{"rows":20,"os":"0","page":"1","total":"113","procnotices":[{"id":"OP00467751","notice_type":"Request for Expression of Interest","noticedate":"10-Sep-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-09-29T00:00:00Z","submission_deadline_time":"09:00","project_ctry_name":"China","project_id":"P162178","project_name":"China Food Safety Improvement Project","bid_reference_no":"GD-FSS-GAMR-CS12","bid_description":"Guangdong Agricultural Product Quality and Safety Improvement (Demonstration) Project Information Technology Third-Party Service Package I (Supervision Services)","procurement_group":"CS","procurement_method_code":"CQS","procurement_method_name":"Consultant Qualification Selection","contact_address":"Address of EOI Submission: Huaxia Road No. 49-1, Tianhe District, Guangzhou, 51000, Guangdong, China","contact_ctry_name":"China","contact_email":"zhangzhi5@cgci.gt.cn","contact_name":"Zhang Zhi, Guo Hujun","contact_organization":"China International Tendering Co., Ltd.","contact_phone_no":"010 8116 8424","submission_date":"2026-09-10T00:00:00Z","notice_text":"

REQUEST FOR EXPRESSIONS OF INTEREST

INFORMATION TECHNOLOGY SUPERVISION SERVICES

for China Food Safety Improvement Project Guangdong Agricultural Product Quality and Safety Improvement (Demonstration) Projec

Country: People's Republic of China

Name of Project: China Food Safety Improvement Project

Loan No.: IBRD-92130

Assignment Title: Information Technology Supervision Services

Reference No.:  GD-FSS-GAMR-CS12

The Guangdong Administration for Market Regulation has received financing from the World Bank toward the cost of the China Food Safety Improvement Project Guangdong Agricultural Product Quality and Safety Improvement (Demonstration) Project, and intends to apply part of the proceeds for consulting services. The total estimated amount for this project is RMB 1.6003 million.

(I) Scope of Services

The service scope of this project covers the full-process supervision services for four informatization sub-projects, specifically including:

  1. The "Scan-to-Trace" Full-Chain Traceability Platform Project for Food in Key Fields (Categories);
  2. The "Yue-Shi-An Internet Plus Open Kitchens" System Construction Project;
  3. The Upgrade, Renovation, and Operation Project of the Emergency Real-Time Dispatch and Command System;
  4. The Capacity Building Project for Food-Related Personnel in Market Regulation.

(II) Service Content

The supervision service agency shall provide full-process supervision services for the implementation of the aforementioned four informatization sub-projects, assisting the project undertaking company and the user party in carrying out their work to ensure the achievement of the predetermined project goals. In accordance with supervision work specifications, the agency shall implement full-process control over project quality, schedule, investment, contracts, and information security. This is to ensure that the construction activities are legal, compliant, reasonable, scientific, and economical, thereby reducing project construction risks and achieving both the overall project goals and the current phase goals.

(III) Service Period

The supervision service period for this project shall commence from the date of contract signing and continue until the project closing date (March 31, 2029).

(IV) Deliverables

Reports and outcome documents shall be submitted at specified dates and frequencies, including but not limited to: Mobilization Report, Supervision Plan, Detailed Supervision Implementation Rules, Supervision Weekly Report, Supervision Monthly Report, Supervision Notice, Meeting Minutes, Special Supervision Report, Supervision Work Summary Report, Project Acceptance Report, and other materials required by the construction unit and the project implementation party.

(V) Agency Qualification Requirements

The supervision service agency must have independently undertaken no fewer than ten information system engineering supervision services within the past three years. The relevant performance records must cover core business types such as government informatization, software platform construction, system integration, and network security. These records must sufficiently demonstrate the agency's comprehensive service capability in full-process supervision and coordination for multi-domain informatization projects.

Note: The service performance records refer to contracts signed on or after January 1, 2023.

(VI) Qualifications of the Staff

No.

Expert Position

Qty.

Responsibilities

Qualifications

1

Chief Supervisory Engineer

1

Fully preside over the supervision work of this project and manage the supervisory engineer team in a comprehensive manner. Responsible for the review and evaluation of major system changes in the project, and comprehensively in charge of risk management, information security, and data security management during the project implementation.

1. Bachelor's degree or above;
2. Possess an Information System Supervisor certificate and competency certificates in informatization project management, software, network, big data, or system analysis;
3. More than five years of experience in information system engineering supervision and management.

2

Representative of Chief Supervisory Engineer

1

Responsible for the supervision work designated or assigned by the Chief Supervisory Engineer. Authorized by the Chief Supervisory Engineer, exercise part of the duties and powers of the Chief Supervisory Engineer, and carry out the project supervision implementation work.

1. Bachelor's degree or above;
2. Possess an Information System Supervisor certificate and competency certificates in informatization project management, software, network, big data, or system analysis;
3. More than five years of experience in information system engineering supervision.

3

Specialty Supervisory Engineer

4

Responsible for carrying out the implementation work of informatization project supervision.

1. Bachelor's degree or above;
2. Possess an Information System Supervisor certificate and competency certificates in informatization project management, software, network, big data, or system analysis;
3. More than three years of experience in information system engineering supervision.

The detailed Terms of Reference (TOR) for the assignment are attached to this request for expressions of interest.

The Guangdong Administration for Market Regulation now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are: the overall competence and strength of the Consultant, quality control and project management capabilities, understanding of the assignment, relevant experience and past performance, proposed team composition, preliminary work plan, and a brief technical approach. Key Experts will be evaluated at the shortlisting stage.

(VII) Contents of this Consultation

  1. Expression of interest in undertaking the supervision services for this project;
  2. Agency profile and core advantages;
  3. List of project performance records;
  4. Key points of the preliminary work plan and work schedule;
  5. Preliminary staffing plan;
  6. Proposed core team (including resume summaries of the Project Manager and key experts).

(VIII) Submission Materials

  1. "Expression of Interest Letter" (or "Feedback Letter") submitted by the supervision service agency;
  2. Agency profile;
  3. Summary of project performance records (specifying the project name, client, service content, and service period);
  4. Simplified proposal (briefly outlining key points; a detailed proposal is not required);
  5. Preliminary work schedule;
  6. Key team experts (personnel profiles must be provided);
  7. Any other materials deemed necessary by the supervision service agency.

Note: All the above materials must be stamped with the official seal of the consulting agency.

Consultants shall not be hired for any assignment that would be in conflict with their prior or current obligations to other clients, or that may place them in a position of being unable to carry out the assignment in the best interests of the Borrower. Without limitation on the generality of the foregoing, Consultants shall not be hired under the circumstances set forth below:

  1. a firm that has been engaged by the Borrower to provide Goods, Works, or Non-Consulting Services for a project (or an affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm), shall be disqualified from providing Consulting Services resulting from, or directly related to, those Goods, Works, or Non-Consulting Services. This provision does not apply to the various firms (Consultants, contractors, or suppliers), which together are performing the contractor’s obligations under a turnkey or design and build contract; a firm that has been engaged by the Borrower to provide Consulting Services for the preparation or implementation of a project (or an affiliate that directly or indirectly controls, is controlled by, or is under common control with that Consulting firm), shall be disqualified from subsequently providing Goods, Works, or Non-Consulting Services resulting from, or directly related to those Consulting Services. This provision does not apply to the various firms (Consultants, contractors, or suppliers), which together are performing the contractor’s obligations under a turnkey or design and build contract;
  2. Neither a Consultant (including personnel and sub-consultants), nor an affiliate (that directly or indirectly controls, is controlled by, or is under common control with that Consultant), shall be hired for any assignment that, by its nature, creates a conflict of interest with another assignment of the Consultant;
  3. Consultants (including their experts and other personnel, and sub-consultants), that have a close business or family relationship with a professional staff of the Borrower, or of the project implementing agency, or of a recipient of a part of the Bank’s financing, or any other party representing or acting on behalf of the Borrower, that is directly or indirectly involved in any part of: i. the preparation of the ToR for the assignment; ii. the selection process for the contract; or iii. the supervision of the contract; may not be awarded a contract, unless the conflict stemming from this relationship has been resolved in a manner acceptable to the Bank throughout the selection process and the execution of the contract.

Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.

A Consultant will be selected in accordance with the CQS method set out in the Procurement Regulations.

Further information can be obtained at the address below during office hours. Office hours are from 09:00 to 17:00 on working days from September 11 to September 28, 2026

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by fax, or by e-mail) by 09:00 on September 29, 2026.

Tender Agency: China International Tendering Co., Ltd.

Attn: Zhang Zhi, Guo Hujun

Title: Project Manager

Address: Huaxia Road No. 49-1, Tianhe District, Guangzhou, Guangdong Province, China

Postal Code: 51000

Tel.: 010-81168424; 010-81168460

E-mail: zhangzhi5@cgci.gt.cn; guohujun@gt.cn

 

Employer: Guangdong Administration for Market Regulation

Attn: Chen Lin

Title: Special Cadre, World Bank Loan Project Office

Address: No. 363 West Huangpu Avenue, Tianhe District, Guangzhou, Guangdong Province, China

Tel.: 020-38835493

E-mail: gdsjj_xietiaoyingji@gd.gov.cn

 

Annex: Term of Reference (TOR)

TERM OF REFERENCE

To ensure the implementation of the World Bank China Food Safety Improvement Project Guangdong Agricultural Product Quality and Safety Improvement (Demonstration) Project Information Technology Third-Party Service Package I (Supervision Services)of the Guangdong Administration for Market Regulationand to achieve the informatization construction goals of the project, the Guangdong Administration for Market Regulation intends to engage a third-party service agency to carry out the implementation of this project.

I. Background and Description

The World Bank Loan China Food Safety Demonstration Project officially entered into force on March 21, 2024, with an implementation period until March 31, 2029. It aims to comprehensively enhance the modern governance capacity for food safety at both national and local levels. As a key implementer of this project in Guangdong Province, the Guangdong Administration for Market Regulation plans to apply for a World Bank loan of 10 million US dollars and will precisely support the achievement of the project goals through the construction of six core sub-projects:

i. Develop a full-chain traceability platform for "coding, tracing, and recalling" food in key areas, enabling whole-process traceability and risk early warning with 15 functional modules and 359 functional points;

ii. Build the "Internet + Clear Kitchen and Bright Stove" system under the Guangdong Food Safety initiative, covering intelligent video supervision of scenarios such as elderly care and campus canteens;

iii. Upgrade and transform the emergency real-time dispatching and command system, and improve the accident emergency response mechanism;

iv. Carry out a capacity improvement project for food-related personnel in the market supervision field, including the development of a learning and assessment system, the production of 75 course videos, and the organization of skill competitions;

v. Establish a high-quality food standard system and conduct promotion activities, developing no less than 30 standards and carrying out quality monitoring within two years;

vi. Provide professional consulting services throughout the entire project implementation process.

To ensure the high-quality implementation of the above-mentioned construction content, we plan to refer to advanced practices from other World Bank projects to further optimize procurement management and improve service coordination efficiency; in the next phase of actual procurement operations, while keeping the total project budget unchanged, we intend to integrate the supervision services of the four projects—the "Coding, Tracing, and Recalling" Full-Chain Traceability Platform Project for Food in Key Areas (or Key Varieties), the Guangdong Food Safety "Internet + Clear Kitchen and Bright Stove" System Construction Project, the Emergency Real-Time Dispatching and Command System Upgrade, Transformation, and Operation Project, and the Capacity Improvement Project for Food-Related Personnel in the Market Supervision Field—into a single package for unified procurement and management, so as to ensure the smooth achievement of the project's construction goals.

II. Objectives

To ensure the high-quality implementation of the informatization sub-projects under the World Bank Loan Guangdong Agricultural Product Quality and Safety Improvement (Demonstration) Project, third-party supervision services will be provided throughout the entire process for four informatization sub-projects: the "Coding, Tracing, and Recalling" full-chain traceability platform, the "Internet + Clear Kitchen and Bright Stove" intelligent supervision system, the emergency real-time dispatching and command system, and the learning and assessment system for capacity improvement of food-related personnel. Through full-cycle, closed-loop management and control covering quality, progress, investment, changes, contract compliance, safety, intellectual property, multi-party collaboration, and documentation during project construction, we will ensure that project construction activities are legal, compliant, economical, and scientific; strictly control risks such as project overspending, delays, and quality defects; and guarantee the project is completed with high quality within the agreed schedule and budget. With the core goal of comprehensively enhancing modern governance capacity for food safety, we will build a full-chain management mechanism covering risk identification, early warning response, and closed-loop disposal through the system construction and coordinated advancement of the informatization sub-projects. This will provide a solid data foundation and institutional guarantee for the scientific calculation of the "proportion of early warnings for which mitigation measures have been initiated," realize systematic training for food safety inspectors and supervisors while quantifying the participation ratio of female supervisors, comprehensively improve the quality and management level of project implementation, ensure that the collection, accounting, and reporting of all indicator data comply with World Bank standards, and help promote the efficient implementation of the World Bank project.

III. Service Overview

The total estimated amount for this project is RMB 1.6003 million.

(I) Scope of Services

The service scope of this project covers the full-process supervision services for four informatization sub-projects, specifically including:

  1. The "Scan-to-Trace" Full-Chain Traceability Platform Project for Food in Key Fields (Categories);
  2. The "Yue-Shi-An Internet Plus Open Kitchens" System Construction Project;
  3. The Upgrade, Renovation, and Operation Project of the Emergency Real-Time Dispatch and Command System;
  4. The Capacity Building Project for Food-Related Personnel in Market Regulation.

(II) Service Content

The supervision service agency shall provide full-process supervision services for the implementation of the aforementioned four informatization sub-projects, assisting the project undertaking company and the user party in carrying out their work to ensure the achievement of the predetermined project goals. In accordance with supervision work specifications, the agency shall implement full-process control over project quality, schedule, investment, contracts, and information security. This is to ensure that the construction activities are legal, compliant, reasonable, scientific, and economical, thereby reducing project construction risks and achieving both the overall project goals and the current phase goals.For details:

 

  1. Quality Control

Adopt a full-process control mechanism of pre-prevention, in-process management and control, and post rectification. Control the quality of system development in accordance with regulatory standards, project contracts and design documents; regularly review project documents, issue supervision briefs and conduct quantitative evaluation; assist in reviewing design schemes and software selection, and supervise software testing, installation and commissioning links; formulate project acceptance standards and disposal plans, urge the implementation unit to rectify quality defects and follow up the operation and maintenance services during the warranty period. Simultaneously control the training quality, review the training plan, supervise the implementation of training and recheck the training summary.
 

  1. Schedule Control
    Review the development schedule plans at all levels of the implementation unit and verify their feasibility; track the progress of requirements, coding, testing and online stages in real time, and urge dynamic adjustment of the construction period; put forward optimization schemes in a timely manner and urge implementation of rectification when there is a serious deviation in the construction period; realize visual control of development progress relying on standardized project management tools.
     
  2. Investment Control
    Optimize the software development implementation plan, reasonably control the costs of customized development, third-party component procurement, etc., to ensure the cost-effectiveness of capital investment; track the use of funds in real time, give early warning and adjustment suggestions in time if there is a large deviation in the budget, and strictly control the risk of overspending.
     
  3. Change Control
    Unify the management of various changes such as software requirements, functions, interfaces and architecture, and standardize the whole process of change application, impact assessment, multi-party review, approval and implementation, and regression testing; evaluate the impact of changes on quality, schedule, investment and safety, eliminate disorderly demand spread, completely retain the change ledger and complete the change filing of local government projects.
     
  4. contract management
    Assist the construction unit in drafting, reviewing and signing software development and supporting procurement contracts; track the performance of the contract throughout the process; coordinate the handling of construction period extension, change, breach of contract, claim, subcontracting and project dispute mediation; review the payment application of the implementation unit according to the contract terms and issue supervision review opinions.
     
  5. Document Information Management
    Unify the collection and management of a full set of software project materials such as requirements, design, testing, operation and maintenance, and training; regularly submit project dynamic materials to the construction unit; urge the implementation unit to sort out and file technical materials in accordance with specifications; transmit notices and contact sheets issued by the construction unit; report software quality problems to the superior immediately and supervise the closed-loop rectification.
     
  6. Safety and Intellectual Property Management
    Supervise the hierarchical protection of government business data and internal materials throughout the process to strictly prevent unauthorized access and leakage of data; control the operation safety of development, testing and online links, implement code security and relevant requirements of classified protection, and eliminate safety accidents. At the same time, protect the intellectual property rights of project development achievements, software source codes and customized functions, and strictly prohibit illegal reuse or private external transmission of achievements.
     
  7. Organization and Coordination

Establish a standardized project meeting mechanism, organize weekly meetings, demand coordination meetings, technical special meetings, problem notification meetings and phased acceptance meetings, and completely retain meeting minutes; coordinate the work relations among the construction unit, business departments, development and implementation units and software and hardware suppliers, and build a normalized communication channel; coordinate to solve various problems such as demand differences, development (stuck points), testing disputes, etc., and simultaneously implement the project safety supervision objectives.
(III) Service Period

The supervision service period for this project shall commence from the date of contract signing and continue until the project closing date (March 31, 2029).

 

IV Deliverables, Result Review and Acceptance

a.Deliverables

Supervision Service Institution’s Key Report Deliverables During the Project Implementation Periodfor details,

NO.

Report Name

Submission Date/Frequency

Note

1

Site Entry Report

Submitted within the specified time limit after the contract is signed

Clarify the implementation plan for each work item

2

Supervision Plan

In the early stage of project initiation

Compiled under the organization of the Chief Supervision Engineer, reviewed by the company's technical department, and then submitted to the construction unit

3

Supervision Implementation Rules

In the early stage of project initiation

Compiled by the Professional Supervision Engineer, approved by the Chief Supervision Engineer, and then submitted to the construction unit

4

Weekly Supervision Report

One copy submitted per week

Report on project dynamics, supervision status, existing problems and suggestions

5

Monthly Supervision Report

One copy submitted per month

Report on project dynamics, supervision status, existing problems and suggestions

6

Supervision Notice

One copy submitted each time it is issued

After obtaining the consent of the construction unit, issue supervision instructions to the project implementation party

7

Meeting Minutes

One copy submitted after each meeting

Cover project regular meetings, coordination meetings, technical seminars, etc., and distributed to all participating units

8

       Special Supervision Report

Submitted according to the actual needs of the project

Special report or suggestion submitted to the construction unit for specific project situations

9

Materials requiring approval by the construction unit

Submitted according to the actual project milestones

Including engineering changes, implementation plans, various progress schedules, project progress payments, opinions on quality accident handling, construction period extension reports, etc. (the supervisor shall issue opinions first)

10

Other materials declared by the project implementation party

Submitted according to the actual project milestones

Other materials declared by the project implementation party that require approval by the construction unit

11

       Materials requiring joint review and signature by multiple parties

Submitted according to the actual project milestones

Materials requiring joint review and signature by the construction unit, supervisor, implementation party and other parties

12

Supervision Work Summary Report

Submitted before the end of the contract

Including project implementation overview, supervision contract performance, control status from various dimensions, supervision work effectiveness, summary evaluation and suggestions, etc.

13

Project Acceptance Report

Submitted when the supervised project passes acceptance

After the supervised project passes acceptance, a formal acceptance report is formed

14

Other Service Deliverables

Output as needed

Other materials required by the construction unit

b. Result Review and Acceptance

After the Project Office reviews and approves the deliverable reports submitted by the supervision service agency, for the deliverable documents that need to be submitted to the World Bank for review in accordance with regulations, the supervision service agency shall cooperate with the Project Office to complete the submission. The phased deliverable shall be formally considered completed only after obtaining the World Bank's no-objection opinion. All deliverable reports must fully conform to the service content specified in this Terms of Reference, with standardized format, complete content, and true and accurate data.
 

V Agency and Personnel Qualification Requirements

a. Agency Qualification Requirements

The supervision service agency must have independently undertaken no fewer than ten information system engineering supervision services within the past three years. The relevant performance records must cover core business types such as government informatization, software platform construction, system integration, and network security. These records must sufficiently demonstrate the agency's comprehensive service capability in full-process supervision and coordination for multi-domain informatization projects.

b. Personnel Qualification Requirements

 

NO.

Expert Position

Qty

Responsibilities

Qualifications

1

Chief Supervisory Engineer

1

Fully preside over the supervision work of this project and manage the supervisory engineer team in a comprehensive manner. Responsible for the review and evaluation of major system changes in the project, and comprehensively in charge of risk management, information security, and data security management during the project implementation.

1. Bachelor's degree or above;
2. Possess an Information System Supervisor certificate and competency certificates in informatization project management, software, network, big data, or system analysis;
3. More than five years of experience in information system engineering supervision and management.

2

Representative of Chief Supervisory Engineer

1

Responsible for the supervision work designated or assigned by the Chief Supervisory Engineer. Authorized by the Chief Supervisory Engineer, exercise part of the duties and powers of the Chief Supervisory Engineer, and carry out the project supervision implementation work.

1. Bachelor's degree or above;
2. Possess an Information System Supervisor certificate and competency certificates in informatization project management, software, network, big data, or system analysis;
3. More than five years of experience in information system engineering supervision.

 

Specialty Supervisory Engineer

4

Responsible for carrying out the implementation work of informatization project supervision.

1. Bachelor's degree or above;
2. Possess an Information System Supervisor certificate and competency certificates in informatization project management, software, network, big data, or system analysis;
3. More than three years of experience in information system engineering supervision.

VI. Facilities and Personnel Provided by the Client

To ensure the smooth implementation of the service, the Client will provide the following necessary assistance and services:

a. Relevant project documents, reports, annual work plans and other materials.

b.Designate or entrust staff to coordinate with the service provider and carry out related work.

"},{"id":"OP00463607","notice_type":"Invitation for Bids","noticedate":"19-Aug-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-10-23T00:00:00Z","submission_deadline_time":"11:00","project_ctry_name":"Eswatini","project_id":"P508960","project_name":"Accelerating Sustainable and Clean Energy Access Transformation in Eswatini","bid_reference_no":"SZ-ECC-561950-CW-RFB","bid_description":"Design, Supply and Installation of 11kV Auto Reclosers (Plant)","procurement_group":"CW","procurement_method_code":"RFB","procurement_method_name":"Request for Bids","contact_address":"P.O. 258 , Eluvatsini House, Mhlambanyatsi Road\nH100, Mbabane\nEswatini","contact_ctry_name":"Eswatini","contact_email":"thobeka.gama@eec.co.sz","contact_name":"Thobeka Gama","contact_organization":"Eswatini Electricity Company","contact_phone_no":"26878332239","submission_date":"2026-08-19T00:00:00Z","notice_text":"

Request for Bids

Plant


Design, Supply, and Installation

Two-envelope with Rated Criteria

 

 

 

                                         RFB No: SZ-ECC-561950-CW-RFB

 

 

 

 

 

 

 

 

 

 March 2025

 

 

 

 

 

 

Request for Bids

Eswatini Electricity Company

 

Procurement of

Design, Supply and Installation of 11kV Auto reclosers (Plant)

For the

Accelerating Sustainable and Clean Energy Access Transformation in Eswatini

Project ID No: P508960

Employer: Eswatini Electricity Company

Project: Accelerating Sustainable and Clean Energy Access Transformation - Eswatini

Contract title: Design, Supply and Installation of 11kV Auto reclosers (Plant)

Country: Kingdom of Eswatini

Loan No. /Credit No. / Grant No.: 7700-SZ

RFB No: SZ-ECC-561950-CW-RFB

Issued on: 19 August 2026

 

 

Standard Procurement Document

 

Table of Contents

 

PART 1 – Bidding Procedures. 3

Section I - Instructions to Bidders. 5

Section II - Bid Data Sheet 39

Section III - Evaluation and Qualification Criteria (After prequalification) 49

Section III - Evaluation and Qualification Criteria (Without prequalification) 59

Section IV - Bidding Forms. 77

Section V - Eligible Countries. 151

Section VI - Fraud and Corruption. 153

PART 2 - Employer’s Requirements. 157

Section VII - Employer’s Requirements. 159

PART 3 – Conditions of Contract and Contract Forms. 189

Section VIII - General Conditions of Contract 191

Section IX - Particular Conditions of Contract 291

Section X - Contract Forms. 297

 

 

 

PART 1 – Bidding Procedures

 

 

Section I - Instructions to Bidders

 

Contents

A.        General 8

1.      Scope of Bid. 8

2.      Source of Funds. 9

3.      Fraud and Corruption. 9

4.      Eligible Bidders. 9

5.      Eligible Plant and Installation Services. 12

B.        Contents of Bidding Document 12

6.      Sections of  Bidding Document 12

7.      Clarification of Bidding Document, Site Visit, Pre-Bid Meeting. 13

8.      Amendment of Bidding Document 15

C.        Preparation of Bids. 15

9.      Cost of Bidding. 15

10.    Language of Bid. 15

11.    Documents Comprising the Bid. 15

12.    Letters of Bid and Price Schedules. 17

13.    Alternative Bids. 17

14.    Documents Establishing the Eligibility of the Plant and Installation Services. 17

15.    Documents Establishing the Eligibility and Qualifications of the Bidder 17

16.    Documents Establishing the Conformity of the Plant and  Installation Services. 18

17.    Bid Prices and Discounts. 18

18.    Currencies of Bid and Payment 21

19.    Period of Validity of Bids. 21

20.    Bid Security. 22

21.    Format and Signing of Bid. 24

D.        Submission of Bids. 24

22.    Submission, Sealing and Marking of Bids. 24

23.    Deadline for Submission of Bids. 25

24.    Late Bids. 25

25.    Withdrawal, Substitution, and Modification of Bids. 25

E.        Public Opening of Technical Parts of Bids. 26

26.    Public Opening of Technical Parts of Bids. 26

F.         Evaluation of Bids- General Provisions. 27

27.    Confidentiality. 27

28.    Clarification of Bids. 28

29.    Deviations, Reservations, and Omissions. 28

G.        Evaluation of Technical Part of Bids. 29

30.    Determination of Responsiveness of Technical Part 29

31.    Eligibility and Qualifications of the Bidder 29

32.    Detailed Evaluation of Technical Part 30

H.        Notification of Evaluation of Technical Parts and Public Opening of Financial Parts. 30

33.    Notification of Evaluation of Technical Parts and Public Opening of Financial Parts. 30

I.         Evaluation of Financial Part of Bids. 32

34.    Adjustments for Non-material Noconformities. 32

35.    Correction of Arithmetic Errors. 32

36.    Evaluation Process, Financial Part 32

37.    Abnormally Low Bids. 33

38.    Unbalanced or Front Loaded Bids. 33

J.         Evaluation of Combined Technical and Financial Parts, Most Advantageous Bid and Notification of Intention to Award. 34

39.    Evaluation of combined Technical and Financial Parts, Most Advantageous Bid. 34

40.    Employer’s right to Accept Any Bid and to Reject Any or All Bids. 34

41.    Standstill Period. 35

42.    Notification of Intention to Award. 35

K.        Award of Contract 35

43.    Award Criteria. 35

44.    Notification of Award. 35

45.    Debriefing by the Employer 36

46.    Signing of Contract 37

47.    Performance Security. 37

48.    Procurement Related Complaint 38

 

 

 

Section I - Instructions to Bidders

 

  1. General

 

  1. Scope of Bid
    1. In connection with the Specific Procurement Notice - Request for Bids (RFB), specified in the Bid Data Sheet (BDS), the Employer, as specified in the BDS, issues this bidding document for the Design, Supply and Installation of Plant as specified in Section VII, Employer’s Requirements. The name, identification, and number of lots (contracts) of this RFB are specified in the BDS.
    2. Throughout this bidding document:
  2. the term “in writing” means communicated in written form (e.g., by mail, e-mail, fax, including if specified in the BDS, distributed or received through the electronic-procurement system used by the Employer) with proof of receipt;
  3. if the context so requires, “singular” means “plural” and vice versa;
  4. “Day” means calendar day, unless otherwise specified as “Business Day.” A Business Day is any day that is an official working day of the Borrower. It excludes the Borrower’s official public holidays;
  5.  “ES” means environmental and social (including Sexual Exploitation and Abuse (SEA), and Sexual Harassment (SH));
  6. “Sexual Exploitation and Abuse” “(SEA)” means the following:

Sexual Exploitation is defined as any actual or attempted abuse of position of vulnerability, differential power or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.  

Sexual Abuse is defined as the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

  1. “Sexual Harassment” “(SH)” is defined as unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature by the Contractor’s Personnel with other Contractor’s or Employer’s Personnel.
  2. “Contractor’s Personnel” is as defined in GCC Sub-Clause 1; and
  3. “Employer’s Personnel” is as defined in GCC Sub-Clause 1.

A non-exhaustive list of (i) behaviors which constitute SEA and (ii) behaviors which constitute SH is attached to the Code of Conduct form in Section IV.

 

 

 

  1. Source of Funds
    1. The Borrower or Recipient (hereinafter called “Borrower”) indicated in the BDS has applied for or received financing (hereinafter called “funds”) from the World Bank (hereinafter called “the Bank”) in an amount specified in BDS, toward the project named in BDS.  The Borrower intends to apply a portion of the funds to eligible payments under the contract(s) for which this bidding document is issued.
    2. Payment by the Bank will be made only at the request of the Borrower and upon approval by the Bank in accordance with the terms and conditions of the Loan (or other financing) Agreement. The Loan (or other financing) Agreement prohibits a withdrawal from the loan account for the purpose of any payment to persons or entities, or for any import of goods, equipment, plant, or materials, if such payment or import is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations. No party other than the Borrower shall derive any rights from the Loan (or other financing) Agreement or have any claim to the proceeds of the Loan (or other financing).

 

 

 

  1. Fraud and Corruption
    1. The Bank requires compliance with the Bank’s Anti-Corruption Guidelines and its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework, as set forth in Section VI.
    2. In further pursuance of this policy, bidders shall permit and shall cause their agents (where declared or not), subcontractors, subconsultants, service providers, suppliers, and personnel, to permit the Bank to inspect all accounts, records and other documents relating to any initial selection process, prequalification process, bid submission, proposal submission and contract performance (in the case of award), and to have them audited by auditors appointed by the Bank.

 

  1. Eligible Bidders
    1. A Bidder may be a firm that is a private entity, a state-owned enterprise or institution subject to ITB 4.6, or any combination of such entities in the form of a joint venture (JV) under an existing agreement or with the intent to enter into such an agreement supported by a letter of intent.  In the case of a joint venture, all members shall be jointly and severally liable for the execution of the entire Contract in accordance with the Contract terms. The JV shall nominate a Representative who shall have the authority to conduct all business for and on behalf of any and all the members of the JV during the Bidding process and, in the event the JV is awarded the Contract, during contract execution. Unless specified in the BDS, there is no limit on the number of members in a JV.
    2. A Bidder shall not have a conflict of interest. Any Bidder found to have a conflict of interest shall be disqualified. A Bidder may be considered to have a conflict of interest for the purpose of this Bidding process, if the Bidder:
  2. directly or indirectly controls, is controlled by or is under common control with another Bidder; or
  3. receives or has received any direct or indirect subsidy from another Bidder; or
  4. has the same legal representative as another Bidder; or
  5. has a relationship with another Bidder, directly or through common third parties, that puts it in a position to influence the Bid of another Bidder, or influence the decisions of the Employer regarding this Bidding process; or
  6. or any of its affiliates participated as a consultant in the preparation of the design or technical specifications of the Plant and Installation Services that are the subject of the Bid; or
  7. or any of its affiliates has been hired (or is proposed to be hired) by the Employer or Borrower as Project Manager for the Contract implementation; or
  8. would be providing goods, works, or non-consulting services resulting from or directly related to consulting services for the preparation or implementation of the project specified in the BDS ITB 2.1 that it provided or were provided by any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm; or
  9. has a close business or family relationship with a professional staff of the Borrower (or of the project implementing agency, or of a recipient of a part of the loan) who: (i) are directly or indirectly involved in the preparation of the bidding document or specifications of the Contract, and/or the Bid evaluation process of such Contract; or (ii) would be involved in the implementation or supervision of such contract unless the conflict stemming from such relationship has been resolved in a manner acceptable to the Bank throughout the Bidding process and execution of the Contract.
    1. A firm that is a Bidder (either individually or as a JV member) shall not participate as a Bidder or as JV member in more than one Bid except for permitted alternative Bids. Such participation shall result in the disqualification of all Bids in which the firm is involved. However, this does not limit the participation of a Bidder as subcontractor in another Bid or of a firm as a subcontractor in more than one Bid.
    2. A Bidder may have the nationality of any country, subject to the restrictions pursuant to ITB 4.8. A Bidder shall be deemed to have the nationality of a country if the Bidder is constituted, incorporated or registered in and operates in conformity with the provisions of the laws of that country, as evidenced by its articles of incorporation (or equivalent documents of constitution or association) and its registration documents, as the case may be. This criterion also shall apply to the determination of the nationality of proposed subcontractors or subconsultants for any part of the Contract including related Services.
    3. A Bidder that has been sanctioned by the Bank, pursuant to the Bank’s Anti-Corruption Guidelines, in accordance with its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework as described in Section VI paragraph 2.2 d., shall be ineligible to be prequalified for, initially selected for, bid for, propose for, or be awarded a Bank-financed contract or benefit from a Bank-financed contract, financially or otherwise, during such period of time as the Bank shall have determined. The list of debarred firms and individuals is available at the electronic address specified in the BDS.
    4. Bidders that are state-owned enterprises or institutions in the Employer’s Country may be eligible to compete and be awarded a Contract(s) only if they can establish, in a manner acceptable to the Bank, that they (i) are legally and financially autonomous (ii) operate under commercial law, and (iii) are not under supervision of the Employer.
    5. A Bidder shall not be under suspension from Bidding by the Employer as the result of the operation of a Bid-Securing Declaration or Proposal-Securing Declaration.
    6. Firms and individuals may be ineligible if so indicated in Section V and (a)as a matter of law or official regulations, the Borrower’s country prohibits commercial relations with that country, provided that the Bank is satisfied that such exclusion does not preclude effective competition for the supply of goods or the contracting of works or services required; or (b)by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower’s country prohibits any import of goods or contracting of works or services from that country, or any payments to any country, person, or entity in that country. Where the procurement is implemented across jurisdictional boundaries (and more than one country is a Borrower, and is involved in the procurement), then exclusion of a firm or individual on the basis of ITB 4.8 (a) above by any country may be applied to that procurement across other countries involved, if the Bank and the Borrowers involved in the procurement agree.
    7. A Bidder shall provide such documentary evidence of eligibility satisfactory to the Employer, as the Employer shall reasonably request.    
    8. A firm that is under a sanction of debarment by the Borrower from being awarded a contract is eligible to participate in this procurement, unless the Bank, at the Borrower’s request, is satisfied that the debarment; (a) relates to fraud or corruption, and (b) followed a judicial or administrative proceeding that afforded the firm adequate due process.
    9. This bidding is open only to prequalified Bidders unless specified in the BDS.

 

  1. Eligible Plant and Installation Services
    1. The Plant and Installation Services to be supplied under the Contract and financed by the Bank may have their origin in any country in accordance with Section V, Eligible Countries.
    2. For purposes of ITB 5.1 above, “origin” means the place where the Plant, or component parts thereof are mined, grown, produced or manufactured, and from which the services are provided.  Plant components are produced when, through manufacturing, processing, or substantial or major assembling of components, a commercially recognized product results that is substantially different in its basic characteristics or in purpose or utility from its components.

 

  1. Contents of Bidding Document

 

  1. Sections of  Bidding Document
    1. The bidding document consists of Parts 1, 2, and 3, which include all the sections indicated below, and should be read in conjunction with any Addenda issued in accordance with ITB 8.

PART 1. Bidding Procedures

  • Section I - Instructions to Bidders (ITB)
  • Section II - Bid Data Sheet (BDS)
  • Section III - Evaluation and Qualification Criteria
  • Section IV - Bidding Forms
  • Section V - Eligible Countries
  • Section VI - Fraud and Corruption

PART 2. Employer’s Requirements

  • Section VII -Employer’s Requirements

PART 3. Conditions of Contract and Contract Forms

  • Section VIII - General Conditions of Contract (GCC)
  • Section IX -Particular Conditions of Contract (PCC)
  • Section X -Contract Forms
    1. The Specific Procurement Notice-Request for Bids (RFB) issued by the Employer, or the Notice of Request for Bids (RFB) issued by the Employer to the prequalified Bidders are not part of the bidding document.
    2. Unless obtained directly from the Employer, the Employer is not responsible for the completeness of the document, responses to requests for clarification, the Minutes of the pre-Bid meeting (if any), or Addenda to the bidding document in accordance with ITB 8. In case of any contradiction, documents obtained directly from the Employer shall prevail.
    3. The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding document and to furnish with its Bid all information or documentation as is required by the bidding document.

 

  1. Clarification of Bidding Document, Site Visit, Pre-Bid Meeting
    1. A Bidder requiring any clarification of the bidding document shall contact the Employer in writing at the Employer’s address indicated in the BDS or raise his enquiries during the pre-Bid meeting if provided for in accordance with ITB 7.4. The Employer will respond in writing to any request for clarification, provided that such request is received prior to the deadline for submission of Bids within a period specified in the BDS.  The Employer shall forward copies of its response to all Bidders who have acquired the bidding document in accordance with ITB 6.3, including a description of the inquiry but without identifying its source. If so specified in the BDS, the Employer shall also promptly publish its response at the web page identified in the BDS. Should the clarification result in changes to the essential elements of the bidding document, the Employer shall amend the bidding document following the procedure under ITB 8 and ITB 23.2.
    2. The Bidder is advised to visit and examine the site where the Plant is to be installed and its surroundings and obtain for itself on its own responsibility all information that may be necessary for preparing the Bid and entering into a Contract for the provision of Plant and Installation Services. The costs of visiting the site shall be at the Bidder’s own expense.
    3. The Bidder and any of its personnel or agents will be granted permission by the Employer to enter upon its premises and lands for the purpose of such visit, but only upon the express condition that the Bidder, its personnel, and agents will release and indemnify the Employer and its personnel and agents from and against all liability in respect thereof, and will be responsible for death or personal injury, loss of or damage to property, and any other loss, damage, costs, and expenses incurred as a result of the inspection.
    4. If so specified in the BDS, the Bidder’s designated representative is invited to attend a pre-Bid meeting and/or a site visit. The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised at that stage.
    5. The Bidder is requested to submit any questions in writing, to reach the Employer not later than one week before the meeting.
    6. Minutes of the pre-Bid meeting, including the text of the questions raised without identifying the source, and the responses given, together with any responses prepared after the meeting, will be transmitted promptly to all Bidders who have acquired the bidding document in accordance with ITB 6.3.  If so specified in the BDS, the Employer shall also promptly publish the Minutes of the pre-Bid meeting at the web page identified in the BDS. Any modification to the bidding document that may become necessary as a result of the pre-Bid meeting shall be made by the Employer exclusively through the issue of an Addendum pursuant to ITB 8 and not through the minutes of the pre-Bid meeting. Nonattendance at the pre-Bid meeting will not be a cause for disqualification of a Bidder.

 

  1. Amendment of Bidding Document
    1. At any time prior to the deadline for submission of Bids, the Employer may amend the bidding document by issuing addenda.
    2. Any addendum issued shall be part of the bidding document and shall be communicated in writing to all who have obtained the bidding document from the Employer in accordance with ITB 6.3. The Employer shall also promptly publish the addendum on the Employer’s web page in accordance with ITB 7.1.
    3. To give prospective Bidders reasonable time in which to take an addendum into account in preparing their Bids, the Employer may, at its discretion, extend the deadline for the submission of bids, pursuant to ITB 23.2.

 

  1. Preparation of Bids

 

  1. Cost of Bidding
    1. The Bidder shall bear all costs associated with the preparation and submission of its Bid, and the Employer shall not be responsible or liable for those costs, regardless of the conduct or outcome of the Bidding process.

 

  1. Language of Bid
    1. The Bid, as well as all correspondence and documents relating to the Bid exchanged by the Bidder and the Employer, shall be written in the language specified in the BDS. Supporting documents and printed literature that are part of the Bid may be in another language provided they are accompanied by an accurate translation of the relevant passages in the language specified in the BDS, in which case, for purposes of interpretation of the Bid, such translation shall govern.

 

  1. Documents Comprising the Bid
    1. The Bid shall comprise two Parts, namely the Technical Part and the Financial Part. These two Parts shall be submitted simultaneously in two separate sealed envelopes (two-envelope Bidding process). One envelope shall contain only information relating to the Technical Part and the other, only information relating to the Financial Part. These two envelopes shall be enclosed in a separate sealed outer envelope marked “Original Bid”
    2. The Technical Part shall comprise the following:
  2. Letter of Bid - Technical Part, prepared in accordance with ITB12;
  3. Bid Security or Bid Securing Declaration, in accordance with ITB 20;
  4. Alternative Bid - Technical Part: if permissible in accordance with ITB 13, the Technical Part of any Alternative Bid;
  5. Authorization: written confirmation authorizing the signatory of the Bid to commit the Bidder, in accordance with ITB 21.3;
  6. Eligibility of Plant and Installation Services: documentary evidence established in accordance with ITB 14.1 that the Plant and Installation Services offered by the Bidder in its Bid or in any alternative Bid, if permitted, are eligible;
  7. Bidder’s Eligibility and Qualifications: documentary evidence in accordance with ITB 15.1 establishing the Bidder’s eligibility and qualifications ;
  8. Conformity: documentary evidence in accordance with ITB 16 that the Plant and Installation Services offered by the Bidder conform to the bidding document;
  9. Subcontractors: list of subcontractors in accordance with ITB 16.2; and
  10. any other document required in the BDS.
    1. The Financial Part shall contain the following:
      1. Letter of Bid – Financial Part: prepared in accordance with ITB 12 and ITB 14;
      2. Price Schedules completed in accordance with ITB 12 and ITB 17;
      3. Alternative Bid - Financial Part: if permissible in accordance with ITB 13, the Financial Part of any Alternative Bid; and
      4. any other document required in the BDS.
    2. The Technical Part shall not include any information related to the Bid price. Where material financial information related to the Bid price is contained in the Technical Part the Bid shall be declared non-responsive.
    3. In addition to the requirements under ITB 11.2, Bids submitted by a JV shall include in the Technical Part a copy of the Joint Venture Agreement entered into by all members. Alternatively, a letter of intent to execute a Joint Venture Agreement in the event of a successful Bid shall be signed by all members and submitted with the Bid, together with a copy of the proposed Agreement.
    4. The Bidder shall furnish in the Letter of Bid - Financial Part information on commissions and gratuities, if any, paid or to be paid to agents or any other party relating to this Bid
  1. Letters of Bid and Price Schedules
    1. The Letter of Bid - Technical Part and the Letter of Bid- Financial Part including the Price Schedules shall be prepared, using the relevant forms furnished in Section IV, Bidding Forms.  The forms must be completed as instructed in each form without any alterations to the text, and no substitutes shall be accepted except as provided under ITB 21.3. All blank spaces shall be filled in with the information requested.

 

  1. Alternative Bids
    1. Unless otherwise specified in the BDS, alternative Bids shall not be considered.
    2. When alternatives to the Time Schedule are explicitly invited, a statement to that effect will be included in the BDS, and the method of evaluating different time schedules will be described in Section III, Evaluation and Qualification Criteria.
    3. Except as provided under ITB 13.4 below, Bidders wishing to offer technical alternatives to the Employer’s requirements as described in the bidding document must also provide: (i) a price at which they are prepared to offer a Plant meeting the Employer’s requirements; and (ii) all information necessary for a complete evaluation of the alternatives by the Employer, including drawings, design calculations, technical specifications, breakdown of prices, and proposed installation methodology and other relevant details.  Only the technical alternatives, if any, of the Bidder with the Most Advantageous Bid conforming to the basic technical requirements shall be considered by the Employer.
    4. When Bidders are invited in the BDS to submit alternative technical solutions for specified parts of the facilities, such parts will be identified in the BDS, as will the method for their evaluation, and described in Section VII, Employer’s Requirements.

 

  1. Documents Establishing the Eligibility of the Plant and Installation Services
    1. To establish the eligibility of the Plant and Installation Services in accordance with ITB 5, Bidders shall complete the country of origin declarations in the Price Schedule Forms, included in Section IV, Bidding Forms.

 

  1. Documents Establishing the Eligibility and Qualifications of the Bidder
    1. To establish Bidder’s eligibility in accordance with ITB 4, Bidders shall complete the Letter of Bid- Technical Part, included in Section IV, Bidding Forms.
    2. To establish its qualifications to perform the Contract in accordance with Section III, Evaluation and Qualification Criteria, the Bidder shall provide the information requested in the corresponding information sheets included in Section IV, Bidding Forms.
    3. Any change in the structure or formation of a Bidder after being prequalified and invited to Bid, if applicable, (including, in the case of a JV, any change in the structure or formation of any member and also including any change in any specialized subcontractor whose qualifications were considered to prequalify the Applicant) shall be subject to the written approval of the Employer prior to the deadline for submission of Bids. Such approval shall be denied if (i) a Bidder proposes to associate with a disqualified Bidder or in case of a disqualified joint venture, any of its members; (ii) as a consequence of the change, the Bidder no longer substantially meets the qualification criteria; or (iii) in the opinion of the Employer, the change may result in a substantial reduction in competition. Any such change should be submitted to the Employer not later than fourteen (14) days after the date of the notice for RFB sent to the prequalified Bidders

 

  1. Documents Establishing the Conformity of the Plant and  Installation Services
    1. The Bidder shall furnish the information stipulated in Section IV, Bidding Forms in sufficient detail to demonstrate substantial responsiveness of the Bidders’ proposal to the work requirements and the completion time. 
    2. For major items of Plant and Installation Services as listed by the Employer in Section III, Evaluation and Qualification Criteria, which the Bidder intends to purchase or subcontract, the Bidder shall give details of the name and nationality of the proposed Subcontractors, including manufacturers, for each of those items. In addition, the Bidder shall include in its Bid information establishing compliance with the requirements specified by the Employer for these items.  Quoted rates and prices will be deemed to apply to whichever Subcontractor is appointed, and no adjustment of the rates and prices will be permitted.
    3. The Bidder shall be responsible for ensuring that any Subcontractor proposed complies with the requirements of ITB 4, and that any Plant, or services to be provided by the Subcontractor comply with the requirements of ITB 5 and ITB 16.1.

 

  1. Bid Prices and Discounts
    1. Unless otherwise specified in the BDS, Bidders shall quote for the entire Plant and Installation Services on a “single responsibility” basis. The total Bid price shall include all the Contractor’s obligations mentioned in or to be reasonably inferred from the bidding document in respect of the design, manufacture, including procurement and subcontracting (if any), delivery, construction, installation and completion of the Plant.  This includes all requirements under the Contractor’s responsibilities for testing, pre-commissioning and commissioning of the Plant and, where so required by the bidding document, the acquisition of all permits, approvals and licenses, etc.; the operation, maintenance and training services and such other items and services as specified in the bidding document, all in accordance with the requirements of the General Conditions. Items against which no price is entered by the Bidder will not be paid for by the Employer when executed and shall be deemed to be covered by the prices for other items.
    2. Bidders are required to quote the price for the commercial, contractual and technical obligations outlined in the bidding document.
    3. Bidders shall give a breakdown of the prices in the manner and detail called for in the Price Schedules included in Section IV, Bidding Forms.
    4. Depending on the scope of the Contract, the Price Schedules may comprise up to the six (6) schedules listed below.  Separate numbered Schedules included in Section IV, Bidding Forms, from those numbered 1 to 4 below, shall be used for each of the elements of the Plant and Installation Services. The total amount from each Schedule corresponding to an element of the Plant and Installation Services shall be summarized in the schedule titled Grand Summary, (Schedule 5), giving the total Bid price(s) to be entered in the Letter of Bid. Bidders shall note that the plant and equipment included in Schedule Nos. 1 and 2 below exclude materials used for civil, building and other construction works.  All such materials shall be included and priced under Schedule No. 4, Installation Services. The Schedules comprise:

Schedule No. 1:    Plant (including Mandatory Spare Parts) Supplied from Abroad

Schedule No. 2:    Plant (including Mandatory Spare Parts) Supplied from within the Employer’s Country

Schedule No. 3:    Design Services

Schedule No. 4:    Installation Services

Schedule No. 5:    Grand Summary (Schedule Nos.1 to 4)

Schedule No. 6:    Recommended Spare Parts

    1. In the Schedules, Bidders shall give the required details and a breakdown of their prices as follows:
      1. Plant to be supplied from abroad (Schedule No. 1):

          The price of the Plant shall be quoted on CIP-named place of destination basis as specified in the BDS.

      1. Plant manufactured within the Employer’s Country (Schedule No. 2):

(i)    The price of the Plant shall be quoted on an EXW Incoterm basis (such as “ex-works,” “ex-factory,” “ex-warehouse” or “off-the-shelf,” as applicable), including all customs duties, sales and other taxes already paid or payable on the components and raw materials used in the manufacture or assembly of the Plant;

(ii)   Sales tax and all other taxes payable in the Employer’s Country on the Plant if the contract is awarded to the Bidder;

      1. Design Services (Schedule No. 3);
      2. Installation Services shall be quoted separately (Schedule No. 4) and shall include rates or prices for local transportation to named place of final destination as specified in the BDS, insurance and other services incidental to delivery of the Plant, all labor, contractor’s equipment, temporary works, materials, consumables and all matters and things of whatsoever nature, including operations and maintenance services, the provision of operations and maintenance manuals, training, etc., where identified in the bidding document, as necessary for the proper execution of the installation and other services, including all taxes, duties, levies and charges payable in the Employer’s Country as of twenty-eight (28) days prior to the deadline for submission of Bids;

(e)     Recommended spare parts shall be quoted separately (Schedule 6) as specified in either subparagraph (a) or (b) above in accordance with the origin of the spare parts.

    1. The terms EXW, CIP, and other similar terms shall be governed by the rules prescribed in the current edition of Incoterms, published by the International Chamber of Commerce, as specified in the BDS.
    2. The prices shall be either fixed or adjustable as specified in the BDS.
    3. In the case of Fixed Price, prices quoted by the Bidder shall be fixed during the Bidder’s performance of the contract and not subject to variation on any account.  A Bid submitted with an adjustable price quotation will be treated as non-responsive and rejected.
    4. In the case of Adjustable Price, prices quoted by the Bidder shall be subject to adjustment during performance of the contract to reflect changes in the cost elements such as labor, material, transport and contractor’s equipment in accordance with the procedures specified in the corresponding Appendix to the Contract Agreement. A Bid submitted with a fixed price quotation will not be rejected, but the price adjustment will be treated as zero.  Bidders are required to indicate the source of labor and material indices in the corresponding Form in Section IV, Bidding Forms.
    5. If so indicated in ITB 1.1, Bids are being invited for individual lots (contracts) or for any combination of lots (packages).  Bidders wishing to offer any price reduction (discount) for the award of more than one Contract shall specify in their Letter of Bid the price reductions applicable to each package, or alternatively, to individual Contracts within the package, and the manner in which the price reductions will apply. However, discounts on condition of award of more than one contract will not be used for Bid evaluation purpose.
    6.  Bidders wishing to offer any unconditional discount shall specify in their Letter of Bid the offered discounts and the manner in which price discounts will apply.

 

  1. Currencies of Bid and Payment
    1. The currency(ies) of the Bid and the currency(ies) of payments shall be the same.  The Bidder shall quote in the currency of the Employer’s country the portion of the Bid price that corresponds to expenditures incurred in the currency of the Employer’s Country, unless otherwise specified in the BDS.
    2. The Bidder may express the Bid price in any currency. If the Bidder wishes to be paid in a combination of amounts in different currencies, it may quote its price accordingly but shall use no more than three foreign currencies in addition to the currency of the Employer’s Country.

 

  1. Period of Validity of Bids
    1. Bids shall remain valid until the date specified in the BDS or any extended date if amended by the Employer in accordance with ITB 8. A Bid that is not valid until the date specified in the BDS, or any extended date if amended by the Employer in accordance with ITB 8, shall be rejected by the Employer as nonresponsive.
    2. In exceptional circumstances, prior to the date of expiration of the Bid validity, the Employer may request Bidders to extend the period of validity of their Bids. The request and the responses shall be made in writing. If a Bid Security is requested in accordance with ITB 20, the Bidder granting the request shall also extend the Bid Security for twenty-eight (28) days beyond the deadline of the extended validity period. A Bidder may refuse the request without forfeiting its Bid Security. A Bidder granting the request shall not be required or permitted to modify its Bid, except as provided in ITB 19.3.
    3. If the award is delayed by a period exceeding fifty-six (56) days beyond the expiry of the initial Bid validity specified in accordance with ITB 19.1, the Contract price shall be determined as follows:
  2. in the case of fixed price contracts, the Contract price shall be the Bid price adjusted by the factor or factors specified in the BDS;
  3. in the case of adjustable price contracts, no adjustment shall be made; or
  4. in any case, Bid evaluation shall be based on the Bid price without taking into consideration the applicable correction from those indicated above.

 

  1. Bid Security
    1. The Bidder shall furnish as part of the Technical Part of its Bid, either a Bid-Securing Declaration or a Bid Security as specified in the BDS, in original form and, in the case of a Bid Security, in the amount and currency specified in the BDS.
    2. A Bid-Securing Declaration shall use the form included in Section IV Bidding Forms.
    3. If a Bid Security is specified pursuant to ITB 20.1, the Bid security shall be a demand guarantee in any of the following forms at the Bidder’s option:
  2. an unconditional guarantee issued by a bank or non-bank financial institution (such as an insurance, bonding or surety company);
  3. an irrevocable letter of credit;
  4. a cashier’s or certified check; or
  5. another security indicated in the BDS,

          from a reputable source from an eligible country. If an unconditional guarantee is issued by a non-bank financial institution located outside the Employer’s Country the issuing non-bank financial institution shall have a correspondent financial institution located in the Employer’s Country to make it enforceable unless the Employer has agreed in writing, prior to Bid submission, that a correspondent financial institution is not required. In the case of a bank guarantee, the Bid Security shall be submitted either using the Bid Security Form included in Section IV, Bidding Forms, or in another substantially similar format approved by the Employer prior to Bid submission. The Bid Security shall be valid for twenty-eight (28) days beyond the original date of expiry of the Bid validity, or beyond any extended date if requested under ITB 19.2.

    1. If a Bid Security or a Bid-Securing Declaration is specified pursuant to ITB 20.1, any Bid not accompanied by a substantially responsive Bid Security or Bid-Securing Declaration shall be rejected by the Employer as nonresponsive.
    2. If a Bid Security is specified pursuant to ITB 20.1, the Bid Security of unsuccessful Bidders shall be returned as promptly as possible upon the successful Bidder’s furnishing of the Performance Security pursuant to ITB 47.
    3. The Bid Security of the successful Bidder shall be returned as promptly as possible once the successful Bidder has signed the Contract and furnished the required Performance Security.
    4. The Bid Security may be forfeited:
  2. if a Bidder withdraws its Bid prior to the expiry date of the Bid validity specified by the Bidder on the Letter of Bid or any extended date provided by the Bidder; or
  3. if the successful Bidder fails to:
  1. sign the Contract in accordance with ITB 46; or
  2. furnish a Performance Security in accordance with ITB 47.
    1. The Bid Security or the Bid-Securing Declaration of a JV shall be in the name of the JV that submits the Bid. If the JV has not been legally constituted into a legally enforceable JV at the time of bidding, the Bid Security or the Bid Securing Declaration shall be in the names of all future members as named in the letter of intent referred to in ITB 4.1 and ITB 11.5.
    2. If a Bid Security is not required in the BDS: and
  1. if a Bidder withdraws its Bid prior to the expiry date of the Bid validity specified by the Bidder on the Letter of Bid, or any extended date provided by the Bidder; or
  2. if the successful Bidder fails to:
  1. sign the Contract in accordance with ITB 46; or
  2. furnish a Performance Security in accordance with ITB 47;

the Borrower may, if provided for in the BDS, declare the Bidder disqualified to be awarded a contract by the Employer for a period of time as stated in the BDS.

 

  1. Format and Signing of Bid
    1. The Bidder shall prepare the Bid, in accordance with this Instruction, ITB 11 and ITB 22.
    2. Bidders shall mark as “Confidential” information in their Bids which is confidential to their business. This may include proprietary information, trade secrets or commercial or financially sensitive information.
    3. The original and all copies of the Bid shall be typed or written in indelible ink and shall be signed by a person duly authorized to sign on behalf of the Bidder.  This authorization shall consist of a written confirmation as specified in the BDS and shall be attached to the Bid.  The name and position held by each person signing the authorization must be typed or printed below the signature.  All pages of the Bid where entries or amendments have been made shall be signed or initialed by the person signing the Bid.
    4. In the case that the Bidder is a JV, the Bid shall be signed by an authorized representative of the JV on behalf of the JV, and so as to be legally binding on all the members as evidenced by a power of attorney signed by their legally authorized representatives.
    5. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the person signing the Bid.

 

  1. Submission of Bids

 

  1. Submission, Sealing and Marking of Bids
    1. The Bidder shall deliver the Bid in two separate, sealed envelopes (the Technical Part and the Financial Part.). These two envelopes shall be enclosed in a separate sealed outer envelope marked “Original Bid”. In addition, the Bidder shall submit copies of the Bid in the number specified in the BDS. Copies of the Technical Part shall be placed in a separate sealed envelope marked “Copies: Technical Part”. Copies of the Financial Part shall be placed in a separate sealed envelope marked “Copies: Financial Part”. The Bidder shall place both of these envelopes in a separate, sealed outer envelope marked “Bid Copies”. In the event of any discrepancy between the original and the copies, the original shall prevail.
    2. If alternative Bids are permitted in accordance with ITB 13, the alternative Bids shall be submitted as follows: the original of the alternative Bid Technical Part shall be placed in a sealed envelope marked “Alternative Bid – Technical Part” and the Financial Part shall be placed in a sealed envelope marked “Alternative Bid – Financial Part” and these two separate sealed envelopes then enclosed within a sealed outer envelope marked “Alternative Bid – Original”, the copies of the alternative Bid will be placed in separate sealed envelopes marked “Alternative Bid – Copies Of Technical Part”, and “Alternative Bid – Copies Of Financial Part” and enclosed in a separate sealed outer envelope marked “Alternative Bid - Copies”.
    3. The envelopes marked “Original Bid” and “Bid Copies” (and, if appropriate, a third envelope marked “Alternative Bid”) shall be enclosed in a separate sealed outer envelope for submission to the Employer.
    4. The inner and outer envelopes shall:
  2. bear the name and address of the Bidder;
  3. be addressed to the Employer in accordance with ITB 23.1;
  4. bear the specific identification of this Bidding process indicated in accordance with ITB 1.1; and
  5. bear a warning not to open before the time and date for Bid opening.
    1. If all envelopes are not sealed and marked as required, the Employer will assume no responsibility for the misplacement or premature opening of the Bid.

 

  1. Deadline for Submission of Bids
    1. Bids must be received by the Employer at the address and no later than the date and time indicated in the BDS. When so specified in the BDS, Bidders shall have the option of submitting their Bids electronically. Bidders submitting Bids electronically shall follow the electronic Bid submission procedures specified in the BDS.
    2. The Employer may, at its discretion, extend the deadline for the submission of Bids by amending the bidding document in accordance with ITB 8, in which case all rights and obligations of the Employer and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended.

 

  1. Late Bids
    1. The Employer shall not consider any Bid that arrives after the deadline for submission of Bids, in accordance with ITB 23.  Any Bid received by the Employer after the deadline for submission of Bids shall be declared late, rejected, and returned unopened to the Bidder.

 

  1. Withdrawal, Substitution, and Modification of Bids
    1. A Bidder may withdraw, substitute, or modify its bid after it has been submitted by sending a written notice, duly signed by an authorized representative, and shall include a copy of the authorization in accordance with ITB 21.3, (except that withdrawal notices do not require copies). The corresponding substitution or modification of the Bid must accompany the respective written notice.  All notices must be:
  2. prepared and submitted in accordance with ITB 21 and ITB 22 (except that withdrawals notices do not require copies), and in addition, the respective envelopes shall be clearly marked “Withdrawal,” “Substitution,” “Modification”; and
  3. received by the Employer prior to the deadline prescribed for submission of Bids, in accordance with ITB 23.
    1. Bids requested to be withdrawn in accordance with ITB 25.1 shall be returned unopened to the Bidders.
    2. No Bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of Bids and the date of expiry of the Bid validity specified by the Bidder on the Letter of Bid or any extended date thereof. 

 

  1. Public Opening of Technical Parts of Bids

 

  1. Public Opening of Technical Parts of Bids
    1. Except as in the cases specified in ITB 24 and ITB 25.2, the Employer shall publicly open and read out all Bids received by the deadline at the date, time and place specified in the BDS in the presence of Bidders’ designated representatives and anyone who choose to attend. Any specific electronic Bid opening procedures required if electronic Bidding is permitted in accordance with ITB 23.1, shall be as specified in the BDS.
    2. First, the written notice of withdrawal in the envelopes marked “Withdrawal” shall be opened and read out and the envelope with the corresponding Bid shall not be opened but returned to the Bidder.  No bid withdrawal shall be permitted unless the corresponding withdrawal notice contains a valid authorization to request the withdrawal and is read out at Bid opening.
    3. Next, envelopes marked “Substitution” shall be opened and read out and exchanged with the corresponding Bid being substituted, and the substituted Bid shall not be opened, but returned to the Bidder. No Bid substitution shall be permitted unless the corresponding substitution notice contains a valid authorization to request the substitution and is read out at Bid opening.
    4. Next, envelopes marked “Modification” shall be opened and read out with the corresponding Bid. No Bid modification shall be permitted unless the corresponding modification notice contains a valid authorization to request the modification and is read out at Bid opening.
    5. Next, all other envelopes marked “Technical Part” shall be opened one at a time. All envelopes marked “Second Envelope: Financial Part” shall remain sealed and kept by the Employer in safe custody until they are opened at a later public opening, following the evaluation of the Technical Part parts of the Bids. On opening the envelopes marked “Technical Part” the Employer shall read out: the name of the Bidder, the presence or the absence of a Bid Security, or Bid-Securing Declaration, if required, and whether there is a modification; and Alternative Bid - Technical Part; and any other details as the Employer may consider appropriate. 
    6. Only Technical Parts of Bids and Alternative Bid - Technical Parts that are read out at Bid opening shall be considered further for evaluation. The Letter of Bid- Technical Part and the separate sealed envelope marked “Second Envelope: Financial Part” are to be initialed by representatives of the Employer attending Bid opening in the manner specified in the BDS.
    7. The Employer shall neither discuss the merits of any Bid nor reject any Bid (except for late Bids, in accordance with ITB 24.1).
    8. The Employer shall prepare a record of the Bid opening that shall include, as a minimum:
      1. the name of the Bidder and whether there is a withdrawal, substitution, or modification;
      2. the receipt of  envelopes marked “Second Envelope: Financial Part”;
      3. if applicable, any alternative Bid-Technical Part; and
      4. the presence or absence of a Bid Security or a Bid-Securing Declaration. 
    9. The Bidders’ representatives who are present shall be requested to sign the record.  The omission of a Bidder’s signature on the record shall not invalidate the contents and effect of the record.  A copy of the record shall be distributed to all Bidders.

 

  1. Evaluation of Bids- General Provisions

 

  1. Confidentiality
    1. Information relating to the evaluation of the Technical Part shall not be disclosed to Bidders or any other persons not officially concerned with the Bidding process until the notification of evaluation of the Technical Part in accordance with ITB 33. Information relating to the evaluation of Financial Part, the evaluation of combined Technical Part and Financial Part, and recommendation of contract award shall not be disclosed to Bidders or any other persons not officially concerned with the RFB process until the Notification of Intention to Award the Contract is transmitted to Bidders in accordance with ITB 42..
    2. Any effort by a Bidder to influence the Employer in the evaluation of the bids or Contract award decisions may result in the rejection of its Bid.
    3. Notwithstanding ITB 27.2, from the time of Bid opening to the time of Contract Award, if any Bidder wishes to contact the Employer on any matter related to the Bidding process, it should do so in writing.

 

  1. Clarification of Bids

 

    1. To assist in the examination, evaluation, and comparison of the Bids, and qualification of the Bidders, the Employer may, at its discretion, ask any Bidder for a clarification of its Bid.  Any clarification submitted by a Bidder that is not in response to a request by the Employer shall not be considered.  The Employer’s request for clarification and the response shall be in writing.  No change in the prices or substance of the Bid shall be sought, offered, or permitted, except to confirm the correction of arithmetic errors discovered by the Employer in the evaluation of the Bids, in accordance with ITB 35.
    2. If a Bidder does not provide clarifications of its Bid by the date and time set in the Employer’s request for clarification, its Bid may be rejected.

 

  1. Deviations, Reservations, and Omissions
    1. During the evaluation of Bids, the following definitions apply:

(a)     “Deviation” is a departure from the requirements specified in the bidding document;

(b)     “Reservation” is the setting of limiting conditions or withholding from complete acceptance of the requirements specified in the bidding document; and

          (c) “Omission” is the failure to submit part or all of the information or documentation required in the bidding document.

    1. Provided that a Bid is substantially responsive, the Employer may waive any nonmaterial nonconformities in the Bid.
    2. Provided that a Bid is substantially responsive, the Employer may request that the Bidder submit the necessary information or documentation, within a reasonable period of time, to rectify nonmaterial nonconformities in the Bid related to documentation requirements. Requesting information or documentation on such nonconformities shall not be related to any aspect of the price of the Bid. Failure of the Bidder to comply with the request may result in the rejection of its Bid.

 

  1. Evaluation of Technical Part of Bids

 

  1. Determination of Responsiveness of Technical Part
    1. The Employer’s determination of the Technical Part’s responsiveness shall be based on the contents of the Bid, as specified in ITB 11.
    2. Preliminary examination of the Technical Part shall be carried out to identify proposals that are incomplete, invalid or substantially nonresponsive to the requirements of the Bidding documents. A substantially responsive Bid is one that materially confirms to the requirements of the Bidding document without material deviation, reservation, or omission. A material deviation, reservation, or omission is one that,
    1. if accepted, would:
        1. affect in any substantial way the scope, quality, or performance of the Works specified in the Contract; or
        2. limit in any substantial way, inconsistent with the Bidding document, the Employer’s rights or the Bidder’s  obligations under the proposed Contract; or
    2. if rectified, would unfairly affect the competitive position of other Bidders presenting substantially responsive Bids.
    1. If the Technical Part is not substantially responsive to the requirements of the Bidding document, it shall be rejected by the Employer and may not subsequently be made responsive by correction of the material deviation, reservation, or omission.

 

  1. Eligibility and Qualifications of the Bidder
    1. The Employer shall determine to its satisfaction whether the Bidders that have been assessed to have submitted substantially responsive Bids are eligible, and either continue to meet (if prequalification applies) or meet (if prequalification has not been carried out), the qualifying criteria specified in Section III, Evaluation and Qualification Criteria.
    2. The determination shall be based upon an examination of the documentary evidence of the Bidder’s eligibility and qualifications submitted by the Bidder, pursuant to ITB 15. The determination shall not take into consideration the qualifications of other firms such as the Bidder’s subsidiaries, parent entities, affiliates, subcontractors (other than Specialized Subcontractors if permitted in the bidding document), or any other firm.
    3. Prior to Contract award, the Employer will verify that the successful Bidder (including each member of a JV) is not disqualified by the Bank due to noncompliance with contractual SEA/SH prevention and response obligations. The Employer will conduct the same verification for each subcontractor proposed by the successful Bidder. If any proposed subcontractor does not meet the requirement, the Employer will require the Bidder to propose a replacement subcontractor.
    4. Only substantially responsive bids submitted by eligible and qualified bidders shall proceed to the detailed technical evaluation specified in ITB 32.

 

  1. Detailed Evaluation of Technical Part
    1. The Employer’s evaluation of Technical Part will be carried out as specified in Section III, Evaluation and Qualification Criteria.
    2. The scores and weightings to be given to Rated Criteria (including technical and non-price factors and sub factors) are specified in the BDS.

 

  1. Notification of Evaluation of Technical Parts and Public Opening of Financial Parts

 

  1. Notification of Evaluation of Technical Parts and Public Opening of Financial Parts
    1. Following the completion of the evaluation of the Technical Parts of the Bids, the Employer shall notify in writing those Bidders whose Bids were considered substantially non-responsive to the bidding document or failed to meet the eligibility and qualification requirements, advising them of the following information:
  2. the grounds on which their Technical Part of Bid failed to meet the requirements of the bidding document;
  3. their envelopes marked “Second Envelope: Financial Part” will be returned to them unopened after the completion of the selection process and the signing of the Contract; and
  4. notify them of the date, time and location of the public opening of the envelopes marked “Second Envelope: Financial Part”.
    1. The Employer shall, simultaneously, notify in writing those Bidders whose Technical Part have been evaluated as substantially responsive to the bidding document and met the eligibility and qualification requirements, advising them of the following information:
  1. their Bid has been evaluated as substantially responsive to the bidding document and met the eligibility and qualification requirements;
  2. their envelope marked “Second Envelope: Financial Part” will be opened at the public opening of the Financial Parts; and
  3. notify them of the date, time and location of the second public opening of the envelopes marked “Second Envelope: Financial Part” as specified in the BDS.
    1. The opening date shall be not less than ten (10) Business Days from the date of notification of the results of the technical evaluation, specified in ITB 33.1 and 33.2. However, if the Employer receives a complaint on the results of the technical evaluation within the ten (10) Business Days, the opening date shall be subject to ITB 48.1. The Financial Part of the Bid shall be opened publicly in the presence of Bidders’ designated representatives and anyone who chooses to attend.
    2. At this public opening, the Financial Parts will be opened by the Employer in the presence of Bidders, or their designated representatives and anyone else who chooses to attend. Bidders who met the eligibility and qualification requirements and whose bids were evaluated as substantially responsive will have their envelopes marked “Second Envelope: Financial Part” opened at the second public opening. Each of these envelopes marked “Second Envelope: Financial Part” shall be inspected to confirm that they have remained sealed and unopened. These envelopes shall then be opened by the Employer. The Employer shall read out the names of each Bidder, the technical score and the total Bid prices, per lot (contract) if applicable, including any discounts and Alternative Bid - Financial Part, and any other details as the Employer may consider appropriate.
    3. Only envelopes of Financial Part of Bids, Financial Parts of Alternative Bids and discounts that are opened and read out at Bid opening shall be considered further for evaluation. The Letter of Bid – Financial Part and the Priced Activity Schedules are to be initialed by a representative of the Employer attending the Bid opening in the manner specified in the BDS.
    4. The Employer shall neither discuss the merits of any Bid nor reject any envelopes marked “Second Envelope: Financial Part” at this public opening.
    5. The Employer shall prepare a record of the Financial Part of the Bid opening that shall include, as a minimum: (a) the name of the Bidder whose Financial Part was opened; (b) the Bid price, per lot (contract) if applicable, including any discounts; and (c) if applicable, any Alternative Bid – Financial Part.
    6. The Bidders whose envelopes marked “Second Envelope: Financial Part” have been opened or their representatives who are present shall be requested to sign the record. The omission of a Bidder’s signature on the record shall not invalidate the contents and effect of the record. A copy of the record shall be distributed to all Bidders.

 

  1. Evaluation of Financial Part of Bids

 

  1. Adjustments for Non-material Noconformities
    1. Provided that a Bid is substantially responsive, the Employer shall rectify quantifiable nonmaterial nonconformities related to the Bid Price. To this effect, the Bid Price shall be adjusted, for comparison purposes only, to reflect the price of a missing or non-conforming item or component by adding the average price of the item or component quoted by substantially responsive Bidders.  If the price of the item or component cannot be derived from the price of other substantially responsive Bidders, the Employer shall use its best estimate.

 

  1. Correction of Arithmetic Errors
    1. In evaluating the Financial Part of each Bid, the Employer shall correct arithmetical errors on the following basis:
  2. where there are errors between the total of the amounts given under the column for the price breakdown and the amount given under the Total Price, the former shall prevail and the latter will be corrected accordingly;
  3. where there are errors between the total of the amounts of Schedule Nos. 1 to 4 and the amount given in Schedule No. 5 (Grand Summary) the former shall prevail and the latter will be corrected accordingly;
  4. if there is a discrepancy between words and figures, the amount in words shall prevail, unless the amount expressed in words is related to an arithmetic error, in which case the amount in figures shall prevail subject to (a) and (b) above.
    1. Bidders shall be requested to accept correction of arithmetical errors. Failure to accept the correction in accordance with ITB 35.1, shall result in the rejection of the Bid.

 

  1. Evaluation Process, Financial Part
    1. To evaluate the Financial Part, the Employer shall consider the following:
  2. the Bid price, excluding provisional sums and the provision, if any, for contingencies in the Price Schedules;
  3. price adjustment for correction of arithmetic errors in accordance with ITB 35.1;
  4. price adjustment due to discounts offered in accordance with ITB 17.11;
  5. price adjustment due to quantifiable nonmaterial nonconformities in accordance with ITB 34.1;
  6. converting the amount resulting from applying (a) to (c) above, if relevant, to a single currency in accordance with ITB 36.2; and  
  7. the evaluation factors indicated in the BDS and detailed in Section III, Evaluation and Qualification Criteria.
    1. For evaluation and comparison purposes, the currency(ies) of the Bid shall be converted into a single currency as specified in the BDS.
    2. No margin of domestic preference shall apply.
    3. If price adjustment is allowed in accordance with ITB 17.7, the estimated effect of the price adjustment provisions of the Conditions of Contract, applied over the period of execution of the Contract, shall not be taken into account in Bid evaluation.
    4. If this bidding document allows Bidders to quote separate prices for different lots (contracts), each lot will be evaluated separately to determine the Most Advantageous Bid using the methodology specified in Section III, Evaluation and Qualification Criteria. Discounts that are conditional on the award of more than one lotor slice shall not be considered for Bid evaluation.

 

  1. Abnormally Low Bids
    1. An Abnormally Low Bid is one where the Bid price, in combination with other elements of the Bid, appears so low that it raises material concerns as to the capability of the Bidder to perform the Contract for the offered Bid Price.
    2. In the event of identification of a potentially Abnormally Low Bid, the Employer shall seek written clarifications from the Bidder, including detailed price analyses of its Bid price in correlation to the subject matter of the contract, scope, proposed methodology, schedule, allocation of risks and responsibilities and any other requirements of the bidding document.
    3. After evaluation of the price analyses, in the event that the Employer determines that the Bidder has failed to demonstrate its capability to deliver the contract for the offered tender price, the Employer shall reject the Bid.

 

  1. Unbalanced or Front Loaded Bids
    1. If the Bid that is evaluated as the lowest evaluated cost is, in the Employer’s opinion, seriously unbalanced or front loaded the Employer may require the Bidder to provide written clarifications. Clarifications may include detailed price analyses to demonstrate the consistency of the Bid prices with the scope of works, proposed methodology, schedule and any other requirements of the bidding document.
    2. After the evaluation of the information and detailed price analyses presented by the Bidder, the Employer may:
      1. accept the Bid; or
      2. if appropriate, require that the total amount of the Performance Security be increased, at the expense of the Bidder, to a level not exceeding twenty percent (20%) of the Contract Price; or
      3. reject the Bid.

 

  1. Evaluation of Combined Technical and Financial Parts, Most Advantageous Bid and Notification of Intention to Award

 

  1. Evaluation of combined Technical and Financial Parts, Most Advantageous Bid
    1. The Employer’s evaluation of responsive Bids will take into account technical factors, in addition to cost factors in accordance with Section III Evaluation and Qualification Criteria. The weight to be assigned for the Technical factors and cost is  specified in the BDS. The Employer will rank the Bids based on the evaluated Bid score (B).
    2. The Employer shall determine the Most Advantageous Bid. The Most Advantageous Bid is the Bid of the Bidder that meets the Qualification Criteria and whose Bid has been determined to be substantially responsive to the Bidding document and is the Bid with the highest combined technical and financial score
    3. The capabilities of the manufacturers and subcontractors proposed in its Bid to be used by the Bidder with the Most Advantageous Bid for identified major items of supply or services will also be evaluated for acceptability in accordance with Section III, Evaluation and Qualification Criteria.  Their participation should be confirmed with a letter of intent between the parties, as needed.  Should a manufacturer or subcontractor be determined to be unacceptable, the Bid will not be rejected, but the Bidder will be required to substitute an acceptable manufacturer or subcontractor without any change to the Bid price. Prior to signing the Contract, the corresponding Appendix to the Contract Agreement shall be completed, listing the approved manufacturers or subcontractors for each item concerned.

 

  1. Employer’s right to Accept Any Bid and to Reject Any or All Bids
    1. The Employer reserves the right to accept or reject any Bid, and to annul the Bidding process and reject all Bids at any time prior to Contract Award, without thereby incurring any liability to Bidders. In case of annulment, all Bids submitted and specifically, Bid securities shall be promptly returned to the Bidders.

 

  1. Standstill Period
    1. The Contract shall not be awarded earlier than the expiry of the Standstill Period. The Standstill Period shall be ten (10) Business Days unless extended in accordance with ITB 45. The Standstill Period commences the day after the date the Employer has transmitted to each Bidder the Notification of Intention to Award the Contract. Where only one Bid is submitted, or if this contract is in response to an emergency situation recognized by the Bank, the Standstill Period shall not apply.

 

  1. Notification of Intention to Award
    1. The Employer shall send to each Bidder the Notification of Intention to Award the Contract to the successful Bidder. The Notification of Intention to Award shall contain, at a minimum, the following information:
  2. the name and address of the Bidder submitting the successful Bid;
  3. the Contract price of the successful Bid;
  4. the total combined score of the successful Bid;
  5. the names of all Bidders who submitted Bids, and their Bid prices as readout, and as evaluated and technical score;
  6. a statement of the reason(s) the Bid (of the unsuccessful Bidder to whom the notification is addressed) was unsuccessful;
  7. the expiry date of the Standstill Period; and
  8. instructions on how to request a debriefing and/or submit a complaint during the standstill period.

 

  1. Award of Contract

 

  1. Award Criteria
    1. Subject to ITB 40, the Employer shall award the Contract to the successful Bidder. This is the Bidder whose Bid has been determined to be the Most Advantageous Bid.

 

  1. Notification of Award
    1. Prior to the date of expiry  of the bid validity, and upon expiry of the Standstill Period, specified in ITB 41.1 or any extension thereof, and upon satisfactorily addressing any complaint that has been filed within the Standstill Period, the Employer shall notify the successful Bidder, in writing, that its Bid has been accepted. The notification of award (hereinafter and in the Contract Forms called the “Letter of Acceptance”) shall specify the sum that the Employer will pay the Contractor in consideration of the execution of the contract (hereinafter and in the Conditions of Contract and Contract Forms called “the Contract Price”).
    2. Within ten (10) Business Days after the date of transmission of the Letter of Acceptance, the Employer shall publish the Contract Award Notice which shall contain, at a minimum, the following information:
  2. name and address of the Employer;
  3. name and reference number of the contract being awarded, and the selection method used;
  4. names of all Bidders that submitted Bids, and their Bid prices as read out at Bid opening, and as evaluated;
  5. names of all Bidders whose Bids were rejected either as nonresponsive or as not meeting qualification criteria, or were not evaluated, with the reasons therefor;
  6. the name of the successful Bidder, the final total contract price, the contract duration and a summary of its scope; and
  7. successful Bidder’s Beneficial Ownership Disclosure Form.
    1. The Contract Award Notice shall be published on the Employer’s website with free access if available, or in at least one newspaper of national circulation in the Employer’s Country, or in the official gazette.
    2. Until a formal contract is prepared and executed, the Letter of Acceptance shall constitute a binding Contract

 

  1. Debriefing by the Employer
    1. On receipt of the Employer’s Notification of Intention to Award referred to in ITB 42, an unsuccessful Bidder has three (3) Business Days to make a written request to the Employer for a debriefing. The Employer shall provide a debriefing to all unsuccessful Bidders whose request is received within this deadline.
    2. Where a request for debriefing is received within the deadline, the Employer shall provide a debriefing within five (5) Business Days, unless the Employer decides, for justifiable reasons, to provide the debriefing outside this timeframe. In that case, the standstill period shall automatically be extended until five (5) Business Days after such debriefing is provided.  If more than one debriefing is so delayed, the standstill period shall not end earlier than five (5) Business Days after the last debriefing takes place. The Employer shall promptly inform, by the quickest means available, all Bidders of the extended standstill period.
    3. Where a request for debriefing is received by the Employer later than the three (3)-Business Day deadline, the Employer should provide the debriefing as soon as practicable, and normally no later than fifteen (15) Business Days from the date of publication of Public Notice of Award of contract. Requests for debriefing received outside the three (3)-day deadline shall not lead to extension of the standstill period. 
    4. Debriefings of unsuccessful Bidders may be done in writing or verbally. The Bidder shall bear their own costs of attending such a debriefing meeting.

 

  1. Signing of Contract
    1. The Employer shall send to the successful Bidder the Letter of Acceptance including the Contract Agreement, and a request to submit the Beneficial Ownership Disclosure Form providing additional information on its beneficial ownership. The Beneficial Ownership Disclosure Form shall be submitted within eight (8) Business Days of receiving this request.
    2. The successful Bidder shall sign, date and return to the Employer, the Contract Agreement within twenty-eight (28) days of its receipt.
    3. Notwithstanding ITB 46.2 above, in case signing of the Contract Agreement is prevented by any export restrictions attributable to the Employer, to the country of the Employer, or to the use of the Plant and Installation Services to be supplied, where such export restrictions arise from trade regulations from a country supplying those Plant and Installation Services, the Bidder shall not be bound by its Bid, always provided, however, that the Bidder can demonstrate to the satisfaction of the Employer and of the Bank that signing of the Contact Agreement has not been prevented by any lack of diligence on the part of the Bidder in completing any formalities, including applying for permits, authorizations and licenses necessary for the export of the Plant and Installation Services under the terms of the Contract.

 

  1. Performance Security
    1. Within twenty-eight (28) days of the receipt of the Letter of Acceptance from the Employer, the successful Bidder shall furnish the Performance Security in accordance with the General Conditions GCC 13.3, subject to ITB 38, using for that purpose the Performance Security Form included in Section X, Contract Forms, or another form acceptable to the Employer.  If the Performance Security furnished by the successful Bidder is in the form of a bond, it shall be issued by a bonding or insurance company that has been determined by the successful Bidder to be acceptable to the Employer.  A foreign institution providing a bond shall have a correspondent financial institution located in the Employer’s Country, unless the Employer has agreed in writing that a correspondent financial institution is not required.
    2. Failure of the successful Bidder to submit the above-mentioned Performance Security or sign the Contract shall constitute sufficient grounds for the annulment of the award and forfeiture of the Bid Security.  In that event the Employer may award the Contract to the Bidder offering the next Most Advantageous Bid.

 

  1. Procurement Related Complaint
    1. The procedures for making a Procurement-related Complaint are as specified in the BDS.

 

 

 

Section II - Bid Data Sheet

The following specific data for the Facilities to be procured shall complement, supplement, or amend the provisions in the Instructions to Bidders (ITB). Whenever there is a conflict, the provisions herein shall prevail over those in ITB.

A.  General

ITB 1.1

The reference number of the Request for Bids (RFB) is: SZ-ECC-561950-CW-RFB

The Employer is: Eswatini Electricity Company (EEC).

The name of the RFB is: Design, Supply and Installation of 11kV Auto reclosers (Plant)

The number and identification of lots (contracts) comprising this RFB is: one (1)

ITB 1.2 (a)

N/A

ITB 2.1

The Borrower is: Government of Kingdom of Eswatini

Loan or Financing Agreement amount: US$90 million

The name of the Project is: Accelerating Sustainable and Clean Energy Access Transformation (ASCENT) Eswatini

ITB 4.1

Maximum number of members in the JV shall be: Three (3)

ITB 4.5

A list of debarred firms and individuals is available on the Bank’s external website: http://www.worldbank.org/debarr.

ITB 4.11

This Bidding Process is not subject to prequalification.

B.  Bidding Document

ITB 7.1

For Clarification of Bid purposes only, the Employer’s address is:

Attention: Mr. Bongani Chauke, Procurement Manager

Address: Po Box 258, Head Office, Eluvatsini House,

Floor/Room number: Ground Floor                                                              

City: Mbabane 

Country: Kingdom of Eswatini (Swaziland)

Telephone: +268 2409 4065

Electronic mail address: bongani.chauke@eec.co.sz  and thobeka.gama@eec.co.sz

Requests for clarification should be received by the Employer no later than: 12 October 2026.

Web page: www.eec.co.sz

ITB 7.4

A pre-bid meeting shall take place at the following date, time and place:

Date:  10 September 2026

Time: 10h00 SAST

Place: Virtual

Join: https://teams.microsoft.com/meet/350969007718107?p=iaBABpQyLOD1SvWqoV

Meeting ID: 350 969 007 718 107

Passcode: vZ7TW3mc

A non-compulsory site visit conducted by the Employer shall be on 17nth and 18nth September 2026

Telephone: +268 2409 4062 

E-mail: thobeka.gama@eec.co.sz copied to bongani.chauke@eec.co.sz

Contact person/conference coordinator: Ms. Thobeka Gama, Procurement Specialist

ITB 7.6

The Employer shall not publish the Minutes of the pre-Bid meeting on the web page. However, the minutes of the pre-Bid meeting will be circulated to all bidders who have purchased the bidding document.

C.  Preparation of Bids

ITB 10.1

The language of the Bid is: English

All correspondence exchange shall be in English language.

Language for translation of supporting documents and printed literature is English.

ITB 11.2 (i)

The Bidder shall submit the following additional documents in the Technical Part of its Bid:

Code of Conduct for Contractor’s Personnel (ES)

The Bidder shall submit its Code of Conduct that will apply to Contractor’s Personnel (as defined in Sub-Clause 1.1.17 of the General Conditions of Contract), to ensure compliance with the Contractor’s Environmental and Social (ES) obligations under the Contract. The Bidder shall use for this purpose the Code of Conduct form provided in Section IV.  No substantial modifications shall be made to this form, except that the Bidder may introduce additional requirements, including as necessary to take into account specific Contract issues/risks.

A satisfactory code of conduct will contain obligations on all Contractor’s Personnel project staff (including sub-contractors and day workers) that are suitable to address the following issues, as a minimum.  Additional obligations may be added to respond to particular concerns of the region, the location and the project sector or to specific project requirements.  The code of conduct shall contain a statement that the term “child” / “children” means any person(s) under the age of 18 years.

The issues to be addressed include:

1.   Compliance with applicable laws, rules, and regulations.

2.   Compliance with applicable health and safety requirements to protect the local community, the Employer’s Personnel, and the Contractor’s Personnel

3.   Interactions with the local community(ies), members of the local community (ies), and any affected person(s) (for example to convey an attitude of respect, including to their culture and traditions)

4.   Sexual harassment

5.   Sexual exploitation and abuse

6.   Protection of children (including prohibitions against sexual activity or abuse, or otherwise unacceptable behavior towards children, limiting interactions with children, and ensuring their safety in project areas)

7.   Sanitation requirements

8.   Non retaliation against workers who report violations of the Code, if that report is made in good faith.

Management Strategies and Implementation Plans (MSIP) to manage the (ES) risks

The Bidder shall submit Management Strategies and Implementation Plans (MSIPs) to manage the following key Environmental and Social (ES) risks:

  • Gender Based Violence Action plan
  • Sexual Exploitation and Abuse (SEA) prevention and response action plan
  • Traffic Management Plan to ensure safety of local communities from construction traffic
  • Waste management plan

ITB 11.3(d)

The Bidder shall submit the following additional documents in the Financial Part of its Bid: N/A

ITB 13.1

Alternative Bids shall not be considered.

ITB 13.2

Alternatives to the Time Schedule shall not be permitted.

ITB 13.4

Alternative technical solutions shall not be permitted for the Plant and Installation Services.

ITB 17.1

Bidders shall quote for the following components or services on a single responsibility basis:

  • Design, supply, installation, configuration and commissioning of all 13 x 11kV auto reclosers

and

The supply of the following components or services will be provided under the responsibility of the Employer:

  • Wooden structures and steel crossarms for each installation.
  • 11kV/230 16kVA single phase transformer for auxiliary supply with corresponding surge protection, LV MCB in pole mounted box.
  • Bypass 11kV gang switch
  • Earthing material for all 13 sites
    • Clamps
    • Earth spikes
    • Camo conductor
    • Lugs for camo conductor
    • Earthing wire
    • Conductive cement

ITB 17.5 (a) and (d)

Place of destination: Matsapha Central Services Organization (CSO) – EEC Main Stores, Matsapha.

Final destination (Project Site): Various projects sites across the country with 150 km radius from the Matsapha Central Services Organization (CSO) – EEC Main Stores, Matsapha.

ITB 17.6

The Incoterms edition is: CIP-INCOTERMS 2020

ITB 17.7

The prices quoted by the Bidder shall not be subject to adjustment during the performance of the Contract.

ITB 18.1

The currency of bid and payment for Bidder from the Common Monetary Area (CMA) Countries shall be Employer’s Country Lilangeni (SZL).

Bidder from outside the Common Monetary Area (CMA) Countries is not required to quote in the currency of the Employer’s Country Lilangeni (SZL), the portion of the Bid price that corresponds to expenditures incurred in the Employer’s Country currencies.

ITB 19.1

The Bid shall be valid until: 23 January 2027

ITB 19.3 (a)

The Bid price shall be adjusted by the following factor(s): Not Applicable.

ITB 20.1

A Bid Security shall be required.

A Bid-Securing Declaration shall not be required.

If a Bid Security shall be required, the amount and currency of the Bid Security shall be  E50,000.00

ITB 20.3 (d)

Other types of acceptable securities: NONE

ITB 20.9

Not applicable

ITB 21.3

The written confirmation of authorization to sign on behalf of the Bidder shall consist of “Power of Attorney” (either notarized or attested by the appropriate authority in the Bidder’s home country) along with a copy of relevant Board Resolution.

Note: The Power of Attorney shall indicate that the person signing the Bid has the authority to sign the Bid and the Bid is binding upon the Bidder during the full period of its validity. In case of a Joint venture Bid, the Power of Attorney shall be signed by the appropriate official of each of the JV partner.

D.  Submission and Opening of Bids

ITB 22.1

In addition to the original Bid, the number of copies is: Two (2).

Notes:

  1. Electronic copies of the bid shall also be submitted in Flash Drive in the technical proposal envelope.
  2. The price schedule in MS-Excel format shall be submitted, in a separate flash drive in the financial proposal envelope.  

ITB 23.1

For Bid submission purpose only, the Procuring Agency’s address is:

Eswatini Electricity Company

Attention: Mr. Bongani Chauke

Street Address: Eluvatsini House, Mhlambanyatsi Road  

Floor/ Room number: Reception      

City: Mbabane

Country: Kingdom of Eswatini       

The deadline for Bid submission is:

Date: 23 October 2026

Time:11h00 SAST

Bidders shall not have the option of submitting their Bids electronically.

E. Public Opening of Technical Parts of Bids

ITB 26.1

The Bid opening shall take place at:

EEC Head Office

Street Address: Eluvatsini House, Mhlambanyatsi Road  

Floor/ Room number: Reception, Cubicle 1

City: Mbabane

Country: Kingdom of Eswatini

Date:  23 October 2026

Time: 11.15 AM SAST

The electronic Bid opening procedures shall be: N/A

ITB 26.6

The Letter of Bid - Technical Part and the sealed envelope marked “Second Envelope - Financial Part” shall be initialed by at least three (3) representatives of the Employer conducting Bid opening.

G.  Evaluation of Technical Part of Bids

ITB 32.2

The weight to be given for Rated Criteria (including technical and non-price factors) is: 0.5(50 %)

The technical factors and sub-factors, which for purposes of this document carry the same meaning as Rated Criteria, and the corresponding scores in % are:

No.

Rated Criterion

Weight

Subfactors and weight

1

Specific Experience of bidder, capability and suitability of subcontractors

15

  • Relevant similar project experience [5]
  • Bidder capability, resources and delivery record [4]
  • Subcontractor suitability, experience and assigned scope [4]
  • Local/regional support and service capability [2]

2

Technical compliance and plant design solution

25

  • Compliance with and level of exceeding employer’s technical requirements [10]
  • Soundness of plant design basis and process solution efficiency [5]
  • Equipment selection, quality and standards compliance and superiority [5]
  • System integration, reliability, maintainability and operability exceeding generic standards [5]

3

Approach, Methodology, method statement and implementation plan

20

  • Execution approach, procurement and logistics plan [5]
  • Detailed method statement and installation sequence [5]
  • Implementation plan, interfaces and outage management [4]
  • Quality control, inspection, testing and commissioning strategy [3]
  • Risk management, safety, environmental and social controls [3]

4

Key personnel and project organization

20

  • Project manager qualifications, experience and availability [3]
  • Key technical personnel qualifications and relevant experience [7]
  • Project organization structure and reporting lines [3]
  • Clarity of roles, responsibilities and resource allocation [3]
  • Local/regional support and specialist backup [4]

5

Programme, schedule and delivery plan

5

  • Completeness and realism of programme [2]
  • Critical path, milestones and interface alignment [2]
  • Resource loading, float and recovery measures [1]

6

Cybersecurity risk management and innovation

5

  • Cybersecurity risk assessment and mitigation controls [2]
  • Protection of automation, control, communications and remote access systems [1]
  • Alignment with recognized industrial cybersecurity practices [1]
  • Innovation that improves safety, reliability or maintainability [1]

7

Training, documentation, warranties and lifecycle support

10

  • Training plan, content and knowledge transfer [3]
  • Operation and maintenance documentation [2]
  • Spare parts strategy and lifecycle support [3]
  • Warranty, after-sales service and defects liability support [2]

Total

100

 

Minimum Acceptable Score for Technical Proposal 

70

 

 

Note:

  1. Bidders who attain a score less than 70 shall not be considered for financial evaluation.
  2. Rated Criteria, including technical and non-price factors, will be assessed for bids that meet the minimum qualification requirements and pass the pass/fail evaluation stage. This assessment focuses not on meeting minimum standards, but on the extent to which bids exceed them by adding value to the contract and introducing innovations that enhance contract performance outcomes.

H. Notification of Evaluation of Technical Parts and Public Opening of Financial Parts

ITB 33.5

The Letter of Bid – Financial Part and Schedules shall be initialed by three (3) representatives of the Employer conducting Bid opening.   

Each Financial Part of Bid shall be initialed by 3 representatives of the employer conducting the financial opening. Any modification to the total price shall be recorded and initialed by 3 Representatives of the Employer.

I.  Evaluation of Financial Part of Bids

36.1(f)

The adjustments shall be determined using the following criteria, from amongst those set out in Section III, Evaluation and Qualification Criteria:

  1. Deviation in Time for Completion: No
  2. Life cycle costs: the projected operating and maintenance costs during the life of the Facilities: No
  3. Functional Guarantees of the Facilities: No
  4. Work, services, facilities, etc., to be provided by the Employer: No

ITB 36.2

 

 

The currency that shall be used for Bid evaluation and comparison purposes to convert at the selling exchange rate all Bid prices expressed in various currencies into a single currency is: Lilangeni (SZL)

The source of exchange rate shall be: Central Bank of Eswatini

The date for the exchange rate shall be:  23 October 2026

J. Evaluation of Combined Technical and Financial Parts and Most Advantageous Bid

ITB 39.1

The weight to be given for cost is: 0.5 (50%)

K. Award of Contract

ITB 48.1

The procedures for making a Procurement-related Complaint are detailed in the “Procurement Regulations for IPF Borrowers (Annex III).” If a Consultant wishes to make a Procurement-related Complaint, the Consultant shall submit its complaint following these procedures, In Writing (by the quickest means available, such as by email or fax), to:

For the attention: Mr. Mphumuzi Maziya

Title/position: Managing Director

Client: Eswatini Electricity Company

Email address: mphumuzi.maziya@eec.co.sz copied bongani.chauke@eec.co.sz

A copy of the complaint can be sent for the Bank’s information and monitoring to: pprocurementcomplaints@worldbank.org

In summary, a Procurement-related Complaint may challenge any of the following:

  1. the terms of this Request for Proposal;
  2. the Client’s decision to award the contract.

 

 

Section III - Evaluation and Qualification Criteria (Without prequalification)

This section contains all the criteria that the Employer shall use to evaluate Bids and qualify Bidders. No other factors, methods or criteria shall be used other than specified in this Bidding document. The Bidder shall provide all the information requested in the forms included in Section IV, Bidding Forms.

Wherever a Bidder is required to state a monetary amount, Bidders should indicate the USD equivalent using the rate of exchange determined as follows:

Exchange rates shall be taken from the publicly available source identified in the ITB 36.2. Any error in determining the exchange rates in the Bid may be corrected by the Employer.

Table of Contents

 

1.         Qualification. 61

2.         Evaluation of Technical Part 62

3.         Evaluation of Financial Part 64

4.         Combined Evaluation. 66

5.         Multiple Contracts. 66

 

 

 

 

  1. Qualification

1.1       Qualification Requirements

The Bidder’s qualification shall be assessed in accordance with the Qualification table included in this section.

1.2       Contractor’s Representative and other Key Personnel

            The Bidder must demonstrate that it will have suitably qualified Contractor’s Representative and other suitably qualified (and in adequate numbers) key personnel, as described in the Employer’s Requirements.

The Bidder shall provide details of the Contractor’s Representative and other key personnel, and such other key personnel that the Bidder considers appropriate, together with their academic qualifications and work experience. The Bidder shall complete the relevant Forms in Section IV, Bid Forms.

1.3       Equipment

            The Bidder must demonstrate that it will have access to the key equipment required to perform the contract.

The Bidder shall provide further details of proposed items of equipment using the relevant Form in Section IV.

1.4       Subcontractors/Manufacturers

Subcontractors/manufacturers for major items of supply or services identified in the Initial Selection document must meet or continue to meet the minimum criteria specified therein for each item.

Subcontractors for the following additional major items of supply or services must meet the following minimum criteria, herein listed for that item:

Item No.

Description of Item

Minimum Criteria to be met

1

Telecommunication equipment

5 years’ experience in supplying and installing telecommunication equipment

2

Overhead line construction

5 years’ experience in distribution infrastructure construction

3

11kV Auto reclosers

10 years’ experience in the manufacturing of auto reclosers

4

Protection and SCADA

10 Years experience in protection and automation of electrical transmission or distribution systems

 

Failure to comply with this requirement will result in rejection of the subcontractor.

In the case of a Bidder who offers to supply and/or install Plant and equipment under the contract that the Bidder did not manufacture or otherwise produce and/or install, the Bidder shall provide the manufacturer’s authorization, using the form provided in Section IV, showing that the Bidder has been duly authorized by the manufacturer or producer of the related Plant and equipment or component to supply and/or install that item in the Employer’s country. The Bidder is responsible for ensuring that the manufacturer or producer complies with the requirements of ITB 4 and ITB 5 and meets the minimum criteria listed above for that item.

  1. Evaluation of Technical Part

The total technical points assigned to each Bid in the Evaluated Bid  Formula will be determined by adding and weighting the scores assigned by an evaluation committee to technical factors of the Bid  in accordance with the criteria set forth below.

 

No.

Rated Criterion

Weight

Key Assessment Considerations

1

Specific Experience of bidder, capability and suitability of subcontractors

15%

  • Demonstrated experience of the bidder in successfully completing similar assignment
  • Relevance of previous projects in terms of plant type, capacity, complexity, technology, operating environment and contract scope.
  • Evidence of successful delivery within agreed time, cost, quality, safety and performance requirements.
  • Suitability, capability and experience of proposed subcontractors for their assigned scope of work.
  • Clarity of subcontractor roles, responsibilities, interfaces and reporting arrangements.
  • Evidence that subcontractors have the required technical qualifications, resources, certifications, equipment and specialist expertise.
  • Prior working relationship between the main bidder and proposed subcontractors, including evidence of successful collaboration on similar projects.
  • Availability of local or regional support, service capability, spare parts access and specialist backup during implementation and defects liability period.

2

Technical compliance and plant design solution

25%

  • Compliance with employer’s requirements;
  • process design basis; performance guarantees; equipment selection; system integration; reliability, maintainability and operability; interfaces with existing infrastructure;
  • compliance with applicable standards.

3

Approach, Methodology, method statement and implementation plan

20%

  • Clarity and completeness of execution approach procurement and logistics plan
  • installation sequence; construction methodology detailed method statement; implementation plan; quality control;
  • inspection and test plans
  • commissioning strategy;
  • outage/interface management;
  • Completeness of project risk management
  • safety, environmental & social risk controls.

4

Key personnel and project organization

20%

  • Qualifications,
  • relevant experience and availability of proposed personnel
  • strength of project management structure
  • clarity of roles and responsibilities
  •  experience in similar plant design, supply and installation contracts
  • Loca/regional support and specialist backup.

5

Programme, schedule and delivery plan

5%

  • Completeness of the programme
  • critical path identification
  • engineering, procurement, manufacturing, delivery, installation, testing and commissioning timelines
  • resource loading; milestone alignment; float and recovery measures.

6

Cybersecurity risk management and innovation

5%

  • Assessment and management of cyber risks affecting plant automation, control, communications, remote access, vendor access, software, firmware, data integrity and operational continuity;
  • alignment with recognized industrial control system cybersecurity practices;
  • practical innovations that reduce cyber risk without compromising plant safety, reliability or maintainability.
  • Compliance with cybersecurity requirements

7

Training, documentation, warranties and lifecycle support

10%

  • Completeness of training plan and content; operation and maintenance documentation;
  • spare parts strategy and warranty support; after-sales service; regional maintenance capability; defects liability support.

Total

 

100%

 

 

 

TECHINICAL PART SCORING METHOLOGY

Evaluators will apply the following scoring guidance consistently to each rated criterion. Scores will be based on the extent to which the bidder’s submission demonstrates compliance, completeness, relevance, credibility of evidence, and practical suitability for the required scope of work.

Score

Rating

General Scoring Guidance

0

Non-responsive / No evidence

The submission does not address the criterion, provides no relevant evidence, or contains information that is materially non-compliant with the requirements. The response gives the evaluator no reasonable basis to confirm capability, compliance, or suitability.

1

Poor

The submission addresses the criterion only superficially or partially. Evidence is weak, generic, insufficient, incomplete, or not clearly relevant to the required scope. There are significant gaps, uncertainties, or weaknesses that may create delivery, compliance, performance, safety, operational, or support risks.

2

Acceptable

The submission adequately addresses the criterion and demonstrates basic compliance with the requirements. Evidence is generally relevant and sufficient, although some details may be missing or not fully developed. Any minor weaknesses are manageable and are not expected to materially affect delivery of the required scope.

3

Good

The submission addresses the criterion clearly and comprehensively. Evidence is relevant, credible, and well aligned with the requirements. The response demonstrates sound understanding, suitable capability, and a practical approach marginally exceeding minimum or generic standards. Even if there are very minor omissions or risks that can be readily clarified or managed.

4

Excellent

The submission fully addresses the criterion and exceeds the minimum requirements in a meaningful and relevant way. Evidence is strong, specific, verifiable, and directly applicable to the scope. The response demonstrates superior capability, robust risk controls, clear interfaces, reliable delivery arrangements, and added value without introducing unacceptable risk.

 

The score for each sub- factor (i) within a factor (j) will be combined with the scores of sub- factors in the same factor as a weighted sum to form the Factor Technical Score using the following formula:

 

where:

tji          = the technical score for sub- factor “i” in factor “j”

wji     =  the weight of sub- factor “i” in factor “j”,

k       =  the number of scored sub-factors in factor “j”

and       

The Factor Technical Scores will be combined in a weighted sum to form the total Technical Part Score using the following formula:

 

where:

Sj      =  the Factor Technical Score of factor “j”

Wj     =  the weight of factor “j” as specified in the BDS

n       =  the number of Factors

and    

Note: After the technical evaluation only, only bids that attains a score of 70 % and or above shall be considered for financial evaluation.

 

  1. Evaluation of Financial Part

The following factors and methods will apply:

    1. Time Schedule

Time to complete the Plant and Installation Services from the effective date specified in Article 3 of the Contract Agreement for determining time for completion of pre-commissioning activities is 6 months. No credit will be given for earlier completion.

 

Note: A compliant Bid must offer a contract completion within the time specified above. Bids offering a completion date beyond the maximum designated period shall be rejected as non-responsive.

 

    1. Life Cycle Costs

None

 

    1. Functional Guarantees of the Facilities

The minimum requirements stated in the Specification for functional guarantees required in the Specification are:

 

Functional Guarantee

Minimum (or Maximum, as appropriate) Requirement

1. All 11 kV auto reclosers as stated in the employer’s requirements.

100% operational functionality throughout the Warranty Period & Design Life.

 

The performance figures quoted on forms-FUNC and Technical Data Sheet shall be guaranteed within the tolerances permitted by relevant standards listed under Part-II, Employer’s Requirement, and shall become a part of the successful Bidder's Contract. For the purposes of evaluation, for each percentage point the functional guarantee of the proposed Plant and Installation Services is below the norm specified in the Specification and in the above table, but above the minimum acceptable levels also specified therein, an adjustment of 5% will be added to the Bid price.  If the drop below the norm the Auto reclosers will be rejected.

 

 

    1.  Sustainable Procurement

None

 

    1. Work, services, facilities, etc., to be provided by the Employer

None

 

  1. Combined Evaluation

The Employer will evaluate and compare the Bids that have been determined to be substantially responsive.

An Evaluated Bid Score (B) will be calculated for each responsive Bid using the following formula, which permits a comprehensive assessment of the evaluated cost and the technical merits of each Bid:

 

where

C     =          Evaluated Bid Cost

C low =          the lowest of all Evaluated Bid Costs among responsive Bids

T     =          the total Technical Score awarded to the Bid

Thigh    =          the Technical Score achieved by the Bid  that was scored best among all responsive Bids

X     =          weight for Cost as specified in the BDS

The Bid with the best evaluated Bid Score (B) among responsive Bids shall be the Most Advantageous Bid provided the Bidder is qualified to perform the Contract.

……………………………………………………………………………………

 

 

2. Qualification

Factor

1 Eligibility

Sub-Factor

Criteria

Documentation Required

Requirement

Bidder

Single Entity

Joint Venture(existing or intended)

All members combined

Each Partner

At least one Partner

1.1 Nationality

Nationality in accordance with ITB 4.4.

Must meet requirement

must meet requirement

Must meet requirement

N / A

Form ELI –1.1 and 1.2, with attachments

1.2 Conflict of Interest

No- conflicts of interests as described in ITB 4.2

Must meet requirement

must meet requirement

Must meet requirement

N / A

Letter of Bid

1.3 Bank Ineligibility

Not having been declared ineligible by the Bank as described in 4.5.

Must meet requirement

must meet requirement

Must meet requirement

N / A

Letter of Bid

1.4 State Owned Enterprise or Institution

Compliance with conditions of ITB 4.6

Must meet requirement

Must meet requirement

Must meet requirement

N / A

Form ELI  –1.1 and 1.2, with attachments

1.5 Ineligibility based on a United Nations resolution or Borrower’s country law

Not having been excluded as a result of the Borrower’s country laws or official regulations, or by an act of compliance with UN Security Council resolution, in accordance with ITB 4.8and Section V.

Must meet requirement

must meet requirement

Must meet requirement

N / A

Letter of Bid

 



 

Factor

2. Historical Contract Non-Performance

Sub-Factor

Criteria

Documentation  Required

Requirement

Bidder

Single Entity

Joint Venture (existing or intended)

All members combined

Each member

At least one member

2.1 History of non-performing contracts

Non-performance[1]of a contract did not occur within the last 5 years prior to the deadline for application submission, based on all information on fully settled disputes or litigation.  A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the Bidder have been exhausted.

Must meet requirement by itself or as member to past or existing JV

N / A

Must meet requirement[2]

N / A

Form CON - 2

2.2 Suspension

 Not under suspension based on execution of a Bid Securing Declaration or Proposal Securing Declaration pursuant to ITB 4.7 and ITB 20.9

Must meet requirement

Must meet requirement

Must meet requirement

Must meet requirement

Letter of Bid

2.3 Pending Litigation

Bid’s financial position and prospective long term profitability still sound according to criteria established in 3.1 below and assuming that all pending litigation will be resolved against the Bidder

Must meet requirement

 

N / A

Must meet requirement

N / A

Form CON – 2

2.4 Litigation History

No consistent history of court/arbitral  award decisions against the Bidder[3]since 1st January 2021

 

Must meet requirement

Must meet requirement

Must meet requirement

N/A

Form CON – 2

2.5 Declaration: Environmental and Social (ES) past performance

Declare any contract that has been suspended or terminated and/or performance security called by an employer for reasons of breach of environmental, or social (including Sexual Exploitation, and Abuse) contractual obligations in the past five years.[4]

Must make the declaration. Where there are Specialized Subcontractor/s, the Specialized Subcontractor/s must also make the declaration.

 

 

 

 

 

N/A

Each must make the declaration. Where there are Specialized Subcontractor/s, the Specialized Subcontractor/s must also make the declaration.

 

 

 

 

N/A

Form CON-3 ES Performance Declaration

2.6 Bank’s SEA and/or SH Disqualification

At the time of Contract Award, not subject to disqualification by the Bank for non-compliance with SEA/ SH obligations

Must meet requirement

(including each subcontractor proposed by the Bidder)

N/A

Must meet requirement (including each subcontractor proposed by the Bidder)

N/A

Letter of Bid, Form CON-4

 

Factor

3 Financial Situation

Sub-Factor

Criteria

Documentation Required

Requirement

Bidder

Single Entity

Joint Venture (existing or intended)

All members combined

Each member

At least one member

3.1 Financial Capabilities

Submission of audited balance sheets or if not required by the law of the Bidder’s Country, other financial statements acceptable to the Employer, for the last three [3] years to demonstrate the current soundness of the Bidders financial position and its prospective long-term profitability.

Must meet requirement

N / A

Must meet requirement

N / A

Form FIN – 3.1 with attachments

3.2 Average Annual Turnover

 

Minimum average annual construction turnover in supply and installation of electricity distribution infrastructure of US$ 1,720,000.00 (One million, seven hundred and twenty thousand), calculated as total certified payments received for contracts in progress and/or completed within the last three (3) years,

Must meet requirement

Must meet requirement

Must meet at least 30 % of the requirement

Must meet at least 70 % of the requirement

Form FIN –3.2

3.3 Financial Resources

 

The Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet:

(i) the following cash-flow requirement:

USD $ 430,000.00 (four hundred and thirty thousand)

and

(ii) the overall cash flow requirements for this contract and its current commitments.

Must meet requirement

Must meet requirement

Must meet at least 30 % of the requirement

Must meet at least 70 % of the requirement

Form FIN –3.3

        

 

 

Factor

4 Experience

Sub-Factor

Criteria

Documentation Required

 

Requirement

Bidder

 

Single Entity

Joint Venture (existing or intended)

 

All members combined

Each member

At least one member

 

4.1 General Experience

Experience in supply, installation and commissioning of electricity distribution control systems under contracts in the role of main contractor, JV member, subcontractor, or management contractor for at least the last five (5) years starting 1st January 2021

Must meet requirement

 

N / A

Must meet requirement

 

N / A

Form EXP-4.1

 

4.2(a) Specific Experience

(a)Participation as contractor, joint venture member[5], management contractor, or subcontractor, in at least two (2) contracts within the last eight (8) years (from 1 January 2018), each with a value of at least $860,000.00 that have been successfully and substantially[6]completed and that are similar to the proposed Plant and Installation Services.

The similarity of the contracts shall be based on the physical size, complexity, methods, technology or other characteristics as described in Section VII, Employer’s Requirements.

Must meet requirement

Must meet requirements[7]

N / A

Must meet the following requirements for the key activities listed below

  • 2 contracts for Supply, Installation and commissioning of 11 to 33 kV auto-reclosers/circuit breakers in Sub-Sahara countries.

 

Form EXP 4.2(a)

 

 

4.2(b)  Specific Experience

(b) For the above or other contracts executed during the period stipulated in 4.2(a) above, a minimum experience in the following key activities:

  • Design, Supply, Installation, and Commissioning of at least two [2] of 11 to 33 kV auto-reclosers/circuit breakers within the last five [5] years; and
  •  At least one of the contracts shall have the complete scope of installation/integration to SCADA in a Sub-Sahara Africa

Bidders should submit details of previous projects and reference letters from clients in support of the projects they are using to demonstrate their qualifications.

The Employer may make independent inquiries about any or all of the projects referenced by bidders and may visit and examine the projects used by Bidders in support of their qualifications.

Must meet requirements

 

Must meet requirements[8]

N / A

Must meet the requirements

Form EXP-4.2(b)

 

4.2 (c) Specific Experience in managing ES aspects

For the contracts in 4.2 (a) above and/or any other contracts [substantially completed and under implementation] as prime contractor, joint venture member, or Subcontractor between 1st January 2021 and Application submission deadline, experience in managing ES risks and impacts in the following aspects:

  • Health and Safety on project areas and working areas
  • ESHS training of Contractor & local partners and staff; including induction training, health screening, training in correct use of PPEs, Project ESHS risks and hazards;
  • Waste management
  • Emergency Management

Must meet requirements

 

Must meet requirements

 

N/A

 

N/A

 

 

Form EXP – 4.2 (c)

 

 

 

Section IV - Bidding Forms

Table of Forms

 

Letter of Bid- Technical Part 79

Technical Proposal 82

Site Organization. 83

Method Statement 84

Mobilization Schedule. 85

Construction Schedule. 86

ES Management Strategies and Implementation Plans (ES-MSIP) 87

Sustainable Procurement Proposal 88

Risk assessment and Proposed Management Plan. 89

Code of Conduct for Contractor’s Personnel (ES) Form.. 90

Plant 94

Contractor’s Equipment 95

Functional Guarantees. 96

Personnel 97

Resume of Proposed Personnel 99

Proposed Subcontractors for Major Items of Plant and Installation Services. 100

Others - Time Schedule. 101

Bidders Qualification without prequalification. 115

Bidder Information Sheet 116

Party to JV Information Sheet 117

Historical Contract Non-Performance, Pending Litigation and Litigation History. 118

Current Contract Commitments / Works in Progress. 124

Financial Situation. 125

Historical Financial Performance. 125

Average Annual Turnover 127

Financial Resources. 128

Experience. 129

General Experience. 129

Specific Experience. 131

Specific Experience in Key Activities. 133

Form of Bid Security. 136

Form of Bid Security – Bank Guarantee. 136

Form of Bid Security- Bid Bond. 138

Form of Bid-Securing Declaration. 139

Manufacturer’s Authorization. 140

Schedule of Rates and Prices. 143

Schedule No. 1.  Plant and Mandatory Spare Parts Supplied from Abroad. 143

Country of Origin Declaration Form.. 144

Schedule No. 2.  Plant and Mandatory Spare Parts Supplied from Within the Employer’s Country. 145

Schedule No. 3.  Design Services. 146

Schedule No. 4.  Installation and Other Services. 147

Schedule No. 5.  Grand Summary. 148

Schedule No. 6.  Recommended Spare Parts. 149

Price Adjustment 150

 

 

Letter of Bid- Technical Part

INSTRUCTIONS TO BIDDERS: DELETE THIS BOX ONCE YOU HAVE COMPLETED THE DOCUMENT

The Bidder must prepare this Letter of Bid on stationery with its letterhead clearly showing the Bidder’s complete name and business address.

Note: All italicized text is to help Bidders in preparing this form.       

 

Date of this Bid submission: [insert date (as day, month and year) of Bid submission]

RFB No.: [insert number of RFB process]

Alternative No.:[insert identification No if this is a Bid for an alternative]

We, the undersigned, hereby submit our Bid, in two parts, namely:

  1. the Technical Part, and
  2. the Financial Part

In submitting our Bid, we make the following declarations:

  1. No reservations: We have examined and have no reservations to the bidding document, including Addenda issued in accordance with Instructions to Bidders (ITB 8);
  2. Eligibility: We meet the eligibility requirements and have no conflict of interest in accordance with ITB 4;
  3. Bid-Securing Declaration: We have not been suspended nor declared ineligible by the Employer based on execution of a Bid-Securing Declaration or Proposal-Securing Declaration in the Employer’s country in accordance with ITB 4.7;
  4. Sexual Exploitation and Abuse (SEA) and/or Sexual Harassment (SH): [select the appropriate option from (i) to (v) below and delete the others].

We [where JV, insert: “including any of our JV members”], and any of our subcontractors:

  1. [have not been subject to disqualification by the Bank for non-compliance with SEA/ SH obligations.]
  2. [are subject to disqualification by the Bank for non-compliance with SEA/ SH obligations.]
  3. [had been subject to disqualification by the Bank for non-compliance with SEA/ SH obligations. An arbitral award on the disqualification case has been made in our favor.]
  4. [had been subject to disqualification by the Bank for non-compliance with SEA/ SH obligations for a period of two years. We have subsequently provided and demonstrated that we have adequate capacity and commitment to comply with SEA and SH prevention and response obligations.]
  5. [had been subject to disqualification by the Bank for non-compliance with SEA/ SH obligations for a period of two years. We have attached documents demonstrating that we have adequate capacity and commitment to comply with SEA and SH prevention and response obligations.]
  1. Conformity: We offer to provide design, supply and installation services in conformity with the bidding document of the following: [insert a brief description of the Plant, Design, Supply and Installation Services]                                                                                                                                                                                                                                                                      ;
  2. Bid Validity: Our Bid shall be valid until [insert day, month and year in accordance with ITB 19.1], and it shall remain binding upon us and may be accepted at any time on or before this date;
  3. Performance Security: If our Bid is accepted, we commit to obtain a Performance Security in accordance with the bidding document;
  4. One Bid Per Bidder: We are not submitting any other Bid(s) as an individual Bidder, and we are not participating in any other Bid(s) as a Joint Venture member, and meet the requirements of ITB 4.3, other than alternative Bids submitted in accordance with ITB 13;
  5. Suspension and Debarment: We, along with any of our subcontractors, suppliers, consultants, manufacturers, or service providers for any part of the contract, are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension or a debarment imposed by the World Bank Group or a debarment imposed by the World Bank Group in accordance with the Agreement for Mutual Enforcement of Debarment Decisions between the World Bank and other development banks. Further, we are not ineligible under the Employer’s country laws or official regulations or pursuant to a decision of the United Nations Security Council;
  6. State-owned enterprise or institution: [select the appropriate option and delete the other] [We are not a state-owned enterprise or institution] / [We are a state-owned enterprise or institution but meet the requirements of ITB 4.6];
  7. Binding Contract: We understand that this Bid, together with your written acceptance thereof included in your Letter of Acceptance, shall constitute a binding contract between us, until a formal contract is prepared and executed;
  8. Not Bound to Accept: We understand that you are not bound to accept the lowest evaluated cost Bid, the Most Advantageous Bid or any other Bid that you may receive; and
  9. Fraud and Corruption: We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf engages in any type of Fraud and Corruption.

;

Name of the Bidder: *[insert complete name of the Bidder]

Name of the person duly authorized to sign the Bid on behalf of the Bidder: **[insert complete name of person duly authorized to sign the Bid]

Title of the person signing the Bid: [insert complete title of the person signing the Bid]

Signature of the person named above: [insert signature of person whose name and capacity are shown above]

Date signed [insert date of signing] day of [insert month], [insert year]

*: In the case of the Bid submitted by joint venture specify the name of the Joint Venture as Bidder

**: Person signing the Bid shall have the power of attorney given by the Bidder to be attached with the Bid

 

 

 

 

Technical Proposal

 

 

 

 

Site Organization

 

 

 

Method Statement

[Note to the Bidder: (i) As required in BDS 11.2 (i), also include method statement, management strategies, implementation plans and innovations; (ii) if there are assessed supply chain risks, the method statement must include proposed supply chain risks management plans.]

In addition, the Bidder/Contractor shall establish, implement and maintain a Method Statement for its specific Occupational Health & Safety (OHS) risks on site and describe mitigation measures to keep high risks under control. Method Statement is a type of health and safety document that Contractor shall use for high-risk work. It describes the steps (method) that workers must take to carry out a particular job safely. Primarily, they are for the benefit of those who will physically be carrying out the work, usually those working in the construction sector.

The document shall identify the potential hazards that may arise during a particular task and outline the necessary precautions that must be put in place and taken by workers. The statement must be as simple as possible to avoid any misinterpretations that could result in injury. Workers involved in the work shall read it, understand what is expected of them and follow the measures that are in place to keep them safe. Method Statement shall be approved by the Employer.

The Bidder/Contractor shall describe the method of work to keeping under control high risks and establish a permit to work system and issue a permit to work (PTW) for specific work. PTW shall be issued, but is not limited to, working at height, working in confined spaces, lone work, asbestos, hot work and the use of dangerous plant. Method Statements shall contain the following items but not limited to:

 

 

 

 

 

 

 

 

Mobilization Schedule

[Insert Technical Proposal for Mobilization Schedule]

 

 

 

 

Construction Schedule

The Bidder should chalk out proper mobilisation schedule and construction schedule along with the CPM/ PERT charts for execution of the Contract as a whole. Since no extension of time is anticipated unless exclusively warranted under critical circumstances, work programme for all key activities that may have bearing on project implementation should be clearly shown within the overall project schedule. For example, time required for import of equipment and construction materials together with time schedule within the overall schedule for preconstruction activities like surveys and investigations and preparation of construction drawings.

 

 

 

ES Management Strategies and Implementation Plans (ES-MSIP)

The Bidder shall submit comprehensive and concise Environmental and Social Management Strategies and Implementation Plans (ES-MSIP) as required by ITB 11.1 (j) of the Bid Data Sheet. These strategies and plans shall describe in detail the actions, materials, equipment, management processes etc. that will be implemented by the Contractor, and its subcontractors.

In developing these strategies and plans, the Bidder shall have regard to the ES provisions of the contract including those as may be more fully described in the Employer’s Requirements in Section VII.

 

 

 

Sustainable Procurement Proposal

Note to Bidder: In addition to submitting the required ES Management Strategies and Implementation Plans, the Bidder shall provide its proposal to demonstrate how additional sustainable procurement requirements, if any, specified in Section VII- Employer’s Requirements would be addressed. The Bidder shall also provide its proposal, if any, for exceeding the sustainable procurement requirements.

 

 

 

Risk assessment and Proposed Management Plan

The Bidder should submit a risk register identifying the hazards anticipated during the implementation of the contract.

For the key hazards ranked by impact, the risk register shall include a description of the hazard, an assessment of the potential impact on health and safety, environment, cost, program or other, and the proposed mitigation strategy for each hazard.

 

 

 

 

Note to the Bidder:

The minimum content of the Code of Conduct form as set out by the Employer shall not be substantially modified. However, the Bidder may add requirements as appropriate, including to take into account Contract-specific issues/risks. 

The Bidder shall initial and submit the Code of Conduct form as part of its bid.

 

Code of Conduct for Contractor’s Personnel (ES) Form

Note to the Employer:

The following minimum requirements shall not be modified. The Employer may add additional requirements to address identified issues, informed by relevant environmental and social assessment.

The types of issues identified could include risks associated with: labour influx, spread of communicable diseases, and Sexual Exploitation and Abuse (SEA), Sexual Harassment (SH) etc.

Delete this Box prior to issuance of the bidding documents.

 

 

 

 

We are the Contractor, [enter name of Contractor].  We have signed a contract with [enter name of Employer] for [enter description of the Facilities]. The Plant for the Facilities will be installed at [enter the Site]. Our contract requires us to implement measures to address environmental and social risks, related to the Installation Services i.e. services ancillary to the supply of the Plant for the Facilities, such as inland transportation, site preparation works/ associated civil works, installation, testing, precommissioning, commissioning, operations and maintenance etc. as the case may require.

This Code of Conduct is part of our measures to deal with environmental and social risks related to the Installation Services. 

All personnel that we utilize in the execution of the Contract, including staff, labor and other employees of us and of each Subcontractor, and any other personnel assisting us in the execution of the Contract, are referred to as Contractor’s Personnel.

This Code of Conduct identifies the behavior that we require from the Contractor’s Personnel employed for the execution of Installation Services at the Site (or other places in the country where the Site is located).

Our workplace is an environment where unsafe, offensive, abusive or violent behavior will not be tolerated and where all persons should feel comfortable raising issues or concerns without fear of retaliation.

REQUIRED CONDUCT

Contractor’s  Personnel employed for the execution of Installation Services at the Site (or other places in the country where the Site is located) shall:

  1. carry out his/her duties competently and diligently;
  2. comply with this Code of Conduct and all applicable laws, regulations and other requirements, including requirements to protect the health, safety and well-being of other Contractor’s Personnel and any other person;
  3. maintain a safe working environment including by:
    1. ensuring that workplaces, machinery, equipment and processes under each person’s control are safe and without risk to health;
    2. wearing required personal protective equipment;   
    3. using appropriate measures relating to chemical, physical and biological substances and agents; and
    4. following applicable emergency operating procedures.
  4. report work situations that he/she believes are not safe or healthy and remove himself/herself from a work situation which he/she reasonably believes presents an imminent and serious danger to his/her life or health;
  5. treat other people with respect, and not discriminate against specific groups such as women, people with disabilities, migrant workers or children;
  6. not engage in any form of sexual harassment including unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature with other Contractor’s or Employer’s Personnel;
  7. not engage in Sexual Exploitation, which means any actual or attempted abuse of position of vulnerability, differential power or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another;
  8. not engage in in Sexual Abuse,  which means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions;
  9. not engage in any form of sexual activity with individuals under the age of 18, except in case of pre-existing marriage;
  10. complete relevant training courses that will be provided related to the environmental and social aspects of the Contract, including on health and safety matters, and Sexual Exploitation and Abuse, and Sexual Harassment (SH);
  11.  report violations of this Code of Conduct; and
  12. not retaliate against any person who reports violations of this Code of Conduct, whether to us or the Employer, or who makes use of the grievance mechanism for Contractor’s Personnel or the project’s Grievance Redress Mechanism.

RAISING CONCERNS

If any person observes behavior that he/she believes may represent a violation of this Code of Conduct, or that otherwise concerns him/her, he/she should raise the issue promptly. This can be done in either of the following ways:

  1. Contact [enter name of the Contractor’s Social Expert with relevant experience in handling sexual exploitation, sexual abuse and sexual harassment cases, or if such person is not required under the Contract, another individual designated by the Contractor to handle these matters] in writing at this address [   ] or by telephone at [   ] or in person at [   ]; or
  2. Call [  ]  to reach the Contractor’s hotline (if any) and leave a message.

 

The person’s identity will be kept confidential, unless reporting of allegations is mandated by the country law. Anonymous complaints or allegations may also be submitted and will be given all due and appropriate consideration. We take seriously all reports of possible misconduct and will investigate and take appropriate action. We will provide warm referrals to service providers that may help support the person who experienced the alleged incident, as appropriate.

There will be no retaliation against any person who raises a concern in good faith about any behavior prohibited by this Code of Conduct.  Such retaliation would be a violation of this Code of Conduct. 

CONSEQUENCES OF VIOLATING THE CODE OF CONDUCT

Any violation of this Code of Conduct by the Contractor’s Personnel may result in serious consequences, up to and including termination and possible referral to legal authorities.

FOR CONTRACTOR’s PERSONNEL:

I have received a copy of this Code of Conduct written in a language that I comprehend.  I understand that if I have any questions about this Code of Conduct, I can contact [enter name of Contractor’s contact person(s) with relevant experience] requesting an explanation. 

Name of Contractor’s Personnel: [insert name]                                             Signature: __________________________________________________________

Date: (day month year): _______________________________________________

Countersignature of authorized representative of the Contractor:

Signature: ________________________________________________________

Date: (day month year): ______________________________________________

ATTACHMENT 1: Behaviors constituting SEA and behaviors constituting SH

 

 

 

ATTACHMENT 1 TO THE CODE OF CONDUCT FORM

 

BEHAVIORS CONSTITUTING SEXUAL EXPLOITATION AND ABUSE (SEA) AND BEHAVIORS CONSTITUTING SEXUAL HARASSMENT (SH)

 

The following non-exhaustive list is intended to illustrate types of prohibited behaviors.

  1. Examples of sexual exploitation and abuse include, but are not limited to:

 

  1. Examples of sexual harassment in a work context

 

 

 

Plant

 

Contractor’s Equipment

Form EQU

The Bidder shall provide adequate information to demonstrate clearly that it has the capability to meet the requirements for the key Contractor’s equipment listed in Section III, Evaluation and Qualification Criteria. A separate Form shall be prepared for each item of equipment listed, or for alternative equipment proposed by the Bidder.

 

Item of equipment

 

Equipment information

Name of manufacturer

 

Model and power rating

 

Capacity

 

Year of manufacture

Current status

Current location

 

 

Details of current commitments

 

 

 

Source

Indicate source of the equipment

     o Owned        o Rented      o Leased         o Specially manufactured

 

Omit the following information for equipment owned by the Bidder.

 

Owner

Name of owner

 

Address of owner

 

 

 

 

Telephone

Contact name and title

 

Fax

Telex

Agreements

Details of rental / lease / manufacture agreements specific to the project

 

 

 

 

 

Functional Guarantees

Form FUNC

 

The Bidder shall copy in the left column of the table below, the identification of each functional guarantee required in the Specification and stated by the Employer in para. 1.2 (c) of Section III, Evaluation and Qualification Criteria, and in the right column, provide the corresponding value for each functional guarantee of the proposed plant and equipment.

 

Required Functional Guarantee

Value of Functional Guarantee of the Proposed Plant and Equipment

1.

 

2.

 

3.

 

…

 

 

 

Personnel

Form PER -1

Contractor’s Representative and other Key Personnel

Schedule

Bidders should provide the names of suitably qualified personnel to meet the specified requirements stated in Section VII. The data on their experience should be supplied using the Form below for each candidate.

*As listed in Section III, Evaluation and Qualification Criteria.

Contractor’ Representative and Key Personnel

  1. 1.

Title of position: Contractor’s Representative

 

Name of candidate:

 

Duration of appointment:

[insert the whole period (start and end dates) for which this position will be engaged]

 

Time commitment: for this position:

[insert the number of days/week/months/ that has been scheduled for this position]

 

Expected time schedule for this position:

[insert the expected time schedule for this position (e.g., attach high level Gantt chart]

  1. 2.

Title of position: [Environmental Specialist]

 

Name of candidate:

 

Duration of appointment:

[insert the whole period (start and end dates) for which this position will be engaged]

 

Time commitment: for this position:

[insert the number of days/week/months/ that has been scheduled for this position]

 

Expected time schedule for this position:

[insert the expected time schedule for this position (e.g., attach high level Gantt chart]

  1. 3.

Title of position: [Health and Safety Specialist]

 

Name of candidate:

 

Duration of appointment:

[insert the whole period (start and end dates) for which this position will be engaged]

 

Time commitment: for this position:

[insert the number of days/week/months/ that has been scheduled for this position]

 

Expected time schedule for this position:

[insert the expected time schedule for this position (e.g., attach high level Gantt chart]

  1. 4.

Title of position: [Social Specialist]

 

Name of candidate: 

 

Duration of appointment:

[insert the whole period (start and end dates) for which this position will be engaged]

 

Time commitment: for this position:

[insert the number of days/week/months/ that has been scheduled for this position]

 

Expected time schedule for this position:

[insert the expected time schedule for this position (e.g., attach high level Gantt chart]

  1.  

Title of position: Sexual Exploitation, Abuse and Harassment Expert

 [Where a Project SEA risks are assessed to be substantial or high, key personnel shall include an expert/s with relevant experience in addressing sexual exploitation, sexual abuse and sexual harassment  cases]

 

Name of candidate

 

Duration of appointment:

[insert the whole period (start and end dates) for which this position will be engaged]

 

Time commitment: for this position:

[insert the number of days/week/months/ that has been scheduled for this position]

 

Expected time schedule for this position:

[insert the expected time schedule for this position (e.g., attach high level Gantt chart]

7.

Title of position: [insert title]

 

 

 

Form PER-2

 

Resume of Proposed Personnel 

Name of Bidder

 

 

Position

 

Personnel information

Name

 

Date of birth

 

Professional qualifications

 

Present employment

Name of employer

 

 

Address of employer

 

 

Telephone

 

Contact (manager / personnel officer)

 

Fax

 

E-mail

 

Job title

 

Years with present employer

 

Summarize professional experience over the last 20 years, in reverse chronological order. Indicate particular technical and managerial experience relevant to the project.

From

To

Company / Project / Position / Relevant technical and management experience

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Proposed Subcontractors for Major Items of Plant and Installation Services

 

A list of major items of Plant and Installation Services is provided below.

 

The following Subcontractors and/or manufacturers are proposed for carrying out the item of the facilities indicated.  Bidders are free to propose more than one for each item

 

 

Major Items of Plant and Installation Services

Proposed Subcontractors/Manufacturers

Nationality

11kV auto reclosers supply

 

 

Telecommunications equipment (data radios and antennas)

 

 

Overhead line construction

 

 

Protection and SCADA

 

 

 

 

Others - Time Schedule

(to be used by Bidder when alternative Time for Completion is invited in ITB 13.2)

 

 

 

 

 

 

 

 

 

 

 

 

 

Bidders Qualification without prequalification

To establish its qualifications to perform the contract in accordance with Section III, Evaluation and Qualification Criteria the Bidder shall provide the information requested in the corresponding Information Sheets included hereunder.

 

Form ELI 1.1

Bidder Information Sheet

Date:  ______________________

RFB No.: ___________________

Page ________ of _______ pages

 

1.  Bidder’s Legal Name

 

2.  In case of JV, legal name of each party:

 

3.  Bidder’s actual or intended Country of Registration:

4.  Bidder’s Year of Registration:

5.  Bidder’s Legal Address in Country of Registration:

 

6.  Bidder’s Authorized Representative Information

     Name:

     Address:

     Telephone/Fax numbers:

     Email Address:

 

7. Attached are copies of original documents of

    Articles of Incorporation (or equivalent documents of constitution or association), and/or documents of registration of the legal entity named above, in accordance with ITB 4.4

    In case of JV, letter of intent to form JV or JV agreement, in accordance with ITB 4.1

    In case of state-owned enterprise or institution, in accordance with ITB 4.6, documents establishing:

  • Legal and financial autonomy
  • Operation under commercial law
  • Establishing that the Bidder is not under the supervision of the Employer

8. Included are the organizational chart, a list of Board of Directors, and the beneficial ownership. The successful Bidder shall provide additional information on beneficial ownership, using the Beneficial Ownership Disclosure Form.

 

 

Form ELI 1.2

Party to JV Information Sheet

Date: ______________________

RFB No.: ___________________

Page ________ of_ ______ pages

 

1.  Bidder’s Legal Name:

 

2.  JV’s Party legal name:

3.  JV’s Party Country of Registration:

4. JV’s Party Year of Registration:

 

5.  JV’s Party Legal Address in Country of Registration:

 

6.  JV’s Party Authorized Representative Information

Name:

Address:

Telephone/Fax numbers:

Email Address:

 

7. Attached are copies of original documents of

    Articles of Incorporation (or equivalent documents of constitution or association), and/or registration documents of the legal entity named above, in accordance with ITB 4.4.

   In case of a state-owned enterprise or institution, documents establishing legal and financial autonomy, operation in accordance with commercial law, and that they are not under the supervision of the Employer, in accordance with ITB 4.6.

8. Included are the organizational chart, a list of Board of Directors, and the beneficial ownership. The successful Bidder shall provide additional information on beneficial ownership for each JV member using the Beneficial Ownership Disclosure Form.

 

 

 

Form CON – 2

Historical Contract Non-Performance, Pending Litigation and Litigation History

Bidder’s Legal Name:  _______________________                                              Date:  _____________________

JV Member Legal Name:  _______________________            ___________________

RFB No.:  __________________

Page _______ of _______ pages

 

Non-Performed Contracts in accordance with Section III, Evaluation and Qualification Criteria

    Contract non-performance did not occur since 1st January [insert year] specified in Section III, Evaluation and Qualification Criteria, Sub-Factor 2.1.

    Contract(s) not performed since 1st January [insert year] specified in Section III, Evaluation and Qualification Criteria, Sub-Factor 2.1

Year

Non- performed portion of contract

Contract Identification

 

Total Contract Amount (current value, currency, exchange rate and US$ equivalent)

[insert year]

[insert amount and percentage]

Contract Identification: [indicate complete contract name/ number, and any other identification]

Name of Employer: [insert full name]

Address of Employer: [insert street/city/country]

Reason(s) for nonperformance: [indicate main reason(s)]

[insert amount]

Pending Litigation, in accordance with Section III, Evaluation and Qualification Criteria

   No pending litigation in accordance with Sub-Factor 2.3.

   Pending litigation in accordance with Sub-Factor 2.3 as indicated below.

 

 

 

Year of dispute

Amount in dispute (currency)

Contract Identification

Total Contract Amount (currency), USD Equivalent (exchange rate)

 

 

Contract Identification: _________

Name of Employer: ____________

Address of Employer: __________

Matter in dispute: ______________

Party who initiated the dispute: ____

Status of dispute: ___________

 

 

 

Contract Identification:

Name of Employer:

Address of Employer:

Matter in dispute:

Party who initiated the dispute:

Status of dispute:

 

Litigation History in accordance with Section III, Evaluation and Qualification Criteria

        No Litigation History in accordance with Sub-Factor 2.4.

        Litigation History in accordance with Sub-Factor 2.4 as indicated below.

Year of award

Outcome as percentage of Net Worth

Contract Identification

Total Contract Amount (currency), USD Equivalent (exchange rate)

[insert year]

[insert percentage]

Contract Identification: [indicate complete contract name, number, and any other identification]

Name of Employer: [insert full name]

Address of Employer: [insert street/city/country]

Matter in dispute: [indicate main issues in dispute]

Party who initiated the dispute: [indicate “Employer” or “Contractor”]

Reason(s) for Litigation and award decision [indicate main reason(s)]

[insert amount]

      

 

 

 

Form CON – 3

Environmental and Social Performance Declaration

[The following table shall be filled in for the Bidder, each member of a Joint Venture and each Specialized Subcontractor]

Bidder’s Name: [insert full name]
Date: [insert day, month, year]
Joint Venture Member’s or Specialized Subcontractor’s Name: [insert full name]
RFB No. and title: [insert RFB number and title]
Page [insert page number] of [insert total number] pages

Environmental and Social Performance Declaration

in accordance with Section III, Evaluation and Qualification Criteria

  No suspension or termination of contract: An employer has not suspended or terminated a contract and/or called the performance security for a contract for reasons related to Environmental or Social (ES) performance since the date specified in Section III, Evaluation and Qualification Criteria, Sub-Factor 2.5.

  Declaration of suspension or termination of contract:  The following contract(s) has/have been suspended or terminated and/or Performance Security called by an employer(s) for reasons related to Environmental or Social (ES) performance since the date specified in Section III, Evaluation and Qualification Criteria, Sub-Factor 2.5. Details are described below:

Year

Suspended or terminated portion of contract

Contract Identification

 

Total Contract Amount (current value, currency, exchange rate and US$ equivalent)

[insert year]

[insert amount and percentage]

Contract Identification: [indicate complete contract name/ number, and any other identification]

Name of Employer: [insert full name]

Address of Employer: [insert street/city/country]

Reason(s) for suspension or termination: [indicate main reason(s) e.g., gender-based violence; sexual exploitation or sexual abuse breaches]

[insert amount]

[insert year]

[insert amount and percentage]

Contract Identification: [indicate complete contract name/ number, and any other identification]

Name of Employer: [insert full name]

Address of Employer: [insert street/city/country]

Reason(s) for suspension or termination: [indicate main reason(s)]

[insert amount]

…

…

[list all applicable contracts]

…

Performance Security called by an employer(s) for reasons related to ES performance

Year

Contract Identification

 

Total Contract Amount (current value, currency, exchange rate and US$ equivalent)

[insert year]

Contract Identification: [indicate complete contract name/ number, and any other identification]

Name of Employer: [insert full name]

Address of Employer: [insert street/city/country]

Reason(s) for calling of performance security: [indicate main reason(s) e.g., for gender-based violence; sexual exploitation, or sexual abuse breaches]

[insert amount]

 

 

 

 

 

 

Form CON – 4

Sexual Exploitation and Abuse (SEA) and/or Sexual Harassment Performance Declaration

[The following table shall be filled in by the Bidder, each member of a Joint Venture and each subcontractor proposed by the Bidder]

Bidder’s Name: [insert full name]
Date: [insert day, month, year]
Joint Venture Member’s or Subcontractor’s Name: [insert full name]
RFB No. and title: [insert RFB number and title]
Page [insert page number] of [insert total number] pages

SEA and/or SH Declaration

in accordance with Section III, Evaluation and Qualification Criteria

We:

¨ (a) have not been subject to disqualification by the Bank for non-compliance with SEA/ SH obligations

¨  (b) are subject to disqualification by the Bank for non-compliance with SEA/ SH obligations

¨ (c) had been subject to disqualification by the Bank for non-compliance with SEA/ SH obligations. An arbitral award on the disqualification case has been made in our favor.

[If (c) above is applicable, attach evidence of an arbitral award reversing the findings on the issues underlying the disqualification.]

 

 

 

 

 

Form CCC

Current Contract Commitments / Works in Progress

Bidders and each member to a JV should provide information on their current commitments on all contracts that have been awarded, or for which a letter of intent or acceptance has been received, or for contracts approaching completion, but for which an unqualified, full completion certificate has yet to be issued.

 

Name of contract

Employer, contact address/tel/fax

Value of outstanding work (current US$ equivalent)

Estimated completion date

Average monthly invoicing over last six months
(US$/month)

1.

 

 

 

 

 

2.

 

 

 

 

 

3.

 

 

 

 

 

4.

 

 

 

 

 

5.

 

 

 

 

 

etc.

 

 

 

 

 

 

 

Form FIN – 3.1

Financial Situation

Historical Financial Performance

Bidder’s Legal Name: _______________________                                               Date:  _____________________

JV Member Legal Name: _______________________                                 RFB   No.:  __________________

Page _______ of _______ pages

To be completed by the Bidder and, if JV, by each member

Financial information in US$ equivalent

Historic information for previous ______ (__) years

 (US$ equivalent in 000s)

 

2022/23

2023/24

2024/25

Avg.

Avg. Ratio

Information from Balance Sheet

Total Assets (TA)

 

 

 

 

 

Total Liabilities (TL)

 

 

 

 

Net Worth (NW)

 

 

 

 

 

Current Assets (CA)

 

 

 

 

 

Current Liabilities (CL)

 

 

 

 

Information from Income Statement

Total Revenue (TR)

 

 

 

 

 

Profits Before Taxes (PBT)

 

 

 

 

 

 

 

Attached are copies of financial statements (balance sheets, including all related notes, and income statements) for the years required above complying with the following conditions:

  1. Must reflect the financial situation of the Bidder or member to a JV, and not sister or parent companies
  2. Historic financial statements must be audited by a certified accountant
  3. Historic financial statements must be complete, including all notes to the financial statements
  4. Historic financial statements must correspond to accounting periods already completed and audited (no statements for partial periods shall be requested or accepted)

 

 

 

 

Form FIN – 3.2

Average Annual Turnover

Bidder’s Legal Name:  ___________________________                                      Date:  _____________________

JV Member Legal Name: ____________________________                           RFB No.:  __________________  

                                                                                      Page _______ of _______ pages

 

Annual turnover data 

Year

Amount and Currency

US$ equivalent

2022/23

 _________________________________________

____________________

2023/24

 _________________________________________

____________________

2024/25

 _________________________________________

____________________

*Average Annual Turnover

 _________________________________________

____________________

 

*Average annual turnover calculated as total certified payments received for work in progress or completed, divided by the number of years specified in Section III, Evaluation Criteria, Sub-Factor 2.3.2.

 

 

Form FIN3.3

Financial Resources

Specify proposed sources of financing, such as liquid assets, unencumbered real assets, lines of credit, and other financial means, net of current commitments, available to meet the total cash flow demands of the subject contract or contracts as indicated in Section III, Evaluation and Qualification Criteria

Source of financing

Amount (US$ equivalent)

1.

 

 

2.

 

 

3.

 

 

4.

 

 

 

 

Form EXP 4.1

Experience

General Experience

Bidder’s Legal Name:  ____________________________                                  Date:  _____________________

JV Member Legal Name:  ____________________________                          RFB No.:  __________________

                                                                                      Page _______ of _______ pages

 

Starting Month / Year

Ending Month / Year

 

 Years*

Contract Identification

 

Role of Bidder

 

______

 

______

 

Contract name:

Brief Description of the  contract performed by the Bidder:

Name of Employer:

Address:

 

_________

 

 

______

 

______

 

Contract name:

Brief Description of the  contract  performed by the Bidder:

Name of Employer:

Address:

 

_________

 

 

______

 

______

 

Contract name:

Brief Description of the   contract performed by the Bidder:

Name of Employer:

Address:

 

_________

 

 

______

 

______

 

Contract name:

Brief Description of the  contract performed by the Bidder:

Name of Employer:

Address:

 

_________

 

 

______

 

______

 

Contract name:

Brief Description of the   contract  performed by the Bidder:

Name of Employer:

Address:

 

_________

 

 

______

 

______

 

Contract name:

Brief Description of the   contract   performed by the Bidder:

Name of Employer:

Address:

 

_________

 

 

*List calendar year for years with contracts with at least nine (9) months activity per year starting with the earliest year

Form EXP –4.2(a)

Specific Experience

Bidder’s Legal Name:  ___________________________                                      Date:  _____________________

JV Member Legal Name: _________________________                                 RFB No.:  __________________  

                                                                                      Page _______ of _______ pages

 

Similar Contract Number:  ___ of ___ required.

 

Information

Contract Identification

 

_______________________________________

Award date

Completion date

 

_______________________________________

_______________________________________

 

 

 

Role in Contract

Prime Contractor

Member in
JV

 

Management Contractor

Subcontractor

 

Total contract amount

US$__________

If member in a JV or subcontractor, specify participation of total contract amount

 

______%

 

 

___________

 

US$_______

 

Employer’s Name:

 

_______________________________________

Address:

 

Telephone/fax number:

E-mail:

 

_______________________________________

_______________________________________

_______________________________________

_______________________________________

       

 

 

 

Form EXP –4.2(a) (cont.)

Specific Experience (cont.)

Bidder’s Legal Name:  ___________________________                    Page _______ of _______ pages

JV Member Legal Name:  ___________________________

 

Similar Contract No. __[insert specific number] of [total number of contracts] ___ required

Information

Description of the similarity in accordance with Sub-Factor 4.2a) of Section III:

 

Amount

_________________________________

Physical size

_________________________________

Complexity

_________________________________

Methods/Technology

_________________________________

Physical Production Rate

 

_________________________________

 

 

 

 

Form EXP –4.2(b)

Specific Experience in Key Activities

Bidder’s Legal Name:  ___________________________                                      Date:  _____________________

JV Member Legal Name: _________________________                                 RFB No.:  __________________  

Subcontractor’s Legal Name: ______________          Page _______ of _______ pages

 

 

Information

Contract Identification

_______________________________________

Award date

Completion date

_______________________________________

_______________________________________

Role in Contract

Prime Contractor

Management Contractor

 

Subcontractor

 

Total contract amount

US$________

If member in a JV or subcontractor, specify participation of total contract amount

 

__________%

 

_____________

 

US$________

Employer’s Name:

_______________________________________

Address:

 

Telephone/fax number:

E-mail:

_______________________________________

_______________________________________

_______________________________________

_______________________________________

 

 

Form EXP –4.2 (b)(cont.)

Specific Experience in Key Activities (cont.)

Bidder’s Legal Name:  ___________________________                    Page _______ of _______ pages

JV Member Legal Name:  ___________________________

Subcontractor’s Legal Name: __________________________

 

 

Information

Description of the key activities in accordance with Sub-Factor 4.2b) of Section III:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Form EXP –4.2(c)

Specific Experience in Managing ES aspects and any additional sustainable procurement aspects

 

Bidder’s Legal Name:  ___________________________                                      Date:  _____________________

JV Member Legal Name: _________________________                                 RFB No.:  __________________  

Subcontractor’s Legal Name: ______________          Page _______ of _______ pages

        1. Key Requirement no 1 in accordance with 4.2 (c): __

____________________

Contract Identification

 

Award date

 

Completion date

 

Role in Contract

 

Prime Contractor

Member in
JV

Management Contractor

Subcontractor

Total Contract Amount

                                                          US$ ____________

Details of relevant experience

 

        1. Key Requirement no 2 in accordance with 4.2 (c): ______________________
        2. Key Requirement no 3 in accordance with 4.2 (c): ______________________

 

 

 

 

Form of Bid Security

Form of Bid Security – Bank Guarantee

 

[The bank shall fill in this Bank Guarantee Form in accordance with the instructions indicated.]

 

[Guarantor letterhead or SWIFT identifier code]

Beneficiary:  [Employer to insert its name and address]

RFB No.:[Employer to insert reference number for the Request for Bids]

Alternative No.: [Insert identification No if this is a Bid for an alternative]

Date:[Insert date of issue]

BID GUARANTEE No.:[Insert guarantee reference number]

Guarantor:  [Insert name and address of place of issue, unless indicated in the letterhead]

We have been informed that ______ [insert name of the Bidder, which in the case of a joint venture shall be the name of the joint venture (whether legally constituted or prospective) or the names of all members thereof](hereinafter called "the Applicant") has submitted or will submit to the Beneficiary its Bid (hereinafter called "the Bid") for the execution of ________________ under RFB No. ____________

Furthermore, we understand that, according to the Beneficiary’s conditions, Bids must be supported by a Bid guarantee.

At the request of the Applicant, we, as Guarantor, hereby irrevocably undertake to pay the Beneficiary any sum or sums not exceeding in total an amount of ___________ (____________) upon receipt by us of the Beneficiary’s complying demand, supported by the Beneficiary’s statement, whether in the demand itself or a separate signed document accompanying or identifying the demand, stating that either the Bidder:

(a)     has withdrawn its Bid prior to the Bid validity expiry date set forth in the Applicant’s Letter of Bid, or any extended date provided by the Applicant; or

(b)    having been notified of the acceptance of its Bid by the Beneficiary prior to the expiry date of the Bid validity or any extension thereto provided by the Applicant, (i) has failed to execute the Contract Agreement, or (ii) has failed to furnish the Performance Security, in accordance with the Instructions to Bidders (“ITB”) of the Beneficiary’s bidding document.

This guarantee will expire: (a) if the Applicant is the successful Bidder, upon our receipt of copies of the contract agreement signed by the Applicant and the Performance Security issued to the Beneficiary in relation to such contract agreement; or (b) if the Applicantis not the successful Bidder, upon the earlier of (i) our receipt of a copy of the Beneficiary’s notification to the Applicant of the results of the Bidding process; or (ii)twenty-eight days after the expiry date of the Bid validity.

Consequently, any demand for payment under this guarantee must be received by us at the office indicated above on or before that date.

This guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010 Revision, ICC Publication No. 758.

 

_____________________________

[Signature(s)]

Note:  All italicized text is for use in preparing this form and shall be deleted from the final product.

 

 

Manufacturer’s Authorization

 

Date: __________________

RFB No.: _________________

To:  ________________________

WHEREAS

 

We ___________________, who are official manufacturers of____________________, having factories at _____________________, do hereby authorize ______________________ to submit a Bid the purpose of which is to provide the following goods, manufactured by us _______________________, and to subsequently negotiate and sign the Contract.

 

We hereby extend our full guarantee and warranty in accordance with Clause 27 of the General Conditions, with respect to the goods offered by the above firm.

 

Signed: _______________________________________

 

 

Name: ______________________________________       

 

Title:______________________________________

 

Duly authorized to sign this Authorization on behalf of: ______________________________________

 

Dated on ____________ day of __________________, _______

 

INSTRUCTIONS TO BIDDERS: DELETE THIS BOX ONCE YOU HAVE COMPLETED THE DOCUMENT

The Bidder must prepare this Letter of Bid on stationery with its letterhead clearly showing the Bidder’s complete name and business address.

Note: All italicized text is to help Bidders in preparing this form.


Letter of Bid - Financial Part

 

Date of this Bid submission: [insert date (as day, month and year) of Bid submission]

Request for Bid No.: [insert identification]

Alternative No.: [insert identification No if this is a Bid for an alternative]

 

To: [insert complete name of Employer]

 

We, the undersigned, hereby submit the second part of our Bid, the Bid Price and Bill of Quantities. This accompanies the Letter of Bid- Technical Part.

In submitting our Bid, we make the following additional declarations:

  1. Bid Validity: Our Bid shall be valid until [insert day, month and year in accordance with ITB 19.1], and it shall remain binding upon us and may be accepted at any time on or before this date;
  2. Total Price: The total price of our Bid, excluding any discounts offered in item (f) below is: [Insert one of the options below as appropriate]

[Option 1, in case of one lot:]  Total price is: [insert the total price of the Bid in words and figures, indicating the various amounts and the respective currencies];

Or

[Option 2, in case of multiple lots:] (a) Total price of each lot [insert the total price of each lot in words and figures, indicating the various amounts and the respective currencies]; and (b) Total price of all lots (sum of all lots) [insert the total price of all lots in words and figures, indicating the various amounts and the respective currencies];

  1. Discounts: The discounts offered and the methodology for their application are:

(i) The discounts offered are: [Specify in detail each discount offered]

(ii) The exact method of calculations to determine the net price after application of discounts is shown below: [Specify in detail the method that shall be used to apply the discounts];

  1. Commissions, gratuities and fees: We have paid, or will pay the following commissions, gratuities, or fees with respect to the Bidding process or execution of the Contract: [insert complete name of each Recipient, its full address, the reason for which each commission or gratuity was paid and the amount and currency of each such commission or gratuity].

   

Name of Recipient

Address

Reason

Amount

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(If none has been paid or is to be paid, indicate “none.”)

 

Name of the Bidder:*[insert complete name of  the Bidder]

Name of the person duly authorized to sign the Bid on behalf of the Bidder: ** [insert complete name of person duly authorized to sign the Bid]

Title of the person signing the Bid: [insert complete title of the person signing the Bid]

Signature of the person named above: [insert signature of person whose name and capacity are shown above]

Date signed [insert date of signing] day of [insert month], [insert year]

 

*: In the case of the Bid submitted by a Joint Venture specify the name of the Joint Venture as Bidder.

**: Person signing the Bid shall have the power of attorney given by the Bidder. The power of attorney shall be attached with the Bid Schedules

 

 

 

Schedule of Rates and Prices

Price schedule to be accessed from the following link:

11kV Auto Reclosers

Schedule No. 1.  Plant and Mandatory Spare Parts Supplied from Abroad

 

 

Country of Origin Declaration Form

 

 

Schedule No. 2.  Plant and Mandatory Spare Parts Supplied from Within the Employer’s Country

 

 

 

1 Specify currency in accordance with specifications in Bid Data Sheet under ITB 18.1

 

 

 

 

 

Schedule No. 3.  Design Services

 

 

 

 

 

 

 

Schedule No. 4.  Installation and Other Services

 

 

 

Schedule No. 5.  Grand Summary

 

 

 

 

 

Price Adjustment

 

If price adjustment applies in accordance with ITB 17.9, the Bidder shall indicate the sources of indices and source of exchange rate (if applicable) and the base date indices in its Bid.

Item

Source of Indices

Base date Indices

Source of exchnage rate (if applicable)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Section V - Eligible Countries

 

Eligibility for the Provision of Goods, Works and Non-Consulting Services in
Bank-Financed Procurement

 

In reference to ITB 4.8 and 5.1, for the information of the Bidders, at the present time firms, goods and services from the following countries are excluded from this Bidding process: None

Under ITB 4.8 (a) and 5.1: None


 

 

Section VI - Fraud and Corruption

(this Section shall not be changed)

 

  1. Purpose
    1. The Bank’s Anti-Corruption Guidelines and this annex apply with respect to procurement under Bank Investment Project Financing operations.
  2. Requirements
  1. The Bank requires that Borrowers (including beneficiaries of Bank financing); bidders (applicants/proposers), consultants, contractors and suppliers; any sub-contractors, sub-consultants, service providers or suppliers; any agents (whether declared or not); and any of their personnel, observe the highest standard of ethics during the procurement process, selection and contract execution of Bank-financed contracts, and refrain from Fraud and Corruption.
  2. To this end, the Bank:
  1. Defines, for the purposes of this provision, the terms set forth below as follows:
  1. “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party;
  2. “fraudulent practice” is any act or omission, including misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain financial or other benefit or to avoid an obligation;
  3. “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party;
  4. “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party;
  5. “obstructive practice” is:
  1. deliberately destroying, falsifying, altering, or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive, or collusive practice; and/or threatening, harassing, or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation; or
  2. acts intended to materially impede the exercise of the Bank’s inspection and audit rights provided for under paragraph 2.2 e. below.
  1. Rejects a proposal for award if the Bank determines that the firm or individual recommended for award, any of its personnel, or its agents, or its sub-consultants, sub-contractors, service providers, suppliers and/ or their employees, has, directly or indirectly, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question;
  2. In addition to the legal remedies set out in the relevant Legal Agreement, may take other appropriate actions, including declaring misprocurement, if the Bank determines at any time that representatives of the Borrower or of a recipient of any part of the proceeds of the loan engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices during the procurement process, selection and/or execution of the contract in question,  without the Borrower having taken timely and appropriate action satisfactory to the Bank to address such practices when they occur, including by failing to inform the Bank in a timely manner at the time  they knew of the practices;
  3. Pursuant to the Bank’s Anti- Corruption Guidelines and in accordance with the Bank’s prevailing sanctions policies and procedures, may sanction a firm or individual, either indefinitely or for a stated period of time, including by publicly declaring such firm or individual ineligible (i) to be awarded or otherwise benefit from a Bank-financed contract, financially or in any other manner;[9] (ii) to be a nominated[10] sub-contractor, consultant, manufacturer or supplier, or service provider of an otherwise eligible firm being awarded a Bank-financed contract; and (iii) to receive the proceeds of any loan made by the Bank or otherwise to participate further in the preparation or implementation of any Bank-financed project;
  4. Requires that a clause be included in bidding/request for proposals documents and in contracts financed by a Bank loan, requiring (i) bidders (applicants/proposers), consultants, contractors, and suppliers, and their sub-contractors, sub-consultants, service providers, suppliers, agents, personnel, permit the Bank to inspect[11] all accounts, records and other documents relating to the procurement process, selection and/or contract execution, and to have them audited by auditors appointed by the Bank.

 

PART 2 - Employer’s Requirements

 

Section VII - Employer’s Requirements

 

Contents

Scope of Supply of Plant and Installation Services by the Contractor. 160

Specification. 161

Forms and Procedures. 168

Form of Completion Certificate. 169

Change Order Procedure and Forms. 171

Change Order Procedure. 172

Annex 1.  Request for Change Proposal 173

Annex 2.  Estimate for Change Proposal 175

Annex 3.  Acceptance of Estimate. 177

Annex 4.  Change Proposal 178

Annex 5.  Change Order 181

Annex 7.  Application for Change Proposal 184

Drawings. 186

Supplementary Information. 187

 

 

 

 

Scope of Supply of Plant and Installation Services by the Contractor

The scope covers the design, supply, equipment installation and commissioning of the 13 pole mounted 11kV auto-reclosers as per the configuration shown in the figure below. The scope highlighted below is a guide to the bidder and any tasks necessary to deliver the project as per the bidder’s design should be included in the scope to be submitted.

 

 

    1. Design

 

The following is to be done by the supplier.

  1. Prepare design report and drawings for the structure to replace existing auto-reclosers with fully remotely operated breakers. The same design to be also used in the proposed new sites. (One Standard Structure – To be used in all 13 structures).
  2. Design and install an earthing system where the earth resistance should be less than 5 ohms.
  3. Drawings to be approved by EEC prior to installation.
  4. Specify interface between pole mount Control Unit and Breaker
  5. Capture coordinates of the different points where the remotely controlled auto-reclosers will be installed and check for UHF signal availability in all the sites.
  6. Do frequency planning for UHF Data radios to be used for communication between SCADA – NCC and Control Unit.

Note: In certain instances, use the nearest substation with UMUX Interface.

    1. Procurement:

The following will have to be procured for the project.

Externally (Provided by supplier):

  1. 13 Remotely controlled auto recloser breakers, accessories, software and licencing. The general circuit breaker specification is included under ‘Specifications.’ This includes the Control Units and Switchgear.
  2. Data radios with UHF antennas (Depending on frequency planning) , accessories, software and licencing.
  3. Depending on interface between radios, control unit and breaker – supplier to provide interface cables and accessories.
  4. Single phase Power cables and accessories.
  5. 11kV Lightning arrestors
  6. labels – danger signs
  7. 11kV Isolating links
  8. Overhead line material and accessories

 

Internal (To be supplied by EEC).

  1. Procure D10 poles (10) limited to 4 structures per site with the relevant cross–arm depending on design.
  2. Earthing equipment for all 13 sites (camo conductor, spikes, clamps, lugs for camo conductor, conductive cement). Ensure earth resistance for site is less than 5 Ohms – depending on design.
  3. 13 of 16kVA single phase transformers, combi units, LV MCB, pole mounted boxes.
  4. ACSR overhead conductor Hare and Mink
    1. Installation and Commissioning

Construction (Supplier):     

  1. Dismantling of existing 13 structures where applicable.
  2. Erect the up the pole structure per site in all the identified 13 structures.
  3. Install, test and commission Auto recloser and mount control unit.
  4. String ACSR and install corresponding dropout fuses.
  5. Ensure all equipment in structure is properly earthed and take earth resistance for record keeping. (Earth resistance to be below 5 Ohms)
  6. Install, test and commission 16kVA transformers and corresponding MV LV equipment
  7. Recover old recloser for disposal / keeping as spare (to be done by EEC).
  8. Installation of bypass gang switch and structure (to be done by EEC).

 

Protection (bidder):

  1. Configure the breaker and prepare it for interface with the SCADA System.
  2. Ensure all analogue and digital points are ready for the SCADA department.
  3. Commission the breaker with the SCADA department.

 

Telecommunications (Supplier):

  1. Install Data radio with all accessories (Antenna, feeder cable, and interface to Control Unit) and ensure connectivity to NCC.
  2. Configure the Data radio.
  3. Commission link to NCC.
  4. Ensure all the radio equipment is properly earthed.

 

SCADA (Supplier):

  1. Build all the breakers in the main SCADA System together with EEC personnel.
  2. Mount Control Unit and configure it for remote operation to NCC.
  3. Ensure proper earthing of all SCADA equipment and provide power backup for Control Unit.
  4. Test and Commission the auto recloser to NCC with EEC personnel.
  5. Prepare final documentation for all the SCADA related equipment.
  6. Update the network diagram as per procedure for all new projects (to be done by EEC).
    1. Training

Provide formal training on the equipment as well. This should be specified in the quotation for the project. The training should be done before project implementation (State the period for training on the breaker, control unit and any other training that might be required for the project). Training should cover 25 technicians from the different sections internally (SCADA, Protection, Switchgear, Distribution, Telecoms).

  1. METHODOLOGY

The bidders are expected to provide a methodology showing how the design, construction, installation and commissioning exercise will be carried out. Include block diagrams where appropriate showing how the entire system integrates. This will indicate the level of understanding of what is expected from the Plant design, supply and installation Contractor.

 

 

 

Specification

This specification covers the requirements for an automatic electrically controlled three phase vacuum recloser for distribution systems. The recloser is intended for radial, loop, and meshed networks.

    1. Quality Assurance

 

3.2.1 Manufacturer qualifications: The chosen manufacturer shall have at least 10 years’ experience in manufacturing vacuum reclosers. The manufacturer of the reclosers shall be completely and solely responsible for the performance of the reclosers as a complete integrated assembly as rated.

3.2.2 Main recloser components such as circuit breaker, vacuum interrupters, current and voltage sensors, control cubicle and software shall be manufactured by the same manufacturer.

3.2.3 The manufacturer shall be able to submit the confirmation of certification or ratings of the reclosers upon request.

3.2.4 The recloser shall be manufactured and type tested according to requirements of applicable industry standards:

            a) IEC 62271-111

            b) IEEE C37.60

3.2.5 The recloser manufacturing process shall be complying with the standard ISO 9001, Quality Management System.

3.2.6 The type test reports should be issued not more than 5 years before the submission date.

3.2.7 The manufacturer shall provide minimum 5-year warranty for all components provided.

3.2.8 The circuit breaker shall be maintenance free over a total life expectancy.

 

3.3   Delivery, storage, and handling

3.3.1 Packing components shall not contain any materials that are hazardous to the environment or personnel. No special methods of disposal shall be required.

3.3.2 All recloser components including circuit breaker, control cubicle, installation frame, pole interface provisions, fasteners shall be delivered in a single package made of recyclable materials.

3.3.3 The package gross weight shall not exceed 300 kg.

3.3.4 It shall be possible to stack at least two original packages during transportation and storage.

3.3.5 The package shall allow stapling and outdoor storage in case indoor storage is unavailable. Unpacked and assembled equipment shall be storable outdoor for not less than 1 year without additional treatment before installation.

3.3.6 All recloser components shall be installed, assembled, and tested in accordance with the requirements of current specification. The recloser shall be delivered fully assembled on the mounting frame and ready for the installation. 

3.3.7 The recloser installation kit shall be designed to reduce the number of lifting operations.

3.4 Technical Specification

3.4.1 General

3.4.1.1 Technical parameters

a)

Rated maximum voltage, kV

12…15

d)

Rated lightning impulse withstand voltage (peak), kV

110

e)

Rated continuous current, A

630

h)

Rated short-circuit breaking current, kA

16

i)

Rated peak withstand current, kA

41.6

j)

Rated short time withstand current, kA

16

k)

Rated duration of short circuit, s

4

l)

Rated frequency, Hz

50

 

3.4.1.2 Power supply characteristics

a)

Supply voltage range shall not be less than, V

85 … 265 AC

110 … 220 DC

b)

Rated power consumption shall not exceed, VA

40

c)

Maximum power consumption shall not exceed, VA

75

d)

Duration of operation without auxiliary supply shall be not less than, hours

48

3.4.2 Recloser control

3.4.2.1 The recloser operation shall be controlled by electronic control modules.

3.4.2.2 The recloser control shall provide the following functions: measurement, protection, monitoring, and remote communication.

3.4.2.3 The recloser control air circulation and dehydration shall be organized to avoid using any humidity control devices or heaters.

3.4.2.4 The external and internal doors shall be able to be securely fixed in the open position.

3.4.2.5 It shall be possible to connect the laptop with configuration software by means of serial interface (USB, RS232).

3.4.2.6 Ethernet (RJ45), Optical Ethernet (SC) SCADA and wireless local engineering access interfaces (Bluetooth, Wi-Fi) shall be available for ordering optionally.

3.4.2.7 The recloser control shall be equipped with a prewired provision for power supply outlet installation. Socket shall be MCB protected.

3.4.2.8 The recloser control shall be equipped with a removable provision for communication equipment installation. It shall be located at the top of the controller and provide at least 326x180x108mm space for communication equipment. Stationary provision is not accepted.

3.4.2.9 The recloser control shall be equipped with the control panel module. The module shall provide local control and indication functions by LED, display, and buttons.

3.4.2.10 The local control panel module shall be equipped with USB A interface.

3.4.2.11 The control panel box shall have a provision for a padlock.

3.4.3 Rechargeable Battery

3.4.3.1 The recloser shall be supplied with rechargeable battery to provide the recloser control with auxiliary power when the main auxiliary power is not present.

3.4.3.2 The battery shall be of a sealed lead acid.

3.4.4.3 The battery shall provide ten full auto reclosing cycles for the recloser without auxiliary power supply.

3.4.4 Protection

The auto-recloser shall have the following protection functionalities but not limited to:

  1. Cold load pickup
  2. Source detector
  3. Combined overcurrent and earth fault auto-reclosing
  4. Directional phase overcurrent
  5. Directional sensitive earth fault
  6. Directional earth fault
  7. Loss of supply
  8. Zone sequence coordination
  9. Voltage and current unbalance
  10. Under-voltage and over voltage auto reclosing

 

3.4.5 Communication

The recloser control shall provide:

3.4.5.1 PMR Telecoms Integration

1 General Integration

  1. Turnkey Connectivity Responsibility: The Contractor shall be fully responsible for the complete end-to-end integration of each Pole-Mounted Recloser (PMR) into the Employer’s existing telecoms network via the DNP3 protocol over a 12.5 kHz licensed radio channel.

 

  1. Scope of Supply: The Contractor shall provide a fully operational, integrated telemetry solution. The Contractor’s scope of supply shall include all hardware, software, licenses, interfaces, and equipment required to establish communication between the PMR and the designated access point, with the sole exception of the physical radio frequency license.

 

2 Equipment and Hardware Requirements

  1. Telemetry Equipment Supply: If an existing Employer-owned Trio QB Access Point has the RF and protocol capacity to absorb the new PMR(s), the Contractor shall supply only the remote-end equipment. This includes, but is not limited to:
  2. Greenfield Access Point Provisions: If the Employer determines that existing Access Points cannot absorb the new PMR(s) due to capacity, bandwidth limitations or geographical line-of-sight constraints, the Contractor shall design and supply a completely new network node. In this scenario, the Contractor’s scope shall expand to include:

 

  1. Radio Frequency and Licensing
  1. Employer Responsibility: The Employer will retain ownership of the radio spectrum (400 – 430MHz). Should the Contractor’s network design or capacity calculations necessitate a new operating frequency, the Employer will undertake and finance the procurement of the new frequency license from the local regulatory authority.
  2. Contractor Responsibility: The Contractor must formally notify the Employer in writing during the engineering design phase if a new frequency or access point is required. The Contractor shall provide all technical data necessary for the Employer to file the regulatory spectrum application.

 

3.4.5.2 SCADA/Telemetry Integration

  1. General
    1. The Contractor shall be responsible for the telemetry configuration and commissioning of the PMR, aligned to the protocol requirements between the SCADA master and the PMR.
    2. The configuration shall align with the standard addressing requirements for each site
    3. The Controller/control panel shall have a Type M plug for 230VAC, to allow laptop use on-site.
  2. Protocols
    1. The protocol of communication shall be DNP3.0 (Subset Level 3) via the telecoms backbone.
    2. IEC 60870-5-101 and IEC 60870-5-104 shall be available options for client-server communication.
    3. The PMR controller shall be configurable for unsolicited communication or reporting to the master.
    4. The controller shall be configured for time synchronization with the master or where possible or practical via a GPS based local clock

 

  1. Interfaces/ Ports

 

The PMR panel/controller shall have the following interfaces/ports

 

Port

Physical Interface

Typical Use

USB

USB Type-B (front panel)

Local engineering

RS-232 Port

DB9

SCADA serial communications (DNP3 Serial, IEC60870-5-101)

Ethernet

RJ45 10/100 Mbps

SCADA over DNP3 TCP, IEC 60870-5-104

RS-485

Optional

Third-party modem or serial communications

 

  1. Cybersecurity

The following are key cybersecurity requirements;

 

 

Environmental and Social (ES) requirements

The project Environmental and Social Safeguards and tentative Contractor – Environment & Social Management Plan templates can be accessed in the following link:

11kV Auto Reclosers

1. ENVIRONMENTAL AND SOCIAL MANAGEMENT REQUIREMENTS

The Contractor shall comply with all environmental impact prevention and mitigation measures outlined in the Environmental and Social Management Framework (ESMF) as described herein. Where there is a conflict of requirements, the prevention and mitigation measures listed in the ESMF shall govern.

The Contractor (and sub-contractors) will need to adopt this ESMF and prepare a comprehensive Contractor’s (Construction) Environment and Social Management Plan (CESMP) that will provide the key reference point for compliance.

The Project Applicant, namely the EEC, is responsible for ensuring that the Contractor Team’s execution of the construction phase activities is compliant with the conditions of the ESMF and CESMP. The Contractor must therefore ensure compliance with the ESMF, CESMP, LMP, SEP, SEA/SH Action Plan, GRM Procedure and the OCHSIP at all times during construction activities and maintain environmental and social incidents and GRM registers which keeps a record of all environmental and social incidents as well as community/worker grievances that occur on the site during the installation of the 11kV auto reclosers contracts. These incidents may include:

The Contractor is also responsible for the implementation of corrective actions issued by the Employer within a reasonable or agreed upon period of time.

Within the first 15 days following contract signing, the Contractor shall present an C-ESMP Implementation Plan. The Plan shall be submitted to the Employer for approval prior to the start of the construction works. The Contractor ESMP shall contain, at a minimum but not limited to, the following components:

Any deviations from the approved Contractor’s (Construction) ESMP must be submitted to the Employer for approval.

 

 

 

Compliance with requirements established in General Condition of Contract (GCC)

The Environmental and Social requirements shall be prepared in a manner that does not conflict with the relevant General Conditions of Contract and Particular Conditions of Contract, and in particular:

 

GCC

 Sub-Clause/Clause

Remarks

9.10

Training of Contractor’s Personnel

The Contractor shall ensure that all Contractor personnel receive mandatory training on Environmental and Social (E&S) requirements prior to commencement of works. Training shall include, at a minimum: (i) CESMP obligations; (ii) pollution prevention and waste management; (iii) community health and safety risks; (iv) SEA/SH awareness and Code of Conduct; (v) grievance redress procedures; and (vi) emergency preparedness and response. Refresher training and toolbox talks shall be conducted periodically.

20

Design and Engineering

The Contractor shall ensure that all designs comply with applicable national legislation, Environmental Authorization conditions, and World Bank ESF requirements (particularly ESS4). Designs shall: (i) incorporate climate resilience measures (e.g. flood risk, extreme weather tolerance); (ii) ensure universal access where applicable; (iii) minimize environmental footprint and vegetation clearing; (iv) assess and mitigate risks to the public from operational hazards; and (v) comply with applicable engineering and safety certification standards. All designs shall be reviewed and approved prior to implementation.

 

22.2.4

Rates of wages and conditions of labor

The Contractor shall comply with the Labour Management Procedures (LMP), national labour laws, and ESS2 requirements. This includes: (i) fair wages in line with national minimum standards; (ii) safe and decent working conditions; (iii) prohibition of child labour and forced labour; (iv) non-discrimination and equal opportunity; and (v) provision of written contracts to all workers.

 

22.2.6

Facilities for Staff and Labor

The Contractor shall provide adequate facilities for all personnel, including: (i) safe drinking water; (ii) sanitary and washing facilities segregated where appropriate; (iii) waste management systems; (iv) first aid and medical access; and (v) where accommodation is required, it shall meet GIIP and national standards. Facilities shall be culturally appropriate and accessible, and shall not create environmental or social risks to surrounding communities (ESS2 & ESS4).

 

22.8

Security of the Site

The Contractor shall establish security arrangements consistent with ESS4 and GIIP. Security measures shall be proportionate to the level of risk and shall respect human rights. The Contractor shall: (i) avoid use of excessive force; (ii) train security personnel on Code of Conduct and SEA/SH prevention; (iii) coordinate with local authorities; and (iv) ensure security does not restrict community access unnecessarily. All incidents involving security personnel shall be recorded and reported.

 

22.9

Protection of the Environment

The Contractor shall implement all necessary measures to prevent pollution and environmental degradation in accordance with ESS3 and national legislation. The following limits and controls shall apply:

  1. Hazardous materials must be stored in bunded areas;
  2.  Dust emissions shall be controlled to prevent nuisance beyond site boundaries;
  3.  Noise levels shall comply with national standards and approved working hours;
  4. All waste shall be segregated and disposed of at licensed facilities; and
  5. Fuel and oil spills shall be contained and remediated immediately. The CESMP shall define monitoring measures, thresholds, and corrective actions.

 

22.11

Cultural Heritage Findings

 

The Contractor shall implement a Chance Finds Procedure in accordance with ESS8. In the event of discovery of cultural heritage resources:

  1. All works shall stop immediately in the affected area;
  2. The site shall be secured;
  3.  Relevant authorities shall be notified; and

Works shall only resume upon formal clearance.

  1. Workers shall be trained on recognizing and reporting chance finds.

 

2. Environmental Monitoring and Reporting Requirements

The Contractor shall establish and implement an Environmental Monitoring and Reporting Programme as part of the CESMP to ensure compliance with environmental requirements and to verify the effectiveness of mitigation measures in accordance with ESS1 of the World Bank ESF and applicable national legislation.

Environmental monitoring shall be risk-based, proportionate to the scale and nature of the works, and shall cover all significant environmental aspects associated with construction activities.

a) Monitoring Parameters

The monitoring programme shall include, at a minimum, the following parameters (where applicable):

 

Environmental monitoring is essential to assess impacts such as air, water, soil, and noise pollution arising from construction activities and to ensure mitigation measures are effective.

 

b) Monitoring Frequency and Methods

The Contractor shall:

 

c) Environmental Registers and Records

The Contractor shall maintain up-to-date records, including:

 

d) Reporting Requirements

The Contractor shall:

Maintain records for audit and inspection purposes.

e) Non-Compliance and Corrective Actions

Where monitoring identifies non-compliance:

 

 

f) Roles and Responsibilities

 

 

A Rehabilitation Plan shall also be prepared, which shall include preliminary designs on the temporary and permanent landscaping plan during both the construction and post-construction maintenance period. The landscape plan shall cover all project works which may affect vegetation and natural landform (e.g. borrow pits, disposal sites and temporary and stockpiling areas). Sensitive locations and areas where landscaping works are required both during construction and after the construction shall be identified and incorporated into the design.

3. Environmental and Social Implementation Plans (MSIPs)

The Contractor shall prepare a Construction Environmental and Social Management Plan, implementation plan, referred to, in this document as CESMP implementation plan based on the Project ESMF.

4. Requirements for competence of Environmental and Social Specialist

Contractor shall certify that:

 

5. Applicable ESS Documents for CESMP

Contractor shall use and apply when establishing the Contractor’s (Construction) ESMP the following project documents:

6. ENVIRONMENTAL MANAGEMENT REQUIREMENTS

The Contractor shall implement all environmental management measures in accordance with:

(a) Environmental Compliance and Permitting

The Contractor shall:

(b) Pollution Prevention and Resource Efficiency & Management (ESS3)

The Contractor shall implement measures to prevent, minimize, and control pollution, including:

 

(c) Soil, Land and Vegetation Management

The Contractor shall:

d) Biodiversity Conservation and Sustainable Management of Living Natural Resources  (ESS6)

The Contractor shall:

 

e) Management of Construction Sites and Camps

The Contractor shall:

 

f) Traffic and Transport Management (ESS4 link)

The Contractor shall:

 

g) Chance Finds Procedure (ESS8 link)

In the event of chance finds (cultural or natural heritage):

 

h) Environmental Training and Awareness

The Contractor shall:

 

i) Emergency Preparedness and Response

The Contractor shall:

 

7. OCCUPATIONAL HEALTH & SAFETY REQUIREMENTS

Health, Safety plan and Coordination

The Contractor shall be fully responsible for ensuring the safety and health of all workmen and other persons in or around the works site. All activities shall be carried out in compliance with national legislation, OCHSIP, World Bank ESF, (ESS 2 and ESS 4) in accordance with the existing legislation.

 

The Contractor shall prepare, submit, and implement a site-specific Occupational Health and Safety (OHS) Management Plan (SHE File) consistent with the OCHSIP, prior to commencement of works. The plan shall, at a minimum, include the following components:

 

This plan must also be compliant with:

 

Plan Scope and Content

The OHS Plan shall:

The Draft OHS Plan submitted at tender stage shall demonstrate the Contractor’s approach and capacity but may exclude detailed site-specific documentation (e.g., MSDS, equipment manuals). The Final OHS Plan, submitted prior to commencement of Works, shall be comprehensive and site-specific.

8. Safety Management Personnel

The Contractor shall appoint a qualified and experienced Safety and Health Coordinator (SHC) who shall:

Have full authority to enforce OHS requirements and to stop any unsafe work;

Be supported by an adequately resourced and competent safety team appropriate to the scale and risk of the Works.

The proposed SHC and safety team shall not be replaced or reduced without prior approval, and any replacement shall have equal or higher qualifications and experience.

 

Evaluation of OHS Plan

The adequacy of the Contractor’s OHS Plan will be evaluated during tender assessment, taking into account:

 

 

9. Social Standards Requirements

The Contractor shall implement all social risk management measures in accordance with the World Bank Environmental and Social Framework (ESF), specifically ESS2 (Labour and Working Conditions), ESS4 (Community Health and Safety), ESS10 (Stakeholder Engagement and Information Disclosure) as well as the project’s Gender Action Plan (GAP).

The Contractor shall develop (in alignment with available project instruments) and comply with all project-specific instruments, including the:

These requirements shall be implemented as part of the Contractor’s CESMP and maintained throughout the duration of the works

 

a) Labour and Working Conditions (ESS2)

The Contractor shall:

b) Community Health and Safety (ESS4)

The Contractor shall:

 

 

d) Stakeholder Engagement and Information Disclosure (ESS10)

The Contractor shall:

e) Grievance Management and Reporting

The Contractor shall:

f) Monitoring and Compliance

The Contractor shall:

 

 

 

Contractor’s Representative and Key Personnel

The Bidder must demonstrate that it will have the personnel for the key positions that meet the following requirements:

Contractor’s Representative and Key Personnel

Item No.

Position/specialization

Relevant academic qualifications

Minimum years of relevant work experience

1

Contractor’s Representative/ Project manager

Bachelors in  (Electrical Engineering)

5

2.

Site Manager/ Construction Manager

Diploma Electrical/Electronic Engineering;

5

  1.  

Tele-Communication Specialist

Diploma Electrical/Electronic Engineering;

10

  1.  

Protection Specialist

Diploma Electrical/Electronic Engineering;

10

  1.  

SCADA Specialist

Diploma Electrical/Electronic Engineering;

10

6.

Environmental and Social expert

Bachelors/Masters in Environment Management, Sciences

5

7.

Health and Safety officer

Bachelors in Environmental Sciences )/Any other degree with Occupational Health

5

 

 

 

 

 

 

Forms and Procedures

 

 

 

 

Form of Completion Certificate

                                                                                                   Date:                                                                                                              

                                                                                  Loan/Credit No:                                                                                                              

                                                                                              RFB No:                                                                                                              

To: _________________________________

 

Dear Ladies and/or Gentlemen,

Pursuant to GCC Clause 24 (Completion of the Facilities) of the General Conditions of the Contract entered into between yourselves and the Employer dated _____________, relating to the ____________________,  we hereby notify you that the following part(s) of the Facilities was (were) complete on the date specified below, and that, in accordance with the terms of the Contract, the Employer hereby takes over the said part(s) of the Facilities, together with the responsibility for care and custody and the risk of loss thereof on the date mentioned below.

1.         Description of the Facilities or part thereof:  ______________________________

2.         Date of Completion:  __________________

However, you are required to complete the outstanding items listed in the attachment hereto as soon as practicable.

 

This letter does not relieve you of your obligation to complete the execution of the Facilities in accordance with the Contract nor of your obligations during the Defect Liability Period.

 

Very truly yours,

 

                                                                                                                       

Title

(Project Manager)
Form of Operational Acceptance Certificate

 

                                                                                                   Date:                                                                                                              

                                                                                  Loan/Credit No:                                                                                                              

                                                                                              RFB No:                                                                                                              

 

_________________________________________

 

To:  ________________________________________

 

Dear Ladies and/or Gentlemen,

 

Pursuant to GCC Sub-Clause 25.3 (Operational Acceptance) of the General Conditions of the Contract entered into between yourselves and the Employer dated _______________, relating to the ___________________________________, we hereby notify you that the Functional Guarantees of the following part(s) of the Facilities were satisfactorily attained on the date specified below. 

 

1.         Description of the Facilities or part thereof:  _______________________________

2.         Date of Operational Acceptance:  _______________________

This letter does not relieve you of your obligation to complete the execution of the Facilities in accordance with the Contract nor of your obligations during the Defect Liability Period.

 

Very truly yours,

                                                                                                                       

Title

(Project Manager)

 

 

Change Order Procedure and Forms

                                                                                                   Date:                                                                                                              

                                                                                  Loan/Credit No:                                                                                                              

                                                                                              RFB No:                                                                                                              

 

 

CONTENTS

 

1.      General

2.      Change Order Log

3.      References for Changes

 

 

 

ANNEXES

 

Annex 1    Request for Change Proposal

Annex 2    Estimate for Change Proposal

Annex 3    Acceptance of Estimate

Annex 4    Change Proposal

Annex 5    Change Order

Annex 6    Pending Agreement Change Order

Annex 7    Application for Change Proposal

 

 

 

Change Order Procedure

1.      General

This section provides samples of procedures and forms for implementing changes in the Facilities during the performance of the Contract in accordance with GCC Clause 39 (Change in the Facilities) of the General Conditions.

2.      Change Order Log

The Contractor shall keep an up-to-date Change Order Log to show the current status of Requests for Change and Changes authorized or pending, as Annex 8.  Entries of the Changes in the Change Order Log shall be made to ensure that the log is up-to-date.  The Contractor shall attach a copy of the current Change Order Log in the monthly progress report to be submitted to the Employer.

3.      References for Changes

(1)    Request for Change as referred to in GCC Clause 39 shall be serially numbered CR-X-nnn.

(2)    Estimate for Change Proposal as referred to in GCC Clause 39 shall be serially numbered CN-X-nnn.

(3)    Acceptance of Estimate as referred to in GCC Clause 39 shall be serially numbered CA-X-nnn.

(4)    Change Proposal as referred to in GCC Clause 39 shall be serially numbered CP-X-nnn.

(5)    Change Order as referred to in GCC Clause 39 shall be serially numbered CO-X-nnn.

Note:   (a)    Requests for Change issued from the Employer’s Home Office and the Site representatives of the Employer shall have the following respective references:

 

Home Office         CR-H-nnn

Site                        CR-S-nnn

 

(b)    The above number “nnn” is the same for Request for Change, Estimate for Change Proposal, Acceptance of Estimate, Change Proposal and Change Order.

 

Annex 1.  Request for Change Proposal

(Employer’s Letterhead)

 

To:  ____________________________________                                        Date:                                                                                                            

 

Attention:  ______________________________________

 

Contract Name:  _________________________________

Contract Number:  _______________________________

 

Dear Ladies and/or Gentlemen:

 

With reference to the captioned Contract, you are requested to prepare and submit a Change Proposal for the Change noted below in accordance with the following instructions within _______________ days of the date of this letter____________________.

 

1.      Title of Change:  ________________________

2.      Change Request No. __________________

3.      Originator of Change:    Employer:  _______________________________

Contractor (by Application for Change Proposal No. _______[12]: 

4.      Brief Description of Change:  _________________________________________________

5.      Facilities and/or Item No. of equipment related to the requested Change:  _____________

6.      Reference drawings and/or technical documents for the request of Change:

Drawing No./Document No.                  Description

 

7.      Detailed conditions or special requirements on the requested Change:  ________________

8.      General Terms and Conditions:

(a)    Please submit your estimate to us showing what effect the requested Change will have on the Contract Price.

(b)    Your estimate shall include your claim for the additional time, if any, for completion of the requested Change.

(c)    If you have any opinion negative to the adoption of the requested Change in connection with the conformability to the other provisions of the Contract or the safety of the Plant or Facilities, please inform us of your opinion in your proposal of revised provisions.

(d)    Any increase or decrease in the work of the Contractor relating to the services of its personnel shall be calculated.

(e)    You shall not proceed with the execution of the work for the requested Change until we have accepted and confirmed the amount and nature in writing.

 

 

                                                                                                                       

(Employer’s Name)

 

 

                                                                                                                       

(Signature)

 

 

                                                                                                                       

(Name of signatory)

 

 

                                                                                                                       

(Title of signatory)

 

 

Annex 2.  Estimate for Change Proposal

(Contractor’s Letterhead)

 

To: ______________________________                                                   Date:                                                                                                            

 

Attention:  _______________________________

 

Contract Name:  _______________________________

Contract Number:  _____________________________

 

Dear Ladies and/or Gentlemen:

With reference to your Request for Change Proposal, we are pleased to notify you of the approximate cost of preparing the below-referenced Change Proposal in accordance with GCC Sub-Clause 39.2.1 of the General Conditions.  We acknowledge that your agreement to the cost of preparing the Change Proposal, in accordance with GCC Sub-Clause 39.2.2, is required before estimating the cost for change work.

1.      Title of Change:  ________________________

2.      Change Request No./Rev.:  ____________________________

3.      Brief Description of Change:  __________________________

4.      Scheduled Impact of Change:  ___________________________

5.      Cost for Preparation of Change Proposal:  _______________[13]

(a)    Engineering                                                                   (Amount)

(i)     Engineer                        hrs x             rate/hr =                 

(ii)    Draftsperson                  hrs x             rate/hr =                 

Sub-total                        hrs                                               

Total Engineering Cost                                                       

(b)    Other Cost                                                                                   

Total Cost (a) + (b)                                                                               

 

 

                                                                                                                       

(Contractor’s Name)

 

                                                                                                                       

(Signature)

 

                                                                                                                       

(Name of signatory)

 

 

 

                                                                                                                       

(Title of signatory)

 

 

Annex 3.  Acceptance of Estimate

 

(Employer’s Letterhead)

 

To:  ______________________________                                                  Date:                                                                                                            

Attention:  ________________________________

 

Contract Name:  _____________________________

Contract Number:  ___________________________

 

Dear Ladies and/or Gentlemen:

We hereby accept your Estimate for Change Proposal and agree that you should proceed with the preparation of the Change Proposal.

 

1.      Title of Change:  ___________________________

2.      Change Request No./Rev.:  _______________________________

3.      Estimate for Change Proposal No./Rev.:  _______________________________

4.      Acceptance of Estimate No./Rev.:  _______________________________

5.      Brief Description of Change:  _______________________________

 

6.      Other Terms and Conditions:  In the event that we decide not to order the Change accepted, you shall be entitled to compensation for the cost of preparation of Change Proposal described in your Estimate for Change Proposal mentioned in para. 3 above in accordance with GCC Clause 39 of the General Conditions.

                                                                                                                       

(Employer’s Name)

                                                                                                                       

(Signature)

                                                                                                                       

(Name and Title of signatory)

 

Annex 4.  Change Proposal

(Contractor’s Letterhead)

 

To:  _______________________________                                                Date:                                                                                                            

 

Attention:  _______________________________

 

Contract Name:  _______________________________

Contract Number:  _______________________________

 

Dear Ladies and/or Gentlemen:

 

In response to your Request for Change Proposal No. _______________________________, we hereby submit our proposal as follows:

1.      Title of Change:  _______________________________

2.      Change Proposal No./Rev.:  _______________________________

3.      Originator of Change:    Employer:  [_______________________________

Contractor:  _______________________________

4.      Brief Description of Change:  _______________________________

5.      Reasons for Change:  _______________________________

6.      Facilities and/or Item No. of Equipment related to the requested Change:  _______________________________

7.      Reference drawings and/or technical documents for the requested Change:

Drawing/Document No.                  Description

 

8.      Estimate of increase/decrease to the Contract Price resulting from Change Proposal:[14]

                                                                                                                      (Amount)

 

(a)    Direct material                                                                                                                                                          

(b)    Major construction equipment                                                                                                                                  

(c)    Direct field labor (Total           hrs)                                                                                  

(d)    Subcontracts                                                                                                                                                              

(e)    Indirect material and labor                                                                                                                                        

(f)     Site supervision                                                                                                                                                         

(g)    Head office technical staff salaries

Process engineer                        hrs @              rate/hr                                            

Project engineer                         hrs @              rate/hr                                            

Equipment engineer                  hrs @              rate/hr                                            

Procurement                              hrs @              rate/hr                                            

Draftsperson                              hrs @              rate/hr                                            

Total                                           hrs                                                                          

 

(h)    Extraordinary costs (computer, travel, etc.)                                                                                                              

(i)     Fee for general administration,           % of Items                                                                      

(j)     Taxes and customs duties                                                                                                                                          

Total lump sum cost of Change Proposal                                                                                                                           

(Sum of items (a) to (j))

Cost to prepare Estimate for Change Proposal                                                                                                                  

(Amount payable if Change is not accepted)

9.      Additional time for Completion required due to Change Proposal

10.    Effect on the Functional Guarantees

11.    Effect on the other terms and conditions of the Contract

12.    Validity of this Proposal:  within [Number] days after receipt of this Proposal by the Employer

13.    Other terms and conditions of this Change Proposal:

(a)    You are requested to notify us of your acceptance, comments or rejection of this detailed Change Proposal within ______________ days from your receipt of this Proposal.

(b)    The amount of any increase and/or decrease shall be taken into account in the adjustment of the Contract Price.

(c)    Contractor’s cost for preparation of this Change Proposal:2

 

                                                                                                                       

(Contractor’s Name)

 

 

                                                                                                                       

(Signature)

 

 

                                                                                                                       

(Name of signatory)

 

 

                                                                                                                       

(Title of signatory)

 

 

Annex 5.  Change Order

(Employer’s Letterhead)

 

To:  _______________________________                                                Date:                                                                                                            

 

Attention:  _______________________________

 

Contract Name:  _______________________________

Contract Number:  _______________________________

 

Dear Ladies and/or Gentlemen:

We approve the Change Order for the work specified in the Change Proposal (No. _______), and agree to adjust the Contract Price, Time for Completion and/or other conditions of the Contract in accordance with GCC Clause 39 of the General Conditions.

1.      Title of Change:  _______________________________

2.      Change Request No./Rev.:  _______________________________

3.      Change Order No./Rev.:  _______________________________

4.      Originator of Change:    Employer:  _______________________________

Contractor:  _______________________________

5.      Authorized Price:

Ref. No.:  _______________________________                  Date:  __________________________

Foreign currency portion __________  plus Local currency portion __________

6.      Adjustment of Time for Completion

None                              Increase _________ days                      Decrease _________ days

7.      Other effects, if any

 

 

Authorized by:                                                                                    Date:                                                                                                 

(Employer)

 

Accepted by:                                                                                       Date:                                                                                                 

(Contractor)
Annex 6.  Pending Agreement Change Order

(Employer’s Letterhead)

 

To:  _______________________________                                                Date:                                                                                                            

Attention:  _______________________________

Contract Name: _______________________________

Contract Number:  [_______________________________

 

Dear Ladies and/or Gentlemen:

We instruct you to carry out the work in the Change Order detailed below in accordance with GCC Clause 39 of the General Conditions.

1.      Title of Change:  _______________________________

2.      Employer’s Request for Change Proposal No./Rev.:  _______________________________dated:  __________

3.      Contractor’s Change Proposal No./Rev.:  ________________________ dated:  __________

4.      Brief Description of Change:  _______________________________

5.      Facilities and/or Item No. of equipment related to the requested Change:  _______________________________

6.      Reference Drawings and/or technical documents for the requested Change:

Drawing/Document No.                        Description

 

 

 

 

7.      Adjustment of Time for Completion:

8.      Other change in the Contract terms:

9.      Other terms and conditions:

 

                                                                                                                       

(Employer’s Name)

                                                                                                                       

(Signature)

                                                                                                                       

(Name of signatory)

                                                                                                                       

(Title of signatory)

 

 

Annex 7.  Application for Change Proposal

(Contractor’s Letterhead)

 

To:  _______________________________                                                Date:                                                                                                            

 

Attention:  _______________________________

 

Contract Name:  _______________________________

Contract Number:  _______________________________

 

Dear Ladies and/or Gentlemen:

 

We hereby propose that the below-mentioned work be treated as a Change in the Facilities.

 

1.      Title of Change:  _______________________________

2.      Application for Change Proposal No./Rev.: _______________________________                                                                                                                     dated:  _______________________________

3.      Brief Description of Change:  _______________________________

4.      Reasons for Change:

5.      Order of Magnitude Estimation (in the currencies of the Contract):

6.      Scheduled Impact of Change:

7.      Effect on Functional Guarantees, if any:

8.      Appendix:

                                                                                                                       

(Contractor’s Name)

                                                                                                                       

(Signature)

 

                                                                                                                       

(Name of signatory)

 

                                                                                                                       

(Title of signatory)

Drawings

 

 

 

Supplementary Information

The proposed locations of the auto-reclosers across the Eswatini Electricity Company network:

 

 

The coordinates existing locations of the Communication High Sites across the Eswatini Electricity Company network can be found in this link:

11kV Auto Reclosers

 

 

 

PART 3 – Conditions of Contract and Contract Forms

 

 

 

Section VIII - General Conditions of Contract

 

Table of Clauses

 

A.        Contract and Interpretation. 193

1.      Definitions. 193

2.      Contract Documents. 196

3.      Interpretation. 196

4.      Communications. 198

5.      Law and Language. 198

6.      Fraud and Corruption. 198

B.        Subject Matter of Contract 199

7.      Scope of Facilities. 199

8.      Time for Commencement and Completion. 200

9.      Contractor’s Responsibilities. 200

10.    Employer’s Responsibilities. 204

C.        Payment 206

11.    Contract Price. 206

12.    Terms of Payment 206

13.    Securities. 206

14.    Taxes and Duties. 208

D.        Intellectual Property. 209

15.    License/Use of Technical Information. 209

16.    Confidential Information. 209

E.        Execution of the Facilities. 210

17.    Representatives. 210

18.    Work Program.. 212

19.    Subcontracting. 215

20.    Design and Engineering. 216

21.    Procurement 218

22.    Installation. 220

23.    Test and Inspection. 232

24.    Completion of the Facilities. 234

25.    Commissioning and Operational Acceptance. 236

F.         Guarantees and Liabilities. 239

26.    Completion Time Guarantee. 239

27.    Defect Liability. 240

28.    Functional Guarantees. 242

29.    Patent Indemnity. 243

30.    Limitation of Liability. 245

G.        Risk Distribution. 245

31.    Transfer of Ownership. 245

32.    Care of Facilities. 246

33.    Loss of or Damage to Property; Accident or Injury to Workers; Indemnification. 247

34.    Insurance. 248

35.    Unforeseen Conditions. 251

36.    Change in Laws and Regulations. 252

37.    Force Majeure. 252

38.    War Risks. 254

H.        Change in Contract Elements. 255

39.    Change in the Facilities. 255

40.    Extension of Time for Completion. 259

41.    Suspension. 260

42.    Termination. 262

43.    Assignment 269

44.    Export Restrictions. 269

I.         Claims, Disputes and Arbitration. 269

45.    Contractor’s Claims. 269

46.    Disputes and Arbitration. 271

47.    Cyber Security. 275

 

General Conditions of Contract

  1. Contract and Interpretation

1.    Definitions

1.1     The following words and expressions shall have the meanings hereby assigned to them:

“Contract” means the Contract Agreement entered into between the Employer and the Contractor, together with the Contract Documents referred to therein; they shall constitute the Contract, and the term “the Contract” shall in all such documents be construed accordingly.

“Contract Documents” means the documents listed in Article 1.1 (Contract Documents) of the Contract Agreement (including any amendments thereto).

“GCC” means the General Conditions of Contract hereof.

“PCC” means the Particular Conditions of Contract.

“day” means calendar day.

“year” means 365 days.

“month” means calendar month.

“Party” means the Employer or the Contractor, as the context requires, and “Parties” means both of them.

“Employer” means the person named as such in the PCC and includes the legal successors or permitted assigns of the Employer.

“Project Manager” means the person appointed by the Employer in the manner provided in GCC Sub-Clause 17.1 (Project Manager) hereof and named as such in the PCC to perform the duties delegated by the Employer.

“Contractor” means the person(s) whose Bid to perform the Contract has been accepted by the Employer and is named as Contractor in the Contract Agreement, and includes the legal successors or permitted assigns of the Contractor.

“Contractor’s Representative” means any person nominated by the Contractor and approved by the Employer in the manner provided in GCC Sub-Clause 17.2 (Contractor’s Representative and Construction Manager) hereof to perform the duties delegated by the Contractor.

“Construction Manager” means the person appointed by the Contractor’s Representative in the manner provided in GCC Sub-Clause 17.2.4. 

“Subcontractor,” including manufacturers, means any person to whom execution of any part of the Facilities, including preparation of any design or supply of any Plant, is sub-contracted directly or indirectly by the Contractor, and includes its legal successors or permitted assigns.

“Dispute Board” (DB) means the person or persons named as such in the PCC appointed by agreement between the Employer and the Contractor to make a decision with respect to any dispute or difference between the Employer and the Contractor referred to him or her by the Parties pursuant to GCC Sub-Clause 46.1 (Dispute Board) hereof.

“The Bank” means the financing institution named in the PCC.

“Contract Price” means the sum specified in Article 2.1 (Contract Price) of the Contract Agreement, subject to such additions and adjustments thereto or deductions therefrom, as may be made pursuant to the Contract.

“Facilities” means the Plant to be supplied and installed, as well as all the Installation Services to be carried out by the Contractor under the Contract.

“Plant” means permanent plant, equipment, machinery, apparatus, materials, articles and things of all kinds to be provided and incorporated in the Facilities by the Contractor under the Contract (including the spare parts to be supplied by the Contractor under GCC Sub-Clause 7.3 hereof), but does not include Contractor’s Equipment.

“Installation Services” means all those services ancillary to the supply of the Plant for the Facilities, to be provided by the Contractor under the Contract, such as transportation and provision of marine or other similar insurance, inspection, expediting, site preparation works (including the provision and use of Contractor’s Equipment and the supply of all construction materials required), installation, testing, precommissioning, commissioning, operations, maintenance, the provision of operations and maintenance manuals, training, etc… as the case may require.

“Contractor’s Equipment” means all facilities, equipment, machinery, tools, apparatus, appliances or things of every kind required in or for installation, completion and maintenance of Facilities that are to be provided by the Contractor, but does not include Plant, or other things intended to form or forming part of the Facilities.

“Country of Origin” means the countries and territories eligible under the rules of the Bank as further elaborated in the PCC.

“Site” means the land and other places upon which the Facilities are to be installed, and such other land or places as may be specified in the Contract as forming part of the Site.

“Effective Date” means the date of fulfillment of all conditions stated in Article 3 (Effective Date) of the Contract Agreement, from which the Time for Completion shall be counted.

“Time for Completion” means the time within which Completion of the Facilities as a whole (or of a part of the Facilities where a separate Time for Completion of such part has been prescribed) is to be attained, as referred to in GCC Clause 8 and in accordance with the relevant provisions of the Contract.

“Completion” means that the Facilities (or a specific part thereof where specific parts are specified in the Contract) have been completed operationally and structurally and put in a tight and clean condition, that all work in respect of Precommissioning of the Facilities or such specific part thereof has been completed, and that the Facilities or specific part thereof are ready for Commissioning as provided in GCC Clause 24 (Completion) hereof.

“Precommissioning” means the testing, checking and other requirements specified in the Employer’s Requirements that are to be carried out by the Contractor in preparation for Commissioning as provided in GCC Clause 24 (Completion) hereof.

“Commissioning” means operation of the Facilities or any part thereof by the Contractor following Completion, which operation is to be carried out by the Contractor as provided in GCC Sub-Clause 25.1 (Commissioning) hereof, for the purpose of carrying out Guarantee Test(s).

“Guarantee Test(s)” means the test(s) specified in the Employer’s Requirements to be carried out to ascertain whether the Facilities or a specified part thereof is able to attain the Functional Guarantees specified in the Appendix to the Contract Agreement titled Functional Guarantees, in accordance with the provisions of GCC Sub-Clause 25.2 (Guarantee Test) hereof.

“Operational Acceptance” means the acceptance by the Employer of the Facilities (or any part of the Facilities where the Contract provides for acceptance of the Facilities in parts), which certifies the Contractor’s fulfillment of the Contract in respect of Functional Guarantees of the Facilities (or the relevant part thereof) in accordance with the provisions of GCC Clause 28 (Functional Guarantees) hereof and shall include deemed acceptance in accordance with GCC Clause 25 (Commissioning and Operational Acceptance) hereof.

“Defect Liability Period” means the period of validity of the warranties given by the Contractor commencing at Completion of the Facilities or a part thereof, during which the Contractor is responsible for defects with respect to the Facilities (or the relevant part thereof) as provided in GCC Clause 27 (Defect Liability) hereof.

“ES” means Environmental and Social (including Sexual Exploitation and Abuse (SEA), and Sexual Harassment (SH)).

“Sexual Exploitation and Abuse” “(SEA)” means the following:

Sexual Exploitation is defined as any actual or attempted abuse of position of vulnerability, differential power or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.

Sexual Abuse is defined as the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions;

“Sexual Harassment” “(SH)” is defined as unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature by the Contractor’s Personnel with other Contractor’s Personnel or Employer’s Personnel.

“Contractor’s Personnel” means all personnel whom the Contractor utilizes in the execution of the Contract, including the staff, labor and other employees of the Contractor and each Subcontractor; and any other personnel assisting the Contractor in the execution of the Contract; and

 “Employer’s Personnel” means all staff, labor and other employees of the Project Manager and of the Employer engaged in fulfilling the Employer’s obligations under the Contract; and any other personnel identified as Employer’s Personnel, by a notice from the Employer to the Contractor.

2.    Contract Documents

2.1     Subject to Article 1.2 (Order of Precedence) of the Contract Agreement, all documents forming part of the Contract (and all parts thereof) are intended to be correlative, complementary and mutually explanatory.  The Contract shall be read as a whole.

3.    Interpretation

3.1     In the Contract, except where the context requires otherwise:

  1. words indicating one gender include all genders;
  2. words indicating the singular also include the plural and words indicating the plural also include the singular;
  3. provisions including the word “agree,” “agreed,” or “agreement” require the agreement to be recorded in writing;
  4. the word “tender” is synonymous with “Bid,” “tenderer,” with “Bidder,” and “tender documents” with “Bidding  Document,” and
  5. “written” or “in writing” means hand-written, type-written, printed or electronically made, and resulting in a permanent record.

The marginal words and other headings shall not be taken into consideration in the interpretation of these Conditions.

3.2     Incoterms

Unless inconsistent with any provision of the Contract, the meaning of any trade term and the rights and obligations of Parties thereunder shall be as prescribed by Incoterms.

Incoterms means international rules for interpreting trade terms published by the International Chamber of Commerce (latest edition), 38 Cours Albert 1er, 75008 Paris, France.

3.3     Entire Agreement

Subject to GCC Sub-Clause 16.4 hereof, the Contract constitutes the entire agreement between the Employer and Contractor with respect to the subject matter of Contract and supersedes all communications, negotiations and agreements (whether written or oral) of Parties with respect thereto made prior to the date of Contract.

3.4     Amendment

No amendment or other variation of the Contract shall be effective unless it is in writing, is dated, expressly refers to the Contract, and is signed by a duly authorized representative of each Party hereto.

3.5     Independent Contractor

The Contractor shall be an independent contractor performing the Contract.  The Contract does not create any agency, partnership, joint venture or other joint relationship between the Parties hereto. Subject to the provisions of the Contract, the Contractor shall be solely responsible for the manner in which the Contract is performed.  All employees, representatives or Subcontractors engaged by the Contractor in connection with the performance of the Contract shall be under the complete control of the Contractor and shall not be deemed to be employees of the Employer, and nothing contained in the Contract or in any subcontract awarded by the Contractor shall be construed to create any contractual relationship between any such employees, representatives or Subcontractors and the Employer.

3.6     Non-Waiver

3.6.1  Subject to GCC Sub-Clause 3.6.2 below, no relaxation, forbearance, delay or indulgence by either Party in enforcing any of the terms and conditions of the Contract or the granting of time by either Party to the other shall prejudice, affect or restrict the rights of that Party under the Contract, nor shall any waiver by either Party of any breach of Contract operate as waiver of any subsequent or continuing breach of Contract.

3.6.2  Any waiver of a Party’s rights, powers or remedies under the Contract must be in writing, must be dated and signed by an authorized representative of the Party granting such waiver, and must specify the right and the extent to which it is being waived.

3.7     Severability

If any provision or condition of the Contract is prohibited or rendered invalid or unenforceable, such prohibition, invalidity or unenforceability shall not affect the validity or enforceability of any other provisions and conditions of the Contract.

3.8     Country of Origin

“Origin” means the place where the plant and component parts thereof are mined, grown, produced or manufactured, and from which the services are provided. Plant components are produced when, through manufacturing, processing, or substantial or major assembling of components, a commercially recognized product results that is substantially different in its basic characteristics or in purpose or utility from its components.

4.    Communica­tions

4.1     Wherever these Conditions provide for the giving or issuing of approvals, certificates, consents, determinations, notices, requests and discharges, these communications shall be:

  1. in writing and delivered against receipt; and
  2. delivered, sent or transmitted to the address for the recipient’s communications as stated in the Contract Agreement.

When a certificate is issued to a Party, the certifier shall send a copy to the other Party. When a notice is issued to a Party, by the other Party or the Project Manager, a copy shall be sent to the Project Manager or the other Party, as the case may be.

5.    Law and Language

5.1     The Contract shall be governed by and interpreted in accordance with laws of the country specified in the PCC.

    1. The ruling language of the Contract shall be that stated in the PCC.
    2. The language for communications shall be the ruling language unless otherwise stated in the PCC.

6.    Fraud and Corruption

    1. The Bank requires compliance with the Bank’s Anti-Corruption Guidelines and its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework, as set forth in Appendix B to the GCC.
    2. The Employer requires the Contractor to disclose any commissions or fees that may have been paid or are to be paid to agents or any other party with respect to the Bidding process or execution of the Contract. The information disclosed must include at least the name and address of the agent or other party, the amount and currency, and the purpose of the commission, gratuity or fee.
  1. Subject Matter of Contract

7.    Scope of Facilities

7.1     Unless otherwise expressly limited in the Employer’s Requirements, the Contractor’s obligations cover the provision of all Plant and the performance of all Installation Services required for the design, and the manufacture (including procurement, quality assurance, construction, installation, associated civil works, Precommissioning and delivery) of the Plant, and the installation, completion and commissioning of the Facilities in accordance with the plans, procedures, specifications, drawings, codes and any other documents as specified in the Section, Employer’s Requirements.  Such specifications include, but are not limited to, the provision of supervision and engineering services; the supply of labor, materials, equipment, spare parts (as specified in GCC Sub-Clause 7.3 below) and accessories; Contractor’s Equipment; construction utilities and supplies; temporary materials, structures and facilities; transportation (including, without limitation, unloading and hauling to, from and at the Site); and storage, except for those supplies, works and services that will be provided or performed by the Employer, as set forth in the  Appendix to the Contract Agreement titled Scope of Works and Supply by the Employer.

7.2     The Contractor shall, unless specifically excluded in the Contract, perform all such work and/or supply all such items and materials not specifically mentioned in the Contract but that can be reasonably inferred from the Contract as being required for attaining Completion of the Facilities as if such work and/or items and materials were expressly mentioned in the Contract.

7.3     In addition to the supply of Mandatory Spare Parts included in the Contract, the Contractor agrees to supply spare parts required for the operation and maintenance of the Facilities for the period specified in the PCC and the provisions, if any, specified in the PCC.  However, the identity, specifications and quantities of such spare parts and the terms and conditions relating to the supply thereof are to be agreed between the Employer and the Contractor, and the price of such spare parts shall be that given in Price Schedule No. 6, which shall be added to the Contract Price.  The price of such spare parts shall include the purchase price therefor and other costs and expenses (including the Contractor’s fees) relating to the supply of spare parts.

 

8.    Time for Commence­ment and Completion

8.1     The Contractor shall commence work on the Facilities within the period specified in the PCC and without prejudice to GCC Sub-Clauses 9.9 and 26.2 hereof, the Contractor shall thereafter proceed with the Facilities in accordance with the time schedule specified in the Appendix to the Contract Agreement titled Time Schedule.

8.2     The Contractor shall attain Completion of the Facilities or of a part where a separate time for Completion of such part is specified in the Contract, within the time stated in the PCC or within such extended time to which the Contractor shall be entitled under GCC Clause 40 hereof.

 

9.    Contractor’s Responsibilities

9.1     The Contractor shall design, manufacture including associated purchases and/or subcontracting, install and complete the Facilities in accordance with the Contract. When completed, the Facilities should be fit for the purposes for which they are intended as defined in the Contract.

9.2     The Contractor confirms that it has entered into this Contract on the basis of a proper examination of the data relating to the Facilities including any data as to boring tests provided by the Employer, and on the basis of information that the Contractor could have obtained from a visual inspection of the Site if access thereto was available and of other data readily available to it relating to the Facilities as of the date twenty-eight (28) days prior to Bid submission.  The Contractor acknowledges that any failure to acquaint itself with all such data and information shall not relieve its responsibility for properly estimating the difficulty or cost of successfully performing the Facilities.

9.3     The Contractor shall acquire and pay for all permits, approvals and/or licenses from all local, state or national government authorities or public service undertakings in the country where the Site is located which such authorities or undertakings require the Contractor to obtain in its name and which are necessary for the performance of the Contract, including, without limitation, visas for the Contractor’s Personnel and entry permits for all imported Contractor’s Equipment.  The Contractor shall acquire all other permits, approvals and/or licenses that are not the responsibility of the Employer under GCC Sub-Clause 10.3 hereof and that are necessary for the performance of the Contract.

9.4     The Contractor shall comply with all laws in force in the country where the Facilities are to be implemented.  The laws will include all local, state, national or other laws that affect the performance of the Contract and bind upon the Contractor.  The Contractor shall indemnify and hold harmless the Employer from and against any and all liabilities, damages, claims, fines, penalties and expenses of whatever nature arising or resulting from the violation of such laws by the Contractor or its personnel, including the Subcontractors and their personnel, but without prejudice to GCC Sub-Clause 10.1 hereof.

9.5     Any Plant and Installation Services that will be incorporated in or be required for the Facilities and other supplies shall have their origin as specified under GCC Clause 1 (Country of Origin). Any subcontractors retained by the Contractor shall be from a country as specified in GCC Clause 1 (Country of Origin).

9.6     If the Contractor is a joint venture, or association (JV) of two or more persons, all such persons shall be jointly and severally bound to the Employer for the fulfillment of the provisions of the Contract, and shall designate one of such persons to act as a leader with authority to bind the JV. The composition or the constitution of the JV shall not be altered without the prior consent of the Employer.

9.7     Pursuant to paragraph 2.2 e. of Appendix B to the General Conditions the Contractor shall permit and shall cause its agents (where declared or not), subcontractors, subconsultants, service providers, suppliers, and personnel, to permit, the Bank and/or persons appointed by the Bank to inspect the site and/or the accounts, records and other documents relating to the procurement process, selection and/or contract execution, and to have such accounts, records and other documents audited by auditors appointed by the Bank. The Contractor’s and its Subcontractors’ and subconsultants’ attention is drawn to Sub-Clause 6.1 (Fraud and Corruption) which provides, inter alia, that acts intended to materially impede the exercise of the Bank’s inspection and audit rights constitute a prohibited practice subject to contract termination (as well as to a determination of ineligibility pursuant to the Bank’s prevailing sanctions procedures).

9.8 The Contractor shall conform to the sustainable procurement contractual provisions, if and as specified in the PCC.

9.9   Contractor’s Environmental and Social Management Plan (C-ESMP)         

The Contractor shall not carry out mobilization to Site unless the Project Manager gives approval, an approval that  shall not be unreasonably delayed, to the measures the Contractor proposes to address environmental and social risks and impacts including the code of conduct, in accordance with GCC Sub-Clause  22.4.

The Contractor shall submit, to the Project Manager for Review, any additional Management Strategies and Implementation Plans as are necessary to manage the ES risks and impacts of the Facilities. These Management Strategies and Implementation Plans collectively comprise the Contractor’s Environmental and Social Management Plan (C-ESMP).

The Contractor shall review the C-ESMP, periodically (but not less than every six (6) months), and update it as required to ensure that it contains measures appropriate to the Facilities. The updated C-ESMP shall be submitted to the Project Manager for its approval.

9.10  Training of Contractor’s Personnel

The Contractor shall provide appropriate training to relevant Contractor’s Personnel on ES aspects of the Contract, including appropriate sensitization on prohibition of SEA and health and safety training referred to in GCC Sub-Clause 22.2.7. 

As stated in the Employer’s Requirements or as instructed by the Project Manager, the Contractor shall also allow appropriate opportunities for the relevant Contractor’s Personnel to be trained on ES aspects of the Contract by the Employer’s personnel and/or other personnel assigned by the Employer.

9.11 Stakeholder engagements

The Contractor shall provide relevant contract- related information, as the Employer and/or Project Manager may reasonably request to conduct contract stakeholder engagement. “Stakeholder” refers to individuals or groups who:

      1. are affected or likely to be affected by the Contract; and
      2. may have an interest in the Contract.

The Contractor may also directly participate in contract stakeholder engagements, as the Employer and/or Project Manager may reasonably request.

9.12      Forced Labor

The Contractor, including its Subcontractors, shall not employ or engage forced labour. Forced labour consists of any work or service, not voluntarily performed, that is exacted from an individual under threat of force or penalty, and includes any kind of involuntary or compulsory labour, such as indentured labour, bonded labour or similar labour-contracting arrangements.

No persons shall be employed or engaged who have been subject to trafficking. Trafficking in persons is defined as the recruitment, transportation, transfer, harbouring or receipt of persons by means of the threat or use of force or other forms of coercion, abduction, fraud, deception, abuse of power, or of a position of vulnerability, or of the giving or receiving of payments or benefits to achieve the consent of a person having control over another person, for the purposes of exploitation.

The Contractor shall also take measures to require its suppliers (other than Subcontractors) not to employ or engage forced labour including trafficked persons. If forced labour/trafficking cases are identified, the Contractor shall take measures to require the suppliers to take appropriate steps to remedy them. Where the supplier does not remedy the situation, the Contractor shall within a reasonable period substitute the supplier with a supplier that is able to manage such risks.

9.13      Child Labor

The Contractor, including its Subcontractors, shall not employ or engage a child under the age of 14 unless the national law specifies a higher age (the minimum age).

The Contractor, including its Subcontractors, shall not employ or engage a child between the minimum age and the age of 18 in a manner that is likely to be hazardous, or to interfere with, the child’s education, or to be harmful to the child’s health or physical, mental, spiritual, moral, or social development.

The Contractor including its Subcontractors, shall only employ or engage children between the minimum age and the age of 18 after an appropriate risk assessment has been conducted by the Contractor with the Engineer’s consent. The Contractor shall be subject to regular monitoring by the Project Manager that includes monitoring of health, working conditions and hours of work.

Work considered hazardous for children is work that, by its nature or the circumstances in which it is carried out, is likely to jeopardize the health, safety, or morals of children. Such work activities prohibited for children include work:

  1. with exposure to physical, psychological or sexual abuse;
  2. underground, underwater, working at heights or in confined spaces;
  3. with dangerous machinery, equipment or tools, or involving handling or transport of heavy loads;
  4. in unhealthy environments exposing children to hazardous substances, agents, or processes, or to temperatures, noise or vibration damaging to health; or
  5. under difficult conditions such as work for long hours, during the night or in confinement on the premises of the employer.

The Contractor shall also take measures to require its suppliers (other than Subcontractors) not to employ or engage child labor. If child labor cases are identified, the Contractor shall take measures to require the suppliers to take appropriate steps to remedy them. Where the supplier does not remedy the situation, the Contractor shall within a reasonable period substitute the supplier with a supplier that is able to manage such risks.

9.14      Serious Safety Issues

The Contractor, including its Subcontractors, shall comply with all applicable safety obligations. The Contractor shall also take measures to require its suppliers (other than Subcontractors) to adopt procedures and mitigation measures adequate to address safety issues related to their personnel. If serious safety issues are identified, the Contractor shall take measures to require the suppliers to take appropriate steps to remedy them. Where the supplier does not remedy the situation, the Contractor shall within a reasonable period substitute the supplier with a supplier that is able to manage such risks.

9.15      Obtaining natural resource materials

The Contractor shall obtain natural resource materials  from suppliers  that can demonstrate, through compliance with the applicable verification  and/ or certification requirements, that obtaining such materials is not contributing to the risk of significant conversion or significant degradation of natural or critical habitats such as unsustainably harvested wood products, gravel or sand extraction from riverbeds or beaches.

If a supplier cannot continue to demonstrate that obtaining such materials is not contributing to the risk of significant conversion or significant degradation of natural or critical habitats, the Contractor shall within a reasonable period substitute the supplier with a supplier that is able to demonstrate that they are not significantly adversely impacting the habitats.

9.16   Site Signage

The Contractor shall not post and shall ensure that its Subcontractors/suppliers/manufacturers and Contractors’ Personnel shall not post, any signage on the Site, or in any other place where the Works will be carried out, except such signage as is required under the Contract, including by the Laws of the Country, or has been approved by the Employer. For the purposes of this sub-clause, signage shall include, inter alia, flags, billboards, advertising materials and any other similar item separately posted on the Site.

 

10.  Employer’s Responsibilities

10.1   All information and/or data to be supplied by the Employer as described in the Appendix to the Contract Agreement titled Scope of Works and Supply by the Employer, shall be deemed to be accurate, except when the Employer expressly states otherwise.

10.2   The Employer shall be responsible for acquiring and providing legal and physical possession of the Site and access thereto, and for providing possession of and access to all other areas reasonably required for the proper execution of the Contract, including all requisite rights of way, as specified in the Appendix to the Contract Agreement titled Scope of Works and Supply by the Employer.  The Employer shall give full possession of and accord all rights of access thereto on or before the date(s) specified in that Appendix.

10.3   The Employer shall acquire and pay for all permits, approvals and/or licenses from all local, state or national government authorities or public service undertakings in the country where the Site is located which (a) such authorities or undertakings require the Employer to obtain in the Employer’s name, (b) are necessary for the execution of the Contract, including those required for the performance by both the Contractor and the Employer of their respective obligations under the Contract, and (c) are specified in the  Appendix  (Scope of Works and Supply by the Employer).

10.4   If requested by the Contractor, the Employer shall use its best endeavors to assist the Contractor in obtaining in a timely and expeditious manner all permits, approvals and/or licenses necessary for the execution of the Contract from all local, state or national government authorities or public service undertakings that such authorities or undertakings require the Contractor or Subcontractors or the personnel of the Contractor or Subcontractors, as the case may be, to obtain.

10.5   Unless otherwise specified in the Contract or agreed upon by the Employer and the Contractor, the Employer shall provide sufficient, properly qualified operating and maintenance personnel; shall supply and make available all raw materials, utilities, lubricants, chemicals, catalysts, other materials and facilities; and shall perform all work and services of whatsoever nature, including those required by the Contractor to properly carry out Precommissioning, Commissioning and Guarantee Tests, all in accordance with the provisions of the  Appendix to the Contract Agreement titled Scope of Works and Supply by the Employer, at or before the time specified in the program furnished by the Contractor under GCC Sub-Clause 18.2 hereof and in the manner thereupon specified or as otherwise agreed upon by the Employer and the Contractor.

10.6   The Employer shall be responsible for the continued operation of the Facilities after Completion, in accordance with GCC Sub-Clause 24.8, and shall be responsible for facilitating the Guarantee Test(s) for the Facilities, in accordance with GCC Sub-Clause 25.2.

10.7   All costs and expenses involved in the performance of the obligations under this GCC Clause 10 shall be the responsibility of the Employer, save those to be incurred by the Contractor with respect to the performance of Guarantee Tests, in accordance with GCC Sub-Clause 25.2.

10.8   In the event that the Employer shall be in breach of any of his obligations under this Clause, the additional cost incurred by the Contractor in consequence thereof shall be determined by the Project Manager and added to the Contract Price.

 

    
  1. Payment

11.  Contract Price

11.1   The Contract Price shall be as specified in Article 2 (Contract Price and Terms of Payment) of the Contract Agreement.

11.2   Unless an adjustment clause is provided for in the PCC, the Contract Price shall be a firm lump sum not subject to any alteration, except in the event of a Change in the Facilities or as otherwise provided in the Contract.

11.3   Subject to GCC Sub-Clauses 9.2, 10.1 and 35 hereof, the Contractor shall be deemed to have satisfied itself as to the correctness and sufficiency of the Contract Price, which shall, except as otherwise provided for in the Contract, cover all its obligations under the Contract.

12.  Terms of Payment

12.1   The Contract Price shall be paid as specified in Article 2 (Contract Price and Terms of Payment) of the Contract Agreement and in the Appendix to the Contract Agreement titled Terms and Procedures of Payment, which also outlines the procedures to be followed in making application for and processing payments.

12.2   No payment made by the Employer herein shall be deemed to constitute acceptance by the Employer of the Facilities or any part(s) thereof.

12.3   In the event that the Employer fails to make any payment by its respective due date or within the period set forth in the Contract, the Employer shall pay to the Contractor interest on the amount of such delayed payment at the rate(s) shown in the Appendix to the Contract Agreement titled Terms and Procedures of Payment, for the period of delay until payment has been made in full, whether before or after judgment or arbitrage award.

12.4   The currency or currencies in which payments are made to the Contractor under this Contract shall be specified in the Appendix to the Contract Agreement titled Terms and Procedures of Payment, subject to the general principle that payments will be made in the currency or currencies in which the Contract Price has been stated in the Contractor’s Bid.

12.5   As specified in the PCC, if the Contractor fails to perform its cyber security obligations under the Contract, an assessed amount, as determined by the Project Manager, may be withheld until the obligation has been performed.

13.  Securities

13.1   Issuance of Securities

The Contractor shall provide the securities specified below in favor of the Employer at the times, and in the amount, manner and form specified below.

13.2   Advance Payment Security

13.2.1 The Contractor shall, within twenty-eight (28) days of the notification of contract award, provide a security in an amount equal to the advance payment calculated in accordance with the Appendix to the Contract Agreement titled Terms and Procedures of Payment, and in the same currency or currencies.

13.2.2 The security shall be in the form provided in the Bidding documents or in another form acceptable to the Employer.  The amount of the security shall be reduced in proportion to the value of the Facilities executed by and paid to the Contractor from time to time, and shall automatically become null and void when the full amount of the advance payment has been recovered by the Employer.  The security shall be returned to the Contractor immediately after its expiration.

13.3   Performance Security

13.3.1 The Contractor shall, within twenty-eight (28) days of the notification of contract award, provide a security for the due performance of the Contract in the amount specified in the PCC.

13.3.2 The Performance Security shall be denominated in the currency or currencies of the Contract, or in a freely convertible currency acceptable to the Employer, and shall be in the form provided in Section X, Contract Forms, corresponding to the type of bank guarantee stipulated by the Employer in the PCC, or in another form acceptable to the Employer.

13.3.3 Unless otherwise specified in the PCC, the security shall be reduced by half on the date of the Operational Acceptance. The Security shall become null and void, or shall be reduced pro rata to the Contract Price of a part of the Facilities for which a separate Time for Completion is provided, five hundred and forty (540) days after Completion of the Facilities or three hundred and sixty five (365) days after Operational Acceptance of the Facilities, whichever occurs first; provided, however, that if the Defects Liability Period has been extended on any part of the Facilities pursuant to GCC Sub-Clause 27.8 hereof, the Contractor shall issue an additional security in an amount proportionate to the Contract Price of that part.  The security shall be returned to the Contractor immediately after its expiration, provided, however, that if the Contractor, pursuant to GCC Sub-Clause 27.10, is liable for an extended defect liability obligation, the Performance Security shall be extended for the period specified in the PCC pursuant to GCC Sub-Clause 27.10 and up to the amount specified in the PCC.

13.3.4 The Employer shall not make a claim under the Performance Security, except for amounts to which the Employer is entitled under the Contract. The Employer shall indemnify and hold the Contractor harmless against and from all damages, losses and expenses (including legal fees and expenses) resulting from a claim under the Performance Security to the extent to which the Employer was not entitled to make the claim.

14.  Taxes and Duties

14.1   Except as otherwise specifically provided in the Contract, the Contractor shall bear and pay all taxes, duties, levies and charges assessed on the Contractor, its Subcontractors or their employees by all municipal, state or national government authorities in connection with the Facilities in and outside of the country where the Site is located.

14.2   Notwithstanding GCC Sub-Clause 14.1 above, the Employer shall bear and promptly pay

(a)     all customs and import duties for the Plant specified in Price Schedule No. 1; and

(b)     other domestic taxes such as, sales tax and value added tax (VAT) on the Plant specified in Price Schedules No. 1 and No. 2 and that is to be incorporated into the Facilities, and on the finished goods, imposed by the law of the country where the Site is located.

14.3   If any tax exemptions, reductions, allowances or privileges may be available to the Contractor in the country where the Site is located, the Employer shall use its best endeavors to enable the Contractor to benefit from any such tax savings to the maximum allowable extent.

14.4   For the purpose of the Contract, it is agreed that the Contract Price specified in Article 2 (Contract Price and Terms of Payment) of the Contract Agreement is based on the taxes, duties, levies and charges prevailing at the date twenty-eight (28) days prior to the date of Bid submission in the country where the Site is located (hereinafter called “Tax” in this GCC Sub-Clause 14.4).  If any rates of Tax are increased or decreased, a new Tax is introduced, an existing Tax is abolished, or any change in interpretation or application of any Tax occurs in the course of the performance of Contract, which was or will be assessed on the Contractor, Subcontractors or their employees in connection with performance of the Contract, an equitable adjustment of the Contract Price shall be made to fully take into account any such change by addition to the Contract Price or deduction therefrom, as the case may be, in accordance with GCC Clause 36 hereof.

  1. Intellectual Property

15.  License/Use of Technical Information

15.1    For the operation and maintenance of the Plant, the Contractor hereby grants a non-exclusive and non-transferable license (without the right to sub-license) to the Employer under the patents, utility models or other industrial property rights owned by the Contractor or by a third Party from whom the Contractor has received the right to grant licenses thereunder, and shall also grant to the Employer a non-exclusive and non-transferable right (without the right to sub-license) to use the know-how and other technical information disclosed to the Employer under the Contract. Nothing contained herein shall be construed as transferring ownership of any patent, utility model, trademark, design, copyright, know-how or other intellectual property right from the Contractor or any third Party to the Employer.

15.2   The copyright in all drawings, documents and other materials containing data and information furnished to the Employer by the Contractor herein shall remain vested in the Contractor or, if they are furnished to the Employer directly or through the Contractor by any third Party, including suppliers of materials, the copyright in such materials shall remain vested in such third Party.

16.  Confidential Information

16.1   The Employer and the Contractor shall keep confidential and shall not, without the written consent of the other Party hereto, divulge to any third Party any documents, data or other information furnished directly or indirectly by the other Party hereto in connection with the Contract, whether such information has been furnished prior to, during or following termination of the Contract.  Notwithstanding the above, the Contractor may furnish to its Subcontractor(s) such documents, data and other information it receives from the Employer to the extent required for the Subcontractor(s) to perform its work under the Contract, in which event the Contractor shall obtain from such Subcontractor(s) an undertaking of confidentiality similar to that imposed on the Contractor under this GCC Clause 16.

16.2   The Employer shall not use such documents, data and other information received from the Contractor for any purpose other than the operation and maintenance of the Facilities.  Similarly, the Contractor shall not use such documents, data and other information received from the Employer for any purpose other than the design, procurement of Plant, construction or such other work and services as are required for the performance of the Contract.

16.3   The obligation of a Party under GCC Sub-Clauses 16.1 and 16.2 above, however, shall not apply to that information which

(a)   now or hereafter enters the public domain through no fault of that Party

(b)   can be proven to have been possessed by that Party at the time of disclosure and which was not previously obtained, directly or indirectly, from the other Party hereto

(c)   otherwise lawfully becomes available to that Party from a third Party that has no obligation of confidentiality

(d)  is being provided to the Bank.

16.4   The above provisions of this GCC Clause 16 shall not in any way modify any undertaking of confidentiality given by either of the Parties hereto prior to the date of the Contract in respect of the Facilities or any part thereof.

16.5   The provisions of this GCC Clause 16 shall survive termination, for whatever reason, of the Contract.

  1. Execution of the Facilities

17.  Representatives

17.1   Project Manager

If the Project Manager is not named in the Contract, then within fourteen (14) days of the Effective Date, the Employer shall appoint and notify the Contractor in writing of the name of the Project Manager.  The Employer may from time to time appoint some other person as the Project Manager in place of the person previously so appointed, and shall give a notice of the name of such other person to the Contractor without delay.  No such appointment shall be made at such a time or in such a manner as to impede the progress of work on the Facilities.  Such appointment shall only take effect upon receipt of such notice by the Contractor.  The Project Manager shall represent and act for the Employer at all times during the performance of the Contract.  All notices, instructions, orders, certificates, approvals and all other communications under the Contract shall be given by the Project Manager, except as herein otherwise provided.

All notices, instructions, information and other communications given by the Contractor to the Employer under the Contract shall be given to the Project Manager, except as herein otherwise provided.

17.2   Contractor’s Representative & Construction Manager

17.2.1 If the Contractor’s Representative is not named in the Contract, then within fourteen (14) days of the Effective Date, the Contractor shall appoint the Contractor’s Representative and shall request the Employer in writing to approve the person so appointed.  If the Employer makes no objection to the appointment within fourteen (14) days, the Contractor’s Representative shall be deemed to have been approved.  If the Employer objects to the appointment within fourteen (14) days giving the reason therefor, then the Contractor shall appoint a replacement within fourteen (14) days of such objection, and the foregoing provisions of this GCC Sub-Clause 17.2.1 shall apply thereto.

17.2.2     The Contractor’s Representative shall represent and act for the Contractor at all times during the performance of the Contract and shall give to the Project Manager all the Contractor’s notices, instructions, information and all other communications under the Contract.

All notices, instructions, information and all other communications given by the Employer or the Project Manager to the Contractor under the Contract shall be given to the Contractor’s Representative or, in its absence, its deputy, except as herein otherwise provided.

The Contractor shall not revoke the appointment of the Contractor’s Representative without the Employer’s prior written consent, which shall not be unreasonably withheld.  If the Employer consents thereto, the Contractor shall appoint some other person as the Contractor’s Representative, pursuant to the procedure set out in GCC Sub-Clause 17.2.1.

17.2.3     The Contractor’s Representative may, subject to the approval of the Employer which shall not be unreasonably withheld, at any time delegate to any person any of the powers, functions and authorities vested in him or her.  Any such delegation may be revoked at any time.  Any such delegation or revocation shall be subject to a prior notice signed by the Contractor’s Representative, and shall specify the powers, functions and authorities thereby delegated or revoked.  No such delegation or revocation shall take effect unless and until a copy thereof has been delivered to the Employer and the Project Manager.

Any act or exercise by any person of powers, functions and authorities so delegated to him or her in accordance with this GCC Sub-Clause 17.2.3 shall be deemed to be an act or exercise by the Contractor’s Representative.

17.2.4     From the commencement of installation of the Facilities at the Site until Completion, the Contractor’s Representative shall appoint a suitable person as the Construction Manager.  The Construction Manager shall supervise all work done at the Site by the Contractor and shall be present at the Site throughout normal working hours except when on leave, sick or absent for reasons connected with the proper performance of the Contract.  Whenever the Construction Manager is absent from the Site, a suitable person shall be appointed to act as the Construction Manager’s deputy.

17.2.5     The Project Manager may require the Contractor to remove (or cause to be removed) the Contractor’s Representative or any other person employed by the Contractor in the execution of the Contract, who:

  1. persists in any misconduct or lack of care;
  2. carries out duties incompetently or negligently;
  3. fails to comply with any provision of the Contract;
  4. persists in any conduct which is prejudicial to safety, health, or the protection of the environment;
  5. based on reasonable evidence, is determined to have engaged in Fraud and Corruption during the execution of the Contract;
  6. has been recruited from the Employer’s Personnel in breach of GCC Sub-Clause 22.2.2;
  7. undertakes behaviour which breaches the Code of Conduct (ES), as applicable;

If appropriate, the Contractor shall then promptly appoint (or cause to be appointed) a suitable replacement with equivalent skills and experience.

Notwithstanding any requirement from the Project Manager to remove or cause to remove any person, the Contractor shall take immediate action as appropriate in response to any violation of (a) through (g) above. Such immediate action shall include removing (or causing to be removed) from the Site or other places where the Contract is being executed, any Contractor’s Personnel who engages in (a), (b), (c), (d), (e) or (g) above or has been recruited as stated in (f) above..

17.2.6     If any representative or person employed by the Contractor is removed in accordance with GCC Sub-Clause 17.2.5, the Contractor shall, where required, promptly appoint a suitable replacement with equivalent skills and experience.

18.  Work Program

18.1   Contractor’s Organization

The Contractor shall supply to the Employer and the Project Manager a chart showing the proposed organization to be established by the Contractor for carrying out work on the Facilities within twenty-one (21) days of the Effective Date.  The chart shall include the identities of the key personnel and the curricula vitae of such key personnel to be employed shall be supplied together with the chart.  The Contractor shall promptly inform the Employer and the Project Manager in writing of any revision or alteration of such an organization chart.

18.2   Program of Performance

Within twenty-eight (28) days after the Effective Date, the Contractor shall submit to the Project Manager a detailed program of performance of the Contract, made in a form acceptable to the Project Manager and showing the sequence in which it proposes to design, manufacture, transport, assemble, install and precommission the Facilities, as well as the date by which the Contractor reasonably requires that the Employer shall have fulfilled its obligations under the Contract so as to enable the Contractor to execute the Contract in accordance with the program and to achieve Completion, Commissioning and Acceptance of the Facilities in accordance with the Contract.  The program so submitted by the Contractor shall accord with the Time Schedule included in the Appendix to the Contract Agreement titled Time Schedule, and any other dates and periods specified in the Contract.  The Contractor shall update and revise the program as and when appropriate or when required by the Project Manager, but without modification in the Times for Completion specified in the PCC pursuant to Sub-Clause 8.2 and any extension granted in accordance with GCC Clause 40, and shall submit all such revisions to the Project Manager.

18.3   Progress Report

The Contractor shall monitor progress of all the activities specified in the program referred to in GCC Sub-Clause 18.2 above, and supply a progress report to the Project Manager every month.

The progress report shall be in a form acceptable to the Project Manager and shall indicate: (a) percentage completion achieved compared with the planned percentage completion for each activity; and (b) where any activity is behind the program, giving comments and likely consequences and stating the corrective action being taken.

Unless otherwise stated in the Employer’s Requirements, each progress report shall include the Environmental and Social (ES) metrics set out in Appendix C.

If stated in the PCC, progress report shall include status of compliance to cyber security risks management, and any foreseeable cyber security risk and mitigation.

In addition to the progress reports, the Contractor shall inform the Project Manager immediately of any allegation, incident or accident in the Site,  which has or is likely to have a significant adverse effect on the environment, the affected communities, the public, Employer’s Personnel or Contractor’s Personnel. This includes, but is not limited to, any incident or accident causing fatality or serious injury; significant adverse effects or damage to private property; any cyber security incidents as specified in the PCC; or any allegation of SEA and/or SH. In case of SEA and/or SH, while maintaining confidentiality as appropriate, the type of allegation (sexual exploitation, sexual abuse or sexual harassment), gender and age of the person who experienced the alleged incident should be included in the information.

The Contractor, upon becoming aware of the allegation, incident or accident, shall also immediately inform the Project Manager of any such incident or accident on the Subcontractors’ or suppliers’ premises relating to the Facilities  which has or is likely to have a significant adverse effect on the environment, the affected communities, the public, Employer’s Personnel, or Contractor’s, its Subcontractors’ and suppliers’ personnel. The notification shall provide sufficient detail regarding such incidents or accidents. The Contractor shall provide full details of such incidents or accidents to the Project Manager within the timeframe agreed with the Project Manager.

The Contractor shall require its Subcontractors and suppliers to immediately notify the Contractor of any incidents or accidents referred to in this Subclause.

18.4   Progress of Performance

If at any time the Contractor’s actual progress falls behind the program referred to in GCC Sub-Clause 18.2, or it becomes apparent that it will so fall behind, the Contractor shall, at the request of the Employer or the Project Manager, prepare and submit to the Project Manager a revised program, taking into account the prevailing circumstances, and shall notify the Project Manager of the steps being taken to expedite progress so as to attain Completion of the Facilities within the Time for Completion under GCC Sub-Clause 8.2, any extension thereof entitled under GCC Sub-Clause 40.1, or any extended period as may otherwise be agreed upon between the Employer and the Contractor.

18.5   Procedures

The Contract shall be executed in accordance with the Contract Documents including the procedures given in the Forms and Procedures of the Employer’s Requirements.

The Contractor may execute the Contract in accordance with its own standard project execution plans and procedures to the extent that they do not conflict with the provisions contained in the Contract.

19.  Subcontracting

19.1   The Appendix to the Contract Agreement titled List of Major Items of Plant and Installation Services and List of Approved Subcontractors, specifies major items of supply or services and a list of approved Subcontractors against each item, including manufacturers.  Insofar as no Subcontractors are listed against any such item, the Contractor shall prepare a list of Subcontractors for such item for inclusion in such list.  The Contractor may from time to time propose any addition to or deletion from any such list.  The Contractor shall submit any such list or any modification thereto to the Employer for its approval in sufficient time so as not to impede the progress of work on the Facilities. Submission by the Contractor, for addition of any Subcontractor not named in the Contract, shall also include the Subcontractor’s declaration in accordance with Appendix D- Sexual exploitation and Abuse (SEA) and/or Sexual Harassment (SH) Performance Declaration. Approval by the Employer for any of the Subcontractors shall not relieve the Contractor from any of its obligations, duties or responsibilities under the Contract.

19.2   The Contractor shall select and employ its Subcontractors for such major items from those listed in the lists referred to in GCC Sub-Clause 19.1.

19.3   For items or parts of the Facilities not specified in the Appendix to the Contract Agreement titled List of Major Items of Plant and Installation Services and List of Approved Subcontractors, the Contractor may employ such Subcontractors as it may select, at its discretion.

19.4   Each sub-contract shall include provisions which would entitle the Employer to require the sub-contract to be assigned to the Employer under GCC 19.5 (if and when applicable), or in event of termination by the Employer under GCC 42.2.

19.5   If a Subcontractor's obligations extend beyond the expiry date of the relevant Defects Liability Period and the Project Manager, prior to that date, instructs the Contractor to assign the benefits of such obligations to the Employer, then the Contractor shall do so.

19.6 The Contractor shall ensure that its Subcontractors execute the Facilities in accordance with the Contract, including complying with the relevant ES requirements and the obligations set out in GCC Sub-Clause 22.4.

20.  Design and Engineering

20.1   Specifications and Drawings

20.1.1     The Contractor shall execute the basic and detailed design and the engineering work in compliance with the provisions of the Contract, or where not so specified, in accordance with good engineering practice.

The Contractor shall be responsible for any discrepancies, errors or omissions in the specifications, drawings and other technical documents that it has prepared, whether such specifications, drawings and other documents have been approved by the Project Manager or not, provided that such discrepancies, errors or omissions are not because of inaccurate information furnished in writing to the Contractor by or on behalf of the Employer.

20.1.2     The Contractor shall be entitled to disclaim responsibility for any design, data, drawing, specification or other document, or any modification thereof provided or designated by or on behalf of the Employer, by giving a notice of such disclaimer to the Project Manager.

20.2   Codes and Standards

Wherever references are made in the Contract to codes and standards in accordance with which the Contract shall be executed, the edition or the revised version of such codes and standards current at the date twenty-eight (28) days prior to date of Bid submission shall apply unless otherwise specified.  During Contract execution, any changes in such codes and standards shall be applied subject to approval by the Employer and shall be treated in accordance with GCC Clause 39.

20.3   Approval/Review of Technical Documents by Project Manager

20.3.1     The Contractor shall prepare or cause its Subcontractors to prepare, and furnish to the Project Manager the documents listed in the  Appendix to the Contract Agreement titled List of Documents for Approval or Review, for its approval or review as specified and in accordance with the requirements of GCC Sub-Clause 18.2 (Program of Performance).

Any part of the Facilities covered by or related to the documents to be approved by the Project Manager shall be executed only after the Project Manager’s approval thereof.

GCC Sub-Clauses 20.3.2 through 20.3.7 shall apply to those documents requiring the Project Manager’s approval, but not to those furnished to the Project Manager for its review only.

20.3.2     Within fourteen (14) days after receipt by the Project Manager of any document requiring the Project Manager’s approval in accordance with GCC Sub-Clause 20.3.1, the Project Manager shall either return one copy thereof to the Contractor with its approval endorsed thereon or shall notify the Contractor in writing of its disapproval thereof and the reasons therefor and the modifications that the Project Manager proposes.

If the Project Manager fails to take such action within the said fourteen (14) days, then the said document shall be deemed to have been approved by the Project Manager.

20.3.3     The Project Manager shall not disapprove any document, except on the grounds that the document does not comply with the Contract or that it is contrary to good engineering practice.

20.3.4     If the Project Manager disapproves the document, the Contractor shall modify the document and resubmit it for the Project Manager’s approval in accordance with GCC Sub-Clause 20.3.2. If the Project Manager approves the document subject to modification(s), the Contractor shall make the required modification(s), whereupon the document shall be deemed to have been approved.

20.3.5     If any dispute or difference occurs between the Employer and the Contractor in connection with or arising out of the disapproval by the Project Manager of any document and/or any modification(s) thereto that cannot be settled between the Parties within a reasonable period, then such dispute or difference may be referred to a Dispute Board for determination in accordance with GCC Sub-Clause 46.1 hereof.  If such dispute or difference is referred to a Dispute Board, the Project Manager shall give instructions as to whether and if so, how, performance of the Contract is to proceed.  The Contractor shall proceed with the Contract in accordance with the Project Manager’s instructions, provided that if the Dispute Board upholds the Contractor’s view on the dispute and if the Employer has not given notice under GCC Sub-Clause 46.3 hereof, then the Contractor shall be reimbursed by the Employer for any additional costs incurred by reason of such instructions and shall be relieved of such responsibility or liability in connection with the dispute and the execution of the instructions as the Dispute Board shall decide, and the Time for Completion shall be extended accordingly.

20.3.6     The Project Manager’s approval, with or without modification of the document furnished by the Contractor, shall not relieve the Contractor of any responsibility or liability imposed upon it by any provisions of the Contract except to the extent that any subsequent failure results from modifications required by the Project Manager.

20.3.7     The Contractor shall not depart from any approved document unless the Contractor has first submitted to the Project Manager an amended document and obtained the Project Manager’s approval thereof, pursuant to the provisions of this GCC Sub-Clause 20.3.

If the Project Manager requests any change in any already approved document and/or in any document based thereon, the provisions of GCC Clause 39 shall apply to such request.

21.  Procurement

21.1   Plant

Subject to GCC Sub-Clause 14.2, the Contractor shall procure and transport all Plant in an expeditious and orderly manner to the Site.

21.2   Employer-Supplied Plant

If the Appendix to the Contract Agreement titled Scope of Works and Supply by the Employer, provides that the Employer shall furnish any specific items to the Contractor, the following provisions shall apply:

21.2.1     The Employer shall, at its own risk and expense, transport each item to the place on or near the Site as agreed upon by the Parties and make such item available to the Contractor at the time specified in the program furnished by the Contractor, pursuant to GCC Sub-Clause 18.2, unless otherwise mutually agreed.

21.2.2     Upon receipt of such item, the Contractor shall inspect the same visually and notify the Project Manager of any detected shortage, defect or default.  The Employer shall immediately remedy any shortage, defect or default, or the Contractor shall, if practicable and possible, at the request of the Employer, remedy such shortage, defect or default at the Employer’s cost and expense.  After inspection, such item shall fall under the care, custody and control of the Contractor.  The provision of this GCC Sub-Clause 21.2.2 shall apply to any item supplied to remedy any such shortage or default or to substitute for any defective item, or shall apply to defective items that have been repaired.

21.2.3     The foregoing responsibilities of the Contractor and its obligations of care, custody and control shall not relieve the Employer of liability for any undetected shortage, defect or default, nor place the Contractor under any liability for any such shortage, defect or default whether under GCC Clause 27 or under any other provision of Contract.

21.3   Transportation

21.3.1     The Contractor shall at its own risk and expense transport all the materials and the Contractor’s Equipment to the Site by the mode of transport that the Contractor judges most suitable under all the circumstances.

21.3.2     Unless otherwise provided in the Contract, the Contractor shall be entitled to select any safe mode of transport operated by any person to carry the materials and the Contractor’s Equipment.

21.3.3     Upon dispatch of each shipment of materials and the Contractor’s Equipment, the Contractor shall notify the Employer by telex, cable, facsimile or electronic means, of the description of the materials and of the Contractor’s Equipment, the point and means of dispatch, and the estimated time and point of arrival in the country where the Site is located, if applicable, and at the Site.  The Contractor shall furnish the Employer with relevant shipping documents to be agreed upon between the Parties.

21.3.4     The Contractor shall be responsible for obtaining, if necessary, approvals from the authorities for transportation of the materials and the Contractor’s Equipment to the Site.  The Employer shall use its best endeavors in a timely and expeditious manner to assist the Contractor in obtaining such approvals, if requested by the Contractor.  The Contractor shall indemnify and hold harmless the Employer from and against any claim for damage to roads, bridges or any other traffic facilities that may be caused by the transport of the materials and the Contractor’s Equipment to the Site.

21.4   Customs Clearance

The Contractor shall, at its own expense, handle all imported materials and Contractor’s Equipment at the point(s) of import and shall handle any formalities for customs clearance, subject to the Employer’s obligations under GCC Sub-Clause 14.2, provided that if applicable laws or regulations require any application or act to be made by or in the name of the Employer, the Employer shall take all necessary steps to comply with such laws or regulations.  In the event of delays in customs clearance that are not the fault of the Contractor, the Contractor shall be entitled to an extension in the Time for Completion, pursuant to GCC Clause 40.

22.  Installation

22.1   Setting Out/Supervision

22.1.1     Bench Mark:  The Contractor shall be responsible for the true and proper setting-out of the Facilities in relation to bench marks, reference marks and lines provided to it in writing by or on behalf of the Employer.

           If, at any time during the progress of installation of the Facilities, any error shall appear in the position, level or alignment of the Facilities, the Contractor shall forthwith notify the Project Manager of such error and, at its own expense, immediately rectify such error to the reasonable satisfaction of the Project Manager.  If such error is based on incorrect data provided in writing by or on behalf of the Employer, the expense of rectifying the same shall be borne by the Employer.

22.1.2     Contractor’s Supervision:  The Contractor shall give or provide all necessary superintendence during the installation of the Facilities, and the Construction Manager or its deputy shall be constantly on the Site to provide full-time superintendence of the installation.  The Contractor shall provide and employ only technical personnel who are skilled and experienced in their respective callings and supervisory staff who are competent to adequately supervise the work at hand.

22.2   Labor:

22.2.1 Engagement of Staff and Labor

Except as otherwise stated in the  Employer’s Requirements, the Contractor shall make arrangements for the engagement of all staff and labor, local or otherwise, and for their payment, housing, feeding and transport.

The Contractor shall provide and employ on the Site in the installation of the Facilities such skilled, semi-skilled and unskilled labor as is necessary for the proper and timely execution of the Contract.  The Contractor is encouraged to use local labor that has the necessary skills.

The Contractor shall be responsible for obtaining all necessary permit(s) and/or visa(s) from the appropriate authorities for the entry of all labor and personnel to be employed on the Site into the country where the Site is located. The Employer will, if requested by the Contractor, use his best endeavors in a timely and expeditious manner to assist the Contractor in obtaining any local, state, national or government permission required for bringing in the Contractor’s   Personnel.

The Contractor shall at its own expense provide the means of repatriation to all of its Contractor’s Personnel employed for the excution of the Contract at the Site or other places where the Installation Services are carried out to the place where they were recruited or to their domicile.  It shall also provide suitable temporary maintenance of all such persons from the cessation of their employment on the Contract to the date programmed for their departure.  In the event that the Contractor defaults in providing such means of transportation and temporary maintenance, the Employer may provide the same to such personnel and recover the cost of doing so from the Contractor.

The Contractor shall provide Contractor’s Personnel employed for the execution of the Contract at the Site or other places where the Installation Services are carried out, relevant information and documentation that are clear and understandable regarding their terms and conditions of employment. The information and documentation shall set out their rights under relevant labor laws applicable to the Contractor’s Personnel (which will include any applicable collective agreements), including their rights related to hours of work, wages, overtime, compensation and benefits, as well as those arising from any requirements in the  Employer’s Requirements. The Contractor’s Personnel shall be informed when any material changes to their terms or conditions of employment occur.

22.2.2 Persons in the Service of Employer

The Contractor shall not recruit, or attempt to recruit, staff and labor from amongst the Employer’s Personnel.

22.2.3 Labor Laws

The Contractor shall comply with all the relevant labor laws applicable to the Contractor’s Personnel, including laws relating to their employment, health, safety, welfare, immigration and emigration, and shall allow them all their legal rights.

The Contractor shall at all times during the progress of the Contract use its best endeavors to prevent any unlawful, riotous or disorderly conduct or behavior by or amongst its employees and the labor of its Subcontractors.

The Contractor shall, in all dealings with its labor and the labor of its Subcontractors currently employed on or connected with the Contract, pay due regard to all recognized festivals, official holidays, religious or other customs and all local laws and regulations pertaining to the employment of labor.

22.2.4 Rates of Wages and Conditions of Labor

The Contractor shall pay rates of wages, and observe conditions of labor, which are not lower than those established for the trade or industry where the work is carried out. If no established rates or conditions are applicable, the Contractor shall pay rates of wages and observe conditions which are not lower than the general level of wages and conditions observed locally by employers whose trade or industry is similar to that of the Contractor.

The Contractor shall inform the Contractor’s Personnel about:

  1. any deduction to their payment and the conditions of such deductions in accordance with the applicable laws or as stated in the Employer’s Requirements; and
  2. their liability to pay personal income taxes in the Country in respect of such of their salaries, wages, allowances and any benefits as are subject to tax under the laws of the Country for the time being in force.

The Contractor shall perform such duties in regard to such deductions thereof as may be imposed on him by such laws.

Where required by applicable Laws or as stated in the Employer’s Requirements, the Contractor and its Subcontarctors shall provide their  personnel written notice of termination of employment and details of severance payments in a timely manner. The Contractor and its Subcontractors shall have paid their personnel (either directly or where appropriate for their benefit) all due wages and entitlements including, as applicable, social security benefits and pension contributions, on or before the end of their engagement/ employment.

22.2.5 Working Hours

    No work shall be carried out on the Site on locally recognized days of rest, or outside the normal working hours stated in the PCC, unless:

(a)     otherwise stated in the Contract,

(b)     the Project Manager gives consent, or

(c)     the work is unavoidable, or necessary for the protection of life or property or for the safety of the Facilities, in which case the Contractor shall immediately advise the Project Manager.

If and when the Contractor considers it necessary to carry out work at night or on public holidays so as to meet the Time for Completion and requests the Project Manager’s consent thereto, the Project Manager shall not unreasonably withhold such consent.

This Sub-Clause shall not apply to any work which is customarily carried out by rotary or double-shifts.

22.2.6 Facilities for Staff and Labor

Except as otherwise stated in the Employer’s Requirements, the Contractor shall provide and maintain all necessary accommodation and welfare facilities for the Contractor’s Personnel employed for the execution of the Contract at the Site or other places where the Installation Services are carried out. The Contractor shall also provide facilities for the Employer’s  Personnel as stated in the Employer’s Requirements.

If stated in the Employer’s Requirements, the Contractor shall give access to or provide services that accommodate the physical, social and cultural needs of the Contractor’s Personnel. The Contractor shall also provide similar facilities for the Employer’s Personnel as stated in the Employer’s Requirements.

The Contractor shall not permit any of the Contractor’s Personnel to maintain any temporary or permanent living quarters within the structures forming part of the Facilities.

22.2.7 Health and Safety

The Contractor shall at all times take all reasonable precautions to maintain the health and safety of the  Contractor’s Personnel employed for the execution of Installation Services at the Site (or other places in the country where the Site is located).

Subject to GCC Sub-Clause 9.9, the Contractor shall submit to the Project Manager for its approval a health and safety manual which sets out all the health and safety requirements under the Contract.

The health and safety manual shall be in addition to any other similar document required under applicable health and safety regulations and Laws.

The Contractor shall:

  1. comply with all applicable health and safety regulations and laws;
  2. comply with all applicable health and safety obligations specified in the Contract;
  3. develop and implement procedures to establish and maintain a safe working environment without risk to health at all workplaces, machinery, equipment and processes under the control of the Contractor, including control measures for chemical, physical and biological substances and agents;
  4. provide health and safety training of the Contractor’s Personnel as appropriate and maintain training records;
  5. actively engage the Contractor’s Personnel in promoting understanding, and methods for, implementation of health and safety requirements, as well as in providing information to such personnel, and provision of personal protective equipment without expense to the personnel;
  6. put in place workplace processes for the Contractor’s  Personnel to report work situations that they believe are not safe or healthy, and to remove themselves from a work situation which they have reasonable justification to believe presents an imminent and serious danger to their life or health; Contractor’s Personnel who remove themselves from such work situations shall not be required to return to work until necessary remedial action to correct the situation has been taken. Such personnel shall not be retaliated against or otherwise subject to reprisal or negative action for such reporting or removal;
  7. in collaboration with local health authorities, ensure that medical staff, first aid facilities, sick bay and ambulance service are available at all times at the Site and at any accommodation for Contractor’s and Employer’s Personnel;
  8. appoint an accident prevention officer at the Site, responsible for maintaining safety and protection against accidents. This person shall be qualified for this responsibility and shall have the authority to issue instructions and take protective measures to prevent accidents. Throughout the performance of the Contract, the Contractor shall provide whatever is required by this person to exercise this responsibility and authority;
  9. put in place measures to avoid or minimize the potential for community exposure to water-borne, water-based, water-related, and vector-borne diseases;
  10. put in place measures to be implemented to avoid or minimize the spread of communicable diseases (including transfer of Sexually Transmitted Diseases or Infections (STDs), such as HIV virus) and non-communicable diseases associated with the Installation Services, taking into consideration differentiated exposure to and higher sensitivity of vulnerable groups. This includes taking measures to avoid or minimize the transmission of communicable diseases that may be associated with the influx of temporary or permanent Contract-related labor;
  11. have in place procedures for prevention, preparedness and response activities to be implemented in the case of an emergency event (i.e. an unanticipated incident, arising from both natural and man-made hazards, typically in the form of fire, explosions, leaks or spills, which may occur for a variety of different reasons including failure to implement operating procedures that are designed to prevent their occurrence, extreme weather or lack of early warning);
  12. collaborate, as applicable,  with the Employer’s Personnel, any other contractors employed by the Employer, and/or personnel of any legally constituted public authorities and private utility companies that are employed in carrying out, on or near the site, of any work not included in the Contract, in applying the health and safety requirements. This is without prejudice to the responsibility of the relevant entities  for the health and safety of their  own  personnel; and  
  13. put in place a system for regular review of health and safety performance and the working environment.

22.2.8 Funeral Arrangements

In the event of the death of any of the Contractor’s Personnel or accompanying members of their families, the Contractor shall be responsible for making the appropriate arrangements for their return or burial, unless otherwise specified in the PCC.

22.2.9 Records of Contractor’s Personnel

The Contractor shall keep accurate records of the Contractor’s Personnel, including the number of each class of Contractor’s personnel on the Site and the names, ages, genders, hours worked and wages paid to all workers. These records shall be summarized on a monthly basis in a form approved by the Project Manager and shall be available for inspection by the Project Manager until the Contractor has completed all work.

22.2.10 Supply of Foodstuffs

The Contractor shall arrange for the provision of a sufficient supply of suitable food as may be stated in the Employer’s Requirements at reasonable prices for the Contractor’s personnel for the purposes of or in connection with the Contract.

22.2.11 Supply of Water

The Contractor shall, having regard to local conditions, provide on the Site an adequate supply of drinking and other water for the use of the Contractor’s personnel.

22.2.12 Measures against Insect and Pest Nuisance

The Contractor shall at all times take the necessary precautions to protect the Contractor’s Personnel employed on the Site from insect and pest nuisance, and to reduce their danger to health. The Contractor shall comply with all the regulations of the local health authorities, including use of appropriate insecticide.

22.2.13 Alcoholic Liquor or Drugs

The Contractor shall not, otherwise than in accordance with the laws of the Country, import, sell, give barter or otherwise dispose of any alcoholic liquor or drugs, or permit or allow importation, sale, gift barter or disposal by Contractor's Personnel.

22.2.14 Arms and Ammunition

The Contractor shall not give, barter, or otherwise dispose of, to any person, any arms or ammunition of any kind, or allow Contractor's Personnel to do so.

22.2.15 Workers’ Organizations

In countries where the relevant labor laws recognize workers’ rights to form and to join workers’ organizations of their choosing and to bargain collectively without interference, the Contractor shall comply with such laws. In such circumstances, the role of legally established workers’ organizations and legitimate workers’ representatives will be respected, and they will be provided with information needed for meaningful negotiation in a timely manner. Where the relevant labor laws substantially restrict workers’ organizations, the Contractor shall enable alternative means for the Contractor’s Personnel to express their grievances and protect their rights regarding working conditions and terms of employment. The Contractor shall not seek to influence or control these alternative means. The Contractor shall not discriminate or retaliate against the Contractor’s Personnel who participate, or seek to participate, in such organizations and collective bargaining or alternative mechanisms. Workers’ organizations are expected to fairly represent the workers in the workforce.

22.2.16  Non-Discrimination and Equal Opportunity

The Contractor shall not make decisions relating to the employment or treatment of Contractor’s Personnel on the basis of personal characteristics unrelated to inherent job requirements. The Contractor shall base the employment of Contractor’s Personnel on the principle of equal opportunity and fair treatment, and shall not discriminate with respect to any aspects of the employment relationship, including recruitment and hiring, compensation (including wages and benefits), working conditions and terms of employment, access to training, job assignment, promotion, termination of employment or retirement, and disciplinary practices.

Special measures of protection or assistance to remedy past discrimination or selection for a particular job based on the inherent requirements of the job shall not be deemed discrimination. The Contractor shall provide protection and assistance as necessary to ensure non-discrimination and equal opportunity, including for specific groups such as women, people with disabilities, migrant workers and children (of working age in accordance with GCC Sub-Clause 9.13).

22.2.17  Contractor’s Personnel Grievance Mechanism

The Contractor shall have a grievance mechanism for the Contractor’s Personnel, and where relevant the workers’ organizations stated in subclause 22.2.15, to raise workplace concerns. The grievance mechanism shall be proportionate to the nature, scale, risks and impacts of the Contract. The mechanism shall address concerns promptly, using an understandable and transparent process that provides timely feedback to those concerned in a language they understand, without any retribution, and shall operate in an independent and objective manner.

The Contractor’s Personnel shall be informed of the grievance mechanism at the time of engagement for the Contract, and the measures put in place to protect them against any reprisal for its use. Measures will be put in place to make the grievance mechanism easily accessible to all Contractor’s Personnel.

The grievance mechanism shall not impede access to other judicial or administrative remedies that might be available, or substitute for grievance mechanisms provided through collective agreements.

The grievance mechanism may utilize existing grievance mechanisms, providing that they are properly designed and implemented, address concerns promptly, and are readily accessible to such project workers. Existing grievance mechanisms may be supplemented as needed with Contract-specific arrangements.

22.3   Contractor’s Equipment

22.3.1 All Contractor’s Equipment brought by the Contractor onto the Site shall be deemed to be intended to be used exclusively for the execution of the Contract.  The Contractor shall not remove the same from the Site without the Project Manager’s consent that such Contractor’s Equipment is no longer required for the execution of the Contract.

22.3.2 Unless otherwise specified in the Contract, upon completion of the Facilities, the Contractor shall remove from the Site all Equipment brought by the Contractor onto the Site and any surplus materials remaining thereon.

22.3.3 The Employer will, if requested, use its best endeavors to assist the Contractor in obtaining any local, state or national government permission required by the Contractor for the export of the Contractor’s Equipment imported by the Contractor for use in the execution of the Contract that is no longer required for the execution of the Contract.

22.4   Site Regulations

The Employer and the Contractor shall establish Site regulations setting out the rules to be observed in the execution of the Contract at the Site and shall comply therewith.  The Contractor shall prepare and submit to the Project Manager with a copy to the Employer, proposed Site regulations for the Project Manager’s approval, which approval shall not be unreasonably withheld.

Such Site regulations shall include, but shall not be limited to, Code of Conduct for environmental and social aspectssubmitted as part of the Bid and agreed to by the Employer, , security arrangements in accordance with GCC Sub-Clause 22.8, safety of the Facilities, gate control, sanitation, medical care, and fire prevention.

The Contractor shall take all necessary measures to ensure that each Contractor’s Personnel, employed for the execution of the Contract at the Site or other places where the Installation Services are carried out, is made aware of the Code of Conduct including specific behaviors that are prohibited, and understands the consequences of engaging in such prohibited behaviors. 

These measures include providing instructions and documentation that can be understood by the Contractor’s Personnel and seeking to obtain that person’s signature acknowledging receipt of such instructions and/or documentation, as appropriate.

The Contractor shall also ensure that the Code of Conduct is visibly displayed in multiple locations on the Site and any other place where the Installation Services  will be carried out, as well as in areas outside the Site accessible to the local community and project affected people. The posted Code of Conduct shall be provided in languages comprehensible to Contractor’s Personnel, Employer’s Personnel and the local community.

The Contractor’s Management Strategy and Implementation Plans shall include appropriate processes for the Contractor to verify compliance with these obligations.

22.5   Opportunities for Other Contractors

22.5.1 The Contractor shall, upon written request from the Employer or the Project Manager, give all reasonable opportunities for carrying out the work to any other contractors employed by the Employer on or near the Site.

22.5.2 If the Contractor, upon written request from the Employer or the Project Manager, makes available to other contractors any roads or ways the maintenance for which the Contractor is responsible, permits the use by such other contractors of the Contractor’s Equipment, or provides any other service of whatsoever nature for such other contractors, the Employer shall fully compensate the Contractor for any loss or damage caused or occasioned by such other contractors in respect of any such use or service, and shall pay to the Contractor reasonable remuneration for the use of such equipment or the provision of such services.

22.5.3 The Contractor shall also so arrange to perform its work as to minimize, to the extent possible, interference with the work of other contractors.  The Project Manager shall determine the resolution of any difference or conflict that may arise between the Contractor and other contractors and the workers of the Employer in regard to their work.

22.5.4 The Contractor shall notify the Project Manager promptly of any defects in the other contractors’ work that come to its notice, and that could affect the Contractor’s work.  The Project Manager shall determine the corrective measures, if any, required to rectify the situation after inspection of the Facilities.  Decisions made by the Project Manager shall be binding on the Contractor.

22.6   Emergency Work

If, by reason of an emergency arising in connection with and during the execution of the Contract, any protective or remedial work is necessary as a matter of urgency to prevent damage to the Facilities, the Contractor shall immediately carry out such work.

If the Contractor is unable or unwilling to do such work immediately, the Employer may do or cause such work to be done as the Employer may determine is necessary in order to prevent damage to the Facilities.  In such event the Employer shall, as soon as practicable after the occurrence of any such emergency, notify the Contractor in writing of such emergency, the work done and the reasons therefor. If the work done or caused to be done by the Employer is work that the Contractor was liable to do at its own expense under the Contract, the reasonable costs incurred by the Employer in connection therewith shall be paid by the Contractor to the Employer.  Otherwise, the cost of such remedial work shall be borne by the Employer.

22.7   Site Clearance

22.7.1 Site Clearance in Course of Performance:  In the course of carrying out the Contract, the Contractor shall keep the Site reasonably free from all unnecessary obstruction, store or remove any surplus materials, clear away any wreckage, rubbish or temporary works from the Site, and remove any Contractor’s Equipment no longer required for execution of the Contract.

22.7.2 Clearance of Site after Completion:  After Completion of all parts of the Facilities, the Contractor shall clear away and remove all wreckage, rubbish and debris of any kind from the Site, and shall leave the Site and Facilities in a clean and safe condition.

22.8    Security of the Site

The Contractor shall be responsible for the security of the Site including providing and maintaining at its own expense all lighting, fencing, and watching when and where necessary for the proper execution and the protection of the Facilities, or for the safety of the owners and occupiers of adjacent property and for the safety of the public.

If required in the Employer’s Requirements, the Contractor shall submit for the Project Manager’s No-objection a security management plan that sets the security arrangements for the Site.

In making security arrangements, the Contractor shall be guided by applicable laws and any other requirements stated in the Employer’s Requirements.

The Contractor shall (i) conduct appropriate background checks on any personnel retained to provide security; (ii) train the security personnel adequately (or determine that they are properly trained) in the use of force (and where applicable, firearms), and appropriate conduct towards Contractor’s Personnel, Employer’s personnel and affected communities; and (iii) require the security personnel to act within the applicable Laws and any requirements set out in the Employer’s Reqquirements.

The Contractor shall not permit any use of force by security personnel in providing security except when used for preventive and defensive purposes in proportion to the nature and extent of the threat.

22.9 Protection of the Environment

The Contractor shall take all necessary measures to:

      1. protect the environment (both on and off the Site); and
      2. limit damage and nuisance to people and property resulting from pollution, noise and other results of the Contractor’s operations and/ or activities.

The Contractor shall ensure that emissions, surface discharges, effluent and any other pollutants from the Contractor’s activities shall exceed neither the values indicated in the Employer’s Requirements, nor those prescribed by applicable laws.

In the event of damage to the environment, property and/or nuisance to people, on or off Site as a result of the Contractor’s operations, the Contractor shall agree with the Project Manager the appropriate actions and time scale to remedy, as practicable, the damaged environment to its former condition. The Contractor shall implement such remedies at its cost to the satisfaction of the Project Manager.

22.10  Traffic and Road Safety

The Contractor shall take all necessary safety measures to avoid the occurrence of incidents and injuries to any third party associated with the use of Contractor’s Equipment on public roads or other public infrastructure.

The Contractor shall monitor and use road safety incidents and accidents reports to identify negative safety issues, and establish and implement necessary measures to resolve them.

22.11 Cultural Heritage Findings

All fossils, coins, articles of value or antiquity, structures, groups of structures, and other remains or items of geological, archaeological, paleontological, historical, architectural, religious interest found on the Site shall be placed under the care and custody of the Employer.

The Contractor shall:

  1. take all reasonable precautions, including fencing-off the area or site of the finding, to avoid further disturbance and prevent Contractor’s Personnel or other persons from removing or damaging any of these findings;
  2. as soon as practicable after discovery of any such finding, give a notice to the Project Manager, to give the Project Manager the opportunity to promptly inspect and/or investigate the finding before it is disturbed and to issue instructions for dealing with it;
  3. train relevant Contractor’s Personnel on the procedures for handling such findings; and
  4. implement any other action consistent with the requirements of the Employer’s Requirements and relevant laws.

If the Contractor suffers delay and/or incurs extra costs from complying  with the Project Manager instructions,  the Contractor shall be entitled to an extension of time under GCC Sub-Clause 40.1, and the amount of such extra costs shall be added to the Contract Price.

23.  Test and Inspection

23.1   The Contractor shall at its own expense carry out at the place of manufacture and/or on the Site all such tests and/or inspections of the Plant and any part of the Facilities as are specified in the Contract.

23.2   The Employer and the Project Manager or their designated representatives shall be entitled to attend the aforesaid test and/or inspection, provided that the Employer shall bear all costs and expenses incurred in connection with such attendance including, but not limited to, all traveling and board and lodging expenses.

23.3   Whenever the Contractor is ready to carry out any such test and/or inspection, the Contractor shall give a reasonable advance notice of such test and/or inspection and of the place and time thereof to the Project Manager.  The Contractor shall obtain from any relevant third Party or manufacturer any necessary permission or consent to enable the Employer and the Project Manager or their designated representatives to attend the test and/or inspection.

23.4   The Contractor shall provide the Project Manager with a certified report of the results of any such test and/or inspection.

If the Employer or Project Manager or their designated representatives fails to attend the test and/or inspection, or if it is agreed between the Parties that such persons shall not do so, then the Contractor may proceed with the test and/or inspection in the absence of such persons, and may provide the Project Manager with a certified report of the results thereof.

23.5   The Project Manager may require the Contractor to carry out any test and/or inspection not required by the Contract, provided that the Contractor’s reasonable costs and expenses incurred in the carrying out of such test and/or inspection shall be added to the Contract Price.  Further, if such test and/or inspection impede the progress of work on the Facilities and/or the Contractor’s performance of its other obligations under the Contract, due allowance will be made in respect of the Time for Completion and the other obligations so affected.

23.6   If any Plant or any part of the Facilities fails to pass any test and/or inspection, the Contractor shall either rectify or replace such Plant or part of the Facilities and shall repeat the test and/or inspection upon giving a notice under GCC Sub-Clause 23.3.

23.7   If any dispute or difference of opinion shall arise between the Parties in connection with or arising out of the test and/or inspection of the Plant or part of the Facilities that cannot be settled between the Parties within a reasonable period of time, it may be referred to an Dispute Board for determination in accordance with GCC Sub-Clause 46.3.

23.8   The Contractor shall afford the Employer and the Project Manager, at the Employer’s expense, access at any reasonable time to any place where the Plant are being manufactured or the Facilities are being installed, in order to inspect the progress and the manner of manufacture or installation, provided that the Project Manager shall give the Contractor a reasonable prior notice. Without prejudice to GCC Sub-Clause 9.7, as instructed by the Project Manager, the Contractor shall also afford other relevant entities (at the Employer’s or their respective entities’ expense, as appropriate) access to the Facilities, to inspect progress and the manner of the execution of the Facilities, carry out environmental and social audit, as appropriate, or carry out any other duty as stated in the Employer’s Requirements or as instructed by the Project Manager.

23.9   The Contractor agrees that neither the execution of a test and/or inspection of Plant or any part of the Facilities, nor the attendance by the Employer or the Project Manager, nor the issue of any test certificate pursuant to GCC Sub-Clause 23.4, shall release the Contractor from any other responsibilities under the Contract.

23.10 No part of the Facilities or foundations shall be covered up on the Site without the Contractor carrying out any test and/or inspection required under the Contract.  The Contractor shall give a reasonable notice to the Project Manager whenever any such parts of the Facilities or foundations are ready or about to be ready for test and/or inspection; such test and/or inspection and notice thereof shall be subject to the requirements of the Contract.

23.11 The Contractor shall uncover any part of the Facilities or foundations, or shall make openings in or through the same as the Project Manager may from time to time require at the Site, and shall reinstate and make good such part or parts.

If any parts of the Facilities or foundations have been covered up at the Site after compliance with the requirement of GCC Sub-Clause 23.10 and are found to be executed in accordance with the Contract, the expenses of uncovering, making openings in or through, reinstating, and making good the same shall be borne by the Employer, and the Time for Completion shall be reasonably adjusted to the extent that the Contractor has thereby been delayed or impeded in the performance of any of its obligations under the Contract.

24.  Completion of the Facilities

24.1   As soon as the Facilities or any part thereof has, in the opinion of the Contractor, been completed operationally and structurally and put in a tight and clean condition as specified in the Employer’s Requirements, excluding minor items not materially affecting the operation or safety of the Facilities, the Contractor shall so notify the Employer in writing.

24.2   Within seven (7) days after receipt of the notice from the Contractor under GCC Sub-Clause 24.1, the Employer shall supply the operating and maintenance personnel specified in the Appendix to the Contract Agreement titled Scope of Works and Supply by the Employer for Precommissioning of the Facilities or any part thereof.

Pursuant to the Appendix to the Contract Agreement titled Scope of Works and Supply by the Employer, the Employer shall also provide, within the said seven (7) day period, the raw materials, utilities, lubricants, chemicals, catalysts, facilities, services and other matters required for Precommissioning of the Facilities or any part thereof.

24.3   As soon as reasonably practicable after the operating and maintenance personnel have been supplied by the Employer and the raw materials, utilities, lubricants, chemicals, catalysts, facilities, services and other matters have been provided by the Employer in accordance with GCC Sub-Clause 24.2, the Contractor shall commence Precommissioning of the Facilities or the relevant part thereof in preparation for Commissioning, subject to GCC Sub-Clause 25.5.

24.4   As soon as all works in respect of Precommissioning are completed and, in the opinion of the Contractor, the Facilities or any part thereof is ready for Commissioning, the Contractor shall so notify the Project Manager in writing.

24.5   The Project Manager shall, within fourteen (14) days after receipt of the Contractor’s notice under GCC Sub-Clause 24.4, either issue a Completion Certificate in the form specified in the Employer’s Requirements (Forms and Procedures), stating that the Facilities or that part thereof have reached Completion as of the date of the Contractor’s notice under GCC Sub-Clause 24.4, or notify the Contractor in writing of any defects and/or deficiencies.

If the Project Manager notifies the Contractor of any defects and/or deficiencies, the Contractor shall then correct such defects and/or deficiencies, and shall repeat the procedure described in GCC Sub-Clause 24.4.

If the Project Manager is satisfied that the Facilities or that part thereof have reached Completion, the Project Manager shall, within seven (7) days after receipt of the Contractor’s repeated notice, issue a Completion Certificate stating that the Facilities or that part thereof have reached Completion as of the date of the Contractor’s repeated notice.

If the Project Manager is not so satisfied, then it shall notify the Contractor in writing of any defects and/or deficiencies within seven (7) days after receipt of the Contractor’s repeated notice, and the above procedure shall be repeated.

24.6   If the Project Manager fails to issue the Completion Certificate and fails to inform the Contractor of any defects and/or deficiencies within fourteen (14) days after receipt of the Contractor’s notice under GCC Sub-Clause 24.4 or within seven (7) days after receipt of the Contractor’s repeated notice under GCC Sub-Clause 24.5, or if the Employer makes use of the Facilities or part thereof, then the Facilities or that part thereof shall be deemed to have reached Completion as of the date of the Contractor’s notice or repeated notice, or as of the Employer’s use of the Facilities, as the case may be.

24.7   As soon as possible after Completion, the Contractor shall complete all outstanding minor items so that the Facilities are fully in accordance with the requirements of the Contract, failing which the Employer will undertake such completion and deduct the costs thereof from any monies owing to the Contractor.

24.8   Upon Completion, the Employer shall be responsible for the care and custody of the Facilities or the relevant part thereof, together with the risk of loss or damage thereto, and shall thereafter take over the Facilities or the relevant part thereof.

25.   Commissioning and Operational Acceptance

25.1   Commissioning

25.1.1 Commissioning of the Facilities or any part thereof shall be commenced by the Contractor immediately after issue of the Completion Certificate by the Project Manager, pursuant to GCC Sub-Clause 24.5, or immediately after the date of the deemed Completion, under GCC Sub-Clause 24.6.

25.1.2 The Employer shall supply the operating and maintenance personnel and all raw materials, utilities, lubricants, chemicals, catalysts, facilities, services and other matters required for Commissioning.

25.1.3 In accordance with the requirements of the Contract, the Contractor’s and Project Manager’s advisory personnel shall attend the Commissioning, including the Guarantee Test, and shall advise and assist the Employer.

25.2   Guarantee Test

25.2.1 Subject to GCC Sub-Clause 25.5, the Guarantee Test and repeats thereof shall be conducted by the Contractor during Commissioning of the Facilities or the relevant part thereof to ascertain whether the Facilities or the relevant part can attain the Functional Guarantees specified in the Appendix to the Contract Agreement titled Functional Guarantees.  The Employer shall promptly provide the Contractor with such information as the Contractor may reasonably require in relation to the conduct and results of the Guarantee Test and any repeats thereof.

25.2.2 If for reasons not attributable to the Contractor, the Guarantee Test of the Facilities or the relevant part thereof cannot be successfully completed within the period from the date of Completion specified in the PCC or any other period agreed upon by the Employer and the Contractor, the Contractor shall be deemed to have fulfilled its obligations with respect to the Functional Guarantees, and GCC Sub-Clauses 28.2 and 28.3 shall not apply.

25.3   Operational Acceptance

25.3.1 Subject to GCC Sub-Clause 25.4 below, Operational Acceptance shall occur in respect of the Facilities or any part thereof when

(a)     the Guarantee Test has been successfully completed and the Functional Guarantees are met; or

(b)     the Guarantee Test has not been successfully completed or has not been carried out for reasons not attributable to the Contractor within the period from the date of Completion specified in the PCC pursuant to GCC Sub-Clause 25.2.2 above or any other period agreed upon by the Employer and the Contractor; or

(c)     the Contractor has paid the liquidated damages specified in GCC Sub-Clause 28.3 hereof; and

(d)     any minor items mentioned in GCC Sub-Clause 24.7 hereof relevant to the Facilities or that part thereof have been completed.

25.3.2 At any time after any of the events set out in GCC Sub-Clause 25.3.1 have occurred, the Contractor may give a notice to the Project Manager requesting the issue of an Operational Acceptance Certificate in the form provided in the Employer’s Requirements (Forms and Procedures) in respect of the Facilities or the part thereof specified in such notice as of the date of such notice.

25.3.3 The Project Manager shall, after consultation with the Employer, and within seven (7) days after receipt of the Contractor’s notice, issue an Operational Acceptance Certificate.

25.3.4 If within seven (7) days after receipt of the Contractor’s notice, the Project Manager fails to issue the Operational Acceptance Certificate or fails to inform the Contractor in writing of the justifiable reasons why the Project Manager has not issued the Operational Acceptance Certificate, the Facilities or the relevant part thereof shall be deemed to have been accepted as of the date of the Contractor’s said notice.

25.4   Partial Acceptance

25.4.1 If the Contract specifies that Completion and Commissioning shall be carried out in respect of parts of the Facilities, the provisions relating to Completion and Commissioning including the Guarantee Test shall apply to each such part of the Facilities individually, and the Operational Acceptance Certificate shall be issued accordingly for each such part of the Facilities.

25.4.2 If a part of the Facilities comprises facilities such as buildings, for which no Commissioning or Guarantee Test is required, then the Project Manager shall issue the Operational Acceptance Certificate for such facility when it attains Completion, provided that the Contractor shall thereafter complete any outstanding minor items that are listed in the Operational Acceptance Certificate.

25.5 Delayed Precommissioning and/or Guarantee Test

25.5.1 In the event that the Contractor is unable to proceed with the Precommissioning of the Facilities pursuant to Sub-Clause 24.3, or with the Guarantee Test pursuant to Sub-Clause 25.2, for reasons attributable to the Employer either on account of non availability of other facilities under the responsibilities of other contractor(s), or for reasons beyond the Contractor’s control, the provisions leading to “deemed” completion of activities such as Completion, pursuant to GCC Sub-Clause 24.6, and Operational Acceptance, pursuant to GCC Sub-Clause 25.3.4, and Contractor’s obligations regarding Defect Liability Period, pursuant to GCC Sub-Clause 27.2, Functional Guarantee, pursuant to GCC Clause 28, and Care of Facilities, pursuant to GCC Clause 32, and GCC Clause 41.1, Suspension, shall not apply.  In this case, the following provisions shall apply.

25.5.2 When the Contractor is notified by the Project Manager that he will be unable to proceed with the activities and obligations pursuant to above Sub-Clause 25.5.1, the Contractor shall be entitled to the following:

(a)     the Time of Completion shall be extended for the period of suspension without imposition of liquidated damages pursuant to GCC Sub-Clause 26.2;

(b)     payments due to the Contractor in accordance with the provision specified in the  Appendix to the Contract Agreement titled Terms and Procedures of Payment, which would not have been payable in normal circumstances due to non-completion of the subject activities, shall be released to the Contractor against submission of a security in the form of a bank guarantee of equivalent amount acceptable to the Employer, and which shall become null and void when the Contractor will have complied with its obligations regarding those payments, subject to the provision of Sub-Clause 25.5.3 below;

(c)     the expenses towards the above security and extension of other securities under the contract, of which validity needs to be extended, shall be reimbursed to the Contractor by the Employer;

(d)     the additional charges towards the care of the Facilities pursuant to GCC Sub-Clause 32.1 shall be reimbursed to the Contractor by the Employer for the period between the notification mentioned above and the notification mentioned in Sub-Clause 25.5.4 below.  The provision of GCC Sub-Clause 33.2 shall apply to the Facilities during the same period.

25.5.3 In the event that the period of suspension under above Sub-Clause 25.5.1 actually exceeds one hundred eighty (180) days, the Employer and Contractor shall mutually agree to any additional compensation payable to the Contractor.

25.5.4 When the Contractor is notified by the Project Manager that the Plant is ready for Precommissioning, the Contractor shall proceed without delay in performing Precommissioning in accordance with Clause 24.

  1. Guarantees and Liabilities

26.  Completion Time Guarantee

26.1   The Contractor guarantees that it shall attain Completion of the Facilities (or a part for which a separate time for completion is specified) within the Time for Completion specified in the PCC pursuant to GCC Sub-Clause 8.2, or within such extended time to which the Contractor shall be entitled under GCC Clause 40  hereof.

26.2   If the Contractor fails to attain Completion of the Facilities or any part thereof within the Time for Completion or any extension thereof under GCC Clause 40, the Contractor shall pay to the Employer liquidated damages in the amount specified in the PCC as a percentage rate of the Contract Price or the relevant part thereof.  The aggregate amount of such liquidated damages shall in no event exceed the amount specified as “Maximum” in the PCC as a percentage rate of the Contract Price.  Once the “Maximum” is reached, the Employer may consider termination of the Contract, pursuant to GCC Sub-Clause 42.2.2.

Such payment shall completely satisfy the Contractor’s obligation to attain Completion of the Facilities or the relevant part thereof within the Time for Completion or any extension thereof under GCC Clause 40.  The Contractor shall have no further liability whatsoever to the Employer in respect thereof.

However, the payment of liquidated damages shall not in any way relieve the Contractor from any of its obligations to complete the Facilities or from any other obligations and liabilities of the Contractor under the Contract.

Save for liquidated damages payable under this GCC Sub-Clause 26.2, the failure by the Contractor to attain any milestone or other act, matter or thing by any date specified in the Appendix to the Contract Agreement titled Time Schedule, and/or other program of work prepared pursuant to GCC Sub-Clause 18.2 shall not render the Contractor liable for any loss or damage thereby suffered by the Employer.

26.3   If the Contractor attains Completion of the Facilities or any part thereof before the Time for Completion or any extension thereof under GCC Clause 40, the Employer shall pay to the Contractor a bonus in the amount specified in the PCC.  The aggregate amount of such bonus shall in no event exceed the amount specified as “Maximum” in the PCC.

27.  Defect Liability

27.1   The Contractor warrants that the Facilities or any part thereof shall be free from defects in the design, engineering, materials and workmanship of the Plant supplied and of the work executed.

27.2   The Defect Liability Period shall be five hundred and forty (540) days from the date of Completion of the Facilities (or any part thereof) or one year from the date of Operational Acceptance of the Facilities (or any part thereof), whichever first occurs, unless specified otherwise in the PCC pursuant to GCC Sub-Clause 27.10.

If during the Defect Liability Period any defect should be found in the design, engineering, materials and workmanship of the Plant supplied or of the work executed by the Contractor, the Contractor shall promptly, in consultation and agreement with the Employer regarding appropriate remedying of the defects, and at its cost, repair, replace or otherwise make good as the Contractor shall determine at its discretion, such defect as well as any damage to the Facilities caused by such defect.  The Contractor shall not be responsible for the repair, replacement or making good of any defect or of any damage to the Facilities arising out of or resulting from any of the following causes:

(a)     improper operation or maintenance of the Facilities by the Employer;

(b)     operation of the Facilities outside specifications provided in the Contract; or

(c)     normal wear and tear.

27.3   The Contractor’s obligations under this GCC Clause 27 shall not apply to:

(a)     any materials that are supplied by the Employer under GCC Sub-Clause 21.2, are normally consumed in operation, or have a normal life shorter than the Defect Liability Period stated herein;

(b)     any designs, specifications or other data designed, supplied or specified by or on behalf of the Employer or any matters for which the Contractor has disclaimed responsibility herein; or

(c)     any other materials supplied or any other work executed by or on behalf of the Employer, except for the work executed by the Employer under GCC Sub-Clause 27.7.

27.4   The Employer shall give the Contractor a notice stating the nature of any such defect together with all available evidence thereof, promptly following the discovery thereof.  The Employer shall afford all reasonable opportunity for the Contractor to inspect any such defect.

27.5   The Employer shall afford the Contractor all necessary access to the Facilities and the Site to enable the Contractor to perform its obligations under this GCC Clause 27.

The Contractor may, with the consent of the Employer, remove from the Site any Plant or any part of the Facilities that are defective if the nature of the defect, and/or any damage to the Facilities caused by the defect, is such that repairs cannot be expeditiously carried out at the Site.

27.6   If the repair, replacement or making good is of such a character that it may affect the efficiency of the Facilities or any part thereof, the Employer may give to the Contractor a notice requiring that tests of the defective part of the Facilities shall be made by the Contractor immediately upon completion of such remedial work, whereupon the Contractor shall carry out such tests.

If such part fails the tests, the Contractor shall carry out further repair, replacement or making good, as the case may be, until that part of the Facilities passes such tests.  The tests shall be agreed upon by the Employer and the Contractor.

27.7   If the Contractor fails to commence the work necessary to remedy such defect or any damage to the Facilities caused by such defect within a reasonable time (which shall in no event be considered to be less than fifteen (15) days), the Employer may, following notice to the Contractor, proceed to do such work, and the reasonable costs incurred by the Employer in connection therewith shall be paid to the Employer by the Contractor or may be deducted by the Employer from any monies due the Contractor or claimed under the Performance Security.

27.8   If the Facilities or any part thereof cannot be used by reason of such defect and/or making good of such defect, the Defect Liability Period of the Facilities or such part, as the case may be, shall be extended by a period equal to the period during which the Facilities or such part cannot be used by the Employer because of any of the aforesaid reasons.

27.9   Except as provided in GCC Clauses 27 and 33, the Contractor shall be under no liability whatsoever and howsoever arising, and whether under the Contract or at law, in respect of defects in the Facilities or any part thereof, the Plant, design or engineering or work executed that appear after Completion of the Facilities or any part thereof, except where such defects are the result of the gross negligence, fraud, or criminal or willful action of the Contractor.

27.10 In addition, any such component of the Facilities, and during the period of time as may be specified in the PCC, shall be subject to an extended defect liability period.  Such obligation of the Contractor shall be in addition to the defect liability period specified under GCC Sub-Clause 27.2.

28.  Functional Guarantees

28.1   The Contractor guarantees that during the Guarantee Test, the Facilities and all parts thereof shall attain the Functional Guarantees specified in the Appendix to the Contract Agreement titled Functional Guarantees, subject to and upon the conditions therein specified.

28.2   If, for reasons attributable to the Contractor, the minimum level of the Functional Guarantees specified in the Appendix to the Contract Agreement titled Functional Guarantees, are not met either in whole or in part, the Contractor shall at its cost and expense make such changes, modifications and/or additions to the Plant or any part thereof as may be necessary to meet at least the minimum level of such Guarantees.  The Contractor shall notify the Employer upon completion of the necessary changes, modifications and/or additions, and shall request the Employer to repeat the Guarantee Test until the minimum level of the Guarantees has been met.  If the Contractor eventually fails to meet the minimum level of Functional Guarantees, the Employer may consider termination of the Contract, pursuant to GCC Sub-Clause 42.2.2.

28.3   If, for reasons attributable to the Contractor, the Functional Guarantees specified in the Appendix to the Contract Agreement titled Functional Guarantees, are not attained either in whole or in part, but the minimum level of the Functional Guarantees specified in the said Appendix to the Contract Agreement is met, the Contractor shall, at the Contractor’s option, either

(a)     make such changes, modifications and/or additions to the Facilities or any part thereof that are necessary to attain the Functional Guarantees at its cost and expense, and shall request the Employer to repeat the Guarantee Test or

(b)     pay liquidated damages to the Employer in respect of the failure to meet the Functional Guarantees in accordance with the provisions in the  Appendix to the Contract Agreement titled Functional Guarantees.

28.4   The payment of liquidated damages under GCC Sub-Clause 28.3, up to the limitation of liability specified in the Appendix to the Contract Agreement titled Functional Guarantees, shall completely satisfy the Contractor’s guarantees under GCC Sub-Clause 28.3, and the Contractor shall have no further liability whatsoever to the Employer in respect thereof.  Upon the payment of such liquidated damages by the Contractor, the Project Manager shall issue the Operational Acceptance Certificate for the Facilities or any part thereof in respect of which the liquidated damages have been so paid.

29.  Patent Indemnity

29.1   The Contractor shall, subject to the Employer’s compliance with GCC Sub-Clause 29.2, indemnify and hold harmless the Employer and its employees and officers from and against any and all suits, actions or administrative proceedings, claims, demands, losses, damages, costs, and expenses of whatsoever nature, including attorney’s fees and expenses, which the Employer may suffer as a result of any infringement or alleged infringement of any patent, utility model, registered design, trademark, copyright or other intellectual property right registered or otherwise existing at the date of the Contract by reason of:  (a) the installation of the Facilities by the Contractor or the use of the Facilities in the country where the Site is located; and (b) the sale of the products produced by the Facilities in any country.

Such indemnity shall not cover any use of the Facilities or any part thereof other than for the purpose indicated by or to be reasonably inferred from the Contract, any infringement resulting from the use of the Facilities or any part thereof, or any products produced thereby in association or combination with any other equipment, Plant or materials not supplied by the Contractor, pursuant to the Contract Agreement.

29.2   If any proceedings are brought or any claim is made against the Employer arising out of the matters referred to in GCC Sub-Clause 29.1, the Employer shall promptly give the Contractor a notice thereof, and the Contractor may at its own expense and in the Employer’s name conduct such proceedings or claim and any negotiations for the settlement of any such proceedings or claim.

If the Contractor fails to notify the Employer within twenty-eight (28) days after receipt of such notice that it intends to conduct any such proceedings or claim, then the Employer shall be free to conduct the same on its own behalf.  Unless the Contractor has so failed to notify the Employer within the twenty-eight (28) day period, the Employer shall make no admission that may be prejudicial to the defense of any such proceedings or claim.

The Employer shall, at the Contractor’s request, afford all available assistance to the Contractor in conducting such proceedings or claim, and shall be reimbursed by the Contractor for all reasonable expenses incurred in so doing.

29.3   The Employer shall indemnify and hold harmless the Contractor and its employees, officers and Subcontractors from and against any and all suits, actions or administrative proceedings, claims, demands, losses, damages, costs, and expenses of whatsoever nature, including attorney’s fees and expenses, which the Contractor may suffer as a result of any infringement or alleged infringement of any patent, utility model, registered design, trademark, copyright or other intellectual property right registered or otherwise existing at the date of the Contract arising out of or in connection with any design, data, drawing, specification, or other documents or materials provided or designed by or on behalf of the Employer.

30.  Limitation of Liability

30.1   Except in cases of criminal negligence or willful misconduct,

(a)     neither Party shall be liable to the other Party, whether in contract, tort, or otherwise, for any indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or interest costs, which may be suffered by the other Party in connection with the Contract, other than specifically provided as any obligation of the Party in the Contract, and

(b)     the aggregate liability of the Contractor to the Employer, whether under the Contract, in tort or otherwise, shall not exceed the amount resulting from the application of the multiplier specified in the PCC, to the Contract Price or, if a multiplier is not so specified, the total Contract Price, provided that this limitation shall not apply to the cost of repairing or replacing defective equipment, or to any obligation of the Contractor to indemnify the Employer with respect to patent infringement.

  1. Risk Distribution

31.  Transfer of Ownership

31.1   Ownership of the Plant (including spare parts) to be imported into the country where the Site is located shall be transferred to the Employer upon loading on to the mode of transport to be used to convey the Plant from the country of origin to that country.

31.2   Ownership of the Plant (including spare parts) procured in the country where the Site is located shall be transferred to the Employer when the Plant are brought on to the Site.

31.3   Ownership of the Contractor’s Equipment used by the Contractor and its Subcontractors in connection with the Contract shall remain with the Contractor or its Subcontractors.

31.4   Ownership of any Plant in excess of the requirements for the Facilities shall revert to the Contractor upon Completion of the Facilities or at such earlier time when the Employer and the Contractor agree that the Plant in question are no longer required for the Facilities.

31.5   Notwithstanding the transfer of ownership of the Plant, the responsibility for care and custody thereof together with the risk of loss or damage thereto shall remain with the Contractor pursuant to GCC Clause 32 (Care of Facilities) hereof until Completion of the Facilities or the part thereof in which such Plant are incorporated.

32.  Care of Facilities

32.1   The Contractor shall be responsible for the care and custody of the Facilities or any part thereof until the date of Completion of the Facilities pursuant to GCC Clause 24 or, where the Contract provides for Completion of the Facilities in parts, until the date of Completion of the relevant part, and shall make good at its own cost any loss or damage that may occur to the Facilities or the relevant part thereof from any cause whatsoever during such period.  The Contractor shall also be responsible for any loss or damage to the Facilities caused by the Contractor or its Subcontractors in the course of any work carried out, pursuant to GCC Clause 27.  Notwithstanding the foregoing, the Contractor shall not be liable for any loss or damage to the Facilities or that part thereof caused by reason of any of the matters specified or referred to in paragraphs (a), (b) and (c) of GCC Sub-Clauses 32.2 and 38.1.

32.2   If any loss or damage occurs to the Facilities or any part thereof or to the Contractor’s temporary facilities by reason of

(a)     insofar as they relate to the country where the Site is located, nuclear reaction, nuclear radiation, radioactive contamination, pressure wave caused by aircraft or other aerial objects, or any other occurrences that an experienced contractor could not reasonably foresee, or if reasonably foreseeable could not reasonably make provision for or insure against, insofar as such risks are not normally insurable on the insurance market and are mentioned in the general exclusions of the policy of insurance, including War Risks and Political Risks, taken out under GCC Clause 34 hereof; or

(b)     any use or occupation by the Employer or any third Party other than a Subcontractor, authorized by the Employer of any part of the Facilities; or

(c)     any use of or reliance upon any design, data or specification provided or designated by or on behalf of the Employer, or any such matter for which the Contractor has disclaimed responsibility herein,

the Employer shall pay to the Contractor all sums payable in respect of the Facilities executed, notwithstanding that the same be lost, destroyed or damaged, and will pay to the Contractor the replacement value of all temporary facilities and all parts thereof lost, destroyed or damaged.  If the Employer requests the Contractor in writing to make good any loss or damage to the Facilities thereby occasioned, the Contractor shall make good the same at the cost of the Employer in accordance with GCC Clause 39.  If the Employer does not request the Contractor in writing to make good any loss or damage to the Facilities thereby occasioned, the Employer shall either request a change in accordance with GCC Clause 39, excluding the performance of that part of the Facilities thereby lost, destroyed or damaged, or, where the loss or damage affects a substantial part of the Facilities, the Employer shall terminate the Contract pursuant to GCC Sub-Clause 42.1 hereof.

32.3   The Contractor shall be liable for any loss of or damage to any Contractor’s Equipment, or any other property of the Contractor used or intended to be used for purposes of the Facilities, except (i) as mentioned in GCC Sub-Clause 32.2 with respect to the Contractor’s temporary facilities, and (ii) where such loss or damage arises by reason of any of the matters specified in GCC Sub-Clauses 32.2 (b) and (c) and 38.1.

32.4   With respect to any loss or damage caused to the Facilities or any part thereof or to the Contractor’s Equipment by reason of any of the matters specified in GCC Sub-Clause 38.1, the provisions of GCC Sub-Clause 38.3 shall apply.

33.  Loss of or Damage to Property; Accident or Injury to Workers; Indemnifica­tion

33.1   Subject to GCC Sub-Clause 33.3, the Contractor shall indemnify and hold harmless the Employer and its employees and officers from and against any and all suits, actions or administrative proceedings, claims, demands, losses, damages, costs, and expenses of whatsoever nature, including attorney’s fees and expenses, in respect of the death or injury of any person or loss of or damage to any property other than the Facilities whether accepted or not, arising in connection with the supply and installation of the Facilities and by reason of the negligence of the Contractor or its Subcontractors, or their employees, officers or agents, except any injury, death or property damage caused by the negligence of the Employer, its contractors, employees, officers or agents.

33.2   If any proceedings are brought or any claim is made against the Employer that might subject the Contractor to liability under GCC Sub-Clause 33.1, the Employer shall promptly give the Contractor a notice thereof and the Contractor may at its own expense and in the Employer’s name conduct such proceedings or claim and any negotiations for the settlement of any such proceedings or claim.

If the Contractor fails to notify the Employer within twenty-eight (28) days after receipt of such notice that it intends to conduct any such proceedings or claim, then the Employer shall be free to conduct the same on its own behalf.  Unless the Contractor has so failed to notify the Employer within the twenty-eight (28) day period, the Employer shall make no admission that may be prejudicial to the defense of any such proceedings or claim.

The Employer shall, at the Contractor’s request, afford all available assistance to the Contractor in conducting such proceedings or claim, and shall be reimbursed by the Contractor for all reasonable expenses incurred in so doing.

33.3   The Employer shall indemnify and hold harmless the Contractor and its employees, officers and Subcontractors from any liability for loss of or damage to property of the Employer, other than the Facilities not yet taken over, that is caused by fire, explosion or any other perils, in excess of the amount recoverable from insurances procured under GCC Clause 34, provided that such fire, explosion or other perils were not caused by any act or failure of the Contractor.

33.4   The Party entitled to the benefit of an indemnity under this GCC Clause 33 shall take all reasonable measures to mitigate any loss or damage which has occurred.  If the Party fails to take such measures, the other Party’s liabilities shall be correspondingly reduced.

34.  Insurance

34.1   To the extent specified in the Appendix to the Contract Agreement titled Insurance Requirements, the Contractor shall at its expense take out and maintain in effect, or cause to be taken out and maintained in effect, during the performance of the Contract, the insurances set forth below in the sums and with the deductibles and other conditions specified in the said Appendix.  The identity of the insurers and the form of the policies shall be subject to the approval of the Employer, who should not unreasonably withhold such approval.

(a)     Cargo Insurance During Transport

Covering loss or damage occurring while in transit from the Contractor’s or Subcontractor’s works or stores until arrival at the Site, to the Plant (including spare parts therefor) and to the Contractor’s Equipment.

(b)     Installation All Risks Insurance

Covering physical loss or damage to the Facilities at the Site, occurring prior to Completion of the Facilities, with an extended maintenance coverage for the Contractor’s liability in respect of any loss or damage occurring during the Defect Liability Period while the Contractor is on the Site for the purpose of performing its obligations during the Defect Liability Period.

(c)     Third Party Liability Insurance

Covering bodily injury or death suffered by third Parties including the Employer’s personnel, and loss of or damage to property occurring in connection with the supply and installation of the Facilities.

(d)     Automobile Liability Insurance

Covering use of all vehicles used by the Contractor or its Subcontractors, whether or not owned by them, in connection with the execution of the Contract.

(e)     Workers’ Compensation

In accordance with the statutory requirements applicable in any country where the Contract or any part thereof is executed.

(f)     Employer’s Liability

In accordance with the statutory requirements applicable in any country where the Contract or any part thereof is executed.

(g)     Other Insurances

Such other insurances as may be specifically agreed upon by the Parties hereto as listed in the Appendix to the Contract Agreement titled Insurance Requirements.

34.2   The Employer shall be named as co-insured under all insurance policies taken out by the Contractor pursuant to GCC Sub-Clause 34.1, except for the Third Party Liability, Workers’ Compensation and Employer’s Liability Insurances, and the Contractor’s Subcontractors shall be named as co-insureds under all insurance policies taken out by the Contractor pursuant to GCC Sub-Clause 34.1 except for the Cargo Insurance During Transport, Workers’ Compensation and Employer’s Liability Insurances.  All insurer’s rights of subrogation against such co-insureds for losses or claims arising out of the performance of the Contract shall be waived under such policies.

34.3   The Contractor shall, in accordance with the provisions of the Appendix to the Contract Agreement titled Insurance Requirements, deliver to the Employer certificates of insurance or copies of the insurance policies as evidence that the required policies are in full force and effect.  The certificates shall provide that no less than twenty-one (21) days’ notice shall be given to the Employer by insurers prior to cancellation or material modification of a policy.

34.4   The Contractor shall ensure that, where applicable, its Subcontractor(s) shall take out and maintain in effect adequate insurance policies for their personnel and vehicles and for work executed by them under the Contract, unless such Subcontractors are covered by the policies taken out by the Contractor.

34.5   The Employer shall at its expense take out and maintain in effect during the performance of the Contract those insurances specified in the  Appendix to the Contract Agreement titled Insurance Requirements, in the sums and with the deductibles and other conditions specified in the said Appendix.  The Contractor and the Contractor’s Subcontractors shall be named as co-insureds under all such policies.  All insurers’ rights of subrogation against such co-insureds for losses or claims arising out of the performance of the Contract shall be waived under such policies.  The Employer shall deliver to the Contractor satisfactory evidence that the required insurances are in full force and effect.  The policies shall provide that not less than twenty-one (21) days’ notice shall be given to the Contractor by all insurers prior to any cancellation or material modification of the policies.  If so requested by the Contractor, the Employer shall provide copies of the policies taken out by the Employer under this GCC Sub-Clause 34.5.

34.6   If the Contractor fails to take out and/or maintain in effect the insurances referred to in GCC Sub-Clause 34.1, the Employer may take out and maintain in effect any such insurances and may from time to time deduct from any amount due the Contractor under the Contract any premium that the Employer shall have paid to the insurer, or may otherwise recover such amount as a debt due from the Contractor.  If the Employer fails to take out and/or maintain in effect the insurances referred to in GCC 34.5, the Contractor may take out and maintain in effect any such insurances and may from time to time deduct from any amount due the Employer under the Contract any premium that the Contractor shall have paid to the insurer, or may otherwise recover such amount as a debt due from the Employer.  If the Contractor fails to or is unable to take out and maintain in effect any such insurances, the Contractor shall nevertheless have no liability or responsibility towards the Employer, and the Contractor shall have full recourse against the Employer for any and all liabilities of the Employer herein.

34.7   Unless otherwise provided in the Contract, the Contractor shall prepare and conduct all and any claims made under the policies effected by it pursuant to this GCC Clause 34, and all monies payable by any insurers shall be paid to the Contractor.  The Employer shall give to the Contractor all such reasonable assistance as may be required by the Contractor.  With respect to insurance claims in which the Employer’s interest is involved, the Contractor shall not give any release or make any compromise with the insurer without the prior written consent of the Employer.  With respect to insurance claims in which the Contractor’s interest is involved, the Employer shall not give any release or make any compromise with the insurer without the prior written consent of the Contractor.

35.  Unforeseen Conditions

35.1   If, during the execution of the Contract, the Contractor shall encounter on the Site any physical conditions other than climatic conditions, or artificial obstructions that could not have been reasonably foreseen prior to the date of the Contract Agreement by an experienced contractor on the basis of reasonable examination of the data relating to the Facilities including any data as to boring tests, provided by the Employer, and on the basis of information that it could have obtained from a visual inspection of the Site if access thereto was available, or other data readily available to it relating to the Facilities, and if the Contractor determines that it will in consequence of such conditions or obstructions incur additional cost and expense or require additional time to perform its obligations under the Contract that would not have been required if such physical conditions or artificial obstructions had not been encountered, the Contractor shall promptly, and before performing additional work or using additional Plant or Contractor’s Equipment, notify the Project Manager in writing of

(a)     the physical conditions or artificial obstructions on the Site that could not have been reasonably foreseen;

(b)     the additional work and/or Plant and/or Contractor’s Equipment required, including the steps which the Contractor will or proposes to take to overcome such conditions or obstructions;

(c)     the extent of the anticipated delay; and

(d)     the additional cost and expense that the Contractor is likely to incur.

On receiving any notice from the Contractor under this GCC Sub-Clause 35.1, the Project Manager shall promptly consult with the Employer and Contractor and decide upon the actions to be taken to overcome the physical conditions or artificial obstructions encountered.  Following such consultations, the Project Manager shall instruct the Contractor, with a copy to the Employer, of the actions to be taken.

35.2   Any reasonable additional cost and expense incurred by the Contractor in following the instructions from the Project Manager to overcome such physical conditions or artificial obstructions referred to in GCC Sub-Clause 35.1 shall be paid by the Employer to the Contractor as an addition to the Contract Price.

If the Contractor is delayed or impeded in the performance of the Contract because of any such physical conditions or artificial obstructions referred to in GCC Sub-Clause 35.1, the Time for Completion shall be extended in accordance with GCC Clause 40.

36.  Change in Laws and Regulations

36.1   If, after the date twenty-eight (28) days prior to the date of Bid submission, in the country where the Site is located, any law, regulation, ordinance, order or by-law having the force of law is enacted, promulgated, abrogated or changed which shall be deemed to include any change in interpretation or application by the competent authorities, that subsequently affects the costs and expenses of the Contractor and/or the Time for Completion, the Contract Price shall be correspondingly increased or decreased, and/or the Time for Completion shall be reasonably adjusted to the extent that the Contractor has thereby been affected in the performance of any of its obligations under the Contract.  Notwithstanding the foregoing, such additional or reduced costs shall not be separately paid or credited if the same has already been accounted for in the price adjustment provisions where applicable, in accordance with the PCC pursuant to GCC Sub-Clause 11.2.

37.  Force Majeure

37.1   “Force Majeure” shall mean any event beyond the reasonable control of the Employer or of the Contractor, as the case may be, and which is unavoidable notwithstanding the reasonable care of the Party affected, and shall include, without limitation, the following:

(a)     war, hostilities or warlike operations whether a state of war be declared or not, invasion, act of foreign enemy and civil war

(b)     rebellion, revolution, insurrection, mutiny, usurpation of civil or military government, conspiracy, riot, civil commotion and terrorist acts

(c)     confiscation, nationalization, mobilization, commandeering or requisition by or under the order of any government or de jure or de facto authority or ruler or any other act or failure to act of any local state or national government authority

(d)     strike, sabotage, lockout, embargo, import restriction, port congestion, lack of usual means of public transportation and communication, industrial dispute, shipwreck, shortage or restriction of power supply, epidemics, quarantine and plague

(e)     earthquake, landslide, volcanic activity, fire, flood or inundation, tidal wave, typhoon or cyclone, hurricane, storm, lightning, or other inclement weather condition, nuclear and pressure waves or other natural or physical disaster

(f)     shortage of labor, materials or utilities where caused by circumstances that are themselves Force Majeure.

37.2   If either Party is prevented, hindered or delayed from or in performing any of its obligations under the Contract by an event of Force Majeure, then it shall notify the other in writing of the occurrence of such event and the circumstances thereof within fourteen (14) days after the occurrence of such event.

37.3   The Party who has given such notice shall be excused from the performance or punctual performance of its obligations under the Contract for so long as the relevant event of Force Majeure continues and to the extent that such Party’s performance is prevented, hindered or delayed.  The Time for Completion shall be extended in accordance with GCC Clause 40.

37.4   The Party or Parties affected by the event of Force Majeure shall use reasonable efforts to mitigate the effect thereof upon its or their performance of the Contract and to fulfill its or their obligations under the Contract, but without prejudice to either Party’s right to terminate the Contract under GCC Sub-Clauses 37.6 and 38.5.

37.5

          No delay or nonperformance by either Party hereto caused by the occurrence of any event of Force Majeure shall

(a)     constitute a default or breach of the Contract, or

(b)     give rise to any claim for damages or additional cost or expense occasioned thereby, subject to GCC Sub-Clauses 32.2, 38.3 and 38.4

if and to the extent that such delay or nonperformance is caused by the occurrence of an event of Force Majeure.

37.6   If the performance of the Contract is substantially prevented, hindered or delayed for a single period of more than sixty (60) days or an aggregate period of more than one hundred and twenty (120) days on account of one or more events of Force Majeure during the currency of the Contract, the Parties will attempt to develop a mutually satisfactory solution, failing which either Party may terminate the Contract by giving a notice to the other, but without prejudice to either Party’s right to terminate the Contract under GCC Sub-Clause 38.5.

37.7   In the event of termination pursuant to GCC Sub-Clause 37.6, the rights and obligations of the Employer and the Contractor shall be as specified in GCC Sub-Clauses 42.1.2 and 42.1.3.

37.8   Notwithstanding GCC Sub-Clause 37.5, Force Majeure shall not apply to any obligation of the Employer to make payments to the Contractor herein.

38.  War Risks

38.1   “War Risks” shall mean any event specified in paragraphs (a) and (b) of GCC Sub-Clause 37.1 and any explosion or impact of any mine, bomb, shell, grenade or other projectile, missile, munitions or explosive of war, occurring or existing in or near the country (or countries) where the Site is located.

38.2   Notwithstanding anything contained in the Contract, the Contractor shall have no liability whatsoever for or with respect to

(a)     destruction of or damage to Facilities, Plant, or any part thereof;

(b)     destruction of or damage to property of the Employer or any third Party; or

(c)     injury or loss of life

if such destruction, damage, injury or loss of life is caused by any War Risks, and the Employer shall indemnify and hold the Contractor harmless from and against any and all claims, liabilities, actions, lawsuits, damages, costs, charges or expenses arising in consequence of or in connection with the same.

38.3   If the Facilities or any Plant or Contractor’s Equipment or any other property of the Contractor used or intended to be used for the purposes of the Facilities shall sustain destruction or damage by reason of any War Risks, the Employer shall pay the Contractor for

(a)     any part of the Facilities or the Plant so destroyed or damaged to the extent not already paid for by the Employer

          and so far as may be required by the Employer, and as may be necessary for completion of the Facilities

(b)     replacing or making good any Contractor’s Equipment or other property of the Contractor so destroyed or damaged

(c)     replacing or making good any such destruction or damage to the Facilities or the Plant or any part thereof .

If the Employer does not require the Contractor to replace or make good any such destruction or damage to the Facilities, the Employer shall either request a change in accordance with GCC Clause 39, excluding the performance of that part of the Facilities thereby destroyed or damaged or, where the loss, destruction or damage affects a substantial part of the Facilities, shall terminate the Contract, pursuant to GCC Sub-Clause 42.1.

If the Employer requires the Contractor to replace or make good on any such destruction or damage to the Facilities, the Time for Completion shall be extended in accordance with GCC 40.

38.4   Notwithstanding anything contained in the Contract, the Employer shall pay the Contractor for any increased costs or incidentals to the execution of the Contract that are in any way attributable to, consequent on, resulting from, or in any way connected with any War Risks, provided that the Contractor shall as soon as practicable notify the Employer in writing of any such increased cost.

38.5   If during the performance of the Contract any War Risks shall occur that financially or otherwise materially affect the execution of the Contract by the Contractor, the Contractor shall use its reasonable efforts to execute the Contract with due and proper consideration given to the safety of its and its Subcontractors’ personnel engaged in the work on the Facilities, provided, however, that if the execution of the work on the Facilities becomes impossible or is substantially prevented for a single period of more than sixty (60) days or an aggregate period of more than one hundred and twenty (120) days on account of any War Risks, the Parties will attempt to develop a mutually satisfactory solution, failing which either Party may terminate the Contract by giving a notice to the other.

38.6   In the event of termination pursuant to GCC Sub-Clauses 38.3 or 38.5, the rights and obligations of the Employer and the Contractor shall be specified in GCC Sub-Clauses 42.1.2 and 42.1.3.

  1. Change in Contract Elements

39.  Change in the Facilities

39.1   Introducing a Change

39.1.1 Subject to GCC Sub-Clauses 39.2.5 and 39.2.7, the Employer shall have the right to propose, and subsequently require, that the Project Manager order the Contractor from time to time during the performance of the Contract to make any change, modification, addition or deletion to, in or from the Facilities hereinafter called “Change”, provided that such Change falls within the general scope of the Facilities and does not constitute unrelated work and that it is technically practicable, taking into account both the state of advancement of the Facilities and the technical compatibility of the Change envisaged with the nature of the Facilities as specified in the Contract.

39.1.2 Value Engineering: The Contractor may prepare, at its own cost, a value engineering proposal at any time during the performance of the contract. The value engineering proposal shall, at a minimum, include the following;

  1. the proposed change(s), and a description of the difference to the existing contract requirements;
  2. a full cost/benefit analysis of the proposed change(s) including a description and estimate of costs (including life cycle costs) the Employer may incur in implementing the value engineering proposal; and
  3. a description of any effect(s) of the change on performance/functionality.

The Employer may accept the value engineering proposal if the proposal demonstrates benefits that:

  1. accelerates the delivery period; or
  2. reduces the Contract Price or the life cycle costs to the Employer; or
  3. improves the quality, efficiency, safety or sustainability of the Facilities; or
  4. yields any other benefits to the Employer,

without compromising the necessary functions of the Facilities.

If the value engineering proposal is approved by the Employer and results in:

  1. a reduction of the Contract Price; the amount to be paid to the Contractor shall be the percentage specified in the PCC of the reduction in the Contract Price; or
  2. an increase in the Contract Price; but results in a reduction in life cycle costs due to any benefit described in (a) to (d) above, the amount to be paid to the Contractor shall be the full increase in the Contract Price.

39.1.3 Notwithstanding GCC Sub-Clauses 39.1.1 and 39.1.2, no change made necessary because of any default of the Contractor in the performance of its obligations under the Contract shall be deemed to be a Change, and such change shall not result in any adjustment of the Contract Price or the Time for Completion.

39.1.4 The procedure on how to proceed with and execute Changes is specified in GCC Sub-Clauses 39.2 and 39.3, and further details and forms are provided in the Employer’s Requirements (Forms and Procedures).

39.2   Changes Originating from Employer

39.2.1 If the Employer proposes a Change pursuant to GCC Sub-Clause 39.1.1, it shall send to the Contractor a “Request for Change Proposal,” requiring the Contractor to prepare and furnish to the Project Manager as soon as reasonably practicable a “Change Proposal,” which shall include the following:

(a)       brief description of the Change

(b)       effect on the Time for Completion

(c)       estimated cost of the Change

(d)       effect on Functional Guarantees (if any)

(e)       effect on the Facilities

(f)       effect on any other provisions of the Contract: and

(g)      any additional documents as specified in the PCC.

39.2.2 Prior to preparing and submitting the “Change Proposal,” the Contractor shall submit to the Project Manager an “Estimate for Change Proposal,” which shall be an estimate of the cost of preparing and submitting the Change Proposal.

           Upon receipt of the Contractor’s Estimate for Change Proposal, the Employer shall do one of the following:

(a)       accept the Contractor’s estimate with instructions to the Contractor to proceed with the preparation of the Change Proposal

(b)       advise the Contractor of any part of its Estimate for Change Proposal that is unacceptable and request the Contractor to review its estimate

(c)       advise the Contractor that the Employer does not intend to proceed with the Change.

39.2.3 Upon receipt of the Employer’s instruction to proceed under GCC Sub-Clause 39.2.2 (a), the Contractor shall, with proper expedition, proceed with the preparation of the Change Proposal, in accordance with GCC Sub-Clause 39.2.1.

39.2.4 The pricing of any Change shall, as far as practicable, be calculated in accordance with the rates and prices included in the Contract.  If such rates and prices are inequitable, the Parties thereto shall agree on specific rates for the valuation of the Change.

39.2.5 If before or during the preparation of the Change Proposal it becomes apparent that the aggregate effect of compliance therewith and with all other Change Orders that have already become binding upon the Contractor under this GCC Clause 39 would be to increase or decrease the Contract Price as originally set forth in Article 2 (Contract Price) of the Contract Agreement by more than fifteen percent (15%), the Contractor may give a written notice of objection thereto prior to furnishing the Change Proposal as aforesaid.  If the Employer accepts the Contractor’s objection, the Employer shall withdraw the proposed Change and shall notify the Contractor in writing thereof.

The Contractor’s failure to so object shall neither affect its right to object to any subsequent requested Changes or Change Orders herein, nor affect its right to take into account, when making such subsequent objection, the percentage increase or decrease in the Contract Price that any Change not objected to by the Contractor represents.

39.2.6 Upon receipt of the Change Proposal, the Employer and the Contractor shall mutually agree upon all matters therein contained.  Within fourteen (14) days after such agreement, the Employer shall, if it intends to proceed with the Change, issue the Contractor with a Change Order.

If the Employer is unable to reach a decision within fourteen (14) days, it shall notify the Contractor with details of when the Contractor can expect a decision.

If the Employer decides not to proceed with the Change for whatever reason, it shall, within the said period of fourteen (14) days, notify the Contractor accordingly.  Under such circumstances, the Contractor shall be entitled to reimbursement of all costs reasonably incurred by it in the preparation of the Change Proposal, provided that these do not exceed the amount given by the Contractor in its Estimate for Change Proposal submitted in accordance with GCC Sub-Clause 39.2.2.

39.2.7 If the Employer and the Contractor cannot reach agreement on the price for the Change, an equitable adjustment to the Time for Completion, or any other matters identified in the Change Proposal, the Employer may nevertheless instruct the Contractor to proceed with the Change by issue of a “Pending Agreement Change Order.”

Upon receipt of a Pending Agreement Change Order, the Contractor shall immediately proceed with effecting the Changes covered by such Order.  The Parties shall thereafter attempt to reach agreement on the outstanding issues under the Change Proposal.

If the Parties cannot reach agreement within sixty (60) days from the date of issue of the Pending Agreement Change Order, then the matter may be referred to the Dispute Board in accordance with the provisions of GCC Sub-Clause 46.1.

39.3   Changes Originating from Contractor

39.3.1 If the Contractor proposes a Change pursuant to GCC Sub-Clause 39.1.2, the Contractor shall submit to the Project Manager a written “Application for Change Proposal,” giving reasons for the proposed Change and including the information specified in GCC Sub-Clause 39.1.2.

Upon receipt of the Application for Change Proposal, the Parties shall follow the procedures outlined in GCC Sub-Clauses 39.2.6 and 39.2.7.  However, the Contractor shall not be entitled to recover the costs of preparing the Application for Change Proposal.

40.  Extension of Time for Completion

40.1   The Time(s) for Completion specified in the PCC pursuant to GCC Sub-Clause 8.2 shall be extended if the Contractor is delayed or impeded in the performance of any of its obligations under the Contract by reason of any of the following:

(a)     any Change in the Facilities as provided in GCC Clause 39

(b)     any occurrence of Force Majeure as provided in GCC Clause 37, unforeseen conditions as provided in GCC Clause 35, or other occurrence of any of the matters specified or referred to in paragraphs (a), (b) and (c) of GCC Sub-Clause 32.2

(c)     any suspension order given by the Employer under GCC Clause 41 hereof or reduction in the rate of progress pursuant to GCC Sub-Clause 41.2 or

(d)     any changes in laws and regulations as provided in GCC Clause 36 or

(e)     any default or breach of the Contract by the Employer, Appendix to the Contract Agreement titled ,or any activity, act or omission of the Employer, or the Project Manager, or any other contractors employed by the Employer, or

  1. any delay on the part of a Subcontractor, provided such delay is due to a cause for which the Contractor himself would have been entitled to an extension of time under this sub-clause, or
  2. delays attributable to the Employer or caused by customs, or
  3. any other matter specifically mentioned in the Contract

by such period as shall be fair and reasonable in all the circumstances and as shall fairly reflect the delay or impediment sustained by the Contractor.

40.2   Except where otherwise specifically provided in the Contract, the Contractor shall submit to the Project Manager a notice of a claim for an extension of the Time for Completion, together with particulars of the event or circumstance justifying such extension as soon as reasonably practicable after the commencement of such event or circumstance.  As soon as reasonably practicable after receipt of such notice and supporting particulars of the claim, the Employer and the Contractor shall agree upon the period of such extension.  In the event that the Contractor does not accept the Employer’s estimate of a fair and reasonable time extension, the Contractor shall be entitled to refer the matter to a Dispute Board, pursuant to GCC Sub-Clause 46.1.

40.3 The Contractor shall at all times use its reasonable efforts to minimize any delay in the performance of its obligations under the Contract.

40.4  In all cases where the Contractor has given a notice of a claim for an extension of time under GCC 40.2, the Contractor shall consult with the Project Manager in order to determine the steps (if any) which can be taken to overcome or minimize the actual or anticipated delay. The Contractor shall there after comply with all reasonable instructions which the Project Manager shall give in order to minimize such delay. If compliance with such instructions shall cause the Contractor to incur extra costs and the Contractor is entitled to an extension of time under GCC 40.1, the amount of such extra costs shall be added to the Contract Price.

41.  Suspension

41.1   The Employer may request the Project Manager, by notice to the Contractor, to order the Contractor to suspend performance of any or all of its obligations under the Contract.  Such notice shall specify the obligation of which performance is to be suspended, the effective date of the suspension and the reasons therefor.  The Contractor shall thereupon suspend performance of such obligation, except those obligations necessary for the care or preservation of the Facilities, until ordered in writing to resume such performance by the Project Manager.

If, by virtue of a suspension order given by the Project Manager, other than by reason of the Contractor’s default or breach of the Contract, the Contractor’s performance of any of its obligations is suspended for an aggregate period of more than ninety (90) days, then at any time thereafter and provided that at that time such performance is still suspended, the Contractor may give a notice to the Project Manager requiring that the Employer shall, within twenty-eight (28) days of receipt of the notice, order the resumption of such performance or request and subsequently order a change in accordance with GCC Clause 39, excluding the performance of the suspended obligations from the Contract.

If the Employer fails to do so within such period, the Contractor may, by a further notice to the Project Manager, elect to treat the suspension, where it affects a part only of the Facilities, as a deletion of such part in accordance with GCC Clause 39 or, where it affects the whole of the Facilities, as termination of the Contract under GCC Sub-Clause 42.1.

41.2   If

(a)     the Employer has failed to pay the Contractor any sum due under the Contract within the specified period, has failed to approve any invoice or supporting documents without just cause pursuant to the  Appendix to the Contract Agreement titled Terms and Procedures of Payment, or commits a substantial breach of the Contract, the Contractor may give a notice to the Employer that requires payment of such sum, with interest thereon as stipulated in GCC Sub-Clause 12.3, requires approval of such invoice or supporting documents, or specifies the breach and requires the Employer to remedy the same, as the case may be.  If the Employer fails to pay such sum together with such interest, fails to approve such invoice or supporting documents or give its reasons for withholding such approval, or fails to remedy the breach or take steps to remedy the breach within fourteen (14) days after receipt of the Contractor’s notice or

(b)     the Contractor is unable to carry out any of its obligations under the Contract for any reason attributable to the Employer, including but not limited to the Employer’s failure to provide possession of or access to the Site or other areas in accordance with GCC Sub-Clause 10.2, or failure to obtain any governmental permit necessary for the execution and/or completion of the Facilities,

then the Contractor may by fourteen (14) days’ notice to the Employer suspend performance of all or any of its obligations under the Contract, or reduce the rate of progress.

41.3   If the Contractor’s performance of its obligations is suspended or the rate of progress is reduced pursuant to this GCC Clause 41, then the Time for Completion shall be extended in accordance with GCC Sub-Clause 40.1, and any and all additional costs or expenses incurred by the Contractor as a result of such suspension or reduction shall be paid by the Employer to the Contractor in addition to the Contract Price, except in the case of suspension order or reduction in the rate of progress by reason of the Contractor’s default or breach of the Contract.

41.4   During the period of suspension, the Contractor shall not remove from the Site any Plant, any part of the Facilities or any Contractor’s Equipment, without the prior written consent of the Employer.

42.  Termination

42.1   Termination for Employer’s Convenience

42.1.1 The Employer may at any time terminate the Contract for any reason by giving the Contractor a notice of termination that refers to this GCC Sub-Clause 42.1.

42.1.2 Upon receipt of the notice of termination under GCC Sub-Clause 42.1.1, the Contractor shall either immediately or upon the date specified in the notice of termination

(a)     cease all further work, except for such work as the Employer may specify in the notice of termination for the sole purpose of protecting that part of the Facilities already executed, or any work required to leave the Site in a clean and safe condition

(b)     terminate all subcontracts, except those to be assigned to the Employer pursuant to paragraph (d) (ii) below

(c)     remove all Contractor’s Equipment from the Site, repatriate the Contractor’s Personnel from the Site, remove from the Site any wreckage, rubbish and debris of any kind, and leave the whole of the Site in a clean and safe condition, and

(d)     subject to the payment specified in GCC Sub-Clause 42.1.3,

(i)      deliver to the Employer the parts of the Facilities executed by the Contractor up to the date of termination

(ii)    to the extent legally possible, assign to the Employer all right, title and benefit of the Contractor to the Facilities and to the Plant as of the date of termination, and, as may be required by the Employer, in any subcontracts concluded between the Contractor and its Subcontractors; and

(iii)   deliver to the Employer all non-proprietary drawings, specifications and other documents prepared by the Contractor or its Subcontractors as at the date of termination in connection with the Facilities.

42.1.3 In the event of termination of the Contract under GCC Sub-Clause 42.1.1, the Employer shall pay to the Contractor the following amounts:

(a)     the Contract Price, properly attributable to the parts of the Facilities executed by the Contractor as of the date of termination

(b)     the costs reasonably incurred by the Contractor in the removal of the Contractor’s Equipment from the Site and in the repatriation of the Contractor’s Personnel

(c)     any amounts to be paid by the Contractor to its Subcontractors in connection with the termination of any subcontracts, including any cancellation charges

(d)     costs incurred by the Contractor in protecting the Facilities and leaving the Site in a clean and safe condition pursuant to paragraph (a) of GCC Sub-Clause 42.1.2

(e)     the cost of satisfying all other obligations, commitments and claims that the Contractor may in good faith have undertaken with third Parties in connection with the Contract and that are not covered by paragraphs (a) through (d) above.

42.2   Termination for Contractor’s Default

42.2.1 The Employer, without prejudice to any other rights or remedies it may possess, may terminate the Contract forthwith in the following circumstances by giving a notice of termination and its reasons therefor to the Contractor, referring to this GCC Sub-Clause 42.2:

(a)     if the Contractor becomes bankrupt or insolvent, has a receiving order issued against it, compounds with its creditors, or, if the Contractor is a corporation, a resolution is passed or order is made for its winding up, other than a voluntary liquidation for the purposes of amalgamation or reconstruction, a receiver is appointed over any part of its undertaking or assets, or if the Contractor takes or suffers any other analogous action in consequence of debt

(b)     if the Contractor assigns or transfers the Contract or any right or interest therein in violation of the provision of GCC Clause 43.

(c)     if the Contractor, in the judgment of the Employer has engaged in Fraud and Corruption, as defined in   paragrpah 2.2 a. of Appendix B to the GCC, in competing for or in executing the Contract.

42.2.2 If the Contractor

(a)     has abandoned or repudiated the Contract

(b)     has without valid reason failed to commence work on the Facilities promptly or has suspended, other than pursuant to GCC Sub-Clause 41.2, the progress of Contract performance for more than twenty-eight (28) days after receiving a written instruction from the Employer to proceed

(c)     persistently fails to execute the Contract in accordance with the Contract or persistently neglects to carry out its obligations under the Contract without just cause

(d)     refuses or is unable to provide sufficient materials, services or labor to execute and complete the Facilities in the manner specified in the program furnished under GCC Sub-Clause 18.2  at rates of progress that give reasonable assurance to the Employer that the Contractor can attain Completion of the Facilities by the Time for Completion as extended,

          then the Employer may, without prejudice to any other rights it may possess under the Contract, give a notice to the Contractor stating the nature of the default and requiring the Contractor to remedy the same.  If the Contractor fails to remedy or to take steps to remedy the same within fourteen (14) days of its receipt of such notice, then the Employer may terminate the Contract forthwith by giving a notice of termination to the Contractor that refers to this GCC Sub-Clause 42.2.

42.2.3 Upon receipt of the notice of termination under GCC Sub-Clauses 42.2.1 or 42.2.2, the Contractor shall, either immediately or upon such date as is specified in the notice of termination,

(a)     cease all further work, except for such work as the Employer may specify in the notice of termination for the sole purpose of protecting that part of the Facilities already executed, or any work required to leave the Site in a clean and safe condition

(b)     terminate all subcontracts, except those to be assigned to the Employer pursuant to paragraph (d) below

(c)     deliver to the Employer the parts of the Facilities executed by the Contractor up to the date of termination

(d)     to the extent legally possible, assign to the Employer all right, title and benefit of the Contractor to the  Facilities and to the Plant as of the date of termination, and, as may be required by the Employer, in any subcontracts concluded between the Contractor and its Subcontractors

(e)     deliver to the Employer all drawings, specifications and other documents prepared by the Contractor or its Subcontractors as of the date of termination in connection with the Facilities.

42.2.4 The Employer may enter upon the Site, expel the Contractor, and complete the Facilities itself or by employing any third Party.  The Employer may, to the exclusion of any right of the Contractor over the same, take over and use with the payment of a fair rental rate to the Contractor, with all the maintenance costs to the account of the Employer and with an indemnification by the Employer for all liability including damage or injury to persons arising out of the Employer’s use of such equipment, any Contractor’s Equipment owned by the Contractor and on the Site in connection with the Facilities for such reasonable period as the Employer considers expedient for the supply and installation of the Facilities.

Upon completion of the Facilities or at such earlier date as the Employer thinks appropriate, the Employer shall give notice to the Contractor that such Contractor’s Equipment will be returned to the Contractor at or near the Site and shall return such Contractor’s Equipment to the Contractor in accordance with such notice.  The Contractor shall thereafter without delay and at its cost remove or arrange removal of the same from the Site.

42.2.5 Subject to GCC Sub-Clause 42.2.6, the Contractor shall be entitled to be paid the Contract Price attributable to the Facilities executed as of the date of termination, the value of any unused or partially used Plant on the Site, and the costs, if any, incurred in protecting the Facilities and in leaving the Site in a clean and safe condition pursuant to paragraph (a) of GCC Sub-Clause 42.2.3.  Any sums due the Employer from the Contractor accruing prior to the date of termination shall be deducted from the amount to be paid to the Contractor under this Contract.

42.2.6 If the Employer completes the Facilities, the cost of completing the Facilities by the Employer shall be determined.

If the sum that the Contractor is entitled to be paid, pursuant to GCC Sub-Clause 42.2.5, plus the reasonable costs incurred by the Employer in completing the Facilities, exceeds the Contract Price, the Contractor shall be liable for such excess.

If such excess is greater than the sums due the Contractor under GCC Sub-Clause 42.2.5, the Contractor shall pay the balance to the Employer, and if such excess is less than the sums due the Contractor under GCC Sub-Clause 42.2.5, the Employer shall pay the balance to the Contractor.

The Employer and the Contractor shall agree, in writing, on the computation described above and the manner in which any sums shall be paid.

42.3   Termination by the Contractor

42.3.1 If

(a)    the Employer has failed to pay the Contractor any sum due under the Contract within the specified period, has failed to approve any invoice or supporting documents without just cause pursuant to the  Appendix to the Contract Agreement titled Terms and Procedures of Payment, or commits a substantial breach of the Contract, the Contractor may give a notice to the Employer that requires payment of such sum, with interest thereon as stipulated in GCC Sub-Clause 12.3, requires approval of such invoice or supporting documents, or specifies the breach and requires the Employer to remedy the same, as the case may be.  If the Employer fails to pay such sum together with such interest, fails to approve such invoice or supporting documents or give its reasons for withholding such approval, fails to remedy the breach or take steps to remedy the breach within fourteen (14) days after receipt of the Contractor’s notice, or

(b)    the Contractor is unable to carry out any of its obligations under the Contract for any reason attributable to the Employer, including but not limited to the Employer’s failure to provide possession of or access to the Site or other areas or failure to obtain any governmental permit necessary for the execution and/or completion of the Facilities,

then the Contractor may give a notice to the Employer thereof, and if the Employer has failed to pay the outstanding sum, to approve the invoice or supporting documents, to give its reasons for withholding such approval, or to remedy the breach within twenty-eight (28) days of such notice, or if the Contractor is still unable to carry out any of its obligations under the Contract for any reason attributable to the Employer within twenty-eight (28) days of the said notice, the Contractor may by a further notice to the Employer referring to this GCC Sub-Clause 42.3.1, forthwith terminate the Contract.

42.3.2 The Contractor may terminate the Contract forthwith by giving a notice to the Employer to that effect, referring to this GCC Sub-Clause 42.3.2, if the Employer becomes bankrupt or insolvent, has a receiving order issued against it, compounds with its creditors, or, being a corporation, if a resolution is passed or order is made for its winding up (other than a voluntary liquidation for the purposes of amalgamation or reconstruction), a receiver is appointed over any part of its undertaking or assets, or if the Employer takes or suffers any other analogous action in consequence of debt.

42.3.3 If the Contract is terminated under GCC Sub-Clauses 42.3.1 or 42.3.2, then the Contractor shall immediately

(a)     cease all further work, except for such work as may be necessary for the purpose of protecting that part of the Facilities already executed, or any work required to leave the Site in a clean and safe condition

(b)     terminate all subcontracts, except those to be assigned to the Employer pursuant to paragraph (d) (ii)

(c)     remove all Contractor’s Equipment from the Site and repatriate the Contractor’s Personnel from the Site, and

(d)     subject to the payment specified in GCC Sub-Clause 42.3.4,

(i)      deliver to the Employer the parts of the Facilities executed by the Contractor up to the date of termination

(ii)    to the extent legally possible, assign to the Employer all right, title and benefit of the Contractor to the Facilities and to the Plant as of the date of termination, and, as may be required by the Employer, in any subcontracts concluded between the Contractor and its Subcontractors, and

(iii)   deliver to the Employer all drawings, specifications and other documents prepared by the Contractor or its Subcontractors as of the date of termination in connection with the Facilities.

42.3.4 If the Contract is terminated under GCC Sub-Clauses 42.3.1 or 42.3.2, the Employer shall pay to the Contractor all payments specified in GCC Sub-Clause 42.1.3, and reasonable compensation for all loss, except for loss of profit, or damage sustained by the Contractor arising out of, in connection with or in consequence of such termination.

42.3.5 Termination by the Contractor pursuant to this GCC Sub-Clause 42.3 is without prejudice to any other rights or remedies of the Contractor that may be exercised in lieu of or in addition to rights conferred by GCC Sub-Clause 42.3.

42.4   In this GCC Clause 42, the expression “Facilities executed” shall include all work executed, Installation Services provided, and all Plant acquired, or subject to a legally binding obligation to purchase, by the Contractor and used or intended to be used for the purpose of the Facilities, up to and including the date of termination.

42.5   In this GCC Clause 42, in calculating any monies due from the Employer to the Contractor, account shall be taken of any sum previously paid by the Employer to the Contractor under the Contract, including any advance payment paid pursuant to the Appendix to the Contract Agreement titled Terms and Procedures of Payment.

43.  Assignment

43.1   Neither the Employer nor the Contractor shall, without the express prior written consent of the other Party, which consent shall not be unreasonably withheld, assign to any third Party the Contract or any part thereof, or any right, benefit, obligation or interest therein or thereunder, except that the Contractor shall be entitled to assign either absolutely or by way of charge any monies due and payable to it or that may become due and payable to it under the Contract.

44. Export Restrictions

44.1   Notwithstanding any obligation under the Contract to complete all export formalities, any export restrictions attributable to the Employer, to the country of the Employer or to the use of the Plant and Installation Services to be supplied which arise from trade regulations from a country supplying those Plant and Installation Services, and which substantially impede the Contractor from meeting its obligations under the Contract, shall release the Contractor from the obligation to provide deliveries or services, always provided, however, that the Contractor can demonstrate to the satisfaction of the Employer and of the Bank that it has completed all formalities in a timely manner, including applying for permits, authorizations and licenses necessary for the export of the Plant and Installation Services under the terms of the Contract.  Termination of the Contract on this basis shall be for the Employer’s convenience pursuant to Sub-Clause 42.1.

  1. Claims, Disputes and Arbitration

45.  Contractor’s Claims

45.1   If the Contractor considers himself to be entitled to any extension of the Time for Completion and/or any additional payment, under any Clause of these Conditions or otherwise in connection with the Contract, the Contractor shall submit a notice to the Project Manager, describing the event or circumstance giving rise to the claim. The notice shall be given as soon as practicable, and not later than 28 days after the Contractor became aware, or should have become aware, of the event or circumstance.

If the Contractor fails to give notice of a claim within such period of 28 days, the Time for Completion shall not be extended, the Contractor shall not be entitled to additional payment, and the Employer shall be discharged from all liability in connection with the claim. Otherwise, the following provisions of this Sub-Clause shall apply.

The Contractor shall also submit any other notices which are required by the Contract, and supporting particulars for the claim, all as relevant to such event or circumstance.

The Contractor shall keep such contemporary records as may be necessary to substantiate any claim, either on the Site or at another location acceptable to the Project Manager. Without admitting the Employer’s liability, the Project Manager may, after receiving any notice under this Sub-Clause, monitor the record-keeping and/or instruct the Contractor to keep further contemporary records. The Contractor shall permit the Project Manager to inspect all these records, and shall (if instructed) submit copies to the Project Manager.

Within 42 days after the Contractor became aware (or should have become aware) of the event or circumstance giving rise to the claim, or within such other period as may be proposed by the Contractor and approved by the Project Manager, the Contractor shall send to the Project Manager a fully detailed claim which includes full supporting particulars of the basis of the claim and of the extension of time and/or additional payment claimed. If the event or circumstance giving rise to the claim has a continuing effect:

  1. this fully detailed claim shall be considered as interim;
  2. the Contractor shall send further interim claims at monthly intervals, giving the accumulated delay and/or amount claimed, and such further particulars as the Project Manager may reasonably require; and
  3. the Contractor shall send a final claim within 28 days after the end of the effects resulting from the event or circumstance, or within such other period as may be proposed by the Contractor and approved by the Project Manager.

Within 42 days after receiving a claim or any further particulars supporting a previous claim, or within such other period as may be proposed by the Project Manager and approved by the Contractor, the Project Manager shall respond with approval, or with disapproval and detailed comments. He may also request any necessary further particulars, but shall nevertheless give his response on the principles of the claim within such time.

Each Payment Certificate shall include such amounts for any claim as have been reasonably substantiated as due under the relevant provision of the Contract. Unless and until the particulars supplied are sufficient to substantiate the whole of the claim, the Contractor shall only be entitled to payment for such part of the claim as he has been able to substantiate.

The Project Manager shall agree with the Contractor or estimate: (i) the extension (if any) of the Time for Completion (before or after its expiry) in accordance with GCC Clause 40, and/or (ii) the additional payment (if any) to which the Contractor is entitled under the Contract.

The requirements of this Sub-Clause are in addition to those of any other Sub-Clause which may apply to a claim. If the Contractor fails to comply with this or another Sub-Clause in relation to any claim, any extension of time and/or additional payment shall take account of the extent (if any) to which the failure has prevented or prejudiced proper investigation of the claim, unless the claim is excluded under the second paragraph of this Sub-Clause.

In the event that the Contractor and the Employer cannot agree on any matter relating to a claim, either Party may refer the matter to the Dispute Board pursuant to GCC 46 hereof.

46. Disputes and Arbitration

46.1   Appointment of the Dispute Board

Disputes shall be referred to a DB for decision in accordance with GCC Sub-Clause 46.3. The Parties shall appoint a DB by the date stated in the PCC.

The DB shall comprise, as stated in the PCC, either one or three suitably qualified persons (“the members”), each of whom shall meet the criteria set forth in Sub-Clause 3 of Appendix A- General Conditions of Dispute Board Agreement. If the number is not so stated and the Parties do not agree otherwise, the DB shall comprise three persons, one of whom shall serve as chairman.

If the Contract is with a foreign Contractor, the DB members shall not have the same nationality as the Employer or the Contractor.

If the Parties have not jointly appointed the DB 21 days before the date stated in the PCC and the DB is to comprise three persons, each Party shall nominate one member for the approval of the other Party. The first two members shall recommend and the Parties shall agree upon the third member, who shall act as chairman.

However, if a list of potential members is included in the PCC, the members shall be selected from those on the list, other than anyone who is unable or unwilling to accept appointment to the DB.

The agreement between the Parties and either the sole member or each of the three members shall incorporate by reference the General Conditions of Dispute Board Agreement contained in the Appendix to these General Conditions, with such amendments as are agreed between them.

The DB shall be deemed to be constituted on the date the Parties and the sole member or the three members (as the case may be) of the DB have all signed a DB agreement.

The terms of the remuneration of either the sole member or each of the three members, including the remuneration of any expert whom the DB consults, shall be mutually agreed upon by the Parties when agreeing the terms of appointment of the member or such expert (as the case may be). Each Party shall be responsible for paying one-half of this remuneration.

If a member declines to act or is unable to act as a result of death, disability, resignation or termination of appointment, a replacement shall be appointed in the same manner as the replaced person was required to have been nominated or agreed upon, as described in this Sub-Clause.

The appointment of any member may be terminated by mutual agreement of both Parties, but not by the Employer or the Contractor acting alone. Unless otherwise agreed by both Parties, the appointment of the DB (including each member) shall expire when the Operational Acceptance Certificate has been issued in accordance with GCC Sub-Clause 25.3.

 

46.2   Failure to Agree on the Composition of the Dispute Board

If any of the following conditions apply, namely:

  1. the Parties fail to agree upon the appointment of the sole member of the DB by the date stated in the first paragraph of GCC Sub-Clause 46.1,
  2. either Party fails to nominate a member (for approval by the other Party) of a DB of three persons by such date,
  3. the Parties fail to agree upon the appointment of the third member (to act as chairman) of the DB by such date, or
  4. the Parties fail to agree upon the appointment of a replacement person within 42 days after the date on which the sole member or one of the three members declines to act or is unable to act as a result of death, disability, resignation or termination of appointment,

then the appointing entity or official named in the PCC shall, upon the request of either or both of the Parties and after due consultation with both Parties, appoint this member of the DB. This appointment shall be final and conclusive. Each Party shall be responsible for paying one-half of the remuneration of the appointing entity or official.

 

46.3   Obtaining Dispute Board’s Decision

If a dispute (of any kind whatsoever) arises between the Parties in connection with the performance of the Contract, including any dispute as to any certificate, determination, instruction, opinion or valuation of the Project Manager, either Party may refer the dispute in writing to the DB for its decision, with copies to the other Party and the Project Manager. Such reference shall state that it is given under this Sub-Clause.

For a DB of three persons, the DB shall be deemed to have received such reference on the date when it is received by the chairman of the DB.

Both Parties shall promptly make available to the DB all such additional information, further access to the Site, and appropriate facilities, as the DB may require for the purposes of making a decision on such dispute. The DB shall be deemed to be not acting as arbitrator(s).

Within 84 days after receiving such reference, or within such other period as may be proposed by the DB and approved by both Parties, the DB shall give its decision, which shall be reasoned and shall state that it is given under this Sub-Clause. The decision shall be binding on both Parties, who shall promptly give effect to it unless and until it shall be revised in an amicable settlement or an arbitral award as described below. Unless the Contract has already been abandoned, repudiated or terminated, the Contractor shall continue with the performance of the Facilities in accordance with the Contract.

If either Party is dissatisfied with the DB’s decision, then either Party may, within 28 days after receiving the decision, give notice to the other Party of its dissatisfaction and intention to commence arbitration. If the DB fails to give its decision within the period of 84 days (or as otherwise approved) after receiving such reference, then either Party may, within 28 days after this period has expired, give notice to the other Party of its dissatisfaction and intention to commence arbitration.

In either event, this notice of dissatisfaction shall state that it is given under this Sub-Clause, and shall set out the matter in dispute and the reason(s) for dissatisfaction. Except as stated in GCC Sub-Clauses 46.6 and 46.7, neither Party shall be entitled to commence arbitration of a dispute unless a notice of dissatisfaction has been given in accordance with this Sub-Clause.

If the DB has given its decision as to a matter in dispute to both Parties, and no notice of dissatisfaction has been given by either Party within 28 days after it received the DB’s decision, then the decision shall become final and binding upon both Parties.

 

46.4   Amicable Settlement

Where notice of dissatisfaction has been given under GCC Sub-Clause 46.3 above, both Parties shall attempt to settle the dispute amicably before the commencement of arbitration. However, unless both Parties agree otherwise, arbitration may be commenced on or after the fifty-sixth day after the day on which notice of dissatisfaction and intention to commence arbitration was given, even if no attempt at amicable settlement has been made.

 

46.5   Arbitration

Unless indicated otherwise in the PCC, any dispute not settled amicably and in respect of which the DB’s decision (if any) has not become final and binding shall be finally settled by arbitration. Unless otherwise agreed by both Parties, arbitration shall be conducted as follows:

(a)     For contracts with foreign contractors:

unless otherwise specified in the PCC; the dispute shall be finally settled under the Rules of Arbitration of the International Chamber of Commerce; by one or three arbitrators appointed in accordance with these Rules. The place of arbitration shall be the neutral location stated in the PCC; and the arbitration shall be conducted in the ruling language stated in the PCC;

and

(b)     For contracts with domestic contractors, arbitration with proceedings conducted in accordance with the laws of the Employer’s Country.

The arbitrator(s) shall have full power to open up, review and revise any certificate, determination, instruction, opinion or valuation of the Project Manager, and any decision of the DB, relevant to the dispute. Nothing shall disqualify the Project Manager from being called as a witness and giving evidence before the arbitrator(s) on any matter whatsoever relevant to the dispute.

Neither Party shall be limited in the proceedings before the arbitrator(s) to the evidence or arguments previously put before the DB to obtain its decision, or to the reasons for dissatisfaction given in its notice of dissatisfaction. Any decision of the DB shall be admissible in evidence in the arbitration.

Arbitration may be commenced prior to or after completion of the Facilities. The obligations of the Parties, the Project Manager and the DB shall not be altered by reason of any arbitration being conducted during the progress of the execution of the Facilities.

 

46.6   Failure to Comply with Dispute Board’s Decision

In the event that a Party fails to comply with a DB decision which has become final and binding, then the other Party may, without prejudice to any other rights it may have, refer the failure itself to arbitration under GCC Sub-Clause 46.5. GCC Sub-Clauses 46.3 and 46.4 shall not apply to this reference.

 

46.7   Expiry of Dispute Board’s Appointment

If a dispute arises between the Parties in connection with the performance of the Contract, and there is no DB in place, whether by reason of the expiry of the DB’s appointment or otherwise:

(a)     GCC Sub-Clauses 46.3 and 46.4 shall not apply, and

(b)     the dispute may be referred directly to arbitration under GCC Sub-Clause 46.5

47. Cyber Security

 

47.1   Pursuant to the PCC, the Contractor including its Subcontractors/ suppliers/ manufacturers shall take all technical and organizational measures necessary to protect the information technology systems and data used in connection with the Contract. Without limiting the foregoing, the Contractor, including its Subcontractors/ suppliers/ manufacturers, shall use all reasonable efforts to establish, maintain, implement and comply with, reasonable information technology, information security, cyber security and data protection controls, policies and procedures, including oversight, access controls, encryption, technological and physical safeguards and business continuity/disaster recovery and security plans that are designed to protect against and prevent breach, destruction, loss, unauthorized distribution, use, access, disablement, misappropriation or modification, or other compromise or misuse of or relating to any information technology system or data used in connection with the Contract.

 

 

 

 

APPENDIX A

General Conditions of Dispute Board Agreement

1.       Definitions

Each “Dispute Board Agreement” is a tripartite agreement by and between:

the “Employer”;

the “Contractor”; and

the “Member” who is defined in the Dispute Board Agreement as being:

(i)      the sole member of the “DB” and, where this is the case, all references to the “Other Members” do not apply, or

(ii)     one of the three persons who are jointly called the “DB” (or “dispute board”) and, where this is the case, the other two persons are called the “Other Members”.

The Employer and the Contractor have entered (or intend to enter) into a contract, which is called the “Contract” and is defined in the Dispute Board Agreement, which incorporates this Appendix. In the Dispute Board Agreement, words and expressions which are not otherwise defined shall have the meanings assigned to them in the Contract.

2.       General Provisions

Unless otherwise stated in the Dispute Board Agreement, it shall take effect on the latest of the following dates:

(a)     the Commencement Date defined in the Contract,

(b)     when the Employer, the Contractor and the Member have each signed the Dispute Board Agreement, or

(c)     when the Employer, the Contractor and each of the Other Members (if any) have respectively each signed a dispute board agreement.

This employment of the Member is a personal appointment. At any time, the Member may give not less than 70 days’ notice of resignation to the Employer and to the Contractor, and the Dispute Board Agreement shall terminate upon the expiry of this period.

3.       Warranties

The Member warrants and agrees that he/she is and shall be impartial and independent of the Employer, the Contractor and the Project Manager. The Member shall promptly disclose, to each of them and to the Other Members (if any), any fact or circumstance which might appear inconsistent with his/her warranty and agreement of impartiality and independence.

  1. When appointing the Member, the Employer and the Contractor relied upon the Member’s representations that he/she is:has at least a bachelor’s degree in relevant disciplines such as law, engineering, construction management or contract management; 
  2. has at least ten years of experience in contract administration/management and dispute resolution, out of which at least five years of experience as an arbitrator or adjudicator in construction-related disputes;
  3. has received formal training as an adjudicator from an internationally recognized organization; 
  4. has experience and/or is knowledgeable in the type of work which the Contractor is to carry out under the Contract;
  5. has experience in the interpretation of construction and/or engineering contract documents; and
  6. is fluent in the language for communications defined in GCC Sub-Clause 5.3 (or the language as agreed between the Parties and the DB).

4.       General Obligations of the Member

The Member shall:

(a)     have no interest financial or otherwise in the Employer, the Contractor or the Project Manager, nor any financial interest in the Contract except for payment under the Dispute Board Agreement;

(b)     not previously have been employed as a consultant or otherwise by the Employer, the Contractor or the Project Manager, except in such circumstances as were disclosed in writing to the Employer and the Contractor before they signed the Dispute Board Agreement;

(c)     have disclosed in writing to the Employer, the Contractor and the Other Members (if any), before entering into the Dispute Board Agreement and to his/her best knowledge and recollection, any professional or personal relationships with any director, officer or employee of the Employer, the Contractor or the Project Manager, and any previous involvement in the overall project of which the Contract forms part;

(d)     not, for the duration of the Dispute Board Agreement, be employed as a consultant or otherwise by the Employer, the Contractor or the Project Manager, except as may be agreed in writing by the Employer, the Contractor and the Other Members (if any);

(e)     comply with the annexed procedural rules and with GCC Sub-Clause 46.3;

(f)     not give advice to the Employer, the Contractor, the Employer’s Personnel or the Contractor’s  Personnel concerning the conduct of the Contract, other than in accordance with the annexed procedural rules;

(g)     not while a Member enter into discussions or make any agreement with the Employer, the Contractor or the Project Manager regarding employment by any of them, whether as a consultant or otherwise, after ceasing to act under the Dispute Board Agreement;

(h)     ensure his/her availability for all site visits and hearings as are necessary;

(i)      become conversant with the Contract and with the progress of the Facilities (and of any other parts of the project of which the Contract forms part) by studying all documents received which shall be maintained in a current working file;

(j)      treat the details of the Contract and all the DB’s activities and hearings as private and confidential, and not publish or disclose them without the prior written consent of the Employer, the Contractor and the Other Members (if any); and

(k)     be available to give advice and opinions, on any matter relevant to the Contract when requested by both the Employer and the Contractor, subject to the agreement of the Other Members (if any).

5.       General Obligations of the Employer and the Contractor

The Employer, the Contractor, the Employer’s Personnel and the Contractor’s Personnel shall not request advice from or consultation with the Member regarding the Contract, otherwise than in the normal course of the DB’s activities under the Contract and the Dispute Board Agreement. The Employer and the Contractor shall be responsible for compliance with this provision, by the Employer’s Personnel and the Contractor’s  Personnel respectively.

The Employer and the Contractor undertake to each other and to the Member that the Member shall not, except as otherwise agreed in writing by the Employer, the Contractor, the Member and the Other Members (if any):

(a)     be appointed as an arbitrator in any arbitration under the Contract;

(b)     be called as a witness to give evidence concerning any dispute before arbitrator(s) appointed for any arbitration under the Contract; or

(c)     be liable for any claims for anything done or omitted in the discharge or purported discharge of the Member’s functions, unless the act or omission is shown to have been in bad faith.

The Employer and the Contractor hereby jointly and severally indemnify and hold the Member harmless against and from claims from which he is relieved from liability under the preceding paragraph.

Whenever the Employer or the Contractor refers a dispute to the DB under GCC Sub-Clause 46.3, which will require the Member to make a site visit and attend a hearing, the Employer or the Contractor shall provide appropriate security for a sum equivalent to the reasonable expenses to be incurred by the Member. No account shall be taken of any other payments due or paid to the Member.

6.       Payment

The Member shall be paid as follows, in the currency named in the Dispute Board Agreement:

(a)     a retainer fee per calendar month, which shall be considered as payment in full for:

(i)      being available on 28 days’ notice for all site visits and hearings;

(ii)    becoming and remaining conversant with all project developments and maintaining relevant files;

(iii)    all office and overhead expenses including secretarial services, photocopying and office supplies incurred in connection with his duties; and

(iv)    all services performed hereunder except those referred to in sub-paragraphs (b) and (c) of this Clause.

The retainer fee shall be paid with effect from the last day of the calendar month in which the Dispute Board Agreement becomes effective; until the last day of the calendar month in which the Taking-Over Certificate is issued for the whole of the Facilities.

With effect from the first day of the calendar month following the month in which Taking-Over Certificate is issued for the whole of the Facilities, the retainer fee shall be reduced by one third This reduced fee shall be paid until the first day of the calendar month in which the Member resigns or the Dispute Board Agreement is otherwise terminated.

(b)     a daily fee which shall be considered as payment in full for:

(i)      each day or part of a day up to a maximum of two days’ travel time in each direction for the journey between the Member’s home and the site, or another location of a meeting with the Other Members (if any);

(ii)     each working day on site visits, hearings or preparing decisions; and

(iii)    each day spent reading submissions in preparation for a hearing.

(c)     all reasonable expenses including necessary travel expenses (air fare in less than first class, hotel and subsistence and other direct travel expenses) incurred in connection with the Member’s duties, as well as the cost of telephone calls, courier charges, faxes and telexes: a receipt shall be required for each item in excess of five percent of the daily fee referred to in sub-paragraph (b) of this Clause;

(d)     any taxes properly levied in the Country on payments made to the Member (unless a national or permanent resident of the Country) under this Clause 6.

The retainer and daily fees shall be as specified in the Dispute Board Agreement. Unless it specifies otherwise, these fees shall remain fixed for the first 24 calendar months and shall thereafter be adjusted by agreement between the Employer, the Contractor and the Member, at each anniversary of the date on which the Dispute Board Agreement became effective.

If the Parties fail to agree on the retainer fee or the daily fee the appointing entity or official named in the PCC shall determine the amount of the fees to be used.

The Member shall submit invoices for payment of the monthly retainer and air fares quarterly in advance. Invoices for other expenses and for daily fees shall be submitted following the conclusion of a site visit or hearing. All invoices shall be accompanied by a brief description of activities performed during the relevant period and shall be addressed to the Contractor.

The Contractor shall pay each of the Member’s invoices in full within 56 calendar days after receiving each invoice and shall apply to the Employer (in the Statements under the Contract) for reimbursement of one-half of the amounts of these invoices. The Employer shall then pay the Contractor in accordance with the Contract.

If the Contractor fails to pay to the Member the amount to which he/she is entitled under the Dispute Board Agreement, the Employer shall pay the amount due to the Member and any other amount which may be required to maintain the operation of the DB; and without prejudice to the Employer’s rights or remedies. In addition to all other rights arising from this default, the Employer shall be entitled to reimbursement of all sums paid in excess of one-half of these payments, plus all costs of recovering these sums and financing charges calculated at the rate specified in accordance with GCC Sub-Clause 12.3.

If the Member does not receive payment of the amount due within 70 days after submitting a valid invoice, the Member may (i) suspend his/her services (without notice) until the payment is received, and/or (ii) resign his/her appointment by giving notice under Clause 7.

7.       Termination

At any time: (i) the Employer and the Contractor may jointly terminate the Dispute Board Agreement by giving 42 days’ notice to the Member; or (ii) the Member may resign as provided for in Clause 2.

If the Member fails to comply with the Dispute Board Agreement, the Employer and the Contractor may, without prejudice to their other rights, terminate it by notice to the Member. The notice shall take effect when received by the Member.

If the Employer or the Contractor fails to comply with the Dispute Board Agreement, the Member may, without prejudice to his other rights, terminate it by notice to the Employer and the Contractor. The notice shall take effect when received by them both.

Any such notice, resignation and termination shall be final and binding on the Employer, the Contractor and the Member. However, a notice by the Employer or the Contractor, but not by both, shall be of no effect.

8.       Default of the Member

If the Member fails to comply with any of his obligations under Clause 4 concerning his impartiality or independence in relation to the Employer or the Contractor, he/she shall not be entitled to any fees or expenses hereunder and shall, without prejudice to their other rights, reimburse each of the Employer and the Contractor for any fees and expenses received by the Member and the Other Members (if any), for proceedings or decisions (if any) of the DB which are rendered void or ineffective by the said failure to comply.

9.       Disputes

Any dispute or claim arising out of or in connection with this Dispute Board Agreement, or the breach, termination or invalidity thereof, shall be finally settled by institutional arbitration. If no other arbitration institute is agreed, the arbitration shall be conducted under the Rules of Arbitration of the International Chamber of Commerce by one arbitrator appointed in accordance with these Rules of Arbitration.

 

Appendix A

DISPUTE BOARD GUIDELINES

1.         Unless otherwise agreed by the Employer and the Contractor, the DB shall visit the site at intervals of not more than 140 days, including times of critical construction events, at the request of either the Employer or the Contractor. Unless otherwise agreed by the Employer, the Contractor and the DB, the period between consecutive visits shall not be less than 70 days, except as required to convene a hearing as described below.

2.         The timing of and agenda for each site visit shall be as agreed jointly by the DB, the Employer and the Contractor, or in the absence of agreement, shall be decided by the DB. The purpose of site visits is to enable the DB to become and remain acquainted with the progress of the execution of the Contract and of any actual or potential problems or claims, and, as far as reasonable, to prevent potential problems or claims from becoming disputes.

3.         Site visits shall be attended by the Employer, the Contractor and the Project Manager and shall be coordinated by the Employer in co-operation with the Contractor. The Employer shall ensure the provision of appropriate conference facilities and secretarial and copying services. At the conclusion of each site visit and before leaving the site, the DB shall prepare a report on its activities during the visit and shall send copies to the Employer and the Contractor.

4.         The Employer and the Contractor shall furnish to the DB one copy of all documents which the DB may request, including Contract documents, progress reports, variation instructions, certificates and other documents pertinent to the performance of the Contract. All communications between the DB and the Employer or the Contractor shall be copied to the other Party. If the DB comprises three persons, the Employer and the Contractor shall send copies of these requested documents and these communications to each of these persons.

5.         If any dispute is referred to the DB in accordance with GCC Sub-Clause 46.3, the DB shall proceed in accordance with GCC Sub-Clause 46.3 and these Guidelines. Subject to the time allowed to give notice of a decision and other relevant factors, the DB shall:

(a)        act fairly and impartially as between the Employer and the Contractor, giving each of them a reasonable opportunity of putting his case and responding to the other’s case, and

(b)       adopt procedures suitable to the dispute, avoiding unnecessary delay or expense.

6.         The DB may conduct a hearing on the dispute, in which event it will decide on the date and place for the hearing and may request that written documentation and arguments from the Employer and the Contractor be presented to it prior to or at the hearing.

7.          Except as otherwise agreed in writing by the Employer and the Contractor, the DB shall have power to adopt an inquisitorial procedure, to refuse admission to hearings or audience at hearings to any persons other than representatives of the Employer, the Contractor and the Project Manager, and to proceed in the absence of any Party who the DB is satisfied received notice of the hearing; but shall have discretion to decide whether and to what extent this power may be exercised.

8.         The Employer and the Contractor empower the DB, among other things, to:

(a)        establish the procedure to be applied in deciding a dispute,

(b)       decide upon the DB’s own jurisdiction, and as to the scope of any dispute referred to it,

(c)        conduct any hearing as it thinks fit, not being bound by any rules or procedures other than those contained in the Contract and these Guidelines,

(d)       take the initiative in ascertaining the facts and matters required for a decision,

(e)       make use of its own specialist knowledge, if any,

(f)        decide upon the payment of financing charges in accordance with the Contract,

(g)       decide upon any provisional relief such as interim or conservatory measures,

(h)       open up, review and revise any certificate, decision, determination, instruction, opinion or valuation of the Project Manager, relevant to the dispute, and

(i)        appoint, should the DB so consider necessary and the Parties agree, a suitable expert/s  (including legal and technical expert(s)) at the cost of the Parties to give advice on a specific matter/s relevant to the dispute.

9.         The DB shall not express any opinions during any hearing concerning the merits of any arguments advanced by the Parties. Thereafter, the DB shall make and give its decision in accordance with GCC Sub-Clause 46.3, or as otherwise agreed by the Employer and the Contractor in writing. If the DB comprises three persons:

(a)        it shall convene in private after a hearing, in order to have discussions and prepare its decision;

(b)       it shall endeavor to reach a unanimous decision: if this proves impossible the applicable decision shall be made by a majority of the Members, who may require the minority Member to prepare a written report for submission to the Employer and the Contractor; and

(c)         if a Member fails to attend a meeting or hearing, or to fulfil any required function, the other two Members may nevertheless proceed to make a decision, unless:

(i)        either the Employer or the Contractor does not agree that they do so, or

(ii)       the absent Member is the chairman and he/she instructs the other Members to not make a decision.

 

 

APPENDIX B

 

Fraud and Corruption

(Text in this Appendix shall not be modified)

  1. Purpose
    1. The Bank’s Anti-Corruption Guidelines and this annex apply with respect to procurement under Bank Investment Project Financing operations.
  2. Requirements
  1. The Bank requires that Borrowers (including beneficiaries of Bank financing); bidders (applicants/proposers), consultants, contractors and suppliers; any sub-contractors, sub-consultants, service providers or suppliers; any agents (whether declared or not); and any of their personnel, observe the highest standard of ethics during the procurement process, selection and contract execution of Bank-financed contracts, and refrain from Fraud and Corruption.
  2. To this end, the Bank:
  1. Defines, for the purposes of this provision, the terms set forth below as follows:
  1. “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party;
  2. “fraudulent practice” is any act or omission, including misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain financial or other benefit or to avoid an obligation;
  3. “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party;
  4. “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party;
  5. “obstructive practice” is:
  1. deliberately destroying, falsifying, altering, or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive, or collusive practice; and/or threatening, harassing, or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation; or
  2. acts intended to materially impede the exercise of the Bank’s inspection and audit rights provided for under paragraph 2.2 e. below.
  1. Rejects a proposal for award if the Bank determines that the firm or individual recommended for award, any of its personnel, or its agents, or its sub-consultants, sub-contractors, service providers, suppliers and/ or their employees, has, directly or indirectly, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question;
  2. In addition to the legal remedies set out in the relevant Legal Agreement, may take other appropriate actions, including declaring misprocurement, if the Bank determines at any time that representatives of the Borrower or of a recipient of any part of the proceeds of the loan engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices during the procurement process, selection and/or execution of the contract in question, without the Borrower having taken timely and appropriate action satisfactory to the Bank to address such practices when they occur, including by failing to inform the Bank in a timely manner at the time  they knew of the practices;
  3. Pursuant to the Bank’s Anti- Corruption Guidelines and in accordance with the Bank’s prevailing sanctions policies and procedures, may sanction a firm or individual, either indefinitely or for a stated period of time, including by publicly declaring such firm or individual ineligible (i) to be awarded or otherwise benefit from a Bank-financed contract, financially or in any other manner;[15] (ii) to be a nominated[16] sub-contractor, consultant, manufacturer or supplier, or service provider of an otherwise eligible firm being awarded a Bank-financed contract; and (iii) to receive the proceeds of any loan made by the Bank or otherwise to participate further in the preparation or implementation of any Bank-financed project;
  4. Requires that a clause be included in bidding/request for proposals documents and in contracts financed by a Bank loan, requiring (i) bidders (applicants/proposers), consultants, contractors, and suppliers, and their sub-contractors, sub-consultants, service providers, suppliers, agents, personnel, permit the Bank to inspect[17] all accounts, records and other documents relating to the procurement process, selection and/or contract execution, and to have them audited by auditors appointed by the Bank.

 

 

APPENDIX C

Metrics for Progress Reports- Environmental and Social (ES)

Metrics for regular reporting:

          1. environmental incidents or non-compliances with contract requirements, including contamination, pollution or damage to ground or water supplies;
          2. health and safety incidents, accidents, injuries that require treatment and all fatalities;
          3. interactions with regulators:  identify agency, dates, subjects, outcomes (report the negative if none);
          4. status of all permits and agreements:
  2. work permits: number required, number received, actions taken for those not received;
  3. status of permits and consents:
  1. safety officer: number days worked, number of full inspections & partial inspections, reports to construction/project management;
  2. number of workers, work hours, metric of PPE use (percentage of workers with full personal protection equipment (PPE), partial, etc.), worker violations observed (by type of violation, PPE or otherwise), warnings given, repeat warnings given, follow-up actions taken (if any);
          1. worker accommodations:
  1. number of expats housed in accommodations, number of locals;
  2. date of last inspection, and highlights of inspection including status of accommodations’ compliance with national and local law and good practice, including sanitation, space, etc.;
  3. actions taken to recommend/require improved conditions, or to improve conditions.
          1. Health services: provider of health services, information and/or training, location of clinic, number of non-safety disease or illness treatments and diagnoses (no names to be provided);
          2. gender (for expats and locals separately): number of female workers, percentage of workforce, gender issues raised and dealt with (cross-reference grievances or other sections as needed);
          3. training:
  1. number of new workers, number receiving induction training, dates of induction training;
  2. number and dates of toolbox talks, number of workers receiving Occupational Health and Safety (OHS), environmental and social training;
  3. number and dates of communicable diseases (including STDs) sensitization and/or training, no. workers receiving training (in the reporting period and in the past); same questions for gender sensitization, flag person training.
  4. number and date of SEA prevention and SH sensitization and/or training events, including number of workers receiving training on Code of Conduct for Contractor’s Personnel (in the reporting period and in the past), etc.
          1. environmental and social supervision:
  1. environmental: days worked, areas inspected and numbers of inspections of each (road section, work camp, accommodations, quarries, borrow areas, spoil areas, swamps, forest crossings, etc.), highlights of activities/findings (including violations of environmental and/or social best practices, actions taken), reports to environmental and/or social specialist/construction/site management;
  2. social: days worked, number of partial and full site inspections (by area: road section, work camp, accommodations, quarries, borrow areas, spoil areas, clinic, HIV/AIDS center, community centers, etc.), highlights of activities (including violations of environmental and/or social requirements observed, actions taken), reports to environmental and/or social specialist/construction/site management; and
  3. community liaison person(s): days worked (hours community center open), number of people met, highlights of activities (issues raised, etc.), reports to environmental and/or social specialist /construction/site management.
          1. Grievances: list new grievances (e.g., number of allegations of SEA and SH) received in the reporting period and number of unresolved past grievances by date received, complainant’s age and sex, how received, to whom referred to for action, resolution and date (if completed), data resolution reported to complainant, any required follow-up (Cross-reference other sections as needed):
  1. Worker grievances;
  2. Community grievances
          1. Traffic, road safety and vehicles/equipment:
  1. traffic and road safety incidents and accidents involving project vehicles & equipment: provide date, location, damage, cause, follow-up;
  2. traffic and road safety incidents and accidents involving non-project vehicles or property (also reported under immediate metrics): provide date, location, damage, cause, follow-up;
  3. overall condition of vehicles/equipment (subjective judgment by environmentalist); non-routine repairs and maintenance needed to improve safety and/or environmental performance (to control smoke, etc.).
          1. Environmental mitigations and issues (what has been done):
  1. erosion control: controls implemented by location, status of water crossings, environmentalist inspections and results, actions taken to resolve issues, emergency repairs needed to control erosion/sedimentation;
  2. spill clean-ups, if any:  material spilled, location, amount, actions taken, material disposal (report all spills that result in water or soil contamination;
  3. waste management: types and quantities generated and managed, including amount taken offsite (and by whom) or reused/recycled/disposed on-site;
  4. details of tree plantings and other mitigations required undertaken in the reporting period;
          1. compliance:
  1. compliance status for conditions of all relevant consents/permits, for the Work, etc.): statement of compliance or listing of issues and actions taken (or to be taken) to reach compliance;
  2. compliance status of C-ESMP/ESIP requirements: statement of compliance or listing of issues and actions taken (or to be taken) to reach compliance
  3. compliance status of SEA and SH prevention and response action plan: statement of compliance or listing of issues and actions taken (or to be taken) to reach compliance
  4. compliance status of Health and Safety Management Plan re: statement of compliance or listing of issues and actions taken (or to be taken) to reach compliance
  5. other unresolved issues from previous reporting periods related to environmental and social: continued violations, continued failure of equipment, continued lack of vehicle covers, spills not dealt with, continued compensation or blasting issues, etc.  Cross-reference other sections as needed.

 

 

 

APPENDIX D

Sexual Exploitation and Abuse (SEA) and/or Sexual Harassment (SH) Performance Declaration for Subcontractors

 

[The following table shall be filled in by each subcontractor proposed by the Contractor, that was not named in the Contract]

Subcontractor’s Name: [insert full name]
Date: [insert day, month, year]
Contract reference [insert contract reference]
Page [insert page number] of [insert total number] pages
 

SEA and/or SH Declaration

 

We:

¨  (a) have not been subject to disqualification by the Bank for non-compliance with SEA/ SH obligations.

¨  (b) are subject to disqualification by the Bank for non-compliance with SEA/ SH obligations.

¨  (c) had been subject to disqualification by the Bank for non-compliance with SEA/ SH obligations. An arbitral award on the disqualification case has been made in our favor.

 

[If (c) above is applicable, attach evidence of an arbitral award reversing the findings on the issues underlying the disqualification.]

 

Name of the Subcontractor                                                         

Name of the person duly authorized to sign on behalf of the Subcontractor _______

Title of the person signing on behalf of the Subcontractor                                                                                               ______________________

Signature of the person named above                                                                                               ______________________

Date signed ________________________________ day of ___________________, _____

Countersignature of authorized representative of the Contractor:

Signature: ________________________________________________________

Date signed ________________________________ day of ___________________, _____

 

Section IX - Particular Conditions of Contract

 

The following Particular Conditions of Contract shall supplement the General Conditions of Contract in Section VIII. Whenever there is a conflict, the provisions herein shall prevail over those in the General Conditions.

 

 

Particular Conditions of Contract (PCC)

The following Particular Conditions (PCC) shall supplement the General Conditions (GCC).  Whenever there is a conflict, the provisions herein shall prevail over those in the GCC.  The clause number of the PCC is the corresponding clause number of the GCC.

PCC 1. Definitions

The Employer is:  Eswatini Electricity Company

The Project Manager is: Mr. Senzo Shongwe

The Bank is: World Bank

Country of Origin: all countries and territories as indicated in Section V of the bidding document, Eligible Countries.

PCC 5. Law and Language

PCC 5.1      The Contract shall be interpreted in accordance with the laws of: Kingdom of Eswatini

PCC 5.2      The ruling language is: English

PCC 5.3      The language for communications is: English

PCC 7. Scope of Facilities [Spare Parts] (GCC Clause 7)

PCC 7.3      The Contractor agrees to supply spare parts for a period of years: five (5) years

Addition to PCC 7.3

The Contractor shall carry sufficient inventories to ensure an ex-stock supply of consumable spares for the Plant. Other spare parts and components shall be supplied as promptly as possible, but at the most within six (6) months of placing the order and opening the letter of credit.  In addition, in the event of termination of the production of spare parts, advance notification will be made to the Employer of the pending termination, with sufficient time to permit the Employer to procure the needed requirement.  Following such termination, the Contractor will furnish to the extent possible and at no cost to the Employer the blueprints, drawings and specifications of the spare parts, if requested.

PCC 8. Time for Commencement and Completion

PCC 8.1      The Contractor shall commence work on the Facilities within 15 (fifteen) calendar days from the Effective Date for determining Time for Completion as specified in the Contract Agreement.

PCC 8.2      The Time for Completion of the whole of the Facilities shall be Six (6) months from the Effective Date as described in the Contract Agreement.

PCC 9. Contractor’s Responsibilities

PCC 9.8      The following sustainable procurement contractual provisions apply:

  • The 11kV auto recloser must utilize vacuum interruption and be insulated with solid dielectrics.
  • The use of SF (Sulfur Hexafluoride) gas or insulating oils is strictly prohibited to minimize global warming potential and eliminate hazardous leaks.
  • The recloser manufacturing process shall be comply with the standard ISO 9001, Quality Management System.
  • The Recloser packaging material shall be recyclable.
  • The recloser shall be almost maintenance free throughout its life expectancy.

PCC 11. Contract Price

PCC 11.2    The Contract Price shall be a firm lump sum.

PCC 12. Terms of Payment

PCC 12.5   An amount equivalent to 2% of the Contract price.

PCC 13. Securities

PCC 13.3.1 The amount of Performance Security, as a percentage of the Contract Price for the Facility or for the part of the Facility for which a separate Time for Completion is provided, shall be: Ten (10%) of the Total Contract Price.

PCC 13.3.2 The Performance Security shall be in the form of the Bank Guarantee attached hereto in Section X, Contract Forms.

The Performance Security shall be issued by any registered "A" class commercial Bank in Kingdom of Eswatini, or a Foreign Bank. If Performance Security will be issued by a Foreign Bank, it shall be counter guaranteed by any registered "A" class commercial Bank in Kingdom of Eswatini. The performance security as required by the clause 13.3.1 above shall be valid for period covering entire contract execution period and any extension thereof plus defect liability period plus three months.

PCC 13.3.3 The Performance Security shall not be reduced on the date of the Operational Acceptance.

PCC 13.3.3 The Performance Security shall be reduced to ten percent (10%) of the value of the component covered by the extended defect liability to cover the Contractor’s extended defect liability in accordance with the provision in the PCC, pursuant to GCC Sub-Clause 27.10. 

PCC 15. License/Use of Technical Information

PCC 15.2 Add the following as second paragraph:

The Employer shall have the right to reproduce any or all drawings, documents and other materials furnished to the Employer for the purpose of the Contract and in addition, if required, for operation and maintenance.

PCC 18. Progress Report

PCC 18.3   Progress reports shall include status of compliance to cyber security risks management, and any foreseeable cyber security risk and mitigation.

Potential and occurred cyber security incidents are to be immediately reported

PCC 21. Procurement

PCC 21.3.2 Add the following to the clause:

The Employer shall in no way be responsible for the condition of road and access.

PCC 22 Installation

PCC22.2.5 Working Hours

Normal working hours are: 0800hrs to 1700hrs (Monday to Friday)

PCC 22.2.8 Funeral Arrangements: as specified in the GCC.

PCC 23. Tests and Inspection

PCC 23.2 Supplement GCC 23.2 with the following:

For tests / inspections and training, the Contractor will arrange and pay for the visa fee, accommodation in the international and local travel of two (02) representatives of the employer i.e. - air tickets; local transport; accommodation.

PCC 23.3 Supplement GCC 23.3 with the following:

The Contractor shall furnish the Project Manager with the details of the program of the tests and/or inspection and of the place and time thereof at least two (2) weeks in advance in case of domestic supplies & six (6) weeks in advance in case of foreign supplies.

PCC 23.4 Supplement GCC 23.3 with the following:

The Contractor shall provide the Project Manager with a certified report of the results of any such test and/or inspection within fifteen (15) days after completion of tests.

PCC 23.6 Add the following at the end of GCC 23.6:

All costs incurred by the Employer including all travelling and board and lodging expenses by the repetition of the tests or false call for tests shall be borne by the Contractor pursuant to GCC Sub-Clause 23.2. Any delay in delivery due to retest or false call shall not constitute a release of the Contractor from his responsibilities for delay.

PCC 25. Commissioning and Operational Acceptance

PCC 25.2.2 The Guarantee Test of the Facilities shall be successfully completed within one (1) month from the date of Completion.

PCC 25.3.1(e) Add the following new sub-clause:

Three (3) sets of as built drawings, operating and maintenance manuals and USB drives etc.

PCC 26. Completion Time Guarantee

PCC 26.2

Applicable rate for liquidated damages: 1% per week

The above rate applies to the price of the part of the Facilities, as quoted in the Price Schedule, for that part for which the Contractor fails to achieve Completion within the particular Time for Completion. 

Maximum deduction for liquidated damages: 10% of the Contract Price

PCC 26.3    Applicable (amount or rate) for the bonus for early Completion:

Maximum bonus: N/A

PCC 26.3    No bonus will be given for earlier Completion of the Facilities or part thereof.

PCC 27. Defect Liability

PCC 27.10  The critical components covered under the extended defect liability are None.

PCC 30. Limitation of Liability

PCC 30.1 (b) The multiplier of the Contract Price is: one (1)

PCC 39. Value Engineering

PCC 39.1.2 If the value engineering proposal is approved by the Employer the amount to be paid to the Contractor shall be 50 % of the reduction in the Contract Price

PCC 39.2.1

(f) A “Change Proposal,” which shall include the following:

  • Effect on the Resource mobilization schedule
  • Effect on Risk Register
  • Effect on the payment schedule.

The Contractor shall implement and maintain appropriate administrative, technical, and physical safeguards to protect the Telecoms network, SCADA system, associated networks, software, hardware, and operational technology assets from unauthorized access, misuse, alteration, disruption, destruction, or disclosure.

PCC46. Disputes and Arbitration

PCC 46.1    The DB shall be appointed within 30 days after a dispute has been declared by either party of the Contract Agreement PCC 46.1

The DB shall be: comprised of one (1) person, who is fluent in the English language and shall be a professional experienced in the type of activities involved in the performance of the Contract and with the interpretation of contractual documents. The potential member is an independent and neutral with no interest in the Contract.

 

PCC 46.1 List of potential DB members:

List of arbitrators of the Association of Arbitrators (Southern Africa) (to be defined at contract signing).

Proposed by Contractor [Attach CVs to the Contract]

List of arbitrators of the Association of Arbitrators (Southern Africa) (to be defined at contract signing).

 

PCC 46.2 Appointment (if not agreed) to be made by: Association of Arbitrators (Southern Africa)

PCC 46.5    Procedure to settle disputes in respect of which DB’s decision (if any) has not become final and binding shall be finally settled by arbitration:

Rules of arbitration

GCC Sub-Clause 46.5(a): For a Foreign Contractor, the dispute shall be finally settled under the Rules of the Rules of the Conduct of Arbitrations (5th Edition 2005) of the Association of Arbitrators (Southern Africa); by one or three arbitrators appointed in accordance with these Rules. The place of arbitration shall be the neutral location agreed by both parties.

 

GCC Sub-Clause 46.5 (b): For a local Contractor, the dispute shall be finally settled under the Rules of the Rules of the Conduct of Arbitrations (5th Edition 2005) of the Association of Arbitrators (Southern Africa) within the context of the Law of Eswatini; by one or three arbitrators appointed in accordance with these Rules. The place of arbitration shall be in Eswatini.

PCC 47.

PCC 47.1- The Contractor shall comply with the following Cyber security requirements:

1. Comply with IEC 62443 (Industrial Automation and Control Systems cybersecurity).

2. Support IEC 62351 security measures for power system communications, including secure DNP3 communications where applicable.

3. Meet the cybersecurity capability requirements of IEEE 1686 for Intelligent Electronic Devices (IEDs).

 

Section X - Contract Forms

Table of Forms

Notification of Intention to Award. 298

Letter of Acceptance. 305

Contract Agreement 306

Appendix 1.  Terms and Procedures of Payment 310

Appendix 2.  Price Adjustment 313

Appendix 3.  Insurance Requirements. 315

Appendix 4.  Time Schedule. 318

Appendix 5.  List of Major Items of Plant and Installation Services and List of Approved Subcontractors. 319

Appendix 6.  Scope of Works and Supply by the Employer 320

Appendix 7.  List of Documents for Approval or Review.. 321

Appendix 8.  Functional Guarantees. 322

Performance Security Form– Bank Guarantee. 324

Performance Security Form- Conditional Bank Guarantee. 327

Advance Payment Security. 329

 

Notification of Intention to Award

 

[This Notification of Intention to Award shall be sent to each Bidder that submitted a Bid, unless the Bidder has previously received notice of exclusion from the process at an interim stage of the procurement process]

[Send this Notification to the Bidder’s Authorized Representative named in the Bidder Information Form]

For the attention of Bidder’s Authorized Representative

Name: [insert Authorized Representative’s name]

Address: [insert Authorized Representative’s Address]

Telephone/Fax numbers: [insert Authorized Representative’s telephone/fax numbers]

Email Address: [insert Authorized Representative’s email address]

[IMPORTANT: insert the date that this Notification is transmitted to all participating Bidders. The Notification must be sent to all Bidders simultaneously. This means on the same date and as close to the same time as possible.] 

DATE OF TRANSMISSION: This Notification is sent by: [email/fax] on [date] (local time)

Notification of Intention to Award

Employer: [insert the name of the Employer]

Project: [insert name of project]

Contract title: [insert the name of the contract]

Country: [insert country where RFB is issued]

Loan No. /Credit No. / Grant No.: [insert reference number for loan/credit/grant]

RFB No: [insert RFB reference number from Procurement Plan]

This Notification of Intention to Award (Notification) notifies you of our decision to award the above contract. The transmission of this Notification begins the Standstill Period. During the Standstill Period, you may:

  1. request a debriefing in relation to the evaluation of your Bid, and/or
  2. submit a Procurement-related Complaint in relation to the decision to award the contract.
  1. The successful Bidder

Name:

[insert name of successful Bidder]

Address:

[insert address of the successful Bidder]

Contract price:

[insert contract price of the successful Bid]

Total combined score:

[insert the total combined score of the successful Bidder]

  1. Other Bidders [INSTRUCTIONS: insert names of all Bidders that submitted a Bid, Bid prices as read out and evaluated, technical scores and  combined scores.]

Name of Bidder

Technical Score

Bid Price

Evaluated Bid Cost

Combined Score

[insert name]

[insert Technical score]

[insert Bid price]

[insert evaluated cost]

[insert combined score]

[insert name]

[insert Technical score]

[insert Bid price]

[insert evaluated cost]

[insert combined score]

[insert name]

[insert Technical score]

[insert Bid price]

[insert evaluated cost]

[insert combined score]

[insert name]

[insert Technical score]

[insert Bid price]

[insert evaluated cost]

[insert combined score]

[insert name]

[insert Technical score]

[insert Bid price]

[insert evaluated cost]

[insert combined score]

  1. Reason/s why your Bid was unsuccessful[Delete if the combined score already reveals the reason]

[INSTRUCTIONS: State the reason/s why this Bidder’s Bid was unsuccessful. Do NOT include: (a) a point by point comparison with another Bidder’s Bid or (b) information that is marked confidential by the Bidder in its Bid.]

  1. How to request a debriefing

DEADLINE: The deadline to request a debriefing expires at midnight on [insert date] (local time).

You may request a debriefing in relation to the results of the evaluation of your Bid. If you decide to request a debriefing, your written request must be made within three (3) Business Days of receipt of this Notification of Intention to Award.

Provide the contract name, reference number, name of the Bidder, contact details; and address the request for debriefing as follows:

Attention: [insert full name of person, if applicable]

Title/position: [insert title/position]

Agency: [insert name of Employer]

Email address: [insert email address]

Fax number: [insert fax number] delete if not used

If your request for a debriefing is received within the 3 Business Days deadline, we will provide the debriefing within five (5) Business Days of receipt of your request. If we are unable to provide the debriefing within this period, the Standstill Period shall be extended by five (5) Business Days after the date that the debriefing is provided. If this happens, we will notify you and confirm the date that the extended Standstill Period will end.

The debriefing may be in writing, by phone, video conference call or in person. We shall promptly advise you in writing how the debriefing will take place and confirm the date and time.

If the deadline to request a debriefing has expired, you may still request a debriefing. In this case, we will provide the debriefing as soon as practicable, and normally no later than fifteen (15) Business Days from the date of publication of the Contract Award Notice.

  1. How to make a complaint

DEADLINE::  The deadline for submitting a Procurement-related Complaint challenging the decision to award the contract expires on midnight, [insert date] (local time).

Provide the contract name, reference number, name of the Bidder, contact details; and address the Procurement-related Complaint as follows:

Attention: [insert full name of person, if applicable]

Title/position: [insert title/position]

Agency: [insert name of Employer]

Email address: [insert email address]

Fax number: [insert fax number] delete if not used

At this point in the procurement process, you may submit a Procurement-related Complaint challenging the decision to award the contract. You do not need to have requested, or received, a debriefing before making this complaint. Your complaint must be submitted within the Standstill Period and received by us before the Standstill Period ends.

Further information:

For more information see the Procurement Regulations for IPF Borrowers (Procurement Regulations) (Annex III). You should read these provisions before preparing and submitting your complaint. In addition, the World Bank’s Guidance “How to make a Procurement-related Complaint” provides a useful explanation of the process, as well as a sample letter of complaint.

In summary, there are four essential requirements:

  1. You must be an ‘interested party’. In this case, that means a Bidder who submitted a Bid in this procurement and is the recipient of a Notification of Intention to Award.
  2. The complaint can only challenge the decision to award the contract.
  3. You must submit the complaint within the deadline stated above.
  4. You must include, in your complaint, all of the information required by the Procurement Regulations (as described in Annex III).
  1. Standstill Period

DEADLINE: The Standstill Period is due to end at midnight on [insert date] (local time).

The Standstill Period lasts ten (10) Business Days after the date of transmission of this Notification of Intention to Award.

The Standstill Period may be extended. This may happen where we are unable to provide a debriefing within the five (5) Business Day deadline. If this happens we will notify you of the extension

If you have any questions regarding this Notification please do not hesitate to contact us.

On behalf of the Employer:

Signature:        ______________________________________________

Name:               ______________________________________________

Title/position: ______________________________________________

Telephone:       ______________________________________________

Email:              ______________________________________________

 

 

 

 

INSTRUCTIONS TO BIDDERS: DELETE THIS BOX ONCE YOU HAVE COMPLETED THE FORM

 

This Beneficial Ownership Disclosure Form (“Form”) is to be completed by the successful Bidder.  In case of joint venture, the Bidder must submit a separate Form for each member.  The beneficial ownership information to be submitted in this Form shall be current as of the date of its submission.

 

For the purposes of this Form, a Beneficial Owner of a Bidder is any natural person who ultimately owns or controls the Bidder by meeting one or more of the following conditions:

  • directly or indirectly holding 25% or more of the shares
  • directly or indirectly holding 25% or more of the voting rights
  • directly or indirectly having the right to appoint a majority of the board of directors or equivalent governing body of the Bidder


Beneficial Ownership Disclosure Form

 

 

RFB No.: [insert number of RFB process]

Request for Bid No.: [insert identification]

 

To: [insert complete name of Employer]

 

In response to your request in the Letter of Acceptance dated [insert date of letter of Acceptance] to furnish additional information on beneficial ownership: [select one option as applicable and delete the options that are not applicable]

 

(i) we hereby provide the following beneficial ownership information. 

 

Details of beneficial ownership

Identity of Beneficial Owner

 

Directly or indirectly holding 25% or more of the shares

(Yes / No)

 

Directly or indirectly holding 25 % or more of the Voting Rights

(Yes / No)

 

Directly or indirectly having the right to appoint a majority of the board of the directors or an equivalent governing body of the Bidder

(Yes / No)

[include full name (last, middle, first), nationality, country of residence]

 

 

 

 

OR

 

(ii) We declare that there is no Beneficial Owner meeting one or more of the following conditions:

 

OR

 

(iii) We declare that we are unable to identify any Beneficial Owner meeting one or more of the following conditions. [If this option is selected, the Bidder shall provide explanation on why it is unable to identify any Beneficial Owner]

 

Name of the Bidder: *[insert complete name of the Bidder]_________

 

Name of the person duly authorized to sign the Bid on behalf of the Bidder: **[insert complete name of person duly authorized to sign the Bid]___________

 

Title of the person signing the Bid: [insert complete title of the person signing the Bid]______

 

Signature of the person named above: [insert signature of person whose name and capacity are shown above]_____

 

Date signed [insert date of signing] day of [insert month], [insert year]_____

 

 

 

 

* In the case of the Bid submitted by a Joint Venture specify the name of the Joint Venture as Bidder. In the event that the Bidder is a joint venture, each reference to “Bidder” in the Beneficial Ownership Disclosure Form (including this Introduction thereto) shall be read to refer to the joint venture member.

** Person signing the Bid shall have the power of attorney given by the Bidder. The power of attorney shall be attached with the Bid Schedules.

 

 

 

 

Letter of Acceptance

______________________

To:  ____________________________

 

This is to notify you that your Bid dated ____________ for execution of the _________________ for the Contract Price in the aggregate of _____________________ ________________, as corrected and modified in accordance with the Instructions to Bidders is hereby accepted by our Agency.

 

You are requested to furnish (i) the Performance Security within 28 days in accordance with the Conditions of Contract, using for that purpose one of the Performance Security Forms and (ii) the additional information on beneficial ownership in accordance with ITB 46.1, within eight (8) Business days using the Beneficial Ownership Disclosure Form, included in Section X, - Contract Forms, of the bidding document.

 

 

 

Authorized Signature:                                                                                                                                            

Name and Title of Signatory:                                                                                                                                            

Name of Agency:                                                                                                                                            

 

Attachment:  Contract Agreement

 

 

Contract Agreement

THIS AGREEMENT is made the ________ day of ________________________, _____,

BETWEEN

 

(1)Eswatini Electricity Company a corporation incorporated under the laws of the kingdom of Eswatini and having its principal place of business at Eluvatsini house, Mhlambanyatsi Road Mbabane, Eswatini  (hereinafter called “the Employer”), and (2) ______________________, a corporation incorporated under the laws of ________________________ and having its principal place of business at ________________________ (hereinafter called “the Contractor”).

 

WHEREAS the Employer desires to engage the Contractor to design, manufacture, test, deliver, install, complete and commission certain Facilities, viz. Design Supply and Installation of 11kV auto reclosers under the Accelerating Sustainable and Clean Energy Access Transformation (ASCENT) Project (“the Facilities”), and the Contractor has agreed to such engagement upon and subject to the terms and conditions hereinafter appearing.

 

NOW IT IS HEREBY AGREED as follows:

 

Article 1.  Contract Documents

1.1    Contract Documents (Reference GCC Clause 2)

The following documents shall constitute the Contract between the Employer and the Contractor, and each shall be read and construed as an integral part of the Contract:

(a)    This Contract Agreement and the Appendices hereto

(b)    Letter of Bid and Price Schedules submitted by the Contractor

(c)    Particular Conditions

(d)    General Conditions

(e)    Specification

(f)     Drawings

(g)    Other completed Bidding forms submitted with the Bid

(h)    Any other documents forming part of the Employer’s Requirements

(i)    Any other documents forming part of the contract, including, but not limited to:

      1. the ES Management Strategies and Implementation Plans; and
      2. Code of Conduct for Contractor’s Personnel (ES).
      3. The SEA/SH prevention and Response Plan
      4. Project ESMF
      5. Project Labour Management

1.2    Order of Precedence (Reference GCC Clause 2)

In the event of any ambiguity or conflict between the Contract Documents listed above, the order of precedence shall be the order in which the Contract Documents are listed in Article 1.1 (Contract Documents) above.

1.3    Definitions (Reference GCC Clause 1)

Capitalized words and phrases used herein shall have the same meanings as are ascribed to them in the General Conditions.

Article 2.  Contract Price and Terms of Payment

2.1    Contract Price (Reference GCC Clause 11)

The Employer hereby agrees to pay to the Contractor the Contract Price in consideration of the performance by the Contractor of its obligations hereunder.  The Contract Price shall be the aggregate of:  __________________, _______________ as specified in Price Schedule No. 5 (Grand Summary), and_______________, _________________, or such other sums as may be determined in accordance with the terms and conditions of the Contract.

2.2    Terms of Payment (Reference GCC Clause 12)

The terms and procedures of payment according to which the Employer will reimburse the Contractor are given in the Appendix (Terms and Procedures of Payment) hereto.

The Employer will not instruct its bank to issue an irrevocable confirmed documentary credit made available to the Contractor in a bank in the country of the Contractor. The credit shall be for an amount of $0.00 and shall be subject to the Uniform Customs and Practice for Documentary Credits 2007 Revision, ICC Publication No. 600.

In the event that the amount payable under Schedule No. 1 is adjusted in accordance with GCC 11.2 or with any of the other terms of the Contract, the Employer shall arrange for the documentary credit to be amended accordingly.

 

Article 3.  Effective Date

3.1    Effective Date (Reference GCC Clause 1)

The Effective Date from which the Time for Completion of the Facilities shall be counted is the date when all of the following conditions have been fulfilled:

(a)    This Contract Agreement has been duly executed for and on behalf of the Employer and the Contractor;

(b)    The Contractor has submitted to the Employer the Performance Security and the advance payment guarantee;

(c)    The Employer has paid the Contractor the advance payment;

(f) Individual Letters from key personnel confirming availability

Each party shall use its best efforts to fulfill the above conditions for which it is responsible as soon as practicable.

3.2    If the conditions listed under 3.1 are not fulfilled within two (2) months from the date of this Contract notification because of reasons not attributable to the Contractor, the Parties shall discuss and agree on an equitable adjustment to the Contract Price and the Time for Completion and/or other relevant conditions of the Contract.

Article 4.  Communications

4.1    The address of the Employer for notice purposes, pursuant to GCC 4.1 is: ______________________.

    1. The address of the Contractor for notice purposes, pursuant to GCC 4.1 is: ________________________.

Article 5.  Appendices

5.1    The Appendices listed in the attached List of Appendices shall be deemed to form an integral part of this Contract Agreement.

    1. Reference in the Contract to any Appendix shall mean the Appendices attached hereto, and the Contract shall be read and construed accordingly.

 

IN WITNESS WHEREOF the Employer and the Contractor have caused this Agreement to be duly executed by their duly authorized representatives the day and year first above written.

 

Signed by, for and on behalf of the Employer

 

 

                                                                                                                       

[Signature]

 

                                                                                                                       

[Title]

 

in the presence of                                                                                           

 

 

Signed by, for and on behalf of the Contractor

 

 

                                                                                                                       

[Signature]

 

                                                                                                                       

[Title]

 

in the presence of                                                                                           

 

 

APPENDICES

 

Appendix 1     Terms and Procedures of Payment

Appendix 2     Price Adjustment

Appendix 3     Insurance Requirements

Appendix 4     Time Schedule

Appendix 5     List of Major Items of Plant and Installation Services and List of Approved Subcontractors

Appendix 6     Scope of Works and Supply by the Employer

Appendix 7     List of Documents for Approval or Review

Appendix 8     Functional Guarantees

 

 

 

Appendix 1.  Terms and Procedures of Payment

In accordance with the provisions of GCC Clause 12 (Terms of Payment), the Employer shall pay the Contractor in the following manner and at the following times, on the basis of the Price Breakdown given in the section on Price Schedules.  Payments will be made in the currencies quoted by the Bidder unless otherwise agreed between the Parties.  Applications for payment in respect of part deliveries may be made by the Contractor as work proceeds.

 

TERMS OF PAYMENT

 

Schedule No. 1.  Plant and Equipment Supplied from Abroad

In respect of plant and equipment supplied from abroad, the following payments shall be made:

Ten percent (10%) of the total CIP amount as an advance payment against receipt of invoice and an irrevocable advance payment security for the equivalent amount made out in favor of the Employer.  The advance payment security may be reduced in proportion to the value of the plant and equipment delivered to the site, as evidenced by shipping and delivery documents.

Eighty percent (80%) of the total or pro rata CIP amount upon Incoterm “CIP”, upon delivery to the site within forty-five (45) days after receipt of documents.

Five percent (5%) of the total or pro rata CIP amount upon issue of the Completion Certificate, within forty-five (45) days after receipt of invoice.

Five percent (5%) of the total or pro rata CIP amount upon issue of the Operational Acceptance Certificate, within forty-five (45) days after receipt of invoice.

Schedule No. 2.  Plant and Equipment Supplied from within the Employer’s Country

In respect of plant and equipment supplied from within the Employer’s Country, the following payments shall be made:

Ten percent (10%) of the total EXW amount as an advance payment against receipt of invoice, and an irrevocable advance payment security for the equivalent amount made out in favor of the Employer.  The advance payment security may be reduced in proportion to the value of the plant and equipment delivered to the site, as evidenced by shipping and delivery documents.

Eighty percent (80%) of the total or pro rata EXW amount upon Incoterm “Ex-Works,” upon delivery to the site within forty-five (45) days after receipt of invoice and documents.

Five percent (5%) of the total or pro rata EXW amount upon issue of the Completion Certificate, within forty-five (45) days after receipt of invoice.

Five percent (5%) of the total or pro rata EXW amount upon issue of the Operational Acceptance Certificate, within forty-five (45) days after receipt of invoice.

Schedule No. 3.  Design Services

In respect of design services for both the foreign currency and the local currency portions, the following payments shall be made:

Ten percent (10%) of the total design services amount as an advance payment against receipt of invoice, and an irrevocable advance payment security for the equivalent amount made out in favor of the Employer. 

Ninety percent (90%) of the total or pro rata design services amount upon acceptance of design in accordance with GCC Clause 20 by the Project Manager within forty-five (45) days after receipt of invoice.

Schedule No. 4.  Installation Services

In respect of installation services for both the foreign and local currency portions, the following payments shall be made:

Ten percent (10%) of the total installation services amount as an advance payment against receipt of invoice, and an irrevocable advance payment security for the equivalent amount made out in favor of the Employer.  The advance payment security may be reduced in proportion to the value of work performed by the Contractor as evidenced by the invoices for installation services.

Eighty percent (80%) of the measured value of work performed by the Contractor, as identified in the said Program of Performance, during the preceding month, as evidenced by the Employer’s authorization of the Contractor’s application, will be made monthly within forty-five (45) days after receipt of invoice.

Five percent (5%) of the total or pro rata value of installation services performed by the Contractor as evidenced by the Employer’s authorization of the Contractor’s monthly applications, upon issue of the Completion Certificate, within forty-five (45) days after receipt of invoice.

Five percent (5%) of the total or pro rata value of installation services performed by the Contractor as evidenced by the Employer’s authorization of the Contractor’s monthly applications, upon issue of the Operational Acceptance Certificate, within forty-five (45) days after receipt of invoice.

In the event that the Employer fails to make any payment on its respective due date, the Employer shall pay to the Contractor interest on the amount of such delayed payment at the rate of for local currency/CMA (lending Rate at Central Bank of Eswatini plus 1%) ÷12 and “for USD, the (Secured Overnight Financing Rate (SOFR) plus 1%) ÷12  ; for Euro,( EURIBOR plus 1%) ÷12; per month for period of delay until payment has been made in full.

 

PAYMENT PROCEDURES

 

The procedures to be followed in applying for certification and making payments shall be as follows:

The Contractor should submit invoice outlining the pay items covering the pro rata value of Supply/Work Done along with the submission of the following documents to the Project Manager:

      1. For Supply:
  2. Three (3) copies of Contractor’s invoice certified by the Employer showing contract no., description of goods, quantity, unit price and total amount.
  3. Payment Authorization as per the specified format duly signed by the authorized official (s), designated by the Employer to operate the Line of Credit.
  4. Original and Six (6) copies of negotiable, clean, on-board bill of lading marked freight prepaid / Lorry Receipt and 6 copies of non-negotiable bill of lading / Lorry Receipt.
  5. Three (3) copies of Detailed Packing list identifying contents of each package.
  6. Insurance Policy/Certificate.
  7. Manufacturer’s / Supplier’s Warranty Certificate.
  8. Dispatch authorization issued by the employer with the factory inspection report.
  9. Certificate of origin.
      1. For Design Services and Installation Services:
  1. All Payments for the works in part or full shall be based upon measurements or otherwise as per the Contract. After excavation before filling the trench/holes, the Contractor shall take and record measurements in presence of the authorized representatives of the Employer.
  2. The Value of work executed shall be determined by the Employer. The Value of work executed shall comprise the value of the quantities of the items in the Price Bid.
  3. The Contractor seeking any payment shall submit to the Employer an Invoice with bills with the relevant approved measurement certificates and other requisite documents, duly signed by the site representatives of the Employer. The Employer will then verify the bills and approve for release of payment.

 

 

 

Appendix 2.  Price Adjustment (Not Applicable)

The prices are to remain firm and fixed for the duration of the Contract.

 

 

Appendix 3.  Insurance Requirements

Insurances to be Taken Out by the Contractor

In accordance with the provisions of GCC Clause 34, the Contractor shall at its expense take out and maintain in effect, or cause to be taken out and maintained in effect, during the performance of the Contract, the insurances set forth below in the sums and with the deductibles and other conditions specified.  The identity of the insurers and the form of the policies shall be subject to the approval of the Employer, such approval not to be unreasonably withheld.

(a)    Cargo Insurance

Covering loss or damage occurring, while in transit from the supplier’s or manufacturer’s works or stores until arrival at the Site, to the Facilities (including spare parts therefor) and to the construction equipment to be provided by the Contractor or its Subcontractors.

Amount

Deductible limits

Parties Insured

From

To

110% of the Contract Price

NIL

Employer, Contractor

Manufacturer’s   Works

Site

 

(b)    Installation All Risks Insurance

Covering physical loss or damage to the Facilities at the Site, occurring prior to completion of the Facilities, with an extended maintenance coverage for the Contractor’s liability in respect of any loss or damage occurring during the defect liability period while the Contractor is on the Site for the purpose of performing its obligations during the defect liability period.

 

Amount

Deductible limits

Parties Insured

From

To

110% of the Contract Price

NIL

Employer, Contractor, and Subcontractor  (if any)

Receipt of site

Up to Defect Liability Period

 

(c)    Third Party Liability Insurance

Covering bodily injury or death suffered by third parties (including the Employer’s personnel) and loss of or damage to property (including the Employer’s property and any parts of the Facilities that have been accepted by the Employer) occurring in connection with the supply and installation of the Facilities.

Amount

Deductible limits

Parties Insured

From

To

USD 100,000 per person per occasion

NIL

Employer, Contractor, and Subcontractor  (if any)

Commencement of work

Up to Defect Liability Period

USD 10,000

NIL

Third party personnel

Commencement of work

Up to Defect Liability Period

USD 50,000

NIL

Employer’s Property

Commencement of work

Up to Defect Liability Period

 

 

(d)    Automobile Liability Insurance

Covering use of all vehicles used by the Contractor or its Subcontractors (whether or not owned by them) in connection with the supply and installation of the Facilities.  Comprehensive insurance in accordance with statutory requirements.

 

(e)    Workers’ Compensation

In accordance with the statutory requirements applicable in any country where the Facilities or any part thereof is executed.

 

(f)     Employer’s Liability

In accordance with the statutory requirements applicable in any country where the Facilities or any part thereof is executed.

 

(g)    Other Insurances

The Contractor is also required to take out and maintain at its own cost the following insurances:

Amount

Deductible limits

Parties Insured

From

To

To be indicated by the Contractor

NIL

Contractor, and Subcontractor  (if any)

Receipt of site

Up to Defect Liability Period

 

 

The Employer shall be named as co-insured under all insurance policies taken out by the Contractor pursuant to GCC Sub-Clause 34.1, except for the Third Party Liability, Workers’ Compensation and Employer’s Liability Insurances, and the Contractor’s Subcontractors shall be named as co-insureds under all insurance policies taken out by the Contractor pursuant to GCC Sub-Clause 34.1, except for the Cargo, Workers’ Compensation and Employer’s Liability Insurances.  All insurer’s rights of subrogation against such co-insureds for losses or claims arising out of the performance of the Contract shall be waived under such policies.

 

Insurances To Be Taken Out By The Employer

 

The Employer shall at its expense take out and maintain in effect during the performance of the Contract the following insurances.

 

Details:

NIL

 

 

Appendix 4.  Time Schedule

4.1 Description of Facilities:

Name of Facilities

Completion Time required by the Employer from the Effective Date

Completion date guaranteed by the Bidder from the effective date

Design, Supply and installation of 11kV auto-reclosers

 

 

Six (6) Months

 

 

 

4.2 The activities under the Contractor’s program for Project Completion shall be in the form of a master network (MNW) and shall identify the various activities like design, engineering, manufacturing, supply, installation, factory testing, transportation to site, site testing and commissioning, trial operation and taking over etc. of the facilities or specific part thereof (where specific parts are specified in PCC). The network shall conform to the above Project Completion Schedule. This master network will be discussed and agreed before Kick-off meeting in line with the above. The detailed network(s) and project implementation plans & programs shall preferably be prepared in Primavera or in MS Project or in the latest Project Management tool as convenient to the Employer and shall form part of the contract.

4.3 The Employer reserves the right to request minor changes in the work schedule at the time of Award of Contract to the successful Bidder.

 

 

Appendix 5.  List of Major Items of Plant and Installation Services and List of Approved Subcontractors

A list of major items of Plant and Installation Services is provided below.

 

The following Subcontractors and/or manufacturers are approved for carrying out the items of the Facilities indicated below.  Where more than one Subcontractor is listed, the Contractor is free to choose between them, but it must notify the Employer of its choice in good time prior to appointing any selected Subcontractor.  In accordance with GCC Sub-Clause 19.1, the Contractor is free to submit proposals for Subcontractors for additional items from time to time.  No Subcontracts shall be placed with any such Subcontractors for additional items until the Subcontractors have been approved in writing by the Employer and their names have been added to this list of Approved Subcontractors.

 

 

Major Items of Plant and Installation Services

Approved Subcontractors/Manufacturers

Nationality

 

 

 

 

 

 

 

 

 

 

 

Appendix 6.  Scope of Works and Supply by the Employer

The following personnel, facilities, works and supplies will be provided/supplied by the Employer, and the provisions of GCC Clauses 10, 21 and 24 shall apply as appropriate. All personnel, facilities, works and supplies will be provided by the Employer in good time so as not to delay the performance of the Contractor, in accordance with the approved Time Schedule and Program of Performance pursuant to GCC Sub-Clause 18.2.

Unless otherwise indicated, all personnel, facilities, works and supplies will be provided free of charge to the Contractor.

Personnel

Charge to Contractor (if any)

  • Operational staff for witnessing works, arranging outages and supervision during network outages.

None

Facilities

Charge to Contractor (if any)

None

None

Works

Charge to Contractor (if any)

  • Dismantling of existing 11 kV infrastructure at all 13 sites
  • Dismantling of existing 11 kV infrastructure at all 13 sites                                            

None

Supplies

Charge to Contractor (if any)

  • 4 D10/11 poles per site and corresponding steel cross arms
  • 13 x 16KVA 11/0.23kV transformers and corresponding MV surge arrestors, LV MCB in pole mounted box
  • Supply of Camo earthing conductor, clamps, spikes, lugs and conductive cement for all 13 sites

 

None

 

 

 

Appendix 7.  List of Documents for Approval or Review

 

Pursuant to GCC Sub-Clause 20.3.1, the Contractor shall prepare, or cause its Subcontractor to prepare, and present to the Project Manager in accordance with the requirements of GCC Sub-Clause 18.2 (Program of Performance), the following documents for

 

A.     Approval

 

B.     Review

 

 

Appendix 8.  Functional Guarantees

1.      General

This Appendix sets out

(a)    the functional guarantees referred to in GCC Clause 28 (Functional Guarantees)

(b)    the preconditions to the validity of the functional guarantees, either in production and/or consumption, set forth below

(c)    the minimum level of the functional guarantees

(d)    the formula for calculation of liquidated damages for failure to attain the functional guarantees.

2.      Preconditions

The Contractor gives the functional guarantees (specified herein) for the facilities, subject to the following preconditions being fully satisfied:

____________________________________________________________________________________

3.      Functional Guarantees

Subject to compliance with the foregoing preconditions, the Contractor guarantees as follows:

3.1    Production Capacity

_____________________________________________________________________________

and/or

3.2    Raw Materials and Utilities Consumption

____________________________________________________________________________

4.      Failure in Guarantees and Liquidated Damages

4.1    Failure to Attain Guaranteed Production Capacity

If the production capacity of the facilities attained in the guarantee test, pursuant to GCC Sub-Clause 25.2, is less than the guaranteed figure specified in para. 3.1 above, but the actual production capacity attained in the guarantee test is not less than the minimum level specified in para. 4.3 below, and the Contractor elects to pay liquidated damages to the Employer in lieu of making changes, modifications and/or additions to the Facilities, pursuant to GCC Sub-Clause 28.3, then the Contractor shall pay liquidated damages at the rate of ___________________ for every complete one percent (1%) of the deficiency in the production capacity of the Facilities, or at a proportionately reduced rate for any deficiency, or part thereof, of less than a complete one percent (1%).

4.2    Raw Materials and Utilities Consumption in Excess of Guaranteed Level

__________________________________________________________________

If the actual measured figure of specified raw materials and utilities consumed per unit (or their average total cost of consumption) exceeds the guaranteed figure specified in para. 3.2 above (or their specified average total cost of consumption), but the actual consumption attained in the guarantee test, pursuant to GCC Sub-Clause 25.2, is not more than the maximum level specified in para. 4.3 below, and the Contractor elects to pay liquidated damages to the Employer in lieu of making changes, modifications and/or additions to the Facilities pursuant to GCC Sub-Clause 28.3, then the Contractor shall pay liquidated damages at the rate of [amount in the contract currency] for every complete one percent (1%) of the excess consumption of the Facilities, or part thereof, of less than a complete one percent (1%).

4.3    Minimum Levels

Notwithstanding the provisions of this paragraph, if as a result of the guarantee test(s), the following minimum levels of performance guarantees (and consumption guarantees) are not attained by the Contractor, the Contractor shall at its own cost make good any deficiencies until the Facilities reach any of such minimum performance levels, pursuant to GCC Sub-Clause 28.2:

(a)    production capacity of the Facilities attained in the guarantee test:  ninety-five percent (95%) of the guaranteed production capacity (the values offered by the Contractor in its Bid for functional guarantees represents 100%).

and/or

(b)    average total cost of consumption of all the raw materials and utilities of the Facilities:  one hundred and five percent (105%) of the guaranteed figures (the figures offered by the Contractor in its Bid for functional guarantees represents 100%).

4.4    Limitation of Liability

Subject to para. 4.3 above, the Contractor’s aggregate liability to pay liquidated damages for failure to attain the functional guarantees shall not exceed ______ percent ( ___ %) of the Contract price.

 

 

 

Performance Security Form– Bank Guarantee[18]

[Guarantor letterhead or SWIFT identifier code]

Beneficiary:   [insert name and Address of Employer]

 

Date:   _ [Insert date of issue]

PERFORMANCE GUARANTEE No.: ____[Insert guarantee reference number]

Guarantor:  [Insert name and address of place of issue, unless indicated in the letterhead]

We have been informed that ____________________ (hereinafter called “the Applicant”) has entered into Contract No. ________________dated ____________ with the Beneficiary, for the execution of ____________________________ (hereinafter called “the Contract”).

 

Furthermore, we understand that, according to the conditions of the Contract, a performance guarantee is required.

At the request of the Applicant, we as Guarantor, hereby irrevocably undertake to pay the Beneficiary any sum or sums not exceeding in total an amount of _________________(___)[19],such sum being payable in the types and proportions of currencies in which the Contract Price is payable, upon receipt by us of the Beneficiary’s complying demand supported by the Beneficiary’s statement, whether in the demand itself or in a separate signed document accompanying or identifying the demand, stating that the Applicant is in breach of its obligation(s) under the Contract, without the Beneficiary needing to prove or to show grounds for your demand or the sum specified therein.

This guarantee shall be reduced by half upon our receipt of:

 

(a)        a copy of the Operational Acceptance Certificate; or

(b)       a registered letter from the Applicant (i) attaching a copy of its notice requesting issuance of the Operational Acceptance Certificate and (ii) stating that the Project Manager has failed to issue such Certificate within the time required or provide in writing justifiable reasons why such Certificate has not been issued, so that Operational Acceptance is deemed to have occurred.

 

This guarantee shall expire no later than the earlier of:[20]

(a)        twelve months after our receipt of either (a) or (b) above; or

(b)       eighteen months after our receipt of:

(i)        a copy of the Completion Certificate; or

(ii)       a registered letter from the Applicant, attaching a copy of the notice to the Project Manager that the Facilities are ready for commissioning, and stating that fourteen days have elapsed from receipt of such notice (or seven days have elapsed if the notice was a repeated notice) and the Project Manager has failed to issue a Completion Certificate or inform the Applicant in writing of any defects or deficiencies; or

(iii)      a registered letter from the Applicant stating that no Completion Certificate has been issued but the Employer is making use of the Facilities; or

 

(c)        the ____ day of _____, 2___.[21]

 

Consequently, any demand for payment under this guarantee must be received by us at this office on or before that date.

This guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010 Revision, ICC Publication No. 758, except that the supporting statement under Article 15(a) is hereby excluded.

_____________________
[signature(s)]


 

Note:  All italicized text (including footnotes) is for use in preparing this form and shall be deleted from the final product.

 

Performance Security Form- Conditional Bank Guarantee

                                                                                                   Date:                                                                                                              

                                                                                  Loan/Credit No:                                                                                                              

                                                                                              RFB No:                                                                                                              

To: ___________________________________

 

Dear Ladies and/or Gentlemen,

We refer to the Contract Agreement (“the Contract”) signed on [date] between you and ____________________________ (“the Contractor”) concerning design, execution and completion of ____________________________.

By this letter we, the undersigned, [name of Bank], a Bank (or company) organized under the laws of _________________ and having its registered/principal office at _________________, do hereby jointly and severally with the Contractor irrevocably guarantee payment owed to you by the Contractor, pursuant to the Contract, up to the sum of ___________, equivalent to _______________ percent (%)  of the Contract Price until the date of the Operational Acceptance Certificate and thereafter up to a sum of ____________, equivalent to__________ percent (%)  of the Contract Price, until twelve (12) months after the date of Operational Acceptance, or eighteen (18) months after Completion of the Facilities, whichever comes first.

Where it is agreed between you and the Contractor that the Facilities are to be accepted in parts, and thus where there are separate Completion and Operational Acceptance Certificates for each part, this Letter of Guarantee shall be apportioned to the value of each such part and shall reduce or expire as provided above on or following Completion or Operational Acceptance of each part.

We shall only undertake to make payment under this Letter of Guarantee upon our receipt of a written demand signed by your duly authorized officer for a specified sum, where such demand sets out the reasons for your claim under this Letter of Guarantee and is accompanied by

(a)    a copy of the written notice sent by you to the Contractor before making the claim under this Guarantee, specifying the Contractor’s breach of contract and requesting the Contractor to remedy it

(b)    a letter signed by your duly authorized officer certifying that the Contractor has failed to remedy the default within the period allowed for remedial action

(c)    a copy of your written notice to the Contractor stating your intent to claim under this Letter of Guarantee because of the Contractor’s failure to remedy the default in accordance with the request referred to in para. (a) above.

Our liability under this Letter of Guarantee shall be to pay to you whichever is the lesser of the sum so requested or the amount then guaranteed hereunder in respect of any demand duly made hereunder prior to expiry of this Letter of Guarantee, without being entitled to inquire whether or not this payment is lawfully demanded.

This Letter of Guarantee shall be valid from the date of issue until the earlier of twelve (12) months after the date of Operational Acceptance or eighteen (18) months after the date of Completion of the Facilities or, where the Facilities are to be accepted in parts, twelve (12) months after the date of Operational Acceptance or eighteen (18) months after the date of Completion of the last part or [date], whichever comes first.

Except for the documents herein specified, no other documents or other action shall be required, notwithstanding any applicable law or regulation.

If the Defect Liability Period is extended with respect to any part of the Facilities in accordance with the Contract, you shall notify us, and the validity of this Letter of Guarantee shall be extended with respect to the percentage of the Contract Price stipulated in the notification until expiry of such extended Defect Liability Period.

Our liability under this Letter of Guarantee shall become null and void immediately upon its expiry, whether it is returned or not, and no claim may be made hereunder after such expiry or after the aggregate of the sums paid by us to you shall equal the sums guaranteed hereunder, whichever is the earlier.

All notices to be given hereunder shall be given by registered (airmail) post to the addressee at the address herein set out or as otherwise advised by and between the parties hereto.

We hereby agree that any part of the Contract may be amended, renewed, extended, modified, compromised, released or discharged by mutual agreement between you and the Contractor, and this security may be exchanged or surrendered without in any way impairing or affecting our liabilities hereunder without notice to us and without the necessity for any additional endorsement, consent or guarantee by us, provided, however, that the sum guaranteed shall not be increased or decreased.

No action, event or condition which by any applicable law should operate to discharge us from liability hereunder shall have any effect and we hereby waive any right we may have to apply such law, so that in all respects our liability hereunder shall be irrevocable and, except as stated herein, unconditional in all respects.

Yours truly,

 

                                                                                                                       

Authorized Signature

 

Advance Payment Security

Demand Guarantee

[Guarantor letterhead or SWIFT identifier code]

 

Beneficiary: ........................................................ Name and Address of Employer .....................................................

Date:[Insert date of issue].....................................................................................................................................................

Advance Payment Guarantee No.:[Insert guarantee reference number]

Guarantor:  [Insert name and address of place of issue, unless indicated in the letterhead]

............................................................................................................................................................................................................................

We have been informed that . . . . .. . . . .  (hereinafter called “the Applicant”) has entered into Contract No. . . . . .. . . . . dated . . . . . . ..with the Beneficiary, for the execution of, . . . . . .. . . . .  (hereinafter called “the Contract”).

Furthermore, we understand that, according to the Conditions of the Contract, an advance payment in the sum  . . . . .. . . . . . (. . . . .. . . . .  ) is to be made against an advance payment guarantee.

At the request of the Applicant, we as Guarantor, hereby irrevocably undertake to pay the Beneficiary any sum or sums not exceeding in total an amount of .
(. . . . .. . . . .  ) [22] upon receipt by us of the Beneficiary’s complying demand supported by the Beneficiary’s statement whether in the demand itself or in a separate signed document accompanying or identifying the demand, stating either that the applicant:

      1. has used the advance payment for purposes other than the costs of mobilization in respect of the Facilities; or
      2.  has failed to repay the advance payment in accordance with the Contract conditions, specifying the amount which the Applicant has failed to repay.

A demand under this guarantee may be presented as from the presentation to the Guarantor of a certificate from the Beneficiary’s bank stating that the advance payment referred to above has been credited to the Applicant on its account number ___________ at _________________..

 

The maximum amount of this guarantee shall be progressively reduced by the amount of the advance payment repaid by the Applicant as indicated in copies of interim statements or payment certificates which shall be presented to us.  This guarantee shall expire, at the latest, upon our receipt of documentation indicating full repayment by the Applicant of the amount of the advance payment, or on the . . . day of . . . . . . . , . . . . .[23], whichever is earlier.  Consequently, any demand for payment under this guarantee must be received by us at this office on or before that date.

This guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010 Revision, ICC Publication No. 758, except that the supporting statement under Article 15(a) is hereby excluded.

 

____________________ [signature(s)]


Note:  All italicized text (including footnotes) is for use in preparing this form and shall be deleted from the final product.

 

 

[1]   Nonperformance, as decided by the Employer, shall include all contracts where (a) nonperformance was not challenged by the contractor, including through referral to the dispute resolution mechanism under the respective contract, and (b) contracts that were so challenged but fully settled against the contractor. Nonperformance shall not include contracts where Employers decision was overruled by the dispute resolution mechanism. Nonperformance must be based on all information on fully settled disputes or litigation, i.e., dispute or litigation that has been resolved in accordance with the dispute resolution mechanism under the respective contract and where all appeal instances available to the Bidder have been exhausted.

[2]         This requirement also applies to contracts executed by the Bidder as JV member.

[3]      The Bidder shall provide accurate information on the related Letter of Bid about any litigation or arbitration resulting from contracts completed or ongoing under its execution over the last five years. A consistent history of awards against the Bidder or any member of a joint venture may result in failure of the Bid.

[4] The Employer may use this information to seek further information or clarifications in carrying out its due diligence. 

[5]    For contracts under which the Bidder participated as a joint venture member or sub-contractor, only the Bidder’s share, by value, shall be considered to meet this requirement

[6]      Substantial completion shall be based on 80% or more Plant and installation completed under the contract.

[7]      In the case of JV, the value of contracts completed by its members shall not be aggregated to determine whether the requirement of the minimum value of a single contract has been met. Instead, each contract performed by each member shall satisfy the minimum value of a single contract as required for single entity. In determining whether the JV meets the requirement of total number of contracts, only the number of contracts completed by all members each of value equal or more than the minimum value required shall be aggregated.

[8] In the case of JV, the value of contracts completed by its members shall not be aggregated to determine whether the requirement of the minimum value of a single contract has been met. Instead, each contract performed by each member shall satisfy the minimum value of a single contract as required for single entity. In determining whether the JV meets the requirement of total number of contracts, only the number of contracts completed by all members each of value equal or more than the minimum value required shall be aggregated.

[9]      For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract.

[10]        A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower. 

[11]        Inspections in this context usually are investigative (i.e., forensic) in nature.  They involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms.  Such activity includes but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third party verification of information.

 

 

[13] Costs shall be in the currencies of the Contract.

[14] Costs shall be in the currencies of the Contract.

2 Specify where necessary.

[15]      For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract.

[16]        A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower. 

[17]        Inspections in this context usually are investigative (i.e., forensic) in nature.  They involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms.  Such activity includes but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third party verification of information.

[18]      The Employer should insert either the Bank Guarantee or the Conditional Guarantee.

[19]      The Guarantor shall insert an amount representing the percentage of the Contract Price specified in the Contract and denominated either in the currency(ies) of the Contract or a freely convertible currency acceptable to the Employer.

[20]      This text shall be revised as and where necessary to take into account (i) partial acceptance of the Facilities in accordance with Sub-Clause 25.4 of the GCC; and (ii) extension of the Performance Security when the Contractor is liable for an extended warranty obligation pursuant to Sub-Clause 27.10 of the GCC (although in this latter case the Employer might want to consider an extended warranty security in lieu of the extension of the Performance Security).

[21]      Insert the date twenty-eight days after the expected expiration date of the Defect Liability Period. The Employer should note that in the event of an extension of the time for completion of the Contract, the Employer would need to request an extension of this guarantee from the Guarantor. Such request must be in writing and must be made prior to the expiration date established in the guarantee. In preparing this guarantee, the Employer might consider adding the following text to the form, at the end of the penultimate paragraph: “The Guarantor agrees to a one-time extension of this guarantee for a period not to exceed [six months][one year], in response to the Employer’s written request for such extension, such request to be presented to the Guarantor before the expiry of the guarantee.”

 

[22]The Guarantor shall insert an amount representing the amount of the advance payment and denominated either in the currency(ies) of the advance payment as specified in the Contract, or in a freely convertible currency acceptable to the Employer.

[23]Insert the expected expiration date of the Time for Completion.  The Employer should note that in the event of an extension of the time for completion of the Contract, the Employer would need to request an extension of this guarantee from the Guarantor.  Such request must be in writing and must be made prior to the expiration date established in the guarantee. In preparing this guarantee, the Employer might consider adding the following text to the form, at the end of the penultimate paragraph:  “The Guarantor agrees to a one-time extension of this guarantee for a period not to exceed [six months][one year], in response to the Beneficiary’s written request for such extension, such request to be presented to the Guarantor before the expiry of the guarantee.”

"},{"id":"OP00454957","notice_type":"Request for Expression of Interest","noticedate":"22-Jul-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-08-07T00:00:00Z","submission_deadline_time":"04:30","project_ctry_name":"Caribbean","project_id":"P179210","project_name":"OECS- Skills and Innovation Project","bid_reference_no":"LC-OECS COMMISSION-558060-CS-QCBS","bid_description":"Consultancy Services: Independent Technical Assurance (ITA)","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"P.O. Box 179 \nMorne Fortune \nCastries \nSaint Lucia","contact_ctry_name":"St. Lucia","contact_email":"francillia.solomon@oecs.int","contact_name":"Francilia Solomon","contact_organization":"Organization of Eastern Caribbean States Commission","contact_phone_no":"758-455-6300","submission_date":"2026-07-22T00:00:00Z","notice_text":"

ORGANISATION OF EASTERN CARIBBEAN STATES

REQUEST FOR EXPRESSIONS OF INTEREST

NAME OF PROJECT - OECS SKILLS AND INNOVATION PROJECT (SKIP)

GRANT NO.: E286

Assignment Title: Consultancy Services for an Independent Technical Assurance (ITA)

Reference No. LC-OECS COMMISSION-558060-CS-QCBS

 

The Organisation of Eastern Caribbean States (OECS) has received financing from the World Bank toward the cost of the OECS Skills and Innovation Project (SKIP) and intends to apply part of the proceeds to Consultancy Services for an Independent Technical Assurance (ITA).

The objectives of the consulting services (“the Services) are to provide independent, evidencebased technical validation of the existing builds (KTIP and Virtual Campus) and of the sourced EMIS DPG and its adaptation, and to provide feedback to the SDT on how to bring each platform to a regionallydeployable standard through an iterative cycle of review, recommendations, remediation, and signoff.

 

The OECS now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The minimum required qualifications and experience are listed in section 8.0 of the TOR below.  The Qualifications and Experience of Key Experts shall not be included in the shortlisting criteria. Key Experts will not be evaluated at the shortlisting stage.

 

The attention of interested Consultants is drawn to Section III, paragraphs 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” September 2023 and (‘Procurement Regulations’), setting forth the World Bank’s policy on conflict of interest. 

To obtain the maximum degree of comparison among Expressions of Interest (EOIs) and facilitate the evaluation process, the EOI should be a maximum of 20 pages (including annexes) with the following information included below.  Any pages exceeding this limit will not be considered for evaluation or shortlisting.

 

 

Consultants may associate with other firms to enhance their qualifications, but should clearly indicate whether the association is a joint venture and/or a sub-consultancy. In the case of a joint venture, all partners shall be jointly and severally liable for the entire contract, if selected.

    

A Consultant will be selected in accordance with the Quality and Cost Based Selection (QCBS) method set out in the Procurement Regulations.

 

Further information can be obtained at the address below during office hours 08:30 a.m. – 4:30 p.m. (0830 to 1630 hours).

Organisation of Eastern Caribbean States

OECS Skills and Innovation Projects

P.O. Box 179
Morne Fortune
Castries
Saint Lucia
TEL: +1 758-455-6349/68

E-mail: procurement@oecs.int

An electronic copy of the Expressions of Interest must be sent by August 7, 2026, at 4:30 p.m. to:

Yasmine Anatole, Procurement Officer

At the following email address:

procurementbids@oecs.int

copied to: skip@oecs.int       

The email submissions should include the Firm's name and address and shall be clearly marked in the subject line as “Expression of Interest – Consultancy Services for an Independent Technical Assurance (ITA).”

The Terms of Reference for the Submission of Expressions of Interest for this consultancy are provided below.

 

 
  

 

 

 

 

 

TERMS OF REFERENCE

CONSULTANCY SERVICES FOR AN INDEPENDENT TECHNICAL ASSURANCE (ITA) FOR THE OECS SKILLS AND INNOVATION PROJECT (SKIP)

    

Terms of Reference

Independent Technical Assurance (ITA)

Consultancy

Technical Assurance and Iterative Validation of the KTIP, OECS Virtual Campus, and Regionally-Interoperable Post-Secondary EMIS Architecture under the OECS Skills and Innovation Project (SKIP)

Revised draft v 6— 22 June 2026

1. Background and Project Context

The OECS Skills and Innovation Project (SKIP) is a World Bank–financed regional operation implemented by the Organisation of Eastern Caribbean States (OECS) Commission and the participating OECS Member States of Grenada and Saint Lucia. The Project’s Development Objective (PDO) is to enhance youth transversal and advanced technical skills, strengthen regional collaboration in post-secondary education, and foster collaborative innovation across the OECS Member States.

The OECS SKIP is structured around four components:

Component 1 is designed to generate regional platforms, standards, and systems that benefit all nine OECS Member States and create economies of scale that individual countries cannot efficiently achieve on their own. Key activities under Component 1 include: (i) development of a regional strategic framework for postsecondary education; (ii) common learning standards and assessment tools for priority skills; (iii) harmonised standards for postsecondary faculty and institutional leadership; (iv) the OECS Virtual Campus; (v) the Knowledge, Technology and Innovation Platform (KTIP); and (vi) a regionally interoperable postsecondary Education Management Information System (EMIS) architecture.

1.1 Current state of the three Component 1 platforms

The three platforms that fall within the scope of this assignment are at materially different stages and follow materially different delivery models. The Independent Technical Assurance (ITA) Consultancy’s engagement is calibrated to those differences.

 

 

Across all three platforms, a prior technical assessment confirmed the viability of the chosen delivery approach but identified material risks related to scalability and performance at the regional level; integration across heterogeneous systems; production readiness; data governance and crosscountry compliance; and capacity constraints and longterm sustainability.

To mitigate these risks, the OECS Commission will engage a suitably qualified firm to serve as an Independent Technical Assurance Consultancy (ITA), providing independent technical assurance and certification across the lifecycle stages relevant to each platform, operating under the iterative reviewandvalidation model set out in Section 4.

Independence is a foundational requirement. The credibility of the ITA’s findings depends on a firm distinction between the ITA’s assurance role and the SDT’s development role. The ITA reviews and validates; the SDT implements. The ITA’s recommendations should specify what must be remediated and to what standard, with the implementation approach reserved for the SDT. This distinction, set out in detail in Section 4.1, Section 7, and Section 10, is foundational to the assignment and is nonnegotiable.

2. Objective and Role of the ITA

The objective of this assignment is to provide independent, evidencebased technical validation of the existing builds (KTIP and Virtual Campus) and of the sourced EMIS DPG and its adaptation, and to provide feedback to the SDT on how to bring each platform to a regionallydeployable standard through an iterative cycle of review, recommendations, remediation, and signoff.

2.1 Consolidated role description

The ITA shall act as a technical assurance and function across the full lifecycle of the three Component 1 platforms. The role comprises six discrete functions, all of which are exercised iteratively across the validation gates set out in Section 4.2:

This role description is the single, limited-scope document detailing the ITA’s functions. Subsequent sections elaborate the operational mechanics (Section 4), the phased activities (Section 5), and the institutional arrangements that support the role (Section 7).

 

3. Scope of Work

3.1 Platforms covered

The ITA shall provide technical assurance across the three SKIP Component 1 platforms and their integrations:

3.2 Differentiated assurance pathway by platform

Given the different starting positions of the three platforms, the ITA shall apply a differentiated assurance pathway, agreed in the Inception Report (D1). The pathways are articulated below; while KTIP and the Virtual Campus follow the same gate sequence, the substantive content of the review at each gate differs due to their distinct architectures and codebases.

Platform

Starting Position

ITA Pathway

KTIP

Existing SDT build, ~80% complete.

Baseline audit of existing KTIP build → Recommendations → SDT remediation → ITA revalidation & signoff → Predeployment certification → GoLive → Postdeployment review.

Virtual Campus (LearnBoard)

Existing SDT build, ~80% complete.

Baseline audit of existing Virtual Campus build against the approved Mobile Specification and target architecture → Recommendations → SDT remediation → ITA revalidation & signoff → Predeployment certification → GoLive → Postdeployment review.

Regional EMIS

To be sourced as a Digital Public Good (DPG); adaptation by SDT and partners.

DPG suitability & compliance validation → Recommendations on adaptation scope → SDT adaptation → ITA revalidation & signoff → Predeployment certification → GoLive → Postdeployment review.

 

The ITA’s role is to validate existing or sourced builds and to certify that successive remediation cycles have brought the three platforms to the required standard.

3.3 Integration scope- to ensure proper scope integration across the platforms, the ITA will seek to:

3.4 Assessment Dimensions: The ITA will undertake relevant assessments as follows:

A. Platform-Level

B. Documentation

The ITA shall assess the completeness, accuracy, and usability of technical and operational documentation associated with each platform, including:

Documentation completeness is assessed at the G2 Build Completion gate (Section 4.2), not at predeployment, so that any gaps identified can be remediated alongside other build issues.

C. DPG-Specific (EMIS only)

For the regional interoperable EMIS, the ITA shall review and assess:

D. Ecosystem-Level (System-of-Systems)

4. Technical Assurance Framework

4.1 Iterative ReviewandValidation Cycle

The ITA shall operate under an iterative reviewandvalidation cycle, applied on a per-platform basis. Each cycle consists of four steps and is the unit on which RBF approval for expenditures for the next tranche of activities proposed by the RPIU is structured:

Step 1 — Review. The ITA reviews the existing build (KTIP, Virtual Campus) or the sourced DPG and its adaptation (EMIS) against the agreed criteria for the cycle.

Step 2 — Recommendations. The ITA issues written recommendations to the SDT. Recommendations shall be scoped at the level of what must be remediated and to what standard, with clear acceptance criteria.

Step 3 — SDT implementation and testing. The SDT implements the recommendations and conducts its own internal testing. The SDT shall submit to the ITA a remediation evidence pack documenting the changes made, the testing performed, and the results obtained.

Step 4 — Revalidation and signoff. The ITA revalidates the platform against the acceptance criteria stated in its recommendations. Where the criteria are met, the ITA issues a written signoff for the build phase, thereby triggering approval of expenditures for the corresponding RBF tranche of RPIU activities. Where criteria are not met, the cycle returns to Step 2 with revised or supplementary recommendations.

Cycles are platformspecific. KTIP, the Virtual Campus, and the EMIS may proceed through their cycles in parallel or in different sequences, as agreed in the Inception Report.

Decoupling ITA fees from SDT performance. The ITA’s entitlement to its own contractual fees is determined by the delivery of each ITA deliverable (Section 6), not by whether the SDT achieves a positive signoff in any given cycle. A Remediation Required determination represents a completed and payable piece of ITA work as much as a Validated determination does. This separation is critical to the integrity of the assignment: the ITA’s fees must not depend on the speed or quality of the SDT’s remediation, since such dependence would create a structural incentive to issue premature positive signoffs. RBF approval of expenditures for the tranche of activities is to the RPIU, on the strength of ITA signoff; the ITA itself is paid on the OECS Commission’s acceptance of its determinations and reports per Section 6.

4.2 Validation Gates

Each platform progresses through a sequence of validation gates. The gates are eventbased: a gate is triggered when the SDT submits the corresponding deliverable package, not on a fixed calendar date. A mapping of the milestones and key dates will be presented during the inception meeting. The gates and their applicability per platform are as follows:

 

 

Gate

Trigger

Deliverable from SDT

ITA Role

Outcome on Sign-off

G1 — Baseline / DPG Validation

 

 

SDT presents the current build status pack (KTIP, VC) or DPG suitability assessment and adaptation plan (EMIS) at the point of ITA engagement.

Build status pack documenting work completed to date (KTIP, VC); DPG suitability assessment and adaptation plan (EMIS).

Review and acknowledge the baseline; confirm that the scope, architecture, and DPG positioning are consistent with the SKIP requirements, as documented in the project documents; record any observations to inform subsequent gates.

Baseline of record established. Expenditures for Tranche 1 of activities proposed by the RPIU are approved.

G2 — Architecture Lock-in & Pilot Validation

SDT submits an integrated build with pilot deployment in selected institutions across lead Member States, supported by load-testing evidence and pilot monitoring data.

Integrated build with technical and operational documentation; architecture specification proposed for lock-in; security, performance and load-testing results against agreed thresholds; pilot deployment in selected institutions with monitoring data over an agreed observation window; user acceptance testing outcomes from pilot sites.

Review, recommend, re-validate. Confirm architecture is fit for regional deployment and may be locked in; verify load and performance behaviour under realistic institutional conditions; certify pilot outcomes against acceptance criteria.

Architecture locked in. Expenditures for  Tranche 2 of activities proposed by the RPIU are approved.

G3 — Regional Go-Live & Post-Deployment

SDT submits the regional innovations deployment plan and proceeds with rollout across Member States.

Regional deployment evidence across the nine Member States; post-deployment monitoring data; operational handover documentation; sustainability and support arrangements.

Validate regional innovation deployment, conduct a final audit, and issue sustainability recommendations.

Regional go-live certified. Expenditures for the final tranche of activities proposed by the RPIU are approved.

 

Within each gate, the fourstep iterative cycle (Section 4.1) may be repeated as many times as is necessary for the platform to meet the acceptance criteria. The ITA shall not artificially compress the cycle, but recommendations and revalidations shall be issued within the timeliness windows set out in Section 4.3.

ITA mobilisation timing. Given that KTIP and the Virtual Campus are at approximately 80% completion, ITA mobilisation must take place as soon as practicable following procurement, and shall not be deferred to align with the EMIS DPG sourcing timeline. The OECS Commission RPIU shall ensure that the procurement schedule supports mobilisation in time for the first G1 baseline audit of KTIP and the Virtual Campus. Where ITA mobilisation cannot be completed in time for an applicable gate, the OECS Commission RPIU shall document the gap and either (a) defer the affected gate or (b) authorise SDT continuation under a documented risk acceptance, with ITA retrospective review at the next gate.

 

4.3 Decision Authority and Timeliness

At each validation point within a gate, the ITA shall issue one of the following determinations:

Review turnaround. The ITA shall issue its determination within 10 working days of receipt of the complete deliverable package or remediation evidence pack from the SDT. Where the ITA requires further information, the 10workingday clock pauses upon issuance of a written information request and resumes upon receipt. The SDT shall respond to ITA information requests within 5 working days. The OECS Commission recognises that the SDT operates as a volunteer regional network, and prolonged review periods materially affect the SDT’s ability to maintain delivery momentum.

Recommendations specificity. Each recommendation issued by the ITA shall include: (i) a clear statement of the issue identified; (ii) the standard or criterion that is not met; (iii) the acceptance criteria that the SDT’s remediation must satisfy; and (iv) the evidence required from the SDT to support revalidation. The ITA shall not issue findings that are nonspecific, that prescribe a particular implementation approach, or that require openended further review.

Dispute resolution. Where the OECS Commission RPIU or the SDT documents a goodfaith technical disagreement with a Remediation Required or Critical Issues determination, the RPIU may, with World Bank concurrence, refer the matter to an independent technical panel for a binding second opinion. The panel shall comprise three subjectmatter experts who have not previously been engaged on the Project, jointly nominated by the OECS Commission and the World Bank. The cost of the panel shall be borne by the Project. This mechanism does not extend to findings issued under the Escalation Protocol (Sec. 7.5).

5. Phased Activities

5.1 Inception, Baseline Audits, and DPG Validation

On mobilisation, and applied per platform, the ITA shall:

5.2 Iterative Review and Remediation Oversight

During the buildcompletion and integration stages, the ITA shall, per platform:

5.3 Testing, Validation, and Quality Assurance

Minimum benchmarks (to be refined at inception):

5.4 Data Governance and DPI Readiness

5.5 PreDeployment Certification and GoLive

No deployment shall proceed without ITA certification.

5.6 PostDeployment and Scale Readiness

6. Deliverables and Payment Structure

Each substantive deliverable is delivered per platform: KTIP, OECS Virtual Campus, and Regional Post-Secondary EMIS. The payment share for D2 through D6 is split across the three platforms, so that the ITA’s entitlement under any deliverable is contingent on completion of that deliverable for each platform to which it applies. D1 (Inception) and D5 (Final Audit) are single combined deliverables across all three platforms.

The ITA is paid for delivering its own determinations and reports. The ITA is not paid contingent on the SDT achieving a Validated outcome: a properlyissued Remediation Required or Critical Issues determination is a delivered piece of ITA work and is payable on the same basis as a Validated (or Validated with Recommendations) determination. Conversely, approval of expenditures for the RBF tranche of activities proposed by the RPIU is contingent on the ITA’s Validated or Validated with Recommendations signoff for the corresponding gate.

 

Ref

Deliverable

Description

Per Platform Share

Total Share

D1

Inception Report and Workplan

Single combined report covering KTIP, Virtual Campus, and EMIS: audit framework, scope confirmation, per-platform pathway, pilot scope and load-testing thresholds for G2, risk register, review schedule.

—

10%

D2a

G1 Baseline Validation Report — KTIP

Baseline audit of the existing KTIP build with determination per Sec. 4.3 and recommendations register.

5%

—

D2b

G1 Baseline Validation Report — Virtual Campus

Baseline audit of the existing Virtual Campus build with determination per Sec. 4.3 and recommendations register.

5%

—

D2c

G1 DPG & Adaptation Validation Report — EMIS

Validation of the DPG suitability assessment and the proposed adaptation scope with determination and recommendations register.

5%

D2 sub-total: 15%

D3a

G2 Architecture Lock-in & Pilot Validation Report — KTIP

Per-cycle audit reports across the G2 review-and-validation cycle: architecture review, load and performance testing review, security and UAT outcomes, pilot deployment validation across selected institutions, recommendations register, SDT remediation responses, re-validation outcome, sign-off determination, and architecture lock-in certification. This triggers the approval of SDT KTIP expenditures for tranche 2 activities.

13.33%

—

D3b

G2 Architecture Lock-in & Pilot Validation Report — Virtual Campus

Per-cycle audit reports across the G2 review-and-validation cycle: architecture review, load and performance testing review, security and UAT outcomes, pilot deployment validation across selected institutions, recommendations register, SDT remediation responses, re-validation outcome, sign-off determination, and architecture lock-in certification. This triggers the approval of SDT Virtual Campus expenditures for tranche 2 activities.

 

13.33%

—

D3c

G2 Architecture Lock-in & Pilot Validation Report — EMIS

Per-cycle audit reports across the G2 review-and-validation cycle: architecture review, load and performance testing review, security and UAT outcomes, pilot deployment validation across selected institutions, recommendations register, SDT remediation responses, re-validation outcome, sign-off determination, and architecture lock-in certification. This triggers the approval of SDT EMIS expenditures for tranche 2 activities.

13.34%

D3 sub-total: 40%

D4a

G3 Regional Go-Live & Post-Deployment Report — KTIP

Go / Conditional Go / No-Go certification for regional rollout; post-deployment stability and adoption findings; sustainability recommendations for KTIP. This triggers the approval of SDT KTIP expenditures for the final tranche.

 

8.33%

—

D4b

G3 Regional Go-Live & Post-Deployment Report — Virtual Campus

Go / Conditional Go / No-Go certification for regional rollout; post-deployment stability and adoption findings; sustainability recommendations for Virtual Campus. This triggers the approval of SDT Virtual Campus expenditure for the final tranche.

 

8.33%

—

D4c

G3 Regional Go-Live & Post-Deployment Report — EMIS

Go / Conditional Go / No-Go certification for regional rollout; post-deployment stability and adoption findings; sustainability recommendations for EMIS. This triggers the approval of SDT EMIS expenditures for the final tranche.

 

8.34%

D4 sub-total: 25%

D5

Final Audit Report

Single combined report across KTIP, Virtual Campus, and EMIS: scale readiness and sustainability recommendations across the regional deployment.

—

10%

Total contract value: 100%, comprising D1 (10%) + D2 (15%) + D3 (40%) + D4 (25%) + D5 (10%). The per-platform structure ensures that the ITA's payments are tied to completion of work on each named platform, rather than to a single global completion event that could be dominated by the slowest platform.

All deliverables shall be submitted in English using both Word and PDF formats.

 

7. Reporting and Institutional Arrangements

7.1 Reporting Line: The ITA shall report to the OECS Commission through the reporting line confirmed by the OECS Commission prior to contract effectiveness. The reporting arrangement shall preserve the ITA’s independence from the SDT and from any other unit of the OECS Commission whose work is subject to audit. For daytoday coordination, the ITA shall liaise with the RPIU Project Manager and/or the relevant Technical Specialists. The ITA reports to the Director General or his designee, who shall be confirmed in writing by the OECS Commission prior to the issuance of the request for proposals.

7.2 Independence and NonInterference: The ITA operates as an independent function. OECS Commission leadership commits to ensuring the ITA’s independence is protected and that no impediment is placed on the ITA’s access or on the integrity of its findings.

7.3 Constructive Engagement with the SDT: The iterative reviewandvalidation model requires the ITA to engage constructively with the SDT throughout each cycle. The ITA shall: (i) issue recommendations that are clear, specific, and actionable; (ii) make itself available for technical clarification discussions on the meaning and scope of its recommendations, without prescribing implementation; (iii) share draft determinations with the SDT before finalising, to allow opportunity to respond to or clarify factual matters; and (iv) maintain a working relationship oriented toward bringing each platform to the required standard. This constructive engagement does not affect independence; final conclusions, recommendations, and signoff determinations remain the ITA’s sole determination.

7.4 World Bank Interface: The ITA’s deliverables shall be submitted simultaneously to the OECS Commission and to the World Bank task team. The ITA may be requested to participate in project implementation support missions, midterm reviews, or technical briefings organised by the World Bank. Coordination on such requests shall be managed through the RPIU.

7.5 Escalation Protocol: If the ITA identifies a finding that poses a significant risk to the Project, including serious technical failure, system instability, security breaches or vulnerability, material deviation from approved design, data integrity breaches or risks, or misuse of project resources, the ITA shall notify the senior officer to whom it reports (Sec. 7.1) in writing within 5 working days. The OECS Commission shall acknowledge and advise on next steps within 5 working days. The SDT lead shall be notified at the same time as the senior officer to enable a timely operational response. The World Bank shall be informed within the same 5workingday window, accompanied by a brief contextual note from the OECS Commission RPIU where the RPIU determines such context is necessary for accurate interpretation of the finding. The provision of an RPIU contextual note shall not delay World Bank notification beyond 5 working days.

7.6 Access and Cooperation: OECS Commission staff and consultants, including members of the inhouse development team (i.e. SDT), are required to cooperate fully with the ITA and to provide timely access to all documentation, source code, test environments, development records, and personnel reasonably requested. As far as practicable, the OECS Commission shall invite the ITA to relevant technical meetings specific to design reviews, sprint reviews, testing sessions, and demonstrations. The ITA shall be granted readonly access to the inhouse team’s source code repositories, architecture documentation, test environments and logs, deployment pipelines, project management tools, and documentation repositories. The Project Manager in the RPIU shall respond to ITA information requests within 5 working days.

 

8. Qualifications and Staffing

The assignment shall be delivered by a firm. Individual consultancy arrangements are not permitted, in line with World Bank requirements for the assignment. The firm shall mobilise the key expert team set out in Section 8.2 and shall meet the firmlevel experience requirements set out in Section 8.1.

 

8.1 Firm-level qualifications and experience

The firm or consortium shall demonstrate the following at the proposal stage:

8.2 Key experts required

The firm shall propose the following five key expert positions. Each position must be filled by a separate qualified individual. The Team Leader shall be clearly identified throughout the proposal as the firm’s single named accountable individual for the assignment.

Team Leader / Senior Technical Auditor

The Team Leader is the firm’s single named accountable individual for the assignment, the primary author of the Inception Report (D1), the Final Audit Report (D7), and all gate signoff determinations, and the principal interlocutor with the OECS Commission and the World Bank.

Systems Architect / Integration Specialist

Cybersecurity and Data Protection Specialist

Testing and Quality Assurance Specialist

 

Digital Public Goods and EMIS Specialist

9. Duration and Level of Effort

The assignment is expected to commence in Q3 2026, subject to confirmation of the procurement schedule prior to the issuance of the request for proposals. Given that KTIP and the Virtual Campus are at approximately 80% completion, the procurement and mobilisation schedule shall be designed to support ITA mobilisation in time for the first G1 baseline audit, and a target mobilisation date shall be confirmed by the OECS Commission RPIU when issuing the request for proposals.

Total assignment duration is estimated at approximately 18 months from contract effectiveness, covering the iterative cycles, predeployment certification, and postdeployment stabilisation across all three platforms. Engagement on KTIP and the Virtual Campus shall conclude as each completes its postdeployment stabilisation gate; engagement on EMIS shall continue through its DPG adaptation, pilot, and stabilisation gates.

Total estimated level of effort (LOE) is approximately 110 to 130 working days. “Level of effort” refers to the total number of professional working days, aggregated across the firm’s key experts, that the firm is expected to expend in delivering the assignment. The LOE is not continuous: engagement is concentrated around platformspecific gates, iterative review cycles, testing phases, and reporting dates. The indicative LOE distribution is as follows:

Component

Indicative LOE (days)

Basis

Inception, baseline audits (KTIP, VC), DPG validation (EMIS)

20–25

Three platforms: two baseline audits of existing builds and one DPG suitability validation

Iterative reviewandvalidation cycles

35–40

Multiple cycles per platform; expected 2 cycles per platform between G1 and G3

Testing, validation, and security clearance

20–25

All three platforms

Predeployment certification and golive

15–20

Perplatform Go / NoGo decisions

Postdeployment monitoring and final audit

20–20

Stabilisation review and scaling recommendations

 

A detailed work plan, with the Level of Effort broken down by platform, by gate, and by expected number of cycles, shall be finalised in the Inception Report (D1) within 10 working days of contract effectiveness.

10. Ethical Standards, Independence, and Confidentiality

The ITA shall at all times:

Conflict of Interest Declaration. All members of the ITA team must submit a signed conflictofinterest declaration before the contract takes effect. Any new conflict arising during the assignment must be disclosed within five (5) working days.

11. Intellectual Property

All reports, audit plans, assessment notes, tools, checklists, and other materials produced under this assignment shall be the exclusive property of the OECS Commission. The ITA shall deliver copies of all working documentation upon request and upon contract completion. The ITA shall not retain, publish, or use these materials without prior written consent from the OECS Commission.

 

 

"},{"id":"OP00455765","notice_type":"Request for Expression of Interest","noticedate":"09-Jul-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-07-09T00:00:00Z","submission_deadline_time":"00:00","project_ctry_name":"Bangladesh","project_id":"P506691","project_name":"Strengthening Institutions for Transparency and Accountability (SITA)","bid_reference_no":"PMIPSD/S-09O","bid_description":"Security Operation Center Analyst","procurement_group":"CS","procurement_method_code":"INDV","procurement_method_name":"Individual Consultant Selection","contact_address":"BPPA Bhaban, Planning Commission Campus\nSher-e-Bangla Nagar, Dhaka-1207, Bangladesh","contact_ctry_name":"Bangladesh","contact_email":"ceo@bppa.gov.bd","contact_name":"S.M. Moin Uddin Ahmed","contact_organization":"Bangladesh Public Procurement Authority","contact_phone_no":"01715052811","contact_web_url":"https://www.bppa.gov.bd/","submission_date":"2026-07-09T00:00:00Z","notice_text":"

Ref No: 21.00.0000.391.07.0136.26-138                                                                                 Date: 11 June 2026

 

Request for Expressions of Interest (REOI) for Individual Security Operation Center Analyst [Contract Package # PMIPSD/S-09N/S-09O/S-09P]

 

  1. The People’s Republic of Bangladesh has received financing from the World Bank under IDA Credit No. 7828-BD (Credit A) and Credit No. 7829-BD (Credit B) for the implementation of the “Procurement Modernization to Improve Public Service Delivery (PMIPSD)” by the Bangladesh Public Procurement Authority (BPPA) under the Strengthening Institutions for Transparency and Accountability (SITA) Project.

 

2. The key role and Responsibilities of the consultant would include, but not limited to, the following:

3. Educational Qualification, IT Certifications and Experience  

 

Experience

4. Bangladesh Public Procurement Authority (BPPA) now invites eligible Applicants to indicate their interest in providing the services. The Applicants are requested to submit their: (a) Curriculum Vitae (CV), which will indicate that they are qualified to perform the assignment; (b) expected remuneration and (c) submission letter as per prescribed format.
 

5. The duration of the Contract will be about Forty-Two (42) Staff Months from July 2026 to December 2029. The consultant shall be initially hired for 12 months and the contract will be extended based on performance.


6. The Security Operation Center Analyst will be selected in accordance with the "World Bank Procurement Regulations for IPF Borrowers (September 2025)".

7. Expression of Interest (EoI) shall be submitted by June 25, 2026 up to 4:00 pm either in sealed envelope clearly marked "EOI for Security Operation Center Analyst or through email sent to Chief Executive Officer, BPPA. The Detailed Terms of Reference (TOR) and Format will be available upon request either through e-mail info@bppa.gov.bd or in person from the address provided below.

 

8. The BPPA reserves the right to accept or reject any or all EOI.

 

 

 

On behalf of Procuring Entity (PE)

 

 

(Md. Mutasimul Islam)

Director (Deputy Secretary)

Telephone: +88-02-48119378

e-Mail: bppadir1@bppa.gov.bd

"},{"id":"OP00455769","notice_type":"Request for Expression of Interest","noticedate":"09-Jul-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-07-09T00:00:00Z","submission_deadline_time":"00:00","project_ctry_name":"Bangladesh","project_id":"P506691","project_name":"Strengthening Institutions for Transparency and Accountability (SITA)","bid_reference_no":"PMIPSD/S-09P","bid_description":"Security Operation Center Analyst","procurement_group":"CS","procurement_method_code":"INDV","procurement_method_name":"Individual Consultant Selection","contact_address":"BPPA Bhaban, Planning Commission Campus\nSher-e-Bangla Nagar, Dhaka-1207, Bangladesh","contact_ctry_name":"Bangladesh","contact_email":"ceo@bppa.gov.bd","contact_name":"S.M. Moin Uddin Ahmed","contact_organization":"Bangladesh Public Procurement Authority","contact_phone_no":"01715052811","contact_web_url":"https://www.bppa.gov.bd/","submission_date":"2026-07-09T00:00:00Z","notice_text":"

Ref No: 21.00.0000.391.07.0136.26-138                                                                                 Date: 11 June 2026

 

Request for Expressions of Interest (REOI) for Individual Security Operation Center Analyst [Contract Package # PMIPSD/S-09N/S-09O/S-09P]

 

  1. The People’s Republic of Bangladesh has received financing from the World Bank under IDA Credit No. 7828-BD (Credit A) and Credit No. 7829-BD (Credit B) for the implementation of the “Procurement Modernization to Improve Public Service Delivery (PMIPSD)” by the Bangladesh Public Procurement Authority (BPPA) under the Strengthening Institutions for Transparency and Accountability (SITA) Project.

 

2. The key role and Responsibilities of the consultant would include, but not limited to, the following:

3. Educational Qualification, IT Certifications and Experience  

 

Experience

4. Bangladesh Public Procurement Authority (BPPA) now invites eligible Applicants to indicate their interest in providing the services. The Applicants are requested to submit their: (a) Curriculum Vitae (CV), which will indicate that they are qualified to perform the assignment; (b) expected remuneration and (c) submission letter as per prescribed format.
 

5. The duration of the Contract will be about Forty-Two (42) Staff Months from July 2026 to December 2029. The consultant shall be initially hired for 12 months and the contract will be extended based on performance.


6. The Security Operation Center Analyst will be selected in accordance with the "World Bank Procurement Regulations for IPF Borrowers (September 2025)".

7. Expression of Interest (EoI) shall be submitted by June 25, 2026 up to 4:00 pm either in sealed envelope clearly marked "EOI for Security Operation Center Analyst or through email sent to Chief Executive Officer, BPPA. The Detailed Terms of Reference (TOR) and Format will be available upon request either through e-mail info@bppa.gov.bd or in person from the address provided below.

 

8. The BPPA reserves the right to accept or reject any or all EOI.

 

 

 

On behalf of Procuring Entity (PE)

 

 

(Md. Mutasimul Islam)

Director (Deputy Secretary)

Telephone: +88-02-48119378

e-Mail: bppadir1@bppa.gov.bd

"},{"id":"OP00455762","notice_type":"Request for Expression of Interest","noticedate":"09-Jul-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-07-09T00:00:00Z","submission_deadline_time":"00:00","project_ctry_name":"Bangladesh","project_id":"P506691","project_name":"Strengthening Institutions for Transparency and Accountability (SITA)","bid_reference_no":"PMIPSD/S-09N","bid_description":"Security Operation Center Analyst","procurement_group":"CS","procurement_method_code":"INDV","procurement_method_name":"Individual Consultant Selection","contact_address":"BPPA Bhaban, Planning Commission Campus\nSher-e-Bangla Nagar, Dhaka-1207, Bangladesh","contact_ctry_name":"Bangladesh","contact_email":"ceo@bppa.gov.bd","contact_name":"S.M. Moin Uddin Ahmed","contact_organization":"Bangladesh Public Procurement Authority","contact_phone_no":"01715052811","contact_web_url":"https://www.bppa.gov.bd/","submission_date":"2026-07-09T00:00:00Z","notice_text":"

Ref No: 21.00.0000.391.07.0136.26-138                                                                                 Date: 11 June 2026

 

Request for Expressions of Interest (REOI) for Individual Security Operation Center Analyst [Contract Package # PMIPSD/S-09N/S-09O/S-09P]

 

  1. The People’s Republic of Bangladesh has received financing from the World Bank under IDA Credit No. 7828-BD (Credit A) and Credit No. 7829-BD (Credit B) for the implementation of the “Procurement Modernization to Improve Public Service Delivery (PMIPSD)” by the Bangladesh Public Procurement Authority (BPPA) under the Strengthening Institutions for Transparency and Accountability (SITA) Project.

 

2. The key role and Responsibilities of the consultant would include, but not limited to, the following:

3. Educational Qualification, IT Certifications and Experience  

 

Experience

4. Bangladesh Public Procurement Authority (BPPA) now invites eligible Applicants to indicate their interest in providing the services. The Applicants are requested to submit their: (a) Curriculum Vitae (CV), which will indicate that they are qualified to perform the assignment; (b) expected remuneration and (c) submission letter as per prescribed format.
 

5. The duration of the Contract will be about Forty-Two (42) Staff Months from July 2026 to December 2029. The consultant shall be initially hired for 12 months and the contract will be extended based on performance.


6. The Security Operation Center Analyst will be selected in accordance with the "World Bank Procurement Regulations for IPF Borrowers (September 2025)".

7. Expression of Interest (EoI) shall be submitted by June 25, 2026 up to 4:00 pm either in sealed envelope clearly marked "EOI for Security Operation Center Analyst or through email sent to Chief Executive Officer, BPPA. The Detailed Terms of Reference (TOR) and Format will be available upon request either through e-mail info@bppa.gov.bd or in person from the address provided below.

 

8. The BPPA reserves the right to accept or reject any or all EOI.

 

 

 

On behalf of Procuring Entity (PE)

 

 

(Md. Mutasimul Islam)

Director (Deputy Secretary)

Telephone: +88-02-48119378

e-Mail: bppadir1@bppa.gov.bd

"},{"id":"OP00453900","notice_type":"Request for Expression of Interest","noticedate":"25-Jun-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-07-27T00:00:00Z","submission_deadline_time":"16:00","project_ctry_name":"Sierra Leone","project_id":"P177031","project_name":"Sierra Leone Land Administration Project","bid_reference_no":"SL-MLHCP-557139-CS-INDV","bid_description":"Hiring of an Individual Consultant for the Development of a Business and Sustainability Plan for the National GNSS CORS Network of Sierra Leone for the Sierra Leone Land Administration Project (SLLAP).","procurement_group":"CS","procurement_method_code":"INDV","procurement_method_name":"Individual Consultant Selection","contact_address":"4th Floor, Youyi Building\nBrookfield's\nFreetown","contact_ctry_name":"Sierra Leone","contact_email":"alphajohcham@yahoo.com","contact_name":"Alphajoh Cham","contact_organization":"Ministry of Lands Housing and Country Planning","contact_phone_no":"+23276772662","contact_web_url":"https://www.facebook.com/molhcp","submission_date":"2026-06-25T00:00:00Z","notice_text":"

 

REQUEST FOR EXPRESSIONS OF INTEREST

(Consultant – Individual Selection)

Sierra Leone Land Administration Project (SLLAP)

Grant No.: E0600-SL

Project Id: P177031

Issue date: 26th June 2026

Assignment Title:  Hiring an Individual Consultant - Development of a Business and Sustainability Plan for the National GNSS CORS Network of Sierra Leone

Reference No: SL-MLHCP-557139-CS-INDV

The Government of Sierra Leone (GoSL), through the Ministry of Lands, Housing and Country Planning (MLHCP) and the National Land Commission (NLC), is implementing the Sierra Leone Land Administration Project (SLLAP) (Project No. P177031). The Project Development Objective is to establish an efficient, accessible, and sustainable land administration system.

Under Component 2 of SLLAP, the Government has established a modern national geodetic infrastructure, including a nationwide Global Navigation Satellite System (GNSS) Continuously Operating Reference Station (CORS) Network comprising thirteen (13) stations and a Network Control Centre (NCC).

The CORS Network has been constructed and is currently in technical operation. The CORS Contractor who designed and built the system is contractually obligated to provide technical operation and maintenance (O&M) services for a period of three (3) years from system commissioning. This arrangement provides a critical transition period during which the Government must establish a sustainable long-term business model, governance structure, and operational framework to ensure continuity of services beyond the contractor's O&M period.

A separate technical assessment of the CORS system is being conducted to evaluate system performance, document technical architecture, and establish operational baselines. The findings from that technical assessment will inform this Business and Sustainability Plan.

The GNSS CORS Network constitutes a Critical National Strategic Asset underpinning land administration, surveying and mapping, infrastructure development, agriculture, disaster risk management, aviation, maritime navigation, national security, and the digital economy. Ensuring its long-term operational, financial, and institutional sustainability is therefore a matter of national interest.

 Objective of the Assignment

The objective of this assignment is to prepare a comprehensive, bankable, and implementable Business and Sustainability Plan for the National GNSS CORS Network of Sierra Leone. The Plan shall define an optimal governance, operational, financial, and legal framework to ensure the Network's long-term sustainability, reliability, and strategic value beyond the initial three-year contractor-managed O&M period.

The Business Plan shall:

  1. Utilize the findings from the separate technical assessment of the CORS system.
  2. Leverage the existing operational system and the technical expertise of the CORS Contractor during the three-year O&M period.
  3. Define a transition strategy from contractor-managed operations to long-term sustainable operations.
  4. Explicitly assess and compare public, private, and hybrid (public-private partnership) governance and operating models.
  5. Safeguard the Network's status as a sovereign national geodetic infrastructure.
  6. Ensure knowledge transfer and capacity building during the contractor O&M period.
  7. Identify funding source for each business and operating model considered.

 Scope of Services

 Review of Technical Assessment Findings

Review and incorporate the findings from the separate Technical Assessment of the CORS Network, including:

  1. System architecture, performance metrics, and operational baseline data
  2. Technical standards, maintenance requirements, and operational costs
  3. Identified technical risks, vendor dependencies, and technology constraints
  4. Documentation quality and knowledge transfer readiness

The Business Plan shall be grounded in the technical realities documented in the Technical Assessment

 Organizational Structure, Governance and Internal Administration

Assess and recommend institutional and governance arrangements for the CORS Network, including fully public, semi-autonomous, and public-private partnership models. Define ownership, oversight, decision-making structures, inter-ministerial coordination mechanisms, and internal administrative procedures.

The analysis shall specifically:

  1. Consider options for extending or transitioning the CORS Contractor's role beyond the initial 3-year O&M period
  2. Evaluate governance models that leverage the Contractor's technical expertise while building Government capacity
  3. Define transition milestones and decision points during the 3-year O&M period
  4. Recommend phased knowledge transfer and capacity building arrangements
  5. Assess institutional capacity requirements and organisational placement options (within MLHCP, NLC, as autonomous agency, or PPP entity)
  6. Define roles and responsibilities for network oversight, operations, user services, and quality assurance

 Finance and Accounting

Prepare detailed multi-year (minimum 5-10 years) financial projections, including CAPEX, OPEX, asset replacement cycles, and lifecycle costing. Develop revenue models, pricing strategies, subsidy requirements, accounting, billing, audit, and financial control mechanisms.

Financial modeling shall:

  1. Use actual operational costs from the CORS Contractor and Technical Assessment as the baseline
  2. Project cost evolution under different governance and operating scenarios (direct Government operation, continued contractor management, hybrid PPP model)
  3. Account for technology refresh cycles based on actual equipment specifications and industry standards
  4. Model the financial implications of alternative transition strategies at the end of Year 3
  5. Assess the cost-effectiveness of various service delivery options
  6. Identify potential cost savings or efficiencies relative to the contractor-managed baseline
  7. Develop pricing models for different user categories (Government, commercial surveyors, academic, agriculture, telecommunications)
  8. Project revenue potential under different market penetration scenarios
  9. Calculate break-even analysis and identify subsidy requirements

 Marketing and Market Development

Identify and segment potential users across public and private sectors. Assess demand, willingness to pay, competitive environment, and partnership opportunities. Develop a marketing, outreach, and customer onboarding strategy consistent with the public-good nature of the infrastructure.

The market analysis shall:

  1. Document current user base and service uptake during the contractor-managed period
  2. Conduct demand assessment across key user sectors (surveying professionals, agriculture precision farming, construction and infrastructure, telecommunications network planning, academic research, government mapping agencies)
  3. Assess willingness to pay through stakeholder consultations and comparative pricing analysis
  4. Identify barriers to adoption (awareness, technical capacity, cost, accessibility) and strategies to overcome them
  5. Benchmark against CORS pricing models in comparable countries and regional contexts
  6. Develop marketing and outreach strategy, including awareness campaigns, demonstration projects, and user training programs
  7. Recommend strategies to grow the user base and revenue potential before the end of Year 3
  8. Identify potential anchor clients and partnership opportunities

 Technical Operations and Maintenance Strategy

Define a long-term technical operations and maintenance strategy that ensures continuity of high-quality GNSS services beyond the contractor O&M period, informed by the findings of the Technical Assessment.

The strategy shall:

  1. Adopt the technical standards, protocols, and service level requirements documented in the Technical Assessment
  2. Assess options for post-Year 3 technical support, including: continued contractor engagement (extended contract or retainer), in-house Government technical capacity, hybrid models with contractor backstopping, or third-party service provider arrangements
  3. Evaluate the operational feasibility and cost implications of each technical support option
  4. Define vendor management strategies to minimize technology lock-in and ensure competitive procurement
  5. Establish decision criteria for selecting the optimal technical operations model
  6. Recommend contractual frameworks for ongoing technical support arrangements

Knowledge Transfer and Capacity Building

Develop a comprehensive knowledge transfer and capacity building plan to enable sustainable Government management of the CORS Network.

The plan shall:

  1. Identify critical technical, operational, and administrative competencies required for long-term network management (informed by Technical Assessment findings)
  2. Define a phased training and knowledge transfer program to be implemented during the 3-year contractor O&M period
  3. Specify training modules, documentation requirements, and hands-on operational exposure for Government staff
  4. Recommend staffing levels, organizational placement, and reporting structures for the Government CORS operations team
  5. Establish benchmarks and milestones for measuring capacity development progress
  6. Propose mechanisms to retain institutional knowledge and prevent staff turnover
  7. Estimate training costs and recommend funding sources
  8. Define roles for the CORS Contractor in delivering training and mentoring

 Human Resources Management

Define required staffing structure, roles, qualifications, training needs, remuneration benchmarks, and succession planning arrangements necessary for sustainable operation after the transition from contractor management.

HR planning shall:

  1. Specify job descriptions and technical competency requirements for CORS operations staff
  2. Recommend organizational structure (technical operations, user services, administration, finance)
  3. Benchmark salaries against comparable technical positions in Sierra Leone public sector, telecommunications, and ICT industries
  4. Assess options for retaining key contractor technical staff or securing ongoing contractor advisory support
  5. Define recruitment strategy and timeline to ensure staff are in place before end of Year 3
  6. Propose staff development and retention strategies, including career progression and continuing professional development
  7. Establish succession planning protocols to mitigate key person risks

 Risk Assessment

Identify, analyse, and categorize technical, financial, institutional, legal, and security risks. Assess likelihood and impact, propose mitigation measures, and assign risk ownership.

Risk assessment shall explicitly address:

  1. Risks associated with transition from contractor to Government operation at the end of Year 3
  2. Financial risks if revenue generation does not meet projections or operating costs exceed budget
  3. Institutional risks related to governance failures, inter-agency coordination breakdowns, or political interference
  4. Market risks related to low user adoption or competition from alternative positioning technologies
  5. Legal and regulatory risks related to data security, liability, or fee collection authority
  6. Security risks related to critical infrastructure protection and cybersecurity threats
  7. Human resource risks related to staff recruitment, retention, and capacity gaps

The Technical Assessment will separately address technical and operational risks.

 Transition Planning and Implementation Roadmap

Develop a detailed transition plan and implementation roadmap covering the 3-year contractor O&M period and the subsequent 2-5 years.

The roadmap shall:

  1. Define decision points, milestones, and critical actions during each phase of the transition
  2. Specify roles and responsibilities of the CORS Contractor, Government entities, and other stakeholders
  3. Establish Year 1, Year 2, and Year 3 transition objectives and deliverables
  4. Identify quick-win revenue generation or market development activities that can be initiated during the contractor O&M period
  5. Propose institutional, legal, and financial preparations required before the end of Year 3
  6. Recommend governance and operational model to be adopted at end of Year 3, with decision criteria
  7. Define procurement actions needed for post-Year 3 technical support (if required)
  8. Propose contingency plans if transition readiness is not achieved on schedule
  9. Establish a phased implementation budget and funding plan

Performance Metrics and Monitoring

Define key performance indicators (KPIs) covering financial sustainability, administrative efficiency, market development, and governance effectiveness. Propose monitoring, reporting, and review mechanisms.

KPIs shall include metrics for:

  1. Financial performance: revenue generation, cost recovery ratio, subsidy requirements
  2. Market development: user growth, service uptake, customer satisfaction
  3. Operational efficiency: administrative costs as percentage of revenue, billing and collection efficiency
  4. Capacity building: training completion rates, staff competency assessments, knowledge transfer milestones
  5. Governance effectiveness: decision-making timeliness, stakeholder coordination, policy compliance
  6. Transition readiness: progress against transition roadmap milestones

Technical performance KPIs will be defined in the separate Technical Assessment.

 Legal and Regulatory Environment

Assess the legal and regulatory framework governing GNSS services, data ownership, fee collection, public finance, ICT, and national security. Identify required legal instruments, regulations, MoUs, and compliance measures.

Legal analysis shall address:

  1. Legal authority for CORS service provision and fee collection
  2. Data ownership, intellectual property rights, and licensing arrangements
  3. Compliance requirements for telecommunications, data security, and critical infrastructure protection
  4. Public finance and procurement regulations affecting CORS operations and revenue management
  5. Liability and insurance considerations for GNSS service provision
  6. Inter-agency MoUs required for coordination and data sharing
  7. Legal instruments required to establish a sustainable operating entity or service delivery framework (if recommending autonomous agency or PPP model)
  8. Contractual arrangements with the CORS Contractor, including post-O&M support obligations and IP rights

Deliverables

The Individual Consultant shall deliver the following:

  1. Inception Report (within 7 days of contract signature) - Outlining methodology, work plan, stakeholder engagement approach, preliminary observations, and coordination plan with the Technical Assessment consultant
  2. Situational and Diagnostic Assessment Report (within 20 days) - Analyzing the institutional, financial, legal, and market context for CORS sustainability, incorporating initial findings from the Technical Assessment
  3. Draft Business and Sustainability Plan (within 35 days) - Including governance model options, financial projections, transition strategy, citizen service delivery charter and implementation roadmap
  4. Validation Workshop (within 40 days) - Presentation to stakeholders and incorporation of feedback
  5. Final Business and Sustainability Plan (within 45 days) - Comprehensive document including:
    1. Executive Summary and Strategic Recommendations
    2. Governance and Operating Model (with comparative analysis of options)
    3. Multi-year Financial Model (Excel format with scenario analysis and sensitivity testing)
    4. Market Development and Revenue Strategy
    5. Transition Plan and Implementation Roadmap (Gantt chart and milestone schedule)
    6. Knowledge Transfer and Capacity Building Plan
    7. Risk Assessment Matrix and Mitigation Strategies
    8. KPI Framework and Monitoring Tools
    9. Human Resources Plan
    10. Legal and Regulatory Compliance Checklist
    11. Annexes (stakeholder consultation records, international benchmarks, financial model assumptions)

 

Develop a Citizen Services Delivery Charter with clear indication of the cost and timelines for the CORS Network services that will be delivered to members of the public

All reports shall be submitted in English, in Microsoft Word and PDF formats, with financial models in Excel format.

Consultation and Coordination Requirements

The Individual Consultant shall:

  1. Coordinate closely with the consultant conducting the separate Technical Assessment to ensure alignment and avoid duplication
  2. Review and incorporate technical findings into business planning and financial modeling
  3. Conduct consultations with the CORS Contractor to understand operational procedures, costs, and transition considerations
  4. Engage with MLHCP, NLC, SLLAP Project Coordination Unit, and other Government stakeholders throughout the assignment
  5. Consult with potential user communities (licensed surveyors, agriculture sector, infrastructure developers, telecommunications operators, academia) to assess demand and willingness to pay
  6. Engage with Ministry of Finance, Public Procurement Authority, and legal advisors on institutional and regulatory matters
  7. Review international best practices and comparable CORS business models in similar developing country contexts
  8. Present findings at validation workshop and incorporate stakeholder feedback

Reporting Arrangements

The Individual Consultant shall report to the Project Coordinator of SLLAP and work under the technical oversight of MLHCP and the National Land Commission. Regular coordination meetings shall be held with the Technical Assessment consultant to ensure integrated outputs.

Language of the Assignment

All reports and deliverables under this assignment are expected to be in English

The Project now invites eligible Individuals (“Consultants”) to indicate their interest in providing the Services. Interested Firms should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

The minimum qualifications for the Consultant for this assignment are:

Required Qualifications and Skills:

Consultant Qualifications

The assignment will be undertaken by an Individual Consultant with the following qualifications:

  1. Proven experience in infrastructure or utility business planning, preferably in telecommunications, geospatial services, or comparable technical infrastructure
  2. Demonstrated experience with GNSS CORS Network business models, feasibility studies, or comparable national geodetic infrastructure (essential)
  3. Strong financial modeling and analysis capabilities, including multi-year projections, scenario analysis, and revenue modeling
  4. Experience evaluating and structuring governance models for technical infrastructure (public, private, PPP)
  5. Experience in transition planning and capacity building for technical systems
  6. Familiarity with World Bank-financed projects and public-sector governance frameworks
  7. Knowledge of, or willingness to rapidly familiarize with, the Sierra Leone business, legal, and institutional environment

Preference shall be given to candidates with:

  1. Prior GNSS CORS Network business plan development or operational assessment experience
  2. Public-private partnership structuring experience for technical infrastructure
  3. Experience in Sub-Saharan African institutional contexts
  4. Knowledge of surveying and geospatial markets in developing countries

Duration and Level of Effort

The assignment is expected to be completed within forty-five (45) calendar days from contract signature.

The assignment will be carried out by an Individual Consultant, who shall propose a realistic and efficient work plan consistent with World Bank standards for consulting services. The level of effort is expected to be in the range of 45–60 working days over the assignment period, covering all tasks described in the Scope of Services.

SLLAP will provide vehicles and necessary support staff for field work, as well as office space and basic office facilities for the Consultant's use during the assignment.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 Revised November 2017, August 2018 and November 2020 and September 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

Interested Individual Consultant MUST request for the detailed Terms of Reference (TOR) for the assignment via email request to sllapprocurement79@gmail.com.      

Further information can be obtained at the address below or via email request to sllapprocurement79@gmail.com / breemsbliss@gmail.com or +23276538383 during office hours 0900 to 1700 hours

Expressions of interest and Curriculum vitae (CV) can be delivered in a written form to the address below (in person):

Project Coordinating Unit

Sierra Leone Land Administration Project

3rd Floor -Youyi Building, Brookfields - Freetown.

Attn: Project Procurement Specialist

Tel: +23276 538383

OR

Via e-mail to: sllapprocurement79@gmail.com Cc alphajohcham@yahoo.com / breemsbliss@gmail.com

When submitting, please indicate clearly in the sealed envelope or email subject heading 'EOI consulting services to develop a Business and Sustainability Plan for the National GNSS CORS Network of Sierra Leone” on or before SUBMISSION DEADLINE is 27TH JULY 2026 AT 1600 HOURS GMT.

 

 

 

 

"},{"id":"OP00446831","notice_type":"Request for Expression of Interest","noticedate":"23-May-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-06-12T00:00:00Z","submission_deadline_time":"14:00","project_ctry_name":"Kosovo","project_id":"P179831","project_name":"KOMPAS - Kosovo Comprehensive Approach to Health System Strengthening","bid_reference_no":"XK-MOH-1.3.3F-CS-CQS","bid_description":"Architectural Design and Supervision of Civil Works for the Central Pharmaceutical Waste Warehouse","procurement_group":"CS","procurement_method_code":"CQS","procurement_method_name":"Consultant Qualification Selection","contact_address":"Zagreb Street, Pristina 10000","contact_ctry_name":"Kosovo","contact_email":"fanol.duli@rks-gov.net","contact_name":"Fanol Duli","contact_organization":"Ministry of Health","contact_phone_no":"+38344505750","submission_date":"2026-05-23T00:00:00Z","notice_text":"

Request for Expression of Interest

 

 

Country: Republic of Kosovo

Project: Kosovo Comprehensive Approach to Health System Strengthening (KOMPAS)

Project ID: P179831

Reference No.: XK-MoH-1.3.3f-CS-CQS

Issued on: 22 May 2026

 

Consulting Firm for HCWM Infrastructure Assessment, Design, Investment Planning, and Supervision

 

Background

The Government of Kosovo has received financing from the International Development Association (IDA) toward the cost of the Kosovo Comprehensive Approach to Health System Strengthening Project (KOMPAS) (P179831), implemented by the Ministry of Health (MoH) of the Republic of Kosovo.

The Project Development Objective (PDO) is to strengthen institutional capacity and governance for quality of care in the Kosovo health system.

The Project consists of the following components:

Under Subcomponent 1.3 – Strengthening Public Health and Pandemic Prevention, Preparedness and Response (PPR), the Project supports activities related to Infection Prevention and Control (IPC) and Healthcare Waste Management (HCWM), including infrastructure investments aimed at improving environmentally sound and sustainable HCWM systems across public health institutions in Kosovo.

The Ministry of Health intends to engage a qualified Consulting Firm to support the assessment, planning, design, and supervision of HCWM-related infrastructure investments

Objective of the Assignment

The objective of this assignment is to support the Ministry of Health in identifying, prioritizing, and technically defining infrastructure investments required to ensure safe, compliant, and sustainable Healthcare Waste Management (HCWM) systems across public health institutions in Kosovo.

The Consulting Firm will:

  1. Conduct comprehensive HCWM infrastructure assessments across public health institutions;
  2. Identify gaps against national legislation, WHO guidelines, and World Bank Environmental, Health and Safety (EHS) standards;
  3. Develop functional and technical design concepts for HCWM infrastructure;
  4. Prepare technical specifications and costed Bills of Quantities (BoQs);
  5. Prepare a prioritized investment plan for phased infrastructure improvements; and
  6. Provide supervision services during implementation of HCWM infrastructure works.

The assignment will cover tertiary, secondary, and primary healthcare institutions throughout Kosovo, including the University Clinical Center of Kosovo (UCCK), regional hospitals, and Main Family Medicine Centers (MFMCs).

Further details regarding the scope of services, deliverables, timelines, and institutional arrangements are provided in the Terms of Reference (ToR), which forms an integral part of this Request for Expressions of Interest

Qualification Requirements

The Consulting Firm shall demonstrate:

1. Specific Experience of the Consulting Firm

The Consulting Firm must provide descriptions of similar assignments and client references, including contact details.

2. Key Professional Staff

The Consulting Firm should demonstrate availability of qualified experts, including at minimum:

a) Team Leader / HCWM Specialist

b) Infrastructure / Civil Engineer

c) Given the nationwide scope of the assignment, the Consulting Firm must propose an adequate number of additional field assessors or associate engineers to ensure timely assessment of all health facilities.

Selection Process

Shortlisted firms will be evaluated based on the following criteria:

  1. Experience in preparation of technical designs and supervision services (60%);
  2. Experience in successfully implemented similar assignments (20%);
  3. Availability and qualifications of key professional staff for the assignment (20%).

The Consulting Firm will be selected in accordance with the World Bank’s Procurement Regulations for IPF Borrowers, July 2016, revised in November 2017, August 2018, and November 2020, using the Consultant Qualification Selection (CQS) method.

Duration of the Assignment

The expected duration of the assignment is three (3) months for the assessment and design phase.

Construction supervision services will continue throughout the implementation phase of HCWM infrastructure works.

Submission of Expressions of Interest

Interested consulting firms may submit Expressions of Interest no later than 12 June 2026 at 14:00 PM. Late submissions will not be considered. Late submissions will not be considered.

Expressions of Interest must be delivered electronically to the addresses below:

 

Ministry of Health – KOMPAS Project

Attn.: Procurement Specialist, KOMPAS Project

Address:  Olti Trasin Sh.P.K. Objekti Donika Hyrja C #3,                                            

10 000, Pristine Republic of Kosova

Email(s):

To: blerim.cerkini@rks-gov.net

Cc: fanol.duli@rks-gov.net

 

 

 

 

 

TERMS OF REFERENCE (ToR)

Assignment Title: Consulting Firm for HCWM Infrastructure Assessment, Design, Investment Planning, and Supervision

Project: Kosovo Comprehensive Approach to Health System Strengthening (KOMPAS)

Project ID: P179831

Implementing Agency: Ministry of Health (MoH), Republic of Kosovo

Location: Prishtina, Kosovo (with nationwide travel required)

Duration: 3 Months

 

  1. Background and Context

Referring to the Financing Agreement between the Republic of Kosovo and the International Development Association for the Kosovo Comprehensive Approach to Health System Strengthening Project (KOMPAS), the KOMPAS Project (P179831) was approved on May 07, 2024. The Project Development Objective (PDO) is to strengthen institutional capacity and governance for quality of care in the Kosovo health system.

The following are the components of the project:

Component 1: Strengthening key health system building blocks for Quality of Care (QoC)

The objective of this component is to support aspects of public health/Pandemic Preparedness and Response (PPR), service delivery, and health financing (strategic purchasing), that will help unblock the bottlenecks in the structural and process of care. This component will include three sub-components, outlined below:

Subcomponent 1.1 Improving service delivery. This subcomponent is aligned with the strategic objectives of the forthcoming Health Sector Strategy for 2023-2030 and builds on the recommendations of the recent World Bank’s report highlighting the quality aspect of non-communicable diseases (NCD) management in Kosovo.

Subcomponent 1.2 Developing and implementing strategic purchasing for quality. This subcomponent will support the development and implementation of key strategic purchasing elements which are not in place in Kosovo but are critical for both structural and process aspects of quality care.

Subcomponent 1.3 Strengthening public health and PPR. This subcomponent will build on activities carried out under the Kosovo Emergency COVID-19 Response Project (P173819) in the areas of PPR. It will support key areas of the Action Plan of the National Program on Communicable Diseases (2022) and the Action Plan for HCWM (2023).

Component 2: Developing an Integrated Health Information System (IHIS): The objective of this component is to support the design, development, and implementation of an integrated digital health ecosystem that is critical for the functioning of the entire health system. The foundational and key strategic IHIS building blocks will set the digitized health data environment to support health service delivery and decision-making.

This activity is informed by the “Kosovo eHealth Feasibility Study,” which was completed under the Kosovo Emergency COVID-19 Project (P173819). The planned system will include Primary Health Care (PHC) facilities and hospitals, as well as laboratories and the National Institute of Public Health (NIPH), and will allow for the seamless transmission and sharing of health information among all authorized individuals. Based on globally recognized best practices and experience with previous health information systems development in Kosovo, the approach will be to not build one monolithic system but rather an ecosystem of cooperating information systems built on common governance, standardization, and technical foundational building blocks. Such a system will also require robust patient confidentiality and data privacy protocols to ensure that only authorized users can access patient data.

This component will include three sub-components, outlined below:

Subcomponent 2.1: Establishing foundational building blocks of IHIS. This subcomponent will support the establishment of critical elements of foundational environment (Enterprise Architecture) for digital health systems implementation, including: (i) the legal and regulatory framework for transformed health services delivery through digital systems utilization; (ii) the assessment and design of Master Data Management standards and systems, such as foundational registries and common coding and classification systems; (iii) design and implementation of the Health Information Exchange services; and (iv) upgrade of hardware platforms on central locations and in health facilities.

Subcomponent 2.2: Digital health support for improvement in QoC. Implementation of Component 1 will require finalization of the implementation and upgrade of the basic health information system (BHIS). Currently, the BHIS is not fully implemented in all Primary Health Care (PHC) facilities and with full functionality. This subcomponent will support: (i) rolling out the BHIS to all PHC facilities (including finalization of patient empanelment and zoning); (ii) upgrading the BHIS functions (automatic update of codes from key registries and allowing dashboard and smart reporting on facility level); and (iii) upgrading the integration with eReferrals system and introduction of eAppointments.

Subcomponent 2.3: Implementation of IHIS strategic systems. The eHealth Feasibility Study envisages full digitalization of the health sector in Kosovo to improve the effectiveness and efficiency of service delivery, clinical decision support, health financing, pandemic preparedness and public health functions, supply chain for pharmaceuticals and nutraceuticals, health workforce management, and health system management and policy making.

Component 3: Project Management, Monitoring, and Evaluation: The objective of this component is to support overall project administration, including project management, fiduciary functions (procurement, financial management (FM)), monitoring and evaluation, environmental and social compliance, and regular monitoring of and reporting on project implementation. The component will finance consulting services, including consultants to staff the Project Coordination Unit (PCU), as well as office equipment, training, audits, filing systems, and operating costs.  

In parallel to the KOMPAS Project, the Ministry of Health is implementing activities financed by the Pandemic Fund (PF), which support strengthening pandemic prevention, preparedness, and response (PPR) capacities through a One Health approach. These activities are implemented in coordination with relevant national institutions and contribute to improving surveillance, laboratory systems, infection prevention and control (IPC), healthcare waste management (HCWM), and emergency response capacities. The proposed assignment contributes to these efforts through assessment, planning, and supervision of investments aimed at strengthening environmentally sound and sustainable healthcare waste management systems across the health sector.

  1. Objective of the Assignment

The objective of this assignment is to support the Ministry of Health (MoH) in identifying, prioritizing, and technically defining infrastructure investments required to ensure safe, compliant, and sustainable Healthcare Waste Management (HCWM) across public health institutions in Kosovo.

This assignment is undertaken within the framework of the KOMPAS Project, which aims to strengthen institutional capacity and improve quality of care, including Infection Prevention and Control (IPC) and environmental health. Recent assessments have identified significant systemic gaps in HCWM, including deficiencies in infrastructure, equipment, operational practices, and compliance with national and international standards.

In particular, key challenges include:

In this context, the Consulting Firm (the “Vendor”) will:

  1. Conduct a comprehensive infrastructure needs assessment for HCWM across defined public health facilities;
  2. Identify gaps between existing conditions and national legislation, WHO guidelines, and World Bank Group EHS standards;
  3. Develop functional and technical layout concepts for healthcare waste storage and handling systems, ensuring alignment with IPC and safety requirements;
  4. Prepare technical specifications and costed Bills of Quantities (BoQs) to support future procurement of civil works and equipment;
  5. Provide a prioritized investment plan to guide phased infrastructure improvements under the Project.

The outputs of this assignment will serve as the technical foundation for subsequent procurement and implementation of infrastructure interventions aimed at improving HCWM practices across all levels of the healthcare system.

The assignment also directly supports the preparation of technical inputs (design, BoQs, and specifications) for two planned procurement packages under the Project:

  1. construction/adaptation of safe storage spaces for infectious and sharp medical waste, and
  2. construction and renovation of follow-up infrastructure for medical waste treatment systems.
  1.  Scope of Work

The Vendor shall perform the following tasks:

Task 1: Desk Review and Methodology Design

Deliverable: Inception Report including the Assessment Tool and the proposed assessment schedule.

Task 2: Facility-Level Infrastructure Assessment

Conduct comprehensive on-site technical assessments across all public health institutions in the network. The assessment must include:

The assessment must verify:

The assessment shall specifically map:

Task 3: Gap Analysis and Compliance Review

TASK 4 – Functional & Technical Design Development

The Consulting Firm shall:

TASK 5 – Technical Specifications and BoQs

The Consulting Firm shall prepare:

The design and BoQ outputs shall be structured to directly inform future procurement packages for (i) waste storage infrastructure and (ii) medical waste treatment-related infrastructure works.

Task 6: Construction Supervision of HCWM Infrastructure Works

The Consulting Firm shall provide full-time construction supervision services for all HCWM infrastructure works financed under the Project. The supervision shall ensure that all works are executed in full compliance with approved designs, technical specifications, Bills of Quantities, national legislation, WHO standards, and World Bank Environmental, Health and Safety (EHS) Guidelines.

The Consulting Firm shall be responsible for:

  1. Deliverables and Payment Schedule

All deliverables must be submitted in English (with the Executive Summary of the Final Report also provided in Albanian).

#

Deliverable

Timeline (Weeks from Signing)

Payment %

1

Inception Note: Methodology, assessment tool/checklist, and schedule for nationwide facility visits.

Week 2

6%

2

Draft Assessment Report: Summary of site visits, database of findings, and initial gap analysis. Identification of investment needs and priority investments

Week 8

24%

3

Technical Design Package (including Indicative BoQs)

Week 10-11

15%

4

Prioritized Investment Plan and Costed Bills of Quantities + Final Report

The Costed Bills of Quantities shall be prepared based on prevailing market prices in Kosovo and/or verifiable recent procurement data, ensuring realistic budget estimation for implementation.”

Week 12

15%

The design phase shall constitute 60% of the total contract value and shall be fully completed and paid within the initial 3-month period based on approved deliverables.
The remaining 40% of the total contract value shall be allocated to construction supervision services. This phase shall commence only after completion of the design phase and initiation of HCWM infrastructure works, and shall be paid separately based on actual implementation progress and approved supervision reports.

  1. Duration and Level of Effort

The construction supervision phase will cover the entire duration of HCWM infrastructure works, beyond the initial design phase

6. Reporting and Institutional Arrangements

7. Required Qualifications

A. Firm Qualifications

B. Key Personnel Requirements

The Vendor must propose a qualified team to execute the assignment. At a minimum, the team must include:

Key Expert 1: Team Leader / HCWM Specialist

Key Expert 2: Infrastructure / Civil Engineer

Field Assessment Team:

Given the nationwide scope of Task 2, the Vendor is expected to propose additional field assessors or associate engineers as necessary to cover all institutions within the required timeline.

8. Selection Method

Experienced and qualified firms will be selected according to the World Bank’s Procurement Regulations for IPF Borrowers’ (the Regulations), issued in July 2016, and revised in November 2017 and August 2018, based on the selection method for Consultant’s Qualification based Selection (CQS). The shortlisted firms will be evaluated based on the following criteria:

"},{"id":"OP00446561","notice_type":"Request for Expression of Interest","noticedate":"22-May-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-05-22T00:00:00Z","submission_deadline_time":"09:30","project_ctry_name":"China","project_id":"P162178","project_name":"China Food Safety Improvement Project","bid_reference_no":"GDCS-014AA","bid_description":"Procurement Consulting Services, External Environmental and Social Monitoring Services for the years 2026-2029 .","procurement_group":"CS","procurement_method_code":"QBS","procurement_method_name":"Quality Based Selection","contact_address":"135 Xianlie Dong Road, Guangzhou","contact_ctry_name":"China","contact_email":"nynct_ncpzx_zhangsh@gd.gov.cn","contact_name":"shuheng Zhang","contact_organization":"Guangdong Farm Products Quality Safety Center","contact_phone_no":"020-87590235","submission_date":"2026-05-22T00:00:00Z","notice_text":"

Request for Expression of Interests

 

CountryPeople’s Republic of China

Project Name: IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project

Numbers: 9213-CN

Task Name: Third-party Institution for Environmental and Social External Monitoring Consulting Services

Contract Number: GDCS-014

 

The Government of the People’s Republic of China has obtained a loan from the International Bank for Reconstruction and Development to improve food safety management at the national and sub national levels and reduce food safety risks in certain value chains. This project is implemented by the State Administration for Market Regulation, the Ministry of Agriculture and Rural Affairs, Guangdong Province, and Shandong Province (Yantai City). The project aims to enhance the quality and safety management level of the entire agricultural product value chain in Guangdong Province and reduce food safety risks, covering characteristic industries such as vegetables, lychees, live pigs, and aquatic products, as well as emerging fields including pre made dishes and marine ranches. The total investment of the project is approximately 330 million US dollars, of which 260 million US dollars is a World Bank loan, and 70 million US dollars is matched by provincial finance. The construction period is from March 2024 to March 2029.

To ensure that the project complies with the World Bank’s environmental and social safeguard policies, this contract will use World Bank loan funds to engage an environmental and social external monitoring consultant (hereinafter referred to as the “external monitoring agency”) to independently carry out external monitoring work for the environment, society, and Pest Management Plan (PMP). Through independent monitoring and evaluation, it is ensured that: all project activities fully implement the Environmental and Social Management Framework (ESMF) and the World Bank’s safeguard policies (OP4.01, OP4.04); environmental and social risk mitigation measures are effectively implemented; the Pest Management Plan (PMP) and the Ethnic Minority Development Framework are effectively executed; and the environmental and social benefits of the project are sustainable and in line with both domestic standards and World Bank standards.

The implementation period of this contract begins on the date of signing and ends on January 31, 2029, with an estimated total input of 75 person-months. The task is expected to start on June 15, 2026. Please refer to the attachment for the detailed Terms of Reference.

Guangdong Provincial Center of Agri-product Safety and Quality (Guangdong Provincial Green Food Development Center) is now inviting qualified and interested consultants to provide environmental and social external monitoring consulting services.

 

A. Scope and Content of the Consulting services

1. Main Scope of Work

    The consulting agency is expected to monitor the environmental and social performance of all the project activities under the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project with reference to the project ESMF, currently, it covers five pilot cities (Guangzhou, Foshan, Huizhou, Jiangmen, and Zhaoqing) and four major industries (vegetables, lychees, live pigs, and aquatic products). After the midterm adjustment, additional project cities and new industries will be included. For the financial insurance subproject, environmental and social monitoring shall cover at least 10% of the project activities, while other subprojects shall achieve 100% coverage. All subprojects/works shall be subject to full monitoring in accordance with the ESMF.

2. Main Work Content, including the following aspects:

(1) Environmental Monitoring

Verify the implementation of environmental mitigation measures (Annex 1 to the Terms of Reference) and monitor the compliance of environmental indicators. The related sub-projects include: laboratory upgrading, agricultural safety pilots, aquaculture tail water projects, and regional public brand building.

Continuous effectiveness monitoring will be conducted for 10 typical tail water treatment projects (covering no less than 3 types of technologies) over 3 years (Annex 4 to the Terms of Reference), aiming to comprehensively and objectively grasp and analyze the technological effectiveness, operation costs, existing deficiencies and improvement suggestions of the 10 typical tail water treatment technologies.

(2) Social Monitoring

The content includes: tracking the participation of vulnerable groups, the operation of complaint mechanisms, and the status of land acquisition and resettlement compensation; conducting stakeholder satisfaction surveys (indicators in Annex 2 to the Terms of Reference); and supervising the implementation effect of the Ethnic Minority Development Framework. This monitoring task covers all sub-projects.

(3) Pest Management (PMP)

Monitor the use of pesticides/veterinary drugs, pest outbreaks and ecological impacts in accordance with the indicators specified in Annex 3 to the Terms of Reference, with a focus on verifying the use of WHO Class I/II pesticides and compliance with registration requirements. The related sub-projects include: vegetables, lychees, live pigs and aquatic products under the agricultural safety pilots; aquatic products involved in aquaculture pond renovation and tail water treatment projects; vegetables, lychees, live pigs and aquatic products covered by the project for implementing the agricultural product quality and safety financial risk sharing facility; and vegetables, lychees, live pigs and aquatic products included in the development and enhancement of agricultural product public brands.

(4) Reporting and Feedback

Prepare an on-site report (work plan), as well as 6 semi-annual/annual monitoring reports (in both Chinese and English) and 2 summary reports.

(5) Other Tasks

Participate in meetings of the World Bank inspection mission, provide technical suggestions and improvement plans; cooperate with the audit, supervision and other work of relevant departments; collect and analyze the project’s development goal values and intermediate result indicator values. Provide technical consulting services for environmental and social management work during the Mid-Term Review (MTR), update the Environmental and Social Management Framework (ESMF).

 

B. Criteria for Shortlist Evaluation

(1) Legally registered, with independent legal person status and good business reputation

Note: please provide a copy of the Business License, organization profile and a Letter of Commitment affirming sound commercial reputation (the format of the Letter of Commitment may be self-drafted).

(2) The consultant shall have rich experience in consulting services related to environmental monitoring, and shall have undertaken at least 2 similar contracts related to environmental monitoring in the past 5 years.

Note1. the term 'the past 5 years' refers to the period from January 1, 2020, to the present date, and the signing date of the contract shall prevail. 2. please provide copies of supporting documents, including: key contract pages (which should reflect the contract name, execution date, scope of services, service period/contract term, contract value, the page with signatures and seals of parties).

 

Interested consultants shall submit the information and documents specified in B. Criteria for Shortlist Evaluation, to demonstrate their qualifications and capability to perform the consulting services. The submission shall also include the contact details (e.g., address, telephone number, and e-mail address) of the consultant's contact person.

Interested consultant should pay attention to the provisions concerning conflict of interest in the Procurement Regulations for Investment Project Financing (IPF) Borrowers (November 2020) (see: www.worldbank.org)..

Consultant may submit expressions of interest jointly with other firms to enhance their qualifications, but such collaboration shall be clearly indicated as being in the form of a consortium and/or subcontracting. If a consortium is chosen and subsequently selected, all parties to the consortium shall bear joint and several liabilities for the entire contract. In the case of joint venture, each of the members of the joint venture must be reasonably strong on their own to carry out the assignment in the event the other members of the JV withdraw. It means each member of JV is required to meet Item (1) and Item (2) of the shortlisting criteria.

This project will be selected in accordance with the Quality and Cost-Based Selection (QCBS) method specified in the Procurement Regulations.

This Request for Expressions of Interest for consulting services is published on the China Tendering and Bidding Public Service Platform World Bank Section (https://bulletin.cebpubservice.com/bank/index.html) and China Procurement and Bidding Network (https://www.chinabidding.cn/).

Further information may be obtained from the Procurement Agent between April 22, 2026 and May 11, 2026 from 9:00 to 11:30 AM and 13:00 to 17:00 PM (Beijing time, excluding holidays).

Expressions of Interest and related supporting documents (such as company profile, performance materials, brief service proposal, relevant personnel qualifications, etc.) must be delivered in written form (by hand delivery, mail, fax, or email, one original and four copies in English and Chinese; the original and copies should be identical; in case of discrepancy, the English original shall prevail) and must be received by 9:30 AM on May 12, 2026, at the address: Bid Opening Room 2, 6th Floor, Guangren Building, No. 1 Guangren Road, Guangzhou, China, Attn: Ms. Guo; Tel: 010-87945198-503/504; E-mail: guoying@ck.citic.com; zhangfan@ck.citic.com. Consultants intending to submit via mail, fax, or email are requested to contact the Tendering Agent for confirmation first.

 

Client: Guangdong Provincial Center of Agri-product Safety and Quality (Guangdong Provincial Green Food Development Center)

Contact Person: Mrs. Meng

Address: No. 135, Xianlie East Road, Tianhe District, Guangzhou City, Guangdong Province

Postal Code: 510230

Phone: 020-87590235

Email: nynct_ncpzx_zhangsh@gd.gov.cn

 

Procurement Agent: CITIC International Tendering Co., Ltd.

Contact Person: Ms. Guo and Mr. Zhang  

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Attachment: IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project Terms of Reference for Environmental and Social External Monitoring Consulting Services

IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project

Terms of Reference for Environmental and Social External Monitoring Consulting Services

 

To ensure the effective implementation of environmental and social external monitoring for the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project (hereinafter referred to as the “World Bank-financed Project”) and to guarantee the enforcement of the World Bank’s safeguard policies and relevant domestic policies, the Guangdong Provincial Center of Agro-product Safety and Quality (Guangdong Provincial Green Food Development Center) intends to engage a third party consultant to carry out the external monitoring work.

  1. Project Background

The development goal of the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project is to enhance the level of agricultural product quality and safety management in the project areas, reduce the risks of agricultural product quality and safety in the entire value chain (from production areas to market entry), and improve the capacity to ensure agricultural product quality and safety. The total investment of the project is approximately 330 million US dollars (about 2.31 billion yuan), of which 260 million US dollars (about 1.82 billion yuan) is a loan from the World Bank, and 70 million US dollars (about 490 million yuan) is the counterpart fund from the provincial finance.

The project takes five cities—Guangzhou, Foshan, Huizhou, Jiangmen, and Zhaoqing—as pilot areas and will gradually expand to the entire province. It focuses on characteristic agricultural products such as vegetables, lychees, live pigs, and aquatic products, as well as marine ranches and the pre-made dish industry, aiming to improve the quality and safety level of the entire value chain across all links including production, processing, circulation, sales, and consumption. The project has a construction period of 5 years, from March 2024 to March 2029.

The construction content includes four sub-projects:

Sub-project 1: Food Safety Supervision Process. Formulate plans for improving agricultural product quality and safety, and establish and improve the supervision mechanism for agricultural product quality and safety; formulate and improve inter-departmental cooperation mechanisms for collaborative supervision; integrate, publicize, and promote the comprehensive system of full industry-chain and full standard dominated by Guangdong’s characteristic agricultural products; carry out training on supervision technologies and production capabilities, and strengthen the quality and safety control capabilities at the production end.

Sub-project 2: Institution Building and Regulatory Performance. Enhance the capability of agricultural product quality and safety monitoring and testing, improve the agricultural product quality and safety testing system, with key efforts on upgrading the provincial animal derived bacterial resistance testing laboratory, agricultural product quality and safety testing laboratory, and animal disease prevention and control laboratory, as well as building the capacity of training bases and service stations to boost monitoring and inspection capabilities; construct a smart supervision platform for agricultural product quality and safety, focusing on developing an agricultural product quality and safety data analysis and early warning system, upgrading the provincial agricultural product quality and safety testing and supervision information system and the provincial agricultural product quality and safety traceability system, improving the remote diagnosis system for animal diseases, building a grid-based supervision system for agricultural product quality and safety, and demonstration bases for “Agricultural Safety” pilots such as “Assured Fish Ponds”; carry out third party supervision and evaluation of quality and safety testing, apply information technologies such as big data, block chain, IoT perception, and AI to build and improve a smart supervision system for agricultural product quality and safety, and enhance the capabilities of safety production control and monitoring for agricultural product quality; conduct risk communication activities with consumers, encourage the whole people to participate in improving agricultural product quality and safety, innovate and improve the supervision model of joint governance by regulatory authorities and consumers; develop and enhance regional public brands of agricultural products; and promote agricultural product brands.

Sub-project 3: Whole Value Chain Food Safety Control

Financial risk sharing facility related to agricultural product quality and safety. By establishing a project pool for agricultural product quality and safety improvement and a risk fund pool for agricultural product quality and safety simultaneously, which serves as credit enhancement or risk compensation for commercial banks, green loan channels will be provided to enterprises and farmers in the project pool. These loans will be used for the safety improvement and demonstration of the entire value chain of vegetables, lychees, live pigs, and aquatic products. Innovative model of quality and safety liability insurance for the entire agricultural product value chain. Through market-oriented operations driven by the government and linked by insurance companies and third-party institutions, a comprehensive service model integrating pre-event, in-event, and post-event risk early warning, risk control, and risk transfer, which combines standardized technical services and insurance services, will be created. This aims to improve the closed loop management and operation mechanism for agricultural product quality and safety throughout the entire value chain. Aquaculture quality improvement projects, mainly including the renovation and upgrading of aquaculture ponds and aquaculture tail water treatment projects.

Sub-project 4: Project Implementation Support. Whole-process project management: Establish a project management office and an expert team to organize project planning and implementation, fund management, performance evaluation, etc. Whole process project monitoring, intelligent supervision, and effect evaluation: Entrust professional institutions to conduct monitoring of project progress and effectiveness, evaluate the contribution of project implementation to regional agricultural product quality and safety, as well as its economic, ecological, and social benefits. Project summary and promotion: Summarize project experiences and achievements, formulate promotion plans, and publicize project outcomes.

The number of newly implemented sub-projects in each year is as follows (estimated figures):

 

Agricultural Security Demonstration Base Project

Development and Enhancement of Public Brands for Agricultural Products

 

Laboratory Enhancement

Aquaculture and Tailwater Treatment Engineering

Financial Risk Sharing Facility of Agricultural Product Quality Safety

Agricultural Product Quality Safety Liability Insurance

2026

23

2

 

290

40

500

1000

2027

40

4

 

 

39

1000

1000

2028

 

4

 

 

21

500

1000

TOTAL

63

10

 

290

100

2000

3000

Note: The above figures are the current planned numbers and will increase after the midterm adjustment.

II. Project Description

In accordance with the requirements of the Project’s “Environmental and Social Management Framework”, the following activities require focused attention:

(1)Food safety supervision process and project implementation support. Such activities fall under the category of technical assistance, and full consideration should be given to the potential environmental and social impacts downstream of such projects.

(2) Activities that have direct environmental and social impacts mainly include the upgrading of laboratories in the development of agricultural product quality and safety supervision capabilities, agricultural safety base and aquaculture quality and safety improvement projects, protection and enhancement of regional public brands, the agricultural product quality and safety liability insurance model, and activities related to applying for loans from commercial banks under the mechanism for sharing financial risks related to agricultural product quality and safety.

The application of the World Bank’s environmental and social safeguard policies is as follows:

SL. No.

1

2

3

4

5

World Bank Safeguard Policies

OP4.01

Environmental Assessmcnt

op4.04

Natural Habitats

op4.09

Management

op4.12

Involuntary Resettlement

op4.10

Indigenous Peoples

In general, the expected environmental and social impacts of the activities under this project are limited and reversible, and can be controlled within an acceptable range through reasonable and effective mitigation measures. Therefore, this project is classified as a Category B project by the World Bank.

In addition, this project shall also comply with the following environmental, health and safety guidelines of the World Bank:

 “General Environmental, Health and Safety Guidelines”

 “Aquaculture Environmental, Health and Safety Guidelines”

 “Water and Sanitation Environmental, Health and Safety Guidelines”

“Food and Beverage Processing Environmental, Health and Safety Guidelines”

“Fish Processing Environmental, Health and Safety Guidelines”

“Meat Processing Environmental, Health and Safety Guidelines”

III. Purpose of Consulting Services 

To ensure the effective implementation of the project’s Environmental and Social Management Plan and compliance with the relevant safeguard policies of the World Bank, the project plans to engage a third party external monitoring consultant. This consultant will, in conjunction with the project progress, independently conduct third-party external monitoring of the environment, society, and Pest Management Plan (PMP). It will objectively monitor the implementation and effectiveness of the “Environmental and Social Management Framework” and other relevant documents during the project implementation. Through on-site inspections, data collection, and other methods, it will supervise and verify the implementation of the “Environmental and Social Management Plan”, “Pest Management Plan”, “Ethnic Minority Development Framework”, and other environmental and social action plans during the implementation of each sub-project.

IV. Scope and Main Content of Consulting Services 

The consultant shall, in accordance with the requirements of the “Environmental and Social Management Framework” and “Project Implementation Manual” for IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project, conduct external monitoring of the environment, society, and pests and diseases, and provide technical guidance and feedback to the implementing agency, project owner, contractor, supervisor, consultant, etc. The monitoring scope will cover the five pilot project cities of Guangzhou, Foshan, Huizhou, Jiangmen, and Zhaoqing by December 2026, and will be expanded to the entire province after the mid-term adjustment. The activities to be monitored include the four sub-projects of this project.

(1) Scope of Work

In accordance with the project implementation progress, the monitoring agency shall conduct external monitoring on the implemented projects. The specific monitoring scope and main monitoring contents are as follows: 

Monitoring Item

Monitoring Scope

Main Monitoring Content

Environmental Monitoring

  1. Laboratory Enhancement
  2. Agricultural Security Demonstration Base
  3. Aquaculture and Tailwater Treatment Engineering
  4. Development and Enhancement of Public Brands for Agricultural Products

Monitor the implementation of the environmental management plans for sub-projects, including the implementation of environmental mitigation measures specified in Appendix 1 and the compliance of environmental monitoring indicators with standards. Additionally, conduct effectiveness monitoring and evaluation for 10 typical tailwater treatment projects, as detailed in Appendix 4.

Social Monitoring and Land Acquisition & Resettlement Monitoring

All project areas of the implemented sub-projects

Monitor the project's impacts on vulnerable groups, women, and ethnic minorities; the operation of public participation, information disclosure, and complaint and appeal mechanisms in the project; and conduct project satisfaction surveys. For sub-projects involving land acquisition, track and monitor the affected population in accordance with the *Resettlement Action Plan* of the sub-projects. Conduct regular monitoring in accordance with the social safeguard monitoring indicators specified in Appendix 2.

Pest and Disease Monitoring

  1. Vegetables, lychees, live pigs, and aquatic products in the Agricultural Security Demonstration Base
  2. Aquatic products from aquaculture pond renovation and tailwater treatment projects
  3. Vegetables, lychees, live pigs, and aquatic products under the project for implementing the mechanism for sharing financial risks related to agricultural product quality and safety
  4. Vegetables, lychees, live pigs, and aquatic products in the development and enhancement of public brands for agricultural products

For sub-projects that may be affected by pests and diseases, conduct regular monitoring in accordance with the pest and disease monitoring and inspection indicators specified in Appendix 3.

 

The consulting agency is expected to monitor the environmental and social performance of all the project activities under the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project with reference to the project ESMF, currently, it covers five pilot cities (Guangzhou, Foshan, Huizhou, Jiangmen, and Zhaoqing) and four major industries (vegetables, lychees, live pigs, and aquatic products). After the midterm adjustment, additional project cities and new industries will be included. For the financial insurance subproject, environmental and social monitoring shall cover at least 10% of the project activities, while other subprojects shall achieve 100% coverage. All subprojects/works shall be subject to full monitoring in accordance with the ESMF..

(2) Specific Work Content

1. In conjunction with the project progress, be responsible for conducting independent third-party external monitoring of the environmental, social and Pest Management Plan (PMP). Objectively monitor the implementation and effectiveness of the project’s “Environmental and Social Management Framework” during the project implementation process. Through on-site inspections, questionnaires, sampling and testing, data collection and other methods, supervise and guide the formulation and implementation of the “Environmental and Social Management Plan”, “Pest Management Plan”, “Ethnic Minority Development Framework” and other environmental and social action plans during the implementation of each sub-project.

2. Visit the project construction site to supervise the environmental, social, and pest/disease management and safeguard activities of the construction unit. In accordance with the contents of Appendix 1, monitor the implementation of environmental and social impact mitigation measures during the construction and operation phases, as well as the compliance of environmental monitoring indicators with standards. Additionally, ensure full consultation and communication with potential stakeholders during the project implementation process.

3. Carry out tracking of effects, monitoring, and evaluation for 10 typical tailwater treatment projects (covering at least 3 different technological modes). During the operation period of these 10 typical tailwater treatment projects, monitor the tailwater treatment systems annually during the fish culture period (within 15 days before fish harvest) and the pond drying period (within 7 days after pond cleaning). Sampling points shall be set at least at the water inlet, after the core process, and at the system outlet. The pollution indicators to be tested include suspended solids, pH, CODMn, total nitrogen (calculated as N) and total phosphorus (calculated as P). Each sampling and monitoring shall be conducted continuously for 3 days, lasting for three years. The sampling methods and detection and analysis methods shall be implemented in accordance with the requirements of relevant standards such as DB44/2462-2024. Conduct on-site investigations into production conditions, analyze changes in water quality environment and production methods before and after the construction of each project, evaluate the operation status and operating costs of each project, conduct a comparative analysis of the effects of different tailwater treatment technologies, identify existing problems, and put forward suggestions for improving tailwater treatment technologies. For details, see Appendix 4.

4. Conduct external social monitoring of the project to monitor the implementation of policies and measures involved in the project implementation, including social security, community participation, gender issues, capacity building for vulnerable groups, information disclosure, complaint compensation monitoring, and food safety risk communication activities. Investigate the complaints received by the project’s Grievance Redress Mechanism (GRM) and their actual handling status. Survey the stakeholders' satisfaction with the project in each phase. Evaluate the rationality of the project design and its impact on the community. For the main social safeguard monitoring indicators, please refer to Appendix 2.

5. For the project areas involving ethnic minorities in this project, monitor the impact of project implementation on ethnic minority communities, including the participation of ethnic minority people in the project, their benefits, their opinions and suggestions on the project, etc., and supervise the implementation of the “Ethnic Minority Development Framework” for relevant sub-projects.

6. In view of possible situations such as land occupation and rural collective land transfer in the project, external monitoring shall be carried out in accordance with the “Resettlement Framework” of this project and the “Resettlement Action Plans” of relevant sub-projects. A sample survey covering no less than 10% of the affected people shall be conducted to assess the implementation of rights protection for the affected people and the social and economic impacts of the project implementation on them.

7. To ensure the smooth implementation of the Pest and Disease Management Plan, during the project execution, on-site monitoring shall be conducted on such aspects as the implementation of the integrated pest and disease management plan, pesticide usage patterns, crop quality and yield, dynamics of major pests/diseases and their natural enemy populations, and the environmental impact after project implementation. During the peak period of pests and diseases each year, inspections shall be carried out on the implementation of the Pest and Disease Management Plan. Collect, investigate and statistics the proportion of participating enterprises that meet the standards for pollutants such as biological hazards, pollutants (pesticide and veterinary drug residues), seasonings and food additives. For specific monitoring indicators, inspection contents, and requirements for monitoring and inspection plans, see Appendix 3.

8. Based on the monitoring results of external environmental, social, and pest/disease management, objectively evaluate the implementation progress, completion status, and existing problems of the environmental, social, and pest/disease management procedures. Put forward professional suggestions and measures, and formulate improvement action plans when necessary for the reference of the project office.

9. Prepare the inception report, as well as semi-annual and annual monitoring reports on environmental, social, and pest/disease management plans in compliance with the World Bank’s requirements. Revisions shall be made in accordance with the feedback and comments provided by the World Bank until full alignment with its specifications is achieved.

10. During the project’s Mid-Term Adjustment and Review (MTR), provide technical consulting for environmental and social management work.

11. Attend regular meetings held by the project entity and stakeholders, and provide professional knowledge support in environmental, social, and pest and disease management to assist in the successful holding of the meetings and the achievement of results.

12. Discuss the evaluation results with the PPMO and provide suggestions to address any problems and difficulties encountered by the project in environmental, social security, and pest and disease management.

13. Participate in the World Bank inspection team when necessary, assist the PPMO in communicating with World Bank environmental and social experts on a daily basis, and accept guidance from World Bank experts.

14. After the completion of the project services, review the environmental and social benefits of the project, the effectiveness of pest and disease management, etc., and combine the implementation status of the “Environmental and Social Management Framework” to form a summary report.

(III) External Monitoring and Evaluation Methods

The monitoring unit will apply qualitative and quantitative methods during the monitoring period, including rapid assessment, on-site investigation, sampling and testing, consultation, discussion, meetings, interviews, etc. The work will be arranged according to the actual progress, but there will be at least one on-site investigation of the project every six months. For items requiring sampling and testing, sampling and testing will be conducted once every six months (the effect monitoring of typical tailwater treatment projects shall be implemented in accordance with the requirements of Appendix 4). All collected information and data shall be processed and analyzed, and included in the baseline or subsequent monitoring and evaluation reports. The monitoring unit must store the data, and the data ownership belongs to Guangdong DARA. Upon the termination of the contract, all original data and processed data shall be handed over to Guangdong DARA.

V. Requirements for Submitting Consulting Service Reports

(1) Deliverables

1. Within one month after the signing of the contract, submit the environmental and social monitoring inception report and the pest/disease management inception report, specifying the implementation plan for external monitoring work, including the effect testing implementation plan for 10 typical tailwater treatment projects.

2. Within one month after the end of each half-year period, submit the environmental and social monitoring report and the pest and disease management monitoring report; a total of 6 issues of monitoring reports will be submitted from June 2026 to January 2029.

3. One monitoring will be conducted before the end of the contract (January 2029), and a comparison will be made based on annual data. Focusing on material analysis and comprehensive collation, combining qualitative and quantitative analysis, two copies of the external summary report on social, environmental and pest monitoring will be compiled and submitted.

All reports shall be prepared in a format and content acceptable to the World Bank, with one copy each in Chinese and English, and submitted to the project office in Word format. The PPMO will, with the assistance of the consultant, review the quality and compliance of each report. After revisions, the final version will be confirmed and submitted to the World Bank. The specific submission time shall be determined according to the project progress and the requirements of the PPMO and the World Bank. The final version of each report shall be printed, bound into a volume, stamped, and then submitted to the PPMO in duplicate.

(2) Requirements for External Monitoring and Evaluation Reports on Environment and Society

The reports shall include at least the following contents:

1.The progress status of the project.

2.The implementation status of the Environmental and Social Management Framework procedures, including the screening of sub-project activities, risk levels, preparation and review as well as implementation of environmental and social documents, the implementation of environmental mitigation measures, the monitoring of environmental indicators, and the participation of vulnerable groups and ethnic minorities in the project, etc.

3. The staffing arrangements of environmental and social institutions as well as the implementation status of training plans.

4.Separately compile monitoring and effectiveness evaluation reports for 10 typical tailwater treatment projects.

5.The status of ongoing public participation; whether there are public complaints, and if complaints occur, record the main content of the complaints, solutions, and public satisfaction.

6.Environmental, health and safety incidents or accidents that occurred during the reporting period.

7.Existing problems and solutions.

8.ESMF action plan for the second half of the year.

(3) Requirements for Monitoring and Evaluation Reports on Pest and Disease Management Plan (PMP)

The reports shall include at least the following contents:

1.Implementation plans and methods.

2.Whether pesticides with pesticide registration are used.

3.Whether pesticides with pesticide registration are used.

4.Policy issues concerning pesticide use.

5.The implementation status and effectiveness of the monitoring plan, as well as the differences between the actual implementation effect and the expected effect (combining qualitative and quantitative analysis).

6.Problems encountered in implementation and corresponding solutions.

7.PMP action plan for the second half of the year.

VI. Qualification Requirements for Consultant and Experts

The consulting services for this project are expected to start in June 2026 and end in January 2029, with an implementation period of 31 months.

The consultant shall have rich experience in consulting services related to environmental monitoring, and shall have undertaken at least 2 similar contracts related to environmental monitoring in the past 5 years.

Note1. the term 'the past 5 years' refers to the period from January 1, 2020, to the present date, and the signing date of the contract shall prevail. 2. please provide copies of supporting documents, including: key contract pages (which should reflect the contract name, execution date, scope of services, service period/contract term, contract value, the page with signatures and seals of parties).

The details of consulting experts and their input are as follows:

Estimated Experts and Their Input Required for Consulting Service Tasks

Field of Expertise

Number of People

Person-Months

Key Experts

1

Environmental Expert (Project Manager)

1

6

2

Social and Resettlement Expert (Deputy Manager)

1

6

3

Expert in Plant Pest and Disease Control

1

3

4

Expert in Prevention and Control of Aquaculture Pests and Diseases

1

3

5

Expert in Prevention and Control of Pests and Diseases in Pig Breeding

1

3

Non-key Experts

1

Environmental and Social Investigator

6

36

2

Pest and Disease Investigator

3

18

TOTAL

14

75

 

1.Environmental Expert (Project Manager)

The environmental expert shall hold a bachelor's degree or above in an environmental-related major, have more than 10 years of relevant work experience, be familiar with the World Bank's safeguard policies and relevant domestic laws and regulations, and have participated as an environmental expert or project leader, has participated in environmental management or pest/disease management work for more than three similar contracts, including at least one contract experience from a loan or grant project of an international financial organization. Specific tasks include:

(1) Responsible for carrying out relevant external environmental monitoring work in accordance with the Project’s “Environmental and Social Management Framework” to ensure compliance with the World Bank’s safeguard policy requirements.

(2) Responsible for supervising and guiding the formulation of environmental and social assessment reports as well as environmental and social management plans related to sub-projects. Through on-site inspections, assess whether all parties involved in the project construction comply with the requirements of the “Environmental Management Plan” and supervise the implementation of environmental mitigation measures. If any non-compliance is found, the expert shall put forward suggestions to help all project parties improve to a satisfactory level.

(3) Review environmental monitoring or environmental monitoring record reports. If non-conformities are found, experts shall recommend necessary rectification measures.

(4) When significant environmental or social issues are identified in the project, report them to the PPMO in a timely manner, put forward mitigation suggestions, and formulate an action improvement plan when necessary.

(5) Compile the environmental management content in the project’s overall monitoring report.

(6) Evaluate the operation effect of 10 typical tail water treatment systems and compile a separate effect evaluation report.

 (7) Organize other experts to compile other contents of the overall monitoring report and strictly check them.

2. Social and Resettlement Expert (Deputy Manager)

The social expert shall hold a bachelor's degree or above in social sciences, migration-related fields or other relevant areas, have more than 10 years of relevant work experience, be familiar with the social security policies and requirements of international financial organizations as well as relevant domestic laws and regulations, and as a social or resettlement expert, or project leader, has participated in social safeguards management work for more than two similar contracts, including at least one contract experience from a loan or grant project of an international financial organization. Specific tasks include:

(1) Responsible for carrying out external monitoring work related to society, immigration, and ethnic minorities.

(2) Supervise and guide the implementation units of sub-projects in compiling relevant social assessment reports and action plans, and conduct regular on-site inspections to check the progress of the social management action plans.

(3) Responsible for carrying out external monitoring work for sub-projects involving land expropriation and resettlement.

 (4) Supervise and guide the implementation units of sub-projects in compiling relevant resettlement action plan reports, and conduct regular on-site inspections to check the implementation of the resettlement action plans.

 (5) Compile the content related to external monitoring of society, immigration and ethnic minorities in the overall monitoring report.

3. Expert in Plant Pest and Disease Control

Experts in plant pest and disease control are required to have a bachelor’s degree or above in fields related to agricultural plant pests and diseases, with more than 10 years of work experience in the prevention and control of agricultural plant pests and diseases, and be familiar with relevant domestic laws and regulations. Specific tasks include:

(1) Responsible for carrying out plant pest and disease monitoring work for agricultural planting projects.

(2) Conduct regular on-site inspections to check the implementation of the plant pest and disease management action plan.

(3) Compile the content related to external monitoring of plant pests and diseases in the overall monitoring report.

4. Expert in Prevention and Control of Aquaculture Pests and Diseases

It is required to have a bachelor’s degree or above in fields related to aquaculture pests and diseases, with more than 10 years of work experience in aquaculture pests and diseases, and be familiar with relevant domestic laws and regulations. The specific tasks include:

(1) Responsible for carrying out aquaculture pest and disease monitoring work.

(2) Conduct regular on-site inspections to check the implementation of the aquaculture pest and disease management action plan.

(3) Compile the content related to external monitoring of aquaculture pests and diseases in the overall monitoring report.

5. Expert in Prevention and Control of Pests and Diseases in Pig Breeding

It is required to have a bachelor’s degree or above in fields related to pig pests and diseases, with more than 10 years of work experience in pig pests and diseases, and be familiar with relevant domestic laws and regulations. The specific tasks include:

(1) Responsible for carrying out pig pest and disease monitoring work for livestock breeding projects.

 (2) Conduct regular on-site inspections to check the implementation of the pig pest and disease management action plan.

 (3) Compile the content related to external monitoring of pig pests and diseases in the overall monitoring report.

6. Environmental and Social Investigator

Environmental and social investigators are required to have a bachelor’s degree or above in environmental science, social science or other related majors, with more than 3 years of relevant work experience. They shall assist environmental, social and immigration experts in conducting relevant on-site investigations, data collection, user satisfaction surveys and other work.

7. Pest and Disease Investigator

There shall be at least one pest and disease investigator for each of the fields of planting, aquaculture, and pig breeding. They are required to have a bachelor’s degree or above in relevant majors, with more than 3 years of relevant work experience, and shall assist pest and disease experts in conducting relevant on-site investigations, data collection and other work.

VII. Facilities and Personnel Provided by the Employer

To ensure the smooth implementation of the consulting services, the employer will provide the following necessary assistance and services:

(1) Relevant project documents, reports, annual work plans and other materials.

(2) Designate or entrust a coordinator to assist the consultant in arranging the connection and liaison work related to external monitoring services.

(3) Provide the contact information of the PMOs at the municipal, county and town levels, information on relevant activities of the project’s agricultural production, and the contact information of local pest and disease management agencies. 

 

 

Annex 1 Environmental and Social Impact Mitigation Measures

Table 1.1 Environmental and Social Impact Mitigation Measures for Laboratory Upgrading

Phase

Impact

Mitigation/Prevention Measures

Construction Phase

This sub-project does not involve civil engineering works.

Operation Phase

Water pollution

1.Laboratory waste liquids are divided into organic waste liquids, toxic waste liquids and general acid-base waste liquids. Organic waste liquids and toxic waste liquids shall be collected separately and centrally, and then handed over to qualified treatment units for disposal; general acid-base waste liquids shall be neutralized first and then handed over to qualified units for treatment.

2.Domestic sewage is discharged into the sewage treatment plant for treatment.

Ambient air

1.The waste gas emitted from the laboratory must undergo pre-treatment. For gases with strong acidity or alkalinity, appropriate alkalis or acids shall be used for absorption.

2.Volatile gases are treated by adsorption, using wood charcoal powder or absorbent cotton for adsorption.

3.The emission rate and emission concentration both meet the secondary standards specified in “Integrated Emission Standard of Air Pollutants” (GB16297-1996), which has little impact on the surrounding atmospheric environment.

Solid waste pollution

Laboratories must handle domestic waste and hazardous waste by classifying them according to their nature. Domestic waste shall be transported and disposed of by the environmental sanitation department; Laboratory hazardous waste shall be temporarily stored in a hazardous waste temporary storage room that meets the *Standards for Pollution Control on the Storage of Hazardous Wastes* (GB18597-2001), and qualified units shall be commissioned regularly for disposal. Among the equipment packaging materials, those that can be recycled shall be recycled as much as possible; those that cannot be recycled can be treated as domestic waste and entrusted to the environmental sanitation department for transportation and disposal.

Noise pollution

Equipment and instruments are placed in the laboratory. All equipment has low noise source intensity due to wall sound insulation, distance attenuation and other effects. Sound-insulating glass should be used in all laboratories.

Employees’ occupational health and safety

1.Strengthen and better implement the existing waste management rules and regulations for laboratories/testing stations, including emergency response plans, internal self-inspection mechanisms, and personnel performance evaluation systems.

2.Strengthen the training of wastewater management personnel and the supervision of wastewater management.

3.Avoid mixing waste with general waste to minimize the costs of transportation and disposal of medical waste.

4.Strengthen the procurement management of waste containers to ensure that they are purchased from reliable sources and meet national standards.

5.Provide regular training on waste management requirements to laboratory personnel, ensure the provision of personal protective equipment, and enhance the self-protection awareness of staff.

6.Strengthen the daily disinfection of waste containers and waste transfer vehicles.

7.Regular physical examinations shall be conducted for staff who may come into contact with laboratory waste, and records of occupational health accidents and diseases shall be maintained.

Community safety

Strengthen the management of the entry and exit of experimental samples to ensure that samples are not lost and do not pollute the surrounding communities. Strengthen the management of vehicle entry and exit to ensure the safety of the surrounding communities. Increase the frequency of waste cleaning. Waste shall be transported in sealed and leak-proof containers by special vehicles.


 

Table 1.2 Measures for Mitigating Environmental and Social Impacts of Aquaculture Pond Renovation and Tailwater Treatment Projects

Phase

Impact

Mitigation/Prevention Measures

Construction Phase

Water pollution

1. Strengthen management during construction, save water, and reduce the amount of construction wastewater generated.

2. Construction waste must not be dumped into nearby rivers.

Air pollution

1. Construction sites shall be enclosed and regularly sprinkled with water to control construction dust or surface dust.

2. Spoiled soil shall be disposed of on-site. If on-site disposal is not feasible, it shall be cleared and transported in a timely manner. In addition, piles of powdery building materials shall be covered, or temporary enclosures or wind shields shall be set up around them to prevent dust from rising and spreading.

Solid waste pollution

1. Classify and dispose of the waste generated from construction, demolition and site cleaning, and sort, recycle and reuse the materials that can be directly reused or recycled.

2. The remaining part shall be entrusted to a hauling unit for timely cleanup, and such unit must hold an environmental service qualification certificate approved by the relevant authorities.

3. During construction, if oil spills occur, the contaminated soil must be cleaned up immediately.

4. Regularly remove the blockages in the drainage ditches.

5. After the completion of the project, all solid wastes generated during construction must be removed.

Noise pollution

Low-noise equipment shall be selected for construction; vehicles shall be prohibited from honking during night transportation.

Operation Phase

Water pollution

1.Gradually phase out aquaculture methods that cause severe water pollution, such as cage culture and pen culture, and develop ecological, efficient and environmentally friendly ecological aquaculture methods.

2.Strengthen the supervision over the use of pesticides in agricultural production and strictly restrict the use of highly toxic pesticides.

3.Strongly polluted aquaculture wastewater can be reused after treatment in biological purification ponds, without the need for discharge.

4.Domestic and industrial wastewater generated in the processing link shall be centrally collected, treated and then reused.

5.Domestic wastewater is directly discharged into the urban sewage treatment plant through the pipe network for treatment, and then discharged after reaching the standard.

Noise pollution

Low-noise equipment shall be adopted. Noise-generating equipment shall be placed indoors, and measures such as vibration reduction, sound insulation, and distance attenuation shall be taken. After the above measures are implemented, the factory boundary of the project shall meet the requirements of “Emission Standard for Noise at Boundary of Industrial Enterprises” (GB12348-2008).

Solid waste pollution

1. Sick and dead aquatic products shall be subjected to harmless treatments such as on-site burial and incineration, with disinfection and sanitation and epidemic prevention work properly done; alternatively, they shall be uniformly handed over to companies with harmless treatment qualifications for disposal.

2. Production fertilizers and domestic garbage have relatively little impact and only need to be centrally treated.

3. Sludge generated from the wastewater system shall be uniformly handled by the environmental sanitation department.

Atmosphere

1.Regularly sprinkle water in the breeding area to prevent dust from spreading.

2.Reduce the speed of vehicle operation.

3.Workshops in processing facilities that emit waste gas shall adopt centralized exhaust systems. Temporary stacks of aquatic product processing by-products shall be subject to sealing and anti-seepage treatment. Sewage treatment stations shall be covered with closed structures. These measures are intended to mitigate the impact of unorganized odor emissions on the surrounding environment.

4.The odor concentration at the factory boundary shall meet the requirements of the limit values for unorganized emission monitoring specified in Emission Standard for Odor Pollutants (GB14554-93).

Risk control of epidemic spread

1. Conduct regular safety tests on personnel to ensure they are not infected, and do a good job in epidemic prevention-related work in accordance with the requirements of local epidemic prevention departments.

2. Regularly carry out comprehensive disinfection and sterilization measures on storage places, transportation tools, etc., to prevent virus carrying during the cold chain process.

3. The source and destination of goods shall be clearly recorded, and virus sampling tests can be conducted on goods when conditions permit.

4. Formulate relevant emergency disposal plans, and promptly handle and report any detected epidemics. 

5.Producers and operators shall refer to international good practices (such as relevant guidelines of the World Health Organization), strictly abide by laws, regulations and the requirements of relevant national food safety standards, and implement the epidemic prevention and control regulations of local competent authorities.

Employees’ occupational health and safety

1. Regularly organize employees to carry out training on occupational health and safety. Employees in occupational positions shall receive pre-employment training, on-the-job training and physical examinations, as well as post-employment physical examinations and training on preventing sexual harassment.

2. Strengthen the personal protection of employees in disinfection positions.

 

Table 1.3 Environmental and Social Impact Mitigation Measures for Agricultural Security Demonstration Base Project (Planting Industry)

Phase

Impact

Mitigation/Prevention Measures

Construction Phase

This sub-project does not involve civil engineering works.

Operation Phase

Water pollution

The planting process is mainly based on irrigation. Wastewater generated during the processing can all be reused for fertilizing farmland and will not be discharged externally.

Ecological environment

1.Where conditions permit, crop rotation between vegetables and rice should be carried out.

2.Carry out balanced formula fertilization to avoid excessive fertilization.

3.Increase the application of organic fertilizers, such as chicken manure and pig manure, return straw to the field, and reduce the use of chemical fertilizers.

4.Try to reduce the application of organic fertilizers with high salt content and chemical fertilizers containing chlorine.

5Remove the 2-3 cm topsoil and replace it with fertile field soil to improve the soil and remove salt.

6Improve soil structure and activate the soil.

7Control pesticide usage, strengthen monitoring of soil pesticide pollution, and understand the status of soil pesticide pollution.

Solid waste pollution

1Weeds need to be removed regularly during planting. The straw generated from weeding and the vegetable leaves produced during harvesting are all general solid wastes, which are sold to organic fertilizer manufacturers on a regular basis.

2Properly store the collected pesticide packaging waste, and it is prohibited to dump, stack, or scatter pesticide packaging waste without authorization.

3Measures to prevent environmental pollution shall be taken when transporting pesticide packaging waste. Pesticide packaging waste shall not be discarded or spilled, and the means of transport shall meet the requirements of being rainproof, leak proof and spill proof.

4Resource utilization of pesticide packaging waste is encouraged; for those not suitable for resource utilization, harmless disposal such as land filling and incineration shall be carried out in accordance with laws and regulations.

5Processing waste and domestic garbage shall be centrally and uniformly treated.

Atmosphere

1. Regularly spray water in the planting area to prevent dust from spreading.

2. Reduce the speed of vehicles.

Employees’ occupational health and safety

1. Regularly organize employees to carry out occupational health and safety training; employees in professional positions shall receive pre-employment and on the job training as well as physical examinations, and physical examinations upon departure; training on the prevention of sexual harassment shall also be conducted.

2. Strengthen the personal protection of employees in disinfection positions.

 

Table 1.4 Mitigation Measures for Environmental and Social Impacts for Agricultural Security Demonstration Base Project (Aquaculture)

Phase

Impact

Mitigation/Prevention Measures

Construction Phase

This sub-project does not involve civil engineering works.

Operation Phase

Water pollution

1. Flushing water from pens, manure and urine wastewater in the breeding area shall be treated by biogas digesters or sewage treatment facilities before being reused for irrigation in agricultural areas as much as possible.

2. It is strictly prohibited to discharge untreated breeding wastewater into surface water bodies.

3.The project's breeding pens, temporary garbage stacking facilities, manure storage tanks, sewage pipes, sewage treatment facilities, etc., must undergo anti-seepage treatment to prevent pollution of underground water sources. The waste generated from construction, demolition and site cleaning shall be classified and treated. Materials that can be directly reused or recycled shall be sorted, recycled and reused. The remaining parts shall be entrusted to a transportation unit for timely cleaning, and the transportation unit must hold an environmental service qualification certificate approved by the relevant departments.

4.If there is an oil spill, the contaminated soil must be cleaned up immediately.

5. Regularly remove obstructions in the drainage ditches.

6. All solid waste generated during production must be completely removed.

Odor pollution

1. Breeding sites, composting yards, and waste disposal sites shall be selected downwind of residential areas and kept at a certain distance from them.

2. The production area shall be cleaned in a timely manner to reduce the exposure time of manure, urine and spoiled feed; regular cleaning shall be carried out within the site to prevent solid waste from spilling.

3. Temporary solid waste storage yards shall be equipped with rainproof and anti-dispersal devices, and manure and urine collection and storage devices shall be built. When using compost products, they should be buried in a timely manner after being applied in ditches.

4. Ensure ventilation in the pens, and at the same time strengthen the management of the pens. Try to use slatted floors with gaps to ensure that the feces are cooled down, and remove the feces from the pens as soon as possible to reduce the generation of odors.

5. Poultry and livestock should be kept clean.

6. Reduce the degree of odor through the shielding and absorption of plants.

Solid waste pollution

1. Livestock and poultry manure, as well as biogas residues produced by biogas digesters, shall be recycled as fertilizers after treatment, and random discarding or stockpiling is prohibited.

2. Livestock and poultry carcasses shall be recycled and disposed of by specialized treatment institutions. If there is no such institution in the local area, they shall be properly handled by means such as digging pits for deep burial, and random discarding or stockpiling is prohibited.

Use of veterinary drugs for epidemic diseases

 

1. Promote the large-scale, intensive and standardized development of animal breeding. Fully consider the breeding scale in relation to environmental carrying capacity and the risk of disease occurrence, and advocate healthy breeding methods.

2. Control the movement of personnel and items, which mainly includes the control of animal groups, environmental sanitation control and pathogen control, etc.

3. Establish and improve epidemic prevention systems, which mainly include sanitation and disinfection systems, immunization systems, medication systems, systems for the harmless treatment of sick and dead livestock/poultry and pollutants, insect and rodent control systems, and epidemic reporting systems, etc.

4. Carry out immunization against avian influenza, foot and mouth disease and other epidemic diseases in accordance with procedures. Keep proper immunization records and conduct regular monitoring of immunization effects.

5. Establish a regular disinfection system, and select appropriate broad-spectrum, high-efficiency and low-toxicity disinfectants for disinfection.

6. Animals suffering from avian influenza, foot-and-mouth disease and other epidemic diseases shall be culled and not treated. For some parasitic diseases and acute bacterial infectious diseases, antibiotics or chemical drugs can be used for treatment.

Foul odor pollution from pig transportation, liquid fertilizer distribution, and fecal transportation

 

 

 

 

1. Breeding enterprises (including breeders, farms, or cooperative enterprises) shall establish an account system for feces and biogas slurry to record the production volume and treatment/disposal volume of feces and biogas slurry.

2. Feces transportation units must establish an account management system for the transportation link and implement the transfer manifest system.

3. Before dispatching vehicles, make a driving plan for fecal collection and transportation to ensure that the collection and transportation work is carried out in an orderly and efficient manner. Formulate specified driving routes for each farm, and the routes should avoid concentrated residential areas and water source protection areas as much as possible. Operators shall drive according to the specified routes and are not allowed to change the driving routes without authorization.

4. All transport vehicles shall use sealed tank trucks.

5. Inspect the transport vehicles before departure. After manure pumping, clean the manure pumping pipes and manure receiving hoppers to prevent leakage of the transport vehicles during driving.

6. Keep observing during transportation. If any spillage occurs, it shall be cleaned up in a timely manner.

Animal welfare

Strengthen animal welfare management with reference to the “Guidelines on Good Practices for Improving Animal Welfare in Animal Husbandry”.

General principles of the World Organisation for Animal Health (OIE) regarding animal welfare in livestock production systems:

1. Genetic selection should always take into account the health and welfare of animals.

2. Animals selected to be introduced into a new environment should be adapted to the local climate and capable of adapting to local diseases, parasites and nutrition.

3. The physical environment, including substrates (such as walking surfaces, resting surfaces, etc.), should be suitable for the species to reduce the risk of injury, disease, or parasite transmission to animals.

4. The physical environment should allow for comfortable rest, safe and comfortable movement (including normal postural changes), and provide opportunities for animals to engage in natural behaviors that they are motivated to perform.

5. The social grouping of animals should be managed to allow positive social behaviors and minimize harm, suffering, and long-term fear.

6. For captive animals, the air quality, temperature, and humidity should be conducive to animal health rather than being aversive. In extreme cases, animals should not be prevented from using their natural methods of regulating body temperature.

7.Animals should have access to sufficient feed and water suitable for their age and needs to maintain normal health and productivity, and to prevent prolonged hunger, thirst, malnutrition or dehydration.

8.Diseases and parasites should be prevented and controlled as much as possible through good management measures. Animals with serious health problems should be isolated and treated promptly; if treatment is not feasible or recovery is unlikely, humane slaughter should be carried out.

9. If painful procedures cannot be avoided, the resulting pain should be managed to the extent permitted by existing methods.

10. When dealing with animals, a positive relationship between humans and animals should be fostered, and no harm, panic, lasting fear or avoidable stress should be caused.

11. Owners and breeders should possess sufficient skills and knowledge to ensure that animals are treated in accordance with these principles.

Pay attention to developing good animal welfare conditions. The five freedoms of animal welfare are as follows:

1. Freedom from hunger and thirst, with ready access to fresh water and a diet to maintain full health and vigor.

2. Freedom from discomfort, by providing an appropriate environment including shelter and a comfortable resting area.

3. Freedom from pain, injury and disease through prevention or rapid diagnosis and treatment.

4. Freedom to express normal behavior by providing sufficient space, appropriate facilities and the company of con-specifics.

5. Freedom from fear and distress by ensuring conditions and treatment that avoid mental suffering.

Epidemic spread

Risk control of epidemic spread

1. Investigation of zoo-noses.

2. Conduct comprehensive disinfection and sterilization measures on storage places, transportation tools, etc. on a regular basis.

3. The source and destination of goods need to be clearly recorded, and virus sampling inspections can be carried out on goods when conditions permit.

4. Formulate relevant emergency response plans, and promptly handle and report any detected epidemics.

5. Producers and operators shall refer to international good practices (such as relevant guidelines of the World Health Organization), strictly abide by laws, regulations and relevant national food safety standards, and implement the epidemic prevention and control regulations of local competent authorities.

Employees’ occupational health and safety

1. Regularly organize employees to carry out training on occupational health and safety; employees in professional positions shall receive pre-job training, on the job training and physical examinations, as well as physical examinations upon leaving their posts; and training on the prevention of sexual harassment shall also be conducted.

2. Strengthen the personal protection of employees in disinfection positions.

 

Annex 2: Social Security Monitoring Indicators

Table 2.1 Summary of Social Security Monitoring Indicators

Content

Monitoring Indicators

Monitoring Methods

Monitoring of Community Participation, Gender Issues and Capacity Building of Vulnerable Groups

Area of promoted aquaculture quality improvement technologies (10,000 mu)

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

Number of aquaculture entities with promoted aquaculture quality improvement technologies (units)

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

Number of farm households benefiting from the promotion of aquaculture quality improvement technologies (units)

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

Number of pig farms participating in the project (units)

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

Total stock of live pigs in farms participating in the project (10,000 heads)

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

Number of planting entities participating in the project (units)

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

Cultivated land area of planting entities participating in the project (10,000 mu)

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

Number of person-days for training on agricultural product quality and safety improvement technologies (person-days)

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

Number of female person-days for training on agricultural product quality and safety improvement technologies (person-days)

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

Farmers reached with agricultural assets or services (units)

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

Farmers reached with agricultural assets or services (units) - Female

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

Users/citizens engaged in food safety risk communication campaigns focusing on healthy and nutritious food

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

Users/citizens engaged in food safety risk communication campaigns focusing on healthy and nutritious food - Female

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

Number of disabled persons employed by the project (persons)

Data analysis, on-site investigations, questionnaires, etc.

Number of project entities led by females (units)

Data analysis, on-site investigations, questionnaires, etc.

Number of female employees in project entities (persons)

Data analysis, on-site investigations, questionnaires, etc.

Growth rate of female income after project implementation (%)

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

Growth rate of disabled persons' income after project implementation (%)

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

Satisfaction rate of project entities (%)

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

Monitoring of Involuntary Resettlement, Information Disclosure and Appeal Compensation

Percentage of complaints received that were resolved within the standard time limit through the complaint compensation mechanism established by the project (%)

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

Number of complaints about environmental pollution from villagers around aquaculture farms and agricultural safety base (times)

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

Awareness rate of participants regarding the implementation of the project (%)

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

Whether the complaint channels are unblocked during the project implementation process

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

Whether appeals are effective during the project implementation process

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

Performance of the loan portfolio (Non-performing Loans (NPL) (%))

Provided by financial third party service institutions

Satisfaction rate with the work efficiency of PMOs at all levels (%)

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

Satisfaction rate with the services provided by technical suppliers (%)

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

Share of satisfactory citizen’s feedback received on services provided by Project  (%)

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

Monitoring of Minority Development Plans

Whether the rights of ethnic minorities and ethnic groups to equal participation in the project are effectively protected

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

Whether the linguistic and cultural rights of ethnic minorities are respected

In accordance with the requirements of EMDP, what specific measures have been taken by the local PMOs; and what are the actual effects of these measures

How do ethnic minorities and ethnic groups evaluate these measures

Growth rate of income of ethnic minorities and ethnic groups

What are the specific evaluations of these measures by the main population groups

Is an EMDP monitoring and evaluation mechanism established? Is it effective?

 


Annex 3: Monitoring and Inspection Indicators for Pest and Disease Management Plan

The monitoring methods involve consulting agencies obtaining data through on-site investigations, sampling monitoring, data verification, document inquiries, and other means based on the characteristics of each monitoring indicator, so as to ensure that the data is scientific, accurate, and highly credible.

Table 3.1 Summary of Monitoring Indicators for Plantation Pest and Disease Management Plan (PMP)

Category

Monitoring Indicators

Degree of adoption of comprehensive management measures

  1. The number of farmers adopting comprehensive management measures through sampling surveys;
  2. The total area of farmland where comprehensive management measures are adopted
  3. The number of farmers adopting disease-resistant varieties;
  4. The number of farmers who can recognize the natural enemies of pests and diseases;
  5. The number of farmers participating in the comprehensive management of pests and diseases.

  1. The number of pesticide applications per crop per hectare per planting season;
  2. The types and quantities of pesticides used per crop per hectare per planting season (based on fixed-point surveys to check for the use of WHO Class I pesticides or unregistered pesticides);
  3. Pesticide utilization rate for vegetables/litchis;
  4.  Total annual reduction in the intensity of chemical pesticide use in the project area;
  5. The cost of pesticide use per crop per hectare per planting season (based on fixed-point surveys);
  6. The number of farmers who adopt safe pesticide handling and application procedures (such as safe storage, wearing protective clothing, etc.);
  7. The quantity of agricultural products with excessive pesticide residues, and the qualification rate of pesticide residues belonging to WHO Class I and II;
  8. The number of complaints about excessive pesticide residues in agricultural products;
  9. The quantity of agricultural products rejected in transactions due to excessive pesticide residues;
  10. The number of pesticide poisoning accidents among the general public;
  11. Other forms of environmental poisoning or pollution, such as poisoning of livestock (poultry), wild animals, and bees, as well as water pollution and soil pollution, etc.

Crop production

  1. Crop yield per hectare (based on fixed-point surveys);
  2. Profit per hectare (based on fixed-point surveys);
  3. Agricultural ecosystem and changes in the level of pest and disease resistance to pesticides;
  4. The number and types of pest and disease outbreaks per crop per year;
  5. The number of predatory and parasitic natural enemies of pests and diseases per unit area in each pilot area;
  6. The diversity of beneficial insect species and quantities, such as the number of bees in each pilot area, etc.

Other indicators

  1. The number of visits made by pesticide sales personnel to the project area;
  2. The number of times pesticide advertisements are broadcast through media (television, radio, and newspapers);
  3. The number of pesticide brands sold at retail outlets in the project area;
  4. Information on manufacturers/sellers that recycle pesticide packaging waste in the project area, including company names, recycling frequency, quantities, destinations, etc.

 

Table 3.2 Summary of Inspection Contents for Plantation Pest and Disease Management Plan (PMP)

Category

Inspection content

Pesticide Registration

  1. Registration status of new pesticides;
  2. Usage of Class I pesticides;
  3. On-site inspection of pesticide cabinets, pesticide storage warehouses, etc. of project farmers to determine whether Class I pesticides are used in the project area.

Policy Issues

  1. The extent of government subsidies for pesticides (if any);
  2. The implementation of policies and regulations regarding pesticide use and the promotion of integrated pest and disease management.

Monitoring Situation

  1. Evaluation of the local monitoring plan by the World Bank inspection mission;
  2. Problems arising during the implementation of the pest and disease management plan;
  3. The situation of inspections conducted at all levels.

Table 3.3 Summary of Monitoring Indicators for Swine Pest and Disease Management Plan (PMP)

Category

Monitoring Indicators

Degree of adoption of comprehensive management measures

  1. The number of farmers adopting comprehensive management measures through sampling surveys;
  2. The number of pig farms adopting comprehensive management measures

The number of farmers who can recognize plant diseases and insect pests Pesticide application methods

  1. The number of times medicines are used each year;
  2. The types and quantities of medicines used

The cost of using medicines

  1. Output per pig farm;
  2. Profit per pig farm;
  3. The number and types of pest and disease outbreaks each year

Other indicators

  1. The number of visits made by veterinary drug sales personnel to the project area;
  2. The number of times veterinary drug advertisements are broadcast through media (television, radio, and newspapers); 
  3. The number of veterinary drug brands sold at retail outlets in the project area;
  4.  The number of veterinary drug brands sold

Table 3.4 Summary of Inspection Contents for the Pig Pest and Disease Management Plan (PMP)

Category

Inspection content

Pesticide Registration

Registration status of new veterinary drugs

Policy Issues

  1. The extent of government subsidies for veterinary drugs (if any);
  2. The implementation of policies and regulations regarding the use of veterinary drugs and the promotion of integrated pest and disease management.

Monitoring Situation

  1. Evaluation of the local monitoring plan by the World Bank inspection mission;
  2. Problems arising during the implementation of the pest and disease management plan;
  3. The situation of inspections conducted at all levels.

Table 3.5 Summary of Monitoring Indicators for the Aquatic Pest and Disease Management Plan (PMP)

Category

Monitoring Indicators

Degree of adoption of comprehensive management measures

  1. The number of farmers adopting PMP through sampling surveys;
  2. The total aquaculture area adopting PMP;
  3. The number of farmers who can recognize aquatic pests and diseases;
  4. The number of farmers participating in PMP.

Aquatic drug application methods

  1. The number of times aquatic pharmaceuticals are applied each year;
  2. The types and quantities of aquatic pharmaceuticals used each year (checking for the use of prohibited pharmaceuticals);
  3. The cost of using aquatic pharmaceuticals;
  4. The number of farmers who adopt safe handling and application procedures for aquatic pharmaceuticals;
  5. The quantity of aquatic products with excessive levels of antibiotics, etc.;
  6. The number of complaints about excessive levels of antibiotics, etc. in aquatic products;
  7. The number of rejected transactions due to excessive levels of antibiotics, etc. in aquatic products;
  8. The number of occurrences of antibiotic resistance;
  9. The situation of water pollution, etc.

Aquatic production

  1. Aquatic output per hectare;
  2. Aquatic profit per hectare;
  3. Changes in the aquatic ecosystem;
  4. The number and types of pest and disease outbreaks each year.

Other indicators

  1. The number of visits made by aquatic pharmaceutical sales personnel to the project area;
  2. The number of times aquatic pharmaceutical advertisements are broadcast through media (television, radio, and newspapers);
  3. The number of aquatic pharmaceutical brands sold at retail outlets in the project area;
  4. The number of aquatic pharmaceutical brands sold.

Table 3.6 Summary of Inspection Contents for the Aquatic Pest and Disease Management Plan (PMP)

Category

Inspection content

Policy Issues

The extent of government subsidies for aquatic pharmaceuticals (if any)

Monitoring Situation

  1. Evaluation of the local monitoring plan by the World Bank inspection mission;
  2. Problems arising during the implementation of the PMP;
  3. The situation of inspections conducted at all levels.

 

Annex 4: Tracking, Monitoring and Evaluation of the Effects of 10 Typical Tailwater Treatment Projects

  1. Monitoring Indicators and Methods

Table 4.1 Testing Indicators for Tailwater Treatment Projects

Tailwater salinity

Monitoring indicator name

Analysis method

Reference standard

≤5‰

Suspended solids

Gravimetric method

GB 11901

pH

Glass electrode method

HJ 1147

CODMn

Acidic potassium permanganate method

GB 11892

Total nitrogen (calculated as N)

Alkaline potassium persulfate digestion ultraviolet spectrophotometric method

HJ636

Continuous flow - N - (1 - naphthyl) ethylenediamine dihydrochloride spectrophotometric method

HJ667

Flow injection - N - (1 - naphthyl) ethylenediamine dihydrochloride spectrophotometric method

HJ668

Gas-phase molecular absorption spectrometry

HJ/T199

Total phosphorus (calculated as P)

Continuous flow - ammonium molybdate spectrophotometric method

GB 11893

Continuous flow - ammonium molybdate spectrophotometric method

HJ670

Flow injection-ammonium molybdate spectrophotometric method

HJ671

>5‰

Suspended solids

Gravimetric method

GB 17378.4

pH

pH meter method

CODMn

Alkaline potassium permanganate method

Total nitrogen (calculated as N)

Potassium persulfate oxidation method

GB/T 12763.4

Flow analysis method

HY/T 147.1

Total phosphorus (calculated as P)

Potassium persulfate oxidation method

GB/T 12763.4

Flow analysis method

HY/T 147.1

2.Schematic diagram of monitoring points

Tailwater collection tank/channel → system water inlet → Process 1 →... → Core Process n →... → system water outlet → external discharge/recycling and reuse.

 It indicates the water quality monitoring points, and the core processes are determined according to each specific process.

 

3.Monitoring frequency

 

Breeding stage

Monitoring time period

Monitoring frequency

Monitored species

Monitoring points

Duration

Description

Adult fish stage / late breeding stage

Within 15 days before harvest

For each project, once per crop, 3 monitoring points are monitored each time for 3 consecutive days, resulting in a total of 27 samples over 3 years.

Mainly cultured species / species with high pollution load

As shown in the schematic diagram, at least 3 (pieces/units)

3 years

During sampling, there is tail water from fish ponds in the adult fish stage discharged into the system.

Dry pond stage

Within 7 days after pond cleaning

For each project, once per crop, 3 monitoring points are monitored each time for 3 consecutive days, resulting in a total of 27 samples over 3 years.

Mainly cultured species / species with high pollution load

As shown in the schematic diagram, at least 3 (pieces/units)

3 years

During sampling, there is drainage from dried fish ponds discharged into the system.

Table 4.2 Monitoring frequency Table

4.On-site investigation and analysis and evaluation

To objectively analyze the effectiveness of the tailwater treatment system, the monitoring unit shall conduct necessary on-site investigations each time it enters the site for sampling. These investigations shall include the cultured species, breeding scale, stocking density, yield per mu, input conditions, tailwater discharge behaviors of farmers (intermittent discharge or continuous drainage), changes in the surrounding water environment, testing conditions of local ecological authorities, opinions of farmers, as well as treatment water volume, system power consumption, and medication dosage related to the system’s operating costs. The purpose is to comprehensively and objectively analyze the compliance status, process effectiveness, operating costs, existing problems of 10 typical tailwater treatment technologies, and put forward corresponding suggestions.

 

"},{"id":"OP00445681","notice_type":"Request for Expression of Interest","noticedate":"18-May-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-05-19T00:00:00Z","submission_deadline_time":"15:00","project_ctry_name":"China","project_id":"P162178","project_name":"China Food Safety Improvement Project","bid_reference_no":"GDCS-008A","bid_description":"This project, by hiring a third-party service provider, provides comprehensive professional services andtraining for the implementation of financial risk sharing mechanisms at all levels of the project.","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"135 Xianlie Dong Road, Guangzhou","contact_ctry_name":"China","contact_email":"nynct_ncpzx_zhangsh@gd.gov.cn","contact_name":"shuheng Zhang","contact_organization":"Guangdong Farm Products Quality Safety Center","contact_phone_no":"020-37288944","submission_date":"2026-05-18T00:00:00Z","notice_text":"

Request for Expression of Interests

\n\n

 

\n\n

Country：People's Republic of China

\n\n

Project Name: IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project

\n\n

Numbers: 9213-CN

\n\n

Financial Risk Sharing Mechanism Project Third-Party Service Institutions

\n\n

Contract Number: GDCS-008

\n\n

 

\n\n

The Government of the People's Republic of China has obtained a loan from the International Bank for Reconstruction and Development to improve food safety management at the national and sub-national levels, and to reduce food safety risks in certain value chains. The project is implemented by the State Administration for Market Regulation, Ministry of Agriculture and Rural Affairs, Guangdong Province, and Shandong Province (Yantai City).

\n\n

As part of the project, Guangdong Province plans to establish a financial risk-sharing mechanism, using $40 million from the Bank loan funds to set up a financial risk compensation fund pool (hereinafter referred to as the "Fund Pool"), aimed at specifically enhancing the quality and safety control levels across the full value chain of agricultural products and pre-cooked food industries such as vegetables, lychee, pigs, and aquatic products in the project area, and addressing the challenges of difficult and expensive financing faced by new types of agricultural operators, rural collective economic organizations, and farmers (hereinafter referred to as the "Implementing Entities"). The project initially focuses on four industries—vegetables, lychee, pigs, and aquatic products—as well as the pre-cooked food industry in five cities: Guangzhou, Foshan, Huizhou, Jiangmen, and Zhaoqing, while also considering other industries.

\n\n

This contract utilizes World Bank loan funds to purchase third-party service institutions for the financial risk-sharing mechanism project (hereinafter referred to as the "Third-Party Service Institutions"), to provide services for the orderly and compliant lending and risk compensation work of cooperating financial institutions, and to assist in the establishment and management of the project database. The contract implementation period is 36 months, with an estimated total input of 210 person-months. The anticipated start date of the task is July 1, 2025. For a detailed task outline, please refer to the attachment (Note: Please contact the Procurement Agent for the attachments of the task outline).

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Guangdong Provincial Center for Agricultural Product Quality Safety (Guangdong Green Food Development Center) is now inviting qualified and interested service institutions to provide third-party services for the financial risk-sharing mechanism project.

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A. Scope and Content of the Consulting services

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1. Responsible for drafting detailed management methods, operation manuals, loan usage standards, risk prevention, and emergency management operation guidelines, etc., providing and operating the information management platform for the financial risk-sharing mechanism project;

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2. Assist in the selection of financial institutions;

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3. Assist in establishing and managing the project database;

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4. Responsible for accepting financing reports, reviewing the financing projects applied for by financial institutions, and ensuring that the financing projects included in the risk protection scope meet the project requirements;

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5. Responsible for verifying and summarizing the loan data reported by financial institutions in accordance with project regulations, and establishing accounting books;

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6.  Responsible for accepting, reviewing, and summarizing the compensation application materials submitted by financial institutions, establishing accounting books, verifying whether the borrower is indeed unable to fulfill their loan repayment obligations, and reporting to the Provincial Department of Agriculture and Rural Affairs;

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7. Responsible for summarizing the non-performing loans that have been approved by the Provincial Department of Agriculture and Rural Affairs, establishing accounting books, and urging financial institutions to promptly recover the reported non-performing loans before the distribution of compensation funds.

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8. Responsible for summarizing the non-performing loans that have received compensation funds, establishing accounting books, and urging financial institutions to fully fulfill their recovery and collection obligations, and promptly return the recovered collection and disposal funds to the fund pool.

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9. Responsible for summarizing the return of recovery and disposal funds for non-performing loans from financial institutions and establishing accounting books.

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10. Responsible for supervising whether the loan funds of the implementing entities are used in accordance with project regulations.

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11. Responsible for monthly summary and reporting to the Provincial Department of Agriculture and Rural Affairs on cooperation with financial institutions, the operating status of project entities, and the use of risk compensation funds, etc..

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12. Provide relevant materials for this project in a timely manner as required by the Provincial Department of Agriculture and Rural Affairs.

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13. Assist the Provincial Department of Agriculture and Rural Affairs in assessing financial institutions and cooperate with the World Bank and other related departments for audit and supervision work.

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B. Criteria for Shortlist Evaluation

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(1) Legally registered institutions with the capability to independently bear civil liability, operating in a standardized manner, possessing good business reputation, and having a sound financial and accounting system (Note: please provide ① a copy of the Business License, ② company profile,③ a Letter of Commitment affirming sound commercial reputation (the format of the Letter of Commitment may be self-drafted), and④ the audited financial report for the year 2024);

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(2) Successfully implemented at least two contracts for consultation services in the fields of agricultural and rural finance, food safety finance, financial risk sharing, financial guarantee management, financial risk analysis, and training, with an annual service fee of no less than 500 thousand yuan per contract (Note: 1. please provide copies of supporting documents, including:⑤ key contract pages (which should reflect the contract name, scope of services, contract value, the page with signatures and seals of parties); 2. If bidding as a consortium, each member of the consortium must have performed at least one service contract).

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Interested consultants shall submit the information and documents specified in B. Criteria for Shortlist Evaluation, to demonstrate their qualifications and capability to perform the consulting services. The submission shall also include the contact details (e.g., address, telephone number, and e-mail address) of the consultant's contact.

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Interested consultant should pay attention to the provisions concerning conflict of interest in the Procurement Regulations for Investment Project Financing (IPF) Borrowers (November 2020) (see: www.worldbank.org).

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Consultant may submit expressions of interest jointly with other firms to enhance their qualifications, but such collaboration shall be clearly indicated as being in the form of a consortium and/or subcontracting. If a consortium is chosen and subsequently selected, all parties to the consortium shall bear joint and several liabilities for the entire contract. In the case of joint venture, each of the members of the joint venture must be reasonably strong on their own to carry out the assignment in the event the other members of the JV withdraw.  

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The project will be selected in accordance with the Quality and Cost-Based Selection (QCBS) method specified in the Procurement Regulations.

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This Request for Expressions of Interest for consulting services is published on the China Tendering and Bidding Public Service Platform World Bank Section (https://bulletin.cebpubservice.com/bank/index.html) and China Procurement and Bidding Network (https://www.chinabidding.cn/).

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      Further information may be obtained from the Procurement Agent between March 17, 2026 and March 31, 2026 from 9:00 to 11:30 AM and 13:00 to 17:00 PM (Beijing time, excluding holidays).

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Expressions of Interest and related supporting documents (such as company profile, performance materials, brief service proposal, etc.) must be delivered in written form (by hand delivery, mail, fax, or email, one original and four copies in English and Chinese; the original and copies should be identical; in case of discrepancy, the English original shall prevail) and must be received by 15:00 PM on April 1, 2026, at the address: Bid Opening Room 2, 6th Floor, Guangren Building, No. 1 Guangren Road, Guangzhou, China, Attn: Ms. Guo; Tel: 010-87945198-503/504; E-mail: guoying@ck.citic.com; zhangfan@ck.citic.com. Consultants intending to submit via mail, fax, or email are requested to contact the Tendering Agent for confirmation first.

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       Client: Guangdong Provincial Center for Agri-Product Quality Safety (Guangdong Green Food Development Center)

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Contact Person: Mrs. Meng

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Address: No. 135, Xianlie East Road, Tianhe District, Guangzhou City, Guangdong Province

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Postal Code: 510230

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Phone: 020-37288944

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Email: nynct_ncpzx_zhangsh@gd.gov.cn

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Procurement Agent: CITIC International Tendering Co., Ltd.

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Contact Person: Ms. Guo and Mr. Zhang  

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Address: Room 1811, 18th Floor, Building 59, East 3rd Ring Middle Road, Chaoyang District, Beijing

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Postal Code: /

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Phone: 010-87945198-503/504  

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Fax: /  

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Email: guoying@ck.citic.com; zhangfan@ck.citic.com

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Attachment: IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project Task Outline for Third-Party Consulting Services for Financial Risk-Sharing Mechanism Project

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Attachment 1:

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IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project

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Task Outline for Third-Party Consulting Services for Financial Risk-Sharing Mechanism Project

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Provided Services

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Third-party Services for the Financial Risk-Sharing Mechanism Project

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Contract Duration

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The term of the contract is 36 months. According to the contract stipulations, the client will assess the performance of the third-party service institution every 12 months

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Contract Duration

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Guangzhou, Foshan, Huizhou, Zhaoqing, and Jiangmen - five cities

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Client

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Guangdong Provincial Center for Agricultural Product Quality Safety (Guangdong Green Food Development Center)

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I. Project Background

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  1. Brief Introduction
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In order to thoroughly implement the decisions and arrangements of the Central Committee of the Communist Party of China and the State Council on strengthening food safety work, to accelerate the improvement of food quality and safety levels, and to promote the innovative development of the food industry. Following a request from the Chinese government, the World Bank's Board of Executive Directors approved a loan of $400 million to China's Food Safety Demonstration Project in March 2021. The loan is intended to assist China in strengthening food safety management at the national and local levels and reducing safety risks in the food value chain. The project is led by the State Administration for Market Regulation and the Ministry of Agriculture and Rural Affairs, with Shandong and Guangdong as pilot provinces, among which Guangdong Province received a loan amount of $260 million. In December 2023, the Ministry of Finance of China officially signed the loan agreement for the China Food Safety Demonstration Project with the World Bank, which officially came into effect in March 2024.

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The Guangdong project includes four components: (1) the construction of agricultural product quality safety supervision mechanisms; (2) the construction of agricultural product quality safety supervision capabilities; (3) the construction of full value chain improvement projects for agricultural products; and (4) the construction of project implementation management and performance evaluation mechanisms.

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Third part of the project focusing on the construction of the full value chain enhancement for agricultural products will assist family farms, cooperatives, small and medium-sized agricultural enterprises, leading companies, e-commerce firms, distribution and logistics service providers, and food business operators, in supporting food safety improvement demonstrations along the selected value chains. In addition to direct investment for facility upgrades, this part of the project will also utilize credit lines and risk-sharing mechanisms through participating financial institutions to facilitate borrowers' access to food safety credit and establish incentives for borrowers to meet agricultural product quality safety and food safety standards.

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The innovative aspect of the project in Guangdong Province is the establishment of a financial risk-sharing mechanism. The province plans to use World Bank loan funds to set up a risk fund pool, targeting the enhancement of the quality and safety control levels across the full value chain of agricultural products such as vegetables, lychee, pigs, aquatic products, and pre-cooked food industries within the project area. This initiative aims to solve the problem of difficult and expensive financing for improving agricultural product quality safety. The Guangdong Project Office has actively communicated with potential participating financial institutions, and they have expressed their willingness to provide loan funds for value chain borrowers to improve food safety. However, they hope to establish a financial risk-sharing mechanism that can facilitate financing for implementing entities by reducing collateral requirements or transferring and dispersing their risks. In the medium to long term, this will reduce the loan risks for food safety investments and increase financing channels for value chain participants.

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(II) Financial Risk-Sharing Mechanism

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Guangdong Province will focus on improving the quality safety of agricultural products in the value chains of pigs, aquatic products, lychee, and vegetables, and promote an increase in agricultural quality safety credit for borrowers, especially family farms, cooperatives, and small and medium-sized enterprises, by establishing a financial risk-sharing mechanism. This mechanism will utilize $40 million in World Bank funding to establish a risk fund pool for agricultural product quality safety. By means of credit enhancement and risk compensation, it will motivate banks and leverage financing from participating financial institutions, specifically for the quality and safety enhancement of the full value chain enterprises and farmers involved in pigs, aquatic products, lychee, and vegetables, effectively addressing the challenges of difficult and expensive financing for agricultural enterprises (farmers). The financial risk-sharing mechanism will be managed by the Provincial Project Office, with the day-to-day management entrusted to a third-party service institution.

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1、Guiding Principles

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The financial risk-sharing mechanism will take into account the World Bank's principles on credit guarantee programs and cover the governance, management, administration, sustainability, and monitoring of the financial risk-sharing mechanism. The following principles are most relevant to the type of financial risk-sharing mechanism designed for this project:

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1.Credit guarantee programs should be adequately funded to achieve their policy objectives (Principle 2).

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2.Credit guarantee programs should have sound management, internal controls, and risk management systems (Principles 6, 7, and 8)

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3.Credit guarantee programs should adopt clearly defined and transparent eligibility and qualification criteria for lenders and credit instruments, reflecting the balance between the scope of services, additionality, and financial sustainability (Principles 9 and 10).

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4.The guarantees issued should be partial guarantees, thereby providing incentives for lenders to assess risks prudently and correctly (Principle 11)

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5.Credit guarantee programs should adopt transparent and favorable risk-based pricing policies to ensure the financial sustainability of the guarantee program (Principle 12).

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6.The claims management process should be efficient, well-documented, and transparent, providing incentives for the recovery of loan losses (Principle 13)

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7.Credit guarantee programs should accept financial reporting (Principle 14).

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8.The performance of credit guarantee programs should be regularly evaluated, particularly their outreach, additionality, and financial sustainability (Principle 16).

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2. Available Funds under the Financial Risk-Sharing Mechanism

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The project will establish a $40 million risk-sharing fund pool for cooperating financial institutions to leverage their support for the compliant project construction of targeted entities and to compensate for the principal losses of cooperating financial institutions. It is anticipated that this risk fund will reduce the risk exposure of participating financial institutions through the financial risk-sharing mechanism arrangements, thereby increasing the motivation of cooperating financial institutions to provide funding for activities aimed at improving agricultural product quality safety. The total credit loan amount for large enterprises in this project database will not exceed 40%, with the remaining 60% to support other new types of agricultural operators, rural collective economic organizations, and farmers to meet their financing needs for acquiring fixed assets and working capital.

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II. Purpose of Services

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The project aims to engage a third-party service institution to provide comprehensive professional services and training for the Guangdong Provincial Department of Agriculture and Rural Affairs and various project implementation units in the implementation of the financial risk-sharing mechanism. This ensures compliance with the regulations of the World Bank and the Chinese government, smooth implementation of the financial risk-sharing mechanism, and the security of funds. It is anticipated that the mechanism will leverage financial institutions to provide loans to 2,000 enterprises (organizations, farmers), effectively addressing the challenges of difficult and expensive financing for the enhancement of agricultural product quality safety.

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III. Scope and Service Time of Services

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(1) Scope of Services

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The project initially focuses on five cities: Guangzhou, Foshan, Huizhou, Jiangmen, and Zhaoqing, with an emphasis on four industries—vegetables, lychee, pigs, and aquatic products—as well as the pre-cooked food industry, while also considering other industries.

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The scope of supported activities is primarily aimed at helping implementing entities meet technical solutions for agricultural product quality and food safety standards, typically clean, green, and blue solutions (including low-carbon, climate-resilient plans), from farm to table, covering various stages of the entire value chain of production, processing, marketing, distribution, and consumption across different industries. Investments unrelated to the enhancement of agricultural product quality safety and those requiring land acquisition or resettlement of residents are not supported. The supported entities plan to support no fewer than 2,000 entities, with large enterprises (referring to those with an annual operating income of 200 million yuan or more) receiving no more than 40% of the total credit loans, and the remaining 60% focusing on supporting other new types of agricultural operators, rural collective economic organizations, and farmers.

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Implementing entities within the agricultural product quality safety financial risk-sharing institution's project database must not have had any major safety production accidents or environmental pollution accidents in the past two years, must not be included in the abnormal business directory, must not have any illegal or disciplinary actions by the main responsible person, must not be included in the list of defaulters, and must commit to providing unconditional access to agricultural product quality safety-related data and information to the Provincial Department of Agriculture and Rural Affairs.

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(II) Service Time

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The implementation period of this contract is 36 months, calculated from the date of signing the agreement.

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IV. Service Content

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The third-party service institution provides full-process services for this project. The specific services include, but are not limited to:

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1.Assist in formulating detailed management methods, operation manuals, loan usage standards, risk prevention, and emergency management operation guidelines for the financial risk-sharing mechanism, which will be reviewed and published by the Guangdong Provincial Department of Agriculture and Rural Affairs; provide and operate the information management platform for the financial risk-sharing mechanism project.

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2.Assist in the selection of cooperating financial institutions, including drafting the technical sections of bidding documents;

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3.Assist in establishing and managing the project database, including providing an information management module for the project database, and assisting in the promotion, collection, review, evaluation, and management of implementing entities in accordance with the "Financial Risk-Sharing Mechanism Project Database Management Regulations";

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4.Be responsible for accepting financing reports, reviewing financing projects applied for by financial institutions, and ensuring that financing projects included in the risk protection scope meet the requirements of this project;

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5.Be responsible for verifying and summarizing loan data reported by financial institutions in compliance with the regulations of this project, and establishing an account book;

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6.Be responsible for accepting, reviewing, and summarizing compensation application materials submitted by financial institutions, establishing an account book, verifying whether borrowers are indeed unable to fulfill their loan repayment obligations, and reporting to the Provincial Department of Agriculture and Rural Affairs;

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7.Be responsible for summarizing non-performing loans that have been approved by the Provincial Department of Agriculture and Rural Affairs, establishing an account book, and urging financial institutions to promptly recover the reported non-performing loans before the distribution of compensation funds according to the account book.

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8.Responsible for summarizing non-performing loans that have received compensation funds, establishing an account book, and urging financial institutions to fully fulfill their recovery and collection obligations based on the account book, ensuring the timely return of recovered collection and disposal funds to the fund pool;

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9.Responsible for summarizing the return of recovery and disposal funds for non-performing loans from financial institutions and establishing an account book;

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10.Responsible for guiding and supervising whether the use of loan funds by implementing entities complies with the regulations of this project; guiding implementing entities to strengthen risk management, improve investment benefits, and enhance risk resistance capabilities;

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11.Responsible for summarizing and reporting to the Provincial Department of Agriculture and Rural Affairs on a monthly basis the cooperation status with financial institutions, the operational status of loan entities in the project database, and the use of risk compensation funds, etc.;

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12.Provide relevant materials for this project in a timely manner as required by the Provincial Department of Agriculture and Rural Affairs;

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13.Assist the Provincial Department of Agriculture and Rural Affairs in assessing financial institutions and cooperate with the World Bank and other related departments for audit and supervision work.

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V. Expected Objectives

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The project duration is 36 months. Within this scope of responsibility, it is anticipated that by the end of the project, potential participating financial institutions will be encouraged to provide funding for qualified beneficiaries' compliant projects through the utilization of the financial risk-sharing mechanism, thereby increasing their loan portfolios to improve agricultural product quality safety in specific value chains.

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The "Financial Risk-Sharing Mechanism Implementation Manual" serves as the procedural document guiding the mechanism. The third-party service institution should regularly collect and provide relevant data to the PMO; when necessary, assist project monitoring and evaluation personnel in verifying the data.

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VI. Deliverables and Timeframes

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The third-party service institution will provide semi-annual and annual reports (in Chinese and English) to the PPMO on the implementation of the financial risk-sharing mechanism.

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  1. The deliverables include, but are not limited to, the following information:
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  1. The number of entities in the project database;
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  2. The number of guarantees issued;
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  3. The loan amount under guarantees;
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  4. The investment returns of potential participating financial institutions;
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  5. The number of risk compensations issued and the amount of funds;
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  6. The funds for the recovery and disposal of non-performing loans by potential participating financial institutions.
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  7. Basic information of the borrowers: The project name of the venture investment activities undertaken by the borrowers, the amount of borrowing, contact information, geographical location, and a brief description, etc.;
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  8. Any other matters related to the operation of the guarantee program.
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Note: The third-party service institution reports to the Leading Group of the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) PLG and is subject to the supervision of the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) PMO and the World Bank Project Management Group.

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  1. Delivery Time of Results
    \n\t(1) The semi-annual report on the implementation of the financial risk-sharing mechanism shall be prepared and submitted to the Provincial World Bank Office for review before August 1st of each year and February 1st of the following year.
    \n\t(2) The annual report on the implementation of the financial risk-sharing mechanism shall be prepared and submitted to the Provincial World Bank Office for review before March 1st of the following year.
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Content

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Copies

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Submission Time

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Reporting Entity

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Semi-annual report

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2

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August 1st ;

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February 1st of the following year

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Provincial World Bank Office

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Annual report

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1

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March 1st of the following year

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Provincial World Bank Office

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VII. Response Time

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The response time of the third-party consulting service institution shall not exceed 24 hours.

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VIII. Qualification Requirements for the Third-Party Service Institution

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(1) Possess the ability to independently bear civil liability; have a good business reputation and a sound financial and accounting system; have the necessary equipment and professional technical capabilities to fulfill the contract; have a good record of paying taxes and social security funds in accordance with the law. There should be no significant violations of the law, no adverse records, no negative social impact, and no serious complaints from project owners in similar work tasks;

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(2) Have experience and performance in consulting services in fields such as agricultural and rural finance, food safety finance, financial risk sharing, financial guarantee management, and financial risk analysis and training;

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(3) Be familiar with the local conditions of the service area.

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(4) Consulting firms may submit letters of interest jointly with other companies to enhance their qualifications, but they should clearly indicate that such a joint submission is in the form of a consortium and/or subcontracting. If a consortium form is selected, and if appointed, each member of the consortium shall jointly and severally be liable for the entire contract.

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Ⅸ.Staff Requirements

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Position

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Number of people

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Qualification Requirements

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A：Key Experts

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Project Manager

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1

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a）General Qualifications:

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i)Bachelor's degree or above, with over 15 years of experience in the financial industry;

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ii)Possess a qualification certificate for the banking or securities industry.

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b）Relevant Work Experience:

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i) Experience in serving as a project leader, project manager, or deputy manager in the financial industry.

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c)Priority will be given to project managers who meet one of the following conditions:

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i）Over 10 years of experience in the banking industry;

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ii) Have experience in agricultural investment services.

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iii）Experience in managing credit and microcredit guarantees;

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iv）Experience in leading or participating in more than 3 financial industry audit, regulatory services, or risk review projects.

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Deputy Project Manager

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1

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a）General Qualifications:

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i) Over 10 years of experience in the financial industry;

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b）Related work experience:

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i) Have management experience serving as a project leader, project manager, or deputy manager in the finance-related industry.

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Finance Expert

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2

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a）General Qualifications:

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Over 10 years of experience in financial industry projects.

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b）Related work experience:

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i) Have experience serving as a project leader, project manager, deputy project manager, or project-related expert in the finance-related industry.

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ii) Have experience in agricultural and rural financial services or in the development of financial services for small and medium enterprises.

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Financial Expert

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1

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a）General Qualifications:

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i) Bachelor's degree or above, with the qualification of certified public accountant or the title of senior accountant, over 10 years of relevant work experience.

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b）Related work experience:

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i)Experience in leading or participating in financial or audit projects in the financial industry.

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Food/Agricultural Product Quality Safety Management Expert (can be outsourced)

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2

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a）General Qualifications:

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i) A professional-level title and over 10 years of experience in food/agricultural product quality safety management.

\n\n\t\t\t

b）Related work experience:

\n\n\t\t\t

i) Experience in serving as a project leader, project manager, deputy project manager, or project-related expert for food/agricultural product quality safety management projects.

\n\t\t\t
\n\t\t\t

Key Experts

\n\n\t\t\t

Subtotal

\n\t\t\t		\n\t\t\t

7

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

B：Non-Key Experts

\n\t\t\t
\n\t\t\t

Administrator

\n\t\t\t		\n\t\t\t

3

\n\t\t\t		\n\t\t\t

a）General Qualifications:

\n\n\t\t\t

i) Bachelor's degree or above, majoring in finance/accounting/audit/financial management.

\n\n\t\t\t

ii) Engaged in financial/accounting/auditing/financial management/project management consulting work for more than 3 years.

\n\t\t\t
\n\t\t\t

Non-Key Experts

\n\n\t\t\t

Subtotal

\n\t\t\t		\n\t\t\t

3

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C：Total Expert Person-Months (A+B)

\n\t\t\t
\n\t\t\t

Total

\n\t\t\t		\n\t\t\t

10

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\n

X. Support that can be provided by the Provincial PMO

\n\n

The Provincial PMO will work closely with the third-party service institution, designate a dedicated contact person, and provide relevant information and other forms of support to the third-party service institution.

\n\n

Other institutions involved in the financial risk-sharing mechanism will assist the third-party service institution in its work.

\n\n

XI. Important Regulations to be Implemented

\n\n

(1) "Implementation Plan for the Agricultural Product Quality Safety Financial Risk-Sharing Mechanism Project under the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project" (Attachment 2);

\n\n

(2) "Management Measures for the Project Database of the Agricultural Product Quality Safety Financial Risk-Sharing Mechanism Project under the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project" (Attachment 3);

\n\n

(3) "Performance Assessment Measures for Financial Institutions of the Financial Risk-Sharing Mechanism Project under the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project" (Attachment 4).

"},{"id":"OP00444249","notice_type":"Request for Expression of Interest","noticedate":"11-May-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-06-01T00:00:00Z","submission_deadline_time":"05:00","project_ctry_name":"Liberia","project_id":"P175263","project_name":"Liberia: Rural Economic Transformation Project","bid_reference_no":"LR-PMU-MOA-551322-CS-QCBS","bid_description":"Consultancy Services for the Development of a Digital Tracking and Management System for Agricultural Machinery and Service Centers","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Somalia Drive\nGardnerville","contact_ctry_name":"Liberia","contact_email":"gtoto@moa.gov.lr","contact_name":"Galah S. Toto","contact_organization":"Program Management Unit- Ministry of Agriculture","contact_phone_no":"0777576980","submission_date":"2026-05-11T00:00:00Z","notice_text":"

 

\n\n

WORLD BANK/IFAD PROGRAM IMPLEMENTATION UNIT

\n\n

MINISTRY OF AGRICULTURE, REPUBLIC OF LIBERIA

\n\n

Rural Economic Transformation Project (RETRAP)

\n\n

1st Floor LIBSUCO Building Japan Freeway (Formerly Somalia Drive),

\n\n

Gardnersville – Monrovia, Liberia

\n\n

 

\n\n

LOAN #: P175263; IDA: 69000

\n\n

REQUEST FOR EXPRESSION OF INTEREST

\n\n

(CONSULTING SERVICES – FIRMS SELECTION)

\n\n

 

\n\n

Assignment Title:  Consultancy Services for the Development of a Digital Tracking and Management System for Agricultural Machinery and Service Centers

\n\n

REOI Reference No:  LR-PMU-MOA-551322-CS-QCBS

\n\n
    \n\t
  1. Background and Rationale
    2. \n
\n\n

 Agricultural mechanization is a cornerstone for transforming Liberia’s farming systems, enabling smallholder farmers to increase productivity and efficiency. However, the sector faces challenges including low equipment utilization, weak monitoring, and high fuel consumption. To address these, the Ministry of Agriculture (MoA), with World Bank support under the Rural Economic Transformation Project (RETRAP), is establishing Agricultural Mechanization Service Centers (AMSCs).

\n\n

This assignment involves the development of a Mechanization Management and Tracking System (MMTS) and Standard Operating Procedures (SOPs). The system is intended to function as a management and accountability platform, integrating with the RETRAP reporting database and the National Farmer Registry to ensure traceability, transparency, and economic sustainability of mechanization services delivered to smallholder farmers across Liberia.

\n\n

2. Objectives Primary Objective: To implement a nationally scalable mechanization management and accountability system that improves equipment utilization, performance tracking, cost recovery, and service delivery to smallholder farmers, thereby enhancing agricultural productivity and climate resilience.

\n\n

Specific Objectives

\n\n\n\n

3. Scope of Work: The Consultant will:

\n\n\n\n

The shortlisting criteria are:

\n\n

(a) Core Business and Number of Years in Business: The firm must have at least ten (10) years of proven experience in software development and ICT consultancy.

\n\n

 (b) Technical and Managerial Organization of the Firm: Evidence of technical capacity in cloud-based solutions, secure data management, and mobile application development.

\n\n

(c) Description of Similar Assignments: A minimum of seven (7) years of specialized experience in the design and deployment of fleet tracking solutions, management information systems (MIS), or similar national-level agricultural digital platforms.

\n\n

(d) Experience in Similar Conditions: Demonstrated experience deploying digital systems in rural environments with limited connectivity, preferably in West Africa.

\n\n

(e) Availability of Appropriate Skills among Staff (Project Manager, System Architect, Mechanization Specialist, Data Governance Expert, and GIS Analyst).

\n\n

Note: Key Experts will not be evaluated at the shortlisting stage.

\n\n

The detailed Terms of Reference (TOR) for the assignment can be found at the following websites: a) www.moa.gov.lr b)  Alternatively, it can be directly requested via email from dkulah@moa.gov.lr.

\n\n

The attention of interested firms is drawn to Section III, paragraphs 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers,” Seventh Edition, September 2025, setting forth the World Bank’s policy on conflict of interest. In addition, please refer to paragraph 3.17 of the Procurement Regulations on unfair competitive advantage related to this assignment. The Regulations are available on the Bank’s website at www.worldbank.org/procurement. A Consultant will be selected in accordance with the Quality and Cost-based Selection (QCBS) method set out in the Procurement Regulations.

\n\n

Expressions of interest must be submitted electronically in a format that cannot be altered (PDF format is preferred) to the email address below by 1st June 2026 @ 5:00 pm local time.

\n\n

Note: All expressions of interest MUST be submitted to the email address below:

\n\n

Galah Toto National Project Coordinator

\n\n

Project Implementation Unit (PIU),

\n\n

Ministry of Agriculture Rural Economic Transformation Project (RETRAP)

\n\n

2nd Floor LIBSUCO Building, Japanese Freeway (Formerly Somalia Drive), Gardnersville – Monrovia, Liberia Tel: +231-777576980 Email: retrapbids@moa.gov.lr with a copy to Email: gtoto@moa.gov.lr

\n\n

 

\n\n

 

\n\n

TERMS OF REFERENCE

\n\n

Design, Development, and Implementation of the

\n\n

Agricultural Mechanization Tracking System (MMTS)

\n\n

Standard Operating Procedures and Operator Capacity Building Program

\n\n

 

\n\n

Ministry of Agriculture | Rural Economic Transformation Project (RETRAP)

\n\n

Republic of Liberia

\n\n

February 2026

\n\n

 

\n\n

 

\n\n

1. Background

\n\n

Agricultural mechanization is a cornerstone for transforming Liberia's farming systems, enabling smallholder farmers and agri-enterprises to increase productivity, reduce reliance on manual labor, and improve efficiency across land preparation, cultivation, harvesting, and post-harvest operations. Despite its potential, mechanization in Liberia continues to face persistent challenges, including low equipment utilization, weak monitoring and supervision, high fuel consumption, poor maintenance tracking, and limited visibility of service delivery performance. These operational gaps are compounded by weak institutional capacity, resulting in fragmented oversight, inconsistent service standards, and limited accountability. Without strong governance structures, mechanization services risk becoming unreliable, unsustainable, and inaccessible to the farmers who need them most.

\n\n

To address these constraints, the Ministry of Agriculture (MoA), with technical and financial support from the World Bank under the Rural Economic Transformation Project (RETRAP), is establishing Agricultural Mechanization Service Centers (AMSCs). These centers will serve as centralized hubs providing modern mechanization services that enhance agricultural productivity, improve rural livelihoods, and promote sustainable farming practices. By aggregating demand and supply, AMSCs reduce costs, foster private sector participation, and ensure long-term sustainability of mechanization solutions. However, for these centers to succeed, institutional strengthening and organizational capacity building are essential to ensure that management systems, supervision frameworks, and accountability mechanisms are robust and responsive.

\n\n

The economic sustainability of each AMSC depends on a sound operational business model. This means that mechanization services must be priced to recover costs, service utilization rates must meet realistic targets, and maintenance reserves must be adequately funded. Beyond tracking equipment use, an effective management platform must help assess utilization rates against targets, calculate cost per hectare serviced, monitor fuel efficiency by equipment type and operator, measure revenue recovery against operational expenditure, and evaluate affordability for smallholder farmers. Without this economic visibility, there is a real risk that AMSCs become operational liabilities rather than sustainable service hubs. The Mechanization Management and Tracking System (MMTS) must therefore be designed not merely as an equipment register but as a management and accountability platform that improves the economic efficiency, sustainability, and transparency of mechanization services delivered to smallholder farmers across Liberia.

\n\n

The proposed MMTS, supported by standardized Standard Operating Procedures (SOPs) and a structured supervision framework, is designed to directly address these institutional weaknesses. By embedding transparency, accountability, and evidence-based management into mechanization services, the MMTS will strengthen organizational oversight and harmonize national mechanization data. Building on proven digital agriculture infrastructure, the system will integrate with the RETRAP reporting database to ensure farmer linkage, traceability, and comprehensive monitoring of mechanization services. This intervention directly contributes to RETRAP's broader objectives of increasing productivity and market access for smallholder farmers and agri-enterprises, while advancing climate-smart agriculture, agribusiness development, and workforce training. Ultimately, the initiative seeks to reduce food insecurity, promote economic transformation, and build resilience in Liberia's rural communities.

\n\n

2. Purpose of the Assignment

\n\n

The purpose of this assignment is to procure a qualified firm to design, develop, and deploy a nationally scalable Mechanization Management and Tracking System, along with a comprehensive operational framework for the AMSCs. The work will proceed in clearly defined phases, with each phase subject to review and acceptance before the next phase begins. Specifically, the assignment seeks to:

\n\n\n\n

3. Overall Objective

\n\n

To implement a nationally scalable mechanization management and accountability system that improves equipment utilization, performance tracking, cost recovery, and service delivery to smallholder farmers, thereby enhancing agricultural productivity, economic efficiency, and climate resilience. The system must be fully owned and operable by the Government of Liberia upon handover, with no dependency on proprietary vendor platforms or ongoing vendor licensing.

\n\n

4. Specific Objectives

\n\n\n\n

5. Value Chain Linkages

\n\n

Liberia's priority agricultural value chains each have distinct mechanization needs. The MMTS must be designed to collect data that is relevant and useful for each value chain, without gathering information that has no practical application. The table below provides an indicative mapping of value chains to the mechanization services and system indicators that apply. The role of mechanization for poultry and piggery should be clarified with MoA during the inception phase, and excluded from system scope if it does not involve field mechanization relevant to the MMTS.

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Value Chain

\n\t\t\t		\n\t\t\t

Primary Mechanization Services

\n\t\t\t		\n\t\t\t

Key MMTS Indicators

\n\t\t\t
\n\t\t\t

Rice

\n\t\t\t		\n\t\t\t

Land clearing, ploughing, harrowing, transplanting, harvesting, threshing

\n\t\t\t		\n\t\t\t

Hectares prepared, turnaround time per hectare, fuel per hectare, farmer satisfaction

\n\t\t\t
\n\t\t\t

Cassava

\n\t\t\t		\n\t\t\t

Land preparation, ridging, mechanized harvesting

\n\t\t\t		\n\t\t\t

Hectares serviced, implement type used, service completion rate

\n\t\t\t
\n\t\t\t

Rubber

\n\t\t\t		\n\t\t\t

Land clearing, mechanized tapping support, transport logistics

\n\t\t\t		\n\t\t\t

Equipment deployment frequency, area cleared, maintenance history

\n\t\t\t
\n\t\t\t

Poultry and Piggery

\n\t\t\t		\n\t\t\t

To be clarified or excluded during inception

\n\t\t\t		\n\t\t\t

To be determined in consultation with MoA during Stage 1

\n\t\t\t
\n\n

6. Farmer Service Journey

\n\n

The MMTS must support and document the complete service journey from the moment a farmer requests assistance to the point of payment reconciliation and feedback collection. The system must be designed around this workflow, not as a separate afterthought. The standard service journey consists of the following steps:

\n\n

 

\n\n
    \n\t
  1. Request: A farmer or Farmer Based Organization (FBO) submits a service request through the MMTS, either via a mobile application, SMS, or through a registered AMSC agent.
    2. \n\t
  2. Demand Aggregation: Requests are aggregated by location, crop type, and season. The system assists AMSC managers in prioritizing and batching service delivery to reduce travel time and operational cost.
    3. \n\t
  3. Scheduling: The AMSC manager assigns equipment and an operator to the service request and the schedule is confirmed in the system with an estimated service date.
    4. \n\t
  4. Service Delivery: The operator records the actual service event in the field using the MMTS mobile module, capturing GPS location, duration, fuel consumed, implement used, and any issues encountered.
    5. \n\t
  5. Farmer Confirmation: Upon service completion, the farmer receives an SMS notification and is prompted to confirm that the service was delivered. This lightweight confirmation mechanism improves data integrity and provides an independent accountability check on operator records.
    6. \n\t
  6. Payment and Reconciliation: Any fee collected is recorded in the system against the service event and linked to the farmer and the AMSC revenue account. The system supports tracking of subsidized, full-cost, and waived payments.
    7. \n\t
  7. Feedback: The farmer is given an opportunity to rate the service and submit any concerns. This feedback is visible to AMSC managers and MoA supervisors through the monitoring dashboard.
    8. \n
\n\n

7. Scope of Work

\n\n

The assignment is organized into four implementation phases. Each phase concludes with a defined deliverable and a formal review by the Project Implementation Unit (PIU). The next phase will only commence upon written acceptance of the preceding phase deliverables. This phased structure is essential to manage the inherent complexity of integrating a national tracking system, to allow learning from the pilot before committing to full national rollout, and to protect the Government's investment.

\n\n

 

\n\n

Phase 1: Design and Readiness

\n\n

Estimated Duration: 10 to 14 weeks

\n\n

 

\n\n

Stage 1: Stakeholder Consultations and Requirements Gathering (Estimated 4 weeks)

\n\n\n\n

 

\n\n

Stage 2: System Architecture and Data Design (Estimated 6 to 10 weeks)

\n\n

Given the complexity of the required integrations, the offline functionality requirements, the multi-role user management, and the open API specifications, the architecture and data design stage requires dedicated time and must not be compressed. This stage may run concurrently with the final weeks of stakeholder consultations to avoid unnecessary delays.

\n\n\n\n

Phase 2: Development, Testing, and Pilot

\n\n

Estimated Duration: 5 to 7 months

\n\n

 

\n\n

Stage 3: System Development and User Acceptance Testing (Estimated 3 to 4 months)

\n\n\n\n

 

\n\n

Stage 4: Pilot Deployment and Learning (Estimated 2 to 3 months)

\n\n

The pilot is a learning phase. Its purpose is to test the operational model, validate data quality under field conditions, assess user adoption, and evaluate cost recovery before any commitment to national scale-up. Scale-up will not proceed unless the pilot meets clearly defined acceptance criteria.

\n\n\n\n

 

\n\n

Phase 3: Capacity Building and Institutionalization

\n\n

Estimated Duration: 2 months, overlapping with the later stages of Phase 2

\n\n

Stage 5: SOP Finalization and Capacity Building

\n\n\n\n

Stage 6: Supervision and Performance Framework (Finalized during Phase 3)

\n\n\n\n

 

\n\n

Phase 4: National Scale-Up and Sustainability

\n\n

Estimated Duration: Concurrent with Phase 3 planning; rollout commences only after formal PIU acceptance of the Pilot Learning Report

\n\n

Stage 7: National Rollout Planning and Execution

\n\n\n\n

8. Indicator Framework

\n\n

To support meaningful performance monitoring and avoid data overload, MMTS indicators are organized into four levels. Activity and output indicators inform operational management. Efficiency and outcome indicators inform strategic decision-making and program evaluation. The system must generate reports at each level for different user roles.

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Indicator Level

\n\t\t\t		\n\t\t\t

Examples

\n\t\t\t
\n\t\t\t

Activity

\n\t\t\t		\n\t\t\t

Number of machines registered, number of operators trained and certified, number of service requests received, number of farmer confirmations sent

\n\t\t\t
\n\t\t\t

Output

\n\t\t\t		\n\t\t\t

Hectares serviced per AMSC per month, number of farmers served, number of services completed by private providers, percentage of requests fulfilled within scheduled timeframe

\n\t\t\t
\n\t\t\t

Efficiency

\n\t\t\t		\n\t\t\t

Cost per hectare serviced, fuel consumed per hectare by equipment type, revenue recovery rate as a percentage of operational cost, equipment utilization rate against target

\n\t\t\t
\n\t\t\t

Outcome

\n\t\t\t		\n\t\t\t

Reduction in average land preparation time compared to baseline, increase in cultivated area in target zones, farmer satisfaction score, percentage of smallholder farmers with access to mechanization services within a defined distance

\n\t\t\t
\n\n

9. Technology, Intellectual Property, and Data Governance Requirements

\n\n

9.1 Technology Neutrality and Government Transferability

\n\n

The MMTS must be built on open-source or vendor-neutral foundations. The use of proprietary frameworks that create ongoing licensing obligations, restrict government access to the source code, or prevent independent operation and maintenance is not permitted. Specifically:

\n\n

 

\n\n\n\n

 

\n\n

9.2 Intellectual Property

\n\n

All digital assets developed under this contract are the sole property of the Government of Liberia, represented by MoA and RETRAP, from the moment of their creation. This includes but is not limited to source code, databases, application interfaces, training materials, SOPs, design documents, and any other outputs produced during the performance of this contract. The Consultant retains no ownership rights over any deliverable. Any pre-existing intellectual property incorporated into the system must be disclosed at contract inception, and its use must not impose restrictions on government ownership or operation of the system.

\n\n

 

\n\n

9.3 Data Protection and Privacy

\n\n

The MMTS will hold personal data including farmer identity records, GPS location data, transaction history, and operator information. The Consultant must submit a Data Protection Compliance Plan as part of the inception report. This plan must cover:

\n\n

 

\n\n\n\n

 

\n\n

9.4 Agricultural Data Governance

\n\n

All farmer data, service data, equipment data, and operational data generated or held within the MMTS is the property of MoA and RETRAP. The Consultant may not use, analyze, monetize, share, or retain any data generated under this contract for any purpose beyond the performance of the contract itself. The system must support data portability, allowing MoA and RETRAP to export all data in open formats including at minimum CSV and JSON. Data classification and governance arrangements must be documented and agreed with MoA as part of the system design stage.

\n\n

9.5 Hosting Environment

\n\n

The Consultant must propose a hosting arrangement that supports long-term government ownership. A dedicated subdomain under the Ministry's official web domain, such as mmts.moa.gov.lr or an equivalent, is the preferred arrangement. The Consultant will be responsible for initial setup of the hosting environment. Long-term hosting costs and infrastructure management will be the responsibility of the Government of Liberia after handover. The Consultant must document all hosting configuration details and transfer them to MoA technical staff as part of the handover package.

\n\n

10. Duration of the Assignment

\n\n

The estimated duration of the full assignment is 14 to 16 months from contract signing, depending on the complexity of the registry integration findings and the pace of stakeholder consultations. A more compressed timeline carries significant risk given the scope of integration requirements, the offline functionality demands, the registry readiness uncertainties, and the learning objectives of the pilot. The Consultant will present a detailed implementation plan in the Inception Report, which must be approved by the PIU before work begins.

\n\n

The indicative phasing is as follows:

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Phase

\n\t\t\t		\n\t\t\t

Stages

\n\t\t\t		\n\t\t\t

Indicative Duration

\n\t\t\t
\n\t\t\t

Phase 1: Design and Readiness

\n\t\t\t		\n\t\t\t

Stages 1 and 2

\n\t\t\t		\n\t\t\t

10 to 14 weeks

\n\t\t\t
\n\t\t\t

Phase 2: Development, Testing, and Pilot

\n\t\t\t		\n\t\t\t

Stages 3 and 4

\n\t\t\t		\n\t\t\t

5 to 7 months

\n\t\t\t
\n\t\t\t

Phase 3: Capacity Building and Institutionalization

\n\t\t\t		\n\t\t\t

Stages 5 and 6

\n\t\t\t		\n\t\t\t

2 months (overlapping with Phase 2)

\n\t\t\t
\n\t\t\t

Phase 4: National Scale-Up and Sustainability

\n\t\t\t		\n\t\t\t

Stage 7

\n\t\t\t		\n\t\t\t

Commences after Pilot Learning Report acceptance

\n\t\t\t
\n\n

 

\n\n

11. Firm Qualification Requirements, Required Expertise, and Key Staff Skills

\n\n

The firm must demonstrate strong expertise in both general ICT services and specialized agricultural digital systems. It should have at least ten years of proven experience in software development, ICT consultancy, or digital transformation projects, reflecting its capacity to design and deliver complex technology solutions across diverse sectors. In addition, the firm must possess a minimum of seven years of specialized experience in digital technologies, particularly in the design and deployment of management information systems, fleet tracking solutions, or similar national-level agricultural platforms. This combination of broad ICT experience and focused agricultural digital expertise ensures that the selected firm is well positioned to develop and operationalize a robust MMTS tailored to Liberia's national mechanization needs.

\n\n

11.1 Minimum Criteria

\n\n

Digital Platform Development and Integration

\n\n\n\n

Geospatial and Data Analytics

\n\n\n\n

Agricultural Mechanization Operations

\n\n\n\n

Training and Capacity Building

\n\n\n\n

Field Implementation and Stakeholder Engagement

\n\n\n\n

 

\n\n

11.2 Key Staff Skills Required

\n\n

The personnel fielded by the selected firm must meet the following standards. Their roles, academic qualifications, and minimum experience are outlined below:

\n\n

 

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Role

\n\t\t\t		\n\t\t\t

Academic Qualification

\n\t\t\t		\n\t\t\t

Minimum Experience

\n\t\t\t		\n\t\t\t

Responsibilities

\n\t\t\t
\n\t\t\t

Project Manager and Team Leader

\n\t\t\t		\n\t\t\t

Master's in Agricultural Engineering, ICT for Development, or Project Management

\n\t\t\t		\n\t\t\t

10 or more years in agri-digital projects, mechanization service delivery, and institutional strengthening, with at least 5 years in a leadership role.

\n\t\t\t		\n\t\t\t

Overall project coordination, strategic guidance, stakeholder consultations, system design validation, quality assurance, and reporting to RETRAP and MoA.

\n\t\t\t
\n\t\t\t

System Architect and ICT Specialist

\n\t\t\t		\n\t\t\t

Bachelor's or Master's in Computer Science, Information Systems, or Software Engineering

\n\t\t\t		\n\t\t\t

7 or more years in national-level agri-digital platforms, API integration, GPS-enabled mobile modules, cloud infrastructure, and cybersecurity principles.

\n\t\t\t		\n\t\t\t

Design, develop, and deploy the MMTS; ensure robust integration with RETRAP database and MoA systems; manage technical infrastructure and open-source framework compliance.

\n\t\t\t
\n\t\t\t

Mechanization Specialist

\n\t\t\t		\n\t\t\t

Bachelor's or Master's in Agricultural Engineering or Mechanical Engineering

\n\t\t\t		\n\t\t\t

8 or more years in tractor operations, implements calibration, post-harvest machinery, and mechanization services.

\n\t\t\t		\n\t\t\t

Develop equipment registry, operational workflows, maintenance protocols, and lifecycle management; provide technical input for system functionality related to mechanization.

\n\t\t\t
\n\t\t\t

Training and Capacity Building Specialist

\n\t\t\t		\n\t\t\t

Bachelor's in Education, Agricultural Extension, or HR Development

\n\t\t\t		\n\t\t\t

5 or more years in operator training, Train the Trainer programs, and SOP documentation, preferably in rural agricultural settings.

\n\t\t\t		\n\t\t\t

Develop comprehensive training materials, user manuals, and job aids; deliver training programs; certify operators and supervisors; establish Train the Trainer program; and coordinate Knowledge Transfer and Transition Plan.

\n\t\t\t
\n\t\t\t

Data Governance and Monitoring Expert

\n\t\t\t		\n\t\t\t

Master's in Data Science, Statistics, or Public Administration with ICT specialization

\n\t\t\t		\n\t\t\t

7 or more years in data governance, digital identity verification, dashboard development, data analytics, and data privacy regulations.

\n\t\t\t		\n\t\t\t

Configure dashboards and reporting tools; establish the supervision framework; ensure data quality, compliance, and risk monitoring; develop data classification and usage guidelines.

\n\t\t\t
\n\t\t\t

GIS and Spatial Analyst

\n\t\t\t		\n\t\t\t

Bachelor's or Master's in Geospatial Science, Agriculture, or Environmental Studies

\n\t\t\t		\n\t\t\t

5 or more years in GIS-enabled agricultural platforms, spatial analytics, farm mapping, remote sensing, and spatial database management.

\n\t\t\t		\n\t\t\t

Lead geospatial mapping of farms and service zones; integrate climate-smart agriculture indicators; provide spatial data analysis for service coverage and impact reporting.

\n\t\t\t
\n\n

 

\n\n

12. Reporting Requirements

\n\n\n\n

 

\n\n

13. Key Deliverables

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

No.

\n\t\t\t		\n\t\t\t

Deliverable

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t
\n\t\t\t

1

\n\t\t\t		\n\t\t\t

Inception Report with Registry Readiness Assessment

\n\t\t\t		\n\t\t\t

Refined work plan, system design specifications, architecture overview, Registry Readiness Assessment with go-or-no-go decision, Data Protection Compliance Plan, and device procurement clarification.

\n\t\t\t
\n\t\t\t

2

\n\t\t\t		\n\t\t\t

Approved System Architecture and Data Design

\n\t\t\t		\n\t\t\t

Full architecture documentation, data models, hosting plan, API specifications, security design, and governance protocols, accepted in writing by the PIU before development begins.

\n\t\t\t
\n\t\t\t

3

\n\t\t\t		\n\t\t\t

MMTS Developed and UAT-Certified

\n\t\t\t		\n\t\t\t

Fully functional system including all modules, dashboards, mobile field tools, farmer confirmation SMS mechanism, and staging environment. Accompanied by UAT manual, test results, and written PIU sign-off.

\n\t\t\t
\n\t\t\t

4

\n\t\t\t		\n\t\t\t

Pilot Deployment and Learning Report

\n\t\t\t		\n\t\t\t

Live system operation in up to five AMSCs, with structured feedback, performance data, and a Pilot Learning Report containing a go-or-no-go recommendation for scale-up.

\n\t\t\t
\n\t\t\t

5

\n\t\t\t		\n\t\t\t

SOP Manual

\n\t\t\t		\n\t\t\t

Finalized, validated, and user-friendly manual for all mechanization center operations, refined based on pilot learning.

\n\t\t\t
\n\t\t\t

6

\n\t\t\t		\n\t\t\t

Supervision and Performance Management Framework

\n\t\t\t		\n\t\t\t

Fully configured dashboards, supervisory reporting tools, risk and exception monitoring, and a documented governance mechanism for ongoing system management.

\n\t\t\t
\n\t\t\t

7

\n\t\t\t		\n\t\t\t

Knowledge Transfer and Transition Plan

\n\t\t\t		\n\t\t\t

Operations manual, system administrator guide, troubleshooting guide, Train the Trainer session records, certified staff list by category, and post-handover support schedule.

\n\t\t\t
\n\t\t\t

8

\n\t\t\t		\n\t\t\t

National Rollout Plan

\n\t\t\t		\n\t\t\t

Strategic plan for expanding MMTS to all target AMSCs, including infrastructure, human resource, and financing requirements.

\n\t\t\t
\n\t\t\t

9

\n\t\t\t		\n\t\t\t

Service Level Agreement

\n\t\t\t		\n\t\t\t

Agreed SLA covering a minimum 12-month post-handover support period with differentiated response commitments for critical and non-critical issues.

\n\t\t\t
\n\t\t\t

10

\n\t\t\t		\n\t\t\t

Final Implementation and Performance Report

\n\t\t\t		\n\t\t\t

Comprehensive report on project execution, system performance, outcomes, challenges, and recommendations.

\n\t\t\t
\n\n

 

\n\n

14. Payment Schedule

\n\n

The payment structure has been streamlined to four clearly defined milestones, each linked to specific deliverables and subject to formal PIU acceptance. Acceptance criteria for each milestone will be documented in the contract and agreed before signing. The following schedule applies:

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Milestone

\n\t\t\t		\n\t\t\t

Deliverable Basis

\n\t\t\t		\n\t\t\t

Payment

\n\t\t\t
\n\t\t\t

Milestone 1: Inception and Architecture

\n\t\t\t		\n\t\t\t

Acceptance of the Inception Report including the Registry Readiness Assessment and the approved System Architecture and Data Design.

\n\t\t\t		\n\t\t\t

15%

\n\t\t\t
\n\t\t\t

Milestone 2: System Development and UAT

\n\t\t\t		\n\t\t\t

PIU written sign-off on UAT completion and system readiness for live pilot deployment.

\n\t\t\t		\n\t\t\t

30%

\n\t\t\t
\n\t\t\t

Milestone 3: Pilot Completion, Capacity Building, and SOP

\n\t\t\t		\n\t\t\t

Acceptance of the Pilot Learning Report, SOP Manual, Training Completion Report, and Knowledge Transfer and Transition Plan.

\n\t\t\t		\n\t\t\t

35%

\n\t\t\t
\n\t\t\t

Milestone 4: National Rollout and Final Handover

\n\t\t\t		\n\t\t\t

Acceptance of the National Rollout Plan, National Scale-Up execution, Final Implementation Report, Service Level Agreement, and full transfer of all source code and documentation to MoA and RETRAP.

\n\t\t\t		\n\t\t\t

20%

\n\t\t\t
\n\n

Payments will only be made upon formal written acceptance of the relevant milestone deliverables by the PIU. The PIU will review and respond to submitted deliverables within 15 working days of receipt. Where deliverables do not meet agreed acceptance criteria, the Consultant will be given a defined period to revise and resubmit before payment is released.

\n\n

15. Submission Requirements

\n\n

Interested firms are invited to submit detailed information demonstrating their qualifications and relevant experience to deliver the required services. Submissions should include evidence of the firm's track record, technical expertise, equipment inventory, and understanding of the assignment, along with the proposed methodology and curriculum vitae of key staff to be engaged. Firms must also provide proof of demonstrable experience in developing monitoring and management systems that enhance equipment utilization, performance tracking, and service delivery to farmers through mechanization.

\n\n

 

\n\n

The assignment will be procured using the Quality and Cost-Based Selection (QCBS) method in accordance with World Bank Procurement Regulations. Only firms meeting the minimum criteria outlined in Section 11 will be considered for evaluation.

\n\n

 

\n\n

For further information, interested firms may contact:

\n\n

Mr. Galah Toto

\n\n

National Program Coordinator

\n\n

Tel: +231777576980/+231886576980

\n\n

Email: gtoto@moa.gov.lr

\n\n

Ministry of Agriculture, Republic of Liberia

\n\n

Rural Economic Transformation Project (RETRAP) Coordination Unit

\n\n

Monrovia, Liberia

\n\n

 

"},{"id":"OP00443202","notice_type":"Request for Expression of Interest","noticedate":"06-May-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-05-09T00:00:00Z","submission_deadline_time":"17:00","project_ctry_name":"Zambia","project_id":"P503941","project_name":"Zambia Refugee and Host Communities Project - ZRHCP","bid_reference_no":"ZM-MHAIS-543452-CS-QCBS","bid_description":"Consultancy Services for the the preparation of detailed engineering design, technical specifications, cost estimates, bidding documents and provision of construction supervision of Climate resilient Road infrastructure in Meheba Kalumbila district.","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Plot 5216/ 33379 Independence Ave, Lusaka, Zambia","contact_ctry_name":"Zambia","contact_email":"Hezron.chakanika@mohais.gov.zm","contact_name":"Hezron Chakanika@mohais.gov.zm","contact_organization":"Zambia Refugees and Host Communities Project-ZRHCP","contact_phone_no":"0977774835","submission_date":"2026-05-06T00:00:00Z","notice_text":"

DISCLAIMER: THIS REOI IS FOR THE PURPOSES OF UPDATING THE SYSTEM ONLY

\n\n

 

\n\n

 

\n\n

The Republic of Zambia

\n\n

MINISTRY OF HOME AFFAIRS AND INTERNAL SECURITY

\n\n

 

\n\n

Zambia Refugees and Host Communities Project-ZRHCP

\n\n

 

\n\n

REQUEST FOR EXPRESSIONS OF INTEREST-REOI

\n\n

(CONSULTING SERVICES – FIRMS SELECTION)

\n\n

 

\n\n

Country:  Zambia

\n\n

Name of Project: Zambia Refugee and Host Community Project

\n\n

Loan No. /Credit No. / Grant No.: E3730-ZM

\n\n

Project ID No: P503941

\n\n

Reference No. ZM-MHAIS-475872-CS-QCBS

\n\n

Assignment Title:      Preparation of detailed engineering design, technical specifications, cost estimates, tender documents and provision of construction supervision of Climate resilient Road infrastructure in Kalumbila district.

\n\n

 

\n\n
    \n\t
  1. The Government of the Republic of Zambia has received financing from the World Bank toward the cost of implementing the Zambia Refugees and Host Community Project – ZRHCP. The Ministry of Home Affairs and Internal Security (MOHAIS) as the implementing agency intends to apply part of the proceeds for Consulting Services for the preparation of detailed engineering design, technical specifications, cost estimates, tender documents and provision of construction supervision of Climate resilient Road infrastructure in Kalumbila district. The Project Development Objective of the ZRHCP is “to improve access to socio-economic opportunities for refugees and host communities” and under its Component 2: Climate Resilient Community Infrastructure; the Project seeks to improve 38km of road network which includes construction of a bridge, in Meheba refugee settlement of Kalumbila district in North Western Province Zambia.  
    2. \n\t
  2. The consulting services (“the Services”) include Preparation of Environmental and Social Impact Assessments (ESIAs) and associated environmental and social safeguards instruments, in accordance with national regulations and World Bank requirements, Preparation of detailed, site-specific engineering designs for the road and bridge, incorporating climate-resilient measures and site-specific conditions, Preparation of technical specifications, bills of quantities and engineer’s estimates, preparation of tender documents, Provision of construction supervision services, including day-to-day site supervision, quality control, measurement and certification of works, contract administration support, and coordination with the PMU and RDA, Provision of supervision and technical support during the Defects Liability Period (DLP), including inspections, verification of defect rectification, and issuance of completion-related certificates; and, Support to the PMU during final project closure, including preparation of as-built drawings, final completion reports, and handover documentation.
    3. \n
\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n
    \n\t
  1. The estimated duration of assignment is 34 months phased as tabulated below:-
    2. \n
\n\n

 

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Phase

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t		\n\t\t\t

Duration

\n\t\t\t
\n\t\t\t

Phase I

\n\t\t\t		\n\t\t\t

Inception Phase, including desk review, reconnaissance surveys, stakeholder engagement, and environmental and social screening and reporting

\n\t\t\t		\n\t\t\t

2 months

\n\t\t\t
\n\t\t\t

Phase II

\n\t\t\t		\n\t\t\t

Detailed Engineering Designs and Technical Specifications

\n\t\t\t		\n\t\t\t

2 months

\n\t\t\t
\n\t\t\t

Phase III

\n\t\t\t		\n\t\t\t

Construction Supervision

\n\t\t\t		\n\t\t\t

12 months

\n\t\t\t
\n\t\t\t

Phase IV

\n\t\t\t		\n\t\t\t

Defects Liability Period Monitoring

\n\t\t\t		\n\t\t\t

18 months

\n\t\t\t
\n\n

 

\n\n

Assignment implementation start date taking into account the selection process is April 2026. The detailed Terms of Reference (ToR) for the assignment can be obtained on request from the email address indicated below.

\n\n

 

\n\n
    \n\t
  1. The MoHAIS now invites eligible consulting firms (“Consultants”) to submit their Expression of Interests (EOI) for the proposed Consulting Services for the preparation of detailed engineering design, technical specifications, cost estimates, tender documents and provision of construction supervision of Climate resilient Road infrastructure in Kalumbila district.
    2. \n\t
  2. Interested Consultants should provide information demonstrating that they have the required expertise, qualifications and relevant experience to perform the Services. The shortlisting criteria are:
    3. \n
\n\n
    \n\t
  1. Experience and track record of the firm
    2. \n
\n\n\n\n\n\n\n\n
    \n\t
  1. Technical and managerial capability of the firm
    2. \n
\n\n\n\n

 

\n\n
    \n\t
  1. The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” 6th Edition-February 2025 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. 
    2. \n\t
  2. Consultants may associate with other firms to enhance their qualifications, and should indicate clearly the type of association as either a joint venture and/or a sub-consultancy.
    3. \n\t
  3. A Consultant will be selected in accordance with the Quality and Cost Based Selection method set out in the Procurement Regulations.
    4. \n
\n\n

Further information or clarification and a copy of the Terms of Reference for the proposed assignment can be obtained on request from the email address below.

\n\n

 

\n\n

Four copies clearly marked “Expression of Interests (EOI) for the proposed Consulting Services for the Climate resilient Road infrastructure in Kalumbila district” should be addressed and deposited in the Tender box located on first floor-Block A on the address below on or before 13th March 2026: -

\n\n

 

\n\n

The Permanent Secretary-CRIAR

\n\n

Ministry of Home Affairs and Internal Security
\nHead Office,
\nIndependence Avenue,
\nP.O. Box 50997,
\nLusaka, Zambia.

\n\n

 

\n\n

EOIs may also be submitted online through the email address below, however, hard copies are preferable.

\n\n

 

\n\n
    \n\t
  1. Procurement Specialist -ZRHCP
    2. \n
\n\n

Email: Blandina.Ziwa@mohais.gov.zm      

\n\n

 

\n\n

 

\n\n

 

"},{"id":"OP00421094","notice_type":"Request for Expression of Interest","noticedate":"15-Jan-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-01-30T00:00:00Z","submission_deadline_time":"17:00","project_ctry_name":"Micronesia, Federated States of","project_id":"P181237","project_name":"Strengthening Public Financial Management II Project","bid_reference_no":"FM-DOFA-530843-CS-INDV","bid_description":"FMIS Advisor 1","procurement_group":"CS","procurement_method_code":"INDV","procurement_method_name":"Individual Consultant Selection","contact_address":"FSM National Government PO Box PS 158 Palikir Pohnpei 96941","contact_ctry_name":"Micronesia, Federated States of","contact_email":"peni.tikoisireli@dofa.gov.fm","contact_name":"Peni Tikoisireli","contact_organization":"Department of Finance and Administration","contact_phone_no":"9202598","contact_web_url":"fsmsofa@mail.fm","submission_date":"2026-01-15T00:00:00Z","notice_text":"

 

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Government of the Federated States of Micronesia

\n\n\t\t\t

Department of Finance & Administration

\n\n\t\t\t

P.O Box PS158 Palikir, Pohnpei FM 96941

\n\t\t\t
\n\n

 

\n\n

 

\n\n

 

\n\n

REQUEST FOR EXPRESSIONS OF INTEREST

\n\n

(INDIVIDUAL CONSULTING SERVICES)

\n\n

 

\n\n

COUNTRY: FEDERATED STATES OF MICRONESIA 

\n\n

NAME OF PROJECT: Project For Strengthening Public Financial Management (P181237)

\n\n

GRANT NO.: IDA-E4120

\n\n

ASSIGNMENT TITLE: FMIS Advisor – Individual Consultant

\n\n

REFERENCE NO.: FM-DOFA-530843-CS-INDV

\n\n

 

\n\n

The Government of the Federated States of Micronesia (FSM), with support from the World Bank, is implementing the Strengthening Public Financial Management II (PFM II) Project (P181237) and intends to apply part of the project proceeds toward the engagement of an Individual Consultant as FMIS Advisor to support the National Treasury and related public financial management reforms.

\n\n

The consulting services (“the Services”) involve providing specialized technical assistance and advisory support to expand and deepen the use of the core Financial Management Information System (FMIS)across Government Departments, Agencies, and (where applicable) State Governments. The Advisor will drive the roll-out of additional FMIS modules (including fixed assets, payroll, budget, and e-procurement), support business process re-engineering, data migration, training, change management, user acceptance testing, quality assurance, and overall implementation coordination under Component 2 (Expanded Core FMIS) of the project.

\n\n

The Consultant will work closely with the Department of Finance and Administration (DoFA), the Assistant Secretary Treasury, and the PFM II ICT Advisor to:

\n\n\n\n

The Advisor will also contribute to broader PFM reforms as needed, including coordination with the Budget Division to ensure FMIS functionality supports effective budget formulation, execution monitoring, forecasting, classification, documentation, and the phased introduction of program budgeting—in line with the Project Appraisal Document (PAD) and Financing Agreement.

\n\n

The Consultant will report to the Assistant Secretary for Treasury and support multi-stakeholder coordination to achieve successful FMIS institutionalization, reduced dependency on external support, and sustainable improvements in public financial management practices.

\n\n

The detailed Terms of Reference (TOR) for this assignment can be found on the Department of Finance and Administration website at https://dofa.gov.fm, attached to this REOI, or may be obtained at the addresses given below.

\n\n

The Department of Finance and Administration now invite eligible individual consultants (“Consultants”) to indicate their interest in providing the Services.

\n\n

Interested Consultants must submit:

\n\n
    \n\t
  1. A Curriculum Vitae (CV) and cover letter demonstrating relevant qualifications and experience, including:\n\t\n\t
    2. \n\t
  2. Names and contact information for two professional references.
    3. \n
\n\n

The criteria for selecting the Consultant are:

\n\n

Minimum Requirements (aligned with TOR mandatory criteria)

\n\n\n\n

Desired Qualifications

\n\n\n\n

The attention of interested consultants is drawn to paragraphs 3.14, 3.16, and 3.17 of the World Bank Procurement Regulations for IPF Borrowers (Seventh Edition, September 2025), which outline the World Bank’s policy on conflict of interest. Consultants shall not be hired for any assignment that would conflict with their prior or current obligations to other clients, or may place them in a position of being unable to carry out the assignment in the best interests of the Borrower.

\n\n

Further information may be obtained at the address below during office hours from 08:00 to 17:00. Expressions of Interest must be submitted by email only to the following addresses below no later than 5:00PM (PNI time), January 30th, 2026.

\n\n

Peni Tikoisireli – peni.tikoisireli@dofa.gov.fm       
\nArrio Abello – arrio.abello@dofa.gov.fm    

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Title:

\n\t\t\t		\n\t\t\t

FMIS Advisor (Individual Consultant)

\n\t\t\t
\n\t\t\t

Location:

\n\t\t\t		\n\t\t\t

Palikir, National Government of the Federated States of Micronesia - Department of Finance and Administration (DoFA)

\n\t\t\t
\n\t\t\t

Duration:

\n\t\t\t		\n\t\t\t

Initial contract duration of 2 years (full time) with the potential to extend based on available finance and satisfactory performance

\n\t\t\t
\n\t\t\t

Tentative Start Date:

\n\t\t\t		\n\t\t\t

As soon as possible

\n\t\t\t
\n\n

 

\n\n

A. BACKGROUND

\n\n

The Government of the Federated States of Micronesia (FSM), with support from the World Bank, are working to improve fiscal management practices and increase fiscal transparency at the National Government level through the Strengthening Public Financial Management II Project (P181237).  The project builds upon key public financial management (PFM) achieved under the previous PFM I project and intends to institutionalize those achievements by:

\n\n\n\n

The project components are: (i) improved fiscal management practices and controls, (ii) expanded core FMIS, (iii) enhanced human resource capacity, communications and change management, and (iv) project management.

\n\n

 

\n\n

B. PURPOSE AND OBJECTIVES OF THE ROLE

\n\n

 

\n\n

Purpose of the assignment

\n\n

 

\n\n

The Consultant primarily support activities under Component 2- Expanded Core Financial Management Information Systems. This component aims at supporting increasing efficiency and automation of public finance processes through the expanded use of the Financial Management Information System (FMIS) implemented under PFM I to additional Government Departments, Agencies and State Governments (where applicable).

\n\n

Objective of the assignment

\n\n

 

\n\n

The objective of this role is to provide technical support and advisory services to the implementation of public financial management reforms with specific focus on the use of FMIS. With the support of the National Treasury team, the Consultant will drive the further adoption and expansion Financial Management Information System (FMIS) capabilities across core Treasury processes and support the decentralization of the system.

\n\n

 

\n\n

C. SCOPE OF SERVICES

\n\n

 

\n\n
    \n\t
  1. The scope of responsibility will cover:
    2. \n
\n\n
    \n\t
  1. Roll-out and deepen the use of FMIS, including roll out of modules such as fixed assets, payroll, budget and e-procurement.
    2. \n\t
  2. Support for the PFM reforms in general, development and implementation of PFM policies and procedures, capacity building for staff, quality control for policy and general pronouncements and presentations/reports, monitoring and evaluation and other related matters
    3. \n
\n\n

 

\n\n
    \n\t
  1. The FMIS Advisor’s key activities relating above responsibilities will include the following:
    2. \n
\n\n
    \n\t
  1. Provide technical assistance to the Secretary Department of Finance and Administration (DoFA)and the Assistant Secretary Treasury Comptroller to coordinate and guide the implementation of public financial management reforms and in resolving issues pertaining to the FMIS roll-out. This coordination will involve various streams of activities necessary to make the roll out of the FMIS successful including but not limited to, Training, Acceptance Testing, data migration, Change Management, User authorizations/ security in FMIS and business process reengineering.
    2. \n\t
  2. Work with the PFMII ICT Advisor to ensure that the local area network and the wide area network support the efficient and effective use of the FMIS system.
    3. \n\t
  3. In line with the FMIS rollout strategy, assess readiness for expansion of the FMIS system to Departments and Agencies in terms of institutional structures, staff availability, capacity and skills, financial management processes and systems (manual or otherwise) and controls, site infrastructure and power, implementation risks and make very specific recommendations to address gaps.
    4. \n\t
  4. Business Process Re-engineering: provide technical support to review PFM processes and Government-on-Line business requirements to determine any necessary validation or re-engineering.
    5. \n\t
  5. Implementation:   prepare and update the Project Plan, the training content/materials and plan, and the change management plan to ensure that the weaknesses and recommendations in the original or modified form, are carried out and implemented.
    6. \n
\n\n

 

\n\n
    \n\t
  1. Quality Assurance and OAT (Operational Acceptance Testing): Carry out quality review and assurance to the FMIS Implementation phases including but not limited to the following:
    2. \n
\n\n
    \n\t
  1. Data collection, validation and conversion
    2. \n\t
  2. Equipment and solution deployment
    3. \n\t
  3. Site and infrastructure preparation
    4. \n\t
  4. Testing scripts and User Acceptance testing
    5. \n\t
  5. Training (including training materials) and change management
    6. \n\t
  6. Handling of implementation issues
    7. \n\t
  7. Participation in implementation teams/working groups/ steering committee meetings.
    8. \n
\n\n

 

\n\n
    \n\t
  1. Coordinate with Budget Department to ensure an FMIS system supports the requirements of budgeting and payroll.
    2. \n\t
  2. Provide the necessary support and guidance to the Assistant Secretary Treasury in order to ensure that all system documentation expected from the FMIS Supplier is delivered or developed including establishing criteria to be applied to review and evaluate all such documents.
    3. \n\t
  3. Monitoring: the Advisor will draw-up a monitoring framework and periodically monitor and assess the state of implementation particularly focusing on qualitative improvements; the Advisor will review improvements in institutional capacity and training, overall adaptation and use of the FMIS, improvements in financial management processes and systems controls and reporting, and improvements in all aspects of the PFM necessary to meet the overall objectives. Resulting from this process, the Advisor will:
    4. \n
\n\n\n\n

 

\n\n
    \n\t
  1. The Advisor will develop a plan by which the Government-on-Line will gradually take over full support of its PFM Systems to reduce the Government-on-line dependency on external consultants, increase ownership and allow National and State Treasury Staff to manage with the limited resources. Suitable officers / employees should be identified and trained to make this happen. This plan shall be discussed with the Secretary DoFA and approved for implementation. In drawing up this plan, the Advisor will among others:
    2. \n
\n\n
    \n\t
  1. Assess the state of readiness of National and State Government to take over in terms of staff capacity.
    2. \n\t
  2. Determine actions and time required to cover the gaps for example in terms of training, staff recruitment, etc.
    3. \n\t
  3. Determine work plans and milestones to implement these actions. The work plan shall include monitoring meetings with the Steering Committee. The Advisor will help to monitor the implementation of the agreed plan.
    4. \n
\n\n
    \n\t
  1. Advise on suitable Governance structures required for the management of all the implementation phases of the FMIS.
    2. \n\t
  2. Throughout the duration of the Project, assisting the Assistant Secretary Treasury to identify risks to the FMIS rollout activities and formulate strategies to mitigate such risks.
    3. \n\t
  3. Where necessary, review for quality and alignment, technical specifications or Terms of reference to be used in the procurement of PFM related resources.
    4. \n\t
  4. Provide technical inputs to the IFMIS implementation contracts, procurements and financial management teams
    5. \n
\n\n

 

\n\n

Key Deliverables

\n\n\n\n

 

\n\n

D. QUALIFICATION AND EXPERIENCE

\n\n

The prospective consultant shall be a highly experienced practitioner with a proven record in FMIS Implementation in the public sector internationally. The position will require cross-cultural interpersonal skills to coordinate and negotiate resources across multiple stakeholders to achieve positive project outcomes. 

\n\n

Mandatory 

\n\n\n\n

 

\n\n

Desirable Qualifications and Experience:

\n\n\n\n

 

\n\n

F. DURATION, LOCATION and CONDITIONS of ASSIGNMENT

\n\n\n\n

 

\n\n

ANNEX B: CONSULTANT’S REPORTING OBLIGATIONS

\n\n

The advisor shall submit the reports summarized below, for the respective period.

\n\n"},{"id":"OP00416422","notice_type":"Request for Expression of Interest","noticedate":"14-Jan-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-01-23T00:00:00Z","submission_deadline_time":"18:00","project_ctry_name":"China","project_id":"P162178","project_name":"China Food Safety Improvement Project","bid_reference_no":"GDCS-014","bid_description":"Procurement Consulting Services, External Environmental and Social Monitoring Services for the years 2026-2029 (39 months).","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"135 Xianlie Dong Road, Guangzhou","contact_ctry_name":"China","contact_email":"nynct_ncpzx_zhangsh@gd.gov.cn","contact_name":"Shuheng Zhang","contact_organization":"Guangdong Provincial Center of Agro-product Safety and Quality","contact_phone_no":"020-87590235","submission_date":"2026-01-14T00:00:00Z","notice_text":"

Request for Expression of Interests

\n\n

 

\n\n

Country：People’s Republic of China

\n\n

Project Name: IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project

\n\n

Numbers: 9213-CN

\n\n

Task Name: Third-party Institution for Environmental and Social External Monitoring Consulting Services

\n\n

Contract Number: GDCS-014

\n\n

 

\n\n

The Government of the People’s Republic of China has obtained a loan from the International Bank for Reconstruction and Development (IBRD) to improve food safety management at the national and sub national levels and reduce food safety risks in certain value chains. This project is implemented by the State Administration for Market Regulation, the Ministry of Agriculture and Rural Affairs, Guangdong Province, and Shandong Province (Yantai City). The project aims to enhance the quality and safety management level of the entire agricultural product value chain in Guangdong Province and reduce food safety risks, covering characteristic industries such as vegetables, lychees, live pigs, and aquatic products, as well as emerging fields including pre made dishes and marine ranches. The total investment of the project is approximately 330 million US dollars, of which 260 million US dollars is a World Bank loan, and 70 million US dollars is matched by provincial finance. The construction period is from March 2024 to March 2029.

\n\n

To ensure that the project complies with the World Bank’s environmental and social safeguard policies, this contract will use World Bank loan funds to engage an environmental and social external monitoring consultant (hereinafter referred to as the “external monitoring agency”) to independently carry out external monitoring work for the environment, society, and Pest Management Plan (PMP). Through independent monitoring and evaluation, it is ensured that: all project activities fully implement the Environmental and Social Management Framework (ESMF) and the World Bank’s safeguard policies (OP4.01, OP4.04); environmental and social risk mitigation measures are effectively implemented; the Pest Management Plan (PMP) and the Ethnic Minority Development Framework are effectively executed; and the environmental and social benefits of the project are sustainable and in line with both domestic standards and World Bank standards.

\n\n

The implementation period of this contract is 39 months, with an estimated total input of 75 person-months. The task is expected to start on January 1, 2026. Please refer to the attachment for the detailed Terms of Reference.

\n\n

Guangdong Provincial Center of Agri-product Safety and Quality (Guangdong Provincial Green Food Development Center) is now inviting qualified and interested consultants to provide environmental and social external monitoring consulting services.

\n\n

 

\n\n

A. Scope and Content of the Consulting services

\n\n

1. Main Scope of Work

\n\n

    The consulting agency is expected to monitor the environmental and social performance of all the project activities under the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project with reference to the project ESMF, including the agricultural product quality and safety financial risk sharing facility and the innovative model of quality and safety liability insurance for the entire agricultural product value chain under Component 3 (currently planned in 5 pilot cities, namely Guangzhou, Foshan, Huizhou, Jiangmen, and Zhaoqing and possible to expand to the entire province after mid-term review). For Component 3, the E&S monitoring to be conducted should cover at least 10% of the project activities in four sectors (vegetables, lychees, live pigs, and aquatic products). All the other sub-projects/works under the project shall be subject to full monitoring in accordance with the ESMF.

\n\n

2. Main Work Content, including the following aspects:

\n\n

(1) Environmental Monitoring

\n\n

Verify the implementation of environmental mitigation measures (Annex 1 to the Terms of Reference) and monitor the compliance of environmental indicators. The related sub-projects include: laboratory upgrading, agricultural safety pilots, aquaculture tail water projects, healthy agricultural product market renovation, and regional public brand building.

\n\n

Continuous effectiveness monitoring will be conducted for 10 typical tail water treatment projects (covering no less than 3 types of technologies) over 3 years (Annex 4 to the Terms of Reference), aiming to comprehensively and objectively grasp and analyze the technological effectiveness, operation costs, existing deficiencies and improvement suggestions of the 10 typical tail water treatment technologies.

\n\n

(2) Social Monitoring

\n\n

The content includes: tracking the participation of vulnerable groups, the operation of complaint mechanisms, and the status of land acquisition and resettlement compensation; conducting stakeholder satisfaction surveys (indicators in Annex 2 to the Terms of Reference); and supervising the implementation effect of the Ethnic Minority Development Framework. This monitoring task covers all sub-projects.

\n\n

(3) Pest Management (PMP)

\n\n

Monitor the use of pesticides/veterinary drugs, pest outbreaks and ecological impacts in accordance with the indicators specified in Annex 3 to the Terms of Reference, with a focus on verifying the use of WHO Class I/II pesticides and compliance with registration requirements. The related sub-projects include: vegetables, lychees, live pigs and aquatic products under the agricultural safety pilots; aquatic products involved in aquaculture pond renovation and tail water treatment projects; vegetables, lychees, live pigs and aquatic products covered by the project for implementing the agricultural product quality and safety financial risk sharing facility; and vegetables, lychees, live pigs and aquatic products included in the development and enhancement of agricultural product public brands.

\n\n

(4) Reporting and Feedback

\n\n

Prepare an on-site report (work plan), as well as 6 semi-annual/annual monitoring reports (in both Chinese and English) and 2 summary reports.

\n\n

(5) Other Tasks

\n\n

Participate in meetings of the World Bank inspection mission, provide technical suggestions and improvement plans; cooperate with the audit, supervision and other work of relevant departments; collect and analyze the project’s development goal values and intermediate result indicator values. Provide technical consulting services for environmental and social management work during the Mid-Term Review (MTR).

\n\n

 

\n\n

B. Criteria for Shortlist Evaluation

\n\n

(1) Legally registered, with independent legal person status and good business reputation。

\n\n

Note: please provide ①a copy of the Business License, ②company profile and ③a Letter of Commitment affirming sound commercial reputation (the format of the Letter of Commitment may be self-drafted).

\n\n

(2) The consultant shall have rich experience in consulting services related to environmental monitoring, and shall have completed at least 2 similar contracts related to environmental monitoring in the past 5 years.

\n\n

Note：1. the term 'the past 5 years' refers to the period from January 1, 2020, to the present date, and the completion date of the contract shall prevail. 2. please provide copies of supporting documents, including:④ key contract pages (which should reflect the contract name, execution date, scope of services, service period/contract term, contract value, the page with signatures and seals of parties, and acceptance certification issued by the client).

\n\n

(3) Required Personnel Profiles and Service Level Expectations

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Field of Expertise

\n\t\t\t		\n\t\t\t

Number of People

\n\t\t\t		\n\t\t\t

Person-Months

\n\t\t\t
\n\t\t\t

Key Experts

\n\t\t\t
\n\t\t\t

1

\n\t\t\t		\n\t\t\t

Environmental Expert (Project Manager)

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

6

\n\t\t\t
\n\t\t\t

2

\n\t\t\t		\n\t\t\t

Social and Resettlement Expert (Deputy Manager)

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

6

\n\t\t\t
\n\t\t\t

3

\n\t\t\t		\n\t\t\t

Expert in Plant Pest and Disease Control

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

3

\n\t\t\t
\n\t\t\t

4

\n\t\t\t		\n\t\t\t

Expert in Prevention and Control of Aquaculture Pests and Diseases

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

3

\n\t\t\t
\n\t\t\t

5

\n\t\t\t		\n\t\t\t

Expert in Prevention and Control of Pests and Diseases in Pig Breeding

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

3

\n\t\t\t
\n\t\t\t

Non-key Experts

\n\t\t\t
\n\t\t\t

1

\n\t\t\t		\n\t\t\t

Environmental and Social Investigator

\n\t\t\t		\n\t\t\t

6

\n\t\t\t		\n\t\t\t

36

\n\t\t\t
\n\t\t\t

2

\n\t\t\t		\n\t\t\t

Pest and Disease Investigator

\n\t\t\t		\n\t\t\t

3

\n\t\t\t		\n\t\t\t

18

\n\t\t\t
\n\t\t\t

TOTAL

\n\t\t\t		\n\t\t\t

14

\n\t\t\t		\n\t\t\t

75

\n\t\t\t
\n\n

Key experts will not be evaluated at the shortlist stage; however, the proposal's compliance with the required personnel profiles and service level expectations will be assessed.

\n\n

Interested consultants shall submit the information and documents specified in B. Criteria for Shortlist Evaluation, to demonstrate their qualifications and capability to perform the consulting services. The submission shall also include the contact details (e.g., address, telephone number, and e-mail address) of the consultant's contact person.

\n\n

Interested consultant should pay attention to the provisions concerning conflict of interest in the Procurement Regulations for Investment Project Financing (IPF) Borrowers (November 2020) (see: www.worldbank.org)..

\n\n

Consultant may submit expressions of interest jointly with other firms to enhance their qualifications, but such collaboration shall be clearly indicated as being in the form of a consortium and/or subcontracting. If a consortium is chosen and subsequently selected, all parties to the consortium shall bear joint and several liabilities for the entire contract. In the case of joint venture, each of the members of the joint venture must be reasonably strong on their own to carry out the assignment in the event the other members of the JV withdraw. It means each member of JV is required to meet Item (1) and Item (2) of the shortlisting criteria.

\n\n

This project will be selected in accordance with the Quality and Cost-Based Selection (QCBS) method specified in the Procurement Regulations.

\n\n

This Request for Expressions of Interest for consulting services is published on the China Tendering and Bidding Public Service Platform World Bank Section (https://bulletin.cebpubservice.com/bank/index.html) and China Procurement and Bidding Network (https://www.chinabidding.cn/).

\n\n

Further information may be obtained from the Procurement Agent between December XX, 2025 and December XX, 2025 from 9:00 to 11:30 AM and 13:00 to 17:00 PM (Beijing time, excluding holidays).

\n\n

Expressions of Interest and related supporting documents (such as company profile, performance materials, brief service proposal, relevant personnel qualifications, etc.) must be delivered in written form (by hand delivery, mail, fax, or email, one original and four copies in English and Chinese; the original and copies should be identical; in case of discrepancy, the English original shall prevail) and must be received by 9:30 AM on December XX, 2025, at the address: XX, 6th Floor, Guangren Building, No. 1 Guangren Road, Guangzhou, China, Attn: Ms. Guo; Tel: 010-87945198-503/504; E-mail: guoying@ck.citic.com; zhangfan@ck.citic.com. Consultants intending to submit via mail, fax, or email are requested to contact the Tendering Agent for confirmation first.

\n\n

 

\n\n

Client: Guangdong Provincial Center of Agri-product Safety and Quality (Guangdong Provincial Green Food Development Center)

\n\n

Contact Person: Mr. Liu

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Address: No. 135, Xianlie East Road, Tianhe District, Guangzhou City, Guangdong Province

\n\n

Postal Code: 510230

\n\n

Phone: 020-87590235

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Email: nynct_ncpzx_zhangsh@gd.gov.cn

\n\n

 

\n\n

Procurement Agent: CITIC International Tendering Co., Ltd.

\n\n

Contact Person: Ms. Guo and Mr. Zhang  

\n\n

Address: Room 1811, 18th Floor, Building 59, East 3rd Ring Middle Road, Chaoyang District, Beijing

\n\n

Postal Code: /

\n\n

Phone: 010-87945198-503/504  

\n\n

Fax: /  

\n\n

Email: guoying@ck.citic.com; zhangfan@ck.citic.com

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

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Attachment: IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project Terms of Reference for Environmental and Social External Monitoring Consulting Services

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IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project

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Terms of Reference for Environmental and Social External Monitoring Consulting Services

\n\n

 

\n\n

To ensure the effective implementation of environmental and social external monitoring for the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project (hereinafter referred to as the “World Bank-financed Project”) and to guarantee the enforcement of the World Bank’s safeguard policies and relevant domestic policies, the Guangdong Provincial Center of Agro-product Safety and Quality (Guangdong Provincial Green Food Development Center) intends to engage a third party consultant to carry out the external monitoring work.

\n\n
    \n\t
  1. Project Background
    2. \n
\n\n

The development goal of the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project is to enhance the level of agricultural product quality and safety management in the project areas, reduce the risks of agricultural product quality and safety in the entire value chain (from production areas to market entry), and improve the capacity to ensure agricultural product quality and safety. The total investment of the project is approximately 330 million US dollars (about 2.31 billion yuan), of which 260 million US dollars (about 1.82 billion yuan) is a loan from the World Bank, and 70 million US dollars (about 490 million yuan) is the counterpart fund from the provincial finance.

\n\n

The project takes five cities—Guangzhou, Foshan, Huizhou, Jiangmen, and Zhaoqing—as pilot areas and will gradually expand to the entire province. It focuses on characteristic agricultural products such as vegetables, lychees, live pigs, and aquatic products, as well as marine ranches and the pre-made dish industry, aiming to improve the quality and safety level of the entire value chain across all links including production, processing, circulation, sales, and consumption. The project has a construction period of 5 years, from March 2024 to March 2029.

\n\n

The construction content includes four sub-projects:

\n\n

Sub-project 1: Food Safety Supervision Process. Formulate plans for improving agricultural product quality and safety, and establish and improve the supervision mechanism for agricultural product quality and safety; formulate and improve inter-departmental cooperation mechanisms for collaborative supervision; integrate, publicize, and promote the comprehensive system of full industry-chain and full standard dominated by Guangdong’s characteristic agricultural products; carry out training on supervision technologies and production capabilities, and strengthen the quality and safety control capabilities at the production end.

\n\n

Sub-project 2: Institution Building and Regulatory Performance. Enhance the capability of agricultural product quality and safety monitoring and testing, improve the agricultural product quality and safety testing system, with key efforts on upgrading the provincial animal derived bacterial resistance testing laboratory, agricultural product quality and safety testing laboratory, and animal disease prevention and control laboratory, as well as building the capacity of training bases and service stations to boost monitoring and inspection capabilities; construct a smart supervision platform for agricultural product quality and safety, focusing on developing an agricultural product quality and safety data analysis and early warning system, upgrading the provincial agricultural product quality and safety testing and supervision information system and the provincial agricultural product quality and safety traceability system, improving the remote diagnosis system for animal diseases, building a grid-based supervision system for agricultural product quality and safety, and demonstration bases for “Agricultural Safety” pilots such as “Assured Fish Ponds”; carry out third party supervision and evaluation of quality and safety testing, apply information technologies such as big data, block chain, IoT perception, and AI to build and improve a smart supervision system for agricultural product quality and safety, and enhance the capabilities of safety production control and monitoring for agricultural product quality; conduct risk communication activities with consumers, encourage the whole people to participate in improving agricultural product quality and safety, innovate and improve the supervision model of joint governance by regulatory authorities and consumers; develop and enhance regional public brands of agricultural products; and promote agricultural product brands.

\n\n

Sub-project 3: Whole Value Chain Food Safety Control

\n\n

Financial risk sharing facility related to agricultural product quality and safety. By establishing a project pool for agricultural product quality and safety improvement and a risk fund pool for agricultural product quality and safety simultaneously, which serves as credit enhancement or risk compensation for commercial banks, green loan channels will be provided to enterprises and farmers in the project pool. These loans will be used for the safety improvement and demonstration of the entire value chain of vegetables, lychees, live pigs, and aquatic products. Innovative model of quality and safety liability insurance for the entire agricultural product value chain. Through market-oriented operations driven by the government and linked by insurance companies and third-party institutions, a comprehensive service model integrating pre-event, in-event, and post-event risk early warning, risk control, and risk transfer, which combines standardized technical services and insurance services, will be created. This aims to improve the closed loop management and operation mechanism for agricultural product quality and safety throughout the entire value chain. Aquaculture quality improvement projects, mainly including the renovation and upgrading of aquaculture ponds and aquaculture tail water treatment projects. Upgrading and renovation of healthy agricultural product markets, mainly including the renovation of hardware facilities and information construction of agricultural product markets.

\n\n

Sub-project 4: Project Implementation Support. Whole-process project management: Establish a project management office and an expert team to organize project planning and implementation, fund management, performance evaluation, etc. Whole process project monitoring, intelligent supervision, and effect evaluation: Entrust professional institutions to conduct monitoring of project progress and effectiveness, evaluate the contribution of project implementation to regional agricultural product quality and safety, as well as its economic, ecological, and social benefits. Project summary and promotion: Summarize project experiences and achievements, formulate promotion plans, and publicize project outcomes.

\n\n

The number of newly implemented sub-projects in each year is as follows (estimated figures):

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

Agricultural Security Demonstration Base Project

\n\t\t\t		\n\t\t\t

Development and Enhancement of Public Brands for Agricultural Products

\n\t\t\t		\n\t\t\t

Project for Upgrading and Renovating Healthy Agricultural Product Markets

\n\t\t\t		\n\t\t\t

Laboratory Enhancement

\n\t\t\t		\n\t\t\t

Aquaculture and Tailwater Treatment Engineering

\n\t\t\t		\n\t\t\t

Financial Risk Sharing Facility of Agricultural Product Quality Safety

\n\t\t\t		\n\t\t\t

Agricultural Product Quality Safety Liability Insurance

\n\t\t\t
\n\t\t\t

2026

\n\t\t\t		\n\t\t\t

22

\n\t\t\t		\n\t\t\t

2

\n\t\t\t		\n\t\t\t

3

\n\t\t\t		\n\t\t\t

290

\n\t\t\t		\n\t\t\t

40

\n\t\t\t		\n\t\t\t

500

\n\t\t\t		\n\t\t\t

1000

\n\t\t\t
\n\t\t\t

2027

\n\t\t\t		\n\t\t\t

29

\n\t\t\t		\n\t\t\t

4

\n\t\t\t		\n\t\t\t

3

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

39

\n\t\t\t		\n\t\t\t

1000

\n\t\t\t		\n\t\t\t

1000

\n\t\t\t
\n\t\t\t

2028

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

4

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

21

\n\t\t\t		\n\t\t\t

500

\n\t\t\t		\n\t\t\t

1000

\n\t\t\t
\n\t\t\t

TOTAL

\n\t\t\t		\n\t\t\t

51

\n\t\t\t		\n\t\t\t

10

\n\t\t\t		\n\t\t\t

6

\n\t\t\t		\n\t\t\t

290

\n\t\t\t		\n\t\t\t

100

\n\t\t\t		\n\t\t\t

2000

\n\t\t\t		\n\t\t\t

3000

\n\t\t\t
\n\n

 

\n\n

II. Project Description

\n\n

In accordance with the requirements of the Project’s “Environmental and Social Management Framework”, the following activities require focused attention:

\n\n

(1)Food safety supervision process and project implementation support. Such activities fall under the category of technical assistance, and full consideration should be given to the potential environmental and social impacts downstream of such projects.

\n\n

(2)Activities that have direct environmental and social impacts mainly include the upgrading of laboratories in the development of agricultural product quality and safety supervision capabilities, aquaculture quality and safety improvement projects, upgrading and renovation projects of healthy agricultural product markets, development, protection and enhancement of regional public brands, the agricultural product quality and safety liability insurance model, and activities related to applying for loans from commercial banks under the mechanism for sharing financial risks related to agricultural product quality and safety.

\n\n

The application of the World Bank’s environmental and social safeguard policies is as follows:

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

SL. No.

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

2

\n\t\t\t		\n\t\t\t

3

\n\t\t\t		\n\t\t\t

4

\n\t\t\t		\n\t\t\t

5

\n\t\t\t
\n\t\t\t

World Bank Safeguard Policies

\n\t\t\t		\n\t\t\t

OP4.01

\n\n\t\t\t

Environmental Assessmcnt

\n\t\t\t		\n\t\t\t

op4.04

\n\n\t\t\t

Natural Habitats

\n\t\t\t		\n\t\t\t

op4.09

\n\n\t\t\t

Management

\n\t\t\t		\n\t\t\t

op4.12

\n\n\t\t\t

Involuntary Resettlement

\n\t\t\t		\n\t\t\t

op4.10

\n\n\t\t\t

Indigenous Peoples

\n\t\t\t
\n\n

In general, the expected environmental and social impacts of the activities under this project are limited and reversible, and can be controlled within an acceptable range through reasonable and effective mitigation measures. Therefore, this project is classified as a Category B project by the World Bank.

\n\n

In addition, this project shall also comply with the following environmental, health and safety guidelines of the World Bank:

\n\n

 “General Environmental, Health and Safety Guidelines”

\n\n

 “Aquaculture Environmental, Health and Safety Guidelines”

\n\n

 “Water and Sanitation Environmental, Health and Safety Guidelines”

\n\n

“Food and Beverage Processing Environmental, Health and Safety Guidelines”

\n\n

“Fish Processing Environmental, Health and Safety Guidelines”

\n\n

“Meat Processing Environmental, Health and Safety Guidelines”

\n\n

III. Purpose of Consulting Services 

\n\n

To ensure the effective implementation of the project’s Environmental and Social Management Plan and compliance with the relevant safeguard policies of the World Bank, the project plans to engage a third party external monitoring consultant. This consultant will, in conjunction with the project progress, independently conduct third-party external monitoring of the environment, society, and Pest Management Plan (PMP). It will objectively monitor the implementation and effectiveness of the “Environmental and Social Management Framework” and other relevant documents during the project implementation. Through on-site inspections, data collection, and other methods, it will supervise and verify the implementation of the “Environmental and Social Management Plan”, “Pest Management Plan”, “Ethnic Minority Development Framework”, and other environmental and social action plans during the implementation of each sub-project.

\n\n

IV. Scope and Main Content of Consulting Services 

\n\n

The consultant shall, in accordance with the requirements of the “Environmental and Social Management Framework” and “Project Implementation Manual” for IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project, conduct external monitoring of the environment, society, and pests and diseases, and provide technical guidance and feedback to the implementing agency, project owner, contractor, supervisor, consultant, etc. The monitoring scope will cover the five pilot project cities of Guangzhou, Foshan, Huizhou, Jiangmen, and Zhaoqing by December 2026, and will be expanded to the entire province after the mid-term adjustment. The activities to be monitored include the four sub-projects of this project.

\n\n

(1) Scope of Work

\n\n

In accordance with the project implementation progress, the monitoring agency shall conduct external monitoring on the implemented projects. The specific monitoring scope and main monitoring contents are as follows: 

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Monitoring Item

\n\t\t\t		\n\t\t\t

Monitoring Scope

\n\t\t\t		\n\t\t\t

Main Monitoring Content

\n\t\t\t
\n\t\t\t

Environmental Monitoring

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. Laboratory Enhancement
    2. \n\t\t\t\t
  2. Agricultural Security Demonstration Base
    3. \n\t\t\t\t
  3. Aquaculture and Tailwater Treatment Engineering
    4. \n\t\t\t\t
  4. Project for Upgrading and Renovating Healthy Agricultural Product Markets
    5. \n\t\t\t\t
  5. Development and Enhancement of Public Brands for Agricultural Products
    6. \n\t\t\t
\n\t\t\t		\n\t\t\t

Monitor the implementation of the environmental management plans for sub-projects, including the implementation of environmental mitigation measures specified in Appendix 1 and the compliance of environmental monitoring indicators with standards. Additionally, conduct effectiveness monitoring and evaluation for 10 typical tailwater treatment projects, as detailed in Appendix 4.

\n\t\t\t
\n\t\t\t

Social Monitoring and Land Acquisition & Resettlement Monitoring

\n\t\t\t		\n\t\t\t

All project areas of the implemented sub-projects

\n\t\t\t		\n\t\t\t

Monitor the project's impacts on vulnerable groups, women, and ethnic minorities; the operation of public participation, information disclosure, and complaint and appeal mechanisms in the project; and conduct project satisfaction surveys. For sub-projects involving land acquisition, track and monitor the affected population in accordance with the *Resettlement Action Plan* of the sub-projects. Conduct regular monitoring in accordance with the social safeguard monitoring indicators specified in Appendix 2.

\n\t\t\t
\n\t\t\t

Pest and Disease Monitoring

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. Vegetables, lychees, live pigs, and aquatic products in the Agricultural Security Demonstration Base
    2. \n\t\t\t\t
  2. Aquatic products from aquaculture pond renovation and tailwater treatment projects
    3. \n\t\t\t\t
  3. Vegetables, lychees, live pigs, and aquatic products under the project for implementing the mechanism for sharing financial risks related to agricultural product quality and safety
    4. \n\t\t\t\t
  4. Vegetables, lychees, live pigs, and aquatic products in the development and enhancement of public brands for agricultural products
    5. \n\t\t\t
\n\t\t\t		\n\t\t\t

For sub-projects that may be affected by pests and diseases, conduct regular monitoring in accordance with the pest and disease monitoring and inspection indicators specified in Appendix 3.

\n\t\t\t
\n\n

 

\n\n

The consulting agency is expected to monitor the environmental and social performance of all the project activities under the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project with reference to the project ESMF, including the agricultural product quality and safety financial risk sharing facility and the innovative model of quality and safety liability insurance for the entire agricultural product value chain under Component 3 (currently planned in 5 pilot cities, namely Guangzhou, Foshan, Huizhou, Jiangmen, and Zhaoqing and possible to expand to the entire province after mid-term review). For Component 3, the E&S monitoring to be conducted should cover at least 10% of the project activities in four sectors (vegetables, lychees, live pigs, and aquatic products). All the other sub-projects/works under the project shall be subject to full monitoring in accordance with the ESMF.

\n\n

(2) Specific Work Content

\n\n

1. In conjunction with the project progress, be responsible for conducting independent third-party external monitoring of the environmental, social and Pest Management Plan (PMP). Objectively monitor the implementation and effectiveness of the project’s “Environmental and Social Management Framework” during the project implementation process. Through on-site inspections, questionnaires, sampling and testing, data collection and other methods, supervise and guide the formulation and implementation of the “Environmental and Social Management Plan”, “Pest Management Plan”, “Ethnic Minority Development Framework” and other environmental and social action plans during the implementation of each sub-project.

\n\n

2. Visit the project construction site to supervise the environmental, social, and pest/disease management and safeguard activities of the construction unit. In accordance with the contents of Appendix 1, monitor the implementation of environmental and social impact mitigation measures during the construction and operation phases, as well as the compliance of environmental monitoring indicators with standards. Additionally, ensure full consultation and communication with potential stakeholders during the project implementation process.

\n\n

3. Carry out tracking of effects, monitoring, and evaluation for 10 typical tailwater treatment projects (covering at least 3 different technological modes). During the operation period of these 10 typical tailwater treatment projects, monitor the tailwater treatment systems annually during the fish culture period (within 15 days before fish harvest) and the pond drying period (within 7 days after pond cleaning). Sampling points shall be set at least at the water inlet, after the core process, and at the system outlet. The pollution indicators to be tested include suspended solids, pH, CODMn, total nitrogen (calculated as N) and total phosphorus (calculated as P). Each sampling and monitoring shall be conducted continuously for 3 days, lasting for three years. The sampling methods and detection and analysis methods shall be implemented in accordance with the requirements of relevant standards such as DB44/2462-2024. Conduct on-site investigations into production conditions, analyze changes in water quality environment and production methods before and after the construction of each project, evaluate the operation status and operating costs of each project, conduct a comparative analysis of the effects of different tailwater treatment technologies, identify existing problems, and put forward suggestions for improving tailwater treatment technologies. For details, see Appendix 4.

\n\n

4. Conduct external social monitoring of the project to monitor the implementation of policies and measures involved in the project implementation, including social security, community participation, gender issues, capacity building for vulnerable groups, information disclosure, complaint compensation monitoring, and food safety risk communication activities. Investigate the complaints received by the project’s Grievance Redress Mechanism (GRM) and their actual handling status. Survey the stakeholders' satisfaction with the project in each phase. Evaluate the rationality of the project design and its impact on the community. For the main social safeguard monitoring indicators, please refer to Appendix 2.

\n\n

5. For the project areas involving ethnic minorities in this project, monitor the impact of project implementation on ethnic minority communities, including the participation of ethnic minority people in the project, their benefits, their opinions and suggestions on the project, etc., and supervise the implementation of the “Ethnic Minority Development Framework” for relevant sub-projects.

\n\n

6. In view of possible situations such as land occupation and rural collective land transfer in the project, external monitoring shall be carried out in accordance with the “Resettlement Framework” of this project and the “Resettlement Action Plans” of relevant sub-projects. A sample survey covering no less than 10% of the affected people shall be conducted to assess the implementation of rights protection for the affected people and the social and economic impacts of the project implementation on them.

\n\n

7. To ensure the smooth implementation of the Pest and Disease Management Plan, during the project execution, on-site monitoring shall be conducted on such aspects as the implementation of the integrated pest and disease management plan, pesticide usage patterns, crop quality and yield, dynamics of major pests/diseases and their natural enemy populations, and the environmental impact after project implementation. During the peak period of pests and diseases each year, inspections shall be carried out on the implementation of the Pest and Disease Management Plan. Collect, investigate and statistics the proportion of participating enterprises that meet the standards for pollutants such as biological hazards, pollutants (pesticide and veterinary drug residues), seasonings and food additives. For specific monitoring indicators, inspection contents, and requirements for monitoring and inspection plans, see Appendix 3.

\n\n

8. Based on the monitoring results of external environmental, social, and pest/disease management, objectively evaluate the implementation progress, completion status, and existing problems of the environmental, social, and pest/disease management procedures. Put forward professional suggestions and measures, and formulate improvement action plans when necessary for the reference of the project office.

\n\n

9. Prepare the inception report, as well as semi-annual and annual monitoring reports on environmental, social, and pest/disease management plans in compliance with the World Bank’s requirements. Revisions shall be made in accordance with the feedback and comments provided by the World Bank until full alignment with its specifications is achieved.

\n\n

10. During the project’s Mid-Term Adjustment and Review (MTR), provide technical consulting for environmental and social management work.

\n\n

11. Attend regular meetings held by the project entity and stakeholders, and provide professional knowledge support in environmental, social, and pest and disease management to assist in the successful holding of the meetings and the achievement of results.

\n\n

12. Discuss the evaluation results with the PPMO and provide suggestions to address any problems and difficulties encountered by the project in environmental, social security, and pest and disease management.

\n\n

13. Participate in the World Bank inspection team when necessary, assist the PPMO in communicating with World Bank environmental and social experts on a daily basis, and accept guidance from World Bank experts.

\n\n

14. After the completion of the project services, review the environmental and social benefits of the project, the effectiveness of pest and disease management, etc., and combine the implementation status of the “Environmental and Social Management Framework” to form a summary report.

\n\n

(III) External Monitoring and Evaluation Methods

\n\n

The monitoring unit will apply qualitative and quantitative methods during the monitoring period, including rapid assessment, on-site investigation, sampling and testing, consultation, discussion, meetings, interviews, etc. The work will be arranged according to the actual progress, but there will be at least one on-site investigation of the project every six months. For items requiring sampling and testing, sampling and testing will be conducted once every six months (the effect monitoring of typical tailwater treatment projects shall be implemented in accordance with the requirements of Appendix 4). All collected information and data shall be processed and analyzed, and included in the baseline or subsequent monitoring and evaluation reports. The monitoring unit must store the data, and the data ownership belongs to Guangdong DARA. Upon the termination of the contract, all original data and processed data shall be handed over to Guangdong DARA.

\n\n

V. Requirements for Submitting Consulting Service Reports

\n\n

(1) Deliverables

\n\n

1. Within one month after the signing of the contract, submit the environmental and social monitoring inception report and the pest/disease management inception report, specifying the implementation plan for external monitoring work, including the effect testing implementation plan for 10 typical tailwater treatment projects.

\n\n

2. Within one month after the end of each half-year period, submit the environmental and social monitoring report and the pest and disease management monitoring report; a total of 6 issues of monitoring reports will be submitted from January 2026 to March 2029.

\n\n

3. One monitoring will be conducted before the end of the contract (March 2029), and a comparison will be made based on annual data. Focusing on material analysis and comprehensive collation, combining qualitative and quantitative analysis, two copies of the external summary report on social, environmental and pest monitoring will be compiled and submitted.

\n\n

All reports shall be prepared in a format and content acceptable to the World Bank, with one copy each in Chinese and English, and submitted to the project office in Word format. The PPMO will, with the assistance of the consultant, review the quality and compliance of each report. After revisions, the final version will be confirmed and submitted to the World Bank. The specific submission time shall be determined according to the project progress and the requirements of the PPMO and the World Bank. The final version of each report shall be printed, bound into a volume, stamped, and then submitted to the PPMO in duplicate.

\n\n

(2) Requirements for External Monitoring and Evaluation Reports on Environment and Society

\n\n

The reports shall include at least the following contents:

\n\n

1.The progress status of the project.

\n\n

2.The implementation status of the Environmental and Social Management Framework procedures, including the screening of sub-project activities, risk levels, preparation and review as well as implementation of environmental and social documents, the implementation of environmental mitigation measures, the monitoring of environmental indicators, and the participation of vulnerable groups and ethnic minorities in the project, etc.

\n\n

3. The staffing arrangements of environmental and social institutions as well as the implementation status of training plans.

\n\n

4.Separately compile monitoring and effectiveness evaluation reports for 10 typical tailwater treatment projects.

\n\n

5.The status of ongoing public participation; whether there are public complaints, and if complaints occur, record the main content of the complaints, solutions, and public satisfaction.

\n\n

6.Environmental, health and safety incidents or accidents that occurred during the reporting period.

\n\n

7.Existing problems and solutions.

\n\n

8.ESMF action plan for the second half of the year.

\n\n

(3) Requirements for Monitoring and Evaluation Reports on Pest and Disease Management Plan (PMP)

\n\n

The reports shall include at least the following contents:

\n\n

1.Implementation plans and methods.

\n\n

2.Whether pesticides with pesticide registration are used.

\n\n

3.Whether pesticides with pesticide registration are used.

\n\n

4.Policy issues concerning pesticide use.

\n\n

5.The implementation status and effectiveness of the monitoring plan, as well as the differences between the actual implementation effect and the expected effect (combining qualitative and quantitative analysis).

\n\n

6.Problems encountered in implementation and corresponding solutions.

\n\n

7.PMP action plan for the second half of the year.

\n\n

VI. Qualification Requirements for Consultant and Experts

\n\n

The consulting services for this project are expected to start in January 2026 and end in March 2029, with an implementation period of 39 months.

\n\n

The consultant shall have rich experience in consulting services related to environmental monitoring, and shall have completed at least 2 similar contracts related to environmental monitoringin the past 5 years.

\n\n

The details of consulting experts and their input are as follows:

\n\n

Estimated Experts and Their Input Required for Consulting Service Tasks

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Field of Expertise

\n\t\t\t		\n\t\t\t

Number of People

\n\t\t\t		\n\t\t\t

Person-Months

\n\t\t\t
\n\t\t\t

Key Experts

\n\t\t\t
\n\t\t\t

1

\n\t\t\t		\n\t\t\t

Environmental Expert (Project Manager)

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

6

\n\t\t\t
\n\t\t\t

2

\n\t\t\t		\n\t\t\t

Social and Resettlement Expert (Deputy Manager)

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

6

\n\t\t\t
\n\t\t\t

3

\n\t\t\t		\n\t\t\t

Expert in Plant Pest and Disease Control

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

3

\n\t\t\t
\n\t\t\t

4

\n\t\t\t		\n\t\t\t

Expert in Prevention and Control of Aquaculture Pests and Diseases

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

3

\n\t\t\t
\n\t\t\t

5

\n\t\t\t		\n\t\t\t

Expert in Prevention and Control of Pests and Diseases in Pig Breeding

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

3

\n\t\t\t
\n\t\t\t

Non-key Experts

\n\t\t\t
\n\t\t\t

1

\n\t\t\t		\n\t\t\t

Environmental and Social Investigator

\n\t\t\t		\n\t\t\t

6

\n\t\t\t		\n\t\t\t

36

\n\t\t\t
\n\t\t\t

2

\n\t\t\t		\n\t\t\t

Pest and Disease Investigator

\n\t\t\t		\n\t\t\t

3

\n\t\t\t		\n\t\t\t

18

\n\t\t\t
\n\t\t\t

TOTAL

\n\t\t\t		\n\t\t\t

14

\n\t\t\t		\n\t\t\t

75

\n\t\t\t
\n\n

 

\n\n

1.Environmental Expert (Project Manager)

\n\n

The environmental expert shall hold a bachelor's degree or above in an environmental-related major, have more than 10 years of relevant work experience, be familiar with the World Bank's safeguard policies and relevant domestic laws and regulations, and have participated as an environmental expert in the environmental management work or pest management of at least 3 similar contracts for international financial organization loan or grant projects. Specific tasks include:

\n\n

(1) Responsible for carrying out relevant external environmental monitoring work in accordance with the Project’s “Environmental and Social Management Framework” to ensure compliance with the World Bank’s safeguard policy requirements.

\n\n

(2) Responsible for supervising and guiding the formulation of environmental and social assessment reports as well as environmental and social management plans related to sub-projects. Through on-site inspections, assess whether all parties involved in the project construction comply with the requirements of the “Environmental Management Plan” and supervise the implementation of environmental mitigation measures. If any non-compliance is found, the expert shall put forward suggestions to help all project parties improve to a satisfactory level.

\n\n

(3) Review environmental monitoring or environmental monitoring record reports. If non-conformities are found, experts shall recommend necessary rectification measures.

\n\n

(4) When significant environmental or social issues are identified in the project, report them to the PPMO in a timely manner, put forward mitigation suggestions, and formulate an action improvement plan when necessary.

\n\n

(5) Compile the environmental management content in the project’s overall monitoring report.

\n\n

(6) Evaluate the operation effect of 10 typical tail water treatment systems and compile a separate effect evaluation report.

\n\n

 (7) Organize other experts to compile other contents of the overall monitoring report and strictly check them.

\n\n

2. Social and Resettlement Expert (Deputy Manager)

\n\n

The social expert shall hold a bachelor's degree or above in social sciences, migration-related fields or other relevant areas, have more than 10 years of relevant work experience, be familiar with the social security policies and requirements of international financial organizations as well as relevant domestic laws and regulations, and have participated as a social or migration expert in at least 2 contracts for international financial organization loan or grant projects. Specific tasks include:

\n\n

(1) Responsible for carrying out external monitoring work related to society, immigration, and ethnic minorities.

\n\n

(2) Supervise and guide the implementation units of sub-projects in compiling relevant social assessment reports and action plans, and conduct regular on-site inspections to check the progress of the social management action plans.

\n\n

(3) Responsible for carrying out external monitoring work for sub-projects involving land expropriation and resettlement.

\n\n

 (4) Supervise and guide the implementation units of sub-projects in compiling relevant resettlement action plan reports, and conduct regular on-site inspections to check the implementation of the resettlement action plans.

\n\n

 (5) Compile the content related to external monitoring of society, immigration and ethnic minorities in the overall monitoring report.

\n\n

3. Expert in Plant Pest and Disease Control

\n\n

Experts in plant pest and disease control are required to have a bachelor’s degree or above in fields related to agricultural plant pests and diseases, with more than 10 years of work experience in the prevention and control of agricultural plant pests and diseases, and be familiar with relevant domestic laws and regulations. Specific tasks include:

\n\n

(1) Responsible for carrying out plant pest and disease monitoring work for agricultural planting projects.

\n\n

(2) Conduct regular on-site inspections to check the implementation of the plant pest and disease management action plan.

\n\n

(3) Compile the content related to external monitoring of plant pests and diseases in the overall monitoring report.

\n\n

4. Expert in Prevention and Control of Aquaculture Pests and Diseases

\n\n

It is required to have a bachelor’s degree or above in fields related to aquaculture pests and diseases, with more than 10 years of work experience in aquaculture pests and diseases, and be familiar with relevant domestic laws and regulations. The specific tasks include:

\n\n

(1) Responsible for carrying out aquaculture pest and disease monitoring work.

\n\n

(2) Conduct regular on-site inspections to check the implementation of the aquaculture pest and disease management action plan.

\n\n

(3) Compile the content related to external monitoring of aquaculture pests and diseases in the overall monitoring report.

\n\n

5. Expert in Prevention and Control of Pests and Diseases in Pig Breeding

\n\n

It is required to have a bachelor’s degree or above in fields related to pig pests and diseases, with more than 10 years of work experience in pig pests and diseases, and be familiar with relevant domestic laws and regulations. The specific tasks include:

\n\n

(1) Responsible for carrying out pig pest and disease monitoring work for livestock breeding projects.

\n\n

 (2) Conduct regular on-site inspections to check the implementation of the pig pest and disease management action plan.

\n\n

 (3) Compile the content related to external monitoring of pig pests and diseases in the overall monitoring report.

\n\n

6. Environmental and Social Investigator

\n\n

Environmental and social investigators are required to have a bachelor’s degree or above in environmental science, social science or other related majors, with more than 3 years of relevant work experience. They shall assist environmental, social and immigration experts in conducting relevant on-site investigations, data collection, user satisfaction surveys and other work.

\n\n

7. Pest and Disease Investigator

\n\n

There shall be at least one pest and disease investigator for each of the fields of planting, aquaculture, and pig breeding. They are required to have a bachelor’s degree or above in relevant majors, with more than 3 years of relevant work experience, and shall assist pest and disease experts in conducting relevant on-site investigations, data collection and other work.

\n\n

VII. Facilities and Personnel Provided by the Employer

\n\n

To ensure the smooth implementation of the consulting services, the employer will provide the following necessary assistance and services:

\n\n

(1) Relevant project documents, reports, annual work plans and other materials.

\n\n

(2) Designate or entrust a coordinator to assist the consultant in arranging the connection and liaison work related to external monitoring services.

\n\n

(3) Provide the contact information of the PMOs at the municipal, county and town levels, information on relevant activities of the project’s agricultural production, and the contact information of local pest and disease management agencies. 

\n\n

 

\n\n

 

\n\n

Annex 1 Environmental and Social Impact Mitigation Measures

\n\n

Table 1.1 Environmental and Social Impact Mitigation Measures for Laboratory Upgrading

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Phase

\n\t\t\t		\n\t\t\t

Impact

\n\t\t\t		\n\t\t\t

Mitigation/Prevention Measures

\n\t\t\t
\n\t\t\t

Construction Phase

\n\t\t\t		\n\t\t\t

This sub-project does not involve civil engineering works.

\n\t\t\t
\n\t\t\t

Operation Phase

\n\t\t\t		\n\t\t\t

Water pollution

\n\t\t\t		\n\t\t\t

1.Laboratory waste liquids are divided into organic waste liquids, toxic waste liquids and general acid-base waste liquids. Organic waste liquids and toxic waste liquids shall be collected separately and centrally, and then handed over to qualified treatment units for disposal; general acid-base waste liquids shall be neutralized first and then handed over to qualified units for treatment.

\n\t\t\t
\n\t\t\t

2.Domestic sewage is discharged into the sewage treatment plant for treatment.

\n\t\t\t
\n\t\t\t

Ambient air

\n\t\t\t		\n\t\t\t

1.The waste gas emitted from the laboratory must undergo pre-treatment. For gases with strong acidity or alkalinity, appropriate alkalis or acids shall be used for absorption.

\n\t\t\t
\n\t\t\t

2.Volatile gases are treated by adsorption, using wood charcoal powder or absorbent cotton for adsorption.

\n\t\t\t
\n\t\t\t

3.The emission rate and emission concentration both meet the secondary standards specified in “Integrated Emission Standard of Air Pollutants” (GB16297-1996), which has little impact on the surrounding atmospheric environment.

\n\t\t\t
\n\t\t\t

Solid waste pollution

\n\t\t\t		\n\t\t\t

Laboratories must handle domestic waste and hazardous waste by classifying them according to their nature. Domestic waste shall be transported and disposed of by the environmental sanitation department; Laboratory hazardous waste shall be temporarily stored in a hazardous waste temporary storage room that meets the *Standards for Pollution Control on the Storage of Hazardous Wastes* (GB18597-2001), and qualified units shall be commissioned regularly for disposal. Among the equipment packaging materials, those that can be recycled shall be recycled as much as possible; those that cannot be recycled can be treated as domestic waste and entrusted to the environmental sanitation department for transportation and disposal.

\n\t\t\t
\n\t\t\t

Noise pollution

\n\t\t\t		\n\t\t\t

Equipment and instruments are placed in the laboratory. All equipment has low noise source intensity due to wall sound insulation, distance attenuation and other effects. Sound-insulating glass should be used in all laboratories.

\n\t\t\t
\n\t\t\t

Employees’ occupational health and safety

\n\t\t\t		\n\t\t\t

1.Strengthen and better implement the existing waste management rules and regulations for laboratories/testing stations, including emergency response plans, internal self-inspection mechanisms, and personnel performance evaluation systems.

\n\t\t\t
\n\t\t\t

2.Strengthen the training of wastewater management personnel and the supervision of wastewater management.

\n\t\t\t
\n\t\t\t

3.Avoid mixing waste with general waste to minimize the costs of transportation and disposal of medical waste.

\n\t\t\t
\n\t\t\t

4.Strengthen the procurement management of waste containers to ensure that they are purchased from reliable sources and meet national standards.

\n\t\t\t
\n\t\t\t

5.Provide regular training on waste management requirements to laboratory personnel, ensure the provision of personal protective equipment, and enhance the self-protection awareness of staff.

\n\t\t\t
\n\t\t\t

6.Strengthen the daily disinfection of waste containers and waste transfer vehicles.

\n\t\t\t
\n\t\t\t

7.Regular physical examinations shall be conducted for staff who may come into contact with laboratory waste, and records of occupational health accidents and diseases shall be maintained.

\n\t\t\t
\n\t\t\t

Community safety

\n\t\t\t		\n\t\t\t

Strengthen the management of the entry and exit of experimental samples to ensure that samples are not lost and do not pollute the surrounding communities. Strengthen the management of vehicle entry and exit to ensure the safety of the surrounding communities. Increase the frequency of waste cleaning. Waste shall be transported in sealed and leak-proof containers by special vehicles.

\n\t\t\t
\n\n

 

\n\n

Table 1.2 Environmental and Social Impact Mitigation Measures for the Upgrading and Renovation Project of Healthy Agricultural Products Market

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Phase

\n\t\t\t		\n\t\t\t

Impact

\n\t\t\t		\n\t\t\t

Mitigation/Prevention Measures

\n\t\t\t
\n\t\t\t

Construction Phase

\n\t\t\t		\n\t\t\t

Water pollution

\n\t\t\t		\n\t\t\t

The domestic sewage from the construction camp mainly comes from the sewage generated in the daily life of construction workers and fecal water. The main pollution factors in the sewage are COD, NH₃-N, SS and TP. If it is discharged directly without treatment, it will have an adverse impact on the water quality of the surrounding surface water bodies. The domestic sewage will cease to exist after the completion of construction. After being collected, the domestic sewage will be discharged into the urban sewage treatment plant for treatment.

\n\t\t\t
\n\t\t\t

Ambient air pollution

\n\t\t\t		\n\t\t\t

1.The construction site shall be enclosed with hoardings.

\n\t\t\t
\n\t\t\t

2.Dust suppression measures such as sprinkling water and covering shall be implemented at the demolition construction site.

\n\t\t\t
\n\t\t\t

3.Construction waste such as muck shall be piled up centrally and classified, tightly covered, and promptly transported away in bags.

\n\t\t\t
\n\t\t\t

4.Bulk materials such as sand and gravel shall be piled up centrally and covered; The enclosures at demolition construction sites shall be made of metal or hard plate materials, and the use of various types of masonry walls is strictly prohibited.

\n\t\t\t
\n\t\t\t

5.After a building is demolished, the demolition debris shall be transported away in a timely manner. If it cannot be transported promptly, effective covering measures shall be taken.

\n\t\t\t
\n\t\t\t

6.Demolition operations shall be carried out with continuous sprinkling or spraying.

\n\t\t\t
\n\t\t\t

7.It is recommended that the project select environment-friendly paints, coatings and plates, which should meet the requirements of “Limits of Harmful Substances in Indoor Decoration and Refurbishment Materials” issued by the General Administration of Quality Supervision, Inspection and Quarantine of the People’s Republic of China.

\n\t\t\t
\n\t\t\t

Solid waste pollution

\n\t\t\t		\n\t\t\t

1.Solid waste generated from construction shall be collected by classification. Materials that can be directly reused or recycled shall be sorted, recovered and reused, while the rest shall be entrusted to a transportation unit for timely cleaning. The transportation unit must hold an environmental service qualification certificate approved by the relevant authorities.

\n\t\t\t
\n\t\t\t

2.After the completion of the project, all solid wastes generated during construction must be removed.

\n\t\t\t
\n\t\t\t

Noise pollution

\n\t\t\t		\n\t\t\t

1.Low-noise equipment shall be adopted, construction time shall be strictly controlled, and noise-generating equipment during operation shall be placed indoors.

\n\t\t\t
\n\t\t\t

2.The construction period shall be reasonably arranged to avoid simultaneous operation of multiple large-scale high-noise machines at the same construction site and during the same period.

\n\t\t\t
\n\t\t\t

3.Contractors are required to regularly maintain construction equipment to keep it in optimal working condition and at the lowest possible noise level.

\n\t\t\t
\n\t\t\t

4.Idle facilities on site must be in a closed or throttled and vibration-reducing state.

\n\t\t\t
\n\t\t\t

5.Construction transport vehicles shall slow down and be prohibited from honking near the construction site.

\n\t\t\t
\n\t\t\t

Operation Phase

\n\t\t\t		\n\t\t\t

Water pollution

\n\t\t\t		\n\t\t\t

1. Strengthen the drainage management of fresh food stalls to reduce surface water accumulation.

\n\n\t\t\t

2. During operation, the domestic wastewater from the market shall be discharged into the urban sewage treatment plant through the sewage pipe network, and then discharged after meeting the discharge standards of the urban sewage treatment plant.

\n\t\t\t
\n\t\t\t

Ambient air

\n\t\t\t		\n\t\t\t

1. Market garbage shall be cleared and transported in a timely manner to reduce unnecessary odor emission.

\n\n\t\t\t

2. The layout of market stalls shall be reasonably arranged to prevent cross-contamination of food.

\n\n\t\t\t

3. Strengthen market management, clean stalls and the ground daily, and enhance ventilation and exhaust.

\n\t\t\t
\n\t\t\t

Solid waste pollution

\n\t\t\t		\n\t\t\t

1. Strengthen the supervision over the classified collection and disposal of garbage in farmers' markets.

\n\n\t\t\t

2. Implement classified collection, timely clearance and transportation of domestic garbage of personnel, rotten vegetables and fruits, disinfection waste and domestic garbage waste, so as to keep the market clean and tidy.

\n\t\t\t
\n\t\t\t

Noise pollution

\n\t\t\t		\n\t\t\t

1. Construct an underground garage. The entrances and exits of the underground garage shall be semi-enclosed, and low-noise ramps shall be built. 2. Strengthen street traffic control, with cars driving at a speed limit and forbidden to honk. 3. If there is an underground garage, all freight transport vehicles shall enter the underground garage for unloading.

\n\t\t\t
\n\t\t\t

Community safety

\n\t\t\t		\n\t\t\t

Reasonably plan the vehicle transportation routes, time and unloading platforms, so as to minimize the adverse impact on surrounding residents and ensure the safety of the surrounding communities.

\n\t\t\t
\n\t\t\t

Risk control of epidemic spread

\n\t\t\t		\n\t\t\t

1. Conduct regular safety tests on personnel to ensure that they are not infected. Producers and operators shall refer to international good practices (such as relevant guidelines of the World Health Organization), strictly abide by laws, regulations and relevant national food safety standards, implement the epidemic prevention and control regulations of local competent authorities, and do a good job in epidemic prevention in accordance with the requirements of local epidemic prevention departments.

\n\n\t\t\t

2. Regularly carry out comprehensive virus disinfection measures on storage places, transport tools, etc., to prevent virus carrying in the cold chain process.

\n\n\t\t\t

3. The source and destination of goods need to be clearly recorded, and virus sampling inspections of goods can be conducted when conditions permit.

\n\n\t\t\t

4. Formulate relevant emergency disposal plans, and promptly handle and report any detected epidemics.

\n\t\t\t
\n\n

 

\n\n

Table 1.3 Measures for Mitigating Environmental and Social Impacts of Aquaculture Pond Renovation and Tailwater Treatment Projects

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Phase

\n\t\t\t		\n\t\t\t

Impact

\n\t\t\t		\n\t\t\t

Mitigation/Prevention Measures

\n\t\t\t
\n\t\t\t

Construction Phase

\n\t\t\t		\n\t\t\t

Water pollution

\n\t\t\t		\n\t\t\t

1. Strengthen management during construction, save water, and reduce the amount of construction wastewater generated.

\n\n\t\t\t

2. Construction waste must not be dumped into nearby rivers.

\n\t\t\t
\n\t\t\t

Air pollution

\n\t\t\t		\n\t\t\t

1. Construction sites shall be enclosed and regularly sprinkled with water to control construction dust or surface dust.

\n\n\t\t\t

2. Spoiled soil shall be disposed of on-site. If on-site disposal is not feasible, it shall be cleared and transported in a timely manner. In addition, piles of powdery building materials shall be covered, or temporary enclosures or wind shields shall be set up around them to prevent dust from rising and spreading.

\n\t\t\t
\n\t\t\t

Solid waste pollution

\n\t\t\t		\n\t\t\t

1. Classify and dispose of the waste generated from construction, demolition and site cleaning, and sort, recycle and reuse the materials that can be directly reused or recycled.

\n\n\t\t\t

2. The remaining part shall be entrusted to a hauling unit for timely cleanup, and such unit must hold an environmental service qualification certificate approved by the relevant authorities.

\n\n\t\t\t

3. During construction, if oil spills occur, the contaminated soil must be cleaned up immediately.

\n\n\t\t\t

4. Regularly remove the blockages in the drainage ditches.

\n\n\t\t\t

5. After the completion of the project, all solid wastes generated during construction must be removed.

\n\t\t\t
\n\t\t\t

Noise pollution

\n\t\t\t		\n\t\t\t

Low-noise equipment shall be selected for construction; vehicles shall be prohibited from honking during night transportation.

\n\t\t\t
\n\t\t\t

Operation Phase

\n\t\t\t		\n\t\t\t

Water pollution

\n\t\t\t		\n\t\t\t

1.Gradually phase out aquaculture methods that cause severe water pollution, such as cage culture and pen culture, and develop ecological, efficient and environmentally friendly ecological aquaculture methods.

\n\t\t\t
\n\t\t\t

2.Strengthen the supervision over the use of pesticides in agricultural production and strictly restrict the use of highly toxic pesticides.

\n\t\t\t
\n\t\t\t

3.Strongly polluted aquaculture wastewater can be reused after treatment in biological purification ponds, without the need for discharge.

\n\t\t\t
\n\t\t\t

4.Domestic and industrial wastewater generated in the processing link shall be centrally collected, treated and then reused.

\n\t\t\t
\n\t\t\t

5.Domestic wastewater is directly discharged into the urban sewage treatment plant through the pipe network for treatment, and then discharged after reaching the standard.

\n\t\t\t
\n\t\t\t

Noise pollution

\n\t\t\t		\n\t\t\t

Low-noise equipment shall be adopted. Noise-generating equipment shall be placed indoors, and measures such as vibration reduction, sound insulation, and distance attenuation shall be taken. After the above measures are implemented, the factory boundary of the project shall meet the requirements of “Emission Standard for Noise at Boundary of Industrial Enterprises” (GB12348-2008).

\n\t\t\t
\n\t\t\t

Solid waste pollution

\n\t\t\t		\n\t\t\t

1. Sick and dead aquatic products shall be subjected to harmless treatments such as on-site burial and incineration, with disinfection and sanitation and epidemic prevention work properly done; alternatively, they shall be uniformly handed over to companies with harmless treatment qualifications for disposal.

\n\n\t\t\t

2. Production fertilizers and domestic garbage have relatively little impact and only need to be centrally treated.

\n\n\t\t\t

3. Sludge generated from the wastewater system shall be uniformly handled by the environmental sanitation department.

\n\t\t\t
\n\t\t\t

Atmosphere

\n\t\t\t		\n\t\t\t

1.Regularly sprinkle water in the breeding area to prevent dust from spreading.

\n\n\t\t\t

2.Reduce the speed of vehicle operation.

\n\n\t\t\t

3.Workshops in processing facilities that emit waste gas shall adopt centralized exhaust systems. Temporary stacks of aquatic product processing by-products shall be subject to sealing and anti-seepage treatment. Sewage treatment stations shall be covered with closed structures. These measures are intended to mitigate the impact of unorganized odor emissions on the surrounding environment.

\n\n\t\t\t

4.The odor concentration at the factory boundary shall meet the requirements of the limit values for unorganized emission monitoring specified in Emission Standard for Odor Pollutants (GB14554-93).

\n\t\t\t
\n\t\t\t

Risk control of epidemic spread

\n\t\t\t		\n\t\t\t

1. Conduct regular safety tests on personnel to ensure they are not infected, and do a good job in epidemic prevention-related work in accordance with the requirements of local epidemic prevention departments.

\n\n\t\t\t

2. Regularly carry out comprehensive disinfection and sterilization measures on storage places, transportation tools, etc., to prevent virus carrying during the cold chain process.

\n\n\t\t\t

3. The source and destination of goods shall be clearly recorded, and virus sampling tests can be conducted on goods when conditions permit.

\n\n\t\t\t

4. Formulate relevant emergency disposal plans, and promptly handle and report any detected epidemics. 

\n\n\t\t\t

5.Producers and operators shall refer to international good practices (such as relevant guidelines of the World Health Organization), strictly abide by laws, regulations and the requirements of relevant national food safety standards, and implement the epidemic prevention and control regulations of local competent authorities.

\n\t\t\t
\n\t\t\t

Employees’ occupational health and safety

\n\t\t\t		\n\t\t\t

1. Regularly organize employees to carry out training on occupational health and safety. Employees in occupational positions shall receive pre-employment training, on-the-job training and physical examinations, as well as post-employment physical examinations and training on preventing sexual harassment.

\n\n\t\t\t

2. Strengthen the personal protection of employees in disinfection positions.

\n\t\t\t
\n\n

 

\n\n

Table 1.4 Environmental and Social Impact Mitigation Measures for Agricultural Security Demonstration Base Project (Planting Industry)

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Phase

\n\t\t\t		\n\t\t\t

Impact

\n\t\t\t		\n\t\t\t

Mitigation/Prevention Measures

\n\t\t\t
\n\t\t\t

Construction Phase

\n\t\t\t		\n\t\t\t

This sub-project does not involve civil engineering works.

\n\t\t\t
\n\t\t\t

Operation Phase

\n\t\t\t		\n\t\t\t

Water pollution

\n\t\t\t		\n\t\t\t

The planting process is mainly based on irrigation. Wastewater generated during the processing can all be reused for fertilizing farmland and will not be discharged externally.

\n\t\t\t
\n\t\t\t

Ecological environment

\n\t\t\t		\n\t\t\t

1.Where conditions permit, crop rotation between vegetables and rice should be carried out.

\n\t\t\t
\n\t\t\t

2.Carry out balanced formula fertilization to avoid excessive fertilization.

\n\t\t\t
\n\t\t\t

3.Increase the application of organic fertilizers, such as chicken manure and pig manure, return straw to the field, and reduce the use of chemical fertilizers.

\n\t\t\t
\n\t\t\t

4.Try to reduce the application of organic fertilizers with high salt content and chemical fertilizers containing chlorine.

\n\t\t\t
\n\t\t\t

5、Remove the 2-3 cm topsoil and replace it with fertile field soil to improve the soil and remove salt.。

\n\t\t\t
\n\t\t\t

6、Improve soil structure and activate the soil.

\n\t\t\t
\n\t\t\t

7、Control pesticide usage, strengthen monitoring of soil pesticide pollution, and understand the status of soil pesticide pollution.

\n\t\t\t
\n\t\t\t

Solid waste pollution

\n\t\t\t		\n\t\t\t

1、Weeds need to be removed regularly during planting. The straw generated from weeding and the vegetable leaves produced during harvesting are all general solid wastes, which are sold to organic fertilizer manufacturers on a regular basis.

\n\t\t\t
\n\t\t\t

2、Properly store the collected pesticide packaging waste, and it is prohibited to dump, stack, or scatter pesticide packaging waste without authorization.

\n\t\t\t
\n\t\t\t

3、Measures to prevent environmental pollution shall be taken when transporting pesticide packaging waste. Pesticide packaging waste shall not be discarded or spilled, and the means of transport shall meet the requirements of being rainproof, leak proof and spill proof.

\n\t\t\t
\n\t\t\t

4、Resource utilization of pesticide packaging waste is encouraged; for those not suitable for resource utilization, harmless disposal such as land filling and incineration shall be carried out in accordance with laws and regulations.

\n\t\t\t
\n\t\t\t

5、Processing waste and domestic garbage shall be centrally and uniformly treated.

\n\t\t\t
\n\t\t\t

Atmosphere

\n\t\t\t		\n\t\t\t

1. Regularly spray water in the planting area to prevent dust from spreading.

\n\n\t\t\t

2. Reduce the speed of vehicles.

\n\t\t\t
\n\t\t\t

Employees’ occupational health and safety

\n\t\t\t		\n\t\t\t

1. Regularly organize employees to carry out occupational health and safety training; employees in professional positions shall receive pre-employment and on the job training as well as physical examinations, and physical examinations upon departure; training on the prevention of sexual harassment shall also be conducted.

\n\n\t\t\t

2. Strengthen the personal protection of employees in disinfection positions.

\n\t\t\t
\n\n

 

\n\n

Table 1.5 Mitigation Measures for Environmental and Social Impacts for Agricultural Security Demonstration Base Project (Aquaculture)

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Phase

\n\t\t\t		\n\t\t\t

Impact

\n\t\t\t		\n\t\t\t

Mitigation/Prevention Measures

\n\t\t\t
\n\t\t\t

Construction Phase

\n\t\t\t		\n\t\t\t

This sub-project does not involve civil engineering works.

\n\t\t\t
\n\t\t\t

Operation Phase

\n\t\t\t		\n\t\t\t

Water pollution

\n\t\t\t		\n\t\t\t

1. Flushing water from pens, manure and urine wastewater in the breeding area shall be treated by biogas digesters or sewage treatment facilities before being reused for irrigation in agricultural areas as much as possible.

\n\n\t\t\t

2. It is strictly prohibited to discharge untreated breeding wastewater into surface water bodies.

\n\n\t\t\t

3.The project's breeding pens, temporary garbage stacking facilities, manure storage tanks, sewage pipes, sewage treatment facilities, etc., must undergo anti-seepage treatment to prevent pollution of underground water sources. The waste generated from construction, demolition and site cleaning shall be classified and treated. Materials that can be directly reused or recycled shall be sorted, recycled and reused. The remaining parts shall be entrusted to a transportation unit for timely cleaning, and the transportation unit must hold an environmental service qualification certificate approved by the relevant departments.

\n\n\t\t\t

4.If there is an oil spill, the contaminated soil must be cleaned up immediately.

\n\n\t\t\t

5. Regularly remove obstructions in the drainage ditches.

\n\n\t\t\t

6. All solid waste generated during production must be completely removed.

\n\t\t\t
\n\t\t\t

Odor pollution

\n\t\t\t		\n\t\t\t

1. Breeding sites, composting yards, and waste disposal sites shall be selected downwind of residential areas and kept at a certain distance from them.

\n\n\t\t\t

2. The production area shall be cleaned in a timely manner to reduce the exposure time of manure, urine and spoiled feed; regular cleaning shall be carried out within the site to prevent solid waste from spilling.

\n\n\t\t\t

3. Temporary solid waste storage yards shall be equipped with rainproof and anti-dispersal devices, and manure and urine collection and storage devices shall be built. When using compost products, they should be buried in a timely manner after being applied in ditches.

\n\n\t\t\t

4. Ensure ventilation in the pens, and at the same time strengthen the management of the pens. Try to use slatted floors with gaps to ensure that the feces are cooled down, and remove the feces from the pens as soon as possible to reduce the generation of odors.

\n\n\t\t\t

5. Poultry and livestock should be kept clean.

\n\n\t\t\t

6. Reduce the degree of odor through the shielding and absorption of plants.

\n\t\t\t
\n\t\t\t

Solid waste pollution

\n\t\t\t		\n\t\t\t

1. Livestock and poultry manure, as well as biogas residues produced by biogas digesters, shall be recycled as fertilizers after treatment, and random discarding or stockpiling is prohibited.

\n\n\t\t\t

2. Livestock and poultry carcasses shall be recycled and disposed of by specialized treatment institutions. If there is no such institution in the local area, they shall be properly handled by means such as digging pits for deep burial, and random discarding or stockpiling is prohibited.

\n\t\t\t
\n\t\t\t

Use of veterinary drugs for epidemic diseases

\n\n\t\t\t

 

\n\t\t\t		\n\t\t\t

1. Promote the large-scale, intensive and standardized development of animal breeding. Fully consider the breeding scale in relation to environmental carrying capacity and the risk of disease occurrence, and advocate healthy breeding methods.

\n\n\t\t\t

2. Control the movement of personnel and items, which mainly includes the control of animal groups, environmental sanitation control and pathogen control, etc.

\n\n\t\t\t

3. Establish and improve epidemic prevention systems, which mainly include sanitation and disinfection systems, immunization systems, medication systems, systems for the harmless treatment of sick and dead livestock/poultry and pollutants, insect and rodent control systems, and epidemic reporting systems, etc.

\n\n\t\t\t

4. Carry out immunization against avian influenza, foot and mouth disease and other epidemic diseases in accordance with procedures. Keep proper immunization records and conduct regular monitoring of immunization effects.

\n\n\t\t\t

5. Establish a regular disinfection system, and select appropriate broad-spectrum, high-efficiency and low-toxicity disinfectants for disinfection.

\n\n\t\t\t

6. Animals suffering from avian influenza, foot-and-mouth disease and other epidemic diseases shall be culled and not treated. For some parasitic diseases and acute bacterial infectious diseases, antibiotics or chemical drugs can be used for treatment.

\n\t\t\t
\n\t\t\t

Foul odor pollution from pig transportation, liquid fertilizer distribution, and fecal transportation

\n\n\t\t\t

 

\n\n\t\t\t

 

\n\n\t\t\t

 

\n\n\t\t\t

 

\n\t\t\t		\n\t\t\t

1. Breeding enterprises (including breeders, farms, or cooperative enterprises) shall establish an account system for feces and biogas slurry to record the production volume and treatment/disposal volume of feces and biogas slurry.

\n\n\t\t\t

2. Feces transportation units must establish an account management system for the transportation link and implement the transfer manifest system.

\n\n\t\t\t

3. Before dispatching vehicles, make a driving plan for fecal collection and transportation to ensure that the collection and transportation work is carried out in an orderly and efficient manner. Formulate specified driving routes for each farm, and the routes should avoid concentrated residential areas and water source protection areas as much as possible. Operators shall drive according to the specified routes and are not allowed to change the driving routes without authorization.

\n\n\t\t\t

4. All transport vehicles shall use sealed tank trucks.

\n\n\t\t\t

5. Inspect the transport vehicles before departure. After manure pumping, clean the manure pumping pipes and manure receiving hoppers to prevent leakage of the transport vehicles during driving.

\n\n\t\t\t

6. Keep observing during transportation. If any spillage occurs, it shall be cleaned up in a timely manner.

\n\t\t\t
\n\t\t\t

Animal welfare

\n\t\t\t		\n\t\t\t

Strengthen animal welfare management with reference to the “Guidelines on Good Practices for Improving Animal Welfare in Animal Husbandry”.

\n\n\t\t\t

General principles of the World Organisation for Animal Health (OIE) regarding animal welfare in livestock production systems:

\n\n\t\t\t

1. Genetic selection should always take into account the health and welfare of animals.

\n\n\t\t\t

2. Animals selected to be introduced into a new environment should be adapted to the local climate and capable of adapting to local diseases, parasites and nutrition.

\n\n\t\t\t

3. The physical environment, including substrates (such as walking surfaces, resting surfaces, etc.), should be suitable for the species to reduce the risk of injury, disease, or parasite transmission to animals.

\n\n\t\t\t

4. The physical environment should allow for comfortable rest, safe and comfortable movement (including normal postural changes), and provide opportunities for animals to engage in natural behaviors that they are motivated to perform.

\n\n\t\t\t

5. The social grouping of animals should be managed to allow positive social behaviors and minimize harm, suffering, and long-term fear.

\n\n\t\t\t

6. For captive animals, the air quality, temperature, and humidity should be conducive to animal health rather than being aversive. In extreme cases, animals should not be prevented from using their natural methods of regulating body temperature.

\n\n\t\t\t

7.Animals should have access to sufficient feed and water suitable for their age and needs to maintain normal health and productivity, and to prevent prolonged hunger, thirst, malnutrition or dehydration.

\n\n\t\t\t

8.Diseases and parasites should be prevented and controlled as much as possible through good management measures. Animals with serious health problems should be isolated and treated promptly; if treatment is not feasible or recovery is unlikely, humane slaughter should be carried out.

\n\n\t\t\t

9. If painful procedures cannot be avoided, the resulting pain should be managed to the extent permitted by existing methods.

\n\n\t\t\t

10. When dealing with animals, a positive relationship between humans and animals should be fostered, and no harm, panic, lasting fear or avoidable stress should be caused.

\n\n\t\t\t

11. Owners and breeders should possess sufficient skills and knowledge to ensure that animals are treated in accordance with these principles.

\n\n\t\t\t

Pay attention to developing good animal welfare conditions. The five freedoms of animal welfare are as follows:

\n\n\t\t\t

1. Freedom from hunger and thirst, with ready access to fresh water and a diet to maintain full health and vigor.

\n\n\t\t\t

2. Freedom from discomfort, by providing an appropriate environment including shelter and a comfortable resting area.

\n\n\t\t\t

3. Freedom from pain, injury and disease through prevention or rapid diagnosis and treatment.

\n\n\t\t\t

4. Freedom to express normal behavior by providing sufficient space, appropriate facilities and the company of con-specifics.

\n\n\t\t\t

5. Freedom from fear and distress by ensuring conditions and treatment that avoid mental suffering.

\n\t\t\t
\n\t\t\t

Epidemic spread

\n\t\t\t		\n\t\t\t

Risk control of epidemic spread

\n\t\t\t		\n\t\t\t

1. Investigation of zoo-noses.

\n\n\t\t\t

2. Conduct comprehensive disinfection and sterilization measures on storage places, transportation tools, etc. on a regular basis.

\n\n\t\t\t

3. The source and destination of goods need to be clearly recorded, and virus sampling inspections can be carried out on goods when conditions permit.

\n\n\t\t\t

4. Formulate relevant emergency response plans, and promptly handle and report any detected epidemics.

\n\n\t\t\t

5. Producers and operators shall refer to international good practices (such as relevant guidelines of the World Health Organization), strictly abide by laws, regulations and relevant national food safety standards, and implement the epidemic prevention and control regulations of local competent authorities.

\n\t\t\t
\n\t\t\t

Employees’ occupational health and safety

\n\t\t\t		\n\t\t\t

1. Regularly organize employees to carry out training on occupational health and safety; employees in professional positions shall receive pre-job training, on the job training and physical examinations, as well as physical examinations upon leaving their posts; and training on the prevention of sexual harassment shall also be conducted.

\n\n\t\t\t

2. Strengthen the personal protection of employees in disinfection positions.

\n\t\t\t
\n\n

 

\n\n

Annex 2: Social Security Monitoring Indicators

\n\n

Table 2.1 Summary of Social Security Monitoring Indicators

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Content

\n\t\t\t		\n\t\t\t

Monitoring Indicators

\n\t\t\t		\n\t\t\t

Monitoring Methods

\n\t\t\t
\n\t\t\t

Monitoring of Community Participation, Gender Issues and Capacity Building of Vulnerable Groups

\n\t\t\t		\n\t\t\t

Area of promoted aquaculture quality improvement technologies (10,000 mu)

\n\t\t\t		\n\t\t\t

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

\n\t\t\t
\n\t\t\t

Number of aquaculture entities with promoted aquaculture quality improvement technologies (units)

\n\t\t\t		\n\t\t\t

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

\n\t\t\t
\n\t\t\t

Number of farm households benefiting from the promotion of aquaculture quality improvement technologies (units)

\n\t\t\t		\n\t\t\t

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

\n\t\t\t
\n\t\t\t

Number of pig farms participating in the project (units)

\n\t\t\t		\n\t\t\t

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

\n\t\t\t
\n\t\t\t

Total stock of live pigs in farms participating in the project (10,000 heads)

\n\t\t\t		\n\t\t\t

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

\n\t\t\t
\n\t\t\t

Number of planting entities participating in the project (units)

\n\t\t\t		\n\t\t\t

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

\n\t\t\t
\n\t\t\t

Cultivated land area of planting entities participating in the project (10,000 mu)

\n\t\t\t		\n\t\t\t

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

\n\t\t\t
\n\t\t\t

Number of person-days for training on agricultural product quality and safety improvement technologies (person-days)

\n\t\t\t		\n\t\t\t

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

\n\t\t\t
\n\t\t\t

Number of female person-days for training on agricultural product quality and safety improvement technologies (person-days)

\n\t\t\t		\n\t\t\t

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

\n\t\t\t
\n\t\t\t

Farmers reached with agricultural assets or services (units)

\n\t\t\t		\n\t\t\t

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

\n\t\t\t
\n\t\t\t

Farmers reached with agricultural assets or services (units) - Female

\n\t\t\t		\n\t\t\t

Project implementation units at all levels provide / data analysis, typical case surveys, questionnaires, etc.

\n\t\t\t
\n\t\t\t

Users/citizens engaged in food safety risk communication campaigns focusing on healthy and nutritious food

\n\t\t\t		\n\t\t\t

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

\n\t\t\t
\n\t\t\t

Users/citizens engaged in food safety risk communication campaigns focusing on healthy and nutritious food - Female

\n\t\t\t		\n\t\t\t

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

\n\t\t\t
\n\t\t\t

Number of disabled persons employed by the project (persons)

\n\t\t\t		\n\t\t\t

Data analysis, on-site investigations, questionnaires, etc.

\n\t\t\t
\n\t\t\t

Number of project entities led by females (units)

\n\t\t\t		\n\t\t\t

Data analysis, on-site investigations, questionnaires, etc.

\n\t\t\t
\n\t\t\t

Number of female employees in project entities (persons)

\n\t\t\t		\n\t\t\t

Data analysis, on-site investigations, questionnaires, etc.

\n\t\t\t
\n\t\t\t

Growth rate of female income after project implementation (%)

\n\t\t\t		\n\t\t\t

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

\n\t\t\t
\n\t\t\t

Growth rate of disabled persons' income after project implementation (%)

\n\t\t\t		\n\t\t\t

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

\n\t\t\t
\n\t\t\t

Satisfaction rate of project entities (%)

\n\t\t\t		\n\t\t\t

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

\n\t\t\t
\n\t\t\t

Monitoring of Involuntary Resettlement, Information Disclosure and Appeal Compensation

\n\t\t\t		\n\t\t\t

Percentage of complaints received that were resolved within the standard time limit through the complaint compensation mechanism established by the project (%)

\n\t\t\t		\n\t\t\t

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

\n\t\t\t
\n\t\t\t

Number of complaints about environmental pollution from villagers around aquaculture farms and healthy agricultural product markets (times)

\n\t\t\t		\n\t\t\t

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

\n\t\t\t
\n\t\t\t

Awareness rate of participants regarding the implementation of the project (%)

\n\t\t\t		\n\t\t\t

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

\n\t\t\t
\n\t\t\t

Whether the complaint channels are unblocked during the project implementation process

\n\t\t\t		\n\t\t\t

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

\n\t\t\t
\n\t\t\t

Whether appeals are effective during the project implementation process

\n\t\t\t		\n\t\t\t

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

\n\t\t\t
\n\t\t\t

Performance of the loan portfolio (Non-performing Loans (NPL) (%))

\n\t\t\t		\n\t\t\t

Provided by financial third party service institutions

\n\t\t\t
\n\t\t\t

Satisfaction rate with the work efficiency of PMOs at all levels (%)

\n\t\t\t		\n\t\t\t

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

\n\t\t\t
\n\t\t\t

Satisfaction rate with the services provided by technical suppliers (%)

\n\t\t\t		\n\t\t\t

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

\n\t\t\t
\n\t\t\t

Share of satisfactory citizen’s feedback received on services provided by Project  (%)

\n\t\t\t		\n\t\t\t

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

\n\t\t\t
\n\t\t\t

Monitoring of Minority Development Plans

\n\t\t\t		\n\t\t\t

Whether the rights of ethnic minorities and ethnic groups to equal participation in the project are effectively protected

\n\t\t\t		\n\t\t\t

Data analysis, symposiums, surveys of typical cases, questionnaires, follow-up surveys, open semi-structured interviews, etc.

\n\t\t\t
\n\t\t\t

Whether the linguistic and cultural rights of ethnic minorities are respected

\n\t\t\t
\n\t\t\t

In accordance with the requirements of EMDP, what specific measures have been taken by the local PMOs; and what are the actual effects of these measures

\n\t\t\t
\n\t\t\t

How do ethnic minorities and ethnic groups evaluate these measures

\n\t\t\t
\n\t\t\t

Growth rate of income of ethnic minorities and ethnic groups

\n\t\t\t
\n\t\t\t

What are the specific evaluations of these measures by the main population groups

\n\t\t\t
\n\t\t\t

Is an EMDP monitoring and evaluation mechanism established? Is it effective?

\n\t\t\t
\n\n

 

\n\n


\nAnnex 3: Monitoring and Inspection Indicators for Pest and Disease Management Plan

\n\n

The monitoring methods involve consulting agencies obtaining data through on-site investigations, sampling monitoring, data verification, document inquiries, and other means based on the characteristics of each monitoring indicator, so as to ensure that the data is scientific, accurate, and highly credible.

\n\n

Table 3.1 Summary of Monitoring Indicators for Plantation Pest and Disease Management Plan (PMP)

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Category

\n\t\t\t		\n\t\t\t

Monitoring Indicators

\n\t\t\t
\n\t\t\t

Degree of adoption of comprehensive management measures

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. The number of farmers adopting comprehensive management measures through sampling surveys;
    2. \n\t\t\t\t
  2. The total area of farmland where comprehensive management measures are adopted；
    3. \n\t\t\t\t
  3. The number of farmers adopting disease-resistant varieties;
    4. \n\t\t\t\t
  4. The number of farmers who can recognize the natural enemies of pests and diseases;
    5. \n\t\t\t\t
  5. The number of farmers participating in the comprehensive management of pests and diseases.
    6. \n\t\t\t
\n\t\t\t
\n\t\t\t

农药使用

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. The number of pesticide applications per crop per hectare per planting season;
    2. \n\t\t\t\t
  2. The types and quantities of pesticides used per crop per hectare per planting season (based on fixed-point surveys to check for the use of WHO Class I pesticides or unregistered pesticides);
    3. \n\t\t\t\t
  3. Pesticide utilization rate for vegetables/litchis;
    4. \n\t\t\t\t
  4.  Total annual reduction in the intensity of chemical pesticide use in the project area;
    5. \n\t\t\t\t
  5. The cost of pesticide use per crop per hectare per planting season (based on fixed-point surveys);
    6. \n\t\t\t\t
  6. The number of farmers who adopt safe pesticide handling and application procedures (such as safe storage, wearing protective clothing, etc.);
    7. \n\t\t\t\t
  7. The quantity of agricultural products with excessive pesticide residues, and the qualification rate of pesticide residues belonging to WHO Class I and II;
    8. \n\t\t\t\t
  8. The number of complaints about excessive pesticide residues in agricultural products;
    9. \n\t\t\t\t
  9. The quantity of agricultural products rejected in transactions due to excessive pesticide residues;
    10. \n\t\t\t\t
  10. The number of pesticide poisoning accidents among the general public;
    11. \n\t\t\t\t
  11. Other forms of environmental poisoning or pollution, such as poisoning of livestock (poultry), wild animals, and bees, as well as water pollution and soil pollution, etc.
    12. \n\t\t\t
\n\t\t\t
\n\t\t\t

Crop production

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. Crop yield per hectare (based on fixed-point surveys);
    2. \n\t\t\t\t
  2. Profit per hectare (based on fixed-point surveys);
    3. \n\t\t\t\t
  3. Agricultural ecosystem and changes in the level of pest and disease resistance to pesticides;
    4. \n\t\t\t\t
  4. The number and types of pest and disease outbreaks per crop per year;
    5. \n\t\t\t\t
  5. The number of predatory and parasitic natural enemies of pests and diseases per unit area in each pilot area;
    6. \n\t\t\t\t
  6. The diversity of beneficial insect species and quantities, such as the number of bees in each pilot area, etc.
    7. \n\t\t\t
\n\t\t\t
\n\t\t\t

Other indicators

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. The number of visits made by pesticide sales personnel to the project area;
    2. \n\t\t\t\t
  2. The number of times pesticide advertisements are broadcast through media (television, radio, and newspapers);
    3. \n\t\t\t\t
  3. The number of pesticide brands sold at retail outlets in the project area;
    4. \n\t\t\t\t
  4. Information on manufacturers/sellers that recycle pesticide packaging waste in the project area, including company names, recycling frequency, quantities, destinations, etc.
    5. \n\t\t\t
\n\t\t\t
\n\n

 

\n\n

Table 3.2 Summary of Inspection Contents for Plantation Pest and Disease Management Plan (PMP)

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Category

\n\t\t\t		\n\t\t\t

Inspection content

\n\t\t\t
\n\t\t\t

Pesticide Registration

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. Registration status of new pesticides;
    2. \n\t\t\t\t
  2. Usage of Class I pesticides;
    3. \n\t\t\t\t
  3. On-site inspection of pesticide cabinets, pesticide storage warehouses, etc. of project farmers to determine whether Class I pesticides are used in the project area.
    4. \n\t\t\t
\n\t\t\t
\n\t\t\t

Policy Issues

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. The extent of government subsidies for pesticides (if any);
    2. \n\t\t\t\t
  2. The implementation of policies and regulations regarding pesticide use and the promotion of integrated pest and disease management.
    3. \n\t\t\t
\n\t\t\t
\n\t\t\t

Monitoring Situation

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. Evaluation of the local monitoring plan by the World Bank inspection mission;
    2. \n\t\t\t\t
  2. Problems arising during the implementation of the pest and disease management plan;
    3. \n\t\t\t\t
  3. The situation of inspections conducted at all levels.
    4. \n\t\t\t
\n\t\t\t
\n\n

Table 3.3 Summary of Monitoring Indicators for Swine Pest and Disease Management Plan (PMP)

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Category

\n\t\t\t		\n\t\t\t

Monitoring Indicators

\n\t\t\t
\n\t\t\t

Degree of adoption of comprehensive management measures

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. The number of farmers adopting comprehensive management measures through sampling surveys;
    2. \n\t\t\t\t
  2. The number of pig farms adopting comprehensive management measures
    3. \n\t\t\t
\n\t\t\t
\n\t\t\t

The number of farmers who can recognize plant diseases and insect pests Pesticide application methods

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. The number of times medicines are used each year;
    2. \n\t\t\t\t
  2. The types and quantities of medicines used
    3. \n\t\t\t
\n\t\t\t
\n\t\t\t

The cost of using medicines

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. Output per pig farm;
    2. \n\t\t\t\t
  2. Profit per pig farm;
    3. \n\t\t\t\t
  3. The number and types of pest and disease outbreaks each year
    4. \n\t\t\t
\n\t\t\t
\n\t\t\t

Other indicators

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. The number of visits made by veterinary drug sales personnel to the project area;
    2. \n\t\t\t\t
  2. The number of times veterinary drug advertisements are broadcast through media (television, radio, and newspapers); 
    3. \n\t\t\t\t
  3. The number of veterinary drug brands sold at retail outlets in the project area;
    4. \n\t\t\t\t
  4.  The number of veterinary drug brands sold
    5. \n\t\t\t
\n\t\t\t
\n\n

Table 3.4 Summary of Inspection Contents for the Pig Pest and Disease Management Plan (PMP)

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Category

\n\t\t\t		\n\t\t\t

Inspection content

\n\t\t\t
\n\t\t\t

Pesticide Registration

\n\t\t\t		\n\t\t\t

Registration status of new veterinary drugs

\n\t\t\t
\n\t\t\t

Policy Issues

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. The extent of government subsidies for veterinary drugs (if any);
    2. \n\t\t\t\t
  2. The implementation of policies and regulations regarding the use of veterinary drugs and the promotion of integrated pest and disease management.
    3. \n\t\t\t
\n\t\t\t
\n\t\t\t

Monitoring Situation

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. Evaluation of the local monitoring plan by the World Bank inspection mission;
    2. \n\t\t\t\t
  2. Problems arising during the implementation of the pest and disease management plan;
    3. \n\t\t\t\t
  3. The situation of inspections conducted at all levels.
    4. \n\t\t\t
\n\t\t\t
\n\n

Table 3.5 Summary of Monitoring Indicators for the Aquatic Pest and Disease Management Plan (PMP)

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Category

\n\t\t\t		\n\t\t\t

Monitoring Indicators

\n\t\t\t
\n\t\t\t

Degree of adoption of comprehensive management measures

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. The number of farmers adopting PMP through sampling surveys;
    2. \n\t\t\t\t
  2. The total aquaculture area adopting PMP;
    3. \n\t\t\t\t
  3. The number of farmers who can recognize aquatic pests and diseases;
    4. \n\t\t\t\t
  4. The number of farmers participating in PMP.
    5. \n\t\t\t
\n\t\t\t
\n\t\t\t

Aquatic drug application methods

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. The number of times aquatic pharmaceuticals are applied each year;
    2. \n\t\t\t\t
  2. The types and quantities of aquatic pharmaceuticals used each year (checking for the use of prohibited pharmaceuticals);
    3. \n\t\t\t\t
  3. The cost of using aquatic pharmaceuticals;
    4. \n\t\t\t\t
  4. The number of farmers who adopt safe handling and application procedures for aquatic pharmaceuticals;
    5. \n\t\t\t\t
  5. The quantity of aquatic products with excessive levels of antibiotics, etc.;
    6. \n\t\t\t\t
  6. The number of complaints about excessive levels of antibiotics, etc. in aquatic products;
    7. \n\t\t\t\t
  7. The number of rejected transactions due to excessive levels of antibiotics, etc. in aquatic products;
    8. \n\t\t\t\t
  8. The number of occurrences of antibiotic resistance;
    9. \n\t\t\t\t
  9. The situation of water pollution, etc.
    10. \n\t\t\t
\n\t\t\t
\n\t\t\t

Aquatic production

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. Aquatic output per hectare;
    2. \n\t\t\t\t
  2. Aquatic profit per hectare;
    3. \n\t\t\t\t
  3. Changes in the aquatic ecosystem;
    4. \n\t\t\t\t
  4. The number and types of pest and disease outbreaks each year.
    5. \n\t\t\t
\n\t\t\t
\n\t\t\t

Other indicators

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. The number of visits made by aquatic pharmaceutical sales personnel to the project area;
    2. \n\t\t\t\t
  2. The number of times aquatic pharmaceutical advertisements are broadcast through media (television, radio, and newspapers);
    3. \n\t\t\t\t
  3. The number of aquatic pharmaceutical brands sold at retail outlets in the project area;
    4. \n\t\t\t\t
  4. The number of aquatic pharmaceutical brands sold.
    5. \n\t\t\t
\n\t\t\t
\n\n

Table 3.6 Summary of Inspection Contents for the Aquatic Pest and Disease Management Plan (PMP)

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Category

\n\t\t\t		\n\t\t\t

Inspection content

\n\t\t\t
\n\t\t\t

Policy Issues

\n\t\t\t		\n\t\t\t

The extent of government subsidies for aquatic pharmaceuticals (if any)

\n\t\t\t
\n\t\t\t

Monitoring Situation

\n\t\t\t		\n\t\t\t
    \n\t\t\t\t
  1. Evaluation of the local monitoring plan by the World Bank inspection mission;
    2. \n\t\t\t\t
  2. Problems arising during the implementation of the PMP;
    3. \n\t\t\t\t
  3. The situation of inspections conducted at all levels.
    4. \n\t\t\t
\n\t\t\t
\n\n

 

\n\n

Annex 4: Tracking, Monitoring and Evaluation of the Effects of 10 Typical Tailwater Treatment Projects

\n\n
    \n\t
  1. Monitoring Indicators and Methods
    2. \n
\n\n

Table 4.1 Testing Indicators for Tailwater Treatment Projects

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Tailwater salinity

\n\t\t\t		\n\t\t\t

Monitoring indicator name

\n\t\t\t		\n\t\t\t

Analysis method

\n\t\t\t		\n\t\t\t

Reference standard

\n\t\t\t
\n\t\t\t

≤5‰

\n\t\t\t		\n\t\t\t

Suspended solids

\n\t\t\t		\n\t\t\t

Gravimetric method

\n\t\t\t		\n\t\t\t

GB 11901

\n\t\t\t
\n\t\t\t

pH

\n\t\t\t		\n\t\t\t

Glass electrode method

\n\t\t\t		\n\t\t\t

HJ 1147

\n\t\t\t
\n\t\t\t

CODMn

\n\t\t\t		\n\t\t\t

Acidic potassium permanganate method

\n\t\t\t		\n\t\t\t

GB 11892

\n\t\t\t
\n\t\t\t

Total nitrogen (calculated as N)

\n\t\t\t		\n\t\t\t

Alkaline potassium persulfate digestion ultraviolet spectrophotometric method

\n\t\t\t		\n\t\t\t

HJ636

\n\t\t\t
\n\t\t\t

Continuous flow - N - (1 - naphthyl) ethylenediamine dihydrochloride spectrophotometric method

\n\t\t\t		\n\t\t\t

HJ667

\n\t\t\t
\n\t\t\t

Flow injection - N - (1 - naphthyl) ethylenediamine dihydrochloride spectrophotometric method

\n\t\t\t		\n\t\t\t

HJ668

\n\t\t\t
\n\t\t\t

Gas-phase molecular absorption spectrometry

\n\t\t\t		\n\t\t\t

HJ/T199

\n\t\t\t
\n\t\t\t

Total phosphorus (calculated as P)

\n\t\t\t		\n\t\t\t

Continuous flow - ammonium molybdate spectrophotometric method

\n\t\t\t		\n\t\t\t

GB 11893

\n\t\t\t
\n\t\t\t

Continuous flow - ammonium molybdate spectrophotometric method

\n\t\t\t		\n\t\t\t

HJ670

\n\t\t\t
\n\t\t\t

Flow injection-ammonium molybdate spectrophotometric method

\n\t\t\t		\n\t\t\t

HJ671

\n\t\t\t
\n\t\t\t

>5‰

\n\t\t\t		\n\t\t\t

Suspended solids

\n\t\t\t		\n\t\t\t

Gravimetric method

\n\t\t\t		\n\t\t\t

GB 17378.4

\n\t\t\t
\n\t\t\t

pH

\n\t\t\t		\n\t\t\t

pH meter method

\n\t\t\t
\n\t\t\t

CODMn

\n\t\t\t		\n\t\t\t

Alkaline potassium permanganate method

\n\t\t\t
\n\t\t\t

Total nitrogen (calculated as N)

\n\t\t\t		\n\t\t\t

Potassium persulfate oxidation method

\n\t\t\t		\n\t\t\t

GB/T 12763.4

\n\t\t\t
\n\t\t\t

Flow analysis method

\n\t\t\t		\n\t\t\t

HY/T 147.1

\n\t\t\t
\n\t\t\t

Total phosphorus (calculated as P)

\n\t\t\t		\n\t\t\t

Potassium persulfate oxidation method

\n\t\t\t		\n\t\t\t

GB/T 12763.4

\n\t\t\t
\n\t\t\t

Flow analysis method

\n\t\t\t		\n\t\t\t

HY/T 147.1

\n\t\t\t
\n\n

2.Schematic diagram of monitoring points

\n\n

Tailwater collection tank/channel → system water inlet → Process 1 →... → Core Process n →... → system water outlet → external discharge/recycling and reuse.

\n\n

 ：It indicates the water quality monitoring points, and the core processes are determined according to each specific process.

\n\n

 

\n\n

3.Monitoring frequency

\n\n

 

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Breeding stage

\n\t\t\t		\n\t\t\t

Monitoring time period

\n\t\t\t		\n\t\t\t

Monitoring frequency

\n\t\t\t		\n\t\t\t

Monitored species

\n\t\t\t		\n\t\t\t

Monitoring points

\n\t\t\t		\n\t\t\t

Duration

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t
\n\t\t\t

Adult fish stage / late breeding stage

\n\t\t\t		\n\t\t\t

Within 15 days before harvest

\n\t\t\t		\n\t\t\t

For each project, once per crop, 3 monitoring points are monitored each time for 3 consecutive days, resulting in a total of 27 samples over 3 years.

\n\t\t\t		\n\t\t\t

Mainly cultured species / species with high pollution load

\n\t\t\t		\n\t\t\t

As shown in the schematic diagram, at least 3 (pieces/units)

\n\t\t\t		\n\t\t\t

3 years

\n\t\t\t		\n\t\t\t

During sampling, there is tail water from fish ponds in the adult fish stage discharged into the system.

\n\t\t\t
\n\t\t\t

Dry pond stage

\n\t\t\t		\n\t\t\t

Within 7 days after pond cleaning

\n\t\t\t		\n\t\t\t

For each project, once per crop, 3 monitoring points are monitored each time for 3 consecutive days, resulting in a total of 27 samples over 3 years.

\n\t\t\t		\n\t\t\t

Mainly cultured species / species with high pollution load

\n\t\t\t		\n\t\t\t

As shown in the schematic diagram, at least 3 (pieces/units)

\n\t\t\t		\n\t\t\t

3 years

\n\t\t\t		\n\t\t\t

During sampling, there is drainage from dried fish ponds discharged into the system.

\n\t\t\t
\n\n

Table 4.2 Monitoring frequency Table

\n\n

4.On-site investigation and analysis and evaluation

\n\n

To objectively analyze the effectiveness of the tailwater treatment system, the monitoring unit shall conduct necessary on-site investigations each time it enters the site for sampling. These investigations shall include the cultured species, breeding scale, stocking density, yield per mu, input conditions, tailwater discharge behaviors of farmers (intermittent discharge or continuous drainage), changes in the surrounding water environment, testing conditions of local ecological authorities, opinions of farmers, as well as treatment water volume, system power consumption, and medication dosage related to the system’s operating costs. The purpose is to comprehensively and objectively analyze the compliance status, process effectiveness, operating costs, existing problems of 10 typical tailwater treatment technologies, and put forward corresponding suggestions.

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"},{"id":"OP00419815","notice_type":"Invitation for Bids","noticedate":"08-Jan-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-01-12T00:00:00Z","submission_deadline_time":"15:00","project_ctry_name":"Pakistan","project_id":"P161402","project_name":"Competitive and Livable City of Karachi Project","bid_reference_no":"PK-SID-530225-CW-RFQ","bid_description":"RENOVATION, INTERIOR & MEP WORKS OF SINDH BUSINESS FACILITATION CENTER (SBFC), CLIFTON – KARACHI","procurement_group":"CW","procurement_method_code":"RFQ","procurement_method_name":"Request for Quotations","contact_address":"FTC Building Karachi","contact_ctry_name":"Pakistan","contact_email":"behzadmemon@hotmail.com","contact_name":"Behzad Memon","contact_organization":"Sindh Investment Department","contact_phone_no":"0322-2736737","contact_web_url":"https://sindhinvestment.gos.pk/download","submission_date":"2026-01-08T00:00:00Z","notice_text":"

 

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REQUEST FOR QUOTATION

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(RFQ)

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HIRING OF CONTRACTOR / FIRM FOR RENOVATION, INTERIOR & MEP WORKS OF SINDH BUSINESS FACILITATION CENTER (SBFC), CLIFTON – KARACHI

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REF: No. PK-SID-530225-CW-RFQ

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ISSUE DATE: 31st December 2025

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M/S ____________________

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    \n\t
  1. The Government of Sindh (the Client) has received financing from World Bank (the Bank) in the form of a credit towards the cost of the Competitive and Livable City of Karachi (CLICK) Project. The Project Director, Project Implementation Unit, CLICK, Karachi, the implementing agency of the Client, intends to apply a portion of the proceeds of this credit to eligible payments under the Purchase Order / Contract for which this RFQ is issued.
    2. \n\t
  2. The Project Director, Project Implementation Unit – CLICK, now invites quotations from firm registered with the relevant tax authorities, for the Renovation, Interior Works, Electrical & Public Health (PH) works of the Sindh Business Facilitation Center (SBFC), Clifton – Karachi, as per attached scope of work and BOQ.
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  3. The deliverables must be completed within 12 weeks from the date of this work order.
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  4. The quoted rates must be inclusive of all applicable taxes and levies. However, in case SST / GST is applicable, it should be clearly mentioned separately in the quotation and on the Price Schedule.
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  5. The received quotations will be evaluated as per the ‘RFQ’ method of procurement in accordance with the World Bank Procurement Regulations for IPF Borrowers 2020, available on the World Bank website.
    6. \n\t
  6. The quotation, along with complete details of the bidder’s profile, relevant renovation experience, and supporting documents, may be addressed and submitted to the office of the Project Director (PIU) – CLICK at the address given below, on or before 12th January 2026 by 03:00 PM.
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  7. The quotation must remain valid for at least thirty (30) days from the date of submission.
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  8. The deliverables against the required works shall be subject to inspection and approval of Senior Automation Specialist–CLICK.
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  9. All payments will be made through crossed cheque within thirty (30) days of receipt of the Contractor’s invoice, duly supported with completion certificates verified by the Senior Automation Specialist–CLICK.
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  10. Retention / Performance Security: @ 7.5% of the invoiced amount shall be retained as performance security till 29th May 2026. The retained amount will be released upon satisfactory performance duly verified by Senior Automation Specialist-CLICK.
    11. \n
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Project Director (CLICK)

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Sindh Investment Department

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Government of Sindh

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Address: First Floor, Block B ,

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FTC Building, Shahra-e-Faisal, Karachi

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Telephone: +92-21-99207512-14

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RENOVATION & INTERIOR WORKS

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SINDH BUSINESS FACILITATION CENTER (SBFC), CLIFTON – KARACHI

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The Sindh Business Facilitation Center (SBFC) at Clifton is being established as a centralized, modern, citizen-facing facility to support investors, entrepreneurs and businesses through a one-window environment. To meet functional, safety and aesthetic requirements, the existing premises are to be renovated and upgraded through comprehensive Civil, Interior Design (ID), Electrical, and Public Health (PH) works.

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The renovation works shall include, but not be limited to, dismantling, civil alterations, flooring & tiling, partitions, ceilings, joinery & built-in furniture base, painting, plumbing fixtures, piping & drainage, and electrical distribution, lighting and low current provisions as detailed in Annexure–A: Renovation & Interior BOQ.

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OVERALL OBJECTIVE OF THE ASSIGNMENT

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The overall objective of this assignment is to renovate, upgrade and fit-out the SBFC Clifton facility into a fully functional, safe, accessible and modern business facilitation center that:

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3. SUB-OBJECTIVES

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  1. Execute all Civil & ID works in accordance with approved drawings, finishes schedules and Annexure–A BOQ, including dismantling, masonry, plaster, tiling, flooring, ceilings, partitions, joinery and finishes.
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  2. Install all Public Health (PH) fixtures and piping, including water supply, sewerage, drainage and grease traps for tea points and toilets, as per specifications.
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  3. Install complete Electrical LV system, including power distribution, lighting, small power outlets, and provisions for low-current systems, in accordance with safety standards and approved layouts.
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  4. Ensure strict adherence to quality standards, safety protocols and workmanship as per specifications and applicable codes.
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  5. Coordinate effectively with CLICK PIU, Consultant, and other vendors (e.g., IT and equipment suppliers) to ensure smooth interfaces and timely completion.
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  6. Ensure minimal disturbance to surrounding occupants / building, maintain site safety and cleanliness throughout the execution period.
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  7. Provide as-built documentation, test reports, warranties and O&M manuals upon completion.
    8. \n
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4. SCOPE OF WORK

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The Contractor shall be responsible for end-to-end execution of all works under this assignment, including the following major components (as per Annexure–A: Renovation & Interior BOQ):

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4.1 Civil & Structural / Dismantling

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4.2 Partitions, Ceilings & Finishes

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4.3 Joinery & Built-in Elements

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4.4 Public Health (PH) Fixtures & Fittings

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4.5 Electrical & Allied Works (LV)

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The detailed item-wise description and quantities are given in Annexure–A: Renovation & Interior BOQ, which forms an integral part of this RFQ and the resulting Contract.

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5. RISK MANAGEMENT, MONITORING & COORDINATION

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6. DELIVERABLES AND TIMELINES

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From date of Contract signing

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Sr. No.

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Deliverable

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Timeline

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1

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Mobilization & Detailed Work Program (including methodology, safety plan, QA/QC plan)

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Within 1 week

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2

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Completion of Dismantling & Civil Alterations (including rough plaster, base screeds)

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Within 4 weeks

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3

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Completion of Partitions, Ceilings, Piping & First Fix Electrical (concealed works)

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Within 8 weeks

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4

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Completion of Flooring, Tiling, Joinery, PH Fixtures & Second Fix Electrical

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Within 10 weeks

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5

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Final Finishes, Testing & Commissioning, Snag Rectification & Handover

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Within 12 weeks

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7. DURATION OF ASSIGNMENT

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The total duration of the assignment shall be twelve (12) weeks from the date of Contract signing, subject to site access and approvals. The Contractor shall plan resources to comply with this timeframe.

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PRICE SCHEDULE

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(To be filled by Bidder – Lump Sum amounts based on Annexure–A BOQ. GST, if applicable, must be shown separately.)

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S. NO

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DESCRIPTION

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Unit

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Quoted Amount in PKR (Lump Sum)

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1

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Dismantling & Site Preparation Works (as per Annexure–A, Section A)

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Comprehensive Solution

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________

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2

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Civil Works – Masonry, Plaster, Screeds, Termite Treatment, Waterproofing (Section B)

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________

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3

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Partitions & Cladding – Gypsum, Glass, Plywood, Power Columns (Section C)

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________

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4

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Ceiling Works – Gypsum & Tile Ceilings (Section D)

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________

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5

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Floor Finishes – Porcelain Tiles, Carpet Tiles, Vinyl & Skirting (Sections E & F)

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________

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6

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Marble Works – Steps, Ramps, Countertops, Thresholds (Section F)

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________

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7

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Doors – Glass, PVC, Laminated & Fire Rated (Section G)

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________

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8

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Acoustic Panels & Wall Claddings (Section H)

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________

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9

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Joinery & Built-in Furniture – Tea Points, Printer Cabinets, Filing, Reception, Benches (Section J)

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________

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10

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Graphics, Frosted Films, Blinds, Logo, Frames (Section K)

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________

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11

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Paint & Coatings – All Areas (Section M)

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________

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12

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Fiber Pots, Plants & Misc. Items (Sections N & P)

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________

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13

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PH Fixtures – Sinks, WCs, Vanities, Geysers, Accessories, Hand Dryer (PH BOQ Part-1)

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________

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14

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Water Supply Piping – PPR, Valves & Fittings (PH BOQ Part-2)

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________

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15

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Sewerage & Drainage – uPVC, Floor Drains, Cleanouts, Grease Traps (PH BOQ Part-3)

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________

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16

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Electrical Works – MDB, DBs, Wiring, Lighting, Sockets, Earthing & Provisions for Low-Current

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________

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Add Taxes (if any):

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GRAND TOTAL VALUE INCLUDING ALL TAXES: PKR __________________

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UNDERTAKING TO BE SIGNED BY THE BIDDER

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We hereby declare that:

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(a) All the information and statements made in this Proposal are true and we accept that any misinterpretation or misrepresentation contained in this Proposal may lead to our disqualification by the Client and/or may be sanctioned by the Bank.

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(b) This Proposal shall be valid for 30 days from the date of submission.

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(c) We have no conflict of interest.

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(d) We confirm our understanding of our obligation to abide by the Bank’s policy in regard to corrupt and fraudulent practices.

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(e) We undertake to observe the laws against fraud and corruption, including bribery, in force in Pakistan.

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(f) Our Proposal is binding upon us and subject to any modifications resulting from the Contract negotiations.

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(g) We undertake, if our Proposal is accepted and the Contract is signed, to initiate the Works related to the assignment no later than 10 days from the date of Contract.

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(h) We understand that CLICK-SID is not bound to accept any Proposal that CLICK-SID receives.

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(i) We have fully understood the required scope of works, specifications, BOQs and other conditions of this RFQ document and the contents of the draft contract.

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(j) We confirm that we have the technical competence, relevant experience and management capacity to execute renovation, interior, electrical and PH works with total quality and on time.

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Authorized Signature (in full and initials): __________________________

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Name and Title of Signatory: ______________________________________

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Name of Company: _____________________________________________

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Date: ___________________

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Annexure A - BOQ – Interior, Civil & Joinery Works

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S. No.

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Item / Description (Short)

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Unit

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Qty

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Rate (Rs.)

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Amount (Rs.)

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A. DISMANTLING WORKS

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A-00

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Cutting & dismantling existing RCC slab

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Sft

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149

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A-01

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Dismantling existing block masonry

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Sft

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148

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A-04

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Removal of existing glass partition

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Sft

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49

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A-05

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Dismantling existing tile floor & external steps

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Sft

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5,384

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A-07

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Dismantling existing skirting

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Rft

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690

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A-09

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Removal of old internal paint

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Sft

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7,152

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A-10

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Removal of existing plumbing accessories/fixtures

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Job

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1

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A-10 (b)

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Removal of existing electrical works (DBs, lights, ACs, networking)

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Job

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1

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B. CIVIL WORKS

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B-01

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8”×12” H-section MS girder with fabrication & painting

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Rft

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38

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B-02

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4” thick solid block masonry (1000 psi)

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Sft

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1,057

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B-03

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RCC lintel 1:2:4

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Cft

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12

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B-04

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Steel reinforcement in RCC lintel (G-60)

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Kg

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400

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B-05

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New wall plaster ½”–¾” (1:4)

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Sft

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2,214

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B-06

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Base floor plaster (1:4)

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Sft

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5,382

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\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

B-07

\n\t\t\t		\n\t\t\t

Sand/scrap filling, compacted

\n\t\t\t		\n\t\t\t

Cft

\n\t\t\t		\n\t\t\t

250

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

B-08

\n\t\t\t		\n\t\t\t

PCC 1:2:4 screed (2”–3” thick)

\n\t\t\t		\n\t\t\t

Cft

\n\t\t\t		\n\t\t\t

200

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

B-09

\n\t\t\t		\n\t\t\t

Repair plaster for chiseled conduits / wall leveling

\n\t\t\t		\n\t\t\t

Job

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

B-010

\n\t\t\t		\n\t\t\t

Self-levelling compound (epoxy)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

250

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

B-11

\n\t\t\t		\n\t\t\t

Water proofing to toilets & tea point (walls & floor)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

776

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

B-10

\n\t\t\t		\n\t\t\t

Termite proofing (under floors/behind cabinets)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

2,083

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C. PARTITIONS & CLADDING

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\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C-01

\n\t\t\t		\n\t\t\t

100mm gypsum board dry wall partition with insulation

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

1,019

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C-02

\n\t\t\t		\n\t\t\t

Single-side gypsum wall cladding

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

1,189

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C-03

\n\t\t\t		\n\t\t\t

12mm tempered glass wall partition

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

350

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C-04

\n\t\t\t		\n\t\t\t

8mm plywood partition

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

34

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C-05

\n\t\t\t		\n\t\t\t

12mm glass partition matching existing

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

454

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C-06

\n\t\t\t		\n\t\t\t

Power column (laminated board cladding)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

32

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C-07

\n\t\t\t		\n\t\t\t

Gypsum board drop box for glass partition

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

175

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C-10

\n\t\t\t		\n\t\t\t

Gypsum pelmet for roller blinds

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

132

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

D. CEILING FINISHES

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\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

D-01

\n\t\t\t		\n\t\t\t

Gypsum board false ceiling

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

530

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

D-02

\n\t\t\t		\n\t\t\t

2’×2’ gypsum board false ceiling (washrooms, electric room, etc.)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

594

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

E. FLOOR FINISHES

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

E-01

\n\t\t\t		\n\t\t\t

Carpet tiles (office area)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

362

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

E-02

\n\t\t\t		\n\t\t\t

Prayer area carpet

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

84

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

E-03

\n\t\t\t		\n\t\t\t

Anti-static vinyl floor (electrical & IT room)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

79

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

E-04

\n\t\t\t		\n\t\t\t

PVC skirting (4” high)

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

1,317

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

F. TILE WORKS

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

F-01a

\n\t\t\t		\n\t\t\t

Porcelain floor tile 2’×4’ (main floor)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

4,485

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

F-01b

\n\t\t\t		\n\t\t\t

Porcelain floor tile 2’×4’ (bath floors)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

213

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

F-01c

\n\t\t\t		\n\t\t\t

Porcelain wall tile 2’×4’ (bath walls)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

1,159

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

F. MARBLE WORKS

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

F-02a

\n\t\t\t		\n\t\t\t

Pre-polish marble steps & ramp (Ocean Grey)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

345

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

F-02b

\n\t\t\t		\n\t\t\t

Tea point marble top & splash back

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

207

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

F-03

\n\t\t\t		\n\t\t\t

Marble thresholds

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

288

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

G. DOORS

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

G-01

\n\t\t\t		\n\t\t\t

12mm tempered glass doors (single/double leaf)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

101

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

G-02

\n\t\t\t		\n\t\t\t

PVC doors incl. aluminum frame

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

109

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

G-03

\n\t\t\t		\n\t\t\t

Laminated doors (ZRK)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

117

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

G-04

\n\t\t\t		\n\t\t\t

Fire-rated metal door (2 hr)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

24

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

H. ACOUSTIC & WALL PANELS

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

H-01

\n\t\t\t		\n\t\t\t

Fabric acoustic wall panels

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

405

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

H-02

\n\t\t\t		\n\t\t\t

Laminate wall cladding

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

288

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

H-03

\n\t\t\t		\n\t\t\t

Plywood cladding with polish finish

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

110

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J. JOINERY & BUILT-IN FURNITURE

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-01a

\n\t\t\t		\n\t\t\t

Tea point laminate cabinets JD-01

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

232

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-01b

\n\t\t\t		\n\t\t\t

Tea point cabinets JD-01a

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

73

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-01c

\n\t\t\t		\n\t\t\t

Tea point cabinets JD-01b

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

73

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-02

\n\t\t\t		\n\t\t\t

Printer area laminate cabinets

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

225

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-04

\n\t\t\t		\n\t\t\t

PVC janitorial closet shelves

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

132

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-06a

\n\t\t\t		\n\t\t\t

Cushion bench JD-03

\n\t\t\t		\n\t\t\t

Job

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-06b

\n\t\t\t		\n\t\t\t

Cushion bench JD-04

\n\t\t\t		\n\t\t\t

Job

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-06c

\n\t\t\t		\n\t\t\t

Cushion bench JD-05

\n\t\t\t		\n\t\t\t

Job

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-06d

\n\t\t\t		\n\t\t\t

Cushion bench JD-06

\n\t\t\t		\n\t\t\t

Job

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-06e

\n\t\t\t		\n\t\t\t

Cushion bench JD-08

\n\t\t\t		\n\t\t\t

Job

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-05a

\n\t\t\t		\n\t\t\t

Filing cabinets JD-07

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

215

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-05b

\n\t\t\t		\n\t\t\t

Filing cabinets JD-07a

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

161

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-05c

\n\t\t\t		\n\t\t\t

Filing cabinets JD-09

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

81

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-08

\n\t\t\t		\n\t\t\t

Reception counter (MDF + deco paint + marble top)

\n\t\t\t		\n\t\t\t

Job

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

K. FROSTED FILMS, GRAPHICS & BLINDS

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\n\t\t\t

K-01

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Frosted film on glass (FS-01)

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Sft

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502

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\n\t\t\t

K-02

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Environmental graphics/vinyl (EG-01 & EG-13)

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Sft

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654

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K-03

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Cutout text vinyl (VTX-01)

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Sft

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100

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K-04

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3D acrylic logo

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Job

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1

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K-06

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Picture frames 2’×3’ incl. graphics

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No

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2

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K-07

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Roller blinds (perforated)

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Sft

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676

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M. PAINT FINISHES

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M-01a

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Paint PT-01 (Natural White)

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Sft

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16,925

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M-01b

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Paint PT-02 (Grey Fur)

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Sft

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750

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M-01c

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Paint PT-03 (Moody Forest)

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Sft

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625

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\n\t\t\t
\n\t\t\t

M-01d

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Paint PT-04 (Blue Heaven)

\n\t\t\t		\n\t\t\t

Sft

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450

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\n\t\t\t
\n\t\t\t

M-01e

\n\t\t\t		\n\t\t\t

Paint PT-05 (Tile Red)

\n\t\t\t		\n\t\t\t

Sft

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275

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\n\t\t\t

M-01f

\n\t\t\t		\n\t\t\t

Paint PT-05 (Black)

\n\t\t\t		\n\t\t\t

Sft

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350

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\n\t\t\t

M-01g

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Enamel spray paint

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

250

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\n\t\t\t
\n\t\t\t

N. FIBER GLASS POTS & PLANTS 

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\n\t\t\t

N-01

\n\t\t\t		\n\t\t\t

Fiber glass pots 24” dia (Type PO-01)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

20

\n\t\t\t		\n\t\t\t

 

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\n\t\t\t
\n\t\t\t

N-02

\n\t\t\t		\n\t\t\t

Fiber glass pots 24” dia (Type PO-02)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

5

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\n\t\t\t

N-03

\n\t\t\t		\n\t\t\t

Plants 5–6 ft height incl. filling & marble crush

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

25

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\n\t\t\t
\n\t\t\t

P. MISC ITEMS

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\n\t\t\t
\n\t\t\t

P-01

\n\t\t\t		\n\t\t\t

Repairing of aluminum windows/ventilators

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

425

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\n\t\t\t

P-02

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SS railing with mesh infill

\n\t\t\t		\n\t\t\t

Rft

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20

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\n\t\t\t
\n\n

 

\n\n

 

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

A.3 – Public Health Fixtures

\n\t\t\t
\n\t\t\t

Sr.

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Description

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Unit

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Qty

\n\t\t\t		\n\t\t\t

Material Rate (PKR)

\n\t\t\t		\n\t\t\t

Install Rate (PKR)

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Amount (PKR)

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\n\t\t\t

1.01

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SS Tea Point Sink – single bowl with drainboard, mixer, valves, traps, fittings & accessories

\n\t\t\t		\n\t\t\t

Nos

\n\t\t\t		\n\t\t\t

4

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\n\t\t\t
\n\t\t\t

1.02

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Sink Mixer 15mm

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Nos

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4

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\n\t\t\t
\n\t\t\t

1.03

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Soap Dispenser (Tea Points)

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Nos

\n\t\t\t		\n\t\t\t

4

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

1.04

\n\t\t\t		\n\t\t\t

Tissue Paper Dispenser

\n\t\t\t		\n\t\t\t

Nos

\n\t\t\t		\n\t\t\t

4

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\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

1.05

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Electric Geyser 6 Litre

\n\t\t\t		\n\t\t\t

Nos

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5

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

1.06

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Main Sewer Connection to Landlord Sewer

\n\t\t\t		\n\t\t\t

Job

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1

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

1.07

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European WC – wall-mounted with concealed cistern & flush plate, P/S trap & fittings

\n\t\t\t		\n\t\t\t

Nos

\n\t\t\t		\n\t\t\t

7

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

1.08

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Vanity Wash Basin incl. RCC slab & 20mm marble top, fittings & traps

\n\t\t\t		\n\t\t\t

Nos

\n\t\t\t		\n\t\t\t

5

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

1.09

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Muslim Shower with double bib cock

\n\t\t\t		\n\t\t\t

Nos

\n\t\t\t		\n\t\t\t

7

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

1.1

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Wash Basin Mixer 15mm

\n\t\t\t		\n\t\t\t

Nos

\n\t\t\t		\n\t\t\t

5

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

1.11

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Soap Dispenser (Toilets)

\n\t\t\t		\n\t\t\t

Nos

\n\t\t\t		\n\t\t\t

5

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

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\n\t\t\t
\n\t\t\t

1.12

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Toilet Paper Holder

\n\t\t\t		\n\t\t\t

Nos

\n\t\t\t		\n\t\t\t

7

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

1.13

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Towel Bar / Rail ¾”

\n\t\t\t		\n\t\t\t

Nos

\n\t\t\t		\n\t\t\t

5

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

1.14

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Imported Beveled Mirrors 5mm with backing

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

80

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\n\t\t\t

1.15

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Sewer/Waste Piping Connection in Duct

\n\t\t\t		\n\t\t\t

Job

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

–

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\n\t\t\t

1.16

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Electric Hand Dryer

\n\t\t\t		\n\t\t\t

Job

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1

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–

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\n\t\t\t
\n\n

 

\n\n

 

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr
\n\t\t\t# 

\n\t\t\t		\n\t\t\t

Part-2:  WATER SUPPLY

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

 Qty.

\n\t\t\t		\n\t\t\t

Rate         (Rs.)

\n\t\t\t		\n\t\t\t

Installation        (Rs.)

\n\t\t\t
\n\t\t\t

2.1

\n\t\t\t		\n\t\t\t

Providing, fixing, jointing and testing Polypropylene Random (PPR) pipes, DADEX or approved equivalent, pressure pipe for cold/hot water as per DIN 8077-8078,PN-20 for pipes and DIN 16962,PN-25 for fittings (polyfusion welded joints) inside building  including fittings and specials (sockets, tees, elbows, bends, crosses, reducers, adaptor, plugs and union etc.) supported on walls or suspended from roof slab or run in chases including pipe hangers, supports, cutting and making good the chases and holes, complete in all respects.

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

25mm dia

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

210

\n\t\t\t		  
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

32mm dia

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

180

\n\t\t\t		  
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

40mm dia

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

100

\n\t\t\t		  
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

50 mm dia
\n\t\t\tContractor to Verified from LL site engineer

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

100

\n\t\t\t		  
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

2.2

\n\t\t\t		\n\t\t\t

Providing and installing ball valves of following nominal dia, DADEX/SCON/KITZ make or approved Equaivalent, including jointing, fitting, painting, testing, complete in all respects  to  match with PPR and PE pipes of following diameters.

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

32 mm

\n\t\t\t		\n\t\t\t

Nos.

\n\t\t\t		\n\t\t\t

6

\n\t\t\t		  
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

Part-3: SEWERAGE & DRAINAGE

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

3.1

\n\t\t\t		\n\t\t\t

Providing, laying, fixing and testing uPVC soil, waste, vent and rain water as per ISO 3633:1991 or equivalent BS specifications including uPVC fittings with solvent cement jointing or rubber ring joints,DADEX Or Approved Equivalent make as approved by the Engineer complete in all respects, including clamps, bends, tees, Y-tees, cowls, reducers, sleeves, clean out, waterproof sleeves, roof drain, etc., embedded in floors and walls, clamped to walls, suspended from slab (common hanger shall be used for pipe hanging and fiber glass tray under pipes), painted MS horizontal and vertical pipe hangers of approved design making requisite no. of holes and making good the same complete in all respect as per specifications and  drawings.

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

2" i.d

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

60

\n\t\t\t		  
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

3" i.d

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

185

\n\t\t\t		  
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

4" i.d

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

325

\n\t\t\t		  
\n\t\t\t

3.2

\n\t\t\t		\n\t\t\t

Providing, laying, fixing and testing floor drain (multifloor trap) uPVC including extension grating and stainless steel cover grating , P-trap best quality local make Porta or Approved Equivalent as approved Engineer, complete in all respect as per specifications and drawings.

\n\t\t\t		\n\t\t\t

Nos.

\n\t\t\t		\n\t\t\t

19

\n\t\t\t		  
\n\t\t\t

3.3

\n\t\t\t		\n\t\t\t

 Providing and fixing clean out with threads ferule fixed in pipe with the help of solvent, as shown on drawing, complete in all respects as per specifications and drawings.

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

3" i.d

\n\t\t\t		\n\t\t\t

Nos.

\n\t\t\t		\n\t\t\t

2

\n\t\t\t		  
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

4" i.d

\n\t\t\t		\n\t\t\t

Nos.

\n\t\t\t		\n\t\t\t

4

\n\t\t\t		  
\n\t\t\t

3.2

\n\t\t\t		\n\t\t\t

Supply, Installation, Testing of Grease Traps of Holding capacity 8 gallons (approx size= 12"X18"X12") including all accessories & fiitings required for its operation asper drawings,specifications & standards.

\n\t\t\t		\n\t\t\t

Nos.

\n\t\t\t		\n\t\t\t

4

\n\t\t\t		  
\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

Electrical Works

\n\n

C.1 – LV POWER DISTRIBUTION & PANELS

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr.

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

Qty

\n\t\t\t		\n\t\t\t

Unit Rate (PKR)

\n\t\t\t		\n\t\t\t

Amount (PKR)

\n\t\t\t
\n\t\t\t

1.01

\n\t\t\t		\n\t\t\t

Main LV Panel / MDB (Incoming from landlord meter, outgoing feeders to DBs; MCCB, MCBs, busbar, metering, enclosure, labels, complete)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

1.02

\n\t\t\t		\n\t\t\t

Lighting Distribution Boards (LDBs) – 3-phase, complete with MCBs, enclosure, labels

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

2

\n\t\t\t		  
\n\t\t\t

1.03

\n\t\t\t		\n\t\t\t

Power Distribution Boards (PDBs) – 3-phase, for sockets & equipment

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

2

\n\t\t\t		  
\n\t\t\t

1.04

\n\t\t\t		\n\t\t\t

AC Distribution Board (ACDB) – 3-phase, for HVAC circuits

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

1.05

\n\t\t\t		\n\t\t\t

Sub-main XLPE/PVC Armoured Cables from MDB to DBs, including terminations & cable trays (25–70mm², as per design)

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

1.06

\n\t\t\t		\n\t\t\t

Earth Pits (Chemical / GI plate type) with earth bus, test link, watering arrangement

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

3

\n\t\t\t		  
\n\t\t\t

1.07

\n\t\t\t		\n\t\t\t

Main Earthing & Bonding – GI strip/cable from pits to MDB/DBs & metallic equipment

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

1.08

\n\t\t\t		\n\t\t\t

Cable Trays & Ladder (for main routes above ceiling) including supports, hangers, accessories

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\n

 

\n\n

C.2 – LIGHTING SYSTEM

\n\n

Assumptions: SBFC requires modern office lighting (recessed panels + downlights), ~350–400 lux on workplane in public and office areas.

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr.

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

Qty

\n\t\t\t		\n\t\t\t

Unit Rate (PKR)

\n\t\t\t		\n\t\t\t

Amount (PKR)

\n\t\t\t
\n\t\t\t

2.01

\n\t\t\t		\n\t\t\t

2’×2’ Recessed LED Panel Lights, 36–40W, 600×600mm, 110–240V, PF>0.9, 50,000 hrs (main halls, offices, meeting room)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

100

\n\t\t\t		  
\n\t\t\t

2.02

\n\t\t\t		\n\t\t\t

6–8” Round LED Downlights, 12–18W (reception, corridors, tea point, waiting area accent)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

40

\n\t\t\t		  
\n\t\t\t

2.03

\n\t\t\t		\n\t\t\t

LED Strip / Cove Lighting (reception feature wall, signage areas) including drivers & accessories

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

100

\n\t\t\t		  
\n\t\t\t

2.04

\n\t\t\t		\n\t\t\t

Emergency LED Lights with built-in battery (3 hrs backup) – along exits and critical paths

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

20

\n\t\t\t		  
\n\t\t\t

2.05

\n\t\t\t		\n\t\t\t

Exit Signage – double-sided LED “EXIT” signs with pictogram

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

6

\n\t\t\t		  
\n\t\t\t

2.06

\n\t\t\t		\n\t\t\t

Lighting Control – switches, dimmers (where applicable), keypads, including wiring & boxes

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

2.07

\n\t\t\t		\n\t\t\t

Lighting Wiring – PVC insulated copper cables in conduits/trunking, junction boxes, accessories for complete lighting circuits

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\n

 

\n\n

C.3 – SMALL POWER & SOCKET OUTLETS

\n\n

Based on 15 counters, manager room, 9 officer tables, meeting room, reception, printers, pantry/tea point, IT rack, white goods & equipment.

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr.

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

Qty

\n\t\t\t		\n\t\t\t

Unit Rate (PKR)

\n\t\t\t		\n\t\t\t

Amount (PKR)

\n\t\t\t
\n\t\t\t

3.01

\n\t\t\t		\n\t\t\t

13A Twin Socket Outlets (general purpose across office, officers, meeting room, reception, IT room)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

100

\n\t\t\t		  
\n\t\t\t

3.02

\n\t\t\t		\n\t\t\t

Counter Power Boxes with integrated 2×13A sockets + data outlets (for facilitation counters)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

15

\n\t\t\t		  
\n\t\t\t

3.03

\n\t\t\t		\n\t\t\t

Dedicated 20A Socket Outlets for AC Indoor Units

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

12

\n\t\t\t		  
\n\t\t\t

3.04

\n\t\t\t		\n\t\t\t

Dedicated Power Points for Heavy Loads (photocopier, printers zone, tea point fridge, coffee machine, microwaves, water dispensers, server rack)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

20

\n\t\t\t		  
\n\t\t\t

3.05

\n\t\t\t		\n\t\t\t

Power Points for TV/LED Screens & Digital Signage (75” + 55” displays)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

10

\n\t\t\t		  
\n\t\t\t

3.06

\n\t\t\t		\n\t\t\t

Power Wiring – PVC insulated copper cables in conduits/trays for all socket circuits, including back boxes, accessories

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\n

C.4 – LOW-CURRENT SYSTEMS

\n\n

C.4.1 – Data & Voice Cabling

\n\n

(Active network equipment is covered under IT & Equipment BOQ; this section covers passive cabling & outlets.)

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr.

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

Qty

\n\t\t\t		\n\t\t\t

Unit Rate (PKR)

\n\t\t\t		\n\t\t\t

Amount (PKR)

\n\t\t\t
\n\t\t\t

4.01

\n\t\t\t		\n\t\t\t

Cat-6 UTP Data Outlets (RJ-45) – at counters, officers, manager, meeting room, reception, printers

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

60

\n\t\t\t		  
\n\t\t\t

4.02

\n\t\t\t		\n\t\t\t

Cat-6 UTP Voice/Telephone Outlets – at counters, officers, manager, meeting room, reception

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

30

\n\t\t\t		  
\n\t\t\t

4.03

\n\t\t\t		\n\t\t\t

Cat-6 UTP Cables – supply & pulling from outlets to IT rack (structured cabling) including labels, management

\n\t\t\t		\n\t\t\t

Box

\n\t\t\t		\n\t\t\t

12

\n\t\t\t		  
\n\t\t\t

4.04

\n\t\t\t		\n\t\t\t

24/48-Port Patch Panels Cat-6 (loaded) – for data & voice

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

4

\n\t\t\t		  
\n\t\t\t

4.05

\n\t\t\t		\n\t\t\t

Surface / Flush Mount Faceplates & Back Boxes for data/voice outlets

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

90

\n\t\t\t		  
\n\t\t\t

4.06

\n\t\t\t		\n\t\t\t

Cable Trunking / Raceways for low-current wiring (above ceiling / skirting)

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\n

C.4.2 – Fire Alarm System

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr.

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

Qty

\n\t\t\t		\n\t\t\t

Unit Rate (PKR)

\n\t\t\t		\n\t\t\t

Amount (PKR)

\n\t\t\t
\n\t\t\t

4.11

\n\t\t\t		\n\t\t\t

Addressable Fire Alarm Control Panel (2–4 loops) with battery backup

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

4.12

\n\t\t\t		\n\t\t\t

Addressable Smoke Detectors with bases

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

35

\n\t\t\t		  
\n\t\t\t

4.13

\n\t\t\t		\n\t\t\t

Addressable Heat Detectors (tea point, electrical/IT rooms, pantry)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

8

\n\t\t\t		  
\n\t\t\t

4.14

\n\t\t\t		\n\t\t\t

Manual Call Points (MCPs) with protective covers

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

10

\n\t\t\t		  
\n\t\t\t

4.15

\n\t\t\t		\n\t\t\t

Fire Alarm Sounder cum Beacon (audible + visual)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

15

\n\t\t\t		  
\n\t\t\t

4.16

\n\t\t\t		\n\t\t\t

Fire Alarm Cables (1.5mm² FRLS, 2/4-core) in conduits/trays

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\n

C.4.3 – Public Address (PA) / Voice Evacuation

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr.

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

Qty

\n\t\t\t		\n\t\t\t

Unit Rate (PKR)

\n\t\t\t		\n\t\t\t

Amount (PKR)

\n\t\t\t
\n\t\t\t

4.21

\n\t\t\t		\n\t\t\t

PA Amplifier / Mixer (sized for SBFC floor)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

4.22

\n\t\t\t		\n\t\t\t

Ceiling Speakers (uniformly distributed in public & office areas)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

30

\n\t\t\t		  
\n\t\t\t

4.23

\n\t\t\t		\n\t\t\t

Paging Microphone at Reception / Control Desk

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

2

\n\t\t\t		  
\n\t\t\t

4.24

\n\t\t\t		\n\t\t\t

Speaker Cables, terminations & controls

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\n

 

\n\n

 

"},{"id":"OP00417679","notice_type":"Request for Expression of Interest","noticedate":"07-Jan-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-01-30T00:00:00Z","submission_deadline_time":"18:00","project_ctry_name":"Uzbekistan","project_id":"P168180","project_name":"Institutional Capacity Building Project","bid_reference_no":"AMC-AIPROCURE-CQS","bid_description":"Developing Software based on AI Solutions to Detect Bid-Rigging in Public Procurement Procedures","procurement_group":"CS","procurement_method_code":"CQS","procurement_method_name":"Consultant Qualification Selection","contact_address":"29., Istiklol street, 100017 Tashkent","contact_ctry_name":"Uzbekistan","contact_email":"ilhomjon.umrzakov@imv.uz","contact_name":"Ilkhomjon Umrzakov","contact_organization":"Ministry of Economy and Finance of the Republic of Uzbekistan","contact_phone_no":"+998(71)2035050","contact_web_url":"imv.uz","submission_date":"2026-01-07T00:00:00Z","notice_text":"

REQUEST FOR EXPRESSIONS OF INTEREST
\n(CONSULTING SERVICES – FIRMS SELECTION)

\n\n

 

\n\n

Country: Republic of Uzbekistan

\n\n

Project name: Institutional Capacity Building Project

\n\n

Credit No.: IDA 6431-UZ

\n\n

 

\n\n

Assignment Title: Developing Software based on AI Solutions to Detect Bid-Rigging in Public Procurement Procedures.

\n\n

 

\n\n

Reference No.: AMC-AIPROCURE-CQS

\n\n

 

\n\n

The Ministry of Economy and Finance of the Republic of Uzbekistan has received financing from the World Bank toward the cost of the Institutional Capacity Building Project and intends to apply part of the proceeds for Developing software based on AI solutions to detect bid-rigging in public procurement procedures (“Services”) for the Competition Promotion and Consumer Protection of the Republic of Uzbekistan.

\n\n

 

\n\n

The Committee seeks a company or consortium of companies (hereinafter – the Contractor) to develop and implement a sophisticated and reliable AI-powered software system designed to detect patterns of bid-rigging and collusive conduct in public procurement procedures. The system will automatically scan and analyze tender data to generate risk assessments and identify suspicious indicators that may suggest possible coordinated behaviour or other forms of fraud. By leveraging advanced machine learning algorithms and data analytics, this system aims to detect subtleties and anomalies in bidding data that might otherwise go unnoticed by human auditors.

\n\n

 

\n\n

The Ministry of Economy and Finance of the Republic of Uzbekistan now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services by submitting directly to the piu_mof@mail.ru.

\n\n

 

\n\n

The Qualification requirements for the Consultants are:

\n\n

A. Technical Competencies

\n\n

1. Relevant experience

\n\n

The Contractor must demonstrate at least two (2) years of experience and a proven track record of at least two (2) to three (3) successfully implemented AI or data-driven projects. The Contractor will propose a dedicated team, assigned to the task, led by an experienced IT Project Manager, and that shall meet the following requirements, as confirmed by relevant CVs and other applicable documents:

\n\n

2. Programming Proficiency

\n\n

Demonstrated expertise in one or more programming languages, such as Python, Java, C#, JavaScript, or Ruby. Experience in implementing machine learning algorithms is highly preferred.

\n\n

3. Frameworks and Libraries

\n\n

Proficiency in widely used AI and software development frameworks, including but not limited to TensorFlow, PyTorch, Scikit-learn for AI development, and React, Angular, Django, or Spring for front-end and back-end programming.

\n\n

4. Database Management

\n\n

Solid experience with both relational (SQL) and non-relational (NoSQL) databases. The candidate should demonstrate the ability to manage large datasets, perform real-time data analysis, and implement effective data modeling and optimization techniques.

\n\n

5. Software Development Methodologies

\n\n

Familiarity with collaborative development approaches such as Agile, Scrum, or DevOps, ensuring alignment with iterative delivery schedules and team-based workflows.

\n\n

6. Testing, Validation, Quality assessment

\n\n

Strong skills in unit testing, integration testing, and AI model validation techniques to guarantee system reliability, accuracy, and performance standards. Quality criteria include achieving predefined metrics (e.g., Precision, Recall, RR-AUC, and others) and passing a formal acceptance testing procedure involving the customer.

\n\n

B. Software Architecture and Integration

\n\n

1. Design Patterns

\n\n

Knowledge of scalable architectural design patterns such as Model-View-Controller (MVC), Microservices, and Event-Driven Architecture, enabling maintainable and modular software solutions.

\n\n

2. API Development and Integration

\n\n

Proven ability to design, develop, and integrate RESTful or GraphQL APIs, ensuring interoperability with existing government procurement systems and platforms.

\n\n

The software must be deployed on servers designated by the Committee, with all data stored within the territory of the Republic of Uzbekistan, in full compliance with national legislation on personal data protection. The system shall include mechanisms for daily backup, disaster recovery, and secure access control with role-based authorization.

\n\n

C. Domain Knowledge: Procurement and Anti-Corruption

\n\n

1. Government Procurement Regulations

\n\n

Familiarity with public procurement frameworks, especially in the context of anti-corruption, transparency, and fair competition. Experience identifying schemes involving collusion, falsification, or conflict of interest is strongly preferred as confirmed by the relevant implemented projects/assignments.

\n\n

2. Risk and Fraud Analysis

\n\n

Practical experience in designing AI solutions for risk assessment and fraud detection, with a focus on identifying suspicious patterns and anomalies in tender bidding processes that may indicate possible collusion among participants. The final decision is made by a human based on the results of the analysis performed by the artificial intelligence system.

\n\n

D. AI-Specific Expertise

\n\n

1. AI Solution Development

\n\n

Demonstrated success in developing AI-based systems for anomaly detection, fraud prevention, or related domains. Experience in working with real-time, large-scale datasets is required.

\n\n

2. Client References

\n\n

Documented track record of successful delivery of similar AI solutions in public or government-related projects, supported by client endorsements or references.

\n\n

3. Artificial Intelligence Knowledge

\n\n

Neural Networks: Expertise in designing and training models for pattern recognition and predictive analytics.

\n\n

Unsupervised Learning: Deep understanding of clustering methods
\n(e.g., DBSCAN, K-Means) and anomaly detection algorithms (e.g., Isolation Forest).

\n\n

Algorithmic Design: deep understanding of fraud detection methods, including the use of natural language processing (NLP) for text analysis
\n(e.g., document authentication) and automatically identifying signs that may indicate document forgery, and using advanced artificial intelligence tools to detect anomalous relationships and indicators of possible collusion in procurement.

\n\n

4. Non-functional requirements:

\n\n

The developed system must comply with the following non-functional requirements:

\n\n

a. processing capacity: analysis of at least 10,000 bid submissions within
\n5 minutes;

\n\n

b. accuracy: detection models should achieve a minimum of 90% precision and 85% recall in pilot testing;

\n\n

c. scalability: ability to handle a tenfold increase in data volume without complete redesign;

\n\n

d. multilingual user interface: Uzbek (state language) and Russian must be fully supported.

\n\n

E. Soft Skills and Work Ethics

\n\n

1. Collaborative Mindset

\n\n

Ability to work closely with government counterparts, domain experts, and regulatory bodies, contributing effectively in multidisciplinary environments.

\n\n

2. Problem-Solving Abilities

\n\n

Strong analytical skills to resolve technical challenges, optimize algorithmic performance, and adapt models based on evolving data patterns.

\n\n

3. Time and Task Management

\n\n

Demonstrated ability to manage multiple priorities, meet deadlines, and adhere to project milestones within defined timelines.

\n\n

 

\n\n

The attention of interested Consultants is drawn to Section III of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. In addition, please refer to the following specific information on conflict of interest related to this assignment: Consultants shall not be hired for any assignment that would be in conflict with their prior or current obligations to other clients, or that may place them in a position of being unable to carry out the assignment in the best interests of the Ministry of Finance of the Republic of Uzbekistan.

\n\n

 

\n\n

A Consultant will be selected in accordance with the Consultant Qualification Selection (CQS) method set out in the Procurement Regulations.

\n\n

 

\n\n

Further information can be obtained at the address below during office hours from 9:00 a.m. to 18:00 p.m. Tashkent time.

\n\n

 

\n\n

Expressions of interest must be delivered in a written form in English, Russian or Uzbek languages to the address below (in person, or by mail, or by e-mail) by 30 January 2026.

\n\n

 

\n\n

Project Implementation Unit under the
\nMinistry of Economy and Finance of the Republic of Uzbekistan

\n\n

Attn: Sirojiddin Imanov, PIU Director

\n\n

Uzbekistan, 100017, Tashkent city, 29, Istiklol St.

\n\n

Tel: +998 90331662/ 712023113 (05493)

\n\n

E-mail: piu_mof@mail.ru

\n\n

 

\n\n

 

\n\n

 

\n\n

As part of the EOI, the consultant should include the following information:

\n\n

 

\n\n\n\n

 

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Date:

\n\t\t\t		\n\t\t\t

Country of Incorporation:

\n\t\t\t
\n\t\t\t

Consultant Name:

\n\t\t\t		\n\t\t\t

Acronym:

\n\t\t\t
\n\t\t\t

EOI Submission Authorized by:

\n\t\t\t		\n\t\t\t

Position

\n\t\t\t
\n\n

 

\n\n\n\n

 

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Consultant

\n\t\t\t		\n\t\t\t

Acronym

\n\t\t\t		\n\t\t\t

Country of Incorporation

\n\t\t\t		\n\t\t\t

Joint Venture (JV) or Sub-consultant

\n\t\t\t		\n\t\t\t

EOI Submission Authorized By

\n\t\t\t		\n\t\t\t

Position

\n\t\t\t
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
      
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\n

 

\n\n

Present the rationale for and benefits of working in association (JV or Sub-consultant) with others rather than undertaking the assignment independently (as appropriate). Describe the proposed management and coordination approach of the association and the role of each firm.

\n\n

 

\n\n\n\n

Project References - highlight the technical qualifications of your entity/consortium in undertaking similar assignments. Provide details of past experiences working with similar project authorities

\n\n

 

\n\n\n\n

 

\n\n

Project References, present experiences in similar geographic areas.

\n\n

 

\n\n\n\n\n\n\n\n

Present relevant projects to demonstrate the firm’s technical qualifications and geographical experience (maximum 10 projects).

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We, the undersigned, certify to the best of our knowledge and belief:

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TERMS OF REFERENCE

\n\n

for the Developing Software based on AI Solutions to Detect Bid-Rigging
\nin Public Procurement Procedures

\n\n

1. Background

\n\n

The project is designed to enhance the capacity of the Competition Promotion and Consumer Protection of the Republic of Uzbekistan (hereinafter- Committee) in the timely and proper detection of bid-rigging, collusive conduct, and other anti-competitive actions and behaviors in the public procurement process, through the deployment of advanced AI-based software solutions. These solutions are specifically tailored to detect and counteract instances of bid-rigging and collusive conduct in public procurement procedures — that is, coordinated anti-competitive behaviour among bidders that distorts competition and procurement outcomes. The AI-based tool will operate as an automated screening and risk-analysis instrument, designed to flag potentially suspicious patterns in tender data for subsequent expert review, without replacing the formal investigative and evidentiary procedures established under the legislation of the Republic of Uzbekistan on public procurement and competition. By leveraging state-of-the-art AI technologies for the surveillance and in-depth analysis of procurement activities, the initiative aims to significantly bolster the Committee's ability to identify and address such corrupt practices more effectively and efficiently.

\n\n

In recent years, the Committee’s monitoring and investigative capacity has been strengthened by the development of the digital portal “Fair Tech”, which integrates 4 core procurement platforms: xarid.uzex.uz, xt.xarid.uz, tender.ms.uz, and newcooperation.uz. These systems provide structured data that can be checked for irregularities. In the near future, the integration of AI solutions will enable the automated identification of violations; however, for now, the process remains heavily dependent on human judgment.

\n\n

The integration of these AI tools will significantly improve the Committee's oversight and enforcement capabilities, ensuring that procurement processes are carried out with heightened transparency and integrity. This is crucial for maintaining public trust and for the fair distribution of public resources. Furthermore, the use of AI will enable the Committee to perform its regulatory functions with greater precision, reducing the likelihood of human error and bias in the detection of bid-rigging, collusive conduct, and other anti-competitive practices.

\n\n

The project not only supports the Committee in its efforts to uphold standards of fairness and legality in public procurement but also empowers it to serve as a model of innovative governance. As the Committee enhances its operational efficiencies and adopts more advanced technological tools, it sets a precedent for other regulatory bodies, showcasing the transformative power of technology in enhancing public sector accountability and effectiveness. This initiative is expected to lead to broader reforms in procurement practices, fostering a culture of integrity and transparency that aligns with international best practices in public administration.

\n\n

Similar AI-driven solutions have been successfully developed and introduced in countries like the UK, Brazil, and Russia, among others. These systems have proven effective in enhancing the transparency and integrity of public procurement processes by detecting and preventing bid-rigging and collusive conduct activities. By leveraging advanced analytics and machine learning algorithms, these tools have provided regulatory bodies with the capability to scrutinize bid submissions in real-time, identify patterns indicative of collusion, and take preemptive actions to safeguard fair competition. The positive outcomes from these implementations underscore the potential benefits of adopting similar technologies in Uzbekistan, promising significant improvements in the efficiency and reliability of procurement practices.

\n\n

2. Objective

\n\n

The Committee seeks a company or consortium of companies (hereinafter – the Contractor) to develop and implement a sophisticated and reliable AI-powered software system designed to detect patterns of bid-rigging and collusive conduct in public procurement procedures. The system will automatically scan and analyze tender data to generate risk assessments and identify suspicious indicators that may suggest possible coordinated behaviour or other forms of fraud. By leveraging advanced machine learning algorithms and data analytics, this system aims to detect subtleties and anomalies in bidding data that might otherwise go unnoticed by human auditors.

\n\n

This AI system is intended to serve as a critical screening and suspicion-raising tool for the Committee and other relevant government agencies, enhancing their ability to assess the risk of collusive behaviors and identify suspicious patterns that may indicate possible integrity issues in public procurement procedures. The tool will support the Committee in identifying high‑risk tenders for further manual review. Its deployment will allow these agencies to proactively monitor and scrutinize every phase of the bidding process, thereby preventing collusion and bid rigging before it can affect outcomes. The software enables the identification and assessment of fraud likelihood by providing detailed analytics on probability factors and anomalies, supporting informed decisions on additional checks and thereby contributing to the development of more effective regulatory policies and procedures.

\n\n

Additionally, this system will facilitate a more transparent bidding environment by providing all stakeholders with insights into the fairness and competitiveness of the process, thereby boosting confidence in public procurement. The ultimate goal is to ensure that public resources are allocated efficiently and ethically, fostering a climate of trust and reliability in government transactions and services. This, in turn, will contribute to a more stable and predictable market environment, encouraging greater participation and competition among potential vendors and Contractors.

\n\n

3. Scope of work

\n\n

The scope of this project encompasses a comprehensive suite of tasks necessary for the successful implementation of the AI software designed to examine and assess unusual patterns and behaviors in submitted applications, with the purpose of producing risk evaluations and highlighting suspicious indicators that could suggest potential collusion or other fraudulent activities. These tasks are divided into several key areas:

\n\n
    \n\t
  1. Contractor shall, in consultation with the designated stakeholders, prepare a detailed Implementation Plan that will define the precise functional and non-functional requirements, quality metrics, integration standards, and implementation procedures of the AI solution. The deployment and operation of the software shall be carried out strictly in accordance with the applicable legislation of the Republic of Uzbekistan. The work on the assignment shall be implemented in line with the Implementation Plan, which will serve as the primary guiding document for development and implementation.
    2. \n\t
  2. Contractor shall conduct a detailed assessment of the target databases to evaluate the availability, format, consistency, quality, level of integration and interoperability, and other parameters of data and databases to be used for learning algorithms, as well as the IT infrastructure of the Committee.
    3. \n
\n\n\n\n

The Contractor shall utilise datasets made available by the Committee and other authorised public sources, including but not limited to procurement notices, bid submissions, contract award records, firm and beneficial ownership registries, and anonymised data from past enforcement or investigation cases, where applicable.

\n\n

The Contractor shall propose detailed procedures for data cleaning, integration, and anonymization to ensure the integrity, consistency, and confidentiality of inputs. All procedures must fully comply with the Law of the Republic of Uzbekistan ‘On Personal Data’ and other relevant information security regulations. Sensitive or confidential information must be handled in accordance with the authorization provided by the Committee, and shall not be accessed or disclosed beyond the purposes of this project.

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Access to procurement and related datasets required for system development and testing shall be arranged and authorised exclusively by the Competition Promotion and Consumer Protection Committee (CPCPC). The Contractor shall not independently obtain or request access to confidential or restricted information from third parties. The Committee will facilitate all necessary permissions and data transfers in accordance with the applicable legislation of the Republic of Uzbekistan, including regulations on public procurement, competition, and personal data protection. Any use of such data by the Contractor shall remain strictly within the authorised scope and purpose of this project.

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The Contractor shall ensure that the system is fully interoperable with existing e-procurement platforms, contract databases, and the Committee’s internal case-management systems. Data exchange shall be implemented through secure APIs or other authorised interfaces, in compliance with the information security and data governance regulations of the Republic of Uzbekistan.

\n\n

 

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The Contractor shall specify the analytical methods and algorithms to be used — including machine learning, anomaly-detection and network-analysis techniques — and incorporate explainability features so that results are understandable to non-technical Committee staff. The system shall meet defined performance metrics (precision, recall, false-positive rate) and be capable of flagging classic bid-rigging and collusion patterns such as bid rotation, identical bids, market allocation, unusual bid timing, and price clustering.

\n\n\n\n

The Contractor shall design a user-friendly interface and interactive dashboard that visualises suspicious patterns, trends, and company linkages detected by the system. The interface shall be adapted for non-technical users, such as procurement officers and auditors, and include filtering and search functionalities by region, sector, contract value, and other relevant parameters.

\n\n

3. Designing the foundational architecture of the AI system, ensuring interoperability with existing procurement platforms and online databases (via API) used by the Committee and other relevant government agencies. The minimum functional requirements of the AI system must include:

\n\n

a. detection of abnormal price deviations between bids;

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b. identification of repeated use of identical contact details, IP addresses, or email domains by different participants;

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c. recognition of coordinated participation patterns among companies across multiple tenders;

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d. detection of suspicious timing anomalies (e.g., bids submitted within identical short intervals);

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e. generation of automatic alerts and analytical reports for the Committee staff.

\n\n

4. Aggregating and harmonizing data from various sources within the procurement ecosystem to ensure comprehensive analysis capabilities.

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5. Developing a phased deployment plan for piloting and scaling up the AI software across selected public procurement procedures, with potential for broader application based on performance results.

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6. Contractor shall provide at least three in-person training sessions for Committee staff and guarantee post-implementation technical support for a period of 12 months after final acceptance of the system.

\n\n

7. Implementing feedback systems to gather user input on software performance and areas for improvement and regularly updating the software to incorporate new features, security patches, and improvements based on user feedback and technological advancements.

\n\n

 

\n\n

4. Requirements for Contractor

\n\n

A. Technical Competencies

\n\n

7. Relevant experience

\n\n

The Contractor must demonstrate at least two (2) years of experience and a proven track record of at least two (2) to three (3) successfully implemented AI or data-driven projects. The Contractor will propose a dedicated team, assigned to the task, led by an experienced IT Project Manager, and that shall meet the following requirements, as confirmed by relevant CVs and other applicable documents:

\n\n

8. Programming Proficiency

\n\n

Demonstrated expertise in one or more programming languages, such as Python, Java, C#, JavaScript, or Ruby. Experience in implementing machine learning algorithms is highly preferred.

\n\n

9. Frameworks and Libraries

\n\n

Proficiency in widely used AI and software development frameworks, including but not limited to TensorFlow, PyTorch, Scikit-learn for AI development, and React, Angular, Django, or Spring for front-end and back-end programming.

\n\n

10. Database Management

\n\n

Solid experience with both relational (SQL) and non-relational (NoSQL) databases. The candidate should demonstrate the ability to manage large datasets, perform real-time data analysis, and implement effective data modeling and optimization techniques.

\n\n

11. Software Development Methodologies

\n\n

Familiarity with collaborative development approaches such as Agile, Scrum, or DevOps, ensuring alignment with iterative delivery schedules and team-based workflows.

\n\n

12. Testing, Validation, Quality assessment

\n\n

Strong skills in unit testing, integration testing, and AI model validation techniques to guarantee system reliability, accuracy, and performance standards. Quality criteria include achieving predefined metrics (e.g., Precision, Recall, RR-AUC, and others) and passing a formal acceptance testing procedure involving the customer.

\n\n

B. Software Architecture and Integration

\n\n

3. Design Patterns

\n\n

Knowledge of scalable architectural design patterns such as Model-View-Controller (MVC), Microservices, and Event-Driven Architecture, enabling maintainable and modular software solutions.

\n\n

4. API Development and Integration

\n\n

Proven ability to design, develop, and integrate RESTful or GraphQL APIs, ensuring interoperability with existing government procurement systems and platforms.

\n\n

The software must be deployed on servers designated by the Committee, with all data stored within the territory of the Republic of Uzbekistan, in full compliance with national legislation on personal data protection. The system shall include mechanisms for daily backup, disaster recovery, and secure access control with role-based authorization.

\n\n

C. Domain Knowledge: Procurement and Anti-Corruption

\n\n

3. Government Procurement Regulations

\n\n

Familiarity with public procurement frameworks, especially in the context of anti-corruption, transparency, and fair competition. Experience identifying schemes involving collusion, falsification, or conflict of interest is strongly preferred as confirmed by the relevant implemented projects/assignments.

\n\n

4. Risk and Fraud Analysis

\n\n

Practical experience in designing AI solutions for risk assessment and fraud detection, with a focus on identifying suspicious patterns and anomalies in tender bidding processes that may indicate possible collusion among participants. The final decision is made by a human based on the results of the analysis performed by the artificial intelligence system.

\n\n

D. AI-Specific Expertise

\n\n

5. AI Solution Development

\n\n

Demonstrated success in developing AI-based systems for anomaly detection, fraud prevention, or related domains. Experience in working with real-time, large-scale datasets is required.

\n\n

6. Client References

\n\n

Documented track record of successful delivery of similar AI solutions in public or government-related projects, supported by client endorsements or references.

\n\n

7. Artificial Intelligence Knowledge

\n\n

Neural Networks: Expertise in designing and training models for pattern recognition and predictive analytics.

\n\n

Unsupervised Learning: Deep understanding of clustering methods
\n(e.g., DBSCAN, K-Means) and anomaly detection algorithms (e.g., Isolation Forest).

\n\n

Algorithmic Design: deep understanding of fraud detection methods, including the use of natural language processing (NLP) for text analysis
\n(e.g., document authentication) and automatically identifying signs that may indicate document forgery, and using advanced artificial intelligence tools to detect anomalous relationships and indicators of possible collusion in procurement.

\n\n

8. Non-functional requirements:

\n\n

The developed system must comply with the following non-functional requirements:

\n\n

a. processing capacity: analysis of at least 10,000 bid submissions within
\n5 minutes;

\n\n

b. accuracy: detection models should achieve a minimum of 90% precision and 85% recall in pilot testing;

\n\n

c. scalability: ability to handle a tenfold increase in data volume without complete redesign;

\n\n

d. multilingual user interface: Uzbek (state language) and Russian must be fully supported.

\n\n

E. Soft Skills and Work Ethics

\n\n

4. Collaborative Mindset

\n\n

Ability to work closely with government counterparts, domain experts, and regulatory bodies, contributing effectively in multidisciplinary environments.

\n\n

5. Problem-Solving Abilities

\n\n

Strong analytical skills to resolve technical challenges, optimize algorithmic performance, and adapt models based on evolving data patterns.

\n\n

6. Time and Task Management

\n\n

Demonstrated ability to manage multiple priorities, meet deadlines, and adhere to project milestones within defined timelines.

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5. Deliverables and timelines

\n\n

The Developer will be responsible for the following deliverables within the stipulated timeframe:

\n\n

Phase 1: Inception and Design (Months 1-3):

\n\n

Detailed Inception Report, including: i) a comprehensive data and IT infrastructure diagnostics, ii) a detailed implementation plan with key milestones and a clear description of functions and responsibilities of the involved parties/personnel, including those of the Committee as relevant and needed, and iii) System Architecture Design Document and phased deployment plan.

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Phase 2: Development and Testing (Months 4-9):

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    \n\t
  1. Alpha and Beta versions of the AI software for pilot testing;
    2. \n\t
  2. interim progress reports outlining methodology and implementation steps.
    3. \n
\n\n

Phase 3: Implementation and Finalization (Months 10-12):

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    \n\t
  1. a fully functional and tested AI software system that provides risk assessments and analytical signals;
    2. \n\t
  2. comprehensive user manuals and training materials for end-users;
    3. \n\t
  3. delivery of at least three training sessions for Committee staff;
    4. \n\t
  4. Final Report detailing the project outcomes and performance metrics;
    5. \n\t
  5. transfer of all intellectual property, source code, and documentation to the Committee.
    6. \n
\n\n

6. Terms of Payment

\n\n

Payments shall be milestone-based:

\n\n

25% – upon delivery of Phase I and approval of deliverables by the Committee;

\n\n

50% – upon delivery of Phase II and approval of deliverables by the Committee;

\n\n

25% – upon delivery of Phase III and approval of deliverables by the Committee.

\n\n

Payment conditions:

\n\n

Within 10 working days of submitting the invoice, subject to acceptance by the Committee. Up to 10% retention may be withheld until final acceptance.

\n\n

7. Confidentiality and non-disclosure

\n\n

The Contractor shall treat as confidential all information, data, documents, and materials received or generated in connection with the execution of this Contract. Such information shall not be disclosed to any third party without the prior written consent of the Committee.

\n\n

If the Contractor intends to customize or use any existing third-party software or systems, they must inform the Committee in advance of any potential data confidentiality risks. Any use of third-party solutions will require explicit approval by the Committee and must fully comply with all applicable data protection and confidentiality requirements.

\n\n

The Contractor shall ensure that the AI system fully complies with applicable data privacy laws and public procurement regulations.

\n\n

The AI system shall be designed to avoid “black box” concerns, with a documented model architecture, algorithms, and decision-making logic that are understandable by non-technical staff.

\n\n

The AI tool is intended to flag suspicious patterns and generate alerts only; it does not determine legal guilt or enforce decisions. The Committee retains full responsibility for interpreting alerts and taking any subsequent action, and any misuse or misinterpretation of flagged data is the responsibility of the Committee.

\n\n

The Contractor shall ensure that all its employees, subcontractors, and agents involved in performing the Contract are bound by equivalent confidentiality obligations. These obligations shall remain in force both during the term of the Contract and for a period of five (5) years after its termination or completion, unless otherwise agreed in writing by the Parties.

\n\n

8. Intellectual Property and Copyright

\n\n

Upon completion of the project and formal acceptance of the final deliverables, the Contractor shall transfer all intellectual property rights, including but not limited to copyright, source code, documentation, reports, training materials, and any other outputs developed under this Contract, to the Committee.

\n\n

The transfer of all deliverables shall be confirmed by a signed acceptance act.

\n\n

From the moment the acceptance act is signed, the Committee shall obtain full ownership and unrestricted "unlimited rights" to use, modify, further develop, and distribute the software and related materials. This includes the right to use, disclose, reproduce, prepare derivative works, distribute to the public, perform publicly, and display publicly, in any manner and for any purpose, and to have or permit others to do so. The Committee's ownership and rights will also extend to the underlying algorithms, models, and data schemas developed as part of the solution.

\n\n

The Contractor shall ensure full compliance with all applicable data privacy laws, cybersecurity standards, and public procurement regulations of the Republic of Uzbekistan. The Contractor shall not retain any rights to the developed solution, except where otherwise explicitly agreed upon in writing by the Parties. and also warrants that the delivered software and all its components do not infringe on any third-party intellectual property rights.

\n\n

It is expressly agreed that the AI software and its outputs are intended only to flag patterns and anomalies for further manual review. The tool does not constitute evidence or determine guilt. The Committee retains full responsibility for interpreting analytical results and for any subsequent administrative or legal decisions based on the system’s outputs.

\n\n

This clause ensures that the Committee is not locked into an ongoing relationship with the Contractor for future modifications or use of the system. It aligns with international best practices for government procurement of IT systems, where the government requires full ownership of custom-developed software to ensure long-term usability, maintenance, and the ability to share the technology with other government agencies or third parties for government purposes.

"},{"id":"OP00418755","notice_type":"Invitation for Bids","noticedate":"05-Jan-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-02-23T00:00:00Z","submission_deadline_time":"12:00","project_ctry_name":"Serbia","project_id":"P170868","project_name":"Serbia Railway Sector Modernization","bid_reference_no":"SER-SRSM-RFB-W-25-79","bid_description":"Construction works with arrangement and equipping of the interior of main railway station - Belgrade Centre (Prokop)","procurement_group":"CW","procurement_method_code":"RFB","procurement_method_name":"Request for Bids","contact_address":"Balkanska 53, ground floor\nBelgrade","contact_email":"nenad.vlaketic@mfin.gov.rs","contact_name":"Nenad Vlaketic","contact_organization":"Central Fiduciary Unit","contact_phone_no":"381 11 3618637","submission_date":"2026-01-05T00:00:00Z","notice_text":"

Specific Procurement Notice

\n\n

 

\n\n

Request for Bids

\n\n

Works

\n\n

(Two-envelope Bidding Process Without Prequalification)

\n\n

Employer: Ministry of Construction, Transport and Infrastructure

\n\n

Project: Serbia Railway Sector Modernization (SRSM) Project

\n\n

Contract title: Construction works with arrangement and equipping of the interior of main railway station - Belgrade Centre (Prokop)

\n\n

Country: Republic of Serbia

\n\n

Loan No/Credit No./Grant No.: 9221YF/CRS1015 02D

\n\n

RFB No: SER-SRSM- RFB-W-25-79

\n\n

 

\n\n

1. The Republic of Serbia has received financing from the World Bank (the “Bank”) and the Agence Française de Développement (AFD) toward the cost of the Serbia Railway Sector Modernization (SRSM) Project and intends to apply part of the proceeds toward payments under the contract for Construction works with arrangement and equipping of the interior of main railway station - Belgrade Centre (Prokop).

\n\n

The Central Fiduciary Unit of the Ministry of Finance now invites sealed bids from eligible Bidders for the Construction works with arrangement and equipping of the interior of main railway station - Belgrade Centre (Prokop).

\n\n

The construction of the Belgrade Centre Railway Station, originally initiated in the 1970s, has been implemented in several phases over previous decades. The current phase, which is the subject of this procurement, focuses on the completion and fit-out of the main station complex, including interior works, installation of two station tracks and their electrification, as well as the installation of all supporting systems such as electrical, HVAC, water supply, drainage, telecommunications, and signalling systems.

\n\n

This phase covers the area beneath the concrete slab at elevation 105, designed to accommodate passenger reception and dispatch functions, as well as facilities for railway staff.

\n\n

The Building Permit Design has been completed and approved following a technical design review. The works shall be executed in accordance with the conditions of the FIDIC Red Book, with a total execution period of 425 days. An external engineering firm has been selected to provide supervision services, responsible for site supervision and other procedures and activities in accordance with the FIDIC Red Book and the terms of the contract.

\n\n

A margin of preference will not apply.

\n\n

The main scope of the project encompasses a wide range of activities aimed at completing the development of the Belgrade Centre railway station. The key components of the project’s scope include the following works:

\n\n\n\n

This includes flooring, tiling, ceiling coverings, and the arrangement of technical, office, employee, and sanitary spaces. Works also involve partitioning systems and visual marking of transparent barriers, along with covering, equipping, and marking of stairs.

\n\n\n\n

Execution of a glass façade with aluminium framing and steel sub-construction, as well as internal façades using double glass packages. The design also includes composite stone panels on metal substructure and synthetic stone cladding over Q mesh.

\n\n\n\n

Track No. 1 (417 m), Track No. 2 (420 m), and turnout track No. 11 will be constructed as ballastless tracks on an existing reinforced slab. Electrification will be implemented using a 25 kV, 50 Hz single-phase system and overhead contact lines.

\n\n\n\n

Construction of Road B (station access road with pedestrian lane, parking, and roundabout B-2) and Road C (Postavnica access with employee parking).

\n\n\n\n

Installation of lifts, conveyors, and escalators, including associated electrical and mechanical works.

\n\n\n\n

Incorporation of greenery and enhancement of existing vegetation, integrated with traffic and architectural ground-floor features.

\n\n\n\n

Provision of seating and waste bins at pedestrian areas, bicycle spaces along the road, and two container units for switch drivers with canopy and electrical installations.

\n\n\n\n

Development of a pedestrian square at elevation 85.00, functioning as a firefighting vehicle roundabout, with temporary road access for service vehicles and landscaping to screen technical and parking areas.

\n\n\n\n

Installation of info equipment in the lower square, station building (below elevation 105), all platforms, and subways at vertical communications. Design ensures clear orientation and includes features for persons with reduced mobility.

\n\n\n\n

Connection to the Belgrade district heating system via two substations at elevation 85.00. Systems include air heating/cooling, ventilation, fancoils, floor heating, domestic hot water preparation, air curtains, server cooling, VRF and DX systems, electric heating, and a diesel generator of 825 kVA as backup.

\n\n\n\n

Installation of systems for communication, telephony, passenger information, clocks, Wi-Fi, fire alarms, shutdown, SOS, and staff registration. Technical protection includes video surveillance, access control, burglar alarms, intercom, security radio network, and system integration.

\n\n\n\n

Electrical supply for areas below elevation +105.50, including a new 10/0.4 kV substation (2×1250 kVA dry transformers), unified metering, and diesel generator for backup. Includes internal and external lighting, shock protection, lightning protection, power sockets for standard and technological consumers, and a central system for technical monitoring and control.

\n\n\n\n

Internal hydrotechnical installations in the Belgrade Center railway station building up to elevation 105, as well as in the complex, foresees entirely new installations for the supply of sanitary and fire-fighting water (external, internal hydrant network) and a sewage system. The Belgrade Center railway station building, below elevation 105, will be supplied with sanitary and fire-fighting water via a shared connection. The connection is planned to the reconstructed street water supply network in Prokupačka Street, which belongs to the first elevation zone.

\n\n

2. Bidding will be conducted through international competitive procurement using Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers- Procurement in Investment Projects Financing” Fourth Edition, November 2020 (“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations.

\n\n

3. Bids will be evaluated in accordance with the evaluation process set out in the bidding documents. The following weightings shall apply for Rated Criteria (including technical and non-price factors): 40% and for Bid cost: 60%.

\n\n

4. Interested eligible Bidders may obtain further information from Central Fiduciary Unit of the Ministry of Finance and inspect the Bidding document during office hours 09:00 to 15:00 hours at the address given below.

\n\n

5. The Bidding document in English may be purchased by interested eligible Bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fee of EURO 50.00 or equivalent in Serbian Dinars (RSD) based on the selling exchange rate published by the National Bank of Serbia on the date of payment.

\n\n

Domestic Bidders shall make payment to the Government Treasury Account no.:

\n\n

840-745128843-36- Other budget revenues of the Republic, with reference to the model approval number 97 7460110520, with obligatory Purpose of payment: SER-SRSM- RFB-W-25-79, payment code 253.

\n\n

Foreign bidders shall make payment according to following payment instructions:

\n\n

FIELD 32A: VALUE DATE-EUR-AMOUNT

\n\n

FIELD 50K: ORDERING CUSTOMER

\n\n

FIELD 56A: DEUTDEFFXXX

\n\n

(INTERMEDIARY) DEUTSCHE BANK AG., F/M

\n\n

TAUNUSANLAGE 12

\n\n

GERMANY

\n\n

FIELD 57A:

\n\n

(ACC.WITH BANK) NBSRRSBGXXX

\n\n

NARODNA BANKA SRBIJE (NATIONAL BANK OF SERBIA-NBS)

\n\n

BEOGRAD, KRALJA PETRA 12

\n\n

SERBIA

\n\n

FIELD 59: /RS35840000000000273086

\n\n

(BENEFICIARY) REPUBLIC OF SERBIA-BUDGET

\n\n

KRALJA MILANA BR.14

\n\n

BEOGRAD

\n\n

SERBIA

\n\n

FIELD 70: DETAILS OF PAYMENT Ref: SER-SRSM- RFB-W-25-79

\n\n

 

\n\n

Bank/transfer charges are on bidder's account. Kindly mark in instruction for payment.

\n\n

Link to the documents will be sent via e-mail.

\n\n

6. Bids must be delivered to the address below on or before February 23, 2026, 12:00 noon, local time. Electronic bidding will not be permitted. Late Bids will be rejected. The outer Bid envelopes marked “ORIGINAL BID”, and the inner envelopes marked “TECHNICAL PART” will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend, at the address below on February 23, 2026, 12:15 p.m., local time. All envelopes marked “FINANCIAL PART” shall remain unopened and will be held in safe custody of the Employer until the second public Bid opening.

\n\n

7. All Bids must be accompanied by a: (i) Bid-Securing Declaration; and (ii) Local Labour Method Statement.

\n\n

8. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.

\n\n

9. The address (es) referred to above are:

\n\n

Office for inquiry and issuance of the bidding document:

\n\n

Ministry of Finance

\n\n

Central Fiduciary Unit

\n\n

Attn: Ljiljana Krejović, CFU

\n\n

53 Balkanska St, ground floor

\n\n

Room 009

\n\n

Tel: +381 11 7652652

\n\n

11000 Belgrade

\n\n

Republic of Serbia

\n\n

To: ljiljana.krejovic@mfin.gov.rs

\n\n

Cc: ljiljana.dzuver@mfin.gov.rs

\n\n

Cc: larisa.puzovic@mgsi.gov.rs

\n\n

 

\n\n

Office for delivery and public opening of Bids:

\n\n

Ministry of Construction, Transport, and Infrastructure of Republic of Serbia (MCTI)

\n\n

Project Implementation Unit

\n\n

Uzun Mirkova 3, Belgrade

\n\n

Office at Ground floor - gallery

\n\n

11000 Belgrade

\n\n

Republic of Serbia

\n\n

 

"},{"id":"OP00418886","notice_type":"Invitation for Bids","noticedate":"01-Jan-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-01-12T00:00:00Z","submission_deadline_time":"15:00","project_ctry_name":"Pakistan","project_id":"P161402","project_name":"Competitive and Livable City of Karachi Project","bid_reference_no":"PK-SID-530218-GO-RFQ","bid_description":"SUPPLY, INSTALLATION, CONFIGURATION, TESTING AND COMMISSIONING OF IT EQUIPMENT, NETWORKING, CCTV, ACCESS CONTROL & LOW-CURRENT INFRASTRUCTURE","procurement_group":"GO","procurement_method_code":"RFQ","procurement_method_name":"Request for Quotations","contact_address":"FTC Building Karachi","contact_ctry_name":"Pakistan","contact_email":"behzadmemon@hotmail.com","contact_name":"Behzad Memon","contact_organization":"Sindh Investment Department","contact_phone_no":"0322-2736737","contact_web_url":"https://sindhinvestment.gos.pk/download","submission_date":"2026-01-01T00:00:00Z","notice_text":"

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

REQUEST FOR QUOTATION

\n\n

(RFQ)

\n\n

RENOVATION, INTERIOR & MEP WORKS OF SINDH BUSINESS FACILITATION CENTER (SBFC), CLIFTON – KARACHI

\n\n

 

\n\n

REF: No. PK-SID-530225-CW-RFQ

\n\n

 

\n\n

ISSUE DATE: 31st December 2025

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

M/S ____________________

\n\n

 

\n\n
    \n\t
  1. The Government of Sindh (the Client) has received financing from World Bank (the Bank) in the form of a credit towards the cost of the Competitive and Livable City of Karachi (CLICK) Project. The Project Director, Project Implementation Unit, CLICK, Karachi, the implementing agency of the Client, intends to apply a portion of the proceeds of this credit to eligible payments under the Purchase Order / Contract for which this RFQ is issued.
    2. \n\t
  2. The Project Director, Project Implementation Unit – CLICK, now invites quotations from firm registered with the relevant tax authorities, for the Renovation, Interior Works, Electrical & Public Health (PH) works of the Sindh Business Facilitation Center (SBFC), Clifton – Karachi, as per attached scope of work and BOQ.
    3. \n\t
  3. The deliverables must be completed within 12 weeks from the date of this work order.
    4. \n\t
  4. The quoted rates must be inclusive of all applicable taxes and levies. However, in case SST / GST is applicable, it should be clearly mentioned separately in the quotation and on the Price Schedule.
    5. \n\t
  5. The received quotations will be evaluated as per the ‘RFQ’ method of procurement in accordance with the World Bank Procurement Regulations for IPF Borrowers 2020, available on the World Bank website.
    6. \n\t
  6. The quotation, along with complete details of the bidder’s profile, relevant renovation experience, and supporting documents, may be addressed and submitted to the office of the Project Director (PIU) – CLICK at the address given below, on or before 12th January 2026 by 03:00 PM.
    7. \n\t
  7. The quotation must remain valid for at least thirty (30) days from the date of submission.
    8. \n\t
  8. The deliverables against the required works shall be subject to inspection and approval of Senior Automation Specialist–CLICK.
    9. \n\t
  9. All payments will be made through crossed cheque within thirty (30) days of receipt of the Contractor’s invoice, duly supported with completion certificates verified by the Senior Automation Specialist–CLICK.
    10. \n\t
  10. Retention / Performance Security: @ 7.5% of the invoiced amount shall be retained as performance security till 29th May 2026. The retained amount will be released upon satisfactory performance duly verified by Senior Automation Specialist-CLICK.
    11. \n
\n\n

 

\n\n

 

\n\n

 

\n\n

Project Director (CLICK)

\n\n

Sindh Investment Department

\n\n

Government of Sindh

\n\n

Address: First Floor, Block B ,

\n\n

FTC Building, Shahra-e-Faisal, Karachi

\n\n

Telephone: +92-21-99207512-14

\n\n

 

\n\n

 

\n\n

RENOVATION & INTERIOR WORKS

\n\n

 

\n\n

SINDH BUSINESS FACILITATION CENTER (SBFC), CLIFTON – KARACHI

\n\n

 

\n\n

The Sindh Business Facilitation Center (SBFC) at Clifton is being established as a centralized, modern, citizen-facing facility to support investors, entrepreneurs and businesses through a one-window environment. To meet functional, safety and aesthetic requirements, the existing premises are to be renovated and upgraded through comprehensive Civil, Interior Design (ID), Electrical, and Public Health (PH) works.

\n\n

 

\n\n

The renovation works shall include, but not be limited to, dismantling, civil alterations, flooring & tiling, partitions, ceilings, joinery & built-in furniture base, painting, plumbing fixtures, piping & drainage, and electrical distribution, lighting and low current provisions as detailed in Annexure–A: Renovation & Interior BOQ.

\n\n

OVERALL OBJECTIVE OF THE ASSIGNMENT

\n\n

 

\n\n

The overall objective of this assignment is to renovate, upgrade and fit-out the SBFC Clifton facility into a fully functional, safe, accessible and modern business facilitation center that:

\n\n\n\n

3. SUB-OBJECTIVES

\n\n
    \n\t
  1. Execute all Civil & ID works in accordance with approved drawings, finishes schedules and Annexure–A BOQ, including dismantling, masonry, plaster, tiling, flooring, ceilings, partitions, joinery and finishes.
    2. \n\t
  2. Install all Public Health (PH) fixtures and piping, including water supply, sewerage, drainage and grease traps for tea points and toilets, as per specifications.
    3. \n\t
  3. Install complete Electrical LV system, including power distribution, lighting, small power outlets, and provisions for low-current systems, in accordance with safety standards and approved layouts.
    4. \n\t
  4. Ensure strict adherence to quality standards, safety protocols and workmanship as per specifications and applicable codes.
    5. \n\t
  5. Coordinate effectively with CLICK PIU, Consultant, and other vendors (e.g., IT and equipment suppliers) to ensure smooth interfaces and timely completion.
    6. \n\t
  6. Ensure minimal disturbance to surrounding occupants / building, maintain site safety and cleanliness throughout the execution period.
    7. \n\t
  7. Provide as-built documentation, test reports, warranties and O&M manuals upon completion.
    8. \n
\n\n

4. SCOPE OF WORK

\n\n

 

\n\n

The Contractor shall be responsible for end-to-end execution of all works under this assignment, including the following major components (as per Annexure–A: Renovation & Interior BOQ):

\n\n

 

\n\n

4.1 Civil & Structural / Dismantling

\n\n\n\n

 

\n\n

4.2 Partitions, Ceilings & Finishes

\n\n\n\n

 

\n\n

4.3 Joinery & Built-in Elements

\n\n\n\n

 

\n\n

4.4 Public Health (PH) Fixtures & Fittings

\n\n\n\n

 

\n\n

4.5 Electrical & Allied Works (LV)

\n\n\n\n

 

\n\n

The detailed item-wise description and quantities are given in Annexure–A: Renovation & Interior BOQ, which forms an integral part of this RFQ and the resulting Contract.

\n\n

5. RISK MANAGEMENT, MONITORING & COORDINATION

\n\n\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

6. DELIVERABLES AND TIMELINES

\n\n

 

\n\n

From date of Contract signing

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr. No.

\n\t\t\t		\n\t\t\t

Deliverable

\n\t\t\t		\n\t\t\t

Timeline

\n\t\t\t
\n\t\t\t

1

\n\t\t\t		\n\t\t\t

Mobilization & Detailed Work Program (including methodology, safety plan, QA/QC plan)

\n\t\t\t		\n\t\t\t

Within 1 week

\n\t\t\t
\n\t\t\t

2

\n\t\t\t		\n\t\t\t

Completion of Dismantling & Civil Alterations (including rough plaster, base screeds)

\n\t\t\t		\n\t\t\t

Within 4 weeks

\n\t\t\t
\n\t\t\t

3

\n\t\t\t		\n\t\t\t

Completion of Partitions, Ceilings, Piping & First Fix Electrical (concealed works)

\n\t\t\t		\n\t\t\t

Within 8 weeks

\n\t\t\t
\n\t\t\t

4

\n\t\t\t		\n\t\t\t

Completion of Flooring, Tiling, Joinery, PH Fixtures & Second Fix Electrical

\n\t\t\t		\n\t\t\t

Within 10 weeks

\n\t\t\t
\n\t\t\t

5

\n\t\t\t		\n\t\t\t

Final Finishes, Testing & Commissioning, Snag Rectification & Handover

\n\t\t\t		\n\t\t\t

Within 12 weeks

\n\t\t\t
\n\n

7. DURATION OF ASSIGNMENT

\n\n

 

\n\n

The total duration of the assignment shall be twelve (12) weeks from the date of Contract signing, subject to site access and approvals. The Contractor shall plan resources to comply with this timeframe.

\n\n

 

\n\n

 

\n\n

PRICE SCHEDULE

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\n\n

(To be filled by Bidder – Lump Sum amounts based on Annexure–A BOQ. GST, if applicable, must be shown separately.)

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

S. NO

\n\t\t\t		\n\t\t\t

DESCRIPTION

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

Quoted Amount in PKR (Lump Sum)

\n\t\t\t
\n\t\t\t

1

\n\t\t\t		\n\t\t\t

Dismantling & Site Preparation Works (as per Annexure–A, Section A)

\n\t\t\t		\n\t\t\t

Comprehensive Solution

\n\t\t\t		\n\t\t\t

________

\n\t\t\t
\n\t\t\t

2

\n\t\t\t		\n\t\t\t

Civil Works – Masonry, Plaster, Screeds, Termite Treatment, Waterproofing (Section B)

\n\t\t\t		 \n\t\t\t

________

\n\t\t\t
\n\t\t\t

3

\n\t\t\t		\n\t\t\t

Partitions & Cladding – Gypsum, Glass, Plywood, Power Columns (Section C)

\n\t\t\t		 \n\t\t\t

________

\n\t\t\t
\n\t\t\t

4

\n\t\t\t		\n\t\t\t

Ceiling Works – Gypsum & Tile Ceilings (Section D)

\n\t\t\t		 \n\t\t\t

________

\n\t\t\t
\n\t\t\t

5

\n\t\t\t		\n\t\t\t

Floor Finishes – Porcelain Tiles, Carpet Tiles, Vinyl & Skirting (Sections E & F)

\n\t\t\t		 \n\t\t\t

________

\n\t\t\t
\n\t\t\t

6

\n\t\t\t		\n\t\t\t

Marble Works – Steps, Ramps, Countertops, Thresholds (Section F)

\n\t\t\t		 \n\t\t\t

________

\n\t\t\t
\n\t\t\t

7

\n\t\t\t		\n\t\t\t

Doors – Glass, PVC, Laminated & Fire Rated (Section G)

\n\t\t\t		 \n\t\t\t

________

\n\t\t\t
\n\t\t\t

8

\n\t\t\t		\n\t\t\t

Acoustic Panels & Wall Claddings (Section H)

\n\t\t\t		 \n\t\t\t

________

\n\t\t\t
\n\t\t\t

9

\n\t\t\t		\n\t\t\t

Joinery & Built-in Furniture – Tea Points, Printer Cabinets, Filing, Reception, Benches (Section J)

\n\t\t\t		 \n\t\t\t

________

\n\t\t\t
\n\t\t\t

10

\n\t\t\t		\n\t\t\t

Graphics, Frosted Films, Blinds, Logo, Frames (Section K)

\n\t\t\t		 \n\t\t\t

________

\n\t\t\t
\n\t\t\t

11

\n\t\t\t		\n\t\t\t

Paint & Coatings – All Areas (Section M)

\n\t\t\t		 \n\t\t\t

________

\n\t\t\t
\n\t\t\t

12

\n\t\t\t		\n\t\t\t

Fiber Pots, Plants & Misc. Items (Sections N & P)

\n\t\t\t		 \n\t\t\t

________

\n\t\t\t
\n\t\t\t

13

\n\t\t\t		\n\t\t\t

PH Fixtures – Sinks, WCs, Vanities, Geysers, Accessories, Hand Dryer (PH BOQ Part-1)

\n\t\t\t		 \n\t\t\t

________

\n\t\t\t
\n\t\t\t

14

\n\t\t\t		\n\t\t\t

Water Supply Piping – PPR, Valves & Fittings (PH BOQ Part-2)

\n\t\t\t		 \n\t\t\t

________

\n\t\t\t
\n\t\t\t

15

\n\t\t\t		\n\t\t\t

Sewerage & Drainage – uPVC, Floor Drains, Cleanouts, Grease Traps (PH BOQ Part-3)

\n\t\t\t		 \n\t\t\t

________

\n\t\t\t
\n\t\t\t

16

\n\t\t\t		\n\t\t\t

Electrical Works – MDB, DBs, Wiring, Lighting, Sockets, Earthing & Provisions for Low-Current

\n\t\t\t		 \n\t\t\t

________

\n\t\t\t
\n\n

Add Taxes (if any):

\n\n\n\n

 

\n\n

GRAND TOTAL VALUE INCLUDING ALL TAXES: PKR __________________

\n\n

 

\n\n

 

\n\n

UNDERTAKING TO BE SIGNED BY THE BIDDER

\n\n

 

\n\n

We hereby declare that:

\n\n

 

\n\n

(a) All the information and statements made in this Proposal are true and we accept that any misinterpretation or misrepresentation contained in this Proposal may lead to our disqualification by the Client and/or may be sanctioned by the Bank.

\n\n

 

\n\n

(b) This Proposal shall be valid for 30 days from the date of submission.

\n\n

 

\n\n

(c) We have no conflict of interest.

\n\n

 

\n\n

(d) We confirm our understanding of our obligation to abide by the Bank’s policy in regard to corrupt and fraudulent practices.

\n\n

 

\n\n

(e) We undertake to observe the laws against fraud and corruption, including bribery, in force in Pakistan.

\n\n

 

\n\n

(f) Our Proposal is binding upon us and subject to any modifications resulting from the Contract negotiations.

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(g) We undertake, if our Proposal is accepted and the Contract is signed, to initiate the Works related to the assignment no later than 10 days from the date of work/purchase order.

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(h) We understand that CLICK-SID is not bound to accept any Proposal that CLICK-SID receives.

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(i) We have fully understood the required scope of works, specifications, BOQs and other conditions of this RFQ document and the contents of the draft work/purchase order.

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(j) We confirm that we have the technical competence, relevant experience and management capacity to execute renovation, interior, electrical and PH works with total quality and on time.

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Authorized Signature (in full and initials): __________________________

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Name and Title of Signatory: ______________________________________

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Name of Company: _____________________________________________

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Date: ___________________

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Annexure A - BOQ – Interior, Civil & Joinery Works

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S. No.

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Item / Description (Short)

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Unit

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Qty

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Rate (Rs.)

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Amount (Rs.)

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A. DISMANTLING WORKS

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A-00

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Cutting & dismantling existing RCC slab

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Sft

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149

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A-01

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Dismantling existing block masonry

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Sft

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148

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A-04

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Removal of existing glass partition

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Sft

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49

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A-05

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Dismantling existing tile floor & external steps

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Sft

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5,384

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A-07

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Dismantling existing skirting

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Rft

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690

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A-09

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Removal of old internal paint

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Sft

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7,152

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A-10

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Removal of existing plumbing accessories/fixtures

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Job

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1

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A-10 (b)

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Removal of existing electrical works (DBs, lights, ACs, networking)

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Job

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1

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B. CIVIL WORKS

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B-01

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8”×12” H-section MS girder with fabrication & painting

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Rft

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38

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B-02

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4” thick solid block masonry (1000 psi)

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Sft

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1,057

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B-03

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RCC lintel 1:2:4

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Cft

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12

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\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

B-04

\n\t\t\t		\n\t\t\t

Steel reinforcement in RCC lintel (G-60)

\n\t\t\t		\n\t\t\t

Kg

\n\t\t\t		\n\t\t\t

400

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

B-05

\n\t\t\t		\n\t\t\t

New wall plaster ½”–¾” (1:4)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

2,214

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

B-06

\n\t\t\t		\n\t\t\t

Base floor plaster (1:4)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

5,382

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

B-07

\n\t\t\t		\n\t\t\t

Sand/scrap filling, compacted

\n\t\t\t		\n\t\t\t

Cft

\n\t\t\t		\n\t\t\t

250

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

B-08

\n\t\t\t		\n\t\t\t

PCC 1:2:4 screed (2”–3” thick)

\n\t\t\t		\n\t\t\t

Cft

\n\t\t\t		\n\t\t\t

200

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

B-09

\n\t\t\t		\n\t\t\t

Repair plaster for chiseled conduits / wall leveling

\n\t\t\t		\n\t\t\t

Job

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

B-010

\n\t\t\t		\n\t\t\t

Self-levelling compound (epoxy)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

250

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

B-11

\n\t\t\t		\n\t\t\t

Water proofing to toilets & tea point (walls & floor)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

776

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

B-10

\n\t\t\t		\n\t\t\t

Termite proofing (under floors/behind cabinets)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

2,083

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C. PARTITIONS & CLADDING

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C-01

\n\t\t\t		\n\t\t\t

100mm gypsum board dry wall partition with insulation

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

1,019

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C-02

\n\t\t\t		\n\t\t\t

Single-side gypsum wall cladding

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

1,189

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C-03

\n\t\t\t		\n\t\t\t

12mm tempered glass wall partition

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

350

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C-04

\n\t\t\t		\n\t\t\t

8mm plywood partition

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

34

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C-05

\n\t\t\t		\n\t\t\t

12mm glass partition matching existing

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

454

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C-06

\n\t\t\t		\n\t\t\t

Power column (laminated board cladding)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

32

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C-07

\n\t\t\t		\n\t\t\t

Gypsum board drop box for glass partition

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

175

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

C-10

\n\t\t\t		\n\t\t\t

Gypsum pelmet for roller blinds

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

132

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

D. CEILING FINISHES

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

D-01

\n\t\t\t		\n\t\t\t

Gypsum board false ceiling

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

530

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

D-02

\n\t\t\t		\n\t\t\t

2’×2’ gypsum board false ceiling (washrooms, electric room, etc.)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

594

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

E. FLOOR FINISHES

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

E-01

\n\t\t\t		\n\t\t\t

Carpet tiles (office area)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

362

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

E-02

\n\t\t\t		\n\t\t\t

Prayer area carpet

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

84

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

E-03

\n\t\t\t		\n\t\t\t

Anti-static vinyl floor (electrical & IT room)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

79

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

E-04

\n\t\t\t		\n\t\t\t

PVC skirting (4” high)

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

1,317

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

F. TILE WORKS

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

F-01a

\n\t\t\t		\n\t\t\t

Porcelain floor tile 2’×4’ (main floor)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

4,485

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

F-01b

\n\t\t\t		\n\t\t\t

Porcelain floor tile 2’×4’ (bath floors)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

213

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

F-01c

\n\t\t\t		\n\t\t\t

Porcelain wall tile 2’×4’ (bath walls)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

1,159

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

F. MARBLE WORKS

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

F-02a

\n\t\t\t		\n\t\t\t

Pre-polish marble steps & ramp (Ocean Grey)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

345

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

F-02b

\n\t\t\t		\n\t\t\t

Tea point marble top & splash back

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

207

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

F-03

\n\t\t\t		\n\t\t\t

Marble thresholds

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

288

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

G. DOORS

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

G-01

\n\t\t\t		\n\t\t\t

12mm tempered glass doors (single/double leaf)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

101

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

G-02

\n\t\t\t		\n\t\t\t

PVC doors incl. aluminum frame

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

109

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

G-03

\n\t\t\t		\n\t\t\t

Laminated doors (ZRK)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

117

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

G-04

\n\t\t\t		\n\t\t\t

Fire-rated metal door (2 hr)

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

24

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

H. ACOUSTIC & WALL PANELS

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

H-01

\n\t\t\t		\n\t\t\t

Fabric acoustic wall panels

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

405

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

H-02

\n\t\t\t		\n\t\t\t

Laminate wall cladding

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

288

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

H-03

\n\t\t\t		\n\t\t\t

Plywood cladding with polish finish

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

110

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J. JOINERY & BUILT-IN FURNITURE

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-01a

\n\t\t\t		\n\t\t\t

Tea point laminate cabinets JD-01

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

232

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-01b

\n\t\t\t		\n\t\t\t

Tea point cabinets JD-01a

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

73

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-01c

\n\t\t\t		\n\t\t\t

Tea point cabinets JD-01b

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

73

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-02

\n\t\t\t		\n\t\t\t

Printer area laminate cabinets

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

225

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-04

\n\t\t\t		\n\t\t\t

PVC janitorial closet shelves

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

132

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-06a

\n\t\t\t		\n\t\t\t

Cushion bench JD-03

\n\t\t\t		\n\t\t\t

Job

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-06b

\n\t\t\t		\n\t\t\t

Cushion bench JD-04

\n\t\t\t		\n\t\t\t

Job

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-06c

\n\t\t\t		\n\t\t\t

Cushion bench JD-05

\n\t\t\t		\n\t\t\t

Job

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-06d

\n\t\t\t		\n\t\t\t

Cushion bench JD-06

\n\t\t\t		\n\t\t\t

Job

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-06e

\n\t\t\t		\n\t\t\t

Cushion bench JD-08

\n\t\t\t		\n\t\t\t

Job

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-05a

\n\t\t\t		\n\t\t\t

Filing cabinets JD-07

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

215

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

J-05b

\n\t\t\t		\n\t\t\t

Filing cabinets JD-07a

\n\t\t\t		\n\t\t\t

Sft

\n\t\t\t		\n\t\t\t

161

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J-05c

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Filing cabinets JD-09

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Sft

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81

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J-08

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Reception counter (MDF + deco paint + marble top)

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Job

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1

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K. FROSTED FILMS, GRAPHICS & BLINDS

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K-01

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Frosted film on glass (FS-01)

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Sft

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502

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K-02

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Environmental graphics/vinyl (EG-01 & EG-13)

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Sft

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654

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K-03

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Cutout text vinyl (VTX-01)

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Sft

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100

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K-04

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3D acrylic logo

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Job

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1

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K-06

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Picture frames 2’×3’ incl. graphics

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No

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2

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K-07

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Roller blinds (perforated)

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Sft

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676

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M. PAINT FINISHES

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M-01a

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Paint PT-01 (Natural White)

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Sft

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16,925

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M-01b

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Paint PT-02 (Grey Fur)

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Sft

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750

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M-01c

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Paint PT-03 (Moody Forest)

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Sft

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625

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M-01d

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Paint PT-04 (Blue Heaven)

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Sft

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450

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M-01e

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Paint PT-05 (Tile Red)

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Sft

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275

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M-01f

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Paint PT-05 (Black)

\n\t\t\t		\n\t\t\t

Sft

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350

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M-01g

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Enamel spray paint

\n\t\t\t		\n\t\t\t

Sft

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250

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\n\t\t\t
\n\t\t\t

N. FIBER GLASS POTS & PLANTS 

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\n\t\t\t

N-01

\n\t\t\t		\n\t\t\t

Fiber glass pots 24” dia (Type PO-01)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

20

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\n\t\t\t

N-02

\n\t\t\t		\n\t\t\t

Fiber glass pots 24” dia (Type PO-02)

\n\t\t\t		\n\t\t\t

No

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5

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\n\t\t\t

N-03

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Plants 5–6 ft height incl. filling & marble crush

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

25

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\n\t\t\t

P. MISC ITEMS

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P-01

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Repairing of aluminum windows/ventilators

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Sft

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425

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P-02

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SS railing with mesh infill

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Rft

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20

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\n\t\t\t
\n\n

 

\n\n

 

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

A.3 – Public Health Fixtures

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\n\t\t\t

Sr.

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Description

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Unit

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Qty

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Material Rate (PKR)

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Install Rate (PKR)

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Amount (PKR)

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\n\t\t\t

1.01

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SS Tea Point Sink – single bowl with drainboard, mixer, valves, traps, fittings & accessories

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Nos

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4

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\n\t\t\t

1.02

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Sink Mixer 15mm

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Nos

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4

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\n\t\t\t

1.03

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Soap Dispenser (Tea Points)

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Nos

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4

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\n\t\t\t		\n\t\t\t

 

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\n\t\t\t
\n\t\t\t

1.04

\n\t\t\t		\n\t\t\t

Tissue Paper Dispenser

\n\t\t\t		\n\t\t\t

Nos

\n\t\t\t		\n\t\t\t

4

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\n\t\t\t
\n\t\t\t

1.05

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Electric Geyser 6 Litre

\n\t\t\t		\n\t\t\t

Nos

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5

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\n\t\t\t
\n\t\t\t

1.06

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Main Sewer Connection to Landlord Sewer

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Job

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1

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\n\t\t\t
\n\t\t\t

1.07

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European WC – wall-mounted with concealed cistern & flush plate, P/S trap & fittings

\n\t\t\t		\n\t\t\t

Nos

\n\t\t\t		\n\t\t\t

7

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\n\t\t\t
\n\t\t\t

1.08

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Vanity Wash Basin incl. RCC slab & 20mm marble top, fittings & traps

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Nos

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5

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\n\t\t\t
\n\t\t\t

1.09

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Muslim Shower with double bib cock

\n\t\t\t		\n\t\t\t

Nos

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7

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\n\t\t\t
\n\t\t\t

1.1

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Wash Basin Mixer 15mm

\n\t\t\t		\n\t\t\t

Nos

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5

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\n\t\t\t
\n\t\t\t

1.11

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Soap Dispenser (Toilets)

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Nos

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5

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\n\t\t\t

1.12

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Toilet Paper Holder

\n\t\t\t		\n\t\t\t

Nos

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7

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\n\t\t\t
\n\t\t\t

1.13

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Towel Bar / Rail ¾”

\n\t\t\t		\n\t\t\t

Nos

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5

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\n\t\t\t

1.14

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Imported Beveled Mirrors 5mm with backing

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Sft

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80

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\n\t\t\t

1.15

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Sewer/Waste Piping Connection in Duct

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Job

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1

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–

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\n\t\t\t

1.16

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Electric Hand Dryer

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Job

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1

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–

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\n\n

 

\n\n

 

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr
\n\t\t\t# 

\n\t\t\t		\n\t\t\t

Part-2:  WATER SUPPLY

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

 Qty.

\n\t\t\t		\n\t\t\t

Rate         (Rs.)

\n\t\t\t		\n\t\t\t

Installation        (Rs.)

\n\t\t\t
\n\t\t\t

2.1

\n\t\t\t		\n\t\t\t

Providing, fixing, jointing and testing Polypropylene Random (PPR) pipes, DADEX or approved equivalent, pressure pipe for cold/hot water as per DIN 8077-8078,PN-20 for pipes and DIN 16962,PN-25 for fittings (polyfusion welded joints) inside building  including fittings and specials (sockets, tees, elbows, bends, crosses, reducers, adaptor, plugs and union etc.) supported on walls or suspended from roof slab or run in chases including pipe hangers, supports, cutting and making good the chases and holes, complete in all respects.

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

25mm dia

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

210

\n\t\t\t		  
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

32mm dia

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

180

\n\t\t\t		  
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

40mm dia

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

100

\n\t\t\t		  
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

50 mm dia
\n\t\t\tContractor to Verified from LL site engineer

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

100

\n\t\t\t		  
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

2.2

\n\t\t\t		\n\t\t\t

Providing and installing ball valves of following nominal dia, DADEX/SCON/KITZ make or approved Equaivalent, including jointing, fitting, painting, testing, complete in all respects  to  match with PPR and PE pipes of following diameters.

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

32 mm

\n\t\t\t		\n\t\t\t

Nos.

\n\t\t\t		\n\t\t\t

6

\n\t\t\t		  
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

Part-3: SEWERAGE & DRAINAGE

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

3.1

\n\t\t\t		\n\t\t\t

Providing, laying, fixing and testing uPVC soil, waste, vent and rain water as per ISO 3633:1991 or equivalent BS specifications including uPVC fittings with solvent cement jointing or rubber ring joints,DADEX Or Approved Equivalent make as approved by the Engineer complete in all respects, including clamps, bends, tees, Y-tees, cowls, reducers, sleeves, clean out, waterproof sleeves, roof drain, etc., embedded in floors and walls, clamped to walls, suspended from slab (common hanger shall be used for pipe hanging and fiber glass tray under pipes), painted MS horizontal and vertical pipe hangers of approved design making requisite no. of holes and making good the same complete in all respect as per specifications and  drawings.

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

2" i.d

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

60

\n\t\t\t		  
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

3" i.d

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

185

\n\t\t\t		  
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

4" i.d

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

325

\n\t\t\t		  
\n\t\t\t

3.2

\n\t\t\t		\n\t\t\t

Providing, laying, fixing and testing floor drain (multifloor trap) uPVC including extension grating and stainless steel cover grating , P-trap best quality local make Porta or Approved Equivalent as approved Engineer, complete in all respect as per specifications and drawings.

\n\t\t\t		\n\t\t\t

Nos.

\n\t\t\t		\n\t\t\t

19

\n\t\t\t		  
\n\t\t\t

3.3

\n\t\t\t		\n\t\t\t

 Providing and fixing clean out with threads ferule fixed in pipe with the help of solvent, as shown on drawing, complete in all respects as per specifications and drawings.

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t		\n\t\t\t

 

\n\t\t\t
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

3" i.d

\n\t\t\t		\n\t\t\t

Nos.

\n\t\t\t		\n\t\t\t

2

\n\t\t\t		  
\n\t\t\t

 

\n\t\t\t		\n\t\t\t

4" i.d

\n\t\t\t		\n\t\t\t

Nos.

\n\t\t\t		\n\t\t\t

4

\n\t\t\t		  
\n\t\t\t

3.2

\n\t\t\t		\n\t\t\t

Supply, Installation, Testing of Grease Traps of Holding capacity 8 gallons (approx size= 12"X18"X12") including all accessories & fiitings required for its operation asper drawings,specifications & standards.

\n\t\t\t		\n\t\t\t

Nos.

\n\t\t\t		\n\t\t\t

4

\n\t\t\t		  
\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

Electrical Works

\n\n

C.1 – LV POWER DISTRIBUTION & PANELS

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr.

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

Qty

\n\t\t\t		\n\t\t\t

Unit Rate (PKR)

\n\t\t\t		\n\t\t\t

Amount (PKR)

\n\t\t\t
\n\t\t\t

1.01

\n\t\t\t		\n\t\t\t

Main LV Panel / MDB (Incoming from landlord meter, outgoing feeders to DBs; MCCB, MCBs, busbar, metering, enclosure, labels, complete)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

1.02

\n\t\t\t		\n\t\t\t

Lighting Distribution Boards (LDBs) – 3-phase, complete with MCBs, enclosure, labels

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

2

\n\t\t\t		  
\n\t\t\t

1.03

\n\t\t\t		\n\t\t\t

Power Distribution Boards (PDBs) – 3-phase, for sockets & equipment

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

2

\n\t\t\t		  
\n\t\t\t

1.04

\n\t\t\t		\n\t\t\t

AC Distribution Board (ACDB) – 3-phase, for HVAC circuits

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

1.05

\n\t\t\t		\n\t\t\t

Sub-main XLPE/PVC Armoured Cables from MDB to DBs, including terminations & cable trays (25–70mm², as per design)

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

1.06

\n\t\t\t		\n\t\t\t

Earth Pits (Chemical / GI plate type) with earth bus, test link, watering arrangement

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

3

\n\t\t\t		  
\n\t\t\t

1.07

\n\t\t\t		\n\t\t\t

Main Earthing & Bonding – GI strip/cable from pits to MDB/DBs & metallic equipment

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

1.08

\n\t\t\t		\n\t\t\t

Cable Trays & Ladder (for main routes above ceiling) including supports, hangers, accessories

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\n

 

\n\n

C.2 – LIGHTING SYSTEM

\n\n

Assumptions: SBFC requires modern office lighting (recessed panels + downlights), ~350–400 lux on workplane in public and office areas.

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr.

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

Qty

\n\t\t\t		\n\t\t\t

Unit Rate (PKR)

\n\t\t\t		\n\t\t\t

Amount (PKR)

\n\t\t\t
\n\t\t\t

2.01

\n\t\t\t		\n\t\t\t

2’×2’ Recessed LED Panel Lights, 36–40W, 600×600mm, 110–240V, PF>0.9, 50,000 hrs (main halls, offices, meeting room)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

100

\n\t\t\t		  
\n\t\t\t

2.02

\n\t\t\t		\n\t\t\t

6–8” Round LED Downlights, 12–18W (reception, corridors, tea point, waiting area accent)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

40

\n\t\t\t		  
\n\t\t\t

2.03

\n\t\t\t		\n\t\t\t

LED Strip / Cove Lighting (reception feature wall, signage areas) including drivers & accessories

\n\t\t\t		\n\t\t\t

Rft

\n\t\t\t		\n\t\t\t

100

\n\t\t\t		  
\n\t\t\t

2.04

\n\t\t\t		\n\t\t\t

Emergency LED Lights with built-in battery (3 hrs backup) – along exits and critical paths

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

20

\n\t\t\t		  
\n\t\t\t

2.05

\n\t\t\t		\n\t\t\t

Exit Signage – double-sided LED “EXIT” signs with pictogram

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

6

\n\t\t\t		  
\n\t\t\t

2.06

\n\t\t\t		\n\t\t\t

Lighting Control – switches, dimmers (where applicable), keypads, including wiring & boxes

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

2.07

\n\t\t\t		\n\t\t\t

Lighting Wiring – PVC insulated copper cables in conduits/trunking, junction boxes, accessories for complete lighting circuits

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\n

 

\n\n

C.3 – SMALL POWER & SOCKET OUTLETS

\n\n

Based on 15 counters, manager room, 9 officer tables, meeting room, reception, printers, pantry/tea point, IT rack, white goods & equipment.

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr.

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

Qty

\n\t\t\t		\n\t\t\t

Unit Rate (PKR)

\n\t\t\t		\n\t\t\t

Amount (PKR)

\n\t\t\t
\n\t\t\t

3.01

\n\t\t\t		\n\t\t\t

13A Twin Socket Outlets (general purpose across office, officers, meeting room, reception, IT room)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

100

\n\t\t\t		  
\n\t\t\t

3.02

\n\t\t\t		\n\t\t\t

Counter Power Boxes with integrated 2×13A sockets + data outlets (for facilitation counters)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

15

\n\t\t\t		  
\n\t\t\t

3.03

\n\t\t\t		\n\t\t\t

Dedicated 20A Socket Outlets for AC Indoor Units

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

12

\n\t\t\t		  
\n\t\t\t

3.04

\n\t\t\t		\n\t\t\t

Dedicated Power Points for Heavy Loads (photocopier, printers zone, tea point fridge, coffee machine, microwaves, water dispensers, server rack)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

20

\n\t\t\t		  
\n\t\t\t

3.05

\n\t\t\t		\n\t\t\t

Power Points for TV/LED Screens & Digital Signage (75” + 55” displays)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

10

\n\t\t\t		  
\n\t\t\t

3.06

\n\t\t\t		\n\t\t\t

Power Wiring – PVC insulated copper cables in conduits/trays for all socket circuits, including back boxes, accessories

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\n

C.4 – LOW-CURRENT SYSTEMS

\n\n

C.4.1 – Data & Voice Cabling

\n\n

(Active network equipment is covered under IT & Equipment BOQ; this section covers passive cabling & outlets.)

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr.

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

Qty

\n\t\t\t		\n\t\t\t

Unit Rate (PKR)

\n\t\t\t		\n\t\t\t

Amount (PKR)

\n\t\t\t
\n\t\t\t

4.01

\n\t\t\t		\n\t\t\t

Cat-6 UTP Data Outlets (RJ-45) – at counters, officers, manager, meeting room, reception, printers

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

60

\n\t\t\t		  
\n\t\t\t

4.02

\n\t\t\t		\n\t\t\t

Cat-6 UTP Voice/Telephone Outlets – at counters, officers, manager, meeting room, reception

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

30

\n\t\t\t		  
\n\t\t\t

4.03

\n\t\t\t		\n\t\t\t

Cat-6 UTP Cables – supply & pulling from outlets to IT rack (structured cabling) including labels, management

\n\t\t\t		\n\t\t\t

Box

\n\t\t\t		\n\t\t\t

12

\n\t\t\t		  
\n\t\t\t

4.04

\n\t\t\t		\n\t\t\t

24/48-Port Patch Panels Cat-6 (loaded) – for data & voice

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

4

\n\t\t\t		  
\n\t\t\t

4.05

\n\t\t\t		\n\t\t\t

Surface / Flush Mount Faceplates & Back Boxes for data/voice outlets

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

90

\n\t\t\t		  
\n\t\t\t

4.06

\n\t\t\t		\n\t\t\t

Cable Trunking / Raceways for low-current wiring (above ceiling / skirting)

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\n

C.4.2 – Fire Alarm System

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr.

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

Qty

\n\t\t\t		\n\t\t\t

Unit Rate (PKR)

\n\t\t\t		\n\t\t\t

Amount (PKR)

\n\t\t\t
\n\t\t\t

4.11

\n\t\t\t		\n\t\t\t

Addressable Fire Alarm Control Panel (2–4 loops) with battery backup

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

4.12

\n\t\t\t		\n\t\t\t

Addressable Smoke Detectors with bases

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

35

\n\t\t\t		  
\n\t\t\t

4.13

\n\t\t\t		\n\t\t\t

Addressable Heat Detectors (tea point, electrical/IT rooms, pantry)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

8

\n\t\t\t		  
\n\t\t\t

4.14

\n\t\t\t		\n\t\t\t

Manual Call Points (MCPs) with protective covers

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

10

\n\t\t\t		  
\n\t\t\t

4.15

\n\t\t\t		\n\t\t\t

Fire Alarm Sounder cum Beacon (audible + visual)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

15

\n\t\t\t		  
\n\t\t\t

4.16

\n\t\t\t		\n\t\t\t

Fire Alarm Cables (1.5mm² FRLS, 2/4-core) in conduits/trays

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\n

C.4.3 – Public Address (PA) / Voice Evacuation

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr.

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

Qty

\n\t\t\t		\n\t\t\t

Unit Rate (PKR)

\n\t\t\t		\n\t\t\t

Amount (PKR)

\n\t\t\t
\n\t\t\t

4.21

\n\t\t\t		\n\t\t\t

PA Amplifier / Mixer (sized for SBFC floor)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

4.22

\n\t\t\t		\n\t\t\t

Ceiling Speakers (uniformly distributed in public & office areas)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

30

\n\t\t\t		  
\n\t\t\t

4.23

\n\t\t\t		\n\t\t\t

Paging Microphone at Reception / Control Desk

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

2

\n\t\t\t		  
\n\t\t\t

4.24

\n\t\t\t		\n\t\t\t

Speaker Cables, terminations & controls

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\n

 

\n\n

 

"},{"id":"OP00418890","notice_type":"Invitation for Bids","noticedate":"01-Jan-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-01-12T00:00:00Z","submission_deadline_time":"15:00","project_ctry_name":"Pakistan","project_id":"P161402","project_name":"Competitive and Livable City of Karachi Project","bid_reference_no":"PK-SID-530223-GO-RFQ","bid_description":"SUPPLY, INSTALLATION, TESTING & COMMISSIONING OF PLANT & MACHINERY (HVAC SYSTEM & WHITE GOODS)","procurement_group":"GO","procurement_method_code":"RFQ","procurement_method_name":"Request for Quotations","contact_address":"FTC Building Karachi","contact_ctry_name":"Pakistan","contact_email":"behzadmemon@hotmail.com","contact_name":"Behzad Memon","contact_organization":"Sindh Investment Department","contact_phone_no":"0322-2736737","contact_web_url":"https://sindhinvestment.gos.pk/download","submission_date":"2026-01-01T00:00:00Z","notice_text":"

 

\n\n

 

\n\n

 

\n\n

REQUEST FOR QUOTATION

\n\n

(RFQ)

\n\n

 

\n\n

 

\n\n

 

\n\n

SUPPLY, INSTALLATION, TESTING & COMMISSIONING OF PLANT & MACHINERY (HVAC SYSTEM & WHITE GOODS)

\n\n

FOR SINDH BUSINESS FACILITATION CENTER (SBFC), CLIFTON – KARACHI

\n\n

 REF: No. PK-SID-530223-GO-RFQ

\n\n

 

\n\n

ISSUE DATE: 31.12.2025

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

 

\n\n

M/S ____________________

\n\n

 

\n\n
    \n\t
  1. The Government of Sindh (the Client) has received financing from World Bank (the Bank) in the form of a credit towards the cost of the Competitive and Livable City of Karachi (CLICK) Project. The Project Director, Project Implementation Unit, CLICK, Karachi, the implementing agency of the Client, intends to apply a portion of the proceeds of this credit to eligible payments under the Purchase Order / Contract for which this RFQ is issued.
    2. \n\t
  2. The Project Director, Project Implementation Unit – CLICK, now invites quotations from firm registered with the relevant tax authorities, for the Supply, Installation, Testing & Commissioning of Plant & Machinery (HVAC System & White Goods) for the Sindh Business Facilitation Centre (SBFC), Clifton – Karachi, as per scope of work and BOQ enclosed herewith.
    3. \n\t
  3. The deliverables must be completed within 8 weeks from the date of purchase/work order.
    4. \n\t
  4. The quoted rates must be inclusive of all applicable taxes and levies. However, in case SST / GST is applicable, it should be clearly mentioned separately in the quotation and on the Price Schedule.
    5. \n\t
  5. The received quotations will be evaluated as per the ‘RFQ’ method of procurement in accordance with the World Bank Procurement Regulations for IPF Borrowers 2020, available on the World Bank website.
    6. \n\t
  6. The quotation, along with complete details of the bidder’s profile, relevant renovation experience, and supporting documents, may be addressed and submitted to the office of the Project Director (PIU) – CLICK at the address given below, on or before 12th January 2026 by 03:00 PM.
    7. \n\t
  7. The quotation must remain valid for at least thirty (30) days from the date of submission.
    8. \n\t
  8. The deliverables against the required works shall be subject to inspection and approval of Senior Automation Specialist–CLICK.
    9. \n\t
  9. All payments will be made through crossed cheque within thirty (30) days of receipt of the Contractor’s invoice, duly supported with completion certificates verified by the Senior Automation Specialist–CLICK.
    10. \n\t
  10. Retention / Performance Security: @ 7.5% of the invoiced amount shall be retained as performance security till 29th May 2026. The retained amount will be released upon satisfactory performance duly verified by Senior Automation Specialist-CLICK.
    11. \n
\n\n

 

\n\n

 

\n\n

 

\n\n

Project Director (CLICK)

\n\n

Sindh Investment Department

\n\n

Government of Sindh

\n\n

Address: First Floor, Block B ,

\n\n

FTC Building, Shahra-e-Faisal, Karachi

\n\n

Telephone: +92-21-99207512-14

\n\n

 

\n\n

 

\n\n

 

\n\n

PLANT & MACHINERY (HVAC & GOODS)

\n\n

 

\n\n

SINDH BUSINESS FACILITATION CENTER (SBFC), CLIFTON – KARACHI

\n\n

 

\n\n

The Sindh Business Facilitation Center (SBFC) at Clifton is being developed as a modern, climate-controlled, investor-facing one-window facility. To support its operations, the premises require a reliable HVAC system and essential white goods and appliances (e.g. fridges, coffee machine, microwaves, water dispensers, LED screens, etc.) to serve staff, visitors and business clients.

\n\n

 

\n\n

The Firm will be responsible for the supply, installation, testing and commissioning of all HVAC plant and equipment, air distribution system, and white goods, as detailed in Annexure–B: Plant & Machinery (HVAC & White Goods) BOQ.

\n\n

OVERALL OBJECTIVE OF THE ASSIGNMENT

\n\n

 

\n\n

The overall objective of this assignment is to provide, install and commission a complete HVAC and white goods solution for SBFC Clifton that:

\n\n\n\n

3. SUB-OBJECTIVES

\n\n
    \n\t
  1. Design, size and supply HVAC equipment (indoor and outdoor units, refrigerant piping, controls) to meet the cooling load requirements of SBFC as per approved layout.
    2. \n\t
  2. Supply and install ducting, grills, diffusers and accessories (where applicable), or high-performance inverter-type units with proper air throw to all intended zones.
    3. \n\t
  3. Supply, install and commission white goods and equipment, such as fridges, coffee machine, microwaves, water dispensers and LED screens as per BOQ.
    4. \n\t
  4. Ensure proper electrical coordination, earthing and protections for all supplied equipment.
    5. \n\t
  5. Provide testing, commissioning reports, warranties and operation manuals.
    6. \n\t
  6. Provide training to designated SBFC / CLICK staff on operation and basic maintenance.
    7. \n\t
  7. Ensure compliance with Sindh government policies, safety norms and OEM standards.
    8. \n
\n\n

4. SCOPE OF WORK

\n\n

 

\n\n

The Firm shall be responsible for end-to-end supply & implementation of items included under Annexure–B: Plant & Machinery (HVAC & White Goods), which typically includes but is not limited to:

\n\n

 

\n\n

4.1 HVAC SYSTEM

\n\n\n\n

 

\n\n

4.2 GOODS & APPLIANCES

\n\n

 

\n\n

As per the quantities, models and specifications given in Annexure–B: Plant & Machinery (HVAC & Goods) BOQ, including but not limited to:

\n\n\n\n

 

\n\n

The Firm shall:

\n\n\n\n

 

\n\n

4.3 COORDINATION & INTERFACES

\n\n\n\n

 

\n\n

4.4 TESTING, COMMISSIONING & HANDOVER

\n\n\n\n

5. RISK MANAGEMENT, MONITORING & EVALUATION

\n\n\n\n

6. DELIVERABLES AND TIMELINES

\n\n

 

\n\n

From date of Contract signing

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr. No.

\n\t\t\t		\n\t\t\t

Deliverable

\n\t\t\t		\n\t\t\t

Timeline

\n\t\t\t
\n\t\t\t

1

\n\t\t\t		\n\t\t\t

Detailed Implementation Plan, Equipment Datasheets & Layout Confirmation

\n\t\t\t		\n\t\t\t

Within 1 week

\n\t\t\t
\n\t\t\t

2

\n\t\t\t		\n\t\t\t

Delivery of Major Equipment (HVAC units, fridges, coffee machine, LED screens, dispensers, microwaves)

\n\t\t\t		\n\t\t\t

Within 3 weeks

\n\t\t\t
\n\t\t\t

3

\n\t\t\t		\n\t\t\t

Installation of HVAC System (indoor & outdoor units, piping, controls, drains)

\n\t\t\t		\n\t\t\t

Within 6 weeks

\n\t\t\t
\n\t\t\t

4

\n\t\t\t		\n\t\t\t

Installation & Hook-up of White Goods & Appliances

\n\t\t\t		\n\t\t\t

Within 7 weeks

\n\t\t\t
\n\t\t\t

5

\n\t\t\t		\n\t\t\t

Testing, Commissioning, Training & Final Handover

\n\t\t\t		\n\t\t\t

Within 8 weeks

\n\t\t\t
\n\n

7. DURATION OF ASSIGNMENT

\n\n

 

\n\n

The total duration of the assignment shall be eight (8) weeks from the date of Contract signing, subject to site readiness. The Firm shall plan resources and supply chain accordingly.

\n\n

PRICE SCHEDULE

\n\n

 

\n\n

 

\n\n

CCTV System

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr.

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

Qty

\n\t\t\t		\n\t\t\t

Unit Rate (PKR)

\n\t\t\t		\n\t\t\t

Amount (PKR)

\n\t\t\t
\n\t\t\t

4.31

\n\t\t\t		\n\t\t\t

IP CCTV Cameras (Indoor, 4MP, fixed dome/bullet) – at entrances, counters hall, corridors, critical areas

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

24

\n\t\t\t		  
\n\t\t\t

4.32

\n\t\t\t		\n\t\t\t

Network Video Recorder (NVR), 16/32-channel with storage for min. 30 days

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

4.33

\n\t\t\t		\n\t\t\t

CCTV Monitor 32” LED for security viewing

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

4.34

\n\t\t\t		\n\t\t\t

CCTV Cabling – Cat-6 or special CCTV cable, conduits, connectors

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\n

HVAC (AIR-CONDITIONING & VENTILATION)

\n\n

 

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr.

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

Qty

\n\t\t\t		\n\t\t\t

Unit Rate (PKR)

\n\t\t\t		\n\t\t\t

Amount (PKR)

\n\t\t\t
\n\t\t\t

5.01

\n\t\t\t		\n\t\t\t

2.0 Ton Inverter Cassette Units (ceiling-mounted) for main facilitation hall & open areas (incl. indoor + outdoor units)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

6

\n\t\t\t		  
\n\t\t\t

5.02

\n\t\t\t		\n\t\t\t

1.5 Ton Inverter Wall-Mounted Split Units for manager room, meeting room, IT/server room, back office zones

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

6

\n\t\t\t		  
\n\t\t\t

5.03

\n\t\t\t		\n\t\t\t

Refrigerant Piping (copper insulated) for all AC units, including fittings, supports, sleeves

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

5.04

\n\t\t\t		\n\t\t\t

Condensate Drain Piping (PVC) routed to suitable points, with insulation where required

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

5.05

\n\t\t\t		\n\t\t\t

AC Power Wiring (from ACDB to indoor/outdoor units) including isolators & breakers

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

5.06

\n\t\t\t		\n\t\t\t

Fresh Air / Ventilation Fans (if required for internal rooms)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

4

\n\t\t\t		  
\n\t\t\t

5.07

\n\t\t\t		\n\t\t\t

Exhaust Fans for Toilets and Tea Point (ceiling/wall type, ducts where required)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

10

\n\t\t\t		  
\n\t\t\t

5.08

\n\t\t\t		\n\t\t\t

Testing, Balancing & Commissioning of HVAC System (all units, controls, performance tests, training)

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\n

TESTING, COMMISSIONING & DOCUMENTATION

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Sr.

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

Qty

\n\t\t\t		\n\t\t\t

Unit Rate (PKR)

\n\t\t\t		\n\t\t\t

Amount (PKR)

\n\t\t\t
\n\t\t\t

6.01

\n\t\t\t		\n\t\t\t

Testing & Commissioning of Electrical Systems (insulation tests, continuity, DB schedules, labeling)

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

6.02

\n\t\t\t		\n\t\t\t

Integrated Testing of Fire Alarm, PA and Emergency Lighting

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

6.03

\n\t\t\t		\n\t\t\t

As-Built Drawings (AutoCAD/PDF) for Electrical, Low Current & HVAC Systems

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

6.04

\n\t\t\t		\n\t\t\t

O&M Manuals and Staff Training Sessions (Electrical, Low Current & HVAC)

\n\t\t\t		\n\t\t\t

Lot

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\n

 

\n\n

B. GOODS & APPLIANCES

\n\n

 

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

S. No.

\n\t\t\t		\n\t\t\t

Item Code

\n\t\t\t		\n\t\t\t

Description

\n\t\t\t		\n\t\t\t

Unit

\n\t\t\t		\n\t\t\t

Qty

\n\t\t\t		\n\t\t\t

Unit Rate (PKR)

\n\t\t\t		\n\t\t\t

Amount (PKR)

\n\t\t\t
\n\t\t\t

19

\n\t\t\t		\n\t\t\t

WG-01

\n\t\t\t		\n\t\t\t

Full Height Single Door Fridge (Haier/Dawlance)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

2

\n\t\t\t		  
\n\t\t\t

20

\n\t\t\t		\n\t\t\t

WG-02

\n\t\t\t		\n\t\t\t

Commercial Coffee Machine (NESCAFÉ / LG)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

1

\n\t\t\t		  
\n\t\t\t

21

\n\t\t\t		\n\t\t\t

WG-03

\n\t\t\t		\n\t\t\t

Microwave Oven – 25 Litre

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

2

\n\t\t\t		  
\n\t\t\t

22

\n\t\t\t		\n\t\t\t

WG-04

\n\t\t\t		\n\t\t\t

Water Dispenser – Hot & Cold (Top Bottle)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

3

\n\t\t\t		  
\n\t\t\t

23

\n\t\t\t		\n\t\t\t

WG-05

\n\t\t\t		\n\t\t\t

55” LED 4K Screens (Sony/Samsung/LG/TCL)

\n\t\t\t		\n\t\t\t

No

\n\t\t\t		\n\t\t\t

5

\n\t\t\t		  
\n\n

 

\n\n

 

\n\n

Add Taxes (if any):

\n\n\n\n

 

\n\n

GRAND TOTAL VALUE INCLUDING ALL TAXES: PKR __________________

\n\n

 

\n\n

 

\n\n

UNDERTAKING TO BE SIGNED BY THE BIDDER

\n\n

 

\n\n

We hereby declare that:

\n\n

 

\n\n

(a) All the information and statements made in this Proposal are true and we accept that any misinterpretation or misrepresentation contained in this Proposal may lead to our disqualification by the Client and/or may be sanctioned by the Bank.

\n\n

 

\n\n

(b) This Proposal shall be valid for 30 days from the date of submission.

\n\n

 

\n\n

(c) We have no conflict of interest.

\n\n

 

\n\n

(d) We confirm our understanding of our obligation to abide by the Bank’s policy in regard to corrupt and fraudulent practices.

\n\n

 

\n\n

(e) We undertake to observe the laws against fraud and corruption, including bribery, in force in Pakistan.

\n\n

 

\n\n

(f) Our Proposal is binding upon us and subject to any modifications resulting from the Contract negotiations.

\n\n

 

\n\n

(g) We undertake, if our Proposal is accepted and the Contract is signed, to initiate the Works related to the assignment no later than 10 days from the date of work/purchase order.

\n\n

 

\n\n

(h) We understand that CLICK-SID is not bound to accept any Proposal that CLICK-SID receives.

\n\n

 

\n\n

(i) We have fully understood the required scope of works, specifications, BOQs and other conditions of this RFQ document and the contents of the draft work/purchase order.

\n\n

 

\n\n

(j) We confirm that we have the technical competence, relevant experience and management capacity to execute HVAC and white goods supply, installation and commissioning with total quality and within the stipulated time.

\n\n

 

\n\n

 

\n\n

Authorized Signature (in full and initials): __________________________

\n\n

 

\n\n

Name and Title of Signatory: ______________________________________

\n\n

 

\n\n

Name of Company: _____________________________________________

\n\n

 

\n\n

Date: ___________________

\n\n

 

\n\n

 

\n\n

 

"},{"id":"OP00416142","notice_type":"Request for Expression of Interest","noticedate":"16-Dec-2025","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-01-07T00:00:00Z","submission_deadline_time":"09:30","project_ctry_name":"China","project_id":"P162178","project_name":"China Food Safety Improvement Project","bid_reference_no":"GDCS-008","bid_description":"This project, by hiring a third-party service provider, provides comprehensive professional services and training for the implementation of financial risk sharing mechanisms at all levels of the project.","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"135 Xianlie Dong Road, Guangzhou","contact_ctry_name":"China","contact_email":"nynct_ncpzx_zhangsh@gd.gov.cn","contact_name":"Shuheng Zhang","contact_organization":"Guangdong Provincial Center of Agro-product Safety and Quality","contact_phone_no":"020-87590235","submission_date":"2025-12-16T00:00:00Z","notice_text":"

Request for Expression of Interests

\n\n

 

\n\n

Country：People's Republic of China

\n\n

Project Name: IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project

\n\n

Numbers: 9213-CN

\n\n

Financial Risk Sharing Mechanism Project Third-Party Service Institutions

\n\n

Contract Number: GDCS-008

\n\n

 

\n\n

The Government of the People's Republic of China has obtained a loan from the International Bank for Reconstruction and Development (IBRD) to improve food safety management at the national and sub-national levels, and to reduce food safety risks in certain value chains. The project is implemented by the State Administration for Market Regulation (SAMR), Ministry of Agriculture and Rural Affairs (MARA), Guangdong Province, and Shandong Province (Yantai City).

\n\n

As part of the project, Guangdong Province plans to establish a financial risk-sharing mechanism, using $40 million from the Bank loan funds to set up a financial risk compensation fund pool (hereinafter referred to as the "Fund Pool"), aimed at specifically enhancing the quality and safety control levels across the full value chain of agricultural products and pre-cooked food industries such as vegetables, lychee, pigs, and aquatic products in the project area, and addressing the challenges of difficult and expensive financing faced by new types of agricultural operators, rural collective economic organizations, and farmers (hereinafter referred to as the "Implementing Entities"). The project initially focuses on four industries—vegetables, lychee, pigs, and aquatic products—as well as the pre-cooked food industry in five cities: Guangzhou, Foshan, Huizhou, Jiangmen, and Zhaoqing, while also considering other industries.

\n\n

This contract utilizes World Bank loan funds to purchase third-party service institutions for the financial risk-sharing mechanism project (hereinafter referred to as the "Third-Party Service Institutions"), to provide services for the orderly and compliant lending and risk compensation work of cooperating financial institutions, and to assist in the establishment and management of the project database. The contract implementation period is 36 months, with an estimated total input of 210 person-months. The anticipated start date of the task is July 1, 2025. For a detailed task outline, please refer to the attachment (Note: Please contact the Procurement Agent for the attachments of the task outline).

\n\n

Guangdong Provincial Center for Agricultural Product Quality Safety (Guangdong Green Food Development Center) is now inviting qualified and interested service institutions to provide third-party services for the financial risk-sharing mechanism project.

\n\n

A. Scope and Content of the Consulting services

\n\n

1. Responsible for drafting detailed management methods, operation manuals, loan usage standards, risk prevention, and emergency management operation guidelines, etc., providing and operating the information management platform for the financial risk-sharing mechanism project;

\n\n

2. Assist in the selection of financial institutions;

\n\n

3. Assist in establishing and managing the project database;

\n\n

4. Responsible for accepting financing reports, reviewing the financing projects applied for by financial institutions, and ensuring that the financing projects included in the risk protection scope meet the project requirements;

\n\n

5. Responsible for verifying and summarizing the loan data reported by financial institutions in accordance with project regulations, and establishing accounting books;

\n\n

6.  Responsible for accepting, reviewing, and summarizing the compensation application materials submitted by financial institutions, establishing accounting books, verifying whether the borrower is indeed unable to fulfill their loan repayment obligations, and reporting to the Provincial Department of Agriculture and Rural Affairs;

\n\n

7. Responsible for summarizing the non-performing loans that have been approved by the Provincial Department of Agriculture and Rural Affairs, establishing accounting books, and urging financial institutions to promptly recover the reported non-performing loans before the distribution of compensation funds.

\n\n

8. Responsible for summarizing the non-performing loans that have received compensation funds, establishing accounting books, and urging financial institutions to fully fulfill their recovery and collection obligations, and promptly return the recovered collection and disposal funds to the fund pool.

\n\n

9. Responsible for summarizing the return of recovery and disposal funds for non-performing loans from financial institutions and establishing accounting books.

\n\n

10. Responsible for supervising whether the loan funds of the implementing entities are used in accordance with project regulations.

\n\n

11. Responsible for monthly summary and reporting to the Provincial Department of Agriculture and Rural Affairs on cooperation with financial institutions, the operating status of project entities, and the use of risk compensation funds, etc..

\n\n

12. Provide relevant materials for this project in a timely manner as required by the Provincial Department of Agriculture and Rural Affairs.

\n\n

13. Assist the Provincial Department of Agriculture and Rural Affairs in assessing financial institutions and cooperate with the World Bank and other related departments for audit and supervision work.

\n\n

 

\n\n

B. Criteria for Shortlist Evaluation

\n\n

(1) Legally registered institutions with the capability to independently bear civil liability, operating in a standardized manner, possessing good business reputation, and having a sound financial and accounting system (Note: please provide ① a copy of the Business License, ② company profile,③ a Letter of Commitment affirming sound commercial reputation (the format of the Letter of Commitment may be self-drafted), and④ the audited financial report for the year 2024);

\n\n

(2) Successfully implemented at least two contracts for consultation services in the fields of agricultural and rural finance, food safety finance, financial risk sharing, financial guarantee management, financial risk analysis, and training, with an annual service fee of no less than 1.35 million yuan per contract (Note: please provide copies of supporting documents, including:⑤ key contract pages (which should reflect the contract name, scope of services, contract value, the page with signatures and seals of parties).

\n\n

(3) Required Personnel Profiles

\n\n\n\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\t\n\t\t\t\n\t\t\t\n\t\t\n\t\n
\n\t\t\t

Field of Expertise

\n\t\t\t		\n\t\t\t

Number of People

\n\t\t\t
\n\t\t\t

Key Experts

\n\t\t\t
\n\t\t\t

1

\n\t\t\t		\n\t\t\t

Project Manager

\n\t\t\t		\n\t\t\t

1

\n\t\t\t
\n\t\t\t

2

\n\t\t\t		\n\t\t\t

Deputy Project Manager

\n\t\t\t		\n\t\t\t

1

\n\t\t\t
\n\t\t\t

3

\n\t\t\t		\n\t\t\t

Finance Expert

\n\t\t\t		\n\t\t\t

2

\n\t\t\t
\n\t\t\t

4

\n\t\t\t		\n\t\t\t

Financial Expert

\n\t\t\t		\n\t\t\t

1

\n\t\t\t
\n\t\t\t

5

\n\t\t\t		\n\t\t\t

Food/Agricultural Product Quality Safety Management Expert (can be outsourced)

\n\t\t\t		\n\t\t\t

2

\n\t\t\t
\n\t\t\t

Non-key Experts

\n\t\t\t
\n\t\t\t

1

\n\t\t\t		\n\t\t\t

Administrator

\n\t\t\t		\n\t\t\t

3

\n\t\t\t
\n\t\t\t

Total

\n\t\t\t		\n\t\t\t

10

\n\t\t\t
\n\n

Key experts will not be evaluated during the shortlist stage; however, the proposal's compliance with the required personnel profiles and service level expectations will be assessed.

\n\n

Interested consultants shall submit the information and documents specified in B. Criteria for Shortlist Evaluation, to demonstrate their qualifications and capability to perform the consulting services. The submission shall also include the contact details (e.g., address, telephone number, and e-mail address) of the consultant's contact.

\n\n

Interested consultant should pay attention to the provisions concerning conflict of interest in the Procurement Regulations for Investment Project Financing (IPF) Borrowers (November 2020) (see: www.worldbank.org).

\n\n

Consultant may submit expressions of interest jointly with other firms to enhance their qualifications, but such collaboration shall be clearly indicated as being in the form of a consortium and/or subcontracting. If a consortium is chosen and subsequently selected, all parties to the consortium shall bear joint and several liabilities for the entire contract. In the case of joint venture, each of the members of the joint venture must be reasonably strong on their own to carry out the assignment in the event the other members of the JV withdraw.  

\n\n

The project will be selected in accordance with the Quality and Cost-Based Selection (QCBS) method specified in the Procurement Regulations.

\n\n

This Request for Expressions of Interest for consulting services is published on the China Tendering and Bidding Public Service Platform World Bank Section (https://bulletin.cebpubservice.com/bank/index.html) and China Procurement and Bidding Network (https://www.chinabidding.cn/).

\n\n

      Further information may be obtained from the Procurement Agent between December XX, 2025 and December XX, 2025 from 9:00 to 11:30 AM and 13:00 to 17:00 PM (Beijing time, excluding holidays).

\n\n

Expressions of Interest and related supporting documents (such as company profile, performance materials, brief service proposal, relevant personnel qualifications, etc.) must be delivered in written form (by hand delivery, mail, fax, or email, one original and four copies in English and Chinese; the original and copies should be identical; in case of discrepancy, the English original shall prevail) and must be received by 9:30 AM on December XX, 2025, at the address: XX, 6th Floor, Guangren Building, No. 1 Guangren Road, Guangzhou, China, Attn: Ms. Guo; Tel: 010-87945198-503/504; E-mail: guoying@ck.citic.com; zhangfan@ck.citic.com. Consultants intending to submit via mail, fax, or email are requested to contact the Tendering Agent for confirmation first.

\n\n

       Client: Guangdong Provincial Center for Agri-Product Quality Safety (Guangdong Green Food Development Center)

\n\n

Contact Person: Mr. Liu

\n\n

Address: No. 135, Xianlie East Road, Tianhe District, Guangzhou City, Guangdong Province

\n\n

Postal Code: 510230

\n\n

Phone: 020-37288944

\n\n

Email: nynct_ncpzx_zhangsh@gd.gov.cn

\n\n

 

\n\n

Procurement Agent: CITIC International Tendering Co., Ltd.

\n\n

Contact Person: Ms. Guo and Mr. Zhang  

\n\n

Address: Room 1811, 18th Floor, Building 59, East 3rd Ring Middle Road, Chaoyang District, Beijing

\n\n

Postal Code: /

\n\n

Phone: 010-87945198-503/504  

\n\n

Fax: /  

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Email: guoying@ck.citic.com; zhangfan@ck.citic.com

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Attachment: IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project Task Outline for Third-Party Consulting Services for Financial Risk-Sharing Mechanism Project

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Attachment 1:

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IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project

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Task Outline for Third-Party Consulting Services for Financial Risk-Sharing Mechanism Project

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Provided Services

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Third-party Services for the Financial Risk-Sharing Mechanism Project

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Contract Duration

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The term of the contract is 36 months. According to the contract stipulations, the client will assess the performance of the third-party service institution every 12 months

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Contract Duration

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Guangzhou, Foshan, Huizhou, Zhaoqing, and Jiangmen - five cities

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Client

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Guangdong Provincial Center for Agricultural Product Quality Safety (Guangdong Green Food Development Center)

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I. Project Background

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  1. Brief Introduction
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In order to thoroughly implement the decisions and arrangements of the Central Committee of the Communist Party of China and the State Council on strengthening food safety work, to accelerate the improvement of food quality and safety levels, and to promote the innovative development of the food industry. Following a request from the Chinese government, the World Bank's Board of Executive Directors approved a loan of $400 million to China's Food Safety Demonstration Project in March 2021. The loan is intended to assist China in strengthening food safety management at the national and local levels and reducing safety risks in the food value chain. The project is led by the State Administration for Market Regulation and the Ministry of Agriculture and Rural Affairs, with Shandong and Guangdong as pilot provinces, among which Guangdong Province received a loan amount of $260 million. In December 2023, the Ministry of Finance of China officially signed the loan agreement for the China Food Safety Demonstration Project with the World Bank, which officially came into effect in March 2024.

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The Guangdong project includes four components: (1) the construction of agricultural product quality safety supervision mechanisms; (2) the construction of agricultural product quality safety supervision capabilities; (3) the construction of full value chain improvement projects for agricultural products; and (4) the construction of project implementation management and performance evaluation mechanisms.

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Third part of the project focusing on the construction of the full value chain enhancement for agricultural products will assist family farms, cooperatives, small and medium-sized agricultural enterprises, leading companies, e-commerce firms, distribution and logistics service providers, and food business operators, in supporting food safety improvement demonstrations along the selected value chains. In addition to direct investment for facility upgrades, this part of the project will also utilize credit lines and risk-sharing mechanisms through participating financial institutions to facilitate borrowers' access to food safety credit and establish incentives for borrowers to meet agricultural product quality safety and food safety standards.

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The innovative aspect of the project in Guangdong Province is the establishment of a financial risk-sharing mechanism. The province plans to use World Bank loan funds to set up a risk fund pool, targeting the enhancement of the quality and safety control levels across the full value chain of agricultural products such as vegetables, lychee, pigs, aquatic products, and pre-cooked food industries within the project area. This initiative aims to solve the problem of difficult and expensive financing for improving agricultural product quality safety. The Guangdong Project Office has actively communicated with potential participating financial institutions, and they have expressed their willingness to provide loan funds for value chain borrowers to improve food safety. However, they hope to establish a financial risk-sharing mechanism that can facilitate financing for implementing entities by reducing collateral requirements or transferring and dispersing their risks. In the medium to long term, this will reduce the loan risks for food safety investments and increase financing channels for value chain participants.

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(II) Financial Risk-Sharing Mechanism

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Guangdong Province will focus on improving the quality safety of agricultural products in the value chains of pigs, aquatic products, lychee, and vegetables, and promote an increase in agricultural quality safety credit for borrowers, especially family farms, cooperatives, and small and medium-sized enterprises, by establishing a financial risk-sharing mechanism. This mechanism will utilize $40 million in World Bank funding to establish a risk fund pool for agricultural product quality safety. By means of credit enhancement and risk compensation, it will motivate banks and leverage financing from participating financial institutions, specifically for the quality and safety enhancement of the full value chain enterprises and farmers involved in pigs, aquatic products, lychee, and vegetables, effectively addressing the challenges of difficult and expensive financing for agricultural enterprises (farmers). The financial risk-sharing mechanism will be managed by the Provincial Project Office, with the day-to-day management entrusted to a third-party service institution.

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1、Guiding Principles

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The financial risk-sharing mechanism will take into account the World Bank's principles on credit guarantee programs and cover the governance, management, administration, sustainability, and monitoring of the financial risk-sharing mechanism. The following principles are most relevant to the type of financial risk-sharing mechanism designed for this project:

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1.Credit guarantee programs should be adequately funded to achieve their policy objectives (Principle 2).

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2.Credit guarantee programs should have sound management, internal controls, and risk management systems (Principles 6, 7, and 8)

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3.Credit guarantee programs should adopt clearly defined and transparent eligibility and qualification criteria for lenders and credit instruments, reflecting the balance between the scope of services, additionality, and financial sustainability (Principles 9 and 10).

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4.The guarantees issued should be partial guarantees, thereby providing incentives for lenders to assess risks prudently and correctly (Principle 11)

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5.Credit guarantee programs should adopt transparent and favorable risk-based pricing policies to ensure the financial sustainability of the guarantee program (Principle 12).

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6.The claims management process should be efficient, well-documented, and transparent, providing incentives for the recovery of loan losses (Principle 13)

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7.Credit guarantee programs should accept financial reporting (Principle 14).

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8.The performance of credit guarantee programs should be regularly evaluated, particularly their outreach, additionality, and financial sustainability (Principle 16).

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2. Available Funds under the Financial Risk-Sharing Mechanism

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The project will establish a $40 million risk-sharing fund pool for cooperating financial institutions to leverage their support for the compliant project construction of targeted entities and to compensate for the principal losses of cooperating financial institutions. It is anticipated that this risk fund will reduce the risk exposure of participating financial institutions through the financial risk-sharing mechanism arrangements, thereby increasing the motivation of cooperating financial institutions to provide funding for activities aimed at improving agricultural product quality safety. The total credit loan amount for large enterprises in this project database will not exceed 40%, with the remaining 60% to support other new types of agricultural operators, rural collective economic organizations, and farmers to meet their financing needs for acquiring fixed assets and working capital.

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II. Purpose of Services

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The project aims to engage a third-party service institution to provide comprehensive professional services and training for the Guangdong Provincial Department of Agriculture and Rural Affairs and various project implementation units in the implementation of the financial risk-sharing mechanism. This ensures compliance with the regulations of the World Bank and the Chinese government, smooth implementation of the financial risk-sharing mechanism, and the security of funds. It is anticipated that the mechanism will leverage financial institutions to provide loans to 2,000 enterprises (organizations, farmers), effectively addressing the challenges of difficult and expensive financing for the enhancement of agricultural product quality safety.

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III. Scope and Service Time of Services

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(1) Scope of Services

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The project initially focuses on five cities: Guangzhou, Foshan, Huizhou, Jiangmen, and Zhaoqing, with an emphasis on four industries—vegetables, lychee, pigs, and aquatic products—as well as the pre-cooked food industry, while also considering other industries.

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The scope of supported activities is primarily aimed at helping implementing entities meet technical solutions for agricultural product quality and food safety standards, typically clean, green, and blue solutions (including low-carbon, climate-resilient plans), from farm to table, covering various stages of the entire value chain of production, processing, marketing, distribution, and consumption across different industries. Investments unrelated to the enhancement of agricultural product quality safety and those requiring land acquisition or resettlement of residents are not supported. The supported entities plan to support no fewer than 2,000 entities, with large enterprises (referring to those with an annual operating income of 200 million yuan or more) receiving no more than 40% of the total credit loans, and the remaining 60% focusing on supporting other new types of agricultural operators, rural collective economic organizations, and farmers.

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Implementing entities within the agricultural product quality safety financial risk-sharing institution's project database must not have had any major safety production accidents or environmental pollution accidents in the past two years, must not be included in the abnormal business directory, must not have any illegal or disciplinary actions by the main responsible person, must not be included in the list of defaulters, and must commit to providing unconditional access to agricultural product quality safety-related data and information to the Provincial Department of Agriculture and Rural Affairs.

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(II) Service Time

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The implementation period of this contract is 36 months, calculated from the date of signing the agreement.

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IV. Service Content

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The third-party service institution provides full-process services for this project. The specific services include, but are not limited to:

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1.Assist in formulating detailed management methods, operation manuals, loan usage standards, risk prevention, and emergency management operation guidelines for the financial risk-sharing mechanism, which will be reviewed and published by the Guangdong Provincial Department of Agriculture and Rural Affairs; provide and operate the information management platform for the financial risk-sharing mechanism project.

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2.Assist in the selection of cooperating financial institutions, including drafting the technical sections of bidding documents;

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3.Assist in establishing and managing the project database, including providing an information management module for the project database, and assisting in the promotion, collection, review, evaluation, and management of implementing entities in accordance with the "Financial Risk-Sharing Mechanism Project Database Management Regulations";

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4.Be responsible for accepting financing reports, reviewing financing projects applied for by financial institutions, and ensuring that financing projects included in the risk protection scope meet the requirements of this project;

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5.Be responsible for verifying and summarizing loan data reported by financial institutions in compliance with the regulations of this project, and establishing an account book;

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6.Be responsible for accepting, reviewing, and summarizing compensation application materials submitted by financial institutions, establishing an account book, verifying whether borrowers are indeed unable to fulfill their loan repayment obligations, and reporting to the Provincial Department of Agriculture and Rural Affairs;

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7.Be responsible for summarizing non-performing loans that have been approved by the Provincial Department of Agriculture and Rural Affairs, establishing an account book, and urging financial institutions to promptly recover the reported non-performing loans before the distribution of compensation funds according to the account book.

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8.Responsible for summarizing non-performing loans that have received compensation funds, establishing an account book, and urging financial institutions to fully fulfill their recovery and collection obligations based on the account book, ensuring the timely return of recovered collection and disposal funds to the fund pool;

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9.Responsible for summarizing the return of recovery and disposal funds for non-performing loans from financial institutions and establishing an account book;

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10.Responsible for guiding and supervising whether the use of loan funds by implementing entities complies with the regulations of this project; guiding implementing entities to strengthen risk management, improve investment benefits, and enhance risk resistance capabilities;

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11.Responsible for summarizing and reporting to the Provincial Department of Agriculture and Rural Affairs on a monthly basis the cooperation status with financial institutions, the operational status of loan entities in the project database, and the use of risk compensation funds, etc.;

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12.Provide relevant materials for this project in a timely manner as required by the Provincial Department of Agriculture and Rural Affairs;

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13.Assist the Provincial Department of Agriculture and Rural Affairs in assessing financial institutions and cooperate with the World Bank and other related departments for audit and supervision work.

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V. Expected Objectives

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The project duration is 36 months. Within this scope of responsibility, it is anticipated that by the end of the project, potential participating financial institutions will be encouraged to provide funding for qualified beneficiaries' compliant projects through the utilization of the financial risk-sharing mechanism, thereby increasing their loan portfolios to improve agricultural product quality safety in specific value chains.

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The "Financial Risk-Sharing Mechanism Implementation Manual" serves as the procedural document guiding the mechanism. The third-party service institution should regularly collect and provide relevant data to the PMO; when necessary, assist project monitoring and evaluation personnel in verifying the data.

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VI. Deliverables and Timeframes

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The third-party service institution will provide semi-annual and annual reports (in Chinese and English) to the PPMO on the implementation of the financial risk-sharing mechanism.

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  1. The deliverables include, but are not limited to, the following information:
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  1. The number of entities in the project database;
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  2. The number of guarantees issued;
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  3. The loan amount under guarantees;
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  4. The investment returns of potential participating financial institutions;
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  5. The number of risk compensations issued and the amount of funds;
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  6. The funds for the recovery and disposal of non-performing loans by potential participating financial institutions.
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  7. Basic information of the borrowers: The project name of the venture investment activities undertaken by the borrowers, the amount of borrowing, contact information, geographical location, and a brief description, etc.;
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  8. Any other matters related to the operation of the guarantee program.
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Note: The third-party service institution reports to the Leading Group of the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) PLG and is subject to the supervision of the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) PMO and the World Bank Project Management Group.

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  1. Delivery Time of Results
    \n\t(1) The semi-annual report on the implementation of the financial risk-sharing mechanism shall be prepared and submitted to the Provincial World Bank Office for review before August 1st of each year and February 1st of the following year.
    \n\t(2) The annual report on the implementation of the financial risk-sharing mechanism shall be prepared and submitted to the Provincial World Bank Office for review before March 1st of the following year.
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Content

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Copies

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Submission Time

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Reporting Entity

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Semi-annual report

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2

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August 1st ;

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February 1st of the following year

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Provincial World Bank Office

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Annual report

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1

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March 1st of the following year

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Provincial World Bank Office

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VII. Response Time

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The response time of the third-party consulting service institution shall not exceed 24 hours.

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VIII. Qualification Requirements for the Third-Party Service Institution

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(1) Possess the ability to independently bear civil liability; have a good business reputation and a sound financial and accounting system; have the necessary equipment and professional technical capabilities to fulfill the contract; have a good record of paying taxes and social security funds in accordance with the law. There should be no significant violations of the law, no adverse records, no negative social impact, and no serious complaints from project owners in similar work tasks;

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(2) Have experience and performance in consulting services in fields such as agricultural and rural finance, food safety finance, financial risk sharing, financial guarantee management, and financial risk analysis and training;

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(3) Be familiar with the local conditions of the service area.

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(4) Consulting firms may submit letters of interest jointly with other companies to enhance their qualifications, but they should clearly indicate that such a joint submission is in the form of a consortium and/or subcontracting. If a consortium form is selected, and if appointed, each member of the consortium shall jointly and severally be liable for the entire contract.

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Ⅸ.Staff Requirements

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Position

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Number of people

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Qualification Requirements

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A：Key Experts

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Project Manager

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1

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a）General Qualifications:

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i)Bachelor's degree or above, with over 15 years of experience in the financial industry;

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ii）Holding an associate senior or higher professional title;

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iii)Possess a qualification certificate for the banking or securities industry.

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b）Relevant Work Experience:

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i)Experience in serving as a project leader, project manager, or deputy manager in the financial industry;

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ii)Experience in bank credit or guarantee management;

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iii)Experience in financial services for agriculture and rural areas or small and medium-sized enterprise financial services in China.

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c)Priority will be given to project managers who meet one of the following conditions:

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I)Experience in cooperating with international financial organizations such as the World Bank or the Asian Development Bank;

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ii）Over 10 years of experience in the banking industry;

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iii）Experience in integrated agricultural business management or investment;

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iv）Experience in managing credit and microcredit guarantees;

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v）Experience in leading or participating in more than 3 financial industry audit, regulatory services, or risk review projects.

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Deputy Project Manager

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1

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a）General Qualifications:

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i)Over 10 years of experience in the financial industry or guarantee management;

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b）Adaptability to Work:

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i)Experience in managing financial risk-sharing mechanisms in China;

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ii)Experience in serving as a project leader, project manager, or deputy manager for projects in the financial industry or guarantee management.

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Finance Expert

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2

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a）General Qualifications:

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Over 10 years of experience in financial industry projects.

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b）Adaptability to Work:

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i)Experience in serving as a project leader, project manager, deputy project manager, or project-related expert for projects in the financial industry or guarantee management.

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ii)Experience in financial services for agriculture and rural areas or small and medium-sized enterprise financial services in China.

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Financial Expert

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1

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a）General Qualifications:

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i) Bachelor's degree or above, with the qualification of certified public accountant or the title of senior accountant in China, over 10 years of relevant work experience.

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b）Adaptability to Work:

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i)Experience in leading or participating in financial or audit projects in the financial industry in China.

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Food/Agricultural Product Quality Safety Management Expert (can be outsourced)

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2

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a）General Qualifications:

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i)A senior professional title and over 10 years of experience in food/agricultural product quality safety management.

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b）Adaptability to Work:

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i)Experience in serving as a project leader, project manager, deputy project manager, or project-related expert for food/agricultural product quality safety management projects;

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ii）Familiar with the food/agricultural product quality safety situation in Guangdong.

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Key Experts

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Subtotal

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7

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B：Non-Key Experts

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Administrator

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3

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a）General Qualifications:

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i) Bachelor's degree or above, majoring in finance/accounting/audit/financial management.

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b）Adaptability to Work:

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i)Over 3 years of experience in finance/accounting/audit/financial management/guarantee management/project management consulting projects.

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Non-Key Experts

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Subtotal

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3

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C：Total Expert Person-Months (A+B)

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Total

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10

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X. Support that can be provided by the Provincial PMO

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The Provincial PMO will work closely with the third-party service institution, designate a dedicated contact person, and provide relevant information and other forms of support to the third-party service institution.

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Other institutions involved in the financial risk-sharing mechanism will assist the third-party service institution in its work.

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XI. Important Regulations to be Implemented

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(1) "Implementation Plan for the Agricultural Product Quality Safety Financial Risk-Sharing Mechanism Project under the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project" (Attachment 2);

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(2) "Management Measures for the Project Database of the Agricultural Product Quality Safety Financial Risk-Sharing Mechanism Project under the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project" (Attachment 3);

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(3) "Performance Assessment Measures for Financial Institutions of the Financial Risk-Sharing Mechanism Project under the IBRD Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project" (Attachment 4).

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