinnable priming coat with cement primer. \n\t\t\t | \n\t\t\t\n\t\t\t 1350 \n\t\t\t | \n\t\t\t\n\t\t\t 93.70 \n\t\t\t | \n\t\t\t\n\t\t\t sqm \n\t\t\t | \n\t\t\t\n\t\t\t 126495.00 \n\t\t\t | \n\t\t\t\n\t\t\t 553 (a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t Finishing walls with Premium Acrylic Smooth exterior paint with Silicone additives of required shadeNew work (Two or more coats applied @ 1.43 ltr/10 sqm. over and including priming coat of exterior primer applied @ 2.20 kg/10 sqm). \n\t\t\t | \n\t\t\t\n\t\t\t 950 \n\t\t\t | \n\t\t\t\n\t\t\t 96.80 \n\t\t\t | \n\t\t\t\n\t\t\t sqm \n\t\t\t | \n\t\t\t\n\t\t\t 91960.00 \n\t\t\t | \n\t\t\t\n\t\t\t 559(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t Dismantling G.I. pipes (external work) including excavation and refilling trenches after taking out the pipes, manually/ by mechanical means including stacking of pipes within 50 metres lead as per direction of Engineer-in-charge. \n\t\t\t | \n\t\t\t\n\t\t\t 180 \n\t\t\t | \n\t\t\t\n\t\t\t 63.65 \n\t\t\t | \n\t\t\t\n\t\t\t m \n\t\t\t | \n\t\t\t\n\t\t\t 11457.00 \n\t\t\t | \n\t\t\t\n\t\t\t 726(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t Dismantling of flushing cistern of all types (C.I./PVC/Vitreous China) including stacking of useful materials near the site and disposal of unserviceable materials within 50 metres lead. \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 391.20 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 391.20 \n\t\t\t | \n\t\t\t\n\t\t\t 734 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t Demolishing mud phaska in terracing and disposal of material within 50 metres lead. \n\t\t\t | \n\t\t\t\n\t\t\t 55 \n\t\t\t | \n\t\t\t\n\t\t\t 373.95 \n\t\t\t | \n\t\t\t\n\t\t\t cum \n\t\t\t | \n\t\t\t\n\t\t\t 20567.25 \n\t\t\t | \n\t\t\t\n\t\t\t 709 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 19 \n\t\t\t | \n\t\t\t\n\t\t\t Dismantling doors, windows and clerestory windows (steel or wood) shutter including chowkhats, architrave, holdfasts etc. Complete and stacking within 50 metres lead :Of area 3 sq. metres and below. \n\t\t\t | \n\t\t\t\n\t\t\t 156 \n\t\t\t | \n\t\t\t\n\t\t\t 157.85 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 24624.60 \n\t\t\t | \n\t\t\t\n\t\t\t 694(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t Dismantling doors, windows and clerestory windows (steel or wood) shutter including chowkhats, architrave, holdfasts etc. Complete and stacking within 50 metres lead :Of area above 3 sq. Metres. \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 216.40 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 865.60 \n\t\t\t | \n\t\t\t\n\t\t\t 694(b) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 21 \n\t\t\t | \n\t\t\t\n\t\t\t Demolishing brick work manually/ by mechanical means including stacking of serviceable material and disposal of unserviceable material within 50 metres lead as per direction of Engineer-in-charge:In cement mortar. \n\t\t\t | \n\t\t\t\n\t\t\t 68.7 \n\t\t\t | \n\t\t\t\n\t\t\t 842.75 \n\t\t\t | \n\t\t\t\n\t\t\t cum \n\t\t\t | \n\t\t\t\n\t\t\t 57896.93 \n\t\t\t | \n\t\t\t\n\t\t\t 689(d) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 22 \n\t\t\t | \n\t\t\t\n\t\t\t Brick work with common burnt clay selected F.P.S. (non modular) bricksof class designation 7.5 in exposed brick work including | \n\t\t\t\n\t\t\t 35 \n\t\t\t | \n\t\t\t\n\t\t\t 5727.65 \n\t\t\t | \n\t\t\t\n\t\t\t cum \n\t\t\t | \n\t\t\t\n\t\t\t 200467.75 \n\t\t\t | \n\t\t\t\n\t\t\t 131(b) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 23 \n\t\t\t | \n\t\t\t\n\t\t\t Half brick masonry with common burnt clay F.P.S. (non modular) bricks of class designation 7.5 in superstructure above plinth level up to floor V level.Cement mortar 1:4 (1 cement :4 coarse sand). \n\t\t\t | \n\t\t\t\n\t\t\t 35 \n\t\t\t | \n\t\t\t\n\t\t\t 684.20 \n\t\t\t | \n\t\t\t\n\t\t\t sqm \n\t\t\t | \n\t\t\t\n\t\t\t 23947.00 \n\t\t\t | \n\t\t\t\n\t\t\t 119(b) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and laying in position cement concrete of specified grade excluding the cost of centering and shuttering - All work up to plinth level 1:2:4 (1 cement : 2 coarse sand(zone-III) : 4 | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 5481.95 \n\t\t\t | \n\t\t\t\n\t\t\t cum \n\t\t\t | \n\t\t\t\n\t\t\t 16445.85 \n\t\t\t | \n\t\t\t\n\t\t\t 38(b) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 25 \n\t\t\t | \n\t\t\t\n\t\t\t Steel reinforcement for R.C.C. work including straightening, cutting, bending, placing in position and binding all complete above plinth level.:Thermo-Mechanically Treated bars of grade Fe-500 D or moreThermo-Mechanically Treated bars of grade Fe-500 D or more. \n\t\t\t | \n\t\t\t\n\t\t\t 290 \n\t\t\t | \n\t\t\t\n\t\t\t 56.60 \n\t\t\t | \n\t\t\t\n\t\t\t kg \n\t\t\t | \n\t\t\t\n\t\t\t 16414.00 \n\t\t\t | \n\t\t\t\n\t\t\t 80(f) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 26 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing factory made ISI marked steel glazed doors, windows and ventilators side/top /centre hung, with beading and all members such as F7D, F4B, K11 B and K12 B etc. complete of standard rolled steel sections, joints mitred and flash butt welded and sash bars tenoned and riveted, including providing and fixing of hinges, pivots, including priming coat of approved steel primer , but excluding the cost of other fittings, complete all as per approved design (sectional weight of only steel members shall be measured for payment).Fixing with 15x3 mm lugs 10 cm. long embedded in cement concrete block 15x10x10 cm of C.C. 1:3:6 (1 Cement : 3coarse sand : 6 graded stone aggregate 20 mm nominal size). \n\t\t\t | \n\t\t\t\n\t\t\t 1650 \n\t\t\t | \n\t\t\t\n\t\t\t 113.60 \n\t\t\t | \n\t\t\t\n\t\t\t kg \n\t\t\t | \n\t\t\t\n\t\t\t 187440.00 \n\t\t\t | \n\t\t\t\n\t\t\t 376(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 27 \n\t\t\t | \n\t\t\t\n\t\t\t Providing & fixing glass panes with putty and glazing clips in steel doors, windows, clerestory windows all complete with : 4.0 mm thick glass panes. \n\t\t\t | \n\t\t\t\n\t\t\t 70 \n\t\t\t | \n\t\t\t\n\t\t\t 689.05 \n\t\t\t | \n\t\t\t\n\t\t\t sqm \n\t\t\t | \n\t\t\t\n\t\t\t 48233.50 \n\t\t\t | \n\t\t\t\n\t\t\t 393(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 28 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing M.S. grills of required pattern in frames of windows etc. with M.S. flats, square or round bars etc. including priming coat with approved steel primer all complete:Fixed to steel windows by welding. \n\t\t\t | \n\t\t\t\n\t\t\t 800 \n\t\t\t | \n\t\t\t\n\t\t\t 104.65 \n\t\t\t | \n\t\t\t\n\t\t\t kg \n\t\t\t | \n\t\t\t\n\t\t\t 83720.00 \n\t\t\t | \n\t\t\t\n\t\t\t 243(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 29 \n\t\t\t | \n\t\t\t\n\t\t\t Structural steel work riveted, bolted or welded in built up sections, trusses and framed work, including cutting, hoisting, fixing in position and applying a priming coat of approved steel primer all complete. \n\t\t\t | \n\t\t\t\n\t\t\t 25 \n\t\t\t | \n\t\t\t\n\t\t\t 67.60 \n\t\t\t | \n\t\t\t\n\t\t\t kg \n\t\t\t | \n\t\t\t\n\t\t\t 1690.00 \n\t\t\t | \n\t\t\t\n\t\t\t 367 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 30 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing 1mm thick M.S. sheet door with frame of 40x40x6mm angle iron and 3mm M.S. gusset plates at the junctions and corners, all necessary fittings complete, including applying a priming coat of approved steel primer:Using flats 30x6mm for diagonal braces and central cross piece. \n\t\t\t | \n\t\t\t\n\t\t\t 5.5 \n\t\t\t | \n\t\t\t\n\t\t\t 2761.90 \n\t\t\t | \n\t\t\t\n\t\t\t sqm \n\t\t\t | \n\t\t\t\n\t\t\t 15190.45 \n\t\t\t | \n\t\t\t\n\t\t\t 370(b) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 31 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing ISI marked oxidised M.S. tower bolt black finish, (Barrel type) with necessary screws etc. complete :250x10mm. \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 64.00 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 128.00 \n\t\t\t | \n\t\t\t\n\t\t\t 258(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 32 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing ISI marked oxidised M.S. sliding door bolts with nuts and screws etc. complete :300x16 mm. \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 154.85 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 309.70 \n\t\t\t | \n\t\t\t\n\t\t\t 257(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 33 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing in position collapsible steel shutters with vertical channels 20x10x2mm and braced with flat iron diagonals 20x5mm size, with top and bottom rail of T-iron 40x40x6mm, with 40mm dia steel pulleys, complete with bolts, nuts, locking arrangement, stoppers,handles, including applying a priming coat of approved steel primer. \n\t\t\t | \n\t\t\t\n\t\t\t 5.5 \n\t\t\t | \n\t\t\t\n\t\t\t 5360.65 \n\t\t\t | \n\t\t\t\n\t\t\t sqm \n\t\t\t | \n\t\t\t\n\t\t\t 29483.58 \n\t\t\t | \n\t\t\t\n\t\t\t 368 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 34 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing angle iron frames for doors, windows and ventilators of mild steel Angle sections of size 35x35x5 mm, joints mitred and welded by angle iron 35x35x5 mm or 35x 5 mm flat pieces to the existing T-iron frame or to the wall with dash fastener, including fixing of necessary butt hinges and screws and applying a priming coat of approved steel primer, all complete as per the direction of Engineer-Incharge. \n\t\t\t | \n\t\t\t\n\t\t\t 90 \n\t\t\t | \n\t\t\t\n\t\t\t 66.00 \n\t\t\t | \n\t\t\t\n\t\t\t kg \n\t\t\t | \n\t\t\t\n\t\t\t 5940.00 \n\t\t\t | \n\t\t\t\n\t\t\t 394 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 35 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing ISI marked flush door shutters conforming to IS: 2202 (Part I) nondecorative type, core of block board construction with frame of 1st class hard wood and well matched commercial 3 ply veneering with vertical grains or cross bands and face veneers on both faces of shutters :30 mm thick including ISI marked Stainless Steel butt hinges with necessary screws. \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t 1559.75 \n\t\t\t | \n\t\t\t\n\t\t\t sqm \n\t\t\t | \n\t\t\t\n\t\t\t 14037.75 \n\t\t\t | \n\t\t\t\n\t\t\t 219(b) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 36 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing aluminium work for doors, windows, ventilators and partitions with extruded built up standard tubular sections/appropriate Z sections and other sections of approved make conforming to IS: 733 and IS: 1285, fixing with dash fasteners of required dia and size, including necessary filling up the gaps at junctions, i.e. at top, bottom and sides with required EPDM rubber/neoprene gasket etc. Aluminium sections shall be smooth, rust free, straight, mitred and jointed mechanically wherever required including cleat angle, Aluminium snap beading for glazing /paneling, C.P. brass/ stainless steel screws, all complete as per architectural drawings and the directions of Engineer-in-charge. (Glazing, paneling and dash fasteners to be paid for separately) :For fixed portion: Anodised aluminium (anodised transparent or dyed to required shade according to IS: 1868, Minimum anodic coating of grade AC 15). \n\t\t\t | \n\t\t\t\n\t\t\t 455 \n\t\t\t | \n\t\t\t\n\t\t\t 355.20 \n\t\t\t | \n\t\t\t\n\t\t\t kg \n\t\t\t | \n\t\t\t\n\t\t\t 161616.00 \n\t\t\t | \n\t\t\t\n\t\t\t 1023(a)(i) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 37 \n\t\t\t | \n\t\t\t\n\t\t\t For shutters of doors, windows & ventilators including providing and fixing hinges/ pivots and making provision for fixing of fittings wherever required including the cost of EPDM rubber / neoprene gasket required (Fittings shall be paid for separately). :Anodised aluminium (anodised transparent or dyed to required shade according to IS: 1868, Minimum anodic coating of grade AC 15). \n\t\t\t | \n\t\t\t\n\t\t\t 687 \n\t\t\t | \n\t\t\t\n\t\t\t 415.05 \n\t\t\t | \n\t\t\t\n\t\t\t kg \n\t\t\t | \n\t\t\t\n\t\t\t 285139.35 \n\t\t\t | \n\t\t\t\n\t\t\t 1023(b)(i) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 38 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing 12mm thick prelaminated particle board flat pressed three layer or graded wood particle board conforming to IS:12823 Grade l Type ll, in panelling fixed in aluminum doors, windows shutters and partition frames with C.P. brass / stainless steel screws etc. complete as per architectural drawings and directions of engineer-in-charge.Pre-laminated particle board with decorative lamination on both sides. \n\t\t\t | \n\t\t\t\n\t\t\t 38.5 \n\t\t\t | \n\t\t\t\n\t\t\t 866.60 \n\t\t\t | \n\t\t\t\n\t\t\t sqm \n\t\t\t | \n\t\t\t\n\t\t\t 33364.10 \n\t\t\t | \n\t\t\t\n\t\t\t 1024(b) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 39 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing glazing in aluminium door, window, ventilator shutters and partitions etc. with EPDM rubber/ neoprene gasket etc. complete as per the architectural drawings and the directions of engineer-in-charge . (Cost of aluminium snap beading shall be paid in basic item):With float glass panes of 5.50 mm thickness. \n\t\t\t | \n\t\t\t\n\t\t\t 68.5 \n\t\t\t | \n\t\t\t\n\t\t\t 1003.95 \n\t\t\t | \n\t\t\t\n\t\t\t sqm \n\t\t\t | \n\t\t\t\n\t\t\t 68770.58 \n\t\t\t | \n\t\t\t\n\t\t\t 1025(b) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 40 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing 100mm brass locks (best make of approved quality) for aluminium doors including necessary cutting and making good etc. complete. \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 359.00 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 359.00 \n\t\t\t | \n\t\t\t\n\t\t\t 1035 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 41 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing aluminium sliding door bolts ISI marked anodised (anodic coating not less than grade AC 10 as per IS : 1868) transparent or dyed to required colour or shade with nuts and screws etc. complete :300x16 mm. \n\t\t\t | \n\t\t\t\n\t\t\t 47 \n\t\t\t | \n\t\t\t\n\t\t\t 212.45 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 9985.15 \n\t\t\t | \n\t\t\t\n\t\t\t 291(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 42 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing aluminium tower bolts ISI marked anodised (anodic coating not less than grade AC 10 as per IS : 1868 ) transparent or dyed to required colour or shade with necessary screws etc. complete :250x10 mm. \n\t\t\t | \n\t\t\t\n\t\t\t 75 \n\t\t\t | \n\t\t\t\n\t\t\t 88.10 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 6607.50 \n\t\t\t | \n\t\t\t\n\t\t\t 292(e) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 43 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing aluminium handles ISI marked anodised (anodic coating not less than grade AC 10 as per IS : 1868) transparent or dyed to required colour or shade with necessary screws etc. complete :125 mm. \n\t\t\t | \n\t\t\t\n\t\t\t 150 \n\t\t\t | \n\t\t\t\n\t\t\t 51.10 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 7665.00 \n\t\t\t | \n\t\t\t\n\t\t\t 295(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 44 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing aluminium hanging floor door stopper ISI marked anodised (anodic coating not less than grade AC 10 as per IS : 1868)transparent or dyed to required colour and shade with necessary screws etc. Complete:Twin rubber stopper. \n\t\t\t | \n\t\t\t\n\t\t\t 46 \n\t\t\t | \n\t\t\t\n\t\t\t 38.00 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 1748.00 \n\t\t\t | \n\t\t\t\n\t\t\t 296(b) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 45 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing double action hydraulic floor spring of approved brand and manufacture conforming to IS : 6315, having brand logo embossed on the body / plate with double spring mechanism and door weight upto 125kg., for doors, including cost of cutting floors,embedding in floors as required and making good the same matching to the existing floor finishing and cover plates with brass pivot and single piece M.S. sheet outer box with slide plate etc. complete as per the direction of Engineer-in-charge. With brass cover plate minimum 1.25 mm thickness. \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 2228.60 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 4457.20 \n\t\t\t | \n\t\t\t\n\t\t\t 1026(b) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 46 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing aluminium extruded section body tubular type universal hydraulic door closer (having brand logo with IS : 3564, embossed on the body, door weight upto 36 kg to 80 kg and door width from 701 mm to 1000 mm) with double speed adjustment with necessary accessories and screws etc. complete. \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t 388.40 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 9321.60 \n\t\t\t | \n\t\t\t\n\t\t\t 279 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 47 \n\t\t\t | \n\t\t\t\n\t\t\t Steel work welded in built up sections/ framed work including cutting, hoisting, fixing in position and applying a priming coat of approved steel primer using structural steel etc. as required. In gratings, frames, guard bar, ladder, railings,brackets, gates and similar works. \n\t\t\t | \n\t\t\t\n\t\t\t 220 \n\t\t\t | \n\t\t\t\n\t\t\t 85.95 \n\t\t\t | \n\t\t\t\n\t\t\t kg \n\t\t\t | \n\t\t\t\n\t\t\t 18909.00 \n\t\t\t | \n\t\t\t\n\t\t\t 388(b) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 48 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing ISI marked oxidised M.S. sliding door bolts with nuts and screws etc. complete :250x16 mm. \n\t\t\t | \n\t\t\t\n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t 142.05 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 1846.65 \n\t\t\t | \n\t\t\t\n\t\t\t 257(b) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 49 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing wash basin with C.I. brackets, 15 mm C.P. brass pillar taps, 32 mm C.P. brass waste of standard pattern, including painting of fittings and brackets, cutting and making good the walls wherever require:White Vitreous China Wash basin size 630x450 mm with a single 15 mm C.P. brass pillar tap. \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 2020.60 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 4041.20 \n\t\t\t | \n\t\t\t\n\t\t\t 844(b) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 50 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing white vitreous china flat back or wall corner type lipped front urinal basin of 430x260x350 mm and 340x410x265 mm sizes respectively with automatic flushing cistern with standard flush pipe and C.P. brass spreaders with brass unions and G.I clamps complete, including painting of fittings and brackets, cutting and making good the walls | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 3494.15 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 3494.15 \n\t\t\t | \n\t\t\t\n\t\t\t 841(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 51 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing white vitreous china pedestal type water closet (European type W.C. pan) with seat and lid, 10 litre low level white P.V.C. flushing cistern, including flush pipe, with manually controlled device (handle lever), conforming to IS : 7231, with all fittings andfixtures complete, including cutting and making good the walls and floors wherever | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 3418.70 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 3418.70 \n\t\t\t | \n\t\t\t\n\t\t\t 839(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 52 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing water closet squatting pan (Indian type W.C. pan ) with 100 mm sand cast Iron P or S trap, 10 litre low level white P.V.C. flushing cistern, including flush pipe, with manually controlled device (handle lever) conforming to IS : 7231, with all fittings and fixtures complete, including cutting and making good the walls and floors wherever required:White Vitreous china Orissa pattern W.C. pan of size 580x440 mm with integral type foot rests. \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 3494.20 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 3494.20 \n\t\t\t | \n\t\t\t\n\t\t\t 838(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 53 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and placing on terrace (at all floor levels) polyethylene water storage tank ISI : 12701 marked, with cover and suitable locking arrangement and making necessary holes for inlet, outlet and overflow pipes but without fittings and the base support for tank.:Circular tank. \n\t\t\t | \n\t\t\t\n\t\t\t 600 \n\t\t\t | \n\t\t\t\n\t\t\t 7.25 \n\t\t\t | \n\t\t\t\n\t\t\t Litre \n\t\t\t | \n\t\t\t\n\t\t\t 4350.00 \n\t\t\t | \n\t\t\t\n\t\t\t 919/920 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 54 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing Stainless Steel A Isis 304 (18/8) kitchen sink as per IS: 13983 with C.I. brackets and stainless steel plug 40 mm, including painting of fittings and brackets, cutting and making good the walls wherever required :470x420 mm bowl depth 178 mm. \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2012.00 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 10060.00 \n\t\t\t | \n\t\t\t\n\t\t\t 848(b)(iii) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 55 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing PTMT Ball cock of approved quality, colour and make complete with Epoxy coated aluminium rod with L.P./ H.P.H.D. Plastic ball:20 mm nominal bore, 120 mm long. Weighing not less than 198 gms. \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 216.70 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 433.40 \n\t\t\t | \n\t\t\t\n\t\t\t 936(b) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 56 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing PTMT bib cock of approved quality and colour.:15mm nominal bore, 86 mm long. Weighing not less than 88 gms. \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t 103.30 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 2066.00 \n\t\t\t | \n\t\t\t\n\t\t\t 928(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 57 \n\t\t\t | \n\t\t\t\n\t\t\t Constructing brick masonry road gully chamber 50x45x60 cm with bricks in cement mortar 1:4 (1 cement : 4 coarse sand) including 500x450 mm pre-cast R.C.C. horizontal grating with frame complete as per standard design :With common burnt clay F.P.S. (non modular) bricks of class designation 7.5. \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 4043.10 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 16172.40 \n\t\t\t | \n\t\t\t\n\t\t\t 1003(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 58 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and laying non-pressure NP2 class (light duty) R.C.C. pipes with collars jointed with stiff mixture of cement mortar in the proportion of 1:2 (1 cement : 2 fine sand) including testing of joints etc. complete :300 mm dia. R.C.C. Pipe. \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 518.55 \n\t\t\t | \n\t\t\t\n\t\t\t m \n\t\t\t | \n\t\t\t\n\t\t\t 3111.30 \n\t\t\t | \n\t\t\t\n\t\t\t 982(d) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 59 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and laying integral cement based water proofing treatment including preparation of surface as required for treatment of roofs, balconies, terraces etc consisting of following operations: a) Applying a slurry coat of neat cement using 2.75 kg/sqm. of cement admixed with water proofing compound conforming to IS. 2645 and approved by Engineer-in-charge over the RCC slab including adjoining walls up to 300 mm height including cleaning the surface before treatment b) Laying brick bats with mortar using broken bricks/brick bats 25 mm to 115 mm size with 50% of cement mortar 1:5 (1 cement : 5 coarse sand)admixed with water proofing compound conforming to IS : 2645 and approved by Engineer-in-charge over 20 mm thick layer of cement mortar of mix 1:5 (1 cement :5 coarse sand ) admixed with water proofing compound conforming to IS : 2645 and approved by Engineer-in-charge to required slope and treating similarly the adjoining walls upto 300mm height including rounding of junctions of walls and slabsc) After two days of proper curing applying a second coat of cement slurry using 2.75kg/ sqm of cement admixed with water proofing compound conforming to IS : 2645 and approved by Engineer-in-charge.d)Finishing the surface with 20 mm thick joint less cement mortar of mix1:4 (1 cement :4 coarse sand) admixed with water proofing compound conforming to IS : 2645 and approved by Engineer-in-charge including laying glass fibre cloth of approved quality in top layer of plaster and finally finishing the surface with trowel with neat cement slurry and making pattern of 300x300 mm square 3mm deep.e) The whole terrace so finished shall be flooded with water for a minimum period of two weeks for curing and for final test. All above operations to be done in order and as directed and specified by the Engineer-in-Charge :With average thickness of 120mm and minimum thickness at khurra as 65 mm. \n\t\t\t | \n\t\t\t\n\t\t\t 500 \n\t\t\t | \n\t\t\t\n\t\t\t 1034.65 \n\t\t\t | \n\t\t\t\n\t\t\t sqm \n\t\t\t | \n\t\t\t\n\t\t\t 517325.00 \n\t\t\t | \n\t\t\t\n\t\t\t 1045(a) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 60 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing factory made ISI marked steel fly-proof wire mesh doors, windows and ventilators, side /top /centre hung, with beading and all members such as F7D, F4B, K11 B and K12 B etc. complete of standard rolled steel sections, joints mitred and flash butt welded and sash bars tenoned and riveted, including providing and fixing of hinges, pivots, including priming coat of approved steel primer, but excluding the cost of other fittings, complete all as per approved design, (sectional weight of only steel members shall be measured for payment). Excluding providing and fixing of wire mesh.Fixing with 15x3 mm lugs 10 cm long embedded in cement concrete block 15x10x10 cm of C.C. 1:3:6 (1 Cement : 3 coarse sand : 6 graded stone aggregate 20 mm nominal size). \n\t\t\t | \n\t\t\t\n\t\t\t 520 \n\t\t\t | \n\t\t\t\n\t\t\t 113.60 \n\t\t\t | \n\t\t\t\n\t\t\t kg \n\t\t\t | \n\t\t\t\n\t\t\t 59072.00 \n\t\t\t | \n\t\t\t\n\t\t\t AR-1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 61 \n\t\t\t | \n\t\t\t\n\t\t\t Providing & fixing fly proof wire gauze to windows, clerestory windows & doors with M.S. Flat 15x3 mm and nuts & bolts complete.Galvanised M.S. Wire gauze with 0.63 mm dia wire and 1.4 mm aperture on both sides. \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t 582.10 \n\t\t\t | \n\t\t\t\n\t\t\t sqm \n\t\t\t | \n\t\t\t\n\t\t\t 11642.00 \n\t\t\t | \n\t\t\t\n\t\t\t AR-2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 62 \n\t\t\t | \n\t\t\t\n\t\t\t Providing and fixing 1mm thick M.S. sheet door with fly-proof gauze door. 40x40x6mm angle iron frame and all necessary fittings complete, including applying a priming coat of approved steel primer.Using flats 30x6mm for diagonal braces and central cross piece as instructed by the Engineer-in-charge. \n\t\t\t | \n\t\t\t\n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t 7635.56 \n\t\t\t | \n\t\t\t\n\t\t\t no. \n\t\t\t | \n\t\t\t\n\t\t\t 83991.16 \n\t\t\t | \n\t\t\t\n\t\t\t AR-3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 63 \n\t\t\t | \n\t\t\t\n\t\t\t Fixing G.I. pipes complete with G.I. fittings including trenching and refilling etc. :External work:15 mm nominal bore. \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t 68.84 \n\t\t\t | \n\t\t\t\n\t\t\t m \n\t\t\t | \n\t\t\t\n\t\t\t 1032.60 \n\t\t\t | \n\t\t\t\n\t\t\t AR-4 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 64 \n\t\t\t | \n\t\t\t\n\t\t\t Fixing G.I. pipes complete with G.I. fittings including trenching and refilling etc. :External work:20 mm nominal bore. \n\t\t\t | \n\t\t\t\n\t\t\t 110 \n\t\t\t | \n\t\t\t\n\t\t\t 68.85 \n\t\t\t | \n\t\t\t\n\t\t\t m \n\t\t\t | \n\t\t\t\n\t\t\t 7573.50 \n\t\t\t | \n\t\t\t\n\t\t\t AR-5 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 65 \n\t\t\t | \n\t\t\t\n\t\t\t Fixing G.I. pipes complete with G.I. fittings including trenching and refilling etc. :External work:25 mm nominal bore. \n\t\t\t | \n\t\t\t\n\t\t\t 55 \n\t\t\t | \n\t\t\t\n\t\t\t 75.25 \n\t\t\t | \n\t\t\t\n\t\t\t m \n\t\t\t | \n\t\t\t\n\t\t\t 4138.75 \n\t\t\t | \n\t\t\t\n\t\t\t AR-6 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 4128412.04 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Cost index @ 24.51% \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 1011873.79 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 5140285.82 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t add GST @ 12% \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 616834.30 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 5757120.12 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Add EPF and ESI charges @4.25% \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 244677.61 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 6001797.73 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Add Labour cess @1% \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 60017.98 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Grand Total \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 6061815.71 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t ANALYSIS OF RATES ITEM \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 66 \n\t\t\t | \n\t\t\t\n\t\t\t Mixing the required quantity of Chlorpyriphos with water in the desired Dilution and applying this solution in floors while construction before P.C.C. as per requirement on the surface as instructed by the Engineer-in-charge. Lump-sump for this work. \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t job \n\t\t\t | \n\t\t\t\n\t\t\t 5194.15 \n\t\t\t | \n\t\t\t\n\t\t\t AR-7 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Grand Total ( Sub-Head A) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 6067009.86 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t say (A) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 6067010.00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
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HISTORY SHEET
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| \n\t\t\t NAME OF WORK: \n\t\t\t | \n\t\t\t\n\t\t\t Renovation of Challenge shed. at I.V.R.I. Izatnager. \n\n\t\t\t(Sub head:- (B) Electrical work) \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t FUND: \n\t\t\t | \n\t\t\t\n\t\t\t From the project of CAAST. \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Estimate cost of. ₹. 730908.00 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t REPORT: \n\t\t\t | \n\t\t\t\n\t\t\t As per the requisition received from Dr. Ashok K. Tiwari, PI. CAAST.ACLH. Thr: Nodal officer Dr. T. Dutt J.D. (Academics), (IVRI, Izatnagar Bareilly) has informed that the Animal Challenge Shed near LPT needs Renovation and this is to be done using the funds allocated in CAAST project while visiting the site, it is observed that the shed is in very bad condition and it requires for electrical installation in challenging shed that is under renovation by civil wing. .The electrical work is proposed to be executed departmentally. Accordingly, this estimate amounting to ₹ 730908=00 has been framed to cover the approximate cost of the above noted work and meant for A/A from the competent authority. \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t DESIGN& SCOPE: \n\t\t\t | \n\t\t\t\n\t\t\t The wiring has been proposed with the PVC insulated copper conductor FR cable in PVC conduit. Provision for some new power points & light points, fan points, exhaust fan points, A.C point have also been included in this estimate as desired by Project In charge. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t RATE: \n\t\t\t | \n\t\t\t\n\t\t\t D S.R. - 2018 (Internal) for schedule items and Market Rate for non-schedule items. \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t TIME: \n\t\t\t | \n\t\t\t\n\t\t\t Eight months \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t COST: \n\t\t\t | \n\t\t\t\n\t\t\t ₹ 730908.00 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t METHOD: \n\t\t\t | \n\t\t\t\n\t\t\t As per the guidelines of CAAST using shopping method. \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t T&P: \n\t\t\t | \n\t\t\t\n\t\t\t No T&P will be provided by the Institute. \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Funds Availability: \n\t\t\t | \n\t\t\t\n\t\t\t From the Project CAAST. \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t Name of work:- Renovation of Challenge shed at I.V.R.I. Izatnager | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t | |||||
| \n\t\t\t S/L No. Description of item \n\t\t\t | \n\t\t\t\n\t\t\t Qty \n\t\t\t | \n\t\t\t\n\t\t\t Rate \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t\t\n\t\t\t Amount \n\t\t\t | \n\t\t\t\n\t\t\t Remark \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 1. Wiring for light point/ fan point/ exhaust fan point/ call bell point with 1.5 sq.mm FRLS PVC insulated copper conductor single core cable in surface / recessed medium class PVC conduit, with modular switch, modular plate, suitable GI box and earthing the point with 1.5 sq.mm FRLS PVC insulated copper conductor single core cable etc. as required. ( group-c) \n\t\t\t | \n\t\t\t\n\t\t\t 38 \n\t\t\t | \n\t\t\t\n\t\t\t 990 \n\t\t\t | \n\t\t\t\n\t\t\t each point \n\t\t\t | \n\t\t\t\n\t\t\t 37620 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 2.Rewiring for light point/ fan point/ exhaust fan point/ call bell point with 1.5 sq.mm FRLS PVC insulated copper conductor single core cable and earthing the point with 1.5 sq.mm FRLS PVC insulated copper conductor single core cable in existing surface/ recessed steel/PVC conduit including dismantling as required ( group-c) \n\t\t\t | \n\t\t\t\n\t\t\t 120 \n\t\t\t | \n\t\t\t\n\t\t\t 640 \n\t\t\t | \n\t\t\t\n\t\t\t each point \n\t\t\t | \n\t\t\t\n\t\t\t 76800 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 3.Supplying and drawing following sizes of FRLS PVC insulated copper conductor, single core cable in the existing surface/recessed steel/ PVC conduit as required. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t (i) 3 x 1.5 sq. mm \n\t\t\t | \n\t\t\t\n\t\t\t 140 \n\t\t\t | \n\t\t\t\n\t\t\t 54 \n\t\t\t | \n\t\t\t\n\t\t\t Mtr \n\t\t\t | \n\t\t\t\n\t\t\t 7560 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t (ii) 6 x 1.5 sq. mm \n\t\t\t | \n\t\t\t\n\t\t\t 74 \n\t\t\t | \n\t\t\t\n\t\t\t 100 \n\t\t\t | \n\t\t\t\n\t\t\t Mtr \n\t\t\t | \n\t\t\t\n\t\t\t 7400 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t (iii) 3 x 4 sq. mm \n\t\t\t | \n\t\t\t\n\t\t\t 134 \n\t\t\t | \n\t\t\t\n\t\t\t 117 \n\t\t\t | \n\t\t\t\n\t\t\t Mtr \n\t\t\t | \n\t\t\t\n\t\t\t 15678 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t (iv) 6 x 4 sq. mm \n\t\t\t | \n\t\t\t\n\t\t\t 80 \n\t\t\t | \n\t\t\t\n\t\t\t 221 \n\t\t\t | \n\t\t\t\n\t\t\t Mtr \n\t\t\t | \n\t\t\t\n\t\t\t 17680 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t (v) 3 x 6 sq. mm \n\t\t\t | \n\t\t\t\n\t\t\t 44 \n\t\t\t | \n\t\t\t\n\t\t\t 167 \n\t\t\t | \n\t\t\t\n\t\t\t Mtr \n\t\t\t | \n\t\t\t\n\t\t\t 7348 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t (Vi) 6 x 6 sq. mm \n\t\t\t | \n\t\t\t\n\t\t\t 36 \n\t\t\t | \n\t\t\t\n\t\t\t 326 \n\t\t\t | \n\t\t\t\n\t\t\t Mtr \n\t\t\t | \n\t\t\t\n\t\t\t 11736 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 4.Wiring for circuit/ submain wiring alongwith earth wire with the following sizes of FRLS PVC insulated copper conductor, core cable in surface/ recessed medium class PVC conduit as required. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t i. 2 X 1.5 sq. mm + 1 X 1.5 sq. mm earth wire \n\t\t\t | \n\t\t\t\n\t\t\t 64 \n\t\t\t | \n\t\t\t\n\t\t\t 146 \n\t\t\t | \n\t\t\t\n\t\t\t mtr \n\t\t\t | \n\t\t\t\n\t\t\t 9344 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t ii. 2 X 4 sq. mm + 1 X 4 sq. mm earth wire \n\t\t\t | \n\t\t\t\n\t\t\t 76 \n\t\t\t | \n\t\t\t\n\t\t\t 200 \n\t\t\t | \n\t\t\t\n\t\t\t mtr \n\t\t\t | \n\t\t\t\n\t\t\t 15200 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t iii. 2 X 6 sq. mm + 1 X 6 sq. mm earth wire \n\t\t\t | \n\t\t\t\n\t\t\t 90 \n\t\t\t | \n\t\t\t\n\t\t\t 249 \n\t\t\t | \n\t\t\t\n\t\t\t mtr \n\t\t\t | \n\t\t\t\n\t\t\t 22410 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t iv. 4 X 10 sq. mm + 2 X 6 sq. mm earth wire \n\t\t\t | \n\t\t\t\n\t\t\t 42 \n\t\t\t | \n\t\t\t\n\t\t\t 543 \n\t\t\t | \n\t\t\t\n\t\t\t mtr \n\t\t\t | \n\t\t\t\n\t\t\t 22806 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 5.Supplying and fixing of following sizes of medium class PVC conduit along with accessories in surface/recess including cutting the wall and making good the same in case of recessed conduit as required. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t I. 20 mm \n\t\t\t | \n\t\t\t\n\t\t\t 35 \n\t\t\t | \n\t\t\t\n\t\t\t 84 \n\t\t\t | \n\t\t\t\n\t\t\t mtr \n\t\t\t | \n\t\t\t\n\t\t\t 2940 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t II. 25mm \n\t\t\t | \n\t\t\t\n\t\t\t 36 \n\t\t\t | \n\t\t\t\n\t\t\t 90 \n\t\t\t | \n\t\t\t\n\t\t\t mtr \n\t\t\t | \n\t\t\t\n\t\t\t 3240 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 6.Supplying and fixing following modular switch/ socket on the existing modular plate & switch box including connections but excluding modular plate etc. as required. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t i. 5/6 A switch \n\t\t\t | \n\t\t\t\n\t\t\t 134 \n\t\t\t | \n\t\t\t\n\t\t\t 85 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 11390 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t ii. 15/16 A switch \n\t\t\t | \n\t\t\t\n\t\t\t 36 \n\t\t\t | \n\t\t\t\n\t\t\t 132 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 4752 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t iii. 3 pin 5/6 A socket outlet \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t 111 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 2664 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t iv. 6 pin 15/16 A socket outlet \n\t\t\t | \n\t\t\t\n\t\t\t 36 \n\t\t\t | \n\t\t\t\n\t\t\t 175 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 6300 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 7.Supplying and fixing following size/ modules, GI box alongwith modular base & cover plate for modular switches in recess etc.as required. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t i. 2 Module (75mmX75mm) \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 243 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 1215 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t ii 3 module (100mmx75mm) \n\t\t\t | \n\t\t\t\n\t\t\t 34 \n\t\t\t | \n\t\t\t\n\t\t\t 267 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 9078 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t iii. 4 Module (125mmX75mm) \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t 287 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 6888 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t iv 8 Module (125mmX125mm) \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 383 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 1532 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t v.12 Module (200mmX150mm) \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 434 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 868 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 8.Supplying and fixing call bell/ buzzer suitable for single phase,230 V, complete as required. \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 92 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 92 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 9.Supplying and fixing 3 pin, 5 A ceiling rose on the existing junction box/ wooden block including connections etc. as required. Each 65 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t 65 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 1560 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 10.Supplying and fixing PVC batten/ angle holder including connections etc. as required. \n\t\t\t | \n\t\t\t\n\t\t\t 48 \n\t\t\t | \n\t\t\t\n\t\t\t 90 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 4320 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 11.Supplying and fixing two module stepped type electronic fan regulator on the existing modular plate switch box including connections but excluding modular plate etc. as required. \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t 342 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 6840 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 12.Supplying and fixing DP sheet steel enclosure on surface/ recess along with 25/32 A 240 V "C" curve DP MCB complete with connections, testing and commissioning etc. as reqd. \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t 848 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 15264 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 13.Supplying and fixing 8 way, Double door single pole and neutral,sheet steel, MCB distribution board, 240 V, on surface/ recess, complete with tinned copper bus bar, neutral bus bar, earth bar, din bar, interconnections, powder painted including earthling (But without MCB/RCCB/Isolator ) including connection etc as reqd.Legrand make \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 1760 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 3520 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 14.Supplying and fixing of 8 way (4 + 24), Double door ways surface/ recess mounting, vertical type, 415 V, TPN MCB distribution board of sheet steel, dust protected, duly powder painted, inclusive of 200 A tinned copper bus bar, common neutral link, earth bar,din bar for mounting MCBs (but without MCBs and incomer ) as required . (Note : Vertical type MCB TPDB is normally used where 3 phase outlets are required \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 7744 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 15488 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 15.Supplying and fixing 5 A to 32 A rating, 240/415 V, 10 kA, "C", curve, miniature circuit breaker suitable for inductive load of Single poles in the existing MCB DB complete with connections, testing and commissioning etc. as required. Legrand make \n\t\t\t | \n\t\t\t\n\t\t\t 56 \n\t\t\t | \n\t\t\t\n\t\t\t 199 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 11144 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 16. Supplying and fixing 40 Amp rating, double pole, 240 V,isolator in the existing MCB DB complete with connections, testing and commissioning etc. as required.Legrand make \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 339 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 678 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 17.Supplying and fixing 32 A rating, 240/415 V, 10 kA, "C", curve, miniature circuit breaker suitable for inductive load of Three poles in the existing MCB DB complete with connections, testing and commissioning etc. as required. Legrand make \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 826 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 1652 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 18.Providing and fixing 125 A,36KA,FPMCCB rating and breaking capacity and pole MCCB with thermomagnetic release and terminal spreaders in existing cubicle panel board including drilling holes in cubicle panel, making connections, etc. as required make -Legrand \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 7504 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 15008 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 19.Supplying and fixing Cable End Box (Loose Wire Box) suitable for following triple pole and neutral, sheet steel, MCB distribution board, 415 Volts, on surface/ recess, complete with testing and commissioning etc.as required. (i) For 8 way, Double door TPN MCBDB Legrand make \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 1239 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 2478 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 20.Earthing with G.I. earth plate 600 mm X 600 mm X 6 mm thick including accessories, and providing masonry enclosure with cover plate having locking arrangement and watering pipe of 2.7 metre long etc. (but without charcoal/ coke and salt ) as required. \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5146 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 20584 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 21Supplying and laying 25 mm X 5 mm G.I strip at 0.50 metre below ground as strip earth electrode, including connection/ terminating with G.I. nut, bolt, spring, washer etc. as required.(Jointing shall be done by overlapping and with 2 sets of G.I. nut bolt & spring washer spaced at 50mm) \n\t\t\t | \n\t\t\t\n\t\t\t 44 \n\t\t\t | \n\t\t\t\n\t\t\t 131 \n\t\t\t | \n\t\t\t\n\t\t\t mtr \n\t\t\t | \n\t\t\t\n\t\t\t 5764 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 22.Providing and fixing 25 mm X 5 mm G.I. strip in 40 mm dia G.I.pipe from earth electrode including connection with G.I. nut, bolt, spring, washer excavation and re-filling etc. as required. \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t 483 \n\t\t\t | \n\t\t\t\n\t\t\t mtr \n\t\t\t | \n\t\t\t\n\t\t\t 11592 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 23.Providing and fixing 25 mm X 5 mm G.I. strip on surface or in recess for connections etc. as required. \n\t\t\t | \n\t\t\t\n\t\t\t 56 \n\t\t\t | \n\t\t\t\n\t\t\t 206 \n\t\t\t | \n\t\t\t\n\t\t\t mtr \n\t\t\t | \n\t\t\t\n\t\t\t 11536 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 24.Laying of one number PVC insulated and PVC sheathed / XLPE power cable of 1.1 KV grade of following size direct in ground including excavation, sand cushioning, protective covering and refilling the trench etc as required. Above 35 sq. mm and upto 95 sq. mm \n\t\t\t | \n\t\t\t\n\t\t\t 52 \n\t\t\t | \n\t\t\t\n\t\t\t 338 \n\t\t\t | \n\t\t\t\n\t\t\t mtr \n\t\t\t | \n\t\t\t\n\t\t\t 17576 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 25.Laying of one number PVC insulated and PVC sheathed / XLPE power cable of 1.1 KV grade of following size in the existing RCC/ HUME/ METAL pipe as required. Above 35 sq. mm and upto 95 sq. mm \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t 47 \n\t\t\t | \n\t\t\t\n\t\t\t mtr \n\t\t\t | \n\t\t\t\n\t\t\t 564 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 26.Laying of one number PVC insulated and PVC sheathed / XLPE power cable of 1.1 KV grade of following size in the existing masonry open duct as required. Above 35 sq. mm and upto 95 sq. mm \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t 38 \n\t\t\t | \n\t\t\t\n\t\t\t mtr \n\t\t\t | \n\t\t\t\n\t\t\t 380 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 27.Laying of one number PVC insulated and PVC sheathed / XLPE power cable of 1.1 KV grade of following size on wall surface as required. Above 35 sq. mm and upto 95 sq. mm (clamped with 25x3mm MS flat clamp) \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t 104 \n\t\t\t | \n\t\t\t\n\t\t\t mtr \n\t\t\t | \n\t\t\t\n\t\t\t 2080 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 28. Providing, laying and fixing 80 mm dia G.I. pipe (medium class) in ground complete with G.I. fittings including trenching (75 cm deep)and re-filling etc as required \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t 803 \n\t\t\t | \n\t\t\t\n\t\t\t mtr \n\t\t\t | \n\t\t\t\n\t\t\t 9636 \n\t\t\t | \n\t\t\t\n\t\t\t S/R 2018 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 29.Supplying and fixing of 1x1 feet LED fitting 22 w (cool white) Surface mounting i/c connection with 1.5 sq.mm PVC insulated copper conductor S/core etc as reqd. make Compact or its equivalent Baja / Philips /Crompton(with 2 years warranty) \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t 1962 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 39240 \n\t\t\t | \n\t\t\t\n\t\t\t M/R \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 30.Supplying and fixing of 2x2 feet LED fitting 40 w (cool white) Surface mounting i/c connection with 1.5 sq.mm PVC insulated copper conductor S/core etc as reqd. make Compact or its equivalent Baja / Philips /Crompton(with 2 years warranty) \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 4097 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 16388 \n\t\t\t | \n\t\t\t\n\t\t\t M/R \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 31.Supplying and fixing of 4 feet LED fitting 20 w (cool white) i/c connection with 1.5 sq.mm PVC insulated copper conductor S/core etc as reqd. make Compact or its equivalent Baja / Philips /Crompton(with 2 years warranty) \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t 663 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 13260 \n\t\t\t | \n\t\t\t\n\t\t\t M/R \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 32.Supply of wall mounting cabin fan 400 mm sweep with oscillation facilities on the wall etc. as required Bajaj BW04/Crompton /Usha(with 2 years warranty) \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 2471 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 4942 \n\t\t\t | \n\t\t\t\n\t\t\t M/R \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 33.Dismentaling of the existing power point wiring,fittings,fans with down rod ,chain ,M.s. boxes with sheet &switchs Sockets & switchgears etc as reqd. \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2000 \n\t\t\t | \n\t\t\t\n\t\t\t job \n\t\t\t | \n\t\t\t\n\t\t\t 2000 \n\t\t\t | \n\t\t\t\n\t\t\t M/R \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 34.S/F RJ45 UTP information outlets-tool less with complete set i/c connection etc as reqd Cat.no.74285 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 300 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 1200 \n\t\t\t | \n\t\t\t\n\t\t\t M/R \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 35.S/f of 250 mm sweep fresh air fan with flap of 1400 rpm suitable for s.phase AC 230 volt 50 Hz, supply with 3x1.5 sq.mm FRPVC insulated copper conductor etc as reqd on the existing wall i/c connection etc as reqd (Noise less) make Bjab,Usha,Crampton (with 2 years warranty) \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t 1752 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 21024 \n\t\t\t | \n\t\t\t\n\t\t\t M/R \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 36. Supply & fixing of Single phase AC 230 volt 50Hz 450 mm Sweep Heavy duty Exhaust fan 900 rpm ISI mark including with louver shutter in the existing opening i/c making good the damage connection ,testing commissioning etc as reqd. make Bjab,Usha,Cramptonor its equivalent (with 2 years warranty) \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 4661 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 27966 \n\t\t\t | \n\t\t\t\n\t\t\t M/R \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 37. S/F of energy efficient ceiling fan minimum 3 star rating capauster type with double wall bearing1200 mm sweep suitable for s.phase AC 230 volt 50 Hz, supply with 3x1.5 sq.mm FRPVC insulated copper conductor etc as reqd. Bajaj /Crompton /Usha or its equivalent (with 2 years warranty) \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t 2056 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 20560 \n\t\t\t | \n\t\t\t\n\t\t\t M/R \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 38.S/F of 45 watt LED street light fitting with bend & clap mouning on the wall of the building etc as reqd. Bajaj /Crompton or its equivalent (with 2 years warranty) \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 4221 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 16884 \n\t\t\t | \n\t\t\t\n\t\t\t M/R \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 39.S/F of ISI mark B-class G.I.pipe 50 mm dai with M.S.fan hook clamp fixing of both side in the wall etc as reqd.(G.I.pipe must be insert 4 inch min.) \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t 1500 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 22500 \n\t\t\t | \n\t\t\t\n\t\t\t M/R \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t 40. S/F of outdoor type cubical pannel box made of 16 SWG M.S.sheet front door openable, lockable with duly powder coated of suitable size to accommodate the following accessories mounted their in i/c solid connection ,interconnection with proper lugs & ferruls earthing, etc as reqd \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 48000 \n\t\t\t | \n\t\t\t\n\t\t\t each \n\t\t\t | \n\t\t\t\n\t\t\t 48000 \n\t\t\t | \n\t\t\t\n\t\t\t M/R \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t (I) S/F 4 pole 100 Amp MCCB 36KA breaking capacity or its equivalent Legrand/GE/ Simense/ L&T make in existing sheet steel enclosure i/c connection, interconnection with proper lugs and ferrules etc as reqd. 2 Nos (outgoing) \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t | |||||
| \n\t\t\t (II)S/F 4 strip Copper bus bar made of 450 x25x5 mm with proper insulation fixed on suitable busbar insulater i/c connection interconnection etc as reqd \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t | |||||
| \n\t\t\t (III)S/F of 4 pole 125 A MCCB of 36KA breaking capacity or its equivalent Legrand /GE/Semens / L&T make in the existing steel enclosure i/c connection interconnection with proper lugs etc. as required. 02 nos (outgoing) \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t | |||||
| \n\t\t\t (Iv)S/Fof 250 amp FN type TPN Switch disconnecter of open execution with HRC fuses connection,interconnection with suitable size lugs and ferruls etc as reqd. 01 No (incomer) \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t | |||||
| \n\t\t\t Total amount of work \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 694169 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t Cost index Zero % of total amount \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t EPF & ESI 4.25% of total amount \n\t\t\t | \n\t\t\t\n\t\t\t 4.25% \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 29502.2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 723671 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t Labour Cess 1 % of total amount \n\t\t\t | \n\t\t\t\n\t\t\t 1% \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 7236.71 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
| \n\t\t\t Grand total amount (Sub Head B) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 730908 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
\n\n
\n\n
Total Estimated cost (Rs.) = Estimated cost (Rs.) Sub Head ‘A’ + Estimated cost (Rs.) Sub Head ‘B’
\n\n= 6067010.00 + 730908.00
\n\n= 6797918.00
\n\n_______________
\n\n"}]}