REQUEST FOR EXPRESSIONS OF INTEREST
\n\nCONSULTING SERVICES
\n\nArab Republic of Egypt
\n\nGREATER CAIRO AIR POLLUTION MANAGEMENT AND CLIMATE CHANGE “GCCC” PROJECT - PROJECT (P172548)
\n\nEngineering Consultant firm, to prepare the detailed design, engineering package for Ameriyah depot administrative buildings rehabilitation and full site supervision for the depot retrofitting — Issued in Two Separate Contracts —
\n\nReference No. (as per Procurement Plan): EG-EEAA-544823-CS-QCBS
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I. Background
\n\nAs part of the “Sustainable Development Strategy (SDS): Egypt Vision 2030” the country committed to halving its fine particulate matter (PM10) air pollution by 2030. Significant improvements have been made towards that goal in recent years. In fact, Cairo’s PM10 concentration fell by about 25 percent over the past decade. Despite these improvements, the city’s pollution levels are still several times the WHO recommended concentrations and higher than national guidelines taking as these high levels are taking their toll on the health and quality of life of the population, in particular poor people.
\n\nIn response to this situation, the approved World Bank-financed Greater Cairo Air Pollution Management and Climate Change Project aims at reducing air emissions from critical sectors and increase resilience to air pollution in Greater Cairo. The Project aims more specifically at reducing air emissions which is a key step toward the reduction of pollution concentrations and improvement of air quality. The Project will focus on the two main sources of air pollution: open burning of solid waste and vehicle emissions and will geographically cover Greater Cairo (i.e., Cairo, Giza and Qalyoubia Governorates --GC); and will include four main components aiming at: (i) enhancing the air quality decision support system in Egypt; (ii) improving Solid Waste Management services; (iii) reducing air and climate pollutants from vehicle emissions; and (iv) furthering stakeholder engagement, awareness and communication.
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Component 3 Vehicle Emission Reduction
\n\nUnder this component, the Project will support activities aimed at reducing vehicle emissions from the public transport sector. 100 electric buses and the equipment required to operate and maintain these buses are procured. To integrate the electric buses, the project will retrofit existing bus depots with charging stations, upgraded power supply, and safety equipment. The activities will support the Cairo Transport Authority (CTA), which will operate the electric buses. The Project will upgrade facilities at CTA, including the retrofitting of existing bus depots with electric charging stations, power supply and related safety equipment; training CTA staff such as bus drivers and mechanics on operating and maintaining the new e-equipment. The Ministry of Environment, through the Egyptian Environmental Affairs Agency (EEAA), is the project’s borrower, while CTA is the beneficiary responsible for implementation. By investing in e-bus technology, modernizing infrastructure, and strengthening operational capacity, this component plays a key role in Egypt’s green transport transition, reducing emissions and setting a model for future urban mobility.
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II. Assignment Description
\n\nThe Depot retrofitting tender is issued with all depot drawings and details that will be made available in the RFP that will be sent only to the shortlisted firms. The requested services covered by these terms of reference are to support the Project Coordination Unit (PCU) and the Technical Implementation Units (TIUs) of “Greater Cairo Air Pollution Management and Climate Change “GCCC” Project” in the implementation of the following two contracts services:
\n\nContract 1: Detailed Design and Engineering Package for the Administrative Buildings Rehabilitation (Lump-Sum): Preparation of detailed design and engineering package for the rehabilitation of Ameriyah depot administrative buildings, including drawings, technical specifications, cost estimates, and tender documents.
\n\nExpected Duration: approximately 55 working days. The assignment covers all engineering disciplines required for the rehabilitation of the administrative buildings, including architectural, structural, MEP, Telecom/LC systems, EHS, and social considerations, and concludes with a full set of tender-ready documents.
\n\nContract 2: Design Review of Depot Retrofitting and Full Site Supervision (Time-Based): Full site supervision of depot retrofitting works and administrative building rehabilitation, including contract administration, quality control, environmental and social monitoring, and design review of depot-related works.
\n\nThis contract comprises three tasks: Task 1 — Design Review (3 weeks): multi-discipline review and verification of the completed depot retrofitting design; Task 2 — Full Site Supervision (14 months): comprehensive on-site supervision of all depot retrofitting and administrative buildings rehabilitation works; Task 3 — Bid Evaluation Support (2 weeks = 10 working days): technical support to the Client during evaluation of admin buildings works bids.
\n\nTotal Expected Duration: approximately 15 months and 1 week
\n\nIII. Packaging and Evaluation of Contracts
\n\nThe assignment is divided into two (2) separate contracts. The Client intends to apply a split award approach, whereby:
\n\nConsultants expressing interest in both contracts shall clearly indicate their interest and demonstrate relevant qualifications for each contract separately.
\n\nInterested firms should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services for the specific contract(s) they are applying for.
\n\nIV. Qualification Requirements
\n\nThe Ministry of Environment now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services.
\n\nInterested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services, including:
\n\nThe shortlisting criteria is:
\n\nContract 1:
\n\n| \n\t\t\t # \n\t\t\t | \n\t\t\t\n\t\t\t Shortlisting criteria \n\t\t\t | \n\t\t\t\n\t\t\t Percentage \n\t\t\t | \n\t\t|
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t
\n\n\t\t\t General experience of the firm in engineering consultancy, particularly in the preparation of detailed engineering designs for rehabilitation of administrative buildings and/or transport infrastructure such as bus depots or parking facilities (minimum of 5 similar completed projects). \n\t\t\t | \n\t\t\t\n\t\t\t 40% \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t The Consultancy firm is expected to have a minimum of 5–7 years of experience in preparation of detailed technical and engineering designs. Similar projects should involve the rehabilitation of multi-story buildings and/or transport infrastructure. Experience with World Bank-financed projects is an advantage. \n\t\t\t | \n\t\t\t\n\t\t\t 20% \n\t\t\t | \n\t\t|
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Key staff are expected to have extensive experience in managing similar engineering design projects, covering architectural, structural, MEP, Telecom/LC, and EHS disciplines. The team should include specialists in design, cost estimation, environmental and social safeguards, and Telecom/LC systems, with demonstrated experience in at least 3 similar projects each. \n\t\t\t | \n\t\t\t\n\t\t\t 40% \n\t\t\t | \n\t\t
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Minimum % for qualification: 75 %
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Contract 2:
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| \n\t\t\t # \n\t\t\t | \n\t\t\t\n\t\t\t Shortlisting criteria \n\t\t\t | \n\t\t\t\n\t\t\t Percentage \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t General experience of the firm in engineering consultancy, particularly in site supervision of building rehabilitation and/or transport infrastructure projects such as bus depots, parking facilities, or similar structures (minimum of 5 similar completed projects). Experience with design review and ESHS supervision is an advantage. \n\t\t\t | \n\t\t\t\n\t\t\t 40% \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t The Consultancy firm is expected to have a minimum of 5–7 years of experience in full site supervision of construction or rehabilitation projects. Similar projects should involve multi-story administrative buildings and/or transport infrastructure such as bus depots or parking facilities. Experience in ESHS supervision and design review is an advantage. Experience with World Bank-financed projects is preferred. \n\t\t\t | \n\t\t\t\n\t\t\t 20% \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Key staff are expected to have extensive experience in managing and supervising similar construction or rehabilitation projects. The proposed team should include specialists covering civil/structural, electrical, mechanical, architectural, Telecom/LC systems, EHS, and social and gender disciplines, with demonstrated leadership and coordination capabilities. \n\t\t\t | \n\t\t\t\n\t\t\t 40% \n\t\t\t | \n\t\t
Minimum % for qualification: 75%
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The Consulting Firm(s) will be selected in accordance with the Request for Proposal with the Quality and Cost -Based Selection - QCBS method" set out in the Procurement Regulations”.
\n\nFurther information can be obtained at the address below during office hours 09:00 to 16:00.
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Expressions of interest must be sent by e-mail not later than May 20th. 2026 at 14:00 (CLT)
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Greater Cairo Air Pollution Management and Climate Change “GCCC” Project
\n\nAttn: Dr. Mohamed Hassan, Project Coordinator and Ms. Heba Elkarkari, Procurement Consultant
\n\nAddress: 15 S El Tawfik Building, El Fustat El Gedida,
\n\nOld Cairo, Cairo - Egypt
\n\nTel: +20 1128333019
\n\nE-mail: mohamed.hassan@gccceg.com
\n\nE-mail: heba.elkarkari@gccceg.com
\n\nThe detailed Terms of Reference “TOR” including the scope of work and deliverables for the assignment is found below.
\n\nTERMS OF REFERENCE “TOR”
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Engineering Consultant Services for Ameriyah Depot — Issued in Two separate Contracts:
\n\nContract 1: Detailed Design and Engineering Package for the Administrative Buildings Rehabilitation (Lump-Sum)
\n\nContract 2: Design Review of Depot Retrofitting and Full Site Supervision (Time-Based)
\n\nI. Background
\n\n1. As part of the “Sustainable Development Strategy (SDS): Egypt Vision 2030”,[1]http://www.greengrowthknowledge.org/national-documents/sustainable-development-strategy-egypt-vision-2030 the country committed to halving its fine particulate matter (PM10) air pollution by 2030. Significant improvements have been made towards that goal in recent years. In fact, Cairo’s PM10 concentration fell by about 25 percent over the past decade. Despite these improvements, the city’s pollution levels are still several times the WHO recommended concentrations and higher than national guidelines taking as these high levels are taking their toll on the health and quality of life of the population, in particular poor people.
\n\n2. In response to this situation, the approved World Bank-financed Greater Cairo Air Pollution Management and Climate Change Project aims at reducing air emissions from critical sectors and increase resilience to air pollution in Greater Cairo. The Project aims more specifically at reducing air emissions which is a key step toward the reduction of pollution concentrations and improvement of air quality. The Project will focus on the two main sources of air pollution: open burning of solid waste and vehicle emissions and will geographically cover Greater Cairo (i.e., Cairo, Giza and Qalyoubia Governorates --GC); and will include four main components aiming at: (i) enhancing the air quality decision support system in Egypt; (ii) improving Solid Waste Management services; (iii) reducing air and climate pollutants from vehicle emissions; and (iv) furthering stakeholder engagement, awareness and communication.
\n\n3. The Project is composed of the following components:
\n\nComponent 1: Enhancing the Air Quality Management (AQM) & Response System
\n\nThis component will support the enhancement of the Air Quality Management (AQM) decision support system in GC through a strengthened AQM infrastructure (monitoring and analytical), capacity buildings activities, developing emergency response plans and raising public awareness through information dissemination.
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Component 2: Support the operationalization of SWM Master Plans in GC
\n\nThis component aims to support operationalization of the Governorate SWM master plans, which lay down the full range of necessary actions and investments needed for each governorate to improve solid waste management services in accordance with the specificity of each Governorate. In view of the complexity and magnitude of SWM system in GC, a phased and gradual approach is being proposed to achieve tangible results on the ground. This approach involves providing technical support at the central level such as the Qalyoubia Governorate, the Waste Management Regulatory Authority and the Ministry of Local Development on the technical, financial and project development aspects of solid waste management.
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Component 3: Vehicle Emission Reduction
\n\nUnder this component, the Project will support activities aimed at reducing vehicle emissions from public transport sector. Approximately 100 electric buses and the equipment required to operate and maintain these buses will be procured. To integrate the electric buses, the project will retrofit existing bus depots with charging stations, upgraded power supply, and safety equipment. The activities will support the Cairo Transport Authority (CTA), which will operate the electric buses. The Project will upgrade facilities at CTA, including the retrofitting of existing bus depots with electric charging stations, power supply and related safety equipment; training CTA staff such as bus drivers and mechanics on operating and maintaining the new e-equipment. The Ministry of Environment, through the Egyptian Environmental Affairs Agency (EEAA), is the project’s borrower, while CTA is the beneficiary responsible for implementation. By investing in e-bus technology, modernizing infrastructure, and strengthening operational capacity, this component plays a key role in Egypt’s green transport transition, reducing emissions and setting a model for future urban mobility.
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Component 4: Communication & Stakeholders Engagement
\n\nThis component aims at ensuring that all stakeholders, in an inclusive manner, are actively involved in the design, implementation and monitoring of all Project activities and that the Project is implemented following a full consultative participatory approach that is meant to build a constructive relationship between the stakeholders and the Government of Egypt (GoE). The component is complementary to the comprehensive plan for engaging with stakeholders as part of the environmental and social risk management and the Stakeholders Engagement Plan (SEP).
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Component 5: Project Management and Monitoring & Evaluation
\n\nThis component will support the establishment of Project Coordination Unit (PCU) at the Ministry of Environment (MoE) and four Technical Implementation Units (TIU) for each of first four components.
\n\n1. A Project Coordination Unit (PCU) ensures that the Project is implemented in accordance with the Legal Agreement signed between the GoE and the World Bank, the Project Appraisal Document (PAD), the Project Implementation Manuals (Project Operational Manual, M&E Manual, etc.)
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2. Four Technical Implementation Units (TIUs) oversee the implementation of Components 1, 2, 3 and 4 in co-ordination with other relevant agencies. The PCU is responsible for “Component 5: Project Management and Monitoring & Evaluation”.
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To carry out its Project-wide duties, the PCU has the responsibility to prepare the Project's overall Annual Work Plans and Budgets on the basis of plans prepared by each TIU, to manage procurement for the different Project beneficiaries, to coordinate monitoring and evaluation activities with the other executing agencies, to ensure compliance with the Environmental and Social Framework of the World Bank and to provide support to counterpart institutions in the implementation of activities.
\n\nComponent 6: Improved Management of E-Waste and Healthcare Waste for the Reduction of uPOPs Emissions
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II. Objective of the Assignment
\n\nIn the context of the component 3, the Project is seeking the services of a design and supervision engineering firm, referred to thereafter as “the Consultant”, to prepare the detailed engineering design package, including the technical specifications, and the bidding documents for the administrative buildings, and to support the client in technical aspects during the evaluation of the bids. Also, the consultant will fully supervise the entire Ameriyah depot retrofitting works (the depot and the accompanying administrative buildings) to support the Project in delivering the works efficiently.
\n\nThis project is to upgrade the existing administrative buildings (maintaining the current work capacity) to match the state-of-the-art electric bus technologies and represent the ambitious vision of the Egyptian people for a green transition. The consultancy service aims to mitigate risks emerging from separately designing the depot and the administrative buildings, and; comply with rules and regulations applicable to the Government of Egypt investment projects and to the World Bank-financed investment projects, including the Environmental and Social Framework (ESF) instruments of the project and Procurement Regulations.
\n\nThe rehabilitation of the administrative buildings will upgrade and modernize existing infrastructure while maintaining the current functional capacity. The number of personnel working in the administrative buildings will remain unchanged, and the existing organizational structure of CTA will be preserved. The project will ensure that the allocation of office space, work areas, and support facilities aligns with current operational needs, without altering the fundamental layout or intended use of the administrative buildings.
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III. Scope of Work
\n\nThe Consultant will undertake the following tasks, and as detailed below:
\n\nContract 1: comprises the following details:
\n\nDeliver a comprehensive engineering design, including detailed specifications, bill of quantities (BOQ), cost estimates and implementation plan & timeline, and prepare the technical specifications and the tender documents for the rehabilitation of the administrative buildings. This will cover replacing old systems of water, wastewater, and electricity connections, both around and within the administrative buildings. The Consultant shall review relevant documents, drawings, and data and consult with the Client and stakeholders to fully understand project requirements, preferences, and budget constraints. The Client will facilitate access to these materials and the project site(s) as needed. The Consultant shall also coordinate with relevant authorities to secure approvals for tie-in connections between the administrative buildings infrastructure and surrounding utility networks. To support the procurement process, CTA will grant access to bidders and the selected vendor during both the tender and implementation phases. Appendix 1 lists available documents—including existing drawings, BOQ, and depot retrofitting designs from the ongoing detailed design study, with confidential access granted to the consultants (bidders), preliminary BOQ for the planned administrative buildings retrofitting. The detailed engineering design for the depot retrofitting works (excluding the administrative buildings) has already been completed under a separate consultancy assignment, and this assignment does not include design responsibilities for the depot. The Consultant’s design responsibilities are limited solely to the rehabilitation of the administrative buildings located within the Ameriya Depot. However, the Consultant shall ensure that the administrative buildings design is functionally and spatially integrated with the existing depot retrofitting design. To facilitate this, relevant depot design documents—including layout plans and Bills of Quantities (BOQs)—are provided in Appendix1.
\n\nThe Consultant shall take into account specific design measures to avoid or minimize the environmental, social and health and safety risks and impacts associated with the administrative buildings rehabilitation activities, in accordance with the World Bank Environmental and Social Standards[2] and WBG Environmental, Health and Safety General Guidelines[3], as technically and financially feasible. The Consultant will develop a detailed health and safety risk assessment to identify potential hazards and integrate appropriate safety measures, including those for electrical, mechanical, and structural works, into the design.
\n\nThe Consultant will also ensure that the engineering design aligns with the World Bank’s Environmental and Social Safeguard Policies, particularly ESS 1 (Assessment and Management of Environmental and Social Risks and Impacts), ESS2 (Labor and Working Conditions), ESS 3 (Resource Efficiency and Pollution Prevention), and ESS 4 (Community Health and Safety), ESS 10 (Stakeholder Engagement and Information Disclosure).
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Contract 2: Comprises of 3 tasks.
\n\nTask 1: The Consultant shall conduct a comprehensive review and verification of the depot retrofitting design documents prepared under the separate design consultancy. This design review shall commence immediately upon contract signing and shall run in parallel with the Contract 1 administrative buildings design.
\n\nIf both contracts are awarded to the same firm, this parallel execution expects the Consultant to identify integration requirements between the depot design and the administrative buildings design being developed under Contract 1.
\n\nIf both contracts are awarded to different firms, the Contract 2 Consultant shall incorporate the design review findings with the Contract 1 Consultant, who shall be responsible for ensuring that any depot design modifications arising from the review are properly communicated and integrated.
\n\nThe design review shall cover the following disciplines:
\n\nThe design review shall be substantially complete within the first three (3) weeks of the assignment. All critical findings shall be communicated to the Client within 48 hours of identification. All critical and major findings must be resolved prior to construction commencement. The Contract 2 Consultant shall be responsible for implementing and verifying the corrective actions arising from the design review, coordinating with the original design consultant and the contractor as needed. The Design Review Report and Corrective Action Register shall serve as reference documents throughout the supervision phase.
\n\nTask 2: The Consultant will be responsible for the comprehensive site supervision services during the depot retrofitting and administrative buildings rehabilitation works and equipment installation including e-bus chargers. This includes overseeing the construction activities in both the depot and its accompanying administrative buildings to ensure compliance with the approved design, technical specifications, project schedule, and the implementation of the ESHS requirements. The supervision responsibilities include:
\n\nThe service will involve monitoring the quality of materials and workmanship, ensuring contractor’s adherence to and implementation of Environmental, Social, Health and Safety (ESHS) requirements, as per the Bank-cleared Checklist Environmental and Social Management Plan (ESMP) coordinating with contractor/s, beneficiary (Cairo Transportation Authority) and the client addressing any issues that arise on-site. Regular progress reports and updates will be provided to the Client, ensuring that the project remains on track and meets all regulatory, environmental, social, and health & safety requirements. Specific requirements for Environmental, Social, Health and Safety (ESHS) supervision:
\n\nTask 3: The Consultant will provide technical support for the procurement of works contracts, to support the Project in completing the procurement of works tenders efficiently in compliance with the World Bank procurement regulations. The support will include reviewing submitted bids for technical compliance with the issued tender documents and specifications, preparing a technical evaluation report with findings and recommendations, responding to technical queries raised during the evaluation process, and advising the Client on any clarifications or negotiations required with bidders.
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IV. Technical requirements
\n\nFor Contract 1: (under Lump-Sum Contract)
\n\nRegarding the Administrative Building detailed design, the following tasks will be included:
\n\nb. Mechanical, Electrical, and Plumbing (MEP) Systems
\n\nc. Accessibility and Safety Improvements
\n\nd. Energy and Water Efficiency and Sustainability
\n\ne. Landscaping and Site Improvements
\n\nf. Documentation and Compliance
\n\ng. Project Management
\n\nh. Health and Safety in Design
\n\ni. Environmental Health Considerations
\n\nj. Telecom and Light Current (LC) Systems Design
\n\nk. Design Coordination with Depot LC Infrastructure
\n\nFor Contract 2: (Under Time-Based Contract),
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Contract 2 technical requirements are defined through the three sub-tasks described in Section III above. Detailed technical specifications for the depot retrofitting are provided in Annex A.
\n\nThe Consultant shall provide comprehensive review and site supervision services for the rehabilitation of the administrative buildings and the retrofitting of the bus depot. This includes ensuring compliance with approved designs, specifications, and contractual requirements; monitoring construction progress, quality, safety, and adherence to the timeline; and identifying and analyzing risks that may impact project delivery, quality, or budget. The Consultant shall provide regular progress reports and updates to the client, including risk assessments and recommendations to mitigate delays or technical issues, and advise on corrective measures to achieve project objectives. Additionally, the Consultant will facilitate coordination between contractors, the Client, and stakeholders and maintain detailed supervision records, promptly reporting any deviations or challenges.
\n\nThe review shall cover the following disciplines:
\n\nThe Consultant will provide technical support for the procurement of works contracts.
\n\nThe Consultant shall provide technical support to the Client during the evaluation of bids received for the works tenders, in compliance with the World Bank’s procurement regulations. This shall include reviewing submitted bids for technical compliance with the issued tender documents and specifications, preparing a technical evaluation report with findings and recommendations, responding to technical queries raised during the evaluation process, and advising the Client on any clarifications or negotiations required with bidders. The Consultant shall also review and assess any alternative technical proposals or value engineering suggestions submitted by bidders.
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V. Expected Deliverables
\n\nContract 1:
\n\nContract 1 Deliverables:
\n\nContract 2:
\n\nThe Consultant shall provide continuous site supervision of all rehabilitation work in the depot (the depot and its accompanying administrative buildings), ensuring adherence to specified work standards and monitoring of work progress (quality control). These supervision services will include, but are not limited to, the following:
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Contract 2 Deliverables:
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VI. Qualifications Required
\n\nThe Consultant (consultancy firm) must have previous experience in at least five (5) similar projects that involved the preparation of detailed technical and engineering designs. Similar projects should involve the rehabilitation of multi-story buildings and/or transport infrastructure such as bus depots, parking facilities, or similar structures. Experience with transport-related facilities and their administrative buildings is preferred but not mandatory. These projects should demonstrate the Consultant's capability in delivering high-quality engineering designs for the rehabilitation or construction of administrative or comparable facilities.
\n\nQualifications are specified per contract. Firms expressing interest in both contracts shall demonstrate compliance with each contract's requirements separately.
\n\nThe consulting team should consist of highly qualified professionals with specific roles and responsibilities. Each team member must possess the following qualifications:
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Contract 1 — Key Expert Qualifications:
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| \n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t Qualifications \n\t\t\t | \n\t\t\t\n\t\t\t Experience \n\t\t\t | \n\t\t\t\n\t\t\t Expertise \n\t\t\t | \n\t\t
| \n\t\t\t Project Manager/Team Leader \n\t\t\t | \n\t\t\t\n\t\t\t Degree in Civil Engineering, Architecture, or Construction Management. \n\t\t\t | \n\t\t\t\n\t\t\t Minimum of 10 years of experience in managing construction/renovation projects. \n\t\t\t | \n\t\t\t\n\t\t\t Experience managing at least 3 renovation projects of administrative buildings, including preparation of tender documents and bidding packages. Familiarity with World Bank procurement regulations or equivalent international development bank procedures for the preparation of works contracts is an advantage. \n\t\t\t | \n\t\t
| \n\t\t\t Architect \n\t\t\t | \n\t\t\t\n\t\t\t Degree in Architecture, registered with a recognized architectural body. \n\t\t\t | \n\t\t\t\n\t\t\t Minimum of 7 years of experience in architectural design for office or public buildings. \n\t\t\t | \n\t\t\t\n\t\t\t Experience in at least 3 similar projects. Ability to design functional and sustainable spaces. \n\t\t\t | \n\t\t
| \n\t\t\t Structural Engineer \n\t\t\t | \n\t\t\t\n\t\t\t Degree in Structural Engineering. \n\t\t\t | \n\t\t\t\n\t\t\t Minimum of 7 years of experience in structural design for buildings renovation. \n\t\t\t | \n\t\t\t\n\t\t\t Experience in assessing structural integrity and providing reinforcement solutions. Involved in at least 3 similar projects. \n\t\t\t | \n\t\t
| \n\t\t\t Mechanical Engineer (HVAC & Plumbing) \n\t\t\t | \n\t\t\t\n\t\t\t Degree in Mechanical Engineering. \n\t\t\t | \n\t\t\t\n\t\t\t Minimum of 7 years of experience in HVAC and plumbing system design. \n\t\t\t | \n\t\t\t\n\t\t\t Experience in designing efficient mechanical systems for at least 3 projects. \n\t\t\t | \n\t\t
| \n\t\t\t Electrical Engineer \n\t\t\t | \n\t\t\t\n\t\t\t Degree in Electrical Engineering. \n\t\t\t | \n\t\t\t\n\t\t\t Minimum of 7 years of experience in electrical system design for buildings. \n\t\t\t | \n\t\t\t\n\t\t\t Experience in designing electrical systems for at least 3 renovation projects. \n\t\t\t | \n\t\t
| \n\t\t\t Quantity Surveyor \n\t\t\t | \n\t\t\t\n\t\t\t Degree in Quantity Surveying or Construction Economics. \n\t\t\t | \n\t\t\t\n\t\t\t Minimum of 7 years of experience in cost estimation and financial management. \n\t\t\t | \n\t\t\t\n\t\t\t Proven ability to prepare BOQs and cost estimates for at least 2 similar projects. \n\t\t\t | \n\t\t
| \n\t\t\t Environmental, Health and Safety specialist \n\t\t\t | \n\t\t\t\n\t\t\t Degree in Environmental engineering or environmental management, acknowledged professional certification in OHS management (a must) \n\t\t\t | \n\t\t\t\n\t\t\t Minimum of 7 years of relevant experience \n\t\t\t | \n\t\t\t\n\t\t\t Experience in conducting environmental and OHS supervision of construction/rehabilitation projects. \n\t\t\t | \n\t\t
| \n\t\t\t Social and Gender Expert \n\t\t\t | \n\t\t\t\n\t\t\t A professional with Post Graduate Degree in social development or a related field \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Minimum of 7 years of relevant experience \n\t\t\t | \n\t\t\t\n\t\t\t Expertise in the fields of disability and accessibility, women safety as well as labor welfare to ensure inclusive design and to ensure that the suggested rehabilitation and upgrade works are full aligning with national codes/ requirement and good international practices. The consultation process should be indicated in the consultant phasing plan. The outcome of the consultations should be integrated withing the design. \n\t\t\t | \n\t\t
| \n\t\t\t Telecom/LC Expert \n\t\t\t | \n\t\t\t\n\t\t\t Degree in Telecommunications, Electronics, or Communications Engineering. \n\t\t\t | \n\t\t\t\n\t\t\t Minimum 7 years of experience in design of low-current/telecom systems for commercial or institutional buildingss. \n\t\t\t | \n\t\t\t\n\t\t\t Experience in at least 2 projects involving integrated LC design (structured cabling + CCTV + fire alarm minimum). Familiarity with TIA/EIA-568, BS/EN 54, ONVIF standards. Demonstrated ability to coordinate LC design with separately-designed buildings systems. \n\t\t\t | \n\t\t
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Contract 2 — Key Expert Qualifications:
\n\n| \n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t Qualifications \n\t\t\t | \n\t\t\t\n\t\t\t Experience \n\t\t\t | \n\t\t\t\n\t\t\t Expertise \n\t\t\t | \n\t\t
| \n\t\t\t Project Manager / Team Leader (Supervision) \n\t\t\t | \n\t\t\t\n\t\t\t Degree in Civil Engineering, Architecture, or Construction Management. \n\t\t\t | \n\t\t\t\n\t\t\t Minimum 10 years in managing construction/renovation supervision projects. \n\t\t\t | \n\t\t\t\n\t\t\t At least 3 supervision projects for administrative buildingss or transport infrastructure. Strong leadership and coordination. \n\t\t\t | \n\t\t
| \n\t\t\t Civil / Infrastructure Engineer \n\t\t\t | \n\t\t\t\n\t\t\t Degree in Civil Engineering. \n\t\t\t | \n\t\t\t\n\t\t\t Minimum 7 years in supervision of civil/structural rehabilitation works. \n\t\t\t | \n\t\t\t\n\t\t\t At least 3 similar supervision projects. Ability to verify designs and supervise construction quality. \n\t\t\t | \n\t\t
| \n\t\t\t Electrical Engineer (Heavy Current) \n\t\t\t | \n\t\t\t\n\t\t\t Degree in Electrical Engineering. \n\t\t\t | \n\t\t\t\n\t\t\t Minimum 7 years in supervision of electrical systems installation. \n\t\t\t | \n\t\t\t\n\t\t\t At least 3 renovation/construction supervision projects. \n\t\t\t | \n\t\t
| \n\t\t\t Mechanical Engineer (HVAC/Plumbing) \n\t\t\t | \n\t\t\t\n\t\t\t Degree in Mechanical Engineering. \n\t\t\t | \n\t\t\t\n\t\t\t Minimum 7 years in supervision of HVAC and plumbing installation. \n\t\t\t | \n\t\t\t\n\t\t\t At least 3 similar projects. \n\t\t\t | \n\t\t
| \n\t\t\t Architect (Supervision) \n\t\t\t | \n\t\t\t\n\t\t\t Degree in Architecture. \n\t\t\t | \n\t\t\t\n\t\t\t Minimum 7 years in supervision of architectural and finishing works. \n\t\t\t | \n\t\t\t\n\t\t\t At least 3 similar projects. \n\t\t\t | \n\t\t
| \n\t\t\t Quantity Surveyor \n\t\t\t | \n\t\t\t\n\t\t\t Degree in Quantity Surveying or Construction Economics. \n\t\t\t | \n\t\t\t\n\t\t\t Minimum 7 years in measurement, payment certification, cost management. \n\t\t\t | \n\t\t\t\n\t\t\t At least 2 similar projects. \n\t\t\t | \n\t\t
| \n\t\t\t EHS Specialist \n\t\t\t | \n\t\t\t\n\t\t\t Degree in Environmental Engineering or Management. Professional OHS certification (required). \n\t\t\t | \n\t\t\t\n\t\t\t Minimum 7 years relevant experience. \n\t\t\t | \n\t\t\t\n\t\t\t Environmental and OHS supervision of construction/rehabilitation. WB ESF experience. \n\t\t\t | \n\t\t
| \n\t\t\t Social and Gender Expert \n\t\t\t | \n\t\t\t\n\t\t\t Post Graduate Degree in social development or related field. \n\t\t\t | \n\t\t\t\n\t\t\t Minimum 7 years relevant experience. \n\t\t\t | \n\t\t\t\n\t\t\t Disability/accessibility, women safety, labor welfare, GRM management, ESS2/ESS10 experience. \n\t\t\t | \n\t\t
| \n\t\t\t Telecom/LC Senior Expert (Supervision) \n\t\t\t | \n\t\t\t\n\t\t\t Degree in Telecom/Electronics/Communications Eng. RCDD, CCNA or equivalent required. \n\t\t\t | \n\t\t\t\n\t\t\t Minimum 10 years in design/supervision of LC/telecom systems for commercial or institutional buildingss. \n\t\t\t | \n\t\t\t\n\t\t\t Experience in at least 3 projects involving integrated low-current systems. The Senior Expert shall demonstrate proven expertise in a minimum of three of the following subsystems: IP-based video surveillance (ONVIF), structured cabling (TIA/EIA-568), fire detection and alarm (BS/EN 54), data communications networking, parking control systems, and security/access control. Demonstrated experience in system integration across multiple LC subsystems and in managing testing and commissioning programs. The combined expertise of the Senior Expert and the LC Expert shall collectively cover all six LC subsystems within the project scope. The Consultant shall demonstrate in the proposal how the two experts' qualifications complement each other to ensure full coverage. \n\t\t\t | \n\t\t
| \n\t\t\t Telecom/LC Expert (Supervision) \n\t\t\t | \n\t\t\t\n\t\t\t Degree in Telecom/Electronics/Electrical/Communications Eng. \n\t\t\t | \n\t\t\t\n\t\t\t Minimum 5 years in LC installation supervision or testing and commissioning. \n\t\t\t | \n\t\t\t\n\t\t\t Experience in at least 2 projects involving low-current system installation supervision or testing and commissioning. The LC Expert shall demonstrate proven expertise in a minimum of two of the following subsystems: IP-based video surveillance, structured cabling, fire detection and alarm, data communications networking, parking control systems, and security/access control. Hands-on experience with cable certification equipment and system commissioning procedures is required. The LC Expert's specializations shall complement those of the Senior Expert such that, together, the two experts provide demonstrated coverage of all six LC subsystems. The Consultant shall clearly map each expert's subsystem responsibilities in the proposal staffing plan. \n\t\t\t | \n\t\t
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The Project Manager, Civil/Infrastructure Engineer, Environmental, Health and Safety Specialist and the Social and Gender Expert shall be present onsite on a full-time (every working day) basis throughout the entire construction period. Proposals must demonstrate how continuous onsite coverage will be maintained, including explicit provisions for leave replacement arrangements.
\n\nThe consultancy firm must provide references and case studies from previous clients that demonstrate the firm’s competency in completing projects of similar scale, complexity, and purpose. The required full-site supervision entails the continuous presence of the entire mentioned supervision team onsite throughout the entire construction duration. The team shall be responsible for ensuring compliance with designs, specifications, and contractual requirements, monitoring progress, quality, and safety, identifying risks, and providing timely recommendations to mitigate delays or technical issues. Their full-time onsite presence is essential to facilitate effective coordination between contractors, the Client, and relevant stakeholders, ensuring the smooth implementation of the project.
\n\nThe firm should also submit detailed resumes/CVs of the proposed team members, highlighting their specific roles in previous projects and their qualifications relevant to this project. The evaluation and selection of proposals will be based on compliance with the above qualifications, the relevance and quality of past project experience, the overall technical strength and approach presented in the proposal, and the best financial offer.
\n\nThe primary working language for this assignment will be English. All reports, deliverables, and official communications must be submitted in English, unless otherwise agreed. However, interaction with stakeholders may require the use of Arabic. In such cases, the Consultant shall ensure appropriate translation or interpretation services are provided to facilitate effective communication.
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VII. Deliverables and Timeline
\n\nThe following table provides an indicative deliverable timeline; however, the consultant may propose alternatives with justification. The Client may review and negotiate proposals to ensure feasibility and cost-effectiveness.
\n\n| \n\t\t\t Deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Timeline \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t Total Contract 1 Duration: 55 working days \n\t\t\t | \n\t\t||||
| \n\t\t\t D 1: Phasing plan and Inception report \n\t\t\t | \n\t\t\t\n\t\t\t 10 Working days after contract signing \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t 10–12 man-days \n\t\t\t | \n\t\t||
| \n\t\t\t D 2: Preliminary design drawings for all the works mentioned in the scope of work \n\t\t\t | \n\t\t\t\n\t\t\t 15 Working days after approving the phasing plan and Inception report \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t 35–45 man-days \n\t\t\t | \n\t\t||
| \n\t\t\t D 3: Health and safety risk assessment \n\t\t\t | \n\t\t\t\n\t\t\t 10 Working days after approval of preliminary design drawings \n\t\t\t | \n\t\t\t\n\t\t\t 8–10 man-days \n\n\t\t\t
| \n\t\t||
| \n\t\t\t D4: Tender Documents: \n\t\t\t | \n\t\t\t\n\t\t\t 20 Working days approving submission of Health and safety risk assessment \n\t\t\t | \n\t\t\t\n\t\t\t 20–25 man-days \n\n\t\t\t
| \n\t\t
Contract 2:
\n\nB. Design Review Performance (Contract 2 – Task 1) Duration: three (3) Weeks
\n\n| \n\t\t\t KPI \n\t\t\t | \n\t\t\t\n\t\t\t Target \n\t\t\t | \n\t\t
| \n\t\t\t Design Review Report submitted within agreed timeline \n\t\t\t | \n\t\t\t\n\t\t\t Within three (3) weeks of assignment commencement \n\t\t\t | \n\t\t
| \n\t\t\t Critical design findings communicated to client \n\t\t\t | \n\t\t\t\n\t\t\t Within 48 hours of identification \n\t\t\t | \n\t\t
| \n\t\t\t Corrective Action Register established \n\t\t\t | \n\t\t\t\n\t\t\t Within 1 week of Design Review Report approval \n\t\t\t | \n\t\t
| \n\t\t\t All critical findings resolved prior to construction start \n\t\t\t | \n\t\t\t\n\t\t\t 100% clearance required \n\t\t\t | \n\t\t
| \n\t\t\t Major findings resolved within \n\t\t\t | \n\t\t\t\n\t\t\t 4 weeks of identification \n\t\t\t | \n\t\t
C. Site Supervision (Contract 2 – Task 2) Duration: 14 Months (estimated), to be in full alignment with the works at the Ameriyah Depot.
\n\n| \n\t\t\t KPI \n\t\t\t | \n\t\t\t\n\t\t\t Target \n\t\t\t | \n\t\t
| \n\t\t\t Monthly progress reports submitted by Day 5 of each month \n\t\t\t | \n\t\t\t\n\t\t\t 100% on-time submission \n\t\t\t | \n\t\t
| \n\t\t\t Site inspection frequency by resident engineers \n\t\t\t | \n\t\t\t\n\t\t\t Minimum daily during active works \n\t\t\t | \n\t\t
| \n\t\t\t EHS specialist onsite presence \n\t\t\t | \n\t\t\t\n\t\t\t Minimum 22 working days/month \n\t\t\t | \n\t\t
| \n\t\t\t Social and Gender Expert onsite presence \n\t\t\t | \n\t\t\t\n\t\t\t Minimum 22 working days/month \n\t\t\t | \n\t\t
| \n\t\t\t Corrective Action Register updated \n\t\t\t | \n\t\t\t\n\t\t\t Weekly minimum \n\t\t\t | \n\t\t
| \n\t\t\t Non-conformance notices issued to contractor within \n\t\t\t | \n\t\t\t\n\t\t\t 24 hours of identification \n\t\t\t | \n\t\t
| \n\t\t\t Critical non-conformances escalated to client within \n\t\t\t | \n\t\t\t\n\t\t\t Same working day \n\t\t\t | \n\t\t
D. EHS Performance (Contract 2)
\n\n| \n\t\t\t KPI \n\t\t\t | \n\t\t\t\n\t\t\t Target \n\t\t\t | \n\t\t
| \n\t\t\t Toolbox talks conducted \n\t\t\t | \n\t\t\t\n\t\t\t Minimum 2 per week \n\t\t\t | \n\t\t
| \n\t\t\t Monthly EHS inspection reports submitted \n\t\t\t | \n\t\t\t\n\t\t\t 100% on-time \n\t\t\t | \n\t\t
| \n\t\t\t Lost Time Injury (LTI) incidents investigated and reported \n\t\t\t | \n\t\t\t\n\t\t\t Within 24 hours \n\t\t\t | \n\t\t
| \n\t\t\t Near-miss incidents documented and reported \n\t\t\t | \n\t\t\t\n\t\t\t Within 24 hours \n\t\t\t | \n\t\t
| \n\t\t\t Worker OHS induction completion before site access \n\t\t\t | \n\t\t\t\n\t\t\t 100% of workers \n\t\t\t | \n\t\t
| \n\t\t\t PPE compliance rate observed during inspections \n\t\t\t | \n\t\t\t\n\t\t\t Minimum 95% \n\t\t\t | \n\t\t
\n\n
E. Social and Grievance Performance (Contract 2)
\n\n| \n\t\t\t KPI \n\t\t\t | \n\t\t\t\n\t\t\t Target \n\t\t\t | \n\t\t
| \n\t\t\t Grievance Redress Mechanism (GRM) log updated \n\t\t\t | \n\t\t\t\n\t\t\t Weekly minimum \n\t\t\t | \n\t\t
| \n\t\t\t Grievances acknowledged to complainant \n\t\t\t | \n\t\t\t\n\t\t\t Within 5 working days \n\t\t\t | \n\t\t
| \n\t\t\t Grievances resolved and closed \n\t\t\t | \n\t\t\t\n\t\t\t Within 21 working days \n\t\t\t | \n\t\t
| \n\t\t\t Community consultation sessions conducted \n\t\t\t | \n\t\t\t\n\t\t\t Minimum once per quarter \n\t\t\t | \n\t\t
| \n\t\t\t ESS2 labor welfare monitoring reports submitted \n\t\t\t | \n\t\t\t\n\t\t\t Monthly \n\t\t\t | \n\t\t
| \n\t\t\t Gender and accessibility compliance checks documented \n\t\t\t | \n\t\t\t\n\t\t\t Monthly \n\t\t\t | \n\t\t
F. Reporting and Communication (Contract 2)
\n\n| \n\t\t\t KPI \n\t\t\t | \n\t\t\t\n\t\t\t Target \n\t\t\t | \n\t\t
| \n\t\t\t Monthly progress meetings attended by Team Leader \n\t\t\t | \n\t\t\t\n\t\t\t 100% attendance \n\t\t\t | \n\t\t
| \n\t\t\t Meeting minutes submitted to client \n\t\t\t | \n\t\t\t\n\t\t\t Within 5 working days of each meeting \n\t\t\t | \n\t\t
| \n\t\t\t Response to client technical queries \n\t\t\t | \n\t\t\t\n\t\t\t Within 3 working days \n\t\t\t | \n\t\t
| \n\t\t\t As-built drawings reviewed and approved \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 working days of contractor submission \n\t\t\t | \n\t\t
| \n\t\t\t O&M manuals reviewed and approved \n\t\t\t | \n\t\t\t\n\t\t\t Prior to practical completion \n\t\t\t | \n\t\t
\n\n
G. Bid Evaluation (Contract 2 – Task 3) Duration 10 working days
\n\n| \n\t\t\t Bid Evaluation Report \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 working days from bid submission deadline \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t 8–10 man-days \n\t\t\t | \n\t\t
Total Contract 2 duration: 15 months 1 week
\n\nMonitoring and Consequences:
\n\nThe Client will assess KPI compliance of the consultant on a monthly basis. The following escalation approach will apply:
\n\nThe Consultant shall include a KPI Compliance Summary as a standing section in each monthly progress report, self-reporting against all applicable indicators and providing explanations for any targets not met.
\n\nReporting Lines:
\n\nThe consultants will report to the GCCC Component 3, TIU head and the CTA project manager.
\n\n\n\n
"},{"id":"OP00440913","notice_type":"Request for Expression of Interest","noticedate":"24-Apr-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-05-18T00:00:00Z","submission_deadline_time":"16:30","project_ctry_name":"Caribbean","project_id":"P179519","project_name":"Caribbean Efficient and Green-Energy Buildings Project (CEGEB)","bid_reference_no":"LC-OECS COMMISSION-532177-CS-QCBS","bid_description":"Consulting Services for Owner's Engineer Support for the Caribbean Efficient and Green-Energy Buildings (CEGEB) Project at the OECS Commission.","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"P.O. Box 179 \nMorne Fortune \nCastries \nSaint Lucia","contact_ctry_name":"St. Lucia","contact_email":"procurementbids@oecs.int","contact_name":"Judith Ephraim","contact_organization":"Organization of Eastern Caribbean States Commission","contact_phone_no":"17584556418","contact_web_url":"https://oecs.int/en/work-with-us/procurements/current-tenders","submission_date":"2026-04-24T00:00:00Z","notice_text":"
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REQUEST FOR EXPRESSIONS OF INTEREST
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Organisation of the Eastern Caribbean States Commission (OECSC)
\n\nCaribbean Efficient and Green-Energy Buildings Project
\n\nGrant No.: IDA-E4140
\n\nAssignment Title: Consulting Services for Owner's Engineer Support for the Caribbean Efficient and Green-Energy Buildings (CEGEB) Project at the OECS Commission.
\n\nReference No.: LC-OECS COMMISSION-532177-CS-QCBS
\n\nParticipating Countries: Grenada, Saint Lucia and Guyana
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The Organisation of the Eastern Caribbean States Commission (OECSC) has received financing from the World Bank toward the cost of the Caribbean Efficient and Green-Energy Buildings Project. The OECSC intends to apply part of the proceeds for Consulting Services for Owner's Engineer Support for the Caribbean Efficient and Green-Energy Buildings (CEGEB) Project at the OECS Commission.
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The Owner’s Engineer shall provide independent end-to-end technical, procurement, supervision support and advisory services throughout the design, contracting, construction and commissioning phases to ensure that the Project is implemented to a high standard of quality, on schedule, within the budget and meets the environmental and social standards and in accordance with the OECS Commission’s and World Bank’s requirements. The Owner’s Engineer will review the outputs and activities of the Investment Grade Audits (IGAs) and Design, Supply and Install (DSI) consultants and advise the OECS Commission accordingly. The Owner’s Engineer (OE) shall provide professional engineering, contract administration, and supervision services for multiple subprojects implemented across Grenada, Guyana, and Saint Lucia under pooled procurement arrangements for the Investment Grade Audits (IGAs) activities and Design, Supply and Installation (DSI) activities covering EEMs and DPV solutions jn public buildings and facilities, These DSI contracts to be delivered by EEM and DPV equipment suppliers and service providers will be competitively selected for the three countries under framework agreements.
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The implementation period will be two (2) years in the first instance, i.e., from August 2024 to January 2025.
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The OECS Commission now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. In the assessment of submissions, consideration will be given to technical competence, qualifications and experience, and local and regional experience on similar assignments.
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Key Experts will not be evaluated at the shortlisting stage.
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The shortlisting criteria are:
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To obtain the maximum degree of comparison among Expressions of Interests (EOIs) and facilitate the evaluation process, the EOI should be a MAXIMUM of Thirty (30) pages and include the following information mentioned below:
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The attention of interested Consultants is drawn to Section III, paragraphs, 3.15, 3.16, and 3.17 of The World Bank Procurement Regulations for IPF Borrowers : Procurement in Investment Project Financing - Goods, Works, Non-Consulting and Consulting Services - Sixth Edition (English), February 2025 (‘Procurement Regulations’) setting forth the World Bank’s policy on conflict of interest.
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Consulting Firms wishing to signify their interest in undertaking the prescribed services are to submit an Expression of Interest (EOI) providing information demonstrating that they have the required qualifications and relevant experience to perform the services.
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Consultants must clearly indicate whether they intend to associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
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Expressions of interest can be submitted via email to the first address and copied to the second address by May 18, 2026, at 16:00 hours Eastern Caribbean Time (EST). Email submissions should include the name and address of the Consultant and shall be clearly marked in the subject line as “Expression of Interest- Consulting Services for Owner's Engineer Support for the Caribbean Efficient and Green-Energy Buildings (CEGEB) Project at the OECS Commission.”
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Further information can be obtained at the address below between 09:00 and 16:00 hours (Atlantic Standard Time) Monday to Friday.
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Tehillah Bannis
\n\nProcurement Officer
\n\nOrganisation of the Eastern Caribbean States Commission
\n\nP.O. Box 179
\n\nMorne Fortune
\n\nCastries
\n\nSt. Lucia
\n\nTel: 1-758-455-6418
\n\nE-mail: procurementbids@oecs.int Copied to: judith.ephraim@oecs.int
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A Consultant will be selected in accordance with the Quality and Cost Based Selection (QCBS) based selection method set out in the World Bank’s Procurement Regulations for IPF Borrowers, Sixth Edition, February 2025.
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The Terms of Reference (TOR) for this consultancy is provided below.
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TERMS OF REFERENCE
\n\nConsulting Services for Owner's Engineer Support for the Caribbean Efficient and Green-Energy Buildings (CEGEB) Project at the OECS Commission.
\n\n1.0 Background
\n\nThe Organisation of Eastern Caribbean States (OECS) is an inter-governmental organisation dedicated to economic harmonisation and integration, protection of human and legal rights, and the encouragement of good governance among independent and non-independent countries in the Eastern Caribbean. Under the Treaty of Basseterre (RTB, 1981) and now The Revised RTB (2010), Member States agree to cooperate with each other and promote unity and solidarity, including participation by Protocol Members in an Economic Union.
\n\nThe OECS Commission is implementing the Caribbean Efficient and Green-Energy in Buildings (CEGEB) Project, financed by the World Bank, to support Grenada, Guyana, and Saint Lucia in reducing energy consumption, increasing Renewable Energy (RE) generation, and strengthening the enabling environment for Energy Efficiency (EE) and Distributed Renewable Energy (DRE) investments in public buildings and facilities. The total cost of project is approximately 131 million US dollars and will be executed from 2025 to 2031.
\n\nThe Project includes EE retrofitting works and installation of Distributed PhotoVoltaic (DPV) and Energy Efficiency Measures (EEMs) in approximately 500 public buildings and facilities such as administrative buildings, schools, hospitals, airports, water and wastewater utilities, and other eligible infrastructure. To achieve economies of scale, the Project adopts a pooled procurement approach coordinated by the OECS Commission through a Regional Project Implementation Unit (RPIU), that works closely with the National PIUs of the CEGEB Project in the three participating countries and in collaboration with and guidance from the CEGEB Steering Committee and the CEGEB Technical Advisory Committee. The contracts under the pooled procurement will utilize a framework agreement approach.
\n\nTo ensure technical quality, contractual compliance, environmental and social (E&S) management , and timely delivery, the OECS Commission seeks to engage a Consulting Firm to act as Owner’s Engineer (OE).
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2.0 Objective of Services
\n\nThe Owner’s Engineer shall provide independent end-to-end technical, procurement, supervision support and advisory services throughout the design, contracting, construction and commissioning phases to ensure that the Project is implemented to a high standard of quality, on schedule, within the budget and meets the environmental and social standards and in accordance with the OECS Commission’s and World Bank’s requirements. The Owner’s Engineer will review the outputs and activities of the Investment Grade Audits (IGAs) and Design, Supply and Install (DSI) consultants and advise the OECS Commission accordingly. The implementation period will be two (2) years in the first instance.
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3.0 Scope of Services
\n\nThe Owner’s Engineer (OE) shall provide professional engineering, contract administration, and supervision services for multiple subprojects implemented across Grenada, Guyana, and Saint Lucia under pooled procurement arrangements for the Investment Grade Audits (IGAs) activities and Design, Supply and Installation (DSI) activities covering EEMs and DPV solutions jn public buildings and facilities, These DSI contracts to be delivered by EEM and DPV equipment suppliers and service providers will be competitively selected for the three countries under framework agreements.
\n\nEssentially, the OE shall act as an extension of the owner's (OECS Commission’s CEGEB RPIU) staff, bringing specialized technical expertise to bridge gaps and ensure project success. The OE’s core roles and responsibilities will include:
\n\nProject Planning & Design: Review feasibility studies, reviewing layouts, etc.
\n\nEngineering & Design Review: Review detailed engineering designs, drawings, and calculations to ensure technical integrity, regulatory and E&S compliance.
\n\nProcurement Support: Provide support for the preparation of bid packages, evaluation of IGA and DSI contractors, and review of bids.
\n\nImplementation Oversight: Providing on-site inspection, monitoring contractor performance, managing schedules, and controlling budgets to prevent cost overruns.
\n\nRisk Management: Identifying project risks (e.g., E&S, schedule, budget) and developing mitigation strategies.
\n\nCommissioning & Startup: Assisting with testing and commissioning to ensure the facility meets performance requirements.
\n\nDocumentation & Reporting: Managing project documentation, providing regular progress reports, and ensuring quality assurance/control.
\n\nThe anticipated duration of services during the implementation phase is approximately 24 months providing support to the IGA and DSI activities in all three countries.
\n\nMore specifically the Owner’s Engineer shall do the following:
\n\n1. Pre-Procurement / Project Preparation Phase
\n\na) Review and analyse the investment grade energy audit (IGA) reports produced under the different batches of the project sequentially for all three participating countries to confirm the proposed EE Measures and DPV solutions on the façade and building envelope, giving consideration to the best practices, technical and economic data, energy savings, solar electricity produced, investment costs, payback times periods and profitability, environmental benefits, implementation plan, operation and maintenance, and energy monitoring.
\n\nb) Provide support to national PIUs in the three countries to review and compare structural designs & calculations, structural drawings, specifications, costs and quantity surveying for renovation, strengthening and reconstruction works of public buildings within the scope of the project.
\n\nc) Prepare a detailed appropriate Project Control Program (e.g using MS Project, Primavera P6 or equivalent software) to provide charts, curves and detailed reports of critical activities, percentage completion, interface points, etc. for design, procurement, installation, and commissioning.
\n\nd) Continually assess the project experiences and norms to develop/ propose technical standards, norms, templates and Energy Savings Measurement and Verification (M&V) Protocols to ensure a high and consistent quality.
\n\n\n\n
2. Procurement Preparation Phase (Bidding Documents & ToRs)
\n\na) Provide technical support for the project’s procurement activities including drafting of the bidding documents for the DSI using the IGA reports, Terms of References (ToRs), Request for Proposals, and bid evaluation reports by the RPIU at the OECS Commission, following the World Bank’s procurement guidelines.( Financial and commercial evaluation of bids is not required except for consistency)
\n\nb) Ensure that all bidding documents and Terms of References prepared for the pooled procurement include clear and appropriate environmental and social considerations for risk management based on the Environmental and Social Management Plans prepared during the IGAs with particular consideration for waste management.
\n\n3. Bidding & Evaluation and Contract Negotiations Phase
\n\na) Review and assess technical proposals of the Investment Grade Audits (IGA) and the Design, Supply and Install (DSI) consulting contractors and service provider firms and provide inputs to the technical evaluation reports and support the OECS RPIU in contract negotiations.
\n\nb) Support the RPIU at the OECS Commission during technical clarifications and design-related contract amendments.
\n\n4. Design Review & Pre-Construction Phase
\n\na) Review detailed technical designs and specifications including E&S measures, bill of quantities, construction supervision reporting protocols and monitoring and verification measures for energy savings.
\n\nb) Review and consider the E&S risks and impacts of any design change proposals and advise if there are implications for compliance with the ESMP, consent/permits and other relevant project requirements.
\n\nc) Review commissioning plan and program for the project.
\n\nd) Support OECS Commission RPIU in ensuring that the equipment to be supplied to the project (including but not limited to PV modules, inverters, transformers, control systems, racking, cables, HVAC system and lighting) meets the requirements, specifications and acceptance tests under the contract.
\n\n5. Construction / Implementation Phase
\n\nTechnical Supervision & Monitoring
\n\na) Visit project sites for periodic audits to supervise the work of the technical consultants and monitor compliance with relevant contracts, project technical specifications, local building codes, material standards, safety, workmanship and engineering norms in participating countries promptly reporting any issues identified and providing recommendations for addressing them.
\n\nb) Provide support to national PIUs in the three countries to supervise the interconnection and commissioning of the DPV systems under the project.
\n\nEnvironmental & Social (E&S) Compliance
\n\na) Supervise the implementation of the Contractors’ environmental and Social Management Plan (C-ESMP), related management plans as required in the bidding documents, ESMPs, World Bank Environmental and Social Framework , and national regulations and issue instructions to the IGA and DSI Contractors to address any E&S non-compliance concerns including matters concerning occupational health, safety (OHS) and care of the workers and the community.
\n\nb) Ensure all E&S mitigation measures are being implemented and include in all reports the level of E&S compliance and follow up as needed from the actions required in the E&S documents.
\n\n\n\n
c) Provide guidance to the Contractor on implementation of Environmental and Social Health and Safety (ESHS) aspects and provide training to the DSI Contractor’s staff as necessary
\n\nd) Ensure waste management is being undertaken as specified in the bidding documents and required permits are in place
\n\ne) Inform the OECS Commission RPIU of any incidents and accidents immediately upon learning of such incidents.
\n\nf) Support with the investigation and reporting of all incidents related to environmental, social and health aspects.
\n\ng) Coordinate with national PIUs for E&S management
\n\nContract, Financial & Schedule Management
\n\na) Control project implementation schedules (supply, installation and budgeting schedule) prepared and submitted by the IGA and DSI Contractors.
\n\nb) Review and advice on remedy action that should be taken by the IGA and DSI Contractors, estimate the delays required to make up, and resolve schedule constraints during execution period.
\n\nc) Review invoices submitted by the IGA and DSI Contractor and advise RPIU at the OECS Commission on approval of those invoices.
\n\nd) Rate extra/additional work to be carried out by the DSI Contractor and recommend rates for such work to RPIU at the OECS Commission.
\n\ne) Describe any variation of project cost and implementation time from the originals and explain causes, effects and countermeasures to RPIU at the OECS Commission.
\n\nf) Review contract change-order procedures for design, supply and installation contracts, and identify any potential flaws and suggest changes.
\n\ng) Manage and control all variation order and contract amendment procedures.
\n\nh) Assist the OECS Commission RPIU in resolving disputes and claims raised by the IGA and DSI Contractor.
\n\ni) Evaluate variations, claims, and change orders, including time and cost impacts and advise on dispute avoidance and resolution.
\n\nj) Control payment schedule and progress payments including reviewing and confirming quantity and quality of works completed, which would serve as a basis for payment to the contractor according to the IGA and DSI Contract terms.
\n\nCoordination, Meetings & Reporting
\n\na) Hold regular planning and progress review meetings to monitor the IGA and DSI Contractors’ work progress and inform the OECS Commission of any delays or problems are observed.
\n\nb) Participate in the Technical Advisory Committee (TAC) and provide updates to the National PIUs and TAC members on the progress of the work being carried out.
\n\nc) Prepare monthly progress report and comprehensive quarterly progress report and send them to RPIU at the OECS Commission no later than 10 days after completion of each quarter.
\n\nd) Prepare monthly progress reports with ESHS performance and monitoring components included, to submit to the OECS Commission RPIU;
\n\ne) Provide technical inputs into project’s reporting activities including project reports and project supervision and acceptance/commissioning reports.
\n\n________________________________________
\n\n6. Testing, Commissioning & Acceptance Phase
\n\na) Witness and assist the OECS Commission RPIU during acceptance testing and commissioning.
\n\nb) Prepare the Certificate of Operational Acceptance (COA).
\n\nc) Supervision of resolution of possible defects found during acceptance tests.
\n\n\n\n
7. Post-Construction / Defects Liability Period
\n\na) Prepare list of items of outstanding work to be completed by the DSI Contractors during the Maintenance/Defects Liability Period.
\n\nb) Review and compile as-supplied documents and review the operation and maintenance manual provided by the DSI Contractor for accuracy and adequacy.
\n\n8. Project Close-Out & Performance Monitoring
\n\na) Work closely with the OECS Commission RPIU to monitor the results indicators of the retrofits including the achieved energy savings using the agreed Energy Savings Measurement and Verification (M&V) Protocol.
\n\nb) Support training to relevant project stakeholders to improve their technical capacity in efficient energy use in buildings
\n\n9. Cross-Cutting (All Phases)
\n\n• Undertake any other related assignments as requested by the OECS Commission RPIU.
\n\n\n\n
\n\n
4.0 Deliverables
\n\nKey deliverables shall include, but not be limited to:
\n\n| \n\t\t\t Deliverable \n\t\t\t | \n\t\t\t\n\t\t\t Frequency/Timing \n\t\t\t | \n\t\t
| \n\t\t\t Inception Report \n\t\t\t | \n\t\t\t\n\t\t\t Four weeks after signing of contract \n\t\t\t | \n\t\t
| \n\t\t\t Progress and supervision reports \n\t\t\t | \n\t\t\t\n\t\t\t Monthly \n\t\t\t | \n\t\t
| \n\t\t\t Environmental and Social Compliance Monitoring reports \n\t\t\t | \n\t\t\t\n\t\t\t Monthly \n\t\t\t | \n\t\t
| \n\t\t\t Design Review Reports \n\t\t\t | \n\t\t\t\n\t\t\t 2 weeks after Submission by DSI contractor \n\t\t\t | \n\t\t
| \n\t\t\t Commissioning and Test \n\t\t\t | \n\t\t\t\n\t\t\t 2 weeks after Commissioning of DPV systems \n\t\t\t | \n\t\t
| \n\t\t\t Final project completion reports \n\t\t\t | \n\t\t\t\n\t\t\t 1 month after contract end date \n\t\t\t | \n\t\t
| \n\t\t\t Quarterly Reports \n\t\t\t | \n\t\t\t\n\t\t\t Every 3 months \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
For each project Activity, the detailed contents of the reports on the status of project implementation will be discussed and agreed with the RPIU. It is proposed that monthly reports cover the following.
\n\nMonthly Reports:
\n\nQuarterly Reports:
\n\nAll quarterly reports shall include the status of Project performance against the results indicators to be specified by the OECS.
\n\nFinal Project Reports:
\n\nObjectives
\n\nActivities of Project and scope with the name and address of individual contractor/sub-contractor
\n\nImplementation method
\n\nProject history
\n\nChanges in scope-change orders issues
\n\nComparison of planned and actual time-schedules
\n\nComparison of planned and actual costs
\n\nDiscrepancies in procurement of material and equipment
\n\nFindings during construction
\n\nJustification and explanation of changes in time-schedule
\n\nJustification and explanation of changes in Project costs
\n\nPerformance of Contractors, including environmental, social, health & safety compliance
\n\nAdditional works performed
\n\nExperience with shut-down procedures
\n\nTest protocols/test results
\n\nTaking over certificates
\n\nOverall environmental and social performance of the Project: assessment of adherence of Contractor(s) to the ESMP, LMP, SEP, C-ESMP and the Code of Conduct, main challenges faced, main types of remedial actions undertaken, analysis of residual environmental and social factors and respective aspects to be monitored during commissioning of the facilities, post construction activities, and contractor demobilization E&S activities.
\n\nRecord of occurrences of occupational health and safety accidents/incidents
\n\nRecord of stakeholder engagement activities, grievances from workers and communities.
\n\nExperience gained during project implementation
\n\nIllustrations with photographs
\n\nFinal Training Report.
\n\nThe Final Project Report shall include the Project performance against the parameters as set out in the Results Framework to be specified by the OECS, including baseline data and benchmarks, to monitor progress. The final content will be defined in agreement with the OECS.
\n\n5.0 Reporting
\n\nThe Owner’s Engineer shall report to the OECS Commission, through the Regional Project Implementation Unit (RPIU), and shall coordinate closely with national implementing agencies in Grenada, Guyana, and Saint Lucia and the CEGEB Project Technical Advisory Committee (TAC).
\n\n\n\n
6.0 Applicable Standards and Guidelines
\n\nServices shall be carried out in accordance with:
\n\n\n\n
7.0 Qualifications of the Owner’s Engineer Consulting Firm
\n\nThe Consulting Firm shall demonstrate:
\n\n\n\n
8.0 Key Experts and Qualifications Required
\n\nThe Consultant will assign adequately qualified key personnel to carry out the Consulting Services. The following key expertise and specialists are expected to be included in the team (to be evaluated as part of the technical proposal):
\n\nKey Expert 1: Energy Efficiency and Buildings Specialist/Project Manager
\n\nThe expert should have the following:
\n\nKey Expert 2: Electrical Engineer /Solar PV and power systems specialist
\n\nThe expert should have the following:
\n\nKey Expert 3: Civil/Structural Engineer
\n\nThe expert should have the following:
\n\nKey Expert 4 Quantity Surveyor/Cost Engineer
\n\nThe expert should have the following:
\n\nNon-Key Experts (For guidance and informational purposes. Non-Key Experts will not be evaluated during the Technical Evaluation stage.)
\n\nNon key expert 1 Contract Administration and Claims Specialist
\n\nThe expert should have the following:
\n\nNon-Key Expert 2 Environmental and Social Specialist
\n\nThe expert should have the following:
\n\n\n\n
\n\n
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\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
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\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
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\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
"},{"id":"OP00422082","notice_type":"Request for Expression of Interest","noticedate":"22-Jan-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-02-27T00:00:00Z","submission_deadline_time":"17:30","project_ctry_name":"Moldova","project_id":"P504278","project_name":"Strengthening Moldova's Disaster Risk Management and Resilience Project","bid_reference_no":"MD-OEAPM-523168-CS-CQS","bid_description":"Consulting services on development of fiscal risk assessment of disasters in Republic of Moldova","procurement_group":"CS","procurement_method_code":"CQS","procurement_method_name":"Consultant Qualification Selection","contact_address":"57/1 Mitropolit Gavriil Banulescu-Bodoni str, of. 304\nChisinau, Republic of Moldova","contact_ctry_name":"Moldova","contact_email":"achizitii.proiecte@ogpae.gov.md","contact_name":"Raisa Cantemir","contact_organization":"Office for External Assistance Programs Management","contact_phone_no":"373 22 23 29 63","contact_web_url":"https://ogpae.gov.md/en/","submission_date":"2026-01-22T00:00:00Z","notice_text":"
REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES - FIRMS SELECTION)
\n\n\n\n
Republic of Moldova
\n\nStrengthening Moldova’s Disaster Risk Management and Resilience Project
\n\nLoan No.: 9720-MD
\n\n\n\n
Assignment Title: Consulting services for provision of consulting services on development of fiscal risk assessment of disasters in Republic of Moldova
\n\n\n\n
Reference No. (as per Procurement Plan): MD-OEAPM-523168-CS-CQS
\n\n\n\n
The Government of the Republic of Moldova has received financing from the World Bank toward the cost of the Strengthening Moldova’s Disaster Risk Management and Resilience Project, and intends to apply part of the proceeds for consulting services.
\n\n\n\n
The consulting services (“the Services”) include provision of Consulting services for provision of consulting services on development of fiscal risk assessment of disasters in Republic of Moldova.
\n\n\n\n
The Terms of Reference (TOR) for the primary procurement stage for the assignment are attached to this request for expressions of interest.
\n\n\n\n
The P.I. “Office for External Assistance Programs Management” (OEAPM) Project Implementation Unit (PIU) now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Consultant/firm’s shortlisting criteria are at least 7 (seven) years with the following qualifications and experience:
\n\n\n\n
\n\n
Key Experts will not be evaluated at the shortlisting stage.
\n\n\n\n
The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” September 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
\n\n\n\n
Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\n\n\n
A Consultant will be selected in accordance with the „Consultant’s Qualification-based Selection” described in the Procurement Regulations and to be specifically set out in the Request for Proposals.
\n\n\n\n
The Expression of Interest shall clearly state the name of the Consultant (individual Firm, Joint Venture or sub-consultancy). The Consultant shall provide relevant references (assignment name, Client, time frame, the role of the firm (main Consultant/Partner in JV/sub-consultant, contract amount, tasks performed etc.) to confirm its experience and qualifications.
\n\n\n\n
Further information can be obtained at the address below during office hours 08:30 to 17:30 hours.
\n\n\n\n
Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by 17:30 local time, February 27, 2026.
\n\n\n\n
Attn: Ms. Raisa CANTEMIR
\n\nDirector, Office for External Assistance Programs Management / PIU
\n\n57/1 Mitropolitul Banulescu Bodoni str., office 306, MD-2005, Chisinau, Republic of Moldova
\n\nTel: 373 22 23 29 63, 373 23 82 48
\n\nE-mail: achizitii.proiecte@ogpae.gov.md
\n\nwww.ogpae.gov.md
\n\n\n\n
\n\n
\n\n
Republic of Moldova
\n\nStrengthening Moldova’s Disaster Risk Management
\n\nAnd Climate Resilience Project
\n\n\n\n
Terms of Reference
\n\nfor provision of consulting services on development of fiscal risk
\n\nassessment of disasters in Republic of Moldova
\n\n\n\n
\n\n
The Government of the Republic of Moldova is implementing the Strengthening Moldova’s Disaster Risk Management and Climate Resilience Project (SMORE) financed by the World Bank, that aims to enhance Moldova’s preparedness and response to natural hazards and climate-related shocks, and in case of an eligible crisis or emergency, respond promptly and effectively to it.
\n\n\n\n
The Strengthening Moldova’s Disaster Risk Management and Climate Resilience Project comprises 5 components including Component 3: Policy and Regulatory Support for Risk Reduction of Critical Infrastructure and Fiscal Resilience, with 2 subcomponents:
\n\n\n\n
The P.I. “Office of External Assistance Programs Management” (OEAPM) under the Ministry of Finance will have the role of the Project Implementation Unit (PIU).
\n\n\n\n
The Ministry of Finance (MoF) is the beneficiary of all consultancies within Subcomponent 3.2, which will support the ministry to undertake disaster risk finance reforms in Moldova to reduce the post-disaster funding gap, and improve the management of disaster related contingent liabilities.
\n\n\n\n
The Subcomponent will support activities to increase financial protection to mitigate disaster impacts through (i) improvement or redesign of the existing MoF Emergency Funds (Reserve Fund and Intervention Fund), or (ii) design of a new accumulating disaster reserve fund and (iii) preparation of a methodology for assessment of fiscal risks related to natural disasters to be disclosed as part of the government Fiscal Risk Statement.
\n\n\n\n
In this context, the Ministry of Finance intends to hire a consultant (firm) who will provide consulting services on development of fiscal risk assessment of disasters in Republic of Moldova.
\n\n\n\n
\n\n
The objective of the assignment is to provide consulting services on the development of fiscal risk assessment of natural calamities and disasters in Republic of Moldova, which the Ministry of Finance (MoF) will be able to use in the future.
\n\n\n\n
This work will include the following assignments:
\n\n\n\n
\n\n
\n\n
In performing the tasks, the Consultant will rely on all available data (MoF relevant documents; strategies, policies, statistical data, existing modelling; good practices adapted to the conditions of the Republic of Moldova). For all tasks listed, the Consultant will collaborate closely with the MoF, PIU and other interested government entities.
\n\n\n\n
The following tasks must be accomplished:
\n\n\n\n
\n\n
At the outset of this assignment, the Consultant is to prepare an Inception Report, including a proposed work plan, implementation schedule, a brief quality assurance plan outlining internal review procedures and responsibilities and outlining data needs, sources and limitations for undertaking the assignment. The Inception Report should be submitted within the first 2 weeks for MoF and PIU review and approval.
\n\n\n\n
\n\n
The Consultant will develop a methodology to assess the fiscal impact of disasters on the Government’s financial position. The methodology will be structured around the following tasks:
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\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
The Technical Report will be accompanied by:
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\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
The Consultant must possess the following qualifications and experience:
\n\n\n\n
Qualification requirements for key experts
\n\nThe Consultant (firm) shall propose a team capable of delivering all tasks described in this TOR. While only key experts will be evaluated during the selection process, the Consultant may include additional optional experts in the proposal to demonstrate technical depth and ensure effective delivery.
\n\n\n\n
The consultant team should consist of:
\n\n\n\n
Senior Economist (Lead Modelling Expert)
\n\n\n\n
The Consultant is expected to work approximately 100 working days within 180 calendar days.
\n\n\n\n
Supporting Economist or Actuary (or equivalent expertise)
\n\n\n\n
The Consultant is expected to work approximately 100 working days within 180 calendar days.
\n\n\n\n
Proposals should detail how tasks will be assigned to team members based on their experience.
\n\n\n\n
Note: In accordance with the sequence of tasks and the effort required, some of the experts may be assigned for partial time throughout the contract period.
\n\n\n\n
\n\n
The Consultant will report to the MoF and PIU and will deliver the following documents and products:
\n\n\n\n
\n\n
| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Reports and deliverables \n\t\t\t | \n\t\t\t\n\t\t\t Timeline (initial draft / final version) \n\t\t\t | \n\t\t\t\n\t\t\t Share of the deliverable in total cost of the lumpsum service contract \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report including: \n\n\t\t\t
| \n\t\t\t\n\t\t\t Day 10 \n\n\t\t\t Day 15 | \n\t\t\t\n\t\t\t 10% \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Initial Report including: \n\n\t\t\t
Proposed approach for sensitivity analysis and integration of DRF instruments. \n\t\t\t | \n\t\t\t\n\t\t\t Day 45 \n\n\t\t\t Day 60 \n\n\t\t\t(final version) \n\t\t\t | \n\t\t\t\n\t\t\t 15% \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Draft Assessment Tool and Interim Results including: \n\n\t\t\t
| \n\t\t\t\n\t\t\t Day 75 \n\n\t\t\t(initial draft) \n\n\t\t\t\n\n\t\t\t Day 100 \n\n\t\t\t(final version) \n\t\t\t | \n\t\t\t\n\t\t\t 20% \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Technical Report and Supporting Materials including: \n\n\t\t\t
| \n\t\t\t\n\t\t\t Day 120 \n\n\t\t\t(initial draft) \n\n\t\t\t\n\n\t\t\t Day 135 \n\n\t\t\t(final version) \n\t\t\t | \n\t\t\t\n\t\t\t 25% \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Contribution to Fiscal Risk Statement including: \n\n\t\t\t
| \n\t\t\t\n\t\t\t Day 150 \n\n\t\t\t(initial draft) \n\n\t\t\t\n\n\t\t\t Day 160 | \n\t\t\t\n\t\t\t 15 % \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Capacity Building, Training, and Final Package including: \n\n\t\t\t
| \n\t\t\t\n\t\t\t Day 165 \n\n\t\t\t(initial draft) \n\n\t\t\t\n\n\t\t\t Day 180 | \n\t\t\t\n\t\t\t 15 % \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total days (6 months): \n\t\t\t | \n\t\t\t\n\t\t\t 180 days \n\t\t\t | \n\t\t\t\n\t\t\t 100 % \n\t\t\t | \n\t\t
\n\n
\n\n
As indicated in the table, initial draft reports must be submitted to the MoF and PIU for review and feedback. The Consultant will incorporate the provided comments before submitting the final versions, which should be confirmed by MoF as acceptable.
\n\n\n\n
The Consultant’s reports shall include names, titles, address of delivery, frequency of report, date of submission, team composition, tasks and sub-components, due dates, status of performance, conclusions, problems, recommendations and corrective actions taken.
\n\n\n\n
\n\n
Reports shall be submitted in English and Romanian languages. All deliverables including documents, information, work files, databases, tables, and related systems automation data shall also be provided to MoF.
\n\nElectronic data formats shall be compatible with the latest versions of Microsoft Office Suite and any other data formats acceptable to MoF and PIU.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
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"},{"id":"OP00420220","notice_type":"Request for Expression of Interest","noticedate":"11-Jan-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-01-22T00:00:00Z","submission_deadline_time":"17:30","project_ctry_name":"Ethiopia","project_id":"P179040","project_name":"Ethiopia Digital ID for Inclusion and Services Project","bid_reference_no":"ET-NIDP-524668-CS-INDV","bid_description":"Selection of Junior Adjudication & Data Quality Supervisor","procurement_group":"CS","procurement_method_code":"INDV","procurement_method_name":"Individual Consultant Selection","contact_address":"Bole Wolo Sefer Ethio-China Street Addis Ababa, Ethiopia","contact_ctry_name":"Ethiopia","contact_email":"mesfin@id.gov.et","contact_name":"Mesfin Belachew","contact_organization":"Prime Minster Office, National ID Program","contact_phone_no":"0911791462","contact_web_url":"https://id.gov.et/","submission_date":"2026-01-11T00:00:00Z","notice_text":"
Request for Expression of Interest
\n\n(Consulting Services – Individual Selection)
\n\n\n\n
Junior Adjudication & Data Quality Supervisor for the National ID Program
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Country: Ethiopia
\n\nProject: Ethiopia Digital ID for Inclusion and Services Project
\n\nProject ID: P179040
\n\nAssignment Title: Junior Adjudication & Data Quality Supervisor for the National ID Program
\n\nReference No.: ET-NIDP-524668-CS-INDV
\n\nDuty Station: NIDP Head Office, Addis Ababa
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The Federal Democratic Republic of Ethiopia, Ministry of Finance (MoF), has received financing from the World Bank toward the cost of the Ethiopia Digital ID for Inclusion and Services Project. National ID Program, the ultimate project implementer intends to apply part of the proceeds for selecting of individual consultants.
\n\nNational ID Program as part of the project implementation program is looking for Junior Adjudication & Data Quality Supervisor that supports the NIDP. Experienced experts who have experience, passionate and innovative ideas for the position are invited to express their interest for the assignment.
\n\nThe Junior Adjudication & Data Quality Supervisor expected to ensure an efficient and accurate adjudication process and maintain high standards of data quality within NIDP. This role aims to effectively manage and guide a team of adjudicators, implement end-to-end data quality measures, and drive process improvements. The Junior Adjudication & Data Quality Supervisor's objective is to promote data integrity, enhance operational efficiency, and contribute to the overall success of the organization by ensuring reliable and accurate data for ascertaining uniqueness and subsequently issuing a unique Fayda number.
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The Junior Adjudication & Data Quality Supervisor is mainly responsible to oversee the adjudication process and ensure data accuracy and quality within the organization. This includes managing a team of adjudicators, designing and implementing measures to ensure data quality throughout the enrollment process and as such to continually drive process improvements. The supervisor is responsible for undertaking, assigning and monitoring adjudication tasks, conducting quality checks, and ensuring compliance with ID regulations, internal policies and registration protocol. The supervisor also plays a key role in team management and development, reporting and analysis, initiating and implementing change and collaborating with stakeholders to maintain data integrity and make informed decisions.
\n\nSpecific responsibilities for the Junior Adjudication & Data Quality Supervisor will include, but are not limited to, the following core activities:
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National ID Program, Digital ID for Inclusion and Services Project now invites eligible Individual Experts to indicate their interest to provide the Services. Interested Experts should provide information demonstrating that they have the required qualifications and relevant experience to perform the services for a period of one year with possibility of extension for additional period subject to outstanding performance of the consultant and availability of budget. The shortlisting criteria include the following;
\n\nThe ideal candidate for the role of Junior Adjudication & Data Quality Supervisor will bring the following competencies and skills:
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The selection method is based on para 7.36 and 7.37 of the World Bank’s Procurement Regulation.
\n\nThe attention of interested individual is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” 6th edition Revised February 2025 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
\n\nAn individual will be selected in accordance with the Selection of Individual Consultant (Section V) method set out in the Procurement Regulations.
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Expressions of interest (CV, cover letter and documentary evidence for fulfilling the qualifications) must be delivered in a written form to the address below by E-mail on or before January 22nd, 2026. Further information can be obtained, by email at the below address during office hours from 8:30 AM to 5:30 PM Addis Ababa time:
\n\nFederal Democratic Republic of Ethiopia,
\n\nNational ID Program (NIDP)
\n\nDigital ID for Inclusion and Services Project
\n\nAttn: Project Management Unit (PMU),
\n\nAddress: Welosefer Bole, Ethio-China St, INSA Building, 14th Floor, Addis Ababa, Ethiopia
\n\nE-mail: mesfin@id.gov.et and copied to zelalem@id.gov.et and nejmedin@id.et
\n\nWebsite: https://id.gov.et/
\n\nAddis Ababa, Ethiopia
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"},{"id":"OP00416821","notice_type":"Invitation for Bids","noticedate":"18-Dec-2025","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-01-05T00:00:00Z","submission_deadline_time":"14:00","project_ctry_name":"OECS Countries","project_id":"P174986","project_name":"OECS Data for Decision Making (DDM) Project","bid_reference_no":"SVGDDMP-NCS-INDV-13","bid_description":"CAF - Field Supervisors","procurement_group":"NC","procurement_method_code":"RFQ","procurement_method_name":"Request for Quotations","contact_address":"Administrative Center, Kingstown, Saint Vincent and the Grenadines Tel no.: 1-784-457-1746","contact_ctry_name":"St. Vincent and the Grenadines","contact_email":"tcharles@svgcpd.com","contact_name":"Tiemonne Charles","contact_organization":"SVG - Ministry of Finance, Economic Planning, Sustainable Development, and Information Technology","contact_phone_no":"784-457-2182","contact_web_url":"http://finance.gov.vc/finance/index.php/central","submission_date":"2025-12-18T00:00:00Z","notice_text":"
Saint Vincent and the Grenadines
\n\nOECS DATA FOR DECISION MAKING PROJECT
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Request for Expressions of Interest
\n\nNon Consulting Services – Individual Consultant
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Assignment Title: National Census Field Supervisor for the Census of Agriculture and Fisheries
\n\nReference No.: SVG-DDMP-NCS-INDV- 13
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The Government of Saint Vincent and the Grenadines (GoSVG) has applied for financing from the World Bank toward the cost of the OECS Data for Decision Making Project (DDMP), and intends to apply part of the proceeds towards Non Consulting Services for National Census Enumerator for the Census of Agriculture and Fisheries.
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A Census of Agriculture and Fisheries is an undertaking by the Ministry of Agriculture, Forestry, Fisheries, Rural Transformation, Industry and Labour (MAFFRTI) to gather data on structures and characteristics of farms such as size; tenure of holdings; land use and area planted to crops; inventory of livestock and poultry; and distribution and number of households engaged in farming, fishing, and related activities. In Saint Vincent and the Grenadines, the last Census of Agriculture and Fisheries (CAF) was conducted in 2000. Previous rounds of the CAF had been implemented in 1946, 1961, 1972, and 1985/86. Since the 2000 CAF, several changes have occurred in the country, which have strongly impacted the agriculture sector and the national economy in general. The Ministry of Agriculture, Forestry, Fisheries, Rural Transformation, Industry and Labour (MAFFRTIL) in co-operation with the Statistical Office, Ministry of Finance, Economic Planning, Sustainable Development, and Information Technology (CSO) is currently planning to conduct the next Census of Agriculture in 2025, following the FAO’s guideline World Census of Agriculture (WCA) 2020 recommendations.
\n\nAgricultural statistics are needed to monitor the existing agricultural and food supply conditions and to provide accurate and reliable information to help governments and other users in the process of short-term decision-making. The CAF is the backbone of the entire Agricultural Statistical System. In the absence of a new CAF, the country lacks the capacity to produce, analyze and report on the minimum set of agricultural indicators. The Project is seeking to hire Enumerators for the Census of Agriculture and Fisheries (CAF).
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The Project is seeking to hire Field Supervisors to provide direct supervision to enumerators and monitor operational activities during data collection of the census to ensure they are implemented as scheduled.
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The Ministry of Finance, Economic Planning and Information Technology now invites eligible Non Consultants to indicate their interest in providing the Services. The expected activities to be carried out by the Non Consultant are:
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Qualifications
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Reporting Obligations
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The Field Supervisor will work under the direct supervision of the National Census Coordinator within the Ministry of Agriculture, Forestry, Fisheries, Rural Transformation, Industry and Labour (MAFFRTIL) and in close collaboration with the assigned focal point of Public Sector Investment Programme Management Unit (PSIPMU). The Field Supervisor will follow an agreed code of conduct, and will share information on available grievance mechanisms as needed.
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All communication with the Ministry of Agriculture, Forestry, Fisheries, Rural Transformation, Industry and Labour (MAFFRTIL) will be copied to the OECS DDMP Project Coordinator, except in cases where data deemed confidential. Where confidential data is being transmitted, this will be between the Ministry of Agriculture, Forestry, Fisheries, Rural Transformation, Industry and Labour (MAFFRTIL and the Field Supervisor but the Project Team would be informed of such communication.
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At the closing of the contract, the Field Supervisor’s performance will be assessed by the Ministry of Agriculture, Forestry, Fisheries, Rural Transformation, Industry and Labour (MAFFRTIL)
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In accordance with the incident reporting requirements of the project, any accidents, injuries, violence, protests, or other incidents that occur while conducting the census work must be immediately reported to the National Census Coordinator.
\n\nThe detailed Terms of Reference can also be found at https://procurement.gov.vc/eprocure/index.php/current-bids
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Applicants are required to complete and submit applications forms only at https://docs.google.com/forms/d/e/1FAIpQLSezQ8CDhKEopDVdyWl1jT-qj1QKyY7m0pUrcDYyol4juiPb1Q/viewform by clicking the image:
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Or by accessing the following direct link:
\n\nhttps://forms.gle/PXDT3ZLecmrMG1MW8.
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The deadline for the submission of applications forms is Monday, January 5, 2026. Services are expected to commence in February, 2026.
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Recardo Frederick
\n\nDirector of Economic Planning
\n\nEconomic Planning Division
\n\nMinistry of Finance, Economic Planning and Information Technology
\n\nFirst Floor, Administrative Building
\n\nBay Street
\n\nKingstown
\n\nSaint Vincent and the Grenadines
\n\nE-mail: cenplan@svgcpd.com tcharles@svgcpd.com scstewart@svgcpd.com csamuel@svgcpd.com
\n\n"},{"id":"OP00407864","notice_type":"Request for Expression of Interest","noticedate":"11-Nov-2025","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2025-11-26T00:00:00Z","submission_deadline_time":"17:00","project_ctry_name":"Ethiopia","project_id":"P179040","project_name":"Ethiopia Digital ID for Inclusion and Services Project","bid_reference_no":"ET-NIDP-514292-CS-INDV","bid_description":"JUNIOR ADJUDICATION & DATA\nQUALITY SUPERVISOR","procurement_group":"CS","procurement_method_code":"INDV","procurement_method_name":"Individual Consultant Selection","contact_address":"Bole Wolo Sefer Ethio-China Street Addis Ababa, Ethiopia","contact_ctry_name":"Ethiopia","contact_email":"mesfin@id.gov.et","contact_name":"Mesfin Belachew","contact_organization":"Prime Minster Office, National ID Program","contact_phone_no":"0911791462","contact_web_url":"https://id.gov.et/","submission_date":"2025-11-11T00:00:00Z","notice_text":"
Request for Expression of Interest
\n\n(Consulting Services – Individual Selection)
\n\nJUNIOR ADJUDICATION & DATA QUALITY SUPERVISOR FOR ETHIOPIAN NATIONAL ID PROGRAM
\n\nCountry: Ethiopia
\n\nProject: Ethiopia Digital ID for Inclusion and Services Project
\n\nProject ID: P179040
\n\nAssignment JUNIOR ADJUDICATION & DATA QUALITY SUPERVISOR FOR ETHIOPIAN NATIONAL ID PROGRAM
\n\nReference No.: ET-NIDP-514292-CS-INDV
\n\nDuty Station: NIDP Head Office, Addis Ababa
\n\nThe Federal Democratic Republic of Ethiopia, Ministry of Finance (MoF), has received financing from the World Bank toward the cost of the Ethiopia Digital ID for Inclusion and Services Project. National ID Program, the ultimate project implementer intends to apply part of the proceeds for selecting of individual consultants.
\n\nThe National ID Program is looking for JUNIOR ADJUDICATION & DATA QUALITY SUPERVISOR who will play a crucial role to ensure an efficient and accurate adjudication process and maintain high standards of data quality within NIDP. This role aims to effectively manage and guide a team of adjudicators, implement end-to-end data quality measures, and drive process improvements. The Junior Adjudication & Data Quality Supervisor's objective is to promote data integrity, enhance operational efficiency, and contribute to the overall success of the organization by ensuring reliable and accurate data for ascertaining uniqueness and subsequently issuing a unique Fayda number.
\n\nSpecific responsibilities for the Junior Adjudication & Data Quality Supervisor will include, but are not limited to, the following activities:
\n\nManual Biometric Matching:
\n\nData Review and Analysis:
\n\nQuality Assurance:
\n\nCompliance and Privacy:
\n\nReporting and Documentation:
\n\nCollaboration and Communication:
\n\nData Quality Assurance:
\n\nThe shortlisting criteria include the following;
\n\nThe ideal candidate for the role of Junior Adjudication & Data Quality Supervisor [Senior] will bring the following competencies and skills:
\n\nThe selection method is based on para 7.36 and 7.37 of the World Bank’s Procurement Regulation.
\n\nThe attention of interested individual is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 (“Procurement Regulations”) revised November 2017, August 2018,2023, and February 2025 setting forth the World Bank’s policy on conflict of interest.
\n\nAn individual will be selected in accordance with the Selection of Individual Consultant (Section V) method set out in the Procurement Regulations.
\n\nExpressions of interest (CV, cover letter and documentary evidence for fulfilling the qualifications) must be delivered in a written form to the address below by E-mail on or before November 26 2025. Further information can be obtained, by email at the below address during office hours from 8:30 AM to 5:30 PM Addis Ababa time:
\n\nFederal Democratic Republic of Ethiopia,
\n\nNational ID Program (NIDP)
\n\nDigital ID for Inclusion and Services Project
\n\nAttn: Project Management Unit (PMU),
\n\nAddress: Welosefer Bole, Ethio-China St, INSA Building, 14th Floor, Addis Ababa, Ethiopia
\n\nTele- +251-912-200295 or +251-911-446582
\n\nE-mail: nejmedin@id.et and Copy to: zelalem@id.gov.et
\n\nWebsite: https://id.gov.et/
\n\nAddis Ababa, Ethiopia
"},{"id":"OP00364719","notice_type":"Request for Expression of Interest","noticedate":"21-Jun-2025","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2025-07-07T00:00:00Z","submission_deadline_time":"10:00","project_ctry_name":"Philippines","project_id":"P164765","project_name":"Teacher Effectiveness and Competencies Enhancement Project","bid_reference_no":"TEACEP-CS-2-QCBS","bid_description":"A 3-year contract of a Consultancy Services for the Coaching and Professional Development Program for TEACEP","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"DepED Complex, Meralco Ave., Pasig City, Metro Manila","contact_ctry_name":"Philippines","contact_email":"depedcentral.bacsecretariat@deped.gov.ph","contact_name":"Atty Sheena Lynne L. Antalan","contact_organization":"Department of Education","contact_phone_no":"8637-5584 /8631-8380","contact_web_url":"www.deped.gov.ph","submission_date":"2025-06-21T00:00:00Z","notice_text":"REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(QUALITY AND COST-BASED SELECTION)
\n\nProject Number: 2025-PMS3(001)-BI-QCBS-019
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PHILPPINES
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TEACHER EFFECTIVENESS AND COMPETENCIES ENHANCEMENT PROJECT (TEACEP)
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Loan No./Credit No./ Grant No.: IBRD-94810
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Assignment Title: Procurement of Consultancy Services for the Coaching and Professional Development Program for TEACEP
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Reference No. TEACEP-CS-2-QCBS
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The Department of Education (DepEd) has received financing from the World Bank toward the cost of the Teacher Effectiveness and Competencies Enhancement Project (TEACEP) and intends to apply part of the proceeds for consulting services.
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To measure the success of the TEACEP program, a consultancy firm will be hired to support the professional development activities for teachers, master teachers, school heads, and supervisors from the regional and (SDO) of Regions IX, XII, and BARMM in enhancing/ strengthening reading/literacy and mathematics/numeracy skills, for 30 months of engagement.
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The detailed Terms of Reference (TOR) for the assignment are attached to this request for expressions of interest.
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The DepEd now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are:
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d. Must have a maximum four (4) ongoing contracts and/or projects.
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The attention of interested consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers”, dated November 2020) (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
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In addition, please refer to the following specific information on conflict of interest related to this assignment:
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Consultants shall not be hired for any assignment that would be in conflict with their prior or current obligations to other clients, or that may place them in a position of being unable to carry out the assignment in the best interests of the Borrower. Without limitation on the generality of the foregoing, Consultants shall not be hired under the circumstances set forth below:
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i. the preparation of the TOR for the assignment;
\n\nii. the selection process for the contract; or
\n\niii. the supervision of the contract, may not be awarded a contract, unless the conflict stemming from this relationship has been resolved in a manner acceptable to the Bank throughout the selection process and the execution of the contract.
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Consultants may associate with other firms to enhance their qualifications but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
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A Consultant will be selected in accordance with the Quality and Cost-Based Selection set out in the Procurement Regulations.
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Further information can be obtained at the address below during office hours 0900 to 1700 hours.
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Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by fax, or by e-mail) by July 3, 2024.
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Bids and Awards Committee I
\n\nAttn: OIC- Undersecretary Malcolm S. Garma
\n\nc/o Procurement Management Service-BAC Secretariat Division
\n\nRm. M-512, 5th Floor, Mabini Bldg., DepEd Central Office Complex,
\n\nMeralco Avenue, Pasig City, Philippines, 1600
\n\nTel: 8633-9432 or 8636-6542
\n\nE-mail: depedcentral.bacsecretariat@deped.gov.ph
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Teacher Effectiveness and Competencies Enhancement Project (TEACEP)
\n\nProject Management Service
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TERMS OF REFERENCE
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Procurement of Consultancy Services for the Coaching and Professional Development Program for TEACEP
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The Department of Education (DepEd) has consistently pursued teacher quality reforms through several initiatives, including a recent cornerstone reform the Philippine Professional Standards for Teachers (PPST) through the DepEd Order 42, 2017. PPST is used as a basis for all learning and development programs for teachers to ensure that they are properly equipped to effectively implement the K-12 program.
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In 2017, DepEd, through National Educators Academy of the Philippines (NEAP), was granted accreditation by the Professional Regulation Commission as a provider of Continuing Professional Development (CPD) for teachers. In 2019, DepEd put forward a new reform plan to transform the NEAP organization and professional development programs. According to its new role, NEAP is given the overall responsibility for the design, development, and delivery of professional development for teachers, school leaders and other teaching related personnel. It is also responsible for maintaining training standards and the quality of training delivery.
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The Teacher Effectiveness and Competencies Enhancement Project (TEACEP) will support the government’s priority teacher reforms, focusing on enhancing teaching quality for literacy, numeracy, and socioemotional skills for kindergarten to grade 6, and ultimately to improve reading and math learning outcomes among elementary students in selected regions in Mindanao. The Project will also support DepEd in rolling out PPST as well as Philippine Professional Standards for School Heads (PPSSH) and Philippine Professional Standards for Supervisors (PPSS)—which guide NEAP in defining and designing professional development programs—and pursuing the implementation of the NEAP Transformation Plan.
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TEACEP, through this engagement, supports professional development activities for teachers, master teachers, school heads, and supervisors from the regional and (SDO) of Regions IX, XII, and BARMM in enhancing/ strengthening reading/literacy and mathematics/numeracy skills.
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This engagement will contribute to the enhancement in the implementation of professional development programs and practices, particularly in the following areas: (i) instructional coaching at the school level; (ii) conduct of learning action cells (LAC) at the school level; (iii) instructional leadership of master teachers, school heads and supervisors from schools division and regional offices; (iv) in-service training of K-to-6 teachers.
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The contracted learning service provider (LSP) is expected to submit an inception report after receiving the Notice to Proceed. Generally, LSP will bring technical expertise and project management, and work closely with NEAP to ensure that the outputs of this engagement for regions IX, XII, and BARMM are produced, and the agreed approach and activities are successfully carried out and aligned to the requirements indicated in the Project Operation Manual (POM)
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The scope of work and expected outputs for this engagement are clustered into seven major components in accordance and outline in the POM
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| \n\t\t\t Expected Output/Deliverables \n\t\t\t | \n\t\t\t\n\t\t\t Timeline \n\t\t\t | \n\t\t\t\n\t\t\t Proposed Percentage of Deliverables \n\t\t\t | \n\t\t
| \n\t\t\t M1: Inception Report, including inclusion strategies to be implemented \n\t\t\t | \n\t\t\t\n\t\t\t Q3 of 2025 \n\t\t\t | \n\t\t\t\n\t\t\t 10% \n\t\t\t | \n\t\t
| \n\t\t\t M2: Coaching Program Design and Toolkit and Coaching Certification Process and Development of Hybrid Classroom Observation Tool (COT), Coaches trained, training package on coaching and mentoring, coaching and mentoring implementation plan; project monitoring mechanism including assessment tools on teachers’ performance improvement. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Q3 of 2025 \n\t\t\t | \n\t\t\t\n\t\t\t 20% \n\t\t\t | \n\t\t
| \n\t\t\t M3: LAC packages on numeracy and literacy, training package for LAC leaders, TOT conducted, LAC implementation plan \n\t\t\t | \n\t\t\t\n\t\t\t Q4 of 2025 \n\t\t\t | \n\t\t\t\n\t\t\t 10% \n\t\t\t | \n\t\t
| \n\t\t\t M4: Instructional Leadership Learning Package for School Heads; Instructional Leadership Learning Package for Supervisors at the SDO and Regional Offices; Training of Trainers of numbers of selected participants; Instructional Leadership Training Plan \n\t\t\t | \n\t\t\t\n\t\t\t Q1- Q2 of 2026 \n\t\t\t | \n\t\t\t\n\t\t\t 20% \n\t\t\t | \n\t\t
| \n\t\t\t M5: Enhanced teacher training package on literacy, numeracy and socio-emotional skills for K to 3 Teacher training package on literacy, numeracy and socio-emotional skills for Grades 4-6, Training of trainers for training of Grades 4-6 teachers, Training Plan for Regions IX, XII and BARMM \n\t\t\t | \n\t\t\t\n\t\t\t Q3-Q4 of 2026 \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 20% \n\t\t\t | \n\t\t
| \n\t\t\t M6: Conducted the Validation of achievement for PBC 9 utilizing the developed COT \n\t\t\t | \n\t\t\t\n\t\t\t Q1-Q3 of 2027 \n\t\t\t | \n\t\t\t\n\t\t\t 10% \n\t\t\t | \n\t\t
| \n\t\t\t M7: Project Terminal Report \n\t\t\t | \n\t\t\t\n\t\t\t Q4 of 2027 \n\t\t\t | \n\t\t\t\n\t\t\t 10% \n\t\t\t | \n\t\t
| \n\t\t\t Grand Total \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 100% \n\t\t\t | \n\t\t
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| \n\t\t\t Major Outputs \n\t\t\t | \n\t\t\t\n\t\t\t Target Delivery \n\t\t\t | \n\t\t
| \n\t\t\t Coaching Program Design and Toolkit \n\t\t\t | \n\t\t\t\n\t\t\t Q3 of 2025 \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t Coaching Certification Process \n\t\t\t | \n\t\t|
| \n\t\t\t Development of Hybrid Classroom Observation Tool (COT) \n\t\t\t | \n\t\t|
| \n\t\t\t Numbers of selected participants trained as trainers/coaches \n\t\t\t | \n\t\t\t\n\t\t\t Q3 of 2025 \n\t\t\t | \n\t\t
| \n\t\t\t Training package on coaching and mentoring \n\t\t\t | \n\t\t|
| \n\t\t\t Coaching and Mentoring Implementation Plan \n\t\t\t | \n\t\t
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This component will develop an enhanced coaching program for Kindergarten to Grade 6 teachers that will ensure more formal, consistent, and effective practices in coaching on enhancing/ strengthening reading/literacy and mathematics/numeracy skills. It will give focus on: (i) ensuring adequate time allocation for the coaching process, (ii) defining clear roles and responsibilities for coaches; (iii) effective training of the coach; (iv) clear linkages to Career Progression[1] for both coaches and teachers; and (v) clear outputs and outcomes to be achieved by teachers through the coaching process. The model principles for effective coaching will be needs-based, differentiated, context-specific, and targeted.
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This coaching program will give special focus on competencies and skills needed to teach literacy and numeracy. Associated with Philippine Professional Standards for Teachers (PPST) and Philippine Professional Standards for School Heads (PPSSH)[JA1] , master teachers and school heads will take on a more defined role related to coaching and mentoring. This is complemented by the initiative of the Bureau of Human Resources and Development (BHROD) in drafting policies on master teacher workload that will help ensure that coaches will have dedicated time for coaching.
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Since reading and mathematics teaching practices will form the core of coaching and other professional development activities, initial focus will be on teaching the five components of reading (phonemic awareness, phonics, fluency, vocabulary, and comprehension) and the core components of numeracy (numbers, counting, shape, space and measures, and operations and calculations). The coaching will include core elements that will be applicable across grades, but also grade-specific elements. There will be general groupings of grades K-3 and grades 4-6, along with more targeted aspects by grade.
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Following intensive trainings, certified coaches will carry out at least monthly coaching sessions[2] with teachers using targeted activities in the instruction of literacy and numeracy[3], as well as how to foster socioemotional skills[4] in young students and teaching learners from indigenous groups.[5] During the coaching sessions, coaches will perform demonstrations, conduct lesson observations utilizing classroom observation tools, followed by feedback, introduce new teaching and assessment techniques, and have discussions where teachers can ask questions, raise issues, and set goals.
\n\nThe component activities will include the following:
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\n\n
A program design and structure for how coaching and mentoring of teachers will be delivered at the school level will be developed.
\n\n\n\n
Coaching and mentoring, while both essential to professional development, differ in purpose, structure, and approach. Coaching is typically a short-term, performance-driven process that focuses on improving specific skills, closing performance gaps, and achieving clearly defined goals within a set timeframe. It is structured and goal-oriented, often involving regular sessions between the coach and the coaches, where feedback plays a central role. Coaches use open-ended, thought-provoking questions to help individuals identify their own solutions and promote self-directed learning (Academy to Innovate HR, n.d.; Department of Education, n.d.-a).
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In contrast, mentoring is a longer-term, development-focused relationship in which a more experienced individual provides guidance, shares expertise, and supports the personal and professional growth of a less experienced mentee. It is less formal than coaching and tends to be mentee-driven, with meetings scheduled as needed. The mentor often shares personal experiences and advice to help the mentee navigate career transitions and develop competencies over time (Department of Education, n.d.-b; Parsloe & Leedham, 2003).
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While both coaching and mentoring involve communication, trust, and support, coaching emphasizes performance improvement through structured processes and self-reflection, whereas mentoring centers on long-term growth through experience-sharing and relationship-building (Whitmore, 2002; Academy to Innovate HR, n.d.).
\n\n\n\n
This design document will include among others the following:
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The program design must also consider the complementation between and among coaching and mentoring and other professional development activities such as learning action cells (LAC) and other forms of in-service training, and such complementation must be reflected in the manner, scope, and strategy of this coaching program.
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The process for developing this program design must consider alignment of existing coaching policies and practices within the Department and as prescribed or advocated by oversight agencies like the Civil Service Commission (CSC). A rapid assessment of coaching activities is in order to take stock on practices that are working for which the design can build on.
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\n\n
The coaching program design (as discussed above) will be translated into tools, templates, and metrics to be used in implementing coaching as designed. This coaching toolkit will be user-specific, modular, practical, easy to use, and is consistent with the coaching principles, framework, and quality and standards set out in the coaching program design.
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The coaching toolkit will include, but will not be limited to, the following:
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Teachers will be evaluated via classroom observation, capturing practices that teachers have been taught related to teaching literacy and numeracy. As part of the project activities, the DepEd will provide technical assistance to the contracted LSP in the development a hybrid Classroom Observation Tool (COT) based on DepEd COT and the World Bank TEACH[6] to assess teachers' effectiveness in teaching literacy and numeracy.
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\n\n
Trainers will be selected from NEAP, teacher training institutions, DepEd regional and division offices among others and trained during the school year and will be trained to improve both their coaching and mentoring skills and their knowledge on identified subject matter.
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These trainers must be prepared to implement an initial two-week (10 days) accreditation training for potential coaches who will be selected from master teachers, school heads, and where appropriate, high potential Teachers Upon successful completion of the initial training, the trainees will be certified as coaches.
\n\nThis will include the training package which the trainers will be using when they implement the accreditation training for potential coaches from the three regions covered under this project. The structured training package will include outline of modules, content of each module, time allocation for each module, workplace application, and a plan for assessing content knowledge and training skills during and at the end of training
\n\nAs the trained coaches become trainers themselves and implement the training on coaching to the target master teachers in Regions IX and XII as laid out in their Coaches and Mentors Certification Implementation Plan, the LSP experts will observe, guide and assist them in their first 4 batches of training.
\n\nNote that for this particular training, the LSP will provide the resource persons from their team of experts but the cost for the conduct of activity will be covered by DepEd. LSP must explore the option of delivering this training using online, face-to-face, or blended modalities.
\n\n| \n\t\t\t Major Outputs \n\t\t\t | \n\t\t\t\n\t\t\t Target Delivery \n\t\t\t | \n\t\t
| \n\t\t\t LAC packages on numeracy and literacy for K to 6 and other supplemental materials, including two LAC modules on socioemotional skills of learners \n\t\t\t | \n\t\t\t\n\t\t\t Q4 of 2025 \n\t\t\t | \n\t\t
| \n\t\t\t Training package for LAC Leaders and Facilitators \n\t\t\t | \n\t\t|
| \n\t\t\t Training of Trainers for LAC \n\t\t\t | \n\t\t|
| \n\t\t\t LAC Implementation Plan \n\t\t\t | \n\t\t
\n\n
Teacher collaboration through groups and networks has proven to be a particularly effective mechanism of professional development.[7] The DepEd Learning Action Cell (LAC) sessions use this methodology for teacher professional development at the school level. The LAC sessions allow for teachers to periodically meet throughout the year and collaborate with one another. Currently, there are 28 LAC sessions for teachers in grades K-3 that focus on specific concepts for teaching literacy and numeracy. However, there may be a need to develop additional LAC sessions related to the coaching programs that will be developed with project support. This component will: (i) support development of new LAC sessions needed to augment the current 28 LAC sessions[8] with the development of activities and self-study materials that are closely aligned to the coaching that strengthens knowledge and skills related to teaching literacy, numeracy, and socioemotional skills; and (ii) develop new LAC sessions for grades 4-6 specifically related to teaching reading, mathematics, and socioemotional skills. These modules will also provide greater depth of understanding and will include practical activities that teachers can utilize in the classroom to reinforce their application.
\n\nThe LAC sessions will involve some theory but will be mainly practical. It will include specific tasks such as: (i) how to run the lessons; (ii) how to assess children’s reading and numeracy skill or foster their socioemotional skills; (iii) how to adapt teaching and pace of material given how rapidly children are progressing; (iv) how to solve problems; (v) sharing ideas/learnings problems with other teachers; (vi) how to assess student learning through summative assessments or any existing DepEd issued tool as well as formative assessments; and (vii) role playing. A library of these modules will be developed for selective use by teachers based on their needs. Coaches will be able to assign specific modules to teachers to address individual teacher needs. The modules will be made available on DepEd’s existing Learning Portal for ease of access through conversion or digitalization of the modules.
\n\nThe LAC package will include the following:
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In developing the LAC packages, it is expected that an inventory of existing LAC modules will be conducted to make sure that these modules are not duplicated and their use is optimized. Furthermore, content and field validation will also be conducted where the LAC modules will be presented to DepEd representatives and feedback will be collected to guide the enhancement and revision of the LAC modules. The final output of the LAC package must come in inclusive and accessible format (file format for low vision and print disabilities), in electronic copy and ready for print.
\n\nA training of trainers will be conducted to be participated in by master teachers who will serve as trainers of LAC facilitators at the school level. Training of trainers will focus on enhancing both methodology in conducting LAC and content on teaching literacy, numeracy and socio-emotional skills of learners. LSP must explore the option of delivering this TOT using online, face-to-face, or blended modalities.
\n\nThe LAC Learning Package will be complemented with a LAC Implementation Plan to be consulted to NEAP and DepEd Regional Offices to cover the following targets:
\n\n\n\n
| \n\t\t\t Major Outputs \n\t\t\t | \n\t\t\t\n\t\t\t Target Delivery \n\t\t\t | \n\t\t
| \n\t\t\t Instructional Leadership Learning Package for School Heads \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Q1-Q2 of 2026 \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t Instructional Leadership Learning Package for Supervisors at the SDO and Regional Offices \n\t\t\t | \n\t\t|
| \n\t\t\t Training of Trainers of participants \n\t\t\t | \n\t\t|
| \n\t\t\t Instructional Leadership Training Plan \n\t\t\t | \n\t\t
\n\n
School heads play a critical role in the quality of instruction in classrooms. Research points to the potential impact on improved student learning when school leaders are trained on how to support teachers. In some cases where principals were equipped with the right “management” skills (that is, to be able to guide teachers with instructional planning activities, support changes to instructional practices based on student assessment data and observe classes and provide structured feedback to teachers), student achievement increased significantly[9].
\n\nInstructional supervision provided by school heads to the teachers is complemented by the support and expertise that supervisors at the division and regional offices give. While the Education Program Supervisors are content specialists, the Public Schools District Supervisors are responsible that instructional support (i.e. learning materials, etc) are provided throughout the schools. Together, the roles of these leaders are vital in creating a nurturing teaching and learning environment for both teachers and learners.
\n\nTwo sets of training packages will be developed for these instructional leaders: (1) for school heads, (2) for supervisors. These training packages will address the critical competencies – both leadership and technical – that are essential in performing their instructional leadership role. The package will include a specific topic that will facilitate development of a system and accompanying plan to be implemented at the school level to identify at-risk learners and take measure to mitigate dropouts, especially among boys. This plan will be among the outputs that participants are expected to produce at the end of the training, and will subsequently be implemented at their respective schools.
\n\nIn developing these training packages, the following considerations must be taken into account:
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Together, they help ensure that effective instructional supervision and support are provided to teachers. A separate training package will be developed to enhance the specific competencies that are required in this role and to facilitate a collaborative working environment across these three levels of education governance.
\n\nA group of school heads, supervisors, superintendents and regional leaders will be tapped as trainers and resource persons in delivering the training to the target cohort. To prepare them for this role, a training of trainers will be conducted by the LSP. Note that while the LSP will prepare the TOT design and package and tap into their team experts as resource persons, DepEd will cover the cost for participants’ room and board, materials, and transportation.
\n\nThe training packages will be accompanied with an Instructional Leadership Training Plan consulted o NEAP and DepEd Regional Offices to cover TEACEP target: in 2026, at least 60% of school heads and supervisors in each region are trained on management and instructional leadership with focus on literacy and numeracy.
\n\n\n\n
| \n\t\t\t Major Outputs \n\t\t\t | \n\t\t\t\n\t\t\t Target Delivery \n\t\t\t | \n\t\t
| \n\t\t\t Enhanced teacher training package on literacy, numeracy and socio-emotional skills for K to 3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Q3 of 2026 \n\t\t\t | \n\t\t
| \n\t\t\t Teacher training package on literacy, numeracy and socio-emotional skills for Grades 4-6 \n\t\t\t | \n\t\t\t\n\t\t\t Q3 of 2026 \n\t\t\t | \n\t\t
| \n\t\t\t Training of trainers for training of Grades 4-6 teachers \n\t\t\t | \n\t\t\t\n\t\t\t Q4 of 2026 \n\t\t\t | \n\t\t
| \n\t\t\t Training Plan for Regions IX, XII and BARMM \n\t\t\t | \n\t\t\t\n\t\t\t Q4 of 2026 \n\t\t\t | \n\t\t
In 2024, NEAP delivered the training titled Orientation and Training for Teachers and School Leaders on Developing/Strengthening Learners’ Literacy/Reading and Numeracy/Mathematics for Key Stage 1 teachers and school leaders. It capacitated the participants to improve instructional practices in teaching literacy and numeracy skills.
\n\nPart of the contracted LSP’s deliverable is to enhance the teacher training package for K to 3 and will use the feedback gathered from the implementation as among the bases for enhancing the materials.
\n\nSimilarly, a training package for Grades 4-6 teachers focusing on literacy, numeracy and socio-emotional skills will be developed and implemented by the contracted LSP. In developing this training package, the following must be considered:
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High performing supervisors, school heads, master teachers from Regions 9, 12 and BARMM will be tapped to constitute the pool of trainers who will cascade the training to Grades 4-6 teachers in the region. During the TOT, the contracted LSP will provide learning facilitators and subject matter experts who will serve as resource persons in various topics and sessions. DepEd will cover the cost for participants’ room and board, materials, and transportation. The LSP will work with NEAP and the DepEd Regional Offices to develop training plans for each of the three regions.
\n\nThe two sets of teacher training packages must come in inclusive and accessible format (file format for low vision and print disabilities), in electronic copy and ready for print.
\n\n\n\n
| \n\t\t\t Major Outputs \n\t\t\t | \n\t\t\t\n\t\t\t Target Delivery \n\t\t\t | \n\t\t
| \n\t\t\t Teachers in Region IX, XII and BARMM will be evaluated via classroom observation, capturing practices that teachers have been taught related to teaching literacy and numeracy. \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Q1 - Q3 of 2027 \n\t\t\t | \n\t\t
\n\n
The contracted LSP will engage a Gender Equality, Disability, and Social Inclusion (GEDSI) expert and environmental expert to ensure that inclusion standards and principles are integrated and observed in the entire duration of project implementation. The LSP’s proposal must detail its strategies on how it will integrate inclusion and environment standards and practices in the design, implementation, and outputs of the project.
\n\nUnder this component the following are expected to be provided:
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\n\n
\n\n
Component 7: Development and Contextualization of the Coaching and Training Package for BARMM-MBHTE
\n\nDuring the development, the firm shall consider the requirements such as Bangsamoro Teachers Professional and Moral Development (BTPMD) Standards, Bangsamoro Education Code, Bangsamoro Organic Law, and among others as mentioned in the POM. Further, the LSP will engage a local consulting service with expertise in the BARMM context. The LSP also expected to contextualize the developed training and coaching package to reflect the specific nuances of BARMM-MBHTE for effective cascading.
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The contracted LSP is expected to design and develop a technology-aided monitoring mechanism that will facilitate collection, reporting, and consolidation of data and other document requirements related to the project implementation. The data requirements will be aligned with the requirements of the independent verification process.
\n\nThe contracted LSP is also expected to conduct an impact evaluation of the outputs and their implementation. This will be the basis for the sustainability of the projects and improvement of related programs of NEAP.
\n\n\n\n
Component 9: Terminal Report
\n\nThe contracted LSP is expected to submit a Terminal Report before the end of Q4 of 2027, summarizing the CPDP. The report should outline the program’s objectives, evaluating its effectiveness in enhancing coaching skills, instructional practices, and professional growth. It must detail activities conducted, including training sessions, workshops, mentoring and coaching engagements.
\n\nThe accomplishments section should present measurable outcomes, such as skill improvements, assessment results, and participation feedback. The report must also address challenges faced, including resource constraints, engagement issues, and implementation barriers, along with mitigation strategies.
\n\nLastly, the lesson learned should highlight best practices, areas improvement, and recommendations for future program enhancements. The report should be structure, evidence based, and actionable to support continuous professional development efforts.
\n\nThe following are the considerations of DepEd in the selection of the service provider:
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\n\n
\n\n
\n\n
At the minimum, the project team will be composed of at least 14 team members of various expertise. Depending on the LSP’s proposed approach and strategies, additional team members may be added.
\n\n\n\n
| \n\t\t\t Expert Consultants \n\t\t\t | \n\t\t\t\n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t | ||
| \n\t\t\t Team Leader \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t Project Manager \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t Coaching and Mentoring Expert \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t Literacy Expert for K-6 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t Language Expert for K to 6 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t Numeracy Expert for K-6 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t Mathematics Expert for K to -6 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t Learning Assessment Expert \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t Instructional Leadership Expert \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t GEDSI Expert \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t Minimum Team Composition \n\t\t\t | \n\t\t\t\n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t |
\n\n
Qualification of the different experts are outlined below and will be among the bases for evaluating a provider’s proposal.
\n\n\n\n
| \n\t\t\t =Expert \n\t\t\t | \n\t\t\t\n\t\t\t Team Leader \n\t\t\t | \n\t\t
| \n\t\t\t No. of Expert/s \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t Qualification \n\n\t\t\t
| \n\t\t|
| \n\t\t\t Expert \n\t\t\t | \n\t\t\t\n\t\t\t Project Manager \n\t\t\t | \n\t\t
| \n\t\t\t No. of Expert/s \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t Qualifications \n\n\t\t\t
| \n\t\t|
| \n\t\t\t Expert \n\t\t\t | \n\t\t\t\n\t\t\t Coaching and Mentoring Expert \n\t\t\t | \n\t\t
| \n\t\t\t No. of Expert/s \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t Qualifications \n\n\t\t\t
| \n\t\t|
| \n\t\t\t Expert \n\t\t\t | \n\t\t\t\n\t\t\t Instructional Leadership Expert \n\t\t\t | \n\t\t
| \n\t\t\t No. of Expert/s \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t Qualifications \n\n\t\t\t
| \n\t\t|
| \n\t\t\t Expert \n\t\t\t | \n\t\t\t\n\t\t\t Literacy Experts for K to 6 \n\t\t\t | \n\t\t
| \n\t\t\t No. of Expert/s \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t Qualifications \n\n\t\t\t
| \n\t\t|
| \n\t\t\t Expert \n\t\t\t | \n\t\t\t\n\t\t\t Language Expert for K to 6 \n\t\t\t | \n\t\t
| \n\t\t\t No. of Expert/s \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t Qualifications \n\n\t\t\t
| \n\t\t|
| \n\t\t\t Expert \n\t\t\t | \n\t\t\t\n\t\t\t Numeracy Experts for K to 6 \n\t\t\t | \n\t\t
| \n\t\t\t No. of Expert/s \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t Qualifications \n\n\t\t\t
| \n\t\t|
| \n\t\t\t Expert \n\t\t\t | \n\t\t\t\n\t\t\t Mathematics Expert for Grades K to 6 \n\t\t\t | \n\t\t
| \n\t\t\t No. of Expert/s \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t Qualifications \n\n\t\t\t
| \n\t\t|
| \n\t\t\t Expert \n\t\t\t | \n\t\t\t\n\t\t\t Learning Assessment Expert \n\t\t\t | \n\t\t
| \n\t\t\t No. of Expert/s \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t Qualifications \n\n\t\t\t
| \n\t\t|
| \n\t\t\t Expert \n\t\t\t | \n\t\t\t\n\t\t\t GEDSI Expert \n\t\t\t | \n\t\t
| \n\t\t\t No. of Expert/s \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t Qualifications \n\n\t\t\t
| \n\t\t
\n\n
The contracted LSP will be working closely and under the guidance of the National Educators’ Academy of the Philippines, particularly with the Office of the Director (OD) and with the Professional Development Division (PDD) of the bureau. A technical team led by NEAP, and with representatives from the two DepEd Regional Offices and BARMM MBHTE’s assigned unit will be working closely with the LSP to provide guidance, input, and monitor the implementation of activities.
\n\nOther offices that may be involved in this project includes the Bureau of Curriculum Development (BCD), Bureau of Learning Delivery (BLD), and Bureau of Learning Resources (BLR), and Project Management Services (PMS).
\n\nA quarterly meeting will be scheduled to track progress of implementation, and to discuss and collaborative design solutions to challenges experienced during implementation. If NEAP finds that there is a need to call the LSP for a meeting or any related activity, the contracted LSP must adhere. This meeting will involve DepEd’s technical team, PMS, and World Bank representative.
\n\nThe LSP shall be provided with the following documents to determine initial insight into the project:
\n\n\n\n
\n\n
\n\n
The payment of the firm shall be made upon the submission of accomplishment report, certificate of service rendered and acceptance of outputs or certificate of retainership signed by the Head of Office or End User following all prescribed accounting rules and regulations.
\n\n\n\n
\n\n
[1] See Executive Order 174 on the Expanded Career Progression (ECP) and its implementing rules and regulation.
\n\n[2] The sessions will primarily be face-to-face, but to reach teachers in remote areas without certified coaches, virtual sessions (e.g., through Zoom, Skype, Microsoft Teams, etc.) are envisaged.
\n\n[3] This will involve, for example, teaching phonemic awareness, systematic phonics instruction, combined with reading comprehension strategies including oral language instruction in the early grades and more advanced skills of reading and understanding a wide range of high-quality texts, including stories, plays, and poems from across cultures and time periods, interpretation, and critical thinking.
\n\n[4] The project will work with schools in Mindanao and BARMM that are attempting to return to normalcy following violent incidences. The introduction and fostering of socioemotional skills inside and outside of the classroom will provide an additional vehicle to support students who deal with the emotional consequences of having witnessed violence. DepEd has existing mechanisms (including peace-building curriculum) which the project will support when appropriate. This aspect will require collaboration with DepEd to build on existing mechanisms and adapt them to different contexts in the project areas
\n\n[5]Target regions have schools identified with IP education (IPEd) Program. This project will be able to contextualize instruction addressing the needs of the learners and the school community. Tools developed by IPSEO may be utilized to ensure the alignment of DepEd’s initiatives on IPEd Program to the outputs of this project.
\n\n[6] Teach Primary is a free classroom observation tool that provides a window into one of the less explored and more important aspects of a child’s education: what goes on in the classroom. The tool is intended to be used in primary classrooms (grades 1-6) and was designed to help countries collect data on teaching practices to improve teaching quality following the Teach Primary framework.
\n\n[7] Growing Smarter: Learning for Growth in East Asia and the Pacific (2018) World Bank
\n\n[8] The current 28 LAC sessions are specifically related to early literacy and numeracy. This component might also help individual schools review how LAC sessions are currently conducted, topics selected and delivered within existing school spaces (i.e., no new spaces will be constructed or rehabilitated).
\n\n[9] Fryer, R., Management and Student Achievement: Evidence from a Randomized Field Experiment, Harvard University, 2017
\n\nThe Government of Rwanda has received financing from the International Development Association (IDA) toward the cost of the Commercialization and De-risking for Agricultural Transformation (CDAT) Project and intends to apply part of the proceeds for consulting services of Hiring a consultancy firm to carry out mid-Term review survey.
\n\nThe Terms of Reference (TOR) related to this assignment are attached to this request for expressions of interest.
\n\n\n\n
The Rwanda Agriculture and Animal Resources Development Board (RAB) / Commercialization and De-risking for Agricultural Transformation (CDAT) Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the above Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Expression of Interest (EOI) will include: core business and years in business, relevant experience, technical and managerial capability of the firm.
\n\nTo be able to submit an expression of interest, International and National consulting firms who are not registered in E-procurement system, are advised to register themselves through www.umucyo.gov.rw
\n\nN.B.:
\n\nSubmission of expression of interest via other channels than Umucyo E-Procurement System shall not be considered. In case of Joint-Venture, only the lead firm must submit the Expression of Interest, otherwise the EOI will be rejected.
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The shortlisting criteria are:
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The firm shall demonstrate prior experience in large household surveys and must have knowledge of local formalities and customs in the implementation of household surveys. Experience in agricultural data collection is preferred proven by certificates of good completion and signed contracts.
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The shortlist will contain five (5) to eight (8) firms.
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The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.15, and 3.16 of the World Bank’s “Procurement Regulations for IPF Borrowers” sixth Edition of February 2025 (“Procurement Regulations”), setting sixth the World Bank’s policy on conflict of interest.
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Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\nA Consultant will be selected in accordance with the criteria set out in the Request for Proposals.
\n\nExpressions of interest must be delivered through e-procurement system on www.umucyo.gov.rw by the time indicated in the system.
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TERMS OF REFERENCE FOR COMMERCIALIZATION AND DE-RISKING FOR AGRICULTURAL TRANSFORMATION (CDAT) PROJECT MIDTERM SURVEY
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The Government of Rwanda has received credit and grant from the International Development Association (IDA), Loan No: CREDIT A (Non-Concessional) NUMBER 7084-RW, CREDIT B (Concessional) NUMBER 7085-RW, GRANT NUMBER E017-RW and GRANT NUMBER TF0C5464 from Trust Fund Compact with Africa Green Businesses Multi-Donor Trust Fund to implement the Commercialization and De-Risking for Agricultural Transformation Project, and wants to use portion of proceeds to finance the Midterm Survey as part of Project Impact Evaluation.
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CDAT project is having a national coverage and an integrated focus on promoting agri-food commercialization by expanding marketable volumes through increasing irrigated area, strengthening value chains, de-risking and facilitating access to finance for increased investments in production, postharvest handling and commercialization of agriculture products. These operations have been supporting the implementation of Rwanda’s recently concluded PSTA-4, which aimed to strengthen the capacity of the Ministry of Agriculture and Animal Resources (MINAGRI) to create an enabling environment that would encourage greater private sector investments and increased commercialization across Rwanda’s agriculture value chains and will continue to support the implementation of the Fifth Strategic Plan for Agriculture Transformation (PSTA 5) from 2024-2029, themed "Building resilient and sustainable agri-food systems."
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The project has four components. Component 1 focuses on strengthening market and value chain linkages and improving land use efficiency for commercial production using a climate adaptation and mitigation lens. It is also building demand for financial services that can unlock investments to modernize and grow the agri-food sector. Component 2 addresses the supply-side of financial services for agriculture, by leveraging and deploying private sector capital and strengthening the provision of instruments to de-risk the sector. Component 3 covers project management. Component 4 allows for the rapid reallocation of uncommitted funds in the event of an eligible emergency.
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The productive investments under the project are expected to benefit 235,977 households, cooperatives, and agribusiness firms or 11 percent of Rwanda’s 2.1 million farming households, cooperatives, and agribusiness firms. Agricultural finance provided through Participating Financial Institutions (PFIs) is expected to benefit approximately 2,232 beneficiaries over five years. Crop and livestock insurance is projected to cover about 575,000 and 75,000 farmers, respectively. About 82,000 hectares of arable land will benefit from project interventions, of which 13,023 ha will benefit from rehabilitated and new irrigation infrastructure. CDAT is aiming to provide new/improved land husbandry practices with climate resilient features for about 9,887 ha of land.
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The development objectives of the CDAT are “to increase the use of irrigation and commercialization in supported value chains and access to finance among producers and agribusiness firms”. The Project development Objective performance indicators are the following;
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The project is implemented in all the districts countrywide.
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2.1 Objective of the Midterm Survey
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The general objective is to collect data to inform the midterm status of households in the areas targeted by the CDAT for irrigation, land husbandry, seed system, value chain development, agriculture financing, insurance and matching grant. The midterm survey will inform on the current progress of the project objective achievement vis a vis the targets and will then indicate which strategic changes and orientation to be included in the project implementation for the remaining period up to project closure that will lead to the smooth project implementation and attainment of project objective.
\n\nSpecifically, the consultancy services is to undertake households’ data collection, analysis, interpretation and produce of a comprehensive Midterm Survey Report which will describe the status of households living in areas targeted by the Project. A survey will be done on the sample of residents as in Baseline Survey in the project targeted areas to measure their livelihood midterm status including; adoption of improved agricultural technology, agricultural production, agriculture produce commercialization, market linkage, access to finance, crop and livestock insurance, farm income, food loss index, women representation in decision making positions in participating WUAs, etc. Other off-farm enterprises and value addition businesses for selected value chains as a result of access to matching grant program will also be analysed to have the midterm values for corresponding indicators. For comparison purposes, a sample of farmers from control sites, comparable to those from sampled treatment sites will be interviewed to determine project’s attribution to observed positive changes and outcomes. Non-beneficiary sampled respondents will be from areas adjacent to all project treatment areas and the sampling strategy will be purposive sampling with the total control sample constituting ten (10) percent of treatment sample. This sample will be scattered to ensure that it is representative of the entire population. The consultancy services will review the current achievements in all project components and subcomponents and prepare a comprehensive report about the implementation progress which will inform the necessary adjustments that could be incorporated in the project implementation towards the achievement of the overall objective.
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2.2 Data
\n\nThe primary data to be collected for the midterm survey will come from comprehensive, multi-module household qualitative and quantitative surveys. The secondary data will come from the desk review of different documents and reports from participating government institutions (MINAGRI, RAB, NAEB, BRD, BDF etc.) and other stakeholders. To this extent, discussions with key guiding questions developed by the consultant and approved by the project team will be conducted with relevant project stakeholders. Consultations will also be done with local authorities, Government officials in Agriculture sector and farmers representatives to have relevant additional information and insights. This data will allow the project to compare the current progress of the project objective achievement in relation to the targets.
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The data to be collected for modules related to extension services, irrigation, agriculture production, postharvest handling and marketing are from Season B 2024, Season C 2024 and Season A 2025.for selected marshland and hillside sites (treatment) as well as adjacent areas (control). Other data to be collected include but not limited to; farmer’s organizations, land husbandry activities, access to finance, agriculture insurance, matching grant, food security and beneficiary’s satisfaction with project interventions.
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The data collected will help the project to report on the following indicators, which are part of the results framework and other social-economic indicators not included in the results framework, including education, employment and job creation, household incomes and expenditures, housing and living conditions etc, which will be agreed upon during the inception period and captured in the survey instrument:
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Data collected will be disaggregated by sex wherever possible.
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Follow up FGDs will be organized to collect qualitative information on the why of some disparities in numbers. Significant gender differences for example, or low uptake of a certain technology (irrigation, inputs, etc.), financial and insurance products, etc.
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2.3. Supervision Team
\n\n| \n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t Title \n\t\t\t | \n\t\t
| \n\t\t\t CDAT Team \n\t\t\t | \n\t\t|
| \n\t\t\t Stephen RWAMULANGWA \n\t\t\t | \n\t\t\t\n\t\t\t SPIU Coordinator/RAB-SPIU \n\t\t\t | \n\t\t
| \n\t\t\t Sarah NYIRAMUTANGWA \n\t\t\t | \n\t\t\t\n\t\t\t Cross-Cutting Program Manager \n\t\t\t | \n\t\t
| \n\t\t\t Ernest UZARIBARA \n\t\t\t | \n\t\t\t\n\t\t\t Project Manager/RAB-SPIU \n\t\t\t | \n\t\t
| \n\t\t\t Ezra MUTABARUKA \n\t\t\t | \n\t\t\t\n\t\t\t M&E Specialist/RAB-SPIU \n\t\t\t | \n\t\t
| \n\t\t\t BRD Team \n\t\t\t | \n\t\t|
| \n\t\t\t Alexia TUYISENGE \n\t\t\t | \n\t\t\t\n\t\t\t Project Coordinator/BRD \n\t\t\t | \n\t\t
| \n\t\t\t Carine NISHIMWE \n\t\t\t | \n\t\t\t\n\t\t\t M&E Specialist/BRD \n\t\t\t | \n\t\t
| \n\t\t\t BDF Team \n\t\t\t | \n\t\t|
| \n\t\t\t Vincent MUNYESHYAKA \n\t\t\t | \n\t\t\t\n\t\t\t CEO/BDF \n\t\t\t | \n\t\t
| \n\t\t\t Ms. Michel MUSONI \n\t\t\t | \n\t\t\t\n\t\t\t M&E Specialist/BDF \n\t\t\t | \n\t\t
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The terms of reference are for a survey that comprises of;
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The survey population and households to be sampled are presented in the following table:
\n\n| \n\t\t\t Sites \n\t\t\t | \n\t\t\t\n\t\t\t District \n\t\t\t | \n\t\t\t\n\t\t\t Total estimated HH \n\t\t\t | \n\t\t\t\n\t\t\t Sample size by treatment site \n\t\t\t | \n\t\t\t\n\t\t\t Replacement for treatment (10% of the sample) \n\t\t\t | \n\t\t\t\n\t\t\t Sample size by control site (20% of the sample \n\t\t\t | \n\t\t
| \n\t\t\t Cyohoha (Marsh and hillside) \n\t\t\t | \n\t\t\t\n\t\t\t Bugesera \n\t\t\t | \n\t\t\t\n\t\t\t 28,784 \n\t\t\t | \n\t\t\t\n\t\t\t 186 \n\t\t\t | \n\t\t\t\n\t\t\t 19 \n\t\t\t | \n\t\t\t\n\t\t\t 37 \n\t\t\t | \n\t\t
| \n\t\t\t Gashora hillside \n\t\t\t | \n\t\t\t\n\t\t\t Bugesera \n\t\t\t | \n\t\t\t\n\t\t\t 4,980 \n\t\t\t | \n\t\t\t\n\t\t\t 32 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t Rurambi \n\t\t\t | \n\t\t\t\n\t\t\t Bugesera \n\t\t\t | \n\t\t\t\n\t\t\t 6,225 \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t
| \n\t\t\t Kajevuba \n\t\t\t | \n\t\t\t\n\t\t\t Gasabo \n\t\t\t | \n\t\t\t\n\t\t\t 2,241 \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t
| \n\t\t\t Rwangingo \n\t\t\t | \n\t\t\t\n\t\t\t Gatsibo-Nyagatare \n\t\t\t | \n\t\t\t\n\t\t\t 4,980 \n\t\t\t | \n\t\t\t\n\t\t\t 32 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t Gatuna \n\t\t\t | \n\t\t\t\n\t\t\t Gicumbi \n\t\t\t | \n\t\t\t\n\t\t\t 4,905 \n\t\t\t | \n\t\t\t\n\t\t\t 32 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t Kigaga \n\t\t\t | \n\t\t\t\n\t\t\t Gisagara \n\t\t\t | \n\t\t\t\n\t\t\t 1,162 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t Nyakanyeri \n\t\t\t | \n\t\t\t\n\t\t\t Gisagara \n\t\t\t | \n\t\t\t\n\t\t\t 1,411 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t Ruvugangoma \n\t\t\t | \n\t\t\t\n\t\t\t Gisagara \n\t\t\t | \n\t\t\t\n\t\t\t 1,070 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t Nyabuyogera \n\t\t\t | \n\t\t\t\n\t\t\t Gisagara \n\t\t\t | \n\t\t\t\n\t\t\t 2,714 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t
| \n\t\t\t Runukangoma \n\t\t\t | \n\t\t\t\n\t\t\t Huye \n\t\t\t | \n\t\t\t\n\t\t\t 2,390 \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t
| \n\t\t\t Karambi \n\t\t\t | \n\t\t\t\n\t\t\t Kayonza \n\t\t\t | \n\t\t\t\n\t\t\t 6,640 \n\t\t\t | \n\t\t\t\n\t\t\t 43 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t
| \n\t\t\t Kageyo \n\t\t\t | \n\t\t\t\n\t\t\t Kayonza \n\t\t\t | \n\t\t\t\n\t\t\t 17,430 \n\t\t\t | \n\t\t\t\n\t\t\t 113 \n\t\t\t | \n\t\t\t\n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t 23 \n\t\t\t | \n\t\t
| \n\t\t\t Nasho \n\t\t\t | \n\t\t\t\n\t\t\t Kirehe \n\t\t\t | \n\t\t\t\n\t\t\t 7,470 \n\t\t\t | \n\t\t\t\n\t\t\t 48 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
| \n\t\t\t Bakokwe \n\t\t\t | \n\t\t\t\n\t\t\t Muhanga \n\t\t\t | \n\t\t\t\n\t\t\t 7,802 \n\t\t\t | \n\t\t\t\n\t\t\t 51 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
| \n\t\t\t Makera \n\t\t\t | \n\t\t\t\n\t\t\t Muhanga \n\t\t\t | \n\t\t\t\n\t\t\t 2,075 \n\t\t\t | \n\t\t\t\n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t
| \n\t\t\t Muvumba \n\t\t\t | \n\t\t\t\n\t\t\t Nyagatare \n\t\t\t | \n\t\t\t\n\t\t\t 6,225 \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t
| \n\t\t\t Kagitumba \n\t\t\t | \n\t\t\t\n\t\t\t Nyagatare \n\t\t\t | \n\t\t\t\n\t\t\t 6,723 \n\t\t\t | \n\t\t\t\n\t\t\t 44 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t
| \n\t\t\t Cyabayaga \n\t\t\t | \n\t\t\t\n\t\t\t Nyagatare \n\t\t\t | \n\t\t\t\n\t\t\t 6,299 \n\t\t\t | \n\t\t\t\n\t\t\t 41 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t
| \n\t\t\t Matimba \n\t\t\t | \n\t\t\t\n\t\t\t Nyagatare \n\t\t\t | \n\t\t\t\n\t\t\t 747 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t Kibati \n\t\t\t | \n\t\t\t\n\t\t\t Nyamasheke \n\t\t\t | \n\t\t\t\n\t\t\t 747 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t Kamiranzovu \n\t\t\t | \n\t\t\t\n\t\t\t Nyamasheke \n\t\t\t | \n\t\t\t\n\t\t\t 1,784 \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t Nyagahembe \n\t\t\t | \n\t\t\t\n\t\t\t Nyamasheke \n\t\t\t | \n\t\t\t\n\t\t\t 996 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t Mugonero \n\t\t\t | \n\t\t\t\n\t\t\t Nyamasheke \n\t\t\t | \n\t\t\t\n\t\t\t 1,245 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t Agasasa \n\t\t\t | \n\t\t\t\n\t\t\t Nyanza \n\t\t\t | \n\t\t\t\n\t\t\t 4,980 \n\t\t\t | \n\t\t\t\n\t\t\t 32 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t
| \n\t\t\t Nyarubogo \n\t\t\t | \n\t\t\t\n\t\t\t Nyanza \n\t\t\t | \n\t\t\t\n\t\t\t 3,735 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
| \n\t\t\t Mwogo \n\t\t\t | \n\t\t\t\n\t\t\t Nyanza \n\t\t\t | \n\t\t\t\n\t\t\t 10,084 \n\t\t\t | \n\t\t\t\n\t\t\t 65 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 13 \n\t\t\t | \n\t\t
| \n\t\t\t Rubuyenge /Burakari \n\t\t\t | \n\t\t\t\n\t\t\t Nyanza-Ruhango \n\t\t\t | \n\t\t\t\n\t\t\t 7,221 \n\t\t\t | \n\t\t\t\n\t\t\t 47 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t
| \n\t\t\t Base \n\t\t\t | \n\t\t\t\n\t\t\t Nyanza-Ruhango \n\t\t\t | \n\t\t\t\n\t\t\t 3,336 \n\t\t\t | \n\t\t\t\n\t\t\t 22 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t
| \n\t\t\t Kanyegenyege \n\t\t\t | \n\t\t\t\n\t\t\t Nyza-Ruhango \n\t\t\t | \n\t\t\t\n\t\t\t 3,286 \n\t\t\t | \n\t\t\t\n\t\t\t 21 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t
| \n\t\t\t Gipfuna \n\t\t\t | \n\t\t\t\n\t\t\t Nyaruguru \n\t\t\t | \n\t\t\t\n\t\t\t 2,556 \n\t\t\t | \n\t\t\t\n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t
| \n\t\t\t Agatorove \n\t\t\t | \n\t\t\t\n\t\t\t Nyaruguru \n\t\t\t | \n\t\t\t\n\t\t\t 3,461 \n\t\t\t | \n\t\t\t\n\t\t\t 22 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t
| \n\t\t\t Kiryango \n\t\t\t | \n\t\t\t\n\t\t\t Ruhango \n\t\t\t | \n\t\t\t\n\t\t\t 2,689 \n\t\t\t | \n\t\t\t\n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t
| \n\t\t\t Nyirakiyange \n\t\t\t | \n\t\t\t\n\t\t\t Ruhango \n\t\t\t | \n\t\t\t\n\t\t\t 2,453 \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t
| \n\t\t\t Bugarama - Marshland \n\t\t\t | \n\t\t\t\n\t\t\t Rusizi \n\t\t\t | \n\t\t\t\n\t\t\t 37,765 \n\t\t\t | \n\t\t\t\n\t\t\t 244 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t 49 \n\t\t\t | \n\t\t
| \n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 208,611 \n\t\t\t | \n\t\t\t\n\t\t\t 1,350 \n\t\t\t | \n\t\t\t\n\t\t\t 135 \n\t\t\t | \n\t\t\t\n\t\t\t 270 \n\t\t\t | \n\t\t
\n\n
3.1 Duration
\n\n\n\n
Timeline: The duration of the consultancy is 3 months (12 weeks) counted from the date of the contract signature.
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3.2. Data collection procedures
\n\n\n\n
Instrument: A multi-module household questionnaire will be provided by the project team. The focus of the questionnaire will be (i) plot level agricultural information (such as location of the plot, area cultivated, area under irrigation, area provided with comprehensive land husbandry technologies, production, yield, level of input use, the type of production techniques used, size and ownership of land etc.), (ii) market linkage and commercilaization, (iii) Access to finance, (iv) agriculture insurance, (v) access to matching grant program as well as (vi) household level welfare measures and other household characteristics (such as the level and sources of income, expenditure, education, gender, family size etc.). Capacity for GPS data collection is also required for locating households.
\n\nElectronic Data Collection: Interviewers will collect household data through face-to-face interviews using electronic questionnaires. The questionaire will be prepared by the project team and shall be uploaded in tablets by the consultancy firm using Open Data Kit (ODK). The firm must provide android devices on which data can be collected. The client will provide the necessary information for this to the survey firm.
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The survey firm will be responsible for the midterm data collection, analysis, interpretation and production of comprehensive midterm survey report. The major duties of the survey firm will include:
\n\n\n\n
| \n\t\t\t Activity 1: Validation of electronic questionnaire \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t
| \n\t\t\t Activity 2: Detailed Field Procedure Plan \n\t\t\t | \n\t\t
| \n\t\t\t The Field Procedure Plan will detail the following: \n\n\t\t\t
\n\n\t\t\t The Field Procedure Plan must be submitted for comment and review to the CDAT team before the start of field work and revised accordingly. The Survey Firm must adhere as closely to the plan as conditions allow during survey implementation. As field conditions dictate significant changes to these plans, the Survey Firm’s Field Supervisors are obliged to inform the CDAT Team via the Survey Firm’s management, in form of a written report or progress report, and must receive written approval from the CDAT team before the change is implemented in the field. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t Activity 3: Recruitment, training, piloting and contracting of experienced field staff \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t
| \n\t\t\t Activity 4: Implementation of the household survey data collection \n\t\t\t | \n\t\t
\n\t\t\t
\n\t\t\t | \n\t\t
| \n\t\t\t Activity 5: Back-checks \n\t\t\t | \n\t\t
\n\t\t\t
\n\t\t\t | \n\t\t
| \n\t\t\t Activity 6: Correction of inconsistencies / outliers \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t
| \n\t\t\t Activity 7: Submission of final dataset \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t
| \n\t\t\t Activity 8: Data analysis and reporting \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t
\n\n
The expected deliverables from the midterm survey are the following:
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\n\n
The selected Survey Firm must possess the following qualifications:
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The firm team will be composed by 1 socio-economist for qualitative data analysis and reporting based in Kigali (also referred to as Team Leader) with regular field supervision trips; 1 programmer / data manager, 1 field manager responsible for coordinating all the 6 enumerator teams with each field team consisting of 4 enumerators and 1 supervisor. The team will also have 6 back-checkers who will work independently to insure a high level of data quality:
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\n\n
\n\n
\n\n
\n\n
\n\n
The expected outputs and schedule of delivery are presented in the following table:
\n\n\n\n
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Activity \n\t\t\t | \n\t\t\t\n\t\t\t Output & sub-activities \n\t\t\t | \n\t\t\t\n\t\t\t Timeline \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Piloting \n\t\t\t | \n\t\t\t\n\t\t\t Pilot dataset & pilot report electronic questionnaire \n\t\t\t | \n\t\t\t\n\t\t\t 1st Week \n\t\t\t | \n\t\t
| \n\t\t\t 1.1 \n\t\t\t | \n\t\t\t\n\t\t\t Translation of questionnaire in Kinyarwanda \n\t\t\t | \n\t\t\t\n\t\t\t 1st Week \n\t\t\t | \n\t\t|
| \n\t\t\t 1.2 \n\t\t\t | \n\t\t\t\n\t\t\t Confirm all skip codes, logic and consistency checks \n\t\t\t | \n\t\t\t\n\t\t\t 1st Week \n\t\t\t | \n\t\t|
| \n\t\t\t 1.3 \n\t\t\t | \n\t\t\t\n\t\t\t Validate translations and provide any suggestions on content \n\t\t\t | \n\t\t\t\n\t\t\t 1st Week \n\t\t\t | \n\t\t|
| \n\t\t\t 1.4 \n\t\t\t | \n\t\t\t\n\t\t\t Test the survey instrument in the field \n\t\t\t | \n\t\t\t\n\t\t\t 2nd Week \n\t\t\t | \n\t\t|
| \n\t\t\t 1.5 \n\t\t\t | \n\t\t\t\n\t\t\t Ensure that all data (variables and values) is correctly labelled (in English) when exported to Stata \n\t\t\t | \n\t\t\t\n\t\t\t 2nd Week \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Field Procedure Planning \n\t\t\t | \n\t\t\t\n\t\t\t Field Procedure Plan \n\t\t\t | \n\t\t\t\n\t\t\t 3rd Week \n\t\t\t | \n\t\t
| \n\t\t\t 2.1 \n\t\t\t | \n\t\t\t\n\t\t\t Composition of field teams: number of enumerators, supervisors, back checkers and field manager \n\t\t\t | \n\t\t\t\n\t\t\t 3rd Week \n\t\t\t | \n\t\t|
| \n\t\t\t 2.2 \n\t\t\t | \n\t\t\t\n\t\t\t Responsibilities of each field team member, with checklists as appropriate \n\t\t\t | \n\t\t\t\n\t\t\t 3rd Week \n\t\t\t | \n\t\t|
| \n\t\t\t 2.3 \n\t\t\t | \n\t\t\t\n\t\t\t Calendar of activities, including the expected time each team will spend in each enumeration area and the order in which enumeration areas will be covered \n\t\t\t | \n\t\t\t\n\t\t\t 3rd Week \n\t\t\t | \n\t\t|
| \n\t\t\t 2.4 \n\t\t\t | \n\t\t\t\n\t\t\t Travel and lodging logistics \n\t\t\t | \n\t\t\t\n\t\t\t 3rd Week \n\t\t\t | \n\t\t|
| \n\t\t\t 2.5 \n\t\t\t | \n\t\t\t\n\t\t\t Management information/reporting tools to track household interviews and to record if/why replacements were made to the original sampling list \n\t\t\t | \n\t\t\t\n\t\t\t 3rd Week \n\t\t\t | \n\t\t|
| \n\t\t\t 2.6 \n\t\t\t | \n\t\t\t\n\t\t\t Procedures for field data backup and weekly submission to the midterm evaluation team \n\t\t\t | \n\t\t\t\n\t\t\t 3rd Week \n\t\t\t | \n\t\t|
| \n\t\t\t 2.7 \n\t\t\t | \n\t\t\t\n\t\t\t Procedures for emergencies when it is not possible to collect data electronically (for instance when tablets are stolen, lost or damaged) \n\t\t\t | \n\t\t\t\n\t\t\t 3rd Week \n\t\t\t | \n\t\t|
| \n\t\t\t 2.8 \n\t\t\t | \n\t\t\t\n\t\t\t Detail the necessary protocols for dealing with and/or replacing households who refuse to participate or are unable to be located, and rules for household re-visits and substitutions \n\t\t\t | \n\t\t\t\n\t\t\t 3rd Week \n\t\t\t | \n\t\t|
| \n\t\t\t 2.9 \n\t\t\t | \n\t\t\t\n\t\t\t Detail the necessary protocols to ensure selected households can participate in a follow-up survey as part of the requirements for the construction of a household panel dataset \n\t\t\t | \n\t\t\t\n\t\t\t 3rd Week \n\t\t\t | \n\t\t|
| \n\t\t\t 2.10 \n\t\t\t | \n\t\t\t\n\t\t\t Supervision and spot check plans to ensure adherence to data collection protocols and confirm quality of electronic data collection \n\t\t\t | \n\t\t\t\n\t\t\t 3rd Week \n\t\t\t | \n\t\t|
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Training \n\t\t\t | \n\t\t\t\n\t\t\t Training \n\t\t\t | \n\t\t\t\n\t\t\t 3rd to 4th Week \n\t\t\t | \n\t\t
| \n\t\t\t 3.1 \n\t\t\t | \n\t\t\t\n\t\t\t Final training curriculum and materials, including instrument to evaluate mastery of questionnaire \n\t\t\t | \n\t\t\t\n\t\t\t 3rd Week \n\t\t\t | \n\t\t|
| \n\t\t\t 3.2 \n\t\t\t | \n\t\t\t\n\t\t\t Roster of recruited field staff with their corresponding qualifications. \n\t\t\t | \n\t\t\t\n\t\t\t 4th Week \n\t\t\t | \n\t\t|
| \n\t\t\t 3.3 \n\t\t\t | \n\t\t\t\n\t\t\t Dataset from enumerator field practice \n\t\t\t | \n\t\t\t\n\t\t\t 4th Week \n\t\t\t | \n\t\t|
| \n\t\t\t 3.4 \n\t\t\t | \n\t\t\t\n\t\t\t Training of enumerators, back checkers and field supervisors \n\t\t\t | \n\t\t\t\n\t\t\t 4th Week \n\t\t\t | \n\t\t|
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Data collection \n\t\t\t | \n\t\t\t\n\t\t\t Data collection \n\t\t\t | \n\t\t\t\n\t\t\t 5th to 8th Week \n\t\t\t | \n\t\t
| \n\t\t\t 4.1 \n\t\t\t | \n\t\t\t\n\t\t\t Daily field Progress Reports & Raw Data Delivery \n\t\t\t | \n\t\t\t\n\t\t\t 5th to 8th Week \n\t\t\t | \n\t\t|
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Back Checking \n\t\t\t | \n\t\t\t\n\t\t\t Back checking \n\t\t\t | \n\t\t\t\n\t\t\t 5th to 8th Week \n\t\t\t | \n\t\t
| \n\t\t\t 5.1 \n\t\t\t | \n\t\t\t\n\t\t\t Daily data submissions (interviews & back-checks) _at the end of every week \n\t\t\t | \n\t\t\t\n\t\t\t 5th to 8th Week \n\t\t\t | \n\t\t|
| \n\t\t\t 5.2 \n\t\t\t | \n\t\t\t\n\t\t\t collect qualitative information on the why of some findings (unexpected findings especially), and disparities in numbers. \n\t\t\t | \n\t\t\t\n\t\t\t 5th to 8th Week \n\t\t\t | \n\t\t|
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of Field Report \n\t\t\t | \n\t\t\t\n\t\t\t Field Report \n\t\t\t | \n\t\t\t\n\t\t\t 9th Week \n\t\t\t | \n\t\t
| \n\t\t\t 6.1 \n\t\t\t | \n\t\t\t\n\t\t\t Final draft field report \n\t\t\t | \n\t\t\t\n\t\t\t 9th Week \n\t\t\t | \n\t\t|
| \n\t\t\t 6.2 \n\t\t\t | \n\t\t\t\n\t\t\t Comments and feedback from the client on the Field report \n\t\t\t | \n\t\t\t\n\t\t\t 10th Week \n\t\t\t | \n\t\t|
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of Dataset \n\t\t\t | \n\t\t\t\n\t\t\t Midterm Dataset \n\t\t\t | \n\t\t\t\n\t\t\t 10th Week \n\t\t\t | \n\t\t
| \n\t\t\t 7.1 \n\t\t\t | \n\t\t\t\n\t\t\t Draft dataset submitted in un-encrypted Stata format with all variables and values labelled in English \n\t\t\t | \n\t\t\t\n\t\t\t 9th Week \n\t\t\t | \n\t\t|
| \n\t\t\t 7.1 \n\t\t\t | \n\t\t\t\n\t\t\t Final (corrected) dataset submitted in un-encrypted Stata format with all variables and values labelled in English \n\t\t\t | \n\t\t\t\n\t\t\t 10th Week \n\t\t\t | \n\t\t|
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of Survey report \n\t\t\t | \n\t\t\t\n\t\t\t Midterm Survey Report \n\t\t\t | \n\t\t\t\n\t\t\t 11th Week \n\t\t\t | \n\t\t
| \n\t\t\t 7.1 \n\t\t\t | \n\t\t\t\n\t\t\t Draft Comprehensive Midterm Survey Report \n\t\t\t | \n\t\t\t\n\t\t\t 11th Week \n\t\t\t | \n\t\t|
| \n\t\t\t 7.2 \n\t\t\t | \n\t\t\t\n\t\t\t Comments and feedback from the client \n\t\t\t | \n\t\t\t\n\t\t\t 12th Week \n\t\t\t | \n\t\t|
| \n\t\t\t 7.3 \n\t\t\t | \n\t\t\t\n\t\t\t Final Comprehensive Midterm Survey Report \n\t\t\t | \n\t\t\t\n\t\t\t 12th Week \n\t\t\t | \n\t\t
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The selected Firm is invited to comment on the Terms of Reference and suggest amendments and other approaches if deemed suitable given the nature of the interventions, and the country context.
\n\n\n\n
The desk review for the secondary data will start in the first week of the assignment in order have enough time obtained as required information as possible.
\n\n\n\n
Focus group discussions and structured interviews will be conducted simultaneously with the household data collection, i.e from the 5th to 8th Week, and after the household survey to collect qualitative information on the why of some findings (unexpected findings especially), and disparities in numbers.
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8. FINANCIAL DETAILS AND PAYMENT TERMS
\n\nThe Survey Firm will be considered to have failed to comply with this contract if, based on a random and representative sample, it is determined 1% or more of the field logbooks recording interview completion are falsified or 1% of more of surveys that are presented were filled without the Firm having visited the household. The Client will use its right to conduct its own checks on 5% to 10% of the interviews. If the survey data does not meet the Client’s requirements in terms of integrity of data, the Client will reserve the right to request a repetition of the work or the option of not paying for the work done.
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8.1 Payment schedule
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| \n\t\t\t Contract % \n\t\t\t | \n\t\t\t\n\t\t\t Requirement \n\t\t\t | \n\t\t
| \n\t\t\t 20% \n\t\t\t | \n\t\t\t\n\t\t\t Upon submission and approval of inception report highlighting among others the completion of preparatory work, including hiring and approval of enumerators by the client, training of enumerators and conducting a pilot of the questionnaire (Activity 1-3) \n\t\t\t | \n\t\t
| \n\t\t\t 30% \n\t\t\t | \n\t\t\t\n\t\t\t Upon completion of field work and fulfillment of the required reporting of activity 4 to 6 \n\t\t\t | \n\t\t
| \n\t\t\t 50% \n\t\t\t | \n\t\t\t\n\t\t\t Upon approval of deliverable of final data and survey report. \n\t\t\t | \n\t\t
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9. SELEction criteriA
\n\n\n\n
| \n\t\t\t Selection Criteria \n\t\t\t | \n\t\t\t\n\t\t\t Sub Criteria \n\t\t\t | \n\t\t
| \n\t\t\t 1.0 Demonstrated knowledge and experience \n\t\t\t | \n\t\t\t\n\t\t\t 1.1. Strong capacity and experience in implementing large household surveys in Rwanda and in agriculture. \n\t\t\t | \n\t\t
| \n\t\t\t 1.2. Strong capacity and experience in using SurveyCTO for questionnaire development and data collection; \n\t\t\t | \n\t\t|
| \n\t\t\t 1.3. Strong protocol for data management \n\t\t\t | \n\t\t|
| \n\t\t\t 1.4. Strong data quality control checks \n\t\t\t | \n\t\t|
| \n\t\t\t 2.0 Infrastructural Capacity \n\t\t\t | \n\t\t\t\n\t\t\t 2.2. Capacity to provide android tablets with all the required accessories, effective plan for replacement in the event of loss or damage of equipment \n\t\t\t | \n\t\t
| \n\t\t\t 2.3. Capacity to provide GPS devices for respondent tracking and plot mapping \n\t\t\t | \n\t\t|
| \n\t\t\t 3.0 Time Frame for Implementation (Work Plan) \n\t\t\t | \n\t\t\t\n\t\t\t 3.1. Strong strategy for completing the work on time \n\t\t\t | \n\t\t
| \n\t\t\t 3.2. Time needed to commence the survey \n\t\t\t | \n\t\t|
| \n\t\t\t 4.0 Level of Experience \n\t\t\t | \n\t\t\t\n\t\t\t 4.1. Curriculum vitae & references with particular emphasis on strength of experience in microeconomics, statistics and econometrics and previous experience in impact evaluation and CAPI (Computer-Assisted Personal Interviewing) surveys \n\t\t\t | \n\t\t
| \n\t\t\t 4.2. Record of satisfactory and timely delivery of similar assignments (certified references will be required) \n\t\t\t | \n\t\t
\n\n
10. CONFIDENTIALITY AND DATA OWNERSHIP
\n\n\n\n
All data are to be treated as confidential and will remain the property of the Government of Rwanda. No data or other information from this survey will be released to third parties without the written approval of the Government of Rwanda.
\n\n11. SUPPORT TO THE FIRM BY THE GOVERNMENT MINISTRY AND PROJECT
\n\nThe Project will support the assignment to the extent possible, including facilitation to obtain required permits from competent institution and background information on the project area.
\n\n"},{"id":"OP00346869","notice_type":"Request for Expression of Interest","noticedate":"20-Mar-2025","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2025-04-03T00:00:00Z","submission_deadline_time":"23:45","project_ctry_name":"Eastern and Southern Africa","project_id":"P180171","project_name":"Regional Climate Resilience Program for Eastern and Southern Africa 1 Project (RCRP1)","bid_reference_no":"BW-SADC-481666-CS-CQS","bid_description":"Consultancy to Develop Strategies for Climate Resilience in Selected Basins and carry out Dam Synchronisation Studies","procurement_group":"CS","procurement_method_code":"CQS","procurement_method_name":"Consultant Qualification Selection","contact_address":"Plot 54385, New CBD, Private Bag 0095, Gaborone","contact_ctry_name":"Botswana","contact_email":"ndlamini@sadc.int","contact_name":"Nana Dlamini","contact_organization":"Southern African Development Community","contact_phone_no":"3641623","contact_web_url":"https://www.sadc.int/procurement-opportunities","submission_date":"2025-03-20T00:00:00Z","notice_text":"
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\n\n
\n\n
SADC SECRETARIAT
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\n\n
REQUEST FOR EXPRESSION OF INTEREST (CONSULTANT QUALIFICATIONS-BASED SELECTION)
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COUNTRY: Botswana
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NAME OF PROJECT: SADC REGIONAL CLIMATE RESILIENCE PROJECT (RCRP)
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PROJECT ID: P180171
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ASSIGNMENT TITLE: CONSULTANCY TO DEVELOP STRATEGIES FOR CLIMATE RESILIENCE IN SELECTED BASINS AND CARRY OUT DAM SYNCHRONISATION STUDIES
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REFERENCE NUMBER: SADC/3/5/2/384
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DATE OF ISSUE: 20th March 2025
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Background
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The SADC Secretariat through the SADC Regional Climate Resilience Project (RCRP) has received a grant. The Project is the first in a Series of Projects (SOP), and involves Madagascar, Mozambique, South Sudan, Comoros, and two regional organizations: SADC, and the Eastern Nile Technical Regional Office (ENTRO). The overarching development objective of the SOP is to strengthen the resilience to water-related climate impacts in Eastern and Southern African countries.
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The project serves as a first step towards a regional platform to tackle climate adaptation through a common and coordinated approach, including on fund raising and consolidating multilateral and bilateral support - which is critical to ensure alignment, development, and scaled-up financing of critical adaptive interventions.
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It will contribute to improved disaster risk management in support of regional resilience and the strengthening of climate change, adaptation and mitigation, under the cross-cutting issues of the SADC Vision 2050, as well as contribute towards the achievement of the aspirations of SADC as spelt out in the Regional Indicative Strategic Development Plan 2020-2030
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The SADC Secretariat intends to apply part of the proceeds of this financing to eligible payments under the contract for hiring a firm to undertake a CONSULTANCY TO DEVELOP STRATEGIES FOR CLIMATE RESILIENCE IN SELECTED BASINS AND CARRY OUT DAM SYNCHRONISATION STUDIES
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The SADC Secretariat invites submissions from suitably qualified and interested firms to undertake this consultancy, recruited using Consultants Qualifications-based Selection. following World Bank Procurement Regulations dated September 2023.
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Title : CONSULTANCY TO DEVELOP STRATEGIES FOR CLIMATE RESILIENCE IN SELECTED BASINS AND CARRY OUT DAM SYNCHRONISATION STUDIES (A Firm)
\n\nTime Commitment : 100%
\n\nAccountable : Acting Head, Disaster Risk Reduction Unit
\n\nDuration of Assignment: 18 months
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The firms will be selected using the following criteria:
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| \n\t\t\t Evaluation Criteria \n\t\t\t | \n\t\t\t\n\t\t\t Points \n\t\t\t | \n\t\t
| \n\t\t\t Firm specific experience related to the assignment \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t
| \n\t\t\t Availability of Qualified and Experienced Experts \n\t\t\t | \n\t\t\t\n\t\t\t 60 \n\t\t\t | \n\t\t
| \n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t 100 \n\t\t\t | \n\t\t
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Firms are advised to submit their proposals during working hours for support in case of any technical problems. Expressions of Interest must be submitted as one PDF file or zipped folder bearing the name of the applicant.
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The Procuring entity: SADC Secretariat
\n\nHead of Procurement Unit
\n\nContact person: Ms. Mercy Mikuwa
\n\nTelephone: +267 364 1989 / 3951863
\n\nFax: 3972848
\n\nE-mail: mmikuwa@sadc.int
\n\nCopy to: dmndzebele@sadc.int; tchabwera@sadc.int
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Annex 1
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TERMS OF REFERENCE
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TERMS OF REFERENCE
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\n\nCONSULTANCY TO DEVELOP STRATEGIES FOR CLIMATE RESILIENCE IN SELECTED BASINS AND CARRY OUT DAM SYNCHRONISATION STUDIES
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TABLE OF CONTENTS
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1..... BACKGROUND INFORMATION.. 8
\n\n1.1. Partner country and procuring entity. 8
\n\n1.2. Contracting authority. 8
\n\n1.3. Background and rationale. 8
\n\n1.3.1. Background……………………………………………………………………....8
\n\n1.3.2. Current status in the sector and rationale………………………………….9
\n\n2..... OBJECTIVE, PURPOSE, AND EXPECTED RESULTS. 10
\n\n2.1. Overall objective. 10
\n\n2.2. Purpose (Specific Objective) 10
\n\n2.3. Results by consultant 11
\n\n3..... ASSUMPTIONS AND RISKS. 12
\n\n3.1. Assumptions and Risks underlying the project 12
\n\n4..... SCOPE OF THE WORK.. 13
\n\n4.1. General project description. 13
\n\n4.2. Geographical area to be covered. 13
\n\n4.3. Target groups. 13
\n\n4.4. Specific work. 13
\n\n4.5. Project management 15
\n\n4.6. Facilities to be provided by the contracting authority and/or other parties. 15
\n\n5..... LOGISTICS AND TIMING.. 15
\n\n5.1. Start date and period of implementation. 15
\n\n6..... REQUIREMENTS. 16
\n\n6.1. Service Providers. 16
\n\n6.1.1. Team Leader & Water Resource Management Expert…………………..16
\n\n6.1.2. Water System Modeler………………………………………………………..17
\n\n6.1.3. Climate Expert………………………………………………………………….18
\n\n6.1.4. Selection Criteria………………………………………………………………19
\n\n6.2. Incidental expenditure. 19
\n\n6.3. Expenditure verification. 19
\n\n7..... REPORTS. 19
\n\n7.1. Reporting requirements. 19
\n\n7.2. Duration of the assignment 19
\n\n7.3. Payment Schedule. 19
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Southern African Development Community (SADC)
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Southern African Development Community Secretariat (SADC Secretariat)
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The SADC Region is vulnerable to a wide range of water-related disaster hazards. In relation to water security threats, these include both flood and drought related disasters, often induced by the ever-increasing frequency and impact of La Nina and El Nino conditions respectively, which are arguably also associated with climate change. Considering that nine out of ten global natural disasters are water-related (World Bank, 2023), which is also an observed tendency in SADC with respect to regional disasters, the need for deepened understanding of the climate-water risks, up-to-date dam analytics and responsive dam operations is therefore compelling.
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Many of the region’s dams are built for primarily one type of water use, being hydropower (e.g., major dams in the Zambezi River Basin) or irrigation (e.g., in the Incomati, Maputo, Limpopo, and lower Orange-Senqu River Basins) or domestic and industrial water transfers (e.g., upper Orange-Senqu in Lesotho). To a limited scale some dams have integrated or retrofitted hydropower as secondary user (e.g., Maguga Dam in the Incomati system). Dam operation tends to sometimes conflict therefore with the objective of utilization of the region’s dam systems to mitigate flooding during La Nina situations—dam operators for irrigation-biased dams would like to keep storage at the maximum even at the beginning of a rainy period of a predicted La Nina season. Even in El Nino conditions, the need for dam operation synchronization is very important (e.g. for upstream-downstream notification on reduced or timed flow releases or system rationing measures). Reviewed and synchronized dam operation rules, especially for transboundary watercourse systems, are a requirement therefore to increase the resilience of the region’s Member States to climate change-induced pressures.
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In 2011 a dam synchronization study was undertaken by SADC for the Zambezi River Basin. Results of the study were adopted by the dam operators in the Zambezi, especially for the large dams operated by the Zambezi River Authority (for dam systems joint operations between Zambia and Zimbabwe) and Cahora Bassa operators in Mozambique. A joint task force was established that ensures annual reviews of system performance and to inform operational response plans for predicted water levels situation, and the ease of information exchange. Lessons from the Zambezi would help with setting up transboundary dam operations for other regional systems such as Buzi, Pungwe and Save (BUPUSA) Tri-basin, and Incomati River Basin. These are seen as some potential hot spot basins, considering the response function of these systems to several cyclones in the recent 5-10 years, and La Nina and El Nino Conditions.
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In view of the above, the Southern African Development Community Secretariat is undertaking a number of interventions to increase the resilience of the SADC economies. One such initiative is the Regional Climate Resilience Program (RCRP), which is a programmatic framework (structured as a series of projects or SOPs), funded by the World Bank, with the objective of strengthening the resilience to water-related climate hazards and their impacts in Eastern and Southern African countries. The first project within this program, RCRP-1 supports Madagascar, Mozambique, South Sudan, Comoros, and two regional organizations: SADC, and the Eastern Nile Technical Regional Office (ENTRO) while the second project (RCRP-2) supports Malawi and the African Union. The SOP allows for scalability (countries can join at different times) and economies of scale. It supports catalytic medium- to large-scale investments to reduce people’s exposure to climate shocks, with a focus on protective, multi-benefit infrastructure; risk adaptation and mitigation via improved early warning systems and planning; and scaling up adaptive safety nets and decentralized resilience building activities.
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The Project Development Objective (PDO) of the RCRP-1 project is to improve the management of water-related climate hazard impacts in Eastern and Southern Africa, and, in case of an Eligible Crisis or Emergency, for early response. The PDO addresses the need for improved management of water-related climate impacts in the participating countries, in particular management of hazard from increased rainfall variability and extremes, droughts, floods, and cyclones affecting the regions. Component 2 of the project focuses on Infrastructure Investments and Sustainable Asset Management for Climate Resilience. Through the project, the SADC Secretariat intends to solicit the services of a Service Provider (consultant) to undertake some activities under Component 2.
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This activity seeks to diagnose climate risks to selected river basins, viewed as potential hotspots. Two groups of river basins have been identified, namely Incomati, and the tri-basin group including Buzi, Pungwe and Save (BUPUSA). These basins have been historically seen to be responsive to major cyclones that have hit the region in certain La Nina years since the experience of Cyclone Idai in 2020 that ravaged Zimbabwe and Mozambique in the BUPUSA River Basins.
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Identified basins need to be evaluated in terms of risks of past and projected hydroclimatic variability, droughts, and floods. The assessment of hydroclimatic variability includes the evaluation of the influence of large-scale patterns such as ENSO, seasonal changes, changes in the onset of the rainy season, and others as agreed with the client. The assessment of floods and droughts will include the evaluation of their physical characteristics as well as assessment of observed impacts. The assessment will look also at the transboundary characteristics of mentioned risks.
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The evaluation of hydroclimatic projections must follow a bottom-up-based approach which permits a deep exploration of the uncertainty in climate projections dictating the identified basins. So, this activity is expected to generate a mapping exercise that describes the hydroclimatic risks of the basins. As such, this activity will include the development of hydrological and water systems models along with the application of other relevant tools to examine and account for uncertainty in hydroclimatic relationships in the basins. The consultants should first explore what models exist, if any.
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Furthermore, the activity aims to make recommendations to improve the resilience of the identified basins, with a particular focus on how to improve or optimise dam operations. At the same time, this activity seeks to undertake a dam synchronisation study for selected river basins viewed as potential ‘hot spot’ basins in relation to upstream-downstream dam operation impact. This will be applied for the two groups of river basins identified for the study, namely Incomati River Basin and the BUPUSA tri-basin group. The task will also include the review of dam operation rules (of major dams) and make recommendations on their improvement, while also making recommendations on synchronisation procedures for dam releases. This is aligned with the SADC Protocol on Shared watercourses that advocates for joint effort to mitigate against causing significant harm to one another among riparian states, and the exchange of information.
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In addition, in the selected basins, additional options will be explored to increase their resilience in connection to better manage water extremes and variability. These include identification of upstream infrastructure (grey or green) interventions, intervene in land cover-use, soft measures, and others which would adapt the basins to changing climate risks. The approach should follow an evaluation of the performance of such interventions against multiple scenarios describing climate risk, accounting for uncertainties in projections, and other metrics which would describe success or failure of interventions. As such, the activity will involve strong coordination with local stakeholders to develop narratives to describe climate risk and other relevant metrics.
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These materials (developed methodologies and tools) will be also used in capacitating SADC National Hydrological Services (NHSs) and RBOs in reservoir system management and collaboration in transboundary watercourses.
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To identify options for improving infrastructure assets operations to increase the resilience of selected SADC river basins.
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The specific objectives of the assignment are to:
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All activities, including studies, stakeholder engagement, training and capacity building conducted under this assignment must align with the World Bank’s Environmental and Social Framework (ESF) and its applicable Environmental and Social Standards (ESSs), ensuring that recommendations consider potential environmental and social risks and align with best practices in transboundary water resource management.[1] Work under this consultancy is also expected to incorporate gender-sensitive approaches in all project activities and conduct a GBV/SEA/SH risk assessment. All technical assistance and recommendations must align with World Bank Dam Safety requirements (ESS4 - NAS4).
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For each Part, the Consultant shall prepare the following set of reports described in the section about deliverables:
\n\na) Inception Report
\n\nb) Interim PowerPoints (for discussion) showing progresses, advances, and barriers
\n\nc) Draft final report;
\n\nd) Final report;
\n\ne) access and transfer (if needed) of any developed interactive visualisation tools/portals
\n\nf) Other PowerPoint presentations, as directed;
\n\ng) Other documents as requested and agreed with the Project Team and the Counterpart; and
\n\nh) Training material development and training delivery to water agencies in SADC Member States and RBOs.
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Timelines for the deliverables will be proposed and agreed during project inception phase.
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Table 1: Assumptions and Risks
\n\n| \n\t\t\t # \n\t\t\t | \n\t\t\t\n\t\t\t Risks \n\t\t\t | \n\t\t\t\n\t\t\t Risk level. \n\n\t\t\t(H/M/L) \n\t\t\t | \n\t\t\t\n\t\t\t Mitigating measures \n\t\t\t | \n\t\t\t\n\t\t\t Assumptions \n\t\t\t | \n\t\t
| \n\t\t\t 1. \n\t\t\t | \n\t\t\t\n\t\t\t Low participation of Member States’ NHSs and RBOs in training programmes \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t\t\n\t\t\t Early invitation and promotion through the SADC Water Resources Technical Committee, and ensuring that trainees are involved in operation. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Member States NHSs and RBOs are fully engaged in the training and NHSs will continue to supply them with resources post-project SADC needs to coordinate with WB and improve the dialogue. \n\t\t\t | \n\t\t
| \n\t\t\t 2. \n\t\t\t | \n\t\t\t\n\t\t\t Trained experts leaving the organisation for greener pastures \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t\t\n\t\t\t Provide for training of two practitioners per country, a substantive and an alternate \n\t\t\t | \n\t\t\t\n\t\t\t Nominees will come from relevant sectors, and SADC will work with the governments to identify acceptable candidates well in advance of the training. \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Poor cooperation and sharing of information on hydrological condition and river basins \n\t\t\t | \n\t\t\t\n\t\t\t M \n\t\t\t | \n\t\t\t\n\t\t\t Formal introduction of project will made to RBOs and beneficiary states, so that Member States and RBOs can all effectively support project implementation \n\t\t\t | \n\t\t\t\n\t\t\t Project adds value to basin strategies and national priorities, and so Member States and RBOs can effectively contribute information. \n\t\t\t | \n\t\t
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This assignment is expected to follow a participatory-planning approach. The consultancy will estimate current and projected climate risks to the region’s selected river basins. It will then design adaptation strategies that also include dam synchronisation solutions and improved operations for conditions of change. It will further develop knowledge products, also involving engagement of and dissemination through regional multi-stakeholder forums.
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The consultant shall consider potential downstream environmental and social risks in all technical assistance outputs, including: (i) Impacts of water allocation strategies on livelihoods and ecosystems; (ii) Cumulative and transboundary impacts across affected riparian states (South Africa, Mozambique, Zimbabwe, Eswatini); (iii) Climate resilience measures to prevent negative socio-economic effects on local communities.
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The assignment will cover primarily two RBOs, and Basin States of river basins including the Incomati, and BUPUSA. For the rest of SADC Region, all 16 SADC Member States and RBOs will participate in regional training.
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The action is targeting SADC Member States riparian to the Incomati and BUPUSA River Basins, namely South Africa, Eswatini, Mozambique and Zimbabwe. Included also are RBOs of the river basins including, INMACOM, and BUPUSA Watercourse Commission, as well as the Komati Basin Water Authority (KOBWA). SADC 16 Member States NHSs and all other RBOs will also benefit through training on developed tools, early warning systems and flood forecasting using the Southern African Regional Climate Outlook Forum (SARCOF) information. SADC will facilitate the liaison between the consultants and the relevant stakeholders, including data sharing.
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The inputs and feedback of stakeholders are expected to be constant, even if not explicitly mentioned in the steps below:
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The assignment shall be coordinated by the Senior Programme Officer of the SADC Water Division with the advisory support of the DRR Unit and the RCRP Project Coordinator. Outputs referred to above shall be submitted to the Deputy Executive Secretary responsible for Regional Integration (DES-RI) through the DRR Unit for final approval.
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Periodic progress meetings will also be held, at which the consultant will make presentations on progress. From time to time, representatives of participating Member States, RBOs and other important stakeholders will also be invited to participate in the project steering meetings. Outcomes and guidance from the meetings will be used to inform the quality of outputs highlighted above.
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The SADC Secretariat, as the Contracting Authority will provide the following.
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The services shall be home-based. The Team of Consultants/Consulting firm will be required to facilitate the consultancy consultations and workshops either face-to-face or virtually.
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The assignment shall commence on the date of signature of the contract by both parties, and the period of implementation of the contract will be eighteen (18) months from date of signature of the contract.
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The assignment is expected to be undertaken by a Consultancy Firm with the necessary expertise to include at least the experts listed below. The desired firm should be of good business standing, with legal business registration and compliant with relevant regulations, financially stable, with demonstrated project experience (capacity and good track record to undertake projects), and with insurance to protect clients from potential liabilities. It should also have a well-established quality control system in its operations (quality control procedures and methodologies), and commitment to ethical practices and professional standard.
\n\nThe firm is allowed to propose additional expertise if deemed relevant for the assignment. The principal personnel of the Firm assigned to the study shall have a strong background in Hydrology, Climate Change, Flood modelling, Water Resources as well as Hydroinformatics, other relevant fields. Experience about methods on stress testing, risk-based decision making, bottom-up risk assessment, uncertainty, and resilience, is a must.
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The successful Service Provider must demonstrate: (a) Experience in environmental and social risk assessments; (b) Expertise in stakeholder engagement methodologies, including gender and social inclusion strategies; (c) Proven track record in dam safety assessments, emergency preparedness, and sustainable infrastructure planning.
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The following are the minimum qualifications and time input for the Consultant’s key personnel required to carry out the services:
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The Team Leader should hold a Masters or PhD in Hydrology, Hydrogeology, Water Resources Management/Engineering, Environmental Engineering or related discipline, with strong transboundary water resources planning skills.
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Masters or PhD in Hydrology, Hydrogeology, Water Resources Engineering or related discipline, with strong transboundary water resources planning skills.
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Masters or PhD in Hydrology or Climate Science or related discipline, with experience in water related climate scenario modelling.
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Table 2 provides the selection criteria for the service provider.
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Table 2: Selection Criteria for Team Leader/Drafter
\n\n| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Criteria Category \n\t\t\t | \n\t\t\t\n\t\t\t Total Points for Consultancy team (%) \n\t\t\t | \n\t\t
| \n\t\t\t 1. \n\t\t\t | \n\t\t\t\n\t\t\t Qualifications (education and professional skills of the team of experts) \n\t\t\t | \n\t\t\t\n\t\t\t 35 \n\t\t\t | \n\t\t
| \n\t\t\t 2. \n\t\t\t | \n\t\t\t\n\t\t\t Specific Professional Experience (training and skills development and programming) \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t
| \n\t\t\t 3. \n\t\t\t | \n\t\t\t\n\t\t\t General Professional Experience \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Experience in environmental and social risk assessments aligned with World Bank ESF/ESS requirements or similar. \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
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It is expected that this consultancy will be conducted in hybrid virtual and face to face modes. Any incidental expenses will be part of the global price.
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There will be no expenditure verification for this project.
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The Consultant will report to the Deputy Executive Secretary-Regional Integration through the Acting Head of DRR Unit, with the day-to-day support supervision from the SADC Water Division of the Infrastructure Directorate and RCRP Project Coordinator.
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The proposed deliverables will be expected to be finalized within 18 months.
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The payment schedule is related to reports and their approvals, as follows:
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[1] Please see here for World Bank Group ESS: https://projects.worldbank.org/en/projects-operations/environmental-and-social-framework/brief/environmental-and-social-standards and here for World Bank Group ESF: https://www.worldbank.org/en/projects-operations/environmental-and-social-framework
"},{"id":"OP00343203","notice_type":"Request for Expression of Interest","noticedate":"04-Mar-2025","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2025-03-18T00:00:00Z","submission_deadline_time":"17:00","project_ctry_name":"Ethiopia","project_id":"P178047","project_name":"Development Response to Displacement Impacts Project in the Horn of Africa Phase II","bid_reference_no":"ET-MOA-478118-CS-QCBS","bid_description":"PROJECT MID-TERM PERFORMANCE EVALUATION FOR DEVELOPMENT RESPONSE TO DISPLACEMENT IMPACTS PROJECT PHASE II (DRDIP II ) BY CONSULTANCY FIRM","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"P.O.Box 62347Addis Ababa Ethiopia","contact_ctry_name":"Ethiopia","contact_email":"nblodamo@gmail.com","contact_name":"Nigatu Bogale","contact_organization":"Ministry of Agriculture","contact_phone_no":"+215911530077","submission_date":"2025-03-04T00:00:00Z","notice_text":"REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(FIRM SELECTION)
\n\nCountry: Federal Democratic Republic of Ethiopia
\n\nName of project: Development Response to Displacement Impacts Project Phase II(DRDIP-II)
\n\nGrant No.: IDA, E0590
\n\nReference No.: ET-MOA-478118-CS-QCBS
\n\nAssignment Title: Mid-Term Performance Evaluation (MTPE)
\n\nDisplacement in the Horn of Africa has been compounded by migration within and outside the region. It is caused by both natural and manmade problems. Ethiopia has been hosting refugees since 1990s and currently, the country ranked third in Africa, home to 1,066,842 refugees and asylum seekers (as of August 2024) mainly from South Sudan, Somalia, Eritrea, and Sudan. The refugee situation in Ethiopia is characterized by both protracted displacement and ongoing emergencies. The majority live in 20 refugee camps (77%) and 4 settlements/sites (15%) which are generally located on the periphery of the country.
\n\nThe Development Response to Displacement Impacts Project Phase II (DRDIP-II) is a 5-year multi-level and multi-sectoral investment project that focuses on the impact – both positive and negative – of the presence of thousands of refugees on the hosting communities in the six target regions of Ethiopia (Afar, Amhara, Benishangul-Gumuz, Gambella, Somali and Tigray). DRDIP-II is implemented by the Ministry of Agriculture.
\n\nThe development objective of DRDIP-II is to improve access to basic social and economic services, expand livelihood opportunities, and enhance sustainable environmental management for host communities and refugees in the target areas. DRDIP-II seeks to demonstrate a fundamental shift in the way that forced displacement is addressed in such a way that community participation in identifying, prioritizing, implementation and management of development needs including socio-economic infrastructure and livelihood opportunities is encouraged to improve the wellbeing and decision-making power of the local community. According to the project design and appraisal documents, the project aims to support 2,504,952 direct beneficiaries, including 1,759,514 from the host community and 745,438 refugees, across 330 kebeles in 30 woredas and 25 refugee camps. However, the number of refugee camps/sites has been reduced from 25 to 21. The change occurred due to the relocation of two refugee camps from the Tigray region to the Amhara region, as well as the consolidation of five camps in the B/Gumuz region into three. Specifically, two camps from the Mao & Komo special Woreda were merged with the Tsore refugee camp. As a result, there are currently 21 functional camps.
\n\nThe project provides the basis for strengthened and harmonized support to improve access to the basic social services, expand economic opportunities, and enhance environmental management for communities hosting the refugees in the targeted area. The projects’ implementation follows the Community Driven Development (CDD) approach, ensuring local communities play a vital role in project planning, implementation and monitoring and evaluation. The CDD approach also ensures that DRDIP-II investments align with the needs and priorities if communities in the areas of basic social services, environmental management and livelihood. The total cost of DRDIP-II is USD 180 million, financed by the World Bank-IDA.
\n\nIt is indicated in the Project Appraisal Document (PAD), Financial Agreement and Project Implementation Manual (PIM) that the project will be evaluated twice, a Mid-Term Performance Evaluation (MTPE) in its mid-year and a Final Project Impact Evaluation in final year. It is based on this that the mid-term performance evaluation is currently being commissioned. This Terms of Reference (TOR) is designed to guide a firm who will be hired by the DRDIP Federal Project Coordination Unit (PFCU) to conduct a comprehensive MTPE through assessing and analyzing the achievements of the project to date.
\n\n2. General Objectives of the Mid-Term Performance Evaluation (MTPE)
\n\n\n\n
2.1 specific objectives of the assinment
\n\nThe consulting service (“the services”) includes but not limited to the following specific objectives:
\n\n3. Scope/description of the assignment
\n\nWith a view to achieve the above objectives of the assignment, the MTPE will review the overall design, institutional arrangements, project activities, outputs and early achievements on the ground. The MTPE will provide feedback highlighting the changes that have taken place due to project interventions and indicate the early outcomes PDO and Intermediate Results Indicators. The MTPE will carry out a detailed analysis of organizational structure, operational processes, key guidelines and rules since the beginning of the project till this evaluation. It will provide a critical account of compliance with the norms and standards of the project, point out specific issues hindering progress and recommend corrective measures to make the project productive and sustainable.
\n\n\n\n
Target areas and project beneficiaries- The scope of DRDIP II is limited to the refugee-hosting regions, woredas, kebeles and refugee camps. The project target area covers 6 regional states, 30 woredas, 330 refugee impacted kebeles and 21 refugee camps.
\n\nThe Ministry of Agriculture (MoA) now invited eligible consulting firms ("Consultants") to indicate their interest in providing the required services. Interested consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the service. The short-listing criteria will include the firm's:
\n\nThe attention of interested consultants is drawn to section III, paragraph 3.14, 3.16 and 3.17 of the World bank’s “Procurement Regulations for IPF Borrowers” July 2016 revised on November 2017, July 2018, November 2020 and September 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
\n\nConsultants may associate with other firms in the form of a joint venture to enhance their qualifications and should indicate clearly whether the association is the form of joint venture or a sub-consultancy.
\n\nIn the case of joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected. A consultant will be selected in accordance with the Quality and Cost Based Selected Method (QCBS) set out in the Procurement Regulations.
\n\nFurther information can be obtained at the address below the office hours, 9:00 AM to 12:00 noon and from 2:00 PM to 5:00 PM up to March 18, 2025.
\n\nExpression of interest must be delivered in a written form to the address below in person or by
\n\ne-mail before 5:00 PM local time on March 18, 2025.
\n\nATTENTIO: PROCUREMENT EXCUTIVE
\n\nP.O BOX: 6237
\n\nEMAIL: degayehu@gmail.com or amexg1219@gmail.com
\n\nCMC ROAD, BEHIND MINISTRY OF TRADE AND REGIONAL INTEGRATION,
\n\nBUILDING BLOCK A, 2ND FLOOR, ADDIS ABABA, ETHIOPIA
\n\n\n\n
MINISTRY OF AGRICULTURE (MoA)
"},{"id":"OP00327352","notice_type":"Invitation for Bids","noticedate":"09-Dec-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-12-09T00:00:00Z","submission_deadline_time":"17:00","project_ctry_name":"India","project_id":"P170873","project_name":"Second Dam Rehabilitation and Improvement Project - Additional Financing (DRIP-2 AF)","bid_reference_no":"IN-KARNATAKA SPMU-365093-CW-RFB","bid_description":"Treatment of the Masanory Dam for Block No 38-52 below MDDL RL 486.00m Including Aressting observed leakages in drainge gallery of Concrete overflow section of Narayanpur Dam(Pkg-I) under Drip Phase-II","procurement_group":"CW","procurement_method_code":"RFB","procurement_method_name":"Request for Bids","contact_address":"O/o Chief Engineer and Nodal Officer, SPMU DRIP, Anand rao circle Bengaluru","contact_ctry_name":"India","contact_email":"karspmudrip@gmail.com","contact_name":"Rashmi G Mule","contact_organization":"SPMU-DRIP,KARNATAKA","contact_phone_no":"7760908908","submission_date":"2024-12-09T00:00:00Z","notice_text":"\n\n
KRISHNA BHAGYA JALA NIGAMA LIMITED
\n\n(A GOVERNMENT OF KARNATAKA UNDERTAKING)
\n\n| \n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Office of the \n\n\t\t\tExecutive Engineer, \n\n\t\t\tKBJNL, Dam Division, \n\n\t\t\tNarayanpur – 585214. \n\n\t\t\tTq: Hunasagi Dist: Yadgir \n\n\t\t\tEmail id: kbjnl_eedam@yahoo.in \n\t\t\t | \n\t\t
No: KBJNL/NCB/EE/DDN/DRIP-II/P-1/Call-3/TENDER/2022-23/597 Date:26.07.2022
\n\nTENDER NOTIFICATION
\n\n(Through e- Procurement only)
\n\nOn behalf of Managing Director, KBJNL, Bangalore, the Executive Engineer, KBJNL, Dam. Division, Narayanpur invites tender on ITEM Rate Tender basis on e-procurement portal for the following work from Eligible contractors.
\n\nThe two cover bid submission procedure shall be followed. The bidders are requested to submit their bids in two cover system including Bid Security/EMD in e-cash. The first cover (Technical Bid) should contain the documents as mentioned in Para. 1 below. The second cover shall contain the financial bid. The cover-I (Technical bid) will be opened first. Thereafter cover-II (financial bid) of only those bidders who have paid the requisite EMD and fulfill the conditions contained in Para.1 will be opened.
\n\nThe "contractor" herein means either an individual contractor or Firm. The blank tender documents can be obtained through website www.eproc.karnataka.gov.in.
\n\nThe Details of work put to tender is as follows:
\n\n\n\n
| \n\t\t\t Name of work \n\t\t\t | \n\t\t\t\n\t\t\t Estimated cost put | \n\t\t\t\n\t\t\t Bid Security | \n\t\t\t\n\t\t\t Stipulated period of \n\n\t\t\tcompletion \n\n\t\t\tIncluding monsoon \n\t\t\t | \n\t\t
| \n\t\t\t Treatment of the Masonry Dam for Block no 38 to 52 below MDDL RL 486.00 M including arresting observed leakages in Drainage gallery of Concrete over flow section of Narayanpur Dam (Package-I) under DRIP Phase-II (Indent No:21663 Call-3). \n\t\t\t | \n\t\t\t\n\t\t\t 2171.15 \n\t\t\t | \n\t\t\t\n\t\t\t 21.71 \n\t\t\t | \n\t\t\t\n\t\t\t 24 Months \n\t\t\t | \n\t\t
\n\n
The tenders arc through e-procurement portal only. All details pertaining to the tender can be obtained from the website www.eproc.karnataka.gov.in
\n\n\n\n
\n\n
II Calendar of Events
\n\n\n\n
| \n\t\t\t SL No. \n\t\t\t | \n\t\t\t\n\t\t\t ​​​​​​​Calendar of Event \n\t\t\t | \n\t\t\t\n\t\t\t Dates \n\t\t\t | \n\t\t
| \n\t\t\t a \n\t\t\t | \n\t\t\t\n\t\t\t The contractor can access to the e-tender document, i.e. the tender schedules, bid documents and other documents, in the web site htip://eproc.karnataka.gov.in on payment of transaction fee (nonrefundable) from \n\t\t\t | \n\t\t\t\n\t\t\t From 29-07-2022 to 02-09-20220 \n\n\t\t\tup to 5.00 PM \n\t\t\t | \n\t\t
| \n\t\t\t b \n\t\t\t | \n\t\t\t\n\t\t\t Last date & time for submission of tender quarries/ clarification \n\t\t\t | \n\t\t\t\n\t\t\t 04-08-2022 up to 5.00 PM \n\t\t\t | \n\t\t
| \n\t\t\t c \n\t\t\t | \n\t\t\t\n\t\t\t Pre Bid meeting will be held at o/o the Managing Director, KBJNL, PWD Office Annexe, IIIrd floor, KR Circle , Bangalore. \n\t\t\t | \n\t\t\t\n\t\t\t 08-08-2022 @ 11:00 AM \n\t\t\t | \n\t\t
| \n\t\t\t d \n\t\t\t | \n\t\t\t\n\t\t\t The last date for submission of completed tender documents (Cover-1 & Cover-2) through e-portal. \n\t\t\t | \n\t\t\t\n\t\t\t 02-09-2022 up to 5.00 PM \n\t\t\t | \n\t\t
| \n\t\t\t e \n\t\t\t | \n\t\t\t\n\t\t\t Date & time of opening of Technical Bid (Cover —I) at the O/o Executive Engineer, KBJNL, Dam Division, Narayanpur-585219 Tq:Hunasagi, Dist:Yadgir,Karnatakastate,India \n\t\t\t | \n\t\t\t\n\t\t\t 05-09-2022 @ 11.00 AM \n\t\t\t | \n\t\t
| \n\t\t\t f \n\t\t\t | \n\t\t\t\n\t\t\t Date of Opening of financial bid at the O/o. Executive Engineer, KBJNL,Dam Division, Narayanpur \n\t\t\t | \n\t\t\t\n\t\t\t 12-09-2022 @ 11.00 AM (Tentative) However, the technically qualified bidders will be intimated about the exact date of opening of financial bid after approval to the Technical bid from the competent authority \n\t\t\t | \n\t\t
\n\n
1.0 Cover I Technical Bid
\n\n\n\n
III Pre- Qualification Criteria
\n\nThe Bidder shall submit the following additional documents in its Bid:
\n\n\n\n
Achieved in at least two financial years a Minimum annual financial turnover of INR 2171.15 Lakhs (Equal to Tender Value), calculated as total certified payments received for contracts in progress and/or completed within the last Twelve financial years, (from 2010-11 to 2021-22) duly updating the financial turnover at 5% per annum (Amount put to tender*12*2/Tender Period)
\n\nSatisfactorily completed as a prime contractor/JV Member : (1) One contract of similar work of minimum value INR 1736.92 Lakhs or (2) Two contracts of similar work of minimum value INR 870.00 Lakhs or
\n\n(3) Three contracts of similar work of minimum value INR 580 Lakhs
\n\nin the role of prime contractor/ JV member in the last twelve years,
\n\n(from 2010-11 to 2021-22)
\n\n\n\n
Definition of Similar work: Similar works means Rehabilitation of Masonry/ Concrete Dam/ Barrage/ Port including underwater works.
\n\n\n\n
\n\n
Bidders who meet the minimum qualification criteria will be qualified only if their available bid capacity for construction work is equal to or more than the total bid value of the work. The available bid capacity will be calculated as under:
\n\nAssessed Available bid capacity = (A*N*1.15-B)
\n\nWhere,
\n\nA = Maximum value of civil engineering works executed in any one year during the last Twelve years (updated to the price level of the financial year 2021-22 at the rate of 5% per year), taking into account the completed as well as works in progress).
\n\nN = Number of years prescribed for completion of the works for which bids are invited (period up to 6 months to be taken as half-year and more than 6 months as one year).
\n\nB = Value, at the current price level, of existing commitments on on-going works to be completed during the period of completion of the works for which bids are invited.
\n\n\n\n
Note: the statements in Section IV showing the value of existing commitments of on-going works as well as the stipulated period of completion remaining for each of the works listed should be countersigned by the Engineer in charge, not below the rank of an Executive Engineer or equivalent.
\n\n\n\n
The Bidder must demonstrate that it will have suitably qualified (and in adequate numbers) minimum Key Personnel, as described in the Table below, that are required to perform the Contract.
\n\nThe Bidder shall provide details of the Key Personnel and such other Key Personnel that the Bidder considers appropriate, together with their academic qualifications and work experience. The Bidder shall complete the relevant Forms in Section IV, Bidding Forms.
\n\nThe Contractor shall require the Employers consent to substitute or replace the Key Personnel (reference the Particular Conditions of Contract 9.1).
\n\n| \n\t\t\t Item \n\n\t\t\tNo. \n\t\t\t | \n\t\t\t\n\t\t\t Position/specialization \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Relevant academic \n\n\t\t\tqualification \n\t\t\t | \n\t\t\t\n\t\t\t Minimum years of relevant work experience \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Contractor’s Representative / Construction Manager-1(One) \n\t\t\t | \n\t\t\t\n\t\t\t BE (Civil) \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Grouting Specialist-2 (two) \n\t\t\t | \n\t\t\t\n\t\t\t BE (Civil) \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Site Engineer -2 (two) \n\t\t\t | \n\t\t\t\n\t\t\t BE/Diploma (Civil) \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Site Engineer -1 (One) \n\t\t\t | \n\t\t\t\n\t\t\t BE (Electrical) \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Site Engineer -1 (one) \n\t\t\t | \n\t\t\t\n\t\t\t BE/Diploma (Electrical) \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Site Engineer -1 (one) \n\t\t\t | \n\t\t\t\n\t\t\t BE/Diploma (Mechanical) \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Quality Control Engineer-1(One) \n\t\t\t | \n\t\t\t\n\t\t\t BE (Civil) \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Surveyor- 2 (Two) \n\t\t\t | \n\t\t\t\n\t\t\t Diploma (Civil) \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t
| \n\t\t\t Suitable experts in the following specializations \n\t\t\t | \n\t\t|||
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Safety, Environment& Social Expert (Need Based) \n\t\t\t | \n\t\t\t\n\t\t\t BECivil/Graduate in Environment/health \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
\n\n
The Bidder must not have in his employment:
\n\n[i] the near relations (defined as first blood relations, and their spouses, of the bidder or the bidders spouse) of persons of the following Government Departments.
\n\n[ii] Without Government permission, any person who retired as gazetted officer within the last two years
\n\n\n\n
The Bidder must demonstrate that it will have access to the key Contractors equipment listed hereafter:
\n\n| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Equipment Type and Characteristics \n\t\t\t | \n\t\t\t\n\t\t\t Minimum Number required \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Concrete Batching and Mixing plant (25 m3 -30 m3/ hr capacity) \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Truck mounted Concrete Transit Mixer (2 m3 drum capacity) \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Pneumatic/needle Vibrators (40 mm dia) \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Tipper (7 – 8 T) \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Hydraulic Excavator (0.4 m3 bucket capacity) \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Hydraulic Excavator (1.0 m3 bucket capacity) \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Power roller (8-10 T) \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Vibratory Earth Rammer/ Tamper (3 H.P.) \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Water Tankers (5000 liters) \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t De-watering Pumps \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Total Station Equipment \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Full set of equipment for Quality Control Lab \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Full Set of equipment for diving and underwater u/s face racking & pointing \n\t\t\t | \n\t\t\t\n\t\t\t 2 Sets \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Full Set equipment for underwater u/s face grouting& gallery grouting \n\t\t\t | \n\t\t\t\n\t\t\t 4Sets \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Portable air compressor (300 cfm) \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Portable concrete mixers (10/7 cft or 7/5 cft) \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
2.0 : Cover-II shall contain a financial Bid.
\n\nThe Cover -I (Technical bid) will be opened first and thereafter Cover -II (financial bid) will be opened only for those bidders who qualifies in the technical bid. In case the lowest bidder fails to produce the original documents for entering into an agreement or the original documents submitted does not match with the uploaded documents or found false, then his bid will be treated as non-responsive bid apart from forfeiting the Bid Security paid through e-cash (in e-proc).
\n\n\n\n
3.0 General Notes :
\n\nFurther information about electronic tendering can be had from http://eproc.karnatak.gov.in/e-portal/lines.seam and can also be had from the undersigned during office hours Phone No 9448093069 E-mail ID: kbjnl_eedam@yahoo.in
\n\nSd/-
\n\nExecutive Engineer,
\n\nKBJNL, Dam. Division,
\n\nNarayanpur
\n\n\n\n
Copy Submitted for kind information to:
\n\nSoudha, Bengaluru
\n\n\n\n
Copy forwarded for information and necessary action to:
\n\n\n\n
\n\n
\n\n
\n\n
Executive Engineer,
\n\nKBJNL, Dam Division,
\n\nNarayanpur
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
The Bidder must demonstrate that it will have access to the key Contractors equipment as listed in the tender notification uploaded here in
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
KRISHNA BHAGYA JALA NIGAMA LIMITED
\n\n(A GOVERNMENT OF KARNATAKA UNDERTAKING)
\n\n| \n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Office of the \n\n\t\t\tExecutive Engineer, \n\n\t\t\tKBJNL, Dam Division, \n\n\t\t\tNarayanpur – 585214. \n\n\t\t\tTq: Hunasagi Dist: Yadgir \n\n\t\t\tEmail id: kbjnl_eedam@yahoo.in \n\t\t\t | \n\t\t
No: KBJNL/NCB/EE/DDN/DRIP-II/P-1/Call-3/TENDER/2022-23/597 Date:26.07.2022
\n\nTENDER NOTIFICATION
\n\n(Through e- Procurement only)
\n\nOn behalf of Managing Director, KBJNL, Bangalore, the Executive Engineer, KBJNL, Dam. Division, Narayanpur invites tender on ITEM Rate Tender basis on e-procurement portal for the following work from Eligible contractors.
\n\nThe two cover bid submission procedure shall be followed. The bidders are requested to submit their bids in two cover system including Bid Security/EMD in e-cash. The first cover (Technical Bid) should contain the documents as mentioned in Para. 1 below. The second cover shall contain the financial bid. The cover-I (Technical bid) will be opened first. Thereafter cover-II (financial bid) of only those bidders who have paid the requisite EMD and fulfill the conditions contained in Para.1 will be opened.
\n\nThe "contractor" herein means either an individual contractor or Firm. The blank tender documents can be obtained through website www.eproc.karnataka.gov.in.
\n\nThe Details of work put to tender is as follows:
\n\n\n\n
| \n\t\t\t Name of work \n\t\t\t | \n\t\t\t\n\t\t\t Estimated cost put | \n\t\t\t\n\t\t\t Bid Security | \n\t\t\t\n\t\t\t Stipulated period of \n\n\t\t\tcompletion \n\n\t\t\tIncluding monsoon \n\t\t\t | \n\t\t
| \n\t\t\t Treatment of the Masonry Dam for Block no 38 to 52 below MDDL RL 486.00 M including arresting observed leakages in Drainage gallery of Concrete over flow section of Narayanpur Dam (Package-I) under DRIP Phase-II (Indent No:21663 Call-3). \n\t\t\t | \n\t\t\t\n\t\t\t 2171.15 \n\t\t\t | \n\t\t\t\n\t\t\t 21.71 \n\t\t\t | \n\t\t\t\n\t\t\t 24 Months \n\t\t\t | \n\t\t
\n\n
The tenders arc through e-procurement portal only. All details pertaining to the tender can be obtained from the website www.eproc.karnataka.gov.in
\n\n\n\n
\n\n
II Calendar of Events
\n\n\n\n
| \n\t\t\t SL No. \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t Dates \n\t\t\t | \n\t\t
| \n\t\t\t a \n\t\t\t | \n\t\t\t\n\t\t\t The contractor can access to the e-tender document, i.e. the tender schedules, bid documents and other documents, in the web site htip://eproc.karnataka.gov.in on payment of transaction fee (nonrefundable) from \n\t\t\t | \n\t\t\t\n\t\t\t From 29-07-2022 to 02-09-20220 \n\n\t\t\tup to 5.00 PM \n\t\t\t | \n\t\t
| \n\t\t\t b \n\t\t\t | \n\t\t\t\n\t\t\t Last date & time for submission of tender quarries/ clarification \n\t\t\t | \n\t\t\t\n\t\t\t 04-08-2022 up to 5.00 PM \n\t\t\t | \n\t\t
| \n\t\t\t c \n\t\t\t | \n\t\t\t\n\t\t\t Pre Bid meeting will be held at o/o the Managing Director, KBJNL, PWD Office Annexe, IIIrd floor, KR Circle , Bangalore. \n\t\t\t | \n\t\t\t\n\t\t\t 08-08-2022 @ 11:00 AM \n\t\t\t | \n\t\t
| \n\t\t\t d \n\t\t\t | \n\t\t\t\n\t\t\t The last date for submission of completed tender documents (Cover-1 & Cover-2) through e-portal. \n\t\t\t | \n\t\t\t\n\t\t\t 02-09-2022 up to 5.00 PM \n\t\t\t | \n\t\t
| \n\t\t\t e \n\t\t\t | \n\t\t\t\n\t\t\t Date & time of opening of Technical Bid (Cover —I) at the O/o Executive Engineer, KBJNL, Dam Division, Narayanpur-585219 Tq:Hunasagi, Dist:Yadgir,Karnatakastate,India \n\t\t\t | \n\t\t\t\n\t\t\t 05-09-2022 @ 11.00 AM \n\t\t\t | \n\t\t
| \n\t\t\t f \n\t\t\t | \n\t\t\t\n\t\t\t Date of Opening of financial bid at the O/o. Executive Engineer, KBJNL,Dam Division, Narayanpur \n\t\t\t | \n\t\t\t\n\t\t\t 12-09-2022 @ 11.00 AM (Tentative) However, the technically qualified bidders will be intimated about the exact date of opening of financial bid after approval to the Technical bid from the competent authority \n\t\t\t | \n\t\t
\n\n
1.0 Cover I Technical Bid
\n\n\n\n
III Pre- Qualification Criteria
\n\nThe Bidder shall submit the following additional documents in its Bid:
\n\n\n\n
Achieved in at least two financial years a Minimum annual financial turnover of INR 2171.15 Lakhs (Equal to Tender Value), calculated as total certified payments received for contracts in progress and/or completed within the last Twelve financial years, (from 2010-11 to 2021-22) duly updating the financial turnover at 5% per annum (Amount put to tender*12*2/Tender Period)
\n\nSatisfactorily completed as a prime contractor/JV Member : (1) One contract of similar work of minimum value INR 1736.92 Lakhs or (2) Two contracts of similar work of minimum value INR 870.00 Lakhs or
\n\n(3) Three contracts of similar work of minimum value INR 580 Lakhs
\n\nin the role of prime contractor/ JV member in the last twelve years,
\n\n(from 2010-11 to 2021-22)
\n\n\n\n
Definition of Similar work: Similar works means Rehabilitation of Masonry/ Concrete Dam/ Barrage/ Port including underwater works.
\n\n\n\n
\n\n
Bidders who meet the minimum qualification criteria will be qualified only if their available bid capacity for construction work is equal to or more than the total bid value of the work. The available bid capacity will be calculated as under:
\n\nAssessed Available bid capacity = (A*N*1.15-B)
\n\nWhere,
\n\nA = Maximum value of civil engineering works executed in any one year during the last Twelve years (updated to the price level of the financial year 2021-22 at the rate of 5% per year), taking into account the completed as well as works in progress).
\n\nN = Number of years prescribed for completion of the works for which bids are invited (period up to 6 months to be taken as half-year and more than 6 months as one year).
\n\nB = Value, at the current price level, of existing commitments on on-going works to be completed during the period of completion of the works for which bids are invited.
\n\n\n\n
Note: the statements in Section IV showing the value of existing commitments of on-going works as well as the stipulated period of completion remaining for each of the works listed should be countersigned by the Engineer in charge, not below the rank of an Executive Engineer or equivalent.
\n\n\n\n
The Bidder must demonstrate that it will have suitably qualified (and in adequate numbers) minimum Key Personnel, as described in the Table below, that are required to perform the Contract.
\n\nThe Bidder shall provide details of the Key Personnel and such other Key Personnel that the Bidder considers appropriate, together with their academic qualifications and work experience. The Bidder shall complete the relevant Forms in Section IV, Bidding Forms.
\n\nThe Contractor shall require the Employers consent to substitute or replace the Key Personnel (reference the Particular Conditions of Contract 9.1).
\n\n| \n\t\t\t Item \n\n\t\t\tNo. \n\t\t\t | \n\t\t\t\n\t\t\t Position/specialization \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Relevant academic \n\n\t\t\tqualification \n\t\t\t | \n\t\t\t\n\t\t\t Minimum years of relevant work experience \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Contractor’s Representative / Construction Manager-1(One) \n\t\t\t | \n\t\t\t\n\t\t\t BE (Civil) \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Grouting Specialist-2 (two) \n\t\t\t | \n\t\t\t\n\t\t\t BE (Civil) \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Site Engineer -2 (two) \n\t\t\t | \n\t\t\t\n\t\t\t BE/Diploma (Civil) \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Site Engineer -1 (One) \n\t\t\t | \n\t\t\t\n\t\t\t BE (Electrical) \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Site Engineer -1 (one) \n\t\t\t | \n\t\t\t\n\t\t\t BE/Diploma (Electrical) \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Site Engineer -1 (one) \n\t\t\t | \n\t\t\t\n\t\t\t BE/Diploma (Mechanical) \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Quality Control Engineer-1(One) \n\t\t\t | \n\t\t\t\n\t\t\t BE (Civil) \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Surveyor- 2 (Two) \n\t\t\t | \n\t\t\t\n\t\t\t Diploma (Civil) \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t
| \n\t\t\t Suitable experts in the following specializations \n\t\t\t | \n\t\t|||
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Safety, Environment& Social Expert (Need Based) \n\t\t\t | \n\t\t\t\n\t\t\t BECivil/Graduate in Environment/health \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
\n\n
The Bidder must not have in his employment:
\n\n[i] the near relations (defined as first blood relations, and their spouses, of the bidder or the bidders spouse) of persons of the following Government Departments.
\n\n[ii] Without Government permission, any person who retired as gazetted officer within the last two years
\n\n\n\n
The Bidder must demonstrate that it will have access to the key Contractors equipment listed hereafter:
\n\n| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Equipment Type and Characteristics \n\t\t\t | \n\t\t\t\n\t\t\t Minimum Number required \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Concrete Batching and Mixing plant (25 m3 -30 m3/ hr capacity) \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Truck mounted Concrete Transit Mixer (2 m3 drum capacity) \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Pneumatic/needle Vibrators (40 mm dia) \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Tipper (7 – 8 T) \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Hydraulic Excavator (0.4 m3 bucket capacity) \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Hydraulic Excavator (1.0 m3 bucket capacity) \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Power roller (8-10 T) \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Vibratory Earth Rammer/ Tamper (3 H.P.) \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Water Tankers (5000 liters) \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t De-watering Pumps \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Total Station Equipment \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Full set of equipment for Quality Control Lab \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Full Set of equipment for diving and underwater u/s face racking & pointing \n\t\t\t | \n\t\t\t\n\t\t\t 2 Sets \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Full Set equipment for underwater u/s face grouting& gallery grouting \n\t\t\t | \n\t\t\t\n\t\t\t 4Sets \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Portable air compressor (300 cfm) \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Portable concrete mixers (10/7 cft or 7/5 cft) \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
2.0 : Cover-II shall contain a financial Bid.
\n\nThe Cover -I (Technical bid) will be opened first and thereafter Cover -II (financial bid) will be opened only for those bidders who qualifies in the technical bid. In case the lowest bidder fails to produce the original documents for entering into an agreement or the original documents submitted does not match with the uploaded documents or found false, then his bid will be treated as non-responsive bid apart from forfeiting the Bid Security paid through e-cash (in e-proc).
\n\n\n\n
3.0 General Notes :
\n\nFurther information about electronic tendering can be had from http://eproc.karnatak.gov.in/e-portal/lines.seam and can also be had from the undersigned during office hours Phone No 9448093069 E-mail ID: kbjnl_eedam@yahoo.in
\n\nSd/-
\n\nExecutive Engineer,
\n\nKBJNL, Dam. Division,
\n\nNarayanpur
\n\n\n\n
Copy Submitted for kind information to:
\n\nSoudha, Bengaluru
\n\n\n\n
Copy forwarded for information and necessary action to:
\n\n\n\n
\n\n
\n\n
\n\n
Executive Engineer,
\n\nKBJNL, Dam Division,
\n\nNarayanpur
\n\n\n\n
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\n\n
\n\n
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\n\n
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\n\n
\n\n
\n\n
\n\n
\n\n
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"},{"id":"OP00319874","notice_type":"Request for Expression of Interest","noticedate":"01-Nov-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2025-01-19T00:00:00Z","submission_deadline_time":"14:00","project_ctry_name":"Iraq","project_id":"P155732","project_name":"Emergency Operation for Development","bid_reference_no":"EODP-AF-MOT/C3","bid_description":"Supervision services for Completion and Rehabilitation of Baghdad-Baiji Line","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Baghdad","contact_ctry_name":"Iraq","contact_email":"fadhilmohsen@yahoo.com","contact_name":"Fadhil Abbas Mohsin","contact_organization":"Ministry of Transportation","contact_phone_no":"009647802122321","submission_date":"2024-11-01T00:00:00Z","notice_text":"
Request for Expressions of Interest
\n\n(Firms selection)
\n\nConsultancy Services for the Supervision of Completion and Rehabilitation of Baghdad-Baiji Railway Line
\n\nCountry Republic of Iraq
\n\nEmployer Iraqi Republic Railway Company (IRR)
\n\nProject Emergency Operation for Development Project-Additional Financing
\n\n(EODP-AF) / P 161515
\n\nLoan No.: 87930-IQ
\n\nAssignment Title Consultancy Services for the Supervision of Completion and
\n\nRehabilitation of Baghdad-Baiji Railway Line
\n\nReference No. EODP-AF-MOT/C3
\n\nThe Republic of Iraq has received financing from the World Bank toward the cost of the Emergency Operation for Development Project-Additional Financing (EODP-AF)/ P 161515 and intends to apply part of the proceeds toward Consulting Services.
\n\nThe consulting services (“the Services”) include reviewing the Design and Supervision of the Implementation of Completion and Rehabilitation of Baghdad-Baiji Railway line. The Implementation of Completion and Rehabilitation of Baghdad-Baiji Railway line contract includes the design services and completion of permanent way and rehabilitation of existing track for Taji-Baiji railway aiming towards its rehabilitation and converting it to modern UIC 60 standard gauge railway track. The existing line is deteriorated and in severely bad condition thus operating under slow order rides. The partially constructed railway embankment for the line-doubling purpose generally requires some earthwork embankment repairs and compensations, sub-ballast layer construction, track welding and track/switches laying and installation. It is foreseen that the duration of design services and construction will last for 24 months and cover approximately 200 km of railway line. The estimated minimum Level of efforts will be 180 Man.Month. The overall period of the assignment expected to be 48 months (24 months for Implementation Supervision and 24 months for the Supervision of the Defects Notification Period). The expected date for starting the assignment is March-April 2025.
\n\nThe detailed Terms of Reference (TOR) for the assignment: are attached to this request for expressions of interest.
\n\nThe Iraq Republic Railway Co. now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are:
\n\nKey Experts will not be evaluated at the shortlisting stage.
\n\nThe attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” September 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
\n\nConsultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\nA Consultant will be selected in accordance with the Quality and Cost Based Selection (QCBS) method set out in the Procurement Regulations.
\n\nFurther information can be obtained at the address below during office hours 09:00 to 14:00 Baghdad time.
\n\nExpressions of interest must be delivered in a written form in person, by mail, or by e-mail to the address below by Wednesday 20 November 2024.
\n\nAttention: Mr. Fadhil Abbas Mohsin
\n\nPosition: Project Management Team Member
\n\nAddress: Baghdad Railway Central Station Building, Damascus Square, 2nd floor, Project
\n\nManagement Team (PMT) office
\n\nCity: Baghdad
\n\nCountry: Republic of Iraq
\n\nMobile: +964 780 212 2321
\n\ne-mai: world-bank@scr.gov.iq
\n\n\n\n
\n\n
Consultancy Services for the Supervision of Completion and Rehabilitation of Baghdad-Baiji Railway Line
\n\nTerms of Reference
\n\n1- Background
\n\nThe railway transport system in Iraq is managed and operated by the Iraqi Republic Railways (IRR), a government-owned corporation coordinated by the Ministry of Transportation (MoT). The total length of the network is 2,272 km of standard gauge track (1,435 mm) and consists of the following main lines:
\n\nThe signaling system (automatic and semi-automatic block), installed between 1975 and 1985, is currently out of service on the entire network. The railway communications, based on sound cables running along railway lines to ensure the connectivity among railway stations and between railway stations and the dispatch to control the movement of the trains and safety, are presently damaged and out of service. The VHF (Very High Frequency, a two-way radio on a broadcast range of 30-300 MHz, based on the designations established by the International Telecommunication Union (ITU)). communication system has been provided for communication between locomotives and the stations, and between the neighboring stations.
\n\nThe overall state of the railway system is poor, the track bed is seriously hardened, the locomotive equipment is aged, and there is a lack of dedicated railway power supply system, communication network and signal control system. At present, passenger and freight trains are in operation on the South Line Railway, but the running speed is low, the number of trains is law, and the transportation capacity is poor.
\n\nDue to historical factors and disrepair, the Iraq railway system has suffered severe damage, resulting in a significantly weakened capacity for railway transportation. It becomes imperative to undertake modernization, upgrading, and transformation of the existing railway system. In the context of the transformation of the railway transportation system in Iraq, the priority is the modernization of the North-South Corridor. The main objective of the modernization of the North-South Corridor is to provide a continuous railway connectivity between the new port of Al Faw and the border with Turkey. It means not only the modernization of the existing lines, but also the construction of two missing links:
\n\nIn this way, the railway network of Iraq will be connected via Turkey with the European railway network.
\n\nIn this context, the modernization of the North-South Corridor shall include:
\n\nThe present Terms of Reference (ToR) addresses the supervision services for the completion and rehabilitation across the 214 km of the North Line from Baghdad to Baiji, more precisely between the Taji station (km 19+855) to the Baiji station (km 214+120). Within these two stations, only Track 1 is operational (at very low speeds), while as for the Track 2, on some ~140 km, construction works started in the period 2000-2003, reaching mostly the level of the earthworks/embankment, where different sections of this embankment reached different level of completion, mostly up to the Sub-Ballast level, while some sections also had a track structure laid (some with, some without ballast layer), missing thermit welding. For this reason, effectively the expected works to be supervised include:
\n\nBoth sections are to be rehabilitated/completed to the modern UIC60 rail track, according to the latest international standards.
\n\n2- Current Condition and Scope of Works
\n\nThe Scope of Works (SoW) includes the supervision of all the works that need to be performed within the Project “Completion and rehabilitation of Baghdad-Baiji railway line”.
\n\nThe Project “Completion and rehabilitation of Baghdad-Baiji railway line”, includes the design services and completion of permanent way and rehabilitation of existing track for Taji-Baiji railway aiming towards its rehabilitation and converting it to modern UIC60 standard gauge railway track. The existing line is deteriorated and in severely bad condition, thus operating under slow orders. The partially constructed railway embankment for the line-doubling purpose (Track 2) generally requires some earthwork embankment repairs and compensations, sub-ballast layer construction, track welding and track/switches laying and installation. It is foreseen that the duration of design services and construction will last for 18 months and cover approximately 200 km of the railway line, based on a design-build contract.
\n\nThis is currently a single-track line. The only currently operational Track 1 is seriously affected by the war and operates trains with limited speed (40-60 km/h, at places down to 10 km/h), having an axle load of 18 t.
\n\nIn the period 2000-2003, based on the Design prepared by the University of Mustansriyah, at the Lefthand side of the existing Track 1, in a direction towards Baiji, an embankment for the Track 2 was partially constructed, as well as all the civil works (engineering structures), such as bridges, culverts, etc., except for two bridges (having a span of approximately 25 m) in the Abasiya-Emamdour section, and one box-culvert in the Balad-Ishaki section (bridges are not within the scope of works, while the one culvert is within the scope of works). Unfortunately, no digital version of this design exists, and only some scarce pieces of hard copy design drawings have been collected by IRR, but cannot be considered as a full design set, nor thus relied upon.
\n\nImportant thing to stress about the completed parts of the Track 2 is that they have not been performed on the entire 200 km, from Taiji to Baiji, but only on the sections Taji (via Michahda, Dijail and Balad) to Ishaki and Emamdour (via Tikrit and Qalat) to Baiji, totaling approximately 140 km. Therefore, at the in-between sections (Ishaki (via Samara and Abasiya) to Emamdour), of the rough length of 60 km, Track 2 has not been constructed (nor it should be, i.e. it does not fall within the scope of works), i.e. on the section Ishaki (via Samara and Abasiya) to Emamdour. Instead, the rehabilitation of the existing/operational Track 1, at this section, is included in the scope of works.
\n\nAnother important thing to state about the constructed embankment and structures on the Track 2 is that they were constructed for the design loading of 25 t.
\n\nFinally, as for Track 2 is concerned, it is also important to state that, beside the fact that the different sections of this embankment are at different level of completion, mostly up to the
\nsub-ballast level, some sections have also a track structure laid (some with, and some without ballast layer), missing thermit welding. Since the Track 2 embankment has been constructed more than 20 years ago, it should be assumed that it has deteriorated accordingly (due to weathering and movement of vehicles), and that it therefore requires the following actions:
As for the Track 1, as stated above, as no Track 2 will exist from Ishaki to Emamdour (approximately 60 km), the existing Track 1 will have to be rehabilitated to the design requirements of speeds of 160 km/h for passenger trains and 120 km/h for freight trains, and traffic axle loading of 25 t, including UIC60 rails, prestressed concrete sleepers and elastic fastenings.
\n\nIn the light of the above, in summary, the scope of works for the Project “Completion and rehabilitation of Baghdad-Baiji railway line”, which needs to be supervised under this ToR, includes the following distinctive groups of activities:
\n\n3- Objective of the Consultancy Services
\n\nThe objective of the consultancy services is to assist IRR (the Employer) in the implementation of the design-build works contract for the Project “Completion and rehabilitation of Baghdad-Baiji railway line” by providing professional construction and environmental supervision services to ensure that all the design, testing and construction activities are carried out in a timely manner, environmental, social, health and safety compliant, and with quality up to the satisfaction of the Employer.
\n\nThe targets of the activities of the Supervision Consultant are to achieve the following:
\n\n4- Scope of Services
\n\nThe Supervision Consultant will perform the role of Engineer (as defined by the FIDIC (International Federation of Consulting Engineers) Conditions of Contract for Plant and Design-Build for Electrical and Mechanical Plant and for Building and Engineering Works Designed by the Contractor (“Yellow book”), Second edition 2017, reprinted 2022 with amendments) within the specified guidelines and administer the works contract to implement the works, acting as the Project Manager for fulfilling the responsibilities included in this ToR.
\n\nTaking due regard of all relevant circumstances, the Supervision Consultant shall perform his duties or act:
\n\nWherever appropriate and not in conflict with the works contract, the Consultant shall exercise every reasonable care to protect the interests of the Employer.
\n\nThe Engineer shall at all times take necessary measures and provide appropriate advice to the PMU to enable the contract to be completed in timely and cost-effective manner, in conformity with the contract conditions and specifications. The Supervision Consultant and the Contractor shall arrange for the PMU and the WB the opportunity to inspect the works and related documentation.
\n\nThe Supervision Consultant shall ensure that the works are carried out in accordance with the provisions of the works contract and with professional skill and care for the orderly progress and satisfactory completion of the contract. As the dedicated Project Manager, the Supervision Consultant’s role will include monitoring of and reporting on the Contractor’s progress. This role will require detailed assessment of physical and financial aspects of project delivery in the form of assessment of Contractor’s progress of works, but also have sufficient focus on completion based on interpretation of results and forward-looking to (i) understand program implications of the current situation at any point in time and (ii) allow informed challenges of the Contractor’s proposed action plans.
\n\nThe scope of consultancy services includes a series of activities for covering the following major elements:
\n\nThis ToR include Tasks A, B, and C which the Project Manager will implement concurrently, through dedicated team of key and non-key experts and support staff.
\n\nA- Task A: Technical Supervision of the Implementation of the Works Contract
\n\nThe Supervision Consultant shall perform its duties as Project Manager for all components and all phases of execution of the works contract under the Project “Completion and rehabilitation of Baghdad-Baiji railway line”, comprising design, execution, testing, commissioning, handing over. The Supervision Consultant shall allocate the necessary resources to perform its duties, taking into consideration that it will be in charge with the review and approval of the following documents elaborated by the Contractor, in accordance with the provisions of the signed contract with the Employer:
\n\nThe Supervision Consultant shall take into consideration that the review and approval of the documents presented above is an iterative process, it may be organized by sections to tailor the organization of works adopted by the Contractor, and many of the above reports are submitted weekly or monthly as the implementation of the works contract advances. In this context, the Supervision Consultant shall allocate sufficient resources for several teams working in parallel and a coordinating team for supervising the synchronized implementation of activities for the entire works contract. The various teams of the Supervision Consultant shall be in charge with daily supervision of the works contract according to its obligation as Project Manager, including but not limited to the following activities:
\n\nB- Task B: Supervision of the Implementation of the ESMP
\n\nThe Project Manager shall review and approve the Contractor’s Environmental, Social and Health and Safety (ESHS) management plans in accordance with the requirements of the works contract. The documents to be reviewed and approved by the Consultants include, but are not limited to:
\n\nThe Project Manager shall supervise the implementation of the approved construction ESHS management plans during the entire duration of the execution of the works contract:
\n\nC- Task C: Deployment of Risk-Based Project Management Approach
\n\nThe Employer will work with all stakeholders to establish an Implementation Completion Plan (ICP) at the start of the contract implementation to deploy an informed management of the works contract and, on a continual basis, improve confidence of contract delivery to plan. This intention will involve development of a fully resource-loaded program-to-completion, supporting resource schedule and risk register, and interface management plans by the Project Manager.
\n\nThe Project Manager will develop the ICP using the Work Program and Organization developed by the Contractor. The ICP will cover all project activities, including design, development, implementation, the necessary planning for system testing, and commissioning, and the requirements for interface management.
\n\nThe ICP will also consider activities to be developed by all parties involved in the works and the impact of external factors (e.g., custom authority, permits issues by central and local authorities, unexpected events during works, etc.). The ICP will enable the resulting project S-curve to be fully understood, and any delays and recovery actions explained in terms of impact on the contracted goals.
\n\nThe Project Manager shall review and approve the Work Program and Organization submitted by the Contractor and shall monitor permanently the progress in the execution of the work program provided in electronic format (Primavera 6 native XER files or equivalent depending on the available software) by the Contractor monthly, or at shorter intervals where the situation requires so.
\n\nThe Project Manager will use the ICP as its own internal benchmark and guide to review and, where merited, approve the Work Program and Organization submitted by the contractor and shall continue to monitor progress of the project using the ICP to advise the Employer on the following:
\n\nThe Project Manager shall develop a suitable project implementation health warning system which could be in the form of red, amber and green performance zones. This system would be expected to take account of all the resources, interfaces and other enabling arrangements required for successful delivery, to ensure that the Employer is not exposed to a risk of creeping failure.
\n\nAs a result, the project implementation health warning system will enable the Project Manager and the Employer to:
\n\nThe Project Manager shall use the ICP and the risk Register to realign the contractual relationship with the supply chain and shall put in place an early warning mechanism of potential risks. The IPC and the risk register shall be used to enable the analysis of the status of the works contract, based on the S-curve, which will need to illustrate the impact of the corrective actions on the contractual outputs. The Project Manager will use the IPC and risk register, among others, to ensure the works contract is completed on time and within budget.
\n\nThe Project Manager shall allocate dedicated resources exclusively for the risk-based project management, separated from the team used for the daily monitoring of progress of works. The Project Manager shall provide evidence that the team allocated for the management of the works contract holds adequate skills and experience and is well dimensioned to successfully manage the works contract to completion.
\n\nThe Project Manager shall organize monthly meetings between the teams of senior decisions makers from the Employer, Contractor, and its staff, working as a single team to better understand the challenges and to address any identified risk for the implementation of the works contract.
\n\n5- Required Expertise
\n\nThe purpose of the consultancy services is to ensure the presence of the full-time representative of the Employer on site(s) to inspect co-ordinate and monitor all aspects of the work during the construction of the works, and liaise with the contractor, PMU and other agencies as appropriate to the work. To provide these services, the Consultant will, for the duration of the entire assignment activities, assemble a team of engineers and specialists who are experienced in the design, implementation and supervision of railway lines facilities. In particular, the Consultant's staff will have extensive expertise supervising civil, structural, mechanical, electrical, process, instrumental & telemetry, and all other appurtenant works constructed by contractors of international caliber in the field of rehabilitation of railway lines.
\n\nThe Supervision Consultant shall provide the requested expertise organized on the following layers:
\n\n\n\n
It is expected that the proposed team would provide expertise/experience in at least the following disciplines:
\n\nDesign Phase: 6 Months
\n\nImplementation Phase 18 Months
\n\nDefects Liability Phase (DNP) 24 Months
\n\nTotal Man-Month (Field & Office) 180 Man-Month
\n\nTotal Man-Month (Field) 177.25 Man-Month
\n\nTotal Man-Month (Office) 2.75 Man-Month
\n\n| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Expert position \n\t\t\t | \n\t\t\t\n\t\t\t Phase \n\t\t\t | \n\t\t\t\n\t\t\t Place \n\t\t\t | \n\t\t\t\n\t\t\t Man Month \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\n\t\t\tMan Month \n\t\t\t | \n\t\t\t\n\t\t\t Qualification and Education \n\t\t\t | \n\t\t|
| \n\t\t\t Field \n\t\t\t | \n\t\t\t\n\t\t\t Office \n\t\t\t | \n\t\t||||||
| \n\t\t\t Key Experts \n\t\t\t | \n\t\t|||||||
| \n\t\t\t KE1 \n\t\t\t | \n\t\t\t\n\t\t\t Project Resident Manager (PRM) \n\t\t\t | \n\t\t\t\n\t\t\t Design \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t Civil Engineer with 20 years international experience in construction supervision of Railway Design and construction and 7 years in the same working position for the FIDIC Yellow Book (alternatively, at least 4 FIDIC Yellow Book contracts of similar scope and in the equivalent role within the past 10 years). \n\n\t\t\tMinimum Education MSc degree in Civil Engineering \n\t\t\t | \n\t\t
| \n\t\t\t Works \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t||||
| \n\t\t\t DNP \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t||||
| \n\t\t\t KE2 \n\t\t\t | \n\t\t\t\n\t\t\t Superstructure Design Expert \n\t\t\t | \n\t\t\t\n\t\t\t Design \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Civil Engineer with 15 years international experience in construction supervision of Railway construction \n\n\t\t\tMinimum Education MSc degree in Civil Engineering (superstructure Design) \n\t\t\t | \n\t\t
| \n\t\t\t Works \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t||||
| \n\t\t\t DNP \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t||||
| \n\t\t\t KE3 \n\t\t\t | \n\t\t\t\n\t\t\t Contract and Claim Expert \n\t\t\t | \n\t\t\t\n\t\t\t Design \n\t\t\t | \n\t\t\t\n\t\t\t 0.25 \n\t\t\t | \n\t\t\t\n\t\t\t 0.25 \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Engineer with 15 years international experience in Contracts Management \n\n\t\t\tMinimum Education MSc degree in Engineering \n\t\t\t | \n\t\t
| \n\t\t\t Works \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t||||
| \n\t\t\t DNP \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t||||
| \n\t\t\t KE4 \n\t\t\t | \n\t\t\t\n\t\t\t Program Manager \n\t\t\t | \n\t\t\t\n\t\t\t Design \n\t\t\t | \n\t\t\t\n\t\t\t 0.25 \n\t\t\t | \n\t\t\t\n\t\t\t 0.25 \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Engineer with 15 years international experience in Project Management \n\n\t\t\tMinimum Education MSc degree in Project Management \n\t\t\t | \n\t\t
| \n\t\t\t Works \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t||||
| \n\t\t\t DNP \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t||||
| \n\t\t\t KE5 \n\t\t\t | \n\t\t\t\n\t\t\t Trackwork Lead \n\t\t\t | \n\t\t\t\n\t\t\t Design \n\t\t\t | \n\t\t\t\n\t\t\t 0.25 \n\t\t\t | \n\t\t\t\n\t\t\t 0.25 \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Civil Engineer with 15 years international experience in construction supervision of Railway Design and construction \n\n\t\t\tMinimum Education MSc degree in Civil Engineering \n\t\t\t | \n\t\t
| \n\t\t\t Works \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t||||
| \n\t\t\t DNP \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t||||
| \n\t\t\t Non-key Experts \n\t\t\t | \n\t\t|||||||
| \n\t\t\t NKE1 \n\t\t\t | \n\t\t\t\n\t\t\t Geotechnical Engineer \n\t\t\t | \n\t\t\t\n\t\t\t Design \n\t\t\t | \n\t\t\t\n\t\t\t 0.25 \n\t\t\t | \n\t\t\t\n\t\t\t 0.25 \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t\t\n\t\t\t 6.5 \n\t\t\t | \n\t\t\t\n\t\t\t Civil Engineer with 10 years’ experience in construction supervision of Railway construction \n\n\t\t\tMinimum Education BSc degree in Civil Engineering (Geotechnical) \n\t\t\t | \n\t\t
| \n\t\t\t Works \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t||||
| \n\t\t\t DNP \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t||||
| \n\t\t\t NKE2 \n\t\t\t | \n\t\t\t\n\t\t\t Structural Engineer \n\t\t\t | \n\t\t\t\n\t\t\t Design \n\t\t\t | \n\t\t\t\n\t\t\t 0.25 \n\t\t\t | \n\t\t\t\n\t\t\t 0.25 \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Civil Engineer with 10 years’ experience in construction supervision of Railway construction \n\n\t\t\tMinimum Education BSc degree in Civil Engineering \n\t\t\t | \n\t\t
| \n\t\t\t Works \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t||||
| \n\t\t\t DNP \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t||||
| \n\t\t\t NKE2 \n\t\t\t | \n\t\t\t\n\t\t\t Resident Engineer (3 posts) \n\t\t\t | \n\t\t\t\n\t\t\t Design \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 54 \n\t\t\t | \n\t\t\t\n\t\t\t Civil Engineer with 10 years’ experience in construction supervision of Railway construction \n\n\t\t\tMinimum Education BSc degree in Civil Engineering \n\t\t\t | \n\t\t
| \n\t\t\t Works \n\t\t\t | \n\t\t\t\n\t\t\t 54 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 54 \n\t\t\t | \n\t\t||||
| \n\t\t\t DNP \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t||||
| \n\t\t\t NKE4 \n\t\t\t | \n\t\t\t\n\t\t\t Civil Works Engineer \n\t\t\t | \n\t\t\t\n\t\t\t Design \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Civil Engineer with 10 years’ experience in construction supervision \n\n\t\t\tMinimum Education BSc degree in Civil Engineering \n\t\t\t | \n\t\t
| \n\t\t\t Works \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t||||
| \n\t\t\t DNP \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t||||
| \n\t\t\t NKE5 \n\t\t\t | \n\t\t\t\n\t\t\t Quantity Surveyor \n\t\t\t | \n\t\t\t\n\t\t\t Design \n\t\t\t | \n\t\t\t\n\t\t\t 0.25 \n\t\t\t | \n\t\t\t\n\t\t\t 0.25 \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t\t\n\t\t\t 5.5 \n\t\t\t | \n\t\t\t\n\t\t\t Civil Engineer with 10 years’ experience in Quantity Surveying \n\n\t\t\tMinimum Education BSc degree in Civil Engineering \n\t\t\t | \n\t\t
| \n\t\t\t Works \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t||||
| \n\t\t\t DNP \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t||||
| \n\t\t\t NKE6 \n\t\t\t | \n\t\t\t\n\t\t\t Surveyor \n\t\t\t | \n\t\t\t\n\t\t\t Design \n\t\t\t | \n\t\t\t\n\t\t\t 0.25 \n\t\t\t | \n\t\t\t\n\t\t\t 0.25 \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t\t\n\t\t\t 14.5 \n\t\t\t | \n\t\t\t\n\t\t\t Civil Engineer with 15 years’ experience in Surveying \n\n\t\t\tMinimum Education BSc degree in Surveying Engineering \n\t\t\t | \n\t\t
| \n\t\t\t Works \n\t\t\t | \n\t\t\t\n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 14 \n\t\t\t | \n\t\t||||
| \n\t\t\t DNP \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t||||
| \n\t\t\t NKE7 \n\t\t\t | \n\t\t\t\n\t\t\t Rail Operations Expert (Construction logistics) \n\t\t\t | \n\t\t\t\n\t\t\t Design \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Civil Engineer with 10 years’ experience in Railway construction. \n\n\t\t\tMinimum Education BSc degree in Civil Engineering \n\t\t\t | \n\t\t
| \n\t\t\t Works \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t||||
| \n\t\t\t DNP \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t||||
| \n\t\t\t NKE8 \n\t\t\t | \n\t\t\t\n\t\t\t Testing and Commissioning Expert \n\t\t\t | \n\t\t\t\n\t\t\t Design \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 6.5 \n\t\t\t | \n\t\t\t\n\t\t\t Civil Engineer with 10 years’ experience in Railway construction. \n\n\t\t\tMinimum Education BSc degree in Civil Engineering \n\t\t\t | \n\t\t
| \n\t\t\t Works \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t||||
| \n\t\t\t DNP \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0.5 \n\t\t\t | \n\t\t||||
| \n\t\t\t NKE9 \n\t\t\t | \n\t\t\t\n\t\t\t Environmental Specialist \n\t\t\t | \n\t\t\t\n\t\t\t Design \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Environment Engineer with 10 years’ experience \n\n\t\t\tMinimum Education BSc Degree in Environmental Engineering \n\t\t\t | \n\t\t
| \n\t\t\t Works \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t||||
| \n\t\t\t DNP \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t||||
| \n\t\t\t NKE10 \n\t\t\t | \n\t\t\t\n\t\t\t Occupational Health and Safety Specialist \n\t\t\t | \n\t\t\t\n\t\t\t Design \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Specialist with 10 years’ experience \n\n\t\t\tMinimum Education BSc Degree in related field \n\t\t\t | \n\t\t
| \n\t\t\t Works \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t||||
| \n\t\t\t DNP \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t||||
| \n\t\t\t NKE11 \n\t\t\t | \n\t\t\t\n\t\t\t Social specialist \n\t\t\t | \n\t\t\t\n\t\t\t Design \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Specialist with 10 years’ experience \n\n\t\t\tMinimum Education BSc Degree in related field \n\t\t\t | \n\t\t
| \n\t\t\t Works \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t||||
| \n\t\t\t DNP \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t||||
| \n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t Design \n\t\t\t | \n\t\t\t\n\t\t\t 2.75 \n\t\t\t | \n\t\t\t\n\t\t\t 2.75 \n\t\t\t | \n\t\t\t\n\t\t\t 5.5 \n\t\t\t | \n\t\t\t\n\t\t\t 180 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t Works \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 171 \n\t\t\t | \n\t\t\t\n\t\t\t 171 \n\t\t\t | \n\t\t||||
| \n\t\t\t DNP \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 4.5 \n\t\t\t | \n\t\t\t\n\t\t\t 4.5 \n\t\t\t | \n\t\t
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In addition to the required team of Key and Non-key Experts, the Supervision Consultant shall include in its team the necessary support staff to ensure proper execution of the tasks. Support staff shall provide satisfactory evidence of at least 3 years of experience in their field of expertise. The mobilization of support staff experts shall take place when and as necessary to ensure proper implementation of the works contract. It is expected that these will be required during important stages of the works (i.e., on-site tests, integration/conformity tests, etc.) or during heavy workload periods (e.g., simultaneous works in different sites) and could cover track work inspectors, civil works inspectors, structural inspectors, material inspectors, testing and commissioning staff, environmental associates, social associates, etc. Administrative and additional staff is also accounted as support staff.
\n\nThe team of the Supervision Consultant must include staff able to read/interpret data/documents in Arabic for facilitating the execution of tasks (e.g. carrying out the assignment, discussions with the stakeholders, and summarizing any data/document that has been provided in Arabic).
\n\n6- Reporting
\n\nThe Supervision Consultant is required to deliver the following reports. All reports will be submitted in English in 3 hard copies to the Client and in electronic form as PDF files through an appropriate large file transfer application. All reports will be accompanied with the Executive Summary in Arabic. In addition, an open format ready for editing will be submitted. One electronic copy of each report
\n\nA- Inception Report
\n\nThe Inception Report shall be submitted within three weeks of the commencement of services. The report will provide a management overview of the development of the assignment, as perceived by the Project Manager, and will address organizational and technical aspects of the contract to be supervised, including any foreseen problems, along with the proposals for rectifying the problems, a schedule of staffing, and a list of key events. It shall also contain ICP to deploy an informed management of the works contract. The Client and the will respond within a week period and the Supervision Consultant will be required to submit the final version within the following week.
\n\nThe Supervision Consultant shall review Detailed Design set of documents (including all analyses performed by the Contractor in order to establish the precise knowledge of the current situation, including all necessary surveys, investigations and testing) and submit the relevant report within 21 days upon its submission by the Contractor. This report shall include results of the review and identification of any non-compliance likely to cause material deficiency and/or delay, or other adverse consequences compromising the safety, serviceability and economy of the design based on the guidelines provided in the Employer’s Requirements of the bidding document.
\n\nReport will contain specific determination regarding the content and quality of the submission, i.e. “no comments” or “minor comments” which do not require resubmission or “specific comments” where the design is not in accordance with the applicable procedure and code requirements or deviating any legal and technical regulations. With such specific comments, the Supervision Consultant shall ensure that the Contractor resubmits the revised duly complied Detailed Design for further review within agreed time frames. The Supervision Consultant shall ensure that the concerned design review team of consultant work jointly with the Contractor to address comments on the design, minimize rework potential and reduce the cycle of comments from consultant to the Contractor during finalization of detailed design. The Supervision Consultant shall ensure that changes are proposed wherever the Contractor’s design violates the pertinent codes, procedures and requirements described in the Employer’s Requirements, however, margin for discretion of design shall be provided to the Contractor and extent of changes shall not cause to absolve the Contractor from the responsibility of design or provide grounds of claim to the Contractor due to the changes suggested above and beyond the Employer’s Requirements.
\n\n​​​​​​​B- Monthly Progress Reports
\n\nThe Supervision Consultant shall prepare progress reports every month for the duration of the works. These should reach the Employer not later than 10 days after the end of the month being reported on.
\n\nThe format and the content of the monthly progress reports shall be as agreed with the Employer. The report will include, but not be limited to the following:
\n\nD- Works Completion Report
\n\nWorks Completion Report shall be prepared at the completion of works, and shall include the following essential information:
\n\nE- Defect Notification Period Reports
\n\nThe Supervision Consultant shall submit reports showing events and activities for the previous reporting period during DNP within 10 days after each inspection. It shall include the following essential information:
\n\nFinal DNP report will be submitted within 15 days after the expiration of the DNP.
\n\n​​​​​​​​​​​​​​F- Specific Reports
\n\nThese are special reports which are not scheduled, but which may be called for in response to major or unforeseen circumstances which may arise during the implementation services, and which may require immediate action by the Employer, or third parties, on important technical findings or the future of the works contract. The Consultant shall prepare such reports on his own initiative or at the request of the Employer or the World Bank. Such reports shall be deemed to be part of subsequent monthly progress report and shall be included therein.
\n\n​​​​​​​​​​​​​​G- Final Construction and Performance Report
\n\nThe Final Construction Report shall be submitted not later than one month after the completion of construction works (i.e. issuance of Taking Over Certificate). The report should enable the Employer to know the type, quality and quantity of materials used and all the information which, together with the as-built drawings and specifications and maintenance manuals, will help the IRR in maintenance of the railway line.
\n\nThe report shall also include a summary of principal difficulties encountered during construction and means employed to overcome them, changes (if any) made in the original design, modifications to specifications and conditions of contract, all variation orders, assessment of contractor’s claims, utilization of provisional sums, price variation and physical contingency sums, cumulative monthly payments to the Contractor, by date and number of payment certificate and break down into foreign and local currencies and including a similar payment schedule for supervision services. The details of the overall contract costs (construction and supervision) with justification for any significant differences with the original shall be given in the final report. All necessary approvals by the Employer shall be attached.
\n\nUpon issuance of the Performance Certificate and the final payment certificate, the Supervision Consultant shall prepare the Project Performance Report within 30 days of issuance of Performance Certificat
\n\n7- Implementation Arrangements
\n\nA- General
\n\nThe services will be executed entirely in Iraq. The Supervision Consultant (Project Manager) will report to the Employer’s Representative. The Supervision Consultant will have access to all available documentation which might be of interest to the execution of the works contract.
\n\nThe working language of the Supervision Consultant will be the English language, and all reports will be written in English. While most of Employer’s officers in charge with these services and works contract have a good command of the English language, some of the documents to be used by the Supervision Consultant are written in Arabic and, in limited cases, Arabic might have to be used for some communications. The Supervision Consultant shall include in its team support staff to help on these matters.
\n\nThe Supervision Consultant shall participate in the semi-annual project supervision missions, which may take place in Iraq or in neighboring countries, upon the request of the Client or the World Bank.
\n\n​​​​​​​B- Commencement and duration
\n\nIt is expected that the Project Manager will commence its services at the signature of the works contract which is foreseen in First quarter of 2025. Duration of the services comprises of supervision services and post-construction services during the DNP. The duration of execution of works contracts is estimated at 24 months comprising of 6 months design period and 18 months for the implementation of works. DNP for works contract is 24 months.
\n\n​​​​​​​C- Services Provided by the Client
\n\nThe Client will support the Consultant in provision of its services with the following:
\n\nREQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES -– FIRMS SELECTION)
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COUNTRY: Rwanda
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NAME OF PROJECT: Commercialization and De-risking for Agricultural
\n\nTransformation (CDAT) Project
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Credit A No: 7084-RW, Credit B No: 7085-RW and Grant No: E017-RW
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Assignment Title: Hiring a Consultancy firm for detailed design study of Base-Kiryango-Nyirakiyange marshlands.
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\n\nReference No: RW-RAB-356362-CS-QCBS
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The Government of Rwanda has received financing from the International Development Association (IDA) toward the cost of the Commercialization and De-risking for Agricultural Transformation (CDAT) Project and intends to apply part of the proceeds for consulting services of hiring a Consultancy firm for detailed design study of Base-Kiryango-Nyirakiyange marshlands.
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The Terms of Reference (TOR) related to this assignment are attached to this request for expressions of interest.
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The Rwanda Agriculture and Animal Resources Development Board (RAB) / Commercialization and De-risking for Agricultural Transformation (CDAT) Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the above Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Expression of Interest (EOI) will include: core business and years in business, relevant experience, technical and managerial capability of the firm.
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To be able to submit an expression of interest, International and National consulting firms who are not registered in E-procurement system, are advised to register themselves through www.umucyo.gov.rw
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N.B.:
\n\nSubmission of expression of interest via other channels than Umucyo E-Procurement System shall not be considered. In case of Joint-Venture, only the lead firm must submit the Expression of Interest, the Joint-Venture must be done through e-procurement system, otherwise the EOI will be rejected.
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The shortlisting criteria are:
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The shortlist will contain five (5) to eight (8) firms.
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The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fourth Edition September, 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
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Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
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A Consultant will be selected in accordance with the criteria set out in the Request for Proposals.
\n\nExpressions of interest must be delivered through e-procurement system on www.umucyo.gov.rw by the time indicated in the system.
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TERMS OF REFERENCE FOR FEASIBILITY AND DETAIL DESIGN STUDIES FOR A NEW DAM, RAISING AN EXISTING DAM, AND IRRIGATION FOR BASE-KIRYANGO-NYIRAKIYANGE (245 HA EXISTING MARSHLAND IN BASE-KIRYANGO, 136 HA IN NYRAKIYANGE AND 1,210 HA NEW HILLSIDE COMMAND AREAS) LOCATED IN RUHANGO AND NYANZA DISTRICTS OF SOUTHERN PROVINCE
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The World Bank approved $300 million in financing under the International Development Association’s (IDA’s) grant, credit, and Scale Up Window to help the Government of Rwanda increase the use of irrigation and commercialization among producers and agribusiness firms in supported value chains, and to increase access to agricultural finance.
\n\nThe Commercialization and De-Risking for Agricultural Transformation Project (CDAT) will support the Government to provide services and create an enabling environment for the private actor throughout the agricultural value chain. It will finance public investments in the seeds sector, develop and rehabilitate irrigation systems on over 17,600 ha, provide accompanying land husbandry development on about 11,000 ha in surrounding water catchment areas to increase productivity and promote climate smart agriculture.
\n\nThe project will also support commercialization by helping farmers access markets and availing matching grants for investments in mechanization, post-harvest infrastructure and processing equipment. A CDAT challenge fund will invest in particularly innovative solutions for the sector that can be brought to scale. The project is nationwide and is foreseen to directly benefit at least 235,000 households, including women and youth. In partnership with financial institutions, the Commercialization and De-Risking for Agricultural Transformation Project will seek to enhance access to affordable financial services and products in the agricultural sector by providing short and long-term financing and reducing risks and challenges faced by agricultural value chains through strengthening market linkages and scaling up agriculture insurance.
\n\nOne of the projects being considered for implementation by CDAT is the rehabilitation and upgrading of Nyarubogo scheme located in Kibirizi, Muyira and Busoro Sectors, Nyanza District, Southern Province. Rice is primarily grown throughout the 150 ha command area by gravity surface irrigation with some farmers switching to maize and other crops due to lack of water while the hillside is rainfed agriculture with different seasonal crops mainly maize, beans, soybeans, cassava, and banana. A study is required to consider alternatives for raising the dam, identifying a potential site for a new dam, controlling river bank and bed erosion, improving and possibly expanding the command area, and if reasonable alternatives are found, an Interim Study is needed to present the most viable alternatives to the Client for selection of the alternative to undergo a detail design study.
\n\nRwanda’s economy relies heavily on agriculture as a sector contributing around 30% to the GDP. Nearly 70% of the rural population is employed in agriculture. The Government of Rwanda in its national policies indicates agriculture as a vehicle for economic growth. The National Strategy of Transformation and PSTA IV emphasizes agriculture development as a means to achieve the goal of poverty reduction and ensuring food security.
\n\nThe goal of the project is to develop financially sustainable irrigation and drainage services and increase farmers’ agricultural revenue in the project area.
\n\nThe overall objective of the study is to undertake a Feasibility and Detail Design Study to rehabilitate and expand the Base, Kiryango and Nyirakiyange command areas. The study must meet the World Bank project appraisal requirements and should ensure the development is technically feasible, economically and financially viable, socially acceptable, and environmentally sustainable.
\n\nThe specific objectives of the assignment are to carry out relevant technical investigations and studies comprising of water resources (hydrologic and hydro-geologic) assessment, socio-economic assessment, agricultural soils and agronomic studies, irrigation water requirements, topographical surveys, geotechnical investigations, hydraulic studies and design, and undertake Feasibility and Detail Design studies for rehabilitating and expanding the existing Base Dam and command area, the Kiryango command area, and a new dam for the Nyirakinyange-Kihene command areas, to ensure optimum use of available water.
\n\nThe study will be carried out in two phases; Feasibility Study and Detail Design Study. The Feasibility Study will select, examine, and rank various alternatives for increasing water harvesting, improving drainage, expanding the command area, developing low-head (less 50m) solar pumped irrigation, and if additional water storage is needed, to investigate raising Base Dam and designing a new dams for Nyirakiyange-Kihene, to maximize the command area and meet the irrigation demands. The Feasibility Study will examine different alternatives and provide preliminary design drawings, cost estimates, and economic analyses sufficiently detailed to enable decisions to be made on project viability. If the Feasibility Study results in alternatives that seem reasonable to the Client, then the Consultant will proceed with the Detail Design Study for the selected alternatives which will examine selected alternatives and provide detail design drawings, cost estimates, technical specifications, tender documents, bill of quantities, and unit price surveying to enable the client to proceed to the tendering of works. In addition, the definition of the project components, organizational arrangements, and procedures will be detailed enough to permit the executing agencies to use the study as guidance on project implementation.
\n\nThe Consultant should take into consideration the World Bank policies, guidelines, and safeguards requirements, especially those for environmental and social impact assessment as well as dam safety to prepare the studies.
\n\nThe study will entail Feasibility and Detail Design studies that include the preparation of designs, cost estimates, and implementation arrangements for the finally agreed development alternative for water harvesting, drainage and irrigation development, infrastructure, and watershed management associated with the project.
\n\nThe Feasibility and Detail Design studies will comprise Data Collection (land surveys, topographic maps, soil samples, climate data, water availability, and any existing infrastructure that may affect the project), Field Reconnaissance (physically visiting the project site to assess its current condition, identify potential challenges, and gather additional data that may not be available through other means like the local environment, including terrain, vegetation, existing water sources, and any obstacles that may need to be addressed during project implementation) Hydrometeorological Network Review (the patterns of precipitation, evaporation, groundwater levels, and other hydrological factors that could impact the design and operation of the irrigation system, setting up new monitoring stations or enhancing existing ones to gather more accurate and detailed information relevant to the project in order to carry out analyses related to (a) basin-wide water resources (qualitative and quantitative), (b) drainage and flood management, (c) watershed management plan, (d )sand and silt control (e) topographic survey, (f) geologic and geotechnical investigations, (g) soils and agronomy, (h) cropping patterns and crop water requirements, (i) raising of existing dam, (j) design of a new dam (k) irrigation infrastructure, (l) overall agricultural potential and support services including market and value chain development for maximum water resource use (m) land tenure, (n) environmental and social analyses, (o) institutional analysis, (p) water management and operation and maintenance, and (r) economic and financial analysis in close consultation with farmer communities and other stakeholders. This project must adhere to international best practices, policies/guidelines, and safeguards.
\n\nThe Consultant shall define, in consultation with the Client and other stakeholders, the scope of the project options, assess the practicability of the development, and provide the basis for decision-making on the choice of design options optimizing the use of available water. The Consultant shall define the benefits (direct and indirect) and costs, and determine financial feasibility, economic justification, and cost recovery. The Consultant will adopt participatory approaches to ensure the optimal involvement of stakeholders from national to community levels, during the study. In planning and scheduling the tasks, the Consultant should note that not all tasks will be conducted linearly and the Consultant should propose a schedule on how the tasks can be arranged to meet the objectives of the assignment and for optimal linkage/sequencing.
\n\nThe developed irrigation scheme of Base-Kiryango covers 245ha of rice in the marshland, irrigated from a dam of 100,000 m3, with a network of eight diversions weirs feeding 35,884m of main unlined irrigation canal. The dam site is located at geographic coordinates 2014’54.15’’South, 29042’44.94’’East, at 1615m elevation, in Mukingo Sector of Nyanza District. The command area is located in Bweramana, Mwendo and Kinihira Sectors of Ruhango District. The Base-Kiryango irrigation scheme was developed in 2007 under Welthungerhilfe (German NGO) with Netherland funds. Nyirakiyange was developed by the Quick-Win program with government funds and irrigates 136 ha by ground water seepage at the upstream end of the scheme and diversion of the small stream in the middle of the scheme to irrigate the downstream half of the scheme. The infrastructures constructed are a dam and irrigation conveyance networks as well post-harvest infrastructures. The marshlands are managed by the famers of cooperative COORIBARU (for Base) with 926 members, COORIKI (for Kiryango) with 715 members, and COTEMUNYARU (for Nyirakiyange) with 456 members. The following map depicts the layout of the scheme.
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Since 2007 the land cover and land use in the dam catchment area has changed drastically with intensified agriculture activities and habitation settlements, which have resulted in excess silt accumulation in the dam compared to the planned dead storage capacity. The increased population density has pushed the farmers to pump water from the main irrigation canals to irrigate the hillsides and use existing small streams and seepage along the marshland at the foot of the mountain surrounding the marshlands. For these reasons the available water from the Base Dam has significantly reduced and the water to irrigate the designed command area. Frequent torrential rainfall has destroyed diversion weirs on main drain and silted irrigation canals and water distribution structures. This has resulted in lack of water in the command area which forced some of the farmers to shift from rice crops to other crops that require less water or even depend on rainfall.
\n\nTherefore, the SPIU/CDAT want to recruit a consultant firm to carry out design study and come up with alternatives resolving the destruction of hydraulic irrigation infrastructures and silt accumulation issues in Base-Kiryango scheme, identify the source of irrigation to be use in Nyirakiyange and Kihene marshland and hillside command area.
\n\nThe purpose of the Interim Study is to collect all data needed and to develop alternatives for improving the existing scheme including; expanding the command area, storing more water, draining flooded areas, stabilizing the river bed and banks, and silt and sand trap structures as described in more detail below:
\n\nIf this additional water is not enough to supply the expanded command area, the Consultant will consider efficient irrigation practices, sub catchment runoff harvesting combined with flow regulating reservoirs along the main canal and the possibility of adding another dam.
\n\nThe Consultant shall also:
\n\nThis approach allows for a more informed decision-making process that not only addresses technical requirements but also considers broader impacts on society and the environment. It's essential to weigh these factors carefully to choose the most suitable irrigation alternatives that align with the project's goals.
\n\nBefore proceeding to the Detail Design phase, selected alternatives from the feasibility Study phase will be compared and analysed to determine the most suitable to be further studied in the Detail Design phase.
\n\nThe purpose of this assessment is to understand the socio-economic profile of the beneficiary and potentially affected communities, to enable project design to meet their development needs and mitigate negative impacts. This assessment shall serve as a baseline that will help project planning, diagnostic monitoring, and impact evaluation purposes that should result into:
\n\nUsing internationally recognized methodologies/standards, the Consultant shall:
\n\nThe information obtained from the surveys will be used as a baseline for conducting a project socio-economic impact assessment. Combined with other technical studies, the outcome of this task should be adequate enough to be used as input for “with project” and “without project” scenario evaluations at the economic and financial analysis stage.
\n\nIn addition, the Consultant will identify the project communication needs and propose the appropriate communication strategy using the above information.
\n\nFor any new areas proposed for expansion of the command area, the Consultant shall:
\n\nThe Consultant shall then:
\n\nThe Consultants shall collect baseline information on the type of soils, topography, and land-use patterns; analyze water-use patterns (rain-fed crops, irrigated crops, drainage, surface, and groundwater extraction); examine existing field-crop production and soil management practices; establish and delineate major cropping pattern zones (considering types of irrigated crops grown, crop calendar and cropping intensity); propose schedules of crops for consideration; estimate expected yields and crop water requirements for alternative cropping programs, and examine the existing Agricultural Support Services. The assessment will cover:
\n\nThe Consultant will also analyze the gender division of labor in irrigated agricultural production for each socio-economic group, and identify the needs of both women and men related to proposed agricultural activities. Based on the analysis, the Consultant shall formulate the cropping and irrigated agriculture development plans for the proposed schemes including the potential distribution of land areas between the small-scale individual farms and large-scale commercial farms. Also, identify suitable and appropriate cropping patterns for each type, estimate farm-level crop production volumes, input and production costs, farm budget as well as gross and net returns, and generate incremental benefit estimations for use in the feasibility level economic and financial analyses.
\n\nThe Consultant shall carry out the following tasks for the existing dam:
\n\nIf the above analyses for raising the existing dam show that even more water is needed, follow the same steps to determine if deficit irrigation practices, proposed runoff harvesting and flow regulating reservoir can supply the required water at a feasible cost.
\n\nGeological investigations for raising the existing dam will be conducted with a combination of geophysical explorations and test pits at reasonable intervals to determine:
\n\nField Investigations will include but not be limited to:
\n\nGeological investigations for the proposed dams will be conducted with a combination of geophysical explorations and test pits at reasonable intervals to determine:
\n\nThe Consultant shall identify and geo-reference crucial soil and rock features and establish the engineering properties of rocks and soils, surficial deposits, and tectonic-structural patterns. The extent, depth, and type of exploration will depend on the complexity of the geology and the size and type of reservoir as conceptualized by the Consultant. Field investigations shall be done as per the following:
\n\n4.5.1 Geological and Geotechnical investigation of new dam site
\n\n\n\n
\n\n
The geophysical survey shall be carried out along the dam axis, spillway, and the outlet structure where appropriate.
\n\nPurpose of investigation
\n\nThe purpose of the geophysical investigation (2D resistivity imaging) is to:
\n\nThe Geophysical investigation works to be performed will include the following items, but not be limited to:
\n\n\n\n
Methods of investigations
\n\nThe methods of geophysical investigation shall include: 2D electrical resistivity imaging. The investigation provides continuous Electrical Resistivity images with sufficient depth (depth up to 20-30m) to determine different geological formations and classify different subsurface geological materials which is entirely dependent on the space (Winner’s Method) electrodes. The outcome of the investigation (interpretation) is to support the core drilling works in order to arrive at the right information about subsurface foundation rock condition and delineate major weak zones.
\n\nElectrical Resistivity instrument, with multi-channel cable and electrodes set up can be used for the resistivity imaging survey.
\n\n\n\n
\n\n
Figure : The forward and reverse pole-dipole arrays of resistivity imaging survey
\n\nThe acquired data are processed and interpreted using appropriate 2D-resistivity inversion software and tomographic sections along surveyed lines shall be constructed.
\n\nVolume of works
\n\nThe volume of work for electrical resistivity imaging is summarized in Table …..
\n\n\n\n
Table …..Locations and Proposed length of Electrical Resistivity Tomography
\n\n| \n\t\t\t Electrical Resistivity Tomography (ERT) \n\t\t\t | \n\t\t\t\n\t\t | |||
| \n\t\t\t Imaging ID. \n\t\t\t | \n\t\t\t\n\t\t\t Location \n\t\t\t | \n\t\t\t\n\t\t\t Length (m) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t | |||
| \n\t\t\t ERT 1 \n\t\t\t | \n\t\t\t\n\t\t\t Along the Dam Axis \n\t\t\t | \n\t\t\t\n\t\t\t 300-400 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t ERT 2 \n\t\t\t | \n\t\t\t\n\t\t\t Upstream of the Dam Axis \n\t\t\t | \n\t\t\t\n\t\t\t 200-250 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t ERT4 \n\t\t\t | \n\t\t\t\n\t\t\t Along the Spillway \n\t\t\t | \n\t\t\t\n\t\t\t 150-200 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t ERT 5 \n\t\t\t | \n\t\t\t\n\t\t\t Along the Outlet Structure \n\t\t\t | \n\t\t\t\n\t\t\t 150 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t |
Note: The proposed lengths are for budgetary purpose and can be updated according the site condition
\n\n\n\n
Trial test pits shall be excavated with depths that range from 3m to 5m at different locations of borrow area for construction material site i.e. for impervious material (core)/homogenous dam, shell material and filter materials.
\n\nTrail pits Locations
\n\nTable …: Construction Material Trial Pits Location and Zone
\n\n| \n\t\t\t Area \n\t\t\t | \n\t\t\t\n\t\t\t Zone \n\t\t\t | \n\t\t\t\n\t\t\t TP ID \n\t\t\t | \n\t\t\t\n\t\t\t Depth(m) \n\t\t\t | \n\t\t\t\n\t\t\t Bottom Area(m2) \n\t\t\t | \n\t\t
| \n\t\t\t A \n\t\t\t | \n\t\t\t\n\t\t\t Impervious material for Core/Homogenous Dam \n\t\t\t | \n\t\t\t\n\t\t\t TP 1 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t
| \n\t\t\t TP 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 3 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 4 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 5 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 7 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t B \n\t\t\t | \n\t\t\t\n\t\t\t Shell materials \n\t\t\t | \n\t\t\t\n\t\t\t TP 1 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t
| \n\t\t\t TP 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 3 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 4 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 5 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 7 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t B \n\t\t\t | \n\t\t\t\n\t\t\t Filter \n\t\t\t | \n\t\t\t\n\t\t\t TP 8 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t
| \n\t\t\t TP 9 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t||
| \n\t\t\t TP 10 \n\t\t\t | \n\t\t\t\n\t\t\t 3 to 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.25 \n\t\t\t | \n\t\t
Note: the number of the trial pits can vary depending on the site condition
\n\nThe dimension of the pits shall consider the target depth achievement, protection for collapse, and ease of mobility of person inside while logging excavation information. The pit dimension shall have minimum of 1.5m*1.5m * Depth. Pits at borrow area shall be arranged in grid systems that could optimize information interpolation between the pits.
\n\nExcavation will be done manually or by excavator. The exposed pit wall will be photographed and logged with standard requirements. Required samples will be collected from walls of pits as required. Pits excavated at construction material source areas will be sampled for disturbed sampling. At the end all trial pits should be backfilled and re-instated.
\n\n\n\n
General
\n\nThe scope of service covers the drilling of vertical boreholes at dam axis and spillway, in-situ testing, sampling, and other related works as specified herein. The purpose of the geotechnical investigation is to obtain subsurface information needed for the design of the dam and appurtenant structures. The work to be performed shall include, but not limited to the following activities:
\n\n\n\n
Planning and Volume of Works
\n\nThe depth of boreholes will be variable depending on the site conditions and locations. The depths of boreholes shall vary from 10m to about 20m (Table…).
\n\nTable: Core drilling boreholes Information
\n\n| \n\t\t\t Information for Boreholes required for Annayo Dam Project Design Works \n\t\t\t | \n\t\t|||
| \n\t\t\t BH ID \n\t\t\t | \n\t\t\t\n\t\t\t Depth(m) \n\t\t\t | \n\t\t\t\n\t\t\t Inclination \n\t\t\t | \n\t\t\t\n\t\t\t Location \n\t\t\t | \n\t\t
| \n\t\t\t DA-BH1 \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t Vertical \n\t\t\t | \n\t\t\t\n\t\t\t Left Abutment \n\t\t\t | \n\t\t
| \n\t\t\t DA-BH2 \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t Vertical \n\t\t\t | \n\t\t\t\n\t\t\t River course \n\t\t\t | \n\t\t
| \n\t\t\t DA-BH3 \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t Vertical \n\t\t\t | \n\t\t\t\n\t\t\t Right Abutment \n\t\t\t | \n\t\t
| \n\t\t\t SP-BH4 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Vertical \n\t\t\t | \n\t\t\t\n\t\t\t Spillway channel \n\t\t\t | \n\t\t
| \n\t\t\t OT-BH5 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Vertical \n\t\t\t | \n\t\t\t\n\t\t\t Intake tower \n\t\t\t | \n\t\t
| \n\t\t\t CM-BH6 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Vertical \n\t\t\t | \n\t\t\t\n\t\t\t Rock quarry area \n\t\t\t | \n\t\t
| \n\t\t\t Total length(m) \n\t\t\t | \n\t\t\t\n\t\t\t 85 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Methods of Drilling
\n\nCore drilling shall be carried out at planed location of boreholes, orientation and drilling diameter and depth of investigation needed. The core drilling is planned to be carried out for proposed dam site, corresponding appurtenant structures and quarry sites.
\n\nBore holes shall be drilled using rotary core drilling rigs. Both conventional and wire-line core drilling methods shall be used depending on the depth and material conditions. Coring shall use single, double and triple core barrels considering the nature of the geology and test requirements. Furthermore, depending on the geology condition, drilling depth and required test specifications, range of nominal diameter core samples of PQ, HQ and NQ sizes shall be obtained. A range of coring bits are available and the type which gives the best results in any given ground conditions shall be used.
\n\nMaximum efforts and technical considerations will be made to satisfy full core recovery at all times and in no case be less than 85%. In cases of soft erodible units in borehole, the drilling flushing water will be controlled to the minimum not to cause washout of the cores. Besides, drilling will use a double or triple core barrel system, and the core run length will be kept shortened (not more than 1.5 m). After the recovery of the core barrel to the surface, every effort should be made in handling to ensure that the recovered core is maintained in a condition to its natural state until it is finally stored. All cores obtained from the borehole will be preserved for the period of the main works contract to which the core drilling relates. This is conveniently achieved with wooden core boxes, 1 m in length and divided longitudinally to hold a number of rows of core. The box should be of such depth and the compartments of such width that there is minimal movement of the cores when the box is closed.
\n\nDepths below ground surface will be indicated in indelible marker on small spacers of core diameter size that are inserted in the core box between cores from successive runs. Besides where there is failure to recover cores, or where specimens of recovered core are removed from the box for other purposes such as sampling for laboratory testing or in situ testing, this will be indicated by spacing blocks of appropriate length.
\n\nOn completion of each borehole, a draft borehole log will be prepared to an approved standard format. The depth interval, lithologic description, the percentage of total core recovery (TCR), solid core recovery (SCR), rock quality designation (RQD), in situ test results and sampling are among the main components of geologic log. The draft log shall be revised in the Factual Report on the bases of laboratory test results of zone representative samples.
\n\nBorehole Insitu Tests
\n\nFalling head permeability, rock mass permeability by packer method, and Standard Penetration Tests (SPT) shall be executed in geotechnical investigation boreholes where the actual condition satisfies particular test type requirements.
\n\nThe standard penetration tests (SPT), shall be conducted where required and encountered material in borehole found appropriate to satisfaction of technical requirements of the test assumptions. The testing shall be done at boreholes located to structure sites and where the borehole section intercepts soil layers.
\n\nStandard Safety SPT hammer with trip hammer release mechanism and imparting 60% hammer efficiency is to be used for the testing at all times. The regular testing interval for a particular soil zone shall be kept 1.5-3.0 meters. Sampler tube with inner liner will be in use during the operation, and disturbed samples, recovered from the testing sampler tube, are to be examined for soil classification and description.
\n\nThe field measured penetration resistance/ number of blow counts (N) shall be considered as the number of blows required for the last 30 cm penetration. Penetration shall be considered refusal where no penetration is observed for 10 successive blows or where more than 50 blows are required for the 30 cm penetration length or sum of blow counts of 45cm penetration requires more than 100 blows.
\n\nThe measured penetration resistance (N) could not be directly used for further geotechnical evaluations as the theoretical input energy is believed to be affected by several factors. The hammer efficiency, diameter of borehole, drill rod length, the type of sampler involved, and the over burden pressure are known factors to be considered in the approximation of the amount of energy which is transferred to the actual penetration driving energy.
\n\nThe insitu permeability of soil mass and rock mass shall be assessed using falling/constant head permeability tests and packer permeability tests in borehole respectively.
\n\nFalling/constant head Permeability
\n\nThe test shall be carried out to assess soil mass permeability where needed. The test procedure shall be undertaken in accordance with the British Code of practice for site investigation BS5930 (1999) and U.S. Bureau of Reclamation Procedures. The borehole shall be kept fully cased above a test section length L (3-5m) or fully to the bottom depending on the soil condition. The installed casing shall be flushed with clean water to remove the remaining drill cuttings or mud. Falling head permeability testing shall then be performed by filling the borehole with clean water to the top or near surface of the casing and measuring the fall of the water level from the top of the casing to the dynamic water level in borehole. The water head drawdown in borehole shall be recorded for standard practice time intervals. The test shall be continuous until the falling water level shows equilibrium condition or sufficient numbers of readings are obtained. The collected information shall therefore be analyzed using proper format and standards.
\n\nPacker test
\n\nPacker permeability tests shall be conducted for rock mass sections of the boreholes where required. The standard practice of the test procedure and plant arrangement shall be applied for the testing operation:
\n\nThe testing unit packers shall be inflated to the working pressure to ensure a proper seal giving allowances over counter acting hydrostatic pressure in the borehole (applied plus column head) The water column is assumed to be approximately 0.1bar/meter (based on density of fresh water).
\n\nThe test shall be multiple water pressure test type consists of five consecutive tests or runs, each of ten- or five-minute duration, and with a particular section computed corresponding pressure magnitude. The five testing pressures shall be applied in the order of A-B-C-B-A with increasing and decreasing sequences where, C = stands for the peak applied testing gauge pressure, B = moderate applied testing pressure and equals two-third of the peak applied pressure, and A= low applied testing pressure magnitudes and equals one-third of the testing peak gauge pressure. The peak applied testing gauge pressure shall be obtained after deducting the borehole mid height water column pressure (above groundwater table) from the total testing pressure (0.2bar/m), to be computed for borehole depth measured to the bottom of test sections. In any case the applied pressure shall not exceed 1MPa.
\n\nThe length of test section shall be a maximum of five meters. HQ and NQ size pneumatic packers will be in use in a wire-line drilling system and corresponding borehole diameters.
\n\nThe collected test information therefore shall be analyzed using proper format and standards and the resulting Lugeon values of tested sections for each run pressure and flow pattern representative Lugeon value shall be computed.
\n\n\n\n
Sampling
\n\nRepresentative samples will be collected both from soils and rock materials for required laboratory tests as required by the client. Sampling will be made satisfying the standard requirements at all times. Bulk disturbed soil samples shall be obtained from SPT split spoon sampler, test pit/trench walls. Undisturbed soil samples from boreholes will be obtained for cohesive soil mass using a Shelby sampler of 300 mm long and area ratio not exceeding 10%. Undisturbed soil sampling interval in borehole (if any) will be as directed by the client/representative or every 2 m interval or with change of strata. Representative rock core samples with sufficient quantity to the type, purpose and method of testing will be collected.
\n\nSamples will be protected with insulations of layers of paraffin wax to ensure natural moisture condition preservation and safety against disturbances in transportation. Quantities of samples will be made consistent to BS and/or ASTM requirements for a particular test type and technical specifications of current investigation. Every sample will be provided with detailed tagging for its project name, identity, location, purpose, sampling date, etc. All undisturbed samples will be securely packed before transport to the laboratory or to temporary storage. The safest packing and transport of the samples will be made to ensure the non-disturbance to natural state of the samples.
\n\nWater samples from groundwater in boreholes and/or from any springs in the area will be collected with a minimum of volume 1 liter cleaned plastic container. Sample will be sealed tight and labeled to identity and other descriptive information required. Where more than one aquifer system exists, sampling shall consider separately for each zone of water.
\n\nLaboratory Testing
\n\nGeneral:
\n\nRepresentative rock and soil samples collected from the field work shall be studied in the laboratory for required index and engineering properties. Water samples shall also be analyzed for full chemistry/water quality parameters.
\n\nRock samples obtained from quarry source for aggregate shall be examined both in the intact rock and crushed aggregate forms. Below are tabulated the list of tests required on soil and rock samples to be obtained from the detail design stage investigation.
\n\nAll testing will adopt standard methods (ASTM or BS). Types of tests on soil and rock samples will be those appropriate for determination of index properties for classification, and engineering properties for design/analysis of input parameters. Water samples will be analyzed for water quality that could be correlated to its reactivity to the structure to be constructed or foundation treatment works such as grouting/ground bed design. The quality of groundwater dictates the nature of the construction material involved such as cement type and corrosion resistant of reinforcement bars. The corresponding index and engineering properties to be determined for the rocks, soils, aggregates and water samples are listed in table below. The test types are not limited to the list.
\n\nSchedule of Tests
\n\nTests on Soil samples:
\n\nSoil samples will be collected from different areas around the dam site and reservoir area. Representative soil sample for clay core, shell and filter materials will be analyzed. The tests to be carried out (depending on material type) are given in Table.
\n\nTable : Proposed types of laboratory tests and number of tests to be carried out
\n\n| \n\t\t\t Item No. \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t
| \n\t\t\t A. \n\t\t\t | \n\t\t\t\n\t\t\t Soils \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Natural Moisture Content \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Grain Size Analysis (Coarse and fine) \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Specific Gravity \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Atterberg Limits \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Shrinkage \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Free Swell \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Organic Content \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Unconfined compression strength \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Standard Proctor Compaction \n\t\t\t | \n\t\t
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Modified Proctor Compaction \n\t\t\t | \n\t\t
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Dispersion Test by Pin hole method \n\t\t\t | \n\t\t
| \n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t Permeability test on undisturbed samples \n\t\t\t | \n\t\t
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Permeability test on remolded samples \n\t\t\t | \n\t\t
| \n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t Direct Shear test on undisturbed samples \n\t\t\t | \n\t\t
| \n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t Direct Shear test on remolded samples \n\t\t\t | \n\t\t
| \n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t Consolidation (Odometer) test on undisturbed samples \n\t\t\t | \n\t\t
| \n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t Consolidation (Odometer) test on remolded samples \n\t\t\t | \n\t\t
| \n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t Tri-axial (UU) on undisturbed Samples \n\t\t\t | \n\t\t
| \n\t\t\t 19 \n\t\t\t | \n\t\t\t\n\t\t\t Tri-axial (CU) on undisturbed Samples \n\t\t\t | \n\t\t
| \n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t Tri-axial (UU) on remolded Samples \n\t\t\t | \n\t\t
| \n\t\t\t 21 \n\t\t\t | \n\t\t\t\n\t\t\t Tri-axial (CU) on remolded Samples \n\t\t\t | \n\t\t
| \n\t\t\t 22 \n\t\t\t | \n\t\t\t\n\t\t\t Chemical tests of soil \n\t\t\t | \n\t\t
\n\n
Tests on rock samples
\n\nRock samples will be collected from the various types of rocks encountered in the boreholes and rock quarry sites in order to determine engineering properties of the rock formations in the project areas. The laboratory tests to be carried out are given in Table …...
\n\n\n\n
Table….: Proposed laboratory tests on rock and water samples
\n\n| \n\t\t\t Item No. \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t
| \n\t\t\t B. \n\t\t\t | \n\t\t\t\n\t\t\t Rock and Aggregate samples \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Flakiness index \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Los Angeles Abrasion \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Specific gravity \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Bulk density \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Impact value \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Crushing value \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Soundness (Sulphate) \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Petrographic analysis \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Water Absorption \n\t\t\t | \n\t\t
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t UCS (Uniaxial Compressive Strength) test \n\t\t\t | \n\t\t
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Point Load test \n\t\t\t | \n\t\t
| \n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t Porosity \n\t\t\t | \n\t\t
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Slake Durability \n\t\t\t | \n\t\t
| \n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t Alkali Silica reaction test \n\t\t\t | \n\t\t
| \n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t Water quality testing \n\t\t\t | \n\t\t
\n\n
On Water samples: The quality of water could have an effect on the quality of dam construction. It is important to undertake complete laboratory tests for samples from bore holes. Physio-chemical complete test, which will include the following, shall be determined.
\n\n\n\n
Piezometer Installation and Ground Water Level Monitoring
\n\nUnderstanding the groundwater level fluctuation of construction sites is crucial for construction planning as well as foundation performance evaluation and its design considerations. For the purpose, observation well peizometers shall be installed mainly for the dam sites and if any underground excavations are to be made.
\n\nThe standpipe section of the peizometers shall be 2’’ diameter PVCs which shall be installed as blind and being slotted in accordance to the nature of formation encountered in the borehole. Slotted PVC screen is to be installed near the lower portion of the borehole and where stratum is potential for water bearing.
\n\nThe peizometers tips shall be provided with 15 to 30cm thick clean coarse sand pack. Appropriate filter pack shall be made on surroundings of the stand pipe. An impervious bentonite seal shall be provided near surface to prevent surface water entrance to the borehole. Protection peizometers head shall be provided containing embedded 1.5m long HW size casing surrounded by partly embedded concrete block.
\n\nGroundwater level in peizometer shall be recorded right after installation. Groundwater level monitoring shall be in such a way that twice a day (morning and afternoon) for a week since installation and shall continue monitoring once per week afterwards.
\n\nA peizometer As-Built drawing and water level records shall be reported in appropriate formats.
\n\nCodes, Specifications and Standards
\n\nServices rendered at field and laboratory will be in compliance with the codes, specifications and standards of the American Society for Testing and Materials (ASTM) or the US Bureau of Reclamation or British (BS) Standards.
\n\nReport and Deliverables
\n\nThe main deliverables of the work shall include:
\n\n\n\n
The final output of this task will be a detailed report on the project geology/geotechnical aspects, with engineering properties for further use in the hydraulic and structural design of the dam.
\n\nGiven the existing concerns of land degradation and erosion within the project areas, the Consultant will assess the sediment regime and total sediment transport of the river systems in the project area. This will include the determination of the sediment (suspended and bedload) yield. Additional sediment data shall be collected during the consultancy, forecasting of dead storage volume and the future rate of reduction of the live storage and reservoir trap efficiency, which will require limited sediment sampling to the extent possible.
\n\nOther than design against storage depletion, this analysis should also aid the subsequent design against increased loads on the dam, abrasion of outlet structures, and blockage of outlets which could cause interruption of water uses and reduce the ability of the dam to pass floods safely. It will also help to determine dead storage and sediment flushing outlet levels.
\n\nSediment load estimates should include projections of changes in upstream sediment yields, based on upstream development plans.
\n\nThe sediment analysis should include the determination of historic sediment yields of the catchments to the existing reservoir based on a comparison of the topographic survey of the reservoir before the dam was constructed to the bathymetric survey conducted for this study.
\n\nFor the location of 2 potential dam sites that should be investigated to determine its viability for increasing storage for irrigation, meeting the demands of the current scheme, and supporting expansion of the scheme, refer to the map below.
\n\nThe consulting firm shall carry out a cost analysis and recommend to the client the most economical among the options analysed.
\n\nFor the existing command area investigate the following:
\n\n\n\n
For the expansion command area the objective is to identify/verify, evaluate, and physically delineate the areas that can be potentially developed for irrigated agriculture and be added to existing irrigated areas to be improved with proper irrigation and drainage. The area that can potentially be irrigated depends primarily on the ability to control floods but also on the availability and suitability of soil/land and water, combined with the irrigation water requirements, and crops and cropping patterns that are feasible.
\n\nThe Consultant shall first evaluate and fully understand the problems of the existing dam siltation, destruction of hydraulic structure river bank/bed erosion in the scheme during rainy seasons, and water shortage in the dry seasons, and prepare a report on recommended improvements for the scheme.
\n\n\n\n
| \n\t\t\t BASE-KIRYANGO-NYIRAKIYANGE-KIHENE STUDY AREA (Water catchments are in sq. km, contour line has 2m equidistance) \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t
\n\n
One of the irrigation methods to be considered especially in the most wet/flat areas is surface and subsurface irrigation by controlling the water level in the drains to maintain a groundwater level at the recommended depth of the crop root zone.
\n\nThis task will thus include:
\n\nPropose preliminary farm models with options for the type of operation (i.e. from smallholder farmer plus family labor to emergent commercial farmer with hired labor and large-scale mechanized commercial farmer), considering private and government-owned land, options and need for relocation of farmers, options for O&M service providers, options for external investors, etc.
\n\nThis task aims to evaluate irrigation water demand under the most optimal scenario (supplementary and/or major irrigation) for the basic design parameters generated by the tasks above. The Consultant shall:
\n\nFor the areas that need levelling and drainage improvements, or surface irrigation development, the Consultant shall prepare:
\n\nFor the hillside expansion areas and the existing reservoir area, the Consultant shall prepare ground survey-based topographic maps of the irrigation expansion areas on hillsides, with an appropriate scale and point density (to be approved by the Client) to accurately generate no greater than 0.5m and 1m contour intervals, respectively.
\n\nThe scope for command area development will include the following:
\n\nThe Consultant shall examine the reliability of the water supply, considering the various existing and future water uses, and identify appropriate water conveyance systems for different sections of the irrigation system to supply water to all parts of the land to be developed and recommend appropriate irrigation methods best suited for the command area. To adapt against potential adverse impacts of climate change and improve water management and use efficiency, the Consultant is expected to introduce such recent innovative water distribution options as using pipes for secondary and tertiary canals which increases conveyance efficiency and allows for flow measurement, and regulating reservoirs which provide improved control of the main canal and reduce end spillage.
\n\nMoreover, the Consultant shall locate suitable irrigation water diversion structures in the command area and investigate pumping, storage, or diversion requirements and reservoir operations required for irrigation with due consideration of floods and siltation in the command area.
\n\nThe Consultant will prepare preliminary designs for major structural and hydraulic elements of the proposed irrigation system, including, the water conveyance system by maximizing potential command area obtained by reducing longitudinal slope and omitting drops on main irrigation canals and considering area located on the upper side of the irrigation canal, on-farm water distribution system, drainage canals system, river bank and bed erosion control, flood protection and control considering both structural, hydraulic safety, basin irrigation design, etc.
\n\nThe Consultant shall take into consideration intensive labor engagement and the use of local construction capability in case labor is available and local materials during the design as necessary. The Consultant shall prepare the layouts and drawings of the different project components using AutoCAD software. The Consultant shall also prepare a schedule of quantities in line with the latest Civil Engineering Standard Methods of Measurement (CESMM), for use in preliminary cost estimates and the economic and financial analysis.
\n\nThe Consultant shall assess the demand and the development potential and prepare preliminary studies to introduce such multipurpose infrastructures as domestic water supply systems, (incl. associated hydro-mechanical appurtenances), livestock water supply, and fish farming as an integral part of the scheme as appropriate. Specialized studies and detailed analyses shall be carried out for each aspect of the multipurpose uses.
\n\nFlood Control/Storage Dams Preliminary Design
\n\nBased on the need for flood control, water demand for irrigation, and multipurpose requirements, and resource availability, the Consultant will prepare preliminary designs of proposed dams including the following:
\n\nThis task aims to establish the following:
\n\nThe Consultant will carry out topographical surveys with appropriate contour intervals for use in planning and capturing specific site features such as the proposed dam axis, spillway area, energy dissipation area, reservoir extent, surface area-volume-depth relationship, river channel profiles, and location of proposed intake for irrigation, water supply, livestock, and fish farming as appropriate. The survey will also capture site features such as existing infrastructure within the vicinity of the proposed dams and reservoir areas (roads, buildings, bridges, power lines, etc.), trees and vegetation, rock outcrops, etc.
\n\nProspective borrow areas for construction materials and aggregates shall be shown at a scale of 1:2,000 on high-resolution orthophoto-based maps. The Consultant shall survey cross-sections of the stream and their flood plains with the project areas at intervals and locations deemed relevant for incorporation in the mathematical hydraulic models of the stream for purposes of routing floods in the event of extreme spillway releases. A topographic survey of the reservoir area extent shall be done to an appropriate scale with contour intervals of no less than 1m up to an elevation of maximum water level + 10m. Dam design plan and cross-section drawings shall be prepared at a scale of 1:100 indicating the pertinent features to the head works.
\n\n\n\n
The Consultant shall:
\n\n\n\n
Preparations of draft detail dam raising and new dam design
\n\nThe draft detail design includes assessment of the dam location, dam catchment area, the nature of soils/rocks and coverage, the runoff (mean and in exceptionally dry years), the storage capacity of the dams and the relative water availability in the year round (mean and exceptionally dry), type of dam, type of soil under the dam and excavation/foundation depths at side to be raised for existing dam full foundation depth for new dams, expected dam’s siltation and life cycle, draft detail designs of dam embankment, spillway, etc.
\n\nNote that the preliminary investigations shall include geotechnical investigation through digging to investigate type of soil/rock under the dam on the side to be raised for existing dam and drilling works under the proposed embankment for new dams.
\n\nThe design of new dams/existing dam to be raised will include the instrumentations for monitoring and surveillance.
\n\n\n\n
It is also recommended that the Expert conduct testing quality of any surface water available in the area for a period to be recommended by the Expert to be sure of the quality.
\n\nThe consultant will prepare the ToR for recruitment of a consulting firm to carry out the feasibility and detail design studies for the new dam once it is determined that the raising of the existing dam cannot meet the irrigation water requirements, and a suitable site for dam construction is found.
\n\nThe task objective is to take stock of the baseline condition of the watersheds in the project areas and identify major erosion hotspot areas and interventions required to improve, protect, and maintain the watershed healthily and sustainably. This will in turn address sedimentation risks related to future depletion of storage.
\n\nThe Consultant should:
\n\n\n\n
The Consultant firm will study in detail the water catchment (upstream of each existing dam), the command area catchment, and the command area, identify all critical interventions required (short-term, medium, and long-term), and propose an integrated and comprehensive land husbandry plan for sustainability of the project. For planning and implementation of different land husbandry options to be proposed by the Consultant, a detail design with drawings where required should be prepared, the entire watershed shall be partitioned into 4 major categories, namely, water catchment, reservoir silt-trap zone, command area catchment, and command area.
\n\n\n\n
GIS Analysis and Mapping
\n\nAs part of the land husbandry study, the following maps shall be prepared:
\n\nThe Consultant firm shall review existing land-husbandry technologies being used by the Project and shall propose improvements for each slope/soil depth category suitable for each site to reduce soil erosion and safely convey runoff to streams and waterways, increase rain-fed crop production, and protect infrastructure. Typical design drawings shall be developed for each technology.
\n\nThe consultant shall analyze the use of the catchment area and propose a management plan considering the role of all stakeholders that intervene in the command area. The proposed management plan shall be elaborated considering but not limited to the following activities:
\n\nAfter analysis, the Consultant shall propose the rules and regulations that should strengthen the best practices of catchment management once abided to.
\n\nThe Consultant will analyze the environmental and social aspects including land acquisition and resettlement sensitivities in each project area and, through the consideration of alternate project designs, develop project proposals that avoid or minimize potential adverse environmental impacts. Specifically, the Consultant should:
\n\nThe assessments will be guided by the national environment including land acquisition and resettlement-related legislation as well as World Bank safeguards.
\n\nThe depth of the assessment will be sufficient to adequately inform the development of alternate project designs and the selection and justification of the preferred alternatives. Project alternatives that substantially convert or degrade important natural habitats should not be considered unless they include equivalent habitat restoration and maintenance within the project area or elsewhere.
\n\nA separate procurement for detailed Environmental and Social Assessment is being undertaken by the Client. The Consultant will coordinate his work with the Environmental and Social Assessment carried out under this separate consultancy and have feedback and incorporate the findings and recommendations of that study in this report.
\n\nDesign features to avoid adverse impacts, minimize land acquisition and involuntary resettlement, or enhance environmental/natural resource services are to be clearly noted in the description of preferred project alternatives, with suitable maps. Acceptability of the final project design will depend not only on its technical and financial feasibility but also on its environmental and social suitability.
\n\nThe Consultant shall identify and value the costs and benefits that will arise with the proposed project for purposes of comparison with the situation as it would be without the project and determining the incremental net benefit arising from the project investment. This will involve preparation of financial cost estimates for the various project options and components with expenditure schedules for capital costs, replacement costs, O&M, management costs, etc. for all activities and services. A summary of the financial and economic cost estimates shall be provided in a tabular form and appropriately classified and discussed. All cost estimates must show the foreign and local currency requirements; taxes and subsidies shall be identified and their implications analyzed; physical and price contingency allowances should be quantified appropriately for each component/activity of the projects.
\n\nThe Consultant should prepare estimates of project benefits, which should include: direct/indirect benefits, tangible benefits (arising either from an increased value of production or from reduced costs), intangible benefits (such as new job opportunities, improved access to domestic water supply and power generation as appropriate through availability of storage etc.). The Consultant will also estimate secondary benefits created or costs incurred outside the project (using shadow pricing techniques/non market valuation), so that they can be attributed to the project investment, in the economic analysis. Residual values must be calculated. Specifically for the storage reservoir, the Consultant will identify multipurpose benefits deriving from upstream storage. They will propose a number of scenarios that differ in terms of the use of the stored water (irrigation, flood management, municipal and livestock water supply, etc.) and that maximize the returns on investment in storage. Scenarios should include sensitivity tests involving climate change scenarios.
\n\nThe Consultant shall:
\n\nThe key information for the project shall be presented in tabular format together with key environmental and social information. The Consultant should also provide documented analysis in Excel spreadsheets and based on this analysis make final recommendations on the way forward.
\n\nThe Consultant will prepare the interim study and preliminary design reports for the scheme, which shall document the studies and investigations carried out, findings and information. The reports shall contain firm statements on the technical, economic/financial and environmental and social sustainability, and recommendations on project suitability and outlook, if necessary through a multi-criteria analysis. The reports shall include concise executive summaries to make the report more accessible to the public. The results of the investigations shall be compiled and appended either to the report or in a separate volume of the interim studies. This volume will aim at evidencing that the amount of investigation carried out brings a sufficient understanding of the site conditions to finalize the project layout and cost estimate with an acceptable level of contingencies at interim level. The reports will form a decision point on whether to advance the studies, in case viable options have been identified, or terminate the studies in case all options are non-feasible. In the former, the Consultant in consultation with the Client and stakeholders shall agree on the best design alternatives/layouts, for which detail designs shall subsequently be prepared.
\n\nThe objective of this phase is to prepare the detail design for the selected alternatives presented in the feasibility Study including a draft and final detail design report, design drawings, bill of quantities, unit price market survey, tender documents, technical specifications, and terms of references for hiring both a contractor and a supervisor.
\n\nThe Consultant will improve the topographical field survey of the interim phase for the selected alternative, and produce the following deliverables:
\n\nGeneral plans and profiles showing the infrastructure and alignment of the proposed catchment areas and the actual dam sites. (These shall be prepared in AutoCAD format as well as superimposed on Google Earth (KML file), Arc GIS readable format (shape file format). The plans view superimposed on Google Earth on top of the page the longitudinal profiles on the lower part of the page then the cross-section on a separate page, all shall show features such as rivers, streams, farms, valleys, marshy areas, gullies, rock (if visible), etc.), The plans and profiles shall be subdivided into a length of not more than 500 meters per sheet on A0 size drawings. All font sizes used shall be readable on A3 drawings. All data on actual survey points shall be provided in soft copy in a format readable by AutoCAD, Civl3D, ArcGIS and other standard software design and surveying packages. All survey points shall have an x, y and z value tied to the local coordinate system.
\n\nThe drawings are made by:
\n\nDrawings are made by topographical layouts and hydraulic structures drawings.
\n\nTopographical layouts (A0): These layouts will include:
\n\nThe surveying will follow a grid of 25m x 25m, or smaller grid to capture the actual ground features (addition to the particular points) and the contour lines will be plotted every 25cm for marshland and 50 cm for hillside of equidistance. The topographical surveys will include also:
\n\n\n\n
Implementation layouts (A0 format):
\n\nImplementation layouts will be developed on the basis of topographical layouts and all the basic data allowing, on one hand to accurately calculate the volume of land related to earthworks irrigation canals (primary and secondary), drainage channels and roads as well, and on other hand to determine the number of structures and estimate the size and the quantity. These include:
\n\n\n\n
Prepare the detail design of the dam/s including but not limited to: Detailed topographic survey of the dam site/s by using a ‘Total Station’ surveying equipment, the Production of a detailed contour plan in electronic format with scale of 1:100, confirmation of embankment length and elevation, provide detailed geotechnical investigation of dams structures, soil investigation and borrow pit identification and suitability, design solution optimisation, production of required detailed technical designs and drawings with related excavation and backfill quantities by using computer aided design, prepare self-standing plans for dam/s raising construction supervision, quality assurance, instrumentation, operations and maintenance, dam break analysis and emergency preparedness, in order to meet the requirements of the World Bank safeguard policy on safety of dams.
\n\nThe consultant will carry out but not limited to the following
\n\nPrepare the detail designs of the key water-intake structures (weirs, pipes and canals…). Provide detail designs and drawings for different components including: intake structure from the dam; feeder canal diversion weir; main delivery pipes; flood protection and sedimentation control structures; and ancillary infrastructure such as electricity if necessary and access roads. Efforts should be made to design simple cost-effective structures and equipment that can easily be operated and maintained by the farmers. Assessment should be made of the need for cost-effective canal lining where technically required.
\n\nPrepare detail designs for the main canals and related structures. The design should be prepared using (a) slope stability analysis for prevention of landslides along the canals; (b) hydraulic analyses including assessment of water losses at different reaches of the canal/pipes; and (c) suitable design parameters for the canals/pipes including side slopes, cross-sections, and freeboards, diameters, friction losses, protection drainage, crossing points etc. Assessment should be made of the need for cost-effective canal lining where technically required.
\n\nReview and refine the design capacity of the irrigation systems; prepare the design of secondary, tertiary, and other distribution control structures; conduct hydraulic and stability analysis of the individual structures to ensure proper distribution of water in the canal/pipe networks for better valorization of plots. Hydraulic and distribution structures are to be designed for their ability to transparently and accurately convey water to their respective command areas. Determine suitable locations and prepare detail designs for structures that may be required along the canal/pipe. Recommend the type of construction materials to be used for structures such as culverts, road crossings, outlets, bridges, inverted siphons, flumes, and drop structures. Use standard type of structures to facilitate future operation and maintenance.
\n\nIt is to be noted that the consulting firm should identify the source and location with coordinates of materials to be used during construction with estimated quantities.
\n\nThe objective of the analysis is to identify “what if” scenarios in the event of dam breach, to identify potential loss of infrastructure, human and animal life, and to develop response plans and protocols. The specific elements to be undertaken by the consultant shall include, but not necessary be limited to, the following:
\n\nPrepare the detail design of drainage and flood control networks. These will be mostly surface drainage and flood control structures. sub-surface drainage may be proposed and designed when deemed necessary.
\n\nFollowing the post-harvest and office structures need assessment conducted during interim stage, the Consultant will prepare the detail design of such structures that meet community/users needs (e.g., roads, power, water distribution networks and office buildings, post-harvest and handling facilities with basic utilities, etc.).
\n\nTo ensure stakeholder-wide appreciation and ownership of the assignment outputs and recommendations, the consultant is expected to organize a coordination workshop to present the draft designs to the client and stakeholders. During this workshop, the client will ensure all logistics of the participants
\n\nBased on the comments provided on the draft detail designs and outcome of the stakeholder workshop, the consultant shall prepare detail designs of dams and command areas and related structures. These include preparations of detailed drawings, detailed unit price market survey, BOQs, technical specifications, cost estimates, and bidding documents.
\n\nAfter incorporating the comments in the final designs, the consultant are expected to organize a coordination workshop to present the final designs and outputs to client in technical workshop, during this workshop the client will ensure all related logistics.
\n\nRevisit and refine the estimates of irrigation requirements for the selected irrigation technologies to be applied, taking into account of various irrigation efficiencies that are likely to be achieved, prepare detail design drawings including longitudinal plan, profiles, and cross-sections of the main and tertiary canals/secondary pipes and typical designs for their respective structures. Prepare design of three (3) representative tertiary blocks including tertiary canals and appropriate on-farm distribution systems.
\n\nPrepare suitable technical specifications for the use of materials, workmanship, inspection schedules, plant, and equipment in the construction of dam and appurtenant structures, dam instrumentation and irrigation infrastructures to allow the Client to prepare tender documents and select the contractors. Reference to brand names, catalog numbers or other details that limit any materials or items to a specific manufacturer is not allowed unless stated that is must be “equal or better”.
\n\nConsultant shall prepare bills of quantities and project cost estimates based on unit price of materials obtained during the market survey for the final detail design report clearly indicating activities to be carried out by contractors.
\n\nFor each scheme, the consultant shall prepare separate detailed implementation schedules for activities to be carried out by contractors.
\n\nA draft of the detail design report will be circulated for consultation to the Client and other key stakeholders prior to moving on to the final detail design report. The report shall include the following elements:
\n\nWhile conducting this assignment, the consultant will provide the client with short periodic progress updates. However, the client may request the consultant at any time to present any desired clarification about the progress of the assignment when it is determined to be necessary.
\n\nThe Consultant will produce a series of reports in English during the assignment. All the reports will be prepared in Word format with tables and graphs prepared in Excel format as well as Maps and design drawings in shapefile and CAD formats. All reports to be of internationally accepted standards. All the raw data (calculation notes) collected will be submitted to Client. The reports will make full use of diagrams, Gantt Charts, photos, tables etc to make the reports accessible to a wide readership, also whose first language might not be English. The report will be submitted to SPIU-CDAT/RAB in printed copies, along with an electronic copy for evaluation and approval.
\n\nThe Consultant shall arrange and make PowerPoint presentations, of the reports, maps and drawings, to the Client and other key stakeholders at workshops no more than 2 weeks after each submission.
\n\nThe Consultant will be expected to employ the most effective methodology and standards to achieve results with optimal national stakeholder involvement. In addition, the Consultant will be expected to:
\n\nInternational Standards shall be used for the studies, and their application shall be appropriately referenced. ICOLD dam design criteria shall be used to guide the definition of design floods, earthquakes, sediment management etc.
\n\nHydrology: the standards and guidelines provided by organizations like the World Meteorological Organization (WMO), International Association of Hydrological Sciences (IAHS), and national agencies (e.g., RWB) will be followed.
\n\nGeological and geotechnical investigations: relevant standards and guidelines established by organizations such as the American Society of Civil Engineers (ASCE), International Society for Rock Mechanics (ISRM), and ASTM International, Adherence to local, national, and international regulations, codes, and standards governing geological and geotechnical investigations, ensuring compliance with safety, environmental, and engineering requirements, Implementation of QA/QC procedures throughout the investigation process to ensure the accuracy, reliability, and consistency of data collection, testing, analysis, and reporting will be adhered to.
\n\nConsultant will Ensure that the assessment process complies with relevant national laws, regulations, and international standards pertaining to environmental and social impact assessment.
\n\n\n\n
The Consultant will produce the following reports and make presentations of the same to the Client:
\n\n| \n\t\t\t Report \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t No of Copies \n\t\t\t | \n\t\t
| \n\t\t\t Inception Report \n\n\t\t\t(1months) \n\t\t\t | \n\t\t\t\n\t\t\t Contains the updated work plan, state of mobilization, refined work methodology and understanding of assignment, specify submission dates for each of the required technical reports in draft form, issues identified for Client’s attention, proposed content and structure of the various reports. The proposed project schedule shall be broken down by tasks and sub-tasks and presented in Gantt chart form. A presentation shall be made by the Consultant 1 Month after commencement of consultancy services \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Feasibility Report \n\n\t\t\t(3 Months) \n\t\t\t | \n\t\t\t\n\t\t\t The report will contain progress made, including details of the project area, links with existing institutions, lessons from similar projects, an assessment of constraints and opportunities, results from field investigations and surveys, findings of the various water demand assessments, and clear approach that will be taken to analyse and compare the different alternatives. The report will be complete including all information required by this TOR with only minor changes expected for the final submittal. The report will contain a detailed executive summary, a complete technical description of each alternative analysed, including justification, technical and financial analysis, computation, drawings, figures and maps as well as detailed reports on all subjects treated in the scope of the study. A presentation shall be made by the Consultant 4 months after commencement to review and approve the report. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Final \n\n\t\t\tfeasibility Report \n\n\t\t\t\n\n\t\t\t (1 Month) \n\t\t\t | \n\t\t\t\n\t\t\t Comments received after the presentation of the draft feasibility report will be addressed and the final report submitted 4 months after commencement. A final presentation is not expected unless there are significant changes made. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Draft detail design report technical specification and unit price market surveying (2 months) \n\t\t\t | \n\t\t\t\n\t\t\t The draft final report of selected alternative will provide details of in-depth investigations on all aspects of the project. It will include all calculations notes, layout maps, drawings, bill of quantities, and updated financial analyses. These reports will be the basis of engineering works that will be conducted by the contractors. A presentation shall be made by the Consultant 2 months after approval of the feasibility report and selection of best scenario. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Final design report (1 month) \n\t\t\t | \n\t\t\t\n\t\t\t Following comments from the Client, the Consultant will prepare and compile tender documents incorporating general, specific and technical conditions of contract, specifications, bill of quantities, tender drawings and operation and maintenance manuals. \n\t\t\t | \n\t\t\t\n\t\t\t 5 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
| \n\t\t\t Monthly progress reports (1st week of every month) \n\t\t\t | \n\t\t\t\n\t\t\t 1-2 page maximum comprising a narrative and bar charts or other graphic presentation, showing details of the Consultant’s progress, changes in the assignment schedule, impediments and proposed remedies will be submitted on a monthly basis. Reports should include a financial summary, indicating amounts invoiced, amounts disbursed, and any other pertinent financial details. \n\t\t\t | \n\t\t\t\n\t\t\t 2 hard \n\n\t\t\t1 soft \n\t\t\t | \n\t\t
Three workshops will be organized to discuss the submitted reports. The workshops will be facilitated by the Client. At each workshop, the Consultant’s key experts will make PowerPoint presentations and provide concise reports for discussion.
\n\n\n\n
Note: The abovementioned workshops are different from the expected stakeholder public consultative meetings and/or workshops to be organized and facilitated by the Consultant in the project-affected areas for information gathering (as part of Consultant’s fieldwork) and stakeholder review and comments on draft documents during the course of the assignment.
\n\n\n\n
\n\n
The study team should be comprised of experienced professionals which will include national/regional/international Consultants as necessary to ensure study relevance and effectiveness. The team should reflect an appropriate mix of disciplines, education, skills and experience, an understanding of underlying development issues, and regional experience. The team should be made up of specialists each with relevant qualifications in the corresponding disciplines and experience in undertaking studies related to irrigation development and watershed management.
\n\nThe areas of expertise required include: irrigation engineering and agriculture development, watershed management, rural development, civil/infrastructure/hydraulic engineering, hydrology, financial and economic analysis, geotechnical engineering, institutional analysis and environmental and social impact assessment. The Consultant may optimize their personnel to demonstrate the competencies required for the assignment. The time input and qualifications of the key experts are as follows:
\n\n| \n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t Person-Months \n\t\t\t | \n\t\t\t\n\t\t\t Competences \n\t\t\t | \n\t\t
| \n\t\t\t Team Leader (Dam Design/ Civil Engineer) \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Civil/Hydraulic Engineering, with a minimum of fifteen (15) year’s general experience and eight (8) specific references in water resources planning and design and construction supervision of hydraulic structures such as dams, hydropower projects and irrigation systems and have experience in designing World Bank or other IFI financed irrigation projects in recent years; strong coordination and leadership skills with proven record over past five years. \n\t\t\t | \n\t\t
| \n\t\t\t Irrigation and Drainage Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualification in irrigation, water resources, or hydraulic engineering, with ten (10) years’ general experience and seven (7) specific references in the planning and design and construction supervision of irrigation and drainage systems. \n\t\t\t | \n\t\t
| \n\t\t\t Agricultural Planner/ Agronomist \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Agronomy or related sciences with at least seven (7) year’s general experience with three (3) specific references in commercially oriented irrigation or irrigated agriculture development projects. \n\t\t\t | \n\t\t
| \n\t\t\t Structural Engineer \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Structural Engineering and at least seven (7) year’s generals experience with three (3) specific references as structural engineer for design and construction supervision of hydraulic infrastructure projects. \n\t\t\t | \n\t\t
| \n\t\t\t Geotechnical Engineer \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in Geotechnical Engineering and at least seven (7) year’s general experience with three (3) specific references in geotechnical investigations, design and construction supervision of hydraulic infrastructure projects. \n\t\t\t | \n\t\t
| \n\t\t\t Hydrologist/ Hydro-geologist \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualification in water resources/hydrology, and at least five (5) year’s general experience with three (3) specific references in use of water resources models for surface and groundwater assessments as well as experience in use of GIS/remote sensing in river basins. \n\t\t\t | \n\t\t
| \n\t\t\t Soil Specialist/ Pedologist \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in soil sciences and at least five (5) year’s general experience with three (3) specific references in soil investigation for irrigation and watershed projects \n\t\t\t | \n\t\t
| \n\t\t\t Land-husbandry specialist \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in soil sciences, agroforestry and at least five (5) year’s general experience with three (3) specific references in land husbandry for irrigation and watershed projects \n\t\t\t | \n\t\t
| \n\t\t\t Economist/ Financial Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in economics, and at least five (5) year’s general experience with three (3) Specific references on development projects, specifically in economic and financial analysis of water resources development projects; and has experiences in irrigation water tariff assessment and design \n\t\t\t | \n\t\t
| \n\t\t\t Surveyor \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in surveying with demonstrated experience in use of remote sensing/GIS applications. minimum of five (5) year’s general experience with three (3) specific references in engineering surveys. \n\t\t\t | \n\t\t
| \n\t\t\t Social development specialist \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualifications in sociology, development studies with five (5) year’s general experience with three (3) specific references. The Specialist will ensure that socio-economic and gender issues are appropriately included during the project preparation/design stage. \n\t\t\t | \n\t\t
| \n\t\t\t Environmental Specialist \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Postgraduate qualification in Environment studies and at least five (5) year’s general experience with three (3) specific references in Environmental Assessments. Knowledge of World Bank Social and environmental safeguards is a must. \n\t\t\t | \n\t\t
| \n\t\t\t Total Man-Months \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Data and documentation on hydrological, meteorological, water quality and other relevant aspects of the river basins which the Client may have will be availed to the Consultant; however, the Consultant has the ultimate responsibility for collecting the required data and documentation which cannot be made available by the Client from official sources. The Client will:
\n\nProposals should indicate how the funds will be best utilized to achieve the objectives of the assignment. Whilst all of the Consultant’ costs incurred in their participation, supporting the arrangement and running of national and district workshops must be included in the Consultant’s financial proposal, the costs of holding the workshops themselves (costs of venue, participants’ expenses such as transport and accommodation, materials etc.) will be met by the Client and should not be included in the Consultant’s financial proposals. The costs of all other consultations, meetings etc. required by the Consultant to adequately complete the assignment must be included in the financial proposals.
\n\nThe Consultant shall operate their own project office and shall bear all accommodation, local transportation, visas, and other costs necessary to carry out the assignment.
\n\nThe Consultant's fees shall cover the salaries of the entire staff of the Consultant employed on the study. The fees will include provision for all supporting staff (non-key experts) and services necessary to carry out the work; hire of vehicles; procurement of equipment (establishment of gauging stations) and direct costs for travel, freight, accommodation, report production and other expenses. The contract will be for a fixed lump sum and the Consultant will not claim any additional payments to compensate for exchange rate fluctuations or price escalation and delays in payments of not more than 90 days on the part of the Client.
\n\nThe amount and schedule of payment of fees will be in accordance with the terms and conditions of the contract agreement finally made between the Consultant and RAB/SPIU/CDAT Project. Notwithstanding this, the following schedule will be used as a basis for negotiation:
\n\n| \n\t\t\t Payment Number \n\t\t\t | \n\t\t\t\n\t\t\t Event \n\t\t\t | \n\t\t\t\n\t\t\t Percentage (%) \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved Inception Report, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved Interim Report, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of approved Final Detail Design Report and Tender documents, after addressing the comments from presentation workshop \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t
\n\n
The Consultant will be required to demonstrate in their proposal evidence of adoption of the use of a Quality Assurance System (ISO 9001 or equivalent), as well as describe how quality control will be implemented in the course of the project.
"},{"id":"OP00270739","notice_type":"Request for Expression of Interest","noticedate":"30-Jan-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-02-12T00:00:00Z","submission_deadline_time":"11:00","project_ctry_name":"India","project_id":"P168590","project_name":"Tamil Nadu Housing and Habitat Development Project","bid_reference_no":"IN-TNSCB-402241-CS-QCBS","bid_description":"Procurement of System Integrator (SI) for services to Design, Develop, Implement and Maintain Enterprise Resource Planning (ERP) System for TNUHDB","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Chennai, Tamil Nadu","contact_ctry_name":"India","contact_email":"tnuhdbprocurement@gmail.com","contact_name":"Superintending Engineer","contact_organization":"Tamil Nadu Urban Habitat Development Board","contact_phone_no":"+914428443375","submission_date":"2024-01-30T00:00:00Z","notice_text":"REQUEST FOR EXPRESSIONS OF INTEREST
(CONSULTING SERVICES – FIRMS SELECTION)
India
Tamil Nadu Housing and Habitat Development Project
Loan No./Credit No./ Grant No.: 9094-IN
Assignment Title: Procurement of System Integrator (SI) for Services to Design, Develop, Implement and Maintain e-Governance System for Tamil Nadu Urban Habitat Development Board
Reference No: IN-TNSCB-402241-CS-QCBS
Tamil Nadu Urban Habitat Development Board (TNUHDB) is implementing the Tamil Nadu Housing and Habitat Development Project financed by the World Bank and intends to apply part of the proceeds for consulting services.
Objective and Scope of Work:
TNUHDB intends to hire a Consulting firm (System Integrator) to design, develop, implement, operate, and maintain an Integrated Enterprise Resource Planning (ERP) and digital solution for TNUHDB to enhance the operations and transform the service delivery to its stakeholders while realizing the vision of “a slum free city and upliftment of the urban poor and habitation”.
The detailed scope of work of the consultancy services is indicated in TOR (Copy as attached)
Also the detailed Terms of Reference (TOR) for the assignment can be found at the following website:www.tnuhdb.tn.gov.in.
Duration of Assignment
The duration of the assignment for building the ERP is (12 months + 2 months for stabilization) and a period of 36 months operation & Maintenance from the date of commissioning of ERP.
The Tamil Nadu Urban Habitat Development Board, Government of Tamil Nadu now invites eligible consulting firms (“Consultants”) to indicate their Expression of interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.
The short-listing criteria are in the Table below. The lists of documents regarding the Eligibility Criteria of the firm to be submitted along with the Expressions of Interest are in the Table below:
S. No | Eligibility Criteria | Supporting documents for fulfilling the Eligibility Criteria |
1
| The Firm should be a company registered under the provisions of the Indian Companies Act, 1956/2013 or a partnership firm registered under the Indian Partnership Act1932 or the Limited Liability Partnerships Act, 2008. (Applicable for Indian firms). For firms registered outside India, onus will be to demonstrate that the legal structure of the firm complies with internationally accepted good practices and the Indian provisions mentioned above.
Firm should have GST registration. (Applicable for Indian firms)
Firm should have been operational for the last 10 (Ten) years.
| Copy of Certificate of Incorporation or Copy of LLP firm registration certificate, as applicable.
Copy of Goods and Services Tax (GST) certificate with GST registration number (GSTIN)
Copy of PAN Card(Applicable for Indian firms)
In addition, for JV Partner bids • The Signed JV Partner Agreement clearly stating: − Roles and responsibilities of each member − The Lead Firm shall have maximum Stake in the JV Partner − The Lead Firm shall be responsible and jointly & severally liable under this RFP Terms for: The delivery of products & services Successful completion of this entire Project Compliance with the SLAs • Authorization by authorized signatories of JV Partner members authorizing the Lead Firm to bid on their behalf for this RFP |
2 | The Firm (JV Partner) should be certified in all.
| Copy of the requisite certificates should be enclosed. |
3 | Board resolution / Power of attorney in favour of authorised signatory
| Copy of Power of attorney with appropriate supporting documents Power of attorney in favour of the lead member In case of JV Partner, the members shall submit a power of attorney in favour of the lead member. |
4 | The Firm should have a positive net worth in each of last three (3) financial years (FY 2020-2021, FY 2021-2022, FY 2022-2023) | Certificate from the Statutory Auditor clearly stating the net worth |
5 | The Firm should have an average annual turnover of Rs.60Crore and above, in each of the last three (2020—21, 2021-22& 2022-23) audited financial years. | Financial turnover Statement from CA along with Profit & Loss statements Certificate from the statutory auditor clearly stating the total turnover. |
6 | The Firm shall have local office in Chennai.
If Firm does not have a local office in Chennai, an Undertaking is required indicating willingness to open a local office in Chennai within 30 days of signing of the contract. | Copy of the Proof/Rental Agreement & GST be submitted along with office Pictures.
Undertaking letter
. |
7 | The Firm should have the project experience of development, implementation and maintenance of a workflow-based ERP/IT applications and portal implemented/ongoing in public or private sector in India over the last seven (7) years, indicating the works completed with their value and percentage of work completion along with the total contract value if on-going works. This excludes the cost of procurement, deployment, and maintenance of infrastructure.
| Copy of work order and Completion certificate(s) from the client (Completed or Ongoing) and Certification by Statutory Auditor or independent auditor (Completed with Value & other relevant parameters)
Note: |
8 | The Firm should not be under a declaration of in-eligibility for corrupt, fraudulent or any other unethical business practices and should not be debarred or blacklisted by World Bank. | Undertaking on company's letter head signed by company’s authorized signatory |
9 | The Firm should have financial capability to handle the services by mobilizing Rs.25 lakhs per month in advance to disburse payment to the resources deployed for at least Two months (Rs. 50 Lakhs) without awaiting payment from TNUHDB. | Any Scheduled Banker’s certificate to this effect to be produced/ Declaration |
10 | The Firm should have the experience in documents digitization of at least 50 lakh pages during the last seven (7) years. | Scope of Work Document along with the detailed agreement copy. and Certificate(s) from the client related to Document Digitalization (Completed or phase completed) and Certification by Statutory Auditor or independent auditor (Completed or phase completed with Value & other relevant parameters) Note:- |
11 | The Firm should have the experience in IT projects establishing Data Centre or Disaster Recovery Centre with facility management services of comparable scope and magnitude during the last seven (7) years from the date of submission of bid. | Copy of work order and Completion certificate(s) from the client (Completed or phase completed) and Certification by Statutory Auditor or independent auditor (Completed with Value & other relevant parameters) Note:- |
12 | The Firm should have the experience in IT projects (completed) including setting up Local Area Network (LAN) infrastructure during the last seven (7) years from the date of submission of bid | Copy of work order and Completion certificate(s) from the client (Completed) and Certification by Statutory Auditor or independent auditor (Completed with Value & other relevant parameters) Note:- |
Note: Firms submitting documentation which are not in Indian rupees (contracts, work orders, certificates, etc.), in their EOIs, conversion of the local currency into Indian Rupees should be done to facilitate review of REOI using currency conversion rate of the date of advertisement of the REOI.
The Firm must provide the following additional details also:
Note: Key Experts will not be evaluated at the short-listing stage of EoI.
Consultant firm may submit other documents considered important, which are not listed above, to justify general qualifications and qualifications relevant to the assignment.
The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s prevailing “Procurement Regulations for IPF Borrowers” July 2016,(“Procurement Regulations”) as amended 20 November 2020, setting forth the World Bank’s policy on conflict of interest.
Consultants may associate with other firms to enhance their qualifications but should indicate clearly whether the association is in the form of a JV Partner and/or a sub-consultancy. In the case of a JV Partner, all the partners in the JV Partner shall be jointly and severally liable for the entire contract, if selected.
As per the Government of Tamil Nadu directions, all procurement activities should be processed through Government e-Procurement portal www.tntenders.gov.in.
The preferred Consulting firm will be selected in accordance with the Quality and Cost Based Selection (QCBS) method set out in the Procurement Regulations of World Bank.
Further information can be obtained at the address below during office hours i.e.10:00 AM to 5:45 PM. (Except holidays)
Expressions of interest must be delivered through e procurement portal on or before 12.02.2024 up to 11.00 AM Indian Standard Time.
Attention:
Superintending Engineer,
Project Monitoring Unit - World Bank Project
Tamil Nadu Urban Habitat Development Board,
No.5, Kamarajar Salai,
Chennai – 600 005,
Tamil Nadu, India,
E-mail: tnuhdbprocurement@gmail.com
TERMS OF REFERENCE
Terms of Reference for Selection of System Integrator (SI) for Implementation of Enterprise Resource Planning (ERP) and Digital Platform for TNUHDB
January 2024
Table of Contents
Background. 5
Objective. 5
Overview of Scope of Work for System Integrator 5
1. Firm Capability. 10
2. Team Compositions. 11
2.1. Implementation team composition. 11
2.2. Operation & maintenance (Data Centre) support team.. 17
3. Capacity-building program.. 23
4. Project deliverables / Timeline / Payment schedule. 24
5. Compliance to Standards. 25
5.1. Adherence to Open-Source Standard. 25
5.2. Compliance with Government standards & policies. 25
5.3. Compliance with Industry Standards. 25
5.4. Single-Sign On. 26
5.5. Support for PKI based Authentication and Authorization. 26
5.6. Interoperability Standards. 26
5.7. Scalability. 26
5.8. Security. 26
5.9. Application Architecture. 29
5.10. Proposed Application Architecture. 30
5.11. High Level Design (HLD) 30
5.12. Detailed (Low Level) Design (LLD) 30
5.13. Test Plan. 30
5.14. Specification. 30
5.15. Non-Functional Requirements. 31
6. Data, local services, personnel, and facilities to be provided by the Borrower 34
7. Operation and maintenance. 35
8. Institutional and organization arrangements. 35
8.1. Project Stakeholders. 35
8.2. Project Governance Structure. 35
8.3. Communication Protocols 36
8.4. Progress Reports/ Reports/Notes. 36
8.5. Communication medium.. 37
8.6. Submission of Work Outputs. 37
8.7. Quality Assurance Plan. 37
8.8. Change management and risk management 37
9. Commencement Date. 37
10. Period of Contract 37
11. Reporting arrangement 38
Annexure I - Solution / Implementation Approach. 39
Annexure II- Track 1: Application design, development, and implementation. 40
1. Scope of Application Development 40
2. Administration - User Management, Workflow management, Audit-Trail 50
3. Mobile application. 51
4. Design, Develop and Implement the TNUHDB Information Portal 53
5. Design and Development of Mobile Application. 54
6. System Architecture. 55
7. Internet and Intranet Enabled. 57
8. Graphical User Interface. 57
9. Workflow Integration Approach. 58
10. Installation/ Upgrade/ Enhancement 59
11. Scalability. 59
12. Security. 60
13. System Control and Audit 63
14. Data Backup/ Data Archival/ Restore. 64
15. Database. 64
16. Enterprise Monitoring System (EMS) 65
17. Operations. 73
18. Stages of Application Development 74
Annexure III - Track 2: Data digitalization. 79
1. Documents scanning and digitalization requirements. 79
Annexure IV - Track 3: IT Infrastructure procurement, supply, Installation, and bandwidth for the project 83
1. IT Infrastructure Requirements. 83
2. IT infrastructure deployment plan. 85
3. Cloud Hosting. 86
4. Local Area Network. 89
5. Network Operation Centre (NOC) 90
6. Internet Infrastructure and Connectivity. 92
Annexure V - Track 4: Training and Capacity Building. 95
1. Introduction. 95
2. Training requirements. 96
3. Training Effectiveness. 98
Annexure VI- Track 5: Operations and Maintenance. 99
1. Applications Support and Maintenance. 99
2. IT Infrastructure Support and Maintenance. 101
3. Compliance to SLA. 109
Annexure VII - Governance Structure and Responsibility. 111
1. Project Leadership Team.. 111
2. Project Implementation Committee (PIC) 111
Background
Tamil Nadu Urban Habitat Development Board (TNUHDB) is implementing the Tamil Nadu Housing and Habitat Development Project (TNHHP) financed by the World Bank. TNUHDB intends to engage System Integrator (SIs) for Design, Develop, Implement an ERP and digital platform for TNUHDB board and service delivery to citizens and for Operations and maintenance of solutions.
Primary objective of TNUHDB is to provide housing for urban poor. TNUHDB services are in green field development, in-situ upgradation, and reconstruction. Housing schemes provided by TNUHDB are “In-Situ” Slum Redevelopment (ISSR), Affordable Housing in Partnership (AHP), Subsidy for Beneficiary – Led individual house construction (BLC), Promotion of Affordable Housing for weaker sections through Credit Linked Subsidy Scheme (CLSS). Under Housing for All (HFA - Urban), TNUHDB is designated as the implementing agency for AHP and BLC schemes.
Functions of TNUHDB are carried out by functional divisions namely, Technical, Administration and Establishment, Finance and Accounting. The technical division is headed by Chief Engineers (CE) and is assisted by Superintending Engineers (SE). The Secretary manages the administration and establishment division while the Financial Advisor is responsible for the finance and accounting division. The Project Management Unit (PMU) headed by the Joint Managing Director/Project Director, handles the Externally aided Project Financed by MDBs such as the World Bank (WB) and Asian Development Bank (ADB). The TNUHDB functions are distributed to the wings, and each wing is supported by sectional units and staff. TNUHDB has its Board office at Chennai and is supported by two (2) Regional Offices, four (4) Circle Offices in Chennai and one (1) Circle Office each in Madurai and Coimbatore and 21 Divisional Offices across the State.
Objective
TNUHDB intends to hire an agency (System Integrator) to design, develop, implement, operate, and maintain an Integrated Enterprise Planning (ERP) and digital solution for TNUHDB to enhance the operations and transform the service delivery to its stakeholders while realizing the vision of” a slum free city and upliftment of the urban poor and habitation”.
Overview of Scope of Work for System Integrator
The scope of work envisaged for the System Integrator comprises of following key activities.
The key activities are detailed below:
Application development phases:
The key components of the scope of work are further detailed in Annexure I
System Integrators (Firm) is required to have experience, expertise and technical capability to carryout activities successfully.
Have experience in solution design, development and maintains services for:
Position | Qualification / Experience | Rolls & Responsibilities | Person Months | Home/ Field |
Program Manager / Team Leader |
|
| 12 | Home/Field |
Project Manager, Software | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology from a reputed University or College or Institute |
| 9 | Home/Field |
Project Manager, Infrastructure & Network | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology from a reputed University or College or Institute
|
| 9 | Home/Field |
Solution Architect | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute |
| 6 | Home/Field |
Database Expert | a) Education: Full time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute
|
| 6 | Home/Field |
Operations Manager | a) Education: Full time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology with preferably MBA degree from a reputed University or College or Institute |
| 3 | Home/Field |
Business Analyst | a) Education: Full time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology with preferably MBA degree from a reputed University or College or Institute |
| 6 | Home/Field |
Security Architect | a) Education: Full time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute |
| 6 | Home/Field |
Test Lead | Have BE / B Tech in computer science/IT (or) BCA / B.Sc. Computer Science (or) Master’s degree in computer science / Computer Application. Minimum 5 years of work experience in Testing Must have experience in online & offline testing tools, load testing, regression testing & other prominent black & white box testing techniques.
|
| 6 | Home/Field |
Position | Qualification / Experience | Rolls & Responsibilities | Person Months | Home/Field |
Data Centre Manager | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute |
| 36 | Home |
System Administrator | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute |
| 36 | Home |
Database Administrator | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute Certification: OCA/OCP/Java/MySQL or equivalent |
| 36 | Home |
Network Administrator | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute |
| 36 | Home / Field |
Network Support Engineer 1 | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute b) Certifications: MCSE/CCNA certification preferred c) Experience: Should possess at least 6 to 8 years of experience as network support engineer |
| 36 | Field |
Network Support Engineer 2 | a) Education: Full Time Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute
|
| 36 | Home |
Technical Support | a) Education: Full Post Graduation in Computer Science / Computer Application / Information System Management / Information Technology or B. Tech / B.E. in Computer Science / Information Technology from a reputed University or College or Institute b) Certifications: Networking or any other relevant technical certification c) Experience: Should possess at least 3 to 5 years of experience in technical support
|
| 36 | Home |
System Integrators shall refer to Annexure-V for the Training and Capacity Building that shall give detailed scope on the Training Requirements, Scheduling the Training Calendar, number of trainings and their different types that shall be given along with the proper training aids, for TNUHDB Officials and Other Stakeholders.
# | Scope Activity / Deliverable of SI | Timeline completion | Payment Schedule |
| PLANNING & SOLUTION DESIGN |
|
|
1 | Signing of contract between SI and TNUHDB | T | 5% of Capex |
2 | Submission of Project charter and Work Plan document | T+ 1 month | |
3 | Submission of Business Requirement and SRS document | T+ 2 months | 5% of Capex |
4 | Submission of HLD and LLD solution design document | T+ 3 months | |
5 | Submission of Change Management and Capacity Building Plan | T+ 3 months | |
| IMPLEMENTATION |
|
|
6 | Submission of IT Hardware, Network infrastructure, Support Software procurement plan | T + 4 months | 15% of Capex |
7 | Supply, install, configuration, commissioning of required IT infrastructure networking equipment, NoC as part of technical solution, Cloud DC, DR | T + 6 months | |
8 | Supply, install, configuration, commissioning of required IT infrastructure for end users | T + 6 months | |
9 | Supply, install, configuration of Support software for Technical wing and end users | T + 6 months | |
10 | Digitization and Data Migration | T + 7 months | 5% of Capex |
11 | Application Development / Customisation of solution | T + 8 months | 20% of Capex |
12 | Application Cloud hosting in DC and DR | T + 8 months | |
13 | Integration Test | T + 8 months | |
14 | System Integration Test | T + 9 months | |
15 | User Acceptance Test | T + 9 months | |
16 | Submission of Test reports | T + 9 months | |
17 | Submission of Project Documentation, User Manuals, SoPs | T + 9 months | 5% of Capex |
18 | Training, Capacity Building, Change Management | T + 10 months | |
19 | Pilot implementation of PMS, ERP, Portal applications | T + 11 months | 5% of Capex |
20 | Submission of "Lessons Learnt" and Solution Update based on Pilot Implementation (Including UAT and Certification) | T + 11 months | |
21 | Third party security audit and certification | T + 12 months | 5% of Capex |
22 | Go-Live | T + 12 months | 15% of Capex |
23 | Solution stabilisation & Handholding to TNUHDB | T + 14 months | 10% of Capex |
| OPERATION & MAINTENANCE |
|
|
24 | Quarterly Operation and Maintenance Support + Quarterly SLA Compliance Report | Every quarter for O&M period | ~8.31% of OPEX per Quarterly (OPEX equally amortized across 12 quarters, time of 3 years) |
| PROJECT HANDOVER & EXIT |
|
|
25 | Handing over of maintenance, user training and knowledge transfer | 36th month of O&M period | 10% of Capex |
Note: Capex (Capital Expenditure) and Opex (Operational Expenditure) to be quoted by the firm (System Integrator)
The solution for this project must be designed following open standards, to the extent feasible and in line with overall system requirements set out in this RFP, to provide for good inter-operability with multiple platforms and avoid any technology or technology provider lock-in.
The solution proposed by SI in response to this RFP, must comply with all the relevant standards and policies related to e-Governance application development published by Government of India, which includes:
In addition to above, the proposed solution must be based on and compliant with industry standards (their latest versions as on date) wherever applicable. This will apply to all the aspects of solution including but not limited to design, development, security, installation, and testing. There are many standards that are summarized below. However, the list below is for reference purposes only and is not to be considered as exhaustive.
The proposed solution should enable single-sign-on so that any user once authenticated and authorized by system is not required to be re-authorized for completing any of the services in the same session. For employees of the TNUHDB concerned, the browser-based application accessed on the intranet, through single-sign-on mechanism, will provide access to all the services of the departments concerned (based on their roles and responsibilities), Help module, basic and advanced reporting etc. Similarly, for external users (citizens and others), based on their profile and registration, the system shall enable single sign on facility to apply for various services, integration with existing TNUHDB applications, external applications, submit queries /complaints and check status of their applications.
The solution shall support PKI based Authentication and Authorization, in accordance with IT Act 2000, using the Digital Certificates issued by the Certifying Authorities (CA) such as MTNL or NIC or Maharashtra Government authorized agency. Two factor authentications (login id & password and digital signature) shall be implemented by the SI for officials/employees involved in processing citizen services as per the Functional requirement specification of the services specified in RFP.
Keeping in view the evolving needs of interoperability, especially the possibility that the solution shall become the focal point of delivery of services and may also involve cross functionality with the e-Government projects of other departments / businesses in future, the solution should be built on Open Standards. Some of the states already have other applications deployed and running for delivering services to citizens. The SI shall ensure that the application developed is easily integrated with the existing applications. Every care shall be taken to ensure that the code does not build a dependency on any proprietary software, particularly, using proprietary ‘stored procedures’ belonging to a specific database product.
One of the fundamental requirements of the proposed application is its scalability. The architecture should be proven to be scalable (cater to increasing load of internal and external users and their transactions) and capable of delivering high performance for at least four years from the date of deployment. In this context, it is required that the application and deployment architecture should provide for Scale-Up and Scale out on the Application and Web Servers, Database Servers, and all other solution components.
The systems implemented for project should be highly secure, considering that it is intended to handle sensitive data relating to the TNUHDB departments, and others. The overarching security considerations are described below.
An indicative list of information security requirements which are to be followed by SI is specified below. During the SRS preparation phase, this may be modified in concurrence with TNUHDB.
Indicative list of information security requirements
# | Security Areas | Specifications |
Physical Security |
| |
Network Security |
| |
System Security |
| |
Application Security |
| |
Audit Trails & Logs |
| |
Data Protection |
| |
Session Management |
| |
Data Warehouse Security |
| |
Application Deployment |
| |
Information Security Governance |
| |
Storage Equipment |
| |
Computing Environment |
| |
Email Security |
| |
Virus Control |
| |
Compliance to Security Standards |
| |
Security Information and Event Management System (SIEM) |
| |
Database Activity Monitoring (DAM) Solution |
|
An indicative 3-tier architecture (also referred to as multi-tier or N-tier architecture) has been proposed for the Application Solution.
The entire processing should take place in n-tier architecture:
Once the SRS are approved, the SI shall complete the High-Level Designing and all HLD documents of all the functionalities, integration with existing application and external application. The SI shall prepare the HLD and have it reviewed and approved by the TNUHDB will sign off on the HLD documents based on the advice of PMC.
The LLD shall interpret the approved HLD to help application development and shall include detailed service descriptions and specifications, application logic (including “pseudo code”) and UI design (screen design and navigation). The preparation of test cases will also be completed during this stage. The SI shall have the design documents reviewed and approved by the TNUHDB. TNUHDB will sign off on the LLD documents based on the advice of PMC.
Once the SRS is approved and design is started, the SI shall prepare all necessary Test Plans (including test cases), i.e., plans for Acceptance Testing. Test cases for Initial and Final User Acceptance Testing shall be developed in collaboration with domain experts identified at TNUHDB. Initial and Final User Acceptance Testing shall involve Test Case development, Unit Testing, Integration and System Testing, Functional testing of Application, Performance testing of the Application including measurement of all Service Levels as mentioned in this RFP and finally SI shall also carryout Load/ Stress testing. The SI will submit the test plans and test result reports to TNUHDB for comprehensive verification and approval.
* The SI shall get the entire facility (Record Management Facility) certified with respect to the above specification. The cost for the same will be borne by the SI. These are mandatory requirements. The ISO 15489 certification for Records Management shall be obtained on “Acceptance”, ISO 9001 certification within 3 Months of “Acceptance”, “CMMI Level 3 or above” within 6 months of “Acceptance” and ISO 27001 Certification within 6 Months of “Acceptance”. Any delay in the timelines mentioned above, payments to the SI shall not be made.
The non-functional requirements for this project which are to be delivered by the SI are provided in table mentioned below.
The framework and data structure developed shall be in compliance with the Reference Standard for Document and Cyber security launched by Government of Tamil Nadu
For the effective implementation of the proposed solution, TNUHDB will provide following support and facilities to the System Integrator (SI):
SI shall operate and maintain all the components of this project after the commencement of the go-live date. During the O&M phase, SI shall ensure that the service levels are monitored on a regular basis, where they meet the SLA criteria, and shall be reported to TNUHDB.
Post Go-Live, if any system/sub-system/appliance deployed during the O&M phase then these components must be added in the TNUHDB systems only after proper induction procedures are followed including hardening and security testing.
SI will ensure that at no time shall any data of TNUHDB Systems be ported outside the geographical limits of the country. O & M is detailed in Annexure VI.
For the successful implementation of this project, it is important to have a clear understanding and execution of the roles and responsibilities of the three key stakeholders:
TNUHDB: TNUHDB shall provide the overall guidance, project monitoring and coordination between various stakeholders for execution of the project. It shall also seek the necessary approvals as required from the concerned officials and Board.
Consulting Firm (Deloitte): Deloitte shall prepare the digital strategy roadmap for TNHUDB, assist in preparing RfP, assist in bid management for the selection of the SI/vendor for the identified solutions in the roadmap and provide handhold support during the initial period after onboarding of the SI/vendor.
SI/Vendor: The SI/Vendor shall be selected by TNUHDB who shall then carry out the implementation of solutions proposed as per the terms and conditions laid out in the RfP.
A clear definition of the roles and responsibilities of all the stakeholders in a project establishes transparency, accountability, manageability, and efficiency of the project. The governance structure that facilitates the coordination and implementation of project activities and fosters interactions among the team members with a minimum number of disruptions, overlaps and conflict.
Three-tier project management structure:
Governance Structure and Responsibility is detailed in Annexure VII
To ensure timely completion of project activities the following modes for communications are proposed medium, submission of work outputs as mentioned into the following sub-sections.
Review Meetings
The review meetings would be the primary and most frequent mode of communication.
Suitable online mediums for meeting shall be leveraged wherever required to organise and conduct virtual meetings to facilitate effective and efficient way communications.
Also, to ensure that there is a two-way communication, all the minutes of the meeting will be recorded and shared with client within 5 working days of the meeting. Such minutes of meeting should be accepted in whole or with changes
Periodic project status report would be submitted by SI highlighting the status of all activities undertaken and the issues requiring attention. The periodic progress reports shall be submitted as per the project plan
Email - To facilitate fast action on technical aspects, quick decision making and resolution of issues, both the consultants and client would make extensive use of emails exchanges. Communications will also be marked to the representative of TNUHDB.
Other virtual medium – Virtual meeting rooms on various online platforms like MS teams/Zoom/ others shall also be used for holding any meeting, discussion which are not possible to conduct in person.
SI shall submit its work outputs, recordings of minutes, requests for documentation in English language only through the SI mail id. Any communication from non-SI mail id related to project work outputs should not be considered as formal communication from SI.
SI would deploy its tailormade quality assurance and management process in consultation with TNUHDB officials and associated stakeholders through implementing and managing a series of quality practices over the lifecycle of the assignment. SI shall ensure that the assessment and deliverable meet the suitable quality standards.
Change Management
Any change, which may result in enhancement to geographical, functional or technical scope of work, postponement of the major milestones in the engagement plan, increase in resources, infrastructure or planned training sessions will be subject to the following process:
Risk Management
Risks may arise or may be identified at any point through the engagement, and will be documented through a risk management log and be subject to the following process:
Probable date of Commencement of contract: 01.01.2024
Annexure I - Solution / Implementation Approach
Solution / Implementation Approach
Implementation of ERP, and digital solution for TNUHDB be planned seamlessly in a manner for effective deployment[Deloitte2] , cost effectiveness and ease of administration. The identified scope of work are listed below. The detailed scope of work and functional requirements for Essentials and Add On are provided in the Annexure II, Annexure III, Annexure IV in this ToR document.
Solution approach taken considers implementation of essentials solution required for TNUHDB across all offices and users with 3-year operation and maintenance, followed by the implementation of additional components of networking (wireless for Divisions) with 3 year operation and maintenance.
Annexure II- Track 1: Application design, development, and implementation
The scope of work will comprise development of Project Management System, ERP System, Citizen & Employee Portal, Grievance Redressal Management, Document Management System, content management system, business intelligence and analytics platform & MIS Dashboard and others as detailed below.
The application may be developed at SI’s premises. However, the identified key personnel need to be based at TNUHDB’s office/other designated locations during entire project duration. Development shall include Prepare Development Framework, Develop System Databases, Conduct Detailed Design, Establish Operations Functions, Complete Migration Design, Code Test Development Components. Before the actual development work starts, the SI must design the integrated solution architecture.
Functional requirements of the proposed applications:
This section provides the functional requirements of the overall Digitization solution. All the functional description provided in this section are minimum requirement and have been provided for immediate reference only.
The intended coverage of the functional specifications includes the following modules:
High level functionalities of the proposed modules are listed in following section.
Project Management System
Proposed Project management System should have the following features.
Enterprise Resource Planning System
Human Resource Management System (HRMS) for Administration
The overall features of the HRMS shall be:
Finance & Account Management
The major functions of FMS module would be Finance Management, Accounting and Controlling Finances
Tools for accounting and financial close support essential bookkeeping activities such as general ledger, accounts payable (AP), accounts receivable (AR) and payroll. They help teams generate reports, create financial statements for income, expenses, and balances – and close the books quickly and with less effort. Tax management features also help ensure tax accuracy and compliance.
With revenue accounting tools, finance teams can automate billing processes, view up-to-the-minute payments, and ensure compliance with statutory regulations for revenue recognition. Cash and treasury management tools help teams predict cash flow, improve liquidity, and proactively mitigate risk. This software also integrates with banking systems.
This set of planning, forecasting, budgeting, and analytical tools help finance team and their teams support the overall financial health. FP&A is critical for analysing costs and utilisation of schemes, cost savings, improving performance, predicting, and navigating future conditions and providing fast and accurate decision support. It also supports multi-scenario planning and collaboration between finance and every other department.
It should help teams align organizational activities to business goals, identify and mitigate different types of risk, and ensure compliance with laws and regulations. By synchronizing data across corporate governance, risk management, and compliance activities, organization can operate more efficiently, navigate uncertainty, and act with integrity.
Financial management solution for TNUHDB could have following set of features,
Estate Management for Administration
This major objective of this module should be overall dashboard of assets providing following information
The major features of this modules could be,
Office Administration
The major functions of Administration module would be:
Key functions of Tapal Management would be to manage dispatches in organization
It would have following features
This would manage the vendor onboarding and performance monitoring of vendors
It would have following features
This would manage the documents for all the legal matters such as court cases and hearings for judicial cases.
It should have following features
This should enable users to keep track of all RTI applications, submitted response, appeals and their response. This data should be digitized and should be stored in repository for future reference and as a digitized back up copy. This module should have role-based access control approach for accessing all the documents in this module and repository. Generally, a public information officer should have access to this module which should have functions like RTI dashboard where all RTIs should be categorized as per their status like new, pending, responded, and marked to first Appellate authority (FAA).
This module should track all the vehicles and control overall fleet operations. Also, should help to manage complete fleet control operations. Every vehicle servicing should be documented and accessible by Vehicle number, driver name and on-road time. It should cover the entire life cycle of the vehicle from purchase, usage, maintenance, and disposal.
Visitor management should offer an appointment portal for visitors by which they should digitally take the appointment from the concerned person. Visitors should issue a digital visitor id card by using the visitor portal, which retains all the specific information needed. Employees and co-worker should have accurate information about visitors
Citizen Web Portal
The proposed portal should be Multilingual (Tamil and English language) Web portal and with mobile (Android/ IOS) device support, having the content in Unicode format
The major modules of the portal would be as following
The basic features of the web information portal should be as follows:
Employee Portal
TNUHDB Intends to build a portal for all internal users of TUNHDB where they can access to their assigned task, assigned tickets, training schedule as a part of capacity building.
This portal will focus on 3 major areas which are
This portal should have employee task dashboard which should provide list of assigned tasks and deliverables through project management system, also this portal would be integrated with grievance redressal management system and tickets will be generated and assigned to employees based on their role and responsibilities. This Task dashboard should play vital role in evaluating employee’s performance, thus, to be integrated with HRMS module of ERP.
The purpose of the knowledge management is to ensure that right information is available to the right person at the right time to enable informed decision making. The KMS should be integrated with the DMS, selective sections of the PMS module and HRM module for information dissemination.
KMS should be single sign on application or module that should automates the administration, tracking and reporting of access to various documentary resources
Additional Learning Management System should be part of this offering which would allow users to access all training and capacity building programs from employee portal
3.MIS Dashboard
This dashboard should provide vital information to manage an organization effectively. MIS reports should provide insights related to business operations such as Engineering, Administration, Finance, employee performance, Community Development wing, revenue generated, customer queries, inventory, and information on all assets that is important to the management of a business.
MIS reports should be used by many large businesses that need daily reporting
Enterprise Support Applications
All the process or department specific interventions work to achieve specific objective. However, the there is need of some support tools which should support the main interventions or applications in achieving their objective effectively.
These business support tools are mainly:
Document Management System (DMS)
As an e-Governance initiative, all the public organisations are implementing enterprise Document Management System, which intends to create an integrated platform for performing key business functions, establish a Centralized Document Repository to store and route documents electronically and reduce paper-based work to achieve Paperless Office, improve productivity and provide a unified platform for the users to transact with inter/intra department and existing or upcoming IT systems.
Key considerations for Document Management System (DMS)
Content Management System
An enterprise level Web Content Management System should be used to meet the need to manage the content of web portal. It should manage content including media of, landing pages, Project Pages, Document repository etc. on the web portal which needs to be added / modified / edited / deleted should be done with ease without support from technology team.
The content Management System should support following functions and should have following features:
GIS Mapping
The GIS mapping for TNUHDB will allows users to organize, visualize and analyse different layers of data by creating maps and scenes.
With the ability to clearly visualize different types of data, users are enabled to uncover patterns, understand trends, monitor changes, and respond to events—facilitating better decision making.
Business Intelligence & Analytics Engine
TNUHDB should implement a BI tool/ Analytics engine to generate insights from the collected data from various sources.
TNUHDB should implement a BI tool/ Analytics engine to generate insights from the collected data from various sources.
This BI engine should have following components broadly
1. Analytics and Reporting
2. Automated Dashboards
3. Data Management
4. Reporting Tool
Helpdesk Support for Users
Helpdesk support application enables end users to raise and resolve trivial issues, track ticket status, and manage approvals with a self-service portal. It Provides higher end user satisfaction levels by defining appropriate SLAs and making sure that services are delivered on time, and incidents are resolved well within SLAs. Key functional requirements of IT helpdesk tool are:
The Administration module should have the following features or capabilities.
SI to develop mobile version (lite version) of the TNUHDB web Portal with specific functionalities which can be accessed using smart phone/tablets. The Mobile application are to be developed for TNUHDB internal and external stakeholders including TNUHDB Officials, Citizens, beneficiaries, RWA’s and applicants.
While the detailed functionalities will be finalized during the SRS stage, the indicative high-level functionalities for Lite version are as provided below:
Technical requirements
Technical specifications provided here are the set of requirements that the Digitalization solutions including TNUHDB web Portal & Mobile Application of TNUHDB must meet. This document provides information to the SI on the business requirements, various standards and guidelines and is an essential guide for defining a proposed system and ensuring mutual understanding among key stakeholders.
All the technical specifications provided in this section are minimum and have been provided for immediate reference only.
All the software (if any) along with proposed solutions shall initially be supplied with minimum on-site OEM comprehensive warranty/ support from the date of Go-live till the entire contract period. Also, if the contract period is extended, then SI must ensure that all the supplied software’s OEM warranty, service and support, licenses should be till perpetuity and for unlimited users. Please find below the summary of the software component for which the license would be required.
# | Software component | Type of license / Licensing period | Number of licenses |
Integrated Project Management System | Perpetual | Unlimited | |
ERP System- Human Resource Management System Module | Perpetual | Unlimited | |
ERP System- Finance and Account Management Module | Perpetual | Unlimited | |
ERP System- Office Administration Module | Perpetual | Unlimited | |
ERP System- Estate Management Module | Perpetual | Unlimited | |
Citizen Web Portal | Perpetual | Unlimited | |
Citizen Mobile Application | Perpetual | Unlimited | |
Employee Web Portal | Perpetual | Unlimited | |
Smart Module- Water, Energy & Video Management and Remote Monitoring | Perpetual | Unlimited | |
Helpdesk Application | Subscription | At actual | |
Web Content Management System | Perpetual | At actual | |
Documents Management System | Perpetual | Unlimited | |
GIS Software & base Map | Subscription | At actual | |
BI & Analytics Platform | Subscription | At actual |
The solution architecture should be designed by SI in line with the requirements provided in RFP document.
Integration
Application Performance Monitoring
End-User Experience Management System
General Monitoring Platform Requirements
Server Monitoring Requirements
Network Monitoring Requirements
Database monitoring requirements
Virtualization Monitoring Requirements
Storage Monitoring Requirements
SLA monitoring requirements
Each phase of application development and implementation for TNUHDB Digitalization systems need to adhere the below lifecycle:
Project Initiation
System Requirement Study
The SI must perform the detailed assessment of the business requirements and IT Solution requirements at TNUHDB’s Offices as mentioned in this RFP.
Based on the understanding and its own individual assessment, SI shall develop & finalize the System Requirement Specifications (SRS) in consultation with TNUHDB and its representatives. While doing so, SI at least is expected to do following:
Solution Design
The SI shall build the solution as per the indicative solution architecture. The solution proposed by SI should comply with the solution architecture requirements as mentioned therein.
Development
The SI shall carefully consider the scope of work and provide a solution that best meets the TNUHDB Digitalization System's requirements. The development of the application software will follow the procedure mentioned below:
Note: These documents need to be updated after each phase of project and to be maintained updated during entire project duration. The entire documentation will be the property of TNUHDB.
Testing
The SI shall provide the testing strategy including traceability matrix, test cases and shall conduct the testing of various components of the software developed/customized and the solution. The testing should be comprehensive and should be done at each stage of development and implementation. SI should plan to establish an UAT environment at TNUHDB Board office under the overall control of TNUHDB. Also, System Integrator should provide support to set up a development environment in the TNUHDB head office itself. Preparation and submission of Testing Plans must include system testing, Defect regression testing, release regression testing, Risks and Mitigation, Test environment, tools, defect management, test phase transition criteria, test schedule and deliverables. During testing phase, it expected use industry standard tools. The Application testing mechanism shall be adopted like, Alpha Testing, Automated Testing, Black Box Testing, White Box Testing, Compatibility Testing, Functional Testing, Integration Testing, Load Testing, Performance testing, Regression Testing, Stress Testing, Acceptance Testing, Security &, Controls Testing, etc.,
Bug Tracking: A Bug tracking software is an essential tool for managing the process of finding, tracking and fixing bug. Not only does it ensure that to deliver high -quality near-perfect application, but it also enhances the productivity of the development team throughput the application development process. A good bug tracking tool gives an overview of all identified errors so that nothing slips through the cracks. Reactive bug tracking also ensures that issues identified during use are promptly fixed to ensure minimal impact on product operation. A bug tracking system is required to find, fix bugs and other related issues to reduce cost of development and save time. Bug tracking system/tool should track problems and analyse efforts taken by team members to fix a bug or an issue. A bug tracking system/ tool can prioritize bugs and assign issues. Also, helps to spot repetitive problems and concentrate on important issues
The development team will be able to focus on high priority bugs rather than wasting time on smaller issues A bug tracking system/ tool should provide better communication through chat interfaces and email notifications. This reduces the communication gap and communicate to the right person to test / fix bug on time A bug tracking system should keep a record of the bug issues that are detected, who fixed them, and how long it took to fix a particular issue.
Project Go- Live Pre-Requisites & Go-Live
Annexure III - Track 2: Data digitalization
This section provides the high-level requirements for digitalization of legacy documents and other material of TNUHDB.
There are approximately 55Lakh+ of documents that needs to be digitalized.
The location of digitalization of document shall be discussed during the project inception phase. There are confidential documents and videos which are not in public domain shall have to be digitalize at TNUHDB premise. TNUHDB shall decide on which documents are to be digitalized on premise.
It may be noted by the bidder that the content and files maintained, and the language of noting are in Tamil and English. The Survey Sketches for the MUDP/TNUDP and other schemes as available with CMDA to be obtained and digitalized as per TNUHDB direction.
While digitalizing the documents, the SI should at least follow the following digitalization steps.
Digitalization steps
The sub-activities for above each step are mentioned in figure below.
Figure - Sub-activities for Digitalization of documents
For example, the following details shall be captured:
Infrastructure and manpower deployment requirements
Input specifications
Non-technical requirements
Annexure IV - Track 3: IT Infrastructure procurement, supply, Installation, and bandwidth for the project
This section details the IT, Network and security Infrastructure requirements for the various applications which are part of proposed Digital Strategy for TNUHDB.
The IT infrastructure scope includes Information Technology (IT) infrastructure procurement, deployment and maintenance of the required Infrastructure as intended.
System Integrator needs to do the appropriate solution design and sizing for the project as per the scope of work.
The objectives of this IT procurement are to:
The brief scope of work for this section includes the following:
Figure - TNUHDB overall infrastructure deployment architecture
Important Functional Considerations while design & deployment of Architecture.
The scope of services for the Cloud hosting of Data Center is as follows:
Role of SI in Cloud Hosting
The scope of services for the Local Area Network (LAN) is as follows:
SI shall build operate a network room cum operation centre from where it will house Network and Security equipment all Enterprise resources like Network, Applications, Hardware, and Connectivity to be monitored and analyzed for the day-to-day operations at TNUHDB Head Office.
SI to make sure these services are
The scope of services for the Network Operations Centre (NOC) is as follows:
The objective of Internet Infrastructure and connectivity is to provide secure application access to intranet and internet applications, enforcing internet/email policies and seamless transfer of data. The scope of providing the Internet Infrastructure and connectivity is as follows:
# | Location | Bandwidth (Mbps) | Quantity |
1 | Internet to Head Office, Chennai | 500 | 2 |
2 | Internet to Estate and Regional offices | 50 | 21 |
3 | Head Office to DC/DR (MPLS) | 10 | 1 |
4 | DC - DR (MPLS) | 10 | 2 |
5 | Estate and Regional offices to Head Office (VPN) | 1 | 21 |
The following is a pictorial view for the above-mentioned requirements.
Figure - Indicative Network and Internet connectivity diagram
Annexure V - Track 4: Training and Capacity Building
Training calendar format
Sl. No. | Type of training | Topic | Dates | Trainer | Trainee |
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Types of training
List of Training types
Type of training | Relevant Stakeholders | Scope |
Administrative & Project related | TNUHDB officials |
|
Functional | TNUHDB officials |
|
Technical (Application & Infrastructure |
IT Team |
|
Preparation of training aids
Number of trainings
Stakeholder's training requirements
Stakeholders | Total Number of trainees to be trained | Minimum Number of trainees per session | Number of days or hours for each session | Training type | Details |
TNUHDB Officials |
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Other Stakeholders |
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Annexure VI- Track 5: Operations and Maintenance
This section describes the operational requirements of the Digitization project which include all the Applications, Citizen portal, mobile applications and IT infrastructure such as Servers, Network set up, Security equipment, Experience Centre and Citizen Kiosk etc.
The high-level details of O&M activities are mentioned below:
Application support includes, but not limited to, production monitoring, troubleshooting, and addressing the functionality, availability, and performance issues, implementing the system change requests etc. The SI shall keep the application software in good working order; perform changes and upgrades to applications as requested by the TNUHDB team. Key activities to be performed by SI in the application support phase are as follows:
SI shall ensure compliance to SLAs as indicated in this RFP and any upgrades/major changes to the software shall be accordingly planned by SI ensuring the SLA requirements are met at no additional cost to the TNUHDB.
The SI shall be responsible for arranging for annual technology support for the OEM products to TNUHDB provided by respective OEMs during the entire O&M phase. For the following software’s SI is mandatorily required to take enterprise level annual support for the entire contract duration:
All planned or emergency changes to any component of the system shall be through the approved Change Management process. The SI needs to follow all such processes (based on industry ITSM framework). For any change, SI shall ensure:
Detailed impact analysis
IT infrastructure includes servers, networking, load balancers, video walls, laptop/desktop, security equipment, operating systems, enterprise monitoring system, help desk system and other related IT infrastructure required for running and operating the envisaged system. SI shall define, develop, implement, and adhere to IT Service Management (ITSM) processes aligned to ITIL framework for all the IT Services defined and managed as part of this project. IT infrastructure support and maintenance include but not limited to the below:
Warranty support for deployed IT infrastructure
Maintenance of IT Infrastructure:
The SI shall be responsible for implementing measures to ensure complete security of the TNUHDB Project solutions (including its entire environment) and confidentiality of the related data, in conformance with the security policy of GoTN/GoI/any other policy.
The SI shall constantly monitor the TNUHDB systems for events or activities, which might compromise (fraudulently or accidentally) the confidentiality, integrity, availability, and security of the system and take necessary remedial and preventive measures. This monitoring shall be through the security controls including:
The SI shall have to ensure the following:
Involving the OEMs of the critical components (hardware and software) to ensure that installations/ configurations/ integrations of the various components are performed according to the best practices/ OEM guidelines and seeking the professional support of the OEMs during any contingency is a key requirement
The SI shall ensure requisite support from the OEM for various aspects of project including configuration, customization, sizing, performance tuning and implementation support.
It is responsibility of the SI to scale up the Operations & Maintenance (O&M) team as and when required to ensure smooth project execution throughout the project duration.
SI shall ensure compliance to uptime and performance requirements of project solution as indicated in the SLA table of RFP and any upgrades/major changes to the TNUHDB Project shall be accordingly planned by SI for ensuring the SLA requirements.
SI shall be responsible for measurement of the SLAs at the TNUHDB System level as well as at the user level with the help of the enterprise monitoring tool on a periodic basis.
Reports for SLA measurement must be produced TNUHDB officials as per the project requirements.
Bidder to refer following list of software licenses which are indicative and may vary as per actual requirement. Bidder shall choose latest versions of software whichever is best fit for their requirement.
Bidder shall submit all licenses to TNUHDB in soft or paper format during handover
Sr No | Software components | Type of License | No of license |
1 | Server OS e.g., Windows Servers, RHEL, Linux, any other as per requirement. | Perpetual | As required |
2 | Workstation OS e.g., Windows 10/11, as per system requirement | Perpetual | As required |
3 | Endpoint Security Agent/Antivirus | Subscription Based for Contract Period | As required |
5 | Enterprise Monitoring System Software | Subscription Based for Contract Period | 10 end users |
7 | Helpdesk Software for Tech Support & Portal Support (Support team & team leader/admin) | Subscription Based for Contract Period | As required |
8 | Load balancer, NIPS or any other security component | Subscription Based for Contract Period | As required |
9 | Network Management System Software | Subscription Based for Contract Period | As required |
10 | Citizen Web portal Application / TNUHDB Portal Application | Perpetual | Unlimited |
11 | Citizen Mobile Application/ NUHDB Mobile Application | Perpetual | Unlimited |
12 | BI & Analytics Tool | Subscription Based for Contract Period | As required |
13 | GIS Mapping Tool | Perpetual | As required |
14 | Project management System | Perpetual | As required |
15 | Enterprise Resource Planning | Perpetual | As required |
Annexure VII - Governance Structure and Responsibility
The Project Leadership Team is the senior management team, which shall provide a tactical and strategic direction for the overall project. The team would discharge the following responsibilities:
The PIC shall be responsible for ensuring the overall effectiveness of the implementation of the project and is the central repository for all status reporting to the leadership team. To achieve consistency and accuracy across the project, all implementation initiatives should comply with the project tracking and control requirements as may be defined by the PIC. The Project Management Consultant (PMC) shall be presenting the project progress to PIC.
World Bank
As the Project In-charge responsible for the overall success of the project, the role in the successful implementation of the project includes discharging the following responsibilities:
PIC Team
The PIC team comprises of the officers from the TNUHDB, Administration and IT Systems personnel. The key responsibilities of the PIC team are:
Project Coordination Team
Project Management Consultant (PMC)
The PMC team will assist in Project Implementation, SLA Monitoring, review the performance of the application Solution, IT infrastructure requirements and review the SLA’s between different stakeholders. The PMC will be responsible to perform the following tasks:
Systems Integrator (SI)/ Vendor
The Implementation Agency/ Systems Integrator (SI) will be responsible to perform the following tasks:
[Deloitte1]Comment received from World Bank: During previous discussion, we had provided options regarding the execution of civil work, furnishing of office, procurement of hardware, etc No indication in the Excel Sheet is made on these so we are not able to comment on whether these have been adequately addressed
Comment Addressed: Hence we have addressed this point and have added to the ToR
[Deloitte2]World Bank Comments:
However, we would like to emphasize that all infrastructure-related permissions, including those for LAN and WLAN, should be managed by the selected vendor with support from TNUHDB; we would like to recommend that this be added to the ToR. This will ensure that we adhere to the best technical standards and comply with all regulatory requirements without overburdening TNUHDB's internal resources
Comment Addressed: The infrastructure related permissions to be managed by the vendor has been mentioned across the chapter: Objective and in sections Annexure-I to Annexure-IV of this ToR
"},{"id":"OP00265760","notice_type":"Request for Expression of Interest","noticedate":"29-Dec-2023","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-01-12T00:00:00Z","submission_deadline_time":"10:00","project_ctry_name":"Rwanda","project_id":"P171462","project_name":"Commercialization and De-Risking for Agricultural Transformation Project","bid_reference_no":"RW-RAB-322305-CS-QCBS","bid_description":"Hiring a Consultancy firm to undertake feasibility and detailed design study for irrigation development works of Kanyegenyege marshland","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"P. O Box 5016\nKicukiro District, Rubilizi\nKigali-Rwanda\nEmail : infos@rab.gov.rw","contact_ctry_name":"Rwanda","contact_email":"stephen.rwamulangwa@rab.gov.rw","contact_name":"Stephen Rwamulangwa","contact_organization":"Rwanda Agriculture and Animal Resources Development Board","contact_phone_no":"+250788305780","contact_web_url":"www.rab.gov.rw","submission_date":"2023-12-29T00:00:00Z","notice_text":"
The Government of Rwanda has received financing from the International Development Association (IDA) toward the cost of the Commercialization and De-risking for Agricultural Transformation (CDAT) Project and intends to apply part of the proceeds for consulting services of hiring a Consultancy firm to undertake feasibility and detailed design study for irrigation development works of Kanyegenyege marshland.
The Terms of Reference (TOR) related to this assignment are attached to this request for expressions of interest.
The Rwanda Agriculture and Animal Resources Development Board (RAB) / Commercialization and De-risking for Agricultural Transformation (CDAT) Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the above Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Expression of Interest (EOI) will include: core business and years in business, relevant experience, technical and managerial capability of the firm.
The shortlisting criteria are:
The shortlist will contain five (5) to eight (8) firms.
The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fourth Edition November, 2020 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
A Consultant will be selected in accordance with the criteria set out in the Request for Proposals.
Expressions of interest must be delivered through e-procurement system on www.umucyo.gov.rw by the time indicated in the system.
TERMES OF REFERENCES TO HIRE A CONSULTING FIRM TO DESIGN THE REHABILITATION AND IMPROVEMENTS WORKS FOR KANYEGENYEGE MARSHLAND (137 HA) LOCATED BETWEEN RUHANGO AND NYANZA DISTRICTS, SOUTHERN PROVINCE
The World Bank approved $300 million in financing under the International Development Association’s (IDA’s) grant, credit, and Scale Up Window to help the Government of Rwanda increase the use of irrigation and commercialization among producers and agribusiness firms in supported value chains, and to increase access to agricultural finance.
The Commercialization and De-Risking for Agricultural Transformation Project (CDAT) will support the Government to provide services and create an enabling environment for the private actor throughout the agricultural value chain. It will finance public investments in the seeds sector, develop and rehabilitate irrigation systems on over 17,600 ha, provide accompanying land husbandry development on about 11,000 ha in surrounding water catchment areas to increase productivity and promote climate smart agriculture.
The project will also support commercialization by helping farmers access markets and availing matching grants for investments in mechanization, post-harvest infrastructure and processing equipment. A CDAT challenge fund will invest in particularly innovative solutions for the sector that can be brought to scale. The project is nationwide and is foreseen to directly benefit at least 235,000 households, including women and youth. In partnership with financial institutions, the Commercialization and De-Risking for Agricultural Transformation Project will seek to enhance access to affordable financial services and products in the agricultural sector by providing short and long-term financing and reducing risks and challenges faced by agricultural value chains through strengthening market linkages and scaling up agriculture insurance.
Kanyegenyege marshland (137ha) is located between two administrative sectors of Kinazi and Busoro respectively in Ruhango and Nyanza Districts of Southern Province outflowing into the wide Akanyaru marshland. The source of water is a permanent stream which is diverted into canals to supply water to the crops by surface irrigation. The last development of the marshland was done in 2014 and provided the irrigation infrastructures including weir intakes, open canal irrigation and drainage networks, various hydraulic structures and access roads. However, those infrastructures are in a dilapidated state due to the continuous invasive sand deposits coming from the sandy soils of the watershed and erosive destruction by floods.
Moreover, during severe droughts, the water in the river is not enough and the upstream part takes all the water into the fields while the downstream part lacks sufficient water to meet the crop requirements.
Flooding is also an issue observed in the furthest downstream part due to the rise and backflow of Akanyaru river. Flooding also occurs throughout the command area because the river bed or main drainage line is very small and cannot accommodate floods.
Despite all these issues, farmers have shown determination for growing rice and actively participate in community works to maintain segments of the river banks that are regularly destroyed by floods.
To tackle the water deficit, two crops, rice and maize are rotated in the marshland with maize grown in season A (September-February) and rice in season B (February-June).
The general layout of Kanyegenyege marshland is presented here below.
Figure 1: General Layout of Kanyegenyege marshland
Infrastructure | Description | Status | Proposed improvement |
Five weir intakes | Masonry and Concrete, Length: 4 m Height: 1 m | Slight damages | Repair and upgrade |
Irrigation Canals | Earth canals Primary canal: 13,000 m, bottom width: 0.4-0.5m, top width: 0.95m, depth: 0.55m, side slope:2/1; Secondary canals: 12,000 m | Various losses: infiltration, illicit offtake, waste of water… | Lining and provision of adequate equipment and structures |
Drainage channel | Total length: 4,770m Height: 0.5-1m Bottom Width: 0.5m Slope:1/1 | Eroded | Reshaping and possible enlarging or adding additional drains to improve drainage capacity especially at bottleneck areas |
Structure on canals | Mostly in masonry, Simple drops: 74, intakes: 14, drop intakes: 94, bridges: 14, flow dividers: 5 | Slight damages on some | Repair |
Access road | Length: 3,236m Width: 4m | Damaged | Provide drainage channels, raise the level and repair the structures |
Land husbandry | Treated area: 120ha (bench terraces) | Good, under operation |
|
Feasibility and Detailed Design Reports are available in soft copy (PDF) whereby the key following subjects were developed:
These terms of references are for hiring a qualified consulting firm to design the rehabilitation and improvement works for Kanyegenyege marshland (137 ha) to improve scheme operations, irrigation efficiency and drainage works.
2.1. Study Objective
The study will analyze alternatives for rehabilitating and improving Kanyegenyege marshland and present the finding to the Client for selection and subsequent preparation of detail design and tender documents. The Consultant will study and propose different options for the following:
2.2. Scope of work
The Consultant will perform the following tasks but not limited to the aspects outlined in this Terms of Reference:
2.3. Reporting requirements
The Consultant will produce a series of reports and submit the three reviewed updated reports written in in English language during the study. The reports which are described below shall be submitted to the Client according to the following schedule and the following numbers.
The consultant will present the findings of reports in three validation workshops, one at each of the inception report phase, interim report phase and draft detail design report phase.
2.4. Organization and management
The study will be under the supervision and control of Rwanda Agriculture and Animal Resources (RAB/SPIU). The actual study implementing agency will be the (CDAT) Project. The Consultant shall appoint a team leader who will be responsible for liaison with the Client and for the organization and management of the study.
2.5. Consultant’s fee
The Consultant's fees shall cover the salaries of the entire staff of the Consultant employed on the study. The fees will include provision for all supporting staff and services necessary to carry out the work; hire of vehicles; procurement of equipment and direct costs for travel, freight, accommodation, report production and other expenses. The contract will be for a fixed lump sum and the Consultant will not claim any additional payments to compensate for exchange rate fluctuations or price escalation and delays in payments of not more than 90 days on the part of the Client.
The amount and schedule of payment of fees will be in accordance with the terms and conditions of the contract agreement finally made between the Consultant and RAB/SPIU/CDAT Project. Notwithstanding this, the following schedule will be used as a basis for negotiation:
Payment Number | Event | Percentage (%) |
1 | Submission of approved Inception Report | 20 |
2 | Submission of approved Interim Report | 40 |
3 | Submission of approved Final Detailed Design Report and Tender documents | 40 |
2.6. Profiles of consultant’s staff
The Consultant will provide at least the following personnel:
2.7. Time schedule per expected deliverable
The assignment is expected to take a maximum of seven (7) months. The set period was proposed considering the timeline for each deliverable including the validation sessions being subject to comments and time to address them. Therefore, the documents and reports should be reported as follows:
S.No | Activity | Timeline |
1 | Inception report and its presentation to the client. | One month |
2 | Interim report and its presentation to the client | Three months |
3 | Draft detailed design report and its presentation to the client | Two months |
4 | Final detailed design report | One month |
Note: All documents shall be prepared in English. The printed and bound documents and their digital versions must be identical and should allow printing of additional copies from the digital versions. The digital versions shall be made in PDF format. Aside from the PDF format, the Consultant shall also ensure and provide to the Client the complete documents in the original formats (editable digital design files) in which they were prepared, which can be altered and supplemented by the Client.
The Client will give his comments / approval on each of the Consultant’s deliverable within 15 days.
2.8. Responsibility of the client
For project monitoring purposes, the Client has established a Project Team. The Consultant is obliged to closely cooperate with the Project Team, ensure constant contact and be prepared to promptly make potential corrections in the prepared documents.
The Project Team shall assist the Consultant to collect the necessary background documents, organize working meetings and potential presentations, as well as to ensure the necessary reviews. The Project Team shall also ensure other necessary support to the Consultant in contract implementation.
The Client shall make available to the Consultant information, previous reports, documents, etc., related to the execution of the Service. All documents related to the Services are, and will remain Client’s property until completion of the Services. The Consultant cannot use or dispose of his documentation without previous Client’s written consent.
The Client will facilitate the issuance of work permits and entry visas for the Consultant’s expatriate staff.
2.9. Responsibility of the consultant
The Consultant shall carry out the Study in a professional manner in keeping with internationally accept-ed standards; using qualified and appropriate staff. They shall endeavor to implement the assignment with diligence and within the time agreed upon in the contract. In this regard, the Consultant shall fur-nish to the CDAT project the full curriculum vitae of each of the members of the team it proposes for the Study.
The Consultant shall attend working meetings, which will be held during contract implementation, upon the Client’s invitation. The Consultant shall also attend and actively partake in the presentation of indi-vidual project phases. The Consultant shall, for the needs of the meeting, take part in the preparation of documents and presentations required, take part in these, and present his work. The key staff defined in ToR shall take part in all the key meetings, as well as in the presentations of activities. The Consultant shall cooperate with the authors of previously prepared technical documents, relevant for the prepara-tion of the documents covered by these Terms of Reference, and participate in working meetings upon the Project Team’s invitation.
The Consultants shall be responsible for providing his staff all payments including salaries, freight, and travel including visas. The Consultants shall replace any staff member who is unable to carry out the work or is considered by the Client to be unsuitable. As per the rules in keeping with internationally accepted standards for assignment of this nature, the replacement of any of the Consultants' staff should be by a person of equal competence at the same cost and subject to the approval of the Client.
The Consultant shall be responsible for its office costs, the cost of housing and other services for his staff whilst in Rwanda, procurement, and transport of all office, technical equipment, machinery and hire of vehicles needed for the study.
2.10. General conditions
The Consultants shall commence work not later than (2) weeks after the date of signature of the contract, and shall, as promptly as practical, notify the Client in writing of the date on which field operations are to commence.
2.11. Consulting firm profile
The consulting firm should have at least 15years of General experience in design and supervision and Specific experience in irrigation design with two (2) similar projects which is justified by certificates of good completion in design study.
2.12. Improvement of ToRs
The Consultant may offer suggestions and improvements in the Terms of Reference, which would from Consultant’s perspective result in better implementation of the Project. If accepted, such proposals will form part of the Terms of Reference of the proposals submitted by the consultant. The effect on the time and cost estimates given under the above clause shall be clearly identified.
2.13. Payment schedule and modalities
The consultant shall be paid based on deliverables for each phase (Milestone) after approval by the Client of submitted each deliverable reports.
"},{"id":"OP00262455","notice_type":"Request for Expression of Interest","noticedate":"11-Dec-2023","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2023-12-22T00:00:00Z","submission_deadline_time":"00:00","project_ctry_name":"Rwanda","project_id":"P171462","project_name":"Commercialization and De-Risking for Agricultural Transformation Project","bid_reference_no":"RW-RAB-389778-CS-QCBS","bid_description":"Hiring a consultancy firm for Review design study for Cyohoha hillside and marshland","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"P. O Box 5016\nKicukiro District, Rubilizi\nKigali-Rwanda\nEmail : infos@rab.gov.rw","contact_ctry_name":"Rwanda","contact_email":"stephen.rwamulangwa@rab.gov.rw","contact_name":"Stephen Rwamulangwa","contact_organization":"Rwanda Agriculture and Animal Resources Development Board","contact_phone_no":"+250788305780","contact_web_url":"www.rab.gov.rw","submission_date":"2023-12-11T00:00:00Z","notice_text":"REQUEST FOR EXPRESSIONS OF INTEREST
(CONSULTING SERVICES - FIRMS SELECTION)
Country: Rwanda
Name of Project: Commercialization and De-risking for Agricultural Transformation (CDAT)
Project
Credit A No: 7084-RW, Credit B No: 7085-RW and Grant No: E017-RW
Assignment Title: Hiring a consultancy firm for Review design study for Cyohoha hillside and
marshland
Reference No: RW-RAB-389778-CS-QCBS
The Government of Rwanda has received financing from the International Development Association (IDA) toward the cost of the Commercialization and De-risking for Agricultural Transformation (CDAT) Project and intends to apply part of the proceeds for consulting services of hiring a consultancy firm for Review design study for Cyohoha hillside and marshland
The Terms of Reference (TOR) related to this assignment are attached to this request for expressions of interest.
The Rwanda Agriculture and Animal Resources Development Board (RAB) / Commercialization and De-risking for Agricultural Transformation (CDAT) Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the above Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Expression of Interest (EOI) will include: core business and years in business, relevant experience, technical and managerial capability of the firm.
The shortlisting criteria are:
The consulting firm should have at least fifteen (15) years of General experience in design and supervision with at least two (2) specific references in irrigation design studies justified by certificates of good completion and contracts.
The shortlist will contain five (5) to eight (8) firms.
The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” Fourth Edition November, 2020 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
A Consultant will be selected in accordance with the criteria set out in the Request for Proposals.
Expressions of interest must be delivered through e-procurement system on www.umucyo.gov.rw by the time indicated in the system.
TERMS OF REFERENCE - TO HIRE A CONSULTING FIRM TO REVIEW AND IMPROVE THE DETAILED DESIGN & TENDER DOCUMENTS FOR CYOHOHA NORTH HILLSIDE & MARSHLAND IRRIGATION AND DRAINAGE PROJECT (3,000Ha) ALONG LAKE CYOHOHA NORTH IN BUGESERA DISTRICT, EASTERN PROVINCE
The World Bank approved $300 million in financing under the International Development Association’s (IDA’s) grant, credit, and Scale Up Window to help the Government of Rwanda increase the use of irrigation and commercialization among producers and agribusiness firms in supported value chains, and to increase access to agricultural finance. The Commercialization and De-Risking for Agricultural Transformation Project (CDAT) will support the Government to provide services and create an enabling environment for the private actors throughout the agricultural value chain. It will finance public investments in the seeds sector, develop and rehabilitate irrigation systems on over 17,600 ha, provide accompanying land husbandry development on about 11,000 ha in surrounding water catchment areas to increase productivity and promote climate smart agriculture.
The project will also support commercialization by helping farmers’ access markets and availing matching grants for investments in mechanization, post-harvest infrastructure and processing equipment. A CDAT challenge fund will invest in particularly innovative solutions for the sector that can be brought to scale. The project is nationwide and is foreseen to directly benefit at least 235,000 households, including women and youth. In partnership with financial institutions, CDAT will seek to enhance access to affordable financial services and products in the agricultural sector by providing short and long-term financing and reducing risks and challenges faced by agricultural value chains through strengthening market linkages and scaling up agriculture insurance.
Following the Irrigation Master Plan study of Rwanda, (MINAGRI, 2010) the Rwanda Agriculture Board (RAB) has identified the need for the feasibility study and detail design works of 16,000ha selected Marshland and Hillside Irrigation Projects segregated in four lots. In line with this and as part of its mandates and duties, RAB commissioned Consultancy services of Lot-4 known as Cyohoha North Hillside & Marshland Irrigation & Drainage Project to Amare & Families Consulting Engineers (ABCE) PLC (from Ethiopia) in JV with Gassabo 3D Design Ltd (from Rwanda). The study proposed the irrigation development for a gross area of 3,400ha which is located in Eastern Province, Bugesera District, Mareba and Ngeruka Sectors encompassing four cells (two from each Sector) in these two sectors.
Cyohoha North Project is administratively located in Eastern Province, Bugesera District, and spread in two sectors namely, Mareba and Ngeruka as per the previous detailed study report. Within the two sectors, the project span covers four cells, two from each sector. Nyamata, the capital of Bugesera District is the nearest urban centre to the project. The project area is connected with Nyamata by an all-weather gravel road of 26km long and 2km long tar-mack road. The command area is stretching along the south shore of the lake.
The command area is bounded by Cyohoha-north Lake and Mayange Sector to the north, Ngeruka & Mareba sector and Gako farm to the East & Southeast, Mayange sector and Lake Cyohoha to the East and Musenyi Sector and Akanyaru River Approach channel to the West.
Geographically the proposed command area of the project extends from 507420.9923E, 4753407.5353S to 513058.4274E, 4745964.8658S and from 507393.1483E, 4751999.4574S to 516075.6106E, 4747952.0936S UTM readings. Fig -1 is describing location of the project relative to its position with Rwanda.
The Cyohoha North Irrigation and Drainage Project has a total gross command area of 3,400ha, sub divided in four Blocks, which a Consultancy service designed during feasibility and detail design studies. The project work is constituted by the key salient features as follows:
A Head Regulating Weir Structure that is more that 1 km long across the Akanyaru rRver valley floor just downstream of the approach channel to Cyohoha Lake (Murago Marsh).
Akanyaru River is hydraulically connected to Lake Cyohoha North through the natural bay existed as a flood plain between the Lake and the river. During high stage flows water enters the lake and gets back to the river during low stage flows like in the seasons of July and August. The altitude of the river bed at the proposed weir site is approximated at 1333.00masl the bank level of the weir site is estimated at 1338.00masl. The maximum water surface level of the lake entrance at Mareba bridge (on 16 Aug, 2018) is estimated at 1337.201, while the maximum water surface level of the river at the proposed weir axis is estimated at 1338.85masl (this estimate has been made in May, 2017 and 2018) indicating water flows from the river to the lake during high stage flows. The bed level of the Lake at Mareba Bridge is estimated to be 1334.00masl and at the centre of the valley the bed level of the Akanyaru River is estimated at 1333.80masl. During the field work (Aug 15 & 16, 2018), the maximum water surface level at the Mareba Bridge was 1337.25masl and the water surface level of the Akanyaru river at the centre of the Valley was estimated at 1336.316masl. This virtually indicates during low stage flow of the river water flow is observed to be from the Lake to the River. It is to regulate this flow pattern of the runoff in different seasons that the head regulating barrage/weir has been recommended and designed.
Topography of the Project Area with Flood Marks of Different Level indicated.
The Consultancy service was completed in three distinctive phases:
*Phase-I: The Inception Phase;
*Phase-II: Feasibility Study & Preliminary Design Phase; and
*Phase-III: Detail Design & Tender Document Preparation Phase
The Final Deliverables include:
Main Final Report
Annexes to Main Report Include:
Volume - I – Topographic Surveying Works, GIS-Remote Sensing & Mapping Services Final Report
Volume - II – Climate, Water Resources Planning and Engineering Hydrology Studies Final Report
Volume - III - Engineering Geology & Geotechnical Investigation Studies Final Report
Volume - IV – Headwork Engineering Design Works Final Report
Part-A: Pumping Unit, Control Panels & Pumping House Design Works
Part-B: Akanyaru River Head Regulation Weir Design Works
Volume-V– Feasibility Studies & Detail Design works on Irrigation Design Component Final Report;
Part-A: Irrigation & Drainage System Design Works
Part-B: Irrigation & Drainage Infrastructure Design Works
Volume - VI - Agricultural Soil Investigation and Land Suitability Studies Final Reports
Part-A: Soil Survey/Investigation and Mapping Works;
Part-B: Land suitability Evaluation Works
Volume - VII – Agriculture and Irrigation Agronomy Studies Final Report
Volume -VIII –Environmental Impact Assessment & Management Studies Final Report
Volume - IX- Watershed Management Studies Final Report
Volume-X – Socioeconomic Investigations and, Financial/Economic Analysis works for Alternatives Final Reports
Part-A: Socioeconomic Investigation & Analysis
Part-B: Detail Project Economic Analysis for selected alternative
Volume - XI – Operation and Maintenance Manual & Project Management Unit (PMU) Final Report
Volume - XII - Tender Document Final Report
Part - A Bid Documents
Part – B Technical Specifications
Part - C Bill of Quantities
Volume – XIII –Drawing Album for Detailed Design Works Final Report
Part - A Drawing Album for Akanyaru River Head Regulation Weir
Part – B Drawing Album for Block-I
Part - C Drawing Album for Block-II
Part - D Drawing Album for Block-III
Part - E Drawing Album for Block-IV
These terms of references are designed for hiring a qualified consulting firm to undertake the design review and improvements to the existing study of Cyohoha North Hillside & Marshland Irrigation and Drainage Project, and prepare the detail design and tender documents for construction works of the modified irrigation system and infrastructures.
The overall objective is to carry out a review of the existing detailed design & tender documents of Cyohoha North Hillside & Marshland Irrigation and Drainage Project on the South side of Lake Cyohoha North, and modify the design to irrigate at least 3,000 ha net from the 5,000 ha gross area along the south side of the valley between Akanyaru River and the upstream end of Cyohoha Lake not exceeding 50m in elevation above the lake.
The consultant will carry out the following specific tasks:
Confirm if there have been any significant changes to the socioeconomic situation since the existing report was produced and address any changes. Particular attention should be given to the new command area.
The consultant will conduct detailed topographical surveys of the site and produce mapping to the scale of 1:5000 with 1m contours to be used to carry out the detailed design including pipe networks, structures, and improvements for both irrigation and land husbandry. The survey shall be conducted with the following details:
A bathymetric survey of Lake Cyohoha North shall be conducted by collecting depth data on a grid of 100 x 100 meters used to produce a topographic map of the lake bed with no less than 0.5m contours. The bathymetric survey shall be tied to the surrounding land survey with no gaps. The lake has an estimated surface area of 720 ha.
As early as possible at the beginning of the study, the consultant shall establish water level, water flow and water sampling stations and collect data throughout the study period. The consultant shall install staff gauges at 4 locations; i) Lake Cyohoha, ii) upstream end of Murago marsh, iii) downstream end of Murago marsh, and iv) Akanyaru River at the confluence of Murago marsh where water levels will be recorded on a daily basis at an accuracy of 0.5cm. A flow measurement station shall be established at the Mareba bridge where weekly flow rates will be measured. And, 0.5 litre suspended sediment samples shall be collected from the middle of Akanyaru River at the proposed pumping station site using a locally available boat on a weekly basis. At the end of the study all stations shall be in good condition and handed over to CDAT.
The Consultant shall expand the previous soil survey to include the new area and shall prepare a new report that includes the following:
The Consultant shall then:
The Consultant shall:
Carry out geotechnical investigations as required to support the design of all infrastructures.
Agriculture is the main economic activity in the project area, in which nearly all households are engaged in mixed farming (both crop production and animal’s husbandry). In all targeted Sectors, different types of crops are grown among which maize, beans, cassava, sorghum, eggplant, tomato, onion, and cabbages could be mentioned.
Crop production constitutes the major part of agricultural production for the majority of the households, in addition to crops, livestock is another important source of income and food for the farmers, however, the practice is essentially small-scale, subsistence-oriented family farming units, which follows age-old traditional, low-input low-output production systems. The most common farming practice in the project area is mixed agriculture systems, whereby crop production mainly consisting of cereals (maize), pulses (ordinary bean and soybean), root and tuber (Cassava, yam and sweet potato) and banana are integrated with livestock husbandry. This is a strategy adopted by smallholder farmers to minimize the risk of crop failure due to unreliable rainfall patterns.
Existing cropping patterns in the project area
Crop Type | Crop Calendar for Season A crops | |||
Land preparation | Planting | weeding | Harvesting | |
Maize | Mid sept | October | Nov | Mid Jan |
Beans | Mid sept | October | Nov | Dec |
Soybean | Mid sept | October | Nov | Dec |
Cassava | Mid sept | October | Nov | |
Egg plant | Mid sept | October | Nov | Dec |
Crop Calendar for Season B crops | ||||
Maize | Mid Jan/Feb | Feb/march | April | May/June |
Sorghum | Mid Jan/Feb | Feb/march | April | May/June |
Beans | Mid Jan/Feb | Feb/march | April | May |
Soybean | Mid Jan/Feb | Feb/march | April | May |
Cassava | Mid Jan/Feb | Feb/march | April | May/June |
Egg plant | Mid Jan/Feb | Feb/march | April | May/June |
Banana | Mid Jan/Feb | Feb/march | April | |
Groundnut | Mid Jan/Feb | Feb/march | April | May/June |
Sweet Potato | Mid Jan/Feb | Feb/march | April | May/June |
Crop Calendar for Season C crops | ||||
Eggplant | Mid may | Mid-June | June | Aug/Mid Sep |
Onion | Mid may | Mid-June | June | Aug/Mid Sep |
Rice | Mid may | Mid-June | June | Aug/Mid Sep |
Cabbage | Mid may | Mid-June | June | Aug/Mid Sep |
Tomato | Mid may | Mid-June | June | Aug/Mid Sep |
Source: Sectors Agronomists
The use of machinery for land preparations is very limited and there is no use of oxen as draught animals. A majority of the farmers use traditional local hoes for land preparation and weeding. Approximately 60% of households also keep animals for milk, eggs and meat. These animals are mostly local breeds and are raised using traditional low-input grazing methods – although in the case of cattle, the dwindling availability of pastureland is causing a shift to zero grazing with cut fodder supplemented by grain and/or roots and tubers.
The consultant will;
The consultant will;
Prepare the design and cost estimate of supplying electricity from the REG grid to the pump stations and irrigation systems if required.
Prepare detailed analyses for hybrid solar power supply for the following alternatives:
Include several alternative uses of surplus power for the third alternative above, and elevated reservoirs for each booster pump station sized to meet peak daily storage needs. Prepare cost-benefit analyses and give pay-back periods for each alternative.
The economic analysis aims at demonstrating economic and financial feasibility of the project both at the national level and at the farm level. To this end, the Consultant will tally the anticipated return expected from development of the project site. This analysis of return shall be based on accurate estimates of the various costs (investment costs, renewal expenses, operation & maintenance expenses etc...) and returns expected from the proposed development system (crop and animal production). The Consultant will consider a period of 30 years and will determine, in particular, economic and financial internal rate of return, with sensitivity tests indicating change in these rates taking into account various theories about the costs and profits.
The overall macroeconomic analysis to be conducted at the level of the irrigated perimeter (financial analysis) and at national level (economic analysis) will be complemented by microeconomic analysis (financial) at the level of farms. To this end, the Consultants will consider several operating models for farms, based on local contexts of the various sites. For each of these operating models, a detailed analysis will be conducted to verify the actual economic impact of the project and verify whether the proposed development schemes effectively contribute to palpable improvement of the income of farmers, and to poverty reduction at the household level. Based on this analysis, the Consultants will propose optimal operating models to be promoted according to the contexts of the various sites.
The objective of this Task is to design/confirm institutional arrangements for the proposed irrigation project. This will cover:
The consultant will explore opportunities for various social groups (women and men), to participate in decision making processes.
The objective of this task is to explore the sustainability of the proposed irrigation scheme, through review of the structure of the irrigation fees and the financing to ensure investment cost and O&M cost recovery. The consultant will provide a strategic approach and guide to improve irrigation service cost recovery based on irrigation tariff and the provision of evolving operational subsidies.
The following sustainability considerations shall be well addressed; water conservation, energy efficiency, climate resilience, and environmental protection.
The operation and Maintenance Manual developed during the previous study shall be reviewed and updated to constitute all project operation and maintenance aspects and more importantly institutionalization of the IWUA and the respective training activities.
The QMS manual is an important document that should be developed after the detail design has been completed. The QMS manual shall include all standards, specifications and QMS quality control guideline toolkit to be used both by the Supervision Consultant, the Contractor and the Client in controlling the quality of the construction works. The Construction phase should be divided into the following stages:
1) Pre-Construction Stage
2) Routine Construction Stage; and
3) Development of Safe Exit Strategy Stage
The QMS manual shall identify all important and pertinent activities regarding quality management of the construction works for all the three stages and a manual that will guide the Client, the Consultant and the contractor in ensuring Quality Assurance and Quality Control practices for the project construction work shall be developed.
The consultant will prepare the inception and interim reports and update the detailed study reports and produce the final reports with all amendments and changes done within the task period. The reports will be provided in four (4) printed and bound copies and four (4) flash disk copies of the reports as detailed below. The consultant will organize three validation workshops, one at the Inception report phase, one at Interim phase and one at Draft Final Report phase. The consultant is expected to update the existing study and submit the following in each report;;
All the reports will be prepared in word format with tables and graphs prepared in Excel format. All the reports are to be of internationally accepted standards. All the raw data collected during the exercise will be the property of RAB/CDAT and will be deposited with the RAB/CDAT.
Note: All digital copies should be editable versions: Word files, Excel sheets including formulas, drawings DWG files. The financial model shall be prepared by using MS excel and organized through several sheets including at least the following ones: (Summary; Assumptions and Results; Demand; CAPEX including all CAPEX inputs; Residual Values; BAU; OPEX; Revenues; Financial Analysis; Financial Sustainability; Economic Costs; Economic Benefits; Economic Analysis; Sensitivity testing and Monte Carlo simulations).
The MS excel copy of the financial model shall be provided with traceable formula format, which clearly sets out all assumptions made, sensitivity analyses carried out, and key outputs in support of the various analyses and conclusions.
The study will be under the supervision and control of Rwanda Agriculture and Animal Resources (RAB/SPIU). The actual study implementing agency will be the (CDAT) Project. A technical review committee with experts from RAB and CDAT will provide oversight and feedback at key stages. The Consultant shall appoint a team leader who will be responsible for liaison with the Client and for the organization and management of the study.
The Consultant's fees shall cover the salaries of the entire staff of the Consultant employed on the study. The fees will include provision for all supporting staff and services necessary to carry out the work; hire of vehicles; procurement of equipment and direct costs for travel, freight, accommodation, report production and other expenses. The consultant will bear all mobilization, logistics, equipment, consumables and related costs necessary for the proper and timely execution of the services requested for this study. The contract will be for a fixed lump sum and the Consultant will not claim any additional payments to compensate for exchange rate fluctuations or price escalation and delays in payments of not more than 90 days on the part of the Client.
The amount and schedule of payment of fees will be in accordance with the terms and conditions of the contract agreement finally made between the Consultant and RAB/SPIU/CDAT Project. Notwithstanding this, the following schedule will be used as a basis for negotiation:
Schedule of Payments /Modalities
Payment Number | Event | Percentage (%) |
1 | Submission, presentation and acceptance of Inception Report | 15 |
2 | Submission, presentation and acceptance of Interim Report (including review of previous Study) | 50 |
3 | Submission, presentation and acceptance of Final Detail Design Report | 35 |
The Consultant will provide at least the following personnel:
The assignment is expected to take a maximum of ten (10) months. The set period was proposed considering the timeline for each deliverable including the validation sessions being subject to comments and time to address them. Therefore, the documents and reports should be reported as follows:
S.No | Activity | Timeline | Deliverable |
1 | Prepare the Inception Report and its presentation to the client | One (1) month | Inception Report |
2 | Prepare the Interim Report and its presentation to the client including at least two irrigation system alternatives with preliminary designs and cost estimates, and updated draft agronomic study, hydrology study, and topographic, bathymetric and soil surveys. The report will contain clear and specific conclusions and recommendations for consideration by the Client. | Five (5) months | Interim Report |
3 | Prepare a Draft Final Report including the detailed design for the selected irrigation alternative and updated sections of the previous study. This will consist of a main report, including an executive summary, plus technical annexes. The report will include the hydraulic design and final drawings for the selected irrigation alternative. Provide detailed designs and drawings for different components including: (a) pumping stations, (b) reservoirs; (c) main canal; (d) booster pumps; (e) pipe networks and main fittings, (f) drainage network and structures, (g) improvements to Mareba road dyke, (h) ancillary infrastructure such as electricity and access roads, etc. Efforts should be made to design simple cost-effective structures and equipment that can easily be operated and maintained by the farmers. Prepare the detailed design of drainage and flood control networks. These will be mostly surface drainage and flood control structures. Sub-surface drainage may be proposed and designed when deemed necessary. Prepare detailed design drawings including layout map longitudinal plan, profiles, and cross-sections of main canal, Secondary pipes and typical designs for their respective structures. | Three (3) months | Draft Final Report |
4 | Taking account of the Client’s comments and addressing any queries that may arise, the Consultant will update and issue the Final Report. | One (1) month | Final detailed reports, maps, drawings and Tender document |
Note:
All documents shall be prepared in English. The printed and bound documents and their digital versions must be identical and should allow printing of additional copies from the digital versions, if necessary, completely identical to the printed copies. The digital versions shall be made in PDF format. Aside from the PDF format, the Consultant shall also ensure and provide to the Client the complete documents in the original formats in which they were prepared, which can be altered and supplemented by the Client.
At the end of the assignment the Consultant will prepare a Final Report and deliver it to the Client.
The Client has to give his comments / approval on each of the Consultant’s deliverable within 15 days at the latest.
The Client shall provide detailed instructions regarding the format and editing/updating of the previous Studies (Feasibility and detailed studies) reports and all its attachments.
For project monitoring purposes, the Client has established a Project Team. The Consultant is obliged to closely cooperate with the Project Team, ensure constant contact and be prepared to promptly make potential corrections in the prepared documents.
The Project Team shall assist the Consultant to collect the necessary background documents, organize working meetings and presentations, to ensure the necessary reviews. The Project Team shall also ensure other necessary support to the Consultant in contract implementation.
The Client undertakes to submit to the Consultant the necessary input data and background documents (available to the Client) for project implementation, as well as to ensure the necessary points of contact in the utility company and the unit of local self-government when collecting the necessary information for the purposes of performing the activities required for the project.
The Client shall make available to the Consultant previous reports, documents, etc., related to the execution of the Service. All documents related to the Services are and will remain the Client’s property until completion of the Services. The Consultant cannot use or dispose of his documentation without previous Client’s written consent.
The Client will facilitate the issuance of work permits and entry visas for the Consultant’s expatriate staff.
The Consultant shall carry out the Study in a professional manner in keeping with internationally accepted standards; using qualified and appropriate staff. They shall endeavor to implement the assignment with diligence and within the time agreed upon in the contract. In this regard the Consultant shall furnish to the CDAT project the full curriculum vitae of each of the members of the team it proposes for the Study.
The Consultant shall attend working meetings which will be held during contract implementation, upon the Client’s invitation. The Consultant shall also attend and actively partake in the presentation of individual project phases. The Consultant shall, for the needs of the meeting, take part in the preparation of documents and presentations required, take part in these, and present his work. The key staff defined in ToR shall take part in all the key meetings, as well as in the presentations of activities. The Consultant shall cooperate with the authors of previously prepared technical documents, relevant for the preparation of the documents covered by these Terms of Reference, and participate in working meetings upon the Project Team’s invitation.
The Consultant shall be responsible for providing his staff all payments including salaries, freight, travel, and visas. The Consultant shall replace any staff member who is unable to carry out the work or is considered by the Client to be unsuitable. As per the rules in keeping with internationally accepted standards for assignment of this nature, the replacement of any of the Consultants' staff should be by a person of equal or greater competence at the same cost and subject to the approval of the Client.
The Consultant shall be responsible for its office costs, the cost of housing and other services for his staff whilst in Rwanda and procurement and transport of all office, technical equipment, machinery and hire of vehicles needed for the study.
The Consultants shall commence work not later than two (2) weeks after the date of signature of the contract, and shall, as promptly as practical, notify the Client in writing of the date on which field operations are to commence.
The consulting firm should have at least fifteen (15) years of General experience in design and supervision with at least two (2) specific references in irrigation design studies justified by certificates of good completion and contracts.
The Consultant may offer suggestions and improvements to the Terms of Reference, which would from the Consultant’s perspective result in better implementation of the Project. If accepted, such proposals will form part of the Terms of Reference of the proposals submitted by the consultant. The effect on the time and cost estimates given under the above clause shall be clearly identified.
The contact person for the Consultant in the Single Project Implementation Unit (SPIU) of Rwanda Agriculture and Animal Resources Board and Single Project Implementation Unit (RAB SPIU) Acting Coordinator, e-mail: spiuwbkoica@rab.gov.rw.
"},{"id":"OP00216569","notice_type":"Request for Expression of Interest","noticedate":"01-Mar-2023","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2023-03-01T00:00:00Z","submission_deadline_time":"05:00","project_ctry_name":"Rwanda","project_id":"P172862","project_name":"Rwanda: Advancing Citizen Engagement Project","bid_reference_no":"RW-SM-336389-CS-CQS","bid_description":"Internal Midline Data Collection","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"NM 222 Street , House number: 11, Ruhengeri Village\nPO.Box: 112, Musanze, Northern Province, Rwanda","contact_ctry_name":"Rwanda","contact_email":"cissy@sparkmicrogrants.org","contact_name":"Cissy Nalunkuma","contact_organization":"Spark Microgrants","contact_phone_no":"+250733402605","contact_web_url":"https://www.sparkmicrogrants.org/","submission_date":"2023-03-01T00:00:00Z","notice_text":"
Background to the ACE Project
Rwanda is widely celebrated for its remarkable post-genocide social, political, and economic renaissance. Uninterrupted economic growth since the mid1990s has resulted in a more than threefold increase in per capita income. While still a lowincome country, today Rwanda’s per capita gross domestic product (GDP) is higher than that of more than 20 countries in Sub Saharan Africa (SSA). The country has made excellent progress in increasing adult survival and reducing maternal mortality rates to levels approaching those seen in lower middle-income countries. It has also radically improved its investment climate, climbing to 38th place in the 2020 Doing Business global rankings. Rwanda’s official poverty estimates suggest a continued decrease in poverty from 45 percent in 2010/11 to 38 percent in 2016/17.
Strong state institutions and capable public administration have been the cornerstones of Rwanda’s success. International governance rankings place Rwanda ahead of most upper middle-income countries, with particularly strong performance on indicators of government effectiveness, control of corruption, rule of law, and regulatory quality. Government officials are bound by a detailed performance contract (imihigo) with the President of the Republic, which has proven an effective tool for state-driven, socio-economic transformation. However, while improving, Rwanda ranks low on voice and accountability, just below the average for low-income countries.
Despite the impressive progress, Rwanda faces challenges translating strong growth into poverty reduction. Even before the onset of the COVID-19 pandemic, poverty reduction had stagnated, particularly in rural areas. Persistent high levels of rural poverty (peaking at 69 percent in Nyamasheke district) and stunting (38 percent) continue to limit Rwanda’s productive capacity and future competitiveness. Ninety percent of the poor live in rural areas and two-thirds of households face seasonal food shortages. The COVID-19 pandemic has exacerbated Rwanda’s development challenges, with GDP contracting by 3.4 percent in 2020 before bouncing back to 10.9 percent in 2021. Growth is expected to moderate through 2022-2024 due to the impacts of the war in Ukraine.
The centralized, top-down development model that proved effective in the initial phase of post-genocide state-building will not serve Rwanda’s next phase of development. In 2001 the government issued a decentralization policy, which established the institutional architecture for subnational government. Implementation of the policy has put in place the institutions for participatory, bottom-up planning. The 1st phase (2001-2005) established democratically elected structures at the local level and institutionalized decentralization. The second phase (2005-2010) devolved more resources (human and financial) to local governments to enhance mechanisms for service delivery and streamline coordination of development efforts. The third phase, which included the approval of the 2011 Fiscal and Financial Decentralisation Policy to adequately resource local governments in line with their responsibilities, focused on sectoral decentralization, local economic development, citizen participation and accountability mechanisms and local government capacity building (especially for Public Financial Management). The decentralization policy was designed to strengthen citizen engagement and begin the shift to a more bottom-up, participatory approach to development planning. However, citizen voice and participation remain limited and planning processes are still centralized and top-down. This has seen many of the poor in rural areas – and particularly marginalized members of the community such as youth, persons with disabilities and women – being left out of the benefits of Rwanda’s economic growth.
Multiple analyses have highlighted that the government needs to strengthen citizen engagement in local governance to improve development outcomes. The government has launched a number of initiatives to enhance this engagement, including through LODA’s August 2019 concept note to strengthen Citizen Engagement in Social Protection Programs. However, these efforts remain a work in progress, as acknowledged in the 2019 joint Government of Rwanda (GoR)-World Bank Future Drivers of Growth study, which observed that ‘the government’s top-down approach to public administration...impairs trust and stifles local initiative and creativity.’ The need to strengthen citizen participation is reflected in the National Strategy for Transformation 2017-2024 (NST1). In particular, priority areas 5 and 6 under the Transformational Governance Pillar, ‘Strengthen capacity, service delivery and accountability of public institutions’ and ‘Increase citizens’ participation, engagement and partnerships in Development’, are seen as important strategies for improving livelihood and social welfare.
The government is responding to the need for more citizen participation, including by introducing a new decentralization policy that aims to “deepen and sustain citizen centered governance and promote equitable local development for socio-economic transformation”. At the same time the government is rationalizing staffing, including increasing official presence at the cell, the lowest administrative level in the governance structure. This represents a strategic opportunity to improve the alignment of local development plans with citizen needs and aspirations.
While the GoR is increasingly committed to strengthening citizen engagement for decentralization and rural poverty reduction, important gaps remain. While there are a number of ongoing initiatives and institutions in place to strengthen citizen engagement, the government lacks a comprehensive framework for inclusive planning at the grassroots village-level. Local government capacity for participatory planning is also limited. At the village level, community mobilization is undertaken by Social Economic Development Officers (SEDOs) within the respective cell government administrative units. SEDOs have a good understanding of government targets to reduce poverty, improve household assets and support food security. However, many feel ill-equipped to mobilize citizens to own and lead change. Engagement processes continue to be influenced by top-down development objectives, with limited technical capacity for community dialogue, feedback cycles, and inclusive participation. Staff to be newly assigned to the cell level will need technical support to effectively reach out to citizens. Consistent with the Rwanda Governance Board recommendation to strengthen cooperation with civil society, the government recognizes that CSOs have an important role to work alongside public officials to strengthen local capacities for citizen engagement and mobilization. CSOs can also help to establish inclusive village-level development planning platforms to provide space for women’s voice and leadership at the village and cell levels.
In 2017, the government approached Spark Microgrants, requesting support to strengthen citizen engagement, increase the uptake of government social programs, and improve rural livelihoods. Founded in Rwanda in 2010, Spark has formulated a participatory village development approach that leverages historical Rwandan social organizing practices, including ubudehe, imihigo, and umuganda. Ubudehe refers to the long-standing Rwandan practice and culture of collective action and mutual support to solve problems within a community. Imihigo is a precolonial tradition where individuals or communities publicly set goals and promise to achieve them. Imihigo has been formalized in Rwanda into performance contracts which hold public officials accountable on an annual basis. Umuganda is a practice derived from the precolonial Rwandan culture of self-help and cooperation. In March 2019 (updated January 2020), LODA signed a Memorandum of Understanding (MoU) with Spark for a strategic collaboration to: (a) develop a National Framework for Participatory Village Planning for all 14,000 villages in Rwanda; and (b) strengthen existing decentralization initiatives by building on historical Rwandan traditions. This partnership opens up a timely opportunity to address important gaps in Rwanda’s approach both to rural poverty reduction and local governance.
At the same time, faced by the COVID-19 crisis, the GoR has identified supporting livelihoods and social cohesion as top priorities for community recovery from the impact of the global pandemic. A substantial number of people most affected by COVID-19 are not traditional safety net beneficiaries. The government’s Economic Recovery Plan calls for increased social protection and sustainable livelihood programming to tackle the expected medium-longer term impacts of the pandemic on the Rwandan economy. Government counterparts have recently affirmed the ongoing relevance of the MoU with Spark in the COVID context.
The Advancing Citizen Engagement project (ACE), signed between Spark Microgrants, the World Bank and Comic Relief in June 2021 with a total value of $5,840,000 over 36 months, will play an important role in strengthening civic engagement in local development planning and implementation, and improve rural livelihoods, in 249 villages in four districts in Rwanda. The ACE project development objective (PDO) is to improve livelihoods for 17,750 households/76,000 people and capacity of communities and national and local government for citizen engagement in 249 villages in Rwanda.
This objective is being achieved through a set of activities combining sustainable livelihood grants for poor, rural villages and capacity-building for district, sector, cell and village officials and villages on inclusive, participatory planning. Experience from the village-level activities will then be translated into a national policy framework for participatory village planning, in partnership with central and local government. The Project combines grassroots and policy level activities to strengthen rural livelihoods and establish a National Framework for Participatory Village Planning that will institutionalize participatory and inclusive village development planning at the village level in Rwanda. The project is supporting village-driven planning and livelihood programs in 249 villages in four districts – Huye, Gakenke, Gicumbi, and Burera.
The Project is designed to combine Spark’s experience implementing their Facilitated Collective Action Process (FCAP) in Rwanda with existing Government institutions and capacities. The FCAP within the Spark project is a series of facilitated weekly village meetings, during which village residents analyze and agree on village development priorities, and make a simplified village development plan (VDP). The VDP includes three ‘pathways’; i) a project-funded microgrant project, ii) independent actions to be taken by villages, and iii) government-supported actions, linked to existing Government development plans and programs. The FCAP empowers citizens to exercise decision making power over village plans and facilitate a process to mitigate elite capture and garner widespread engagement, ensuring that development priorities are defined by and benefit normally disadvantaged groups such as women, and the poorest households. The FCAP within the ACE project generates two annual village cycles, with a six-month inception period and a six-month post-implementation phase. The entire project has a 36-month timeframe, running until December 31, 2024.
The FCAP is a partnership between the local Government in the target areas and Spark. The weekly village meetings are mandated by the Government of Rwanda at set dates and times - and the FCAP is designed to leverage and enhance this existing platform for citizen engagement and locally-led development. Under the ACE Project, Spark is training local Government officials - Social and Economic Development Officers, known as SEDO’s – who in turn train community-based facilitators to lead weekly village meetings during which development planning decisions are discussed and made. SEDOs are responsible for implementing/coordinating a range of other local development programs, which may also be discussed during the weekly meetings. As such, the ACE Project aims to both enhance an existing CE platform - the weekly meetings - through introduction of participatory development planning and implementation activities, and training of SEDOs and community-based facilitators to lead these meetings. In addition, the Project contributes additional development resources at the village level, through the provision of small, discretionary grants to each target village, as a complement to broader Government-led development programs.
The Government of Rwanda is interested in scaling this approach nationally, and this programme acts as a pilot to generate evidence on the effectiveness of participatory, community-driven development planning in the context of the Government of Rwanda’s decentralization agenda, to inform scaling plans in future. The national framework is, therefore, key not just as a vehicle for local development but as one that strengthens citizen-state relations by enhancing the space for civic engagement in bottom-up development processes. This evaluation will focus on both economic impacts and local government capacity for citizen engagement.
The project is being implemented through four components:
Component 1: Village and Local Government Capacity Building. This component builds the capacity of local government at the district, sector, and cell levels to facilitate village-driven village development processes to enhance citizen engagement and improve rural livelihoods. It also builds village capacity to engage in development planning and to manage village level subprojects.
Component Two: MicroGrants. Component two finances priority subprojects identified in the VDPs to improve livelihoods. Each target village is provided a grant of US$8,000, disbursed over two years. The government in each of the target districts contributes five percent of the total grant amount, while village members will make contributions in-kind. MicroGrant eligibility is guaranteed for every target village provided eligibility conditions are met, including the election of a Village Leadership Committee, completion of the VDP and submission and approval of a subproject proposal.
Component Three: National Framework for Participatory Village Planning. Component Three consolidates lessons from the pilot activities under components one and two and supports the Government of Rwanda to prepare a National Framework for Participatory Village Planning.
Component 4: Project Management, Monitoring and Evaluation, and Knowledge Dissemination. This component includes overall project management, monitoring and evaluation, communications and knowledge dissemination.
Background to the Assignment
In March 2021, Spark conducted an internal baseline study for the ACE project to ascertain the status of the project outcome indicators pre intervention/FCAP implementation to provide a basis for comparison at midline and endline studies. Spark is planning to conduct a follow up study (midline) in February 2023 and is seeking services of highly skilled and qualified 40 consultants to conduct data collection for the study. The consultants will conduct both quantitative data collection through a structured questionnaire programmed in a Computer Assisted Personal Interview (CAPI) application and qualitative data collection through Focus Group Discussions using an interview guide.
Scope of Work
Quantitative data collection
The consultants will be employed to collect data in 140 villages spread out in 7 sectors and 4 Districts of Burera, Gicumbi, Huye and Gakenke. Each enumerator will be required to collect 7 surveys per day and cover a total of 20 households in each village. Each enumerator is expected to have a fully functional android smart phone on which the data collection tool will be installed. Below is a table representing the expected surveys in each sector
District | Sector | Surveys per village | Number of villages to be surveyed | Total surveys |
Burera | Rwerere | 20 | 20 | 400 |
Burera | Kinyababa | 20 | 20 | 400 |
Gakenke | Busengo | 20 | 20 | 400 |
Gicumbi | Mutete | 20 | 20 | 400 |
Gicumbi | Cyumba | 20 | 20 | 400 |
Huye | Gishamvu | 20 | 20 | 400 |
Huye | Kigoma | 20 | 20 | 400 |
Total |
| 140 | 140 | 2800 |
Qualitative data collection
Out of the 40 consultants, 32 will be selected to conduct Focus Group Discussions. A total of 16 FGDs will be conducted, 4 in each District. Each FGD will be managed by 2 consultants one working as a facilitator/moderator and the other as a note taker. These FGDs will sample 3 key project demographics (SEDOs; Women; Ubudehe Cat1) alongside an open access group. This methodology is designed to demonstrate 90% of issues.
Timelines
Expected outputs
Each of the 40 consultants is expected to have collected a total of 70 surveys by the 12th of February 2023 and for the 32 consultants that will conduct the FGDs, a transcription typed in MS word and translated in English (in soft copy) and a recorded audio file of the FGD will be expected form each pair of consultants.
Spark’s responsibility
In order to facilitate the consultants to undertake the exercise, Spark will do the following;
Conduct a 2 days training for the consultants covering; ACE project and FCAP approach, the data collection tools, research ethics, procedure for selection of households to be interviewed and the survey logistics.
Secure an introductory letter from the relevant District and Sector officials that each consultant will be expected to carry at all times while undertaking the assignment
Provide transportation to and from the field on a daily basis during the period of the assignment
Mobilization of FGD participants and bringing them into a central location where the FGDs will be conducted
Introducing the consultants to the village leadership and working with the leaders to help the consultants navigate the village
Application Details
Applications are welcome from individuals, who are able to demonstrate the capacity to deliver the piece of work set out above, within the Rwandan context
The following skills and experiences are essential criteria for all applicants
A university degree in any discipline
Previous experience in conducting household survey data collection using digital tools within Rwanda; the consultant must have worked on at least 2 data collection assignments previously.
Experience in conducting qualitative data collection through Focus Group Discussions
Excellent English and Kinyarwanda spoken and written skills
Estimated start date: As soon as possible
Application closing Date: On a rolling basis, we reserve the right to close this recruitment process at any time.
Interested individuals should submit a cover letter demonstrating how you meet the criteria above and your updated CV through this link <https://sparkmicrogrants.bamboohr.com/careers/63>
Annex 1: Contractors Code of conduct
All Contractors and staff of Contractors of Spark MicroGrants agree to:
Respect and promote fundamental human rights without discrimination of any kind and irrespective of social status, race, ethnicity, colour, religion, gender, sexual orientation, age, marital status, national origin, political affiliation or disability.
Treat all refugees, internally displaced persons, project affected communities, target groups and other persons fairly and with respect, courtesy, dignity and according to the respective country law, international law and local customs.
Support and maintain an environment that prevents exploitation and abuse, abuse of power and corruption.
Uphold the highest standards of accountability, efficiency, competence, integrity and transparency in the provision of goods and services in the execution of their contract.
Never commit any act or form of harassment that could result in physical, sexual or psychological harm or suffering to individuals, especially women and children.
Never exploit the vulnerability of any target group, especially women and children, or allow any person/s to be put into compromising situations.
Never engage in any sexual activity with children (persons under the age of 18) regardless of the age of majority or age of consent locally. Mistaken belief in the age of a child is not a defense.
Never engage in sexual exploitation or abuse. This constitutes acts of gross misconduct and is therefore grounds for termination of this contract.
Never exchange money, employment, goods, or services for sex, including sexual favours. All forms of humiliating, degrading or exploitative behavior are prohibited. This includes exchange of assistance that is due to project affected communities.
Never abuse their position to withhold project-related or other assistance, nor give preferential treatment; in order to solicit sexual favours, gifts, payments of any kind, or advantage. The Contractor should be conscious of not taking advantage of his/her position vis-a-vis local communities, project affected persons and staff of the Organization, and may not accept gifts or bribes.
Not engage in sexual relationships with project affected persons. Such relationships may be based on inherently unequal power dynamics and are not permitted. Such relationships undermine the credibility and integrity of development work.
Ensure that all confidential information, including reports of breaches of these standards by colleagues, obtained from beneficiaries or colleagues is channeled correctly) through the grievance redress mechanism, see Annex 2) & handled with utmost confidentiality.
Ensure that reports of breaches of these standards are immediately reported to your assigned contract manager who is expected to take prompt investigative action, or anonymously through the Grievance Redress Mechanism (Annex 2).
Any breach of the Code of Conduct will be treated as a major violation of standards of conduct and performance and will be subject to disciplinary action at the discretion of the Organization.
Annex 2: Grievance Redress Mechanism
Spark has implemented a Grievance Redress Mechanism (GRM) to record and address any complaints that may arise during the implementation phase of the Advancing Citizen’s Engagement Project. The GRM is designed to address concerns and complaints promptly and transparently and resulting in no negative implications (cost, discrimination) to the affected people raising a grievance.
The key objectives of the GRM are to:
Provide people affected by the project and other stakeholders safe, transparent and accessible tools for reporting any issues that are placing participants/beneficiaries at risk, impacting the quality of the project, or otherwise resulting in negative outcomes;
Record, categorize and prioritize the grievances;
Settle the grievances using the most appropriate method and inform those stakeholders of the solutions;
Forward any unresolved cases to the relevant authority.
REQUEST FOR EXPRESSION OF INTEREST
(CONSULTING SERVICES- FIRMS SELECTION)
1 | Country | INDIA |
2 | Name of the Project | PROJECT ON CLIMATE RESILIENT AGRICULTURE IN MAHARASHTRA (PoCRA) |
3 | Project Number/ Loan Number | P160408/88290-IN |
4 | Assignment Title | INDEPENDENT POST PROCUREMENT REVIEWS OF CONTRACTS for PoCRA for 2021-2022,2022-23 & 2023-24 |
5 | Reference No | EOI No. 182/PoCRA/PMU/22-23 |
Background:
The Government of Maharashtra has received financing USD 420 million from the World Bank towards the cost of the Project on Climate Resilient Agriculture in Maharashtra (PoCRA). The project development objective is to enhance climate-resilience and profitability of smallholder farming systems in project districts of Maharashtra. The project aims to achieve the objective through promotion of climate resilient technologies and commodity value chain across approximately 4,000 drought-prone villages in 16 districts, namely, Jalgaon, Aurangabad, Jalna, Beed, Parbhani, Hingoli, Osmanabad, Latur, Nanded, Buldhana, Washim, Akola, Amravati, Yavatmal, Wardha and Nashik and approximately 1000 salinity affected villages in the basin of Purna river spread across Akola, Amravati, Buldhana and Jalgaon districts.
The project intends to apply part of the proceeds for consulting services for the consultancy services for Post Procurement Review of PoCRA for 2021-22, 2022-23 & 2023-24 from qualified consultants.
The consulting services requires carrying out Post Procurement Review Audit
The scope of Post Procurement Review Assignment:
To carry out Post Procurement Review audit of the project at various implementing levels as per the enclosed Terms of Reference and submit report to Project Management Unit.
An indicative Terms of Reference (ToR) for the consultancy is enclosed for improved understanding of the proposed assignment.
The period of the assignment is one year for the Procurement Audit of three years i.e 2021-22, 2022-23 & 2023-24.
The Project Director, PoCRA invites eligible “Consultancy Firms” to indicate their interest in providing the above-mentioned Services. Interested applicants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.
The short-listing criteria are:
The consultancy firms will be shortlisted according to Section VII Approved Selection Methods for consulting services, paragraph, 7.17 of the World Bank’s Procurement Regulation for IPF Borrowers, July 2016, revised November 2017 issued by World Bank.
The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s Procurement Regulation for IPF Borrowers, July 2016, revised November 2017 issued by World Bank, setting forth the World Bank’s policy on conflict of interest.
(https://policies.worldbank.org/sites/ppf3/PPFDocuments/Forms/DispPage.aspx?docid=4005&ver=current )
Associations and joint ventures are not allowed for this assignment.
The consultant will be selected in accordance with the Least Cost Selection method (LCS) set out in the World Bank’s Procurement Regulation issued by World Bank.
Expressions of interest must be submitted through e-procurement portal www.mahatenders.gov.in as per schedule.
Interested applicants would be required to register on the e-procurement portal, which is free of cost, and would be responsible for ensuring that any addenda available on the portal is also downloaded and incorporated prior to the submission of Expression of Interest (EoI). For submission of EOI online at the portal indicated above, the applicant is also required to have a Digital Signature (DSC) from one of the Government of India authorized Certifying Authorities. The list of the authorized Certifying Authorities can be found from the link http://www.cca.gov.in.
Sd/-
Project Director, PoCRA
Address:
Project Director,
Project on Climate Resilient Agriculture,
30 B, Arcade, World Trade Centre, Cuffe Parade,
Mumbai-400005
Email id: procurement.pmu@mahapocra.gov.in
FAX: 022-2216335
Appendix A – Terms of Reference
Terms of Reference for Conducting Independent Procurement Audit (Post) Reviews of Contracts Under Maharashtra Project on Climate Resilient Agriculture (Pocra)
1. Background:
The essence of the World Bank Post Procurement Review is to ensure that the Bank receives adequate, independent, and professional, audit assurance that the procurement procedures of World Bank are adhered ate all project implementation levels.
Based on the World Bank’s assessment of the procurement capacity, the contracts below a certain threshold are subject to post review. While the entire procurement process for all post review contracts is completed without the Bank’s prior review and clearance but all the contracts are required to be procured as per the Bank’s Guidelines for Procurement under IBRD Loans and Credits and the Guidelines for Selection and Employment of Consultants by World Bank Borrowers (‘’Guidelines’’). It is mandated that:
PoCRA project is being executed in selected 16 districts of the state. At each level, the institutional arrangement has been made to manage the project’s procurement-related aspects including goods, works, and consulting and other services. This procurement post review of the contracts is required at PMU, Districts/Sub-divisions/VCRMCs and Farmer Producer Organizations (FPO, FPC, Farmer Organization, SHG etc.)As per the list provided at Annexure-II. The procurement post review is to cover all accounting centers and confirm compliance of the procurement procedures of the project and effectiveness of internal control systems and recommend suitable mitigations measures to address systemic and specific issues.
2. Objectives of the assignment:
The main objectives of the Consultant’s services are to:
4. The fund flow for the project:
The detail is attached in Annexure-I.
5. Accounting Centers in the project at which procurement activities are carried out:
The Consultants services for Post Procurement Review are required at PMU/ Districts/Sub-divisions/VCRMCs and Farmer Producer Organizations (FPO, FPC, Farmer Organization, SHG etc.), the list of which is attached as Annexure-II.
6.2 Scope of Post Procurement Review
Status of Mitigation Actions
The review includes an update on the progress of implementation of the risk mitigation and corrective actions from the previous review, as identified in the PAD, previous reports and aide-mémoire. When corrective actions remain unfinished beyond their due date, the reviewer discusses whether the actions are still relevant and records any reasons why the actions were not implemented. When the measures were implemented, the reviewer assesses whether they effectively mitigated the identified risks.
PPR Reporting and Filing
Once the report is final, the APS/PAS (i) reports to the TTL the PPR ratings for the project, as input to the ISR, (ii) sends a copy of the PPR report to the APM, and (iii) files the PPR report, along with supervision results, in the Post Review module of the project portal. In filing the PPR, the APS/PAS updates the risk ratings on procurement and contract administration, and risk management measures.
The scope of the PPR for which the Consultants services are required encompasses the Accounting Centers as provided in Annexure II.
PMU will provide the Consultant Contract list of all post-review contracts which are eligible for Bank-financing.
The Consultant is further directed to refer to the “Bank guidance on procurement post review, September 2016 ”, which is provided below to and made a part of these Terms of Reference (TOR) attached as Annexure VIII,
Typically, the following documents are examined in conducting the PPR:
[a] Invitation for bids, advertising procedures and bidding period
[b] Bidding documents and addenda if any
[c] Sale of bidding documents, pre-bid meeting (wherever applicable)
[d] Receipt and opening of bids.
[e] Bid evaluation and recommendation for award of the contract
[f] Draft contract in the bidding documents versus the awarded contract
[g] Timeliness of payment to contractors/suppliers/consultants
[h] Projected versus actual completion schedule
[i] Variation orders and time extensions
[j] Acceptance or substantial completion certificate
The consultant will use PPR review module as mentioned below to carry out PPR.
Useful indicators to assess compliance with the agreed procurement procedures are summarized in the following matrix, which shall be augmented as necessary to capture the salient features of each project. In addition, and as specified in the minutes on submission of inception report Bank shall be providing certain indicators for appropriate incorporation.
| ||
CATEGORIES | SUB-AREAS | INDICATORS |
1. Systems | Legal Framework | Suitability of the laws, rules and regulations applicable to the implementing agency |
Organization/Staffing | Organization of the procurement unit and allocation of functions; quality and adequacy of procurement staff | |
Controls/Manuals | Quality of internal administrative practices, including special anticorruption initiatives, existence of dispute resolution systems, internal procedural manuals and instructions, oversight and auditing practices, and code of professional behavior and ethics | |
Record-keeping | Availability, quality, security and completeness of procurement records and files | |
A procurement plan for the projects are to be looked into to see whether these are being updated regularly and the Bank’s approval obtained when these were modified/updated | ||
2. Procurement Process | Publications | Assessment of quality of, and adherence to, advertising and contract award publication requirements for applicable contracts |
Bidding/RFP Document | Assessment of quality of, and adherence to, requirements for bidding documents, including RFP’s, LOI’s, short lists, terms of reference, and other applicable documents | |
Evaluation | Assessment of quality of, and adherence to, bid evaluation requirements/criteria, including draft contracts, technical and financial evaluation reports, and bid amendments, if applicable | |
Awards | Assessment of quality of, and adherence to, contract award requirements and criteria, including amendments, variation orders, and extensions. | |
3. Contract Administration | Implementation | Assessment of quality of, and adherence to, contract implementation criteria and scope of work (in the case of consulting services), including results of physical inspections |
Payments | Assessment of adherence to contract payment schedules, including timeliness of payments to contractors | |
Compliance | Assessment of adherence to all contractual compliance with agreed provisions; adherence to all related anti-corruption practices |
Physical Inspection. The physical inspection of goods and works and, where applicable, non-consulting services resulting in a physical output, is an indispensable part of the PPR. It should draw attention to missing, diverted or relocated assets procured through Bank financing.
The auditor will undertake physical verification of the assets (about 3% - 4% of the created assets created under the project through a random sampling process) of post review contracts and report the presence and condition of these assets. The Consultant is encouraged to illustrate his findings with photos of these assets. Any insurmountable impediments in gaining access for physical inspection should be detailed in the PPR.
The consultant should also review the inventory system, in order to ascertain whether or not each asset is properly accounted for in the asset accounting records and being used for the intended purpose under the project.
The draft PPR Report should include follow up on findings of previous PPR and retain recommended actions not yet implemented.
Besides the above the Consultant shall also consider the following:
1) Going beyond checking the box: reviewers may add any important observation even if it is not mandated in the PPR format
2) Same issues appear year-after-year: Please discuss with Implementing Units to find out whether adequate remedial actions were taken by the Implementing Units on finding of previous PPRs and record the same in detail.
3) Quality of Physical inspection: If there are subject experts in PPR team, they should be used for carrying physical inspections;
4) Sample: High value contracts are to be given preference while proposing the sample for PPR
5) Report of Auditors: Please also look at major audit observations (in previous years financial audit report) as they may include observations on procurement process. This may be added in list of documents required as well as should be recorded in PPR report.
7. Coverage for the PPR:
This procurement post review of the contracts is required at PMU, Districts/Sub-divisions/VCRMCs and Farmer Producer Organizations (FPO, FPC, Farmer Organization, SHG etc.) as per the list provided at Annexure-II. The PPR will be based on the Consultant’s review of a representative sample of contracts that are subject to post review at various levels. The Consultant will select at least 15% representative sample on a random basis from a verified list of post review contracts provided by SPMU. The Consultant may use the sampling methodology as set out in the Guidance Note.
For PPR of procurement carried out below the sub-divisional level, the Consultant will go to at least 20% of the offices below the sub-district and at-least 5% of the VCRMCs .For PPR for the balance procurement carried out below sub division, documents of the contracts will be brought to the convenient sub division /district level office within the state.
8. Extent of the PPR:
The Bank expects the Consultant to apply his best professional practices and judgment in performing the PPR services. For further information, the “Bank Guidance on procurement post review September 2016” represents the Bank’s performance standard for PPRs.
For each project, the PMU will provide the Consultant, on request, the following documents:
The Consultant is further directed to refer to the “Bank guidance on procurement post review, September 2016 ”, which is attached to and made a part of these Terms of Reference (TOR),
Sampling of Contracts
The PPR will be based on the Consultant’s review of a representative sample of contracts that are subject to post review under the Loan Agreement. The Consultant will select this representative sample on a random basis from the list of signed contracts (register) received from the Borrower, the disbursement reports, periodic procurement reports prepared by the Borrower, and any available payment records to ensure the completeness of the list, and then selects the sample of contracts to be reviewed.
Planning. Preparatory Activities
• The reviewer checks the list of contracts to identify any patterns indicating risky activities – for example, splitting of contracts, repetitive contracts, orders of the same items from the same firms (except under framework agreements), or multiple contracts just below the Prior Review thresholds or other thresholds for competitive procurement. Contracts exhibiting such patterns may be added to the sample of contracts to be reviewed.
• The reviewer also reviews the previous PPR and aide-mémoire to assess the issues raised in the last review and how they have been addressed, as well as any outstanding mitigation actions and other issues from implementation support and monitoring. The progress with pending actions is discussed with the Borrower as part of the review.
In line with the completion schedule agreed between the Consultant and the PMU, the Consultant should prepare a review schedule to be shared and agreed with the IA at the first work session. This will give early recognition to the availability of the IA’s staff who have been assigned to work with the Consultant; alternatively, the Consultant should advise the PD of any problems with the availability of the IA’s staff requiring their assistance.
The consultant will ensure that draft PPR report is sent to concern PMU within 2 weeks of completion of PPR.
Review of Contract Implementation
Review of the Adequacy of Procurement Arrangements
Follow-Up Tasks:
At least, the major findings of the draft PPR Report should be shared with the Implementing Units as part of the dialogue between the Implementing Units. It will be essential to provide the Implementing Units with the opportunity to review the draft for factual errors and identified deviations that may, on further inspection, turn out to be incorrect. This feedback from the Implementing Units should be taken into account by the Consultant in the final PPR in a substantive manner and for the record. Setting a time limit for receiving this feedback from the Implementing Units may be necessary in some cases. If the Consultant discovers any evidence of fraudulent or corrupt practices by the Implementing Units within the context of his/ her PPR work, he/ she should gather and record the evidence that has come to his/ her attention and report it as part of the PPR summary of findings.
10. Deliverables and time Schedule of Procurement post review Reports:
Post Review Reports
The indicative schedule for the assignment is given below:
Milestone | Milestone Date |
Submission & acceptance of Inception Report (consisting of team details, actual work plan, schedule of PPR, actual methodology and process of audit and sampling methodology acceptable to the PMU) | Within 1 month from the signing of contract. |
Submission & acceptance of project draft PPR reports for year 2021-22 & 2022-23 | Within 4 months from the acceptance of Inception report. |
Submission & acceptance of final reports for year 2021-22 & 2022-23 | Within 2 months from the acceptance of draft report for the year 2021-22 & 2022-23. |
Submission & acceptance of project draft PPR report for year 2023-24 | Within 3 months from the acceptance of final report for the year 2021-22 & 2022-23. |
Submission & acceptance of final report for year 2023-24 | Within 2 months from the acceptance of draft report for the year 2023-24. |
11. Qualifications & Experience of Consultants for PPR:
The team Composition and Qualifications & Experience of Consultants for post procurement review is as follows:
S. No. | Key Position | Experience Requirements | Professional Requirements |
1. | Team Leader (1) | Minimum of 10 years of experience in compliance audit in public sector.
Trained in handling Procurement post review of Bank projects and familiarity with Bank procurement processes and procedures. | University degree (or equivalent) in business administration, engineering, accounting, materials management or related field. |
2 | Auditors (2) | Minimum of 5 years of experience in compliance audit in public sector.
Trained in handling Procurement post review of Bank projects and familiarity with Bank procurement processes and procedures. | University degree (or equivalent) in business administration, engineering, accounting, materials management or related field. |
3. | Procurement Specialist (1) | Minimum of 3 years of experience in public procurement. Prior experience in carrying out procurement reviews/ audits. | University degree in business administration, engineering, accounting, materials management or related field. Should have taken training on World Banks Procurement guidelines / framework. |
4. | Analyst (2) | At least 3 previous assignments involving review of large volume of documents, data extraction and spreadsheet entry. Demonstrated computer skills. | Any Graduate with Suitable professional training. |
12. Tenure:
To complete the procurement post review for three years (2021-22, 2022-23 at a time) and year 2023-24 separately.
13. Support provided by PoCRA:
ANNEXURE- I
Fund Flow System for the Project
ANNEXURE- II
DETAILS OF ACCOUNTING CENTRES
Level | Name of Accounting Centre | Number of Accounting centers |
Accounting Centres |
State | PMU | 1 | PMU-Mumbai |
District Level | DSAO | 16 | Aurangabad, Jalna, Beed, Osmanabad, Latur, Parbhani, Nanded, Hingoli, Washim, Yavatmal, Wardha, Buldhana Akola, Amravati, Jalgaon, Nashik |
PD ATMA | 16 | Aurangabad, Jalna, Beed, Osmanabad, Latur, Parbhani, Nanded, Hingoli, Washim, Yavatmal, Wardha, Buldhana Akola, Amravati, Jalgaon, Nashik | |
Sub-Division Level | SDAO | 37 | Aurangabad, Vaijapur, Sillod, Jalna, Partur, Beed, Majalgaon, Ambajogai, Latur, Udgir, Osmanabad, Bhum, Parbhani, Hingoli, Nanded, Deglur, Kinwat, Amravati, Morshi, Achalpur, Akola, Akot, Washim, Yawatmal, Dwarva, Pusad, Pandharkawada, Buldhana, Mehkar, Khamgaon, Wardha, Aarvi, Hinganghat, Jalgaon, Amalner, Pachora, Malegaon |
Total |
| 70 |
|
VCRMCs | Total Number of VCRMCs = 3828 (Out of the above numbers 10% of VCRMC’s are to be reviewed for each financial year but no same VCRMC are expected to be covered in two consecutive years unless specifically agreed. Hence for 3 years at least 30% of the VCRMC contracts will be covered comprising of agreed percentage of contracted activities .) |
This is only indicative list and projects may be added or deleted during contract implementation
ANNEXURE- III
TIME SCHEDULE FOR SUBMISSION OF PPR REPORTS
Level | Accounting Centre | Number | Audit frequency | Time line for submission of audit reports |
State | PMU | 1 | Yearly | Submission of Draft report for 1st and 2nd year within four months from the acceptance of Inception report. Submission of final report for 1st and 2nd year within two months from the acceptance of draft report for the year 2021-22 & 2022-23. |
Submission of draft report for 3rd year within three months from the acceptance of final report for the year 2021-22 & 2022-23. Submission of final report for 3rd year within two months for the acceptance of draft report for the year 2023-24. | ||||
District Level | DSAO | 16 | Yearly | Submission of Draft report for 1st and 2nd year within four months from the acceptance of Inception report. Submission of final report for 1st and 2nd year within two months from the acceptance of draft report for the year 2021-22 & 2022-23. |
Submission of draft report for 3rd year within three months from the acceptance of final report for the year 2021-22 & 2022-23. Submission of final report for 3rd year within two months for the acceptance of draft report for the year 2023-24. | ||||
PD ATMA | 16 | Yearly | Submission of Draft report for 1st and 2nd year within four months from the acceptance of Inception report. Submission of final report for 1st and 2nd year within two months from the acceptance of draft report for the year 2021-22 & 2022-23. | |
Submission of draft report for 3rd year within three months from the acceptance of final report for the year 2021-22 & 2022-23. Submission of final report for 3rd year within two months for the acceptance of draft report for the year 2023-24. | ||||
Sub-Divisional Level | SDAO | 37 | Yearly | Submission of Draft report for 1st and 2nd year within four months from the acceptance of Inception report. Submission of final report for 1st and 2nd year within two months from the acceptance of draft report for the year 2021-22 & 2022-23. |
Submission of draft report for 3rd year within three months from the acceptance of final report for the year 2021-22 & 2022-23. Submission of final report for 3rd year within two months for the acceptance of draft report for the year 2023-24. | ||||
Village | VCRMC | Total Number of VCRMCs =3828 | Yearly | Submission of Draft report for 1st and 2nd year within four months from the acceptance of Inception report. Submission of final report for 1st and 2nd year within two months from the acceptance of draft report for the year 2021-22 & 2022-23. |
Submission of draft report for 3rd year within three months from the acceptance of final report for the year 2021-22 & 2022-23. Submission of final report for 3rd year within two months for the acceptance of draft report for the year 2023-24. | ||||
FPOs | FPOs | 10% in each financial year | Yearly | Submission of Draft report for 1st and 2nd year within four months from the acceptance of Inception report. Submission of final report for 1st and 2nd year within two months from the acceptance of draft report for the year 2021-22 & 2022-23. |
Submission of draft report for 3rd year within three months from the acceptance of final report for the year 2021-22 & 2022-23. Submission of final report for 3rd year within two months for the acceptance of draft report for the year 2023-24. |
ANNEXURE – IV
Expected Man Days Requirement
Positions | Expected Man days Requirement |
Total (Consolidate for the year Procurement Year 2021-22, 2022-23,2023-24) | |
Team Leader | 30 |
Auditor- I | 75 |
Auditor- II | 75 |
Procurement Specialist | 75 |
Analyst I | 30 |
Analyst II | 30 |
Non key experts | 150 |
Total | 465 |
Annexure V
Details of Procurement Activities / Contracts under PoCRA
District | Year | Goods | Works | Consulting Services | Total |
Contracts (No) | Contracts (No) | Contracts (No) | Contracts (No) | ||
|
|
|
| ||
Akola | 2021-22 | 234 | 2 | 0 | 236 |
Amravati | 2021-22 | 103 | 0 | 0 | 103 |
Aurangabad | 2021-22 | 395 | 50 | 0 | 445 |
Beed | 2021-22 | 40 | 13 | 0 | 53 |
Buldhana | 2021-22 | 59 | 74 | 0 | 133 |
Hingoli | 2021-22 | 59 | 59 | 0 | 118 |
Jalgaon | 2021-22 | 61 | 5 | 0 | 66 |
Jalna | 2021-22 | 66 | 40 | 0 | 106 |
Latur | 2021-22 | 82 | 231 | 0 | 313 |
Nanded | 2021-22 | 44 | 54 | 0 | 98 |
Osmanabad | 2021-22 | 157 | 88 | 0 | 245 |
Parbhani | 2021-22 | 43 | 23 | 0 | 66 |
Wardha | 2021-22 | 8 | 16 | 0 | 24 |
Washim | 2021-22 | 50 | 147 | 0 | 197 |
Yavatmal | 2021-22 | 14 | 21 | 0 | 35 |
PMU | 2021-22 | 0 | 0 | 3 | 3 |
Grand Total PMU |
|
|
|
| 3 |
Grand Total |
| 1415 | 823 | 3 | 1415+823+3=2241 |
Total Cost Range |
| INR 151.94 (Rs.in Cr) | INR 0.80 (Rs. In Cr) | INR 4.27 (Rs.in Cr) | INR 235.80 (Rs.in Cr.) |
Note: Assignment numbers for the procurement year 2021-22 are as actual and for procurement year 2022-23 and 2023-24 (Sampling size is 10% higher than sampling size of 2021-22) exact number of contracts will be given at the time of review.
Number VCRMCs (Where Expenditure is more than INR 5000/-).
District | Sub Division | FY 2021-22 | Total VCRMC | Expenditure in total number of VCRMCs (FY 21 – 22) | Total Expenditure 21-22 in Lac |
Akola | Akola | 2021-22 | 214 | 18 | 3.9852 |
| Akot | 2021-22 | 94 | 86 | 3.77371 |
Total Akola |
|
| 308 | 104 | 7.75891 |
Amravati | Achalpur | 2021-22 | 132 | 3 | 0.6635 |
| Amravati | 2021-22 | 92 | 92 | 11.86311 |
| Morshi | 2021-22 | 58 | 0 | 0 |
Total Amravati |
|
| 282 | 95 | 12.52661 |
Aurangabad | Aurangabad | 2021-22 | 101 | 3 | 0.55434 |
| Sillod | 2021-22 | 99 | 19 | 3.17599 |
| Vaijapur | 2021-22 | 99 | 0 | 0 |
Total Aurangabad | 297 | 3.73033 | |||
Beed | Ambajogai | 2021-22 | 114 | 6 | 1.10898 |
| Beed | 2021-22 | 99 | 1 | 0.09000 |
| Majalgaon | 2021-22 | 100 | 0 | 0 |
Total Beed |
|
| 312 | 7 | 1.19898 |
Buldhana | Buldhana | 2021-22 | 77 | 20 | 2.7607 |
| Khamgaon | 2021-22 | 191 | 36 | 3.30121 |
| Mehkar | 2021-22 | 41 | 2 | 0.23994 |
Total Buldhana |
|
| 309 | 58 | 6.30185 |
Total Hingoli | Hingoli | 2021-22 | 196 | 0 | 0 |
Jalgaon | Amalner | 2021-22 | 100 | 2 | 0.17 |
| Jalgaon | 2021-22 | 130 | 13 | 1.87543 |
| Pachora | 2021-22 | 121 | 8 | 0.88122 |
Total Jalgaon |
|
| 351 | 23 | 2.92665 |
Jalna | Jalna | 2021-22 | 144 | 7 | 1.30518 |
| Partur | 2021-22 | 166 | 11 | 1.60978 |
Total Jalna |
|
| 310 | 18 | 2.91496 |
Latur | Latur | 2021-22 | 137 | 97 | 7.00 |
| Udgir | 2021-22 | 108 | 70 | 4.18951 |
Total Latur |
|
| 245 | 167 | 11.18951 |
Nanded | Deglur | 2021-22 | 106 | 0 | 0 |
| Kinwat | 2021-22 | 139 | 4 | 0.733 |
| Nanded | 2021-22 | 93 | 9 | 1.47367 |
Total Nanded |
|
| 338 | 13 | 2.20667 |
Osmanabad | Bhoom | 2021-22 | 106 | 0 | 0 |
| Osmanabad | 2021-22 | 149 | 0 | 0 |
Total Osmanabad | 255 | 0 | 0 | ||
Total Parbhani | Parbhani | 2021-22 | 242 | 21 | 2.74794 |
Wardha | Arvi | 2021-22 | 19 | 0 | 0 |
| Hinganghat | 2021-22 | 17 | 0 | 0 |
| Wardha | 2021-22 | 29 | 1 | 0.1456 |
Total Wardha |
|
| 65 | 1 | 0.1456 |
Total Washim | Washim | 2021-22 | 115 | 1 | 0.16506 |
Yavatmal | Dharva | 2021-2022 | 50 | 7 | 1.092 |
| Pandharkawda | 2021-22 | 34 | 0 | 0 |
| Pusad | 2021 -22 | 47 | 0 | 0 |
| Yavatmal |
| 74 | 0 | 0 |
Total Yavatmal |
|
| 203 | 7 | 1.092 |
Grand Total |
|
| 3828 | 515 | 51.17 |
*For the year 2022-23 Actual number VCRMC where expenditure is more than 5000/- will be given at the time of Audit review.
Annex A. Templates for the Procurement Post Review Report
Country |
|
Loan / Credit / Trust Fund #: |
|
Project name*: |
|
Project ID: |
|
Name (s) of Implementing Agency (ies): |
|
TL: |
|
Bank Procurement Specialist: |
|
|
|
Post Review conducted by*: |
|
No. of contracts since last review |
|
No. of contracts reviewed |
|
Total value of contracts reviewed |
|
% no. of contracts reviewed |
|
[Report Cover page]
Country |
|
Credit No |
|
Project Name |
|
Project ID: |
|
Names of participating AUs/ IAs |
|
General Procurement Information
1. Executive Summary |
Provide a brief description of Post Review objective, key findings/issues, and recommendations.The key objective to review if the procurement has been carried out as per the agreed processes and procedures and if there are any F&C or systemic issue . |
2. Discussion on the Selection of the Contract Samples Reviewed |
Provide a brief description of the selection of the contract sample and summary list of the contracts reviewed, including procurement category, procurement method, contract number, contract date, short contract description, name of contracting agency, name of contractor/supplier/consultant, contract amount.
|
3. Findings on the Review of the Procurement Arrangements Agreed with the Borrower |
Staffing, unit organization, internal controls, project manual, etc. |
4. Findings on the Review of Procurement Processes |
Provide a brief description of findings on procurement processes, including procurement planning, publications, bidding, evaluation, complaints handling, awards and timeliness of procurement. |
5. Findings on the Review of Contract Administration & Management |
Provide a brief description of findings on contract administration, including implementation, payments, disputes resolution, and compliance. |
6. Indication of Possible Governance Issues |
Provide a brief description of any findings on red flags that could indicate possible fraud or corruption related to the procurement processes, contract administration, or any other related issues at contract, project, sector, or country level. |
8. Mitigating Measures or Corrective Actions |
Identify mitigating measures or actions to correct procurement deficiencies, and recommend them to the Borrower and its executing agency(ies). |
9. Possible Indication of Noncompliance requiring Bank Action (including misprocurement) |
Report reasons for potential actions on noncompliance |
10. Risk Rating & Recommendation | |
Definitions of Post Review Risk Ratings | |
Low Risk (LR) | Borrower systems, procurement processes, and/or contract administration are of highest quality; are fit for purpose in achieving value for money, economy, efficiency, effectiveness, integrity, fairness, transparency, and accountability; and require little or no corrective action by the Bank. |
Moderate Risk (MR) | Borrower systems, procurement processes, and/or contract administration are of generally good quality and are reliable in achieving value for money, economy, efficiency, effectiveness, integrity, fairness, transparency, and accountability, with minor corrective actions needed by the Bank. |
Substantial Risk (SR) | Moderate shortcomings in Borrower systems, procurement processes, and/or contract administration have limited or jeopardized the timely or efficient achievement of one or more major outputs and/or limited achievement of value for money, economy, efficiency, effectiveness, integrity, fairness, transparency, and accountability, but resolution(s) is/are likely. |
High Risk (HR) | Significant shortcomings in Borrower systems, procurement processes, and/or contract administration have limited or jeopardized the timely or efficient achievement of one or more major outputs and compromised achievement of value for money, economy, efficiency, effectiveness, integrity, fairness, transparency, and accountability. Resolution is uncertain or unlikely. |
Overall risk rating: |
Low Moderate Substantial High (Overall rating for a report is not an average rating of all indicators combined but rather a final rating based on reviewer's objective conclusions about the findings as a whole, including performance ratings of contracts.) |
Overall recommendations: |
|
Risk rating of procurement system: |
Low Moderate Substantial High
Indicators to consider:
| |
Recommendations: |
| |
Risk rating of procurement processes: |
Low Moderate Substantial High Indicators to consider:
| |
Recommendations: |
| |
Risk rating of contract administration: |
Low Moderate Substantial High Indicators to consider:
|
Recommendations: |
|
Annex A.2. Profile of Procurement Items
Category | Prior Review threshold in US$ | Proposed revised Prior Review thresholds (to be completed by Bank Procurement Specialist, if required) |
Works |
|
|
Goods |
| |
Consulting firms |
| |
Individual consultants |
|
Procurement method | Civil works | Goods |
Open International Competition |
|
|
National Competition |
|
|
Request for |
|
|
| No. of contracts awarded in review period Review period is (mm/dd/yyyy) to (mm/dd/yyyy) | ||||||
Category | |||||||
IC |
NC |
RFQ |
DC/SS | Others (Competitive Selection of |
Total | ||
Works |
|
|
|
|
|
| |
Goods |
|
|
|
|
|
| |
Services |
|
|
|
|
|
| |
Consulting firms |
|
|
|
|
|
| |
Individual consultants |
|
|
|
|
|
| |
Total |
|
|
|
|
|
|
Category | No. of procurements reviewed | |||||
IC |
NC |
RFQ |
DC/SS | Others (Competitive Selection of Consultants) | Total | |
Works |
|
|
|
|
|
|
Goods |
|
|
|
|
|
|
Services |
|
|
|
|
|
|
Consulting firms |
|
|
|
|
|
|
Individual consultants |
|
|
|
|
|
|
Total |
|
|
|
|
|
|
AnnexA.3.WorksheetforCompetitiveProcedures(RequestforBids)
Part A.General
Date ofreview: | Name ofreviewer: | ||||
Contractno.: | Contract date(dd/mm/yy): | ||||
Contractdescription: | Contract amount(US$): | ||||
Contractor / Supplier name andaddress: | Category
| ||||
Marketapproachoption |
|
|
| Prequalification | |
Single-Stage |
|
|
| ||
Selection method/arrangement |
RFB | ||||
|
|
|
| ||
|
|
|
| ||
Part B. ProcessReview
Aspectsreviewed | Findings andcomments |
Procurement Documentation(Filing) |
|
Reference in Procurement PlanorSTEP |
|
Use of e-procurementsystem |
|
Advertising: Newspapers /date |
|
Pre-bidmeeting |
|
Pre/post qualification andcriteria |
|
BiddingDocument |
|
Time allowed for submission ofbids |
|
| Bid opening and minutes ofbidopening |
|
Bid securityrecords |
|
Bid evaluationreport |
|
Negotiations (ifapplicable) |
|
Publication of Notice of intention toaward contract and standstill period(if applicable) | NA guideline applicable |
Debriefing (ifapplicable) |
|
Publication of contractaward |
|
Complaints andresults |
|
Part C. ContractAdministration
Aspectsreviewed |
Findings andcomments |
Contractdocument: Available /date of signing |
|
Advance payment guaranteedetailsandrecords |
|
Insurance |
|
Performance security detailsandrecords |
|
Bill of lading, customsclearance, license and permits ifrequired |
|
Inspection of supervision recordsandreports |
|
Planned contractual completiondate |
|
Provisional acceptance ortesting |
|
Actual completiondate |
|
Delivery receipt or similarinstrument |
|
Liquidated damages, detailsandenforcementfordelays |
|
Warehousing andinventory |
|
Timeliness ofpayments |
|
| Amendments or contract modifications: number, amounts,% |
|
Contractual disputes and resolution,ifany |
|
Cost overruns reasonsandexplanations |
|
Adjudication andarbitration |
|
Closing ofcontract |
|
Part D.Others
Aspectsreviewed |
Findings andcomments | |||||||||
Indication of possible fraudorcorruption |
| |||||||||
Physicalinspection |
| |||||||||
Involvement of beneficiaries orusers |
| |||||||||
Total duration from advertisementtocontractsignature |
| |||||||||
Final cost compared to costestimate |
| |||||||||
Additionalobservations |
| |||||||||
Contract rating (coveringprocurementandcontractadministration) | Satisfactory | Moderately Satisfactory | Moderately Unsatisfactory | Unsatisfactory | ||||||
Ratingexplanation |
| |||||||||
| Aspects reviewed | Findings and comments |
| |||||||
| Contract rating (covering procurement and contract administration) | Satisfactory | Moderately Satisfactory | Moderately Unsatisfactory | Unsatisfactory |
| ||||
| Rating explanation |
|
| |||||||
Annex A.4. Worksheet for Direct Selection Procedure
Part A. General
Date of review: | Name of reviewer: |
Contract no.: | Contract date (dd/mm/yy): |
Contract description: | Contract amount (US$): |
Contractor / Supplier name and address: | Category
|
Part B. Process Review
Aspects reviewed | Findings and comments |
Procurement Documentation (Filing) |
|
Reference in Procurement Plan or STEP |
|
Adequacy of justification for direct selection |
|
Use of e-procurement system |
|
Negotiations |
|
Publication of contract award |
|
Complaints and results |
|
Justification for direct selection |
|
Part C. Contract Administration
Aspects reviewed | Findings and comments |
Contract document |
|
Advance payment guarantee details and records |
|
| Insurance |
|
Performance security details and records |
|
Bill of lading, customs clearance, license and permits if required |
|
Inspection of supervision records and reports |
|
Planned contractual completion date |
|
Provisional acceptance or testing |
|
Actual completion date |
|
Delivery receipt or similar instrument |
|
Liquidated damages, details and enforcement for delays |
|
Timeliness of payments |
|
Amendments or contract modifications: number, amounts, and % |
|
Contractual disputes and resolution, if any |
|
Cost overruns reasons and explanations |
|
Adjudication and arbitration |
|
Aspects reviewed | Findings and comments |
Closing of contract |
|
Part D. Others
Aspects reviewed | Findings and comments | |||
Indication of possible fraud or corruption |
| |||
Physical inspection |
| |||
Involvement of beneficiaries or users |
| |||
Total duration from advertisement to contract signature |
| |||
Final cost compared to cost estimate |
| |||
Additional observations |
| |||
Contract rating (covering procurement and contract administration) | Satisfactory | Moderately Satisfactory | Moderately Unsatisfactory | Unsatisfactory |
Rating explanation |
|
Annex A.5. Worksheet for Competitive Procedures(Request for Proposals)
Part A. General
Date of review: | Name of reviewer: | ||||
Contract no.: | Contract date (dd/mm/yy): | ||||
Contract description: | Contract amount (US$): | ||||
Contractor / Supplier name and address: | Category
| ||||
Market approach option | International Competition | Limited Competition | National Market | Initial Selection | |
Single-Stage | Multi-Stage | BAFO | Negotiations | ||
Selection method / arrangement | RFP | ||||
Leasing | PPP | ||||
Part B. Process Review
Aspects | Findings and comments |
Procurement documentation and records |
|
Procurement Plan or STEP reference |
|
Use of e-procurement system |
|
Advertising for Initial Selection |
|
Initial selection qualification criteria and rated criteria and requirements |
|
Response to SPN for initial Selection |
|
Evaluation of Applications and comments, if any (Verify existence of applications ) |
|
Initially selected applicants (number, names etc.) |
|
Review of Request for Technical Proposals |
|
Aspects | Findings and comments |
Technical proposal evaluation |
|
Management of discovery stage (including meetings, clarifications and addendum of changes) |
|
Request for Financial Proposals and Revised Technical proposals |
|
Time allowed for submission of proposals |
|
Weights in evaluation criteria |
|
Evaluation of Technical part and Report |
|
Financial proposal opening |
|
Minutes of financial proposal opening |
|
Evaluation of Financial part and Combined evaluation |
|
Publication of Notice of Intention to award contract |
|
Standstill period and debriefing (if applicable) |
|
Complaints handling (if any) |
|
Notification of award |
|
Publication of contract award |
|
Part C. Contract Administration
Aspects reviewed | Findings and comments |
Contract document |
|
Advance payment guarantee details and records |
|
Insurance |
|
Performance security details and records |
|
Bill of lading, customs clearance, license and permits if required |
|
Inspection of supervision or testing records and reports |
|
Planned contractual completion date |
|
Provisional acceptance or testing |
|
Actual completion date |
|
Delivery receipt or similar instrument |
|
Liquidated damages, details and enforcement for delays |
|
Timeliness of payments |
|
Amendments or contract modifications: number, amounts, and % |
|
Contractual disputes and resolution, if any |
|
Cost overruns reasons and explanations |
|
Adjudication and arbitration |
|
Aspects reviewed | Findings and comments |
Closing of contract |
|
Part D. Others
Aspects reviewed | Findings and comments | |||
Indication of possible fraud or corruption |
| |||
Involvement of beneficiaries or users |
| |||
Total duration from advertisement to contract signature |
| |||
Additional observations |
| |||
Contract rating (covering procurement and contract administration) | Satisfactory | Moderately Satisfactory | Moderately Unsatisfactory | Unsatisfactory |
Rating explanation |
|
Annex A.6. Worksheet for Request for Quotations Procedures
Part A. General
Date of review: | Name of reviewer: |
Contract no.: | Contract date (dd/mm/yy): |
Contract description: | Contract amount (US$): |
Contractor / Supplier name and address: | Category
|
Part B: Process Review
Aspects reviewed | Findings and comments |
Procurement Documentation (Filing) |
|
Reference in Procurement Plan or STEP |
|
Use of e-procurement system |
|
Advertising or direct invitation |
|
Source of suppliers invited |
|
Time allowed for submission of quotations |
|
Bid opening and minutes of bid opening: indicate number of participants, names, and prices per lot |
|
Adequacy of reason for any disqualifications |
|
Bid evaluation report and award |
|
Reasonableness of cost |
|
Part C. Contract Administration
Aspects reviewed |
Findings and comments |
Contract document or purchase order |
|
Bill of lading, if any |
|
Planned contractual completion date |
|
Actual completion date |
|
Delivery receipt or similar instrument |
|
Timeliness of payments |
|
Amendments or contract modifications: number, amounts, and % |
|
Contractual disputes and resolution, if any |
|
Cost overruns reasons and explanations |
|
Closing of contract |
|
Part D. Others
Aspects reviewed | Findings and comments | |||||
Indication of possible fraud or corruption |
| |||||
Physical inspection |
| |||||
Involvement of beneficiaries or users |
| |||||
Total duration from advertisement to contract signature |
| |||||
Final cost compared to cost estimate |
| |||||
Additional observations |
| |||||
Aspects reviewed | Findings and comments |
| ||||
Contract rating (covering procurement and contract administration) | Satisfactory | Moderately Satisfactory | Moderately Unsatisfactory | Unsatisfactory |
| |
Rating explanation |
|
| ||||
Annex A.7. Worksheet for Consultant Firms Contracts Award
Part A. General
Date of review: | Name of reviewer: | ||||
Contract no.: | Contract date (dd/mm/yy): | ||||
Contract description: | Contract amount (US$): | ||||
Consultant name and address: | Cost estimate (US$): | ||||
Market approach option | International Competition | National Approaches | Limited Competition | Shortlist | |
Selection method | QCBS | FBS | LCS | QBS | |
CQS |
|
|
| ||
Part B. Process Review
Aspects | Findings and comments |
| ||
Procurement documentation and records |
|
| ||
Procurement Plan or STEP reference |
|
| ||
Use of e-procurement system |
|
| ||
Advertising for Expressions of Interest |
|
| ||
Response to Request for Expression of Interest |
|
| ||
Review of Request for Proposals |
|
| ||
Describe shortlist |
|
| ||
Time allowed for submission of proposals |
|
| ||
Weights in evaluation criteria |
|
| ||
Technical evaluation: separate reviews and average |
|
| ||
Technical evaluation report |
|
| ||
| Aspects | Findings and comments | ||
| Financial proposal opening |
| ||
| Minutes of financial proposal opening |
| ||
| Combined quality and cost evaluation |
| ||
| Negotiations |
| ||
| Complaints handling (if any) |
| ||
| Publication of Notice of intention of to award contract and standstill period (if applicable) |
| ||
| Debriefing (if applicable) |
| ||
| Publication of contract award |
| ||
Part C. Contract Administration
Aspects |
Findings and comments |
Signed contract document |
|
Advance payment guarantee details and records |
|
Monitoring and reporting |
|
Changes of key personnel, if any |
|
Planned contractual completion date |
|
Actual completion date |
|
Outputs; final report acceptance |
|
Timeliness of payments |
|
Aspects |
Findings and comments |
Amendments or contract modifications: number, amounts, and % |
|
Contractual disputes and resolution, if any |
|
Cost overruns reasons and explanations |
|
Closing of contract |
|
Part D. Others
Aspects reviewed | Findings and comments | |||
Indication of possible fraud or corruption |
| |||
Involvement of beneficiaries or users |
| |||
Total duration from advertisement to contract signature |
| |||
Additional observations |
| |||
Contract rating (covering procurement and contract administration) | Satisfactory | Moderately Satisfactory | Moderately Unsatisfactory | Unsatisfactory |
Rating explanation |
|
Annex A.8. Worksheet for Individual Consultant Contracts Award
Part A. General
Date of review: | Name of reviewer: | ||
Contract no.: | Contract date (dd/mm/yy): | ||
Contract description: | Contract amount (US$): | ||
Consultant name and address: | Cost estimate (US$): | ||
Selection method: | Comparison of CVs | Direct Selection | |
Part B. Process Review
Aspects | Findings and comments |
Procurement documentation and records |
|
Procurement Plan or STEP reference |
|
Use of e-procurement system |
|
Justification for Direct Selection if applicable |
|
Advertising for Expressions of Interest |
|
Response to Request for Expression of Interest |
|
Describe shortlist |
|
Evaluation report |
|
Negotiations |
|
Publication of contract award |
|
Part C. Contract Administration
Aspects |
Findings and comments |
Signed contract document |
|
Advance payment guarantee details and records |
|
Monitoring and reporting |
|
Planned contractual completion date |
|
Actual completion date |
|
Outputs; final report acceptance |
|
Timeliness of payments |
|
Amendments or contract modifications: number, amounts, and % |
|
Contractual disputes and resolution, if any |
|
Cost overruns reasons and explanations |
|
Closing of contract |
|
Part D. Others
Aspects reviewed | Findings and comments | |||
Indication of possible fraud or corruption |
| |||
Involvement of beneficiaries or users where applicable |
| |||
Total duration from advertisement to contract signature |
| |||
Final cost compared to cost estimate |
| |||
Additional observations |
| |||
Contract rating (covering procurement and contract administration) | Satisfactory | Moderately Satisfactory | Moderately Unsatisfactory | Unsatisfactory |
Rating explanation |
|
"},{"id":"OP00198358","notice_type":"Request for Expression of Interest","noticedate":"11-Oct-2022","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2022-10-25T00:00:00Z","submission_deadline_time":"13:00","project_ctry_name":"India","project_id":"P174593","project_name":"Assam Integrated River Basin Management Program","bid_reference_no":"IN-ASDMA-312161-CS-QCBS","bid_description":"Design, Management & Supervision Consultancy for Flood Shelter and allied.","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Assam","contact_ctry_name":"India","contact_email":"airbmpasdmapiu@gmail.com","contact_name":"CEO ASDMA","contact_organization":"Assam Disaster Risk Management Agency","contact_phone_no":"03612237221","contact_web_url":"airbmpasdmapiu@gmail.com","submission_date":"2022-10-11T00:00:00Z","notice_text":"
GOVERNMENT OF ASSAM
ASSAM STATE DISASTER MANAGEMENT AUTHORITY
ANCILLARY BLOCK, ASSAM SECRETARIAT, DISPUR, GUWAHATI-781006
Phone: - 0361- 2237221(O); 0361-2237010(Fax)
Email: airbmpasdmapiu@gmail.com; website: www.asdma.gov.in
AIRBMP
ECF. No-222847/104 Dated- 11 /10/2022
Corrigendum-01
In response to the queries received for - IN-ASDMA-312161-CS-QCBS- “Design, Management & Supervision Consultant for Augmentation of Existing Schools, Construction of Multi-purpose Flood Shelters and allied”, the following amendments are hereby made-
S.N | Reference (if any) | As per Issued REoI | Amended As |
1 | Clause 4 (b) | Experience in similar projects of compatible size, complexity and technical specialty in the required areas. | Experience in similar projects of compatible size, complexity and technical specialty in the required areas – which are being executed from 1st January 2015 onwards. |
2 | Clause 4 (c) | Experience in execution of Design, Management, Supervision & Quality Assurance assignments for projects financed by multilateral agencies. | Experience in execution of Design, Management, Supervision & Quality Assurance assignments for projects financed by multilateral agencies - which are being executed from 1st January 2015 onwards.
|
CEO,
Assam State Disaster Management Authority,
Dispur-06
Copy to-
SPC,
Assam State Disaster Management Authority,
Dispur-06
*******************************************************************************
GOVERNMENT OF ASSAM
ASSAM STATE DISASTER MANAGEMENT AUTHORITY
ANCILLARY BLOCK, ASSAM SECRETARIAT, DISPUR, GUWAHATI-781006
Phone: - 0361- 2237221(O); 0361-2237010(Fax)
Email: airbmpasdmapiu@gmail.com; website: www.asdma.gov.in
AIRBMP
ECF. No-222847/103 Dated- 11 /10/2022
In response to the queries received for - IN-ASDMA-312161-CS-QCBS- “Design, Management & Supervision Consultant for Augmentation of Existing Schools, Construction of Multi-purpose Flood Shelters and allied”, the consolidated response to the queries may be referred below-
S.N | Reference (if any) | PARTICULAR | QUERY | Response to Queries |
1 | Clause no.7
| The experience of a parent company, subsidiary company, group company or associates (whatever the names) of the Applicant shall not be considered in evaluation. | Since this a diversified project involving various Urban components, we request the Client to allow Consultants to use technical credentials of its Parent company/Group company /subsidiary company and vice versa. This may be considered and accepted as this will allow better resources & technical expertise for delivery of such a reputed Integrated project including various infrastructure components together. This may please be considered. | The Assessment of a firm’s qualification shall not take into consideration the qualifications of other firms such as its subsidiaries, parent entities, affiliates, sub-Consultant, group company. However, as provided in Clause 12 of the REOI, a Consultant may associate with other Consultants in the form of a Joint Venture to enhance their qualifications, in which case credentials of all Joint Venture members will be considered. For this purpose, the participating JV is required to submit JV agreement/letter of intent to constitute a JV as provided in Clause 6-b of the REoI and also comply with other requirements specified in Clause 12. |
2 | Clause no.9
| While evaluating Expression of Interest (EOI), Client will assign higher score for larger number of years in core business, experience of similar role in implementing larger number of Projects or high value Projects of similar nature and comparable complexity, high turnover/revenues from consulting assignments, financial soundness, Technical and Managerial capability, and larger number of full-time experts on the Consultant’s pay roll whose experience and qualifications are similar to those of Key Experts | In reference to Clause 9, we request the client to kindly clarify how many projects are required to be showcased under criteria 4 (a); (b); (c); (d) in page no.2 (whether there is any ceiling on number of projects and the number of marks assigned for each project). Please confirm.
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Clauses 4(a) and 4(d) are quite clear; these relate to Profile and General Experience of the Consulting firm, and the list of ongoing Projects with tenure respectively. Information may be submitted accordingly with the EOI.
Regarding requirements listed in Clauses 4 (b) and 4 (c), please refer Corrigendum to the REOI. |
3 | Clause no.9
| While evaluating Expression of Interest (EOI), Client will assign higher score for larger number of years in core business, experience of similar role in implementing larger number of Projects or high value Projects of similar nature and comparable complexity, high turnover/revenues from consulting assignments, financial soundness, Technical and Managerial capability, and larger number of full-time experts on the Consultant’s pay roll whose experience and qualifications are similar to those of Key Experts | We want to understand the celling to marking criteria as to what will be the highest score and how distribution of marks will be done for:
Please clarify the same | The Shortlisting shall be done by a Committee constituted for the purpose as per “Selection procedures for Consulting Firms- Shortlist” – in line with Section- 7.16 to 7.20 of the World Bank’s Procurement Regulations and the scoring criteria will be deliberated by the said Committee at the time of evaluation. |
4 | Clause no.10 | Key experts will not be evaluated at the shortlisting stage. | The Consultants’ requests the Client to kindly confirm if it is required to submit only the CVs of 13 Key experts or both Key and Support staffs although its mentioned that at the EOI Stage they will not be evaluated.
Please clarify | Experts/Expert’s CVs shall not be evaluated at the EoI stage. However, list of permanent staff relevant for the assignment is required to be submitted as per Clause 4-g of the REOI. |
5 | Clause no.9 & 10 | Consultants are informed that the Key Experts will not be evaluated at the shortlisting stage. | In EOI point no – 09 it is mentioned that “Technical and Managerial capability, and larger number of full-time experts on the Consultant’s pay roll whose experience and qualifications are similar to those of Key Experts.” Will be considered for higher scoring, whereas in Clause no.10 it says that Key experts will not be evaluated. Please clarify the same. | Experts/Expert’s CVs shall not be evaluated at the EoI stage. The consulting firms are required to submit “List of permanent staff relevant for the assignment” as per Clause 4-g of the REoI. |
6 | Clause no.4 (d) | List of ongoing projects with their tenure | The Consultants’ requests the Client to kindly confirm the list of Ongoing projects related to Water sector only or any infrastructure domain. | Details pertaining to ALL ongoing projects with their tenure may be submitted in response to the specific point. |
7 | Clause no.7.4 | 7.4 Minimum Competency of Experts & Support staff
Age of Experts | The Consultants’ requests the Client to kindly confirm if there are any age limit criteria for the Key expert positions and Support staffs.
| Request for Proposal (RFP) with specific and requisite details in this regard, if any, shall be issued to shortlisted Firms subsequently. |
8 | Clause no.7.4 | 7.4 Minimum Competency of Experts & Support staff
| The Consultants’ requests the Client to kindly confirm if there is any Exclusive consent required for the Expert positions. | Experts/Expert’s CVs shall not be evaluated at the EoI stage. The consulting firms are required to submit “List of permanent staff relevant for the assignment” as per Point -4-g of the REoI. |
9 | Clause no.7.4 | 7.4 Minimum Competency of Experts & Support staff 6. Environmental Expert Post-Graduate in Environmental Science or any relevant field with at least 8 years of experience in implementation, monitoring of Environmental policies particularly for EAP projects. | The Consultants’ requests the Client to kindly provide relaxation on the Experience for this position (specially 8 years’ experience in EAP projects) as it would be a challenge for the Bidders to present such candidates. Kindly accept | Please refer REoI/ToR. Experts/Expert’s CVs shall not be evaluated at the EoI stage. Request for Proposal (RFP) with updated ToR (if any) shall be issued to shortlisted firms subsequently. Shortlisted firms shall be given adequate opportunity to submit queries post issuance of RFP.
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10 | Clause no.7.4 | 7.4 Minimum Competency of Experts & Support staff 6. Environmental Expert Post-Graduate in Environmental Science or any relevant field with at least 8 years of experience in implementation, monitoring of Environmental policies particularly for EAP projects. | The Consultants’ requests the Client to kindly confirm that if this position require river basin experience. | Please refer REoI/ToR. Experts/Expert’s CVs shall not be evaluated at the EoI stage. Request for Proposal (RFP) with updated ToR (if any) shall be issued to shortlisted firms subsequently. Shortlisted firms shall be given adequate opportunity to submit queries post issuance of RFP. |
11 | Clause no.7.4 | 7.4 Minimum Competency of Experts & Support staff 4. Gender Specialist Post-Graduate in Social Science/Mass communication or any relevant field with at least 8 years of experience in planning and implementation of Gender actions for EAP projects.
5. Social Expert Post-Graduate in Social Science or any relevant field with at least 8 years of experience in implementation, monitoring of social and safeguard policies particularly for EAP projects. | The Consultants’ requests the Client to kindly provide relaxation on the Experience for these positions (specially 8 years’ experience in EAP projects) as it would be a challenge for the Bidders to present such candidates.
Kindly accept. | Please refer REoI/ToR. Experts/Expert’s CVs shall not be evaluated at the EoI stage. Request for Proposal (RFP) with TOR/updated ToR shall be issued to shortlisted firms subsequently. Shortlisted firms shall be given adequate opportunity to submit queries post issuance of RFP.
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12 | Clause no.14 | 14. The detailed Terms of Reference for the assignment can be found at the following weblink: www.assamtenders.gov.in. Further information can be obtained at the address below during office hours. Queries may also be mailed at airbmpasdmapiu@gmail.com with subject line – “Query-EoI-DMSC (AIRBMP) -ASDMA” latest by 07.10.2022. The consolidated replies of queries will be uploaded at www.assamtenders.gov.in on or before 14.10.2022 At 16.00 HRS. | We request the client to provide an online link for proposal conference if being held. It is not clear to us as to whether or not a pre-proposal conference will be held. | Consolidated response to all queries received from prospective consulting firms, as per the REoI terms, are hereby issued.
Pre-Proposal meeting/conference will be organised/scheduled and detailed in Request for Proposal (RFP), to be issued to only shortlisted firms. |
13 | E-Procurement notice
| Last Date & Time for online submission of REOI is on 25.10.2022, 13:00 hrs (IST) | We request client to keep the submission date at least 21 days after the replies to pre-bid queries are published. This may please be accepted considering that it’s a festive month and the upcoming Diwali holidays. | Date and Time for submission of EOIs remains unchanged as detailed in REoI. |
14 | E-Procurement notice
| Last Date & Time for online submission of REOI is on 25.10.2022, 13:00 hrs (IST) | However, we would like to take to your notice that submission date (i.e 25th October 2022) of this EOI falls between Diwali festival having Public holidays all over India. Hence, we request to please extend the date of proposal submission by atleast Three weeks (i.e 15th November 2022) for quality submission. | Date and Time for submission of EOIs remains unchanged as detailed in REoI. |
15 | REoI | -NA- | Could you please indicate if there is any budgetary estimate available for the proposed consultancy assignment? | This is REoI stage only. RFP with requisite details shall be issued to shortlisted firms subsequently. |
16 | Clause no. 4 | The Assam State Disaster Management Authority now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. | We understand the joint credentials of the Joint Venture will be considered for fulfilling the eligibility and for EOI evaluation purpose. Kindly confirm. | Joint credentials of the Joint Venture will be considered subject to submission of JV agreement/letter of intent in adherence to point 6 b of the issued REoI. |
17 | Clause no. 4 (c) | Experience in execution of Design, Management, Supervision & Quality Assurance assignments for projects financed by multilateral agencies. | Since the objective of the consulting services is to provide support to ASDMA in project planning, technical designing, management, technical supervision, environment and social safeguards etc, which is very similar to the scope executed under PMC/ PMU/ PDMCs, therefore we understand the experience of Project/ Program Management Consultancies (PMC), Project Management Units (PMU), Project Design and Management Consultancies (PDMC) etc in externally aided projects will also be considered. Please confirm. | Assignments with scope of Design, management, supervision & Quality Assurance in it, for projects financed by multilateral agencies shall be considered for the specific criteria under reference. |
18 | Clause no. 4 (e) | Financial capacity of the firm including turnover from consulting services for the last five years which should not be less than US$ 1.90 million or INR 15 crores
| Since the usual practice in externally aided projects is to consider the average annual turnover, we understand that the same will be applied for this criterion. Kindly confirm. Also please confirm whether the financial figures to be furnished by the bidders will be for last five years ending FY 2021-22. | Yes. Average annual turnover for the last five financial years shall be considered.
Considering that the deadline for Filling of IT returns/audits for F.Y 2021-22 has been extended till 31st October 2022 (for companies requiring audits), prospective consulting firms may furnish details for the last 5 years ending F.Y 2021-22 OR for the last 5 years ending FY 2020-21. |
19 | Clause no. 4 (g) | List of permanent staff relevant for the assignment | We request that contractual staff should also be considered here since consultancy firms like us also have a pool of long-term Expert Consultants with the desired experience and qualifications as required under this current EOI to deliver the work and we have the required policies and procedures in place to ensure the continuity of professional services once they are contracted for any assignment. | Experts/Expert’s CVs shall not be evaluated at the EoI stage.
The consulting firms are required to submit “List of permanent staff relevant for the assignment” as per Point -4-g of the REoI. |
20 | Clause no. 6 (e) | Service experience record/ completion certificate (including nature, total cost, total input in terms of staff month, employer, location of service, scope of services etc.) | We request you to also consider copies of contract agreements/ work orders as documentary proof to substantiate the claimed experience. | Valid documentary evidences such as Completion Certificates, Contracts, Notice To Proceeds (NTPs), Work Orders, Interim service certificates etc. to substantiate the claimed experience with specific details in terms of nature, total cost, total input in terms of staff month, employer, location of service, scope of services etc. shall be considered. |
21 | Clause no. 10 | Consultants are informed that the Key Experts will not be evaluated at the shortlisting stage. | We understand that the CVs of key experts are not required to be furnished in the EOI stage. Please confirm. | Yes, confirmed. |
22 | Clause no. 15 (ii) | Online EoI proposal submission End Date: 25.10.2022 at 13.00 HRS (IST) | Considering the festivals and holidays in this month, we would request you to kindly extend the deadline by 15 days at least so that the submission can be done smoothly. | Date and Time for submission of REoI remains unchanged as detailed in REoI. |
23 | ToR-Clause 4.4 | Payment: The Consultant shall be compensated based on a time-based structure that accounts for (i) submission of key deliverables due at the time and (ii) input of each key expert. | Since this is a time-based contract, we understand that payment shall be done monthly based on the time input of all experts. Kindly confirm. | RFP with requisite details shall be issued to shortlisted firms subsequently. |
SPC, ASDMA
Assam State Disaster Management Authority,
Dispur-06
*************************************************************************************
REQUEST FOR EXPRESSIONS OF INTEREST
Country-India
Project-Assam Integrated River Basin Management Program (AIRBMP)-P174593
Assignment Title: Design, Management & Supervision Consultant for Augmentation of Existing Schools, Construction of Multi-purpose Flood Shelters and allied.
Reference No.: IN-ASDMA-312161-CS-QCBS
a. Brief Profile and General experience of the Firm(s);
b. Experience in similar projects of compatible size, complexity and technical specialty in the required areas;
c. Experience in execution of Design, Management, Supervision & Quality Assurance assignments for projects financed by multilateral agencies.
d. List of ongoing projects with their tenure.
e. Financial capacity of the firm including turnover from consulting services for the last five years which should not be less than US$ 1.90 million or INR 15 crores;
f. Managerial capability for monitoring team performance including Complaints Redressal Mechanism, Staffing and Logistics of the firm; and
g. List of permanent staff relevant for the assignment.
5. While indicating information relating to (b), it shall be made clear whether responsibility of the firm was in the capacity of a principal firm (lead partner) or as an associated firm (subconsultant/JV partner) with detail scope of the service.
6. Consultants are requested to submit the following supporting documents against the above-mentioned criteria:(a) Registration certificate of the firm(s); (b) JV agreement/letter of intent (if applicable); (c) Firm’s brochure; (d) Audited financial reports for last five years. Annual turnover should be equal or more than USD 1.90 million;(e) service experience record/completion certificate (including nature, total cost, total input in terms of staff month, employer, location of service, scope of services etc.).
7. The experience of a parent company, subsidiary company, group company or associates (whatever the names) of the Applicant shall not be considered in evaluation.
8. Submission of the REOI/documents in chronological order as mentioned above (a-g) will be given additional weightage. Non submission of the documents listed above may lead to rejection.
9. While evaluating Expression of Interest (EOI), Client will assign higher score for larger number of years in core business, experience of similar role in implementing larger number of Projects or high value Projects of similar nature and comparable complexity, high turnover/revenues from consulting assignments, financial soundness, Technical and Managerial capability, and larger number of full-time experts on the Consultant’s pay roll whose experience and qualifications are similar to those of Key Experts.
10. Consultants are informed that the Key Experts will not be evaluated at the shortlisting stage.
11.The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 (Revised November 2020) (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
12. Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications. In the case of an association, all members of such “association” should have real and well-defined inputs to the assignment and the total number of firms including their associates shall be maximum of three. In case of association in the form of sub consultancy, the experience of sub-consultant shall not be considered in evaluation.
13. A Consultant will be selected in accordance with the Quality and Cost Based Selection (QCBS) method as set out in Section VII, paragraph 7.3 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016, revised August 2018 (“Procurement Regulations”).
14. The detailed Terms of Reference for the assignment can be found at the following weblink: www.assamtenders.gov.in.
Further information can be obtained at the address below during office hours. Queries may also be mailed at airbmpasdmapiu@gmail.com with subject line –
“Query-EoI-DMSC (AIRBMP) -ASDMA <Name of the Firm>” latest by 07.10.2022. The consolidated replies of queries will be uploaded at www.assamtenders.gov.in on or before 14.10.2022 At 16.00 HRS.
15. Interested firms/organizations may upload Expressions of interest along with the aforesaid supporting documents at the e-procurement portal of Govt. of Assam viz. www.assamtenders.gov.in as detailed below.
i. Online EoI proposal submission Start Date:15.10.2022 at 13.00 HRS (IST)
ii. Online EoI proposal submission End Date:25.10.2022 at 13.00 HRS (IST)
iii. Online opening of EoIs through www.assamtenders.gov.in on 25.10.2022 at 15.00 HRS (IST).
Assam State Disaster Management Authority
Attn: CEO, ASDMA
Ancillary Block, Janata Bhawan, Dispur
781006, Guwahati, Assam
Tel: 0361-2237221
E-mail: airbmpasdmapiu@gmail.com
TERMS OF REFERENCE (TOR)
OF
DESIGN, MANAGEMENTAND SUPERVISION CONSULTANT (DMSC)
FOR
CONSTRUCTION OF NEW FLOOD SHELTERS, RETROFITTINGAND AUGMENTING OF EXISTING FLOOD SHELTERS, APPROACH ROADS AND ALLIED
[SUB-COMPONENT-3.1 OF AIRBMP]
&
CONSTRUCTION & DEVELOPMENT OF STORE-ROOM FOR MATERIAL BANK AND CENTRAL TRAINING INSTITUTE (CTI).
[SUB-COMPONENT-3.3 OF AIRBMP]
1. BACKGROUND
The State of Assam is strategically important as the largest and most populous State in the Northeast and holds great potential for development through improved water resources management. However, Assam is one of the States hardest hit by erosion and flood hazards. Climate change is expected to exacerbate current hazards and lead to more frequent floods and accelerated soil erosion. A progressive and systematic approach is needed to address the key water-related risks and opportunities in Assam.
The Assam Integrated River Basin Management Program (AIRBMP), responds to the Government of Assam's (GoA) request to support improved water resources management for economic growth and prosperity, including addressing flood and river erosion risks. The program focuses on building the requisite institutional capacity, filling critical knowledge gaps, and implementing integrated solutions to tackle the current challenges for climate resilient growth and improved livelihoods. The expected funding is US$ 500 million following a Multiphase Programmatic Approach (MPA). The MPA would consist of three overlapping phases or projects over a total of ten years. The first phase of the program (referred to as "the project" from here on) is US$ 135 million. The Project Development Objective (PDO) of the first phase is: To strengthen institutional capacity for integrated water resources planning and management, and to enhance preparedness for flood and river erosion risks in Assam.
Key implementing agencies for AIRBMP include Water Resources Department (WRD), Flood and
River Erosion Management Agency of Assam (FREMAA), and Assam State Disaster Management Authority (ASDMA).
Project components are presented below and subject to adjustments as the project design evolves during the preparation stage.
Component 3: Disaster Risk Management ($34M).
This component supports the development of early warning and dissemination systems, enhances disaster response at the local levels, and helps enhance the climate resilience of selected villages.
This ToR concerns the following Sub-components: 3.1: “Flood Shelters”; 3.3: “Strengthening Revenue Circle Disaster Management”
2. OBJECTIVE OF THIS ASSIGNMENT
The Broad objective of the Design, Management& Supervision Consultant (DMSC) is to provide Design Management& Technical Supervisory services to implement the activities under Component 3: Disaster Risk Management; Sub- Component-3.1: “Flood Shelters”; Sub-component-3.3:“Strengthening Revenue Circle Disaster Management”
The DMSC is expected to provide Technical and Management support to ASDMA and other partner institutions/stakeholders in project planning, procurement, financial management, technical aspects, construction supervision, progress monitoring & evaluation.
The services from the proposed DMSC must be comprehensive in nature primarily to achieve at least the following broad objectives at the end of this consulting assignment.
The Broad Objectives expected at the end of the proposed DMSC assignment is tabulated with the current status which is indicative in nature –
Table 1
Component | Activity | Details on current status & DMSC to proceed from (Indicative) |
3.1.1 (Phase I) | Construction of 10 Numbers of new Flood Shelters Tentative Budget - $8 M
| Community consultations, geotechnical investigations for 6 out of 10 have been undertaken. DPRs for 2 have been prepared but design will need revision. |
3.1.2 (Phase I) | Retrofitting and augmentation of 30 numbers of existing flood shelters Tentative Budget - $4 M | DPR for 5 project sites out of 30 (tentative) has been drafted. Community consultations and Rapid Visual Surveys for 19 sites have been completed
|
3.1.3 (Phase II) | Retrofitting and augmentation of tentative 100 numbers of existing flood shelters | Sites under identification At least achieved the bidding stage post approval of DPR prepared by the DMSC; |
3.3.1 (Phase I)
| Construction of Store Room for Material bank under CQRT in 52 CEOCs with innovative and feasible solutions Tentative Budget – $1M | Sites under identification |
3.3.2 (Phase I)
| Upgradation of Central Training Institute at Panikhaiti. -design and construction of a Swimming pool, two barracks and a master plan for the CTI Tentative Budget – $2M
| Existing site. |
3. SCOPE OF WORK
The scope of service for the consultant is to complete the activities as listed above from planning & design phase up to completion of the project through supervision including support for handing over the completed components to the client/employer.
The Consultant firm shall provide architectural and Detail engineering services for planning, designing and supervision of construction of project components and all internal and external utility services as per provisions in the National Building code 2016 (electrical, water supply, sewerage, storm water drainage, protection work, compound lighting, fire-fighting, landscaping, interior design, development plans showing roads, parking, paths, parks, paved areas, drains, compound walls, external lighting, etc) indicating scope, specifications and cost separately of each subhead, shall be carried out wherever required. The planning, design and execution of the project is to follow all rules, regulations and bye-laws of all requisite Statutory Bodies. Area requirement for each component shall be planned by the design consultant up to a maximum permissible limit of F.A.R. and should be designed in such a way that it should full fill the requirement of the project.
The Scope of the DMSC revolves around Component 3; Sub-Component 3.1& 3.3 only. The project specific details which include Tentative site locations and details of the proposed Flood Shelters, existing structures for retrofitting / augmentation &Store Room for Material Bank and CTIs is attached as Annexure-I A & Annexure-I B respectively
The DMSC is proposed for providing Design, Management and Technical Supervision of the following Structural project components-
Project Location and Details-
The Project Sites are within the State of Assam. The land/s for the projects are available in possession Govt. of Assam or will be made available.
The detailed location of the Project sites for Component 3.1 and 3.3 may be referred as Annexure-I A & Annexure-I B respectively.
The Indicative activities of the DMSC under this assignment is laid down below.
Activity 1 – Design support during investment planning and preparation stage
Indicative sub-activities under Design and investment Planning stage are, but not limited to-
The Content/format/template of the DPRs shall be confirmed by ASDMA/PIU.
Activity 2 –Technical Design and Supervision support during investment implementation stage (Construction Stage)
i. Sub-Activity A – Supervision support for ESMP Implementation and of other management plans:
The consultant shall
a. Provide oversight on environmental and social management aspects of sub-projects and ensure ESMPs are implemented.
b. Ensure timely disclosure of final ESIAs, ESMPs, RAP, and other management plans as required before implementation, as part of project preparation in project locations and in a form accessible to the public.
c. Support to undertake resettlement activities as outlined in the RAP e.g. obtaining cadastral maps, confirming land ownership, land acquisition activities, provision of compensation and livelihoods support, consultations with project-affected people etc.
d. This includes ensuring that awareness raising sessions on workers Code of Conduct (CoC) are provided to workers (and are part of bidding documents) and that CoCs are required to be signed by all workers.
e. Establish a system to monitor environmental and social safeguards comprising of COVID 19 measures of the sub-project regularly via site visits etc., including monitoring the indicators set out in the monitoring plan of the ESMPs
f. Monitor the effectiveness with which the ESMP and other management plans such as RAP are implemented and recommend necessary corrective actions to be taken to the PIU/ ASDMA
g. Prepare monthly progress reports on ESMP implementation and environmental monitoring reports on sub-projects and submit them to Client for approval.
h. Ensure that consultations are being undertaken in line with management plans including meaningful consultation with women throughout the project lifecycle
i. Ensure that the grievance mechanism is functioning effectively and is receiving grievances, including channels for SEA/SH-related grievances; make recommendations to address any grievances brought about through the Grievance Redress Mechanism in a timely manner as per the ESIAs, ESMPs, RAP, SEA/SH.
ii. Sub-Activity B- Technical Designs, Drawings and updating of Designs-
The consult shall-
ii. Sub-Activity C– Supervision and QA/QC support for construction:
Task 1 – Adherence to QA/QC guidelines mentioned in DPRs and Contractor ‘s contract:
The Consultant shall-
1) Ensure that the sub-projects construction activities are in line with the QA/QC guidelines agreed with the World Bank, PWD& ASDMA (PIU) as part of the Project Implementation manual.
2) Review and recommend for approval contractor‘s quality assurance procedures and documents.
3) Establish a system to expeditiously proof-check the structural designs and processes provided by the contractors. Prepare quality assurance and quality control plans which should include inspection and test plan for construction materials and ensure that the approved plans are being followed by the contractor.
4) Exercise and perform the duties, liabilities, functions and obligations as laid down in the Contract Agreement entered between ASDMA and the respective contractors within the given time frame and budgeted provision, with reasonable skill, care and diligence and ensure that the works are executed strictly as per the terms and conditions of the Contract Agreement entered between ASDMA and the respective contractors within the given time frame and budgeted provisions.
5) Carry out a scrutiny/technical audit of the reports, drawings, designs, estimates, BOQ etc. prepared by the contractor such as progress reports, site surveys, evaluation and analysis, including soil investigation, structural design, design of internal and external services, plumbing, drainage, water supply, sewerage internal roads, electrification works etc., as the case may be based on the details available in approved DPR.
6) Carry out day-to-day supervision of construction works at site, quality control, and progress monitoring, and take measurements to certify quantities on the Contractor ‘s claim.
7) Assess adequacy of various infrastructures (e.g., water supply, labour camp, testing facilities, power, storage, etc.) set up at site by Contractor for proper mobilization of works. Review the contractor‘s proposal and monitor actual arrangements for security, safety of site, gate control, medical care, emergency preparedness, emergency response, on-site safety training of employees, safety during demolitions, fire prevention, etc.
8) Analyse project execution schedules submitted by the contractor for its feasibility and whether it is in line with the overall project schedule.
Task 2 – Inspections, testing and site visits during construction:
The Consultant shall-
1) Verify and certify the setting out/initiation of works of Contractor in relation to the benchmark, reference marks and lines to ensure correct position, level or alignment.
2) Recommend the approval of the measuring instruments, indicators, calibrations and other apparatus to be used for carrying out tests/inspections. Approve the test schedule, detailed test procedure and method statement. Attend tests or inspection either at any part of the project/ worksite or at place of installation and place of manufacture. Approve the type and number of performance and operational tests to demonstrate compliance of the installations with output requirements. Countersign contractor‘s report of every test/inspection after witnessing them.
3) Conduct periodic and frequent inspections of all work sites to check the nature and quality of work conducted; verify the materials, equipment and labour engaged at the site; review the quality control tests and test results; ensure that the work is implemented in accordance with the approved standards; and ensure that the quality control procedures set forth under the contract are being followed. Any problems observed and recommended remedial actions are to be immediately notified to the PIU/ASDMA.
4) Witness all quality control sampling and testing done by the contractor. Compile and review all quality control data obtained from tests conducted by the contractor or by others and verify the accuracy of the test data by checking the procedures used in the field for sampling and testing the materials and works.
5) Carry out independent sampling and testing wherever considered necessary, or as may otherwise be required to check and verify the accuracy of the test results conducted by the contractor. Assess the test results, recommend on acceptance of the materials supplied and, on the works, completed and ensure that proper records of the tests conducted are maintained.
6) Facilitate and conduct joint periodic inspections on an as-required basis with the PIU/client, including their representatives/consultants, to inspect and accept interim work completion stages of the sub-project work to allow the contractor to proceed with further works. In the event that the work fails to meet the required standards, any removal and replacement or other remedial measures which may be required should be clearly explained along with a time schedule for completing such work.
7) Facilitate and conduct joint final inspection(s) of the completed works along with the PIU, including their representatives/consultants, and contractor, preparing a statement of exceptions for any works which may remain to be completed.
8) Participate in monthly inspections and site coordination meetings of PIU/ASDMA, and Contractor for all works to review the overall progress and quality of the works, review any issues, (the instructions which were issued to the contractor to address these problems and the contractor‘s compliance with these instructions), and agree on any further actions which may be required to be taken to improve either the progress or quality of the works. Assist PIU in preparing and issuing the minutes of such meeting.
Task 3 – Handholding support for addressing site specific issues:
The Consultant shall-
1) Advise PIU at site on specific problems/issues related to quality of construction, as and when such problems are detected and brought to notice. Inform PIU of any instances of non-conformity/non-compliance of construction parameters (e.g., materials, workmanship, specification).
2) Develop necessary instruction/sketches in case of inadequacy in drawings/specification detected or where it is necessary to elaborate on design due to variation of site/soil condition in consultation with PIU as required, along with cost variations.
3) Provide timely recommendations on variations/cost estimates and change orders as required, along with justification and analysis of rates so as to avoid any delay in execution.
4) Prepare detailed PERT/CPM (Program Evaluation Review Technique/Critical Path Method) and other chart analyses of various project related activities regarding time frame, resource allocation and scheduling etc. using latest techniques, including developing MIS for approval.
5) Ensure measurement of all items having financial value in the measurement book and/or level filed book at all times so that a complete record is obtained of all works performed under the contract.
6) Ensure that the problems noted and actions taken / to be taken are recorded in the site order book. Assess reasons for delay in implementation and recommend ways to accelerate project implementation.
7) Ensure strategic planning and supervision for continuous and uninterrupted functioning of the existing shelters/schools during implementation of works.
Task 4 – Conducting detailed assessment for any variations:
The Consultant shall
1) Recommend the cost of completing any urgent unforeseen works, if required, related to the project, in the event of Contractor‘s delay/unwillingness/inability after conducting detailed costs assessment.
2) Review the progress and quality of the works and prepare a detailed assessment report for advising/recommending PIU and ASDMA on any necessary variations to the contracts, including work programs, work procedures, inputs, safety, quality, variation orders, completion dates, and/or any other matters which may affect the timely and satisfactory completion of the work. Propose and present for approval any changes in the plans which may be deemed necessary and indicate any effect such changes may have on the contract.
3) Review the variation orders or claims from the contractors for time extension, extra compensation, or expenses or other similar matters prepared by PIU/ASDMA and advise on actions that may be required on such variations.
Task 5 – Assisting PIU in preparation of progress/completion reports:
The Consultant shall-
1) Attend progress review meetings called by ASDMA/PIU and submit updates if required on project progress and issues.
2) Assist PIU in preparation of project progress/completion reports for issuance of Completion/Operational Acceptance Certificate to the Contractor within specified time after completion of tests on commissioning/defect liability. Verify whether after receipt of Completion/Operational acceptance certificate, the Contractor has cleared and removed from site all his/her equipment (no longer required), surplus materials, wreckages, rubbish and temporary structures. Determine whether the site facilities are in clean and safe conditions.
3) Verify during clearing and grubbing operation on worksite by Contractor that the minimum practicably necessary activities to construct the works have been conducted and verify that trees and other vegetation designated for preservation are not damaged and are fully protected.
Task 6 – Supervising Contractor‘s post construction and execution demonstration activities:
The Consultant shall-
1) Verify as built design–build documents and drawings. Provide ASDMA/PIU a list of all necessary warranties which need to be handed over by the contractor.
2) Ensure that utility shifting has been done and other facilities such as sign boards have been restored by the contractor as required, verify exploratory excavation by the Contractor for checking the exact position/location/co-ordinate of the existing services and verify the adequacy of arrangements made by the service provider for any diversion or removal of services required.
3) Verify adequacy of safeguards being provided by the Contractor to pipes, cables etc. and ensure that Contractor adopts methods which pose least possible interference to existing amenities.
4) Verify whether all water and waste products from the sites are discharged as per applicable regulations.
5) Witness Contractor‘s demonstration for proper functioning and operation of all mechanical and electrical equipment with design and specification both individually and as part of the system. This includes witnessing and recording each process, each of auxiliary equipment‘s, distribution system & systematic completion of plant for pre-commissioning.
6) Scrutinize the Plant Modification proposal prepared by the Contractor, in case of failure of performance test, and approve the same after required improvement. Witness the modification work during implementation stage and witness the repeat guarantee test by the Contractor.
7) Review structural soundness reports cum certificate produced by the contractor, and if required, provide independent structural soundness certificate to facilities.
Task 7 – Record keeping and reporting:
The Consultant shall-
1) Ensure that all the necessary records for the activities detailed in the above tasks are duly maintained in soft and hard copies, with proper backups.
2) Prepare detailed monthly progress and completion reports of the activities related to the above-mentioned tasks and share with PIU/ASDMA for independent verification and approval.
3) Prepare sub-project contract completion report summarizing the construction activities and indicating, among other items, contract changes, claims or disputes, or any other substantive matters having an effect on the cost and progress of the works. The report, to be submitted to the PIU/ASDMA must contain accurate and complete "As Built" drawings for the completed works.
Note: The Consultant shall act as the “Engineer” defined in the contract (with FIDIC General Conditions) for construction supervision and contract administration ensuring full compliance with the design, drawing, quality assurance and control, and ESMP implementation specified in the specifications, contract documents and other project documents.
Activity 3 - Supervision support during investment implementation stage (Operations Stage)
i. Monitoring: The Consultant shall also monitor investment sub-projects during the defect-liability period, or O&M period including any ESMP measures outlined for operation phase for satisfactory performance and share detailed reports on the quality of work along with recommendations for improvements, as part of the monthly reports.
ii. The Consultant shall develop an O&M protocol for each sub-project investment and present it to ASDMA through a brief workshop so as to enable client to manage the created assets in a technically sound and financially efficient manner.
iii. Consultant‘s work will be supervised closely by the PIU, ASDMA.
Activity 4 – General Management and Planning support:
The Consultant shall
i. Advice and assist PIU in preparing the annual work plan and forecast of fund requirements for Component 3; Sub-Component-3.2 of the AIRBM Project.
ii. Advice and assist PIU in the compilation, preparation and submission of reimbursement claims for each sub-project.
iii. Advice and assist PIU in the preparation of required financial management reports as detailed in the FM section of the PIM. Such reports include, are but not limited to, (i) accounting books and records, (ii) financial and accounting reports, (iii) Interim Unaudited Financial Reports, (iv) Annual Project Financial Statements, and (v) Internal Audit Report.
iv. Advice and assist PIU in the preparation of grant access condition compliance report for disbursement.
v. Advice and assist PIU in implementing internal control systems, as recommended in the PIM. vi. Advice and assist PIU in implementation of measures outlined in ESMP and other instruments, and preparing necessary E&S reports
vii. Advice and assist PIU in providing necessary information, as required by ASDMA for Monitoring and Evaluations systems for AIRBMP implementation.
viii. Advise and assist the PIU/ASDMA in implementing and managing all aspects of the AIRBMP.
ix. Provide support to PIU in carrying out ongoing citizen and stakeholder engagement activities. x. Provide coordination support to the PIU for approval of various documents/reports by other line departments as associated.
xi. Provide coordination support to PIU during external audit being conducted by the Office of Auditor General (OAG).
xii. Support the Client in managing all tasks required under this contract and others to be agreed from time to time, and ensuring delivery of outputs in a timely and satisfactory manner in accordance with the agreed project implementation schedule.
4. REPORTS, DELIVERABLES, PERIOD OF PERFORMANCE, PAYMENT
4.1 List of Reports and Schedule of Deliveries. The Consultant shall prepare the following reports in English and complete digital files in a format and manner acceptable to the ASDMA and the World Bank. All the reports will need to be reviewed and approved by the ASDMA/PIU and no-objection will be sought from the World Bank before being finalized for payments. Draft versions of the report would be prepared initially, and submitted in 3 hard copies and 1 soft copy. Final versions would be submitted within two weeks following receipt of comments from the ASDMA/PIU (an exception shall be for the Monthly and Quarterly Reports where the report is to be finalized in one week). ASDMA/PIU’s comments would generally be provided within one week of receipt of the draft report. The consultant will be required to make a power point presentation with all important deliverables.
i. Inception Report (IR). The draft IR shall be submitted within one month after commencement of assignment. The IR shall inter alia include approach to the assignment, objectives, detailed methodologies, and work plans for each Task (and respective sub-activities) of the assignment. It must also detail the related tasks, activities, schedule of activities, detailed time-tasks/schedule listing all tasks, mobilization plan, anticipated difficulties including resource gaps that have become apparent, deficiencies in PIU‘s/Client‘s assistance. It must bring to Client‘s attention major problems that might affect the direction and progress of the work.
ii. Monthly Reports (MR). The draft MR shall be submitted within a week from the end of each month. The MR shall inter alia include work progress on all components, tasks undertaken, results achieved, meetings held and persons met, staff deployment, difficulties encountered, and forecast of assistance required from the client for each activity/task of the assignment. The monthly reports shall also incorporate monthly progress and construction supervision reports for individual projects as well as the deployment tables for the input-based payments. The MR shall be submitted for every month except for the month ending quarter, as per the format prescribed in the PIM.
iii. Quadrimester Report (QR): The draft Quadrimester report shall be submitted within two weeks from the end of the quadrimester for which the report is submitted. The QR shall inter alia include work progress, team mobilization, tasks undertaken, results achieved, meetings held and persons met, planning of activities for next trimester, updated works schedule and staff mobilization plan, status of M&E indicators, difficulties encountered, forecast of assistance required for each Part of the assignment from the client. The Quadrimester report shall include physical and financial progress reports related to the use of the UDG, as per the format prescribed in PIM. A separate quadimester internal audit report shall be prepared in the format as prescribed in the PIM as well.
iv. Annual Reports (AR): The annual reports shall be submitted within week from the end of fiscal year for which the report is submitted. The AR shall inter alia include work progress, team mobilization, tasks undertaken, results achieved, meetings held and persons met, planning of activities for next quarter, updated works schedule and staff mobilization plan, status of M&E indicators, difficulties encountered, forecast of assistance required for each Part of the assignment from the client.
v. Mid-term Report (MTR): The mid-term report shall be submitted within two weeks after the contract is halfway through the contract period. The MTR shall inter alia include work progress, team mobilization, tasks undertaken, results achieved, meetings held and persons met, planning of activities for next quarter, updated works schedule and staff mobilization plan, status of M&E indicators, difficulties encountered, forecast of assistance required for each Part of the assignment from the client.
vi. Final Report: The completion report of the consultants providing the details of overall work progress and final documentations.
4.2 Report Format
a. The report shall contain/present the data, information, assumptions and corresponding justification, analysis, and conclusions and recommendations.
b. All reports required by the ToR shall provide a clear presentation and include a table of contents and an executive summary. The main body of the text shall be organized in sections and focus on the findings and recommendations and their justification. Supporting data and analysis shall be included in the Annex which will be referenced as appropriate in the body of the text. All paragraphs in the executive summary, main text, and Annex(es), shall be numbered to facilitate reading across the report.
c. The report shall be illustrated as appropriate with such drawings, sketches, photographs, tables, graphs, and maps to aid comprehension and assimilation of their contents.
d. The consultants will need to submit a draft template for all reports as part of the inception report which will be reviewed by the ASDMA/PIU and WB for adequacy. The consultant will incorporate all suggestions and submit the deliverables accordingly.
4.3 Period of Performance: The DMSC will be engaged by the client for a period of approximately 4.0 years.
4.4 Payment: The Consultant shall be compensated based on a time-based structure that accounts for (i) submission of key deliverables due at the time and (ii) input of each key expert.
4.5 Deliverables and Milestones Other than sub-project regular reporting (Inception, Monthly, Quadrimesterly, Yearly, Mid Term and Final reports), the consultant should also deliver the following in hard and soft copies, as appropriate, to the PIU/ASDMA within the set times. (Cumulative weeks; Note: Contract signing = zero weeks)
Indicative List of deliverables-
Sl.No | Activity | Deliverable | Timeline |
1 |
| Inception Report & Work-Plan/Roadmap | 4 weeks |
2 |
Design support during investment planning and preparation stage | Project Performance Monitoring Sheet (PPMS) (For the components) showing all sub activities. | 8 weeks |
1st Model DPR for New Flood Shelters | 12 weeks | ||
1st Model DPR for Retrofitting Works | 12 weeks | ||
Final draft DPRs for 10 new Flood shelters & 30 retrofitting works. | 30 weeks | ||
Assistances in Bid management/procurement activities and technical inputs in Bidding documents. | As per project requirements | ||
3 | Technical Design and Supervision support | Technical Designs, Drawings (GFC) and updating of Designs | As per project requirements |
ESMP Implementation and other management plans | As per project requirements | ||
4 | Supervision support during investment implementation stage | Contract Variation Reporting, QA Plans, Inspection and supervision reports etc. | As per project requirements |
| General Management and Planning support:
| Contract Management Plans (CMPs), Updated PPMS for the components, Assistances in Financial Management Reports and contract overall management and planning. | As per project requirements |
Note: The deployment of Key Experts shall be harmonized (full time and / or intermittent or ‘as and when needed’ basis) as per the scope of services, above milestones and changes (if any).
Note: Input of key experts will be supervised and monitored by PIU/ASDMA. Involvement of intermittent/unallocated experts shall be consistent with the staffing schedule agreed with the PIU.
5. DATA, LOCAL SERVICES AND FACILITIES TO BE PROVIDED BY CLIENT-
5.1 The Client would make the following available to the Consultant:
i. Any supporting documents like permits and licenses necessary for the completion of the Consultant's duties and assistance with any special arrangements to allow the Consultant to enter any restricted areas related to the Project.
ii. Access to all relevant previous studies, reports, documents and contracts related to the Project on request by the Consultant.
iii. Assistance with arranging meetings with the concerned Ministry and Department of the Government of Assam, project executing agencies at National, Provincial and municipality level and other authorities as necessary during the course of the Consultant‘s work.
5.2 Considering the current limitations of office space in ASDMA premises, the agency/firm shall make requisite arrangements for office space along with internet connected workstations, within a radius of 2 Km from ASDMA office. Cost component towards Office setup shall be quoted by the agency as out of pocket/reimbursable expenses and shall be paid based on actuals with ceiling set as the quoted component of the bid.
Subsequently, if necessary office spaces are made available by ASDMA, necessary adjustments shall be made.
5.3 The Consultant shall verify and be satisfied with the accuracy of the data/information provided by the Client before these are used. Data/information/material provided to the Consultant shall remain the property of the originating agency and shall be provided solely for the purpose of the work conducted under this contract. All such borrowed material shall be returned to the Client upon completion of the assignment. Apart from data/information provided by the Client and that which the Consultant could procure from other agencies, the Consultant shall be responsible to collect any other data/information required for the assignment, through field survey and investigations.
5.4 Provisional sum will be allocated by the Client for all - investigations.
6. REPORTING REQUIREMENTS
Project Organisation
The three Implementing Agencies (IAs) under AIRBMP are FREMAA, WRD, and ASDMA.
FREMAA will be the nodal coordinating agency while WRD and ASDMA will be the executing agencies for the program. A Project Management Unit (PMU) will be established in FREMAA to support the implementation of the program. The PIU in ASDMA will be headed by the CEO, ASDMA.
For purpose of technical vetting and reviews of Construction Designs and Technical aspects and ensuring hand holding support, Assam Public Works Department (APWD) has been collaborated with. ASDMA and APWD has executed an MoU for this purpose. All designs, drawings, technical details must be submitted to ASDMA by the DMSC for review of the PWD. Necessary follow up assistances and assistances in getting clearances from PWD and incorporation of comments/feedbacks must be ensured by the DMSC from time to time.
6.1 The entire assignment shall be carried out under the overall guidance of the PIU/ASDMA, and World Bank. At all steps, the Consultant will be required to closely engage and seek inputs from the Client, Bank team and other consultants hired by Client/World Bank.
6.2 Team Leader will lead both the Investment planning/preparation, Designing, Construction & Implementation Supervision parts and will report to the CEO/Engineer of PIU in ASDMA. He/she will work closely with the PIU team, and core task team members (local and international) from the World Bank. He/she will lead and be responsible for the overall delivery and performance of this assignment. The Team leader will be responsible for delivery of scope of work for Activities 1 to 4. He/she must coordinate the preparation and finalisation of inception/monthly/quadrimester/interim/final reports in addition to the other tasks with support from the team members. The day-to-day activities, works planning and staff utilization for various activities will be coordinated and supervised by the Client /
For purpose of Technical vetting and reviews of Construction Designs and Technical aspects, ASDMA and PWD, Assam has executed an MoU. All designs, drawings, technical details must be submitted to ASDMA by the DMSC for review of the PWD. Necessary follows and assistances in getting clearances from PWD and incorporation of comments/feedbacks must be ensured by the DMSC.
6.3 The Consultant will need to organize the visits/meetings for data collection and stakeholder consultations on their own and provide coordination support for arranging any monthly/quarterly review meetings for specific projects. FREMAA‘s/Bank‘s task team may join some of the consultation meetings.
7. FIRM’S EXPERIENCE, LIST OF KEY POSITIONS AND THEIR ROLES AND RESPONSIBILITIES
7.1 The consulting firm should be in core consulting business in civil engineering infrastructure design, management and supervision works. The Firm must be substantially responsive to pre-qualification and eligibility criteria listed in Section…………. of the issued RFP.
7.2 It is estimated that about minimum 588 person-months of key experts as listed below, will be required for the assignment. In addition to these key positions, other technical and non-technical professionals and support staffs will be required to carry out this assignment from time to time. The Consultant can propose and alternate deployment schedule for the proposed team as per their approach and methodology for the execution of this assignment with due justification.
7.3 It is to be noted that the deployment of staff by the firm will be strictly monitored by the client and replacement of key team members will be discouraged. However, the firm may, with proper justification, request the client and the World Bank in writing for a replacement of a key personnel with an alternative whose credentials are equivalent or better than the existing team member.
Sl. | Key Experts | No.s | National/International | Person-Months | Indicative Activities |
1 | Team Leader | 1 | National | 48 | Activity1,2,3 & 4 |
2 | Geo-Technical Expert | 1 | National | 24 | Activity 1 ,2 & 3 |
3 | Structural Engineer | 1 | National | 36 | Activity 1 & 2 |
4 | Gender Specialist | 1 | National | 36 | Activity 1,2 & 3 |
5 | Social Expert | 1 | National | 36 | Activity 1,2 & 3 |
6 | Environmental Expert | 1 | National | 36 | Activity 1,2 & 3 |
7 | Engineer (Civil) | 3 | National | 144 | Activity1,2,3 & 4 |
8 | Engineer (Electrical) | 2 | National | 48 | Activity 1,2,3&4 |
9 | Engineer (Public Health Engineering) | 1 | National | 24 | Activity1,2,3 & 4 |
10 | Institutional Capacity Development Expert/Training Expert | 1 | National | 24 | Activity 1 ,2 ,3& 4 |
11 | Architect cum Planner | 1 | National | 48 | Activity 1 ,2 & 3 |
12 | Quantity Surveyor | 2 | National | 36 | Activity 1 &2 |
13 | Architect | 2 | National | 48 | Activity 1 ,2 ,3& 4 |
|
|
|
| 588 |
|
Support Staff-
Sl | Staff | No.s | FT/PT | Person-Months |
1 | Site Engineer | 8 | FT | 384 |
2 | Cad Operator | 4 | FT | 48x4= 192 |
3 | Admin Assistant | 2 | FT | 48 x 2= 96 |
4 | Office Person | 2 | FT | 48 x 2= 96 |
|
|
|
| 768 |
7.4 Minimum Competency of Experts & Support Staff-
Sl. | Key Experts | Minimum Competency Requirement |
1 | Team Leader | Post Graduate in Architecture/Civil Engineering or any relevant field with at least 15 years of experience in planning and implementation of flood resilient public projects with experience in execution of EAP projects. Should be convergent to WB/ADB norms. |
2 | Geo-Technical Expert | Post Graduate in Geo-technical Engineering or any relevant field with at least 10 years of experience in planning and implementation of Disaster resilient public projects with experience in execution of EAP projects. Should be convergent to WB/ADB norms. |
3 | Structural Engineer | Post Graduate in Structural Engineering with at least 10 years of experience in planning and implementation of flood resilient public projects with experience in execution of EAP projects. Should be convergent to WB/ADB norms. |
4 | Gender Specialist | Post Graduate in Social Science/Mass communication or any relevant field with at least 8 years of experience in planning and implementation of Gender actions for EAP projects. Should be convergent to WB/ADB norms. |
5 | Social Expert | Post Graduate in Social Science or any relevant field with at least 8 years of experience in implementation, monitoring of social and safeguard policies particularly for EAP projects. Should be convergent to WB/ADB norms. |
6 | Environmental Expert | Post Graduate in Environmental Science or any relevant field with at least 8 years of experience in implementation, monitoring of Environmental policies particularly for EAP projects. Should be convergent to WB/ADB norms. |
7 | Architect cum Planner | Graduate in Architecture/Town planning with at least 10 years of experience in architectural designing for public projects similar to educational institutes or large public structures. |
8 | Institutional Capacity Development Expert/Training Expert | Post Graduate in Social Science or any relevant field with at least 10 years of experience in EAP projects specifically in projects for setting up of training infrastructures, identifying training needs, Institutional capacity development. Should be convergent to WB/ADB norms. |
9 | Quantity Surveyor | Graduate in Civil engineering with at least 8 years of experience in quantity surveys, estimation for civil projects. |
10 | Engineer (Electrical) | Graduate in Electrical Engineering with at least 6 years of engineering experience specifically in electrical estimation, mapping, technical analysis specifically for EAP projects. |
11 | Engineer (Civil) | Graduate in Civil Engineering with at least 6 years of engineering experience specifically in estimation, technical analysis, basic experience in procurement of civil works and goods for EAP projects. |
12 | Engineer (Public Health Engineering) | Graduate in Public Health Engineering with at least 6 years of engineering experience specifically in design and execution of PHE works, estimation, technical analysis, basic experience in procurement of civil works and goods for EAP projects. |
13 | Architect | Graduate in Architecture/Town planning with at least 6 years of experience in architectural designing for large public buildings |
Sl. | Support Staff | Minimum Competency Requirement |
1 | Site Engineer | B.E/B.Tech in civil Engineering with at least 3 years of experience in inspecting, monitoring and reporting for civil infrastructural projects. Experience in EAP projects shall be preferred. |
2 | Cad Operator | B.E/B.Tech in civil Engineering/Architectural engineering or any relevant field with at least 3 years of experience in drawing, drafting in CAD tools. |
3 | Admin Assistant | Graduate in any discipline with at least 3 years of experience in office admin management. |
4 | Office Person | Under graduate with writing, reading skills in English. |
List of proposed sites for Augmentation – ANNEXURE_I A | |||||||||||||||||||||||||||||
Sr.No | District | Name of village | Name of school / Shelter | GPS coordinates | Distance from water body | Number of times village gets flooded annualy | Number of people taken shelter (Last five years) | HFL at site | Level of site WRT HFL | Total number of blocks in school without sanitation and kitchen unit | Deteoration due to age and dampness | Structural issues | Toilet issues | Ramp for universal accesibility | Proper toliet facility | Disabaled friendly toilets | Proper plubming and water | Proper arrangement of drinking water | Proper facility of kitchen | Retrofitting | New Sanitation unit | Non structural mitigation | Electiricity and plumbing | Child Friendly Elements | New Rooms | Fire safety and Evacuation map | Painting | Repairs of doors and windows | Weather lab |
1 | Barpeta | Sidhani | 1835 PACHIM SIDHUNI GHUNAPARA LPS | NL 26' 17' 20" | 1 KM | 3 times |
| 39.61M | (+0.3M) | 4 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | No | No | No | No | No | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | yes | Yes | Yes | Yes |
2 | Ban Baria | Banbaria ME Madrassa | NL 26' 18' 13" | 10 KM | 2 Times | 850 | 39.6 M | (+0.6M) | 10 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | No | No | No | Yes | No | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | |
3 | Patbausi | Patbausi HS | NL 26' 17' 57" | 2 KM | 4 times | 300 | 39.6 M | (-0.4M) | 7 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | No | No | No | No | No | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes | |
4 | Damaljhar | 982 No Damaljar LPS | NL 26' 16' 20" | 3 KM | 2 time | 150 | 43.6 M | (+0.3M) | 5 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | No | No | Yes | Yes | No | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes | |
5 | Radha Kuchi | 107 No Radhakuchi LPS | NL 26' 18' 55" | 15 KM | 1 time | 150 | 39.61M | (+0.3M) | 3 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | No | No | No | No | No | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes | |
6 | Khankar Para/ BARBILA | 530 No Barbila Balak LPS | NL 26' 18' 64" | 5 KM | 2 Times | 70 | 43.61 M | (+0.06M) | 6 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | No | No | No | No | No | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes | |
7 | Keot Kuchi | 519 No Keotkuchi Balika LPS | NL 26' 18' 24" | 3 KM | 2 times | 35 | 45.85M | (-0.03M) | 3 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | No | No | No | No | No | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes | |
8 | Pakda Bilar Pathar | 1268 No Pakda Damaljar LP School | NL 26' 17' 5" | 5 KM | 3 times | Nil | 43.6M | (+0.7M) | 3 | Yes | Yes | Yes | Needs repair | No | No | No | Yes | No | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes | |
9 | Joshihati | 1860 Pub Joshihatipara LPS | NL 26' 24' 10" | 1 KM | 3 times | Nil | 48.48M | (+0.7M) | 5 | Yes | Yes | Yes | Needs repair | No | No | No | Yes | No | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes | |
10 | Paka Bet Bari Gaon | 1629 Pakabetbaripam LPS | NL 26" 20' 37" | 0.150 KM | 3 times | Nil | 39.6M | (+1.2M) | 5 | Yes | Yes | Yes | Needs repair | Yes | No | Yes | Yes | No | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes | |
11 | Sundaridia | Sundaridiya H.S | NL 26' 19' 41" | 0.7 KM | 3 times | 240 | 39.6 M | (-0.7M) | 10 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | Yes | No | Yes | Yes | No | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes | |
12 | Dibrugarh | DODHIA FOREST | DINJOY HAZARIMAL HS SCHOOL | NL 27.51 | 1 KM | 2 Times | 500 |
|
| 7 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | No | No | Yes | No | No | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes |
13 | Golaghat | Ward No - 1 , Bokakhat | Namdoyang LPS | NL 26.64 | 4.5 KM | 3 times | 800 | 74.75M | (+1.21M) | 5 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | Yes | No | No | Yes | No | Yes | Yes | Yes | Yes | Yes | 308 Sqm new covered space required | Yes | Yes | Yes | Yes |
14 | Ward No - 1 , Bokakhat | Bokakhat H.S School | NL 26.64 | 4.5 KM | 2 times | 800 | 74.75 M | (+0.52) | 7 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | No | No | No | No | Yes | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes | |
15 | Ward No - 1 , Bokakhat | Mungilal Krishna Devi Balika Bidyalay | NL 26.64 | 4.5 KM | 3 times | 400 | 74.75 M | (+1.2M) | 4 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | No | No | No | Yes | Yes | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes | |
16 | Ward No - 1 , Bokakhat | Bokakhat Kendriya Girls MES | NL 26.64 | 4.5 KM | 3 times | 50 | 74.75M | (+3M) | 2 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | No | No | No | No | Yes | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes | |
17 | Polashguri | Dhansiri mukh J.N.V School | NL 26.66 | 2.5 KM | 3 times | 70 | 74.75M | (+1M) | 4 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | No | No | No | No | No | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes | |
18 | Hatikhuli | 2 No Hatikhuli L.P.S | NL 26.58 | 5 KM | 3 times | 160 | 74.75 M | (+2.74M) | 4 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | No | No | No | No | Yes | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes | |
19 | Biswanath | TELENE PUKHURI(in excel Maranbari) | TELENI L. P. SCHOOL | NL 26' 47' 35" | 0.5 KM | 2 times | 60 | 75.4M | (+3M) | 4 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | No | No | No | No | No | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes |
20 | Lakhimpur | BAHGARA DEURI GAON | BAHGORA BALIKA L.P. SCHOOL | NL 27' 00' 7" | 2.5 KM | 4 times | 50 | 80.74M | (-1M) | 5 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | No | No | No | No | No | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes |
21 | BADATI JAMUGURI (in excel Dhunabari, Dahgharia PGR) | NEHRU HS SCHOOL | NL 26' 58' 39" | 0.3 KM | Nil | 50 | 80M | (+4M) | 9 | Yes | Yes | No | Needs repair | Yes | No | No | Yes | No | Yes | No | Yes | Yes | Yes | Not required | Yes | Yes | Yes | Yes | |
22 | Baksa | Takurakuchi | 315/1 No Takurakuchi LPS | NL 26' 40' 50" | 1.1 KM | 2 times | 100 | 45.85M | (-1.2M) | 5 | Yes | Yes | Numbers are not based on need for sheltering | Needs repair | No | No | No | No | No | Yes | Yes | Yes | Yes | Yes | To be decided based on detailed RVS | Yes | Yes | Yes | Yes |
*K= Katha*L = Lesa*B= Bigha | NOTE- THE ABOVE DATA/DETAILS ARE INDICATIVE IN NATURE AND CONSULTANTS/AGENCIES ARE REQUESTED TO MAKE NECESSARY INSPECTIONS IN PRIOR | ||||||||||||||||||||||||||||
* SDLAC- Sub-Divisional Land Advisory Committee | |||||||||||||||||||||||||||||
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*1 bigha= 14400 sq feet |
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*1 bigha= 5 katha |
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Proposed land Information for construction of New Flood Shelter under the project AIRBMP | |||||||||
Sl. No. | District | Revenue Circle | Village | Land alloted received from District | Land Alloted in sq. ft (Present) | Land Alloted in sq.m (Present) | Boundary Coordinates | Weather Govt.land/ Private ownership/SDLAC cleared | |
1 | Biswanath | Halem | Dathkhola | 1 B | 100 | 14400 | 1339.2 | E 26.808649, 93.553793 | Govt. land but In the process for SDLAC approval |
2 | Dibrugarh | Tengakhat | Naharkatia puroni Koibotra gaon | 3 K | 60 | 8640 | 803.52 | 27°17'07.54" N 95°20'35.57" E | Govt. land but In the process for SDLAC approval |
3 | Golaghat | Bokakhat | Bortika | 2 K 10 L | 50 | 7200 | 669.6 |
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4 | Bokakhat | Goroimari | 4 K 9 L | 89 | 12816 | 1191.888 | N26036’36.02” E093050’10.82” | Kameswar Bori S/o Lt. Jaduram Bori( Community land),NOC has been submitted by the owner | |
5 | Bokakhat | Bohikhuwa | 2 B 2 K 10 L | 250 | 36000 | 3348 | N26064’95.86” E093060’62.75” | Govt. land but 1B of land out of 2B is under encroachment as per information shared by field officer. | |
6 | Khumtai | Nam Temera | 6 B 10 L | 610 | 87840 | 8169.12 | N26041’08.28” E093046’43.05” | Govt. land and is under the process for SDLAC approval. | |
7 | Majuli | Majuli | Bengena kalia | 1 B | 100 | 14400 | 1339.2 | NE Lat 27.00428, Long 94.220361 | Govt. land and SDLAC approved |
8 | Majuli | Chilakala Chapari | 1 B | 100 | 14400 | 1339.2 | NE Lat 26.966676, Long 94.068747 | Govt. land and SDLAC approved | |
9 | Sivasagar | Demow | Bherure Chapari | 3 B | 300 | 43200 | 4017.6 | N27.265423 E94.741656 | Govt. land and SDLAC approved |
10 | Sonitpur | Tezpur | Bhalukekhowa gaon | 1 K | 20 | 2880 | 267.84 |
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| *K= Katha*L = Lesa*B= Bigha | NOTE- THE ABOVE DATA/DETAILS ARE INDICATIVE IN NATURE AND CONSULTANTS/AGENCIES ARE REQUESTED TO MAKE NECESSARY INSPECTIONS IN PRIOR. |
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| * SDLAC- Sub-Divisional Land Advisory Committee |
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Details of Proposed CQRT storage Facilities (Indicative) - Annexure I-B | |||||
Sl. No | District | Indicative Location | Details (if any) |
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1 | Barpeta | Chenga Rev. Circle | Revenue Circle Office | ||
2 | Sarthebari Rev. Circle | Revenue Circle Office | |||
3 | Barnagar Rev. Circle | Revenue Circle Office | |||
4 | Barpeta Rev. Circle | Revenue Circle Office | |||
5 | Kalgachia Rev. Circle | Revenue Circle Office | |||
6 | Sarupeta Rev. Circle | Revenue Circle Office | |||
7 | Bajali Rev. Circle | Revenue Circle Office | |||
8 | Baghor Rev. Circle | Revenue Circle Office | |||
9 | Dibrugarh | Chabua Rev. Circle | Revenue Circle Office | ||
10 | Tengakhat Rev. Circle | Revenue Circle Office | |||
11 | Naharkatia Rev. Circle | Revenue Circle Office | |||
12 | Moran Rev. Circle | Revenue Circle Office | |||
13 | Tingkhong Rev. Circle | Revenue Circle Office | |||
14 | Dibrugarh (East) Rev. Circle | Revenue Circle Office | |||
15 | Dibrugarh (West) Rev. Circle | Revenue Circle Office | |||
16 | Golaghat | Dergaon Rev. Circle | Revenue Circle Office | ||
17 | Bokhakhat Rev. Circle | Revenue Circle Office | |||
18 | Morongi Rev. Circle | Revenue Circle Office | |||
19 | Golaghat Rev. Circle | Revenue Circle Office | |||
20 | Sarupathar Rev. Circle | Revenue Circle Office | |||
21 | Khumtai Rev. Circle | Revenue Circle Office | |||
22 | Lakhimpur | Naoboicha Rev. Circle | Revenue Circle Office | ||
23 | Dhakuakhana Rev. Circle | Revenue Circle Office | |||
24 | Subansiri Rev. Circle | Revenue Circle Office | |||
25 | Bihpuria Rev. Circle | Revenue Circle Office | |||
26 | Kadam Rev. Circle | Revenue Circle Office | |||
27 | N.Lakhimpur Rev. Circle | Revenue Circle Office | |||
28 | Narayanpur Rev. Circle | Revenue Circle Office | |||
29 | Majuli | Majuli Rev. Circle | Revenue Circle Office | ||
30 | Sivsagar | Demow Rev. Circle | Revenue Circle Office | ||
31 | Amguri Rev. Circle | Revenue Circle Office | |||
32 | Sivasagar Rev. Circle | Revenue Circle Office | |||
33 | Nazira Rev. Circle | Revenue Circle Office | |||
34 | Sonitpur | Tezpur Rev. Circle | Revenue Circle Office | ||
35 | Dhekiajuli Rev. Circle | Revenue Circle Office | |||
36 | Chariduar Rev. Circle | Revenue Circle Office | |||
37 | Thelamara Rev. Circle | Revenue Circle Office | |||
38 | Biswanath | Biswanath Rev. Circle | Revenue Circle Office | ||
39 | Helem Rev. Circle | Revenue Circle Office | |||
40 | Naduar Rev. Circle | Revenue Circle Office | |||
41 | Dima Hasao | Haflong Rev. Circle | Revenue Circle Office | ||
42 | Maibong Rev. Circle | Revenue Circle Office | |||
43 | West Karbi anglong/Karbi anglong | Donkamukam Rev. Circle | Revenue Circle Office | ||
44 | Diphu Rev. Circle | Revenue Circle Office | |||
45 | Silonijan Rev. Circle | Revenue Circle Office | |||
46 | Phuloni Rev. Circle | Revenue Circle Office | |||
47 | Baksa | Baska Rev. Circle | Revenue Circle Office | ||
48 | Barama Rev. Circle | Revenue Circle Office | |||
49 | Tamulpur Rev. Circle | Revenue Circle Office | |||
50 | Goreswar Rev. Circle | Revenue Circle Office | |||
51 | Baganpara Rev. Circle | Revenue Circle Office | |||
52 | Jalah Rev. Circle | Revenue Circle Office | |||
| NOTE- THE ABOVE DATA/DETAILS ARE INDICATIVE IN NATURE AND CONSULTANTS/AGENCIES ARE REQUESTED TO MAKE NECESSARY INSPECTIONS IN PRIOR. |
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| Central Training Institute (CTI) Details |
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Location Details | Total Area of Campus | Existing Area of Swimming Pool | Reference (e-Link) | ||
Central Training Institute, Panikhaiti, Kamrup (M), Guwahati | 17.5 Hectares (128 Bighas) |
| https://www.bing.com/maps?osid=83ffdabf-a9d5-40cd-a68b-28709f2b2177&cp=26.184193~91.744534&lvl=16&v=2&sV=2&form=S00027 | ||
******************************************************************************************************************************************************************
"},{"id":"OP00175529","notice_type":"Request for Expression of Interest","noticedate":"19-Apr-2022","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2022-05-09T00:00:00Z","submission_deadline_time":"13:00","project_ctry_name":"Iraq","project_id":"P162094","project_name":"Baghdad Water Supply and Sewerage Improvement Project","bid_reference_no":"PMT.CS.09","bid_description":"Supervision for the Rehabilitation of Three Sewerage Pumping Stations & Rehabilitation Al-Ghazaliya main trunk sewerage system in Baghdad","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Baghdad - Iraq, Al-Khulafa street , Khulany Square, 6th Floor, PMT office","contact_ctry_name":"Iraq","contact_email":"batool.mohi18@gmail.com","contact_name":"Batool Mohialdeen","contact_organization":"Mayoralty of Baghdad","contact_phone_no":"07903364086","submission_date":"2022-04-19T00:00:00Z","notice_text":"
Republic of Iraq
\n\nMayoralty of Baghdad (MoB)
\n\nBaghdad Water Supply and Sewerage Improvement Project - (8796 – IQ)
\n\nRequest for Expressions of Interest
\n\nFor the
\n\nSupervision for the Rehabilitation of Three Sewerage Pumping Stations & Rehabilitation Al-Ghazaliya main trunk sewerage system in Baghdad
\n\nProcurement Reference PMT.CS.09
\n\nThe Government of Iraq has received financing from the International Bank for Reconstruction and Development (IBRD) (the “Bank”) in the form of a loan toward the cost of the Baghdad Water Supply and Sewerage Improvement Project. The Mayoralty of Baghdad (MOB), the implementing agency of the Borrower, intends to apply part of the proceeds toward payments under the contract for consulting services aiming at the Construction Supervision and related services on the Rehabilitation of Sewerage Pumping Stations & Rehabilitation of Al-Ghazaliya main trunk sewerage system in Baghdad
\n\nThe Mayoralty of Baghdad (MoB) intends to shortlist qualified consulting firms or consortiums to provide consultancy services for the aforementioned works. Services include the provision of the necessary technical assistance to the MoB, the review of the designs, the supervision of the Rehabilitation works, the monitoring and reporting of the project progress, the compilation of the full set of as-built drawings of all completed works and the relevant contract management.
\n\nThe rehabilitation for each pumping station is 18 months and Ghazaliya Trunk Line rehabilitation takes 25 months. The implementation may be overlapped for all the projects. The defect liability period for each project is 12 months.
\n\nThe MoB now invites eligible consulting firms or consortiums to express interest in providing the aforementioned services. Interested consultants must provide information indicating their qualifications and capability to perform the services (organization structure; general experience; experience in the region; similar assignments). Submitted profiles must be limited to a maximum of 30 pages and must include the full coordinates of the Consulting firm(s).
\n\nA short list of consultants shall be selected in accordance with the procedures set out in the guidelines for the selection of Consultants by World Bank borrowers. The short-listed consulting firms/Consortiums shall be invited to respond to a RFP and consulting firm/consortium shall be selected in accordance with the Quality Cost based election (QCBS) method.
\n\nInterested consulting firms/consortiums can obtain further information and the full Terms of Reference personally or electronically at the address below from 9:00 a.m. to 1:00 p.m.
\n\nThe Deadline for receiving Expression of Interests is Monday May 9, 2022 at 13:00 Baghdad local time.
\n\nExpressions of interest must be delivered to the below address. Electronic EOI are acceptable.
\n\n\n\n
Mayoralty of Baghdad – 6th floor – World Bank PMU
\n\nKhalani square – Al Khulafa Street / Baghdad
\n\n+964 (+1) 816 8497
\n\nMayoraltybaghdad.pmu@gmail.com
\n\n\n\n
\n\n
\n\n
Republic of Iraq
\n\nMayoralty of Baghdad (MoB)
\n\nBaghdad Water Supply and Sewerage Improvement Project (P 162094)
\n\nTerms of Reference
\n\n\n\n
Supervision for the Rehabilitation of Three Sewerage Pumping Stations & Rehabilitation Al-Ghazaliya main trunk sewerage system in Baghdad
\n\n\n\n
The Government of Iraq had received financing from the International Bank for Reconstruction and Development (IBRD) (the “Bank”) in the form of a loan toward the cost of the Baghdad Water Supply and Sewerage Improvement Project. The Mayoralty of Baghdad (MOB), the implementing agency of the Borrower, intends to apply part of the proceeds toward payments under the contracts for the Rehabilitation of Ghazaliya five sewerage pumping stations, rehabilitation of main sewer trunk and relevant manholes & construction of new main sewer trunk (under Baghdad- Anbar highway) in Ghazaliya, rehabilitation of Al-Doura sewerage pumping station & rehabilitation of Al-Habibiya sewerage pumping station This will include the supply and installation of new efficient pumps after removing the existing old ones in the afford mentioned pumping stations, as well as all associated civil & electro-mechanical works in these pumping stations with the rehabilitation of the existing main sewer trunk system & construction of the new part of the main trunk sewer system by jacking with its manholes in Ghazaliya.
\n\nThe present Terms of Reference serve for the selection of a consulting firm to undertake the supervision services on the; a- rehabilitation of Ghazaliya (5 sewerage pumping stations), b- rehabilitation of existing sewer trunk and relevant manholes & construction of the new part of the main sewer trunk (under Baghdad- Anbar highway) in Ghazaliya, c- rehabilitation of Al-Dora sewerage pumping station; and d- rehabilitation of
\nAl-Habibiya sewerage pumping station. It is crucial that the supervision firm has proven experience and successful supervision projects in supply and install of pumps in rehabilitation of pumping stations and construction of sewer line systems contracts under international standard.
Baghdad’s sewer system consists of a network which covers about 92 percent of the city area. Baghdad has two main wastewater treatment plants, three in Rusafa called “Rustumiya”, and another one in Karkh called Buaitha. The capacity and treatment efficiencies with which these wastewater treatment plants and the (old) pumping stations are operation has dropped significantly (by an estimated 30 to 50 percent). The wastewater treatment plants, therefore, are not operating effectively and are under-utilized. The bulk of the city’s sewage is discharged untreated and constitutes a major source of pollution to surface water and groundwater and a risk to public health.
\n\nThe capital area is unable to maintain access to water supply and sewerage services in the context of rapid population growth including the inflow of internally displaced people (about 289,000, most of whom are staying in rented housing and with host families). About 18 percent of the population has to deal with daily service interruptions, and in the hot summer months service interruptions are even more frequent. Leakage from sewer pipes is contaminating potable water networks and groundwater aquifers, which aggravates health and environmental problems.
\n\nThe consultant services will cover four contracts related to the sewerage system in Baghdad city. Three of them are for Supply, and Installation which include (Rehabilitation of Ghazaliya five sewerage pumping stations, rehabilitation of Dora sewerage pumping station & rehabilitation of Habibiya sewerage pumping station), and the fourth one is “Works” contract for rehabilitation of main sewerage trunk and manholes & construction of a new main sewer trunk (under Baghdad- Anbar highway) in Ghazaliya adopted by the World Bank procurement regulations. The details of the sewer projects are:
\n\n\n\n
\n\n
\n\n
Rehabilitation of Ghazaliya main sewerage system: This will include two contracts: -
\n\nThe works for the main trunk sewer will include pipe jacking through micro- tunneling for a length of 780 m and 2.2m in Dia. under Baghdad-Amman highway of (6-8) m deep and relevant manholes; Use of micro-tunneling is considered for the trunk’s implementation to minimize damages and inconvenience during construction works, especially for built-up or sensitive areas (where the network needs extension or lacking). The works will also include rehabilitation of existing main trunk sewer for a length of 2000 m and 2.4m in Dia. of (6-7) m deep and relevant manholes. The project will serve approximately 630,000 inhabitants in Ghazaliya and Shula. The estimated duration for completion of the works in the trunk sewer line contract is 750 days.
\n\nSupply and Installation for Rehabilitation of Ghazaliya five sewerage pumping stations: the project will include the disassembling of all electrical and mechanical equipment from those five stations, re-install them for temporary solution to keep the operation of existing sewerage discharge to the existing manholes. Supply and installation of new equipment (mechanical including pumps & electrical) for the five stations as specified in the BOQs, specifications and drawings; The five pumping stations are in different locations within Ghazaliya and serving all of this district. The project will include minor civil works, and the estimated duration of this contract is 540 days.
\n\n\n\n
AL-Dora sewerage pumping station in Karkh was constructed in 1983. It consists of 13 vertical sewerage end suction pumps with a design capacity of 13.7 m3/s (head 22 meters). The current capacity is 9 m3/s. The pumping station serves a population of 2.5 million and transfers the sewage collected to the Karkh sewage treatment plant of 405,000 m3/day) capacity. The project will include the replacement of all electrical and mechanical equipment (vertical pumps, accessories, electrical boards, overhead cranes, screens, transformers, generators) and the installation of new ones with all the relevant works in order to have proper operation as a design capacity; as well as the construction of the administration building for the facility. The estimated duration to execute this contract is 545 days.
\n\n\n\n
AL- Habibiya sewerage pumping station in Rusafa was constructed in 1984. It consists of 10 vertical sewerage end suction pumps with a head of 12 meters. Rehabilitation works for Habibiya P.S. includes installation of new Dry Well 10 Motor Pumps, Main Distribution Boards (MDB), Control Panels (CP) and all necessary civil, electrical and mechanical works. The pumps Q/ H are ranging in capacity from (500 L/S/12m to 1500 L/S/12m) and the power ranges from (90KW to 315KW). The estimated period for this contract is 545 calendar days.
\n\n\n\n
The three contracts of rehabilitation of sewerage pumping stations (Ghazaliya, Dora & Habibiya) include removal of existing old pumps and supply and installation of new vertical pumps along with their associated motors, panels, valves, cables, starters and piping network system. Pumps will be of a vertical spindle split casing type, which will be installed in the basement and will be completely isolated from water (dry well). Motors will also be housed above ground level enough to avoid flooding levels. Sewage will be discharged to the main trunk line. In general, there are internal and external pipe works required to connect the inlet pipes with the pumps and valves and other accessories. The work includes all internal and external lighting systems, exhaust system, fire alarm system, earthing system and lighting road system. The replacement of electrical equipment includes supply and installation of new power transformers in different capacities. It will also include the supply and installation of a standby system for power generation.
\n\nThe works under three contracts; are for rehabilitation of the pumping stations include the replacement of all inlet gates (knife gates), and the supply and installation of fine and coarse screens of a total number of six (6) (automatic screens) as well as an ultra-sonic system, monitoring system and a PLC system. It will also include the paving of the facilities’ internal roads, fencing, landscaping, boundary walls, railing and other miscellaneous works.
\n\nWhile the fourth contract; includes rehabilitation works for the existing main sewer trunk of 2200mm in dia. and all the relevant manholes, in addition to construction of the new main sewer trunk under Baghdad- Amman highway which include miscellaneous chambers for flow metering and necessary chambers will be provided with sufficient air valves, valve chambers and cross connection pipework. This combination will enable receiving inflows from trunk pipelines, then discharging them into the trunk lines.
\n\nEach contract has its own date for advertisement, awarding and contract signature. The expected dates for contracts signature are as follow;
\n\nThe primary objective of the assignment is to provide professional supervision services to ensure that the construction activities of the contracts mentioned above are carried out in a timely manner, compliant with environmental, occupational and community health and safety requirements and following the environmental and social impact assessments provisions prepared for each sewerage pumping station, and with quality up to the satisfaction of the Client and financiers.
\n\nThe Consultant will supervise the supply, installation and construction of the aforementioned contracts, carrying out such duties and assuming such powers and responsibilities as defined and required in the pertinent sections of the Terms of Reference.
\n\nThe objectives of the supervision will be to ensure and conform that all contracts are supplied, installed and constructed according to:
\n\nThis period covers the actual construction phase in the field, up to and including tests on completion and commissioning, in compliance with the Contract Documents. It also covers directing, monitoring, requesting changes to the scope of work during construction as the case may be, as well as performing any additional services requested by the Employer, in respect to the contract conditions. The duties of the Consultant would include but not limited to the following: -
\n\n\n\n
\n\n
The Consultant will monitor the Contractor's work to determine progress on a monthly basis and ensure that the construction program is maintained, and costs are minimized. At intervals of not more than 2 months, the Consultant will revise all contract schedules required to complete the works. The Consultant will also estimate the time required to complete the works and notify the Client of any projected overrun of time schedule and proposed measures to recover the lost time.
\n\nTo manage claims by the Contractor and prepare variation orders for changes to the scope of work, the Consultant will carry out the following activities, in accordance with the construction contract: -
\n\nTo ensure that all the construction activities are carried out in line with contract costs the Consultant shall perform the following:
\n\nProvide necessary approvals to documents like Contractors’ site specific ESIA and ESMP Community and Occupational Health &Safety plan, waste management plan, emergency preparedness plan, incident and accident reporting requirements, cases related to harassment issues, potential of labor influx, traffic management plan, and COVID-19 response plan etc. Supervise project’s environmental and social safeguards implementation performance, and Contractor’s compliance with project’s environmental and social safeguards requirements (as described in POM) and committed in site specific ESIA and ESMP, arrange training for project staff including Contractors’ on ESMP implementation aspects, deliver training modules for PMU staff, prepare documentation, monthly and quarterly reports on environmental and social safeguard implementation performance including details on the number and type of complaints/inquires received through the GRM system resolved and documented (both for the PMU and the World Bank). Ensure that Contractor has the required expertise (environment/health & safety and social) at each contract throughout the contract implementation period. The following are the specific tasks required from the Consultant: -
\n\n\n\n
Task 1: Work Site Supervision
\n\nThe Consultant shall provide MOB PMU with the necessary technical assistance in the form of dedicated experienced environmental and social safeguards specialists to work collaboratively with MOB PMU Environmental and social officers to provide continuous ongoing supervision on different work sites.
\n\nThe Consultant is required to follow-up on all the environmental, health, safety and social aspects of the project including but not limited to the following:
\n\n\n\n
Task 2: Training and Capacity Building
\n\nThe Consultant will be required to conduct environmental and social capacity building for the PMU and the MOB environmental and social officers. A training workshop, with clear agenda and topic shall be submitted to the PMU for review and approval.
\n\nThe capacity building shall take place in the following forms:
\n\nClassroom Training:
\n\nThe Consultant shall conduct classroom training for nominated environmental and social staff from MOB and the PMU whose work is, or will be, related to the implementation of the Project. This aims towards supplying the MOB and the PMU environmental and social officers with the necessary knowledge needed to enhance the overall environmental and social performance.
\n\nThe classroom training will cover World Bank safeguard policies, Iraq relevant national legislations and procedures, environmental and social aspects as stipulated in the ESIAs and ESMPs, proper monitoring and supervision methods and techniques, and environmental and social progress report writing skills.
\n\n\n\n
On-the-job, hands-on training:
\n\nProvide the MOB and the PMU officers with the skills needed to help them perform their supervisory work, this may include but not limited to the following:
\n\nAfter the finalization of the Design, Supply, Installation and the construction and erection works, the Contractor will start pre-commissioning tests for each part of the whole system supervised by the Consultant. Completion of the pre-commissioning for the whole plant or a section thereof will be certified by a Completion Certificate. After the pre-commissioning phase, tests will begin to ensure that the pumping stations and main sewer trunks are stabled and all the units performing according to the design requirements. These tests include all commissioning tests and operation guarantee test. After satisfactory completion of the tests, the Consultant will issue the Operation Acceptance Certificate. Upon substantial completion of the project works by the Contractor the Consultant will assist in the following: -
\n\nDuring this period, the Contractor shall carry out such work or amendments, reconstruction and remedying defects or faults that may appear in the works. It is also devoted for the preparation of the final accounts of the amounts due to the Contractor. The tasks of the Consultant during this period will be:
\n\nA) The Project Manager shall give priority to producing work and services of the highest quality. This is to be accomplished by a commitment to excellence by a quality management system, involving all levels of management staff. The quality management system should include formal monitoring systems to ensure that the quality management process is continuous. The quality management processes shall contain at least the following features:
\n\nB) Documentation guidelines for quality management policies, procedures, and practices are outlined in the ISO 9000 standards. It is expected that the Consultant has a well-established QM system in conformity with international norms e.g., DIN. EN ISO 14.000, 9.000, 9.001 and 9.002, the Consultant shall perform all the assignment tasks in accordance with at least one of these international norms.
\n\nTo assist with the monitoring and evaluation of the project, which is an essential condition of the funding agreement between MOB and World Bank, the project has been structured around a Logical Framework Analysis (LFA) in accordance with the requirements of World Bank. The Consultant shall assist MOB in the monitoring and evaluation of the progress and results of the project and assist in preparing for meeting and submitting reports as detailed in the following sections: -
\n\n10-1 Meetings
\n\nThe Consultant shall maintain close coordination and collaboration with all concerned authorities and shall prepare and coordinate meetings, these to include but not limited to the followings:
\n\nFor all these meetings, the Consultant shall prepare an agenda, discuss with PMU; the Consultant will prepare minutes of meetings and distribute to the participants.
\n\n\n\n
\n\n
10-2 Reporting
\n\nThe Consultant shall prepare and deliver to MOB a number of reports, documents and files covering all the work performed by him in execution of the Contract. All these submissions shall include relevant data, maps drawings, diagrams, and other documents as appropriate. These shall be submitted in the requisite number of copies to the MOB, according to the schedule of submission of the work plan. The official date of submission shall be the date on which the reports are received by MOB. The form of, detail content, type of cover and binding of the reports shall be determined by mutual agreement between the PMU and Consultant. PMU may direct the Consultant, to dispatch copies of any reports to various foreign or local addresses. The type and contents of the reports to be submitted shall be subject to revisions from time to time as services progress. Without being limited to, the reports shall be of the following types:
\n\n\n\n
A progress report summarizing all activities pertaining to the project during the reporting over three months to be submitted to the World Bank after PMU review.
\n\nThe Consultant is required to report site accidents, immediately, to the PMU in the following situations;
\n\nIn such cases, or in other cases that the Consultant sees as a situation, the Consultant shall prepare a special report and submit it to the PMU with proper documentation and analysis of the issues and recommended remedies.
\n\nThe purpose of the consultancy services is to ensure the presence of the Consultant’s full-time representative on site to inspect, coordinate and monitor all aspects of the work during the construction of the works, and liaise with the Contractor, PMU and other agencies as appropriate to the work. To provide these services, the Consultant will assemble a team of construction engineers, contract managers and specialists who are experienced in design, supervision and operation the sewage pump stations and construction of main trunk pipelines, for the duration of the entire assignment activities. In particular, the Consultant's staff will have extensive expertise in managing Supply, Installation contracts and in supervising civil, structural, mechanical, electrical, process, instrumental & telemetry, Environmental and Social Experts and all other relevant and related works constructed by Contractors of international caliber in the field of conveyance and treatment of sewage and sludge.
\n\nThe Consultant shall make available qualified personnel to carry out the work. The Site Engineers shall be permanent and full-time personnel of the firm for the whole period of the contract’s implementation including one month of the Defects Liability Period. It is expected that the proposed project team would provide expertise/experience in at least the disciplines as detailed in the following table: -
\n\nEstimated duration of the services is 40 (Forty) months, which comprises 18 (eighteen) months for each pumping station (Dora, Ghazaliya & Habibiya sewerage pumping stations) and 25 months for Ghazaliya trunk line. These periods are overlapped for the rehabilitation supervision. For the 4 contracts, and according to the scope of services there will be 12 (twelve) months Defects Liability Period followed the contract implementation period with the Consultant’s intermittent input for one week every quarter (only for the relevant Key experts needed for this period) to report on the status of the completed works and any defects.
\n\nTotal Man.Month (Implementation Phase) = 170 Man.Month
\n\nTotal Man.Month (Defects Liability Phase) = 10 Man.Month
\n\nTotal Man.Month = 180 Man.Month
\n\n| \n\t\t\t # \n\t\t\t | \n\t\t\t\n\t\t\t KEY Expert position \n\t\t\t | \n\t\t\t\n\t\t\t Phase \n\t\t\t | \n\t\t\t\n\t\t\t Man.Month \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\n\t\t\tMan.Month \n\t\t\t | \n\t\t\t\n\t\t\t Qualification and Education \n\t\t\t | \n\t\t
| \n\t\t\t K1 \n\t\t\t | \n\t\t\t\n\t\t\t Project Manager \n\t\t\t | \n\t\t\t\n\t\t\t Implementation \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Project Manager (PM): Civil Engineer with 20 years of international experience in construction supervision of similar infrastructure. \n\n\t\t\tMinimum MSc degree in Civil Engineering \n\t\t\t | \n\t\t
| \n\t\t\t Defects Liability \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t||||
| \n\t\t\t K2 \n\t\t\t | \n\t\t\t\n\t\t\t Site Engineers \n\t\t\t | \n\t\t\t\n\t\t\t Implementation \n\t\t\t | \n\t\t\t\n\t\t\t 79 \n\t\t\t | \n\t\t\t\n\t\t\t 83 \n\t\t\t | \n\t\t\t\n\t\t\t Site Engineers / Inspectors: Civil Engineer or Construction Supervisor with 20 years’ experience in construction supervision of similar infrastructure. \n\n\t\t\tMSc degree in Civil Engineering, would be an asset. \n\t\t\t | \n\t\t
| \n\t\t\t Defects Liability \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t||||
| \n\t\t\t K3 \n\t\t\t | \n\t\t\t\n\t\t\t Mechanical Engineers \n\t\t\t | \n\t\t\t\n\t\t\t Implementation \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t Mechanical Engineer: Mechanical Engineer with at least 15 years’ experience in installation and commissioning supervision of similar infrastructure. MSc degree in Mechanical Engineering, would be an asset. \n\t\t\t | \n\t\t
| \n\t\t\t Defects Liability \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t||||
| \n\t\t\t K4 \n\t\t\t | \n\t\t\t\n\t\t\t Electrical Engineers \n\t\t\t | \n\t\t\t\n\t\t\t Implementation \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t Electrical Engineer: Electrical Engineer with at least 15 years’ experience in installation and commissioning supervision of similar infrastructure. \n\n\t\t\tMSc degree in Electrical Engineering, would be an asset. \n\t\t\t | \n\t\t
| \n\t\t\t Defects Liability \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t||||
| \n\t\t\t K5 \n\t\t\t | \n\t\t\t\n\t\t\t Environmental, Health and Safety Specialist (EHS) \n\t\t\t | \n\t\t\t\n\t\t\t Implementation \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t EHS Specialists: a qualified environmental engineer with at least 10 years’ experience in carrying out environmental assessments, supervision of environmental performance, and supervising OHS aspects in construction/infrastructure projects. \n\n\t\t\tMSc degree in Environmental Engineering, would be an asset. \n\t\t\t | \n\t\t
| \n\t\t\t Defects Liability \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t||||
| \n\t\t\t K6 \n\t\t\t | \n\t\t\t\n\t\t\t Social specialist \n\t\t\t | \n\t\t\t\n\t\t\t Implementation \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t Qualified social scientist with at least 15 years’ experience in carrying out social assessment and reporting including consultations, GRM, child labor and GBV issues. \n\n\t\t\tMSc degree in Social Relations, would be an asset. \n\t\t\t | \n\t\t
| \n\t\t\t Defects Liability \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t||||
| \n\t\t\t K7 \n\t\t\t | \n\t\t\t\n\t\t\t Quantity Surveyor \n\t\t\t | \n\t\t\t\n\t\t\t Implementation \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t Quantity Surveyor: a certified surveyor from a recognized institute with 15 years' experience in similar infrastructure with at least 3 assignments \n\n\t\t\tMinimum BSc degree in Surveying Engineering. \n\t\t\t | \n\t\t
| \n\t\t\t Defects Liability \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t K8 \n\t\t\t | \n\t\t\t\n\t\t\t Geo-Technical Eng. \n\t\t\t | \n\t\t\t\n\t\t\t Implementation \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Geo-technical Expert with at least 20 years’ experience in similar infrastructure with at least 3 assignments. \n\n\t\t\tMinimum BSc degree in Civil or Geotechnical Engineering \n\t\t\t | \n\t\t
| \n\t\t\t Defects Liability \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
The Client will only provide and facilitate to the Consultant the following:
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It should be noted that the Consultant shall work according to the Contractor’s work schedule, which may include work during 7 (seven) days a week. Nightshifts may be expected as well. Accordingly, the Consultant will not be entitled to any overtime payment since his supervision plan will be matching with the contractor work plan.
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\n\n
Annex 1. Scope of Services for the Environment, Social, Health and Safety (ESHS)
\n\nScope of ESHS Key Expert services, tasks and expected deliverables
\n\nEnsure that the Contractor’s ESHS performance is in accordance with good international industry practice and meets the Contractor’s ESHS obligations.
\n\nTo that ends, the Consultant’s tasks include, but are not limited to:
\n\n"}]}