Renewable Energy Generation and Access INcrease Project (REGAIN)
(P181250)
Marshall Islands
REQUEST FOR EXPRESSIONS
OF INTEREST
Consulting Services
For
Preparation of an Energy Sector
Investment Program (ESIP) for
the Marshall Islands
Grant No.: E331-MH
REGAIN Project
Reference No. MH-MEC-564965
July 31, 2026
The Government of the Republic of the Marshall Islands (GRMI) has received financing from the International
Development Association (IDA) (the “Bank”) in the form of a grant (hereinafter called “the Grant”), in the
amount of US$60 million, toward the cost of the Renewable Energy Generation and Access Increase (REGAIN)
Project (P181250), approved and effective as of December 13, 2024, with a closing date of September 30, 2030.
The Marshalls Energy Company (MEC), as Employer and implementing agency, intends to apply a portion of
the proceeds of the Grant to eligible payments under a contract for consulting services for the preparation of an
Energy Sector Investment Program (ESIP), under Sub-Component 3.1 (Sector Development Assistance) of the
REGAIN Project. The ESIP shall be prepared in close coordination with the newly established National Energy
Authority (NEA) and shall cover Majuro, Ebeye and the outer island systems.
The consulting services (“the Services”) comprise the preparation of a prioritized, costed, and financeable
Energy Sector Investment Programme (ESIP) for the Marshall Islands, aligned with the Government's existing
Energy Strategy and Integrated Resource and Resilience Plan (IRRP). The Services include, among others:
• Targeted sector diagnostics and strategic review;
• Review and update of the least-cost development pathway, including preparation of an updated and
integrated IRRP covering Majuro, Ebeye, and Outer Islands;
• Preparation and update of the energy sector investment pipeline;
• Renewable energy and storage target refinement;
• Preparation of a financing strategy;
• Preparation of a policy reform and enabling actions roadmap;
• Preparation of an e-mobility investment and strategic framework;
• Design of the ESIP monitoring and implementation framework;
• Stakeholder engagement, consultations and results validation; and
• Outer-island mini-grid (and, where suitable, mesh-grid) concept design.
The assignment is structured as a lump-sum contract with an estimated duration of 12 months, with an expected
start date in September 2026. The selected firm will nominate a multidisciplinary team, including the Key
Experts described below, and will report to MEC, coordinating closely with NEA, the World Bank, ADB and
other relevant stakeholders.
The Terms of Reference (TOR) for the assignment are attached to this Request for Expressions of Interest.
MEC now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services.
Interested Consultants should provide information demonstrating that they have the required qualifications and
relevant experience to perform the Services.
The shortlisting criteria are:
Mandatory requirements
a) Firm Experience:
1. At least 10 years of experience in energy sector planning, energy investment planning, integrated
resource planning, sector development strategies, or related advisory services.
2. Successful completion of at least two similar assignments during the last ten years involving energy
sector investment programs, integrated resource planning, utility master planning, energy transition
roadmaps, or comparable strategic energy planning studies.
3. Demonstrated experience working in developing countries, Small Island Developing States (SIDS), or
geographically dispersed island power systems.
4. Technical and managerial capacity to undertake multidisciplinary energy sector assignments.
The Consultant shall demonstrate availability of qualified experts in energy sector planning, power system
planning, finance, policy and stakeholder engagement. Key Experts will not be evaluated at the shortlisting
stage.
Discretionary requirements
1. The Firm’s ability to satisfy many or all of the following points are also considered relevant to a
successful application
o Proven ability to work effectively and sensitively in multi-cultural environments and build
effective business relationships with clients and colleagues.
o Experience of undertaking projects in a small developing state or a small island state or
municipality.
The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World
Bank’s “Procurement Regulations for IPF Borrowers” September 2025 (“Procurement Regulations”), setting
forth the World Bank’s policy on conflict of interest. In addition, please refer to the following specific information
on conflict of interest related to this assignment:
Consultants may associate with other firms to enhance their qualifications but should indicate clearly whether the
association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners
in the joint venture shall be jointly and severally liable for the entire contract, if selected.
A Consultant will be selected in accordance with the Selection based on Consultant’s Qualifications (CQS)
method set out in the World Bank Regulations for IPF-Borrowers September 2025
Further information can be obtained at the address below during office hours. 0900 to 1700 hours.
MEC:
Attn: Steve Wakefield
PO Box 1439
Majuro MH 96960
Republic of the Marshall Islands
Tel: 692-625-3827/3829
E-mail: swakefield@mecrmi.com
Copy: Jack Chong-Gum, jack.chonggum@mecrmi.net
EOI Submission Requirements:
Expressions of Interest should include the following information:
1. Firm profile
Expressions of Interest EOI must be delivered in a written form to the address below August 28th, 2026.
2. Organizational Capacity
3. Relevant assignments (maximum 10 projects) preferably including energy sector planning or similar
assignments in developing countries or small island states.
4. Confirmation of mandatory requirements
5. Company registration documents
Page Limit: Maximum 15 pages excluding registration documents.
Yours sincerely,
Jack Chong-Gum
CEO
Marshalls Energy Company
P O Box 1439, Majuro MH 96960
jack.chonggum@mecrmi.net
Republic of the Marshall Islands
Marshalls Energy Company (MEC)
Terms of Reference (TOR)
Preparation of an Energy Sector Investment Program for the Marshall Islands – REGAIN
Project
Project ID: P181250
Assignment Type: International Firm (Lump sum Contract)
Duration: 12 Months
Location: Remote with Periodic Missions to Majuro
1. Background
The Republic of the Marshall Islands (RMI) is one of the world's smallest and most isolated nations. The country
consists of 29 atolls and 5 low coral islands situated on about 181 square kilometres (km2) of land mass in the
Pacific Ocean. Majuro (the nation's capital) and Ebeye, the country's two largest urban centres, account for about
96 percent of total population while the remaining inhabit outer atolls. The Government of the Republic of
Marshall Islands, (GRMI) and MEC require assistance to increase the amount of renewable energy generation
and BESS in the selected islands to increase access to electricity and to reduce dependence on hydrocarbon fuels
for their remote populations.
MEC, the state-owned energy utility, generates and provides electricity to Majuro Atoll, serving 55 percent of
RMI's population. MEC also manages three mini grids in Jaluit, Wotje, Rongrong (Majuro Atoll) and Kili Island,
the latter having been recently transferred to MEC from the Kili Bikini Ejit Local Government. The Government
has partnered with the World Bank through the Renewable Energy Generation and Access Increase Project
(REGAIN) – an IDA grant of US$60 million approved and effective as of December 13, 2024, with a closing
date of September 30, 2030. The REGAIN project aims to increase renewable energy generation and improve
electricity access while reducing reliance on diesel-based generation.
RMI’s Electricity Roadmap targets an objective of net zero greenhouse gas emissions and the achievement of
100% renewable electricity in the power generation mix by 2050. As a small and geographically dispersed island
nation, RMI remains highly dependent on imported diesel for electricity generation, which exposes the country
to high energy costs and vulnerability to global fuel price shocks. At the same time, growing electricity demand,
the need to improve the reliability of aging infrastructure, and the expansion of services across outer islands
require significant levels of investment in modern, resilient energy systems. Ensuring a reliable, clean, and cost-
effective electricity supply is therefore critical to achieving national climate commitments, strengthening energy
security, and supporting sustainable socio-economic development.
Under Sub-Component 3.1 of the REGAIN project (Sector Development Assistance), MEC plans to undertake a
study to prepare the country’s Energy Sector Investment Program (ESIP). The ESIP shall propose and define a
set of detailed, prioritized energy investments to safely and reliably increase renewable energy penetration in
Majuro and Ebeye grids, as well as other outer islands. The ESIP shall be prepared in close coordination with the
newly established National Energy Authority (NEA), and shall cover the national footprint of RMI, including
Majuro, Ebeye and the outer island systems.
The ESIP shall take into account the full range of relevant existing studies, including but not limited to:
• The Integrated Resource and Resilience Plan 2024-2034, which already sets out a high-level power system
assessment and identifies a set of proposed investments in Majuro.
• SEDeP and REGAIN projects, including existing and new solar PV and Battery Energy Storage Systems
(BESS) capacity to be deployed.
• Relevant energy sector programs and studies of other development partners active in the RMI, in particular
the Asian Development Bank (ADB), such as the Energy Transition Project, to be considered to ensure
coordination and avoid duplication of efforts.
• RMI Electricity Roadmaps and national targets.
2. Objectives
The objective of this assignment is to prepare a prioritized, costed, and financeable Energy Sector Investment
Programme (ESIP) which is aligned with the existing Energy Strategy and Integrated Resource and Resilience
Plan (IRRP). The ESIP will build upon existing planning and strategy documents and will focus on updating,
operationalizing, and translating these into an actionable investment and implementation framework.
The ESIP should include:
• The identification of investment priorities, including both generation and power grids.
• Descriptions of viable approaches to financing the identified needed investments.
• The enabling actions, including policy options to support the investment program.
• The necessary implementation arrangements required to support delivery of national energy sector
objectives.
3. Project Description
The proposed ESIP project will support the development of a prioritized, costed, and implementable investment
program for the Marshall Islands’ energy sector, aligned with the Government’s existing Energy Strategy and
considering the Integrated Resource and Resilience Plan (IRRP) for Majuro (prepared in 2024). Building on these
existing strategic and planning instruments, as well as an updated IRRP1
covering Majuro, Ebeye and the outer
island systems, the ESIP will translate national energy objectives into an actionable pipeline of investments and
enabling measures required to support sector development, energy security, resilience, decarbonization, and long-
term sustainability. The project will consolidate and update existing and official sector analyses and investment
priorities, while identifying financing approaches, implementation arrangements, and policy actions necessary to
facilitate delivery of priority investments.
The ESIP will include targeted sector diagnostics, a review and validation of the existing least-cost development
pathway, refinement of renewable energy and storage deployment trajectories, and the preparation of an updated
1 The updated IRRP Will be prepared as part of the present technical assistance and will include updating the existing (2024) IRRP for
Majuro and expanding the geographical coverage of the IRRP to also include Ebeye and the outer island systems.
energy sector investment pipeline. The project will also assess investment requirements associated with emerging
priorities such as grid modernization, resilience, storage integration, and e-mobility development. In parallel, the
ESIP will develop an overall financing strategy identifying potential public, private, concessional, and climate
finance sources, together with a policy reform and enabling actions roadmap aimed at addressing barriers to
implementation and investment mobilization.
The project will further establish an implementation and monitoring framework to support effective delivery and
tracking of the ESIP over time. Stakeholder engagement and consultation will be undertaken within the
assignment to ensure alignment across government institutions, utilities, development partners, and other relevant
stakeholders.
The resulting ESIP will provide a practical action plan for sequencing and financing priority energy sector
investments and will serve as a key tool for guiding government decision-making, coordinating development
partner support, and mobilizing investment into the sector.
4. Implementation Arrangements
MEC will be the Client and Employer under this assignment responsible for approving deliverables and payments.
NEA, as the national regulatory body for renewable energy in the Marshall Islands, will act as the principal
regulatory interface between MEC and the Consultant. For deliverables with regulatory or renewable energy
policy implications, the Consultant shall obtain NEA's endorsement prior to MEC's final approval. The Consultant
shall work under the direction of MEC and coordinate closely with:
• MEC management and technical staff.
• REGAIN Project Management Services consultant, as applicable.
• Project Implementation Unit within MEC.
• National Energy Authority (NEA), the national regulatory body for renewable energy, serving as the
regulatory interface between MEC and the Consultant.
• World Bank on matters requiring no-objection, reporting, or implementation support.
• ADB and other development partners active in RMI's energy sector, as relevant.
5. Scope of Services
Task 1. Targeted sector diagnostics and strategic review
The Consultant will undertake a focused review of the energy sector to validate key assumptions, identify material
developments since preparation of the IRRP and Energy Strategy, and assess investment-relevant constraints and
opportunities. This is a diagnostic update, as opposed to a full sector assessment.
Specifically, the Consultant will:
(i) Review of existing sector policies, strategies, and plans.
(ii) Review of recent sector developments and pipeline projects.
(iii)Assessment of institutional, financial, and implementation constraints.
(iv)Review of utility performance and sector financing context.
(v) Identification of critical sector gaps affecting investment delivery.
(vi)Validation of key demand, technology, and resilience assumptions relevant to the ESIP.
Task 2. Review and update of the least-cost development pathway.
The Consultant will review the existing least-cost development pathway established under the existing IRRP
(2024) for Majuro and undertake targeted updates where necessary to ensure continued relevance for investment
planning purposes. The Consultant will also expand the geographic focus, to also cover Ebeye and Outer Islands,
incorporating the results the existing IRRP update and the analyses of the Ebeye and Outer Islands into a single
and integrated IRRP covering the entire geographic extent of the Marshall Islands (i.e., Majuro, Ebeye, and Outer
Islands).
The key steps to be implemented include:
(i) The review of the underlying assumptions (especially the demand forecast, and renewable potential) used
in the existing IRRP for Majuro. Preparation of underlying assumptions to be used in the expanded and
integrated IRRP, covering Majuro, Ebeye and Outer Islands.
(ii) Assessment of prevailing conditions, and any material changes, affecting the least-cost pathway,
including:
a. Demand projections.
b. Fuel prices.
c. Technology potential and costs.
d. Resilience considerations.
e. Renewable integration requirements, including storage deployment needs.
f. Policy or regulatory developments.
(iii)Realization of high-level modelling and analytical updates, as required.
(iv)Confirmation of priority development trajectories for generation, storage, transmission, and distribution
investments in the Marshall Islands (covering Majuro, Ebeye, and Outer Islands).
(v) Preparation of the integrated and updated Marshall Islands IRRP document.
Task 3. Preparation and update of the energy sector investment pipeline
The Consultant shall develop a consolidated, prioritized, and sequenced pipeline of energy sector investments.
The Consultant will undertake the following:
(i) Consolidation of existing project pipelines and studies.
(ii) Update of investment requirements identified in the updated IRRP prepared under Task 2 and covering
the full geographic extent of the Marshall Islands, and related studies.
(iii)Identification of additional investment needs where gaps are identified.
(iv)Categorization of investments by subsector and implementation timeframe.
(v) Preliminary costing and sequencing of investments.
(vi)Identification of priority and near-term investments.
(vii) Development of an implementation-oriented investment pipeline, including both generation and
power grid infrastructure.
It is suggested that the following investment categories be used to group investments by type: renewable energy;
storage; transmission; distribution; resilience investments; grid modernization; energy Access; energy efficiency;
and e-mobility infrastructure.
Task 4. Renewable energy and storage target refinement
This phase is designed to support the operationalization of national renewable energy and storage ambitions
within the ESIP framework.
The Consultant shall undertake the following:
(i) Review of existing renewable energy and storage targets.
(ii) Assessment of the degree of consistency between targets, investment requirements, and implementation
capacity.
(iii)Refinement of indicative deployment trajectories where required.
(iv)Identification of enabling investments needed to support achievement of targets.
(v) Assessment of the implications for grid infrastructure and flexibility requirements.
It is important to note that the ESIP supports refinement and operationalization of existing targets rather than
formulation of entirely new national policy targets unless specifically directed.
Task 5. Preparation of the financing strategy
Under this phase, a comprehensive financing approach for implementation of the ESIP will be developed.
The Consultant will undertake the following:
(i) Estimation of financing requirements by subsector and timeframe.
(ii) Assessment of the public and private financing opportunities.
(iii)Identification of potential development partner and climate finance sources.
(iv)Assessment of opportunities for private sector participation and PPP models.
(v) Identification of financing gaps and constraints.
(vi)Development of recommendations for investment mobilization and project preparation.
The Consultant is expected to consider possible financing from the Marshall Islands’ public Budget; IFIs and
MDBs; climate finance; green finance instruments; IPPs/PPP structures; and commercial finance sources.
Task 6. Preparation of the policy reform and enabling actions roadmap
The aim of this phase is to identify priority policy, regulatory, institutional, and implementation measures required
to support delivery of the ESIP in practice in the Marshall Islands.
The Consultant will undertake the following activities:
(i) Identification of barriers affecting implementation of priority investments.
(ii) Review of the investment-related policy and regulatory gaps.
(iii)Assessment of permitting, procurement, and institutional coordination challenges.
(iv)Identification of utility and institutional capacity needs.
(v) Development of a phased roadmap of enabling actions and reforms.
Task 7. Preparation of the E-Mobility investment and strategic framework
This phase involves the assessment of implications of e-mobility development for the energy sector of the
Marshall Islands and identifies the associated investment and implementation requirements.
The Consultant will undertake the following:
(i) Review of the existing transport and e-mobility policies and initiatives.
(ii) Assessment of the expected electricity demand implications of e-mobility uptake.
(iii)Identification of charging infrastructure investment requirements.
(iv)Assessment of the main grid and distribution system implications.
(v) Identification of priority implementation actions and enabling measures.
(vi)Development of a high-level e-mobility framework aligned with the ESIP.
It is important to note that this framework is a targeted strategic and investment assessment linked specifically to
the Marshall Islands’ energy sector, not a standalone national transport strategy.
Task 8. Design of the ESIP monitoring and implementation framework
This phase comprises the development of a framework for monitoring implementation progress and investment
delivery.
The Consultant will undertake the following activities:
(i) Definition of the implementation monitoring indicators.
(ii) Development of reporting and governance arrangements.
(iii)Identification of institutional responsibilities.
(iv)Establishment of investment tracking mechanisms.
(v) Development of implementation milestones and review mechanisms.
(vi)Preparation of proposals on periodic ESIP update procedures.
It is anticipated that the monitoring and implementation framework will focus on the following key areas (and
others, as appropriate): investment delivery; financing mobilization; renewable deployment; grid expansion;
storage integration; e-mobility rollout; and resilience implementation.
Task 9. Stakeholder engagement, consultations and results validation
The Consultant will consult with and validate key assumptions and contents of the prepared ESIP with key
stakeholders, as appropriate, and to ensure alignment, ownership, and validation of the ESIP.
The Consultant will undertake the following activities:
(i) Planning and moderation of a stakeholder workshop to present the overall project outputs.
(ii) Realization of technical consultations as required, and consultations with MEC and the Marshall Islands
government.
(iii)Validation of prioritization and financing assumptions
Task 10. Outer-island mini-grid concept design
This phase responds to the need to improve electricity supply on selected outer islands by developing concept-
level designs for island mini-grids (and, where technically suitable, mesh-grid configurations). The concept
designs will inform and feed directly into the integrated IRRP (Task 2) and the energy sector investment pipeline
(Task 3).
The Consultant will undertake the following activities:
(i) Screening and prioritization of outer islands for mini-grid / mesh-grid intervention, based on
agreed technical, demand, and socio-economic criteria.
(ii) Assessment of existing electricity supply, demand profiles, and renewable resource potential (in
particular solar and storage) for the selected islands.
(iii)Development of concept-level system configurations, including indicative generation, storage, and
distribution sizing, and consideration of mini-grid versus mesh-grid architectures.
(iv)Preliminary technical design and equipment specifications sufficient to support investment
costing.
(v) Indicative capital and operating cost estimates and implementation sequencing for each prioritized
island.
(vi)Integration of the resulting concept designs and associated investment needs into the integrated
IRRP and the ESIP investment pipeline.
It is important to note that this task provides concept-level design to inform investment prioritization and costing,
and does not extend to detailed engineering design or tender-ready documentation, which would be undertaken
under subsequent project preparation.
6. Qualifications, Tasks, and Level of Effort of Specified Key Experts
The Consultant shall propose a team adequate for the assignment. In its proposal, the Consultant shall specify:
• Each proposed key personnel position;
• The name of the proposed expert, where available;
• Role and responsibilities;
• Minimum and actual qualifications and detailed relevant experience;
• Whether the input is international or national / local;
• Whether the input is home office or field-based;
• Estimated level of effort in person-days or person-months; and
• Anticipated timing of deployment and deployment location(s).
At a minimum, the Consultant is expected to consider inclusion of expertise and an indicative level of effort and
split of on-site and remote deployment, as follows:
Expert
Position
Key Tasks /
Responsibilities
Minimum Qualifications /
Experience
Int’l / Nat’l
Team Leader
/ Senior
Energy
Sector
Specialist
Overall project
management and project
coordination; lead
stakeholder engagement
and consultations.
Provision of strategic
oversight across all
workstreams; ensure
alignment with the Energy
Strategy and IRRP;
oversee preparation of all
draft and final
deliverables; coordinate
quality assurance and
reporting to the client.
Advanced degree in
energy, engineering,
economics, public policy,
or related field.
10 years of relevant
experience in energy sector
planning, investment
planning, or sector reform.
Demonstrated experience
leading similar national-
level energy sector
assignments.
Strong stakeholder
coordination and report-
writing experience.
International
Power
System
Planning and
Renewable
Energy
Specialist
Review and validate the
least-cost development
pathway and investment
assumptions. Assess
renewable energy and
storage deployment
requirements; Support
investment pipeline
development and
sequencing; Assess
transmission, distribution,
resilience, and grid
integration requirements.
Support assessment of e-
mobility impacts on the
power system.
Advanced degree in
electrical engineering,
energy systems, or related
field.
At least 8 years of
experience in power
system planning,
renewable energy
integration,
transmission/distribution
planning, or energy
modelling.
Experience of national or
utility-scale planning
studies is preferred.
International
Energy
Finance and
Investment
Specialist
Lead the development of
the financing strategy;
assess investment costs
and financing
requirements.
Identify public and private
financing options, climate
finance opportunities, and
PPP/IPP structures.
Support investment
prioritization and
affordability assessment
and investment
mobilization
recommendations.
Advanced degree in
finance, economics,
business, or related field.
At least 8 years of
experience in infrastructure
finance, energy sector
investment planning,
project finance, or climate
finance.
Experience working with
development finance
institutions and private
sector financing structures
is advantageous.
International
Policy,
Regulatory
and
Institutional
Specialist
Assess policy, regulatory,
and institutional barriers
affecting implementation
of priority investments.
Support preparation of the
enabling actions and
policy reform roadmap.
Assess institutional
coordination and
implementation
arrangements.
Support the development
of the monitoring and
implementation
framework.
Contribute to stakeholder
engagement activities.
Advanced degree in law,
public policy, economics,
energy policy, or related
field.
At least 8 years of
experience in energy sector
policy, regulation,
institutional reform, or
utility governance.
Experience supporting
implementation-focused
energy sector programs
preferred.
International
Local Energy
Sector /
Support local stakeholder
coordination, data
Relevant degree in energy,
engineering, economics,
National
Stakeholder
Engagement
Specialist
collection, institutional
engagement, workshop
organization, and review
of local sector context.
Facilitation of
coordination with
government agencies,
utilities, and local
stakeholders. Support in
project logistics and
consultation activities.
public administration, or
related field.
Minimum 5 years of local
sector experience.
Strong knowledge of the
Marshall Islands’ energy
sector institutions, policies,
and stakeholder
environment.
Fluency in English and
Marshallese is desirable.
7. Fees and Reimbursable Expenses
As this engagement will be structured as a lump-sum contract, the Consultant shall submit a financial proposal
(in addition to a technical proposal) that includes:
• A total lump-sum price for the performance of the services, payable against the deliverables set out in
Section VIII, supported by a breakdown of professional fees by each proposed expert and personnel
category, indicating the applicable unit rates and estimated level of effort (person-months or person-days),
provided for information purposes; and
• Reimbursable expenses, included within the lump-sum price, covering any anticipated travel,
accommodation, per diem, logistics, communications, and other project-related costs necessary for the
performance of the services.
The lump-sum price shall be inclusive of all costs necessary for the performance of the services. The Consultant
shall clearly state the assumptions underlying the proposed costs and provide sufficient detail to allow MEC to
assess the reasonableness of the proposed budget.
8. Deliverables
The project has six (6) main deliverables, as follows:
1. Inception report. This deliverable will include confirmation of the project methodology, workplan,
stakeholder engagement approach, data requirements, consultation schedule, and detailed approach for
preparation of the ESIP. An Inception workshop will be conducted with MEC and other relevant stakeholders
within 2 weeks from the Notice to Proceed to discuss the proposed program of activities and to seek feedback on
improvements, which will be reflected in the inception report.
2. Sector assessment and planning review report. This will be a consolidated report covering: (i) targeted sector
diagnostics; (ii) the results of the review and validation/update of the least-cost development pathway; (iii)
assessment of renewable energy and storage deployment trajectories; and (iv) the assessment of e-mobility
implications and associated investment needs.
3. Updated and integrated IRRP. This IRRP document will cover the full geographic extent of the Marshall
Islands. It will include all relevant updates to the existing 2024 IRRP on Majuro, as well as Ebeye and Outer
Islands. It will be an integrated and fully updated document. (The document may be prepared directly editing the
existing (2024) IRRP document in MS Word version, with all revisions and additions shown in track change
format).
4. Draft investment pipeline and financing strategy report. This report will cover the updated and prioritized
investment pipeline; and the investment sequencing and indicative costing. Furthermore, the report will set out
the proposed financing strategy and investment mobilization approaches; and the policy reform and enabling
actions roadmap. It will also present the outer-island mini-grid and mesh-grid concept designs and their
integration into the investment pipeline (Task 10).
5. Draft Energy Sector Investment Programme (Draft ESIP). This will be an integrated draft ESIP
consolidating all technical analyses, investment priorities, financing approaches, implementation arrangements,
the implementation monitoring framework, and stakeholder consultation outcomes for review and validation.
6. Final Energy Sector Investment Programme (Final ESIP). Final ESIP incorporating key stakeholder
comments. It will include the finalized investment pipeline, financing strategy, implementation roadmap, the
implementation monitoring framework, executive summary, and supporting annexes and presentation materials.
9. Contract Duration
The contract duration is 12 months. The expected start date is estimated to be in September 2026.
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| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t UNIÃO AFRICANA \n\t\t\t | \n\t\t|
| \n\t\t\t UMOJA WA AFRIKA \n\t\t\t | \n\t\t\t\n\t\t\t UNIÓN AFRICANA \n\t\t\t | \n\t\t
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REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES – FIRMS SELECTION)
\n\n\n\n
Name of the Project: THE AFRICA THINK-TANK-PLATFORM (ATTP) PROJECT
\n\nGrant No: P180117
\n\nAssignment Title: Selection of a Consulting Firm to conduct a Feasibility study for the Endowment Fund and Designing a Resource Mobilization Strategy for the Africa Think Tank Platform Endowment Fund
\n\nProcurement Ref: ET-AUC- 494958-CS-QCBS
\n\n\n\n
The Africa Union Commission has received financing from the World Bank toward the cost of the Africa Think-Tank-Platform (ATTP) Project and intends to apply part of the proceeds for consulting services.
\n\nThe consulting services (“the Services”) include Consultancy service to conduct a Feasibility study for the Endowment Fund and Designing a Resource Mobilization Strategy for the Africa Think Tank Platform Endowment Fund
\n\nThe Terms of Reference (TOR) for the assignment is attached to this request for expressions of interest.
\n\nThe African Union Commission now invites eligible consulting firms (“Consultants”) to submit their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.
\n\nTHE SHORTLISTING CRITERIA ARE:
\n\n\n\n
Key Experts will not be evaluated at the shortlisting stage.
\n\nThe attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 updated in November 2020. Procurement will also comply with “Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by IBRD Loans and IDA Credits and Grants” revised as of July 1, 2016.
\n\nConsultants may associate with other firms to enhance their qualifications but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\n\n\n
The selection method is Quality and Cost Based Selection (QCBS) as set out in the Procurement Regulations.
\n\nFurther information can be obtained at the address below during office hours i.e. 0900 to 1700 hours.
\n\nExpressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by 15 May 2026
\n\n\n\n
African Union Commission,
\n\nAttn: Head of Supply Chain Management Division
\n\nBuilding C, 3rd Floor,
\n\nP.O Box 3243, Roosevelt Street
\n\nAddis Ababa, Ethiopia
\n\nTel: +251 (0) 11 551 7700 – Ext 4305
\n\nFax: +251 (0) 11 551 0442; +251 11-551-0430
\n\nE-mails: tender@africanunion.org.
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\n\n
THE AFRICA THINK-TANK-PLATFORM (ATTP) PROJECT
\n\nSelection of a Consulting Firm to conduct a Feasibility study for the Endowment Fund and Designing a Resource Mobilisation Strategy for the Africa Think Tank Platform Endowment Fund
\n\n\n\n
Procurement Reference No.ET-AUC- 494958-CS-QCBS
\n\n\n\n
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TERMS OF REFERENCE
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1. Introduction
\n\n1.1 Background
\n\nThe Africa Think Tank Platform (ATTP) project is a strategic initiative designed to enhance the capacity and influence of think tanks across Africa. With a five-year, US$50 million Investment Project Financing (IPF) initiative, the ATTP project aims to create a sustainable platform for cooperation and harmonisation on regional policy issues among country-level policymakers, regional blocs, and think tanks across the continent.
\n\nThe project focuses on six key priority themes: economic transformation and governance, climate change, regional trade, food security, human capital, and digitalisation, which align with the African Union’s Agenda 2063, the World Bank's Africa Strategy, and the United Nations' Sustainable Development Goals (SDGs). Gender inclusivity remains a central aspect of the project’s design.
\n\nThe African Union Commission (AUC), with funding from the World Bank, is establishing the Africa Think Tank Platform (ATTP). The aim of this consultancy assignment is to conduct a Feasibility Study and design a Resource Mobilisation Strategy for the ATTP endowment fund.
\n\nSelection will follow Quality-and Cost-Based Selection (QCBS) under the World Bank Procurement Regulations for IPF Borrowers. Firms must comply with the World Bank’s Anti-Corruption Guidelines, including prohibitions on fraud, corruption, collusion, coercion, and obstruction. The African Union Commission (AUC) reserves the right to verify references, conduct due diligence, and perform sanctions checks. Firms from all eligible countries, in accordance with the Procurement Regulations, are invited to participate. Firms, individuals, or entities subject to applicable World Bank sanctions are ineligible. Conflicts of interest must be fully disclosed in proposals in accordance with the Procurement Regulations. Undisclosed conflicts of interest may result in disqualification or contract termination.
\n\nThe AUC, therefore, invites proposals from qualified and legally registered Consulting Firms. Proposals may be submitted by a single entity or by a consortium/joint venture of firms, provided they collectively meet the minimum qualifications stipulated in this TOR.
\n\n1.2 The ATTP Project Development Objective
\n\nThe ATTP project's development objective is to establish a sustainable platform that strengthens the capacity for effective policy research and policymaking on cross-border priorities in Africa.
\n\n1.3 The ATTP Project Components
\n\nThe ATTP project will be implemented through three main components as follows:
\n\n Component 1: Establish Capacity to Operate A Sustainable Policy-Making Platform
\n\nThis component focuses on establishing the capacity to operate a sustainable policy-making platform. The goal is to support knowledge generation and offer guidance on continental priority issues, thereby strengthening the platform's role in regional economic policymaking.
\n\nThink Tanks selected under ATTP will collaborate with relevant Specialised Technical Committees (STCs)[1] at the African Union, fostering a network of researchers and policymakers. The resources under this Component will be utilised to finance the following Tasks:
\n\nComponent 2: Strengthen Policy Research's Quality, Relevance, and Uptake on Priority Issues
\n\nThis component focuses on strengthening the capacity of think tanks and policy research institutions. This includes providing technical assistance and training to think tanks; supporting the quality and dissemination of research; facilitating resource mobilisation; establishing a peer network for female economic researchers; and conducting a study to analyse prior initiatives aimed at increasing female participation in policy research. The resources under this Component will be utilised to finance the following Tasks:
\n\n Component 3: Support Platform Sustainability
\n\nThis Component will support the design and establishment of a sustainable financing mechanism to resource African think tanks over the long term. The platform will be structured to mobilise, pool, and deploy resources from African governments, the private sector, foundations, individuals, diaspora philanthropy, and institutional donors. It will consider an endowment fund and other complementary instruments (for example, a pooled special fund, multi-year partnership windows, fee-for-service and membership models, blended finance structures, and other context-appropriate mechanisms) to ensure resilient, diversified financing beyond the life of the ATTP project. The resources under this Component will be utilised to finance the following Tasks.
\n\nThe primary objective of this Component is to ensure that the ATTP extends beyond the traditional five-year project cycle in international development financing. Consequently, the feasibility study requested under these TORs must not only assess and compare potential financing mechanisms, but it must also recommend a coherent platform design and phased roadmap that sets out how the selected mechanisms will be established, governed, capitalised, and operated, ensuring it remains a legacy asset for the continent’s future generations of policymakers.
\n\nThroughout these Terms of Reference, the terms "sustainable financing platform," "endowment fund," "general fund," and related variants are used in recognition of ongoing Member State consultations regarding the optimal financing architecture for long-term ATTP sustainability. While the preferred option under consideration is to establish both an endowment fund (to generate investment income) and a general fund (for operational deployment of resources), this feasibility study is designed to maintain flexibility in its scope and recommendations.
\n\nThe core mandate of this consultancy is to assess the full spectrum of sustainable financing options, including but not limited to endowment structures, pooled funding mechanisms, multi-year partnership windows, and blended finance instruments. The consulting firm is asked to recommend the most appropriate combination of mechanisms for establishing a sustainable financing mechanism for the ATTP. Where the document refers to "the endowment fund and general fund," this should be understood as the baseline scenario for analysis, while recognising that final recommendations may propose alternative or complementary configurations based on the feasibility assessment, stakeholder consultations, and alignment with AUC financial rules and Member State preferences.
\n\n 1.4 The Project’s Logical Framework
\n\nBased on the proposed components and tasks, the ATTP project aims to deliver a series of benefits streams that improve policymaking and implementation across Africa. The ATTP project's logical framework is centred on establishing a robust Think Tank Platform to support research on continental priority issues by African Think Tanks, particularly policy research by female researchers.
\n\nThe logical framework depicted in Figure 1 highlights the key components and their expected outcomes in establishing a sustainable platform that strengthens the capacity for effective policy research and policymaking, led by African Think Tanks, on cross-border priorities affecting Africa. The project’s interventions are structured across three main components, each with its own assumptions and risks that can influence the achievement of the desired outcomes.
\n\n1.5 The ATTP Proposed Development Model and Governance Framework
\n\nThe ATTP project model is designed to leverage strategic oversight and diverse funding sources to advance its mission. The Think Tank Platform Steering Committee is central to this model and is expected to provide strategic direction and oversight, ensuring that the platform's activities align with its overarching goals. As illustrated in Figure 2, the ATTP Project will be implemented through a multi-tiered governance framework anchored by the Think Tank Platform Steering Committee, comprising representatives from the African Union, regional economic communities (RECs), development partners, academia, and the private sector.
\n\nDay-to-day operations will be managed by the ATTP Secretariat (hosted under the AUC’s PMRM Directorate) and led by the Project Coordinator, with support from cross-functional teams, including finance, monitoring and evaluation (M&E), capacity building, and a technical advisor. The Secretariat will enforce Performance Partnership Agreements (PPAs) with think tanks, ensuring accountability through predefined key performance indicators (KPIs) and periodic evaluations.
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1.6 Objectives of the Assignment
\n\nAfrican think tanks currently face significant financial fragility, undermining their capacity to contribute effectively to continental policy processes. This fragility manifests in several interconnected ways:
\n\nTo address these challenges and ensure the long‑term sustainability of the ATTP, the AUC seeks a consulting firm to design and recommend an effective endowment structure for the program, based on a comprehensive feasibility study.
\n\nThe proposed plan should prioritise innovative, practical mechanisms to mobilise and pool resources to secure the long-term financial sustainability of African think tanks. This will help ensure that they continue to generate high-quality policy research that advances the continent’s priority development agendas. The proposed design and structure should include:
\n\nThe endowment fund and general fund are expected to attract contributions from diverse sources, including African governments, private-sector organisations, foundations, institutional donors, diaspora networks, and other well-wishers. The platform's design should ensure diversified, African-owned revenue streams that reduce dependency on short-term external grants while maintaining flexibility to respond to evolving policy research priorities across the ATTP's six thematic areas: economic transformation and governance, climate change, regional trade, food security, human capital, and digitalisation. While these Terms of Reference refer to an "endowment fund and general fund" as the baseline financing architecture, the mandate is to assess the full spectrum of sustainable financing options and recommend the optimal combination of mechanisms based on feasibility analysis, stakeholder consultations, alignment with AUC financial rules, and Member State preferences.
\n\nThe feasibility study shall assess at least two implementation scenarios for the financing platform: (i) an AUC-hosted model as the baseline; and (ii) a non-AUC host model (e.g., an autonomous AU-affiliated foundation or agency, REC-hosted vehicle, or special-purpose entity). For each scenario, the study should thoroughly examine legal permissibility, governance and decision rights, fiduciary arrangements, operational capacity, cost and timeline implications, and a phased transition roadmap. In addition to the comparative analysis, the study should provide clear recommendations on the most suitable option(s) based on evidence, stakeholder input, and contextual needs. Furthermore, the Consulting Firm is encouraged to apply independent, critical thinking in their analysis and may propose alternative or hybrid models if these are supported by the feasibility findings and align with the long-term objectives of the financing platform.
\n\nThe assignment is divided into two phases: Phase I: Feasibility Study and Phase II: Resource Mobilisation.
\n\nPhase I: Landscape analysis and feasibility assessment
\n\nDuring this phase, the consultancy will:
\n\nThe deliverable will be a Final Feasibility Study Report that synthesises the landscape analysis, comparative review, and feasibility assessment into actionable recommendations for establishing the ATTP endowment and general fund.
\n\nPhase II: Resource Mobilisation Strategy Development
\n\nPhase II shall commence only upon formal written approval by the AUC of the Final Feasibility Study Report (D1.3). The ATTP Secretariat will coordinate technical review and consolidation of comments, but final approval rests with the AUC. During this phase, the consultancy will develop a robust, multi-faceted resource mobilisation strategy and sustainability plan to secure financing and capitalisation for the platform's various mechanisms, ensuring long-term viability.
\n\nThe resource mobilisation strategy should:
\n\nThe strategy should outline practical approaches to engaging stakeholders and to ensure sustainable financing to support the think tank platform's operations and policy research activities aligned with the ATTP's priority themes.
\n\n2. Scope of Work
\n\nThe consultancy will be delivered in two phases, totalling 180 working days (approximately 6 months), to ensure timely delivery while maintaining quality and effective stakeholder engagement.
\n\nThe deliverables are consolidated and restructured as follows:
\n\nSummary of Phase I Tasks
\n\nThe consulting firm will undertake the following main tasks during Phase I:
\n\nPhase I Inception Report
\n\nDraft Feasibility Study Report
\n\nThe Draft Feasibility Study Report will consolidate and present findings and initial recommendations covering, at a minimum:
\n\nFinal Feasibility Study Report
\n\nDetailed Description of Phase I Tasks
\n\nThe allocated effort for completing Phase I tasks is 90 working days. Below is a detailed description of each task and level of effort.
\n\nPhase I Inception Report
\n\nAt the start of Phase I, the consulting firm will draft the Inception Report outlining the methodology, timelines, and approach for completing Phase I deliverables. The consulting firm shall present the inception report to the ATTP Project Secretariat and key stakeholders for review and approval. The presentation should include the proposed objectives, methodology, and timeline.
\n\nDraft Feasibility Study Report
\n\nThis deliverable consolidates the work previously described under assessment of AUC financial rules/procedures; review of existing fund models; development of operational mechanisms; stakeholder engagement synthesis; and risk analysis (initial), including the required comparative institutional scenario analysis and draft IPS outline (as applicable).
\n\nFinal Feasibility Study Report
\n\nFollowing receipt of written comments on the draft feasibility report, the consulting firm shall revise and finalise the report, including a change log, and deliver a final presentation and submit the Final Feasibility Study Report for formal written approval by the AUC. Submission will be in English and French.
\n\nSummary of Phase II Tasks
\n\nUpon successful completion of Phase I and subject to AUC approval, the consulting firm will undertake Phase II to develop a resource mobilisation strategy for the ATTP fund(s), consistent with the feasibility conclusions and the selected institutional/hosting scenario. The consulting firm will undertake the following main tasks during Phase II:
\n\nPhase II Inception Report
\n\nDraft Resource Mobilisation Strategy
\n\nThe Draft Resource Mobilisation Strategy will cover and consolidate the work previously described under governance (mobilisation-relevant elements), stakeholder mapping/engagement, funding mechanisms, capacity building considerations (mobilisation function), monitoring indicators for mobilisation, and sustainability planning, including:
\n\nFinal Resource Mobilisation Strategy
\n\nDetailed Description of Phase II Tasks
\n\nThe allocated effort for completing Phase II tasks is 90 working days. Below is a detailed description of each task and level of effort.
\n\nPhase II Inception Report
\n\nAt the start of Phase II, the consulting firm will draft the Inception Report outlining the detailed approach, updated timelines, and methods for completing Phase II deliverables. The consulting firm shall present the inception report to the ATTP Secretariat and key stakeholders. Stakeholder feedback will be incorporated into the final report.
\n\nDraft Resource Mobilisation Strategy
\n\nThe consulting firm will develop and present the draft strategy, based on targeted consultations (including Member State Permanent Representatives in Addis Ababa, Ministries of Finance where relevant, development partners, foundations, private sector, and diaspora channels as appropriate), and incorporate feasibility constraints/choices from Phase I.
\n\nFinal Resource Mobilisation Strategy
\n\nThe consulting firm shall revise the draft strategy based on inputs received, finalise the report, and present the final strategy to the AUC (coordinated by the ATTP Secretariat) for confirmation/approval.
\n\nWhile consultancies are required to submit a technical and financial proposal covering both phases, we recognise that the detailed scope, methodology, and team composition for Phase II will be informed by the findings and recommendations of Phase I. Accordingly, at the commencement of Phase II, the consulting firm may propose reasonable adjustments to the Phase II approach, staffing, and work plan through the Phase II Inception Report (D2.1), provided such adjustments are consistent with the overall objectives of the assignment, remain within the contracted budget ceiling, and are approved in writing by the ATTP Secretariat.
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Indicative Stakeholder Engagement Framework
\n\nStakeholder engagement is central to the quality and credibility of both the feasibility study and the resource mobilisation strategy. To ensure comparability across proposals and realistic budgeting for the consultation effort, consulting firms should plan their stakeholder engagement using the following indicative framework.
\n\nMinimum key informant interviews: The consulting firm should plan for a minimum of 20 to 25 key informant interviews across both phases, distributed indicatively as follows:
\n\nValidation Workshops: The consulting firm shall plan for at least one multi-stakeholder validation workshop during the assignment to present draft findings and recommendations for stakeholder input prior to finalisation. The format, timing, and participant list shall be proposed in the relevant Inception Report and agreed upon with the ATTP Secretariat.
\n\nThe list of key informants above is indicative and intended to establish a common baseline for proposal preparation. The consulting firm may propose adjustments to the composition of stakeholder consultations in the Inception Report, provided such adjustments are clearly justified and approved by the ATTP Secretariat.
\n\nThe Consultant shall budget for one multi-stakeholder validation workshop. Costs for the workshop are reimbursable and will cover only conference facilities, interpretation (English, French, and Arabic), and logistics for up to 30 participants. The format may be in-person in Addis Ababa. The Consultant is responsible for venue arrangements and logistics, and for ensuring the use of secure platforms that adhere to data protection best practices.
\n\n3. Deliverables and Payment Schedule
\n\nThe AUC estimates that the Consulting firm will need no more than 6 months (180 working days) to complete this assignment (both Phase I and Phase II). The Consulting firm will require no more than 90 working days to complete Phase I deliverables. Upon successful completion of Phase I deliverables, the Consulting firm will require no more than 90 working days for Phase II deliverables.
\n\nThe AUC also expects the Consulting Firm to be available throughout the entire duration of the services. This includes liaising with the ATTP Project Secretariat and other parties, managing office operations, and ensuring service quality. As part of project management, several meetings between the ATTP Project Secretariat and the Consulting firm may be scheduled at any time. The Consulting firm shall produce meeting minutes of all proceedings. The Consulting Firm shall submit all deliverables to the ATTP Project Coordinator for coordination of review. Final approval of the Final Feasibility Study Report (D1.3) shall be provided by the AUC.
\n\nPhase I Deliverables
\n\nThe consulting firm is expected to produce three (3) deliverables during Phase I:
\n\nD1.1: Phase I Inception Report
\n\nAn initial report outlining the consultancy’s proposed methodology, work plan, and timeline for conducting the Phase I feasibility work. The report shall include a stakeholder engagement plan, a data collection and validation approach, and research tools (questionnaires/surveys, where applicable; KII guides; FGD protocols, where applicable; and document review frameworks).
\n\n(Due: 10 Working Days from contract effectiveness).
\n\nD1.2: Draft Feasibility Study Report
\n\nA consolidated draft report presenting the feasibility assessment and initial recommendations for the ATTP financing platform. The report shall include, at a minimum:
\n\n(Due: 70 Working days from contract effectiveness).
\n\nD1.3: Final Feasibility Study Report
\n\nA final report that incorporates written comments from the ATTP Secretariat and key stakeholders on the Draft Feasibility Study Report (D1.2). The report shall include:
\n\n(Due: 90 Working Days from contract effectiveness).
\n\nPhase II Deliverables
\n\nPhase II shall commence upon formal approval of the Final Feasibility Study Report (D1.3) by the AUC. The consulting firm is expected to produce three (3) deliverables during Phase II:
\n\nD2.1: Phase II Inception Report
\n\nAn updated work plan outlining the methodology, timeline, and approach for completing Phase II deliverables, aligned to the selected institutional scenario and financing architecture emerging from Phase I. The report shall include a stakeholder engagement plan (with stakeholder map, engagement objectives, and schedule), data collection instruments, and confirmation of alignment with the ATTP Secretariat on Phase II priorities.
\n\n(Due: 10 Working Days from the contract effectiveness of Phase II).
\n\nD2.2: Draft Resource Mobilisation Strategy Report
\n\nA draft strategy document for securing capitalisation and financing for the ATTP financing platform (consistent with Phase I recommendations). The report shall include, at a minimum:
\n\n(Due: 70 Working Days from the contract effectiveness of Phase II).
\n\nD2.3: Final Resource Mobilisation Strategy Report
\n\nA final strategy document incorporating written comments from the ATTP Secretariat and key stakeholders on D2.2. The report shall include:
\n\n(Due: 90 Working Days from the contract effectiveness of Phase II).
\n\nPayment Schedule
\n\nThe Consulting firm shall produce the deliverables outlined in this section to the highest international technical standards, as described in sections 2.1 and 2.3. The actual delivery date for each deliverable will be determined and approved by the AU on the contract's effective date. It should serve as a foundation for an AU-approved work plan. The formal delivery of all expected deliverables may be conducted electronically.
\n\nDraft deliverables (D1.2, D2.2) will be reviewed by the ATTP Secretariat and stakeholders coordinated by the ATTP Project Coordinator. The AUC is the final approving authority for D1.3 (Final Feasibility Study Report) and authorises commencement of Phase II in writing
\n\n| \n\t\t\t Sn. \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable Description \n\t\t\t | \n\t\t\t\n\t\t\t Estimated Due Date \n\t\t\t | \n\t\t\t\n\t\t\t Payment | \n\t\t
| \n\t\t\t D1.1 \n\t\t\t | \n\t\t\t\n\t\t\t Phase I Inception Report \n\t\t\t | \n\t\t\t\n\t\t\t 10 Working Days from Contract Effectiveness \n\t\t\t | \n\t\t\t\n\t\t\t 20% \n\t\t\t | \n\t\t
| \n\t\t\t D1.2 \n\t\t\t | \n\t\t\t\n\t\t\t Draft Feasibility Study Report \n\t\t\t | \n\t\t\t\n\t\t\t 70 Working Days from Contract Effectiveness \n\t\t\t | \n\t\t\t\n\t\t\t 40% \n\t\t\t | \n\t\t
| \n\t\t\t D1.3 \n\t\t\t | \n\t\t\t\n\t\t\t Final Feasibility Study Report \n\t\t\t | \n\t\t\t\n\t\t\t 90 Working Days from Contract Effectiveness \n\t\t\t | \n\t\t\t\n\t\t\t 40% \n\t\t\t | \n\t\t
| \n\t\t\t | \n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t 100% \n\t\t\t | \n\t\t
\n\n
Phase II Deliverables
\n\n| \n\t\t\t Sn. \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable Description \n\t\t\t | \n\t\t\t\n\t\t\t Estimated Due Date \n\t\t\t | \n\t\t\t\n\t\t\t Payment | \n\t\t
| \n\t\t\t D2.1 \n\t\t\t | \n\t\t\t\n\t\t\t Phase II Inception Report \n\t\t\t | \n\t\t\t\n\t\t\t 10 Working Days from Contract Effectiveness of Phase II \n\t\t\t | \n\t\t\t\n\t\t\t 20% \n\t\t\t | \n\t\t
| \n\t\t\t D2.2 \n\t\t\t | \n\t\t\t\n\t\t\t Draft Resource Mobilisation Strategy Report \n\t\t\t | \n\t\t\t\n\t\t\t 70 Working Days from Contract Effectiveness of Phase II \n\t\t\t | \n\t\t\t\n\t\t\t 40% \n\t\t\t | \n\t\t
| \n\t\t\t D2.3 \n\t\t\t | \n\t\t\t\n\t\t\t Final Resource Mobilisation Strategy Report \n\t\t\t | \n\t\t\t\n\t\t\t 90 Working Days from Contract Effectiveness of Phase II \n\t\t\t | \n\t\t\t\n\t\t\t 40% \n\t\t\t | \n\t\t
| \n\t\t\t | \n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t 100 \n\t\t\t | \n\t\t
4. Other Applicable Requirements
\n\nConsulting firms engaged under the ATTP Project must comply with the Labour Management Procedures (LMP) outlined in the project framework. Consulting firms must ensure fair treatment, non-discrimination, and equal opportunity for project workers, and promote safe and healthy working conditions. They must adhere to the occupational health and safety (OHS) measures specified in the LMP and establish accessible grievance mechanisms for workers to address workplace concerns promptly and effectively. Compliance with the ATTP Code of Conduct guided by the Environmental and Social Commitment Plan (ESCP) and the Stakeholder Engagement Plan (SEP) is mandatory, including measures to prevent Sexual Exploitation and Abuse (SEA), Sexual Harassment (SH), and workplace discrimination. Consulting firms should also ensure compliance with relevant Ethiopian labour laws when addressing labour-related risks and apply the highest standards when discrepancies arise between national laws and ESS2 requirements.
\n\nConsulting firms engaged under the ATTP Project must operate in compliance with the World Bank Environmental and Social Framework (ESF) for Investment Project Financing (IPF), including adherence to Environmental and Social Standard 2 (ESS2) on Labour and Working Conditions. Consulting firms are required to align their operations with the ATTP Environmental and Social Management System, ensuring integration of ESS2 requirements in labour management, occupational health and safety (OHS), stakeholder engagement, and grievance resolution. Consulting firms must adhere to the ATTP Code of Conduct, addressing environmental and social risks, particularly those related to SEA, SH, and workplace discrimination. Furthermore, consulting firms should identify and mitigate potential environmental and social risks associated with their work, including travel, stakeholder interactions, and the technical specifications of deliverables, and ensure compliance with additional ESS requirements where applicable.
\n\nApplicable Stakeholder Engagement Requirements
\n\nConsulting firms engaged under the ATTP Project must comply with the Stakeholder Engagement Plan (SEP) requirements, which align with the World Bank Environmental and Social Standard 10 (ESS10). The SEP emphasises transparent and inclusive stakeholder engagement throughout the project lifecycle to enhance project acceptance and sustainability. Consulting firms are required to identify relevant stakeholders, including disadvantaged and vulnerable groups, disclose project information in a culturally sensitive and appropriate manner, facilitate meaningful consultations, and operate a transparent Grievance Redressal Mechanism (GRM). Monitoring and reporting on engagement activities, as well as addressing stakeholder feedback, are essential to ensuring compliance with SEP guidelines and supporting successful project implementation
\n\n5.Management of Services
\n\nThe AUC expects the Consulting firm to provide appropriate key and non-key personnel who will contribute inputs in accordance with the work program. The proposed team shall include at least the key personnel listed below, with specified qualifications and experience. These individuals should be experts who will dedicate significant time to the project or whose contributions are essential to the consultancy. Additional staff and staffing requirements should be suggested by the Consulting firm as needed, based on the proposed methodology and approach to the assignment. The AUC expects all personnel involved to be fluent in English or French during contract execution. All (final) deliverables shall be submitted in both English and French; however, the primary working language for drafting and stakeholder engagement will be English, with final approved deliverables translated into French prior to submission.
\n\nConsultants must provide documentary evidence of meeting the minimum firm qualifications, including copies of signed contracts or completion certificates for at least two similar assignments undertaken within the past five years, client reference letters (with contact details) attesting to satisfactory performance, and proof of legal registration. Where proposals are submitted by a consortium or joint venture, the consortium may collectively meet the minimum firm qualifications; the proposal must include a signed consortium agreement outlining roles, responsibilities, and percentage shares, and designate a lead firm authorised to contract with the AUC.
\n\nThe consulting firm must have the following expertise:
\n\nMinimum Firm Qualifications
\n\nThe consulting firm must be a legally registered entity and demonstrate institutional capacity and relevant experience to undertake this assignment. Specifically, the firm must have:
\n\n1.Team Leader
\n\nQualifications and Skills
\n\nProfessional Experience
\n\n2.Finance Expert
\n\nQualifications and Skills:
\n\nProfessional Experience:
\n\n\n\n
3.Risk Analysis Expert
\n\nQualifications and Skills
\n\nProfessional Experience
\n\n4.Stakeholder Engagement Expert
\n\nQualifications and Skills
\n\nProfessional Experience
\n\nAll key personnel named in the proposal are considered essential to the project. Any substitution requires AUC’s prior written consent and must involve personnel with equal or superior qualifications and experience. AUC reserves the right to reject any proposed substitutions that do not meet these standards.
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Non-Key Staff
\n\nThis section provides an illustrative list of additional non-key personnel that bidders may include in their teams. It is the bidders' decision to propose additional non-key personnel. However, the Consulting firm shall indicate the proposed experts’ names, their input, and their position in the technical and financial proposals (please note that the financial proposal shall also indicate these experts’ fully loaded rates).
\n\n| \n\t\t\t Indicative/Illustrative Additional Positions \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t
\n\n
Input by the Consulting firm
\n\nThe Consulting firm shall be responsible for all necessary staff resources, office space, transportation (local and international), accommodation, stationery, photocopying of documents provided to participants as workshop materials, communications, computers and accessories, translations and interpretation (if needed), and insurance (as applicable). This also covers staff training and other costs related to assigned responsibilities.
\n\n\n\n
Reporting Requirements
\n\nThe Consulting firm will submit all reports to the ATTP Project Coordinator electronically. Translation and quality assurance are the responsibility of the Consulting firm and should be accounted for within the proposed work plan and level of effort. The Consulting firm should submit all documents in Microsoft Word, spreadsheets in Microsoft Excel, schedules in Microsoft Project or Microsoft Excel, and digital photo files in JPEG or PNG format. The Consulting firm should submit all presentations in Microsoft PowerPoint format. The AUC and the Consulting firm must agree on any other format(s) the Consulting firm proposes to submit. The Consulting firm should also include the contract number in each report. Additionally, the Consulting firm should submit each report accompanied by a letter or other document that clearly identifies the report.
\n\nFor deliverables containing periodic data that the AUC will use for ATTP Project Monitoring and Evaluation, the AUC will approve the submission format. All deliverables are considered drafts upon submission. When the AUC identifies areas for correction, the Consulting firm will have ten (10) business days to submit revisions, unless otherwise specified or agreed upon with the AUC. Packaging for all items delivered under this agreement shall comply with commercial standards and be sufficient to ensure acceptance by common carriers and safe arrival at the destination. The Consulting firm should also include the contract number on each package, report, or other deliverable. The Consulting firm shall acknowledge the AUC and the World Bank in any research or reports funded under this Contract.
\n\nThe Consulting firm shall implement appropriate data protection and confidentiality measures for all information obtained during the assignment, including sensitive financial and governance documents. This includes secure storage, controlled access, and compliance with applicable data protection regulations. The Consulting firm may not disclose confidential information without prior written consent from the AUC and must return or securely destroy sensitive materials upon contract completion, in accordance with AUC instructions.
\n\nDraft deliverables may be submitted in English. Final deliverables (D1.3 and D2.3) must be provided in both English and French. Bidders shall include translation and quality assurance costs in their financial proposals. Where validation workshops involve bilingual participants, the Consultant shall provide simultaneous/consecutive interpretation as required; associated costs shall be included in the financial proposal.
\n\n\n\n
Report Types and Schedule
\n\nThe Consulting firm is expected to submit the following reports as deliverables for Phases I and II. Each report must align with the timelines and LOE specified in the TOR and summarised in the table below.
\n\n| \n\t\t\t Sn \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t Minimum Required Content \n\t\t\t | \n\t\t\t\n\t\t\t Due Date \n\t\t\t | \n\t\t\t\n\t\t\t Estimated LOE[2] \n\t\t\t | \n\t\t
| \n\t\t\t Phase I Deliverables \n\t\t\t | \n\t\t|||||
| \n\t\t\t D1.1 \n\t\t\t | \n\t\t\t\n\t\t\t Phase I Inception Report \n\t\t\t | \n\t\t\t\n\t\t\t Detailed work plan, methodology, and timeline for Phase I feasibility work \n\t\t\t | \n\t\t\t\n\t\t\t Objectives and approach; detailed work plan and timeline; stakeholder engagement plan; data collection and validation plan; research tools (questionnaires/survey instruments where applicable, KII guides, FGD protocols where applicable, document review frameworks); quality assurance approach; alignment with AUC financial rules and procedures \n\t\t\t | \n\t\t\t\n\t\t\t 10 Working Days from contract effectiveness \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
| \n\t\t\t D1.2 \n\t\t\t | \n\t\t\t\n\t\t\t Draft Feasibility Study Report \n\t\t\t | \n\t\t\t\n\t\t\t Consolidated draft report presenting feasibility assessment findings and initial recommendations for the ATTP financing platform \n\t\t\t | \n\t\t\t\n\t\t\t Analysis of AUC financial rules/procedures (gaps, constraints, opportunities); review of existing fund models/financing mechanisms (AUC-managed, Pan-African, national, global) with lessons; mapping of African think tank funding ecosystem (typologies, revenue mix, constraints); proposed draft fund design/governance/operating model (grant-making, eligibility, allocation, FM/disbursement, reporting, transparency/accountability, monitoring); stakeholder engagement synthesis; initial risk assessment and mitigation measures; comparative institutional scenario analysis (AUC-hosted and at least one non-AUC host option, incl. compliance, fiduciary arrangements, domicile/tax considerations, suitability for contributor types, decision criteria); draft IPS outline (if endowment recommended); annexes (stakeholder list, interview guides, comparison matrix, etc.) \n\t\t\t | \n\t\t\t\n\t\t\t 70 Working Days from contract effectiveness \n\t\t\t | \n\t\t\t\n\t\t\t 60 \n\t\t\t | \n\t\t
| \n\t\t\t D1.3 \n\t\t\t | \n\t\t\t\n\t\t\t Final Feasibility Study Report \n\t\t\t | \n\t\t\t\n\t\t\t Final feasibility study incorporating stakeholder feedback and final recommendations \n\t\t\t | \n\t\t\t\n\t\t\t Final recommended financing architecture; refined fund design/governance/operating model; final comparative institutional scenario analysis and selection criteria; final risk mitigation and monitoring/review mechanism; final IPS outline (where applicable); implementation roadmap; change log documenting responses to comments on D 1.2; submitted in English and French and serves as approval gate for Phase II \n\t\t\t | \n\t\t\t\n\t\t\t 90 Working Days from contract effectiveness \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
| \n\t\t\t Phase II Deliverables \n\t\t\t | \n\t\t|||||
| \n\t\t\t D2.1 \n\t\t\t | \n\t\t\t\n\t\t\t Phase II Inception Report \n\t\t\t | \n\t\t\t\n\t\t\t Updated work plan, methodology, and timeline for Phase II resource mobilisation strategy work \n\t\t\t | \n\t\t\t\n\t\t\t Objectives; methodology refinement; alignment with selected Phase I institutional scenario and financing architecture; stakeholder engagement plan (stakeholder map, objectives, schedule); data collection instruments and templates; validation plan and coordination arrangements with ATTP Secretariat \n\t\t\t | \n\t\t\t\n\t\t\t 10 Working Days from the contract effectiveness of Phase II \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
| \n\t\t\t D2.2 \n\t\t\t | \n\t\t\t\n\t\t\t Draft Resource Mobilisation Strategy Report \n\t\t\t | \n\t\t\t\n\t\t\t Draft strategy for securing capitalisation and financing for the ATTP financing platform \n\t\t\t | \n\t\t\t\n\t\t\t Stakeholder mapping and segmentation (Member States, private sector, foundations, donors, diaspora, individuals) with tailored engagement strategies; assessment of funding mechanisms (incl. diaspora bonds/philanthropy, ESG-linked contributions, blended finance, outcome-based financing, membership/fee-for-service, premium products, pooled special funds) with feasibility, alignment with AUC rules, potential quantum, risk profile, appetite, implementation steps; draft phased mobilisation targets (0–2, 3–5, 5+ years), milestones, KPIs; capacity strengthening recommendations (mobilisation function); mobilisation M&E approach aligned to ATTP Results Framework; sustainability approach (diversification, risk mitigation, periodic review); implementation roadmap (sequenced actions, responsibilities, resourcing) \n\t\t\t | \n\t\t\t\n\t\t\t 70 Working Days from the contract effectiveness of Phase II \n\t\t\t | \n\t\t\t\n\t\t\t 60 \n\t\t\t | \n\t\t
| \n\t\t\t D2.3 \n\t\t\t | \n\t\t\t\n\t\t\t Final Resource Mobilisation Strategy Report \n\t\t\t | \n\t\t\t\n\t\t\t Final strategy incorporating written comments and validation outcomes \n\t\t\t | \n\t\t\t\n\t\t\t Final mobilisation strategy and finalised mechanism mix/engagement plan; final KPIs and M&E approach; final sustainability plan; implementation-ready roadmap; change log documenting responses to comments on D 2.2; submitted in English and French \n\t\t\t | \n\t\t\t\n\t\t\t 90 Working Days from the contract effectiveness of Phase II \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
\n\n
Review and Approval Process
\n\n6. Facilities and Equipment
\n\nCosts, Facilities, and Equipment to be Provided by the Consulting firm
\n\nExcept as specified in the General Conditions of Contract (GCC) and the Special Conditions of Contract (SCC), all costs associated with fulfilling this contract are to be assumed and borne by the Consulting firm. The primary duty location of the Consulting firm’s team shall be Addis Ababa, Ethiopia. The Consulting firm must be present in the country during the performance period. The Consulting firm shall also ensure appropriate transportation that meets the assignment requirements. The Consulting firm shall, where applicable, be responsible for providing comprehensive insurance coverage for personnel.
\n\nThe Consulting Firm shall ensure a minimum of 20 in-country working days across both phases, including at least one in-person multi-stakeholder validation workshop in Addis Ababa. All travel, visas, per-dems, local transport, logistics, and duty-of-care/security arrangements are the responsibility of the Consulting Firm. The Consultant shall maintain, at a minimum, professional indemnity, general liability, and employer’s liability/worker’s compensation insurance in amounts adequate to cover the obligations under this Contract.
\n\n\n\n
Costs, Facilities, and Equipment to be Provided by the African Union
\n\nThe African Union will cover all labour costs for its officials, as their project engagement is part of their regular work duties. For example, this includes the time officials spend reviewing and validating deliverables and reports prepared by the Consulting firm, as well as interim and final sign-offs when needed, for recommendations the Consulting firm may make regarding the implementation of tasks outlined in these Terms of Reference.
\n\nThe ATTP Secretariat will provide the Consulting firm with the following information and support:
\n\nThe AUC will provide timely access to relevant policies, financial rules, legal instruments, and contacts. The AUC and ATTP Secretariat will provide consolidated comments on deliverables within 10 working days and facilitate introductions for key informant interviews within 10 working days of request. Delays in client-controlled inputs will extend associated timelines on a no-fault basis.
\n\n\n\n
[1] For instance, the Ministerial Committee on the Implementation of Agenda 2063.
\n\n[2] Note: the extra LOE per deliverable is assigned to stakeholder engagement execution, iterative validation, drafting/quality assurance, and translation coordination.
\n\n"},{"id":"OP00439005","notice_type":"Request for Expression of Interest","noticedate":"16-Apr-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-04-30T00:00:00Z","submission_deadline_time":"14:00","project_ctry_name":"Ukraine","project_id":"P504171","project_name":"Lifting Education Access and Resilience in times of Need in Ukraine Program","bid_reference_no":"LEARN-1.1-TRAINING","bid_description":"Consulting services for developing and carrying out training programs \nto teachers, school principals, their deputies (upper-secondary school)","procurement_group":"CS","procurement_method_code":"CQS","procurement_method_name":"Consultant Qualification Selection","contact_address":"01135, Kyiv, Beresteiskyi ave, 10","contact_ctry_name":"Ukraine","contact_email":"kateryna.kovtun@mon.gov.ua","contact_name":"Kateryna Kovtun","contact_organization":"Ministry of Education and Science of Ukraine","contact_phone_no":"+380 44 481 32 21","contact_web_url":"https://mon.gov.ua/","submission_date":"2026-04-16T00:00:00Z","notice_text":"
REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES – FIRMS SELECTION)
\n\nUKRAINE
\n\n\n\n
Country: Ukraine
\n\nProgram: «Lifting Education Access and Resilience in times of Need in Ukraine Program»
\n\nGrant №: TF0C5794
\n\nProject №: P504171
\n\nAssignment Title: Consulting services for developing and carrying out training programs
\n\nto teachers, school principals, their deputies (upper-secondary school)
\n\nContract Package ID: LEARN-1.1-TRAINING
\n\n\n\n
Ukraine has received financing from the World Bank toward the cost of the Lifting Education Access and Resilience in Times of Need in Ukraine Program.
\n\nThe Ministry of Education and Science intends to use part of the proceeds for consulting services, for which this REoI has been issued.
\n\nConsulting services (hereinafter referred to as "Services") include: developing and implementing two modular training programs for professional development: for Grade 10 teachers across 10 subject areas in pilot lyceums, currently estimated at approximately 3278 teachers, and school management teams and for 750 future trainers for teachers and managers of schools in NUS implementation on the level of Upper Secondary (Specialized) Education.
\n\nThe expected period for the Consultant to provide services for the development of the online course is approximately 14 calendar months, starting in June 2026.
\n\nDetailed information regarding the provision of the specified Services is provided in the Terms of Reference (hereinafter referred to as "TOR"), which is attached.
\n\nThe Ministry of Education and Science of Ukraine (hereinafter referred to as the "Client") invites qualified consulting companies (hereinafter referred to as "Consultants") to express their interest in providing the specified Services. Interested Consultants must provide information that confirms their qualifications and experience required to perform the Services.
\n\nThe evaluation of the expressions of interest provided by the Consultants will be carried out based on the following criteria:
\n\n1. Legal status and market experience
\n\n2. Experience in preparing documentation in both Ukrainian and English, including:
\n\n3. Financial stability
\n\n4. Confirmation of qualification.
\n\nA Consultant shall provide:
\n\n(i) certificates (if any)
\n\n(ii) letters of recommendation (if any).
\n\nThe attention of interested Consultants is drawn to Section III, items 3.14, 3.16, and 3.17 of The World Bank Procurement Regulations for IPF Borrowers[1], dated September 2023 with amendments of February 2025[2] (hereinafter referred to as the "Procurement Regulations"), which contains the World Bank's policy regarding conflict of interest.
\n\nConsultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\nSelection of a Consultant will be performed in accordance with Consultant’s Qualification-based Selection (CQS) method following World Bank’s Consultants Guidelines.
\n\nFurther information may be obtained at the address below.
\n\nExpressions of interest must be submitted in Ukrainian or English via email to the address: kateryna.kovtun@mon.gov.ua Cc: serhiy.artemenko@uiherp.org; by 2:00 PM Kyiv time on April 30, 2026.[3]
\n\nExpressions of interest to be clearly marked: " LEARN-1.1-TRAINING: Expression of Interest".
\n\nConsultants should provide not only information demonstrating their compliance with the Mandatory Minimum Qualification Requirements, but also information that meets the specific requirements of the assignment and will be considered an advantage. The Consultant rating will be based on compliance with these latter requirements. The Consultant with the highest rating, determined according to the established criteria for evaluating the Consultant’s qualifications, will be invited to submit a technical and financial proposal.
\n\nInformation on the Consultant’s experience provided by the Consultants must be documented (copies of contracts or parts thereof, and acceptance certificates for services provided; additionally, client references may be submitted, describing the specifics of the completed assignment).
\n\nInterested Consultants are additionally advised to pay attention to the following aspects when preparing their information:
\n\nConsultants who have submitted an EOI should not submit any documents or information after the deadline for EOI submission, except for providing documents and/or information requested by the Employer for clarification or explanation of the submitted EOI. Any exchange of information between the Employer and Consultants must be in writing via the official email addresses specified in this announcement.
\n\nLIST OF ATTACHED DOCUMENTS
\n\n[1] https://thedocs.worldbank.org/en/doc/6c0602876d68949e80820507d90a14ed-0290012023/original/Procurement-Regulations-September-2023.pdf
\n\n[2] https://thedocs.worldbank.org/en/doc/20fb60f35ce8f2b52bb205da13c4df79-0290012023/original/Revisions-of-the-Procurement-Regulations-September-2023.pdf
\n\n[3] Consultants are advised to ensure that their submission has been delivered to the recipient
\n\n\n\n
TERMS OF REFERENCE
\n\nConsulting services for developing and carrying out training programs
\nto teachers, school principals, their deputies (upper-secondary school)
Contract № LEARN-1.1-TRAINING
\n\nWorld Bank Project No. P504171, grant: TF0C5794
\n\n\n\n
List of abbreviations
\n\n\n\n
LEARN The Program «Lifting Education Access and Resilience in Times of Need in
\n\nUkraine Program»
\n\nMoES Ministry of Education and Science of Ukraine
\n\nNUS The New Ukrainian School
\n\nPDF The format of the document Portable Document Format
\n\nPL Pilot lyceums
\n\nTLM Teaching and learning materials
\n\nWord The format of the document Microsoft Word
\n\n
\nDeveloping and carrying out training programs to teachers,
\nschool principals, their deputies (upper-secondary school)
I. Background
\n\nUkraine and the World Bank have signed the agreements for the Program «Lifting Education Access and Resilience in Times of Need in Ukraine Program» (hereinafter referred to as the LEARN). The objectives of the LEARN are: to (i) improve teaching and learning conditions; and (ii) to strengthen the management capacity of the education system.
\n\nThe total financing for the Operation is US$451 million using a combination of the World Bank’s financial instruments: Program-for-Results (PforR) complemented by Investment Project Financing (IPF).
\n\nThe Program-for-Results (PforR) is funded by a US$235 million credit provided by Bank resources, supported by credit enhancement from the Advancing Needed Credit Enhancement for Ukraine (ADVANCE Ukraine) Trust Fund, which is backed by the Government of Japan. This is formalized under the Financing Agreement between Ukraine and the International Development Association for the Program (CREDIT NUMBER 7626-UA). An additional US$150 million is provided under the Special Program for Ukraine and Moldova Recovery (SPUR) of the International Development Association (IDA) Crisis Facility, as outlined in the Loan Agreement between Ukraine and the International Bank for Reconstruction and Development for the Program (LOAN NUMBER 9721-UA). Financing Agreement (Additional Financing: Lifting Education Access and Resilience in Times of Need in Ukraine Program) between Ukraine and the International Development Association (CREDIT NUMBER 7905-UA) was signed in the amount of US$4.9 million.
\n\nFurthermore, US$30 million in Investment Project Financing (IPF) is secured under the Grant Agreement between Ukraine and the International Bank for Reconstruction and Development and the International Development Association, acting as the administrator of the Ukraine Relief, Recovery, Reconstruction, and Reform Multi-Donor Trust Fund (URTF GRANT NUMBER TF0C5794).
\n\nFurthermore, US$31.1 million in Additional Financing is provided through grant resources, consisting of US$30.0 million from the Ukraine Relief, Recovery, Reconstruction, and Reform Multi-Donor Trust Fund and US$1.1 million from the Global Partnership for Education Fund. This additional financing is formalized under the Grant Agreement between Ukraine and the International Bank for Reconstruction and Development and the International Development Association, jointly acting as a Supervising Entity for the Global Partnership for Education Fund and as administrator of the Ukraine Relief, Recovery, Reconstruction, and Reform Multi-Donor Trust Fund (URTF GRANT NUMBER TF0D0612; GPE GRANT NUMBER TF0D0613), and supports activities related to the continued implementation of the Program.
\n\nHereinafter, the portion of the Operation financed through the PforR is referred to as the Program and the portion financed through the IPF is referred to as the Project.
\n\nThe Project complements the Program by supporting the piloting of the NUS reform in grades 8 to 12 and strengthening the MoES’capacity for education system management.
\n\nThe Project will provide technical support to pilot the NUS reform in selected schools for grades 8 to 12, through: (i) developing, printing, delivering, and testing teaching and learning materials for the NUS Pilot; (ii) developing and carrying out training programs to teachers, school principals, and their deputies; (iii) providing technical assistance to design a fit-for-purpose instrument for measuring teacher classroom practices and to implement said instrument in a sample of classrooms in grades 8 and 9; and (iv) providing STEM, ICT, and other required equipment aligned with the NUS standards to schools in the NUS Pilot at the basic education level for grades 8 to 12.
\n\nImportantly, the IPF will also strengthen the management capacity of the MoES to manage, monitor, and evaluate the rollout of the NUS reform through:
\n\n\n\n
With a funding commitment of $451 million and a timeline extending to 2027, LEARN represents a transformative effort to ensure every child in Ukraine has access to safe, high-quality education. The initiative not only addresses immediate challenges posed by the conflict but also lays the groundwork for a resilient and future-ready education system.
\n\nAt the current stage of implementation of the State Standard of Specialized Secondary Education, Ukraine is entering a critical phase of reform of upper secondary schooling. The introduction of specialized education requires significant changes at the school level, including the redesign of educational programmes, curriculum planning, assessment practices, and the organisation of the educational process. These changes place new demands not only on individual teachers, but on school teams as a whole, including teaching staff, school principals, and deputy principals, who must work collaboratively to ensure coherent and effective implementation of the State Standard.
\n\nEffective implementation of specialized secondary education therefore depends on the availability of targeted professional development and expert support for school teams. Training and support activities must strengthen both pedagogical capacity at the classroom level and leadership and management capacity at the school level. Given the scale and complexity of the reform, and the limited internal capacity of public institutions to deliver all required support activities directly, the engagement of external expertise is essential to design and deliver high-quality training, provide sustained expert support, and develop scalable solutions that can support the implementation of specialized secondary education beyond the pilot phase.
\n\nІІ. Objectives
\n\nThe Assignment for Consultant is:
\n\na) to develop and implement two modular training programs for professional development:
\n\nb) to develop a scalable online course on the implementation of the State Standard.
\n\nThe Program is aimed at strengthening the capability of school staff to implement the NUS reform in upper-secondary school.
\n\nThe overall objective of this assignment is to support the implementation of the State Standard by strengthening the professional capacity of trainer candidates and the teaching staff of 149 pilot lyceums (10th grade), pre-selected by the Ministry of Education and Science through an official administrative decision (the Order of the Ministry of Education and Science of Ukraine No. 437 dated 11.03.2026).
\n\nThis objective will be achieved through the design and delivery of two comprehensive training programmes providing participants (teachers, school principals, their deputies and trainer candidates) with practical tools to plan and implement educational programmes aligned with the State Standard.
\n\nSpecific Objectives
\n\nWithin the scope of Assignment, the school teachers, managers, and future trainers (three target groups) shall be trained to achieve the following learning outcomes/competencies including but not limited to:
\n\nTeachers:
\n\nUpon completion of the training, teachers will be able to:
\n\nSchool managers:
\n\nUpon completion of the training, school managers will be able to:
\n\nTrainer candidates
\n\nUpon completion of the training, trainers will be able to:
\n\nThe specific objectives of this assignment are to:
\n\nІІІ. Scope of Services
\n\nThe Program coverage is 149 pilot lyceums. Current gender balance of participants will be considered, and even regional representation of schools provided.
\n\nTwo separate training programmes shall be developed under this assignment.
\n\nThe first programme (Program 1) shall be designed for pedagogical staff, including teachers and school managers, and shall include both shared modules and role-specific modules tailored to teachers and school managers respectively.
\n\nThe second programme (Program 2) shall be designed for future trainers for teachers and school leaders (hereinafter referred to as trainer candidates), and shall include both shared modules and role-specific modules tailored to trainer candidates for teachers and school managers respectively.
\n\nEach training programme shall have a volume of 3 ECTS credits (1 ECTS credit = 30 hours, 1 hour = 60 minutes), including guided (contact) training hours and individual work.
\n\nBoth programmes shall be implemented in online format, combining synchronous and asynchronous learning.
\n\nIn addition, a separate programme of consultation sessions shall be developed and delivered throughout the academic year to provide ongoing professional support to programme participants.
\n\nThe Consultant is obliged to manage risks in line with the Risk Management Plan developed.
\n\nThe Consultant is obliged to ensure a safe and secure learning environment for all training activities delivered under this Assignment, in accordance with applicable national legislation and World Bank requirements. Emergency preparedness and response plans will be developed by Consultant for each training location for offline sessions in line with the World Bank War-Hazard Emergency Preparedness & Response Guidance for IBRD Ukraine Portfolio.
\n\nThe Consultant is obliged to adhere to the principles of academic integrity for all the activities and products created.
\n\nThe Consultancy Services are expected to start on June 1, 2026, for a period of 15 months, i.e., to be completed on September 30, 2027, with exact deadlines determined by MOES and PIU.
\n\nThe following activities shall be conducted to achieve the above-formulated objectives under Assignment:
\n\nThis assignment consists of two distinct but related tracks of activities addressing different capacity-building needs and requiring different types of expertise.
\n\nThe Consultant shall provide technical, organizational, and content development support in accordance with the scope described below.
\n\nInception phase
\n\nPurpose of the component
\n\nAn inception phase shall be conducted at the beginning of the assignment to confirm the implementation approach, experts’ availability to start the Assignment, workplan, timelines, and quality assurance arrangements relevant to the respective scope of services. The inception phase shall commence on the effective date of the Contract and shall last for a period of one (1) month.
\n\nThe inception phase will result in the submission of an Inception Report for the Client’s review and approval, including curricula and the overall structure of the training programmes.
\n\nSocial aspects, ethical behavior, and prevention of SEA/SH:
\n\nDuring the initial phase, prior to commencing work or interacting with stakeholders, all experts involved in the Task must:
\n\nTrack 1. Training and expert support for trainers and teaching staff of pilot lyceums
\n\nThis track focuses on strengthening the professional capacity of trainers and teaching staff of pilot lyceums to support the effective implementation of the State Standard of Specialized Secondary Education at the school level.
\n\nAs part of Track 1, the Consultant shall develop two professional development programmes:
\n\nEach programme shall serve as the basis for the design and delivery of training activities under Track 1 and shall support different online delivery formats, including large-scale webinars and role-based practical sessions, as applicable. In addition, the Consultant shall design and deliver a separate programme of expert consultation and support to be implemented throughout the academic year.
\n\nUpon successful completion of the online practical training component, teaching staff as well as school managers of pilot lyceums shall receive certificates confirming their participation and completion of the relevant training modules, in accordance with procedures agreed with the Client. Trainer candidates who successfully complete the online practical training component shall also receive certificates confirming completion of the training programme.
\n\nComponent 1.1. Development of training materials
\n\nPurpose of the component
\n\nThis component aims to design and develop a comprehensive, structured, and practice-oriented package of training materials to support the online delivery of training activities for teaching staff and trainer candidates of pilot lyceums on the implementation of the State Standard.
\n\nTraining materials developed under this component shall serve as the core content base for all training and expert support activities under Track 1.
\n\nScope of work
\n\nUnder this component, the Consultant shall carry out the following tasks.
\n\n1.1.1. Analytical and conceptual groundwork
\n\nThe Consultant shall:
\n\n1.1.2. Coordination of the trainer-expert team
\n\nThe Consultant shall:
\n\nThe activities are expected to be implemented by a team of trainer-experts. A core group of approximately twenty-three (23) trainer-experts shall be engaged to ensure subject-specific coverage across ten educational domains, as well as dedicated support for school leadership.
\n\n\n\n
1.1.3. Selection of trainer candidates
\n\nThe Consultant shall design and implement a transparent and merit-based process for the selection of trainer candidates to support the delivery of training and trainer-expert support activities under Track 1.
\n\nThe assignment envisages the preparation of an indicative cohort of approximately 750 trainer candidates, calculated as 30 trainer candidates per region across 25 regions, to ensure sufficient capacity for large-scale training and support activities. This cohort shall include trainer candidates working with teachers and trainer candidates working with school leaders, in line with the two professional development programmes developed under Track 1.
\n\nThe Consultant shall:
\n\n1.1.4. Design of the structure of training materials
\n\nThe Consultant shall:
\n\nOnline component (webinar-based modules)
\n\nThe online webinar component shall be structured around webinar-based modules and shall include:
\n\nIn addition, the programme for trainer candidates shall include:
\n\nOnline role-specific practical component (role-specific practical modules)
\n\nThe online role-specific practical component shall consist of role-specific practical modules and shall be designed to support hands-on application of the State Standard, as follows:
\n\nTrainer candidates selected for the practical component shall participate in the online role-specific practical component through co-facilitation and moderation of training activities for pedagogical staff, delivered jointly with expert trainers, as part of their practical preparation.
\n\nDevelopment of training content
\n\nThe Consultant shall:
\n\n1.1.5. Preparation of materials for different delivery formats
\n\nThe Consultant shall prepare training materials suitable for use in:
\n\n1.1.6. Quality assurance, review, and validation
\n\nThe Consultant shall:
\n\nComponent 1.2. Delivery of webinar-based online training for teaching staff and trainer candidates of pilot lyceums
\n\nThe webinar-based online training for teachers and school principals will be delivered by the trainer-expert team described under Component 1.1. Trained trainer candidates will participate in the webinars as learners and observers to prepare for their subsequent role in supporting role-based online practical training delivery and facilitation .
\n\nPurpose of the component
\n\nThis component aims to deliver a structured series of online webinars to support a shared understanding of the State Standard of Specialized Secondary Education among teaching staff, school principals, deputy principals of pilot lyceums, and trainer candidates.
\nThe webinar series shall serve as a large-scale dissemination and alignment mechanism, complementing role-based online practical training activities and expert-led support provided under other components of this assignment.
Target groups and indicative scale
\n\nThe webinar series shall target the following participant groups:
\n\nThe Consultant shall ensure that the design and delivery of the webinar series are suitable for the scale and diversity of these target groups.
\n\nScope of work
\n\nUnder this component, the Consultant shall carry out the following tasks.
\n\n1.2.1. Design of the large-scale webinar series delivery model
\n\nThe Consultant shall:
\n\nThe delivery model may combine synchronous and asynchronous modalities, provided that participant engagement and learning outcomes are ensured. Asynchronous participation may include recorded webinars, guided tasks, and other structured learning activities.
\n\n1.2.2. Delivery of live webinar sessions
\n\nThe Consultant shall:
\n\n1.2.3. Provision of asynchronous access to webinar content
\n\nThe Consultant shall:
\n\n1.2.4. Participant engagement and communication
\n\nThe Consultant shall:
\n\n1.2.5. Monitoring of participation
\n\nThe Consultant shall:
\n\nComponent 1.3. Delivery of online role-based practical training activities
\n\nPurpose of the component
\n\nThis component aims to support the practical application of the State Standard of Specialized Secondary Education through online role-based practical training activities for teaching staff and school leadership of pilot lyceums. The duration and format of online practical training activities (including the number of sessions per group) will be determined during implementation and approved by Client, based on the approved training design and delivery considerations, and is expected to range between six (6) and eight (8) sessions per group. These activities shall be delivered through collaborative facilitation by trainer-experts and trainer candidates, ensuring both content quality and effective engagement of participants. These online practical activities shall complement the webinar series delivered under Component 1.2.
\n\nDelivery model and geographic coverage
\n\nOnline role-based practical training activities under this component shall be organised to ensure broad geographic coverage and effective regional participation .
\n\nThe Consultant shall:
\n\nTarget groups and indicative participation
\n\nOnline role-based practical training activities shall be designed for participation by:
\n\nSelected trainer candidates shall participate in online role-based practical training activities as co-facilitators, supporting trainer-experts in the delivery of training sessions and in working with participant groups.
\n\nScope of work
\n\nUnder this component, the Consultant shall carry out the following tasks.
\n\n1.3.1. Planning and organisation of online role-based practical training activities
\n\nThe Consultant shall:
\n\n1.3.2. Delivery of online role-based practical training sessions
\n\nThe Consultant shall:
\n\n1.3.3. Coordination of trainer-experts and trainer candidates
\n\nThe Consultant shall:
\n\n1.3.4. Monitoring and documentation
\n\nThe Consultant shall:
\n\n\n\n
Component 1.4. Expert-led consultation support for teaching staff of pilot lyceums
\n\nPurpose of the component
\n\nThis component aims to provide ongoing expert-led support to teaching staff and school leadership (school principals and deputy principals) of pilot lyceums throughout the academic year to facilitate the practical and sustained implementation of the State Standard of Specialized Secondary Education.
\n\nThe component complements the webinar series (Component 1.2) and online role-based practical training activities (Component 1.3) by offering targeted, practice-oriented expert support focused on challenges emerging during implementation at classroom and school levels.
\n\nTarget groups
\n\nExpert-led support under this component shall be provided to:
\n\nTrainer candidates shall not be direct recipients of expert-led support under this component, but may participate in coordination activities, as appropriate.
\n\nScope of work
\n\nUnder this component, the Consultant shall carry out the following tasks.
\n\n1.4.1. Design of the expert support model
\n\nThe Consultant shall:
\n\n\n\n
1.4.2. Delivery of expert-led online consultation sessions
\n\nThe Consultant shall:
\n\nConsultation sessions shall be delivered primarily in an online format and may be organised separately for different target groups, as appropriate.
\n\nExpert-led consultations shall be delivered on a regular basis in a group format to ensure effective interaction and peer learning. Participants will be clustered into manageable groups, typically consisting of approximately 40–50 participants.
\n\nTeachers will be supported through sector-specific consultations across educational fields, while school principals and deputy principals will participate in separate group consultations tailored to their roles.
\n\nEach group is expected to receive consultations on a regular basis (e.g. monthly), with the overall volume and schedule of sessions defined by the Consultant in coordination with the Client, taking into account the number of participants and organisational considerations.
\n\nThe approach shall ensure adequate coverage of all participants and consistency of support throughout the implementation period.
\n\nConsultations shall be delivered by a pool of trainer-experts across educational fields and school leadership. The size and composition of the expert pool shall ensure manageable workload and continuity of support. The Consultant shall be responsible for identifying, contracting, and remunerating trainer-experts based on delivered consultation sessions, including preparation and facilitation time.
\n\n\n\n
1.4.3 Coordination with training activities
\n\nThe Consultant shall:
\n\n1.4.4. Monitoring, documentation, and feedback
\n\nThe Consultant shall:
\n\n\n\n
Track 2. Development of a scalable online course on the implementation of the State Standard
\n\nOverall purpose
\n\nTrack 2 aims to develop a scalable, asynchronous online course to support the implementation of the State Standard of Specialized Secondary Education by teaching staff and school leadership (school principals and deputy principals) across Ukraine.
\n\nThe online course shall build on the content, approaches, and practical insights generated through the webinar series, online role-based practical training activities, and expert-led support delivered under Track 1, and shall include interactive learning elements such as quizzes, practical tasks, and self- and peer-assessment activities. It shall serve as a sustainable national resource that can be used beyond the pilot phase and made available to educators from all types of secondary education institutions.
\n\nThe online course shall be designed with a total workload equivalent to 45 hours (1.5 ECTS credits), including all learning activities such as content review, practical tasks, and assessment components.
\n\nComponent 2.1. Conceptual design and structuring of the online course
\n\nThis component aims to define the conceptual framework, pedagogical approach, and overall structure of the online course.
\n\nScope of work
\n\nUnder this component, the Consultant shall:
\n\nComponent 2.2. Adaptation and development for TLM to online learning
\n\nUnder this component, the Consultant shall:
\n\nComponent 2.3. Production of video and multimedia content
\n\nThis component aims to produce high-quality video and multimedia materials to support engagement and comprehension in an asynchronous learning environment.
\n\n\n\n
Scope of work
\n\nUnder this component, the Consultant shall:
\n\nComponent 2.4. Quality assurance, expert review, and validation
\n\nThis component aims to ensure the accuracy, quality, and policy alignment of the online course prior to finalisation.
\n\nScope of work
\n\nUnder this component, the Consultant shall:
\n\nComponent 2.5. Technical preparation, integration, and handover
\n\nThis component aims to ensure the technical readiness of the online course for deployment and use. The learning management system will be designated by the Client at a later stage and will serve as the single platform for course deployment.
\n\nScope of work
\n\nUnder this component, the Consultant shall:
\n\n\n\n
Component 2.6. Pilot launch and initial implementation support
\n\nThis component aims to support the initial launch and early use of the online course.
\n\nScope of work
\n\nUnder this component, the Consultant shall:
\n\nDraft schedule and main implementation stages
\n\n| \n\t\t\t Milestones \n\t\t\t | \n\t\t\t\n\t\t\t Key Tasks \n\t\t\t | \n\t\t\t\n\t\t\t Timeline \n\t\t\t | \n\t\t
| \n\t\t\t M0. Inception phase \n\t\t\t | \n\t\t\t\n\t\t\t Confirmation of implementation approach, recruitment of trainer-experts, detailed workplan, training curriculum, QA Plan, risk management arrangements for Track 1; submission of Inception Report \n\t\t\t | \n\t\t\t\n\t\t\t The Inception Report shall be submitted within 30 calendar days from the contract start date. \n\t\t\t | \n\t\t
| \n\t\t\t Track 1. Training and expert support for trainer candidates and teaching staff of pilot lyceums \n\t\t\t | \n\t\t||
| \n\t\t\t M1. Training materials developed and validated (Component 1.1) \n\t\t\t | \n\t\t\t\n\t\t\t Development, review, and validation of training materials covering core, role-specific, and trainer-candidates-focused webinar topics \n\t\t\t | \n\t\t\t\n\t\t\t June - July 2026 \n\t\t\t | \n\t\t
| \n\t\t\t M2. Online large-scale webinar series delivered (Component 1.2) \n\t\t\t | \n\t\t\t\n\t\t\t Delivery of live webinars, provision of recordings, and monitoring of participation across target groups \n\t\t\t | \n\t\t\t\n\t\t\t August - September 2026 \n\t\t\t | \n\t\t
| \n\t\t\t M3. Online role-based practical training activities delivered (Component 1.3) \n\t\t\t | \n\t\t\t\n\t\t\t Organisation and delivery of online role-based practical training sessions with joint facilitation by trainer-experts and trainer candidates \n\t\t\t | \n\t\t\t\n\t\t\t September 2026 - November 2026 \n\t\t\t | \n\t\t
| \n\t\t\t M4. Expert-led consultation support implemented (Component 1.4) \n\t\t\t | \n\t\t\t\n\t\t\t Monthly sector-based consultations for teachers and consultations for school leadership \n\t\t\t | \n\t\t\t\n\t\t\t December 2026 - July 2027 \n\t\t\t | \n\t\t
| \n\t\t\t Track 2. Development of a scalable online course on the implementation of the State Standard \n\t\t\t | \n\t\t||
| \n\t\t\t M5. Online course concept and structure approved (Component 2.1) \n\t\t\t | \n\t\t\t\n\t\t\t Conceptual design and structuring of the online course, including core and role-specific sections \n\t\t\t | \n\t\t\t\n\t\t\t June - July 2026 \n\t\t\t | \n\t\t
| \n\t\t\t M6. Course content developed (Component 2.2) \n\t\t\t | \n\t\t\t\n\t\t\t Adaptation and development of TLM for online learning \n\t\t\t | \n\t\t\t\n\t\t\t August - October 2026 \n\t\t\t | \n\t\t
| \n\t\t\t M7. Video and multimedia content produced (Component 2.3) \n\t\t\t | \n\t\t\t\n\t\t\t Production and editing of video and multimedia materials for all course sections \n\t\t\t | \n\t\t\t\n\t\t\t October 2026 - November 2026 \n\t\t\t | \n\t\t
| \n\t\t\t M8. Online course validated (Component 2.4) \n\t\t\t | \n\t\t\t\n\t\t\t Expert review, quality assurance, and validation of course content \n\t\t\t | \n\t\t\t\n\t\t\t December 2026 \n\t\t\t | \n\t\t
| \n\t\t\t M9. Online course integrated and handed over (Component 2.5) \n\t\t\t | \n\t\t\t\n\t\t\t Technical integration, testing, and handover of the online course on the learning platform \n\t\t\t | \n\t\t\t\n\t\t\t January 2027 \n\t\t\t | \n\t\t
| \n\t\t\t M10. Online course piloted and completed (Component 2.6) \n\t\t\t | \n\t\t\t\n\t\t\t Pilot launch, implementation support, and preparation of summary note with recommendations \n\t\t\t | \n\t\t\t\n\t\t\t February 2027 \n\t\t\t | \n\t\t
\n\n
ІV. Deliverables
\n\nThe Consultant shall be responsible for delivering the outputs and results set out in this section. The deliverables listed below correspond to the activities described under the Scope of Services and shall be provided in accordance with the timelines and requirements agreed with the Client.
\n\nDeliverables
\n\n| \n\t\t\t Deliverable No. \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable title \n\t\t\t | \n\t\t\t\n\t\t\t Applicable track(s) \n\t\t\t | \n\t\t\t\n\t\t\t Timing \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t Contract price share \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Within 30 calendar days from the contract start date \n\t\t\t | \n\t\t\t\n\t\t\t Report confirming the implementation approach, workplan and timelines, personnel engaged, roles and responsibilities of the Consultant’s team, and the Quality Assurance Plan. The report shall serve as the basis for the commencement of implementation activities under the approved workplan. \n\t\t\t | \n\t\t\t\n\t\t\t 20% \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Interim Progress Report \n\t\t\t | \n\t\t\t\n\t\t\t Track 1 \n\n\t\t\tComponents 1.1–1.3 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t No later than 2 weeks after completion of component 1.3 according to the Work Schedule \n\t\t\t | \n\t\t\t\n\t\t\t Report covering progress achieved under Track 1 including implementation status of Components 1.1–1.3, key challenges encountered, mitigation measures applied, and proposed adjustments for the remaining implementation period. \n\t\t\t | \n\t\t\t\n\t\t\t 50% \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Final Report \n\t\t\t | \n\t\t\t\n\t\t\t Track 1 Component 1.4 \n\n\t\t\tTrack 2 Components 2.1-2.6 \n\t\t\t | \n\t\t\t\n\t\t\t No later than one (1) month after completion of Track 1 Component 1.4 and Track 2 Components 2.1–2.6, in accordance with the approved Work Schedule \n\t\t\t | \n\t\t\t\n\t\t\t Report on implementation of components 1.4, 2.1-2.6 as well as consolidated report summarising all activities implemented under Track 1 and Track 2, achieved outputs, lessons learned, and recommendations. The report shall include an assessment of achieved learning outcomes and identified gaps and, where required, recommendations for refinement of content, methodology, or delivery approach prior to further rollout, subject to the Client’s approval. \n\t\t\t | \n\t\t\t\n\t\t\t 30% \n\t\t\t | \n\t\t
\n\n
Track 1. Training and expert support for trainer candidates and teaching staff of pilot lyceums (June 2026 – July 2027)
\n\nComponent 1.1. Development of training materials (June - July 2026)
\n\nadapted for online delivery and facilitation purposes, and provided in editable formats.
\n\nComponent 1.2. Delivery of webinar-based online training (August- September 2026)
\n\n\n\n
Component 1.3. Delivery of online role-based practical training activities (September - November 2026)
\n\n\n\n
Component 1.4. Expert-led consultation support (December 2026 – July 2027)
\n\n\n\n
Track 2. Development of a scalable online course on the implementation of the State Standard (June 2026 - March 2027)
\n\n\n\n
Component 2.1. Conceptual design and structuring of the online course (June – July 2026)
\n\nComponent 2.2. Adaptation and development of TLM for online learning (August - October 2026)
\n\n\n\n
Component 2.3. Production of video and multimedia content (October – November 2026)
\n\nComponent 2.4. Quality assurance, expert review, and validation (December 2026)
\n\nComponent 2.5. Technical preparation, integration, and handover (January 2027)
\n\n\n\n
Component 2.6. Pilot launch and initial implementation support (February - March 2027)
\n\nV. Work Schedule and Timeline
\n\nThe work schedule is presented to illustrate the sequencing and timing of activities under the Assignment. Given the multi-track structure of the Assignment, the schedule is complemented by a Gantt diagram to support clarity and implementation planning.
\n\nThe timelines are indicative and may partially overlap to ensure continuity and efficiency of implementation.
\n\n\n\n
| \n\t\t\t Track \n\t\t\t | \n\t\t\t\n\t\t\t Component \n\t\t\t | \n\t\t\t\n\t\t\t Key activities \n\t\t\t | \n\t\t\t\n\t\t\t Timeline (months) \n\t\t\t | \n\t\t
| \n\t\t\t Cross-cutting \n\t\t\t | \n\t\t\t\n\t\t\t Inception phase \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report, workplan, QA Plan \n\t\t\t | \n\t\t\t\n\t\t\t Month 1 \n\t\t\t | \n\t\t
| \n\t\t\t Track 1 \n\t\t\t | \n\t\t\t\n\t\t\t Component 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t Development of training materials \n\t\t\t | \n\t\t\t\n\t\t\t Months 1–2 \n\t\t\t | \n\t\t
| \n\t\t\t Track 1 \n\t\t\t | \n\t\t\t\n\t\t\t Component 1.2 \n\t\t\t | \n\t\t\t\n\t\t\t Online training (webinars) \n\t\t\t | \n\t\t\t\n\t\t\t Months 3–4 \n\t\t\t | \n\t\t
| \n\t\t\t Track 1 \n\t\t\t | \n\t\t\t\n\t\t\t Component 1.3 \n\t\t\t | \n\t\t\t\n\t\t\t Online role-based practical training sessions \n\t\t\t | \n\t\t\t\n\t\t\t Months 4–6 \n\t\t\t | \n\t\t
| \n\t\t\t Track 1 \n\t\t\t | \n\t\t\t\n\t\t\t Component 1.4 \n\t\t\t | \n\t\t\t\n\t\t\t Expert-led support \n\t\t\t | \n\t\t\t\n\t\t\t Months 7–15 \n\t\t\t | \n\t\t
| \n\t\t\t Track 2 \n\t\t\t | \n\t\t\t\n\t\t\t Component 2.1–2.2 \n\t\t\t | \n\t\t\t\n\t\t\t Adaptation of TLM to online learning \n\t\t\t | \n\t\t\t\n\t\t\t Months 1–5 \n\t\t\t | \n\t\t
| \n\t\t\t Track 2 \n\t\t\t | \n\t\t\t\n\t\t\t Component 2.3–2.6 \n\t\t\t | \n\t\t\t\n\t\t\t Production, pilot launch, handover \n\t\t\t | \n\t\t\t\n\t\t\t Months 5–9 \n\t\t\t | \n\t\t
\n\n
An indicative Work Schedule chart is provided in Annex 1.
\n\nVI. Reporting and Monitoring
\n\nFormal Reports
\n\nThe Consultant shall submit the following formal reports, which constitute contractual deliverables subject to review and acceptance by the Client in accordance with the acceptance procedure defined in this Terms of Reference:
\n\nFormal reports shall provide a consolidated overview of progress, outputs, challenges, and results achieved under the assignment and shall serve as the basis for formal assessment of implementation quality and compliance with the requirements of this Terms of Reference.
\n\n\n\n
Progress Reporting
\n\nIn addition to the formal reports, the Consultant shall provide progress updates linked to the achievement of agreed milestones, as defined in the Milestones and Timeline section of this Terms of Reference.
\n\nSuch progress updates are intended solely for monitoring, coordination, and operational communication purposes and shall not replace, duplicate, or amend the Inception Report, Interim Progress Report, or Final Report. Progress updates do not constitute contractual deliverables, are not subject to formal review or acceptance, and do not trigger payment.
\n\nProgress updates shall be submitted upon completion of each milestone and shall include, as applicable:
\n\n\n\n
Algorithm for Acceptance of Reports
\n\nThe acceptance procedure described below applies exclusively to the formal reports submitted under the assignment, namely the Inception Report, Interim Progress Report, and Final Report. Progress updates provided for monitoring purposes are explicitly excluded from this acceptance procedure.
\n\nFollowing the completion of the relevant activities in accordance with the approved Workplan and Schedule, the Consultant shall prepare and submit: a draft Inception Report - within 30 calendar days from the contract start date, draft Interim Progress Report - within 14 calendar days after completion of Component 1.3 in accordance with the Work Schedule, and draft Final Report - no later than one (1) month after completion of Track 1 Component 1.4 and Track 2 Components 2.1–2.6, in accordance with the approved Work Schedule.
\n\nThe draft report package shall be prepared in electronic format (Word/Excel and PDF) and submitted to the Client via the official email address specified in the Contract.
\n\nThe Client shall review the draft report within 14 calendar days from the date of receipt and shall either provide consolidated comments and suggestions for finalisation or confirm that the implementation of the assignment is satisfactory and in line with the requirements of this Terms of Reference.
\n\nUpon receipt of the Client’s comments, the Consultant shall revise the draft report and submit the revised report within 7 calendar days, together with a comments resolution table indicating how each comment has been addressed or providing justification where a comment has not been incorporated.
\n\nIf the Client has no comments on the revised report, the report shall be deemed approved, which shall be confirmed by a signed Acceptance Certificate for Services.
\n\nIf the Client does not provide comments on the draft report within the above-mentioned review period, the draft report shall be deemed accepted, and the Consultant shall submit the final version of the report in electronic PDF format and paper format to the Client for record purposes.
\n\nVII. Payment Terms
\n\nThe Consultant will be paid in three disbursements according to the following schedule:
\n\nPayments shall be made upon submission and Client’s acceptance of the deliverables specified above, and upon submission of an acceptable invoice and a signed Report and Certificate of Acceptance, as follows:
\n\n\n\n
VIII. Requirements
\n\nThe following minimum requirements (failed/passed) shall be applied to determine the Consultant's qualifications:
\n\n1. Legal status and market experience
\n\n2. Experience in preparing documentation in both Ukrainian and English, including:
\n\n3. Financial stability
\n\n4. Confirmation of qualification.
\n\nA Consultant shall provide:
\n\n(i) Resume[3]
\n\n(ii) certificates (if any)
\n\n(iii) letters of recommendation (if any).
\n\nIX. Personnel
\n\nThe Consultant shall mobilise a team of qualified trainer-experts with demonstrated experience relevant to the scope of this assignment. The composition of the team shall ensure the effective implementation of activities under both Track 1 and Track 2, including content development, training delivery, expert support, and online course production.
\n\nThe Consultant may propose different team compositions depending on whether the two tracks are implemented under a single contract or separate contracts. In all cases, the Consultant shall ensure appropriate coordination among team members and consistency of outputs.
\n\nThe estimated expert inputs required for the assignment, expressed in man-days and man-months, are presented in Annex 2 (Staff Inputs Table). For the purposes of staff input estimation, preparatory work includes, inter alia, the design and adaptation of professional development programmes, the development and adaptation of training materials and online content, the preparation of training agendas and facilitation plans, coordination among experts, and reporting related to the implementation of activities.
\n\nKey personnel
\n\nThe Consultant’s team is expected to include, at a minimum, the following key personnel and profiles.
\n\nFor the purposes of evaluation, a limited number of key experts shall be designated from the Consultant’s team. The qualifications and experience of these key experts will be subject to evaluation.
\n\nIn parallel, the assignment requires the engagement of a broader pool of trainer-experts to support the development and delivery of training activities. The Consultant is expected to engage a broader pool of trainer-experts (approximately thirty (30) in total) including the core group of trainer-experts, to support the development and delivery of training activities across all subject areas and key functional areas of the assignment (including content development, training delivery, and coordination). These trainer-experts shall operate under the methodological and coordination leadership of the designated key experts, who constitute a separate group of senior experts within the Consultant’s team.
\n\nA. Key experts
\n\nThe total number of key experts shall be limited and is expected to range between two (2) and five (5). One designated key expert shall be identified for each main functional area of the assignment. Each key expert shall act as a designated representative of the respective functional area and may be supported by additional trainer-experts within that area.
\n\n1. Team Leader / Senior Education Trainer-Expert (Key Expert)
\n\nThe Team Leader shall be responsible for the overall coordination and quality assurance of the assignment.
\n\nMinimum qualifications and experience:
\n\n2. Senior Trainer-Expert(s) on Specialized Secondary Education (Key Expert)
\n\nSenior Trainer-Experts shall provide subject-matter leadership related to the implementation of the State Standard of Specialized Secondary Education and act as key experts for each target group within the Programme, including teachers, school leaders, and trainer candidates.
\n\n\n\n
Minimum qualifications and experience:
\n\n\n\n
3. Lead Instructional Designer / E-learning Expert (Key Expert – Track 2)
\n\nThe Lead Instructional Designer / E-learning Expert shall be responsible for the overall instructional design, quality assurance, and coordination of online course development and multimedia production under Track 2.
\n\n\n\n
Minimum qualifications and experience:
\n\nB. Trainer-experts (Non-Key Experts)
\n\n1. Sector-specific Trainer-Experts (Educational Fields)
\n\nSector-specific Trainer-Experts shall support the development and delivery of content relevant to different educational fields. One designated sector-specific trainer-expert shall be identified as a key expert representing this group for evaluation purposes. These trainer-experts are expected to cover the ten subject areas referenced above.
\n\n\n\n
Minimum qualifications and experience:
\n\nIndicative number: approximately twenty (20) sector-specific trainer-experts (2 trainer-experts per subject area).
\n\n2. Trainer-Expert(s) on Education Management and School Leadership
\n\nThese trainer-experts shall support activities related to school-level organisation, leadership, and management under the State Standard of Specialized Secondary Education. One trainer-expert on education management and school leadership shall be designated as a key expert for evaluation purposes.
\n\n\n\n
Minimum qualifications and experience:
\n\nNumber: approximately three (3) sector-specific trainer-experts
\n\n3. Trainer(s) / Facilitator(s)
\n\nTrainers shall support the delivery of online webinars and online role-based practical training activities in collaboration with trainer-experts.
\n\nMinimum qualifications and experience:
\n\n\n\n
4. Online Course Development and Multimedia Team
\n\nFor Track 2, the Consultant shall engage qualified personnel responsible for instructional design and multimedia production, working under the coordination and quality assurance of the designated Lead Instructional Designer / E-learning Expert.
\n\nThis may include:
\n\nThe inputs of the online course development and multimedia team are reflected in the overall staff input calculations and detailed in Annex 2.
\n\nMinimum qualifications and experience:
\n\n\n\n
C. Monitoring, Coordination, and Administrative Support
\n\nThe Consultant may include additional personnel responsible for coordination, monitoring of participation, and administrative support.
\n\nGeneral requirements
\n\nX. Additional information
\n\nExpected Period of Consultancy:
\n\nThe consultancy will run from June 2026 to August 2027.
\n\nIntellectual property
\n\nAll intellectual property rights in and to any work created under this Contract, including all data, documents, information, copyrights, patents, trademarks, trade secrets, or other proprietary rights, shall vest in the Client. The Client shall grant the World Bank an irrevocable, royalty-free, non-exclusive right to use, reproduce, adapt, publish, and further disseminate such works for project-related and public purposes.
\n\nThe Contractor shall not post or publish (electronically or in print) any project-related information without the prior written approval of the Client.
\n\nThe consent of the MoES to engage the proposed trainer-experts must be obtained prior to engagement based on the curriculum vitae provided by the Consultant. Key trainer-experts should confirm their qualifications by providing detailed CVs highlighting their experience, skills and relevance to the project profile. The Consultant shall identify all technical and support staff that will be required for the timely completion of the Assignment. In this regard, the Consultant is expected to indicate the number and availability of all technical and support staff to demonstrate that the objectives can be achieved. Therefore, the names of technical and support staff are requested, although resumes are not required.
\n\nThe Consultant shall select and hire other trainer-experts (if necessary) in accordance with the profiles defined in its Methodology and these Terms of Reference.
\n\nThe Consultant may outsource the organization of events/ activities to a specialized service provider. The selection, engagement and management of any such external service provider will be at the discretion of the Consultant, subject to the prior approval of the Ministry of Education and Science of Ukraine. All arrangements shall be in accordance with the defined project scope, budget and quality requirements.
\n\n\n\n
Implementation mechanism
\n\nConsultant
\n\nThe Consultant shall be responsible for the support in all aspects and expenses of its team during the performance of the Services. The Consultant shall be responsible for hiring and remuneration of the staff. The Consultant shall also cover its own costs for additional technical, administrative and other support staff.
\n\nThe Consultant shall provide all logistics, rent, supplies, computers, laptops and equipment necessary for the smooth delivery of the services and shall provide for the same in its financial proposal. These funds shall be provided only as rent, including maintenance, and shall not be provided as funds for the purchase of any logistics items in the Financial Proposal
\n\nThe Consultant will report on all aspects of the contract to the Client's authorized representative.
\n\nDuring the project implementation, the Consultant shall take into account the restrictions related to the military crisis, as well as the unstable security situation in Ukraine. Depending on the nature of the restrictions at the start date of the Contract, the Consultant may have to start with remote office work before being able to conduct field work and/or may prefer to engage local consultants in the early stages of the Contract. The Consultant is encouraged to explore all opportunities to engage local staff and benefit from their knowledge and experience.
\n\nClient
\n\nThe Client shall be responsible for the implementation of the Project as a whole, and the Consultant's Assignment shall be managed and monitored by the Client's Executive Team.
\n\n\n\n
All communication between the Client and the Consultant shall be in writing in English and/or Ukrainian. Regarding payments to the Consultant, amendments to the contract with the Consultant, submission of the Consultant's requests for the Client's prior approval and other similar cases and actions for which the Client considers such a method of correspondence mandatory, the correspondence shall be conducted by means of printed documents in a sufficient number of copies provided to the Client. In all other cases, correspondence by e-mail is acceptable, provided that the list of recipients is agreed upon by both parties in advance.
\n\nThe Client shall provide all available data, documents, reports and studies related to the Assignment and necessary for the successful performance of the Services. The Consultant shall be solely responsible for verification, interpretation and use of such materials and data. The Consultant shall not disclose the received data/documents to any third party not involved in the Assignment.
\n\nMost of the available information is in Ukrainian. The consultant will organize translation, if necessary, at its own expense.
\n\nAll products, results, reports, materials, etc. developed under the Contract are the property of the Ministry of Education and Science.
\n\n\n\n
Equipment
\n\nNo equipment shall be purchased on behalf of the Client under this service agreement and shall not be transferred to the Client after the termination of this agreement. Any equipment related to this contract that is to be purchased by the Client shall be procured through a separate procurement tender procedure.
\n\nAnnex 1
\n\nIndicative structure of the training programmes under Track 1
\n\nThe modules, topics, and indicative learning outcomes presented in this table are indicative and non-exhaustive and may be further refined, expanded, or adjusted during the inception and implementation phases, in coordination with and subject to the approval of the Client.
\n\n\n\n
Each webinar shall have a minimum duration of two (2) hours (1 hour = 60 minutes).
\n\n\n\n
Programme 1: Professional development programme for pedagogical staff
\n\n(Target groups: teachers; school principals and deputy principals)
\n\n| \n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Learning outcomes (indicative) \n\t\t\t | \n\t\t\t\n\t\t\t No. of webinars \n\t\t\t | \n\t\t\t\n\t\t\t Theoretical hours \n\t\t\t | \n\t\t\t\n\t\t\t Practical component \n\t\t\t | \n\t\t\t\n\t\t\t Practical hours \n\t\t\t | \n\t\t\t\n\t\t\t Individual work (hours) \n\t\t\t | \n\t\t\t\n\t\t\t Total hours \n\t\t\t | \n\t\t
| \n\t\t\t Online component (30 hours, 1 ECTS credit = 16 learning hours + 14 individual work hours) \n\t\t\t | \n\t\t|||||||
| \n\t\t\t Module 1 – Core module (online) \n\t\t\t | \n\t\t\t\n\t\t\t Understanding the principles and structure of the State Standard; applying competency-based approaches; aligning curricula and assessment with expected learning outcomes \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t – \n\t\t\t | \n\t\t\t\n\t\t\t – \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
| \n\t\t\t Module 2: Role-specific online module (choose one option) \n\t\t\t | \n\t\t|||||||
| \n\t\t\t Module 2.1 – Role-specific module for teachers (online) \n\t\t\t | \n\t\t\t\n\t\t\t Applying the State Standard at classroom level; designing lessons and assessment aligned with expected learning outcomes \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Preparatory applied tasks related to classroom practice \n\t\t\t | \n\t\t\t\n\t\t\t – \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
| \n\t\t\t Module 2.2 – Role-specific module for school leaders (online) \n\t\t\t | \n\t\t\t\n\t\t\t Applying the State Standard at school level; organising the educational process and leading change \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Preparatory applied tasks related to school-level organisation and leadership \n\t\t\t | \n\t\t\t\n\t\t\t – \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
| \n\t\t\t Online role-based practical component (60 hours, 2ECTS credits = 32 learning hours + 28 individual work hours) \n\t\t\t | \n\t\t|||||||
| \n\t\t\t Module 3: Practical training module (choose one option) \n\t\t\t | \n\t\t|||||||
| \n\t\t\t Module 3.1 – Practical module for teachers ( online) \n\t\t\t | \n\t\t\t\n\t\t\t Applying curricular, instructional and assessment approaches in classroom practice \n\t\t\t | \n\t\t\t\n\t\t\t – \n\t\t\t | \n\t\t\t\n\t\t\t – \n\t\t\t | \n\t\t\t\n\t\t\t Classroom-based practice, case analysis \n\t\t\t | \n\t\t\t\n\t\t\t 32 \n\t\t\t | \n\t\t\t\n\t\t\t 28 \n\t\t\t | \n\t\t\t\n\t\t\t 60 \n\t\t\t | \n\t\t
| \n\t\t\t Module 3.2 – Practical module for school leaders (online ) \n\t\t\t | \n\t\t\t\n\t\t\t Applying leadership, strategic management and organisational approaches at school level \n\t\t\t | \n\t\t\t\n\t\t\t – \n\t\t\t | \n\t\t\t\n\t\t\t – \n\t\t\t | \n\t\t\t\n\t\t\t Leadership practice, strategic and organisational case work \n\t\t\t | \n\t\t\t\n\t\t\t 32 \n\t\t\t | \n\t\t\t\n\t\t\t 28 \n\t\t\t | \n\t\t\t\n\t\t\t 60 \n\t\t\t | \n\t\t
| \n\t\t\t Total indicative workload \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 90 \n\t\t\t | \n\t\t
\n\n
Modules 2.1 and 2.2, as well as Modules 3.1 and 3.2, are alternative role-specific modules. Participants complete only one module from each pair depending on their target group (teachers or school leaders). Total hours shall therefore be calculated per pathway and not as a cumulative sum of all modules.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Programme 2: Professional development programme for trainer candidates
\n\n(Target groups: trainer candidates for teachers; trainer candidates for school principals and deputy principals)
\n\n\n\n
| \n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Learning outcomes (indicative) \n\t\t\t | \n\t\t\t\n\t\t\t No. of webinars \n\t\t\t | \n\t\t\t\n\t\t\t Theoretical hours \n\t\t\t | \n\t\t\t\n\t\t\t Practical component \n\t\t\t | \n\t\t\t\n\t\t\t Practical hours \n\t\t\t | \n\t\t\t\n\t\t\t Individual work (hours) \n\t\t\t | \n\t\t\t\n\t\t\t Total hours \n\t\t\t | \n\t\t
| \n\t\t\t Online component (30 hours, 1 ECTS credit = 18 learning hours + 12 individual work hours) \n\t\t\t | \n\t\t|||||||
| \n\t\t\t Module 1 – Core module (online) \n\t\t\t | \n\t\t\t\n\t\t\t Understanding the principles and structure of the State Standard; applying competency-based approaches; aligning curricula and assessment with expected learning outcomes \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t – \n\t\t\t | \n\t\t\t\n\t\t\t – \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
| \n\t\t\t Module 2: Role-specific online module (choose one option) \n\t\t\t | \n\t\t|||||||
| \n\t\t\t Role-specific module for trainer candidates of teachers (online) \n\t\t\t | \n\t\t\t\n\t\t\t Applying the State Standard at classroom level; designing lessons and assessment aligned with expected learning outcomes \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Preparatory applied tasks related to classroom practice \n\t\t\t | \n\t\t\t\n\t\t\t – \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t Role-specific module for trainer candidates of school leaders (online) \n\t\t\t | \n\t\t\t\n\t\t\t Applying the State Standard at school level; organising the educational process and leading change \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Preparatory applied tasks related to school-level organisation and leadership \n\t\t\t | \n\t\t\t\n\t\t\t – \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t \n\n\t\t\t Trainer-specific module (online) \n\t\t\t | \n\t\t\t\n\t\t\t Applying adult learning principles; developing facilitation and moderation skills for training delivery \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t - \n\t\t\t | \n\t\t\t\n\t\t\t - \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t
| \n\t\t\t Online role-based practical component (up to 60 hours, 2 ECTS credits = up to 32 learning hours + up to 28 individual work hours, depending on level of engagement)[4] \n\t\t\t | \n\t\t|||||||
| \n\t\t\t Module 3: Practical training module (choose one option) \n\t\t\t | \n\t\t|||||||
| \n\t\t\t Practical module for trainer candidates of teachers (observation, co-facilitation and facilitation practice) \n\t\t\t | \n\t\t\t\n\t\t\t Observing and analysing training delivery for teachers; reflecting on facilitation approaches \n\t\t\t | \n\t\t\t\n\t\t\t – \n\t\t\t | \n\t\t\t\n\t\t\t – \n\t\t\t | \n\t\t\t\n\t\t\t Participation in small-group sessions (up to 40 participants), including observation, co-facilitation, and facilitation, implemented on a rotational basis. \n\t\t\t | \n\t\t\t\n\t\t\t 32 \n\t\t\t | \n\t\t\t\n\t\t\t 28 \n\t\t\t | \n\t\t\t\n\t\t\t 60 \n\t\t\t | \n\t\t
| \n\t\t\t Practical module for trainer candidates of school leaders (observation, co-facilitation and facilitation practice) \n\t\t\t | \n\t\t\t\n\t\t\t Observing and analysing training delivery for school leaders; reflecting on facilitation/moderation approaches \n\t\t\t | \n\t\t\t\n\t\t\t – \n\t\t\t | \n\t\t\t\n\t\t\t – \n\t\t\t | \n\t\t\t\n\t\t\t Participation in small-group sessions (up to 40 participants), including observation, co-facilitation, and facilitation, implemented on a rotational basis. \n\t\t\t | \n\t\t\t\n\t\t\t 32 \n\t\t\t | \n\t\t\t\n\t\t\t 28 \n\t\t\t | \n\t\t\t\n\t\t\t 60 \n\t\t\t | \n\t\t
| \n\t\t\t Total indicative workload \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 90 \n\t\t\t | \n\t\t
\n\n
Trainer candidates participate in the practical component through a combination of observation, co-facilitation, and facilitation of small-group sessions, based on a rotational model..
\n\nParts of Module 2 and Modules 3, are alternative role-specific modules. Participants complete only one module from each pair depending on their target group (teachers or school leaders). Total hours shall therefore be calculated per pathway and not as a cumulative sum of all modules.
\n\nClear and measurable completion criteria (including attendance, participation in practical sessions, and completion of assigned tasks) shall be defined by the Consultant and agreed with the Client prior to implementation.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Annex 2
\n\nIndicative Work Schedule
\n\nLegend: ■ = period of implementation
\n\nMonth 1 = June 2026
\n\n\n\n
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Track / Component \n\t\t\t | \n\t\t\t\n\t\t\t M1 \n\t\t\t | \n\t\t\t\n\t\t\t M2 \n\t\t\t | \n\t\t\t\n\t\t\t M3 \n\t\t\t | \n\t\t\t\n\t\t\t M4 \n\t\t\t | \n\t\t\t\n\t\t\t M5 \n\t\t\t | \n\t\t\t\n\t\t\t M6 \n\t\t\t | \n\t\t\t\n\t\t\t M7 \n\t\t\t | \n\t\t\t\n\t\t\t M8 \n\t\t\t | \n\t\t\t\n\t\t\t M9 \n\t\t\t | \n\t\t\t\n\t\t\t M10 \n\t\t\t | \n\t\t\t\n\t\t\t M11 \n\t\t\t | \n\t\t\t\n\t\t\t M12 \n\t\t\t | \n\t\t\t\n\t\t\t M13 \n\t\t\t | \n\t\t\t\n\t\t\t M14 \n\t\t\t | \n\t\t\t\n\t\t\t M15 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D1 \n\n\t\t\t31.07 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D2 \n\n\t\t\t31.01 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D3 \n\n\t\t\t31.07 \n\t\t\t | \n\t\t||
| \n\t\t\t D1 \n\t\t\t | \n\t\t\t\n\t\t\t Track 1 – Inception phase \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t D2 \n\t\t\t | \n\t\t\t\n\t\t\t Track 1 – Component 1.1. Development of training materials \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Track 1 – Component 1.2. Online training (webinars) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t Track 1 – Component 1.3. Online role-based practical training sessions \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t D3 \n\t\t\t | \n\t\t\t\n\t\t\t Track 1 – Component 1.4. Expert-led support \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Track 2 – Components 2.1–2.2. Course design and content development \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t Track 2 – Components 2.3–2.6. Production, pilot launch, handover \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t ■ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
Annex 3
\n\nMinimum Staff Inputs Table
\n\n| \n\t\t\t Experts \n\t\t\t | \n\t\t\t\n\t\t\t Working Man-Days \n\t\t\t | \n\t\t||
| \n\t\t\t Preparatory work and reporting \n\t\t\t | \n\t\t\t\n\t\t\t Training \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t|
| \n\t\t\t Track 1 \n\t\t\t | \n\t\t\t\n\t\t\t 255 \n\t\t\t | \n\t\t\t\n\t\t\t 310 \n\t\t\t | \n\t\t\t\n\t\t\t 565 \n\t\t\t | \n\t\t
| \n\t\t\t Team Leader / Senior Education Trainer-Expert (Key expert) \n\t\t\t | \n\t\t\t\n\t\t\t 110 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 115 \n\t\t\t | \n\t\t
| \n\t\t\t Senior Trainer-Experts on Specialized Secondary Education (key experts) \n\t\t\t | \n\t\t\t\n\t\t\t 35 \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t\t\n\t\t\t 75 \n\t\t\t | \n\t\t
| \n\t\t\t Trainer-Experts on Education Management and School Leadership (pool) \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t 55 \n\t\t\t | \n\t\t\t\n\t\t\t 70 \n\t\t\t | \n\t\t
| \n\t\t\t Sector-specific Trainer-Experts (educational domains) (pool) \n\t\t\t | \n\t\t\t\n\t\t\t 85 \n\t\t\t | \n\t\t\t\n\t\t\t 180 \n\t\t\t | \n\t\t\t\n\t\t\t 265 \n\t\t\t | \n\t\t
| \n\t\t\t Trainers / Facilitators (moderation) \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t 30 \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t
| \n\t\t\t Track 2 \n\t\t\t | \n\t\t\t\n\t\t\t Preparatory work and reporting \n\t\t\t | \n\t\t\t\n\t\t\t Production \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t
| \n\t\t\t 120 \n\t\t\t | \n\t\t\t\n\t\t\t 100 \n\t\t\t | \n\t\t\t\n\t\t\t 220 \n\t\t\t | \n\t\t|
| \n\t\t\t Lead Instructional Designer / E-learning Expert (Key Expert –) \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t 50 \n\t\t\t | \n\t\t
| \n\t\t\t Instructional Designer(s) \n\t\t\t | \n\t\t\t\n\t\t\t 45 \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t 60 \n\t\t\t | \n\t\t
| \n\t\t\t Scriptwriter(s) / Content Editor(s) \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t 25 \n\t\t\t | \n\t\t\t\n\t\t\t 45 \n\t\t\t | \n\t\t
| \n\t\t\t Video Production Specialist(s) \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t 50 \n\t\t\t | \n\t\t\t\n\t\t\t 60 \n\t\t\t | \n\t\t
| \n\t\t\t Graphic Designer(s) / Multimedia Editor(s) \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
| \n\t\t\t TOTAL MINIMUM EXPECTED STAFF INPUTS \n\t\t\t | \n\t\t\t\n\t\t\t 375 \n\t\t\t | \n\t\t\t\n\t\t\t 410 \n\t\t\t | \n\t\t\t\n\t\t\t 785 \n\t\t\t | \n\t\t
Online training activities are delivered through joint facilitation by trainer-experts and trainer candidates. The majority of facilitation and group work moderation is embedded within the training inputs of trainer-experts, while trainers/facilitators provide complementary support, as required.
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[1] Key Experts will not be evaluated at the shortlisting stage. Provided exclusively by the winner of the first stage upon separate request.
\n\n[2] Description of approaches to implementing tasks will not be evaluated at the shortlisting stage. Provided exclusively by the winner of the first stage upon separate request.
\n\n[3] Provided exclusively by the winner of the first stage upon separate request.
\n\n[4]The indicated workload represents the maximum expected engagement. The actual number of hours may vary depending on the level of participation in facilitation activities. Only selected trainer candidates will be engaged in facilitation of sessions, while others will focus on observation and reflection tasks.
"},{"id":"OP00418261","notice_type":"Request for Expression of Interest","noticedate":"28-Dec-2025","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-01-15T00:00:00Z","submission_deadline_time":"03:00","project_ctry_name":"Ethiopia","project_id":"P180076","project_name":"Lowlands Livelihood Resilience Project, Phase Two (LLRP II)","bid_reference_no":"ET-ILLD-516276-CS-QCBS","bid_description":"Consultancy Service for Automation of the National Impact Based Early Warning Monitoring, Forecasting, and Dissemination System","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Addis Ababa","contact_ctry_name":"Ethiopia","contact_email":"Seidllrp3@gmail.com","contact_name":"Seid Omar","contact_organization":"Ministry of irrigation and Lowland Development","contact_phone_no":"0911 25 34 88","submission_date":"2025-12-28T00:00:00Z","notice_text":"REQUEST OF EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES–FIRMS SELECTION)
\n\nCountry: The Federal Democratic Republic of Ethiopia
\n\nName of Project: Lowlands Livelihood Resilience Project, Phase Two (LLRP II)
\n\nProject ID: P180076, IDA-75190 ET
\n\nAssignment Title: - Consultancy Service for Design, Development and Implementation of Automation of the National Impact Based Early Warning Monitoring, Forecasting, and Dissemination System
\n\n\n\n
Ministry of Irrigation and Lowlands (MILLs)
\n\nFederal Lowlands Livelihood Resilience Project (LLRP) office
\n\nMobile plaza Building, in front of Dembel City center, Near Aberus building,
\n\nTele: 011 558 4475
\n\nE-mail: wubgirma23@gmail.com or samvod2007@yahoo.com
\n\nAddis Ababa, Ethiopia
"},{"id":"OP00372162","notice_type":"Request for Expression of Interest","noticedate":"12-Aug-2025","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2025-08-29T00:00:00Z","submission_deadline_time":"16:00","project_ctry_name":"Papua New Guinea","project_id":"P167820","project_name":"Energy Utility Performance and Reliability Improvement Project","bid_reference_no":"PG-PPL-480637-CS-QCBS","bid_description":"Consultancy Services for Assessment of Information and Communication Technology (ICT) Infrastructure, Preparation of Digitalization Roadmap and Technical Specifications of Management Information System (MIS) at PNG Power Limited (PPL)","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Box 1105, Boroko, NCD, Corner Wards Road\\Gordia Street, NCD, Port Moresby, Port Moresby 111, Papua N","contact_ctry_name":"Papua New Guinea","contact_email":"dbomai@pngpower.com.pg","contact_name":"Donnia Bomai","contact_organization":"PNG Power Limited","contact_phone_no":"+67573605079","submission_date":"2025-08-12T00:00:00Z","notice_text":"REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES – FIRMS SELECTION)
\n\n\n\n
\n\n
Country: Independent State of Papua New Guinea
\n\nName of Project: Energy Utility Performance and Reliability Improvement Project (EUPRIP)
\n\nProject No: P167820
\n\nLoan No: 9212 PG
\n\nReference No. (as per Procurement Plan): PG-PPL-480637-CS-QCBS
\n\nPPL Tender No.: 05/2025
\n\n\n\n
Assignment Title: Consultancy Services for Assessment of Information and Communication Technology (ICT) Infrastructure, Preparation of Digitalization Roadmap and Technical Specifications of Management Information System (MIS) at PNG Power Limited (PPL)
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\n\n
\n\n
\n\n
\n\n
| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Key Qualifications \n\t\t\t | \n\t\t
| \n\t\t\t Core business \n\t\t\t | \n\t\t\t\n\t\t\t Software and/or system development services; System integration services \n\t\t\t | \n\t\t
| \n\t\t\t Proven Experience \n\t\t\t | \n\t\t\t\n\t\t\t At least 5 completed MIS projects for utility companies (e.g., power, gas, water) within the past 12 years, focusing strongly on OMS, CMS, IMS, and/or ERP systems. Among projects, at least 2 projects are distribution and retail expertise-related projects. \n\t\t\t | \n\t\t
| \n\t\t\t Technical Expertise \n\t\t\t | \n\t\t\t\n\t\t\t Demonstrated experience in communication hardware and software, network design, server room expansion, and bid evaluation. \n\t\t\t | \n\t\t
| \n\t\t\t Domain Knowledge \n\t\t\t | \n\t\t\t\n\t\t\t A deep understanding of public utility business operations. \n\t\t\t | \n\t\t
| \n\t\t\t Financial Stability \n\t\t\t | \n\t\t\t\n\t\t\t A minimum average annual turnover of US$ 2 million in the past 5 years. \n\t\t\t | \n\t\t
| \n\t\t\t International Experience \n\t\t\t | \n\t\t\t\n\t\t\t At least 5 years of cumulative experience in World Bank or other International Financial Institution (IFI) projects, with a focus on MIS and/or ICT design and/or implementation. \n\t\t\t | \n\t\t
| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Preferred Qualifications \n\t\t\t | \n\t\t
| \n\t\t\t Country Experience \n\t\t\t | \n\t\t\t\n\t\t\t Experience in developing countries, particularly fragile, conflict, and violent countries and/or Pacific Island countries, including Papua New Guinea. \n\t\t\t | \n\t\t
\n\n
Note:
\n\n\n\n
Consultants are requested to submit the following supporting documents against the above- mentioned shortlisting criteria:
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\n\n
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\n\n
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\n\n
PNG Power Limited
\n\nAttention: Team Leader-Tender & Supplier Management
\n\nMs. Danae Pala
\n\nP.O. Box 1105, Boroko
\n\nCity: Port Moresby, National Capital District
\n\nCountry: Papua New Guinea
\n\nTelephone: +675 324 3433
\n\nElectronic mail address 1: dpala@pngpower.com.pg; copy to: tenders@pngpower.com.pg
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\n\n
\n\n
===============================================
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Terms of Reference (TOR) for the assessment of Information and Communication Technology (ICT) infrastructure, preparation of digitalization roadmap and technical specifications of Management Information System (MIS) at PNG Power Limited (PPL)
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Contents
\n\n1. Background. 3
\n\n2. Objectives. 3
\n\n3. Scope of Work. 3
\n\na. Task A: Assessment of current situation of PPL regarding use of digital applications. 3
\n\nb. Task B: Gap analysis. 4
\n\nc. Task C: Preparation of Action Plan for incorporation of digital technologies and applications in core business units of PPL and implementation roadmap. 4
\n\nd. Task D: Preparation of technical specifications for implementing IT/OT roadmap. 4
\n\ne. Task E: Preparation of specifications for required ICT infrastructure. 4
\n\nf. Task F: Develop specifications for implementing a National Digital Contact Center. 5
\n\ng. Task G: Organizational restructure and training program. 5
\n\n4. Deliverables. 6
\n\n5. Consultant’s team.. 8
\n\n6. Proposed deliverables, tentative timelines, and tentative payment schedule. 10
\n\n7. Duration of Contract & Reporting: 10
\n\n8. Provision by PPL: 10
\n\n9. Provision by the consultant 10
\n\n10. Annex - Activities to be included in Phase 1 of Action Plan for incorporation by PPL of digital technologies and applications 11
\n\n11. Project related documental references and PPL systems in use. 14
\n\n12. Abbreviations. 16
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The Independent State of Papua New Guinea (the Borrower) has received a US$30 million financing loan from the International Bank for Reconstruction and Development (IBRD) toward the cost of the Energy Utility Performance and Reliability Improvement Project (EUPRIP). PNG Power Limited (PPL) is the implementing agency for EUPRIP, which aims to improve PPL's operational performance.
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Papua New Guinea Power Limited (PPL) is planning to implement a Management Information System (MIS) program to improve its operational efficiency, data management, and decision-making processes. This system will allow for the incorporation of a suitable enterprise MIS that will enable more efficient, transparent, and accountable development of processes and activities in all areas of the business. This includes the operation and maintenance of assets for electricity supply, handling of customer claims, commercial functions, and management of corporate resources. To ensure that the MIS is effective, it will be supported by an updated and improved database that includes information on customers, assets, and other relevant data. This database will be supported by a geographic information system.
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PPL aims to seamlessly integrate existing systems with the new MIS. Additionally, PPL recognizes the critical need to enhance communication networks between the headquarters and local offices. By implementing the MIS and supporting technologies, PPL will be able to achieve its goals of improving operational efficiency, data management, and decision-making processes.
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Figures and facts of PPL are available in Ref 4 in Section 10, which the Consultant should update.
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The objective of this assignment is to assess Information Technology (IT) and Operational Technology (OT) infrastructure at PPL, prepare a digitalization roadmap and develop technical specifications for the effective implementation of IT/OT MIS tools for PPL. The implementation of the above-mentioned roadmap and technical specifications will seek to improve operational performance in terms of technical, operational, commercial, and financial aspects and achieve the objectives towards the supply of affordable, reliable and modern electricity services for all. To do this the consultant will establish short, medium and long-term performance objectives, undertake an as-is assessment of current practices and digital maturity, including ongoing and planned initiatives, and develop a strategy and time-bound digitalization and performance improvement roadmap.
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For each core Business Unit (BU) of PPL (electricity supply to customers, commercial operations, planning and management of corporate resources), the Consultant will assess: (i) Current organizational structure of the PPL; Supplement the assessment with a mapping of decision-making processes and identify areas where digital tools could improve inter-departmental collaboration. (ii) IT applications and other digital tools (including communication infrastructure) currently used to support operations of the unit; Include an analysis of middleware solutions to bridge legacy systems (e.g., Gentrack and Suprima) with the MIS. Address potential migration risks by creating a detailed transition plan from current digital tools to the MIS. Include backup and restoration procedures to minimize downtime during the migration. Develop a comprehensive data reconciliation and standardization strategy for GIS, operational, and customer data. Clarify roles and responsibilities for data cleanup and provide a timeline for these activities. Evaluate the cybersecurity posture of existing systems and design a framework for mitigating threats in the MIS. Include provisions for regular vulnerability assessments and disaster recovery exercises. The Consultant will also collect information on technical standards and topology currently adopted for design and construction of electricity distribution networks. The awarded bidder will receive related precedent documents.
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The Consultant will conduct a gap analysis comparing current situation of PPL in each BU with best practices in international experience relevant to the utility. Consultant will agree with counterpart team on two (2) benchmark utilities whose situation will be assessed in detail as part of the gap analysis Examine international benchmarks for integration strategies between legacy systems (e.g., Gentrack, Suprima) and new platforms. Include use cases from the benchmark utilities that have successfully transitioned from legacy systems to modern MIS while ensuring operational continuity. Focus on best practices in interoperability across diverse systems, particularly in utilities with complex IT/OT environments.
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The Consultant will prepare a phased Action Plan for PPL to incorporate digital technologies and applications, including estimated costs and timeline of each phase, as well as a proposed implementation roadmap. Consultant will carry out detailed design of Phase 1 of the Action Plan, which will include, among other activities, those described in Annex of these ToR. Provide specific milestones for API development and detail how these interfaces will interact with the MIS to ensure seamless data exchange and process automation. Propose a mechanism for prioritizing Phase 1 activities, with particular emphasis on quick wins that demonstrate immediate value and build momentum for subsequent phases. Incorporate cybersecurity measures into the IT/OT roadmap to secure the integration of SCADA/EMS, AMI, and MIS systems. Include disaster recovery protocols specific to infrastructure vulnerabilities in Papua New Guinea and address cybersecurity threats to API endpoints. Design a training component for each phase of the roadmap, focusing on building digital competencies and understanding IT/OT convergence. Include capacity-building sessions tailored to each core business unit, ensuring alignment with the planned digital systems. Provide realistic timelines and budgets for each phase of the roadmap, with contingency allowances for delays or unforeseen complexities. Link payment milestones to the successful completion of key roadmap activities, such as API development or initial MIS integration. To be aware of:
\n\nThe Consultant shall only consider the development of Application Programming Interface (API) of above listed systems as part of the preparation of the IT/OT roadmap and following technical specifications.
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The Consultant will prepare detailed technical specifications, related bid data sheet, and contractual obligations in compliance with WB’s Procurement Regulations for IPF Borrowers, Procurement in investment project financing – Goods, Works, Non-Consulting and Consulting Services. Related procurement procedures will be shared with the awarded consultant.
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The Consultant will prepare detailed technical specifications, and its cost estimates and implementation timeline for the deployment of required ICT infrastructure (Hardware (HW), Software (SW), cyber security, communication network, quality assurance requirement, Man-Machine Interface (MMI), etc.), and for the upgrade / establishment of Data Center, including access security, UPS/Backup generator, Heating, Ventilation, and Air Conditioning (HVAC), the fire extinguish system, a backup Data Center, and so on. Please note that Papua New Guinea sometimes experiences poor submarine optical cable communications outside the country. Develop a comprehensive cybersecurity framework tailored to PPL’s infrastructure. Include specifications for intrusion detection systems (IDS), endpoint security, and encryption protocols to safeguard data flows and APIs. Include specifications for environmentally friendly infrastructure solutions, such as energy-efficient UPS systems and HVAC technologies. Propose compliance with international quality standards for ICT hardware, software, and infrastructure components. Include phased deployment timelines for ICT infrastructure, considering local challenges like communication limitations. Provide cost breakdowns for each component of the infrastructure to facilitate budget planning and financing approvals. Develop a strategy for involving stakeholders during infrastructure design to ensure alignment with operational needs. Include consultations with PPL business units to validate specifications and refine requirements.
\n\nThe Consultant will prepare detailed technical specifications, and its cost estimates and implementation timeline for the establishment of a National Digital Contact Center (Hardware (HW), Software (SW), cyber security, communication network, quality assurance requirement, Man-Machine Interface (MMI), etc.) in Port Moresby. Define specific hardware (HW) and software (SW) requirements for the Contact Center. Include specifications for interactive voice response (IVR) systems, automatic call distribution (ACD), customer relationship management (CRM) software, and workforce management tools. Develop a robust cybersecurity framework tailored for the Contact Center to protect customer data. Specify encryption protocols for data storage and transmission, intrusion detection systems (IDS), and multi-factor authentication for access control. Ensure the Contact Center has reliable communication infrastructure. Address Papua New Guinea's connectivity challenges by specifying dual redundant communication links, such as fiber optics combined with satellite or microwave backup. Prioritize user-friendly MMI designs for operators and supervisors. Include tools like real-time analytics dashboards, intuitive call handling systems, and AI-based chatbots for efficiency. Include specifications for quality assurance systems to monitor and improve service levels. Incorporate features like call recording, real-time monitoring, and customer feedback mechanisms to enhance service quality. Develop a phased implementation timeline with detailed cost estimates for hardware, software, and training. Align timelines with PPL’s capacity to manage transitions and allocate funding in stages for hardware procurement, software licensing, and personnel training. Ensure seamless integration of the Contact Center with the MIS and CRM systems. Specify APIs and middleware solutions to enable data sharing between the Contact Center, customer billing systems, and operational dashboards.
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The Consultant will also address the following activities, as part of the project:
\n\nProvide a detailed organizational chart tailored to the MIS, including departments, roles, and reporting structures. This chart should emphasize cross-functional teams for effective collaboration between IT/OT and business units.
\n\nBuild up a training program, which should be prepare “Needs Assessment”. Include a phased training roadmap covering all distribution networks and customer-facing operations. Incorporate timelines, budgets, and specific trainer qualifications.
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Above listed tasks shall be addresses for all of distribution networks and customers of PPL (Port Moresby system, Ramu system, Gazelle system, and stand – alone systems, etc.).
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Each report will include draft submission for comments by PPL and the WB. The content of the report will be in line with the scope described in Section 3.
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Table 4.1. Deliverables.
\n\n| \n\t\t\t Id \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables \n\t\t\t | \n\t\t\t\n\t\t\t Topic \n\t\t\t | \n\t\t\t\n\t\t\t Notes \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Report on Tasks A (Assessment) and B (Gap Analysis) \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Report on Task C (IT/OT Roadmap) \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Draft BD on Task D (Specifications for implementing IT/OT tools except ICT infrastructure and NDCC) \n\t\t\t | \n\t\t\t\n\t\t\t It should provide detail explanations and support documents to PPL, and then it should cover full set of technical specifications to be consider as part of future Bid Document (BD) for the first stage. Thus, the Consultant needs to prepare a draft BD by using the applicable World Bank’s Standard Procurement Documents (SPD) template for future bidding. Each component should be a module for PPL to easily add/drop each necessary component. \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Draft BD on Task E (Specifications for implementing ICT infrastructure) \n\t\t\t | \n\t\t\t\n\t\t\t As Above \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Draft BD on Task F: (specifications for implementing a National Digital Contact Center) \n\t\t\t | \n\t\t\t\n\t\t\t As Above \n\t\t\t | \n\t\t\t\n\t\t\t
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| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Report on Task G: Organizational restructure and training program. \n\t\t\t | \n\t\t\t\n\t\t\t NA \n\t\t\t | \n\t\t\t\n\t\t\t
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The team in a firm should include the following expertise.
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Table 5.1. Consultant firm’s Key Expert requirements.
\n\n| \n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t Key Qualifications \n\t\t\t | \n\t\t\t\n\t\t\t Estimated Person Months \n\t\t\t | \n\t\t
| \n\t\t\t Project Manager \n\n\t\t\t(1 no.) \n\t\t\t | \n\t\t\t\n\t\t\t Experience: 10 to 15 years of experience in design and/or implementation of electric utility modernization/automation programs and plans including loss reduction & overall performance improvement in a senior level position in distribution utility/utilities of repute, as well as project management during implementation of IT systems. \n\n\t\t\tEducation: At least a master’s degree in IT or any other related, with specialization in the System Architecture field from a recognized university. Specializations in MIS, and/or Project Management, will be an advantage. \n\t\t\t | \n\t\t\t\n\t\t\t 0.75 \n\t\t\t | \n\t\t
| \n\t\t\t Team Leader/Enterprise Architect (1 no.) \n\t\t\t | \n\t\t\t\n\t\t\t Experience: Minimum 15 years’ experience out of which at least 8 years’ in working on IT/OT Architecture Design for electricity distribution utilities. Familiarity and experience with key issues related to power distribution utilities and/or experience in designing/implementing technology transformation/upgrade projects. \n\n\t\t\tEducation: At least a bachelor’s degree in IT or any related field, with a specialization in IT System Architecture from a recognized university. Specializations in MIS and/or Project Management will be an advantage. \n\t\t\t | \n\t\t\t\n\t\t\t 1.5 \n\t\t\t | \n\t\t
| \n\t\t\t Utility Enterprise Resource Planning (ERP) expert (1 no.) \n\t\t\t | \n\t\t\t\n\t\t\t Experience: Minimum 10 years’ experience out of which at least 8 years working on implementation of ERP system in power utilities. \n\n\t\t\tEducation: At least a bachelor’s degree in business administration, economics, information technology, finance, or a related field (Coursework in financial modeling, computer programming, data science, and business ethics can be beneficial.) \n\t\t\t | \n\t\t\t\n\t\t\t 2.0 \n\t\t\t | \n\t\t
| \n\t\t\t Utility CIS / CMS / CRM - Contact Center Expert (1 no.) \n\t\t\t | \n\t\t\t\n\t\t\t Experience: Minimum 10 years’ experience out of which at least 8 years working on CIS / CMS / CRM – Contact Center design and/or implementation for power utilities. \n\n\t\t\tEducation: At least a bachelor’s degree in IT or any related field, with a specialization in IT System Architecture from a recognized university. Specializations in MIS and/or Project Management will be an advantage. \n\t\t\t | \n\t\t\t\n\t\t\t 2.0 \n\t\t\t | \n\t\t
| \n\t\t\t AMI / AMR Expert \n\n\t\t\t(1 no.) \n\t\t\t | \n\t\t\t\n\t\t\t Experience: Minimum 7 years’ experience working on AMI design and/or implementation in power utilities. \n\n\t\t\tEducation: At least a bachelor’s degree in IT or any related field, with a specialization in IT System Architecture from a recognized university. Specializations in AMI, MIS and/or Project Management will be an advantage. \n\t\t\t | \n\t\t\t\n\t\t\t 0.75 \n\t\t\t | \n\t\t
| \n\t\t\t ADMS Expert \n\n\t\t\t(1 no.) \n\t\t\t | \n\t\t\t\n\t\t\t Experience: Minimum 7 years’ experience working on ADMS and CIM design and/or implementation for power utilities. \n\n\t\t\tEducation: At least a bachelor’s degree in IT or any related field, with a specialization in IT System Architecture from a recognized university. Specializations in AMI, MIS and/or Project Management will be an advantage. \n\t\t\t | \n\t\t\t\n\t\t\t 0.75 \n\t\t\t | \n\t\t
| \n\t\t\t GIS Expert \n\n\t\t\t(1 no.) \n\t\t\t | \n\t\t\t\n\t\t\t Experience: Minimum 7 years’ experience working on GIS design and/or implementation for power utilities. \n\n\t\t\tEducation: At least a bachelor’s degree in IT or any related field, with a specialization in IT System Architecture from a recognized university. Specializations in GIS and/or mapping system will be an advantage. \n\t\t\t | \n\t\t\t\n\t\t\t 1.0 \n\t\t\t | \n\t\t
| \n\t\t\t ICT Infrastructure Expert \n\n\t\t\t(1 no.) \n\t\t\t | \n\t\t\t\n\t\t\t Experience: Minimum 10 years’ experience out of which at least 8 years working on ICT infrastructure issues (including deep understanding of cloud technologies and poor communication condition) for power, gas, and/or water utilities. \n\n\t\t\tEducation: At least a bachelor’s degree in communication, Data Network Systems, or any related field, with a specialization in communication system architecture from a recognized university. \n\t\t\t | \n\t\t\t\n\t\t\t 1.0 \n\t\t\t | \n\t\t
| \n\t\t\t Architecture Expert \n\n\t\t\t(1 no.) \n\t\t\t | \n\t\t\t\n\t\t\t Experience: Minimum 7 years’ experience working on a Data Center/ a server room/computer or an ICT room, and other similar facility’s design, supervision, and/or implementation. \n\n\t\t\tEducation: At least a bachelor’s degree in civil, architecture, or related field related to data center and/or digital center. \n\t\t\t | \n\t\t\t\n\t\t\t 0.75 \n\t\t\t | \n\t\t
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Table 5.2. Consultant Firm requirements.
\n\n| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Key Qualifications \n\t\t\t | \n\t\t
| \n\t\t\t Core business \n\t\t\t | \n\t\t\t\n\t\t\t Software and/or system development services; System integration services \n\t\t\t | \n\t\t
| \n\t\t\t Proven Experience \n\t\t\t | \n\t\t\t\n\t\t\t At least 5 completed MIS projects for utility companies (e.g., power, gas, water) within the past 12 years, focusing strongly on OMS, CMS, IMS, and/or ERP systems. Among projects, at least 2 projects are distribution and retail expertise-related projects. \n\t\t\t | \n\t\t
| \n\t\t\t Technical Expertise \n\t\t\t | \n\t\t\t\n\t\t\t Demonstrated experience in communication hardware and software, network design, server room expansion, and bid evaluation. \n\t\t\t | \n\t\t
| \n\t\t\t Domain Knowledge \n\t\t\t | \n\t\t\t\n\t\t\t A deep understanding of public utility business operations. \n\t\t\t | \n\t\t
| \n\t\t\t Financial Stability \n\t\t\t | \n\t\t\t\n\t\t\t A minimum average annual turnover of US$2 million in the past 5 years. \n\t\t\t | \n\t\t
| \n\t\t\t International Experience \n\t\t\t | \n\t\t\t\n\t\t\t At least 5 years of cumulative experience in World Bank or other International Financial Institution (IFI) projects, with a focus on MIS and/or ICT design and/or implementation. \n\t\t\t | \n\t\t
| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Preferred Qualifications \n\t\t\t | \n\t\t
| \n\t\t\t Country Experience \n\t\t\t | \n\t\t\t\n\t\t\t Experience in developing countries, particularly fragile, conflict, and violent countries and/or Pacific Island countries, including Papua New Guinea. \n\t\t\t | \n\t\t
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In order to demonstrate the required knowledge, experience and competence relevant to the assignment, the consultants need to provide evidence of the following:
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Reports, meetings and workshops to be developed / conducted in English language.
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| \n\t\t\t S# \n\t\t\t | \n\t\t\t\n\t\t\t Reports linked to Section 4: Deliverables. \n\t\t\t | \n\t\t\t\n\t\t\t Schedule (From date of contract signing) \n\t\t\t | \n\t\t\t\n\t\t\t Payment \n\t\t\t | \n\t\t
| \n\t\t\t - \n\t\t\t | \n\t\t\t\n\t\t\t Kick Off Meeting with PPL/WB Counterparts \n\t\t\t | \n\t\t\t\n\t\t\t 2nd week \n\t\t\t | \n\t\t\t\n\t\t\t - \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report \n\t\t\t | \n\t\t\t\n\t\t\t 1 month \n\t\t\t | \n\t\t\t\n\t\t\t 10% \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Report on Task A (Assessment) and Task B (Gap Analysis) \n\t\t\t | \n\t\t\t\n\t\t\t 3 months \n\t\t\t | \n\t\t\t\n\t\t\t - \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Report on Task C (IT/OT Roadmap) \n\t\t\t | \n\t\t\t\n\t\t\t 5 months \n\t\t\t | \n\t\t\t\n\t\t\t 20% \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Draft BD on Task D (Technical Specifications except ICT infrastructure and NDCC) \n\t\t\t | \n\t\t\t\n\t\t\t 6 months \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Draft BD on Task E (Specifications for ICT infrastructure) \n\t\t\t | \n\t\t\t\n\t\t\t 7 months \n\t\t\t | \n\t\t\t\n\t\t\t 40% \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Draft BD on Task F (Specifications for National Digital Contact Center) \n\t\t\t | \n\t\t\t\n\t\t\t 8 months \n\t\t\t | \n\t\t\t\n\t\t\t - \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Report on Task G (Organizational restructure and training program) \n\t\t\t | \n\t\t\t\n\t\t\t 8 months \n\t\t\t | \n\t\t\t\n\t\t\t 30% \n\t\t\t | \n\t\t
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At the end of this assignment, the Consultant should prepare and submit a full set of comprehensive reports including full set of reports and documents with proper revision, relevant draft BDs, used electronic data and any relevant meta data in an appropriate electronical format, and 5 copies of printed comprehensive report; the Consultant should delete and/or dispose all original data, information, and documents provided by PPL.
\n\nThe Consultancy Firm will be paid upon acceptance of key deliverables by the World Bank. Total duration of the assignment is eight (8) months. During this time, Consultant will report directly to the lead for this activity, Manager ICT, PPL, and copy to the Task Team Leader (TTL), EUPRIP Project, World Bank.
\n\nThe Consultant shall be responsible for providing all office, accommodation, meals, travel, visa, and other facilities for his staff and sub-consultants (if any), and the financial proposal shall reflect this.
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OT is hardware and software that detects or causes a change, through the direct monitoring and/or control of industrial equipment, assets, processes and events. The term has become established to demonstrate the technological and functional differences between traditional IT systems and industrial control systems environment, the so-called "IT in the non-carpeted areas"[1]. From an operational / business perspective[2] in Distribution Company (DisCo), a figure below shows the set of IT/OT tools and related interfaces implemented by the sector for running Commercial and Distribution operations:
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Figure 10.1. Typical set of tools implemented by Distribution Company (DisCo) for running Commercial and Distribution operations.
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Above shown picture maps most important IT/OT tools to deal efficiently with electricity distribution:
\n\nIT/OT tools for supporting Commercial operations - “the business” is to sell to customers capacity of distribution networks and electric energy:
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IT/OT tools for supporting Distribution operation[4] - “the business” is to develop, operate and maintain electricity distribution networks:
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IT/OT tools for supporting corporate resources and general services:
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Among above listed tools and systems, ERP, CMS (supported by Digital Contact Center services), IRMS and SCADA (focus on providing flexibility to MV operations) shall be considered as critical for running the business. While CMS takes control of the commercial cycles (reading, billing and collection cycles), IRMS allows DisCo to properly handle customer complaints and the process of creating incidents at network level, and SCADA facilitates remote network operations and streamline the fault restoration process.
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Proposed IT/OT roadmap shall consider the following concepts / activities, among other activities to be conducted as per applicable assessment and gap analysis for the specific DisCo:
\n\nGeneral requirements:
\n\nReorganizational restructure required for the effective implementation of IT/OT Tools. Specific requirements for implementing CMS: As part of the implementation of CMS DisCo shall consider the following activities:
\n\nSpecific requirements for the establishment of a Metering Control Center - MCC: If applicable, as part of the scope of the Revenue Protection Project (RPP) conducted by DisCo, it shall establish a MCC supported by Advanced Metering Infrastructure (AMI) to systematically record and monitor consumption of large and medium customers and permanently eliminate commercial losses in that “high value” segment.
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Specific requirements for implementing GIS: As part of the implementation of GIS DisCo shall maps customers (points of electricity supply), network infrastructure (High Voltage (HV), Medium Voltage (MV) network trace and location of MV/LV Transformers) and customers’ connections and links (CNL - Customer Network Link) with network assets over a Geographical single platform. While waiting for the onsite campaign for capturing data on CNL, DisCo should consider creating the well-known Virtual CNL (VCNL), developed based on customer’ nearest MV/LV distribution center.
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Specific requirements for implementing SCADA: As part of SCADA implementation DisCo shall consider the following tasks:
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Project related documents as part of this TOR, as follows:
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A few of the below listed documents are confidential and will be provided only to the selected consultant after awarding the contract, rest other publicly available documents will be shared with the shortlisted consultants only.
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Table 11.1. Project Related Documental references.
\n\n| \n\t\t\t Ref. \n\t\t\t | \n\t\t\t\n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t File \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Draft scope of the work for hiring a specialized firm to support PPL on the implementation of its IT/OT Roadmap (2024/WB). \n\t\t\t | \n\t\t\t\n\t\t\t PPL IT and OT Roadmap_WB_Nov2024v1.pdf \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Design and implementation of management information systems (2019/WB). \n\t\t\t | \n\t\t\t\n\t\t\t PNG Assessment Report v4 ML.pdf \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t CESI - Utility digitalization strategy roadmap task 12 report: final report (2023/USTDA). \n\t\t\t | \n\t\t\t\n\t\t\t PPL USTDA USDR Task 12 Report- Final.pdf \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Distribution and Commercial Operations Analysis (2018/WB). \n\t\t\t | \n\t\t\t\n\t\t\t PPL_Commercial Distribution Operations_V6.pdf \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t REPUBLIC OF MOZAMBIQUE / Request for Bids /ELECTRICIDADE DE MOÇAMBIQUE, E.P. / INTERNATIONAL COMPETITIVE BIDDING FOR \n\n\t\t\tProcurement of: Supply, Installation & Training of an IMS for Electricidade de Moçambique, E.P. / RFB No: MZ-EDM-284609-CW-RFB (2022/EDM-WB) \n\t\t\t | \n\t\t\t\n\t\t\t BID Document – IMS.pdf \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t EPRI - Common Information Model Primer - Eighth Edition - 3002024188 \n\n\t\t\tTechnical Update, April 2022. \n\t\t\t | \n\t\t\t\n\t\t\t https://www.epri.com/research/products/000000003002012477 \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Papua New Guinea / Request for Bids \n\n\t\t\tGoods / PNG Power Limited / Procurement of \n\n\t\t\tDESIGN, SUPPLY, INSTALLATION AND MAINTENANCE SUPPORT SERVICES OF ADVANCED METERING INFRASTRUCTURE (AMI) SYSTEMS TO SUPPORT REVENUE RECOVERY AND PROTECTION PROGRAMS / RFB No: PG-PPL-157606-GO-RFB-XX-2019 / Issued on: Monday 9th November 2020 \n\t\t\t | \n\t\t\t\n\t\t\t RPP_Bidding_Document 01.pdf \n\t\t\t | \n\t\t
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Table 11.2. PPL System in use
\n\n| \n\t\t\t Ref. \n\t\t\t | \n\t\t\t\n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t Note \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Oracle \n\t\t\t | \n\t\t\t\n\t\t\t Financial Suite only \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Gentrack \n\t\t\t | \n\t\t\t\n\t\t\t Post-paid customers, having an automatic interface with Oracle \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Suprima \n\t\t\t | \n\t\t\t\n\t\t\t Pre-paid customers, having no automatic interface with Oracle \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t CHRIS21 \n\t\t\t | \n\t\t\t\n\t\t\t Human Resource and Payroll \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t TAS – Travel System \n\t\t\t | \n\t\t\t\n\t\t\t Standalone system, locally developed \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Time & Attendance BioMetric System \n\t\t\t | \n\t\t\t\n\t\t\t Time & Attendance System \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t TeamMate Audit \n\t\t\t | \n\t\t\t\n\t\t\t Audit Process Assistance \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Fleet Management \n\t\t\t | \n\t\t\t\n\t\t\t Standalone system, locally developed \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Travel Management \n\t\t\t | \n\t\t\t\n\t\t\t Standalone system, locally developed \n\t\t\t | \n\t\t
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Help Desk Ticketing System \n\t\t\t | \n\t\t\t\n\t\t\t SysAid for IT \n\t\t\t | \n\t\t
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Properties Management System \n\t\t\t | \n\t\t\t\n\t\t\t Standalone system, locally developed \n\t\t\t | \n\t\t
| \n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t Mapinforsystem \n\t\t\t | \n\t\t\t\n\t\t\t Standalone system \n\t\t\t | \n\t\t
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Office 365 \n\t\t\t | \n\t\t\t\n\t\t\t Cloud Online System \n\t\t\t | \n\t\t
| \n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t Zendesk/TalkDesk – Call Centre \n\t\t\t | \n\t\t\t\n\t\t\t Cloud Online System \n\t\t\t | \n\t\t
| \n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t Meter Asset Management System - MEX \n\t\t\t | \n\t\t\t\n\t\t\t Cloud Online System \n\t\t\t | \n\t\t
| \n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t Tender Management System – Tender Link \n\t\t\t | \n\t\t\t\n\t\t\t Cloud Online System \n\t\t\t | \n\t\t
| \n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t Board Management System - Diligent \n\t\t\t | \n\t\t\t\n\t\t\t Cloud Online System \n\t\t\t | \n\t\t
| \n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t Geographic Information System (GIS) Upgrades \n\t\t\t | \n\t\t\t\n\t\t\t Cloud Online System \n\t\t\t | \n\t\t
| \n\t\t\t 19 \n\t\t\t | \n\t\t\t\n\t\t\t DocuSign Document Processing System \n\t\t\t | \n\t\t\t\n\t\t\t Cloud Online System \n\t\t\t | \n\t\t
| \n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t Document Management System \n\t\t\t | \n\t\t\t\n\t\t\t On Premise Standalone system \n\t\t\t | \n\t\t
| \n\t\t\t 21 \n\t\t\t | \n\t\t\t\n\t\t\t Lab Meter Testing Software \n\t\t\t | \n\t\t\t\n\t\t\t On premise Standalone System \n\t\t\t | \n\t\t
| \n\t\t\t 22 \n\t\t\t | \n\t\t\t\n\t\t\t GE SCADA/EMS \n\t\t\t | \n\t\t\t\n\t\t\t Originally developed by ABB \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
| \n\t\t\t ADMS \n\t\t\t | \n\t\t\t\n\t\t\t Advanced DMS \n\t\t\t | \n\t\t
| \n\t\t\t AMI \n\t\t\t | \n\t\t\t\n\t\t\t Advanced Metering Infrastructure \n\t\t\t | \n\t\t
| \n\t\t\t API \n\t\t\t | \n\t\t\t\n\t\t\t Application Programming Interface \n\t\t\t | \n\t\t
| \n\t\t\t AVL \n\t\t\t | \n\t\t\t\n\t\t\t Automatic Vehicle Locator \n\t\t\t | \n\t\t
| \n\t\t\t CIM \n\t\t\t | \n\t\t\t\n\t\t\t Common Information Model \n\t\t\t | \n\t\t
| \n\t\t\t CMS \n\t\t\t | \n\t\t\t\n\t\t\t Commercial Management Information System \n\t\t\t | \n\t\t
| \n\t\t\t CNL \n\t\t\t | \n\t\t\t\n\t\t\t Customer Network Link \n\t\t\t | \n\t\t
| \n\t\t\t DisCo \n\t\t\t | \n\t\t\t\n\t\t\t Distribution Company \n\t\t\t | \n\t\t
| \n\t\t\t DMS \n\t\t\t | \n\t\t\t\n\t\t\t Distribution Management System \n\t\t\t | \n\t\t
| \n\t\t\t D&R \n\t\t\t | \n\t\t\t\n\t\t\t Distribution and Retail \n\t\t\t | \n\t\t
| \n\t\t\t DW and BI \n\t\t\t | \n\t\t\t\n\t\t\t Data Warehouse and Business Intelligence and Analytics \n\t\t\t | \n\t\t
| \n\t\t\t EMS \n\t\t\t | \n\t\t\t\n\t\t\t Energy Management System \n\t\t\t | \n\t\t
| \n\t\t\t ERP \n\t\t\t | \n\t\t\t\n\t\t\t Enterprise Resource Planning \n\t\t\t | \n\t\t
| \n\t\t\t GIS \n\t\t\t | \n\t\t\t\n\t\t\t Geographical Information System \n\t\t\t | \n\t\t
| \n\t\t\t HES \n\t\t\t | \n\t\t\t\n\t\t\t Head End System \n\t\t\t | \n\t\t
| \n\t\t\t HV \n\t\t\t | \n\t\t\t\n\t\t\t High Voltage (nominal voltage > 35kV, IEC 60038) \n\t\t\t | \n\t\t
| \n\t\t\t ICCP \n\t\t\t | \n\t\t\t\n\t\t\t Inter Control Center Communication \n\t\t\t | \n\t\t
| \n\t\t\t IRMS \n\t\t\t | \n\t\t\t\n\t\t\t Incident Recording Management Information System \n\t\t\t | \n\t\t
| \n\t\t\t IT \n\t\t\t | \n\t\t\t\n\t\t\t Information Technology \n\t\t\t | \n\t\t
| \n\t\t\t IVR \n\t\t\t | \n\t\t\t\n\t\t\t Interactive Voice Response \n\t\t\t | \n\t\t
| \n\t\t\t MDM \n\t\t\t | \n\t\t\t\n\t\t\t Meter Data Management system \n\t\t\t | \n\t\t
| \n\t\t\t MV \n\t\t\t | \n\t\t\t\n\t\t\t Medium Voltage (nominal voltage above 1 kV and not exceeding 35 kV, IEC 60038) \n\t\t\t | \n\t\t
| \n\t\t\t OMS \n\t\t\t | \n\t\t\t\n\t\t\t Outage Management System \n\t\t\t | \n\t\t
| \n\t\t\t OPC \n\t\t\t | \n\t\t\t\n\t\t\t Open Platform Communications protocol \n\t\t\t | \n\t\t
| \n\t\t\t OT \n\t\t\t | \n\t\t\t\n\t\t\t Operational Technology \n\t\t\t | \n\t\t
| \n\t\t\t P/S \n\t\t\t | \n\t\t\t\n\t\t\t Power Station \n\t\t\t | \n\t\t
| \n\t\t\t S/S \n\t\t\t | \n\t\t\t\n\t\t\t Substation \n\t\t\t | \n\t\t
| \n\t\t\t SCADA \n\t\t\t | \n\t\t\t\n\t\t\t Supervisory Control and Data Acquisition System \n\t\t\t | \n\t\t
\n\n
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[1] Source: Wikipedia - https://en.wikipedia.org/wiki/Operational_technology
\n\n[2] Described set of IT/OT tools doesn’t match whit ICT and/or applicable electrical standards (IEEE, IEC, etc.) and it was defined by adopting a practical approach.
\n\n[3] Wikipedia - https://en.wikipedia.org/wiki/Meter_data_management
\n\n[4] DMS is a collection of applications that assists the control room and field operating personnel with the monitoring and control of the electric power distribution system.
\n\n[5] “An advanced distribution management system (ADMS) is the software platform that supports the full suite of distribution management and optimization”. Source: Gartner IT Glossary. OMS is part of ADMS.
\n\n[6] EMS allows DisCo to run energy balances per facility level (substation, feeder, distribution transformer, etc.) and per distribution areas.
"},{"id":"OP00367794","notice_type":"Request for Expression of Interest","noticedate":"11-Jul-2025","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2025-07-25T00:00:00Z","submission_deadline_time":"14:00","project_ctry_name":"India","project_id":"P506976","project_name":"West Bengal Health System Reform Program, Operation","bid_reference_no":"IN-DOHFW, WB-485598-CS-QCBS","bid_description":"Knowledge Attitude and Practice (KAP) Assessment – linked to Social and Behavior Change Communication (SBCC)","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Government of West Bengal\nSwasthya Bhawan\nGN-29, Sector-V, Salt Lake, Kolkata - 700 091","contact_ctry_name":"India","contact_email":"splsecretary.healthwb@gmail.com","contact_name":"Vivek Kumar","contact_organization":"Department of Health and Family Welfare, West Bengal","contact_phone_no":"9899068712","submission_date":"2025-07-11T00:00:00Z","notice_text":"Government of West Bengal
\n\nDepartment of Health & Family Welfare
\n\nSwasthya Bhawan, Sector – V, Salt Lake
\n\nKolkata – 700 091
\n\n\n\n
No. HF/SPSRC/21/2025/265 Dated: 10 /07/2025
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E-Procurement Notice
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INDIA - Proposed West Bengal Health System Reform Program Operation [WBHSRP] – Technical Assistance [TA] Component
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CONSULTANCY SERVICES - FIRM SELECTION
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REQUEST FOR EXPRESSION OF INTEREST [EOI] to Conduct a Knowledge, Attitude and Practices Study (KAPS) to Understand and Elicit Behavioral Nudges in the Areas of Reproductive Maternal, Newborn, Child and Adolescent health (RMNCHA), Gender Based Violence (GBV) and Climate resilience under Technical Assistance Component of the Proposed West Bengal Health System Reform Program [WBHSRP] Operation
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Project ID Number: P506976
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Loan Number: TBD
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Procurement Plan Reference Number: IN-DOHFW, WB-485598-CS-QCBS
\n\nNIT no: NIT/162/2025
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[a] General Experience: Firms are requested to provide a brief profile and general experience of the Firm (s) along with organizational structure. Documentary Evidence: Registration certificate of the firm (s); Power of attorney/Board resolution of authorized representative to sign the EOI proposal; Firm’s brochure.
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[b] Specific Experience: The firm should have successfully completed at least Two [2] similar assignments in health sector within the past ten [10] years in Government or Semi-Government or Multilateral, or Bilateral projects. Documentary evidence: Completion certificate/work order [including project title, duration, nature, total contract value and tenure, total input in terms of staff month, Client with contact details, location of service, and scope of services, etc.]/Satisfactory work continuation certificate. The experience of a parent company, subsidiary company, group company or associates [whatever the names] of the Applicant shall not be considered in short listing.
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[c] Financial capacity of the firm including average annual turnover from survey assignments for the last three financial years [2022-23, 2023-24 and 2024-25] which should not be less than INR 5 Crores. Documentary evidence: Audited financial reports for last three financial years.
\n\n[d] Manpower with qualifications and relevant technical and professional competence necessary for implementation of the assignment. Kindly do not provide CVs as these will not be evaluated at short listing stage.
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While indicating information relating to [b], it shall be made clear whether the responsibility of the firm was in the capacity of a principal firm [lead partner] or as an associated firm [sub-consultant/JV partner] with detail scope of the service. A short note on similar projects implemented by the firm should be provided.
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Key Dates
\n\nREOI publication date and time: July 11, 2025 from 10:00 Hours
\n\nREOI download start date and time: July 11, 2025 from 10:00 Hours
\n\nREOI download end date and time July 25, 2025 from 14:00 Hours
\n\nEOI online opening date and time: July 25, 2025 from 14:30 Hours
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Strategic Planning and State Reform Cell [SPSRC]
\n\nDepartment of Health and Family Welfare
\n\nGovernment of West Bengal
\n\nShri.Vivek Kumar, Special Secretary and Director SPSRC
\n\nSwasthya Bhawan, GN 29, Salt Lake
\n\nKolkata
\n\nWest Bengal 700091
\n\nTelephone number: +91 33 23577921 / +91 33 233330609/11
\n\nE-mail: wb.healthcare.reforms@gmail.com
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Attachment: Terms of Reference
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Sd/-
\n\nSpl. Secretary & Director SPSRC
\n\nGoWB
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Indicative Terms of Reference
\n\nHiring Consultancy Services [Firm] to Conduct a Knowledge, Attitude and Practices Study (KAPS) to Understand and Elicit Behavioral Nudges in the Areas of Reproductive Maternal, Newborn, Child and Adolescent health (RMNCHA), Gender Based Violence (GBV) and Climate resilience under Technical Assistance Component of the proposed West Bengal Health System Reform Program (WBHSRP) Operation
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The proposed West Bengal Health System Reform Program (WBHSRP) Operation (Unnata Susathya West Bengal) is a health systems reforms program of the Department of Health and Family Welfare (DoH&FW), Govt. of West Bengal (GoWB). The WBHSRP is proposed to be implemented during 2025-2031, with US$290 million loan from the World Bank and would use a Program for Results (PforR) lending instrument that focuses on result-based outcomes, with a Technical Assistance [TA]/IPF component to ensure focus on results-based outcomes for achieving the Program Development Objectives (PDO).This assignment is under the TA component of the WBHSRP.
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The Program Development Objective (PDO) of the Proposed WBHSRP is “to improve utilization of health services, enhance quality of care and reduce inequities in maternal and adolescent health in West Bengal”. The program activities are organized around the four result areas (RAs) which contribute to the PDO. The activities of the WBHSRP under the four RAs principally are such that they either expedite, augment or enhance the existing government program.
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RA-1: Strengthened integrated care model for CPHC services: The key focus of this RA is to strengthen the policies and service delivery framework to address the NCD related risk factors, improve input and process quality of the primary healthcare system, strengthen the continuum of care, and streamline protocols for frontline workers and service providers for the provision of quality personalized care. Global evidence suggests that addressing risk factors early on leads to a reduction in the disease burden for NCD and facilitating processes and protocols for the providers has a positive impact on care-seeking among NCD patients, ultimately leads to control of NCD conditions.[1] While the focus of the RA is on hypertension and diabetes, strengthened systems are expected to improve access and quality of services for other NCDs.
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RA#2: Reduced health inequalities in maternal and adolescent health:RA#2 will strengthen the delivery of health services to address the challenges of adolescent girls and boys. While several interventions targeting adolescents are operational in the state, gaps remain in their coverage and quality, coordination, and monitoring mechanisms. Addressing the GBV also requires streamlining key interventions within the health system. Thus, the design of RA#2 seeks to (a) strengthen convergence among DoHFW, School Education Department and Women and Child Development Department and track key indicators and progress at the state, district and sub-district levels; (b) expand coverage and quality of Rashtriya Kishor Swasthya Karyakram (RKSK)[2] program; and (c) develop and roll out survivor-centric GBV services
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RA #3 – Enhanced Governance, Accountability and Resilience:This RA focuses on critical QoC interventions, which are recognized through global evidence to be the ‘best buys’ on governance, accountability and resilience.[3] These include developing a facility- and administrative-level performance measurement framework (PMF) to track progress of health system performance and public reporting and facility accreditation for comprehensive emergency obstetric and newborn care (CEmONC) centers.[4] Additionally, this result would focus on strengthening public financial management (PFM) and procurement-related challenges, which are critical to improve governance. Finally, the RA would also focus on extreme weather events and health-related interventions and strengthening the climate resilience of the health system.
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RA#4: Alignment of behaviors between people and Providers: RA#4 would strengthen the system to address people and provider behaviors. It will support development and implementation of social and behavior change communication (SBCC) strategies to improve maternal and adolescent health and GBV-related outcomes, especially in priority districts lagging the state averages. The interventions are expected to empower communities with knowledge and awareness about health risks and available services. RA#4 will also support activities to bridge providers’ know-do gap for better clinical effectiveness. These interventions are well defined under several global frameworks[5], and proven to improve quality of services and increase demand.
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A key element of the Program, under RA#4 is about focus on “Improved delivery of SBCC services for health, nutrition, education, life skills services for adolescents”, which also a disbursement linked indicator (DLI 9). It is proposed that, following the global frameworks mentioned earlier, the GoWB will identify key behaviors and small doable actions to address behavioral aspects around maternal and child health, adolescent health and GBV, including impact of extreme weather events on these population groups; and subsequently develop a comprehensive SBCC strategy. Specific SBCC interventions targeting boys and married adolescents would also be included. The interventions would also focus on health worker awareness on the patient’s safety and rights and safety and protection of health workers themselves. The SBCC strategy would define the type of content (mass and mid media and inter-personal communication [IPC]) to be developed and rolled out in the identified districts along with a capacity-building and monitoring framework.
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Global frameworks suggest that, to develop a comprehensive SBCC strategy and a mix media content framework, it’s important to conduct an assessment of Knowledge, Attitudes and Practices (KAP) issues for the identified population groups. Therefore, it is important that prior to developing the comprehensive SBCC strategy for the program, a KAP assessment is completed to provide directions to the SBCC component of the program.
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The overall purpose of the KAP study is to generate baseline evidence that will inform development of comprehensive SBCC framework and provide tracer indicators to track progress of the SBCC component of the UNNATA SUSWASTHYA West Bengal providing benchmark information and defining targets for measuring program progress, achievements, effectiveness, and impact with respect to program objectives and expected outputs.
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The DoHFW, GoWB aims to hire a consultant/firm to design and conduct a KAPS around maternal and child health, adolescent health and GBV, including impact of extreme weather events on these population groups to better understand the community’s and providers’ knowledge, perception and practices to focus demand side improvement, not just for adolescent Girls and boys, but also their families and key community-level stakeholders.
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The primary objective of the assignment is to conduct a KAPS around improved uptake of maternal and child health, adolescent health and GBV, including impact of extreme weather events on these population groups. The following needs to be part of the assessment:
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The following table provides details on key population groups and behaviors to focus including geographic representation of the KAPS. The firm should also appropriately assess the relevant service providers and frontline workers for each target group to be included as part of KAPS. This would be helpful in deciding appropriate sample size for the assignment:
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Table 1: Thematic Areas, Target Groups, Issues to Focus and Geographic Coverage
\n\n| \n\t\t\t Sn. \n\t\t\t | \n\t\t\t\n\t\t\t Thematic areas \n\t\t\t | \n\t\t\t\n\t\t\t Target group \n\t\t\t | \n\t\t\t\n\t\t\t Key areas to focus \n\t\t\t | \n\t\t\t\n\t\t\t Geographic coverage of the KAPS \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Maternal health \n\t\t\t | \n\t\t\t\n\t\t\t 15-49 years females and their spouses, family and community and healthcare providers \n\t\t\t | \n\t\t\t\n\t\t\t Areas focusing on improving maternal health such as access to quality healthcare, emergency obstetric services, community engagement, social determinants, etc. \n\t\t\t | \n\t\t\t\n\t\t\t Entire state of West Bengal with an emphasis on lagging districts [Murshidabad, \n\n\t\t\tJhargram, Jalpaiguri, \n\n\t\t\tHowrah, Uttar Dinajpur] \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Child Health \n\t\t\t | \n\t\t\t\n\t\t\t Under 5 children \n\t\t\t | \n\t\t\t\n\t\t\t Nutrition \n\t\t\t | \n\t\t\t\n\t\t\t Entire state of West Bengal with an emphasis underprivileged areas \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Adolescent Health \n\t\t\t | \n\t\t\t\n\t\t\t 10-19 years boys and girls, family and community, and providers from health education and WCD \n\t\t\t | \n\t\t\t\n\t\t\t Early age at marriage, teen age pregnancy, health, nutrition, SRH and education etc. \n\t\t\t | \n\t\t\t\n\t\t\t Tribal areas, tea gardens, urban slums, RKSK districts Three RKSK ( Murshidabad \n\n\t\t\tUttar Dinajpur, Ccoochbehar) \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t GBV \n\t\t\t | \n\t\t\t\n\t\t\t 10-19 years adolescent girls \n\t\t\t | \n\t\t\t\n\t\t\t Sexual offenses against girls, teenage marriage especially forceful marriage, Physical and mental harm and deprivation of educational, social, or career opportunities, etc. \n\t\t\t | \n\t\t\t\n\t\t\t Entire state of West Bengal \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Climate health \n\t\t\t | \n\t\t\t\n\t\t\t Local administration, Policy makers, Civil society organizations in coastal areas, drought, landslide and flood-prone areas, heat wave prone districts and Community \n\t\t\t | \n\t\t\t\n\t\t\t Health/Hospital administrators view about climate resilience. \n\n\t\t\tAssessing the need for behavioral changes among the community, etc. \n\t\t\t | \n\t\t\t\n\t\t\t Coastal areas, drought-prone areas, flood-prone areas, cyclone-prone areas, hilly areas and heat wave prone districts \n\t\t\t | \n\t\t
\n\n
\n\n
For the consultant/firm would undertake the following tasks for the identified thematic areas:
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
The duration of the assignment would be twelve (12) months from contract signature.
\n\n\n\n
\n\n
The selected consultant/firm shall be expected to report and deploy sufficient amount of human resource required to successfully deliver the tasks in the defined timelines. The human resource requirement for the project must include key experts of suitable qualifications and experience for the key positions tabulated below:
\n\nTable 2: Minimum Qualification and experience of Key Experts
\n\n| \n\t\t\t S. \n\n\t\t\tNo. \n\t\t\t | \n\t\t\t\n\t\t\t Key Position \n\t\t\t | \n\t\t\t\n\t\t\t Nos. \n\t\t\t | \n\t\t\t\n\t\t\t Minimum Professional Qualification and Professional Experience \n\t\t\t | \n\t\t\t\n\t\t\t Estimated Person Months \n\t\t\t | \n\t\t
| \n\t\t\t K1 \n\t\t\t | \n\t\t\t\n\t\t\t Team Leader \n\n\t\t\t\n\n\t\t\t
| \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Professional Experience: At least 15 years’ of demonstrated experience in managing health sector projects with strong background in analytics, surveys, monitoring, and evaluation in the health sector. \n\n\t\t\t\n\n\t\t\t Specific Experience: Working as technical expert or Team Leader in at least 4 projects having similar objectives involving quantitative and qualitative data collection, questionnaire design and large-scale surveys and their analysis. \n\n\t\t\t\n\n\t\t\t Qualifications post-graduate or higher degree in public health/ health administration from a recognized University. \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t
| \n\t\t\t K2 \n\t\t\t | \n\t\t\t\n\t\t\t Public Health Specialist (Reproductive and Maternal Health) \n\n\t\t\t\n\n\t\t\t - Design survey methodology (sampling techniques, data collection methods) \n\n\t\t\t-Create questionnaires or interview guides \n\n\t\t\t-Oversee the pilot test and conduct of the survey \n\n\t\t\t-Collaborate with stakeholders, government agencies, and NGOs as necessary \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Professional Experience: At least 10 years of experience in working on and/or managing large public health projects with focus on Reproductive and Maternal Health. The specialist should also have experience in working with the government health systems, in handling or managing analytical studies on health including experience in assessment and/or evaluation of public health programs \n\n\t\t\t\n\n\t\t\t Specific Experience: Working as technical expert in at least 2 Public Health/Nutrition projects having similar objectives involving quantitative data collection, questionnaire design and large-scale surveys and their analysis. \n\n\t\t\t\n\n\t\t\t Qualifications: Post-graduate or higher degree in public health / health administration from a recognized University. \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t K3 \n\t\t\t | \n\t\t\t\n\t\t\t Public Health Specialist (Adolescent health, Child health and Gender) \n\n\t\t\t\n\n\t\t\t - Design survey methodology (sampling techniques, data collection methods) \n\n\t\t\t-Create questionnaires or interview guides \n\n\t\t\t-Oversee the pilot test and conduct of the survey \n\n\t\t\t-Collaborate with stakeholders, government agencies, and NGOs as necessary \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Professional Experience: At least 10 years of experience in working on and/or managing large public health projects with focus on Adolescent health, Child health and Gender. The specialist should also have experience in working with the government health systems, in handling or managing analytical studies on health including experience in assessment and/or evaluation of public health programs. \n\n\t\t\t\n\n\t\t\t Specific Experience: Working as technical expert in at least 2 Public Health/Nutrition projects having similar objectives involving quantitative data collection, questionnaire design and large-scale surveys and their analysis. \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t Qualifications: Post-graduate or higher degree in public health / Nutrition/health administration (or a similar qualification) from a recognized University. \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t K4 \n\t\t\t | \n\t\t\t\n\t\t\t Social and Behavior Change Specialist \n\n\t\t\t\n\n\t\t\t - Provide inputs to design tools to focus on behavioral aspects. \n\n\t\t\t-Provide guidance and input on design and report writing including recommendations for SBCC strategy. \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Professional Experience: At least 8 years of experience in working on and/or managing social and behavior change related project in the health sector with a focus on RMNCHA and gender. The specialist should also have experience in working with the government health systems, on such programs \n\n\t\t\t\n\n\t\t\t Specific Experience: Working as technical expert in at least 2 social and behavior change related projects focusing on RMNCHA and gender issues (Desirable). Experience in government related projects on SBCC framework in India is essential. \n\n\t\t\t\n\n\t\t\t Qualifications: Post-graduate or higher degree in public health/Social Work/nutrition/ health administration/ mass communication from a recognized University. \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t K5 \n\t\t\t | \n\t\t\t\n\t\t\t Social and Behavior Change Specialist \n\n\t\t\t\n\n\t\t\t - Provide inputs to design tools to focus on behavioral aspects. \n\n\t\t\t-Provide guidance and input on design and report writing including recommendations for SBCC strategy with a climate-responsive lens. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Professional Experience: At least 8 years of experience in working on and/or managing social and behavior change related project in the health sector with a focus on RMNCHA and gender. The specialist should also have experience in working with the government health systems, on such programs. Experience in projects focused on climate-related health impacts will be considered an added advantage. \n\n\t\t\t\n\n\t\t\t Specific Experience: Working as technical expert in at least 2 social and behavior change related projects focusing on RMNCHA and gender issues (Desirable). Experience in government related projects on SBCC framework in India is essential. \n\n\t\t\t\n\n\t\t\t Qualifications: Post-graduate or higher degree in public health/Social Work/nutrition/ health administration/ mass communication/Environmental sciences/Sustainable development from a recognized University. \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t K6 \n\t\t\t | \n\t\t\t\n\t\t\t Monitoring & Evaluation (M&E) Specialist \n\n\t\t\t\n\n\t\t\t - Work with the K2 and K3 in (a) Designing survey methodology (sampling techniques, data collection methods); (b) creating questionnaires or interview guides; and (c) overseeing the pilot test and conduct of the survey \n\n\t\t\t- Ensure data integrity through proper data handling, validation, and error-checking procedures. \n\n\t\t\t- Use advanced analytics to analyze survey data, identifying trends and correlations. \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Professional Experience: At least 7 years of relevant experience in health systems and M&E with focus on qualitative and quantitative data collection \n\n\t\t\t\n\n\t\t\t Specific Experience: experience in monitoring & evaluation of development programs in areas of health systems strengthening, RMNCHA, gender issues etc. Proficiency in using statistical analysis software, such as SPSS, STATA, and Excel. Qualitative data analysis software (such as QSR) will be preferred. \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t Qualifications: Masters in Economics or Statistics, Epidemiology or Public Health from a recognized University. \n\t\t\t | \n\t\t\t\n\t\t\t 18 person months cumulative for K6 \n\t\t\t | \n\t\t
| \n\t\t\t K7 \n\t\t\t | \n\t\t\t\n\t\t\t Report Writer/Communications Specialist \n\n\t\t\t\n\n\t\t\t - Compile and analyze survey findings into clear, concise, and actionable reports. \n\n\t\t\t-Translate complex data into accessible insights for diverse audiences, including policymakers, researchers, and the general public. \n\n\t\t\t-Prepare reports, presentations and other communication materials as per the required template. \n\n\t\t\t-Ensure that the reports are professionally formatted and edited as per the GoWB requirements. \n\n\t\t\t-Ensure reports and communication materials adhere to public health standards, ethical guidelines, and data privacy laws. \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Professional Experience: At least 5 years of relevant work experience in report writing and documentation. \n\n\t\t\t\n\n\t\t\t Specific Experience: Worked as Report Writer/Communications Specialist and has drafted Project reports for at least 3 Public Health projects having similar objectives involving quantitative data collection, questionnaire design and large-scale surveys and their analysis. \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t Qualifications: Master’s degree in English, Journalism, or Mass Communication/MSW/ Public Health/rural management from a recognized University. \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t
| \n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t 66 \n\t\t\t | \n\t\t
\n\n
Table3: Essential Qualification and experience of Non-Key [NK] Experts
\n\n| \n\t\t\t Sl.No. \n\t\t\t | \n\t\t\t\n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t Nos. \n\t\t\t | \n\t\t\t\n\t\t\t Essential Qualification/ Experience \n\t\t\t | \n\t\t\t\n\t\t\t Estimated Man Months \n\t\t\t | \n\t\t
| \n\t\t\t NK1 \n\t\t\t | \n\t\t\t\n\t\t\t Field Surveyors \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 160 person months cumulative for NK1 \n\t\t\t | \n\t\t
\n\n
\n\n
The consultant/firm shall carry out the assignment under the overall supervision of the DoHFW. However, day-to-day activities shall be coordinated by the nodal for RA#2 under the PMU, WBHSRP and nodal for Family Welfare program in DoHFW.
\n\n\n\n
The PMU shall provide the consultant/firm with relevant documents, data and permissions necessary to complete deliverables under the assignment and shall ensure that the firm has access to all Program sites and locations.
\n\n\n\n
The consultant/firm shall timely submit the following reports to the PMU (the verification reports would be in Word and PDF formats both, shared electronically with the PMU and inception and assignment completion reports would be in Word, PDF and printed formats):
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Table 4: List of Deliverables
\n\n| \n\t\t\t # \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables/Outputs \n\t\t\t | \n\t\t\t\n\t\t\t Tentative Deadline \n\t\t\t | \n\t\t
| \n\t\t\t 1. \n\t\t\t | \n\t\t\t\n\t\t\t Inception report with proposed survey tools, sampling methodology, indicative questionnaire (s), workplan with key milestones and timelines, deployment of resources and KAPS plan \n\t\t\t | \n\t\t\t\n\t\t\t T0 + 1month \n\t\t\t | \n\t\t
| \n\t\t\t 2. \n\t\t\t | \n\t\t\t\n\t\t\t Pilot testing of the draft KAPS tools, incorporating the suggested changes and submission of final assessment tools \n\t\t\t | \n\t\t\t\n\t\t\t T0 + 3 months \n\t\t\t | \n\t\t
| \n\t\t\t 3. \n\t\t\t | \n\t\t\t\n\t\t\t Final tools and questionnaire and commencement of KAPS \n\t\t\t | \n\t\t\t\n\t\t\t T0 + 4 months \n\t\t\t | \n\t\t
| \n\t\t\t 4. \n\t\t\t | \n\t\t\t\n\t\t\t Draft KAPS report with detailed analysis of the findings \n\t\t\t | \n\t\t\t\n\t\t\t T0 + 10 months \n\t\t\t | \n\t\t
| \n\t\t\t 5. \n\t\t\t | \n\t\t\t\n\t\t\t Final KAP assessment report with detailed analysis of the findings \n\t\t\t | \n\t\t\t\n\t\t\t T0 + 11 months \n\t\t\t | \n\t\t
| \n\t\t\t 6. \n\t\t\t | \n\t\t\t\n\t\t\t Dissemination to the stakeholders and creation of knowledge products \n\t\t\t | \n\t\t\t\n\t\t\t T0 + 12 months \n\t\t\t | \n\t\t
| \n\t\t\t 7. \n\t\t\t | \n\t\t\t\n\t\t\t Assignment Completion Report \n\t\t\t | \n\t\t\t\n\t\t\t T0 + 12 months \n\t\t\t | \n\t\t
\n\n
It may be noted that payments shall be made upon acceptance of the deliverables by the Client.
\n\n\n\n
\n\n
Give access to all the required documents, correspondence and any other information associated with the project as felt necessary by Client in discussion with the consultant.
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Facilitate consultation with relevant stakeholders (Departments, Implementation Entities and other institutions), as appropriate.
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\n\n
The consultant firm will protect the confidentiality of those participating in the survey at all stages. All data/material/information collected shall be confidential and the property of the DoHFW, GoWB. No data or other information from this survey will be released to third parties without the written approval of the DoHFW, GoWB The consultant firm will turn over all data and questionnaires to the DoHFW, GoWB and will not destroy information and material at the end of the project and after all data and original documentation has been delivered to the DoHFW, GoWB.
\n\n\n\n
[1]WHO (World Health Organization). 2009. 2008–2013 Action Plan for the Global Strategy for the Prevention and Control of Non-Communicable Diseases
\n\n[2]https://rksk.in/
\n\n[3]Such as the WHO’s national quality policy and strategy (NQPS) and Lancet’s ‘High Quality Health Systems’ framework
\n\n[4]CEmONCs would offer quality obstetric care, including C-sections, newborn and emergency childcare, blood storage, and referral transport
\n\n[5] Key frameworks include the WHO’s Quality of Care Framework for Maternal and Newborn Health, Adolescent-Friendly Health Services Guidelines, and RESPECT Women for GBV response. The United Nations Population Fund’s GBV guidelines support multi-sectoral approaches. For SBCC, UNICEF’s C4D and Johns Hopkins Center for Communication Programs emphasize research, community engagement, and strategic messaging.
"},{"id":"OP00356094","notice_type":"Request for Expression of Interest","noticedate":"07-May-2025","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2025-05-31T00:00:00Z","submission_deadline_time":"12:00","project_ctry_name":"Egypt, Arab Republic of","project_id":"P172426","project_name":"Supporting Egypt’s Universal Health Insurance System","bid_reference_no":"EG-MOF-487792-CS-CQS","bid_description":"Hiring a consultant / firm for Strategic Environmental and Social Assessment (SESA)","procurement_group":"CS","procurement_method_code":"CQS","procurement_method_name":"Consultant Qualification Selection","contact_address":"Finance Ministry Towers - Ramses Extension - Nasr City - Cairo.","contact_ctry_name":"Egypt, Arab Republic of","contact_email":"procurement.uhis.eg@outlook.com","contact_name":"Yara Gamal","contact_organization":"Ministry of Finance","contact_phone_no":"+201141221444","contact_web_url":"https://mof.gov.eg/ar","submission_date":"2025-05-07T00:00:00Z","notice_text":"REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES – FIRMS/INDIVIDUAL SELECTION)
\n\nEgypt
\n\nSupporting Egypt’s Universal Health Insurance System Project
\n\nLoan No.: IBRD-91320
\n\nAssignment Title: Strategic Environmental and Social Assessment
\n\nReference No. EG-MOF-487792-CS-CQS
\n\nThe Ministry of Finance has received a loan of $400M from the World Bank toward the cost of the Supporting Egypt’s Universal Health Insurance System Project, and intends to apply part of the proceeds for consulting services.
\n\nThe consulting services (“the Services”) include consultancy aimed for assessing the potential E&S strategic risks associated with the rollout plan for the UHIS at the national level and provide a framework for integrating environmental and social considerations into the planning, implementation, and monitoring of the UHIS. The SESA starts with an inception and scoping phase followed by an Environmental and Social strategic risk assessment phase and ends with the development of a framework for an environmental and social action plan.
\n\nThe detailed Terms of Reference (TOR) for the assignment are attached to this request for expressions of interest.
\n\nThe “Supporting Egypt’s Universal Health Insurance System Project” now invites eligible consulting firms/ individuals (“Consultants”) to indicate their interest in providing the Services.
\n\nInterested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services (company profile, brochures, experience in similar assignments, availability of appropriate skills and resources, ... etc.).
\n\nThe shortlisting criteria are:
\n\nThis consultancy should provide a team of personnel of proven competence and experience to undertake the tasks defined by these Terms of Reference. Team members shall have the prerequisite experience specified in relation to their assignments and shall have an overall background in relevant areas. The team will consist of the following key experts:
\n\nOne of the experts listed above will be the Team Leader (TL). He/She must have a proven:
\n\nThe attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” November 2020 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
\n\nConsultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\nA Consultant will be selected in accordance with the CQS method set out in the Procurement Regulations.
\n\nFurther information can be obtained at the address below during office hours 10.00 am to 4.00 pm – Sunday to Thursday.
\n\nExpressions of interest must be delivered in a written form to the address below by e-mail by 31st May, 2025.
\n\nSupporting Egypt’s Universal Health Insurance System Project.
\n\nAttn: Yara –Procurement Specialist.
\n\nMinistry of Finance.
\n\nCairo – Egypt.
\n\nTel: +201141221444
\n\nE-mail:
\n\nprocurement.uhis.eg@outlook.com
\n\nTerms of Reference
\n\n| \n\t\t\t TOR Summary Description \n\t\t\t | \n\t\t|
| \n\t\t\t Title \n\t\t\t | \n\t\t\t\n\t\t\t Strategic Environmental and Social Assessment \n\t\t\t | \n\t\t
| \n\t\t\t Hiring Organisation \n\t\t\t | \n\t\t\t\n\t\t\t Project Management Unit at Ministry of Finance \n\t\t\t | \n\t\t
| \n\t\t\t Type of contract \n\t\t\t | \n\t\t\t\n\t\t\t Consultation Contract / Firm \n\t\t\t | \n\t\t
| \n\t\t\t Type of the mission \n\t\t\t | \n\t\t\t\n\t\t\t Review and recommend a social and environmental action plan strategy \n\t\t\t | \n\t\t
| \n\t\t\t The main objective of the mission \n\t\t\t | \n\t\t\t\n\t\t\t Conduct a Strategic Environmental and Social Assessment (SESA) study \n\t\t\t | \n\t\t
| \n\t\t\t Duration of the mission \n\t\t\t | \n\t\t\t\n\t\t\t 3 Months \n\t\t\t | \n\t\t
| \n\t\t\t Location of Mission \n\t\t\t | \n\t\t\t\n\t\t\t Cairo, Portsaid, Suez, Ismailia, Luxor and S.Sinai \n\t\t\t | \n\t\t
| \n\t\t\t Application Deadline \n\t\t\t | \n\t\t\t\n\t\t\t 30th May, 2025 \n\t\t\t | \n\t\t
| \n\t\t\t Contact Person / Department \n\t\t\t | \n\t\t\t\n\t\t\t Enviromental / Social safeguard officer at The PMU \n\t\t\t | \n\t\t
\n\n
Egypt has made significant health progress over the past three decades. For example, the maternal mortality ratio declined from 106 to 37 deaths per 100,000 live births, and the infant mortality rate fell from 60 to 18 deaths per 1,000 births between 1990 and 2017. Egypt was able to achieve the Millennium Development Goals 3 and 4, on promoting gender equality and empowering women and improving maternal health, respectively. However, following rapid improvements in the 1990s and early 2000s, health progress has been considerably slowing down. Life expectancy increased from 66 to 72 years over the last two decades but remains below the Middle East and North Africa (MENA) average of 74 years.
\n\nThe data highlights significant disparities in health indicators, particularly in rural, remote, and slum areas, pointing to emerging gaps in social justice within healthcare access and delivery in Egypt. Upper (Southern) Egypt and the border governorates remain the most disadvantaged regions. For instance, under-five mortality is highest in Upper Egypt (38 deaths per 1,000 births), nearly double the rate in urban governorates (20 deaths per 1,000 births).
\n\nMoreover, Egypt faces a growing burden of non-communicable diseases (NCDs), largely driven by poorly managed risk factors such as unhealthy diets, physical inactivity, smoking, and inadequate access to preventive care. These disparities and challenges underscore the urgent need for comprehensive reforms aimed at achieving equitable healthcare access and addressing the structural inequalities affecting vulnerable populations.
\n\nIn addition, there is a crisis regarding healthcare spending levels due to the current economic situation, which exacerbates the already low health expenditure in Egypt. Egypt remains one of the lowest healthcare spenders in the MENA region, with health expenditure at 1.2% of the GDP. Only 5.6% of the total government budget is spent on health, accounting for 38% of the total health expenditure (THE). Thus, more than half of the the health expenditure (61%) is out-of-pocket (OOP). Systemic inefficiencies and inequities in health financing further limit the effectiveness of the healthcare system. Moreover, approximately 90% of private expenditures are considered OOP, directly paid to healthcare providers by households, either as prepayments to voluntary health insurance (10% of the THE) or as direct payments to healthcare providers.
\n\nThese indicators were sufficient for Egypt to initiate several efforts to address these challenges. As part of these efforts, the government passed the Universal Health Insurance Law (UHIL) in January 2018 to accelerate progress toward universal health coverage (UHC). Such a mandate aligns with the health pillar of Egypt’s 2030 sustainable development vision and the Egyptian constitution of 2014 (Article 18: “Every citizen is entitled to health and to comprehensive health care with quality criteria . The UHIL envisions coverage for all citizens, including disadvantaged groups (approximately 30% of the population), who will be covered for free by the government over 15 years.
\n\nThe essence of universal health coverage includes ensuring that the largest possible number of individuals have access to high-quality health coverage that comprehensively meets their needs, known as the service package.
\n\nTo achieve this, the government introduced a structural reform by separating the entities responsible for service provision, financing, and accreditation of healthcare facility quality. This reform led to the establishment of three main bodies under the Universal Health Insurance System (UHIS):
\n\nThe implementation of this new system started in Port Said Governorate, as a pilot, in July 2019 and currently rolled out in the other first phase Governorates in Luxor, Ismailia, and South Sinai. Suez joined the system by December 2024, while Aswan is preparing to launch in the first quarter of 2025.with a gradual scaling up nationwide in the remaining five phases.
\n\nAccordingly, the Government of Egypt (GoE) is implementing a project for applying the UHIS in cooperation with the World Bank (WB), as part of the national program to reform the health sector. The objective of this letter-mentioned project entitled “Supporting Egypt’s Universal Health Insurance System” Project is to: (i) increase the coverage of Egypt’s Universal Health Insurance System (“UHIS”) in Phase I Governorates; (ii) strengthen UHIS-related governance and institutions; and (iii) provide temporary financial protection against high out of pocket health expenditures for vulnerable populations outside Phase I Governorates.
\n\nThe Project was designed using the Investment Project Financing (IPF) instrument with Performance-Based Conditions (IPF-PBC). It supports the necessary physical and social infrastructure to reduce poverty and create sustainable development by improving access to health services and increasing financial protection. The project is planned to support Phase I of the UHIS which targets six governorates: Port Said, Ismailia, Suez, South Sinai, Luxor, and Aswan.[1]
\n\nThe project has four main components:
\n\nComponent 1: Enrollment and empanelment of the population into UHIS.
\n\nComponent 2: Strengthening UHIS governance, systems, and facilitating environment.
\n\nComponent 3: Providing temporary financial protection against high OOP health expenditures for vulnerable populations outside of Phase I Governorates.
\n\nComponent 4: Institutional Capacity Building, Technical Assistance, and Project Management.
\n\nThe project is implemented by the Ministry of Finance (MoF) through the Project Management Unit (PMU) in coordination with the four newly formed UHIS agencies. It will also help to level the playing field for the private sector and incorporate the private sector into the UHIS. The UHIS organizations are:
\n\nThe program will include analytical studies that will cover a range of relevant topics, likely including, but not limited to:
\n\nAs the policies and action plans that would be defined by the UHIS implementation could have environmental and social impacts, the GoE, under the above-mentioned project, is committed to fulfilling the following actions:
\n\nThese actions fall as well under one of the above-mentioned project’s PBCs “PBC#8: Development and adoption of a set of complementary regulations and strategies for UHIS.”
\n\nFurthermore, as a new system is currently being implemented gradually in Egypt, it is essential to ensure that the establishment of the UHIS is conducted with standards that prioritize social inclusion, equality, and social justice. This aligns with Egypt’s focus on achieving the Sustainable Development Goal (SDG) 3: “Ensure healthy lives and promote well-being for all at all ages,” emphasizing equal access to healthcare, protection from poverty and illness, and ensuring no one is left behind. Additionally, this effort is part of Egypt’s Vision 2030 and other relevant national strategies aimed at building a fair and inclusive healthcare system.
\n\n2. Objectives
\n\nThe SESA will assess the potential E&S strategic risks associated with the rollout plan for the UHIS at the national level and provide a framework for integrating environmental and social considerations into the planning, implementation, and monitoring of the UHIS. The SESA starts with an inception and scoping phase followed by an Environmental and Social strategic risk assessment phase and ends with the development of a framework for an environmental and social action plan.
\n\nConsultation with stakeholders, including citizens and vulnerable people benefiting from the UHIS, shall be an ongoing process during the course of SESA preparation using different consultation tools. The engagement of the main UHIS authorities through the consultation meetings undertaken by the consultant for all steps of the SESA development is expected to build, as well their capacities in such activity and guarantee its sustainability.
\n\nThese two above-mentioned actions that the consultant will work on should be developed in close coordination with and under the supervision of the PMU at MoF.
\n\nThe objectives of the SESA study are to identify and assess the following:
\n\n* Stakeholder Participation and Inclusion: Ensure the active participation and integration of all project stakeholders, as previously identified, throughout the development and implementation of the SESA to guarantee the sustainability and inclusiveness of the process.
\n\n3. Scope of Work
\n\nAs mentioned in the previous section, and following the World Bank (WB) guidelines for environmental and social assessments based on the WB Environmental and Social Framework (ESF) and the Appraisal Environmental and Social Review Summary conducted for the project, the inception and scoping phase should start at an early stage of the program, so as to ensure early identification of environmental and social aspects of the strategy. The SESA should build on the previous relevant assessments conducted and ensure that all the identification of stakeholders as well as impacts and the proposed measures and strategies for inclusion of various groups are well aligned.
\n\nThe findings of the scoping phase will inform the subsequent UHIS activities. The SESA scoping phase should include the tasks and activities listed below:
\n\nDuring this initial phase, the consultant shall confirm his team of experts and define their roles and responsibilities, highlighting the level of effort associated with each expert. Such information including the team composition and their CVs should be clarified in the Inception and Scoping Report.
\n\nAt the UHIS, in relation to environmental and social aspects. This would include the different approaches for providing the service, their correspondent E&S effects, existing medical waste management systems (local capacity, gaps, informal practices), status of environmental infrastructure (e.g., wastewater treatment in health facilities), air and water quality conditions in healthcare environments, existing practices of controlling infections risks arising from inadequate environmental safeguards in healthcare facilities, the vulnerability of healthcare facilities to climate-related risks, utilization of energy-efficient technologies, affected people (issues related to OHS, community health and safety, affordability, access, inclusion of different groups of the communities, socioeconomic aspects … etc.) and the institutional framework and capacities of the E&S management within the sector.
\n\nThis activity includes the description of the policy, institutional, and legal framework relating to the environmental and social aspects of the UHIS and medical health sector. This will also include the roles and responsibilities of different bodies (ministries, agencies, UHIA, EHA, GAHAR, UPA, and NGOs) in enforcement, and monitoring, and the associated ministerial decrees issued for this purpose.
\n\nThis will include the objectives, scope, boundaries, different alternatives, and expected outputs of the UHIS.
\n\nThis will include identification of the environmental and social aspects that would be impacted by (and also benefiting from) the UHIS roll-out along with the ones affecting the UHIS implementation. This would be based on a literature review including any relevant analytical studies such as the MoHP Waste management guidelines, WMRA reports, project Social Impact Assessment (SIA)[2] or surveys conducted, consolidating the experiences and the lessons learned from first phase Governorates where the UHIS has been applied, in addition to any strategies in the region and other countries with similar circumstances. The scope of E&S will be confirmed during the stakeholder consultations as indicated below. Any E&S limitations (geographic limitations, technology limitations … etc.) and/or preferences to certain approaches of the UHIS should be identified at this stage to inform the subsequent UHIS activities.
\n\nThe involvement of the public and concerned entities in the SESA inception and scoping phase is considered a key component of the SESA preparation. All relevant activities should be done and governed by the Environmental & Social Framework for IPF Operations (ESS10) and the project Stakeholder Engagement and Information Disclosure plan (SEP) and principles. The consultation undertaken will be mainly on the environmental and social aspects related to the UHIS development and implementation. The consultation process shall provide the concerned parties with the opportunity to indicate their opinion related to the identification of potential social and environmental risks, impacts and benefits, and the strategies to minimize those impacts. The consultation process also aims to inform the concerned parties that the environmental and social risks/impacts will be minimized to levels that are low as reasonably practical and achieve the balance between legitimate requirements for development and environmental and social protection. The consultant should provide list of stakeholders to be consulted and the consultation methodologies that will be followed.
\n\n\n\n
A detailed work-plan shall be prepared during the inception and scoping phase where the consultant will confirm and update the level of effort for each task and confirm two needed specialists of his team. The consultant shall present the methodology and overview of the work-plan during the first public consultation and where needed during individual consultations.
\n\nAt the end of the inception and scoping phase, the consultant will prepare an Inception and Scoping Report presenting the activities undertaken during the inception and scoping phase, the findings, and recommendations of this phase. In the Inception Report, the Consultant will develop a full action plan for the whole assignment with clear roles and responsibilities and indication for the reporting milestones. The consultant is also required to clearly indicate his communication methods and protocol with different stakeholders. This protocol should be approved by the PMU and adopted throughout the assignment. At the inception phase, the Consultant should indicate any specific information that will be needed and any specific asks from the PMU and other stakeholders so that the PMU facilitate obtaining the information. The Inception report should be approved by the PMU after sharing with all stakeholders and should be committed to by all parties.
\n\nAt the end of the inception and scoping phase, the consultant will:
\n\n*This latter is expected to take from three to four weeks to be accomplished.
\n\nThe impact assessment stage will assess different strategies and action plans identified by the UHIS. The impact assessment stage should include the tasks and activities listed below:
\n\nAt the end of this stage, which should last at most four weeks, the consultant will submit a progress report highlighting different activities and findings during the Strategic Environmental and Social Impact Assessment phase.
\n\nThe strategic environmental and social action plan will follow the assessment of impacts in order to identify the strategic actions to be taken by different bodies to minimize environmental and social impacts and maximize the benefits. The action plan stage should include but not limited to the tasks and activities listed below:
\n\nThe draft SESA including the action plan will be submitted prior to the final stakeholder consultation workshop, and the final SESA will be submitted after taking the stakeholders' comments into consideration.
\n\n4. Approach and Methodology
\n\nIn this context, the consultant is expected to utilize mixed methods, combining both qualitative and quantitative approaches, accompanied by a review of the published literature on the topic. The consultant has full flexibility to determine the tools to be used (e.g., research, surveys, case studies, focus group discussions, etc.) during the project period, provided prior approval is obtained from the Project Management Unit (PMU).
\n\nAdditionally, the consultant must ensure a comprehensive explanation of the methodology and tools used, as previously mentioned.
\n\n5. Governance and Accountability
\n\n6. Professional Qualifications
\n\nThis consultancy should provide a team of personnel of proven competence and experience to undertake the tasks defined by these Terms of Reference. Team members shall have the prerequisite experience specified in relation to their assignments and shall have an overall background in relevant areas. The team will consist of the following key experts:
\n\nOne of the experts listed above will be the Team Leader (TL). He/She must have a proven:
\n\n7. Deliverables and Schedule
\n\nThe deliverables, as indicated above, include the following:
\n\n\n\n
| \n\t\t\t Phase Name \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables Name \n\t\t\t | \n\t\t\t\n\t\t\t Timeline \n\t\t\t | \n\t\t\t\n\t\t\t Payment (%) \n\t\t\t | \n\t\t
| \n\t\t\t Inception & Scoping \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable #1: Inception report \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t 20% \n\t\t\t | \n\t\t
| \n\t\t\t Impact Assessment \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable #2: Knowledge gaps & assessment report \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t 20% \n\t\t\t | \n\t\t
| \n\t\t\t Action Plan Formulation \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable #3: Main strategy document and detailed action plan \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t 20% \n\t\t\t | \n\t\t
| \n\t\t\t SESA Full Report \n\t\t\t | \n\t\t\t\n\t\t\t Deliverable #4: Final Report (Approved by PMU) \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t 40% \n\t\t\t | \n\t\t
9. Risk Management
\n\nWe foresee some potential risks that should be addressed with a management policy if they occur. These risks include, for example:
\n\nIdentified Risks:
\n\nProposed Mitigation Strategies:( Optional )
\n\n\n\n
\n\n
Annexes
\n\n- **Annex 1**: Enviromental and Social Commitment Plan (ESCP)
\n\nhttps://drive.google.com/file/d/17z_waw8z_q6Ve2r0R5cl4xYqV_AfA7Ni/view?usp=sharing
\n\n- **Annex 2**: Fieldwork Saftey Policy
\n\nhttps://drive.google.com/file/d/1nlVURS1Hw4QAUkup3O-OaNKCdgBj8CCx/view?usp=sharing
\n\n\n\n
[1] The first 3 governorates are located along Suez Canal; the fourth is located in Sinai Peninsula; and the last 2 are located in Upper (southern) Egypt.
\n\n[2] For Supporting Egypt’s Universal Health Insurance System Project, February 2020
\n\n"},{"id":"OP00348638","notice_type":"Request for Expression of Interest","noticedate":"28-Mar-2025","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2025-04-11T00:00:00Z","submission_deadline_time":"17:00","project_ctry_name":"Ukraine","project_id":"P504171","project_name":"Lifting Education Access and Resilience in times of Need in Ukraine Program","bid_reference_no":"LEARN-2.2-CONCEPT","bid_description":"Development of Conceptual Frameworks for Educational Domain","procurement_group":"CS","procurement_method_code":"CQS","procurement_method_name":"Consultant Qualification Selection","contact_address":"01135, Kyiv, Peremohy ave, 10","contact_ctry_name":"Ukraine","contact_email":"kateryna.kovtun@mon.gov.ua","contact_name":"Kateryna Kovtun","contact_organization":"Ministry of Education and Science of Ukraine","contact_phone_no":"+380 (96) 730-9889","contact_web_url":"https://mon.gov.ua/","submission_date":"2025-03-28T00:00:00Z","notice_text":"
REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES – FIRMS SELECTION)
\n\nUKRAINE
\n\n\n\n
Country: Ukraine
\n\nProgram: «Lifting Education Access and Resilience in times of Need in Ukraine Program»
\n\nGrant №: TF0C5794
\n\nProject №: P504171
\n\nAssignment Title: Consultancy Services for the Development of Conceptual Frameworks for Educational Domains
\n\nContract Package ID: LEARN-2.2-CONCEPT
\n\n\n\n
Ukraine and the World Bank have signed the agreements for the Program "Lifting Education Access and Resilience in times of Need in Ukraine Program" (hereinafter referred to as the LEARN).
\n\nThe objectives of the LEARN are: to (i) improve teaching and learning conditions; and (ii) to strengthen the management capacity of the education system.
\n\nFurthermore, the Investment Project Financing (IPF) is secured under the Grant Agreement between Ukraine and the International Bank for Reconstruction and Development and the International Development Association, acting as the administrator of the Ukraine Relief, Recovery, Reconstruction, and Reform Multi-Donor Trust Fund (URTF GRANT NUMBER TF0C5794) (hereinafter the IPF will be referred to as the Project).
\n\nThe Ministry of Education and Science intends to use a portion of these funds for authorized payments for consulting services, for which this REoI has been issued.
\n\nConsulting services (hereinafter referred to as "Services") include: developing updated educational domain concepts that align with the State Educational Standard, ensuring a structured, competency-based approach to curriculum design and instructional planning. The concepts refer to detailed subject-area frameworks that define key learning objectives, expected student competencies, cross-disciplinary integration, and assessment principles. These documents will serve as guiding references for curriculum developers, educators, and educational material creators, ensuring a consistent and modernized approach to teaching across all grades.
\n\nThe consulting company selected based on the results of the selection process must:
\n\nThe expected period for the Consultant to provide services for the development of conceptual frameworks for the educational sectors, including the organization and conduct of the final event, is approximately 4 calendar months.
\n\nDetailed information regarding the provision of the specified Services is provided in the Terms of Reference (hereinafter referred to as "TOR"), which is attached.
\n\nThe Ministry of Education and Science of Ukraine (hereinafter referred to as the "Client") invites qualified consulting companies (hereinafter referred to as "Consultants") to express their interest in providing the specified Services. Interested Consultants must provide information that confirms their qualifications and experience required to perform the Services.
\n\nThe evaluation of the expressions of interest provided by the Consultants will be carried out based on the following criteria:
\n\nGeneral experience of consulting firm:
\n\nParticular experience of consulting firm in the field of assignment:
\n\nAvailability of technical and organizational capabilities:
\n\nCriteria for evaluating the Consultant's qualifications:
\n\n| \n\t\t\t № \n\t\t\t | \n\t\t\t\n\t\t\t Requirement \n\t\t\t | \n\t\t\t\n\t\t\t Score \n\t\t\t | \n\t\t
| \n\t\t\t 1. \n\t\t\t | \n\t\t\t\n\t\t\t General experience of consulting firm \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t
| \n\t\t\t 2. \n\t\t\t | \n\t\t\t\n\t\t\t Particular experience of consulting firm in the field of assignment \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 2.1. \n\t\t\t | \n\t\t\t\n\t\t\t Experience in the development of conceptual frameworks, strategies, or models in the education sector or other domains relevant to the subject matter of the procurement will be considered an advantage \n\t\t\t | \n\t\t\t\n\t\t\t 45 \n\t\t\t | \n\t\t
| \n\t\t\t 2.2. \n\t\t\t | \n\t\t\t\n\t\t\t Documented experience executing educational projects for international organizations (e.g., World Bank, UNICEF, or equivalent) \n\t\t\t | \n\t\t\t\n\t\t\t 30 \n\t\t\t | \n\t\t
| \n\t\t\t 3. \n\t\t\t | \n\t\t\t\n\t\t\t Availability of technical and organizational capabilities \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total: \n\t\t\t | \n\t\t\t\n\t\t\t 100 \n\t\t\t | \n\t\t
The attention of interested Consultants is drawn to Section III, items 3.14, 3.16, and 3.17 of the World Bank Procurement Regulations for IPF Borrowers, dated September 2023 (hereinafter referred to as the "Procurement Regulations"), which contains the World Bank's policy regarding conflict of interest.
\n\n\n\n
Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\n\n\n
Selection of a Consultant will be performed in accordance with Consultant’s Qualification-based Selection (CQS) method following World Bank’s Procurement Regulations.
\n\nFurther information may be obtained at the address below during office hours from 09.00 to 18.00
\n\nof Kyiv time.
\n\nExpressions of interest must be submitted in Ukrainian or English via email to the address: kateryna.kovtun@mon.gov.ua Cc: serhiy.artemenko@uiherp.org; oleksandr.radchenko@uiherp.org by 5:00 PM Kyiv time on April 11, 2025.
\n\nExpressions of interest to be clearly marked: "LEARN-2.2-CONCEPT: Expression of Interest".
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
TERMS OF REFERENCE
\n\n\n\n
Consultancy Services for the
\n\nDevelopment of Conceptual Frameworks for Educational Domains
\n\n\n\n
Strategic, financial and people management
\n\n\n\n
Contract No. [LEARN-2.2-CONCEPT]
\n\nWorld Bank Project ID No.: P504171, Grant Number: TF0C5794
\n\n\n\n
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\n\n
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\n\n
\n\n
\n\n
List of acronyms and abbreviations
\n\n\n\n
MOES: Ministry of Education and Science of Ukraine
\n\nNUS: New Ukrainian School
\n\nIBRD: International Bank for Reconstruction and Development
\n\nPDF: Portable Document Format
\n\nWord: Microsoft Word Document Format
\n\n\n\n
\n\n
Development of Conceptual Frameworks for Educational Domains
\n\nI. BACKGROUND
\n\n\n\n
Ukraine and the World Bank have signed the agreements for the Program "Lifting Education Access and Resilience in times of Need in Ukraine Program" (hereinafter referred to as the LEARN).
\n\n\n\n
The objectives of the LEARN are: to (i) improve teaching and learning conditions; and (ii) to strengthen the management capacity of the education system.
\n\n\n\n
Furthermore, the Investment Project Financing (IPF) is secured under the Grant Agreement between Ukraine and the International Bank for Reconstruction and Development and the International Development Association, acting as the administrator of the Ukraine Relief, Recovery, Reconstruction, and Reform Multi-Donor Trust Fund (URTF GRANT NUMBER TF0C5794) (hereinafter the IPF will be referred to as the Project).
\n\n\n\n
The Project complements the LEARN by supporting the piloting of the NUS reform in grades 8 to 12 and strengthening the MoES’capacity for education system management.
\n\n\n\n
The Project will provide technical support to pilot the NUS reform in selected schools for grades 8 to 12, through: (i) developing, printing, delivering, and testing teaching and learning materials for the NUS Pilot; (ii) developing and carrying out training programs to teachers, school principals, and their deputies; (iii) providing technical assistance to design a fit-for-purpose instrument for measuring teacher classroom practices and to implement said instrument in a sample of classrooms in grades 8 and 9; and (iv) providing STEM, ICT, and other required equipment aligned with the NUS standards to schools in the NUS Pilot at the basic education level for grades 8 to 12.
\n\nImportantly, the IPF will also strengthen the management capacity of the MoES to manage, monitor, and evaluate the rollout of the NUS reform through: (i) providing technical assistance to the MoES’ units responsible for NUS implementation; (ii) strengthening the Ukrainian Institute of Education Development (“UIRO”) capacity; (iii) creating a Special Online Platform (“SOP”) for State Final Examination (“DPA”); (iv) modernizing the education management information system (“AIKOM”); (v) improving the education infrastructure planning.
\n\nIntegration with Conceptual Frameworks for Educational Domains
\n\n\n\n
This activity focuses on developing updated educational domain concepts that align with the State Educational Standard, ensuring a structured, competency-based approach to curriculum design and instructional planning and is necessary for achieving the Project’s objectives, particularly in relation to the development, printing, delivery, and piloting of educational and didactic materials for the NUS pilot project; as well as the development and implementation of training programs for teachers, school principals, and their deputies.
\n\n\n\n
The concepts refer to detailed subject-area frameworks that define key learning objectives, expected student competencies, cross-disciplinary integration, and assessment principles. These documents will serve as guiding references for curriculum developers, educators, and educational material creators, ensuring a consistent and modernized approach to teaching across all grades.
\n\nScope and Impact
\n\nWith a funding commitment of $415 million and a timeline extending to 2027, LEARN represents a transformative effort to ensure every child in Ukraine has access to safe, high-quality education. The initiative not only addresses immediate challenges posed by the conflict but also lays the groundwork for a resilient and future-ready education system.
\n\nThe Consultant’s role in this program is critical, as they will design and implement robust frameworks and strategies to meet the evolving demands of Ukraine’s education system. These efforts will contribute to long-term educational recovery, resilience, and equity, ensuring that Ukrainian students are prepared for the challenges of a globalized, knowledge-driven world.
\n\nII. OBJECTIVE
\n\nThis activity focuses on developing updated educational domain concepts that align with the State Educational Standard, ensuring a structured, competency-based approach to curriculum design and instructional planning. The concepts refer to detailed subject-area frameworks that define key learning objectives, expected student competencies, cross-disciplinary integration, and assessment principles. These documents will serve as guiding references for curriculum developers, educators, and educational material creators, ensuring a consistent and modernized approach to teaching across all grades.
\n\nPurpose of the Conceptual Frameworks for Educational Domains
\n\nThe development of the conceptual frameworks serves multiple interconnected purposes:
\n\nFramework Implementation
\n\nThe frameworks will act as comprehensive guides that:
\n\nAdditionally, the Consultant will develop a user-friendly digital portal that enables educators, policymakers, and other stakeholders to conveniently access domain-specific content, refine searches through robust filtering, and share best practices and teaching tools. This portal will be regularly updated via an administrative interface to align with Ukraine’s evolving educational needs, fostering collaboration and ensuring the frameworks remain relevant. To conclude the project and encourage broader engagement, a final event will be organized to present the completed frameworks and portal, gather feedback, and outline next steps for their implementation.
\n\nThe assignment will adhere to the policies and regulations outlined by Ukrainian legislation and the World Bank, ensuring that the frameworks are practical, adaptable, and responsive to both immediate and long-term needs. These efforts aim to position Ukraine’s education system as a model of resilience, inclusivity, and excellence, empowering students to thrive in a globalized world.
\n\nIII. SCOPE OF SERVICES
\n\nThe selected consultant will be responsible for delivering the following key components to support the development and implementation of conceptual frameworks for 10 educational domains: (i) language and literature; (ii) foreign languages; (iii) civic and historical; (iv) maths; (v) science; (vi) technology; (vii) art; (viii) social and health; (ix) IT; (x) physical education. Each task must be executed with precision, professionalism, and alignment with the outlined goals and requirements.
\n\nComponent 1. Formation of Expert Teams and Development of Conceptual Frameworks
\n\nThe consultant will form 10 expert teams (the final list of experts is approved by the Ministry of Education and Science of Ukraine) and coordinate the development of conceptual frameworks for 10 educational domains. These frameworks will serve as comprehensive guides for modernizing the education system and aligning it with the goals of the "New Ukrainian School" (NUS) and international best practices.
\n\nDefinition and Components of Conceptual Frameworks
\n\nConceptual frameworks are strategic documents that outline the vision, objectives, and practical components of each educational domain. They provide clear guidance for educators, policymakers, and curriculum developers. Each framework must include:
\n\nThe consultant must ensure that the development process is collaborative and inclusive, involving stakeholders such as educators, policymakers, and domain-specific experts.
\n\nAdditional Requirements for Priority Domains (Technological, Natural Sciences, Arts)
\n\nFor the three priority domains (technological, natural sciences, and arts) the consultant must also develop the following additional components:
\n\nComponent 2: Organization of the Final Event – Project Presentation
\n\nThe consultant will organize and facilitate a final event to officially present the outcomes of the project, including the finalized conceptual frameworks for educational domains. The event will serve as a platform to engage key stakeholders, showcase the results, and highlight the next steps for implementation.
\n\nEvent Format
\n\nLogistical Support
\n\nThe consultant will ensure seamless organization and logistics for the event, including:
\n\nThe final event aims to:
\n\nComponent 3: Editing and Layout of the Conceptual Frameworks and supporting materials
\n\nThis component focuses on ensuring the conceptual frameworks are polished, visually engaging, and effectively disseminated to key audiences. It also incorporates creative elements to make the frameworks more relatable and engaging for children, educators, and the broader community.
\n\nC3.1. Literary Editing
\n\nC3.2. Graphic Design and Layout of the Finalized Conceptual Frameworks
\n\nC3.3. Development of 10 Illustrated Characters Representing the Educational Domains
\n\n\n\n
Implementation Timeline and Requirements
\n\n● The assignment must be completed within the agreed-upon timeline, with all deliverables adhering to the policies and regulations outlined by Ukrainian legislation and the World Bank.
\n\n● The consultant is expected to ensure seamless coordination with the Ministry of Education and Science of Ukraine throughout the process, maintaining clear communication and regular updates.
\n\nComponent 4: Development of a Digital Portal (Database) for Educational Domains
\n\nThe goal of this component is to create a user-friendly digital environment (an online portal) that enables all stakeholders—teachers, methodologists, administrators, experts, and others—to quickly and effectively access structured information on educational domains, their competence potential, learning outcomes, and other key aspects.
\n\nThe solution should consist of:
\n\nThe portal is not expected to be a technically complex or high-load IT system, but rather a custom-built web interface designed for clarity, accessibility, and ease of use.
\n\nThe system should be developed using open architecture and interoperable standards to allow for potential integration with national education platforms in the future.
\n\nCore Portal Functionality
\n\n\n\n
\n\n
Data Structure and Display
\n\n\n\n
\n\n
Implementation Timeline and Requirements
\n\nThe development of draft conceptual frameworks for all 10 educational domains must precede any editing or graphic design work (Component 3).
\n\nLiterary editing and layout/design of the finalized frameworks (Component 3.1 and 3.2) must be completed before the final dissemination event (Component 2), to ensure high-quality materials are available for presentation.
\n\nThe digital portal (Component 4) should be populated and finalized in parallel with or immediately after the completion of the designed frameworks.
\n\nThe Consultant is expected to propose a detailed implementation timeline in their Inception Report, including key milestones and indicative delivery dates for each component and sub-component. This timeline should reflect the logical dependencies between tasks and ensure readiness of deliverables for public presentation.
\n\n\n\n
Draft Implementation Timeline and Milestones
\n\n| \n\t\t\t Milestone \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t Indicative Deadline \n\t\t\t | \n\t\t
| \n\t\t\t M1. Expert Teams Formed \n\t\t\t | \n\t\t\t\n\t\t\t All 10 domain-specific expert teams selected and approved by MOES \n\t\t\t | \n\t\t\t\n\t\t\t Week 1 \n\t\t\t | \n\t\t
| \n\t\t\t M2. Draft Conceptual Frameworks Completed \n\t\t\t | \n\t\t\t\n\t\t\t Initial drafts for all 10 domains submitted \n\t\t\t | \n\t\t\t\n\t\t\t Weeks 2-4 \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t M3. Internal Review & Feedback Cycle \n\t\t\t | \n\t\t\t\n\t\t\t Feedback from NIO, MOES, and relevant stakeholders collected and integrated \n\t\t\t | \n\t\t\t\n\t\t\t Week 5 \n\t\t\t | \n\t\t
| \n\t\t\t M4. Finalization of Framework Content \n\t\t\t | \n\t\t\t\n\t\t\t Final version of the content before editing and design \n\t\t\t | \n\t\t\t\n\t\t\t Week 6 \n\t\t\t | \n\t\t
| \n\t\t\t M5. Literary Editing Completed (Component 3.1) \n\t\t\t | \n\t\t\t\n\t\t\t Edited versions of all frameworks ready for layout and design \n\t\t\t | \n\t\t\t\n\t\t\t Week 7 \n\t\t\t | \n\t\t
| \n\t\t\t M6. Graphic Design & Layout Finalized (Component 3.2) \n\t\t\t | \n\t\t\t\n\t\t\t Print-ready and digital formats of all frameworks completed \n\t\t\t | \n\t\t\t\n\t\t\t Week 8 \n\t\t\t | \n\t\t
| \n\t\t\t M7. Web Portal Development Completed (Component 4) \n\t\t\t | \n\t\t\t\n\t\t\t Fully functional portal launched, populated with finalized content \n\t\t\t | \n\t\t\t\n\t\t\t Weeks 7-9 \n\t\t\t | \n\t\t
| \n\t\t\t M8. Final Dissemination Event Organized and Delivered (Component 2) \n\t\t\t | \n\t\t\t\n\t\t\t Offline event in Kyiv with presentations, materials, and stakeholder participation \n\t\t\t | \n\t\t\t\n\t\t\t Week 10 \n\t\t\t | \n\t\t
| \n\t\t\t M9. Final Deliverables Submitted \n\t\t\t | \n\t\t\t\n\t\t\t Full documentation, reports, editable files, and summary of activities submitted to the MOES \n\t\t\t | \n\t\t\t\n\t\t\t Week 11 \n\t\t\t | \n\t\t
\n\n
IV. DELIVERABLES
\n\nThe Consultant is required to deliver the following outputs, ensuring all deliverables meet the detailed requirements outlined in the Scope of Work:
\n\n1. Component 1: Developed Conceptual Frameworks for Educational Domains
\n\n2. Component 2: Final Event Report
\n\n3. Component 3: Designed and Finalized Conceptual Frameworks and Supporting Materials
\n\n3.1. Edited Frameworks
\n\n3.2. Designed Frameworks
\n\n3.3. Illustrated Characters Representing Educational Domains
\n\n4. Component 4: Fully Operational Web Portal and Ten (10) Landing Pages
\n\n5. Monthly Progress Updates
\n\nSubmission Requirements
\n\nThis deliverable structure ensures that all outputs are comprehensive, visually engaging, and effectively disseminated to the intended audiences, supporting the success of the project.
\n\nV. REQUIREMENTS
\n\n5.1. Consultant
\n\nThe following minimum requirements (fail/pass) shall be applied to determine the Consultant’s qualification:
\n\nGeneral requirements
\n\n\n\n
\n\n
Specific experience
\n\n\n\n
Team Composition and Expertise
\n\n5.2. Staff
\n\nThe Consultant shall provide suitably qualified professionals in terms of expertise and time allocation to complete the activities required under the scope of work and to achieve the project objectives within the specified time, cost, and quality parameters.
\n\nThe Consultant’s team shall include Key Experts who possess relevant expertise and experience to design and implement the conceptual frameworks. Additionally, adequate administrative staff, such as secretaries and translators, shall support the team throughout the Assignment.
\n\nThe Consultant is expected to propose the number and type of personnel necessary for the effective and high-quality execution of the services. The costs for all proposed personnel shall be included in the financial proposal. The Consultant shall also ensure that all proposed staff members are available during the times specified in the Assignment.
\n\nThe minimum expected staff inputs for the Assignment are summarized below:
\n\n| \n\t\t\t Category \n\t\t\t | \n\t\t\t\n\t\t\t Expert \n\t\t\t | \n\t\t\t\n\t\t\t Predicted Monthly Hours \n\t\t\t | \n\t\t\t\n\t\t\t Min. Experts per Domain \n\t\t\t | \n\t\t\t\n\t\t\t Max. Experts \n\n\t\t\tper Domain \n\t\t\t | \n\t\t
| \n\t\t\t Key Experts \\(per each educational domain) \n\t\t\t | \n\t\t\t\n\t\t\t A2-KE1. Education Domain Leader \n\t\t\t | \n\t\t\t\n\t\t\t 80 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t A2-KE2. Practical Implementation Expert \n\t\t\t | \n\t\t\t\n\t\t\t 160 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t A2-KE3. Visionary Expert \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
| \n\t\t\t Total Key Experts \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t 21 \n\t\t\t | \n\t\t
| \n\t\t\t Supporting Staff (per project) \n\t\t\t | \n\t\t\t\n\t\t\t A2-SS1. Administrative Coordinator \n\t\t\t | \n\t\t\t\n\t\t\t 80 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t A2-SS2. Graphic Designer \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t A2-SS3. Literary Editor \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t Total Supporting Staff \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
| \n\t\t\t Grand Total (per project) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 113 \n\t\t\t | \n\t\t\t\n\t\t\t 215 \n\t\t\t | \n\t\t
\n\n
5.2.1. Qualifications of Key Experts
\n\nA2-KE1. Education Domain Leader – Focuses on defining the strategic vision and ensuring that the conceptual frameworks for relevant educational domains align with national standards, the New Ukrainian School (NUS) reform, and the Ministry of Education and Science of Ukraine (MoES) priorities. Engages with stakeholders and advises on long-term implementation scenarios.
\n\nQualifications and Skills:
\n\nMaster’s degree in education management, pedagogy, or a related field.
\nAt least 2 years of experience in steering or managing education projects at the national or international level.
\nDemonstrated familiarity with competency-based approaches and government/donor-funded educational programs.
\nExcellent communication and leadership skills, with proven experience guiding diverse expert teams.
A2-KE2. Practical Implementation Expert – Focuses on designing and coordinating the practical application of the conceptual frameworks in classroom settings. Develops model programs, teaching guides, and assessment methods, ensuring they meet competency-based standards. Collaborates with educator-practitioners to refine and pilot these solutions.
\n\nQualifications and Skills:
\n\nUniversity degree in pedagogy, curriculum design, or a relevant domain.
\nAt least 3 years of hands-on experience in teaching, curriculum development, textbook creation, or teacher training.
\nSolid track record of applying modern teaching methodologies, including competency-based instruction.
\nStrong project coordination skills and experience with piloting or evaluating new educational approaches.
A2-KE3. Visionary Expert – Focuses on researching and incorporating global best practices and emerging trends (e.g., PISA, Education 4.0, Education 5.0) to enhance the conceptual frameworks. Identifies and adapts innovative educational strategies to the Ukrainian context in consultation with the other key experts.
\n\nQualifications and Skills:
\n\nMaster’s degree in education, social sciences, or a related field.
\nAt least 3 years of experience in educational research, reform, or innovation.
\nProven ability to synthesize diverse data sources into actionable recommendations.
\nFamiliarity with international competence frameworks and a strong understanding of how to localize global education trends.
5.2.2. Minimum qualifications of Supporting Staff
\n\nA2-SS1. Administrative Coordinator – Facilitates communication, scheduling, and logistical arrangements for the project team. This role is crucial for ensuring smooth coordination and documentation of project activities.
\n\nQualifications and Skills:
\n\nA2-SS2. Graphic Designer – Focuses on creating coherent, visually appealing designs for all deliverables (e.g., frameworks, training materials), ensuring consistency and clarity across print and digital media.
\n\nQualifications and Skills:
\n\nA2-SS3. Literary Editor – Focuses on language accuracy, style consistency, and clarity in all project documents (in Ukrainian, and in English if needed). Ensures standardized terminology use and adherence to editorial guidelines.
\n\nQualifications and Skills:
\n\nCVs for Supporting Staff are not examined prior to the signature of the Contract and should not be included in technical proposals.
\n\nThe mobilization of Administrative Coordinator shall be transparent and shall be based on the above pre-defined criteria, including professional qualifications, language skills and work experience and shall be subject to approval by MOES.
\n\nThe MOES agreement to a proposed expert shall be obtained prior to mobilization based on a curriculum vitae supplied by the Consultant. Key experts must confirm their qualifications by providing detailed CVs, highlighting their experience, skills, and relevance to the scope of the project. The CVs should include specific examples of prior work, as well as professional references to validate the information provided.
\n\nThe Consultant should identify all technical and support staff that will be needed for the timely implementation of Assignment. In this respect, the Consultant is expected to specify number and availability of all technical and support staff to demonstrate that objectives can be met. It is therefore a requirement to provide names of technical and support staff, although CVs will not be required.
\n\nThe Consultant shall select and hire other experts as required according to the profiles identified in their Methodology and these Terms of Reference.
\n\nIt is permissible for the Consultant to outsource the organization of events (e.g., workshops, training sessions, stakeholder meetings) to a specialized service consultant. The selection, engagement, and management of any such external consultant will be at the Consultant's discretion, subject to the prior approval of the Ministry of Education and Science of Ukraine. All arrangements must align with the specified project scope, budget, and quality requirements.
\n\n5.3. Implementation arrangement
\n\nThe Consultant
\n\nThe Consultant shall be responsible for support in all aspects and costs of its team during the Services. The Consultant shall be responsible for engaging and payment of local personnel, including competent bilingual (Ukrainian-English) secretarial assistance to cover administrative/translation support. The Consultant shall also make their own allowance for additional technical, administrative, and other support staff.
\n\nThe MOES may provide an office facility.
\n\nThe Consultant should provide for their own all the logistics, renting, consumables, computers, laptops, and equipment required for providing services smoothly and shall make the provision in their financial proposal accordingly. The provision should be made as rentals only, including maintenance, and no provision for the purchase of any items towards logistics should be made in the Financial Proposals.
\n\nThe Consultant will report on all aspects of the contract to the authorized person of the Client.
\n\nFor the implementation, the Consultant should take into consideration the COVID-19 and war crisis-related restrictions and the volatile security situation in Ukraine. Depending on the nature of the restrictions at the starting date of the Contract, the Consultant might need to start with remote and desktop work before having the possibility to conduct fieldwork and/or prefer to mobilize local consultants for the first steps of the Contract. The Consultant is advised to explore all arrangements for engaging local personnel and benefiting from their knowledge and expertise.
\n\nThe Client
\n\nThe Client shall be responsible for the implementation of the overall Project and the Consultant’s Assignment shall be managed and monitored by the Client’s Implementation group.
\n\nAll communication between the Client and the Consultant shall be in writing in English and/or Ukrainian. Regarding payments to the Consultant, modifications of the Consultant’s contract, issuance of the Consultant’s requests for the Client’s preliminary approval, and other similar cases and activities, for which the Client believes to be mandatory for such a way of correspondence, the correspondence shall be maintained by printed documents, in a sufficient number of copies, submitted to the Client. For all other cases, correspondence through electronic mail is acceptable with previous agreements on a list of recipients from both sides.
\n\nThe Client shall make available all existing data, documents, reports, and studies in reference to Assignment and necessary for the successful implementation of the Services. The Consultant shall be fully responsible for verification, interpretation, and use of such material and data. The Consultant must not disclose received data/documents to any third party not included in the Assignment implementation.
\n\nMost of the available information is in Ukrainian language. The Consultant will arrange for the translation, as necessary, at their own expense.
\n\nAll the products, deliverables, reports, training materials, etc., that are produced under Assignment are the property of the MOES.
\n\nEquipment
\n\nNo equipment is to be purchased on behalf of the Client as part of this service contract or transferred to the Client at the end of this contract. Any equipment related to this contract which is to be acquired by the Client must be purchased by means of a separate supply tender procedure.
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"},{"id":"OP00311057","notice_type":"Request for Expression of Interest","noticedate":"18-Sep-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-10-07T00:00:00Z","submission_deadline_time":"10:00","project_ctry_name":"Rwanda","project_id":"P171462","project_name":"Commercialization and De-Risking for Agricultural Transformation Project","bid_reference_no":"RW-RAB-365917-CS-QCBS","bid_description":"Hiring a Consultancy firm to carry out an Environmental Social Impact Assessment (ESIA) & Environmental and Social Management Plans (ESMPS) for Gashora marshland","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"P. O Box 5016\nKicukiro District, Rubilizi\nKigali-Rwanda\nEmail : infos@rab.gov.rw","contact_ctry_name":"Rwanda","contact_email":"stephen.rwamulangwa@rab.gov.rw","contact_name":"Stephen Rwamulangwa","contact_organization":"Rwanda Agriculture and Animal Resources Development Board","contact_phone_no":"+250788305780","contact_web_url":"www.rab.gov.rw","submission_date":"2024-09-18T00:00:00Z","notice_text":"
The Government of Rwanda has received financing from the International Development Association (IDA) toward the cost of the Commercialization and De-risking for Agricultural Transformation (CDAT) Project and intends to apply part of the proceeds for consulting services of hiring a Consultancy firm to carry out an Environmental Social Impact Assessment (ESIA) for Gashora irrigation scheme.
\n\nThe Terms of Reference (TOR) related to this assignment are attached to this request for expressions of interest.
\n\nThe Rwanda Agriculture and Animal Resources Development Board (RAB) / Commercialization and De-risking for Agricultural Transformation (CDAT) Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the above Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Expression of Interest (EOI) will include: core business and years in business, relevant experience, technical and managerial capability of the firm.
\n\nTo be able to submit an expression of interest, International and National consulting firms who are not registered in E-procurement system, are advised to register themselves through www.umucyo.gov.rw
\n\nNB.:
\n\nSubmission of expression of interest via other channels than Umucyo E-Procurement System shall not be considered. In case of Joint-Venture, only the lead firm must submit the Expression of Interest, otherwise the EOI will be rejected.
\n\nThe shortlisting criteria are:
\n\nThe shortlist will contain five (5) to eight (8) firms.
\n\nThe attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fourth Edition September, 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
\n\nConsultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\nA Consultant will be selected in accordance with the criteria set out in the Request for Proposals.
\n\nExpressions of interest must be delivered through e-procurement system on www.umucyo.gov.rw by the time indicated in the system.
\n\nTERMS OF REFERENCE FOR ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT(ESIA) FOR IRRIGATION REHABILITATION WORKS OF GASHORA MARSHLAND CDAT SITE
\n\nRwanda is committed to become an upper-middle income country by 2035 and a high-income country by 2050. A modern and high performing agriculture sector, well integrated into regional and global supply chains, is one of the country’s key drivers of growth. The required transformation in agriculture needs to be built on competition and innovation and achieve higher productivity rates through private sector-led investment and development.
\n\nRwandan agriculture is mostly rain-fed, and therefore more exposed to weather-related risks, especially to severe, frequent, and prolonged dry spells occurring during the cropping seasons. Irrigation investments have significant potential to address these challenges and to improve the productivity of farmers who depend on rain-fed agriculture, through improving yields and increasing cultivation in the dry season. Irrigation scheme requires infrastructure investment, operation and maintenance costs and Farmers in drought-prone areas requires adequate infrastructure to cope with such conditions. The expansion of the irrigation network is the only way to expand the effective land area and reduce climate-related production risks through improved technologies and practices.
\n\nIt is in this regard that the “Commercialization and De-Risking for Agricultural Transformation Project’’ hereafter “CDAT project” will invest in expanding and upgrading the irrigation area infrastructure through rehabilitation or development of marshlands including diversion weirs and other irrigation facilities and land husbandry development. Gashora Marshland (command area 800 ha) located in Bugesera District of Eastern Province, is one of the irrigation sites to be upgraded by CDAT project. Therefore, these Terms of Reference (ToRs) are for consultancy services to provide Rwanda Agriculture and Animal Resources Development Board with the full study for Environmental and Social Impact Assessment of Hydro-Agricultural development works. In addition to these ToRs, the study will be conducted in accordance with World Bank’s Environmental and Social Standards (ESSs), the provisions of the laws and regulations that govern EIA in Rwanda and will require application for EIA Clearance to Rwanda Development Board (RDB).
\n\nThe Government of Rwanda (GoR) is pursuing its efforts to accelerate private sector-led growth and further reduce poverty. This is performed through the implementation of various sustainable development programs and projects. The “Commercialization and De-Risking for Agricultural Transformation Project’’ hereafter “CDAT project” is among the development projects designed under the Rwanda Agriculture and Animal Resources Development Board (RAB), funded by the World Bank (WB) for a period of 5 years. The objectives of the project are to increase the use of irrigation and commercialization among producers and agribusiness firms in supported value chains and to increase access to agriculture finance. The project beneficiaries are farmers’ cooperatives, commercial farmers, and small and medium-sized agri-enterprises.
\n\nThe project has four components.
\n\nComponent 1: Value Chain and Infrastructure Development, it aims to increase marketable volumes in supported value chains and provide targeted climate sensitive infrastructure support. The component will finance public goods such as irrigation infrastructure, land husbandry, extension provision, and research and development of improved seeds. Under this component, they are 3 subcomponents : (i) Irrigation rehabilitation and development focuses to expand the irrigated area and increase marketable output from irrigated agriculture, (ii), Land husbandry with objective to protect the watershed areas that drain to the irrigation sites under Subcomponent 1.1, increase the productivity of these areas, and prevent soil erosion , (iii) Innovation and services for agri-business value chain development aims to increase value addition and marketability by addressing critical constraints that directly affect the commercialization of the targeted value chains.
\n\nComponent 2: Agricultural Finance and Insurance, the objective of this component is to increase access to financial products and services to farmers and cooperatives for the commercialization of the sector. Under this component, 2 subcomponents have developed: (i) Scaling up agricultural finance to set the foundation for expanding the supply of affordable financial services and products, (ii) Strengthening agricultural insurance by strengthening the quality and effectiveness of agriculture insurance offered through the NAIS, which seeks to de-risk the agricultural sector using market-based insurance mechanisms and fintech solutions.
\n\nComponent 3: Covers project management to ensure the smooth implementation of the project and will support all aspects of project management such as: (i) project staffing and their training; (ii) procurement and financial management; (iii) environmental and social risk management and compliance; (iv) monitoring and evaluation; (v) equipment and operating costs; (vi) communication and knowledge management.
\n\nComponent 4: Contingency Emergency Response Component will allow for rapid reallocation of the project’s uncommitted funds in the event of an eligible emergency.
\n\nTherefore, various activities were developed under these components and subcomponent and their implementation requires carrying out civil works related to the rehabilitation of existing or development of irrigation infrastructure. Under subcomponent 1.1, works related to pre-feasibility and feasibility studies, preparation of detailed designs, construction supervision and quality assurances, construction of irrigation water abstraction, delivery, distribution, and drainage structures will be implemented in 31 irrigation schemes identified in different districts countrywide.
\n\nRehabilitation of irrigation and drainage network canals and construction of hydraulic structures (diversion weir, water intake, drops, small bridges, culverts, etc.) may present some environmental and social risks, particularly relating to potential economic displacement, community health and safety, and protection of biodiversity.
\n\nThe Government of Rwanda committed to implement CDAT Project in accordance with the World Bank Environmental and Social Standards (ESSs), national environmental laws and regulations, and International Environmental and Social Conventions that Rwanda is signatory. It is within this regards that different safeguards instruments have been prepared for CDAT Project and disclosed on World Bank and RAB websites; the available CDAT project safeguards instruments to refer to include: Environmental and Social Management Framework (ESMF), Environmental and Social Commitment Plan (ESCP), Resettlement Policy Framework (RPF), Labor Management Plan (LMP), Stakeholder Engagement Plan (SEP), Master, Master Emergency Response Plan (MERP) and Pest Management Plan (PMP). In addition to the above-mentioned safeguard instruments, the consultant will refer to the Project Appraisal Document (PAD) also available on RAB website.
\n\nCDAT Project interventions in Gashora site are principally the hydro-agricultural development and land husbandry activities of Gashora Marshland (800 ha for irrigation and 400ha for land husbandry), located in Bugesera District, Eastern Province. It is stretching along river Akagera in Gashora, Ririma and Juru Sectors. The Environmental and Social Impact Assessment (ESIA) study will be conducted for the construction of key hydraulic infrastructure (weirs/intakes) and various supporting arrangements needed to boost rice agriculture production at this site. The Gashora Marshland perimeters are situated at around 58.9 Km from Kigali, the Capital city of Rwanda and about 19 Km from Nyamata, the city of Bugesera District.
\n\nFigure 1: Gashora Marshland location
\n\nThrough Organic Law No 27/2021 of 10/06/2021 on land tenure in Rwanda, ruling that marshlands belong to the State and cannot be definitively ceded to private parties, individuals or acquired under the pretext of having occupied them for a long period (art. 33); with reference to this article and to the provisions of the Constitution of the country, the GoR has proceeded to the recovery of the lands of the marshes long exploited by the peasants, then to their redistribution according to the policy aimed at both monoculture in the zones but also access of formerly landless peasants to rice fields. This resulted, above all, in the Bugesera plain (Gashora), the fragmentation of rice plots and the establishment of operating conditions including monoculture, payment of an operating fee land tenure, respect for instruction in the variety to be cultivated, the grouping of rice farmers in cooperatives, the sale to the cooperative of all rice production (the rice farmer is not authorized to keep only seeds and a small amount of self-consumption).
\n\nThe GoR found a great need to invest in irrigation and hydro-agricultural developments in order to face the consequences of climate change and exploit the water resources that are hitherto little used in agriculture. Rwanda has already made investments implications for irrigation in the Gashora marshes and CDAT Project interventions will target the rehabilitation of existing perimeters as well as new sites. To promote the practice of irrigation in agriculture, actors who use water in a perimeter have been brought together for efficient water management as highlighted in the Ministerial Order N° 001/11.30 of 23/11/2011 establishing associations of water users in the irrigation programs. The association of water users is thus made up of peasant farmers through their cooperatives and the water management body. This body is responsible for the operation and maintenance of the perimeter.
\n\nThe Northern and central areas, included the marshland, are fed by water coming from the channel linked to the Akagera River, while the Southern area is fed by Rweru Lake. There are two main pumping systems made of a first pumping station, that lift water from the canal/lake up to about 25 meters to a sedimentation tank connected to a feeder tank; a second pumping station, fed by the tank that lift water up to about 60 meters to the reservoir. From the reservoir the pipe network reaches the irrigable areas of the hillside. A pipe connects the northern reservoir to other two reservoirs, by two pumping stations that lift water only for domestic use.
\n\nThe marshland is irrigated by a system of canals, fed by the main canal coming from Akagera River after a low stage pumping. A second pumping station is located in the Eastern of the marshland to drain it.
\n\nThe main components that would attract attention during ESIA study will be all works in relation with the rehabilitation and improvement of irrigation development facilities:
\n\nA. Land husbandry activities
\n\nB. Rehabilitation of irrigation-drainage network
\n\nC. Service Road network
\n\nD. Post-Harvest Infrastructure
\n\n\n\n
The above activities require the preparation of an Environmental and Social Impact Assessment (ESIA). The ESIA will be prepared in accordance with the requirements of (i) Article 33 of the Law N° 48/2018 of 13/08/2018 determining the modalities of protection, conservation, and promotion of environment in Rwanda; and (ii) World Bank’s Environmental and Social Standards (ESSs) provided by the current Environmental and Social Framework (ESF) that replaced the environmental and social safeguard policies that have been in use over the last 4 decades. These Standards are designed to avoid, minimize, reduce or mitigate the adverse environmental and social risks and impacts of the project. The World Bank (WB) and the Government of Rwanda (GoR) agreed that CDAT will trigger all environmental and social Standards of the WB, except ESS7 (Indigenous Peoples/Sub-Saharan African Historically Underserved Traditional Local Communities).
\n\nThese Terms of Reference were prepared not only to guide the evaluation of extent of negative impacts of the project on the environment, but also to identify measures that should contribute to avoid, reduce, compensate or mitigate the identified negative impacts during implementation of the project. The objective of this ESIA is to ensure environmental due diligence according to Rwandan Law and compliance to the Safeguard standards of the World Bank.
\n\nThe objective of the assignment is to assist RAB/CDAT Project to develop an Environmental and Social Impact Assessment (ESIA) to ensure that irrigation rehabilitation works for Gashora Marshland are done in full compliance with Rwanda’s and the World Bank’s Environmental and Social Framework (ESF) and regulations.
\n\nThe specific objectives are (i) to assess the potential environmental and social impacts of the CDAT project’s proposed rehabilitation works at Gashora Marshland whether positive or negative and propose measures which will effectively guide the implementation; and (ii) to inform the project preparation process of the potential impacts of different alternatives, and relevant mitigation measures (including implementation requirements).
\n\nThe main objective of this ESIA study is to identify and assess impacts resulting from the proposed project to the biophysical, social and economic environment. Anticipated positive and negative impacts and risks from the proposed project will be assessed in accordance with the GoR laws and the World Bank Safeguards Policies. The consultant will:
\n\n\n\n
The present terms of reference were designed to guide the study for Environmental and Social Impact Assessment of the existing irrigation scheme rehabilitation, irrigation and Land Husbandry works of Gashora site, located in Bugesera District for the account of CDAT project following the conditions and the requirements of these terms of reference.
\n\nThe present study will consist of collecting and analysing available data using appropriate techniques to achieve the goals of this consultancy. It will come up with realistic proposals and recommendations after consultations with Ministry of Environment (MoE) and its agencies, Rwanda Development Board (RDB), Rwanda Environment Management Authority (REMA), Ministry of Agriculture and Animal Resources/ Single Project Implementation Unit MINAGRI/SPIU, Districts authorities and local communities.
\n\nThe ESIA study team will also provide a site specific environmental and social management plan including pest management plan, health and Safety plan, Labor Management Plan that:
\n\n\n\n
In order to gather the required data, field surveys in selected sites and their surrounding catchments will be required. This will be done in close collaboration with RAB/SPIU World Bank and KOICA funded projects, Rwanda Development Board (RDB) and other project stakeholders.
\n\nThe selected firm will conform to the regulations of Rwanda Environmental Management Authority (REMA) regarding ESIA process in Rwanda and will prepare the ESIA report in compliance with World Bank’s Environmental and Social Standards (ESSs), especially ESS1 related to the Assessment and Management of environmental and Social Risks and Impact, ESS2 related to Labor and Working Conditions, ESS3 related to Resource Efficiency and Pollution Prevention and Management, ESS4 related to the Community Health and Safety, ESS 5 related to the Land Acquisition, Restriction on Land Use and Involuntary Resettlement, ESS6 related Biodiversity Conservation and Sustainable Management of Living Natural Resources, ESS8 related to Cultural Heritage and ESS10 related Stakeholder Engagement and Information Disclosure.
\n\nThe present Terms of Reference were prepared not only to guide the evaluation of extent of negative impacts of the project on the environment, but also to identify realistic measures capable to avoid, reduce, compensate, or mitigate the identified negative impacts during implementation of the project.
\n\nThe ESIA report will present mitigation measures and monitoring plans for identified impacts. The report will be based on the above terms of reference and will be submitted to CDAT Project under RAB/SPIU WB-KOICA in one printed copy, along with a soft copy, for evaluation and approval. The report will be presented to the public during a validation workshop involving relevant stakeholders for their comments.
\n\nThe consultant should concisely summarize significant findings and recommended actions. Describing the significant findings and key recommended actions. Describe project residual risks after implementation of the proposed mitigation measures.
\n\nThe consultant should include the following information (based on the latest project design) as relevant: location; general layout; size, capacity, etc; preconstruction activities; project/construction history, construction activities; schedule, staffing and support; facilities and services; operations; required off-site investments; life span. Undertake a comprehensive literature review of relevant documentation and provide a summary report dealing with those aspects relevant to the construction of the project and its ancillary facilities. This section should cover institutional arrangements to describe responsibilities for environmental and social risk management for the project.
\n\nProject Description
\n\nThis description should include the following topics such as:
\n\nProject Characteristics
\n\nIn providing a description of the project development, issues such as site layout, design and size/scale, as well as any existing development on site, are considered.
\n\nDescription of Site Layout
\n\nThe description of the development by the consultant will include such issues as follows:
\n\n\n\n
Description of Design
\n\nIn providing a description of the significant physical characteristics of the proposed development, the following aspects may be included:
\n\nDescription of Construction Phase
\n\n\n\n
The section will:
\n\n\n\n
This part concisely describes the proposed project activities and its geographic, ecological, social, and temporal context, including any offsite investments that may be required (e.g., dedicated pipelines, water supply, housing, and raw material and product storage facilities, etc). It indicates the need for any resettlement plan with a map showing the project site and the project's area of influence.
\n\nIt provides detailed information on the following:
\n\n\n\n
This section assesses the dimensions of the study area and describes relevant physical, biological, and socioeconomic conditions, including any changes anticipated before the project commences. It also takes into account current and proposed development activities within the project area but not directly connected to the project. Data should be relevant to decisions about project location, design, operation, or mitigation measures. The section indicates the accuracy, reliability, and sources of the data.
\n\n\n\n
Describe relevant trends within the project area for potential cumulative impacts. Include description of ESIA methodology used. In this chapter, provide the summary of review of existing studies and available data. Identify data gaps and areas not covered by appropriate studies, using good international practice and World Bank requirements as benchmarks. Propose actions to close such gaps, including costs and time estimates. A baseline description should cover the following topics:
\n\n| \n\t\t\t The bio-physical environment: \n\n\t\t\t
\n\n\t\t\t The socio-economic environment: \n\n\t\t\t
\n\n\t\t\t Cultural Heritage \n\n\t\t\t
| \n\t\t
Analysis of the project alternatives and selection criteria in terms of siting, design, technology selection, construction techniques and phasing, given the degree of associated environmental and social impacts, and operating and maintenance procedures. This section will also address the assessments of infrastructure safety based on the proposed design alternatives. The comparative analysis should address (and quantify where possible): the environmental and social impacts; the feasibility of impact mitigation; capital and recurrent costs; the suitability of options under local conditions; related institutional, training and monitoring requirements. State the basis for selecting the proposed design, including the minimization of risk. To the extent possible, quantify the costs and benefits of each alternative, incorporating the estimated costs of any associated mitigating measures.
\n\nDetailed assessment of the anticipated impacts to the environment, social and economic aspects of the area covered by the project, including the upstream, downstream and tributary areas. Impacts should include analysis of safety, risks, health and waste management implications by the project. This chapter should indicate the scale of impacts, and clearly identify the social impacts under World Bank’s Environmental and Social Standards (ESSs), especially ESS1 related to the Assessment and Management of environmental and Social Risks and Impact. ESS4 related to the Community Health and Safety, ESS8 relating to Cultural Heritage, as well as other social risks and impacts that are not covered under those ESS2 related to labor working conditions, ESS3 related to Resource Efficiency and Pollution Prevention and Management, ESS5 related to Land Acquisition, Restrictions on Land Use and Involuntary Resettlement and ESS 10 relating to Stakeholder Engagement and Information Disclosure; whether the identified impacts are irreversible or reversible, permanent, or temporary, direct or indirect, large scale or local to project site. Identify residual impacts of this project, which cannot be avoided or mitigated. Also, this chapter should address issues connected to climate change and climate variability, investigating matters such as changes in flow regime (volumes, seasonal variation), sediment transport and re-sedimentation; this chapter should also provide possible adverse impacts associated with the access roads construction some post-harvest infrastructure (drying grounds and storages & drying shelters), sand colluvium and river protection on site, Gender dimensions of the project including Gender Based Violence (GBV) and potential for Sexual Exploitation and Abuse (SEA) for future project workers. Potential scenarios and their impacts on operation should be outlined and considered. Whenever possible describe impacts quantitatively, in terms of environment costs and benefits and assign economic values where possible. Analyze benefit sharing options that could be extended to the potential project affected persons and the appropriate stakeholders’ engagement plan that is accessible to the various project stakeholders.
\n\n\n\n
In this analysis, distinguish between significant positive and negative impacts, direct and indirect impacts, and immediate and long-term impacts. Identify impacts that are unavoidable or irreversible. Special attention should be given to downstream and upstream impacts resulting from construction and operation. Wherever possible, describe impacts quantitatively, in terms of environmental costs and benefits. Assign economic values when feasible. Specific attention should be given to:
\n\nSocial and environmental impacts occurring during construction phase in respect of:
\n\nImpacts occurring during operational phase in respect of:
\n\nThe consultant should provide the description, clearly and consistently and identify four key aspects of the impacts from the development, namely its character, magnitude, duration, and consequence. The consultant should describe:
\n\nMagnitude
\n\nDuration
\n\n\n\n
Consequences
\n\n\n\n
Indirect Impacts
\n\nThe consultant will be required to analyze indirect impacts which are caused by the interaction of effects, or by associated or off – site developments, are classed as indirect impacts.
\n\nThe ESMP identifies measures and actions in accordance with the mitigation hierarchy that
\n\nreduce potentially adverse environmental and social impacts to acceptable levels. The plan
\n\nwill include compensatory measures, if applicable. Specifically, the ESMP:
\n\n(i) Identifies and summarizes all anticipated adverse environmental and social impacts
\n\n(ii) Describes—with technical details—each mitigation measure, including the type of impact
\n\nto which it relates and the conditions under which it is required (e.g., continuously or in
\n\nthe event of contingencies), together with designs, equipment descriptions, and operating
\n\nprocedures, as appropriate;
\n\n(iii) Estimates any potential environmental and social impacts of these measures; and
\n\n(iv) Takes into account, and is consistent with, other mitigation plans required for the project
\n\n(e.g., for involuntary resettlement),
\n\nThis section includes also mitigation plan and monitoring plan, the capacity development and training and Implementation schedule. The ESMP should be presented in the form of a table including not limited to the following.
\n\nMitigation plan:
\n\nMonitoring plan:
\n\nThe ESMP identifies monitoring objectives and specifies the type of monitoring, with linkages
\n\nto the impacts assessed in the environmental and social assessment and the mitigation
\n\nmeasures described in the ESMP. Specifically, the monitoring section of the ESMP provides
\n\n(a) a specific description, and technical details, of monitoring measures, including the parameters
\n\nto be measured, methods to be used, sampling locations, frequency of measurements,
\n\ndetection limits (where appropriate), and definition of thresholds that will signal the need for
\n\ncorrective actions; and
\n\n(b) monitoring and reporting procedures to (i) ensure early detection of
\n\nconditions that necessitate particular mitigation measures, and (ii) furnish information on the
\n\nprogress and results of mitigation.
\n\nThe Monitoring plan should be presented in the form of a table including not limited to the following:
\n\nUndertake an inclusive (gender, intergenerational, and vulnerability and disability sensitive) public and stakeholder consultations. Stakeholder and public consultations should be transparent, accessible to stakeholders involved in terms of venue, timing and language, and conducted in consideration of socially acceptable means in relation to the project area. A record of public consultations – disaggregated by gender, age and if possible social status - and other records that will indicate participation of interested and affected parties throughout the ESIA study process, including surveys used to seek views of affected stakeholders; date and location of consultation meetings; a list of attendees, their affiliation, contact addresses and a summary. This section needs to present an approach to ongoing stakeholder engagement. In addition, a grievance redress mechanism should be described in this section. The report should be disclosed after its clearance by the borrower and donor. The consultancy firm should indicate how the disclosure will be done in this section.
\n\nThe report should include all information necessary to the project review such as lists of data sources, project background reports and studies, and any other relevant information to which the developer/consultant’s attention should be directed. It should also provide detailed designs/plans of construction, the water canalization and wastewater treatment systems, etc.
\n\nThese are written materials; both published and unpublished, used in the preparation of the study report.
\n\n\n\n
The consultancy to conduct ESIA study and produce ESIA report for Gashora Marshland CDAT site will be prepared and finalized within 6 months effective from the date of commencement letter reception.
\n\n\n\n
\n\n
\n\n
The payment modalities are breakdown as follows:
\n\nThe interested consulting firms should provide information to demonstrate that they have the required qualifications and relevant experience to perform this task. The eligible criteria are:
\n\n\n\n
To realize this assignment, the selected firm will recruit competent and qualified personnel with proven experience in similar services. Key personnel needed for this study by the firm will have the minimum qualifications below:
\n\n\n\n
The key personnel must have the following minimum experience:
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
"},{"id":"OP00309675","notice_type":"Request for Expression of Interest","noticedate":"09-Sep-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-09-23T00:00:00Z","submission_deadline_time":"10:00","project_ctry_name":"Rwanda","project_id":"P171462","project_name":"Commercialization and De-Risking for Agricultural Transformation Project","bid_reference_no":"RW-RAB-356689-CS-QCBS","bid_description":"Hiring a Consultancy firm to undertake detailed design study and supervision for irrigation development works of Gatuna marshland","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"RAB SPIU Located in Kacyiru sector, Gasabo District in Kigali City","contact_ctry_name":"Rwanda","contact_email":"infospiu@rab.gov.rw","contact_name":"Steph RWAMULANGWA","contact_organization":"Procurement Department","contact_phone_no":"+250 788461866","contact_web_url":"www.lwh-rssp.minagri.gov.rw","submission_date":"2024-09-09T00:00:00Z","notice_text":"
The Government of Rwanda has received financing from the International Development Association (IDA) toward the cost of the Commercialization and De-risking for Agricultural Transformation (CDAT) Project and intends to apply part of the proceeds for consulting services of Hiring a Consultancy firm to undertake detailed design study of Gatuna marshland.
\n\nThe Terms of Reference (TOR) related to this assignment are attached to this request for expressions of interest.
\n\nThe Rwanda Agriculture and Animal Resources Development Board (RAB) / Commercialization and De-risking for Agricultural Transformation (CDAT) Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the above Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Expression of Interest (EOI) will include: core business and years in business, relevant experience, technical and managerial capability of the firm.
\n\nTo be able to submit an expression of interest, International and National consulting firms who are not registered in E-procurement system, are advised to register themselves through www.umucyo.gov.rw
\n\nN.B.:
\n\nSubmission of expression of interest via other channels than Umucyo E-Procurement System shall not be considered. In case of Joint-Venture, only the lead firm must submit the Expression of Interest, otherwise the EOI will be rejected.
\n\nThe shortlisting criteria are:
\n\nThe firm should have at least ten (10) years of general experience in Consultancy Services with specific references proven by certificates of good completion and signed contracts in water resources engineering and irrigated command area.
\n\nThe shortlist will contain five (5) to eight (8) firms.
\n\nThe attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fourth Edition September, 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
\n\nConsultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\nA Consultant will be selected in accordance with the criteria set out in the Request for Proposals.
\n\nExpressions of interest must be delivered through e-procurement system on www.umucyo.gov.rw by the time indicated in the system.
\n\n\n\n
TERMS OF REFERENCE FORFEASIBILITY AND DETAIL DESIGN STUDY FOR GATUNA IRRIGATION AND DRAINAGE PROJECT (167Ha) LOCATED IN GICUMBI DISTRICT
\n\nThe World Bank approved $300 million in financing under the International Development Association’s (IDA’s) grant, credit, and Scale Up Window to help the Government of Rwanda increase the use of irrigation and commercialization among producers and agribusiness firms in supported value chains, and to increase access to agricultural finance.
\n\nThe Commercialization and De-Risking for Agricultural Transformation Project (CDAT) will support the Government to provide services and create an enabling environment for the private actors throughout the agricultural value chain. It will finance public investments in the seeds sector, develop and rehabilitate irrigation systems on over 17,600 ha, provide accompanying land husbandry development on about 11,000 ha in surrounding water catchment areas to increase productivity and promote climate smart agriculture.
\n\nThe project will also support commercialization by helping farmers’ access markets and availing matching grants for investments in mechanization, post-harvest infrastructure and processing equipment. A CDAT challenge fund will invest in particularly innovative solutions for the sector that can be brought to scale. The project is nationwide and is foreseen to directly benefit at least 235,000 households, including women and youth. In partnership with financial institutions, the Commercialization and De-Risking for Agricultural Transformation Project will seek to enhance access to affordable financial services and products in the agricultural sector by providing short and long-term financing and reducing risks and challenges faced by agricultural value chains through strengthening market linkages and scaling up agriculture insurance.
\n\nOne of the projects being considered for implementation by CDAT is the development of the lower part of Mulindi marshland located near Gatuna in Gicumbi District. A Feasibility Study is required to consider alternatives for developing this marshland, and if reasonable alternatives are found a Detail Design study is then needed to support implementation of the project.
\n\nRwanda’s economy relies heavily on agriculture as a sector contributing around 30% to the GDP. Nearly 70% of the rural population is employed in agriculture. The Government of Rwanda in its national policies clearly indicates agriculture as a vehicle for economic growth. The National Strategy of Transformation and PSTA IV emphasize agriculture development as a means to achieve the goal of poverty reduction and ensuring food security.
\n\nThe goal of the project is to develop financially sustainable irrigation and drainage services, and increase farmers’ agricultural revenue in the project area.
\n\nThe overall objective of the study is to undertake Feasibility and Detail Design studies to develop flood control, drainage, and irrigation for about 167 ha of the Mulindi marshland near Gatuna. The study must meet the World Bank project appraisal requirements and should consider multipurpose development opportunities and ensure they are technically feasible, economically and financially viable, socially acceptable and environmentally sustainable.
\n\nThe specific objectives of the assignment are to carry out relevant technical investigations and studies comprising of water resources (hydrologic and hydro-geologic) assessment, socio-economic assessment, agricultural soils and agronomic studies, topographical surveys, geotechnical investigations, hydraulic studies and design, and undertake feasibility and detail design studies for developing flood control and drainage of the Gatuna marshland. Similarly, the studies will determine the needs/demands and the potential for multipurpose infrastructure development.
\n\nThe study will be carried out in two phases; feasibility and detail design. The feasibility study will select, examine, and rank various alternatives for flood control, irrigation and drainage. If the feasibility study results in alternatives that seem reasonable to the Client, then the Consultant will proceed with the detail design study. The feasibility study will examine three or four alternatives and provide design drawings, cost estimates, and economic analyses sufficiently accurate to enable decisions to be made on project viability. In addition, the definition of the project components, organizational arrangements and procedures will be detailed enough to permit the executing agencies to use the study as guidance on project implementation.
\n\nThe study will entail feasibility and detail design studies that include preparation of designs, cost estimates, and implementation arrangements for the finally agreed development alternative for irrigation, flood control, drainage, and watershed management associated with the project. The feasibility and detail studies will comprise analyses related to: (a) basin-wide water resources (qualitative and quantitative), (b) drainage and flood management, (c) watershed management plan, (d) topographic survey, (e) geologic and geotechnical investigations, (f) soils and agronomy, (g) cropping patterns, (h) overall agricultural potential and support services including market and value chain development for maximum land resource use (i) land tenure, (j) environmental and social analyses, (k) institutional analysis, (l) water management and operation and maintenance, and (m) economic and financial analysis in close consultation with farmer communities and other stakeholders. This project must adhere with international best practice, policies/guidelines and safeguards.
\n\nThe Consultant shall define in consultation with the Client and other stakeholders the scope of the project options, assess the practicability of the development, and provide the basis for decision making on the choice of design options. The Consultant shall define the benefits (direct and indirect) and costs, and determine financial feasibility, economic justification and cost recovery. The Consultant will adopt participatory approaches to ensure the optimal involvement of stakeholders from national to community levels, during the study. In planning and scheduling of the tasks, the Consultant should note that not all tasks will be conducted in linear fashion and the Consultant should propose a schedule on how the tasks can be scheduled to meet the objectives of the assignment and for optimal linkage/sequencing.
\n\nGatuna - General Location
\n\nThe Gatuna flooded area is located adjacent to the Uganda border in the downstream part of the Mulindi marshland in the valley between Cyumba and Kaniga Sectors of Gicumbi District in the Northern Province. Approximately 167 ha or marshland that stretches about 2.7 km is frequently flooded, severely impacting the production of this fertile area.
\n\nConsidering the rainfall pattern of the area and the current main crop which is tea in the valley, irrigation is not needed as much as drainage, but once it is realized that irrigation is needed during the dry season, the existing streams have high base flows which may be enough to fulfill irrigation requirements without the need for a storage dam.
\n\nInterceptor drain and main drain for Existing Scheme
\n\nFarmers in the most downstream 167 ha flooded area have shifted from tea to growing other crops on raised beds or have left plots in fallow.
\n\nFlooded area of Mulindi Marshland near Gatuna
\n\nThe design study aims to address irrigation, flood control and drainage issues in the lowest 167 ha of Mulindi marshland at Gatuna . The area faces challenges such as high ground water level, frequent flooding, and inadequate drainage systems, impacting agricultural productivity and environmental sustainability. This study intends to provide comprehensive solutions for optimizing land usage, enhancing efficient drainage, controlling drainage to support irrigation (mainly subsurface), and mitigating flooding through improved drainage systems.
\n\nThe inception stage will consist of:
\n\nThe methodology for the inception report will consist of the followings:
\n\nThe data to be used during the design study will be reported at the phase of inception. The data to be collected will include but not be limited to:
\n\nThe Consultant shall:
\n\nAt the Inception Phase the consultant will identify and carry out the preliminary selection based on established multi-criteria analysis in advance by the consultant to come up with three to four promising alternative that will be analysed in the feasibility Phase. When evaluating design study alternatives to design drainage systems, the following factors will be considered:
\n\nBefore proceeding to the feasibility design phase, the 3 selected alternatives from the Inception Study phase will be compared and analysed to determine the most suitable to be further studied in the feasibility design phase.
\n\nThe scope of the services of the consultancy, during the development of the Feasibility Study, shall contain, but not be limited to the following:
\n\nThe purpose of this assessment is to understand the socio-economic profile of the beneficiary and potentially affected communities, to enable project design to meet their development needs and mitigate negative impacts. This assessment shall serve as a baseline which will help project planning, diagnostic monitoring and impact evaluation purposes that should result into:
\n\nUsing internationally recognized methodologies/standards, the Consultant shall:
\n\nThe information obtained from the surveys will be used as a baseline for conducting a project socio-economic impact assessment. Combined with other technical studies, the outcome of this task should be adequate enough to be used as input for “with project” and “without project” scenario evaluations at economic and financial analysis stage.
\n\nIn addition, the Consultant will identify the project communication needs and propose the appropriate communication strategy using the above information.
\n\nThe Consultant shall:
\n\nTo determine the maintenance needs and cost of removing sediment from the drains , the Consultant will assess the sediment regime and total sediment transport of the river system in the project areas. This will include determination of the sediment (suspended and bedload) yield. Additional sediment data shall be collected during the course of the consultancy, which will require limited sediment sampling to the extent possible.
\n\nThe Consultant will provide a detailed assessment and evaluation of the direct and indirect effects of water quality and water quantity change on downstream ecosystems dependent on periodic natural flooding, water quality during low flow periods, turbidity due to changes in sediment transport regime, social considerations (like loss of water access and livelihoods), cumulative effects and any potential riparian issues (in the river catchment and downstream of the proposed flood control schemes) due to the proposed developments to inform devising of mitigation measures.
\n\nCollect samples of water from run-of-river flows, assess quality for agricultural use and, if practical and economic, propose measures for amelioration.
\n\nThe objective of this task is to identify/verify, evaluate and physically delineate the areas that can be potentially developed for irrigated /drained agriculture. The area which can potentially be irrigated depends primarily on the ability to control floods but also on the availability and suitability of soil/land and water, combined with the irrigation water requirements, and crops and cropping patterns that are feasible.
\n\nOne of the irrigation methods to be considered especially in the most wet/flat areas is subsurface irrigation by controlling the water level in the drains to maintain a groundwater level near the bottom of the crop root zone. Other irrigation methods for supplementing the subsurface irrigation should also be considered.
\n\nThis task will thus include:
\n\nThe Consultant shall:
\n\nThe Consultant shall then:
\n\nThe Consultants shall collect baseline information on the type of soils, topography and land-use patterns; analyse water-use patterns (rain-fed crops, irrigated crops, drainage, surface and groundwater extraction); examine existing field-crop production and soil management practices; establish and delineate major cropping pattern zones (considering types of irrigated crops grown, crop calendar and cropping intensity); propose schedules of crops for consideration; estimate expected yields and crop water requirements for alternative cropping programs, and examine the existing Agricultural Support Services. The assessment will cover:
\n\nThe Consultant will also analyse the gender division of labour in irrigated agricultural production for each socio-economic group, identify the needs of both women and men related to proposed agricultural activities. Based on the analysis, the Consultant shall formulate the cropping and irrigated agriculture development plans for the proposed schemes including the potential distribution of land areas between the small-scale individual farms and large-scale commercial farms. Also identify suitable and appropriate cropping patterns for each type, estimate farm level crop production volumes, input and production costs, farm budget as well as gross and net returns, and generate incremental benefit estimations for use in the feasibility level economic and financial analyses.
\n\nPropose preliminary farm models with options for type of operation (i.e. from smallholder farmer plus family labor, to emergent commercial farmer with hired labor and large scale mechanized commercial farmer), considering private and government owned land, options and need for relocation of farmers, options for O&M service providers, options for external investors, etc.
\n\nThe aim of this task is to evaluate irrigation water demand under the most optimal scenario (supplementary and/or major irrigation) for the basic design parameters generated by the tasks above. The Consultant shall:
\n\nConsultant will conduct a detailed topographic survey to identify natural drainage patterns, low-lying areas prone to flooding, and potential sites for drainage outlets including along the main drain about 4 km into Uganda.
\n\nThe Consultant shall prepare:
\n\nThe scope for command area development will include the following:
\n\nThe Consultant shall examine the reliability of water supply, considering the various existing and future water uses and identify appropriate water conveyance systems for different sections of the irrigation system to supply water to all parts of the land to be developed and recommend appropriate irrigation methods best suited for the command area. To adapt against potential adverse impacts of climate change and improve water management and use efficiency, the Consultant is expected to introduce such recent innovative water distribution options as using pipes for secondary and tertiary canals which allow for flow measurement, and regulating reservoirs which provide improved control of the main canal and reduce end spillage.
\n\nMoreover, the Consultant shall locate suitable irrigation water diversion structures in the command area and investigate pumping, storage or diversion requirements and reservoir operations required for irrigation with due consideration of floods and siltation in the command area.
\n\nThe Consultant will prepare preliminary designs for major structural and hydraulic elements of the proposed drainage system, including, the main conveyance system, on-farm surface and subsurface drainage system, open and or closed drainage canals system, flood protection and control considering both structural and hydraulic safety.
\n\nThe Consultant shall take into consideration intensive labor engagement and use of local construction capability in case labor is available and local materials during the design as necessary. The Consultant shall prepare the layouts and drawings of the different project components using AutoCAD software. The Consultant shall also prepare a schedule of quantities in line with the latest Civil Engineering Standard Methods of Measurement (CESMM), for use in preliminary cost estimates and the economic and financial analysis.
\n\nThe task objective is to take stock of the baseline condition of the watersheds in the project areas and identify major erosion hotspots areas and interventions required to improve, protect and maintain the watershed in a healthy and sustainable manner. This will in turn address sedimentation risks of drainage canals, irrigation systems and mechanical equipment in order to sustain the proposed infrastructure.
\n\nThe Consultant should:
\n\nThe Consultant will analyze the environmental and social aspects including land acquisition and resettlement sensitivities in each project area and, through the consideration of alternate project designs, develop project proposals that avoid or minimize potential adverse environmental impacts. Specifically, the Consultant should:
\n\nThe assessments will be guided by the national environmental including land acquisition and resettlement related legislation as well as World Bank safeguards.
\n\nThe depth of the assessment will be sufficient to adequately inform the development of alternate project designs, the selection and justification of the preferred alternatives. Project alternatives that substantially convert or degrade important natural habitats should not be considered unless they include equivalent habitat restoration and maintenance within the project area or elsewhere.
\n\nA separate procurement for detailed Environmental and Social Assessment is being undertaken by the Client. The Consultant will coordinate his work with the Environmental and Social Assessment carried out under this separate consultancy and have feedback and incorporate the findings and recommendations of that study in this report.
\n\nDesign features to avoid adverse impacts, minimize land acquisition and involuntary resettlement, or enhance environmental/natural resource services are to be clearly noted in the description of preferred project alternatives, with suitable maps. Acceptability of the final project design will depend not only on its technical and financial feasibility, but also on its environmental and social suitability, including transboundary considerations.
\n\nTo support the design of interventions necessary assessment and design activities to be undertaken include but not limited to the following, taking a complementary approach:
\n\nThe objective of this Task is to design institutional arrangements for the proposed project. The Consultant will assess institutional constraints and opportunities for efficient management of irrigated agricultural production in the project areas. This will cover
\n\nThe Consultant shall establish construction schedules for the implementation of the irrigation and drainage system, outlet works as well as other irrigation and drainage infrastructures. Apart from the construction items of the earthworks and concrete works for the main structures these schedules shall include mobilization, construction of access roads as well as routes to borrow areas, mapping and information on quantity and quality of borrow areas, establishment of the construction camp, provision of housing and transport facilities for supervising staff, construction packaging, work methods and preliminary labor force requirements. In the schedules the Critical Path Method shall be applied. Based on this the disbursement schedule of the project main components will be estimated as an input for the financial and economic analysis.
\n\nThe Consultant shall identify and value the costs and benefits that will arise with the proposed project for purposes of comparison with the situation as it would be without the project and determining the incremental net benefit arising from the project investment. This will involve preparation of financial cost estimates for the various project options and components with expenditure schedules for capital costs, replacement costs, O&M, management costs, etc. for all activities and services. A summary of the financial and economic cost estimates shall be provided in a tabular form and appropriately classified and discussed. All cost estimates must show the foreign and local currency requirements; taxes, subsidies shall be identified and their implications analyzed; physical and price contingency allowances should be quantified appropriately for each component/activity of the projects.
\n\nThe Consultant should prepare estimates of project benefits, which should include: direct/indirect benefits, tangible benefits (arising either from an increased value of production or from reduced costs), intangible benefits (such as new job opportunities. The Consultant will also estimate secondary benefits created or costs incurred outside the project (using shadow pricing techniques/non-market valuation), so that they can be attributed to the project investment, in the economic analysis. Residual values must be calculated. Specifically, for the storage reservoir, the Consultant will identify multipurpose benefits deriving from upstream storage. They will propose a number of scenarios that differ in terms of the use of the stored water (irrigation, flood management, hydropower generation, municipal water supply, etc.) and that maximize the returns on investment in storage. Scenarios should include sensitivity tests involving climate change scenarios.
\n\nThe Consultant shall:
\n\nThe key information for the project shall be presented in tabular format together with key environmental and social information. The Consultant should also provide documented analysis in Excel spreadsheets and based on this analysis make final recommendations on the way forward.
\n\nThe Consultant will prepare the feasibility study and preliminary design reports for the scheme, which shall document the studies and investigations carried out, findings and information. The reports shall contain firm statements on the technical, economic/financial and environmental and social sustainability, and recommendations on project suitability and outlook, if necessary through a multi-criteria analysis. The reports shall include concise executive summaries to make the report more accessible to the public. The results of the investigations shall be compiled and appended either to the report or in a separate volume of the feasibility studies. This volume will aim at evidencing that the amount of investigation carried out brings a sufficient understanding of the site conditions to finalize the project layout and cost estimate with an acceptable level of contingencies at feasibility level. The reports will form a decision point on whether to advance the studies, in case viable options have been identified, or terminate the studies in case all options are non-feasible. In the former, the Consultant in consultation with the Client and stakeholders shall agree on the best design alternatives/layouts, for which detailed designs shall subsequently be prepared.
\n\nThe client reserves the right to cancel the feasibility phase of the contract based on results of alternatives presented in the inception. If the option including the dam is chosen as best alternative, the consultant will elaborate the terms of reference for tendering the detailed design of selected alternative, but once the best alternative is only the drainage system the consultant will continue with detail design phase.
\n\nThe objective of this phase is to prepare the detail design for the selected alternatives presented in the feasibility Study including a draft and final detail design report, design drawings, bill of quantities, unit price market survey, tender documents, technical specifications, and terms of references for hiring both a contractor and a supervisor.
\n\nThe Consultant will improve the topographical field survey of the feasibility phase for the selected alternative, and produce the following deliverables:
\n\nGeneral plans and profiles showing the infrastructure and alignment of the proposed catchment areas, irrigation and drainage of command area. (These shall be prepared in AutoCAD format as well as superimposed on Google Earth (KML file), Arc GIS readable format (shape file format). The plans view superimposed on Google Earth on top of the page the longitudinal profiles on the lower part of the page then the cross-section on a separate page, all shall show features such as rivers, streams, farms, valleys, marshy areas, gullies, rock (if visible), etc.), The plans and profiles shall be subdivided into a length of not more than 500 meters per sheet on A0 size drawings. All font sizes used shall be readable on A3 drawings. All data on actual survey points shall be provided in soft copy in a format readable by AutoCAD, Civl3D, ArcGIS and other standard software design and surveying packages. All survey points shall have an x, y and z value tied to the local coordinate system.
\n\nThe drawings are made by:
\n\nDrawings are made by topographical layouts and hydraulic structures drawings.
\n\nTopographical layouts (A0): These layouts will include:
\n\nImplementation layouts (A0 format):
\n\nImplementation layouts will be developed on the basis of topographical layouts and all the basic data allowing, on one hand to accurately calculate the volume of land related to earthworks drainage canals (primary and secondary), drainage channels and roads as well, and on other hand to determine the number of structures and estimate the size and the quantity. These include:
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Prepare detail designs for the main canals and related structures. The design should be prepared using (a) slope stability analysis for prevention of landslides along the canals; (b) hydraulic analyses including assessment of water losses at different reaches of the canal/pipes; and (c) suitable design parameters for the canals/pipes including side slopes, cross-sections, and freeboards, diameters, friction losses, protection drainage, crossing points etc. Assessment should be made of the need for cost-effective canal lining where technically required.
\n\nThe consultant will carryout geotechnical investigation with trial pits along the proposed irrigation canal and irrigation drainage for the purpose of identifying the soil type along the route and then recommend measures either lining with concrete or other technically feasible options. Besides it will be also useful for the preparation of BoQ by understanding the sub-surface condition
\n\nReview and refine the design capacity of the drainage systems; prepare the design of secondary, tertiary, and other irrigation and drainage control structures; conduct hydraulic and stability analysis of the individual structures to ensure proper distribution of water in the canal/pipe networks for better valorisation of plots. Hydraulic and distribution structures are to be designed for their ability to transparently and accurately convey water to their respective outlet. Determine suitable locations and prepare detail designs for structures that may be required along the canal/pipe. Recommend the type of construction materials to be used for structures such as culverts, road crossings, outlets, bridges, inverted siphons, flumes, and drop structures. Use standard type of structures to facilitate future operation and maintenance.
\n\nIt is to be noted that the consulting firm should identify the source and location with coordinates of materials to be used during construction with estimated quantities.
\n\nPrepare the detail design of irrigation-drainage and flood control networks. These will be mostly surface irrigation-drainage and flood control structures. sub-surface drainage may be proposed and designed when deemed necessary.
\n\nFollowing the post-harvest and office structures need assessment conducted during feasibility stage, the Consultant will prepare the detail design of such structures that meet community/users’ needs (e.g., roads, power, water distribution networks and office buildings, post-harvest and handling facilities with basic utilities, etc.).
\n\nTo ensure stakeholder-wide appreciation and ownership of the assignment outputs and recommendations, the consultant is expected to organize a coordination workshop to present the draft designs to the client and stakeholders. During this workshop, the client will ensure all logistics of the participants
\n\nBased on the comments provided on the draft detail designs and outcome of the stakeholder workshop, the consultant shall prepare detail designs . These include preparations of detailed drawings, detailed unit price market survey, BOQs, technical specifications, cost estimates, and bidding documents.
\n\nAfter incorporating the comments in the final designs, the consultant is expected to organize a coordination workshop to present the final designs and outputs to client in technical workshop, during this workshop the client will ensure all related logistics.
\n\nRevisit and refine the estimates of irrigation requirements for the selected irrigation technologies to be applied, taking into account of various irrigation efficiencies that are likely to be achieved, prepare detail design drawings including longitudinal plan, profiles, and cross-sections of the main and tertiary canals/secondary pipes and typical designs for their respective structures. Prepare design of three (3) representative tertiary blocks including tertiary canals and appropriate on-farm distribution systems.
\n\nPrepare suitable technical specifications for the use of materials, workmanship, inspection schedules, plant, and equipment in the construction of irrigation infrastructures Reference to brand names, catalog numbers or other details that limit any materials or items to a specific manufacturer is not allowed unless stated that is must be “equal or better”.
\n\nConsultant shall prepare bills of quantities and project cost estimates based on unit price of materials obtained during the market survey for the final detail design report clearly indicating activities to be carried out by contractors.
\n\nFor each scheme, the consultant shall prepare separate detailed implementation schedules for activities to be carried out by contractors.
\n\nA draft of the detail design report will be circulated for consultation to the Client and other key stakeholders prior to moving on to the final detail design report. The report shall include the following elements:
\n\nWhile conducting this assignment, the consultant will provide the client with short periodic progress updates. However, the client may request the consultant at any time to present any desired clarification about the progress of the assignment when it is determined to be necessary.
\n\nThe Consultant will produce a series of reports in English during the assignment. All the reports will be prepared in Word format with tables and graphs prepared in Excel format as well as Maps and design drawings in shapefile and CAD formats. All reports to be of internationally accepted standards. All the raw data (calculation notes) collected will be submitted to Client. The reports will make full use of diagrams, Gantt Charts, photos, tables etc to make the reports accessible to a wide readership, also whose first language might not be English. The report will be submitted to SPIU-CDAT/RAB in printed copies, along with an electronic copy for evaluation and approval.
\n\nThe Consultant shall arrange and make PowerPoint presentations, of the reports, maps and drawings, to the Client and other key stakeholders at workshops no more than 2 weeks after each submission.
\n\nThe Consultant will be expected to employ the most effective methodology and standards to achieve results with optimal national stakeholder involvement. In addition, the Consultant will be expected to:
\n\nInternational Standards shall be used for the studies, and their application shall be appropriately referenced. ICOLD dam design criteria shall be used to guide the definition of design floods, earthquakes, sediment management etc.
\n\nThe Consultant will produce the following reports and make presentations of the same to the Client. The expected duration of this assignment is 7 months.
\n\n| \n\t\t\t Report \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t No of Copies \n\t\t\t | \n\t\t
| \n\t\t\t Inception Report \n\n\t\t\t(1months) \n\t\t\t | \n\t\t\t\n\t\t\t Contains the updated work plan, state of mobilization, refined work methodology and understanding of assignment, specify submission dates for each of the required technical reports in draft form, issues identified for Client’s attention, proposed content and structure of the various reports. The proposed project schedule shall be broken down by tasks and sub-tasks and presented in Gantt chart form. A presentation shall be made by the Consultant 1 Month after commencement of consultancy services \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Draft Feasibility Report \n\n\t\t\t(2 Months) \n\t\t\t | \n\t\t\t\n\t\t\t The report will contain progress made, including details of the project area, links with existing institutions, lessons from similar projects, an assessment of constraints and opportunities, results from field investigations and surveys, findings of the various drainage assessments, and clear approach that will be taken to analyse and compare the different alternatives. The report will be complete including all information required by this TOR with only minor changes expected for the final submittal. The report will contain a detailed executive summary, a complete technical description of each alternative analysed, including justification, technical and financial analysis, computation, drawings, figures and maps as well as detailed reports on all subjects treated in the scope of the study. A presentation shall be made by the Consultant 3 months after commencement to review and approve the report. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Final \n\n\t\t\tFeasibility Report \n\n\t\t\t(1 Month) \n\t\t\t | \n\t\t\t\n\t\t\t Comments received after the presentation of the draft feasibility report will be addressed and the final report submitted 4 months after commencement. A final presentation is not expected unless there are significant changes made. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Draft Detail Design Report \n\n\t\t\t(2 months) \n\t\t\t | \n\t\t\t\n\t\t\t The draft final report of selected alternative will provide details of in-depth investigations on all aspects of the project. It will include all calculations notes, layout maps, drawings, bill of quantities, and updated financial analyses. These reports will be the basis of engineering works that will be conducted by the contractors. A presentation shall be made by the Consultant 3 months after approval of the interim report and selection of best scenario. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Final Detail Design report \n\n\t\t\t(1 month) \n\t\t\t | \n\t\t\t\n\t\t\t Following comments from the Client, the Consultant will prepare and compile tender documents incorporating general, specific and technical conditions of contract, specifications, bill of quantities, tender drawings and operation and maintenance manuals. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Monthly progress reports \n\n\t\t\t(1st week of every month) \n\t\t\t | \n\t\t\t\n\t\t\t 1-2 page maximum comprising a narrative and bar charts or other graphic presentation, showing details of the Consultant’s progress, changes in the assignment schedule, impediments and proposed remedies will be submitted on a monthly basis. Reports should include a financial summary, indicating amounts invoiced, amounts disbursed, and any other pertinent financial details. \n\t\t\t | \n\t\t\t\n\t\t\t 2 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
Three workshops will be organized to discuss the submitted reports. The workshops will be facilitated by the Client. At each workshop, the Consultant’s key experts will make PowerPoint presentations and provide concise reports for discussion.
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Note: The abovementioned workshops are different from the expected stakeholder public consultative meetings and/or workshops to be organized and facilitated by the Consultant in the project-affected areas for information gathering (as part of Consultant’s fieldwork) and stakeholder review and comments on draft documents during the course of the assignment.
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The firm should have at least ten (10) years of general experience in Consultancy Services with specific references proven by certificates of good completion and signed contracts in water resources engineering and irrigated command area.
\n\nThe study team should be comprised of experienced professionals which will include national/regional/international Consultants as necessary to ensure study relevance and effectiveness. The team should reflect an appropriate mix of disciplines, education, skills and experience, an understanding of underlying development issues, and regional experience. The team should be made up of specialists each with relevant qualifications in the corresponding disciplines and experience in undertaking studies related to irrigation development and watershed management.
\n\nThe areas of expertise required include: irrigation engineering and agriculture development, watershed management, rural development, civil/infrastructure/hydraulic engineering, hydrology, financial and economic analysis, geotechnical engineering, institutional analysis and environmental and social impact assessment. The Consultant may optimize their personnel to demonstrate the competencies required for the assignment. The time input and qualifications of the key experts are as follows:
\n\n| \n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t Person-Months \n\t\t\t | \n\t\t\t\n\t\t\t Competences \n\t\t\t | \n\t\t
| \n\t\t\t Team Leader (Water Resources Engineer) \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Civil/Hydraulic Engineering with a minimum of fifteen (15) years’ general experience with at least five (5) specific references in water resources planning and design and construction supervision of hydraulic structures such as irrigation and drainage systems. Having experience in designing World Bank or other IFI financed irrigation projects in recent years will be an added advantage; strong coordination and leadership skills with proven record over past five years. \n\t\t\t | \n\t\t
| \n\t\t\t Irrigation and Drainage Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualification in irrigation, water resources, or hydraulic engineering, with ten (10) years’ general experience with at least three (3) specific references in the planning and design and construction supervision of irrigation and drainage systems. Expertise in climate change adaptation and resilience will be an added advantage. \n\t\t\t | \n\t\t
| \n\t\t\t Agricultural Planner/ Agronomist \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Agronomy or related sciences with at least seven (7) years’generals experience with three (3) specific references in commercially oriented irrigation or irrigated agriculture development projects. \n\t\t\t | \n\t\t
| \n\t\t\t Structural Engineer \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Structural Engineering and at least seven (7) years’ generals experience with three (3) specific references as structural engineer for design and construction supervision of hydraulic infrastructure projects. \n\t\t\t | \n\t\t
| \n\t\t\t Hydrologist/ Hydro-geologist \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualification in water resources / hydrology, and at least five (5) years’ general experience with three (3) specific references in use of water resources models for surface and groundwater assessments as well as experience in use of GIS/remote sensing in river basins. \n\t\t\t | \n\t\t
| \n\t\t\t Soil Specialist/ Pedologist \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in soil sciences and at least five (5) years’ general experience with three (3) specific references in soil investigation for irrigation and watershed projects. \n\t\t\t | \n\t\t
| \n\t\t\t Land-husbandry specialist \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in soil sciences, agroforestry and at least five (5) years’general experience with three (3) specific references in land husbandry for irrigation and watershed projects. \n\t\t\t | \n\t\t
| \n\t\t\t Economist/ Financial Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in economics, and at least five (5) year’s general experience with three (3) Specific references on development projects, specifically in economic and financial analysis of water resources development projects; and has experiences in irrigation water tariff assessment and design. \n\t\t\t | \n\t\t
| \n\t\t\t Surveyor \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in surveying with demonstrated experience in use of remote sensing/GIS applications. Minimum of five (5) years’ general experience with three (3) Specific references in engineering surveys. \n\t\t\t | \n\t\t
| \n\t\t\t Social development specialist \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in sociology, development studies with five (5) years’ general experience with three (3) Specific references. The Specialist will ensure that socio-economic and gender issues are appropriately included during the project preparation/design stage. Expertise in stakeholder engagement and participatory planning will be an added advantage. \n\t\t\t | \n\t\t
| \n\t\t\t Environmental Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualification in Environment studies and at least five (5) years’ general experience with three (3) Specific references in Environmental Assessments. Knowledge of World Bank Social and environmental safeguards is a must. \n\t\t\t | \n\t\t
| \n\t\t\t Total Man-Months \n\t\t\t | \n\t\t\t\n\t\t\t 30 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
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Data and documentation on hydrological, meteorological, water quality and other relevant aspects of the river basins which the Client may have will be availed to the Consultant; however, the Consultant has the ultimate responsibility for collecting the required data which cannot be made available by the Client from official sources. The Client will:
\n\nProposals should indicate how the funds will be best utilized to achieve the objectives of the assignment. Whilst all of the Consultant’ costs incurred in their participation, supporting the arrangement and running of national and district workshops must be included in the Consultant’s financial proposal, the costs of holding the workshops themselves (costs of venue, participants’ expenses such as transport and accommodation, materials etc.) will be met by the Client and should not be included in the Consultant’s financial proposals. The costs of all other consultations, meetings etc. required by the Consultant to adequately complete the assignment must be included in the financial proposals.
\n\nThe Consultant shall operate their own project office and shall bear all accommodation, local transportation, visas, and other costs necessary to carry out the assignment.
\n\nThe Consultant's fees shall cover the salaries of the entire staff of the Consultant employed on the study. The fees will include provision for all supporting staff and services necessary to carry out the work; hire of vehicles; procurement of equipment and direct costs for travel, freight, accommodation, report production and other expenses. The contract will be for a fixed lump sum and the Consultant will not claim any additional payments to compensate for exchange rate fluctuations or price escalation, and delays in payments of not more than 90 days on the part of the Client. No additional fees have been planned for potential contract extension or adjustment.
\n\nThe amount and schedule of payment of fees will be in accordance with the terms and conditions of the contract agreement finally made between the Consultant and RAB/SPIU/CDAT Project. Notwithstanding this, the following schedule will be used as a basis for negotiation:
\n\n| \n\t\t\t Payment Number \n\t\t\t | \n\t\t\t\n\t\t\t Event \n\t\t\t | \n\t\t\t\n\t\t\t Percentage (%) \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved Inception Report, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved final feasibility Report, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved Final Detail Design Report and Tender documents, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t
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The Consultant will be required to demonstrate in their proposal evidence of adoption and use of a Quality Assurance System (ISO 9001 or equivalent), as well as describe how quality control will be implemented in the course of the project.
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"},{"id":"OP00307702","notice_type":"Request for Expression of Interest","noticedate":"28-Aug-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-09-09T00:00:00Z","submission_deadline_time":"10:00","project_ctry_name":"Rwanda","project_id":"P171462","project_name":"Commercialization and De-Risking for Agricultural Transformation Project","bid_reference_no":"RW-RAB-408439-CS-QCBS","bid_description":"Hiring a Consultancy firm to carry out an Environmental Social Impact Assessment (ESIA) & Environmental and Social Management Plans (ESMPs) for Warufu irrigation scheme","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"P.O. Box 5016 Kigali - Rwanda","contact_ctry_name":"Rwanda","contact_email":"infospiu@rab.gov.rw","contact_name":"Stephen RWAMULANGWA","contact_organization":"RAB/SPIU","contact_phone_no":"0738 461 866","contact_web_url":"http://www.lwh-rssp.minagri.gov.rw","submission_date":"2024-08-28T00:00:00Z","notice_text":"
REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES -– FIRMS SELECTION)
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COUNTRY: Rwanda
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NAME OF PROJECT: Commercialization and De-risking for Agricultural
\n\nTransformation (CDAT) Project
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Credit A No: 7084-RW, Credit B No: 7085-RW and Grant No: E017-RW
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Assignment Title: Hiring a Consultancy firm for Environmental Social Impact Assessment for Warufu irrigation scheme.
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\n\nReference No: RW-RAB-408439-CS-QCBS
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The Government of Rwanda has received financing from the International Development Association (IDA) toward the cost of the Commercialization and De-risking for Agricultural Transformation (CDAT) Project and intends to apply part of the proceeds for consulting services of Hiring a Consultancy firm for Environmental Social Impact Assessment for Warufu irrigation scheme.
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The Terms of Reference (TOR) related to this assignment are attached to this request for expressions of interest.
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The Rwanda Agriculture and Animal Resources Development Board (RAB) / Commercialization and De-risking for Agricultural Transformation (CDAT) Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the above Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Expression of Interest (EOI) will include: core business and years in business, relevant experience, technical and managerial capability of the firm.
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To be able to submit an expression of interest, International and National consulting firms who are not registered in E-procurement system, are advised to register themselves through www.umucyo.gov.rw
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N.B.:
\n\nSubmission of expression of interest via other channels than Umucyo E-Procurement System shall not be considered. In case of Joint-Venture, only the lead firm must submit the Expression of Interest, the Joint-Venture must be done through e-procurement system, otherwise the EOI will be rejected.
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The shortlisting criteria are:
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The shortlist will contain five (5) to eight (8) firms.
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The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fourth Edition September, 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
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Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
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A Consultant will be selected in accordance with the criteria set out in the Request for Proposals.
\n\nExpressions of interest must be delivered through e-procurement system on www.umucyo.gov.rw by the time indicated in the system.
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| \n\t\t\t TERMS OF REFERENCE FOR ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT FOR DEVELOPMENT OF WARUFU DAM & IRRIGATION NETWORK (COMMAND AREA 3,000 HA) LOCATED IN NYAGIHANGA, GATSIBO AND NGARAMA SECTORS OF GATSIBO DISTRICT AND MIMULI SECTOR OF NYAGATARE DISTRICT \n\t\t\t | \n\t\t
Rwanda is committed to become an upper-middle income country by 2035 and a high-income country by 2050. A modern and high performing agriculture sector, well integrated into regional and global supply chains, is one of the country’s key drivers of growth. The required transformation in agriculture needs to be built on competition and innovation and achieve higher productivity rates through private sector-led investment and development.
\n\nRwandan agriculture is mostly rain-fed, and therefore more exposed to weather-related risks, especially to severe, frequent, and prolonged dry spells occurring during the cropping seasons. Irrigation investments have significant potential to address these challenges and to improve the productivity of farmers who depend on rain-fed agriculture, through improving yields and increasing cultivation in the dry season. Irrigation scheme requires infrastructure investment, operation and maintenance costs and farmers in drought-prone areas require adequate infrastructure to cope with such conditions. The expansion of the irrigation network is the only way to expand the effective land area and reduce climate-related production risks through improved technologies and practices.
\n\nIt is in this regard that the “Commercialization and De-Risking for Agricultural Transformation Project’’ hereafter “CDAT Project” will invest in expanding and upgrading the irrigation area infrastructure through rehabilitation or development of marshlands including diversion weirs and other irrigation facilities and land husbandry development. Warufu Dam & Irrigation network (command area 3,000ha) Project located in Nyagihanga, Gatsibo and Ngarama Sectors of Gatsibo District and Mimuli Sector of Nyagatare District in Eastern Province, is one of the irrigation sites to be developed under CDAT Project. Therefore, these Terms of Reference (ToRs) are for consultancy services to provide Rwanda Agriculture and Animal Resources Development Board with the full study for Environmental and Social Impact Assessment of Hydro-Agricultural development works for Warufu Dam & Irrigation network Project (command area 3,000ha). In addition to these ToRs, the study will be conducted in accordance with World Bank’s Environmental and Social Standards (ESSs), the provisions of the laws and regulations that govern EIA in Rwanda and will require application for ESIA Clearance to Rwanda Development Board (RDB).
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The Government of Rwanda (GoR) is pursuing its efforts to accelerate private sector-led growth and further reduce poverty. This is performed through the implementation of various sustainable development programs and projects. The “Commercialization and De-Risking for Agricultural Transformation Project’’ hereafter “CDAT Project” is among the development projects designed under the Rwanda Agriculture and Animal Resources Development Board (RAB), funded by the World Bank (WB) for a period of 5 years. The objectives of the project are to increase the use of irrigation and commercialization among producers and agribusiness firms in supported value chains and to increase access to agriculture finance. The project beneficiaries are farmers’ cooperatives, commercial farmers, and small and medium-sized agri-enterprises.
\n\nThe project has four components.
\n\nComponent 1: Value Chain and Infrastructure Development, it aims to increase marketable volumes in supported value chains and provide targeted climate sensitive infrastructure support. The component will finance public goods such as irrigation infrastructure, land husbandry, extension provision, research and development of improved seeds. Under this component, they are 3 subcomponents : (i) Irrigation rehabilitation and development focuses to expand the irrigated area and increase marketable output from irrigated agriculture, (ii) Land husbandry with objective to protect the watershed areas that drain to the irrigation sites under Subcomponent 1.1, increase the productivity of these areas, and prevent soil erosion , (iii) Innovation and services for agri-business value chain development aims to increase value addition and marketability by addressing critical constraints that directly affect the commercialization of the targeted value chains.
\n\nComponent 2: Agricultural Finance and Insurance, the objective of this component is to increase access to financial products and services to farmers and cooperatives for the commercialization of the sector. Under this component, 2 subcomponents have been developed: (i) Scaling up agricultural finance to set the foundation for expanding the supply of affordable financial services and products, (ii) Strengthening agricultural insurance by strengthening the quality and effectiveness of agriculture insurance offered through the NAIS, which seeks to de-risk the agricultural sector using market-based insurance mechanisms and fintech solutions.
\n\nComponent 3: Covers project management to ensure the smooth implementation of the project and will support all aspects of project management such as: (i) project staffing and their training; (ii) procurement and financial management; (iii) environmental and social risk management and compliance; (iv) monitoring and evaluation; (v) equipment and operating costs; (vi) communication and knowledge management.
\n\nComponent 4: Contingency Emergency Response Component will allow for rapid reallocation of the project’s uncommitted funds in the event of an eligible emergency.
\n\nTherefore, various activities were developed under these components and subcomponents and their implementation requires carrying out civil works related to the rehabilitation of existing or development of irrigation infrastructure. Under subcomponent 1.1, works related to pre-feasibility and feasibility studies, preparation of detailed designs, construction supervision and quality assurances, construction of irrigation water abstraction, delivery, distribution, and drainage structures will be implemented in 31 irrigation schemes identified in different districts countrywide.
\n\nRehabilitation of irrigation and drainage network canals and construction of hydraulic structures (diversion weir, water intake, drops, small bridges, culverts, etc.) may present some environmental and social risks, particularly relating to potential economic displacement, community health and safety, and protection of biodiversity.
\n\nThe Government of Rwanda is committed to implement CDAT Project in accordance with the World Bank Environmental and Social Standards (ESSs), national environmental laws and regulations, and International Environmental and Social Conventions that Rwanda is signatory. It is within this regards that different safeguards instruments have been prepared for CDAT Project and disclosed on World Bank and RAB websites. The available CDAT project safeguards instruments to refer to include: Environmental and Social Management Framework (ESMF), Environmental and Social Commitment Plan (ESCP), Resettlement Policy Framework (RPF), Labor Management Plan (LMP), Stakeholder Engagement Plan (SEP), Master Emergency Preparedness Plan (MEPP), Master Emergency Response Plan (MERP) and Pest Management Plan (PMP). In addition to the above-mentioned safeguard instruments, the consultant will refer to the Project Appraisal Document (PAD) also available on RAB website.
\n\nWarufu site is located on the border of Gatsibo and Nyagatare Districts which is a semi-arid zone with average annual rainfall of 900mm, and temperatures ranging from 210C to 280C. The Warufu site is a multi-purpose project aiming at developing 3,000 ha irrigation, providing drinking water supply of 5,000 m3/day to 240,000 people and generating 1,260 mWh/yr electricity sufficient to light about 4,000 houses in the project area. It involves construction of a 20 m high dam to store 25 Million m3; 3,000 ha irrigation system, and land-husbandry technologies in the irrigation area and catchments. Water supply outlets for hydropower and domestic water supply will also be provided. The detailed study was developed and approved by the former LWH, World Bank funded Project under MINAGRI in 2016, prepared by two Greek Consulting firms in JV; Z&A P. ANTONAROPOULOS AND ASSOSIATES (Leading company) & G. KARAVOKYRIS AND PARTNERS CONSULTING ENGINEERS (Z&A)
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Figure 1: Warufu Dam & Hillside irrigation command area (3,000ha)
\n\nThis consultancy service relates to the Environmental and Social Impact Assessment study of construction works of Warufu Dam on the Warufu River, and the command area. The proposed dam site is located 0.7 km upstream of the road bridge next to Nyagahanga town.
\n\nThe dam site is reached from either the Kayonza -Kagitumba asphalt road and then the earthen road near Kabarore-Gatsibo, or the Kigali -Byumba asphalt road and then the Byumba-Nyagatare asphalt road to Nyagahanga town where the dam site is located and further to Ngarama town which is in the command area.
\n\nThe coordinates of the dam axis are E 524,795/N 4,821,009.
\n\nThe following dam and irrigation components have to be given special attention while conducting the ESIA study:
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3.1. Brief Description of the Dam component
\n\nWarufu Dam works include the construction of the following:
\n\nThe diversion pipe will serve as both intake and bottom outlet after the completion of the works. A vertical concrete intake shaft of square plan with openings equipped with trash racks on all four sides and a short steel pipe section of 1.6m nominal diameter will be constructed to convey water to the diversion pipe. Grooves have been provided at the openings, where stop logs can be placed in the future in order to isolate the reservoir from the outlet system. At the downstream end of the diversion pipe a concrete structure (valve chamber) will be constructed to house the equipment required for the flow control accompanied by an impact type stilling basin for energy dissipation of the released flows. The works in the valve chamber include:
\n\n3.2. Brief Description of the Irrigation component
\n\nThe Warufu project command area is located mostly in Gatsibo District with a downstream section extending into Nyagatare District. The irrigation scheme is divided into upper and lower pressure zones with a total of 3,000ha gross (2,545ha net) and the Conveyance System that conveys the water to the head of the irrigation network.
\n\nWater released from the dam flows down the stream to a stream diversion structure which diverts water into a 7km long canal leading to the command area, upper regulating reservoir for irrigation of the upper irrigation zone, lower night storage reservoir for irrigation of the lower irrigation zone, canal water used to irrigate upper zone during day and fill lower reservoir during the night generating hydropower. Gravity irrigation by pipe network for each zone from their respective reservoirs.
\n\nSalient features of the Irrigation component:
\n\n| \n\t\t\t Conveyance System \n\t\t\t | \n\t\t|
| \n\t\t\t Water Intake Structure \n\t\t\t | \n\t\t\t\n\t\t\t Concrete Weir, 4m high \n\t\t\t | \n\t\t
| \n\t\t\t Conveyance Canal \n\t\t\t | \n\t\t\t\n\t\t\t 7.1 km \n\t\t\t | \n\t\t
| \n\t\t\t Nr of Pipe Culverts \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t
| \n\t\t\t Nr of Box Culverts \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t
| \n\t\t\t Irrigation System \n\t\t\t | \n\t\t|
| \n\t\t\t Net Command Area – Upper Zone \n\t\t\t | \n\t\t\t\n\t\t\t 1,072 ha \n\t\t\t | \n\t\t
| \n\t\t\t Net Command Area – Lower Zone \n\t\t\t | \n\t\t\t\n\t\t\t 1,473 ha \n\t\t\t | \n\t\t
| \n\t\t\t Main Pipes \n\t\t\t | \n\t\t\t\n\t\t\t 94.4 km \n\t\t\t | \n\t\t
| \n\t\t\t Secondary Pipes \n\t\t\t | \n\t\t\t\n\t\t\t 361.1 km \n\t\t\t | \n\t\t
| \n\t\t\t Pipes (D40 – D315) \n\t\t\t | \n\t\t\t\n\t\t\t 417 km \n\t\t\t | \n\t\t
| \n\t\t\t Pipes (D355 – D1000) \n\t\t\t | \n\t\t\t\n\t\t\t 38.5 km \n\t\t\t | \n\t\t
| \n\t\t\t Nr of Major Culverts Rectangular \n\t\t\t | \n\t\t\t\n\t\t\t 52 \n\t\t\t | \n\t\t
| \n\t\t\t Nr of Minor Culverts \n\t\t\t | \n\t\t\t\n\t\t\t 84 \n\t\t\t | \n\t\t
| \n\t\t\t Hose Pipes \n\t\t\t | \n\t\t\t\n\t\t\t 3250 hose pipes, 9000 outlets \n\t\t\t | \n\t\t
| \n\t\t\t 2 Reservoirs \n\t\t\t | \n\t\t\t\n\t\t\t 42,000 m3 Total Capacity \n\t\t\t | \n\t\t
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The planned activities require the preparation of an Environmental and Social Impact Assessment (ESIA). The ESIA will be prepared in accordance with the requirements of (i) Article 33 of the Law N° 48/2018 of 13/08/2018 determining the modalities of protection, conservation, and promotion of environment in Rwanda; and (ii) World Bank’s Environmental and Social Standards (ESSs) provided by the current Environmental and Social Framework (ESF) that replaced the environmental and social safeguard policies that have been in use over the last 4 decades. These Standards are designed to avoid, minimize, reduce or mitigate the adverse environmental and social risks and impacts of the project. The World Bank (WB) and the Government of Rwanda (GoR) agreed that CDAT will apply all Environmental and Social Standards of the WB, except ESS7 (Indigenous Peoples/Sub-Saharan African Historically Underserved Traditional Local Communities).
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These Terms of Reference were prepared not only to guide the evaluation of extent of negative impacts of the project on the environment, but also to identify measures that should contribute to avoid, reduce, compensate or mitigate the identified negative impacts during implementation of the project. The objective of this ESIA is to ensure environmental due diligence according to Rwandan Law and compliance to the safeguard standards of the World Bank.
\n\nThe objective of the assignment is to assist RAB/CDAT Project to develop an Environmental and Social Impact Assessment (ESIA) to ensure that development works for Warufu Dam & Hillside Irrigation network projects are done in full compliance with Rwanda’s and the World Bank’s Environmental and Social Framework (ESF) and regulations.
\n\nThe specific objectives are (i) to assess the potential environmental and social impacts of the CDAT project’s proposed development works at Warufu Dam & Hillside Irrigation network Project, whether positive or negative and propose measures which will effectively guide the implementation; and (ii) to inform the project preparation process of the potential impacts of different alternatives, and relevant mitigation measures (including implementation requirements).
\n\nThe main objective of this ESIA study is to identify and assess impacts resulting from the proposed project to the biophysical, social and economic environment. Anticipated positive and negative impacts and risks from the proposed project will be assessed in accordance with the GoR’s laws and the World Bank Environmental and Social Framework (ESF). The consultant will:
\n\nThe present Terms of Reference were designed to guide the Environmental and Social Impact Assessment of the development works of Warufu Dam & Hillside Irrigation network Project located in Gatsibo and Nyagatare Districts for the account of CDAT project following the conditions and the requirements of these terms of reference.
\n\nThe present study will consist of collecting and analysing available data using appropriate techniques to achieve the goals of this consultancy. It will come up with realistic proposals and recommendations after consultations with Ministry of Environment (MoE) and its agencies, Rwanda Development Board (RDB), Rwanda Environment Management Authority (REMA), Ministry of Agriculture and Animal Resources/ Single Project Implementation Unit (MINAGRI/SPIU), Districts authorities and local communities.
\n\nThe ESIA study team will also provide a site specific environmental and social management plan including pest management plan, health and Safety plan, Labor Management Plan that:
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In order to gather the required data, field surveys in selected sites and their surrounding catchments will be required. This will be done in close collaboration with RAB/SPIU World Bank Funded Projects, Rwanda Development Board (RDB) and other project stakeholders.
\n\nThe selected firm will conform to the regulations of Rwanda Environmental Management Authority (REMA) regarding ESIA process in Rwanda and will prepare the ESIA report in compliance with World Bank’s Environmental and Social Standards (ESSs), especially ESS1 related to the Assessment and Management of environmental and Social Risks and Impact, ESS2 related to Labor and Working Conditions,ESS3 related to Resource Efficiency and Pollution Prevention and Management, ESS4 related to the Community Health and Safety, ESS 5 related to the Land Acquisition, Restriction on Land Use and Involuntary Resettlement, ESS6 related Biodiversity Conservation and Sustainable Management of Living Natural Resources, ESS8 related to Cultural Heritage and ESS10 related Stakeholder Engagement and Information Disclosure.
\n\nThese Terms of Reference were prepared not only to guide the evaluation of extent of negative impacts of the project on the environment, but also to identify realistic measures capable to avoid, reduce, compensate, or mitigate the identified negative impacts during implementation of the project.
\n\nThe ESIA report will present mitigation measures and monitoring plans for identified impacts. The report will be based on the above terms of reference and will be submitted to CDAT Project under RAB/SPIU World Bank in one printed copy, along with a soft copy, for evaluation and approval. The report will be presented to the public during a validation workshop involving relevant stakeholders for their comments.
\n\nThe consultant should concisely summarize significant findings and recommended actions. Describing the significant findings and key recommended actions. Describe project residual risks after implementation of the proposed mitigation measures.
\n\nThe consultant should include the following information (based on the latest project design) as relevant: location; general layout; size, capacity, etc.; preconstruction activities; project/construction history, construction activities; schedule, staffing and support; facilities and services; operations; required off-site investments and life span. Undertake a comprehensive literature review of relevant documentation and provide a summary report dealing with those aspects relevant to the construction of the project and its ancillary facilities. This section should cover institutional arrangements to describe responsibilities for environmental and social risk management for the project.
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Project Description
\n\nThis description should include the following topics such as:
\n\nProject Characteristics
\n\nIn providing a description of the project development, issues such as site layout, design and size/scale, as well as any existing development on site, are considered.
\n\nDescription of Site Layout
\n\nThe description of the development by the consultant will include such issues as follows:
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Description of Design
\n\nIn providing a description of the significant physical characteristics of the proposed development, the following aspects may be included:
\n\nDescription of Construction Phase
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The section will:
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This part concisely describes the proposed project activities and its geographic, ecological, social, and temporal context, including any offsite investments that may be required (e.g., dedicated pipelines, water supply, housing, and raw material and product storage facilities, etc). It indicates the need for any resettlement plan with a map showing the project site and the project's area of influence.
\n\nIt provides detailed information on the following:
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This section assesses the dimensions of the study area and describes relevant physical, biological, and socioeconomic conditions, including any changes anticipated before the project commences. It also considers current and proposed development activities within the project area but not directly connected to the project. Data should be relevant to decisions about project location, design, operation, or mitigation measures. The section indicates the accuracy, reliability, and sources of the data.
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Describe relevant trends within the project area for potential cumulative impacts. Include description of ESIA methodology used. In this chapter, provide the summary of review of existing studies and available data. Identify data gaps and areas not covered by appropriate studies, using good international practice and World Bank requirements as benchmarks. Propose actions to close such gaps, including costs and time estimates. A baseline description should cover the following topics:
\n\n| \n\t\t\t The bio-physical environment: \n\n\t\t\t
\n\n\t\t\t The socio-economic environment: \n\n\t\t\t
\n\n\t\t\t Cultural Heritage \n\n\t\t\t
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Analysis of the project alternatives and selection criteria in terms of siting, design, technology selection, construction techniques and phasing, given the degree of associated environmental and social impacts, and operating and maintenance procedures. This section will also address the assessments of infrastructure safety based on the proposed design alternatives. Include in the analysis the sites for access roads, camps construction, quarry sites and other associated works. The comparative analysis should address (and quantify where possible): the environmental and social impacts; the feasibility of impact mitigation; capital and recurrent costs; the suitability of options under local conditions; related institutional, training and monitoring requirements. State the basis for selecting the proposed design, including the minimization of risk. To the extent possible, quantify the costs and benefits of each alternative, incorporating the estimated costs of any associated mitigating measures. In addition, analyze available project alternatives to ensure sustainable water provision to the irrigated areas for at least two seasons of crop production per year without interfering with downstream users.
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Detailed assessment of the anticipated impacts to the environment, social and economic aspects of the area covered by the project, including the upstream, downstream and tributary areas. Impacts should include analysis of safety, risks, health and waste management implications by the project. This chapter should indicate the scale of impacts, and clearly identify the social impacts under World Bank’s Environmental and Social Standards (ESSs), especially ESS1 related to the Assessment and Management of environmental and Social Risks and Impact. ESS4 Related to the Community Health and Safety, ESS8 relating to Cultural Heritage, as well as other social risks and impacts that are not covered under those ESS2 related to labor working conditions, ESS3 related to Resource Efficiency and Pollution Prevention and Management, ESS5 related to Land Acquisition, Restrictions on Land Use and Involuntary Resettlement and ESS 10 related to Stakeholder Engagement and Information Disclosure; whether the identified impacts are irreversible or reversible, permanent, or temporary, direct or indirect, large scale or local to project site. Identify residual impacts of this project, which cannot be avoided or mitigated. Also, this chapter should address issues connected to climate change and climate variability, investigating matters such as changes in flow regime (volumes, seasonal variation), sediment transport and re-sedimentation; this chapter should also provide possible adverse impacts associated with the access roads construction some post-harvest infrastructure (drying grounds and storages & drying shelters), sand colluvium and river protection on site, Gender dimensions of the project including Gender Based Violence (GBV) and potential for Sexual Exploitation and Abuse (SEA) for future project workers. Potential scenarios and their impacts on operation should be outlined and considered. Whenever possible describe impacts quantitatively, in terms of environment costs and benefits and assign economic values where possible. Analyze benefit sharing options that could be extended to the potential project affected persons and the appropriate stakeholders’ engagement plan that is accessible to the various project stakeholders.
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In this analysis, distinguish between significant positive and negative impacts, direct and indirect impacts, and immediate and long-term impacts. Identify impacts that are unavoidable or irreversible. Special attention should be given to downstream and upstream impacts resulting from construction and operation. Wherever possible, describe impacts quantitatively, in terms of environmental costs and benefits. Assign economic values when feasible. Specific attention should be given to:
\n\nSocial and environmental impacts occurring during construction phase in respect of:
\n\nImpacts occurring during operational phase in respect of:
\n\nThe consultant should provide the description, clearly and consistently and identify four key aspects of the impacts from the development, namely its character, magnitude, duration, and consequence. The consultant should describe:
\n\nMagnitude
\n\nDuration
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Consequences
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Indirect Impacts
\n\nThe consultant will be required to analyze indirect impacts which are caused by the interaction of effects, or by associated or off – site developments, are classified as indirect impacts.
\n\nThe ESMP identifies measures and actions in accordance with the mitigation hierarchy that
\n\nreduce potentially adverse environmental and social impacts to acceptable levels. The plan
\n\nwill include compensatory measures, if applicable. Specifically, the ESMP:
\n\n(i) Identifies and summarizes all anticipated adverse environmental and social impacts
\n\n(ii) Describes—with technical details—each mitigation measure, including the type of impact
\n\nto which it relates and the conditions under which it is required (e.g., continuously or in
\n\nthe event of contingencies), together with designs, equipment descriptions, and operating
\n\nprocedures, as appropriate;
\n\n(iii) Estimates any potential environmental and social impacts of these measures; and
\n\n(iv) Takes into account, and is consistent with, other mitigation plans required for the project
\n\n(e.g., for involuntary resettlement),
\n\nThis section includes also mitigation plan, monitoring plan, the capacity development and training and implementation schedule. The ESMP should be presented in the form of a table including but not limited to the following.
\n\nMitigation plan:
\n\nMonitoring plan:
\n\nThe ESMP identifies monitoring objectives and specifies the type of monitoring, with linkages
\n\nto the impacts assessed in the environmental and social assessment and the mitigation
\n\nmeasures described in the ESMP. Specifically, the monitoring section of the ESMP provides
\n\n(a) a specific description, and technical details, of monitoring measures, including the parameters
\n\nto be measured, methods to be used, sampling locations, frequency of measurements,
\n\ndetection limits (where appropriate), and definition of thresholds that will signal the need for
\n\ncorrective actions; and
\n\n(b) monitoring and reporting procedures to (i) ensure early detection of
\n\nconditions that necessitate particular mitigation measures, and (ii) furnish information on the
\n\nprogress and results of mitigation.
\n\nThe Monitoring plan should be presented in the form of a table including but not limited to the following:
\n\nUndertake an inclusive (gender, intergenerational, and vulnerability and disability sensitive) public and stakeholder consultations. Stakeholder and public consultations should be transparent, accessible to stakeholders involved in terms of venue, timing and language, and conducted in consideration of socially acceptable means in relation to the project area. A record of public consultations – disaggregated by gender, age and if possible social status - and other records that will indicate participation of interested and affected parties throughout the ESIA study process, including surveys used to seek views of affected stakeholders; date and location of consultation meetings; a list of attendees, their affiliation, contact addresses and a summary. This section needs to present an approach to ongoing stakeholder engagement. In addition, a grievance redress mechanism should be described in this section.
\n\nThe report should be disclosed after its clearance by the borrower and donor. The consultancy firm should indicate how the disclosure will be done in this section.
\n\nThe report should include all information necessary to the project review such as lists of data sources, project background reports and studies, and any other relevant information to which the developer/consultant’s attention should be directed. It should also provide detailed designs/plans of construction, the water canalization and wastewater treatment systems, etc.
\n\nThese are written materials; both published and unpublished, used in the preparation of the study report.
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The consultancy to conduct ESIA study and produce ESIA report for Warufu Dam & Hillside Irrigation network CDAT site will be prepared and finalized within 6 months effective from the date of reception of commencement letter.
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Three (3) printed copies and one CD of final report will be submitted.
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The payment modalities are breakdown as follows:
\n\nThe interested consulting firms should provide information to demonstrate that they have the required qualifications and relevant experience to perform this task. The eligible criteria are:
\n\nTo realize this assignment, the selected firm will recruit competent and qualified personnel with proven experience in similar services. Key personnel needed for this study by the firm will have the minimum qualifications below:
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The key personnel must have the following minimum experience:
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"},{"id":"OP00296174","notice_type":"Request for Expression of Interest","noticedate":"28-Aug-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-09-06T00:00:00Z","submission_deadline_time":"10:00","project_ctry_name":"Rwanda","project_id":"P171462","project_name":"Commercialization and De-Risking for Agricultural Transformation Project","bid_reference_no":"RW-RAB-322585-CS-QCBS","bid_description":"Hiring a Consultancy firm to carry out an Environmental Social Impact Assessment (ESIA) & Environmental and Social Management Plans (ESMPS) for Matimba and Kagitumba irrigation schemes","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"spiuwbkoica@rab.gov.rw","contact_ctry_name":"Rwanda","contact_email":"infospiu@rab.gov.rw","contact_name":"Stephen RWAMULANGWA","contact_organization":"RAB/SPIU","contact_phone_no":"0738 461 866","contact_web_url":"http://www.lwh-rssp.minagri.gov.rw","submission_date":"2024-08-28T00:00:00Z","notice_text":"
REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES -– FIRMS SELECTION)
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COUNTRY: Rwanda
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NAME OF PROJECT: Commercialization and De-risking for Agricultural
\n\nTransformation (CDAT) Project
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Credit A No: 7084-RW, Credit B No: 7085-RW and Grant No: E017-RW
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Assignment Title: Consultancy firm to carry out an Environmental Social Impact Assessment (ESIA) for Matimba nd Kagitumba irrigation schemes (re-advertised).
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Reference No RW-RAB-322585-CS-QCBS
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The Government of Rwanda has received financing from the International Development Association (IDA) toward the cost of the Commercialization and De-risking for Agricultural Transformation (CDAT) Project and intends to apply part of the proceeds for consulting services of Hiring a Consultancy firm to carry out an Environmental Social Impact Assessment (ESIA) for Matimba and Kagitumba irrigation schemes (re-advertised).
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The Terms of Reference (TOR) related to this assignment are attached to this request for expressions of interest.
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The Rwanda Agriculture and Animal Resources Development Board (RAB) / Commercialization and De-risking for Agricultural Transformation (CDAT) Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the above Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Expression of Interest (EOI) will include: core business and years in business, relevant experience, technical and managerial capability of the firm.
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The shortlisting criteria are:
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The shortlist will contain five (5) to eight (8) firms.
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The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fifth Edition November, 2020 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
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Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
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A Consultant will be selected in accordance with the criteria set out in the Request for Proposals.
\n\nExpressions of interest must be delivered through e-procurement system on www.umucyo.gov.rw by the time indicated in the system.
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TERMS OF REFERENCE FOR ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT STUDY FOR IRRIGATION SCHEMES DEVELOPMENT OF MATIMBA & IRRIGATION SCHEMES REHABILITATION OF KAGITUMBA CDAT SITES
\n\nRwanda is committed to become an upper-middle income country by 2035 and a high-income country by 2050. A modern and high performing agriculture sector, well integrated into regional and global supply chains, is one of the country’s key drivers of growth. The required transformation in agriculture needs to be built on competition and innovation and achieve higher productivity rates through private sector-led investment and development.
\n\nRwandan agriculture is mostly rain-fed, and therefore more exposed to weather-related risks, especially to severe, frequent, and prolonged dry spells occurring during the cropping seasons. Irrigation investments have significant potential to address these challenges and to improve the productivity of farmers who depend on rain-fed agriculture, through improving yields and increasing cultivation in the dry season. Irrigation scheme requires infrastructure investment, operation and maintenance costs and Farmers in drought-prone areas requires adequate infrastructure to cope with such conditions. The expansion of the irrigation network is the only way to expand the effective land area and reduce climate-related production risks through improved technologies and practices.
\n\nIt is in this regard that the “Commercialization and De-Risking for Agricultural Transformation Project’’ hereafter “CDAT project” will invest in expanding and upgrading the irrigation area infrastructure through rehabilitation or development of marshlands including diversion weirs and other irrigation facilities and land husbandry development. Matimba and Kagitumba Marshlands all located in Nyagatare District of Eastern Province, are ones of the irrigation sites to be upgraded by CDAT project. Therefore, these Terms of Reference (ToRs) are for consultancy services to provide Rwanda Agriculture and Animal Resources Development Board with the full study for Environmental and Social Impact Assessment of Hydro-Agricultural development and installation works for Matimba irrigation site (90ha) and rehabilitation works for Kagitumba irrigation site (810ha). In addition to these ToRs, the study will be conducted in accordance with World Bank’s Environmental and Social Standards (ESSs), the provisions of the laws and regulations that govern EIA in Rwanda and will require application for EIA Clearance to Rwanda Development Board (RDB).
\n\nThe Government of Rwanda (GoR) is pursuing its efforts to accelerate private sector-led growth and further reduce poverty. This is performed through the implementation of various sustainable development programs and projects. The “Commercialization and De-Risking for Agricultural Transformation Project’’ hereafter “CDAT project” is among the development projects designed under the Rwanda Agriculture and Animal Resources Development Board (RAB), funded by the World Bank (WB) for a period of 5 years. The objectives of the project are to increase the use of irrigation and commercialization among producers and agribusiness firms in supported value chains and to increase access to agriculture finance. The project beneficiaries are farmers’ cooperatives, commercial farmers, and small and medium-sized agri-enterprises.
\n\nThe project has four components.
\n\nComponent 1: Value Chain and Infrastructure Development, it aims to increase marketable volumes in supported value chains and provide targeted climate sensitive infrastructure support. The component will finance public goods such as irrigation infrastructure, land husbandry, extension provision, and research and development of improved seeds. Under this component, they are 3 subcomponents : (i) Irrigation rehabilitation and development focuses to expand the irrigated area and increase marketable output from irrigated agriculture, (ii), Land husbandry with objective to protect the watershed areas that drain to the irrigation sites under Subcomponent 1.1, increase the productivity of these areas, and prevent soil erosion , (iii) Innovation and services for agri-business value chain development aims to increase value addition and marketability by addressing critical constraints that directly affect the commercialization of the targeted value chains.
\n\nComponent 2: Agricultural Finance and Insurance, the objective of this component is to increase access to financial products and services to farmers and cooperatives for the commercialization of the sector. Under this component, 2 subcomponents have developed: (I) Scaling up agricultural finance to set the foundation for expanding the supply of affordable financial services and products, (ii) Strengthening agricultural insurance by strengthening the quality and effectiveness of agriculture insurance offered through the National Agriculture Insurance Scheme (NAIS), which seeks to de-risk the agricultural sector using market-based insurance mechanisms and fintech solutions.
\n\nComponent 3: Covers project management to ensure the smooth implementation of the project and will support all aspects of project management such as: (i) project staffing and their training; (ii) procurement and financial management; (iii) environmental and social risk management and compliance; (iv) monitoring and evaluation; (v) equipment and operating costs; (vi) communication and knowledge management.
\n\nComponent 4: Contingency Emergency Response Component will allow for rapid reallocation of the project’s uncommitted funds in the event of an eligible emergency.
\n\nTherefore, various activities were developed under these components and subcomponent and their implementation requires carrying out civil works related to the rehabilitation of existing or development of irrigation infrastructure. Under subcomponent 1.1, works related to pre-feasibility and feasibility studies, preparation of detailed designs, construction supervision and quality assurances, construction of irrigation water abstraction, delivery, distribution, and drainage structures will be implemented in 31 irrigation schemes identified in different districts countrywide.
\n\nRehabilitation of irrigation and drainage network canals and construction of hydraulic structures (diversion weir, water intake, drops, small bridges, culverts, etc.) may present some environmental and social risks, particularly relating to potential economic displacement, community health and safety, and protection of biodiversity.
\n\nThe Government of Rwanda committed to implement CDAT Project in accordance with the World Bank Environmental and Social Standards (ESSs), national environmental laws and regulations, and International Environmental and Social Conventions that Rwanda is signatory. It is within this regards that different safeguards instruments have been prepared for CDAT Project and disclosed on World Bank and RAB websites. The available CDAT project safeguards instruments to refer to include: Environmental and Social Management Framework (ESMF), Environmental and Social Commitment Plan (ESCP), Resettlement Policy Framework (RPF), Labor Management Plan (LMP), Stakeholder Engagement Plan (SEP), Master Emergency Response Plan (MERP) and Pest Management Plan (PMP). In addition to the above-mentioned safeguard instruments, the consultant will refer to the Project Appraisal Document (PAD) also available on RAB website.
\n\nCDAT Project interventions in Matimba site are mainly the hydro-agricultural development of Matimba irrigation System using Solar system lifting water in a reservoir and feeding the command area (90 ha), by pipe flow and another part fed by sprinkler and rehabilitation of irrigation system (810 ha) by center pivot for Kagitumba site. The sites are all located in Nyagatare District; Matimba Marshland (in Matimba and Musheri Sectors), Kagitumba Marshland (in Matimba Sector) Eastern Province, near the border of Uganda (in North) and Tanzania (in East). The Environmental and Social Impact Assessment (ESIA) study will be conducted for the development of key hydraulic infrastructure and various supporting arrangements needed to boost maize, beans and vegetables agriculture production at these sites. Matimba and Kagitumba irrigation site perimeters are situated at around 183Km and 191Km from Kigali, the capital City of Rwanda; at about 36 Km and 37.7Km from the City of Nyagatare District respectively. The following figures show each specific site location.
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Figure 1: Matimba site location
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Figure 2: Kagitumba site location
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3.1 Matimba site
\n\nThe area is already cultivated with maize and vegetables. Furthermore, the site is also a potential for horticulture production. Failed drip irrigation block of 90 ha was judged to be replaced by sprinkler and hose irrigation from storage ponds filled by existing pumps. The new irrigation system will enhance the productivity of the crops that are already cultivated there under Commercialization and De-risking for Agricultural Transformation (CDAT) Project.
\n\nThe main structures and equipment that would attract attention during ESIA study for upgrading Matimba irrigation schemes are the following:
\n\nA. River pump stations and booster pump stations’ installation
\n\nB. Installation of irrigation scheme / Pipe network/Sprinkler
\n\nC. Service Road network
\n\nD. Post-Harvest Infrastructure
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3.2. Kagitumba site
\n\nKagitumba irrigation project was commissioned in 2012, then cooperative and water users operate and maintain the irrigation system through collected water fees. However, due to aging equipment that needs replacements it has been difficult for the water users’ organizations to replace all old equipment so that the system can operate at 100%.
\n\nAlso, Kagitumba irrigation scheme has already faced with different problems like siltation of pumps suction chamber, fluctuation and cutt-off of electricity that cause breakdown/burning of pump and stagnation of water in some plots. That is why RAB planned to replace all old equipment at Kagitumba and conduct rehabilitation of these schemes under Commercialization and De-risking for Agricultural Transformation (CDAT) project.
\n\nDuring ESIA study for rehabilitation of Kagitumba irrigation schemes the following structures and equipment would attract attention:
\n\nA. River protection and sand colluviums control
\n\nB. River pump stations and booster pump stations’ rehabilitation
\n\nC. Centre pivot machines for irrigation equipment rehabilitation
\n\nD. Repair and replacement of old and non-functioning devices/equipment
\n\nE. Rehabilitation of irrigation-drainage network
\n\nF. Service Road network
\n\nG. Post-Harvest Infrastructure
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The above structures, equipment’s and activities require the preparation of an Environmental and Social Impact Assessment (ESIA). The ESIA reports will be prepared in accordance with the requirements of (i) Article 33 of the Organic Law N° 48/2018 of 13/08/2018 determining the modalities of protection, conservation, and promotion of environment in Rwanda; and (ii) World Bank’s Environmental and Social Standards (ESSs) provided by the current Environmental and Social Framework (ESF) that replaced the environmental and social safeguard policies that have been in use over the last 4 decades. These Standards are designed to avoid, minimize, reduce or mitigate the adverse environmental and social risks and impacts of the project. The World Bank (WB) and the Government of Rwanda (GoR) agreed that CDAT will trigger all environmental and social Standards of the WB, except ESS7 (Indigenous Peoples/Sub-Saharan African Historically Underserved Traditional Local Communities).
\n\nThese Terms of Reference were prepared not only to guide the evaluation of extent of negative impacts of the project on the environment, but also to identify measures that should contribute to avoid, reduce, compensate or mitigate the identified negative impacts during implementation of the project. The objective of this ESIA is to ensure environmental due diligence according to Rwandan Law and compliance to the Safeguard standards of the World Bank.
\n\nThe objective of the assignment is to assist RAB/CDAT Project to develop an Environmental and Social Impact Assessment (ESIA) to ensure that installation works for Matimba and rehabilitation works for Kagitumba irrigation schemes are done in an environmentally and socially sustainable manner and in full compliance with Rwanda’s and the World Bank’s environmental and social standards and regulations.
\n\nThe specific objectives are (i) to assess the potential environmental and social impacts of the CDAT project’s proposed installation works at Matimba and rehabilitation works at Kagitumba irrigation schemes whether positive or negative and propose measures which will effectively guide the implementation; and (ii) to inform the project preparation process of the potential impacts of different alternatives, and relevant mitigation measures (including implementation requirements).
\n\nThe main objective of this ESIA study is to identify and assess impacts resulting from the proposed project to the biophysical, social and economic environment. Anticipated positive and negative impacts and risks from the proposed project will be assessed in accordance with the GoR laws and the World Bank Safeguards Policies. The consultant should:
\n\nThe present terms of reference were designed to guide the study for Environmental and Social Impact Assessment of the installation works of Matimba and rehabilitation works for Kagitumba irrigation schemes all located in Nyagatare District for the account of CDAT projects following the conditions and the requirements of these terms of reference.
\n\nThe present study will consist of collecting and analysing available data using appropriate techniques to achieve the goals of this consultancy. It will come up with realistic proposals and recommendations after consultations with Ministry of Environment (MoE) and its agencies, Rwanda Development Board (RDB), Rwanda Environment Management Authority (REMA), Ministry of Agriculture and Animal Reources/ Single Project Implementation Unit MINAGRI/SPIU, Districts authorities and local communities.
\n\nThe ESIA study team will also provide a site specific environmental and social management plan including pest management plan, health and Safety plan, Labor Management Plan that:
\n\nIn order to gather the required data, field surveys in selected sites and their surrounding catchments will be required. This will be done in close collaboration with RAB/SPIU World Bank and KOICA funded projects, Rwanda Development Board (RDB) and other project stakeholders.
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The present Terms of Reference were prepared not only to guide the evaluation of extent of negative impacts of the project on the environment, but also to identify realistic measures capable to avoid, reduce, compensate, or mitigate the identified negative impacts during implementation of the project.
\n\nThe ESIA reports will present mitigation measures and monitoring plans for identified impacts. The reports will be based on the above terms of reference and will be submitted to CDAT Project under RAB/SPIU WB-KOICA in one printed copy, along with a soft copy, for evaluation and approval. The reports will be presented to the public during a validation workshop involving relevant stakeholders for their comments.
\n\nThe consultant should concisely summarize significant findings and recommended actions. Describing the significant findings and key recommended actions. Describe project residual risks after implementation of the proposed mitigation measures.
\n\nThe consultant should include the following information (based on the latest project design) as relevant: location; general layout; size, capacity, etc; preconstruction activities; project/construction history, construction activities; schedule, staffing and support; facilities and services; operations; required off-site investments; life span. Undertake a comprehensive literature review of relevant documentation and provide a summary report dealing with those aspects relevant to the construction of the project and its ancillary facilities. This section should cover institutional arrangements to describe responsibilities for environmental and social risk management for the project.
\n\nProject Description
\n\nThis description should include the following topics such as:
\n\nProject Characteristics
\n\nIn providing a description of the project development, issues such as site layout, design and size/scale, as well as any existing development on site, are considered.
\n\nDescription of Sites Layout
\n\nThe description of the development by the consultant will include such issues as follows:
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Description of Design
\n\nIn providing a description of the significant physical characteristics of the proposed development, the following aspects may be included:
\n\nDescription of Installation/Construction Phase
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The section will:
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This part concisely describes the proposed project activities and its geographic, ecological, social, and temporal context, including any offsite investments that may be required (e.g., dedicated pipelines, water supply, housing, and raw material and product storage facilities, etc). It indicates the need for any resettlement plan with a map showing the project site and the project's area of influence.
\n\nIt provides detailed information on the following:
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This section assesses the dimensions of the study area and describes relevant physical, biological, and socioeconomic conditions, including any changes anticipated before the project commences. It also takes into account current and proposed development activities within the project area but not directly connected to the project. Data should be relevant to decisions about project location, design, operation, or mitigation measures. The section indicates the accuracy, reliability, and sources of the data.
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Describe relevant trends within the project area for potential cumulative impacts. Include description of ESIA methodology used. In this chapter, provide the summary of review of existing studies and available data. Identify data gaps and areas not covered by appropriate studies, using good international practice and World Bank requirements as benchmarks. Propose actions to close such gaps, including costs and time estimates. A baseline description should cover the following topics:
\n\n| \n\t\t\t The bio-physical environment: \n\n\t\t\t
\n\n\t\t\t The socio-economic environment: \n\n\t\t\t
\n\n\t\t\t Cultural Heritage \n\n\t\t\t
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Analysis of the project alternatives and selection criteria in terms of siting, design, technology selection, construction techniques and phasing, given the degree of associated environmental and social impacts, and operating and maintenance procedures. This section will also address the assessments of infrastructure safety based on the proposed design alternatives. Include in the analysis the sites for access roads, construction camps, quarry sites and other associated works. The comparative analysis should address (and quantify where possible): the environmental and social impacts; the feasibility of impact mitigation; capital and recurrent costs; the suitability of options under local conditions; related institutional, training and monitoring requirements. State the basis for selecting the proposed design, including the minimization of risk. To the extent possible, quantify the costs and benefits of each alternative, incorporating the estimated costs of any associated mitigating measures. In addition, analyze available project alternatives to ensure sustainable water provision to the irrigated areas for at least two seasons of crop production per year without interfering with downstream users.
\n\nDetailed assessment of the anticipated impacts to the environment, social and economic aspects of the area covered by the project, including the upstream, downstream and tributary areas. Impacts should include analysis of safety, risks, health and waste management implications by the project. This chapter should indicate the scale of impacts, and clearly identify the social impacts under World Bank’s Environmental and Social Standards (ESSs), especially ESS1 related to the Assessment and Management of environmental and Social Risks and Impact. ESS4 related to the Community Health and Safety, ESS8 relating to Cultural Heritage, as well as other social risks and impacts that are not covered under those, ESS2 related to labor working conditions, ESS3 related to Resource Efficiency and Pollution Prevention and Management, ESS5 related to Land Acquisition, Restrictions on Land Use and Involuntary Resettlement and ESS 10 relating Stakeholder Engagement and Information Disclosure; whether the identified impacts are irreversible or reversible, permanent, or temporary, direct or indirect, large scale or local to project site. Identify residual impacts of this project, which cannot be avoided or mitigated. Also, this chapter should address issues connected to climate change and climate variability, investigating matters such as changes in flow regime (volumes, seasonal variation), sediment transport and re-sedimentation; this chapter should also provide possible adverse impacts associated with the access roads construction some post-harvest infrastructure (drying grounds and storages & drying shelters), sand colluvium and river protection on site, Gender dimensions of the project including Gender Based Violence (GBV) and potential for Sexual Exploitation and Abuse (SEA) for future project workers. Potential scenarios and their impacts on operation should be outlined and considered. Whenever possible describe impacts quantitatively, in terms of environment costs and benefits and assign economic values where possible. Analyze benefit sharing options that could be extended to the potential project affected persons and the appropriate stakeholders’ engagement plan that is accessible to the various project stakeholders.
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In this analysis, distinguish between significant positive and negative impacts, direct and indirect impacts, and immediate and long-term impacts. Identify impacts that are unavoidable or irreversible. Special attention should be given to downstream and upstream impacts resulting from construction and operation. Wherever possible, describe impacts quantitatively, in terms of environmental costs and benefits. Assign economic values when feasible. Specific attention should be given to:
\n\nSocial and environmental impacts occurring during construction phase in respect of:
\n\nImpacts occurring during operational phase in respect of:
\n\nThe consultant should provide the description, clearly and consistently and identify four key aspects of the impacts from the development, namely its character, magnitude, duration, and consequence. The consultant should describe:
\n\nMagnitude
\n\nDuration
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Consequences
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Indirect Impacts
\n\nThe consultant will be required to analyze indirect impacts which are caused by the interaction of effects, or by associated or off – site developments, are classed as indirect impacts.
\n\nThe ESMP identifies measures and actions in accordance with the mitigation hierarchy that
\n\nreduce potentially adverse environmental and social impacts to acceptable levels. The plan
\n\nwill include compensatory measures, if applicable. Specifically, the ESMP:
\n\n(i) Identifies and summarizes all anticipated adverse environmental and social impacts
\n\n(ii) Describes—with technical details—each mitigation measure, including the type of impact
\n\nto which it relates and the conditions under which it is required (e.g., continuously or in
\n\nthe event of contingencies), together with designs, equipment descriptions, and operating
\n\nprocedures, as appropriate;
\n\n(iii) Estimates any potential environmental and social impacts of these measures; and
\n\n(iv) Takes into account, and is consistent with, other mitigation plans required for the project
\n\n(e.g., for involuntary resettlement),
\n\nThis section includes also mitigation plan, monitoring plan, the capacity development and training and Implementation schedule. The ESMP should be presented in the form of a table including not limited to the following.
\n\nMitigation plan:
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Monitoring plan:
\n\nThe ESMP identifies monitoring objectives and specifies the type of monitoring, with linkages
\n\nto the impacts assessed in the environmental and social assessment and the mitigation
\n\nmeasures described in the ESMP. Specifically, the monitoring section of the ESMP provides
\n\n(a) a specific description, and technical details, of monitoring measures, including the parameters
\n\nto be measured, methods to be used, sampling locations, frequency of measurements,
\n\ndetection limits (where appropriate), and definition of thresholds that will signal the need for
\n\ncorrective actions; and
\n\n(b) monitoring and reporting procedures to (i) ensure early detection of
\n\nconditions that necessitate particular mitigation measures, and (ii) furnish information on the
\n\nprogress and results of mitigation.
\n\nThe Monitoring plan should be presented in the form of a table including not limited to the following:
\n\nUndertake an inclusive (gender, intergenerational, and vulnerability and disability sensitive) public and stakeholder consultations. Stakeholder and public consultations should be transparent, accessible to stakeholders involved in terms of venue, timing and language, and conducted in consideration of socially acceptable means in relation to the project area. A record of public consultations – disaggregated by gender, age and if possible social status - and other records that will indicate participation of interested and affected parties throughout the ESIA study process, including surveys used to seek views of affected stakeholders; date and location of consultation meetings; a list of attendees, their affiliation, contact addresses and a summary. This section needs to present an approach to ongoing stakeholder engagement. In addition, a grievance redress mechanism should be described in this section. The reports should be disclosed after its clearance by the borrower and donor. The consultancy firm should indicate how the disclosure will be done in this section.
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The reports should include all information necessary to the project review such as lists of data sources, project background reports and studies, and any other relevant information to which the developer/consultant’s attention should be directed. They should also provide detailed designs/plans of construction, the water canalization and wastewater treatment systems, etc.
\n\nThese are written materials; both published and unpublished, used in the preparation of the study report.
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The consultancy to conduct ESIA study and produce separate ESIA reports for Matimba and Kagitumba irrigation system CDAT sites will be prepared and finalized within six (6) months.
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The payment modalities are breakdown as follows:
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The interested consulting firms should provide information to demonstrate that they have the required qualifications and relevant experience to perform this task. The eligible criteria are:
\n\nTo realize this assignment, the selected firm will recruit competent and qualified personnel with proven experience in similar services. Key personnel needed for this study by the firm will have the minimum qualifications below:
\n\nThe key personnel must have the following minimum experience:
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NB: Please attach the availability and exclusivity certificate signed by the team members (experts) to perform this assignment.
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"},{"id":"OP00307700","notice_type":"Request for Expression of Interest","noticedate":"28-Aug-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-09-09T00:00:00Z","submission_deadline_time":"10:00","project_ctry_name":"Rwanda","project_id":"P171462","project_name":"Commercialization and De-Risking for Agricultural Transformation Project","bid_reference_no":"RW-RAB-322412-CS-QCBS","bid_description":"Hiring a Consultancy firm to carry out an Environmental Social Impact Assessment (ESIA) & Environmental and Social Management Plans (ESMPS) for Kiryango, Nyirakayange and Base marshlands","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"P.O. Box 5016 Kigali - Rwanda","contact_ctry_name":"Rwanda","contact_email":"infospiu@rab.gov.rw","contact_name":"Stephen RWAMULANGWA","contact_organization":"RAB/SPIU","contact_phone_no":"0738 461 866","contact_web_url":"http://www.lwh-rssp.minagri.gov.rw","submission_date":"2024-08-28T00:00:00Z","notice_text":"
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REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES -– FIRMS SELECTION)
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COUNTRY: Rwanda
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NAME OF PROJECT: Commercialization and De-risking for Agricultural
\n\nTransformation (CDAT) Project
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Credit A No: 7084-RW, Credit B No: 7085-RW and Grant No: E017-RW
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Assignment Title: Hiring a Consultancy firm to carry out an Environmental Social Impact Assessment (ESIA) for Base, Kiryango and Nyirakayange irrigation schemes.
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\n\nReference No: RW-RAB-322412-CS-QCBS
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The Government of Rwanda has received financing from the International Development Association (IDA) toward the cost of the Commercialization and De-risking for Agricultural Transformation (CDAT) Project and intends to apply part of the proceeds for consulting services of Hiring a Consultancy firm to carry out an Environmental Social Impact Assessment (ESIA) for Base, Kiryango and Nyirakayange irrigation schemes.
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The Terms of Reference (TOR) related to this assignment are attached to this request for expressions of interest.
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The Rwanda Agriculture and Animal Resources Development Board (RAB) / Commercialization and De-risking for Agricultural Transformation (CDAT) Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the above Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Expression of Interest (EOI) will include: core business and years in business, relevant experience, technical and managerial capability of the firm.
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To be able to submit an expression of interest, International and National consulting firms who are not registered in E-procurement system, are advised to register themselves through www.umucyo.gov.rw
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N.B.:
\n\nSubmission of expression of interest via other channels than Umucyo E-Procurement System shall not be considered. In case of Joint-Venture, only the lead firm must submit the Expression of Interest, the Joint-Venture must be done through e-procurement system, otherwise the EOI will be rejected.
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The shortlisting criteria are:
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The shortlist will contain five (5) to eight (8) firms.
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The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fourth Edition September, 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
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Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
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A Consultant will be selected in accordance with the criteria set out in the Request for Proposals.
\n\nExpressions of interest must be delivered through e-procurement system on www.umucyo.gov.rw by the time indicated in the system.
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TERMS OF REFERENCE FOR ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT FOR IRRIGATION REHABILITATION OF BASE, NYIRAKIYANGE AND KIRYANGO MARSHLAND SCHEMES
\n\nRwanda is committed to become an upper-middle income country by 2035 and a high-income country by 2050. A modern and high performing agriculture sector, well integrated into regional and global supply chains, is one of the country’s key drivers of growth. The required transformation in agriculture needs to be built on competition and innovation and achieve higher productivity rates through private sector-led investment and development.
\n\nRwandan agriculture is mostly rain-fed, and therefore more exposed to weather-related risks, especially to severe, frequent, and prolonged dry spells occurring during the cropping seasons. Irrigation investments have significant potential to address these challenges and to improve the productivity of farmers who depend on rain-fed agriculture, through improving yields and increasing cultivation in the dry season. Irrigation scheme requires infrastructure investment, operation and maintenance costs and farmers in drought-prone areas requires adequate infrastructure to cope with such conditions. The expansion of the irrigation network is the only way to expand the effective land area and reduce climate-related production risks through improved technologies and practices.
\n\nIt is in this regard that the “Commercialization and De-Risking for Agricultural Transformation Project’’ hereafter “CDAT project” will invest in expanding and upgrading the irrigation area infrastructure through rehabilitation or development of Marshlands including diversion weirs and other irrigation facilities and land husbandry development. Base Marshland (located in Ruhango and Nyanza Districts), Nyirakiyange and Kiryango Marshlands both located in Ruhango District in the Southern Province of Rwanda, are ones of the irrigation sites to be rehabilitated by CDAT project. Therefore, these Terms of Reference (ToRs) are for consultancy services to provide Rwanda Agriculture and Animal Resources Development Board with the full study for Environmental and Social Impact Assessment of Hydro-Agricultural development works for Base Marshland (command area 134ha) and 268ha for land husbandry, Nyirakiyange Marshland (command area 98.5ha) and 197ha for land husbandry and Kiryango Marshland (command area 108ha) with 216ha for land husbandry. In addition to these ToRs, the study will be conducted in accordance with World Bank’s Environmental and Social Standards (ESSs), the provisions of the laws and regulations that govern EIA in Rwanda and will require application for EIA Clearance to Rwanda Development Board (RDB).
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The Government of Rwanda (GoR) is pursuing its efforts to accelerate private sector-led growth and further reduce poverty. This is performed through the implementation of various sustainable development programs and projects. The “Commercialization and De-Risking for Agricultural Transformation Project’’ hereafter “CDAT project” is among the development projects designed under the Rwanda Agriculture and Animal Resources Development Board (RAB), funded by the World Bank (WB) for a period of 5 years. The objectives of the project are to increase the use of irrigation and commercialization among producers and agribusiness firms in supported value chains and to increase access to agriculture finance. The project beneficiaries are farmers’ cooperatives, commercial farmers, and small and medium-sized agri-enterprises.
\n\nThe project has four components.
\n\nComponent 1: Value Chain and Infrastructure Development, it aims to increase marketable volumes in supported value chains and provide targeted climate-sensitive infrastructure support. The component will finance public goods such as irrigation infrastructure, land husbandry, extension provision, and research and development of improved seeds. Under this component, they are 3 subcomponents : (i) Irrigation rehabilitation and development focuses to expand the irrigated area and increase marketable output from irrigated agriculture, (ii), Land husbandry with the objective to protect the watershed areas that drain to the irrigation sites under Subcomponent 1.1, increase the productivity of these areas, and prevent soil erosion, (iii) Innovation and services for agri-business value chain development aims to increase value addition and marketability by addressing critical constraints that directly affect the commercialization of the targeted value chains.
\n\nComponent 2: Agricultural Finance and Insurance, the objective of this component is to increase access to financial products and services for farmers and cooperatives for the commercialization of the sector. Under this component, 2 subcomponents have developed: (i) Scaling up agricultural finance to set the foundation for expanding the supply of affordable financial services and products, (ii) Strengthening agricultural insurance by strengthening the quality and effectiveness of agriculture insurance offered through the National Agriculture Insurance Scheme (NAIS), which seeks to de-risk the agricultural sector using market-based insurance mechanisms and fintech solutions.
\n\nComponent 3: Covers project management to ensure the smooth implementation of the project and will support all aspects of project management such as (i) project staffing and their training; (ii) procurement and financial management; (iii) environmental and social risk management and compliance; (iv) monitoring and evaluation; (v) equipment and operating costs; (vi) communication and knowledge management.
\n\nComponent 4: The contingency Emergency Response Component will allow for rapid reallocation of the project’s uncommitted funds in the event of an eligible emergency.
\n\nTherefore, various activities were developed under these components and subcomponent and their implementation requires carrying out civil works related to the rehabilitation of existing or development of irrigation infrastructure. Under subcomponent 1.1, works related to pre-feasibility and feasibility studies, preparation of detailed designs, construction supervision and quality assurances, construction of irrigation water abstraction, delivery, distribution, and drainage structures will be implemented in 31 irrigation schemes identified in different districts countrywide.
\n\nRehabilitation of irrigation and drainage network canals and construction of hydraulic structures (diversion weir, water intake, drops, small bridges, culverts, etc.) may present some environmental and social risks, particularly relating to potential economic displacement, community health and safety, and protection of biodiversity.
\n\nThe Government of Rwanda committed to implementing CDAT Project in accordance with the World Bank Environmental and Social Standards (ESSs), national environmental laws and regulations, and International Environmental and Social Conventions that Rwanda is a signatory. It is within this regard that different safeguards instruments have been prepared for CDAT Project and disclosed on World Bank and RAB websites.
\n\nThe available CDAT project safeguards instruments to refer to include: Environmental and Social Management Framework (ESMF), Environmental and Social Commitment Plan (ESCP), Resettlement Policy Framework (RPF), Labor Management Plan (LMP), Stakeholder Engagement Plan (SEP), Master Emergency Response Plan (MERP) and Pest Management Plan (PMP). In addition to the above-mentioned safeguard instruments, the consultant will refer to the Project Appraisal Document (PAD) also available on RAB website.
\n\nCDAT Project interventions in Base (command area 134 ha), Nyirakiyange (command area 98,5 ha) and Kiryango (command area 108 ha) sites are mainly the hydro-agricultural rehabilitation of these marshlands and land husbandry activities to be conducted on the area of 268 ha, 197 ha and 216 ha respectively.
\n\nThe Base Marshland site is located in the Southern Province, Ruhango District (Mwendo and Bweramana Sectors) and Nyanza District (Mukingo Sector); Nyirakiyange in Ruhango and Bweramana Sectors whereas Kiryango is located in Mwendo and Kinihira Sectors of Ruhango District. Marshlands beneficiaries are engaged in rice production and other food security crops such as maize and beans and cassava on up hillsides of them. The Environmental and Social Impact Assessment (ESIA) study will be conducted for the construction of key hydraulic infrastructure (weirs/intakes) and various supporting arrangements needed to boost rice agriculture production at these marshland sites. The Base Marshland perimeters are situated at around 78.9 Km, Nyirakiyange at around 83.5 Km and Kiryango at around 79 Km from Kigali the Capital City of Rwanda. The following figures show these marshlands locations.
\n\nFigure 1: Base Marshland site location
\n\nFigure 2: Nyirakiyange Marshland site location
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Figure 3: Kiryango Marshland site location
\n\nThe rehabilitation of these marshland sites during CDAT project implementation will involve the following activities:
\n\nThe following activities will attract attention during ESIA study for rehabilitation of Base (with existing earth fill dam of 9m of height and 250,000m3 of storage), Nyirakiyange and Kiryango Marshlands:
\n\nA. Rivers’ protection and sand colluviums control
\n\nB. Rehabilitation of irrigation-drainage networks
\n\nC. Service Road networks
\n\nD. Post-Harvest Infrastructure
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E. Land Husbandry activities for erosion control around the marshlands
\n\nThis includes the construction of terraces, bunds, and other soil conservation structures.
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The above activities require the preparation of an Environmental and Social Impact Assessment (ESIA) for each site. The ESIA report will be prepared in accordance with the requirements of (i) Article 33 of the Law N° 48/2018 of 13/08/2018 determining the modalities of protection, conservation, and promotion of environment in Rwanda; and (ii) World Bank’s Environmental and Social Standards (ESSs) provided by the current Environmental and Social Framework (ESF) that replaced the environmental and social safeguard policies that have been in use over the last 4 decades. These Standards are designed to avoid, minimize, reduce or mitigate the adverse environmental and social risks and impacts of the project. The World Bank (WB) and the Government of Rwanda (GoR) agreed that CDAT will trigger all environmental and social Standards of the WB, except ESS7 (Indigenous Peoples/Sub-Saharan African Historically Underserved Traditional Local Communities).
\n\nThese Terms of Reference were prepared not only to guide the evaluation of extent of negative impacts of the project on the environment, but also to identify measures that should contribute to avoid, reduce, compensate or mitigate the identified negative impacts during implementation of the project. The objective of this ESIA is to ensure environmental due diligence according to Rwandan Law and compliance to the Safeguard policies of the World Bank.
\n\nThe objective of the assignment is to assist RAB/CDAT Project to develop an Environmental and Social Impact Assessment (ESIA) to ensure that rehabilitation works for Base, Nyirakiyange and Kiryango Marshlands are done in full compliance with Rwanda’s and the World Bank’s environmental and social standards and regulations.
\n\nThe specific objectives are (i) to assess the potential environmental and social impacts of the CDAT project’s proposed rehabilitation works at Base, Nyirakiyange and Kiryango Marshlands whether positive or negative and propose measures which will effectively guide the implementation; and (ii) to inform the project preparation process of the potential impacts of different alternatives, and relevant mitigation measures (including implementation requirements).
\n\nThe main objective of this ESIA study is to identify and assess impacts resulting from the proposed project to the biophysical, social and economic environment. Anticipated positive and negative impacts and risks from the proposed project will be assessed in accordance with the GoR laws and the World Bank Safeguards Policies. The consultant should:
\n\nThe present terms of reference were designed for the Environmental and Social Impact Assessment of the rehabilitation works of Base, Nyirakiyange and Kiryango Marshlands located in Ruhango District for the account of CDAT projects following the conditions and the requirements of these terms of reference.
\n\nThe present study will consist of collecting and analysing available data using appropriate techniques to achieve the goals of this consultancy. It will come up with realistic proposals and recommendations after consultations with Ministry of Environment (MoE) and its agencies, Rwanda Development Board (RDB), Rwanda Environment Management Authority (REMA), Ministry of Agriculture and Animal Resources/ Single Project Implementation Unit (MINAGRI/SPIU), Districts authorities and local communities.
\n\nThe ESIA study team will also provide a site specific Environmental and Social Management Plan including Pest Management Plan, Health and Safety plan, Labor Management Plan that:
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In order to gather the required data, field surveys in selected sites and their surrounding catchments will be required. This will be done in close collaboration with RAB/SPIU World Bank and KOICA funded projects, Rwanda Development Board (RDB) and other project stakeholders.
\n\nThe selected firm will conform to the regulations of Rwanda Environmental Management Authority (REMA) regarding ESIA process in Rwanda and will prepare the ESIA report in compliance with World Bank’s Environmental and Social Standards (ESSs), especially ESS1 related to the Assessment and Management of environmental and Social Risks and Impact, ESS2 related to Labor and Working Conditions,ESS3 related to Resource Efficiency and Pollution Prevention and Management, ESS4 related to the Community Health and Safety, ESS 5 related to the Land Acquisition, Restriction on Land Use and Involuntary Resettlement, ESS6 related Biodiversity Conservation and Sustainable Management of Living Natural Resources, ESS8 related to Cultural Heritage and ESS10 related Stakeholder Engagement and Information Disclosure.
\n\nThese Terms of Reference were prepared not only to guide the evaluation of extent of negative impacts of the project on the environment, but also to identify realistic measures capable to avoid, reduce, compensate, or mitigate the identified negative impacts during implementation of the project.
\n\nThe ESIA reports will present mitigation measures and monitoring plans for identified impacts. The reports will be based on the above terms of reference and will be submitted to CDAT Project under RAB/SPIU WB-KOICA in one printed copy, along with a soft copy, for evaluation and approval for each site. The reports will be presented to the public during a validation workshop involving relevant stakeholders for their comments.
\n\nThe consultant should concisely summarize significant findings and recommended actions. Describing the significant findings and key recommended actions. Describe project residual risks after implementation of the proposed mitigation measures.
\n\nThe consultant should include the following information (based on the latest project design) as relevant: location; general layout; size, capacity, etc; preconstruction activities; project/construction history, construction activities; schedule, staffing and support; facilities and services; operations; required off-site investments and life span. Undertake a comprehensive literature review of relevant documentation and provide a summary report dealing with those aspects relevant to the construction of the project and its ancillary facilities. This section should cover institutional arrangements to describe responsibilities for environmental and social risk management for the project.
\n\nProject Description
\n\nThis description should include the following topics such as:
\n\nProject Characteristics
\n\nIn providing a description of the project development, issues such as site layout, design and size/scale, as well as any existing development on site, are considered.
\n\nDescription of Sites Layout
\n\nThe description of the development by the consultant will include such issues as follows:
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Description of Design
\n\nIn providing a description of the significant physical characteristics of proposed development, the following aspects may be included:
\n\nDescription of Construction Phase
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The section will:
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This part concisely describes the proposed project activities and its geographic, ecological, social, and temporal context, including any offsite investments that may be required (e.g., dedicated pipelines, water supply, housing, and raw material and product storage facilities, etc). It indicates the need for any resettlement plan with a map showing the project site and the project's area of influence.
\n\nIt provides detailed information on the following:
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This section assesses the dimensions of the study area and describes relevant physical, biological, and socioeconomic conditions, including any changes anticipated before the project commences. It also takes into account current and proposed development activities within the project area but not directly connected to the project. Data should be relevant to decisions about project location, design, operation, or mitigation measures. The section indicates the accuracy, reliability, and sources of the data.
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Describe relevant trends within the project area for potential cumulative impacts. Include description of ESIA methodology used. In this chapter, provide the summary of review of existing studies and available data. Identify data gaps and areas not covered by appropriate studies, using good international practice and World Bank requirements as benchmarks. Propose actions to close such gaps, including costs and time estimates. A baseline description should cover the following topics:
\n\n| \n\t\t\t The bio-physical environment: \n\n\t\t\t
\n\n\t\t\t The socio-economic environment: \n\n\t\t\t
\n\n\t\t\t Cultural Heritage \n\n\t\t\t
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Analysis of the project alternatives and selection criteria in terms of siting, design, technology selection, construction techniques and phasing, given the degree of associated environmental and social impacts, and operating and maintenance procedures. This section will also address the assessments of infrastructure safety based on the proposed design alternatives. The comparative analysis should address (and quantify where possible): the environmental and social impacts; the feasibility of impact mitigation; capital and recurrent costs; the suitability of options under local conditions; related institutional, training and monitoring requirements. State the basis for selecting the proposed design, including the minimization of risk. To the extent possible, quantify the costs and benefits of each alternative, incorporating the estimated costs of any associated mitigating measures.
\n\nDetailed assessment of the anticipated impacts to the environment, social and economic aspects of the area covered by the project, including the upstream, downstream and tributary areas. Impacts should include analysis of safety, risks, health and waste management implications by the project. This chapter should indicate the scale of impacts, and clearly identify the social impacts under World Bank’s Environmental and Social Standards (ESSs), especially ESS1 related to the Assessment and Management of environmental and Social Risks and Impact. ESS4 related to the Community Health and Safety, ESS8 relating to Cultural Heritage, as well as other social risks and impacts that are not covered under those ESS2 related to labor working conditions, ESS3 related to Resource Efficiency and Pollution Prevention and Management, ESS5 related to Land Acquisition, Restrictions on Land Use and Involuntary Resettlement and ESS 10 related to Stakeholder Engagement and Information Disclosure; whether the identified impacts are irreversible or reversible, permanent, or temporary, direct or indirect, large scale or local to project site. Identify residual impacts of this project, which cannot be avoided or mitigated. Also, this chapter should address issues connected to climate change and climate variability, investigating matters such as changes in flow regime (volumes, seasonal variation), sediment transport and re-sedimentation; this chapter should also provide possible adverse impacts associated with the access roads construction some post-harvest infrastructure (drying grounds and storages & drying shelters), sand colluvium and river protection on site, Gender dimensions of the project including Gender Based Violence (GBV) and potential for Sexual Exploitation and Abuse (SEA) for future project workers. Potential scenarios and their impacts on operation should be outlined and considered. Whenever possible describe impacts quantitatively, in terms of environment costs and benefits and assign economic values where possible. Analyze benefit sharing options that could be extended to the potential project affected persons and the appropriate stakeholders’ engagement plan that is accessible to the various project stakeholders.
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In this analysis, distinguish between significant positive and negative impacts, direct and indirect impacts, and immediate and long-term impacts. Identify impacts that are unavoidable or irreversible. Special attention should be given to downstream and upstream impacts resulting from construction and operation. Wherever possible, describe impacts quantitatively, in terms of environmental costs and benefits. Assign economic values when feasible. Specific attention should be given to:
\n\nSocial and environmental impacts occurring during construction phase in respect of:
\n\nImpacts occurring during operational phase in respect of:
\n\nThe consultant should provide the description, clearly and consistently and identify four key aspects of the impacts from the development, namely its character, magnitude, duration, and consequence. The consultant should describe:
\n\nMagnitude
\n\nDuration
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Consequences
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Indirect Impacts
\n\nThe consultant will be required to analyze indirect impacts which are caused by the interaction of effects, or by associated or off – site developments, are classed as indirect impacts.
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The ESMP identifies measures and actions in accordance with the mitigation hierarchy that
\n\nreduce potentially adverse environmental and social impacts to acceptable levels. The plan
\n\nwill include compensatory measures, if applicable. Specifically, the ESMP:
\n\n(i) Identifies and summarizes all anticipated adverse environmental and social impacts
\n\n(ii) Describes—with technical details—each mitigation measure, including the type of impact
\n\nto which it relates and the conditions under which it is required (e.g., continuously or in
\n\nthe event of contingencies), together with designs, equipment descriptions, and operating
\n\nprocedures, as appropriate;
\n\n(iii) Estimates any potential environmental and social impacts of these measures; and
\n\n(iv) Takes into account, and is consistent with, other mitigation plans required for the project
\n\n(e.g., for involuntary resettlement),
\n\nThis section includes also mitigation plan, monitoring plan, the capacity development and training and Implementation schedule. The ESMP should be presented in the form of a table including not limited to the following.
\n\nMitigation plan:
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Monitoring plan:
\n\nThe ESMP identifies monitoring objectives and specifies the type of monitoring, with linkages
\n\nto the impacts assessed in the environmental and social assessment and the mitigation
\n\nmeasures described in the ESMP. Specifically, the monitoring section of the ESMP provides
\n\n(a) a specific description, and technical details, of monitoring measures, including the parameters
\n\nto be measured, methods to be used, sampling locations, frequency of measurements,
\n\ndetection limits (where appropriate), and definition of thresholds that will signal the need for
\n\ncorrective actions; and
\n\n(b) monitoring and reporting procedures to (i) ensure early detection of
\n\nconditions that necessitate particular mitigation measures, and (ii) furnish information on the
\n\nprogress and results of mitigation.
\n\nThe Monitoring plan should be presented in the form of a table including not limited to the following:
\n\nUndertake an inclusive (gender, intergenerational, and vulnerability and disability sensitive) public and stakeholder consultations. Stakeholder and public consultations should be transparent, accessible to stakeholders involved in terms of venue, timing and language, and conducted in consideration of socially acceptable means in relation to the project area. A record of public consultations – disaggregated by gender, age and if possible social status - and other records that will indicate participation of interested and affected parties throughout the ESIA study process, including surveys used to seek views of affected stakeholders; date and location of consultation meetings; a list of attendees, their affiliation, contact addresses and a summary. This section needs to present an approach to ongoing stakeholder engagement. In addition, a grievance redress mechanism should be described in this section. The report for each site should be disclosed after its clearance by the borrower and donor. The consultancy firm should indicate how the disclosure will be done in this section.
\n\nThe reports should include all information necessary to the project review such as lists of data sources, project background reports and studies, and any other relevant information to which the developer/consultant’s attention should be directed. They should also provide detailed designs/plans of construction, the water canalization and wastewater treatment systems, etc.
\n\nThese are written materials; both published and unpublished, used in the preparation of the study reports.
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The consultancy to conduct ESIA study for each site and produce ESIA report for Base, Nyirakiyange and Kiryango CDAT sites. These separate reports will be prepared and finalized within 6 months effective from the date of reception of commencement letter.
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The payment modalities are breakdown as follows:
\n\nThe interested consulting firms should provide information to demonstrate that they have the required qualifications and relevant experience to perform this task. The eligible criteria are:
\n\nTo realize this assignment, the selected firm will recruit competent and qualified personnel with proven experience in similar services. Key personnel needed for the study by the firm will have the minimum qualifications below:
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The key personnel must have the following minimum experience:
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REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES -– FIRMS SELECTION)
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COUNTRY: Rwanda
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NAME OF PROJECT: Commercialization and De-risking for Agricultural
\n\nTransformation (CDAT) Project
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Credit A No: 7084-RW, Credit B No: 7085-RW and Grant No: E017-RW
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Assignment Title: Hiring a Consultancy firm for detailed design study of Base-Kiryango-Nyirakiyange marshlands.
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\n\nReference No: RW-RAB-356362-CS-QCBS
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The Government of Rwanda has received financing from the International Development Association (IDA) toward the cost of the Commercialization and De-risking for Agricultural Transformation (CDAT) Project and intends to apply part of the proceeds for consulting services of hiring a Consultancy firm for detailed design study of Base-Kiryango-Nyirakiyange marshlands.
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The Terms of Reference (TOR) related to this assignment are attached to this request for expressions of interest.
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The Rwanda Agriculture and Animal Resources Development Board (RAB) / Commercialization and De-risking for Agricultural Transformation (CDAT) Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the above Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Expression of Interest (EOI) will include: core business and years in business, relevant experience, technical and managerial capability of the firm.
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To be able to submit an expression of interest, International and National consulting firms who are not registered in E-procurement system, are advised to register themselves through www.umucyo.gov.rw
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N.B.:
\n\nSubmission of expression of interest via other channels than Umucyo E-Procurement System shall not be considered. In case of Joint-Venture, only the lead firm must submit the Expression of Interest, the Joint-Venture must be done through e-procurement system, otherwise the EOI will be rejected.
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The shortlisting criteria are:
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The shortlist will contain five (5) to eight (8) firms.
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The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fourth Edition September, 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
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Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
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A Consultant will be selected in accordance with the criteria set out in the Request for Proposals.
\n\nExpressions of interest must be delivered through e-procurement system on www.umucyo.gov.rw by the time indicated in the system.
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TERMS OF REFERENCE FOR FEASIBILITY AND DETAIL DESIGN STUDIES FOR A NEW DAM, RAISING AN EXISTING DAM, AND IRRIGATION FOR BASE-KIRYANGO-NYIRAKIYANGE (245 HA EXISTING MARSHLAND IN BASE-KIRYANGO, 136 HA IN NYRAKIYANGE AND 1,210 HA NEW HILLSIDE COMMAND AREAS) LOCATED IN RUHANGO AND NYANZA DISTRICTS OF SOUTHERN PROVINCE
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The World Bank approved $300 million in financing under the International Development Association’s (IDA’s) grant, credit, and Scale Up Window to help the Government of Rwanda increase the use of irrigation and commercialization among producers and agribusiness firms in supported value chains, and to increase access to agricultural finance.
\n\nThe Commercialization and De-Risking for Agricultural Transformation Project (CDAT) will support the Government to provide services and create an enabling environment for the private actor throughout the agricultural value chain. It will finance public investments in the seeds sector, develop and rehabilitate irrigation systems on over 17,600 ha, provide accompanying land husbandry development on about 11,000 ha in surrounding water catchment areas to increase productivity and promote climate smart agriculture.
\n\nThe project will also support commercialization by helping farmers access markets and availing matching grants for investments in mechanization, post-harvest infrastructure and processing equipment. A CDAT challenge fund will invest in particularly innovative solutions for the sector that can be brought to scale. The project is nationwide and is foreseen to directly benefit at least 235,000 households, including women and youth. In partnership with financial institutions, the Commercialization and De-Risking for Agricultural Transformation Project will seek to enhance access to affordable financial services and products in the agricultural sector by providing short and long-term financing and reducing risks and challenges faced by agricultural value chains through strengthening market linkages and scaling up agriculture insurance.
\n\nOne of the projects being considered for implementation by CDAT is the rehabilitation and upgrading of Nyarubogo scheme located in Kibirizi, Muyira and Busoro Sectors, Nyanza District, Southern Province. Rice is primarily grown throughout the 150 ha command area by gravity surface irrigation with some farmers switching to maize and other crops due to lack of water while the hillside is rainfed agriculture with different seasonal crops mainly maize, beans, soybeans, cassava, and banana. A study is required to consider alternatives for raising the dam, identifying a potential site for a new dam, controlling river bank and bed erosion, improving and possibly expanding the command area, and if reasonable alternatives are found, an Interim Study is needed to present the most viable alternatives to the Client for selection of the alternative to undergo a detail design study.
\n\nRwanda’s economy relies heavily on agriculture as a sector contributing around 30% to the GDP. Nearly 70% of the rural population is employed in agriculture. The Government of Rwanda in its national policies indicates agriculture as a vehicle for economic growth. The National Strategy of Transformation and PSTA IV emphasizes agriculture development as a means to achieve the goal of poverty reduction and ensuring food security.
\n\nThe goal of the project is to develop financially sustainable irrigation and drainage services and increase farmers’ agricultural revenue in the project area.
\n\nThe overall objective of the study is to undertake a Feasibility and Detail Design Study to rehabilitate and expand the Base, Kiryango and Nyirakiyange command areas. The study must meet the World Bank project appraisal requirements and should ensure the development is technically feasible, economically and financially viable, socially acceptable, and environmentally sustainable.
\n\nThe specific objectives of the assignment are to carry out relevant technical investigations and studies comprising of water resources (hydrologic and hydro-geologic) assessment, socio-economic assessment, agricultural soils and agronomic studies, irrigation water requirements, topographical surveys, geotechnical investigations, hydraulic studies and design, and undertake Feasibility and Detail Design studies for rehabilitating and expanding the existing Base Dam and command area, the Kiryango command area, and a new dam for the Nyirakinyange-Kihene command areas, to ensure optimum use of available water.
\n\nThe study will be carried out in two phases; Feasibility Study and Detail Design Study. The Feasibility Study will select, examine, and rank various alternatives for increasing water harvesting, improving drainage, expanding the command area, developing low-head (less 50m) solar pumped irrigation, and if additional water storage is needed, to investigate raising Base Dam and designing a new dams for Nyirakiyange-Kihene, to maximize the command area and meet the irrigation demands. The Feasibility Study will examine different alternatives and provide preliminary design drawings, cost estimates, and economic analyses sufficiently detailed to enable decisions to be made on project viability. If the Feasibility Study results in alternatives that seem reasonable to the Client, then the Consultant will proceed with the Detail Design Study for the selected alternatives which will examine selected alternatives and provide detail design drawings, cost estimates, technical specifications, tender documents, bill of quantities, and unit price surveying to enable the client to proceed to the tendering of works. In addition, the definition of the project components, organizational arrangements, and procedures will be detailed enough to permit the executing agencies to use the study as guidance on project implementation.
\n\nThe Consultant should take into consideration the World Bank policies, guidelines, and safeguards requirements, especially those for environmental and social impact assessment as well as dam safety to prepare the studies.
\n\nThe study will entail Feasibility and Detail Design studies that include the preparation of designs, cost estimates, and implementation arrangements for the finally agreed development alternative for water harvesting, drainage and irrigation development, infrastructure, and watershed management associated with the project.
\n\nThe Feasibility and Detail Design studies will comprise Data Collection (land surveys, topographic maps, soil samples, climate data, water availability, and any existing infrastructure that may affect the project), Field Reconnaissance (physically visiting the project site to assess its current condition, identify potential challenges, and gather additional data that may not be available through other means like the local environment, including terrain, vegetation, existing water sources, and any obstacles that may need to be addressed during project implementation) Hydrometeorological Network Review (the patterns of precipitation, evaporation, groundwater levels, and other hydrological factors that could impact the design and operation of the irrigation system, setting up new monitoring stations or enhancing existing ones to gather more accurate and detailed information relevant to the project in order to carry out analyses related to (a) basin-wide water resources (qualitative and quantitative), (b) drainage and flood management, (c) watershed management plan, (d )sand and silt control (e) topographic survey, (f) geologic and geotechnical investigations, (g) soils and agronomy, (h) cropping patterns and crop water requirements, (i) raising of existing dam, (j) design of a new dam (k) irrigation infrastructure, (l) overall agricultural potential and support services including market and value chain development for maximum water resource use (m) land tenure, (n) environmental and social analyses, (o) institutional analysis, (p) water management and operation and maintenance, and (r) economic and financial analysis in close consultation with farmer communities and other stakeholders. This project must adhere to international best practices, policies/guidelines, and safeguards.
\n\nThe Consultant shall define, in consultation with the Client and other stakeholders, the scope of the project options, assess the practicability of the development, and provide the basis for decision-making on the choice of design options optimizing the use of available water. The Consultant shall define the benefits (direct and indirect) and costs, and determine financial feasibility, economic justification, and cost recovery. The Consultant will adopt participatory approaches to ensure the optimal involvement of stakeholders from national to community levels, during the study. In planning and scheduling the tasks, the Consultant should note that not all tasks will be conducted linearly and the Consultant should propose a schedule on how the tasks can be arranged to meet the objectives of the assignment and for optimal linkage/sequencing.
\n\nThe developed irrigation scheme of Base-Kiryango covers 245ha of rice in the marshland, irrigated from a dam of 100,000 m3, with a network of eight diversions weirs feeding 35,884m of main unlined irrigation canal. The dam site is located at geographic coordinates 2014’54.15’’South, 29042’44.94’’East, at 1615m elevation, in Mukingo Sector of Nyanza District. The command area is located in Bweramana, Mwendo and Kinihira Sectors of Ruhango District. The Base-Kiryango irrigation scheme was developed in 2007 under Welthungerhilfe (German NGO) with Netherland funds. Nyirakiyange was developed by the Quick-Win program with government funds and irrigates 136 ha by ground water seepage at the upstream end of the scheme and diversion of the small stream in the middle of the scheme to irrigate the downstream half of the scheme. The infrastructures constructed are a dam and irrigation conveyance networks as well post-harvest infrastructures. The marshlands are managed by the famers of cooperative COORIBARU (for Base) with 926 members, COORIKI (for Kiryango) with 715 members, and COTEMUNYARU (for Nyirakiyange) with 456 members. The following map depicts the layout of the scheme.
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Since 2007 the land cover and land use in the dam catchment area has changed drastically with intensified agriculture activities and habitation settlements, which have resulted in excess silt accumulation in the dam compared to the planned dead storage capacity. The increased population density has pushed the farmers to pump water from the main irrigation canals to irrigate the hillsides and use existing small streams and seepage along the marshland at the foot of the mountain surrounding the marshlands. For these reasons the available water from the Base Dam has significantly reduced and the water to irrigate the designed command area. Frequent torrential rainfall has destroyed diversion weirs on main drain and silted irrigation canals and water distribution structures. This has resulted in lack of water in the command area which forced some of the farmers to shift from rice crops to other crops that require less water or even depend on rainfall.
\n\nTherefore, the SPIU/CDAT want to recruit a consultant firm to carry out design study and come up with alternatives resolving the destruction of hydraulic irrigation infrastructures and silt accumulation issues in Base-Kiryango scheme, identify the source of irrigation to be use in Nyirakiyange and Kihene marshland and hillside command area.
\n\nThe purpose of the Interim Study is to collect all data needed and to develop alternatives for improving the existing scheme including; expanding the command area, storing more water, draining flooded areas, stabilizing the river bed and banks, and silt and sand trap structures as described in more detail below:
\n\nIf this additional water is not enough to supply the expanded command area, the Consultant will consider efficient irrigation practices, sub catchment runoff harvesting combined with flow regulating reservoirs along the main canal and the possibility of adding another dam.
\n\nThe Consultant shall also:
\n\nThis approach allows for a more informed decision-making process that not only addresses technical requirements but also considers broader impacts on society and the environment. It's essential to weigh these factors carefully to choose the most suitable irrigation alternatives that align with the project's goals.
\n\nBefore proceeding to the Detail Design phase, selected alternatives from the feasibility Study phase will be compared and analysed to determine the most suitable to be further studied in the Detail Design phase.
\n\nThe purpose of this assessment is to understand the socio-economic profile of the beneficiary and potentially affected communities, to enable project design to meet their development needs and mitigate negative impacts. This assessment shall serve as a baseline that will help project planning, diagnostic monitoring, and impact evaluation purposes that should result into:
\n\nUsing internationally recognized methodologies/standards, the Consultant shall:
\n\nThe information obtained from the surveys will be used as a baseline for conducting a project socio-economic impact assessment. Combined with other technical studies, the outcome of this task should be adequate enough to be used as input for “with project” and “without project” scenario evaluations at the economic and financial analysis stage.
\n\nIn addition, the Consultant will identify the project communication needs and propose the appropriate communication strategy using the above information.
\n\nFor any new areas proposed for expansion of the command area, the Consultant shall:
\n\nThe Consultant shall then:
\n\nThe Consultants shall collect baseline information on the type of soils, topography, and land-use patterns; analyze water-use patterns (rain-fed crops, irrigated crops, drainage, surface, and groundwater extraction); examine existing field-crop production and soil management practices; establish and delineate major cropping pattern zones (considering types of irrigated crops grown, crop calendar and cropping intensity); propose schedules of crops for consideration; estimate expected yields and crop water requirements for alternative cropping programs, and examine the existing Agricultural Support Services. The assessment will cover:
\n\nThe Consultant will also analyze the gender division of labor in irrigated agricultural production for each socio-economic group, and identify the needs of both women and men related to proposed agricultural activities. Based on the analysis, the Consultant shall formulate the cropping and irrigated agriculture development plans for the proposed schemes including the potential distribution of land areas between the small-scale individual farms and large-scale commercial farms. Also, identify suitable and appropriate cropping patterns for each type, estimate farm-level crop production volumes, input and production costs, farm budget as well as gross and net returns, and generate incremental benefit estimations for use in the feasibility level economic and financial analyses.
\n\nThe Consultant shall carry out the following tasks for the existing dam:
\n\nIf the above analyses for raising the existing dam show that even more water is needed, follow the same steps to determine if deficit irrigation practices, proposed runoff harvesting and flow regulating reservoir can supply the required water at a feasible cost.
\n\nGeological investigations for raising the existing dam will be conducted with a combination of geophysical explorations and test pits at reasonable intervals to determine:
\n\nField Investigations will include but not be limited to:
\n\nGeological investigations for the proposed dams will be conducted with a combination of geophysical explorations and test pits at reasonable intervals to determine:
\n\nThe Consultant shall identify and geo-reference crucial soil and rock features and establish the engineering properties of rocks and soils, surficial deposits, and tectonic-structural patterns. The extent, depth, and type of exploration will depend on the complexity of the geology and the size and type of reservoir as conceptualized by the Consultant. Field investigations shall be done as per the following:
\n\n4.5.1 Geological and Geotechnical investigation of new dam site
\n\n\n\n
\n\n
The geophysical survey shall be carried out along the dam axis, spillway, and the outlet structure where appropriate.
\n\nPurpose of investigation
\n\nThe purpose of the geophysical investigation (2D resistivity imaging) is to:
\n\nThe Geophysical investigation works to be performed will include the following items, but not be limited to:
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Methods of investigations
\n\nThe methods of geophysical investigation shall include: 2D electrical resistivity imaging. The investigation provides continuous Electrical Resistivity images with sufficient depth (depth up to 20-30m) to determine different geological formations and classify different subsurface geological materials which is entirely dependent on the space (Winner’s Method) electrodes. The outcome of the investigation (interpretation) is to support the core drilling works in order to arrive at the right information about subsurface foundation rock condition and delineate major weak zones.
\n\nElectrical Resistivity instrument, with multi-channel cable and electrodes set up can be used for the resistivity imaging survey.
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\n\n
Figure : The forward and reverse pole-dipole arrays of resistivity imaging survey
\n\nThe acquired data are processed and interpreted using appropriate 2D-resistivity inversion software and tomographic sections along surveyed lines shall be constructed.
\n\nVolume of works
\n\nThe volume of work for electrical resistivity imaging is summarized in Table …..
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Table …..Locations and Proposed length of Electrical Resistivity Tomography
\n\n| \n\t\t\t Electrical Resistivity Tomography (ERT) \n\t\t\t | \n\t\t\t\n\t\t | |||
| \n\t\t\t Imaging ID. \n\t\t\t | \n\t\t\t\n\t\t\t Location \n\t\t\t | \n\t\t\t\n\t\t\t Length (m) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t | |||
| \n\t\t\t ERT 1 \n\t\t\t | \n\t\t\t\n\t\t\t Along the Dam Axis \n\t\t\t | \n\t\t\t\n\t\t\t 300-400 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t ERT 2 \n\t\t\t | \n\t\t\t\n\t\t\t Upstream of the Dam Axis \n\t\t\t | \n\t\t\t\n\t\t\t 200-250 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t ERT4 \n\t\t\t | \n\t\t\t\n\t\t\t Along the Spillway \n\t\t\t | \n\t\t\t\n\t\t\t 150-200 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t ERT 5 \n\t\t\t | \n\t\t\t\n\t\t\t Along the Outlet Structure \n\t\t\t | \n\t\t\t\n\t\t\t 150 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t |
Note: The proposed lengths are for budgetary purpose and can be updated according the site condition
\n\n\n\n
Trial test pits shall be excavated with depths that range from 3m to 5m at different locations of borrow area for construction material site i.e. for impervious material (core)/homogenous dam, shell material and filter materials.
\n\nTrail pits Locations
\n\nTable …: Construction Material Trial Pits Location and Zone
\n\n| \n\t\t\t Area \n\t\t\t | \n\t\t\t\n\t\t\t Zone \n\t\t\t | \n\t\t\t\n\t\t\t TP ID \n\t\t\t | \n\t\t\t\n\t\t\t Depth(m) \n\t\t\t | \n\t\t\t\n\t\t\t Bottom Area(m2) \n\t\t\t | \n\t\t
| \n\t\t\t A \n\t\t\t | \n\t\t\t\n\t\t\t Impervious material for Core/Homogenous Dam \n\t\t\t | \n\t\t\t\n\t\t\t TP 1 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t
| \n\t\t\t TP 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 3 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 4 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 5 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 7 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t B \n\t\t\t | \n\t\t\t\n\t\t\t Shell materials \n\t\t\t | \n\t\t\t\n\t\t\t TP 1 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t
| \n\t\t\t TP 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 3 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 4 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 5 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 7 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t B \n\t\t\t | \n\t\t\t\n\t\t\t Filter \n\t\t\t | \n\t\t\t\n\t\t\t TP 8 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t
| \n\t\t\t TP 9 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 10 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t
Note: the number of the trial pits can vary depending on the site condition
\n\nThe dimension of the pits shall consider the target depth achievement, protection for collapse, and ease of mobility of person inside while logging excavation information. The pit dimension shall have minimum of 1.5m*1.5m * Depth. Pits at borrow area shall be arranged in grid systems that could optimize information interpolation between the pits.
\n\nExcavation will be done manually or by excavator. The exposed pit wall will be photographed and logged with standard requirements. Required samples will be collected from walls of pits as required. Pits excavated at construction material source areas will be sampled for disturbed sampling. At the end all trial pits should be backfilled and re-instated.
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General
\n\nThe scope of service covers the drilling of vertical boreholes at dam axis and spillway, in-situ testing, sampling, and other related works as specified herein. The purpose of the geotechnical investigation is to obtain subsurface information needed for the design of the dam and appurtenant structures. The work to be performed shall include, but not limited to the following activities:
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Planning and Volume of Works
\n\nThe depth of boreholes will be variable depending on the site conditions and locations. The depths of boreholes shall vary from 10m to about 20m (Table…).
\n\nTable: Core drilling boreholes Information
\n\n| \n\t\t\t Information for Boreholes required for Annayo Dam Project Design Works \n\t\t\t | \n\t\t|||
| \n\t\t\t BH ID \n\t\t\t | \n\t\t\t\n\t\t\t Depth(m) \n\t\t\t | \n\t\t\t\n\t\t\t Inclination \n\t\t\t | \n\t\t\t\n\t\t\t Location \n\t\t\t | \n\t\t
| \n\t\t\t DA-BH1 \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t Vertical \n\t\t\t | \n\t\t\t\n\t\t\t Left Abutment \n\t\t\t | \n\t\t
| \n\t\t\t DA-BH2 \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t Vertical \n\t\t\t | \n\t\t\t\n\t\t\t River course \n\t\t\t | \n\t\t
| \n\t\t\t DA-BH3 \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t Vertical \n\t\t\t | \n\t\t\t\n\t\t\t Right Abutment \n\t\t\t | \n\t\t
| \n\t\t\t SP-BH4 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Vertical \n\t\t\t | \n\t\t\t\n\t\t\t Spillway channel \n\t\t\t | \n\t\t
| \n\t\t\t OT-BH5 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Vertical \n\t\t\t | \n\t\t\t\n\t\t\t Intake tower \n\t\t\t | \n\t\t
| \n\t\t\t CM-BH6 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Vertical \n\t\t\t | \n\t\t\t\n\t\t\t Rock quarry area \n\t\t\t | \n\t\t
| \n\t\t\t Total length(m) \n\t\t\t | \n\t\t\t\n\t\t\t 85 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Methods of Drilling
\n\nCore drilling shall be carried out at planed location of boreholes, orientation and drilling diameter and depth of investigation needed. The core drilling is planned to be carried out for proposed dam site, corresponding appurtenant structures and quarry sites.
\n\nBore holes shall be drilled using rotary core drilling rigs. Both conventional and wire-line core drilling methods shall be used depending on the depth and material conditions. Coring shall use single, double and triple core barrels considering the nature of the geology and test requirements. Furthermore, depending on the geology condition, drilling depth and required test specifications, range of nominal diameter core samples of PQ, HQ and NQ sizes shall be obtained. A range of coring bits are available and the type which gives the best results in any given ground conditions shall be used.
\n\nMaximum efforts and technical considerations will be made to satisfy full core recovery at all times and in no case be less than 85%. In cases of soft erodible units in borehole, the drilling flushing water will be controlled to the minimum not to cause washout of the cores. Besides, drilling will use a double or triple core barrel system, and the core run length will be kept shortened (not more than 1.5 m). After the recovery of the core barrel to the surface, every effort should be made in handling to ensure that the recovered core is maintained in a condition to its natural state until it is finally stored. All cores obtained from the borehole will be preserved for the period of the main works contract to which the core drilling relates. This is conveniently achieved with wooden core boxes, 1 m in length and divided longitudinally to hold a number of rows of core. The box should be of such depth and the compartments of such width that there is minimal movement of the cores when the box is closed.
\n\nDepths below ground surface will be indicated in indelible marker on small spacers of core diameter size that are inserted in the core box between cores from successive runs. Besides where there is failure to recover cores, or where specimens of recovered core are removed from the box for other purposes such as sampling for laboratory testing or in situ testing, this will be indicated by spacing blocks of appropriate length.
\n\nOn completion of each borehole, a draft borehole log will be prepared to an approved standard format. The depth interval, lithologic description, the percentage of total core recovery (TCR), solid core recovery (SCR), rock quality designation (RQD), in situ test results and sampling are among the main components of geologic log. The draft log shall be revised in the Factual Report on the bases of laboratory test results of zone representative samples.
\n\nBorehole Insitu Tests
\n\nFalling head permeability, rock mass permeability by packer method, and Standard Penetration Tests (SPT) shall be executed in geotechnical investigation boreholes where the actual condition satisfies particular test type requirements.
\n\nThe standard penetration tests (SPT), shall be conducted where required and encountered material in borehole found appropriate to satisfaction of technical requirements of the test assumptions. The testing shall be done at boreholes located to structure sites and where the borehole section intercepts soil layers.
\n\nStandard Safety SPT hammer with trip hammer release mechanism and imparting 60% hammer efficiency is to be used for the testing at all times. The regular testing interval for a particular soil zone shall be kept 1.5-3.0 meters. Sampler tube with inner liner will be in use during the operation, and disturbed samples, recovered from the testing sampler tube, are to be examined for soil classification and description.
\n\nThe field measured penetration resistance/ number of blow counts (N) shall be considered as the number of blows required for the last 30 cm penetration. Penetration shall be considered refusal where no penetration is observed for 10 successive blows or where more than 50 blows are required for the 30 cm penetration length or sum of blow counts of 45cm penetration requires more than 100 blows.
\n\nThe measured penetration resistance (N) could not be directly used for further geotechnical evaluations as the theoretical input energy is believed to be affected by several factors. The hammer efficiency, diameter of borehole, drill rod length, the type of sampler involved, and the over burden pressure are known factors to be considered in the approximation of the amount of energy which is transferred to the actual penetration driving energy.
\n\nThe insitu permeability of soil mass and rock mass shall be assessed using falling/constant head permeability tests and packer permeability tests in borehole respectively.
\n\nFalling/constant head Permeability
\n\nThe test shall be carried out to assess soil mass permeability where needed. The test procedure shall be undertaken in accordance with the British Code of practice for site investigation BS5930 (1999) and U.S. Bureau of Reclamation Procedures. The borehole shall be kept fully cased above a test section length L (3-5m) or fully to the bottom depending on the soil condition. The installed casing shall be flushed with clean water to remove the remaining drill cuttings or mud. Falling head permeability testing shall then be performed by filling the borehole with clean water to the top or near surface of the casing and measuring the fall of the water level from the top of the casing to the dynamic water level in borehole. The water head drawdown in borehole shall be recorded for standard practice time intervals. The test shall be continuous until the falling water level shows equilibrium condition or sufficient numbers of readings are obtained. The collected information shall therefore be analyzed using proper format and standards.
\n\nPacker test
\n\nPacker permeability tests shall be conducted for rock mass sections of the boreholes where required. The standard practice of the test procedure and plant arrangement shall be applied for the testing operation:
\n\nThe testing unit packers shall be inflated to the working pressure to ensure a proper seal giving allowances over counter acting hydrostatic pressure in the borehole (applied plus column head) The water column is assumed to be approximately 0.1bar/meter (based on density of fresh water).
\n\nThe test shall be multiple water pressure test type consists of five consecutive tests or runs, each of ten- or five-minute duration, and with a particular section computed corresponding pressure magnitude. The five testing pressures shall be applied in the order of A-B-C-B-A with increasing and decreasing sequences where, C = stands for the peak applied testing gauge pressure, B = moderate applied testing pressure and equals two-third of the peak applied pressure, and A= low applied testing pressure magnitudes and equals one-third of the testing peak gauge pressure. The peak applied testing gauge pressure shall be obtained after deducting the borehole mid height water column pressure (above groundwater table) from the total testing pressure (0.2bar/m), to be computed for borehole depth measured to the bottom of test sections. In any case the applied pressure shall not exceed 1MPa.
\n\nThe length of test section shall be a maximum of five meters. HQ and NQ size pneumatic packers will be in use in a wire-line drilling system and corresponding borehole diameters.
\n\nThe collected test information therefore shall be analyzed using proper format and standards and the resulting Lugeon values of tested sections for each run pressure and flow pattern representative Lugeon value shall be computed.
\n\n\n\n
Sampling
\n\nRepresentative samples will be collected both from soils and rock materials for required laboratory tests as required by the client. Sampling will be made satisfying the standard requirements at all times. Bulk disturbed soil samples shall be obtained from SPT split spoon sampler, test pit/trench walls. Undisturbed soil samples from boreholes will be obtained for cohesive soil mass using a Shelby sampler of 300 mm long and area ratio not exceeding 10%. Undisturbed soil sampling interval in borehole (if any) will be as directed by the client/representative or every 2 m interval or with change of strata. Representative rock core samples with sufficient quantity to the type, purpose and method of testing will be collected.
\n\nSamples will be protected with insulations of layers of paraffin wax to ensure natural moisture condition preservation and safety against disturbances in transportation. Quantities of samples will be made consistent to BS and/or ASTM requirements for a particular test type and technical specifications of current investigation. Every sample will be provided with detailed tagging for its project name, identity, location, purpose, sampling date, etc. All undisturbed samples will be securely packed before transport to the laboratory or to temporary storage. The safest packing and transport of the samples will be made to ensure the non-disturbance to natural state of the samples.
\n\nWater samples from groundwater in boreholes and/or from any springs in the area will be collected with a minimum of volume 1 liter cleaned plastic container. Sample will be sealed tight and labeled to identity and other descriptive information required. Where more than one aquifer system exists, sampling shall consider separately for each zone of water.
\n\nLaboratory Testing
\n\nGeneral:
\n\nRepresentative rock and soil samples collected from the field work shall be studied in the laboratory for required index and engineering properties. Water samples shall also be analyzed for full chemistry/water quality parameters.
\n\nRock samples obtained from quarry source for aggregate shall be examined both in the intact rock and crushed aggregate forms. Below are tabulated the list of tests required on soil and rock samples to be obtained from the detail design stage investigation.
\n\nAll testing will adopt standard methods (ASTM or BS). Types of tests on soil and rock samples will be those appropriate for determination of index properties for classification, and engineering properties for design/analysis of input parameters. Water samples will be analyzed for water quality that could be correlated to its reactivity to the structure to be constructed or foundation treatment works such as grouting/ground bed design. The quality of groundwater dictates the nature of the construction material involved such as cement type and corrosion resistant of reinforcement bars. The corresponding index and engineering properties to be determined for the rocks, soils, aggregates and water samples are listed in table below. The test types are not limited to the list.
\n\nSchedule of Tests
\n\nTests on Soil samples:
\n\nSoil samples will be collected from different areas around the dam site and reservoir area. Representative soil sample for clay core, shell and filter materials will be analyzed. The tests to be carried out (depending on material type) are given in Table.
\n\nTable : Proposed types of laboratory tests and number of tests to be carried out
\n\n| \n\t\t\t Item No. \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t
| \n\t\t\t A. \n\t\t\t | \n\t\t\t\n\t\t\t Soils \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Natural Moisture Content \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Grain Size Analysis (Coarse and fine) \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Specific Gravity \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Atterberg Limits \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Shrinkage \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Free Swell \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Organic Content \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Unconfined compression strength \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Standard Proctor Compaction \n\t\t\t | \n\t\t
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Modified Proctor Compaction \n\t\t\t | \n\t\t
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Dispersion Test by Pin hole method \n\t\t\t | \n\t\t
| \n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t Permeability test on undisturbed samples \n\t\t\t | \n\t\t
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Permeability test on remolded samples \n\t\t\t | \n\t\t
| \n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t Direct Shear test on undisturbed samples \n\t\t\t | \n\t\t
| \n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t Direct Shear test on remolded samples \n\t\t\t | \n\t\t
| \n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t Consolidation (Odometer) test on undisturbed samples \n\t\t\t | \n\t\t
| \n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t Consolidation (Odometer) test on remolded samples \n\t\t\t | \n\t\t
| \n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t Tri-axial (UU) on undisturbed Samples \n\t\t\t | \n\t\t
| \n\t\t\t 19 \n\t\t\t | \n\t\t\t\n\t\t\t Tri-axial (CU) on undisturbed Samples \n\t\t\t | \n\t\t
| \n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t Tri-axial (UU) on remolded Samples \n\t\t\t | \n\t\t
| \n\t\t\t 21 \n\t\t\t | \n\t\t\t\n\t\t\t Tri-axial (CU) on remolded Samples \n\t\t\t | \n\t\t
| \n\t\t\t 22 \n\t\t\t | \n\t\t\t\n\t\t\t Chemical tests of soil \n\t\t\t | \n\t\t
\n\n
Tests on rock samples
\n\nRock samples will be collected from the various types of rocks encountered in the boreholes and rock quarry sites in order to determine engineering properties of the rock formations in the project areas. The laboratory tests to be carried out are given in Table …...
\n\n\n\n
Table….: Proposed laboratory tests on rock and water samples
\n\n| \n\t\t\t Item No. \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t
| \n\t\t\t B. \n\t\t\t | \n\t\t\t\n\t\t\t Rock and Aggregate samples \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Flakiness index \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Los Angeles Abrasion \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Specific gravity \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Bulk density \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Impact value \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Crushing value \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Soundness (Sulphate) \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Petrographic analysis \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Water Absorption \n\t\t\t | \n\t\t
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t UCS (Uniaxial Compressive Strength) test \n\t\t\t | \n\t\t
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Point Load test \n\t\t\t | \n\t\t
| \n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t Porosity \n\t\t\t | \n\t\t
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Slake Durability \n\t\t\t | \n\t\t
| \n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t Alkali Silica reaction test \n\t\t\t | \n\t\t
| \n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t Water quality testing \n\t\t\t | \n\t\t
\n\n
On Water samples: The quality of water could have an effect on the quality of dam construction. It is important to undertake complete laboratory tests for samples from bore holes. Physio-chemical complete test, which will include the following, shall be determined.
\n\n\n\n
Piezometer Installation and Ground Water Level Monitoring
\n\nUnderstanding the groundwater level fluctuation of construction sites is crucial for construction planning as well as foundation performance evaluation and its design considerations. For the purpose, observation well peizometers shall be installed mainly for the dam sites and if any underground excavations are to be made.
\n\nThe standpipe section of the peizometers shall be 2’’ diameter PVCs which shall be installed as blind and being slotted in accordance to the nature of formation encountered in the borehole. Slotted PVC screen is to be installed near the lower portion of the borehole and where stratum is potential for water bearing.
\n\nThe peizometers tips shall be provided with 15 to 30cm thick clean coarse sand pack. Appropriate filter pack shall be made on surroundings of the stand pipe. An impervious bentonite seal shall be provided near surface to prevent surface water entrance to the borehole. Protection peizometers head shall be provided containing embedded 1.5m long HW size casing surrounded by partly embedded concrete block.
\n\nGroundwater level in peizometer shall be recorded right after installation. Groundwater level monitoring shall be in such a way that twice a day (morning and afternoon) for a week since installation and shall continue monitoring once per week afterwards.
\n\nA peizometer As-Built drawing and water level records shall be reported in appropriate formats.
\n\nCodes, Specifications and Standards
\n\nServices rendered at field and laboratory will be in compliance with the codes, specifications and standards of the American Society for Testing and Materials (ASTM) or the US Bureau of Reclamation or British (BS) Standards.
\n\nReport and Deliverables
\n\nThe main deliverables of the work shall include:
\n\n\n\n
The final output of this task will be a detailed report on the project geology/geotechnical aspects, with engineering properties for further use in the hydraulic and structural design of the dam.
\n\nGiven the existing concerns of land degradation and erosion within the project areas, the Consultant will assess the sediment regime and total sediment transport of the river systems in the project area. This will include the determination of the sediment (suspended and bedload) yield. Additional sediment data shall be collected during the consultancy, forecasting of dead storage volume and the future rate of reduction of the live storage and reservoir trap efficiency, which will require limited sediment sampling to the extent possible.
\n\nOther than design against storage depletion, this analysis should also aid the subsequent design against increased loads on the dam, abrasion of outlet structures, and blockage of outlets which could cause interruption of water uses and reduce the ability of the dam to pass floods safely. It will also help to determine dead storage and sediment flushing outlet levels.
\n\nSediment load estimates should include projections of changes in upstream sediment yields, based on upstream development plans.
\n\nThe sediment analysis should include the determination of historic sediment yields of the catchments to the existing reservoir based on a comparison of the topographic survey of the reservoir before the dam was constructed to the bathymetric survey conducted for this study.
\n\nFor the location of 2 potential dam sites that should be investigated to determine its viability for increasing storage for irrigation, meeting the demands of the current scheme, and supporting expansion of the scheme, refer to the map below.
\n\nThe consulting firm shall carry out a cost analysis and recommend to the client the most economical among the options analysed.
\n\nFor the existing command area investigate the following:
\n\n\n\n
For the expansion command area the objective is to identify/verify, evaluate, and physically delineate the areas that can be potentially developed for irrigated agriculture and be added to existing irrigated areas to be improved with proper irrigation and drainage. The area that can potentially be irrigated depends primarily on the ability to control floods but also on the availability and suitability of soil/land and water, combined with the irrigation water requirements, and crops and cropping patterns that are feasible.
\n\nThe Consultant shall first evaluate and fully understand the problems of the existing dam siltation, destruction of hydraulic structure river bank/bed erosion in the scheme during rainy seasons, and water shortage in the dry seasons, and prepare a report on recommended improvements for the scheme.
\n\n\n\n
| \n\t\t\t BASE-KIRYANGO-NYIRAKIYANGE-KIHENE STUDY AREA (Water catchments are in sq. km, contour line has 2m equidistance) \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t
\n\n
One of the irrigation methods to be considered especially in the most wet/flat areas is surface and subsurface irrigation by controlling the water level in the drains to maintain a groundwater level at the recommended depth of the crop root zone.
\n\nThis task will thus include:
\n\nPropose preliminary farm models with options for the type of operation (i.e. from smallholder farmer plus family labor to emergent commercial farmer with hired labor and large-scale mechanized commercial farmer), considering private and government-owned land, options and need for relocation of farmers, options for O&M service providers, options for external investors, etc.
\n\nThis task aims to evaluate irrigation water demand under the most optimal scenario (supplementary and/or major irrigation) for the basic design parameters generated by the tasks above. The Consultant shall:
\n\nFor the areas that need levelling and drainage improvements, or surface irrigation development, the Consultant shall prepare:
\n\nFor the hillside expansion areas and the existing reservoir area, the Consultant shall prepare ground survey-based topographic maps of the irrigation expansion areas on hillsides, with an appropriate scale and point density (to be approved by the Client) to accurately generate no greater than 0.5m and 1m contour intervals, respectively.
\n\nThe scope for command area development will include the following:
\n\nThe Consultant shall examine the reliability of the water supply, considering the various existing and future water uses, and identify appropriate water conveyance systems for different sections of the irrigation system to supply water to all parts of the land to be developed and recommend appropriate irrigation methods best suited for the command area. To adapt against potential adverse impacts of climate change and improve water management and use efficiency, the Consultant is expected to introduce such recent innovative water distribution options as using pipes for secondary and tertiary canals which increases conveyance efficiency and allows for flow measurement, and regulating reservoirs which provide improved control of the main canal and reduce end spillage.
\n\nMoreover, the Consultant shall locate suitable irrigation water diversion structures in the command area and investigate pumping, storage, or diversion requirements and reservoir operations required for irrigation with due consideration of floods and siltation in the command area.
\n\nThe Consultant will prepare preliminary designs for major structural and hydraulic elements of the proposed irrigation system, including, the water conveyance system by maximizing potential command area obtained by reducing longitudinal slope and omitting drops on main irrigation canals and considering area located on the upper side of the irrigation canal, on-farm water distribution system, drainage canals system, river bank and bed erosion control, flood protection and control considering both structural, hydraulic safety, basin irrigation design, etc.
\n\nThe Consultant shall take into consideration intensive labor engagement and the use of local construction capability in case labor is available and local materials during the design as necessary. The Consultant shall prepare the layouts and drawings of the different project components using AutoCAD software. The Consultant shall also prepare a schedule of quantities in line with the latest Civil Engineering Standard Methods of Measurement (CESMM), for use in preliminary cost estimates and the economic and financial analysis.
\n\nThe Consultant shall assess the demand and the development potential and prepare preliminary studies to introduce such multipurpose infrastructures as domestic water supply systems, (incl. associated hydro-mechanical appurtenances), livestock water supply, and fish farming as an integral part of the scheme as appropriate. Specialized studies and detailed analyses shall be carried out for each aspect of the multipurpose uses.
\n\nFlood Control/Storage Dams Preliminary Design
\n\nBased on the need for flood control, water demand for irrigation, and multipurpose requirements, and resource availability, the Consultant will prepare preliminary designs of proposed dams including the following:
\n\nThis task aims to establish the following:
\n\nThe Consultant will carry out topographical surveys with appropriate contour intervals for use in planning and capturing specific site features such as the proposed dam axis, spillway area, energy dissipation area, reservoir extent, surface area-volume-depth relationship, river channel profiles, and location of proposed intake for irrigation, water supply, livestock, and fish farming as appropriate. The survey will also capture site features such as existing infrastructure within the vicinity of the proposed dams and reservoir areas (roads, buildings, bridges, power lines, etc.), trees and vegetation, rock outcrops, etc.
\n\nProspective borrow areas for construction materials and aggregates shall be shown at a scale of 1:2,000 on high-resolution orthophoto-based maps. The Consultant shall survey cross-sections of the stream and their flood plains with the project areas at intervals and locations deemed relevant for incorporation in the mathematical hydraulic models of the stream for purposes of routing floods in the event of extreme spillway releases. A topographic survey of the reservoir area extent shall be done to an appropriate scale with contour intervals of no less than 1m up to an elevation of maximum water level + 10m. Dam design plan and cross-section drawings shall be prepared at a scale of 1:100 indicating the pertinent features to the head works.
\n\n\n\n
The Consultant shall:
\n\n\n\n
Preparations of draft detail dam raising and new dam design
\n\nThe draft detail design includes assessment of the dam location, dam catchment area, the nature of soils/rocks and coverage, the runoff (mean and in exceptionally dry years), the storage capacity of the dams and the relative water availability in the year round (mean and exceptionally dry), type of dam, type of soil under the dam and excavation/foundation depths at side to be raised for existing dam full foundation depth for new dams, expected dam’s siltation and life cycle, draft detail designs of dam embankment, spillway, etc.
\n\nNote that the preliminary investigations shall include geotechnical investigation through digging to investigate type of soil/rock under the dam on the side to be raised for existing dam and drilling works under the proposed embankment for new dams.
\n\nThe design of new dams/existing dam to be raised will include the instrumentations for monitoring and surveillance.
\n\n\n\n
It is also recommended that the Expert conduct testing quality of any surface water available in the area for a period to be recommended by the Expert to be sure of the quality.
\n\nThe consultant will prepare the ToR for recruitment of a consulting firm to carry out the feasibility and detail design studies for the new dam once it is determined that the raising of the existing dam cannot meet the irrigation water requirements, and a suitable site for dam construction is found.
\n\nThe task objective is to take stock of the baseline condition of the watersheds in the project areas and identify major erosion hotspot areas and interventions required to improve, protect, and maintain the watershed healthily and sustainably. This will in turn address sedimentation risks related to future depletion of storage.
\n\nThe Consultant should:
\n\n\n\n
The Consultant firm will study in detail the water catchment (upstream of each existing dam), the command area catchment, and the command area, identify all critical interventions required (short-term, medium, and long-term), and propose an integrated and comprehensive land husbandry plan for sustainability of the project. For planning and implementation of different land husbandry options to be proposed by the Consultant, a detail design with drawings where required should be prepared, the entire watershed shall be partitioned into 4 major categories, namely, water catchment, reservoir silt-trap zone, command area catchment, and command area.
\n\n\n\n
GIS Analysis and Mapping
\n\nAs part of the land husbandry study, the following maps shall be prepared:
\n\nThe Consultant firm shall review existing land-husbandry technologies being used by the Project and shall propose improvements for each slope/soil depth category suitable for each site to reduce soil erosion and safely convey runoff to streams and waterways, increase rain-fed crop production, and protect infrastructure. Typical design drawings shall be developed for each technology.
\n\nThe consultant shall analyze the use of the catchment area and propose a management plan considering the role of all stakeholders that intervene in the command area. The proposed management plan shall be elaborated considering but not limited to the following activities:
\n\nAfter analysis, the Consultant shall propose the rules and regulations that should strengthen the best practices of catchment management once abided to.
\n\nThe Consultant will analyze the environmental and social aspects including land acquisition and resettlement sensitivities in each project area and, through the consideration of alternate project designs, develop project proposals that avoid or minimize potential adverse environmental impacts. Specifically, the Consultant should:
\n\nThe assessments will be guided by the national environment including land acquisition and resettlement-related legislation as well as World Bank safeguards.
\n\nThe depth of the assessment will be sufficient to adequately inform the development of alternate project designs and the selection and justification of the preferred alternatives. Project alternatives that substantially convert or degrade important natural habitats should not be considered unless they include equivalent habitat restoration and maintenance within the project area or elsewhere.
\n\nA separate procurement for detailed Environmental and Social Assessment is being undertaken by the Client. The Consultant will coordinate his work with the Environmental and Social Assessment carried out under this separate consultancy and have feedback and incorporate the findings and recommendations of that study in this report.
\n\nDesign features to avoid adverse impacts, minimize land acquisition and involuntary resettlement, or enhance environmental/natural resource services are to be clearly noted in the description of preferred project alternatives, with suitable maps. Acceptability of the final project design will depend not only on its technical and financial feasibility but also on its environmental and social suitability.
\n\nThe Consultant shall identify and value the costs and benefits that will arise with the proposed project for purposes of comparison with the situation as it would be without the project and determining the incremental net benefit arising from the project investment. This will involve preparation of financial cost estimates for the various project options and components with expenditure schedules for capital costs, replacement costs, O&M, management costs, etc. for all activities and services. A summary of the financial and economic cost estimates shall be provided in a tabular form and appropriately classified and discussed. All cost estimates must show the foreign and local currency requirements; taxes and subsidies shall be identified and their implications analyzed; physical and price contingency allowances should be quantified appropriately for each component/activity of the projects.
\n\nThe Consultant should prepare estimates of project benefits, which should include: direct/indirect benefits, tangible benefits (arising either from an increased value of production or from reduced costs), intangible benefits (such as new job opportunities, improved access to domestic water supply and power generation as appropriate through availability of storage etc.). The Consultant will also estimate secondary benefits created or costs incurred outside the project (using shadow pricing techniques/non market valuation), so that they can be attributed to the project investment, in the economic analysis. Residual values must be calculated. Specifically for the storage reservoir, the Consultant will identify multipurpose benefits deriving from upstream storage. They will propose a number of scenarios that differ in terms of the use of the stored water (irrigation, flood management, municipal and livestock water supply, etc.) and that maximize the returns on investment in storage. Scenarios should include sensitivity tests involving climate change scenarios.
\n\nThe Consultant shall:
\n\nThe key information for the project shall be presented in tabular format together with key environmental and social information. The Consultant should also provide documented analysis in Excel spreadsheets and based on this analysis make final recommendations on the way forward.
\n\nThe Consultant will prepare the interim study and preliminary design reports for the scheme, which shall document the studies and investigations carried out, findings and information. The reports shall contain firm statements on the technical, economic/financial and environmental and social sustainability, and recommendations on project suitability and outlook, if necessary through a multi-criteria analysis. The reports shall include concise executive summaries to make the report more accessible to the public. The results of the investigations shall be compiled and appended either to the report or in a separate volume of the interim studies. This volume will aim at evidencing that the amount of investigation carried out brings a sufficient understanding of the site conditions to finalize the project layout and cost estimate with an acceptable level of contingencies at interim level. The reports will form a decision point on whether to advance the studies, in case viable options have been identified, or terminate the studies in case all options are non-feasible. In the former, the Consultant in consultation with the Client and stakeholders shall agree on the best design alternatives/layouts, for which detail designs shall subsequently be prepared.
\n\nThe objective of this phase is to prepare the detail design for the selected alternatives presented in the feasibility Study including a draft and final detail design report, design drawings, bill of quantities, unit price market survey, tender documents, technical specifications, and terms of references for hiring both a contractor and a supervisor.
\n\nThe Consultant will improve the topographical field survey of the interim phase for the selected alternative, and produce the following deliverables:
\n\nGeneral plans and profiles showing the infrastructure and alignment of the proposed catchment areas and the actual dam sites. (These shall be prepared in AutoCAD format as well as superimposed on Google Earth (KML file), Arc GIS readable format (shape file format). The plans view superimposed on Google Earth on top of the page the longitudinal profiles on the lower part of the page then the cross-section on a separate page, all shall show features such as rivers, streams, farms, valleys, marshy areas, gullies, rock (if visible), etc.), The plans and profiles shall be subdivided into a length of not more than 500 meters per sheet on A0 size drawings. All font sizes used shall be readable on A3 drawings. All data on actual survey points shall be provided in soft copy in a format readable by AutoCAD, Civl3D, ArcGIS and other standard software design and surveying packages. All survey points shall have an x, y and z value tied to the local coordinate system.
\n\nThe drawings are made by:
\n\nDrawings are made by topographical layouts and hydraulic structures drawings.
\n\nTopographical layouts (A0): These layouts will include:
\n\nThe surveying will follow a grid of 25m x 25m, or smaller grid to capture the actual ground features (addition to the particular points) and the contour lines will be plotted every 25cm for marshland and 50 cm for hillside of equidistance. The topographical surveys will include also:
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Implementation layouts (A0 format):
\n\nImplementation layouts will be developed on the basis of topographical layouts and all the basic data allowing, on one hand to accurately calculate the volume of land related to earthworks irrigation canals (primary and secondary), drainage channels and roads as well, and on other hand to determine the number of structures and estimate the size and the quantity. These include:
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Prepare the detail design of the dam/s including but not limited to: Detailed topographic survey of the dam site/s by using a ‘Total Station’ surveying equipment, the Production of a detailed contour plan in electronic format with scale of 1:100, confirmation of embankment length and elevation, provide detailed geotechnical investigation of dams structures, soil investigation and borrow pit identification and suitability, design solution optimisation, production of required detailed technical designs and drawings with related excavation and backfill quantities by using computer aided design, prepare self-standing plans for dam/s raising construction supervision, quality assurance, instrumentation, operations and maintenance, dam break analysis and emergency preparedness, in order to meet the requirements of the World Bank safeguard policy on safety of dams.
\n\nThe consultant will carry out but not limited to the following
\n\nPrepare the detail designs of the key water-intake structures (weirs, pipes and canals…). Provide detail designs and drawings for different components including: intake structure from the dam; feeder canal diversion weir; main delivery pipes; flood protection and sedimentation control structures; and ancillary infrastructure such as electricity if necessary and access roads. Efforts should be made to design simple cost-effective structures and equipment that can easily be operated and maintained by the farmers. Assessment should be made of the need for cost-effective canal lining where technically required.
\n\nPrepare detail designs for the main canals and related structures. The design should be prepared using (a) slope stability analysis for prevention of landslides along the canals; (b) hydraulic analyses including assessment of water losses at different reaches of the canal/pipes; and (c) suitable design parameters for the canals/pipes including side slopes, cross-sections, and freeboards, diameters, friction losses, protection drainage, crossing points etc. Assessment should be made of the need for cost-effective canal lining where technically required.
\n\nReview and refine the design capacity of the irrigation systems; prepare the design of secondary, tertiary, and other distribution control structures; conduct hydraulic and stability analysis of the individual structures to ensure proper distribution of water in the canal/pipe networks for better valorization of plots. Hydraulic and distribution structures are to be designed for their ability to transparently and accurately convey water to their respective command areas. Determine suitable locations and prepare detail designs for structures that may be required along the canal/pipe. Recommend the type of construction materials to be used for structures such as culverts, road crossings, outlets, bridges, inverted siphons, flumes, and drop structures. Use standard type of structures to facilitate future operation and maintenance.
\n\nIt is to be noted that the consulting firm should identify the source and location with coordinates of materials to be used during construction with estimated quantities.
\n\nThe objective of the analysis is to identify “what if” scenarios in the event of dam breach, to identify potential loss of infrastructure, human and animal life, and to develop response plans and protocols. The specific elements to be undertaken by the consultant shall include, but not necessary be limited to, the following:
\n\nPrepare the detail design of drainage and flood control networks. These will be mostly surface drainage and flood control structures. sub-surface drainage may be proposed and designed when deemed necessary.
\n\nFollowing the post-harvest and office structures need assessment conducted during interim stage, the Consultant will prepare the detail design of such structures that meet community/users needs (e.g., roads, power, water distribution networks and office buildings, post-harvest and handling facilities with basic utilities, etc.).
\n\nTo ensure stakeholder-wide appreciation and ownership of the assignment outputs and recommendations, the consultant is expected to organize a coordination workshop to present the draft designs to the client and stakeholders. During this workshop, the client will ensure all logistics of the participants
\n\nBased on the comments provided on the draft detail designs and outcome of the stakeholder workshop, the consultant shall prepare detail designs of dams and command areas and related structures. These include preparations of detailed drawings, detailed unit price market survey, BOQs, technical specifications, cost estimates, and bidding documents.
\n\nAfter incorporating the comments in the final designs, the consultant are expected to organize a coordination workshop to present the final designs and outputs to client in technical workshop, during this workshop the client will ensure all related logistics.
\n\nRevisit and refine the estimates of irrigation requirements for the selected irrigation technologies to be applied, taking into account of various irrigation efficiencies that are likely to be achieved, prepare detail design drawings including longitudinal plan, profiles, and cross-sections of the main and tertiary canals/secondary pipes and typical designs for their respective structures. Prepare design of three (3) representative tertiary blocks including tertiary canals and appropriate on-farm distribution systems.
\n\nPrepare suitable technical specifications for the use of materials, workmanship, inspection schedules, plant, and equipment in the construction of dam and appurtenant structures, dam instrumentation and irrigation infrastructures to allow the Client to prepare tender documents and select the contractors. Reference to brand names, catalog numbers or other details that limit any materials or items to a specific manufacturer is not allowed unless stated that is must be “equal or better”.
\n\nConsultant shall prepare bills of quantities and project cost estimates based on unit price of materials obtained during the market survey for the final detail design report clearly indicating activities to be carried out by contractors.
\n\nFor each scheme, the consultant shall prepare separate detailed implementation schedules for activities to be carried out by contractors.
\n\nA draft of the detail design report will be circulated for consultation to the Client and other key stakeholders prior to moving on to the final detail design report. The report shall include the following elements:
\n\nWhile conducting this assignment, the consultant will provide the client with short periodic progress updates. However, the client may request the consultant at any time to present any desired clarification about the progress of the assignment when it is determined to be necessary.
\n\nThe Consultant will produce a series of reports in English during the assignment. All the reports will be prepared in Word format with tables and graphs prepared in Excel format as well as Maps and design drawings in shapefile and CAD formats. All reports to be of internationally accepted standards. All the raw data (calculation notes) collected will be submitted to Client. The reports will make full use of diagrams, Gantt Charts, photos, tables etc to make the reports accessible to a wide readership, also whose first language might not be English. The report will be submitted to SPIU-CDAT/RAB in printed copies, along with an electronic copy for evaluation and approval.
\n\nThe Consultant shall arrange and make PowerPoint presentations, of the reports, maps and drawings, to the Client and other key stakeholders at workshops no more than 2 weeks after each submission.
\n\nThe Consultant will be expected to employ the most effective methodology and standards to achieve results with optimal national stakeholder involvement. In addition, the Consultant will be expected to:
\n\nInternational Standards shall be used for the studies, and their application shall be appropriately referenced. ICOLD dam design criteria shall be used to guide the definition of design floods, earthquakes, sediment management etc.
\n\nHydrology: the standards and guidelines provided by organizations like the World Meteorological Organization (WMO), International Association of Hydrological Sciences (IAHS), and national agencies (e.g., RWB) will be followed.
\n\nGeological and geotechnical investigations: relevant standards and guidelines established by organizations such as the American Society of Civil Engineers (ASCE), International Society for Rock Mechanics (ISRM), and ASTM International, Adherence to local, national, and international regulations, codes, and standards governing geological and geotechnical investigations, ensuring compliance with safety, environmental, and engineering requirements, Implementation of QA/QC procedures throughout the investigation process to ensure the accuracy, reliability, and consistency of data collection, testing, analysis, and reporting will be adhered to.
\n\nConsultant will Ensure that the assessment process complies with relevant national laws, regulations, and international standards pertaining to environmental and social impact assessment.
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The Consultant will produce the following reports and make presentations of the same to the Client:
\n\n| \n\t\t\t Report \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t No of Copies \n\t\t\t | \n\t\t
| \n\t\t\t Inception Report \n\n\t\t\t(1months) \n\t\t\t | \n\t\t\t\n\t\t\t Contains the updated work plan, state of mobilization, refined work methodology and understanding of assignment, specify submission dates for each of the required technical reports in draft form, issues identified for Client’s attention, proposed content and structure of the various reports. The proposed project schedule shall be broken down by tasks and sub-tasks and presented in Gantt chart form. A presentation shall be made by the Consultant 1 Month after commencement of consultancy services \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Feasibility Report \n\n\t\t\t(3 Months) \n\t\t\t | \n\t\t\t\n\t\t\t The report will contain progress made, including details of the project area, links with existing institutions, lessons from similar projects, an assessment of constraints and opportunities, results from field investigations and surveys, findings of the various water demand assessments, and clear approach that will be taken to analyse and compare the different alternatives. The report will be complete including all information required by this TOR with only minor changes expected for the final submittal. The report will contain a detailed executive summary, a complete technical description of each alternative analysed, including justification, technical and financial analysis, computation, drawings, figures and maps as well as detailed reports on all subjects treated in the scope of the study. A presentation shall be made by the Consultant 4 months after commencement to review and approve the report. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Final \n\n\t\t\tfeasibility Report \n\n\t\t\t\n\n\t\t\t (1 Month) \n\t\t\t | \n\t\t\t\n\t\t\t Comments received after the presentation of the draft feasibility report will be addressed and the final report submitted 4 months after commencement. A final presentation is not expected unless there are significant changes made. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Draft detail design report technical specification and unit price market surveying (2 months) \n\t\t\t | \n\t\t\t\n\t\t\t The draft final report of selected alternative will provide details of in-depth investigations on all aspects of the project. It will include all calculations notes, layout maps, drawings, bill of quantities, and updated financial analyses. These reports will be the basis of engineering works that will be conducted by the contractors. A presentation shall be made by the Consultant 2 months after approval of the feasibility report and selection of best scenario. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Final design report (1 month) \n\t\t\t | \n\t\t\t\n\t\t\t Following comments from the Client, the Consultant will prepare and compile tender documents incorporating general, specific and technical conditions of contract, specifications, bill of quantities, tender drawings and operation and maintenance manuals. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Monthly progress reports (1st week of every month) \n\t\t\t | \n\t\t\t\n\t\t\t 1-2 page maximum comprising a narrative and bar charts or other graphic presentation, showing details of the Consultant’s progress, changes in the assignment schedule, impediments and proposed remedies will be submitted on a monthly basis. Reports should include a financial summary, indicating amounts invoiced, amounts disbursed, and any other pertinent financial details. \n\t\t\t | \n\t\t\t\n\t\t\t 2 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
Three workshops will be organized to discuss the submitted reports. The workshops will be facilitated by the Client. At each workshop, the Consultant’s key experts will make PowerPoint presentations and provide concise reports for discussion.
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Note: The abovementioned workshops are different from the expected stakeholder public consultative meetings and/or workshops to be organized and facilitated by the Consultant in the project-affected areas for information gathering (as part of Consultant’s fieldwork) and stakeholder review and comments on draft documents during the course of the assignment.
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The study team should be comprised of experienced professionals which will include national/regional/international Consultants as necessary to ensure study relevance and effectiveness. The team should reflect an appropriate mix of disciplines, education, skills and experience, an understanding of underlying development issues, and regional experience. The team should be made up of specialists each with relevant qualifications in the corresponding disciplines and experience in undertaking studies related to irrigation development and watershed management.
\n\nThe areas of expertise required include: irrigation engineering and agriculture development, watershed management, rural development, civil/infrastructure/hydraulic engineering, hydrology, financial and economic analysis, geotechnical engineering, institutional analysis and environmental and social impact assessment. The Consultant may optimize their personnel to demonstrate the competencies required for the assignment. The time input and qualifications of the key experts are as follows:
\n\n| \n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t Person-Months \n\t\t\t | \n\t\t\t\n\t\t\t Competences \n\t\t\t | \n\t\t
| \n\t\t\t Team Leader (Dam Design/ Civil Engineer) \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Civil/Hydraulic Engineering, with a minimum of fifteen (15) year’s general experience and eight (8) specific references in water resources planning and design and construction supervision of hydraulic structures such as dams, hydropower projects and irrigation systems and have experience in designing World Bank or other IFI financed irrigation projects in recent years; strong coordination and leadership skills with proven record over past five years. \n\t\t\t | \n\t\t
| \n\t\t\t Irrigation and Drainage Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualification in irrigation, water resources, or hydraulic engineering, with ten (10) years’ general experience and seven (7) specific references in the planning and design and construction supervision of irrigation and drainage systems. \n\t\t\t | \n\t\t
| \n\t\t\t Agricultural Planner/ Agronomist \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Agronomy or related sciences with at least seven (7) year’s general experience with three (3) specific references in commercially oriented irrigation or irrigated agriculture development projects. \n\t\t\t | \n\t\t
| \n\t\t\t Structural Engineer \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Structural Engineering and at least seven (7) year’s generals experience with three (3) specific references as structural engineer for design and construction supervision of hydraulic infrastructure projects. \n\t\t\t | \n\t\t
| \n\t\t\t Geotechnical Engineer \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Geotechnical Engineering and at least seven (7) year’s general experience with three (3) specific references in geotechnical investigations, design and construction supervision of hydraulic infrastructure projects. \n\t\t\t | \n\t\t
| \n\t\t\t Hydrologist/ Hydro-geologist \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualification in water resources/hydrology, and at least five (5) year’s general experience with three (3) specific references in use of water resources models for surface and groundwater assessments as well as experience in use of GIS/remote sensing in river basins. \n\t\t\t | \n\t\t
| \n\t\t\t Soil Specialist/ Pedologist \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in soil sciences and at least five (5) year’s general experience with three (3) specific references in soil investigation for irrigation and watershed projects \n\t\t\t | \n\t\t
| \n\t\t\t Land-husbandry specialist \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in soil sciences, agroforestry and at least five (5) year’s general experience with three (3) specific references in land husbandry for irrigation and watershed projects \n\t\t\t | \n\t\t
| \n\t\t\t Economist/ Financial Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in economics, and at least five (5) year’s general experience with three (3) Specific references on development projects, specifically in economic and financial analysis of water resources development projects; and has experiences in irrigation water tariff assessment and design \n\t\t\t | \n\t\t
| \n\t\t\t Surveyor \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in surveying with demonstrated experience in use of remote sensing/GIS applications. minimum of five (5) year’s general experience with three (3) specific references in engineering surveys. \n\t\t\t | \n\t\t
| \n\t\t\t Social development specialist \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in sociology, development studies with five (5) year’s general experience with three (3) specific references. The Specialist will ensure that socio-economic and gender issues are appropriately included during the project preparation/design stage. \n\t\t\t | \n\t\t
| \n\t\t\t Environmental Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualification in Environment studies and at least five (5) year’s general experience with three (3) specific references in Environmental Assessments. Knowledge of World Bank Social and environmental safeguards is a must. \n\t\t\t | \n\t\t
| \n\t\t\t Total Man-Months \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
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Data and documentation on hydrological, meteorological, water quality and other relevant aspects of the river basins which the Client may have will be availed to the Consultant; however, the Consultant has the ultimate responsibility for collecting the required data and documentation which cannot be made available by the Client from official sources. The Client will:
\n\nProposals should indicate how the funds will be best utilized to achieve the objectives of the assignment. Whilst all of the Consultant’ costs incurred in their participation, supporting the arrangement and running of national and district workshops must be included in the Consultant’s financial proposal, the costs of holding the workshops themselves (costs of venue, participants’ expenses such as transport and accommodation, materials etc.) will be met by the Client and should not be included in the Consultant’s financial proposals. The costs of all other consultations, meetings etc. required by the Consultant to adequately complete the assignment must be included in the financial proposals.
\n\nThe Consultant shall operate their own project office and shall bear all accommodation, local transportation, visas, and other costs necessary to carry out the assignment.
\n\nThe Consultant's fees shall cover the salaries of the entire staff of the Consultant employed on the study. The fees will include provision for all supporting staff (non-key experts) and services necessary to carry out the work; hire of vehicles; procurement of equipment (establishment of gauging stations) and direct costs for travel, freight, accommodation, report production and other expenses. The contract will be for a fixed lump sum and the Consultant will not claim any additional payments to compensate for exchange rate fluctuations or price escalation and delays in payments of not more than 90 days on the part of the Client.
\n\nThe amount and schedule of payment of fees will be in accordance with the terms and conditions of the contract agreement finally made between the Consultant and RAB/SPIU/CDAT Project. Notwithstanding this, the following schedule will be used as a basis for negotiation:
\n\n| \n\t\t\t Payment Number \n\t\t\t | \n\t\t\t\n\t\t\t Event \n\t\t\t | \n\t\t\t\n\t\t\t Percentage (%) \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved Inception Report, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved Interim Report, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved Final Detail Design Report and Tender documents, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t
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The Consultant will be required to demonstrate in their proposal evidence of adoption of the use of a Quality Assurance System (ISO 9001 or equivalent), as well as describe how quality control will be implemented in the course of the project.
"},{"id":"OP00296192","notice_type":"Request for Expression of Interest","noticedate":"18-Jun-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-06-27T00:00:00Z","submission_deadline_time":"10:00","project_ctry_name":"Rwanda","project_id":"P171462","project_name":"Commercialization and De-Risking for Agricultural Transformation Project","bid_reference_no":"RW-RAB-408446-CS-QCBS","bid_description":"Recruiting consultant to carry out feasibility and detailed design study and supervision for rehabilitation and improvement of Nyarubogo marshland (150ha)","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"spiuwbkoica@rab.gov.rw","contact_ctry_name":"Rwanda","contact_email":"spiuwbkoica@rab.gov.rw","contact_name":"Stephen RWAMULANGWA","contact_organization":"SPIU World Bank","contact_phone_no":"0738 461 866","contact_web_url":"www.rab.gov,rw","submission_date":"2024-06-18T00:00:00Z","notice_text":"REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES - FIRMS SELECTION)
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COUNTRY: Rwanda
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NAME OF PROJECT: Commercialization and De-risking for Agricultural
\n\nTransformation (CDAT) Project
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Credit A No: 7084-RW, Credit B No: 7085-RW and Grant No: E017-RW
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Assignment Title: Hiring consultant to carry out feasibility and detailed design study for rehabilitation and improvement of Nyarubogo marshland (150ha).
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Reference No: RW-RAB-408446-CS-QCBS
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The Government of Rwanda has received financing from the International Development Association (IDA) toward the cost of the Commercialization and De-risking for Agricultural Transformation (CDAT) Project and intends to apply part of the proceeds for consulting services of Hiring a consultant to carry out feasibility and detailed design study for rehabilitation and improvement of Nyarubogo marshland (150ha).
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The Terms of Reference (TOR) related to this assignment are attached to this request for expressions of interest.
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The Rwanda Agriculture and Animal Resources Development Board (RAB) / Commercialization and De-risking for Agricultural Transformation (CDAT) Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the above Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Expression of Interest (EoI) will include: core business and years in business, relevant experience, technical and managerial capability of the firm.
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To be able to submit an expression of interest, International and National consulting firms who are not registered in E-procurement system, are advised to register themselves through www.umucyo.gov.rw
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N.B.:
\n\nSubmission of expression of interest via other channels than Umucyo E-Procurement System shall not be considered. In case of Joint-Venture, only the lead firm must submit the Expression of Interest, the Joint-Venture must be done through e-procurement system, otherwise the EOI will be rejected.
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The shortlisting criteria are:
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The firm should have at least 10 years of general experience in Consultancy Services. The firm should have a specific experience in consultancy services related to the feasibility and detailed design studies on irrigation projects of construction for irrigation dams and the dam command area development proven by completion certificate and signed contract.
\n\nThe shortlist will contain five (5) to eight (8) firms.
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The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fifth Edition September, 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
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Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
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A Consultant will be selected in accordance with the criteria set out in the Request for Proposals.
\n\nExpressions of interest must be delivered through e-procurement system on www.umucyo.gov.rw by the time indicated in the system.
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TERMS OF REFERENCE FOR
\n\nDETAIL DESIGN STUDY FOR REHABILITATION AND IMPROVEMENTS OF NYARUBUGO
\n\n955 HA POTENTIAL COMMAND AREA (150 HA EXISTING MARSHLAND,200HA NEW MARSHAND, AND 505 HA OF NEW HILLSIDE), LOCATED IN KIBIRIZI, MUYIRA AND BUSORO SECTORS, NYANZA DISTRICT, SOUTHERN PROVINCE
\n\nThe World Bank approved $300 million in financing under the International Development Association’s (IDA’s) grant, credit, and Scale Up Window to help the Government of Rwanda increase the use of irrigation and commercialization among producers and agribusiness firms in supported value chains, and to increase access to agricultural finance.
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The Commercialization and De-Risking for Agricultural Transformation Project (CDAT) will support the Government to provide services and create an enabling environment for the private actor throughout the agricultural value chain. It will finance public investments in the seeds sector, develop and rehabilitate irrigation systems on over 17,600 ha, provide accompanying land husbandry development on about 11,000 ha in surrounding water catchment areas to increase productivity and promote climate smart agriculture.
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The project will also support commercialization by helping farmers access markets and availing matching grants for investments in mechanization, post-harvest infrastructure and processing equipment. A CDAT challenge fund will invest in particularly innovative solutions for the sector that can be brought to scale. The project is nationwide and is foreseen to directly benefit at least 235,000 households, including women and youth. In partnership with financial institutions, the Commercialization and De-Risking for Agricultural Transformation Project will seek to enhance access to affordable financial services and products in the agricultural sector by providing short and long-term financing and reducing risks and challenges faced by agricultural value chains through strengthening market linkages and scaling up agriculture insurance.
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One of the projects being considered for implementation by CDAT is the rehabilitation and upgrading of Nyarubogo scheme located in Kibirizi, Muyira and Busoro Sectors, Nyanza District, Southern Province. Rice is primarily grown throughout the 150 ha command area by gravity surface irrigation with some farmers switching to maize and other crops due to lack of water while the hillside is rainfed agriculture with different seasonal crops mainly maize, beans, soybeans, cassava, and banana. A study is required to consider alternatives for raising the dam, identifying a potential site for a new dam, controlling river bank and bed erosion, improving and possibly expanding the command area, and if reasonable alternatives are found, an Interim Study is needed to present the most viable alternatives to the Client for selection of the alternative to undergo a detail design study.
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Rwanda’s economy relies heavily on agriculture as a sector contributing around 30% to the GDP. Nearly 70% of the rural population is employed in agriculture. The Government of Rwanda in its national policies indicates agriculture as a vehicle for economic growth. The National Strategy of Transformation and PSTA IV emphasizes agriculture development as a means to achieve the goal of poverty reduction and ensuring food security.
\n\nThe goal of the project is to develop financially sustainable irrigation and drainage services and increase farmers’ agricultural revenue in the project area.
\n\nThe overall objective of the study is to undertake an Interim and Detail Study to upgrade and rehabilitate the Nyarubogo dams and command areas. The study must meet the World Bank project appraisal requirements and should ensure the development is technically feasible, economically and financially viable, socially acceptable, and environmentally sustainable.
\n\nThe specific objectives of the assignment are to carry out relevant technical investigations and studies comprising of water resources (hydrologic and hydro-geologic) assessment, socio-economic assessment, agricultural soils and agronomic studies, irrigation water requirements, topographical surveys, geotechnical investigations, hydraulic studies and design, identification of stakeholders and development of a Stakeholder Engagement Plan, and undertake interim and detail design studies to ensure optimum use of available water and to enable the Client to tender construction of the improvements. If additional storage is needed to meet the demands of the existing or expanded command area, the study will determine the needs/demands and the potential for multipurpose infrastructure development.
\n\nThe study will be carried out in two phases; Interim Study and Detail Design. The Interim Study will select, examine, and rank various alternatives for increasing water harvesting, improving drainage, developing low-head solar pumped irrigation, expanding the command area, construction of flow regulating/flood attenuation reservoirs along the main canals, and if additional water storage is needed, to investigate raising the existing dam and adding an additional dam. The Interim Study will examine different alternatives and provide preliminary design drawings, cost estimates, and economic analyses sufficiently detailed to enable decisions to be made on project viability. If the Interim Study results in alternatives that seem reasonable to the Client, then the Consultant will proceed with the Detail Design study for the selected alternatives. The Detail Design study will examine selected alternatives and provide detail design drawings, cost estimates, technical specifications, tender documents, and unit price surveying to enable the client to proceed to the tendering of works. If the Client selects an alternative including a new dam, the Consultant will not provide a detail design of the dam but will consider the future supply from the dam in the design of the irrigation network improvements. In addition, the definition of the project components, organizational arrangements, and procedures will be detailed enough to permit the executing agencies to use the study as guidance on project implementation. The Consultant should take into consideration the World Bank policies, guidelines, and safeguards requirements, especially those for environmental and social impact assessment as well as dam safety to prepare the studies.
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The study will entail interim and detail design studies that include the preparation of designs, cost estimates, and implementation arrangements for the finally agreed development alternative for water harvesting, drainage and irrigation development, infrastructure, and watershed management associated with the project. The interim and detail design studies will comprise of analyses related to (a) basin-wide water resources (qualitative and quantitative), (b) drainage and flood management, (c) watershed management plan, (d)sand and silt control (e) topographic survey, (f) geologic and geotechnical investigations, (g) soils and agronomy, (h) cropping patterns and crop water requirements, (i) raising of the existing dam, (j) irrigation infrastructure, (k) overall agricultural potential and support services including market and value chain development for maximum water resource use (l) land tenure, (m) environmental and social analyses, (n) institutional analysis, (o) water management and operation and maintenance, and (p) economic and financial analysis in close consultation with farmer communities and other stakeholders. This project must adhere to international best practices, policies/guidelines, and safeguards.
\n\nThe Consultant shall define, in consultation with the Client and other stakeholders, the scope of the project options, assess the practicability of the development, and provide the basis for decision-making on the choice of design options optimizing the use of available water. The Consultant shall define the benefits (direct and indirect) and costs, and determine financial feasibility, economic justification, and cost recovery. The Consultant will adopt participatory approaches to ensure the optimal involvement of stakeholders from national to community levels, during the study. In planning and scheduling the tasks, the Consultant should note that not all tasks will be conducted linearly and the Consultant should propose a schedule on how the tasks can be arranged to meet the objectives of the assignment and for optimal linkage/sequencing.
\n\nThe Nyarubogo site is located in Muyira, Kibirizi and Busoro Sectors, Nyanza District in Southern Province. It was developed in 2006 under RSSP Project different irrigation infrastructures had been executed such as dam, canal, weirs, offtakes ...etc. The marshland is managed by famers cooperative known as COOPRORIZ Nyarubogo with 802 members.
\n\nThe following map depicts schematic layout of the Scheme:
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Figure 1-1: Nyarubogo Existing Command Area Layout
\n\nThe developed marshland irrigation scheme covers 150ha, irrigated by the dam with a storage of 86,000m3, five diversions weirs feeding 18km of irrigation canal, 35km of drainage canal, and 649 small hydraulic structures.
\n\nThe marshland command area of Nyarubogo is irrigated from one dam with a main diversion weir at the head of the command area and one small diversion weir on left side of command area. The dam is not able to satisfy the command area demand probably due to the increase of demand, decrease of storage capacity, and decrease of conveyance efficiency. During the consultancy services, these mentioned problems will be analyzed and the consultant will come up with the best solutions to satisfy the user’s expectations.
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Since 2004 up to today the land cover and land use in the dam catchment area has changed significantly with intensified agriculture activities and habitation settlement, which resulted in excess silt accumulation in the reservoir compared to the planned dead storage capacity. The increase of population density has pushed the population to pump water from main irrigation canals to irrigate the hillsides. This combined with siltation of the reservoir has significantly reduced the available water to irrigate the designed command area. Frequent torrential rainfall has destroyed diversion weirs on main drain and silted irrigation canals and water distribution structures. This has resulted in lack of water in the command area which forced some of the farmers to shift from rice crops to other crops that require less water or even depend on rainfall. Therefore, the SPIU/CDAT project wants to recruit a consulting firm to carry out a design study for rehabilitation of the existing irrigation scheme and come up with alternatives for resolving irrigation water shortages by maximizing available water resources and command areas.
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Although the Nyarubogo Detail Design study was conducted over 18 years ago, the following key components will be updated to meet the objectives of this current study:
\n\nThe purpose of the Interim Study is to collect all data needed and to develop alternatives for improving the existing scheme including; expanding the command area, storing more water, draining flooded areas, stabilizing the river bed and banks, and silt and sand trap structures as described in more detail below:
\n\nIf this additional water is not enough to supply the expanded command area, the Consultant will consider efficient irrigation practices, sub catchment runoff harvesting combined with flow regulating reservoirs along the main canal and the possibility of adding another dam.
\n\nThe Consultant shall also:
\n\nBefore proceeding to the Detail Design phase, selected alternatives from the Interim Study phase will be compared and analysed to determine the most suitable to be further studied in the Detail Design phase.
\n\nThe purpose of this assessment is to understand the socio-economic profile of the beneficiary and potentially affected communities, to enable project design to meet their development needs and mitigate negative impacts. This assessment shall serve as a baseline that will help project planning, diagnostic monitoring, and impact evaluation purposes that should result into:
\n\nUsing internationally recognized methodologies/standards, the Consultant shall:
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The information obtained from the surveys will be used as a baseline for conducting a project socio-economic impact assessment. Combined with other technical studies, the outcome of this task should be adequate enough to be used as input for “with project” and “without project” scenario evaluations at the economic and financial analysis stage.
\n\nIn addition, the Consultant will identify the project communication needs and propose the appropriate communication strategy using the above information.
\n\nFor any new areas proposed for expansion of the command area, the Consultant shall:
\n\nThe Consultant shall then:
\n\nThe Consultants shall collect baseline information on the type of soils, topography, and land-use patterns; analyze water-use patterns (rain-fed crops, irrigated crops, drainage, surface, and groundwater extraction); examine existing field-crop production and soil management practices; establish and delineate major cropping pattern zones (considering types of irrigated crops grown, crop calendar and cropping intensity); propose schedules of crops for consideration; estimate expected yields and crop water requirements for alternative cropping programs, and examine the existing Agricultural Support Services. The assessment will cover:
\n\nThe Consultant will also analyze the gender division of labor in irrigated agricultural production for each socio-economic group, and identify the needs of both women and men related to proposed agricultural activities. Based on the analysis, the Consultant shall formulate the cropping and irrigated agriculture development plans for the proposed schemes including the potential distribution of land areas between the small-scale individual farms and large-scale commercial farms. Also, identify suitable and appropriate cropping patterns for each type, estimate farm-level crop production volumes, input and production costs, farm budget as well as gross and net returns, and generate incremental benefit estimations for use in the feasibility level economic and financial analyses.
\n\nThe Consultant shall carry out the following tasks for the existing dam:
\n\nIf the above analyses for raising the existing dam show that even more water is needed, follow the same steps to determine if deficit irrigation practices, proposed runoff harvesting and flow regulating reservoir can supply the required water at a feasible cost.
\n\nGeological investigations for raising the existing dam will be conducted with a combination of geophysical explorations and test pits at reasonable intervals to determine:
\n\nField Investigations will include but not be limited to:
\n\nGeological investigations for the Proposed dam will be conducted with a combination of geophysical explorations and test pits at reasonable intervals to determine:
\n\nThe Consultant shall identify and geo-reference crucial soil and rock features and establish the engineering properties of rocks and soils, surficial deposits, and tectonic-structural patterns. The extent, depth, and type of exploration will depend on the complexity of the geology and the size and type of reservoir as conceptualized by the Consultant. Field investigations shall be the same as those listed above for existing dam.
\n\nThe final output of this task will be a detailed report on the project geology/geotechnical aspects, with engineering properties for further use in the hydraulic and structural design of the dam.
\n\nGiven the existing concerns of land degradation and erosion within the project areas, the Consultant will assess the sediment regime and total sediment transport of the river systems in the project area. This will include the determination of the sediment (suspended and bedload) yield. Additional sediment data shall be collected during the consultancy, forecasting of dead storage volume and the future rate of reduction of the live storage and reservoir trap efficiency, which will require limited sediment sampling to the extent possible.
\n\nOther than design against storage depletion, this analysis should also aid the subsequent design against increased loads on the dam, abrasion of outlet structures, and blockage of outlets which could cause interruption of water uses and reduce the ability of the dam to pass floods safely. It will also help to determine dead storage and sediment flushing outlet levels.
\n\nSediment load estimates should include projections of changes in upstream sediment yields, based on upstream development plans.
\n\nThe sediment analysis should include the determination of historic sediment yields of the catchments to the existing reservoirs based on a comparison of the topographic surveys of the reservoirs before the dam was constructed to the bathymetric surveys conducted for this study.
\n\nFor the location of 1 potential dam site that should be investigated to determine its viability for increasing storage for irrigation, meeting the demands of the current scheme, and supporting expansion of the scheme, refer to the map below.
\n\nThe consulting firm shall carry out a cost analysis and recommend to the client the most economical among the options analysed.
\n\nFor the existing command area investigate the following:
\n\nFor the expansion command area the objective is to identify/verify, evaluate, and physically delineate the areas that can be potentially developed for irrigated agriculture and be added to existing irrigated areas to be improved with proper irrigation and drainage. The area that can potentially be irrigated depends primarily on the ability to control floods but also on the availability and suitability of soil/land and water, combined with the irrigation water requirements, and crops and cropping patterns that are feasible.
\n\nThe Consultant shall first evaluate and fully understand the problems of the existing dam siltation, destruction of hydraulic structure river bank/bed erosion in the scheme during rainy seasons, and water shortage in the dry seasons, and prepare a report on recommended improvements for the scheme.
\n\nOne of the irrigation methods to be considered especially in the most wet/flat areas is surface and subsurface irrigation by controlling the water level in the drains to maintain a groundwater level at the recommended depth of the crop root zone.
\n\nThis task will thus include:
\n\nPropose preliminary farm models with options for the type of operation (i.e. from smallholder farmer plus family labor to emergent commercial farmer with hired labor and large-scale mechanized commercial farmer), considering private and government-owned land, options and need for relocation of farmers, options for O&M service providers, options for external investors, etc.
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This task aims to evaluate irrigation water demand under the most optimal scenario (supplementary and/or major irrigation) for the basic design parameters generated by the tasks above. The Consultant shall:
\n\nFor the areas that need levelling and drainage improvements, or surface irrigation development, the Consultant shall prepare:
\n\nFor the hillside expansion areas and the existing reservoir area, the Consultant shall prepare ground survey-based topographic maps of the irrigation expansion areas on hillsides, with an appropriate scale and point density (to be approved by the Client) to accurately generate no greater than 0.5m and 1m contour intervals, respectively.
\n\nThe scope for command area development will include the following:
\n\nThe Consultant shall examine the reliability of the water supply, considering the various existing and future water uses, and identify appropriate water conveyance systems for different sections of the irrigation system to supply water to all parts of the land to be developed and recommend appropriate irrigation methods best suited for the command area. To adapt against potential adverse impacts of climate change and improve water management and use efficiency, the Consultant is expected to introduce such recent innovative water distribution options as using pipes for secondary and tertiary canals which increases conveyance efficiency and allows for flow measurement, and regulating reservoirs which provide improved control of the main canal and reduce end spillage.
\n\nMoreover, the Consultant shall locate suitable irrigation water diversion structures in the command area and investigate pumping, storage, or diversion requirements and reservoir operations required for irrigation with due consideration of floods and siltation in the command area.
\n\nThe Consultant will consider expansion of the rice area of about 200 ha between the end of the existing rice and Akanyaru River. The following figure shows an option for accomplishing this by constructing a main diversion canal to convey runoff around the area, a dike to prevent Akanyaru flood water from entering the area, a drain culvert through the dike with a flap gate to allow water to drain automatically from the scheme, and a multi-purpose drainage pump used to pump water from the drain to either the irrigation canals or to Akanyaru River and if required, to pump water from Akanyaru River to the canals. This is a critical concept to be developed as a pilot project if it proves to be feasible, because there are many similar sites which can benefit from this concept.
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Lower Nyarubogo rice expansion area (~200ha)
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The Consultant will prepare preliminary designs for major structural and hydraulic elements of the proposed irrigation system, including, the water conveyance system, on-farm water distribution system, drainage canals system, river bank and bed erosion control, flood protection and control considering both structural, hydraulic safety, basin irrigation design, etc.
\n\nThe Consultant shall take into consideration intensive labor engagement and the use of local construction capability in case labor is available and local materials during the design as necessary. The Consultant shall prepare the layouts and drawings of the different project components using AutoCAD software. The Consultant shall also prepare a schedule of quantities in line with the latest Civil Engineering Standard Methods of Measurement (CESMM), for use in preliminary cost estimates and the economic and financial analysis.
\n\nThe Consultant shall assess the demand and the development potential and prepare preliminary studies to introduce such multipurpose infrastructures as domestic water supply systems, (incl. associated hydro-mechanical appurtenances), livestock water supply, and fish farming as an integral part of the scheme as appropriate. Specialized studies and detailed analyses shall be carried out for each aspect of the multipurpose uses.
\n\nFlood Control/Storage Dams Preliminary Design
\n\nBased on the need for flood control, water demand for irrigation, and multipurpose requirements, and resource availability, the Consultant will prepare preliminary designs of proposed dams including the following:
\n\nThis task aims to establish the following:
\n\nThe Consultant will carry out topographical surveys with appropriate contour intervals for use in planning and capturing specific site features such as the proposed dam axis, spillway area, energy dissipation area, reservoir extent, surface area-volume-depth relationship, river channel profiles, and location of proposed intake for irrigation, water supply, livestock, and fish farming as appropriate. The survey will also capture site features such as existing infrastructure within the vicinity of the proposed dams and reservoir areas (roads, buildings, bridges, power lines, etc.), trees and vegetation, rock outcrops, etc.
\n\nProspective borrow areas for construction materials and aggregates shall be shown at a scale of 1:2,000 on high-resolution orthophoto-based maps. The Consultant shall survey cross-sections of the rivers and their flood plains with the project areas at intervals and locations deemed relevant for incorporation in the mathematical hydraulic models of the rivers for purposes of routing floods in the event of extreme spillway releases. A topographic survey of the reservoir area extent shall be done to an appropriate scale with contour intervals of no less than 1m up to an elevation of maximum water level + 10m. Dam design plan and cross-section drawings shall be prepared at a scale of 1:100 indicating the pertinent features to the head works.
\n\nThe Consultant shall:
\n\nPreparations of draft detail dam raising design
\n\nThe draft detail design includes assessment of the dam location, dam catchment area, the nature of soils/rocks and coverage, the runoff (mean and in exceptionally dry years), the storage capacity of the dam after raising and the relative water availability in the year round (mean and exceptionally dry), type of dam, type of soil under the dam and excavation/foundation depths at side to be raised, expected dam’s siltation and life cycle, draft detail designs of dam embankment, spillway, etc.
\n\nNote that the preliminary investigations shall include geotechnical investigation through drilling/digging to investigate type of soil/rock under the dam the side to be raised.
\n\nThe design of the raising the dam will include the instrumentations for monitoring and surveillance.
\n\nIt is also recommended that the Expert conduct testing quality of any surface water available in the area for a period to be recommended by the Expert to be sure of the quality.
\n\nThe consultant will prepare the ToR for recruitment of a consulting firm to carry out the feasibility and detail design studies for the new dam once it is determined that the raising of the existing dam cannot meet the irrigation water requirements, and a suitable site for dam construction is found.
\n\nThe task objective is to take stock of the baseline condition of the watersheds in the project areas and identify major erosion hotspot areas and interventions required to improve, protect, and maintain the watershed healthily and sustainably. This will in turn address sedimentation risks related to future depletion of storage.
\n\nThe Consultant should:
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The Consultant firm will study in detail the water catchment (upstream of each existing dam), the command area catchment, and the command area, identify all critical interventions required (short-term, medium, and long-term), and propose an integrated and comprehensive land husbandry plan for sustainability of the project. For planning and implementation of different land husbandry options to be proposed by the Consultant, a detail design with drawings where required should be prepared, the entire watershed shall be partitioned into 4 major categories, namely, water catchment, reservoir silt-trap zone, command area catchment, and command area.
\n\nGIS Analysis and Mapping
\n\nAs part of the land husbandry study, the following maps shall be prepared:
\n\nThe Consultant firm shall review existing land-husbandry technologies being used by the Project and shall propose improvements for each slope/soil depth category suitable for each site to reduce soil erosion and safely convey runoff to streams and waterways, increase rain-fed crop production, and protect infrastructure. Typical design drawings shall be developed for each technology.
\n\nThe consultant shall analyze the use of the catchment area and propose a management plan considering the role of all stakeholders that intervene in the command area. The proposed management plan shall be elaborated considering but not limited to the following activities:
\n\nAfter analysis, the Consultant shall propose the rules and regulations that should strengthen the best practices of catchment management once abided to.
\n\nThe Consultant will analyze the environmental and social aspects including land acquisition and resettlement sensitivities in each project area and, through the consideration of alternate project designs, develop project proposals that avoid or minimize potential adverse environmental impacts. Specifically, the Consultant should:
\n\nThe design alternatives should consider measures to maximize benefits and minimize harm. Consultation with affected communities, including vulnerable groups, is often a key aspect of this process.The assessments will be guided by the national environment including land acquisition and resettlement-related legislation as well as World Bank safeguards.
\n\nThe depth of the assessment will be sufficient to adequately inform the development of alternate project designs and the selection and justification of the preferred alternatives. Project alternatives that substantially convert or degrade important natural habitats should not be considered unless they include equivalent habitat restoration and maintenance within the project area or elsewhere.
\n\nA separate procurement for detailed Environmental and Social Assessment is being undertaken by the Client. The Consultant will coordinate his work with the Environmental and Social Assessment carried out under this separate consultancy and have feedback and incorporate the findings and recommendations of that study in this report.
\n\nDesign features to avoid adverse impacts, minimize land acquisition and involuntary resettlement, or enhance environmental/natural resource services are to be clearly noted in the description of preferred project alternatives, with suitable maps. Acceptability of the final project design will depend not only on its technical and financial feasibility but also on its environmental and social suitability.
\n\nThe Consultant shall identify and value the costs and benefits that will arise with the proposed project for purposes of comparison with the situation as it would be without the project and determining the incremental net benefit arising from the project investment. This will involve preparation of financial cost estimates for the various project options and components with expenditure schedules for capital costs, replacement costs, O&M, management costs, etc. for all activities and services. A summary of the financial and economic cost estimates shall be provided in a tabular form and appropriately classified and discussed. All cost estimates must show the foreign and local currency requirements; taxes and subsidies shall be identified and their implications analyzed; physical and price contingency allowances should be quantified appropriately for each component/activity of the projects.
\n\nThe Consultant should prepare estimates of project benefits, which should include: direct/indirect benefits, tangible benefits (arising either from an increased value of production or from reduced costs), intangible benefits (such as new job opportunities, improved access to domestic water supply and power generation as appropriate through availability of storage etc.). The Consultant will also estimate secondary benefits created or costs incurred outside the project (using shadow pricing techniques/non market valuation), so that they can be attributed to the project investment, in the economic analysis. Residual values must be calculated. Specifically for the storage reservoir, the Consultant will identify multipurpose benefits deriving from upstream storage. They will propose a number of scenarios that differ in terms of the use of the stored water (irrigation, flood management, municipal and livestock water supply, etc.) and that maximize the returns on investment in storage. Scenarios should include sensitivity tests involving climate change scenarios.
\n\nThe Consultant shall:
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The key information for the project shall be presented in tabular format together with key environmental and social information. The Consultant should also provide documented analysis in Excel spreadsheets and based on this analysis make final recommendations on the way forward.
\n\nThe Consultant will prepare the interim study and preliminary design reports for the scheme, which shall document the studies and investigations carried out, findings and information. The reports shall contain firm statements on the technical, economic/financial and environmental and social sustainability, and recommendations on project suitability and outlook, if necessary through a multi-criteria analysis. The reports shall include concise executive summaries to make the report more accessible to the public. The results of the investigations shall be compiled and appended either to the report or in a separate volume of the interim studies. This volume will aim at evidencing that the amount of investigation carried out brings a sufficient understanding of the site conditions to finalize the project layout and cost estimate with an acceptable level of contingencies at interim level. The reports will form a decision point on whether to advance the studies, in case viable options have been identified, or terminate the studies in case all options are non-feasible. In the former, the Consultant in consultation with the Client and stakeholders shall agree on the best design alternatives/layouts, for which detail designs shall subsequently be prepared.
\n\nThe objective of this phase is to prepare the detail design for the selected alternatives presented in the Interim Study including a draft and final detail design report, design drawings, bill of quantities, unit price market survey, tender documents, technical specifications, and terms of references for hiring both a contractor and a supervisor.
\n\nThe Consultant will improve the topographical field survey of the interim phase for the selected alternative, and produce the following deliverables:
\n\nGeneral plans and profiles showing the infrastructure and alignment of the proposed catchment areas and the actual dam sites. (These shall be prepared in AutoCAD format as well as superimposed on Google Earth (KML file), Arc GIS readable format (shape file format). The plans view superimposed on Google Earth on top of the page the longitudinal profiles on the lower part of the page then the cross-section on a separate page, all shall show features such as rivers, streams, farms, valleys, marshy areas, gullies, rock (if visible), etc.), The plans and profiles shall be subdivided into a length of not more than 500 meters per sheet on A0 size drawings. All font sizes used shall be readable on A3 drawings. All data on actual survey points shall be provided in soft copy in a format readable by AutoCAD, Civl3D, ArcGIS and other standard software design and surveying packages. All survey points shall have an x, y and z value tied to the local coordinate system.
\n\nThe drawings are made by:
\n\nDrawings are made by topographical layouts and hydraulic structures drawings.
\n\nTopographical layouts (A0): These layouts will include:
\n\nThe surveying will follow a grid of 25m x 25m (addition to the particular points) and the contour lines will be plotted every 25cm for marshland and 50 cm for hillside of equidistance. The topographical surveys will include also:
\n\nImplementation layouts (A0 format):
\n\nImplementation layouts will be developed on the basis of topographical layouts and all the basic data allowing, on one hand to accurately calculate the volume of land related to earthworks irrigation canals (primary and secondary), drainage channels and roads as well, and on other hand to determine the number of structures and estimate the size and the quantity. These include:
\n\nPrepare the detail design of the dam including but not limited to: Detailed topographic survey of the dam site by using a ‘Total Station’ surveying equipment, the Production of a detailed contour plan in electronic format with scale of 1:100, confirmation of embankment length and elevation, provide detailed geotechnical investigation of dams structures, soil investigation and borrow pit identification and suitability, design solution optimisation, production of required detailed technical designs and drawings with related excavation and backfill quantities by using computer aided design, prepare self-standing plans for dam raising construction supervision, quality assurance, instrumentation, operations and maintenance, and emergency preparedness, in order to meet the requirements of the World Bank safeguard policy on safety of dams.
\n\nPrepare the detail designs of the key water-intake structures (weirs, pipes and canals…). Provide detail designs and drawings for different components including: intake structure from the dam; feeder canal diversion weir; main delivery pipes; flood protection and sedimentation control structures; and ancillary infrastructure such as electricity if necessary and access roads. Efforts should be made to design simple cost-effective structures and equipment that can easily be operated and maintained by the farmers. Assessment should be made of the need for cost-effective canal lining where technically required.
\n\nPrepare detail designs for the main canals and related structures. The design should be prepared using (a) slope stability analysis for prevention of landslides along the canals; (b) hydraulic analyses including assessment of water losses at different reaches of the canal/pipes; and (c) suitable design parameters for the canals/pipes including side slopes, cross-sections, and freeboards, diameters, friction losses, protection drainage, crossing points etc. Assessment should be made of the need for cost-effective canal lining where technically required.
\n\nReview and refine the design capacity of the irrigation systems; prepare the design of secondary, tertiary, and other distribution control structures; conduct hydraulic and stability analysis of the individual structures to ensure proper distribution of water in the canal/pipe networks for better valorization of plots. Hydraulic and distribution structures are to be designed for their ability to transparently and accurately convey water to their respective command areas. Determine suitable locations and prepare detail designs for structures that may be required along the canal/pipe. Recommend the type of construction materials to be used for structures such as culverts, road crossings, outlets, bridges, inverted siphons, flumes, and drop structures. Use standard type of structures to facilitate future operation and maintenance.
\n\nIt is to be noted that the consulting firm should identify the source and location with coordinates of materials to be used during construction with estimated quantities.
\n\nPrepare the detail design of drainage and flood control networks. These will be mostly surface drainage and flood control structures. sub-surface drainage may be proposed and designed when deemed necessary.
\n\nFollowing the post-harvest and office structures need assessment conducted during interim stage, the Consultant will prepare the detail design of such structures that meet community/users needs (e.g., roads, power, water distribution networks and office buildings, post-harvest and handling facilities with basic utilities, etc.).
\n\nTo ensure stakeholder-wide appreciation and ownership of the assignment outputs and recommendations, the consultant is expected to organize a coordination workshop to present the draft designs to the client and stakeholders. During this workshop, the client will ensure all logistics of the participants
\n\nBased on the comments provided on the draft detail designs and outcome of the stakeholder workshop, the consultant shall prepare detail designs of dams and command areas and related structures. These include preparations of detailed drawings, detailed unit price market survey, BOQs, technical specifications, cost estimates, and bidding documents.
\n\nAfter incorporating the comments in the final designs, the consultant are expected to organize a coordination workshop to present the final designs and outputs to client in technical workshop, during this workshop the client will ensure all related logistics.
\n\nRevisit and refine the estimates of irrigation requirements for the selected irrigation technologies to be applied, taking into account of various irrigation efficiencies that are likely to be achieved, prepare detail design drawings including longitudinal plan, profiles, and cross-sections of the main and tertiary canals/secondary pipes and typical designs for their respective structures. Prepare design of three (3) representative tertiary blocks including tertiary canals and appropriate on-farm distribution systems.
\n\nPrepare suitable technical specifications for the use of materials, workmanship, inspection schedules, plant, and equipment in the construction of irrigation infrastructures to allow the Client to prepare tender documents and select the contractors. Reference to brand names, catalog numbers or other details that limit any materials or items to a specific manufacturer is not allowed unless stated that is must be “equal or better”.
\n\nConsultant shall prepare bills of quantities and project cost estimates based on unit price of materials obtained during the market survey for the final detail design report clearly indicating activities to be carried out by contractors.
\n\nFor each scheme, the consultant shall prepare separate detailed implementation schedules for activities to be carried out by contractors.
\n\nA draft of the detail design report will be circulated for consultation to the Client and other key stakeholders prior to moving on to the final detail design report. The report shall include the following elements:
\n\nWhile conducting this assignment, the consultant will provide the client with short periodic progress updates. However, the client may request the consultant at any time to present any desired clarification about the progress of the assignment when it is determined to be necessary.
\n\nThe Consultant will produce a series of reports in English during the assignment. All the reports will be prepared in Word format with tables and graphs prepared in Excel format as well as Maps and design drawings in shapefile and CAD formats. All reports to be of internationally accepted standards. All the raw data (calculation notes) collected will be submitted to Client. The reports will make full use of diagrams, Gantt Charts, photos, tables etc to make the reports accessible to a wide readership, also whose first language might not be English. The report will be submitted to SPIU-CDAT/RAB in printed copies, along with an electronic copy for evaluation and approval.
\n\nThe Consultant shall arrange and make PowerPoint presentations, of the reports, maps and drawings, to the Client and other key stakeholders at workshops no more than 2 weeks after each submission.
\n\nThe Consultant will be expected to employ the most effective methodology and standards to achieve results with optimal national stakeholder involvement. In addition, the Consultant will be expected to:
\n\nInternational Standards shall be used for the studies, and their application shall be appropriately referenced. ICOLD dam design criteria shall be used to guide the definition of design floods, earthquakes, sediment management etc.
\n\nThe Consultant will produce the following reports and make presentations of the same to the Client:
\n\n| \n\t\t\t Report \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t No of Copies \n\t\t\t | \n\t\t
| \n\t\t\t Inception Report \n\n\t\t\t(1months) \n\t\t\t | \n\t\t\t\n\t\t\t Contains the updated work plan, state of mobilization, refined work methodology and understanding of assignment, specify submission dates for each of the required technical reports in draft form, issues identified for Client’s attention, proposed content and structure of the various reports. The proposed project schedule shall be broken down by tasks and sub-tasks and presented in Gantt chart form. A presentation shall be made by the Consultant 1 Month after commencement of consultancy services \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Interim Report \n\n\t\t\t(3 Months) \n\t\t\t | \n\t\t\t\n\t\t\t The report will contain progress made, including details of the project area, links with existing institutions, lessons from similar projects, an assessment of constraints and opportunities, preliminary results from field investigations and surveys, preliminary findings of the various water demand assessments, and clear approach that will be taken to analyse and compare the different alternatives. The report will be complete including all information required by this TOR with only minor changes expected for the final submittal. The report will contain a detailed executive summary, a complete technical description of each alternative analysed, including justification, technical and financial analysis, computation, drawings, figures and maps as well as detailed reports on all subjects treated in the scope of the study. A presentation shall be made by the Consultant 3 months after commencement to review and approve the report. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Final \n\n\t\t\tInterim Report \n\n\t\t\t\n\n\t\t\t (1 Month) \n\t\t\t | \n\t\t\t\n\t\t\t Comments received after the presentation of the draft interim report will be addressed and the final report submitted 4 months after commencement. A final presentation is not expected unless there are significant changes made. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Draft detail design report technical specification and unit price market surveying (2 months) \n\t\t\t | \n\t\t\t\n\t\t\t The draft final report of selected alternative will provide details of in-depth investigations on all aspects of the project. It will include all calculations notes, layout maps, drawings, bill of quantities, and updated financial analyses. These reports will be the basis of engineering works that will be conducted by the contractors. A presentation shall be made by the Consultant 2 months after approval of the interim report and selection of best scenario. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Final design report (1 month) \n\t\t\t | \n\t\t\t\n\t\t\t Following comments from the Client, the Consultant will prepare and compile tender documents incorporating general, specific and technical conditions of contract, specifications, bill of quantities, tender drawings and operation and maintenance manuals. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Monthly progress reports (1st week of every month) \n\t\t\t | \n\t\t\t\n\t\t\t 1-2 page maximum comprising a narrative and bar charts or other graphic presentation, showing details of the Consultant’s progress, changes in the assignment schedule, impediments and proposed remedies will be submitted on a monthly basis. Reports should include a financial summary, indicating amounts invoiced, amounts disbursed, and any other pertinent financial details. \n\t\t\t | \n\t\t\t\n\t\t\t 2 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
Three workshops will be organized to discuss the submitted reports. The workshops will be facilitated by the Client. At each workshop, the Consultant’s key experts will make PowerPoint presentations and provide concise reports for discussion.
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Note: The abovementioned workshops are different from the expected stakeholder public consultative meetings and/or workshops to be organized and facilitated by the Consultant in the project-affected areas for information gathering (as part of Consultant’s fieldwork) and stakeholder review and comments on draft documents during the course of the assignment.
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The study team should be comprised of experienced professionals which will include national/regional/international Consultants as necessary to ensure study relevance and effectiveness. The team should reflect an appropriate mix of disciplines, education, skills and experience, an understanding of underlying development issues, and regional experience. The team should be made up of specialists each with relevant qualifications in the corresponding disciplines and experience in undertaking studies related to irrigation development and watershed management.
\n\nThe areas of expertise required include: irrigation engineering and agriculture development, watershed management, rural development, civil/infrastructure/hydraulic engineering, hydrology, financial and economic analysis, geotechnical engineering, institutional analysis and environmental and social impact assessment. The Consultant may optimize their personnel to demonstrate the competencies required for the assignment. The time input and qualifications of the key experts are as follows:
\n\n| \n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t Person-Months \n\t\t\t | \n\t\t\t\n\t\t\t Competences \n\t\t\t | \n\t\t
| \n\t\t\t Team Leader (Dam Design/ Civil Engineer) \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Civil/Hydraulic/Water Resources Engineering, with a minimum of 15 years’ general and 3 specific experience in water resources planning, design and construction of hydraulic structures such as dams, hydropower projects and irrigation systems and have experience in designing World Bank or other IFI financed irrigation projects in recent years; strong coordination and leadership skills with proven record over past five years with at least 3 certificate of completion. \n\t\t\t | \n\t\t
| \n\t\t\t Irrigation and Drainage Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Bachelor Degree in irrigation, water resources, or hydraulic engineering, with 10 years’ general experience or Postgraduate qualification in above mentioned field with 5 years of general experience in the planning, design and construction of irrigation and drainage systems. And 3 years of specific experience for all \n\t\t\t | \n\t\t
| \n\t\t\t Agricultural Planner/ Agronomist \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Agronomy with at least 7 years of general experience with 2 specific references proven with certificates of completion in commercially oriented irrigation or irrigated agriculture development projects. \n\t\t\t | \n\t\t
| \n\t\t\t Structural Engineer \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Bachelor Degree in Civil/ Structural Engineering and at least 7 years of general experience with 2 specific references proven with certificates of completion as structural engineer for design and construction of hydraulic infrastructure projects. \n\t\t\t | \n\t\t
| \n\t\t\t Geotechnical Engineer \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Bachelor or Postgraduate qualifications in Civil/Geotechnical Engineering and at least 7 years of general experience with 2 specific references proven with certificates of completion in geotechnical investigations, design and construction of hydraulic infrastructure projects. \n\t\t\t | \n\t\t
| \n\t\t\t Hydrologist/ Hydro-geologist \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Bachelor or Postgraduate qualification in water resources /hydrology, and at least 5 years general experience with 2 specific references proven with certificates of completion in use of water resources models for surface and groundwater assessments as well as experience in use of GIS/remote sensing in river basins. \n\t\t\t | \n\t\t
| \n\t\t\t Soil Specialist/ Pedologist \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in soil sciences at least 5 years of general experience with 2 specific references proven with certificates of completion in soil investigation for irrigation and watershed projects \n\t\t\t | \n\t\t
| \n\t\t\t Land-husbandry specialist \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in soil sciences, agroforestry and at least 5 years of general experience with 2 specific references proven with certificates of completion in land husbandry for irrigation and watershed projects \n\t\t\t | \n\t\t
| \n\t\t\t Economist/ Financial Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in economics, and at least 5 years of general experience with 2 Specific references proven with certificates of completion on development projects, specifically in economic and financial analysis of water resources development projects; and has experiences in irrigation water tariff assessment and design \n\t\t\t | \n\t\t
| \n\t\t\t Surveyor \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Bachelor Degree in surveying with a minimum of 10 years general experience or Postgraduate qualifications in above field with a minimum of 5 years general experience with demonstrated experience in use of remote sensing/GIS applications with 2 Specific references proven with certificates of completion in engineering surveys. \n\t\t\t | \n\t\t
| \n\t\t\t Social development specialist \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Bachelor Degree or Postgraduate qualifications in sociology, development studies, 5 years of general experience with 2 Specific references proven with certificates of completion. The Specialist will ensure that socio-economic and gender issues are appropriately included during the project preparation/design stage. \n\t\t\t | \n\t\t
| \n\t\t\t Environmental Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualification in Environment studies and at least 5 years of general experience with 2 Specific references proven with certificates of completion in Environmental Assessments. Knowledge of World Bank Social and environmental safeguards is a must. \n\t\t\t | \n\t\t
| \n\t\t\t Total Man-Months \n\t\t\t | \n\t\t\t\n\t\t\t 37 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
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Data and documentation on hydrological, meteorological, water quality and other relevant aspects of the river basins which the Client may have will be availed to the Consultant; however, the Consultant has the ultimate responsibility for collecting the required data and documentation which cannot be made available by the Client from official sources. The Client will:
\n\nProposals should indicate how the funds will be best utilized to achieve the objectives of the assignment. Whilst all of the Consultant’ costs incurred in their participation, supporting the arrangement and running of national and district workshops must be included in the Consultant’s financial proposal, the costs of holding the workshops themselves (costs of venue, participants’ expenses such as transport and accommodation, materials etc.) will be met by the Client and should not be included in the Consultant’s financial proposals. The costs of all other consultations, meetings etc. required by the Consultant to adequately complete the assignment must be included in the financial proposals.
\n\nThe Consultant shall operate their own project office and shall bear all accommodation, local transportation, visas, and other costs necessary to carry out the assignment.
\n\nThe Consultant's fees shall cover the salaries of the entire staff of the Consultant employed on the study. The fees will include provision for all supporting staff and services necessary to carry out the work; hire of vehicles; procurement of equipment and direct costs for travel, freight, accommodation, report production and other expenses. The contract will be for a fixed lump sum and the Consultant will not claim any additional payments to compensate for exchange rate fluctuations or price escalation and delays in payments of not more than 90 days on the part of the Client.
\n\nThe amount and schedule of payment of fees will be in accordance with the terms and conditions of the contract agreement finally made between the Consultant and RAB/SPIU/CDAT Project. Notwithstanding this, the following schedule will be used as a basis for negotiation:
\n\n| \n\t\t\t Payment Number \n\t\t\t | \n\t\t\t\n\t\t\t Event \n\t\t\t | \n\t\t\t\n\t\t\t Percentage (%) \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved Inception Report, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved Interim Report, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved Final Detail Design Report and Tender documents, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t
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The Consultant will be required to demonstrate in their proposal evidence of adoption of the use of a Quality Assurance System (ISO 9001 or equivalent), as well as describe how quality control will be implemented in the course of the project.
\n\n"},{"id":"OP00296167","notice_type":"Request for Expression of Interest","noticedate":"18-Jun-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-06-24T00:00:00Z","submission_deadline_time":"10:00","project_ctry_name":"Rwanda","project_id":"P171462","project_name":"Commercialization and De-Risking for Agricultural Transformation Project","bid_reference_no":"RW-RAB-408668-CS-QCBS","bid_description":"Recruiting consultant to carry out feasibility and detailed design study for rehabilitation and improvement of Agasasa marshland (200ha)","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"spiuwbkoica@rab.gov,re","contact_ctry_name":"Rwanda","contact_email":"spiuwbkoica@rab.gov.rw","contact_name":"Stephen RWAMULANGWA","contact_organization":"SPIU World Bank @ KOICA funded Projects","contact_phone_no":"0738 461 866","contact_web_url":"www.rab.gov.rw","submission_date":"2024-06-18T00:00:00Z","notice_text":"
REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES - FIRMS SELECTION)
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COUNTRY: Rwanda
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NAME OF PROJECT: Commercialization and De-risking for Agricultural
\n\nTransformation (CDAT) Project
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Credit A No: 7084-RW, Credit B No: 7085-RW and Grant No: E017-RW
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Assignment Title: Hiring consultant to carry out feasibility and detailed design study for
\n\nrehabilitation and improvement of Agasasa marshland (200ha).
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Reference No: RW-RAB-408668-CS-QCBS
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The Government of Rwanda has received financing from the International Development Association (IDA) toward the cost of the Commercialization and De-risking for Agricultural Transformation (CDAT) Project and intends to apply part of the proceeds for consulting services of Hiring a consultant to carry out feasibility and detailed design study for rehabilitation and improvement of Agasasa marshland (200ha).
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The Terms of Reference (TOR) related to this assignment are attached to this request for expressions of interest.
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The Rwanda Agriculture and Animal Resources Development Board (RAB) / Commercialization and De-risking for Agricultural Transformation (CDAT) Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the above Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Expression of Interest (EoI) will include: core business and years in business, relevant experience, technical and managerial capability of the firm.
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To be able to submit an expression of interest, International and National consulting firms who are not registered in E-procurement system, are advised to register themselves through www.umucyo.gov.rw
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N.B.:
\n\nSubmission of expression of interest via other channels than Umucyo E-Procurement System shall not be considered. In case of Joint-Venture, only the lead firm must submit the Expression of Interest, the Joint-Venture must be done through e-procurement system, otherwise the EOI will be rejected.
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The shortlisting criteria are:
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The firm should have at least 10 years of general experience in Consultancy Services. The firm should have a specific experience in consultancy services related to the feasibility and detailed design studies on irrigation projects of construction for irrigation dams and the dam command area development proven by completion certificate and signed contract.
\n\nThe shortlist will contain five (5) to eight (8) firms.
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The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fifth Edition September, 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
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Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
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A Consultant will be selected in accordance with the criteria set out in the Request for Proposals.
\n\nExpressions of interest must be delivered through e-procurement system on www.umucyo.gov.rw by the time indicated in the system.
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TERMS OF REFERENCE FOR
\n\nDETAIL DESIGN STUDY FOR REHABILITATION AND IMPROVEMENTS OF AGASASA
\n\n1,068 HA POTENTIAL COMMAND AREA (200 HA EXISTING MARSHLAND,
\n\n200 HA NEW MARSHLAND, AND 668 HA OF NEW HILLSIDE),
\n\nLOCATED IN KIBIRIZI AND NTYAZO SECTORS, NYANZA DISTRICT IN SOUTHERN PROVINCE
\n\nThe World Bank approved $300 million in financing under the International Development Association’s (IDA’s) grant, credit, and Scale Up Window to help the Government of Rwanda increase the use of irrigation and commercialization among producers and agribusiness firms in supported value chains, and to increase access to agricultural finance.
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The Commercialization and De-Risking for Agricultural Transformation Project (CDAT) will support the Government to provide services and create an enabling environment for the private actor throughout the agricultural value chain. It will finance public investments in the seeds sector, develop and rehabilitate irrigation systems on over 17,600 ha, provide accompanying land husbandry development on about 11,000 ha in surrounding water catchment areas to increase productivity and promote climate smart agriculture.
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The project will also support commercialization by helping farmers access markets and availing matching grants for investments in mechanization, post-harvest infrastructure and processing equipment. A CDAT challenge fund will invest in particularly innovative solutions for the sector that can be brought to scale. The project is nationwide and is foreseen to directly benefit at least 235,000 households, including women and youth. In partnership with financial institutions, the Commercialization and De-Risking for Agricultural Transformation Project will seek to enhance access to affordable financial services and products in the agricultural sector by providing short and long-term financing and reducing risks and challenges faced by agricultural value chains through strengthening market linkages and scaling up agriculture insurance.
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One of the projects being considered for implementation by CDAT is the rehabilitation and upgrading of Agasasa scheme located in Kibirizi and Ntyazo Sectors, Nyanza District in Southern Province. Rice is primarily grown throughout the existing 200ha command area by gravity surface irrigation with some farmers switching to maize and other crops due to lack of water while the hillside is rainfed agriculture with different seasonal crops mainly maize, beans, soybeans, cassava, and banana. A study is required to consider alternatives for raising the dam, controlling river bank and bed erosion, improving and possibly expanding the command area, and if reasonable alternatives are found, an Interim Study is needed to present the most viable alternatives to the Client for selection of the alternative to undergo a detail design study.
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Rwanda’s economy relies heavily on agriculture as a sector contributing around 30% to the GDP. Nearly 70% of the rural population is employed in agriculture. The Government of Rwanda in its national policies indicates agriculture as a vehicle for economic growth. The National Strategy of Transformation and PSTA IV emphasizes agriculture development as a means to achieve the goal of poverty reduction and ensuring food security.
\n\nThe goal of the project is to develop financially sustainable irrigation and drainage services and increase farmers’ agricultural revenue in the project area.
\n\nThe overall objective of the study is to undertake an Interim and Detail Study to upgrade and rehabilitate the Agasasa dam and command areas. The study must meet the World Bank project appraisal requirements and should ensure the development is technically feasible, economically and financially viable, socially acceptable, and environmentally sustainable.
\n\nThe specific objectives of the assignment are to carry out relevant technical investigations and studies comprising of water resources (hydrologic and hydro-geologic) assessments, socio-economic assessments, agricultural soils and agronomic studies, irrigation water requirements, topographical surveys, geotechnical investigations, hydraulic studies and design, and undertake interim and detail design to ensure optimum use of available water and to enable the Client to tender construction of the improvements. If additional storage is needed to meet the demands of the existing or expanded command area, the study will determine the needs/demands and the potential for multipurpose infrastructure development.
\n\nThe study will be carried out in two phases; Interim Study and Detail Design. The Interim Study will select, examine, and rank various alternatives for increasing water harvesting, improving drainage, developing low-head solar pumped irrigation, expanding the command area, construction of flow regulating/flood attenuation reservoirs along the main canals, and if additional water storage is needed, to investigate raising the existing dam. The Interim Study will examine different alternatives and provide preliminary design drawings, cost estimates, and economic analyses sufficiently detailed to enable decisions to be made on project viability. If the Interim Study results in alternatives that seem reasonable to the Client, then the Consultant will proceed with the Detail Design study for the selected alternatives. The Detail Design study will examine selected alternatives and provide detail design drawings, cost estimates, technical specifications, tender documents, and unit price surveying to enable the client to proceed to the tendering of works. If the Client selects an alternative including a new dam, the Consultant will not provide a detail design of the dam but will consider the future supply from the dam in the design of the irrigation network improvements. In addition, the definition of the project components, organizational arrangements, and procedures will be detailed enough to permit the executing agencies to use the study as guidance on project implementation. The Consultant should take into consideration the World Bank policies, guidelines, and safeguards requirements, especially those for environmental and social impact assessment as well as dam safety to prepare the studies.
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The study will entail Interim and Detail Design studies that include the preparation of designs, cost estimates, and implementation arrangements for the finally agreed development alternative for water harvesting, drainage and irrigation development, infrastructure, and watershed management associated with the project. The Interim and Detail Design studies will comprise of analyses related to (a) basin-wide water resources (qualitative and quantitative), (b) drainage and flood management, (c) watershed management plan, (d) sand and silt control (e) topographic survey, (f) geologic and geotechnical investigations, (g) soils and agronomy, (h) cropping patterns and crop water requirements, (i) raising of the existing dam, (j) irrigation infrastructure, (k) overall agricultural potential and support services including market and value chain development for maximum water resource use, (l) land tenure, (m) environmental and social analyses, (n) institutional analyses, (o) water management and operation and maintenance, and (p) economic and financial analysis in close consultation with farmer communities and other stakeholders. This project must adhere to international best practices, policies/guidelines, and safeguards.
\n\nThe Consultant shall define, in consultation with the Client and other stakeholders, the scope of the project options, assess the practicability of the development, and provide the basis for decision-making on the choice of design options optimizing the use of available water. The Consultant shall define the benefits (direct and indirect) and costs, and determine financial feasibility, economic justification, and cost recovery. The Consultant will adopt participatory approaches to ensure the optimal involvement of stakeholders from national to community levels, during the study. In planning and scheduling the tasks, the Consultant should note that not all tasks will be conducted linearly and the Consultant should propose a schedule on how the tasks can be arranged to meet the objectives of the assignment and for optimal linkage/sequencing.
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The Agasasa site is located in Kibirizi and Ntyazo Sectors, Nyanza District in Southern Province. The Dam axis is located at Geographic coordinates of (x: 818372, Y: 9732058), the irrigation scheme was developed in 2004 under RSSP, a World Bank funded project. The infrastructures constructed include a dam, irrigation conveyance network and post-harvest infrastructures. The marshland is managed by famers through cooperative COOPRORIZ Agasasa with 467 members.
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The following map depicts schematic layout of the Scheme.
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Figure 1-1: Agasasa Existing Command Area Layout
\n\nThe developed marshland irrigation scheme covers 200ha, irrigated by the dam with a storage of 390,000m3, five diversions weirs feeding 6.5km of irrigation canal, 14.3km of drainage canal, and 398 small hydraulic structures.
\n\nThe marshland command area of Agasasa is irrigated from one dam with a main diversion weir at the head of the command area and one small diversion weir on left side of command area. The dam is not able to satisfy the command area demand probably due to the increase of demand, decrease of storage capacity, and decrease of conveyance efficiency. During the consultancy services, these mentioned problems will be analyzed and the consultant will come up with the best solutions to satisfy the user’s expectations.
\n\nSince 2004 up to today the land cover and land use in the dam catchment area has changed significantly with intensified agriculture activities and habitation settlement, which resulted in excess silt accumulation in the reservoir compared to the planned dead storage capacity. The increase of population density has pushed the population to pump water from main irrigation canals to irrigate the hillsides. This combined with siltation of the reservoir has significantly reduced the available water to irrigate the designed command area. Frequent torrential rainfall has destroyed diversion weirs on main drain and silted irrigation canals and water distribution structures. This has resulted in lack of water in the command area which forced some of the farmers to shift from rice crops to other crops that require less water or even depend on rainfall. Therefore, the SPIU/CDAT project wants to recruit a consulting firm to carry out a design study for rehabilitation of the existing irrigation scheme and come up with alternatives for resolving irrigation water shortages by maximizing available water resources and command areas.
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Some of software and modeling tools to be used during the study will include but not be limited to the following:
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The purpose of the Interim Study is to collect all data needed and to develop alternatives for improving the existing scheme including; expanding the command area, storing more water, draining flooded areas, stabilizing the river bed and banks, and silt and sand trap structures as described in more detail below:
\n\nIf this additional water is not enough to supply the expanded command area, the Consultant will consider efficient irrigation practices, and sub catchment runoff harvesting combined with flow regulating reservoirs along the main canal.
\n\nThe Consultant shall also:
\n\nBefore proceeding to the Detail Design phase, selected alternatives from the Interim Study phase will be compared and analysed to determine the most suitable to be further studied in the Detail Design phase.
\n\nThe purpose of this assessment is to understand the socio-economic profile of the beneficiary and potentially affected communities, to enable project design to meet their development needs and mitigate negative impacts. This assessment shall serve as a baseline that will help project planning, diagnostic monitoring, and impact evaluation purposes that should result into:
\n\nUsing internationally recognized methodologies/standards, the Consultant shall:
\n\nThe information obtained from the surveys will be used as a baseline for conducting a project socio-economic impact assessment. Combined with other technical studies, the outcome of this task should be adequate enough to be used as input for “with project” and “without project” scenario evaluations at the economic and financial analysis stage.
\n\nIn addition, the Consultant will identify the project communication needs and propose the appropriate communication strategy using the above information.
\n\nFor any new areas proposed for expansion of the command area, the Consultant shall:
\n\nThe Consultant shall then:
\n\nThe Consultants shall collect baseline information on the type of soils, topography, and land-use patterns; analyze water-use patterns (rain-fed crops, irrigated crops, drainage, surface, and groundwater extraction); examine existing field-crop production and soil management practices; establish and delineate major cropping pattern zones (considering types of irrigated crops grown, crop calendar and cropping intensity); propose schedules of crops for consideration; estimate expected yields and crop water requirements for alternative cropping programs, and examine the existing Agricultural Support Services. The assessment will cover:
\n\nThe Consultant will also analyze the gender division of labor in irrigated agricultural production for each socio-economic group, and identify the needs of both women and men related to proposed agricultural activities. Based on the analysis, the Consultant shall formulate the cropping and irrigated agriculture development plans for the proposed schemes including the potential distribution of land areas between the small-scale individual farms and large-scale commercial farms. Also, identify suitable and appropriate cropping patterns for each type, estimate farm-level crop production volumes, input and production costs, farm budget as well as gross and net returns, and generate incremental benefit estimations for use in the feasibility level economic and financial analyses.
\n\nThe Consultant shall carry out the following tasks for the existing dam:
\n\nIf the above analyses for raising the existing dam show that even more water is needed, follow the same steps to determine if deficit irrigation practices, proposed runoff harvesting and flow regulating reservoir can supply the required water at a feasible cost.
\n\nGeological investigations for raising the existing dam will be conducted with a combination of geophysical explorations and test pits at reasonable intervals to determine:
\n\nField Investigations will include but not be limited to:
\n\nGeological investigations for the runoff attenuation and flow regulating reservoir will be conducted with a combination of geophysical explorations and test pits at reasonable intervals to determine:
\n\nThe Consultant shall identify and geo-reference crucial soil and rock features and establish the engineering properties of rocks and soils, surficial deposits, and tectonic-structural patterns. The extent, depth, and type of exploration will depend on the complexity of the geology and the size and type of reservoir as conceptualized by the Consultant. Field investigations shall be the same as those listed above for existing dam.
\n\nThe final output of this task will be a detailed report on the project geology/geotechnical aspects, with engineering properties for further use in the hydraulic and structural design of the dam.
\n\nGiven the existing concerns of land degradation and erosion within the project areas, the Consultant will assess the sediment regime and total sediment transport of the river systems in the project area. This will include the determination of the sediment (suspended and bedload) yield. Additional sediment data shall be collected during the consultancy, forecasting of dead storage volume and the future rate of reduction of the live storage and reservoir trap efficiency, which will require limited sediment sampling to the extent possible.
\n\nOther than design against storage depletion, this analysis should also aid the subsequent design against increased loads on the dam, abrasion of outlet structures, and blockage of outlets which could cause interruption of water uses and reduce the ability of the dam to pass floods safely. It will also help to determine dead storage and sediment flushing outlet levels.
\n\nSediment load estimates should include projections of changes in upstream sediment yields, based on upstream development plans.
\n\nThe sediment analysis should include the determination of historic sediment yields of the catchments to the existing reservoirs based on a comparison of the topographic surveys of the reservoirs before the dam was constructed to the bathymetric surveys conducted for this study. Furthermore, the analysis will cover a task related to evaluating the potential impacts of sediment transport on the sustainability of the project infrastructures and proposing appropriate mitigation measures.
\n\nFor the existing command area investigate the following:
\n\nFor the expansion command areas, the objective is to identify/verify, evaluate, and physically delineate the areas that can be potentially developed for irrigated agriculture and be added to existing irrigated areas to be improved with proper irrigation and drainage. The area that can potentially be irrigated depends primarily on the ability to control floods but also on the availability and suitability of soil/land and water, combined with the irrigation water requirements, and crops and cropping patterns that are feasible.
\n\nThe Consultant shall first evaluate and fully understand the problems of the existing dam siltation, destruction of hydraulic structure river bank/bed erosion in the scheme during rainy seasons, and water shortage in the dry seasons, and prepare a report on recommended improvements for the scheme.
\n\nOne of the irrigation methods to be considered especially in the most wet/flat areas is surface and subsurface irrigation by controlling the water level in the drains to maintain a groundwater level at the recommended depth of the crop root zone.
\n\nThis task will thus include:
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Propose preliminary farm models with options for the type of operation (i.e. from smallholder farmer plus family labor to emergent commercial farmer with hired labor and large-scale mechanized commercial farmer), considering private and government-owned land, options and need for relocation of farmers, options for O&M service providers, options for external investors, etc.
\n\nThis task aims to evaluate irrigation water demand under the most optimal scenario (supplementary and/or major irrigation) for the basic design parameters generated by the tasks above. The Consultant shall:
\n\nFor the areas that need levelling and drainage improvements, or surface irrigation development, the Consultant shall prepare:
\n\nFor the hillside expansion areas and the existing reservoir area, the Consultant shall prepare ground survey-based topographic maps of the irrigation expansion areas on hillsides, with an appropriate scale and point density (to be approved by the Client) to accurately generate no greater than 0.5m and 1m contour intervals, respectively.
\n\nThe scope for command area development will include the following:
\n\nThe Consultant shall examine the reliability of the water supply, considering the various existing and future water uses, and identify appropriate water conveyance systems for different sections of the irrigation system to supply water to all parts of the land to be developed and recommend appropriate irrigation methods best suited for the command area. To adapt against potential adverse impacts of climate change and improve water management and use efficiency, the Consultant is expected to introduce such recent innovative water distribution options as using pipes for secondary and tertiary canals which increases conveyance efficiency and allows for flow measurement, and regulating reservoirs which provide improved control of the main canal and reduce end spillage.
\n\nMoreover, the Consultant shall locate suitable irrigation water diversion structures in the command area and investigate pumping, storage, or diversion requirements and reservoir operations required for irrigation with due consideration of floods and siltation in the command area.
\n\nThe Consultant will consider expansion of the rice area of about 200 ha between the end of the existing rice and Akanyaru River. The following figure shows an option for accomplishing this by constructing a main diversion canal to convey runoff around the area, a dike to prevent Akanyaru flood water from entering the area, a drain culvert through the dike with a flap gate to allow water to drain automatically from the scheme, and a multi-purpose drainage pump used to pump water from the drain to either the irrigation canals or to Akanyaru River and if required, to pump water from Akanyaru River to the canals. This is a critical concept to be developed as a pilot project if it proves to be feasible, because there are many similar sites which can benefit from this concept.
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Lower Agasasa rice expansion area (~200ha)
\n\nThe Consultant will prepare preliminary designs for major structural and hydraulic elements of the proposed irrigation system, including, the water conveyance system, on-farm water distribution system, drainage canals system, river bank and bed erosion control, flood protection and control considering both structural, hydraulic safety, basin irrigation design, etc.
\n\nThe Consultant shall take into consideration intensive labor engagement and the use of local construction capability in case labor is available and local materials during the design as necessary. The Consultant shall prepare the layouts and drawings of the different project components using AutoCAD software. The Consultant shall also prepare a schedule of quantities in line with the latest Civil Engineering Standard Methods of Measurement (CESMM), for use in preliminary cost estimates and the economic and financial analysis.
\n\nThe Consultant shall assess the demand and the development potential and prepare preliminary studies to introduce such multipurpose infrastructures as domestic water supply systems, (incl. associated hydro-mechanical appurtenances), livestock water supply, and fish farming as an integral part of the scheme as appropriate. Specialized studies and detailed analyses shall be carried out for each aspect of the multipurpose uses.
\n\nFlood Control/Storage Dams Preliminary Design
\n\nBased on the need for flood control, water demand for irrigation, and multipurpose requirements, and resource availability, the Consultant will prepare preliminary designs of the dam raising including the following:
\n\nThis task aims to establish the following:
\n\nThe Consultant will carry out topographical surveys with appropriate contour intervals for use in planning and capturing specific site features such as the proposed dam axis, spillway area, energy dissipation area, reservoir extent, surface area-volume-depth relationship, river channel profiles, and location of proposed intake for irrigation, water supply, livestock, and fish farming as appropriate. The survey will also capture site features such as existing infrastructure within the vicinity of the proposed dams and reservoir areas (roads, buildings, bridges, power lines, etc.), trees and vegetation, rock outcrops, etc.
\n\nProspective borrow areas for construction materials and aggregates shall be shown at a scale of 1:2,000 on high-resolution orthophoto-based maps. The Consultant shall survey cross-sections of the rivers and their flood plains with the project areas at intervals and locations deemed relevant for incorporation in the mathematical hydraulic models of the rivers for purposes of routing floods in the event of extreme spillway releases. A topographic survey of the reservoir area extent shall be done to an appropriate scale with contour intervals of no less than 1m up to an elevation of maximum water level + 10m. Dam design plan and cross-section drawings shall be prepared at a scale of 1:100 indicating the pertinent features to the head works.
\n\nThe Consultant shall:
\n\nPreparations of draft detail dam raising design
\n\nThe draft detail design includes assessment of the dam location, dam catchment area, the nature of soils/rocks and coverage, the runoff (mean and in exceptionally dry years), the storage capacity of the dam after raising and the relative water availability in the year round (mean and exceptionally dry), type of dam, type of soil under the dam and excavation/foundation depths at side to be raised, expected dam’s siltation and life cycle, draft detail designs of dam embankment, spillway, etc.
\n\nNote that the preliminary investigations shall include geotechnical investigation through drilling/digging to investigate type of soil/rock under the dam the side to be raised.
\n\nThe design of the raising the dam will include the instrumentations for monitoring and surveillance.
\n\nIt is also recommended that the Expert conduct testing quality of any surface water available in the area for a period to be recommended by the Expert to be sure of the quality.
\n\nThe consultant will prepare the ToR for recruitment of a consulting firm to carry out the feasibility and detail design studies for the new dam once it is determined that the raising of the existing dam cannot meet the irrigation water requirements, and a suitable site for dam construction is found.
\n\nThe task objective is to take stock of the baseline condition of the watersheds in the project areas and identify major erosion hotspot areas and interventions required to improve, protect, and maintain the watershed healthily and sustainably. This will in turn address sedimentation risks related to future depletion of storage.
\n\nThe Consultant should:
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The Consultant firm will study in detail the water catchment (upstream of each existing dam), the command area catchment, and the command area, identify all critical interventions required (short-term, medium, and long-term), and propose an integrated and comprehensive land husbandry plan for sustainability of the project. For planning and implementation of different land husbandry options to be proposed by the Consultant, a detail design with drawings where required should be prepared, the entire watershed shall be partitioned into 4 major categories, namely, water catchment, reservoir silt-trap zone, command area catchment, and command area.
\n\nGIS Analysis and Mapping
\n\nAs part of the land husbandry study, the following maps shall be prepared:
\n\nThe Consultant firm shall review existing land-husbandry technologies being used by the Project and shall propose improvements for each slope/soil depth category suitable for each site to reduce soil erosion and safely convey runoff to streams and waterways, increase rain-fed crop production, and protect infrastructure. Typical design drawings shall be developed for each technology.
\n\nThe consultant shall analyze the use of the catchment area and propose a management plan considering the role of all stakeholders that intervene in the command area. The proposed management plan shall be elaborated considering but not limited to the following activities:
\n\nAfter analysis, the Consultant shall propose the rules and regulations that should strengthen the best practices of catchment management once abided to.
\n\nThe Consultant will analyze the environmental and social aspects including land acquisition and resettlement sensitivities in each project area and, through the consideration of alternate project designs, develop project proposals that avoid or minimize potential adverse environmental impacts. Specifically, the Consultant should:
\n\nThe assessments will be guided by the national environment including land acquisition and resettlement-related legislation as well as World Bank safeguards.
\n\nThe depth of the assessment will be sufficient to adequately inform the development of alternate project designs and the selection and justification of the preferred alternatives. Project alternatives that substantially convert or degrade important natural habitats should not be considered unless they include equivalent habitat restoration and maintenance within the project area or elsewhere.
\n\nA separate procurement for detailed Environmental and Social Assessment is being undertaken by the Client. The Consultant will coordinate his work with the Environmental and Social Assessment carried out under this separate consultancy and have feedback and incorporate the findings and recommendations of that study in this report.
\n\nDesign features to avoid adverse impacts, minimize land acquisition and involuntary resettlement, or enhance environmental/natural resource services are to be clearly noted in the description of preferred project alternatives, with suitable maps. Acceptability of the final project design will depend not only on its technical and financial feasibility but also on its environmental and social suitability.
\n\nThe Consultant shall identify and value the costs and benefits that will arise with the proposed project for purposes of comparison with the situation as it would be without the project and determining the incremental net benefit arising from the project investment. This will involve preparation of financial cost estimates for the various project options and components with expenditure schedules for capital costs, replacement costs, long-term O&M costs of the project infrastructure, management costs, as well as proposing strategies for sustainable financing and cost recovery etc. for all activities and services. A summary of the financial and economic cost estimates shall be provided in a tabular form and appropriately classified and discussed. All cost estimates must show the foreign and local currency requirements; taxes and subsidies shall be identified and their implications analyzed; physical and price contingency allowances should be quantified appropriately for each component/activity of the projects.
\n\nThe Consultant should prepare estimates of project benefits, which should include: direct/indirect benefits, tangible benefits (arising either from an increased value of production or from reduced costs), intangible benefits (such as new job opportunities, improved access to domestic water supply and power generation as appropriate through availability of storage etc.). The Consultant will also estimate secondary benefits created or costs incurred outside the project (using shadow pricing techniques/non market valuation), so that they can be attributed to the project investment, in the economic analysis. Residual values must be calculated. Specifically for the storage reservoir, the Consultant will identify multipurpose benefits deriving from upstream storage. They will propose a number of scenarios that differ in terms of the use of the stored water (irrigation, flood management, municipal and livestock water supply, etc.) and that maximize the returns on investment in storage. Scenarios should include sensitivity tests involving climate change scenarios.
\n\nThe Consultant shall:
\n\nThe key information for the project shall be presented in tabular format together with key environmental and social information. The Consultant should also provide documented analysis in Excel spreadsheets and based on this analysis make final recommendations on the way forward.
\n\nThe Consultant will prepare the interim study and preliminary design reports for the scheme, which shall document the studies and investigations carried out, findings and information. The reports shall contain firm statements on the technical, economic/financial and environmental and social sustainability, and recommendations on project suitability and outlook, if necessary through a multi-criteria analysis. The reports shall include concise executive summaries to make the report more accessible to the public. The results of the investigations shall be compiled and appended either to the report or in a separate volume of the interim studies. This volume will aim at evidencing that the amount of investigation carried out brings a sufficient understanding of the site conditions to finalize the project layout and cost estimate with an acceptable level of contingencies at interim level. The reports will form a decision point on whether to advance the studies, in case viable options have been identified, or terminate the studies in case all options are non-feasible. In the former, the Consultant in consultation with the Client and stakeholders shall agree on the best design alternatives/layouts, for which detail designs shall subsequently be prepared.
\n\nThe objective of this phase is to prepare the detail design for the selected alternatives presented in the Interim Study including a draft and final detail design report, design drawings, bill of quantities, unit price market survey, tender documents, technical specifications, and terms of references for hiring both a contractor and a supervisor.
\n\nThe Consultant will improve the topographical field survey of the interim phase for the selected alternative, and produce the following deliverables:
\n\nGeneral plans and profiles showing the infrastructure and alignment of the proposed catchment areas and the actual dam sites. (These shall be prepared in AutoCAD format as well as superimposed on Google Earth (KML file), Arc GIS readable format (shape file format). The plans view superimposed on Google Earth on top of the page the longitudinal profiles on the lower part of the page then the cross-section on a separate page, all shall show features such as rivers, streams, farms, valleys, marshy areas, gullies, rock (if visible), etc.), The plans and profiles shall be subdivided into a length of not more than 500 meters per sheet on A0 size drawings. All font sizes used shall be readable on A3 drawings. All data on actual survey points shall be provided in soft copy in a format readable by AutoCAD, Civl3D, ArcGIS and other standard software design and surveying packages. All survey points shall have an x, y and z value tied to the local coordinate system.
\n\nThe drawings are made by:
\n\nDrawings are made by topographical layouts and hydraulic structures drawings.
\n\nTopographical layouts (A0): These layouts will include:
\n\nThe surveying will follow a grid of 25m x 25m (addition to the particular points) and the contour lines will be plotted every 25cm for marshland and 50 cm for hillside of equidistance. The topographical surveys will include also:
\n\nImplementation layouts (A0 format):
\n\nImplementation layouts will be developed on the basis of topographical layouts and all the basic data allowing, on one hand to accurately calculate the volume of land related to earthworks irrigation canals (primary and secondary), drainage channels and roads as well, and on other hand to determine the number of structures and estimate the size and the quantity. These include:
\n\nPrepare the detail design of the dam including but not limited to: Detailed topographic survey of the dam site by using a ‘Total Station’ surveying equipment, the Production of a detailed contour plan in electronic format with scale of 1:100, confirmation of embankment length and elevation, provide detailed geotechnical investigation of dams structures, soil investigation and borrow pit identification and suitability, design solution optimisation, production of required detailed technical designs and drawings with related excavation and backfill quantities by using computer aided design, prepare self-standing plans for dam raising construction supervision, quality assurance, instrumentation, operations and maintenance, and emergency preparedness, in order to meet the requirements of the World Bank safeguard policy on safety of dams.
\n\nPrepare the detail designs of the key water-intake structures (weirs, pipes and canals…). Provide detail designs and drawings for different components including: intake structure from the dam; feeder canal diversion weir; main delivery pipes; flood protection and sedimentation control structures; and ancillary infrastructure such as electricity if necessary and access roads. Efforts should be made to design simple cost-effective structures and equipment that can easily be operated and maintained by the farmers. Assessment should be made of the need for cost-effective canal lining where technically required.
\n\nPrepare detail designs for the main canals and related structures. The design should be prepared using (a) slope stability analysis for prevention of landslides along the canals; (b) hydraulic analyses including assessment of water losses at different reaches of the canal/pipes; and (c) suitable design parameters for the canals/pipes including side slopes, cross-sections, and freeboards, diameters, friction losses, protection drainage, crossing points etc. Assessment should be made of the need for cost-effective canal lining where technically required.
\n\nReview and refine the design capacity of the irrigation systems; prepare the design of secondary, tertiary, and other distribution control structures; conduct hydraulic and stability analysis of the individual structures to ensure proper distribution of water in the canal/pipe networks for better valorization of plots. Hydraulic and distribution structures are to be designed for their ability to transparently and accurately convey water to their respective command areas. Determine suitable locations and prepare detail designs for structures that may be required along the canal/pipe. Recommend the type of construction materials to be used for structures such as culverts, road crossings, outlets, bridges, inverted siphons, flumes, and drop structures. Use standard type of structures to facilitate future operation and maintenance.
\n\nIt is to be noted that the consulting firm should identify the source and location with coordinates of materials to be used during construction with estimated quantities.
\n\nPrepare the detail design of drainage and flood control networks. These will be mostly surface drainage and flood control structures. sub-surface drainage may be proposed and designed when deemed necessary.
\n\nFollowing the post-harvest and office structures need assessment conducted during interim stage, the Consultant will prepare the detail design of such structures that meet community/users needs (e.g., roads, power, water distribution networks and office buildings, post-harvest and handling facilities with basic utilities, etc.).
\n\nTo ensure stakeholder-wide appreciation and ownership of the assignment outputs and recommendations, the consultant is expected to organize a coordination workshop to present the draft designs to the client and stakeholders. During this workshop, the client will ensure all logistics of the participants
\n\nBased on the comments provided on the draft detail designs and outcome of the stakeholder workshop, the consultant shall prepare detail designs of dams and command areas and related structures. These include preparations of detailed drawings, detailed unit price market survey, BOQs, technical specifications, cost estimates, and bidding documents.
\n\nAfter incorporating the comments in the final designs, the consultant are expected to organize a coordination workshop to present the final designs and outputs to client in technical workshop, during this workshop the client will ensure all related logistics.
\n\nRevisit and refine the estimates of irrigation requirements for the selected irrigation technologies to be applied, taking into account of various irrigation efficiencies that are likely to be achieved, prepare detail design drawings including longitudinal plan, profiles, and cross-sections of the main and tertiary canals/secondary pipes and typical designs for their respective structures. Prepare design of three (3) representative tertiary blocks including tertiary canals and appropriate on-farm distribution systems.
\n\nPrepare suitable technical specifications for the use of materials, workmanship, inspection schedules, plant, and equipment in the construction of irrigation infrastructures to allow the Client to prepare tender documents and select the contractors. Reference to brand names, catalog numbers or other details that limit any materials or items to a specific manufacturer is not allowed unless stated that is must be “equal or better”.
\n\nConsultant shall prepare bills of quantities and project cost estimates based on unit price of materials obtained during the market survey for the final detail design report clearly indicating activities to be carried out by contractors.
\n\nFor each scheme, the consultant shall prepare separate detailed implementation schedules for activities to be carried out by contractors.
\n\nA draft of the detail design report will be circulated for consultation to the Client and other key stakeholders prior to moving on to the final detail design report. The report shall include the following elements:
\n\nWhile conducting this assignment, the consultant will provide the client with short periodic progress updates. However, the client may request the consultant at any time to present any desired clarification about the progress of the assignment when it is determined to be necessary.
\n\nThe Consultant will produce a series of reports in English during the assignment. All the reports will be prepared in Word format with tables and graphs prepared in Excel format as well as Maps and design drawings in shapefile and CAD formats. All reports to be of internationally accepted standards. All the raw data (calculation notes) collected will be submitted to Client. The reports will make full use of diagrams, Gantt Charts, photos, tables etc to make the reports accessible to a wide readership, also whose first language might not be English. The report will be submitted to SPIU-CDAT/RAB in printed copies, along with an electronic copy for evaluation and approval.
\n\nThe Consultant shall arrange and make PowerPoint presentations, of the reports, maps and drawings, to the Client and other key stakeholders at workshops no more than 2 weeks after each submission.
\n\nThe Consultant will be expected to employ the most effective methodology and standards to achieve results with optimal national stakeholder involvement. In addition, the Consultant will be expected to:
\n\nInternational Standards shall be used for the studies, and their application shall be appropriately referenced. ICOLD dam design criteria shall be used to guide the definition of design floods, earthquakes, sediment management etc.
\n\nDam Safety: Consultants should adhere to established dam safety guidelines and standards set by organizations such as the Federal Emergency Management Agency (FEMA). These standards typically cover aspects such as dam design, construction, maintenance, and emergency preparedness to mitigate risks related to dam failure and ensure public safety.
\n\nHydraulic Design: Hydraulic design standards provide guidelines for designing irrigation systems that efficiently convey and distribute water to agricultural fields while minimizing losses due to leakage, evaporation, and runoff. Consultants should follow industry standards such as those developed by the American Society of Civil Engineers (ASCE) or the International Organization for Standardization (ISO) for hydraulic design parameters and methodologies.
\n\nEnvironmental Impact Assessment (EIA): Consultants should adhere to relevant environmental regulations and guidelines, such as those issued by government agencies or international organizations like the World Bank or United Nations Environment Programme (UNEP). These guidelines typically cover aspects such as water quality protection, habitat preservation, and mitigation of ecological impacts.
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The Consultant will produce the following reports and make presentations of the same to the Client:
\n\n| \n\t\t\t Report \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t No of Copies \n\t\t\t | \n\t\t
| \n\t\t\t Inception Report \n\n\t\t\t(1months) \n\t\t\t | \n\t\t\t\n\t\t\t Contains the updated work plan, state of mobilization, refined work methodology and understanding of assignment, specify submission dates for each of the required technical reports in draft form, issues identified for Client’s attention, proposed content and structure of the various reports. The proposed project schedule shall be broken down by tasks and sub-tasks and presented in Gantt chart form. A presentation shall be made by the Consultant 1 Month after commencement of consultancy services \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Interim Report \n\n\t\t\t(2 Months) \n\t\t\t | \n\t\t\t\n\t\t\t The report will contain progress made, including details of the project area, links with existing institutions, lessons from similar projects, an assessment of constraints and opportunities, preliminary results from field investigations and surveys, preliminary findings of the various water demand assessments, and clear approach that will be taken to analyse and compare the different alternatives. The report will be complete including all information required by this TOR with only minor changes expected for the final submittal. The report will contain a detailed executive summary, a complete technical description of each alternative analysed, including justification, technical and financial analysis, computation, drawings, figures and maps as well as detailed reports on all subjects treated in the scope of the study. A presentation shall be made by the Consultant 3 months after commencement to review and approve the report. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Final \n\n\t\t\tInterim Report \n\n\t\t\t\n\n\t\t\t (1 Month) \n\t\t\t | \n\t\t\t\n\t\t\t Comments received after the presentation of the draft interim report will be addressed and the final report submitted 4 months after commencement. A final presentation is not expected unless there are significant changes made. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Draft detail design report technical specification and unit price market surveying (2 months) \n\t\t\t | \n\t\t\t\n\t\t\t The draft final report of selected alternative will provide details of in-depth investigations on all aspects of the project. It will include all calculations notes, layout maps, drawings, bill of quantities, and updated financial analyses. These reports will be the basis of engineering works that will be conducted by the contractors. A presentation shall be made by the Consultant 2 months after approval of the interim report and selection of best scenario. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Final design report (1 month) \n\t\t\t | \n\t\t\t\n\t\t\t Following comments from the Client, the Consultant will prepare and compile tender documents incorporating general, specific and technical conditions of contract, specifications, bill of quantities, tender drawings and operation and maintenance manuals. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Monthly progress reports (1st week of every month) \n\t\t\t | \n\t\t\t\n\t\t\t 1-5 page maximum, comprising a narrative and bar charts or other graphic presentation showing details of the Consultant’s progress, changes in the assignment schedule, impediments, progressive findings, site meeting with stakeholders to be informed and contribute to design progress, and proposed remedies will be submitted on a monthly basis. Reports should include a financial summary, indicating amounts invoiced, amounts disbursed, and any other pertinent financial details. \n\t\t\t | \n\t\t\t\n\t\t\t 2 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
Three workshops will be organized to discuss the submitted reports. The workshops will be facilitated by the Client. At each workshop, the Consultant’s key experts will make PowerPoint presentations and provide concise reports for discussion.
\n\nNote: The abovementioned workshops are different from the expected stakeholder public consultative meetings and/or workshops to be organized and facilitated by the Consultant in the project-affected areas for information gathering (as part of Consultant’s fieldwork) and stakeholder review and comments on draft documents during the course of the assignment.
\n\n\n\n
\n\n
The study team should be comprised of experienced professionals which will include national/regional/international Consultants as necessary to ensure study relevance and effectiveness. The team should reflect an appropriate mix of disciplines, education, skills and experience, an understanding of underlying development issues, and regional experience. The team should be made up of specialists each with relevant qualifications in the corresponding disciplines and experience in undertaking studies related to irrigation development and watershed management.
\n\nThe areas of expertise required include: irrigation engineering and agriculture development, watershed management, rural development, civil/infrastructure/hydraulic engineering, hydrology, financial and economic analysis, geotechnical engineering, institutional analysis and environmental and social impact assessment. The Consultant may optimize their personnel to demonstrate the competencies required for the assignment. The time input and qualifications of the key experts are as follows:
\n\n| \n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t Person-Months \n\t\t\t | \n\t\t\t\n\t\t\t Competences \n\t\t\t | \n\t\t
| \n\t\t\t Team Leader (Dam Design/ Civil Engineer) \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Civil/Hydraulic Engineering, with a minimum of 15 years’ general and 5 years specific experience in water resources planning, design and construction of hydraulic structures such as dams, hydropower projects and irrigation systems and have experience in designing World Bank or other IFI financed irrigation projects in recent years; strong coordination and leadership skills with proven record over past five years proven with at least 3 completion certificates. \n\t\t\t | \n\t\t
| \n\t\t\t Irrigation and Drainage Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualification in irrigation, water resources, or hydraulic engineering, with 10 years’ experience in the planning and design and construction of irrigation and drainage systems. \n\t\t\t | \n\t\t
| \n\t\t\t Agricultural Planner/ Agronomist \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Agronomy or related sciences with at least 7 generals with specific 3 proven with certificate years of work experience in commercially oriented irrigation or irrigated agriculture development projects. \n\t\t\t | \n\t\t
| \n\t\t\t Structural Engineer \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Structural Engineering and at least 7 generals with specific 3 proven with certificate years of experience as structural engineer for design and construction of hydraulic infrastructure projects. \n\t\t\t | \n\t\t
| \n\t\t\t Geotechnical Engineer \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Geotechnical Engineering and at least 7 generals with specific 3 proven with certificate years of experience in geotechnical investigations, design and construction of hydraulic infrastructure projects. \n\t\t\t | \n\t\t
| \n\t\t\t Hydrologist/ Hydro-geologist \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualification in water resources /hydrology, and at least 5 generals with specific 3 proven with certificate years’ experience in use of water resources models for surface and groundwater assessments as well as experience in use of GIS/remote sensing in river basins. \n\t\t\t | \n\t\t
| \n\t\t\t Soil Specialist/ Pedologist \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in soil sciences and at least 5 generals with specific 3 proven with certificate years’ experience in soil investigation for irrigation and watershed projects \n\t\t\t | \n\t\t
| \n\t\t\t Land-husbandry specialist \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in soil sciences, agroforestry and at least 5 generals with specific 3 proven with certificate years’ experience land husbandry for irrigation and watershed projects \n\t\t\t | \n\t\t
| \n\t\t\t Economist/ Financial Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in economics, and at least 5 generals with Specific 3 proven with certificate years of work experience on development projects, specifically in economic and financial analysis of water resources development projects; and has experiences in irrigation water tariff assessment and design \n\t\t\t | \n\t\t
| \n\t\t\t Surveyor \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in surveying with demonstrated experience in use of remote sensing/GIS applications. Minimum of 5 general with Specific 3 proven with certificate years’ experience in engineering surveys. \n\t\t\t | \n\t\t
| \n\t\t\t Social development specialist \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in sociology, development, Minimum of 5 years of general experience with Specific 3 proven with certificate years of work experience. The Specialist will ensure that socio-economic and gender issues are appropriately included during the project preparation/design stage. \n\t\t\t | \n\t\t
| \n\t\t\t Environmental Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualification in Environment studies at least 5 generals with Specific 3 proven with certificate years’ work experience in Environmental Assessments. Knowledge of World Bank Social and environmental safeguards is a must. \n\t\t\t | \n\t\t
| \n\t\t\t Total Man-Months \n\t\t\t | \n\t\t\t\n\t\t\t 35 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Data and documentation on hydrological, meteorological, water quality and other relevant aspects of the river basins which the Client may have will be availed to the Consultant; however, the Consultant has the ultimate responsibility for collecting the required data and documentation which cannot be made available by the Client from official sources. The Client will:
\n\nProposals should indicate how the funds will be best utilized to achieve the objectives of the assignment. Whilst all of the Consultant’ costs incurred in their participation, supporting the arrangement and running of national and district workshops must be included in the Consultant’s financial proposal, the costs of holding the workshops themselves (costs of venue, participants’ expenses such as transport and accommodation, materials etc.) will be met by the Client and should not be included in the Consultant’s financial proposals. The costs of all other consultations, meetings etc. required by the Consultant to adequately complete the assignment must be included in the financial proposals.
\n\nThe Consultant shall operate their own project office and shall bear all accommodation, local transportation, visas, and other costs necessary to carry out the assignment.
\n\nThe Consultant's fees shall cover the salaries of the entire staff of the Consultant employed on the study. The fees will include provision for all supporting staff and services necessary to carry out the work; hire of vehicles; procurement of equipment and direct costs for travel, freight, accommodation, report production and other expenses. The contract will be for a fixed lump sum and the Consultant will not claim any additional payments to compensate for exchange rate fluctuations or price escalation and delays in payments of not more than 90 days on the part of the Client.
\n\nThe amount and schedule of payment of fees will be in accordance with the terms and conditions of the contract agreement finally made between the Consultant and RAB/SPIU/CDAT Project. Notwithstanding this, the following schedule will be used as a basis for negotiation:
\n\n| \n\t\t\t Payment Number \n\t\t\t | \n\t\t\t\n\t\t\t Event \n\t\t\t | \n\t\t\t\n\t\t\t Percentage (%) \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved Inception Report, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved Interim Report, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved Final Detail Design Report and Tender documents, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t
\n\n
The Consultant will be required to demonstrate in their proposal evidence of adoption of the use of a Quality Assurance System (ISO 9001 or equivalent), as well as describe how quality control will be implemented in the course of the project.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
"},{"id":"OP00278202","notice_type":"Request for Expression of Interest","noticedate":"18-Jun-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-07-05T00:00:00Z","submission_deadline_time":"10:00","project_ctry_name":"Rwanda","project_id":"P171462","project_name":"Commercialization and De-Risking for Agricultural Transformation Project","bid_reference_no":"RW-RAB-321333-CS-QCBS","bid_description":"Hiring a Consultancy firm to carry out an Environmental Social Impact Assessment (ESIA) & Environmental and Social Management Plans (ESMPS) for Kageyo marshland","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Not Applicable","contact_ctry_name":"Rwanda","contact_email":"spiuwbkoica@rab.gov.rw","contact_name":"Sarah NYIRAMUTANGWA","contact_organization":"SPIU World Bank & Koica Projects","contact_phone_no":"0738461866","contact_web_url":"-","submission_date":"2024-06-18T00:00:00Z","notice_text":"
REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES -– FIRMS SELECTION)
\n\nCOUNTRY: Rwanda
\n\nNAME OF PROJECT: Commercialization and De-risking for Agricultural
\n\nTransformation (CDAT) Project
\n\nCredit A No: 7084-RW, Credit B No: 7085-RW and Grant No: E017-RW
\n\nAssignment Title: Consultancy firm to carry out an Environmental Social Impact Assessment (ESIA) & Environmental and Social Management Plans (ESMPS) for Kageyo marshland.
\n\nReference No RW-RAB-326333-CS-QCBS
\n\nThe Government of Rwanda has received financing from the International Development Association (IDA) toward the cost of the Commercialization and De-risking for Agricultural Transformation (CDAT) Project and intends to apply part of the proceeds for consulting services of hiring a Consultancy firm to carry out an Environmental Social Impact Assessment (ESIA) & Environmental and Social Management Plans (ESMPs) for Kageyo site.
\n\nThe Terms of Reference (TOR) related to this assignment are attached to this request for expressions of interest.
\n\nThe Rwanda Agriculture and Animal Resources Development Board (RAB) / Commercialization and De-risking for Agricultural Transformation (CDAT) Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the above Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Expression of Interest (EOI) will include: core business and years in business, relevant experience, technical and managerial capability of the firm.
\n\nThe shortlisting criteria are:
\n\nThe shortlist will contain five (5) to eight (8) firms.
\n\nThe attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fourth Edition November, 2020 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
\n\nConsultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\nA Consultant will be selected in accordance with the criteria set out in the Request for Proposals.
\n\nExpressions of interest must be delivered through e-procurement system on www.umucyo.gov.rw by the time indicated in the system.
\n\n\n\n
TERMS OF REFERENCE FOR ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT/ENVIRONMENTAL AND SOCIAL MANAGEMENT PLAN FOR IRRIGATION DEVELOPMENT AND LAND HUSBANDRY FOR KAGEYO CDAT SITE
\n\nRwanda is committed to become an upper-middle income country by 2035 and a high-income country by 2050. A modern and high performing agriculture sector, well integrated into regional and global supply chains, is one of the country’s key drivers of growth. The required transformation in agriculture needs to be built on competition and innovation and achieve higher productivity rates through private sector-led investment and development. Rwandan agriculture is mostly rain-fed, and therefore more exposed to weather-related risks, especially to severe, frequent, and prolonged dry spells occurring during the cropping seasons.
\n\nRwandan agriculture is mostly rain-fed, and therefore more exposed to weather-related risks, especially to severe, frequent, and prolonged dry spells occurring during the cropping seasons. Irrigation investments have significant potential to address these challenges and to improve the productivity of farmers who depend on rain-fed agriculture, through improving yields and increasing cultivation in the dry season. Irrigation scheme requires infrastructure investment, operation and maintenance costs and Farmers in drought-prone areas requires adequate infrastructure to cope with such conditions. The expansion of the irrigation network is the only way to expand the effective land area and reduce climate-related production risks through improved technologies and practices.
\n\nIt is in this regard that the “Commercialization and De-Risking for Agricultural Transformation Project’’hereafter “CDAT project” will invest in expanding and upgrading the irrigation area infrastructure through development of irrigation facilities including dam construction, diversion weirs at Kageyo site and the land husbandry development. The Kageyo CDAT Project site is situated in Kayonza District, Eastern Province of Rwanda. Therefore, these Terms of Reference (ToRs) are for consultancy services to provide Rwanda Agriculture and Animal Resources Development Board with the full study for Environmental and Social Impact Assessment of Hydro-Agricultural development works for Kageyo site (2000ha of command area and 100ha of land husbandry). In addition to these ToRs, the study will be conducted in accordance with World Bank’s Environmental and Social Standards (ESSs), the provisions of the laws and regulations that govern EIA in Rwanda, and will require application for EIA Clearance to Rwanda Development Board (RDB).
\n\nThe Government of Rwanda (GoR) is pursuing its efforts to accelerate private sector-led growth and further reduce poverty. This is performed through the implementation of various sustainable development programs and projects. The “Commercialization and De-Risking for Agricultural Transformation Project’’ hereafter “CDAT project” is among the development projects designed under the Rwanda Agriculture and Animal Resources Development Board (RAB), funded by the World Bank (WB) for a period of 5 years. The objectives of the project are to increase the use of irrigation and commercialization among producers and agribusiness firms in supported value chains and to increase access to agriculture finance. The project beneficiaries are farmers’ cooperatives, commercial farmers and small and medium-sized agri-enterprises.
\n\nThe project has four components.
\n\nComponent 1: Value Chain and Infrastructure Development, it aims to increase marketable volumes in supported value chains and provide targeted climate sensitive infrastructure support. The component will finance public goods such as irrigation infrastructure, land husbandry, extension provision, and research and development of improved seeds. Under this component, they are 3 subcomponents : (i) Irrigation rehabilitation and development focuses to expand the irrigated area and increase marketable output from irrigated agriculture, (ii), Land husbandry with objective to protect the watershed areas that drain to the irrigation sites under Subcomponent 1.1, increase the productivity of these areas, and prevent soil erosion , Innovation and services for agri-business value chain development aims to increase value addition and marketability by addressing critical constraints that directly affect the commercialization of the targeted value chains.
\n\nComponent 2: Agricultural Finance and Insurance, the objective of this component is to increase access to financial products and services to farmers and cooperatives for the commercialization of the sector. Under this component, 2 subcomponents have developed: (i) Scaling up agricultural finance to set the foundation for expanding the supply of affordable financial services and products, (ii) Strengthening agricultural insurance by strengthening the quality and effectiveness of agriculture insurance offered through the NAIS, which seeks to de-risk the agricultural sector using market-based insurance mechanisms and fitness solutions.
\n\nComponent 3: Covers project management to ensure the smooth implementation of the project and will support all aspects of project management such as: (i) project staffing and their training; (ii) procurement and financial management; (iii) environmental and social risk management and compliance; (iv) monitoring and evaluation; (v) equipment and operating costs; (vi) communication and knowledge management.
\n\nComponent 4: Contingency Emergency Response Component will allow for rapid reallocation of the project’s uncommitted funds in the event of an eligible emergency.
\n\nTherefore, various activities were developed under these components and subcomponent and their implementation requires carrying out civil works related to the rehabilitation of existing or development of irrigation infrastructure. Under subcomponent 1.1, works related to pre-feasibility and feasibility studies, preparation of detailed designs, construction supervision and quality assurances, construction of irrigation water abstraction, delivery, distribution, and drainage structures will be implemented in 31 irrigation schemes identified in different districts countrywide.
\n\nRehabilitation of irrigation and drainage network canals and construction of hydraulic structures (diversion weir, water intake, drops, small bridges, culverts, etc.) may present some environmental and social risks, particularly relating to potential economic displacement, community health and safety, and protection of biodiversity.
\n\nThe Government of Rwanda committed to implement CDAT Project in accordance with the World Bank Environmental and Social Standards (ESSs), national environmental laws and regulations, and International Environmental and Social Conventions that Rwanda is signatory. It is within this regards that different safeguards instruments have been prepared for CDAT Project and disclosed on World Bank and RAB websites. The available project safeguards instruments to refer to include: Environmental and Social Management Framework (ESMF), Environmental and Social Commitment Plan (ESCP), Resettlement Policy Framework (RPF), Labor Management Plan (LMP), Stakeholder Engagement Plan (SEP), Master Emergency Preparedness Plan (MEPP), Master Emergency Response Plan (MERP) and Pest Management Plan (PMP). In addition to the above-mentioned safeguard instruments, the consultant will refer to the Project Appraisal Document (PAD) also available on RAB website.
\n\nCDAT Project interventions at Kageyo site are mainly the development of irrigation scheme with the new earth dam construction for gravity feed system & land husbandry activities. The reservoir placed upstream, which receives runoff water from the watershed, makes it possible to compensate for the irrigation water deficit in the upstream and existing zones. The site is located in Murundi Sector, Kayonza District, Eastern Province. The Environmental and Social Assessment (ESIA) study will be conducted for the proposed earth dam construction, various irrigation infrastructure and land husbandry supporting arrangements needed to boost rice production from this marshland site.
\n\nFigure 1: Kageyo site location
\n\nThe Feasibility Study (FS) for Kageyo provided two main components that would attract attention during ESIA study, Construction of earth dam for gravity feed system & land husbandry development facilities.
\n\n3.1. Design for irrigation infrastructure
\n\nThe irrigation networks have been designed to be both simple to use, efficient in the use of water, easy to reproduce or adapt to other marshes, easy to maintain and the least expensive possible in view of the other conditions. The main characteristics of irrigation networks that meet these requirements are listed below.
\n\n3.2. Protection of embankments and crest
\n\nKageyo Dam construction activities will include and not limited to:
\n\nProtection of the upstream embankment: by blocks assembled by hand, the blocks are parallelepiped or angular in shape and assembled in such a way as to leave the minimum number of spaces between them. Blocking the rubble with rock chips will improve the hold of the riprap. As the top layer of riprap does not comply with the filter rules with regard to the material of the body of the embankment, it is essential to interpose a layer of gravel. A toe stop allows the foot of the riprap to be anchored in the natural ground and to support part of the thrusts generated by the protective coating.
\n\nProtection of the downstream embankment: in order to avoid deterioration of the downstream embankment by runoff of rainwater, it is recommended to install grass by sowing or transplanting on a layer of topsoil.
\n\nThe planned development works include:
\n\n3.3. Service Road network
\n\n3.4. Post-Harvest Infrastructure
\n\nThe above activities require the preparation of an Environmental and Social Impact Assessment (ESIA) and an Environmental and Social Management Plan (ESMP). The ESIA will be prepared in accordance with the requirements of (i) Article 33 of the Organic Law N° 48/2018 of 13/08/2018 determining the modalities of protection, conservation, and promotion of environment in Rwanda; and (ii) World Bank’s Environmental and Social Standards (ESSs) provided by the current Environmental and Social Framework (ESF) that replaced the environmental and social safeguard policies that have been in use over the last 4 decades. These Standards are designed to avoid, minimize, reduce or mitigate the adverse environmental and social risks and impacts of the project. The World Bank (WB) and the Government of Rwanda (GoR) agreed that CDAT will trigger all environmental and social Standards of the WB, except ESS7 (Indigenous Peoples/Sub-Saharan African Historically Underserved Traditional Local Communities).
\n\nThese Terms of Reference were prepared not only to guide the evaluation of extent of both positive and negative social and environmental risks and impacts of the project but also to identify measures that should contribute to avoid, reduce, compensate or mitigate the identified risks during implementation of the project. The objective of this ESIA is to ensure social and environmental due diligence according to Rwandan Laws and policies and in compliance with World Bank’s Environmental and Social Standards (ESSs).
\n\nThe objective of the assignment is to assist RAB/CDAT Project to develop an Environmental and Social Impact Assessment (ESIA) and an Environmental and Social Management Plan (ESMP) to ensure that the construction of earth dam for gravity feed system and land husbandry works for Kageyo watershed are done in an environmentally and socially sustainable manner and in full compliance with Rwanda’s and the World Bank’s environmental and social policies, standards and regulations.
\n\nThe specific objectives are (i) to assess the potential environmental and social impacts of the CDAT project’s proposed irrigation development and land husbandry works at Kageyo site whether positive or negative, and propose measures which will effectively guide the implementation; and (ii) to inform the project preparation process of the potential impacts of different alternatives, and relevant mitigation measures (including implementation requirements).
\n\nThe main objective of this ESIA study is to identify and assess impacts resulting from the proposed project to the biophysical, social, economic and on environment. Anticipated positive and negative impacts and risks from the proposed project will be assessed in accordance with the GoR laws and the World Bank Safeguards Policies. The consultant should:
\n\nThe present terms of reference were designed to guide the study for Environmental and Social Impact Assessment/Environmental and Social Management Plan of the new dam construction, irrigation system and land husbandry works of Kageyo site, located in Kayonza District for the account of CDAT project following the conditions and the requirements of these terms of reference.
\n\nThe study will consist of collecting and analysing available data using appropriate techniques to achieve the goals of this consultancy. It will come up with realistic proposals and recommendations after consultations with Ministry of Environment (MoE) and its agencies, Rwanda Development Board (RDB), REMA, MINAGRI/SPIU, District authorities and local communities.
\n\nThe ESIA study team will also provide a site specific environmental and social management plan including pest management plan, health and Safety plan, Labor Management Plan that:
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In order to gather the required data, field surveys in selected sites and their surrounding catchments will be required. This will be done in close collaboration with RAB/SPIU World Bank and KOICA funded projects, Rwanda Development Board (RDB) and other project stakeholders.
\n\nThe selected firm will conform to the regulations of Rwanda Environmental Management Authority (REMA) regarding ESIA process in Rwanda and will prepare the ESIA/ESMP report in compliance with World Bank’s Environmental and Social Standards (ESSs), especially ESS1 related to the Assessment and Management of Environmental and Social Risks and Impact. ESS4 related to Community Health and Safety, ESS 5 related to the Land Acquisition, Restriction on Land Use and Involuntary Resettlement and ESS8 relating to Cultural Heritage.
\n\nThe present Terms of Reference were prepared not only to guide the evaluation of extent of negative impacts of the project on the environment and social, but also to identify realistic measures capable to avoid, reduce, compensate, or mitigate the identified negative impacts during implementation of the project.
\n\nThe findings of the reviewed relevant literature and field visits will be compiled into a self-standing report. The ESIA/ESMPs report will present mitigation measures and monitoring plans for identified impacts. The report will be based on the above terms of reference and will be submitted to CDAT Project under RAB/SPIU WB-KOICA in one printed copy, along with a soft copy, for evaluation and approval. The report will be presented to the public during a validation workshop involving relevant stakeholders for their comments.
\n\nThe consultant should concisely summarize significant findings and recommended actions. Describing the significant findings and key recommended actions. Describe project residual risks after implementation of the proposed mitigation measures.
\n\nThe consultant should include the following information (based on the latest project design) as relevant: location; general layout; size, capacity, etc.; preconstruction activities; project/construction history, construction activities; schedule, staffing and support; facilities and services; operations; required off-site investments; life span. Undertake a comprehensive literature review of relevant documentation and provide a summary report dealing with those aspects relevant to the construction of the project and its ancillary facilities; This section should cover institutional arrangements to describe responsibilities for environmental and social risk management for the project.
\n\nProject Description
\n\nThis description should include the following topics such as:
\n\nProject Characteristics
\n\nIn providing a description of the project development, issues such as site layout, design and size/scale, as well as any existing development on site, are considered.
\n\nDescription of Site Layout
\n\nThe description of the development by the consultant will include such issues as follows:
\n\nDescription of Design
\n\nIn providing a description of the significant physical characteristics of the proposed development, the following aspects may be included:
\n\nDescription of Construction Phase
\n\nThe section will:
\n\nThis part concisely describes the proposed project activities and its geographic, ecological, social, and temporal context, including any offsite investments that may be required (e.g., dedicated pipelines, water supply, housing, and raw material and product storage facilities, etc). It indicates the need for any resettlement plan with a map showing the project site and the project's area of influence.
\n\nIt provides detailed information on the following:
\n\nThis section assesses the dimensions of the study area and describes relevant physical, biological, and socioeconomic conditions, including any changes anticipated before the project commences. It also takes into account current and proposed development activities within the project area but not directly connected to the project. Data should be relevant to decisions about project location, design, operation, or mitigation measures. The section indicates the accuracy, reliability, and sources of the data.
\n\nDescribe relevant trends within the project area for potential cumulative impacts. Include description of ESIA methodology used. In this chapter, provide the summary of review of existing studies and available data. Identify data gaps and areas not covered by appropriate studies, using good international practice and World Bank requirements as benchmarks. Propose actions to close such gaps, including costs and time estimates. A baseline description should cover the following topics: -
\n\n| \n\t\t\t The bio-physical environment: \n\n\t\t\t
The socio-economic environment: \n\n\t\t\t
Cultural Heritage \n\n\t\t\t
| \n\t\t
Analysis of the project alternatives and selection criteria in terms of siting, design, technology selection, construction techniques and phasing, given the degree of associated environmental and social impacts, and operating and maintenance procedures. This section will also address the assessments of infrastructure safety based on the proposed design alternatives. Include in the analysis the sites for access roads, construction camps, quarry sites and other associated works. The comparative analysis should address (and quantify where possible): the environmental and social impacts; the feasibility of impact mitigation; capital and recurrent costs; the suitability of options under local conditions; related institutional, training and monitoring requirements. State the basis for selecting the proposed design, including the minimization of risk. To the extent possible, quantify the costs and benefits of each alternative, incorporating the estimated costs of any associated mitigating measures. In addition, analyze available project alternatives to ensure sustainable water provision to the irrigated areas for at least two seasons of crop production per year without interfering with downstream users.
\n\nDetailed assessment of the anticipated impacts to the environment, social and economic aspects of the area covered by the project, including the upstream, downstream and tributary areas. Impacts should include analysis of safety, risks, health and waste management implications by the project. This chapter should indicate the scale of impacts, and clearly identify the social impacts under World Bank’s ESSs triggered by CDAT project as stipulated in ESS1, ESS2, ESS3, ESS4 ESS5, ESS6 and ESS 10, as well as other social risks and impacts that are not covered under those ESSs; whether the identified impacts are irreversible or reversible, permanent, or temporary, direct or indirect, large scale or local to project site. Identify residual impacts of this project, which cannot be avoided or mitigated. Also, this chapter should address issues connected to climate change and climate variability, investigating matters such as changes in flow regime (volumes, seasonal variation), sediment transport and re-sedimentation; Gender dimensions of the project including Gender Based Violence (GBV) and potential for Sexual Exploitation and Abuse (SEA) for future project workers. Potential scenarios and their impacts on operation should be outlined and considered. Whenever possible describe impacts quantitatively, in terms of environment costs and benefits and assign economic values where possible. Analyze benefit sharing options that could be extended to the potential project affected persons and the appropriate stakeholders’ engagement plan that is accessible to the various project stakeholders.
\n\nIn this analysis, distinguish between significant positive and negative impacts, direct and indirect impacts, and immediate and long-term impacts. Identify impacts that are unavoidable or irreversible. Special attention should be given to downstream and upstream impacts resulting from construction and operation. Wherever possible, describe impacts quantitatively, in terms of environmental costs and benefits. Assign economic values when feasible. Specific attention should be given to:
\n\nSocial and environmental impacts occurring during construction phase in respect of:
\n\nImpacts occurring during operational phase in respect of:
\n\nThe consultant should provide the description, clearly and consistently and identify four key aspects of the impacts from the development, namely its character, magnitude, duration, and consequence. The consultant should describe:
\n\nMagnitude
\n\nDuration
\n\nConsequences
\n\nIndirect Impacts
\n\nThe ESIA study team will also provide an environmental and social management plan including pest management plan, health and Safety plan, Labor Management Plan that:
\n\nThis section includes two components: mitigation plan and monitoring plan. The ESMP should be presented in the form of a table presenting the following.
\n\nMitigation plan:
\n\nMonitoring plan:
\n\nUndertake an inclusive (gender, intergenerational, and vulnerability and disability sensitive) public and stakeholder consultations. Stakeholder and public consultations should be transparent, accessible to stakeholders involved in terms of venue, timing and language, and conducted in consideration of socially acceptable means in relation to the project area. A record of public consultations – disaggregated by gender, age and if possible social status - and other records that will indicate participation of interested and affected parties throughout the ESIA study process, including surveys used to seek views of affected stakeholders; date and location of consultation meetings; a list of attendees, their affiliation, contact addresses and a summary. This section needs to present an approach to ongoing stakeholder engagement. In addition, a grievance redress mechanism should be described in this section. The report should be disclosed after its clearance by the borrower and donor. The consultancy firm should indicate how the disclosure will be done in this section.
\n\nThe report should include all information necessary to the project review such as lists of data sources, project background reports and studies, and any other relevant information to which the developer/consultant’s attention should be directed. It should also provide detailed designs/plans of construction, the water canalization and wastewater treatment systems, etc.
\n\nThese are written materials; both published and unpublished, used in the preparation of the study report.
\n\nThe consultancy to conduct ESIA study and produce ESIA/ESMP report for Kageyo CDAT site will be prepared and finalized within 120 calendar days.
\n\nThe payment modalities are breakdown as follows:
\n\nThe interested consulting firms should provide information to demonstrate that they have the required qualifications and relevant experience to perform this task. The eligible criteria are:
\n\nTo realize this assignment, the selected firm will recruit competent and qualified personnel with proven experience in similar services. Key personnel needed for this study by the firm will have the minimum qualifications below:
\n\nThe key personnel must have the following minimum experience:
\n\nNB: Please attach the availability and exclusivity certificate signed by the team members (experts) to perform this assignment.
"},{"id":"OP00296156","notice_type":"Request for Expression of Interest","noticedate":"18-Jun-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-07-05T00:00:00Z","submission_deadline_time":"10:00","project_ctry_name":"Rwanda","project_id":"P171462","project_name":"Commercialization and De-Risking for Agricultural Transformation Project","bid_reference_no":"RW-RAB-321312-CS-QCBS","bid_description":"Hiring a Consultancy firm to carry out an Environmental Social Impact Assessment (ESIA) & Environmental and Social Management Plans (ESMPS) for Kanyegenyege, Runukangoma and Makera marshlands","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"spiuwbkoica@rab.gov.rw","contact_ctry_name":"Rwanda","contact_email":"spiuwbkoica@rab.gov.rw","contact_name":"Stephen RWAMULANGWA","contact_organization":"SPIU World Bank & Koica funded Projects","contact_phone_no":"0738461866","contact_web_url":"www.rab.gov.rw","submission_date":"2024-06-18T00:00:00Z","notice_text":"REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES -– FIRMS SELECTION)
\n\n\n\n
COUNTRY: Rwanda
\n\nNAME OF PROJECT: Commercialization and De-risking for Agricultural
\n\nTransformation (CDAT) Project
\n\nCredit A No: 7084-RW, Credit B No: 7085-RW and Grant No: E017-RW
\n\nAssignment Title: Consultancy firm to carry out an Environmental Social Impact Assessment (ESIA) for Kanyegenyege, Runukangoma and Makera marshlands.
\n\nReference No RW-RAB-321312-CS-QCBS
\n\nThe Government of Rwanda has received financing from the International Development Association (IDA) toward the cost of the Commercialization and De-risking for Agricultural Transformation (CDAT) Project and intends to apply part of the proceeds for consulting services of hiring a Consultancy firm to carry out an Environmental Social Impact Assessment (ESIA) for Kanyegenyege, Runukangoma and Makera marshlands.
\n\nThe Terms of Reference (TOR) related to this assignment are attached to this request for expressions of interest.
\n\nThe Rwanda Agriculture and Animal Resources Development Board (RAB) / Commercialization and De-risking for Agricultural Transformation (CDAT) Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the above Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Expression of Interest (EOI) will include: core business and years in business, relevant experience, technical and managerial capability of the firm.
\n\nThe shortlisting criteria are:
\n\n\n\n
\n\n
\n\n
The shortlist will contain five (5) to eight (8) firms.
\n\n\n\n
The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fifth Edition November, 2020 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
\n\n\n\n
Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\n\n\n
A Consultant will be selected in accordance with the criteria set out in the Request for Proposals.
\n\nExpressions of interest must be delivered through e-procurement system on www.umucyo.gov.rw by the time indicated in the system.
\n\n\n\n
\n\n
TERMS OF REFERENCE FOR AN ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT FOR IRRIGATION REHABILITATION AND DEVELOPMENT WORKS OF KANYEGENYEGE, RUNUKANGOMA AND MAKERA CDAT SITES
\n\nRwanda is committed to become an upper-middle income country by 2035 and a high-income country by 2050. A modern and high performing agriculture sector, well integrated into regional and global supply chains, is one of the country’s key drivers of growth. The required transformation in agriculture needs to be built on competition and innovation and achieve higher productivity rates through private sector-led investment and development.
\n\nRwandan agriculture is mostly rain-fed, and therefore more exposed to weather-related risks, especially to severe, frequent, and prolonged dry spells occurring during the cropping seasons. Irrigation investments have significant potential to address these challenges and to improve the productivity of farmers who depend on rain-fed agriculture, through improving yields and increasing cultivation in the dry season. Irrigation scheme requires infrastructure investment, operation and maintenance costs and farmers in drought-prone areas require adequate infrastructure to cope with such conditions. The expansion of the irrigation network is the only way to expand the effective land area and reduce climate-related production risks through improved technologies and practices.
\n\nIt is in this regard that the “Commercialization and De-Risking for Agricultural Transformation Project’’hereafter “CDAT project” will invest in expanding and upgrading the irrigation area infrastructure through rehabilitation or development of marshlands including diversion weirs and other irrigation facilities and land husbandry development. These marshlands are located in Southern Province. Makera Marshland located in Muhanga District, Kanyegenyege Marshland in Kinazi and Ntongwe Sectors of Ruhango District and also in Busoro Sector of Nyanza District and Runukangoma Marshland in Huye District (Ruhashya, Rwaniro and Simbi sectors) are ones of the irrigation sites to be upgraded by CDAT project. Therefore, these Terms of Reference (ToRs) are for consultancy services to provide Rwanda Agriculture and Animal Resources Development Board with the full study for Environmental and Social Impact Assessment of Hydro-Agricultural development works:
\n\n\n\n
In addition to these ToRs, the study will be conducted in accordance with World Bank’s Environmental and Social Standards (ESSs), the provisions of the laws and regulations that govern EIA in Rwanda and will require application for EIA Clearance to Rwanda Development Board (RDB).
\n\nThe Government of Rwanda (GoR) is pursuing its efforts to accelerate private sector-led growth and further reduce poverty. This is performed through the implementation of various sustainable development programs and projects. The “Commercialization and De-Risking for Agricultural Transformation Project’’ hereafter “CDAT project” is among the development projects designed under the Rwanda Agriculture and Animal Resources Development Board (RAB), funded by the World Bank (WB) for a period of 5 years. The objectives of the project are to increase the use of irrigation and commercialization among producers and agribusiness firms in supported value chains and to increase access to agriculture finance. The project beneficiaries are farmers’ cooperatives, commercial farmers, and small and medium-sized agri-enterprises.
\n\nThe project has four components.
\n\nComponent 1: Value Chain and Infrastructure Development, it aims to increase marketable volumes in supported value chains and provide targeted climate sensitive infrastructure support. The component will finance public goods such as irrigation infrastructure, land husbandry, extension provision, and research and development of improved seeds. Under this component, they are 3 subcomponents : (i) Irrigation rehabilitation and development focuses to expand the irrigated area and increase marketable output from irrigated agriculture, (ii), Land husbandry with objective to protect the watershed areas that drain to the irrigation sites under Subcomponent 1.1, increase the productivity of these areas, and prevent soil erosion ,(iii) Innovation and services for agri-business value chain development aims to increase value addition and marketability by addressing critical constraints that directly affect the commercialization of the targeted value chains.
\n\nComponent 2: Agricultural Finance and Insurance, the objective of this component is to increase access to financial products and services to farmers and cooperatives for the commercialization of the sector. Under this component, 2 subcomponents have developed: (i) Scaling up agricultural finance to set the foundation for expanding the supply of affordable financial services and products, (ii) Strengthening agricultural insurance by strengthening the quality and effectiveness of agriculture insurance offered through the NAIS, which seeks to de-risk the agricultural sector using market-based insurance mechanisms and fintech solutions.
\n\nComponent 3: Covers project management to ensure the smooth implementation of the project and will support all aspects of project management such as: (i) project staffing and their training; (ii) procurement and financial management; (iii) environmental and social risk management and compliance; (iv) monitoring and evaluation; (v) equipment and operating costs; (vi) communication and knowledge management.
\n\nComponent 4: Contingency Emergency Response Component will allow for rapid reallocation of the project’s uncommitted funds in the event of an eligible emergency.
\n\nTherefore, various activities were developed under these components and subcomponent and their implementation requires carrying out civil works related to the rehabilitation of existing or development of irrigation infrastructure. Under subcomponent 1.1, works related to pre-feasibility and feasibility studies, preparation of detailed designs, construction supervision and quality assurances, construction of irrigation water abstraction, delivery, distribution, and drainage structures will be implemented in 31 irrigation schemes identified in different districts countrywide.
\n\nRehabilitation of irrigation and drainage network canals and construction of hydraulic structures (diversion weir, water intake, drops, small bridges, culverts, etc.) may present some environmental and social risks, particularly relating to potential economic displacement, community health and safety, and protection of biodiversity.
\n\nThe Government of Rwanda committed to implement CDAT Project in accordance with the World Bank Environmental and Social Standards (ESSs), national environmental laws and regulations, and International Environmental and Social Conventions that Rwanda is signatory. It is within this regards that different safeguards instruments have been prepared for CDAT Project and disclosed on World Bank and RAB websites. The available CDAT project safeguards instruments to refer to include: Environmental and Social Management Framework (ESMF), Environmental and Social Commitment Plan (ESCP), Resettlement Policy Framework (RPF), Labor Management Plan (LMP), Stakeholder Engagement Plan (SEP), Master Emergency Preparedness Plan (MEPP), Master Emergency Response Plan (MERP) and Pest Management Plan (PMP). In addition to the above-mentioned safeguards instruments, the consultant will refer to the Project Appraisal Document (PAD) also available on RAB website.
\n\nCDAT Project interventions in these marshlands are mainly the hydro-agricultural rehabilitation and land husbandry development works.
\n\nFigure 1: Makera Marshland site location
\n\n\n\n
Figure 2: Kanyegenyege site location
\n\n\n\n
Figure 3: Runukangoma site location
\n\nThe Government of Rwanda found a great need to invest in irrigation and hydro-agricultural developments in order to face the consequences of climate change and exploit the water resources that are hitherto little used in agriculture. Rwanda has already made investments implications for irrigation in the Makera, Kanyegenyege and Runukangoma marshes and CDAT Project interventions will target the rehabilitation of existing perimeters as well as new sites. To promote the practice of irrigation in agriculture, actors who use water in a perimeter have been brought together for efficient water management as highlighted by the Ministerial order N° 001/11.30 of 23/11/2011 establishing associations of water users in the irrigation programs. In 2011, a water management structure was put in place in each given zone or perimeter. It is called "Water User Organization" and has a legal personality in order to ensure the management, improvement and viability of water resources and irrigation program. The association of water users is thus made up of peasant farmers through their cooperatives and the water management body. This body is responsible for the operation and maintenance of the perimeter.
\n\nAs for the method of irrigation, in this part of Rwanda, the method currently practiced is surface irrigation (irrigation by basins, trenches, furrows) with removal of water from rivers resulting from runoff and infiltration of rainwater. Regarding sources of irrigation water, all of the people interviewed during the socio-economic survey said that they used water from streams near their fields ‘cultures. This method is also called surface flow irrigation method or gravity. It is easy and corresponds well to the needs of farmers with little or no of irrigation knowledge. Its design, as well as basin plans, dykes and channels, is relatively simple and no specific work is necessary. The interview presents little difficulty and can be done locally by the producers themselves.
\n\nTherefore, the planned activities in these marshlands are as follow:
\n\n3.1. Makera Marshland site:
\n\nA. Protection of dam for SSIT
\n\nB. Rehabilitation of irrigation-drainage network
\n\nC. Service Road network
\n\nD. Post-Harvest Infrastructure
\n\n3.2. Kanyegenyege Marshland site
\n\nSurface with furrow irrigation method will be developed in this marshland of Kanyegenyege which will be cultivated with rice.
\n\nThis method is also called surface flow irrigation method or gravity. It is easy and corresponds well to the needs of farmers with little or no irrigation knowledge. Its design, as well as basin plans, dykes and channels, is relatively simple and also good irrigation to the crops like irish potatoes, maize, beans and horticulture.
\n\nThe land husbandry, irrigation rehabilitation works planned for the Marshland of Kanyegenyege are the following:
\n\n\n\n
C. Rehabilitation of irrigation-drainage network
\n\nD. Service Road network
\n\nE. Post-Harvest Infrastructure
\n\n\n\n
3.3. Runukangoma Marshland site
\n\nThe Runukangoma Marshland site provides key major components of the activities that attract attention during ESIA study, rehabilitation of irrigation and drainage canals and diversion structures.
\n\nA. Design for irrigation infrastructure
\n\nThe irrigation networks have been designed to be both simple to use, efficient in the use of water, easy to reproduce or adapt to other marshes, easy to maintain and the least expensive possible in view of the other conditions.
\n\nThe existing networks will be the subject of special studies to be improved at the best cost while remaining as close as possible to the principles presented in this paragraph and limiting intervention costs as much as possible.
\n\nB. Mode of operation
\n\n\n\n
The irrigation network is sized to cover peak period needs. The peak period corresponds to the month when the needs for irrigation water are the highest. Depending on the useful retention capacity of the soil, the monthly needs are distributed in one or more doses of irrigation.
\n\nThe mode of operation is as follows:
\n\n\n\n
Rehabilitation of irrigation-drainage network
\n\nProtection of embankments and crest
\n\nThe existing Runukangoma earth fill Dam with volume of 300,000m3 is subject to the superficial attack of water from the reservoir by lapping and precipitation by infiltration and runoff. It is therefore planned to protect the upstream and downstream slopes as well as the crest of the dam.
\n\n\n\n
Protection of the upstream embankment:
\n\nIt is done by blocks assembled by hand; the blocks are parallelepiped or angular in shape and assembled in such a way as to leave the minimum number of spaces between them. Blocking the rubble with rock chips will improve the hold of the riprap. As the top layer of riprap does not comply with the filter rules with regard to the material of the body of the embankment, it is essential to interpose a layer of gravel. A toe stop allows the foot of the riprap to be anchored in the natural ground and to support part of the thrusts generated by the protective coating.
\n\nProtection of the downstream embankment:
\n\nIn order to avoid deterioration of the downstream embankment by runoff of rainwater, it is recommended to install grass by sowing or transplanting on a layer of topsoil.
\n\nThe planned development works include:
\n\nService Road network
\n\nPost-Harvest Infrastructure
\n\n\n\n
The above activities require the preparation of an Environmental and Social Impact Assessment (ESIA). The ESIA will be prepared in accordance with the requirements of (i) Article 33 of the Organic Law N° 48/2018 of 13/08/2018 determining the modalities of protection, conservation, and promotion of environment in Rwanda; and (ii) World Bank’s Environmental and Social Standards (ESSs) provided by the current Environmental and Social Framework (ESF) that replaced the environmental and social safeguard policies that have been in use over the last 4 decades. These Standards are designed to avoid, minimize, reduce or mitigate the adverse environmental and social risks and impacts of the project. The World Bank (WB) and the Government of Rwanda (GoR) agreed that CDAT will trigger all environmental and social Standards of the WB, except ESS7 (Indigenous Peoples/Sub-Saharan African Historically Underserved Traditional Local Communities).
\n\nThese Terms of Reference were prepared not only to guide the evaluation of extent of negative impacts of the project on the environment, but also to identify measures that should contribute to avoid, reduce, compensate or mitigate the identified negative impacts during implementation of the project. The objective of this ESIA is to ensure environmental due diligence according to Rwandan Law and compliance to the Safeguard standards of the World Bank.
\n\nThe objective of the assignment is to assist RAB/CDAT Project to develop an Environmental and Social Impact Assessment (ESIA) to ensure that rehabilitation works for Makera, Kanyegenyege and Runukangoma Marshlands are done in full compliance with Rwanda’s and the World Bank’s environmental and social standards and regulations.
\n\nThe specific objectives are (i) to assess the potential environmental and social impacts of the CDAT project’s proposed rehabilitation works at Makera, Kanyegenyege and Runukangoma Marshlands whether positive or negative and propose measures which will effectively guide the implementation; and (ii) to inform the project preparation process of the potential impacts of different alternatives, and relevant mitigation measures (including implementation requirements).
\n\nThe main objective of this ESIA study is to identify and assess impacts resulting from the proposed project to the biophysical, social and economic environment. Anticipated positive and negative impacts and risks from the proposed project will be assessed in accordance with the GoR laws and the World Bank Safeguards Policies.
\n\nThe present terms of reference were designed to guide the study for Environmental and Social Impact Assessment of the rehabilitation works of Makera, Kanyegenyege and Runukangoma marshlands all located in Southern Province for the account of CDAT projects following the conditions and the requirements of these terms of reference.
\n\nThe present study will consist of collecting and analysing available data using appropriate techniques to achieve the goals of this consultancy. It will come up with realistic proposals and recommendations after consultations with Ministry of Environment (MoE) and its agencies, Rwanda Development Board (RDB), Rwanda Environment Management Authority (REMA), Ministry of Agriculture and Animal Resources/ Single Project Implementation Unit (MINAGRI/SPIU), Districts authorities and local communities.
\n\nThe ESIA study team will also provide a site specific environmental and social management plan including pest management plan, health and Safety plan, Labor Management Plan that:
\n\n\n\n
In order to gather the required data, field surveys in selected sites and their surrounding catchments will be required. This will be done in close collaboration with RAB/SPIU World Bank and KOICA funded projects, Rwanda Development Board (RDB) and other project stakeholders.
\n\nThe selected firm will conform to the regulations of Rwanda Environmental Management Authority (REMA) regarding ESIA process in Rwanda and will prepare the ESIA reports in compliance with World Bank’s Environmental and Social Standards (ESSs), especially ESS1 related to the Assessment and Management of environmental and Social Risks and Impact. ESS4 related to Community Health and Safety, ESS 5 related to the Land Acquisition, Restriction on Land Use and Involuntary Resettlement and ESS8 relating to Cultural Heritage.
\n\nThe present Terms of Reference were prepared not only to guide the evaluation of extent of negative impacts of the project on the environment, but also to identify realistic measures capable to avoid, reduce, compensate, or mitigate the identified negative impacts during implementation of the project.
\n\nThe ESIA reports will present mitigation measures and monitoring plans for identified impacts. The reports will be based on the above terms of reference and will be submitted to CDAT Project under RAB/SPIU WB-KOICA in one printed copy, along with a soft copy, for evaluation and approval. The reports will be presented to the public during a validation workshop involving relevant stakeholders for their comments.
\n\nThe consultant should concisely summarize significant findings and recommended actions. Describing the significant findings and key recommended actions. Describe project residual risks after implementation of the proposed mitigation measures.
\n\nThe consultant should include the following information (based on the latest project design) as relevant: location; general layout; size, capacity, etc; preconstruction activities; project/construction history, construction activities; schedule, staffing and support; facilities and services; operations; required off-site investments; life span. Undertake a comprehensive literature review of relevant documentation and provide a summary report dealing with those aspects relevant to the construction of the project and its ancillary facilities. This section should cover institutional arrangements to describe responsibilities for environmental and social risk management for the project.
\n\nProject Description
\n\nThis description should include the following topics such as:
\n\nProject Characteristics
\n\nIn providing a description of the project development, issues such as site layout, design and size/scale, as well as any existing development on site, are considered.
\n\nDescription of Sites Layout
\n\nThe description of the development by the consultant will include such issues as follows:
\n\n\n\n
Description of Design
\n\nIn providing a description of the significant physical characteristics of the proposed development, the following aspects may be included:
\n\nDescription of Construction Phase
\n\n\n\n
The section will:
\n\n\n\n
This part concisely describes the proposed project activities and its geographic, ecological, social, and temporal context, including any offsite investments that may be required (e.g., dedicated pipelines, water supply, housing, and raw material and product storage facilities, etc). It indicates the need for any resettlement plan with a map showing the project site and the project's area of influence.
\n\nIt provides detailed information on the following:
\n\n\n\n
This section assesses the dimensions of the study area and describes relevant physical, biological, and socioeconomic conditions, including any changes anticipated before the project commences. It also takes into account current and proposed development activities within the project area but not directly connected to the project. Data should be relevant to decisions about project location, design, operation, or mitigation measures. The section indicates the accuracy, reliability, and sources of the data.
\n\n\n\n
Describe relevant trends within the project area for potential cumulative impacts. Include description of ESIA methodology used. In this chapter, provide the summary of review of existing studies and available data. Identify data gaps and areas not covered by appropriate studies, using good international practice and World Bank requirements as benchmarks. Propose actions to close such gaps, including costs and time estimates. A baseline description should cover the following topics:
\n\n| \n\t\t\t The bio-physical environment: \n\n\t\t\t
\n\n\t\t\t The socio-economic environment: \n\n\t\t\t
\n\n\t\t\t Cultural Heritage \n\n\t\t\t
| \n\t\t
\n\n
Analysis of the project alternatives and selection criteria in terms of siting, design, technology selection, construction techniques and phasing, given the degree of associated environmental and social impacts, and operating and maintenance procedures. This section will also address the assessments of infrastructure safety based on the proposed design alternatives. Include in the analysis the sites for access roads, construction camps, quarry sites and other associated works. The comparative analysis should address (and quantify where possible): the environmental and social impacts; the feasibility of impact mitigation; capital and recurrent costs; the suitability of options under local conditions; related institutional, training and monitoring requirements. State the basis for selecting the proposed design, including the minimization of risk. To the extent possible, quantify the costs and benefits of each alternative, incorporating the estimated costs of any associated mitigating measures. In addition, analyze available project alternatives to ensure sustainable water provision to the irrigated areas for at least two seasons of crop production per year without interfering with downstream users.
\n\nDetailed assessment of the anticipated impacts to the environment, social and economic aspects of the area covered by the project, including the upstream, downstream and tributary areas. Impacts should include analysis of safety, risks, health and waste management implications by the project. This chapter should indicate the scale of impacts, and clearly identify the social impacts under World Bank’s Environmental and Social Standards (ESSs), especially ESS1 related to the Assessment and Management of environmental and Social Risks and Impact. ESS4 related to the Community Health and Safety, ESS8 relating to Cultural Heritage, as well as other social risks and impacts that are not covered under those ESS2 related to labor working conditions, ESS3 related to Resource Efficiency and Pollution Prevention and Management, ESS5 related 5 related to the Land Acquisition, Restriction on Land Use and Involuntary Resettlement and ESS 10 related to Stakeholder Engagement and Information Disclosure; whether the identified impacts are irreversible or reversible, permanent, or temporary, direct or indirect, large scale or local to project site. Identify residual impacts of this project, which cannot be avoided or mitigated. Also, this chapter should address issues connected to climate change and climate variability, investigating matters such as changes in flow regime (volumes, seasonal variation), sediment transport and re-sedimentation; this chapter should also provide possible adverse impacts associated with the access roads construction some post-harvest infrastructure (drying grounds and storages& drying shelters), sand colluvium and river protection on site, Gender dimensions of the project including Gender Based Violence (GBV) and potential for Sexual Exploitation and Abuse (SEA) for future project workers. Potential scenarios and their impacts on operation should be outlined and considered. Whenever possible describe impacts quantitatively, in terms of environment costs and benefits and assign economic values where possible. Analyze benefit sharing options that could be extended to the potential project affected persons and the appropriate stakeholders’ engagement plan that is accessible to the various project stakeholders.
\n\n\n\n
In this analysis, distinguish between significant positive and negative impacts, direct and indirect impacts, and immediate and long-term impacts. Identify impacts that are unavoidable or irreversible. Special attention should be given to downstream and upstream impacts resulting from construction and operation. Wherever possible, describe impacts quantitatively, in terms of environmental costs and benefits. Assign economic values when feasible. Specific attention should be given to:
\n\nSocial and environmental impacts occurring during construction phase in respect of:
\n\nImpacts occurring during operational phase in respect of:
\n\nThe consultant should provide the description, clearly and consistently and identify four key aspects of the impacts from the development, namely its character, magnitude, duration, and consequence. The consultant should describe:
\n\nMagnitude
\n\nDuration
\n\n\n\n
Consequences
\n\n\n\n
Indirect Impacts
\n\nThe consultant will be required to analyze indirect impacts which are caused by the interaction of effects, or by associated or off – site developments, are classed as indirect impacts.
\n\nThe ESMP identifies measures and actions in accordance with the mitigation hierarchy that
\n\nreduce potentially adverse environmental and social impacts to acceptable levels. The plan
\n\nwill include compensatory measures, if applicable. Specifically, the ESMP:
\n\n(i) Identifies and summarizes all anticipated adverse environmental and social impacts
\n\n(ii) Describes—with technical details—each mitigation measure, including the type of impact
\n\nto which it relates and the conditions under which it is required (e.g., continuously or in
\n\nthe event of contingencies), together with designs, equipment descriptions, and operating
\n\nprocedures, as appropriate;
\n\n(iii) Estimates any potential environmental and social impacts of these measures; and
\n\n(iv) Takes into account, and is consistent with, other mitigation plans required for the project
\n\n(e.g., for involuntary resettlement),
\n\nThis section includes also mitigation plan, monitoring plan, the capacity development and training and Implementation schedule. The ESMP should be presented in the form of a table including not limited to the following.
\n\nMitigation plan:
\n\n\n\n
Monitoring plan:
\n\nThe ESMP identifies monitoring objectives and specifies the type of monitoring, with linkages
\n\nto the impacts assessed in the environmental and social assessment and the mitigation
\n\nmeasures described in the ESMP. Specifically, the monitoring section of the ESMP provides
\n\n(a) a specific description, and technical details, of monitoring measures, including the parameters
\n\nto be measured, methods to be used, sampling locations, frequency of measurements,
\n\ndetection limits (where appropriate), and definition of thresholds that will signal the need for
\n\ncorrective actions; and
\n\n(b) monitoring and reporting procedures to (i) ensure early detection of
\n\nconditions that necessitate particular mitigation measures, and (ii) furnish information on the
\n\nprogress and results of mitigation.
\n\nThe Monitoring plan should be presented in the form of a table including not limited to the following:
\n\nUndertake an inclusive (gender, intergenerational, and vulnerability and disability sensitive) public and stakeholder consultations. The Stakeholder and public consultations should be transparent, accessible to stakeholders involved in terms of venue, timing and language, and conducted in consideration of socially acceptable means in relation to the project area. A record of public consultations – disaggregated by gender, age and if possible social status - and other records that will indicate participation of interested and affected parties throughout the ESIA study process, including surveys used to seek views of affected stakeholders; date and location of consultation meetings; a list of attendees, their affiliation, contact addresses and a summary. This section needs to present an approach to ongoing stakeholder engagement. In addition, a grievance redress mechanism should be described in this section. The report should be disclosed after its clearance by the borrower and donor. The consultancy firm should indicate how the disclosure will be done in this section.
\n\nThe report should include all information necessary to the project review such as lists of data sources, project background reports and studies, and any other relevant information to which the developer/consultant’s attention should be directed. It should also provide detailed designs/plans of construction, the water canalization and wastewater treatment systems, etc.
\n\nThese are written materials; both published and unpublished, used in the preparation of the study report.
\n\n\n\n
The consultancy to conduct ESIA study and produce ESIA reports for Makera, Kanyegenyege and Runukangoma CDAT sites will be prepared and finalized within six (6) months.
\n\n\n\n
\n\n
\n\n
The payment modalities are breakdown as follows:
\n\n\n\n
The interested consulting firms should provide information to demonstrate that they have the required qualifications and relevant experience to perform this task. The eligible criteria are:
\n\nTo realize this assignment, the selected firm will recruit competent and qualified personnel with proven experience in similar services. Key personnel needed for this study by the firm will have the minimum qualifications below:
\n\n\n\n
The key personnel must have the following minimum experience:
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
NB: Please attach the availability and exclusivity certificate signed by the team members (experts) to perform this assignment.
"},{"id":"OP00286417","notice_type":"Request for Expression of Interest","noticedate":"25-Apr-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-05-09T00:00:00Z","submission_deadline_time":"16:00","project_ctry_name":"Caribbean","project_id":"P179519","project_name":"Caribbean Efficient and Green-Energy Buildings Project","bid_reference_no":"LC-OECS COMMISSION-414663-CS-QCBS","bid_description":"Consulting Services for the Preparation of Detailed Designs and Technical Specifications for Energy Efficiency Measures and Distributed Solar PV Systems for Public Buildings in Grenada, Saint Lucia and Guyana.","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"P.O. Box 179 \nMorne Fortune \nCastries \nSaint Lucia","contact_ctry_name":"St. Lucia","contact_email":"procurementbids@oecs.int","contact_name":"Tehillah Bannis","contact_organization":"Organization of Eastern Caribbean States Commission","contact_phone_no":"17584556418","contact_web_url":"https://oecs.int/en/work-with-us/procurements/current-tenders","submission_date":"2024-04-25T00:00:00Z","notice_text":"REQUEST FOR EXPRESSIONS OF INTEREST
\n\n\n\n
Organisation of the Eastern Caribbean States Commission (OECSC)
\n\nCaribbean Efficient and Green-Energy Buildings Project
\n\nGrant No.: TF0C2148-6O
\n\nAssignment Title: Consulting Services for the Preparation of Detailed Designs and Technical Specifications for Energy Efficiency Measures and Distributed Solar PV Systems for Public Buildings in Grenada, Saint Lucia & Guyana.
\n\nReference No.: LC-OECS COMMISSION-414663-CS-QCBS
\n\nNumber and Title of LOTS:
\n\nLOT 1: Grenada
\n\nLOT 2: Saint Lucia
\n\nLOT 3: Guyana
\n\n\n\n
The Organisation of the Eastern Caribbean States Commission (OECSC) has received financing from the World Bank, acting as administrator of grant funds provided by donors under the Support for Small Island Developing States (SIDS) DOCK Support Program Multi Donor Trust Fund, toward the cost of the Caribbean Efficient and Green-Energy Buildings Project. The OECSC intends to apply part of the proceeds for Consulting Services for the Preparation of Detailed Designs and Technical Specifications for Energy Efficiency Measures and Distributed Solar PV Systems for Public Buildings in Grenada, Saint Lucia, and Guyana.
\n\n\n\n
The consulting services (the Services) include the defining of EE measures (EEMs) and distributed solar PVs systems (DPVs) to be implemented in selected public buildings in Grenada, Saint Lucia and Guyana and preparation of the detailed design, technical specifications, and bill of quantities (BOQ) for the bidding documents for implementing the proposed EEMs and DPVs investments. In addition, the assignment will include identification of environmental and social risks associated with the planned implementation and preparation of Environmental and Social Management Plans (ESMPs) by the Environmental and Social Management Frameworks (ESMFs) and other instruments for the project which have been prepared by each participating government.
\n\n\n\n
The implementation period will be six (6) months, i.e., from August 2024 to January 2025.
\n\n\n\n
The OECS Commission now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. In the assessment of submissions, consideration will be given to technical competence, qualifications and experience, and local and regional experience on similar assignments.
\n\n\n\n
Key Experts will not be evaluated at the shortlisting stage.
\n\n\n\n
The shortlisting criteria are:
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
To obtain the maximum degree of comparison among Expressions of Interests (EOIs) and facilitate the evaluation process, the EOI should be a MAXIMUM of Forty (40) pages and include the following information mentioned below:
\n\n\n\n
\n\n
The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s Procurement Regulations for IPF Borrowers, Fifth Edition, September 2023 (‘Procurement Regulations’) setting forth the World Bank’s policy on conflict of interest.
\n\n\n\n
Consulting Firms wishing to signify their interest in undertaking the prescribed services are to submit an Expression of Interest (EOI) providing information demonstrating that they have the required qualifications and relevant experience to perform the services. Consultants can indicate their interest in providing services in up to two (2) countries (LOTS) of their choice.
\n\n\n\n
Consultants must clearly indicate whether they intend to associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\n\n\n
Expressions of interest can be submitted via email to the first address and copied to the second address by May 09, 2024, at 16:00 hours Eastern Caribbean Time (EST). Email submissions should include the name and address of the Consultant and shall be clearly marked in the subject line as “Expression of Interest- Consulting Services for the Preparation of Detailed Designs and Technical Specifications for Energy Efficiency Measures and Distributed Solar PV Systems for Public Buildings in [insert LOT Number and Title].”
\n\n\n\n
Further information can be obtained at the address below between 09:00 and 16:00 hours (Atlantic Standard Time) Monday to Friday.
\n\n\n\n
Tehillah Bannis
\n\nProcurement Officer
\n\nOrganisation of the Eastern Caribbean States Commission
\n\nP.O. Box 179
\n\nMorne Fortune
\n\nCastries
\n\nSt. Lucia
\n\nTel: 1-758-455-6418
\n\nE-mail: procurementbids@oecs.int Copied to: judith.ephraim@oecs.int
\n\n\n\n
A Consultant will be selected in accordance with the Quality and Cost Based Selection (QCBS) based selection method set out in the World Bank’s Procurement Regulations for IPF Borrowers, Fifth Edition, September 2023.
\n\n\n\n
The Terms of Reference (TOR) for this consultancy is provided below.
\n\n\n\n
LOT 1: Grenada
\n\n\n\n
Organisation of Eastern Caribbean States Commission
\n\nCaribbean Efficient and Green Energy Buildings Project (CEGEB)
\n\n\n\n
Preparation of Detailed Designs and Technical Specifications for Energy Efficiency Measures and Distributed Solar PVs Systems for Public Buildings in Grenada
\n\n\n\n
Terms of Reference
\n\n\n\n
Introduction and Context
\n\n\n\n
Despite the availability of indigenous renewable energy resources, many Caribbean nations continue to have a heavy dependence on imported fossil fuels which has threatened energy security and led to high electricity prices. The vast majority of power generation capacity in countries such as Grenada, Saint Lucia and Guyana, consists of diesel-fired power plants. The reliance on expensive imported diesel fuel, together with the inability to take advantage of economies of scale due to the small market sizes of individual island states has resulted in extremely high electricity tariffs in these countries.
\n\n\n\n
The Government of Grenada has established policies and goals for transition to a low carbon economy and transformation of the power sector supply mix to make use of its indigenous renewable energy resources. Grenada submitted its second NDC in November 2020, targeting a reduction of greenhouse gas emissions (GHG) at 30% of the 2010 level by 2025, of which 20% will come from implementing energy efficiency (EE) measures and 10% from adding renewable energy (RE) into the production mix. Grenada has updated the National Energy Policy and Implementation Action Plans. However, despite the renewable energy potential and national commitments, the expectation is that more progress should have been realized to date.
\n\n\n\n
Recent energy audit projects of 24 public buildings[1] in Grenada, conducted in 2022, have indicated major benefits from investments in EE and distributed solar photovoltaic (PV) systems. These interventions can reduce dependency on imported fuel, lower electricity costs, decrease GHG emissions, and enhance resilience of critical public services. Given the limited land availability for large-scale, centralized, solar-powered electricity generation, due to mountainous terrain and small size of these countries EE and RE interventions are highly attractive in the short-to-medium term. The results from these energy audits indicate that EE and RE investments are economically viable. The payback periods of EE and RE measures identified in these audits have been estimated to be less than three years.
\n\n\n\n
The Government of Grenada has requested support from the World Bank (WB) in the design and implementation of the multi-country Caribbean Efficient and Green Energy Buildings Project (CEGEB)[2] with estimated total financing of US$ 98 million. This five-year investment Project is being prepared aiming at obtaining approval by the World Bank in July 2024 and will be implemented by the Grenada Ministry of Climate Resilience, the Environment and Renewable Energy (Grenada MCRERE) and the Organisation of Eastern Caribbean States (OECS) Commission.
\n\n\n\n
The CEGEB is designed to address common challenges in the energy sector that countries in the region face and will support investment on EE measures and RE systems, such as distributed solar PV systems installed on rooftops or in public spaces, and solar water-heating systems. The EE retrofits will include passive and active EE measures along with improvements in building-control systems. Passive EE measures will include energy-efficient windows, shading, wall and roof insulation, cool surfaces, etc. Active EE measures will include the replacement of existing inefficient building equipment and appliances, or installation of new energy efficient equipment and appliances, such as lighting systems, air-conditioning equipment, ceiling fans, and refrigerators or freezers using refrigerants with low or no global-warming potential (GWP), where possible. Improvements in control systems will include smart controls, sensors, and energy-management systems to meet EE objectives. CEGEB will also support safe disposal of used equipment and materials.
\n\n\n\n
The OECS Commission has received a Project Preparation Grant from the WB and plans to use the proceeds from the PPG to hire a consulting firm (hereafter referred to as the Consultant) to prepare detailed designs, technical specifications, and bidding documents for EE measures (EEMs) and solar PV systems (DPV) in in 10 public buildings in Grenada these buildings.
\n\n\n\n
Objective of the assignment
\n\nThe objective of this assignment is to define the EEMs and DPVs to be implemented in 10 public buildings in Grenada and prepare the detailed design, technical specifications, and bill of quantities (BOQ) for the bidding documents for implementing the proposed EEMs and DPVs investments. The assignment will also include identification of environmental and social risks associated with the planned implementation and preparation of Environmental and Social Management Plans (ESMPs) in accordance with the Environmental and Social Management Frameworks (ESMFs) and other instruments for the project which have been prepared by the Government of Grenada. The list of the buildings is provided in Annex 1A.
\n\n\n\n
The assignment will include a detailed review of the EEMs and DPVs identified in the audits already conducted,[3] identification of any additional EEMs, DPVs or other measures that may be appropriate,[4] assessment of the current technical energy performance of the buildings, detailed analysis of the EEMs and DPVs, and analysis of the implementation costs, energy and cost savings, paybacks, IRR and NPV and co-benefits such as improved comfort levels, reduced local pollution, decreased GHG emissions and increased resilience. It will also include the preparation of any needed drawings, detailed costing, and technical specifications, and key implementation steps that will be translated into bidding documents. The assignment will also include the confirmation of compliance with relevant energy norms and standards.
\n\n\n\n
Scope of Work
\n\nThe Consultant shall develop a list of EEMs and DPVs for each of the public buildings and prepare the detailed design (including drawings), technical specifications, bills of quantities (BoQs), necessary for preparation of the bidding documents to implement the investment (which will be carried out by another consultant). The Grenada MCRERE will facilitate and support coordination with the building administrations to ensure full and timely access to the facilities for the assessments to be conducted and facilitate sharing of available and relevant documentation of the facilities, including energy bills, with the Consultant. The Consultant is expected to use available documentation and drawings as reference, (where drawings are unavailable, the consultant can use or create as-built drawings) but shall confirm completeness and accuracy during site visits, and, to the extent needed, the Consultant should make drawings of current systems.
\n\n\n\n
The Consultant shall report to OECS, and through OECS to MCRERE and WB.
\n\n\n\n
The Consultant shall perform the following tasks:
\n\n\n\n
Task 1: Review of existing energy audits & surveys, and inception report
\n\nAll public buildings selected for the implementation of EEMs and DPVs have existing energy audits & surveys based on walk-through assessments, preliminary analysis of energy consumption and cost, and economic and financial analyses of the investment. These energy audit reports will be shared with the Consultant and will serve as an information basis. In this Task, the Consultant shall review and assess the audit reports and the EEMs and DPVs defined and analyzed in these reports, and define the detailed methodology and approach to be used to check, verify, and complement these audit reports as necessary in order to (i) identify any field work for measurements to collect additional data not reported in the audits and develop a measurement plan; (ii) identify any additional EEMs and DPVs to be implemented; (iii) develop the appropriate designs and drawings; (iv) prepare technical specifications and BOQs; (v) develop bidding documents; and (vi) identify E&S risks and prepare ESMPs.
\n\n\n\n
The Consultant shall prepare and submit an Inception Report to OECS, MCRERE and WB describing the review and assessment and the methodology and approach to be utilized.
\n\nThe inception report shall: (i) summarize the results of the review and assessment of the energy audits; (ii) identify additional information to be collected for the buildings during site visits; (iii) define the methodology and approach for site visits and for identifying additional EEMs and DPVs; (iv) present the plan for site visits, data collection, and field work; (v) provide a detailed work program for the rest of the project, (vi) identify potential issues and problems and approach for addressing these; (vii) list any assistance or action items needed from OECS, MCRERE and/or WB.
\n\n\n\n
The Consultant shall also document in the Inception Report the key parameters and methodology for updating the financial calculations under the existing audits such as payback and IRR following the WB guidelines for economic and financial analyses for similar investments.
\n\n\n\n
Deliverable
\n\nInception Report
\n\nTask 2: Site visits, data collection for EEMs and DPVs; Identification and assessment of EEMs
\n\n\n\n
Site visits and data collection
\n\nThe Consultant shall conduct site visits to the public buildings and interviews with building users, officials and/or energy managers to verify and update the information available in the existing energy audits,[5] and collect additional data as needed. If necessary, measurements will be taken to obtain additional data in accordance with the measurement plan defined in Task 1.
\n\nThe following information will be documented for each building:
\n\n\n\n
\n\n
Identification and Assessment of EEMs
\n\nBased on the analysis of the above information, the Consultant shall develop the energy consumption baseline. The baseline will consider indoor temperatures measured and current equipment installed (consistent with the energy bills). If comfort level in the building is not met and/or active systems do not comply regulations in place, the Consultant will also calculate a normative baseline, considering that indoor temperatures meet comfort levels and equipment installed in compliance with regulations.[6] The energy model should be calibrated with data determined by calculation or measurement, and should provide estimates on the baseline consumption (actual and normative) disaggregated by energy use for cooling, preparation of sanitary hot water, indoor lighting, ventilation, etc.
\n\n\n\n
The Consultant shall then identify the EEMs – including the EEMs that were recommended in the audit reports and any additional EEMs identified by the Consultant. EEMs should include both active and passive measures. All EEMs should be in compliance with local and regional regulations and guidelines such as, for example, the CARICOM Energy Efficiency Building Code, and EE Standards and Labeling, etc.
\n\n\n\n
For each EEM in each building, the Consultant shall update the electricity savings, fuel savings, greenhouse gas emission reductions; cost savings, O&M costs, investment costs, payback, IRR and NPV. The investment costs of EEMs should be determined based, to the best extent possible, on preliminary quotes from contractors, vendors and installers, or ESCOs. Costs should include breakdown of labor, installation and construction costs, materials and equipment, all indirect costs needed for implementation (pipe accessories, civil construction works, electrical connections, changes in electrical boards, remediation of mold or asbestos, replacement of ceiling or roof elements (if required), etc.). It should also include O&M costs, commissioning costs, and costs of waste management and safe disposal of used equipment and materials.
\n\n\n\n
The consultant shall provide a complete list of all EEMs considered and a list of the recommended EEMs based on the prioritization methodology developed in Task 1 and approved by OECS and MCRERE.
\n\n\n\n
The Consultant shall also prepare a measurement and verification (M&V) plan based on international best practice[7] and develop the related M&V protocols and operational procedures to verify the achieved savings. The M&V Plan shall specify for each EEM the parameters to be measured, the pre-implementation baseline values for these parameters, the post-implementation measurements, and the methodology for calculation of the achieved energy savings and making any needed adjustments for changes in any baseline parameters.
\n\n\n\n
\n\n
Deliverables
\n\n\n\n
Detailed Task 2 Report, consisting of an Executive Summary and a separate section for each building, including all data collected in this Task, complete list of EEMs, list of recommended EEMs for implementation, and M&V plan.
\n\n\n\n
Task 3 – Develop Indicative model, design of the DPVs systems for each building and support preparation of the bidding documents for proposed DPVs investment
\n\nBased on the results of Task 2, the consultant will:
\n\n\n\n
\n\n
Deliverables
\n\nTask 4. Detailed design of EEMs, technical specifications, and bills of quantities
\n\nFollowing approval by MCRERE of the proposed EEMs in Task 2, the Consultant shall prepare the detailed designs (including the appropriate architectural, mechanical, and electrical drawings) technical specifications, bills of quantities and bidding documents for each EEM in each building.
\n\nSpecifically, this task includes (but is not limited to) the following activities:
\n\nFor each of the selected EEMs, prepare the technical design documentation, including technical descriptions, design calculations, lay-outs and drawings, detailed technical specifications and priced bill of quantities (BoQs). For technical requirements and specifications that will be linked to new materials or equipment not included in country-specific norms or standards, the Consultant shall follow relevant recognized international norms and codes. The technical design shall also take into account relevant regulations in Grenada on health, environmental protection and safety, any existing environmental management plans for public buildings and facilities, and the environmental and social management framework for the project (ESMF) provided by the OECS. The technical design documentation shall be certified by the Consultant according to relevant provisions in the Law on Construction of Grenada.
\n\nDiscuss and agree the draft design documentation with the OECS, MCRERE, WB and other stakeholders and revise as needed. The detailed design documentation should at least include:
\n\nIn case approval from local authorities/state expertise for the reconstruction/building retrofits in accordance with local legislation is needed, provide technical support in the approval process if required.
\n\n\n\n
Deliverables
\n\nTask Report specifying the EEMs and related detailed design (including the appropriate architectural, mechanical, and electrical drawings (in DWG and PDF formats) technical specifications, bills of quantities as needed for preparation of the bidding documents for each EEM.
\n\n\n\n
Task 5: Identify environmental and social risks and prepare Environmental and Social Management Plans (ESMPs)
\n\nIn this Task, the Consultant shall:
\n\n\n\n
Deliverables
\n\n\n\n
Services to be provided to the Consultant
\n\nThe OECS Commission in coordination with Grenada MCRERE will provide the Consultant with the energy audit reports conducted in the countries and introductions to the respective building administrators.
\n\nThe Consultant will be responsible for all other arrangements to ensure coordination with the respective buildings' administrations and all relevant entities.
\n\nIt will be the responsibility of the consultant, when site visits are carried out, to ensure that all safety precautions are taken.
\n\n\n\n
Qualifications
\n\nThe Consultant should be a firm with relevant international (experience outside where the firm is based) project experience. Relevant technical experience would include programs related to EE measures and DPVs in buildings (especially public buildings), such as conducting of energy audits in buildings, development of detailed designs, technical specifications and BOQs, implementation of building EE programs, etc.
\n\n\n\n
The Consultant must propose a team capable of successfully carrying out all aspects of the TORs with local/international in-depth experience in executing similar assignments. The Consultant shall demonstrate the capability to mobilize enough skilled staff for carrying out the project activities within the allocated time. The exact composition of the non-key expert team will be left to each firm to propose but key skills and credentials are expected to include (see specifications in Annex 2):
\n\n\n\n
Timeframe and implementation arrangements
\n\nThe estimated time frame is expected to be 6 months from the day of the contract signing. Expenditure on logistics, including international travel, is to be included in the proposed costs.
\n\nThe Consultant will provide all necessary equipment or resources for the activities.
\n\n\n\n
Deliverables and timeline
\n\nThe proposed timeline is outlined below and will be agreed with the OECS, MCRERE, and WB.
\n\n| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables \n\t\t\t | \n\t\t\t\n\t\t\t Delivery Date \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report \n\t\t\t | \n\t\t\t\n\t\t\t 1 month from signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Task 2- Draft report on Site visits, data collection for EEMs and DPVs; Identification and assessment of EEMs \n\t\t\t | \n\t\t\t\n\t\t\t 2 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Task 3.1- Draft report on Develop Indicative model, design of DPVs systems \n\t\t\t | \n\t\t\t\n\t\t\t 3 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Task 3.2 - Report on detailed design, technical specification & BOQ of DPVs systems \n\t\t\t | \n\t\t\t\n\t\t\t 5 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Task 4. Detailed design of EEMs, technical specifications, and bills of quantities \n\t\t\t | \n\t\t\t\n\t\t\t 5 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Task 5. Report on environmental and social risks and ESMPs \n\t\t\t | \n\t\t\t\n\t\t\t 5 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Approval of all Reports \n\t\t\t | \n\t\t\t\n\t\t\t 6 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Update Reports from Consultant (identifying challenges, risks and progress) \n\t\t\t | \n\t\t\t\n\t\t\t Bi-weekly \n\t\t\t | \n\t\t
\n\n
\n\n
LOT 2: Saint Lucia
\n\n\n\n
Caribbean Efficient and Green Energy Buildings Project (CEGEB)
\n\n\n\n
Preparation of Detailed Designs and Technical Specifications for Energy Efficiency Measures and Distributed Solar PVs Systems for Public Buildings in Saint Lucia
\n\n\n\n
Terms of Reference
\n\n\n\n
Introduction and Context
\n\n\n\n
Despite the availability of indigenous renewable energy resources, many Caribbean nations continue to have a heavy dependence on imported fossil fuels which has threatened energy security and led to high electricity prices. The vast majority of power generation capacity in countries such as Saint Lucia, Grenada, and Guyana, consists of diesel-fired power plants. The reliance on expensive imported diesel fuel, together with the inability to take advantage of economies of scale due to the small market sizes of individual island states has resulted in extremely high electricity tariffs in these countries.
\n\n\n\n
In January 2021, the Government of Saint Lucia published its updated NDC, targeting a seven percent reduction of GHG relative to 2010, in the energy sector, by 2030. This level is far above the two percent targeted in Saint Lucia’s first NDC submission. In addition, Saint Lucia has updated the National Energy Policy and Implementation Action Plans. However, despite the renewable energy potential and national commitments, there has been relatively little progress to date.
\n\n\n\n
Recent energy audit projects of 33 public buildings[10] in Saint Lucia, conducted in 2022, have indicated major benefits from investments in EE and distributed solar photovoltaic (PV) systems. These interventions can reduce dependency on imported fuel, lower electricity costs, decrease GHG emissions, and enhance resilience of critical public services. Given the limited land availability for large-scale, centralized, solar-powered electricity generation, due to mountainous terrain and small size of these countries EE and RE interventions are highly attractive in the short-to-medium term. The results from these energy audits indicate that EE and RE investments are economically viable. The payback periods of EE and RE measures identified in these audits have been estimated to be less than three years.
\n\n\n\n
The Government of Saint Lucia has requested support from the World Bank (WB) in the design and implementation of the multi-country Caribbean Efficient and Green Energy Buildings Project (CEGEB)[11] with estimated total financing of US$ 98 million. This five-year investment Project is being prepared aiming at obtaining approval by the World Bank in July 2024 and will be implemented by The Ministry of Infrastructure, Port, Transport, Physical Development and Urban Renewable (MIPTPDUR) in Saint Lucia and the Organisation of Eastern Caribbean States (OECS) Commission.
\n\n\n\n
The CEGEB is designed to address common challenges in the energy sector that countries in the region face and will support investment on EE measures and RE systems, such as distributed solar PV systems installed on rooftops or in public spaces, and solar water-heating systems. The EE retrofits will include passive and active EE measures along with improvements in building-control systems. Passive EE measures will include energy-efficient windows, shading, wall and roof insulation, cool surfaces, etc. Active EE measures will include the replacement of existing inefficient building equipment and appliances, or installation of new energy efficient equipment and appliances, such as lighting systems, air-conditioning equipment, ceiling fans, and refrigerators or freezers using refrigerants with low or no global-warming potential (GWP), where possible. Improvements in control systems will include smart controls, sensors, and energy-management systems to meet EE objectives. CEGEB will also support safe disposal of used equipment and materials.
\n\n\n\n
The OECS Commission has received a Project Preparation Grant from the WB and plans to use the proceeds from the PPG to hire a consulting firm (hereafter referred to as the Consultant) to prepare detailed designs, technical specifications, and bidding documents for EE measures (EEMs) and solar PV systems (DPV) in 10 public buildings in Saint Lucia.
\n\n\n\n
Objective of the assignment
\n\nThe objective of this assignment is to define the EEMs and DPVs to be implemented in 10 public buildings in Saint Lucia and prepare the detailed design, technical specifications, and bill of quantities (BOQ) for the bidding documents for implementing the proposed EEMs and DPVs investments. The assignment will also include identification of environmental and social risks associated with the planned implementation and preparation of Environmental and Social Management Plans (ESMPs) in accordance with the Environmental and Social Management Frameworks (ESMFs) and other instruments for the project which have been prepared by the Government of Saint Lucia. The list of the buildings is provided in Annex 1B.
\n\n\n\n
The assignment will include a detailed review of the EEMs and DPVs identified in the audits already conducted,[12] identification of any additional EEMs, DPVs or other measures that may be appropriate,[13] assessment of the current technical energy performance of the buildings, detailed analysis of the EEMs and DPVs, and analysis of the implementation costs, energy and cost savings, paybacks, IRR and NPV and co-benefits such as improved comfort levels, reduced local pollution, decreased GHG emissions and increased resilience. It will also include the preparation of any needed drawings, detailed costing, and technical specifications, and key implementation steps that will be translated into bidding documents. The assignment will also include the confirmation of compliance with relevant energy norms and standards.
\n\n\n\n
Scope of Work
\n\nThe Consultant shall develop a list of EEMs and DPVs for each of the public buildings and prepare the detailed design (including drawings), technical specifications, bills of quantities (BoQs), necessary for preparation of the bidding documents to implement the investment (which will be carried out by another consultant). The Saint Lucia MIPTPDUR will facilitate and support coordination with the building administrations to ensure full and timely access to the facilities for the assessments to be conducted and facilitate sharing of available and relevant documentation of the facilities, including energy bills, with the Consultant. The Consultant is expected to use available documentation and drawings as reference, (where drawings are unavailable, the consultant can use or create as-built drawings) but shall confirm completeness and accuracy during site visits, and, to the extent needed, the Consultant should make drawings of current systems.
\n\nThe Consultant shall report to OECS, and through OECS to MIPTPDUR and WB.
\n\n\n\n
The Consultant shall perform the following tasks:
\n\nTask 1: Review of existing energy audits & surveys, and inception report
\n\nAll public buildings selected for the implementation of EEMs and DPVs have existing energy audits & surveys based on walk-through assessments, preliminary analysis of energy consumption and cost, and economic and financial analyses of the investment. These energy audit reports will be shared with the Consultant and will serve as an information basis. In this Task, the Consultant shall review and assess the audit reports and the EEMs and DPVs defined and analyzed in these reports, and define the detailed methodology and approach to be used to check, verify, and complement these audit reports as necessary in order to (i) identify any field work for measurements to collect additional data not reported in the audits and develop a measurement plan; (ii) identify any additional EEMs and DPVs to be implemented; (iii) develop the appropriate designs and drawings; (iv) prepare technical specifications and BOQs; (v) develop bidding documents; and (vi) identify E&S risks and prepare ESMPs.
\n\n\n\n
The Consultant shall prepare and submit an Inception Report to OECS, MIPTPDUR and WB describing the review and assessment and the methodology and approach to be utilized.
\n\nThe inception report shall: (i) summarize the results of the review and assessment of the energy audits; (ii) identify additional information to be collected for the buildings during site visits; (iii) define the methodology and approach for site visits and for identifying additional EEMs and DPVs; (iv) present the plan for site visits, data collection, and field work; (v) provide a detailed work program for the rest of the project, (vi) identify potential issues and problems and approach for addressing these; (vii) list any assistance or action items needed from OECS, MIPTPDUR and/or WB.
\n\n\n\n
The Consultant shall also document in the Inception Report the key parameters and methodology for updating the financial calculations under the existing audits such as payback and IRR following the WB guidelines for economic and financial analyses for similar investments.
\n\n\n\n
Deliverable
\n\nInception Report
\n\nTask 2: Site visits, data collection for EEMs and DPVs; Identification and assessment of EEMs
\n\n\n\n
Site visits and data collection
\n\nThe Consultant shall conduct site visits to the public buildings and interviews with building users, officials and/or energy managers to verify and update the information available in the existing energy audits,[14] and collect additional data as needed. If necessary, measurements will be taken to obtain additional data in accordance with the measurement plan defined in Task 1.
\n\n\n\n
The following information will be documented for each building:
\n\n\n\n
Identification and Assessment of EEMs
\n\nBased on the analysis of the above information, the Consultant shall develop the energy consumption baseline. The baseline will consider indoor temperatures measured and current equipment installed (consistent with the energy bills). If comfort level in the building is not met and/or active systems do not comply regulations in place, the Consultant will also calculate a normative baseline, considering that indoor temperatures meet comfort levels and equipment installed in compliance with regulations.[15] The energy model should be calibrated with data determined by calculation or measurement, and should provide estimates on the baseline consumption (actual and normative) disaggregated by energy use for cooling, preparation of sanitary hot water, indoor lighting, ventilation, etc.
\n\n\n\n
The Consultant shall then identify the EEMs – including the EEMs that were recommended in the audit reports and any additional EEMs identified by the Consultant. EEMs should include both active and passive measures. All EEMs should be in compliance with local and regional regulations and guidelines such as, for example, the CARICOM Energy Efficiency Building Code, and EE Standards and Labeling, etc.
\n\n\n\n
For each EEM in each building, the Consultant shall update the electricity savings, fuel savings, greenhouse gas emission reductions; cost savings, O&M costs, investment costs, payback, IRR and NPV. The investment costs of EEMs should be determined based, to the best extent possible, on preliminary quotes from contractors, vendors and installers, or ESCOs. Costs should include breakdown of labor, installation and construction costs, materials and equipment, all indirect costs needed for implementation (pipe accessories, civil construction works, electrical connections, changes in electrical boards, remediation of mold or asbestos, replacement of ceiling or roof elements (if required), etc.). It should also include O&M costs, commissioning costs, and costs of waste management and safe disposal of used equipment and materials.
\n\n\n\n
The consultant shall provide a complete list of all EEMs considered and a list of the recommended EEMs based on the prioritization methodology developed in Task 1 and approved by OECS and MIPTPDUR.
\n\n\n\n
The Consultant shall also prepare a measurement and verification (M&V) plan based on international best practice[16] and develop the related M&V protocols and operational procedures to verify the achieved savings. The M&V Plan shall specify for each EEM the parameters to be measured, the pre-implementation baseline values for these parameters, the post-implementation measurements, and the methodology for calculation of the achieved energy savings and making any needed adjustments for changes in any baseline parameters.
\n\n\n\n
Deliverables
\n\n\n\n
Detailed Task 2 Report, consisting of an Executive Summary and a separate section for each building, including all data collected in this Task, complete list of EEMs, list of recommended EEMs for implementation, and M&V plan.
\n\nTask 3 – Develop Indicative model, design of the DPVs systems for each building and support preparation of the bidding documents for proposed DPVs investment
\n\n\n\n
Based on the results of Task 2, the consultant will:
\n\n\n\n
Deliverables
\n\nTask 4. Detailed design of EEMs, technical specifications, and bills of quantities
\n\nFollowing approval by the MITPDUR of the proposed EEMs, the Consultant shall prepare the detailed designs (including the appropriate architectural, mechanical, and electrical drawings) technical specifications, bills of quantities and bidding documents for each EEM in each building.
\n\n\n\n
Specifically, this task includes (but is not limited to) the following activities:
\n\nFor each of the selected EEMs, prepare the technical design documentation, including technical descriptions, design calculations, lay-outs and drawings, detailed technical specifications and priced bill of quantities (BoQs). For technical requirements and specifications that will be linked to new materials or equipment not included in country-specific norms or standards, the Consultant shall follow relevant recognized international norms and codes. The technical design shall also take into account relevant regulations in Saint Lucia on health, environmental protection and safety, any existing environmental management plans for public buildings and facilities, and the environmental and social management framework for the project (ESMF) provided by the OECS. The technical design documentation shall be certified by the Consultant according to relevant provisions in the Law on Construction of Saint Lucia.
\n\nDiscuss and agree the draft design documentation with the OECS, MIPTPDUR, WB and other stakeholders and revise as needed. The detailed design documentation should at least include:
\n\n\n\n
In case approval from local authorities/state expertise for the reconstruction/building retrofits in accordance with local legislation is needed, provide technical support in the approval process if required.
\n\n\n\n
Deliverables
\n\nTask Report specifying the EEMs and related detailed design (including the appropriate architectural, mechanical, and electrical drawings (in DWG and PDF formats) technical specifications, bills of quantities as needed for preparation of the bidding documents for each EEM.
\n\nTask 5: Identify environmental and social risks and prepare Environmental and Social Management Plans (ESMPs)
\n\n\n\n
In this Task, the Consultant shall:
\n\n\n\n
Deliverables
\n\n\n\n
Services to be provided to the Consultant
\n\nThe OECS Commission in coordination with Saint Lucia MIPTPDUR will provide the Consultant with the energy audit reports conducted in the countries and introductions to the respective building administrators.
\n\nThe Consultant will be responsible for all other arrangements to ensure coordination with the respective buildings' administrations and all relevant entities.
\n\nIt will be the responsibility of the consultant, when site visits are carried out, to ensure that all safety precautions are taken.
\n\n\n\n
Qualifications
\n\nThe Consultant should be a firm with relevant international (experience outside the country where the firm is based) project experience. Relevant technical experience would include programs related to EE measures and DPVs in buildings (especially public buildings), such as conducting of energy audits in buildings, development of detailed designs, technical specifications and BOQs, implementation of building EE programs, etc.
\n\n\n\n
The Consultant must propose a team capable of successfully carrying out all aspects of the TOR with local/international in-depth experience in executing similar assignments. The Consultant shall demonstrate the capability to mobilize enough skilled staff for carrying out the project activities within the allocated time. The exact composition of the team will be left to each firm to propose (see specifications in Annex 2) but key skills and credentials are expected to include:
\n\n\n\n
Timeframe and implementation arrangements
\n\nThe estimated time frame is expected to be 6 months from the day of the contract signing. Expenditure on logistics, including international travel, is to be included in the proposed costs.
\n\nThe Consultant will provide all necessary equipment or resources for the activities.
\n\n\n\n
Deliverables and timeline
\n\nThe proposed timeline is outlined below and will be agreed with the OECS, MIPTPDUR, and WB.
\n\n| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables \n\t\t\t | \n\t\t\t\n\t\t\t Delivery Date \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report \n\t\t\t | \n\t\t\t\n\t\t\t 1 month from signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Task 2- Draft report on Site visits, data collection for EEMs and DPVs; Identification and assessment of EEMs \n\t\t\t | \n\t\t\t\n\t\t\t 2 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Task 3.1- Draft report on Develop Indicative model, design of DPVs systems \n\t\t\t | \n\t\t\t\n\t\t\t 3 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Task 3.2 - Report on detailed design, technical specification & BOQ of DPVs systems \n\t\t\t | \n\t\t\t\n\t\t\t 5 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Task 4. Detailed design of EEMs, technical specifications, and bills of quantities \n\t\t\t | \n\t\t\t\n\t\t\t 5 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Task 5. Report on environmental and social risks and ESMPs \n\t\t\t | \n\t\t\t\n\t\t\t 5 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Approval of all Reports \n\t\t\t | \n\t\t\t\n\t\t\t 6 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Update Reports from Consultant (identifying challenges, risks and progress) \n\t\t\t | \n\t\t\t\n\t\t\t Bi-weekly \n\t\t\t | \n\t\t
\n\n
\n\n
LOT 3: Guyana
\n\n\n\n
Organisation of Eastern Caribbean States Commission
\n\nCaribbean Efficient and Green Energy Buildings Project (CEGEB)
\n\n\n\n
Preparation of Detailed Designs and Technical Specifications for Energy Efficiency Measures and Distributed Solar PVs Systems for Public Buildings
\n\nin Guyana
\n\n\n\n
Terms of Reference
\n\n\n\n
Introduction and Context
\n\n\n\n
Despite the availability of indigenous renewable energy resources, many Caribbean nations continue to have a heavy dependence on imported fossil fuels which has threatened energy security and led to high electricity prices. The vast majority of power generation capacity in countries such as Guyana, Saint Lucia, and Grenada, consists of heavy fuel oil and diesel-fired power plants. The reliance on expensive imported heavy fuel oil and diesel fuel, together with the inability to take advantage of economies of scale due to the small market sizes of individual island states has resulted in extremely high electricity tariffs in these countries. With the discovery and exploration of natural gas resources in Guyana the development of a gas fired power plant, hydropower and solar power are under way and is expected to reduce the dependency on expensive fossil fuel imports and reduce the electricity prices.
\n\n\n\n
Guyana aims to reduce its carbon emissions by 70% by 2030. Guyana's Low Carbon Development Strategy (LCDS) highlighted three strategic priorities to achieve this emission target: (i) investing in transformational energy infrastructure across the generation and transmission systems; (ii) implementing fiscal incentives and government policies to support the use of renewable energy at the level of households and businesses; and (iii) investing in EE.
\n\nEnergy surveys of selected buildings conducted by the Guyana Energy Agency (GEA) have indicated major benefits from investments in EE and distributed solar photovoltaic (PV) systems. These interventions can reduce dependency on fossil fuel, lower electricity costs, decrease GHG emissions, and enhance resilience of critical public services. The results from these energy surveys indicate that EE and RE investments are economically viable.
\n\n\n\n
The Government of Guyana has requested support from the World Bank (WB) in the design and implementation of the multi-country Caribbean Efficient and Green Energy Buildings Project (CEGEB Project)[20] with estimated total financing of US$ 98 million. This five-year investment Project is being prepared with the aim of obtaining approval by the World Bank in July 2024 and will be implemented by the Guyana Energy Agency (GEA) and the Organisation of Eastern Caribbean States (OECS) Commission.
\n\n\n\n
The CEGEB Project is designed to address common challenges in the energy sector that countries in the region face and will support investment in EE measures and RE systems, such as distributed solar PV systems installed on rooftops or in public spaces. The EE retrofits will include passive and active EE measures along with improvements in building-control systems. Passive EE measures will include energy-efficient windows, shading, wall and roof insulation, cool surfaces, etc. Active EE measures will include the replacement of existing inefficient building equipment and appliances, or installation of new energy efficient equipment and appliances, such as lighting systems, air-conditioning equipment, ceiling fans, and refrigerators or freezers using refrigerants with low or no global-warming potential (GWP), where appropriate. Improvements in control systems will include smart controls, sensors, and energy-management systems to meet EE objectives. The Project will also support safe disposal of used equipment and materials.
\n\n\n\n
The OECS Commission has received a Project Preparation Grant (PPG) from the WB and plans to use the proceeds from the PPG to hire a consulting firm (hereafter referred to as the Consultant) to undertake the investment grade audits in 13 public buildings in Guyana and prepare detailed designs, technical specifications, and bidding documents for EE measures (EEMs) and solar PV systems (DPVs) in these buildings.
\n\n\n\n
Objective of the assignment
\n\nThe objective of this assignment is to define the EEMs and DPVs to be implemented in 13 public buildings in Guyana and prepare the detailed design, technical specifications, and bill of quantities (BOQ) for the bidding documents for implementing the proposed EEMs and DPVs investments. The assignment will also include identification of environmental and social risks associated with the planned implementation and preparation of Environmental and Social Management Plans (ESMPs) in accordance with the Environmental and Social Management Frameworks (ESMFs) and other instruments for the project which have been prepared by the Government of Guyana. The list of the buildings is provided in Annex 1C.
\n\n\n\n
The assignment will include a detailed review of the EEMs and DPVs identified in the preliminary surveys already conducted,[21] identification of any additional EEMs, DPVs or other measures that may be appropriate,[22] assessment of the current technical energy performance of the buildings, detailed analysis of the EEMs and DPVs, and analysis of the implementation costs, energy and cost savings, paybacks, IRR and NPV and co-benefits such as improved comfort levels, reduced local pollution, decreased GHG emissions and increased resilience. It will also include the preparation of any needed drawings, detailed costing, and technical specifications, and key implementation steps that will be translated into bidding documents. The assignment will also include the confirmation of compliance with relevant energy norms and standards.
\n\n\n\n
Scope of Work
\n\nThe Consultant shall develop a list of EEMs and DPVs for each of the public buildings and prepare the detailed design (including drawings), technical specifications, bills of quantities (BOQs), necessary for preparation of the bidding documents to implement the investment (which will be carried out by another consultant). The GEA will facilitate and support coordination with the building administrations to ensure full and timely access to the facilities for the assessments to be conducted and facilitate sharing of available and relevant documentation of the facilities, including energy bills, with the Consultant. The Consultant is expected to use available documentation and drawings as reference (where drawings are unavailable, the consultant can use or create as-built drawings), but shall confirm completeness and accuracy during site visits, and, to the extent needed, the Consultant should make drawings of current systems.
\n\n\n\n
The Consultant shall report to OECS Commission, and through the Commission to GEA and WB.
\n\n\n\n
The Consultant shall perform the following tasks:
\n\nTask 1: Review of existing energy audits & surveys, and inception report
\n\nAll public buildings selected for the implementation of EEMs and DPVs have existing energy surveys based on walk-through assessments, preliminary analysis of energy consumption and cost, and economic and financial analyses of the investment. These energy surveys will be shared with the Consultant and will serve as an information basis. In this Task, the Consultant shall review and assess the surveys and the EEMs and DPVs defined and analyzed in these reports, and define the detailed methodology and approach to prepare the investment grade audit reports as necessary to (i) identify any field work for measurements to collect data and develop a measurement plan; (ii) identify EEMs and DPVs to be implemented; (iii) develop the appropriate designs and drawings; (iv) prepare technical specifications and BOQs; (v) develop bidding documents; and (vi) identify E&S risks and prepare ESMPs.
\n\n\n\n
The Consultant shall prepare and submit an Inception Report to OECS Commission, GEA and WB describing the review and assessment and the methodology and approach to be utilized.
\n\nThe inception report shall: (i) summarize the results of the review and assessment of the energy surveys; (ii) identify information to be collected for the buildings during site visits; (iii) define the methodology and approach for site visits and for identifying EEMs and DPVs; (iv) present the plan for site visits, data collection, and field work; (v) provide a detailed work program for the rest of the project, (vi) identify potential issues and problems and approach for addressing these; (vii) list any assistance or action items needed from OECS Commission, GEA and/or WB.
\n\n\n\n
The Consultant shall also document in the Inception Report the key parameters and methodology for conducting financial calculations such as payback and IRR following the WB guidelines for economic and financial analyses for similar investments.
\n\n\n\n
Deliverable
\n\nInception Report
\n\nTask 2: Site visits, investment grade audits, data collection for EEMs and DPVs; Identification and assessment of EEMs
\n\nSite visits and data collection
\n\nThe Consultant shall conduct site visits to the public buildings and interviews with building users, officials and/or energy managers to collect information and data. The existing surveys can be used as basis for the data collection,[23] and collect additional data as needed. If necessary, measurements will be taken to obtain additional data in accordance with the measurement plan defined in Task 1.
\n\n\n\n
The following information will be documented for each building:
\n\n\n\n
\n\n
Identification and Assessment of EEMs
\n\nBased on the analysis of the above information, the Consultant shall develop the energy consumption baseline. The baseline will consider indoor temperatures measured and current equipment installed (consistent with the energy bills). If comfort level in the building is not met and/or active systems do not comply regulations in place, the Consultant will also calculate a normative baseline, considering that indoor temperatures meet comfort levels and equipment installed in compliance with regulations.[24] The energy model should be calibrated with data determined by calculation or measurement, and should provide estimates on the baseline consumption (actual and normative) disaggregated by energy use for cooling, preparation of sanitary hot water, indoor lighting, ventilation, etc.
\n\n\n\n
The Consultant shall then identify the EEMs – including the EEMs that were recommended in the audit reports and any additional EEMs identified by the Consultant. EEMs should include both active and passive measures. All EEMs should be in compliance with local and regional regulations and guidelines such as, for example, the CARICOM Energy Efficiency Building Code, and EE Standards and Labeling, etc.
\n\n\n\n
For each EEM in each building, the Consultant shall update the electricity savings, fuel savings, greenhouse gas emission reductions; cost savings, O&M costs, investment costs, payback, IRR and NPV. The investment costs of EEMs should be determined based, to the best extent possible, on preliminary quotes from contractors, vendors, and installers, or ESCOs. Costs should include breakdown of labor, installation and construction costs, materials and equipment, all indirect costs needed for implementation (pipe accessories, civil construction works, electrical connections, changes in electrical boards, remediation of mold or asbestos, replacement of ceiling or roof elements (if required), etc.). It should also include O&M costs, commissioning costs, and costs of waste management and safe disposal of used equipment and materials.
\n\n\n\n
The consultant shall provide a complete list of all EEMs considered and a list of the recommended EEMs based on the prioritization methodology developed in Task 1 and approved by OECS Commission and GEA.
\n\n\n\n
The Consultant shall also prepare a measurement and verification (M&V) plan based on international best practice[25] and develop the related M&V protocols and operational procedures to verify the achieved savings. The M&V Plan shall specify for each EEM the parameters to be measured, the pre-implementation baseline values for these parameters, the post-implementation measurements, and the methodology for calculation of the achieved energy savings and making any needed adjustments for changes in any baseline parameters.
\n\n\n\n
Deliverables
\n\nDetailed Task 2 Report, consisting of an Executive Summary and a separate section for each building, including all data collected in this Task, complete list of EEMs, list of recommended EEMs for implementation, and M&V plan.
\n\nTask 3 – Develop Indicative model, design of the DPVs systems for each building and support preparation of the bidding documents for proposed DPVs investment
\n\nBased on the results of Task 2, the consultant will:
\n\n\n\n
Deliverables
\n\nTask 4. Detailed design of EEMs, technical specifications, and bills of quantities
\n\nFollowing approval by the GEA of the proposed EEMs in Task 2, the Consultant shall prepare the detailed designs (including the appropriate architectural, mechanical, and electrical drawings) technical specifications, bills of quantities and bidding documents for each EEM in each building.
\n\n\n\n
Specifically, this task includes (but is not limited to) the following activities:
\n\nFor each of the selected EEMs, prepare the technical design documentation, including technical descriptions, design calculations, lay-outs and drawings, detailed technical specifications and priced bill of quantities (BoQs). For technical requirements and specifications that will be linked to new materials or equipment not included in country-specific norms or standards, the Consultant shall follow relevant recognized international norms and codes. The technical design shall also take into account relevant regulations in Guyana on health, environmental protection and safety, any existing environmental management plans for public buildings and facilities, and the environmental and social management framework for the project (ESMF) provided by the OECS Commission. The technical design documentation shall be certified by the Consultant according to relevant provisions in the Law on Construction of Guyana.
\n\nDiscuss and agree the draft design documentation with the OECS Commission, GEA, WB and other stakeholders and revise as needed. The detailed design documentation should at least include:
\n\n\n\n
In case approval from local authorities/state expertise for the reconstruction/building retrofits in accordance with local legislation is needed, provide technical support in the approval process if required.
\n\n\n\n
Deliverables
\n\nTask Report specifying the EEMs and related detailed design (including the appropriate architectural, mechanical, and electrical drawings (in DWG and PDF formats) technical specifications, bills of quantities as needed for preparation of the bidding documents for each EEM.
\n\n\n\n
Task 5: Identify environmental and social risks and prepare Environmental and Social Management Plans (ESMPs)
\n\nIn this Task, the Consultant shall:
\n\n\n\n
Deliverables
\n\n\n\n
Services to be provided to the Consultant
\n\nThe OECS Commission in coordination with GEA will provide the Consultant with the preliminary energy surveys already conducted and introductions to the respective building administrators.
\n\n\n\n
The Consultant will be responsible for all other arrangements to ensure coordination with the respective buildings' administrations and all relevant entities.
\n\nIt will be the responsibility of the consultant, when site visits are carried out, to ensure that all safety precautions are taken.
\n\n\n\n
\n\n
Qualifications
\n\nThe Consultant should be a firm with relevant international (experience outside the country where the firm is based) project experience. Relevant technical experience would include programs related to EE measures and DPVs in buildings (especially public buildings), such as conducting of energy audits in buildings, development of detailed designs, technical specifications and BOQs, implementation of building EE programs, etc.
\n\n\n\n
The Consultant must propose a team capable of successfully carrying out all aspects of the TOR with local/international in-depth experience in executing similar assignments. The Consultant shall demonstrate the capability to mobilize enough skilled staff for carrying out the project activities within the allocated time. The exact composition of the team will be left to each firm to propose (see specifications in Annex 2) but key skills and credentials are expected to include:
\n\n\n\n
Timeframe and implementation arrangements
\n\nThe estimated time frame is expected to be 6 months from the day of the contract signing. Expenditure on logistics, including international travel, is to be included in the proposed costs.
\n\nThe Consultant will provide all necessary equipment or resources for the activities.
\n\nDeliverables and timeline
\n\nThe proposed timeline is outlined below and will be agreed with the OECS Commission, GEA, and WB.
\n\n\n\n
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables \n\t\t\t | \n\t\t\t\n\t\t\t Delivery Date \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report \n\t\t\t | \n\t\t\t\n\t\t\t 1 month from signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Task 2- Draft report on Site visits, data collection for EEMs and DPVs; Identification and assessment of EEMs \n\t\t\t | \n\t\t\t\n\t\t\t 2 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Task 3.1- Draft report on Develop Indicative model, design of DPVs systems \n\t\t\t | \n\t\t\t\n\t\t\t 3 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Task 3.2 - Report on detailed design, technical specification & BOQ of DPVs systems \n\t\t\t | \n\t\t\t\n\t\t\t 5 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Task 4. Detailed design of EEMs, technical specifications, and bills of quantities \n\t\t\t | \n\t\t\t\n\t\t\t 5 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Task 5. Report on environmental and social risks and ESMPs \n\t\t\t | \n\t\t\t\n\t\t\t 5 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Approval of all Reports \n\t\t\t | \n\t\t\t\n\t\t\t 6 months after signing the contract \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Update Reports from Consultant (identifying challenges, risks and progress) \n\t\t\t | \n\t\t\t\n\t\t\t Bi-weekly \n\t\t\t | \n\t\t
\n\n
Annex 1A: List of Public Buildings for LOT 1-Grenada
\n\nGrenada List of Buildings
\n\n\n\n
| \n\t\t\t # \n\t\t\t | \n\t\t\t\n\t\t\t Building Name \n\t\t\t | \n\t\t\t\n\t\t\t Electricity Consumption (kWh/year)[27] \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Proposed for First Batch: \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t General Hospital \n\t\t\t | \n\t\t\t\n\t\t\t 1,476,311 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Financial Complex \n\t\t\t | \n\t\t\t\n\t\t\t 936,666 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t National Stadium \n\t\t\t | \n\t\t\t\n\t\t\t 606,486 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Ministerial Complex \n\t\t\t | \n\t\t\t\n\t\t\t 474,624 \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t TAMCC Tanteen (St George) \n\t\t\t | \n\t\t\t\n\t\t\t 374,451 \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Ministry education \n\t\t\t | \n\t\t\t\n\t\t\t 338,311 \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t HM Prison \n\t\t\t | \n\t\t\t\n\t\t\t 309,546 \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Grenville Fish Market \n\t\t\t | \n\t\t\t\n\t\t\t 282,384 \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Police Training School \n\t\t\t | \n\t\t\t\n\t\t\t 244,638 \n\t\t\t | \n\t\t
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Grenada Boys Secondary School \n\t\t\t | \n\t\t\t\n\t\t\t 105,187 \n\t\t\t | \n\t\t
| \n\t\t\t | \n\t\t\t Other Candidate Buildings \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Gouyave Fish Market \n\t\t\t | \n\t\t\t\n\t\t\t 241,770 \n\t\t\t | \n\t\t
| \n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t Marketing National & Importing Board (MNIB) \n\t\t\t | \n\t\t\t\n\t\t\t 140,882 \n\t\t\t | \n\t\t
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Court Building (Ministry of Legal Affairs) \n\t\t\t | \n\t\t\t\n\t\t\t 132,286 \n\t\t\t | \n\t\t
| \n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t Carriacou Fish Market \n\t\t\t | \n\t\t\t\n\t\t\t 108,471 \n\t\t\t | \n\t\t
| \n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t Mc Donald College \n\t\t\t | \n\t\t\t\n\t\t\t 53,553 \n\t\t\t | \n\t\t
\n\n
Annex 1B: List of Public Buildings for LOT 2-Saint Lucia
\n\nSaint Lucia List of buildings
\n\n\n\n
| \n\t\t\t # \n\t\t\t | \n\t\t\t\n\t\t\t Building Name \n\t\t\t | \n\t\t\t\n\t\t\t Electricity Consumption (kWh/year)[28] \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Proposed Buildings for the First Batch \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Owen King Hospital \n\t\t\t | \n\t\t\t\n\t\t\t 5,564,746 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Victoria Hospital \n\t\t\t | \n\t\t\t\n\t\t\t 1,276,388 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Financial Adm. Center \n\t\t\t | \n\t\t\t\n\t\t\t 1,187,816 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Francis Compton Bldg \n\t\t\t | \n\t\t\t\n\t\t\t 1,179,460 \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Sir Stanislaus James Bldg \n\t\t\t | \n\t\t\t\n\t\t\t 667,767 \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Heraldine Rock Bldg \n\t\t\t | \n\t\t\t\n\t\t\t 562,086 \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Sir Arthur Lewis College \n\t\t\t | \n\t\t\t\n\t\t\t 470,137 \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Bordelais Correctional Facility \n\t\t\t | \n\t\t\t\n\t\t\t 345,509 \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Tissue Culture \n\t\t\t | \n\t\t\t\n\t\t\t 257,807 \n\t\t\t | \n\t\t
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Soufriere Hospital \n\t\t\t | \n\t\t\t\n\t\t\t 141,059 \n\t\t\t | \n\t\t
\n\n
Annex 1C: List of Public Buildings for LOT 3-Guyana
\n\n\n\n
\n\n
Guyana List of Public Buildings
\n\n\n\n
| \n\t\t\t # \n\t\t\t | \n\t\t\t\n\t\t\t Building Name \n\t\t\t | \n\t\t\t\n\t\t\t Electricity Consumption (kWh/year)[29] \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t GECOM \n\t\t\t | \n\t\t\t\n\t\t\t 205,398.68 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Regional Democratic Council Region 3 \n\t\t\t | \n\t\t\t\n\t\t\t 101,584.25 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Kingston Drugs Bond \n\t\t\t | \n\t\t\t\n\t\t\t 88,511.00 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Diamond Drugs Bond \n\t\t\t | \n\t\t\t\n\t\t\t 81,331.90 \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t National Opthalmology Hospital \n\t\t\t | \n\t\t\t\n\t\t\t 73,418.10 \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Zeeburg Secondary School \n\t\t\t | \n\t\t\t\n\t\t\t 41,804.96 \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Parika GRA \n\t\t\t | \n\t\t\t\n\t\t\t 38,928.91 \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Rosignal Health Center \n\t\t\t | \n\t\t\t\n\t\t\t 27,504.87 \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t West Ruimveldt Primary School \n\t\t\t | \n\t\t\t\n\t\t\t 27,133.92 \n\t\t\t | \n\t\t
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Port Mourant District Hospital \n\t\t\t | \n\t\t\t\n\t\t\t 24,213.92 \n\t\t\t | \n\t\t
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Parika Health Center \n\t\t\t | \n\t\t\t\n\t\t\t 11,199.22 \n\t\t\t | \n\t\t
| \n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t Good Hope Secondary School \n\t\t\t | \n\t\t\t\n\t\t\t To be provided \n\t\t\t | \n\t\t
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Yarrowkabra Secondary School \n\t\t\t | \n\t\t\t\n\t\t\t To be provided \n\t\t\t | \n\t\t
\n\n
Annex 2: Expected qualifications and expertise
\n\n\n\n
The following key expertise and specialists are expected to be included in the team (to be evaluated as part of the technical proposal):
\n\n\n\n
Key Expert 1: Energy Efficiency Specialist/Project Manager
\n\nThe expert has specific experience of 10+ years in similar international EE assessments, energy audits, and EE in buildings. He/she has been project manager of similar international projects involving EE assessments and/or conducting energy audits, developing energy baselines, assessing EEMs in buildings, project commissioning etc. The expert has a university degree in engineering in the relevant field, energy economics, energy management, or similar field, and solid experience in the identification and assessment of EEMs in buildings and performance of energy audits. Experience in similar countries is an advantage. Fluency in English required.
\n\n\n\n
Key Expert 2: Solar PV specialist
\n\nSolar PVs engineer with 10 years of experience in similar international investment activities for solar PVs system. University degree in civil/electrical engineering, energy management, or equivalent. Prior experience in preparation of design, construction and bidding documents. Strong knowledge of international and national standards and norms on renewable energy efficiency and building codes. Fluency in English required.
\n\n\n\n
Key Expert 3: Energy Economist.
\n\nThe expert has a university degree in energy or environmental economics or similar and at least 5 years of experience in preparation of feasibility study analysis, cash flow analysis, IRR/NPV/payback calculations of a variety of EE measures in building environments and with experience in economic or financial analysis for WB projects. Fluency in English required.
\n\n\n\n
Key Expert 4: Environmental and Social Expert.
\n\nUniversity degree in environmental engineering or equivalent with at least 5 years of experience in hazardous material inventories in buildings, in particular asbestos, and experience with international requirements for proper asbestos and mercury containing CFLs removal, handling and possible treatment options, including costs. Some expertise in social issues, social risk management and stakeholder consultations will be a plus. Knowledge of international best practices, and development of simplified, low-cost options. Fluency in English required.
\n\n
\n
ANNEX 3: Terms of Reference for the Finite Elements Analysis (FEA)
\n\n\n\n
Scope of work
\n\nRooftops at the XXX building are being considered to be used to install PV rooftops, namely the (name of the building-to be provided):
\n\n\n\n
One of the concerns that need to be addressed is the structural capacity of the rooftops to withstand the PV modules plus structures as well as during installation for safety reasons. The finite element analysis (FEA) for the roof shall include:
\n\n\n\n
\n\n
\n\n
[1] These public buildings include government buildings and facilities such as central and municipal administrative buildings, universities and schools, hospitals and clinics, stadiums, orphanages, museums, and other publicly owned facilities.
\n\n[2] The CEGEB Project also includes Saint Lucia and Guyana, in addition to Grenada.
\n\n[3] The completed audit reports and all collected data of the buildings will be provided to the consultant.
\n\n[4] Such as structural or infrastructure upgrades/replacement (electric systems, piping for HVAC, hot water, etc. that may be deemed necessary to ensure sustainability/longevity of the proposed EE improvements and DPVs.
\n\n[5] The beneficiaries and administrations are responsible for providing necessary inputs, like copies of invoices and bills of energy consumption, technical design documentation, copies of walk-through audit reports, and any other data. Some of the information may be available from the walk-through audits already carried out.
\n\n[6] Compare the comfort level/electricity consumption of a building of similar type which meet national/international standard in order to set up baseline.
\n\n[7] Such as, for example, the International Performance Measurement and Verification Protocol (IPMVP).
\n\n[8] See the TOR of the FEA to be respected in a separate document. The FEA shall only be done, if clearly required based on a visual inspection or analysis of technical drawings.
\n\n[9] The FEA analysis should be done to confirm the capacity of the roof to resist such wind speeds.
\n\n[10] These public buildings include government buildings and facilities such as central and municipal administrative buildings, universities and schools, hospitals and clinics, stadiums, orphanages, museums, and other publicly owned facilities.
\n\n[11] The CEGEB Project also includes Grenada and Guyana, in addition to Saint Lucia
\n\n[12] The completed audit reports and all collected data of the buildings will be provided to the consultant.
\n\n[13] Such as structural or infrastructure upgrades/replacement (electric systems, piping for HVAC, hot water, etc. that may be deemed necessary to ensure sustainability/longevity of the proposed EE improvements and DPVs.
\n\n[14] The beneficiaries and administrations are responsible for providing necessary inputs, like copies of invoices and bills of energy consumption, technical design documentation, copies of walk-through audit reports, and any other data. Some of the information may be available from the walk-through audits already carried out.
\n\n[15] Compare the comfort level/electricity consumption of a building of similar type which meet national/international standard in order to set up baseline.
\n\n[16] Such as, for example, the International Performance Measurement and Verification Protocol (IPMVP).
\n\n[17] See the TOR of the FEA to be respected in a separate document. The FEA shall only be done, if clearly required based on a visual inspection or analysis of technical drawings.
\n\n[18] The FEA analysis should be done to confirm the capacity of the roof to resist such wind speeds.
\n\n[19] Carports are preferrable for Waterfront Buildings.
\n\n\n\n
[20] The CEGEB Project also includes St. Lucia and Grenada, in addition to Guyana.
\n\n[21] GEA has completed surveys and collected inventory and energy consumption data for the buildings and done preliminary analysis of EE measures and PV capacity and feasibility. This will be provided to the consultant.
\n\n[22] Such as structural or infrastructure upgrades/replacement (electric systems, piping for HVAC, hot water, etc. that may be deemed necessary to ensure sustainability/longevity of the proposed EE improvements and DPVs.
\n\n[23] The beneficiaries and administrations are responsible for providing necessary inputs, like copies of invoices and bills of energy consumption, technical design documentation, copies of walk-through surveys, and any other data. Some of the information may be available from the surveys already carried out.
\n\n[24] Compare the comfort level/electricity consumption of a building of similar type which meet national/international standard in order to set up baseline.
\n\n[25] Such as, for example, the International Performance Measurement and Verification Protocol (IPMVP).
\n\n[26] See the TOR of the FEA to be respected in a separate document. The FEA shall only be done, if clearly required based on a visual inspection or analysis of technical drawings.
\n\n[27] Indicative annual electricity consumption from the energy audits average calculation.
\n\n[28] Indicative annual electricity consumption from the energy audits average calculation.
\n\n\n\n
[29] Indicative annual electricity consumption from the energy audits average calculation.
"},{"id":"OP00283761","notice_type":"Request for Expression of Interest","noticedate":"11-Apr-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-05-10T00:00:00Z","submission_deadline_time":"10:00","project_ctry_name":"Rwanda","project_id":"P171462","project_name":"Commercialization and De-Risking for Agricultural Transformation Project","bid_reference_no":"RW-RAB-408675-CS-QCBS","bid_description":"Hiring a consultancy firm for detailed design of Karambi marshland","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Not Applicable","contact_ctry_name":"Rwanda","contact_email":"spiuwbkioca@rab.gov.rw","contact_name":"Sarah NYIRAMUTANGWA","contact_organization":"CDAT","contact_phone_no":"0738 461 866","contact_web_url":"-","submission_date":"2024-04-11T00:00:00Z","notice_text":"REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES -– FIRMS SELECTION)
\n\n\n\n
COUNTRY: Rwanda
\n\nNAME OF PROJECT: Commercialization and De-risking for Agricultural
\n\nTransformation (CDAT) Project
\n\nCredit A No: 7084-RW, Credit B No: 7085-RW and Grant No: E017-RW
\n\nAssignment Title: hiring a consultancy firm for detailed design of Karambi marshland.
\n\nReference No: RW-RAB-408675-CS-QCBS
\n\n\n\n
The Government of Rwanda has received financing from the International Development Association (IDA) toward the cost of the Commercialization and De-risking for Agricultural Transformation (CDAT) Project and intends to apply part of the proceeds for consulting services of hiring a consultancy firm for detailed design of Karambi marshland.
\n\nThe Terms of Reference (TOR) related to this assignment are attached to this request for expressions of interest.
\n\nThe Rwanda Agriculture and Animal Resources Development Board (RAB) / Commercialization and De-risking for Agricultural Transformation (CDAT) Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the above Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Expression of Interest (EOI) will include: core business and years in business, relevant experience, technical and managerial capability of the firm.
\n\nTo be able to submit an expression of interest, International and National consulting firms who are not registered in E-procurement system, are advised to register themselves through www.umucyo.gov.rw
\n\nN.B.:
\n\nSubmission of expression of interest via other channels than Umucyo E-Procurement System shall not be considered. In case of Joint-Venture, only the lead firm must submit the Expression of Interest, the Joint-Venture must be done through e-procurement system, otherwise the EOI will be rejected.
\n\n\n\n
The shortlisting criteria are:
\n\n\n\n
The shortlist will contain five (5) to eight (8) firms.
\n\nThe attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fourth Edition September, 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
\n\nConsultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\nA Consultant will be selected in accordance with the criteria set out in the Request for Proposals.
\n\nExpressions of interest must be delivered through e-procurement system on www.umucyo.gov.rw by the time indicated in the system.
\n\n\n\n
TERMS OF REFERENCE FOR DETAIL DESIGN STUDY FOR REHABILITATION AND IMPROVEMENTS OF KARAMBI-GACACA-RWAGITIMA IRRIGATION SCHEMES (1,421 ha) LOCATED IN KAYONZA AND GATSIBO DISTRICTS.
\n\n\n\n
The World Bank approved $300 million in financing under the International Development Association’s (IDA’s) grant, credit, and Scale Up Window to help the Government of Rwanda increase the use of irrigation and commercialization among producers and agribusiness firms in supported value chains, and to increase access to agricultural finance.
\n\nThe Commercialization and De-Risking for Agricultural Transformation Project (CDAT) will support the Government to provide services and create an enabling environment for the private actors throughout the agricultural value chain. It will finance public investments in the seeds sector, develop and rehabilitate irrigation systems on over 17,600 ha, and provide accompanying land husbandry development on about 11,000 ha in surrounding water catchment areas to increase productivity and promote climate-smart agriculture.
\n\nThe project will also support commercialization by helping farmers access markets and availing matching grants for investments in mechanization, post-harvest infrastructure, and processing equipment. A CDAT challenge fund will invest in particularly innovative solutions for the sector that can be brought to scale. The project is nationwide and is foreseen to directly benefit at least 235,000 households, including women and youth. In partnership with financial institutions, the Commercialization and De-Risking for Agricultural Transformation Project will seek to enhance access to affordable financial services and products in the agricultural sector by providing short and long-term financing and reducing risks and challenges faced by agricultural value chains through strengthening market linkages and scaling up agriculture insurance.
\n\nOne of the projects being considered for implementation by CDAT is the rehabilitation and upgrading Gacaca scheme located in Murundi sector of Kayonza District served by Gacaca Dam, and Rwagitima scheme located in Rugarama, Kiziguro, Gitoki and Rugarama sectors of Gatsibo district served by Ntende and Kiliba dams. Rice is primarily grown throughout the 1,421 ha command area by gravity surface irrigation with some farmers switching to maize and other crops due to lack of water. A study is required to consider alternatives for raising these dams and improving and possibly expanding the command area. The Inception Report will prepare many potential alternatives to be presented to the stakeholders to select the most viable ones that will undergo further analysis in an Interim Study and be presented to the Client for selection of the best alternative to undergo a Detail Design Study.
\n\n\n\n
\n\n
Gacaca-Rwagitima general Location map
\n\n\n\n
Rwanda’s economy relies heavily on agriculture as a sector contributing around 30% to the GDP. Nearly 70% of the rural population is employed in agriculture. The Government of Rwanda in its national policies indicates agriculture as a vehicle for economic growth. The National Strategy of Transformation and PSTA IV emphasizes agriculture development as a means to achieve the goal of poverty reduction and ensuring food security.
\n\nThe goal of the project is to develop financially sustainable irrigation and drainage services and increase farmers’ agricultural revenue in the project area.
\n\nThe overall objective of the study is to undertake an Interim and Detail Study to upgrade and rehabilitate the Gacaca, Kiliba, and Ntende dams and command areas. The study must meet the World Bank project appraisal requirements and should ensure the development is technically feasible, economically and financially viable, socially acceptable, and environmentally sustainable.
\n\nThe specific objectives of the assignment are to carry out relevant technical investigations and studies comprising of water resources (hydrologic and hydro-geologic) assessment, socio-economic assessment, agricultural soils and agronomic studies, irrigation water requirements, topographical surveys, geotechnical investigations, hydraulic studies and design, and undertake interim and detail design studies for upgrading and rehabilitating Gacaca, Kiliba, and Ntende dams and command areas located in Kayonza and Gatsibo Districts to ensure optimum use of available water. If additional storage is needed to meet the demands of the existing or expanded command area, the study will determine the needs/demands and the potential for multipurpose infrastructure development, identify new potential dam sites and develop conceptual designs with enough detail to help the Client make a decision on the viability of the dams and if feasibility studies should be carried out in the future.
\n\nThe study will be carried out in two phases; Interim Study and Detail Design. The Interim Study will analyse the alternatives selected in the inception phase, examine, and rank the alternatives for increasing water harvesting, improving drainage, developing low-head solar pumped irrigation, expanding the command area, and if additional water storage is needed, to investigate potential new dam sites. The Interim Study will examine the alternatives and provide preliminary design drawings, cost estimates, and economic analyses sufficiently detailed to enable decisions to be made on project viability. If the Interim Study results in alternatives that seem reasonable to the Client, then the Consultant will proceed with the detail design study for the selected alternative. The detail design study will examine selected alternative and provide detail design drawings, cost estimates, technical specifications, tender documents, and unit price surveying to enable the client to proceed to the tendering of works. In addition, the definition of the project components, organizational arrangements, and procedures will be detailed enough to permit the executing agencies to use the study as guidance on project implementation.
\n\nThe Consultant should take into consideration the World Bank policies, guidelines, and safeguards requirements, especially those for environmental and social impact assessment as well as dam safety to prepare the studies.
\n\nThe study will entail interim and detail design studies that include the preparation of designs, cost estimates, and implementation arrangements for the finally agreed development alternative for water harvesting, drainage and irrigation development, infrastructure, and watershed management associated with the project. The interim and detail design studies will comprise of analyses related to (a) basin-wide water resources (qualitative and quantitative), (b) drainage and flood management, (c) watershed management plan, (d) topographic survey, (e) geologic and geotechnical investigations, (f) soils and agronomy, (g) cropping patterns and crop water requirements, (h) raising of dams, (i) irrigation infrastructure, (j) overall agricultural potential and support services including market and value chain development for maximum water resource use (l) land tenure, (m) environmental and social analyses, (o) institutional analysis, (p) water management and operation and maintenance, and (q) economic and financial analysis in close consultation with farmer communities and other stakeholders. This project must adhere to international best practices, policies/guidelines, and safeguards.
\n\nThe Consultant shall define, in consultation with the Client and other stakeholders, the scope of the project options, assess the practicability of the development, and provide the basis for decision-making on the choice of design options optimizing the use of available water. The Consultant shall define the benefits (direct and indirect) and costs, and determine financial feasibility, economic justification, and cost recovery. The Consultant will adopt participatory approaches to ensure the optimal involvement of stakeholders from national to community levels, during the study. In planning and scheduling the tasks, the Consultant should note that not all tasks will be conducted linearly and the Consultant should propose a schedule on how the tasks can be arranged to meet the objectives of the assignment and for optimal linkage/sequencing.
\n\nThe primary problems faced by the farmers of this area are lack of water for irrigation during the dry months and flooding of their fields during the rainy seasons. The Gacaca scheme (875 ha) is irrigated by Gacaca dam with a downstream area of around 400 ha located in Rwimbogo sector that is frequently flooded after meeting with drainage water from Rwagitima scheme. On the left side (2 km downstream from Gacaca dam) there is a potential dam site with 24.3 km2 catchment. Rwagitima scheme (545 ha) is irrigated by Ntende and Kiliba dams. On the right side of the scheme in Murundi sector, there is a potential area of 375 ha that can be irrigated by a small dam with a 12.9 km2 water catchment area, or by low head pumping from the main canal of Rwagitima command area. During rainy periods the spillover from Gacaca, Ntende, and Kiliba Dams, together with the identified potential dams on the right side of Rwagitima and left side of Gacaca, provide potential water harvesting alternatives that can be used during dry periods and prevent flooding during rainy periods in the targeted command area.
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| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Gacaca during flood period \n\t\t\t | \n\t\t\t\n\t\t\t Gacaca during normal period \n\t\t\t | \n\t\t
Existing and potential areas to be developed in Gacaca-Rwagitima Rice scheme
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| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Name of command area \n\t\t\t | \n\t\t\t\n\t\t\t Existing Command Area (ha) \n\t\t\t | \n\t\t\t\n\t\t\t Potential Command Area (ha) \n\t\t\t | \n\t\t\t\n\t\t\t Storage Capacity of Dam MCM \n\t\t\t | \n\t\t\t\n\t\t\t Watershed (km2) \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Gacaca \n\t\t\t | \n\t\t\t\n\t\t\t 876 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t 2.5 \n\t\t\t | \n\t\t\t\n\t\t\t 66.8 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Karambi 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t 24.4 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Karambi 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 375 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t 12.9 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Ntende \n\t\t\t | \n\t\t\t\n\t\t\t 36 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t 0.7 \n\t\t\t | \n\t\t\t\n\t\t\t 44.8 \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Kiliba \n\t\t\t | \n\t\t\t\n\t\t\t 49 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t 0.4 \n\t\t\t | \n\t\t\t\n\t\t\t 32.6 \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Rwagitima \n\t\t\t | \n\t\t\t\n\t\t\t 460 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t Irrigated by Ntende and Kiliba dams \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Munini \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 50 \n\t\t\t | \n\t\t\t\n\t\t\t Gacaca downstream extension area \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t 1,421 \n\t\t\t | \n\t\t\t\n\t\t\t 410 \n\t\t\t | \n\t\t\t\n\t\t\t 3.6 \n\t\t\t | \n\t\t\t\n\t\t\t 173.6 \n\t\t\t | \n\t\t
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\n\n
The land cover and land use in the dam catchment area has changed drastically with intensified agriculture activities, mining, and habitation settlement, which resulted in more silt accumulation in dam compared to the planned dead storage capacity.
\n\nThe increase of both population density and interest in irrigation has pushed farmers to pump water from the main irrigation canals to irrigate the hillsides. This combined with siltation in the dam has significantly reduced the available water to irrigate the originally designed command area.
\n\nSeasonal rainfall frequently results in flooding of the command area and damage to water distribution structures.
\n\nThe lack of water in the command area during dry periods has forced some of the farmers to shift from rice crops to other crops that require less water or even depend on rainfall.
\n\nTherefore, SPIU/CDAT wants to recruit a consulting firm to carry out a design study for rehabilitation and improving the existing irrigation scheme of Gacaca-Rwagitima and come up with alternatives for resolving irrigation water shortage during dry periods, flooding during rainy periods, and maximizing available water resources for irrigation.
\n\nExisting irrigation infrastructures
\n\nThe existing Rwagitima-Gacaca schemes with 1,421 ha of rice is irrigated by the Gacaca dam of 2.5 MCM, Ntende Dam of 0.7 MCM and Kiliba Dam of 0.4 MCM, that are not sufficient to supply the exiting area. Raising the existing dams and possibly constructing a new dam will help to control flooding during the rainy seasons, provide adequate water during the dry seasons, and possibly allow expansion of the command area by 410 ha of marshland and more on the hillsides by pumping depending on the availability of water.
\n\nThe table below summarizes the status of existing hydraulic structures for both Gacaca and Rwagitima schemes:
\n\n| \n\t\t\t Infrastructure \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t Current Status \n\t\t\t | \n\t\t\t\n\t\t\t Comments and Proposed Improvement \n\t\t\t | \n\t\t
| \n\t\t\t Gacaca scheme (876 ha) developed by RSSP 3 in 2014 \n\t\t\t | \n\t\t|||
| \n\t\t\t Gacaca Dam \n\t\t\t | \n\t\t\t\n\t\t\t Type: \n\n\t\t\tEarthen dam 2.5Mcm \n\n\t\t\tHeight: 9.10m; \n\n\t\t\tCrest Length: 136.90m; \n\n\t\t\tStorage capacity: 2,500,000m3; \n\n\t\t\tCatchment area: \n\n\t\t\t66.8 km2; \n\n\t\t\tRelated structures: sediment flushing gate, intake structure, spillway \n\t\t\t | \n\t\t\t\n\t\t\t Well operating, spills often, runs dry \n\t\t\t | \n\t\t\t\n\t\t\t In recent years, many farmers started to pump from the reservoir and from the main canals to irrigate their crops on the hillsides. \n\n\t\t\tThe dam spills in every rainy season period therefore raising the dam will be beneficial. \n\t\t\t | \n\t\t
| \n\t\t\t Ntende Dam \n\t\t\t | \n\t\t\t\n\t\t\t Type: \n\n\t\t\tEarthen dam 0.7Mcm \n\n\t\t\tHeight: 4.250m; \n\n\t\t\tCrest Length: 143.00m; \n\n\t\t\tStorage capacity: 700,000m3; \n\n\t\t\tCatchment area: \n\n\t\t\t44.8 km2; \n\n\t\t\tRelated structures: sediment flushing gate, intake structure, spillway \n\t\t\t | \n\t\t\t\n\t\t\t Well operating, spills often, runs dry \n\t\t\t | \n\t\t\t\n\t\t\t The dam is located along the highway to Nyagatare at Rwagitima center. From the dam's full water level to the lowest point on the road there is a vertical difference of around 3m. A raise of 1 to 1.5 m can not disturb the road but more than that would require to also raise about 200 to 400m of the lowest part of the road. \n\t\t\t | \n\t\t
| \n\t\t\t Kiliba Dam \n\t\t\t | \n\t\t\t\n\t\t\t Type: \n\n\t\t\tEarthen dam 0.4Mcm \n\n\t\t\tHeight: 9.50m; \n\n\t\t\tCrest Length: 139.0m; \n\n\t\t\tStorage capacity: 400,000m3; \n\n\t\t\tCatchment area: \n\n\t\t\t32.6 km2; \n\n\t\t\tRelated structures: sediment flushing gate, intake structure, spillway \n\t\t\t | \n\t\t\t\n\t\t\t One of the outlet gates is not operational \n\t\t\t | \n\t\t\t\n\t\t\t The dam is being silted due to tree harvesting, agricultural and mining activities in the water catchment. The dam is always open during the rainy seasons to flush sediments. Erosion control combined with runoff water harvesting by raising the dam, will reduce water shortage in the command area. \n\t\t\t | \n\t\t
| \n\t\t\t Weir intakes from Main canal (Gacaca) \n\t\t\t | \n\t\t\t\n\t\t\t Type: Masonry \n\n\t\t\tNumber: 7 weir intakes \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 3 of them were eroded \n\t\t\t | \n\t\t\t\n\t\t\t Protection and improvement of weirs against flash flow is needed \n\t\t\t | \n\t\t
| \n\t\t\t Main Canal \n\t\t\t | \n\t\t\t\n\t\t\t Type: earthen; trapezoidal shape, \n\n\t\t\tlength: 27km, longitudinal slope: 0.003, \n\t\t\t | \n\t\t\t\n\t\t\t Good and well operating with some erosion of the embankments \n\t\t\t | \n\t\t\t\n\t\t\t Lining of parts or the entire canal needs to be assessed. Lining and rehabilitation of distribution structures will help reduce the water shortage during the dry season. Measuring water loss from the canals may help to make this assessment. \n\t\t\t | \n\t\t
| \n\t\t\t Rwagitima scheme (460 ha) developed by RSSP in 2010 \n\t\t\t | \n\t\t|||
| \n\t\t\t Weir intake on the main canal \n\t\t\t | \n\t\t\t\n\t\t\t Type: Masonry \n\n\t\t\tNumber: 26 \n\t\t\t | \n\t\t\t\n\t\t\t In good status and well operating, except for 2 \n\t\t\t | \n\t\t\t\n\t\t\t Two weirs are very old and need rehabilitation. \n\t\t\t | \n\t\t
| \n\t\t\t Main Canal \n\t\t\t | \n\t\t\t\n\t\t\t Type: earthen; trapezoidal shape, \n\n\t\t\tlength: 41.364km, longitudinal slope: 0.003, \n\t\t\t | \n\t\t\t\n\t\t\t In good status and well-operating \n\t\t\t | \n\t\t\t\n\t\t\t The canals are old with a high infiltration rate which will be assessed and required improvements will be proposed accordingly. Improvement is also needed on water distribution infrastructures to increase water productivity. \n\t\t\t | \n\t\t
Scheme management
\n\nThe Rwagitima and Gacaca schemes are managed by Water Users Association (WUA –Tuzamurane Ntende, Isoko Yubukire Gacaca) and one Cooperative (Koperative COPRORIZ-Ntende, Duterimbere Murundi ) with a total membership of 2,648 and 1,743 farmers, respectively. The existing WUA and Cooperative will continue to manage the scheme after its expansion. The chart below shows the organizational structure of the WUA and the scheme arrangement.
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\n\n
The following existing documents should be reviewed:
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The irrigation and drainage design study aims to address water management issues in Karambi-Rwagitima scheme. The region faces challenges such as water scarcity, inefficient irrigation practices, and inadequate drainage systems, impacting agricultural productivity and environmental sustainability. This study intends to provide comprehensive solutions for optimizing water usage, enhancing irrigation efficiency, and mitigating flooding through improved drainage systems.
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The inception stage will consist of:
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The methodology will consist of the followings:
\n\nDesk Review: Review existing literature, reports, and data on the region's water resources, irrigation practices, and drainage systems.
\n\nSite Visits and Surveys: Conduct field visits to assess the current irrigation and drainage infrastructure, gather data on water sources, usage, and land characteristics, and engage with local stakeholders.
\n\nHydrological and Hydraulic Analysis: carry out the preliminary analysis of hydrological data to understand water availability, conduct hydraulic modelling to simulate irrigation and drainage systems' performance, and assess the impact of proposed interventions.
\n\n\n\n
Identify Stakeholders: Begin by identifying all relevant stakeholders who may be affected by the study or have a vested interest in its outcomes. This includes local communities, water user associations, governmental agencies, non-governmental organizations (NGOs), businesses, and other relevant groups.
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Develop a Stakeholder Engagement Plan: Create a comprehensive plan outlining how stakeholders will be engaged throughout the study process. This plan should include clear objectives, methods for engagement, communication strategies, timelines, and resources required.
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Stakeholder Consultation: Engage with farmers, local authorities, water management agencies, and other stakeholders to understand their needs, gather feedback on proposed designs, and ensure alignment with community priorities.
\n\nTechnical Design: List and assess the designs alternatives for irrigation and drainage systems, incorporating best practices, modern technologies, and cost-effective solutions.
\n\nEnvironmental and Social Impact Assessment: Assess the potential environmental and social impacts of the proposed interventions and list the potential mitigation measures.
\n\nFinancial Analysis: Estimate the costs associated with the listed potential design alternative, including capital investments, operation, and maintenance expenses, and analyze the economic viability of the project.
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The data to be used during the design study will be reported at the phase of inception. The data to be collected will include but not be limited to:
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The Consultant shall:
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At the Inception Phase the consultant will identify and carry out the preliminary selection to come up with three to four promising alternative that will be analysed in the Interim Phase. When evaluating design study alternatives to upgrade and rehabilitate irrigation dams and their command areas, the following factors will be considered:
\n\nBefore proceeding to the interim design phase, the 3 selected alternatives from the Inception Study phase will be compared and analyzed to determine the most suitable to be further studied in the interim design phase.
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1. Executive Summary
\n\nProvide a concise overview of the study, including its purpose, objectives, key findings, and recommendations.
\n\n2. Introduction
\n\nBackground: Provide context for the study, including the need for irrigation/drainage and the significance of the design study.
\n\nObjectives: Clearly state the objectives of the study.
\n\n3. Scope of Work
\n\nOutline the scope of the study, including the geographical area covered, irrigation and drainage systems to be assessed, and design parameters to be considered.
\n\n4. Methodology
\n\nDescribe the approach and methods used for data collection, analysis, and design, including any tools or models to be utilized.
\n\n5. Stakeholder Engagement
\n\nDiscuss the stakeholders involved in the study and their roles, as well as any consultations or workshops conducted.
\n\n6. Data Collection and Analysis
\n\nPresent the data collected during the study, including information on water resources, land use, soil characteristics, and existing irrigation infrastructure. Summarize the analysis conducted on this data.
\n\n7. Irrigation System Assessment
\n\nProvide an assessment of the existing irrigation and drainage systems, including their efficiency, effectiveness, and sustainability.
\n\n8. Design Study
\n\nOutline the proposed designs alternatives for improving or expanding the irrigation and drainage systems including technical specifications, cost estimate, preliminary financial and economic analysis, and potential environmental impacts.
\n\n9. Weighing and ranking all design alternatives identified
\n\nSystematically weigh and rank design alternatives to make well-informed decisions that align with project objectives and stakeholder requirements. It is done by: Defining Criteria, Assigning Weights on criteria, Evaluating Alternatives, Normalizing Scores, Calculating Weighted Scores, Ranking Alternatives, Sensitivity Analysis, Decision Making on selection of best alternatives to carry forward to the next stage of Interim Report.
\n\nDocument the entire process, including criteria selection, weights assignment, evaluation methodology, results, and the rationale behind the final decision. This documentation serves as a reference for future projects and ensures transparency in decision-making.
\n\nSometimes, it might be necessary to iterate through the process, especially if new information becomes available or if stakeholders change their priorities. Stay flexible and be prepared to adjust your approach accordingly.
\n\n10. Risk Assessment
\n\nIdentify potential risks and challenges associated with the proposed designs, along with strategies for mitigation.
\n\n11. Conclusion
\n\nSummarize the key findings of the study and reiterate the proposed recommendations.
\n\n12. Recommendations
\n\nProvide actionable recommendations based on the findings of the study, including suggestions for further research or implementation.
\n\n13. Annexes
\n\nInclude any supplementary information, such as maps, tables, or technical drawings, in the annexes.
\n\nThe purpose of the Interim Study is develop alternatives selected from the Interim Report for expanding the command area, storing more water, and draining flooded areas as described in more detail below:
\n\nIf this additional water is not enough to supply the expanded command area, the Consultant will carry out preliminary studies of potential dam sites to determine which sites are viable. The feasibility and detail design of any such dams will the subject of a follow-on study.
\n\nBefore proceeding to the Detail Design phase, the selected alternatives from the Interim Study phase will be compared and analyzed to determine the one most suitable to be further studied in the Detail Design phase.
\n\nThe purpose of this assessment is to understand the socio-economic profile of the beneficiary and potentially affected communities, to enable project design to meet their development needs and mitigate negative impacts. This assessment shall serve as a baseline that will help project planning, diagnostic monitoring, and impact evaluation purposes that should result into:
\n\nUsing internationally recognized methodologies/standards, the Consultant shall:
\n\nThe information obtained from the surveys will be used as a baseline for conducting a project socio-economic impact assessment. Combined with other technical studies, the outcome of this task should be adequate enough to be used as input for “with project” and “without project” scenario evaluations at the economic and financial analysis stage.
\n\nIn addition, the Consultant will identify the project communication needs and propose the appropriate communication strategy using the above information.
\n\nFor any new areas proposed for expansion of the command area, the Consultant shall:
\n\nThe Consultant shall then:
\n\nTo assist landowners, farmers, or agricultural professionals to take decisions regarding soil management practices, land development strategies, and crop production methods tailored to the specific agro-climatic conditions of the site to optimize productivity and sustainability over time, the following soil characteristics assessment will be conducted:
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The Consultants shall collect baseline information on the type of soils, topography, and land-use patterns; analyze water-use patterns (rain-fed crops, irrigated crops, drainage, surface, and groundwater extraction); examine existing field-crop production and soil management practices; establish and delineate major cropping pattern zones (considering types of irrigated crops grown, crop calendar and cropping intensity); propose schedules of crops for consideration; estimate expected yields and crop water requirements for alternative cropping programs, and examine the existing Agricultural Support Services. The assessment will cover:
\n\nThe Consultant will also analyze the gender division of labor in irrigated agricultural production for each socio-economic group, and identify the needs of both women and men related to proposed agricultural activities. Based on the analysis, the Consultant shall formulate the cropping and irrigated agriculture development plans for the proposed schemes including the potential distribution of land areas between the small-scale individual farms and large-scale commercial farms. Also, identify suitable and appropriate cropping patterns for each type, estimate farm-level crop production volumes, input and production costs, farm budget as well as gross and net returns, and generate incremental benefit estimations for use in the feasibility level economic and financial analyses.
\n\nThe Consultant shall carry out the following tasks for the existing dams:
\n\nIf the above analyses for raising the existing dams show that even more water is needed, follow the same steps to determine which of the proposed dams can supply the required water at the lowest cost.
\n\nGeological investigations for raising the existing dams will be conducted with a combination of geophysical explorations and test pits at reasonable intervals (minimum number of test pit:1 per 400Sq meter with two times height of the designed embankment) to determine:
\n\nField Investigations will include but not be limited to:
\n\nGeological investigations for the proposed dam sites will be conducted with a combination of geophysical explorations and test pits at reasonable intervals to determine:
\n\nThe Consultant shall identify and geo-reference crucial soil and rock features and establish the engineering properties of rocks and soils, surficial deposits, and tectonic-structural patterns. The extent, depth, and type of exploration will depend on the complexity of the geology and the size and type of dam as conceptualized by the Consultant. Field investigations shall be the same as those listed above for existing dams.
\n\nThe final output of this task will be a detailed report on the project geology/geotechnical aspects, with engineering properties for further use in the hydraulic and structural design of the dam.
\n\nGiven the existing concerns of land degradation and erosion within the project areas, the Consultant will assess the sediment regime and total sediment transport of the river system in the project areas. This will include the determination of the sediment (suspended and bedload) yield. Additional sediment data shall be collected during the consultancy, forecasting of dead storage volume and the future rate of reduction of the live storage and reservoir trap efficiency, which will require limited sediment sampling to the extent possible.
\n\nOther than design against storage depletion, this analysis should also aid the subsequent design against increased loads on the dam, abrasion of outlet structures, and blockage of outlets which could cause interruption of water uses and reduce the ability of the dam to pass floods safely. It will also help to determine dead storage and sediment flushing outlet levels.
\n\nSediment load estimates should include projections of changes in upstream sediment release, based on upstream development plans.
\n\nThe sediment analysis should include the determination of historic sediment yields of the catchments to the existing reservoirs based on a comparison of the topographic surveys of the reservoirs before the dams were constructed to the bathymetric surveys conducted for this study.
\n\nFor the location of 6 potential dam sites that should be investigated to determine their viability for increasing storage for irrigation, meeting the demands of the current scheme, and supporting expansion of the scheme, refer to the map below.
\n\nThe consulting firm shall carry out a cost analysis and recommend to the client the most economical among the options analysed.
\n\nFor the existing command area investigate the following:
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For the expansion command area the objective is to identify/verify, evaluate, and physically delineate the areas that can be potentially developed for irrigated agriculture and be added to existing irrigated areas to be improved with proper irrigation and drainage. The area that can potentially be irrigated depends primarily on the ability to control floods but also on the availability and suitability of soil/land and water, combined with the irrigation water requirements, and crops and cropping patterns that are feasible.
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The Consultant shall first evaluate and fully understand the problems of the existing rice irrigation scheme (flood in one season with the destruction of hydraulic structure and water shortage in another season), and prepare a report on recommended improvements for the scheme with particular attention to the lowest around 475 ha which suffers prolonged flooding.
\n\nOne of the irrigation methods to be considered especially in the most wet/flat areas is surface and subsurface irrigation by controlling the water level in the drains to maintain a groundwater level at the recommended depth of the crop root zone.
\n\nThis task will thus include:
\n\nPropose preliminary farm models with options for the type of operation (i.e. from smallholder farmer plus family labor to emergent commercial farmer with hired labor and large-scale mechanized commercial farmer), considering private and government-owned land, options and need for relocation of farmers, options for O&M service providers, options for external investors, etc.
\n\nThis task aims to evaluate irrigation water demand under the most optimal scenario (supplementary and/or major irrigation) for the basic design parameters generated by the tasks above. The Consultant shall:
\n\nFor the areas that need levelling and drainage improvements, or surface irrigation development, the Consultant shall prepare:
\n\nFor the hillside expansion areas and the existing reservoir areas, the Consultant shall prepare ground survey-based topographic maps of the irrigation expansion areas on hillsides, with an appropriate scale and point density (to be approved by the Client) to accurately generate no greater than 1m contour intervals.
\n\nThe scope for command area development will include the following:
\n\nThe Consultant shall examine the reliability of the water supply, considering the various existing and future water uses, and identify appropriate water conveyance systems for different sections of the irrigation system to supply water to all parts of the land to be developed and recommend appropriate irrigation methods best suited for the command area. To adapt against potential adverse impacts of climate change and improve water management and use efficiency, the Consultant is expected to introduce such recent innovative water distribution options as using pipes for secondary and tertiary canals which allow for flow measurement, and regulating reservoirs which provide improved control of the main canal and reduce end spillage.
\n\nMoreover, the Consultant shall locate suitable irrigation water diversion structures in the command area and investigate pumping, storage, or diversion requirements and reservoir operations required for irrigation with due consideration of floods and siltation in the command area.
\n\nThe Consultant will prepare preliminary designs for major structural and hydraulic elements of the proposed irrigation system, including, the water conveyance system, on-farm water distribution system, drainage canals system, flood protection and control considering both structural, hydraulic safety, basin irrigation design in valley bottom for rice, furrow with hose on hillside and pressurized irrigation like sprinkler, micro-spray, drip and raingun with pressure booster system where applicable on hillside, etc.
\n\nThe Consultant shall take into consideration intensive labor engagement and the use of local construction capability in case labor is available and local materials during the design as necessary. The Consultant shall prepare the layouts and drawings of the different project components using AutoCAD software. The Consultant shall also prepare a schedule of quantities in line with the latest Civil Engineering Standard Methods of Measurement (CESMM), for use in preliminary cost estimates and the economic and financial analysis.
\n\nThe Consultant shall assess the demand and the development potential and prepare preliminary studies to introduce such multipurpose infrastructures as domestic water supply systems, hydropower plants (incl. associated hydro-mechanical appurtenances), livestock water supply, and fish farming as an integral part of each scheme as appropriate. Specialized studies and detailed analyses shall be carried out for each aspect of the multipurpose schemes.
\n\nBased on the need for flood control, water demand for irrigation, and multipurpose requirements, and resource availability, the Consultant will prepare preliminary designs of proposed dams including the following:
\n\nAccessibility and construction logistics are crucial considerations when planning a dam site. Here's a breakdown of key factors:
\n\nThis task aims to establish the following:
\n\nSite Selection: Choose a location with suitable geological conditions, such as stable bedrock, to support the dam structure. Accessibility to water sources and proximity to areas requiring water management are also important.
\n\nTransportation Infrastructure: Assess the existing transportation infrastructure, including roads, railways, and waterways, to ensure materials and equipment can be transported to the site efficiently. If necessary, upgrade or construct access roads to accommodate heavy machinery and construction traffic.
\n\nEnvironmental Impact: Evaluate the environmental impact of construction activities on the surrounding ecosystem, including wildlife habitats and water quality. Implement mitigation measures to minimize disruption and adhere to environmental regulations.
\n\nPower Supply: Ensure access to a reliable power supply for construction activities, such as electricity for machinery and lighting. Temporary power sources will be established when no power line is nearby.
\n\nWater Management: Develop a comprehensive water management plan to control water flow during construction and prevent flooding or erosion. This will involve diversion channels, cofferdams, or temporary storage reservoirs.
\n\nWorkforce Accommodation: Provide adequate accommodation facilities for construction workers near the dam site to minimize commuting time and facilitate round-the-clock construction operations.
\n\nMaterial Sourcing: Identify nearby sources of construction materials, such as aggregates, cement, and steel, to reduce transportation costs and environmental impact.
\n\nSafety Considerations: Prioritize safety throughout the construction process by implementing proper safety protocols, providing training to workers, and conducting regular inspections of equipment and structures.
\n\nCommunication Infrastructure: Establish reliable communication systems, including mobile networks and radios, to facilitate coordination among project stakeholders and emergency response teams.
\n\nLogistics Planning: Develop a detailed logistics plan that addresses procurement, storage, and distribution of materials, as well as scheduling of construction activities to optimize productivity and minimize delays.
\n\nThis task aims to establish the following:
\n\nThe Consultant will carry out topographical surveys with appropriate contour intervals for use in planning and capturing specific site features such as the proposed dam axis, spillway area, energy dissipation area, reservoir extent, surface area-volume-depth relationship, river channel profiles, and location of proposed intake for irrigation, water supply, livestock, and fish farming as appropriate. The survey will also capture site features such as existing infrastructure within the vicinity of the proposed dams and reservoir areas (roads, buildings, bridges, power lines, etc.), trees and vegetation, rock outcrops, etc.
\n\nProspective borrow areas for construction materials and aggregates shall be shown at a scale of 1:2,000 on high-resolution orthophoto-based maps. The Consultant shall survey cross-sections of the rivers and their flood plains with the project areas at intervals and locations deemed relevant for incorporation in the mathematical hydraulic models of the rivers for purposes of routing floods in the event of extreme spillway releases. A topographic survey of the reservoir area extent shall be done to an appropriate scale with contour intervals of no less than 1m up to an elevation of maximum water level + 10m. Dam design plan and cross-section drawings shall be prepared at a scale of 1:100 indicating the pertinent features to the head works.
\n\nThe Consultant shall:
\n\nThe consultant will prepare the ToR for recruitment of a consulting firm to carry out the feasibility and detail design studies for the new dams once it is determined that the raising of the existing dams cannot meet the irrigation water requirements, and a suitable site for dam construction is found.
\n\nThe draft detail designs include assessment of the dam location, dam catchment areas, the nature of soils/rocks and coverage, the runoff (mean and in exceptionally dry years), the storage capacity of the dam after raising and the relative water availability in the year round (mean and exceptionally dry), type of dam, type of soil under the dam and excavation/foundation depths at side to be raised, expected dam’s siltation and life cycle, draft detail designs of dam embankment, spillway, etc.
\n\nNote that the preliminary investigations shall include geotechnical investigation through drilling/digging to investigate type of soil/rock under the dam the side to be raised.
\n\nThe design for raising the dam will include instrumentation for monitoring and surveillance.
\n\nIt is also recommended that the Expert conduct testing quality of any surface water available in the area for a period to be recommended by the Expert to be sure of the quality.
\n\nThe task objective is to take stock of the baseline condition of the watersheds in the project areas and identify major erosion hotspot areas and interventions required to improve, protect, and maintain the watershed healthily and sustainably. This will in turn address sedimentation risks related to future depletion of storage.
\n\nThe Consultant should:
\n\n\n\n
The Consultant firm will study in detail the water catchment (upstream of each existing dam), the command area catchment, and the command area, identify all critical interventions required (short-term, medium, and long-term), and propose an integrated and comprehensive land husbandry plan for sustainability of the project. For planning and implementation of different land husbandry options to be proposed by the Consultant, a detail design with drawings where required should be prepared, the entire watershed shall be partitioned into 5 major categories, namely, water catchment, reservoir silt-trap zone, command area catchment, and command area.
\n\nGIS Analysis and Mapping
\n\nAs part of the land husbandry study, the following maps shall be prepared:
\n\nThe Consultant firm shall review existing land-husbandry technologies being used by the Project and shall propose improvements for each slope/soil depth category suitable for each site to reduce soil erosion and safely convey runoff to streams and waterways, increase rain-fed crop production, and protect infrastructure. Typical design drawings shall be developed for each technology.
\n\nThe consultant shall analyze the use of the catchment area and propose a management plan considering the role of all stakeholders that intervene in the command area. The proposed management plan shall be elaborated considering but not limited to the following activities:
\n\nAfter analysis, the consulting firm shall propose the rules and regulations that should strengthen the best practices of catchment management once abided to.
\n\nThe Consultant will analyze the environmental and social aspects including land acquisition and resettlement sensitivities in each project area and, through the consideration of alternate project designs, develop project proposals that avoid or minimize potential adverse environmental impacts. Specifically, the Consultant should:
\n\nThe assessments will be guided by the national environment including land acquisition and resettlement-related legislation as well as World Bank safeguards.
\n\nThe depth of the assessment will be sufficient to adequately inform the development of alternate project designs and the selection and justification of the preferred alternatives. Project alternatives that substantially convert or degrade important natural habitats should not be considered unless they include equivalent habitat restoration and maintenance within the project area or elsewhere.
\n\nA separate procurement for detailed Environmental and Social Assessment is being undertaken by the Client. The Consultant will coordinate his work with the Environmental and Social Assessment carried out under this separate consultancy and have feedback and incorporate the findings and recommendations of that study in this report.
\n\nDesign features to avoid adverse impacts, minimize land acquisition and involuntary resettlement, or enhance environmental/natural resource services are to be clearly noted in the description of preferred project alternatives, with suitable maps. Acceptability of the final project design will depend not only on its technical and financial feasibility but also on its environmental and social suitability.
\n\nThe Consultant shall identify and value the costs and benefits that will arise with the proposed project for purposes of comparison with the situation as it would be without the project and determining the incremental net benefit arising from the project investment. This will involve preparation of financial cost estimates for the various project options and components with expenditure schedules for capital costs, replacement costs, O&M, management costs, etc. for all activities and services. A summary of the financial and economic cost estimates shall be provided in a tabular form and appropriately classified and discussed. All cost estimates must show the foreign and local currency requirements; taxes and subsidies shall be identified and their implications analyzed; physical and price contingency allowances should be quantified appropriately for each component/activity of the projects.
\n\nThe Consultant should prepare estimates of project benefits, which should include: direct/indirect benefits, tangible benefits (arising either from an increased value of production or from reduced costs), intangible benefits (such as new job opportunities, improved access to domestic water supply and power generation as appropriate through availability of storage etc.). The Consultant will also estimate secondary benefits created or costs incurred outside the project (using shadow pricing techniques/non market valuation), so that they can be attributed to the project investment, in the economic analysis. Residual values must be calculated. Specifically for the storage reservoir, the Consultant will identify multipurpose benefits deriving from upstream storage. They will propose a number of scenarios that differ in terms of the use of the stored water (irrigation, flood management, municipal and livestock water supply, etc.) and that maximize the returns on investment in storage. Scenarios should include sensitivity tests involving climate change scenarios.
\n\nThe Consultant shall:
\n\nThe key information for the project shall be presented in tabular format together with key environmental and social information. The Consultant should also provide documented analysis in Excel spreadsheets and based on this analysis make final recommendations on the way forward.
\n\nThe Consultant will prepare the feasibility study and preliminary design reports for the scheme, which shall document the studies and investigations carried out, findings and information. The reports shall contain firm statements on the technical, economic/financial and environmental and social sustainability, and recommendations on project suitability and outlook, if necessary through a multi-criteria analysis. The reports shall include concise executive summaries to make the report more accessible to the public. The results of the investigations shall be compiled and appended either to the report or in a separate volume of the feasibility studies. This volume will aim at evidencing that the amount of investigation carried out brings a sufficient understanding of the site conditions to finalize the project layout and cost estimate with an acceptable level of contingencies at feasibility level. The reports will form a decision point on whether to advance the studies, in case viable options have been identified, or terminate the studies in case all options are non-feasible. In the former, the Consultant in consultation with the Client and stakeholders shall agree on the best design alternatives/layouts, for which detail designs shall subsequently be prepared.
\n\n1. Introduction:
\n\nBrief overview of the project.
\n\nPurpose of the interim report.
\n\nOutline of the report structure.
\n\n2. Project Objectives:
\n\nClearly stated objectives of the design project.
\n\nAlignment with broader project goals and stakeholders' requirements.
\n\n3. Methodology:
\n\nDescription of the approach taken in designing the irrigation and drainage systems.
\n\nExplanation of any tools, software, or models used for analysis and design.
\n\n4. Site Analysis:
\n\nDetailed analysis of the site including socio-economic, hydrology, topography, soil types and agronomy, climate data, water sources, financial and economic study and other relevant factors.
\n\nIdentification of constraints and opportunities for the design. Rank 3 design alternatives recommended at inception phase and recommend the best one to undergo the final detail design
\n\n5. Irrigation System Design:
\n\nDesign considerations for the irrigation system including water requirements, crop types, and distribution methods.
\n\nLayout and specifications of irrigation infrastructure such as pipes, pumps, valves, and sprinklers.
\n\n6. Drainage System Design:
\n\nDesign of drainage system to manage excess water, prevent waterlogging, and soil erosion.
\n\nComponents of drainage system including channels, drains, and outlets.
\n\n7. Cost Estimates:
\n\nEstimation of costs associated with the design, installation, and maintenance of irrigation and drainage systems.
\n\nBreakdown of costs for materials, labor, equipment, and other expenses.
\n\n\n\n
8. Progress Summary:
\n\nOverview of progress made in the design process.
\n\nMilestones achieved and remaining tasks.
\n\n9. Challenges and Mitigation Strategies:
\n\nIdentification of challenges encountered during the design process.
\n\nStrategies implemented or proposed to address these challenges.
\n\n10. Conclusion:
\n\nSummary of key findings and outcomes of the interim design report.
\n\nNext steps in the design process.
\n\n11. References:
\n\nList of sources referenced in the report including technical documents, research papers, and relevant literature.
\n\n12. Appendices:
\n\nAdditional supplementary information such as maps, calculations, data tables, and technical drawings.
\n\nThe objective of this phase is to prepare the detail design for the selected alternatives presented in the Interim Study including a draft and final detail design report, design drawings, bill of quantities, unit price market survey, tender documents, technical specifications, and terms of references for hiring both a contractor and a supervisor. If adding a new dam is one of the selected alternatives, the dam will not be part of the detail design but the command area improvements will be designed considering the future requirements for when the dam is constructed.
\n\nIntegrating climate change adaptation measures into irrigation detail designs for hydraulic structures and drainage systems is essential for ensuring the resilience, efficiency, and sustainability of agricultural water management in the face of changing climatic conditions. This proactive approach can help mitigate risks, safeguard agricultural productivity, and promote sustainable development in the long run.
\n\nThe design of all hydraulic structures and drainage system will consider the climate change adaptation measures
\n\nHydraulic structures such as dams, canals, and reservoirs need to be designed to withstand these extreme weather events to ensure efficient water management and prevent flooding or water scarcity.
\n\nDesigning efficient hydraulic structures and drainage systems can help minimize water loss and optimize water distribution, ensuring agricultural productivity even in hotter climates.
\n\nHydraulic structures and drainage systems need to be resilient enough to withstand these events to prevent infrastructure damage and ensure continuous water supply for irrigation.
\n\nClimate change may also lead to shifts in crop suitability and planting seasons. Irrigation systems must be adaptable to accommodate these changes, allowing for flexibility in water management and crop selection to optimize agricultural productivity.
\n\nHealthy ecosystems play a crucial role in regulating water cycles and supporting sustainable agriculture. By incorporating climate change adaptation measures into irrigation designs, such as preserving natural wetlands or implementing green infrastructure, it is possible to enhance ecosystem resilience and ensure long-term water availability for irrigation purposes.
\n\nIncorporating climate change adaptation measures into irrigation designs helps protect long-term investments in agricultural infrastructure. By building resilience into hydraulic structures and drainage systems, the risks associated with climate-related impacts are minimized, ensuring the longevity and effectiveness of irrigation projects.
\n\nThe consultant will carry out the assessments of the impacts on communities, strategies for minimizing negative impacts, and provisions for compensation, livelihood restoration, and assistance to affected communities.
\n\nThey will focus on managing and mitigating the environmental and social impacts of the project by including the measures to minimize pollution, protect natural habitats, manage resources sustainably, and address social concerns such as community health, safety, and cultural heritage. They will design the monitoring and evaluation mechanisms to ensure compliance with environmental and social standards throughout the project lifecycle.
\n\nThe Consultant will improve the topographical field survey of the interim phase for the selected alternative, and produce the following deliverables:
\n\nGeneral plans and profiles showing the infrastructure and alignment of the proposed catchment areas and the actual dam sites. (These shall be prepared in AutoCAD format as well as superimposed on Google Earth (KML file), Arc GIS readable format (shape file format). The plans view superimposed on Google Earth on top of the page the longitudinal profiles on the lower part of the page then the cross-section on a separate page, all shall show features such as rivers, streams, farms, valleys, marshy areas, gullies, rock (if visible), etc.), The plans and profiles shall be subdivided into a length of not more than 500 meters per sheet on A0 size drawings. All font sizes used shall be readable on A3 drawings.
\n\nAll data on actual survey points shall be provided in soft copy in a format readable by AutoCAD, Civl3D, ArcGIS and other standard software design and surveying packages. All survey points shall have an x, y and z value tied to the local coordinate system.
\n\n\n\n
The drawings are made by:
\n\nDrawings are made by topographical layouts and hydraulic structures drawings.
\n\nTopographical layouts (A0): These layouts will include:
\n\nThe surveying will follow a grid of 25m x 25m (addition to the particular points) and the contour lines will be plotted every 25cm for marshland and 50 cm for hillside of equidistance. The topographical surveys will include also:
\n\nImplementation layouts (A0 format):
\n\nImplementation layouts will be developed on the basis of topographical layouts and all the basic data allowing, on one hand to accurately calculate the volume of land related to earthworks irrigation canals (primary and secondary), drainage channels and roads as well, and on other hand to determine the number of structures and estimate the size and the quantity. These include:
\n\nPrepare the detail design of the dam including but not limited to: Detailed topographic survey of the dam site by using a ‘Total Station’ surveying equipment, the Production of a detailed contour plan in electronic format with scale of 1:100, confirmation of embankment length and elevation, provide detailed geotechnical investigation of dams structures, soil investigation and borrow pit identification and suitability, design solution optimisation, production of required detailed technical designs and drawings with related excavation and backfill quantities by using computer aided design, prepare self-standing plans for dam raising construction supervision, quality assurance, instrumentation, operations and maintenance, and emergency preparedness, in order to meet the requirements of the World Bank safeguard policy on safety of dams.
\n\nPrepare the detail designs of the key water-intake structures (weirs, pipes and canals…). Provide detail designs and drawings for different components including: intake structure from the dam; feeder canal diversion weir; main delivery pipes; flood protection and sedimentation control structures; and ancillary infrastructure such as electricity if necessary and access roads. Efforts should be made to design simple cost-effective structures and equipment that can easily be operated and maintained by the farmers. Assessment should be made of the need for cost-effective canal lining where technically required.
\n\nPrepare detail designs for the main canals and related structures. The design should be prepared using (a) slope stability analysis for prevention of landslides along the canals; (b) hydraulic analyses including assessment of water losses at different reaches of the canal/pipes; and (c) suitable design parameters for the canals/pipes including side slopes, cross-sections, and freeboards, diameters, friction losses, protection drainage, crossing points etc. Assessment should be made of the need for cost-effective canal lining where technically required.
\n\nReview and refine the design capacity of the irrigation systems; prepare the design of secondary, tertiary, and other distribution control structures; conduct hydraulic and stability analysis of the individual structures to ensure proper distribution of water in the canal/pipe networks for better valorization of plots. Hydraulic and distribution structures are to be designed for their ability to transparently and accurately convey water to their respective command areas. Determine suitable locations and prepare detail designs for structures that may be required along the canal/pipe. Recommend the type of construction materials to be used for structures such as culverts, road crossings, outlets, bridges, inverted siphons, flumes, and drop structures. Use standard type of structures to facilitate future operation and maintenance.
\n\nIt is to be noted that the consulting firm should identify the source and location with coordinates of materials to be used during construction with estimated quantities.
\n\nPrepare the detail design of drainage and flood control networks. These will be mostly surface drainage and flood control structures. sub-surface drainage may be proposed and designed when deemed necessary.
\n\nFollowing the post-harvest and office structures need assessment conducted during interim stage, the Consultant will prepare the detail design of such structures that meet community/users needs (e.g., roads, power, water distribution networks and office buildings, post-harvest and handling facilities with basic utilities, etc.).
\n\nTo ensure stakeholder-wide appreciation and ownership of the assignment outputs and recommendations, the consultant is expected to organize a coordination workshop to present the draft designs to the client and stakeholders. During this workshop, the client will ensure all logistics of the participants
\n\nBased on the comments provided on the draft detail designs and outcome of the stakeholder workshop, the consultant shall prepare detail designs of dams and command areas and related structures. These include preparations of detailed drawings, detailed unit price market survey, BOQs, technical specifications, cost estimates, and bidding documents.
\n\nAfter incorporating the comments in the final designs, the consultant are expected to organize a coordination workshop to present the final designs and outputs to client in technical workshop, during this workshop the client will ensure all related logistics.
\n\nRevisit and refine the estimates of irrigation requirements for the selected irrigation technologies to be applied, taking into account of various irrigation efficiencies that are likely to be achieved, prepare detail design drawings including longitudinal plan, profiles, and cross-sections of the main and tertiary canals/secondary pipes and typical designs for their respective structures. Prepare design of three (3) representative tertiary blocks including tertiary canals and appropriate on-farm distribution systems.
\n\nPrepare suitable technical specifications for the use of materials, workmanship, inspection schedules, plant, and equipment in the construction of irrigation infrastructures to allow the Client to prepare tender documents and select the contractors. Reference to brand names, catalog numbers or other details that limit any materials or items to a specific manufacturer is not allowed unless stated that is must be “equal or better”.
\n\nConsultant shall prepare bills of quantities and project cost estimates based on unit price of materials obtained during the market survey for the final detail design report clearly indicating activities to be carried out by contractors.
\n\nFor each scheme, the consultant shall prepare separate detailed implementation schedules for activities to be carried out by contractors.
\n\nA draft of the detail design report will be circulated for consultation to the Client and other key stakeholders prior to moving on to the final detail design report. The report shall include the following elements:
\n\nTitle Page:
\n\nTitle of the report
\n\nName of the organization or project
\n\nDate of submission
\n\nName(s) of author(s) or team members
\n\n1.Table of Contents:
\n\nList of sections and subsections with page numbers
\n\n2.Executive Summary:
\n\nBrief overview of the project
\n\nSummary of key findings and recommendations
\n\nHighlights of the design approach and outcomes
\n\n3.Introduction:
\n\nBackground information on the project
\n\nObjectives and scope of the design study
\n\nPurpose of the report
\n\n4.Methodology:
\n\nDescription of the approach taken in the design study
\n\nExplanation of tools, techniques, and methodologies used
\n\nJustification for chosen methods
\n\n5.Requirements Analysis:
\n\nDetailed discussion of the requirements gathered for the project
\n\nPrioritization of requirements
\n\nTraceability matrix linking requirements to design elements
\n\n6.Design Considerations:
\n\nFactors influencing the design decisions
\n\nConstraints and limitations
\n\nRisk analysis and mitigation strategies
\n\n7.System Architecture:
\n\nHigh-level overview of the system architecture
\n\nDiagrams (e.g., block diagrams, flowcharts) illustrating the system components and their interactions
\n\nDescription of subsystems and their functions
\n\n8.Detailed Design:
\n\nDetailed description of each subsystem/component
\n\nTechnical specifications and design parameters
\n\nDesign rationale and trade-offs considered
\n\n9.Implementation Plan:
\n\nTimeline for implementation
\n\nResource requirements (e.g., personnel, materials, equipment)
\n\nDependencies and milestones
\n\n10.Testing and Validation:
\n\nPlan for testing the designed system
\n\nTest scenarios and expected outcomes
\n\nValidation criteria and acceptance criteria
\n\n11.Cost Analysis:
\n\nBreakdown of costs associated with design, development, and implementation
\n\nCost-benefit analysis
\n\nConsideration of budget constraints
\n\n12.Conclusion:
\n\nSummary of key findings
\n\nReflection on the design process
\n\nRecommendations for future improvements or iterations
\n\n13.References:
\n\nList of sources cited in the report
\n\nStandards or guidelines referenced
\n\n14.Appendices:
\n\nSupplementary information such as detailed calculations, additional diagrams, or supporting data
\n\n\n\n
While conducting this assignment, the consultant will provide the client with short periodic progress updates. However, the client may request the consultant at any time to present any desired clarification about the progress of the assignment when it is determined to be necessary.
\n\nThe Consultant will produce a series of reports in English during the assignment. All the reports will be prepared in Word format with tables and graphs prepared in Excel format as well as Maps and design drawings in shapefile and CAD formats. All reports to be of internationally accepted standards. All the raw data (calculation notes) collected will be submitted to Client. The reports will make full use of diagrams, Gantt Charts, photos, tables etc to make the reports accessible to a wide readership, also whose first language might not be English. The report will be submitted to SPIU-CDAT/RAB in printed copies, along with an electronic copy for evaluation and approval.
\n\nThe Consultant shall arrange and make PowerPoint presentations, of the reports, maps and drawings, to the Client and other key stakeholders at workshops no more than 2 weeks after each submission.
\n\nThe Consultant will be expected to employ the most effective methodology and standards to achieve results with optimal national stakeholder involvement. In addition the Consultant will be expected to:
\n\nInternational Standards shall be used for the studies, and their application shall be appropriately referenced. ICOLD dam design criteria shall be used to guide the definition of design floods, earthquakes, sediment management etc.
\n\nThe Consultant will produce the following reports and make presentations of the same to the Client:
\n\n| \n\t\t\t Report \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t No of Copies \n\t\t\t | \n\t\t
| \n\t\t\t Inception Report \n\n\t\t\t(1months) \n\t\t\t | \n\t\t\t\n\t\t\t Contains the updated work plan, state of mobilization, refined work methodology and understanding of assignment, specify submission dates for each of the required technical reports in draft form, issues identified for Client’s attention, proposed content and structure of the various reports. The proposed project schedule shall be broken down by tasks and sub-tasks and presented in Gantt chart form. A presentation shall be made by the Consultant 2 weeks after commencement to review and approve the report. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Interim Report \n\n\t\t\t(3 Months) \n\t\t\t | \n\t\t\t\n\t\t\t The report will contain progress made, including details of the project area, links with existing institutions, lessons from similar projects, an assessment of constraints and opportunities, preliminary results from field investigations and surveys, preliminary findings of the various water demand assessments, and clear approach that will be taken to analyse and compare the different alternatives. The report will be complete including all information required by this TOR with only minor changes expected for the final submittal. The report will contain a detailed executive summary, a complete technical description of each alternative analysed, including justification, technical and financial analysis, computation, drawings, figures and maps as well as detailed reports on all subjects treated in the scope of the study. A presentation shall be made by the Consultant 4 months after commencement to review and approve the report. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Final \n\n\t\t\tinterim Report \n\n\t\t\t\n\n\t\t\t (1 Month) \n\t\t\t | \n\t\t\t\n\t\t\t Comments received after the presentation of the draft interim report will be addressed and the final report submitted 5 month after commencement. A final presentation is not expected unless there are significant changes made. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Draft detail design report technical specification and unit price market surveying (2 months) \n\t\t\t | \n\t\t\t\n\t\t\t The draft final report of selected alternative will provide details of in-depth investigations on all aspects of the project. It will include all calculations notes, layout maps, drawings, bill of quantities, and updated financial analyses. These reports will be the basis of engineering works that will be conducted by the contractors. A presentation shall be made by the Consultant 2 months after approval of the interim report and selection of best scenario. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Final design report (1 month) \n\t\t\t | \n\t\t\t\n\t\t\t Following comments from the Client, the Consultant will prepare and compile tender documents incorporating general, specific and technical conditions of contract, specifications, bill of quantities, tender drawings and operation and maintenance manuals. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Monthly progress reports (1st week of every month) \n\t\t\t | \n\t\t\t\n\t\t\t 1-2 page maximum comprising a narrative and bar charts or other graphic presentation, showing details of the Consultant’s progress, changes in the assignment schedule, impediments and proposed remedies will be submitted on a monthly basis. Reports should include a financial summary, indicating amounts invoiced, amounts disbursed, and any other pertinent financial details. \n\t\t\t | \n\t\t\t\n\t\t\t 2 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
Three workshops will be organized to discuss the submitted reports. The workshops will be facilitated by the Client. At each workshop, the Consultant’s key experts will make PowerPoint presentations and provide concise reports for discussion.
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Note: The abovementioned workshops are different from the expected stakeholder public consultative meetings and/or workshops to be organized and facilitated by the Consultant in the project-affected areas for information gathering (as part of Consultant’s fieldwork) and stakeholder review and comments on draft documents during the course of the assignment.
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The study team should be comprised of experienced professionals which will include national/regional/international Consultants as necessary to ensure study relevance and effectiveness. The team should reflect an appropriate mix of disciplines, education, skills and experience, an understanding of underlying development issues, and regional experience. The team should be made up of specialists each with relevant qualifications in the corresponding disciplines and experience in undertaking studies related to irrigation development and watershed management.
\n\nThe areas of expertise required include: irrigation engineering and agriculture development, watershed management, rural development, civil/infrastructure/hydraulic engineering, hydrology, financial and economic analysis, geotechnical engineering, institutional analysis and environmental and social impact assessment. The Consultant may optimize their personnel to demonstrate the competencies required for the assignment. The time input and qualifications of the key experts are as follows:
\n\n| \n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t Person-Months \n\t\t\t | \n\t\t\t\n\t\t\t Competences \n\t\t\t | \n\t\t
| \n\t\t\t Team Leader (Dam Design/ Civil Engineer) \n\t\t\t | \n\t\t\t\n\t\t\t 12.5 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Civil/Hydraulic Engineering, or related field with a minimum of 15 years’ experience in water resources planning and design and construction supervision of hydraulic structures such as dams, hydropower projects and irrigation systems and have experience in designing World Bank or other IFI financed irrigation projects in recent years; strong coordination and leadership skills with proven record over past five years. \n\t\t\t | \n\t\t
| \n\t\t\t Irrigation and Drainage Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualification in irrigation, water resources, or hydraulic engineering, with 10 years’ experience in the planning and design and construction supervision of irrigation and drainage systems. \n\t\t\t | \n\t\t
| \n\t\t\t Agricultural Planner/ Agronomist \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Agronomy or related sciences with at least 7 years of work experience in commercially oriented irrigation or irrigated agriculture development projects. \n\t\t\t | \n\t\t
| \n\t\t\t Structural Engineer \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Structural Engineering and at least 7 years of experience as structural engineer for design and construction supervision of hydraulic infrastructure projects. \n\t\t\t | \n\t\t
| \n\t\t\t Geotechnicall Engineer \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Geotechnical Engineering and at least 7 years of experience in geotechnical investigations, design and construction supervision of hydraulic infrastructure projects. \n\t\t\t | \n\t\t
| \n\t\t\t Hydrologist/ Hydro-geologist \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualification in water resources /hydrology, and at least 5 years’ experience in use of water resources models for surface and groundwater assessments as well as experience in use of GIS/remote sensing in river basins. \n\t\t\t | \n\t\t
| \n\t\t\t Soil Specialist/ Pedologist \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in soil sciences and at least 5 years’ experience in soil investigation for irrigation and watershed projects \n\t\t\t | \n\t\t
| \n\t\t\t Land-husbandry specialist \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in soil sciences, agroforestry and at least 5 years’ experience land husbandry for irrigation and watershed projects \n\t\t\t | \n\t\t
| \n\t\t\t Economist/ Financial Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in economics, and at least 5 years of work experience on development projects, specifically in economic and financial analysis of water resources development projects; and has experiences in irrigation water tariff assessment and design \n\t\t\t | \n\t\t
| \n\t\t\t Surveyor \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in surveying with demonstrated experience in use of remote sensing/GIS applications. Minimum of 5 years’ experience in engineering surveys. \n\t\t\t | \n\t\t
| \n\t\t\t Social development specialist \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in sociology, development studies or related fields 5 years of work experience. The Specialist will ensure that socio-economic and gender issues are appropriately included during the project preparation/design stage. \n\t\t\t | \n\t\t
| \n\t\t\t Environmental Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualification in Environment studies or related fields and at least 5 years work experience in Environmental Assessments. Knowledge of World Bank Social and environmental safeguards is a must. \n\t\t\t | \n\t\t
| \n\t\t\t Total Man-Months \n\t\t\t | \n\t\t\t\n\t\t\t 50.5 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
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Data and documentation on hydrological, meteorological, water quality and other relevant aspects of the river basins which the Client may have will be availed to the Consultant; however, the Consultant has the ultimate responsibility for collecting the required data and documentation which cannot be made available by the Client from official sources. The Client will:
\n\nProposals should indicate how the funds will be best utilized to achieve the objectives of the assignment. Whilst all of the Consultant’ costs incurred in their participation, supporting the arrangement and running of national and district workshops must be included in the Consultant’s financial proposal, the costs of holding the workshops themselves (costs of venue, participants’ expenses such as transport and accommodation, materials etc.) will be met by the Client and should not be included in the Consultant’s financial proposals. The costs of all other consultations, meetings etc. required by the Consultant to adequately complete the assignment must be included in the financial proposals.
\n\nThe Consultant shall operate their own project office and shall bear all accommodation, local transportation, visas, and other costs necessary to carry out the assignment.
\n\nThe Consultant's fees shall cover the salaries of the entire staff of the Consultant employed on the study. The fees will include provision for all supporting staff and services necessary to carry out the work; hire of vehicles; procurement of equipment and direct costs for travel, freight, accommodation, report production and other expenses. The contract will be for a fixed lump sum and the Consultant will not claim any additional payments to compensate for exchange rate fluctuations or price escalation and delays in payments of not more than 90 days on the part of the Client.
\n\nThe amount and schedule of payment of fees will be in accordance with the terms and conditions of the contract agreement finally made between the Consultant and RAB/SPIU/CDAT Project. Notwithstanding this, the following schedule will be used as a basis for negotiation:
\n\n| \n\t\t\t Payment Number \n\t\t\t | \n\t\t\t\n\t\t\t Event \n\t\t\t | \n\t\t\t\n\t\t\t Percentage (%) \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved Inception Report, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved Interim Report, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved Final Detail Design Report and Tender documents, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t
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The Consultant will be required to demonstrate in their proposal evidence of adoption of the use of a Quality Assurance System (ISO 9001 or equivalent), as well as describe how quality control will be implemented in the course of the project.
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A comprehensive institutional assessment for sustainable management typically encompasses several key areas including policy/legal frameworks, institutional capacities, operation modalities, cost-recovery mechanisms, and training needs. During the consultancy services the following breakdown of each aspect will be considered:
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Review existing policies and legal frameworks related to the management of the institution or the subject matter.
\n\nAssess the adequacy, effectiveness, and alignment of these policies and legal frameworks with sustainability goals.
\n\nIdentify any gaps or inconsistencies that need to be addressed.
\n\nRecommend updates or new policies/laws as necessary to enhance sustainability and compliance.
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Evaluate the organizational structure of cooperative and water users association, roles, and responsibilities within the institutions.
\n\nAssess the human resources, expertise, skills, and knowledge available within the institutions.
\n\nIdentify strengths and weaknesses in terms of capacity to implement sustainable management practices of the scheme.
\n\nRecommend strategies to enhance institutional capacities through training, recruitment, or restructuring.
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Analyze current operational procedures and practices within the institutions.
\n\nAssess how effectively these operations support sustainable management objectives.
\n\nIdentify opportunities for improvement, optimization, or innovation in operational modalities.
\n\nRecommend changes or enhancements to operational processes to better align with sustainability goals.
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Review existing financial mechanisms for funding the institution's activities.
\n\nEvaluate the adequacy and sustainability of these mechanisms in covering costs associated with sustainable management.
\n\nIdentify alternative or additional revenue sources to support sustainable management initiatives.
\n\nRecommend adjustments to cost-recovery mechanisms to ensure long-term financial viability while promoting sustainability.
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Assess the current level of knowledge, skills, and competencies among staff related to sustainable management.
\n\nIdentify gaps in training and capacity-building initiatives.
\n\nDetermine specific training needs based on the institution's goals and priorities for sustainability.
\n\nDevelop a training plan that addresses these needs, including topics such as environmental conservation, resource management, policy implementation, and technical skills.
\n\nThe assessment should involve consultation with key stakeholders, including staff members, management, policymakers, and relevant external partners. It should also consider best practices, benchmarks, and relevant standards in sustainable management. The findings and recommendations should be documented in a comprehensive report, which serves as a roadmap for enhancing the institution's capacity for sustainable management. Ongoing monitoring and evaluation mechanisms should be established to track progress and adjust strategies as needed.
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