MINISTRY OF EDUCATION, SCIENCE AND TECHNOLOGY
MALAWI FOUNDATIONAL LEARNING PROGRAM FOR RESULTS (MFLP)
REQUEST FOR EXPRESSIONS OF INTEREST
(CONSULTING SERVICES - FIRM SELECTION)
Country | MALAWI |
Name of Project | MALAWI FOUNDATIONAL LEARNING PROGRAM FOR RESULTS (MFLP) |
Project No. | P507745 |
Assignment Title | CONSULTANCY SERVICES FOR IMPROVEMENT OF TEACHER DEPLOYMENT THROUGH THE SCALE-UP AND ENHANCEMENT OF THE TEACHER MANAGEMENT INFORMATION SYSTEM (TMIS) |
Reference Number | MW-MOBSE-556147-CS-CQS |
Issue Date | 25th June,2026 |
The Government of Malawi, through the Ministry of Education, Science and Technology (MoEST), is implementing the Malawi Foundational Learning Program for Results (MFLP) with financing from the Global Partnership for Education (GPE). The Program aims to increase access to pre-primary education and improve learning environments and teaching skills in lower primary education.
One of the key challenges affecting education service delivery in Malawi is the inequitable distribution of teachers across schools, resulting in overcrowded classrooms in some locations while others remain understaffed. In addition, weak integration between teacher management data and payroll systems has limited transparency and accountability in teacher management and workforce planning.
To address these challenges, the Ministry intends to strengthen teacher deployment and workforce planning through the scale-up of the existing Secondary Teacher Management Information System (STMIS) into a comprehensive Teacher Management Information System (TMIS) covering both primary and secondary education. The enhanced TMIS will support teacher management from recruitment to retirement and provide tools for equitable deployment, workforce planning, payroll verification, and performance management.
The consulting services (“the Services”) will include the design, development, customization, deployment, and operationalization of an enhanced Teacher Management Information System (TMIS) and related tools for teacher deployment and workforce planning.
The assignment will include, but not be limited to, the following:
The detailed Terms of Reference (TORs) for the assignment can be obtained from the address given below.
The Ministry of Education, Science and Technology now invites eligible consulting firms to indicate their interest in providing the Services. Interested firms should provide information demonstrating that they possess the required qualifications and relevant experience to perform the assignment.
Shortlisting Criteria
Interested consulting firms should demonstrate:
Key Experts
The consulting firm shall field a multidisciplinary team comprising, at a minimum, the following key experts:
Additional experts may be proposed where necessary to strengthen delivery of the assignment.
Contract Duration
The consultancy is expected to be completed within a period of five (5) months from contract signing.
The attention of interested Consultants is drawn to Section III, paragraphs 3.14, 3.16, and 3.17 of the World Bank Procurement Regulations for IPF Borrowers (September 2025) setting forth the World Bank’s policy on conflict of interest.
A Consultant will be selected in accordance with the Consultant Qualification Selection (CQS) method set out in the World Bank Procurement Regulations.
Further information can be obtained at the address below during office hours from 08:00 to 12:00 and 13:00 to 16:30 hours (Malawi time), Monday to Friday, except on public holidays.
Expressions of Interest must be delivered in written form to the address below (in person or by email) 7th July, 2026 at 16:00 Hours Malawi Time.
Address for Clarifications and Collection of TOR’s:
The Deputy Director of Education Planning
Ministry of Education, Science and Technology
Capital Hill
Private Bag 328
Lilongwe, Malawi
Cell: +265 993 65 25 69
Email: innocentmonteiro@gmail.com
Address for Submission of EOI’s
The Chairperson
Internal Procurement and Disposal Committee
Ministry of Education, Science and Technology
Capital Hill
P.O. Box 328,
Lilongwe, Malawi
Phone: + 265 1 789 422/ 0995 554 448
Email: keziemwale@gmail.com
Copy: Eswap.mw@gmail.com
"},{"id":"OP00445200","notice_type":"Request for Expression of Interest","noticedate":"19-May-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-06-05T00:00:00Z","submission_deadline_time":"16:00","project_ctry_name":"Kosovo","project_id":"P179831","project_name":"KOMPAS - Kosovo Comprehensive Approach to Health System Strengthening","bid_reference_no":"XK-MOH-A1.03-CS-QCBS","bid_description":"Consulting firm to provide technical assistance for the initial implementation of the Integrated Health Information System (IHIS)","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Zagreb Street, Pristina 10000","contact_ctry_name":"Kosovo","contact_email":"fanol.duli@rks-gov.net","contact_name":"Fanol Duli","contact_organization":"Ministry of Health","contact_phone_no":"+38344505750","submission_date":"2026-05-19T00:00:00Z","notice_text":"
Request for Expression of Interest
\n\n\n\n
\n\n
Country: Kosovo
\n\nProject ID: P179831
\n\nWorld Bank Credit Name: Kosovo Comprehensive Approach to Health System Strengthening Project
\n\nContract Identification No.: XK-MoH-A1.03-CS-QCBS
\n\nIssued on: 15 May 2026
\n\n\n\n
Strategic Digital Health Partner (SDHP) for IHIS Implementation Oversight and Technical Advisory
\n\n\n\n
Background
\n\nThe Government of Kosovo (GoK), through the Ministry of Health (MoH), has received financing from the World Bank in the amount of EUR 20 million to support the Kosovo Comprehensive Approach to Health System Strengthening Project (KOMPAS). This project aims to strengthen governance, quality of care, and efficiency in the healthcare system of Kosovo, positioning digital health as a core pillar of reform. The Integrated Health Information System (IHIS) will play a central role in this transformation.
\n\nThe Department for Health Information Systems (DSISH), under the Ministry of Health (MoH), is responsible for the implementation of IHIS. To ensure successful implementation and oversight of this large-scale transformation, a Strategic Digital Health Partner (SDHP) will be engaged. The SDHP will provide technical advisory, implementation oversight, quality assurance, and support in the development of technical documents and specifications for the systems required under the KOMPAS project.
\n\nFor clarity, the SDHP is defined strictly as a technical advisory and oversight partner. The SDHP is NOT an implementation vendor and does NOT have decision-making authority for procurement processes.
\n\nObjective of the Assignment:
\n\nThe primary objective of this engagement is to ensure the successful implementation of the IHIS and its components, including the establishment of core systems such as national registries, shared health records, interoperability layers, and advanced clinical applications. The SDHP will support the Ministry of Health and DSISH in ensuring that all components comply with international standards and that all deliverables are aligned with the Kosovo Digital Health Blueprint.
\n\nKey Tasks and Responsibilities
\n\nThe SDHP will perform the following tasks:
\n\nOther specific tasks, scope of services, expected outputs/deliverables, time frames, and professional staff requirements are indicated under the full Terms of Reference (ToR) for this assignment.
\n\nThe detailed Terms of Reference (ToR) for the assignment are attached to this Request for Expressions of Interest.
\n\nQualification of the Consulting Firm
\n\nThe selected consulting firm must demonstrate:
\n\nSelection Process
\n\nThe consulting firm will be selected in accordance with the Quality- and Cost-Based Selection (QCBS) method set out in the World Bank Procurement Regulations for IPF Borrowers, as amended from time to time.
\n\nExpressions of Interest will be evaluated based on the following criteria:
\n\nDetailed evaluation criteria and procedures will be provided in the Request for Proposals (RFP) to shortlisted firms.
\n\nSubmission Details
\n\nInterested firms are invited to submit their Expression of Interest, including:
\n\nKey Experts’ CVs and detailed methodology are not required at the shortlisting stage.
\n\nExpression of Interest must be delivered electronically (by e-mail) to the address below no later than 5 June 2026 at 16:00 (local time). Late submissions will not be considered.
\n\nKosovo Ministry of Health
\nKOMPAS Project Implementation Unit (PIU)
\nAttn.: Procurement Specialist, KOMPAS
\nAddress: Ministry of Health (MoH)
\n10 000, Pristine, Republic of Kosovo
\nEmail: blerim.cerkini@rks-gov.net
Cc: fanol.duli@rks-gov.net
\n\n\n\n
TERMS OF REFERENCE
\n\nfor Consultancy Services to
\n\nStrategic Digital Health Partner (SDHP) for IHIS Implementation Oversight and Technical Advisory
\n\nRFP No.: XK-MoH-A1.03-CS-QCBS
\n\n\n\n
1. EXECUTIVE SUMMARY & BACKGROUND
\n\n1.1 Executive Summary
\n\n\n\n
1.2 Background and Context
\n\n2. OBJECTIVES, ALIGNMENT WITH BLUEPRINT & TECHNICAL RATIONALE
\n\n2.1 Objectives of the Assignment
\n\n11. The overall objective is to support MoH/DSISH/MDPA in the development, oversight and quality assurance of all IHIS components, in line with:
\n\n2.2 Alignment with Kosovo IHIS Digital Health Blueprint (2024–2030)
\n\n2.3 Technical Rationale
\n\n3. SCOPE OF WORK
\n\n(20 sub-sections)
\n\n3.1 Comprehensive Assessment of Existing Systems
\n\n3.2 IHIS Architecture Validation
\n\n3.3 Development of Technical Specifications and ToRs
\n\n3.4 Oversight of Vendor Implementations
\n\n3.5 SLA Monitoring and Enforcement
\n\n3.6 Quality Assurance (QA) Framework
\n\n3.7 Quality Control (QC) of Deliverables
\n\n3.8 Interoperability Testing
\n\n3.9 Establishment of National Conformance Certification Mechanism
\n\n3.10 Data Governance and Standards Alignment
\n\nwith international standards and national legislation (e.g. Law No. 06/L-082) and GoK data governance strategy and policy.
\n\n\n\n
3.11 Cybersecurity Strengthening
\n\n3.12 Support to PIU for World Bank Processes
\n\n3.13 Integration Strategy for Legacy Systems
\n\n\n\n
3.14 Development of Change Management Strategy
\n\n3.16 Documentation Management
\n\n3.17 Deployment Oversight
\n\n3.18 Risk Identification and Mitigation
\n\n3.19 Performance Monitoring Framework
\n\n3.20 Continuous Improvement Recommendations
\n\n4. OVERSIGHT, QA/QC, SLA MONITORING, CHANGE REQUESTS, ACCEPTANCE
\n\n4.1 Technical Oversight Model
\n\n4.2 Quality Assurance (QA) Framework
\n\n4.3 Quality Control (QC) of Vendor Deliverables
\n\n4.4 SLA Monitoring
\n\n4.5 Change Request (CR) Management Process
\n\n4.6 Acceptance Procedures and Templates
\n\n5. TEAM COMPOSITION, QUALIFICATIONS, WB COMPLIANCE
\n\n5.1 Required Team Composition
\n\n5.2 Role Descriptions and Minimum Qualifications
\n\nSupport smooth implementation and integration of IHIS components at local level. 5.3 Compliance with World Bank Procurement Regulations
\n\n5.4 Conflict of Interest Safeguards
\n\n5.5 Replacement of Key Experts
\n\n\n\n
6. DELIVERABLES, REPORTING, GOVERNANCE MODEL, PAYMENT SCHEDULE
\n\n6.1 Deliverables
\n\n6.2 Reporting Requirements
\n\n6.3 Governance Model
\n\n6.4 Payment Schedule (Deliverable-Based)
\n\nA. General Provisions
\n\n(“Hire consulting company to guide initial implementation”) of the Project Appraisal Document (PAD).
\n\n6.5 Workplan & Timeline (34 months)
\n\n\n\n
\n\n
B. Deliverables and Milestones
\n\nAll deliverables under this Contract shall be measurable, clearly defined, and subject to formal written acceptance by the Client
\n\nMilestone 1 – Mobilization and Strategic Inception
\n\nPAD Reference:
\n\nDeliverables:
\n\nPayment:
\n\nAcceptance Criteria:
\n\n• Report must include a complete 34-month workplan aligned with PAD;
\n\n• Must include sequenced ToRs and Technical Specifications;
\n\n• Must define stakeholder coordination and governance structure;
\n\n• Must be formally accepted in writing by the Client.
\n\n\n\n
Milestone 2 – Digital Health and Institutional Needs Assessment
\n\nPAD Reference:
\n\nDeliverables:
\n\nPayment:
\n\nAcceptance Criteria:
\n\n• Assessment Report is submitted in written form;
\n\n• Includes comprehensive analysis of the national digital health landscape;
\n\n• Includes review of existing health information systems and interoperability arrangements;
\n\n• Includes institutional and implementation readiness assessment;
\n\n• Includes a prioritized and actionable roadmap aligned with A1.03;
\n\n• Formally accepted in writing by the Client.
\n\nMilestone 3 – Draft Terms of Reference and Technical Specifications (Batch 1)
\n\nPAD Reference:
\n\nDeliverables:
\n\nPayment:
\n\nAcceptance Criteria:
\n\n• A minimum of three (3) Draft Terms of Reference and Technical Specifications are submitted;
\n\n• Each document clearly covers:
\n\n- Core IHIS/HIMS components;
\n\n- Interoperability and data-exchange mechanisms;
\n\n- Master data and registry-related components;
\n\n• Documents are prepared in accordance with World Bank Standard Procurement Documents;
\n\n• Each document includes defined scope, technical requirements, and implementation approach;
\n\n• Documents are reviewed and receive technical acceptance by the Client in writing.
\n\nMilestone 4 – Final Terms of Reference and Technical Specifications (Batch 1)
\n\nPAD Reference:
\n\nDeliverables:
\n\nPayment:
\n\nAcceptance Criteria:
\n\n• Final Terms of Reference and Technical Specifications are fully updated and finalized;
\n\n• All Client and World Bank comments are properly incorporated and addressed;
\n\n• Documents are procurement-ready and fully aligned with World Bank Standard Procurement Documents;
\n\n• Submission for World Bank No-Objection is completed where required;
\n\n• Final approval is confirmed in writing by the Client and/or World Bank (as applicable).
\n\nMilestone 5 – Terms of Reference and Technical Specifications (Batch 2)
\n\nPAD Reference:
\n\nDeliverables:
\n\nPayment:
\n\nAcceptance Criteria:
\n\n• A minimum of two (2) ToRs and Technical Specifications are submitted for Batch 2;
\n\n• Documents clearly address additional IHIS-related systems and enabling components;
\n\n• Specifications are aligned with governance, quality-of-care, analytics, and reporting requirements;
\n\n• All documents are procurement-ready and compliant with World Bank Standard Procurement Documents;
\n\n• Documents are formally accepted in writing by the Client.
\n\nMilestone 6 – Capacity Building and Structured Training Program
\n\nPAD Reference:
\n\nDeliverables:
\n\nPayment:
\n\nAcceptance Criteria:
\n\n• Training needs assessment report is submitted and approved by the Client;
\n\n• At least three (3) training modules/curricula are developed;
\n\n• At least four (4) training sessions are delivered to designated stakeholders;
\n\n• Attendance lists for all training sessions are provided;
\n\n• Training materials (manuals, presentations, guides) are submitted;
\n\n• Training completion and evaluation report is submitted and approved by the Client.
\n\nMilestone 7 – Ongoing Strategic Advisory, Quality Assurance, and Procurement Support
\n\nPAD Reference:
\n\nDeliverables:
\n\nPayment:
\n\nAcceptance Criteria:
\n\n• Minimum six (6) periodic advisory reports are submitted during the implementation period;
\n\n• Written technical inputs/comments are provided for procurement documentation as requested by the Client;
\n\n• Participation in up to ten (10) coordination meetings is completed and documented (virtual or in-person);
\n\n• All quality assurance inputs are provided in written form (e.g. tracked changes, memos, or formal comments);
\n\n• Each advisory output is acknowledged in writing by the Client.
\n\nMilestone 8 – Final Advisory, Knowledge Transfer, and Contract Closure
\n\nPAD Reference:
\n\nDeliverables:
\n\nPayment:
\n\nAcceptance Criteria:
\n\nC. Summary of Payments
\n\n| \n\t\t\t Milestone \n\t\t\t | \n\t\t\t\n\t\t\t Percentage \n\t\t\t | \n\t\t
| \n\t\t\t Milestone 1 – Inception \n\t\t\t | \n\t\t\t\n\t\t\t 8% \n\t\t\t | \n\t\t
| \n\t\t\t Milestone 2 – Assessment \n\t\t\t | \n\t\t\t\n\t\t\t 12% \n\t\t\t | \n\t\t
| \n\t\t\t Milestone 3 – Draft ToRs (Batch 1) \n\t\t\t | \n\t\t\t\n\t\t\t 18% \n\t\t\t | \n\t\t
| \n\t\t\t Milestone 4 – Final ToRs (Batch 1) \n\t\t\t | \n\t\t\t\n\t\t\t 15% \n\t\t\t | \n\t\t
| \n\t\t\t Milestone 5 – ToRs (Batch 2) \n\t\t\t | \n\t\t\t\n\t\t\t 15% \n\t\t\t | \n\t\t
| \n\t\t\t Milestone 6 – Training \n\t\t\t | \n\t\t\t\n\t\t\t 15% \n\t\t\t | \n\t\t
| \n\t\t\t Milestone 7 – Strategic Advisory & QA \n\t\t\t | \n\t\t\t\n\t\t\t 12% \n\t\t\t | \n\t\t
| \n\t\t\t Milestone 8 – Closure & Knowledge Transfer \n\t\t\t | \n\t\t\t\n\t\t\t 5% \n\t\t\t | \n\t\t
| \n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t 100% \n\t\t\t | \n\t\t
7. ANNEXES
\n\nRationale: Full Annex documents are not attached because they are already defined in the feasibility study, the 2024–2030 Blueprint, and other source materials. Bullet points summarize the key content for SDHP’s reference. All Annexes (A–E) are intended as reference/input documents for SDHP’s work and do not require separate deliverables.
\n\n7.1 Annex A – IHIS Architecture Overview
\n\n7.2 Annex B – Roles & Responsibilities Matrix
\n\n7.3 Annex C – QA & QC Framework
\n\n7.4 Annex D – Risk Matrix
\n\n7.5 Annex E – Deliverables Matrix / Acceptance Criteria
\n\n\n\n
7.6 Annex F – Glossary
\n\n\n\n
\n\n
"},{"id":"OP00442928","notice_type":"Request for Expression of Interest","noticedate":"05-May-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-05-16T00:00:00Z","submission_deadline_time":"16:00","project_ctry_name":"Eastern and Southern Africa","project_id":"P176517","project_name":"De-risking, inclusion and value enhancement of pastoral economies in the Horn of Africa","bid_reference_no":"SO-MOF-529702-CS-INDV","bid_description":"Information and Communication Technology (ICT) Advisor DRIVE Project","procurement_group":"CS","procurement_method_code":"INDV","procurement_method_name":"Individual Consultant Selection","contact_address":"Shangani District - Mogadishu, Somalia","contact_ctry_name":"Somalia, Federal Republic of","contact_email":"abisosman@gmail.com","contact_name":"Abukar Osman","contact_organization":"Federal Government of Somalia Ministry of Finance","contact_phone_no":"+252 617635244","submission_date":"2026-05-05T00:00:00Z","notice_text":"
FEDERAL GOVERNMENT OF SOMALIA
\n\nMINISTRY OF FINANCE
\n\nREQUEST FOR EXPRESSION OF INTEREST (REOI)
\n\nCOUNTRY: Federal Republic of Somalia (FGS)
\n\nNAME OF PROJECT: De-Risking, Inclusion and Value Enhancement of pastoral economies in the Horn of Africa Project (DRIVE)
\n\nPROJECT ID: P176517.
\n\nAssignment Title: ICT Advisor DRIVE Project.
\n\nIndividual/Firm: Individual Consultant
\n\nDeadline: 16th May 2026
\n\nReference No.: SO-MOF-529702-CS-INDV
\n\nThe Government of the Federal Republic of Somalia has received financing from the World Bank toward the cost of De-Risking, Inclusion and Value Enhancement of pastoral economies in the Horn of Africa Project (DRIVE) and intends to apply part of the proceeds of the above project to finance the position of ICT Advisor DRIVE Project.
\n\nTo ensure the effective implementation and management of the National Single Window System (NSWS) and the Trade Information Portal, the Project is seeking an experienced and qualified ICT Advisor to take on this critical role. The ICT Advisor will be responsible for overseeing the planning, development, implementation, and maintenance of these systems, ensuring their alignment with national policies, international standards, and best practices in trade facilitation.
\n\nThe ICT Advisor will work closely with various stakeholders within the ministry, including relevant departments, technical teams, and trade partners. Through their expertise and leadership, the ICT Advisor will drive the successful adoption and utilization of the National Single Window System (NSWS) and Trade Information Portal, transforming trade operations, promoting efficiency, and fostering economic growth in Somalia.
\n\nAs part of this initiative, the Project is committed to hiring an ICT Specialist with a strong background in systems development, project management, and trade facilitation. The incumbent should possess extensive knowledge of trade processes, customs regulations, and international standards, along with proven experience in delivering successful ICT projects. With a focus on innovation and collaboration, the ICT Specialist will shape the future of trade in Somalia, positioning the country as a regional leader in trade facilitation.
\n\nThe ICT Advisor will play a pivotal role in the successful implementation of the National Single Window System (NSWS) and Trade Information Portal for the Ministry of Commerce and Industry in Somalia. the ICT Specialist will be responsible for leading and managing all aspects of these systems, ensuring their seamless integration with existing trade processes and systems.
\n\nThe ICT Advisor will play also a fundemetal role on The Livestock Information and Traceability System (LITS) as it is a digital platform designed to register, monitor, and track livestock throughout the value chain. It enables accurate identification and movement tracing of animals from farms to markets and export points. By improving transparency and disease surveillance, LITS supports Somalia’s compliance with international livestock trade and health standards. Also The Livestock Market Information System (LMIS) which is a digital platform that collects, analyzes, and shares real-time market data for livestock across key markets and regions. It provides information on livestock prices, market volumes, demand trends, and trade flows to help producers, traders, exporters, and policymakers make informed decisions. And finally, the support given to the upcoming Integrated Management Information System (IMIS) is a digital platform used by national standards bodies to manage and automate their core functions, including standards development, metrology, conformity assessment, and certification services. It centralizes data, streamlines workflows, and improves traceability and access to services for businesses and regulators. For SOBS, IMIS enhances efficiency, transparency, and coordination across all quality infrastructure operations.
\n\nDuration: The proposed duration for the assignment is Twelve Months (12) calendar months from starts date.
\n\nThe detailed Terms of Refence (TOR) for the assignment can be found at the following website:
\n\nhttps://moci.gov.so/wp-content/uploads/2026/04/ICT-Adviser-ToR-DRIVE.pdf,
\n\nKey Tasks and Responsibility
\n\nThe ICT Advisor will be responsible for the following key activities and tasks in relation to the National Single Window System (NSWS), Trade Information Portal (STIP), Logistics Management Information System (LMIS), Integrated Market Information System (IMIS), and Legal/Regulatory Inform ation and Trade System (LITS):
\n\nConducting a thorough analysis of existing trade and information systems:
\n\nDeveloping a detailed project plan and implementation strategy:
\n\nManaging and coordinating the efforts of a project team:
\n\nOverseeing the technical aspects of the project:
\n\nCollaborating with internal and external stakeholders:
\n\nProviding training and support to end-users:
\n\nMonitoring the performance of the systems:
\n\nConducting regular evaluations:
\n\nKeeping abreast of emerging technologies and industry trends:
\n\nMore specifically:
\n\nLivestock Identification and Traceability System (LITS)
\n\nNational Single Window (NSW) Integration Data exchange and interoperability:
\n\nCross-cutting ICT Advisory
\n\nThe ICT Specialist will be accountable for delivering these responsibilities efficiently and effectively, ensuring the successful implementation, integration, and continuous improvement of NSWS, STIP, LMIS, IMIS, and LITS in alignment with the Ministry of Commerce and Industry's goals and objectives.
\n\nSelection Criteria: The selection will be based on qualification, experience and skills of the candidate and followed by an interview. The qualifications, experience and competencies include:
\n\n\n\n
The Ministry of Ministry of Finance now invites eligible consulting (“Consultants”) to indicate their interest in providing the above-mentioned Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services and furnish the Curriculum Vitae (CV).
\n\nAttention of interested Consultants is drawn to section III, para 3.14,3.16 & 3.17 of the World Bank’s Procurement Regulations for IPF Borrowers: Procurement in Investment Projects Financing Goods, Works, Non -Consulting and Consulting Services dated in September 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
\n\nA Consultant will be selected in accordance with the Individual Consultant method set out in the World Bank Procurement Regulations.
\n\nInterested Consultant may obtain further information (in person or by e-mail) at the address below during office hours from 8.00 a.m.– 4.00 p.m. Saturday to Thursday except on public holidays.
\n\nDeadline for submission: Expressions of interest should be delivered in a written form to the address below (in person, or by e-mail: bid.drive@piu.mof.gov.so, ) by 16th May 2026 4:00PM. local Time.
\n\nAttention
\n\nProject Coordinator,
\n\nDRIVE Project,
\n\nMinistry of Finance - Federal Government of Somalia
\n\nShangani District - Mogadishu, Somalia
\n\nEmail Address: bid.drive@piu.mof.gov.so,
"},{"id":"OP00434408","notice_type":"Invitation for Bids","noticedate":"24-Mar-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-05-05T00:00:00Z","submission_deadline_time":"15:00","project_ctry_name":"Armenia","project_id":"P176803","project_name":"Fourth Public Sector Modernization Project","bid_reference_no":"PSMP4-GO-RFP-1.3.8","bid_description":"Procurement of a new Community Police Management System (CPMS) for the Ministry of Internal Affairs (MIA)","procurement_group":"GO","procurement_method_code":"RFP","procurement_method_name":"Request for Proposals","contact_address":"Government House 1, Republic Square, Yerevan, 0010","contact_ctry_name":"Armenia","contact_email":"zalyan@psmp.am","contact_name":"Aharon Mkrtchyan","contact_organization":"Office of the Prime Minister","contact_phone_no":"(+374 10) 515931","contact_web_url":"www.gov.am","submission_date":"2026-03-24T00:00:00Z","notice_text":"Specific Procurement Notice – Request for Proposals without Prequalification
\n\nRequest for Proposal
\n\nInformation Systems
\n\n(Design, Supply and Installation)
\n\n(Without Prequalification)
\n\n\n\n
Purchaser: Ministry of Internal Affairs (MIA) of the Republic of Armenia
\n\nand the Office of the Prime Minister of the Republic of Armenia
\n\nProject: Fourth Public Sector Modernization Project (PSMP4)
\n\nContract title: Procurement of a new “Community Police Management System” (CPMS) for the Ministry of Internal Affairs (MIA)
\n\nCountry: Republic of Armenia
\n\nLoan No.: 9338-AM
\n\nRFP No: PSMP4-GO-RFP-1.3.8
\n\nIssued on: March 24, 2026
\n\n\n\n
1. The Republic of Armenia has received financing from the World Bank toward the cost of the Fourth Public Sector Modernization Project (PSMP4) and intends to apply part of the proceeds toward payments under the contract for Procurement of a new “Community Police Management System” (CPMS) for the Ministry of Internal Affairs (MIA).
\n\n2. The Office of the Prime Minister of the Republic of Armenia now invites sealed Proposals from eligible Proposers for supply/development, installation, customization, testing and maintenance of the new “Community Police Management System” (CPMS) for the Ministry of Internal Affairs (MIA). The purpose of implementing the new “Community Police Management System” (CPMS) is to effectively manage the Community Policing (CP) units, which will be established within the Ministry of Internal Affairs of RA. To achieve this, the CPMS software must provide digital capabilities for organizing, evaluating, and monitoring the work of the CP units. Additionally, it must ensure digital data transfer between relevant authorities and other stakeholders, as well as integration and interoperability of electronic databases and systems.
\n\n3. The procurement process will be conducted through international competitive procurement using Request for Proposals (RFP) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” dated November 2020 (“Procurement Regulations”), and is open to all eligible Proposers as defined in the Procurement Regulations.
\n\n4. Proposals will be evaluated in accordance with the evaluation process set out in the bidding documents. The following weightings shall apply for Rated Criteria: Proposal technical factors: 40% and for Proposal cost: 60 %.
\n\n5. Interested eligible Proposers may obtain further information from the Office of the Prime-Minister of RA and inspect the request for proposals document during office hours 09.00 to 18.00 of Yerevan time at the address given below.
\n\n6. The request for proposals document (the hard and/or the soft version) in English may be obtained by interested eligible Proposers upon the submission of a written application to the address below. In addition to the hard copies the document will be sent by e-mail upon request. The document may be downloaded (on a free of charge basis) also from www.gnumner.am website (https://gnumner.minfin.am/hy/page/bac_mrcuyti_haytararutyun_ev_hraver/).
\n\nMoreover, the Office of the Prime Minister of RA shall not be liable for the fault or incomplete downloading from the website, or further in case of missing the Addenda to the request for proposals document. In any case, if there is a discrepancy between a hard copy and electronic one, the hard copy will prevail.
\n\n7. Proposals must be delivered to the address below on or before May 5, 2026, at 15:00 (local time). Electronic procurement will not be permitted. Late Proposals will be rejected. The outer Proposal envelopes marked “ORIGINAL PROPOSAL”, and the inner envelopes marked “TECHNICAL PART” will be publicly opened in the presence of the Proposers’ designated representatives and anyone who chooses to attend, at the address below on May 5, 2026, at 15:00 (local time). All envelopes marked “FINANCIAL PART” shall remain unopened and will be held in safe custody of the Purchaser until the second public Proposals opening.
\n\n8. All Proposals must be accompanied by a Proposal Security. The amount of Proposal Security required is EURO 55,000 or an equivalent amount in freely convertible currency or an equivalent amount in AMD.
\n\n9. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful Proposer’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the request for proposal document.
\n\n10. The address (es) referred to above is (are):
\n\nOffice of the Prime Minister of RA
\n\nAddress: Government House 1, Republic Square (1-st Floor, Room 115, 117)
\n\nAttn: Mr. Aharon Mkrtchyan, PSMP4 Project Manager
\n\nE-mail: info@psmp.am
\n\nCity: Yerevan
\n\nZIP Code: 0010
\n\nCountry: Republic of Armenia
\n\nTelephone: (+374 10) 515931
\n\n"},{"id":"OP00406574","notice_type":"Invitation for Bids","noticedate":"05-Nov-2025","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2025-12-18T00:00:00Z","submission_deadline_time":"11:00","project_ctry_name":"Moldova","project_id":"P500560","project_name":"Sustainable Transition through Energy Efficiency in Moldova Project (STEEM)","bid_reference_no":"RFP NO. 9696 - E1.3.1","bid_description":"Informational System “Energy Efficiency in buildings”","procurement_group":"GO","procurement_method_code":"RFP","procurement_method_name":"Request for Proposals","contact_address":"1A Alecu Russo str., office no.163,\nMD-2068, Chisinau","contact_ctry_name":"Moldova","contact_email":"Ruslan.Surugiu@ucipe.gov.md","contact_name":"Ruslan Surugiu","contact_organization":"Moldova Energy Project Implementation Unit","contact_phone_no":"+ 373 (22) 49 67 90","contact_web_url":"ucipe.gov.md","submission_date":"2025-11-05T00:00:00Z","notice_text":"
Request for Proposal
\n\nInformation Systems
\n\n(Design, Supply and Installation)
\n\n(Without Prequalification)
\n\nPurchaser: MEPIU
\n\nProject: Sustainable Transition through Energy Efficiency in Moldova (STEEM)
\n\nContract title: Informational System “Energy Efficiency in buildings” (ISEEB)
\n\nCountry: Republic of Moldova
\n\nGrant No.: TF0C4723
\n\nRFP No: E1.3.1
\n\nIssued on: November 05, 2025
\n\n1. The Republic of Moldova received financing from the World Bank toward the cost of the Sustainable Transition through Energy Efficiency in Moldova (STEEM) project, and intends to apply part of the proceeds toward payments under the contract for Informational System “Energy Efficiency in Buildings”.
\n\n2. The Moldova Energy Projects Implementation Unit (MEPIU) now invites sealed Proposals from eligible Proposers for the procurement package Informational System “Energy Efficiency in buildings”. The scope of work includes design, development/customization, supply, installation, configuration, integration, testing, training, commissioning, and maintenance of an integrated information system to manage energy performance data for buildings, support interoperability with public registries, asset and work order management, and real-time reporting.
\n\n3. The procurement process will be conducted through competitive procurement using Request for Proposals (RFP) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” (dated July 2016, revised November 2017, August 2018 and September 2023) (“Procurement Regulations”), and is open to all eligible Proposers as defined in the Procurement Regulations.
\n\n4. Bids will be evaluated in accordance with the evaluation process set out in the bidding documents. The following weightings shall apply for Rated Criteria (including technical and non-price factors): 70% and for Cost: 30%.
\n\n5. Interested eligible Proposers may obtain further information from Moldova Energy Projects Implementation Unit (MEPIU) and inspect the Request for Proposals document during office hours from 09:00 to 17:00 local time at the address given below.
\n\n6. The bidding document in English language may be purchased by interested eligible Proposers upon the submission of a written application to the address below and upon payment of a nonrefundable fee of:
\n\nPrior to the submission of the procurement document by MEPIU, the nonrefundable fee must be proven to be paid, by means of a SWIFT payment confirmation, which may be presented via e-mail. The method of payment in all cases, shall be the bank transfer to one of the accounts listed below:
\n\n| \n\t\t\t For Moldovan Lei*: \n\n\t\t\tBeneficiary: MF- TR Chisinau - bugetul de stat, Unitatea Consolidata pentru Implementarea si Monitorizarea Proiectelor in domeniul Energeticii \n\n\t\t\tTax identification Code: 1023601000072 \n\n\t\t\tBeneficiary Bank: Ministerul Finantelor – Trezoreria de stat \n\n\t\t\tIBAN: MD95TRPHAA145150H16649AB \n\n\t\t\tSWIFT Code: TREZMD2X \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t For USD*: \n\n\t\t\tBeneficiary: MF – TR Chisinau – bugetul de stat, Unitatea Consolidata pentru Implementarea si Monitorizarea Proiectelor in domeniul Energeticii \n\n\t\t\tTax identification Code: 1023601000072 \n\n\t\t\tBeneficiary Bank: National Bank of Moldova, Chișinău, Moldova Republic of \n\n\t\t\tIBAN: MD72NBPADL145150H16649AB \n\n\t\t\tSWIFT Code: NBMDMD2X \n\n\t\t\tCorrespondent Bank: Raiffeisen Bank International AG, Vienna, Austria \n\n\t\t\tIBAN: AT953100000155096770 \n\n\t\t\tSWIFT Code: RZBAATWW \n\n\t\t\t\n\t\t\t | \n\t\t
* The Bank details are valid for the year 2025 (ending December 31, 2025).
\n\n7. Proposals must be delivered to the address below on or before December 18, 2025 at 11:00 AM (local time). Electronic procurement will not be permitted. Late Proposals will be rejected. The outer Proposal envelopes marked “ORIGINAL PROPOSAL”, and the inner envelopes marked “TECHNICAL PART” will be publicly opened in the presence of the Proposers’ designated representatives and anyone who chooses to attend, at the address below on December 18, 2025 at 11:00 AM (local time). All envelopes marked “FINANCIAL PART” shall remain unopened and will be held in safe custody of the Purchaser until the second public Proposals opening.
\n\n8. All Proposals must be accompanied by a Proposal Security of 6,000.00 USD (Six thousand US Dollars, 00 cents).
\n\n9. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful Proposer’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the request for proposal document.
\n\n10. The address referred to above is:
\n\nTo: Moldova Energy Projects Implementation Unit (MEPIU)
\n\nAttn: Mr. Ruslan Surugiu, Interim Director
\n\nAddress: 1, Alecu Russo Street, Block A1
\n\nFloor/ Office number: Sixteenth (16th) floor, office 163
\n\nCity: Chisinau
\n\nZIP/Postal Code: MD-2068
\n\nCountry: Republic of Moldova
\n\nTel. /Fax: (+373 22) 49 67 90
\n\nE-mail: info@ucipe.gov.md
\n\nWebsite: ucipe.gov.md
"},{"id":"OP00351409","notice_type":"Request for Expression of Interest","noticedate":"10-Apr-2025","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2025-05-02T00:00:00Z","submission_deadline_time":"10:00","project_ctry_name":"Eastern and Southern Africa","project_id":"P171967","project_name":"Regional Infrastructure Finance Facility (RIFF) Project","bid_reference_no":"ZM-COMESA -445856-CS-LCS","bid_description":"Procurement of Electronic Document Management System","procurement_group":"CS","procurement_method_code":"LCS","procurement_method_name":"Least Cost Selection","contact_address":"Ben Bella Road, P. O. Box 30051, Lusaka","contact_ctry_name":"Zambia","contact_email":"melginaid@gmail.com","contact_name":"Mohamed Kheir Elginaid","contact_organization":"COMESA","contact_phone_no":"+260779791783","submission_date":"2025-04-10T00:00:00Z","notice_text":"REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES - FIRMS SELECTION)
\n\nIMPLEMENTING AGENCY: COMMON MARKET FOR EASTERN AND SOUTHERN
\n\nAFRICA ( COMESA)
\n\nNAME OF PROGRAM: REGIONAL INFRASTRUCTURE FINANCE FACILITY
\n\n(RIFF) PROJECT
\n\nPROJECT ID : P180547
\n\nASSIGNMENT TITLE: PROCUREMENT OF AN ELECTRONIC DOCUMENT MANAGEMENT SYSTEM. REFERENCE NO. ZM-COMESA -445856-CS-LCS
\n\n1.0 INTRODUCATION
\n\nThe Common Market for Eastern and Southern Africa (COMESA) is a regional grouping of 21 African States which have agreed to promote regional integration through trade development and transport facilitation. COMESA's objectives include sustainable economic development through economic and social progress in all Member States through increased co-operation and integration in all fields of development particularly in Trade, Customs and Monetary Affairs, Transport, Communication and Information Technology, Industry and Agriculture, Energy, Environment and Natural Resources including Gender and Social Development. The Secretariat is based in Lusaka, Zambia.
\n\nCurrently, information management is manual with offices filling with files, extra storage spaces that are quickly running out, and low accountability on records management. Manual management of records has been time consuming as the retrieval mechanisms are tedious, document loss has been witnessed occasioning repeat processes, inefficiency, and delayed decisions. Duplication of information has become common as divisions are not able to establish whether the same information exists in other divisions, and this has added to the costs of managing information.
\n\nTherefore, the COMESA Secretariat is planning to acquire an Electronic Document Management System to digitize the management of documents.
\n\n2.0 OBJECTIVE OF THE ASSIGNMENT
\n\nThe COMESA Secretariat is planning to acquire an Electronic Document Management System to digitize the management of documents. The system shall assist the Secretariat to strengthen its processes with a view to ensuring that it is efficient and effective in its operations. It is expected that An Electronic Document Management System at COMESA will achieve the following:
\n\nThe detailed Terms of Reference (TOR) for the assignment are attached to this request for expressions of interest
\n\n3.0 SHORTLISTING CRITERIA
\n\nThe Common Market for Eastern and Southern Africa now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria is as follows;
\n\n\n\n
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Evaluation CRITERIA \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t The firm’s core business ( Submit company profile) \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Experience of the firm \n\n\t\t\tEvidence of having carried out implementation and support of electronic document management system (Name, scope and cost of precious comparable similar assignments and client contact details -email, physical address and details of the contact person) \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Technical and managerial capability of the firm to manage the assignment \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Eligibility \n\n\t\t\t(Firms must not be debarred or sanctioned by the World Bank) \n\t\t\t | \n\t\t
The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fifth Edition of September 2023.
\n\nConsultants may associate with other firms to enhance their qualifications but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\nA Consultant will be selected in accordance with the Least Cost Selection method set out in the Procurement Regulations Fifth Edition of September 2023.
\n\nFurther information can be obtained at the address below during office hours from 09:00 to 16:00 hours Monday to Thursday, on Fridays from 09:00 to 12:30 hours Zambian time except for weekends and Public Holidays. Address: Head of Procurement, COMESA Secretariat, Ben Bella Road, Lusaka, Zambia.
\n\nEmail address: procurement@comesa.int
\n\n4.0 SUBMISSION
\n\nExpressions of interest must be submitted written to the following email address;
\n\nTenders@comesa.int with a copy to procurement@comesa.int
\n\nATT: THE HEAD OF PROCUREMENT
\n\nASSIGNMENT TITLE: PROCUREMENT OF AN ELECTRONIC DOCUMENT MANAGEMENT SYSTEM
\n\nREFERENCE No. ZM – COMESA – 445856-CS-LCS
\n\n5.0 CLOSING DATE FOR SUBMISSION
\n\nThe Closing date for receipt of Expression of Interest is 2nd May 2025 at 10:00 hours Zambian time
\n\nNB: Physical submission of EOIs shall not be accepted.
\n\nTERMS OF REFERENCE
\n\nThe Common Market for Eastern and Southern Africa (COMESA) is a regional grouping of 21 African States which have agreed to promote regional integration through trade development and transport facilitation. COMESA's objectives include sustainable economic development through economic and social progress in all Member States through increased co-operation and integration in all fields of development particularly in Trade, Customs and Monetary Affairs, Transport, Communication and Information Technology, Industry and Agriculture, Energy, Environment and Natural Resources including Gender and Social Development. The Secretariat is based in Lusaka, Zambia.
\n\nCurrently, information management is manual with offices filling with files, extra storage spaces that are quickly running out, and low accountability on records management. Manual management of records has been time consuming as the retrieval mechanisms are tedious, document loss has been witnessed occasioning repeat processes, inefficiency, and delayed decisions. Duplication of information has become common as divisions are not able to establish whether the same information exists in other divisions, and this has added to the costs of managing information.
\n\nThere are no established archiving procedures, and it has become difficult to move information through the records management cycle. Furthermore, security of these records in paper formats stored in rooms that are not purpose-built, coupled with lack of security for personal data through unauthorized access, poses threat to the information. Information back-up is not guaranteed as there are no offsite storage facilities and information could be lost in the event of a disaster. It has become increasingly difficult to establish workflows and this has created inefficiencies as documents are moved physically from office to office for signatures and approval.
\n\nTherefore, the COMESA Secretariat is planning to acquire an Electronic Document Management System to digitize the management of documents. Furthermore, the system shall assist the Secretariat to strengthen its processes with a view to ensuring that it is efficient and effective in its operations
\n\nIt is expected that An Electronic Document Management System at COMESA will resolved the following:
\n\nThe main objectives of the project are to:
\n\n2. The scope of work of the project is as follows:
\n\nThe EDMS solution must include, but is not limited to, the following features:
\n\nThe system shall be hosted on the COMESA servers and shall be able to operate in a cloud based environment.
\n\nA scanning feature is desirable, and the system solution should be compatible with a wide variety of scanners.
\n\nThe EDMS shall provide facilities to automate workflow processes and actions that documents go through from creation to storage, review & collaboration, approval, publishing and archiving to streamline processes. The EDMS should automatically generate mails to convey the assigner and assignee of an assignment operation.
\n\nThe EDMS can include Artificial Intelligence (AI) features to greatly enhance the capabilities of the system by automating tasks, improving search and retrieval, enhancing collaboration, and providing insights.
\n\nThe EDMS shall provide built-in analytics and reporting features with data extraction in various formats such as MS Word, PDF or MS Excel and includes drilling capabilities. It should include interactive dashboards and highly formatted reporting.
\n\nThe objective of the report module is to facilitate decision-making by the Executive Management.
\n\nThe non-functional requirements for the EDMS are as follows:
\n\nThe user interface is key to application usability. The System should include content presentation, application navigation, and user assistance.
\n\nThe system must provide users with screens focusing on their roles (minimizing clutter).
\n\nUsers should be provided with in data presentation. The system should allow users to select appropriate settings and property values on display options that fits their preferences, e.g., choice of whether data appears in a grid, a chart, or a grid/chart combination.
\n\nThe system should provide online help that includes comprehensive instructions on using each feature. The users should be provided with default mechanisms for accessing help pages e.g., by clicking the question mark icon across all the screens or a distinct menu Help > Help... menu option in the menu bar. A link to a comprehensive help resource should be provided in various formats e.g., Wiki, PDF etc.
\n\nThe system should provide a simple traceable navigation of the entire system with options clearly showing the users where they are and how they can navigate away from the current screens and consequences of doing so.
\n\nThe vendor shall provide the hardware sizing for the proper running of the application.
\n\nAll server-side components must execute on server-class computers. All client-side components must execute on workstation-class and personal-class computers.
\n\nNote: in a scenario where the system uses third party plugins to run, this must be stated in advance for information security tests and clearance.
\n\nEnd to end encryption must be provided in all the interactions in the system e.g., chat facilities, web browsers, mobile apps etc.
\n\nThe system should be responsive and perform efficiently, even with many users and data. It should have acceptable response times for tasks such as document retrieval, report generation, and system updates. The vendor will perform a stress test once the system is commissioned.
\n\nThe system should be designed to minimize downtime through robust error handling, fault tolerance, and backup and recovery mechanisms. It should also have appropriate monitoring and alerting capabilities to identify and address potential issues proactively.
\n\nThe system should be designed to recover quickly from a crash or a failure in the system and return to full operations.
\n\nThe system shall provide security measures based on best practices and international standards. Some security features may include encryption of data on database and web services, implementation using HTTPS, only authorized users are able to access the system via an authentication mechanism and Role based access.
\n\nAll system components must follow a common and standard set of exchange formats to exchange data.
\n\nThe design should be scalable to provide for future business needs.
\n\nThe system should also be able to integrate with other systems such as Sun Financial system, M& E system, Human Resource Management System, E-Procurement system, Planning & Budgeting system, etc. It should provide standardized interfaces (APIs) or support industry-standard integration protocols to facilitate data exchange and interoperability.
\n\nThe system should adhere to relevant legal and regulatory requirements, such as data protection and privacy regulations (e.g., GDPR) and employment law. It should support features and controls to ensure compliance, such as data retention policies, audit trails, and consent management. It is recommend that the design of the Document Management System comply with the principles laid down in the ISO international standard IEC 82045-1.
\n\nThe system should be accessible and functional on mobile devices, allowing users to perform essential tasks on smartphones or tablets. The user interface should be responsive and optimized for mobile screens, enabling employees and managers to access information on the go.
\n\nThe system shall be developed/customize on the latest version of technology stack. The vendor shall provide the system architecture, infrastructure and license requirements for the proposed solution.
\n\nA project committee will be setup to provide governance, oversight, and strategic guidance for the project. The committee serves as a central decision-making body, ensuring that the project aligns with the overall goals and objectives of the organization. The project committee will comprise of the following members:
\n\nTimeline
\n\nThe EDMS implementation project is anticipated to span for 10 months after the vendor selection and contract negotiation, which will cover a period of 3 months. The actual Project implementation timelines are as follows:
\n\n| \n\t\t\t SN \n\t\t\t | \n\t\t\t\n\t\t\t Activity \n\t\t\t | \n\t\t\t\n\t\t\t Timeline \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Planning and requirements gathering \n\t\t\t | \n\t\t\t\n\t\t\t 01/06/2024 to 15/07/2024 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t System customization and configuration \n\t\t\t | \n\t\t\t\n\t\t\t 16/07/2024 to 31/10/2024 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Data migration and testing \n\t\t\t | \n\t\t\t\n\t\t\t 01/11/2024 to 13/12/2024 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Training and user acceptance testing \n\t\t\t | \n\t\t\t\n\t\t\t 13/01/2025 to 28/02/2025 \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Rollout and post-implementation support \n\t\t\t | \n\t\t\t\n\t\t\t 01/03/2025 to 30/04/2025 \n\t\t\t | \n\t\t
Implementation Plan
\n\nThe vendor shall provide a project Grant charts detailing the project schedule, phase, task and subtask duration, proposed phasing for roll-out of proposed system and highlight key milestone dates that illustrates the duration of tasks listed in the scope of work and identifies results and deliverable milestone. The proposed Grant chart should be based upon the proposed project approach and timeline.
\n\nProject Approach, Methodology & Governance
\n\nThe vendor is expected to describe how the firm intends to manage all aspects of the work to be performed, including schedules for completion of tasks/subtasks, procedures for scheduling and cost control.
\n\nTesting and UAT
\n\nThe vendor should commit to submit Unit Test Plans, System Test Plans, Integration Test Plans, Load and Stress Test Plan. The Test Results should be submitted to COMESA as evidence of full-fledged testing carried out prior to UAT.
\n\nThe vendor should submit UAT test scripts to ensure that the UAT scenarios cater for all the requirements expressed by the users. A comprehensive user manual should be made available before the training.
\n\nThe UAT exercise should consist of different rounds of testing as follows:
\n\nQuality Assurance Plan
\n\nThe vendor shall provide a proper Quality Assurance plan to ensure the success of project. The vendor should ensure that all work products are evaluated and that evidence is provided to the fact that:
\n\nChange management strategies will be employed to ensure smooth transition and adoption of the new Planning & Budgeting system. As the implementation and adoption of business process changes will be vital to the success of the project, the consultant should be able to explain and communicate business process changes and their associated requirements to individuals throughout the COMESA including to executive managers, division heads, subject matter experts, and end-users. The consultant shall provide guidance and mentor the project core team to successfully implement the overall business transformation and system changes for the COMESA. The change management plan will include amongst others:
\n\nThe following mandatory deliverables should be provided:
\n\n| \n\t\t\t SN \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Details \n\t\t\t | \n\t\t
| \n\t\t\t 1. \n\t\t\t | \n\t\t\t\n\t\t\t Project Management Plan and Project Documents \n\t\t\t | \n\t\t\t\n\t\t\t The project management plan shall cover the following aspects: \n\n\t\t\t
The vendor shall update the project plan at the end of each project phases. Furthermore, the vendor is expected to provide regular weekly progress reports or as specified by COMESA project steering committee. \n\t\t\t | \n\t\t
| \n\t\t\t 2. \n\t\t\t | \n\t\t\t\n\t\t\t Solution Blueprint \n\t\t\t | \n\t\t\t\n\t\t\t The solution blueprint shall cover all the functional, technical, migration and security requirements as well as the system architecture of the proposed solution. \n\t\t\t | \n\t\t
| \n\t\t\t 3. \n\t\t\t | \n\t\t\t\n\t\t\t Training \n\t\t\t | \n\t\t\t\n\t\t\t Training for business users as well as Administration training for IT department and IT Auditor. A comprehensive user manuals and Administrator manual for each module configured shall be delivered. \n\t\t\t | \n\t\t
| \n\t\t\t 4. \n\t\t\t | \n\t\t\t\n\t\t\t User Acceptance Test Document \n\t\t\t | \n\t\t\t\n\t\t\t Vendor should submit the UAT test scripts and ensure that all the UAT scenarios are catered for the requirements expressed by the users. The UAT exercise should consist of different rounds of testing. The vendor should ensure that a full-fledged testing has been carried out prior to UAT. \n\t\t\t | \n\t\t
| \n\t\t\t 5. \n\t\t\t | \n\t\t\t\n\t\t\t A fully operational and bug free efficient system as per requirement \n\t\t\t | \n\t\t\t\n\t\t\t The vendor shall provide a fully operational and bug free system prior to Go-Live. The following will have to be addressed to the satisfaction of the users prior to Go-Live of the system: \n\n\t\t\t
| \n\t\t
| \n\t\t\t 6. \n\t\t\t | \n\t\t\t\n\t\t\t Commissioning report \n\t\t\t | \n\t\t\t\n\t\t\t The commissioning report shall include among others: \n\n\t\t\t
The sign-off shall be done at the end of the operational acceptance. \n\t\t\t | \n\t\t
| \n\t\t\t 6. \n\t\t\t | \n\t\t\t\n\t\t\t Warranty Plan \n\t\t\t | \n\t\t\t\n\t\t\t The vendor shall provide all the terms and condition of the warranty. \n\t\t\t | \n\t\t
| \n\t\t\t 7. \n\t\t\t | \n\t\t\t\n\t\t\t Support Agreement \n\t\t\t | \n\t\t\t\n\t\t\t The vendor shall provide all the terms and condition of the support. Furthermore, the vendor should provide a monthly progress report on maintenance & support activities and a periodic SLA performance report. \n\t\t\t | \n\t\t
Training, Knowledge transfer and Support
\n\nComprehensive training will be provided to end-users and administrators to ensure proper knowledge transfer and proficiency in using the EDMS. The training programme shall be designed for:
\n\nA minimum of three (3) months on-site post implementation support will be provided. Additionally, the selected consultant shall provide ongoing support will be available through:
\n\nThe success of the EDMS implementation project will be evaluated based on predefined success criteria, including:
\n\nThe project committee through regular project status meetings and reports will monitor progress.
\n\nPayment Terms
\n\nThe structure of payment shall be as follows:
\n\nImplementation Services
\n\n| \n\t\t\t S.N \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Payment \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Project Implementation Plan with agreed project implementation plan \n\t\t\t | \n\t\t\t\n\t\t\t 10% \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Solution Blueprint \n\t\t\t | \n\t\t\t\n\t\t\t 30% \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t EDMS based on the Solution Blueprint \n\t\t\t | \n\t\t\t\n\t\t\t 20% \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Go-live \n\t\t\t | \n\t\t\t\n\t\t\t 30% \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Retention Money- 12 months after Go-Live \n\t\t\t | \n\t\t\t\n\t\t\t 10% \n\t\t\t | \n\t\t
Support Services
\n\n| \n\t\t\t S.N \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Payment \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 12 Months post go-live Warranty \n\t\t\t | \n\t\t\t\n\t\t\t 0% \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Annual Maintenance Contract \n\t\t\t | \n\t\t\t\n\t\t\t Annually \n\t\t\t | \n\t\t
Company Profile and Profile of Consultants
\n\nA company profile of the Vendor as well as a list of staff that would be involved in the project and their respective qualifications and experience should be provided.
\n\nThe Consultant shall determine the number and nature of experts they will require to achieve the objectives of the assignment, in accordance with their proposed approach and methodology. Nonetheless, the Consultant’s team shall be composed of at least four (4) experts with extensive demonstrable experience/knowledge as follows:
\n\n\n\n
| \n\t\t\t Education \n\t\t\t | \n\t\t\t\n\t\t\t Requisite Experience \n\t\t\t | \n\t\t
| \n\t\t\t Bsc in Computer Science or related discipline \n\n\t\t\tMaster’s degree in Computer Science, business administration, project management or related discipline, or 5 years relevant professional experience in project management. \n\n\t\t\t\n\n\t\t\t Professional certification in project/programme management. (Desirable) \n\t\t\t | \n\t\t\t\n\t\t\t A minimum of 5 years’ experience in managing IT projects preferably with a focus on EDMS implementations, specifically within the African region. \n\n\t\t\tProfessional certifications in EDMS or Change Management are desirable. Strong communication, leadership, and problem-solving skills are essential for effective project execution. \n\t\t\t | \n\t\t
Solution Architect
\n\n\n\n
| \n\t\t\t ducation \n\t\t\t | \n\t\t\t\n\t\t\t Requisite Experience \n\t\t\t | \n\t\t
| \n\t\t\t Bsc in Computer Science or related discipline \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t A minimum of 5 years of experience in solution architecture, with a focus on EDMS implementations. \n\n\t\t\t\n\n\t\t\t Relevant certifications in solution architecture, enterprise architecture, or EDMS technologies (e.g., TOGAF, AWS Certified Solutions Architect, EDMS platform-specific certifications) is desirable. \n\n\t\t\tStrong communication, leadership, and problem-solving skills are essential for effective project execution. \n\t\t\t | \n\t\t
Functional Expert
\n\n\n\n
| \n\t\t\t Education \n\t\t\t | \n\t\t\t\n\t\t\t Requisite Experience \n\t\t\t | \n\t\t
| \n\t\t\t Bsc in Computer Science or related discipline \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t A minimum of 5 years of hands-on experience working with EDMS functionalities and implementation. \n\n\t\t\tProficiency in EDMS platforms and related technologies, with specific expertise in implementation, customization, and maintenance. \n\n\t\t\tIn-depth knowledge of EDMS platforms. \n\n\t\t\tProficiency in mapping processes and aligning them with IT system capabilities to optimize workflows. \n\n\t\t\tProven ability to gather and document detailed requirements from EDMS and other stakeholders for EDMS configurations and customizations. \n\n\t\t\tHands-on experience in configuring and customizing EDMS to meet organizational needs. \n\n\t\t\tExperience in conducting comprehensive testing of EDMS solutions to ensure functionality, accuracy, and compliance. \n\t\t\t | \n\t\t
Technical Expert
\n\n\n\n
| \n\t\t\t Education \n\t\t\t | \n\t\t\t\n\t\t\t Requisite Experience \n\t\t\t | \n\t\t
| \n\t\t\t Bsc in Computer Science or related discipline \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t A minimum of 5 years of hands-on experience working with EDMS technologies. \n\n\t\t\tProficiency in EDMS platforms and related technologies, with specific expertise in implementation, customization, and maintenance. \n\n\t\t\tHands-on experience with EDMS. \n\n\t\t\tStrong programming skills in languages relevant to EDMS customization (e.g., Java, Python, SQL). \n\n\t\t\tProficiency in scripting languages for automation and integration purposes. \n\n\t\t\tExpertise in database management systems, particularly those used in EDMS (e.g., MySQL, Oracle, SQL Server) \n\n\t\t\t\n\t\t\t | \n\t\t
A Project Team Composition Template clearly indicating the manpower input months should be provided as per format in Annex 1.
\n\nIn this respect, Vendors are required to submit information on reference sites and staff profiles as per format at Annex 2.
\n\nCOMESA shall be notified in writing of any change or replacement of staff being assigned on the project as per their response of the bidding document. Respective qualifications and experience of any new staff joining the implementation team should be provided. COMESA reserves the right to approve any such change.
\n\nCustomer References
\n\nTo be eligible for this exercise, vendors should have at least three (3) reference sites where they have successfully implemented a similar project.
\n\nAnnexes
\n\nAnnex 1: Project Team Composition Template
\n\n| \n\t\t\t SN \n\t\t\t | \n\t\t\t\n\t\t\t Name of Expert \n\t\t\t | \n\t\t\t\n\t\t\t Designation \n\t\t\t | \n\t\t\t\n\t\t\t Manpower Input in Months \n\t\t\t | \n\t\t||
| \n\t\t\t Remote \n\t\t\t | \n\t\t\t\n\t\t\t On-Site \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t|||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t Project Manager \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Jane Doe \n\t\t\t | \n\t\t\t\n\t\t\t Solution Architect \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Expert III \n\t\t\t | \n\t\t\t\n\t\t\t Designation III \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Expert IV \n\t\t\t | \n\t\t\t\n\t\t\t Designation IV \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Expert V \n\t\t\t | \n\t\t\t\n\t\t\t Designation V \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Expert VI \n\t\t\t | \n\t\t\t\n\t\t\t Designation VI \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Expert VII \n\t\t\t | \n\t\t\t\n\t\t\t Designation VII \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Expert VIII \n\t\t\t | \n\t\t\t\n\t\t\t Designation VIII \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
\n\n
Annex 2: Individual Team Profiles
\n\n| \n\t\t\t Curriculum Vitae: Expert 1 \n\t\t\t | \n\t\t||||||
| \n\t\t\t Role in the Project \n\t\t\t | \n\t\t\t\n\t\t\t Role X \n\t\t\t | \n\t\t|||||
| \n\t\t\t Name of Expert \n\t\t\t | \n\t\t\t\n\t\t\t Expert 1 \n\t\t\t | \n\t\t|||||
| \n\t\t\t Date of Birth \n\t\t\t | \n\t\t\t\n\t\t\t Dd/mm/yyyy \n\t\t\t | \n\t\t|||||
| \n\t\t\t Nationality \n\t\t\t | \n\t\t\t\n\t\t\t XXXX \n\t\t\t | \n\t\t|||||
| \n\t\t\t Education \n\t\t\t | \n\t\t||||||
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Degree \n\t\t\t | \n\t\t\t\n\t\t\t College \n\t\t\t | \n\t\t\t\n\t\t\t Year \n\t\t\t | \n\t\t|||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Bachelor of Science XXX \n\t\t\t | \n\t\t\t\n\t\t\t College Name \n\t\t\t | \n\t\t\t\n\t\t\t 2002 \n\t\t\t | \n\t\t|||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Master of Science XXX \n\t\t\t | \n\t\t\t\n\t\t\t College Name \n\t\t\t | \n\t\t\t\n\t\t\t 2010 \n\t\t\t | \n\t\t|||
| \n\t\t\t Professional Certifications \n\t\t\t | \n\t\t||||||
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Certification \n\t\t\t | \n\t\t\t\n\t\t\t Body and Number \n\t\t\t | \n\t\t\t\n\t\t\t Status \n\t\t\t | \n\t\t|||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Certified XXX \n\t\t\t | \n\t\t\t\n\t\t\t Body X Certificate # \n\t\t\t | \n\t\t\t\n\t\t\t Active \n\t\t\t | \n\t\t|||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Certified XXX \n\t\t\t | \n\t\t\t\n\t\t\t Body X Certificate # \n\t\t\t | \n\t\t\t\n\t\t\t Expired \n\t\t\t | \n\t\t|||
| \n\t\t\t Expert Profile Summary \n\n\t\t\t\n\t\t\t | \n\t\t||||||
| \n\t\t\t Work Experience \n\t\t\t | \n\t\t||||||
| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Employer \n\t\t\t | \n\t\t\t\n\t\t\t From \n\t\t\t | \n\t\t\t\n\t\t\t To \n\t\t\t | \n\t\t\t\n\t\t\t Designation \n\t\t\t | \n\t\t||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Employer X \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t Designation x \n\t\t\t | \n\t\t||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Employer X \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t Designation x \n\t\t\t | \n\t\t||
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Employer X \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t Designation x \n\t\t\t | \n\t\t||
| \n\t\t\t Project Experience Related to Current Assignment \n\t\t\t | \n\t\t||||||
| \n\t\t\t Project Client \n\t\t\t | \n\t\t\t\n\t\t\t Client Name \n\t\t\t | \n\t\t|||||
| \n\t\t\t Project Summary \n\n\t\t\t\n\t\t\t | \n\t\t||||||
| \n\t\t\t Responsibilities in the project \n\n\t\t\t\n\t\t\t | \n\t\t||||||
| \n\t\t\t Technologies Used \n\t\t\t | \n\t\t\t\n\t\t\t Technology 1, Technology 2, Technology N \n\t\t\t | \n\t\t|||||
| \n\t\t\t Sign \n\t\t\t | \n\t\t\t\n\t\t\t Expert Signature \n\t\t\t | \n\t\t\t\n\t\t\t Date \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/00 \n\t\t\t | \n\t\t|||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
"},{"id":"OP00346061","notice_type":"Request for Expression of Interest","noticedate":"17-Mar-2025","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2025-03-31T00:00:00Z","submission_deadline_time":"00:00","project_ctry_name":"Mozambique","project_id":"P172350","project_name":"Digital Governance and Economy Project","bid_reference_no":"C208","bid_description":"Consultancy Service for developing standards and procedures for integration in the interoperability platform and capacity building","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Av. Vladmir Lenine, nr. 598, 7 e 8 andares, Prédio Utomi Park, Maputo","contact_ctry_name":"Mozambique","contact_email":"procurement@inage.gov.mz","contact_name":"Alfredo Ulemba","contact_organization":"National e-Government Institute","contact_phone_no":"258 853004034","contact_web_url":"www.inage.gov.mz","submission_date":"2025-03-17T00:00:00Z","notice_text":"
Digital Governance and Economy Project - EDGE
\n\n\n\n
\n\n
REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES – FIRMS SELECTION)
\n\n\n\n
\n\n
Grant No.: IDA-D906-MZ
\n\n\n\n
Assignment Title: Consultancy Service for developing standards and procedures for integration in the interoperability platform and capacity building
\n\n\n\n
Reference No.: C208
\n\n\n\n
The Government of Mozambique has received financing from the World Bank toward the cost of the Digital Governance and Economy Project - EDGE, and intends to apply part of the proceeds for consulting services.
\n\n\n\n
The consulting services (“the Services”) include:
\n\n\n\n
1. Background
\n\nThe National Institute of Electronic Government (INAGE, IP) is a public institution in Mozambique responsible for coordinating and providing electronic government services. As part of the Digital Governance and Economy Project (EDGE) Project, funded by the World Bank, INAGE, IP, seeks to configure and implement an E-Government Interoperability Platform in Maputo, Mozambique, to enhance efficiency, accessibility, and integration of public services.
\n\nThis interoperability platform, based on X-Road technology, will serve as the backbone for data exchange between government institutions, enabling seamless integration of e-services for Citizen Portal, which is being developed under a different contract.
\n\n2. Objectives
\n\nThe selected firm will be responsible for:
\n\n3. Scope of Work
\n\nThe assignment will include the following key activities:
\n\nThe detailed Terms of Reference (TOR) for the assignment can be found at the following website: www.inage.gov.mz
\n\n\n\n
INAGE, IP now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are:
\n\n\n\n
Key Experts will not be evaluated at the shortlisting stage
\n\n\n\n
The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” September 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
\n\n\n\n
Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\n\n\n
A Consultant will be selected in accordance with the Quality and Cost Based Selection (QCBS) method set out in the Procurement Regulations.
\n\n\n\n
Further information can be obtained at the address below during office hours: 0800 to 1530 hours.
\n\n\n\n
Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by 31 March 2025.
\n\n\n\n
National Institute of Electronic Government, a Public Institute
\n\nDigital Governance and Economy Project - EDGE
\n\nEmail- procurement@inage.gov.mz
\n\nAv. Vladimir Lenine, 598, 7th and 8th Floor
\n\nTel. 258 853004034/5
\n\nMaputo-Mozambique
"},{"id":"OP00337398","notice_type":"Invitation for Prequalification","noticedate":"28-Feb-2025","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2025-03-18T00:00:00Z","submission_deadline_time":"17:00","project_ctry_name":"Georgia","project_id":"P173975","project_name":"Georgia Relief and Recovery for Micro, Small, and Medium Enterprises","bid_reference_no":"GE-EG-G-IS-2024","bid_description":"Digital Identity Wallet at Public Service Development Agency","procurement_group":"GO","procurement_method_code":"RFP","procurement_method_name":"Request for Proposals","contact_address":"18 Dimitri Uznadze Street","contact_ctry_name":"Georgia","contact_email":"i.gabriadze@enterprise.gov.ge","contact_name":"Irakli Gabriadze","contact_organization":"Enterprise Georgia","contact_phone_no":"0322960010","contact_web_url":"http://www.enterprisegeorgia.gov.ge/en/home","submission_date":"2025-02-28T00:00:00Z","notice_text":"Invitation for Initial Selection Information Systems
\n\n(Design, Supply, and Installation)
\n\n\n\n
Purchaser: LEPL Enterprise Georgia on behalf of Public Service Development Agency of Georgia
\n\nProject: Georgia Relief and Recovery for MSME Project
\n\nContract title: Digital Identity Wallet at Public Service Development Agency
\n\nCountry: Georgia
\n\nLoan No. 9239-GE
\n\nISD No: GE-EG-G-IS-2024
\n\n1. The Government of Georgia has received financing from the World Bank toward the cost of the Georgia Relief and Recovery for MSME Project and intends to apply part of the proceeds toward payments under the contract for “Digital Identity Wallet at Public Service Development Agency”.
\n\n2. The LEPL Enterprise Georgia (EG) on behalf of Public Service Development Agency of Georgia (PSDA) intends to initially select Applicants for Digital Identity Wallet at Public Service Development Agency (PSDA). The estimated period of services is 18 months, excluding time needed for the Warranty period. The projected implementation budget is estimated at USD 4.3 million.
\n\nThe general object of the assignment is:
\n\nTo implement a Digital Identity Wallet system at the Public Service Development Agency (PSDA). This system will allow citizens and businesses of Georgia to manage their digital identities securely.
\n\nThe scope includes the supply, installation and integration of the necessary information systems and technologies, along with services such as software development, customization, commissioning, and training for:
\n\nThe selected proposer will also ensure the system's compliance with General Data Protection Regulation (Regulation EU 2016/679) and international standards related to identity verification, cryptographic security, and selective disclosure of information.
\n\nThe successful Proposer will be responsible for the following tasks:
\n\nSoftware Development and Customization;
\n\nSystem Integration and Commissioning;
\n\nTraining and Support;
\n\nSupport for Proof of Concept deployment and piloting the implementation;
\n\nGDPR Compliance and Security:
\n\nMobile Application Development;
\n\nMeeting International Standards;
\n\nWarranty and Maintenance;
\n\nIt is expected that the Request for Proposals will be made in April 2025.
\n\n3. Initial Selection will be conducted through the procedures as specified in the World Bank’s Procurement Regulations for Borrowers - Procurement in Investment Projects Financing” Goods, Works, Non-Consulting and Consulting Services dated November 2020. (“Procurement Regulations”), and is open to all eligible Applicants as defined in the Procurement Regulations.
\n\n4. Interested eligible Applicants may obtain further information from the Public Service Development Agency and the Enterprise Georgia at the following addresses: gmaisuradze@enterprise.gov.ge. A complete set of Initial Selection documents in English is attached hereby; However, in case of request, these documents may also be sent on email to the interested applicants upon submission of a written request, free of charge.
\n\n5. The Initial Selection process will be conducted as follows:
\n\nThe Initial Selection process will consist of submission of the Initial Selection document only, without any reference to prices. Following the evaluation of Initial Selection documents only qualified applicant shall receive Request for Proposal to submit their Technical and Financial Proposal.
\n\n6. Initial Selection documents (in pdf format) must be delivered to the address: gmaisuradze@enterprise.gov.ge before March 18, 2025, 17:00 Georgian Time.
\n\nThe key qualification requirements:
\n\nGeneral Experience: Experience in Information Systems Design, and/or Supply and/or Installation contracts in the role of prime contractor, JV member, subcontractor, or management contractor for at least the last 5 years, starting January 1, 2019.
\n\nSpecific Experience: A minimum number of 1 similar contract as specified below with a minimum value of USD 2 million, that have been satisfactorily and substantially [see note 1] completed as a prime contractor, joint venture member [see note 2], management contractor or subcontractor between January 1, 2019 and Application submission deadline.
\n\nEach of the elements below must be covered by at least one contract:
\n\nThe above requested contract included the necessary assessment on GDPR compliance, and ensured compliant personal data processing.
\n\nInterested bidders shall provide:
\n\nThe Functional Requirements for Specific Experience:
\n\nThe following minimum key requirements in terms of functional characteristics, performance, production capacity, complexity, personal data protection and cybersecurity aspects shall be covered by at least one contract, or if not covered in the same contract, these shall be supported by documentary evidences.
\n\nN.B.: Please note that Applicants that substantially meet the qualification criteria and requirements in Qualification Criteria and Requirements of Table 1 will be long listed, and will be evaluated further. This means that in addition to other Qualification Criteria and Requirements of Table 1, the Specific Experience which also includes functional requirements shall be fully met by Applicants to be long listed. However, for the evaluation of all the longlisted Applicants against Past Performance in Rated Criteria and Requirements of Table 2, the functional requirements for Specific Experience will not be applied for each x+ additional contract experience.
\n\nThe above specific experience requirements may be met by specialized subcontractors.
\n\nFinancial Capabilities:
\n\nThe Applicant shall demonstrate that it has access to, or has available, liquid assets, unencumbered real assets, lines of credit, and other financial means (independent of any contractual advance payment) sufficient to meet the cash flow requirements estimated as USD 300,000 for the subject contract net of the Applicants other commitments.
\n\nAverage annual Turnover:
\n\nMinimum average annual turnover in Information Systems Design, and/or Supply and/or Installation of USD 3,000,000 (three million USD), calculated as total certified payments received for contracts in progress and/or completed within the last three years, divided by 3 years.
\n\n[Note 1] Substantial completion shall be based on 80% or more of the contracts completed.
\n\n[Note 2] For contracts under which the Applicant participated as a joint venture member or sub-contractor, only the Applicant’s role and responsibilities shall be considered to meet this requirement.
"},{"id":"OP00305598","notice_type":"Invitation for Bids","noticedate":"15-Aug-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-09-26T00:00:00Z","submission_deadline_time":"16:00","project_ctry_name":"Armenia","project_id":"P176803","project_name":"Fourth Public Sector Modernization Project","bid_reference_no":"PSMP4-GO-RFP-1.3.5","bid_description":"Procurement of a New Module for the Operational Management System (OMS) of the Ministry of Internal Affairs (MIA)","procurement_group":"GO","procurement_method_code":"RFP","procurement_method_name":"Request for Proposals","contact_address":"Government House 1, Republic Square, Yerevan, 0010","contact_ctry_name":"Armenia","contact_email":"zalyan@psmp.am","contact_name":"Anna Zalyan","contact_organization":"Office of the Prime Minister","contact_phone_no":"(+374 10) 515931","contact_web_url":"www.gov.am","submission_date":"2024-08-15T00:00:00Z","notice_text":"Specific Procurement Notice – Request for Proposals without Prequalification
\n\n\n\n
Request for Proposal
\n\nInformation Systems
\n\n(Design, Supply and Installation)
\n\n(Without Prequalification)
\n\n\n\n
| \n\t\t\t Purchaser: \n\t\t\t | \n\t\t\t\n\t\t\t Ministry of Internal Affairs (MIA) of the Republic of Armenia \n\n\t\t\tand the Office of the Prime Minister of the Republic of Armenia \n\t\t\t | \n\t\t
| \n\t\t\t Project: \n\t\t\t | \n\t\t\t\n\t\t\t Fourth Public Sector Modernization Project (PSMP4) \n\t\t\t | \n\t\t
| \n\t\t\t Contract title: \n\t\t\t | \n\t\t\t\n\t\t\t Procurement of a New Module for the Operational Management System (OMS) of the Ministry of Internal Affairs (MIA) \n\t\t\t | \n\t\t
| \n\t\t\t Country: \n\t\t\t | \n\t\t\t\n\t\t\t Republic of Armenia \n\t\t\t | \n\t\t
| \n\t\t\t Loan No.: \n\t\t\t | \n\t\t\t\n\t\t\t 9338-AM \n\t\t\t | \n\t\t
| \n\t\t\t RFP No: \n\t\t\t | \n\t\t\t\n\t\t\t PSMP4-GO-RFP-1.3.5 \n\t\t\t | \n\t\t
| \n\t\t\t Issued on: \n\t\t\t | \n\t\t\t\n\t\t\t August 15, 2024 \n\t\t\t | \n\t\t
\n\n
1. The Republic of Armenia has received financing from the World Bank toward the cost of the Fourth Public Sector Modernization Project (PSMP4) and intends to apply part of the proceeds toward payments under the contract for the Procurement of a New Module for the Operational Management System (OMS) of the Ministry of Internal Affairs (MIA).
\n\n2. The Office of the Prime Minister of the Republic of Armenia now invites sealed Proposals from eligible Proposers for supply/development, installation, customization, testing and technical support of the New Module for the Operational Management System (OMS) of the Ministry of Internal Affairs (MIA) and required hardware. The purpose of implementing the new module for the Operational Management System (OMC) is to effectively manage the Community Policing (CP) units, which will be established within the Ministry of Internal Affairs of RA. To achieve this, the OMC system software must provide digital capabilities for organizing, evaluating, and monitoring the work of the CP units. Additionally, it must ensure digital data transfer between relevant authorities and other stakeholders, as well as integration and interoperability of electronic databases and systems.
\n\n3. The procurement process will be conducted through international competitive procurement using Request for Proposals (RFP) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” dated November 2020 (“Procurement Regulations”), and is open to all eligible Proposers as defined in the Procurement Regulations.
\n\n4. Interested eligible Proposers may obtain further information from the Office of the Prime-Minister of RA and inspect the request for proposals document during office hours 09.00 to 18.00 of Yerevan time at the address given below.
\n\n5. The request for proposals document (the hard and/or the soft version) in English may be obtained by interested eligible Proposers upon the submission of a written application to the address below. In addition to the hard copies the document will be sent by e-mail upon request. The document may be downloaded (on a free of charge basis) also from www.gnumner.am website
\n\n(https://gnumner.minfin.am/hy/page/bac_mrcuyti_haytararutyun_ev_hraver/).
\n\nMoreover, the Office of the Prime Minister of RA shall not be liable for the fault or incomplete downloading from the website, or further in case of missing the Addenda to the request for proposals document. In any case, if there is a discrepancy between a hard copy and electronic one, the hard copy will prevail.
\n\n6. Proposals must be delivered to the address below on or before September 26, 2024, by 16:00 (local time). Electronic procurement will not be permitted. Late Proposals will be rejected. The outer Proposal envelopes marked “ORIGINAL PROPOSAL”, and the inner envelopes marked “TECHNICAL PART” will be publicly opened in the presence of the Proposers’ designated representatives and anyone who chooses to attend, at the address below on September 26, 2024, at 16:00 (local time). All envelopes marked “FINANCIAL PART” shall remain unopened and will be held in safe custody of the Purchaser until the second public Proposals opening.
\n\n7. All Proposals must be accompanied by a Proposal Security. The amount of Proposal Security required is EURO 45,000.0 or an equivalent amount in freely convertible currency or an equivalent amount in AMD.
\n\n8. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful Proposer’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the request for proposal document.
\n\n9. The address (es) referred to above is (are):
\n\nOffice of the Prime Minister of RA
\n\nAddress: Government House 1, Republic Square (1-st Floor, Room 115, 117)
\n\nAttn: Mr. Aharon Mkrtchyan, PSMP4 Project Manager
\n\nE-mail: info@psmp.am
\n\nCity: Yerevan
\n\nZIP Code: 0010
\n\nCountry: Republic of Armenia
\n\nTelephone: (+374 10) 515931
"},{"id":"OP00281735","notice_type":"Request for Expression of Interest","noticedate":"28-Mar-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-03-28T00:00:00Z","submission_deadline_time":"10:15","project_ctry_name":"Nigeria","project_id":"P163540","project_name":"Fiscal Governance and Institutions Project","bid_reference_no":"NG-BPP-130021-CS-INDV","bid_description":"Consultancy for Software Quality Assurance/Security Experts","procurement_group":"CS","procurement_method_code":"INDV","procurement_method_name":"Individual Consultant Selection","contact_address":"Bureau of Public Procurement\n11 Sulieman Barau Crescent\nAsokoro\nAbuja","contact_ctry_name":"Nigeria","contact_email":"mamman.ahmadu@gmail.com","contact_name":"Mamman Ahmadu","contact_organization":"Bureau of Public Procurement","contact_phone_no":"08067007700","submission_date":"2024-03-28T00:00:00Z","notice_text":"\n\n
\n\n
LETTER OF INVITATION
\n\n\n\n
\n\n
FISCAL GOVERNANCE AND INSTITUTIONS PROJECT (FGIP) – P163540
\n\n\n\n
\n\n
Name of Assignment: SELECTION OF INDIVIDUAL CONSULTANT AS QUALITY ASSURANCE/SECURITY EXPERT
\n\nReference No.: NG-BPP-130021-CS-INDV
\n\nCredit No.: IDA 6288
\n\nCountry: Nigeria
\n\nDate: 2nd March, 2021
\n\n\n\n
Dear Mr. /Ms.:
\n\n\n\n
The Federal Government of Nigeria has received financing from the World Bank toward the cost of Fiscal Governance and Institutions Project (FGIP), and intends to apply part of the proceeds toward payments for Consultancy for Quality Assurance and Security under the contract for the Design, Development/Customization, Supply, Installation and Maintenance of an Electronic Government Procurement (e-GP) System.
\n\n\n\n
The consulting services (“the Services”) include the following as shown below and the duration of the contract shall be for three (3) years and is expected to commence in April, 2021. The Consultant is expected to be available in the Bureau’s Abuja office full time. Activities to be performed by the Quality Assurance/Security Expert include but are not limited to the following:
\n\ni. Create a Quality Assurance Strategy and Plan associated with the Statement of Work.
\n\n\n\n
ii. Create an end-to-end test plan; executing the plan and managing all activities in the plan to ensure that all the objectives are met and that the system works as expected. The system should be tested in terms of functionality, performance, reliability, stability and compatibility.
\n\niii. Ensure that individual modules are checked and that the inter operativity of the modules in performing the outlined tasks are satisfactorily done. He/she will also ensure that integration of the eGP with other government systems, such as GIFMIS, Budget system, Corporate Affairs Commission,etc are satisfactorily carried out.
\n\niv. Develop Guidelines for assuring Quality and Security of the e-Procurement system to provide reasonable assurance to all critical stakeholders that the system is secure, transparent, auditable and complies with the Public Procurement Act and other IT regulations in Nigeria.
\n\n\n\n
Specifically, the consultant will provide quality assurance for the following:
\n\n\n\n
\n\n
The detailed Terms of Reference (TOR) for the assignment is attached to this Invitation Letter.
\n\n\n\n
The Bureau of Public Procurement (BPP) now invites eligible Individual Consultants (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are as follows:
\n\nThe attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
\n\n\n\n
A Consultant will be selected in accordance with the Selection of Individual Consultant method set out in the Procurement Regulations.
\n\n\n\n
Further information can be obtained at the address below during office hours 8:00 am to 5:00 pm (Local Time),
\n\n\n\n
Bureau of Public Procurement (BPP)
\n\n11, Suleiman Barau Crescent, Aso-Villa, Asokoro, Abuja-FCT, Nigeria
\n\nContact: Mr. Aliyu Edogi Aliyu (FGIP Project Officer)
\n\n\n\n
Email: aliyu.aliyu@bpp.gov.ng, with copy to aliyu_ea@hotmail.com and nigeriegpproject@gmail.com,
\n\n\n\n
Expressions of interest must be delivered to the address above (in person, or by mail,or by e-mail) by 23rd March, 2021 at 11:00am (Nigeria Local Time).
\n\n\n\n
\n\n
\n\n
"},{"id":"OP00280697","notice_type":"Request for Expression of Interest","noticedate":"21-Mar-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-04-19T00:00:00Z","submission_deadline_time":"10:00","project_ctry_name":"Eastern and Southern Africa","project_id":"P171967","project_name":"Regional Infrastructure Finance Facility (RIFF) Project","bid_reference_no":"ZM-COMESA -394070-CS-LCS","bid_description":"Human Resource Management System","procurement_group":"CS","procurement_method_code":"LCS","procurement_method_name":"Least Cost Selection","contact_address":"Ben Bella Road, P. O. Box 30051, Lusaka","contact_ctry_name":"Zambia","contact_email":"jmutale@comesa.int","contact_name":"Mohamed Kheir Elginaid","contact_organization":"COMESA","contact_phone_no":"+260979413591","submission_date":"2024-03-21T00:00:00Z","notice_text":"
COMMON MARKET FOR EASTERN AND
\n\nSOUTHERN AFRICA
\n\n\n\n
| \n\t\t\t السوق المشتركة للشرق والجنوب الأفريقى \n\t\t\t | \n\t\t
| \n\t\t\t MARCHE COMMUN \n\t\t\t | \n\t\t
REQUEST FOR EXPRESSION OF INTEREST
\n\n(FIRM SELECTION)
\n\n\n\n
NAME OF PROJECT: REGIONAL INFRASTRUCTURE FINANCE FACILITY (RIFF) PROJECT
\n\nGRANT NO: D6780-3A
\n\nASSIGNMENT TITLE: PROCUREMENT OF A HUMAN RESOURCE MANAGEMENT SYSTEM . REFERENCE No. ZM-COMESA - 394070-CS-LCS
\n\nISSUED ON : 21 MARCH 2024
\n\nThe Common Market for Eastern and Southern Africa (COMESA) received a grant from the World Bank towards the implementation of the Regional Infrastructure Finance Facility project and intends to apply a portion of the proceeds of this grant to eligible payments under the contract for the procurement of a Human Resource Management System.
\n\nThe Common Market for Eastern and Southern Africa (COMESA) is a regional grouping of 21 African States which have agreed to promote regional integration through trade development and transport facilitation. COMESA's objectives include sustainable economic development through economic and social progress in all Member States through increased cooperation and integration in all fields of development particularly in Trade, Customs and Monetary Affairs, Transport, Communication and Information Technology, Industry and Agriculture, Energy, Environment and Natural Resources including Gender and Social Development. The Secretariat is based in Lusaka, Zambia.
\n\nThe COMESA Secretariat wishes to procure a Human Resource Management System that will be a digital platform to be used to support the COMESA Secretariat’s Human Resource processes. The System will among others help to streamline recruitment management, benefits administration, payroll management, employee data, employee performance, compensation management, timesheets and other Human Resource Management functions. It will also leverage technology to increase efficiency and effectiveness in the management of the Human Resource functions and ensure reliability and integrity of the data.
\n\nThe main objectives of the Human Resources Management system is to help COMESA enhance its systems, improve productivity, availability, reliability, and flexibility, and minimize response time in a cost-effective way. Furthermore, it is expected that a new HRMS will help COMESA to:
\n\nThe following problems need to be resolved:
\n\nThe detailed Terms of Reference (TOR) for the assignment are attached to this request for Expressions of Interest (EOI).
\n\nThe Common Market for Eastern and Southern Africa now invites eligible consultants to indicate their interest in providing these services. Interested consultants must provide information indicating that they are qualified to perform the services (brochures, description of similar assignments, core business and not less than 10 years’ experience in similar assignments, relevant experience, technical and managerial capability of the firm, etc). Consultants may constitute joint ventures to enhance their chances of qualification but should indicate clearly whether the association is in the form of a joint venture. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\nThe attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” November 2020 setting forth the World Bank’s policy on conflict of interest.
\n\nExpressions of interest must be submitted in written to the following email address;
\n\nTenders@comesa.int with a copy to procurement@comesa.int
\n\nASSIGNMENT TITLE:PROCUREMENT OF A HUMAN RESOURCE MANAGEMENT SYSTEM. REFERENCE No. ZM-COMESA -394070-CS-LCS
\n\nATT: THE HEAD OF PROCUREMENT, COMESA SECRETARIAT, BEN BELLA ROAD, LUSAKA, ZAMBIA
\n\nCLOSING DATE FOR SUBMISSION
\n\nThe Closing date for receipt of Expression of Interest is 19th April 2024 at 10:00 hours Central Africa Time (CAT)
\n\nFurther information can be obtained at the address below during office hours, 09:00 - 17: 00 hours Central Africa Time (CAT) to the following address.
\n\nCOMESA Secretariat, Ben Bella Road, Lusaka, Zambia
\n\nEmail address: procurement@comesa.int
\n\n\n\n
NB: Physical submission of EOIs shall not be accepted.
\n\nANNEX 1: TERMS OF REFERENCE
\n\nCOMMON MARKET FOR EASTERN AND
\n\nSOUTHERN AFRICA
\n\n\n\n
\n
The Common Market for Eastern and Southern Africa (COMESA) is a regional grouping of 21 African States which have agreed to promote regional integration through trade development and transport facilitation. COMESA's objectives include sustainable economic development through economic and social progress in all Member States through increased co-operation and integration in all fields of development particularly in Trade, Customs and Monetary Affairs, Transport, Communication and Information Technology, Industry and Agriculture, Energy, Environment and Natural Resources including Gender and Social Development. The Secretariat is based in Lusaka, Zambia.
\n\nThe COMESA Secretariat wishes to procure a Human Resource Management System that will be a digital platform to be used to support the COMESA Secretariat’s Human Resource processes. The System will among others help to streamline recruitment management, benefits administration, payroll management, employee data, employee performance, compensation management, and timesheets. It will also leverage technology to increase efficiency and effectiveness in the management of the Human Resource functions and ensure reliability and integrity of the data.
\n\nThis document identifies the User requirements, Functional and Non-functional specifications for a Human Resource Management System (HRMS) for COMESA Secretariat. Furthermore, it specifies the scope of work, methodology and deliverables for the HRMS project.
\n\nThe main objectives of the project are to help COMESA to enhance its systems to improve productivity, availability, reliability, and flexibility, and minimize response time in a cost-effective way. Furthermore, it is expected that a new HRMS will help COMESA to:
\n\nThe following problems need to be resolved:
\n\nThe scope of work of the project is as follows:
\n\nThe supplier is expected to implement a comprehensive user friendly HRMS solution and to customize the HRMS package as per COMESA user requirements.
\n\nThe HRMS solution shall be developed using a modular approach to enhance flexibility, scalability, and maintainability. The solution shall consist of distinct modules, with each module catering to specific HRMS functionalities such as employee management, recruitment, onboarding, benefits administration, payroll, etc.
\n\nThe core HRMS functions and the Payroll functions will be treated as independent systems and be implemented as a separate, dedicated module. Integration between core HRMS and Payroll modules shall be seamless, enabled through a Service Oriented Architecture (SOA) approach or any other integrating approach that follows industry best practices.
\n\nThe application should be fully integrated with the Sun Accounting System, COMESA Portal, Document Management System, active directory and with a workflow management system.
\n\nThe bidder should provide an effective and efficient data migration approach of all existing data from the current system (Smart HR) to the configured environment. The successful bidder will be expected to provide full support to the COMESA during the data migration phases, including the identification and resolution of data quality issues.
\n\nThe bidder shall provide a detailed training plan to ensure proper knowledge transfer to the business users as well as the IT Administrators. The bidder shall provide specific training programme for:
\n\nThe successful bidder will be required to provide a comprehensive set of documentations regarding the application system including the solution blueprint, system manual, installation manual and user manual.
\n\nThe Bidder should provide a minimum of two (3) months on-site post implementation support.
\n\nThe warranty period should be for a period of 12 months, effective immediately after the expiry of the on-site post implementation support period. The warranty shall cover all configurations and functions as stated in the scope of the work for corrective maintenance.
\n\nBidders shall submit their support and maintenance costs related to support over the next two (2) years after the warranty period, based on an agreed Service Level Agreement (SLA) (8x5). The support shall cover among other troubleshooting/bug fixing, patch management, fine tuning and health checks. Bidder should also provide the response time to blocking/non-blocking issues as well as their rates on an hourly basis for any intervention that is not covered under SLA. COMESA reserves the right to proceed with award and renewal of the Maintenance agreement.
\n\n\n\n
The specifications of the Human Resource Management System include features which have been divided into Functional Solution Requirements and non-functional solutions Requirements as follows:
\n\n6.1 Functional Systems Requirements
\n\nFunctional requirements define what a system must do, and the features it must have to fulfil user Requirements. This enables a system to meet the specific user requirements and describe the system behavior under specific conditions.
\n\nThe specific features and functions of Human Resource Management System to serve the requirement of the COMESA Secretariat will require to have the following modules with the descriptions indicated below:
\n\nThe core HR module should be able to store all the required information about employees and will be the main repository for functionality that is applicable to the whole Human Resource management system. This would be Employee Master Data that will have employees’ information in one centralized database. The employee information will include the following: employee details (name, date of birth, age, address, emergency contacts, next of kin, salary, job title, grade, Division/Unit, incremental dates, dependent information, effective date of contract, contract expiry date, etc.), employment history, employee qualifications, benefits and compensation, performance history, etc.
\n\nRecruitment module would enable the Secretariat to manage all recruitment activities using a single, intuitive self-service interface. The recruitment module shall provide facilities for job posting, candidate sourcing, application management, screening, and assessment of candidates. The automation of the recruitment function would assist in the shortlisting process as applicants would submit their applications online and the shortlisting would be seamlessly done sieving the applications based on a set criterion in line with the job requirements. The automation of the recruitment would reduce purported biases in the shortlisting process thereby promoting objectivity and fairness of the entire process. The system shall be used to schedule and manage interviews, maintain a candidate database for future reference and talent acquisition.
\n\nThe onboarding module should help the Secretariat to effectively onboard and integrate new employees into the company. The onboarding module aims to create a positive and engaging experience for new hires, fostering their connection to the organization and setting them up for success. By automating and centralizing onboarding processes, it saves time, reduces paperwork, and ensures consistent and standardized onboarding practices across the organization. Some of the tools and functionalities to streamline the process of welcoming, orienting, and training new hires, ensuring a smooth transition and facilitating their productivity from day one. Some of the features include pre-boarding, new hire paperwork & documentation, orientations, etc.
\n\nThis module should help manage the administration of benefits that aligns with the Secretariats applicable benefits and policies, and the approved budget. It should enable users to factor in benefits such as Medical, Education Allowance, Dependency and Spouse Allowances, Overtime, Advances, Acting Allowance (where applicable) and any other applicable benefits. Employees should be able to have easy access to applicable benefits and how they have been utilized through self-service. Features of the module should among others include:
\n\nSelf-Service Human Resources will enable staff in the Secretariat to be able to manage information through interfaces personalized to their roles, on-line experience, work content, language, and information needs. Staff would be given user rights to access the Employee Self-Service Module that would allow them to do the following:
\n\nPerformance Management is a key module that would enable the Secretariat to continuously measure the performance of its employees effectively. It should have five components that include planning, monitoring, performance feedback, developing, rating, and rewarding. These components should work together and support each other to ensure effective performance management.
\n\nThe performance management module should be customized to suit the current Performance Management system being used by the Secretariat, which is the Balance Scorecard. It should also have features to be aligned to other Performance Management Systems.
\n\nIt should enable users to look back through data and offer future performance guides according to desired KPIs and goals. It must also offer tailored and customizable analytics and reports from system’s data with real-time information and reporting that facilitates timely decisions that enhance performance against KPIs.
\n\nThe HRMS should have a Training and Development module that offers a full range of learning options manageable from one interface. This includes mapping activities against competency frameworks for personal performance management and connecting learning outcomes to desirable skill-building.
\n\nThis module should ensure that training interventions are made in a systematic manner to avoid haphazard requests for training. Training should be needs based and the module should make it simple track training and make informed development decisions. It should enable users to access personal training records, future training needs/requirements and personal development archives.
\n\nAs a process of tracking employee working hours, the time and attendance model is very critical as it would assist COMESA Secretariat to unlock functions like absence management, employee scheduling, clocking in and out, compliance, cost estimates, and payroll integration. It would provide features to track and manage the absence of employees and capture working hours on a timesheet. It is very necessary that the module should be aligned to the Secretariats policies and practices. The key features of the module should among others include:
\n\nLeave Management Software facilitates the effective and smooth management of personnel leave. It will enable the Human Resources Unit to always be up to date with the leave management. Its main objective is to handle employees' leave requests impartially while ensuring that the employees' absence from work does not adversely affect the business. The system facilitates the total leave process, from completing leave applications by employees, leave application approval by HR and the final approving Officer. The salient features required for this module should among others include:
\n\n\n\n
The Payroll Administration Module shall be treated as independent system. However, the system shall allow seamless integration between the HRMS and Payroll modules. As an extension of the Core HR module, it would be used to maintain payroll data and manage the payroll process. It is critical in reducing set-up costs, administrative time, and processing errors. The key features of the module should among others include:
\n\n\n\n
The system should provide a flexible management reporting tool with data extraction in various formats such as PDF or Excel and includes drilling capabilities. It should include interactive dashboards and highly formatted reporting. Users should be able to design their own reports and generate them in a wide range of formats including listing, charts, and pivot tables. Users should be able to access data at different levels of granularity in a single report itself.
\n\nThe objective is to facilitate decision-making with regards to HR Management.
\n\n\n\n
6.2 Non-Functional Requirements
\n\nNon-functional requirements or features are not related to the system functionality but define how the system should perform. Some examples are the technical specifications, which are components of an HR system including security, scalability, user friendliness speed, Usability, Maintainability, Support, Regulatory, Compatibility and integrability among others are detailed below.
\n\n\n\n
These features are usually expressed as constraints or criteria that define a level of freedom for developers or users. Although non-functional requirements may seem a bit subtler, they are still as important as functional features. The description of the features that will be required in the Human Resource System are as follows:
\n\nThe user interface is key to application usability. The System should include content presentation, application navigation, and user assistance.
\n\nRole-based User Groups: The system must provide users with screens focusing on their roles (minimizing clutter).
\n\nDynamic content presentation: Users should be provided with in data presentation. The system should allow users to select appropriate settings and property values on display options that fits their preferences, e.g., choice of whether data appears in a grid, a chart, or a grid/chart combination.
\n\nUser assistance: the system should provide online help that includes comprehensive instructions on using each feature. The users should be provided with default mechanisms for accessing help pages e.g., by clicking the question mark icon across all the screens or a distinct menu Help > Help... menu option in the menu bar. A link to a comprehensive help resource should be provided in various formats e.g., Wiki, PDF etc.
\n\nUser navigation: the system should provide a simple traceable navigation of the entire system with options clearly showing the users where they are and how they can navigate away from the current screens and consequences of doing so.
\n\nSaving users’ work: The system should provide users performing data manipulation tasks to save their work at a certain point or make a particular view of the data available to other users.
\n\nBranding guide: the system interface design will adhere to the COMESA branding guide which shall be provided.
\n\nAll server-side components must execute on server-class computers. All client-side components must execute on workstation-class and personal-class computers.
\n\nWeb browser: The system must provide an option to be accessed via the internet using the latest browsers e.g., Chrome, Edge, Mozilla, Safari with backward compatibility support to 2 versions.
\n\nNote: in a scenario where the system uses third party plugins to run, this must be stated in advance for information security tests and clearance.
\n\nCommunication standards and Network server communications protocols: All communications between the server components and user interactions must be encrypted to safeguard user and data privacy. Only secure protocols shall be permitted e.g., HTTPS, FTPS with appropriate authentication and authorization mechanisms.
\n\nElectronic forms: the system must provide interfaces using electronic forms either on the browser or client application. The forms must be secured.
\n\nData transfer rates: The system must provide appropriate data transfer rates that shall be agreed upon meeting performance requirements.
\n\nE-mail: the system must provide communication mechanisms with various stakeholders or user groups within the system. This can be achieved via forms that create support tickets or defined emails on the COMESA (comesa.int) domain.
\n\nCommunication security or encryption: end to end encryption must be provided in all the interactions in the system e.g., chat facilities, web browsers, mobile apps etc.
\n\nThe system should be responsive and perform efficiently, even with many concurrent users and data. It should have acceptable response times for tasks such as employee data retrieval, report generation, and system updates. System performance is the most important quality in non-functional requirements and affects almost all the other preceding ones. A stress test is to be performed by the vendor once the system is commissioned.
\n\nThe reliability, availability, and maintainability (RAM) features fall exclusively under these requirements.
\n\nReliability is the probability and percentage of the software performing without failure for a specific number of uses or amount of time.
\n\nThe system should be designed to minimize downtime through robust error handling, fault tolerance, and backup and recovery mechanisms. It should also have appropriate monitoring and alerting capabilities to identify and address potential issues proactively.
\n\nThis feature indicates the average time, ease, and rapidity with which a system can be restored after a failure.
\n\nRecoverability is the ability to recover from a crash or a failure in the system and return to full operations.
\n\nThis feature indicates the system’s storage capacity, which is dependent on its type and characteristics. The system should have enough storage capacity and backup to store all the employee data.
\n\nThis feature indicates how easy it is to perform service when necessary.
\n\nSecurity measures ensure the software’s safety against espionage or sabotage. These features are necessary even for stand-alone systems and it is necessary to ensure that access to sensitive data is restricted or limited. Some security features may include encryption of data on database and web services, implementation using HTTPS, only authorized users are able to access the system via an authentication mechanism and Role based access.
\n\nThe HRMS shall implement secure user authentication mechanisms, including username/password, multi-factor authentication (MFA), or Single Sign-On (SSO). User access to HRMS functionalities and data shall be role-based, with strict control over user permissions. The system shall enforce strong password policies, requiring password complexity, regular expiration, and lockout after multiple failed login attempts. Additionally, employee data, such as personal information, financial records, and performance evaluations, shall be encrypted both at rest and during transmission to safeguard data privacy. The HRMS shall comply with data privacy regulations and ensure data subject rights, including data access, rectification, and erasure (right to be forgotten).
\n\nA detailed audit trail of user activities, including login attempts, password changes, and data access, shall be maintained, along with continuous monitoring for potential security threats. Access control measures shall be implemented within the HRMS, enforcing role-based restrictions on specific modules and data based on user roles and responsibilities. Administrators will have the necessary authority to grant, revoke, or modify user access rights as required.
\n\nEmployee data should be securely stored in a centralized database, protected against unauthorized access or tampering. The system shall incorporate mechanisms to prevent common security risks or OWASP top ten vulnerabilities, such as SQL injection attacks. All communications between the user's browser and the HRMS shall be encrypted using HTTPS to prevent eavesdropping and man-in-the-middle attacks. Additionally, the HRMS should implement secure session management to prevent session hijacking and enforce session timeouts after a period of inactivity. The system should allow to perform regular data backups to ensure data integrity and facilitate data recovery in case of system failures or data loss.
\n\nThese factors concern the software’s environment in terms of how long it should be operational and what external factors might affect it.
\n\nData integrity refers to maintaining and assuring data accuracy and consistency over its entire lifecycle. If this factor is corrupted, data is lost due to a database error.
\n\nAll system components must follow a common and standard set of exchange formats to exchange data. It is essential to follow standards in order to ensure interoperability.
\n\nThis feature concerns the users as it indicates how effectively they can learn and use a system. It defines how difficult it will be for a user to learn and operate the system. Usability can be assessed from different points of view such as the level of user friendliness and ease of use of the system or how simple it is to understand the interface, buttons and headings.
\n\n\n\n
The robustness or the elasticity of a system is a major quality to be considered.
\n\nFailing to meet non-functional requirements will cause users dissatisfaction and will ultimately lead the system to fail in the market.
\n\nThis is a very critical feature in any system as it facilitates the integration of multiple IT components to work seamlessly together. Since COMESA Secretariat uses the sun system to process payment, the integration of the two systems is a must. The HRMS should also be able to integrate with other systems such as time and attendance, document management systems, workflow and Business Intelligence. It should provide standardized interfaces (APIs) or support industry-standard integration protocols to facilitate data exchange and interoperability.
\n\nThe HRMS should adhere to relevant legal and regulatory requirements, such as data protection and privacy regulations (e.g., GDPR) and employment law. It should support features and controls to ensure compliance, such as data retention policies, audit trails, and consent management.
\n\nHRMS should be accessible and functional on mobile devices, allowing users to perform essential tasks on smartphones or tablets. The user interface should be responsive and optimized for mobile screens, enabling employees and managers to access HR information on the go.
\n\nThe following mandatory deliverables should be provided:
\n\n| \n\t\t\t SN \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Details \n\t\t\t | \n\t\t
| \n\t\t\t 1. \n\t\t\t | \n\t\t\t\n\t\t\t Project Management Plan and Project Documents \n\t\t\t | \n\t\t\t\n\t\t\t The project management plan shall cover the following aspects: \n\n\t\t\t
\n\n\t\t\t The supplier shall update the project plan at the end of each project phases. Furthermore, the supplier is expected to provide regular weekly progress reports or as specified by COMESA project steering committee. \n\t\t\t | \n\t\t
| \n\t\t\t 2. \n\t\t\t | \n\t\t\t\n\t\t\t Solution Blueprint \n\t\t\t | \n\t\t\t\n\t\t\t The solution blueprint shall cover all the functional, technical, migration and security requirements as well as the system architecture of the proposed solution. \n\t\t\t | \n\t\t
| \n\t\t\t 3. \n\t\t\t | \n\t\t\t\n\t\t\t Training \n\t\t\t | \n\t\t\t\n\t\t\t Training for business users as well as Administration training for IT department and IT Auditor. A comprehensive user manuals and Administrator manual for each module configured shall be delivered. \n\t\t\t | \n\t\t
| \n\t\t\t 4. \n\t\t\t | \n\t\t\t\n\t\t\t User Acceptance Test Document \n\t\t\t | \n\t\t\t\n\t\t\t Bidder should submit the UAT test scripts and ensure that all the UAT scenarios are catered for the requirements expressed by the users. The UAT exercise should consist of different rounds of testing. The bidder should ensure that a full-fledged testing has been carried out prior to UAT. \n\t\t\t | \n\t\t
| \n\t\t\t 5. \n\t\t\t | \n\t\t\t\n\t\t\t A fully operational and bug free efficient system as per requirement \n\t\t\t | \n\t\t\t\n\t\t\t The supplier shall provide a fully operational and bug free system prior to Go-Live. The following will have to be addressed to the satisfaction of the users prior to Go-Live of the system: \n\n\t\t\t
| \n\t\t
| \n\t\t\t 6. \n\t\t\t | \n\t\t\t\n\t\t\t Commissioning report \n\t\t\t | \n\t\t\t\n\t\t\t The commissioning report shall include among others: \n\n\t\t\t
The sign-off shall be done at the end of the operational acceptance. \n\t\t\t | \n\t\t
| \n\t\t\t 6. \n\t\t\t | \n\t\t\t\n\t\t\t Warranty Plan \n\t\t\t | \n\t\t\t\n\t\t\t The bidder shall provide all the terms and condition of the warranty. \n\t\t\t | \n\t\t
| \n\t\t\t 7. \n\t\t\t | \n\t\t\t\n\t\t\t Support Agreement \n\t\t\t | \n\t\t\t\n\t\t\t The bidder shall provide all the terms and condition of the support. Furthermore, the bidder should provide a monthly progress report on maintenance & support activities and a periodic SLA performance report. \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
The structure of payment shall be as follows:
\n\n| \n\t\t\t S.N \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Payment \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report with agreed project implementation plan \n\t\t\t | \n\t\t\t\n\t\t\t 20% \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Detailed Software Requirements Specifications \n\t\t\t | \n\t\t\t\n\t\t\t 30% \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Solution Prototype based on the Solution Blueprint \n\t\t\t | \n\t\t\t\n\t\t\t 30% \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Go-live \n\t\t\t | \n\t\t\t\n\t\t\t 20% \n\t\t\t | \n\t\t
| \n\t\t\t S.N \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Payment \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 12 Months post go-live Warranty \n\t\t\t | \n\t\t\t\n\t\t\t 0% \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Annual Maintenance Contract \n\t\t\t | \n\t\t\t\n\t\t\t 25% per quarter \n\t\t\t | \n\t\t
\n\n
Bidders shall give a breakdown of the prices as per below Bill of Quantity:
\n\n| \n\t\t\t Items \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Qty \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t\t\n\t\t\t Amount (USD) \n\t\t\t | \n\t\t
| \n\t\t\t Implementation of HCM Modules (Recruitment and Selection, Onboarding, Human Resource, Training & Development, Leave Management, Performance Management, Time & Attendance, Employee Self-service) & Interfaces including 1 year full warranty. \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Lot \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Implementation of Payroll module, Self-Services & Interfaces including 1 year full warranty. \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Lot \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Reports and Analytics Module \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Lot \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Training on HCM Modules \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Lot \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Training on Payroll module \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Lot \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1 Year Full Maintenance – HCM Modules \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Lot \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1 Year Full Maintenance – Payroll Modules \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Lot \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
The bidder is expected to describe how the firm intends to manage all aspects of the work to be performed, including schedules for completion of tasks/subtasks, procedures for scheduling and cost control.
\n\nThe supplier should commit to submit Unit Test Plans, System Test Plans, Integration Test Plans, Load and Stress Test Plan. The Test Results should be submitted to COMESA as evidence of full-fledged testing carried out prior to UAT.
\n\nThe supplier should submit UAT test scripts to ensure that the UAT scenarios cater for all the requirements expressed by the users. A comprehensive user manual should be made available before the training.
\n\n\n\n
The UAT exercise should consist of different rounds of testing as follows:
\n\nThe bidder shall provide a proper Quality Assurance plan to ensure the success of project. The bidder should ensure that all work products are evaluated and that evidence is provided to the fact that:
\n\nAs the implementation and adoption of business process changes will be vital to the success of the project, the consultant should be able to explain and communicate business process changes and their associated requirements to individuals throughout the COMESA including to executive managers, division heads, subject matter experts, and end-users. The consultant shall provide guidance and mentor the project core team to successfully implement the overall business transformation and system changes for the COMESA.
\n\nBased upon the proposed project approach and work plan, provide a Project Gantt chart detailing the project schedule, phase, task and subtask duration, proposed phasing for roll-out of proposed system and highlight key milestone dates that illustrates the duration of tasks listed in the scope of work and identifies results and deliverable milestones.
\n\nA company profile of the Bidder as well as a list of staff that would be involved in the project and their respective qualifications and experience should be provided.
\n\nIn this respect, Bidders are required to submit information on reference sites and staff profiles as per format at Annex II
\n\nCOMESA shall be notified in writing of any change or replacement of staff being assigned on the project as per their response of the bidding document. Respective qualifications and experience of any new staff joining the implementation team should be provided. COMESA reserves the right to approve any such change.
\n\n\n\n
To be eligible for this exercise, bidders should have at least three (3) reference sites where they have successfully implemented a similar project.
\n\nAnnex 1: Team Composition Template
\n\n| \n\t\t\t Table 1: Work Assignment and Manpower Input in Man Months \n\t\t\t | \n\t\t|||||
| \n\t\t\t SN \n\t\t\t | \n\t\t\t\n\t\t\t Name of Expert \n\t\t\t | \n\t\t\t\n\t\t\t Designation \n\t\t\t | \n\t\t\t\n\t\t\t Manpower Input in Months \n\t\t\t | \n\t\t||
| \n\t\t\t Remote \n\t\t\t | \n\t\t\t\n\t\t\t On-Site \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t|||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t John Doe \n\t\t\t | \n\t\t\t\n\t\t\t Project Manager \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Jane Doe \n\t\t\t | \n\t\t\t\n\t\t\t Solution Architect \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Expert III \n\t\t\t | \n\t\t\t\n\t\t\t Designation III \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Expert IV \n\t\t\t | \n\t\t\t\n\t\t\t Designation IV \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Expert V \n\t\t\t | \n\t\t\t\n\t\t\t Designation V \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Expert VI \n\t\t\t | \n\t\t\t\n\t\t\t Designation VI \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Expert VII \n\t\t\t | \n\t\t\t\n\t\t\t Designation VII \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Expert VIII \n\t\t\t | \n\t\t\t\n\t\t\t Designation VIII \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
\n\n
Annex 2: Individual Team Profiles
\n\n| \n\t\t\t Curriculum Vitae: Expert 1 \n\t\t\t | \n\t\t||||||
| \n\t\t\t Role in the Project \n\t\t\t | \n\t\t\t\n\t\t\t Role X \n\t\t\t | \n\t\t|||||
| \n\t\t\t Name of Expert \n\t\t\t | \n\t\t\t\n\t\t\t Expert 1 \n\t\t\t | \n\t\t|||||
| \n\t\t\t Date of Birth \n\t\t\t | \n\t\t\t\n\t\t\t Dd/mm/yyyy \n\t\t\t | \n\t\t|||||
| \n\t\t\t Nationality \n\t\t\t | \n\t\t\t\n\t\t\t XXXX \n\t\t\t | \n\t\t|||||
| \n\t\t\t Education \n\t\t\t | \n\t\t||||||
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Degree \n\t\t\t | \n\t\t\t\n\t\t\t College \n\t\t\t | \n\t\t\t\n\t\t\t Year \n\t\t\t | \n\t\t|||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Bacheleor of Science XXX \n\t\t\t | \n\t\t\t\n\t\t\t College Name \n\t\t\t | \n\t\t\t\n\t\t\t 2002 \n\t\t\t | \n\t\t|||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Master of Science XXX \n\t\t\t | \n\t\t\t\n\t\t\t College Name \n\t\t\t | \n\t\t\t\n\t\t\t 2010 \n\t\t\t | \n\t\t|||
| \n\t\t\t Professional Certifications \n\t\t\t | \n\t\t||||||
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Certification \n\t\t\t | \n\t\t\t\n\t\t\t Body and Number \n\t\t\t | \n\t\t\t\n\t\t\t Status \n\t\t\t | \n\t\t|||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Certified XXX \n\t\t\t | \n\t\t\t\n\t\t\t Body X Certificate # \n\t\t\t | \n\t\t\t\n\t\t\t Active \n\t\t\t | \n\t\t|||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Certified XXX \n\t\t\t | \n\t\t\t\n\t\t\t Body X Certificate # \n\t\t\t | \n\t\t\t\n\t\t\t Expired \n\t\t\t | \n\t\t|||
| \n\t\t\t Expert Profile Summary \n\n\t\t\t\n\t\t\t | \n\t\t||||||
| \n\t\t\t Work Experience \n\t\t\t | \n\t\t||||||
| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Employer \n\t\t\t | \n\t\t\t\n\t\t\t From \n\t\t\t | \n\t\t\t\n\t\t\t To \n\t\t\t | \n\t\t\t\n\t\t\t Designation \n\t\t\t | \n\t\t||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Employer X \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t Designation x \n\t\t\t | \n\t\t||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Employer X \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t Designation x \n\t\t\t | \n\t\t||
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Employer X \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t Designation x \n\t\t\t | \n\t\t||
| \n\t\t\t Project Experience Related to Current Assignment \n\t\t\t | \n\t\t||||||
| \n\t\t\t Project Client \n\t\t\t | \n\t\t\t\n\t\t\t Client Name \n\t\t\t | \n\t\t|||||
| \n\t\t\t Project Summary \n\n\t\t\t\n\t\t\t | \n\t\t||||||
| \n\t\t\t Responsibilities in the project \n\n\t\t\t\n\t\t\t | \n\t\t||||||
| \n\t\t\t Technologies Used \n\t\t\t | \n\t\t\t\n\t\t\t Technology 1, Technology 2, Technology N \n\t\t\t | \n\t\t|||||
| \n\t\t\t Sign \n\t\t\t | \n\t\t\t\n\t\t\t Expert Signature \n\t\t\t | \n\t\t\t\n\t\t\t Date \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/00 \n\t\t\t | \n\t\t|||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
"},{"id":"OP00280715","notice_type":"Request for Expression of Interest","noticedate":"21-Mar-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-04-19T00:00:00Z","submission_deadline_time":"10:00","project_ctry_name":"Eastern and Southern Africa","project_id":"P171967","project_name":"Regional Infrastructure Finance Facility (RIFF) Project","bid_reference_no":"ZM-COMESA -394071-CS-LCS","bid_description":"Planning and Budgeting System","procurement_group":"CS","procurement_method_code":"LCS","procurement_method_name":"Least Cost Selection","contact_address":"Ben Bella Road, P. O. Box 30051, Lusaka","contact_ctry_name":"Zambia","contact_email":"jmutale@comesa.int","contact_name":"Mohamed Kheir Elginaid","contact_organization":"COMESA SECRETARIAT","contact_phone_no":"+260979413591","submission_date":"2024-03-21T00:00:00Z","notice_text":"
COMMON MARKET FOR EASTERN AND
\n\nSOUTHERN AFRICA
\n\n\n\n
| \n\t\t\t السوق المشتركة للشرق والجنوب الأفريقى \n\t\t\t | \n\t\t
| \n\t\t\t MARCHE COMMUN \n\t\t\t | \n\t\t
REQUEST FOR EXPRESSION OF INTEREST
\n\n(FIRM SELECTION)
\n\nNAME OF PROJECT: REGIONAL INFRASTRUCTURE FINANCE FACILITY
\n\n(RIFF) PROJECT
\n\nGRANT NO: D6780-3A
\n\nASSIGNMENT TITLE: PROCUREMENT OF A PLANNING & BUDGETING SYSTEM
\n\nISD No. REFERENCE No. ZM-COMESA -394071-CS-LCS
\n\nISSUED ON : 21 MARCH 2024
\n\nThe Common Market for Eastern and Southern Africa (COMESA) received a grant from the World Bank towards the implementation of the Regional Infrastructure Finance Facility project and intends to apply a portion of the proceeds of this grant to eligible payments under the contract for the procurement of a planning and budgeting system.
\n\nThe Common Market for Eastern and Southern Africa (COMESA) is a regional grouping of 21 African States which have agreed to promote regional integration through trade development and transport facilitation. COMESA's objectives include sustainable economic development through economic and social progress in all Member States through increased co-operation and integration in all fields of development particularly in Trade, Customs and Monetary Affairs, Transport, Communication and Information Technology, Industry and Agriculture, Energy, Environment and Natural Resources including Gender and Social Development. The Secretariat is based in Lusaka, Zambia.
\n\nCOMESA Secretariat prepares and submits an annual work programme and budget for consideration and approval of the COMESA Council of Ministers. The annual budget incorporates the approved Member States contributions and grants for implementation of the annual work programme and is analyzed based on various cost centers. The work programme incorporates the activities, budget, expected results and timeline for a particular focus area. Each division and unit are required to prepare and submit a costed work programme in line with its mandate, following which the work programmes and budget proposals are consolidated.
\n\nThe current Planning and Budgeting process at COMESA is manual. Ms-Excel templates are provided to programme and budget holders to capture planning and budgeting information, which are then submitted to Budget and Finance Division for rationalization and consolidation.
\n\nThe COMESA wish to procure a digital Planning and Budgeting system to digitize the current manual preparation and consolidation of the work programme and budget by various Units and Divisions of the Secretariat
\n\nIt is expected that a digital Planning and Budgeting system at COMESA Secretariat will resolve the following:
\n\nvii Reports: Current manual system does not address all stakeholders reporting needs.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment are attached to this request for Expressions of Interest (EOI).
\n\nThe Common Market for Eastern and Southern Africa now invites eligible consultants (firms) to indicate their interest in providing these services. Interested consultants must provide information indicating that they are qualified to perform the services (brochures, description of similar assignments, core business and not less than 10 years in business, experience in similar conditions, relevant experience, technical and managerial capability of the firm, etc). Consultants may constitute joint ventures to enhance their chances of qualification. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\nThe attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” November 2020 setting forth the World Bank’s policy on conflict of interest.
\n\nSUBMISSION
\n\nExpressions of interest must be submitted in written to the following email address;
\n\nTenders@comesa.int copy procurement@comesa.int
\n\nASSIGNMENT TITLE:PROCUREMENT OF A PLANNING & BUDGETING SYSTEM
\n\nREFERENCE No. ZM-COMESA -394071-CS-LCS
\n\nATT:THE HEAD OF PROCUREMENT,COMESA SECRETARIAT,BEN BELLA ROAD,LUSAKA, ZAMBIA
\n\nCLOSING DATE FOR SUBMISSION
\n\nThe Closing date for receipt of Expression of Interest is 19th April 2024 at 10:00 hours Central Africa Time (CAT)
\n\nFurther information can be obtained at the address below during office hours, 09 00 - 1700hours Central Africa Time (CAT) to the following address.
\n\nCOMESA Secretariat,Ben Bella Road Lusaka, Zambia
\n\nEmail address: Procurement comesa.int.
\n\nNB: Physical submission of EOIs shall not be accepted.
\n\nATTACHMENT 1: TERMS OF REFERENCE
\n\nThe Common Market for Eastern and Southern Africa (COMESA) is a regional grouping of 21 African States which have agreed to promote regional integration through trade development and transport facilitation. COMESA's objectives include sustainable economic development through economic and social progress in all Member States through increased co-operation and integration in all fields of development particularly in Trade, Customs and Monetary Affairs, Transport, Communication and Information Technology, Industry and Agriculture, Energy, Environment and Natural Resources including Gender and Social Development. The Secretariat is based in Lusaka, Zambia.
\n\nCOMESA Secretariat prepares and submits an annual work programme and budget for consideration and approval of the COMESA Council of Ministers. The annual budget incorporates the approved Member States contributions and grants for implementation of the annual work programme and is analyzed based on various cost centres. The work programme incorporates the activities, budget, expected results and timeline for a particular focus area. Each division and unit are required to prepare and submit a costed work programme in line with its mandate, following which the work programmes and budget proposals are consolidated.
\n\nThe current Planning and Budgeting process at COMESA is manual. Ms Excel templates are provided to programme and budget holders to capture planning and budgeting information, which are then submitted to Budget and Finance Division for rationalization and consolidation.
\n\nThe COMESA wish to procure a digital Planning and Budgeting system to digitize the current manual preparation and consolidation of the work programme and budget by various Units and Divisions of the Secretariat
\n\nIt is expected that a digital Planning and Budgeting system at COMESA Secretariat will resolve the following:
\n\nThe main objectives of the project are to:
\n\nThe scope of work of the project is as follows:
\n\n\n\n
\n\n
An Integrated Planning & Budgeting Application software should provide the COMESA Secretariat with a single window platform and a repository for an up-to-date consolidated version of information concerning organisation performance. It will give all users an access to planning & budgeting information and enhance the budget performance reporting. It is expected to significantly improve the way of managing planning and budgeting, sharing of information to different stakeholders, automated budget performance reporting, and statistical data within a secured environment.
\n\nThe proposed system architecture for an integrated Planning and Budgeting system is as below:
\n\nThe software will comprise of the following modules:
\n\nThe informative portal will be accessible to COMESA staff and other stakeholders and will be a single source of information for all COMESA internal policies, guidelines, procedures and processes with regard to planning, budgeting, procurement, monitoring and evaluation. Staff will be able to access information for current and past years. The informative portal should include Online Helpdesk/ Customer Support facilities like Chatbots (AI features) for Frequently Asked Question (FAQ).
\n\nThe core Planning and Budgeting software will cater for the following activities:
\n\nThe system should internal stakeholders namely authorized users from Divisions/Units and executive management to undertake the above outlined tasks in a consistent and standardized manner while accommodating the following limitations:
\n\nDuring budget implementation the system should allow budget reallocation, reassignment based on the organisation requirements and also allow budget rollover for extra budgetary resources and budget savings for member states. Provision should be given for budgeting and reporting on in kind contribution.
\n\nThe system should include a module that will capture staff budget for consolidation in the overall budget.
\n\nThe automated workflow will allow COMESA users to have a single view of planning and budgeting. Assignment of tasks will be automated to streamline processes. The system will also automatically generate mails to convey the assigner and assignee of the assignment operation.
\n\nThe financial management of the Secretariat is undertaken through the sun accounting system version 6.4. The planning and budgeting system should therefore integrate with the accounting system for mining of expenditures for reporting of budget performance and controlling budget spent as per the approved budget items.
\n\nThe Planning and Budgeting System should be integrated with the Monitoring and Evaluation System which will assist in the implementation of the annual work programme.
\n\nThe system will be integrated with the Document Management System for the tracking and approvals of documents related to planning and budgeting.
\n\nThe system will be integrated E-Signature for the signature of documents related to planning and budgeting.
\n\nThe system shall automatically generate the annual procurement plan and update the E- Procurement system.
\n\nThe system shall be integrated with the HR system to provide up-to-date employee management information.
\n\nThe planning and budgeting system should be integrated with a flexible management reporting tool with data extraction in various formats such as MS Word, PDF or MS Excel and includes drilling capabilities. It should include interactive dashboards and highly formatted reporting. Users should be able to design their own reports and generate them in a wide range of formats including listing, charts, and pivot tables. Users should be able to access data at different levels of granularity in a single report itself.
\n\nThe objective of the Business Intelligence module is to facilitate decision-making by the Head of the Division and Executive Management.
\n\nThe non-functional requirements for the Planning and Budgeting system are as follows:
\n\nThe user interface is key to application usability. The System should include content presentation, application navigation, and user assistance.
\n\nThe system must provide users with screens focusing on their roles (minimizing clutter).
\n\nUsers should be provided with in data presentation. The system should allow users to select appropriate settings and property values on display options that fits their preferences, e.g., choice of whether data appears in a grid, a chart, or a grid/chart combination.
\n\nThe system should provide online help that includes comprehensive instructions on using each feature. The users should be provided with default mechanisms for accessing help pages e.g., by clicking the question mark icon across all the screens or a distinct menu Help > Help... menu option in the menu bar. A link to a comprehensive help resource should be provided in various formats e.g., Wiki, PDF etc.
\n\nThe system should provide a simple traceable navigation of the entire system with options clearly showing the users where they are and how they can navigate away from the current screens and consequences of doing so.
\n\nThe system should provide users performing data manipulation tasks to save their work at a certain point or make a particular view of the data available to other users.
\n\nThe system interface design will adhere to the COMESA branding guide which shall be provided.
\n\nThe supplier shall provide the hardware appropriate for the proper running of the application.
\n\nAll server-side components must execute on server-class computers. All client-side components must execute on workstation-class and personal-class computers.
\n\nNote: in a scenario where the system uses third party plugins to run, this must be stated in advance for information security tests and clearance.
\n\nEnd to end encryption must be provided in all the interactions in the system e.g., chat facilities, web browsers, mobile apps etc.
\n\nThe system should be responsive and perform efficiently, even with many users and data. It should have acceptable response times for tasks such as employee data retrieval, report generation, and system updates. System performance is the most important quality in non-functional requirements and affects almost all the other preceding ones. A stress test is to be performed by the vendor once the system is commissioned.
\n\nThe system should be designed to minimize downtime through robust error handling, fault tolerance, and backup and recovery mechanisms. It should also have appropriate monitoring and alerting capabilities to identify and address potential issues proactively.
\n\nThe system should be designed to recover quickly from a crash or a failure in the system and return to full operation.
\n\nThe system shall provide security measures based on best practices and international standards. Some security features may include encryption of data on database and web services, implementation using HTTPS, only authorized users are able to access the system via an authentication mechanism and Role based access.
\n\nAll system components must follow a common and standard set of exchange formats to exchange data.
\n\nThe design should be scalable to provide for future business needs.
\n\n\n\n
The system should also be able to integrate with other systems such as Sun Financial system, M& E system, document management systems, workflow and Business Intelligence. It should provide standardized interfaces (APIs) or support industry-standard integration protocols to facilitate data exchange and interoperability.
\n\n\n\n
The system should adhere to relevant legal and regulatory requirements, such as data protection and privacy regulations (e.g., GDPR) and employment law. It should support features and controls to ensure compliance, such as data retention policies, audit trails, and consent management.
\n\n\n\n
The system should be accessible and functional on mobile devices, allowing users to perform essential tasks on smartphones or tablets. The user interface should be responsive and optimized for mobile screens, enabling employees and managers to access information on the go.
\n\n\n\n
The system shall be developed/customize on the latest version of technology stack. The supplier shall provide the system architecture and development platform of the proposed solution.
\n\nA project committee will be setup to provide governance, oversight, and strategic guidance for the project. The committee serves as a central decision-making body, ensuring that the project aligns with the overall goals and objectives of the organization. The project committee will comprise of the following members:
\n\n\n\n
The Planning & Budgeting system implementation project is anticipated to span for 18 months after the vendor selection and contract negotiation, which will cover a period of 3 months. The actual Project implementation timelines are as follows:
\n\n\n\n
| \n\t\t\t SN \n\t\t\t | \n\t\t\t\n\t\t\t Activity \n\t\t\t | \n\t\t\t\n\t\t\t Timeline \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Planning and requirements gathering \n\t\t\t | \n\t\t\t\n\t\t\t 01/06/2024 to 15/07/2024 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t System customization and configuration \n\t\t\t | \n\t\t\t\n\t\t\t 16/07/2024 to 31/10/2024 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Data migration and testing \n\t\t\t | \n\t\t\t\n\t\t\t 01/11/2024 to 13/12/2024 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Training and user acceptance testing \n\t\t\t | \n\t\t\t\n\t\t\t 01/03/2025 to 31/05/2025 \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Rollout and post-implementation support \n\t\t\t | \n\t\t\t\n\t\t\t 01/06/2025 to 20/09/2025 \n\t\t\t | \n\t\t
\n\n
The vendor shall provide a project Grant chart detailing the project schedule, phase, task and subtask duration, proposed phasing for roll-out of proposed system and highlight key milestone dates that illustrates the duration of tasks listed in the scope of work and identifies results and deliverable milestone. The proposed Grant chart should be based upon the proposed project approach and timeline.
\n\nThe vendor is expected to describe how the firm intends to manage all aspects of the work to be performed, including schedules for completion of tasks/subtasks, procedures for scheduling and cost control.
\n\n9.1 Testing and UAT
\n\nThe vendor should commit to submit Unit Test Plans, System Test Plans, Integration Test Plans, Load and Stress Test Plan. The Test Results should be submitted to COMESA as evidence of full-fledged testing carried out prior to UAT.
\n\nThe vendor should submit UAT test scripts to ensure that the UAT scenarios cater for all the requirements expressed by the users. A comprehensive user manual should be made available before the training.
\n\nThe UAT exercise should consist of different rounds of testing as follows:
\n\n9.2 Quality Assurance Plan
\n\nThe vendor shall provide a proper Quality Assurance plan to ensure the success of the project. The vendor should ensure that all work products are evaluated, and that evidence is provided to the fact that:
\n\nChange management strategies will be employed to ensure smooth transition and adoption of the new Planning & Budgeting system. As the implementation and adoption of business process changes will be vital to the success of the project, the consultant should be able to explain and communicate business process changes and their associated requirements to individuals throughout the COMESA including to executive managers, division heads, subject matter experts, and end-users. The consultant shall provide guidance and mentor the project core team to successfully implement the overall business transformation and system changes for the COMESA. The change management plan will include amongst others:
\n\nThe following mandatory deliverables should be provided:
\n\n| \n\t\t\t SN \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Details \n\t\t\t | \n\t\t
| \n\t\t\t 1. \n\t\t\t | \n\t\t\t\n\t\t\t Project Management Plan and Project Documents \n\t\t\t | \n\t\t\t\n\t\t\t The project management plan shall cover the following aspects: \n\n\t\t\t
\n\n\t\t\t The vendor shall update the project plan at the end of each project phases. Furthermore, the vendor is expected to provide regular weekly progress reports or as specified by COMESA project steering committee. \n\t\t\t | \n\t\t
| \n\t\t\t 2. \n\t\t\t | \n\t\t\t\n\t\t\t Solution Blueprint \n\t\t\t | \n\t\t\t\n\t\t\t The solution blueprint shall cover all the functional, technical, migration and security requirements as well as the system architecture of the proposed solution. \n\t\t\t | \n\t\t
| \n\t\t\t 3. \n\t\t\t | \n\t\t\t\n\t\t\t Training \n\t\t\t | \n\t\t\t\n\t\t\t Training for business users as well as Administration training for IT department and IT Auditor. A comprehensive user manuals and Administrator manual for each module configured shall be delivered. \n\t\t\t | \n\t\t
| \n\t\t\t 4. \n\t\t\t | \n\t\t\t\n\t\t\t User Acceptance Test Document \n\t\t\t | \n\t\t\t\n\t\t\t Vendor should submit the UAT test scripts and ensure that all the UAT scenarios are catered for the requirements expressed by the users. The UAT exercise should consist of different rounds of testing. The vendor should ensure that a full-fledged testing has been carried out prior to UAT. \n\t\t\t | \n\t\t
| \n\t\t\t 5. \n\t\t\t | \n\t\t\t\n\t\t\t A fully operational and bug free efficient system as per requirement \n\t\t\t | \n\t\t\t\n\t\t\t The vendor shall provide a fully operational and bug free system prior to Go-Live. The following will have to be addressed to the satisfaction of the users prior to Go-Live of the system: \n\n\t\t\t
| \n\t\t
| \n\t\t\t 6. \n\t\t\t | \n\t\t\t\n\t\t\t Commissioning report \n\t\t\t | \n\t\t\t\n\t\t\t The commissioning report shall include among others: \n\n\t\t\t
The sign-off shall be done at the end of the operational acceptance. \n\t\t\t | \n\t\t
| \n\t\t\t 6. \n\t\t\t | \n\t\t\t\n\t\t\t Warranty Plan \n\t\t\t | \n\t\t\t\n\t\t\t The vendor shall provide all the terms and condition of the warranty. \n\t\t\t | \n\t\t
| \n\t\t\t 7. \n\t\t\t | \n\t\t\t\n\t\t\t Support Agreement \n\t\t\t | \n\t\t\t\n\t\t\t The vendor shall provide all the terms and condition of the support. Furthermore, the vendor should provide a monthly progress report on maintenance & support activities and a periodic SLA performance report. \n\t\t\t | \n\t\t
\n\n
Comprehensive training will be provided to end-users and administrators to ensure proper knowledge transfer and proficiency in using the Planning & Budgeting system. The training programme shall be designed for:
\n\nA minimum of three (3) months on-site post implementation support will be provided. Additionally, the selected consultant shall provide ongoing support will be available through:
\n\nThe success of the Planning & Budgeting implementation project will be evaluated based on predefined success criteria, including:
\n\nThe project committee through regular project status meetings and reports will monitor progress.
\n\nThe structure of payment shall be as follows:
\n\n\n\n
\n\n
| \n\t\t\t S.N \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Payment \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report with agreed project implementation plan \n\t\t\t | \n\t\t\t\n\t\t\t 10% \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Detailed Software Requirements Specifications \n\t\t\t | \n\t\t\t\n\t\t\t 30% \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Solution Prototype based on the Solution Blueprint \n\t\t\t | \n\t\t\t\n\t\t\t 20% \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Go-live \n\t\t\t | \n\t\t\t\n\t\t\t 20% \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Retention Money- 12 months after Go-Live \n\t\t\t | \n\t\t\t\n\t\t\t 20% \n\t\t\t | \n\t\t
\n\n
\n\n
| \n\t\t\t S.N \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Payment \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 12 Months post go-live Warranty \n\t\t\t | \n\t\t\t\n\t\t\t 0% \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Annual Maintenance Contract \n\t\t\t | \n\t\t\t\n\t\t\t Annually \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
A company profile of the Vendor as well as a list of staff that would be involved in the project and their respective qualifications and experience should be provided.
\n\nThe Consultant shall determine the number and nature of experts they will require to achieve the objectives of the assignment, in accordance with their proposed approach and methodology. Nonetheless, the Consultant’s team shall be composed of at least four (4) experts with extensive demonstrable experience/knowledge as follows:
\n\n\n\n
| \n\t\t\t Education \n\t\t\t | \n\t\t\t\n\t\t\t Requisite Experience \n\t\t\t | \n\t\t
| \n\t\t\t Bsc in Computer Science or related discipline \n\n\t\t\t\n\n\t\t\t Master’s degree in Computer Science, business administration, project management or related discipline, or 5 years relevant professional experience in project management. \n\n\t\t\t\n\n\t\t\t Professional certification in project/programme management. (Desirable) \n\t\t\t | \n\t\t\t\n\t\t\t A minimum of 5 years’ experience in managing IT projects preferably with a focus on Planning & Budgeting system implementations, specifically within the African region. \n\n\t\t\t\n\n\t\t\t Professional certifications in Finance or Change Management are desirable. Strong communication, leadership, and problem-solving skills are essential for effective project execution. \n\t\t\t | \n\t\t
\n\n
\n\n
| \n\t\t\t Education \n\t\t\t | \n\t\t\t\n\t\t\t Requisite Experience \n\t\t\t | \n\t\t
| \n\t\t\t Bsc in Computer Science or related discipline \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t A minimum of 5 years of experience in solution architecture, with a focus on Finance/ Planning & Budgeting system implementations. \n\n\t\t\t\n\n\t\t\t Relevant certifications in solution architecture, enterprise architecture, or Finance/ Planning & Budgeting technologies (e.g., TOGAF, AWS Certified Solutions Architect, Finance/ Planning & Budging platform-specific certifications) is desirable. \n\n\t\t\t\n\n\t\t\t Strong communication, leadership, and problem-solving skills are essential for effective project execution. \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t Education \n\t\t\t | \n\t\t\t\n\t\t\t Requisite Experience \n\t\t\t | \n\t\t
| \n\t\t\t Bsc in Computer Science or related discipline \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t A minimum of 5 years of hands-on experience working with Finance/ Planning & Budgeting system functionalities and implementation. \n\n\t\t\t\n\n\t\t\t Proficiency in Finance / Planning & Budgeting system platforms and related technologies, with specific expertise in implementation, customization, and maintenance. \n\n\t\t\t\n\n\t\t\t In-depth knowledge of Finance /Planning & Budgeting system platforms. \n\n\t\t\t\n\n\t\t\t Proficiency in mapping Finance/Planning & Budgeting processes and aligning them with IT system capabilities to optimize workflows. \n\n\t\t\t\n\n\t\t\t Proven ability to gather and document detailed requirements from Finance/ Planning & Budgeting system and other stakeholders for Finance/ Planning & Budgeting system configurations and customizations. \n\n\t\t\t\n\n\t\t\t Hands-on experience in configuring and customizing Finance/ Planning & Budgeting systems to meet organizational needs. \n\n\t\t\t\n\n\t\t\t Experience in conducting comprehensive testing of Finance/ Planning & Budgeting solutions to ensure functionality, accuracy, and compliance. \n\t\t\t | \n\t\t
\n\n
\n\n
| \n\t\t\t Education \n\t\t\t | \n\t\t\t\n\t\t\t Requisite Experience \n\t\t\t | \n\t\t
| \n\t\t\t Bsc in Computer Science or related discipline \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t A minimum of 5 years of hands-on experience working with Finance/ Planning & Budgeting technologies. \n\n\t\t\t\n\n\t\t\t Proficiency in Finance/ Planning & Budgeting platforms and related technologies, with specific expertise in implementation, customization, and maintenance. \n\n\t\t\t\n\n\t\t\t Hands-on experience with Finance/ Planning & Budgeting. \n\n\t\t\t\n\n\t\t\t Strong programming skills in languages relevant to Finance/ Planning & Budgeting system customization (e.g., Java, Python, SQL). \n\n\t\t\t\n\n\t\t\t Proficiency in scripting languages for automation and integration purposes. \n\n\t\t\t\n\n\t\t\t Expertise in database management systems, particularly those used in Finance/ Planning & Budgeting system (e.g., MySQL, Oracle, SQL Server) \n\n\t\t\t\n\t\t\t | \n\t\t
\n\n
A Project Team Composition Template clearly indicating the manpower input months should be provided as per format in Annex 3.
\n\nIn this respect, Vendors are required to submit information on reference sites and staff profiles as per format at Annex 4.
\n\nCOMESA shall be notified in writing of any change or replacement of staff being assigned on the project as per their response of the bidding document. Respective qualifications and experience of any new staff joining the implementation team should be provided. COMESA reserves the right to approve any such change.
\n\nTo be eligible for this exercise, vendors should have at least three (3) reference sites where they have successfully implemented a similar project.
\n\nAnnexes
\n\nAnnex 1: Process Steps for Planning and Budgeting
\n\n| \n\t\t\t Step \n\t\t\t | \n\t\t\t\n\t\t\t Who \n\t\t\t | \n\t\t\t\n\t\t\t Performs what \n\t\t\t | \n\t\t\t\n\t\t\t Systems \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Director/Unit Head/ Officers \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t M&E – Plan of activities from MTSP for current year \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Strategic Planning \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t Planning \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Assistant Secretary General (Programme) \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t Planning \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Finance Director \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t Planning \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Assigned Finance Expert \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t Budgeting \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Finance Officer/ Grant Accountant \n\t\t\t | \n\t\t\t\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t Budgeting \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Director of Finance \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t Budgeting \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Assistant Secretary General (Admin & Finance) \n\t\t\t | \n\t\t\t\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t Budgeting \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Secretary General \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t Budgeting \n\t\t\t | \n\t\t
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t M&E \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t M&E \n\t\t\t | \n\t\t
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Procurement \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t E-Procurement \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
Annex 2: Proposed Process Flow Diagram
\n\nAnnex 3: Project Team Composition Template
\n\n| \n\t\t\t SN \n\t\t\t | \n\t\t\t\n\t\t\t Name of Expert \n\t\t\t | \n\t\t\t\n\t\t\t Designation \n\t\t\t | \n\t\t\t\n\t\t\t Manpower Input in Months \n\t\t\t | \n\t\t||
| \n\t\t\t Remote \n\t\t\t | \n\t\t\t\n\t\t\t On-Site \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t|||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t Project Manager \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Jane Doe \n\t\t\t | \n\t\t\t\n\t\t\t Solution Architect \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Expert III \n\t\t\t | \n\t\t\t\n\t\t\t Designation III \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Expert IV \n\t\t\t | \n\t\t\t\n\t\t\t Designation IV \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Expert V \n\t\t\t | \n\t\t\t\n\t\t\t Designation V \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Expert VI \n\t\t\t | \n\t\t\t\n\t\t\t Designation VI \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Expert VII \n\t\t\t | \n\t\t\t\n\t\t\t Designation VII \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Expert VIII \n\t\t\t | \n\t\t\t\n\t\t\t Designation VIII \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
Annex 4: Individual Team Profiles
\n\n| \n\t\t\t Curriculum Vitae: Expert 1 \n\t\t\t | \n\t\t||||||
| \n\t\t\t Role in the Project \n\t\t\t | \n\t\t\t\n\t\t\t Role X \n\t\t\t | \n\t\t|||||
| \n\t\t\t Name of Expert \n\t\t\t | \n\t\t\t\n\t\t\t Expert 1 \n\t\t\t | \n\t\t|||||
| \n\t\t\t Date of Birth \n\t\t\t | \n\t\t\t\n\t\t\t Dd/mm/yyyy \n\t\t\t | \n\t\t|||||
| \n\t\t\t Nationality \n\t\t\t | \n\t\t\t\n\t\t\t XXXX \n\t\t\t | \n\t\t|||||
| \n\t\t\t Education \n\t\t\t | \n\t\t||||||
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Degree \n\t\t\t | \n\t\t\t\n\t\t\t College \n\t\t\t | \n\t\t\t\n\t\t\t Year \n\t\t\t | \n\t\t|||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Bachelor of Science XXX \n\t\t\t | \n\t\t\t\n\t\t\t College Name \n\t\t\t | \n\t\t\t\n\t\t\t 2002 \n\t\t\t | \n\t\t|||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Master of Science XXX \n\t\t\t | \n\t\t\t\n\t\t\t College Name \n\t\t\t | \n\t\t\t\n\t\t\t 2010 \n\t\t\t | \n\t\t|||
| \n\t\t\t Professional Certifications \n\t\t\t | \n\t\t||||||
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Certification \n\t\t\t | \n\t\t\t\n\t\t\t Body and Number \n\t\t\t | \n\t\t\t\n\t\t\t Status \n\t\t\t | \n\t\t|||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Certified XXX \n\t\t\t | \n\t\t\t\n\t\t\t Body X Certificate # \n\t\t\t | \n\t\t\t\n\t\t\t Active \n\t\t\t | \n\t\t|||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Certified XXX \n\t\t\t | \n\t\t\t\n\t\t\t Body X Certificate # \n\t\t\t | \n\t\t\t\n\t\t\t Expired \n\t\t\t | \n\t\t|||
| \n\t\t\t Expert Profile Summary \n\n\t\t\t\n\t\t\t | \n\t\t||||||
| \n\t\t\t Work Experience \n\t\t\t | \n\t\t||||||
| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Employer \n\t\t\t | \n\t\t\t\n\t\t\t From \n\t\t\t | \n\t\t\t\n\t\t\t To \n\t\t\t | \n\t\t\t\n\t\t\t Designation \n\t\t\t | \n\t\t||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Employer X \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t Designation x \n\t\t\t | \n\t\t||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Employer X \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t Designation x \n\t\t\t | \n\t\t||
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Employer X \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/0000 \n\t\t\t | \n\t\t\t\n\t\t\t Designation x \n\t\t\t | \n\t\t||
| \n\t\t\t Project Experience Related to Current Assignment \n\t\t\t | \n\t\t||||||
| \n\t\t\t Project Client \n\t\t\t | \n\t\t\t\n\t\t\t Client Name \n\t\t\t | \n\t\t|||||
| \n\t\t\t Project Summary \n\n\t\t\t\n\t\t\t | \n\t\t||||||
| \n\t\t\t Responsibilities in the project \n\n\t\t\t\n\t\t\t | \n\t\t||||||
| \n\t\t\t Technologies Used \n\t\t\t | \n\t\t\t\n\t\t\t Technology 1, Technology 2, Technology N \n\t\t\t | \n\t\t|||||
| \n\t\t\t Sign \n\t\t\t | \n\t\t\t\n\t\t\t Expert Signature \n\t\t\t | \n\t\t\t\n\t\t\t Date \n\t\t\t | \n\t\t\t\n\t\t\t 00/00/00 \n\t\t\t | \n\t\t|||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
"},{"id":"OP00277788","notice_type":"Request for Expression of Interest","noticedate":"06-Mar-2024","notice_lang_name":"French","notice_status":"Published","submission_deadline_date":"2024-04-18T00:00:00Z","submission_deadline_time":"16:00","project_ctry_name":"Guinea-Bissau","project_id":"P176383","project_name":"Guinea-Bissau Public Sector Strengthening Project II","bid_reference_no":"16 PRSP II/SBQC/2022","bid_description":"Sélection d’une Cabinet d’Assistant Technique globale","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Ministère de l'économie, de la planification et de l'intégration régionale","contact_ctry_name":"Guinea-Bissau","contact_email":"nonilena@gmail.com","contact_name":"Fernanda Mendy","contact_organization":"Ministry of Economy, Planning and Regional Integration","contact_phone_no":"245957129685","submission_date":"2024-03-06T00:00:00Z","notice_text":"
AVIS INTERNATIONAL DE MANIFESTATION D’INTERET
\n\nPour selection d’une firme pour l’Assistence Technique à l’Unité de Gestion du Projet de Renforcement du Secteur Public Fase II (UG-PRSP II) en Guinée-Bissau.
\n\nLe Gouvernement de la République de Guinée-Bissau a obtenu un financement de 20,0 millions de dollars américains de l'Association Internationale de Développement (IDA) pour la mise en œuvre de la deuxième phase du Projet de Renforcement du Secteur Public (PRSP II) et a l’intention de utiliser une partie de ces fonds pour effectuer les paiements autorisés au title du contrat suivant: « Assistence Technique à l’UG-PRSPII».
\n\nLe projet est structuré autour de trois composantes qui sont : (i) Renforcement des systèmes de base pour la gestion et la planification de la trésorerie, avec l’élaboration et la mise en place du Compte Unique du Trésor (CUT); (ii) Réforme de l’administration publique, à travers le renforcement des systèmes et pratiques de gestion des pensions et des ressources humaines avec le secteur de l’éducation comme prioritaire pour commencer l’implémentation; et (iii) Renforcement des capacités des personnels, en particulier dans les domaines des finances publiques notamment la passation des marchés; la gestion financière, l'administration douanière et dans le domaine de suivi évaluation.
\n\nL’objectif de cette mission est d’assurer la gestion efficace de la mise en œuvre du système d’information de la DGTCP et du système de gestion des ressources humaines de la Direction Générale de la Fonction Publique, et d’apporter un appui technique aux directions précitées. Ainsi, un consultant sera recruté pour gérer les contrats liés à des activités techniques complexes, notamment celles mentionnées ci-dessus, ainsi que d’autres qui pourront être identifiées au fur et à mesure de l’avancement de la mise en œuvre. Le consultant (entreprise) suivra la définition des termes de référence, la sélection des prestataires, la contractualisation et la gestion des contrats de manière structurée. Le consultant s’efforcera d’accompagner le projet dans la mise en œuvre de ces activités essentielles dans un délai défini.
\n\nLes tâches et les devoirs du consultant sont regroupés en 3 parties principales et qui comprennent, sans s’y limiter :
\n\n• Soutenir l’Unité de mise en œuvre des projets dans l’acquisition, la personnalisation, l’octroi de licences et la mise en œuvre de systèmes informatiques essentiels pour la gestion de la trésorerie et les ressources humaines;
\n\n• Fournir une assistance technique pour la mise en place de conditions préalables analogiques à la mise en œuvre réussie de systèmes informatiques critiques pour la gestion de la trésorerie et des ressources humaines ;
\n\n• Soutenir l’Unité de mise en œuvre du projet dans la coordination, l’acquisition et la mise en œuvre de l’assistance technique requise pour la mise en œuvre des activités d’analyse juste-à-temps, de formation et de communication/gestion du changement liées aux différents domaines d’intervention au sein du projet (c’est-à-dire la mise en œuvre d’un compte unique de trésorerie et d’un SIGRH, et le renforcement des fonctions fondamentales du gouvernement).
\n\nLe consultant sera sélectionné à l’issue d’un processus de sélection international compétitif. On s’attend à ce que le cabinet d’experts-conseils démontre :
\n\n• Au moins 10 ans d’expérience internationale spécialisée dans les achats, les achats et la gestion financière, le développement des TIC des systèmes gouvernementaux et la mise en œuvre d’activités d’assistance technique dans les domaines de la gestion des finances publiques, des opérations de trésorerie et de la gestion des ressources humaines.
\n\nLe demarrage des prestation est prevu pour le mois de juillet 2024.
\n\nUn consultant sera selectionné selon la méthode de sélection basée sur le moindre cout (SBMC), telle que decrite dans le Règlement de passation des marchés pour les emprunteurs d'opérations de financement de projets d'investissement de la Banque mondiale, mis à jour en novembre 2017 et août 2018, section « Méthodes approuvées pour la sélection des consultants individuels », 7.34 à 7.38.
\n\nLes consultants (firmes) interessés peuvent obtenir les TdR complet de l’Assistence Technique à l’UG-PRSPII à l’adresse ci-dessous, du lundi au vendredi, de 09 heures à 16 heures, heures locales.
\n\nUG-PRSP II, Bairro de Penha-Brá, Bissau, Guiné-Bissau ou à l’UGPE, Rua Angola, casa no 18A – Perto da Delegação da RTP ÁFRICA - Bissau, Guiné-Bissau. Telef.: (00245) 95 712 96 85 / 95 534 00 54. e-mail : nonilena@gmail.com /diamantino581116@gmail.com.
\n\nLes Manifestations d’Interet doivent etre deposées en trois exemplaires sous pli fermé portant la mention « Manifestation d'Interet pour « Assistence Technique à l’UG-PRSPII », au plus tard le 11 avril 2024 jusqu'à 16 h 00 (heure de Bissau), à l’adresse ci-dessus.
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La Coordonnatrice, Fernanda Ramalho Mendy
\n\nPiece joint: TdR
\n\nTERMES OF REFERENCE
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Guinea-Bissau has prioritized reforms to modernize the public administration. The ambition is to transform the public administration through a rationalization of numbers of civil servants to create fiscal space which can be invested in the social sectors. The aim is to ensure sustainability, transparency and create a fairer system.
\n\nWith this objective in mind, the government of Guinea-Bissau is implementing the Public Sector Strengthening Project Phase II (PSRP II), funded by the World Bank with US$20 million over the period 2023-2028. The PRSP II project is housed in and managed by the Ministry of Public Administration.
\n\nThe main objective of the project is to strengthen systems and capacities for better public financial and human resource management in the state. The project is structured around three components which are:
\n\n(i) Strengthening basic systems for cash management and planning, with the development and implementation of the Treasury Single Account (TSA);
\n\n(ii) Public administration reform, through the strengthening of pension and human resource management systems and practices.;
\n\n(iii) Capacity building of staff, particularly in the areas of public finance including procurement, financial management, customs administration and monitoring and evaluation.
\n\nCorresponding with its role in the management of the project, a Project Implementation Unit (PIU) with dedicated staff was created under the Ministry of Public Administration to implement the activities. The PIU receives guidance from (i) the Project Steering Committee (PSC) led by the Vice-Prime Minister’s Office (VPMO), and a Reform Monitoring Committee (RMC) – see Figure 1 below for more details.
\n\nFigure 1: Implementation Arrangements Organigram
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An international consulting firm to carry out technical assistance and other key tasks to support the implementation of the project is sought. This work includes technical support for the execution of complex technical activities, in particular the implementation of the information system for the General Directorate for the Treasury and Public Credit (DGTCP) and the human resources management system of the project's Civil Service Directorate, under the best conditions of efficiency and effectiveness and within the planned timeframe.
\n\nThe firm should include staff with multi-functional skills, particularly in IT, data science, procurement, human resources management, change management and other relevant skills for the project. The firm must include Portuguese speakers in its client facing team.
\n\nThe firm shall provide for a continuous presence in Guinea-Bissau of at least one of its technical experts, as such a dedicated Portuguese speaking staff member will be resident full-time in Guinea-Bissau and will be responsible for the daily monitoring of activities.
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An important area of engagement for this contract is to ensure effective management of the implementation of the information system for the DGTCP and the human resources management system of the Civil Service Directorate.
\n\nThus, a consultant will be recruited to manage contracts related to complex technical activities, in particular the tasks detailed in Annex 1, as well as others that may be identified as the implementation progresses. The consultant (firm) will accompany the definition of the terms of reference, the selection of service providers, the contracting, and the management of contracts in a structured manner. The consultant will endeavor to accompany the project in the implementation of these essential activities within a defined timeframe.
\n\nThe services of the firm will primarily be provided in Bissau, Guinea-Bissau. However, the firm may be required to occasionally travel to other cities within the national territory to undertake a needs assessment for the public sector outside of the capital.
The tasks and duties of the consultant are grouped into 3 main parts and which will include but not be limited to:
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QUALIFICATIONS AND EXPERIENCE REQUIRED
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The Firm will be selected through an international competitive selection process. The Firm is expected to demonstrate a minimum of 10 years of specialized international experience in procurement, contract and financial management, IT development of government systems, and implementation of technical assistance activities in the fields of Public Financial Management/Treasury Operations and Human Resource Management, including:
\n\nTeam Composition, Qualifications and Professional Experience
\n\nThe Firm shall assemble a team of qualified and experienced professionals who have practical knowledge in providing technical assistance and capacity building in various areas such as procurement, contract and financial management, IT development for public financial management/treasury operations, and human resource management. These professionals should have relevant experience working on similar assignments. The team should consist of both short-term and long-term experts, including national and international professionals. The team should include at least a Portuguese speaking Resident Specialist who will be based in Guinea-Bissau for the entire duration of the assignment. Other long-term or short-term specialists should also include an international Procurement and Contract, IT Solution Development Specialist, an international Human Resource Management Specialist, and an international Treasury Specialist. The services of short-term experts should be utilized on an as-needed basis. These experts should possess the necessary skills and expertise to contribute to the assignment.
\n\nRecommended competencies:
\n\nTreasury Advisor:
\n\nThe Treasury Advisor shall at least have 15 years of overall experience (including 10 years of treasury operations experience) with a master level degree in economics, public financial management, public administration, law, or other relevant field. The Treasury Advisor shall also have multi country experience, having worked in more than 2 countries apart from his/her home country. They should speak Portuguese fluently to be able to lead the dialogue with the client.
\n\nInternational Procurement and Contract Management Specialist:
\n\nThe International Procurement and Contract Management Specialist shall have at least 15 years of overall experience (including 10 years of procurement and contract management experience) with a master level degree in procurement, IT engineering, commerce, law, management, economics, public administration or business administration. The International Procurement and Contract Management Specialist shall also have multi-country experience, having worked in more than 2 countries apart from his/her home country, and have demonstratable experience in management of procurement of Government projects and procurement using World Bank or other Multilateral Development Bank’s Procurement Guidelines, and in carrying out procurement of complex IT systems. The International Procurement and Contract Specialist should also have a strong track-record of capacity development.
\n\nInternational Human Resource Management Specialist:
\n\nThe International HR Specialist / Expert shall have at least 12 years of overall experience with a master level degree in management, public policy, public administration or business administration with specialization in Human Resource Management or internationally recognized certification in the field. The incumbent must possess at least 5 years of specific professional experience related to human resource management in the public sector particularly in the areas of (i) meeting core public administration HRM objectives, (ii) HRM business processes redesign, (iii) design/deployment of HRMIS system and (iv) working in fragile and conflict direct experience in the design/deployment of HRMIS system is desirable). The Specialist shall also have multi-country experience (more than 2 countries apart from his/her home country). The Specialist should also have a strong track-record of capacity development.
\n\nResident International IT Solution Development Specialist:
\n\nThe International IT Solution Development Specialist shall have at least 15 years of overall experience with a master level degree in IT engineering, computer science or other relevant degree. The Specialist must possess at least 5 years of specific professional experience related to development, implementation and integration of IT systems in the public sector (direct experience in the design/deployment of HRMIS and Treasury Operations systems is desirable). The Specialist should be fluent in programming language such as Java, C#, Python, CSS, Swift and JavaScript, and fluent in Database such as Oracle, MySQL, MSSQL, NoSQL, SQlite, Claris and Elastic Search. The Specialist shall also have multi-country experience (more than 2 countries apart from his/her home country). The Specialist should also have a strong track-record of capacity development.
\n\nOther Short-Term Specialists – International:
\n\nOther short term international specialists proposed shall have a minimum overall professional experience of 10 years with a Master Level Degree, with 5 years of specific experience related to their specialization and multi country (more than 2 countries apart from his/her home country) work experience.
\n\nOther Short-Term Specialists – National:
\n\nOther short term national specialists proposed shall have a minimum overall professional experience of 5 years with a minimum Bachelor Level Degree, with 3 years of specific experience related to their specialization.
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The performance of the Firm will be measured against agreed outputs and milestones linked to the project’s development objective « the strengthening of the oversight of fiscal and human resources as well as the enhancement of the skills of public sector officials in Guinea-Bissau ». Implementation outputs and associated payment milestones will be finalized and agreed in the inception phase based on the final workplan and log frame to be agreed between the MEF, MPA, World Bank and service provider.
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Inception Report: Within 4 weeks of start of the assignment, a draft inception report, validated with the MEF, MPA and other stakeholders, and addressing the following shall be submitted for the approval of the /WB, addressing:
\n\nDetailed Monthly Report: From the second month from the start of the assignment, detailed monthly progress report, in Portuguese, listing the activities undertaken during the month, their relevance to the objectives of the assignment, outcomes achieved vis-à-vis the proposed outcomes in the work plan, detailed reasons for non-achievement of any outcomes, identification of bottlenecks in achievement of the assignment objectives, suggestions and proposed course corrections.
\n\nTraining Needs Assessment Report and action plan: From the fourth month from the start of the assignment, a detailed (dynamic) report outlining training requirement of MEF, MPA and other MDA staff in the areas of i) TSA/Treasury Banking System operations; ii) Human Resource Management; and iii) Core Government Functions (i.e. financial management/accounting, procurement, monitoring and evaluation, and social and environmental oversight).
\n\nQuarterly Contract Management Monitoring Report: From the sixth month from the start of the assignment, a quarterly monitoring report of the contracts implementation by vendors/counterparts.
\n\nAny other report, as suggested in the proposal, agreed during the inception stage and/or as mutually agreed at any later point in time during the duration of the assignment.
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The assignment duration is expected to be for a period of 24 months. There will be a start-up and inception phase of 12 weeks, for which the output will include finalization of an agreed annual work plan including payment milestones for the implementation phase. The contract will include a break point at the end of the 12-week inception phase and a break point mid-way through the implementation phase (12-month probationary period) in order to allow for changes in direction or scaling up/down in certain areas based on changing context and the work of other partners. The contract might be extended depending on need/government demand and performance.
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The PIU of the project shall provide uninterrupted power supply, office space with internet access. PIU shall also seek to ensure that data and information reasonably required by the Consultant for the effective performance of the services is made available in a timely manner.
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A mixed Time-Based and Performance/Output-based contract shall be used for this assignment, wherein 40 percent of the assignment fee is to be levied against the provision of technical assistance, and 60 percent of the payment schedule is linked to satisfactory delivery of agreed outputs and milestones to be agreed during the inception stage.
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ANNEX 1 - DETAILED TASKS
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Area 1: Technical assistance to establish the necessary prerequisites and analogue components for the critical digital information systems implementation.
\n\nThe Firm will also have to support improved HR management capacities in the Ministry of Education (MEN) - as it is a priority sector for the PSSP II - to efficiently plan and manage recruitment needs, agent mobility, career progression, and budget personnel expenses. The tasks would include, inter alia: (i) development of TORs and a manual of procedures for the operations of the central MEN HR directorate including key roles, responsibilities, and reporting structures; (ii) conducting a strategic staffing exercise to identify key skills and staff needs within the central HR directorate as well as at the 11 DREs across the country; (iii) producing a guide on criteria and standards for assignment and transfer of MEN Personnel; and (iv) elaboration of job descriptions and TORs for relevant positions within the central HR directorate as well as in the 11 DREs.
\n\nArea 2: Technical Assistance for the procurement and deployment of critical IT Systems
\n\nThe Technical Assistance will support the procurement and selection process, supervision of internationally recruited IT firm services’ implementation and provide quality assurance during the IT solution(s) development, testing, and customization phases as well as define support arrangements once the system is rolled out in the state administration organizations and institutions that will use the HRMIS in a pilot phase.
\n\nIn the case of procurement of software packages, the Firm would be required to assist the Government in monitoring and ensuring the quality assurance for the suppliers testing of the software to ensure that the packages have the required functionality.
\n\nArea 3: Technical assistance for the deployment of Just-in-Time Analytics, Training, and Communication/Change Management activities
\n\nAbove and beyond the support described above, the contractor would be expected to provide any additional technical assistance or studies which may prove relevant to deliver the objectives of the project pending on the availability of resources.
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"},{"id":"OP00270739","notice_type":"Request for Expression of Interest","noticedate":"30-Jan-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-02-12T00:00:00Z","submission_deadline_time":"11:00","project_ctry_name":"India","project_id":"P168590","project_name":"Tamil Nadu Housing and Habitat Development Project","bid_reference_no":"IN-TNSCB-402241-CS-QCBS","bid_description":"Procurement of System Integrator (SI) for services to Design, Develop, Implement and Maintain Enterprise Resource Planning (ERP) System for TNUHDB","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Chennai, Tamil Nadu","contact_ctry_name":"India","contact_email":"tnuhdbprocurement@gmail.com","contact_name":"Superintending Engineer","contact_organization":"Tamil Nadu Urban Habitat Development Board","contact_phone_no":"+914428443375","submission_date":"2024-01-30T00:00:00Z","notice_text":"
REQUEST FOR EXPRESSIONS OF INTEREST
(CONSULTING SERVICES – FIRMS SELECTION)
India
Tamil Nadu Housing and Habitat Development Project
Loan No./Credit No./ Grant No.: 9094-IN
Assignment Title: Procurement of System Integrator (SI) for Services to Design, Develop, Implement and Maintain e-Governance System for Tamil Nadu Urban Habitat Development Board
Reference No: IN-TNSCB-402241-CS-QCBS
Tamil Nadu Urban Habitat Development Board (TNUHDB) is implementing the Tamil Nadu Housing and Habitat Development Project financed by the World Bank and intends to apply part of the proceeds for consulting services.
Objective and Scope of Work:
TNUHDB intends to hire a Consulting firm (System Integrator) to design, develop, implement, operate, and maintain an Integrated Enterprise Resource Planning (ERP) and digital solution for TNUHDB to enhance the operations and transform the service delivery to its stakeholders while realizing the vision of “a slum free city and upliftment of the urban poor and habitation”.
The detailed scope of work of the consultancy services is indicated in TOR (Copy as attached)
Also the detailed Terms of Reference (TOR) for the assignment can be found at the following website:www.tnuhdb.tn.gov.in.
Duration of Assignment
The duration of the assignment for building the ERP is (12 months + 2 months for stabilization) and a period of 36 months operation & Maintenance from the date of commissioning of ERP.
The Tamil Nadu Urban Habitat Development Board, Government of Tamil Nadu now invites eligible consulting firms (“Consultants”) to indicate their Expression of interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.
The short-listing criteria are in the Table below. The lists of documents regarding the Eligibility Criteria of the firm to be submitted along with the Expressions of Interest are in the Table below:
S. No | Eligibility Criteria | Supporting documents for fulfilling the Eligibility Criteria |
1
| The Firm should be a company registered under the provisions of the Indian Companies Act, 1956/2013 or a partnership firm registered under the Indian Partnership Act1932 or the Limited Liability Partnerships Act, 2008. (Applicable for Indian firms). For firms registered outside India, onus will be to demonstrate that the legal structure of the firm complies with internationally accepted good practices and the Indian provisions mentioned above.
Firm should have GST registration. (Applicable for Indian firms)
Firm should have been operational for the last 10 (Ten) years.
| Copy of Certificate of Incorporation or Copy of LLP firm registration certificate, as applicable.
Copy of Goods and Services Tax (GST) certificate with GST registration number (GSTIN)
Copy of PAN Card(Applicable for Indian firms)
In addition, for JV Partner bids • The Signed JV Partner Agreement clearly stating: − Roles and responsibilities of each member − The Lead Firm shall have maximum Stake in the JV Partner − The Lead Firm shall be responsible and jointly & severally liable under this RFP Terms for: The delivery of products & services Successful completion of this entire Project Compliance with the SLAs • Authorization by authorized signatories of JV Partner members authorizing the Lead Firm to bid on their behalf for this RFP |
2 | The Firm (JV Partner) should be certified in all.
| Copy of the requisite certificates should be enclosed. |
3 | Board resolution / Power of attorney in favour of authorised signatory
| Copy of Power of attorney with appropriate supporting documents Power of attorney in favour of the lead member In case of JV Partner, the members shall submit a power of attorney in favour of the lead member. |
4 | The Firm should have a positive net worth in each of last three (3) financial years (FY 2020-2021, FY 2021-2022, FY 2022-2023) | Certificate from the Statutory Auditor clearly stating the net worth |
5 | The Firm should have an average annual turnover of Rs.60Crore and above, in each of the last three (2020—21, 2021-22& 2022-23) audited financial years. | Financial turnover Statement from CA along with Profit & Loss statements Certificate from the statutory auditor clearly stating the total turnover. |
6 | The Firm shall have local office in Chennai.
If Firm does not have a local office in Chennai, an Undertaking is required indicating willingness to open a local office in Chennai within 30 days of signing of the contract. | Copy of the Proof/Rental Agreement & GST be submitted along with office Pictures.
Undertaking letter
. |
7 | The Firm should have the project experience of development, implementation and maintenance of a workflow-based ERP/IT applications and portal implemented/ongoing in public or private sector in India over the last seven (7) years, indicating the works completed with their value and percentage of work completion along with the total contract value if on-going works. This excludes the cost of procurement, deployment, and maintenance of infrastructure.
| Copy of work order and Completion certificate(s) from the client (Completed or Ongoing) and Certification by Statutory Auditor or independent auditor (Completed with Value & other relevant parameters)
Note: |
8 | The Firm should not be under a declaration of in-eligibility for corrupt, fraudulent or any other unethical business practices and should not be debarred or blacklisted by World Bank. | Undertaking on company's letter head signed by company’s authorized signatory |
9 | The Firm should have financial capability to handle the services by mobilizing Rs.25 lakhs per month in advance to disburse payment to the resources deployed for at least Two months (Rs. 50 Lakhs) without awaiting payment from TNUHDB. | Any Scheduled Banker’s certificate to this effect to be produced/ Declaration |
10 | The Firm should have the experience in documents digitization of at least 50 lakh pages during the last seven (7) years. | Scope of Work Document along with the detailed agreement copy. and Certificate(s) from the client related to Document Digitalization (Completed or phase completed) and Certification by Statutory Auditor or independent auditor (Completed or phase completed with Value & other relevant parameters) Note:- |
11 | The Firm should have the experience in IT projects establishing Data Centre or Disaster Recovery Centre with facility management services of comparable scope and magnitude during the last seven (7) years from the date of submission of bid. | Copy of work order and Completion certificate(s) from the client (Completed or phase completed) and Certification by Statutory Auditor or independent auditor (Completed with Value & other relevant parameters) Note:- |
12 | The Firm should have the experience in IT projects (completed) including setting up Local Area Network (LAN) infrastructure during the last seven (7) years from the date of submission of bid | Copy of work order and Completion certificate(s) from the client (Completed) and Certification by Statutory Auditor or independent auditor (Completed with Value & other relevant parameters) Note:- |
Note: Firms submitting documentation which are not in Indian rupees (contracts, work orders, certificates, etc.), in their EOIs, conversion of the local currency into Indian Rupees should be done to facilitate review of REOI using currency conversion rate of the date of advertisement of the REOI.
The Firm must provide the following additional details also:
Note: Key Experts will not be evaluated at the short-listing stage of EoI.
Consultant firm may submit other documents considered important, which are not listed above, to justify general qualifications and qualifications relevant to the assignment.
The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s prevailing “Procurement Regulations for IPF Borrowers” July 2016,(“Procurement Regulations”) as amended 20 November 2020, setting forth the World Bank’s policy on conflict of interest.
Consultants may associate with other firms to enhance their qualifications but should indicate clearly whether the association is in the form of a JV Partner and/or a sub-consultancy. In the case of a JV Partner, all the partners in the JV Partner shall be jointly and severally liable for the entire contract, if selected.
As per the Government of Tamil Nadu directions, all procurement activities should be processed through Government e-Procurement portal www.tntenders.gov.in.
The preferred Consulting firm will be selected in accordance with the Quality and Cost Based Selection (QCBS) method set out in the Procurement Regulations of World Bank.
Further information can be obtained at the address below during office hours i.e.10:00 AM to 5:45 PM. (Except holidays)
Expressions of interest must be delivered through e procurement portal on or before 12.02.2024 up to 11.00 AM Indian Standard Time.
Attention:
Superintending Engineer,
Project Monitoring Unit - World Bank Project
Tamil Nadu Urban Habitat Development Board,
No.5, Kamarajar Salai,
Chennai – 600 005,
Tamil Nadu, India,
E-mail: tnuhdbprocurement@gmail.com
TERMS OF REFERENCE
Terms of Reference for Selection of System Integrator (SI) for Implementation of Enterprise Resource Planning (ERP) and Digital Platform for TNUHDB
January 2024
Table of Contents
Background. 5
Objective. 5
Overview of Scope of Work for System Integrator 5
1. Firm Capability. 10
2. Team Compositions. 11
2.1. Implementation team composition. 11
2.2. Operation & maintenance (Data Centre) support team.. 17
3. Capacity-building program.. 23
4. Project deliverables / Timeline / Payment schedule. 24
5. Compliance to Standards. 25
5.1. Adherence to Open-Source Standard. 25
5.2. Compliance with Government standards & policies. 25
5.3. Compliance with Industry Standards. 25
5.4. Single-Sign On. 26
5.5. Support for PKI based Authentication and Authorization. 26
5.6. Interoperability Standards. 26
5.7. Scalability. 26
5.8. Security. 26
5.9. Application Architecture. 29
5.10. Proposed Application Architecture. 30
5.11. High Level Design (HLD) 30
5.12. Detailed (Low Level) Design (LLD) 30
5.13. Test Plan. 30
5.14. Specification. 30
5.15. Non-Functional Requirements. 31
6. Data, local services, personnel, and facilities to be provided by the Borrower 34
7. Operation and maintenance. 35
8. Institutional and organization arrangements. 35
8.1. Project Stakeholders. 35
8.2. Project Governance Structure. 35
8.3. Communication Protocols 36
8.4. Progress Reports/ Reports/Notes. 36
8.5. Communication medium.. 37
8.6. Submission of Work Outputs. 37
8.7. Quality Assurance Plan. 37
8.8. Change management and risk management 37
9. Commencement Date. 37
10. Period of Contract 37
11. Reporting arrangement 38
Annexure I - Solution / Implementation Approach. 39
Annexure II- Track 1: Application design, development, and implementation. 40
1. Scope of Application Development 40
2. Administration - User Management, Workflow management, Audit-Trail 50
3. Mobile application. 51
4. Design, Develop and Implement the TNUHDB Information Portal 53
5. Design and Development of Mobile Application. 54
6. System Architecture. 55
7. Internet and Intranet Enabled. 57
8. Graphical User Interface. 57
9. Workflow Integration Approach. 58
10. Installation/ Upgrade/ Enhancement 59
11. Scalability. 59
12. Security. 60
13. System Control and Audit 63
14. Data Backup/ Data Archival/ Restore. 64
15. Database. 64
16. Enterprise Monitoring System (EMS) 65
17. Operations. 73
18. Stages of Application Development 74
Annexure III - Track 2: Data digitalization. 79
1. Documents scanning and digitalization requirements. 79
Annexure IV - Track 3: IT Infrastructure procurement, supply, Installation, and bandwidth for the project 83
1. IT Infrastructure Requirements. 83
2. IT infrastructure deployment plan. 85
3. Cloud Hosting. 86
4. Local Area Network. 89
5. Network Operation Centre (NOC) 90
6. Internet Infrastructure and Connectivity. 92
Annexure V - Track 4: Training and Capacity Building. 95
1. Introduction. 95
2. Training requirements. 96
3. Training Effectiveness. 98
Annexure VI- Track 5: Operations and Maintenance. 99
1. Applications Support and Maintenance. 99
2. IT Infrastructure Support and Maintenance. 101
3. Compliance to SLA. 109
Annexure VII - Governance Structure and Responsibility. 111
1. Project Leadership Team.. 111
2. Project Implementation Committee (PIC) 111
Background
Tamil Nadu Urban Habitat Development Board (TNUHDB) is implementing the Tamil Nadu Housing and Habitat Development Project (TNHHP) financed by the World Bank. TNUHDB intends to engage System Integrator (SIs) for Design, Develop, Implement an ERP and digital platform for TNUHDB board and service delivery to citizens and for Operations and maintenance of solutions.
Primary objective of TNUHDB is to provide housing for urban poor. TNUHDB services are in green field development, in-situ upgradation, and reconstruction. Housing schemes provided by TNUHDB are “In-Situ” Slum Redevelopment (ISSR), Affordable Housing in Partnership (AHP), Subsidy for Beneficiary – Led individual house construction (BLC), Promotion of Affordable Housing for weaker sections through Credit Linked Subsidy Scheme (CLSS). Under Housing for All (HFA - Urban), TNUHDB is designated as the implementing agency for AHP and BLC schemes.
Functions of TNUHDB are carried out by functional divisions namely, Technical, Administration and Establishment, Finance and Accounting. The technical division is headed by Chief Engineers (CE) and is assisted by Superintending Engineers (SE). The Secretary manages the administration and establishment division while the Financial Advisor is responsible for the finance and accounting division. The Project Management Unit (PMU) headed by the Joint Managing Director/Project Director, handles the Externally aided Project Financed by MDBs such as the World Bank (WB) and Asian Development Bank (ADB). The TNUHDB functions are distributed to the wings, and each wing is supported by sectional units and staff. TNUHDB has its Board office at Chennai and is supported by two (2) Regional Offices, four (4) Circle Offices in Chennai and one (1) Circle Office each in Madurai and Coimbatore and 21 Divisional Offices across the State.
Objective
TNUHDB intends to hire an agency (System Integrator) to design, develop, implement, operate, and maintain an Integrated Enterprise Planning (ERP) and digital solution for TNUHDB to enhance the operations and transform the service delivery to its stakeholders while realizing the vision of” a slum free city and upliftment of the urban poor and habitation”.
Overview of Scope of Work for System Integrator
The scope of work envisaged for the System Integrator comprises of following key activities.
The key activities are detailed below:
Application development phases:
The key components of the scope of work are further detailed in Annexure I
System Integrators (Firm) is required to have experience, expertise and technical capability to carryout activities successfully.
Have experience in solution design, development and maintains services for:
Position | Qualification / Experience | Rolls & Responsibilities | Person Months | Home/ Field |
Program Manager / Team Leader |
|
| 12 | Home/Field |
Project Manager, Software | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology from a reputed University or College or Institute |
| 9 | Home/Field |
Project Manager, Infrastructure & Network | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology from a reputed University or College or Institute
|
| 9 | Home/Field |
Solution Architect | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute |
| 6 | Home/Field |
Database Expert | a) Education: Full time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute
|
| 6 | Home/Field |
Operations Manager | a) Education: Full time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology with preferably MBA degree from a reputed University or College or Institute |
| 3 | Home/Field |
Business Analyst | a) Education: Full time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology with preferably MBA degree from a reputed University or College or Institute |
| 6 | Home/Field |
Security Architect | a) Education: Full time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute |
| 6 | Home/Field |
Test Lead | Have BE / B Tech in computer science/IT (or) BCA / B.Sc. Computer Science (or) Master’s degree in computer science / Computer Application. Minimum 5 years of work experience in Testing Must have experience in online & offline testing tools, load testing, regression testing & other prominent black & white box testing techniques.
|
| 6 | Home/Field |
Position | Qualification / Experience | Rolls & Responsibilities | Person Months | Home/Field |
Data Centre Manager | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute |
| 36 | Home |
System Administrator | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute |
| 36 | Home |
Database Administrator | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute Certification: OCA/OCP/Java/MySQL or equivalent |
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Network Administrator | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute |
| 36 | Home / Field |
Network Support Engineer 1 | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute b) Certifications: MCSE/CCNA certification preferred c) Experience: Should possess at least 6 to 8 years of experience as network support engineer |
| 36 | Field |
Network Support Engineer 2 | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute
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| 36 | Home |
Technical Support | a) Education: Full Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute b) Certifications: Networking or any other relevant technical certification c) Experience: Should possess at least 3 to 5 years of experience in technical support
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System Integrators shall refer to Annexure-V for the Training and Capacity Building that shall give detailed scope on the Training Requirements, Scheduling the Training Calendar, number of trainings and their different types that shall be given along with the proper training aids, for TNUHDB Officials and Other Stakeholders.
# | Scope Activity / Deliverable of SI | Timeline completion | Payment Schedule |
| PLANNING & SOLUTION DESIGN |
|
|
1 | Signing of contract between SI and TNUHDB | T | 5% of Capex |
2 | Submission of Project charter and Work Plan document | T+ 1 month | |
3 | Submission of Business Requirement and SRS document | T+ 2 months | 5% of Capex |
4 | Submission of HLD and LLD solution design document | T+ 3 months | |
5 | Submission of Change Management and Capacity Building Plan | T+ 3 months | |
| IMPLEMENTATION |
|
|
6 | Submission of IT Hardware, Network infrastructure, Support Software procurement plan | T + 4 months | 15% of Capex |
7 | Supply, install, configuration, commissioning of required IT infrastructure networking equipment, NoC as part of technical solution, Cloud DC, DR | T + 6 months | |
8 | Supply, install, configuration, commissioning of required IT infrastructure for end users | T + 6 months | |
9 | Supply, install, configuration of Support software for Technical wing and end users | T + 6 months | |
10 | Digitization and Data Migration | T + 7 months | 5% of Capex |
11 | Application Development / Customisation of solution | T + 8 months | 20% of Capex |
12 | Application Cloud hosting in DC and DR | T + 8 months | |
13 | Integration Test | T + 8 months | |
14 | System Integration Test | T + 9 months | |
15 | User Acceptance Test | T + 9 months | |
16 | Submission of Test reports | T + 9 months | |
17 | Submission of Project Documentation, User Manuals, SoPs | T + 9 months | 5% of Capex |
18 | Training, Capacity Building, Change Management | T + 10 months | |
19 | Pilot implementation of PMS, ERP, Portal applications | T + 11 months | 5% of Capex |
20 | Submission of "Lessons Learnt" and Solution Update based on Pilot Implementation (Including UAT and Certification) | T + 11 months | |
21 | Third party security audit and certification | T + 12 months | 5% of Capex |
22 | Go-Live | T + 12 months | 15% of Capex |
23 | Solution stabilisation & Handholding to TNUHDB | T + 14 months | 10% of Capex |
| OPERATION & MAINTENANCE |
|
|
24 | Quarterly Operation and Maintenance Support + Quarterly SLA Compliance Report | Every quarter for O&M period | ~8.31% of OPEX per Quarterly (OPEX equally amortized across 12 quarters, time of 3 years) |
| PROJECT HANDOVER & EXIT |
|
|
25 | Handing over of maintenance, user training and knowledge transfer | 36th month of O&M period | 10% of Capex |
Note: Capex (Capital Expenditure) and Opex (Operational Expenditure) to be quoted by the firm (System Integrator)
The solution for this project must be designed following open standards, to the extent feasible and in line with overall system requirements set out in this RFP, to provide for good inter-operability with multiple platforms and avoid any technology or technology provider lock-in.
The solution proposed by SI in response to this RFP, must comply with all the relevant standards and policies related to e-Governance application development published by Government of India, which includes:
In addition to above, the proposed solution must be based on and compliant with industry standards (their latest versions as on date) wherever applicable. This will apply to all the aspects of solution including but not limited to design, development, security, installation, and testing. There are many standards that are summarized below. However, the list below is for reference purposes only and is not to be considered as exhaustive.
The proposed solution should enable single-sign-on so that any user once authenticated and authorized by system is not required to be re-authorized for completing any of the services in the same session. For employees of the TNUHDB concerned, the browser-based application accessed on the intranet, through single-sign-on mechanism, will provide access to all the services of the departments concerned (based on their roles and responsibilities), Help module, basic and advanced reporting etc. Similarly, for external users (citizens and others), based on their profile and registration, the system shall enable single sign on facility to apply for various services, integration with existing TNUHDB applications, external applications, submit queries /complaints and check status of their applications.
The solution shall support PKI based Authentication and Authorization, in accordance with IT Act 2000, using the Digital Certificates issued by the Certifying Authorities (CA) such as MTNL or NIC or Maharashtra Government authorized agency. Two factor authentications (login id & password and digital signature) shall be implemented by the SI for officials/employees involved in processing citizen services as per the Functional requirement specification of the services specified in RFP.
Keeping in view the evolving needs of interoperability, especially the possibility that the solution shall become the focal point of delivery of services and may also involve cross functionality with the e-Government projects of other departments / businesses in future, the solution should be built on Open Standards. Some of the states already have other applications deployed and running for delivering services to citizens. The SI shall ensure that the application developed is easily integrated with the existing applications. Every care shall be taken to ensure that the code does not build a dependency on any proprietary software, particularly, using proprietary ‘stored procedures’ belonging to a specific database product.
One of the fundamental requirements of the proposed application is its scalability. The architecture should be proven to be scalable (cater to increasing load of internal and external users and their transactions) and capable of delivering high performance for at least four years from the date of deployment. In this context, it is required that the application and deployment architecture should provide for Scale-Up and Scale out on the Application and Web Servers, Database Servers, and all other solution components.
The systems implemented for project should be highly secure, considering that it is intended to handle sensitive data relating to the TNUHDB departments, and others. The overarching security considerations are described below.
An indicative list of information security requirements which are to be followed by SI is specified below. During the SRS preparation phase, this may be modified in concurrence with TNUHDB.
Indicative list of information security requirements
# | Security Areas | Specifications |
Physical Security |
| |
Network Security |
| |
System Security |
| |
Application Security |
| |
Audit Trails & Logs |
| |
Data Protection |
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Session Management |
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Data Warehouse Security |
| |
Application Deployment |
| |
Information Security Governance |
| |
Storage Equipment |
| |
Computing Environment |
| |
Email Security |
| |
Virus Control |
| |
Compliance to Security Standards |
| |
Security Information and Event Management System (SIEM) |
| |
Database Activity Monitoring (DAM) Solution |
|
An indicative 3-tier architecture (also referred to as multi-tier or N-tier architecture) has been proposed for the Application Solution.
The entire processing should take place in n-tier architecture:
Once the SRS are approved, the SI shall complete the High-Level Designing and all HLD documents of all the functionalities, integration with existing application and external application. The SI shall prepare the HLD and have it reviewed and approved by the TNUHDB will sign off on the HLD documents based on the advice of PMC.
The LLD shall interpret the approved HLD to help application development and shall include detailed service descriptions and specifications, application logic (including “pseudo code”) and UI design (screen design and navigation). The preparation of test cases will also be completed during this stage. The SI shall have the design documents reviewed and approved by the TNUHDB. TNUHDB will sign off on the LLD documents based on the advice of PMC.
Once the SRS is approved and design is started, the SI shall prepare all necessary Test Plans (including test cases), i.e., plans for Acceptance Testing. Test cases for Initial and Final User Acceptance Testing shall be developed in collaboration with domain experts identified at TNUHDB. Initial and Final User Acceptance Testing shall involve Test Case development, Unit Testing, Integration and System Testing, Functional testing of Application, Performance testing of the Application including measurement of all Service Levels as mentioned in this RFP and finally SI shall also carryout Load/ Stress testing. The SI will submit the test plans and test result reports to TNUHDB for comprehensive verification and approval.
* The SI shall get the entire facility (Record Management Facility) certified with respect to the above specification. The cost for the same will be borne by the SI. These are mandatory requirements. The ISO 15489 certification for Records Management shall be obtained on “Acceptance”, ISO 9001 certification within 3 Months of “Acceptance”, “CMMI Level 3 or above” within 6 months of “Acceptance” and ISO 27001 Certification within 6 Months of “Acceptance”. Any delay in the timelines mentioned above, payments to the SI shall not be made.
The non-functional requirements for this project which are to be delivered by the SI are provided in table mentioned below.
The framework and data structure developed shall be in compliance with the Reference Standard for Document and Cyber security launched by Government of Tamil Nadu
For the effective implementation of the proposed solution, TNUHDB will provide following support and facilities to the System Integrator (SI):
SI shall operate and maintain all the components of this project after the commencement of the go-live date. During the O&M phase, SI shall ensure that the service levels are monitored on a regular basis, where they meet the SLA criteria, and shall be reported to TNUHDB.
Post Go-Live, if any system/sub-system/appliance deployed during the O&M phase then these components must be added in the TNUHDB systems only after proper induction procedures are followed including hardening and security testing.
SI will ensure that at no time shall any data of TNUHDB Systems be ported outside the geographical limits of the country. O & M is detailed in Annexure VI.
For the successful implementation of this project, it is important to have a clear understanding and execution of the roles and responsibilities of the three key stakeholders:
TNUHDB: TNUHDB shall provide the overall guidance, project monitoring and coordination between various stakeholders for execution of the project. It shall also seek the necessary approvals as required from the concerned officials and Board.
Consulting Firm (Deloitte): Deloitte shall prepare the digital strategy roadmap for TNHUDB, assist in preparing RfP, assist in bid management for the selection of the SI/vendor for the identified solutions in the roadmap and provide handhold support during the initial period after onboarding of the SI/vendor.
SI/Vendor: The SI/Vendor shall be selected by TNUHDB who shall then carry out the implementation of solutions proposed as per the terms and conditions laid out in the RfP.
A clear definition of the roles and responsibilities of all the stakeholders in a project establishes transparency, accountability, manageability, and efficiency of the project. The governance structure that facilitates the coordination and implementation of project activities and fosters interactions among the team members with a minimum number of disruptions, overlaps and conflict.
Three-tier project management structure:
Governance Structure and Responsibility is detailed in Annexure VII
To ensure timely completion of project activities the following modes for communications are proposed medium, submission of work outputs as mentioned into the following sub-sections.
Review Meetings
The review meetings would be the primary and most frequent mode of communication.
Suitable online mediums for meeting shall be leveraged wherever required to organise and conduct virtual meetings to facilitate effective and efficient way communications.
Also, to ensure that there is a two-way communication, all the minutes of the meeting will be recorded and shared with client within 5 working days of the meeting. Such minutes of meeting should be accepted in whole or with changes
Periodic project status report would be submitted by SI highlighting the status of all activities undertaken and the issues requiring attention. The periodic progress reports shall be submitted as per the project plan
Email - To facilitate fast action on technical aspects, quick decision making and resolution of issues, both the consultants and client would make extensive use of emails exchanges. Communications will also be marked to the representative of TNUHDB.
Other virtual medium – Virtual meeting rooms on various online platforms like MS teams/Zoom/ others shall also be used for holding any meeting, discussion which are not possible to conduct in person.
SI shall submit its work outputs, recordings of minutes, requests for documentation in English language only through the SI mail id. Any communication from non-SI mail id related to project work outputs should not be considered as formal communication from SI.
SI would deploy its tailormade quality assurance and management process in consultation with TNUHDB officials and associated stakeholders through implementing and managing a series of quality practices over the lifecycle of the assignment. SI shall ensure that the assessment and deliverable meet the suitable quality standards.
Change Management
Any change, which may result in enhancement to geographical, functional or technical scope of work, postponement of the major milestones in the engagement plan, increase in resources, infrastructure or planned training sessions will be subject to the following process:
Risk Management
Risks may arise or may be identified at any point through the engagement, and will be documented through a risk management log and be subject to the following process:
Probable date of Commencement of contract: 01.01.2024
Annexure I - Solution / Implementation Approach
Solution / Implementation Approach
Implementation of ERP, and digital solution for TNUHDB be planned seamlessly in a manner for effective deployment[Deloitte2] , cost effectiveness and ease of administration. The identified scope of work are listed below. The detailed scope of work and functional requirements for Essentials and Add On are provided in the Annexure II, Annexure III, Annexure IV in this ToR document.
Solution approach taken considers implementation of essentials solution required for TNUHDB across all offices and users with 3-year operation and maintenance, followed by the implementation of additional components of networking (wireless for Divisions) with 3 year operation and maintenance.
Annexure II- Track 1: Application design, development, and implementation
The scope of work will comprise development of Project Management System, ERP System, Citizen & Employee Portal, Grievance Redressal Management, Document Management System, content management system, business intelligence and analytics platform & MIS Dashboard and others as detailed below.
The application may be developed at SI’s premises. However, the identified key personnel need to be based at TNUHDB’s office/other designated locations during entire project duration. Development shall include Prepare Development Framework, Develop System Databases, Conduct Detailed Design, Establish Operations Functions, Complete Migration Design, Code Test Development Components. Before the actual development work starts, the SI must design the integrated solution architecture.
Functional requirements of the proposed applications:
This section provides the functional requirements of the overall Digitization solution. All the functional description provided in this section are minimum requirement and have been provided for immediate reference only.
The intended coverage of the functional specifications includes the following modules:
High level functionalities of the proposed modules are listed in following section.
Project Management System
Proposed Project management System should have the following features.
Enterprise Resource Planning System
Human Resource Management System (HRMS) for Administration
The overall features of the HRMS shall be:
Finance & Account Management
The major functions of FMS module would be Finance Management, Accounting and Controlling Finances
Tools for accounting and financial close support essential bookkeeping activities such as general ledger, accounts payable (AP), accounts receivable (AR) and payroll. They help teams generate reports, create financial statements for income, expenses, and balances – and close the books quickly and with less effort. Tax management features also help ensure tax accuracy and compliance.
With revenue accounting tools, finance teams can automate billing processes, view up-to-the-minute payments, and ensure compliance with statutory regulations for revenue recognition. Cash and treasury management tools help teams predict cash flow, improve liquidity, and proactively mitigate risk. This software also integrates with banking systems.
This set of planning, forecasting, budgeting, and analytical tools help finance team and their teams support the overall financial health. FP&A is critical for analysing costs and utilisation of schemes, cost savings, improving performance, predicting, and navigating future conditions and providing fast and accurate decision support. It also supports multi-scenario planning and collaboration between finance and every other department.
It should help teams align organizational activities to business goals, identify and mitigate different types of risk, and ensure compliance with laws and regulations. By synchronizing data across corporate governance, risk management, and compliance activities, organization can operate more efficiently, navigate uncertainty, and act with integrity.
Financial management solution for TNUHDB could have following set of features,
Estate Management for Administration
This major objective of this module should be overall dashboard of assets providing following information
The major features of this modules could be,
Office Administration
The major functions of Administration module would be:
Key functions of Tapal Management would be to manage dispatches in organization
It would have following features
This would manage the vendor onboarding and performance monitoring of vendors
It would have following features
This would manage the documents for all the legal matters such as court cases and hearings for judicial cases.
It should have following features
This should enable users to keep track of all RTI applications, submitted response, appeals and their response. This data should be digitized and should be stored in repository for future reference and as a digitized back up copy. This module should have role-based access control approach for accessing all the documents in this module and repository. Generally, a public information officer should have access to this module which should have functions like RTI dashboard where all RTIs should be categorized as per their status like new, pending, responded, and marked to first Appellate authority (FAA).
This module should track all the vehicles and control overall fleet operations. Also, should help to manage complete fleet control operations. Every vehicle servicing should be documented and accessible by Vehicle number, driver name and on-road time. It should cover the entire life cycle of the vehicle from purchase, usage, maintenance, and disposal.
Visitor management should offer an appointment portal for visitors by which they should digitally take the appointment from the concerned person. Visitors should issue a digital visitor id card by using the visitor portal, which retains all the specific information needed. Employees and co-worker should have accurate information about visitors
Citizen Web Portal
The proposed portal should be Multilingual (Tamil and English language) Web portal and with mobile (Android/ IOS) device support, having the content in Unicode format
The major modules of the portal would be as following
The basic features of the web information portal should be as follows:
Employee Portal
TNUHDB Intends to build a portal for all internal users of TUNHDB where they can access to their assigned task, assigned tickets, training schedule as a part of capacity building.
This portal will focus on 3 major areas which are
This portal should have employee task dashboard which should provide list of assigned tasks and deliverables through project management system, also this portal would be integrated with grievance redressal management system and tickets will be generated and assigned to employees based on their role and responsibilities. This Task dashboard should play vital role in evaluating employee’s performance, thus, to be integrated with HRMS module of ERP.
The purpose of the knowledge management is to ensure that right information is available to the right person at the right time to enable informed decision making. The KMS should be integrated with the DMS, selective sections of the PMS module and HRM module for information dissemination.
KMS should be single sign on application or module that should automates the administration, tracking and reporting of access to various documentary resources
Additional Learning Management System should be part of this offering which would allow users to access all training and capacity building programs from employee portal
3.MIS Dashboard
This dashboard should provide vital information to manage an organization effectively. MIS reports should provide insights related to business operations such as Engineering, Administration, Finance, employee performance, Community Development wing, revenue generated, customer queries, inventory, and information on all assets that is important to the management of a business.
MIS reports should be used by many large businesses that need daily reporting
Enterprise Support Applications
All the process or department specific interventions work to achieve specific objective. However, the there is need of some support tools which should support the main interventions or applications in achieving their objective effectively.
These business support tools are mainly:
Document Management System (DMS)
As an e-Governance initiative, all the public organisations are implementing enterprise Document Management System, which intends to create an integrated platform for performing key business functions, establish a Centralized Document Repository to store and route documents electronically and reduce paper-based work to achieve Paperless Office, improve productivity and provide a unified platform for the users to transact with inter/intra department and existing or upcoming IT systems.
Key considerations for Document Management System (DMS)
Content Management System
An enterprise level Web Content Management System should be used to meet the need to manage the content of web portal. It should manage content including media of, landing pages, Project Pages, Document repository etc. on the web portal which needs to be added / modified / edited / deleted should be done with ease without support from technology team.
The content Management System should support following functions and should have following features:
GIS Mapping
The GIS mapping for TNUHDB will allows users to organize, visualize and analyse different layers of data by creating maps and scenes.
With the ability to clearly visualize different types of data, users are enabled to uncover patterns, understand trends, monitor changes, and respond to events—facilitating better decision making.
Business Intelligence & Analytics Engine
TNUHDB should implement a BI tool/ Analytics engine to generate insights from the collected data from various sources.
TNUHDB should implement a BI tool/ Analytics engine to generate insights from the collected data from various sources.
This BI engine should have following components broadly
1. Analytics and Reporting
2. Automated Dashboards
3. Data Management
4. Reporting Tool
Helpdesk Support for Users
Helpdesk support application enables end users to raise and resolve trivial issues, track ticket status, and manage approvals with a self-service portal. It Provides higher end user satisfaction levels by defining appropriate SLAs and making sure that services are delivered on time, and incidents are resolved well within SLAs. Key functional requirements of IT helpdesk tool are:
The Administration module should have the following features or capabilities.
SI to develop mobile version (lite version) of the TNUHDB web Portal with specific functionalities which can be accessed using smart phone/tablets. The Mobile application are to be developed for TNUHDB internal and external stakeholders including TNUHDB Officials, Citizens, beneficiaries, RWA’s and applicants.
While the detailed functionalities will be finalized during the SRS stage, the indicative high-level functionalities for Lite version are as provided below:
Technical requirements
Technical specifications provided here are the set of requirements that the Digitalization solutions including TNUHDB web Portal & Mobile Application of TNUHDB must meet. This document provides information to the SI on the business requirements, various standards and guidelines and is an essential guide for defining a proposed system and ensuring mutual understanding among key stakeholders.
All the technical specifications provided in this section are minimum and have been provided for immediate reference only.
All the software (if any) along with proposed solutions shall initially be supplied with minimum on-site OEM comprehensive warranty/ support from the date of Go-live till the entire contract period. Also, if the contract period is extended, then SI must ensure that all the supplied software’s OEM warranty, service and support, licenses should be till perpetuity and for unlimited users. Please find below the summary of the software component for which the license would be required.
# | Software component | Type of license / Licensing period | Number of licenses |
Integrated Project Management System | Perpetual | Unlimited | |
ERP System- Human Resource Management System Module | Perpetual | Unlimited | |
ERP System- Finance and Account Management Module | Perpetual | Unlimited | |
ERP System- Office Administration Module | Perpetual | Unlimited | |
ERP System- Estate Management Module | Perpetual | Unlimited | |
Citizen Web Portal | Perpetual | Unlimited | |
Citizen Mobile Application | Perpetual | Unlimited | |
Employee Web Portal | Perpetual | Unlimited | |
Smart Module- Water, Energy & Video Management and Remote Monitoring | Perpetual | Unlimited | |
Helpdesk Application | Subscription | At actual | |
Web Content Management System | Perpetual | At actual | |
Documents Management System | Perpetual | Unlimited | |
GIS Software & base Map | Subscription | At actual | |
BI & Analytics Platform | Subscription | At actual |
The solution architecture should be designed by SI in line with the requirements provided in RFP document.
Integration
Application Performance Monitoring
End-User Experience Management System
General Monitoring Platform Requirements
Server Monitoring Requirements
Network Monitoring Requirements
Database monitoring requirements
Virtualization Monitoring Requirements
Storage Monitoring Requirements
SLA monitoring requirements
Each phase of application development and implementation for TNUHDB Digitalization systems need to adhere the below lifecycle:
Project Initiation
System Requirement Study
The SI must perform the detailed assessment of the business requirements and IT Solution requirements at TNUHDB’s Offices as mentioned in this RFP.
Based on the understanding and its own individual assessment, SI shall develop & finalize the System Requirement Specifications (SRS) in consultation with TNUHDB and its representatives. While doing so, SI at least is expected to do following:
Solution Design
The SI shall build the solution as per the indicative solution architecture. The solution proposed by SI should comply with the solution architecture requirements as mentioned therein.
Development
The SI shall carefully consider the scope of work and provide a solution that best meets the TNUHDB Digitalization System's requirements. The development of the application software will follow the procedure mentioned below:
Note: These documents need to be updated after each phase of project and to be maintained updated during entire project duration. The entire documentation will be the property of TNUHDB.
Testing
The SI shall provide the testing strategy including traceability matrix, test cases and shall conduct the testing of various components of the software developed/customized and the solution. The testing should be comprehensive and should be done at each stage of development and implementation. SI should plan to establish an UAT environment at TNUHDB Board office under the overall control of TNUHDB. Also, System Integrator should provide support to set up a development environment in the TNUHDB head office itself. Preparation and submission of Testing Plans must include system testing, Defect regression testing, release regression testing, Risks and Mitigation, Test environment, tools, defect management, test phase transition criteria, test schedule and deliverables. During testing phase, it expected use industry standard tools. The Application testing mechanism shall be adopted like, Alpha Testing, Automated Testing, Black Box Testing, White Box Testing, Compatibility Testing, Functional Testing, Integration Testing, Load Testing, Performance testing, Regression Testing, Stress Testing, Acceptance Testing, Security &, Controls Testing, etc.,
Bug Tracking: A Bug tracking software is an essential tool for managing the process of finding, tracking and fixing bug. Not only does it ensure that to deliver high -quality near-perfect application, but it also enhances the productivity of the development team throughput the application development process. A good bug tracking tool gives an overview of all identified errors so that nothing slips through the cracks. Reactive bug tracking also ensures that issues identified during use are promptly fixed to ensure minimal impact on product operation. A bug tracking system is required to find, fix bugs and other related issues to reduce cost of development and save time. Bug tracking system/tool should track problems and analyse efforts taken by team members to fix a bug or an issue. A bug tracking system/ tool can prioritize bugs and assign issues. Also, helps to spot repetitive problems and concentrate on important issues
The development team will be able to focus on high priority bugs rather than wasting time on smaller issues A bug tracking system/ tool should provide better communication through chat interfaces and email notifications. This reduces the communication gap and communicate to the right person to test / fix bug on time A bug tracking system should keep a record of the bug issues that are detected, who fixed them, and how long it took to fix a particular issue.
Project Go- Live Pre-Requisites & Go-Live
Annexure III - Track 2: Data digitalization
This section provides the high-level requirements for digitalization of legacy documents and other material of TNUHDB.
There are approximately 55Lakh+ of documents that needs to be digitalized.
The location of digitalization of document shall be discussed during the project inception phase. There are confidential documents and videos which are not in public domain shall have to be digitalize at TNUHDB premise. TNUHDB shall decide on which documents are to be digitalized on premise.
It may be noted by the bidder that the content and files maintained, and the language of noting are in Tamil and English. The Survey Sketches for the MUDP/TNUDP and other schemes as available with CMDA to be obtained and digitalized as per TNUHDB direction.
While digitalizing the documents, the SI should at least follow the following digitalization steps.
Digitalization steps
The sub-activities for above each step are mentioned in figure below.
Figure - Sub-activities for Digitalization of documents
For example, the following details shall be captured:
Infrastructure and manpower deployment requirements
Input specifications
Non-technical requirements
Annexure IV - Track 3: IT Infrastructure procurement, supply, Installation, and bandwidth for the project
This section details the IT, Network and security Infrastructure requirements for the various applications which are part of proposed Digital Strategy for TNUHDB.
The IT infrastructure scope includes Information Technology (IT) infrastructure procurement, deployment and maintenance of the required Infrastructure as intended.
System Integrator needs to do the appropriate solution design and sizing for the project as per the scope of work.
The objectives of this IT procurement are to:
The brief scope of work for this section includes the following:
Figure - TNUHDB overall infrastructure deployment architecture
Important Functional Considerations while design & deployment of Architecture.
The scope of services for the Cloud hosting of Data Center is as follows:
Role of SI in Cloud Hosting
The scope of services for the Local Area Network (LAN) is as follows:
SI shall build operate a network room cum operation centre from where it will house Network and Security equipment all Enterprise resources like Network, Applications, Hardware, and Connectivity to be monitored and analyzed for the day-to-day operations at TNUHDB Head Office.
SI to make sure these services are
The scope of services for the Network Operations Centre (NOC) is as follows:
The objective of Internet Infrastructure and connectivity is to provide secure application access to intranet and internet applications, enforcing internet/email policies and seamless transfer of data. The scope of providing the Internet Infrastructure and connectivity is as follows:
# | Location | Bandwidth (Mbps) | Quantity |
1 | Internet to Head Office, Chennai | 500 | 2 |
2 | Internet to Estate and Regional offices | 50 | 21 |
3 | Head Office to DC/DR (MPLS) | 10 | 1 |
4 | DC - DR (MPLS) | 10 | 2 |
5 | Estate and Regional offices to Head Office (VPN) | 1 | 21 |
The following is a pictorial view for the above-mentioned requirements.
Figure - Indicative Network and Internet connectivity diagram
Annexure V - Track 4: Training and Capacity Building
Training calendar format
Sl. No. | Type of training | Topic | Dates | Trainer | Trainee |
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Types of training
List of Training types
Type of training | Relevant Stakeholders | Scope |
Administrative & Project related | TNUHDB officials |
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Functional | TNUHDB officials |
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Technical (Application & Infrastructure |
IT Team |
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Preparation of training aids
Number of trainings
Stakeholder's training requirements
Stakeholders | Total Number of trainees to be trained | Minimum Number of trainees per session | Number of days or hours for each session | Training type | Details |
TNUHDB Officials |
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Other Stakeholders |
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Annexure VI- Track 5: Operations and Maintenance
This section describes the operational requirements of the Digitization project which include all the Applications, Citizen portal, mobile applications and IT infrastructure such as Servers, Network set up, Security equipment, Experience Centre and Citizen Kiosk etc.
The high-level details of O&M activities are mentioned below:
Application support includes, but not limited to, production monitoring, troubleshooting, and addressing the functionality, availability, and performance issues, implementing the system change requests etc. The SI shall keep the application software in good working order; perform changes and upgrades to applications as requested by the TNUHDB team. Key activities to be performed by SI in the application support phase are as follows:
SI shall ensure compliance to SLAs as indicated in this RFP and any upgrades/major changes to the software shall be accordingly planned by SI ensuring the SLA requirements are met at no additional cost to the TNUHDB.
The SI shall be responsible for arranging for annual technology support for the OEM products to TNUHDB provided by respective OEMs during the entire O&M phase. For the following software’s SI is mandatorily required to take enterprise level annual support for the entire contract duration:
All planned or emergency changes to any component of the system shall be through the approved Change Management process. The SI needs to follow all such processes (based on industry ITSM framework). For any change, SI shall ensure:
Detailed impact analysis
IT infrastructure includes servers, networking, load balancers, video walls, laptop/desktop, security equipment, operating systems, enterprise monitoring system, help desk system and other related IT infrastructure required for running and operating the envisaged system. SI shall define, develop, implement, and adhere to IT Service Management (ITSM) processes aligned to ITIL framework for all the IT Services defined and managed as part of this project. IT infrastructure support and maintenance include but not limited to the below:
Warranty support for deployed IT infrastructure
Maintenance of IT Infrastructure:
The SI shall be responsible for implementing measures to ensure complete security of the TNUHDB Project solutions (including its entire environment) and confidentiality of the related data, in conformance with the security policy of GoTN/GoI/any other policy.
The SI shall constantly monitor the TNUHDB systems for events or activities, which might compromise (fraudulently or accidentally) the confidentiality, integrity, availability, and security of the system and take necessary remedial and preventive measures. This monitoring shall be through the security controls including:
The SI shall have to ensure the following:
Involving the OEMs of the critical components (hardware and software) to ensure that installations/ configurations/ integrations of the various components are performed according to the best practices/ OEM guidelines and seeking the professional support of the OEMs during any contingency is a key requirement
The SI shall ensure requisite support from the OEM for various aspects of project including configuration, customization, sizing, performance tuning and implementation support.
It is responsibility of the SI to scale up the Operations & Maintenance (O&M) team as and when required to ensure smooth project execution throughout the project duration.
SI shall ensure compliance to uptime and performance requirements of project solution as indicated in the SLA table of RFP and any upgrades/major changes to the TNUHDB Project shall be accordingly planned by SI for ensuring the SLA requirements.
SI shall be responsible for measurement of the SLAs at the TNUHDB System level as well as at the user level with the help of the enterprise monitoring tool on a periodic basis.
Reports for SLA measurement must be produced TNUHDB officials as per the project requirements.
Bidder to refer following list of software licenses which are indicative and may vary as per actual requirement. Bidder shall choose latest versions of software whichever is best fit for their requirement.
Bidder shall submit all licenses to TNUHDB in soft or paper format during handover
Sr No | Software components | Type of License | No of license |
1 | Server OS e.g., Windows Servers, RHEL, Linux, any other as per requirement. | Perpetual | As required |
2 | Workstation OS e.g., Windows 10/11, as per system requirement | Perpetual | As required |
3 | Endpoint Security Agent/Antivirus | Subscription Based for Contract Period | As required |
5 | Enterprise Monitoring System Software | Subscription Based for Contract Period | 10 end users |
7 | Helpdesk Software for Tech Support & Portal Support (Support team & team leader/admin) | Subscription Based for Contract Period | As required |
8 | Load balancer, NIPS or any other security component | Subscription Based for Contract Period | As required |
9 | Network Management System Software | Subscription Based for Contract Period | As required |
10 | Citizen Web portal Application / TNUHDB Portal Application | Perpetual | Unlimited |
11 | Citizen Mobile Application/ NUHDB Mobile Application | Perpetual | Unlimited |
12 | BI & Analytics Tool | Subscription Based for Contract Period | As required |
13 | GIS Mapping Tool | Perpetual | As required |
14 | Project management System | Perpetual | As required |
15 | Enterprise Resource Planning | Perpetual | As required |
Annexure VII - Governance Structure and Responsibility
The Project Leadership Team is the senior management team, which shall provide a tactical and strategic direction for the overall project. The team would discharge the following responsibilities:
The PIC shall be responsible for ensuring the overall effectiveness of the implementation of the project and is the central repository for all status reporting to the leadership team. To achieve consistency and accuracy across the project, all implementation initiatives should comply with the project tracking and control requirements as may be defined by the PIC. The Project Management Consultant (PMC) shall be presenting the project progress to PIC.
World Bank
As the Project In-charge responsible for the overall success of the project, the role in the successful implementation of the project includes discharging the following responsibilities:
PIC Team
The PIC team comprises of the officers from the TNUHDB, Administration and IT Systems personnel. The key responsibilities of the PIC team are:
Project Coordination Team
Project Management Consultant (PMC)
The PMC team will assist in Project Implementation, SLA Monitoring, review the performance of the application Solution, IT infrastructure requirements and review the SLA’s between different stakeholders. The PMC will be responsible to perform the following tasks:
Systems Integrator (SI)/ Vendor
The Implementation Agency/ Systems Integrator (SI) will be responsible to perform the following tasks:
[Deloitte1]Comment received from World Bank: During previous discussion, we had provided options regarding the execution of civil work, furnishing of office, procurement of hardware, etc No indication in the Excel Sheet is made on these so we are not able to comment on whether these have been adequately addressed
Comment Addressed: Hence we have addressed this point and have added to the ToR
[Deloitte2]World Bank Comments:
However, we would like to emphasize that all infrastructure-related permissions, including those for LAN and WLAN, should be managed by the selected vendor with support from TNUHDB; we would like to recommend that this be added to the ToR. This will ensure that we adhere to the best technical standards and comply with all regulatory requirements without overburdening TNUHDB's internal resources
Comment Addressed: The infrastructure related permissions to be managed by the vendor has been mentioned across the chapter: Objective and in sections Annexure-I to Annexure-IV of this ToR
"},{"id":"OP00239819","notice_type":"Request for Expression of Interest","noticedate":"01-Aug-2023","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2023-08-16T00:00:00Z","submission_deadline_time":"17:00","project_ctry_name":"Liberia","project_id":"P171997","project_name":"Liberia Investment, Finance and Trade Project","bid_reference_no":"LR-MOCI-364199-CS-INDV","bid_description":"Hiring of Consultant to Develop Request for Bid for the National Electronic Payment Switch (NEPS), support the review of the Bid Documents and selection of the appropriate vendor for the NEPS Implementation .","procurement_group":"CS","procurement_method_code":"INDV","procurement_method_name":"Individual Consultant Selection","contact_address":"Ministerial Complex\nCongo Town\nTubman Blvd, Monrovia,","contact_ctry_name":"Liberia","contact_email":"jamesquiqui@gmail.com","contact_name":"James Quiqui","contact_organization":"Ministry of Commerce and Industry","contact_phone_no":"+231880299284","submission_date":"2023-08-01T00:00:00Z","notice_text":"
GOVERNMENT OF LIBERIA
Ministry of Commerce and Industry
Ministerial Complex
Congo Town, Monrovia
REQUEST FOR EXPRESSION OF INTEREST (REOI)
(CONSULTING SERVICES)
No. | Assignment Title | Procurement Method | Duration |
Hiring of Consultant to Develop Request for Bid for the National Electronic Payment Switch (NEPS), support the review of the Bid Documents and selection of the appropriate vendor for the NEPS Implementation . Ref. No.: LR-MOCI-364199-CS-INDV | Individual Consultant Selection (INDV) Method | 30 Working Days |
Background
The Republic of Liberia through the Ministry of Commerce & Industry has received Financing from the International Development Association (IDA) towards the cost of implementing the Liberia Investment, Trade & Finance Project (LIFT-P) and it intends to apply part of the proceeds of the Financing towards payments under the contract for Hiring of a Consultant (Individual Consultant) as per the Terms of Reference, for the National Electronic Payments Switch, at the Central Bank of Liberia (CBL), under the Liberia Investment, Finance and Trade Project (LIFT-P) of the Ministry of Commerce and Industry.
The overall objective of the LIFT-P is to improve the investment climate, expand sustainable access to finance, and increase the efficiency of trade in Liberia and help formal MSMEs recover from the impact of the COVID-19. The LIFT-P is an explicit contributor to the FY19-FY24 Country Partnership Framework (CPF)
The detailed Terms of References (TORs) for the assignments can be found at www.emansion.gov.lr or through a written request through the emails below.
The Ministry of Commerce and Industry now invites eligible and interested Individual Consultants (“Consultants”) to indicate their interest in providing the respective Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are listed as per the Terms of Reference.
The Consultant must have minimum qualifications and experience as per the respective Terms of Reference.
The Consultant will be selected in accordance with the Individual Consultant Selection Method (INDV) as set out in the Procurement Regulations for IPF Borrowers dated July 2016 as Revised in November 2017, August 2018 and November 2020).
Further information can be obtained at the address below during office hours, i.e., 0900 to 1600 hours GMT, Monday to Friday.
Expressions of Interests must be delivered in written forms to the address below (in person, or by
mail, or by fax, or by e-mail) on or before Wednesday August 16, 2023. Please indicate the assignment of your interest in your submission with subject:
“Re: Hiring of Consultant to Develop Request for Bid for the National Electronic Payment Switch (NEPS), support the review of the Bid Documents and selection of the appropriate vendor for the NEPS Implementation; Ref. No.: LR-MOCI-364199-CS-INDV”.
Liberia Investment, Finance and Trade Project (LIFT-P)
Attn: Mr. James Gayflor Quiqui
Project Coordinator
Ellen Johnson Sirleaf (EJS) Ministerial Complex
Congo Town
Monrovia, Liberia
Tel: +231 777 240 201/775 654 713
E-mail: jamesquiqui@gmail.com
Cc: vanyanbah.julius@yahoo.com
TERMS OF REFERENCE
Post Title: | Hiring of Consultant to Develop Request for Bid (RfB) for the National Electronic Payment Switch (NEPS), support the review of the Bid Documents and selection of the appropriate vendor for the NEPS Implementation |
Location of Post: | Central Bank of Liberia, Monrovia, Liberia |
Contract Duration: | 30 working days |
Reporting Line: | Central Bank of Liberia and the LIFT-Project Coordinator in collaboration with the Financial Sector Development Specialist |
Recruitment: | Open International |
Type of Contract: | Individual Consultant |
Liberia has put in place large value system, the RTGS as well as Automated the Clearing House (ACH) system. However, a retail payment infrastructure to facilitate interoperability among various Financial Service Providers (FSPs) is a missing element of the National Payments System. Except for a few banks, which are connected through bilateral agreements with the various Mobile Money Operators, financial service providers, including banks, MFIs, and mobile network operators (MNO) are not connected to each other. The CBL sees the National Electronic Payment Switch (NEPS) as a solution to this problem by deploying a central platform through which all service providers can have access to the National Payments System. This would allow for interoperability and ultimately accelerate financial inclusion, access and deepening.
Recognizing the limitations in the current retail payment landscape in Liberia and the significant constraint this has on improving the delivery of electronic payments in the country, The Government of Liberia (GoL), through the Ministry of Commerce and Industry (MOCI) is implementing the Liberia Investment, Finance and Trade Project (LIFT-P) with financing from the International Development Association (IDA) and the International Bank for Reconstruction and Development (IBRD) of the World Bank Group.
The various LIFT-project components that are expected to be implemented within five years have development objectives to improve the investment climate, expand sustainable access to finance, promote the digitalization of financial services, and increase the efficiency of trade in Liberia. Private sector support, SMEs access to market and finance, and institutional capacity are the key focus of the project. Among other components, the project will implement a national Electronic Payment Switch (NEPS) and build capacity at the Central Bank of Liberia.
The three primary goals of the retail payment switch are to: 1) address issues of interoperability of electronic payments regardless of the channels, including government to person (G2P) payments, 2) connect MFIs and MNOs to the country’s National Payments System, and 3) improve the convenience and user experience for customers transacting electronically. The switch has positive implications for access point development and financial inclusion in financially excluded regions.
The LIFT- Project Component 3, will finance the needed hardware, software, and services required to introduce the National Electronic Payment Switch (NEPS). It will also ensure that the necessary institutional framework and requirements are in place to drive the successful deployment and operations of the switch. Considering the previous failed procurements of the switch procured by the CBL, CBL is seeking for individual consultant’s services to provide procurement support to ensure the success of this component. The consultant will assist CBL through the entire procurement and acquisition process of the retail payment switch platform and related hardware and services in accordance with the World Bank procurement regulations.
Deliverables
The activities and deliverables under this assignment include but are not limited to:
Stage 1 – Procurement
Stage 2 – Develop Contract
The duration of the assignment is expected to last up to 30 days over the course of a calendar year. During this time, the consultant may reside abroad, but is expected to be present in Monrovia for at least three periods of one to two weeks (per agreement with CBL) to support the procurement efforts by CBL. The consultant will work under the direction of the head of the Project Implementation Unit (PIU) and the CBL.
CBL will provide office space (if needed) for the work of the Consultant. CBL will assist the consultant in her/his consultations with relevant stakeholders and will ensure that the Consultant has access to all information as may be legally allowed for the performance of her/his services. CBL will assign the Senior Technical Advisor and the Director of the Payment Systems Department to oversee the overall performance of the consultancy and represent CBL to the Consultant on all matters relating to the project and shall accordingly advise the Consultant.
"},{"id":"OP00191586","notice_type":"Invitation for Bids","noticedate":"21-Jul-2023","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2023-08-16T00:00:00Z","submission_deadline_time":"12:30","project_ctry_name":"Gambia, The","project_id":"P166695","project_name":"GAMBIA FISCAL MANAGEMENT DEVELOPMENT PROJECT","bid_reference_no":"GM-PPPPE-307311-GO-RFB","bid_description":"DIGITAL MAPPING AND INVENTRY OF TELECOMMS/ICT INFRASTRUCTURE","procurement_group":"GO","procurement_method_code":"RFB","procurement_method_name":"Request for Bids","contact_address":"Ministry of Finance and Economic Affairs","contact_ctry_name":"Gambia, The","contact_email":"nsosseh@gfmdp.com","contact_name":"Anta Taal","contact_organization":"Public Private Partnerships and Public Enterprises","contact_phone_no":"3205215","submission_date":"2023-07-21T00:00:00Z","notice_text":"
The Gambia Fiscal Management Development Project
\n\nGrant No.: IDA D6190
\n\nContract Title: ACQUISITION OF A GRAPHICAL INFORMATION SYSTEM (GIS) FOR THE GAMBIA PUBLIC UTILITY REGULATORY AUTHORITY
\n\nReference No.: GM-PPPPE-307311-GO-RFB
\n\n1. The Government of The Gambia has received financing from the World Bank toward the cost of The Gambia Fiscal Management Development Project and intends to apply part of the proceeds toward payments under the contract: Acquisition of A GRAPHICAL INFORMATION SYSTEM FOR THE GAMBIA PUBLIC UTILITY REGULATORY AUTHORITY- GIS to provide proper online/offline mapping system for the fibre cable and network inventory of GAMTEL including the networks connected to the fibre cable infrastructure.
\n\n2. Scope of Work:
\n\nThe objective of this project is to procure a turn-key firm who will be responsible for the complete development, implementation, and maintenance of the Digital Mapping System, including hardware, software, licenses, integration, training, and documentation
\n\nThe Authority intends to procure a Digital Mapping of telecommunications fibre cable and network infrastructure network inventory system to fulfil its basic regulatory requirements broadband deployment.
\n\n3. The system shall have the following features and functionalities:
\n\nThe delivery and project implementation are at the Premises of the Public Utility Regulatory Authority (PURA). The delivery period is three months from contract award.
\n\n3. Bidding will be conducted through the International Competitive Bidding procedures as specified in the World Bank’s Guidelines: Procurement of Goods, Works and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers July 2014 (“Procurement Guidelines”), and is open to all eligible bidders as defined in the Procurement Guidelines. In addition, please refer to paragraphs 1.6 and 1.7 setting forth the World Bank’s policy on conflict of interest.
\n\n4. Interested eligible bidders may obtain further information from the Procurement Specialist, Gambia Fiscal Management Development Project during office hours Monday to Thursday from 8am- 4pm and Fridays from 8am to 12:30pm at the address given below or by email at nsosseh@gfmdp.com and ygassama@gfmdp.com
\n\n5. A complete set of bidding documents in English may be obtained free by interested eligible bidders from the address below or via email. The document will be sent by Electronic as well as hardcopy if requested by the bidder.
\n\n6. Bids must be delivered to the address below on or before 16 August 2023 at 12:30 GMT. Electronic bidding will be permitted. Late bids will be rejected. Bids will be publicly opened electronically via online link in the presence of the bidders’ designated representatives and anyone who choose to attend, will be provided with a link for the opening session.
\n\n7. All bids must be accompanied by a “Bid-Securing Declaration. (Form enclosed within the bid document).
\n\n8. The address(es) referred to above is:
\n\n\n\n
Gambia Fiscal Management Development Project
\n\nAttn: Project Manager
\n\nMinistry of Finance and Economic Affairs
\n\nRoyal Insurance Building, Bertil Harding Highway, 2nd Floor
\n\nE-mail: nsosseh@gfmdp.com and ygassama@gfmdp.com
\n\n"},{"id":"OP00162235","notice_type":"Request for Expression of Interest","noticedate":"16-Jan-2022","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2022-01-16T00:00:00Z","submission_deadline_time":"00:00","project_ctry_name":"Nigeria","project_id":"P164031","project_name":"Ogun State Economic Transformation Project","bid_reference_no":"OG/CS/BEE/04/2021","bid_description":"Consultancy to perform Reform and Interoperability of Ogun GIS and LAMS, including baseline survey of BLS, Spatial Data Collection for BLS and Systematic Titling Program to support the increase in the issuance of titling in Ogun State","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Abeokuta\nOgun State","contact_ctry_name":"Nigeria","contact_email":"mowoodusi@gmail.com","contact_name":"Mosun Owo-Odusi","contact_organization":"OGSTEP","contact_phone_no":"0809 631 1552","submission_date":"2022-01-16T00:00:00Z","notice_text":"
OGUN STATE GOVERNMENT
\n\nOGUN STATE ECONOMIC TRANSFORMATION PROJECT (OGSTEP)
\n\nREQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES – FIRM SELECTION)
\n\n\n\n
Credit No.: IDA-V1860
\n\n\n\n
CONSULTANCY TO SUPPORT AND PROVIDE TECHNICAL ASSISTANCE FOR 7 PROJECT CONSULTANCIES
\n\n\n\n
The Ogun State Government through the Federal Government of Nigeria has applied for a credit from the International Development Association (hereinafter referred to as IDA)/World Bank towards the financing of the OGUN STATE ECONOMIC TRANSFORMATION PROJECT (OGSTEP). The Project Implementation Unit of OGSTEP intends to apply part of the proceeds of this credit to payments under contracts for the following 7 Consultancy Services.
\n\n\n\n
(1) Consultancy to Hire Community-based NGO(s) as third-party service providers on GBV/SEA/SH issues. (2) Consultancy to support and provide Technical Assistance for the Project on Agriculture Framework for Responsible and Inclusive Land Intensive Agricultural Investments (FRILIA). (3) Consultancy to perform Reform and Interoperability of Ogun GIS and LAMS, including baseline survey of BLS, Spatial Data Collection for BLS and Systematic Titling Program to support the increase in the issuance of titling in Ogun State. (4) Consultancy for the development of recruitment policy and practices for the Ogun State Technical and Vocational Education Board (OGTVEB), development of Human Resources Policy for Ogun Skills Fund and development of governing policy for the Ogun State Tec. (5) Consultancy for the engagement of four VCDFs for 2022, 2nd batch. (6) Consultancy to carry out feasibility studies including ESIA on construction of 1,000 ha of small-scale irrigation land and rehabilitation of 40km feeder road.
\n\n(7) Individual Selection: Consultancy to conduct NOS Review for 10 trades plus Entrepreneurship, Leadership and Literacy skills.
\n\n\n\n
The Ogun State Government now invites eligible consulting firms to indicate their interest in providing the Services in any of the 7 consultancies. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.
\n\n\n\n
The consulting service to Hire Community-based NGO(s) as third-party service providers on GBV/SEA/SH issues will support the general objective of OGSTEP to execute its stakeholders’ management strategies on GBV risk prevention, mitigation and response, including SEA and SH, linked to implementation operations and in the provision of holistic support for survivors in Ogun State.
\n\n\n\n
The Specific objectives of the NGO are as follows:
\n\nI. Design and implement prevention campaigns for the workers hired for the project. These campaigns should include, among others, and training for workers and communities affected by the project on GBV, SEA and SH, their causes and consequences and the risks specifically linked to the project, the response services available to survivors, the project code of conduct and the penalties for violations, the GRM, how to file a grievance, and what to expect when filing a grievance;
\n\nII. Ensure that survivors have access to holistic care, including psycho-social, medical, and legal support under a survivor-centered response protocol.
\n\n1: Development of key toolkits to aid the implementation of FRILIA and engagement with key communities and other stakeholders.
\n\n2: Capacity building and training of key Government Agencies on FRILIA.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3GBAWIx
\n\n\n\n
The shortlisting criteria are:
\n\nThe NGO/Consortium of NGOs providing services must:
\n\n\n\n
The consulting service to support and provide Technical Assistance for the Project on Agriculture FRILIA is required to support the activities for the development and implementation of the Pilot Phase of FRILLIA activities in the Project.
\n\nSpecifically, the Consultancy Firm will assist the state in the pilot phase of operationalization of FRILIA. This phase exercise is to unbundle the core thematic areas of FRILIA and prepare necessary toolkits and strategies that would ensure seamless implementation.
\n\nKey activities to be completed by the firm include:
\n\nTask 1: Development of key toolkits to aid the implementation of FRILIA and engagement with key communities and other stakeholders.
\n\nTask 2: Capacity building and training of key government agencies on FRILIA.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3s0swWK
\n\n\n\n
The shortlisting criteria are:
\n\n• At least five years of specialized experience in management of FRILIA and providing FRILIA services.
\n\n• At least two years previous experience with leading FRILIA teams for large or complex projects.
\n\n• Previous experience and proven track record of conducting agricultural work and producing quality reports for clients of international standard.
\n\n• Experience working with government agencies and managing local indigenes in any of the South Western States of Nigeria.
\n\n• Having good administrative and solid institutional capacity to manage projects
\n\n• The Consultancy Firm must be a multidisciplinary team made up of a Principal Consultant who leads the team, and other Senior Consultants with Specialties and relevant Experience in each FRILIA practice area.
\n\n\n\n
The consulting service to perform Reform and Interoperability of Ogun GIS and LAMS, including baseline survey of BLS, Spatial Data Collection for BLS and Systematic Titling Program to support the increase in the issuance of titling in Ogun State is to support the delivery of a new Ogun Geographical Information System and Land Administration Management system to fully digitize the land-based records and information in the state. Specifically, it is to:
\n\nI. Improve institutional Skills and Capacity
\n\nII. Produce a conceptual design and create an operational geospatial database structure, ISO compliant metadata structure based on industry standards and clearing house for OGIS and LAMS.
\n\nIII. Restructure of BLS processes.
\n\nIV. Achieve Technical reform toward online service delivery that will include Implementation of Electronic Land Administration System, implementation of Systematic Land Title Registration (SLTR), implementation of Land Information System, governance and interoperability and development of Ogun State Web GIS.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3ye4NDN
\n\n\n\n
The shortlisting criteria are:
\n\nThe consulting firm should have the following
\n\nI. A minimum 10 years’ experience in the implementation of enterprise GIS infrastructure and systems for the public sector in Nigeria or Overseas.
\n\nII. Experience in delivering enterprise GIS and land administration solutions within global best practices, utilizing open-source software.
\n\nIII. A proven track record in enterprise GIS and land administration implementation within global best practices for improved business enabling environment in Nigeria is desirable.
\n\nIV. Experience working in West Africa is a must and familiarity with public sector organization with respect to land administration service delivery, legal and regulatory framework.
\n\nV. Provide evidence of relevant related transactional experience for the past five years especially in West Africa, especially Nigeria.
\n\nVI. Demonstrated experience in GIS mapping of urban areas, towns, cities, covering all features with database and database designing and management, customization of GIS application, Preparation of map with database of property survey, preparation of map with complete database of all the utilities (Road, Water network, Drainage, Sewerage, Power network, etc.), Building footprint and land use detail at land parcel level, etc. is a must.
\n\nVII. The consultancy firm will provide evidence of financial capability by submitting tax clearance certificates for the past three (3) years indicating (minimum) average turnover of NGN300,000,000 annually.
\n\n\n\n
The consulting service for the development of recruitment policy and practices for the Ogun State Technical and Vocational Education Board (OGTVEB), development of Human Resources Policy for Ogun Skills Fund and development of governing policy for the Ogun State Tec. is to:
\n\ni. Develop a detailed governing policy which would provide a system of rules, practices, processes for OGSTVEB and assess current recruitment, process and practices, operational processes and policies of the Ogun State Technical and Vocational education Board (OGSTVEB), including the technical colleges and propose regulatory and procedural improvements aligned to international best practices.
\n\nii. Develop the human resource strategy for Ogun Skills Fund, develop and prepare the staff hand book.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3ybcU43
\n\n\n\n
The shortlisting criteria are:
\n\n• At least five years of specialized experience in the development of human resources policy and practices for institutions.
\n\n• At least two years previous experience with leading human resources development for projects.
\n\n• Previous experience and proven track record of conducting agricultural work and producing quality reports for clients of international standard.
\n\n• Experience working with government agencies.
\n\n• Having good administrative and solid institutional capacity to manage projects
\n\n\n\n
The consulting service for the engagement of four VCDFs for 2022, 2nd batch is to support smallholder farmers at farming communities in Ogun State to participate in production effort in the following priority value chains: 1. Food crops; 2. Horticulture and; 3. Livestock; 4. Fiber In line with the OGSTEP project development objective, in the first instance and in line with best practices.
\n\n\n\n
Specifically, the VCDF will develop and promote further, the commodity value chains to be promoted in the State. Further, the engagement of VCDFs seek to facilitate timely linkage between producers, input suppliers and service providers, and off-takers; and as well identify relevant value chain Service Providers across the Value Chains’ Segments among others in the State.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3DIlAjx
\n\n\n\n
The shortlisting criteria are:
\n\nThe Firm is expected to be fully registered business concerns, Non-Governmental Organisations (NGO) and qualified civil associations registered in Nigeria. The firm will be required to have at least ten (10) years of relevant, demonstrable and verifiable experience in management of complex projects on value chain, rural business development and agricultural marketing in Nigeria
\n\n\n\n
Others:
\n\n1) Demonstrate capacity to aggregate large number of farmers, form them into groups and manage the groups, demonstrate organizational capacity of the organization and experience carrying out similar project of activities and handling large groups of farmers, including woman and youths;
\n\n2) Experience on facilitating linkage between producers, input suppliers and service providers, and off-takers;
\n\n3) Evidence of close working relationships with farmers and rural and community-based organisations.
\n\nOthers are available in the Terms of Reference (TOR)
\n\n\n\n
VCDF Eligibility Clause:
\n\n1. Firms can apply for only one agricultural zone. No firm may apply for more than one zone.
\n\n2. Firms already engaged by OGSTEP to deliver VCDF services are not allowed to apply for the new VCDF contract.
\n\n3. Contract award will be made on zonal bases.
\n\n4. Flouting the eligibility clauses are grounds for disqualification.
\n\n\n\n
The consulting service to carry out feasibility studies including ESIA on construction of 1,000 ha of small-scale irrigation land and rehabilitation of 40km feeder road will be addressing a distinct set of constraints undermining on-farm productivity growth and overall performance of the agricultural sector. Increased access to small-scale irrigation schemes is expected to increase productivity, quality and reduce variability of agricultural output.
\n\nThe objectives of this assignment are as follows:
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/33ha3Lw
\n\n\n\n
The shortlisting criteria are:
\n\nAn Engineering Firm with at least 7years of demonstrable experience in carrying out feasibility studies and executive projects in irrigation development and feeder roads.
\n\nOthers are:
\n\n\n\n
\n\n
\n\n
INDIVIDUAL SELECTION (Submit CV and Letter of Expression of Interest)
\n\n7. Consultancy to conduct NOS Review for 10 trades plus Entrepreneurship, Leadership and Literacy skills - OG/INDV/SDS/05/2021
\n\nThe consulting service to conduct NOS Review for 10 trades plus Entrepreneurship, Leadership and Literacy skills is to:
\n\nI. Review the following National Occupational Standards (NOS) for 10 trades in line with industry needs and the peculiarities of Ogun State
\n\nII. Review and Develop relevant NOS training and assessment guidelines for the enlisted trades
\n\nIII. Review and Develop Functional literacy, leadership and entrepreneurial training materials for the non-formal and informal sector.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3pNnBWN
\n\n\n\n
The shortlisting criteria are:
\n\n• Experience in designing and developing curriculum in Technical and Vocational Education for National Board for Technical Education
\n\n• Experience in developing training and assessment guide based upon the National Occupational Standards
\n\n• Good knowledge of the Nigerian Skills Qualification Framework
\n\n• Experience in domesticating TVET curriculum
\n\n• Experience in developing National Occupation Standards
\n\n\n\n
The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers 2011 edition and revised edition July 2014 (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.
\n\n\n\n
Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\n\n\n
A Consultant will be selected in accordance with the Consultant Qualification based Selection method set out in the Procurement Regulations.
\n\n\n\n
Further information can be obtained at the address below during office hours i.e., 9:00am to 4:00pm.
\n\n\n\n
All Expressions of Interests must be delivered in a written form to the address below (in person, or by mail or by e-mail) on or before Tuesday, January 04 2022 that is, 3 weeks from the date of this publication.
\n\n\n\n
The Acting Project Coordinator,
\n\nProject Implementation Unit (PIU)
\n\nOgun State Economic Transformation Project (OGSTEP),
\n\nc/o Permanent Secretary’s Office,
\n\nOgun State Ministry of Budget & Planning
\n\nState Secretariat, Oke Mosan,
\n\nAbeokuta, Ogun State, Nigeria.
\n\n\n\n
E-mail: ogstepprocurement@gmail.com
\n\n"},{"id":"OP00162234","notice_type":"Request for Expression of Interest","noticedate":"16-Jan-2022","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2022-01-16T00:00:00Z","submission_deadline_time":"00:00","project_ctry_name":"Nigeria","project_id":"P164031","project_name":"Ogun State Economic Transformation Project","bid_reference_no":"OG/CS/PIU/02/2021","bid_description":"Consultancy to Hire Community-based NGO(s) as third-party service providers on GBV/SEA/SH issues","procurement_group":"CS","procurement_method_code":"CQS","procurement_method_name":"Consultant Qualification Selection","contact_address":"Abeokuta\nOgun State","contact_ctry_name":"Nigeria","contact_email":"mowoodusi@gmail.com","contact_name":"Mosun Owo-Odusi","contact_organization":"OGSTEP","contact_phone_no":"0809 631 1552","submission_date":"2022-01-16T00:00:00Z","notice_text":"
OGUN STATE GOVERNMENT
\n\nOGUN STATE ECONOMIC TRANSFORMATION PROJECT (OGSTEP)
\n\nREQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES – FIRM SELECTION)
\n\n\n\n
Credit No.: IDA-V1860
\n\n\n\n
CONSULTANCY TO SUPPORT AND PROVIDE TECHNICAL ASSISTANCE FOR 7 PROJECT CONSULTANCIES
\n\n\n\n
The Ogun State Government through the Federal Government of Nigeria has applied for a credit from the International Development Association (hereinafter referred to as IDA)/World Bank towards the financing of the OGUN STATE ECONOMIC TRANSFORMATION PROJECT (OGSTEP). The Project Implementation Unit of OGSTEP intends to apply part of the proceeds of this credit to payments under contracts for the following 7 Consultancy Services.
\n\n\n\n
(1) Consultancy to Hire Community-based NGO(s) as third-party service providers on GBV/SEA/SH issues. (2) Consultancy to support and provide Technical Assistance for the Project on Agriculture Framework for Responsible and Inclusive Land Intensive Agricultural Investments (FRILIA). (3) Consultancy to perform Reform and Interoperability of Ogun GIS and LAMS, including baseline survey of BLS, Spatial Data Collection for BLS and Systematic Titling Program to support the increase in the issuance of titling in Ogun State. (4) Consultancy for the development of recruitment policy and practices for the Ogun State Technical and Vocational Education Board (OGTVEB), development of Human Resources Policy for Ogun Skills Fund and development of governing policy for the Ogun State Tec. (5) Consultancy for the engagement of four VCDFs for 2022, 2nd batch. (6) Consultancy to carry out feasibility studies including ESIA on construction of 1,000 ha of small-scale irrigation land and rehabilitation of 40km feeder road.
\n\n(7) Individual Selection: Consultancy to conduct NOS Review for 10 trades plus Entrepreneurship, Leadership and Literacy skills.
\n\n\n\n
The Ogun State Government now invites eligible consulting firms to indicate their interest in providing the Services in any of the 7 consultancies. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.
\n\n\n\n
The consulting service to Hire Community-based NGO(s) as third-party service providers on GBV/SEA/SH issues will support the general objective of OGSTEP to execute its stakeholders’ management strategies on GBV risk prevention, mitigation and response, including SEA and SH, linked to implementation operations and in the provision of holistic support for survivors in Ogun State.
\n\n\n\n
The Specific objectives of the NGO are as follows:
\n\nI. Design and implement prevention campaigns for the workers hired for the project. These campaigns should include, among others, and training for workers and communities affected by the project on GBV, SEA and SH, their causes and consequences and the risks specifically linked to the project, the response services available to survivors, the project code of conduct and the penalties for violations, the GRM, how to file a grievance, and what to expect when filing a grievance;
\n\nII. Ensure that survivors have access to holistic care, including psycho-social, medical, and legal support under a survivor-centered response protocol.
\n\n1: Development of key toolkits to aid the implementation of FRILIA and engagement with key communities and other stakeholders.
\n\n2: Capacity building and training of key Government Agencies on FRILIA.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3GBAWIx
\n\n\n\n
The shortlisting criteria are:
\n\nThe NGO/Consortium of NGOs providing services must:
\n\n\n\n
The consulting service to support and provide Technical Assistance for the Project on Agriculture FRILIA is required to support the activities for the development and implementation of the Pilot Phase of FRILLIA activities in the Project.
\n\nSpecifically, the Consultancy Firm will assist the state in the pilot phase of operationalization of FRILIA. This phase exercise is to unbundle the core thematic areas of FRILIA and prepare necessary toolkits and strategies that would ensure seamless implementation.
\n\nKey activities to be completed by the firm include:
\n\nTask 1: Development of key toolkits to aid the implementation of FRILIA and engagement with key communities and other stakeholders.
\n\nTask 2: Capacity building and training of key government agencies on FRILIA.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3s0swWK
\n\n\n\n
The shortlisting criteria are:
\n\n• At least five years of specialized experience in management of FRILIA and providing FRILIA services.
\n\n• At least two years previous experience with leading FRILIA teams for large or complex projects.
\n\n• Previous experience and proven track record of conducting agricultural work and producing quality reports for clients of international standard.
\n\n• Experience working with government agencies and managing local indigenes in any of the South Western States of Nigeria.
\n\n• Having good administrative and solid institutional capacity to manage projects
\n\n• The Consultancy Firm must be a multidisciplinary team made up of a Principal Consultant who leads the team, and other Senior Consultants with Specialties and relevant Experience in each FRILIA practice area.
\n\n\n\n
The consulting service to perform Reform and Interoperability of Ogun GIS and LAMS, including baseline survey of BLS, Spatial Data Collection for BLS and Systematic Titling Program to support the increase in the issuance of titling in Ogun State is to support the delivery of a new Ogun Geographical Information System and Land Administration Management system to fully digitize the land-based records and information in the state. Specifically, it is to:
\n\nI. Improve institutional Skills and Capacity
\n\nII. Produce a conceptual design and create an operational geospatial database structure, ISO compliant metadata structure based on industry standards and clearing house for OGIS and LAMS.
\n\nIII. Restructure of BLS processes.
\n\nIV. Achieve Technical reform toward online service delivery that will include Implementation of Electronic Land Administration System, implementation of Systematic Land Title Registration (SLTR), implementation of Land Information System, governance and interoperability and development of Ogun State Web GIS.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3ye4NDN
\n\n\n\n
The shortlisting criteria are:
\n\nThe consulting firm should have the following
\n\nI. A minimum 10 years’ experience in the implementation of enterprise GIS infrastructure and systems for the public sector in Nigeria or Overseas.
\n\nII. Experience in delivering enterprise GIS and land administration solutions within global best practices, utilizing open-source software.
\n\nIII. A proven track record in enterprise GIS and land administration implementation within global best practices for improved business enabling environment in Nigeria is desirable.
\n\nIV. Experience working in West Africa is a must and familiarity with public sector organization with respect to land administration service delivery, legal and regulatory framework.
\n\nV. Provide evidence of relevant related transactional experience for the past five years especially in West Africa, especially Nigeria.
\n\nVI. Demonstrated experience in GIS mapping of urban areas, towns, cities, covering all features with database and database designing and management, customization of GIS application, Preparation of map with database of property survey, preparation of map with complete database of all the utilities (Road, Water network, Drainage, Sewerage, Power network, etc.), Building footprint and land use detail at land parcel level, etc. is a must.
\n\nVII. The consultancy firm will provide evidence of financial capability by submitting tax clearance certificates for the past three (3) years indicating (minimum) average turnover of NGN300,000,000 annually.
\n\n\n\n
The consulting service for the development of recruitment policy and practices for the Ogun State Technical and Vocational Education Board (OGTVEB), development of Human Resources Policy for Ogun Skills Fund and development of governing policy for the Ogun State Tec. is to:
\n\ni. Develop a detailed governing policy which would provide a system of rules, practices, processes for OGSTVEB and assess current recruitment, process and practices, operational processes and policies of the Ogun State Technical and Vocational education Board (OGSTVEB), including the technical colleges and propose regulatory and procedural improvements aligned to international best practices.
\n\nii. Develop the human resource strategy for Ogun Skills Fund, develop and prepare the staff hand book.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3ybcU43
\n\n\n\n
The shortlisting criteria are:
\n\n• At least five years of specialized experience in the development of human resources policy and practices for institutions.
\n\n• At least two years previous experience with leading human resources development for projects.
\n\n• Previous experience and proven track record of conducting agricultural work and producing quality reports for clients of international standard.
\n\n• Experience working with government agencies.
\n\n• Having good administrative and solid institutional capacity to manage projects
\n\n\n\n
The consulting service for the engagement of four VCDFs for 2022, 2nd batch is to support smallholder farmers at farming communities in Ogun State to participate in production effort in the following priority value chains: 1. Food crops; 2. Horticulture and; 3. Livestock; 4. Fiber In line with the OGSTEP project development objective, in the first instance and in line with best practices.
\n\n\n\n
Specifically, the VCDF will develop and promote further, the commodity value chains to be promoted in the State. Further, the engagement of VCDFs seek to facilitate timely linkage between producers, input suppliers and service providers, and off-takers; and as well identify relevant value chain Service Providers across the Value Chains’ Segments among others in the State.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3DIlAjx
\n\n\n\n
The shortlisting criteria are:
\n\nThe Firm is expected to be fully registered business concerns, Non-Governmental Organisations (NGO) and qualified civil associations registered in Nigeria. The firm will be required to have at least ten (10) years of relevant, demonstrable and verifiable experience in management of complex projects on value chain, rural business development and agricultural marketing in Nigeria
\n\n\n\n
Others:
\n\n1) Demonstrate capacity to aggregate large number of farmers, form them into groups and manage the groups, demonstrate organizational capacity of the organization and experience carrying out similar project of activities and handling large groups of farmers, including woman and youths;
\n\n2) Experience on facilitating linkage between producers, input suppliers and service providers, and off-takers;
\n\n3) Evidence of close working relationships with farmers and rural and community-based organisations.
\n\nOthers are available in the Terms of Reference (TOR)
\n\n\n\n
VCDF Eligibility Clause:
\n\n1. Firms can apply for only one agricultural zone. No firm may apply for more than one zone.
\n\n2. Firms already engaged by OGSTEP to deliver VCDF services are not allowed to apply for the new VCDF contract.
\n\n3. Contract award will be made on zonal bases.
\n\n4. Flouting the eligibility clauses are grounds for disqualification.
\n\n\n\n
The consulting service to carry out feasibility studies including ESIA on construction of 1,000 ha of small-scale irrigation land and rehabilitation of 40km feeder road will be addressing a distinct set of constraints undermining on-farm productivity growth and overall performance of the agricultural sector. Increased access to small-scale irrigation schemes is expected to increase productivity, quality and reduce variability of agricultural output.
\n\nThe objectives of this assignment are as follows:
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/33ha3Lw
\n\n\n\n
The shortlisting criteria are:
\n\nAn Engineering Firm with at least 7years of demonstrable experience in carrying out feasibility studies and executive projects in irrigation development and feeder roads.
\n\nOthers are:
\n\n\n\n
\n\n
\n\n
INDIVIDUAL SELECTION (Submit CV and Letter of Expression of Interest)
\n\n7. Consultancy to conduct NOS Review for 10 trades plus Entrepreneurship, Leadership and Literacy skills - OG/INDV/SDS/05/2021
\n\nThe consulting service to conduct NOS Review for 10 trades plus Entrepreneurship, Leadership and Literacy skills is to:
\n\nI. Review the following National Occupational Standards (NOS) for 10 trades in line with industry needs and the peculiarities of Ogun State
\n\nII. Review and Develop relevant NOS training and assessment guidelines for the enlisted trades
\n\nIII. Review and Develop Functional literacy, leadership and entrepreneurial training materials for the non-formal and informal sector.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3pNnBWN
\n\n\n\n
The shortlisting criteria are:
\n\n• Experience in designing and developing curriculum in Technical and Vocational Education for National Board for Technical Education
\n\n• Experience in developing training and assessment guide based upon the National Occupational Standards
\n\n• Good knowledge of the Nigerian Skills Qualification Framework
\n\n• Experience in domesticating TVET curriculum
\n\n• Experience in developing National Occupation Standards
\n\n\n\n
The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers 2011 edition and revised edition July 2014 (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.
\n\n\n\n
Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\n\n\n
A Consultant will be selected in accordance with the Consultant Qualification based Selection method set out in the Procurement Regulations.
\n\n\n\n
Further information can be obtained at the address below during office hours i.e., 9:00am to 4:00pm.
\n\n\n\n
All Expressions of Interests must be delivered in a written form to the address below (in person, or by mail or by e-mail) on or before Tuesday, January 04 2022 that is, 3 weeks from the date of this publication.
\n\n\n\n
The Acting Project Coordinator,
\n\nProject Implementation Unit (PIU)
\n\nOgun State Economic Transformation Project (OGSTEP),
\n\nc/o Permanent Secretary’s Office,
\n\nOgun State Ministry of Budget & Planning
\n\nState Secretariat, Oke Mosan,
\n\nAbeokuta, Ogun State, Nigeria.
\n\n\n\n
E-mail: ogstepprocurement@gmail.com
\n\n"},{"id":"OP00162183","notice_type":"Request for Expression of Interest","noticedate":"15-Jan-2022","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2022-01-15T00:00:00Z","submission_deadline_time":"00:00","project_ctry_name":"Nigeria","project_id":"P164031","project_name":"Ogun State Economic Transformation Project","bid_reference_no":"OG/CS/SDS/03/2021","bid_description":"Consultancy for the development of recruitment policy and practices for the Ogun State Technical and Vocational Education Board (OGTVEB), development of Human Resources Policy for Ogun Skills Fund and development of governing policy for the Ogun State Tec","procurement_group":"CS","procurement_method_code":"CQS","procurement_method_name":"Consultant Qualification Selection","contact_address":"Abeokuta\nOgun State","contact_ctry_name":"Nigeria","contact_email":"mowoodusi@gmail.com","contact_name":"Mosun Owo-Odusi","contact_organization":"OGSTEP","contact_phone_no":"0809 631 1552","submission_date":"2022-01-15T00:00:00Z","notice_text":"
OGUN STATE GOVERNMENT
\n\nOGUN STATE ECONOMIC TRANSFORMATION PROJECT (OGSTEP)
\n\nREQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES – FIRM SELECTION)
\n\n\n\n
Credit No.: IDA-V1860
\n\n\n\n
CONSULTANCY TO SUPPORT AND PROVIDE TECHNICAL ASSISTANCE FOR 7 PROJECT CONSULTANCIES
\n\n\n\n
The Ogun State Government through the Federal Government of Nigeria has applied for a credit from the International Development Association (hereinafter referred to as IDA)/World Bank towards the financing of the OGUN STATE ECONOMIC TRANSFORMATION PROJECT (OGSTEP). The Project Implementation Unit of OGSTEP intends to apply part of the proceeds of this credit to payments under contracts for the following 7 Consultancy Services.
\n\n\n\n
(1) Consultancy to Hire Community-based NGO(s) as third-party service providers on GBV/SEA/SH issues. (2) Consultancy to support and provide Technical Assistance for the Project on Agriculture Framework for Responsible and Inclusive Land Intensive Agricultural Investments (FRILIA). (3) Consultancy to perform Reform and Interoperability of Ogun GIS and LAMS, including baseline survey of BLS, Spatial Data Collection for BLS and Systematic Titling Program to support the increase in the issuance of titling in Ogun State. (4) Consultancy for the development of recruitment policy and practices for the Ogun State Technical and Vocational Education Board (OGTVEB), development of Human Resources Policy for Ogun Skills Fund and development of governing policy for the Ogun State Tec. (5) Consultancy for the engagement of four VCDFs for 2022, 2nd batch. (6) Consultancy to carry out feasibility studies including ESIA on construction of 1,000 ha of small-scale irrigation land and rehabilitation of 40km feeder road.
\n\n(7) Individual Selection: Consultancy to conduct NOS Review for 10 trades plus Entrepreneurship, Leadership and Literacy skills.
\n\n\n\n
The Ogun State Government now invites eligible consulting firms to indicate their interest in providing the Services in any of the 7 consultancies. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.
\n\n\n\n
The consulting service to Hire Community-based NGO(s) as third-party service providers on GBV/SEA/SH issues will support the general objective of OGSTEP to execute its stakeholders’ management strategies on GBV risk prevention, mitigation and response, including SEA and SH, linked to implementation operations and in the provision of holistic support for survivors in Ogun State.
\n\n\n\n
The Specific objectives of the NGO are as follows:
\n\nI. Design and implement prevention campaigns for the workers hired for the project. These campaigns should include, among others, and training for workers and communities affected by the project on GBV, SEA and SH, their causes and consequences and the risks specifically linked to the project, the response services available to survivors, the project code of conduct and the penalties for violations, the GRM, how to file a grievance, and what to expect when filing a grievance;
\n\nII. Ensure that survivors have access to holistic care, including psycho-social, medical, and legal support under a survivor-centered response protocol.
\n\n1: Development of key toolkits to aid the implementation of FRILIA and engagement with key communities and other stakeholders.
\n\n2: Capacity building and training of key Government Agencies on FRILIA.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3GBAWIx
\n\n\n\n
The shortlisting criteria are:
\n\nThe NGO/Consortium of NGOs providing services must:
\n\n\n\n
The consulting service to support and provide Technical Assistance for the Project on Agriculture FRILIA is required to support the activities for the development and implementation of the Pilot Phase of FRILLIA activities in the Project.
\n\nSpecifically, the Consultancy Firm will assist the state in the pilot phase of operationalization of FRILIA. This phase exercise is to unbundle the core thematic areas of FRILIA and prepare necessary toolkits and strategies that would ensure seamless implementation.
\n\nKey activities to be completed by the firm include:
\n\nTask 1: Development of key toolkits to aid the implementation of FRILIA and engagement with key communities and other stakeholders.
\n\nTask 2: Capacity building and training of key government agencies on FRILIA.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3s0swWK
\n\n\n\n
The shortlisting criteria are:
\n\n• At least five years of specialized experience in management of FRILIA and providing FRILIA services.
\n\n• At least two years previous experience with leading FRILIA teams for large or complex projects.
\n\n• Previous experience and proven track record of conducting agricultural work and producing quality reports for clients of international standard.
\n\n• Experience working with government agencies and managing local indigenes in any of the South Western States of Nigeria.
\n\n• Having good administrative and solid institutional capacity to manage projects
\n\n• The Consultancy Firm must be a multidisciplinary team made up of a Principal Consultant who leads the team, and other Senior Consultants with Specialties and relevant Experience in each FRILIA practice area.
\n\n\n\n
The consulting service to perform Reform and Interoperability of Ogun GIS and LAMS, including baseline survey of BLS, Spatial Data Collection for BLS and Systematic Titling Program to support the increase in the issuance of titling in Ogun State is to support the delivery of a new Ogun Geographical Information System and Land Administration Management system to fully digitize the land-based records and information in the state. Specifically, it is to:
\n\nI. Improve institutional Skills and Capacity
\n\nII. Produce a conceptual design and create an operational geospatial database structure, ISO compliant metadata structure based on industry standards and clearing house for OGIS and LAMS.
\n\nIII. Restructure of BLS processes.
\n\nIV. Achieve Technical reform toward online service delivery that will include Implementation of Electronic Land Administration System, implementation of Systematic Land Title Registration (SLTR), implementation of Land Information System, governance and interoperability and development of Ogun State Web GIS.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3ye4NDN
\n\n\n\n
The shortlisting criteria are:
\n\nThe consulting firm should have the following
\n\nI. A minimum 10 years’ experience in the implementation of enterprise GIS infrastructure and systems for the public sector in Nigeria or Overseas.
\n\nII. Experience in delivering enterprise GIS and land administration solutions within global best practices, utilizing open-source software.
\n\nIII. A proven track record in enterprise GIS and land administration implementation within global best practices for improved business enabling environment in Nigeria is desirable.
\n\nIV. Experience working in West Africa is a must and familiarity with public sector organization with respect to land administration service delivery, legal and regulatory framework.
\n\nV. Provide evidence of relevant related transactional experience for the past five years especially in West Africa, especially Nigeria.
\n\nVI. Demonstrated experience in GIS mapping of urban areas, towns, cities, covering all features with database and database designing and management, customization of GIS application, Preparation of map with database of property survey, preparation of map with complete database of all the utilities (Road, Water network, Drainage, Sewerage, Power network, etc.), Building footprint and land use detail at land parcel level, etc. is a must.
\n\nVII. The consultancy firm will provide evidence of financial capability by submitting tax clearance certificates for the past three (3) years indicating (minimum) average turnover of NGN300,000,000 annually.
\n\n\n\n
The consulting service for the development of recruitment policy and practices for the Ogun State Technical and Vocational Education Board (OGTVEB), development of Human Resources Policy for Ogun Skills Fund and development of governing policy for the Ogun State Tec. is to:
\n\ni. Develop a detailed governing policy which would provide a system of rules, practices, processes for OGSTVEB and assess current recruitment, process and practices, operational processes and policies of the Ogun State Technical and Vocational education Board (OGSTVEB), including the technical colleges and propose regulatory and procedural improvements aligned to international best practices.
\n\nii. Develop the human resource strategy for Ogun Skills Fund, develop and prepare the staff hand book.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3ybcU43
\n\n\n\n
The shortlisting criteria are:
\n\n• At least five years of specialized experience in the development of human resources policy and practices for institutions.
\n\n• At least two years previous experience with leading human resources development for projects.
\n\n• Previous experience and proven track record of conducting agricultural work and producing quality reports for clients of international standard.
\n\n• Experience working with government agencies.
\n\n• Having good administrative and solid institutional capacity to manage projects
\n\n\n\n
The consulting service for the engagement of four VCDFs for 2022, 2nd batch is to support smallholder farmers at farming communities in Ogun State to participate in production effort in the following priority value chains: 1. Food crops; 2. Horticulture and; 3. Livestock; 4. Fiber In line with the OGSTEP project development objective, in the first instance and in line with best practices.
\n\n\n\n
Specifically, the VCDF will develop and promote further, the commodity value chains to be promoted in the State. Further, the engagement of VCDFs seek to facilitate timely linkage between producers, input suppliers and service providers, and off-takers; and as well identify relevant value chain Service Providers across the Value Chains’ Segments among others in the State.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3DIlAjx
\n\n\n\n
The shortlisting criteria are:
\n\nThe Firm is expected to be fully registered business concerns, Non-Governmental Organisations (NGO) and qualified civil associations registered in Nigeria. The firm will be required to have at least ten (10) years of relevant, demonstrable and verifiable experience in management of complex projects on value chain, rural business development and agricultural marketing in Nigeria
\n\n\n\n
Others:
\n\n1) Demonstrate capacity to aggregate large number of farmers, form them into groups and manage the groups, demonstrate organizational capacity of the organization and experience carrying out similar project of activities and handling large groups of farmers, including woman and youths;
\n\n2) Experience on facilitating linkage between producers, input suppliers and service providers, and off-takers;
\n\n3) Evidence of close working relationships with farmers and rural and community-based organisations.
\n\nOthers are available in the Terms of Reference (TOR)
\n\n\n\n
VCDF Eligibility Clause:
\n\n1. Firms can apply for only one agricultural zone. No firm may apply for more than one zone.
\n\n2. Firms already engaged by OGSTEP to deliver VCDF services are not allowed to apply for the new VCDF contract.
\n\n3. Contract award will be made on zonal bases.
\n\n4. Flouting the eligibility clauses are grounds for disqualification.
\n\n\n\n
The consulting service to carry out feasibility studies including ESIA on construction of 1,000 ha of small-scale irrigation land and rehabilitation of 40km feeder road will be addressing a distinct set of constraints undermining on-farm productivity growth and overall performance of the agricultural sector. Increased access to small-scale irrigation schemes is expected to increase productivity, quality and reduce variability of agricultural output.
\n\nThe objectives of this assignment are as follows:
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/33ha3Lw
\n\n\n\n
The shortlisting criteria are:
\n\nAn Engineering Firm with at least 7years of demonstrable experience in carrying out feasibility studies and executive projects in irrigation development and feeder roads.
\n\nOthers are:
\n\n\n\n
\n\n
\n\n
INDIVIDUAL SELECTION (Submit CV and Letter of Expression of Interest)
\n\n7. Consultancy to conduct NOS Review for 10 trades plus Entrepreneurship, Leadership and Literacy skills - OG/INDV/SDS/05/2021
\n\nThe consulting service to conduct NOS Review for 10 trades plus Entrepreneurship, Leadership and Literacy skills is to:
\n\nI. Review the following National Occupational Standards (NOS) for 10 trades in line with industry needs and the peculiarities of Ogun State
\n\nII. Review and Develop relevant NOS training and assessment guidelines for the enlisted trades
\n\nIII. Review and Develop Functional literacy, leadership and entrepreneurial training materials for the non-formal and informal sector.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3pNnBWN
\n\n\n\n
The shortlisting criteria are:
\n\n• Experience in designing and developing curriculum in Technical and Vocational Education for National Board for Technical Education
\n\n• Experience in developing training and assessment guide based upon the National Occupational Standards
\n\n• Good knowledge of the Nigerian Skills Qualification Framework
\n\n• Experience in domesticating TVET curriculum
\n\n• Experience in developing National Occupation Standards
\n\n\n\n
The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers 2011 edition and revised edition July 2014 (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.
\n\n\n\n
Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\n\n\n
A Consultant will be selected in accordance with the Consultant Qualification based Selection method set out in the Procurement Regulations.
\n\n\n\n
Further information can be obtained at the address below during office hours i.e., 9:00am to 4:00pm.
\n\n\n\n
All Expressions of Interests must be delivered in a written form to the address below (in person, or by mail or by e-mail) on or before Tuesday, January 04 2022 that is, 3 weeks from the date of this publication.
\n\n\n\n
The Acting Project Coordinator,
\n\nProject Implementation Unit (PIU)
\n\nOgun State Economic Transformation Project (OGSTEP),
\n\nc/o Permanent Secretary’s Office,
\n\nOgun State Ministry of Budget & Planning
\n\nState Secretariat, Oke Mosan,
\n\nAbeokuta, Ogun State, Nigeria.
\n\n\n\n
E-mail: ogstepprocurement@gmail.com
"},{"id":"OP00162184","notice_type":"Request for Expression of Interest","noticedate":"15-Jan-2022","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2022-01-15T00:00:00Z","submission_deadline_time":"00:00","project_ctry_name":"Nigeria","project_id":"P164031","project_name":"Ogun State Economic Transformation Project","bid_reference_no":"OG/CS/AGR/01/2021","bid_description":"Consultancy for the engagement of four (4) VCDFs for 2022, 2nd batch","procurement_group":"CS","procurement_method_code":"CQS","procurement_method_name":"Consultant Qualification Selection","contact_address":"Abeokuta\nOgun State","contact_ctry_name":"Nigeria","contact_email":"mowoodusi@gmail.com","contact_name":"Mosun Owo-Odusi","contact_organization":"OGSTEP","contact_phone_no":"0809 631 1552","submission_date":"2022-01-15T00:00:00Z","notice_text":"OGUN STATE GOVERNMENT
\n\nOGUN STATE ECONOMIC TRANSFORMATION PROJECT (OGSTEP)
\n\nREQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES – FIRM SELECTION)
\n\n\n\n
Credit No.: IDA-V1860
\n\n\n\n
CONSULTANCY TO SUPPORT AND PROVIDE TECHNICAL ASSISTANCE FOR 7 PROJECT CONSULTANCIES
\n\n\n\n
The Ogun State Government through the Federal Government of Nigeria has applied for a credit from the International Development Association (hereinafter referred to as IDA)/World Bank towards the financing of the OGUN STATE ECONOMIC TRANSFORMATION PROJECT (OGSTEP). The Project Implementation Unit of OGSTEP intends to apply part of the proceeds of this credit to payments under contracts for the following 7 Consultancy Services.
\n\n\n\n
(1) Consultancy to Hire Community-based NGO(s) as third-party service providers on GBV/SEA/SH issues. (2) Consultancy to support and provide Technical Assistance for the Project on Agriculture Framework for Responsible and Inclusive Land Intensive Agricultural Investments (FRILIA). (3) Consultancy to perform Reform and Interoperability of Ogun GIS and LAMS, including baseline survey of BLS, Spatial Data Collection for BLS and Systematic Titling Program to support the increase in the issuance of titling in Ogun State. (4) Consultancy for the development of recruitment policy and practices for the Ogun State Technical and Vocational Education Board (OGTVEB), development of Human Resources Policy for Ogun Skills Fund and development of governing policy for the Ogun State Tec. (5) Consultancy for the engagement of four VCDFs for 2022, 2nd batch. (6) Consultancy to carry out feasibility studies including ESIA on construction of 1,000 ha of small-scale irrigation land and rehabilitation of 40km feeder road.
\n\n(7) Individual Selection: Consultancy to conduct NOS Review for 10 trades plus Entrepreneurship, Leadership and Literacy skills.
\n\n\n\n
The Ogun State Government now invites eligible consulting firms to indicate their interest in providing the Services in any of the 7 consultancies. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.
\n\n\n\n
The consulting service to Hire Community-based NGO(s) as third-party service providers on GBV/SEA/SH issues will support the general objective of OGSTEP to execute its stakeholders’ management strategies on GBV risk prevention, mitigation and response, including SEA and SH, linked to implementation operations and in the provision of holistic support for survivors in Ogun State.
\n\n\n\n
The Specific objectives of the NGO are as follows:
\n\nI. Design and implement prevention campaigns for the workers hired for the project. These campaigns should include, among others, and training for workers and communities affected by the project on GBV, SEA and SH, their causes and consequences and the risks specifically linked to the project, the response services available to survivors, the project code of conduct and the penalties for violations, the GRM, how to file a grievance, and what to expect when filing a grievance;
\n\nII. Ensure that survivors have access to holistic care, including psycho-social, medical, and legal support under a survivor-centered response protocol.
\n\n1: Development of key toolkits to aid the implementation of FRILIA and engagement with key communities and other stakeholders.
\n\n2: Capacity building and training of key Government Agencies on FRILIA.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3GBAWIx
\n\n\n\n
The shortlisting criteria are:
\n\nThe NGO/Consortium of NGOs providing services must:
\n\n\n\n
The consulting service to support and provide Technical Assistance for the Project on Agriculture FRILIA is required to support the activities for the development and implementation of the Pilot Phase of FRILLIA activities in the Project.
\n\nSpecifically, the Consultancy Firm will assist the state in the pilot phase of operationalization of FRILIA. This phase exercise is to unbundle the core thematic areas of FRILIA and prepare necessary toolkits and strategies that would ensure seamless implementation.
\n\nKey activities to be completed by the firm include:
\n\nTask 1: Development of key toolkits to aid the implementation of FRILIA and engagement with key communities and other stakeholders.
\n\nTask 2: Capacity building and training of key government agencies on FRILIA.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3s0swWK
\n\n\n\n
The shortlisting criteria are:
\n\n• At least five years of specialized experience in management of FRILIA and providing FRILIA services.
\n\n• At least two years previous experience with leading FRILIA teams for large or complex projects.
\n\n• Previous experience and proven track record of conducting agricultural work and producing quality reports for clients of international standard.
\n\n• Experience working with government agencies and managing local indigenes in any of the South Western States of Nigeria.
\n\n• Having good administrative and solid institutional capacity to manage projects
\n\n• The Consultancy Firm must be a multidisciplinary team made up of a Principal Consultant who leads the team, and other Senior Consultants with Specialties and relevant Experience in each FRILIA practice area.
\n\n\n\n
The consulting service to perform Reform and Interoperability of Ogun GIS and LAMS, including baseline survey of BLS, Spatial Data Collection for BLS and Systematic Titling Program to support the increase in the issuance of titling in Ogun State is to support the delivery of a new Ogun Geographical Information System and Land Administration Management system to fully digitize the land-based records and information in the state. Specifically, it is to:
\n\nI. Improve institutional Skills and Capacity
\n\nII. Produce a conceptual design and create an operational geospatial database structure, ISO compliant metadata structure based on industry standards and clearing house for OGIS and LAMS.
\n\nIII. Restructure of BLS processes.
\n\nIV. Achieve Technical reform toward online service delivery that will include Implementation of Electronic Land Administration System, implementation of Systematic Land Title Registration (SLTR), implementation of Land Information System, governance and interoperability and development of Ogun State Web GIS.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3ye4NDN
\n\n\n\n
The shortlisting criteria are:
\n\nThe consulting firm should have the following
\n\nI. A minimum 10 years’ experience in the implementation of enterprise GIS infrastructure and systems for the public sector in Nigeria or Overseas.
\n\nII. Experience in delivering enterprise GIS and land administration solutions within global best practices, utilizing open-source software.
\n\nIII. A proven track record in enterprise GIS and land administration implementation within global best practices for improved business enabling environment in Nigeria is desirable.
\n\nIV. Experience working in West Africa is a must and familiarity with public sector organization with respect to land administration service delivery, legal and regulatory framework.
\n\nV. Provide evidence of relevant related transactional experience for the past five years especially in West Africa, especially Nigeria.
\n\nVI. Demonstrated experience in GIS mapping of urban areas, towns, cities, covering all features with database and database designing and management, customization of GIS application, Preparation of map with database of property survey, preparation of map with complete database of all the utilities (Road, Water network, Drainage, Sewerage, Power network, etc.), Building footprint and land use detail at land parcel level, etc. is a must.
\n\nVII. The consultancy firm will provide evidence of financial capability by submitting tax clearance certificates for the past three (3) years indicating (minimum) average turnover of NGN300,000,000 annually.
\n\n\n\n
The consulting service for the development of recruitment policy and practices for the Ogun State Technical and Vocational Education Board (OGTVEB), development of Human Resources Policy for Ogun Skills Fund and development of governing policy for the Ogun State Tec. is to:
\n\ni. Develop a detailed governing policy which would provide a system of rules, practices, processes for OGSTVEB and assess current recruitment, process and practices, operational processes and policies of the Ogun State Technical and Vocational education Board (OGSTVEB), including the technical colleges and propose regulatory and procedural improvements aligned to international best practices.
\n\nii. Develop the human resource strategy for Ogun Skills Fund, develop and prepare the staff hand book.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3ybcU43
\n\n\n\n
The shortlisting criteria are:
\n\n• At least five years of specialized experience in the development of human resources policy and practices for institutions.
\n\n• At least two years previous experience with leading human resources development for projects.
\n\n• Previous experience and proven track record of conducting agricultural work and producing quality reports for clients of international standard.
\n\n• Experience working with government agencies.
\n\n• Having good administrative and solid institutional capacity to manage projects
\n\n\n\n
The consulting service for the engagement of four VCDFs for 2022, 2nd batch is to support smallholder farmers at farming communities in Ogun State to participate in production effort in the following priority value chains: 1. Food crops; 2. Horticulture and; 3. Livestock; 4. Fiber In line with the OGSTEP project development objective, in the first instance and in line with best practices.
\n\n\n\n
Specifically, the VCDF will develop and promote further, the commodity value chains to be promoted in the State. Further, the engagement of VCDFs seek to facilitate timely linkage between producers, input suppliers and service providers, and off-takers; and as well identify relevant value chain Service Providers across the Value Chains’ Segments among others in the State.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3DIlAjx
\n\n\n\n
The shortlisting criteria are:
\n\nThe Firm is expected to be fully registered business concerns, Non-Governmental Organisations (NGO) and qualified civil associations registered in Nigeria. The firm will be required to have at least ten (10) years of relevant, demonstrable and verifiable experience in management of complex projects on value chain, rural business development and agricultural marketing in Nigeria
\n\n\n\n
Others:
\n\n1) Demonstrate capacity to aggregate large number of farmers, form them into groups and manage the groups, demonstrate organizational capacity of the organization and experience carrying out similar project of activities and handling large groups of farmers, including woman and youths;
\n\n2) Experience on facilitating linkage between producers, input suppliers and service providers, and off-takers;
\n\n3) Evidence of close working relationships with farmers and rural and community-based organisations.
\n\nOthers are available in the Terms of Reference (TOR)
\n\n\n\n
VCDF Eligibility Clause:
\n\n1. Firms can apply for only one agricultural zone. No firm may apply for more than one zone.
\n\n2. Firms already engaged by OGSTEP to deliver VCDF services are not allowed to apply for the new VCDF contract.
\n\n3. Contract award will be made on zonal bases.
\n\n4. Flouting the eligibility clauses are grounds for disqualification.
\n\n\n\n
The consulting service to carry out feasibility studies including ESIA on construction of 1,000 ha of small-scale irrigation land and rehabilitation of 40km feeder road will be addressing a distinct set of constraints undermining on-farm productivity growth and overall performance of the agricultural sector. Increased access to small-scale irrigation schemes is expected to increase productivity, quality and reduce variability of agricultural output.
\n\nThe objectives of this assignment are as follows:
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/33ha3Lw
\n\n\n\n
The shortlisting criteria are:
\n\nAn Engineering Firm with at least 7years of demonstrable experience in carrying out feasibility studies and executive projects in irrigation development and feeder roads.
\n\nOthers are:
\n\n\n\n
\n\n
\n\n
INDIVIDUAL SELECTION (Submit CV and Letter of Expression of Interest)
\n\n7. Consultancy to conduct NOS Review for 10 trades plus Entrepreneurship, Leadership and Literacy skills - OG/INDV/SDS/05/2021
\n\nThe consulting service to conduct NOS Review for 10 trades plus Entrepreneurship, Leadership and Literacy skills is to:
\n\nI. Review the following National Occupational Standards (NOS) for 10 trades in line with industry needs and the peculiarities of Ogun State
\n\nII. Review and Develop relevant NOS training and assessment guidelines for the enlisted trades
\n\nIII. Review and Develop Functional literacy, leadership and entrepreneurial training materials for the non-formal and informal sector.
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment can be found at the following link: https://bit.ly/3pNnBWN
\n\n\n\n
The shortlisting criteria are:
\n\n• Experience in designing and developing curriculum in Technical and Vocational Education for National Board for Technical Education
\n\n• Experience in developing training and assessment guide based upon the National Occupational Standards
\n\n• Good knowledge of the Nigerian Skills Qualification Framework
\n\n• Experience in domesticating TVET curriculum
\n\n• Experience in developing National Occupation Standards
\n\n\n\n
The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers 2011 edition and revised edition July 2014 (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.
\n\n\n\n
Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\n\n\n
A Consultant will be selected in accordance with the Consultant Qualification based Selection method set out in the Procurement Regulations.
\n\n\n\n
Further information can be obtained at the address below during office hours i.e., 9:00am to 4:00pm.
\n\n\n\n
All Expressions of Interests must be delivered in a written form to the address below (in person, or by mail or by e-mail) on or before Tuesday, January 04 2022 that is, 3 weeks from the date of this publication.
\n\n\n\n
The Acting Project Coordinator,
\n\nProject Implementation Unit (PIU)
\n\nOgun State Economic Transformation Project (OGSTEP),
\n\nc/o Permanent Secretary’s Office,
\n\nOgun State Ministry of Budget & Planning
\n\nState Secretariat, Oke Mosan,
\n\nAbeokuta, Ogun State, Nigeria.
\n\n\n\n
E-mail: ogstepprocurement@gmail.com
"}]}