| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Ministry of Mines, Energy and Rural Electrification (MMERE) \n\n\t\t\tProject Number: P161319, IDA Grant No: E462-SB \n\n\t\t\tThe Government of Solomon Islands (SIG) \n\t\t\t | \n\t\t
REQUEST FOR EXPRESSIONS OF INTEREST
\n\nConsulting Services (Firm)
\n\nAssignment: Biodiversity Conservation and Offsets in the Upper Tina Catchment: SB-MMERE-531623-CS-QCBS
\n\nMinimum Experience
\n\nTechnical and Thematic Experience in;
\n\nSafeguards and Standards
\n\nAddress for Enquiries and Submission of EOIs
\n\nMinistry of Mines, Energy and Rural Electrification (MMERE)
\n\nProject Office – Tina River Hydropower Development Project, Honiara, Solomon Islands
\n\nAttention: Pradip Verma, Project Manager, E-mail: pradip.verma@tina-hydro.com
\n\n\n\n
\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Ministry of Mines, Energy and Rural Electrification (MMERE) \n\n\t\t\tProject Number: P161319, IDA Grant No: E462-SB \n\n\t\t\tThe Government of Solomon Islands (SIG) \n\t\t\t | \n\t\t
\n\n
TERMS OF REFERENCE
\n\nAssignment: Biodiversity Conservation and Offsets in the Upper Tina Catchment: SB-MMERE-531623-CS-QCBS
\n\n\n\n
Glossary
\n\nADB – Asian Development Bank
\n\nAOMS – Aquatic Offset Management Strategy
\n\nBMP – Biodiversity Management Plan
\n\nECD – Environment and Conservation Division
\n\nESIA – Environmental and Social Impact Assessment
\n\nFAO – Food and Agriculture Organization
\n\nGRM – Grievance Redress Mechanism
\n\nIFC – International Finance Corporation
\n\nM&E – Monitoring and Evaluation
\n\nMECDM – Ministry of Environment, Climate Change, Disaster Management and Meteorology
\n\nMMERE – Ministry of Mines, Energy and Rural Electrification
\n\nMOFR – Ministry of Forestry and Research
\n\nNG/NNL – Net Gain/No Net Loss
\n\nNGO – Non-Governmental Organization
\n\nPAMC – Protected Area Management Committee
\n\nPAMP – Project Area Management Plan
\n\nSIG – Solomon Islands Government
\n\nSOP – Standard Operating Procedure
\n\nTCLC – Tina Core Land Company Pty Ltd
\n\nTHL – Tina Hydropower Limited
\n\nTOMS – Terrestrial Offset Management Strategy
\n\nTRHDP – Tina River Hydropower Development Project
\n\n\n\n
\n\n
Table of Contents
\n\n1......... Introduction. 5
\n\n2......... Background of Upper Tina Catchment (Upper Tina Catchment) 5
\n\n2.1....... Tina River Hydropower Development Project 5
\n\n2.2....... Background of Upper Tina Catchment (Upper Tina Catchment) Conservation Targets. 6
\n\n2.3....... Rationale for Consultancy Firm.. 6
\n\n2.4....... Roles, Responsibilities and Key Stakeholders. 7
\n\n3......... Scope of Work. 8
\n\n3.1....... Overview.. 8
\n\n3.2....... Part One Preparatory Analysis, Plan of Management and Stakeholder Engagement 9
\n\n3.2.1.... Inception, Planning & Mobilization. 9
\n\n3.2.2.... Stakeholder Engagement 9
\n\n3.2.3.... Financial Mechanisms Analysis. 9
\n\n3.2.4.... Sustainable Livelihoods Concepts. 10
\n\n3.2.5.... Support to MOFR, MECDM and MMERE. 11
\n\n3.2.6.... Analysis of Biodiversity Offsets Progress and Assignment Hold Point 11
\n\n3.2.7.... Plan of Management and M&E Framework. 12
\n\n3.2.8.... M&E Framework Implementation. 13
\n\n3.3....... Part Two - Upper Tina Catchment Montane Forest Offset Actions. 14
\n\n3.3.1.... Upper Tina Catchment Montane Forest Offset Actions. 14
\n\n3.4....... Part Three - Protected Areas Declaration with Landowning Tribes. 14
\n\n3.4.1.... Stakeholder Engagement & Institutional Setup. 14
\n\n3.4.2.... Customary Boundary Consultation and Mapping. 15
\n\n3.4.3.... Biodiversity, Resource Use and Cultural Assessments. 15
\n\n3.4.4.... Projected Area Management Planning. 16
\n\n3.4.5.... Legal Declaration & Submission. 16
\n\n3.4.6.... Capacity Building & Ranger Support 16
\n\n3.4.7.... Transition to Long-Term Governance. 17
\n\n4......... List of Outputs and Schedule. 17
\n\n5......... Schedule of outputs. 18
\n\n6......... Indicative Phases of Work. 23
\n\n7......... Consultant Firm Experience and Qualifications (included in REOI) 24
\n\n7.1....... Key Experts. 24
\n\n7.1.1.... Key Personnel Qualifications and Expertise: 25
\n\n7.2....... Non-Key Experts. 26
\n\nResources and Further Information. 26
\n\nAppendix-Maps. 27
\n\n\n\n
The Government of Solomon Islands is implementing the Tina River Hydropower Development Project (TRHDP), a flagship renewable energy initiative located in Central Guadalcanal. The project is financed by a consortium of development partners, including the World Bank and the Asian Development Bank (ADB), and is executed through a public-private partnership between the Solomon Islands Government (SIG) and Tina Hydropower Limited (THL). The development includes the construction and operation of a 15MW hydropower facility on the Tina River, located approximately 20km southeast of Honiara, along with associated transmission infrastructure linking the site to the national grid.
\n\nThe Project Office, housed within the Ministry of Mines, Energy and Rural Electrification (MMERE), is responsible for the overall implementation and coordination of the project. Environmental and social management oversight is carried out in collaboration with relevant government agencies and supported by an Owner’s Engineer (Stantec). Tina Hydropower Limited holds a 35-year Power Purchase Agreement with Solomon Power, the State-Owned utility.
\n\nAs part of its biodiversity commitments under the TRHDP Environmental and Social Impact Assessment (ESIA 2017), Biodiversity Management Plan (BMP 2024), and international safeguard obligations (including World Bank Environmental and Social Performance Standards and ADB’s Safeguard Policy Statement), the Government has committed to implementing long-term terrestrial and aquatic biodiversity offset programs. These include the establishment of formally designated Protected Areas under the Protected Areas Act 2010 in the Upper Tina Catchment.
\n\nThis Terms of Reference (ToR) outlines the scope of services for a qualified biodiversity conservation consulting firm, organisation, consortium or joint venture to support the Project Office in achieving the goals of the biodiversity offset programs and compliance with the safeguards obligations, advancing the Protected Area declaration process in the Upper Tina Catchment in partnership with land owning communities. The assignment will focus on setting up and implementing biodiversity offset monitoring and management, supporting community-based conservation following the Protected Area Toolkit5 legal compliance with the Protected Area Act,, capacity building, and the establishment of governance frameworks to ensure long-term protection and stewardship of the Upper Tina Catchment beyond the Project Office’s operational period, which concludes in 2029.
\n\n2.1 Tina River Hydropower Development Project
\n\nThe TRHDP is the first large utility-scale renewable energy project to be developed in the Solomon Islands. The Project is located on the central island of Guadalcanal. Physical works include:
\n\nConstruction is underway and the scheme is expected to generate electricity by early 2028.
\n\nSolomon Islands Government (SIG), through the Project Office, acquired the land for the main Project site in August 2014 from five (5) customary landowning tribes. The Project Office assisted each of the tribes to establish a co-operative society under the Co-operative Societies Act to manage project related payments to the tribes. The Project Office continues to play an active role in the corporate administration of the tribal co-operatives, including financing of an independent accounting firm to act as an Administrator of the co-operative accounts, supporting the executive committee and in ensuring they are complying to the requirements of the Coop By-Laws.
\n\nThe land acquisition also involved a partnership arrangement under which the perpetual estate in the Project land was returned to a joint venture company owned equally by SIG and the five (5) tribal co-operative societies known as the Tina Core Land Company Pty Ltd (TCLC). The TCLC has leased the Project land to THL through a Land lease Agreement signed on 5 December 2019.
\n\nThe leased land is called the ‘Core Land’ in the Biodiversity Management Plan and forms a key part of the terrestrial biodiversity management and offsets. This Core Land area is however not part of this assignment.
\n\n2.2 Background of Upper Tina Catchment (Upper Tina Catchment) Conservation Targets
\n\nThe Upper Tina Catchment, located upstream of the TRHDP dam site, spans approximately 125 km²—roughly 83% of the Tina/Ngalimbiu catchment. The Upper Tina Catchment is characterized by rugged montane terrain, high biodiversity, and undisturbed rainforest ecosystems ranging in elevation from 800 to 2,300 meters above sea level.
\n\nThe catchment includes the headwaters of the Tina River and its main tributaries: Mbeambea, Vohara, and Njarimbisu Rivers. It lies within the Guadalcanal Watershed Key Biodiversity Area, recognized for its ecological significance and vertebrate endemism.
\n\nIn recognition of the potential ecological impacts of the hydropower project, the Environmental and Social Impact Assessment (ESIA, 2017), Biodiversity Management Plan (BMP, 2024), and associated offset strategies—Aquatic Offset Management Strategy (AOMS) and Terrestrial Offset Management Strategy (TOMS)—have identified the Upper Tina Catchment as a priority for conservation intervention. Approximately 12,175 hectares, including land both above and below 400 meters elevation, was proposed for project biodiversity offsets and conservation protection to safeguard forest cover, riverine health and ecosystem services. Notable conservation-significant species within the Upper Tina Catchment include three flora species, two bird species, one bat species, and four aquatic macroinvertebrates. These aquatic macroinvertebrate taxa trigger the Critical Habitat designation for the upper Tina River, as defined under the World Bank Performance Standard 6 and associated Guidance Note 6. Critical Habitat areas that retain ecological integrity continue to support these trigger species. However, formal legal protection on Guadalcanal remains limited, with less than 5% of land currently protected, while logging remains the principal direct driver of forest loss and degradation.
\n\n2.3 Rationale for Consultancy Firm
\n\nThe SIG, through the Project Office under the Ministry of Mines, Energy and Rural Electrification (MMERE) and in coordination with the Ministry of Environment, Climate Change, Disaster Management and Meteorology (MECDM), is leading efforts to ensure the long-term protection of the Upper Tina Catchment.
\n\nThe SIG, through the Project Office in collaboration with MECDM, seeks to engage a firm to develop a program of works towards achieving biodiversity offsets for the TRHDP and the permanent protection of the upper Tina River catchment. The mechanisms will likely be a mix of legally protected areas on tribal lands under the Protected Areas Act, sites allocated for carbon credits or biodiversity credits (or other market mechanisms) and/or protected areas in accordance with traditional kastom processes. Protection must allow for conservation and offset goals whilst also permitting sustainable management and sources of income for landowning tribes. Any conservation areas would respect the customary landowners and traditional uses of the upper catchment and would be driven by the tribes themselves.
\n\nThe Project Office recognises that various market and non-market conservation / protection mechanisms may be required across the landscape to achieve the various objectives of the project and landowning tribes. Multiple tribes are known to hold customary rights in the Upper Tina Catchment, at least 12 tribes have shown an interest in participating in a process of developing a Protected Area on their land. However, the number may change as more tribes are made aware of the project or due to barriers such as legacy land claims. Therefore, the implementation approach under this assignment for offsets and conservation must account for stakeholder complexity, cultural protocols, and potential land or boundary disputes. The facilitation of each tribe through the Protected Area process will take time, based on each tribe’s needs and aspirations, and so it is difficult to forecast the level of effort.
\n\nThis ToR outlines the firm’s responsibilities, deliverables, and coordination requirements to ensure timely, participatory, and legally compliant conservation outcomes, aligned with SIG policy and the project’s safeguards commitments with financial partners.
\n\nThe firm will report to the Project Office and will work collaboratively with the Environmental and Social Manager and Officers to achieve the outcomes of their Terms of Reference and meet the needs of the assignment. The Project Office is well-staffed with an Environmental and Social Manager, Environmental and Social Officers whose role includes landowner engagement, a GIS Officer and a Biodiversity Officer. This team is a mix of local and international expertise and very experienced in local culture and tradition, land tenure, community engagement, biodiversity and mapping. A work plan will be prepared by the consultant during the inception phase to coordinate the inputs and outputs of the assignment and how the consultant firm and Project Officer will work together.
\n\n2.4 Roles, Responsibilities and Key Stakeholders
\n\nAll actions associated with protection of the upper catchment are the responsibility of the Solomon Islands Government and the Project Office. MECDM has been identified as the lead agency and MMERE and the Project Office will support with stakeholder engagement.
\n\nLand ownership in the upper catchment is customary. The land-owning groups that have had initial discussions regarding the biodiversity management plan are Bahu Garo, Uluna Sutahuri (also owners of Core Land and part of the TCLC), Chavuchave, Charana, Sarahi and Salasivo (non-core landowners). Other landowners and / or communities with interests in the area may participate in future discussions and processes, as identified by the Project Office.
\n\nThe Protected Areas will be developed through participatory engagement with landowners and the wider community, with facilitation and technical input from the firm and Project Office.
\n\nA full list of stakeholders is included in the Biodiversity Management Plan Appendix P-2-5, but key organizations include:
\n\nConsultations with potential landowners and those with an interest in the upper catchment have been undertaken since 2023. Feedback received during consultations concludes:
\n\nIt is important to note that ongoing conservation efforts are being led by FAO as part of their Sustainable Forest Management Program. A consultancy retained by the program, Ecological Solution Foundation (ESF), has progressed consultations with customary owners and has commenced participatory boundary surveys on behalf of interested landowning groups in the upper catchment. The consultant will need to take this work into account and integrate it into the broader Upper Tina Catchment Plan of Management.
\n\nDuring this assignment the firm will be expected to support the Project Office to identify additional stakeholders that are relevant to development of Protected Areas, such as environmental NGOs, government departments and local and global non-governmental organizations.
\n\n3.1 Overview
\n\nPart One– Preparatory Analysis, Plan of Management and Stakeholder Engagement
\n\nSupport to Project Office to manage Upper Tina Catchment protection and achieve project offset and conservation objectives.
\n\nInception, planning and mobilization.
\n\nPart Two Upper Tina Catchment Montane Forest Offset Actions
\n\nPart Three–Protected Area Declarations with Landowning Tribes
\n\nSupport Project Office with the facilitation and engagement with landowning tribes and facilitate at least four landowning tribes to develop their Protected Area Management Plans (PAMP) and achieve Protected Area Declarations through the Protected Areas Act 2010 process.
\n\n3.2 Part One Preparatory Analysis, Plan of Management and Stakeholder Engagement
\n\n3.2.1 Inception, Planning & Mobilization
\n\n3.2.2 Stakeholder Engagement
\n\nAs part of the development and implementation of the BMP and associated offset strategies, the Project Office has prepared a BMP Consultation and Engagement Strategy (Annex P-2-5). The purpose of this document is to scope and commence the consultation needed to facilitate the development and implementation of the BMP, AOMS and TOMS, acknowledging that this will be an ongoing process during construction and operation of the Project. The Project Office Stakeholder Engagement Officers and Gender Focal Point has been engaging with land owning tribes and other stakeholders. The firm will work collaboratively with the Project Office, bringing additional capacity and expertise as follows:
\n\n3.2.3 Financial Mechanisms Analysis
\n\nThe consultant shall prepare an analysis of potential financial and non-financial mechanisms and benefit sharing that could be used in the Upper Tina Catchment for achieving offsets and conservation of high value biodiversity.
\n\nThe consultant shall consider the broad range of emerging and established market and non-market mechanisms that may be viable options for funding biodiversity offsets and habitat protection in the Upper Tina Catchment (and / or iTina) such as: carbon credits, biodiversity credits, grants, philanthropy, non-extractive alternative livelihood opportunities, payment for ecosystem services and others as appropriate. As part of the analysis the consultant shall consider the relevant country context: the environmental, land, economic and financial policies, laws, regulations and strategies, institutional strengths and weaknesses and the relevant cultural practices and norms relating to land tenure, gender roles and natural resource management. The analysis must include the implementation arrangements (pathway to implementation, capacity requirements etc.) and costs, and how these costs will be covered by income or other funding sources. The analysis will be informed by the consultant’s experience, key informant interviews and literature review of relevant case studies and research and discussions with investment funds and institutions, voluntary markets, credit issuers, NGOs and other potential sources of finance and support. Current relevant initiatives undertaken by the Government of Solomon Islands, , experience from community-led conservation initiatives in Choiseul and Makira, the Nakau Program (Plan Vivo carbon credits) and by the private sector shall also be considered.
\n\nThe consultant shall prepare a report with potentially viable financial mechanisms or funding models described. A simplified comparative analysis will be presented, using a range of criteria that will be developed by the consultant, such as: inputs (financial and non-financial) and capacity required from land owners and other stakeholders, legal and policy implications, requirement for government inputs, measurement/verification/reporting requirements, income source(s), financial mechanism(s), additionality conditions (particularly relevant for funding biodiversity offsets), risks and a ranking of complexity, effectiveness, sustainability and/or other relevant measures. Aspects such as institutional strengthening, policy alignment, national or regional datasets, structure of the biodiversity protection mechanism(s) and benefit sharing arrangements should be considered in terms of barriers and enablers. It is expected that this analysis will build on published research, key informant interviews and consultant’s experience.
\n\nRecommendations on the mechanism(s) that may be best suited or feasible for conservation and offset objectives shall be provided. This will serve as the basis for each land owning tribe to consider for their PAMP and for the project to consider long term funding of any additional biodiversity offsets identified in Part Two. The report shall also note any policy or institutional barriers that may need attention to facilitate the success of market and non-market financial mechanisms in Solomon Islands.
\n\nA draft report and a jargon-free summary will be prepared and presented in a series of workshops with landowners and stakeholders. The final report will incorporate feedback.
\n\nThe consultant shall prepare the technical methodology for the development of suitable funding models, including:
\n\nThis work should be fully integrated with the broader BMP, TOMS, AOMS and with the other actions under Part One and Protected Area processes in Part Two and the concurrent activities associated with the iTina aquatic offset and protected area processes. There should be alignment with the aspirations of landowners and communities, alignment with quantified biodiversity offset and conservation protection outcomes and alignment of programs and key milestones.
\n\nThe outputs of this task will be inputs into the participatory planning processes in Part Two.
\n\n3.2.4 Sustainable Livelihoods Concepts
\n\nLandowning tribes considering conservation protection through Protected Areas or other means are likely to be foregoing future income from mining, forestry and other extractive enterprises. In land above 400masl the implementation and compliance of legal frameworks prohibiting forestry will be strengthened by MoFR under an MOU signed 01 June 2023. The lure of legal and illegal forestry and mining can be reduced by developing alternative livelihoods (along with sustainable financial mechanisms as per the above task). Landowning tribes are interested in non-extractive, alternative livelihoods such as ecotourism and harvesting of non-timber forest products.
\n\nThe consultant will explore potential options for alternative livelihoods and develop a series of concepts. These shall be based on the consultant’s prior knowledge, key informant interviews, project documentation review, research, case studies from Solomon Islands and internationally, and the aspirations of the land owners gathered through consultations. The consultant will Identify potential support partners (fair trade organizations, tourism networks, NGOs, markets, government departments);
\n\nThe analysis shall include a risk assessment and likelihood of success based on contextual elements such as natural resources, traditions and value systems, market access and demand, skills and experience, capital required, income potential, benefits and risks to biodiversity etc. Risks and benefits for achieving conservation and livelihood outcomes should be explored. Potentially viable concepts shall be presented in non-technical summaries along with a simplified road map for each one. This information will be targeted at landowners and to the stakeholders who can support them. The information will be used as a key input into the Part Three participatory design of PAMP.
\n\n3.2.5 Support to MOFR, MECDM and MMERE
\n\nThe consultant will support the PO to work collaboratively with MOFR and MMERE on a program of work to support their roles and responsibilities under SIG mining and forestry legislation. The consultant is expected to conduct the following:
\n\n3.2.6 Analysis of Biodiversity Offsets Progress and Assignment Hold Point
\n\nThe BMP, TOMS and AOMS assume that land in the Upper Tina Catchment would be required for biodiversity offsets from land clearance and inundation by the Project. The options for aquatic habitat offsets are still being investigated by the Project Office and ADB, including a concurrent ‘like for like’ study in the iTina catchment and a concept to ‘trade up’ offsets by protecting montane forest in the Upper Tina Catchment. The Project Office requires the support of the firm to confirm and implement actions to achieve compliance with the AOMS and TOMS and, as a result, compliance with Performance Standard 6.
\n\nBased on information gathered in the tasks above and further interviews, landowner and stakeholder engagement, site visits, documentation review, secondary biodiversity data analysis[3], the consultant must assess and conclude on the following:
\n\nAt the conclusion of this task the consultant shall prepare an Offsets Analysis Report with the following:
\n\nThe end of this task is a hold point for the consultant’s contract. Based on feedback and approval of the Offsets Analysis Report by the Project Office, at its discretion, will 1) suspend Parts Two and Three; or 2) confirm the updated scope of work for Part Two and / or Part Three and provide authorisation to proceed.
\n\n3.2.7 Plan of Management and M&E Framework
\n\nThe BMP Consultation and Communication Strategy recommended a community-led Plan of Management. This does not duplicate the BMP, TOMS or AOMS, but plans and tracks the actions and outcomes across the catchment (and iTina as necessary). The consultant will determine the final content and structure of the Plan of Management based on the outcome from Task 0 and in partnership with stakeholders, The content expected to include the following:
\n\nThe consultant shall develop and implement a simple, cost-efficient M&E Framework that provides a regular assessment of progress towards the offset and conservation goals. It must be complimentary, and not duplicate, other monitoring and data collection in the catchment. It must take into account indigenous knowledge as well as scientific methods to provide a holistic account of catchment health and values, and progress against targets.
\n\nThe specific tasks are:
\n\nOnce this Plan of Management is approved by the Project Office, the consultant shall be responsible for M&E implementation (see task below).
\n\n3.2.8 M&E Framework Implementation
\n\nBiodiversity Field Work
\n\nThe consultant is required to implement the field work component of the M&E Framework monitoring program. For the purposes of budgeting the consultant shall assume at least two rounds of field work is required to collect qualitative and quantitative data on forest and river habitats and key species, approximately six months apart (to capture at least one dry season and one wet season). The first round will be considered a baseline. The field work will involve working with Project Office staff and people from the landowning tribes contributing indigenous knowledge and provide support for site access and other logistics. Monitoring sites will be selected based on safe access, repeatability. habitat representativeness and ground truthing of land cover mapping and analysis (see below). Biodiversity surveys are expected to be targeted to enable mapping of habitat types, quality of habitat and provide information to enable analysis of change over time compared to the baseline and progress towards the quantitative and qualitative targets and compliance with World Bank Performance Standard 6.
\n\nOther details, such as key wildlife species to monitor, technology, methods etc., will be developed by the consultant.
\n\nLand cover mapping and analysis
\n\nThe consultant shall complete at least two rounds of land cover mapping and data analysis and presentation. The consultant shall organize remote imaging of the land cover for the entire upper catchment land area (upstream of the Tina River Dam) at a resolution and quality that allows analysis and mapping of habitat type and, when replicated over time, can track land cover change. The consultant shall provide a methodology for collecting, analyzing and presenting the data, including any ground truthing required to calibrate the data, the timing/frequency, data specifications and reporting template. The methodology should be cost efficient and replicable for the duration of the PPA period.
\n\nReporting
\n\nThe consultant shall prepare at least two M&E reports during the assignment to reflect the monitoring actions above and any other data gathering and analysis required in the first 6 and 12 months of M&E Framework Implementation. The report shall provide recommendations (if any) for the updates to the Plan of Management, M&E Framework and offset strategies and actions as a result of data analysis.
\n\nTerms of Reference
\n\nFollowing the completion of this Task the consultant shall prepare a Terms of Reference for the Project Office to engage a third party for ongoing data collection, analysis and reporting for the M&E Framework.
\n\n3.3 Part Two - Upper Tina Catchment Montane Forest Offset Actions
\n\n3.3.1 Upper Tina Catchment Montane Forest Offset Actions
\n\nAs an output in Task 0, the consultant will be required to prepare a detailed scope of work and budget to implement the ‘trading up’ offset actions to protect montane forest. Actions must be additional to those in Part One and Part Three of this assignment and any concurrent assignment in the iTina or Core Land for the purposes of achieving compliance with the AOMS and TOMS.
\n\nFor the purposes of the consultant’s proposal, a nominal value of $US80,000 will be assigned to this Task. It is possible that after approving the Offsets Analysis Report, the Project Office will conclude that this Task is not necessary.
\n\n\n\n
3.4 Part Three - Protected Areas Declaration with Landowning Tribes
\n\nThe Firm is responsible for supporting the Project Office to engage with land owners and prepare suitable supporting information for applications to MECCDMM for declaration of Protected Areas in accordance with the Protected Areas Act 2010 and the twelve step process in the Toolkit. Many of the 12 landowning tribes in the Upper Tina Catchment have already shown an interest in Protected Areas for their land; all are at various stages of readiness and willingness. Other landowning tribes in the iTina are currently working with a consulting firm to develop Protected Areas. While broad awareness raising and engagement will continue with all interested landowning tribes, for the purposes of this assignment the firm shall assume that they will facilitate at least four[4] landowning tribes through the full Protected Area Declaration process and the handover process by the end of the assignment.
\n\nThe following is the proposed scope of work based on the twelve steps in the Protected Area Toolkit[5] (Appendix B). The scope of work will be reconfirmed at the end of Task 0.
\n\nThe work plan prepared under Task 0 in Part One (and updated quarterly) will include the roles and responsibilities of the Project Office staff for each of the tasks.
\n\n3.4.1 Stakeholder Engagement & Institutional Setup
\n\n3.4.2 Customary Boundary Consultation and Mapping
\n\nFor at least four land owning tribes:
\n\n3.4.3 Biodiversity, Resource Use and Cultural Assessments
\n\nFor at least four Protected Area Management Plan processes:
\n\n3.4.4 Projected Area Management Planning
\n\nFor at least four Protected Area Management Plans:
\n\n3.4.5 Legal Declaration & Submission
\n\nFor at least four Protected Area Applications:
\n\n3.4.6 Capacity Building & Ranger Support
\n\nFor at least four Protected Areas:
\n\n3.4.7 Transition to Long-Term Governance
\n\nFor at least four Protected Areas:
\n\n4 List of Outputs and Schedule
\n\nThe initial contract period will be 23 months (until February 2028. There is a hold point at Month 9, at the end of Part One Task 6 (3.2.6 section of this ToR). Following this hold point the Project Office will provide instruction to the client to proceed based on the updated work plan or not to proceed with Part Two and / or some aspects of Part Three.
\n\nThe consultant will work collegially and in an integrated manner with the Project Office. In its role, the consultant will provide timely expertise and advice to the Project Office relating to any aspect of the assignment as required. In relation to the tasks above, the consultant is expected to:
\n\nIt is anticipated that the team members will conduct regular visits to Honiara including the Project Office and the at the Upper Tina Catchment area per 23-month period, aligned with key milestones and tasks such as stakeholder consultations, boundary demarcation, biodiversity surveys, and Protected Area application reviews. The consultant shall articulate their program of in-country and home office work for key personnel in their proposal and in their work plan during the assignment.
\n\n\n\n
5 Schedule of outputs
\n\n| \n\t\t\t Part \n\t\t\t | \n\t\t\t\n\t\t\t # \n\t\t\t | \n\t\t\t\n\t\t\t Activity \n\t\t\t | \n\t\t\t\n\t\t\t Notes \n\t\t\t | \n\t\t\t\n\t\t\t Timeline \n\n\t\t\t(Months from Contract Signing) \n\t\t\t | \n\t\t\t\n\t\t\t Expected Outputs \n\t\t\t | \n\t\t
| \n\t\t\t Part 1 \n\n\t\t\tPreparatory Analysis \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Inception, Planning and Mobilization \n\t\t\t | \n\t\t\t\n\t\t\t Contract Finalization, Initial Meetings, Site Visit and Stakeholder meetings. \n\n\t\t\tStakeholder Mapping & Risk Assessment, Identification of tribal groups, legacy claims, and coordination risks. \n\n\t\t\tIncludes briefings with Project Office, MECDM, and review of BMP, AOMS, Protected Area Toolkit. \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Stakeholder Engagement Support \n\t\t\t | \n\t\t\t\n\t\t\t Implementation of the BMP consultation and communication strategy, \n\n\t\t\tTechnical and capacity building support. \n\t\t\t | \n\t\t\t\n\t\t\t Various from month 4 - 23 \n\t\t\t | \n\t\t\t\n\t\t\t Various as agreed in the work plan and quarterly updates: \n\n\t\t\t- Workshop Materials (PPTs, Handouts) Communication materials, posts \n\t\t\t | \n\t\t|
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Financial Mechanisms Analysis \n\t\t\t | \n\t\t\t\n\t\t\t consultant’s experience, key informant interviews and literature review of relevant case studies and research and discussions with investment funds and institutions, voluntary markets, credit issuers, NGOs and other potential sources of finance and support \n\t\t\t | \n\t\t\t\n\t\t\t 7 Draft \n\n\t\t\t8 Final \n\t\t\t | \n\t\t\t\n\t\t\t Draft and Final Financial Mechanisms Report \n\t\t\t | \n\t\t|
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Sustainable Livelihoods Concepts \n\t\t\t | \n\t\t\t\n\t\t\t Consultant’s prior knowledge, key informant interviews, project documentation review, research, case studies from Solomon Islands, Pacific Islands and further afield, and the aspirations of the land owners gathered through consultations \n\t\t\t | \n\t\t\t\n\t\t\t 7 Draft \n\n\t\t\t8 Final \n\t\t\t | \n\t\t\t\n\t\t\t Draft and Final Sustainable Livelihoods Concepts \n\t\t\t | \n\t\t|
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Support to MOFR and MMERE \n\t\t\t | \n\t\t\t\n\t\t\t Capacity needs assessment and capacity building activities. \n\t\t\t | \n\t\t\t\n\t\t\t 8 Draft \n\n\t\t\t9 Final \n\t\t\t | \n\t\t\t\n\t\t\t Draft and Final Capacity Building Plan \n\t\t\t | \n\t\t|
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Analysis of Biodiversity Offsets Progress and Relevance of Upper Tina Catchment \n\t\t\t | \n\t\t\t\n\t\t\t Interviews, site visits, documentation review, data gathering and analysis. \n\n\t\t\tBiodiversity offset targets and additional actions required to achieve targets. \n\n\t\t\tDetailed work plan and budget allocation for Part 2 and remainder of Part 3. \n\t\t\t | \n\t\t\t\n\t\t\t 8 Draft \n\n\t\t\t9 Final \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Draft and Final Biodiversity Analysis Report \n\n\t\t\tDetailed Work Plan \n\t\t\t | \n\t\t|
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Plan of Management and M&E Framework \n\t\t\t | \n\t\t\t\n\t\t\t Prepare and consult with stakeholders, align M&E Framework with Project \n\t\t\t | \n\t\t\t\n\t\t\t 10 Draft \n\n\t\t\t10 Final \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Draft and Final Plan of Management Report \n\t\t\t | \n\t\t|
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t M&E Framework Implementation \n\t\t\t | \n\t\t\t\n\t\t\t Biodiversity field work. \n\n\t\t\tRemote sensing data collected, analyzed and presented in GIS and tabular form, noting the results of key indicators and noting any changes. \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\n\t\t\t22 \n\n\t\t\t\n\n\t\t\t 22 \n\t\t\t | \n\t\t\t\n\t\t\t 2 x Land Cover Maps and Monitoring Data Analysis Reports. \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t TOR for ongoing mapping and analysis. \n\t\t\t | \n\t\t|
| \n\t\t\t Part 2 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Upper Tina Catchment Montane Forest Offset Actions \n\t\t\t | \n\t\t\t\n\t\t\t TBC based on outputs from Task No. 6 above. \n\t\t\t | \n\t\t\t\n\t\t\t TBC \n\t\t\t | \n\t\t\t\n\t\t\t TBC \n\t\t\t | \n\t\t
| \n\t\t\t Part 3 Protected Areas Declaration \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Community Engagement \n\t\t\t | \n\t\t\t\n\t\t\t Awareness Workshops with at least 12 Tribes \n\n\t\t\tDetailed engagement and participatory planning with up to four tribes \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Various 5-9 \n\n\t\t\t10 - 23 \n\t\t\t | \n\t\t\t\n\t\t\t Prior to Hold Point: Various as agreed in Inception Report. \n\n\t\t\tFollowing Hold Point: Various as agreed in Biodiversity Analysis Report and Updated Work Plan. \n\n\t\t\t\n\n\t\t\t Mapping, meeting records, design outputs \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Customary Boundary Mapping \n\t\t\t | \n\t\t\t\n\t\t\t Participatory Mapping & GPS Ground-Truthing. \n\n\t\t\tGround truthing of customary land boundaries and resolve overlaps; GIS Maps \n\t\t\t | \n\t\t\t\n\t\t\t –5-9 \n\n\t\t\t\n\n\t\t\t 10-21 \n\t\t\t | \n\t\t\t\n\t\t\t Prior to Hold Point: As agreed in Inception Report. \n\n\t\t\tFollowing Hold Point: As agreed in Biodiversity Analysis Report and Updated Work Plan. \n\n\t\t\t\n\n\t\t\t GIS Shapefiles and Maps of Tribal Boundaries -Verified mapping sheets per tribe \n\t\t\t | \n\t\t|
| \n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t Biodiversity, Resource Use and Cultural Assessments \n\t\t\t | \n\t\t\t\n\t\t\t Field surveys \n\n\t\t\tIntegration of indigenous knowledge \n\t\t\t | \n\t\t\t\n\t\t\t 10 - 16 \n\t\t\t | \n\t\t\t\n\t\t\t - Survey Methodology and Protocols \n\n\t\t\tIndigenous knowledge methodologies Interview reports | \n\t\t|
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Protected Area Management Planning \n\t\t\t | \n\t\t\t\n\t\t\t Includes zones, rules, monitoring plan per tribe, aligned with Protected Area Toolkit 2012. \n\n\t\t\tIncludes budgets, financial mechanisms, alternative livelihoods and safeguards. \n\n\t\t\tValidation with each PAMC and community endorsement along with preparation for MECDM application \n\n\t\t\t- Validation Workshop Reports - Tribal Approval Letters \n\t\t\t | \n\t\t\t\n\t\t\t 10 - 20 \n\t\t\t | \n\t\t\t\n\t\t\t Concept, Draft and Final Protected Area Management Plans (at least 4) \n\n\t\t\t- Draft PAMPs (Management Goals, Zoning, SOPs) \n\n\t\t\t- Preliminary Budgeting for Protected Area Implementation \n\n\t\t\t- Monitoring Plan Template \n\t\t\t | \n\t\t|
| \n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t Legal Declaration and Submission \n\t\t\t | \n\t\t\t\n\t\t\t Submit per tribe in phased manner according to Per Protected Area Toolkit 2012 submission process \n\n\t\t\tSupport MECDM Review & Public Notification \n\n\t\t\tFacilitate MECDM Verification Site Visits \n\n\t\t\tReceive Protected Area Declarations \n\n\t\t\tFor at least four tribes. \n\t\t\t | \n\t\t\t\n\t\t\t –18-21 \n\t\t\t | \n\t\t\t\n\t\t\t Protected Area Application Dossiers \n\n\t\t\t- Formal Application Packages per Tribe (per Protected Area Toolkit 2012) -- Draft and Published Public Notices \n\n\t\t\t- Public Comment and GRM Logs \n\t\t\t | \n\t\t|
| \n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t Capacity Building and Ranger Support \n\t\t\t | \n\t\t\t\n\t\t\t Training in ecological monitoring, SOPs, compliance, enforcement, conflict management. \n\t\t\t | \n\t\t\t\n\t\t\t 20-23 \n\t\t\t | \n\t\t\t\n\t\t\t Capacity building plans \n\n\t\t\t- Training Materials and Modules - Ranger SOPs and Code of Conduct \n\t\t\t | \n\t\t|
| \n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t Transition to Longer Term Governance \n\t\t\t | \n\t\t\t\n\t\t\t Support to Seconded Officer from MECDM \n\t\t\t | \n\t\t\t\n\t\t\t 21-23 \n\t\t\t | \n\t\t\t\n\t\t\t Hand over packages+ \n\n\t\t\t- Knowledge Transfer Log - Capacity Assessment of MECDM Officers and capacity building plan \n\t\t\t | \n\t\t|
| \n\t\t\t Project Management \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Project Management and Reporting \n\t\t\t | \n\t\t\t\n\t\t\t Quarterly Progress Reports summarizing field activities, tribal engagement outcomes, mapping and documentation status, lessons learned and updated work plans and programmes for the next six months. Any variations to level of effort and adjustment of budget between tasks will presented for Project Office approval at this time. Work plans may be varied within the overall budget envelope of each Part. \n\t\t\t | \n\t\t\t\n\t\t\t Quarterly \n\t\t\t | \n\t\t\t\n\t\t\t Quarterly Progress Reports \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Mid term reporting evaluating progress to date compared to original work plan and budget. Identification of risks to completion and key changes to work plan and allocation of budget to complete the assignment, for approval by Project Office. Work plans may be varied within the overall budget envelope of each Part \n\t\t\t | \n\t\t\t\n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Mid Term Report \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Final reporting including collation of key information for handover to Project Office and government \n\t\t\t | \n\t\t\t\n\t\t\t 23 \n\t\t\t | \n\t\t\t\n\t\t\t Final Completion Report \n\n\t\t\t- Final Technical Report (Results vs Objectives) \n\n\t\t\t Handover package \n\n\t\t\tIncludes GIS, data, legal files, SOPs \n\n\t\t\tPackage (Protected Area Files, Maps, Data) - Tribal Engagement Logbook | \n\t\t
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
6 Indicative Phases of Work
\n\n| \n\t\t\t Month \n\n\t\t\tTask \n\t\t\t | \n\t\t\t\n\t\t\t 01 \n\t\t\t | \n\t\t\t\n\t\t\t 02 \n\t\t\t | \n\t\t\t\n\t\t\t 03 \n\t\t\t | \n\t\t\t\n\t\t\t 04 \n\t\t\t | \n\t\t\t\n\t\t\t 05 \n\t\t\t | \n\t\t\t\n\t\t\t 06 \n\t\t\t | \n\t\t\t\n\t\t\t 07 \n\t\t\t | \n\t\t\t\n\t\t\t 08 \n\t\t\t | \n\t\t\t\n\t\t\t 09 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t 19 \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t 21 \n\t\t\t | \n\t\t\t\n\t\t\t 22 \n\t\t\t | \n\t\t\t\n\t\t\t 23 \n\t\t\t | \n\t\t
| \n\t\t\t Part 1 1) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Part 1 2) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Part 1 3) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Part 1 4) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Part 1 5) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Part 1 6) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Part 1 7) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Part 1 8) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Part 2 9) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Part 2 10) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Part 2 11) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Part 2 12) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Part 2 13) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Part 2 14) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Part 2 15) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Part 3 16) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Key:
\n\n| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Hold point at the end of Task 0, Month 9 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Scope to be confirmed by the Project Office after the hold point \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
The Firm shall submit to the Project Office, the expected outputs listed in the table on the dates as agreed in the Work Plan. Key deliverables will be reviewed by the Project Office and financial partners and feedback will be incorporated into the final versions.
\n\nThe firm shall submit invoices as agreed in the contract, accompanied by utilization reports. firm shall submit a final report consisting of a narrative report and financial report (“Final Report”) within 30 days following the completion of the Services. The Final Report must be sufficiently detailed to allow certification of deliverables and of expenditures. The financial report shall be signed and certified as to its correctness by a duly designated representative of the PAD Firm (e.g. executive officer, chief financial officer, chief accountant or similar).
\n\nThe Firm shall keep accurate financial records and maintain supporting documentation showing the utilization of inputs and funds under this Agreement and any other documentation related to the Services for a period of five years following termination or expiry of the Agreement, during which period Project Office, or a person designated by Project Office, or the relevant auditing authority (e.g. national audit office) shall have the right, at any time, to conduct reviews and/or audits relating to any aspect of this Agreement. The Firm shall provide its full and timely cooperation with any such review or audit. Full and timely cooperation shall include, but not be limited to, making available employees or agents and granting to Project Office or other designated person or relevant authority, access at reasonable times and conditions to the Firm’s premises or other sites where documentation related to this Agreement is kept or activities related to this Agreement are carried out.
\n\n7. Consultant Firm Experience and Qualifications (included in REOI)
\n\nThe firm must be a legally registered entity or consortium with a proven track record in implementing protected area programs, biodiversity conservation initiatives, or natural resource management projects in community and customary land contexts. It is expected that the entity / consortium will bring local (Solomon Islands) expertise in community conservation management, biodiversity, policy, law and community engagement and bring international expertise in financial mechanisms, biodiversity offset planning and management, conservation M&E and participatory methods for community-led conservation and livelihood development. Local expertise will be essential for much of the field work and community engagement support to the PO and landowning tribes.
\n\nThe firm should demonstrate at least seven (7) years of relevant experience, including the successful execution of assignments involving participatory land mapping, tribal governance strengthening, and the development of Protected Area management plans. Familiarity with both national legal frameworks and international safeguard standards—such as the International Finance Corporation (IFC) Performance Standards, World Bank Environmental and Social Performance Standards, and ADB’s Safeguard Policy Statement or similar—is required.
\n\nThe consulting firm / consortium must have experience in coordinating multi-stakeholder consultation processes, particularly with indigenous and customary landowners, government agencies, and conservation NGOs for natural resource management, sustainable forestry and / or conservation purposes. Experience working in Melanesian countries and Solomon Islands, is necessary for the local positions and strongly preferred for the international positions. However, comparable expertise and experience in similar ecological and cultural environments will also be considered. The firm should demonstrate capacity to manage field-based logistics, culturally sensitive engagement, and potential risks related to land tenure and boundary disputes.
\n\n7.1 Key Experts
\n\nKey Experts and expected inputs (firm to provide these details). The maximum person months is (55) in any combination of Key Experts as shown in SECTION 7, Terms of Reference Part 7.1.1 and it is up to the consulting firm to consider appropriate deployment scenarios to ensure timely submission of the contract deliverables. The Consultant to determine best number of months and split between Home Office and in-country Work.
\n\nAll key team members must be fluent in English, with demonstrated ability to clearly communicate technical content to diverse audiences, including customary landowners and tribal representatives.
\n\n\n\n
7.1.1 Key Personnel Qualifications and Expertise:
\n\nLevel of effort: six (6) working-months (home office and project-based)
\n\nLevel of effort: six (6) working-months in country.
\n\nLevel of effort: three (3) working months (home office with 1-2 in-country visits)
\n\nLevel of effort: six (6) working-months (home office and project-based)
\n\nLevel of effort: four (4) working-months (home office and project-based)
\n\nLevel of effort: six (6) working-months (home office and project-based)
\n\nLevel of effort: three (3) working-months (home office and project-based)
\n\nLevel of effort: three (3) working-months (home office and project-based)
\n\nAll key team members must be fluent in English, with demonstrated ability to clearly communicate technical content to diverse audiences, including customary landowners and tribal representatives. Working knowledge of Solomon Islands Pidjin or experience working through Pidjin-speaking facilitators will be considered an asset. Key team members’ CVs will be evaluated in the proposal.
\n\n7.2 Non-Key Experts
\n\nOther non-key personnel are at the discretion of the firm and may include local personnel to assist with engagement and biodiversity field work, expertise in cultural heritage, financial instruments, grant fund applications, carbon credits, monitoring reporting and verification programs, M&E programs, remote sensing, forest-based livelihoods, tourism etc. Additional desirable expertise include previous experience supporting biodiversity offset implementation and Protected Area application processes in the Solomon Islands and demonstrated understanding of donor-funded project requirements related to biodiversity offsets, ecosystem services, or long-term conservation financing. Experience with community-based natural resource governance and mechanisms for co-management between state and customary institutions is essential. CVs of Non-key experts will not be considered in the evaluation process .
\n\nResources and Further Information
\n\nProject website: https://tina-hydro.com/
\n\nProject Environmental and Social Management Plans, including the Biodiversity Management Plan (which contains the Terrestrial and Aquatic Offset Management Strategies): https://tina-hydro.com/project-esmps/
\n\n\n\n
\n\n
Appendix-Maps
\n\n\n\n
Habitat Typology Maps for Project Area and Tina River Catchment.
\n\n\n\n
Terrestrial Habitat Categorisation Maps for Project Area and Tina River Catchment (World Bank / IFC definitions of Modified, Natural and Critical Habitat)
\n\n\n\n
Aquatic Habitat Categorisation Maps for Project Area and Tina River Catchment (World Bank / IFC definitions of Modified, Natural and Critical Habitat)
\n\n\n\n
Map of Upper Tina River Catchment
\n\n\n\n
Summary of the steps to prepare an application:
\n\n\n\n
\n\n
\n\n
\n\n
[2] Alternative income from non-extractive enterprises for land owning units to deter the lure of mining and legal or illegal forestry and / or to fund conservation activities.
\n\n[3] Detailed quantitative biodiversity field work is not anticipated at this time but observational visits will be necessary by biodiversity specialists. The consultant will review biodiversity data collected by the Project, FAO and other studies.
\n\n[4] The Project Office have a goal to achieve more than four, but the consultant is expected to provide support to at least four under this assignment.
\n\n[5] https://library.sprep.org/sites/default/files/protected-areas-toolkit.pdf
\n\n[6] For the purposes of this assignment the consultant shall assume consultations will continue with up to six tribes (those identified as most willing/ready).
\n\n[7] Formalized ranger training and certification is provided by the Solomon Islands Ranger Association, but depending on the capacity of the association and the needs of the specific PAMP, the consultant will provide on-the-ground support to the rangers to supplement or gap-fill any required upskilling or knowledge transfer.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
"},{"id":"OP00328450","notice_type":"Invitation for Bids","noticedate":"13-Dec-2024","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2024-12-13T00:00:00Z","submission_deadline_time":"04:00","project_ctry_name":"World","project_id":"P170861","project_name":"Phase 2 for DGM Program and Global Learning and Knowledge Exchange Project","bid_reference_no":"12-NCS3.1","bid_description":"Interpretation Services Nepal Exchange","procurement_group":"NC","procurement_method_code":"RFQ","procurement_method_name":"Request for Quotations","contact_address":"2011 Crystal Drive, Suite 500\nArlington, VA 22202\nPhone: 1.703.341.2400","contact_ctry_name":"United States","contact_email":"jcerda@conservation.org","contact_name":"Johnson Cerda","contact_organization":"Conservation International Foundation","contact_phone_no":"703.341.2400","contact_web_url":"http://www.conservation.org/","submission_date":"2024-12-13T00:00:00Z","notice_text":"
REQUEST FOR QUOTATION
\nTo: Suppliers of Simultaneous Interpretation Services and Equipment
\nFrom: Conservation International – Dedicated Grant Mechanism for Indigenous Peoples and Local Communities (DGM) Global Executing Agency
\nDate: March 26, 2024
\nSubject: Request for Quotation – RFQ#: 039
\nDear Offerors:
\nConservation International – DGM Global Executing Agency is implementing the DGM Global Steering Committee Meeting in Kathmandu, Nepal.
\nWithin this context, CI - DGM is procuring Simultaneous Interpretation Services and Equipment for 4 days for the dates of April 23-26, 2024 in Kathmandu, Nepal. CI- DGM invites all eligible suppliers to provide your best offer for this solicitation by the due date stated in part II. (Please include all cost related, terms of warranty, post services in your price quotation)
\nI.
\nType of Contract
\nThe anticipated type of award resulting from this RFQ is a Service Agreement. The chosen vendor will agree to comply with all terms.
\nII.
\nSubmission of Quotations
\nAll quotations are due on Wednesday, April 10, 2024 by no later than 4:00 PM Eastern Standard Time. Quotations should be sent by email, in PDF format, to dgm-global@conservation.org with the subject line “RFQ#039: Simultaneous Interpretation Services and Equipment”. Validity of bid: 15 days from the submission deadline.
\nQuotations submitted after the deadline will be considered “late” and will be disqualified from further evaluation process.
\nAll proposals must be submitted in one volume, consisting of:
\nItemized Quote for Interpretation Services and Equipment; quote must include:
\no
\nUnit cost per day for each item of equipment, interpreter, and technician
\no
\nper diem for interpreters and technician; do not include lunch for meeting days
\no
\nestimate cost for travel and accommodations during travel to location (only if applicable)
\no
\nQuote must be signed and dated
\nProvide individual overtime rate per interpreter (separate to itemized and quote with total cost)
\nProvide cost per unit and maximum number of headsets, transmitters, receivers, and push to talk microphones you can provide (separate to itemized and quote with total cost)
\nCV or Resume for each individual interpreter
\nInclusion of flexible cancellation and reimbursement policy
\nAdditional supporting information to demonstrate the required and/or preferred skills and experience outlined below, if any.
\nPlease follow the format of the itemized quote based on the example below: No Description Maximum Number of Units Available Quantity Needed Days Cost/Unit Total Cost (USD)
\n1
\nEquipment Transportation
\nn/a
\nn/a
\nn/a
\n2
\nHeadsets and receivers for participants
\n30
\n4
\n3
\nMax # and unit rate for Push-to-talk Microphones (not including interpreters)
\n15
\n4
\n4
\nHeadsets, Transmitters, and with Push-to-talk microphones for interpreters
\n8
\n4
\n5
\nWireless handheld microphones
\n3
\n4
\n6
\nBooths
\n5
\n4
\n7
\nSound System, Simultaneous System/Interpreter Console, Mixer, Speakers
\n1
\n4
\n8
\nPrimary support technician
\nn/a
\n1
\n4
\n9
\nInterpreter Portuguese <> English
\n2
\n4
\n10
\nInterpreter Nepali <> English
\n2
\n4
\n11
\nInterpreter French <> English
\n2
\n4
\n12
\nInterpreter Spanish <> English
\n2
\n4
\n13
\nAirfare and Transportation (if applicable)
\n14
\nAccommodations (during travel days, if applicable)
\n15
\nPer-diem (Meals during travel days and dinner during work days)
\n8
\nn/a
\n16
\nTaxes and Fees (if applicable)
\nTotal
\nIII.
\nQuestions
\nTechnical inquiries and/or requests for clarification to this RFQ must be made in writing via e-mail to: dgm-global@conservation.org no later than April 1, 2024. All relevant questions received and responses made may be forwarded by CI – DGM to all participating bidders.
\nIV.
\nSpecifications of Interpretation Services
\nCI- DGM would like to hire services similar or equivalent to what is described below:
\nProfessionalism:
\nEstablished company with experience providing interpretation and equipment services
\nAbility to procure interpreters through your company that meet the criteria of required skills and experience for interpreters described in the Terms of Reference provided
\nAbility to be flexible and provide all the necessary equipment and services for the effective and smooth facilitation of interpretation during conference/classroom style workshops
\nAbility to coordinate travel and accommodations for interpreters and technicians if needed
\nAbility to respond quickly to emails and inquiries and remain accessible to the project coordinator (confirm receipt and answer simple questions within one day)
\nAbility to provide all interpretation services and equipment for all stages of the event is strongly preferred but not required
\nService providers based in Nepal are strongly preferred but not required
\nAbility to submit offer as indicated in Section II of this Request for Quotation
\nSimultaneous Interpretation Equipment:
\nAbility to provide equipment require as indicated in Section II of this Request for Quotation
\nAbility to accommodate up to 30 participants (30 portable headsets, receivers, Push-to-talk microphones, and wireless microphones)
\nThe technician is expected to be available and fully capable of transporting, packing, and managing all equipment provided
\nAbility to provide virtual interpretation services (if needed) in conference room.
\nInterpreters:
\nFluency in English
\n2 Spanish <> English Simultaneous Interpreters
\n2 Nepali <> English Simultaneous Interpreters
\n2 French <> English Simultaneous Interpreters
\n2 Portuguese <> English Simultaneous Interpreters
\nAccess to and experience with providing interpretation services at related conferences, events, forums, meetings, or remote field visits and projects
\nAbility to work well under pressure, prioritize, and deliver quality results
\nAt least three years of experience interpreting between English and their respective language pair (French/Portuguese/Spanish/Nepali)
\nAccess to and experience with providing interpretation services at related conferences, events, forums, meetings, or field visits and projects
\nAbility to work well under pressure, prioritize, and deliver quality results
\n3 to 5 years of interpretation experience working with international nonprofit organizations and/or international agencies preferred but not required
\nExperience with working on topics such as Agriculture, Environment, Forestry, Human Rights, and, or Indigenous Peoples and Local Communities is strongly preferred but not required
\nSelected service providers will be available and fully capable of interpreting in the language pair for which they have applied. They are responsible for reviewing and studying related documents and content related to the event prior to starting their services. CI will provide related documents and content well in advance of the event start date
\nInterpreters based in Nepal are strongly preferred
\nV.
\nPrice for Interpretation Services
\nPrice must be quoted in USD with taxes/duty shown separately. CI reserves the right to determine upon seeing the bids which components of pricing should be used as the basis of comparison between quotations.
\nVI.
\nEvaluation of Quotations
\nCI- DGM will evaluate each quotation on the merit of price and technical specification (Best Value Determination) and evaluation scoring will be considered.
\nPoints Criteria 100 points maximum:
\nWeight
\nScoring Criteria
\n35%
\nCost of Services
\n35%
\nService Availability & Professionalism
\n30%
\nExperience & Qualifications
\nVII.
\nReserve the Right
\nCI-DGM reserves the right to issue an award with no further discussion, or to modify the award type. Issuance of this RFQ in no way obligates CI to award a purchase order, nor does it commit CI to pay any costs incurred by the Offeror in preparing and submitting the quotation. CI reserves the right to enter negotiations about price and terms as required.
\nVIII.
\nCode of Ethics. All Offerors are expected to exercise the highest standards of conduct in preparing, submitting and if selected, eventually carrying out the specified work in accordance with CI’s Code of Ethics. Conservation International’s reputation derives from our commitment to our values: Integrity, Respect, Courage, Optimism, Passion and Teamwork. CI’s Code of Ethics (the “Code”) provides guidance to CI employees, service providers, experts, interns, and volunteers in living CI’s core values, and outlines minimum standards for ethical conduct which all parties must adhere to. Any violation of the Code of Ethics, as well as concerns regarding the integrity of the procurement process and documents should be reported to CI via its Ethics Hotline at www.ci.ethicspoint.com.
\nAnnex 1
\nTerms of Reference
\nSimultaneous Interpretation Services and Equipment –DGM Global Steering Committee Meeting in Kathmandu - Nepal
\nDear Sir or Madam,
\nGeneral Background: The Dedicated Grant Mechanism for Indigenous Peoples and Local Communities (DGM) is a special initiative of the Forest Investment Program which supports the full and effective participation of indigenous peoples and local communities (IPLCs) in climate action and sustainable forestry under their own leadership and according to their own priorities. Conservation International (CI) is responsible for carrying out the Global Learning and Knowledge Exchange project (DGM Global), which builds connections between DGM country projects and extends the benefits of the DGM to indigenous peoples and local communities around the world.
\nProject Objective: As the Global Executing Agency (GEA) of the DGM, Conservation International frequently facilitates meetings and exchanges with the attendance of participants hailing from various countries and therefore speaking in different native languages that must be interpreted to facilitate discussion at said events. Though the project mainly operates in English the exchanges regularly operate with different languages at once, including Spanish, French, Nepali, and Portuguese.
\nTo effectively facilitate learning and knowledge exchange, training, and general communication amongst participants and staff at events, a reliable portable simultaneous interpretation team and equipment system is essential. Conservation International is seeking firms that can provide simultaneous
\ninterpretation services and equipment for English <> French, English <> Spanish, English <> Portuguese, and English <> Nepali to provide their services for 4 days, tentatively for the dates of April 23-26, 2024 in Kathmandu, Nepal. A technician must be provided by the service provider to monitor proper equipment functionality. The service provider should be able to provide all the necessary simultaneous interpretation equipment to facilitate classroom/conference style simultaneous interpretation for up to 30 participants. Only service providers that is able to fulfill all stated requirements will be considered.
\nCI is seeking conference and portable simultaneous interpretation equipment and a reliable simultaneous interpretation team of 2 interpreters for each of these language pairs (8 interpreters total, 2 English <> Spanish, 2 English <> French, 2 English <> Portuguese, 2 English <> Nepali) and 1 technician that is willing and able to travel to the event location. Local service providers who are located nearby are strongly preferred.
\nPlease provide a detailed quote with the itemized costs for equipment (unit cost per individual equipment item), technician services rate per day, individual interpreter rate per day, and, if applicable, the cost of travel and hotel in Kathmandu, Nepal. Please include the unit cost per individual service and, or item in your itemized quote. Lunch will be provided during conference days. Please also provide the CV’s of each individual interpreter. Any additional references are welcome. Please review the Request for Quotation document thoroughly for details and instructions on submissions.
\nEstimated Budget: This contract will cover all relevant costs related to services provided at the event in Kathmandu, Nepal, including travel expenses, accommodations, meals, equipment, and interpretation services. Contracts for such events can fluctuate based on the location of the event, services rendered, and flexibility of the service provider. Prices can be negotiated based on the services provided.
\nEstimated Timeline: The selected service provider would be expected to work with CI for 3 days for the dates of April 24-26, 2024 in Kathmandu, Nepal. This does not include the duration of travel to and from the event location, which must also be accounted for in the timeline and availability of the service provider if they are traveling from outside of Nepal.
\nSchedule
\nConference Simultaneous Interpretation Services
\nApril 23
\nInterpretation Equipment arrives at hotel; Interpretation company will set-up equipment in reserved conference space.
\nApril 23
\nBudget Subcommittee meeting 2h
\nApril 24
\nGSC Meeting Day 1
\nLocation of Task/Applicable Trips: This work will be conducted in Kathmandu, Nepal for the dates of April 23-26, 2024. Physical presence of interpreters is required.
\nSpecifications of Interpretation Services
\nCI- DGM would like to hire services similar or equivalent to what is described below:
\nProfessionalism:
\nEstablished company with experience providing interpretation and equipment services
\nAbility to procure interpreters through your company that meet the criteria of required skills and experience for interpreters described in the Terms of Reference provided
\nAbility to be flexible and provide all the necessary equipment and services for the effective and smooth facilitation of interpretation during conference/classroom style workshops
\nAbility to coordinate travel and accommodations for interpreters and technicians if needed
\nAbility to respond quickly to emails and inquiries and remain accessible to the project coordinator (confirm receipt and answer simple questions within one day)
\nAbility to provide all interpretation services and equipment for all stages of the event is strongly preferred but not required
\nService providers based in Nepal are strongly preferred but not required
\nAbility to submit offer as indicated in Section II of this Request for Quotation
\nSimultaneous Interpretation Equipment:
\nAbility to provide equipment require as indicated in Section II of this Request for Quotation
\nAbility to accommodate up to 30 participants (30 portable headsets, receivers, Push-to-talk microphones, and wireless microphones)
\nThe technician is expected to be available and fully capable of transporting, packing, and managing all equipment provided
\nInterpreters:
\nFluency in English
\n2 English <> Spanish Simultaneous Interpreters
\n2 English <> Nepali Simultaneous Interpreters
\n2 English <> French Simultaneous Interpreters
\n2 English <> Portuguese Simultaneous Interpreters
\nAccess to and experience with providing interpretation services at related conferences, events, forums, meetings, or remote field visits and projects
\nAbility to work well under pressure, prioritize, and deliver quality results
\nAt least three years of experience interpreting between English and their respective language pair (French/Portuguese/Spanish/Nepali)
\nApril 25
\nGSC Meeting Day 2
\nApril 26
\nGSC Meeting Day 3
\nConference Equipment breakdown and removal.
\nAccess to and experience with providing interpretation services at related conferences, events, forums, meetings, or field visits and projects
\nAbility to work well under pressure, prioritize, and deliver quality results
\n3 to 5 years of interpretation experience working with international nonprofit organizations and/or international agencies preferred but not required
\nExperience with working on topics such as Agriculture, Environment, Forestry, Human Rights, and, or Indigenous Peoples and Local Communities is strongly preferred but not required
\nSelected service providers will be available and fully capable of interpreting in the language pair for which they have applied. They are responsible for reviewing and studying related documents and content related to the event prior to starting their services. CI will provide related documents and content well in advance of the event start date
\nInterpreters based in Kathmandu, Nepal are strongly preferred
\nEvaluation and Selection Criteria: As soon as possible after the submission deadline, all submissions will be reviewed by a procurement committee, which will evaluate each submission by the following criteria:
\nCriteria Weight
\nCost of Service 35%
\nService Availability & Professionalism 35%
\nExperience & Qualifications 30%
\nIf a service provider can provide all required equipment and interpretation services, then one services provider will be selected. CI may also choose to go with a service provider that can provide equipment and technical services, and then individually select one service provider for each language pair (English-French, English-Nepali, English-Spanish, and English-Portuguese).
\nOnce evaluated, all potential service providers will be informed promptly as to whether they were selected for this work or not. The selected service provider will be asked to provide relevant tax documentation, bank information, a form before contracting.
\nKey Tasks: Selected service providers will be responsible for providing all the necessary equipment, technical expertise, and/or interpretation services for the project taking place in Kathmandu, Nepal. The following schedule is tentative:
\nDeliverables/Estimated Outputs: Selected service providers will be responsible for the following deliverables:
\nEmail responses (confirming receipt & answering simple questions): within one day
\nEquipment and technical services: all necessary equipment for proper facilitation of interpretation will be provided by the selected service provider. The technician is expected to be available and fully capable of transporting, installing, setting up, packing, and managing the equipment provided.
\nInterpreters: Selected service providers will be available and fully capable of interpreting in the language pair for which they have applied. They are responsible for reviewing and studying related documents and content related to the event prior to starting their services. CI will provide related documents and content well in advance of the event start date.
\nTravel: Selected service providers are expected to arrange their own travel and hotel accommodations (if applicable) to and from Kathmandu, Nepal. CI will cover costs related to travel and accommodations upon receiving invoices and a detailed quote which includes these expenses.
\nSchedule and Key Tasks
\nApril 23
\nInterpretation company will set-up equipment in reserved conference space
\nTechnician will need to tour workshop space upon arrival at hotel and set up equipment on this morning.
\nInterpreters needed in the afternoon to interpret for 10 people.
\nApril 24
\nDay 1 of Meeting
\nInterpreters and technician services required all day for 30 people.
\nApril 25
\nDay 2 of Meeting
\nInterpreters and technician services required all day for 30 people.
\nApril 26
\nDay 3 of Meeting
\nInterpreters and technician services required all day for 30 people.
\nTechnician will break-down and remove equipment in the evening, after meeting has ended.
Attachment 3
\nQuotation Form
\n(This Form must be submitted only using the Vendor’s Official Letterhead/ Stationery)
\nItem Description
\nQuantity
\nUnit of Measure
\nUnit Price
\nTotal Price per Item
\nTotal before tax:
\nVAT (if applicable)
\nAdd : Other Charges (pls. specify)
\nTotal Final and All-Inclusive Price Quotation
\nCompany Name:
\nName of Representative:
\nTitle:
\nSignature:
\nDate:
\nTender #:
\nAttachment 4 TEMPLATE
\nSERVICE AGREEMENT
\nBETWEEN
\nCONSERVATION INTERNATIONAL FOUNDATION
\nAND [ENTER SERVICE PROVIDER NAME]
\nService Agreement Number: [ENTER BUSINESS WORLD CMF NUMBER]
\nProject Title: [ENTER PROJECT TITLE]
\nThis Services Agreement (the ’Agreement’) is made and entered into by and between Conservation International Foundation (‘CI’), a nonprofit public benefit corporation organized under the laws of the State of California and [NAME], a [type legal entity e.g., sole proprietor, partnership, corporation etc.] (‘Service Provider’). The Agreement comes into effect on the Agreement Start Date, (the ‘Effective Date’).
\n1.
\nServices; Project Description. CI hereby engages Service Provider as an independent contractor, on a non-exclusive basis, to perform the activities and provide the deliverables set forth below and in Appendix 1 (the ’Services’), as may be modified from time to time: [INCLUDE OVERALL DESCRIPTION OF PROJECT, SPECIFY EXPECTED OUTCOMES. DELIVERABLES WILL BE DETAILED IN APPENDIX 1.]
\nDuring the Agreement Term (as defined in Section 2) of this Agreement, CI shall have the right to request reasonable changes to the scope of the Services. All changes shall be in writing and signed by authorized representatives of the parties. Service Provider shall receive technical direction from [CI REPRESENTATIVE’S NAME AND TITLE] or his/her designee, as authorized in writing. 2. Term. The Agreement Start Date is [DATE]. The Agreement End Date is [DATE] unless otherwise modified, or the Agreement is terminated in accordance with Section 6. Any extension of the Term requires a written amendment of this Agreement signed by authorized representatives of both Parties.
\n3.
\nFee for Services. In consideration of Service Provider’s performance of the Services during the Term, CI shall pay Service Provider the Fee for Services as provided below: [PLEASE CHOOSE OPTION 1 (FIXED PRICE) OR OPTION 2 (RATE BASED). DELETE THE OPTION THAT IS NOT SELECTED.]
\na. [OPTION 1, PREFERRED] Fixed Price Contract. A Fee for Services not to exceed $_______ which is based on payment against deliverables as described in Section 4 and outlined in the deliverables schedule attached as Appendix 1. [CHOOSE (A) OR (B) AND DELETE THE OPTION THAT IS NOT SELECTED. IF YOUR OFFICE IS NOT REQUIRED TO WITHHOLD TAX AND/OR VAT THIS LANGUAGE IS NOT APPLICABLE] This Fixed Price Contract (A) excludes withholding tax and/or VAT
\nwhich shall be payable by Service Provider (B) includes ____% withholding tax and/or VAT payable by CI.
\ni.Expenses: [CHOOSE (A) OR (B) AND DELETE THE OPTION THAT IS NOT SELECTED] The Fee for Services set forth above: (A) is inclusive of all expenses. (B) excludes reimbursables (out of pocket) expenses. Reimbursable expenses up to $_______ may be incurred with prior approval from CI. The budget for these anticipated expenses is included in Appendix 2. Expenses must be reasonable and documented as specified in the Payment Terms. Total expenses shall not exceed those set forth in the attached budget without prior written approval of CI.
\na. [OPTION 2 - NOT FAVORED APPROACH DUE TO THE RISK OF BUDGET OVERRUNS]Time and Materials. A Fee for Services not to exceed $____ which is based on a rate of US$____ per [hour/day/week] for such times as the Service Provider actually performs Services under this Agreement.
\ni.
\nExpenses: The Fee for Services set forth above [CHOOSE (A) OR (B) AND DELETE THE OPTION THAT IS NOT SELECTED] (A) is inclusive of all expenses.
\n(B) excludes reimbursables (out of pocket) expenses. Reimbursable expenses up to $_______ may be incurred with prior approval from CI. The budget for these anticipated expenses is included in Appendix 1. Expenses must be reasonable and documented as specified in the Payment Terms. Total expenses shall not exceed those set forth in the attached budget without prior written approval of CI.
\nb.
\nAll activities and expenditures must occur during the Term to be reimbursable.
\n4. Payment Terms. [PLEASE CHOOSE OPTION 1 (FIXED PRICE) OR OPTION 2 (RATE BASED), COORESPONDING TO THE FEE FOR SERVICES OPTIONS ABOVE. DELETE THE OPTION THAT IS NOT SELECTED.]
\na. [OPTION 1, PREFERRED] Payment shall be made on receipt and acceptance of the deliverables in accordance following schedule: (1) $____ upon completion and CI’s acceptance of deliverable No. 1, (2) $____ upon completion and CI’s acceptance deliverable No. 2, (3) $____ upon completion and CI’s acceptance of final deliverable. Service Provider shall provide invoices to CI containing name and address and deliverables (as defined in Appendix 1) completed and accepted, and payment instructions.
\na. [OPTION 2] Payment shall be made against invoice(s). Service Provider shall invoice CI on a monthly basis. Service Provider shall provide invoices to CI containing
\nname and address, place of performance, days/period and hours worked according
\nto activities and deliverables (as defined in Section 1), and payment instructions.
\nb. [DELETE IF FEE IS INCLUSIVE OF EXPENSES] Invoices for reimbursable expenses shall be accompanied by an itemized account of such expenses, together with original receipts *(or copies, with originals to be retained by the Consultant for a period of five (5) years for CI's audit purposes) * for expenses over $40.00. All amounts will be paid within thirty (30) days after receipt and approval of the Consultant’s invoice.
\nc.
\nService Provider shall provide an IRS W-9 form for US entities, or an IRS W-8 form for non-US entities.
\n5.
\nAcceptance of Deliverables; Time is of the Essence.
\na.
\nAcceptance Criteria. Service Provider is expected to perform the Services and Deliverables in accordance with the acceptance criteria defined in Appendix 1, which may be revised and supplemented from time to time during the Term to accommodate successful performance of the Services (“Acceptance Criteria”).
\nb.
\nAcceptance. In the event that a Deliverable meets CI’s Acceptance Criteria, CI shall notify the Service Provider that such Deliverable has been accepted. In the event that a Deliverable does not meet CI’s Acceptance Criteria, CI shall advise the Service Provider as to which aspects of the Deliverable require revision. Service Provider shall implement such revisions in accordance with CI’s instructions and deliver the revised Deliverable to CI for review within [INCLUDE APPROPRIATE AMOUNT OF BUSINESS DAYS] business days following receipt by Service Provider of the revision request. CI may request that this process be repeated as many times as necessary to meet the acceptance criteria. Time spent on necessary revisions to meet Acceptance Criteria may not be charged to CI, unless authorized in writing by CI. CI reserves the right to terminate this Agreement, in accordance with section 6 below, in the event that the Service Provider is unable to meet the Acceptance Criteria within the time period provided by CI or a reasonable period following notice that the deliverable has not met CI’s Acceptance Criteria or if CI determines the deliverable is incapable of revision that will result in its acceptance of the deliverable.
\nc.
\nTime is of the Essence. Service Provider shall perform the Services in strict compliance with the Delivery Schedule set forth in Appendix 1. Time is of the essence with respect to all aspects of this Agreement and the subject matter hereof.
\n6.
\nTermination. Either party may terminate this Agreement at any time upon ten (10) days prior written notice. In such event, Service Provider shall provide to CI all deliverables (including all embodiments thereof) completed or partially completed up to the effective date of termination to CI in a format and medium specified by CI, and CI shall pay a pro-rated fee for all Services provided by the Service Provider in good faith prior to the effective date of termination. Any payment effected by CI in excess of the pro-rated fee due on the effective date of termination shall be returned by the Service Provider immediately upon request by CI. If CI terminates this Agreement due to a material breach by Service Provider
\nor due to the Service Provider’s failure to perform any of the Services to CI’s satisfaction, CI
\nmay withhold payment for any such unsatisfactory Services until such Services are performed to CI’s satisfaction.
\n7.
\nIndemnification. Service Provider hereby covenants and agrees to indemnify CI and to defend and hold CI harmless from and against any and all liabilities, damages, costs and expenses (including reasonable attorney’s fees) arising out of or resulting from any claim, action or other proceeding (including any proceeding by any of Service Provider’s employees, agents or contractors) related to or arising out of the performance of the Services under this Agreement.
\n8. Relationship of CI and Service Provider. [CHOOSE OPTION 1 OR 2 DEPENDING ON WHETHER SERVICE PROVIDER IS A COMPANY OR AN INDIVIDUAL – DELETE THE PARAGRAPH WHICH DOES NOT APPLY] [OPTION 1 - IF A COMPANY] Service Provider is not an employee, agent or assign of CI for any purposes whatsoever. Accordingly, Service Provider shall be solely responsible for all matters relating to the employment of its personnel including, but not limited to, compliance with all applicable workers’ compensation, unemployment compensation and social security laws and with all withholding and all other federal, state and local laws and regulations governing such matters. CI shall not provide Service Provider or its employees with any insurance or other benefits including, but not limited to, unemployment, medical, dental, worker’s compensation and/or disability insurance. [OPTION 2 - IF AN INDIVIDUAL] Service Provider is performing the Services as an independent contractor of CI and not as an officer, employee, partner, agent or assign of CI for any purposes whatsoever including, but not limited to, federal, state, or local taxes, payroll tax or workers’ compensation coverage. Accordingly, Service Provider has no right or authority to assume or create any obligation of any kind or to make any representation or warranty, whether expressed or implied, on behalf of CI or to bind CI in any respect. In addition, CI shall not withhold or pay federal, state or local income tax, or payroll tax of any kind on behalf of Service Provider, nor shall CI provide Service Provider with any insurance or other benefits including, but not limited to, unemployment, medical, dental, worker’s compensation and/or disability insurance. Service Provider understands that he/she is responsible to pay, according to law, his/her income and all other applicable taxes.
\n9.
\nGovernment Officials and Employees.
\na.
\nService Provider hereby certifies that no assistance, payments or anything of value (monetary or non-monetary) shall be made, promised, offered to or accepted by any government employee or official
\ni.
\nin contravention of any U.S. or other applicable law or regulation including, but not limited to, the U.S. Foreign Corrupt Practices Act;
\nii.
\nwithout the express consent of the government for which the employee or official works; and
\niii.
\nthat is not reasonable, bona fide, and directly related to the activities funded under this Agreement. It is Service Provider’s responsibility to ensure compliance with this clause, and to maintain and provide at CI’s request, documentation demonstrating such compliance.
\nb.
\nService Provider hereby certifies that no payments or other form of assistance shall be made to or accepted by any government employee or official
\ni.
\nto influence any official government act or decision;
\nii.
\nto induce any government employee or official to do or omit to do any act in violation of his or her lawful duty; or
\niii.
\nto obtain or retain business for, or direct business to any individual or entity.
\nc. [DELETE IF SERVICE PROVIDER IS NOT A GOVERNMENT EMPLOYEE OR OFFICIAL]If Service Provider is a government employee or official, Service Provider shall:
\ni.
\nRemove him/herself from any governmental act or decision that may affect CI and shall not influence any governmental act or decision that may affect CI. Under no circumstances shall any payments or anything of value be given, made, promised or offered to any U.S. Federal, State or local employee or official or any government employee or official in another jurisdiction.
\nii.Make a representation as evidenced in Appendix 4 that entering into this Agreement does not breach any of its existing contractual obligations with the relevant government agency or with any third parties, or other rules or regulations applicable to Service Provider as a government employee/official. Appendix 4 to this Agreement is a letter from the relevant government agency stating that it consents to CI engaging Service Provider to provide the Services and receive the compensation for the Services stipulated under this Agreement.
\n10.
\nConfidential Matters and Proprietary Information. During the course of this Agreement, either party may acquire confidential information or trade secrets of the other (“Confidential Information”). Each party agrees to keep all such Confidential Information in a secure place, and further agrees not to publish, communicate, divulge, use, or disclose, directly or indirectly, for his own benefit or for the benefit of another, either during or after performance of this Agreement, any of the Confidential Information, except as may be required by law or this Agreement. Upon termination or expiration of this Agreement, each party shall deliver all Confidential Information produced or acquired during the performance of this Agreement and all copies thereof to the other. This obligation of confidence shall not apply with respect to information that is (a) available to the receiving party from third parties on an unrestricted basis; (b) independently developed by the receiving party; or (c) disclosed by the other party to others on an unrestricted basis.
\n11.
\nIntellectual Property [CHOOSE BETWEEN THE FOLLOWING TWO OPTIONS – NOTE THAT THE FIRST OPTION IS RECOMMENDED. DELETE THE PARAGRAPHS WHICH DO NOT APPLY.] [OPTION 1, PREFERRED - CI OWNERSHIP – NO LICENSE TO SERVICE PROVIDER] All work product created, prepared, procured, generated or produced by Service Provider under this Agreement and delivered to CI including, but not limited to, raw or processed data, articles, reports, drawings, computer data bases, and all other memoranda (collectively, “Works”), shall belong solely and exclusively to CI. All Works shall be deemed “works made for hire” within the meaning of U.S. copyright law, and CI shall be deemed the author of the Works. If for any reason, any Work is not deemed a “work made for hire,” or all rights in and to any Work are deemed not to vest in CI, Service Provider hereby irrevocably assigns and transfers
\nany rights it may retain in and to the Works to CI and waives all its rights, title and interest in and to the Works, including moral rights. Upon CI’s request and at its expense, Service Provider agrees to cooperate with and assist CI in perfecting its rights in and to the Works, including executing appropriate documents.
\nCI shall have the sole right to copyright the Works. Service Provider hereby grants to CI a nonexclusive, irrevocable royalty-free license to reproduce, translate, publish, use and dispose of, and to authorize others to so do, all copyrighted or copyrightable material not first produced or prepared by Service Provider in the performance of this Agreement, but which is incorporated in the Works, provided that such license shall be only to the extent that the Service Provider now has, or prior to completion of the Agreement may acquire, the right to grant such license without becoming liable to pay compensation to others solely because of such grant. To the extent that the Works contain any material to which Service Provider does not have the right to grant such license, Service Provider will assume responsibility for obtaining all necessary rights for use, reproduction, translation, publication and disposition of that material by CI. [OPTION 2, NOT RECOMMENDED - CI OWNERSHIP – LICENSE TO SERVICE PROVIDER TO USE] All work product created, prepared, procured, generated or produced by Service Provider under this Agreement and delivered to CI including, but not limited to, raw or processed data, articles, reports, drawings, computer data bases, and all other memoranda (collectively, “Works”), shall belong solely and exclusively to CI. CI hereby grants to Service Provider a nonexclusive, revocable, royalty-free license to reproduce, translate, publish and use, and to authorize others to so do, all copyrightable Works first produced or prepared under this Agreement by Service Provider; provided, however, that Service Provider understands and agrees that this license does not include the right to first publication of any Works, which right shall belong solely to CI.
\nCI shall have the sole right to copyright such Works. Service Provider grants to CI a nonexclusive, irrevocable royalty-free license to reproduce, translate, publish, use and dispose of, and to authorize others to so do, all copyrighted or copyrightable material not first produced or prepared by Service Provider in the performance of this Agreement, but which is incorporated in the Works, provided that such license shall be only to the extent that the Service Provider now has, or prior to completion of the Agreement may acquire, the right to grant such license without becoming liable to pay compensation to others solely because of such grant. To the extent that the Works contain any material to which Service Provider does not have the right to grant such license, Service Provider will assume responsibility for obtaining all necessary rights for use, reproduction, translation, publication and disposition of that material by CI.
\n12.
\nSecurity and Safety. Service Provider agrees that s/he has read, understands and shall comply with any applicable security guidance provided by CI, and acknowledges that s/he shall be solely responsible for Service Provider’s own safety and physical property or equipment during the performance of this Agreement.
\n13.
\nTravel. Service Provider shall be solely responsible for any travel arrangements, travel insurance, and all arrangements for visas, passports or immunizations. Service Provider shall adhere to all applicable international, national or local regulations and advisories governing travel, including safety, health and security measures in effect throughout the Term. Where applicable, any individual contractors employed or engaged by
\nService Provider, assigned with international travel under the terms of this Agreement or
\nengaged in a high risk activity, agree to release and to waive any claim against CI as provided in Appendix 3, Release and Waiver.
\n14.
\nChoice of Law; Arbitration. This Agreement shall be construed and enforced in accordance with the laws of the District of Columbia, USA, applicable to contracts fully executed and performed therein and without giving effect to its conflict of laws principles. Any controversy or claim arising out of or relating to this Agreement, or the breach thereof, shall be settled by arbitration before a single arbitrator in Washington, DC, under the rules of the American Arbitration Association in effect at the time of commencement of the arbitration, and the parties agree that judgment upon the award rendered by the arbitrator shall be final, binding and may be entered in any court having jurisdiction thereof.
\n15.
\nCompliance with Law; CI Code of Ethics; Sexual Exploitation, Abuse and Harassment (SEAH).
\na. Service Provider will perform the Services in compliance with (i) the U.S. Foreign Corrupt Practices Act and Office of Foreign Asset Control regulations, as well as (ii) all laws and regulations of the country in which the Services are performed (including, but not limited to, such relating to bribery, corruption, terrorism financing and equal employment opportunity, as well as all the generally accepted standards applicable to such work), as if such aforementioned laws and regulations directly reached the activities of the Service Provider. Further, Service Provider agrees to perform all Services and to conduct all activities related thereto in accordance with CI’s Code of Ethics, a copy of which is attached hereto as Appendix 2 and incorporated by reference.
\nb.
\nService Provider shall not directly or indirectly condone, encourage, or tolerate participation, or engagement in any conduct substantially equivalent to Sexual Exploitation, Sexual Abuse, and Sexual Harassment (as defined in CI’s Policy on Prevention of Sexual Exploitation, Sexual Abuse, and Sexual Harassment, available at https://www.conservation.org/about/our-policies/prevention-of-sexual-exploitation-sexual-abuse-and-sexual-harassment) in carrying out Services hereunder.
\n16.
\nService Provider’s Anti-Terrorism Representation and Warranty. Service Provider is hereby notified that U.S. Executive Orders and U.S. law prohibit transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. Service Provider, therefore, represents and warrants that Service Provider has not provided, and will take all reasonable steps to ensure that Service Provider does not and will not knowingly provide, material support or resources to any individual or entity that commits, attempts to commit, advocates, facilitates, or participates in terrorist acts, or has committed, attempted to commit, facilitate, or participated in terrorist acts, and is compliant with all other applicable provisions of such U.S. Executive Orders and U.S. law.
\n16. Counterparts and Facsimile Signatures.
\na. Each party agrees that the other party may rely on a facsimile copy of the signature of a duly authorized signatory and that upon the exchange of such facsimile signatures, electronically or otherwise, this Agreement shall be binding between the parties whether or not hard copies of this Agreement are ever exchanged between them.
\nb.
\nThis Agreement may be signed in one or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument even though all the parties are not signatories to the original or the same counterpart.
\n17.
\nSeverability. In the event that any one or more of the provisions contained herein shall, for any reason, be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions of this Agreement, but this Agreement shall be construed as if such invalid, illegal or unenforceable provisions had never been contained herein, unless the deletion of such provision or provisions would result in such a material change so as to cause completion of the transactions contemplated herein to be unreasonable.
\n18.
\nNo Third-Party Beneficiaries. Except as expressly set forth herein, neither party intends that this Agreement shall benefit or create any right or cause of action in or on behalf of any person or entity other than the Service Provider and CI.
\n19. Non-Assignment. This Agreement shall not be transferred or assigned by Service Provider without prior written consent of CI.
\n20. Waiver. Either party may specifically waive any rights under this Agreement by the other party, but no such waiver shall be deemed effective unless in writing, signed by the waiving party, and specifically designating the rights waived. No waiver shall constitute a continuing waiver of similar or other rights.
\n21. Entire Agreement; Amendments. This Agreement supersedes all prior oral or written agreements between the parties and constitutes the entire Agreement between the parties. Unless indicated otherwise herein, this Agreement may not be amended, supplemented, or modified in any respect except by written agreement signed by both parties.
\n22. Notices. Notice under this Agreement shall be deemed to have been sufficiently given either when served personally or when sent by first-class registered mail addressed to the parties at the addresses set forth below. CI shall not be liable for, nor shall Service Provider be liable to perform, services or expenses incurred after the receipt of notice or termination.
\nIf to Service Provider:
\nPhone:
\nEmail:
\nIf to CI:
\nAttn:
\nConservation International Foundation
\n2011 Crystal Drive, Suite 600
\nArlington, VA 22202
\nPhone: 703.341.2400
\nEmail :
\nThe authorized representatives of the parties hereto have caused this Agreement to be executed as of the date first written above.
\n[SERVICE PROVIDER NAME] Conservation International Foundation
\n__________________________________ ______________________________
\n[Contractor Name & Title] [Name of CI representative]
\n[Title] [ SVPs/+ or those designees holding a formal Power of Attorney with signature delegation.]
\nDate: ______________________________ Date: ______________________________
\nAppendix 1: Delivery Schedule
\nAppendix 2: Code of Ethics
\nAppendix 3: Release, Waiver of Liability and Consent to Medical Treatment [If Applicable] Appendix 4: [GOVT AGENCY] No-Objection Letter
\nAttachment 5
\nGUIDELINES Bank Directive
\nGuidelines on Preventing and Combating Fraud and Corruption in Projects Financed by IBRD Loans and IDA Credits and Grants (revised as of July 1, 2016)
\nBank Access to Information Policy Designation
\nPublic
\nCatalogue Number
\nLEGVP5.09-DIR.117
\nIssued
\nJuly 19, 2016
\nEffective
\nJuly 1, 2016
\nContent
\nThese Guidelines are designed to prevent and combat Fraud and Corruption (as hereinafter defined) that may occur in connection with
\nthe use of proceeds of financing from the International Bank for Reconstruction and Development (IBRD) or the International Development Association (IDA) during the preparation and/or implementation of projects supported by Investment Project Financing (IPF). They set out the general principles, requirements and sanctions applicable to persons and entities which receive, are responsible for the deposit or transfer of, or take or influence decisions regarding the use of, such proceeds.
\nApplicable to
\nIBRD, IDA
\nIssuer
\nSenior Vice President and General Counsel, LEGVP
\nSponsor
\nChief Counsel, LEGO
\nAttachment 6
\nOn Preventing and Combating Fraud and Corruption in Projects Financed by IBRD Loans and IDA Credits and Grants
\nDated October 15, 2006 and Revised in January 2011 and as of July 1, 2016
\nPurpose and General Principles
\n1.
\nThese Guidelines are designed to prevent and combat Fraud and Corruption (as hereinafter defined) that may occur in connection with the use of proceeds of financing from the International Bank for Reconstruction and Development (IBRD) or the International Development Association (IDA) during the preparation and/or implementation of projects supported by Investment Project Financing (IPF). They set out the general principles, requirements and sanctions applicable to persons and entities which receive, are responsible for the deposit or transfer of, or take or influence decisions regarding the use of, such proceeds.
\n2.
\nAll persons and entities referred to in paragraph 1 above must observe the highest standard of ethics. Specifically, all such persons and entities must take all appropriate measures to prevent and combat Fraud and Corruption, and refrain from
\nengaging in, Fraud and Corruption in connection with the use of the proceeds of the IBRD or
\nIDA financing.
\nLegal Considerations
\n3.
\nThe Legal Agreement1 providing for a Loan2 governs the legal relationships between the Borrower3 and the Bank4 with respect to the particular project for which the
\n1References in these Guidelines to “Legal Agreement” include any Loan Agreement providing for an IBRD loan or Financing Agreement providing for an IDA credit or grant, any Guarantee Agreement providing for a guarantee by the Member Country of such IBRD Loan, any agreement providing for a project preparation advance or Institutional Development Fund (IDF) Grant, Trust Fund Grant or Loan Agreement providing for a recipient-executed trust fund grant or loan in cases where these Guidelines are made applicable to such agreement, and any Project Agreement with a Project Implementing Entity related to any of the above.
\n2References to “Loan” or “Loans” include IBRD IPF loans as well as IDA IPF credits and grants, project preparation advances, IDF grants and recipient-executed trust fund grants or loans for projects to which these Guidelines are made applicable under the agreement providing for such grant and/or loan. These Guidelines do not apply to (i) Program for Results (PforR) financing or (ii) Development Policy Operations (DPOs), unless the Bank agrees with the Borrower on specified purposes for which Loan proceeds may be used, or (iii) IBRD/IDA guarantee operations.
\n3References in these Guidelines to the “Borrower” include the borrower of an IBRD loan or the recipient of an IDA credit or grant or of a trust fund grant or loan. In some cases, an IBRD Loan may be made to an entity other than the Member Country. In such cases, references in these Guidelines to “Borrower” include the Member Country as Guarantor of the Loan, unless the context requires otherwise. In some cases, the project, or a part of the project, is carried out by a Project Implementing Entity with which the Bank has entered into a Project Agreement. In such cases, references in these Guidelines to the “Borrower” include the Project Implementing Entity, as defined in the Legal Agreement.
\n4 References in these Guidelines to the “Bank” include both IBRD and IDA, whether acting in their own capacity or as administrator of trust funds financed by other donors.
\nLoan is made. The responsibility for the implementation of the project5 under the Legal Agreement, including the use of Loan proceeds, rests with the Borrower. The Bank, for its part, has a fiduciary duty under its Articles of Agreement to “make arrangements to ensure that the proceeds of any loan are used only for the purposes for which the loan was granted, with due attention to considerations of economy and efficiency and without regard to political or other non-economic influences or considerations.” 6 These Guidelines constitute an important element of those arrangements and are made applicable to the preparation and implementation of the project as provided in the Legal Agreement.
\nScope of Application
\n4.
\nThe following provisions of these Guidelines cover Fraud and Corruption that may occur in connection with the use of Loan proceeds during the preparation and implementation of a project financed, in whole or in part, by the Bank. These Guidelines
\ncover Fraud and Corruption in the direct diversion of Loan proceeds for ineligible
\nexpenditures, as well as Fraud and Corruption engaged in for the purpose of influencing any decision as to the use of Loan proceeds. All such Fraud and Corruption is deemed, for purposes of these Guidelines, to occur in connection with the use of Loan proceeds.
\n5.
\nThese Guidelines apply to the Borrower and all other persons or entities which either receive Loan proceeds for their own use (e.g., “end users”), persons or entities such as fiscal agents which are responsible for the deposit or transfer of Loan proceeds (whether or not they are beneficiaries of such proceeds), and persons or entities which take or influence decisions regarding the use of Loan proceeds. All such persons and entities are referred to in these Guidelines as “recipients of Loan proceeds”, whether or not they are in physical possession of such proceeds.7
\n6.
\nThese Guidelines apply to the procurement of goods, works, non-consulting services and consulting services financed (in whole or in part) out of the proceeds of a Loan from the Bank. Additional specific requirements relating to Fraud and Corruption in connection with such procurement are set out in Annex IV of the World Bank Procurement Regulations for Borrowers under Investment Project Financing, dated July 1, 2016, as the same may be amended from time to time.
\n5 References in these Guidelines to the “project” means the Project as defined in the Legal Agreement.
\n6 IBRD’s Articles of Agreement, Article III, Section 5(b); IDA’s Articles of Agreement, Article V, Section 1(g).
\n7 Certain persons or entities may fall under more than one category identified in paragraph 5 of these Guidelines. A financial intermediary, for example, may receive payment for its services, will transfer funds to end users and will make or influence decisions regarding the use of Loan proceeds.
\nDefinitions of Practices Constituting Fraud and Corruption
\n7.
\nThese Guidelines address the following defined sanctionable practices when engaged in by recipients of Loan proceeds in connection with the use of such proceeds:8
\na.
\nA “corrupt practice” is the offering, giving, receiving or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party.9
\nb.
\nA “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly10 misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation.
\nc.
\nA “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party.
\nd.
\nA “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party.
\ne.
\nAn “obstructive practice” is (i) deliberately destroying, falsifying, altering or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation, or (ii) acts intended to materially impede the exercise of the Bank’s contractual rights of audit or access to information.11
\n8.
\nThe above practices, as so defined, are referred to collectively and individually in these Guidelines as “Fraud and Corruption”.
\nBorrower Actions to Prevent and Combat Fraud and Corruption in connection with the Use of Loan Proceeds
\n9.
\nIn furtherance of the above-stated purpose and general principles, the Borrower will:
\n8 Unless otherwise specified in the Legal Agreement, whenever these terms are used in the Legal Agreement, including in the applicable General Conditions, they have the meanings set out in paragraph 7 of these Guidelines.
\n9 Typical examples of corrupt practice include bribery and “kickbacks”.
\n10 To act “knowingly or recklessly”, the fraudulent actor must either know that the information or impression being conveyed is false, or be recklessly indifferent as to whether it is true or false. Mere inaccuracy in such information or impression, committed through simple negligence, is not enough to constitute fraudulent practice.
\n11 Such rights include those provided for, inter alia, in paragraph 9(d) of these Guidelines.
\na.
\ntake all appropriate measures to prevent Fraud and Corruption in connection with the use of Loan proceeds, including (but not limited to) (i) adopting appropriate fiduciary and administrative practices and institutional arrangements to ensure that the proceeds of the Loan are used only for the purposes for which the Loan was granted, and (ii) ensuring that all of its representatives12 involved with the project, and all recipients of Loan proceeds with which it enters into an agreement related to the Project, receive a copy of these Guidelines and are made aware of its contents;
\nb.
\nimmediately report to the Bank any allegations of Fraud and Corruption in connection with the use of Loan proceeds that come to its attention;
\nc.
\nif the Bank determines that any person or entity referred to in (a) above has engaged in Fraud and Corruption in connection with the use of Loan
\nproceeds, take timely and appropriate action, satisfactory to the Bank, to address
\nsuch practices when they occur;
\nd.
\ninclude such provisions in its agreements with each recipient of Loan proceeds as the Bank may require to give full effect to these Guidelines, including (but not limited to) provisions (i) requiring such recipient to abide by paragraph 10 below; (ii) requiring such recipient to permit the Bank to inspect all accounts, records and other documents relating to the project required to be maintained pursuant to the Legal Agreement, and to have them audited by, or on behalf of, the Bank; (iii) providing for the early termination or suspension by the Borrower of the agreement if such recipient is declared ineligible by the Bank under paragraph 11 below; and (iv) requiring restitution by such recipient of any amount of the loan with respect to which Fraud and Corruption has occurred;
\ne.
\ncooperate fully with representatives of the Bank in any investigation into allegations of Fraud and Corruption in connection with the use of Loan proceeds; and
\nf.
\nin the event that the Bank declares any recipient of Loan proceeds ineligible as described in paragraph 11 below, take all necessary and appropriate action to give full effect to such declaration by, among other things, (i) exercising the Borrower’s right to terminate early or suspend the agreement between the Borrower and such recipient and/or (ii) seeking restitution.
\nOther Recipients of Loan Proceeds
\n10.
\nIn furtherance of the above-stated purpose and general principles, each recipient of Loan proceeds which enters into an agreement with the Borrower (or with another recipient of Loan proceeds) relating to the Project will:
\na. carry out its project-related activities in accordance with the above-stated
\n12 References in these Guidelines to “representatives” of an entity also include its officials, officers, employees and agents.
\ngeneral principles and the provisions of its agreement with the Borrower referred to in paragraph 9(d) above; and include similar provisions in any agreements related to the project into which it may enter with other recipients of Loan proceeds;
\nb.
\nimmediately report to the Bank any allegations of Fraud and Corruption in connection with the use of Loan proceeds that come to its attention;
\nc.
\ncooperate fully with representatives of the Bank in any investigation into allegations of Fraud and Corruption in connection with the use of Loan proceeds;
\nd.
\ntake all appropriate measures to prevent Fraud and Corruption by its representatives (if any) in connection with the use of Loan proceeds, including (but not limited to): (i) adopting appropriate fiduciary and administrative practices and institutional arrangements to ensure that the proceeds of the Loan are used only for the purposes for which the Loan was granted, and (ii) ensuring that all its representatives receive a copy of these Guidelines and are made aware of its contents;
\ne.
\nin the event that any representative of such recipient is declared ineligible as described in paragraph 11 below, take all necessary and appropriate action to give full effect to such declaration by, among other things, either removing such representative from all duties and responsibilities in connection with the project or, when requested by the Bank or otherwise appropriate, terminating its contractual relationship with such representative; and
\nf.
\nin the event that it has entered into a project-related agreement with another person or entity which is declared ineligible as described in paragraph 11 below, take all necessary and appropriate action to give full effect to such declaration by, among other things, (i) exercising its right to terminate early or suspend such agreement, and/or (ii) seeking restitution.
\nActions by the Bank in Cases of Fraud and Corruption
\n11.
\nIn furtherance of the above-stated purpose and general principles, the Bank has the right to sanction, in accordance with prevailing World Bank Group sanctions policies and procedures, any individual or entity13 other than the Member Country14, including (but not limited to) declaring such individual or entity ineligible publicly, either indefinitely or for a stated period of time: (i) to be awarded a Bank-financed contract; (ii) to benefit from
\n13 As in the case for bidders in the procurement context, the Bank may also sanction individuals and entities which engage in Fraud or Corruption in the course of applying to become a recipient of Loan proceeds (e.g., a bank which provides false documentation so as to qualify as a financial intermediary in a Bank-financed project) irrespective of whether they are successful.
\n14 For purposes of these Guidelines, “Member Country” includes officials and employees of the national government or of any of its political or administrative subdivisions, and government owned enterprises and agencies that are not eligible to compete for and be awarded Bank-financed contracts in accordance with paragraph 3.22 of the World Bank Procurement Regulations for IPF Borrowers.
\na Bank-financed contract, financially or otherwise, for example as a sub-contractor; and (iii) to otherwise participate in the preparation or implementation of the project or any other project financed, in whole or in part, by the Bank,
\na.
\nif at any time the Bank determines15 that such individual or entity has engaged in Fraud and Corruption in connection with the use of Loan proceeds;16
\nb.
\nif another financier with which the World Bank Group has entered into an agreement for the mutual enforcement of debarment decisions17 has declared such individual or entity ineligible to receive proceeds of financings made by such financier or otherwise to participate in the preparation or implementation of any project financed in whole or in part by such financier as a result of a determination by such financier that the individual or entity has engaged in Fraud and Corruption in connection with the use of the proceeds of a financing made by such financier; or
\nc.
\nif the World Bank Group has found the individual or entity to be a non-responsible vendor on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement.
\nMiscellaneous
\n12.
\nThe provisions of these Guidelines do not limit any other rights, remedies18 or obligations of the Bank or the Borrower under the Legal Agreement or any other document to which the Bank and the Borrower are both parties.
\n15 The Bank has established a Sanctions Board, and related procedures, for the purpose of making such determinations. The procedures of the Sanctions Board sets forth the full set of sanctions available to the Bank. 16 The sanction may, without limitation, also include restitution of any amount of the Loan with respect to which Fraud and Corruption has occurred. The World Bank Group may publish the identity of any individual or entity declared ineligible under paragraph 11 of these Guidelines.
\n17 Also sometimes referred to as “cross-debarment.”
\n18 The Legal Agreement provides the Bank with certain rights and remedies which it may exercise with respect to the Loan in the event of Fraud and Corruption in connection with the use of Loan proceeds, in the circumstances described therein.
REQUEST FOR QUOTATIONS
\nTo: Suppliers of Logistics Services
\nFrom: Conservation International – Dedicated Grant Mechanism for Indigenous Peoples and Local Communities (DGM)
\nDate: March 1, 2024
\nSubject: Request for Quotations #9 NCS1.1 and #10 NCS2.2NCS2.2: Logistics Services
\nSubmission Deadline: March 22, 2024 4:00 PM Eastern Standard Time
\nConservation International Foundation (hereinafter referred to as “Conservation International”), is issuing a Request for Quotation (RFQ) for the Global Executing Agency of the Dedicated Grant Mechanism for Indigenous Peoples and Local Communities (DGM). The attached RFP contains all the necessary information for interested Offerors.
\n1.
\nGeneral Background: The Dedicated Grant Mechanism for Indigenous Peoples and Local Communities (DGM) is a special initiative of the Forest Investment Program which supports the full and effective participation of Indigenous Peoples and local communities (IP&LCs) in climate action and sustainable forestry under their own leadership and according to their own priorities. Conservation International (CI) is responsible for carrying out the Global Learning and Knowledge Exchange project (DGM Global), which builds connections between DGM country projects and extends the benefits of the DGM to Indigenous Peoples and local communities around the world.
\n2.
\nProject Purpose: As the Global Executing Agency (GEA) of the DGM, Conservation International routinely facilitates global activities, including meetings, exchanges, workshops, and training sessions held in diverse locations. These events cater to a wide range of participants, some of whom travel from different parts of the globe within the DGM countries, including remote areas. This necessitates thorough planning, coordination, and logistical arrangements. To ensure the seamless execution of all events and activities, Conservation International is actively seeking a qualified company/organization to provide logistics and coordination services for a series of planned activities spanning approximately 13 months, from April 1, 2024, through April 30, 2025. The selected logistics company/org will be responsible for managing all travel logistics for participants (e.g., visas, flights, hotels) as well as logistics for meetings and activities, including but not limited to the booking of conference rooms and ground transportation for participants. Extensive communication and coordination with participants in different languages are required.
\n3.
\nSubmission Details:
\na.
\nDeadline. All quotations are due on March 29th, 2024 by no later than 4:00 PM Eastern Standard Time. Quotations should be sent by email, in PDF format, to (dgmglobal@conservation.org) with the subject line #9 NCS1.1 and #10 NCS2.2 Logistics
\nService
\ns”. Proposals submitted after the deadline will be considered “late” and will be disqualified from further evaluation process.
\nb.
\nValidity of the bid 120 days from the submission deadline c. Clarifications. Questions may be submitted to (dgmglobal@conservation.org) by the specified date and time in the timeline below. The subject of the email must contain the RFQ number and title of the RFQ. CI will respond in writing to submitted clarifications by the date specified in the timeline below. Responses to questions that may be of common interest to all bidders will be posted to the CI website and/or communicated via email.
\nd. Amendments. At any time prior to the deadline for submission of proposals, CI may, for any reason, modify the RFQ documents by amendment which will be posted to the CI website and/or communicated via email.
\n4.
\nMinimum Requirements
\nGlobal Event Logistics Management:
\n▪
\nProven experience in managing logistics for global events, including meetings, exchanges, workshops, and training sessions held in diverse locations.
\n▪
\nDemonstrated ability to handle the complexities of coordinating events with participants traveling from different time zones and different parts of the globe, including remote areas.
\nTravel Logistics Expertise:
\n▪
\nExtensive knowledge and successful track record in managing travel logistics, including visas, flights, transportation, and hotel bookings for participants attending international events.
\n▪
\nAbility to navigate and address challenges related to participants traveling to and from remote locations, showcasing adaptability and problem-solving skills.
\nMultilingual Communication and Coordination:
\n▪
\nProficiency in communicating and coordinating with participants and service providers in different languages (Spanish, Portuguese, French, and Nepali)
\n▪
\nExperience in facilitating smooth communication across diverse cultural backgrounds, emphasizing the importance of effective and inclusive communication.
\nCultural Awareness and Professionalism:
\n▪
\nHigh level of cultural awareness and professionalism expected from the staff, ensuring respectful engagement with participants from various cultural backgrounds.
\nPreferred:
\n▪
\nA minimum of at least three years of experience working with international non-profit organizations.
\n▪
\nFamiliarity with the structure and operations of the DGM and in-depth knowledge of the local context of Indigenous Peoples and Local Communities in the DGM countries.
\n5.
\nProposal Documents to Include
\na.
\nSigned cover page on bidder’s letterhead with the bidder’s contact information.
\nb.
\nSigned Representation of Transparency, Integrity, Environmental and Social Responsibility (Attachment 1)
\ni.
\nTechnical Proposal. The Technical Proposal should describe in detail how the bidder intends to carry out the requirements described in the Terms of Reference (Attachment 2). In addition, this should include a description of similar projects or assignments and at least three client references. Please address minimum requirements in section 4.
\nii.
\nQualifications of Key Personnel. Please attach CVs that demonstrate how key personnel meet the minimum requirements listed in section 4 (Minimum Requirements).
\nc.
\nFinancial Proposal. Offerors shall submit a cost proposal (Attachment 2). A budget range will not be provided for this opportunity; please prepare your best offer.
\n6.
\nEvaluation Criteria CI- DGM will evaluate each proposal on the merit of price, professionalism, and experience (Best Value Determination). Evaluation scoring will be considered.
\nPoints Criteria 100 points maximum:
\nScoring Criteria
\n35%
\nCost of Services (Cost Proposal)
\n30%
\nService Availability & Professionalism
\n35%
\nExperience & Qualification
\n7.
\nProposal Timeline
\nRFP Issued
\nMarch 1, 2024
\nClarifications submitted to CI
\nMarch 8, 2024
\nClarifications provided to know bidders
\nMarch 13, 2024
\nComplete proposals due to CI
\nMarch 22, 2024
\nAnticipated Final selection
\nMarch 29, 2024
\n8.
\nResulting Award CI anticipates entering into an agreement with the selected bidder by April 15, 2024. Any resulting agreement will be subject to the terms and conditions of CI’s Services Agreement. A model form of agreement can be provided upon request.
\nThis RFQ does not obligate CI to execute a contract, nor does it commit CI to pay any costs incurred in the preparation or submission of the proposals. Furthermore, CI reserves the right to reject any and all offers, if such action is considered to be in the best interest of CI. CI will, in its sole discretion, select the winning proposal and is not obligated to share individual evaluation results.
\n9.
\nConfidentiality All proprietary information provided by the bidder shall be treated as confidential and will not be shared with potential or actual applicants during the solicitation process. This includes but is not limited to price quotations, cost proposals and technical proposals. CI may, but is not obliged to, post procurement awards on its public website after the solicitation process has concluded, and the contract has been awarded. CI’s evaluation results are confidential and applicant scoring will not be shared among bidders.
\n10.
\nCode of Ethics All Offerors are expected to exercise the highest standards of conduct in preparing, submitting and if selected, eventually carrying out the specified work in accordance with CI’s Code of Ethics. Conservation International’s reputation derives from our commitment to our values: Integrity, Respect, Courage, Optimism, Passion and Teamwork. CI’s Code of Ethics (the “Code”) provides guidance to CI employees, service providers, experts, interns, and volunteers in living CI’s core values, and outlines minimum standards for ethical conduct which all parties must adhere to. Any violation of the Code of Ethics, as well as concerns regarding the integrity of the procurement process and documents should be reported to CI via its Ethics Hotline at www.ci.ethicspoint.com.
\n11.
\nAttachments
\nAttachment 1
\nRepresentation of Transparency, Integrity, Environmental and Social Responsibility
\nAll Offerors are expected to exercise the highest standards of conduct in preparing, submitting and if selected, eventually carrying out the specified work in accordance with CI’s Code of Ethics. CI’s Code of Ethics provides guidance to CI employees, service providers, experts, interns, and volunteers in living CI’s core values, and outlines minimum standards for ethical conduct which all parties must adhere to. Any violations of the Code of Ethics should be reported to CI via its Ethics Hotline at www.ci.ethicspoint.com.
\nCI relies on the personal integrity, good judgment and common sense of all third parties acting on behalf, or providing services to the organization, to deal with issues not expressly addressed by the Code or as noted below.
\nI.
\nWith respect to CI’s Code of Ethics, we certify:
\na.
\nWe understand and accept that CI, its contractual partners, grantees and other parties with whom we work are expected to commit to the highest standards of Transparency, Fairness, and Integrity in procurement.
\nII.
\nWith respect to social and environmental standards, we certify:
\na.
\nWe are committed to high standards of ethics and integrity and compliance with all applicable laws across our operations, including prohibition of actions that facilitate trafficking in persons, child labor, forced labor, sexual abuse, exploitation or harassment. We respect internationally proclaimed human rights and take no action that contributes to the infringement of human rights. We protect those who are most vulnerable to infringements of their rights and the ecosystems that sustain them.
\nb.
\nWe fully respect and enforce the environmental and social standards recognized by the international community, including the fundamental conventions of International Labour Organization (ILO) and international conventions for the protection of the environment, in line with the laws and regulations applicable to the country where the contract is to be performed.
\nIII.
\nWith respect to our eligibility and professional conduct, we certify:
\na.
\nWe are not and none of our affiliates [members, employees, contractors, subcontractors, and consultants] are in a state of bankruptcy, liquidation, legal settlement,
\ntermination of activity, or guilty of grave professional misconduct as determined by a
\nregulatory body responsible for licensing and/or regulating the offeror’s business
\nb.
\nWe have not and will not engage in criminal or fraudulent acts. By a final judgment, we were not convicted in the last five years for offenses such as fraud or corruption, money laundering or professional misconduct.
\nc.
\nWe are/were not involved in writing or recommending the scope of work for this solicitation document.
\nd.
\nWe have not engaged in any collusion or price fixing with other offerors.
\ne.
\nWe have not made promises, offers, or grants, directly or indirectly to any CI employees involved in this procurement, or to any government official in relation to the contract to be performed, with the intention of unduly influencing a decision or receiving an improper advantage.
\nf.
\nWe have taken no action nor will we take any action to limit or restrict access of other companies, organizations or individuals to participate in the competitive bidding process launched by CI.
\ng.
\nWe have fulfilled our obligations relating to the payment of social security contributions or taxes in accordance with the legal provisions of the country where the contract is to be performed.
\nh.
\nWe have not provided, and will take all reasonable steps to ensure that we do not and will not knowingly provide, material support or resources to any individual or entity that commits, attempts to commit, advocates, facilitates, or participates in terrorist acts, or has committed, attempted to commit, facilitate, or participated in terrorist acts, and we are compliant with all applicable Counter-Terrorist Financing and Anti-Money Laundering laws (including USA Patriot Act and U.S. Executive Order 13224).
\ni.
\nWe certify that neither we nor our directors, officers, key employees or beneficial owners are included in any list of financial or economic sanctions, debarment or suspension adopted by the United States, United Nations, the European Union, the World Bank, or General Services Administration’s List of Parties Excluded from Federal Procurement or Non-procurement programs in accordance with E.O.s 12549 and 12689, “Debarment and Suspension”.
\nName: _____________________________________________
\nSignature: ___________________________________________
\nTitle: _______________________________________________
\nDate: _______________________________________________
\nTerms of Reference
\nSuppliers of Logistics Services
\n1.
\nProject Description: The Dedicated Grant Mechanism for Indigenous Peoples and Local Communities (DGM) is a special initiative of the Forest Investment Program which supports the full and effective participation of indigenous peoples and local communities (IPLCs) in climate action and sustainable forestry under their own leadership and according to their own priorities. Conservation International (CI) is responsible for carrying out the Global Learning and Knowledge Exchange project (DGM Global), which builds connections between DGM country projects and extends the benefits of the DGM to indigenous peoples and local communities around the world. The Dedicated Grant Mechanism for Indigenous Peoples and Local Communities (DGM) is a special initiative of the Forest Investment Program which supports the full and effective participation of Indigenous Peoples and local communities (IP&LCs) in climate action and sustainable forestry under their own leadership and according to their own priorities. Conservation International (CI) is responsible for carrying out the Global Learning and Knowledge Exchange project (DGM Global), which builds connections between DGM country projects and extends the benefits of the DGM to Indigenous Peoples and local communities around the world.
\n2.
\nProject Objective: As the Global Executing Agency (GEA) of the DGM, Conservation International routinely facilitates global activities, including meetings, exchanges, workshops, and training sessions held in diverse locations. These events cater to a wide range of participants, some of whom travel from different parts of the globe within the DGM countries, including remote areas. This necessitates thorough planning, coordination, and logistical arrangements. To ensure the seamless execution of all events and activities, Conservation International is actively seeking a qualified company/organization to provide logistics services for a series of planned activities spanning approximately 14 months, from April 1, 2024, through April 30, 2025. The selected logistics company will be responsible for managing all travel logistics for participants (e.g., visas, flights, hotels) as well as logistics for meetings and activities, including but not limited to the booking of conference rooms and ground transportation for participants. Extensive communication and coordination with participants in different languages are required. Furthermore, a high level of cultural awareness and professionalism is expected from the staff of the selected company/org. Given that participants often travel to and from remote locations in DGM activities, possessing extensive knowledge of the local context of Indigenous Peoples and Local Communities in the DGM countries is crucial.
\n3.
\nDeliverables & Key Tasks
\nDeliverables/Estimated Outputs: Selected service provider will be responsible for the following deliverables:
\n•
\nDevelop a detailed and comprehensive logistics plan for all global activities.
\n•
\nOutline clear processes for managing travel logistics, accommodation, and venue arrangements for participants.
\n•
\nSuccessfully coordinate and manage travel logistics for participants, ensuring smooth process for visa applications, flight bookings, and hotel accommodations.
\n•
\nAddress and resolve challenges related to participants travelling from diverse global locations including remote areas.
\n•
\nImplement protocols for inclusive communication across different languages and diverse backgrounds.
\n•
\nPromptly provide invoices upon the completion of each activity in the specified format.
\nKey Tasks: Selected service provider will be responsible for handling the logistics of all DGM in-person (average of 15 – 30 participants) activities according to the list* below. Activities are expected to happen in between May 2024 and April 30, 2025 and include:
\n•
\nTargeted Exchange – Mexico May 2024
\n•
\nSustainability Working Group Meeting – Republic of Congo June 2024
\n•
\nWomen’s Leadership Training – Brazil August 2024
\n•
\nGlobal Exchange Pre-COP – Azerbaijan 24
\n•
\nSustainability Working Group Meeting – Guatemala February 2025
\n•
\nWomen’s Leadership Training - Congo March 2025
\n•
\nGlobal Steering Committee Meeting – Washington-DC April 2025
\nPlease note that this list of dates and locations may be subject to change*
\n4.
\nEstimated Timeline: This contract will cover all relevant logistics needs from the time the contract is signed through April 30, 2025.
\n5.
\nLocation of Task/Applicable Trips: This work is not location-dependent, and staff is not anticipated to travel as part of this work. Selected company/organization should be able to respond to emails and phone calls within a reasonable timeframe, and they should give advanced notice of any periods of extended unavailability when possible.
\n6.
\nSpecifications of Logistics Services
\nCI- DGM would like to hire services similar or equivalent to what is described below:
\n•
\nEstablished company/organization with experience providing logistics services.
\n•
\nAbility to procure good quality services and professionals according to the needs of each activity.
\n•
\nAbility to communicate in two or more languages (English, Portuguese, Spanish, French, Nepali).
\n•
\nAbility to be flexible and provide all the necessary support and services for the effective and smooth facilitation of events and activities.
\n•
\nAbility to coordinate travel, visa, transportation, and accommodations for participants.
\n•
\nAbility to respond quickly to emails and remain accessible in different time zones if needed.
\n7.
\nSubmission of Proposals
\nAll offers must be submitted in one volume, consisting of:
\nTechnical Proposal:
\n•
\nCompany History: Provide a detailed overview of your company's background, including key milestones and achievements if applicable.
\n•
\nSupporting Documentation: Include relevant documentation that demonstrates the required and/or preferred skills and experience.
\nCost Proposal:
\n•
\nStaff Time Hourly Rate: Clearly outline the hourly rates for staff members involved in the project, specifying their roles and responsibilities.
\n•
\nTravel and Logistics Fee per Participant: Present the fees associated with travel and logistics for each participant estimating flight, visa, and other costs.
\n•
\nEvent Logisics Fee: Specify any fees related to event logistics such as planning and booking of hotels, conference spaces, and transportation.
\nAll quotations are due on March 22, 2024 by no later than 4:00 PM Eastern Standard Time. Quotations should be sent by email, in PDF format, to (dgm-global@conservation.org) with the subject line #99--NCS1.1 and #10NCS1.1 and #10--NCS2.2NCS2.2: Logistics Services. Quotations submitted after the deadline will be considered “late” and will be disqualified from further evaluation process.
\nSERVICE AGREEMENT
\nBETWEEN
\nCONSERVATION INTERNATIONAL FOUNDATION
\nAND [ENTER SERVICE PROVIDER NAME]
\nService Agreement Number: [ENTER BUSINESS WORLD CMF NUMBER]
\nProject Title: [ENTER PROJECT TITLE]
\nThis Services Agreement (the ’Agreement’) is made and entered into by and between Conservation International Foundation (‘CI’), a nonprofit public benefit corporation organized under the laws of the State of California and [NAME], a [type legal entity e.g., sole proprietor, partnership, corporation etc.] (‘Service Provider’). The Agreement comes into effect on the Agreement Start Date, (the ‘Effective Date’).
\n1.
\nServices; Project Description. CI hereby engages Service Provider as an independent contractor, on a non-exclusive basis, to perform the activities and provide the deliverables set forth below and in Appendix 1 (the ’Services’), as may be modified from time to time: [INCLUDE OVERALL DESCRIPTION OF PROJECT, SPECIFY EXPECTED OUTCOMES. DELIVERABLES WILL BE DETAILED IN APPENDIX 1.]
\nDuring the Agreement Term (as defined in Section 2) of this Agreement, CI shall have the right to request reasonable changes to the scope of the Services. All changes shall be in writing and signed by authorized representatives of the parties. Service Provider shall receive technical direction from [CI REPRESENTATIVE’S NAME AND TITLE] or his/her designee, as authorized in writing. 2. Term. The Agreement Start Date is [DATE]. The Agreement End Date is [DATE] unless otherwise modified, or the Agreement is terminated in accordance with Section 6. Any extension of the Term requires a written amendment of this Agreement signed by authorized representatives of both Parties.
\n3.
\nFee for Services. In consideration of Service Provider’s performance of the Services during the Term, CI shall pay Service Provider the Fee for Services as provided below: [PLEASE CHOOSE OPTION 1 (FIXED PRICE) OR OPTION 2 (RATE BASED). DELETE THE OPTION THAT IS NOT SELECTED.]
\na. [OPTION 1, PREFERRED] Fixed Price Contract. A Fee for Services not to exceed $_______ which is based on payment against deliverables as described in Section 4 and outlined in the deliverables schedule attached as Appendix 1. [CHOOSE (A) OR (B) AND DELETE THE OPTION THAT IS NOT SELECTED. IF YOUR OFFICE IS NOT REQUIRED TO WITHHOLD TAX AND/OR VAT THIS LANGUAGE IS NOT APPLICABLE] This Fixed Price Contract (A) excludes withholding tax and/or VAT which shall be payable by Service Provider (B) includes ____% withholding tax and/or VAT payable by CI.
\ni.Expenses: [CHOOSE (A) OR (B) AND DELETE THE OPTION THAT IS NOT SELECTED] The Fee for Services set forth above: (A) is inclusive of all expenses. (B) excludes reimbursables (out of pocket) expenses. Reimbursable expenses up to $_______ may be incurred with prior approval from CI. The budget for these anticipated expenses is included in Appendix 2. Expenses must be reasonable and documented as specified in the Payment Terms. Total expenses shall not exceed those set forth in the attached budget without prior written approval of CI.
\na. [OPTION 2 - NOT FAVORED APPROACH DUE TO THE RISK OF BUDGET OVERRUNS]Time and Materials. A Fee for Services not to exceed $____ which is based on a rate of US$____ per [hour/day/week] for such times as the Service Provider actually performs Services under this Agreement.
\ni.
\nExpenses: The Fee for Services set forth above [CHOOSE (A) OR (B) AND DELETE THE OPTION THAT IS NOT SELECTED] (A) is inclusive of all expenses.
\n(B) excludes reimbursables (out of pocket) expenses. Reimbursable expenses up to $_______ may be incurred with prior approval from CI. The budget for these anticipated expenses is included in Appendix 1. Expenses must be reasonable and documented as specified in the Payment Terms. Total expenses shall not exceed those set forth in the attached budget without prior written approval of CI.
\nb.
\nAll activities and expenditures must occur during the Term to be reimbursable.
\n4. Payment Terms. [PLEASE CHOOSE OPTION 1 (FIXED PRICE) OR OPTION 2 (RATE BASED), COORESPONDING TO THE FEE FOR SERVICES OPTIONS ABOVE. DELETE THE OPTION THAT IS NOT SELECTED.]
\na. [OPTION 1, PREFERRED] Payment shall be made on receipt and acceptance of the deliverables in accordance following schedule: (1) $____ upon completion and CI’s acceptance of deliverable No. 1, (2) $____ upon completion and CI’s acceptance deliverable No. 2, (3) $____ upon completion and CI’s acceptance of final deliverable. Service Provider shall provide invoices to CI containing name and address and deliverables (as defined in Appendix 1) completed and accepted, and payment instructions.
\na. [OPTION 2] Payment shall be made against invoice(s). Service Provider shall invoice CI on a monthly basis. Service Provider shall provide invoices to CI containing name and address, place of performance, days/period and hours worked according to activities and deliverables (as defined in Section 1), and payment instructions.
\nb. [DELETE IF FEE IS INCLUSIVE OF EXPENSES] Invoices for reimbursable expenses shall be accompanied by an itemized account of such expenses, together with original receipts *(or copies, with originals to be retained by the Consultant for a period of five (5) years for CI's audit purposes) * for expenses over $40.00. All amounts will be paid within thirty (30) days after receipt and approval of the Consultant’s invoice.
\nc.
\nService Provider shall provide an IRS W-9 form for US entities, or an IRS W-8 form for non-US entities.
\n5.
\nAcceptance of Deliverables; Time is of the Essence.
\na.
\nAcceptance Criteria. Service Provider is expected to perform the Services and Deliverables in accordance with the acceptance criteria defined in Appendix 1, which may be revised and supplemented from time to time during the Term to accommodate successful performance of the Services (“Acceptance Criteria”).
\nb.
\nAcceptance. In the event that a Deliverable meets CI’s Acceptance Criteria, CI shall notify the Service Provider that such Deliverable has been accepted. In the event that a Deliverable does not meet CI’s Acceptance Criteria, CI shall advise the Service Provider as to which aspects of the Deliverable require revision. Service Provider shall implement such revisions in accordance with CI’s instructions and deliver the revised Deliverable to CI for review within [INCLUDE APPROPRIATE AMOUNT OF BUSINESS DAYS] business days following receipt by Service Provider of the revision request. CI may request that this process be repeated as many times as necessary to meet the
\nacceptance criteria. Time spent on necessary revisions to meet Acceptance Criteria may
\nnot be charged to CI, unless authorized in writing by CI. CI reserves the right to terminate this Agreement, in accordance with section 6 below, in the event that the Service Provider is unable to meet the Acceptance Criteria within the time period provided by CI or a reasonable period following notice that the deliverable has not met CI’s Acceptance Criteria or if CI determines the deliverable is incapable of revision that will result in its acceptance of the deliverable.
\nc.
\nTime is of the Essence. Service Provider shall perform the Services in strict compliance with the Delivery Schedule set forth in Appendix 1. Time is of the essence with respect to all aspects of this Agreement and the subject matter hereof.
\n6.
\nTermination. Either party may terminate this Agreement at any time upon ten (10) days prior written notice. In such event, Service Provider shall provide to CI all deliverables (including all embodiments thereof) completed or partially completed up to the effective date of termination to CI in a format and medium specified by CI, and CI shall pay a pro-rated fee for all Services provided by the Service Provider in good faith prior to the effective date of termination. Any payment effected by CI in excess of the pro-rated fee due on the effective date of termination shall be returned by the Service Provider immediately upon request by CI. If CI terminates this Agreement due to a material breach by Service Provider or due to the Service Provider’s failure to perform any of the Services to CI’s satisfaction, CI may withhold payment for any such unsatisfactory Services until such Services are performed to CI’s satisfaction.
\n7.
\nIndemnification. Service Provider hereby covenants and agrees to indemnify CI and to defend and hold CI harmless from and against any and all liabilities, damages, costs and expenses (including reasonable attorney’s fees) arising out of or resulting from any claim, action or other proceeding (including any proceeding by any of Service Provider’s employees, agents or contractors) related to or arising out of the performance of the Services under this Agreement.
\n8. Relationship of CI and Service Provider. [CHOOSE OPTION 1 OR 2 DEPENDING ON WHETHER SERVICE PROVIDER IS A COMPANY OR AN INDIVIDUAL – DELETE THE PARAGRAPH WHICH DOES NOT APPLY] [OPTION 1 - IF A COMPANY] Service Provider is not an employee, agent or assign of CI for any purposes whatsoever. Accordingly, Service Provider shall be solely responsible for all matters relating to the employment of its personnel including, but not limited to, compliance with all applicable workers’ compensation, unemployment compensation and social security laws and with all withholding and all other federal, state and local laws and regulations governing such matters. CI shall not provide Service Provider or its employees with any insurance or other benefits including, but not limited to, unemployment, medical, dental, worker’s compensation and/or disability insurance. [OPTION 2 - IF AN INDIVIDUAL] Service Provider is performing the Services as an independent contractor of CI and not as an officer, employee, partner, agent or assign of CI for any purposes whatsoever including, but not limited to, federal, state, or local taxes, payroll tax or workers’ compensation coverage. Accordingly, Service Provider has no right or authority to assume or create any obligation of any kind or to make any representation or warranty, whether expressed or implied, on behalf of CI or to bind CI in any respect. In addition, CI shall not withhold or pay federal, state or local income tax, or payroll tax of any kind on behalf of Service Provider, nor shall CI provide Service Provider with any insurance or other benefits including, but not limited to, unemployment, medical, dental, worker’s compensation and/or disability insurance. Service Provider understands that he/she is responsible to pay, according to law, his/her income and all other applicable taxes.
\n9.
\nGovernment Officials and Employees.
\na.
\nService Provider hereby certifies that no assistance, payments or anything of value (monetary or non-monetary) shall be made, promised, offered to or accepted by any government employee or official
\ni.
\nin contravention of any U.S. or other applicable law or regulation including, but not limited to, the U.S. Foreign Corrupt Practices Act;
\nii.
\nwithout the express consent of the government for which the employee or official works; and
\niii.
\nthat is not reasonable, bona fide, and directly related to the activities funded under this Agreement. It is Service Provider’s responsibility to ensure compliance with this clause, and to maintain and provide at CI’s request, documentation demonstrating such compliance.
\nb.
\nService Provider hereby certifies that no payments or other form of assistance shall be made to or accepted by any government employee or official
\ni.
\nto influence any official government act or decision;
\nii.
\nto induce any government employee or official to do or omit to do any act in violation of his or her lawful duty; or
\niii.
\nto obtain or retain business for, or direct business to any individual or entity.
\nc. [DELETE IF SERVICE PROVIDER IS NOT A GOVERNMENT EMPLOYEE OR OFFICIAL]If Service Provider is a government employee or official, Service Provider shall:
\ni.
\nRemove him/herself from any governmental act or decision that may affect CI and shall not influence any governmental act or decision that may affect CI. Under no circumstances shall any payments or anything of value be given, made, promised or offered to any U.S. Federal, State or local employee or official or any government employee or official in another jurisdiction.
\nii.Make a representation as evidenced in Appendix 4 that entering into this Agreement does not breach any of its existing contractual obligations with the relevant government agency or with any third parties, or other rules or regulations applicable to Service Provider as a government employee/official. Appendix 4 to this Agreement is a letter from the relevant government agency stating that it consents to CI engaging Service Provider to provide the Services and receive the compensation for the Services stipulated under this Agreement.
\n10.
\nConfidential Matters and Proprietary Information. During the course of this Agreement, either party may acquire confidential information or trade secrets of the other (“Confidential Information”). Each party agrees to keep all such Confidential Information in a secure place, and further agrees not to publish, communicate, divulge, use, or disclose, directly or indirectly, for his own benefit or for the benefit of another, either during or after performance of this Agreement, any of the Confidential Information, except as may be required by law or this Agreement. Upon termination or expiration of this Agreement, each party shall deliver all Confidential Information produced or acquired during the performance of this Agreement and all copies thereof to the other. This obligation of confidence shall not apply with respect to information that is (a) available to the receiving party from third parties on an unrestricted basis; (b) independently developed by the receiving party; or (c) disclosed by the other party to others on an unrestricted basis.
\n11.
\nIntellectual Property [CHOOSE BETWEEN THE FOLLOWING TWO OPTIONS – NOTE THAT THE FIRST OPTION IS RECOMMENDED. DELETE THE PARAGRAPHS WHICH DO NOT APPLY.] [OPTION 1, PREFERRED - CI OWNERSHIP – NO LICENSE TO SERVICE PROVIDER] All work product created, prepared, procured, generated or produced by Service Provider under this Agreement and delivered to CI including, but not limited to, raw or processed data, articles, reports, drawings, computer data bases, and all other memoranda (collectively, “Works”), shall belong solely and exclusively to CI. All Works shall be deemed “works made for hire” within the meaning of U.S. copyright law, and CI shall be deemed the author of the Works. If for any reason, any Work is not deemed a “work made for hire,” or all rights in and to any Work are deemed not to vest in CI, Service Provider hereby irrevocably assigns and transfers any rights it may retain in and to the Works to CI and waives all its rights, title and interest in and to the Works, including moral rights. Upon CI’s request and at its expense, Service Provider agrees to cooperate with and assist CI in perfecting its rights in and to the Works, including executing appropriate documents.
\nCI shall have the sole right to copyright the Works. Service Provider hereby grants to CI a nonexclusive, irrevocable royalty-free license to reproduce, translate, publish, use and dispose of, and to authorize others to so do, all copyrighted or copyrightable material not first produced or prepared by Service Provider in the performance of this Agreement, but which is incorporated in
\nthe Works, provided that such license shall be only to the extent that the Service Provider now has, or prior to completion of the Agreement may acquire, the right to grant such license without becoming liable to pay compensation to others solely because of such grant. To the extent that the Works contain any material to which Service Provider does not have the right to grant such license, Service Provider will assume responsibility for obtaining all necessary rights for use, reproduction, translation, publication and disposition of that material by CI. [OPTION 2, NOT RECOMMENDED - CI OWNERSHIP – LICENSE TO SERVICE PROVIDER TO USE] All work product created, prepared, procured, generated or produced by Service Provider under this Agreement and delivered to CI including, but not limited to, raw or processed data, articles, reports, drawings, computer data bases, and all other memoranda (collectively, “Works”), shall belong solely and exclusively to CI. CI hereby grants to Service Provider a nonexclusive, revocable, royalty-free license to reproduce, translate, publish and use, and to authorize others to so do, all copyrightable Works first produced or prepared under this Agreement by Service Provider; provided, however, that Service Provider understands and agrees that this license does not include the right to first publication of any Works, which right shall belong solely to CI.
\nCI shall have the sole right to copyright such Works. Service Provider grants to CI a nonexclusive, irrevocable royalty-free license to reproduce, translate, publish, use and dispose of, and to authorize others to so do, all copyrighted or copyrightable material not first produced or prepared by Service Provider in the performance of this Agreement, but which is incorporated in the Works, provided that such license shall be only to the extent that the Service Provider now has, or prior to completion of the Agreement may acquire, the right to grant such license without becoming liable to pay compensation to others solely because of such grant. To the extent that the Works contain any material to which Service Provider does not have the right to grant such license, Service Provider will assume responsibility for obtaining all necessary rights for use, reproduction, translation, publication and disposition of that material by CI.
\n12.
\nSecurity and Safety. Service Provider agrees that s/he has read, understands and shall comply with any applicable security guidance provided by CI, and acknowledges that s/he shall be solely responsible for Service Provider’s own safety and physical property or equipment during the performance of this Agreement.
\n13.
\nTravel. Service Provider shall be solely responsible for any travel arrangements, travel insurance, and all arrangements for visas, passports or immunizations. Service Provider shall adhere to all applicable international, national or local regulations and advisories governing travel, including safety, health and security measures in effect throughout the Term. Where applicable, any individual contractors employed or engaged by Service Provider, assigned with international travel under the terms of this Agreement or engaged in a high risk activity, agree to release and to waive any claim against CI as provided in Appendix 3, Release and Waiver.
\n14.
\nChoice of Law; Arbitration. This Agreement shall be construed and enforced in accordance with the laws of the District of Columbia, USA, applicable to contracts fully executed and performed therein and without giving effect to its conflict of laws principles. Any controversy or claim arising out of or relating to this Agreement, or the breach thereof, shall be settled by arbitration before a single arbitrator in Washington, DC, under the rules of the American Arbitration Association in effect at the time of commencement of the arbitration, and the parties agree that judgment upon the award rendered by the arbitrator shall be final, binding and may be entered in any court having jurisdiction thereof.
\n15.
\nCompliance with Law; CI Code of Ethics; Sexual Exploitation, Abuse and Harassment (SEAH).
\na. Service Provider will perform the Services in compliance with (i) the U.S. Foreign Corrupt Practices Act and Office of Foreign Asset Control regulations, as well as (ii) all laws and regulations of the country in which the Services are performed (including, but not limited to, such relating to bribery, corruption, terrorism financing and equal employment opportunity, as well as all the generally accepted standards applicable to such work), as if such aforementioned laws and regulations directly reached the activities of the Service Provider. Further, Service Provider agrees to perform all Services and to
\nconduct all activities related
\nthereto in accordance with CI’s Code of Ethics, a copy of which is attached hereto as Appendix 2 and incorporated by reference.
\nb.
\nService Provider shall not directly or indirectly condone, encourage, or tolerate participation, or engagement in any conduct substantially equivalent to Sexual Exploitation, Sexual Abuse, and Sexual Harassment (as defined in CI’s Policy on Prevention of Sexual Exploitation, Sexual Abuse, and Sexual Harassment, available at https://www.conservation.org/about/our-policies/prevention-of-sexual-exploitation-sexual-abuse-and-sexual-harassment) in carrying out Services hereunder.
\n16.
\nService Provider’s Anti-Terrorism Representation and Warranty. Service Provider is hereby notified that U.S. Executive Orders and U.S. law prohibit transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. Service Provider, therefore, represents and warrants that Service Provider has not provided, and will take all reasonable steps to ensure that Service Provider does not and will not knowingly provide, material support or resources to any individual or entity that commits, attempts to commit, advocates, facilitates, or participates in terrorist acts, or has committed, attempted to commit, facilitate, or participated in terrorist acts, and is compliant with all other applicable provisions of such U.S. Executive Orders and U.S. law.
\n16. Counterparts and Facsimile Signatures.
\na. Each party agrees that the other party may rely on a facsimile copy of the signature of a duly authorized signatory and that upon the exchange of such facsimile signatures, electronically or otherwise, this Agreement shall be binding between the parties whether or not hard copies of this Agreement are ever exchanged between them.
\nb.
\nThis Agreement may be signed in one or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument even though all the parties are not signatories to the original or the same counterpart.
\n17.
\nSeverability. In the event that any one or more of the provisions contained herein shall, for any reason, be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions of this Agreement, but this Agreement shall be construed as if such invalid, illegal or unenforceable provisions had never been contained herein, unless the deletion of such provision or provisions would result in such a material change so as to cause completion of the transactions contemplated herein to be unreasonable.
\n18.
\nNo Third-Party Beneficiaries. Except as expressly set forth herein, neither party intends that this Agreement shall benefit or create any right or cause of action in or on behalf of any person or entity other than the Service Provider and CI.
\n19. Non-Assignment. This Agreement shall not be transferred or assigned by Service Provider without prior written consent of CI.
\n20. Waiver. Either party may specifically waive any rights under this Agreement by the other party, but no such waiver shall be deemed effective unless in writing, signed by the waiving party, and specifically designating the rights waived. No waiver shall constitute a continuing waiver of similar or other rights.
\n21. Entire Agreement; Amendments. This Agreement supersedes all prior oral or written agreements between the parties and constitutes the entire Agreement between the parties. Unless indicated otherwise herein, this Agreement may not be amended, supplemented, or modified in any respect except by written agreement signed by both parties.
\n22. Notices. Notice under this Agreement shall be deemed to have been sufficiently given either when served personally or when sent by first-class registered mail addressed to the parties at the addresses set forth below. CI shall not be liable for, nor shall Service Provider be liable to perform, services or expenses incurred after the receipt of notice or termination.
\nIf to Service Provider:
\nPhone:
\nEmail:
\nIf to CI:
\nAttn:
\nConservation International Foundation
\n2011 Crystal Drive, Suite 600
\nArlington, VA 22202
\nPhone: 703.341.2400
\nEmail :
\nThe authorized representatives of the parties hereto have caused this Agreement to be executed as of the date first written above.
\n[SERVICE PROVIDER NAME] Conservation International Foundation
\n__________________________________ ______________________________
\n[Contractor Name & Title] [Name of CI representative] [Title] [ SVPs/+ or those designees holding a formal Power of Attorney with signature delegation.]
\nDate: ______________________________ Date: ______________________________
\nAppendix 1: Delivery Schedule
\nAppendix 2: Code of Ethics
\nAppendix 3: Release, Waiver of Liability and Consent to Medical Treatment [If Applicable] Appendix 4: [GOVT AGENCY] No-Objection Letter
\nGUIDELINES Bank Directive
\nGuidelines on Preventing and Combating Fraud and Corruption in Projects Financed by IBRD Loans and IDA Credits and Grants (revised as of July 1, 2016)
\nBank Access to Information Policy Designation
\nPublic
\nCatalogue Number
\nLEGVP5.09-DIR.117
\nIssued
\nJuly 19, 2016
\nEffective
\nJuly 1, 2016
\nContent
\nThese Guidelines are designed to prevent and combat Fraud and Corruption (as hereinafter defined) that may occur in connection with the use of proceeds of financing from the International Bank for Reconstruction and Development (IBRD) or the International Development Association (IDA) during the preparation and/or implementation of projects supported by Investment Project Financing (IPF). They set out the general principles, requirements and sanctions applicable to persons and entities which receive, are responsible for the deposit or transfer of, or take or influence decisions regarding the use of, such proceeds.
\nApplicable to
\nIBRD, IDA
\nIssuer
\nSenior Vice President and General Counsel, LEGVP
\nSponsor
\nChief Counsel, LEGO
\nOn Preventing and Combating Fraud and Corruption in Projects Financed by IBRD Loans and IDA Credits and Grants
\nDated October 15, 2006 and Revised in January 2011 and as of July 1, 2016
\nPurpose and General Principles
\n1.
\nThese Guidelines are designed to prevent and combat Fraud and Corruption (as hereinafter defined) that may occur in connection with the use of proceeds of financing from the International Bank for Reconstruction and Development (IBRD) or the International Development Association (IDA) during the preparation and/or implementation of projects supported by Investment Project Financing (IPF). They set out the general principles, requirements and sanctions applicable to persons and entities
\nwhich receive, are responsible for the deposit or transfer of, or take or influence decisions
\nregarding the use of, such proceeds.
\n2.
\nAll persons and entities referred to in paragraph 1 above must observe the highest standard of ethics. Specifically, all such persons and entities must take all appropriate measures to prevent and combat Fraud and Corruption, and refrain from engaging in, Fraud and Corruption in connection with the use of the proceeds of the IBRD or IDA financing.
\nLegal Considerations
\n3.
\nThe Legal Agreement1 providing for a Loan2 governs the legal relationships between the Borrower3 and the Bank4 with respect to the particular project for which the
\n1References in these Guidelines to “Legal Agreement” include any Loan Agreement providing for an IBRD loan or Financing Agreement providing for an IDA credit or grant, any Guarantee Agreement providing for a guarantee by the Member Country of such IBRD Loan, any agreement providing for a project preparation advance or Institutional Development Fund (IDF) Grant, Trust Fund Grant or Loan Agreement providing for a recipient-executed trust fund grant or loan in cases where these Guidelines are made applicable to such agreement, and any Project Agreement with a Project Implementing Entity related to any of the above.
\n2References to “Loan” or “Loans” include IBRD IPF loans as well as IDA IPF credits and grants, project preparation advances, IDF grants and recipient-executed trust fund grants or loans for projects to which these Guidelines are made applicable under the agreement providing for such grant and/or loan. These Guidelines do not apply to (i) Program for Results (PforR) financing or (ii) Development Policy Operations (DPOs), unless the Bank agrees with the Borrower on specified purposes for which Loan proceeds may be used, or (iii) IBRD/IDA guarantee operations.
\n3References in these Guidelines to the “Borrower” include the borrower of an IBRD loan or the recipient of an IDA credit or grant or of a trust fund grant or loan. In some cases, an IBRD Loan may be made to an entity other than the Member Country. In such cases, references in these Guidelines to “Borrower” include the Member Country as Guarantor of the Loan, unless the context requires otherwise. In some cases, the project, or a part of the project, is carried out by a Project Implementing Entity with which the Bank has entered into a Project Agreement. In such cases, references in these Guidelines to the “Borrower” include the Project Implementing Entity, as defined in the Legal Agreement.
\n4 References in these Guidelines to the “Bank” include both IBRD and IDA, whether acting in their own capacity or as administrator of trust funds financed by other donors.
\nLoan is made. The responsibility for the implementation of the project5 under the Legal Agreement, including the use of Loan proceeds, rests with the Borrower. The Bank, for its part, has a fiduciary duty under its Articles of Agreement to “make arrangements to ensure that the proceeds of any loan are used only for the purposes for which the loan was granted, with due attention to considerations of economy and efficiency and without regard to political or other non-economic influences or considerations.” 6 These Guidelines constitute an important element of those arrangements and are made applicable to the preparation and implementation of the project as provided in the Legal Agreement.
\nScope of Application
\n4.
\nThe following provisions of these Guidelines cover Fraud and Corruption that may occur in connection with the use of Loan proceeds during the preparation and implementation of a project financed, in whole or in part, by the Bank. These Guidelines cover Fraud and Corruption in the direct diversion of Loan proceeds for ineligible expenditures, as well as Fraud and Corruption engaged in for the purpose of influencing any decision as to the use of Loan proceeds. All such Fraud and Corruption is deemed, for purposes of these Guidelines, to occur in connection with the use of Loan proceeds.
\n5.
\nThese Guidelines apply to the Borrower and all other persons or entities which either receive Loan proceeds for their own use (e.g., “end users”), persons or entities such as fiscal agents which are responsible for the deposit or transfer of Loan proceeds (whether or not they are beneficiaries of such proceeds), and persons or entities which take or influence decisions regarding the use of Loan proceeds. All such persons and entities are referred to in these Guidelines as “recipients of Loan proceeds”, whether or not they are in physical possession of such proceeds.7
\n6.
\nThese Guidelines apply to the procurement of goods, works, non-consulting services and consulting services financed (in whole or in part) out of the proceeds of a Loan from the Bank. Additional specific requirements relating to Fraud and Corruption in connection with such procurement are set out in Annex IV of the World Bank Procurement Regulations for Borrowers under Investment Project Financing, dated July 1, 2016, as the same may be amended from time to time.
\n5 References in these Guidelines to the “project” means the Project as defined in the Legal Agreement.
\n6 IBRD’s Articles of Agreement, Article III, Section 5(b); IDA’s Articles of Agreement, Article V, Section 1(g).
\n7 Certain persons or entities may fall under more than one category identified in paragraph 5 of these Guidelines. A financial intermediary, for example, may receive payment for its services, will transfer funds to end users and will make or influence decisions regarding the use of Loan proceeds.
\nDefinitions of Practices Constituting Fraud and Corruption
\n7.
\nThese Guidelines address the following defined sanctionable practices when engaged in by recipients of Loan proceeds in connection with the use of such proceeds:8
\na.
\nA “corrupt practice” is the offering, giving, receiving or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party.9
\nb.
\nA “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly10 misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation.
\nc.
\nA “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party.
\nd.
\nA “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party.
\ne.
\nAn “obstructive practice” is (i) deliberately destroying, falsifying, altering or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation, or (ii) acts intended to materially impede the exercise of the Bank’s contractual rights of audit or access to information.11
\n8.
\nThe above practices, as so defined, are referred to collectively and individually in these Guidelines as “Fraud and Corruption”.
\nBorrower Actions to Prevent and Combat Fraud and Corruption in connection with the Use of Loan Proceeds
\n9.
\nIn furtherance of the above-stated purpose and general principles, the Borrower will:
\n8 Unless otherwise specified in the Legal Agreement, whenever these terms are used in the Legal Agreement, including in the applicable General Conditions, they have the meanings set out in paragraph 7 of these Guidelines.
\n9 Typical examples of corrupt practice include bribery and “kickbacks”.
\n10 To act “knowingly or recklessly”, the fraudulent actor must either know that the information or impression being conveyed is false, or be recklessly indifferent as to whether it is true or false. Mere inaccuracy in such information or impression, committed through simple negligence, is not enough to constitute fraudulent practice.
\n11 Such rights include those provided for, inter alia, in paragraph 9(d) of these Guidelines.
\na.
\ntake all appropriate measures to prevent Fraud and Corruption in connection with the use of Loan proceeds, including (but not limited to) (i) adopting appropriate fiduciary and administrative practices and institutional arrangements to ensure that the proceeds of the Loan are used only for the purposes for which the Loan was granted, and (ii) ensuring that all of its representatives12 involved with the project, and all recipients of Loan proceeds with which it enters into an agreement related to the Project, receive a copy of these Guidelines and are made aware of its contents;
\nb.
\nimmediately report to the Bank any allegations of Fraud and Corruption in connection with the use of Loan proceeds that come to its attention;
\nc.
\nif the Bank determines that any person or entity referred to in (a) above has engaged in Fraud and Corruption in connection with the use of Loan proceeds, take timely and appropriate action, satisfactory to the Bank, to address such practices when they occur;
\nd.
\ninclude such provisions in its agreements with each recipient of Loan proceeds as the Bank may require to give full effect to these Guidelines, including (but not limited to) provisions (i) requiring such recipient to abide by paragraph 10 below; (ii) requiring such recipient to permit the Bank to inspect all accounts, records and other documents relating to the project required to be maintained pursuant to the Legal Agreement, and to have them audited by, or
\non behalf of, the Bank; (iii) providing for the early termination or suspension by
\nthe Borrower of the agreement if such recipient is declared ineligible by the Bank under paragraph 11 below; and (iv) requiring restitution by such recipient of any amount of the loan with respect to which Fraud and Corruption has occurred;
\ne.
\ncooperate fully with representatives of the Bank in any investigation into allegations of Fraud and Corruption in connection with the use of Loan proceeds; and
\nf.
\nin the event that the Bank declares any recipient of Loan proceeds ineligible as described in paragraph 11 below, take all necessary and appropriate action to give full effect to such declaration by, among other things, (i) exercising the Borrower’s right to terminate early or suspend the agreement between the Borrower and such recipient and/or (ii) seeking restitution.
\nOther Recipients of Loan Proceeds
\n10.
\nIn furtherance of the above-stated purpose and general principles, each recipient of Loan proceeds which enters into an agreement with the Borrower (or with another recipient of Loan proceeds) relating to the Project will:
\na. carry out its project-related activities in accordance with the above-stated
\n12 References in these Guidelines to “representatives” of an entity also include its officials, officers, employees and agents.
\ngeneral principles and the provisions of its agreement with the Borrower referred to in paragraph 9(d) above; and include similar provisions in any agreements related to the project into which it may enter with other recipients of Loan proceeds;
\nb.
\nimmediately report to the Bank any allegations of Fraud and Corruption in connection with the use of Loan proceeds that come to its attention;
\nc.
\ncooperate fully with representatives of the Bank in any investigation into allegations of Fraud and Corruption in connection with the use of Loan proceeds;
\nd.
\ntake all appropriate measures to prevent Fraud and Corruption by its representatives (if any) in connection with the use of Loan proceeds, including (but not limited to): (i) adopting appropriate fiduciary and administrative practices and institutional arrangements to ensure that the proceeds of the Loan are used only for the purposes for which the Loan was granted, and (ii) ensuring that all its representatives receive a copy of these Guidelines and are made aware of its contents;
\ne.
\nin the event that any representative of such recipient is declared ineligible as described in paragraph 11 below, take all necessary and appropriate action to give full effect to such declaration by, among other things, either removing such representative from all duties and responsibilities in connection with the project or, when requested by the Bank or otherwise
\nappropriate, terminating its contractual relationship with such representative;
\nand
\nf.
\nin the event that it has entered into a project-related agreement with another person or entity which is declared ineligible as described in paragraph 11 below, take all necessary and appropriate action to give full effect to such declaration by, among other things, (i) exercising its right to terminate early or suspend such agreement, and/or (ii) seeking restitution.
\nActions by the Bank in Cases of Fraud and Corruption
\n11.
\nIn furtherance of the above-stated purpose and general principles, the Bank has the right to sanction, in accordance with prevailing World Bank Group sanctions policies and procedures, any individual or entity13 other than the Member Country14, including (but not limited to) declaring such individual or entity ineligible publicly, either indefinitely or for a stated period of time: (i) to be awarded a Bank-financed contract; (ii) to benefit from
\n13 As in the case for bidders in the procurement context, the Bank may also sanction individuals and entities which engage in Fraud or Corruption in the course of applying to become a recipient of Loan proceeds (e.g., a bank which provides false documentation so as to qualify as a financial intermediary in a Bank-financed project) irrespective of whether they are successful.
\n14 For purposes of these Guidelines, “Member Country” includes officials and employees of the national government or of any of its political or administrative subdivisions, and government owned enterprises and agencies that are not eligible to compete for and be awarded Bank-financed contracts in accordance with paragraph 3.22 of the World Bank Procurement Regulations for IPF Borrowers.
\na Bank-financed contract, financially or otherwise, for example as a sub-contractor; and (iii) to otherwise participate in the preparation or implementation of the project or any other project financed, in whole or in part, by the Bank,
\na.
\nif at any time the Bank determines15 that such individual or entity has engaged in Fraud and Corruption in connection with the use of Loan proceeds;16
\nb.
\nif another financier with which the World Bank Group has entered into an agreement for the mutual enforcement of debarment decisions17 has declared such individual or entity ineligible to receive proceeds of financings made by such financier or otherwise to participate in the preparation or implementation of any project financed in whole or in part by such financier as a result of a determination by such financier that the individual or entity has engaged in Fraud and Corruption in connection with the use of the proceeds of a financing made by such financier; or
\nc.
\nif the World Bank Group has found the individual or entity to be a non-responsible vendor on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement.
\nMiscellaneous
\n12.
\nThe provisions of these Guidelines do not limit any other rights, remedies18 or obligations of the Bank or the Borrower under the Legal Agreement or any other document to which the Bank and the Borrower are both parties.
\n15 The Bank has established a Sanctions Board, and related procedures, for the purpose of making such determinations. The procedures of the Sanctions Board sets forth the full set of sanctions available to the Bank. 16 The sanction may, without limitation, also include restitution of any amount of the Loan with respect to which Fraud and Corruption has occurred. The World Bank Group may publish the identity of any individual or entity declared ineligible under paragraph 11 of these Guidelines.
\n17 Also sometimes referred to as “cross-debarment.”
\n18 The Legal Agreement provides the Bank with certain rights and remedies which it may exercise with respect to the Loan in the event of Fraud and Corruption in connection with the use of Loan proceeds, in the circumstances described therein.
\n\n
\n\n
\n\n
SELECTION OF CONSULTANTS
\n\n\n\n
\n\n
REQUEST FOR PROPOSALS
\n\n(DIRECT RFP WITHOUT EOI)
\n\n(by e-procurement)
\n\n\n\n
\n\n
\n\n
\n\n
RFP No.:IN-SUCM-357376-CS-QCBS
\n\n\n\n
\n\n
\n\n
Consulting Services for:
\n\nPreparation of Environmental and Social Impact Assessment
\n\nfor regional Sanitary Landfills and Transfer
\n\nStations in two Clusters and independent review of ESIAs for dumpsite remediation
\n\n\n\n
\n\n
\n\n
Client: KERALA SOLID WASTE MANAGEMENT PROJECT (KSWMP)
\n\nLOCAL SELF GOVERNMENT DEPARTMENT, GOVERNMENT OF KERALA
\n\n\n\n
Country: INDIA
\n\n\n\n
| \n\t\t\t Project: \n\t\t\t | \n\t\t\t\n\t\t\t Regional Sanitary Landfill Facility and Transfer Stations in Cluster 1 and Cluster 4 in the State of Kerala \n\t\t\t | \n\t\t
\n\n
\n\n
Issued on: April 25, 2023
\n\n\n\n
TABLE OF CONTENT
\n\n\n\n
PART I 3
\n\nSection 1. Letter of Invitation 3
\n\nSection 2. Instructions to Consultants and Data Sheet 7
\n\nSection 3. Technical Proposal – Standard Forms 46
\n\nSection 4. Financial Proposal - Standard Forms 58
\n\nSection 5. Eligible Countries 69
\n\nSection 6. Fraud and Corruption 70
\n\nSection 7. Terms of Reference 72
\n\nPART II 107
\n\nSection 8. Conditions of Contract and Contract Forms 107
\n\n\n\n
\n\n
\n\n
Letter of Invitation
\n\nConsulting Services
\n\n\n\n
\n\n
Name of Assignment: Preparation of Environmental and Social Impact Assessment for regional Sanitary Landfills and Transfer Stations in two Clusters and independent review of ESIAs for dumpsite remediation
\n\nRFP Reference No.: IN-SUCM-357376-CS-QCBS
\n\nLoan No./Credit No./ Grant No.: IBRD-P4960
\n\nLocation and Date: Thiruvananthapuram, Kerala, India
\n\nDate: 25 April 2023
\n\n\n\n
Dear Mr. /Ms.:
\n\n\n\n
Section 1 – Request for Proposals Letter
\n\nSection 2 - Instructions to Consultants and Data Sheet
\n\nSection 3 - Technical Proposal FTP - Standard Forms
\n\nSection 4 - Financial Proposal - Standard Forms
\n\nSection 5 – Eligible Countries
\n\nSection 6 – Fraud and Corruption
\n\nSection 7 - Terms of Reference
\n\nSection 8 - Standard Forms of Contract (Lump-Sum)
\n\n\n\n
Yours sincerely,
\n\n\n\n
Dr. Adeela Abdulla IAS
\n\nProject Director
\n\nAddress: Upper Ground Floor, Trans Towers, Vazhuthacaud,
\n\nThiruvananthapuram -695014, Kerala, India
\n\nTelephone: +91 471-2333011
\n\nE-Mail: tenderkswmp@gmail.com;
\n\nWebsite: www.kswmp.org;
\n\n\n\n
\n\n
TABLE OF CONTENT
\n\n\n\n
A. General Provisions 7
\n\n1. Definitions 7
\n\n2. Introduction 9
\n\n3. Conflict of Interest 9
\n\n4. Unfair Competitive Advantage 11
\n\n5. Fraud and Corruption 11
\n\n6. Eligibility 11
\n\nB. Preparation of Proposals 13
\n\n7. General Considerations 13
\n\n8. Cost of Preparation of Proposal 13
\n\n9. Language 13
\n\n10. Documents Comprising the Proposal 13
\n\n11. Only One Proposal 13
\n\n12. Proposal Validity 13
\n\n13. Clarification and Amendment of RFP 15
\n\n14. Preparation of Proposals Specific Considerations 15
\n\n15. Technical Proposal Format and Content 16
\n\n16. Financial Proposal 16
\n\nC. Submission, Opening and Evaluation 17
\n\n17. Submission, Sealing, and Marking of Proposals 17
\n\n18. Confidentiality 18
\n\n19. Opening of Technical Proposals 19
\n\n20. Proposals Evaluation 19
\n\n21. Evaluation of Technical Proposals 20
\n\n22. Financial Proposals for QBS 20
\n\n23. Public Opening of Financial Proposals (for QCBS, FBS, and LCS methods) 20
\n\n24. Correction of Errors 21
\n\n25. Taxes 22
\n\n26. Combined Quality and Cost Evaluation 22
\n\nD. Negotiations and Award 23
\n\n27. Negotiations 23
\n\n28. Conclusion of Negotiations 24
\n\n29. Notification of Award 25
\n\n30. Signing of Contract 25
\n\n31. Procurement Related Complaint 26
\n\nE. Data Sheet 27
\n\n\n\n
\n\n
\n\n
Instructions to Consultants
\n\nA. General Provisions
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t a. Conflicting Activities \n\t\t\t | \n\t\t\t\n\t\t\t (i) Conflict between consulting activities and procurement of goods, works or non-consulting services: a firm that has been engaged by the Client to provide goods, works, or non-consulting services for a project, or any of its Affiliates, shall be disqualified from providing consulting services resulting from or directly related to those goods, works, or non-consulting services. Conversely, a firm hired to provide consulting services for the preparation or implementation of a project, or any of its Affiliates, shall be disqualified from subsequently providing goods or works or non-consulting services resulting from or directly related to the consulting services for such preparation or implementation. \n\t\t\t | \n\t\t||
| \n\t\t\t b. Conflicting Assignments \n\t\t\t | \n\t\t\t\n\t\t\t (ii) Conflict among consulting assignments: a Consultant (including its Experts and Sub-consultants) or any of its Affiliates shall not be hired for any assignment that, by its nature, may be in conflict with another assignment of the Consultant for the same or for another Client. \n\t\t\t | \n\t\t||
| \n\t\t\t c. Conflicting Relationships \n\t\t\t | \n\t\t\t\n\t\t\t (iii) Relationship with the Client’s staff: a Consultant (including its Experts and Sub-consultants) that has a close business or family relationship with a professional staff of the Borrower (or of the Client, or of implementing agency, or of a recipient of a part of the Bank’s financing) who are directly or indirectly involved in any part of (i) the preparation of the Terms of Reference for the assignment, (ii) the selection process for the Contract, or (iii) the supervision of the Contract, may not be awarded a Contract, unless the conflict stemming from this relationship has been resolved in a manner acceptable to the Bank throughout the selection process and the execution of the Contract. \n\t\t\t | \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t a. Sanctions \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t b. Prohibitions \n\t\t\t | \n\t\t\t\n\t\t\t
(a) as a matter of law or official regulations, the Borrower’s country prohibits commercial relations with that country, provided that the Bank is satisfied that such exclusion does not preclude effective competition for the provision of Services required; or \n\n\t\t\t(b) by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower’s Country prohibits any import of goods from that country or any payments to any country, person, or entity in that country. \n\t\t\t | \n\t\t||
| \n\t\t\t c. Restrictions for State-Owned Enterprises \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t d. Restrictions for Public Employees \n\t\t\t | \n\t\t\t\n\t\t\t
(i) the services of the government official or civil servant are of a unique and exceptional nature, or their participation is critical to project implementation; and \n\n\t\t\t(ii) their hiring would not create a conflict of interest, including any conflict with employment or other laws, regulations, or policies of the Borrower. \n\t\t\t | \n\t\t||
| \n\t\t\t B. Preparation of Proposals \n\t\t\t | \n\t\t|||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t a. Extension of Proposal Validity \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t b. Substitution of Key Experts at Validity Extension \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t c. Sub-Contracting \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
15.1.1 Consultant shall not propose alternative Key Experts. Only one CV shall be submitted for each Key Expert position. Failure to comply with this requirement will make the Proposal non-responsive. \n\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t a. Price Adjustment \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t b. Taxes \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t c. Currency of Proposal \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t d. Currency of Payment \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t C. Submission, Opening and Evaluation \n\t\t\t | \n\t\t|||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t a. Time-Based Contracts \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 24.1.1 If a Time-Based contract form is included in the RFP, the Client’s evaluation committee will (a) correct any computational or arithmetical errors, and (b) adjust the prices if they fail to reflect all inputs included for the respective activities or items included in the Technical Proposal. In case of discrepancy between (i) a partial amount (sub-total) and the total amount, or (ii) between the amount derived by multiplication of unit price with quantity and the total price, or (iii) between words and figures, the former will prevail. In case of discrepancy between the Technical and Financial Proposals in indicating quantities of input, the Technical Proposal prevails and the Client’s evaluation committee shall correct the quantification indicated in the Financial Proposal so as to make it consistent with that indicated in the Technical Proposal, apply the relevant unit price included in the Financial Proposal to the corrected quantity, and correct the total Proposal cost. \n\t\t\t | \n\t\t||
| \n\t\t\t b. Lump-Sum Contracts \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 24.1.2 If a Lump-Sum contract form is included in the RFP, the Consultant is deemed to have included all prices in the Financial Proposal, so neither arithmetical corrections nor price adjustments shall be made. The total price, net of taxes understood as per ITC 25, specified in the Financial Proposal (Form FIN-1) shall be considered as the offered price. Where there is a discrepancy between the amount in words and the amount figures, the amount in words shall prevail. \n\t\t\t | \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t b. Fixed-Budget Selection (FBS) \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t c. Least-Cost Selection \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t D. Negotiations and Award \n\t\t\t | \n\t\t|||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t a. Availability of Key Experts \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t b. Technical Negotiations \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t c. Financial Negotiations \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
Contract Award Notice \n\n\t\t\tWithin ten (10) Business Days from the date of notification of award such request, the Client shall publish the Contract Award Notice which shall contain, at a minimum, the following information: \n\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
Section 2. Instructions to Consultants
\n\nE. Data Sheet
\n\n\n\n
| \n\t\t\t ITC \n\n\t\t\tReference \n\t\t\t | \n\t\t\t\n\t\t\t A. General \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 1 (m) \n\t\t\t | \n\t\t\t\n\t\t\t Electronic –Procurement System \n\n\t\t\tThe Client shall use the following electronic-procurement system to manage this Request for Proposal (RFP) process: \n\n\t\t\thttps://etenders.kerala.gov.in; \n\n\t\t\tThe electronic-procurement system shall be used to manage the following part of the RFP process: \n\n\t\t\tIssuing RFP and Corrigenda, if any; submissions of Proposals, opening of Proposals, publication of Evaluation outcome \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 2.1 \n\t\t\t | \n\t\t\t\n\t\t\t Name of the Client: Kerala Solid Waste Management Project (KSWMP) \n\n\t\t\tMethod of selection: Quality-cum-Cost Based Selection (QCBS) as per \n\n\t\t\tthe Procurement Regulations for IPF Borrowers Fourth Edition November 2020 (available on www.worldbank.org) \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 2.2 \n\t\t\t | \n\t\t\t\n\t\t\t Financial Proposal to be submitted together with Technical Proposal: Yes. \n\n\t\t\tThe name of the assignment is: Preparation of Environmental and Social Impact Assessment for regional Sanitary Landfills and Transfer Stations in two Clusters and independent review of ESIAs for dumpsite remediation \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 2.3 \n\t\t\t | \n\t\t\t\n\t\t\t A pre-proposal conference will be held: Yes \n\n\t\t\tDate & Mode of pre-proposal conference: May 03, 2023; Online \n\n\t\t\tTime:11.00 AM \n\n\t\t\tTelephone: +91 471 2333 011 E-mail: tenderkswmp@gmail.com; \n\n\t\t\tLink for online pre-proposal conference will be shared by the Client on receipt of e-mail requests from interested Firms; \n\n\t\t\tContact person / Conference coordinator: Dr. Kannan Narayanan, Environmental Expert \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 2.4 \n\t\t\t | \n\t\t\t\n\t\t\t The Client will provide the following inputs, project data, reports, etc. to facilitate the preparation of the Proposals: \n\n\t\t\tThe inputs that will be provided by the Client are covered in detail in 0 7.9 of the Terms of Reference (ToR). \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 4.1 \n\t\t\t | \n\t\t\t\n\t\t\t Not Applicable. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 6.3.1 \n\t\t\t | \n\t\t\t\n\t\t\t A list of debarred firms and individuals is available at the Bank’s external website: www.worldbank.org/debarr \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t B. Preparation of Proposals \n\t\t\t | \n\t\t|||||||||||||||||
| \n\t\t\t 9.1 \n\t\t\t | \n\t\t\t\n\t\t\t This RFP has been issued in the English language. \n\n\t\t\tProposals shall be submitted in English language. \n\n\t\t\tAll correspondence exchange shall be in English language. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 10.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Proposal shall comprise the following. The Technical and Financial Proposals shall be submitted online in the e-procurement system in separate folders: \n\n\t\t\tFor FULL TECHNICAL PROPOSAL (FTP): \n\n\t\t\tThe Technical Proposal comprising: \n\n\t\t\t
AND \n\n\t\t\tThe Financial Proposal comprising: \n\n\t\t\t(1) FIN-1 \n\n\t\t\t(2) FIN-2 \n\n\t\t\t(3) FIN-3 \n\n\t\t\t(4) FIN-4 \n\n\t\t\t(5) FIN-5 \n\n\t\t\t(6) Statement of Undertaking (if required under Data Sheet 10.2 below) \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 10.2 \n\t\t\t | \n\t\t\t\n\t\t\t Statement of Undertaking is required: Yes. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 11.1 \n\t\t\t | \n\t\t\t\n\t\t\t Participation of Sub-consultants, Key Experts and Non-Key Experts in more than one Proposal is permissible: Yes. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 12.1 \n\t\t\t | \n\t\t\t\n\t\t\t Proposals shall be valid for 120 days’ calendar days \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 12.4 \n\t\t\t | \n\t\t\t\n\t\t\t Replace second sentence of ITC 12.4 with the following: \n\n\t\t\t“However, should the need arise, any request for extension of validity will be hosted on e-procurement portal and an e-mail will be sent to each Consultant. The Consultants may send their response if any on the e-procurement portal and through e-mail at the e-mail id given in Data Sheet 2.3. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 13 with the following: \n\n\t\t\t“13.1. The e-procurement system specified in ITC 1(m) provides for online clarifications. A Consultant may request an online clarification of any part of the RFP during the period indicated in the Data Sheet before the Proposals’ submission deadline, or raise its inquiries during the pre-proposal conference, if provided for in accordance with ITC 2.3. Clarifications requested through any other mode shall not be considered by the Client. The Client will respond online by uploading the response (including an explanation of the query but without identifying its source) for information of all Consultants. Should the Client deem it necessary to amend the RFP as a result of a clarification, it shall do so following the procedure described in ITC 13.1.1 and ITC 13.1.2 below. It is the consultant’s responsibility to check on the e-procurement system, for any addendum/ amendment/ corrigendum to the RFP document. \n\n\t\t\t13.1.1 At any time before the proposal submission deadline, the Client may amend the RFP by issuing an amendment online in accordance with the procedure described in the Data Sheet. The amendment shall be binding on all Consultants. The Client shall not be liable for any information not received by the Consultants. It is the Consultants’ responsibility to verify the website for the latest information related to the RFP. \n\n\t\t\t13.1.2 If the amendment is substantial, the Client may extend the proposal submission deadline to give the Consultants reasonable time to take an amendment into account in their Proposals, by amending the RFP in accordance with ITC 13.1.1. \n\n\t\t\t13.2 A Consultant may modify its Proposal in the following manner, by using the appropriate option for proposal modification on e-procurement portal, before the deadline for submission of proposals. No modifications to the Technical or Financial Proposal shall be accepted after the proposal submission deadline. \n\n\t\t\t(a) For proposal modification and consequential re-submission, the Consultant is not required to withdraw the proposal submitted earlier. The last modified proposal submitted by the consultant within the proposal submission time shall be considered as the ‘Proposal’. \n\n\t\t\t(b) For this purpose, modification/withdrawal by other means will not be accepted. \n\n\t\t\t(c) The modification and consequential re-submission of proposals is allowed any number of times. \n\n\t\t\t(d) A consultant may withdraw its proposal by using the appropriate option for proposal withdrawal, before the deadline for submission of proposals. However, if the proposal is withdrawn, re-submission is allowed as applicable to the e-procurement system].” \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 13.1 \n\t\t\t | \n\t\t\t\n\t\t\t Clarifications may be requested online no later than 11 days prior to the submission deadline. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 13.1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Client will host the amendment to RFP, if any on the e-procurement portal at any time prior to the submission deadline. \n\n\t\t\tThe system will also send auto-e-mail regarding hosting of amendment to consultants who have started working on the RFP. The Consultants shall remain responsible to view amendment to RFP. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 13.2 (d) \n\t\t\t | \n\t\t\t\n\t\t\t Re-submission of the proposal is “allowed”, if withdrawn. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 14.1.2 \n\n\t\t\t(do not use for Fixed Budget method) \n\t\t\t | \n\t\t\t\n\t\t\t Estimated total cost of the assignment: INR 120 Lakhs, excluding the cost of testing. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 14.1.3 \n\n\t\t\tfor time-based contracts only \n\t\t\t | \n\t\t\t\n\t\t\t Not applicable \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 14.1.4 and 26.2 \n\n\t\t\tuse for Fixed Budget method \n\t\t\t | \n\t\t\t\n\t\t\t Not applicable \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 15.1 \n\t\t\t | \n\t\t\t\n\t\t\t Delete from the first sentence of ITC 15.1, the following: ‘and shall comprise the documents listed in the Data Sheet’. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 15.2 \n\t\t\t | \n\t\t\t\n\t\t\t The format of the Technical Proposal to be submitted is: FTP \n\n\t\t\tSubmission of the Technical Proposal in a wrong format may lead to the Proposal being deemed non-responsive to the RFP requirements. \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 16.1 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t (1) a per diem allowance, including hotel, for experts for every day of absence from the home office for the purposes of the Services; \n\n\t\t\t(2) cost of travel by the most appropriate means of transport and the most direct practicable route; \n\n\t\t\t(3) cost of office accommodation, including overheads and back-stop support; \n\n\t\t\t(4) communications costs; \n\n\t\t\t(5) cost of purchase or rent or freight of any equipment required to be provided by the Consultants; \n\n\t\t\t(6) cost of reports production (including printing) and delivering to the Client; \n\n\t\t\t(7) [insert relevant type of expenses, if/as applicable] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 16.2 \n\t\t\t | \n\t\t\t\n\t\t\t A price adjustment provision applies to remuneration rates: No. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 16.3 \n\t\t\t | \n\t\t\t\n\t\t\t Information on the Consultant’s tax obligations in India can be found from the Ministry of Finance, Government of India website http://finmin.nic.in \n\n\t\t\tConsultants and their Sub-consultants and Experts are responsible for payment of all taxes as applicable in India. \n\n\t\t\tThe Client will, however reimburse on proof of submission with relevant Government Authority, the Goods & Services Tax (GST) payable on the contract value by the consultant, as per Applicable Law in India. Statutory deductions of taxes at source (TDS), however, shall be made as applicable. \n\n\t\t\tThe above only are to be shown separately in the financial proposal. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 16.4 \n\t\t\t | \n\t\t\t\n\t\t\t The Financial Proposal shall be submitted in Indian Rupees. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 16.5 \n\t\t\t | \n\t\t\t\n\t\t\t Payments under the Contract shall be made in Indian Rupees. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t C. Submission, Opening and Evaluation \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||
| \n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 17 with the following: \n\n\t\t\t“17.1 The Consultant shall submit a digitally signed, encrypted, and complete Proposal comprising the documents and forms in accordance with ITC 10 (Documents Comprising Proposal). Consultants shall mark as “CONFIDENTIAL” information in their Proposals which is confidential to their business. This may include proprietary information, trade secrets or commercial or financially sensitive information. The submission shall be done electronically on the e-procurement system and in accordance with procedure specified in the Data Sheet. Proposals submitted by any other means will be rejected. Detailed guidelines for viewing proposals, and for online submission of proposals are given on the website. \n\n\t\t\t17.2 An authorized representative of the Consultant shall digitally sign the original submission letters in the required format for both the Technical Proposal and, if applicable, the Financial Proposal and shall initial all pages of both. The authorization shall be in the form of a written power of attorney to be scanned and uploaded together with the Technical Proposal. \n\n\t\t\t17.2.1 A Proposal submitted by a Joint Venture shall be signed by all members so as to be legally binding on all members, or by an authorized representative who has a written power of attorney signed by each member’s authorized representative. The submission letters and the power of attorney shall then be scanned and uploaded together with the Technical Proposal. \n\n\t\t\t17.3 Any modifications, revisions, interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the person signing the Proposal. \n\n\t\t\t17.4 The Proposal or its modifications must be uploaded on the e-procurement portal specified in ITC 1(m), no later than the deadline indicated in the Data Sheet, or any extension to this deadline. The electronic system will not accept any Proposal or its modification for uploading after the deadline, as per server time. \n\n\t\t\t17.5 Once the Proposal is uploaded on the portal, the system will generate a unique identification number with the stamped submission time. The unique identification number with the time stamp represents an acknowledgement of the Proposal submission. Any other system’s functionality requirements are specified in the Data Sheet.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 17.1 \n\t\t\t | \n\t\t\t\n\t\t\t The electronic submission procedures shall be as follows: \n\n\t\t\tThe Consultants shall submit their Proposals (both Technical and Financial) electronically on the e-procurement portal specified in ITC 1(m), following the procedure given below. Detailed guidelines for viewing proposals and for online submission are given on the website: \n\n\t\t\t(a) To participate in the e-tendering process, it is mandatory for the consultants to have enrolment/registration in the website, and valid Class … [insert as required for the e-procurement system, usually Class II/III(DSC) with signing + Encryption] Digital Signature Certificate (in the name of person who will sign the proposal) in the form of smart card/e-token, obtained from any of the licensed Certifying Agency authorized by the Government of India. Consultants can see the list of licensed CAs from the link www.cca.gov.in [modify the link or refer to the source where such list can be found, if required] \n\n\t\t\t(b) The consultant should register in the website using the relevant option available. Then the Digital Signature registration has to be done with the e-token, after logging into the website. The consultant can then login the website through the secured login by entering the password of the e-token & the user id/ password chosen during registration. \n\n\t\t\t(c) The size of individual files containing the documents comprising the Proposal(s) shall not exceed 10 MB and there is no limit on the number of files to be uploaded. [modify, if required] \n\n\t\t\t[Note for Consultants: For online submission of proposals, the Consultants shall fill up online, the forms that are available for online filling on the e-portal. The rest of the forms shall be downloaded by the Consultants and filled up. The filled-up pages shall then be digitally signed, scanned and uploaded on the e-procurement portal along with the scanned copies of the supporting documents.] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 17.4 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t The Proposals must be uploaded on the e-procurement portal specified in ITC 1(m) no later than: \n\n\t\t\tDate: 16/05/2023 \n\n\t\t\tTime: 16:00 Hrs. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 17.5 \n\t\t\t | \n\t\t\t\n\t\t\t None \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 19 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 19 with the following: \n\n\t\t\t“19.1 The Client’s evaluation committee shall conduct the opening of the Technical Proposals online following the procedure described in the Data Sheet and this could be viewed online by the Consultants. The consultants or their authorized representatives may attend the online opening in person if this option is offered in the Data Sheet. The opening date, time and the address are stated in the Data Sheet. The folder with the Financial Proposal shall remain unopened, encrypted, in the e-procurement system until the subsequent public opening in accordance with ITC 23. \n\n\t\t\t19.2 At the opening of the Technical Proposals the following shall be read out and recorded online simultaneously: (i) the name and the country of the Consultant or, in case of a Joint Venture, the name of the Joint Venture, the name of the lead member and the names and the countries of all members; (ii) the presence or absence of the folder with the Financial Proposal in the portal; and (iii) any other information deemed appropriate or as indicated in the Data Sheet.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 19.1 \n\t\t\t | \n\t\t\t\n\t\t\t The procedure for online opening of technical proposals shall be: Technical proposal will be opened on the e-procurement portal by the Client’s Evaluation Committee at the date and time indicated below. \n\n\t\t\tDate: 16/05/2023 \n\n\t\t\tTime: 16:30 hrs. \n\n\t\t\tConsultants have an option to attend the opening of the Technical Proposals in person. The opening shall take place at: \n\n\t\t\tKerala Solid Waste Management Project (KSWMP) \n\n\t\t\tUpper Ground Floor, Trans Towers, Vazhuthacaud, \n\n\t\t\tThiruvananthapuram -695014, Kerala, India \n\n\t\t\tTelephone: 0471-2333011 \n\n\t\t\tE-Mail: tenderkswmp@gmail.com \n\n\t\t\tWebsite: www.kswmp.org \n\n\t\t\tIn the event of the specified date of proposal opening being declared a holiday for the Client, the proposals will be opened at the appointed time and location on the next working day \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 19.2 \n\t\t\t | \n\t\t\t\n\t\t\t In addition, the following information will be read aloud at the opening of the Technical Proposals: N/A \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 21.1 \n\n\t\t\t[for FTP] \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Consultants’ technical proposal shall be evaluated in two parts. \n\n\t\t\t\n\n\t\t\t Part A (as mentioned below) shall be the mandatory criteria that the consultants must meet. Technical Proposals of Consultants who do not meet the criteria in Part A, shall not be further evaluated, and the proposal shall be rejected. \n\n\t\t\tTechnical Proposal of Consultants, who meet the criteria in Part A, shall be evaluated further using the scoring scheme contained in Part B below. \n\n\t\t\t\n\n\t\t\t Part A: Mandatory Criteria: \n\n\t\t\t\n\n\t\t\t
\n\n\t\t\t Part B: Evaluation Criteria: \n\n\t\t\tCriteria, sub-criteria, and point system for the evaluation of the Full Technical Proposals: \n\n\t\t\tPoints \n\n\t\t\t(i) Specific experience of the Consultant (as a firm) relevant to the Assignment: [20] \n\n\t\t\t[ Notes to Consultant: The Client shall assess similarity of the work to be done in this assignment with assignments successfully completed by the Consultant. Client testimony, if provided will be an additional factor] \n\n\t\t\tii) Adequacy and quality of the proposed methodology, and work plan in responding to the Terms of Reference (TORs): [40] \n\n\t\t\t\n\n\t\t\t [Notes to Consultant: the Client will assess whether the proposed methodology is clear, responds to the TORs, work plan is realistic and implementable; overall team composition is balanced and has an appropriate skills mix; and the work plan has right input of Experts] \n\n\t\t\t\n\n\t\t\t (iii) Key Experts’ qualifications and competence for the Assignment: \n\n\t\t\t{Notes to Consultant: each position number corresponds to the same for the Key Experts in Form TECH-6 to be prepared by the Consultant} \n\n\t\t\t
\n\n\t\t\t Total points for criterion (iii): [40] \n\n\t\t\tThe number of points to be assigned to each of the above positions shall be determined considering the following three sub-criteria and relevant percentage weights: \n\n\t\t\t1) General qualifications (general education, training, and experience): (30%) \n\n\t\t\t2) Adequacy for the Assignment (relevant education, training, experience in the sector/similar assignments): (70%) \n\n\t\t\tTotal weight: 100% \n\n\t\t\t\n\n\t\t\t Total points for the chosen criteria: 100 \n\n\t\t\t\n\n\t\t\t The minimum technical score (St) required to pass is:70 Marks \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 22.2 \n\t\t\t | \n\t\t\t\n\t\t\t Replace second sentence of ITC 22.2 with the following: \n\n\t\t\t“All other Financial Proposals shall not be opened.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Public Opening of Financial Proposals \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 23 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 23.1 with the following: \n\n\t\t\t“23.1 After the technical evaluation is completed and the Bank has issued its no objection (if applicable), the Client shall notify online through e-procurement portal those Consultants whose Proposals were considered non-responsive to the RFP and TOR or did not meet the minimum qualifying technical score, advising them the following: \n\n\t\t\t
In ITC 23.2(b) first sentence, after the words ‘in writing’, add the following: ‘online through e-procurement portal’ \n\n\t\t\tIn ITC 23.2(b)(iv), after the words ‘location of the’ add the following: ‘online’ \n\n\t\t\tReplace ITC 23.4 with the following: \n\n\t\t\t“23.4 The Consultant’s attendance at the opening of the Financial Proposals (in person, or online) is optional and is at the Consultant’s choice” \n\n\t\t\tReplace ITC 23.5 with the following: \n\n\t\t\t“The Financial Proposals shall be publicly opened online by the Client’s evaluation committee in the presence of the representatives of the Consultants and anyone else who chooses to attend. Any interested party who wishes to attend this public opening should contact the client as indicated in the Data Sheet. Alternatively, a notice of the public opening of Financial Proposals may be published on the Client’s website, if available. At the opening, the names of the Consultants, and the overall technical scores, including the break-down by criterion, shall be read aloud and recorded online simultaneously. The Financial Proposals shall be then opened, and the total prices read aloud and recorded online simultaneously. The records of the opening shall remain on the e-procurement portal for the information of all Consultants who submitted Proposals and the Bank, unless the Data Sheet provides for other means of sending notifications and the results of the financial opening.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 23.5 \n\t\t\t | \n\t\t\t\n\t\t\t Following the completion of the evaluation of the Technical Proposals, the Client will notify online through e-procurement portal, all Consultants of the location, date and time of the public opening of Financial Proposals. \n\n\t\t\tAny interested party who wishes to attend this public opening should contact Project Director, KSWMP, tenderkswmp@gmail.com and request to be notified of the location, date and time of the public opening of Financial Proposals. The request should be made before the deadline for submission of Proposals, stated above. \n\n\t\t\tAlternatively, a notice of the public opening of Financial Proposals may be published on the Client’s website, if available. \n\n\t\t\tIn the event of the specified date of proposal opening being declared a holiday for the Client, the proposals will be opened at the appointed time and location on the next working day. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 25.1 \n\t\t\t | \n\t\t\t\n\t\t\t For the purpose of the evaluation, the Client will exclude: all local identifiable indirect taxes such as GST or similar taxes levied on the contract’s invoices. \n\n\t\t\tIf a Contract is awarded, at Contract negotiations, all such taxes will be discussed, finalized (using the itemized list as a guidance but not limiting to it) and added to the Contract amount as a separate line, also indicating which taxes shall be paid by the Consultant and which taxes are withheld and paid by the Client on behalf of the Consultant. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 26.1 \n\n\t\t\t(QCBS only) \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. \n\n\t\t\tThe formula for determining the financial scores (Sf) of all other Proposals is calculated as following: \n\n\t\t\tSf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest price, and “F” the price of the proposal under consideration. \n\n\t\t\t[or replace with another inversely proportional formula acceptable to the Bank] \n\n\t\t\tThe weights given to the Technical (T) and Financial (P) Proposals are: \n\n\t\t\tT = 80% \n\n\t\t\tP = 20% \n\n\t\t\tProposals are ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1) as following: S = St x T% + Sf x P%. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D. Negotiations and Award \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 27.1 \n\t\t\t | \n\t\t\t\n\t\t\t Expected date and address for contract negotiations: \n\n\t\t\tTENTATIVE Date: 29 May, 2023 \n\n\t\t\tAddress: Upper Ground Floor, Trans Towers, Vazhuthacaud, \n\n\t\t\tThiruvananthapuram -695014, Kerala, India \n\n\t\t\tTelephone: 0471-2333011 \n\n\t\t\tE-Mail: tenderkswmp@gmail.com \n\n\t\t\tWebsite: www.kswmp.org \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 29 \n\t\t\t | \n\t\t\t\n\t\t\t 29.1 Disabled \n\n\t\t\t29.2 The Contract Award Notice shall be published on the Client’s website with free access if available, or in at least one newspaper of national circulation in the Client’s Country, or in the official gazette and on e-procurement portal.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 30.1 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 30 with the following: \n\n\t\t\t“The Contract shall be signed prior to the expiry date of the Proposal validity, specified in ITC 12.1 or any extension thereof.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 30.2 \n\t\t\t | \n\t\t\t\n\t\t\t Expected Month for the commencement of the Services: \n\n\t\t\tTENTATIVE Month: June 2023, Kerala, India \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||
| \n\t\t\t 31.1 \n\t\t\t | \n\t\t\t\n\t\t\t The procedures for making a Procurement-related Complaint are detailed in the “Procurement Regulations for IPF Borrowers (Annex III).” If a Consultant wishes to make a Procurement-related Complaint, the Consultant shall submit its complaint following these procedures, In Writing (by the quickest means available, such as by email or fax), to: \n\n\t\t\tFor the attention: [insert full name of person receiving complaints] \n\n\t\t\tTitle/position: [insert title/position] \n\n\t\t\tClient: [insert name of Client] \n\n\t\t\tEmail address: [insert email address] \n\n\t\t\tFax number: [insert fax number] delete if not used \n\n\t\t\tIn summary, a Procurement-related Complaint may challenge any of the following: \n\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
Annexure 1 to SECTION-2
\n\n\n\n
SPECIFIC APPLICATION OF EVALUATION CRITERIA
\n\n\n\n
SPECIFIC EXPERIENCE OF THE CONSULTANT (AS A FIRM) RELEVANT TO THE ASSIGNMENT: 20 Points
\n\n\n\n
[Note to Consultant: The Client will assess similarity of the work to be done in this assignment with assignments successfully completed by the Consultant in India / any other countries of Asian region in the last 10 years (i.e., 2013 to 2023). Client testimony if provided will be an additional factor. The Consultant should provide documentary evidence such as copy of Completion Certificate or Performance Certificate for each of the assignments shown by the consultant, from the client. The experience shall not be considered for evaluation if such requisite support documents are not provided with the proposal.
\n\nFootnote from TECH-02 Form:
\n\nSimilar assignment would cover at least one Environmental Impact Assessment Study for Sanitary Landfill Facility/ Common Solid Waste Management Facility /Hazardous Waste Management Facility /Bio-medical Waste Management Facility
\n\n\n\n
APPLICATION OF EVALUATION CRITERIA (I)
\n\n\n\n
| \n\t\t\t \n\n\t\t\t Scoring \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Number of projects* meeting the requirement \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Point Allocation Max. Score allocated for the Criteria(i) \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Similar assignment experience \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Maximum 4 projects \n\t\t\t | \n\t\t\t\n\t\t\t 5 marks each \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
\n\n
[Notes to Consultant: the client will assess whether the proposed methodology is clear, responds to the TORs, work plan is realistic and implementable; overall team composition is balanced and has an appropriate skills mix; and the work plan has right input of Experts]
\n\nAPPLICATION OF EVALUATION CRITERIA(II)
\n\n\n\n
[Note to Consultant:
\n\nPoints shall be awarded based on whether the proposed approach is discussed in detail and the methodology is specifically tailored to the characteristics of the assignment.
\n\n| \n\t\t\t \n\n\t\t\t Scoring \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Sub Criteria \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation Max. Score allocated for the Criteria (ii a) \n\t\t\t | \n\t\t|
| \n\t\t\t a) \n\t\t\t | \n\t\t\t\n\t\t\t Technical Approach \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 08 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 06 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 04 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 02 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t b) \n\t\t\t | \n\t\t\t\n\t\t\t Methodology \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 09 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 06 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 03 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
[Note to Consultant:
\n\nPoints shall be awarded based on evaluation of how the work plan responds to the TORs, whether all important activities are indicated in the activity schedule, and their timing is appropriate and consistent with the assignment outputs.
\n\n| \n\t\t\t \n\n\t\t\t Scoring \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Sub Criteria \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation Max. Score allocated for the Criteria (ii b) \n\t\t\t | \n\t\t|
| \n\t\t\t a) \n\t\t\t | \n\t\t\t\n\t\t\t Work Plan \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 09 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 06 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
[Note to Consultant:
\n\nPoints shall be awarded based on evaluation of the team composition and the skills mix; and whether some members have worked together before to some extent.
\n\n\n\n
| \n\t\t\t \n\n\t\t\t Scoring \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Sub Criteria \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation Max. Score allocated for the Criteria (ii c) \n\t\t\t | \n\t\t|
| \n\t\t\t a) \n\t\t\t | \n\t\t\t\n\t\t\t Organization & Staffing \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t
\nCRITERIA-III
\n\n
KEY EXPERTS’ QUALIFICATIONS AND COMPETENCE FOR THE ASSIGNMENT: 40 POINTS FOR ALL KEY EXPERT POSITIONS
\n\nThe number of points to be assigned to each of the above positions shall be determined considering the following two sub-criteria and relevant percentage weights.
\n\nNote :.
\n\nAPPLICATION OF EVALUATION CRITERIA (III)
\n\n\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\n\t\t\t General qualifications \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation as percentage of Max. Score allocated for the “General Qualification” for specific Key Expert Position \n\t\t\t | \n\t\t
| \n\t\t\t I \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 30% \n\t\t\t | \n\t\t
| \n\t\t\t II \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 27% \n\t\t\t | \n\t\t
| \n\t\t\t III \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 24% \n\t\t\t | \n\t\t
| \n\t\t\t IV \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 21% \n\t\t\t | \n\t\t
| \n\t\t\t V \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t
| \n\t\t\t VI \n\t\t\t | \n\t\t\t\n\t\t\t Poor Submission \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t
\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Adequacy for the Assignment \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation as percentage of Max. Score allocated for “Adequacy for \n\n\t\t\tThe Assignment” for specific Key Expert Position \n\t\t\t | \n\t\t
| \n\t\t\t I \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 70% \n\t\t\t | \n\t\t
| \n\t\t\t II \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 63% \n\t\t\t | \n\t\t
| \n\t\t\t III \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 56% \n\t\t\t | \n\t\t
| \n\t\t\t IV \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 49% \n\t\t\t | \n\t\t
| \n\t\t\t V \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t
| \n\t\t\t VI \n\t\t\t | \n\t\t\t\n\t\t\t Poor Submission \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t
\n\n
Section 3. Technical Proposal – Standard Forms
\n\n{Notes to Consultant shown in brackets { } throughout Section 3 provide guidance to the Consultant to prepare the Technical Proposal; they should not appear on the Proposals to be submitted.}
\n\n\n\n
Checklist of Required Forms
\n\n| \n\t\t\t Required for FTP or STP \n\n\t\t\t✓ \n\t\t\t | \n\t\t\t\n\t\t\t FORM \n\t\t\t | \n\t\t\t\n\t\t\t DESCRIPTION \n\t\t\t | \n\t\t\t\n\t\t\t Page Limit \n\n\t\t\t\n\t\t\t | \n\t\t|
| \n\t\t\t FTP \n\t\t\t | \n\t\t\t\n\t\t\t STP \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t TECH-1 \n\t\t\t | \n\t\t\t\n\t\t\t Technical Proposal Submission Form. \n\t\t\t | \n\t\t\t\n\t\t\t 2 pages \n\t\t\t | \n\t\t
| \n\t\t\t ✓ If applicable \n\t\t\t | \n\t\t\t\n\t\t\t TECH-1 Attachment \n\t\t\t | \n\t\t\t\n\t\t\t If the Proposal is submitted by a joint venture, attach a letter of intent or a copy of an existing agreement. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t ✓ If applicable \n\t\t\t | \n\t\t\t\n\t\t\t Power of Attorney \n\t\t\t | \n\t\t\t\n\t\t\t No pre-set format/form. In the case of a Joint Venture, several are required: a power of attorney for the authorized representative of each JV member, and a power of attorney for the representative of the lead member to represent all JV members \n\t\t\t | \n\t\t\t\n\t\t\t As required \n\t\t\t | \n\t\t|
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-2 \n\t\t\t | \n\t\t\t\n\t\t\t Consultant’s Organization and Experience. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-2A \n\t\t\t | \n\t\t\t\n\t\t\t A. Consultant’s Organization \n\t\t\t | \n\t\t\t\n\t\t\t 4 pages \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-2B \n\t\t\t | \n\t\t\t\n\t\t\t B. Consultant’s Experience \n\t\t\t | \n\t\t\t\n\t\t\t 25-30 pages \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-3 \n\t\t\t | \n\t\t\t\n\t\t\t Comments or Suggestions on the Terms of Reference and on Counterpart Staff and Facilities to be provided by the Client. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-3A \n\t\t\t | \n\t\t\t\n\t\t\t A. On the Terms of Reference \n\t\t\t | \n\t\t\t\n\t\t\t 2 pages \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-3B \n\t\t\t | \n\t\t\t\n\t\t\t B. On the Counterpart Staff and Facilities \n\t\t\t | \n\t\t\t\n\t\t\t 2 pages \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t TECH-4 \n\t\t\t | \n\t\t\t\n\t\t\t Description of the Approach, Methodology, and Work Plan for Performing the Assignment \n\t\t\t | \n\t\t\t\n\t\t\t 25 -30 pages \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t TECH-5 \n\t\t\t | \n\t\t\t\n\t\t\t Work Schedule and Planning for Deliverables \n\t\t\t | \n\t\t\t\n\t\t\t A3 5 pages \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t TECH-6 \n\t\t\t | \n\t\t\t\n\t\t\t Team Composition, Key Experts Inputs, and attached Curriculum Vitae (CV) \n\t\t\t | \n\t\t\t\n\t\t\t As required (Limit 5 pages per CV) \n\t\t\t | \n\t\t
| \n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t ✓ \n\t\t\t | \n\t\t\t\n\t\t\t TECH-7 \n\t\t\t | \n\t\t\t\n\t\t\t Code of Conduct (ES) \n\t\t\t | \n\t\t\t\n\t\t\t As required \n\t\t\t | \n\t\t
\n\n
\n\n
All pages of the original Technical and Financial Proposal shall be initialed by the same authorized representative of the Consultant who signs the Proposal.
\n\n\n\n
\n\n
Form TECH-1
\n\nTechnical Proposal Submission Form
\n\n\n\n
\n\n
{Location, Date}
\n\n\n\n
To: [Name and address of Client]
\n\n\n\n
\n\n
Dear Sirs:
\n\n\n\n
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposals (RFP) dated [Insert Date] and our Proposal. We are hereby submitting our Proposal, which includes this Technical Proposal and a Financial Proposal.
\n\n\n\n
{If the Consultant is a joint venture, insert the following: We are submitting our Proposal a joint venture with: {Insert a list with full name and the legal address of each member, and indicate the lead member}. We have attached a copy {insert: “of our letter of intent to form a joint venture” or, if a JV is already formed, “of the JV agreement”} signed by every participating member, which details the likely legal structure of and the confirmation of joint and severable liability of the members of the said joint venture.
\n\n\n\n
{OR
\n\n\n\n
If the Consultant’s Proposal includes Sub-consultants, insert the following: We are submitting our Proposal with the following firms as Sub-consultants: {Insert a list with full name and address of each Sub-consultant.}
\n\n\n\n
We hereby declare that:
\n\na) All the information and statements made in this Proposal are true and we accept that any misinterpretation or misrepresentation contained in this Proposal may lead to our disqualification by the Client and/or may be sanctioned by the Bank.
\n\n(b) Our Proposal shall be valid and remain binding upon us until [insert day, month and year in accordance with ITC 12.1].
\n\n(c) We have no conflict of interest in accordance with ITC 3.
\n\n(d) We meet the eligibility requirements as stated in ITC 6, and we confirm our understanding of our obligation to abide by the Bank’s policy in regard to Fraud and Corruption as per ITC 5.
\n\n\n\n
(e) We, along with any of our sub-consultants, subcontractors, suppliers, or service providers for any part of the contract, are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension or a debarment imposed by the World Bank Group or a debarment imposed by the World Bank Group in accordance with the Agreement for Mutual Enforcement of Debarment Decisions between the World Bank and other development banks. Further, we are not ineligible under the Client’s country laws or official regulations or pursuant to a decision of the United Nations Security Council.
\n\n(f) In competing for (and, if the award is made to us, in executing) the Contract, we undertake to observe the laws against fraud and corruption, including bribery, in force in India.
\n\n(g) Except as stated in the Data Sheet, ITC 12.7, we undertake to negotiate a Contract on the basis of the proposed Key Experts. We accept that the substitution of Key Experts for reasons other than those stated in ITC 12 and ITC 27.4 may lead to the termination of Contract negotiations.
\n\n(h) Our Proposal is binding upon us and subject to any modifications resulting from the Contract negotiations.
\n\n\n\n
We undertake, if our Proposal is accepted and the Contract is signed, to initiate the Services related to the assignment no later than the date indicated in ITC 30.2 of the Data Sheet.
\n\n\n\n
We understand that the Client is not bound to accept any Proposal that the Client receives.
\n\n\n\n
We remain,
\n\n\n\n
Yours sincerely,
\n\n\n\n
_________________________________________________________________
\n\nSignature (of Consultant’s authorized representative) {In full and initials}:
\n\nFull name: {insert full name of authorized representative}
\n\nTitle: {insert title/position of authorized representative}
\n\nName of Consultant (company’s name or JV’s name):
\n\nCapacity: {insert the person’s capacity to sign for the Consultant}
\n\nAddress: {insert the authorized representative’s address}
\n\nPhone/fax: {insert the authorized representative’s phone and fax number, if applicable}
\n\nEmail: {insert the authorized representative’s email address}
\n\n\n\n
{For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached}
\n\n\n\n
Form TECH-2 (for Full Technical Proposal Only)
\n\nConsultant’s Organization and Experience
\n\n\n\n
Form TECH-2: a brief description of the Consultant’s organization and an outline of the recent experience of the Consultant that is most relevant to the assignment. In the case of a joint venture, information on similar assignments shall be provided for each partner. For each assignment, the outline should indicate the names of the Consultant’s Key Experts and Sub-consultants who participated, the duration of the assignment, the contract amount (total and, if it was done in a form of a joint venture or a sub-consultancy, the amount paid to the Consultant), and the Consultant’s role/involvement.
\n\n\n\n
A - Consultant’s Organization
\n\n\n\n
1. Provide here a brief description of the background and organization of your company, and – in case of a joint venture – of each member for this assignment.
\n\n2. Include organizational chart, a list of Board of Directors, and beneficial ownership.
\n\n\n\n
B - Consultant’s Experience
\n\n\n\n
\n\n
1. List only previous similar assignments[2] successfully completed in the last 10 years (2013-2023). Refer Annexure 1 to Section 2 of this RFP
\n\n2. List only those assignments for which the Consultant was legally contracted by the Client as a company or was one of the joint venture members. Assignments completed by the Consultant’s individual experts working privately or through other consulting firms cannot be claimed as the relevant experience of the Consultant, or that of the Consultant’s partners or sub-consultants, but can be claimed by the Experts themselves in their CVs. The Consultant should be prepared to substantiate the claimed experience by presenting copies of relevant documents and references if so requested by the Client.
\n\n\n\n
\n\n
| \n\t\t\t Duration \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Assignment name/& brief description of main deliverables/outputs \n\t\t\t | \n\t\t\t\n\t\t\t Name of Client & Country of Assignment \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Approx. Contract value (in Rs.)/ Amount paid to your firm \n\t\t\t | \n\t\t\t\n\t\t\t Role on the Assignment \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t {e.g., Jan.2009– Apr.2010} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., “Improvement quality of...............”: designed master plan for rationalization of ........; } \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Ministry of ......, country} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Rs.1 mill/Rs. 0.5 mill} \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Lead partner in a JV A&B&C} \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t {e.g., Jan-May 2008} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., “Support to sub-national government.....”: drafted secondary level regulations on..............} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., municipality of........., country} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Rs. 0.2 mil/Rs. 0.2 mil} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., sole Consultant} \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
Form TECH-3 (for Full Technical Proposal)
\n\n\n\n
Comments and Suggestions on the Terms of Reference, Counterpart Staff, and Facilities to be Provided by the Client
\n\n\n\n
Form TECH-3: comments and suggestions on the Terms of Reference that could improve the quality/effectiveness of the assignment; and on requirements for counterpart staff and facilities, which are provided by the Client, including: administrative support, office space, local transportation, equipment, data, etc.
\n\n\n\n
A - On the Terms of Reference
\n\n\n\n
{improvements to the Terms of Reference, if any}
\n\n\n\n
\n\n
B - On Counterpart Staff and Facilities
\n\n\n\n
{comments on counterpart staff and facilities to be provided by the Client. For example, administrative support, office space, local transportation, equipment, data, background reports, etc., if any}
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Form TECH-4 (for Full Technical Proposal Only)
\n\n\n\n
Description of Approach, Methodology, and Work Plan in Responding to the Terms of Reference
\n\n\n\n
\n\n
Form TECH-4: a description of the approach, methodology and work plan for performing the assignment, including a detailed description of the proposed methodology and staffing for training, if the Terms of Reference specify training as a specific component of the assignment.
\n\n\n\n
{Suggested structure of your Technical Proposal (in FTP format):
\n\n\n\n
\n\n
a) Technical Approach and Methodology. {Please explain your understanding of the objectives of the assignment as outlined in the Terms of Reference (TORs), the technical approach, and the methodology you would adopt for implementing the tasks to deliver the expected output(s), and the degree of detail of such output. Please do not repeat/copy the TORs in here.}
\n\n\n\n
b) Work Plan. {Please outline the plan for the implementation of the main activities/tasks of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and tentative delivery dates of the reports. The proposed work plan should be consistent with the technical approach and methodology, showing your understanding of the TOR and ability to translate them into a feasible working plan. A list of the final documents (including reports) to be delivered as final output(s) should be included here. The work plan should be consistent with the Work Schedule Form.}
\n\n\n\n
c) Organization and Staffing. {Please describe the structure and composition of your team, including the list of the Key Experts, Non-Key Experts and relevant technical and administrative support staff.}
\n\n\n\n
\n\n
Form TECH-5 (for FTP)
\n\n\n\n
Work Schedule and planning for deliverables
\n\n\n\n
\n\n
\n\n
| \n\t\t\t N° \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables 1 (D-..) \n\t\t\t | \n\t\t\t\n\t\t\t Months \n\t\t\t | \n\t\t|||||||||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t ..... \n\t\t\t | \n\t\t\t\n\t\t\t n \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t||
| \n\t\t\t D-1 \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Deliverable #1: Report A \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 1) data collection \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 2) drafting \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 3) inception report \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 4) incorporating comments \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 5) delivery of final report to Client} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t D-2 \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Deliverable #2:...............} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
1 List the deliverables with the breakdown for activities required to produce them and other benchmarks such as the Client’s approvals. For phased assignments, indicate the activities, delivery of reports, and benchmarks separately for each phase.
\n\n2 Duration of activities shall be indicated in a form of a bar chart.
\n\n3. Include a legend, if necessary, to help read the chart.
\n\n\n\n
Form TECH-6 (for FTP)
\n\n\n\n
Team Composition, Assignment, and Key Experts’ inputs
\n\n| \n\t\t\t N° \n\t\t\t | \n\t\t\t\n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t Expert’s input (in person/month) per each Deliverable (listed in TECH-5) \n\t\t\t | \n\t\t\t\n\t\t\t Total time-input \n\n\t\t\t(in Months) \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-3 \n\t\t\t | \n\t\t\t\n\t\t\t ........ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-... \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Home \n\t\t\t | \n\t\t\t\n\t\t\t Field \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t||
| \n\t\t\t KEY EXPERTS \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||
| \n\t\t\t K-1 \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Mr. Abbbb} \n\t\t\t | \n\t\t\t\n\t\t\t [Team Leader] \n\t\t\t | \n\t\t\t\n\t\t\t [Home] \n\t\t\t | \n\t\t\t\n\t\t\t [2 month] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [1.0] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [1.0] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t [Field] \n\t\t\t | \n\t\t\t\n\t\t\t [0.5 m] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [2.5] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [0] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t K-2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t K-3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t n \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Subtotal \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
1 For Key Experts, the input should be indicated individually for the same positions as required under the Data Sheet ITC21.1.
\n\n2 Months are counted from the start of the assignment/mobilization. One (1) month equals twenty-two (22) working (billable) days. One working (billable) day shall be not less than eight (8) working (billable) hours.
\n\n3 “Home” means work in the office in the expert’s country of residence. “Field” work means work carried out in the Client’s country or any other country outside the expert’s country of residence.
\n\n\n\n
Full time input
\n\n| \n\t\t\t \n\t\t\t | \n\t\t
\n\n
Part time input
\n\n| \n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
Form TECH-6
\n\n(Continued)
\n\n\n\n
CURRICULUM VITAE (CV)
\n\n\n\n
\n\n
| \n\t\t\t Position Title and No. \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., K-1, TEAM LEADER} \n\t\t\t | \n\t\t
| \n\t\t\t Name of Expert: \n\t\t\t | \n\t\t\t\n\t\t\t {Insert full name} \n\t\t\t | \n\t\t
| \n\t\t\t Date of Birth: \n\t\t\t | \n\t\t\t\n\t\t\t {day/month/year} \n\t\t\t | \n\t\t
| \n\t\t\t Country of Citizenship/Residence \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Education: {List college/university or other specialized education, giving names of educational institutions, dates attended, degree(s)/diploma(s) obtained}
\n\n________________________________________________________________________
\n\n\n\n
Employment record relevant to the assignment: {Starting with present position, list in reverse order. Please provide dates, name of employing organization, titles of positions held, types of activities performed and location of the assignment, and contact information of previous clients and employing organization(s) who can be contacted for references. Past employment that is not relevant to the assignment does not need to be included.}
\n\n\n\n
| \n\t\t\t Period \n\t\t\t | \n\t\t\t\n\t\t\t Employing organization and your title/position. Contact information for references \n\t\t\t | \n\t\t\t\n\t\t\t Country \n\t\t\t | \n\t\t\t\n\t\t\t Summary of activities performed relevant to the Assignment \n\t\t\t | \n\t\t
| \n\t\t\t [e.g., May 2005-present] \n\t\t\t | \n\t\t\t\n\t\t\t [e.g., Ministry of ……, advisor/consultant to… \n\n\t\t\t\n\n\t\t\t For references: Tel…………/e-mail……; Mr. Hbbbbb, deputy minister] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Membership in Professional Associations and Publications: ______________________________________________________________________
\n\n\n\n
Language Skills (indicate only languages in which you can work): ______________
\n\n______________________________________________________________________
\n\n\n\n
\n\n
Adequacy for the Assignment:
\n\n\n\n
| \n\t\t\t Detailed Tasks Assigned on Consultant’s Team of Experts: \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Reference to Prior Work/Assignments that Best Illustrates Capability to Handle the Assigned Tasks \n\t\t\t | \n\t\t
| \n\t\t\t {List all deliverables/tasks as in TECH- 5 in which the Expert will be involved} \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
Expert’s contact information: (e-mail …………………., phone……………)
\n\n\n\n
Certification:
\n\nI, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience, and I am available, as and when necessary, to undertake the assignment in case of an award. I understand that any misstatement or misrepresentation described herein may lead to my disqualification or dismissal by the Client, and/or sanctions by the Bank.
\n\n\n\n
\n\n
\n\n
{day/month/year}
\n\nName of Expert Signature Date
\n\n\n\n
\n\n
{day/month/year}
\n\nName of authorized Signature Date
\n\nRepresentative of the Consultant
\n\n(the same who signs the Proposal)
\n\n\n\n
\n\n
Section 4. Financial Proposal – Standard Forms
\n\n{Notes to Consultant shown in brackets { } provide guidance to the Consultant to prepare the Financial Proposals; they should not appear on the Financial Proposals to be submitted.}
\n\n\n\n
Financial Proposal Standard Forms shall be used for the preparation of the Financial Proposal according to the instructions provided in Section 2.
\n\n\n\n
FIN-1 Financial Proposal Submission Form
\n\n\n\n
FIN-2 Summary of Costs
\n\n\n\n
FIN-3 Breakdown of Remuneration
\n\n\n\n
FIN-4 Breakdown of Reimbursable expenses
\n\n\n\n
FIN-5 Bill of Quantity
\n\n\n\n
\n\n
Form FIN-1
\n\nFinancial Proposal Submission Form
\n\n\n\n
\n\n
{Location, Date}
\n\n\n\n
To: Project Director
\n\nKerala Solid Waste Management Project (KSWMP)
\n\nUpper Ground Floor, Trans Towers, Vazhuthacaud,
\n\nThiruvananthapuram -695014, Kerala, India
\n\nTelephone: 0471-2333011
\n\nE-Mail: tenderkswmp@gmail.com
\n\nWebsite: www.kswmp.org
\n\n\n\n
\n\n
Dear Sirs:
\n\n\n\n
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal.
\n\n\n\n
Our attached Financial Proposal is for the amount of Rs. {Insert amount in words and figures}, [Insert “including” or “excluding”] of all indirect local taxes in accordance with ITC 25.1 in the Data Sheet. The estimated amount of local indirect taxes is Rs. {Insert amount in words and figures} which shall be confirmed or adjusted, if needed, during negotiations. {Please note that all amounts shall be the same as in Form FIN-2}.
\n\n\n\n
Our Financial Proposal shall be valid and remain binding upon us, subject to the modifications resulting from Contract negotiations, for the period of time specified in the Data Sheet, ITC 12.1.
\n\n\n\n
Commissions and gratuities paid or to be paid by us to an agent or any third party relating to preparation or submission of this Proposal and Contract execution, paid if we are awarded the Contract, are listed below:
\n\n\n\n
Name and Address Amount and Purpose of Commission
\n\nof Agents Currency or Gratuity
\n\n\n\n
\n\n
\n\n
\n\n
{If no payments are made or promised, add the following statement: “No commissions or gratuities have been or are to be paid by us to agents or any third party relating to this Proposal and Contract execution.”}
\n\n\n\n
\n\n
We understand you are not bound to accept any Proposal you receive.
\n\nWe remain,
\n\n\n\n
Yours sincerely,
\n\n\n\n
_________________________________________________________________
\n\nSignature (of Consultant’s authorized representative) {In full and initials}:
\n\nFull name: {insert full name of authorized representative}
\n\nTitle: {insert title/position of authorized representative}
\n\nName of Consultant (company’s name or JV’s name):
\n\nCapacity: {insert the person’s capacity to sign for the Consultant}
\n\nAddress: {insert the authorized representative’s address}
\n\nPhone/fax: {insert the authorized representative’s phone and fax number, if applicable}
\n\nEmail: {insert the authorized representative’s email address}
\n\n\n\n
{For a joint venture, either all members shall sign or only the lead member/consultant, in which case the power of attorney to sign on behalf of all members shall be attached
\n\n\n\n
\n\n
Form FIN-2 Summary of Costs
\n\nFor Cluster 1
\n\n| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Cost \n\n\t\t\t\n\t\t\t | \n\t\t|||
| \n\t\t\t {Consultant must state the proposed Costs in accordance with ITC 16.4 of the Data Sheet; delete columns which are not used} \n\n\t\t\t\n\t\t\t | \n\t\t||||
| \n\t\t\t {Insert Foreign Currency # 1} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert Foreign Currency # 2, if used} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert Foreign Currency # 3, if used} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert \n\n\t\t\tLocal Currency, if used and/or required (16.4 Data Sheet} \n\t\t\t | \n\t\t|
| \n\t\t\t Cost of the Financial Proposal \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Including: \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (1) Remuneration \n\n\t\t\t(Excluding Investigation Activities) FORM FIN 3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (2) Reimbursables \n\n\t\t\t(Excluding Investigation Activities) FORM FIN 4 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Lumpsum Sub-Total (FIN 3 + FIN 4 ) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Investigation Activities (FORM FIN-5) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (5) Total Cost of the Financial Proposal: \n\n\t\t\t(Lumpsum Sub-Total + FIN 5) \n\n\t\t\t{Should match the amount in Form FIN-1} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Total Cost of the Financial Proposal: \n\n\t\t\t{Should match the amount in Form FIN-1} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
Note:
\n\n\n\n
| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Cost \n\n\t\t\t\n\t\t\t | \n\t\t|||
| \n\t\t\t {Consultant must state the proposed Costs in accordance with ITC 16.4 of the Data Sheet; delete columns which are not used} \n\n\t\t\t\n\t\t\t | \n\t\t||||
| \n\t\t\t {Insert Foreign Currency # 1} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert Foreign Currency # 2, if used} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert Foreign Currency # 3, if used} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert \n\n\t\t\tLocal Currency, if used and/or required (16.4 Data Sheet} \n\t\t\t | \n\t\t|
| \n\t\t\t Indirect Local Tax Estimates – to be discussed and finalized at the negotiations if the Contract is awarded \n\t\t\t | \n\t\t||||
\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Total Estimate for Indirect Local Tax: \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Footnote: Payments will be made in the currency(ies) expressed above (Reference to ITC 16.4).
\n\n\n\n
\n\n
For Cluster 4
\n\n| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Cost \n\n\t\t\t\n\t\t\t | \n\t\t|||
| \n\t\t\t {Consultant must state the proposed Costs in accordance with ITC 16.4 of the Data Sheet; delete columns which are not used} \n\n\t\t\t\n\t\t\t | \n\t\t||||
| \n\t\t\t {Insert Foreign Currency # 1} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert Foreign Currency # 2, if used} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert Foreign Currency # 3, if used} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert \n\n\t\t\tLocal Currency, if used and/or required (16.4 Data Sheet} \n\t\t\t | \n\t\t|
| \n\t\t\t Cost of the Financial Proposal \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Including: \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (1) Remuneration \n\n\t\t\t(Excluding Investigation Activities) FORM FIN 3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (2) Reimbursables \n\n\t\t\t(Excluding Investigation Activities) FORM FIN 4 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Lumpsum Sub-Total (FIN 3 + FIN 4 ) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Investigation Activities (FORM FIN-5) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (5) Total Cost of the Financial Proposal: \n\n\t\t\t(Lumpsum Sub-Total + FIN 5) \n\n\t\t\t{Should match the amount in Form FIN-1} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Total Cost of the Financial Proposal: \n\n\t\t\t{Should match the amount in Form FIN-1} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
Note:
\n\n\n\n
\n\n
| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Cost \n\n\t\t\t\n\t\t\t | \n\t\t|||
| \n\t\t\t {Consultant must state the proposed Costs in accordance with ITC 16.4 of the Data Sheet; delete columns which are not used} \n\n\t\t\t\n\t\t\t | \n\t\t||||
| \n\t\t\t {Insert Foreign Currency # 1} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert Foreign Currency # 2, if used} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert Foreign Currency # 3, if used} \n\t\t\t | \n\t\t\t\n\t\t\t {Insert \n\n\t\t\tLocal Currency, if used and/or required (16.4 Data Sheet} \n\t\t\t | \n\t\t|
| \n\t\t\t Indirect Local Tax Estimates – to be discussed and finalized at the negotiations if the Contract is awarded \n\t\t\t | \n\t\t||||
\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Total Estimate for Indirect Local Tax: \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Footnote: Payments will be made in the currency(ies) expressed above (Reference to ITC 16.4).
\n\n\n\n
\n\n
FORM FIN-3 Breakdown of Remuneration (Excluding Investigation activities)
\n\n\n\n
When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for the calculation of the Contract’s ceiling amount; to calculate applicable taxes at contract negotiations; and, if needed, to establish payments to the Consultant for possible additional services requested by the Client.
\n\nFor Cluster 1
\n\n| \n\t\t\t A. Remuneration \n\t\t\t | \n\t\t||||||||
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t Position (as in TECH-6) \n\t\t\t | \n\t\t\t\n\t\t\t Person-month Remuneration Rate \n\t\t\t | \n\t\t\t\n\t\t\t Time Input in Person/Month \n\n\t\t\t(from TECH-6) \n\t\t\t | \n\t\t\t\n\t\t\t {Currency # 1- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Currency # 2- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Currency# 3- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Local Currency- as in FIN-2} \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Key Experts \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t K-1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Home] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Field] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t K-2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Home] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Field] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total Costs \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
For Cluster 4
\n\n| \n\t\t\t A. Remuneration \n\t\t\t | \n\t\t||||||||
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t Position (as in TECH-6) \n\t\t\t | \n\t\t\t\n\t\t\t Person-month Remuneration Rate \n\t\t\t | \n\t\t\t\n\t\t\t Time Input in Person/Month \n\n\t\t\t(from TECH-6) \n\t\t\t | \n\t\t\t\n\t\t\t {Currency # 1- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Currency # 2- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Currency# 3- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Local Currency- as in FIN-2} \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Key Experts \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t K-1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Home] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Field] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t K-2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Home] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [Field] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total Costs \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
Form FIN-4 Breakdown of Reimbursable Expenses
\n\n\n\n
When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for calculation of the Contract ceiling amount, to calculate applicable taxes at contract negotiations and, if needed, to establish payments to the Consultant for possible additional services requested by the Client.
\n\nFor Cluster 1
\n\n\n\n
| \n\t\t\t B. Reimbursable Expenses \n\t\t\t | \n\t\t||||||||
| \n\t\t\t N° \n\t\t\t | \n\t\t\t\n\t\t\t Type of Reimbursable Expenses \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t\t\n\t\t\t Unit Cost \n\t\t\t | \n\t\t\t\n\t\t\t Quantity \n\t\t\t | \n\t\t\t\n\t\t\t {Currency # 1- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Currency # 2- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Currency# 3- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Local Currency- as in FIN-2} \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Per diem allowances**} \n\t\t\t | \n\t\t\t\n\t\t\t {Day} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., International flights} \n\t\t\t | \n\t\t\t\n\t\t\t {Ticket} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., In/out airport transportation} \n\t\t\t | \n\t\t\t\n\t\t\t {Trip} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Communication costs between Insert place and Insert place} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t { e.g., reproduction of reports} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Office rent} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t .................................... \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {Training of the Client’s personnel – if required in TOR} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Total Costs \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Legend:
\n\n“Per diem allowance” is paid for each night the expert is required by the Contract to be away from his/her usual place of residence. Client can set up a ceiling.
\n\n\n\n
\n\n
For Cluster 4
\n\n| \n\t\t\t B. Reimbursable Expenses \n\t\t\t | \n\t\t||||||||
| \n\t\t\t N° \n\t\t\t | \n\t\t\t\n\t\t\t Type of Reimbursable Expenses \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t\t\n\t\t\t Unit Cost \n\t\t\t | \n\t\t\t\n\t\t\t Quantity \n\t\t\t | \n\t\t\t\n\t\t\t {Currency # 1- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Currency # 2- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Currency# 3- as in FIN-2} \n\t\t\t | \n\t\t\t\n\t\t\t {Local Currency- as in FIN-2} \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Per diem allowances**} \n\t\t\t | \n\t\t\t\n\t\t\t {Day} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., International flights} \n\t\t\t | \n\t\t\t\n\t\t\t {Ticket} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., In/out airport transportation} \n\t\t\t | \n\t\t\t\n\t\t\t {Trip} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Communication costs between Insert place and Insert place} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t { e.g., reproduction of reports} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Office rent} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t .................................... \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {Training of the Client’s personnel – if required in TOR} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Total Costs \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Legend:
\n\n“Per diem allowance” is paid for each night the expert is required by the Contract to be away from his/her usual place of residence. Client can set up a ceiling.
\n\n\n\n
FORM FIN-5 Bill Of Quantity
\n\n\n\n
When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for the calculation of the Contract’s ceiling amount; to calculate applicable taxes at contract negotiations; and, if needed, to establish payments to the Consultant for possible additional services requested by the Client. This Form shall not be used as a basis for payments under Lump-Sum contracts
\n\n\n\n
| \n\t\t\t COST \n\t\t\t | \n\t\t|||||
| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Task/Item \n\t\t\t | \n\t\t\t\n\t\t\t Quantity \n\t\t\t | \n\t\t\t\n\t\t\t Unit Rate \n\t\t\t | \n\t\t\t\n\t\t\t Total Amount With TAX \n\t\t\t | \n\t\t\t\n\t\t\t Total Amount in Words \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Parameters of Air \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Parameters of Water \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Parameters of Noise \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Task 3 (Independent Review of selected ESIA/ESMPs for dumpsite remediation) \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Grand Total in FIGURES \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Grand Total in WORDS \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
Section 5. Eligible Countries
\n\n\n\n
In reference to ITC 6.3.2, for the information of Consultants, at the present time firms, goods and services from the following countries are excluded from this selection:
\n\n\n\n
Under the ITC 6.3.2 (a): None
\n\n\n\n
Under the ITC 6.3.2 (b): None
\n\n\n\n
\n\n
Section 6. Fraud and Corruption
\n\n(This Section 6, Fraud and Corruption shall not be modified)
\n\n\n\n
\n\n
\n\n
Section 7. Terms of Reference
\n\nKerala Solid Waste Management Project (KSWMP)
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Preparation of Environmental and Social Impact Assessment
\n\nfor regional Sanitary Landfills and Transfer
\n\nStations in two Clusters and independent review of ESIAs for dumpsite remediation
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
---
\n\n\n\n
April 2023
\n\n\n\n
Abbreviations and Acronyms
\n\n\n\n
| \n\t\t\t APHA \n\t\t\t | \n\t\t\t\n\t\t\t American Public Health Association \n\t\t\t | \n\t\t\t\n\t\t\t PCK \n\t\t\t | \n\t\t\t\n\t\t\t Plantation Corporation of Kerala \n\t\t\t | \n\t\t
| \n\t\t\t BIS \n\t\t\t | \n\t\t\t\n\t\t\t Bureau of Indian Standards \n\t\t\t | \n\t\t\t\n\t\t\t PDO \n\t\t\t | \n\t\t\t\n\t\t\t Project Development Objective \n\t\t\t | \n\t\t
| \n\t\t\t CRZ \n\t\t\t | \n\t\t\t\n\t\t\t Coastal Regulation Zone \n\t\t\t | \n\t\t\t\n\t\t\t PAD \n\t\t\t | \n\t\t\t\n\t\t\t Project Appraisal Document \n\t\t\t | \n\t\t
| \n\t\t\t CPCB \n\t\t\t | \n\t\t\t\n\t\t\t Central Pollution Control Board \n\t\t\t | \n\t\t\t\n\t\t\t PIM \n\t\t\t | \n\t\t\t\n\t\t\t Project Implementation Manual \n\t\t\t | \n\t\t
| \n\t\t\t DPR \n\t\t\t | \n\t\t\t\n\t\t\t Detailed Project Report \n\t\t\t | \n\t\t\t\n\t\t\t PFR \n\t\t\t | \n\t\t\t\n\t\t\t Pre-Feasibility Report \n\t\t\t | \n\t\t
| \n\t\t\t EC \n\t\t\t | \n\t\t\t\n\t\t\t Environmental Clearance \n\t\t\t | \n\t\t\t\n\t\t\t RAP \n\t\t\t | \n\t\t\t\n\t\t\t Resettlement Action Plan \n\t\t\t | \n\t\t
| \n\t\t\t EIA \n\t\t\t | \n\t\t\t\n\t\t\t Environmental Impact Assessment \n\t\t\t | \n\t\t\t\n\t\t\t REOI \n\t\t\t | \n\t\t\t\n\t\t\t Request for Expression of Interest \n\t\t\t | \n\t\t
| \n\t\t\t ESMF \n\t\t\t | \n\t\t\t\n\t\t\t Environmental and Social Management Framework \n\t\t\t | \n\t\t\t\n\t\t\t SPMU \n\t\t\t | \n\t\t\t\n\t\t\t State-level Project Management Unit \n\t\t\t | \n\t\t
| \n\t\t\t ESMP \n\t\t\t | \n\t\t\t\n\t\t\t Environmental and Social Management Plan \n\t\t\t | \n\t\t\t\n\t\t\t SEIAA \n\t\t\t | \n\t\t\t\n\t\t\t State (or Union territory) Level Environment Impact Assessment Authority \n\t\t\t | \n\t\t
| \n\t\t\t FPIC \n\t\t\t | \n\t\t\t\n\t\t\t Free, Prior and Informed Consent \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t SEAC \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t State Expert Appraisal Committee \n\t\t\t | \n\t\t
| \n\t\t\t FS \n\t\t\t | \n\t\t\t\n\t\t\t Feasibility Study \n\t\t\t | \n\t\t\t\n\t\t\t SIA \n\t\t\t | \n\t\t\t\n\t\t\t Social Impact Assessment \n\t\t\t | \n\t\t
| \n\t\t\t GRM \n\t\t\t | \n\t\t\t\n\t\t\t Grievance Redressal Mechanism \n\t\t\t | \n\t\t\t\n\t\t\t SLF \n\t\t\t | \n\t\t\t\n\t\t\t Sanitary Landfill Facility \n\t\t\t | \n\t\t
| \n\t\t\t KINFRA \n\t\t\t | \n\t\t\t\n\t\t\t Kerala Industrial Infrastructure Development Corporation \n\t\t\t | \n\t\t\t\n\t\t\t SWM \n\t\t\t | \n\t\t\t\n\t\t\t Solid Waste Management \n\t\t\t | \n\t\t
| \n\t\t\t KSWMP \n\t\t\t | \n\t\t\t\n\t\t\t Kerala Solid Waste Management Project \n\t\t\t | \n\t\t\t\n\t\t\t TDF-SMF \n\t\t\t | \n\t\t\t\n\t\t\t Tribal Development Framework-Social Management Framework \n\t\t\t | \n\t\t
| \n\t\t\t MoEF& CC \n\t\t\t | \n\t\t\t\n\t\t\t The Ministry of Environment, Forest and Climate Change \n\t\t\t | \n\t\t\t\n\t\t\t TSC \n\t\t\t | \n\t\t\t\n\t\t\t Technical Support Consultant \n\t\t\t | \n\t\t
| \n\t\t\t NABET \n\t\t\t | \n\t\t\t\n\t\t\t National Accreditation Board for Education and Training \n\t\t\t | \n\t\t\t\n\t\t\t ToR \n\t\t\t | \n\t\t\t\n\t\t\t Terms of Reference \n\t\t\t | \n\t\t
| \n\t\t\t NOC \n\t\t\t | \n\t\t\t\n\t\t\t No Objection Certificate \n\t\t\t | \n\t\t\t\n\t\t\t ULB \n\t\t\t | \n\t\t\t\n\t\t\t Urban Local Body` \n\t\t\t | \n\t\t
| \n\t\t\t NGO \n\t\t\t | \n\t\t\t\n\t\t\t Non-governmental organization \n\t\t\t | \n\t\t\t\n\t\t\t WSA \n\t\t\t | \n\t\t\t\n\t\t\t Waste Shed Areas \n\t\t\t | \n\t\t
| \n\t\t\t NGT \n\t\t\t | \n\t\t\t\n\t\t\t National Green Tribunal \n\t\t\t | \n\t\t\t\n\t\t\t WBG \n\t\t\t | \n\t\t\t\n\t\t\t World Bank Group \n\t\t\t | \n\t\t
| \n\t\t\t PP \n\t\t\t | \n\t\t\t\n\t\t\t Project Proponent \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
Kerala has been urbanizing more rapidly than the national average. According to the last census, from 2001 to 2011 the percentage of urban population nearly doubled, with an Annual Growth Rate of urban population of 6.5 percent and a population density - 859 persons/sq. km, thrice the national average - 382 persons/sq.km. About 48 percent of the state’s population lives in urban areas (covered under 93 ULBs, and notified urban agglomerations), with 52 percent of population concentrated in mid-small sized ULBs between 20,000-100,000 people, and the remaining 48 percent in bigger ULBs of over 100,000 people.
\n\n\n\n
Government of Kerala has enabled policies and established agencies to support SWM activities across the state. Still SWM services in the state need improvement particularly in various infrastructure and service delivery systems across the value chain. This includes engineered landfills for secured landfilling of inert waste/rejects.
\n\n\n\n
Kerala State Solid Waste Management Project (KSWMP), under LSGD, is implementing the Solid Waste Management Project in 93 ULBs (87 municipalities and 6 corporations) vide G.O (Rt) No. 1420/2020/LSGD dated 29-07-2020.The project is designed for a total cost of USD 300 million with the support of International Bank for Reconstruction and Development(IBRD) and Asian Infrastructure Investment Bank (AIIB), each providing financial of USD 105 million and State Government contributing USD 90 million.
\n\n\n\n
The Project Development Objective is to strengthen the institutional and service delivery systems for solid waste management in Kerala. The project envisages comprehensive upgradation and development of solid waste management activities in various levels under three components:
\n\nComponent 1- Institutional Development, Capacity Building and Project Management
\n\nComponent 2- Grant support to ULBs for SWM.
\n\nComponent 3 - Development of regional SWM facilities.
\n\nUnder Component 3, KSWMP provides for the development of regional facilities including:
\n\n\n\n
a. regional sanitary landfills (SLF)and transfer stations (TS) for municipal solid waste disposal;
\n\nb. regional C&D waste management facilities;
\n\nc. regional processing and recycling facilities; and
\n\nd. closure/remediation of existing dumpsites
\n\n\n\n
In order to facilitate scheduled collection and transportation of the rejects to each landfill, several transfer stations are required in each cluster. Regional planning including clusters and sub-clusters was conducted in 2022, and led to identifying candidate land parcels for developing SLF facilities and associated TS in two out of five clusters.
\n\n\n\n
For this particular assignment, SPMU envisages to hire the services of a consultant (firm) for conducting the Environmental and Social Impact Assessments for the development of regional SWM infrastructure including transfer stations (SLF and TS), for the two clusters (Cluster 1 and 4) where candidate sites have been identified for 1 SLF + 4 TS and 1 SLF+8 TS respectively. Refer Annexure II for getting the cluster details of the project.
\n\nThis document gives a detailed scope of the work to be considered by the E&S Consultant for conducting the Environmental and Social Impact Assessment.
\n\n\n\n
Depending on the type of investments and nature of activities, proposed subprojects will have varying impacts on the environment and people. Hence, the type and extent of environmental and social assessment to be carried out to identify and mitigate the impacts also largely depends upon the complexities of project activities and exact locations. It is important to identify the probable impacts and plan for mitigation measures early on, to manage them effectively.
\n\nAs per ESMF for KSWMP (https://kswmp.org/esmf-guidelines), to facilitate effective screening for Environmental aspects, the subprojects may be categorized as E1, E2, and E3 linked to extent and severity of impacts (depending on the type of activities and Locational characteristics) and regulatory requirements, which will be identified through a screening at the subproject Feasibility or Detailed Project Report stage. Environmental categorization of projects and their safeguard requirements are detailed in the below table.
\n\n\n\n
Table 1: Subproject Categorization based on expected Environmental Impacts as per ESMF
\n\n| \n\t\t\t Proposed Subproject Categories \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t|
| \n\t\t\t Extent of Environmental impacts \n\t\t\t | \n\t\t\t\n\t\t\t Type of Projects and Management Tools \n\t\t\t | \n\t\t|
| \n\t\t\t E1 \n\t\t\t | \n\t\t\t\n\t\t\t Significant \n\t\t\t | \n\t\t\t\n\t\t\t Projects with significant negative impacts including those which require EIA / CRZ clearance as per national regulations (Category A or B as per EIA notification and those which need CRZ clearance at National Level), and those which might impact sensitive environmental components including natural habitats. \n\n\t\t\tProject-specific detailed EA preferably by an independent agency. In case the DPR consultant undertakes the EIA; this will be reviewed by an independent consultant for better alignment with project details. WB requirements and national/state laws and regulations are to be followed (in case of inconsistency between them, the more rigorous requirements will apply). \n\n\t\t\tSpecific mitigation/monitoring measures including those to improve environmental performance, ensure environmental sustainability and climate resilience/adaptation. \n\t\t\t | \n\t\t
| \n\t\t\t E2 \n\t\t\t | \n\t\t\t\n\t\t\t Moderate \n\t\t\t | \n\t\t\t\n\t\t\t Projects with moderate impacts (and those which will not require EIA clearance and may require CRZ clearance at State level). \n\n\t\t\tProject-specific EA along with the DPR. Project-specific EMP including measures to improve environmental performance, sustainability, and climate resilience/adaptation. WB requirements and national/state laws and regulations are to be followed (in case of inconsistency between them, the more rigorous requirements will apply). \n\t\t\t | \n\t\t
| \n\t\t\t E3 \n\t\t\t | \n\t\t\t\n\t\t\t Minimal \n\t\t\t | \n\t\t\t\n\t\t\t Projects with minimal negative impacts. \n\n\t\t\tScreening Report with measures to improve environmental performance, sustainability, and climate resilience/adaptation; and generic EMP \n\t\t\t | \n\t\t
\n\n
Social screening is done to collect basic information on social aspects of the proposed sub-projects. Those sub-projects that have potentially significant social issues are to be identified and based on the level of expected social risks and impacts; detailed social impact assessment is conducted at Feasibility or DPR stage. Level of social risk at sub-project level and requirement of safeguard instruments are explained in the table below.
\n\nTable 2: Subproject Categorization based on expected Social Impacts as per ESMF
\n\n\n\n
| \n\t\t\t Proposed Subproject \n\n\t\t\tCategory \n\t\t\t | \n\t\t\t\n\t\t\t Extent of Social Impacts \n\t\t\t | \n\t\t\t\n\t\t\t Type of Projects and Management Tools \n\t\t\t | \n\t\t
| \n\t\t\t Substantial \n\t\t\t | \n\t\t\t\n\t\t\t Loss of assets[6], loss of livelihood, risk of social exclusion from accessing benefits (vulnerable and women), up to30 labour at the site at any given time and incidence of gender-based violence reported within 100 meters of radius of the sub-project \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Sub-project Specific: Resettlement Action Plan[7](includes livelihood plan); Tribal Development Plan[8]; Social Management Plan (include Labour management Plan, Gender action plan, stakeholder engagement to be annexed to the DPRs) to be prepared in accordance with the project specific Tribal Development Framework and Social management Framework (TDF-SMF) and Resettlement Policy Framework (RPF) \n\t\t\t | \n\t\t
| \n\t\t\t Moderate \n\t\t\t | \n\t\t\t\n\t\t\t Affected people are not physically displaced but there is loss of asset and/or livelihood[9]; risk of social exclusion from accessing benefits (vulnerable and women) more than 20 but less than 30 labour at the site at any given time and incidence of gender-based violence reported within 100 meters of radius of the sub-project. \n\t\t\t | \n\t\t\t\n\t\t\t Sub-project Specific: Resettlement Action Plan (include livelihood plan); Tribal Development Plan; Social Management Plan (which will include Labour management Plan, Gender action plan, stakeholder engagement to be annexed to the DPRs) to be prepared in accordance with the project specific Tribal Development Framework and Social Management Framework (TDF-SMF) and Resettlement Policy Framework (RPF) \n\t\t\t | \n\t\t
| \n\t\t\t Low \n\t\t\t | \n\t\t\t\n\t\t\t No land required, no loss of livelihood, no adverse impact on Scheduled Tribe, risk pertaining to social exclusion from accessing benefits (vulnerable and women) and less than 10 labour at the site at any given time and no incident of gender-based violence reported. \n\t\t\t | \n\t\t\t\n\t\t\t Social Management Plan to be (which will include Labour management Plan, Gender action plan, stakeholder engagement to be annexed to the DPRs) \n\t\t\t | \n\t\t
\n\n
As per PAD (Refer Para 39 & 40), PIM (Refer Section 3.2.4 & 3.5) and ESMF (Refer Section 2.4.2&3.2.2 of EMF document and Chapter 4, 5, 6 and TDF-SMF and RPF) Safeguard documents (environmental impact assessment and social impact assessment) pertaining to Environmental “E1” category and social ‘substantial’ and ‘moderate’ impact levels, investments as defined in the above Table 1 and 2 shall have to be prepared by an independent consultant other than the Technical Support Consultants (TSC) or FS engineering Consultant of KSWMP and based on an agreed ToR to ensure independence in the assessment of the impacts. E1 category is assigned to the subproject as per National EIA Notification 2006 and its amendments, Common SWM facilities are identified as those of major environmental impacts and require Environmental Clearance from the Ministry of Environment, Forests and Climate Change (MoEFCC) or the State.[10] It is expected that detailed Environmental Screening will also identify the site sensitivities in detail. It is expected that for environmental Impacts, the same document will cover the clearance requirements as required under national and state regulations including EIA Notifications, 2006 and its amendments, and CRZ Notification 2019 and any other applicable. In case land is to be acquired, as per the Right to Fair Compensation and Transparent Land Acquisition and Rehabilitation and Resettlement Act 2013 (RFCTLAR&R Act), Social Impact Assessment and Social Management Plan are to be prepared by the Revenue Department. The SIA and SMP will be reviewed by the DPR or Independent Consultant and finalized to align with the requirements of the TDF-SMF and RPF and prepare the RAP, as required. A RAP will be prepared for those dependent on land that is not privately owned by the consultant.
\n\n\n\n
The objective of the assignment is to conduct Environmental Impact Assessment and Social Impact Assessments –as part of the safeguard instruments as per ESMF -for the “E1”category subprojects as per EMF, and ‘Substantial and moderate’ for social sub-projects defined in the KSWMP.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
The scope of whole work is sub divided as three tasks as given below:
\n\nTask 1 Conducting Environmental and Social Impact Assessment for the Proposed Sanitary Landfill Facility at Cheemeni (Cluster 1) and the associated Transfer Stations and obtaining Environmental Clearance, and all permits/ environmental clearances as required under various National / State Regulations as identified through FS, EIA and SIA
\n\nTask 2 Conducting Environmental and Social Impact Assessment for the Proposed Sanitary Landfill Facility at Ambalamedu (Cluster 4) and the associated Transfer Stations and obtaining Environmental Clearance, and all permits/ environmental clearances as required under various National / State Regulations as identified through FS, EIA, and SIA
\n\nTask 3 Independent Review of selected EIA/EMPs, SIA/SMPs for dumpsite remediation) prepared by Technical Support Consultants (TSC) as per KSWMP ESMF
\n\nThe broad scope of the proposed consultancy is as follows:
\n\nFor Task 1 and 2 above:
\n\n(a) Stakeholder Consultations during EIA/SIA and on Draft EIA/SIA: The consultant shall conduct stakeholder consultations/Focus Group Discussions to mainstream citizen engagement in the sub-project cycle. The subproject shall ensure two-way communication and engagement throughout the EIA and SIA and preparation of the E&S Management Plans. The Citizen Engagement framework includes mapping of stakeholders: both service providers and generators; map the vulnerable in each category, identify them in the specific sites/location; engage with stakeholders (planning for sub projects); ensuring that the vulnerable are represented; organize the ward level stakeholder consultations on the draft EIA/SIA.
\n\n(b) Public Hearing for EC: For Environmental Clearance of the two Clusters, the Consultant shall arrange public hearing at the site or in its close proximity- district wise (or as prescribed by the relevant authorities) for ascertaining concerns of local affected persons and get No Objection Certificates (NOC) from Kerala State Pollution Control Board. Procedures to be carried out for arranging project based public hearings shall be the responsibility of the consultant. This includes advertisement in the local newspapers and social media, discussions in the Ward Sabhas, distribution of IEC materials etc. The concerns of the public/project affected people shall be incorporated in the final EIA/SIA report. (iv) Disclosure Requirements: The consultants are to provide support and assistance to the Client (SPMU) in meeting the disclosure requirements, which shall meet the World Bank policy on public disclosure, and National / State requirements. The consultants shall prepare a plan for in-country disclosure, specifying the timing and locations for consultations; translate the key documents, such as the EIA/SIA summary in Malayalam (local) language; draft the newspaper (leading and local newspapers) announcements for disclosure, and help the SPMU to place all the EIA reports in the website-www.kswmp.org. All comments/suggestions of the public hearing shall be well recorded and filed at SPMU for future reference, and EIA/SIA shall be updated with details of consultations and addressing the comments of all stakeholders and redisclosed.
\n\nFor Task 3 above:
\n\n(v) The consultant shall conduct an Independent Review of select EIA/EMPs and SIA/SMPs prepared by TSC for dumpsite remediation (following the requirements in KSWMP ESMF). SPMU will inform the consultant on the reports to be reviewed as and when ready and the consultant will be retained for the task for the project period. This consultant will review the documents (with an understanding on the site and proposed remediation activities based on available site details/reports and a site visit), prepared by the TSC consultants and suggest / guide on additional studies and due diligence required on the selected sites, which will be subsequently carried out by TSC to update and finalize the report.
\n\n\n\n
\n\n
The Consultant is expected to follow all the applicable National and State Government of Kerala (GoK) Environmental and Social laws, regulations, standards and guidelines in addition to the below:
\n\n\n\n
\n\n
The Consultant will deliver the subproject-specific Management Plans in compliance with the applicable requirements, and recommendations as per the state and national standards and WBG safeguard policies, in line with ESMF for KSWMP. Consultant may also refer Section 5.4 of Chapter 5 of the Document ‘Scheme for Accreditation of EIA Consultant Organizations’ by QCI-NABET.
\n\n\n\n
| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables \n\t\t\t | \n\t\t\t\n\t\t\t Expected period from date of Contract \n\t\t\t | \n\t\t|
| \n\t\t\t A) Task 1 & Task 2 \n\t\t\t | \n\t\t|||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report \n\t\t\t | \n\t\t\t\n\t\t\t 2 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Preparation of draft ToR for conducting EIA study as EIA notification 2006 \n\t\t\t | \n\t\t\t\n\t\t\t 4 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Preparation of final ToR for conducting EIA study as per EIA notification 2006 \n\t\t\t | \n\t\t\t\n\t\t\t 6 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Interim Report \n\n\t\t\tDetailing status of activities incl. review of environmental screening, data collection, road blocks, main findings, details on host community, methodology for social screening and impact assessment, any modification of methodologies, etc. \n\t\t\t | \n\t\t\t\n\t\t\t 8 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Stakeholder Consultations \n\t\t\t | \n\t\t\t\n\t\t\t 10 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 5a \n\t\t\t | \n\t\t\t\n\t\t\t Draft Environmental Impact Assessment and Social Impact Assessment report (with translated summary in Malayalam) including ESMP, Monitoring Plan, Budget, Institutional Responsibilities \n\t\t\t | \n\t\t\t\n\t\t\t 20 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 5b \n\t\t\t | \n\t\t\t\n\t\t\t Final Environmental Impact Assessment and Social Impact Assessment report (with translated summary in Malayalam) including Resettlement Action Plan ESMP, Monitoring Plan, Budget, Institutional Responsibilities (also including monitoring data for Pre-monsoon (April-Mid may) and post monsoon (August) \n\t\t\t | \n\t\t\t\n\t\t\t 26 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Gender Action Plans (GAP) \n\t\t\t | \n\t\t\t\n\t\t\t 32 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Livelihood Action Plan \n\t\t\t | \n\t\t||
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Labour Management Plan (LMP) \n\t\t\t | \n\t\t||
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Tribal Development Plan-(TDP) \n\t\t\t | \n\t\t\t\n\t\t\t 36 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Documentation & arrangements for obtaining the Environmental Clearance & all related statutory clearances \n\t\t\t | \n\t\t\t\n\t\t\t 40 weeks \n\t\t\t | \n\t\t|
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Handholding the Client for obtaining the Environmental Clearance & all related statutory clearances \n\t\t\t | \n\t\t\t\n\t\t\t Until issue of the EC & related clearances \n\t\t\t | \n\t\t|
| \n\t\t\t B) Task 3 \n\t\t\t | \n\t\t|||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of draft comments on EIA documents for Dumpsite Remediation prepared by TSC \n\t\t\t | \n\t\t\t\n\t\t\t From 14th week for each subproject EIA and SIA documents under Task 3 \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of final comments on EIA documents for Dumpsite Remediation prepared by TSC \n\t\t\t | \n\t\t\t\n\t\t\t Two weeks for each subprojects EIA & SIA document from submission of draft EIA/SIA document for dumpsite remediation \n\t\t\t | \n\t\t|
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
\n\n
EIAs are essentially multi-disciplinary activities where inputs are required from specialists having knowledge of the industry/sector for which EIAs are to be carried out as well as in functional areas like land use, air pollution control, air quality modeling, water pollution control, noise and vibration, ecology, ecotoxicology, bio-diversity, sociology and socio-economy, risks and hazard management of solid waste etc.
\n\nThe Consultant should note that the presence of Schedules Tribes was confirmed at least one SLF site. FPIC will necessitate experience in engaging tribal communities, specifically in Northern Kerala either through Key staff or by hiring specific staff to conduct the consultation and information with the concerned communities, in their own language e.g., Tulu.
\n\nThe Consultant’s team is expected to include the following key staff and supporting staff for the EIA study which shall also include the minimum requirements of the Consultant Organization as per NABET accreditation. The Consultant may refer Section 5.1 of Chapter 5 of the Document ‘Scheme for Accreditation of EIA Consultant Organizations’ by QCI-NABET while considering the qualification and experience of EIA Coordinator, Functional Area Experts (FAEs) and Functional Area Associates (FAAs).
\n\n| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Key Staff \n\t\t\t | \n\t\t\t\n\t\t\t Qualification and Experience \n\t\t\t | \n\t\t
| \n\t\t\t K1 \n\t\t\t | \n\t\t\t\n\t\t\t Team Leader \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K2 \n\t\t\t | \n\t\t\t\n\t\t\t EIA Coordinator \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K3 \n\t\t\t | \n\t\t\t\n\t\t\t Social Development Coordinator \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K4 \n\t\t\t | \n\t\t\t\n\t\t\t Environmental Expert \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K5 \n\t\t\t | \n\t\t\t\n\t\t\t Ecology &Biodiversity Expert \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K6 \n\t\t\t | \n\t\t\t\n\t\t\t Cultural Heritage Expert \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K 7 \n\t\t\t | \n\t\t\t\n\t\t\t Land Acquisition Expert \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K8 \n\t\t\t | \n\t\t\t\n\t\t\t Labour Management Expert \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K9 \n\t\t\t | \n\t\t\t\n\t\t\t Gender & Communication Expert \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K10 \n\t\t\t | \n\t\t\t\n\t\t\t Stakeholder Engagement Expert \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t K11 \n\t\t\t | \n\t\t\t\n\t\t\t Livelihood and Tribal Development Expert \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t Others \n\t\t\t | \n\t\t\t\n\t\t\t NABET accredited Functional Area Experts as required for EIA (Noise, Air quality, SWM, Water pollution, Land use, hydrogeology, ground water and water conservation, health and safety) \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
\n\n
\n\n
The Consultant shall be paid as per the payment milestones set out in the following Table. For the purpose of release of payment, the Task 1 and Task 2 shall be considered as two independent assignments, with mutually exclusive set of deliverables.
\n\nFor Task 3, the Consultant shall undertake all the activities stipulated in the scope of work defined for the Task 3 for those specific sites to be shared in writing by the Client. In the financial BoQ of this RFP, an indicative number of two sites are provided. However, the actual number of sites for Task 3 would depend upon the outcome of a study being undertaken by another set of Consultants. If the number of sites increase beyond the two sites indicated in the Financial BoQ, the Client will grant a variation order for the additional sites, based on the unit rate entered by the Consultant for one site.
\n\n| \n\t\t\t No. \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables \n\t\t\t | \n\t\t\t\n\t\t\t Expected period from date of Contract \n\t\t\t | \n\t\t\t\n\t\t\t Payment Milestones \n\t\t\t | \n\t\t|
| \n\t\t\t A) Task 1 & Task 2 \n\t\t\t | \n\t\t||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report \n\t\t\t | \n\t\t\t\n\t\t\t 2 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 5% \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Preparation of draft ToR for conducting EIA study as EIA notification 2006 \n\t\t\t | \n\t\t\t\n\t\t\t 4 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t|
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Preparation of final ToR for conducting EIA studyas per EIA notification 2006 \n\t\t\t | \n\t\t\t\n\t\t\t 6 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 10% \n\t\t\t | \n\t\t|
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Interim Report \n\n\t\t\tDetailing status of activities incl. review of environmental screening, data collection, road blocks, main findings, details on host community, methodology for social screening and impact assessment, any modification of methodologies, etc. \n\t\t\t | \n\t\t\t\n\t\t\t 8 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 10% \n\t\t\t | \n\t\t|
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Stakeholder Consultations \n\t\t\t | \n\t\t\t\n\t\t\t 10 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t|
| \n\t\t\t 5a \n\t\t\t | \n\t\t\t\n\t\t\t Draft Environmental Impact Assessment and Social Impact Assessment report (with translated summary in Malayalam) including ESMP, Monitoring Plan, Budget, Institutional Responsibilities \n\t\t\t | \n\t\t\t\n\t\t\t 20 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 10% \n\t\t\t | \n\t\t|
| \n\t\t\t 5b \n\t\t\t | \n\t\t\t\n\t\t\t Final Environmental Impact Assessment and Social Impact Assessment report, Resettlement Action Plan (RAP)(with translated summary in Malayalam) including ESMP, Monitoring Plan, Budget, Institutional Responsibilities \n\t\t\t | \n\t\t\t\n\t\t\t 26 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 15% \n\t\t\t | \n\t\t|
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Gender Action Plans (GAP) \n\t\t\t | \n\t\t\t\n\t\t\t 32 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 15% \n\t\t\t | \n\t\t|
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Livelihood Action Plan (LAP) \n\t\t\t | \n\t\t|||
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Labour Management Plan (LMP) \n\t\t\t | \n\t\t|||
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Tribal Development Plan-(TDP) \n\t\t\t | \n\t\t\t\n\t\t\t 36 weeks \n\t\t\t | \n\t\t||
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Documentation & arrangements for obtaining the Environmental Clearance & all related statutory clearances \n\t\t\t | \n\t\t\t\n\t\t\t 40 weeks \n\t\t\t | \n\t\t\t\n\t\t\t 10% \n\t\t\t | \n\t\t|
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Handholding the Client for obtaining the Environmental Clearance & all related statutory clearances \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Until issue of the EC & related clearances \n\t\t\t | \n\t\t\t\n\t\t\t 25% \n\t\t\t | \n\t\t|
| \n\t\t\t B) Task 3 \n\t\t\t | \n\t\t||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of draft comments on EIA documents for Dumpsite Remediation prepared by TSC \n\t\t\t | \n\t\t\t\n\t\t\t From 14th week for each EIA & SIA document under Task 3 \n\t\t\t | \n\t\t\t\n\t\t\t 50% \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Submission of final comments on EIA documents for Dumpsite Remediation prepared by TSC \n\t\t\t | \n\t\t\t\n\t\t\t Two weeks for each EIA & SIA document from submission of draft EIA document for dumpsite remediation \n\t\t\t | \n\t\t\t\n\t\t\t 50% \n\t\t\t | \n\t\t|
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
\n\n
\n\n
Client will make available the following to the Consultant:
\n\n\n\n
\n\n
\n\n
It should be noted that the consultant shall arrange all the administrative, technical, professional and support staff needed to carry out their services efficiently. The Consultants shall also be responsible for arranging all other necessary facilities, and logistical support for its staff/teams engaged, including accommodation, vehicles/transportation, office equipment, field survey and investigation equipment, laboratory testing, communications, utilities, office supplies and other miscellaneous requirements wherever applicable to render their services. During the site inspection health and safety guidelines have to be taken into account by the Consultants for their field staff.
\n\n\n\n
ANNEXURE 1: Detailed scope of work for EIA &SIA as laid down in the ESMF
\n\n\n\n
Note: Additionally, the Consultant shall undertake all necessary activities required for facilitating the issue of the Environmental Clearance for the Regional SWM Infrastructure in Cluster 1 and Cluster 4, as prescribed in the EIA notification 2006 and latest amendments, based on the Environment Protection Act, 1986 and its amendments.
\n\nSection A – Environmental Impact Assessment
\n\nTasks which are involved in Environmental Impact Assessment include:
\n\nThe consultant shall review the Environmental Screening(Stage 1, 2) provided by the SPMU and review this vis-a-vis the Project Details and locational characteristics. This shall be updated to identify the issues which need attention, conform its categorization as per ESMF also National EIA / CRZ or other requirements.
\n\nA review of the project background shall be assessed with respect to (a) status analysis of the baseline scenario and existing solid waste management practices across the value chain (b) description of each of the proposed components, activities and sub-activities. The task shall also bring out the rationale, the need for the proposed project, and list out the various benefits of project implementation. As part of this activity, the consultant shall provide necessary maps to scale.
\n\nEnvironmental scoping shall be undertaken to identify the environmental hot spots along the project corridors, project relevance to climate change and determine the level of environmental analysis required for the EA. The consultant shall carry out a preliminary analysis to assess the nature, scale, and magnitude of the impacts that the project is likely to cause on the environment. In case of significant environmental impacts encountered (may apply to the entire project/specific project interventions/specific locations), the consultants shall explore possible alternatives to the project and/or project components in a consultative manner. As guided by ESMF, Analysis of alternatives should also cover alternatives to the subproject location, design, technology, and O&M approach.
\n\nThe scoping exercise shall be supported through secondary and reconnaissance surveys and, stakeholder consultations on the existing environment scenario. As part of the exercise, the consultants shall:
\n\nDuring preliminary site screening and from media reports, it was identified that one of the sites, Cheemeni in Kasargod is identified as reporting historical contamination due to pesticides. In case of any possibility of historical contamination this will also include Environmental Site Assessment in line with National Guidelines[13](Identification, Preliminary Investigation) and international good practices (such as ASTM standards for Environmental Site Assessment – (Phase 1 and 2)). The intent of this is to assess if current or historical property uses have impacted the soil or groundwater beneath the property and could pose a threat to the environment and/or human health. Identification (Ph 1) reports typically include a discussion of observed suspect asbestos containing materials, potential lead-based paint, pesticides, and any other contaminant. Sampling and monitoring for this shall be performed in soil and water if found required. The consultants shall also appraise the project in terms of substantial greenhouse gas reduction potential and substantial need for adaptation to possible climate change effects.
\n\nThe consultants shall review various earlier studies such as feasibility and detailed project reports, etc., of the project and understand the project and various aspects associated with the same. This shall provide a base to formulate the environmental surveys necessary for the project and assessing the impacts of the same.
\n\nA review of the legal and regulatory provisions applicable to the project shall be carried out in this task. The objective of the review is to bring out the legal and policy issues to be addressed in the project at various stages of project development such as planning, design, execution, and operation. In addition to the national and local regulations, the WB operational policies and its applicability to the projects need to be reviewed and a detailed gap assessment with the country legislations and the methodology to bridge the gaps needs to be presented. The review shall thus provide a complete list of regulatory formalities required for the project and various clearances required from different regulatory agencies including the State Pollution Control Board.
\n\nThe first activity under this task would be the determination of the project influence area based on the expected impact/influence of the project over the region. In the case of regional/ cluster level projects like regional landfills or centralized treatment facilities for multiple ULBs, the project influence area can be assumed as regional. Impacts over project region shall be considered for analysis and an appropriate region of influence shall be selected as project influence area. This must ideally include natural/physical boundaries and must be expanded to coincide with the nearest administrative boundary to ensure mitigation actions are implemented.
\n\nAn environmental profile of the project influence area shall be prepared, based on appropriate primary and secondary surveys and field investigations. The objective of this profile is to establish existing environmental conditions of the project area, in terms of air, water, noise, soil and other environmental parameters, which should form the basis for the prediction of impacts due to proposed project activities. As part of this, the environmentally sensitive land uses (protected natural areas, areas of ecological value, sensitive receptors like schools, hospitals, etc.) would also be identified and plotted on a map to scale.
\n\nThe extent and duration (at least one season for rapid assessment and the three seasons for full detailed assessment) of surveys shall be judiciously decided by the consultant as per requirements of the environmental regulations applicable in India and guidelines of international funding agencies. The profile prepared shall be adequate to predict the impacts of the project and shall cater to the requirements of obtaining necessary environmental clearances from the authorities. The profile shall essentially include all physical, ecological and socio-economic components of the project environment and bring out the salient and sensitive features of the same. Important aspects such as reserve forests, national parks, major water bodies, structures of archaeological/historic importance, and other environmental resources (if any) shall be identified and salient features of the same shall be presented.
\n\nBaseline assessment shall be carried out based on the outcome of Environmental Scoping carried out for the project. The baseline conditions shall be established through detailed primary level field surveys. All assessments as required for National EIA Notification and WB Safeguard policies applicable to KSWMP; namely OP 4.01 Environmental Assessment, OP 4.04 Natural Habitats, OP 4.09 Pest Management, OP 4.11 Physical Cultural Resources (PCR) shall be conducted. The specific tasks under this include the following:
\n\n\n\n
As part of this task, it is also required undertake cumulative impacts assessment (CIA) as part of the EIA. Refer note at the end of this section of this ToR for steps involved in CIA process.
\n\nPhase 1
\n\n\n\n
In case of historical contamination in the area, Phase 1 and Phase 2 ESA shall be conducted as follows: Identification of Probable Contaminated Site (PHASE I ESA)
\n\n\n\n
The objective of this phase is to identify and assess any major environmental risks associated with the previous and current use of the site in line with National Guidelines and ASTM E1527-13 to the extent applicable in India.
\n\n\n\n
This is achieved through:
\n\nInterviews, pre-survey questionnaires: Conduct interviews with people knowledgeable about Site.
\n\n\n\n
Data Collection to identify recognized environmental conditions in connection to the property and its surroundings , Records review of readily available public records and documents such as maps, plans, photographs, and environmental reports and studies. For brown field sites, obtain environmental related records and documents, such as: previous environmental site assessment report(s); any correspondence with State Pollution Control Boards (SPCB) or such relevant information.
\n\n\n\n
Site inspection and observations to be completed by Environmental Professional
\n\n\n\n
Prepare a Phase I ESA report fulfilling National requirements and ASTM E1527-13 requirements to the extent possible
\n\n\n\n
Prepare a photographic log, site plan, and site location map to be included in the report.
\n\n\n\n
Data verification and evaluation: Determine those aspects of the previous use or current operation of the site where there may be impending or potential liabilities associated with environmental issues, providing estimates of the associated costs where possible
\n\n\n\n
Include recommendations for appropriate follow-up actions for consideration.
\n\n\n\n
Recommend further studies where the extent of liability needs to be clarified
\n\n\n\n
Preliminary Investigation stage (Phase 2 ESA)
\n\n\n\n
The objectives of this phase is to develop sufficient information from which the environmental professional can reasonably render a professional opinion that with respect to recognized environmental conditions, recognized hazardous substances have not been disposed or released at the property and to develop sufficient information about the presence of a recognized environmental condition at a site to meet the business objectives of the user and to provide sufficient data to assist the user in making informed business decisions or both
\n\n\n\n
This is achieved through:
\n\n\n\n
\n\n
\n\n
\n\n
An analysis of various project alternatives, including the ‘Project’ and ‘No Project’ scenario shall be brought out and impacts shall be analyzed for each scenario. Based on the above analysis the best alternative that causes minimum or no impact shall be recommended for implementation.
\n\nUsing the outputs of the above tasks, the consultants shall develop an implementable Environmental Management Plan (EMP) for the project.
\n\nThe EMP should suggest ways/options for mitigating the negative impacts of the project, the preventive measures necessary. Where required, EMP shall include community consensus for the mitigation measures proposed. The EMP shall identify the means/agency responsible for the implementation of the same and recommend a suitable monitoring mechanism for the EMP. The EMP shall be in the form of contract covenants and shall provide detailed cost estimates converted into BOQ items wherever necessary and applicable for implementation of the same. The consultant shall input these appropriately in bid documents, with the support of Bid Process Management / DPR Consultant and the SPMU. In case of change / updation of the project feasibility or DPR, EIA shall be updated appropriately. The consultant shall also recommend an appropriate institutional mechanism as per the requirements of EMP. The consultant shall prepare a detailed EMP covering the measures to mitigate and/or minimize the negative impacts, including the implementation arrangement and a monitoring plan for the same with site-specific requirements. EMP shall cover the following details:
\n\n\n\n
\n\n
Monitoring Plan: The Consultant should specify the types of monitoring needed for potential environmental impacts during construction and operation. As in the case of the mitigation plan, requirements should be specific as to what is to be monitored, how and by whom along with reporting formats and recommendations if any Cost estimates are necessary and where monitoring reports are to be prepared, the recipient responsible for review and any corrective action should be identified. The monitoring plan should be supplemented with a detailed schedule of implementation of EMP measures.
\n\nThe EMP & Monitoring Plan budget estimates shall be prepared for each of the project components and shall be integrated with the overall project cost estimates and the relevant costs shall be included in the BOQ provisions. The cost (capital and recurring) of all the mitigation measures and the responsible parties for implementation should be identified and shall be translated into BOQ items. Wherever possible the measures should be drafted as contract clauses, which can be incorporated in construction/operational phase agreements. Source of funds for each mitigation measure shall be clearly mentioned in EMP – either in the civil works cost (clearly defined in BoQ) or as separate EMP costs.
\n\nThe consultants shall identify institutional/organizational needs to implement the recommendations of the project EA and to propose steps to strengthen or expand if required. This may extend to new agency functions, inter-sectoral arrangements, management procedures and training, staffing, operation and maintenance, training, and budgeting.
\n\n\n\n
In case cumulative Impacts are important, as identified through screening & confirmed by the Bank, CIA may need to be performed as described in the end of this as Note.
\n\nAssessment of Cumulative Impacts (CIA)
\n\n\n\n
\n\n
TASKS:
\n\n\n\n
Step 1: Describe the development and its setting.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
Step 2: Identify key project-related contributions to cumulative effects on selected resources of concern
\n\n\n\n
Step 3: Assess the level of cumulative impacts
\n\n\n\n
Step 4: Determine the significance of cumulative impacts
\n\n\n\n
\n\n
Step 5: Formulate recommendations
\n\n\n\n
\n\n
Section B:Sub-project level Social Impact Assessment and SMP, RAP and TDP
\n\n(iv) Labour Management Plan will include on code of conduct, mechanism for compliance measures for labor laws, mitigation of specific labor related risks, site specific labor influx mitigation measures and construction management plan, and systems for grievance redressal (vi) monitoring and reporting templates (v) implementation schedule and budget.
\n\nResettlement Action Plan[15]:Based on the risk assessment and analysis of the baseline data, finalize the list of adversely affected people; include details of loss of assets and livelihood of non-titleholders and titleholders; finalize the entitlement for each affected person; prepare the micro-plans for resettlement and rehabilitation; identify alternate land for relocation (if required);develop the livelihood restoration plans; provide details of the institutional arrangement for implementation; provide timeline for implementation, include mechanism for grievance management; include budget; include specific monitoring indicators; develop templates for monthly and quarterly progress reports. (If, the impacts on tribals are insignificant and then specific actions for the tribals will need to be integrated in the Resettlement Action Plan)
\n\n\n\n
\n\n
\n\n
ANNEXURE II:
\n\nCluster planning and sub-project site information
\n\n\n\n
A cluster approach will be adopted for the planning, design and development of regional facilities. Sanitary landfill is the most critical regional facility required for the final disposal of non-bio degradable, nonhazardous, non-recyclable and non-reusable inerts/rejects. SLF are the last node in the entire SWM value chain and hence critical for the success of the SWM cycle.
\n\n\n\n
Waste-Shed Areas (WSA) are identified based on per capita waste generation from 93 ULBs with a projection for 25 years. A regional sanitary landfill is established at 60-80 km from the transfer stations. Transfer vehicles do not travel more than 60 to 80 km from the transfer station. The collection vehicles do not travel more than 20 km from their collection area to the tipping point.
\n\n\n\n
Thus 93 ULBs were grouped into five major Waste Shed Areas/Clusters. There shall be a sanitary landfill facility and multiple transfer stations under each cluster. Considering all these factors, the state has been divided into 5 clusters. Cluster details are presented in the Table 1 and Figure 1 given below
\n\nTable 1 Cluster Planning for Regional Sanitary Landfill FacilityCluster
\n\n| \n\t\t\t | \n\t\t\t No. of ULBs \n\t\t\t | \n\t\t\t\n\t\t\t ULBs \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t Anthoor, Iritty, Kanhangad, Kannur, Kasaragod, Koothuparambu, Mananthavadi, Mattannur, Neeleswaram, Panoor, Payyannur, Sreekandapuram, Thalassery, Thaliparambu \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 19 \n\t\t\t | \n\t\t\t\n\t\t\t Feroke, Kalpetta, Koduvally, Koilandi, Kondotty, Kottakkal, Kozhikkode, Malappuram, Manjeri, Mukkam, Nilambur, Parappanangadi, Payyoli, Ramanattukara, Sulthanbathery, Tanur, Thirur, Thirurangadi, Vadakara \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t Chalakudy, Chavakkad, Cherupulassery, Chittoor-Thathamangalam, Guruvayoor Township, Iringalakuda, Kunnnamkulam, Mannarkkad, Ottappalam, Palakkad, Pattambi, Perinthalmanna, Ponnani, Shornur, Thrissur, Vadakkancherry, Valancherry \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t Alappuzha, Aluva, Angamali , Cherthala, Eloor , Erattupetta, Ettumanoor, Kalamassery, Kattappana, Kochi, Kodungalloor, Koothattukulam, Kothamangalam, Kottayam, Maradu, Muvattupuzha, Pala, Paravoor, Perumbavoor, Piravam, Thodupuzha, Thrikkakara, Thrippunithura, Vaikom \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 19 \n\t\t\t | \n\t\t\t\n\t\t\t Adoor, Attingal, Changanassery, Chengannur, Harippad, Karunagapally, Kayamkulam, Kollam, Kottarakkara, Mavelikkara, Nedumangad, Neyyattinkara, Pandalam, Paravur, Pathanamthitta, Punalur, Thiruvalla, Thiruvananthapuram, Varkala \n\t\t\t | \n\t\t
Figure 1 Cluster Planning Map for Regional Sanitary Landfill facility
\n\n\n\n
The present study concerns clusters 1 and 4 as shown below.
\n\n\n\n
\n\n
The site identified in cluster 1 is at Cheemeni village, Hosdurg Taluk, Kasaragod district. The site is under the ownership of Plantation Corporation of Kerala and is allocated to KSEB for setting up the proposed solar park. The topography of the site is mostly flat terrain with very less vegetative cover. The tentative area for developing the SLF is about 25 acres. The basic details of land is as given in the Table 2 below
\n\n\n\n
Table 2 Basic details of cluster 1 SLF site
\n\n| \n\t\t\t Village \n\t\t\t | \n\t\t\t\n\t\t\t Cheemeni \n\t\t\t | \n\t\t
| \n\t\t\t Taluk \n\t\t\t | \n\t\t\t\n\t\t\t Hosdurg \n\t\t\t | \n\t\t
| \n\t\t\t District \n\t\t\t | \n\t\t\t\n\t\t\t Kasaragod \n\t\t\t | \n\t\t
| \n\t\t\t Survey Numbers \n\t\t\t | \n\t\t\t\n\t\t\t 260/1A1A1, 260/1A1Apt \n\t\t\t | \n\t\t
| \n\t\t\t GPS Coordinates \n\t\t\t | \n\t\t\t\n\t\t\t 12°14'46.83"N, 75°16'42.51"E \n\t\t\t | \n\t\t
| \n\t\t\t Land Ownership \n\t\t\t | \n\t\t\t\n\t\t\t PCK/KSEBL \n\t\t\t | \n\t\t
| \n\t\t\t Total waste(rejects) generated for 25 years \n\t\t\t | \n\t\t\t\n\t\t\t 595783 MT \n\t\t\t | \n\t\t
| \n\t\t\t Total land required for SLF \n\t\t\t | \n\t\t\t\n\t\t\t 25 Acres \n\t\t\t | \n\t\t
| \n\t\t\t Tentative Transfer Station locations \n\t\t\t | \n\t\t\t\n\t\t\t Kasargod, Anthoor, Koothuparamba, Mananthavadi \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Kasargod Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t Not Avaliable \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Anthoor Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 11°59'56.67"N, 75°23'13.03"E \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Koothuparamba Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 11°50'10.73"N, 75°34'20.98"E \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Mananthavadi Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
The planning map for cluster 1 is presented in Figure 2
\n\n\n\n
Figure 2 Planning Map for Cluster 1
\n\n\n\n
\n\n
The proposed site for SLF is at Ambalamedu, Vadavucode, Puthencruz village, Kunnathunadu Taluk, Ernakulam district. The site is under the owner ship of KINFRA and the extend of land is 25 acres. The present land use plan of the site is for industrial purpose and shares the boundary with the hazardous landfill facility managed by KEIL. The basic details of land is as given in the Table 3 below
\n\nTable 3 Basic details of Cluster 8? SLF site
\n\n| \n\t\t\t Village \n\t\t\t | \n\t\t\t\n\t\t\t Vadavucode, Puthencruz \n\t\t\t | \n\t\t
| \n\t\t\t Taluk \n\t\t\t | \n\t\t\t\n\t\t\t Kunnathunadu \n\t\t\t | \n\t\t
| \n\t\t\t District \n\t\t\t | \n\t\t\t\n\t\t\t Ernakulam \n\t\t\t | \n\t\t
| \n\t\t\t GPS Coordinates \n\t\t\t | \n\t\t\t\n\t\t\t 9°59'12.32"N, 76°21'46.76"E \n\t\t\t | \n\t\t
| \n\t\t\t Ownership \n\t\t\t | \n\t\t\t\n\t\t\t KINFRA \n\t\t\t | \n\t\t
| \n\t\t\t Total waste (rejects) generated for 25 years \n\t\t\t | \n\t\t\t\n\t\t\t 1189704 MT \n\t\t\t | \n\t\t
| \n\t\t\t Total land required for SLF \n\t\t\t | \n\t\t\t\n\t\t\t 25 Acres \n\t\t\t | \n\t\t
| \n\t\t\t Tentative Transfer Station locations \n\t\t\t | \n\t\t\t\n\t\t\t Paravoor, Muvattupuzha, Thodupuzha, Ramapuram, Kattappana, Vaikom, Kottayam, Alappuzha \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Paravoor Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 10°10'55.82"N, 76°14'16.92"E \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Muvattupuzha Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 9°59'37.03"N, 76°33'40.47"E \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Thodupuzha Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 9°52'57.30"N, 76°41'17.88"E \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Ramapuram Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t Not Available \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Kattappana Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 9°45'31.48"N, 77°08'47.78"E \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Vaikom Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 9°44'31.24"N, 76°24'42.30"E \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Kottayam Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 9°35'32.32"N, 76°33'34.48"E \n\t\t\t | \n\t\t
| \n\t\t\t GPS coordinate for Alappuzha Transfer Station \n\t\t\t | \n\t\t\t\n\t\t\t 9°33'12.93"N, 76°19'2.90"E \n\t\t\t | \n\t\t
\n\n
The planning map for cluster 4 is presented in Figure 3
\n\n\n\n
\n\n
Figure 3 Planning Map for Cluster4
\n\n\n\n
ANNEXURE III: Planning, Implementation and Monitoring for Free Prior Informed Consultation (FPIC) with Scheduled Tribe for Cheemeni Regional Landfill Site and other sites as applicable
\n\n| \n\t\t\t Stage \n\t\t\t | \n\t\t\t\n\t\t\t Tasks \n\t\t\t | \n\t\t\t\n\t\t\t Nodal Agency \n\t\t\t | \n\t\t\t\n\t\t\t Involvement / Support \n\t\t\t | \n\t\t\t\n\t\t\t Time Frame \n\t\t\t | \n\t\t\t\n\t\t\t Target Group \n\t\t\t | \n\t\t\t\n\t\t\t Monitoring By \n\t\t\t | \n\t\t\t\n\t\t\t Remarks \n\t\t\t | \n\t\t
| \n\t\t\t Stage I \n\n\t\t\t\n\n\t\t\t Pre-Feasibility and Feasibility study \n\t\t\t | \n\t\t\t\n\t\t\t INFORMATION DISSEMINATION ANDSENSITISATION OF COMMUNITY- PRE-FINALISATION \n\n\t\t\t
| \n\t\t\t\n\t\t\t DPMU / DPMC \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t Pre-Screening \n\t\t\t | \n\t\t\t\n\t\t\t Scheduled Tribe and their representative \n\t\t\t | \n\t\t\t\n\t\t\t SPMU \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
\n\n\t\t\t
| \n\t\t
| \n\t\t\t FINALISING THE SITE/TRANSECT WALK \n\n\t\t\t
| \n\t\t\t\n\t\t\t DPMU / DPMC \n\t\t\t | \n\t\t\t\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t Screening as per TDF-SMF completed for the Feasibility Study \n\t\t\t | \n\t\t\t\n\t\t\t Community \n\t\t\t | \n\t\t\t\n\t\t\t SPMU \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Provide information in language on the exact location of the site, amount of land required, etc. and provide information on the issues raised during the previous consultation at pre-screening stage. and obtain feedback on the final site selection \n\t\t\t | \n\t\t|
| \n\t\t\t Stage II \n\n\t\t\tProject Planning and Design \n\n\t\t\tIncluding Preparation of safeguard instruments \n\t\t\t | \n\t\t\t\n\t\t\t PREPARATION OF MITIGATION PLAN \n\n\t\t\t
| \n\t\t\t\n\t\t\t SPMC / DPMC \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Municipalities/ \n\n\t\t\tScheduled Tribe and their representatives/ \n\n\t\t\tPRIs \n\t\t\t | \n\t\t\t\n\t\t\t Draft Design stage \n\t\t\t | \n\t\t\t\n\t\t\t Community. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t DPMU/SPMU \n\t\t\t | \n\t\t\t\n\t\t\t Provide information on the design in local language using simple models and obtain feedback on the draft design. And provide information on the issues raised during the previous consultation. \n\n\t\t\tDocument the consultation proceedings. \n\t\t\t | \n\t\t
| \n\t\t\t Stage III \n\n\t\t\tConstruction and Post Construction \n\t\t\t | \n\t\t\t\n\t\t\t MONITORING \n\n\t\t\tMonitor actions related to the above tasks including the mitigation measures \n\t\t\t | \n\t\t\t\n\t\t\t SPMC \n\t\t\t | \n\t\t\t\n\t\t\t Municipalities/ \n\n\t\t\tScheduled Tribe and their representatives/ \n\n\t\t\tPRIs \n\t\t\t | \n\t\t\t\n\t\t\t Throughout the Project Cycle at regular interval \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t - \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t SPMU \n\t\t\t | \n\t\t\t\n\t\t\t Initially weekly and then monthly. \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t COMMUNITY FEEDBACK \n\n\t\t\tSurvey among the Scheduled Tribe for Feed Back on process adopted and quality of construction \n\t\t\t | \n\t\t\t\n\t\t\t Third party \n\t\t\t | \n\t\t\t\n\t\t\t Municipalities/ \n\n\t\t\tScheduled Tribe and their representatives/ \n\n\t\t\tPRIs \n\t\t\t | \n\t\t\t\n\t\t\t Every six months using social audit tools \n\t\t\t | \n\t\t\t\n\t\t\t - \n\t\t\t | \n\t\t\t\n\t\t\t SPMU \n\t\t\t | \n\t\t\t\n\t\t\t Disseminate information in local language on the findings from the audit \n\t\t\t | \n\t\t
\n\n
Lump-Sum Form of Contract
\n\n\n\n
\n\n
STANDARD FORM OF CONTRACT
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Consultant’s Services
\n\nLump-Sum
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
TABLE OF CONTENTS
\n\n\n\n
Form of Contract 112
\n\nGeneral Conditions of Contract 115
\n\n1. A. General Provisions 115
\n\n1. Definitions 115
\n\n2. Relationship between the Parties 116
\n\n3. Law Governing Contract 117
\n\n4. Language 117
\n\n5. Headings 117
\n\n6. Communications 117
\n\n7. Location 117
\n\n8. Authority of Member in Charge 117
\n\n9. Authorized Representatives 117
\n\n10. Fraud and Corruption 117
\n\nB. Commencement, Completion, Modification and Termination of Contract 118
\n\n11. Effectiveness of Contract 118
\n\n12. Termination of Contract for Failure to Become Effective 118
\n\n13. Commencement of Services 118
\n\n14. Expiration of Contract 118
\n\n15. Entire Agreement 118
\n\n16. Modifications or Variations 119
\n\n17. Force Majeure 120
\n\n18. Suspension 120
\n\n19. Termination 120
\n\nC. Obligations of the Consultant 123
\n\n20. General 123
\n\n21. Conflict of Interest 124
\n\n22. Confidentiality 125
\n\n23. Liability of the Consultant 125
\n\n24. Insurance to be taken out by the Consultant 125
\n\n25. Accounting, Inspection and Auditing 125
\n\n26. Reporting Obligations 126
\n\n27. Proprietary Rights of the Client in Reports and Records 126
\n\n28. Equipment, Vehicles and Materials 126
\n\n29. Code of Conduct 127
\n\n30. Forced Labor 127
\n\n31. Child Labor 127
\n\n32. Non-Discrimination and Equal Opportunity 128
\n\n33. Training of Experts 128
\n\nD. Consultant’s Experts and Sub-Consultants 128
\n\n34. Description of Key Experts 128
\n\n35. Replacement of Key Experts 129
\n\n36. Removal of Experts or Sub-consultants 129
\n\nE. Obligations of the Client 130
\n\n37. Assistance and Exemptions 130
\n\n38. Access to Project Site 130
\n\n39. Change in the Applicable Law Related to Taxes and Duties 131
\n\n40. Services, Facilities and Property of the Client 131
\n\n41. Counterpart Personnel 131
\n\n42. Payment Obligation 131
\n\nF Payments to the Consultant 132
\n\n43. Contract Price 132
\n\n44. Taxes and Duties 132
\n\n45. Currency of Payment 132
\n\n46. Mode of Billing and Payment 132
\n\n47. Interest on Delayed Payments 133
\n\nG. Fairness and Good Faith 133
\n\n48. Good Faith 133
\n\nH. Settlement of Disputes 133
\n\n49. Amicable Settlement 133
\n\n50. Dispute Resolution 134
\n\nSpecial Conditions of Contract 137
\n\nAppendices 147
\n\n\n\n
\n\n
Contract for Consultant’s Services
\n\n\n\n
Lump-Sum
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
Project Name ___________________________
\n\n\n\n
[Loan/Credit/Grant] No.____________________
\n\n\n\n
Contract No. ____________________________
\n\n\n\n
Assignment Title: _____________________________
\n\n\n\n
between
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
[Name of the Client]
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
and
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
[Name of the Consultant]
\n\n\n\n
\n\n
\n\n
Dated:
\n\n\n\n
\n\n
Form of Contract
\n\nLump-Sum
\n\n\n\n
(Text in brackets [ ] is optional; all notes should be deleted in the final text)
\n\n\n\n
\n\n
This CONTRACT (hereinafter called the “Contract”) is made the [number] day of the month of [month], [year], between, on the one hand, [name of Client or Recipient] (hereinafter called the “Client”) and, on the other hand, [name of Consultant] (hereinafter called the “Consultant”).
\n\n\n\n
[If the Consultant consist of more than one entity, the above should be partially amended to read as follows: “…(hereinafter called the “Client”) and, on the other hand, a Joint Venture (name of the JV) consisting of the following entities, each member of which will be jointly and severally liable to the Client for all the Consultant’s obligations under this Contract, namely, [name of member] and [name of member] (hereinafter called the “Consultant”).]
\n\n\n\n
WHEREAS
\n\n\n\n
(a) the Client has requested the Consultant to provide certain consulting services as defined in this Contract (hereinafter called the “Services”);
\n\n\n\n
(b) the Consultant, having represented to the Client that it has the required professional skills, expertise and technical resources, has agreed to provide the Services on the terms and conditions set forth in this Contract;
\n\n\n\n
(c) the Client has received [or has applied for] a loan [or credit or grant] from the [insert as relevant, International Bank for Reconstruction and Development (IBRD) or International Development Association (IDA)]: toward the cost of the Services and intends to apply a portion of the proceeds of this [loan/credit/grant] to eligible payments under this Contract, it being understood that (i) payments by the Bank will be made only at the request of the Client and upon approval by the Bank; (ii) such payments will be subject, in all respects, to the terms and conditions of the [loan/financing/grant] agreement, including prohibitions of withdrawal from the [loan/credit/grant] account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of the Bank, is prohibited by the decision of the United Nations Security council taken under Chapter VII of the Charter of the United Nations; and (iii) no party other than the Client shall derive any rights from the [loan/financing/grant] agreement or have any claim to the [loan/credit/grant] proceeds;
\n\n\n\n
NOW THEREFORE the parties hereto hereby agree as follows:
\n\n\n\n
1. The following documents attached hereto shall be deemed to form an integral part of this Contract:
\n\n\n\n
(a) The General Conditions of Contract (including Attachment 1 “Fraud and Corruption”);
\n\n(b) The Special Conditions of Contract;
\n\n(c) Appendices:
\n\n\n\n
Appendix A: Terms of Reference
\n\nAppendix B: Key Experts
\n\nAppendix C: Breakdown of Contract Price
\n\nAppendix D: Form of Advance Payments Guarantee
\n\n\n\n
In the event of any inconsistency between the documents, the following order of precedence shall prevail: the Special Conditions of Contract; the General Conditions of Contract, including Attachment 1; Appendix A; Appendix B; Appendix C; Appendix D, and Appendix E. Any reference to this Contract shall include, where the context permits, a reference to its Appendices.
\n\n\n\n
2. The mutual rights and obligations of the Client and the Consultant shall be as set forth in the Contract, in particular:
\n\n\n\n
(a) the Consultant shall carry out the Services in accordance with the provisions of the Contract; and
\n\n(b) the Client shall make payments to the Consultant in accordance with the provisions of the Contract.
\n\n\n\n
\n\n
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as of the day and year first above written.
\n\n\n\n
For and on behalf of [Name of Client]
\n\n\n\n
\n\n
[Authorized Representative of the Client – name, title and signature]
\n\n\n\n
For and on behalf of [Name of Consultant or Name of a Joint Venture]
\n\n\n\n
\n\n
[Authorized Representative of the Consultant – name and signature]
\n\n\n\n
[For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached.
\n\n\n\n
For and on behalf of each of the members of the Consultant [insert the Name of the Joint Venture]
\n\n\n\n
[Name of the lead member]
\n\n\n\n
\n\n
[Authorized Representative on behalf of a Joint Venture]
\n\n\n\n
[add signature blocks for each member if all are signing]
\n\n\n\n
General Conditions of Contract
\n\nA. General Provisions
\n\n\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t a.Commissions and Fees \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
\n\n
B. Commencement, Completion, Modification and Termination of Contract
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t a. Definition \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t b. No Breach of Contract \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t c. Measures to be Taken \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t a. By the Client \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.1. The Client may terminate this Contract in case of the occurrence of any of the events specified in paragraphs (a) through (f) of this Clause. In such an occurrence the Client shall give at least thirty (30) calendar days’ written notice of termination to the Consultant in case of the events referred to in (a) through (d); at least sixty (60) calendar days’ written notice in case of the event referred to in (e); and at least five (5) calendar days’ written notice in case of the event referred to in (f): \n\n\t\t\t
19.1.2. Furthermore, if the Client determines that the Consultant has engaged in Fraud and Corruption in competing for or in executing the Contract, then the Client may, after giving fourteen (14) calendar days written notice to the Consultant, terminate the Consultant's employment under the Contract. \n\t\t\t | \n\t\t
| \n\t\t\t b. By the Consultant \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.3. The Consultant may terminate this Contract, by not less than thirty (30) calendar days’ written notice to the Client, in case of the occurrence of any of the events specified in paragraphs (a) through (d) of this Clause. \n\n\t\t\t
| \n\t\t
| \n\t\t\t c. Cessation of Rights and Obligations \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.4. Upon termination of this Contract pursuant to Clauses GCC 12 or GCC 19 hereof, or upon expiration of this Contract pursuant to Clause GCC 14, all rights and obligations of the Parties hereunder shall cease, except (i) such rights and obligations as may have accrued on the date of termination or expiration, (ii) the obligation of confidentiality set forth in Clause GCC 22, (iii) the Consultant’s obligation to permit inspection, copying and auditing of their accounts and records set forth in Clause GCC 25 and to cooperate and assist in any inspection or investigation, and (iv) any right which a Party may have under the Applicable Law. \n\t\t\t | \n\t\t
| \n\t\t\t d. Cessation of Services \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.5. Upon termination of this Contract by notice of either Party to the other pursuant to Clauses GCC 19a or GCC 19b, the Consultant shall, immediately upon dispatch or receipt of such notice, take all necessary steps to bring the Services to a close in a prompt and orderly manner and shall make every reasonable effort to keep expenditures for this purpose to a minimum. With respect to documents prepared by the Consultant and equipment and materials furnished by the Client, the Consultant shall proceed as provided, respectively, by Clauses GCC 27 or GCC 28. \n\t\t\t | \n\t\t
| \n\t\t\t e. Payment upon Termination \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.6. Upon termination of this Contract, the Client shall make the following payments to the Consultant: \n\n\t\t\t
| \n\t\t
C. Obligations of the Consultant
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t a. Standard of Performance \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t a. Consultant Not to Benefit from Commissions, Discounts, etc. \n\t\t\t | \n\t\t\t\n\t\t\t 21.1.1 The payment of the Consultant pursuant to GCC F (Clauses GCC 43 through 47) shall constitute the Consultant’s only payment in connection with this Contract and, subject to Clause GCC 21.1.3, the Consultant shall not accept for its own benefit any trade commission, discount or similar payment in connection with activities pursuant to this Contract or in the discharge of its obligations hereunder, and the Consultant shall use its best efforts to ensure that any Sub-consultants, as well as the Experts and agents of either of them, similarly shall not receive any such additional payment. \n\n\t\t\t21.1.2 Furthermore, if the Consultant, as part of the Services, has the responsibility of advising the Client on the procurement of goods, works or services, the Consultant shall comply with the Bank’s Applicable Regulations, and shall at all times exercise such responsibility in the best interest of the Client. Any discounts or commissions obtained by the Consultant in the exercise of such procurement responsibility shall be for the account of the Client. \n\t\t\t | \n\t\t
| \n\t\t\t b. Consultant and Affiliates Not to Engage in Certain Activities \n\t\t\t | \n\t\t\t\n\t\t\t 21.1.3 The Consultant agrees that, during the term of this Contract and after its termination, the Consultant and any entity affiliated with the Consultant, as well as any Sub-consultants and any entity affiliated with such Sub-consultants, shall be disqualified from providing goods, works or non-consulting services resulting from or directly related to the Consultant’s Services for the preparation or implementation of the project. \n\t\t\t | \n\t\t
| \n\t\t\t c. Prohibition of Conflicting Activities \n\t\t\t | \n\t\t\t\n\t\t\t 21.1.4 The Consultant shall not engage, and shall cause its Experts as well as its Sub-consultants not to engage, either directly or indirectly, in any business or professional activities that would conflict with the activities assigned to them under this Contract. \n\t\t\t | \n\t\t
| \n\t\t\t d. Strict Duty to Disclose Conflicting Activities \n\t\t\t | \n\t\t\t\n\t\t\t 21.1.5 The Consultant has an obligation and shall ensure that its Experts and Sub-consultants shall have an obligation to disclose any situation of actual or potential conflict that impacts their capacity to serve the best interest of their Client, or that may reasonably be perceived as having this effect. Failure to disclose said situations may lead to the disqualification of the Consultant or the termination of its Contract. \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Not used \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
No persons shall be employed or engaged who have been subject to trafficking. Trafficking in persons is defined as the recruitment, transportation, transfer, harboring or receipt of persons by means of the threat or use of force or other forms of coercion, abduction, fraud, deception, abuse of power, or of a position of vulnerability, or of the giving or receiving of payments or benefits to achieve the consent of a person having control over another person, for the purposes of exploitation. \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
The Consultant, including its Subconsultants, shall not employ or engage a child between the minimum age and the age of 18 in a manner that is likely to be hazardous, or to interfere with, the child’s education, or to be harmful to the child’s health or physical, mental, spiritual, moral, or social development. \n\n\t\t\tThe Consultant, including its Subconsultants, shall only employ or engage children between the minimum age and the age of 18 after an appropriate risk assessment has been conducted by the Consultant with the Client’s consent. The Consultant shall be subject to regular monitoring by the Client that includes monitoring of health, working conditions and hours of work. \n\n\t\t\tWork considered hazardous for children is work that, by its nature or the circumstances in which it is carried out, is likely to jeopardize the health, safety, or morals of children. Such work activities prohibited for children include work: \n\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
Special measures of protection or assistance to remedy past discrimination or selection for a particular job based on the inherent requirements of the job shall not be deemed discrimination. The Consultant shall provide protection and assistance as necessary to ensure non-discrimination and equal opportunity, including for specific groups such as women, people with disabilities, migrant workers and children (of working age in accordance with Clause GCC 31). \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
The Consultant shall provide training on SEA and SH, including its prevention, to any of its Experts who has a role to supervise other Experts. \n\t\t\t | \n\t\t
\n\n
D. Consultant’s Experts and Sub-Consultants
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
the Consultant shall, at the Client’s written request, provide a replacement. \n\n\t\t\t
| \n\t\t
E. Obligations of the Client
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t|
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t|
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t|
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t|
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
F. Payments to the Consultant
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
46.2.1 Advance payment: Unless otherwise indicated in the SCC, an advance payment shall be made against an advance payment bank guarantee acceptable to the Client in an amount (or amounts) and in a currency (or currencies) specified in the SCC. Such guarantee (i) is to remain effective until the advance payment has been fully set off, and (ii) is to be in the form set forth in Appendix D, or in such other form as the Client shall have approved in writing. The advance payments will be set off by the Client in equal portions against the lump-sum installments specified in the SCC until said advance payments have been fully set off. \n\n\t\t\t46.2.2 The Lump-Sum Installment Payments. The Client shall pay the Consultant within sixty (60) days after the receipt by the Client of the deliverable(s) and the cover invoice for the related lump-sum installment payment. The payment can be withheld if the Client does not approve the submitted deliverable(s) as satisfactory in which case the Client shall provide comments to the Consultant within the same sixty (60) days period. The Consultant shall thereupon promptly make any necessary corrections, and thereafter the foregoing process shall be repeated. \n\n\t\t\t46.2.3 The Final Payment. The final payment under this Clause shall be made only after the final report have been submitted by the Consultant and approved as satisfactory by the Client. The Services shall then be deemed completed and finally accepted by the Client. The last lump-sum installment shall be deemed approved for payment by the Client within ninety (90) calendar days after receipt of the final report by the Client unless the Client, within such ninety (90) calendar day period, gives written notice to the Consultant specifying in detail deficiencies in the Services, the final report. The Consultant shall thereupon promptly make any necessary corrections, and thereafter the foregoing process shall be repeated. \n\n\t\t\t46.2.4 All payments under this Contract shall be made to the accounts of the Consultant specified in the SCC. \n\n\t\t\t46.2.5 With the exception of the final payment under 46.2.3 above, payments do not constitute acceptance of the whole Services nor relieve the Consultant of any obligations hereunder. \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
G. Fairness and Good Faith
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
H. Settlement of Disputes
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\n
II. General Conditions
\n\nAttachment 1
\n\nFraud and Corruption
\n\n(Text in this Attachment shall not be modified)
\n\n\n\n
\n\n
Special Conditions of Contract
\n\n[Notes in brackets are for guidance purposes only and should be deleted in the final text of the signed contract]
\n\n\n\n
| \n\t\t\t Number of GC Clause \n\t\t\t | \n\t\t\t\n\t\t\t Amendments of, and Supplements to, Clauses in the General Conditions of Contract \n\t\t\t | \n\t\t
| \n\t\t\t 1.1(a) \n\t\t\t | \n\t\t\t\n\t\t\t The Contract shall be construed in accordance with the law of India \n\t\t\t | \n\t\t
| \n\t\t\t 4.1 \n\t\t\t | \n\t\t\t\n\t\t\t The language is: English. \n\t\t\t | \n\t\t
| \n\t\t\t 6.1 and 6.2 \n\t\t\t | \n\t\t\t\n\t\t\t The addresses are [fill in at negotiations with the selected firm]: \n\n\t\t\t\n\n\t\t\t Client : \n\n\t\t\t\n\n\t\t\t Attention : \n\n\t\t\tFacsimile : \n\n\t\t\tE-mail (where permitted): \n\n\t\t\t\n\n\t\t\t Consultant : \n\n\t\t\t\n\n\t\t\t Attention : \n\n\t\t\tFacsimile : \n\n\t\t\tE-mail (where permitted) : \n\t\t\t | \n\t\t
| \n\t\t\t 8.1 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t [Note: If the Consultant consists only of one entity, state “N/A”; \n\n\t\t\tOR \n\n\t\t\tIf the Consultant is a Joint Venture consisting of more than one entity, the name of the JV member whose address is specified in Clause SCC 6.1 should be inserted here.] \n\n\t\t\tThe Lead Member on behalf of the JV is ___________ ______________________________ [insert name of the member] \n\t\t\t | \n\t\t
| \n\t\t\t 9.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Authorized Representatives are: \n\n\t\t\t\n\n\t\t\t For the Client: [name, title] \n\n\t\t\t\n\n\t\t\t For the Consultant: [name, title] \n\t\t\t | \n\t\t
| \n\t\t\t 11.1 \n\t\t\t | \n\t\t\t\n\t\t\t The effectiveness conditions are the following: Signing of Contract by both the parties, after due approvals. \n\t\t\t | \n\t\t
| \n\t\t\t 12.1 \n\t\t\t | \n\t\t\t\n\t\t\t Termination of Contract for Failure to Become Effective: \n\n\t\t\t\n\n\t\t\t The time period shall be 30 days. \n\t\t\t | \n\t\t
| \n\t\t\t 13.1 \n\t\t\t | \n\t\t\t\n\t\t\t Commencement of Services: \n\n\t\t\t\n\n\t\t\t The number of days shall be 10 days. \n\n\t\t\t\n\n\t\t\t Confirmation of Key Experts’ availability to start the Assignment shall be submitted to the Client in writing as a written statement signed by each Key Expert. \n\t\t\t | \n\t\t
| \n\t\t\t 14.1 \n\t\t\t | \n\t\t\t\n\t\t\t Expiration of Contract: The time period shall be 45 Weeks \n\t\t\t | \n\t\t
| \n\t\t\t 21 b. \n\t\t\t | \n\t\t\t\n\t\t\t The Client reserves the right to determine on a case-by-case basis whether the Consultant should be disqualified from providing goods, works or non-consulting services due to a conflict of a nature described in Clause GCC 21.1.3 \n\n\t\t\t\n\n\t\t\t Yes \n\t\t\t | \n\t\t
\n\n
\n\n
| \n\t\t\t 23.1 \n\t\t\t | \n\t\t\t\n\t\t\t No additional provisions. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 24.1 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t The insurance coverage against the risks shall be as follows: \n\n\t\t\t\n\n\t\t\t (a) Professional liability insurance, with a minimum coverage of INR 120 Lakhs \n\n\t\t\t(b) Third Party motor vehicle liability insurance in respect of motor vehicles operated in the Client’s country by the Consultant or its Experts or Sub-consultants, with a minimum coverage as per the latest Amended Motor Vehicles Act, India; \n\n\t\t\t\n\n\t\t\t (c) Third Party liability insurance, with a minimum coverage of amount in accordance with the applicable law in India \n\n\t\t\t\n\n\t\t\t (d) employer’s liability and workers’ compensation insurance in respect of the experts and Sub-consultants in accordance with the relevant provisions of the applicable law in the Client’s country, as well as, with respect to such Experts, any such life, health, accident, travel or other insurance as may be appropriate; and \n\n\t\t\t\n\n\t\t\t (e) insurance against loss of or damage to (i) equipment purchased in whole or in part with funds provided under this Contract, (ii) the Consultant’s property used in the performance of the Services, and (iii) any documents prepared by the Consultant in the performance of the Services. \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 27.1 \n\t\t\t | \n\t\t\t\n\t\t\t None \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 27.2 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t [The Consultant shall not use any documents and software or project related information for purposes unrelated to this Contract without the prior written approval of the Client.] \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 37.1 \n\n\t\t\t(a) through (f) \n\t\t\t | \n\t\t\t\n\t\t\t The Contract price is: ____________________ [insert amount and currency for each currency as applicable] [indicate: inclusive or exclusive] of local indirect taxes. \n\n\t\t\t\n\n\t\t\t Any indirect local taxes chargeable in respect of this Contract for the Services provided by the Consultant shall [insert as appropriate: “be paid” or “reimbursed”] by the Client [insert as appropriate: “for“ or “to”]the Consultant. \n\n\t\t\t\n\n\t\t\t The amount of such taxes is ____________________ [insert the amount as finalized at the Contract’s negotiations on the basis of the estimates provided by the Consultant in Form FIN-2 of the Consultant’s Financial Proposal. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 37.1(g) \n\t\t\t | \n\t\t\t\n\t\t\t [The Bank leaves it to the Client to decide whether the Consultant (i) should be exempted from indirect local tax, or (ii) should be reimbursed by the Client for any such tax they might have to pay (or that the Client would pay such tax on behalf of the Consultant] \n\n\t\t\tThe Client warrants that [choose one applicable option consistent with the ITC 16.3 and the outcome of the Contract’s negotiations (Form FIN-2, part B “Indirect Local Tax – Estimates”): \n\n\t\t\tIf ITC16.3 indicates a tax exemption status, include the following: “the Consultant, the Sub-consultants and the Experts shall be exempt from” \n\n\t\t\tOR \n\n\t\t\tIf ITC16.3 does not indicate the exemption and, depending on whether the Client shall pay the withholding tax or the Consultant has to pay, include the following: \n\n\t\t\t“the Client shall pay on behalf of the Consultant, the Sub-consultants and the Experts,” OR “the Client shall reimburse the Consultant, the Sub-consultants and the Experts”] \n\n\t\t\tany indirect taxes, duties, fees, levies and other impositions imposed, under the applicable law in the Client’s country, on the Consultant, the Sub-consultants and the Experts in respect of: \n\n\t\t\t(a) any payments whatsoever made to the Consultant, Sub-consultants and the Experts (other than nationals or permanent residents of the Client’s country), in connection with the carrying out of the Services; \n\n\t\t\t(b) any equipment, materials and supplies brought into the Client’s country by the Consultant or Sub-consultants for the purpose of carrying out the Services and which, after having been brought into such territories, will be subsequently withdrawn by them; \n\n\t\t\t(c) any equipment imported for the purpose of carrying out the Services and paid for out of funds provided by the Client and which is treated as property of the Client; \n\n\t\t\t(d) any property brought into the Client’s country by the Consultant, any Sub-consultants or the Experts (other than nationals or permanent residents of the Client’s country), or the eligible dependents of such experts for their personal use and which will subsequently be withdrawn by them upon their respective departure from the Client’s country, provided that: \n\n\t\t\t(i) the Consultant, Sub-consultants and experts shall follow the usual customs procedures of the Client’s country in importing property into the Client’s country; and \n\n\t\t\t\n\n\t\t\t (ii) if the Consultant, Sub-consultants or Experts do not withdraw but dispose of any property in the Client’s country upon which customs duties and taxes have been exempted, the Consultant, Sub-consultants or Experts, as the case may be, (a) shall bear such customs duties and taxes in conformity with the regulations of the Client’s country, or (b) shall reimburse them to the Client if they were paid by the Client at the time the property in question was brought into the Client’s country. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 43.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t [The Consultant shall not use any documents and software or project related information for purposes unrelated to this Contract without the prior written approval of the Client.] \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 44.1 and 44.2 \n\t\t\t | \n\t\t\t\n\t\t\t The Contract price is: ____________________ [insert amount and currency for each currency as applicable] [indicate: inclusive or exclusive] of local indirect taxes. \n\n\t\t\t\n\n\t\t\t Any indirect local taxes chargeable in respect of this Contract for the Services provided by the Consultant shall be paid the Client to the Consultant. \n\n\t\t\t\n\n\t\t\t The amount of such taxes is ____________________ [insert the amount as finalized at the Contract’s negotiations on the basis of the estimates provided by the Consultant in Form FIN-2 of the Consultant’s Financial Proposal. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 46.2 \n\t\t\t | \n\t\t\t\n\t\t\t
\n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 46.2.1 \n\t\t\t | \n\t\t\t\n\t\t\t Not Applicable \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 46.2.4 \n\t\t\t | \n\t\t\t\n\t\t\t The account is: \n\n\t\t\t\n\n\t\t\t [insert account] for Rs. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 47.1 \n\t\t\t | \n\t\t\t\n\t\t\t The interest rate is: \n\n\t\t\tFor local currency : 3% for INR part \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 50.1 \n\t\t\t | \n\t\t\t\n\t\t\t Disputes shall be settled by arbitration in accordance with the following provisions: \n\n\t\t\t1. Selection of Arbitrators. Each dispute submitted by a Party to arbitration shall be heard by a sole arbitrator or an arbitration panel composed of three (3) arbitrators, in accordance with the following provisions: \n\n\t\t\t\n\n\t\t\t (a) Where the Parties agree that the dispute concerns a technical matter, they may agree to appoint a sole arbitrator or, failing agreement on the identity of such sole arbitrator within thirty (30) days after receipt by the other Party of the proposal of a name for such an appointment by the Party who initiated the proceedings, either Party may apply to [name an appropriate professional body, e.g., Indian Council of Arbitration/ President of the Institution of Engineers (India)/ The International Centre for Alternative Disputes Resolution (India)*] for a list of not fewer than five (5) nominees and, on receipt of such list, the Parties shall alternately strike names therefrom, and the last remaining nominee on the list shall be the sole arbitrator for the matter in dispute. If the last remaining nominee has not been determined in this manner within sixty (60) days of the date of the list, [insert the name of the same professional body as above] shall appoint, upon the request of either Party and from such list or otherwise, a sole arbitrator for the matter in dispute. \n\n\t\t\t\n\n\t\t\t (b) Where the Parties do not agree that the dispute concerns a technical matter, the Client and the Consultant shall each appoint one (1) arbitrator, and these two arbitrators shall jointly appoint a third arbitrator, who shall chair the arbitration panel. If the arbitrators named by the Parties do not succeed in appointing a third arbitrator within thirty (30) days after the latter of the two (2) arbitrators named by the Parties has been appointed, the third arbitrator shall, at the request of either Party, be appointed by [name an appropriate appointing authority, e.g., Indian Council of Arbitration/ President of the Institution of Engineers (India)/ The International Centre for Alternative Disputes Resolution (India)*]. \n\n\t\t\t\n\n\t\t\t (c) If, in a dispute subject to paragraph (b) above, one Party fails to appoint its arbitrator within thirty (30) days after the other Party has appointed its arbitrator, the Party which has named an arbitrator may apply to the [name the same appointing authority as in said paragraph (b)] to appoint a sole arbitrator for the matter in dispute, and the arbitrator appointed pursuant to such application shall be the sole arbitrator for that dispute. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t | \n\t\t\t 2. Rules of Procedure. Arbitration proceedings shall be conducted in accordance with the procedure of the Arbitration & Conciliation Act 1996, of India. \n\n\t\t\t\n\n\t\t\t 3. Substitute Arbitrators. If for any reason an arbitrator is unable to perform his/her function, a substitute shall be appointed in the same manner as the original arbitrator. \n\n\t\t\t\n\n\t\t\t 4. Nationality and Qualifications of Arbitrators. The sole arbitrator or the third arbitrator appointed pursuant to paragraphs 1(a) through 1(c) above shall be a recognized legal or technical expert with extensive experience in relation to the matter in dispute. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t | \n\t\t\t 5. Miscellaneous. In any arbitration proceeding hereunder: \n\n\t\t\t\n\n\t\t\t (a) proceedings shall, unless otherwise agreed by the Parties, be held in the city where the contract is signed; \n\n\t\t\t(b) the English language shall be the official language for all purposes; \n\n\t\t\t
\n\n\t\t\t * Choose one alternative. Insert Chairman of the Executive Committee of the Indian Roads Congress (for highway project) or any other appropriate institution (for other types of consultancies). \n\n\t\t\tAlternatively \n\n\t\t\t[Apart from the adhoc arbitration services obtained through mutually agreed Arbitrator(s) as above, Institutional arbitration services are also available in India. Institutional arbitration (and mediation) dispute resolution mechanisms can be gainfully used, preferably for relatively larger contracts. Following clause may be included, if it is decided to use Institutional Services for arbitration for resolution of disputes, and in such a case other clauses related to Arbitration/ Arbitrator would be deleted. In the sample clause below, substitute the reference to ‘Rules of Domestic Commercial Arbitration of the Indian Council of Arbitration’ by the specific institution that is sought to be engaged e.g. The International Centre for Alternative Dispute Resolution (ICADR), The Indian Institute of Arbitration and Mediation (IIAM), Indian Chamber’s Council of Arbitration, Delhi International Arbitration Centre (DAC), Construction Industry Arbitration Council (CIAC), Council For National and International Commercial Arbitration, London Court of International Arbitration (India Centre) or the like.] \n\n\t\t\t"Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by arbitration in accordance with the Rules of Domestic Commercial Arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be binding on the parties. \n\n\t\t\t\n\n\t\t\t The arbitral tribunal shall consist of 3 Arbitrators, arbitration proceedings shall be held at__________, India and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English”. [ICA rules provide for arbitration tribunal of 3 arbitrators if the value of claim is over Rs 10 Million unless the parties have agreed otherwise for a sole arbitrator]. \n\n\t\t\t\n\t\t\t | \n\t\t
\n\n
Appendices
\n\nAppendix A – Terms of Reference
\n\n\n\n
[This Appendix shall include the final Terms of Reference (TORs) worked out by the Client and the Consultant during the negotiations; dates for completion of various tasks; location of performance for different tasks; detailed reporting requirements and list of deliverables against which the payments to the Consultant will be made; Client’s input, including counterpart personnel assigned by the Client to work on the Consultant’s team; specific tasks or actions that require prior approval by the Client.
\n\n\n\n
Insert the text based on the Section 7 (Terms of Reference) of the ITC in the RFP and modified based on the Forms TECH-1 through TECH-5 of the Consultant’s Proposal. Highlight the changes to Section 7 of the RFP]
\n\n\n\n
………………………………………………………………………………………………
\n\n\n\n
\n\n
Appendix B - Key Experts
\n\n\n\n
[Insert a table based on Form TECH-6 of the Consultant’s Technical Proposal and finalized at the Contract’s negotiations. Attach the CVs (updated and signed by the respective Key Experts) demonstrating the qualifications of Key Experts.]
\n\n\n\n
\n\n
……………………………………………………………………………………………………
\n\n\n\n
\n\n
Appendix C – Breakdown of Contract Price
\n\n\n\n
[Insert the table with the unit rates to arrive at the breakdown of the lump-sum price. The table shall be based on [Form FIN-3 and FIN-4] of the Consultant’s Proposal and reflect any changes agreed at the Contract negotiations, if any. The footnote shall list such changes made to [Form FIN-3 and FIN-4] at the negotiations or state that none has been made.]
\n\n\n\n
When the Consultant has been selected under Quality-Based Selection method, also add the following:
\n\n\n\n
“The agreed remuneration rates shall be stated in the attached Model Form I. This form shall be prepared on the basis of Appendix A to Form FIN-3 of the RFP “Consultants’ Representations regarding Costs and Charges” submitted by the Consultant to the Client prior to the Contract’s negotiations.
\n\n\n\n
Should these representations be found by the Client (either through inspections or audits pursuant to Clause GCC 25.2 or through other means) to be materially incomplete or inaccurate, the Client shall be entitled to introduce appropriate modifications in the remuneration rates affected by such materially incomplete or inaccurate representations. Any such modification shall have retroactive effect and, in case remuneration has already been paid by the Client before any such modification, (i) the Client shall be entitled to offset any excess payment against the next monthly payment to the Consultants, or (ii) if there are no further payments to be made by the Client to the Consultants, the Consultants shall reimburse to the Client any excess payment within thirty (30) days of receipt of a written claim of the Client. Any such claim by the Client for reimbursement must be made within twelve (12) calendar months after receipt by the Client of a final report and a final statement approved by the Client in accordance with Clause GCC 46.2.3 of this Contract.”]
\n\n\n\n
Model Form I
\n\nBreakdown of Agreed Fixed Rates in Consultant’s Contract
\n\n\n\n
We hereby confirm that we have agreed to pay to the Experts listed, who will be involved in performing the Services, the basic fees and away from the home office allowances (if applicable) indicated below:
\n\n\n\n
(Expressed in Rs.)
\n\n\n\n
| \n\t\t\t Experts \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t|
| \n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t Basic Remuneration rate per Working Month/Day/Year \n\t\t\t | \n\t\t\t\n\t\t\t Social Charges1 \n\t\t\t | \n\t\t\t\n\t\t\t Overhead1 \n\t\t\t | \n\t\t\t\n\t\t\t Subtotal \n\t\t\t | \n\t\t\t\n\t\t\t Profit2 \n\t\t\t | \n\t\t\t\n\t\t\t Away from Home Office Allowance \n\t\t\t | \n\t\t\t\n\t\t\t Agreed Fixed Rate per Working Month/Day/Hour \n\t\t\t | \n\t\t\t\n\t\t\t Agreed Fixed Rate per Working Month/Day/Hour1 \n\t\t\t | \n\t\t
| \n\t\t\t Home Office \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Work in the Client’s Country \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
1 Expressed as percentage of 1
\n\n2 Expressed as percentage of 4
\n\n\n\n
\n\n
\n\n
Signature Date
\n\n\n\n
Name and Title:
\n\n\n\n
Appendix D - Form of Advance Payments Guarantee
\n\n[See Clause GCC 42.2.1 and SCC 46.2.1]
\n\n\n\n
{Guarantor letterhead or SWIFT identifier code}
\n\n\n\n
Bank Guarantee for Advance Payment
\n\n\n\n
Guarantor: ___________________ [insert commercial Bank’s Name, and Address of Issuing Branch or Office]
\n\nBeneficiary: _________________ [insert Name and Address of Client]
\n\nDate: ____________[insert date]____
\n\nADVANCE PAYMENT GUARANTEE No.: ___________[insert number]______
\n\nWe have been informed that ____________ [name of Consultant or a name of the Joint Venture, same as appears on the signed Contract] (hereinafter called "the Consultant") has entered into Contract No. _____________ [reference number of the contract] dated ___[insert date]_________ with the Beneficiary, for the provision of __________________ [brief description of Services] (hereinafter called "the Contract").
\n\nFurthermore, we understand that, according to the conditions of the Contract, an advance payment in the sum of ___________ [insert amount in figures] ( ) [amount in words] is to be made against an advance payment guarantee.
\n\nAt the request of the Consultant, we, as Guarantor, hereby irrevocably undertake to pay the Beneficiary any sum or sums not exceeding in total an amount of ___________ [amount in figures] ( ) [amount in words][20]1 upon receipt by us of the Beneficiary’s complying demand supported by the Beneficiary’s a written statement, whether in the demand itself or in a separate signed document accompanying or identifying the demand, stating that the Consultant is in breach of its obligation under the Contract because the Consultant:
\n\n
(a) has failed to repay the advance payment in accordance with the Contract conditions, specifying the amount which the Consultant has failed to repay;
\n\n(b) has used the advance payment for purposes other than toward providing the Services under the Contract.
\n\nIt is a condition for any claim and payment under this guarantee to be made that the advance payment referred to above must have been received by the Consultant on their account number ___________ at _________________ [name and address of bank].
\n\nThe maximum amount of this guarantee shall be progressively reduced by the amount of the advance payment repaid by the Consultant as indicated in certified statements or invoices marked as “paid” by the Client which shall be presented to us. This guarantee shall expire, at the latest, upon our receipt of the payment certificate or paid invoice indicating that the Consultant has made full repayment of the amount of the advance payment, or on the __ day of _[month]__________, [year]__,[21]2 whichever is earlier. Consequently, any demand for payment under this guarantee must be received by us at this office on or before that date.
\n\n\n\n
This guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010 revision, ICC Publication No. 758.
\n\n\n\n
_____________________
\n\n[signature(s)]
\n\n\n\n
{Note: All italicized text is for indicative purposes only to assist in preparing this form and shall be deleted from the final product.}
\n\n\n\n
[1] [“loan agreement” term is used for IBRD loans; “financing agreement” is used for IDA credits; and “grant agreement” is used for Recipient-Executed Trust Funds administered by IBRD or IDA]
\n\n[2] Similar assignment would cover at least one Environmental Impact Assessment Study for Sanitary Landfill Facility/ Common Solid Waste Management Facility /Hazardous Waste Management Facility /Bio-medical Waste Management Facility.
\n\n\n\n
[3] For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract.
\n\n[4] A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
\n\n[5] Inspections in this context usually are investigative (i.e., forensic) in nature. They involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third party verification of information.
\n\n[6] In case land is to be acquired, then the Revenue Department will carry out the Social Impact Assessment and prepare Social Management Plan which will be reviewed by the DPR or Independent Consultant to align with the requirements of the TDF-SMF and RPF and prepare the RAP.
\n\n[7] While waste minimization (3Rs – Reduce, Reuse, Recycle) must be at the core of any sustainable SWM system, engineered landfill facilities are always necessary for safe disposal of rejects and other residual waste.
\n\n[8]Each time a subproject impacts (positively and/or adversely) Scheduled Tribe then TDP will be prepared and Free Prior Informed Consultation will be carried out as described in this Annexure III.
\n\n\n\n
[10]Whether the clearance will be from center or the State will be identified only once the project is submitted to SEAC for issuance of detailed ToR
\n\n[11]Note: Social assessment doesn’t need clearance from EAC
\n\n[12] The livelihood action plan will be based on an assessment of all those dependent on the site including ragpickers.
\n\n[13] Guidance document for assessment and remediation of contaminated sites in India
\n\n[14] Follow the Tribal Development Framework-Social management Framework (TDF-SMF) to prepare the SMP.
\n\n[15] Follow the Resettlement Policy Framework of the KSWMP to prepare the Resettlement Action Plan
\n\n[16] Follow the Tribal Development Framework-Social management Framework (TDF-SMF) to prepare the TDP.
\n\n\n\n
[17] For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract.
\n\n[18] A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
\n\n[19] Inspections in this context usually are investigative (i.e., forensic) in nature. They involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third party verification of information.
\n\n[20]1 The Guarantor shall insert an amount representing the amount of the advance payment and denominated either in the currency(ies) of the advance payment as specified in the Contract, or in a freely convertible currency acceptable to the Client.
\n\n[21]2 Insert the expected expiration date. In the event of an extension of the time for completion of the Contract, the Client would need to request an extension of this guarantee from the Guarantor. Such request must be in writing and must be made prior to the expiration date established in the guarantee. In preparing this guarantee, the Client might consider adding the following text to the form, at the end of the penultimate paragraph: “The Guarantor agrees to a one-time extension of this guarantee for a period not to exceed [six months][one year], in response to the Client’s written request for such extension, such request to be presented to the Guarantor before the expiry of the guarantee.”
"},{"id":"OP00225053","notice_type":"Request for Expression of Interest","noticedate":"27-Apr-2023","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2023-05-27T00:00:00Z","submission_deadline_time":"16:00","project_ctry_name":"India","project_id":"P168633","project_name":"Kerala Solid Waste Management Project","bid_reference_no":"IN-SUCM -352888-CS-QCBS","bid_description":"Consulting Services for the Selection of External Training Consultant for KSWMP","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"KSWMP, \nUpper Ground Floor, Trans Towers, Vazhuthacaud,\nThiruvananthapuram","contact_ctry_name":"India","contact_email":"k.safirulla@gmail.com","contact_name":"Mohammed Y Safirulla IAS","contact_organization":"Suchitwa Mission (State PMU)","contact_phone_no":"+91 471 2333011","contact_web_url":"www.kswmp.org","submission_date":"2023-04-27T00:00:00Z","notice_text":"\n\n
\n\n
\n\n
SELECTION OF CONSULTANTS
\n\n\n\n
\n\n
REQUEST FOR PROPOSALS
\n\n(DIRECT RFP WITHOUT EOI)
\n\n(by e-procurement)
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
RFP No.: IN-SUCM-352888-CS-QCBS
\n\n\n\n
\n\n
\n\n
Consulting Services for:
\n\nSelection of External Training Consultant
\n\n\n\n
\n\n
\n\n
\n\n
Client: KERALA SOLID WASTE MANAGEMENT PROJECT (KSWMP)
\n\nLOCAL SELF GOVERNMENT DEPARTMENT, GOVERNMENT OF KERALA
\n\n\n\n
Country: INDIA
\n\n\n\n
Project: Component 1: Institutional Development, capacity building and project Management
\n\n\n\n
Issued on: April 27, 2023
\n\n\n\n
\n\n
\n\n
\n\n
TABLE OF CONTENT
\n\n\n\n
PART I. 3
\n\nSection 1. Letter of Invitation. 3
\n\nSection 2. Instructions to Consultants and Data Sheet 6
\n\nSection 3. Technical Proposal – Standard Forms. 47
\n\nSection 4. Financial Proposal - Standard Forms. 59
\n\nSection 5. Eligible Countries. 67
\n\nSection 6. Fraud and Corruption. 69
\n\nSection 7. Terms of Reference. 71
\n\nPART II. 113
\n\nSection 8. Conditions of Contract and Contract Forms. 113
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
PART I
\n\n\n\n
Section 1. Letter of Invitation
\n\n\n\n
\n\n
Letter of Invitation
\n\nConsulting Services
\n\n\n\n
\n\n
Name of Assignment: Selection of External Training Consultant
\n\nRFP Reference No.: IN-SUCM-352888-CS-QCBS
\n\nLoan No./Credit No./ Grant No.: IBRD-P4960
\n\nLocation and Date: Thiruvananthapuram, Kerala, India
\n\nDate: 27 April 2023
\n\n\n\n
Dear Mr. /Ms.:
\n\n\n\n
Section 1 – Request for Proposals Letter
\n\nSection 2 - Instructions to Consultants and Data Sheet
\n\nSection 3 - Technical Proposal FTP - Standard Forms
\n\nSection 4 - Financial Proposal - Standard Forms
\n\nSection 5 – Eligible Countries
\n\nSection 6 – Fraud and Corruption
\n\nSection 7 - Terms of Reference
\n\nSection 8 - Standard Forms of Contract (Lump-Sum)
\n\n\n\n
Yours sincerely,
\n\n\n\n
Mohammed Y Safirulla K, IAS
\n\nProject Director
\n\nAddress: Upper Ground Floor, Trans Towers, Vazhuthacaud,
\n\nThiruvananthapuram -695014, Kerala, India
\n\nTelephone: +91 471-2333011
\n\nE-Mail: tenderkswmp@gmail.com;
\n\nWebsite: www.kswmp.org;
\n\n\n\n
\n\n
\n\n
\n\n
Section 2. Instructions to Consultants and Data Sheet
\n\n\n\n
TABLE OF CONTENT
\n\n\n\n
A. General Provisions. 8
\n\n1. Definitions. 8
\n\n2. Introduction. 10
\n\n3. Conflict of Interest 10
\n\n4. Unfair Competitive Advantage. 12
\n\n5. Fraud and Corruption. 12
\n\n6. Eligibility. 12
\n\nB. Preparation of Proposals. 14
\n\n7. General Considerations. 14
\n\n8. Cost of Preparation of Proposal 14
\n\n9. Language. 14
\n\n10. Documents Comprising the Proposal 14
\n\n11. Only One Proposal 14
\n\n12. Proposal Validity. 15
\n\n13. Clarification and Amendment of RFP. 16
\n\n14. Preparation of Proposals Specific Considerations. 16
\n\n15. Technical Proposal Format and Content 17
\n\n16. Financial Proposal 17
\n\nC. Submission, Opening and Evaluation. 18
\n\n17. Submission, Sealing, and Marking of Proposals. 18
\n\n18. Confidentiality. 19
\n\n19. Opening of Technical Proposals. 20
\n\n20. Proposals Evaluation. 20
\n\n21. Evaluation of Technical Proposals. 21
\n\n22. Financial Proposals for QBS. 21
\n\n23. Public Opening of Financial Proposals (for QCBS, FBS, and LCS methods) 21
\n\n24. Correction of Errors. 22
\n\n25. Taxes 23
\n\n26. Combined Quality and Cost Evaluation. 23
\n\nD. Negotiations and Award. 24
\n\n27. Negotiations. 24
\n\n28. Conclusion of Negotiations. 25
\n\n29. Notification of Award. 25
\n\n30. Signing of Contract 26
\n\n31. Procurement Related Complaint 27
\n\nE. Data Sheet 28
\n\n\n\n
\n\n
\n\n
Instructions to Consultants
\n\nA. General Provisions
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t a. Conflicting Activities \n\t\t\t | \n\t\t\t\n\t\t\t (i) Conflict between consulting activities and procurement of goods, works or non-consulting services: a firm that has been engaged by the Client to provide goods, works, or non-consulting services for a project, or any of its Affiliates, shall be disqualified from providing consulting services resulting from or directly related to those goods, works, or non-consulting services. Conversely, a firm hired to provide consulting services for the preparation or implementation of a project, or any of its Affiliates, shall be disqualified from subsequently providing goods or works or non-consulting services resulting from or directly related to the consulting services for such preparation or implementation. \n\t\t\t | \n\t\t||
| \n\t\t\t b. Conflicting Assignments \n\t\t\t | \n\t\t\t\n\t\t\t (ii) Conflict among consulting assignments: a Consultant (including its Experts and Sub-consultants) or any of its Affiliates shall not be hired for any assignment that, by its nature, may be in conflict with another assignment of the Consultant for the same or for another Client. \n\t\t\t | \n\t\t||
| \n\t\t\t c. Conflicting Relationships \n\t\t\t | \n\t\t\t\n\t\t\t (iii) Relationship with the Client’s staff: a Consultant (including its Experts and Sub-consultants) that has a close business or family relationship with a professional staff of the Borrower (or of the Client, or of implementing agency, or of a recipient of a part of the Bank’s financing) who are directly or indirectly involved in any part of (i) the preparation of the Terms of Reference for the assignment, (ii) the selection process for the Contract, or (iii) the supervision of the Contract, may not be awarded a Contract, unless the conflict stemming from this relationship has been resolved in a manner acceptable to the Bank throughout the selection process and the execution of the Contract. \n\t\t\t | \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t a. Sanctions \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t b. Prohibitions \n\t\t\t | \n\t\t\t\n\t\t\t
(a) as a matter of law or official regulations, the Borrower’s country prohibits commercial relations with that country, provided that the Bank is satisfied that such exclusion does not preclude effective competition for the provision of Services required; or \n\n\t\t\t(b) by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower’s Country prohibits any import of goods from that country or any payments to any country, person, or entity in that country. \n\t\t\t | \n\t\t||
| \n\t\t\t c. Restrictions for State-Owned Enterprises \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t d. Restrictions for Public Employees \n\t\t\t | \n\t\t\t\n\t\t\t
(i) the services of the government official or civil servant are of a unique and exceptional nature, or their participation is critical to project implementation; and \n\n\t\t\t(ii) their hiring would not create a conflict of interest, including any conflict with employment or other laws, regulations, or policies of the Borrower. \n\t\t\t | \n\t\t||
| \n\t\t\t B. Preparation of Proposals \n\t\t\t | \n\t\t|||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t a. Extension of Proposal Validity \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t b. Substitution of Key Experts at Validity Extension \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t c. Sub-Contracting \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
15.1.1 Consultant shall not propose alternative Key Experts. Only one CV shall be submitted for each Key Expert position. Failure to comply with this requirement will make the Proposal non-responsive. \n\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t a. Price Adjustment \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t b. Taxes \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t c. Currency of Proposal \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t d. Currency of Payment \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t C. Submission, Opening and Evaluation \n\t\t\t | \n\t\t|||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t a. Time-Based Contracts \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 24.1.1 If a Time-Based contract form is included in the RFP, the Client’s evaluation committee will (a) correct any computational or arithmetical errors, and (b) adjust the prices if they fail to reflect all inputs included for the respective activities or items included in the Technical Proposal. In case of discrepancy between (i) a partial amount (sub-total) and the total amount, or (ii) between the amount derived by multiplication of unit price with quantity and the total price, or (iii) between words and figures, the former will prevail. In case of discrepancy between the Technical and Financial Proposals in indicating quantities of input, the Technical Proposal prevails and the Client’s evaluation committee shall correct the quantification indicated in the Financial Proposal so as to make it consistent with that indicated in the Technical Proposal, apply the relevant unit price included in the Financial Proposal to the corrected quantity, and correct the total Proposal cost. \n\t\t\t | \n\t\t||
| \n\t\t\t b. Lump-Sum Contracts \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 24.1.2 If a Lump-Sum contract form is included in the RFP, the Consultant is deemed to have included all prices in the Financial Proposal, so neither arithmetical corrections nor price adjustments shall be made. The total price, net of taxes understood as per ITC 25, specified in the Financial Proposal (Form FIN-1) shall be considered as the offered price. Where there is a discrepancy between the amount in words and the amount figures, the amount in words shall prevail. \n\t\t\t | \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||
\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t b. Fixed-Budget Selection (FBS) \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t c. Least-Cost Selection \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t D. Negotiations and Award \n\t\t\t | \n\t\t|||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t a. Availability of Key Experts \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t b. Technical Negotiations \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t c. Financial Negotiations \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
\n\t\t\t
| \n\t\t\t\n\t\t\t
Contract Award Notice \n\n\t\t\tWithin ten (10) Business Days from the date of notification of award such request, the Client shall publish the Contract Award Notice which shall contain, at a minimum, the following information: \n\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
Section 2. Instructions to Consultants
\n\nE. Data Sheet
\n\n| \n\t\t\t ITC \n\n\t\t\tReference \n\t\t\t | \n\t\t\t\n\t\t\t A. General \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 1 (m) \n\t\t\t | \n\t\t\t\n\t\t\t Electronic –Procurement System \n\n\t\t\tThe Client shall use the following electronic-procurement system to manage this Request for Proposal (RFP) process: \n\n\t\t\thttps://etenders.kerala.gov.in; \n\n\t\t\tThe electronic-procurement system shall be used to manage the following part of the RFP process: \n\n\t\t\tIssuing RFP and Corrigenda, if any; submissions of Proposals, opening of Proposals, publication of Evaluation outcome \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 2.1 \n\t\t\t | \n\t\t\t\n\t\t\t Name of the Client: Kerala Solid Waste Management Project (KSWMP) \n\n\t\t\tMethod of selection: Quality-cum-Cost Based Selection (QCBS) as per \n\n\t\t\tthe Procurement Regulations for IPF Borrowers Fourth Edition November 2020 (available on www.worldbank.org) \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 2.2 \n\t\t\t | \n\t\t\t\n\t\t\t Financial Proposal to be submitted together with Technical Proposal: \n\n\t\t\tYes. \n\n\t\t\tThe name of the assignment is: Selection of External Training Consultant \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 2.3 \n\t\t\t | \n\t\t\t\n\t\t\t A pre-proposal conference will be held: Yes \n\n\t\t\tDate & Mode of pre-proposal conference: May 5, 2023; Online \n\n\t\t\tTime:11.00 AM \n\n\t\t\tTelephone: +91 471 2333 011 E-mail: tenderkswmp@gmail.com; \n\n\t\t\tLink for online pre-proposal conference will be shared by the Client on receipt of e-mail requests from interested Firms; \n\n\t\t\tContact person / Conference coordinator: Mr. Vijeesh, Training Expert \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 2.4 \n\t\t\t | \n\t\t\t\n\t\t\t The Client will provide the following inputs, project data, reports, etc. to facilitate the preparation of the Proposals: \n\n\t\t\tThe inputs that will be provided by the Client are covered in detail in Section 7(Sub-heading 8) of the Terms of Reference (ToR). \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 4.1 \n\t\t\t | \n\t\t\t\n\t\t\t Not Applicable. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 6.3.1 \n\t\t\t | \n\t\t\t\n\t\t\t A list of debarred firms and individuals is available at the Bank’s external website: www.worldbank.org/debarr \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t B. Preparation of Proposals \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 9.1 \n\t\t\t | \n\t\t\t\n\t\t\t This RFP has been issued in the English language. \n\n\t\t\tProposals shall be submitted in English language. \n\n\t\t\tAll correspondence exchange shall be in English language. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 10.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Proposal shall comprise the following. The Technical and Financial Proposals shall be submitted online in the e-procurement system in separate folders: \n\n\t\t\tFor FULL TECHNICAL PROPOSAL (FTP): \n\n\t\t\tThe Technical Proposal comprising: \n\n\t\t\t
The Financial Proposal comprising: \n\n\t\t\t(1) FIN-1 \n\n\t\t\t(2) FIN-2 \n\n\t\t\t(3) FIN-3 \n\n\t\t\t(4) FIN-4 \n\n\t\t\t(5) FIN-5 \n\n\t\t\t(6) Statement of Undertaking (if required under Data Sheet 10.2 below) \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 10.2 \n\t\t\t | \n\t\t\t\n\t\t\t Statement of Undertaking is required: Yes. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 11.1 \n\t\t\t | \n\t\t\t\n\t\t\t Participation of Sub-consultants, Key Experts and Non-Key Experts in more than one Proposal is permissible: Yes. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 12.1 \n\t\t\t | \n\t\t\t\n\t\t\t Proposals shall be valid for 120 days calendar days \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 12.4 \n\t\t\t | \n\t\t\t\n\t\t\t Replace second sentence of ITC 12.4 with the following: \n\n\t\t\t“However, should the need arise, any request for extension of validity will be hosted on e-procurement portal and an e-mail will be sent to each Consultant. The Consultants may send their response if any on the e-procurement portal and through e-mail at the e-mail id given in Data Sheet 2.3. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 13 with the following: \n\n\t\t\t“13.1. The e-procurement system specified in ITC 1(m) provides for online clarifications. A Consultant may request an online clarification of any part of the RFP during the period indicated in the Data Sheet before the Proposals’ submission deadline, or raise its inquiries during the pre-proposal conference, if provided for in accordance with ITC 2.3. Clarifications requested through any other mode shall not be considered by the Client. The Client will respond online by uploading the response (including an explanation of the query but without identifying its source) for information of all Consultants. Should the Client deem it necessary to amend the RFP as a result of a clarification, it shall do so following the procedure described in ITC 13.1.1 and ITC 13.1.2 below. It is the consultant’s responsibility to check on the e-procurement system, for any addendum/ amendment/ corrigendum to the RFP document. \n\n\t\t\t13.1.1 At any time before the proposal submission deadline, the Client may amend the RFP by issuing an amendment online in accordance with the procedure described in the Data Sheet. The amendment shall be binding on all Consultants. The Client shall not be liable for any information not received by the Consultants. It is the Consultants’ responsibility to verify the website for the latest information related to the RFP. \n\n\t\t\t13.1.2 If the amendment is substantial, the Client may extend the proposal submission deadline to give the Consultants reasonable time to take an amendment into account in their Proposals, by amending the RFP in accordance with ITC 13.1.1. \n\n\t\t\t13.2 A Consultant may modify its Proposal in the following manner, by using the appropriate option for proposal modification on e-procurement portal, before the deadline for submission of proposals. No modifications to the Technical or Financial Proposal shall be accepted after the proposal submission deadline. \n\n\t\t\t(a) For proposal modification and consequential re-submission, the Consultant is not required to withdraw the proposal submitted earlier. The last modified proposal submitted by the consultant within the proposal submission time shall be considered as the ‘Proposal’. \n\n\t\t\t(b) For this purpose, modification/withdrawal by other means will not be accepted. \n\n\t\t\t(c) The modification and consequential re-submission of proposals is allowed any number of times. \n\n\t\t\t(d) A consultant may withdraw its proposal by using the appropriate option for proposal withdrawal, before the deadline for submission of proposals. However, if the proposal is withdrawn, re-submission is allowed as applicable to the e-procurement system].” \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 13.1 \n\t\t\t | \n\t\t\t\n\t\t\t Clarifications may be requested online no later than 21 days prior to the submission deadline. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 13.1.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Client will host the amendment to RFP, if any on the e-procurement portal at any time prior to the submission deadline. \n\n\t\t\tThe system will also send auto-e-mail regarding hosting of amendment to Consultants who have started working on the RFP. The Consultants shall remain responsible to view amendment to RFP. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 13.2 (d) \n\t\t\t | \n\t\t\t\n\t\t\t Re-submission of the proposal is allowed, if withdrawn. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 14.1.2 \n\n\t\t\t(do not use for Fixed Budget method) \n\t\t\t | \n\t\t\t\n\t\t\t Estimated total cost of the assignment: INR 240 Lakhs \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 14.1.3 \n\n\t\t\tfor time-based contracts only \n\t\t\t | \n\t\t\t\n\t\t\t Not applicable \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 14.1.4 and 26.2 \n\n\t\t\tuse for Fixed Budget method \n\t\t\t | \n\t\t\t\n\t\t\t Not applicable \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 15.1 \n\t\t\t | \n\t\t\t\n\t\t\t Delete from the first sentence of ITC 15.1, the following: ‘and shall comprise the documents listed in the Data Sheet’. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 15.2 \n\t\t\t | \n\t\t\t\n\t\t\t The format of the Technical Proposal to be submitted is: \n\n\t\t\tFTP \n\n\t\t\tSubmission of the Technical Proposal in a wrong format may lead to the Proposal being deemed non-responsive to the RFP requirements. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 16.1 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t (1) a per diem allowance, including hotel, for experts for every day of absence from the home office for the purposes of the Services; \n\n\t\t\t(2) cost of travel by the most appropriate means of transport and the most direct practicable route; \n\n\t\t\t(3) cost of office accommodation, including overheads and back-stop support; \n\n\t\t\t(4) communications costs; \n\n\t\t\t(5) cost of purchase or rent or freight of any equipment required to be provided by the Consultants; \n\n\t\t\t(6) cost of reports production (including printing) and delivering to the Client; \n\n\t\t\t(7) [insert relevant type of expenses, if/as applicable] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 16.2 \n\t\t\t | \n\t\t\t\n\t\t\t A price adjustment provision applies to remuneration rates: No. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 16.3 \n\t\t\t | \n\t\t\t\n\t\t\t Information on the Consultant’s tax obligations in India can be found from the Ministry of Finance, Government of India website http://finmin.nic.in \n\n\t\t\tConsultants and their Sub-consultants and Experts are responsible for payment of all taxes as applicable in India. \n\n\t\t\tThe Client will, however reimburse on proof of submission with relevant Government Authority, the Goods & Services Tax (GST) payable on the contract value by the consultant, as per Applicable Law in India. Statutory deductions of taxes at source (TDS), however, shall be made as applicable. \n\n\t\t\tThe above only are to be shown separately in the financial proposal. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 16.4 \n\t\t\t | \n\t\t\t\n\t\t\t The Financial Proposal shall be submitted in Indian Rupees. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 16.5 \n\t\t\t | \n\t\t\t\n\t\t\t Payments under the Contract shall be made in Indian Rupees. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t C. Submission, Opening and Evaluation \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 17 with the following: \n\n\t\t\t“17.1 The Consultant shall submit a digitally signed, encrypted, and complete Proposal comprising the documents and forms in accordance with ITC 10 (Documents Comprising Proposal). Consultants shall mark as “CONFIDENTIAL” information in their Proposals which is confidential to their business. This may include proprietary information, trade secrets or commercial or financially sensitive information. The submission shall be done electronically on the e-procurement system and in accordance with procedure specified in the Data Sheet. Proposals submitted by any other means will be rejected. Detailed guidelines for viewing proposals, and for online submission of proposals are given on the website. \n\n\t\t\t17.2 An authorized representative of the Consultant shall digitally sign the original submission letters in the required format for both the Technical Proposal and, if applicable, the Financial Proposal and shall initial all pages of both. The authorization shall be in the form of a written power of attorney to be scanned and uploaded together with the Technical Proposal. \n\n\t\t\t17.2.1 A Proposal submitted by a Joint Venture shall be signed by all members so as to be legally binding on all members, or by an authorized representative who has a written power of attorney signed by each member’s authorized representative. The submission letters and the power of attorney shall then be scanned and uploaded together with the Technical Proposal. \n\n\t\t\t17.3 Any modifications, revisions, interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the person signing the Proposal. \n\n\t\t\t17.4 The Proposal or its modifications must be uploaded on the e-procurement portal specified in ITC 1(m), no later than the deadline indicated in the Data Sheet, or any extension to this deadline. The electronic system will not accept any Proposal or its modification for uploading after the deadline, as per server time. \n\n\t\t\t17.5 Once the Proposal is uploaded on the portal, the system will generate a unique identification number with the stamped submission time. The unique identification number with the time stamp represents an acknowledgement of the Proposal submission. Any other system’s functionality requirements are specified in the Data Sheet.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 17.1 \n\t\t\t | \n\t\t\t\n\t\t\t The electronic submission procedures shall be as follows: \n\n\t\t\tThe Consultants shall submit their Proposals (both Technical and Financial) electronically on the e-procurement portal specified in ITC 1(m), following the procedure given below. Detailed guidelines for viewing proposals and for online submission are given on the website: \n\n\t\t\t(a) To participate in the e-tendering process, it is mandatory for the consultants to have enrolment/registration in the website, and valid Class … [insert as required for the e-procurement system, usually Class II/III(DSC) with signing + Encryption] Digital Signature Certificate (in the name of person who will sign the proposal) in the form of smart card/e-token, obtained from any of the licensed Certifying Agency authorized by the Government of India. Consultants can see the list of licensed CAs from the link www.cca.gov.in \n\n\t\t\t(b) The consultant should register in the website using the relevant option available. Then the Digital Signature registration has to be done with the e-token, after logging into the website. The consultant can then login the website through the secured login by entering the password of the e-token & the user id/ password chosen during registration. \n\n\t\t\t(c) The size of individual files containing the documents comprising the Proposal(s) shall not exceed 10 MB and there is no limit on the number of files to be uploaded. \n\n\t\t\t[Note for Consultants: For online submission of proposals, the Consultants shall fill up online, the forms that are available for online filling on the e-portal. The rest of the forms shall be download by the Consultants and filled up. The filled-up pages shall then be digitally signed, scanned and uploaded on the e-procurement portal along with the scanned copies of the supporting documents.] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 17.4 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t The Proposals must be uploaded on the e-procurement portal specified in ITC 1(m) no later than: \n\n\t\t\tDate: 27 May 2023. \n\n\t\t\tTime: 16:00 hrs. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 17.5 \n\t\t\t | \n\t\t\t\n\t\t\t None \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 19 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 19 with the following: \n\n\t\t\t“19.1 The Client’s evaluation committee shall conduct the opening of the Technical Proposals online following the procedure described in the Data Sheet and this could be viewed online by the Consultants. The consultants or their authorized representatives may attend the online opening in person if this option is offered in the Data Sheet. The opening date, time and the address are stated in the Data Sheet. The folder with the Financial Proposal shall remain unopened, encrypted, in the e-procurement system until the subsequent public opening in accordance with ITC 23. \n\n\t\t\t19.2 At the opening of the Technical Proposals the following shall be read out and recorded online simultaneously: (i) the name and the country of the Consultant or, in case of a Joint Venture, the name of the Joint Venture, the name of the lead member and the names and the countries of all members; (ii) the presence or absence of the folder with the Financial Proposal in the portal; and (iii) any other information deemed appropriate or as indicated in the Data Sheet.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 19.1 \n\t\t\t | \n\t\t\t\n\t\t\t The procedure for online opening of technical proposals shall be: Technical proposal will be opened on the e-procurement portal by the Client’s Evaluation Committee at the date and time indicated below. \n\n\t\t\tDate: 27 May, 2023 \n\n\t\t\tTime: 16:30 hrs. \n\n\t\t\tConsultants have an option to attend the opening of the Technical Proposals in person. The opening shall take place at: \n\n\t\t\tKerala Solid Waste Management Project (KSWMP) \n\n\t\t\tUpper Ground Floor, Trans Towers, Vazhuthacaud, \n\n\t\t\tThiruvananthapuram -695014, Kerala, India \n\n\t\t\tTelephone: 0471-2333011 \n\n\t\t\tE-Mail: tenderkswmp@gmail.com \n\n\t\t\tWebsite: www.kswmp.org \n\n\t\t\tIn the event of the specified date of proposal opening being declared a holiday for the Client, the proposals will be opened at the appointed time and location on the next working day \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 19.2 \n\t\t\t | \n\t\t\t\n\t\t\t In addition, the following information will be read aloud at the opening of the Technical Proposals: N/A \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 21.1 \n\n\t\t\t[for FTP] \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Consultants technical proposal shall be evaluated in two parts. Part A (as mentioned below) shall be the mandatory criteria that the consultants must meet. Technical Proposals of Consultants who do not meet the criteria in Part A, shall not be further evaluated, and the proposal shall be rejected. \n\n\t\t\tTechnical Proposal of Consultants, who meet the criteria in Part A, shall be evaluated further using the scoring scheme contained in Part B below. \n\n\t\t\t\n\n\t\t\t Part A: Mandatory Criteria: \n\n\t\t\t
\n\n\t\t\t Part B: Evaluation Criteria: \n\n\t\t\t
\n\n\t\t\t The minimum technical score (St) required to pass is: 70 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 22.2 \n\t\t\t | \n\t\t\t\n\t\t\t Replace second sentence of ITC 22.2 with the following: \n\n\t\t\t“All other Financial Proposals shall not be opened.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Public Opening of Financial Proposals \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 23 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 23.1 with the following: \n\n\t\t\t“23.1 After the technical evaluation is completed and the Bank has issued its no objection (if applicable), the Client shall notify online through e-procurement portal those Consultants whose Proposals were considered non-responsive to the RFP and TOR or did not meet the minimum qualifying technical score, advising them the following: \n\n\t\t\t
\n\n\t\t\t In ITC 23.2(b) first sentence, after the words ‘in writing’, add the following: ‘online through e-procurement portal’ \n\n\t\t\t\n\n\t\t\t In ITC 23.2(b)(iv), after the words ‘location of the’ add the following: ‘online’ \n\n\t\t\t\n\n\t\t\t Replace ITC 23.4 with the following: \n\n\t\t\t“23.4 The Consultant’s attendance at the opening of the Financial Proposals (in person, or online) is optional and is at the Consultant’s choice” \n\n\t\t\t\n\n\t\t\t Replace ITC 23.5 with the following: \n\n\t\t\t“The Financial Proposals shall be publicly opened online by the Client’s evaluation committee in the presence of the representatives of the Consultants and anyone else who chooses to attend. Any interested party who wishes to attend this public opening should contact the client as indicated in the Data Sheet. Alternatively, a notice of the public opening of Financial Proposals may be published on the Client’s website, if available. At the opening, the names of the Consultants, and the overall technical scores, including the break-down by criterion, shall be read aloud and recorded online simultaneously. The Financial Proposals shall be then opened, and the total prices read aloud and recorded online simultaneously. The records of the opening shall remain on the e-procurement portal for the information of all Consultants who submitted Proposals and the Bank, unless the Data Sheet provides for other means of sending notifications and the results of the financial opening.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 23.5 \n\t\t\t | \n\t\t\t\n\t\t\t Following the completion of the evaluation of the Technical Proposals, the Client will notify online through e-procurement portal, all Consultants of the location, date and time of the public opening of Financial Proposals. \n\n\t\t\tAny interested party who wishes to attend this public opening should contact Project Director, KSWMP, tenderkswmp@gmail.com and request to be notified of the location, date and time of the public opening of Financial Proposals. The request should be made before the deadline for submission of Proposals, stated above. \n\n\t\t\tAlternatively, a notice of the public opening of Financial Proposals may be published on the Client’s website, if available. \n\n\t\t\tIn the event of the specified date of proposal opening being declared a holiday for the Client, the proposals will be opened at the appointed time and location on the next working day. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 25.1 \n\t\t\t | \n\t\t\t\n\t\t\t For the purpose of the evaluation, the Client will exclude: all local identifiable indirect taxes such as GST or similar taxes levied on the contract’s invoices. \n\n\t\t\tIf a Contract is awarded, at Contract negotiations, all such taxes will be discussed, finalized (using the itemized list as a guidance but not limiting to it) and added to the Contract amount as a separate line, also indicating which taxes shall be paid by the Consultant and which taxes are withheld and paid by the Client on behalf of the Consultant. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 26.1 \n\n\t\t\t(QCBS only) \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. \n\n\t\t\tThe formula for determining the financial scores (Sf) of all other Proposals is calculated as following: \n\n\t\t\tSf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest price, and “F” the price of the proposal under consideration. \n\n\t\t\tThe weights given to the Technical (T) and Financial (P) Proposals are: \n\n\t\t\tT = 80% \n\n\t\t\tP = 20% \n\n\t\t\tProposals are ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1) as following: S = St x T% + Sf x P%. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D. Negotiations and Award \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 27.1 \n\t\t\t | \n\t\t\t\n\t\t\t Expected date and address for contract negotiations: \n\n\t\t\tTENTATIVE Date: 16 June, 2023 \n\n\t\t\tAddress: Upper Ground Floor, Trans Towers, Vazhuthacaud, \n\n\t\t\tThiruvananthapuram -695014, Kerala, India \n\n\t\t\tTelephone: 0471-2333011 \n\n\t\t\tE-Mail: tenderkswmp@gmail.com \n\n\t\t\tWebsite: www.kswmp.org \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 29 \n\t\t\t | \n\t\t\t\n\t\t\t 29.1 Disabled \n\n\t\t\t29.2 The Contract Award Notice shall be published on the Client’s website with free access if available, or in at least one newspaper of national circulation in the Client’s Country, or in the official gazette and on e-procurement portal.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 30.1 \n\t\t\t | \n\t\t\t\n\t\t\t Replace ITC 30 with the following: \n\n\t\t\t“The Contract shall be signed prior to the expiry date of the Proposal validity, specified in ITC 12.1 or any extension thereof.” \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 30.2 \n\t\t\t | \n\t\t\t\n\t\t\t Expected date for the commencement of the Services: \n\n\t\t\tTENTATIVE Month : June 2023, Kerala, India \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 31.1 \n\t\t\t | \n\t\t\t\n\t\t\t The procedures for making a Procurement-related Complaint are detailed in the “Procurement Regulations for IPF Borrowers (Annex III).” If a Consultant wishes to make a Procurement-related Complaint, the Consultant shall submit its complaint following these procedures, In Writing (by the quickest means available, such as by email or fax), to: \n\n\t\t\tFor the attention: [insert full name of person receiving complaints] \n\n\t\t\tTitle/position: [insert title/position] \n\n\t\t\tClient: [insert name of Client] \n\n\t\t\tEmail address: [insert email address] \n\n\t\t\tFax number: [insert fax number] delete if not used \n\n\t\t\tIn summary, a Procurement-related Complaint may challenge any of the following: \n\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
Annexure 1 to SECTION-2
\n\n\n\n
SPECIFIC APPLICATION OF EVALUATION CRITERIA
\n\n\n\n
SPECIFIC EXPERIENCE OF THE CONSULTANT (AS A FIRM) RELEVANT TO THE ASSIGNMENT: 20 Points
\n\n\n\n
[Note to Consultant: The Client will assess similarity of the work to be done in this assignment with assignments successfully completed by the Consultant in India / any other countries of Asian region in the last 8 years (i.e.2014 to 2022). Client testimony if provided will be an additional factor. The Consultant should provide documentary evidence such as copy of Completion Certificate or Performance Certificate for each of the assignments shown by the consultant, from the client. The experience shall not be considered for evaluation if such requisite support documents are not provided with the proposal.
\n\nFootnote from TECH-02 Form:
\n\n1a Should have successfully completed training delivery of Maximum of 5 (Five) training/ capacity building projects completed for Local Self Governments or Public Utilities in India in areas like Good governance/ solid waste management (SWM) practices / Waste management processes / Environmental Safeguard Trainings with a minimum consulting fee of INR 40 Lakhs.
\n\n\n\n
APPLICATION OF EVALUATION CRITERIA (I)
\n\n\n\n
| \n\t\t\t \n\n\t\t\t Scoring \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Number of projects* meeting the requirement \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Point Allocation Max. Score allocated for the Criteria(i) \n\t\t\t | \n\t\t|
| \n\t\t\t 1a \n\t\t\t | \n\t\t\t\n\t\t\t Should have successfully completed training delivery in capacity building for Local Self Governments/Public Utilities in India with a minimum consulting fee of INR 40 Lakhs \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
| \n\t\t\t a) \n\t\t\t | \n\t\t\t\n\t\t\t Minimum 2 projects \n\t\t\t | \n\t\t\t\n\t\t\t 4 marks each \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t b) \n\t\t\t | \n\t\t\t\n\t\t\t Maximum 5 projects \n\t\t\t | \n\t\t\t\n\t\t\t 4 marks each \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
\n\n
[Notes to Consultant: the client will assess whether the proposed methodology is clear, responds to the TORs, work plan is realistic and implementable; overall team composition is balanced and has an appropriate skills mix; and the work plan has right input of Experts]
\n\nAPPLICATION OF EVALUATION CRITERIA(II)
\n\n\n\n
[Note to Consultant:
\n\nPoints shall be awarded based on whether the proposed approach is discussed in detail and the methodology is specifically tailored to the characteristics of the assignment.
\n\n| \n\t\t\t \n\n\t\t\t Scoring \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Sub Criteria \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation Max. Score allocated for the Criteria (ii a) \n\t\t\t | \n\t\t|
| \n\t\t\t a) \n\t\t\t | \n\t\t\t\n\t\t\t Technical Approach \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Excellent :Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Very Good : Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 08 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 04 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t b) \n\t\t\t | \n\t\t\t\n\t\t\t Methodology \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Very Good : Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 08 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 06 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 04 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
[Note to Consultant:
\n\nPoints shall be awarded based on evaluation of how the work plan responds to the TORs, whether all important activities are indicated in the activity schedule, and their timing is appropriate and consistent with the assignment outputs.
\n\n| \n\t\t\t \n\n\t\t\t Scoring \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Sub Criteria \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation Max. Score allocated for the Criteria (ii b) \n\t\t\t | \n\t\t|
| \n\t\t\t a) \n\t\t\t | \n\t\t\t\n\t\t\t Work Plan \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 08 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 06 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 04 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
[Note to Consultant:
\n\nPoints shall be awarded based on evaluation of the team composition and the skills mix; and whether some members have worked together before to some extent.
\n\n\n\n
| \n\t\t\t \n\n\t\t\t Scoring \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Sub Criteria \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation Max. Score allocated for the Criteria (ii c) \n\t\t\t | \n\t\t|
| \n\t\t\t a) \n\t\t\t | \n\t\t\t\n\t\t\t Organization & Staffing \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t
\nCRITERIA-III
\n\n
KEY EXPERTS’ QUALIFICATIONS AND COMPETENCE FOR THE ASSIGNMENT: 40 POINTS FOR ALL KEY EXPERT POSITIONS
\n\nThe number of points to be assigned to each of the above positions shall be determined considering the following two sub-criteria and relevant percentage weights.
\n\nNote :.
\n\nAPPLICATION OF EVALUATION CRITERIA (III)
\n\n\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\n\t\t\t General qualifications \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation as percentage of Max. Score allocated for the “General Qualification” for specific Key Expert Position \n\t\t\t | \n\t\t
| \n\t\t\t I \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 30% \n\t\t\t | \n\t\t
| \n\t\t\t II \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 27% \n\t\t\t | \n\t\t
| \n\t\t\t III \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 24% \n\t\t\t | \n\t\t
| \n\t\t\t IV \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 21% \n\t\t\t | \n\t\t
| \n\t\t\t V \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t
| \n\t\t\t VI \n\t\t\t | \n\t\t\t\n\t\t\t Poor Submission \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t
\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Adequacy for the Assignment \n\t\t\t | \n\t\t\t\n\t\t\t Point Allocation as percentage of Max. Score allocated for “Adequacy for \n\n\t\t\tThe Assignment” for specific Key Expert Position \n\t\t\t | \n\t\t
| \n\t\t\t I \n\t\t\t | \n\t\t\t\n\t\t\t Excellent: Substantially exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 70% \n\t\t\t | \n\t\t
| \n\t\t\t II \n\t\t\t | \n\t\t\t\n\t\t\t Very Good: Marginally exceeding the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 63% \n\t\t\t | \n\t\t
| \n\t\t\t III \n\t\t\t | \n\t\t\t\n\t\t\t Good: Just meeting the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 56% \n\t\t\t | \n\t\t
| \n\t\t\t IV \n\t\t\t | \n\t\t\t\n\t\t\t Average: Marginally below the specified requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 49% \n\t\t\t | \n\t\t
| \n\t\t\t V \n\t\t\t | \n\t\t\t\n\t\t\t Below Average: Substantially below the specific requirement. \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t
| \n\t\t\t VI \n\t\t\t | \n\t\t\t\n\t\t\t Poor Submission \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t
\n\n
\n\n
Section 3. Technical Proposal – Standard Forms
\n\n{Notes to Consultant shown in brackets { } throughout Section 3 provide guidance to the Consultant to prepare the Technical Proposal; they should not appear on the Proposals to be submitted.}
\n\n\n\n
Checklist of Required Forms
\n\n| \n\t\t\t Required for FTP or STP \n\n\t\t\tP \n\t\t\t | \n\t\t\t\n\t\t\t FORM \n\t\t\t | \n\t\t\t\n\t\t\t DESCRIPTION \n\t\t\t | \n\t\t\t\n\t\t\t Page Limit \n\n\t\t\t\n\t\t\t | \n\t\t|
| \n\t\t\t FTP \n\t\t\t | \n\t\t\t\n\t\t\t STP \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t TECH-1 \n\t\t\t | \n\t\t\t\n\t\t\t Technical Proposal Submission Form. \n\t\t\t | \n\t\t\t\n\t\t\t 2 Pages \n\t\t\t | \n\t\t
| \n\t\t\t P If applicable \n\t\t\t | \n\t\t\t\n\t\t\t TECH-1 Attachment \n\t\t\t | \n\t\t\t\n\t\t\t If the Proposal is submitted by a joint venture, attach a letter of intent or a copy of an existing agreement. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t P If applicable \n\t\t\t | \n\t\t\t\n\t\t\t Power of Attorney \n\t\t\t | \n\t\t\t\n\t\t\t No pre-set format/form. In the case of a Joint Venture, several are required: a power of attorney for the authorized representative of each JV member, and a power of attorney for the representative of the lead member to represent all JV members \n\t\t\t | \n\t\t\t\n\t\t\t As Required \n\t\t\t | \n\t\t|
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-2 \n\t\t\t | \n\t\t\t\n\t\t\t Consultant’s Organization and Experience. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-2A \n\t\t\t | \n\t\t\t\n\t\t\t A. Consultant’s Organization \n\t\t\t | \n\t\t\t\n\t\t\t 4 Pages \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-2B \n\t\t\t | \n\t\t\t\n\t\t\t B. Consultant’s Experience \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 25-30 Pages \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-3 \n\t\t\t | \n\t\t\t\n\t\t\t Comments or Suggestions on the Terms of Reference and on Counterpart Staff and Facilities to be provided by the Client. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-3A \n\t\t\t | \n\t\t\t\n\t\t\t A. On the Terms of Reference \n\t\t\t | \n\t\t\t\n\t\t\t 2 Pages \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TECH-3B \n\t\t\t | \n\t\t\t\n\t\t\t B. On the Counterpart Staff and Facilities \n\t\t\t | \n\t\t\t\n\t\t\t 2 Pages \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t TECH-4 \n\t\t\t | \n\t\t\t\n\t\t\t Description of the Approach, Methodology, and Work Plan for Performing the Assignment \n\t\t\t | \n\t\t\t\n\t\t\t 25-30 Pages \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t TECH-5 \n\t\t\t | \n\t\t\t\n\t\t\t Work Schedule and Planning for Deliverables \n\t\t\t | \n\t\t\t\n\t\t\t A3 5 pages \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t TECH-6 \n\t\t\t | \n\t\t\t\n\t\t\t Team Composition, Key Experts Inputs, and attached Curriculum Vitae (CV) \n\t\t\t | \n\t\t\t\n\t\t\t As required (Limit 5 Pages per CV) \n\t\t\t | \n\t\t
| \n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t P \n\t\t\t | \n\t\t\t\n\t\t\t TECH-7 \n\t\t\t | \n\t\t\t\n\t\t\t Code of Conduct (ES) \n\t\t\t | \n\t\t\t\n\t\t\t As required \n\t\t\t | \n\t\t
\n\n
\n\n
All pages of the original Technical and Financial Proposal shall be initialed by the same authorized representative of the Consultant who signs the Proposal.
\n\n\n\n
\n\n
\n\n
\n\n
Form TECH-1
\n\nTechnical Proposal Submission Form
\n\n\n\n
\n\n
{Location, Date}
\n\n\n\n
To: [Name and address of Client]
\n\n\n\n
\n\n
Dear Sirs:
\n\n\n\n
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposals (RFP) dated [Insert Date] and our Proposal. We are hereby submitting our Proposal, which includes this Technical Proposal and a Financial Proposal.
\n\n\n\n
{If the Consultant is a joint venture, insert the following: We are submitting our Proposal a joint venture with: {Insert a list with full name and the legal address of each member, and indicate the lead member}. We have attached a copy {insert: “of our letter of intent to form a joint venture” or, if a JV is already formed, “of the JV agreement”} signed by every participating member, which details the likely legal structure of and the confirmation of joint and severable liability of the members of the said joint venture.
\n\n\n\n
{OR
\n\n\n\n
If the Consultant’s Proposal includes Sub-consultants, insert the following: We are submitting our Proposal with the following firms as Sub-consultants: {Insert a list with full name and address of each Sub-consultant.}
\n\n\n\n
We hereby declare that:
\n\na) All the information and statements made in this Proposal are true and we accept that any misinterpretation or misrepresentation contained in this Proposal may lead to our disqualification by the Client and/or may be sanctioned by the Bank.
\n\n(b) Our Proposal shall be valid and remain binding upon us until [insert day, month and year in accordance with ITC 12.1].
\n\n(c) We have no conflict of interest in accordance with ITC 3.
\n\n(d) We meet the eligibility requirements as stated in ITC 6, and we confirm our understanding of our obligation to abide by the Bank’s policy in regard to Fraud and Corruption as per ITC 5.
\n\n\n\n
(e) We, along with any of our sub-consultants, subcontractors, suppliers, or service providers for any part of the contract, are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension or a debarment imposed by the World Bank Group or a debarment imposed by the World Bank Group in accordance with the Agreement for Mutual Enforcement of Debarment Decisions between the World Bank and other development banks. Further, we are not ineligible under the Client’s country laws or official regulations or pursuant to a decision of the United Nations Security Council.
\n\n(f) In competing for (and, if the award is made to us, in executing) the Contract, we undertake to observe the laws against fraud and corruption, including bribery, in force in India.
\n\n(g) Except as stated in the Data Sheet, ITC 12.7, we undertake to negotiate a Contract on the basis of the proposed Key Experts. We accept that the substitution of Key Experts for reasons other than those stated in ITC 12 and ITC 27.4 may lead to the termination of Contract negotiations.
\n\n(h) Our Proposal is binding upon us and subject to any modifications resulting from the Contract negotiations.
\n\n\n\n
We undertake, if our Proposal is accepted and the Contract is signed, to initiate the Services related to the assignment no later than the date indicated in ITC 30.2 of the Data Sheet.
\n\n\n\n
We understand that the Client is not bound to accept any Proposal that the Client receives.
\n\n\n\n
We remain,
\n\n\n\n
Yours sincerely,
\n\n\n\n
_________________________________________________________________
\n\nSignature (of Consultant’s authorized representative) {In full and initials}:
\n\nFull name: {insert full name of authorized representative}
\n\nTitle: {insert title/position of authorized representative}
\n\nName of Consultant (company’s name or JV’s name):
\n\nCapacity: {insert the person’s capacity to sign for the Consultant}
\n\nAddress: {insert the authorized representative’s address}
\n\nPhone/fax: {insert the authorized representative’s phone and fax number, if applicable}
\n\nEmail: {insert the authorized representative’s email address}
\n\n\n\n
{For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached}
\n\n\n\n
\n\n
Form TECH-2 (for Full Technical Proposal Only)
\n\nConsultant’s Organization and Experience
\n\n\n\n
\n\n
Form TECH-2: a brief description of the Consultant’s organization and an outline of the recent experience of the Consultant that is most relevant to the assignment. In the case of a joint venture, information on similar assignments shall be provided for each partner. For each assignment, the outline should indicate the names of the Consultant’s Key Experts and Sub-consultants who participated, the duration of the assignment, the contract amount (total and, if it was done in a form of a joint venture or a sub-consultancy, the amount paid to the Consultant), and the Consultant’s role/involvement.
\n\n\n\n
A - Consultant’s Organization
\n\n\n\n
1. Provide here a brief description of the background and organization of your company, and – in case of a joint venture – of each member for this assignment.
\n\n\n\n
2. Include organizational chart, a list of Board of Directors, and beneficial ownership.
\n\n\n\n
B - Consultant’s Experience
\n\n\n\n
\n\n
1. List only previous similar assignments successfully completed in the last 8 years.
\n\n2. List only those assignments for which the Consultant was legally contracted by the Client as a company or was one of the joint venture members. Assignments completed by the Consultant’s individual experts working privately or through other consulting firms cannot be claimed as the relevant experience of the Consultant, or that of the Consultant’s partners or sub-consultants, but can be claimed by the Experts themselves in their CVs. The Consultant should be prepared to substantiate the claimed experience by presenting copies of relevant documents and references if so requested by the Client.
\n\n\n\n
\n\n
\n\n
| \n\t\t\t Duration \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Assignment name/& brief description of main deliverables/outputs \n\t\t\t | \n\t\t\t\n\t\t\t Name of Client & Country of Assignment \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Approx. Contract value (in Rs.)/ Amount paid to your firm \n\t\t\t | \n\t\t\t\n\t\t\t Role on the Assignment \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t {e.g., Jan.2009– Apr.2010} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., “Improvement quality of...............”: designed master plan for rationalization of ........; } \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Ministry of ......, country} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Rs.1 mill/Rs. 0.5 mill} \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Lead partner in a JV A&B&C} \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t {e.g., Jan-May 2008} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., “Support to sub-national government.....”: drafted secondary level regulations on..............} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., municipality of........., country} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Rs. 0.2 mil/Rs. 0.2 mil} \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., sole Consultant} \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
Form TECH-3 (for Full Technical Proposal)
\n\n\n\n
Comments and Suggestions on the Terms of Reference, Counterpart Staff, and Facilities to be Provided by the Client
\n\n\n\n
Form TECH-3: comments and suggestions on the Terms of Reference that could improve the quality/effectiveness of the assignment; and on requirements for counterpart staff and facilities, which are provided by the Client, including: administrative support, office space, local transportation, equipment, data, etc.
\n\n\n\n
A - On the Terms of Reference
\n\n\n\n
\n\n
{improvements to the Terms of Reference, if any}
\n\n\n\n
\n\n
B - On Counterpart Staff and Facilities
\n\n\n\n
\n\n
{comments on counterpart staff and facilities to be provided by the Client. For example, administrative support, office space, local transportation, equipment, data, background reports, etc., if any}
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Form TECH-4 (for Full Technical Proposal Only)
\n\n\n\n
Description of Approach, Methodology, and Work Plan in Responding to the Terms of Reference
\n\n\n\n
\n\n
Form TECH-4: a description of the approach, methodology and work plan for performing the assignment, including a detailed description of the proposed methodology for training, if the Terms of Reference specify training as a specific component of the assignment.
\n\n\n\n
{Suggested structure of your Technical Proposal (in FTP format):
\n\n\n\n
\n\n
a) Technical Approach and Methodology. {Please explain your understanding of the objectives of the assignment as outlined in the Terms of Reference (TORs), the technical approach, and the methodology you would adopt for implementing the tasks to deliver the expected output(s), and the degree of detail of such output. Please do not repeat/copy the TORs in here.}
\n\n\n\n
b) Work Plan. {Please outline the plan for the implementation of the main activities/tasks of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and tentative delivery dates of the reports. The proposed work plan should be consistent with the technical approach and methodology, showing your understanding of the TOR and ability to translate them into a feasible working plan. A list of the final documents (including reports) to be delivered as final output(s) should be included here. The work plan should be consistent with the Work Schedule Form.}
\n\n\n\n
\n\n
Form TECH-5 (for FTP)
\n\n\n\n
Work Schedule and planning for deliverables
\n\n\n\n
\n\n
\n\n
| \n\t\t\t N° \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables 1 (D-..) \n\t\t\t | \n\t\t\t\n\t\t\t Months \n\t\t\t | \n\t\t|||||||||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t ..... \n\t\t\t | \n\t\t\t\n\t\t\t n \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t||
| \n\t\t\t D-1 \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Deliverable #1: Report A \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 1) data collection \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 2) drafting \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 3) inception report \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 4) incorporating comments \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 5) delivery of final report to Client} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t D-2 \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Deliverable #2:...............} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
1 List the deliverables with the breakdown for activities required to produce them and other benchmarks such as the Client’s approvals. For phased assignments, indicate the activities, delivery of reports, and benchmarks separately for each phase.
\n\n2 Duration of activities shall be indicated in a form of a bar chart.
\n\n3. Include a legend, if necessary, to help read the chart.
\n\n\n\n
Form TECH-6 (for FTP)
\n\nTeam Composition, Assignment, and Key Experts’ inputs
\n\n| \n\t\t\t N° \n\t\t\t | \n\t\t\t\n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t Expert’s input (in person/month) per each Deliverable (listed in TECH-5) \n\t\t\t | \n\t\t\t\n\t\t\t Total time-input \n\n\t\t\t(in Months) \n\t\t\t | \n\t\t||||||||||||||
| \n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-3 \n\t\t\t | \n\t\t\t\n\t\t\t ........ \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t D-... \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Home \n\t\t\t | \n\t\t\t\n\t\t\t Field \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t||
| \n\t\t\t KEY EXPERTS \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||
| \n\t\t\t K-1 \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Mr. Abbbb} \n\t\t\t | \n\t\t\t\n\t\t\t [Team Leader] \n\t\t\t | \n\t\t\t\n\t\t\t [Home] \n\t\t\t | \n\t\t\t\n\t\t\t [2 month] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [1.0] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [1.0] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t [Field] \n\t\t\t | \n\t\t\t\n\t\t\t [0.5 m] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [2.5] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t [0] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t K-2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t K-3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t n \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Subtotal \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
1 For Key Experts, the input should be indicated individually for the same positions as required under the Data Sheet ITC21.1.
\n\n2 Months are counted from the start of the assignment/mobilization. One (1) month equals twenty two (22) working (billable) days. One working (billable) day shall be not less than eight (8) working (billable) hours.
\n\n3 “Home” means work in the office in the expert’s country of residence. “Field” work means work carried out in the Client’s country or any other country outside the expert’s country of residence.
\n\nFull time input
\n\nPart time input
\n\n\n\n
\n\n
\n\n
Form TECH-6
\n\n(Continued)
\n\n\n\n
CURRICULUM VITAE (CV)
\n\n\n\n
\n\n
| \n\t\t\t Position Title and No. \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., K-1, TEAM LEADER} \n\t\t\t | \n\t\t
| \n\t\t\t Name of Expert: \n\t\t\t | \n\t\t\t\n\t\t\t {Insert full name} \n\t\t\t | \n\t\t
| \n\t\t\t Date of Birth: \n\t\t\t | \n\t\t\t\n\t\t\t {day/month/year} \n\t\t\t | \n\t\t
| \n\t\t\t Country of Citizenship/Residence \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Education: {List college/university or other specialized education, giving names of educational institutions, dates attended, degree(s)/diploma(s) obtained}
\n\n________________________________________________________________________
\n\n\n\n
Employment record relevant to the assignment: {Starting with present position, list in reverse order. Please provide dates, name of employing organization, titles of positions held, types of activities performed and location of the assignment, and contact information of previous clients and employing organization(s) who can be contacted for references. Past employment that is not relevant to the assignment does not need to be included.}
\n\n\n\n
| \n\t\t\t Period \n\t\t\t | \n\t\t\t\n\t\t\t Employing organization and your title/position. Contact information for references \n\t\t\t | \n\t\t\t\n\t\t\t Country \n\t\t\t | \n\t\t\t\n\t\t\t Summary of activities performed relevant to the Assignment \n\t\t\t | \n\t\t
| \n\t\t\t [e.g., May 2005-present] \n\t\t\t | \n\t\t\t\n\t\t\t [e.g., Ministry of ……, advisor/consultant to… \n\n\t\t\t\n\n\t\t\t For references: Tel…………/e-mail……; Mr. Hbbbbb, deputy minister] \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Membership in Professional Associations and Publications: ______________________________________________________________________
\n\n\n\n
Language Skills (indicate only languages in which you can work): ______________
\n\n______________________________________________________________________
\n\n\n\n
\n\n
Adequacy for the Assignment:
\n\n\n\n
| \n\t\t\t Detailed Tasks Assigned on Consultant’s Team of Experts: \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Reference to Prior Work/Assignments that Best Illustrates Capability to Handle the Assigned Tasks \n\t\t\t | \n\t\t
| \n\t\t\t {List all deliverables/tasks as in TECH- 5 in which the Expert will be involved} \n\n\t\t\t\n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
Expert’s contact information: (e-mail …………………., phone……………)
\n\n\n\n
Certification:
\n\nI, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience, and I am available, as and when necessary, to undertake the assignment in case of an award. I understand that any misstatement or misrepresentation described herein may lead to my disqualification or dismissal by the Client, and/or sanctions by the Bank.
\n\n\n\n
\n\n
\n\n
{day/month/year}
\n\nName of Expert Signature Date
\n\n\n\n
\n\n
{day/month/year}
\n\nName of authorized Signature Date
\n\nRepresentative of the Consultant
\n\n(the same who signs the Proposal)
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
Section 4. Financial Proposal - Standard Forms
\n\n{Notes to Consultant shown in brackets { } provide guidance to the Consultant to prepare the Financial Proposals; they should not appear on the Financial Proposals to be submitted.}
\n\n\n\n
Financial Proposal Standard Forms shall be used for the preparation of the Financial Proposal according to the instructions provided in Section 2.
\n\n\n\n
FIN-1 Financial Proposal Submission Form
\n\n\n\n
FIN-2 Summary of Costs
\n\n\n\n
FIN-3 Breakdown of Costs
\n\n\n\n
FIN-4 Reimbursable expenses
\n\n\n\n
FIN-5 Bill of Quantity
\n\n\n\n
\n\n
Form FIN-1
\n\nFinancial Proposal Submission Form
\n\n\n\n
\n\n
{Location, Date}
\n\n\n\n
To: Project Director
\n\nKerala Solid Waste Management Project (KSWMP)
\n\nUpper Ground Floor, Trans Towers, Vazhuthacaud,
\n\nThiruvananthapuram -695014, Kerala, India
\n\nTelephone: 0471-2333011
\n\nE-Mail: tenderkswmp@gmail.com
\n\nWebsite: www.kswmp.org
\n\n\n\n
\n\n
Dear Sirs:
\n\n\n\n
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal.
\n\n\n\n
Our attached Financial Proposal is for the amount of Rs. {Insert amount in words and figures}, [Insert “including” or “excluding”] of all indirect local taxes in accordance with ITC 25.1 in the Data Sheet. The estimated amount of local indirect taxes is Rs. {Insert amount in words and figures} which shall be confirmed or adjusted, if needed, during negotiations. {Please note that all amounts shall be the same as in Form FIN-2}.
\n\n\n\n
Our Financial Proposal shall be valid and remain binding upon us, subject to the modifications resulting from Contract negotiations, for the period of time specified in the Data Sheet, ITC 12.1.
\n\n\n\n
Commissions and gratuities paid or to be paid by us to an agent or any third party relating to preparation or submission of this Proposal and Contract execution, paid if we are awarded the Contract, are listed below:
\n\n\n\n
Name and Address Amount and Purpose of Commission
\n\nof Agents Currency or Gratuity
\n\n\n\n
\n\n
\n\n
{If no payments are made or promised, add the following statement: “No commissions or gratuities have been or are to be paid by us to agents or any third party relating to this Proposal and Contract execution.”}
\n\n\n\n
We understand you are not bound to accept any Proposal you receive.
\n\n\n\n
We remain,
\n\n\n\n
Yours sincerely,
\n\n\n\n
_________________________________________________________________
\n\nSignature (of Consultant’s authorized representative) {In full and initials}:
\n\nFull name: {insert full name of authorized representative}
\n\nTitle: {insert title/position of authorized representative}
\n\nName of Consultant (company’s name or JV’s name):
\n\nCapacity: {insert the person’s capacity to sign for the Consultant}
\n\nAddress: {insert the authorized representative’s address}
\n\nPhone/fax: {insert the authorized representative’s phone and fax number, if applicable}
\n\nEmail: {insert the authorized representative’s email address}
\n\n\n\n
{For a joint venture, either all members shall sign or only the lead member/consultant, in which case the power of attorney to sign on behalf of all members shall be attached}
\n\n\n\n
Form FIN-2 Summary of Costs
\n\n\n\n
| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Cost \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t {Consultant must state the proposed Costs in accordance with ITC 16.4 of the Data Sheet} \n\n\t\t\t\n\t\t\t | \n\t\t|
| \n\t\t\t \n\n\t\t\t In Indian Rupees (Rs.) \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t Cost of the Financial Proposal \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Including: \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (1) Costs \n\t\t\t | \n\t\t\t\n\t\t\t As per total in FORM FIN – 5 \n\n\t\t\t\n\t\t\t | \n\t\t
| \n\t\t\t (2) Reimbursables \n\t\t\t | \n\t\t\t\n\t\t\t NOT APPLICABLE \n\t\t\t | \n\t\t
| \n\t\t\t Total Cost of the Financial Proposal: \n\n\t\t\t{Should match the amount in Form FIN-1} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Indirect Local Tax Estimates – to be discussed and finalized at the negotiations if the Contract is awarded \n\t\t\t | \n\t\t|
| \n\t\t\t Total Estimate for GST: \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
FORM FIN-3 Breakdown of Costs
\n\n\n\n
When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for the calculation of the Contract’s ceiling amount; to calculate applicable taxes at contract negotiations; and, if needed, to establish payments to the Consultant for possible additional services requested by the Client. This Form shall not be used as a basis for payments under Lump-Sum contracts. This FORM IS NOT TO BE FILLED UP.
\n\n\n\n
| \n\t\t\t A. COST \n\t\t\t | \n\t\t|||||
| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Task/Item \n\t\t\t | \n\t\t\t\n\t\t\t Unit Rate \n\t\t\t | \n\t\t\t\n\t\t\t Quantity \n\t\t\t | \n\t\t\t\n\t\t\t Gross \n\t\t\t | \n\t\t\t\n\t\t\t Total in INR \n\t\t\t | \n\t\t
| \n\t\t\t (a) \n\t\t\t | \n\t\t\t\n\t\t\t Task 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Task 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Task 3 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total Fee \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t GST \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Grand Total \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
Form FIN-4 Breakdown of Reimbursable Expenses
\n\n\n\n
When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for calculation of the Contract ceiling amount, to calculate applicable taxes at contract negotiations and, if needed, to establish payments to the Consultant for possible additional services requested by the Client. This form shall not be used as a basis for payments under Lump-Sum contracts. THIS FORM IS NOT TO BE FILLED UP.
\n\n\n\n
| \n\t\t\t B. Reimbursable Expenses \n\t\t\t | \n\t\t|||||
| \n\t\t\t N° \n\t\t\t | \n\t\t\t\n\t\t\t Type of Reimbursable Expenses \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t\t\n\t\t\t Unit Cost \n\t\t\t | \n\t\t\t\n\t\t\t Quantity \n\t\t\t | \n\t\t\t\n\t\t\t In Indian Rupees (Rs.) \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Per diem allowances**} \n\t\t\t | \n\t\t\t\n\t\t\t {Day} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., International flights} \n\t\t\t | \n\t\t\t\n\t\t\t {Ticket} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., In/out airport transportation} \n\t\t\t | \n\t\t\t\n\t\t\t {Trip} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Communication costs between Insert place and Insert place} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., reproduction of reports} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {e.g., Office rent} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t .................................... \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t {Training of the Client’s personnel – if required in TOR} \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Total Costs \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
Legend:
\n\n“Per diem allowance” is paid for each night the expert is required by the Contract to be away from his/her usual place of residence. Client can set up a ceiling.
\n\n\n\n
\n\n
\n\n
Form FIN-5
\n\nBill Of Quantity
\n\n\n\n
| \n\t\t\t Item \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables and structure of financial proposal \n\t\t\t | \n\t\t\t\n\t\t\t Unit \n\t\t\t | \n\t\t\t\n\t\t\t No. of direct delivery items / Indicative Value of outsourced services \n\t\t\t | \n\t\t\t\n\t\t\t Unit Rate per direct delivery item / Percentage of management fee \n\t\t\t | \n\t\t\t\n\t\t\t Total Value \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t A \n\t\t\t | \n\t\t\t\n\t\t\t B \n\t\t\t | \n\t\t\t\n\t\t\t C = A*B \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t A \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report & Course Design \n\t\t\t | \n\t\t\t\n\t\t\t LS \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t B \n\t\t\t | \n\t\t\t\n\t\t\t Content development: Development of content for trainings based on the curriculum finalized by subject experts relating to \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t KSWMP Project management and implementation \n\t\t\t | \n\t\t\t\n\t\t\t Hrs \n\t\t\t | \n\t\t\t\n\t\t\t 21* \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Procurement \n\t\t\t | \n\t\t\t\n\t\t\t Hrs \n\t\t\t | \n\t\t\t\n\t\t\t 13* \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Environmental Management safeguards \n\t\t\t | \n\t\t\t\n\t\t\t Hrs \n\t\t\t | \n\t\t\t\n\t\t\t 42* \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Social Management Safeguards \n\t\t\t | \n\t\t\t\n\t\t\t Hrs \n\t\t\t | \n\t\t\t\n\t\t\t 100* \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t SWM Sector Specific Subjects \n\t\t\t | \n\t\t\t\n\t\t\t Hrs \n\t\t\t | \n\t\t\t\n\t\t\t 46* \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t ULB level trainings \n\t\t\t | \n\t\t\t\n\t\t\t Hrs \n\t\t\t | \n\t\t\t\n\t\t\t 78* \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Fifty (50) training videos, each of minimum 30 minutes’ duration on different subjects in the curriculum identified by the SPMU \n\t\t\t | \n\t\t\t\n\t\t\t Nos \n\t\t\t | \n\t\t\t\n\t\t\t 50 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Development of Materials including answer keys for evaluating and assessing the effectiveness of trainings \n\t\t\t | \n\t\t\t\n\t\t\t LS \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t C \n\t\t\t | \n\t\t\t\n\t\t\t Delivery of Training \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 1a \n\t\t\t | \n\t\t\t\n\t\t\t Delivery of trainings on e-platform \n\t\t\t | \n\t\t\t\n\t\t\t Hrs \n\t\t\t | \n\t\t\t\n\t\t\t 720 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 1b \n\t\t\t | \n\t\t\t\n\t\t\t Delivery of trainings as classroom trainings. \n\t\t\t | \n\t\t\t\n\t\t\t Hrs \n\t\t\t | \n\t\t\t\n\t\t\t 1670 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Organising exposure visits \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t LS \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t D \n\t\t\t | \n\t\t\t\n\t\t\t Percentage Management fee for the Consultant for the Cost of logistics and other infrastructure facilities for the trainers, content developers \n\t\t\t | \n\t\t\t\n\t\t\t LS \n\t\t\t | \n\t\t\t\n\t\t\t 30,00,000 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t E \n\t\t\t | \n\t\t\t\n\t\t\t Percentage Management fees for the consultant for coordinating, implementing the project \n\t\t\t | \n\t\t\t\n\t\t\t LS \n\t\t\t | \n\t\t\t\n\t\t\t 4,00,00,000 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t I \n\t\t\t | \n\t\t\t\n\t\t\t Total of A+B+C \n\t\t\t | \n\t\t\t\n\t\t\t XXXXX \n\t\t\t | \n\t\t|||||
| \n\t\t\t II \n\t\t\t | \n\t\t\t\n\t\t\t Total of D+E \n\t\t\t | \n\t\t\t\n\t\t\t XXXXX \n\t\t\t | \n\t\t|||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Grand Total (I +II) \n\t\t\t | \n\t\t\t\n\t\t\t XXXXX \n\t\t\t | \n\t\t|||||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
*No of hours shown are INDICATIVE based on an Initial assessment by SPMU, actual hours required for content development may vary depending on Course design, annual TNA and needs of SPMU, Payments to the selected Consultant shall be based on the UNIT RATES (Column B) quoted by the consultant, with the number of hours to be finalised as per the SPMU approved course design.
\n\nPlease Note:
\n\n1) Spaces filled in GREEN (Item D & E ) should be filled as a percentage management fee against the Lumpsum indicative logistics cost estimated of the Client. The percentage management fee would be payable to the Consultant as the percentage of actual bills paid to third party service providers, which are pre-approved by the Client against specific Proposals received from the Consultant ahead of the scheduled training session.
\n\n2) The amount quoted for item A (Inception report and Course Design) and item B (Content Development) should be limited to 5% and 20% respectively of the amount in I (Total of A+B+C)
\n\n\n\n
\n\n
Section 5. Eligible Countries
\n\n\n\n
In reference to ITC 6.3.2, for the information of Consultants, at the present time firms, goods and services from the following countries are excluded from this selection:
\n\n\n\n
Under the ITC 6.3.2 (a): None
\n\n\n\n
Under the ITC 6.3.2 (b): None
\n\n\n\n
\n\n
\n\n
Section 6. Fraud and Corruption
\n\n(This Section 6, Fraud and Corruption shall not be modified)
\n\n\n\n
\n\n
\n\n
\n\n
Section 7. Terms of Reference
\n\nfor
\n\nExternal Training Consultant
\n\nfor
\n\nCapacity Building in Kerala Solid Waste Management Project (KSWMP)
\n\n\n\n
\n\n
The Project Development Objective (PDO) for the Kerala Solid Waste Management Project (KSWMP) is to strengthen the institutional and service delivery systems for municipal solid waste management (SWM) in Kerala. The project adopts an integrated service delivery value chain approach to address the key institutional, financial, service delivery and infrastructure constraints in the SWM system in Kerala. The proposed KSWMP project will support the 93 ULBs and the project design comprises three components:
\n\n\n\n
Component 1: Institutional development, capacity building and project management
\n\nThe component will provide technical assistance and capacity building at state and local levels for (a) undertaking SWM institutional, financial and policy reforms; (b) planning, designing and implementing investment sub-projects for climate smart and disaster resilient SWM infrastructure and service-provision improvements; (c) organizational development of participating ULBs for inclusive and sustainable SWM service delivery; and (d) awareness generation, gender inclusion and stakeholder engagement. This component will also provide project management, coordination and monitoring support at state, district and local levels. Lastly, this component will provide technical support to LSGD, SM and participating ULBs for (i) developing guidelines and systems for COVID-19 related waste management, sanitization and public hygiene practices to be rolled out across all urban areas, and (ii) carrying out social awareness, sensitization and training programs for key stakeholders and citizens. Key activities include:
\n\n\n\n
\n\n
\n\n
Component 2: Support to ULBs for SWM
\n\nThe component will provide grants to the participating ULBs for improving their local level SWM systems and capacities, mainly on (a) primary collection and transportation systems for solid waste, including the provision for performance-based contracts with Kudumbashree and HKS women groups as SWM service providers, (b) source segregation and treatment for BDW at decentralized level, (c) rehabilitation of existing MCFs/RRFs and development of new integrated MRFs, (d) development of BDW management facilities, (f) closure/remediation of existing dumpsites and development of disposal cells as interim disposal facilities, (g) public space cleaning, sanitization, waste removal activities as well as cleaning and sanitization of government offices, hospitals, community level waste recycling and processing facilities (in the context of COVID-19), (h) protective gear, equipment, masks, chemicals, disinfectants etc. for sanitation and waste management workers, (i) operations and maintenance payments for performance-based contracts and tipping fees for regional disposal, and (j) implementation of environment and social risk mitigation actions.
\n\n\n\n
Component 3: Development of Regional SWM Facilities
\n\nThis component will finance, inter alia: (a) regional processing and recycling facilities; (b) regional construction and demolition (C&D) waste management facilities; (c) transfer stations and regional sanitary landfills for municipal solid waste disposal; and (d) closure/remediation of existing waste dumpsites and development of incremental disposal cells as interim safe disposal facility. These downstream activities aim at completing the value chain. They will be implemented and managed by SM in compliance with the National SWM Rules 2016 and the guidelines issued by CPCB. In addition, this component will finance the biomedical waste management facilities to expand the state’s capacity to deal with increased volumes of biomedical waste in the context of COVID-19 pandemic.
\n\n\n\n
In order to provide impetus to achieve the goal of the key activities of Component 1, SPMU will hire (i) KILA – a premier agency imparting training to local government in Kerala to conduct training needs assessment and to identify skills and knowledge gaps which are to be filled through training, and (ii) an external training Consultant to develop contents of the training courses and deliver training as per approved training plan for capacity building. This ToR is for the External Training Consultant (ETC) for Capacity Building.
\n\n\n\n
The objective of this assignment is to appoint a specialized agency / institution (External Training Consultant) to develop and deliver capacity building program to the implementing partners to achieve sustainable management of solid waste. The Consultant shall be responsible for Content Development and Training Delivery as per the approved Training Plan, which has been developed from the overall Technical Assistance and Capacity Building requirements stipulated in the Project Implementation Manual (PIM) of KSWMP.
\n\n\n\n
\n\n
The Consultant shall be responsible for content, material development and delivery of training in the areas mentioned below and other appropriate areas.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Capacity building being a key component of the project, the Consultant firm/Institutions shall have the resources and capability for designing and developing quality training contents and effective delivery of both digital platform-based and classroom trainings.
\n\nThe firm shall fulfill the following minimum requirements.
\n\n\n\n
\n\n
The consulting firm/Institution shall deploy the following experts for the assignment.
\n\n| \n\t\t\t Sl. No \n\t\t\t | \n\t\t\t\n\t\t\t Expert \n\t\t\t | \n\t\t\t\n\t\t\t No of experts Deployed \n\t\t\t | \n\t\t\t\n\t\t\t Qualification and Experience \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Tasks \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Training coordinator \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t Plan, coordinate and supervise the content development related to all assigned topics / curriculum. \n\n\t\t\tPlan and coordinate delivery of all trainings as per the annual training calendars approved by SPMU. Ensure completion of all other related post delivery assignments mentioned in the scope of the assignment. \n\n\t\t\tAct as interface between KILA/PMU/PMC and the Consultant team for all purposes related to the assignment. \n\n\t\t\tThe Consultant shall assist the client in arranging all logistic support for trainings as described in scope of assignment \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Assistant training coordinator. \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t Assist Training Coordinator in the following tasks: \n\n\t\t\tPlan, coordinate and supervise the content development related to all assigned topics / curriculum. \n\n\t\t\tPlan and coordinate delivery of all trainings as per the annual training calendars approved by SPMU. Ensure completion of all other related postdelivery assignments mentioned in the scope of the assignment. \n\n\t\t\tAct as interface between KILA/PMU/PMC and the Consultant team for all purposes related to the assignment. \n\n\t\t\tThe Consultant shall assist the client in arranging all logistic support for trainings as described in scope of assignment \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Project Management Expert \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t \n\n\t\t\t Develop contents, coordinate delivery of trainings and related assignments on project management and implementation aspects as per course design/ annual training calendars approved by SPMU \n\n\t\t\tContribute to the content development processes. \n\n\t\t\tImpart trainings as per training plan approved by SPMU. \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Procurement Expert \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t Develop contents, coordinate delivery of trainings and related assignments on Procurement aspects as per course design/ annual training calendars approved by SPMU \n\n\t\t\tContribute to the content development processes. \n\n\t\t\tImpart trainings as per training plan approved by SPMU. \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Environmental safeguard expert \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t Develop contents, coordinate delivery of trainings and related assignments on environmental safeguards aspects as per course design/ annual training calendars approved by SPMU \n\n\t\t\t\n\n\t\t\t Contribute to the content development processes. \n\n\t\t\t\n\n\t\t\t Impart trainings as per training plan approved by SPMU. \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Social safeguard Expert \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t Develop contents, coordinate delivery of trainings and related assignments on social safeguards aspects as per course design/ annual training calendars approved by SPMU. \n\n\t\t\t\n\n\t\t\t Contribute to the content development processes. \n\n\t\t\t\n\n\t\t\t Impart trainings as per training plan approved by SPMU. \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Solid waste Management expert \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Develop contents, Coordinate delivery of trainings and related assignments on solid waste management aspects as per course design/ annual training calendars approved by SPMU. \n\n\t\t\t\n\n\t\t\t Contribute to the content development processes. \n\n\t\t\t\n\n\t\t\t Impart trainings as per training plan approved by SPMU. \n\t\t\t | \n\t\t
\n\n
The Consultant shall deploy adequate other support staff, as and when required, in order to achieve the objectives and scope of this assignment. This should include a Content Developer to design the training material and an IT Expert to develop online courses
\n\n\n\n
\n\n
\n\n
| \n\t\t\t Sl. No \n\t\t\t | \n\t\t\t\n\t\t\t Topic \n\t\t\t | \n\t\t\t\n\t\t\t Timeline \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables \n\t\t\t | \n\t\t\t\n\t\t\t Payments \n\t\t\t | \n\t\t||||||
| \n\t\t\t A \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report & Course Design \n\t\t\t | \n\t\t\t\n\t\t\t T+ 1 Month \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report & Module wise course design \n\t\t\t | \n\t\t\t\n\t\t\t As quoted in FORM FIN 5 \n\t\t\t | \n\t\t||||||
| \n\t\t\t B \n\t\t\t | \n\t\t\t\n\t\t\t Content Development \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Development of content for trainings based on approved curriculum & course design relating to \n\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t Progressively within T+6 Months \n\n\t\t\tEach module to be delivered at least two weeks prior to scheduled training as per approved training plan \n\t\t\t | \n\t\t\t\n\t\t\t Training courses/ modules, materials, for both digital platform-based training and classroom-based trainings. Training materials may include booklets/handouts, presentations, audio visual clips & experience sharing & other relevant documents \n\n\t\t\tCourse-wise booklets in hard copy 3 Nos/course \n\n\t\t\tSoft copy in pen drive 3 Nos. \n\t\t\t | \n\t\t\t\n\t\t\t Monthly payments against receipt and approval of deliverables \n\t\t\t | \n\t\t||||||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 50 training videos each of minimum duration 30 minutes on different subjects in the curriculum identified by the SPMU shall be prepared and delivered (as presented by the respective expert). The content shall include lectures supported by proper graphical explanatories and learning materials. The video shall be in HD format maintaining quality production standards. \n\t\t\t | \n\t\t\t\n\t\t\t T+6 Months \n\t\t\t | \n\t\t\t\n\t\t\t The video in HD format maintaining quality production standards. \n\t\t\t | \n\t\t\t\n\t\t\t Against Delivery \n\t\t\t | \n\t\t||||||
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Development of Materials including answer keys for evaluating and assessing the effectiveness of trainings \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t To be delivered along with the training content at least two weeks prior to scheduled training as per approved training plan \n\t\t\t | \n\t\t\t\n\t\t\t Tools of evaluation such as assignments, exercises, role play tools, questioning techniques discussions along with answer keys etc. \n\t\t\t | \n\t\t\t\n\t\t\t Against delivery \n\t\t\t | \n\t\t||||||
| \n\t\t\t C \n\t\t\t | \n\t\t\t\n\t\t\t Delivery of Training as per the Schedule attached in Annexure-1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Delivery of trainings both digital platform based and classroom trainings, including the course materials & certificates to the participants. \n\t\t\t | \n\t\t\t\n\t\t\t As per training calendar and specified time limits \n\t\t\t | \n\t\t\t\n\t\t\t Completion Reports of trainings conducted \n\t\t\t | \n\t\t\t\n\t\t\t Monthly payments upon certification of successful completion \n\t\t\t | \n\t\t||||||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Organising Exposure Visits \n\t\t\t | \n\t\t\t\n\t\t\t Against timetable prepared by the consultant and approval by client \n\t\t\t | \n\t\t\t\n\t\t\t Reports on Satisfactory completion of planning, scheduling and execution of visits \n\t\t\t | \n\t\t\t\n\t\t\t Monthly Payments on pro rata basis upon completion of visits \n\t\t\t | \n\t\t||||||
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Uploading of training completion Status on Digital Platform of all trainings in MIS system of KSWMP. \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 days after each training \n\t\t\t | \n\t\t\t\n\t\t\t Quarterly, Half yearly and Annual Training progress reports uploaded on DLP. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Updating of feedback into the MIS system of KSWMP for all trainings and exposure visits. \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 days after each training \n\t\t\t | \n\t\t\t\n\t\t\t Feedback reports \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Assessment and evaluation relating to all trainings and uploading of related reports MIS system of KSWMP. \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 days of each training completed \n\t\t\t | \n\t\t\t\n\t\t\t Assessment report /Gap Analysis Report \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||
| \n\t\t\t D \n\t\t\t | \n\t\t\t\n\t\t\t Report on monthly progress \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 days of every month \n\t\t\t | \n\t\t\t\n\t\t\t Monthly Progress Report (MPR) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||
| \n\t\t\t E \n\t\t\t | \n\t\t\t\n\t\t\t Report on progress in every quarter \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 days after each quarter \n\t\t\t | \n\t\t\t\n\t\t\t Quarterly Progress Report (QPR) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||
| \n\t\t\t F \n\t\t\t | \n\t\t\t\n\t\t\t Completion Report \n\t\t\t | \n\t\t\t\n\t\t\t One month prior to the contract completion date. \n\t\t\t | \n\t\t\t\n\t\t\t Completion report \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t||||||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
T- Date of Signing of Contract Agreement
\n\nNote – In addition to the deliverables listed above, the Consultant shall be eligible for receiving a Percentage Management Fee against the actual payouts of charges by the KSWMP SPMU to third party vendors / service providers. The percentage will be discovered through FORM FIN-5
\n\n\n\n
\n\n
\n\n
The contract will be initially for a period of two years and extendable up to 4 years based on the assessment of performance and with approval of project director, KSWMP.
\n\n\n\n
On request, the Client would facilitate to make available project documents/authorisation necessary for the effective completion of duties to the Consultant.
\n\nExpenses towards logistics for venue, food and refreshments, audio visual aids, accommodation and transportation for trainees will be met by SPMU directly.
\n\n\n\n
Annexure 1
\n\n\n\n
Training Lists
\n\n\n\n
| \n\t\t\t PROJECT MANAGEMENT TRAININGS \n\t\t\t | \n\t\t||||||||||
| \n\t\t\t Sl.No. \n\t\t\t | \n\t\t\t\n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Contents \n\t\t\t | \n\t\t\t\n\t\t\t Hours \n\t\t\t | \n\t\t\t\n\t\t\t Participants \n\t\t\t | \n\t\t\t\n\t\t\t Periodicity \n\t\t\t | \n\t\t\t\n\t\t\t Mode of training \n\t\t\t | \n\t\t\t\n\t\t\t No of participants \n\t\t\t | \n\t\t\t\n\t\t\t No of batches planned \n\t\t\t | \n\t\t\t\n\t\t\t Refresher batch \n\t\t\t | \n\t\t\t\n\t\t\t Total training hours \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t About SWM in Kerala; | \n\t\t\t\n\t\t\t •Present status of solid waste management service delivery in Kerala | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU/DPMU and PIU | \n\t\t\t\n\t\t\t Year 0-1 \n\t\t\t | \n\t\t\t\n\t\t\t Blended \n\t\t\t | \n\t\t\t\n\t\t\t 227 \n\t\t\t | \n\t\t\t\n\t\t\t 5.00 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 25.00 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Project Management and Project Implementation Set up \n\t\t\t | \n\t\t\t\n\t\t\t •Project life cycle | \n\t\t\t\n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t SM, SPMU, DPMU and | \n\t\t\t\n\t\t\t Year 0-1 \n\t\t\t | \n\t\t\t\n\t\t\t Blended \n\t\t\t | \n\t\t\t\n\t\t\t 222 \n\t\t\t | \n\t\t\t\n\t\t\t 4.00 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 44.00 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Project Implementation and Monitoring \n\t\t\t | \n\t\t\t\n\t\t\t • Managing execution | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t SM, SPMU, DPMU and | \n\t\t\t\n\t\t\t Year 2-6 \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 222 \n\t\t\t | \n\t\t\t\n\t\t\t 4.00 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 14.00 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Project Closing and O&M Aspects \n\t\t\t | \n\t\t\t\n\t\t\t • Project documentation and its importance. | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t SM, SPMU, DPMU and | \n\t\t\t\n\t\t\t Year 5 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 222 \n\t\t\t | \n\t\t\t\n\t\t\t 4.00 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 12.00 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Total \n\t\t\t | \n\t\t\t\n\t\t\t 21.00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 95 \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t PROCUREMENT RELATED TRAININGS \n\t\t\t | \n\t\t||||||||||
| \n\t\t\t Sl.No. \n\t\t\t | \n\t\t\t\n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Contents \n\t\t\t | \n\t\t\t\n\t\t\t Hours \n\t\t\t | \n\t\t\t\n\t\t\t Participants \n\t\t\t | \n\t\t\t\n\t\t\t Periodicity \n\t\t\t | \n\t\t\t\n\t\t\t Mode of training \n\t\t\t | \n\t\t\t\n\t\t\t No of participants \n\t\t\t | \n\t\t\t\n\t\t\t No of batches planned \n\t\t\t | \n\t\t\t\n\t\t\t Refresher batch \n\t\t\t | \n\t\t\t\n\t\t\t Total training hours \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 1.Introduction - Objectives | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t SM,SPMU,DPMU and KILA \n\t\t\t | \n\t\t\t\n\t\t\t Year 1-6 Cont. \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 216 \n\t\t\t | \n\t\t\t\n\t\t\t 4.00 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 14 \n\t\t\t | \n\t\t
| \n\t\t\t Procurement Cycle \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t SM,SPMU,DPMU and KILA \n\t\t\t | \n\t\t\t\n\t\t\t Year 1-6 Cont. \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 216 \n\t\t\t | \n\t\t\t\n\t\t\t 2.00 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t||
| \n\t\t\t Procurement References in Legal Agreements for KSWMP | \n\t\t||||||||||
| \n\t\t\t Procurement under World Bank projects | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t SM,SPMU,DPMU and KILA \n\t\t\t | \n\t\t\t\n\t\t\t Year 1-6 Cont. \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 216 \n\t\t\t | \n\t\t\t\n\t\t\t 4.00 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Tendering and Bid process Management \n\t\t\t | \n\t\t\t\n\t\t\t Step-by-Step guidance on preparation of bid documents and tendering process with reference to the WB Procurement Guidelines 2020 - | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t SM,SPMU,DPMU and KILA \n\t\t\t | \n\t\t\t\n\t\t\t Year 1-6 Cont. \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 216 \n\t\t\t | \n\t\t\t\n\t\t\t 4.00 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Application of World Bank guidelines to ULBs & Tendering procedures specific to Component 2 with SBDs explained. \n\t\t\t | \n\t\t\t\n\t\t\t WB Procurement guidelines | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t SM,SPMU,DPMU and KILA \n\t\t\t | \n\t\t\t\n\t\t\t Year 1-6 Cont. \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 216 \n\t\t\t | \n\t\t\t\n\t\t\t 4.00 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 49 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t 13.00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t 87 \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t ENVIRONMENTAL SAFEGUARDS TRAININGS according to ESMF \n\t\t\t | \n\t\t|||||||||||
| \n\t\t\t Sl.No. \n\t\t\t | \n\t\t\t\n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Contents \n\t\t\t | \n\t\t\t\n\t\t\t Hours \n\t\t\t | \n\t\t\t\n\t\t\t Participants \n\t\t\t | \n\t\t\t\n\t\t\t Periodicity \n\t\t\t | \n\t\t\t\n\t\t\t Mode of training \n\t\t\t | \n\t\t\t\n\t\t\t No of participants \n\t\t\t | \n\t\t\t\n\t\t\t No of batches planned \n\t\t\t | \n\t\t\t\n\t\t\t Refresher batch \n\t\t\t | \n\t\t\t\n\t\t\t Total training hours \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t KSWMP Safeguards On-boarding | \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU Safeguards (E&S) | \n\t\t\t\n\t\t\t Year 1,2,3 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 217 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 30 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1. Environment(Protection) Act, 1986, 5. Biomedical Waste Management Rules,2016 \n\n\t\t\t6. C&D Waste Management Rules,2016 | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Year 1,2,3 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 217 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t ESMF incorporation in Project Cycle -during Identification, Preparation, Appraisal, Implementation ( Monitoring and Audit) \n\t\t\t | \n\t\t\t\n\t\t\t 1. Methodology Adopted for EMF Preparation | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU,DPMU,PMC, | \n\t\t\t\n\t\t\t Year 1,2,3 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 217 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Overview of Locations and Project Activities; Impacts \n\t\t\t | \n\t\t\t\n\t\t\t Overall Project Locations - | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU,DPMU,PMC, | \n\t\t\t\n\t\t\t Year 1,2,3 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 217 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 30 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Sub Project Level | \n\t\t\t\n\t\t\t Environmental Impact Assessment: | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU, DPMU, PMC, | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 217 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 48 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Experience Sharing on EMP Implementation \n\t\t\t | \n\t\t\t\n\t\t\t Experiences on implementation of EMF in implemented projects- | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU, DPMUs, and | \n\t\t\t\n\t\t\t Y2,.4,5 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 222 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 30 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Environmental Enhancement and Occupational Health and safety \n\t\t\t | \n\t\t\t\n\t\t\t Environmental Enhancement and Occupational Health and safety- | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU, DPMUs, and | \n\t\t\t\n\t\t\t Y2,.4,5 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 222 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Review of Audit Results \n\t\t\t | \n\t\t\t\n\t\t\t Results of the annual audit on EMF- | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU, DPMUs, and | \n\t\t\t\n\t\t\t Y2,.4,5 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 222 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Stakeholder Participation and Community Engagement - Not under the preview of Environment \n\t\t\t | \n\t\t\t\n\t\t\t Stakeholder Analysis- | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU, DPMUs, and | \n\t\t\t\n\t\t\t Y2,.4,5 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 222 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t PPP Models Not under the preview of Environment \n\t\t\t | \n\t\t\t\n\t\t\t Review of working status and site visit - PPP model plants of | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU, DPMUs, and | \n\t\t\t\n\t\t\t Y2,.4,5 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 222 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t 42.00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 40.00 \n\t\t\t | \n\t\t\t\n\t\t\t 20.00 \n\t\t\t | \n\t\t\t\n\t\t\t 252.00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
| \n\t\t\t SOCIAL SAFEGUARD RELATED TRAININGS \n\t\t\t | \n\t\t||||||||||
| \n\t\t\t Sl.No. \n\t\t\t | \n\t\t\t\n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Contents \n\t\t\t | \n\t\t\t\n\t\t\t Hours \n\t\t\t | \n\t\t\t\n\t\t\t Participants \n\t\t\t | \n\t\t\t\n\t\t\t Periodicity \n\t\t\t | \n\t\t\t\n\t\t\t Mode of training \n\t\t\t | \n\t\t\t\n\t\t\t No of participants \n\t\t\t | \n\t\t\t\n\t\t\t No of batches planned \n\t\t\t | \n\t\t\t\n\t\t\t Refresher batch \n\t\t\t | \n\t\t\t\n\t\t\t Total training hours \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Role in Social Management Safeguards \n\t\t\t | \n\t\t\t\n\t\t\t Compliance TDF-SM, RPF Result Indicators - | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Project Steering Committee (Committee members), Suchitwa Mission and State Project Management Unit (Senior Staff) | \n\t\t\t\n\t\t\t Year 1 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 26 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Role clarity Safeguards compliance \n\t\t\t | \n\t\t\t\n\t\t\t TDF-SMF and RPF Result indicators - | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t State Level Environmental and Social | \n\t\t\t\n\t\t\t Year 1 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 120 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Social Assessment and Screening \n\t\t\t | \n\t\t\t\n\t\t\t Understanding Social Assessment and Screening, SIA, DPR (TDP, RFP)- | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t District Level Environmental and Social Development Unit (Social and Communication Expert), Support Organization (Coordinator) ULB level Project Implementation Unit (identified Social Focal Pont), TSC staff (Social and Communication experts), Support Organization (Deputed staff) \n\t\t\t | \n\t\t\t\n\t\t\t Year 1 \n\t\t\t | \n\t\t\t\n\t\t\t offline \n\t\t\t | \n\t\t\t\n\t\t\t 120 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Social database and inclusive planning \n\t\t\t | \n\t\t\t\n\t\t\t Importance of Social Baseline database and Social Indicators Use of data for developing inclusive plans-What is a database, parameters to be included in any data base, | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t State Level Environmental and Social Development Unit (Social Development Specialist, Gender Specialist, Communication Specialist, MIS team) District Level Environmental and Social Development Unit (Social and Communication Expert) \n\t\t\t | \n\t\t\t\n\t\t\t Year 1 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 115 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Participatory approaches, social management \n\t\t\t | \n\t\t\t\n\t\t\t Participatory Approaches and Social management Principles- | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t State Level Environmental and Social | \n\t\t\t\n\t\t\t Year 1 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 22 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Participatory and inclusive planning \n\t\t\t | \n\t\t\t\n\t\t\t Social Mobilization, Facilitating Participatory Planning, | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t ULB level Project Implementation Unit (identified Social Focal Point), TSC staff (Social and Communication experts), Support Organization (Deputed staff) Select Ward Members \n\t\t\t | \n\t\t\t\n\t\t\t Year 1 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 125 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Toolkit development (Participatory planning, social Inclusion, Gender, Social Audit etc.) \n\t\t\t | \n\t\t\t\n\t\t\t Toolkit development (Participatory planning, social Inclusion, Gender, Social Audit etc.)-Different strategies in participatory planning | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t State Level Environmental and Social Development Unit (Social Development Specialist, Gender Specialist, Communication Specialist, Capacity Development Manager) \n\t\t\t | \n\t\t\t\n\t\t\t Year 1 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 22 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Citizen feedback social audit \n\t\t\t | \n\t\t\t\n\t\t\t Facilitating Citizen Feedback, Social Audit- | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t District Level Environmental and Social | \n\t\t\t\n\t\t\t Year 2 \n\t\t\t | \n\t\t\t\n\t\t\t offline \n\t\t\t | \n\t\t\t\n\t\t\t 22 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Outcome monitoring \n\t\t\t | \n\t\t\t\n\t\t\t Understanding Outcome Monitoring and Reporting (Review of Social Management database, Activity Reports) Documentation- | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t District Level Environmental and Social Development Unit (Social and Communication Expert), Support Organization (Coordinator) State Level Environmental and Social Development Unit (Social Development Specialist, Gender Specialist, Communication Specialist, Capacity Development Manager) District Level Environmental and Social Development Unit (Social and Communication Expert), Support Organization (Coordinator) ULB level Project Implementation Unit (identified Social Focal Point), TSC staff (Social and Communication experts), Support | \n\t\t\t\n\t\t\t Year 2 \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 115 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 32 \n\t\t\t | \n\t\t
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Leadership development and conflict resolution \n\t\t\t | \n\t\t\t\n\t\t\t Leadership development, decision making, conflict | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t ULB level Project Implementation Unit (identified Social Focal Point), TSC staff (Social and Communication experts), Support Organization (Deputed staff),Select Ward Members, Select SWM workers \n\t\t\t | \n\t\t\t\n\t\t\t Y1 and 2 \n\t\t\t | \n\t\t\t\n\t\t\t Two day | \n\t\t\t\n\t\t\t 115 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t Gender Mainstreaming \n\t\t\t | \n\t\t\t\n\t\t\t Gender Mainstreaming and Orientation on GBV (Project Gender Action Plan and GBV Action Plan)- | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t State Level Environmental and Social Development Unit (Social Development Specialist, Gender Specialist, Communication Specialist, Capacity Development Manager) District Level Environmental and Social | \n\t\t\t\n\t\t\t Y1 and 2 \n\t\t\t | \n\t\t\t\n\t\t\t offline \n\t\t\t | \n\t\t\t\n\t\t\t 115 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t
| \n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t Labour Compliance \n\t\t\t | \n\t\t\t\n\t\t\t Social objectives of the Program, Labour Compliances- | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t All Contracted Agencies and staff (State level | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Offline \n\t\t\t | \n\t\t\t\n\t\t\t 115 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Entrepreneurship Development \n\t\t\t | \n\t\t\t\n\t\t\t Entrepreneurship Development and other skill building- | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t SWM Workers \n\t\t\t | \n\t\t\t\n\t\t\t TBD \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 115 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t
| \n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t GRM Review \n\t\t\t | \n\t\t\t\n\t\t\t Completing the Feedback loop (Review Grievances Redressal Mechanisms- including GBV and Labour)- | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t State Level Environmental and Social | \n\t\t\t\n\t\t\t Year 2 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t 100 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 192 \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t SWM SECTOR SPECIFIC TRAININGS \n\t\t\t | \n\t\t||||||||||
| \n\t\t\t Sl.No. \n\t\t\t | \n\t\t\t\n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Contents \n\t\t\t | \n\t\t\t\n\t\t\t Hours \n\t\t\t | \n\t\t\t\n\t\t\t Participants \n\t\t\t | \n\t\t\t\n\t\t\t Periodicity \n\t\t\t | \n\t\t\t\n\t\t\t Mode of training \n\t\t\t | \n\t\t\t\n\t\t\t No of participants \n\t\t\t | \n\t\t\t\n\t\t\t No of batches planned \n\t\t\t | \n\t\t\t\n\t\t\t Refresher batch \n\t\t\t | \n\t\t\t\n\t\t\t Total training hours \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t SWM Legislation/Rules and Regulations \n\t\t\t | \n\t\t\t\n\t\t\t •National & State Rules | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-1 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t SWM Planning** \n\t\t\t | \n\t\t\t\n\t\t\t Preparation of integrated SWM plan in ULB Level- | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 36 \n\t\t\t | \n\t\t
| \n\t\t\t Goals & Objectives | \n\t\t||||||||||
| \n\t\t\t Planning horizon | \n\t\t||||||||||
| \n\t\t\t Function elements and value chain approach in SWM Planning- | \n\t\t||||||||||
| \n\t\t\t 5 Year annual plans and priorities | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-1 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t||
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Project Planning \n\t\t\t | \n\t\t\t\n\t\t\t Climate Resilience and Disaster Management in SWM - | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Kerala State Disaster Management Authority(KSDMA), SM, DOECC, SPMU,DPMU & ULB \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 307 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 27 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Monitoring and Evaluation \n\t\t\t | \n\t\t\t\n\t\t\t • User Charge Regulations | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 27 \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Subject Know How- Solid Waste Management· \n\t\t\t | \n\t\t\t\n\t\t\t Solid waste - Types and Composition- | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Blended learning \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t
| \n\t\t\t Waste Reduction and Reuse- | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t||
| \n\t\t\t Techniques for safe collection, handling and storage- | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t||
| \n\t\t\t Street sweeping & drain cleaning- | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t SM, SPMU and ULB staff \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 301 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t||
| \n\t\t\t Technologies for SWM : Product recovery and recycling- | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 27 \n\t\t\t | \n\t\t||
| \n\t\t\t Technologies for treatment ,processing - Bio conversion, thermal conversion- | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 36 \n\t\t\t | \n\t\t||
| \n\t\t\t Landfill Management- | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t||
| \n\t\t\t Bioremediation and Bio mining practices- | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t||
| \n\t\t\t Operation & Maintenance of SWM systems- | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t||
| \n\t\t\t Domestic Hazardous waste management- | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t||
| \n\t\t\t Bio medical waste management - | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t||
| \n\t\t\t Sustainable waste management practices- | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t||
| \n\t\t\t Latest Technologies in SWM- | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU, DPMU and ULB,PMC and TSC \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-2 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 305 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 36 \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t 46.00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 102 \n\t\t\t | \n\t\t\t\n\t\t\t 54 \n\t\t\t | \n\t\t\t\n\t\t\t 390 \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t ULB LEVEL TRAININGS \n\t\t\t | \n\t\t||||||||||
| \n\t\t\t Sl.No. \n\t\t\t | \n\t\t\t\n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Content \n\t\t\t | \n\t\t\t\n\t\t\t Hours \n\t\t\t | \n\t\t\t\n\t\t\t Participants \n\t\t\t | \n\t\t\t\n\t\t\t Periodicity \n\t\t\t | \n\t\t\t\n\t\t\t Mode of training \n\t\t\t | \n\t\t\t\n\t\t\t No of participants \n\t\t\t | \n\t\t\t\n\t\t\t No of batches planned \n\t\t\t | \n\t\t\t\n\t\t\t Refresher batch \n\t\t\t | \n\t\t\t\n\t\t\t Total training hours \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Project Planning \n\t\t\t | \n\t\t\t\n\t\t\t • Project planning and scheduling | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t ULB PIU \n\t\t\t | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 100 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 20 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Project Implementation \n\t\t\t | \n\t\t\t\n\t\t\t • Field Level Implementation | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t ULB PIU, Municipal | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 186 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 28 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Work Management \n\t\t\t | \n\t\t\t\n\t\t\t • Management of field staff | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t PIU technical support staff \n\t\t\t | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Online \n\t\t\t | \n\t\t\t\n\t\t\t 186 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 56 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t TOT for Trainings for collection staff \n\t\t\t | \n\t\t\t\n\t\t\t • Types of waste specifically NBDW such as plastic | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t Engineers who will handle training for ULB level collection staff \n\t\t\t | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Classroom | \n\t\t\t\n\t\t\t 100 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 48 \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Trainings for staff at processing plant/RRFs/MCFs etc. \n\t\t\t | \n\t\t\t\n\t\t\t • Quantification of waste received | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Staff at SWM | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Classroom | \n\t\t\t\n\t\t\t 2790 \n\t\t\t | \n\t\t\t\n\t\t\t 56 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t 592 \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t TOT for ULB staff \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 30 \n\t\t\t | \n\t\t\t\n\t\t\t ULB Staff \n\t\t\t | \n\t\t\t\n\t\t\t Year-2 \n\t\t\t | \n\t\t\t\n\t\t\t Classroom | \n\t\t\t\n\t\t\t 60 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 0 \n\t\t\t | \n\t\t\t\n\t\t\t 60 \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Trainings for transportation staff \n\t\t\t | \n\t\t\t\n\t\t\t • Safe transportation | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Transportation staff \n\t\t\t | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Classroom | \n\t\t\t\n\t\t\t 2790 \n\t\t\t | \n\t\t\t\n\t\t\t 56 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t 592 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t 78.00 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 68 \n\t\t\t | \n\t\t\t\n\t\t\t 28 \n\t\t\t | \n\t\t\t\n\t\t\t 1,396 \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
Annexure 2
\n\nTerms of Reference of Lead Agency
\n\n(For Reference Purpose Only)
\n\nfor
\n\nConducting Training Needs Assessment (TNA) and Delivery of Training Programmes
\n\nfor
\n\nKerala Solid Waste Management Project (KSWMP)
\n\nThe Project Development Objective (PDO) for the Kerala Solid Waste Management Project (KSWMP) is to strengthen the institutional and service delivery systems for Municipal Solid Waste Management (SWM) in Kerala. The project adopts an integrated service delivery value chain approach to address the key institutional, financial, service delivery and infrastructure constraints in the SWM System in Kerala. The proposed projects of KSWMP will support the 93 ULBs and the project design comprises three components
\n\n\n\n
Component 1: Institutional development, capacity building and project management
\n\nThe component will provide technical assistance and capacity building at state and local levels for (a) undertaking SWM institutional, financial and policy reforms; (b) planning, designing and implementing investment sub-projects for climate smart and disaster resilient SWM infrastructure and service-provision improvements; (c) organizational development of participating ULBs for inclusive and sustainable SWM service delivery; and (d) awareness generation, gender inclusion and stakeholder engagement. This component will also provide project management, coordination and monitoring support at state, district and local levels. Lastly, this component will provide technical support to LSGD, SPMU and participating ULBs for (i) developing guidelines and systems for COVID-19 related waste management, sanitization and public hygiene practices to be rolled out across all urban areas, and (ii) carrying out social awareness, sensitization and training programs for key stakeholders and citizens. Key activities include:
\n\n\n\n
Component 2: Support to ULBs for SWM
\n\nThe component will provide grants to the participating ULBs for improving their local level SWM systems and capacities, mainly on (a) primary collection and transportation systems for solid waste, including the provision for performance-based contracts with Kudumbashree and HKS women groups as SWM service providers, (b) source segregation and treatment for BDW at decentralized level, (c) rehabilitation of existing MCFs/RRFs and development of new integrated MRFs, (d) development of BDW management facilities, (f) closure/remediation of existing dumpsites and development of disposal cells as interim disposal facilities, (g) public space cleaning, sanitization, waste removal activities as well as cleaning and sanitization of government offices, hospitals, community level waste recycling and processing facilities (in the context of COVID-19), (h) protective gear, equipment, masks, chemicals, disinfectants etc. for sanitation and waste management workers, (i) operations and maintenance payments for performance-based contracts and tipping fees for regional disposal, and (j) implementation of environment and social risk mitigation actions.
\n\nComponent 3: Development of regional SWM facilities
\n\nThis component will finance, inter alia: (a) regional processing and recycling facilities; (b) regional construction and demolition (C&D) waste management facilities; (c) transfer stations and regional sanitary landfills for municipal solid waste disposal; and (d) closure/remediation of existing waste dumpsites and development of incremental disposal cells as interim safe disposal facility. These downstream activities aim at completing the value chain. They will be implemented and managed by SM in compliance with the National SWM Rules 2016 and the guidelines issued by CPCB. In addition, this component will finance the biomedical waste management facilities to expand the state’s capacity to deal with increased volumes of biomedical waste in the context of COVID-19 pandemic.
\n\n\n\n
STRATEGY FOR CAPACITY DEVELOPMENT OF ULBs AND ALL STAKEHOLDERS
\n\nThe Project Appraisal Document (PAD) has identified the limited institutional capacity of the ULBs and other stakeholders to implement the project as a great challenge and has laid emphasis on the capacity building of various stakeholders. The Capacity Building and Training under the Project intends to strengthen and build technical and administrative capacity for Solid Waste Management for the ULBS in the State. Based on the broadly identified learning requirements to plug the capacity gaps in the existing institutions for SWM related service delivery in Kerala, the strategy for provision of capacity building, training and skill development will be as follows:
\n\nA competent Agency will be identified to undertake a comprehensive Training Needs Assessment (TNA) for Kerala Solid Waste Management Project (KSWMP) at the beginning of the Project and at the end of the 3rd year of the Project and to develop Training Plans and Calendars. The TNA will be complemented by evaluations at the end of each course / training, which will facilitate midcourse corrections as may be needed. Based on the capacity building needs detailed in the PAD and the Project Implementation Manual (PIM) a two pronged training approach would be required, namely
\n\nIt is envisioned that two Agencies will handle the two training segments as detailed below:
\n\nFor the purpose of distinguishing between the two Agencies, the first Agency that undertakes the TNA and rolls out the General Functional Trainings shall be given the nomenclature – Lead Agency and the Second Agency that develops content and rolls out Functional Area Trainings shall be given the nomenclature – External Training Consultant (ETC). There is no overlap in the roles and responsibilities of both the Agencies. Each Agency will be delivering training to distinct Segments / Target Groups of Trainees and the nature of training and training content are different
\n\n\n\n
In addition to undertaking the TNA, the identified Lead Agency shall assist KSWMP in the following areas
\n\nThe Training Content development and delivery also would be two pronged, covering the following distinct areas for two different target groups of Trainees:
\n\nBased on the TNA outcome, the identified Agency shall assess the requirements of each Target Groups of Trainees and shall prepare the Training Content, training design and training calendar for general functional training.
\n\nBased on the TNA outcome, the identified Agency shall assess the requirements of each target Groups of Trainees and shall prepare the Training Content, training design and training calendar for general functional training.
\n\nAll training modules to be designed and delivered using digital platforms to be developed and operationalised under the Project and this will include a combination of online learning, blended learning, personalised training / learning, and can include elements such as tutoring, instruction and assessments and certification based on standardised parameters. The entire course content/s will be digitised for libraries maintained to ensure a continuous learning for the stakeholders.
\n\nthe course contents divided into homogenous modules covering the KSWMP project implementation as well as generic capacity training will be standardised by the selected set of Content Development Consultants and Training Deliverers.
\n\nTo summarise, the strategy to achieve the goal of the capacity building activities of Component 1, SPMU will hire the services of (i) a premier Agency to conduct Training Needs Assessment (TNA) and to drive the General Functional Training for Elected Representatives and the grass root level stakeholders and (ii) an External Training Consultant to develop the content for the Sector Specific Training for all Stakeholders in SWM Sector and deliver training as per approved training plan for capacity building. The roles, the target groups and training segments of the two Set of Training Agencies are distinct and mutually exclusive, The first Agency would have the additional role of developing the TNA and supporting the SPMU and the ETC for the successful role out of the ETC’s distinct set of Trainings.
\n\n\n\n
This Terms of Reference (ToR) is prepared to capture the details of the activities to be performed by the first Training Agency of the two described in the Training Strategy described in this Section. Such an Agency should have a good understanding of the structure of the Local Self Government System in the State of Kerala and also should be able to identify and reach out each segment of the Stakeholders.
\n\nThe subsidiary objectives which are equally important to make the achievement of the main objective are:
\n\nThe selected Agency will conduct the overall Training Needs Assessment (TNA) for all stakeholders in the project and identify skills and knowledge gaps to be filled through training and carry out gap analysis to to identify the Training Modules for the two distinct Groups of Stakeholders and shall assist the SPMU to roll out the training for the two distinct segments through the Lead Agency and the External Training Consultants. The Agency covered in this ToR shall have the direct role of rolling out the training for the stakeholders in the Training List 1. 2 and 3 attached and The External Training Consultants will be responsible for Project Management and SWM sector.
\n\nThe scope of this assignment is for the Lead Agency to undertake Training Needs Assessment, carry out capacity building activities needed for all General Functional Trainings and assist SPMU in overall coordination relating to all trainings of KSWMP during the project period.
\n\nThe tasks of the Lead Agency for capacity building and training in this Project shall be:
\n\nThe objective of performing Training Needs Assessment (TNA) is to:
\n\nThe TNA will include collection and analysis of data relating to the skills and capacities of the existing staff vis-à-vis their desired job role in an organization, to identify the gaps and training requirements to enable the staff to perform better. TNA will lead to development of appropriate training programs and delivery channels.
\n\nWith regards to detailed to TNA in first and third year, the draft report shall be submitted to SPMU/SPMC for review, three months prior to the commencement of the subsequent training period and the final revised report of the same submitted two months prior to commencement of subsequent training period. With regard to annual training, feedback-based TNA shall be submitted two months prior to the commencement of the subsequent training period and the final revised report of the same submitted one month prior to commencement of subsequent training period.
\n\n| \n\t\t\t Sl. No \n\t\t\t | \n\t\t\t\n\t\t\t Key Professional Staff \n\t\t\t | \n\t\t\t\n\t\t\t Qualification and Experience \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Training coordinator \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Assistant training coordinator \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
\n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Financial Management Expert \n\t\t\t | \n\t\t\t\n\t\t\t • CA/ Master’s in Commerce/MBA-Finance/ CMA | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Procurement Expert \n\t\t\t | \n\t\t\t\n\t\t\t • Master’s degree in any Engg discipline/ MBA. | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Institutional Strengthening Expert \n\t\t\t | \n\t\t\t\n\t\t\t Master’s degree in Engineering/ MBA. | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Human Resource Expert \n\t\t\t | \n\t\t\t\n\t\t\t Graduate in any Engineering/ Postgraduate in social work /HR discipline// Development Studies/Local Development/MBA-HR \n\n\t\t\t• Minimum seven years’ experience in Human resources management \n\n\t\t\t• Experience in conducting training for LSGD Institutions \n\n\t\t\t• Experience in design and preparation of training content is desirable \n\n\t\t\t• Must have good communication skills in English & Malayalam \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Documentation & Data Expert \n\t\t\t | \n\t\t\t\n\t\t\t • B. Tech. in Information Technology/MCA/Masters in Statistics/Demography \n\n\t\t\t• Minimum five years’ experience in managing MIS system/tool in urban infrastructure projects \n\n\t\t\t• A minimum of three years of experience in conducting training in MIS/Documentation \n\n\t\t\t• Experience in conducting training for ULBs/LSGD projects. \n\n\t\t\t• Experience in design and preparation of training content \n\n\t\t\t• Must have good communication skills in English & Malayalam. \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Solid Waste Management Legislation \n\t\t\t | \n\t\t\t\n\t\t\t • Bachelor’s degree in Law, with minimum 7 years of experience in municipal service delivery functions, preparation of byelaws, in Solid Waste Management Legislation. Experience in design and preparation of training content is desirable \n\n\t\t\t• Must have good communication skills in English & Malayalam \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Collection & Transport Expert \n\t\t\t | \n\t\t\t\n\t\t\t • Bachelor’s degree in civil/ mechanical Engineering preferably with a master’s degree in urban/regional/transportation planning, urban management, construction management. \n\n\t\t\t• 7 years of experience in urban infrastructure projects with a focus on collection and transportation of Municipal Solid Waste, including in Trainings for collection staff \n\n\t\t\tExperience in design and preparation of training content is desirable \n\n\t\t\tMust have good communication skills in English & Malayalam. \n\t\t\t | \n\t\t
\n\n
The Lead Agency shall identify and engage competent resources / personnel to ensure high standards of effort in TNA, quality of content & delivery of all trainings under the scope of the assignment.
\n\n| \n\t\t\t Sl. No \n\t\t\t | \n\t\t\t\n\t\t\t Topic \n\t\t\t | \n\t\t\t\n\t\t\t Timeline \n\t\t\t | \n\t\t\t\n\t\t\t Deliverables \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Conduct detailed Training Needs Assessment (TNA): \n\n\t\t\tIdentify existing skills, gaps and training requirements to plug the gaps in capacities on integrated SWM service delivery among various stakeholders through a Training need assessment (TNA). \n\t\t\t | \n\t\t\t\n\t\t\t First year \n\n\t\t\t\n\n\t\t\t and at the end of third year of project \n\t\t\t | \n\t\t\t\n\t\t\t Draft TNA Report (four months prior to the commencement of the subsequent training period) \n\n\t\t\t& \n\n\t\t\tFinal TNA report (two months prior to commencement of subsequent training period) \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Conduct annual training needs assessment based on feedback of trainings conducted. \n\n\t\t\tIdentify existing skills, gaps and training requirements to plug the gaps in capacities on integrated SWM service delivery among various stakeholders through a Training need assessment (TNA). \n\t\t\t | \n\t\t\t\n\t\t\t Every year \n\t\t\t | \n\t\t\t\n\t\t\t Draft TNA Report (two months prior to the commencement of the subsequent training period) \n\n\t\t\t& \n\n\t\t\tFinal TNA report (one month prior to commencement of subsequent training period \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Assist SPMU to review & develop course curriculum, Course design and identify training modules/courses for CB trainings for the entire project. \n\t\t\t | \n\t\t\t\n\t\t\t One month from completion of TNA \n\n\t\t\t\n\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Course, curriculum, course design & modules related to CB for entire project period- for both online/ classroom trainings \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Assist SPMU to review contents developed by external consultants for all KSWMP trainings - both online and offline – (attached as list 3) for quality and conformance with curriculum. \n\t\t\t | \n\t\t\t\n\t\t\t Within two weeks on receipt of content. \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Review report. \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Develop content and deliver trainings throughout the project period related to general functional aspects (Classroom and online) The list of trainings specified in training list 1 and 2 . The scope includes issue of course materials to the participants, collection of feedback, assessing the training effectiveness and issue of certificates to the participants. \n\t\t\t | \n\t\t\t\n\t\t\t As Per Training calendar \n\t\t\t | \n\t\t\t\n\t\t\t Course materials, \n\n\t\t\tTraining Reports related to general functional (Classroom and online) aspects/ ULB level trainings specified in training list 1 and 2. \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Assist SPMU in planning and revision of yearly training plans (Classroom and online) related to all functional areas throughout the project period \n\t\t\t | \n\t\t\t\n\t\t\t Two months prior to commencement of subsequent training year \n\t\t\t | \n\t\t\t\n\t\t\t Yearly Training calendar and necessary revisions. \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Assist SPMU in co-ordination of all trainings throughout the project period \n\t\t\t | \n\t\t\t\n\t\t\t As Per Training calendar \n\t\t\t | \n\t\t\t\n\t\t\t Completion Reports related to all trainings \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Assist SPMU in updating of training completion status relating to all trainings in Digital Platform \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 days after each training \n\t\t\t | \n\t\t\t\n\t\t\t Training Reports \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t Assist SPMU in updating feedback into the system for a trainings and exposure visits. \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 days after each training/visit \n\t\t\t | \n\t\t\t\n\t\t\t Feedback reports \n\t\t\t | \n\t\t
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t Assist SPMU in monitoring of all trainings including that by external consultant, assessment of knowledge gained by participants, effectiveness of trainings and making course corrections as needed. \n\t\t\t | \n\t\t\t\n\t\t\t Within 10 days from the end of each term \n\t\t\t | \n\t\t\t\n\t\t\t Assessment report, Gap Analysis Report, Quarterly, Half yearly and Annual Progress reports uploaded on DLP. \n\t\t\t | \n\t\t
\n\n
\n\n
The engagement of AGENCY will be for the entire Project Period (4 years)
\n\nOn request the SPMU will make available the documents/information such as Project Implementation manuals, approved SWM plans, guidelines to ULBs, Project Schedule, necessary for the successful completion of the assignment. SPMU will also facilitate the coordination with the External Training Consultants (ETC).
\n\n\n\n
Annexure 1
\n\nTraining Lists
\n\n| \n\t\t\t TRAINING LIST 1- GENERAL FUNCTIONAL TRAININGS \n\t\t\t | \n\t\t|||||||||||
| \n\t\t\t SlNo. \n\t\t\t | \n\t\t\t\n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Contents \n\t\t\t | \n\t\t\t\n\t\t\t Hours \n\t\t\t | \n\t\t\t\n\t\t\t Participants \n\t\t\t | \n\t\t\t\n\t\t\t Periodicity \n\t\t\t | \n\t\t\t\n\t\t\t Mode of training \n\t\t\t | \n\t\t\t\n\t\t\t No of participants \n\t\t\t | \n\t\t\t\n\t\t\t No of batches planned \n\t\t\t | \n\t\t\t\n\t\t\t No of Refresher batch \n\t\t\t | \n\t\t\t\n\t\t\t Total hours of training \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Financial Management \n\t\t\t | \n\t\t\t\n\t\t\t • Project Costing- | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t SPMU and ULB \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-1 \n\t\t\t | \n\t\t\t\n\t\t\t Online | \n\t\t\t\n\t\t\t 117 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 48 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Procurement \n\t\t\t | \n\t\t\t\n\t\t\t • Preparation of tender documents | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t SM, SPMU and ULB \n\t\t\t | \n\t\t\t\n\t\t\t Year 1-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Offline for Y1, Online course for refresher batches. \n\t\t\t | \n\t\t\t\n\t\t\t 103 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 40 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Institutional Aspects \n\t\t\t | \n\t\t\t\n\t\t\t • Inter institutional coordination | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t SM, SPMU, LSGD \n\t\t\t | \n\t\t\t\n\t\t\t Year 0-1 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Offline for Y1, Online course for refresher batches. \n\t\t\t | \n\t\t\t\n\t\t\t 30 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t HR \n\t\t\t | \n\t\t\t\n\t\t\t • Feedback and reporting innovations | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t SM, SPMU and ULB \n\t\t\t | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Offline for Y1, Online course for refresher batches. \n\t\t\t | \n\t\t\t\n\t\t\t 100 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Data Documentation \n\t\t\t | \n\t\t\t\n\t\t\t • Management of MIS system/ MIS tool | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t LSGD, SM, SPMU and ULBs \n\t\t\t | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Offline for Y1, Online course for refresher batches. \n\t\t\t | \n\t\t\t\n\t\t\t 191 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 22 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 541 \n\t\t\t | \n\t\t\t\n\t\t\t 21 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t 134 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
| \n\t\t\t TRAINING LIST 2. - LIST OF ULB TRAININGS \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|||||||||||
| \n\t\t\t SlNo. \n\t\t\t | \n\t\t\t\n\t\t\t Module \n\t\t\t | \n\t\t\t\n\t\t\t Content \n\t\t\t | \n\t\t\t\n\t\t\t Hours \n\t\t\t | \n\t\t\t\n\t\t\t Participants \n\t\t\t | \n\t\t\t\n\t\t\t Periodicity \n\t\t\t | \n\t\t\t\n\t\t\t Mode of training \n\t\t\t | \n\t\t\t\n\t\t\t No of participants \n\t\t\t | \n\t\t\t\n\t\t\t No of batches planned \n\t\t\t | \n\t\t\t\n\t\t\t No of Refresher batch \n\t\t\t | \n\t\t\t\n\t\t\t Total Hours \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Solid Waste Management Legislation \n\t\t\t | \n\t\t\t\n\t\t\t • Preparation of bye-laws \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t ULB PIU and Health | \n\t\t\t\n\t\t\t Year 0-1 \n\t\t\t | \n\t\t\t\n\t\t\t Offline , onlne for refresher bathces \n\t\t\t | \n\t\t\t\n\t\t\t 558 \n\t\t\t | \n\t\t\t\n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 48 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Trainings for collection staff \n\t\t\t | \n\t\t\t\n\t\t\t • Types of waste specifically NBDW such as plastic \n\t\t\t | \n\t\t\t\n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t Collection staff | \n\t\t\t\n\t\t\t Year 2-6 /Continuous \n\t\t\t | \n\t\t\t\n\t\t\t Offline , onlne for refresher bathces \n\t\t\t | \n\t\t\t\n\t\t\t 5657 \n\t\t\t | \n\t\t\t\n\t\t\t 113 \n\t\t\t | \n\t\t\t\n\t\t\t 30 \n\t\t\t | \n\t\t\t\n\t\t\t 2288 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 2336 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
\n\n
\n\n
\n\n
PART II
\n\n\n\n
Section 8. Conditions of Contract and Contract Forms
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
Lump-Sum Form of Contract
\n\n\n\n
\n\n
STANDARD FORM OF CONTRACT
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Consultant’s Services
\n\nLump-Sum
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
TABLE OF CONTENTS
\n\n\n\n
I. Form of Contract 135
\n\nII. General Conditions of Contract 139
\n\nA. General Provisions. 139
\n\n1. Definitions. 139
\n\n2. Relationship between the Parties. 140
\n\n3. Law Governing Contract 141
\n\n4. Language. 141
\n\n5. Headings. 141
\n\n6. Communications. 141
\n\n7. Location. 141
\n\n8. Authority of Member in Charge. 141
\n\n9. Authorized Representatives. 141
\n\n10. Fraud and Corruption. 141
\n\nB. Commencement, Completion, Modification and Termination of Contract 142
\n\n11. Effectiveness of Contract 142
\n\n12. Termination of Contract for Failure to Become Effective. 142
\n\n13. Commencement of Services. 142
\n\n14. Expiration of Contract 142
\n\n15. Entire Agreement 142
\n\n16. Modifications or Variations. 142
\n\n17. Force Majeure. 143
\n\n18. Suspension. 144
\n\n19. Termination. 144
\n\nC. Obligations of the Consultant 146
\n\n20. General 146
\n\n21. Conflict of Interest 147
\n\n22. Confidentiality. 148
\n\n23. Liability of the Consultant 149
\n\n24. Insurance to be taken out by the Consultant 149
\n\n25. Accounting, Inspection and Auditing. 149
\n\n26. Reporting Obligations. 149
\n\n27. Proprietary Rights of the Client in Reports and Records. 150
\n\n28. Equipment, Vehicles and Materials. 150
\n\n29. Code of Conduct 150
\n\n30. Forced Labor 150
\n\n31. Child Labor 151
\n\n32. Non-Discrimination and Equal Opportunity. 152
\n\n33. Training of Experts. 152
\n\nD. Consultant’s Experts and Sub-Consultants. 152
\n\n34. Description of Key Experts. 152
\n\n35. Replacement of Key Experts. 152
\n\n36. Removal of Experts or Sub-consultants. 153
\n\nE. Obligations of the Client 153
\n\n37. Assistance and Exemptions. 153
\n\n38. Access to Project Site. 154
\n\n39. Change in the Applicable Law Related to Taxes and Duties. 155
\n\n40. Services, Facilities and Property of the Client 155
\n\n41. Counterpart Personnel 155
\n\n42. Payment Obligation. 155
\n\nF. Payments to the Consultant 155
\n\n43. Contract Price. 155
\n\n44. Taxes and Duties. 156
\n\n45. Currency of Payment 156
\n\n46. Mode of Billing and Payment 156
\n\n47. Interest on Delayed Payments. 157
\n\nG. Fairness and Good Faith. 157
\n\n48. Good Faith. 157
\n\nH. Settlement of Disputes. 157
\n\n49. Amicable Settlement 157
\n\n50. Dispute Resolution. 157
\n\nIII. Special Conditions of Contract 161
\n\nIV. Appendices. 171
\n\nAppendix A – Terms of Reference. 171
\n\nAppendix B - Key Experts. 171
\n\nAppendix C – Breakdown of Contract Price. 171
\n\nAppendix D - Form of Advance Payments Guarantee. 174
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Contract for Consultant’s Services
\n\n\n\n
Lump-Sum
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
Project Name ___________________________
\n\n\n\n
[Loan/Credit/Grant] No.____________________
\n\n\n\n
Contract No. ____________________________
\n\n\n\n
Assignment Title: _____________________________
\n\n\n\n
between
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
[Name of the Client]
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
and
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
[Name of the Consultant]
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
Dated:
\n\n\n\n
Lump-Sum
\n\n\n\n
(Text in brackets [ ] is optional; all notes should be deleted in the final text)
\n\n\n\n
\n\n
This CONTRACT (hereinafter called the “Contract”) is made the [number] day of the month of [month], [year], between, on the one hand, [name of Client or Recipient] (hereinafter called the “Client”) and, on the other hand, [name of Consultant] (hereinafter called the “Consultant”).
\n\n\n\n
[If the Consultant consist of more than one entity, the above should be partially amended to read as follows: “…(hereinafter called the “Client”) and, on the other hand, a Joint Venture (name of the JV) consisting of the following entities, each member of which will be jointly and severally liable to the Client for all the Consultant’s obligations under this Contract, namely, [name of member] and [name of member] (hereinafter called the “Consultant”).]
\n\n\n\n
WHEREAS
\n\n\n\n
(a) the Client has requested the Consultant to provide certain consulting services as defined in this Contract (hereinafter called the “Services”);
\n\n\n\n
(b) the Consultant, having represented to the Client that it has the required professional skills, expertise and technical resources, has agreed to provide the Services on the terms and conditions set forth in this Contract;
\n\n\n\n
(c) the Client has received [or has applied for] a loan [or credit or grant] from the [insert as relevant, International Bank for Reconstruction and Development (IBRD) or International Development Association (IDA)]: toward the cost of the Services and intends to apply a portion of the proceeds of this [loan/credit/grant] to eligible payments under this Contract, it being understood that (i) payments by the Bank will be made only at the request of the Client and upon approval by the Bank; (ii) such payments will be subject, in all respects, to the terms and conditions of the [loan/financing/grant] agreement, including prohibitions of withdrawal from the [loan/credit/grant] account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of the Bank, is prohibited by the decision of the United Nations Security council taken under Chapter VII of the Charter of the United Nations; and (iii) no party other than the Client shall derive any rights from the [loan/financing/grant] agreement or have any claim to the [loan/credit/grant] proceeds;
\n\n\n\n
NOW THEREFORE the parties hereto hereby agree as follows:
\n\n\n\n
1. The following documents attached hereto shall be deemed to form an integral part of this Contract:
\n\n\n\n
(a) The General Conditions of Contract (including Attachment 1 “Fraud and Corruption”);
\n\n(b) The Special Conditions of Contract;
\n\n(c) Appendices:
\n\n\n\n
Appendix A: Terms of Reference
\n\nAppendix B: Key Experts
\n\nAppendix C: Breakdown of Contract Price
\n\nAppendix D: Form of Advance Payments Guarantee
\n\n\n\n
In the event of any inconsistency between the documents, the following order of precedence shall prevail: the Special Conditions of Contract; the General Conditions of Contract, including Attachment 1; Appendix A; Appendix B; Appendix C; Appendix D, and Appendix E. Any reference to this Contract shall include, where the context permits, a reference to its Appendices.
\n\n\n\n
2. The mutual rights and obligations of the Client and the Consultant shall be as set forth in the Contract, in particular:
\n\n\n\n
(a) the Consultant shall carry out the Services in accordance with the provisions of the Contract; and
\n\n(b) the Client shall make payments to the Consultant in accordance with the provisions of the Contract.
\n\n\n\n
\n\n
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as of the day and year first above written.
\n\n\n\n
For and on behalf of [Name of Client]
\n\n\n\n
\n\n
[Authorized Representative of the Client – name, title and signature]
\n\n\n\n
For and on behalf of [Name of Consultant or Name of a Joint Venture]
\n\n\n\n
\n\n
[Authorized Representative of the Consultant – name and signature]
\n\n\n\n
[For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached.
\n\n\n\n
For and on behalf of each of the members of the Consultant [insert the Name of the Joint Venture]
\n\n\n\n
[Name of the lead member]
\n\n\n\n
\n\n
[Authorized Representative on behalf of a Joint Venture]
\n\n\n\n
[add signature blocks for each member if all are signing]
\n\n\n\n
\n\n
\n\n
A. General Provisions
\n\n\n\t\t\t
\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t a. Commissions and Fees \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
B. Commencement, Completion, Modification and Termination of Contract
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t |
| \n\t\t\t a. Definition \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t b. No Breach of Contract \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t c. Measures to be Taken \n\t\t\t | \n\t\t\t\n\t\t\t
(a) demobilize, in which case the Consultant shall be reimbursed for additional costs they reasonably and necessarily incurred, and, if required by the Client, in reactivating the Services; or \n\n\t\t\t(b) continue with the Services to the extent reasonably possible, in which case the Consultant shall continue to be paid under the terms of this Contract and be reimbursed for additional costs reasonably and necessarily incurred. \n\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t a. By the Client \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.1. The Client may terminate this Contract in case of the occurrence of any of the events specified in paragraphs (a) through (f) of this Clause. In such an occurrence the Client shall give at least thirty (30) calendar days’ written notice of termination to the Consultant in case of the events referred to in (a) through (d); at least sixty (60) calendar days’ written notice in case of the event referred to in (e); and at least five (5) calendar days’ written notice in case of the event referred to in (f): \n\n\t\t\t
19.1.2. Furthermore, if the Client determines that the Consultant has engaged in Fraud and Corruption in competing for or in executing the Contract, then the Client may, after giving fourteen (14) calendar days written notice to the Consultant, terminate the Consultant's employment under the Contract. \n\t\t\t | \n\t\t
| \n\t\t\t b. By the Consultant \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.3. The Consultant may terminate this Contract, by not less than thirty (30) calendar days’ written notice to the Client, in case of the occurrence of any of the events specified in paragraphs (a) through (d) of this Clause. \n\n\t\t\t
| \n\t\t
| \n\t\t\t c. Cessation of Rights and Obligations \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.4. Upon termination of this Contract pursuant to Clauses GCC 12 or GCC 19 hereof, or upon expiration of this Contract pursuant to Clause GCC 14, all rights and obligations of the Parties hereunder shall cease, except (i) such rights and obligations as may have accrued on the date of termination or expiration, (ii) the obligation of confidentiality set forth in Clause GCC 22, (iii) the Consultant’s obligation to permit inspection, copying and auditing of their accounts and records set forth in Clause GCC 25 and to cooperate and assist in any inspection or investigation, and (iv) any right which a Party may have under the Applicable Law. \n\t\t\t | \n\t\t
| \n\t\t\t d. Cessation of Services \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.5. Upon termination of this Contract by notice of either Party to the other pursuant to Clauses GCC 19a or GCC 19b, the Consultant shall, immediately upon dispatch or receipt of such notice, take all necessary steps to bring the Services to a close in a prompt and orderly manner and shall make every reasonable effort to keep expenditures for this purpose to a minimum. With respect to documents prepared by the Consultant and equipment and materials furnished by the Client, the Consultant shall proceed as provided, respectively, by Clauses GCC 27 or GCC 28. \n\t\t\t | \n\t\t
| \n\t\t\t e. Payment upon Termination \n\t\t\t | \n\t\t\t\n\t\t\t 19.1.6. Upon termination of this Contract, the Client shall make the following payments to the Consultant: \n\n\t\t\t
| \n\t\t
C. Obligations of the Consultant
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t a. Standard of Performance \n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t b. Law Applicable to Services \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
| \n\t\t\t a. Consultant Not to Benefit from Commissions, Discounts, etc. \n\t\t\t | \n\t\t\t\n\t\t\t 21.1.1 The payment of the Consultant pursuant to GCC F (Clauses GCC 43 through 47) shall constitute the Consultant’s only payment in connection with this Contract and, subject to Clause GCC 21.1.3, the Consultant shall not accept for its own benefit any trade commission, discount or similar payment in connection with activities pursuant to this Contract or in the discharge of its obligations hereunder, and the Consultant shall use its best efforts to ensure that any Sub-consultants, as well as the Experts and agents of either of them, similarly shall not receive any such additional payment. \n\n\t\t\t21.1.2 Furthermore, if the Consultant, as part of the Services, has the responsibility of advising the Client on the procurement of goods, works or services, the Consultant shall comply with the Bank’s Applicable Regulations, and shall at all times exercise such responsibility in the best interest of the Client. Any discounts or commissions obtained by the Consultant in the exercise of such procurement responsibility shall be for the account of the Client. \n\t\t\t | \n\t\t
| \n\t\t\t b. Consultant and Affiliates Not to Engage in Certain Activities \n\t\t\t | \n\t\t\t\n\t\t\t 21.1.3 The Consultant agrees that, during the term of this Contract and after its termination, the Consultant and any entity affiliated with the Consultant, as well as any Sub-consultants and any entity affiliated with such Sub-consultants, shall be disqualified from providing goods, works or non-consulting services resulting from or directly related to the Consultant’s Services for the preparation or implementation of the project. \n\t\t\t | \n\t\t
| \n\t\t\t c. Prohibition of Conflicting Activities \n\t\t\t | \n\t\t\t\n\t\t\t 21.1.4 The Consultant shall not engage, and shall cause its Experts as well as its Sub-consultants not to engage, either directly or indirectly, in any business or professional activities that would conflict with the activities assigned to them under this Contract. \n\t\t\t | \n\t\t
| \n\t\t\t d. Strict Duty to Disclose Conflicting Activities \n\t\t\t | \n\t\t\t\n\t\t\t 21.1.5 The Consultant has an obligation and shall ensure that its Experts and Sub-consultants shall have an obligation to disclose any situation of actual or potential conflict that impacts their capacity to serve the best interest of their Client, or that may reasonably be perceived as having this effect. Failure to disclose said situations may lead to the disqualification of the Consultant or the termination of its Contract. \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t Not used \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
No persons shall be employed or engaged who have been subject to trafficking. Trafficking in persons is defined as the recruitment, transportation, transfer, harboring or receipt of persons by means of the threat or use of force or other forms of coercion, abduction, fraud, deception, abuse of power, or of a position of vulnerability, or of the giving or receiving of payments or benefits to achieve the consent of a person having control over another person, for the purposes of exploitation. \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
The Consultant, including its Subconsultants, shall not employ or engage a child between the minimum age and the age of 18 in a manner that is likely to be hazardous, or to interfere with, the child’s education, or to be harmful to the child’s health or physical, mental, spiritual, moral, or social development. \n\n\t\t\tThe Consultant, including its Subconsultants, shall only employ or engage children between the minimum age and the age of 18 after an appropriate risk assessment has been conducted by the Consultant with the Client’s consent. The Consultant shall be subject to regular monitoring by the Client that includes monitoring of health, working conditions and hours of work. \n\n\t\t\tWork considered hazardous for children is work that, by its nature or the circumstances in which it is carried out, is likely to jeopardize the health, safety, or morals of children. Such work activities prohibited for children include work: \n\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
Special measures of protection or assistance to remedy past discrimination or selection for a particular job based on the inherent requirements of the job shall not be deemed discrimination. The Consultant shall provide protection and assistance as necessary to ensure non-discrimination and equal opportunity, including for specific groups such as women, people with disabilities, migrant workers and children (of working age in accordance with Clause GCC 31). \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
The Consultant shall provide training on SEA and SH, including its prevention, to any of its Experts who has a role to supervise other Experts. \n\t\t\t | \n\t\t
D. Consultant’s Experts and Sub-Consultants
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
\n\n\t\t\t
the Consultant shall, at the Client’s written request, provide a replacement. \n\n\t\t\t
| \n\t\t
E. Obligations of the Client
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t|
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t|
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t|
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t|
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
F. Payments to the Consultant
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
46.2.1 Advance payment: Unless otherwise indicated in the SCC, an advance payment shall be made against an advance payment bank guarantee acceptable to the Client in an amount (or amounts) and in a currency (or currencies) specified in the SCC. Such guarantee (i) is to remain effective until the advance payment has been fully set off, and (ii) is to be in the form set forth in Appendix D, or in such other form as the Client shall have approved in writing. The advance payments will be set off by the Client in equal portions against the lump-sum installments specified in the SCC until said advance payments have been fully set off. \n\n\t\t\t46.2.2 The Lump-Sum Installment Payments. The Client shall pay the Consultant within sixty (60) days after the receipt by the Client of the deliverable(s) and the cover invoice for the related lump-sum installment payment. The payment can be withheld if the Client does not approve the submitted deliverable(s) as satisfactory in which case the Client shall provide comments to the Consultant within the same sixty (60) days period. The Consultant shall thereupon promptly make any necessary corrections, and thereafter the foregoing process shall be repeated. \n\n\t\t\t46.2.3 The Final Payment. The final payment under this Clause shall be made only after the final report have been submitted by the Consultant and approved as satisfactory by the Client. The Services shall then be deemed completed and finally accepted by the Client. The last lump-sum installment shall be deemed approved for payment by the Client within ninety (90) calendar days after receipt of the final report by the Client unless the Client, within such ninety (90) calendar day period, gives written notice to the Consultant specifying in detail deficiencies in the Services, the final report. The Consultant shall thereupon promptly make any necessary corrections, and thereafter the foregoing process shall be repeated. \n\n\t\t\t46.2.4 All payments under this Contract shall be made to the accounts of the Consultant specified in the SCC. \n\n\t\t\t46.2.5 With the exception of the final payment under 46.2.3 above, payments do not constitute acceptance of the whole Services nor relieve the Consultant of any obligations hereunder. \n\t\t\t | \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
G. Fairness and Good Faith
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
H. Settlement of Disputes
\n\n\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\t\t\t
| \n\t\t\t\n\t\t\t
| \n\t\t
\n\n
II. General Conditions
\n\nAttachment 1
\n\nFraud and Corruption
\n\n(Text in this Attachment shall not be modified)
\n\n\n\n
\n\n
\n\n
[Notes in brackets are for guidance purposes only and should be deleted in the final text of the signed contract]
\n\n\n\n
| \n\t\t\t Number of GC Clause \n\t\t\t | \n\t\t\t\n\t\t\t Amendments of, and Supplements to, Clauses in the General Conditions of Contract \n\t\t\t | \n\t\t
| \n\t\t\t 1.1(a) \n\t\t\t | \n\t\t\t\n\t\t\t The Contract shall be construed in accordance with the law of India \n\t\t\t | \n\t\t
| \n\t\t\t 4.1 \n\t\t\t | \n\t\t\t\n\t\t\t The language is: English. \n\t\t\t | \n\t\t
| \n\t\t\t 6.1 and 6.2 \n\t\t\t | \n\t\t\t\n\t\t\t The addresses are [fill in at negotiations with the selected firm]: \n\n\t\t\t\n\n\t\t\t Client : \n\n\t\t\t\n\n\t\t\t Attention : \n\n\t\t\tFacsimile : \n\n\t\t\tE-mail (where permitted): \n\n\t\t\t\n\n\t\t\t Consultant : \n\n\t\t\t\n\n\t\t\t Attention : \n\n\t\t\tFacsimile : \n\n\t\t\tE-mail (where permitted) : \n\t\t\t | \n\t\t
| \n\t\t\t 8.1 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t [Note: If the Consultant consists only of one entity, state “N/A”; \n\n\t\t\tOR \n\n\t\t\tIf the Consultant is a Joint Venture consisting of more than one entity, the name of the JV member whose address is specified in Clause SCC 6.1 should be inserted here.] \n\n\t\t\tThe Lead Member on behalf of the JV is ___________ ______________________________ [insert name of the member] \n\t\t\t | \n\t\t
| \n\t\t\t 9.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Authorized Representatives are: \n\n\t\t\t\n\n\t\t\t For the Client: [name, title] \n\n\t\t\t\n\n\t\t\t For the Consultant: [name, title] \n\t\t\t | \n\t\t
| \n\t\t\t 11.1 \n\t\t\t | \n\t\t\t\n\t\t\t The effectiveness conditions are the following: Signing of Contract by both the parties, after due approvals. \n\n\t\t\t\n\n\t\t\t [modify, if required e,g. to include effectiveness of the Bank [loan/credit/grant]; receipt by the Consultant of an advance payment, and by the Client of an advance payment guarantee (see Clause SCC 50.1(a)); etc.] \n\t\t\t | \n\t\t
| \n\t\t\t 12.1 \n\t\t\t | \n\t\t\t\n\t\t\t Termination of Contract for Failure to Become Effective: \n\n\t\t\t\n\n\t\t\t The time period shall be 30 days. [modify, if necessary]. \n\t\t\t | \n\t\t
| \n\t\t\t 13.1 \n\t\t\t | \n\t\t\t\n\t\t\t Commencement of Services: \n\n\t\t\t\n\n\t\t\t The number of days shall be 10 days. [modify, if necessary] \n\n\t\t\t\n\n\t\t\t Confirmation of Key Experts’ availability to start the Assignment shall be submitted to the Client in writing as a written statement signed by each Key Expert. \n\t\t\t | \n\t\t
| \n\t\t\t 14.1 \n\t\t\t | \n\t\t\t\n\t\t\t Expiration of Contract: The time period shall be 48 Months \n\t\t\t | \n\t\t
| \n\t\t\t 21 b. \n\t\t\t | \n\t\t\t\n\t\t\t The Client reserves the right to determine on a case-by-case basis whether the Consultant should be disqualified from providing goods, works or non-consulting services due to a conflict of a nature described in Clause GCC 21.1.3 \n\n\t\t\t\n\n\t\t\t Yes \n\t\t\t | \n\t\t
\n\n
\n\n
| \n\t\t\t 23.1 \n\t\t\t | \n\t\t\t\n\t\t\t No additional provisions. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 24.1 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t The insurance coverage against the risks shall be as follows: \n\n\t\t\t\n\n\t\t\t (a) Professional liability insurance, with a minimum coverage of ______________________ [insert amount and currency which should be not less than the total ceiling amount of the Contract]; \n\n\t\t\t\n\n\t\t\t (b) Third Party motor vehicle liability insurance in respect of motor vehicles operated in the Client’s country by the Consultant or its Experts or Sub-consultants, with a minimum coverage as per the latest Amended Motor Vehicles Act, India; \n\n\t\t\t\n\n\t\t\t (c) Third Party liability insurance, with a minimum coverage of [insert amount and currency or state “in accordance with the applicable law in India”]; \n\n\t\t\t\n\n\t\t\t (d) employer’s liability and workers’ compensation insurance in respect of the experts and Sub-consultants in accordance with the relevant provisions of the applicable law in the Client’s country, as well as, with respect to such Experts, any such life, health, accident, travel or other insurance as may be appropriate; and \n\n\t\t\t\n\n\t\t\t (e) insurance against loss of or damage to (i) equipment purchased in whole or in part with funds provided under this Contract, (ii) the Consultant’s property used in the performance of the Services, and (iii) any documents prepared by the Consultant in the performance of the Services. \n\n\t\t\t\n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 27.1 \n\t\t\t | \n\t\t\t\n\t\t\t None \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 27.2 \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t The Consultant shall not use any documents and software or project related information for purposes unrelated to this Contract without the prior written approval of the Client. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 37.1 \n\n\t\t\t(a) through (f) \n\t\t\t | \n\t\t\t\n\t\t\t [List here any changes or additions to Clause GCC 37.1. If there are no such changes or additions, delete this Clause SCC 37.1.] \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 37.1(g) \n\t\t\t | \n\t\t\t\n\t\t\t [List here any other assistance to be provided by the Client. If there is no such other assistance, delete this Clause SCC 37.1(g).] \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 43.1 \n\t\t\t | \n\t\t\t\n\t\t\t The Contract price is: Rs. ___________________ [insert amount] [indicate: inclusive or exclusive] of local indirect taxes. \n\n\t\t\t\n\n\t\t\t Any indirect local taxes chargeable in respect of this Contract for the Services provided by the Consultant shall be paid by the Consultant. The Client shall only reimburse Goods & Services Tax (GST) payable on the contract value by the consultants, as per Applicable Law in India subject to the Client, performing such duties in regard to the deduction of taxes as may be lawfully imposed. However, Consultant shall have to produce to the Client, all relevant documents establishing the proof of payment/ filing of return to the tax authority etc. The consultant shall register itself for GST with appropriate authority in India & shall provide the Registration Number to the Client. \n\n\t\t\t\n\n\t\t\t The amount of such taxes is ____________________ [insert the amount as finalized at the Contract’s negotiations on the basis of the estimates provided by the Consultant in Form FIN-2 of the Consultant’s Financial Proposal.] \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 44.1 and 44.2 \n\t\t\t | \n\t\t\t\n\t\t\t The consultants, sub-consultants and the Personnel shall pay the taxes, taxes, duties, fees, levies and other impositions levied under the existing, amended or enacted laws during life of this contract and the client shall perform such duties in this regard to the deduction of such taxes as may be lawfully imposed. \n\n\t\t\tThe Client shall only reimburse the Goods and Services Tax (GST) payable on the contract value by the consultants, as per Applicable Law in India, subject to the Client, performing such duties in regard to the deduction of taxes as may be lawfully imposed. However, Consultant shall have to produce to the Client, all relevant documents establishing the proof of payment/ filing of return to the tax authority etc. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 46.2 \n\t\t\t | \n\t\t\t\n\t\t\t
\n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 46.2.1 \n\t\t\t | \n\t\t\t\n\t\t\t Not Applicable \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 46.2.4 \n\t\t\t | \n\t\t\t\n\t\t\t The account is: \n\n\t\t\t\n\n\t\t\t [insert account] for Rs. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 47.1 \n\t\t\t | \n\t\t\t\n\t\t\t The interest rate is: For local currency: 3% for INR part \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t 50.1 \n\t\t\t | \n\t\t\t\n\t\t\t Disputes shall be settled by arbitration in accordance with the following provisions: \n\n\t\t\t1. Selection of Arbitrators. Each dispute submitted by a Party to arbitration shall be heard by a sole arbitrator or an arbitration panel composed of three (3) arbitrators, in accordance with the following provisions: \n\n\t\t\t\n\n\t\t\t (a) Where the Parties agree that the dispute concerns a technical matter, they may agree to appoint a sole arbitrator or, failing agreement on the identity of such sole arbitrator within thirty (30) days after receipt by the other Party of the proposal of a name for such an appointment by the Party who initiated the proceedings, either Party may apply to [name an appropriate professional body, e.g., Indian Council of Arbitration/ President of the Institution of Engineers (India)/ The International Centre for Alternative Disputes Resolution (India)*] for a list of not fewer than five (5) nominees and, on receipt of such list, the Parties shall alternately strike names therefrom, and the last remaining nominee on the list shall be the sole arbitrator for the matter in dispute. If the last remaining nominee has not been determined in this manner within sixty (60) days of the date of the list, [insert the name of the same professional body as above] shall appoint, upon the request of either Party and from such list or otherwise, a sole arbitrator for the matter in dispute. \n\n\t\t\t\n\n\t\t\t (b) Where the Parties do not agree that the dispute concerns a technical matter, the Client and the Consultant shall each appoint one (1) arbitrator, and these two arbitrators shall jointly appoint a third arbitrator, who shall chair the arbitration panel. If the arbitrators named by the Parties do not succeed in appointing a third arbitrator within thirty (30) days after the latter of the two (2) arbitrators named by the Parties has been appointed, the third arbitrator shall, at the request of either Party, be appointed by [name an appropriate appointing authority, e.g., Indian Council of Arbitration/ President of the Institution of Engineers (India)/ The International Centre for Alternative Disputes Resolution (India)*]. \n\n\t\t\t\n\n\t\t\t (c) If, in a dispute subject to paragraph (b) above, one Party fails to appoint its arbitrator within thirty (30) days after the other Party has appointed its arbitrator, the Party which has named an arbitrator may apply to the [name the same appointing authority as in said paragraph (b)] to appoint a sole arbitrator for the matter in dispute, and the arbitrator appointed pursuant to such application shall be the sole arbitrator for that dispute. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t | \n\t\t\t 2. Rules of Procedure. Arbitration proceedings shall be conducted in accordance with the procedure of the Arbitration & Conciliation Act 1996, of India. \n\n\t\t\t\n\n\t\t\t 3. Substitute Arbitrators. If for any reason an arbitrator is unable to perform his/her function, a substitute shall be appointed in the same manner as the original arbitrator. \n\n\t\t\t\n\n\t\t\t 4. Nationality and Qualifications of Arbitrators. The sole arbitrator or the third arbitrator appointed pursuant to paragraphs 1(a) through 1(c) above shall be a recognized legal or technical expert with extensive experience in relation to the matter in dispute. \n\t\t\t | \n\t\t||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| \n\t\t\t | \n\t\t\t 5. Miscellaneous. In any arbitration proceeding hereunder: \n\n\t\t\t\n\n\t\t\t (a) proceedings shall, unless otherwise agreed by the Parties, be held in the city where the contract is signed; \n\n\t\t\t(b) the English language shall be the official language for all purposes; \n\n\t\t\t
\n\n\t\t\t * Choose one alternative. Insert Chairman of the Executive Committee of the Indian Roads Congress (for highway project) or any other appropriate institution (for other types of consultancies). \n\n\t\t\tAlternatively \n\n\t\t\t[Apart from the adhoc arbitration services obtained through mutually agreed Arbitrator(s) as above, Institutional arbitration services are also available in India. Institutional arbitration (and mediation) dispute resolution mechanisms can be gainfully used, preferably for relatively larger contracts. Following clause may be included, if it is decided to use Institutional Services for arbitration for resolution of disputes, and in such a case other clauses related to Arbitration/ Arbitrator would be deleted. In the sample clause below, substitute the reference to ‘Rules of Domestic Commercial Arbitration of the Indian Council of Arbitration’ by the specific institution that is sought to be engaged e.g. The International Centre for Alternative Dispute Resolution (ICADR), The Indian Institute of Arbitration and Mediation (IIAM), Indian Chamber’s Council of Arbitration, Delhi International Arbitration Centre (DAC), Construction Industry Arbitration Council (CIAC), Council For National and International Commercial Arbitration, London Court of International Arbitration (India Centre) or the like.] \n\n\t\t\t"Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by arbitration in accordance with the Rules of Domestic Commercial Arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be binding on the parties. \n\n\t\t\t\n\n\t\t\t The arbitral tribunal shall consist of 3 Arbitrators, arbitration proceedings shall be held at__________, India and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English”. [ICA rules provide for arbitration tribunal of 3 arbitrators if the value of claim is over Rs 10 Million unless the parties have agreed otherwise for a sole arbitrator]. \n\n\t\t\t\n\t\t\t | \n\t\t
\n\n
\n\n
Appendix A – Terms of Reference
\n\n\n\n
[This Appendix shall include the final Terms of Reference (TORs) worked out by the Client and the Consultant during the negotiations; dates for completion of various tasks; location of performance for different tasks; detailed reporting requirements and list of deliverables against which the payments to the Consultant will be made; Client’s input, including counterpart personnel assigned by the Client to work on the Consultant’s team; specific tasks or actions that require prior approval by the Client.
\n\n\n\n
Insert the text based on the Section 7 (Terms of Reference) of the ITC in the RFP and modified based on the Forms TECH-1 through TECH-5 of the Consultant’s Proposal. Highlight the changes to Section 7 of the RFP]
\n\n\n\n
………………………………………………………………………………………………
\n\n\n\n
\n\n
Appendix B - Key Experts
\n\n\n\n
[Insert a table based on Form TECH-6 of the Consultant’s Technical Proposal and finalized at the Contract’s negotiations. Attach the CVs (updated and signed by the respective Key Experts) demonstrating the qualifications of Key Experts.]
\n\n\n\n
\n\n
……………………………………………………………………………………………………
\n\n\n\n
\n\n
Appendix C – Breakdown of Contract Price
\n\n\n\n
[Insert the table with the unit rates to arrive at the breakdown of the lump-sum price. The table shall be based on [Form FIN-3 and FIN-4] of the Consultant’s Proposal and reflect any changes agreed at the Contract negotiations, if any. The footnote shall list such changes made to [Form FIN-3 and FIN-4] at the negotiations or state that none has been made.]
\n\n\n\n
When the Consultant has been selected under Quality-Based Selection method, also add the following:
\n\n\n\n
“The agreed remuneration rates shall be stated in the attached Model Form I. This form shall be prepared on the basis of Appendix A to Form FIN-3 of the RFP “Consultants’ Representations regarding Costs and Charges” submitted by the Consultant to the Client prior to the Contract’s negotiations.
\n\n\n\n
Should these representations be found by the Client (either through inspections or audits pursuant to Clause GCC 25.2 or through other means) to be materially incomplete or inaccurate, the Client shall be entitled to introduce appropriate modifications in the remuneration rates affected by such materially incomplete or inaccurate representations. Any such modification shall have retroactive effect and, in case remuneration has already been paid by the Client before any such modification, (i) the Client shall be entitled to offset any excess payment against the next monthly payment to the Consultants, or (ii) if there are no further payments to be made by the Client to the Consultants, the Consultants shall reimburse to the Client any excess payment within thirty (30) days of receipt of a written claim of the Client. Any such claim by the Client for reimbursement must be made within twelve (12) calendar months after receipt by the Client of a final report and a final statement approved by the Client in accordance with Clause GCC 46.2.3 of this Contract.”]
\n\n\n\n
\n\n
Model Form I
\n\nBreakdown of Agreed Fixed Rates in Consultant’s Contract
\n\n\n\n
We hereby confirm that we have agreed to pay to the Experts listed, who will be involved in performing the Services, the basic fees and away from the home office allowances (if applicable) indicated below:
\n\n\n\n
(Expressed in Rs.)
\n\n\n\n
| \n\t\t\t Experts \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t|
| \n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t\t Basic Remuneration rate per Working Month/Day/Year \n\t\t\t | \n\t\t\t\n\t\t\t Social Charges1 \n\t\t\t | \n\t\t\t\n\t\t\t Overhead1 \n\t\t\t | \n\t\t\t\n\t\t\t Subtotal \n\t\t\t | \n\t\t\t\n\t\t\t Profit2 \n\t\t\t | \n\t\t\t\n\t\t\t Away from Home Office Allowance \n\t\t\t | \n\t\t\t\n\t\t\t Agreed Fixed Rate per Working Month/Day/Hour \n\t\t\t | \n\t\t\t\n\t\t\t Agreed Fixed Rate per Working Month/Day/Hour1 \n\t\t\t | \n\t\t
| \n\t\t\t Home Office \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t Work in the Client’s Country \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t|
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
1 Expressed as percentage of 1
\n\n2 Expressed as percentage of 4
\n\n\n\n
\n\n
\n\n
Signature Date
\n\n\n\n
Name and Title:
\n\n\n\n
\n\n
Appendix D - Form of Advance Payments Guarantee
\n\n[See Clause GCC 42.2.1 and SCC 46.2.1]
\n\n\n\n
{Guarantor letterhead or SWIFT identifier code}
\n\n\n\n
Bank Guarantee for Advance Payment
\n\n\n\n
Guarantor: ___________________ [insert commercial Bank’s Name, and Address of Issuing Branch or Office]
\n\nBeneficiary: _________________ [insert Name and Address of Client]
\n\nDate: ____________[insert date]____
\n\nADVANCE PAYMENT GUARANTEE No.: ___________[insert number]______
\n\nWe have been informed that ____________ [name of Consultant or a name of the Joint Venture, same as appears on the signed Contract] (hereinafter called "the Consultant") has entered into Contract No. _____________ [reference number of the contract] dated ___[insert date]_________ with the Beneficiary, for the provision of __________________ [brief description of Services] (hereinafter called "the Contract").
\n\nFurthermore, we understand that, according to the conditions of the Contract, an advance payment in the sum of ___________ [insert amount in figures] ( ) [amount in words] is to be made against an advance payment guarantee.
\n\nAt the request of the Consultant, we, as Guarantor, hereby irrevocably undertake to pay the Beneficiary any sum or sums not exceeding in total an amount of ___________ [amount in figures] ( ) [amount in words]1 upon receipt by us of the Beneficiary’s complying demand supported by the Beneficiary’s a written statement, whether in the demand itself or in a separate signed document accompanying or identifying the demand, stating that the Consultant is in breach of its obligation under the Contract because the Consultant:
\n\n
(a) has failed to repay the advance payment in accordance with the Contract conditions, specifying the amount which the Consultant has failed to repay;
\n\n(b) has used the advance payment for purposes other than toward providing the Services under the Contract.
\n\nIt is a condition for any claim and payment under this guarantee to be made that the advance payment referred to above must have been received by the Consultant on their account number ___________ at _________________ [name and address of bank].
\n\nThe maximum amount of this guarantee shall be progressively reduced by the amount of the advance payment repaid by the Consultant as indicated in certified statements or invoices marked as “paid” by the Client which shall be presented to us. This guarantee shall expire, at the latest, upon our receipt of the payment certificate or paid invoice indicating that the Consultant has made full repayment of the amount of the advance payment, or on the __ day of _[month]__________, [year]__,2 whichever is earlier. Consequently, any demand for payment under this guarantee must be received by us at this office on or before that date.
\n\n\n\n
This guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010 revision, ICC Publication No. 758.
\n\n\n\n
_____________________
\n\n[signature(s)]
\n\n\n\n
{Note: All italicized text is for indicative purposes only to assist in preparing this form and shall be deleted from the final product.}
\n\n\n\n
[1] [“loan agreement” term is used for IBRD loans; “financing agreement” is used for IDA credits; and “grant agreement” is used for Recipient-Executed Trust Funds administered by IBRD or IDA]
\n\n[2] For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract.
\n\n[3] A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
\n\n[4] Inspections in this context usually are investigative (i.e., forensic) in nature. They involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third party verification of information.
\n\n[5] For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract.
\n\n[6] A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
\n\n[7] Inspections in this context usually are investigative (i.e., forensic) in nature. They involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third party verification of information.
\n\n1 The Guarantor shall insert an amount representing the amount of the advance payment and denominated either in the currency(ies) of the advance payment as specified in the Contract, or in a freely convertible currency acceptable to the Client.
\n\n2 Insert the expected expiration date. In the event of an extension of the time for completion of the Contract, the Client would need to request an extension of this guarantee from the Guarantor. Such request must be in writing and must be made prior to the expiration date established in the guarantee. In preparing this guarantee, the Client might consider adding the following text to the form, at the end of the penultimate paragraph: “The Guarantor agrees to a one-time extension of this guarantee for a period not to exceed [six months][one year], in response to the Client’s written request for such extension, such request to be presented to the Guarantor before the expiry of the guarantee.”
"},{"id":"OP00218977","notice_type":"Request for Expression of Interest","noticedate":"16-Mar-2023","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2023-04-03T00:00:00Z","submission_deadline_time":"16:00","project_ctry_name":"India","project_id":"P168633","project_name":"Kerala Solid Waste Management Project","bid_reference_no":"IN-SUCM -344056-CS-QCBS","bid_description":"Communication Agency to drive the Mass Media Campaign and Digital Media Campaign for all IEC Initiatives","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Swaraj Bhavan\nNanthancodu, Kowdiar\nThiruvananthapuram 695 003","contact_ctry_name":"India","contact_email":"adeelaabdullaias@gmail.com","contact_name":"Adeela Abdulla IAS","contact_organization":"Suchitwa Mission (State PMU)","contact_phone_no":"8848678982","contact_web_url":"www.sanitation.kerala.gov.in","submission_date":"2023-03-16T00:00:00Z","notice_text":"Direct RFP for the Selection of Communications Consultants for KSWMP
RFP No.: IN-SUCM -344056-CS-QCBS
Consulting Services for:
Selection of Communications Consultants for KSWMP
Client: KERALA SOLID WASTE MANAGEMENT PROJECT (KSWMP)
LOCAL SELF GOVERNMENT DEPARTMENT, GOVERNMENT OF KERALA
Country: INDIA
Issued on: February 25, 2022
TABLE OF CONTENT
PART I 3
Section 1. Letter of Invitation 3
Section 2. Instructions to Consultants and Data Sheet 5
Section 3. Technical Proposal – Standard Forms 47
Section 4. Financial Proposal - Standard Forms 61
Section 5. Eligible Countries 71
Section 6. Fraud and Corruption 73
Section 7. Terms of Reference 75
PART II 95
Section 8. Conditions of Contract and Contract Forms 95
Letter of Invitation
Consulting Services
Name of Assignment: Selection of Communications Consultants for KSWMP
RFP Reference No.: IN-SUCM -344056-CS-QCBS
Loan No./Credit No./ Grant No.: IBRD-P4960
Location and Date: Thiruvananthapuram, Kerala, India
Date 25 February 2023
Dear Mr. /Ms.:
The Government of Kerala through Government of India (hereinafter called “Borrower”) has received financing from the International Bank for Reconstruction and Development (IBRD) (the “Bank”) in the form of a “loan” (hereinafter called “loan” toward the cost of the KERALA SOLID WASTE MANAGEMENT PROJECT (KSWMP). The Kerala Solid Waste Management Project (KSWMP), Local Self Government Department, Government of Kerala, an implementing agency of the Client, intends to apply a portion of the proceeds of this loan to eligible payments under the contract for which this Request for Proposals is issued.
The Kerala Solid Waste Management Project (KSWMP)now invites online proposals to provide the following consulting services (hereinafter called “Services”): “Selection of Communications Consultants for KSWMP”. More details on the Services are provided in the Terms of Reference (Section 7).
A firm will be selected under Quality-cum-Cost Based Selection (QCBS) procedures and in a Full Technical Proposal (FTP) format as described in this RFP, in accordance with the Bank’s “Procurement Regulations for IPF Borrowers” Fourth Edition November 2020 (“Procurement Regulations”), which can be found at the following website: www.worldbank.org
The RFP includes the following documents:
Section 1 – Request for Proposals Letter
Section 2 - Instructions to Consultants and Data Sheet
Section 3 - Technical Proposal FTP - Standard Forms
Section 4 - Financial Proposal - Standard Forms
Section 5 – Eligible Countries
Section 6 – Fraud and Corruption
Section 7 - Terms of Reference
Section 8 - Standard Forms of Contract ([select: Time-Based or Lump-Sum])
Details on the proposal’s submission date, time and address are provided in ITC 17.7 and ITC 17.9.
Yours sincerely,
Dr. Adeela Abdulla IAS
Project Director
Address: 4th Floor, Trans Towers, Vazhuthacaud,
Thiruvananthapuram -695014, Kerala, India
Telephone: +91 471-2333011
E-Mail: tenderkswmp@gmail.com;
Website: www.kswmp.org;
TABLE OF CONTENT
A. General Provisions 7
1. Definitions 7
2. Introduction 9
3. Conflict of Interest 9
4. Unfair Competitive Advantage 11
5. Fraud and Corruption 11
6. Eligibility 11
B. Preparation of Proposals 12
7. General Considerations 13
8. Cost of Preparation of Proposal 13
9. Language 13
10. Documents Comprising the Proposal 13
11. Only One Proposal 13
12. Proposal Validity 14
13. Clarification and Amendment of RFP 15
14. Preparation of Proposals Specific Considerations 15
15. Technical Proposal Format and Content 16
16. Financial Proposal 16
C. Submission, Opening and Evaluation 17
17. Submission, Sealing, and Marking of Proposals 17
18. Confidentiality 18
19. Opening of Technical Proposals 19
20. Proposals Evaluation 19
21. Evaluation of Technical Proposals 19
22. Financial Proposals for QBS 20
23. Public Opening of Financial Proposals (for QCBS, FBS, and LCS methods) 20
24. Correction of Errors 21
25. Taxes 22
26. Combined Quality and Cost Evaluation 22
D. Negotiations and Award 23
27. Negotiations 23
28. Conclusion of Negotiations 24
29. Notification of Award 24
30. Signing of Contract 25
31. Procurement Related Complaint 25
E. Data Sheet 27
Instructions to Consultants
A. General Provisions
|
|
|
|
|
|
a. Conflicting Activities | (i) Conflict between consulting activities and procurement of goods, works or non-consulting services: a firm that has been engaged by the Client to provide goods, works, or non-consulting services for a project, or any of its Affiliates, shall be disqualified from providing consulting services resulting from or directly related to those goods, works, or non-consulting services. Conversely, a firm hired to provide consulting services for the preparation or implementation of a project, or any of its Affiliates, shall be disqualified from subsequently providing goods or works or non-consulting services resulting from or directly related to the consulting services for such preparation or implementation. |
b. Conflicting Assignments | (ii) Conflict among consulting assignments: a Consultant (including its Experts and Sub-consultants) or any of its Affiliates shall not be hired for any assignment that, by its nature, may be in conflict with another assignment of the Consultant for the same or for another Client. |
c. Conflicting Relationships | (iii) Relationship with the Client’s staff: a Consultant (including its Experts and Sub-consultants) that has a close business or family relationship with a professional staff of the Borrower (or of the Client, or of implementing agency, or of a recipient of a part of the Bank’s financing) who are directly or indirectly involved in any part of (i) the preparation of the Terms of Reference for the assignment, (ii) the selection process for the Contract, or (iii) the supervision of the Contract, may not be awarded a Contract, unless the conflict stemming from this relationship has been resolved in a manner acceptable to the Bank throughout the selection process and the execution of the Contract. |
|
|
|
|
|
|
a. Sanctions |
|
b. Prohibitions |
(a) as a matter of law or official regulations, the Borrower’s country prohibits commercial relations with that country, provided that the Bank is satisfied that such exclusion does not preclude effective competition for the provision of Services required; or (b) by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower’s Country prohibits any import of goods from that country or any payments to any country, person, or entity in that country. |
c. Restrictions for State-Owned Enterprises |
|
d. Restrictions for Public Employees |
(i) the services of the government official or civil servant are of a unique and exceptional nature, or their participation is critical to project implementation; and (ii) their hiring would not create a conflict of interest, including any conflict with employment or other laws, regulations, or policies of the Borrower. |
B. Preparation of Proposals | |
|
|
|
|
|
|
|
|
|
|
|
|
a. Extension of Proposal Validity |
|
b. Substitution of Key Experts at Validity Extension |
|
c. Sub-Contracting |
|
|
|
|
|
|
|
|
|
a. Price Adjustment |
|
b. Taxes |
|
c. Currency of Proposal |
|
d. Currency of Payment |
|
C. Submission, Opening and Evaluation | |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
a. Time-Based Contracts | 24.1.1 If a Time-Based contract form is included in the RFP, the Client’s evaluation committee will (a) correct any computational or arithmetical errors, and (b) adjust the prices if they fail to reflect all inputs included for the respective activities or items included in the Technical Proposal. In case of discrepancy between (i) a partial amount (sub-total) and the total amount, or (ii) between the amount derived by multiplication of unit price with quantity and the total price, or (iii) between words and figures, the former will prevail. In case of discrepancy between the Technical and Financial Proposals in indicating quantities of input, the Technical Proposal prevails and the Client’s evaluation committee shall correct the quantification indicated in the Financial Proposal so as to make it consistent with that indicated in the Technical Proposal, apply the relevant unit price included in the Financial Proposal to the corrected quantity, and correct the total Proposal cost. |
b. Lump-Sum Contracts | 24.1.2 If a Lump-Sum contract form is included in the RFP, the Consultant is deemed to have included all prices in the Financial Proposal, so neither arithmetical corrections nor price adjustments shall be made. The total price, net of taxes understood as per ITC 25, specified in the Financial Proposal (Form FIN-1) shall be considered as the offered price. Where there is a discrepancy between the amount in words and the amount figures, the amount in words shall prevail. |
|
|
| |
|
|
b. Fixed-Budget Selection (FBS) |
|
c. Least-Cost Selection |
|
D. Negotiations and Award | |
|
|
a. Availability of Key Experts |
|
b. Technical Negotiations |
|
c. Financial Negotiations |
|
|
|
|
Contract Award Notice Within ten (10) Business Days from the date of notification of award such request, the Client shall publish the Contract Award Notice which shall contain, at a minimum, the following information:
|
|
|
|
|
Section 2. Instructions to Consultants
E. Data Sheet
ITC Reference | A. General | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
1 (m) | Electronic –Procurement System The Client shall use the following electronic-procurement system to manage this Request for Proposal (RFP) process: https://etenders.kerala.gov.in; The electronic-procurement system shall be used to manage the following part of the RFP process: Issuing RFP and Corrigenda, if any; submissions of Proposals, opening of Proposals, publication of Evaluation outcome | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
2.1 | Name of the Client: Kerala Solid Waste Management Project (KSWMP) Method of selection: Quality-cum-Cost Based Selection (QCBS) as per the Procurement Regulations for IPF Borrowers Fourth Edition November 2020 (available on www.worldbank.org) | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
2.2 | Financial Proposal to be submitted together with Technical Proposal: Yes. The name of the assignment is: Selection of Communications Consultants for KSWMP | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
2.3 | A pre-proposal conference will be held: Yes Date & Mode of pre-proposal conference: March 06, 2023; Online Time: 03.00 PM Telephone: +91 471 2333 011 E-mail: tenderkswmp@gmail.com; Link for online pre-proposal conference will be shared by the Client on receipt of e-mail requests from interested Firms; Contact person / Conference coordinator: Thejus Thomas, IEC Expert | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
2.4 | The Client will provide the following inputs, project data, reports, etc. to facilitate the preparation of the Proposals: The inputs that will be provided by the Client are all prior reports and deliverables of earlier communication consultant. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
4.1 | Not Applicable. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
6.3.1 | A list of debarred firms and individuals is available at the Bank’s external website: www.worldbank.org/debarr | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
B. Preparation of Proposals | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
9.1 | This RFP has been issued in the English language. Proposals shall be submitted in English language. All correspondence exchange shall be in English language. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
10.1 | The Proposal shall comprise the following. The Technical and Financial Proposals shall be submitted online in the e-procurement system in separate folders: For FULL TECHNICAL PROPOSAL (FTP): The Technical Proposal comprising:
AND The Financial Proposal comprising: (1) FIN-1 (2) FIN-2 (3) FIN-3 (4) FIN-4 (5) FIN-5 (5) Statement of Undertaking (if required under Data Sheet 10.2 below) | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
10.2 | Statement of Undertaking is required: Yes. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
11.1 | Participation of Sub-consultants, Key Experts and Non-Key Experts in more than one Proposal is permissible: Yes. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
12.1 | Proposals shall be valid for 120 days’ calendar days | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
12.4 | Replace second sentence of ITC 12.4 with the following: “However, should the need arise, any request for extension of validity will be hosted on e-procurement portal and an e-mail will be sent to each Consultant. The Consultants may send their response if any on the e-procurement portal and through e-mail at the e-mail id given in Data Sheet 2.3. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
13 | Replace ITC 13 with the following: “13.1. The e-procurement system specified in ITC 1(m) provides for online clarifications. A Consultant may request an online clarification of any part of the RFP during the period indicated in the Data Sheet before the Proposals’ submission deadline, or raise its inquiries during the pre-proposal conference, if provided for in accordance with ITC 2.3. Clarifications requested through any other mode shall not be considered by the Client. The Client will respond online by uploading the response (including an explanation of the query but without identifying its source) for information of all Consultants. Should the Client deem it necessary to amend the RFP as a result of a clarification, it shall do so following the procedure described in ITC 13.1.1 and ITC 13.1.2 below. It is the consultant’s responsibility to check on the e-procurement system, for any addendum/ amendment/ corrigendum to the RFP document. 13.1.1 At any time before the proposal submission deadline, the Client may amend the RFP by issuing an amendment online in accordance with the procedure described in the Data Sheet. The amendment shall be binding on all Consultants. The Client shall not be liable for any information not received by the Consultants. It is the Consultants’ responsibility to verify the website for the latest information related to the RFP. 13.1.2 If the amendment is substantial, the Client may extend the proposal submission deadline to give the Consultants reasonable time to take an amendment into account in their Proposals, by amending the RFP in accordance with ITC 13.1.1. 13.2 A Consultant may modify its Proposal in the following manner, by using the appropriate option for proposal modification on e-procurement portal, before the deadline for submission of proposals. No modifications to the Technical or Financial Proposal shall be accepted after the proposal submission deadline. (a) For proposal modification and consequential re-submission, the Consultant is not required to withdraw the proposal submitted earlier. The last modified proposal submitted by the consultant within the proposal submission time shall be considered as the ‘Proposal’. (b) For this purpose, modification/withdrawal by other means will not be accepted. (c) The modification and consequential re-submission of proposals is allowed any number of times. (d) A consultant may withdraw its proposal by using the appropriate option for proposal withdrawal, before the deadline for submission of proposals. However, if the proposal is withdrawn, re-submission is allowed as applicable to the e-procurement system].” | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
13.1 | Clarifications may be requested online no later than 21 days prior to the submission deadline. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
13.1.1 | The Client will host the amendment to RFP, if any on the e-procurement portal at any time prior to the submission deadline. The system will also send auto-e-mail regarding hosting of amendment to Consultants who have started working on the RFP. The Consultants shall remain responsible to view amendment to RFP. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
13.2 (d) | Re-submission of the proposal is “allowed”, if withdrawn. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
14.1.2 (do not use for Fixed Budget method) | Estimated total cost of the assignment: INR 120 Lakhs Per Year | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
14.1.3 for time-based contracts only | “Not applicable”. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
14.1.4 and 26.2 use for Fixed Budget method | “Not applicable”. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
15.1 | Delete from the first sentence of ITC 15.1, the following: ‘and shall comprise the documents listed in the Data Sheet’. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
15.2 | The format of the Technical Proposal to be submitted is: FTP Submission of the Technical Proposal in a wrong format may lead to the Proposal being deemed non-responsive to the RFP requirements. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
16.1 | (1) a per diem allowance, including hotel, for experts for every day of absence from the home office for the purposes of the Services; (2) cost of travel by the most appropriate means of transport and the most direct practicable route; (3) cost of office accommodation, including overheads and back-stop support; (4) communications costs; (5) cost of purchase or rent or freight of any equipment required to be provided by the Consultants; (6) cost of reports production (including printing) and delivering to the Client; | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
16.2 | A price adjustment provision applies to remuneration rates: No. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
16.3 | Information on the Consultant’s tax obligations in India can be found from the Ministry of Finance, Government of India website http://finmin.nic.in Consultants and their Sub-consultants and Experts are responsible for payment of all taxes as applicable in India. The Client will, however reimburse on proof of submission with relevant Government Authority, the Goods & Services Tax (GST) payable on the contract value by the consultant, as per Applicable Law in India. Statutory deductions of taxes at source (TDS), however, shall be made as applicable. The above only are to be shown separately in the financial proposal. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
16.4 | The Financial Proposal shall be submitted in Indian Rupees. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
16.5 | Payments under the Contract shall be made in Indian Rupees. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
C. Submission, Opening and Evaluation | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
17 | Replace ITC 17 with the following: “17.1 The Consultant shall submit a digitally signed, encrypted, and complete Proposal comprising the documents and forms in accordance with ITC 10 (Documents Comprising Proposal). Consultants shall mark as “CONFIDENTIAL” information in their Proposals which is confidential to their business. This may include proprietary information, trade secrets or commercial or financially sensitive information. The submission shall be done electronically on the e-procurement system and in accordance with procedure specified in the Data Sheet. Proposals submitted by any other means will be rejected. Detailed guidelines for viewing proposals, and for online submission of proposals are given on the website. 17.2 An authorized representative of the Consultant shall digitally sign the original submission letters in the required format for both the Technical Proposal and, if applicable, the Financial Proposal and shall initial all pages of both. The authorization shall be in the form of a written power of attorney to be scanned and uploaded together with the Technical Proposal. 17.2.1 A Proposal submitted by a Joint Venture shall be signed by all members so as to be legally binding on all members, or by an authorized representative who has a written power of attorney signed by each member’s authorized representative. The submission letters and the power of attorney shall then be scanned and uploaded together with the Technical Proposal. 17.3 Any modifications, revisions, interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the person signing the Proposal. 17.4 The Proposal or its modifications must be uploaded on the e-procurement portal specified in ITC 1(m), no later than the deadline indicated in the Data Sheet, or any extension to this deadline. The electronic system will not accept any Proposal or its modification for uploading after the deadline, as per server time. 17.5 Once the Proposal is uploaded on the portal, the system will generate a unique identification number with the stamped submission time. The unique identification number with the time stamp represents an acknowledgement of the Proposal submission. Any other system’s functionality requirements are specified in the Data Sheet.” | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
17.1 | The electronic submission procedures shall be as follows: The Consultants shall submit their Proposals (both Technical and Financial) electronically on the e-procurement portal specified in ITC 1(m), following the procedure given below. Detailed guidelines for viewing proposals and for online submission are given on the website: (a) To participate in the e-tendering process, it is mandatory for the consultants to have enrolment/registration in the website, and valid Class … [insert as required for the e-procurement system, usually Class II/III(DSC) with signing + Encryption] Digital Signature Certificate (in the name of person who will sign the proposal) in the form of smart card/e-token, obtained from any of the licensed Certifying Agency authorized by the Government of India. Consultants can see the list of licensed CAs from the link www.cca.gov.in [modify the link or refer to the source where such list can be found, if required] (b) The consultant should register in the website using the relevant option available. Then the Digital Signature registration has to be done with the e-token, after logging into the website. The consultant can then login the website through the secured login by entering the password of the e-token & the user id/ password chosen during registration. (c) The size of individual files containing the documents comprising the Proposal(s) shall not exceed 10 MB and there is no limit on the number of files to be uploaded. [modify, if required] [Note for Consultants: For online submission of proposals, the Consultants shall fill up online, the forms that are available for online filling on the e-portal. The rest of the forms shall be downloaded by the Consultants and filled up. The filled-up pages shall then be digitally signed, scanned and uploaded on the e-procurement portal along with the scanned copies of the supporting documents.] | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
17.4 | The Proposals must be uploaded on the e-procurement portal specified in ITC 1(m) no later than: Date: 03 April 2023 Time: 16:00 Hrs. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
17.5 | None | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
19 | Replace ITC 19 with the following: “19.1 The Client’s evaluation committee shall conduct the opening of the Technical Proposals online following the procedure described in the Data Sheet and this could be viewed online by the Consultants. The consultants or their authorized representatives may attend the online opening in person if this option is offered in the Data Sheet. The opening date, time and the address are stated in the Data Sheet. The folder with the Financial Proposal shall remain unopened, encrypted, in the e-procurement system until the subsequent public opening in accordance with ITC 23. 19.2 At the opening of the Technical Proposals the following shall be read out and recorded online simultaneously: (i) the name and the country of the Consultant or, in case of a Joint Venture, the name of the Joint Venture, the name of the lead member and the names and the countries of all members; (ii) the presence or absence of the folder with the Financial Proposal in the portal; and (iii) any other information deemed appropriate or as indicated in the Data Sheet.” | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
19.1 | The procedure for online opening of technical proposals shall be: Technical proposal will be opened on the e-procurement portal by the Client’s Evaluation Committee at the date and time indicated below. Date: 03 April 2023 Time: 16:30 Hrs. Consultants have an option to attend the opening of the Technical Proposals in person. The opening shall take place at: Kerala Solid Waste Management Project (KSWMP) 4th Floor, Trans Towers, Vazhuthacaud, Thiruvananthapuram -695014, Kerala, India Telephone: 0471-2333011 E-Mail: tenderkswmp@gmail.com Website: www.kswmp.org In the event of the specified date of proposal opening being declared a holiday for the Client, the proposals will be opened at the appointed time and location on the next working day | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
19.2 | In addition, the following information will be read aloud at the opening of the Technical Proposals: N/A | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
21.1 [for FTP] | Consultants’ technical proposal shall be evaluated in two parts.
Part A (as mentioned below) shall be the mandatory criteria that the Agency must meet. Technical Proposals of Agency who do not meet the criteria in Part A, shall not be further evaluated, and the proposal shall be rejected. Technical Proposal of Agency, who meet the criteria in Part A, shall be evaluated further using the scoring scheme contained in Part B below.
Part A: Mandatory Criteria:
Part B: Evaluation Criteria: Criteria, sub-criteria, and point system for the evaluation of the Full Technical Proposals:
Total points for the chosen criteria: 100 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
22.2 | Replace second sentence of ITC 22.2 with the following: “All other Financial Proposals shall not be opened.” | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Public Opening of Financial Proposals | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
23 | Replace ITC 23.1 with the following: “23.1 After the technical evaluation is completed and the Bank has issued its no objection (if applicable), the Client shall notify online through e-procurement portal those Consultants whose Proposals were considered non-responsive to the RFP and TOR or did not meet the minimum qualifying technical score, advising them the following:
In ITC 23.2(b) first sentence, after the words ‘in writing’, add the following: ‘online through e-procurement portal’ In ITC 23.2(b)(iv), after the words ‘location of the’ add the following: ‘online’ Replace ITC 23.4 with the following: “23.4 The Consultant’s attendance at the opening of the Financial Proposals (in person, or online) is optional and is at the Consultant’s choice” Replace ITC 23.5 with the following: “The Financial Proposals shall be publicly opened online by the Client’s evaluation committee in the presence of the representatives of the Consultants and anyone else who chooses to attend. Any interested party who wishes to attend this public opening should contact the client as indicated in the Data Sheet. Alternatively, a notice of the public opening of Financial Proposals may be published on the Client’s website, if available. At the opening, the names of the Consultants, and the overall technical scores, including the break-down by criterion, shall be read aloud and recorded online simultaneously. The Financial Proposals shall be then opened, and the total prices read aloud and recorded online simultaneously. The records of the opening shall remain on the e-procurement portal for the information of all Consultants who submitted Proposals and the Bank, unless the Data Sheet provides for other means of sending notifications and the results of the financial opening.” | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
23.5 | Following the completion of the evaluation of the Technical Proposals, the Client will notify online through e-procurement portal, all Consultants of the location, date and time of the public opening of Financial Proposals. Any interested party who wishes to attend this public opening should contact Project Director, KSWMP, tenderkswmp@gmail.com and request to be notified of the location, date and time of the public opening of Financial Proposals. The request should be made before the deadline for submission of Proposals, stated above. Alternatively, a notice of the public opening of Financial Proposals may be published on the Client’s website, if available. In the event of the specified date of proposal opening being declared a holiday for the Client, the proposals will be opened at the appointed time and location on the next working day. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
25.1 | For the purpose of the evaluation, the Client will exclude: all local identifiable indirect taxes such as GST or similar taxes levied on the contract’s invoices. If a Contract is awarded, at Contract negotiations, all such taxes will be discussed, finalized (using the itemized list as a guidance but not limiting to it) and added to the Contract amount as a separate line, also indicating which taxes shall be paid by the Consultant and which taxes are withheld and paid by the Client on behalf of the Consultant. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
26.1 (QCBS only) | The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as following: Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest price, and “F” the price of the proposal under consideration. The weights given to the Technical (T) and Financial (P) Proposals are: T = 80% P = 20% Proposals are ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1) as following: S = St x T% + Sf x P%. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
D. Negotiations and Award | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
27.1 | Expected date and address for contract negotiations: TENTATIVE Date: 24 April, 2023 Address: 4th Floor, Trans Towers, Vazhuthacaud, Thiruvananthapuram -695014, Kerala, India Telephone: 0471-2333011 E-Mail: tenderkswmp@gmail.com Website: www.kswmp.org | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
29 | 29.1 Disabled 29.2 The Contract Award Notice shall be published on the Client’s website with free access if available, or in at least one newspaper of national circulation in the Client’s Country, or in the official gazette and on e-procurement portal.” | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
30.1 | Replace ITC 30 with the following: “The Contract shall be signed prior to the expiry date of the Proposal validity, specified in ITC 12.1 or any extension thereof.” | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
30.2 | Expected date/month for the commencement of the Services: Month: May, 2023 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
31.1 | The procedures for making a Procurement-related Complaint are detailed in the “Procurement Regulations for IPF Borrowers (Annex III).” If a Consultant wishes to make a Procurement-related Complaint, the Consultant shall submit its complaint following these procedures, In Writing (by the quickest means available, such as by email or fax), to: For the attention: [insert full name of person receiving complaints] Title/position: [insert title/position] Client: [insert name of Client] Email address: [insert email address] Fax number: [insert fax number] delete if not used In summary, a Procurement-related Complaint may challenge any of the following:
|
Annexure 1 to SECTION-2
SPECIFIC APPLICATION OF EVALUATION CRITERIA
CRITERIA-I
SPECIFIC EXPERIENCE OF THE CONSULTANT (AS A FIRM) RELEVANT TO THE ASSIGNMENT: 30 Points
[Note to Consultant: The Client will assess similarity of the work to be done in this assignment (refer ITC 21.1 of this RFP) with assignments successfully completed by the Consultant in India / any other countries of Asian region in the last 5 years (i.e.2017 to 2022). Client testimony if provided will be an additional factor. The Consultant should provide documentary evidence such as copy of Completion Certificate or Performance Certificate for each of the assignments shown by the consultant, from the client. The experience shall not be considered for evaluation if such requisite support documents are not provided with the proposal.
APPLICATION OF EVALUATION CRITERIA (I)
| Scoring | Number of projects* meeting the requirement | Point Allocation Max. Score allocated for the Criteria(i) | |
1 | Similar assignment experience for GOI /State Governments | 10 | |
a) | Maximum 2 projects | 2 marks each | |
b) | Maximum 5 projects | 2 marks each | |
2 | Similar assignment experience of Campaigns for Government of Kerala or its agencies | 10 | |
a) | Maximum of 4 Projects | 2.5 mark each | |
3 | Specific experience of social media and website management | 5 | |
a) | Maximum of 2 projects | 2.5 marks each | |
4 | For specific experience of handling development/ behavior change | 5 | |
a) | Maximum of 2 projects | 2.5 marks each |
In case of more than six assignments, first six projects in the serial order would be evaluated.
b) CRITERIA-II ADEQUACY AND QUALITY OF THE PROPOSED METHODOLOGY, AND WORKPLAN IN RESPONDING TO THE TERMS OF REFERENCE (TORs): 50 Points
Technical Approach & Methodology: 10
Work Plan: 10
Strategy and In-house capabilities: 30
[Notes to Consultant: the client will assess whether the proposed methodology is clear, responds to the TORs, work plan is realistic and implementable; overall team composition is balanced and has an appropriate skill mix; and the work plan has right input of Experts]
APPLICATIONOFEVALUATION CRITERIA(II)
Sub Criteria: TECHNICAL APPROACH AND METHODOLOGY (10 points)
[Note to Consultant:
Points shall be awarded based on whether the proposed approach is discussed in detail and the methodology is specifically tailored to the characteristics of the assignment.
| Scoring | Sub Criteria | Point Allocation Max. Score allocated for the Criteria | |
a) | Technical Approach & Methodology | 10 | |
Excellent Technical Approach | 10 | ||
Very Good | 08 | ||
Good | 06 | ||
Average | 04 | ||
Below Average | 00 |
Sub Criteria: WORK PLAN (10 points)
[Note to Consultant:
Points shall be awarded based on evaluation of how the work plan responds to the TORs, whether all important activities are indicated in the activity schedule, and their timing is appropriate and consistent with the assignment outputs.
| Scoring | Sub Criteria | Point Allocation Max. Score allocated for the Criteria | |
a) | Work Plan | 10 | |
Excellent Work Plan | 10 | ||
Very Good | 08 | ||
Good | 06 | ||
Average | 04 | ||
Below Average | 00 |
3. Sub Criteria: Strategy and In-house capabilities (30 points)
[Note to Consultant:
Points shall be awarded based on evaluation of how the strategy, creative approach, and in-house capabilities respond to the TOR. The consultant shall include sample creatives exclusively developed for KSWMP or from similar previous assignments
| Scoring | Sub Criteria | Point Allocation Max. Score allocated for the Criteria | ||||||||||
3.1 | Branding and Mass Media Campaign for promoting KSWMP |
| ||||||||||
3.2 | PR Strategy and Campaign for KSWMP |
| ||||||||||
3.3 | Social media strategy and digital engagement plan |
| ||||||||||
3.4 | Two Creatives prepared for OOH media/ ATL/ Mass Media campaign (for any previous assignments undertaken by the Agency or exclusively developed for KSWMP) |
| ||||||||||
3.5 | Two leaflets /brochures/ pamphlets (for any previous assignments undertaken by the Agency or exclusively developed for KSWMP) |
| ||||||||||
3.6 | Two TV Ads/ Project Videos/ Infographic Videos (for any previous assignments undertaken by the Agency or exclusively developed for KSWMP) |
|
CRITERIA-III
KEY EXPERTS’ QUALIFICATIONS AND COMPETENCE FOR THE ASSIGNMENT: 20 POINTS FOR ALL KEY EXPERT POSITIONS
The number of points to be assigned to each of the above positions shall be determined considering the following two sub-criteria and relevant percentage weights.
General qualifications (general education, training, and experience):[30%].
Adequacy for the Assignment (relevant education, training, experience in the sector/similar assignments): [70%]
APPLICATION OF EVALUATION CRITERIA (III)
General qualifications (general education, training, and experience): [30%]
| General qualifications | Point Allocation as percentage of Max. Score allocated for the “General Qualification” for specific Key Expert Position | |
I | Very good submission-greatly exceeds requirements | 30 % |
II | Good submission- exceeds requirements | 27 % |
III | Acceptable submission – meets all requirements | 24 % |
IV | Marginally acceptable submission-meets most requirements | 21 % |
V | Poor submission-meets few requirements | 0 |
VI | No submission | 0 |
Adequacy for the Assignment (relevant education, training, experience in the sector/similar assignments):[70%]
| Adequacy for the Assignment | Point Allocation as percentage of Max. Score allocated for “Adequacy for The Assignment” for specific Key Expert Position | |
I | Very good submission-greatly exceeds requirements | 70 % |
II | Good submission- exceeds requirements | 63 % |
III | Acceptable submission –meets all requirements | 56 % |
IV | Marginally acceptable submission-meets most requirements | 49 % |
V | Poor submission-meets few requirements | 0 |
VI | No submission | 0 |
Section 3. Technical Proposal – Standard Forms
{Notes to Consultant shown in brackets { } throughout Section 3 provide guidance to the Consultant to prepare the Technical Proposal; they should not appear on the Proposals to be submitted.}
Checklist of Required Forms
Required for FTP or STP | FORM | DESCRIPTION | Page Limit | |
FTP | STP | |||
TECH-1 | Technical Proposal Submission Form. | 2 pages | ||
If applicable | TECH-1 Attachment | If the Proposal is submitted by a joint venture, attach a letter of intent or a copy of an existing agreement. | ||
If applicable | Power of Attorney | No pre-set format/form. In the case of a Joint Venture, several are required: a power of attorney for the authorized representative of each JV member, and a power of attorney for the representative of the lead member to represent all JV members | As required | |
TECH-2 | Consultant’s Organization and Experience. | |||
TECH-2A | A. Consultant’s Organization | 4 pages | ||
TECH-2B | B. Consultant’s Experience | 25-30 pages | ||
TECH-3 | Comments or Suggestions on the Terms of Reference and on Counterpart Staff and Facilities to be provided by the Client. | |||
TECH-3A | A. On the Terms of Reference | 2 pages | ||
TECH-3B | B. On the Counterpart Staff and Facilities | 2 pages | ||
TECH-4 A | Description of the Approach, Methodology, and Work Plan for Performing the Assignment | 25 -30 pages | ||
TECH-4 B | Strategies & In House Capabilities | *Media File | ||
TECH-5 | Work Schedule and Planning for Deliverables | A3 5 pages | ||
TECH-6 | Team Composition, Key Experts Inputs, and attached Curriculum Vitae (CV) | As required (Limit 5 pages per CV) | ||
TECH-7 | Code of Conduct (ES) | As required |
All pages of the original Technical and Financial Proposal shall be initialed by the same authorized representative of the Consultant who signs the Proposal.
* Modes Of submission explained in detail in FORM TECH – 4B.
Form TECH-1
Technical Proposal Submission Form
{Location, Date}
To: [Name and address of Client]
Dear Sirs:
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposals (RFP) dated [Insert Date] and our Proposal. We are hereby submitting our Proposal, which includes this Technical Proposal and a Financial Proposal.
{If the Consultant is a joint venture, insert the following: We are submitting our Proposal a joint venture with: {Insert a list with full name and the legal address of each member, and indicate the lead member}. We have attached a copy {insert: “of our letter of intent to form a joint venture” or, if a JV is already formed, “of the JV agreement”} signed by every participating member, which details the likely legal structure of and the confirmation of joint and severable liability of the members of the said joint venture.
{OR
If the Consultant’s Proposal includes Sub-consultants, insert the following: We are submitting our Proposal with the following firms as Sub-consultants: {Insert a list with full name and address of each Sub-consultant.}
We hereby declare that:
a) All the information and statements made in this Proposal are true and we accept that any misinterpretation or misrepresentation contained in this Proposal may lead to our disqualification by the Client and/or may be sanctioned by the Bank.
(b) Our Proposal shall be valid and remain binding upon us until [insert day, month and year in accordance with ITC 12.1].
(c) We have no conflict of interest in accordance with ITC 3.
(d) We meet the eligibility requirements as stated in ITC 6, and we confirm our understanding of our obligation to abide by the Bank’s policy in regard to Fraud and Corruption as per ITC 5.
(e) We, along with any of our sub-consultants, subcontractors, suppliers, or service providers for any part of the contract, are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension or a debarment imposed by the World Bank Group or a debarment imposed by the World Bank Group in accordance with the Agreement for Mutual Enforcement of Debarment Decisions between the World Bank and other development banks. Further, we are not ineligible under the Client’s country laws or official regulations or pursuant to a decision of the United Nations Security Council.
(f) In competing for (and, if the award is made to us, in executing) the Contract, we undertake to observe the laws against fraud and corruption, including bribery, in force in India.
(g) Except as stated in the Data Sheet, ITC 12.7, we undertake to negotiate a Contract on the basis of the proposed Key Experts. We accept that the substitution of Key Experts for reasons other than those stated in ITC 12 and ITC 27.4 may lead to the termination of Contract negotiations.
(h) Our Proposal is binding upon us and subject to any modifications resulting from the Contract negotiations.
We undertake, if our Proposal is accepted and the Contract is signed, to initiate the Services related to the assignment no later than the date indicated in ITC 30.2 of the Data Sheet.
We understand that the Client is not bound to accept any Proposal that the Client receives.
We remain,
Yours sincerely,
_________________________________________________________________
Signature (of Consultant’s authorized representative) {In full and initials}:
Full name: {insert full name of authorized representative}
Title: {insert title/position of authorized representative}
Name of Consultant (company’s name or JV’s name):
Capacity: {insert the person’s capacity to sign for the Consultant}
Address: {insert the authorized representative’s address}
Phone/fax: {insert the authorized representative’s phone and fax number, if applicable}
Email: {insert the authorized representative’s email address}
{For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached}
Form TECH-2 (for Full Technical Proposal Only)
Consultant’s Organization and Experience
Form TECH-2: a brief description of the Consultant’s organization and an outline of the recent experience of the Consultant that is most relevant to the assignment. In the case of a joint venture, information on similar assignments shall be provided for each partner. For each assignment, the outline should indicate the names of the Consultant’s Key Experts and Sub-consultants who participated, the duration of the assignment, the contract amount (total and, if it was done in a form of a joint venture or a sub-consultancy, the amount paid to the Consultant), and the Consultant’s role/involvement.
A - Consultant’s Organization
1. Provide here a brief description of the background and organization of your company, and – in case of a joint venture – of each member for this assignment.
2. Include organizational chart, a list of Board of Directors, and beneficial ownership.
B - Consultant’s Experience
1. List only previous similar assignments successfully completed in the last 05 years (2017-2022). Refer Annexure 1 to Section 2 of this RFP
2. List only those assignments for which the Consultant was legally contracted by the Client as a company or was one of the joint venture members. Assignments completed by the Consultant’s individual experts working privately or through other consulting firms cannot be claimed as the relevant experience of the Consultant, or that of the Consultant’s partners or sub-consultants, but can be claimed by the Experts themselves in their CVs. The Consultant should be prepared to substantiate the claimed experience by presenting copies of relevant documents and references if so requested by the Client.
Duration | Assignment name/& brief description of main deliverables/outputs | Name of Client & Country of Assignment | Approx. Contract value (in Rs.)/ Amount paid to your firm | Role on the Assignment |
|---|---|---|---|---|
{e.g., Jan.2009– Apr.2010} | {e.g., “Improvement quality of...............”: designed master plan for rationalization of ........; } | {e.g., Ministry of ......, country} | {e.g., Rs.1 mill/Rs. 0.5 mill} | {e.g., Lead partner in a JV A&B&C} |
{e.g., Jan-May 2008} | {e.g., “Support to sub-national government.....”: drafted secondary level regulations on..............} | {e.g., municipality of........., country} | {e.g., Rs. 0.2 mil/Rs. 0.2 mil} | {e.g., sole Consultant} |
Form TECH-3 (for Full Technical Proposal)
Comments and Suggestions on the Terms of Reference, Counterpart Staff, and Facilities to be Provided by the Client
Form TECH-3: comments and suggestions on the Terms of Reference that could improve the quality/effectiveness of the assignment; and on requirements for counterpart staff and facilities, which are provided by the Client, including: administrative support, office space, local transportation, equipment, data, etc.
A - On the Terms of Reference
{improvements to the Terms of Reference, if any}
B - On Counterpart Staff and Facilities
{comments on counterpart staff and facilities to be provided by the Client. For example, administrative support, office space, local transportation, equipment, data, background reports, etc., if any}
Form TECH-4 A (for Full Technical Proposal Only)
Description of Approach, Methodology, and Work Plan in Responding to the Terms of Reference
Form TECH-4: a description of the approach, methodology and work plan for performing the assignment, including a detailed description of the proposed methodology and staffing for training, if the Terms of Reference specify training as a specific component of the assignment.
{Suggested structure of your Technical Proposal (in FTP format):
Technical Approach and Methodology
Work Plan
Organization and Staffing}
a) Technical Approach and Methodology. {Please explain your understanding of the objectives of the assignment as outlined in the Terms of Reference (TORs), the technical approach, and the methodology you would adopt for implementing the tasks to deliver the expected output(s), and the degree of detail of such output. Please do not repeat/copy the TORs in here.}
b) Work Plan. {Please outline the plan for the implementation of the main activities/tasks of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and tentative delivery dates of the reports. The proposed work plan should be consistent with the technical approach and methodology, showing your understanding of the TOR and ability to translate them into a feasible working plan. A list of the final documents (including reports) to be delivered as final output(s) should be included here. The work plan should be consistent with the Work Schedule Form.}
c) Organization and Staffing. {Please describe the structure and composition of your team, including the list of the Key Experts, Non-Key Experts and relevant technical and administrative support staff.}
Form TECH-4 B (for Full Technical Proposal Only)
Strategies & In House Capabilities
Form Tech 4B: A sample multimedia file as part of the proposal in a Media file (Pen drive or USB flash drive) is to be provided. This shall be submitted along with the online submission of proposals before the deadline.
{Suggested structure of your Technical Proposal (in FTP format):
Sl No | Item | Mode of Submission |
1 | Branding and Mass Media Campaign for promoting KSWMP | Upload in the e-tender portal / As media file on Pen drive or USB flash drive |
2 | PR Strategy and Campaign for KSWMP | Upload in the e-tender portal / As media file on Pen drive or USB flash drive |
3 | Social media strategy and digital engagement plan | Upload in the e-tender portal / As media file on Pen drive or USB flash drive |
4 | Two Creatives prepared for OOH media/ ATL/ Mass Media campaign (for any previous assignments undertaken by the Agency or exclusively developed for KSWMP) | Upload in the e-tender portal / As media file on Pen drive or USB flash drive |
5 | Two leaflets /brochures/ pamphlets (for any previous assignments undertaken by the Agency or exclusively developed for KSWMP) | Upload in the e-tender portal / As media file on Pen drive or USB flash drive |
6 | Two TV Ads/ Project Videos/ Infographic Videos (for any previous assignments undertaken by the Agency or exclusively developed for KSWMP) - | Upload in the e-tender portal / As media file on Pen drive or USB flash drive |
Note to the Consultant: There are two modes of submission stated in FORM TECH – 4B with respect to the six specific submissions listed in the above Table. The Bidder may ideally follow both options as explained below:
Along with all other TECH FORMS, the six submissions in the FORM TECH – 4B may also be uploaded in the e-tender Portal of Government of Kerala
These six Submissions of FORM TECH – 4B may also be delivered in the designated Office of the Client BEFORE THE CLOSING HOUR OF BID SUBMISSION by POST / COURIER / HAND DELIVERY in a Seal Envelope containing a Pen Drive or USB Flash Drive with the express instruction that the Envelope is to be opened only after the Closing Hours of BID Submission.
The purpose of granting both options of submission is to ensure that the six submissions listed herein are submitted without any technical glitches. Due to the large size of Videos there could be challenges in uploading the same in the e-tender portal.
Form TECH-5 (for FTP)
Work Schedule and planning for deliverables
N° | Deliverables 1 (D-..) | Months | |||||||||||
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | ..... | n | TOTAL | ||
D-1 | {e.g., Deliverable #1: Report A | ||||||||||||
1) data collection |
| ||||||||||||
2) drafting | |||||||||||||
3) inception report | |||||||||||||
4) incorporating comments | |||||||||||||
5) delivery of final report to Client} | |||||||||||||
D-2 | {e.g., Deliverable #2:...............} | ||||||||||||
1 List the deliverables with the breakdown for activities required to produce them and other benchmarks such as the Client’s approvals. For phased assignments, indicate the activities, delivery of reports, and benchmarks separately for each phase.
2 Duration of activities shall be indicated in a form of a bar chart.
3. Include a legend, if necessary, to help read the chart.
Form TECH-6 (for FTP)
Team Composition, Assignment, and Key Experts’ inputs
N° | Name | Expert’s input (in person/month) per each Deliverable (listed in TECH-5) | Total time-input (in Months) | ||||||||||||||
Position | D-1 | D-2 | D-3 | ........ | D-... | Home | Field | Total | |||||||||
KEY EXPERTS | |||||||||||||||||
K-1 | {e.g., Mr. Abbbb} | [Team Leader] | [Home] | [2 month] | [1.0] | [1.0] | |||||||||||
[Field] | [0.5 m] | [2.5] | [0] | ||||||||||||||
K-2 | |||||||||||||||||
K-3 | |||||||||||||||||
n | |||||||||||||||||
Subtotal | |||||||||||||||||
NON-KEY EXPERTS | |||||||||||||||||
N-1 | [Home] | ||||||||||||||||
[Field] | |||||||||||||||||
N-2 | |||||||||||||||||
n | |||||||||||||||||
Subtotal | |||||||||||||||||
Total |
1 For Key Experts, the input should be indicated individually for the same positions as required under the Data Sheet ITC21.1.
2 Months are counted from the start of the assignment/mobilization. One (1) month equals twenty two (22) working (billable) days. One working (billable) day shall be not less than eight (8) working (billable) hours.
3 “Home” means work in the office in the expert’s country of residence. “Field” work means work carried out in the Client’s country or any other country outside the expert’s country of residence.
Full time input
Part time input
Form TECH-6
(Continued)
CURRICULUM VITAE (CV)
Position Title and No. | {e.g., K-1, TEAM LEADER} |
Name of Expert: | {Insert full name} |
Date of Birth: | {day/month/year} |
Country of Citizenship/Residence |
Education: {List college/university or other specialized education, giving names of educational institutions, dates attended, degree(s)/diploma(s) obtained}
________________________________________________________________________
Employment record relevant to the assignment: {Starting with present position, list in reverse order. Please provide dates, name of employing organization, titles of positions held, types of activities performed and location of the assignment, and contact information of previous clients and employing organization(s) who can be contacted for references. Past employment that is not relevant to the assignment does not need to be included.}
Period | Employing organization and your title/position. Contact information for references | Country | Summary of activities performed relevant to the Assignment |
[e.g., May 2005-present] | [e.g., Ministry of ……, advisor/consultant to… For references: Tel…………/e-mail……; Mr. Hbbbbb, deputy minister] | ||
Membership in Professional Associations and Publications: ______________________________________________________________________
Language Skills (indicate only languages in which you can work): ______________
______________________________________________________________________
Adequacy for the Assignment:
Detailed Tasks Assigned on Consultant’s Team of Experts: | Reference to Prior Work/Assignments that Best Illustrates Capability to Handle the Assigned Tasks |
{List all deliverables/tasks as in TECH- 5 in which the Expert will be involved}
| |
Expert’s contact information: (e-mail …………………., phone……………)
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience, and I am available, as and when necessary, to undertake the assignment in case of an award. I understand that any misstatement or misrepresentation described herein may lead to my disqualification or dismissal by the Client, and/or sanctions by the Bank.
{day/month/year}
Name of Expert Signature Date
{day/month/year}
Name of authorized Signature Date
Representative of the Consultant
(the same who signs the Proposal)
Section 4. Financial Proposal - Standard Forms
{Notes to Consultant shown in brackets { } provide guidance to the Consultant to prepare the Financial Proposals; they should not appear on the Financial Proposals to be submitted.}
Financial Proposal Standard Forms shall be used for the preparation of the Financial Proposal according to the instructions provided in Section 2.
FIN-1 Financial Proposal Submission Form
FIN-2 Summary of Costs
FIN-3 Breakdown of Cost/Fee, including Appendix A “Financial Negotiations - Breakdown of Remuneration Rates” in the case of QBS method
FIN-4 Reimbursable expenses
FIN-5 Bill Of Quantity
Form FIN-1
Financial Proposal Submission Form
{Location, Date}
To: [Name and address of Client]
Dear Sirs:
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal.
Our attached Financial Proposal is for the amount of Rs. {Insert amount in words and figures}, [Insert “including” or “excluding”] of all indirect local taxes in accordance with ITC 25.1 in the Data Sheet. The estimated amount of local indirect taxes is Rs. {Insert amount in words and figures} which shall be confirmed or adjusted, if needed, during negotiations. {Please note that all amounts shall be the same as in Form FIN-2}.
Our Financial Proposal shall be valid and remain binding upon us, subject to the modifications resulting from Contract negotiations, for the period of time specified in the Data Sheet, ITC 12.1.
Commissions and gratuities paid or to be paid by us to an agent or any third party relating to preparation or submission of this Proposal and Contract execution, paid if we are awarded the Contract, are listed below:
Name and Address Amount and Purpose of Commission
of Agents Currency or Gratuity
{If no payments are made or promised, add the following statement: “No commissions or gratuities have been or are to be paid by us to agents or any third party relating to this Proposal and Contract execution.”}
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
_________________________________________________________________
Signature (of Consultant’s authorized representative) {In full and initials}:
Full name: {insert full name of authorized representative}
Title: {insert title/position of authorized representative}
Name of Consultant (company’s name or JV’s name):
Capacity: {insert the person’s capacity to sign for the Consultant}
Address: {insert the authorized representative’s address}
Phone/fax: {insert the authorized representative’s phone and fax number, if applicable}
Email: {insert the authorized representative’s email address}
{For a joint venture, either all members shall sign or only the lead member/consultant, in which case the power of attorney to sign on behalf of all members shall be attached}
Form FIN-2 Summary of Costs
Item | Cost |
{Consultant must state the proposed Costs in accordance with ITC 16.4 of the Data Sheet} | |
| In Indian Rupees (Rs.) | |
Cost of the Financial Proposal | |
Including: | |
(1) Cost | As per total in FORM FIN – 5 |
(2) Reimbursable | NOT APPLICABLE |
Total Cost of the Financial Proposal: {Should match the amount in Form FIN-1} | |
Indirect Local Tax Estimates – to be discussed and finalized at the negotiations if the Contract is awarded | |
Total Estimate for GST: |
FORM FIN-3 Breakdown of Cost
When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for the calculation of the Contract’s ceiling amount; to calculate applicable taxes at contract negotiations; and, if needed, to establish payments to the Consultant for possible additional services requested by the Client. This Form shall not be used as a basis for payments under Lump-Sum contracts. This FORM IS NOT TO BE FILLED UP.
A. COST | |||||
No | Task/Item | Unit Rate | Quantity | Gross | Total in INR |
(a) | Task 1 | 1 | |||
Task 2 | 1 | ||||
Task 3 | 2 | ||||
Total Fee | |||||
GST | |||||
Grand Total | |||||
Form FIN-4 Breakdown of Reimbursable Expenses
When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for calculation of the Contract ceiling amount, to calculate applicable taxes at contract negotiations and, if needed, to establish payments to the Consultant for possible additional services requested by the Client. This form shall not be used as a basis for payments under Lump-Sum contracts. THIS FORM IS NOT TO BE FILLED UP.
B. Reimbursable Expenses | |||||
N° | Type of Reimbursable Expenses | Unit | Unit Cost | Quantity | In Indian Rupees (Rs.) |
| {e.g., Per diem allowances**} | {Day} |
| ||
| {e.g., International flights} | {Ticket} |
| ||
| {e.g., In/out airport transportation} | {Trip} | |||
{e.g., Communication costs between Insert place and Insert place} | |||||
{e.g., reproduction of reports} | |||||
{e.g., Office rent} | |||||
.................................... | |||||
{Training of the Client’s personnel – if required in TOR} | |||||
Total Costs
|
Legend:
“Per diem allowance” is paid for each night the expert is required by the Contract to be away from his/her usual place of residence. Client can set up a ceiling.
FORM FIN-5
Bill Of Quantity
[Instruction to Consultants on Price Schedule]
When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for the calculation of the Contract’s ceiling amount; to calculate applicable taxes at contract negotiations; and, if needed, to establish payments to the Consultant for possible additional services requested by the Client. THIS FORM IS TO BE FILLED UP AND THE TOTAL SUM IN THIS PAGE WILL USED FOR FINANCIAL EVALUATION.
Note: The Format below has listed the deliverables in the first year alone, though the duration of the Contract is for four years with the option of mid-term review at the end of the second year and Client reserving the right for discontinuing the services of the Consultant at the end of second year due to non-performance. For the deliverables of the Consultant during the entire pendency of the Engagement, the unit rates and percentage management fee filled in by the Consultant in this Form FIN – 5 would be applicable.
No | Deliverables and structure of financial proposal | No. of direct delivery items per year / Indicative Value per Year of outsourced services | Unit Rate per direct delivery item / Percentage of management fee | Total Value |
|
| A | B | C = A*B |
A | Inception Report | Not to be quoted |
| |
B | Tasks 1 and Tasks II |
|
|
|
1 | Brochure - Content & Design | 6 |
|
|
2 | Project/Scheme Posters- Content & Design | 100 |
|
|
3 | Branding – Development of Tagline and Mascot | 1 |
|
|
4 | Development of Radio Spot Script – Up to 60 Sec | 30 |
|
|
5 | Production of ULB Explainer Video – Up to 5 minutes duration with shoot, VO and Computer Graphics | 2 |
|
|
6 | Production of Videos – Up to 5 minutes duration with 2/3 days shoot at multiple locations with cast | 6 |
|
|
7 | Production of Television Ads - upto 40 seconds | 4 |
|
|
8 | Development of Designs for – Creatives, Carry bag, Tshirts, Caps, etc | 10 |
|
|
9 | Management fee for the indicative value of annual ongoing outsourced Support (to indicate Management Fee in percentage) | 50,00,000 |
|
|
10 | Management fee for the indicative value of Outdoor Activities, Wall Paintings, Bus / Train Displays by third parties; (To indicate Management Fee in Percentage) | 50,00,000 |
|
|
11 | Management fee for the indicative value of Print Ads - Concept, Design and Layout delivered by third parties; (To indicate Management Fee in Percentage) | 25,00,000 |
|
|
C | Task III - Digital Media Engagement - development of social media strategy | 1 |
|
|
12 | Development of Social Media / Digital Posters | 365 |
|
|
13 | Production of Short Videos / Thumbstopper - upto 60 seconds | 52 |
|
|
14 | Management fee for the indicative value of outsources services in Digital Media management (to indicate Management Fee in Percentage) | 25,00,000 |
|
|
D | Task - IV - evaluating campaign effectiveness |
|
|
|
14 | Design of research design for post campaign evaluation | 1 |
|
|
15 | Evaluation of effectiveness of the communications Campaign | 2 |
|
|
| Total value of engagement per year |
|
| XXXXX |
[Note to Consultant]
Please refer Section 6 (Deliverables) on the ToR before filling.
Section 5. Eligible Countries
In reference to ITC 6.3.2, for the information of Consultants, at the present time firms, goods and services from the following countries are excluded from this selection:
Under the ITC 6.3.2 (a): None
Under the ITC 6.3.2 (b): None
Section 6. Fraud and Corruption
(This Section 6, Fraud and Corruption shall not be modified)
Purpose
The Bank’s Anti-Corruption Guidelines and this annex apply with respect to procurement under Bank Investment Project Financing operations.
Requirements
The Bank requires that Borrowers (including beneficiaries of Bank financing); bidders (applicants/proposers), consultants, contractors and suppliers; any sub-contractors, sub-consultants, service providers or suppliers; any agents (whether declared or not); and any of their personnel, observe the highest standard of ethics during the procurement process, selection and contract execution of Bank-financed contracts, and refrain from Fraud and Corruption.
To this end, the Bank:
Defines, for the purposes of this provision, the terms set forth below as follows:
“corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party;
“fraudulent practice” is any act or omission, including misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain financial or other benefit or to avoid an obligation;
“collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party;
“coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party;
“obstructive practice” is:
deliberately destroying, falsifying, altering, or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive, or collusive practice; and/or threatening, harassing, or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation; or
acts intended to materially impede the exercise of the Bank’s inspection and audit rights provided for under paragraph 2.2 e. below.
Rejects a proposal for award if the Bank determines that the firm or individual recommended for award, any of its personnel, or its agents, or its sub-consultants, sub-contractors, service providers, suppliers and/ or their employees, has, directly or indirectly, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question;
In addition to the legal remedies set out in the relevant Legal Agreement, may take other appropriate actions, including declaring misprocurement, if the Bank determines at any time that representatives of the Borrower or of a recipient of any part of the proceeds of the loan engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices during the procurement process, selection and/or execution of the contract in question, without the Borrower having taken timely and appropriate action satisfactory to the Bank to address such practices when they occur, including by failing to inform the Bank in a timely manner at the time they knew of the practices;
Pursuant to the Bank’s Anti- Corruption Guidelines and in accordance with the Bank’s prevailing sanctions policies and procedures, may sanction a firm or individual, either indefinitely or for a stated period of time, including by publicly declaring such firm or individual ineligible (i) to be awarded or otherwise benefit from a Bank-financed contract, financially or in any other manner; (ii) to be a nominated sub-contractor, consultant, manufacturer or supplier, or service provider of an otherwise eligible firm being awarded a Bank-financed contract; and (iii) to receive the proceeds of any loan made by the Bank or otherwise to participate further in the preparation or implementation of any Bank-financed project;
Requires that a clause be included in bidding/request for proposals documents and in contracts financed by a Bank loan, requiring (i) bidders (applicants/proposers), consultants, contractors, and suppliers, and their sub-contractors, sub-consultants, service providers, suppliers, agents personnel, permit the Bank to inspect all accounts, records and other documents relating to the procurement process, selection and/or contract execution, and to have them audited by auditors appointed by the Bank.
Section 7. Terms of Reference
Terms of Reference for Communications Consultant
About the Project
The state of Kerala generates about 2.2 million tonnes of solid waste annually in its urban areas. The rise in population and urbanisation have led to an increase in solid waste that may impact the environment, health, sanitation, and social well-being of the people. Solid waste management is one of the critical environmental services to be offered in urban centres. The state has a well-established decentralised waste management practice. But an integrated solid waste management approach is required to be established in order to strengthen the existing solid waste management system with the aim of ensuring that the towns and cities of Kerala are clean and livable. In this attempt, the Government of Kerala is being supported by the World Bank and the Asian Infrastructure Investment Bank (AIIB) in this project, which will help the state adopt global best practices in managing its solid waste.
The objective of the Kerala Solid Waste Management Project (KSWMP) is to strengthen the institutional and service delivery systems for solid waste management in Kerala. The project adopts an integrated service delivery value chain approach to address the key institutional, financial, service delivery, and infrastructure constraints in the SWM system in Kerala. The proposed KSWMP project will support the 93 Urban Local Bodies (87 Municipalities and 6 Corporations) through the following components:
Component 1: Institutional development, capacity building and project management
The component will provide technical assistance and capacity building at state and local levels for (a) undertaking SWM institutional, financial and policy reforms; (b) planning, designing and implementing investment sub-projects for climate smart and disaster resilient SWM infrastructure and service-provision improvements; (c) organisational development of participating ULBs for inclusive and sustainable SWM service delivery; and (d) awareness generation, gender inclusion and stakeholder engagement.
Component 2: Support to ULBs for SWM
The component will provide grants to the participating ULBs for improving their local level SWM systems and capacities, mainly on (a) primary collection and transportation systems for solid waste, including the provision for performance-based contracts with Kudumbashree and Haritha Karma Sena (HKS) women groups as SWM service providers, (b) source segregation and treatment for Biodegradable Waste (BDW) at decentralised level, (c) rehabilitation of existing Material Collection Facilities (MCFs)/ Resource Recovery Facilities (RRFs) and development of new integrated MRFs, (d) development of BDW management facilities, (f) closure/remediation of existing dumpsites and development of disposal cells as interim disposal facilities, (g) public space cleaning, sanitization, waste removal activities as well as cleaning and sanitization of government offices, hospitals, community level waste recycling and processing facilities (in the context of COVID-19), (h) protective gear, equipment, masks, chemicals, disinfectants etc. for sanitation and waste management workers, (i) operations and maintenance payments for performance-based contracts and tipping fees for regional disposal, and (j) implementation of environment and social risk mitigation actions.
Component 3: Development of regional SWM facilities
This component will finance, inter alia: (a) regional processing and recycling facilities; (b) regional construction and demolition (C&D) waste management facilities; (c) transfer stations and regional sanitary landfills for municipal solid waste disposal; and (d) closure/remediation of existing waste dumpsites and development of incremental disposal cells as interim safe disposal facility. These downstream activities aim at completing the value chain. They will be implemented and managed by SM in compliance with the National SWM Rules 2016 and the guidelines issued by CPCB. In addition, this component will finance the biomedical waste management facilities to expand the state’s capacity to deal with increased volumes of biomedical waste in the context of COVID-19 pandemic.
Rationale of the assignment
The communications activities will be taken up in the form of a concerted and well-coordinated campaign which is expected to result in a high degree of public confidence, goodwill and engagement with the Project. In addition, the Project would like to collate learnings and useful insights on a continuous basis, for dissemination to numerous stakeholders through knowledge products, newsletters, audio-visual and digital media. It is also important that Project progress is highlighted through mass media throughout the State across the ULBs.
By engaging a Professional Consultant, KSWMP has developed a communications strategy based on the key issues and challenges that are identified from a Rapid Stakeholder Perceptions and Communications Needs Assessment. The Communication strategy provides the rationale, approach, principles, and guidance for the activities, roles and responsibilities, capacities and maps the mediums to change perceptions and sustainable practices for social and behaviour change. The SPMU is now seeking a professional communications consultant to help implement the prepared communications strategy across the state of Kerala.
There is enough experience that shows that information dissemination alone does not create the enduring frameworks that allow for real changes in people's behaviours, perceptions, or attitudes. The transfer of knowledge alone cannot produce the behaviour change necessary for the success of projects. This project in particular requires a major shift in public perception and depends on social acceptance for SWM treatment and disposal systems. To achieve this end, the project will implement a proactive communications strategy for achieving collective action around the sustainable management of waste.
Objective of the assignment
The objective of the assignment is to (i) develop and implement the mass media campaign that is aimed at generating awareness about the critical issues and implementation plans around the SWM program in the state, and at securing the changes in behaviour needed to facilitate the sustainability of these interventions; and (ii) to maintain broad-based stakeholder support for the Project by ensuring strategic flow of information to stakeholders.
To this end, the KSWMP intends to hire a professional firm for the development, production and implementation of the communication strategy, including a mass-media campaign, to be implemented at State, District and ULB levels at different stages of the project. The assignment intends to accomplish an overarching public awareness, education program and behaviour change communication program in line with the messaging framework that is envisaged in the communications strategy and also with the Government’s policy and vision on waste management..
Eligibility and Requirement (Qualification/experience) of Consulting Firms
The consultant must be a registered company or LLP or JV and satisfy the following requirements to be eligible:
Consultant should have been in business of creative communications services for the past Five (05) years (i.e., 2017 to 2022);
Consultant should have had an average annual consulting income business of creative communications services of more than INR 15 million in any three of the previous five financial years
Consultant should have had successfully completed at least Two creative advisory services involving IEC campaigns for GOI/ State Governments during the last Five years with a minimum consulting fee of INR 2.5 million
Creative advisory services involving IEC campaigns in Kerala during the last five years with a minimum consulting fee of INR 2.5 million for each assignment.
The in-house capabilities of the agencies should include the following attributes, but not limited to the same:
Ability to grasp ideas quickly, thinks creatively, take initiative and be innovative
Excellent knowledge of the relevant design and desktop publishing skills and software such as Page Maker, Photoshop, Corel Draw, Illustrator, InDesign
Creative and conceptualization skills in traditional and social media, including audio-visuals,
Note: The attributes/ capacity of the Consultant will be assessed based on the Technical Proposal. The bidders shall submit a portfolio of creatives demonstrating previous works.
Scope and tasks
The firm is expected to carry out the development and production of creatives for the mass media campaign in line with the project’s approved communications strategy. The detailed scope of work are as mentioned below;
Task I
Develop and produce the creative mass media campaign: These materials are expected to span a range of communication channels so that they have a resonance across various stakeholder groups at the national and state level. The premium for this task will be on the creativity of the campaign concept offered and its innovativeness and efficacy in addressing the key target groups. The content materials will have to be in an effective mix of Malayalam and English. The firm will have the mandate to design and develop communication materials that are culturally relevant and appealing to the targeted and segmented audience keeping in mind that it reaches and is understood by disadvantaged groups.
It is expected that the creative materials will span a range of communication channels, including but not limited to:
Broadcast media: television, radio, print, internet, etc.
Information sources: films, pamphlets, leaflets, brochures, etc.
Social media: Facebook, Instagram, YouTube, Twitter, etc.
Outdoors: posters, banners, hoarding, wall paintings, bus display panels, etc.
Direct Outreach: Below the line activities
The firm is expected to develop a action plan/calendar for the production and roll-out of the creative collaterals
Branding Materials:
Logo: The consultant is expected to follow the brand guidelines and templates developed for the project.
Mascot and Tagline: The consultant shall prepare a mascot and tagline for the project in line with the messaging framework, as well as the guidelines and templates for their use.
Brand Identity: The consultant is expected to develop a creative repository that duly includes materials for developing brand identity(colour schemes etc) of the project.
Broadcast Collaterals: The items listed on deliverables on Section 6 are the minimum range of deliverable collaterals for the broadcast media under the proposed contract. Unit costs proposed for the following items will be used for arriving at any additional contract variations for additional products. The firm is expected to produce creative collaterals as and when required.
**The costing proposals are subject to the approval of the cost & evaluation committee formed for the project by the Government of Kerala.**
Media Planning and Buying: The Firm will be expected to develop a six-monthly Media Plan for approval. This shall include:
Multi-media release plan including local TVC, local cable services & Print
A detailed outdoor plan including hoardings, bus panels, and wall paintings etc.
Create an integrated phased calendar of release for all the above.
The actual purchase of media space across various print and broadcast mediums will be conducted by the state government agencies or in line with the prevailing market rates approved by the state government.
Task II
Ongoing Communications & PR Support:
The Firm will be expected to provide ongoing communications and public relations support to the State Project Management Unit (SPMU) for the contract period. The support will include but not be limited to the following.
Project Cycle Communications:
Work in close coordination with the Communication Expert, Public Information cell, Support Organizations and other key Specialists to incorporate requirements of technical, environmental, and social components.
Understand the expectations and challenges of the field teams, design and produce communication material to support community interface effectively.
Deliver dissemination material as per the stage of the project to follow the timelines of the communication plan.
Help the SPMU develop ongoing dissemination material on topics like Illegal dumping, reduce waste, recycling at home, expectations from waste generators under the scheme, new SWM systems, etc.
The production of any other print, audio-visual material will support the Project teams at the state, district and ULB level to interface with the community.
Production of success stories, conversion of success stories to case studies in formats that can be disseminated through different mediums and channels.
Document and report regularly all production work accomplished.
Documentation of project activities: monthly photo and video documentation
Any other tasks as may be assigned by the SPMU.
Public Relations:
Manage the public relation activities of the project
Development of press releases and project notes as per requirement
Media monitoring for local, regional, national and international newspapers, television and social media
User friendly daily media monitoring report and media agenda of the day sent to an agreed list of user
Special monitoring on key words provided by the project
Monthly reports of activities
Development of media plan on a monthly basis
Task III
Digital Media Engagement
Develop a Digital Engagement Strategy in line with the project communications strategy- Digital Media Engagement Strategy for the next 12 months
Maintain the digital media channels of the project, including the Project website( www.kswmp.org), and Project social media channels. This will include the development of daily creative content (posters, stories, photos, advocacy images, contests, campaigns, audio, video, infographics, etc) and engagement content (timely responses to the comments, messages and other queries) to meet agreed metrics that will be developed as part of the Digital Engagement Strategy.
Continuously update and implement the agreed Digital Media Engagement Strategy
Maintain a web and social media calendar and content plans of content themes and all upcoming coverage schedules according to the calendar.
This activity shall be managed using a content management system (CMS)
The firm is expected to do the digital marketing in line with social media strategy. This shall include
Search Engine Optimization,
Paid Ad-campaigns,
Social Media Marketing,
Email Marketing
Generate and analyse reports on web traffic and social media on a monthly basis and calibrate the Digital Engagement Strategy accordingly.
Social Media Creative Collaterals: The items listed on deliverables on Section 6 are the minimum range of deliverable collaterals for the social/ digital media engagement under the proposed contract. Unit costs proposed for the following items will be used for arriving at any additional contract variations for additional products. The firm is expected to produce creative collaterals as and when required.
Other Collaterals, including those for the Social Media Platforms:
Design for Collaterals |
|
Task IV
Evaluating Campaign Effectiveness: The Firm is expected to to design the criteria and medium of an evaluation strategy during the first three months of the contract and have it agreed with the project. The Firm shall refine and renew the campaign implementation elements in line with the market performance and stakeholder feedback at the end of Year One.
Deliverables
The table below shows an indicative list of deliverables required from the selected agencies. These are coming in 2 categories
Creative collaterals to be directly delivered by the selected consultant: The numbers shown on the table are Indicative for the purpose of discovering the unit rate to be quoted by the bidders, the actual number would depend on the needs emerging from the communication strategy and outcome of campaign effectiveness
Creative services which are Facilitated by the selected consultant and to be procured from 3rd party agencies: The entire creative input, identification of 3rd parties and monitoring of 3rd party services will have to be managed by the selected consultant against payment of a management fee, which will be a percentage of the remuneration payable to the 3rd party
The requirement of creative collaterals in the table above are only indicative. Based on requirements of IEC campaign the client may seek additional or new deliverables from the consultant. The government constituted cost & evaluation committee formed for the project by the Government of Kerala
No | Deliverables | No. of direct delivery items per year / Indicative Value per Year of outsourced services |
|---|---|---|
|
| A |
A | Inception Report | 1 |
B | Tasks 1 and Tasks II |
|
1 | Brochure - Content & Design | 6 |
2 | Project/Scheme Posters- Content & Design | 100 |
3 | Branding – Development of Tagline and Mascot | 1 |
4 | Development of Radio Spot Script – Up to 60 Sec | 30 |
5 | Production of ULB Explainer Video – Up to 5 minutes duration with shoot, VO and Computer Graphics | 2 |
6 | Production of Videos – Up to 5 minutes duration with 2/3 days shoot at multiple locations with cast | 6 |
7 | Production of Television Ads - upto 40 seconds | 4 |
8 | Development of Designs for – Creatives, Carry bag, Tshirts, Caps, etc | 10 |
9 | Management fee for the indicative value of annual ongoing outsourced Support (to indicate Management Fee in percentage) | 50,00,000* |
10 | Management fee for the indicative value of Outdoor Activities, Wall Paintings, Bus / Train Displays by third parties; (To indicate Management Fee in Percentage) | 50,00,000* |
11 | Management fee for the indicative value of Print Ads - Concept, Design and Layout delivered by third parties; (To indicate Management Fee in Percentage) | 25,00,000* |
C | Task III - Digital Media Engagement - development of social media strategy | 1 |
12 | Development of Social Media / Digital Posters | 365 |
13 | Production of Short Videos / Thumbstopper - upto 60 seconds | 52 |
14 | Management fee for the indicative value of outsources services in Digital Media management (to indicate Management Fee in Percentage) | 25,00,000* |
D | Task - IV - evaluating campaign effectiveness |
|
14 | Design of research design for post campaign evaluation | 1 |
15 | Evaluation of effectiveness of the communications Campaign | 2 |
| Total value of engagement per year |
|
* The value of outsourced services shown in the table above is only for indicative purpose of enabling the bidder to quote a percentage management fee for facilitating these services. The actual outflow of remuneration to 3rd parties would depend upon the IEC needs of the client.
** Space filled in BLUE are Unit rate items and space filled in GREEN are for Percentage quote
Key Professionals Required:
Position Code | Position | Qualification |
K1 | Team Leader – Strategic Communication Specialist | Post-graduate degree/ diploma in journalism/ advertising/communication with 5 years’ work experience as team leader in preparing and implementing strategic campaigns that hinge on behavioural and attitudinal change; familiarity with environment issues; strong and demonstrated media handling capacity. |
K2 | Creative Team Head – Art | 5 years’ proven track record of art direction with experience in developing, designing and producing creative contents for mass multi-media campaigns, social messaging, and experience in producing advertisements, layout and designing, graphics, etc. Degree in journalism/ advertising/communications |
K3 | Creative Team Head – Copy Content | 5 years’ experience in conceptualising and creating copy for major advertising campaigns; experience with behaviour change campaigns is an advantage; excellent communication skills in Malayalam and English. Degree in journalism/ advertising/communications. |
K4 | Creative Team (At least two professionals, one each for the Art Design and Copy Content side) | Expertise in developing, designing and producing creative contents for sensitive and multi-faceted mass campaigns with a minimum work experience of 5 years. Experience in translations in English and Malayalam ( source and target language) Graduate in any field. |
K5 | Media Planner | At least 5 years’ experience in 360 degree media planning using data and analytics; graduate in any field. Experience in media houses is mandatory |
Writer& Content Editor- English | Degree in English literature/Creative Writing/ Journalism with at least 5 years’ experience in newspapers/magazines. | |
K6 | Writer& Content Editor- Malayalam | Degree in Malayalam literature/ Journalism with at least 3 years’ experience in newspapers/magazines. |
K7 | Public Relations | Media Monitoring Services- - Media monitoring for regional, national and international newspapers, television and social media- At least 3 years of experience in media monitoring, |
K8 | Support Professionals. |
|
K9 | Social Media Manager |
|
K10 | Digital Marketer |
|
CVs of key experts will be evaluated. It may be noted that for outreach and communications, local persons who are familiar with the local language, surrounding and socio-cultural context would be preferred. Understanding or prior experience in SWM will be an added advantage for selection.
Timelines of the deliverables and Payment Milestone
Key Deliverable | Timeline | Payment Milestone |
Inception Report duly including review & validation of the already approved communication strategy, the way forward and proposals. This shall duly include at least three creative options for the campaign's creative approach. | Within 2 weeks of signing contract | No Payment |
Task 1 – Development & Production of Mass Media Campaign | Monthly Payment against deliverables for the month after review and acceptance by the client | |
Production of first phase of campaign collaterals | Within 6 weeks of signing contract | |
Rollout of first phase of mass media campaign | Within 8 weeks of signing contract | |
Task II- Ongoing Communications Support: | Ongoing for contract period | |
Task III- Digital Media Engagement | Ongoing for contract period | |
Development of social media strategy | Within 2 weeks of signing contract | |
Continuously update and implement the agreed Digital Media Engagement Strategy. | ||
XXX-fold increase in followers in social media channels | Within 3 months of signing contract | |
Website management | Ongoing for contract period | |
Maintain digital presence of the project; | Ongoing for contract period | |
Task IV – Evaluating Campaign Effectiveness | ||
Development of research design for post campaign evaluation | Within 3 months of signing contract | Upon acceptance of research design for post campaign evaluation report by client(Quoted amount will be released) |
Evaluate the effectiveness of the communications campaign. | At the End of first year | Upon completion of evaluation of campaign effectiveness by submission and acceptance of report by client |
Ethical and Copyright Issues
Cultural sensitivities, religion, language sensitivities, gender issues etc must be kept in mind while designing, pre-testing and roll-out of communication tools. Designs, scripts, storyboard should be original and not be copied or duplicated from any other sources. Music/ background score should be original and not tracks that are pre-recorded/ downloaded/ loops.
Reporting arrangements
The firm will be reporting to the Project Director and work in close coordination with the IEC Expert at the SPMU and the Public Information Cell of KSWMP. The firm provides periodical reports on the number of materials produced, coverage and outreach in terms of numbers. The firm will be evaluated on its timeliness, quality of content, and appeal of the packaging and production.
The firm is expected to have a local office at Trivandrum, Kerala where the state project management unit (SPMU) is located. The selected Consultant should provide a dedicated team to interact with KSWMP officials and work on the account from Trivandrum. The key professionals shall report to the SPMU as and when required; at least twice a week.
Time Duration
The time duration of the engagement will be for 4 years from the date of execution of the contract with a mid term performance review scheduled at the end of the 2nd year. In case the consultant fails to satisfy performance expectations of the client, services will be discontinued at the end of the second year.
Extension of Contract
The contract is extendable for any other period as may be subsequently agreed upon by both parties.
Note on Technical Submission
The sample multimedia files to be included as part of the bid shall be submitted to the State Project Management Unit, KSWMP, Thiruvananthapuram, in a Pen drive or USB flash drive. This shall be submitted along with the online submission of proposals before the deadline.
Lump-Sum Form of Contract
STANDARD FORM OF CONTRACT
Consultant’s Services
Lump-Sum
TABLE OF CONTENTS
Form of Contract 96
I. General Conditions of Contract 99
A. General Provisions 99
1. Definitions 99
2. Relationship between the Parties 100
3. Law Governing Contract 101
4. Language 101
5. Headings 101
6. Communications 101
7. Location 101
8. Authority of Member in Charge 101
9. Authorized Representatives 101
10. Fraud and Corruption 101
B. Commencement, Completion, Modification and Termination of Contract 102
11. Effectiveness of Contract 102
12. Termination of Contract for Failure to Become Effective 102
13. Commencement of Services 102
14. Expiration of Contract 102
15. Entire Agreement 102
16. Modifications or Variations 102
17. Force Majeure 103
18. Suspension 104
19. Termination 104
C. Obligations of the Consultant 106
20. General 106
21. Conflict of Interest 107
22. Confidentiality 108
23. Liability of the Consultant 109
24. Insurance to be taken out by the Consultant 109
25. Accounting, Inspection and Auditing 109
26. Reporting Obligations 109
27. Proprietary Rights of the Client in Reports and Records 110
28. Equipment, Vehicles and Materials 110
29. Code of Conduct 110
30. Forced Labor 110
31. Child Labor 111
32. Non-Discrimination and Equal Opportunity 112
33. Training of Experts 112
D. Consultant’s Experts and Sub-Consultants 112
34. Description of Key Experts 112
35. Replacement of Key Experts 112
36. Removal of Experts or Sub-consultants 113
E. Obligations of the Client 113
37. Assistance and Exemptions 113
38. Access to Project Site 114
39. Change in the Applicable Law Related to Taxes and Duties 115
40. Services, Facilities and Property of the Client 115
41. Counterpart Personnel 115
42. Payment Obligation 115
F. Payments to the Consultant 115
43. Contract Price 115
44. Taxes and Duties 116
45. Currency of Payment 116
46. Mode of Billing and Payment 116
47. Interest on Delayed Payments 117
G. Fairness and Good Faith 117
48. Good Faith 117
H. Settlement of Disputes 117
49. Amicable Settlement 117
50. Dispute Resolution 117
Special Conditions of Contract 121
Appendices 129
Contract for Consultant’s Services
Lump-Sum
Project Name ___________________________
[Loan/Credit/Grant] No.____________________
Contract No. ____________________________
Assignment Title: _____________________________
between
[Name of the Client]
and
[Name of the Consultant]
Dated:
Form of Contract
Lump-Sum
(Text in brackets [ ] is optional; all notes should be deleted in the final text)
This CONTRACT (hereinafter called the “Contract”) is made the [number] day of the month of [month], [year], between, on the one hand, [name of Client or Recipient] (hereinafter called the “Client”) and, on the other hand, [name of Consultant] (hereinafter called the “Consultant”).
[If the Consultant consist of more than one entity, the above should be partially amended to read as follows: “…(hereinafter called the “Client”) and, on the other hand, a Joint Venture (name of the JV) consisting of the following entities, each member of which will be jointly and severally liable to the Client for all the Consultant’s obligations under this Contract, namely, [name of member] and [name of member] (hereinafter called the “Consultant”).]
WHEREAS
(a) the Client has requested the Consultant to provide certain consulting services as defined in this Contract (hereinafter called the “Services”);
(b) the Consultant, having represented to the Client that it has the required professional skills, expertise and technical resources, has agreed to provide the Services on the terms and conditions set forth in this Contract;
(c) the Client has received [or has applied for] a loan [or credit or grant] from the [insert as relevant, International Bank for Reconstruction and Development (IBRD) or International Development Association (IDA)]: toward the cost of the Services and intends to apply a portion of the proceeds of this [loan/credit/grant] to eligible payments under this Contract, it being understood that (i) payments by the Bank will be made only at the request of the Client and upon approval by the Bank; (ii) such payments will be subject, in all respects, to the terms and conditions of the [loan/financing/grant] agreement, including prohibitions of withdrawal from the [loan/credit/grant] account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of the Bank, is prohibited by the decision of the United Nations Security council taken under Chapter VII of the Charter of the United Nations; and (iii) no party other than the Client shall derive any rights from the [loan/financing/grant] agreement or have any claim to the [loan/credit/grant] proceeds;
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents attached hereto shall be deemed to form an integral part of this Contract:
(a) The General Conditions of Contract (including Attachment 1 “Fraud and Corruption”);
(b) The Special Conditions of Contract;
(c) Appendices:
Appendix A: Terms of Reference
Appendix B: Key Experts
Appendix C: Breakdown of Contract Price
Appendix D: Form of Advance Payments Guarantee
In the event of any inconsistency between the documents, the following order of precedence shall prevail: the Special Conditions of Contract; the General Conditions of Contract, including Attachment 1; Appendix A; Appendix B; Appendix C; Appendix D, and Appendix E. Any reference to this Contract shall include, where the context permits, a reference to its Appendices.
2. The mutual rights and obligations of the Client and the Consultant shall be as set forth in the Contract, in particular:
(a) the Consultant shall carry out the Services in accordance with the provisions of the Contract; and
(b) the Client shall make payments to the Consultant in accordance with the provisions of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as of the day and year first above written.
For and on behalf of [Name of Client]
[Authorized Representative of the Client – name, title and signature]
For and on behalf of [Name of Consultant or Name of a Joint Venture]
[Authorized Representative of the Consultant – name and signature]
[For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached.
For and on behalf of each of the members of the Consultant [insert the Name of the Joint Venture]
[Name of the lead member]
[Authorized Representative on behalf of a Joint Venture]
[add signature blocks for each member if all are signing]
General Conditions of Contract
A. General Provisions
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
a. Commissions and Fees |
|
B. Commencement, Completion, Modification and Termination of Contract
|
|
|
|
|
|
|
|
|
|
|
|
| |
a. Definition |
|
b. No Breach of Contract |
|
c. Measures to be Taken |
(a) demobilize, in which case the Consultant shall be reimbursed for additional costs they reasonably and necessarily incurred, and, if required by the Client, in reactivating the Services; or (b) continue with the Services to the extent reasonably possible, in which case the Consultant shall continue to be paid under the terms of this Contract and be reimbursed for additional costs reasonably and necessarily incurred.
|
|
|
|
|
a. By the Client | 19.1.1. The Client may terminate this Contract in case of the occurrence of any of the events specified in paragraphs (a) through (f) of this Clause. In such an occurrence the Client shall give at least thirty (30) calendar days’ written notice of termination to the Consultant in case of the events referred to in (a) through (d); at least sixty (60) calendar days’ written notice in case of the event referred to in (e); and at least five (5) calendar days’ written notice in case of the event referred to in (f):
19.1.2. Furthermore, if the Client determines that the Consultant has engaged in Fraud and Corruption in competing for or in executing the Contract, then the Client may, after giving fourteen (14) calendar days written notice to the Consultant, terminate the Consultant's employment under the Contract. |
b. By the Consultant | 19.1.3. The Consultant may terminate this Contract, by not less than thirty (30) calendar days’ written notice to the Client, in case of the occurrence of any of the events specified in paragraphs (a) through (d) of this Clause.
|
c. Cessation of Rights and Obligations | 19.1.4. Upon termination of this Contract pursuant to Clauses GCC 12 or GCC 19 hereof, or upon expiration of this Contract pursuant to Clause GCC 14, all rights and obligations of the Parties hereunder shall cease, except (i) such rights and obligations as may have accrued on the date of termination or expiration, (ii) the obligation of confidentiality set forth in Clause GCC 22, (iii) the Consultant’s obligation to permit inspection, copying and auditing of their accounts and records set forth in Clause GCC 25 and to cooperate and assist in any inspection or investigation, and (iv) any right which a Party may have under the Applicable Law. |
d. Cessation of Services | 19.1.5. Upon termination of this Contract by notice of either Party to the other pursuant to Clauses GCC 19a or GCC 19b, the Consultant shall, immediately upon dispatch or receipt of such notice, take all necessary steps to bring the Services to a close in a prompt and orderly manner and shall make every reasonable effort to keep expenditures for this purpose to a minimum. With respect to documents prepared by the Consultant and equipment and materials furnished by the Client, the Consultant shall proceed as provided, respectively, by Clauses GCC 27 or GCC 28. |
e. Payment upon Termination | 19.1.6. Upon termination of this Contract, the Client shall make the following payments to the Consultant:
|
C. Obligations of the Consultant
| |
a. Standard of Performance |
|
b. Law Applicable to Services |
|
|
|
a. Consultant Not to Benefit from Commissions, Discounts, etc. | 21.1.1 The payment of the Consultant pursuant to GCC F (Clauses GCC 43 through 47) shall constitute the Consultant’s only payment in connection with this Contract and, subject to Clause GCC 21.1.3, the Consultant shall not accept for its own benefit any trade commission, discount or similar payment in connection with activities pursuant to this Contract or in the discharge of its obligations hereunder, and the Consultant shall use its best efforts to ensure that any Sub-consultants, as well as the Experts and agents of either of them, similarly shall not receive any such additional payment. 21.1.2 Furthermore, if the Consultant, as part of the Services, has the responsibility of advising the Client on the procurement of goods, works or services, the Consultant shall comply with the Bank’s Applicable Regulations, and shall at all times exercise such responsibility in the best interest of the Client. Any discounts or commissions obtained by the Consultant in the exercise of such procurement responsibility shall be for the account of the Client. |
b. Consultant and Affiliates Not to Engage in Certain Activities | 21.1.3 The Consultant agrees that, during the term of this Contract and after its termination, the Consultant and any entity affiliated with the Consultant, as well as any Sub-consultants and any entity affiliated with such Sub-consultants, shall be disqualified from providing goods, works or non-consulting services resulting from or directly related to the Consultant’s Services for the preparation or implementation of the project. |
c. Prohibition of Conflicting Activities | 21.1.4 The Consultant shall not engage, and shall cause its Experts as well as its Sub-consultants not to engage, either directly or indirectly, in any business or professional activities that would conflict with the activities assigned to them under this Contract. |
d. Strict Duty to Disclose Conflicting Activities | 21.1.5 The Consultant has an obligation and shall ensure that its Experts and Sub-consultants shall have an obligation to disclose any situation of actual or potential conflict that impacts their capacity to serve the best interest of their Client, or that may reasonably be perceived as having this effect. Failure to disclose said situations may lead to the disqualification of the Consultant or the termination of its Contract. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| Not used |
|
No persons shall be employed or engaged who have been subject to trafficking. Trafficking in persons is defined as the recruitment, transportation, transfer, harboring or receipt of persons by means of the threat or use of force or other forms of coercion, abduction, fraud, deception, abuse of power, or of a position of vulnerability, or of the giving or receiving of payments or benefits to achieve the consent of a person having control over another person, for the purposes of exploitation. |
|
The Consultant, including its Subconsultants, shall not employ or engage a child between the minimum age and the age of 18 in a manner that is likely to be hazardous, or to interfere with, the child’s education, or to be harmful to the child’s health or physical, mental, spiritual, moral, or social development. The Consultant, including its Subconsultants, shall only employ or engage children between the minimum age and the age of 18 after an appropriate risk assessment has been conducted by the Consultant with the Client’s consent. The Consultant shall be subject to regular monitoring by the Client that includes monitoring of health, working conditions and hours of work. Work considered hazardous for children is work that, by its nature or the circumstances in which it is carried out, is likely to jeopardize the health, safety, or morals of children. Such work activities prohibited for children include work:
|
|
Special measures of protection or assistance to remedy past discrimination or selection for a particular job based on the inherent requirements of the job shall not be deemed discrimination. The Consultant shall provide protection and assistance as necessary to ensure non-discrimination and equal opportunity, including for specific groups such as women, people with disabilities, migrant workers and children (of working age in accordance with Clause GCC 31). |
|
The Consultant shall provide training on SEA and SH, including its prevention, to any of its Experts who has a role to supervise other Experts. |
D. Consultant’s Experts and Sub-Consultants
|
|
|
|
|
the Consultant shall, at the Client’s written request, provide a replacement.
|
E. Obligations of the Client
|
|
|
|
|
|
|
|
|
|
|
|
F. Payments to the Consultant
|
|
|
|
|
|
|
46.2.1 Advance payment: Unless otherwise indicated in the SCC, an advance payment shall be made against an advance payment bank guarantee acceptable to the Client in an amount (or amounts) and in a currency (or currencies) specified in the SCC. Such guarantee (i) is to remain effective until the advance payment has been fully set off, and (ii) is to be in the form set forth in Appendix D, or in such other form as the Client shall have approved in writing. The advance payments will be set off by the Client in equal portions against the lump-sum installments specified in the SCC until said advance payments have been fully set off. 46.2.2 The Lump-Sum Installment Payments. The Client shall pay the Consultant within sixty (60) days after the receipt by the Client of the deliverable(s) and the cover invoice for the related lump-sum installment payment. The payment can be withheld if the Client does not approve the submitted deliverable(s) as satisfactory in which case the Client shall provide comments to the Consultant within the same sixty (60) days period. The Consultant shall thereupon promptly make any necessary corrections, and thereafter the foregoing process shall be repeated. 46.2.3 The Final Payment. The final payment under this Clause shall be made only after the final report have been submitted by the Consultant and approved as satisfactory by the Client. The Services shall then be deemed completed and finally accepted by the Client. The last lump-sum installment shall be deemed approved for payment by the Client within ninety (90) calendar days after receipt of the final report by the Client unless the Client, within such ninety (90) calendar day period, gives written notice to the Consultant specifying in detail deficiencies in the Services, the final report. The Consultant shall thereupon promptly make any necessary corrections, and thereafter the foregoing process shall be repeated. 46.2.4 All payments under this Contract shall be made to the accounts of the Consultant specified in the SCC. 46.2.5 With the exception of the final payment under 46.2.3 above, payments do not constitute acceptance of the whole Services nor relieve the Consultant of any obligations hereunder. |
|
|
G. Fairness and Good Faith
|
|
H. Settlement of Disputes
|
|
|
|
Attachment 1
Fraud and Corruption
(Text in this Attachment shall not be modified)
Purpose
The Bank’s Anti-Corruption Guidelines and this annex apply with respect to procurement under Bank Investment Project Financing operations.
Requirements
The Bank requires that Borrowers (including beneficiaries of Bank financing); bidders (applicants/proposers), consultants, contractors and suppliers; any sub-contractors, sub-consultants, service providers or suppliers; any agents (whether declared or not); and any of their personnel, observe the highest standard of ethics during the procurement process, selection and contract execution of Bank-financed contracts, and refrain from Fraud and Corruption.
To this end, the Bank:
Defines, for the purposes of this provision, the terms set forth below as follows:
“corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party;
“fraudulent practice” is any act or omission, including misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain financial or other benefit or to avoid an obligation;
“collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party;
“coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party;
“obstructive practice” is:
deliberately destroying, falsifying, altering, or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive, or collusive practice; and/or threatening, harassing, or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation; or
acts intended to materially impede the exercise of the Bank’s inspection and audit rights provided for under paragraph 2.2 e. below.
Rejects a proposal for award if the Bank determines that the firm or individual recommended for award, any of its personnel, or its agents, or its sub-consultants, sub-contractors, service providers, suppliers and/ or their employees, has, directly or indirectly, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question;
In addition to the legal remedies set out in the relevant Legal Agreement, may take other appropriate actions, including declaring misprocurement, if the Bank determines at any time that representatives of the Borrower or of a recipient of any part of the proceeds of the loan engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices during the procurement process, selection and/or execution of the contract in question, without the Borrower having taken timely and appropriate action satisfactory to the Bank to address such practices when they occur, including by failing to inform the Bank in a timely manner at the time they knew of the practices;
Pursuant to the Bank’s Anti- Corruption Guidelines and in accordance with the Bank’s prevailing sanctions policies and procedures, may sanction a firm or individual, either indefinitely or for a stated period of time, including by publicly declaring such firm or individual ineligible (i) to be awarded or otherwise benefit from a Bank-financed contract, financially or in any other manner; (ii) to be a nominated sub-contractor, consultant, manufacturer or supplier, or service provider of an otherwise eligible firm being awarded a Bank-financed contract; and (iii) to receive the proceeds of any loan made by the Bank or otherwise to participate further in the preparation or implementation of any Bank-financed project;
Requires that a clause be included in bidding/request for proposals documents and in contracts financed by a Bank loan, requiring (i) bidders (applicants/proposers), consultants, contractors, and suppliers, and their sub-contractors, sub-consultants, service providers, suppliers, agents personnel, permit the Bank to inspect all accounts, records and other documents relating to the procurement process, selection and/or contract execution, and to have them audited by auditors appointed by the Bank.
Special Conditions of Contract
[Notes in brackets are for guidance purposes only and should be deleted in the final text of the signed contract]
Number of GC Clause | Amendments of, and Supplements to, Clauses in the General Conditions of Contract | |||||||||||||||||||||||||||||||||||
1.1(a) | The Contract shall be construed in accordance with the law of India | |||||||||||||||||||||||||||||||||||
4.1 | The language is: English. | |||||||||||||||||||||||||||||||||||
6.1 and 6.2 | The addresses are [fill in at negotiations with the selected firm]: Client :
Attention : Facsimile : E-mail (where permitted): Consultant :
Attention : Facsimile : E-mail (where permitted) : | |||||||||||||||||||||||||||||||||||
8.1 | [Note: If the Consultant consists only of one entity, state “N/A”; OR If the Consultant is a Joint Venture consisting of more than one entity, the name of the JV member whose address is specified in Clause SCC 6.1 should be inserted here.] The Lead Member on behalf of the JV is ___________ ______________________________ [insert name of the member] | |||||||||||||||||||||||||||||||||||
9.1 | The Authorized Representatives are: For the Client: [name, title] For the Consultant: [name, title] | |||||||||||||||||||||||||||||||||||
11.1 | The effectiveness conditions are the following: Signing of Contract by both the parties, after due approvals. [modify, if required e,g. to include effectiveness of the Bank [loan/credit/grant]; receipt by the Consultant of an advance payment, and by the Client of an advance payment guarantee (see Clause SCC 50.1(a)); etc.] | |||||||||||||||||||||||||||||||||||
12.1 | Termination of Contract for Failure to Become Effective: The time period shall be 30 days. [modify, if necessary]. | |||||||||||||||||||||||||||||||||||
13.1 | Commencement of Services: The number of days shall be 10 days. [modify, if necessary] Confirmation of Key Experts’ availability to start the Assignment shall be submitted to the Client in writing as a written statement signed by each Key Expert. | |||||||||||||||||||||||||||||||||||
14.1 | Expiration of Contract: The time period shall be 4 Years | |||||||||||||||||||||||||||||||||||
21 b. | The Client reserves the right to determine on a case-by-case basis whether the Consultant should be disqualified from providing goods, works or non-consulting services due to a conflict of a nature described in Clause GCC 21.1.3 Yes | |||||||||||||||||||||||||||||||||||
23.1 | No additional provisions. | |||||||||||||||||||||||||||||||||||
24.1 | The insurance coverage against the risks shall be as follows: (a) Professional liability insurance, with a minimum coverage of the total ceiling amount (b) Third Party motor vehicle liability insurance in respect of motor vehicles operated in the Client’s country by the Consultant or its Experts or Sub-consultants, with a minimum coverage as per the latest Amended Motor Vehicles Act, India; (c) Third Party liability insurance, with a minimum coverage of amount in accordance with the applicable law in India (d) employer’s liability and workers’ compensation insurance in respect of the experts and Sub-consultants in accordance with the relevant provisions of the applicable law in the Client’s country, as well as, with respect to such Experts, any such life, health, accident, travel or other insurance as may be appropriate; and (e) insurance against loss of or damage to (i) equipment purchased in whole or in part with funds provided under this Contract, (ii) the Consultant’s property used in the performance of the Services, and (iii) any documents prepared by the Consultant in the performance of the Services. | |||||||||||||||||||||||||||||||||||
27.1 | None | |||||||||||||||||||||||||||||||||||
27.2 | [The Consultant shall not use any data, documents and software for purposes unrelated to this Contract without the prior written approval of the Client.] | |||||||||||||||||||||||||||||||||||
37.1 (a) through (f) | [List here any changes or additions to Clause GCC 37.1. If there are no such changes or additions, delete this Clause SCC 37.1.] | |||||||||||||||||||||||||||||||||||
37.1(g) | [List here any other assistance to be provided by the Client. If there is no such other assistance, delete this Clause SCC 37.1(g).] | |||||||||||||||||||||||||||||||||||
43.1 | The Contract price is: Rs. ___________________ [insert amount] [indicate: inclusive or exclusive] of local indirect taxes. Any indirect local taxes chargeable in respect of this Contract for the Services provided by the Consultant shall be paid by the Consultant. The Client shall only reimburse Goods & Services Tax (GST) payable on the contract value by the consultants, as per Applicable Law in India subject to the Client, performing such duties in regard to the deduction of taxes as may be lawfully imposed. However, Consultant shall have to produce to the Client, all relevant documents establishing the proof of payment/ filing of return to the tax authority etc. The consultant shall register itself for GST with appropriate authority in India & shall provide the Registration Number to the Client. The amount of such taxes is ____________________ [insert the amount as finalized at the Contract’s negotiations on the basis of the estimates provided by the Consultant in Form FIN-2 of the Consultant’s Financial Proposal.] | |||||||||||||||||||||||||||||||||||
44.1 and 44.2 | The consultants, sub-consultants and the Personnel shall pay the taxes, taxes, duties, fees, levies and other impositions levied under the existing, amended or enacted laws during life of this contract and the client shall perform such duties in this regard to the deduction of such taxes as may be lawfully imposed. The Client shall only reimburse the Goods and Services Tax (GST) payable on the contract value by the consultants, as per Applicable Law in India, subject to the Client, performing such duties in regard to the deduction of taxes as may be lawfully imposed. However, Consultant shall have to produce to the Client, all relevant documents establishing the proof of payment/ filing of return to the tax authority etc. | |||||||||||||||||||||||||||||||||||
46.2 |
| |||||||||||||||||||||||||||||||||||
46.2.1 | The following provisions shall apply to the advance payment and the advance bank payment guarantee: (1) An advance payment of Rs…. [insert amount] shall be made within [insert number] days after the receipt of an advance bank payment guarantee and the invoice by the Client. The advance payment will be set off by the Client in equal portions against [list the payments against which the advance is offset]. (2) The advance bank payment guarantee shall be in the amount of the advance payment. (3) The bank guarantee will be released when the advance payment has been fully set off. | |||||||||||||||||||||||||||||||||||
46.2.4 | The account is: [insert account] for Rs. | |||||||||||||||||||||||||||||||||||
47.1 | The interest rate is: For local currency : 3% for INR part | |||||||||||||||||||||||||||||||||||
50.1 | Disputes shall be settled by arbitration in accordance with the following provisions: 1. Selection of Arbitrators. Each dispute submitted by a Party to arbitration shall be heard by a sole arbitrator or an arbitration panel composed of three (3) arbitrators, in accordance with the following provisions: (a) Where the Parties agree that the dispute concerns a technical matter, they may agree to appoint a sole arbitrator or, failing agreement on the identity of such sole arbitrator within thirty (30) days after receipt by the other Party of the proposal of a name for such an appointment by the Party who initiated the proceedings, either Party may apply to [name an appropriate professional body, e.g., Indian Council of Arbitration/ President of the Institution of Engineers (India)/ The International Centre for Alternative Disputes Resolution (India)*] for a list of not fewer than five (5) nominees and, on receipt of such list, the Parties shall alternately strike names therefrom, and the last remaining nominee on the list shall be the sole arbitrator for the matter in dispute. If the last remaining nominee has not been determined in this manner within sixty (60) days of the date of the list, [insert the name of the same professional body as above] shall appoint, upon the request of either Party and from such list or otherwise, a sole arbitrator for the matter in dispute. (b) Where the Parties do not agree that the dispute concerns a technical matter, the Client and the Consultant shall each appoint one (1) arbitrator, and these two arbitrators shall jointly appoint a third arbitrator, who shall chair the arbitration panel. If the arbitrators named by the Parties do not succeed in appointing a third arbitrator within thirty (30) days after the latter of the two (2) arbitrators named by the Parties has been appointed, the third arbitrator shall, at the request of either Party, be appointed by [name an appropriate appointing authority, e.g., Indian Council of Arbitration/ President of the Institution of Engineers (India)/ The International Centre for Alternative Disputes Resolution (India)*]. (c) If, in a dispute subject to paragraph (b) above, one Party fails to appoint its arbitrator within thirty (30) days after the other Party has appointed its arbitrator, the Party which has named an arbitrator may apply to the [name the same appointing authority as in said paragraph (b)] to appoint a sole arbitrator for the matter in dispute, and the arbitrator appointed pursuant to such application shall be the sole arbitrator for that dispute. | |||||||||||||||||||||||||||||||||||
2. Rules of Procedure. Arbitration proceedings shall be conducted in accordance with the procedure of the Arbitration & Conciliation Act 1996, of India. 3. Substitute Arbitrators. If for any reason an arbitrator is unable to perform his/her function, a substitute shall be appointed in the same manner as the original arbitrator. 4. Nationality and Qualifications of Arbitrators. The sole arbitrator or the third arbitrator appointed pursuant to paragraphs 1(a) through 1(c) above shall be a recognized legal or technical expert with extensive experience in relation to the matter in dispute. | ||||||||||||||||||||||||||||||||||||
5. Miscellaneous. In any arbitration proceeding hereunder: (a) proceedings shall, unless otherwise agreed by the Parties, be held in the city where the contract is signed; (b) the English language shall be the official language for all purposes;
* Choose one alternative. Insert Chairman of the Executive Committee of the Indian Roads Congress (for highway project) or any other appropriate institution (for other types of consultancies). Alternatively [Apart from the adhoc arbitration services obtained through mutually agreed Arbitrator(s) as above, Institutional arbitration services are also available in India. Institutional arbitration (and mediation) dispute resolution mechanisms can be gainfully used, preferably for relatively larger contracts. Following clause may be included, if it is decided to use Institutional Services for arbitration for resolution of disputes, and in such a case other clauses related to Arbitration/ Arbitrator would be deleted. In the sample clause below, substitute the reference to ‘Rules of Domestic Commercial Arbitration of the Indian Council of Arbitration’ by the specific institution that is sought to be engaged e.g. The International Centre for Alternative Dispute Resolution (ICADR), The Indian Institute of Arbitration and Mediation (IIAM), Indian Chamber’s Council of Arbitration, Delhi International Arbitration Centre (DAC), Construction Industry Arbitration Council (CIAC), Council For National and International Commercial Arbitration, London Court of International Arbitration (India Centre) or the like.] "Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by arbitration in accordance with the Rules of Domestic Commercial Arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be binding on the parties. The arbitral tribunal shall consist of 3 Arbitrators, arbitration proceedings shall be held at__________, India and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English”. [ICA rules provide for arbitration tribunal of 3 arbitrators if the value of claim is over Rs 10 Million unless the parties have agreed otherwise for a sole arbitrator]. |
Appendices
Appendix A – Terms of Reference
[This Appendix shall include the final Terms of Reference (TORs) worked out by the Client and the Consultant during the negotiations; dates for completion of various tasks; location of performance for different tasks; detailed reporting requirements and list of deliverables against which the payments to the Consultant will be made; Client’s input, including counterpart personnel assigned by the Client to work on the Consultant’s team; specific tasks or actions that require prior approval by the Client.
Insert the text based on the Section 7 (Terms of Reference) of the ITC in the RFP and modified based on the Forms TECH-1 through TECH-5 of the Consultant’s Proposal. Highlight the changes to Section 7 of the RFP]
………………………………………………………………………………………………
Appendix B - Key Experts
[Insert a table based on Form TECH-6 of the Consultant’s Technical Proposal and finalized at the Contract’s negotiations. Attach the CVs (updated and signed by the respective Key Experts) demonstrating the qualifications of Key Experts.]
……………………………………………………………………………………………………
Appendix C – Breakdown of Contract Price
[Insert the table with the unit rates to arrive at the breakdown of the lump-sum price. The table shall be based on [Form FIN-3 and FIN-4] of the Consultant’s Proposal and reflect any changes agreed at the Contract negotiations, if any. The footnote shall list such changes made to [Form FIN-3 and FIN-4] at the negotiations or state that none has been made.]
When the Consultant has been selected under Quality-Based Selection method, also add the following:
“The agreed remuneration rates shall be stated in the attached Model Form I. This form shall be prepared on the basis of Appendix A to Form FIN-3 of the RFP “Consultants’ Representations regarding Costs and Charges” submitted by the Consultant to the Client prior to the Contract’s negotiations.
Should these representations be found by the Client (either through inspections or audits pursuant to Clause GCC 25.2 or through other means) to be materially incomplete or inaccurate, the Client shall be entitled to introduce appropriate modifications in the remuneration rates affected by such materially incomplete or inaccurate representations. Any such modification shall have retroactive effect and, in case remuneration has already been paid by the Client before any such modification, (i) the Client shall be entitled to offset any excess payment against the next monthly payment to the Consultants, or (ii) if there are no further payments to be made by the Client to the Consultants, the Consultants shall reimburse to the Client any excess payment within thirty (30) days of receipt of a written claim of the Client. Any such claim by the Client for reimbursement must be made within twelve (12) calendar months after receipt by the Client of a final report and a final statement approved by the Client in accordance with Clause GCC 46.2.3 of this Contract.”]
Model Form I
Breakdown of Agreed Fixed Rates in Consultant’s Contract
We hereby confirm that we have agreed to pay to the Experts listed, who will be involved in performing the Services, the basic fees and away from the home office allowances (if applicable) indicated below:
(Expressed in Rs.)
Experts | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | |
Name | Position | Basic Remuneration rate per Working Month/Day/Year | Social Charges1 | Overhead1 | Subtotal | Profit2 | Away from Home Office Allowance | Agreed Fixed Rate per Working Month/Day/Hour | Agreed Fixed Rate per Working Month/Day/Hour1 |
Home Office | |||||||||
Work in the Client’s Country | |||||||||
1 Expressed as percentage of 1
2 Expressed as percentage of 4
Signature Date
Name and Title:
Appendix D - Form of Advance Payments Guarantee
[See Clause GCC 42.2.1 and SCC 46.2.1]
{Guarantor letterhead or SWIFT identifier code}
Bank Guarantee for Advance Payment
Guarantor: ___________________ [insert commercial Bank’s Name, and Address of Issuing Branch or Office]
Beneficiary: _________________ [insert Name and Address of Client]
Date: ____________[insert date]____
ADVANCE PAYMENT GUARANTEE No.: ___________[insert number]______
We have been informed that ____________ [name of Consultant or a name of the Joint Venture, same as appears on the signed Contract] (hereinafter called "the Consultant") has entered into Contract No. _____________ [reference number of the contract] dated ___[insert date]_________ with the Beneficiary, for the provision of __________________ [brief description of Services] (hereinafter called "the Contract").
Furthermore, we understand that, according to the conditions of the Contract, an advance payment in the sum of ___________ [insert amount in figures] ( ) [amount in words] is to be made against an advance payment guarantee.
At the request of the Consultant, we, as Guarantor, hereby irrevocably undertake to pay the Beneficiary any sum or sums not exceeding in total an amount of ___________ [amount in figures] ( ) [amount in words]1 upon receipt by us of the Beneficiary’s complying demand supported by the Beneficiary’s a written statement, whether in the demand itself or in a separate signed document accompanying or identifying the demand, stating that the Consultant is in breach of its obligation under the Contract because the Consultant:
(a) has failed to repay the advance payment in accordance with the Contract conditions, specifying the amount which the Consultant has failed to repay;
(b) has used the advance payment for purposes other than toward providing the Services under the Contract.
It is a condition for any claim and payment under this guarantee to be made that the advance payment referred to above must have been received by the Consultant on their account number ___________ at _________________ [name and address of bank].
The maximum amount of this guarantee shall be progressively reduced by the amount of the advance payment repaid by the Consultant as indicated in certified statements or invoices marked as “paid” by the Client which shall be presented to us. This guarantee shall expire, at the latest, upon our receipt of the payment certificate or paid invoice indicating that the Consultant has made full repayment of the amount of the advance payment, or on the __ day of _[month]__________, [year]__,2 whichever is earlier. Consequently, any demand for payment under this guarantee must be received by us at this office on or before that date.
This guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010 revision, ICC Publication No. 758.
_____________________
[signature(s)]
{Note: All italicized text is for indicative purposes only to assist in preparing this form and shall be deleted from the final product.}
REQUEST FOR EXPRESSION OF INTEREST
(CONSULTING SERVICES- FIRMS SELECTION)
1 | Country | INDIA |
2 | Name of the Project | PROJECT ON CLIMATE RESILIENT AGRICULTURE IN MAHARASHTRA (PoCRA) |
3 | Project Number/ Loan Number | P160408/88290-IN |
4 | Assignment Title | INDEPENDENT POST PROCUREMENT REVIEWS OF CONTRACTS for PoCRA for 2021-2022,2022-23 & 2023-24 |
5 | Reference No | EOI No. 182/PoCRA/PMU/22-23 |
Background:
The Government of Maharashtra has received financing USD 420 million from the World Bank towards the cost of the Project on Climate Resilient Agriculture in Maharashtra (PoCRA). The project development objective is to enhance climate-resilience and profitability of smallholder farming systems in project districts of Maharashtra. The project aims to achieve the objective through promotion of climate resilient technologies and commodity value chain across approximately 4,000 drought-prone villages in 16 districts, namely, Jalgaon, Aurangabad, Jalna, Beed, Parbhani, Hingoli, Osmanabad, Latur, Nanded, Buldhana, Washim, Akola, Amravati, Yavatmal, Wardha and Nashik and approximately 1000 salinity affected villages in the basin of Purna river spread across Akola, Amravati, Buldhana and Jalgaon districts.
The project intends to apply part of the proceeds for consulting services for the consultancy services for Post Procurement Review of PoCRA for 2021-22, 2022-23 & 2023-24 from qualified consultants.
The consulting services requires carrying out Post Procurement Review Audit
The scope of Post Procurement Review Assignment:
To carry out Post Procurement Review audit of the project at various implementing levels as per the enclosed Terms of Reference and submit report to Project Management Unit.
An indicative Terms of Reference (ToR) for the consultancy is enclosed for improved understanding of the proposed assignment.
The period of the assignment is one year for the Procurement Audit of three years i.e 2021-22, 2022-23 & 2023-24.
The Project Director, PoCRA invites eligible “Consultancy Firms” to indicate their interest in providing the above-mentioned Services. Interested applicants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.
The short-listing criteria are:
The consultancy firms will be shortlisted according to Section VII Approved Selection Methods for consulting services, paragraph, 7.17 of the World Bank’s Procurement Regulation for IPF Borrowers, July 2016, revised November 2017 issued by World Bank.
The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s Procurement Regulation for IPF Borrowers, July 2016, revised November 2017 issued by World Bank, setting forth the World Bank’s policy on conflict of interest.
(https://policies.worldbank.org/sites/ppf3/PPFDocuments/Forms/DispPage.aspx?docid=4005&ver=current )
Associations and joint ventures are not allowed for this assignment.
The consultant will be selected in accordance with the Least Cost Selection method (LCS) set out in the World Bank’s Procurement Regulation issued by World Bank.
Expressions of interest must be submitted through e-procurement portal www.mahatenders.gov.in as per schedule.
Interested applicants would be required to register on the e-procurement portal, which is free of cost, and would be responsible for ensuring that any addenda available on the portal is also downloaded and incorporated prior to the submission of Expression of Interest (EoI). For submission of EOI online at the portal indicated above, the applicant is also required to have a Digital Signature (DSC) from one of the Government of India authorized Certifying Authorities. The list of the authorized Certifying Authorities can be found from the link http://www.cca.gov.in.
Sd/-
Project Director, PoCRA
Address:
Project Director,
Project on Climate Resilient Agriculture,
30 B, Arcade, World Trade Centre, Cuffe Parade,
Mumbai-400005
Email id: procurement.pmu@mahapocra.gov.in
FAX: 022-2216335
Appendix A – Terms of Reference
Terms of Reference for Conducting Independent Procurement Audit (Post) Reviews of Contracts Under Maharashtra Project on Climate Resilient Agriculture (Pocra)
1. Background:
The essence of the World Bank Post Procurement Review is to ensure that the Bank receives adequate, independent, and professional, audit assurance that the procurement procedures of World Bank are adhered ate all project implementation levels.
Based on the World Bank’s assessment of the procurement capacity, the contracts below a certain threshold are subject to post review. While the entire procurement process for all post review contracts is completed without the Bank’s prior review and clearance but all the contracts are required to be procured as per the Bank’s Guidelines for Procurement under IBRD Loans and Credits and the Guidelines for Selection and Employment of Consultants by World Bank Borrowers (‘’Guidelines’’). It is mandated that:
PoCRA project is being executed in selected 16 districts of the state. At each level, the institutional arrangement has been made to manage the project’s procurement-related aspects including goods, works, and consulting and other services. This procurement post review of the contracts is required at PMU, Districts/Sub-divisions/VCRMCs and Farmer Producer Organizations (FPO, FPC, Farmer Organization, SHG etc.)As per the list provided at Annexure-II. The procurement post review is to cover all accounting centers and confirm compliance of the procurement procedures of the project and effectiveness of internal control systems and recommend suitable mitigations measures to address systemic and specific issues.
2. Objectives of the assignment:
The main objectives of the Consultant’s services are to:
4. The fund flow for the project:
The detail is attached in Annexure-I.
5. Accounting Centers in the project at which procurement activities are carried out:
The Consultants services for Post Procurement Review are required at PMU/ Districts/Sub-divisions/VCRMCs and Farmer Producer Organizations (FPO, FPC, Farmer Organization, SHG etc.), the list of which is attached as Annexure-II.
6.2 Scope of Post Procurement Review
Status of Mitigation Actions
The review includes an update on the progress of implementation of the risk mitigation and corrective actions from the previous review, as identified in the PAD, previous reports and aide-mémoire. When corrective actions remain unfinished beyond their due date, the reviewer discusses whether the actions are still relevant and records any reasons why the actions were not implemented. When the measures were implemented, the reviewer assesses whether they effectively mitigated the identified risks.
PPR Reporting and Filing
Once the report is final, the APS/PAS (i) reports to the TTL the PPR ratings for the project, as input to the ISR, (ii) sends a copy of the PPR report to the APM, and (iii) files the PPR report, along with supervision results, in the Post Review module of the project portal. In filing the PPR, the APS/PAS updates the risk ratings on procurement and contract administration, and risk management measures.
The scope of the PPR for which the Consultants services are required encompasses the Accounting Centers as provided in Annexure II.
PMU will provide the Consultant Contract list of all post-review contracts which are eligible for Bank-financing.
The Consultant is further directed to refer to the “Bank guidance on procurement post review, September 2016 ”, which is provided below to and made a part of these Terms of Reference (TOR) attached as Annexure VIII,
Typically, the following documents are examined in conducting the PPR:
[a] Invitation for bids, advertising procedures and bidding period
[b] Bidding documents and addenda if any
[c] Sale of bidding documents, pre-bid meeting (wherever applicable)
[d] Receipt and opening of bids.
[e] Bid evaluation and recommendation for award of the contract
[f] Draft contract in the bidding documents versus the awarded contract
[g] Timeliness of payment to contractors/suppliers/consultants
[h] Projected versus actual completion schedule
[i] Variation orders and time extensions
[j] Acceptance or substantial completion certificate
The consultant will use PPR review module as mentioned below to carry out PPR.
Useful indicators to assess compliance with the agreed procurement procedures are summarized in the following matrix, which shall be augmented as necessary to capture the salient features of each project. In addition, and as specified in the minutes on submission of inception report Bank shall be providing certain indicators for appropriate incorporation.
| ||
CATEGORIES | SUB-AREAS | INDICATORS |
1. Systems | Legal Framework | Suitability of the laws, rules and regulations applicable to the implementing agency |
Organization/Staffing | Organization of the procurement unit and allocation of functions; quality and adequacy of procurement staff | |
Controls/Manuals | Quality of internal administrative practices, including special anticorruption initiatives, existence of dispute resolution systems, internal procedural manuals and instructions, oversight and auditing practices, and code of professional behavior and ethics | |
Record-keeping | Availability, quality, security and completeness of procurement records and files | |
A procurement plan for the projects are to be looked into to see whether these are being updated regularly and the Bank’s approval obtained when these were modified/updated | ||
2. Procurement Process | Publications | Assessment of quality of, and adherence to, advertising and contract award publication requirements for applicable contracts |
Bidding/RFP Document | Assessment of quality of, and adherence to, requirements for bidding documents, including RFP’s, LOI’s, short lists, terms of reference, and other applicable documents | |
Evaluation | Assessment of quality of, and adherence to, bid evaluation requirements/criteria, including draft contracts, technical and financial evaluation reports, and bid amendments, if applicable | |
Awards | Assessment of quality of, and adherence to, contract award requirements and criteria, including amendments, variation orders, and extensions. | |
3. Contract Administration | Implementation | Assessment of quality of, and adherence to, contract implementation criteria and scope of work (in the case of consulting services), including results of physical inspections |
Payments | Assessment of adherence to contract payment schedules, including timeliness of payments to contractors | |
Compliance | Assessment of adherence to all contractual compliance with agreed provisions; adherence to all related anti-corruption practices |
Physical Inspection. The physical inspection of goods and works and, where applicable, non-consulting services resulting in a physical output, is an indispensable part of the PPR. It should draw attention to missing, diverted or relocated assets procured through Bank financing.
The auditor will undertake physical verification of the assets (about 3% - 4% of the created assets created under the project through a random sampling process) of post review contracts and report the presence and condition of these assets. The Consultant is encouraged to illustrate his findings with photos of these assets. Any insurmountable impediments in gaining access for physical inspection should be detailed in the PPR.
The consultant should also review the inventory system, in order to ascertain whether or not each asset is properly accounted for in the asset accounting records and being used for the intended purpose under the project.
The draft PPR Report should include follow up on findings of previous PPR and retain recommended actions not yet implemented.
Besides the above the Consultant shall also consider the following:
1) Going beyond checking the box: reviewers may add any important observation even if it is not mandated in the PPR format
2) Same issues appear year-after-year: Please discuss with Implementing Units to find out whether adequate remedial actions were taken by the Implementing Units on finding of previous PPRs and record the same in detail.
3) Quality of Physical inspection: If there are subject experts in PPR team, they should be used for carrying physical inspections;
4) Sample: High value contracts are to be given preference while proposing the sample for PPR
5) Report of Auditors: Please also look at major audit observations (in previous years financial audit report) as they may include observations on procurement process. This may be added in list of documents required as well as should be recorded in PPR report.
7. Coverage for the PPR:
This procurement post review of the contracts is required at PMU, Districts/Sub-divisions/VCRMCs and Farmer Producer Organizations (FPO, FPC, Farmer Organization, SHG etc.) as per the list provided at Annexure-II. The PPR will be based on the Consultant’s review of a representative sample of contracts that are subject to post review at various levels. The Consultant will select at least 15% representative sample on a random basis from a verified list of post review contracts provided by SPMU. The Consultant may use the sampling methodology as set out in the Guidance Note.
For PPR of procurement carried out below the sub-divisional level, the Consultant will go to at least 20% of the offices below the sub-district and at-least 5% of the VCRMCs .For PPR for the balance procurement carried out below sub division, documents of the contracts will be brought to the convenient sub division /district level office within the state.
8. Extent of the PPR:
The Bank expects the Consultant to apply his best professional practices and judgment in performing the PPR services. For further information, the “Bank Guidance on procurement post review September 2016” represents the Bank’s performance standard for PPRs.
For each project, the PMU will provide the Consultant, on request, the following documents:
The Consultant is further directed to refer to the “Bank guidance on procurement post review, September 2016 ”, which is attached to and made a part of these Terms of Reference (TOR),
Sampling of Contracts
The PPR will be based on the Consultant’s review of a representative sample of contracts that are subject to post review under the Loan Agreement. The Consultant will select this representative sample on a random basis from the list of signed contracts (register) received from the Borrower, the disbursement reports, periodic procurement reports prepared by the Borrower, and any available payment records to ensure the completeness of the list, and then selects the sample of contracts to be reviewed.
Planning. Preparatory Activities
• The reviewer checks the list of contracts to identify any patterns indicating risky activities – for example, splitting of contracts, repetitive contracts, orders of the same items from the same firms (except under framework agreements), or multiple contracts just below the Prior Review thresholds or other thresholds for competitive procurement. Contracts exhibiting such patterns may be added to the sample of contracts to be reviewed.
• The reviewer also reviews the previous PPR and aide-mémoire to assess the issues raised in the last review and how they have been addressed, as well as any outstanding mitigation actions and other issues from implementation support and monitoring. The progress with pending actions is discussed with the Borrower as part of the review.
In line with the completion schedule agreed between the Consultant and the PMU, the Consultant should prepare a review schedule to be shared and agreed with the IA at the first work session. This will give early recognition to the availability of the IA’s staff who have been assigned to work with the Consultant; alternatively, the Consultant should advise the PD of any problems with the availability of the IA’s staff requiring their assistance.
The consultant will ensure that draft PPR report is sent to concern PMU within 2 weeks of completion of PPR.
Review of Contract Implementation
Review of the Adequacy of Procurement Arrangements
Follow-Up Tasks:
At least, the major findings of the draft PPR Report should be shared with the Implementing Units as part of the dialogue between the Implementing Units. It will be essential to provide the Implementing Units with the opportunity to review the draft for factual errors and identified deviations that may, on further inspection, turn out to be incorrect. This feedback from the Implementing Units should be taken into account by the Consultant in the final PPR in a substantive manner and for the record. Setting a time limit for receiving this feedback from the Implementing Units may be necessary in some cases. If the Consultant discovers any evidence of fraudulent or corrupt practices by the Implementing Units within the context of his/ her PPR work, he/ she should gather and record the evidence that has come to his/ her attention and report it as part of the PPR summary of findings.
10. Deliverables and time Schedule of Procurement post review Reports:
Post Review Reports
The indicative schedule for the assignment is given below:
Milestone | Milestone Date |
Submission & acceptance of Inception Report (consisting of team details, actual work plan, schedule of PPR, actual methodology and process of audit and sampling methodology acceptable to the PMU) | Within 1 month from the signing of contract. |
Submission & acceptance of project draft PPR reports for year 2021-22 & 2022-23 | Within 4 months from the acceptance of Inception report. |
Submission & acceptance of final reports for year 2021-22 & 2022-23 | Within 2 months from the acceptance of draft report for the year 2021-22 & 2022-23. |
Submission & acceptance of project draft PPR report for year 2023-24 | Within 3 months from the acceptance of final report for the year 2021-22 & 2022-23. |
Submission & acceptance of final report for year 2023-24 | Within 2 months from the acceptance of draft report for the year 2023-24. |
11. Qualifications & Experience of Consultants for PPR:
The team Composition and Qualifications & Experience of Consultants for post procurement review is as follows:
S. No. | Key Position | Experience Requirements | Professional Requirements |
1. | Team Leader (1) | Minimum of 10 years of experience in compliance audit in public sector.
Trained in handling Procurement post review of Bank projects and familiarity with Bank procurement processes and procedures. | University degree (or equivalent) in business administration, engineering, accounting, materials management or related field. |
2 | Auditors (2) | Minimum of 5 years of experience in compliance audit in public sector.
Trained in handling Procurement post review of Bank projects and familiarity with Bank procurement processes and procedures. | University degree (or equivalent) in business administration, engineering, accounting, materials management or related field. |
3. | Procurement Specialist (1) | Minimum of 3 years of experience in public procurement. Prior experience in carrying out procurement reviews/ audits. | University degree in business administration, engineering, accounting, materials management or related field. Should have taken training on World Banks Procurement guidelines / framework. |
4. | Analyst (2) | At least 3 previous assignments involving review of large volume of documents, data extraction and spreadsheet entry. Demonstrated computer skills. | Any Graduate with Suitable professional training. |
12. Tenure:
To complete the procurement post review for three years (2021-22, 2022-23 at a time) and year 2023-24 separately.
13. Support provided by PoCRA:
ANNEXURE- I
Fund Flow System for the Project
ANNEXURE- II
DETAILS OF ACCOUNTING CENTRES
Level | Name of Accounting Centre | Number of Accounting centers |
Accounting Centres |
State | PMU | 1 | PMU-Mumbai |
District Level | DSAO | 16 | Aurangabad, Jalna, Beed, Osmanabad, Latur, Parbhani, Nanded, Hingoli, Washim, Yavatmal, Wardha, Buldhana Akola, Amravati, Jalgaon, Nashik |
PD ATMA | 16 | Aurangabad, Jalna, Beed, Osmanabad, Latur, Parbhani, Nanded, Hingoli, Washim, Yavatmal, Wardha, Buldhana Akola, Amravati, Jalgaon, Nashik | |
Sub-Division Level | SDAO | 37 | Aurangabad, Vaijapur, Sillod, Jalna, Partur, Beed, Majalgaon, Ambajogai, Latur, Udgir, Osmanabad, Bhum, Parbhani, Hingoli, Nanded, Deglur, Kinwat, Amravati, Morshi, Achalpur, Akola, Akot, Washim, Yawatmal, Dwarva, Pusad, Pandharkawada, Buldhana, Mehkar, Khamgaon, Wardha, Aarvi, Hinganghat, Jalgaon, Amalner, Pachora, Malegaon |
Total |
| 70 |
|
VCRMCs | Total Number of VCRMCs = 3828 (Out of the above numbers 10% of VCRMC’s are to be reviewed for each financial year but no same VCRMC are expected to be covered in two consecutive years unless specifically agreed. Hence for 3 years at least 30% of the VCRMC contracts will be covered comprising of agreed percentage of contracted activities .) |
This is only indicative list and projects may be added or deleted during contract implementation
ANNEXURE- III
TIME SCHEDULE FOR SUBMISSION OF PPR REPORTS
Level | Accounting Centre | Number | Audit frequency | Time line for submission of audit reports |
State | PMU | 1 | Yearly | Submission of Draft report for 1st and 2nd year within four months from the acceptance of Inception report. Submission of final report for 1st and 2nd year within two months from the acceptance of draft report for the year 2021-22 & 2022-23. |
Submission of draft report for 3rd year within three months from the acceptance of final report for the year 2021-22 & 2022-23. Submission of final report for 3rd year within two months for the acceptance of draft report for the year 2023-24. | ||||
District Level | DSAO | 16 | Yearly | Submission of Draft report for 1st and 2nd year within four months from the acceptance of Inception report. Submission of final report for 1st and 2nd year within two months from the acceptance of draft report for the year 2021-22 & 2022-23. |
Submission of draft report for 3rd year within three months from the acceptance of final report for the year 2021-22 & 2022-23. Submission of final report for 3rd year within two months for the acceptance of draft report for the year 2023-24. | ||||
PD ATMA | 16 | Yearly | Submission of Draft report for 1st and 2nd year within four months from the acceptance of Inception report. Submission of final report for 1st and 2nd year within two months from the acceptance of draft report for the year 2021-22 & 2022-23. | |
Submission of draft report for 3rd year within three months from the acceptance of final report for the year 2021-22 & 2022-23. Submission of final report for 3rd year within two months for the acceptance of draft report for the year 2023-24. | ||||
Sub-Divisional Level | SDAO | 37 | Yearly | Submission of Draft report for 1st and 2nd year within four months from the acceptance of Inception report. Submission of final report for 1st and 2nd year within two months from the acceptance of draft report for the year 2021-22 & 2022-23. |
Submission of draft report for 3rd year within three months from the acceptance of final report for the year 2021-22 & 2022-23. Submission of final report for 3rd year within two months for the acceptance of draft report for the year 2023-24. | ||||
Village | VCRMC | Total Number of VCRMCs =3828 | Yearly | Submission of Draft report for 1st and 2nd year within four months from the acceptance of Inception report. Submission of final report for 1st and 2nd year within two months from the acceptance of draft report for the year 2021-22 & 2022-23. |
Submission of draft report for 3rd year within three months from the acceptance of final report for the year 2021-22 & 2022-23. Submission of final report for 3rd year within two months for the acceptance of draft report for the year 2023-24. | ||||
FPOs | FPOs | 10% in each financial year | Yearly | Submission of Draft report for 1st and 2nd year within four months from the acceptance of Inception report. Submission of final report for 1st and 2nd year within two months from the acceptance of draft report for the year 2021-22 & 2022-23. |
Submission of draft report for 3rd year within three months from the acceptance of final report for the year 2021-22 & 2022-23. Submission of final report for 3rd year within two months for the acceptance of draft report for the year 2023-24. |
ANNEXURE – IV
Expected Man Days Requirement
Positions | Expected Man days Requirement |
Total (Consolidate for the year Procurement Year 2021-22, 2022-23,2023-24) | |
Team Leader | 30 |
Auditor- I | 75 |
Auditor- II | 75 |
Procurement Specialist | 75 |
Analyst I | 30 |
Analyst II | 30 |
Non key experts | 150 |
Total | 465 |
Annexure V
Details of Procurement Activities / Contracts under PoCRA
District | Year | Goods | Works | Consulting Services | Total |
Contracts (No) | Contracts (No) | Contracts (No) | Contracts (No) | ||
|
|
|
| ||
Akola | 2021-22 | 234 | 2 | 0 | 236 |
Amravati | 2021-22 | 103 | 0 | 0 | 103 |
Aurangabad | 2021-22 | 395 | 50 | 0 | 445 |
Beed | 2021-22 | 40 | 13 | 0 | 53 |
Buldhana | 2021-22 | 59 | 74 | 0 | 133 |
Hingoli | 2021-22 | 59 | 59 | 0 | 118 |
Jalgaon | 2021-22 | 61 | 5 | 0 | 66 |
Jalna | 2021-22 | 66 | 40 | 0 | 106 |
Latur | 2021-22 | 82 | 231 | 0 | 313 |
Nanded | 2021-22 | 44 | 54 | 0 | 98 |
Osmanabad | 2021-22 | 157 | 88 | 0 | 245 |
Parbhani | 2021-22 | 43 | 23 | 0 | 66 |
Wardha | 2021-22 | 8 | 16 | 0 | 24 |
Washim | 2021-22 | 50 | 147 | 0 | 197 |
Yavatmal | 2021-22 | 14 | 21 | 0 | 35 |
PMU | 2021-22 | 0 | 0 | 3 | 3 |
Grand Total PMU |
|
|
|
| 3 |
Grand Total |
| 1415 | 823 | 3 | 1415+823+3=2241 |
Total Cost Range |
| INR 151.94 (Rs.in Cr) | INR 0.80 (Rs. In Cr) | INR 4.27 (Rs.in Cr) | INR 235.80 (Rs.in Cr.) |
Note: Assignment numbers for the procurement year 2021-22 are as actual and for procurement year 2022-23 and 2023-24 (Sampling size is 10% higher than sampling size of 2021-22) exact number of contracts will be given at the time of review.
Number VCRMCs (Where Expenditure is more than INR 5000/-).
District | Sub Division | FY 2021-22 | Total VCRMC | Expenditure in total number of VCRMCs (FY 21 – 22) | Total Expenditure 21-22 in Lac |
Akola | Akola | 2021-22 | 214 | 18 | 3.9852 |
| Akot | 2021-22 | 94 | 86 | 3.77371 |
Total Akola |
|
| 308 | 104 | 7.75891 |
Amravati | Achalpur | 2021-22 | 132 | 3 | 0.6635 |
| Amravati | 2021-22 | 92 | 92 | 11.86311 |
| Morshi | 2021-22 | 58 | 0 | 0 |
Total Amravati |
|
| 282 | 95 | 12.52661 |
Aurangabad | Aurangabad | 2021-22 | 101 | 3 | 0.55434 |
| Sillod | 2021-22 | 99 | 19 | 3.17599 |
| Vaijapur | 2021-22 | 99 | 0 | 0 |
Total Aurangabad | 297 | 3.73033 | |||
Beed | Ambajogai | 2021-22 | 114 | 6 | 1.10898 |
| Beed | 2021-22 | 99 | 1 | 0.09000 |
| Majalgaon | 2021-22 | 100 | 0 | 0 |
Total Beed |
|
| 312 | 7 | 1.19898 |
Buldhana | Buldhana | 2021-22 | 77 | 20 | 2.7607 |
| Khamgaon | 2021-22 | 191 | 36 | 3.30121 |
| Mehkar | 2021-22 | 41 | 2 | 0.23994 |
Total Buldhana |
|
| 309 | 58 | 6.30185 |
Total Hingoli | Hingoli | 2021-22 | 196 | 0 | 0 |
Jalgaon | Amalner | 2021-22 | 100 | 2 | 0.17 |
| Jalgaon | 2021-22 | 130 | 13 | 1.87543 |
| Pachora | 2021-22 | 121 | 8 | 0.88122 |
Total Jalgaon |
|
| 351 | 23 | 2.92665 |
Jalna | Jalna | 2021-22 | 144 | 7 | 1.30518 |
| Partur | 2021-22 | 166 | 11 | 1.60978 |
Total Jalna |
|
| 310 | 18 | 2.91496 |
Latur | Latur | 2021-22 | 137 | 97 | 7.00 |
| Udgir | 2021-22 | 108 | 70 | 4.18951 |
Total Latur |
|
| 245 | 167 | 11.18951 |
Nanded | Deglur | 2021-22 | 106 | 0 | 0 |
| Kinwat | 2021-22 | 139 | 4 | 0.733 |
| Nanded | 2021-22 | 93 | 9 | 1.47367 |
Total Nanded |
|
| 338 | 13 | 2.20667 |
Osmanabad | Bhoom | 2021-22 | 106 | 0 | 0 |
| Osmanabad | 2021-22 | 149 | 0 | 0 |
Total Osmanabad | 255 | 0 | 0 | ||
Total Parbhani | Parbhani | 2021-22 | 242 | 21 | 2.74794 |
Wardha | Arvi | 2021-22 | 19 | 0 | 0 |
| Hinganghat | 2021-22 | 17 | 0 | 0 |
| Wardha | 2021-22 | 29 | 1 | 0.1456 |
Total Wardha |
|
| 65 | 1 | 0.1456 |
Total Washim | Washim | 2021-22 | 115 | 1 | 0.16506 |
Yavatmal | Dharva | 2021-2022 | 50 | 7 | 1.092 |
| Pandharkawda | 2021-22 | 34 | 0 | 0 |
| Pusad | 2021 -22 | 47 | 0 | 0 |
| Yavatmal |
| 74 | 0 | 0 |
Total Yavatmal |
|
| 203 | 7 | 1.092 |
Grand Total |
|
| 3828 | 515 | 51.17 |
*For the year 2022-23 Actual number VCRMC where expenditure is more than 5000/- will be given at the time of Audit review.
Annex A. Templates for the Procurement Post Review Report
Country |
|
Loan / Credit / Trust Fund #: |
|
Project name*: |
|
Project ID: |
|
Name (s) of Implementing Agency (ies): |
|
TL: |
|
Bank Procurement Specialist: |
|
|
|
Post Review conducted by*: |
|
No. of contracts since last review |
|
No. of contracts reviewed |
|
Total value of contracts reviewed |
|
% no. of contracts reviewed |
|
[Report Cover page]
Country |
|
Credit No |
|
Project Name |
|
Project ID: |
|
Names of participating AUs/ IAs |
|
General Procurement Information
1. Executive Summary |
Provide a brief description of Post Review objective, key findings/issues, and recommendations.The key objective to review if the procurement has been carried out as per the agreed processes and procedures and if there are any F&C or systemic issue . |
2. Discussion on the Selection of the Contract Samples Reviewed |
Provide a brief description of the selection of the contract sample and summary list of the contracts reviewed, including procurement category, procurement method, contract number, contract date, short contract description, name of contracting agency, name of contractor/supplier/consultant, contract amount.
|
3. Findings on the Review of the Procurement Arrangements Agreed with the Borrower |
Staffing, unit organization, internal controls, project manual, etc. |
4. Findings on the Review of Procurement Processes |
Provide a brief description of findings on procurement processes, including procurement planning, publications, bidding, evaluation, complaints handling, awards and timeliness of procurement. |
5. Findings on the Review of Contract Administration & Management |
Provide a brief description of findings on contract administration, including implementation, payments, disputes resolution, and compliance. |
6. Indication of Possible Governance Issues |
Provide a brief description of any findings on red flags that could indicate possible fraud or corruption related to the procurement processes, contract administration, or any other related issues at contract, project, sector, or country level. |
8. Mitigating Measures or Corrective Actions |
Identify mitigating measures or actions to correct procurement deficiencies, and recommend them to the Borrower and its executing agency(ies). |
9. Possible Indication of Noncompliance requiring Bank Action (including misprocurement) |
Report reasons for potential actions on noncompliance |
10. Risk Rating & Recommendation | |
Definitions of Post Review Risk Ratings | |
Low Risk (LR) | Borrower systems, procurement processes, and/or contract administration are of highest quality; are fit for purpose in achieving value for money, economy, efficiency, effectiveness, integrity, fairness, transparency, and accountability; and require little or no corrective action by the Bank. |
Moderate Risk (MR) | Borrower systems, procurement processes, and/or contract administration are of generally good quality and are reliable in achieving value for money, economy, efficiency, effectiveness, integrity, fairness, transparency, and accountability, with minor corrective actions needed by the Bank. |
Substantial Risk (SR) | Moderate shortcomings in Borrower systems, procurement processes, and/or contract administration have limited or jeopardized the timely or efficient achievement of one or more major outputs and/or limited achievement of value for money, economy, efficiency, effectiveness, integrity, fairness, transparency, and accountability, but resolution(s) is/are likely. |
High Risk (HR) | Significant shortcomings in Borrower systems, procurement processes, and/or contract administration have limited or jeopardized the timely or efficient achievement of one or more major outputs and compromised achievement of value for money, economy, efficiency, effectiveness, integrity, fairness, transparency, and accountability. Resolution is uncertain or unlikely. |
Overall risk rating: |
Low Moderate Substantial High (Overall rating for a report is not an average rating of all indicators combined but rather a final rating based on reviewer's objective conclusions about the findings as a whole, including performance ratings of contracts.) |
Overall recommendations: |
|
Risk rating of procurement system: |
Low Moderate Substantial High
Indicators to consider:
| |
Recommendations: |
| |
Risk rating of procurement processes: |
Low Moderate Substantial High Indicators to consider:
| |
Recommendations: |
| |
Risk rating of contract administration: |
Low Moderate Substantial High Indicators to consider:
|
Recommendations: |
|
Annex A.2. Profile of Procurement Items
Category | Prior Review threshold in US$ | Proposed revised Prior Review thresholds (to be completed by Bank Procurement Specialist, if required) |
Works |
|
|
Goods |
| |
Consulting firms |
| |
Individual consultants |
|
Procurement method | Civil works | Goods |
Open International Competition |
|
|
National Competition |
|
|
Request for |
|
|
| No. of contracts awarded in review period Review period is (mm/dd/yyyy) to (mm/dd/yyyy) | ||||||
Category | |||||||
IC |
NC |
RFQ |
DC/SS | Others (Competitive Selection of |
Total | ||
Works |
|
|
|
|
|
| |
Goods |
|
|
|
|
|
| |
Services |
|
|
|
|
|
| |
Consulting firms |
|
|
|
|
|
| |
Individual consultants |
|
|
|
|
|
| |
Total |
|
|
|
|
|
|
Category | No. of procurements reviewed | |||||
IC |
NC |
RFQ |
DC/SS | Others (Competitive Selection of Consultants) | Total | |
Works |
|
|
|
|
|
|
Goods |
|
|
|
|
|
|
Services |
|
|
|
|
|
|
Consulting firms |
|
|
|
|
|
|
Individual consultants |
|
|
|
|
|
|
Total |
|
|
|
|
|
|
AnnexA.3.WorksheetforCompetitiveProcedures(RequestforBids)
Part A.General
Date ofreview: | Name ofreviewer: | ||||
Contractno.: | Contract date(dd/mm/yy): | ||||
Contractdescription: | Contract amount(US$): | ||||
Contractor / Supplier name andaddress: | Category
| ||||
Marketapproachoption |
|
|
| Prequalification | |
Single-Stage |
|
|
| ||
Selection method/arrangement |
RFB | ||||
|
|
|
| ||
|
|
|
| ||
Part B. ProcessReview
Aspectsreviewed | Findings andcomments |
Procurement Documentation(Filing) |
|
Reference in Procurement PlanorSTEP |
|
Use of e-procurementsystem |
|
Advertising: Newspapers /date |
|
Pre-bidmeeting |
|
Pre/post qualification andcriteria |
|
BiddingDocument |
|
Time allowed for submission ofbids |
|
| Bid opening and minutes ofbidopening |
|
Bid securityrecords |
|
Bid evaluationreport |
|
Negotiations (ifapplicable) |
|
Publication of Notice of intention toaward contract and standstill period(if applicable) | NA guideline applicable |
Debriefing (ifapplicable) |
|
Publication of contractaward |
|
Complaints andresults |
|
Part C. ContractAdministration
Aspectsreviewed |
Findings andcomments |
Contractdocument: Available /date of signing |
|
Advance payment guaranteedetailsandrecords |
|
Insurance |
|
Performance security detailsandrecords |
|
Bill of lading, customsclearance, license and permits ifrequired |
|
Inspection of supervision recordsandreports |
|
Planned contractual completiondate |
|
Provisional acceptance ortesting |
|
Actual completiondate |
|
Delivery receipt or similarinstrument |
|
Liquidated damages, detailsandenforcementfordelays |
|
Warehousing andinventory |
|
Timeliness ofpayments |
|
| Amendments or contract modifications: number, amounts,% |
|
Contractual disputes and resolution,ifany |
|
Cost overruns reasonsandexplanations |
|
Adjudication andarbitration |
|
Closing ofcontract |
|
Part D.Others
Aspectsreviewed |
Findings andcomments | |||||||||
Indication of possible fraudorcorruption |
| |||||||||
Physicalinspection |
| |||||||||
Involvement of beneficiaries orusers |
| |||||||||
Total duration from advertisementtocontractsignature |
| |||||||||
Final cost compared to costestimate |
| |||||||||
Additionalobservations |
| |||||||||
Contract rating (coveringprocurementandcontractadministration) | Satisfactory | Moderately Satisfactory | Moderately Unsatisfactory | Unsatisfactory | ||||||
Ratingexplanation |
| |||||||||
| Aspects reviewed | Findings and comments |
| |||||||
| Contract rating (covering procurement and contract administration) | Satisfactory | Moderately Satisfactory | Moderately Unsatisfactory | Unsatisfactory |
| ||||
| Rating explanation |
|
| |||||||
Annex A.4. Worksheet for Direct Selection Procedure
Part A. General
Date of review: | Name of reviewer: |
Contract no.: | Contract date (dd/mm/yy): |
Contract description: | Contract amount (US$): |
Contractor / Supplier name and address: | Category
|
Part B. Process Review
Aspects reviewed | Findings and comments |
Procurement Documentation (Filing) |
|
Reference in Procurement Plan or STEP |
|
Adequacy of justification for direct selection |
|
Use of e-procurement system |
|
Negotiations |
|
Publication of contract award |
|
Complaints and results |
|
Justification for direct selection |
|
Part C. Contract Administration
Aspects reviewed | Findings and comments |
Contract document |
|
Advance payment guarantee details and records |
|
| Insurance |
|
Performance security details and records |
|
Bill of lading, customs clearance, license and permits if required |
|
Inspection of supervision records and reports |
|
Planned contractual completion date |
|
Provisional acceptance or testing |
|
Actual completion date |
|
Delivery receipt or similar instrument |
|
Liquidated damages, details and enforcement for delays |
|
Timeliness of payments |
|
Amendments or contract modifications: number, amounts, and % |
|
Contractual disputes and resolution, if any |
|
Cost overruns reasons and explanations |
|
Adjudication and arbitration |
|
Aspects reviewed | Findings and comments |
Closing of contract |
|
Part D. Others
Aspects reviewed | Findings and comments | |||
Indication of possible fraud or corruption |
| |||
Physical inspection |
| |||
Involvement of beneficiaries or users |
| |||
Total duration from advertisement to contract signature |
| |||
Final cost compared to cost estimate |
| |||
Additional observations |
| |||
Contract rating (covering procurement and contract administration) | Satisfactory | Moderately Satisfactory | Moderately Unsatisfactory | Unsatisfactory |
Rating explanation |
|
Annex A.5. Worksheet for Competitive Procedures(Request for Proposals)
Part A. General
Date of review: | Name of reviewer: | ||||
Contract no.: | Contract date (dd/mm/yy): | ||||
Contract description: | Contract amount (US$): | ||||
Contractor / Supplier name and address: | Category
| ||||
Market approach option | International Competition | Limited Competition | National Market | Initial Selection | |
Single-Stage | Multi-Stage | BAFO | Negotiations | ||
Selection method / arrangement | RFP | ||||
Leasing | PPP | ||||
Part B. Process Review
Aspects | Findings and comments |
Procurement documentation and records |
|
Procurement Plan or STEP reference |
|
Use of e-procurement system |
|
Advertising for Initial Selection |
|
Initial selection qualification criteria and rated criteria and requirements |
|
Response to SPN for initial Selection |
|
Evaluation of Applications and comments, if any (Verify existence of applications ) |
|
Initially selected applicants (number, names etc.) |
|
Review of Request for Technical Proposals |
|
Aspects | Findings and comments |
Technical proposal evaluation |
|
Management of discovery stage (including meetings, clarifications and addendum of changes) |
|
Request for Financial Proposals and Revised Technical proposals |
|
Time allowed for submission of proposals |
|
Weights in evaluation criteria |
|
Evaluation of Technical part and Report |
|
Financial proposal opening |
|
Minutes of financial proposal opening |
|
Evaluation of Financial part and Combined evaluation |
|
Publication of Notice of Intention to award contract |
|
Standstill period and debriefing (if applicable) |
|
Complaints handling (if any) |
|
Notification of award |
|
Publication of contract award |
|
Part C. Contract Administration
Aspects reviewed | Findings and comments |
Contract document |
|
Advance payment guarantee details and records |
|
Insurance |
|
Performance security details and records |
|
Bill of lading, customs clearance, license and permits if required |
|
Inspection of supervision or testing records and reports |
|
Planned contractual completion date |
|
Provisional acceptance or testing |
|
Actual completion date |
|
Delivery receipt or similar instrument |
|
Liquidated damages, details and enforcement for delays |
|
Timeliness of payments |
|
Amendments or contract modifications: number, amounts, and % |
|
Contractual disputes and resolution, if any |
|
Cost overruns reasons and explanations |
|
Adjudication and arbitration |
|
Aspects reviewed | Findings and comments |
Closing of contract |
|
Part D. Others
Aspects reviewed | Findings and comments | |||
Indication of possible fraud or corruption |
| |||
Involvement of beneficiaries or users |
| |||
Total duration from advertisement to contract signature |
| |||
Additional observations |
| |||
Contract rating (covering procurement and contract administration) | Satisfactory | Moderately Satisfactory | Moderately Unsatisfactory | Unsatisfactory |
Rating explanation |
|
Annex A.6. Worksheet for Request for Quotations Procedures
Part A. General
Date of review: | Name of reviewer: |
Contract no.: | Contract date (dd/mm/yy): |
Contract description: | Contract amount (US$): |
Contractor / Supplier name and address: | Category
|
Part B: Process Review
Aspects reviewed | Findings and comments |
Procurement Documentation (Filing) |
|
Reference in Procurement Plan or STEP |
|
Use of e-procurement system |
|
Advertising or direct invitation |
|
Source of suppliers invited |
|
Time allowed for submission of quotations |
|
Bid opening and minutes of bid opening: indicate number of participants, names, and prices per lot |
|
Adequacy of reason for any disqualifications |
|
Bid evaluation report and award |
|
Reasonableness of cost |
|
Part C. Contract Administration
Aspects reviewed |
Findings and comments |
Contract document or purchase order |
|
Bill of lading, if any |
|
Planned contractual completion date |
|
Actual completion date |
|
Delivery receipt or similar instrument |
|
Timeliness of payments |
|
Amendments or contract modifications: number, amounts, and % |
|
Contractual disputes and resolution, if any |
|
Cost overruns reasons and explanations |
|
Closing of contract |
|
Part D. Others
Aspects reviewed | Findings and comments | |||||
Indication of possible fraud or corruption |
| |||||
Physical inspection |
| |||||
Involvement of beneficiaries or users |
| |||||
Total duration from advertisement to contract signature |
| |||||
Final cost compared to cost estimate |
| |||||
Additional observations |
| |||||
Aspects reviewed | Findings and comments |
| ||||
Contract rating (covering procurement and contract administration) | Satisfactory | Moderately Satisfactory | Moderately Unsatisfactory | Unsatisfactory |
| |
Rating explanation |
|
| ||||
Annex A.7. Worksheet for Consultant Firms Contracts Award
Part A. General
Date of review: | Name of reviewer: | ||||
Contract no.: | Contract date (dd/mm/yy): | ||||
Contract description: | Contract amount (US$): | ||||
Consultant name and address: | Cost estimate (US$): | ||||
Market approach option | International Competition | National Approaches | Limited Competition | Shortlist | |
Selection method | QCBS | FBS | LCS | QBS | |
CQS |
|
|
| ||
Part B. Process Review
Aspects | Findings and comments |
| ||
Procurement documentation and records |
|
| ||
Procurement Plan or STEP reference |
|
| ||
Use of e-procurement system |
|
| ||
Advertising for Expressions of Interest |
|
| ||
Response to Request for Expression of Interest |
|
| ||
Review of Request for Proposals |
|
| ||
Describe shortlist |
|
| ||
Time allowed for submission of proposals |
|
| ||
Weights in evaluation criteria |
|
| ||
Technical evaluation: separate reviews and average |
|
| ||
Technical evaluation report |
|
| ||
| Aspects | Findings and comments | ||
| Financial proposal opening |
| ||
| Minutes of financial proposal opening |
| ||
| Combined quality and cost evaluation |
| ||
| Negotiations |
| ||
| Complaints handling (if any) |
| ||
| Publication of Notice of intention of to award contract and standstill period (if applicable) |
| ||
| Debriefing (if applicable) |
| ||
| Publication of contract award |
| ||
Part C. Contract Administration
Aspects |
Findings and comments |
Signed contract document |
|
Advance payment guarantee details and records |
|
Monitoring and reporting |
|
Changes of key personnel, if any |
|
Planned contractual completion date |
|
Actual completion date |
|
Outputs; final report acceptance |
|
Timeliness of payments |
|
Aspects |
Findings and comments |
Amendments or contract modifications: number, amounts, and % |
|
Contractual disputes and resolution, if any |
|
Cost overruns reasons and explanations |
|
Closing of contract |
|
Part D. Others
Aspects reviewed | Findings and comments | |||
Indication of possible fraud or corruption |
| |||
Involvement of beneficiaries or users |
| |||
Total duration from advertisement to contract signature |
| |||
Additional observations |
| |||
Contract rating (covering procurement and contract administration) | Satisfactory | Moderately Satisfactory | Moderately Unsatisfactory | Unsatisfactory |
Rating explanation |
|
Annex A.8. Worksheet for Individual Consultant Contracts Award
Part A. General
Date of review: | Name of reviewer: | ||
Contract no.: | Contract date (dd/mm/yy): | ||
Contract description: | Contract amount (US$): | ||
Consultant name and address: | Cost estimate (US$): | ||
Selection method: | Comparison of CVs | Direct Selection | |
Part B. Process Review
Aspects | Findings and comments |
Procurement documentation and records |
|
Procurement Plan or STEP reference |
|
Use of e-procurement system |
|
Justification for Direct Selection if applicable |
|
Advertising for Expressions of Interest |
|
Response to Request for Expression of Interest |
|
Describe shortlist |
|
Evaluation report |
|
Negotiations |
|
Publication of contract award |
|
Part C. Contract Administration
Aspects |
Findings and comments |
Signed contract document |
|
Advance payment guarantee details and records |
|
Monitoring and reporting |
|
Planned contractual completion date |
|
Actual completion date |
|
Outputs; final report acceptance |
|
Timeliness of payments |
|
Amendments or contract modifications: number, amounts, and % |
|
Contractual disputes and resolution, if any |
|
Cost overruns reasons and explanations |
|
Closing of contract |
|
Part D. Others
Aspects reviewed | Findings and comments | |||
Indication of possible fraud or corruption |
| |||
Involvement of beneficiaries or users where applicable |
| |||
Total duration from advertisement to contract signature |
| |||
Final cost compared to cost estimate |
| |||
Additional observations |
| |||
Contract rating (covering procurement and contract administration) | Satisfactory | Moderately Satisfactory | Moderately Unsatisfactory | Unsatisfactory |
Rating explanation |
|
"},{"id":"OP00186803","notice_type":"Request for Expression of Interest","noticedate":"11-Jul-2022","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2022-07-11T00:00:00Z","submission_deadline_time":"00:00","project_ctry_name":"India","project_id":"P166923","project_name":"Uttarakhand Public Financial Management Strengthening Project","bid_reference_no":"IN-CTRFA-283970-CS-FBS","bid_description":"RFP for Financial Attest Audit of Gram Panchyat of Gharwal","procurement_group":"CS","procurement_method_code":"FBS","procurement_method_name":"Fixed Budget Selection","contact_address":"Sudhowala, Dehradun, Uttarakhand 248007","contact_ctry_name":"India","contact_email":"pms.ukpfms@gmail.com","contact_name":"Ashish Kumar Yadav","contact_organization":"Center for Training and Finance Administration","contact_phone_no":"+91 9718323174","submission_date":"2022-07-11T00:00:00Z","notice_text":"
U T T A R K H A N D P U B L I C F I N A N C I A L M A N A G E M E N T S T R E N G T H E N I N G P R O J E C T ( U k P F M S ) |
Request for Proposal
Selection of Chartered Accountant Firms for Financial Attest Audit of RLBs in Government of Uttarakhand
Under Gharwal Area for the four Packages
Package 1- Gram Panchayat: Dehradun, Haridwar , Uttarkashi |
Package 2 - Gram Panchayat: Tehri |
Package 3 - Gram Panchayat: Pauri Garhwal |
Package 4 - Gram Panchayat: Chamoli and Rudraprayag |
.
U T T A R A K H A N D P U B L I C F I N A N C E M A N A G E M E N T S T R E N G T H E N I N G P R O J E C T ( U P F M S P ) |
S E L E C T I O N O F C O N S U L T A N T S
Request for Proposals
RFP No IN-CTRFA- 283970-CS-FBS
Selection of Chartered Accountant Firms for Financial Attest Audit of RLBs in Government of Uttarakhand
Under Gharwal Area for the following packages:
Package 1- Gram Panchayat: Dehradun, Haridwar , Uttarkashi |
Package 2 - Gram Panchayat: Tehri |
Package 3 - Gram Panchayat: Pauri Garhwal |
Package 4 - Gram Panchayat: Chamoli and Rudraprayag |
Client: Office of the Project Director, UkPFMS, Dehradun, Uttarakhand
Country: India
Issued on 25th March 2022
TABLE OF CONTENTS
PART I........................................................................................................... 4
Definitions............................................................................................... 8
Introduction.......................................................................................... 10
Conflict of Interest................................................................................ 10
Unfair Competitive Advantage........................................................... 11
Fraud and Corruption......................................................................... 11
Eligibility............................................................................................... 11
General Considerations....................................................................... 13
Cost of Preparation of Proposal.......................................................... 13
Language............................................................................................... 13
Documents Comprising the Proposal................................................. 13
Only One Proposal............................................................................... 13
Proposal Validity.................................................................................. 14
Clarification and Amendment of RFP............................................... 14
Preparation of Proposals Specific Considerations............................ 15
Technical Proposal Format and Content........................................... 16
Financial Proposal................................................................................ 16
Submission, Sealing, and Marking of Proposals............................... 17
Confidentiality...................................................................................... 18
Opening of Technical Proposals.......................................................... 18
Proposals............................................................................................... 19
Evaluation............................................................................................. 19
Evaluation of Technical Proposals...................................................... 19
Financial Proposals for QBS............................................................... 19
Public Opening of Financial Proposals (for QCBS, FBS, and LCS methods)................................................................................................ 19
Correction of Errors............................................................................ 20
Taxes 21
Conversion to Single Currency........................................................... 21
Combined Quality and Cost Evaluation...................................... 21
Negotiations..................................................................................... 22
Conclusion of Negotiations............................................................ 23
Standstill Period............................................................................. 23
Notification of Intention to Award............................................... 23
Notification of Award..................................................................... 24
Debriefing by the Client................................................................. 25
Signing of Contract........................................................................ 25
Procurement Related Complaint.................................................. 25
Section 3. Technical Proposal – Standard Forms.................................. 35
CHECKLIST OF REQUIRED FORMS...................................................................... 35
FORM TECH-1...................................................................................... 36
Section 4. Financial Proposal – Standard Forms).................................. 46
Section 5. Eligible Countries.................................................................... 51
Section 6. Fraud and Corruption.............................................................. 53
Section 7. Terms of Reference............................................. Error! Bookmark not defined.
PART II....................................................................................................... 84
Section 8. Conditions of Contract and Contract Forms......................... 84
F O R M O F C O N T R A C T.................................................. 85
APPENDIX A – TERMS OF REFERENCE............................................................ 123
APPENDIX B – KEY EXPERTS.............................................................................. 123
APPENDIX C – BREAKDOWN OF CONTRACT PRICE................................... 123
APPENDIX D – FORM OF ADVANCE PAYMENTS GUARANTEE................ 125
PART III................................................................................................... 126
Section 9.Notification of Intention to Award and Beneficial Ownership Forms......................................................................................................... 126
Notification of Intention to Award......................................................... 127
PART I
Request for Proposal Letter
Consulting Services
Name of Assignment: Consultancy service for
Selection of Chartered Accountant Firms for Financial Attest Audit of RLBs in Government of Uttarakhand
Under Gharwal Area for the following packages:
Package 1- Gram Panchayat: Dehradun, Haridwar , Uttarkashi |
Package 2 - Gram Panchayat: Tehri |
Package 3 - Gram Panchayat: Pauri Garhwal |
Package 4 - Gram Panchayat: Chamoli and Rudraprayag |
RFP Reference No. IN-CTRFA- 283970-CS-FBS Loan No.: 8928 IN
Country: India
Date: 25th March 2022
Dear Mr. /Ms.:
The Client now invites proposals to provide the following consulting services (hereinafter called “Services”):
Selection of Chartered Accountant Firms for Financial Attest Audit of RLBs in Government of Uttarakhand
Under Gharwal Area for the following packages:
Name of Package | Maximum budget Allocated (INR) excluding indirect local taxes |
Package 1- Gram Panchayat: Dehradun, Haridwar, Uttarkashi | INR 2550000/ (INR Twenty–Five Lac Fifty Thousand Rupees) Only |
Package 2 - Gram Panchayat: Tehri | INR 2376000 /- (INR Twenty-three Lac Seventy-Six Thousand Rupees only) |
Package 3 - Gram Panchayat: Pauri Garhwal | INR 3096000 /- (INR Thirty Lac Fifty Ninety- Six Thousand Rupees Only) |
Package 4 - Gram Panchayat: Chamoli and Rudraprayag | INR 2078000 /- (INR Twenty Lac Seventy- Eight Thousand Rupees Only |
This Request for Proposals (RFP) has been addressed to the following shortlisted Consultants
|
| |
1 | M/S Ansul Agarwal & Co.,49, Keshav Vihar, Line No.3, GMS Road, Dehradun | |
2 | M/S Goyal Parul & co., 54, Second Floor, Meido Complex, Near Saharanpur Chowk, Dehradun | |
3 | M/S Hemant Arora & Co.,354-b , 30 Civil Line , Roorkee, Haridwar | |
4 | M/S Singh Agarwal and Associates | |
5 | M/s Praveen K Gupta and Co | |
6 | M/S S. Srivastava & Co., Shop No.8, Narayan Vihar, THDC Colony, Kargi Road , Dehradun | |
| 7 | M/S Shayam Lal Dadichi & Co .C/O Geeta Ram Joshi, Sauda Saroli , Thano Road, Raipur , Dehradun |
| ||
8 | M/S JN Gupta and Co | |
Consultant having highest score will be considered for the Package-1, subject to the price within the budget indicated against that package. Similarly, next three consultants having highest scores in sequential order would be considered for Package-2, Package-3 and Package-4 respectively, subject to the price within the budgets indicated against the respective packages.
One firm will be considered for only one package consultants may, however, decide on the number of packages, wherein they want to submit their financial proposal.
Borrowers “Procurement Regulations for IPF Borrowers, July, 2016, updated August 2018” (“Procurement Regulations”), which can be found at the following website: www.worldbank.org
The RFP includes the following documents:
Section 1 – Request for Proposals Letter
Section 2 - Instructions to Consultants and Data Sheet Section 3 - Technical Proposal (STP) - Standard Forms Section 4 - Financial Proposal - Standard Forms Section 5 – Eligible Countries
Section 6 – Fraud and Corruption Section 7 - Terms of Reference
Section 8 - Standard Forms of Contract (Lump-Sum)
Project Director
Uttarakhand Public Financial Management Strengthening Project, 91, Race Course,
Near Police Line Dehradun, 248001
Mob: +91-9358119541
E-mail: ukpfmswb@gmail.com
Yours sincerely,
Deputy Project Director
UKPFMS
91, Race Course, Near Police Line Dehradun, 248001,
Mob: +91-9358119541
E-mail: ukpfmswb@gmail.com
Section 2. Instructions to Consultants and Data Sheet Instructions to Consultants
A. General Provisions
Definitions |
|
| responsibilities of the Client and the Consultant, and expected results and deliverables of the assignment. (w) “ESHS” means environmental, social (including sexual exploitation and abuse (SEA) and gender-based violence (GBV)), health and safety. |
from those listed in the Request for Proposals (RFP), in accordance with the method of selection specified in the Data Sheet.
| |
interests, and acting without any consideration for future work.
| |
a. Conflicting Activities | (i) Conflict between consulting activities and procurement of goods, works or non-consulting services: a firm that has been engaged by the Client to provide goods, works, or non-consulting services for a project, or any of its Affiliates, shall be disqualified from providing consulting services resulting from or directly related to those goods, works, or non-consulting services. Conversely, a firm hired to provide consulting services for the preparation or |
| implementation of a project, or any of its Affiliates, shall be disqualified from subsequently providing goods or works or non- consulting services resulting from or directly related to the consulting services for such preparation or implementation. |
b. Conflicting Assignments | (ii) Conflict among consulting assignments: a Consultant (including its Experts and Sub-consultants) or any of its Affiliates shall not be hired for any assignment that, by its nature, may be in conflict with another assignment of the Consultant for the same or for another Client. |
c. Conflicting Relationships | (iii) Relationship with the Client’s staff: a Consultant (including its Experts and Sub-consultants) that has a close business or family relationship with a professional staff of the Borrower (or of the Client, or of implementing agency, or of a recipient of a part of the Bank’s financing)who are directly or indirectly involved in any part of (i) the preparation of the Terms of Reference for the assignment, (ii) the selection process for the Contract, or (iii) the supervision of the Contract, may not be awarded a Contract, unless the conflict stemming from this relationship has been resolved in a manner acceptable to the Bank throughout the selection process and the execution of the Contract. |
3. Unfair 3.1 Fairness and transparency in the selection process require that the Competitive Consultants or their Affiliates competing for a specific assignment do Advantage not derive a competitive advantage from having provided consulting services related to the assignment in question. To that end, the Client shall indicate in the Data Sheet and make available to all shortlisted Consultants together with this RFP all information that would in that respect give such Consultant any unfair competitive advantage over competing Consultants. | |
4. Fraud and 4.1 The Bank requires compliance with the Bank’s Anti-Corruption Corruption Guidelines and its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework, as set forth in Section 6.
4.2 In further pursuance of this policy, Consultants shall permit and shall cause their agents (where declared or not), subcontractors, subconsultants, service providers, suppliers, and their personnel, to permit the Bank to inspect all accounts, records and other documents relating to any shortlisting process, Proposal submission, and contract performance (in the case of award), and to have them audited by auditors appointed by the Bank. | |
5. Eligibility 5.1 The Bank permits consultants (individuals and firms, including Joint Ventures and their individual members) from all countries to offer consulting services for Bank-financed projects.
5.2 Furthermore, it is the Consultant’s responsibility to ensure that its Experts, joint venture members, Sub-consultants, agents (declared or not), sub-contractors, service providers, suppliers and/or their |
employees meet the eligibility requirements as established by the Bank in the applicable Procurement Regulations.
5.3 As an exception to the foregoingITC6.1 and ITC 6.2 above:
the Bank’s Anti-Corruption Guidelines and in accordance with its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework as described in Section VI, Fraud and Corruption, paragraph 2.2 d., shall be ineligible to be shortlisted for, submit proposals for, or be awarded a Bank- financed contract or benefit from a Bank-financed contract, financially or otherwise, during such period of time as the Bank shall have determined. The list of debarred firms and individuals is available at the electronic address specified in the PDS.
country may be ineligible if so indicated in Section 5 (Eligible Countries) and:
e. Borrower 5.3.5 A firm that is under a sanction of debarment by the Borrower Debarment from being awarded a contract is eligible to participate in this procurement, unless the Bank, at the Borrower’s request, is satisfied that the debarment; (a) relates to fraud or corruption, and (b) followed a judicial or administrative proceeding that afforded |
the firm adequate due process.
B. Preparation of Proposals |
6. General 6.1 In preparing the Proposal, the Consultant is expected to examine the Considerations RFP in detail. Material deficiencies in providing the information requested in the RFP may result in rejection of the Proposal. |
7. Cost of 7.1 The Consultant shall bear all costs associated with the preparation and Preparation of submission of its Proposal, and the Client shall not be responsible or Proposal liable for those costs, regardless of the conduct or outcome of the selection process. The Client is not bound to accept any proposal, and reserves the right to annul the selection process at any time prior to Contract award, without thereby incurring any liability to the Consultant. |
8. Language 8.1 The Proposal, as well as all correspondence and documents relating to the Proposal exchanged between the Consultant and the Client, shall be written in the language(s) specified in the Data Sheet. |
Comprising the Data Sheet. Proposal
of an undertaking of the Consultant to observe, in competing for and executing a contract, the Client country’s laws against fraud and corruption (including bribery).
|
10. Only One 10.1 The Consultant (including the individual members of any Joint Proposal Venture) shall submit only one Proposal, either in its own name or as part of a Joint Venture in another Proposal. If a Consultant, including any Joint Venture member, submits or participates in more than one proposal, all such proposals shall be disqualified and rejected. This does not, however, preclude a Sub-consultant, or the Consultant’s staff from participating as Key Experts and Non-Key Experts in more than one Proposal when circumstances justify and if stated in the Data Sheet. |
Proposal must remain valid after the Proposal submission deadline.
standard electronic means, and will send written copies of the response (including an explanation of the query but without identifying its source) to all shortlisted Consultants. Should the Client deem it necessary to amend the RFP as a result of a clarification, it shall do so following the procedure described below:
Proposal Format and Content
Proposal
comparison of proposals and decision for award in accordance with the procedure in the Data Sheet.
15.1.1 Consultant shall not propose alternative Key Experts. Only one CV shall be submitted for each Key Expert position. Failure to comply with this requirement will make the Proposal non-responsive.
C. Submission, Opening and Evaluation |
17. Submission, 17.1 The Consultant shall submit a signed and complete Proposal Sealing, and comprising the documents and forms in accordance with ITC 10 Marking of (Documents Comprising Proposal). Consultants shall mark as Proposals “CONFIDENTIAL” information in their Proposals which is confidential to their business. This may include proprietary information, trade secrets or commercial or financially sensitive information. The submission can be done by mail or by hand. If specified in the Data Sheet, the Consultant has the option of submitting its Proposals electronically. 17.2 An authorized representative of the Consultant shall sign the original submission letters in the required format for both the Technical Proposal and, if applicable, the Financial Proposal and shall initial all pages of both. The authorization shall be in the form of a written power of attorney attached to the Technical Proposal.
17.2.1 A Proposal submitted by a Joint Venture shall be signed by all members so as to be legally binding on all members, or by an authorized representative who has a written power of attorney signed by each member’s authorized representative.
|
awarded, the Consultant should not contact the Client on any matter related to its Technical and/or Financial Proposal. Information relating to the evaluation of Proposals and award recommendations shall not be disclosed to the Consultants who submitted the Proposals or to any other party not officially concerned with the process, until the Notification of Intention to Award the Contract. Exceptions to this ITC are where the Client notifies Consultants of the results of the evaluation of the Technical Proposals.
|
19. Opening of 19.1 The Client’s evaluation committee shall conduct the opening of the Technical Technical Proposals in the presence of the shortlisted Consultants’ Proposals authorized representatives who choose to attend (in person, or online if this option is offered in the Data Sheet). The opening date, time and the address are stated in the Data Sheet. The envelopes with the Financial Proposal shall remain sealed and shall be securely stored with a reputable public auditor or independent authority until they are opened in accordance with ITC 23. |
19.2 At the opening of the Technical Proposals the following shall be read out: (i) the name and the country of the Consultant or, in case of a Joint Venture, the name of the Joint Venture, the name of the lead member and the names and the countries of all members; (ii) the presence or absence of a duly sealed envelope with the Financial Proposal; (iii) any modifications to the Proposal submitted prior to proposal submission deadline; and (iv) any other information deemed appropriate or as indicated in the Data Sheet.
20. Proposals 20.1 Subject to provision of ITC 15.1, the evaluators of the Technical Evaluation Proposals shall have no access to the Financial Proposals until the technical evaluation is concluded and the Bank issues its “no objection”, if applicable. 20.2 The Consultant is not permitted to alter or modify its Proposal in any way after the proposal submission deadline except as permitted under ITC 12.7. While evaluating the Proposals, the Client will conduct the evaluation solely on the basis of the submitted Technical and Financial Proposals. | |
21. Evaluation of 21.1 The Client’s evaluation committee shall evaluate the Technical Technical Proposals on the basis of their responsiveness to the Terms of Proposals Reference and the RFP, applying the evaluation criteria, sub-criteria, and point system specified in the Data Sheet. Each responsive Proposal will be given a technical score. A Proposal shall be rejected at this stage if it does not respond to important aspects of the RFP or if it fails to achieve the minimum technical score indicated in the Data Sheet. | |
22. Financial Proposals for QBS |
|
23. Public Opening of 23.1 After the technical evaluation is completed and the Bank has issued its Financial no objection (if applicable), the Client shall notify those Consultants Proposals (for whose Proposals were considered non-responsive to the RFP and TOR QCBS, FBS, and or did not meet the minimum qualifying technical score, advising them LCS methods) the following: | |
|
|
|
(7) Business Days from the date of notification of the results of the technical evaluation, described in ITC 23.1 and 23.2.
|
24. Correction of Errors | Consultants and anyone else who chooses to attend. Any interested party who wishes to attend this public opening should contact the client as indicated in the Data Sheet. Alternatively, a notice of the public opening of Financial Proposals may be published on the Client’s website, if available. At the opening, the names of the Consultants, and the overall technical scores, including the break-down by criterion, shall be read aloud. The Financial Proposals will then be inspected to confirm that they have remained sealed and unopened. These Financial Proposals shall be then opened, and the total prices read aloud and recorded. Copies of the record shall be sent to all Consultants who submitted Proposals and to the Bank. 224.1 Activities and items described in the Technical Proposal but not priced in the Financial Proposal, shall be assumed to be included in the prices |
| of other activities or items, and no corrections are made to the Financial Proposal. |
a. Time-Based Contracts | 24.1.1 If a Time-Based contract form is included in the RFP, the Client’s evaluation committee will (a) correct any computational or arithmetical errors, and (b) adjust the prices if they fail to reflect all inputs included for the respective activities or items included in the Technical Proposal. In case of discrepancy between (i) a partial amount (sub-total) and the total amount, or (ii) between the amount derived by multiplication of unit price with quantity and the total price, or (iii) between words and figures, the former will prevail. In case of discrepancy between the Technical and Financial Proposals in indicating quantities of input, the Technical Proposal prevails and the Client’s evaluation committee shall correct the quantification indicated in the Financial Proposal so as to make it consistent with that indicated in the Technical Proposal, apply the relevant unit price included in the Financial Proposal to the corrected quantity, and correct the total Proposal cost. |
b. Lump-Sum Contracts | 24.1.2 If a Lump-Sum contract form is included in the RFP, the Consultant is deemed to have included all prices in the Financial Proposal, so neither arithmetical corrections nor price adjustments shall be made. The total price, net of taxes understood as per ITC 25, specified in the Financial Proposal (Form FIN-1) shall be considered as the offered price. Where there is a discrepancy between the amount in words and the amount figures, the amount in words shall prevail. |
25. Taxes | 25.1 The Client’s evaluation of the Consultant’s Financial Proposal shall exclude taxes and duties in the Client’s country in accordance with the instructions in the Data Sheet. |
26. Conversion to 26.1 For the evaluation purposes, prices shall be converted to a single Single currency using the selling rates of exchange, source and date indicated Currency in the Data Sheet. | |
27. Combined Quality and Cost Evaluation a. Quality and Cost- 27.1 In the case of QCBS, the total score is calculated by weighting the Based Selection technical and financial scores and adding them as per the formula and (QCBS) instructions in the Data Sheet. The Consultant with the Most Advantageous Proposal, which is the Proposal that achieves the highest combined technical and financial scores, will be invited for negotiations. |
b. Fixed-Budget Selection(FBS)
c. Least-Cost Selection
D. Negotiations and Award
28. Negotiations 28.1 The negotiations will be held at the date and address indicated in the Data Sheet with the Consultant’s representative(s) who must have written power of attorney to negotiate and sign a Contract on behalf of the Consultant.
c. Financial 28.6 The negotiations include the clarification of the Consultant’s tax Negotiations liability in the Client’s country and how it should be reflected in the Contract.
|
consultants in similar contracts. In such case, the Client may ask for clarifications and, if the fees are very high, ask to change the rates after consultation with the Bank. The format for (i) providing information on remuneration rates in the case of Quality Based Selection; and (ii) clarifying remuneration rates’ structure under this Clause, is provided in Appendix A to the Financial Form FIN-3: Financial Negotiations – Breakdown of Remuneration Rates. 29. Conclusion of 29.1 The negotiations are concluded with a review of the finalized draft Negotiations Contract, which then shall be initialed by the Client and the Consultant’s authorized representative. 29.2 If the negotiations fail, the Client shall inform the Consultant in writing of all pending issues and disagreements and provide a final opportunity to the Consultant to respond. If disagreement persists, the Client shall terminate the negotiations informing the Consultant of the reasons for doing so. After having obtained the Bank’s no objection, the Client will invite the next-ranked Consultant to negotiate a Contract. Once the Client commences negotiations with the next-ranked Consultant, the Client shall not reopen the earlier negotiations. |
30. Standstill 30.1 The Contract shall not be awarded earlier than the expiry of the Period Standstill Period. The Standstill Period shall be ten (10) Business Days unless extended in accordance with ITC33.The Standstill Period commences the day after the date the Client has transmitted to each Consultant (that has not already been notified that it has been unsuccessful) the Notification of Intention to Award the Contract. Where only one Proposal is submitted, or if this contract is in response to an emergency situation recognized by the Bank, the Standstill Period shall not apply. |
31. Notification of 31.1 The Client shall send to each Consultant (that has not already been Intention to notified that it has been unsuccessful) the Notification of Intention to Award Award the Contract to the successful Consultant. The Notification of Intention to Award shall contain, at a minimum, the following information: |
|
32. Notification of 32.1 Upon expiry of the Standstill Period, specified in ITC 30.1 or any Award extension thereof, and upon satisfactorily addressing any complaint that has been filed within the Standstill Period, the Client shall, send a notification of award to the successful Consultant, confirming the Client’s intention to award the Contract to the successful Consultant and requesting the successful Consultant to sign and return the draft negotiated Contract within eight (8) Business Days from the date of receipt of such notification. If specified in the Data Sheet, the client shall simultaneously request the successful Consultant to submit, within eight (8) Business Days, the Beneficial Ownership Disclosure Form. |
Contract Award Notice Within ten (10) Business Days from the date of notification of award such request, the Client shall publish the Contract Award Notice which shall contain, at a minimum, the following information:
|
32.2 The Contract Award Notice shall be published on the Client’s website with free access if available, or in at least one newspaper of national circulation in the Client’s Country, or in the official gazette. The Client shall also publish the contract award notice in UNDB online |
provide a debriefing to all unsuccessful Consultants whose request is received within this deadline.
|
34. Signing of 34.1 The Contract shall be signed prior to the expiration of the Proposal Contract Validity Period and promptly after expiry of the Standstill Period, specified in ITC 30.1 or any extension thereof, and upon satisfactorily addressing any complaint that has been filed within the Standstill Period. 34.2 The Consultant is expected to commence the assignment on the date and at the location specified in the Data Sheet. |
35. Procurement 35.1 The procedures for making a Procurement-related Complaint are as Related specified in the Data Sheet. Complaint |
|
Section 2. Instructions to Consultants
E. Data Sheet
ITC Reference | A. General |
1 (b) | India |
1 (l) | Deleted |
2.1 | Name of the Client: Project Director, Uttarakhand Public Financial Management Strengthening Project Method of selection: Fixed Budget Selection (FBS) as per the Procurement Regulations (available on www.worldbank.org) |
2.2 | Financial Proposal to be submitted together with Technical Proposal: Yes The name of the assignment is Selection of Chartered Accountant Firms for Financial Attest Audit of RLBs in Government of Uttarakhand: Under Gharwal Area for the following packages: |
2.3 | Address: Project Director, Uttarakhand Public Financial Management Strengthening Project, 91, Race Course, Near Police Line, Dehradun 248001 Mob: +91-9358119541, E-mail: ukpfmswb@gmail.com The consultants may provide queries in writing at the above-mentioned email which will be answered to the consultant in writing. Such queries should be requested from the project within five working days from receipt of RFP. Contact person/ coordinator: Mr. Rajat Mehra, Project Coordinator Mob: +91- 9358119541 |
2.4 | The Client will provide the following inputs, project data, reports, etc. to facilitate the preparation of the Proposals: NONE |
4.1 | NA |
6.3.1 | A list of debarred firms and individuals is available at the Bank’s external website: www.worldbank.org/debarr |
B. Preparation of Proposals | |
9.1 | This RFP has been issued in the English language. Proposals shall be submitted in English language. All correspondence exchange shall be in English language. |
10.1 | The Proposal shall comprise the following: For SIMPLIFIED TECHNICAL PROPOSAL (STP): 1st Inner Envelope with the Technical Proposal:
2ndInner Envelope with the Financial Proposal (if applicable):One for each package
|
10.2 | Statement of Undertaking is required – Yes |
|
11.1 |
|
12.1 | Proposals must remain valid for 120 days after the proposal submission deadline. |
13.1 | Clarifications may be requested within five working days from receipt of RFP: The contact information for requesting clarifications is: Address: Project Director Uttarakhand Public Financial Management Strengthening Project, 91, Race Course, Near Police Line Dehradun , 2480001, Uttarakhand, India, Mob: +91-9358119541, E-mail: ukpfmswb@gmail.com |
14.1.1 |
|
14.1.2 | NA |
14.1.3 for time-based contracts only | NA |
14.1.4 and 27.2 use for Fixed Budget method |
The Financial Proposals of each package exceeding the total available budget shall be rejected |
15.2 | The format of the Technical Proposal to be submitted is: SIMPLIIFED TECHNICAL PROPOSAL (STP) |
| Submission of the Technical Proposal in a wrong format may lead to the Proposal being deemed non-responsive to the RFP requirements. |
16.1 |
|
16.2 | A price adjustment provision applies to remuneration rates:NO |
16.3 | Information on the Consultant’s tax obligations in the Client’s country can be found at https://services.gst.gov.in/services/login |
16.4 | The Financial Proposal shall be stated in the following currencies Currencies: INR, The Financial Proposal should state local costs in the Client’s country currency (local currency): Yes |
C. Submission, Opening and Evaluation | |
17.1 | The Consultants have the option of submitting their Proposals electronically. No |
17.4 | The Consultant must submit: ((a) Technical Proposal: one (1) original and one copy and one copy in pdf in Pen drive in the same sealed envelope |
| (b) Financial Proposal: one (1) original in a sealed envelope. Each package proposal should be in a separate sealed envelope. The consultant can decide on the number of packages they want to apply and submit the financial proposal accordingly. |
17.7 and 17.9 | The Proposals must be submitted no later than: Date: 5th May 2022 Time: 15 :00 Local Time The Proposal submission address is: Project Director Uttarakhand Public Financial Management Strengthening Project, 91, Race Course, Near Police Line Dehradun, 2480001, Uttarakhand, India, Mob: +91-9358119541, E-mail: ukpfmswb@gmail.com |
19.1 | An online option of the opening of the Technical Proposals is offered: Yes The opening shall take place at: Project Director Uttarakhand Public Financial Management Strengthening Project, 91,Race Course , Near Police Line Dehradun , 2480001, Uttarakhand, India, Mob: +91-9358119541, E-mail: ukpfmswb@gmail.com Date 5th May 2022 Time: 16:00 Local Time |
19.2 | In addition, the following information will be read aloud at the opening of the Technical Proposals NA |
21.1 (for FTP) | NA |
21.1 [for STP ] | Criteria, sub-criteria, and point system for the evaluation of the Simplified I Technical Proposals are: Points |
| (j) Adequacy and quality of the proposed methodology, and work plan in responding to the Terms of Reference |
Total points for criterion (i): [20]
(ii) Key Experts’ qualifications and competence for the Assignment: {Notes to Consultant: each position number corresponds to the same for Key Experts in Form TECH-6 to be prepared by the Consultant. the key experts will individually also present their Prior experience in such type of projects as well as their Core competence in technical field and other Management and communication skill on the basis of CV submitted , the marks will be provided by tender evaluation committee} K-1: Audit Partner 40 Points K-2: Audit Manager-i- 20 Points K-3: Audit Manager -ii – 20 Points Total points for criterion (ii): [80] The number of points to be assigned to each of the above positions shall be determined considering the following three sub-criteria and relevant percentage weights:’
70 %
Total weight: 100 Total points for the three criteria: 100 The minimum technical score (St) required to pass is: 70 | |
| Public Opening of Financial Proposals |
23.4 | An online option of the opening of the Financial Proposals is offered: Yes |
23.5 | Following the completion of the evaluation of the Technical Proposals, the Client will notify all Consultants of the location, date, and time of the public opening of Financial Proposals. Any interested party who wishes to attend this public opening should contact Mr. Rajat Mehra Audit Officer, Mob- +91 9358119541, and request to be notified of the location, date, and time of the public opening of Financial Proposals. The request should be made before the deadline for submission of Proposals, stated above. |
25.1 | For the purpose of the evaluation, the Client will exclude: (a) all local identifiable indirect taxes such as sales GST or similar taxes levied on the contract’s invoices; and (b) all additional local indirect tax on the remuneration of services rendered by non- resident experts in the Client’s country. If a Contract is awarded, at Contract negotiations, all such taxes will be discussed, finalized (using the itemized list as a guidance but not limiting to it) and added to the Contract amount as a separate line, also indicating which taxes shall be paid by the Consultant and which taxes are withheld an aid by the Client on behalf of the Consultant. |
26.1 | Not applicable |
27.2 FBS only) | Proposals that exceed the budget indicated in ITC 14.1.4 of the (Data Sheet shall be rejected. |
27.3 (FBS only) | Technical score will be awarded based the evaluation of the technical proposal. Consultant having highest score will be considered for the Package-1, subject to the price within the budget indicated against that package. Similarly, next three consultants having highest scores would be considered for Package-2, Package-3, and Package -4 respectively, subject to the price within the budgets indicated against the respective packages. One firm will be considered for only one package for award. |
| D. Negotiations and Award |
28.1 | Expected date and address for contract negotiations: 15th May 2022 Address: Project Director Uttarakhand Public Financial Management Strengthening Project, 91 Racecourse Near Police Line Dehradun, 2480001, Uttarakhand, India, Mob: +91-9358119541, E-mail: ukpfmswb@gmail.com |
32.1 | The successful Consultant is not required submit the Beneficial Ownership Disclosure Form. |
34.2 | Expected date for the commencement of the Services: Date 30th May 2022 |
35.1 | The procedures for making a Procurement-related Complaint are detailed in the “Procurement Regulations for IPF Borrowers (Annex III).” If a Consultant wishes to make a Procurement-related Complaint, the Consultant shall submit its complaint following these procedures, In Writing (by the quickest means available, such as by email or fax), to: For the attention: Title/position: Dy. Project Director Client: PMU, UPFMSP, Dehradun, Uttarakhand Email address: ukpfmswb@gmail.com In summary, a Procurement-related Complaint may challenge any of the following:
|
Section 3. Technical Proposal – Standard Forms
{Notes to Consultant shown in brackets { }throughout Section 3 provide guidance to the Consultant to prepare the Technical Proposal; they should not appear on the Proposals to be submitted.}
CHECKLIST OF REQUIRED FORMS
Required for FTP or STP P |
FORM |
DESCRIPTION | Page Limit | |
FTP | STP |
|
|
|
P | P | TECH-1 | Technical Proposal Submission Form. |
|
P |
P | TECH-4 | Description of the Approach, Methodology, and Work Plan for Performing the Assignment |
|
P | P | TECH-5 | Work Schedule and Planning for Deliverables |
|
P | P | TECH-6 | Team Composition, Key Experts Inputs, and attached Curriculum Vitae (CV) |
|
All pages of the original Technical and Financial Proposal shall be initialed by the same authorized representative of the Consultant who signs the Proposal.
FORM TECH-1
TECHNICAL PROPOSAL SUBMISSION FORM
{Location, Date}
To: [Name and address of Client]
Dear Sirs:
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposals(RFP) dated [Insert Date] and our Proposal. [Select appropriate wording depending on the selection method stated in the RFP: “We are hereby submitting our Proposal, which includes this Technical Proposal and a Financial Proposal sealed in a separate envelope” or, if only a Technical Proposal is invited “We hereby are submitting our Proposal, which includes this Technical Proposal only in a sealed envelope.”].
We hereby declare that:
We undertake, if our Proposal is accepted and the Contract is signed, to initiate the Services related to the assignment no later than the date indicated in ITC 34.2 of the Data Sheet.
We understand that the Client is not bound to accept any Proposal that the Client receives.
We remain, Yours sincerely,
Signature (of Consultant’s authorized representative) {In full and initials}:
Full name: {insert full name of authorized representative} Title: {insert title/position of authorized representative} Name of Consultant (company’s name or JV’s name):
Capacity: {insert the person’s capacity to sign for the Consultant} Address: {insert the authorized representative’s address}
Phone/fax: {insert the authorized representative’s phone and fax number, if applicable} Email: {insert the authorized representative’s email address}
{For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached
FORM TECH-4 (FOR SIMPLIFIED TECHNICAL PROPOSAL ONLY)
DESCRIPTION OF APPROACH, METHODOLOGY, AND WORK PLAN FOR Schedule
Form.}
Forms
FORM TECH-5(FOR STP)
WORK SCHEDULE AND PLANNING FOR DELIVERABLES
N° | Deliverables 1 (D-..) | Months | |||||||||||
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | ..... | n | TOTAL | ||
D-1 | {e.g., Deliverable #1: Report A |
|
|
|
|
|
|
|
|
|
|
|
|
| 1) data collection |
|
|
|
|
|
|
|
|
|
|
|
|
| 2) drafting |
|
|
|
|
|
|
|
|
|
|
|
|
| 3) inception report |
|
|
|
|
|
|
|
|
|
|
|
|
| 4) incorporating comments |
|
|
|
|
|
|
|
|
|
|
|
|
| 5) delivery of final report to Client} |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
D-2 | {e.g., Deliverable #2................................ } |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3. Include a legend, if necessary, to help read the chart.
39 | P a g e
FORM TECH-6(FOR STP)
TEAM COMPOSITION, ASSIGNMENT, AND KEY EXPERTS’ INPUTS
N° |
Name | Expert’s input (in person/month) per each Deliverable (listed in TECH-5) | Total time-input (in Months) | ||||||||||||||
Position |
| D-1 |
| D-2 |
| D-3 | ........ |
| D-... |
|
|
| Home | Field | Total | ||
KEY EXPERTS | |||||||||||||||||
K-1 | {e.g., Mr. Abbbb} | [Team Leader] | [Home] | [2 month] |
| [1.0] |
| [1.0] |
|
|
|
|
|
|
|
|
|
[Field] | [0.5 m] |
| [2.5] |
| [0] |
|
|
|
|
|
|
|
| ||||
K-2 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| ||||
K-3 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| ||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| ||||
n |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| ||||
| Subtotal |
|
|
| |||||||||||||
NON-KEY EXPERTS | |||||||||||||||||
N-1 |
|
| [Home] |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
[Field] |
|
|
|
|
|
|
|
|
|
|
|
|
| ||||
N-2 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| ||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| ||||
n |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| ||||
| Subtotal |
|
|
| |||||||||||||
Total |
|
|
|
Full time input Part time input
FORM TECH-6 (CONTINUED)
CURRICULUM VITAE (CV)
Position Title and No. | {e.g., K-1, TEAM LEADER} |
Name of Expert: | {Insert full name} |
Date of Birth: | {day/month/year} |
Country of Citizenship/Residence |
|
Education: {List college/university or other specialized education, giving names of educational institutions, dates attended, degree(s)/diploma(s) obtained}
Employment record relevant to the assignment: {Starting with present position, list in reverse order. Please provide dates, name of employing organization, titles of positions held, types of activities performed and location of the assignment, and contact information of previous clients and employing organization(s) who can be contacted for references. Past employment that is not relevant to the assignment does not need to be included.}
Period | Employing organization and your title/position. Contact information for references | Country | Summary of activities performed relevant to the Assignment |
[e.g., May 2005- present] | [e.g., Ministry of ……, advisor/consultant to…
For references: Tel.............. /e- mail……; Mr. Hbbbbb, deputy minister] |
|
|
|
|
|
|
|
|
|
|
Membership in Professional Associations and Publications:
Language Skills (indicate only languages in which you can work):
Adequacy for the Assignment: Audit Experience as per TOR (please provide exhaustive list of audits to provide better marks at evaluation. The key audit areas and role to be elaborated in detail
Assignment | Complete Detail |
Client Name |
|
Type of audit and Year |
|
Key Audit areas Audited |
|
Role of Key expert in audit |
|
Expert’s contact information: (e-mail…………………., phone................... )
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience, and I am available, as and when necessary, to undertake the assignment in case of an award. I understand that any misstatement or misrepresentation described herein may lead to my disqualification or dismissal by the Client, and/or sanctions by the Bank.
{day/month/year}
Name of Expert Signature Date
{day/month/year}
Name of authorized Signature Date Representative of the Consultant
(the same who signs the Proposal)
NOTE: The submitted CVs of the Key Experts without the original signatures of both the “Key
Expert” and “Authorized Representative of the Consultant” shall not be considered for evaluation and shall be given “ZERO” in the particular CV. Kindly get original signature of both “Key Expert” and “Authorized Representative of the Consultant”. Scanned Signatures also shall not be considered for evaluation.
Section 4. Financial Proposal - Standard Forms)
{Notes to Consultant shown in brackets { } provide guidance to the Consultant to prepare the Financial Proposals; they should not appear on the Financial Proposals to be submitted.}
Financial Proposal Standard Forms shall be used for the preparation of the Financial Proposal according to the instructions provided in Section 2.
FIN-1 Financial Proposal Submission Form FIN-2A Summary of Costs- Preparation
FIN-4A Reimbursable expenses
FFORM FIN-1
FINANCIAL PROPOSAL SUBMISSION FORM
{Location, Date}
To: [Name and address of Client]
Dear Sirs:
We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal.
Our attached Financial Proposal is for the amount of {Indicate the corresponding to the amount(s) currency(ies)}{Insert amount(s) in words and figures}, [Insert “including” or “excluding”] of all indirect local taxes in accordance with ITC 25.1 in the Data Sheet. The estimated amount of local indirect taxes is {Insert currency} {Insert amount in words and figures} which shall be confirmed or adjusted, if needed, during negotiations. {Please note that all amounts shall be the same as in Form FIN-2}.
Our Financial Proposal shall be valid and remain binding upon us, subject to the modifications resulting from Contract negotiations, for the period of time specified in the Data Sheet, ITC 12.1.
Commissions and gratuities paid or to be paid by us to an agent or any third party relating to preparation or submission of this Proposal and Contract execution, paid if we are awarded the Contract, are listed below:
Name and Address | Amount and | Purpose of Commission |
of Agents | Currency | or Gratuity |
{If no payments are made or promised, add the following statement: “No commissions or gratuities have been or are to be paid by us to agents or any third party relating to this Proposal and Contract execution.”}
We understand you are not bound to accept any Proposal you receive.
We remain, Yours sincerely,
Signature (of Consultant’s authorized representative) {In full and initials}:
Full name: {insert full name of authorized representative} Title: {insert title/position of authorized representative} Name of Consultant (company’s name or JV’s name):
Capacity: {insert the person’s capacity to sign for the Consultant} Address: {insert the authorized representative’s address}
Phone/fax: {insert the authorized representative’s phone and fax number, if applicable} Email: {insert the authorized representative’s email address}
{For a joint venture, either all members shall sign or only the lead member/consultant, in which case the power of attorney to sign on behalf of all members shall be attached}
FORM FIN-2 (A) SUMMARY OF COSTS
{Consultant must state the proposed Costs in accordance with Clause 16.4 of the Data Sheet;
Item |
| Amount in INR |
Remuneration |
|
|
Key Experts |
|
|
Non – Key Experts |
|
|
Total Remuneration |
|
|
Reimbursables |
|
|
Total Cost of the Financial Proposal (A): {Should match the amount in Form FIN-1} |
|
|
Indirect Local Tax Estimates – to be discussed and finalized at the negotiations if the Contract is awarded |
|
|
GST |
|
|
Total Estimate for Indirect Local Tax: |
|
|
Footnote: Payments will be made in the currency(ies) expressed above (Reference to ITC 16.4).
FFORM FIN-4 (A) BREAKDOWN OF REIMBURSABLE EXPENSES:
|
When used for Lump-Sum contract assignment, information to be provided in this Form shall only be used to demonstrate the basis for calculation of the Contract ceiling amount, to calculate applicable taxes at contract negotiations and, if needed, to establish payments to the Consultant for possible additional services requested by the Client. This form shall not be used as a basis for payments under Lump-Sum contracts
Legend:
“Per diem allowance” is paid for each night the expert is required by the Contract to be away from his/her usual place of residence. Client can set up a ceiling.
Section 5. Eligible Countries
In reference to ITC6.3.2, for the information of shortlisted Consultants, at the present time firms, goods and services from the following countries are excluded from this selection:
Under the ITC 6.3.2 (a): “none” Under the ITC 6.3.2 (b): “none”
Section 6. Fraud and Corruption
(This Section 6, Fraud and Corruption shall not be modified)
indirectly, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question;
1 For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation,
(i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub- contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract.
2 A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
3 Inspections in this context usually are investigative (i.e., forensic) in nature. They involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third party verification of information.
54 | P a g e
SECTION-7
Terms of Reference for Selection of Chartered Accountant Firms for Financial Attest Audit of RLBs in Government of Uttarakhand
Background:
Financial Attest Audit of specified RLBs for last three financial year i.e. FY 2018-19, 2019-20 & 2020-21.
Objective of the Financial Attest Audit assignment
1
and to express an independent opinion on the true and fair view of the Financial Statements prepared
by the RLBs.
Detailed Scope of Work:
1 Refer Annexure 3- For RLB accounting.
56 | P a g e
Audit Report
Audit Engagement:
Sr | Designation and Nos | Description of services to be provided | Experience/ Qualification |
1. | Audit Partner | Overall coordination, & |
|
| (1 Nos) | planning, and team leadership, reporting, liaison with client Responsibility to lead the audit teams in the field, planning and execution of the audits, discussions with head of office at state and report writing and finalization | Accountant) of the firm with at least 15 years of overall experience post Qualification
. The Audit of GPs under one block will be considered as assignment |
2. | Audit Managers - 2 | Overall support to the team; audit planning and coordination; prepare draft reports etc. |
|
|
|
| CISA, CIA, CGPA etc. would be an added advantage |
Annexure 1: Packages
Detail of the packages are provided below. The packages would be selected as follows
Package Name | Number of audit entities | Auditable RLBS for 18-19 | Auditable RLBS for 19-20 | Auditable RLBS for 20-21 | Total units to be audited |
Audit partner | Audi t expert |
Package 1- Gram Panchayat: Dehradun, Uttarkashi , | 1253 | 600 | 697 | 1253 |
2550 | 1 | 2 |
Package 2 - Gram Panchayat: Tehri | 1015 | 630 | 731 | 1015 |
2376 | 1 | 2 |
Package 3 - Gram Panchayat: Pauri and Haridwar | 1206 | 945 | 945 | 1206 | 3096 | 1 | 2 |
Panchayat 4 : Gram Panchayat : Chamoli and Rudraprayag | 969 | 479 | 630 | 969 | 2078 | 1 | 2 |
| 4443 | 2654 | 3003 | 4443 |
|
|
|
A complete schedule will be provided in detail for completion of audit within the time frame with the following details should be considered for the proposal to be submitted
Annexure 2: Format of Independent Auditors Report – Rural Local Bodies
Preface
Indicative Notes to the Annual Financial Statements of Panchayat:
Bank account name | Bank account number | Nature of Bank account (Receipt/Payment/Both) | Balance as per books of account | Balance as per bank statements | BRS completed |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| Format | Description | Maintained | Mode of Maintenance |
|
| during the | (PRIASOFT/ E | |
|
| financial | Panchayat/ Manual) | |
|
| year |
| |
|
| (Yes/No) |
| |
Format I | Receipts and Payment |
|
| |
| Account | |||
Format-II | Consolidated Abstract |
|
| |
| Register | |||
Format III | Monthly Reconciliation |
|
| |
| Statements | |||
Format IV | Statement of Receivable and |
|
| |
| Payable at the end of the year | |||
Format V | Register of Immovable Assets |
|
| |
| for the year | |||
Format VI | Register of Movable Assets |
|
| |
| for the year | |||
Format | Inventory Stock Register |
|
| |
VII |
| |||
Format | Register of Demand |
|
| |
VIII | Collection and Balance |
Instructions for auditors
Format for Unmodified Opinion Independent Auditor’s Report
To,
Opinion: |
Governing Body of RLB/ Head of the RLB, Full address
We have audited the accompanying Annual Financial Statements of the {insert name of the RLB}, which comprise of the Annual Receipts and Payments Account for the year ended 31 March 20….., and the Notes to Financial Statements, including a summary of Significant Accounting Policies.
In our opinion, the accompanying Annual Financial Statements give a true and fair view, in all material respects, of the cash flows of the {insert name of the RLB} for the year ended 31 March 20…………., in accordance with Simplified Formats Accounts for Panchayati Raj Institutions, 2009, and in accordance with the provisions of the Uttarakhand Panchayati Raj Act, 2016.
Basis for Unmodified Opinion |
We conducted our audit in accordance with the Standards of Auditing issued by the Institute of Chartered Accountants of India . Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are independent of............. {insert name of the
RLB) in accordance with our Code of Ethics together with ethical requirements that are relevant to our audit of the Financial Statements in India and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Emphasis of Matters |
{The auditor should describe the matters on which they wish to draw emphasis in addition to that provided below}
We draw attention to the following key points:
Our opinion is not modified in respect of this matter.
Responsibilities of Management of {insert name of the RLB) for the Financial Statements |
Management of {insert name of the RLB) is responsible for the preparation of Financial Statements that give a true and fair view in accordance with Simplified Formats Accounts for Panchayati Raj Institutions,2009. This responsibility also includes maintenance of adequate accounting records in accordance with the provisions of the Uttarakhand Panchayati Raj Act, 2016 (as in force and as amended in 2019) for safeguarding of the assets of the {insert name of the RLB) and for preventing and detecting frauds and other irregularities; selection and application of appropriate accounting policies; making judgments and estimates that are reasonable and prudent; and design, implementation and maintenance of adequate internal financial controls, that were operating effectively for ensuring the accuracy and completeness of the accounting records, relevant to the preparation and presentation of the financial statements that give a true and fair view and are free from material misstatement, whether due to fraud or error. The Management of {insert name of the RLB} is responsible for overseeing the financial reporting process.
Auditor’s Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with Standards of Auditing issued by the Institute of Chartered Accountants of India will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Also refer to the Appendix to this Report.
Report on Legal, Regulatory and Other Requirements |
Further to the above, in our opinion, the Panchayat has maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009
(or)
Further to the above, in our opinion, the Panchayat has maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009 except for………….
(or)
Further to the above, in our opinion, the Panchayat has not maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009
Additional matters to be included as required=
For XYZ & Co Chartered Accountants
(Firm’s Registration No.)
Signature of the auditor
(Name of the Member Signing the Audit Report) (Designation)
(Membership No. XXXXX)
Date:
Place:
UDIN:
Enclosures :
Appendix to Independent Auditor’s Report |
As part of an audit in accordance with Standards of Auditing issued by the Institute of Chartered Accountants of India , we exercise professional judgement and maintain professional skepticism throughout the audit. We also:
We communicate to Management of.............. {insert name of RLB} regarding,
among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
We also provide to Management of {insert name of RLB}/Directorate of Audit
a statement we have complied with relevant ethical requirements regarding independence, and to communicate with them all relationship and other matters that may reasonable be thought to bear on our independence, and where applicable, related safeguards.
Instructions for auditors
Format for Qualified Opinion
Independent Auditor’s Report
To,
Governing Body of RLB/ Head of the RLB Full address
Qualified Opinion:
We have audited the accompanying Annual Financial Statements of the {insert name of the RLB}, which comprise of the Annual Receipts and Payments Account for the year ended 31 March 20….., and the Notes to Financial Statements, including a summary of Significant Accounting Policies.
In our opinion, except for the effects of the matter described in the Basis for Qualified Opinion section of our report, the accompanying Annual Financial Statements give a true and fair view, in all material respects, of the cash flows of the {insert name of RLB} for the year ended 31 March 20…………., in accordance with Simplified Formats Accounts for Panchayati Raj Institutions, 2009 , and in accordance with the provisions of the Uttarakhand Panchayati Raj Act, 2016.
Basis for Qualified Opinion
{The auditor should describe the matters due to which the audit opinion is qualified}
We conducted our audit in accordance with the Standards of Auditing issued by the Institute of Chartered Accountants of India. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are independent of..................................................................................... {insert name of the RLB}
in accordance with the ethical requirements that are relevant to our audit of the Financial Statements in India and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified opinion.
Emphasis of Matter |
To be reported wherever applicable. {The auditor should describe the matters on which they wish to draw emphasis}
We draw attention to………….
However, we have not qualified our opinion in respect of this matter.
Responsibilities of Management of {insert name of the RLB) for the Financial Statements |
Management of {insert name of the RLB) is responsible for the preparation of Financial Statements that give a true and fair view in accordance with Simplified Formats Accounts for Panchayati Raj Institutions , 2009. This responsibility also includes maintenance of adequate accounting records in accordance with the provisions of the Uttarakhand Panchayati Raj Act, 2016 (as in force and as amended in 2019) for or safeguarding of the assets of the {insert name of the RLB) and for preventing and detecting frauds and other irregularities; selection and application of appropriate accounting policies; making judgments and estimates that are reasonable and prudent; and design, implementation and maintenance of adequate internal financial controls, that were operating effectively for ensuring the accuracy and completeness of the accounting records, relevant to the preparation and presentation of the financial statements that give a true and fair view and are free from material misstatement, whether due to fraud or error. The Management of {insert name of the RLB} is responsible for overseeing the financial reporting process.
Auditor’s Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance Standards of Auditing issued by the Institute of Chartered Accountants of India will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of
users taken on the basis of these financial statements. Also refer to the Appendix to this Report.
Report on Legal, Regulatory and Other Requirements
Further to the above, in our opinion, the Panchayat has maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009
(or)
Further to the above, in our opinion, the Panchayat has maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009 except for………….
(or)
Further to the above, in our opinion, the Panchayat has not maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009
Additional matters to be included as required
For XYZ & Co Chartered Accountants
(Firm’s Registration No.)
Signature of the auditor
(Name of the Member Signing the Audit Report) (Designation)
(Membership No. XXXXX)
Date:
Place:
UDIN:
Enclosures :
Appendix to Independent Auditor’s Report
As part of an audit in accordance with Standards of Auditing issued by the Institute of Chartered Accountants of India, we exercise professional judgement and maintain professional scepticism throughout the audit. We also:
We communicate to Management of ………. {insert name of the RLB} regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
We also provide to Management of …….{insert name of the RLB}/ Directorate of Audit a statement we have complied with relevant ethical requirements regarding independence, and to communicate with them all relationship and other matters that may reasonable be thought to bear on our independence, and where applicable, related safeguards.
Instructions for auditors
Format of Adverse Opinion
Independent Auditor’s Report
To,
Governing Body of RLB/ Head of the RLB Full address
Adverse Opinion: |
We have audited the accompanying Annual Financial Statements of the {insert name of the RLB}, which comprise of the Annual Receipts and Payments Account for the year ended 31 March 20…, and the Notes to Financial Statements, including a summary of Significant Accounting Policies.
In our opinion, because of the significance of the matter discussed in the Basis for Adverse Opinion section of our report, the accompanying Annual Financial Statements do not give a true and fair view of the cash flow of the {insert name of the RLB} for the year ended 31 March 20.......... , in accordance with Simplified Formats Accounts
for Panchayati Raj Institutions, 2009, and in accordance with the provisions of the Uttarakhand Panchayati Raj Act, 2016.
Basis for Adverse Opinion |
The auditor should describe the matters due to which the audit opinion is adverse}
We conducted our audit in accordance with the Standards of Auditing issued by the Institute of Chartered Accountants of India. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are independent of {insert name of the RLB} in accordance with the ethical requirements that are relevant to our audit of the Financial Statements in India and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for adverse opinion.
Emphasis of Matter |
To be reported wherever applicable. {The auditor should describe the matters on which they wish to draw emphasis}
We draw attention to………….
However, we have not qualified our opinion in respect of this matter.
Responsibilities of Management of {insert name of the RLB} for the Financial Statements |
Management of {insert name of the RLB} is responsible for the preparation of Financial Statements that give a true and fair view in accordance with Simplified Formats Accounts for Panchayati Raj Institutions , 2009. This responsibility also includes maintenance of adequate accounting records in accordance with the provisions of the Uttarakhand Panchayati Raj Act, 2016 (as in force and as amended in 2019 for safeguarding of the assets of the {insert name of the RLB} and for preventing and detecting frauds and other irregularities; selection and application of appropriate accounting policies; making judgments and estimates that are reasonable and prudent; and design, implementation and maintenance of adequate internal financial controls, that were operating effectively for ensuring the accuracy and completeness of the accounting records, relevant to the preparation and presentation of the financial statements that give a true and fair view and are free from material misstatement, whether due to fraud or error. The Management of {insert name of the RLB} is responsible for overseeing the financial reporting process.
Auditor’s Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with Standards of Auditing issued by the Institute of Chartered Accountants of India will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the
economic decisions of users taken on the basis of these financial statements. Also refer to the Appendix to this Report.
Report on Legal, Regulatory and Other Requirements
Further to the above, in our opinion, the Panchayat has maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009
(or)
Further to the above, in our opinion, the Panchayat has maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009 except for………….
(or)
Further to the above, in our opinion, the Panchayat has not maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009
Additional matters to be included as required
For XYZ & Co Chartered Accountants
(Firm’s Registration No.)
Signature of the auditor
(Name of the Member Signing the Audit Report) (Designation)
(Membership No. XXXXX)
Date:
Place:
UDIN:
Enclosures :
Appendix to Independent Auditor’s Report |
As part of an audit in accordance with Standards of Auditing issued by the Institute of Chartered Accountants of India, we exercise professional judgement and maintain professional skepticism throughout the audit. We also:
We communicate to Management of.............. {insert name of RLB} regarding,
among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
We also provide to Management of {insert name of RLB}/ Directorate of Audit
a statement we have complied with relevant ethical requirements regarding independence, and to communicate with them all relationship and other matters that may reasonable be thought to bear on our independence, and where applicable, related safeguards.
Instructions for auditors
To,
Format of Disclaimer Opinion Independent Auditor’s Report
Governing Body of RLB/ Head of the RLB Full address
Disclaimer of Opinion: |
We were engaged to audit the accompanying Annual Financial Statements of the
{insert name of the RLB}, which comprise of the Annual Receipts and Payments Account for the year ended 31 March 20……………, and the Notes to Financial Statements, including Significant Accounting Policies.
We do not express an opinion on the accompanying Annual Financial Statements of the {insert name of the RLB}. Because of the significance of matter described in the Basis of Disclaimer of Opinion section of our report, we have not been able to obtain sufficient appropriate audit evidence to provide a basis for an audit opinion on these Financial Statements.
Basis for Disclaimer of Opinion |
{The auditor should describe the matters due to which the audit opinion is disclaimer}
Responsibilities of Management of {insert name of the RLB) for the Financial Statements |
Management of {insert name of the RLB} is responsible for the preparation of Financial Statements that give a true and fair view in accordance with Simplified Formats Accounts for Panchayati Raj Institutions, 2009. This responsibility also includes maintenance of adequate accounting records in accordance with the provisions of the Uttarakhand Panchayati Raj Act, 2016 (as in force and as amended in 2019) for safeguarding of the assets of the {insert name of the RLB} and for preventing and detecting frauds and other irregularities; selection and application of appropriate accounting policies; making judgments and estimates that are reasonable and prudent; and design, implementation and maintenance of adequate internal financial controls, that were operating effectively for ensuring the accuracy and completeness of the accounting records, relevant to the preparation and presentation of the financial statements that give a true and fair view and are free from material misstatement, whether due to fraud or error. The Management of {insert name of the RLB} is responsible for overseeing the financial reporting process.
Auditor’s Responsibilities for the Audit of the Financial Statements |
Our objectives are to a conduct audit of {insert name of the ULB) in accordance with Standards of Auditing issued by the Institute of Chartered Accountants of India to issue and auditor’s report. However, because of the matter describe in the Basis of
Disclaimer section of our report, we were not able to obtain sufficient appropriate audit evidence to provide basis for an audit opinion on these financial statements.
Report on Legal, Regulatory and Other Requirements
Further to the above, in our opinion, the Panchayat has maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009
(or)
Further to the above, in our opinion, the Panchayat has maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009 except for………….
(or)
Further to the above, in our opinion, the Panchayat has not maintained proper books and records in accordance with the Simplified Formats Accounts for Panchayati Raj Institutions, 2009
Additional matters to be included as required
For XYZ & Co Chartered Accountants
(Firm’s Registration No.)
Signature of the auditor
(Name of the Member Signing the Audit Report) (Designation)
(Membership No. XXXXX)
Date:
Place:
UDIN:
Enclosures :
Format of Management Letter for RLBs
To
Head of the Audit Unit (RLB) Address
In {insert month & year} Directorate of Audit (DoA), Government of Uttarakhand conducted a Financial Attest Audit of {insert name of RLB} for the period from …………………to………………….
Based on our audit of the financial statement for the Financial Year {insert the financial year for financial statement are audited}, we have provided our opinion is Section-I (Independent Auditor’s Report) of this report. {this shall be suitably changed in case of Disclaimer Opinion}
The audit covered, evaluation and assessment of the Financial Statements for the financial year {insert the financial year for financial statement are audited} prepared by the management for {insert name of the RLB} and some of the key findings are elaborated below:
{Highlight good practices observed here}
Only the most significant among the high priority issues must be highlighted. To the extent possible use only one paragraph per issue.
Mention any recommendation to be provided to the management with regards to the preparation and maintenance of financial statement and records
Type of Para |
|
HMM No. |
|
HMM Type |
|
Para No. |
|
Document Reference (if any) |
|
Financial Amount (if Any) |
|
Observation: Documents Referred: Description Mentioned in HMM: Response from the Auditee on HMM:
Conclusion and Recommendation |
Annex 3: Financial Reporting Framework for GPs
Financial Reporting Format
GPs are the following the simplified format of accounts prescribed by CAG in 2009. Accounts are maintained in PRIASOFT a software provided by the Government of India. The following table provides key concepts related to Financial Reporting Framework for and RLBs in preparation and presentation of the Financial Statements.
a. Financial Reporting Format for RLBs (in brief):
|
|
|
1. | Applicable Accounting Rules/ Policies/ Manual | Simplified, Formats of Account for PRIs as approved by Technical Committee on Budget and Accounting Standards of the Comptroller & Auditor General of India in 2009. |
2. | Method of Accounting Followed | Cash Basis of Accounting |
3. | Components of Financial Statements | The Financial Statements would comprise of: Format I – Annual Receipts and Payments Account The above Simplified Formats of Accounts for RLBs have been briefly explained below. |
4. | Other Formats as Per Simplified, Formats of Account for RLBs | Apart from the above format, the following 7 formats are also to be prepared by the RLBs; however, this would not form part of the Financial Statements but could be considered as subsidiary reports and used for audit. The auditor should mention in the report if these reports are not maintained. Format II – Consolidated Abstract Register Format III –Monthly Reconciliation Statements Format IV – Register of Receivable and Payments Format V – Register of Immovable Assets Format VI – Register of Movable Assets Format VII – Inventory Stock Register Format VIII – Register of Demand Collection and Balance |
The format of the Receipts and Payment account will be shared by DOA to the CA firms.
Annexure 4 – format for XV FC Grant
Name of GP
Bank Account No:
Bank Account Name:
Particulars |
|
|
Opening Balance |
| Xxx |
Add |
|
|
Receipt from GOI | Xxx |
|
Interest earned | Xxx |
|
Receipt for the year |
| Xxx |
Less |
|
|
Expenditure for the year |
| XXX |
Closing Balance as per cash book |
| XXX |
Closing balance as per bank pass book Provide BRS if there is a difference.
PART II
Section 8. Conditions of Contract and Contract Forms
F O R M O F C O N T R A C T
Consultant’s Services
Lump-Sum
Contents
PART I................................................................................................................... 4
Section 1. Request for Proposal Letter.................................... Error! Bookmark not defined.
Section 3. Technical Proposal – Standard Forms............................................... 35
Section 4. Financial Proposal - Standard Forms................................................. 46
Section 5. Eligible Countries............................................................................... 51
Section 6.Fraud and Corruption........................................................................... 53
Section 7. Terms of Reference............................................... Error! Bookmark not defined.
PART II................................................................................................................ 55
Section 8. Conditions of Contract and Contract Forms....................................... 84
Appendix A – Terms of Reference................................................................ 123
Appendix B - Key Experts............................................................................. 123
Appendix C – Breakdown of Contract Price................................................. 123
Appendix D - Form of Advance Payments Guarantee.................................. 125
PART III............................................................................................................. 126
Section 9.Notification of Intention to Award and Beneficial Ownership Forms............................................................................................................................ 126
Notification of Intention to Award..................................................................... 127
CONTRACT FOR CONSULTANT’S SERVICES
Lump-Sum
[Loan/Credit/Grant] No.- Applied
Contract No.
Assignment Title:
between
Project Director
Uttarakhand Public Financial Management Strengthening Project, Center for Training and Research in Financial Administration,
Sudhowala, Dehradun, Uttarakhand, India
and
[Name of the Consultant]
Dated:
LUMP-SUM
(Text in brackets [ ] is optional; all notes should be deleted in the final text)
This CONTRACT (hereinafter called the “Contract”) is made the [number] day of the month of [month], [year], between, on the one hand, Project Director, Uttarakhand Public Financial Management Strengthening Project(hereinafter called the “Client”) and, on the other hand, [name of Consultant] (hereinafter called the “Consultant”).
[If the Consultant consist of more than one entity, the above should be partially amended to read as follows: “…(hereinafter called the “Client”) and, on the other hand, a Joint Venture (name of the JV) consisting of the following entities, each member of which will be jointly and severally liable to the Client for all the Consultant’s obligations under this Contract, namely, [name of member] and [name of member] (hereinafter called the “Consultant”).]
WHEREAS
NOW THEREFORE the parties hereto hereby agree as follows:
Appendix A: Terms of Reference Appendix B: Key Experts
Appendix C: Breakdown of Contract Price Appendix D: Form of Advance Payments Guarantee
In the event of any inconsistency between the documents, the following order of precedence shall prevail: the Special Conditions of Contract; the General Conditions of Contract, including Attachment 1; Appendix A; Appendix B; Appendix C; Appendix
D. Any reference to this Contract shall include, where the context permits, a reference to its Appendices.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as of the day and year first above written.
For and on behalf of
Project Director
Uttarakhand Public Financial Management Strengthening Project Uttarakhand, Dehradun
[Authorized Representative of the Client – name, title, and signature]
For and on behalf of [Name of Consultant or Name of a Joint Venture]
[Authorized Representative of the Consultant – name and signature]
[For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached.
For and on behalf of each of the members of the Consultant [insert the Name of the Joint Venture]
[Name of the lead member]
[Authorized Representative on behalf of a Joint Venture]
[add signature blocks for each member if all are signing]
1. Definitions | 1.1 Unless the context otherwise requires, the following terms whenever used in this Contract have the following meanings:
|
|
2. Relationship 2.1 Nothing contained herein shall be construed as establishing a between the relationship of master and servant or of principal and agent as Parties between the Client and the Consultant. The Consultant, subject to this Contract, has complete charge of the Experts and Sub- consultants, if any, performing the Services and shall be fully responsible for the Services performed by them or on their behalf hereunder. |
3. Law Governing 3.1 This Contract, its meaning and interpretation, and the relation Contract between the Parties shall be governed by the Applicable Law. |
4. Language 4.1 This Contract has been executed in the language specified in the SCC, which shall be the binding and controlling language for all matters relating to the meaning or interpretation of this Contract. | |
5. Headings 5.1 The headings shall not limit, alter, or affect the meaning of this Contract. | |
6. Communications 6.1 Any communication required or permitted to be given or made pursuant to this Contract shall be in writing in the language specified in Clause GCC 4. Any such notice, request or consent shall be deemed to have been given or made when delivered in person to an authorized representative of the Party to whom the communication is addressed, or when sent to such Party at the address specified in the SCC.
6.2 A Party may change its address for notice hereunder by giving the other Party any communication of such change to the address specified in the SCC. | |
7. Location 7.1 The Services shall be performed at such locations as are specified in Appendix A hereto and, where the location of a particular task is not so specified, at such locations, whether in the Government’s country or elsewhere, as the Client may approve. | |
8. Authority of 8.1 In case the Consultant is a Joint Venture, the members hereby Member in authorize the member specified in the SCC to act on their Charge behalf in exercising all the Consultant’s rights and obligations towards the Client under this Contract, including without limitation the receiving of instructions and payments from the Client. | |
9. Authorized 9.1 Any action required or permitted to be taken, and any document Representatives required or permitted to be executed under this Contract by the Client or the Consultant may be taken or executed by the officials specified in the SCC. | |
10. Fraud and Corruption | 10.1 The Bank requires compliance with the Bank’s Anti-Corruption Guidelines and its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework, as set forth in Attachment 1 to the GCC. |
a. Commissions and Fees | 10.2 The Client requires the Consultant to disclose any commissions, gratuities or fees that may have been paid or are to be paid to agents or any other party with respect to the selection process or execution of the Contract. The information disclosed must include at least the name and address of the agent or other party, the amount and currency, and the purpose of the commission, gratuity, or fee. Failure |
to disclose such commissions, gratuities or fees may result in termination of the Contract and/or sanctions by the Bank.
CONTRACT
1.1 This Contract shall come into force and effect on the date (the “Effective Date”) of the Client’s notice to the Consultant instructing the Consultant to begin carrying out the Services. This notice shall confirm that the effectiveness conditions, if any, listed in the SCC have been met.
12.1If this Contract has not become effective within such time period after the date of Contract signature as specified in the SCC, either Party may, by not less than twenty two (22) days written notice to the other Party, declare this Contract to be null and void, and in the event of such a declaration by either Party, neither Party shall have any claim against the other Party with respect hereto.
13.1The Consultant shall confirm availability of Key Experts and begin carrying out the Services not later than the number of days after the Effective Date specified in the SCC.
14.1Unless terminated earlier pursuant to Clause GCC 19 hereof, this Contract shall expire at the end of such time period after the Effective Date as specified in the SCC.
agreed by the Parties. No agent or representative of either Party has authority to make, and the Parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein.
its obligations hereunder impossible or so impractical as reasonably to be considered impossible under the circumstances, and subject to those requirements, includes, but is not limited to, war, riots, civil disorder, earthquake, fire, explosion, storm, flood or other adverse weather conditions, strikes, lockouts or other industrial action confiscation or any other action by Government agencies.
|
The failure of a Party to fulfill any of its obligations hereunder shall not be considered to be a breach of, or default under, this Contract insofar as such inability arises from an event of Force Majeure, provided that the Party affected by such an event has taken all reasonable precautions, due care, and reasonable alternative measures, all with the objective of carrying out the terms and conditions of this Contract.
Consultant, suspend part or all payments to the Consultant hereunder if the Consultant fails to perform any of its obligations under this Contract, including the carrying out of the Services, provided that such notice of suspension (i) shall specify the nature of the failure, and (ii) shall request the Consultant to remedy such failure within a period not exceeding thirty (30) calendar days after receipt by the Consultant of such notice of suspension.
occurrence of any of the events specified in paragraphs (a) through (f) of this Clause. In such an occurrence the Client shall give at least thirty (30) calendar days’ written notice of
termination to the Consultant in case of the events referred to in
calendar days’ written notice in case of the event referred to in (f):
| law for the benefit of debtors or go into liquidation or receivership whether compulsory or voluntary;
19.1.2. Furthermore, if the Client determines that the Consultant has engaged in Fraud and Corruption in competing for or in executing the Contract, then the Client may, after giving fourteen (14) calendar days written notice to the Consultant, terminate the Consultant's employment under the Contract. |
b. By the Consultant | 19.1.3. The Consultant may terminate this Contract, by not less than thirty (30) calendar days’ written notice to the Client, in case of the occurrence of any of the events specified in paragraphs (a) through (d) of this Clause.
|
c. Cessation of Rights and Obligations | 19.1.4. Upon termination of this Contract pursuant to Clauses GCC 12 or GCC 19 hereof, or upon expiration of this Contract pursuant to Clause GCC 14, all rights and obligations of the Parties hereunder shall cease, except (i) such rights and obligations as may have accrued on the date of termination or expiration, (ii) the obligation of confidentiality set forth in Clause GCC 22, (iii) the Consultant’s obligation to permit inspection, copying and auditing of their accounts and records set forth in Clause GCC 25 and to cooperate and assist in any inspection or investigation, and (iv) any right which a Party may have under the Applicable Law. |
d. Cessation of Services | 19.1.5. Upon termination of this Contract by notice of either Party to the other pursuant to Clauses GCC 19a or GCC 19b, the Consultant shall, immediately upon dispatch or receipt of such notice, take all necessary steps to bring the Services to a close in a prompt and orderly manner and shall make every reasonable effort to keep expenditures for this purpose to a minimum. With respect to documents prepared by the Consultant and equipment and materials furnished by the Client, the Consultant shall proceed as provided, respectively, by Clauses GCC 27 or GCC 28. |
e. Payment upon Termination | 19.1.6. Upon termination of this Contract, the Client shall make the following payments to the Consultant:
|
20. General |
|
a. Standard of Performance | 20.1 The Consultant shall perform the Services and carry out the Services with all due diligence, efficiency, and economy, in accordance with generally accepted professional standards and practices, and shall observe sound management practices, and employ appropriate technology and safe and effective equipment, machinery, materials and methods. The Consultant shall always act, in respect of any matter relating to this Contract or to the Services, as a faithful |
| adviser to the Client, and shall at all times support and safeguard the Client’s legitimate interests in any dealings with the third parties.
|
b. Law Applicable to Services |
|
21. Conflict of Interest | 21.1. The Consultant shall hold the Client’s interests paramount, without any consideration for future work, and strictly avoid conflict with other assignments or their own corporate interests. |
a. Consultant Not to Benefit from Commissions, Discounts, etc. | 21.1.1 The payment of the Consultant pursuant to GCC F (Clauses GCC 38 through 42) shall constitute the Consultant’s only payment in connection with this Contract and, subject to Clause GCC 21.1.3, the Consultant shall not accept for its own benefit any trade commission, discount or similar payment in connection with activities pursuant to this Contract or in the discharge of its obligations hereunder, and the Consultant shall use its best efforts to ensure that any Sub-consultants, as well as |
| the Experts and agents of either of them, similarly shall not receive any such additional payment. 21.1.2 Furthermore, if the Consultant, as part of the Services, has the responsibility of advising the Client on the procurement of goods, works or services, the Consultant shall comply with the Bank’s Applicable Regulations, and shall at all times exercise such responsibility in the best interest of the Client. Any discounts or commissions obtained by the Consultant in the exercise of such procurement responsibility shall be for the account of the Client. |
b. Consultant and Affiliates Not to Engage in Certain Activities | 21.1.3 The Consultant agrees that, during the term of this Contract and after its termination, the Consultant and any entity affiliated with the Consultant, as well as any Sub-consultants and any entity affiliated with such Sub-consultants, shall be disqualified from providing goods, works or non-consulting services resulting from or directly related to the Consultant’s Services for the preparation or implementation of the project. |
c. Prohibition of Conflicting Activities | 21.1.4 The Consultant shall not engage, and shall cause its Experts as well as its Sub-consultants not to engage, either directly or indirectly, in any business or professional activities that would conflict with the activities assigned to them under this Contract. |
d. Strict Duty to Disclose Conflicting Activities | 21.1.5 The Consultant has an obligation and shall ensure that its Experts and Sub-consultants shall have an obligation to disclose any situation of actual or potential conflict that impacts their capacity to serve the best interest of their Client, or that may reasonably be perceived as having this effect. Failure to disclose said situations may lead to the disqualification of the Consultant or the termination of its Contract. |
22. Confidentiality | 22.1 Except with the prior written consent of the Client, the Consultant and the Experts shall not at any time communicate to any person or entity any confidential information acquired in the course of the Services, nor shall the Consultant and the Experts make public the recommendations formulated in the course of, or as a result of, the Services. |
23. Liability of the Consultant | 23.1 Subject to additional provisions, if any, set forth in the SCC, the Consultant’s liability under this Contract shall be provided by the Applicable Law. |
24. Insurance to be taken out by the Consultant | 24.1 The Consultant (i) shall take out and maintain, and shall cause any Sub-consultants to take out and maintain, at its (or the Sub- consultants’, as the case may be) own cost but on terms and conditions approved by the Client, insurance against the risks, and for the coverage specified in the SCC, and (ii) at the Client’s request, shall provide evidence to the Client showing that such insurance has been taken out and maintained and that the current premiums therefore have been paid. The Consultant shall ensure that such insurance is in place prior to commencing the Services as stated in Clause GCC 13. |
25. Accounting, Inspection and Auditing |
|
26. Reporting Obligations | 26.1 The Consultant shall submit to the Client the reports and documents specified in Appendix A, in the form, in the numbers and within the time periods set forth in the said Appendix. |
27. Proprietary Rights of the Client in Reports and Records |
|
| software, the Consultant shall obtain the Client’s prior written approval to such agreements, and the Client shall be entitled at its discretion to require recovering the expenses related to the development of the program(s) concerned. Other restrictions about the future use of these documents and software, if any, shall be specified in the SCC. |
28. Equipment, Vehicles and Materials |
concerned, as applicable. |
29. Description of Key Experts | 29.1 The title, agreed job description, minimum qualification, and estimated period of engagement to carry out the Services of each of the Consultant’s Key Experts are described in Appendix B. |
30. Replacement of Key Experts |
|
31. Removal of Experts or Sub-consultants | 31.1 If the Client finds that any of the Experts or Sub-consultant has committed serious misconduct or has been charged with having committed a criminal action, or if the Client determines that a Consultant’s Expert or Sub-consultant has engaged in Fraud and Corruption while performing the Services, the Consultant shall, at the Client’s written request, provide a replacement. |
32. Assistance and Exemptions | 32.1 Unless otherwise specified in the SCC, the Client shall use its best efforts to:
|
| and of withdrawing any such amounts as may be earned therein by the Experts in the execution of the Services. (f) Provide to the Consultant any such other assistance as may be specified in the SCC. |
33. Access to Project Site | 33.1 The Client warrants that the Consultant shall have, free of charge, unimpeded access to the project site in respect of which access is required for the performance of the Services. The Client will be responsible for any damage to the project site or any property thereon resulting from such access and will indemnify the Consultant and each of the experts in respect of liability for any such damage, unless such damage is caused by the willful default or negligence of the Consultant or any Sub-consultants or the Experts of either of them. |
34. Change in the Applicable Law Related to Taxes and Duties | 34.1 If, after the date of this Contract, there is any change in the applicable law in the Client’s country with respect to taxes and duties which increases or decreases the cost incurred by the Consultant in performing the Services, then the remuneration and reimbursable expenses otherwise payable to the Consultant under this Contract shall be increased or decreased accordingly by agreement between the Parties hereto, and corresponding adjustments shall be made to the Contract price amount specified in Clause GCC 38.1 |
35. Services, Facilities and Property of the Client | 35.1 The Client shall make available to the Consultant and the Experts, for the purposes of the Services and free of any charge, the services, facilities, and property described in the Terms of Reference (Appendix A) at the times and in the manner specified in said Appendix A. |
36. Counterpart Personnel |
|
37. Payment Obligation | 37.1 In consideration of the Services performed by the Consultant under this Contract, the Client shall make such payments to the Consultant for the deliverables specified in Appendix A and in such manner as is provided by GCC F below. |
38. Contract Price |
|
39. Taxes and Duties |
|
40. Currency of Payment | 40.1 Any payment under this Contract shall be made in the currency (ies) of the Contract. |
41. Mode of Billing and Payment |
|
| the Consultant within the same sixty (60) days period. The Consultant shall thereupon promptly make any necessary corrections, and thereafter the foregoing process shall be repeated. 41.2.3 The Final Payment .The final payment under this Clause shall be made only after the final report have been submitted by the Consultant and approved as satisfactory by the Client. The Services shall then be deemed completed and finally accepted by the Client. The last lump-sum installment shall be deemed approved for payment by the Client within ninety (90) calendar days after receipt of the final report by the Client unless the Client, within such ninety (90) calendar day period, gives written notice to the Consultant specifying in detail deficiencies in the Services, the final report. The Consultant shall thereupon promptly make any necessary corrections, and thereafter the foregoing process shall be repeated. 41.2.4 All payments under this Contract shall be made to the accounts of the Consultant specified in the SCC. 41.2.4 With the exception of the final payment under 41.2.3 above, payments do not constitute acceptance of the whole Services nor relieve the Consultant of any obligations hereunder. |
42. Interest on Delayed Payments | 42.1 If the Client had delayed payments beyond fifteen (15) days after the due date stated in Clause GCC 41.2.2 , interest shall be paid to the Consultant on any amount due by, not paid on, such due date for each day of delay at the annual rate stated in the SCC. |
43. Good Faith | 43.1 The Parties undertake to act in good faith with respect to each other’s rights under this Contract and to adopt all reasonable measures to ensure the realization of the objectives of this Contract. |
44. Amicable Settlement |
|
| within fourteen (14) days following the response of that Party, Clause GCC 45.1 shall apply. |
45. Dispute Resolution | 45.1 Any dispute between the Parties arising under or related to this Contract that cannot be settled amicably may be referred to by either Party to the adjudication/arbitration in accordance with the provisions specified in the SCC. |
Attachment 1 Fraud and Corruption
(Text in this Appendix shall not be modified)
1 For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation,
(i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract.
2 A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
3 Inspections in this context usually are investigative (i.e., forensic) in nature. They involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third party verification of information.
[Notes in brackets are for guidance purposes only and should be deleted in the final text of the signed contract]
Number of GC Clause | Amendments of, and Supplements to, Clauses in the General Conditions of Contract |
1.1(a) | The Contract shall be construed in accordance with the law of India. |
4.1 | The language is: English |
6.1 and 6.2 | The addresses are:
Client : Office of the Project Director, Uttarakhand Public Financial Management Strengthening Project, 91 , Race Course, Near Police Line , Dehradun Uttarakhand, India, Mob: +91-9358119541, E-mail: ukpfmswb@gmail.com
Attention : Facsimile : E-mail (where permitted):ukpfmswb@gmail.com
Consultant :
Attention : Facsimile : E-mail (where permitted) : |
8.1 | [If the Consultant consists only of one entity, state “N/A”; OR If the Consultant is a Joint Venture consisting of more than one entity, the name of the JV member whose address is specified in Clause SCC6.1 should be inserted here. ] The Lead Member on behalf of the JV is [insert name of the member] |
9.1 | The Authorized Representatives are: For the Client: For the Consultant: [name, title] |
11.1 | The effectiveness conditions are the following: All the key experts as per the proposal will be mobilized as per requirement of the project. |
12.1 | Termination of Contract for Failure to Become Effective:
The time period shall be 1 (One) month. |
13.1 | Commencement of Services:
The number of days shall be 15 (Fifteen) days from the date of effectiveness of the contract.
Confirmation of Key Experts’ availability to start the Assignment shall be submitted to the Client in writing as a written statement signed by each Key Expert. |
14.1 | Expiration of Contract:
The time period shall be six Months from the effective date of the contract. |
21 b. | The Client reserves the right to determine on a case-by-case basis whether the Consultant should be disqualified from providing goods, works or non-consulting services due to a conflict of a nature described in Clause GCC 21.1.3
Yes |
23.1 |
The following limitation of the Consultant’s Liability towards the Client can be subject to the Contract’s negotiations:
“Limitation of the Consultant’s Liability towards the Client:
|
|
|
24.1 | The insurance coverage against the risks shall be as follows:
amount equal to thrice the contract amount.;
(iii) any documents prepared by the Consultant in the performance of the Services. |
27.1 | No exceptions |
27.2 | [The Consultant shall not use software’s, drawings, designs, documents, and other documents produced for the contract for purposes unrelated to this Contract without the prior written approval of the Client.] |
32.1 (a) through (e) | GCC Clause 32.1 b, c and e are not applicable. |
32.1(f) | Deleted |
38.1 | The Contract price is: [insert amount and currency for each currency as applicable] [indicate: inclusive or exclusive] of local indirect taxes.
Any indirect local taxes chargeable in respect of this Contract for the Services provided by the Consultant shall “reimbursed by the Client to the Consultant.
The amount of such taxes is [insert the amount as finalized at the Contract’s negotiations on the basis of the estimates provided by the Consultant in Form FIN-2 of the Consultant’s Financial Proposal. |
39.1 and 39.2 |
The Client warrants that the Client shall reimburse the Consultant, t he Sub-consultants and the Expert any indirect taxes, duties, fees, levies, and other impositions imposed, under the applicable law in the Client’s country, on the Consultant, the Sub-consultants, and the Experts in respect of:
|
|
|
(ii) if the Consultant, Sub-consultants or Experts do not withdraw but dispose of any property in the Client’s country upon which customs duties and taxes have been exempted, the Consultant, Sub-consultants or Experts, as the case may be, (a) shall bear such customs duties and taxes in conformity with the regulations of the Client’s country, or (b) shall reimburse them to the Client if they were paid by the Client at the time the property in question was brought into the Client’s country. |
41.2 | The payment schedule: Timelines Payment S. from after No. Particular project start Approval date of Audit Report Submission of 25 % of Auditee 20% Financial audit report of GPs
Audit Manual 2021
Submission of further 25 % of 20% Auditee Financial audit report
Audit Manual 2021 Submission of further 25 % of 20% Auditee Financial audit report
Audit Manual 2021
Submission of further 25 % of 20% Auditee Financial audit report
Audit Manual 2021 |
|
|
“T” is the effective date of the contract |
41.2.1 |
Not Applicable |
41.2.4 | The accounts are:
for foreign currency: [insert account]. for local currency: [insert account]. |
42.1 | The interest rate is: 8 Percent. |
45.1 | [In contracts with foreign consultants, the Bank requires that the international commercial arbitration in a neutral venue is used.]
Disputes shall be settled by arbitration in accordance with the following provisions:
(30) days after receipt by the other Party of the proposal of a name for such an appointment by the Party who initiated the proceedings, either Party may apply to Indian Council of Arbitrators , India for a list of not fewer than five (5) nominees and, on receipt of such list, the Parties shall alternately strike names there from, and the last remaining nominee on the list shall be the sole arbitrator for the matter in dispute. If the last remaining nominee has not been determined in this manner within sixty (60) days of the date of the list, Indian Council of Arbitrators , India shall appoint, upon the request of either Party and from such list or otherwise, a sole arbitrator for the matter in dispute. |
|
|
|
|
|
|
|
|
Section 8. Conditions of Contract and Contract Forms (Lump-Sum) 123
APPENDIX A – TERMS OF REFERENCE
Please refer to page no. of the RFP document for Terms of Reference (Lum Sum)
APPENDIX B - KEY EXPERTS
[Insert a table based on Form TECH-6 of the Consultant’s Technical Proposal and finalized at the Contract’s negotiations. Attach the CVs (updated and signed by the respective Key Experts) demonstrating the qualifications of Key Experts.]
………………………………………………………………………………………………
……
APPENDIX C – BREAKDOWN OF CONTRACT PRICE
[Insert the table with the unit rates to arrive at the breakdown of the lump-sum price. The table shall be based on [Form FIN-3 and FIN-4] of the Consultant’s Proposal and reflect any changes agreed at the Contract negotiations, if any. The footnote shall list such changes made to [Form FIN-3 and FIN-4] at the negotiations or state that none has been made.]
Section 8. Conditions of Contract and Contract Forms (Lump-Sum) 124
Model Form I
Breakdown of Agreed Fixed Rates in Consultant’s Contract (Not Applicable)
We hereby confirm that we have agreed to pay to the Experts listed, who will be involved in performing the Services, the basic fees and away from the home office allowances (if applicable) indicated below:
(Expressed in [insert name of currency])*
Experts | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | |
Name |
Position | Basic Remuneration rate per Working Month/Day/Year |
Social Charges1 |
Overhead1 |
Subtotal |
Profit2 |
Away from Home Office Allowance |
Agreed Fixed Rate per Working Month/Day/Hour | Agreed Fixed Rate per Working Month/Day/Hour1 |
Home Office |
|
|
|
|
|
|
|
| |
|
|
|
|
|
|
|
|
|
|
Work in the Client’s Country |
|
|
|
|
|
|
|
| |
|
|
|
|
|
|
|
|
|
|
* If more than one currency, add a table
Signature Date
Name and Title:
APPENDIX D - FORM OF ADVANCE PAYMENTS GUARANTEE
Not Applicable
PART III
Section 9.Notification of Intention to Award and Beneficial Ownership Forms
Notification of Intention to Award
[This Notification of Intention to Award shall be sent to each Consultant whose Financial Proposal was opened. Send this Notification to the authorized representative of the Consultant].
For the attention of Consultant’s authorized representative Name: [insert authorized representative’s name]
Address: [insert authorized representative’s address]
Telephone/Fax numbers: [insert authorized representative’s telephone/fax numbers]
Email Address: [insert authorized representative’s email address]
[IMPORTANT: insert the date that this Notification is transmitted to all Consultants. The Notification must be sent to all Consultants simultaneously. This means on the same date and as close to the same time as possible.]
DATE OF TRANSMISSION: This Notification is sent by: [email/fax] on [date] (local time)
Notification of Intention to Award (NOT APPLICABLE)
Client: [insert the name of the Client] Contract title: [insert the name of the contract] Country: [insert country where RFP is issued]
Loan No. /Credit No. /Grant No.: [insert reference number for loan/credit/grant]
RFP No: [insert RFP reference number from Procurement Plan]
This Notification of Intention to Award (Notification) notifies you of our decision to award the above contract. The transmission of this Notification begins the Standstill Period. During the Standstill Period you may:
Name: | [insert name of successful Consultant] |
Address: | [insert address of the successful Consultant] |
Contract price: | [insert contract price of the successful Consultant] |
Name of Consultant |
Submitted Proposal |
[use for FTP] Overall technical scores | [use for STP] Overall technical scores | Financial Proposal price (if applicable) | Evaluated Financial Proposal price (if applicable) | Combined score and ranking (if applicable) |
[insert name] | [yes/no] | Criterion (i): [insert score] Criterion (ii): [insert score] Criterion (iii): [insert score] Sub-criterion a: 1: [insert score] 2: [insert score] 3: [insert score] Sub-criterion b: 1: [insert score] 2: [insert score] 3: [insert score] Sub-criterion c: 1: [insert score] 2: [insert score] 3: [insert score] Criterion (iv): [insert score] Criterion (v): [insert score] Total score: [insert score] | Criterion (i): [insert score] Criterion (ii): [insert score] Sub-criterion a: [insert score] Sub-criterion b: [insert score] Sub-criterion c: [insert score] Total score: [insert score] | [Proposal price] | [evaluated price] | Combined Score: [combined score] Ranking: [ranking] |
[insert name] | [yes/no] | Criterion (i): [insert score] Criterion (ii): [insert score] Criterion (iii): [insert score] Sub-criterion a: 1: [insert score] | Criterion (i): [insert score] Criterion (ii): [insert score] Sub-criterion a: [insert score] Sub-criterion b: [insert score] | [Proposal price] | [evaluated price] | Combined Score: [combined score] Ranking: [ranking] |
Name of Consultant |
Submitted Proposal |
[use for FTP] Overall technical scores | [use for STP] Overall technical scores | Financial Proposal price (if applicable) | Evaluated Financial Proposal price (if applicable) | Combined score and ranking (if applicable) |
|
| 2: [insert score] | Sub-criterion c: [insert score] Total score: [insert score] |
|
|
|
3: [insert score] | ||||||
Sub-criterion b: | ||||||
1: [insert score] | ||||||
2: [insert score] | ||||||
3: [insert score] | ||||||
Sub-criterion c: | ||||||
1: [insert score] | ||||||
2: [insert score] | ||||||
3: [insert score] | ||||||
Criterion (iv): [insert score] | ||||||
Criterion (v): [insert score] | ||||||
Total score: [insert score] | ||||||
[insert name] | [yes/no] | Criterion (i): [insert score] Criterion (ii): [insert score] Criterion (iii): [insert score] | Criterion (i): [insert score] Criterion (ii): [insert score] Sub-criterion a: [insert score] Sub-criterion b: [insert score] Sub-criterion c: [insert score] Total score: [insert score] | [Proposal price] | [evaluated price] | Combined Score: [combined score] |
|
| Sub-criterion a: |
|
| Ranking: | |
|
| 1: [insert score] |
|
| [ranking] | |
|
| 2: [insert score] |
|
|
| |
|
| 3: [insert score] |
|
|
| |
|
| Sub-criterion b: |
|
|
| |
|
| 1: [insert score] |
|
|
| |
|
| 2: [insert score] |
|
|
| |
|
| 3: [insert score] |
|
|
| |
|
| Sub-criterion c: |
|
|
| |
|
| 1: [insert score] |
|
|
| |
|
| 2: [insert score] |
|
|
| |
|
| 3: [insert score] |
|
|
|
Name of Consultant |
Submitted Proposal |
[use for FTP] Overall technical scores |
[use for STP] Overall technical scores |
Financial Proposal price (if applicable) |
Evaluated Financial Proposal price (if applicable) |
Combined score and ranking (if applicable) |
[insert name] …
… …
Criterion (iv): [insert score]
Criterion (v): [insert score]
Total score: [insert score]
[INSTRUCTIONS; State the reason/s why this Consultant’s Proposal was unsuccessful. Do NOT include: (a) a point by point comparison with another Consultant’s Proposal or
(b) information that is marked confidential by the Consultant in its Proposal.]
DEADLINE: The deadline to request a debriefing expires at midnight on [insert date] (local time).
You may request a debriefing in relation to the results of the evaluation of your Proposal. If you decide to request a debriefing your written request must be made within three (3) Business Days of receipt of this Notification of Intention to Award.
Provide the contract name, reference number, name of the Consultant, contact details; and address the request for debriefing as follows:
Attention: [insert full name of person, if applicable]
Title/position: [insert title/position] Agency: [insert name of Client] Email address: [insert email address]
Fax number: [insert fax number] delete if not used
If your request for a debriefing is received within the 3 Business Days deadline, we will provide the debriefing within five (5) Business Days of receipt of your request. If we are unable to provide the debriefing within this period, the Standstill Period shall be extended by five (5) Business Days after the date that the debriefing is provided. If this happens, we will notify you and confirm the date that the extended Standstill Period will end.
The debriefing may be in writing, by phone, video conference call or in person. We shall promptly advise you in writing how the debriefing will take place and confirm the date and time.
If the deadline to request a debriefing has expired, you may still request a debriefing. In this case, we will provide the debriefing as soon as practicable, and normally no later than fifteen
(15) Business Days from the date of publication of the Contract Award Notice.
DEADLINE: The deadline for submitting a Procurement-related Complaint challenging the decision to award the contract expires on midnight, [insert date] (local time).
Provide the contract name, reference number, name of the Consultant, contact details; and address the Procurement-related Complaint as follows:
Attention: [insert full name of person, if applicable]
Title/position: [insert title/position] Agency: [insert name of Client] Email address: [insert email address]
Fax number: [insert fax number] delete if not used
[At this point in the procurement process] [ Upon receipt of this notification] you may submit a Procurement-related Complaint challenging the decision to award the contract. You do not need to have requested, or received, a debriefing before making this complaint. Your complaint must be submitted within the Standstill Period and received by us before the Standstill Period ends.
Further information:
For more information see the “Procurement Regulations for IPF Borrowers (Procurement Regulations) (Annex III).” You should read these provisions before preparing and submitting your complaint. In addition, the World Bank’s Guidance “How to make a Procurement-related Complaint” provides a useful explanation of the process, as well as a sample letter of complaint.
In summary, there are four essential requirements:
DEADLINE: The Standstill Period is due to end at midnight on [insert date] (local time).
The Standstill Period lasts ten (10) Business Days after the date of transmission of this Notification of Intention to Award.
The Standstill Period may be extended. This may happen where we are unable to provide a debriefing within the five (5) Business Day deadline. If this happens we will notify you of the extension.
If you have any questions regarding this Notification, please do not hesitate to contact us. On behalf of [insert the name of the Client]:
Signature: Name: Title/position: Telephone: Email:
Beneficial Ownership Disclosure Form
INSTRUCTIONS TO CONSULTANTS: DELETE THIS BOX ONCE YOU HAVE COMPLETED THE FORM
This Beneficial Ownership Disclosure Form (“Form”) is to be completed by the successful Consultant. In case of joint venture, the Consultant must submit a separate Form for each member. The beneficial ownership information to be submitted in this Form shall be current as of the date of its submission.
For the purposes of this Form, a Beneficial Owner of a Consultant is any natural person who ultimately owns or controls the Consultant by meeting one or more of the following conditions:
|
Request for Proposal reference No.: [insert identification no] Name of the Assignment: [insert name of the assignment]
To: [insert complete name of Client]
In response to your notification of award dated [insert date of notification of award] to furnish additional information on beneficial ownership: [select one option as applicable and delete the options that are not applicable]
Details of beneficial ownership
Identity of Beneficial Owner | Directly or indirectly holding 25% or more of the shares (Yes / No) | Directly or indirectly holding 25 % or more of the Voting Rights (Yes / No) | Directly or indirectly having the right to appoint a majority of the board of the directors or an equivalent governing body of the Consultant (Yes / No) |
[include full name (last, middle, first), |
|
|
|
nationality, country of residence] |
|
|
|
OR
OR
Name of the Consultant: *[insert complete name of the Consultant]
Name of the person duly authorized to sign the Proposal on behalf of the Consultant:
**[insert complete name of person duly authorized to sign the Proposal]
Title of the person signing the Proposal: [insert complete title of the person signing the Proposal]
Signature of the person named above: [insert signature of person whose name and capacity are shown above]
Date signed [insert date of signing] day of [insert month], [insert year]
* In the case of the Proposal submitted by a Joint Venture specify the name of the Joint Venture as Consultant. In the event that the Consultant is a joint venture, each reference to “Consultant” in the Beneficial Ownership Disclosure Form (including this Introduction thereto) shall be read to refer to the joint venture member.
** Person signing the Proposal shall have the power of attorney given by the Consultant. The power of attorney shall be attached with the Proposal Schedules.
"},{"id":"OP00154302","notice_type":"Request for Expression of Interest","noticedate":"16-Nov-2021","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2021-12-20T00:00:00Z","submission_deadline_time":"12:00","project_ctry_name":"Egypt, Arab Republic of","project_id":"P175137","project_name":"Railway Improvement and Safety for Egypt Project","bid_reference_no":"CBS - SUPERVISION","bid_description":"Contract Management and Project Supervision Consultant for Cairo - Giza – Beni Suef","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Building No. 1 - Ramsis square - Cairo","contact_ctry_name":"Egypt, Arab Republic of","contact_email":"eng.mahmoudhanafy@yahoo.com","contact_name":"Mahmoud Hanafy","contact_organization":"Egyptian National Railways","contact_phone_no":"01203635268","contact_web_url":"enr.gov.eg","submission_date":"2021-11-16T00:00:00Z","notice_text":"
\n\n
\n\n
REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICES – FIRMS SELECTION)
\n\n\n\n
\n\n
Egypt
\n\nEmployer: Egyptian National Railways (ENR)
\n\nProject: Railway Improvement and Safety for Egypt (RISE)
\n\nLoan No.: IBRD-9209
\n\nAssignment Title: THE SUPERVISION AND MANAGEMENT OF THE CONTRACT FOR THE DESIGN, SUPPLY, INSTALLATION AND MAINTENANCE OF MODERNIZATION OF SIGNALING SYSTEMS & TRACK WORKS ON CAIRO – BENI SUEF CORRIDOR
\n\nReference No. (as per Procurement Plan): CBS – SUPERVISION
\n\n\n\n
ICB Ref. No.: 324G8/496
\n\n\n\n
\n\n
The Egyptian National Railways has received financing from the World Bank toward the cost of the Railway Improvement and Safety for Egypt (RISE), and intends to apply part of the proceeds for consulting services.
\n\n\n\n
The consulting services (“the Services”) include the supervision and management of the contract for the design, supply, installation and maintenance of modernization of signaling systems & track works on Cairo – Beni Suef corridor including the following tasks:-
\n\n\n\n
An indicative-only estimate of the resourcing required for the Project Manager to successfully complete the scope suggests that key areas of expertise require a total of 1,200 man-months.
\n\n\n\n
The implementation period will be 60 months, and expected to start in the 2nd quarter of 2022 .
\n\n\n\n
The detailed Terms of Reference (TOR) for the assignment are attached to this request for expressions of interest and can be obtained at the address given below.
\n\n\n\n
\n\n
The Egyptian National Railways now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are:
\n\n\n\n
\n\n
The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” , further edidtion November 2020 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest
\n\n\n\n
Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\n\n\n
A Consultant will be selected in accordance with the Quality & Cost Based Selection (QCBS) method set out in the Procurement Regulations.
\n\n\n\n
Further information can be obtained at the address below during office hours. 0800 to 1400 hours
\n\n\n\n
Expressions of interest must be delivered in a written form to the address below (in person, , or by e-mail) on or before Dec 20, 2021 at 12:00 noon
\n\n\n\n
Egyptian National Railways
\n\nAttn: Eng. Amal Youssef - Director of Needs Department
\n\nRailways Compound, Fifth Floor, Above Shubra Tunnel, Cairo, Egypt
\n\nEmail: eng.mahmoudhanafy@yahoo.com & enr.pscc@gmail.com & engsamarmansour.enr@gmail.com & enrsignaling@yahoo.com
\n\n\n\n
\n\n
\n\n
THE ARAB REPUBLIC OF EGYPT
\n\nMINISTRY OF TRANSPORT
\n\nEGYPTIAN NATIONAL RAILWAYS
\n\n\n\n
CONSULTANCY SERVICES FOR
\n\nTHE SUPERVISION AND MANAGEMENT OF THE CONTRACT FOR THE DESIGN, SUPPLY, INSTALLATION AND MAINTENANCE OF MODERNIZATION OF SIGNALING SYSTEMS & TRACK WORKS ON CAIRO – BENI SUEF CORRIDOR
\n\nTERMS OF REFERENCE
\n\n\n\n
\n\n
Contents
\n\nTERMS OF REFERENCE.. 1
\n\nBackground. 3
\n\nTerminology used in the present ToRs. 4
\n\nObjectives of the Consultancy Services. 4
\n\nTask A: Supervision of the implementation of the Project 5
\n\nTask B: Supervision of the elaboration, and implementation of the Contractor's Environmental & Social Management Plan (C-ESMP) 9
\n\nTask C: Deployment of risk-based Project Management Approach. 11
\n\nExecution of the Consultancy services. 13
\n\nGeneral organization. 13
\n\nLogistic and timing. 13
\n\nRequired expertise. 14
\n\nReporting Requirements and Time Schedule for Deliverables. 16
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
Background
\n\n\n\n
\n\n
\n\n
Terminology used in the present ToRs
\n\n\n\n
Objectives of the Consultancy Services
\n\nThe scope of consultancy services include activities for covering the following major aims:
\n\n\n\n
\n\n
Tasks to be performed by the Consultant
\n\nTask A: Supervision of the implementation of the Project
\n\n\n\n
The Consultant will be the Project Manager with all its duties and responsibilities as defined by the Procurement Document issued by ENR to select the contractor.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
Task B: Supervision of the elaboration, and implementation of the Contractor's Environmental & Social Management Plan (C-ESMP)
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Task C: Deployment of risk-based Project Management Approach
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Execution of the Consultancy services
\n\n\n\n
General organization
\n\n\n\n
Logistic and timing
\n\n\n\n
\n\n
a) 1vehicle
\n\nb) 2 GSM (one for Long-term expert, one for Short-term expert).
\n\nc) 1 high-volume printer/copier in the main office in Cairo + one small printer/copier in each Region involved in project.
\n\nd) 6 PC’s in the main office in Cairo and 1 PC in each Region involved in project.
\n\ne) 6 portable computers.
\n\nf) 1 plotter in the main office in Cairo.
\n\n\n\n
\n\n
\n\n
Required expertise
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Reporting Requirements and Time Schedule for Deliverables
\n\n\n\n
\n\n
a) Inception Report: This report shall be prepared within two months of the Contract start date. The report will provide a management overview of the development of the assignment, as perceived by the Project Manager, and will address organizational and technical aspects of the contracts to be supervised, including any foreseen problem, with solutions and schedule of staffing and key events. The report shall be submitted to ENR for approval.
\n\nb) Periodical Progress Reports.
\n\nc) Reports on revision and approval of specific documents related with the Contract.
\n\nd) Reports on the tests and inspections requested to the Contractor.
\n\ne) Completion Report at the time of final completion of the works.
\n\n\n\n
a) Reports for the Task A:
\n\nb) Reports for the Task B:
\n\nc) Reports for the Task C:
\n\n\n\n
\n\n
c) ENR Head of PMU 1 copy
\n\nd) ENR Regional directors involved in project 1 copy
\n\n\n\n
\n\n
a) Quarterly Review Meetings. These meetings will take place every three months and are to be attended by the ENR staff, permanent Resident Project Manager, other key staff of the Project Manager, and the Contractor,
\n\nb) Monthly Progress Meetings: These meetings will take place every month (except when a review meeting has just taken place), to be attended by the ENR staff, the permanent Resident Project Manager, other key staff of the Project Manager, and the Contractor,
\n\nc) Coordination Meetings: these meetings must lead to mutual agreement giving the possibility to the Contractor's teams to carry-out the works; they shall take place weekly when necessary or at least every two weeks after the beginning of the works between the Contractor Representatives and the corresponding ENR technical representatives for the sites where works are being carried-out, to coordinate the works with possible traffic restrictions.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
[1]ENR is contemplating cooperating with a telecommunication company for installation of a fiber-optic telecommunication network, which would also be accessible for specialized railway communications, including data transmission for planned Management Information Systems.
\n\n[2] SEA is sexual exploitation and abuse, and SH is sexual harassment.
"},{"id":"OP00086828","notice_type":"Request for Expression of Interest","noticedate":"03-Apr-2020","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2020-04-30T00:00:00Z","submission_deadline_time":"17:00","project_ctry_name":"Jamaica","project_id":"P146688","project_name":"Jamaica Strategic Public Sector Transformation","bid_reference_no":"JM-MOFPS-163387-CS-LCS","bid_description":"External Audit Service for Auditor General's Department (AuDG)","procurement_group":"CS","procurement_method_code":"LCS","procurement_method_name":"Least Cost Selection","contact_address":"Strategic Public Sector Transformation Project\n30 National Heroes Circle, Kingston 4, Jamaica","contact_ctry_name":"Jamaica","contact_email":"celia.blair@mof.gov.jm","contact_name":"Celia Blair","contact_organization":"Ministry of Finance and the Public Service","contact_phone_no":"18769325474","contact_web_url":"www.mof.gov.jm","submission_date":"2020-04-03T00:00:00Z","notice_text":"MINISTRY OF FINANCE AND THE PUBLIC SERVICE
\n\n\n\n
REQUEST FOR EXPRESSIONS OF INTEREST
\n\nFIRM TO UNDERTAKE EXTERNAL AUDIT SERVICES
\n\n\n\n
COUNTRY : JAMAICA
\n\nPROJECT NAME : STRATEGIC PUBLIC SECTOR TRANSFORMATION PROJECT
\n\nIBRD LOAN NO. : 8406JM
\n\nCOMPONENT : ADAPTIVE PUBLIC SECTOR APPROACHES TO PROMOTE FISCAL SUSTAINABILITY
\n\nREF NO. : JM-MOFPS-163387-CS-LCS
\n\n\n\n
The Government of Jamaica (GOJ) has received financing from the World Bank toward the cost of Strategic Public Sector Transformation Project (SPSTP), and intends to apply part of the proceeds for the selection of a Firm to undertake External Audit Services for the Auditor General’s Department (AuGD).
\n\nThe Auditor General’s Department is currently seeking to employ the services of an Audit Service Provider to complete the audits of financial statements for entities that are in arrears and have submitted those statements and supporting schedules. The profile of entities with arrears of financial statements comprises statutory bodies, executive agencies and municipal authorities. The engagement of the Audit Service Provider will be for eighteen (18) months. Following this, the audit of the accounts will revert to the Auditor General’s Department.
\n\nTo this end, the AuGD is seeking to secure the services of an Audit Services Provider to undertake the audit of forty (40) financial statements. The Audit Services Provider will have the opportunity to provide audit services for the remaining financial statements that are in arrears.
\n\nThe detailed Terms of Reference for the Consultancy Service is available on the website of the Ministry of Finance and the Public Service at www.mof.gov.jm (documents > procurement opportunities>) or can be requested from the email below.
\n\nThe Ministry of Finance and the Public Service now invites eligible Consulting Firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are:
\n\nThe attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016, Revised November 2017 and August 2018 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
\n\nConsultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\nA consulting firm will be selected in accordance with the Least Cost Selection (LCS) Method set out in the Procurement Regulations. Further information can be obtained at the address below during office hours Mondays to Thursdays, 9:00AM to 5:00 PM and Fridays 9:00 AM to 4:00 PM.
\n\nExpressions of interest must be delivered in a written form to the address below (in person, or by mail, or by fax, or by e-mail) by Thursday, April 30, 2020.
\n\n\n\n
Procurement Specialist (Lead)
\n\nStrategic Public Sector Transformation Project
\n\nMinistry of Finance and the Public Service
\n\n30 National Heroes Circle
\n\nKingston 4, Jamaica WI
\n\nTel: 1(876)932-5474
\n\nFax: 1(876)932-5977
\n\nE-mail: spstp@mof.gov.jm
\n\n\n\n
MINISTRY OF FINANCE & THE PUBLIC SERVICE
\n\nTERMS OF REFERENCE FOR A FIRM TO UNDERTAKE EXTERNAL AUDIT SERVICES
\n\n\n\n
STRATEGIC PUBLIC SECTOR TRANSFORMATION PROJECT
\n\nIBRD LOAN NO.: 8406-JM
\n\nThe Auditor General’s Department (AuGD) of Jamaica, represented by the Ministry of Finance and the Public Service (MoFPS), is seeking an audit/consultancy firm to execute external audit services for various Executive Agencies, Statutory Bodies and Municipal Corporations across Jamaica. The periods to be audited range between the financial years ended March 31, 2005 and March 31, 2019. The audits executed by the consultancy firm should be conducted in accordance with International Standards of Supreme Audit Institutions (ISSAI). The audit work of the consultancy firm will allow the Auditor General to:
\n\n\n\n
The aggregate unaudited financial statements for Ministries, Departments and Agencies are four hundred and eighteen (418) for the period covering financial years ended March 31, 2006 to March 31, 2019. Of this amount, approximately one hundred and eighty-eight (188) represent the financial statements of Statutory Bodies, Executive Agencies and Municipal Authorities in backlog. The remaining two hundred and thirty (230) backlog statements represent Appropriation Accounts. The Auditor General’s Department (AuGD) Strategic Audit Plan for the period 2018 – 2021 indicates that the total number of audits to be undertaken over the three-year period is five hundred and twenty (520); this amount does not include the backlog mentioned previously. Therefore, in order to facilitate compliance with the law for all stakeholders and to improve the public financial management landscape, the backlog of unaudited financial statements should be cleared. To achieve this, the AuGD will utilize the provision of the law to outsource the external audit function. Outsourcing will enable the AuGD to direct its audit resources to maintain the current stock of audits and prevent a situation emerging where the backlog increases because current audits could not be undertaken. Additionally, AuGD staff will also be able to focus effort on clearing the backlog of Appropriation Accounts.
\n\nSection 31 of the Financial Administration and Audit Act and Section 13B (1) of the Public Bodies Management and Accountability Act authorises the Auditor General to engage the services of “any person who is a registered public accountant under the Public Accountancy Act, to inspect, examine or audit the books and accounts of any public body which the Auditor General may require to be examined or audited; and that person shall report his findings to the Auditor General.” Section 13B (2) further states, that “in exercise of his duties in relation to public bodies, the Auditor General, or any auditor appointed by the Auditor General shall have like powers as are vested in the Auditor General for the purpose of examining accounts under Sections 25 and 28 of the Financial Administration and Audit Act.”
\n\nSections 25 & 28 of the Financial Administration and Audit Act, states:
\n\n“25. Duties of Auditor General. (7) The Auditor-General may authorize any officer of his department to perform on his behalf any of his functions under this Act or any other enactment, other than the administration of oaths and certifying and reporting of accounts for the House of Representatives.”
\n\n“28. Certification of accounts. The Auditor General shall examine and certify in accordance with the outcome of his examinations the statements and accounts which are required to be submitted to him in accordance with this Act.”
\n\n\n\n
STRATEGIC PUBLIC SECTOR TRANSFORMATION PROJECT (SPSTP)
\n\nThe Project Development Objective (PDO) of the Strategic Public Sector Transformation Project (SPSTP) is to strengthen public resource management and support selected public sector institutions in facilitating a more enabling environment for private sector growth. The project has six components. This consultancy falls under Component III: Adaptive Public Sector Approaches to Promote Fiscal Sustainability. The components of the SPSTP are:
\n\n\n\n
Component III
\n\nThe outsourcing of the audits will provide support to the Public Financial Management reforms under Component III of the Strategic Public Sector Transformation Project. This component supports activities that contribute to the sustainability of GOJ's reform process in public administration, fiscal sustainability and growth.
\n\n\n\n
The objective of this component is as follows:
\n\n\n\n
The Auditor General’s Department is currently seeking to employ the services of an Audit Service Provider to complete the audits of financial statements for entities that are in arrears and have submitted those statements and supporting schedules. The profile of entities with arrears of financial statements comprises statutory bodies, executive agencies and municipal authorities. The engagement of the Audit Service Provider will be for eighteen (18) months. Following this, the audit of the accounts will revert to the Auditor General’s Department.
\n\nThe Auditor General will delegate the responsibility of issuing the audit opinion on the financial statements to the Audit Service Provider in keeping with Section 31 of the Financial Administration and Audit Act and Section 13B (2) of the PBMA Act. The Audit Service Provider will therefore be responsible for the quality of the audit and report emanating from the audit.
\n\n\n\n
The AuGD has embarked on implementing the AOP. To this end, the AuGD is seeking to secure the services of an Audit Services Provider to undertake the audit of forty (40) financial statements. The Audit Services Provider will have the opportunity to provide audit services for the remaining financial statements that are in arrears.
\n\n\n\n
The Objective of each assignment is:
\n\n\n\n
\n\n
USE OF EXPERTS
\n\nThe need for the use of an auditor’s expert may not be necessary for all agencies/entities under the AOP. The Audit Services Provider should make that determination.
\n\nISSAI 1620 defines an auditor’s expert as “An individual or organization possessing expertise in a field other than accounting or auditing, whose work in that field is used by the auditor to assist the auditor in obtaining sufficient and appropriate audit evidence. An auditor’s expert may be either an auditor’s internal expert (who is a partner or staff, including temporary staff, of the auditor’s firm or a network firm), or an auditor’s external expert”.
\n\nThe Audit Services Providers in determining whether there is a need to utilise an expert in obtaining sufficient and appropriate audit evidence must evaluate the expert’s objectivity and shall include inquiries regarding interests and relationships that may create a threat to that expert’s objectivity. The Audit Services Providers must take all reasonable steps to ensure that the expert is held accountable for work done in connection with providing the consultant with sufficient and appropriate audit evidence to base the audit opinion on. The cost of expert advice will be borne by the Audit Services Providers
\n\n\n\n
The entities to be audited are in two (2) packages (Appendix 1). The Audit Services Provider may bid for one or both packages.
\n\nScope of Work
\n\n\n\n
The Audit Services Provider will be expected to:
\n\n\n\n
Available Facilities and Right of Access
\n\nThe Audit Services Providers will have access to all the records and documents related to the engagement. The Audit Services Providers will have full and complete access at all reasonable times to all records and documents (including books of accounts, legal agreements, minutes of the board and committee meetings, bank records, invoices and contracts, etc.) and all employees of the entity. The auditors also have a right of access to consultants, contractors and other persons or firms engaged by the audited entity.
\n\n\n\n
Qualification and Experience of the Audit Service Provider
\n\n\n\n
Mandatory:
\n\n\n\n
\n\n
Desirable:
\n\n\n\n
Experience undertaking audits of Ministries, Departments and Agencies of the Government of Jamaica.
\n\n\n\n
The composition of the audit team must include the following key experts:
\n\n\n\n
Key Engagement Team Members
\n\nProfessional accounting designation such as: Association of Chartered Certified Accountants (ACCA), Certified Public Accountant (CPA), or a Master’s Degree in Accounting.
\n\nTen years’ experience in Auditing.
\n\nProfessional accounting designation such as: ACCA, CPA, or a Master’s Degree in Accounting.
\n\nFive years’ experience in Auditing.
\n\nProfessional accounting designation such as: ACCA, CPA, or a Master’s Degree in Accounting.
\n\nThree years’ experience in Auditing.
\n\n\n\n
Audit staff should be assigned to each engagement by the key team members, given their experience and qualifications in managing the respective risks, nature and timing of each engagement. Therefore, the selected firm will have to assess the number of audit staff needed for each agency in order to ensure timely completion of the assignment.
\n\n\n\n
DELIVERABLES
\n\nThe Audit Services Providers will be required to deliver audit reports for each assignment that has been agreed. Each assignment will require the following set of deliverables:
\n\n\n\n
\n\n
\n\n
The Detailed Audit Plan must be submitted within the first fifteen (15) working days after contract signing. (10% of assignment fee)
\n\n\n\n
\n\n
The firm should submit:
\n\n\n\n
\n\n
\n\n
The firm should submit the final audit report, management letter containing all comments of management to the audit findings and finalized audit working papers (50% of assignment fee)
\n\n\n\n
Input Provided by Implementing Agency
\n\n\n\n
The AuGD will provide the Audit Services Providers with access to all files including electronic media, letters, contracts and other related documents. The AuGD will also provide all accreditation to stakeholders providing the relevant approval for the release of all files, emails, letters, contracts and other related documents and electronic media.
\n\n\n\n
ENTITIES TO BE AUDITED
\n\n\n\n
The Audit Services Provider is expected to deliver all the outputs of the consultancy within a period of eighteen months from the date the contract was signed. Agencies are dispersed and within Kingston and St Andrew, while there is a Municipal Authority for each Parish. The entities to be audited are provided in Appendix 1. The estimated timeline for completing the audit of each statement is six to eight weeks.
\n\n\n\n
Reporting, Monitoring AND COMMUNICATION
\n\n\n\n
The Audit Service Providers will be required to provide the Auditor General with copies of all related audit reports, management letters and other correspondences with those charged with the governance of each audited entity in keeping with Section 31 (1) of the Financial Administration and Audit (FAA) Act. The Auditor General has the right to request a review of the audit file and working papers. This reporting relationship will be included in the contract between the contracting parties.
\n\n\n\n
\n\n
\n\n
The Audit Report
\n\n\n\n
\n\n
\n\n
APPENDIX 1
\n\n\n\n
\n\n
| \n\t\t\t PACKAGE ONE \n\t\t\t | \n\t\t|||||
| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Statutory Bodies and Executive Agencies \n\t\t\t | \n\t\t\t\n\t\t\t Type of Statements \n\t\t\t | \n\t\t\t\n\t\t\t First Audit Year End Outstanding to be Audited \n\t\t\t | \n\t\t\t\n\t\t\t Years Outstanding \n\t\t\t | \n\t\t\t\n\t\t\t Number of Statements In-House to be Audited \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Forestry Department \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2017 \n\t\t\t | \n\t\t\t\n\t\t\t 2016/17 - 2018/19 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t National Land Agency \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2012 \n\t\t\t | \n\t\t\t\n\t\t\t 2011/12 - 2015/16 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Passport, Immigration and Citizenship Agency \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2015 \n\t\t\t | \n\t\t\t\n\t\t\t 2014/15 - 2018/19 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Jamaica 4 H Clubs \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2017 \n\t\t\t | \n\t\t\t\n\t\t\t 2016/17 - 2018/19 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t National Council on Drug Abuse \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2011 \n\t\t\t | \n\t\t\t\n\t\t\t 2010/11 – 2018/19 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Institute of Jamaica \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2016 \n\t\t\t | \n\t\t\t\n\t\t\t 2015/16 – 2018/19 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t
\n\n
| \n\t\t\t PACKAGE TWO \n\t\t\t | \n\t\t|||||
| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Municipal Corporations \n\t\t\t | \n\t\t\t\n\t\t\t Type of Statements \n\t\t\t | \n\t\t\t\n\t\t\t First Audit Year End Outstanding to be Audited \n\t\t\t | \n\t\t\t\n\t\t\t Years Outstanding \n\t\t\t | \n\t\t\t\n\t\t\t Number of Statements In-House to be Audited \n\t\t\t | \n\t\t
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Kingston & Saint Andrew Municipal Corporation \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2011 \n\t\t\t | \n\t\t\t\n\t\t\t 2010/11 - 2011/12 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Portland Municipal Corporation \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2011 \n\t\t\t | \n\t\t\t\n\t\t\t 2010/11 - 2012/13 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t Portmore Municipal Corporation \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2011 \n\t\t\t | \n\t\t\t\n\t\t\t 2010/11 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t St. Catherine Municipal Corporation \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2010 \n\t\t\t | \n\t\t\t\n\t\t\t 2009/10 - 2012/13 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t St. Elizabeth Municipal Corporation \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2014 \n\t\t\t | \n\t\t\t\n\t\t\t 2013/14 \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t St. James Municipal Corporation \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2009 \n\t\t\t | \n\t\t\t\n\t\t\t 2008/09 - 2011/12 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Trelawny Municipal Corporation \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2016 \n\t\t\t | \n\t\t\t\n\t\t\t 2015/16 – 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t St. Mary Municipal Corporation \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2012 \n\t\t\t | \n\t\t\t\n\t\t\t 2011/12 - 2012/13 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t St. Thomas Municipal Corporation \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2013 \n\t\t\t | \n\t\t\t\n\t\t\t 2012/13 - 2013/14 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t TOTAL \n\t\t\t | \n\t\t\t\n\t\t\t 22 \n\t\t\t | \n\t\t
\n\n
[1] ] A matter is material if its omission or misstatement would reasonably influence the decisions of users of the financial statements. The assessment of what is material is a matter of the auditor’s professional judgement and includes consideration of both the amount and the nature of the misstatement.
\n\n[2] Irregular transactions are those which are non-compliant with the regulations that govern them.
"},{"id":"OP00074540","notice_type":"Request for Expression of Interest","noticedate":"22-Jul-2019","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2019-07-24T00:00:00Z","submission_deadline_time":"11:30","project_ctry_name":"India","project_id":"P157141","project_name":"Rajasthan State Highways Development Program II Project","bid_reference_no":"WB/RSHDP-II/CS/PMC","bid_description":"Project Management Consultancy for Rajasthan State Highways Development Programme-II(RSHDP-II)","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Public Works Department, Government of Rajasthan","contact_ctry_name":"India","contact_email":"aceppp.pwd@rajasthan.gov.in","contact_name":"Dinesh Kumar Agarwal","contact_organization":"PPP Cell, PWD","contact_phone_no":"+91 141 2223547","submission_date":"2019-07-22T00:00:00Z","notice_text":"Addendum to the
\n\nNIT No. 08/2018-19
\n\nRequest for Expression of Interest
\n\n\n\n
The following is the modification to the Request for Expression of Interest for “Project Management Consultancy”. The deletions from the earlier text are indicated as strikethroughs and additions are bold & underlined.
\n\n\n\n
REoI
\n\n\n\n
\n\n
\n\n
\n\n
(Dinesh Kumar Agarwal)
\n\nAdditional Chief Engineer (PPP)
\n\nPWD, Rajasthan, Jaipur
\n\nGovernment of Rajasthan
\n\nPPP Division, Public Works Department, Rajasthan
\n\nREQUEST FOR EXPRESSION OF INTEREST (REoI)
\n\nProject Management Consultancy
\n\nRajasthan State Highways Development Program-II (RSHDP-II)
\n\n\n\n
Mr. Dinesh Kr Agarwal,
\n\nOffice of Additional Chief Engineer (PPP)
\n\nNirman Bhawan, Jacob Road
\n\nCivil Lines, Jaipur -302006, Rajasthan, India
\n\nTele: +91 141 2223547
\n\nEmail: aceppp.pwd@rajasthan.gov.in
\n\n\n\n
Additional Chief Engineer, PPP Division
\n\nPublic Works Department, Jacob Road, Civil Lines,
\n\nJaipur, Rajasthan, India, Pin code- 302006,
\n\nTelephone: +91-141-2223547
\n\nFax: +91-141-2223547
\n\nElectronic mail address: aceppp.pwd@rajasthan.gov.in
\n\n\n\n
\n\n
(Dinesh Kr Agarwal )
\n\nAddl. Chief Engineer (PPP)
\n\nPWD, Rajasthan, Jaipur
\n\n\n\n
\n\n
Annex-I
\n\nAccessing/ Purchasing of REoI documents and Submission Online
\n\n\n\n
(Dinesh Kr Agarwal )
\n\nAddl. Chief Engineer (PPP)
\n\nPWD, Rajasthan, Jaipur
\n\n\n\n
\n\n
Annex-II
\n\nTERMS OF REFERENCE
\n\nRajasthan State Highways Development Program- II (RSHDP - II) has established a well-thought-out investment strategy including the following elements:
\n\nThe main objective of Project Management Consultant is to provide support to the PPP Division of Public Works Department, Government of Rajasthan to implement the Rajasthan State Highway Development Program as per world bank guidelines and to provide technical advice and implementation support to PWD, including interalia,
\n\nThe scope of PMC services is the following but not limited to:
\n\n[ACEPPP14] The consultant will be selected in accordance with the procedure specified in the World Bank guidelines: “Procurement Regulations for IPF Borrowers: Procurement in Investment Project Financing Goods, Works, Non-consulting and Consulting Services, July 2016.
\n\n\n\n
The project involves following components.
\n\nNote: The details in Annexure I are indicative only and are liable to change at PIU’s discretion.
\n\nInstitutional & Government Strengthening/ Development:
\n\nSeveral consultancy services of varying size are planned for the implementation of this component, which will be guided by (respectively) Institutional Development and Governance & Accountability action Plans (IDAP and GAAP). Procurement action to finalize and launch the more substantial consultancies is underway at different stages. Execution of these consultancy assignments would take place over almost the entire RSHDP-II period, and the PMC shall assist the PPP Division in the monitoring the overall progress and results of the IDAP and GAAP implementation programs.
\n\nIT-ICT-MIS Improvement & Support:
\n\nThe PPP Division is in consultation with RISL, Government of Rajasthan to prepare MIS and mobile application system. The PMC shall assist the PMU in the decided procurement with associated procurement actions, in implementing the planned IT-ICT-MIS enhancements and in management of PWD cantered IT-ICT-MIS functions and operations, including staff training and capacity- building measures.
\n\nRoad Safety:
\n\nThe road safety component will take a multi-sectoral approach to building the state’s capacity for road safety management, using both proactive and preventive methods. A road safety Management programmeis monitored by GoR with consultation of PWD, Transport Department, and with the of NGO.The PMC will assist PMU in the planning and achievement of the road safety target set by the world bank as described below in details.
\n\nRoad Accident Database Management System (RADMS)
\n\nThis sub-component will provide support to the Government of Rajasthan in developing and operationalizing a Road Accident Database Management System (RADMS) anchored at the Police Department with the capability of crowd sourcing crash data. The following activities will be proposed under this sub-component: (i) preparation of an improved crash/injury database system by systematically investigating current data collection and analysis systems, and analyzing options for better combined use of Police and Health data; (ii) development of specifications for a major initiative to reform crash data business processes, formalize agency roles and responsibilities, and prepare for new capital and operational investment; (iii) implementation of the crash data initiative, combining software and related hardware investments for a new crash data system, with additional operational investment in collecting, collating and analyzing crash data; and (iv) deployment of community-based road accident reporting for local residents to report to police and emergency services on crashes using a smartphone application to be developed by the project.
\n\nSpeed Management Program
\n\nThis sub-component will support the piloting of a speed management program along three high risk corridors (each approx. 100kms in length). This will include the following activities: (i) Identification of three high risk corridors (each approx. 100kms in length); (ii) Undertaking speed management study to prepare recommendations and support policy and investment decisions regarding setting and enforcing speed limits, professional capacity building, public information and awareness, monitoring and evaluation; (iii) Investing in automated enforcement, including mapping priority enforcement sites and establishing a highway patrol (within the Police Department); (iv) Professional capacity building, publicity and communications activities; and (v) Developing and implementing monitoring and evaluation systems for the program.
\n\nRoad Safety Performance Survey (iRAP studies).
\n\nThe project will support a road safety performance survey for the state highway network, or at least for the strategic network, to establish the road safety level in each road segment This is a proactive/preventive approach to help the PWD/RSHA, and the road safety lead agency to understand the safety risks involved in each road corridor and the required investment to bring the risk to an acceptable level. The following activities will be proposed: (i) Conduct a comprehensive iRAP survey for high risk state highways; (ii) Prepare a Safer Roads Investment Program (SRIP) to estimate future infrastructure safety needs and plan a significant multi-year investment allocation to upgrade the safety star rating of the core road network and (iii) Undertake iRAP training for senior PWD staff. This subcomponent will be a pilot on a small scale, with a view to help the state scale it up to the state road network as appropriate and feasible.
\n\nRoad Safety Strategy
\n\nThis sub-component will provide support to the Government of Rajasthan in developing an ambitious long-term road safety strategy based on the safe systems approach, incorporating: (i) an ultimate vision for road safety in Rajasthan; (ii) interim targets for final and intermediate outcomes; (iii) strategic directions for a full range of interventions; (iv) management and implementation arrangements including funding requirements; and (v) related monitoring and evaluation tools. The project will finance technical assistance to (i) prepare the long-term road safety strategy and identify one or more funding mechanisms and (ii) prepare a multi-year action plan to implement the new strategy.
\n\nReview of Approach to Black Spots
\n\nFor many years, Rajasthan and other states have been treating black spots by signage, guard rails, speed calming measures, speed restrictions, improving sightlines, straightening bends, and the like. More recently, a debate has arisen over the effectiveness of such measures, in terms of how black spots are defined, identified, and remediated. This sub-component will support an exercise to re-assess existing approaches to black spot improvements and to disseminated and discuss the results. This may also results in the development of new training program for PWD staff and police officers.
\n\nProject Performance Monitoring:
\n\nA Project Agreement for RSHDP-II will be established between the WB and the Government of Rajasthan, inter-alia stipulating certain covenants for project governance, milestones and outcomes. These shall be monitored by PMC, including via a Project-specific ‘performance monitoring indicators’ matrix that will be determined by WB and GoR before Project launch.
\n\n[ACEPPP15] IMPLEMENTATION[MWJ16] [ACEPPP17] MECHANISM
\n\nThe implementation mechanism established by employer is explained below through Institutional Development Chart.
\n\nAt PMU Level
\n\n\n\n
At PIU Level
\n\n\n\n
The PIU will be the main interface between the Employer and consultant/concessionaire/ contractor. The PIU will conduct its business as per authorization under various agreements with contractor/ consultant/concessionaire and under rules and regulations of the Employer.
\n\nTask 1: Project Management Support
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Task 2: Financial Management Support
\n\n\n\n
Task 3: Project Performance Monitoring System
\n\n[ACEPPP24]
\n\nTask 4: Safeguard Coordination and Reporting
\n\n\n\n
\n\n
\n\n
Task 5. Periodic Financing Request
\n\n\n\n
\n\n
| \n\t\t\t Sl. \n\n\t\t\tNo. \n\t\t\t | \n\t\t\t\n\t\t\t Report \n\t\t\t | \n\t\t\t\n\t\t\t Frequency \n\t\t\t | \n\t\t\t\n\t\t\t Due Date \n\t\t\t | \n\t\t\t\n\t\t\t No. of Copies \n\t\t\t | \n\t\t\t\n\t\t\t No. of CDs \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Inception Report \n\t\t\t | \n\t\t\t\n\t\t\t One Time \n\t\t\t | \n\t\t\t\n\t\t\t Within 1 month after commencement of service. \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Monthly progress report \n\t\t\t | \n\t\t\t\n\t\t\t Every Month \n\t\t\t | \n\t\t\t\n\t\t\t 10th of every month \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Quarterly Progress Reports \n\t\t\t | \n\t\t\t\n\t\t\t Every three months \n\t\t\t | \n\t\t\t\n\t\t\t 10th of month following the reporting quarters \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Annual Work plan and Budget (AWB) \n\t\t\t | \n\t\t\t\n\t\t\t Annual \n\t\t\t | \n\t\t\t\n\t\t\t At least 30 days before the start of a financial year. \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Quarterly Interim Unaudited Financial Reports (IUFRs) \n\t\t\t | \n\t\t\t\n\t\t\t Quarterly \n\t\t\t | \n\t\t\t\n\t\t\t Within 30 days of end of quarter. \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Annual Financial Statements \n\t\t\t | \n\t\t\t\n\t\t\t Annual \n\t\t\t | \n\t\t\t\n\t\t\t Within 3 months of end of the year. \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Statement on pending audit paras (internal and external) \n\t\t\t | \n\t\t\t\n\t\t\t Monthly \n\t\t\t | \n\t\t\t\n\t\t\t To be updated at least on a monthly basis. \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Annual Reports \n\t\t\t | \n\t\t\t\n\t\t\t Five Times \n\t\t\t | \n\t\t\t\n\t\t\t 1 months after commencement month every year \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Project Completion Report \n\t\t\t | \n\t\t\t\n\t\t\t One Time \n\t\t\t | \n\t\t\t\n\t\t\t Before the end of Defect Liability Period \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Manual on social and environmental safeguards \n\t\t\t | \n\t\t\t\n\t\t\t One Time \n\t\t\t | \n\t\t\t\n\t\t\t Within 12 months after commencement of service \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Road Asset Management System (RAMS) and RAMS Manual[MWJ37] [ACEPPP38] only for RSHDP-II works \n\t\t\t | \n\t\t\t\n\t\t\t One Time \n\t\t\t | \n\t\t\t\n\t\t\t Within 24 months after commencement of service \n\t\t\t | \n\t\t\t\n\t\t\t One set of RAMS with 5 sets of Manual \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t User Satisfaction Survey Reports \n\t\t\t | \n\t\t\t\n\t\t\t Three Times \n\t\t\t | \n\t\t\t\n\t\t\t First Year, \n\n\t\t\tThird Year, \n\n\t\t\tFifth Year \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
The quarterly reports shall be factual and concise with recommendations for the subsequent quarter.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
The Consultant shall include the self-appraisal in the report in compliance with World Bank requirements for project completion report of executing agencies, including detailed data and information gathered and recorded during the project implementation and those on PPMS indicators. For this purpose, the consultant shall conduct necessary field surveys on road conditions and traffic volumes at appropriate timings during the defect liability period.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
The PMC service will be carried out over the entire loan implementation period 60 month. The consultant shall submit the inception report not later than 4 weeks after signing the PMC contract. The Inception Report details the deployment of the personnel and the approximate time of their mobilization, which is coordinated with the project implementation plan. The Consultant will no later than the 10th of each month, after receiving reports from the various consultant submit a combined summary report of the progress of all ongoing sub-project and consultancies, and recommendations on how to deal with problematic issues. PMC must also file quarterly progress Monitoring Report (PMR) with the Bank through PMU. The targets and approximate duration of various tasks/deliverables of PMC Consultancy are scheduled below:
\n\nAll the deliverables which are to be submitted in hard copy shall be submitted in six copies and those which are to be submitted in soft copy submitted in two copies. The documentation done under this assignment shall be given in external Hard disk of capacity not less than 1 TB will be supplied by PMC. PMC shall ensure that each every submission made under this consultancy shall be copied on this external hard disk at the time of every submission.
\n\n\n\n
Project Director on behalf of the Employer will take responsibility for managing the Consultant’s work and for ensuring delivery on the project. The Project Director will assign a project team to engage regularly with the Consultant for efficiently completing the various delivery items. Frequent meetings with the Consultant at the employer’s office are foreseen during the period of services. The project team will meet at least monthly and the Consultant will report progress to these meetings. During the entire period of services, the Consultant shall interact closely with the Employer to receive input and provide information.
\n\nStaffing schedule:
\n\n· Road Safety [MWJ49] [ACEPPP50] Expert ( One No.)
\n\n· Records Management Specialist ( One No.)
\n\n· Land Acquisition and mutation of land specialist
\n\n· Computer Data Operators ( Two No.)
\n\n\n\n
All the experts must have experience of not less than 5 years in their respective fields. They have all worked on World Bank aided, or externally funded project in the same capacity for not less than 1 year. They must also have some exposure of working with State Government. Deployment of above officers would be need based and with the consent of PMU.
\n\n· The selected Consultant shall also provide two (2) data operators for deployment in the PMU office, to support PMU operations and needs there.
\n\n· One data operator shall have knowledge of Hindi language.
\n\n· Both must have basic computer operation and all Microsoft Office software knowledge.
\n\n· The PMC shall provide communication and other facilities to the above mentioned human resources (specialists and data operators) to be deployed in PMU.
\n\nRequired Qualification and Experience of Key Personnel:
\n\nDuties and Qualification Experience of Key Personnel:
\n\nQualification and Experience:
\n\nThe Team Leader cum Contract Specialist of this consultancy assignment should possess of a Post Graduate Degree, either in Civil Engineering/Highway Engineering/Traffic and Transportation Engineering or Transport Planning/ and shall have long experience in contract management project with various financing and procurement arrangement, highway engineers, understanding of the bidding and contract documents, preferably EPC and Hybrid Annuity Mode documents and overseeing (project) consultancies. A degree in Contract Management shall be preferred.
\n\nHe should have at least 20 years of professional experience, out of which he should have worked as Team Leader/Project Manager or equivalent for minimum of 5 years on supervision/construction of Highway Project, involving flexible and/or rigid pavements. His experience should include international assignments, having handled highway project of preferably similar of large size and complexity in developed countries and similar projects in developing countries, including in Asia. The candidate should have a proven record of managerial capability through directing/managing of major civil engineering works, including project of a similar magnitude and various kinds of consultancy service. He should have worked for period of about 5 years in project incorporating the PPP HAM, EPC of Contract. He shall have strong awareness of EPC and HAM while working for a period of @2years in project incorporating EPC and HAM Condition of Contracts is preferable. Knowledge of international ‘best practices’ in latest conditions of contract, construction, contract management and modern highway construction technology as well as consultancy services important. He should have previously worked as Team Leader or in similar capacity on at least two Project Management works of major road project of Two-laning/four laning/expressway costing more than 100 Cr. or at least 150 km length of the project. The candidate shall be conversant with the documents in several types of project delivery methods EPC and Annuity mode. He preferably should have at least five years of experience as Team Leader or equivalent in above said kind of projects. He should have wide experience of monitoring the PPP Projects and various kinds of consultancy services. He should have 2 year experience as a TL in PMC/ WMC of ADB World Bank funded works.
\n\nQualification and Experience:
\n\nThe Deputy Team Leader of this consultancy assignment should posses a post Graduate Degree, either in civil Engineer/ Highway Engineer/Construction Management of civil Engineering Graduate with MBA, Preferably HR, and institutional development related qualification shall carry more weight age. He shall have long experience in management of Road project with various financing and procurement arrangements, supervision of highway contracts, understanding of the bidding and contract documents, HAM/EPC documents and overseeing (Project) consultancies. He shall have good enough experience of institutional development and HR development.
\n\nHe shall have 12 years of professional experience. He should have 7 years ‘experience either as site project manager/ in design of similar highway project/ in design and project management for contracts of similar size and complexity as of the proposed contract. He shall have at least 3 years of experience of similar kind of assignment. He shall have at least three years of experience in complex project planning and shall have knowledge of least project planning software. The person must have experience in designing appropriate cost - effective pavements making best use of locally available materials. He shall have knowledge and experience to carry out the design approval of EPC mode and or PPP type contracts. He shall have detailed knowledge of various kinds of bid documents and its evaluation, contract negotiation and contract agreement.
\n\nHe should have adequate experience in using project management tools such as MS-Project of Primavera in preparing catch up works program, resources Scheduling and critical path assessment and also in evaluation of EOT claims from the Contractor. Knowledge of FIDIC conditions of contract is desirable.
\n\n\n\n
Qualification and Experience:
\n\nHe shall be at least civil engineer having post graduation in Management/Procurement or MBA with Finance / Project Management. He shall have minimum 15 years of relevant professional experience. He should possess a degree in Civil Engineering or Management with at least 10 years of experience in Procurement and Contract Management out of which he should have at least 7 years international experience in procurement and Contract Management. The candidate shall be conversant with the prevailing guidelines of World Bank for the procurement of Consultant, works and goods. He shall have through knowledge of FIDIC document. The candidate should also have experience in drafting and negotiating agreements with different kinds of service delivery methods. Experience in PPP contracts in the last 5 years would be an advantage. He shall have knowledge and experience of management of various types of contracts like item rate, OPRC and PPP type contracts. He shall have detailed knowledge of preparation of EOI, RFP, BID document, Contract agreement of various kinds of contract and its bid evaluation, negotiation and contract agreement.
\n\nQualification and Experience:
\n\nHe shall have Graduate qualification in a field of Engineering or management/Administration, with minimum 10 years of professional experience;
\n\nHe shall have significant senior-level experience in agency management, development, public relations/communications and leadership functions in India’s public sector context, desirably at state level;
\n\nHe shall have proven capacity for high-level oversight, coordination and facilitation of complex strategies/programs
\n\nHe shall have proven capacity for high-level oversight, coordination and facilitation of complex strategies/programs
\n\nHe shall have significant experience in the implementation of public sector institutional strengthening’, capacity-building and /or reform programs; and
\n\nHe shall have effective oral and written communication, briefing and reporting shill; and sound inter-personal, liaison, presentational and teamwork skills.
\n\n\n\n
Qualification and Experience:
\n\nHe shall possess a post graduate qualifications as MBA (Finance)/Masters in Economics-Finance/Masters in Transport Planning/Economics or higher qualifications in economics/finance. He must have a minimum of 10 Years of Experience, including at least 3 years in international-standard roles/responsibilities shall be preferred, and at least 5 years in the financial analysis in similar field. He shall be conversant on infrastructure project finance and able to carry out financial modelling and analysis. He shall have sound previous experience in performing financial analysis and planning functions and activities in India’s public sector, preferably in relation to large-scale infrastructure investment and/or infrastructure asset management financing matters
\n\nQualification and Experience:
\n\nChartered accountant having at least 5 years of post qualification experience. Specific experience of at least 3 years in similar externally aided project. The expert is expected to assist the PPP Division in project financial management arrangements covering topics such as planning, budgeting, accounting, funds flow, reporting, internal audit and external audit.
\n\nGraduate qualification in Law, preferably with additional specialization in Corporate Law and Legislative drafting. He must have minimum of 10 Years of experience in practicing law. The candidate shall be conversant with the Indian and international documents for PPP projects. The candidate shall have experience in drafting and negotiating of PPP agreements from legal aspect. He should have served as legal expert in Transaction Advisory services for a minimum of 3 PPP projects in the road sector.
\n\nHe shall have Extensive experience as legal professional and practitioner in public, administrative and /or contract law. Sound knowledge and experience of India’s legal framework, processes practices as these relate to public legislation, statutes, Rules and/or Orders affecting the operations of public sector entities. He shall have proven skills at drafting of legal and statutory documents and preparation of related Subissions and/or announcements. Senior Environment Engineer:
\n\nQualification and Experience:
\n\nThe candidate shall be a post graduate with specialization in Environmental Engineering/Environmental Planning/ environmental sciences. The candidate shall have at least 10 years of relevant professional experience. Experience in implementation of EMP in externally aided based major highway projects is essential. He should have about 6 years of work experience related to environmental issues. He should have adequate experience in implementing EMPs and organizing training to Contractor’s and Employer’s staff. He should be familiar with requisite procedures involved in obtaining Environmental & Forest clearances for project roads passing through protected forest, reserve forests, national parks or sanctuaries, CRZ etc. He should be familiar with the best practices adopted in the environment management in the developing countries. He should have also through knowledge about green highway construction.
\n\nQualification and Experience:
\n\nThe candidate will be at least a Graduate in civil engineering with post-graduation specialization in Highway Engineering/Transportation Engineering/Planning and additional specialist training and qualifications directly relevant to engineering aspects of traffic and transport safety in road design / construction / management. He shall have at least 10 years of relevant professional experience, including at least 5 years directly in the Road Safety field. He shall have extensive international-standard experience and skills in road planning, design, construction and management, with current specialization in all the road and traffic safety engineering aspects of works project planning / design / implementation. He shall have significant experience in execution of Road Infrastructure Safety ‘audits’ and in preparing Road Safety Audit-based engineering mitigation measures. He shall have sound knowledge of contemporary road safety engineering ‘best practice’ and be soundly familiar with (i) current policies, standards and/or guidelines relating to road design and construction in India (ii) current ‘safe road & traffic engineering’ concepts and approaches demonstrated elsewhere that may be brought into application in Rajasthan state, (iii) road accident data management system, (iv) road-crash (accident) data analysis and crash investigation and (v) road safety performance survey (iRAP survey). The candidatemust have proven skills at staff capacity building and training in this field; and have completed at least one major similar assignment in a comparable ‘developing country’ context.
\n\nQualification and Experience:
\n\nThe candidate shall have Masters Degree or equivalent qualification in Social Sciences (sociology / social work / economics / geography / planning / public administration and management) with at least 10 years total professional experience, out of which, 5 years’ experience shall be in working as social / resettlement expert for major Civil Engineering Project including Highway Project. The experience of working as Social Expert for Major Highway Project is desirable. The knowledge of World Bank’s prevailing guidelines and/or policies related to R&R is essential. Experience in legal analysis data, participatory consultation is essential. He should have through knowledge of prevailing land acquisition Act, states jantri values as well as current draft land Acquisition and Resettlement Act as well as state’s R&R policy etc. He should have thorough knowledge of complete procedure of private and Government land acquisition up to the award stage. The candidate shall have experience in preparation / implementation of HIV/AIDS prevention plan. The candidate should have experience in analysing and addressing gender issues.
\n\nQualification and Experience:
\n\nHe shall be a B.Tech/B.E. graduate with specialization in Computer Science, Information Technology, Information Systems, Electronics/Electronics & Communications or the equivalent. He shall be fully knowledgeable in current IT hardware and software matters as well as ICT communications / connectivity matters, particularly as relevant to technical and business information management requirements in the public sector context in India. He shall have extensive professional experience (at least 10 years) and adequate professional skill in the implementation, operation and management of IT and ICT assets and facilities and in the facilitation of IT-based activity monitoring systems for program management purposed, preferably in public sector contexts. He shall have skill and experience in framing the necessary policies, operating rules and processes for the administration, security and performance monitoring of the IT-ICT resources of a major organization having widely-dispersed operations and user-groups. He shall have completed at least 2 major similar projects related to IT-ICT-MIS integration in India’s public sector.
\n\n10. DATA, SERVICES, AND FACILITIES TO BE PROVIDED BY THE EMPLOYER
\n\nThe following and any other such data, available with the Employer shall be provided to the PMC: models of past RFQ, RFP, a Concession Agreement and Schedules prepared by a Consultant of the employer
\n\nThe Consultant will be responsible for making his own arrangements for all his accommodation. The Consultant should also make his own arrangements for office furniture, equipment, stationeries, photocopiers, communication facilities like telephones, web connections, facsimiles, etc. including maintenance thereof and vehicles for transportation of office staff, etc. (including operation, maintenance, insurances and repairs thereof).
\n\nFollowing are procurement arrangements applicable for Project:
\n\nResult Indicators of the RSHDP are as follows
\n\nAPPENDIX-A
\n\nMAP SHOWING ROAD IMPROVEMENT WORKS UNDER RSHDP-II
\n\n\n\n
\n\n
Appendix -B Details To Be Provided By The Client:
\n\nThe client will provide relevant details to the selected consultant at no cost
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
Appendix-C: Details of the Project Highways
\n\n\n\n
Name of Project: Rajasthan State Highways Development Program II (P157141)
\n\nReference No. as per Procurement Plan : P157141
\n\nAssignment Title: Consultancy Services as Project Management consultant for development and up gradation of 11 Nos state highways of length 765 Kms
\n\nThe Government of Rajasthan through Government of India has applied for financing from the World Bank (WB) toward the cost of Rajasthan State Highway Development Program-II. Part of this financing will be used for eligible payments under the development and up-gradation for following Projects is as follows:
\n\n| \n\t\t\t Ref No. \n\t\t\t | \n\t\t\t\n\t\t\t Description \n\t\t\t | \n\t\t\t\n\t\t\t Estimated Cost \n\t\t\t | \n\t\t\t\n\t\t\t Duration of assignment in months \n\t\t\t | \n\t\t\t\n\t\t\t Bank Oversight \n\n\t\t\t(Prior/Post) \n\t\t\t | \n\t\t\t\n\t\t\t Selection Methods \n\t\t\t | \n\t\t\t\n\t\t\t Market Approach Options/Contract type \n\t\t\t | \n\t\t\t\n\t\t\t Remarks \n\t\t\t | \n\t\t|
| \n\t\t\t US$ million \n\t\t\t | \n\t\t\t\n\t\t\t INR million \n\t\t\t | \n\t\t|||||||
| \n\t\t\t WB/RSHDP II/EPC/01 \n\t\t\t | \n\t\t\t\n\t\t\t Banar-Bhopalgarh-Kuchera Highway \n\t\t\t | \n\t\t\t\n\t\t\t 36.98 \n\t\t\t | \n\t\t\t\n\t\t\t 2,403.5 \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t Prior \n\t\t\t | \n\t\t\t\n\t\t\t RFB \n\t\t\t | \n\t\t\t\n\t\t\t Open National \n\n\t\t\t(Single Stage Single Envelope) \n\t\t\t | \n\t\t\t\n\t\t\t Agreement signed on 17.05.2018. \n\n\t\t\tLOA issued amounting to Rs. 207.11 cr on 19.04.2018) \n\t\t\t | \n\t\t
| \n\t\t\t WB/RSHDP II/EPC/02 \n\t\t\t | \n\t\t\t\n\t\t\t Bhawi-Pipar-Khimsar Highway \n\t\t\t | \n\t\t\t\n\t\t\t 16.31 \n\t\t\t | \n\t\t\t\n\t\t\t 1,060 \n\t\t\t | \n\t\t\t\n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t Prior \n\t\t\t | \n\t\t\t\n\t\t\t RFB \n\t\t\t | \n\t\t\t\n\t\t\t Open –National (Single Stage Single Envelope) \n\t\t\t | \n\t\t\t\n\t\t\t Agreement signed on 17.05.2018. \n\n\t\t\tLOA issued amounting to Rs. 85.41 cr on 19.04.2018 \n\t\t\t | \n\t\t
| \n\t\t\t WB/RSHDP II/EPC/03 \n\t\t\t | \n\t\t\t\n\t\t\t Jodhpur-Marwar-Junction-Jojawar-Highway \n\t\t\t | \n\t\t\t\n\t\t\t 51.03 \n\t\t\t | \n\t\t\t\n\t\t\t 3317.0 \n\t\t\t | \n\t\t\t\n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t Prior \n\t\t\t | \n\t\t\t\n\t\t\t RFB \n\t\t\t | \n\t\t\t\n\t\t\t Open –International (Single Stage Single Envelope) \n\t\t\t | \n\t\t\t\n\t\t\t Agreement signed on 28.06.2018. \n\n\t\t\tLOA issued amounting to Rs. 304.11 cr on 29.04.2018) \n\t\t\t | \n\t\t
| \n\t\t\t WB/RSHDP II/EPC/04 \n\t\t\t | \n\t\t\t\n\t\t\t (1) Khood- Dataramgarh- Renwal Highway \n\n\t\t\t | \n\t\t\t\n\t\t\t 37.96 \n\t\t\t | \n\t\t\t\n\t\t\t 2,467.5 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t Prior \n\t\t\t | \n\t\t\t\n\t\t\t RFB \n\t\t\t | \n\t\t\t\n\t\t\t Open –National (Single Stage Single Envelope) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (WB/1/Annuity/01) \n\t\t\t | \n\t\t\t\n\t\t\t Sriganganagar - Bikaner (Padampur-Raisinghnagar & Sattasar-Bikaner Section) \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 19.55 \n\t\t\t | \n\t\t\t\n\t\t\t 1270.7 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t Prior \n\t\t\t | \n\t\t\t\n\t\t\t RFB \n\t\t\t | \n\t\t\t\n\t\t\t Open –National (Single Stage two Envelope) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (WB/1/Annuity/02) \n\t\t\t | \n\t\t\t\n\t\t\t (1)Jhunjhunu–Rajgarh \n\n\t\t\t\n\n\t\t\t (2)Neemkathana-Khetri-Singhana \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 26.52 \n\t\t\t | \n\t\t\t\n\t\t\t 1723.5 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t Prior \n\t\t\t | \n\t\t\t\n\t\t\t RFB \n\t\t\t | \n\t\t\t\n\t\t\t Open –National (Single Stage two Envelope) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (WB/1/Annuity/03) \n\t\t\t | \n\t\t\t\n\t\t\t Kishangarh- Arain- Malpura \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 15.38 \n\t\t\t | \n\t\t\t\n\t\t\t 999.8 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t Prior \n\t\t\t | \n\t\t\t\n\t\t\t RFB \n\t\t\t | \n\t\t\t\n\t\t\t Open –National (Single Stage two Envelope) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t (WB/1/Annuity/04) \n\t\t\t | \n\t\t\t\n\t\t\t Bhinmal - Raniwara section of RamseenBhinmal-Raniwara \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t 23.16 \n\t\t\t | \n\t\t\t\n\t\t\t 1505.1 \n\t\t\t | \n\t\t\t\n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t Prior \n\t\t\t | \n\t\t\t\n\t\t\t RFB \n\t\t\t | \n\t\t\t\n\t\t\t Open –National (Single Stage two Envelope) \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t G.Total \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 14747.1 \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
\n\n
\n\n
Annex-III
\n\nName of works applied for:-
\n\n| \n\t\t\t Consultant \n\t\t\t | \n\t\t\t\n\t\t\t Year of \n\n\t\t\tEstablishment \n\t\t\t | \n\t\t\t\n\t\t\t Country \n\t\t\t | \n\t\t\t\n\t\t\t Type of Organization \n\t\t\t | \n\t\t|||
| \n\t\t\t Individual \n\t\t\t | \n\t\t\t\n\t\t\t Partnership \n\t\t\t | \n\t\t\t\n\t\t\t Corporation \n\t\t\t | \n\t\t\t\n\t\t\t Other \n\t\t\t | \n\t\t|||
| \n\t\t\t Individual / Lead Partner (of JV)/ Minor Partner of JV/Associate. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
NOTE: - Year of Establishment of Lead Partner of JV shall be considered.
\n\n*Copy of Certificate of incorporation shall be submitted.
\n\n\n\n
| \n\t\t\t S.No. \n\t\t\t | \n\t\t\t\n\t\t\t Particular \n\t\t\t | \n\t\t\t\n\t\t\t 2017-18 \n\t\t\t | \n\t\t\t\n\t\t\t 2016-17 \n\t\t\t | \n\t\t\t\n\t\t\t 2015-16 \n\t\t\t | \n\t\t\t\n\t\t\t 2014-15 \n\t\t\t | \n\t\t\t\n\t\t\t 2013-14 \n\t\t\t | \n\t\t
| \n\t\t\t i. \n\t\t\t | \n\t\t\t\n\t\t\t Annual turnover from Consulting business \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t ii. \n\t\t\t | \n\t\t\t\n\t\t\t Total Assets \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
| \n\t\t\t iii. \n\t\t\t | \n\t\t\t\n\t\t\t Current Assets \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
Note: Balance Sheet/ Auditor Certificate of last 5 years (FY 2013-2014,FY 2014-2015, FY 2015-2016 and FY 2016-2017) shall be submitted as evidence of Annual Turnover.
\n\n| \n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t \n\n\t\t\t S.No. \n\t\t\t | \n\t\t\t\n\t\t\t Projects Name/Year \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Type \n\n\t\t\tof Services rendered \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Description of Highway Project / \n\n\t\t\tLength \n\n\t\t\t(kms) \n\t\t\t | \n\t\t\t\n\t\t\t Client (with Complete address, contact person, telephone Nos. and Fax Nos.) \n\t\t\t | \n\t\t\t\n\t\t\t Total Fee for the Consultancy \n\n\t\t\tAssignment (INR) \n\t\t\t | \n\t\t\t\n\t\t\t Fee received by Applicant \n\n\t\t\t( in case of JV / Association) \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t % age \n\n\t\t\tof total fee received by the firm \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Approx. Cost of Highway Project \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Period \n\t\t\t | \n\t\t
| \n\t\t\t Sole Consultant/ Lead Partner of JV/JV Partner/ as associate \n\n\t\t\tConsultant \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t 10 \n\t\t\t | \n\t\t
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t A . Completed/ Substantially completed projects: \n\n\t\t\t1 . \n\n\t\t\t2 . \n\n\t\t\t3 . \n\n\t\t\tB . Project in progress \n\n\t\t\t1 . \n\n\t\t\t2 . \n\n\t\t\t3 . \n\t\t\t | \n\t\t
\n\n
\n\n
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t S.NO. \n\t\t\t | \n\t\t\t\n\t\t\t Projects Name/Year \n\n\t\t\t\n\t\t\t | \n\t\t\t\n\t\t\t Type of Services rendered \n\t\t\t | \n\t\t\t\n\t\t\t Length of Project \n\n\t\t\t(kms) \n\t\t\t | \n\t\t\t\n\t\t\t Client (with Complete address, contact person, telephone Nos. and Fax Nos.) \n\t\t\t | \n\t\t\t\n\t\t\t Total Fee for the Consultancy \n\n\t\t\tAssignment (INR \n\t\t\t | \n\t\t\t\n\t\t\t Fee received by Applicant ( in case of JV / Association) \n\t\t\t | \n\t\t\t\n\t\t\t % age \n\n\t\t\tof total fee received by the firm \n\t\t\t | \n\t\t\t\n\t\t\t Period \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t Sole Consultant/ Lead Partner of JV/JV Partner/ as associate \n\n\t\t\tConsultant \n\t\t\t | \n\t\t||||||||||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t 9 \n\t\t\t | \n\t\t||
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t A . Completed/ Substantially completed projects: \n\n\t\t\t1 . \n\n\t\t\t2 . \n\n\t\t\t3 . \n\n\t\t\tB . Project in progress \n\n\t\t\t1 . \n\n\t\t\t2 . \n\n\t\t\t3 . \n\t\t\t | \n\t\t|||||||||
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t |
***a)2/4/6 lane work as applicable for the project for which RFP is invited. For 2- lane projects experience of 4/6 lane also to be considered with a multiplication factor of 1.5. Experience of 2 lane will be considered for 4/6 laning projects with a multiplication factor of 0.75. For standalone bridge projects, experience in bridge work (either standalone project or as a part of road project) only be considered. Only those projects, to be included in the table which are Highways Projects and for which client’s certificates from the concerned Government agencies are enclosed.
\n\nd) The weightage given for experience of a firm would depend on the role of the firm in the respective assignments. The firm’s experience would get full credit if it was the sole firm in the respective assignment. If the applicant firm has completed projects as JV with some other firms, weightage shall be given as per the JV share***. However if the applicant firm has executed the project as associate with some other firms, 25% weightage shall be given to the applicant firm for the projects completed under such association
\n\ne) For weightage of experience in any past Consultancy assignment, experience certificate from the client shall be submitted. In absence of clear demarcation of JV share in client certificate, the weightage will be treated as 60 % for lead partner and 40% for minor partner. Annual turnover duly certified by Chartered Accountant shall be accepted. In case of non-availability of such documents no weightage of turnover/experience will be considered.
\n\n| \n\t\t\t \n\n\t\t\t S. \n\n\t\t\tNo \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Name \n\n\t\t\tof \n\n\t\t\tAssignment \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Client \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Role of the firm \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Date of letter of \n\n\t\t\tAcceptance \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Date of \n\n\t\t\tAgreement if signed \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Present status \n\n\t\t\tof Assignment \n\t\t\t | \n\t\t\t\n\t\t\t \n\n\t\t\t Team Members provided by the \n\n\t\t\tfirm \n\t\t\t | \n\t\t\t\n\t\t | ||
| \n\t\t\t Sole, Lead/ Other in JV or sub-consultant \n\t\t\t | \n\t\t\t\n\t\t | |||||||||
| \n\t\t\t Name \n\t\t\t | \n\t\t\t\n\t\t\t DOB \n\t\t\t | \n\t\t\t\n\t\t\t Position \n\t\t\t | \n\t\t\t\n\t\t | |||||||
| \n\t\t\t (1) \n\t\t\t | \n\t\t\t\n\t\t\t (2) \n\t\t\t | \n\t\t\t\n\t\t\t (3) \n\t\t\t | \n\t\t\t\n\t\t\t (4) \n\t\t\t | \n\t\t\t\n\t\t\t (5) \n\t\t\t | \n\t\t\t\n\t\t\t (6) \n\t\t\t | \n\t\t\t\n\t\t\t (7) \n\t\t\t | \n\t\t\t\n\t\t\t (8) \n\t\t\t | \n\t\t\t\n\t\t\t (9) \n\t\t\t | \n\t\t\t\n\t\t\t (10) \n\t\t\t | \n\t\t\t\n\t\t |
| \n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t\t\n\t\t |
\n\n
Annexure-IV
\n\nShort listing Criteria
\n\n| \n\t\t\t S.No \n\t\t\t | \n\t\t\t\n\t\t\t Experience of the firm in last 7 years \n\t\t\t | \n\t\t\t\n\t\t\t Annual Turnover*** \n\t\t\t | \n\t\t|
| \n\t\t\t Project management Consultancy (NH/SH/Equivalent) \n\t\t\t | \n\t\t\t\n\t\t\t Project Supervision, monitoring / IC (NH/SH/Equivalent) \n\t\t\t | \n\t\t||
| \n\t\t\t 1 (a) \n\t\t\t | \n\t\t\t\n\t\t\t The firm should have minimum experience as Project Management Consultant of Road projects of aggregate length equal to or more for which REOI is invited. \n\t\t\t | \n\t\t\t\n\t\t\t The firm should have minimum experience of Project Supervision as Independent Engineer/ Authority Engineer/ Supervision Consultant of Road project of aggregate length equal to 2 times or more for which REOI is invited. \n\t\t\t | \n\t\t\t\n\t\t\t Annual turnover (updated average of last 3 years) of the firm from consultancy business should be equal to or more than 2% of Indicative Cost of Construction. \n\t\t\t | \n\t\t
| \n\t\t\t 1 (b) \n\t\t\t | \n\t\t\t\n\t\t\t The firm should have minimum experience as project Management consultant of similar category of 2/4/6 laning / bridge work of 25% of project length. \n\t\t\t | \n\t\t\t\n\t\t\t The firm should have minimum experience of Project Supervision as Independent Engineer/ Authority Engineer/ Supervision Consultant of atleast one project of similar category of 2/4/6 laning/bridge work of length equal to 25% of project length. \n\t\t\t | \n\t\t\t\n\t\t\t \n\t\t\t | \n\t\t
The lead partner must fulfill atleast 50% of requirements at 1(a) of table in para (A) above and other JV partner should fulfill atleast 30% of eligibility criteria as indicated at 1(a) of table in para (A) above. Also the lead partner and JV partner jointly should meet the eligibility criteria as mentioned at 1(a) of table in para (A) above. Lead partner should meet the criteria 1 (b) of table in para (A) above.
\n\nNote: The weightage given for experience of a firm would depend on the role of the firm in the respective assignments. The firm’s experience would get full credit if it was the sole firm in the respective assignment. If the applicant firm has completed projects as JV with some other firms, weightage shall be given as per the JV share***. However if the applicant firm has executed the project as associate with some other firms, 25% weightage shall be given to the applicant firm for the projects completed under such association.
\n\n*** For weightage of experience in any past Consultancy assignment, experience certificate from the client shall be submitted. In absence of clear demarcation of JV share in client certificate, the weightage will be treated as 60 % for lead partner and 40% for minor partner. Annual turnover duly certified by Chartered Accountant shall be accepted. In case of non- availability of such documents no weightage of turnover/experience will be considered.
\n\nFollowing enhancement factor will be used for the cost of services provided and for the turnover from consultancy business to a common base value for works completed in India:
\n\n| \n\t\t\t Year of completion of services / turnover \n\t\t\t | \n\t\t\t\n\t\t\t Enhancement factor \n\t\t\t | \n\t\t
| \n\t\t\t Financial year in which RFP invited \n\t\t\t | \n\t\t\t\n\t\t\t 1.00 \n\t\t\t | \n\t\t
| \n\t\t\t One year prior to RFP \n\t\t\t | \n\t\t\t\n\t\t\t 1.10 \n\t\t\t | \n\t\t
| \n\t\t\t Two year prior to RFP \n\t\t\t | \n\t\t\t\n\t\t\t 1.21 \n\t\t\t | \n\t\t
| \n\t\t\t Three year prior to RFP \n\t\t\t | \n\t\t\t\n\t\t\t 1.33 \n\t\t\t | \n\t\t
Applicant should indicate actual figures of costs and amount for the works executed by them without accounting for the above mentioned factors.
\n\nIn case the financial figures and values of services provided are in foreign currency, the above enhancement factors will not be applied. Instead, current market exchange rate (State Bank of India BC Selling rate as on last date of submission of the bid) will be applied for the purpose of conversion of amount in foreign currency into Indian Rupees.
\n\nKey Experts will not be evaluated at the short listing stage.
"},{"id":"OP00073994","notice_type":"Request for Expression of Interest","noticedate":"10-Jun-2019","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2019-06-19T00:00:00Z","submission_deadline_time":"16:00","project_ctry_name":"Jamaica","project_id":"P146688","project_name":"Jamaica Strategic Public Sector Transformation","bid_reference_no":"JM-MOFPS-80191-CS-LCS","bid_description":"External Audit Services for the Auditor General`s Department","procurement_group":"CS","procurement_method_code":"LCS","procurement_method_name":"Least Cost Selection","contact_address":"30 National Heroes Circle, Kingston 4, Jamaica","contact_ctry_name":"Jamaica","contact_email":"spstp@mof.gov.jm","contact_name":"Celia Blair","contact_organization":"Ministry of Finance and the Public Service","contact_phone_no":"(876)932-5474","submission_date":"2019-06-10T00:00:00Z","notice_text":"REQUEST FOR EXPRESSIONS OF INTEREST
\n\n(CONSULTING SERVICE – FIRMS SELECTION)
\n\n\n\n
JAMAICA
\n\nSTRATEGIC PUBLIC SECTOR TRANSFORMATION PROJECT
\n\nLoan No./Credit No./ Grant No.: 8406JM
\n\nAssignment Title: Audit Firm to provide External Auditing Services for the
\n\nAuditor General’s Department
\n\nProject Reference No.: JM-MOFPS-80191-CS-LCS
\n\n\n\n
\n\n
The Government of Jamaica (GOJ) has received loan financing from the International Bank for Reconstruction and Development (IBRD) towards the cost of the Strategic Public Sector Transformation Project (SPSTP) and intends to apply part of the proceeds for the consulting services.
\n\n\n\n
The objective of the consultancy is to audit the backlog of financial statements of Statutory Bodies, Executive Agencies and Municipal Authorities. The consultancy will have duration of twelve (12) months.
\n\n\n\n
The Ministry of Finance and the Public Service now invites eligible firms to indicate their interest in providing the Services. Interested firms should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are:
\n\n\n\n
\n\n
\n\n
\n\n
Key Experts will not be evaluated at the shortlisting stage.
\n\n\n\n
The attention of interested Firms is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016, revised November 2017 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
\n\n\n\n
Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
\n\nA Consultancy Firm will be selected in accordance with the Least Cost Selection (LCS) Method as set out in the Procurement Regulations.
\n\nThe detailed Terms of Reference (TOR) for the assignment can be found at the following website: Ministry of Finance and the Public Service, www.mof.gov.jm or can be obtained at the address given below.
\n\nExpressions of interest must be delivered in a written form to the address below (in person) or by mail, fax or e-mail by Wednesday June 19, 2019 at 4:00 PM.
\n\n\n\n
THE LEAD PROCUREMENT SPECIALIST
\n\nSTRATEGIC PUBLIC SECTOR TRANSFORMATION PROJECT
\n\nMinistry of Finance and the Public Service
\n\n30 National Heroes Circle
\n\nKingston 4, Jamaica WI
\n\nTel: 1(876)932-5474
\n\nFax: 1(876)932-5977
\n\nE-mail: spstp@mof.gov.jm
\n\n\n\n
\n\n
\n\n
MINISTRY OF FINANCE & THE PUBLIC SERVICE
\n\n\n\n
TERMS OF REFERENCE
\n\n\n\n
FOR A FIRM TO UNDERTAKE EXTERNAL AUDIT SERVICES
\n\nApril 2019
\n\n\n\n
STRATEGIC PUBLIC SECTOR TRANSFORMATION PROJECT
\n\nIBRD LOAN NO.: 8406-JM
\n\nStrategic Public Sector Transformation Project: IBRD Loan No. – 8406- JM
\n\n\n\n
\n\n
The Auditor General’s Department (AuGD) of Jamaica, represented by the Ministry Finance and the Public Service (MoFPS), is seeking an audit/consultancy firm to execute external audit services for various Executive Agencies, Statutory Bodies and Municipal Authorities across Jamaica. The periods to be audited range between the financial years ended March 31, 2005 and March 31, 2018. The audits executed by the consultancy firm should be conducted in accordance with International Standards of Supreme Audit Institutions (ISSAI). The audit work of the consultancy firm will allow the Auditor General to:
\n\n\n\n
\n\n
\n\n
\n\n
The aggregate unaudited financial statements for Ministries, Departments and Agencies are four hundred and thirty-three (433). Of this amount, approximately one hundred and sixty-three (163) represent the financial statements of Statutory Bodies, Executive Agencies and Municipal Authorities in backlog. The remaining two hundred and seventy (270) backlog statements represent Appropriation Accounts. The Auditor General’s Department (AuGD) Strategic Audit Plan for the period 2018 – 2021 indicates that the total number of audits to be undertaken over the three-year period is five hundred and twenty (520); this amount does not include the backlog mentioned previously. Therefore, in order to facilitate compliance with the law for all stakeholders and to improve the public financial management landscape, all the backlog of unaudited financial statements must be cleared. To achieve this, the AuGD will utilize the provision of the law to outsource the external audit function. Outsourcing will enable the AuGD to direct its audit resources to maintain the current stock of audits and prevent a situation emerging where the backlog increases because current audits could not be undertaken. Additionally, AuGD staff will also be able to focus effort on clearing the backlog of Appropriation Accounts.
\n\n\n\n
Section 31 of the Financial Administration and Audit Act and Section 13B (1) of the Public Bodies Management and Accountability Act authorises the Auditor General to engage the services of “any person who is a registered public accountant under the Public Accountancy Act, to inspect, examine or audit the books and accounts of any public body which the Auditor General may require to be examined or audited; and that person shall report his findings to the Auditor General.” Section 13B (2) further states, that “in exercise of his duties in relation to public bodies, the Auditor General, or any auditor appointed by the Auditor General shall have like powers as are vested in the Auditor General for the purpose of examining accounts under Sections 25 and 28 of the Financial Administration and Audit Act.”
\n\n\n\n
Sections 25 & 28 of the Financial Administration and Audit Act, states:
\n\n\n\n
“25. Duties of Auditor General. (7) The Auditor-General may authorize any officer of his department to perform on his behalf any of his functions under this Act or any other enactment, other than the administration of oaths and certifying and reporting of accounts for the House of Representatives.”
\n\n\n\n
“28. Certification of accounts. The Auditor General shall examine and certify in accordance with the outcome of his examinations the statements and accounts which are required to be submitted to him in accordance with this Act.”
\n\n\n\n
\n\n
\n\n
\n\n
STRATEGIC PUBLIC SECTOR TRANSFORMATION PROJECT (SPSTP)
\n\n\n\n
The Project Development Objective (PDO) of the Strategic Public Sector Transformation Project (SPSTP) is to strengthen public resource management and support selected public sector institutions in facilitating a more enabling environment for private sector growth. The project has six components. This consultancy falls under Component III: Adaptive Public Sector Approaches to Promote Fiscal Sustainability. The components of the SPSTP are:
\n\n\n\n
\n\n
Component III
\n\n\n\n
The outsourcing of the audits will provide support to the Public Financial Management systems under Component III of the Strategic Public Sector Transformation Project. This component will support activities that will contribute to the sustainability of GOJ's reform process in public administration, fiscal sustainability and growth.
\n\n\n\n
The objective of this component is as follows:
\n\n\n\n
\n\n
\n\n
\n\n
The Auditor General’s Department is currently seeking to employ the services of an Audit Service Provider to complete the audits of financial statements for entities that are in arrears and have submitted those statements and supporting schedules. The profile of entities with arrears of financial statements comprises statutory bodies, executive agencies and municipal authorities. The engagement of the Audit Service Provider will be for twelve (12) months. Following this, the audit of the accounts will revert to the Auditor General’s Department. The responsibility for issuing the audit opinion on the financial statements will reside with the Auditor General. Additionally, the Auditor General’s Department will conduct a high-level review of the contracted auditor’s working papers and audit process in order to ensure conformance with the Departments policies and International Standards of Supreme Audit Institutions (ISSAIs). The Audit Service Provider will provide access to and copies of all working papers/documentation/information relating to the audit of any entity undertaken under the AOP.
\n\n\n\n
\n\n
We will invite suitably qualified Audit Services Providers to respond to a Request for Proposal (RFP) for the provision of services to conduct audits of the financial statements of Executive Agencies, Statutory Bodies and Municipal Authorities as listed in the Appendix.
\n\n\n\n
The selection of the firm will be based on the criteria outlined in the Request for Proposal document. The audits must be completed within a period of one year after the award of the contract.
\n\n\n\n
\n\n
\n\n
The AuGD has embarked on implementing the AOP. To this end, the AuGD is seeking to secure the services of an Audit Services Provider to undertake the total number of backlog audits. The Objective of each assignment is:
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
USE OF EXPERTS
\n\n\n\n
The need for the use of an auditor’s expert may not be necessary for all agencies/entities under the AOP. The Audit Services Provider should make that determination.
\n\n\n\n
ISSAI 1620 defines an auditor’s expert as “An individual or organization possessing expertise in a field other than accounting or auditing, whose work in that field is used by the auditor to assist the auditor in obtaining sufficient and appropriate audit evidence. An auditor’s expert may be either an auditor’s internal expert (who is a partner or staff, including temporary staff, of the auditor’s firm or a network firm), or an auditor’s external expert”.
\n\n\n\n
The Audit Services Providers in determining whether there is a need to utilise an expert in obtaining sufficient and appropriate audit evidence must evaluate the expert’s objectivity and shall include inquiries regarding interests and relationships that may create a threat to that expert’s objectivity. The Audit Services Providers must take all reasonable steps to ensure that the expert is held accountable for work done in connection with providing the consultant with sufficient and appropriate audit evidence to base the audit opinion on. The cost of expert advice will be borne by the Audit Services Providers
\n\n\n\n
\n\n
\n\n
\n\n
Scope of Work
\n\n\n\n
The Audit Services Provider will be expected to:
\n\n\n\n
\n\n
\n\n
Utilize a risk-based approach to auditing and plan the audit of the financial statements to respond to the risks of material[1] misstatement of transactions and balances; and irregular transactions[2].
\n\n\n\n
File Review and Working Paper Access
\n\n\n\n
\n\n
\n\n
The Audit Report
\n\n\n\n
\n\n
\n\n
Available Facilities and Right of Access
\n\n\n\n
The Audit Services Providers will have access to all the records and documents related to the engagement. The Audit Services Providers will have full and complete access at all reasonable times to all records and documents (including books of accounts, legal agreements, minutes of the board and committee meetings, bank records, invoices and contracts, etc.) and all employees of the entity. The auditors also have a right of access to consultants, contractors and other persons or firms engaged by the audited entity.
\n\n\n\n
Key Engagement Team Members
\n\n\n\n
Professional accounting designation such as: Association of Chartered Certified Accountants (ACCA), Certified Public Accountant (CPA), or a Master’s Degree in Accounting.
\n\nTen years’ experience in Auditing.
\n\n\n\n
Professional accounting designation such as: ACCA, CPA, or a Master’s Degree in Accounting.
\n\nFive years’ experience in Auditing.
\n\n\n\n
Professional accounting designation such as: ACCA, CPA, or a Master’s Degree in Accounting.
\n\nThree – Five years’ experience in Auditing.
\n\nAudit staff should be assigned to each engagement by the key team members, given their experience and qualifications in managing the respective risks, nature and timing of each engagement. Therefore, the selected firm will have to assess the number audit staff needed to be mobilize to each agency in order to ensure timely completion of the assignment.
\n\n\n\n
\n\n
DELIVERABLES
\n\n\n\n
The Audit Services Providers will be required to deliver audit reports for each assignment that has been agreed. Each assignment will require the following set of deliverables:
\n\n\n\n
\n\n
\n\n
and an Audit Planning Report within the first 15 working days. (10% of assignment fee)
\n\n\n\n
\n\n
The firm should submit:
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
The firm should submit the final audit report, management letter containing all comments of management to the audit findings and finalized audit working papers (50% of assignment fee)
\n\n\n\n
\n\n
\n\n
Input Provided by Implementing Agency
\n\n\n\n
The AuGD will provide the Audit Services Providers with access to all files including electronic media, letters, contracts and other related documents. The AuGD will also provide all accreditation to stakeholders providing the relevant approval for the release of all files, emails, letters, contracts and other related documents and electronic media.
\n\n\n\n
Location and Assignment Period
\n\n\n\n
The Audit Services Provider is expected to deliver all the outputs of the consultancy within a period of one year from the date the contract was signed. Agencies are dispersed and within Kingston and St Andrew, while there is a Municipal Authority/Parish Council for each Parish. The address and distance to the various destinations under the Project are provided in Appendix 1.
\n\n\n\n
Reporting, Monitoring AND COMMUNICATION
\n\n\n\n
The Audit Services Provider shall report directly to the Auditor General for the Government of Jamaica and will work closely with the Principal Auditors. The Project Management for the AOP who will have day to day oversight of the engagement.
\n\n\n\n
The Audit Services Provider will be responsible for all costs associated with visits to stakeholders to perform the activities, accommodation and logistic support including transportation services required to carry out the assignment.
\n\n\n\n
\n\n
Qualification and Experience of the Audit Service Provider
\n\n\n\n
\n\n
\n\n
The composition of the audit team must include the following key experts:
\n\n\n\n
Key Engagement Team Members
\n\n\n\n
Professional accounting designation such as: Association of Chartered Certified Accountants (ACCA), Certified Public Accountant (CPA), or a Master’s Degree in Accounting.
\n\nTen years’ experience in Auditing.
\n\nProfessional accounting designation such as: ACCA, CPA, or a Master’s Degree in Accounting.
\n\nFive years’ experience in Auditing.
\n\nProfessional accounting designation such as: ACCA, CPA, or a Master’s Degree in Accounting.
\n\nThree – Five years’ experience in Auditing.
\n\n\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
\n\n
| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Ministry, Statutory Bodies and Executive Agencies \n\t\t\t | \n\t\t\t\n\t\t\t Type of Agency \n\t\t\t | \n\t\t\t\n\t\t\t Type of Statements \n\t\t\t | \n\t\t\t\n\t\t\t Years \n\t\t\t | \n\t\t\t\n\t\t\t Agency Budget \n\n\t\t\t(000) \n\t\t\t | \n\t\t\t\n\t\t\t Location \n\t\t\t | \n\t\t\t\n\t\t\t Address \n\t\t\t | \n\t\t\t\n\t\t\t New Kingston to Destination \n\t\t\t | \n\t\t
|---|---|---|---|---|---|---|---|---|
| \n\t\t\t 1 \n\t\t\t | \n\t\t\t\n\t\t\t Forestry Department \n\t\t\t | \n\t\t\t\n\t\t\t Executive Agency \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2014/15 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t 864,227 \n\t\t\t | \n\t\t\t\n\t\t\t Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 173 Constant Spring Road, Kingston 8 \n\t\t\t | \n\t\t\t\n\t\t\t 6.5 KM (17 Minutes) \n\t\t\t | \n\t\t
| \n\t\t\t 2 \n\t\t\t | \n\t\t\t\n\t\t\t Fair Trading Commission \n\t\t\t | \n\t\t\t\n\t\t\t Statutory Body \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2015/16- 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t 298,659 \n\t\t\t | \n\t\t\t\n\t\t\t Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 52 Grenada Crescent, Kingston 5 \n\t\t\t | \n\t\t\t\n\t\t\t 300 m (4 Minutes) \n\t\t\t | \n\t\t
| \n\t\t\t 3 \n\t\t\t | \n\t\t\t\n\t\t\t National Land Agency \n\t\t\t | \n\t\t\t\n\t\t\t Executive Agency \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2011/12 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t 526,673 \n\t\t\t | \n\t\t\t\n\t\t\t Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 8 Ardenne Road, Kingston 10 \n\t\t\t | \n\t\t\t\n\t\t\t 1.4 KM (4 Minutes) \n\t\t\t | \n\t\t
| \n\t\t\t 4 \n\t\t\t | \n\t\t\t\n\t\t\t Passport, Immigration and Citizenship Agency \n\t\t\t | \n\t\t\t\n\t\t\t Executive Agency \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2012/13 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t 2,449,099 \n\t\t\t | \n\t\t\t\n\t\t\t Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 20 Constant Spring Road, Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 2.4 KM (8 Minutes) \n\t\t\t | \n\t\t
| \n\t\t\t 5 \n\t\t\t | \n\t\t\t\n\t\t\t Council of Community College \n\t\t\t | \n\t\t\t\n\t\t\t Statutory Body \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2014/15 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t 65,584 \n\t\t\t | \n\t\t\t\n\t\t\t Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 37 East Street, Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 4.9 KM (15 Minutes) \n\t\t\t | \n\t\t
| \n\t\t\t 6 \n\t\t\t | \n\t\t\t\n\t\t\t Institute of Jamaica \n\t\t\t | \n\t\t\t\n\t\t\t Statutory Body \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2014/15 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 10 East Street, Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 5.4 KM (17 Minutes) \n\t\t\t | \n\t\t
| \n\t\t\t 7 \n\t\t\t | \n\t\t\t\n\t\t\t Jamaica 4 H Clubs \n\t\t\t | \n\t\t\t\n\t\t\t Statutory Body \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2013/14 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t 251,321 \n\t\t\t | \n\t\t\t\n\t\t\t Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 95 Old Hope Road, Kingston 6 \n\t\t\t | \n\t\t\t\n\t\t\t 3 KM (7 Minutes) \n\t\t\t | \n\t\t
| \n\t\t\t 8 \n\t\t\t | \n\t\t\t\n\t\t\t Jamaica National Heritage Trust \n\t\t\t | \n\t\t\t\n\t\t\t Statutory Body \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2004/05- 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t 143,607 \n\t\t\t | \n\t\t\t\n\t\t\t Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 79 Duke Street, Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 5.2 KM (16 Minutes) \n\t\t\t | \n\t\t
| \n\t\t\t 9 \n\t\t\t | \n\t\t\t\n\t\t\t National Council on Drug Abuse \n\t\t\t | \n\t\t\t\n\t\t\t Statutory Body \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2012/13 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t 137,888 \n\t\t\t | \n\t\t\t\n\t\t\t Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 13-15 Molynes Road, Kingston 10 \n\t\t\t | \n\t\t\t\n\t\t\t 2.7 Km (15 Minutes) \n\t\t\t | \n\t\t
| \n\t\t\t 10 \n\t\t\t | \n\t\t\t\n\t\t\t National Gallery of Jamaica \n\t\t\t | \n\t\t\t\n\t\t\t Statutory Body \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2010/11 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t 80,087 \n\t\t\t | \n\t\t\t\n\t\t\t Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 12 Ocean Blvd, Block C Kingston, Jamaica (Entrance is on Orange Street) \n\t\t\t | \n\t\t\t\n\t\t\t 6.2 KM (18 Minutes) \n\t\t\t | \n\t\t
| \n\t\t\t 11 \n\t\t\t | \n\t\t\t\n\t\t\t National Youth Services \n\t\t\t | \n\t\t\t\n\t\t\t Statutory Body \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2013/14 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 6 Collins Green Avenue, Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 1.3 KM (5 Minutes) \n\t\t\t | \n\t\t
| \n\t\t\t 12 \n\t\t\t | \n\t\t\t\n\t\t\t Export Division \n\t\t\t | \n\t\t\t\n\t\t\t Statutory Body \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2014/15 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 1 Winchester Road, Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 1.6 KM (6 Minutes) \n\t\t\t | \n\t\t
| \n\t\t\t 13 \n\t\t\t | \n\t\t\t\n\t\t\t Jamaica Library Services \n\t\t\t | \n\t\t\t\n\t\t\t Statutory Body \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2013/14 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t 1,050,816 \n\t\t\t | \n\t\t\t\n\t\t\t Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 2 Tom Redcam Drive, Kingston 5 \n\t\t\t | \n\t\t\t\n\t\t\t 2.4 KM (8 Minutes) \n\t\t\t | \n\t\t
\n\n
\n\n
\n\n
\n\n
| \n\t\t\t No \n\t\t\t | \n\t\t\t\n\t\t\t Ministry, Statutory Bodies and Executive Agencies \n\t\t\t | \n\t\t\t\n\t\t\t Type of Agency \n\t\t\t | \n\t\t\t\n\t\t\t Type of Statements \n\t\t\t | \n\t\t\t\n\t\t\t Years \n\t\t\t | \n\t\t\t\n\t\t\t Budget \n\t\t\t | \n\t\t\t\n\t\t\t Location \n\t\t\t | \n\t\t\t\n\t\t\t Address \n\t\t\t | \n\t\t\t\n\t\t\t New Kingston to Destination \n\t\t\t | \n\t\t
|---|---|---|---|---|---|---|---|---|
| \n\t\t\t 14 \n\t\t\t | \n\t\t\t\n\t\t\t Parochial Revenue Fund \n\t\t\t | \n\t\t\t\n\t\t\t Fund \n\t\t\t | \n\t\t\t\n\t\t\t Accrual basis \n\t\t\t | \n\t\t\t\n\t\t\t 2005/06 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t 2,086,778 \n\t\t\t | \n\t\t\t\n\t\t\t Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 85 Hagley Park Road \n\t\t\t | \n\t\t\t\n\t\t\t 4.2 KM (17 Minutes) \n\t\t\t | \n\t\t
| \n\t\t\t 15 \n\t\t\t | \n\t\t\t\n\t\t\t Clarendon Parish Council \n\t\t\t | \n\t\t\t\n\t\t\t Municipal Authority \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2013/14 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t Clarendon \n\t\t\t | \n\t\t\t\n\t\t\t 3 Sevens Road, Council Street, May Pen \n\t\t\t | \n\t\t\t\n\t\t\t 62.2 KM (1 hr. 3 Minutes) \n\t\t\t | \n\t\t|
| \n\t\t\t 16 \n\t\t\t | \n\t\t\t\n\t\t\t Kingston & Saint Andrew Municipal Council \n\t\t\t | \n\t\t\t\n\t\t\t Municipal Authority \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2011/12 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 24 Church Street, Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 5.4 KM (22 Minutes) \n\t\t\t | \n\t\t|
| \n\t\t\t 17 \n\t\t\t | \n\t\t\t\n\t\t\t Manchester Parish Council \n\t\t\t | \n\t\t\t\n\t\t\t Municipal Authority \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2012/13 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t Mandeville \n\t\t\t | \n\t\t\t\n\t\t\t 32 Hargreaves Avenue, Mandeville \n\t\t\t | \n\t\t\t\n\t\t\t 96 KM (1 hr. 43 Minutes) \n\t\t\t | \n\t\t|
| \n\t\t\t 18 \n\t\t\t | \n\t\t\t\n\t\t\t Portland Parish Council \n\t\t\t | \n\t\t\t\n\t\t\t Municipal Authority \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2010/11 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t Portland \n\t\t\t | \n\t\t\t\n\t\t\t 1 Gideon Avenue, Port Antonio \n\t\t\t | \n\t\t\t\n\t\t\t 92 KM (2 hrs. 13 Minutes) \n\t\t\t | \n\t\t|
| \n\t\t\t 19 \n\t\t\t | \n\t\t\t\n\t\t\t Portmore Municipal Council \n\t\t\t | \n\t\t\t\n\t\t\t Municipal Authority \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2011/12 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t St. Catherine \n\t\t\t | \n\t\t\t\n\t\t\t 82-85 Portmore Pines Plaza, Portmore \n\t\t\t | \n\t\t\t\n\t\t\t 19.7 KM (35 Minutes) \n\t\t\t | \n\t\t|
| \n\t\t\t 20 \n\t\t\t | \n\t\t\t\n\t\t\t St. Ann Parish Council \n\t\t\t | \n\t\t\t\n\t\t\t Municipal Authority \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2009/10 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t St. Ann \n\t\t\t | \n\t\t\t\n\t\t\t Main Street, St. Ann's Bay \n\t\t\t | \n\t\t\t\n\t\t\t 87 KM (1 hr. 25 Minutes) \n\t\t\t | \n\t\t|
| \n\t\t\t 21 \n\t\t\t | \n\t\t\t\n\t\t\t St. Catherine Parish Council \n\t\t\t | \n\t\t\t\n\t\t\t Municipal Authority \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2009/10 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t St. Catherine \n\t\t\t | \n\t\t\t\n\t\t\t Parade Square, Spanish Town \n\t\t\t | \n\t\t\t\n\t\t\t 27.5 Km (45 Minutes) \n\t\t\t | \n\t\t|
| \n\t\t\t 22 \n\t\t\t | \n\t\t\t\n\t\t\t St. Elizabeth Parish Council \n\t\t\t | \n\t\t\t\n\t\t\t Municipal Authority \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2014/15 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t St. Elizabeth \n\t\t\t | \n\t\t\t\n\t\t\t 58 High Street, Black river \n\t\t\t | \n\t\t\t\n\t\t\t 200 KM (4 hrs. 26 Minutes) \n\t\t\t | \n\t\t|
| \n\t\t\t 23 \n\t\t\t | \n\t\t\t\n\t\t\t Manchester Parish Council \n\t\t\t | \n\t\t\t\n\t\t\t Municipal Authority \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2012/13 -- 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t Manchester \n\t\t\t | \n\t\t\t\n\t\t\t 32 Hargreaves Avenue, Mandeville \n\t\t\t | \n\t\t\t\n\t\t\t 96 Km (1 hr. 43 Minutes) \n\t\t\t | \n\t\t|
| \n\t\t\t 24 \n\t\t\t | \n\t\t\t\n\t\t\t St. Mary Parish Council \n\t\t\t | \n\t\t\t\n\t\t\t Municipal Authority \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2013/14- 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t St. Mary \n\t\t\t | \n\t\t\t\n\t\t\t 2 Hodgson Street, Port Maria \n\t\t\t | \n\t\t\t\n\t\t\t 119 KM (2 hrs. 2 Minutes) \n\t\t\t | \n\t\t|
| \n\t\t\t 25 \n\t\t\t | \n\t\t\t\n\t\t\t St. Thomas Parish Council \n\t\t\t | \n\t\t\t\n\t\t\t Municipal Authority \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2014/15 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t St. Thomas \n\t\t\t | \n\t\t\t\n\t\t\t 11 Church Street, Morant Bay \n\t\t\t | \n\t\t\t\n\t\t\t 53 Km (1 hr. 11 Minutes) \n\t\t\t | \n\t\t|
| \n\t\t\t 26 \n\t\t\t | \n\t\t\t\n\t\t\t Westmoreland Parish Council \n\t\t\t | \n\t\t\t\n\t\t\t Municipal Authority \n\t\t\t | \n\t\t\t\n\t\t\t Modified Accrual Basis \n\t\t\t | \n\t\t\t\n\t\t\t 2012/13 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t Westmoreland \n\t\t\t | \n\t\t\t\n\t\t\t 96 Great George Street, Savanna-La-Mar \n\t\t\t | \n\t\t\t\n\t\t\t 240 Km (5 hrs. 12 Minutes) \n\t\t\t | \n\t\t|
| \n\t\t\t 27 \n\t\t\t | \n\t\t\t\n\t\t\t Anti-Dumping and Subsidies Commission \n\t\t\t | \n\t\t\t\n\t\t\t Statutory Body \n\t\t\t | \n\t\t\t\n\t\t\t Accrual \n\t\t\t | \n\t\t\t\n\t\t\t 2016/17 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t 92,277 \n\t\t\t | \n\t\t\t\n\t\t\t Kingston \n\t\t\t | \n\t\t\t\n\t\t\t JAMPRO Trade & Investment Building; 18 Trafalgar Road, Kingston 10 \n\t\t\t | \n\t\t\t\n\t\t\t 750 meters (2 Minutes) \n\t\t\t | \n\t\t
| \n\t\t\t 28 \n\t\t\t | \n\t\t\t\n\t\t\t National Insurance Scheme \n\t\t\t | \n\t\t\t\n\t\t\t Statutory Body \n\t\t\t | \n\t\t\t\n\t\t\t Accrual \n\t\t\t | \n\t\t\t\n\t\t\t 2014/15 - 2017/18 \n\t\t\t | \n\t\t\t\n\t\t\t 782,125 \n\t\t\t | \n\t\t\t\n\t\t\t Kingston \n\t\t\t | \n\t\t\t\n\t\t\t 18 Ripon Road, Kingston 10 \n\t\t\t | \n\t\t\t\n\t\t\t 1.3 Km (4 Minutes) \n\t\t\t | \n\t\t
| \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t | \n\t\t\t 8,829,141,000 \n\t\t\t | \n\t\t\t\n\t\t\t | \n\t\t\t | \n\t\t |
\n\n
\n\n
[1] ] A matter is material if its omission or misstatement would reasonably influence the decisions of users of the financial statements. The assessment of what is material is a matter of the auditor’s professional judgement and includes consideration of both the amount and the nature of the misstatement.
\n\n[2] Irregular transactions are those which are non-compliant with the regulations that govern them.
"},{"id":"OP00068071","notice_type":"Request for Expression of Interest","noticedate":"28-Feb-2019","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2019-03-18T00:00:00Z","submission_deadline_time":"11:30","project_ctry_name":"India","project_id":"P157141","project_name":"Rajasthan State Highways Development Program II Project","bid_reference_no":"IN-PPP CELL-66491-CS-QCBS","bid_description":"Project Management Consultancy for Rajasthan State Highways Development Programme-II(RSHDP-II)","procurement_group":"CS","procurement_method_code":"QCBS","procurement_method_name":"Quality And Cost-Based Selection","contact_address":"Public Works Department, Government of Rajasthan","contact_ctry_name":"India","contact_email":"aceppp.pwd@rajasthan.gov.in","contact_name":"Rakesh Gupta","contact_organization":"PPP Cell, PWD","contact_phone_no":"0141-2223547","submission_date":"2019-02-28T00:00:00Z","notice_text":"Government of Rajasthan
\r\n\r\nPPP Division, Public Works Department, Rajasthan
\r\n\r\nREQUEST FOR EXPRESSION OF INTEREST (REoI)
\r\n\r\nProject Management Consultancy
\r\n\r\nRajasthan State Highways Development Program-II(RSHDP-II)
\r\n\r\n\r\n\r\n
Mr. Rakesh Gupta,
\r\n\r\nOffice of Additional Chief Engineer (PPP)
\r\n\r\nNirman Bhawan, Jacob Road
\r\n\r\nCivil Lines, Jaipur -302006, Rajasthan, India
\r\n\r\nTele: +91 141 2223547
\r\n\r\nEmail: aceppp.pwd@rajasthan.gov.in
\r\n\r\n\r\n\r\n
Additional Chief Engineer, PPP Division
\r\n\r\nPublic Works Department, Jacob Road, Civil Lines,
\r\n\r\nJaipur, Rajasthan, India, Pin code- 302006,
\r\n\r\nTelephone: +91-141-2223547
\r\n\r\nFax: +91-141-2223547
\r\n\r\nElectronic mail address: aceppp.pwd@rajasthan.gov.in
\r\n\r\n\r\n\r\n
\r\n\r\n
(Rakesh Gupta )
\r\n\r\nAddl. Chief Engineer (PPP)
\r\n\r\nPWD, Rajasthan, Jaipur
\r\n\r\n\r\n\r\n
\r\n\r\n
Annex-I
\r\n\r\nTERMS OF REFERENCE
\r\n\r\nRajasthan State Highways Development Program- II (RSHDP - II) has established a well-thought-out investment strategy including the following elements:
\r\n\r\nThe main objective of Project Management Consultant is to provide support to the PPP Division of Public Works Department, Government of Rajasthan to implement the Rajasthan State Highway Development Program as per World Bank guidelines and to provide technical advice and implementation support to PWD, including interalia,
\r\n\r\nThe scope of PMC services is the following but not limited to:
\r\n\r\n[ACEPPP13] The consultant will be selected in accordance with the procedure specified in the World Bank guidelines: “Procurement Regulations for IPF Borrowers: Procurement in Investment Project Financing Goods, Works, Non-consulting and Consulting Services, July 2016.
\r\n\r\n\r\n\r\n
The project involves following components.
\r\n\r\nNote: The details in Annexure I are indicative only and are liable to change at PIU’s discretion.
\r\n\r\nInstitutional & Government Strengthening/ Development:
\r\n\r\nSeveral consultancy services of varying size are planned for the implementation of this component, which will be guided by (respectively) Institutional Development and Governance & Accountability action Plans (IDAP and GAAP). Procurement action to finalize and launch the more substantial consultancies is underway at different stages. Execution of these consultancy assignments would take place over almost the entire RSHDP-II period, and the PMC shall assist the PPP Division in the monitoring the overall progress and results of the IDAP and GAAP implementation programs.
\r\n\r\nIT-ICT-MIS Improvement & Support:
\r\n\r\nThe PPP Division is in consultation with RISL, Government of Rajasthan to prepare MIS and mobile application system. The PMC shall assist the PMU in the decided procurement with associated procurement actions, in implementing the planned IT-ICT-MIS enhancements and in management of PWD cantered IT-ICT-MIS functions and operations, including staff training and capacity- building measures.
\r\n\r\nRoad Safety:
\r\n\r\nThe road safety component will take a multi-sectoral approach to building the state’s capacity for road safety management, using both proactive and preventive methods. A road safety Management programmeis monitored by GoR with consultation of PWD, Transport Department, and with the of NGO.The PMC will assist PMU in the planning and achievement of the road safety target set by the world bank as described below in details.
\r\n\r\nRoad Accident Database Management System (RADMS)
\r\n\r\nThis sub-component will provide support to the Government of Rajasthan in developing and operationalizing a Road Accident Database Management System (RADMS) anchored at the Police Department with the capability of crowd sourcing crash data. The following activities will be proposed under this sub-component: (i) preparation of an improved crash/injury database system by systematically investigating current data collection and analysis systems, and analyzing options for better combined use of Police and Health data; (ii) development of specifications for a major initiative to reform crash data business processes, formalize agency roles and responsibilities, and prepare for new capital and operational investment; (iii) implementation of the crash data initiative, combining software and related hardware investments for a new crash data system, with additional operational investment in collecting, collating and analyzing crash data; and (iv) deployment of community-based road accident reporting for local residents to report to police and emergency services on crashes using a smartphone application to be developed by the project.
\r\n\r\nSpeed Management Program
\r\n\r\nThis sub-component will support the piloting of a speed management program along three high risk corridors (each approx. 100kms in length). This will include the following activities: (i) Identification of three high risk corridors (each approx. 100kms in length); (ii) Undertaking speed management study to prepare recommendations and support policy and investment decisions regarding setting and enforcing speed limits, professional capacity building, public information and awareness, monitoring and evaluation; (iii) Investing in automated enforcement, including mapping priority enforcement sites and establishing a highway patrol (within the Police Department); (iv) Professional capacity building, publicity and communications activities; and (v) Developing and implementing monitoring and evaluation systems for the program.
\r\n\r\nRoad Safety Performance Survey (iRAP studies).
\r\n\r\nThe project will support a road safety performance survey for the state highway network, or at least for the strategic network, to establish the road safety level in each road segment This is a proactive/preventive approach to help the PWD/RSHA, and the road safety lead agency to understand the safety risks involved in each road corridor and the required investment to bring the risk to an acceptable level. The following activities will be proposed: (i) Conduct a comprehensive iRAP survey for high risk state highways; (ii) Prepare a Safer Roads Investment Program (SRIP) to estimate future infrastructure safety needs and plan a significant multi-year investment allocation to upgrade the safety star rating of the core road network and (iii) Undertake iRAP training for senior PWD staff. This subcomponent will be a pilot on a small scale, with a view to help the state scale it up to the state road network as appropriate and feasible.
\r\n\r\nRoad Safety Strategy
\r\n\r\nThis sub-component will provide support to the Government of Rajasthan in developing an ambitious long-term road safety strategy based on the safe systems approach, incorporating: (i) an ultimate vision for road safety in Rajasthan; (ii) interim targets for final and intermediate outcomes; (iii) strategic directions for a full range of interventions; (iv) management and implementation arrangements including funding requirements; and (v) related monitoring and evaluation tools. The project will finance technical assistance to (i) prepare the long-term road safety strategy and identify one or more funding mechanisms and (ii) prepare a multi-year action plan to implement the new strategy.
\r\n\r\nReview of Approach to Black Spots
\r\n\r\nFor many years, Rajasthan and other states have been treating black spots by signage, guard rails, speed calming measures, speed restrictions, improving sightlines, straightening bends, and the like. More recently, a debate has arisen over the effectiveness of such measures, in terms of how black spots are defined, identified, and remediated. This sub-component will support an exercise to re-assess existing approaches to black spot improvements and to disseminated and discuss the results. This may also results in the development of new training program for PWD staff and police officers.
\r\n\r\nProject Performance Monitoring:
\r\n\r\nA Project Agreement for RSHDP-II will be established between the WB and the Government of Rajasthan, inter-alia stipulating certain covenants for project governance, milestones and outcomes. These shall be monitored by PMC, including via a Project-specific ‘performance monitoring indicators’ matrix that will be determined by WB and GoR before Project launch.
\r\n\r\n[ACEPPP14] IMPLEMENTATION[MWJ15] [ACEPPP16] MECHANISM
\r\n\r\nThe implementation mechanism established by employer is explained below through Institutional Development Chart.
\r\n\r\nAt PMU Level
\r\n\r\n\r\n\r\n
At PIU Level
\r\n\r\n\r\n\r\n
The PIU will be the main interface between the Employer and consultant/concessionaire/ contractor. The PIU will conduct its business as per authorization under various agreements with contractor/ consultant/concessionaire and under rules and regulations of the Employer.
\r\n\r\nTask 1: Project Management Support
\r\n\r\n\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
Task 2: Financial Management Support
\r\n\r\n\r\n\r\n
Task 3: Project Performance Monitoring System
\r\n\r\n[ACEPPP23]
\r\n\r\nTask 4: Safeguard Coordination and Reporting
\r\n\r\n\r\n\r\n
\r\n\r\n
\r\n\r\n
Task 5. Periodic Financing Request
\r\n\r\n\r\n\r\n
\r\n\r\n
| \r\n\t\t\t Sl. \r\n\r\n\t\t\tNo. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Report \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Frequency \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Due Date \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t No. of Copies \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t No. of CDs \r\n\t\t\t | \r\n\t\t
|---|---|---|---|---|---|
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Inception Report \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t One Time \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Within 1 month after commencement of service. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 5 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2 \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Monthly progress report \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Every Month \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 10th of every month \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 5 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2 \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Quarterly Progress Reports \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Every three months \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 10th of month following the reporting quarters \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 5 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2 \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Annual Work plan and Budget (AWB) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Annual \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t At least 30 days before the start of a financial year. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 5 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2 \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Quarterly Interim Unaudited Financial Reports (IUFRs) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Quarterly \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Within 30 days of end of quarter. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 5 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2 \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Annual Financial Statements \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Annual \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Within 3 months of end of the year. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 5 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2 \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Statement on pending audit paras (internal and external) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Monthly \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t To be updated at least on a monthly basis. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 5 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2 \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Annual Reports \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Five Times \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 1 months after commencement month every year \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 5 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2 \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Project Completion Report \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t One Time \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Before the end of Defect Liability Period \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 5 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2 \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Manual on social and environmental safeguards \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t One Time \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Within 12 months after commencement of service \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 5 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2 \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Road Asset Management System (RAMS) and RAMS Manual[MWJ36] [ACEPPP37] only for RSHDP-II works \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t One Time \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Within 24 months after commencement of service \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t One set of RAMS with 5 sets of Manual \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2 \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t User Satisfaction Survey Reports \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Three Times \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t First Year, \r\n\r\n\t\t\tThird Year, \r\n\r\n\t\t\tFifth Year \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 5 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2 \r\n\t\t\t | \r\n\t\t
\r\n\r\n
\r\n\r\n
\r\n\r\n
The quarterly reports shall be factual and concise with recommendations for the subsequent quarter.
\r\n\r\n\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
The Consultant shall include the self-appraisal in the report in compliance with World Bank requirements for project completion report of executing agencies, including detailed data and information gathered and recorded during the project implementation and those on PPMS indicators. For this purpose, the consultant shall conduct necessary field surveys on road conditions and traffic volumes at appropriate timings during the defect liability period.
\r\n\r\n\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
The PMC service will be carried out over the entire loan implementation period 60 month. The consultant shall submit the inception report not later than 4 weeks after signing the PMC contract. The Inception Report details the deployment of the personnel and the approximate time of their mobilization, which is coordinated with the project implementation plan. The Consultant will no later than the 10th of each month, after receiving reports from the various consultant submit a combined summary report of the progress of all ongoing sub-project and consultancies, and recommendations on how to deal with problematic issues. PMC must also file quarterly progress Monitoring Report (PMR) with the Bank through PMU. The targets and approximate duration of various tasks/deliverables of PMC Consultancy are scheduled below:
\r\n\r\nAll the deliverables which are to be submitted in hard copy shall be submitted in six copies and those which are to be submitted in soft copy submitted in two copies. The documentation done under this assignment shall be given in external Hard disk of capacity not less than 1 TB will be supplied by PMC. PMC shall ensure that each every submission made under this consultancy shall be copied on this external hard disk at the time of every submission.
\r\n\r\n\r\n\r\n
Project Director on behalf of the Employer will take responsibility for managing the Consultant’s work and for ensuring delivery on the project. The Project Director will assign a project team to engage regularly with the Consultant for efficiently completing the various delivery items. Frequent meetings with the Consultant at the employer’s office are foreseen during the period of services. The project team will meet at least monthly and the Consultant will report progress to these meetings. During the entire period of services, the Consultant shall interact closely with the Employer to receive input and provide information.
\r\n\r\nStaffing schedule:
\r\n\r\n\r\n\r\n
All the experts must have experience of not less than 5 years in their respective fields. They have all worked on World Bank aided, or externally funded project in the same capacity for not less than 1 year. They must also have some exposure of working with State Government. Deployment of above officers would be need based and with the consent of PMU.
\r\n\r\nRequired Qualification and Experience of Key Personnel:
\r\n\r\nDuties and Qualification Experience of Key Personnel:
\r\n\r\nQualification and Experience:
\r\n\r\nThe Team Leader cum Contract Specialist of this consultancy assignment should possess of a Post Graduate Degree, either in Civil Engineering/Highway Engineering/Traffic and Transportation Engineering or Transport Planning/ and shall have long experience in contract management project with various financing and procurement arrangement, highway engineers, understanding of the bidding and contract documents, preferably EPC and Hybrid Annuity Mode documents and overseeing (project) consultancies. A degree in Contract Management shall be preferred.
\r\n\r\nHe should have at least 20 years of professional experience, out of which he should have worked as Team Leader/Project Manager or equivalent for minimum of 5 years on supervision/construction of Highway Project, involving flexible and/or rigid pavements. His experience should include international assignments, having handled highway project of preferably similar of large size and complexity in developed countries and similar projects in developing countries, including in Asia. The candidate should have a proven record of managerial capability through directing/managing of major civil engineering works, including project of a similar magnitude and various kinds of consultancy service. He should have worked for period of about 5 years in project incorporating the PPP HAM, EPC of Contract. He shall have strong awareness of EPC and HAM while working for a period of @2years in project incorporating EPC and HAM Condition of Contracts is preferable. Knowledge of international ‘best practices’ in latest conditions of contract, construction, contract management and modern highway construction technology as well as consultancy services important. He should have previously worked as Team Leader or in similar capacity on at least two Project Management works of major road project of Two-laning/four laning/expressway costing more than 100 Cr. or at least 150 km length of the project. The candidate shall be conversant with the documents in several types of project delivery methods EPC and Annuity mode. He preferably should have at least five years of experience as Team Leader or equivalent in above said kind of projects. He should have wide experience of monitoring the PPP Projects and various kinds of consultancy services. He should have 2 year experience as a TL in PMC/ WMC of ADB World Bank funded works.
\r\n\r\nQualification and Experience:
\r\n\r\nThe Deputy Team Leader of this consultancy assignment should posses a post Graduate Degree, either in civil Engineer/ Highway Engineer/Construction Management of civil Engineering Graduate with MBA, Preferably HR, and institutional development related qualification shall carry more weight age. He shall have long experience in management of Road project with various financing and procurement arrangements, supervision of highway contracts, understanding of the bidding and contract documents, HAM/EPC documents and overseeing (Project) consultancies. He shall have good enough experience of institutional development and HR development.
\r\n\r\nHe shall have 12 years of professional experience. He should have 7 years ‘experience either as site project manager/ in design of similar highway project/ in design and project management for contracts of similar size and complexity as of the proposed contract. He shall have at least 3 years of experience of similar kind of assignment. He shall have at least three years of experience in complex project planning and shall have knowledge of least project planning software. The person must have experience in designing appropriate cost - effective pavements making best use of locally available materials. He shall have knowledge and experience to carry out the design approval of EPC mode and or PPP type contracts. He shall have detailed knowledge of various kinds of bid documents and its evaluation, contract negotiation and contract agreement.
\r\n\r\nHe should have adequate experience in using project management tools such as MS-Project of Primavera in preparing catch up works program, resources Scheduling and critical path assessment and also in evaluation of EOT claims from the Contractor. Knowledge of FIDIC conditions of contract is desirable.
\r\n\r\n\r\n\r\n
Qualification and Experience:
\r\n\r\nHe shall be at least civil engineer having post graduation in Management/Procurement or MBA with Finance / Project Management. He shall have minimum 15 years of relevant professional experience. He should possess a degree in Civil Engineering or Management with at least 10 years of experience in Procurement and Contract Management out of which he should have at least 7 years international experience in procurement and Contract Management. The candidate shall be conversant with the prevailing guidelines of World Bank for the procurement of Consultant, works and goods. He shall have through knowledge of FIDIC document. The candidate should also have experience in drafting and negotiating agreements with different kinds of service delivery methods. Experience in PPP contracts in the last 5 years would be an advantage. He shall have knowledge and experience of management of various types of contracts like item rate, OPRC and PPP type contracts. He shall have detailed knowledge of preparation of EOI, RFP, BID document, Contract agreement of various kinds of contract and its bid evaluation, negotiation and contract agreement.
\r\n\r\nQualification and Experience:
\r\n\r\nHe shall have Graduate qualification in a field of Engineering or management/Administration, with minimum 10 years of professional experience;
\r\n\r\nHe shall have significant senior-level experience in agency management, development, public relations/communications and leadership functions in India’s public sector context, desirably at state level;
\r\n\r\nHe shall have proven capacity for high-level oversight, coordination and facilitation of complex strategies/programs
\r\n\r\nHe shall have proven capacity for high-level oversight, coordination and facilitation of complex strategies/programs
\r\n\r\nHe shall have significant experience in the implementation of public sector institutional strengthening’, capacity-building and /or reform programs; and
\r\n\r\nHe shall have effective oral and written communication, briefing and reporting shill; and sound inter-personal, liaison, presentational and teamwork skills.
\r\n\r\n\r\n\r\n
Qualification and Experience:
\r\n\r\nHe shall possess a post graduate qualifications as MBA (Finance)/Masters in Economics-Finance/Masters in Transport Planning/Economics or higher qualifications in economics/finance. He must have a minimum of 10 Years of Experience, including at least 3 years in international-standard roles/responsibilities shall be preferred, and at least 5 years in the financial analysis in similar field. He shall be conversant on infrastructure project finance and able to carry out financial modeling and analysis. He shall have sound previous experience in performing financial analysis and planning functions and activities in India’s public sector, preferably in relation to large-scale infrastructure investment and/or infrastructure asset management financing matters
\r\n\r\nQualification and Experience:
\r\n\r\nChartered accountant having at least 5 years of post qualification experience. Specific experience of at least 3 years in similar externally aided project. The expert is expected to assist the PPP Division in project financial management arrangements covering topics such as planning, budgeting, accounting, funds flow, reporting, internal audit and external audit.
\r\n\r\nGraduate qualification in Law, preferably with additional specialization in Corporate Law and Legislative drafting. He must have minimum of 10 Years of experience in practicing law. The candidate shall be conversant with the Indian and international documents for PPP projects. The candidate shall have experience in drafting and negotiating of PPP agreements from legal aspect. He should have served as legal expert in Transaction Advisory services for a minimum of 3 PPP projects in the road sector.
\r\n\r\nHe shall have Extensive experience as legal professional and practitioner in public, administrative and /or contract law. Sound knowledge and experience of India’s legal framework, processes practices as these relate to public legislation, statutes, Rules and/or Orders affecting the operations of public sector entities. He shall have proven skills at drafting of legal and statutory documents and preparation of related Subissions and/or announcements. Senior Environment Engineer:
\r\n\r\nQualification and Experience:
\r\n\r\nThe candidate shall be a post graduate with specialization in Environmental Engineering/Environmental Planning/ environmental sciences. The candidate shall have at least 10 years of relevant professional experience. Experience in implementation of EMP in externally aided based major highway projects is essential. He should have about 6 years of work experience related to environmental issues. He should have adequate experience in implementing EMPs and organizing training to Contractor’s and Employer’s staff. He should be familiar with requisite procedures involved in obtaining Environmental & Forest clearances for project roads passing through protected forest, reserve forests, national parks or sanctuaries, CRZ etc. He should be familiar with the best practices adopted in the environment management in the developing countries. He should have also through knowledge about green highway construction.
\r\n\r\nQualification and Experience:
\r\n\r\nThe candidate will be at least a Graduate in civil engineering with post-graduation specialization in Highway Engineering/Transportation Engineering/Planning and additional specialist training and qualifications directly relevant to engineering aspects of traffic and transport safety in road design / construction / management. He shall have at least 10 years of relevant professional experience, including at least 5 years directly in the Road Safety field. He shall have extensive international-standard experience and skills in road planning, design, construction and management, with current specialization in all the road and traffic safety engineering aspects of works project planning / design / implementation. He shall have significant experience in execution of Road Infrastructure Safety ‘audits’ and in preparing Road Safety Audit-based engineering mitigation measures. He shall have sound knowledge of contemporary road safety engineering ‘best practice’ and be soundly familiar with (i) current policies, standards and/or guidelines relating to road design and construction in India (ii) current ‘safe road & traffic engineering’ concepts and approaches demonstrated elsewhere that may be brought into application in Rajasthan state, (iii) road accident data management system, (iv) road-crash (accident) data analysis and crash investigation and (v) road safety performance survey (iRAP survey). The candidatemust have proven skills at staff capacity building and training in this field; and have completed at least one major similar assignment in a comparable ‘developing country’ context.
\r\n\r\nQualification and Experience:
\r\n\r\nThe candidate shall have Masters Degree or equivalent qualification in Social Sciences (sociology / social work / economics / geography / planning / public administration and management) with at least 10 years total professional experience, out of which, 5 years’ experience shall be in working as social / resettlement expert for major Civil Engineering Project including Highway Project. The experience of working as Social Expert for Major Highway Project is desirable. The knowledge of World Bank’s prevailing guidelines and/or policies related to R&R is essential. Experience in legal analysis data, participatory consultation is essential. He should have through knowledge of prevailing land acquisition Act, states jantri values as well as current draft land Acquisition and Resettlement Act as well as state’s R&R policy etc. He should have thorough knowledge of complete procedure of private and Government land acquisition up to the award stage. The candidate shall have experience in preparation / implementation of HIV/AIDS prevention plan. The candidate should have experience in analysing and addressing gender issues.
\r\n\r\nQualification and Experience:
\r\n\r\nHe shall be a B.Tech/B.E. graduate with specialization in Computer Science, Information Technology, Information Systems, Electronics/Electronics & Communications or the equivalent. He shall be fully knowledgeable in current IT hardware and software matters as well as ICT communications / connectivity matters, particularly as relevant to technical and business information management requirements in the public sector context in India. He shall have extensive professional experience (at least 10 years) and adequate professional skill in the implementation, operation and management of IT and ICT assets and facilities and in the facilitation of IT-based activity monitoring systems for program management purposed, preferably in public sector contexts. He shall have skill and experience in framing the necessary policies, operating rules and processes for the administration, security and performance monitoring of the IT-ICT resources of a major organization having widely-dispersed operations and user-groups. He shall have completed at least 2 major similar projects related to IT-ICT-MIS integration in India’s public sector.
\r\n\r\n10. DATA, SERVICES, AND FACILITIES TO BE PROVIDED BY THE EMPLOYER
\r\n\r\nThe following and any other such data, available with the Employer shall be provided to the PMC: models of past RFQ, RFP, a Concession Agreement and Schedules prepared by a Consultant of the employer
\r\n\r\nThe Consultant will be responsible for making his own arrangements for all his accommodation. The Consultant should also make his own arrangements for office furniture, equipment, stationeries, photocopiers, communication facilities like telephones, web connections, facsimiles, etc. including maintenance thereof and vehicles for transportation of office staff, etc. (including operation, maintenance, insurances and repairs thereof).
\r\n\r\nFollowing are procurement arrangements applicable for Project:
\r\n\r\nResult Indicators of the RSHDP are as follows
\r\n\r\ni )Lay a foundation for more effective and sustainable management of Rajasthan's state highways;
\r\n\r\nii )Improve traffic flows on selected state highways in Rajasthan;
\r\n\r\niii )Formation and establishment of functional Rajasthan State Highways Authority
\r\n\r\niv )Highway Improvements
\r\n\r\nv )Strengthening of PWD’s PPP Division
\r\n\r\nvi )Road Safety
\r\n\r\n\r\n\r\n
\r\n\r\n
APPENDIX-A
\r\n\r\nMAP SHOWING ROAD IMPROVEMENT WORKS UNDER RSHDP-II
\r\n\r\n\r\n\r\n
\r\n\r\n
Appendix -B Details To Be Provided By The Client:
\r\n\r\nThe client will provide relevant details to the selected consultant at no cost
\r\n\r\n\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
Appendix-C: Details of the Project Highways
\r\n\r\n\r\n\r\n
Name of Project: Rajasthan State Highways Development Program II (P157141)
\r\n\r\nReference No. as per Procurement Plan : P157141
\r\n\r\nAssignment Title: Consultancy Services as Project Management consultant for development and up gradation of 11 Nos state highways of length 765 Kms
\r\n\r\nThe Government of Rajasthan through Government of India has applied for financing from the World Bank (WB) toward the cost of Rajasthan State Highway Development Program-II. Part of this financing will be used for eligible payments under the development and up-gradation for following Projects is as follows:
\r\n\r\n| \r\n\t\t\t Ref No. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Description \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Estimated Cost \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Duration of assignment in months \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Bank Oversight \r\n\r\n\t\t\t(Prior/Post) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Selection Methods \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Market Approach Options/Contract type \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Remarks \r\n\t\t\t | \r\n\t\t|
|---|---|---|---|---|---|---|---|---|
| \r\n\t\t\t US$ million \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t INR million \r\n\t\t\t | \r\n\t\t|||||||
| \r\n\t\t\t WB/RSHDP II/EPC/01 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Banar-Bhopalgarh-Kuchera Highway \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 36.98 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2,403.5 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 15 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Prior \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t RFB \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Open National \r\n\r\n\t\t\t(Single Stage Single Envelope) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Agreement signed on 17.05.2018. \r\n\r\n\t\t\tWork in progress \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t WB/RSHDP II/EPC/02 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Bhawi-Pipar-Khimsar Highway \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 16.31 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 1,060 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 15 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Prior \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t RFB \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Open –National (Single Stage Single Envelope) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Agreement signed on 17.05.2018. \r\n\r\n\t\t\tWork in progress \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t WB/RSHDP II/EPC/03 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Jodhpur-Marwar-Junction-Jojawar-Highway \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 51.03 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 3317.0 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 24 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Prior \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t RFB \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Open –International (Single Stage Single Envelope) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Agreement signed on 28.06.2018. \r\n\r\n\t\t\tWork in progress \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t WB/RSHDP II/EPC/04 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t (1) Khood- Dataramgarh- Renwal Highway \r\n\r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 37.96 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2,467.5 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 18 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Prior \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t RFB \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Open –National (Single Stage Single Envelope) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t (WB/1/Annuity/01) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Sriganganagar - Bikaner (Padampur-Raisinghnagar & Sattasar-Bikaner Section) \r\n\r\n\t\t\t\r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 19.55 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 1270.7 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 18 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Prior \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t RFB \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Open –National (Single Stage two Envelope) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t (WB/1/Annuity/02) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t (1)Jhunjhunu–Rajgarh \r\n\r\n\t\t\t\r\n\r\n\t\t\t (2)Neemkathana-Khetri-Singhana \r\n\r\n\t\t\t\r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 26.52 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 1723.5 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 18 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Prior \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t RFB \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Open –National (Single Stage two Envelope) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t (WB/1/Annuity/03) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Kishangarh- Arain- Malpura \r\n\r\n\t\t\t\r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 15.38 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 999.8 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 18 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Prior \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t RFB \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Open –National (Single Stage two Envelope) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t (WB/1/Annuity/04) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Bhinmal - Raniwara section of RamseenBhinmal-Raniwara \r\n\r\n\t\t\t\r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 23.16 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 1505.1 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 18 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Prior \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t RFB \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Open –National (Single Stage two Envelope) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t G.Total \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 14747.1 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t
\r\n\r\n
\r\n\r\n
Annex-II
\r\n\r\nName of works applied for:-
\r\n\r\n| \r\n\t\t\t Consultant \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Year of \r\n\r\n\t\t\tEstablishment \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Country \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Type of Organization \r\n\t\t\t | \r\n\t\t|||
| \r\n\t\t\t Individual \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Partnership \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Corporation \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Other \r\n\t\t\t | \r\n\t\t|||
| \r\n\t\t\t Individual / Lead Partner (of JV)/ Minor Partner of JV/Associate. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t
NOTE: - Year of Establishment of Lead Partner of JV shall be considered.
\r\n\r\n*Copy of Certificate of incorporation shall be submitted.
\r\n\r\n\r\n\r\n
| \r\n\t\t\t S.No. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Particular \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2017-18 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2016-17 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2015-16 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2014-15 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2013-14 \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t i. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Annual turnover from Consulting business \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t ii. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Total Assets \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t iii. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Current Assets \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t
Note: Balance Sheet/ Auditor Certificate of last 5 years (FY 2013-2014,FY 2014-2015, FY 2015-2016 and FY 2016-2017) shall be submitted as evidence of Annual Turnover.
\r\n\r\n| \r\n\t\t\t \r\n\r\n\t\t\t \r\n\r\n\t\t\t \r\n\r\n\t\t\t \r\n\r\n\t\t\t \r\n\r\n\t\t\t \r\n\r\n\t\t\t \r\n\r\n\t\t\t S.No. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Projects Name/Year \r\n\r\n\t\t\t\r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\r\n\t\t\t Type \r\n\r\n\t\t\tof Services rendered \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\r\n\t\t\t Description of Highway Project / \r\n\r\n\t\t\tLength \r\n\r\n\t\t\t(kms) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Client (with Complete address, contact person, telephone Nos. and Fax Nos.) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Total Fee for the Consultancy \r\n\r\n\t\t\tAssignment (INR) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Fee received by Applicant \r\n\r\n\t\t\t( in case of JV / Association) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\r\n\t\t\t % age \r\n\r\n\t\t\tof total fee received by the firm \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\r\n\t\t\t Approx. Cost of Highway Project \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\r\n\t\t\t Period \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t Sole Consultant/ Lead Partner of JV/JV Partner/ as associate \r\n\r\n\t\t\tConsultant \r\n\t\t\t | \r\n\t\t|||||||||
| \r\n\t\t\t 1 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 3 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 4 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 5 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 6 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 7 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 8 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 9 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 10 \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t A . Completed/ Substantially completed projects: \r\n\r\n\t\t\t1 . \r\n\r\n\t\t\t2 . \r\n\r\n\t\t\t3 . \r\n\r\n\t\t\tB . Project in progress \r\n\r\n\t\t\t1 . \r\n\r\n\t\t\t2 . \r\n\r\n\t\t\t3 . \r\n\t\t\t | \r\n\t\t
\r\n\r\n
\r\n\r\n
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t S.NO. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Projects Name/Year \r\n\r\n\t\t\t\r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Type of Services rendered \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Length of Project \r\n\r\n\t\t\t(kms) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Client (with Complete address, contact person, telephone Nos. and Fax Nos.) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Total Fee for the Consultancy \r\n\r\n\t\t\tAssignment (INR \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Fee received by Applicant ( in case of JV / Association) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t % age \r\n\r\n\t\t\tof total fee received by the firm \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Period \r\n\t\t\t | \r\n\t\t||
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Sole Consultant/ Lead Partner of JV/JV Partner/ as associate \r\n\r\n\t\t\tConsultant \r\n\t\t\t | \r\n\t\t||||||||||
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 1 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 3 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 4 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 5 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 6 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 7 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 8 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 9 \r\n\t\t\t | \r\n\t\t||
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t A . Completed/ Substantially completed projects: \r\n\r\n\t\t\t1 . \r\n\r\n\t\t\t2 . \r\n\r\n\t\t\t3 . \r\n\r\n\t\t\tB . Project in progress \r\n\r\n\t\t\t1 . \r\n\r\n\t\t\t2 . \r\n\r\n\t\t\t3 . \r\n\t\t\t | \r\n\t\t|||||||||
| \r\n\t\t\t | \r\n\t\t\t | \r\n\t\t\t | \r\n\t\t\t | \r\n\t\t\t | \r\n\t\t\t | \r\n\t\t\t | \r\n\t\t\t | \r\n\t\t\t | \r\n\t\t\t | \r\n\t\t\t | \r\n\t\t |
***a)2/4/6 lane work as applicable for the project for which RFP is invited. For 2- lane projects experience of 4/6 lane also to be considered with a multiplication factor of 1.5. Experience of 2 lane will be considered for 4/6 laning projects with a multiplication factor of 0.75. For standalone bridge projects, experience in bridge work (either standalone project or as a part of road project) only be considered. Only those projects, to be included in the table which are Highways Projects and for which client’s certificates from the concerned Government agencies are enclosed.
\r\n\r\nd) The weightage given for experience of a firm would depend on the role of the firm in the respective assignments. The firm’s experience would get full credit if it was the sole firm in the respective assignment. If the applicant firm has completed projects as JV with some other firms, weightage shall be given as per the JV share***. However if the applicant firm has executed the project as associate with some other firms, 25% weightage shall be given to the applicant firm for the projects completed under such association
\r\n\r\ne) For weightage of experience in any past Consultancy assignment, experience certificate from the client shall be submitted. In absence of clear demarcation of JV share in client certificate, the weightage will be treated as 60 % for lead partner and 40% for minor partner. Annual turnover duly certified by Chartered Accountant shall be accepted. In case of non-availability of such documents no weightage of turnover/experience will be considered.
\r\n\r\n| \r\n\t\t\t \r\n\r\n\t\t\t S. \r\n\r\n\t\t\tNo \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\r\n\t\t\t Name \r\n\r\n\t\t\tof \r\n\r\n\t\t\tAssignment \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\r\n\t\t\t Client \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\r\n\t\t\t Role of the firm \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\r\n\t\t\t Date of letter of \r\n\r\n\t\t\tAcceptance \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\r\n\t\t\t Date of \r\n\r\n\t\t\tAgreement if signed \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\r\n\t\t\t Present status \r\n\r\n\t\t\tof Assignment \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\r\n\t\t\t Team Members provided by the \r\n\r\n\t\t\tfirm \r\n\t\t\t | \r\n\t\t\t\r\n\t\t | ||
| \r\n\t\t\t Sole, Lead/ Other in JV or sub-consultant \r\n\t\t\t | \r\n\t\t\t\r\n\t\t | |||||||||
| \r\n\t\t\t Name \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t DOB \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Position \r\n\t\t\t | \r\n\t\t\t\r\n\t\t | |||||||
| \r\n\t\t\t (1) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t (2) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t (3) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t (4) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t (5) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t (6) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t (7) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t (8) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t (9) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t (10) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t |
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t |
\r\n\r\n
Annexure-III
\r\n\r\nShort listing Criteria
\r\n\r\n| \r\n\t\t\t S.No \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Experience of the firm in last 7 years \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Annual Turnover*** \r\n\t\t\t | \r\n\t\t|
|---|---|---|---|
| \r\n\t\t\t Project management Consultancy (NH/SH/Equivalent) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Project Supervision, monitoring / IC (NH/SH/Equivalent) \r\n\t\t\t | \r\n\t\t||
| \r\n\t\t\t 1 (a) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t The firm should have minimum experience of as Project Management Consultant of Road projects of aggregate length equal to 2 times or more of similar category for which REOI is invited. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t The firm should have minimum experience of Project Supervision as Independent Engineer/ Authority Engineer of Road project of aggregate length equal to 3 times or more of similar category for which REOI is invited. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Annual turnover (updated average of last 3 years) of the firm from consultancy business should be equal to or more than 2% of Indicative Cost of Construction \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t 1 (b) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t The firm should have minimum experience of preparation of as project Management consultant of similar category of 2/4/6 laning / bridge work of 40% of project length. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t The firm should have minimum experience of Project Supervision Independent Engineer/ Authority Engineer of at least one project of similar category of 2/4/6 laning/bridge work of length equal to 40% of project. \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t
The lead partner must fulfil atleast 50% of requirements at 1(a) of table in para (A) above and other JV partner should fulfil atleast 30% of eligibility criteria as indicated at 1(a) of table in para (A) above. Also the lead partner and JV partner jointly should meet the eligibility criteria as mentioned at 1(a) of table in para (A) above. Lead partner should meet the criteria 1 (b) of table in para (A) above.
\r\n\r\nNote: The Weightage given for experience of a firm would depend on the role of the firm in the respective assignments. The firm’s experience would get full credit if it was the sole firm in the respective assignment. If the applicant firm has completed projects as JV with some other firms, weightage shall be given as per the JV share***. However if the applicant firm has executed the project as associate with some other firms, 25% weightage shall be given to the applicant firm for the projects completed under such association.
\r\n\r\n*** For weightage of experience in any past Consultancy assignment, experience certificate from the client shall be submitted. In absence of clear demarcation of JV share in client certificate, the weightage will be treated as 60 % for lead partner and 40% for minor partner. Annual turnover duly certified by Chartered Accountant shall be accepted. In case of non- availability of such documents no weightage of turnover/experience will be considered.
\r\n\r\nFollowing enhancement factor will be used for the cost of services provided and for the turnover from consultancy business to a common base value for works completed in India:
\r\n\r\n| \r\n\t\t\t Year of completion of services / turnover \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Enhancement factor \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t Financial year in which RFP invited \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 1.00 \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t One year prior to RFP \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 1.10 \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t Two year prior to RFP \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 1.21 \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t Three year prior to RFP \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 1.33 \r\n\t\t\t | \r\n\t\t
Applicant should indicate actual figures of costs and amount for the works executed by them without accounting for the above mentioned factors.
\r\n\r\nIn case the financial figures and values of services provided are in foreign currency, the above enhancement factors will not be applied. Instead, current market exchange rate (State Bank of India BC Selling rate as on last date of submission of the bid) will be applied for the purpose of conversion of amount in foreign currency into Indian Rupees.
\r\n\r\nKey Experts will not be evaluated at the short listing stage.
"},{"id":"OP00064228","notice_type":"Invitation for Bids","noticedate":"10-Jan-2019","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2019-02-09T00:00:00Z","submission_deadline_time":"15:00","project_ctry_name":"India","project_id":"P162086","project_name":"Jharkhand Power System Improvement Project","bid_reference_no":"IN-JBVNL-82075-CW-RFB-AMI","bid_description":"AMI project for 3.62 lakh meters in Ranchi town. Scope includes metering, RF and HES. Estimated Cost is on NPV basis.","procurement_group":"CW","procurement_method_code":"RFB","procurement_method_name":"Request for Bids","contact_address":"Dhurwa, Ranchi, Jharkhand","contact_ctry_name":"India","contact_email":"piujbvnl@gmail.com","contact_name":"Sanjay Kumar","contact_organization":"Jharkhand Bijli Vitran Nigam Limited","contact_phone_no":"9431709171","submission_date":"2019-01-10T00:00:00Z","notice_text":"\r\n\r\n
\r\n\r\n
\r\n\r\n
\r\n\r\n
| Annexture -A | \r\n\t\t|||||||||
| S.No | \r\n\t\t\tQuery received on | \r\n\t\t\tBidder | \r\n\t\t\tPage No. / Clause No. | \r\n\t\t\tTechnical Specifications as per RFP | \r\n\t\t\tQueries / Modifications / Changes Suggested | \r\n\t\t\tBidder's Remarks | \r\n\t\t\tTPDDL Remarks | \r\n\t\t\tRemarks Type | \r\n\t\t\tJBVNL Remark | \r\n\t\t
| 1 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 17. Bid Prices and Discounts, Page no. 24 | \r\n\t\t\t17.1 The prices and discounts quoted by the Bidder in the Letter of Bid –Financial Part and in the Price Schedules shall conform to the requirements specified below. | \r\n\t\t\tAgreed but the Employer shall use its best endeavours to assist the Contractor in obtaining in a timely and expeditious manner all permits, approvals and/or licenses necessary for the execution of the Contract from all local, state or national government authorities or public service undertakings that such authorities or undertakings require the Contractor or Subcontractors or the personnel of the Contractor or Subcontractors, as the case may be, to obtain. | \r\n\t\t\tJBVNL is requested to Amend the clause suitably. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Unless otherwise specified in the BDS, Bidders shall quote for the entire Plant and Installation Services on a “single responsibility” basis. The total Bid price shall include all the Contractor’s obligations mentioned in or to be reasonably inferred from the bidding document in respect of the design, manufacture, including procurement and subcontracting (if any), delivery, construction, installation and completion of the Plant. This includes all requirements under the Contractor’s responsibilities for testing, pre-commissioning and commissioning of the plant and, where so required by the bidding document, the acquisition of all permits, approvals and licenses, etc.; the operation, maintenance and training services and such other items and services as specified in the bidding document, all in accordance with the requirements of the General Conditions. Items against which no price is entered by the Bidder will not be paid for by the Employer when executed and shall be deemed to be covered by the prices for other items. Corrections if any in the bid can be carried out by editing the information before electronic submission on e- procurement portal | \r\n\t\t|||||||||
| 2 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Section III - Evaluation and Qualification Criteria, Page no. 55 | \r\n\t\t\t4.Technical Qualification Requirement | \r\n\t\t\tSince we are in Non-Disclosure Agreement with our customer under which the contract details like purchase order, work order etc can’t be shared with the outside world. | \r\n\t\t\t4.Technical Qualification Requirement | \r\n\t\t\tIn case, if bidder is submitting international experience (other than India) and requisite documents are not available, bidder shall submit a performance certificate duly signed/stamped by client with client name, signing authority, designation, contact no. and email with all the project related details for meeting the QR. | \r\n\t\t\tAmendment | \r\n\t\t\tSBD & Cost Estimation Committee clarified that bidder shall submit a performance certificate along with PO order Quantity duly signed/stamped by ordering authority with authority name, signing authority, designation, contact no. and email with all the project related details for meeting the QR. | \r\n\t\t
| 4.(b) and 4(C) | \r\n\t\t\t4.(b) and 4(C) | \r\n\t\t||||||||
| Document Required:-(b) Purchase orders | \r\n\t\t\tDocument Required:- | \r\n\t\t||||||||
| 1. Copies of Purchase Order/ Work Order / Letter of Intent / Letter of Award / Contract Agreement | \r\n\t\t\tCopies of Purchase Order/ Work Order / Letter of Intent / Letter of Award / Contract Agreement/ Completion / Performance / Supply Completion Certificate on Client’s letterhead. | \r\n\t\t||||||||
| 2. Completion / Performance / Supply Completion Certificate on Client’s letterhead. | \r\n\t\t\t\r\n\t\t | ||||||||
| 3 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Section III - Evaluation and Qualification Criteria, Page no. 55 | \r\n\t\t\t4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years, out of which the bidder must have installed and commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\t\r\n\t\t\t | 4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years, out of which the bidder must have installed/commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\t4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must have installed or commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\tAmendment | \r\n\t\t\t4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must have executed (including installation and commissioning) at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t
| 4 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Section III - Evaluation and Qualification Criteria, Page no. 55 | \r\n\t\t\t4.Technical Qualification Requirement | \r\n\t\t\tAs the clause demands is related to the supply and performance history hence there is no requirement to share Valid MOU/Letter from Meter Manufacturers and a letter from concerned utility. | \r\n\t\t\tJBVNL is requested to delete the clause. | \r\n\t\t\tJBVNL/WB | \r\n\t\t\tAmendment | \r\n\t\t\tdeleted for 4.2 (a) and 4.2(b); applicable for 4.2(c) of table 2 & 3 | \r\n\t\t
| 4.(a) and 4.(b) | \r\n\t\t|||||||||
| Document Required:-3. Valid MOU/Letter from Meter Manufacturers and a letter from concerned utility. | \r\n\t\t|||||||||
| 5 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Section III - Evaluation and Qualification Criteria, Page no. 55 | \r\n\t\t\t4.Technical Qualification Requirement | \r\n\t\t\tIT/Cloud Hosting is an integral part of the AMI solution. To ensure the security of the data is maintained GoI has approved several cloud service provider to offer the cloud service in India | \r\n\t\t\tJBVNL is requested to add the qualification criteria for the Cloud Service Provider. | \r\n\t\t\tJBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tCloud Service Provider must be empanelled with MEITY. | \r\n\t\t
| 6 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Section VIII - General Conditions of Contract, Page no. 551 | \r\n\t\t\t9.3 The Contractor shall acquire and pay for all permits, approvals and/or licenses from all local, state or national government authorities or public service undertakings in the country where the Site is located which such authorities or undertakings require the Contractor to obtain in its name and which are necessary for the performance of the Contract, including, without limitation, visas for the Contractor’s and Subcontractor’s personnel and entry permits for all imported Contractor’s Equipment. The Contractor shall acquire all other permits, approvals and/or licenses that are not the responsibility of the Employer under GCC Sub-Clause 10.3 hereof and that are necessary for the performance of the Contract. | \r\n\t\t\tAgreed but the Employer shall use its best endeavours to assist the Contractor in obtaining in a timely and expeditious manner all permits, approvals and/or licenses necessary for the execution of the Contract from all local, state or national government authorities or public service undertakings that such authorities or undertakings require the Contractor or Subcontractors or the personnel of the Contractor or Subcontractors, as the case may be, to obtain. | \r\n\t\t\tJBVNL is requested to Amend the clause suitably. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tUtility will facilitate, however, all the permits / approvals / licenses to be acquired and paid by bidder only and may load the cost in price bid | \r\n\t\t
| 7 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Section VIII - General Conditions of Contract, Page no. 585 | \r\n\t\t\t27.7 If the Contractor fails to commence the work necessary to remedy such defect or any damage to the Facilities caused by such defect within a reasonable time (which shall in no event be considered to be less than fifteen (15) days), the Employer may, following notice to the Contractor, proceed to do such work, and the reasonable costs incurred by the Employer in connection therewith shall be paid to the Employer by the Contractor or may be deducted by the Employer from any monies due the Contractor or claimed under the Performance Security. | \r\n\t\t\tAlthough we do not foresee such incident to occur. However, the additional cost in case of the clause getting implemented will not be borne by the Bidder. | \r\n\t\t\tJBVNL is requested to Amend the clause suitably. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 8 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Section VIII - General Conditions of Contract, Page no. 591 | \r\n\t\t\t33. Loss of or Damage to Property; Accident or Injury to Workers; Indemnification | \r\n\t\t\tContractor shall not be liable for any consequential damage arising in connection with the supply and installation of the Facilities and by reason of the negligence of the Contractor or its Subcontractors, or their employees, officers or agents, except any injury, death or property damage caused by the negligence of the Employer, its contractors, employees, officers or agents. | \r\n\t\t\tJBVNL is requested to Amend the clause suitably. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 33.1 Subject to GCC Sub-Clause 33.3, the Contractor shall indemnify and hold harmless the Employer and its employees and officers from and against any and all suits, actions or administrative proceedings, claims, demands, losses, damages, costs, and expenses of whatsoever nature, including attorney’s fees and expenses, in respect of the death or injury of any person or loss of or damage to any property other than the Facilities whether accepted or not, arising in connection with the supply and installation of the Facilities and by reason of the negligence of the Contractor or its Subcontractors, or their employees, officers or agents, except any injury, death or property damage caused by the negligence of the Employer, its contractors, employees, officers or agents. | \r\n\t\t|||||||||
| 9 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Section VIII - General Conditions of Contract, Page no. 689 | \r\n\t\t\t3.1 General Repair Warranty | \r\n\t\t\tReplaced/reworked Meters shall have continuation of the existing warranty period as no "Extended Warranty Period" can be provided. | \r\n\t\t\tIf during the Warranty/ Guarantee period some parts of the supplies are replaced owing to the defects/ damages under the Warranty, the Warranty period for replaced meters shall be for a period until the end of original Guarantee period | \r\n\t\t\tJBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 3.1.1. All repairs and replacements performed by the Service Provider pursuant to this Agreement, shall cover a warranty for defects in materials and workmanship for a term that will expire twelve (12) months from the date of such corrective maintenance, without prejudice of the expiration date of the Agreement. | \r\n\t\t\tJBVNL is requested to amend the clause | \r\n\t\t||||||||
| 10 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Section VIII - General Conditions of Contract, Page no. 689 | \r\n\t\t\t3.1 General Repair Warranty | \r\n\t\t\tReplaced/reworked Meters shall have continuation of the existing warranty period as no "Extended Warranty Period" can be provided. | \r\n\t\t\tIf during the Warranty/ Guarantee period some parts of the supplies are replaced owing to the defects/ damages under the Warranty, the Warranty period for replaced meters shall be for a period until the end of original Guarantee period | \r\n\t\t\tJBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 3.1.3. In the event that Service Provider replaces Parts that failed during the final year of the Term in accordance with its obligations under the agreement, Service Provider hereby warrants to Employer that the replacement Parts installed in the Plant Equipment’s during such period shall not fail due to a defect for one (1) year following the date of installation of such replacement Parts; provided that in no event shall any such warranty extend beyond earlier of (i) the period that is one (1) year following the expiration of the Term or (ii) the date of any termination of this Agreement for reasons other than attributable to Service Provider. During such period, if this Agreement is not in effect for any reason other than being terminated by Employer for cause, Service Provider’s obligation will be limited to supplying all needed Parts on to the Site delivered basis. For the avoidance of doubt, this Clause may survive the termination or expiry (as the case may be) of this Agreement for a period of one (1) year. | \r\n\t\t\tJBVNL is requested to amend the clause | \r\n\t\t||||||||
| 11 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Section VIII - General Conditions of Contract, Page no. 689 | \r\n\t\t\t3.1 General Repair Warranty | \r\n\t\t\tReplaced/reworked Meters shall have continuation of the existing warranty period as no "Extended Warranty Period" can be provided. | \r\n\t\t\tIf during the Warranty/ Guarantee period some parts of the supplies are replaced owing to the defects/ damages under the Warranty, the Warranty period for replaced meters shall be for a period until the end of original Guarantee period | \r\n\t\t\tYes | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 3.1.4. During Defect Liability Period if any repair and replacement are done, then the warrantee of the equipment shall be extended from the data of such repair and replacement to the period of original equipment warrantee w.r.t. that replaced component. | \r\n\t\t\tJBVNL is requested to amend the clause | \r\n\t\t||||||||
| 12 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause B. FUNCTIONAL, ARCHITECTURAL AND PERFORMANCE | \r\n\t\t\t1.3. Advanced Metering Infrastructure (AMI) System • Supply, installation and integration of additional meters 6 (new Consumers/change in existing consumer in Project Area) that may be required after commissioning and during O&M period. | \r\n\t\t\tJBVNL is requested to clarify if this clause is applicable to this tender? | \r\n\t\t\tvariation | \r\n\t\t\tThis is optional, Any additional meter requirement over and above the project quantity, will be paid additionally. However if any requirement comes in project area during the execution bidder shall install the meter till total qty of meter under this projects exhaust. | \r\n\t\t\tClarification | \r\n\t\t\tThis is optional, Any additional meter requirement over and above the project quantity, will be paid additionally. However if any requirement comes in project area during the execution bidder shall install the meter till total qty of meter under this projects exhaust. | \r\n\t\t
| REQUIREMENTS OF AMI SYSTEM, Page no. 134 | \r\n\t\t|||||||||
| 13 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause B. FUNCTIONAL, ARCHITECTURAL AND PERFORMANCE | \r\n\t\t\tf) Establishment of AMI Control Centre and management of Centralized management console with single monitor, Workstation consoles with dual 24" monitor along with Operating System & license and Printers with necessary software /Hardware and application software’s. | \r\n\t\t\tPlease confirm whether JBVNL will provide the office space in the project area to open the control centre with basic requirements like electricity supply, furniture, air conditioning etc. | \r\n\t\t\t\r\n\t\t\t | JBVNL will provide the space for control centre with basic civil infra | \r\n\t\t\tClarification | \r\n\t\t\tJBVNL will provide the space for control centre with basic civil infra, furtniture, ACs, electrical fittings | \r\n\t\t
| REQUIREMENTS OF AMI SYSTEM, Page no. 135 | \r\n\t\t|||||||||
| 14 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Section VII - Scope of Work, Page no. 134 | \r\n\t\t\tOperation and maintenance of the AMI system for five years. | \r\n\t\t\tAs per the RFP the FMS is for the RF network only for 60 months and the Cloud based software HES and NMS O&M is only for One year with options to extension on years on year basis. | \r\n\t\t\tJBVNL is requested to clarify. | \r\n\t\t\tJBVNL is planning to procure cloud service in another tender of billing. However, for execution bidder will initially deploy solution on their cloud for one year and will be paid additionally for extended period on the quoted rate. | \r\n\t\t\tClarification | \r\n\t\t\tFMS of HES & NMS is in the scope of Bidder for 5 years kindly refer clause 5.6.1 of price schedule for FMS of HES/NMS applications | \r\n\t\t
| 15 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1.3. Advanced Metering Infrastructure (AMI) System, Page no. 135 | \r\n\t\t\tc) Supply/Planning/Setup/tuning of RF Mesh Communication Infrastructure including Network Management (NMS) & Head End System (HES) for the project area. HES, NMS and associated Software should be scalable of handling at least 10,00,000 Meters. | \r\n\t\t\ta) RF network to be delivered for 3,51,710 Smart meters in the project . | \r\n\t\t\tJBVNL is requested to clarify. | \r\n\t\t\tFinal Quantity to be considered as 3,51,710 for meters as on date but the system should support scalability up to 10,00,000 Meters to accommodate. | \r\n\t\t\tAmendment | \r\n\t\t\tFinal Quantity to be considered as 3,51,710 for meters as on date but the system should support scalability up to 10,00,000 Meters to accommodate. | \r\n\t\t
| B) IT system to be delivered for supporting 3,62,655 end points | \r\n\t\t|||||||||
| The system should be scalable for 10,00,000. | \r\n\t\t|||||||||
| Is the above assumption true ? | \r\n\t\t|||||||||
| As per Page 116 Schedule No 2 the scalability desired is 5,00,000 only. | \r\n\t\t|||||||||
| 16 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1.3. Advanced Metering Infrastructure (AMI) System, Page no. 135 | \r\n\t\t\te) Integration/interface of the HES/AMI system with MDM System. The MDM system will be implemented by JBVNL through a separate contract (to be funded by the World Bank). In case MDM implementation gets delayed due to any reason, the successful Bidder shall provide Billing Determinants to existing Billing Applications of the Employer. | \r\n\t\t\tJBVNL is requested to give details of the existing billing application and its interfaces to accept billing meter data. | \r\n\t\t\tJBVNL is requested to provide details | \r\n\t\t\tThere is Home Grown Billing Application developed by M/s SRIT is being used as on date. JBVNL is planning to have Enterprise level Unified Billing application i.e SAP ISU / Oracle etc. in future. | \r\n\t\t\tClarification | \r\n\t\t\tThere is Home Grown Billing Application developed by M/s SRIT is being used as on date. JBVNL is planning to have Enterprise level Unified Billing application i.e SAP ISU / Oracle etc. in future. | \r\n\t\t
| Bidder has to ensure to provide the billing determinants in soft copy or API form to facilitate the existing bill till the new billing system deployed. | \r\n\t\t\tBidder has to ensure to provide the billing determinants in soft copy or API form to facilitate the existing bill till the new billing system deployed. | \r\n\t\t||||||||
| We understand that, after integration of HES System with forthcoming MDM will take care of billing determinants to pass to Billing System. | \r\n\t\t\tWe understand that, after integration of HES System with forthcoming MDM will take care of billing determinants to pass to Billing System. | \r\n\t\t||||||||
| 17 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1.3. Advanced Metering Infrastructure (AMI) System, Page no. 135 | \r\n\t\t\tf) Establishment of AMI Control Centre and management of Centralized management console with single monitor, Workstation consoles with dual 24" monitor along with Operating System & license and Printers with necessary software /Hardware and application software’s. | \r\n\t\t\tWe would request to define the location of the Control centre .As per our understanding space for civil structure , building utilities (electricity , water and toilet) will be provided by JBVNL. | \r\n\t\t\tJBVNL is requested to clarify. | \r\n\t\t\tJBVNL will provide the space for control centre with basic civil infra | \r\n\t\t\tClarification | \r\n\t\t\tJBVNL will provide the space for control centre with basic civil infra, furniture, Acs, electrical fittings. Location of the control centre shall be HQ/Data Centre at Ranchi | \r\n\t\t
| 18 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1.3. Advanced Metering Infrastructure (AMI) System, Page no. 135 | \r\n\t\t\tSmart Meter Installation requirements along with consumer identification. | \r\n\t\t\tAs per our assumption the details of the consumer will be provided by JBVNL and only cross verification of the details shall be done by the bidder | \r\n\t\t\tJBVNL is requested to clarify. | \r\n\t\t\tYes. Further, Bidder has to do complete survey of the designated are and need to inform to JBVNL in case of any discrepancy. | \r\n\t\t\tClarification | \r\n\t\t\tYes. Further , Bidder has to do complete survey of the designated are and need to inform to JBVNL in case of any discrepancy. | \r\n\t\t
| 19 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1.3. Advanced Metering Infrastructure (AMI) System, Page no. 135 | \r\n\t\t\tiii. Assessment of backhaul connectivity (SIM/MPLS/Fibre) for data transfer from DCU/Gateway/Router/Access Points, etc. to HES. | \r\n\t\t\tJBVNL is requested to provide location of the JBVNL office premises, substation where data collector can be erected. | \r\n\t\t\tJBVNL is requested to provide details | \r\n\t\t\tOptimized Location to be Proposed by the Bidder in Engineering Document after the Survey. | \r\n\t\t\tClarification | \r\n\t\t\tIt is not necessary that all the collectors to be deployed in JBVNL premise hence Installation of Collector on public/ private buildings with necessary infrastructure including rent, any civil infrastructure for Antenna, electricity, earthing etc. shall be in bidders scope. | \r\n\t\t
| a) Electrical supply | \r\n\t\t|||||||||
| b) Earthing availability | \r\n\t\t|||||||||
| 20 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1.3. Advanced Metering Infrastructure (AMI) System, Page no. 136 | \r\n\t\t\tDeployment of HES/NMS application on Cloud | \r\n\t\t\tThe Cloud based IT Infra as per mandate from Government of India is required to be Meity Approved under Meghraj scheme. | \r\n\t\t\tThe cloud based IT Infra must adhere to ISO 27001 certified MeitY empanelled minimum Tier-3 Data Centre within india. | \r\n\t\t\tCloud Service Provider must be empanelled with MEITY. | \r\n\t\t\tAmendment | \r\n\t\t\tCloud Service Provider must be empanelled with MEITY. | \r\n\t\t
| 21 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1.3. Advanced Metering Infrastructure (AMI) System, Page no. 136 | \r\n\t\t\t7. Integration with existing legacy systems and upcoming DISCOM systems including Metering, Billing and Collection, MDMS, etc. Systems after finalization of Blueprint document. | \r\n\t\t\tDetails of legacy system and upcoming DISCOM systems are required with scope of work will be signed at the time of contract signing else it is requested to be excluded. | \r\n\t\t\tJBVNL is requested to delete the clause | \r\n\t\t\tThere is Home Grown Billing Application developed by M/s SRIT is being used as on date. JBVNL is planning to have Enterprise level Unified Billing application i.e. SAP ISU / Oracle etc. in future. | \r\n\t\t\tClarification | \r\n\t\t\tThere is Home Grown Billing Application developed by M/s SRIT is being used as on date. JBVNL is planning to have Enterprise level Unified Billing application i.e SAP ISU / Oracle etc. in future. | \r\n\t\t
| Bidder has to ensure to provide the billing determinants in soft copy or API form to facilitate the existing bill till the new billing system deployed. | \r\n\t\t\tBidder has to ensure to provide the billing determinants in soft copy or API form to facilitate the existing bill till the new billing system deployed. | \r\n\t\t||||||||
| We understand that, after integration of HES System with forthcoming MDM will take care of billing determinants to pass to Billing System. | \r\n\t\t\tWe understand that, after integration of HES System with forthcoming MDM will take care of billing determinants to pass to Billing System. | \r\n\t\t||||||||
| 22 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1.3.1. Smart Meters, Page no. 137 | \r\n\t\t\tiv. Support both Smart-prepaid and post-paid metering as per CEA regulations. | \r\n\t\t\tWe would request to clarify that the prepayment module is not in scope of work and is understood to be part of MDM application/separately sourced. | \r\n\t\t\tJBVNL is requested to clarify. | \r\n\t\t\tYes, it is part of MDMS however meter and comm. System should support the required data transactions and writing of balance values and dates in meter memory for display | \r\n\t\t\tClarification | \r\n\t\t\tYes, it is part of MDMS however meter and comm. System should support the required data transactions and writing of balance values and dates in meter memory for display | \r\n\t\t
| 23 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1.3.1. Smart Meters, Page no. 137 | \r\n\t\t\tiv. Support both Smart-prepaid and post-paid metering as per CEA regulations. | \r\n\t\t\tAs per our understanding only Prepaid and postpaid shall be supported by meter. Prepayment module/engine is not in scope of work. | \r\n\t\t\tJBVNL is requested to clarify. | \r\n\t\t\tNo Separate Prepaid engine required however meter and comm. System should support the required data transactions and writing of balance values and dates in meter memory for display | \r\n\t\t\tClarification | \r\n\t\t\tNo Separate Prepaid engine required however meter and comm. System should support the required data transactions and writing of balance values and dates in meter memory for display | \r\n\t\t
| 24 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1.3.2. Communication Infrastructure, Page no. 139 | \r\n\t\t\tThe bidder, TSP and JBVNL shall sign a tripartite agreement for enabling the TSP to provide telecommunication services for this project within a period of 15 days for a particular area before commencement of work subject of feasibility report and survey for availability of network connectivity etc. | \r\n\t\t\tHistorically The TPA is signed on post feasibility of the network (by Network service provider). However, The TPA(without SLA) can be signed by Network service provider. | \r\n\t\t\tThe bidder, TSP and JBVNL shall sign a tripartite agreement for enabling the TSP to provide telecommunication services for this project. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 25 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1.3.2.1. GENERAL REQUIREMENT, Page no. 139 | \r\n\t\t\tThe quality of installation of the various equipment & power supply wiring to all field equipment shall be as per standards/ regulations/prevailing practices of the utility. | \r\n\t\t\tThe specification of the RFP defines the quality of installation of the various equipment in scope. Any additional regulation (apart from mentioned standard) may please be given by utility for compliance | \r\n\t\t\tJBVNL is requested to clarify. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 26 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1.3.3.1. GENERAL REQUIREMENT OF ROUTERS / REPEATERS / ACCESS POINTS / GATEWAY / DCU BASED RF MESH NETWORK: Page no. 142 | \r\n\t\t\t14. Provision of battery backup for not less than 1 hour shall be there to continue operation in case of power supply failure. The life expectancy of battery must NOT BE LESS than 5 years. | \r\n\t\t\tBattery backup of Field devices are recommended for higher duration in view of outages in general and extreme conditions | \r\n\t\t\t14. Provision of battery backup for not less than 6 hours shall be there to continue operation in case of power supply failure. The life expectancy of battery must NOT BE LESS than 5 years. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 27 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause • DCU / GATEWAY / ROUTER / ACCESS POINT SPECIFICATIONS, Page no. 144 | \r\n\t\t\tinput Voltage – DCU / Gateway / Routers / Access Points shall have suitable power supply arrangements. Provision of battery backup for at least 1 hour shall be there to continue operation in case of power supply failure. The life expectancy of battery shall be 5 years or more. | \r\n\t\t\tBattery backup of Field devices are recommended for higher duration in view of outages in general and extreme conditions | \r\n\t\t\tinput Voltage – DCU / Gateway / Routers / Access Points shall have suitable power supply arrangements. Provision of battery backup for at least 6 hours shall be there to continue operation in case of power supply failure. The life expectancy of battery shall be 5 years or more. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 28 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Constructional Specifications, Page no. 145 | \r\n\t\t\tWater and dust proofing for the DCU/ Gateway/ Routers/ Access Points shall be provided and shall be minimum IP67 compliant. | \r\n\t\t\tIP 65 compliance suffice out door installation and therefore recommended | \r\n\t\t\tWater and dust proofing for the DCU/ Gateway/ Routers/ Access Points shall be provided and shall be minimum IP65 compliant. | \r\n\t\t\tAgreed, IP 65 | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed, IP 65 | \r\n\t\t
| 29 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Constructional Specifications, Page no. 145 | \r\n\t\t\tSupport for COAP as application layer protocol | \r\n\t\t\tCoAP is not applicable protocol for electrical distribution devices and is an IoT protocol | \r\n\t\t\tJBVNL is requested to delete the clause | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| Open standard: RFC 7252 | \r\n\t\t|||||||||
| 30 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Standard Communication protocols, Page no. 148 | \r\n\t\t\tCoAP -as application layer protocol | \r\n\t\t\tCoAP is not applicable protocol for electrical distribution devices and is an IoT protocol | \r\n\t\t\tJBVNL is requested to delete the clause | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 31 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1.3.7. OPERATION & MAINTENANCE, Page no. 156 | \r\n\t\t\tvi. The successful bidder has to impart training to the DISCOM officers for using the application as and when required by DISCOM. | \r\n\t\t\tTraining shall be imparted as per the RFP requirement | \r\n\t\t\tvi. The successful bidder has to impart training to the DISCOM officers for using the application as per RFP requirement. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 32 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1.4. METER INSTALLATION AT CONSUMER PREMISES, Page no. 156 | \r\n\t\t\tThe smart meter installation shall be done by the AMI Implementing Agency as per the meter installation guidelines of JBVNL. | \r\n\t\t\tJBVNL is requested to share installation guidelines of JBVNL | \r\n\t\t\tJBVNL is required to provide installation guidelines. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 33 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1.6. TRAINING AND CAPACITY BUILDING REQUIREMENTS, Page no. 159 | \r\n\t\t\tf) Mobile app/Web Portal | \r\n\t\t\tMobile App/Web portal is not defined in the RFP or Price bid therefore JBVNL is requested to delete the clause. Additionally we would like to add that mobile app and Consumer portal is integrated with MDM and not with HES. | \r\n\t\t\tJBVNL is requested to delete the clause | \r\n\t\t\tDeleted | \r\n\t\t\tAmendment | \r\n\t\t\tDeleted | \r\n\t\t
| 34 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1.10. SERVICE LEVEL AGREEMENT (SLA) & PENALTY, Page no. 164 | \r\n\t\t\tPeriodic collection of the 30-minute block profile data after every 60 minutes | \r\n\t\t\tThe frequency of the meter block profile reading is generally industry followed once in every four hours (as option of on demand reading can be executed as required) .The requirement is theoretically possible but will require high number of RF elements thereby making it financially infeasible. | \r\n\t\t\tPeriodic collection of the 30-minute block profile data after every 240 minutes- | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| From 95% of meters with next Meter reading cycle. | \r\n\t\t|||||||||
| 35 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1.10. SERVICE LEVEL AGREEMENT (SLA) & PENALTY, Page no. 164 | \r\n\t\t\tFrom 98% of meters before next periodic packet is scheduled. | \r\n\t\t\tThe frequency of the meter block profile reading is generally industry followed once in every four hours (as option of on demand reading can be executed as required) . | \r\n\t\t\tFrom 98% of meters before after two periodic packets is scheduled. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 36 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 1, Page no. 168 | \r\n\t\t\tThis specification covers the following for single phase 5-30A Static Watt hour | \r\n\t\t\tMeters having 10-60A current rating can measure lower current equivalent to 5-30A as well as can be used in future in case sanctioned load is increased by consumer. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tSingle Phase Smart Meter rating should be 5-30A | \r\n\t\t
| Therefore, we request JBVNL to change current rating from 5-30A to 10-60A. | \r\n\t\t|||||||||
| 37 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 5, Page no. 173 | \r\n\t\t\t16. Meter shall be calibrated through software at factory and modification in calibration shall not be possible at site by any means or external influence. However, configuration of parameter allowed for field reconfiguration shall be possible through wired or Over The Air (OTA) communication. | \r\n\t\t\tSmart meters have lots of programming as mentioned in IS 16444 including Firmware change, it is not advisable to program any parameter due to security concerns mentioned in IS 15959 P2. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Hence we request JBVNL to delete requirement of field programming through local port mentioned in different clauses of specification. However, any programming can be done through RF communication port Over the Air. | \r\n\t\t|||||||||
| 38 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 5, Page no. 173 | \r\n\t\t\t18. b) Between each current (or voltage circuit) & each other circuit.: 50 M Ohm | \r\n\t\t\tThis requirement is not applicable for 1P and 3P whole current meter as per IS 16444 P1. | \r\n\t\t\t\r\n\t\t\t | IS to be followed. | \r\n\t\t\tClarification | \r\n\t\t\tRelevant IS to be followed. | \r\n\t\t
| 39 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 6, Page no. 177 | \r\n\t\t\t5. All electrically live screws shall be of brass/ nickel tin-plated. | \r\n\t\t\tLive screws shall be Nickel plated brass. Same shall be applicable for other variant required in the specification. | \r\n\t\t\t\r\n\t\t\t | All electrically live screws shall be of brass and nickel / tin-plated. | \r\n\t\t\tAmendment | \r\n\t\t\tAll electrically live screws shall be of brass and nickel / tin-plated. | \r\n\t\t
| We assume it as Typographical error in specification it should be " All electrically live screws shall be of brass nickel/ tin-plated". | \r\n\t\t|||||||||
| 40 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 6.0 Battery, Page no. 178 | \r\n\t\t\t10. Lithium ion battery with guaranteed shelf life of 10 years and capacity life of 15 years. Lithium thiol Chloride battery will be preferred. In case battery removal or total discharge same should not affect the working & memory of the meter even in case of single wire power condition. | \r\n\t\t\tNon- rechargeable Lithium ion battery having guaranteed life up to guaranteed life of meter. JBVNL is requested to amend the clause. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| RTC shall have separate battery backup. | \r\n\t\t\tIf main battery is disconnected/removed then meter functionality which is dependent on battery will impact like Single wire tamper condition, JBVNL is requested to delete the requirement. | \r\n\t\t||||||||
| \r\n\t\t\t | Same shall be applicable for all variants mentioned in specs. | \r\n\t\t||||||||
| 41 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause GSM comms compatibility, Page no. 179 | \r\n\t\t\t15. As per clause no 1.2(b) of IS 16444 Part -1. Meter should have provision of communication module with both the variant mentioned in IS 16444 Part-1. This module should be able to connect NAN or WAN (as per the plugged module RF or GSM) for two-way communication. Either of these will be used. | \r\n\t\t\tComms will be powered by meter; power supply requirement of RF and comms will differ. JBVNL is requested to use only one communication technology i.e. RF. | \r\n\t\t\t\r\n\t\t\t | 15. As per clause no 1.2(b) of IS 16444 Part -1. Meter should have provision of communication module mentioned in IS 16444 Part-1. This module should be able to connect NAN (as per the plugged RF module) for two-way communication. | \r\n\t\t\tAmendment | \r\n\t\t\t15. As per clause no 1.2(b) of IS 16444 Part -1. Meter should have provision of communication module mentioned in IS 16444 Part-1. This module should be able to connect NAN (as per the plugged RF module) for two-way communication. | \r\n\t\t
| Same shall be applicable for all variants mentioned in specs. | \r\n\t\t|||||||||
| 42 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Seals, Page no. 179 | \r\n\t\t\t17. The Serial Number of Meter, Polycarbonate Body Seal/ Sticker Seal and Loose Seal for Terminal Cover shall be same. | \r\n\t\t\twe request JBVNL to accept random seal number which is independent of meter number to avoid any seal replacement tampering in field. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Same shall be applicable for all variants mentioned in specs. | \r\n\t\t|||||||||
| 43 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 7.0 Load survey, Page no. 183 | \r\n\t\t\tii. Voltage | \r\n\t\t\tOnly one parameter i.e. Average voltage shall be required as per IS 15959 P2. JBVNL is requested to delete voltage from Load survey | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| vii. Voltage- average values during the block period time. | \r\n\t\t|||||||||
| 44 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 7.0 Name Plate, Page no. 184 | \r\n\t\t\th. Property of “JBVNL” | \r\n\t\t\tProperty of utility is not available in nameplate Profile (in readout) as per IS 15959 P2, however same can be printed on Nameplate. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 45 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause periodic Push, Page no. 186 | \r\n\t\t\ta) Meter shall be able to push following instantaneous parameters to HES at predefined intervals. | \r\n\t\t\tInstant parameter value will change in every instant, requested parameter are of no use for any analysis or billing. We request JBVNL to include event profile, billing, daily survey and load survey for Periodic push instead of instantaneous profile parameters. | \r\n\t\t\t\r\n\t\t\t | Specification to be complied. Frequency of Instant data push will be finalised during detailed design stage. | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| i. Device ID | \r\n\t\t\tSame shall be applicable for all variants mentioned in specs. | \r\n\t\t||||||||
| ii. Push setup ID | \r\n\t\t\t\r\n\t\t | ||||||||
| iii. Real Time clock- Date and time | \r\n\t\t\t\r\n\t\t | ||||||||
| iv. Voltage | \r\n\t\t\t\r\n\t\t | ||||||||
| v. Phase current | \r\n\t\t\t\r\n\t\t | ||||||||
| vi. Signed Power factor | \r\n\t\t\t\r\n\t\t | ||||||||
| vii. Apparent power KVA | \r\n\t\t\t\r\n\t\t | ||||||||
| viii. Active power Kw Cumulative Energy, Kwh (Import) | \r\n\t\t\t\r\n\t\t | ||||||||
| ix. Cumulative energy KVAH (Import) | \r\n\t\t\t\r\n\t\t | ||||||||
| 46 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Single wire Power, Page no. 189 | \r\n\t\t\t11. Meter should have disconnected the load switch to avoid load drawn in above condition. | \r\n\t\t\tMeter should record an event as well as record energy. Relay operation cannot be provided during single wire. | \r\n\t\t\t\r\n\t\t\t | Specification to be complied. | \r\n\t\t\tClarification | \r\n\t\t\tSpecification to be complied. | \r\n\t\t
| 47 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Non-Rollover events, Page no. 189 | \r\n\t\t\tb) For each occurrence event captured, the cumulative tamper count shall be incremented. | \r\n\t\t\tAs per IS 15959 tamper count shall not increment for Non-rollover event. JBVNL is requested to delete/modify the requirement for all variants mentioned in specs. | \r\n\t\t\t\r\n\t\t\t | For each occurrence, even for Non-rollover event, event should be captured and tamper count shall be incremented. | \r\n\t\t\tClarification | \r\n\t\t\tFor each occurrence, even for Non-rollover event, event should be captured and tamper count shall be incremented. | \r\n\t\t
| 48 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 18, 19, Page no. 189 | \r\n\t\t\tI/C Neutral Disconnected O/G Neutral & Load Connected to Earth.: - | \r\n\t\t\tMeter should record an event as well as record energy. Relay operation under such condition will impact revenue loss to JBVNL. | \r\n\t\t\t\r\n\t\t\t | Specification to be complied. | \r\n\t\t\tClarification | \r\n\t\t\tSpecification to be complied. | \r\n\t\t
| Meter should have disconnected the load switch to avoid load drawn in above condition | \r\n\t\t|||||||||
| I/C Neutral Disconnected, O/G Neutral Connected to Earth Through Resistor & Load Connected to Earth:- | \r\n\t\t|||||||||
| Meter should have disconnected the load switch to avoid load drawn in above condition. | \r\n\t\t|||||||||
| 49 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Parameter snap shot, Page no. 190 | \r\n\t\t\tiii. Current R Phase - instantaneous current. | \r\n\t\t\tThese parameters are for 3Phase, JBVNL is requested to mention single phase parameters that are: - | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| iv. Current Y Phase - instantaneous current. | \r\n\t\t\tVoltage | \r\n\t\t||||||||
| v. Current B Phase - instantaneous current. | \r\n\t\t\tMetering Current | \r\n\t\t||||||||
| vi. Voltage R Phase | \r\n\t\t\tPF | \r\n\t\t||||||||
| vii. Voltage Y Phase | \r\n\t\t\t\r\n\t\t | ||||||||
| viii. Voltage B Phase | \r\n\t\t\t\r\n\t\t | ||||||||
| ix. Power factor R Phase | \r\n\t\t\t\r\n\t\t | ||||||||
| x. Power factor Y Phase | \r\n\t\t\t\r\n\t\t | ||||||||
| xi. Power factor B Phase | \r\n\t\t\t\r\n\t\t | ||||||||
| 50 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 10.0 Software for HHU, Page no. 193 | \r\n\t\t\tThe manufacturer has to provide software capable of downloading all the data stored in meter memory through CMRI. The CMRI software shall work both on SANDS & Analogic CMRI devices. Along with software for traditional CMRI devices bidder shall also provide software for android or windows based HHUs. | \r\n\t\t\tCMRI software will not be able to work in Sands and Analogic devices due to implementation of security mentioned in IS 16444. Windows based machines will be used to download meters data from optical port and also through RF port after all security keys authentication | \r\n\t\t\t\r\n\t\t\t | Agreed, bidder to ensure all required reading and diagnostic tools are available with them to ensure SLA as mentioned in Tender. Specification and costing of these tools should be shared with JBVNL in case JBVNL wants to maintain their own devices bidder should supply them on cost basis. | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed, bidder to ensure all required reading and diagnostic tools are available with them to ensure SLA as mentioned in Tender. Specification and costing of these tools should be shared with JBVNL in case JBVNL wants to maintain their own devices bidder should supply them on cost basis. | \r\n\t\t
| 51 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Data downloading cable, Page no. 194 | \r\n\t\t\ta) Optical port should be provided with at least 1-mtr cable, having optical sensor at one end and USB 3.0 or higher connector on other end. Cable should be suitable for downloading meter data. | \r\n\t\t\tAs meter will be communicated through RF, requirement of optical cable not foreseen. | \r\n\t\t\t\r\n\t\t\t | Agreed, however provision of reading meter through optical port should be kept there as a fall-back arrangement in case RF fails. | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed, however provision of reading meter through optical port should be kept there as a fall-back arrangement in case RF fails. | \r\n\t\t
| JBVNL is requested to delete the requirement for all variants mentioned in specification. | \r\n\t\t|||||||||
| 52 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause 17.0 Component List, Page no. 200 | \r\n\t\t\t\r\n\t\t\t | JBVNL is requested to add following reputate makes | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| Memory- Adesto, Macronix, ST microelectronics | \r\n\t\t|||||||||
| Display- Jiya electronics, Optics India | \r\n\t\t|||||||||
| Electronics- ST micro electronics | \r\n\t\t|||||||||
| Battery- Vitzro cell, EVE | \r\n\t\t|||||||||
| Comms- Liteon | \r\n\t\t|||||||||
| 53 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause, Page no. 205 | \r\n\t\t\tc) The thickness of the box shall not be less than 3.0 mm on the load bearing side and other sides, door and roof shall not be less than 2.5 mm. | \r\n\t\t\tJBVNL is requested to amend thickness of box with minimum 2.0 mm | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tcan be reduced for load bearing side minimum 2.5 and other side should not be less than 2.MM. | \r\n\t\t
| 54 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Display, Page no. 221 | \r\n\t\t\tBacklit LCD, minimum 8 digits. | \r\n\t\t\tJBVNL is requested to amend 7 digit which is sufficient for 20-100A meter. | \r\n\t\t\t\r\n\t\t\t | Agreed, | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed, Backlit LCD, minimum 7 digits for 1Ph and 3 Ph; however, 3 Phase whole current meter current rating should be 10-60A. | \r\n\t\t
| Backlit LCD, minimum 7 digits for 1Ph and 3 Ph | \r\n\t\t|||||||||
| 55 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause MD registration, Page no. 231 | \r\n\t\t\tBlock / 15 min sliding window with 30 min integration period as per requirement. | \r\n\t\t\tSliding window shall be 1/3rd of Integration period i.e. 5 min for 15 min IP and 10 min for 30 min IP as per IS 15959. This amendment shall be applicable for LTCT meter also. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 56 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Prepayment, Page no. 235 | \r\n\t\t\tReconnection in case of prepayment meter shall be as per prepayment profile and balance/credit availability in the meter. | \r\n\t\t\tAs per IS 16444 system-based prepayment is applicable where all payment calculation is done through software at MDM end and communicated to meter. Please amend the same for all variants. | \r\n\t\t\t\r\n\t\t\t | Noted, however bidder to support all pre-payment commands as mentioned in Spec and as per IS. Detailed discussion will be done during engineering stage. | \r\n\t\t\tClarification | \r\n\t\t\tNoted, however bidder to support all pre-payment commands as mentioned in Specification and as per IS. Detailed discussion will be done during engineering stage. | \r\n\t\t
| 57 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause push button, Page no. 239 | \r\n\t\t\tMeter with push button for manual display shall not be acceptable. | \r\n\t\t\tJBVNL is requested to relook the push button requirement as well as display parameters. | \r\n\t\t\t\r\n\t\t\t | Push button to be provided for manual display | \r\n\t\t\tAmendment | \r\n\t\t\tPush button to be provided for manual display | \r\n\t\t
| 58 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause Tamper Events, Page no. | \r\n\t\t\t\r\n\t\t\t | JBVNL is requested to provide events for 3P WCM as well as LTCT, mentioned tampers are for single phase. | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tAmendment | \r\n\t\t\tPlease refer annexure 5 for tamper events | \r\n\t\t
| 59 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Landis+Gyr | \r\n\t\t\tClause External CT's, Page no. | \r\n\t\t\t\r\n\t\t\t | JBVNL is requested to provide clarity on scope of external CT's 100/5 and 200/5. | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\t\r\n\t\t\t | Please note, for LTCT operated meters up to 100 KVA transformer bidder has to quote for thread thru type meters (40-200A) as per IS 16444 (part 1) and and relevant IS 15959 and for above 100 KVA transformers LTCT operated meters with suitable resin cast ring type CT and SMC type double chamber box to be provided. | \r\n\t\t
| If required then same shall be added in BOQ with quantity. | \r\n\t\t\t\r\n\t\t | ||||||||
| \r\n\t\t\t | Specification of External CT's and Thread thru meter enclosed. | \r\n\t\t||||||||
| 60 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, 2. Bidder’s Qualification | \r\n\t\t\t4. Technical Qualification Requirement: | \r\n\t\t\tKindly amend the requirement for the below criteria | \r\n\t\t\tSince the project involves Implementation and O&M of AMI system comprising the meters, RF Communication, HES and other items, we request you to kindly specify the Eligibility and Qualification Criteria applicable for a System Integrator who can offer the entire AMI system as an integrated solution instead of a meter manufacturing and RF Mesh Infra experience criteria. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Section III - Evaluation and Qualification Criteria | \r\n\t\t\t4.1 General Experience | \r\n\t\t\t4. Technical Qualification Requirement: | \r\n\t\t|||||||
| Table 2 - Eligibility and Qualification Criteria for Joint Venture, 53 | \r\n\t\t\t4.2a Specific Experience | \r\n\t\t\t4.1 General Experience | \r\n\t\t|||||||
| \r\n\t\t\t | \r\n\t\t\t | 4.2a Specific Experience | \r\n\t\t|||||||
| 61 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, 2. Bidder’s Qualification | \r\n\t\t\t4. Technical Qualification Requirement: | \r\n\t\t\tThe bidder must have successfully supplied, installed and commissioned/under execution of RF Mesh/GPRS infrastructure conforming to IPV4/IPV6 communication protocol (including NIC and Network Components along with respective Software i.e. HES, NMS) for at least 3,62,000 Smart Metering nodes in Power Distribution Utility(s) in the last 7 years as on the date of submission of bids | \r\n\t\t\tBoth RF Mesh and GPRS are commonly used technologies in meter communication. Hence, we request you to accept credentials of GPRS communication as well. | \r\n\t\t\tRF is envisaged for METER to DCU and GPRS/MPLS is planned for DCU to HES. | \r\n\t\t\tClarification | \r\n\t\t\tRF is envisaged for METER to DCU and GPRS/MPLS is planned for DCU to HES | \r\n\t\t
| Section III - Evaluation and Qualification Criteria | \r\n\t\t\t4.2c Specific Experience | \r\n\t\t\tThese nodes shall be in successful operation for at least one year as on the date of submission of bids. | \r\n\t\t|||||||
| Table 2 - Eligibility and Qualification Criteria for Joint Venture, 55 | \r\n\t\t\tThe bidder must have successfully supplied, installed and commissioned RF Mesh infrastructure conforming to IPV4/IPV6 communication protocol (including NIC and Network Components along with respective Software i.e. HES, NMS) for at least 3,62,000 Smart Metering nodes in Power Distribution Utility(s) in the last 7 years as on the date of submission of bids | \r\n\t\t\tThe RF mesh/GPRS technology should have integrated meters of at least two manufacturers. | \r\n\t\t|||||||
| \r\n\t\t\t | These nodes shall be in successful operation for at least one year as on the date of submission of bids. | \r\n\t\t\t\r\n\t\t | |||||||
| \r\n\t\t\t | The RF mesh technology should have integrated meters of at least two manufacturers. | \r\n\t\t\t\r\n\t\t | |||||||
| 62 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, 2. Bidder’s Qualification | \r\n\t\t\tAdditional clause | \r\n\t\t\tKindly add the below mentioned clause to the referred eligibility criterion | \r\n\t\t\tSince the number of JV partners allowed is only 2, we request you to add the mentioned clause to "Table 2 - Eligibility and Qualification Criteria for Joint Venture". | \r\n\t\t\tJV is allowed up to max. 2 partner including lead member. However sub-contractor QR can be used for meeting QR clause 4.2.c. | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Section III - Evaluation and Qualification Criteria | \r\n\t\t\t"* The Bidder can meet the requirements specified in clause 4.2 (c) in above table through a sub-contractor. In case the bidder meets this qualification through a sub-contractor, they shall indicate the details of the sub-contractor in Section IV and submit an authorization letter from the sub-contractor in the format specified in Section IV and a MoU/Agreement or any other document clearly indicating the nature of association and responsibilities of the sub-contractor. In the event of award, the bidder and his sub-contractor will be required to sign a tripartite agreement with the Employer. In case the successful bidder did not use sub-contractor’s credentials for meeting the qualifying requirements of the bid [i.e. bids as a single entity or JV), a rebate 2% (Two Percent) shall be applicable on the Performance Security." | \r\n\t\t||||||||
| Table 2 - Eligibility and Qualification Criteria for Joint Venture, 61 | \r\n\t\t\t\r\n\t\t | ||||||||
| 63 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, Section II - Bid Data Sheet | \r\n\t\t\tJoint Venture (JV) is allowed. Maximum partners in a JV shall be two (2). | \r\n\t\t\tRequest you to allow a maximum of 3 partners in a JV. | \r\n\t\t\tSince the number of JV partners allowed is only 2, System Integrators will not be able to bid as specific experience for Meter and RF Mesh Infra under Eligibility criteria are mainly OEM-centric. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| ITB 4.1, 42 | \r\n\t\t|||||||||
| 64 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, PCC 13. Securities, 635 | \r\n\t\t\tPCC 13.3.1 The amount of Performance Security, as a percentage of the Contract Price for the Facility or for the part of the Facility for which a separate Time for Completion is provided, shall be: Ten percent (10%) of the Contract Price. In case the successful bidder did not use sub-contractor’s credentials for meeting the qualifying requirements of the bid, a rebate of Two percent (2%) shall be applicable on the Performance Security. | \r\n\t\t\tKindly amend the clause as follows: | \r\n\t\t\tIn addition to the Tripartite agreement, the TSP should also be a party to the entire agreement. The lead bidder shall not be responsible for covering the Performance Security requirements on behalf of the TSP partner. Kindly confirm. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| PCC 13.3.1 The amount of Performance Security, as a percentage of the Contract Price for the Facility or for the part of the Facility for which a separate Time for Completion is provided, shall be: Ten percent (10%) of the Contract Price EXCLUDING THE TSP PART OF THE CONTRACT VALUE. | \r\n\t\t|||||||||
| 65 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, PCC 25. Commissioning and Operational Acceptance, 637 | \r\n\t\t\t(e) Operational Acceptance | \r\n\t\t\tKindly amend the clause as: | \r\n\t\t\tRequest you to amend this clause as the successful bidder can have the flexibility to supply, install and commission the meters as per the detailed project implementation schedule submitted after the award of the contract thereby ensuring the responsibility of completing the entire project on time. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| (a) Operation Acceptance of supply lot: | \r\n\t\t\t"i. Total Meters supply shall be in lots of 20,000 meters (with all required accessories for complete installation) in each lot. Next lot shall be supplied only after at least 10,000 meters from the each already supplied lot are installed and commissioned." | \r\n\t\t\tAlso the bidder should not be penalized for the delay installation of meters due to no fault of the bidder. Kindly confirm. | \r\n\t\t|||||||
| i. Total Meters supply shall be in lots of 20,000 meters (with all required accessories for complete installation) in each lot. Next lot shall be supplied only after at least 10,000 meters from the each already supplied lot are installed and commissioned. | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t | |||||||
| 66 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, PCC 25. Commissioning and Operational Acceptance, 637 | \r\n\t\t\t(e) Operational Acceptance | \r\n\t\t\tKindly amend the clause as: | \r\n\t\t\tRequest you to amend this clause as the successful bidder can have the flexibility to supply, install and commission the meters as per the detailed project implementation schedule submitted after the award of the contract thereby ensuring the responsibility of completing the entire project on time. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| (a) Operation Acceptance of supply lot: | \r\n\t\t\tiii. Further, after first lot onward, the total inventory of meters, at any given point in time, shall not be more than 60,000. | \r\n\t\t||||||||
| iii. Further, after first lot onward, the total inventory of meters, at any given point in time, shall not be more than 30,000. | \r\n\t\t\t\r\n\t\t | ||||||||
| 67 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, PCC 25. Commissioning and Operational Acceptance, 638 | \r\n\t\t\t(c) Operational Acceptance of complete project: | \r\n\t\t\t1. Kindly limit the scope of checking the data reception till HES end. | \r\n\t\t\t\r\n\t\t\t | There is Home Grown Billing Application developed by M/s SRIT is being used as on date. JBVNL is planning to have Enterprise level Unified Billing application i.e SAP ISU / Oracle etc. in future. | \r\n\t\t\tAmendment | \r\n\t\t\t1. The objective of AMI to get the data and alerts at MDM and billing system, hence SLA will be measure at MDM level only. | \r\n\t\t
| i. An Operational acceptance of complete project shall be given to bidder which includes but not limited to:- | \r\n\t\t\t2. We understand that JBVNL shall facilitate the integration of existing/upcoming MBC/MDMS systems through open APIs. Kindly confirm. | \r\n\t\t\tBidder has to ensure to provide the billing determinants in soft copy or API form to facilitate the existing bill till the new billing system deployed. | \r\n\t\t\t2 &3. There is Home Grown Billing Application developed by M/s SRIT is being used as on date. JBVNL is planning to have Enterprise level Unified Billing application i.e SAP ISU / Oracle etc. in future. | \r\n\t\t||||||
| 3. Data is received in existing billing system and/or any other upcoming utility system (MBC, MDMS) during contract period. | \r\n\t\t\t3. Please provide details about the existing MBC/MDAS systems. | \r\n\t\t\tWe understand that, after integration of HES System with forthcoming MDM will take care of billing determinants to pass to Billing System. | \r\n\t\t\tBidder has to ensure to provide the billing determinants in soft copy or API form to facilitate the existing bill till the new billing system deployed. | \r\n\t\t||||||
| \r\n\t\t\t | \r\n\t\t\t | \r\n\t\t\t | We understand that, after integration of HES System with forthcoming MDM will take care of billing determinants to pass to Billing System. | \r\n\t\t||||||
| 68 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, PCC 25. Commissioning and Operational Acceptance, 639 | \r\n\t\t\t(c) Operational Acceptance of complete project: | \r\n\t\t\tRequest you to kindly specify the activities for Operational Acceptance of complete project. | \r\n\t\t\tBidder is responsible for the scope of work clearly defined in RFP as the mentioned clause is open -ended. | \r\n\t\t\tBidder to refer RFP for the same | \r\n\t\t\tClarification | \r\n\t\t\tBidder to refer RFP for the same | \r\n\t\t
| i. An Operational acceptance of complete project shall be given to bidder which includes but not limited to:- | \r\n\t\t|||||||||
| 5. Any other work not included in this RFP but necessary for this project success. | \r\n\t\t|||||||||
| 69 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, 1.10. SERVICE LEVEL AGREEMENT (SLA) & PENALTY, 164 | \r\n\t\t\tAMI system includes the communications links provided by Network Provider /third parties such as telecommunications companies and bidder has to ensure the desired performance level. | \r\n\t\t\tRequest you to delete this clause. | \r\n\t\t\tThe lead bidder should not be penalised for the breach in SLA of TSP. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 70 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, TRIPARTITE AGREEMENT, 671 | \r\n\t\t\tTRIPARTITE AGREEMENT | \r\n\t\t\tKindly include SLA for communications links provided by TSP in the Tripartite Agreement. | \r\n\t\t\tKindly include SLA for communications links provided by TSP in the Tripartite Agreement. | \r\n\t\t\tOverall SLA given which is to be met by bidder | \r\n\t\t\tClarification | \r\n\t\t\tOverall SLA given which is to be met by bidder | \r\n\t\t
| 71 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, 1.10. SERVICE LEVEL AGREEMENT (SLA) & PENALTY, 166 | \r\n\t\t\t1. >=99% - No penalty | \r\n\t\t\tKindly amend the clause as: | \r\n\t\t\tKindly amend the clause as: | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 2. >= 90% to < 99%* - No payment towards non-reporting consumer Meters. Additionally, penalty at the rate of percentage by which the SLA falls below 99% shall be deducted from the monthly invoice of the vendor. | \r\n\t\t\t1. >=99% - No penalty | \r\n\t\t\t1. >=99% - No penalty | \r\n\t\t|||||||
| 3. Below 90 % - No payment shall be made | \r\n\t\t\t2. >= 70% to < 99%* - No payment towards non-reporting consumer Meters excluding the meters which are tampered. Additionally, penalty at the rate of percentage by which the SLA falls below 99% shall be deducted from the monthly invoice of that non-reporting consumer meter. | \r\n\t\t\t2. >= 70% to < 99%* - No payment towards non-reporting consumer Meters excluding the meters which are tampered. Additionally, penalty at the rate of percentage by which the SLA falls below 99% shall be deducted from the monthly invoice of that particular non-reporting consumer meter. | \r\n\t\t|||||||
| \r\n\t\t\t | 3. Below 70 % - No payment shall be made penalty at the rate of percentage by which the SLA falls below 99% shall be deducted from the monthly invoice of the vendor. | \r\n\t\t\t3. Below 70 % - No payment shall be made penalty at the rate of percentage by which the SLA falls below 99% shall be deducted from the monthly invoice of the vendor. | \r\n\t\t|||||||
| 72 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, 6.0 Constructional Requirement, 179 | \r\n\t\t\t16. Meter Sealing Arrangement | \r\n\t\t\tDue to the high sensitivity & in order to avoid misuse, manufacturing & supply of meter seals is highly regulated and controlled by DISCOMs. | \r\n\t\t\tDue to the high sensitivity & in order to avoid misuse, manufacturing & supply of meter seals is highly regulated and controlled by DISCOMs. | \r\n\t\t\tSeal will be provided by JBVNL, however bidder to reconcile the seals on monthly basis. Details process of sealing will be discussed during contract award. | \r\n\t\t\tClarification | \r\n\t\t\tSeal will be provided by JBVNL, however bidder to reconcile the seals on monthly basis. Details process of sealing will be discussed during contract award. | \r\n\t\t
| 17. Manufacturer’s / JBVNL Seals | \r\n\t\t\tFurther we would like to bring to your notice that in all the projects so far implemented by GoI viz., RAPDRP, DDUGJY, SAUBHAGYA, RGGVY, etc meter seals are always provided by DISCOM only. | \r\n\t\t\tFurther we would like to bring to your notice that in all the projects so far implemented by GoI viz., RAPDRP, DDUGJY, SAUBHAGYA, RGGVY, etc meter seals are always provided by DISCOM only. | \r\n\t\t|||||||
| 18. Seal record | \r\n\t\t\tHence we request you to please confirm that the meter seals shall be out of scope of this project and shall be issued by JBVNL to successful bidder during implementation. | \r\n\t\t\tHence we request you to please confirm that the meter seals shall be out of scope of this project and shall be issued by JBVNL to successful bidder during implementation. | \r\n\t\t|||||||
| \r\n\t\t\t | Alternatively, if JBVNL insists on meter seals to be supplied by Bidder, request you to kindly provide the approved vendor list of meter seals. | \r\n\t\t\tAlternatively, if JBVNL insists on meter seals to be supplied by Bidder, request you to kindly provide the approved vendor list of meter seals. | \r\n\t\t|||||||
| 73 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, 1.10. SERVICE LEVEL AGREEMENT (SLA) & PENALTY, 164 | \r\n\t\t\tGeneral | \r\n\t\t\tWe understand that overall SLA penalty shall not exceed 10% of O&M Cost quoted. Kindly confirm. | \r\n\t\t\tWe understand that overall SLA penalty shall not exceed 10% of O&M Cost quoted. Kindly confirm. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, Implementation Schedule, 309 | \r\n\t\t\t1 - O&M Period may be extended of each phase up to the last date of last phase to end the O&M of all phases at same date. | \r\n\t\t\tPlease confirm that the payment shall be done according to the rates mutually decided for the extended O&M period. | \r\n\t\t\tPlease confirm that the payment shall be done according to the rates mutually decided for the extended O&M period. | \r\n\t\t\tBidder will be paid for the extended period of O&M on prorate basis on the rate quoted by bidder for O&M period. | \r\n\t\t\tClarification | \r\n\t\t\tBidder will be paid for the extended period of O&M on prorate basis on the rate quoted by bidder for O&M period. | \r\n\t\t|
| 74 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, Section IX - Particular Conditions of Contract, 639 | \r\n\t\t\tPCC 26.2 | \r\n\t\t\trequest to modify the clause as: | \r\n\t\t\trequest to modify the clause as: | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Applicable rate for liquidated damages: 0.5% per week, and the maximum shall not exceed ten percent (10%) of the Contract price | \r\n\t\t\tApplicable rate for liquidated damages: 0.5% per week for undelivered portion, and the maximum shall not exceed five percent (5%) of the price quoted for the respective schedule. Kindly confirm. | \r\n\t\t\tApplicable rate for liquidated damages: 0.5% per week for undelivered portion, and the maximum shall not exceed five percent (5%) of the price quoted for the respective schedule. Kindly confirm. | \r\n\t\t|||||||
| The above rate applies to the price of the part of the Facilities, as quoted in the Price Schedule, for that part for which the Contractor fails to PCC 26.3. No bonus will be given for earlier Completion of the Facilities or part thereof. | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t | |||||||
| 75 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, 14. PERFORMANCE SECURITY, 635 | \r\n\t\t\tPCC 13.3.1 The amount of Performance Security, as a percentage of the Contract Price for the Facility or for the part of the Facility for which a separate Time for Completion is provided, shall be: Ten percent (10%) of the Contract Price. In case the successful bidder did not use sub-contractor’s credentials for meeting the qualifying requirements of the bid, a rebate of Two percent (2%) shall be applicable on the Performance Security. | \r\n\t\t\tWe understand that Performance Security shall be valid for a period of 60 months+ 90 days as mentioned in Clause 14.1 PERFORMANCE SECURITY (Page No. 697 of RFP). However successful bidder is requested to submit performance security for O&M and extended defect liability separately. So, request you to kindly amend the validity of performance security as 24 months+ 90 days. | \r\n\t\t\tWe understand that Performance Security shall be valid for a period of 60 months+ 90 days as mentioned in Clause 14.1 PERFORMANCE SECURITY (Page No. 697 of RFP). However successful bidder is requested to submit performance security for O&M and extended defect liability separately. So, request you to kindly amend the validity of performance security as 24 months+ 90 days. | \r\n\t\t\tJBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions. However, clause related to rebate is deleted | \r\n\t\t
| 76 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, General, - | \r\n\t\t\tGeneral | \r\n\t\t\tIntegration of HES shall be limited to only one MDMS & one billing system. Please confirm. | \r\n\t\t\tIntegration of HES shall be limited to only one MDMS & one billing system. Please confirm. | \r\n\t\t\tYes | \r\n\t\t\tClarification | \r\n\t\t\tYes | \r\n\t\t
| 77 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, General, - | \r\n\t\t\tGeneral | \r\n\t\t\tWe presume that any civil/structural work during meter replacement at consumer premises is excluded from the scope of bidder. Please confirm. | \r\n\t\t\tWe presume that any civil/structural work during meter replacement at consumer premises is excluded from the scope of bidder. Please confirm. | \r\n\t\t\tMinor civil/structural work limited to meter installation/replacement is under this scope. No major civil work is not under this RFP scope. | \r\n\t\t\tClarification | \r\n\t\t\tMinor civil/structural work limited to meter installation/replacement is under this scope. No major civil work is not under this RFP scope. | \r\n\t\t
| 78 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, 14. PERFORMANCE SECURITY, 636 | \r\n\t\t\tThe Performance Security shall be reduced to ten percent (10%) of the value of the component covered by the extended defect liability to cover the Contractor’s extended defect liability in accordance with the provision in the PCC, pursuant to GCC Sub-Clause 27.10. In case the successful bidder did not use sub-contractor’s credentials for meeting the qualifying requirements of the bid, a rebate of Two percent (2%) shall be applicable on the Performance Security to cover the extended defect liability. | \r\n\t\t\tPlease waive off the submission of Performance Security for extended defect liability. | \r\n\t\t\tPlease waive off the submission of Performance Security for extended defect liability. | \r\n\t\t\tJBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tPlease refer the PCC cl. No. 27, which will prevail | \r\n\t\t
| 79 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, Form of Bid Security – Bank Guarantee, 104 | \r\n\t\t\tBid Security – Bank Guarantee | \r\n\t\t\tKindly allow us to mention only lead bidder's name in Bid Security form. | \r\n\t\t\tKindly allow us to mention only lead bidder's name in Bid Security form. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tAgreed | \r\n\t\t
| 80 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, 37. Force Majeure, 596 | \r\n\t\t\tForce Majeure | \r\n\t\t\tRequest you to consider Political Unrest as a force majeure event. | \r\n\t\t\tRequest you to consider Political Unrest as a force majeure event. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 81 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, General, - | \r\n\t\t\tNew Clause proposed - Assignment Clause | \r\n\t\t\tIn order to have better working capital for the project we propose an Assignment clause as below to be incorporated in the contract, which shall allow us to bill discount with financing institution. | \r\n\t\t\tIn order to have better working capital for the project we propose an Assignment clause as below to be incorporated in the contract, which shall allow us to bill discount with financing institution. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Assignment Clause (new Clause proposed) : | \r\n\t\t\tAssignment Clause (new Clause proposed) : | \r\n\t\t||||||||
| “The Contractor shall not, without the express prior written consent of the Employer, assign to any third party the Contract or any part thereof, or any right, benefit, obligation or interest therein or there under, except that the Contractor shall be entitled to assign either absolutely or by way of charge any monies due and payable to it or that may become due and payable to it under the Contract to any Financial Institution(s) or Bank(s) or NBFC(s). | \r\n\t\t\t“The Contractor shall not, without the express prior written consent of the Employer, assign to any third party the Contract or any part thereof, or any right, benefit, obligation or interest therein or there under, except that the Contractor shall be entitled to assign either absolutely or by way of charge any monies due and payable to it or that may become due and payable to it under the Contract to any Financial Institution(s) or Bank(s) or NBFC(s). | \r\n\t\t||||||||
| In the event the Contractor assigns the monies due and payable to it or that may become due and payable to it, under the Contract, to any Financial Institution(s) or Bank(s) or NBFC(s), the Employer shall acknowledge the intimation letter it may receive from such financial institution(s) or Bank(s) or NBFC (s). If the Employer does not reply within 15 days of the receipt of the intimation letter, it can be considered as “acknowledged by the Employer”. Furthermore, the Employer will provide an indicative date by when the funds will be released to the Contractor as a measure of comfort for the decisions of Financial Institution(s) or Bank(s) or NBFC(s)”. | \r\n\t\t\tIn the event the Contractor assigns the monies due and payable to it or that may become due and payable to it, under the Contract, to any Financial Institution(s) or Bank(s) or NBFC(s), the Employer shall acknowledge the intimation letter it may receive from such financial institution(s) or Bank(s) or NBFC (s). If the Employer does not reply within 15 days of the receipt of the intimation letter, it can be considered as “acknowledged by the Employer”. Furthermore, the Employer will provide an indicative date by when the funds will be released to the Contractor as a measure of comfort for the decisions of Financial Institution(s) or Bank(s) or NBFC(s)”. | \r\n\t\t||||||||
| This clause will enable improvement in cash flow and hence encourage participation by more bidders. | \r\n\t\t\tThis clause will enable improvement in cash flow and hence encourage participation by more bidders. | \r\n\t\t||||||||
| 82 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, 14. Taxes and Duties, 556 | \r\n\t\t\t14.2 Notwithstanding GCC Sub-Clause 14.1 above, the Employer shall bear and promptly pay | \r\n\t\t\tKindly note that, under GST act, all transactions are direct transaction between JBVNL and Contractor. Therefore, kindly confirm that all custom duties levied on finished goods alone imported from abroad, shall be reimbursed over and above the contract price. | \r\n\t\t\tKindly note that, under GST act, all transactions are direct transaction between JBVNL and Contractor. Therefore, kindly confirm that all custom duties levied on finished goods alone imported from abroad, shall be reimbursed over and above the contract price. | \r\n\t\t\tJBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tThe Financial bid shall be evaluated on Total price inclusive of all taxes and duties. | \r\n\t\t
| (a) all customs and import duties for the Plant specified in Price Schedule No. 1; and | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t\t | Nothing shall be paid / reimbursed over and above the contract price. | \r\n\t\t||||||
| (b) other domestic taxes such as, sales tax and value added tax (VAT) on the Plant specified in Price Schedules No. 1 and No. 2 and that is to be incorporated into the Facilities, and on the finished goods, imposed by the law of the country where the Site is located. | \r\n\t\t\tAlso, such duties shall be indicated separately and will not be taken for evaluation. Please Confirm. | \r\n\t\t\tAlso, such duties shall be indicated separately and will not be taken for evaluation. Please Confirm. | \r\n\t\t\t\r\n\t\t | ||||||
| \r\n\t\t\t | \r\n\t\t\t | \r\n\t\t\t | \r\n\t\t | ||||||
| \r\n\t\t\t | Accordingly, we request you to change the price schedule to incorporate the custom duty applicable against each item. | \r\n\t\t\tAccordingly, we request you to change the price schedule to incorporate the custom duty applicable against each item. | \r\n\t\t\t\r\n\t\t | ||||||
| 83 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, General, - | \r\n\t\t\tPower shut down of Site locations during meter installation | \r\n\t\t\tWe understand that JBVNL shall facilitate the power shut down of the site while meter installation. Any delay attributable to this shall not be considered as bidders’ fault and the corresponding time extension shall be given to bidder. Please Confirm. | \r\n\t\t\tWe understand that JBVNL shall facilitate the power shut down of the site while meter installation. Any delay attributable to this shall not be considered as bidders’ fault and the corresponding time extension shall be given to bidder. Please Confirm. | \r\n\t\t\tBidder to plan this activity with JBVNL well in advance to avoid any delay | \r\n\t\t\tClarification | \r\n\t\t\tBidder to plan this activity with JBVNL well in advance to avoid any delay | \r\n\t\t
| 84 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, General, 515 | \r\n\t\t\tThe Above mention quantity may be increased during the implementation phase of the project so that Successful bidder shall have to make sure the design/build of communication canopy accordingly including consideration of the consumer that will comes under the division number 8,9 and 10. | \r\n\t\t\tKindly specify the percentage of quantity variation. | \r\n\t\t\tKindly specify the percentage of quantity variation. | \r\n\t\t\tThis is optional, any additional meter requirement over and above the project quantity, will be paid additionally. However, if any requirement comes in project area during the execution bidder shall install the meter till total qty of meter under this projects exhaust. | \r\n\t\t\tClarification | \r\n\t\t\tThis is optional, any additional meter requirement over and above the project quantity, will be paid additionally. However, if any requirement comes in project area during the execution bidder shall install the meter till total qty of meter under this projects exhaust. | \r\n\t\t
| 85 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, General, - | \r\n\t\t\tRight of Way and other statutory clearances | \r\n\t\t\tPlease confirm that all permission / licenses / local approval and ROW shall be made available by JBVNL to bidder including statutory payment to be made to authorities. Bidder shall only be responsible for co-ordination with concerned authorities. | \r\n\t\t\tPlease confirm that all permission / licenses / local approval and ROW shall be made available by JBVNL to bidder including statutory payment to be made to authorities. Bidder shall only be responsible for co-ordination with concerned authorities. | \r\n\t\t\tUtility will facilitate, however, all the permits/approvals/licenses to be acquired and paid by bidder only and may load the cost in price bid | \r\n\t\t\tClarification | \r\n\t\t\tUtility will facilitate, however, all the permits/approvals/ licenses to be acquired and paid by bidder only and may load the cost in price bid | \r\n\t\t
| Delay on account of getting such permission shall be considered for time extension, along with cost compensation to be mutually discussed and agreed. | \r\n\t\t\tDelay on account of getting such permission shall be considered for time extension, along with cost compensation to be mutually discussed and agreed. | \r\n\t\t||||||||
| 86 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, General, - | \r\n\t\t\tSpace, Electricity, Water etc | \r\n\t\t\tWe understand that the space, electricity and water supply for storage of items in site/central office etc shall be provided by JBVNL. Please confirm. | \r\n\t\t\tWe understand that the space, electricity and water supply for storage of items in site/central office etc shall be provided by JBVNL. Please confirm. | \r\n\t\t\tBidder to arrange office cum store for storage of material required for installation | \r\n\t\t\tClarification | \r\n\t\t\tBidder to arrange office cum store for storage of material required for installation | \r\n\t\t
| 87 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, 1.3.7. OPERATION & MAINTENANCE, 155 | \r\n\t\t\tiii. The successful bidder shall also install the new meters (requirements of smart meters due to new connections/replacement or meter shifting etc.) that come up during the supply and installation period of the contract, including the required infrastructure for acquiring the data from the same. | \r\n\t\t\tKindly provide details about the maximum number of meters to be installed per annum during O&M period. | \r\n\t\t\tKindly provide details about the maximum number of meters to be installed per annum during O&M period. | \r\n\t\t\tThis is optional, any additional meter requirement over and above the project quantity, will be paid additionally. However, if any requirement comes in project area during the execution bidder shall install the meter till total qty of meter under this projects exhaust. | \r\n\t\t\tClarification | \r\n\t\t\tThis is optional, any additional meter requirement over and above the project quantity, will be paid additionally. However, if any requirement comes in project area during the execution bidder shall install the meter till total qty of meter under this projects exhaust. | \r\n\t\t
| 88 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, 1.3. Advanced Metering Infrastructure (AMI) System, 136 | \r\n\t\t\t4. Implement & commission AMI system capable of upgrades and scaling up as per JBVNL requirements with robust System security features with due consideration of data privacy, confidentiality, cyber security guidelines etc. | \r\n\t\t\tThird party cyber security audit from STQC/ CERT-In empanelled vendor is not in Successful bidder's scope. Please confirm. | \r\n\t\t\tThird party cyber security audit from STQC/ CERT-In empanelled vendor is not in Successful bidder's scope. Please confirm. | \r\n\t\t\tThird party cyber security audit from CERT-In empanelled vendor is in Successful bidder scope. | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 89 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, Price Schedule, | \r\n\t\t\tPrice Schedule | \r\n\t\t\tWe presume that ferrule/lugs, switchgear & other accessories are excluded from the scope of bidder. Please confirm. | \r\n\t\t\tWe presume that ferrule/lugs, switchgear & other accessories are excluded from the scope of bidder. Please confirm. | \r\n\t\t\tAny accessories for successful implementation of the meter will be in bidder scope. | \r\n\t\t\tClarification | \r\n\t\t\tMeter installation accessories like lugs/ screws/ clamps/ nut bolts are in Bidder's scope. | \r\n\t\t
| 90 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, General, | \r\n\t\t\tGeneral | \r\n\t\t\tJBVNL shall promptly take the custody of old uninstalled meters. Please confirm. | \r\n\t\t\tJBVNL shall prompt take the custody of old uninstalled meters. Please confirm. | \r\n\t\t\tBidder to plan the handing over and taking over old meters with utility well in advance to avoid any last-minute rush | \r\n\t\t\tClarification | \r\n\t\t\tBidder to plan the handing over and taking over old meters with utility well in advance to avoid any last-minute rush | \r\n\t\t
| 91 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, 2. Bidder’s Qualification | \r\n\t\t\t4. Technical Qualification Requirement: | \r\n\t\t\tThe bidder must meet the following experience criteria in the roles of supplier , contractor , JV partner or management contractor as on the date of opening of bids | \r\n\t\t\tISO 27001 Certification is required for the information security management | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Section III - Evaluation and Qualification Criteria | \r\n\t\t\t4.1 General Experience | \r\n\t\t\t(a) Manufacture and supply of electricity meters for at least the last ten (10) years | \r\n\t\t|||||||
| Table 2 - Eligibility and Qualification Criteria for Joint Venture, 53 | \r\n\t\t\t\r\n\t\t\t | (b) Availability of IS 16444 certificate for at least one type of electricity meter | \r\n\t\t|||||||
| \r\n\t\t\t | \r\n\t\t\t | (c) Availability of meter repair facility in India since last 3 years | \r\n\t\t|||||||
| \r\n\t\t\t | \r\n\t\t\t | (d) Availability of in-house NABL accredited Laboratory | \r\n\t\t|||||||
| \r\n\t\t\t | \r\n\t\t\t | (e) Availability of ISO 9001:2008 certification or CMMI Level 3 (minimum) | \r\n\t\t|||||||
| \r\n\t\t\t | \r\n\t\t\t | (f) Availability of ISO 27001:2013 Certification | \r\n\t\t|||||||
| 92 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, 2. Bidder’s Qualification | \r\n\t\t\t4. Technical Qualification Requirement: | \r\n\t\t\t4. Technical Qualification Requirement: | \r\n\t\t\tPrior experience in Meter installation & cloud hosted applications are must for the bidders, as this project involves 3.5 Lakhs meters installation and cloud hosted applications | \r\n\t\t\tJBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Section III - Evaluation and Qualification Criteria | \r\n\t\t\t4.2a Specific Experience | \r\n\t\t\t4.2a Specific Experience | \r\n\t\t|||||||
| Table 2 - Eligibility and Qualification Criteria for Joint Venture, 54 | \r\n\t\t\tThe Bidder shall have manufactured and supplied at least 11,00,000 static electricity meters (with communication ports) in the last 7 years of which at least 300,000 shall be three phase Whole Current meters and at least 25,000 shall be LTCT TVM or HTCT TVM | \r\n\t\t\t(a) The Bidder shall have manufactured and supplied at least 11,00,000 static electricity meters (with communication ports) in the last 7 years of which at least 300,000 shall be three phase Whole Current meters and at least 25,000 shall be LTCT TVM or HTCT TVM | \r\n\t\t|||||||
| \r\n\t\t\t | \r\n\t\t\t | (b) The Bidder should have successfully installed 2,00,000 meters (Static /Smart) during the last three financial years. | \r\n\t\t|||||||
| \r\n\t\t\t | \r\n\t\t\t | (c) The Bidder(s) should have managed or deployed or under implementation IT Solution / Applications comprising of Application Hosting on Cloud services to at least 2 clients during last three Financial Years. | \r\n\t\t|||||||
| 93 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, 2. Bidder’s Qualification | \r\n\t\t\t4. Technical Qualification Requirement: | \r\n\t\t\t4.2b Specific Experience | \r\n\t\t\t\r\n\t\t\t | 4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must have installed or commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\tAmendment | \r\n\t\t\t4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must have executed (including installation and commissioning) at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t
| Section III - Evaluation and Qualification Criteria | \r\n\t\t\t4.2b Specific Experience | \r\n\t\t\t||||||||
| Table 2 - Eligibility and Qualification Criteria for Joint Venture, 55 | \r\n\t\t\tThe Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years, out of which the bidder must have installed and commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or | \r\n\t\t\tThe Bidder must Bidder(s) should have experience of implementing at least ONE (01) AMI project for any of the utilities in last 5 years. | \r\n\t\t|||||||
| \r\n\t\t\t | \r\n\t\t\t | \r\n\t\t | |||||||
| \r\n\t\t\t | \r\n\t\t\t | AMI projects Implementation and Integration or under implementation should have covered following components of AMI Projects (Similar to the requirements as laid down in this tender): | \r\n\t\t|||||||
| \r\n\t\t\t | \r\n\t\t\t | a) Installation of Smart Meters | \r\n\t\t|||||||
| \r\n\t\t\t | \r\n\t\t\t | b) Communication infrastructure | \r\n\t\t|||||||
| \r\n\t\t\t | \r\n\t\t\t | c) Head End System (HES) | \r\n\t\t|||||||
| \r\n\t\t\t | \r\n\t\t\t | d) Meter Data Management System (MDM) | \r\n\t\t|||||||
| \r\n\t\t\t | \r\n\t\t\t | e) integration of meter with head-end system with MDMS on standard interfaces and data exchange models along with Integration with Legacy system such as MBC, OMS etc | \r\n\t\t|||||||
| 94 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\tRFP, 2. Bidder’s Qualification | \r\n\t\t\tSpecific Experience 4.2 c | \r\n\t\t\tAlternative to the proposed clause we request you to add the following clause also: | \r\n\t\t\tThe RFP proposed experience criteria looks to be favouring few bidders and hence in order to assess the communication experience of the bidder we request you to include this alternate clause also. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tAmendment | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Section III - Evaluation and Qualification Criteria Table 2 - Eligibility and Qualification Criteria for Joint Venture, 55 | \r\n\t\t\tThe bidder must have successfully supplied, installed and commissioned RF mesh infrastructure conforming to IPV4/IPV6 communication protocol (including NIC and Network Components along with respective Software i.e. HES, NMS) for at least 3,62,000 Smart Metering nodes in Power Distribution Utility(s) in the last 7 years as on the date of submission of bids | \r\n\t\t\tSWAN or MPLS network experience : The Bidder also should have full technical competence for designing, implementing and maintaining a large scale WAN / MPLS network. The Bidder should have successfully executed or implementing at least ONE project (covering more than 200 Routers / MPLS nodes in a single network for a single client) along with monitoring / management using NMS tools in India of the value more than 100 Cr in the last seven years. | \r\n\t\t|||||||
| 95 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t, , | \r\n\t\t\tGeneral | \r\n\t\t\tWe presume that the complete consumer indexing data along with the network diagram is available in GIS and the bidder need not carry out the same as a part of their survey and implementation activity, please confirm | \r\n\t\t\t\r\n\t\t\t | GIS based data will be made available to the Successful bidder. Bidder has to the site survey prior to submit the detailed Engineering Document. Any discrepancy need to brought in notice of JBVNL | \r\n\t\t\tClarification | \r\n\t\t\tGIS based data will be made available to the Successful bidder. Bidder has to the site survey prior to submit the detailed Engineering Document. Any discrepancy need to brought in notice of JBVNL | \r\n\t\t
| 96 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t1, 4 ITB, 16 | \r\n\t\t\tThe joint venture agreement should be registered in the place specified in BDS so as to be legally valid and binding on partners. | \r\n\t\t\tThis is construed as JV Agreement is to be registered and not registration of the JV itself. Further, unincorporated JV (U-JV) is allowed to participate in the tender.Pl remove the necessity to register the JV Agreement. | \r\n\t\t\tThe JV Agreement shall be duly stamped on a Rs. 100 Stamp Paper. | \r\n\t\t\tJBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tThe JV Agreement shall be duly stamped on a Rs. 100 Stamp Paper. | \r\n\t\t
| 97 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t1, 6.2 ITB, 19 | \r\n\t\t\t6.2 The Specific Procurement Notice-Request for Bids (RFB) issued by the Employer is not part of the bidding document | \r\n\t\t\tPlease include the specific Procurement Notice as a part of the bidding document, every document based on which the bid is submitted, needs to form part of the bidding document. | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 98 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t1, 17 ITB, 24 | \r\n\t\t\tThis includes all requirements under the Contractor’s responsibilities for testing, pre-commissioning and commissioning of the plant and, where so required by the bidding document, the acquisition of all permits, approvals and licenses, etc.; the operation, maintenance and training services and such other items and services as specified in the bidding document, all in accordance with the requirements of the General Conditions. | \r\n\t\t\tWhat are the approvals, permits and licenses necessary to be obtained by the Contractor? | \r\n\t\t\t\r\n\t\t\t | Utility will facilitate, however, all the permits / approvals / licenses to be acquired and paid by bidder only and may load the cost in price bid | \r\n\t\t\tClarification | \r\n\t\t\tUtility will facilitate, however, all the permits / approvals / licenses to be acquired and paid by bidder only and may load the cost in price bid | \r\n\t\t
| 99 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t1, 20.8 ITB, 29 | \r\n\t\t\t20.8 The Bid Security of a JV where permitted shall be in the name of the JV that submits the Bid. If the JV has not been legally constituted into a legally enforceable JV at the time of bidding, the Bid Security shall be in the names of all future members as named in the letter of intent referred to in ITB 4.1 and ITB 11.2. | \r\n\t\t\tWhat is the meaning of JV being "legally constituted" or "legally enforceable"? Does it mean it needs to be registered JV? | \r\n\t\t\t\r\n\t\t\t | Yes | \r\n\t\t\tClarification | \r\n\t\t\tYes | \r\n\t\t
| 100 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t1, 51.1 ITB, 41 | \r\n\t\t\t51.1 The Employer proposes the person named in the BDS to be appointed as Adjudicator under the Contract, at the daily fee specified in the BDS, plus reimbursable expenses (actual boarding, lodging, travel and other incidental expenses). If the Bidder disagrees with this proposal, the Bidder should so state in his Bid. If, in the Letter of Acceptance, the Employer does not agree on the appointment of the Adjudicator, the Employer will request the Appointing Authority designated in the Particular Conditions of Contract (PCC) pursuant to Clause 46.1 of the General Conditions of Contract (GCC), to appoint the Adjudicator. | \r\n\t\t\tWe request you to lay down the clear dispute resolution process through arbitration. | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t |
| All disputes and differences arising out of or in connection with this MOU shall first be discussed between the Parties for an amicable solution for 30 days of a notice of dispute or claim by either Party. | \r\n\t\t|||||||||
| \r\n\t\t | |||||||||
| If any disputes or differences between the Parties are not resolved, the same shall be referred for arbitration under the Indian Arbitration and Conciliation Act, 1996 (including its amendments/re-enactments thereto).The arbitral tribunal shall consist of 3 (three) arbitrators – 1 (one) arbitrator each nominated by each Party and the third arbitrator being nominated by the 2 (two) arbitrators so appointed by the Parties | \r\n\t\t|||||||||
| The arbitration proceedings shall be in English and shall take place in Chennai/Mumbai. | \r\n\t\t|||||||||
| 101 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t1, 51ITB, BDS, 49 | \r\n\t\t\tThe Adjudicator proposed by the Employer is: _________________[insert name and address of proposed Adjudicator]. The daily fee for this proposed Adjudicator shall be: __________[insert amount in Rupees – not less than INR 10,000 per day]. The biographical data of the proposed Adjudicator is as follows: ___________________________________________________________ [provide relevant information, such as education, experience, age, nationality, and present position; attach additional pages as necessary] | \r\n\t\t\tWho is the Adjudicator? Please provide the details to appropriately submit our bids. Instead, suggest we have a clear dispute resolution process through arbitration. As per the Conditions of Contract: “The Adjudicator” is the person appointed jointly by the Employer and the Contractor to resolve disputes in the first instance, as provided for in GCC 46. Please clarify on the dispute resolution mechanism under the Contract and the appointment of the authorities. | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\t\r\n\t\t\t | Adjudicator not applicable. | \r\n\t\t
| Dispute resolution as per GCC and India Arbitration and Conciliation Act 1996 and as amended in 2015 | \r\n\t\t|||||||||
| 102 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t1, Appendix to Technical Part | \r\n\t\t\tThis Guarantee will remain in force up to and including the date ____________________4 days after the deadline for submission of Bids as such deadline is stated in the Instructions to Bidders or as it may be extended by the Employer, notice of which extension(s) to the Bank is hereby waived | \r\n\t\t\tThe wordings in red may please be removed as this provision in open-ended in the BG and banks do not issue the BGs. | \r\n\t\t\tThis Guarantee will remain in force up to and including the date ____________________4 days after the deadline for submission of Bids as such deadline is stated in the Instructions to Bidders. Any demand in respect of this guarantee should reach the Bank not later than the above date. | \r\n\t\t\tJBVNL/WB | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| Form of Bid Security – Bank Guarantee, 105 | \r\n\t\t|||||||||
| 103 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t, 9.7 GCC, 552 | \r\n\t\t\t9.7 Pursuant to paragraph 2.2 e. of Appendix B to the General Conditions the Contractor shall permit and shall cause its subcontractors and sub-consultants to permit, the Bank and/or persons appointed by the Bank to inspect the Site and/or the accounts and records relating to the procurement process, selection and/or contract execution, and to have such accounts and records audited by auditors appointed by the Bank if requested by the Bank. | \r\n\t\t\tPlease confirm that such audits will be limited to the accounts maintained for this Project alone. | \r\n\t\t\t\r\n\t\t\t | Audit will be limited to the project related accounts | \r\n\t\t\tClarification | \r\n\t\t\tAudit will be limited to the project related accounts | \r\n\t\t
| 104 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t, 16.1 GCC, 554 | \r\n\t\t\tNotwithstanding the above, the Contractor may furnish to its Subcontractor(s) such documents, data and other information it receives from the Employer to the extent required for the Subcontractor(s) to perform its work under the Contract, in which event the Contractor shall obtain from such Subcontractor(s) an undertaking of confidentiality similar to that imposed on the Contractor under this GCC Clause 16. | \r\n\t\t\tPlease allow for disclosure under legal compulsion and to consultants, agents and advisors engaged for the purpose of the Contract | \r\n\t\t\tThe Contractor may furnish to its Subcontractor(s), advisors, consultants and agents such documents, data and other information it receives from the Employer to the extent required for the Subcontractor(s) to perform its work under the Contract, in which event the Contractor shall obtain from such Subcontractor(s) an undertaking of confidentiality similar to that imposed on the Contractor under this GCC Clause 16. The Contractor may also disclose the Confidential Information to legal or regulatory authorities to the extent required. | \r\n\t\t\tJBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 105 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t, 25.5.2 ; 40.1 GCC, 582, 604 | \r\n\t\t\t25.5.2 When the Contractor is notified by the Project Manager that he will be unable to proceed with the activities and obligations pursuant to above Sub-Clause 25.5.1, the Contractor shall be entitled to the following: | \r\n\t\t\tPlease clarify that under such events giving raise to extension of contract duration, the Employer shall not levy any delay damages on the Contractor, unless the extension is provided due to proven delay attributable to the Contractor. | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| (a) the Time of Completion shall be extended for the period of suspension without imposition of liquidated damages pursuant to GCC Sub-Clause 26.2; | \r\n\t\t|||||||||
| 106 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t, 30 GCC, 589 | \r\n\t\t\tThat this limitation shall not apply to the cost of repairing or replacing defective equipment, or to any obligation of the Contractor to indemnify the Employer with respect to patent infringement. | \r\n\t\t\tLimitation of liability is not applicable in case of patent infringement or defect rectification- BU to note | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 107 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t, 39.2 GCC, 601 | \r\n\t\t\t39.2 Changes Originating from Employer | \r\n\t\t\tWhat is the extent to which a change can be ordered? Specify a percent of the contract price, till which a change can be necessary under the contract. | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 39.2.1 If the Employer proposes a Change pursuant to GCC Sub-Clause 39.1.1, it shall send to the Contractor a “Request for Change Proposal,” requiring the Contractor to prepare and furnish to the Project Manager as soon as reasonably practicable a “Change Proposal,” which shall include the following | \r\n\t\t|||||||||
| 108 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t, 42.2 GCC, 608 | \r\n\t\t\t42.2 Termination for Contractor’s Default | \r\n\t\t\tWhat are payments that the Contractor is entitled to in case of termination in such event? | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 109 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t, 45 GCC, 615 | \r\n\t\t\tIf the Contractor fails to give notice of a claim within such period of 28 days, the Time for Completion shall not be extended, the Contractor shall not be entitled to additional payment, and the Employer shall be discharged from all liability in connection with | \r\n\t\t\tFrequent notifications of the events leading to claim and an aggregate claim raised in the end of the contract, can be entertained. Please confirm and this clause does not amount to waiver of the contractor’s right to raise a claim. | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| the claim | \r\n\t\t|||||||||
| 110 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t, 46.5 GCC, 617 | \r\n\t\t\tThe Arbitrator(s) shall give a decision in writing within 120 days of start of the proceedings unless otherwise agreed to by the Parties. The Arbitrators shall entertain only those issues which have been earlier referred to the Adjudicator and either party is dissatisfied with the decision given by the Adjudicator. | \r\n\t\t\tPlease confirm that all disputes under the contract, can be referred to the arbitrator and the Arbitration shall be conducted as the Indian Arbitration & Conciliation Act of 1996 (amendments and re-enactments thereto) | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 111 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t, PC 46, 640 | \r\n\t\t\tg) The Arbitrator should give final award within 180 days of starting of the proceedings, unless otherwise agreed to by the Parties. | \r\n\t\t\tThe timelines of the arbitration and the manner of appointment shall be as per the Indian Arbitration & Conciliation Act of 1996 (amendments and re-enactments thereto). Please confirm. Further, suggest we have same dispute resolution mechanisms under both GCC and O&M Contracts. | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 112 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t, Appendix 2. Price Adjustment, 652 | \r\n\t\t\tAppendix 2. Price Adjustment | \r\n\t\t\tPlease provide for suitable price adjustment if allowed under the contract. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| The prices shall remain firm and fixed for the duration of the Contract. | \r\n\t\t|||||||||
| 113 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t, Advance Payment Security | \r\n\t\t\tThis guarantee shall remain valid and in full effect from the date of the advance payment under the Contract until _________________________ [name of Employer] receives full repayment of the same amount from the Applicant. Consequently, any demand for payment under this guarantee must be received by us at this office on or before that date. | \r\n\t\t\tPlease provide an expiry or end date for the Advance BG. This will be without prejudice to the rights of the Employer to seek for the contractor to extend and keep the BG alive till the advance money is paid fully, as under the contract. But in the BG, request to provide an end date. | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tABG should be valid for the implementation period (i.e. 24 months) from the date of contract agreement. | \r\n\t\t
| Demand Guarantee | \r\n\t\t|||||||||
| [Guarantor letterhead or SWIFT identifier code], 666 | \r\n\t\t|||||||||
| 114 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t, Clause 4- Tripartite Agreement, 672 | \r\n\t\t\tc) JBVNL reserves the right to terminate this Agreement at the risk and cost of………………….(Name of 2nd Party), in case the termination notice served under clause (a) or 4 (b).4. JBVNL reserves the right to levy liquidated damage, which Parties considered to be genuine estimate for the default or delay pertaining to service or product pursuant to this Agreement by TSP or BIDDER. Such damages shall be levied @ of….. for each day of delay or default subject to the maximum of 10% of the contract value. Also, JBVNL reserve the right to terminate this Agreement at the risk and cost of TSP and/or BIDDER once the liquidated damages reached the maximum permissible limit under this Agreement | \r\n\t\t\tPlease remove this line. The risk & cost obligations need to be taken up by the TSP. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 115 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t698 of pdf | \r\n\t\t\t15. ASSIGNMENT AND SUBCONTRACTING | \r\n\t\t\tPlease delete this clause | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 15.1 The Service Provider shall not sublet, transfer or assign the contract or any part thereof without the prior written permission of Employer. The Service provider shall not subcontract any of the Services having a value of more than 50% of the Annual O&M Price of the concerned year, except upon the Employer’s advance written approval of the subcontracting of such works. | \r\n\t\t|||||||||
| 116 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s L&T ECC | \r\n\t\t\t, GCC, PCC and O&M Contracts., | \r\n\t\t\tTermination for Employer’s Convenience | \r\n\t\t\tPlease provide for suitable compensation in case of termination at employer's convenience, apart from work done payments | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 117 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause Table 3 - Eligibility and Qualification Criteria for Single Bidder (without JV) | \r\n\t\t\tNon-performance of a contract did not occur within the last Five (5) years prior to the deadline for application submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the Bidder have been exhausted. | \r\n\t\t\tRequest JBVNL to modify this clause for Similar Project including AMI/AMR | \r\n\t\t\tL&T execute various EPC projects via different Business verticals. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 2. History of non-performing contracts, page no.57 | \r\n\t\t|||||||||
| 118 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause Table 3 - Eligibility and Qualification Criteria for Single Bidder (without JV) | \r\n\t\t\tThe Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years, out of which the bidder must have installed and commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\tRequest for amendment | \r\n\t\t\tThe Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must has successfully executed AMI/AMR of at least 36,000 meters/Nodes. | \r\n\t\t\t4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must have installed or commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\tclarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 4. Technical Qualification requirement | \r\n\t\t|||||||||
| 4.2b Specific Experience, page no.60 | \r\n\t\t|||||||||
| 119 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause PCC 8. Time for Commencement and Completion, page no.635 | \r\n\t\t\tPCC 8.2 The Time for Completion of the whole of the Facilities shall be 24 months for implementation and 60 months for O&M from the Effective Date as described in the Contract Agreement. | \r\n\t\t\tBased on our experience of Such Project, request JBVNL to extend the implementation schedule from 24 months to 36 months | \r\n\t\t\tPCC 8.2 The Time for Completion of the whole of the Facilities shall be 36 months for implementation and 60 months for O&M from the Effective Date as described in the Contract Agreement. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\t4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must have executed (including installation and commissioning) at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t
| 120 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 1.3 Advanced Metering Infrastructure (AMI) System, page no.136 | \r\n\t\t\tDeployment of HES/NMS application on Cloud. Bidder has to provide HES on Cloud on monthly chargeable basis till JBVNL provide/arrange the cloud service provider for the period not more than 1 year. The period may be extended further subject to mutual agreement of JBVNL and Bidder by reviewing the upcoming Cloud services possibility under another RFP. Details about the cloud sizing requirement may be referred to clause no. 1.3.6.(Requirement of IT | \r\n\t\t\tIt is important to note that cloud services for shorter period is not economical. Also re-implementation of the HES/NMS solution to another cloud provider will require significant effort in terms of installation & configuration effort including 3G/4G network configuration. Also, in case the volume of meter installation is significant while migrating to a new CSP, the data migration & black-out period could be significant. We propose that the implementer should cost for cloud only for limited number of meter installation i.e. up to 20000 metering points. We assume Utility's CSP will be onboarded by this time & beyond this number of metering point the utility's chosen CSP will be used. Kindly confirm. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| infrastructure on cloud) | \r\n\t\t|||||||||
| 121 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause Table 3 - Eligibility and Qualification Criteria for Single Bidder (without JV), page no.58 | \r\n\t\t\tSubmission of audited balance sheets or if not required by the law of the Bidder’s Country, other financial statements acceptable to the Employer, for the last five [5] years to demonstrate the current soundness of the Bidders financial position and its prospective long-term profitability. | \r\n\t\t\tBidder understands that to substantiate Current soundness of Financial positional and its prospective long-term profitability, following documents need to be submitted along with the bid. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBidder to showcase prospective long-term profitability andtheir balance sheet should be positive in last 5 years. | \r\n\t\t
| 1. Audited Proof of Profitability for last five years . | \r\n\t\t|||||||||
| 2. Earning call of Company which is available in public domain. | \r\n\t\t|||||||||
| JBVNL is requested to confirm the above requirement. | \r\n\t\t|||||||||
| 122 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 1.3 Advanced Metering Infrastructure (AMI) System, page no.136 | \r\n\t\t\tPrepare Implementation Plan based on actual field survey | \r\n\t\t\tThe clause indicates that the implementor need to carry out actual field survey, create implementation plan and then subsequently carry out actual work. Kindly confirm the same as detailed field survey will have commercial impact. | \r\n\t\t\t\r\n\t\t\t | Yes, a survey is to be done before commencement of work | \r\n\t\t\tClarification | \r\n\t\t\tYes, a survey is to be done before commencement of work | \r\n\t\t
| 123 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 1.3 Advanced Metering Infrastructure (AMI) System, page no.137 | \r\n\t\t\tFigure 1 General Architecture of AMI System and Integration with Other System | \r\n\t\t\tThe architecture diagram indicates "Manual meter reading support". Kindly note that manual meter reading support can be achieved by MDM using a separate HES or BCS software and not by the AMI HES. Kindly confirm. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed, it will be handled in MDM | \r\n\t\t
| 124 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 3.4, page no.53 | \r\n\t\t\tNet Worth for average of the last three Financial Years should be positive. | \r\n\t\t\tPlease note that average value would not be the right metric of evaluation since it isn't arithmetically accurate. Request to amend it to "Net Worth for each of the last three Financial Years should be positive". | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tAmendment | \r\n\t\t\tNet Worth for each of the last three Financial Years should be positive | \r\n\t\t
| 125 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 4, page no.77 | \r\n\t\t\tTechnical Annexure-4 - Technical Specification for CTPT operated AC Three Phase Four Wire HT Static Watt Hour Smart Meter of Accuracy Class 0.5s with Separate Meter Box. | \r\n\t\t\tSpecifications are missing in the Tender document. Request provide the same | \r\n\t\t\t\r\n\t\t\t | Kindly refer annexure-4 | \r\n\t\t\tAmendment | \r\n\t\t\tKindly refer annexure-4 | \r\n\t\t
| 126 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause c, page no.135 | \r\n\t\t\tc) Supply/Planning/Setup/tuning of RF Mesh Communication Infrastructure including Network Management (NMS) & Head End System (HES) for the project area. HES, NMS and associated Software should be scalable of handling at least 10,00,000 Meters. | \r\n\t\t\tThis clause is in contradiction with the BoQ row element stating that | \r\n\t\t\t\r\n\t\t\t | Final Quantity to be considered as 3,51,710 for meters as on date but the system should support scalability up to 10,00,000 Meters to accommodate. | \r\n\t\t\tAmendment | \r\n\t\t\tFinal Quantity to be considered as 3,51,710 for meters as on date but the system should support scalability up to 10,00,000 Meters to accommodate. | \r\n\t\t
| "One time Head End System (HES) base software perpetual License for 3,62,655 consumers (scalable up to 5,00,000 consumers)". Please clarify the range of scalability. | \r\n\t\t|||||||||
| 127 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 2, page no.166 | \r\n\t\t\t>= 90% to < 99%* | \r\n\t\t\tRequest to remove the additional penalty clause as the penalty is over and above the loss of revenue incurred by the bidder for non-reporting meters. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| No payment towards non-reporting consumer Meters. Additionally, penalty at the rate of percentage by which the SLA falls below 99% shall be deducted from the monthly invoice of the vendor. | \r\n\t\t|||||||||
| 128 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 5.4, page no.172 | \r\n\t\t\tBase Current (Ib) – 5 Amps. | \r\n\t\t\tRequest to amend the current rating as 10-60 A for single phase smart meters. The meters would fulfil the starting current and accuracy requirements as per 5-30 A meters, while they will be able to also handle larger currents, thus providing longer range along with ensuring accuracy. | \r\n\t\t\t\r\n\t\t\t | 1 Ph Smart meter current rating as 10-60 Amp | \r\n\t\t\tClarification | \r\n\t\t\t1 Ph Smart meter current rating as 5-30 Amp | \r\n\t\t
| Maximum Current (Imax) - 30 Amps. | \r\n\t\t|||||||||
| 129 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 3e, page no.176 | \r\n\t\t\t(ETBC). The ETBC shall be extended by minimum 50mm below plane surface of the terminal block with suitable sealing arrangement of terminal cover for providing numbered double anchor polycarbonate lash wire seal, which shall be supplied loose by the bidder as per technical specification of Polycarbonate Seals. | \r\n\t\t\tRequest to modify it to 30mm | \r\n\t\t\t\r\n\t\t\t | The ETBC shall be extended by minimum 30mm below plane surface of the terminal block with suitable sealing arrangement of terminal cover | \r\n\t\t\tAmendment | \r\n\t\t\tThe ETBC shall be extended by minimum 30mm below plane surface of the terminal block with suitable sealing arrangement of terminal cover | \r\n\t\t
| 130 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 13, page no.178 | \r\n\t\t\te)The make of the load switch should be of Gruner / KG Technologies (German) make only and same shall be confirmed by the bidder during tendering. Switch shall be in compliance to IS 15884. | \r\n\t\t\tThis is a restrictive clause. The choice of components used should be with the bidder considering factors like design flexibility, component availability and delivery commitments without compromising on the quality and performance of the product. Request delete this clause | \r\n\t\t\t\r\n\t\t\t | e)The make of the load switch should be of Gruner / KG Technologies (German) or Equivalent make only and same shall be confirmed by the bidder during tendering. Switch shall be in compliance to IS 15884. | \r\n\t\t\tAmendment | \r\n\t\t\te)The make of the load switch should be of Gruner / KG Technologies (German) or Equivalent make only and same shall be confirmed by the bidder during tendering. Switch shall be in compliance to IS 15884. | \r\n\t\t
| 131 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 14, page no.179 | \r\n\t\t\tUtilization category of the load switch Shall comply IS 15884 | \r\n\t\t\tIS 15884 doesn't specify the utilization category of the load switch. Hence, we request you to confirm that UC2 shall be provided in single phase meter. | \r\n\t\t\t\r\n\t\t\t | UC2 or better for 1 Ph & 3 Ph WC Smart Energy meter | \r\n\t\t\tAmendment | \r\n\t\t\tUC 1 for 1 Ph meters and UC2 for 10-60A 3PH WCM | \r\n\t\t
| 132 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 2, page no.181 | \r\n\t\t\tAdvanced security outlined in clause 7.1.2 of IS 15959 (Part 1) shall be provided. | \r\n\t\t\tThe reference standards shall be amended as IS 15959 (Part 2) | \r\n\t\t\t\r\n\t\t\t | Any latest amended to be complied | \r\n\t\t\tClarification | \r\n\t\t\tAny latest amended to be complied | \r\n\t\t
| 133 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 8.4, page no.188 | \r\n\t\t\ta. Occurrence and restoration of following Voltage related events shall be logged in meter memory. | \r\n\t\t\tThe clause is incomplete. Please specify the voltage events for which logging needs to be provided. | \r\n\t\t\t\r\n\t\t\t | Pls refer annexure -5 for Tamper events | \r\n\t\t\tAddendum | \r\n\t\t\tPls refer annexure -5 for Tamper events. Moreover all the tamper event as per relevant IS and CBIP to be provided. | \r\n\t\t
| b. For each occurrence event captured, the cumulative tamper count shall be incremented | \r\n\t\t|||||||||
| 134 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 8.8, page no.188 | \r\n\t\t\ta) Occurrence and restoration of following events shall be logged in meter memory as per table A8 of IS 15959 (Part 2) | \r\n\t\t\tThe clause is incomplete. Please specify the events for which logging needs to be provided. | \r\n\t\t\t\r\n\t\t\t | Pls refer annexure -5 for Tamper events | \r\n\t\t\tAddendum | \r\n\t\t\tPls refer annexure -5 for Tamper events. Moreover all the tamper event as per relevant IS and CBIP to be provided. | \r\n\t\t
| 135 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 8.14, page no.189 | \r\n\t\t\tThe meter shall not get affected by any remote control device & shall continue recording energy under any one or combinations of the following conditions: | \r\n\t\t\tRequest change the clause to "The meter shall not get affected by any remote control device specified under CBIP 325 & shall continue recording energy "' | \r\n\t\t\t\r\n\t\t\t | Clause deleted | \r\n\t\t\tAmendment | \r\n\t\t\tClause deleted | \r\n\t\t
| 136 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 11a, page no.194 | \r\n\t\t\tOptical port should be provided with at least 1-mtr cable, having optical sensor at one end and USB 3.0 or higher connector on other end. Cable should be suitable for downloading meter data. | \r\n\t\t\tMeter data transfer is at 9.6kbps (min) as per previous clause. Hence request to keep the USB version as 1.1 or higher. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tAgreed, however provision of reading meter through optical port should be kept there as a fall back arrangement in case RF fails. | \r\n\t\t
| Supply of optical cable is not required for each meter since data communication will be done over RF. Hence request remove the requirement of cables. | \r\n\t\t|||||||||
| 137 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 12.1.3, page no.195 | \r\n\t\t\tThe bids of only those bidders shall be considered to be meeting the type test criteria who furnishes complete type test certificates along with the bid as per above provision | \r\n\t\t\tThe Technical Qualification clause 4.1 states that "Availability of IS 16444 certificates for at least one type of electricity meter." | \r\n\t\t\t\r\n\t\t\t | Bidder to furnish BIS for any one type of meter with bid document for meeting the qualifying requirement, however bidder shall submit BIS certificate of all type of meters before commencement of meter supply. (No type test report to be furnished with bid) | \r\n\t\t\tAmendment | \r\n\t\t\tBidder to furnish BIS for any one type of meter with bid document for meeting the qualifying requirement, however bidder shall submit BIS certificate of all type of meters before commencement of meter supply. (No type test report to be furnished with bid) | \r\n\t\t
| However the indicated clause call for type test certificate as per IS 16444 for each type of meter mandatorily without which bid will not be considered. This is in contravention to the technical Qualification clause. Request amend these clauses in line with the Technical Qualification clause 4.1, "Availability of IS 16444 certificates for at least one type of electricity meter." | \r\n\t\t|||||||||
| 138 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause , page no.196 | \r\n\t\t\tFollowing documents shall be sent along with material: | \r\n\t\t\tThe project is for supply, installation and O&M of the smart meters. After dispatch, the meters would be available with the bidder for the installation process. Hence the highlighted documents will be available with the bidder in the soft copy format for verification/usage by JBVNL. Request to amend the clause suitably. | \r\n\t\t\t\r\n\t\t\t | Agreed, however on request bidder will furnish all the details as utility requirement | \r\n\t\t\tClarification | \r\n\t\t\tAgreed, however on request bidder will furnish all the details as utility requirement | \r\n\t\t
| a. Govt. certified/accredited lab testing certificate | \r\n\t\t|||||||||
| b. Meter Test reports | \r\n\t\t|||||||||
| c. MDCC issued by JBVNL | \r\n\t\t|||||||||
| d. Invoice in duplicate | \r\n\t\t|||||||||
| e. Packing list | \r\n\t\t|||||||||
| f. Drawings & catalogue | \r\n\t\t|||||||||
| g. Guarantee / Warranty card | \r\n\t\t|||||||||
| h. Delivery Challan | \r\n\t\t|||||||||
| i. Other Documents (as applicable) | \r\n\t\t|||||||||
| j. One no. leaflet with each meter | \r\n\t\t|||||||||
| 139 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 17, page no.199 | \r\n\t\t\tComponent Specifications | \r\n\t\t\tThe choice of components used should be with the bidder considering factors like design flexibility, component availability and delivery commitments without compromising on the quality and performance of the product. The bidder is responsible for the supply of the product and O&M of the project. The responsibility of product performance rests with the bidder. Hence the restrictions placed on the component specifications can be removed. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBidder to refer this amendment and existing clauses for component list and to be comply | \r\n\t\t
| 140 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 14, page no.227 | \r\n\t\t\tUtilization category of the load switch shall comply IS 15884. | \r\n\t\t\tIS 15884 doesn't specify the utilization category of the load switch. Hence, we request you to confirm that UC2 shall be provided in three phase meter. | \r\n\t\t\t\r\n\t\t\t | UC2 or better for 1 Ph & 3 Ph WC Smart Energy meter | \r\n\t\t\tClarification | \r\n\t\t\tUC 1 for 1 Ph meters 5-30A and UC2 for 10-60A 3PH WCM | \r\n\t\t
| 141 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 8.4, page no.236 | \r\n\t\t\ta) Occurrence and restoration of following Voltage related events shall be logged in meter memory. | \r\n\t\t\tThe clause is incomplete. Please specify the voltage events for which logging needs to be provided. | \r\n\t\t\t\r\n\t\t\t | Pls refer annexure-5 | \r\n\t\t\tAddendum | \r\n\t\t\tPls refer annexure-5 | \r\n\t\t
| b) For each occurrence event captured, the cumulative tamper count shall be incremented | \r\n\t\t|||||||||
| 142 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 8.7, page no.236 | \r\n\t\t\tOccurrence and restoration of following events shall be logged in meter memory as per table A8 of IS 15959 (Part 2). | \r\n\t\t\tThe clause is incomplete. Please specify the events for which logging needs to be provided. | \r\n\t\t\t\r\n\t\t\t | Pls refer annexure-5 | \r\n\t\t\tAddendum | \r\n\t\t\tPls refer annexure-5 | \r\n\t\t
| 143 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 8.12, page no.238 | \r\n\t\t\tThe meter shall not get affected by any remote control device & shall continue recording energy under any one or combinations of the following conditions: | \r\n\t\t\tRequest change the clause to "The meter shall not get affected by any remote control device specified under CBIP 325 & shall continue recording energy "' | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 144 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 12, page no.241 | \r\n\t\t\tOptical port should be provided with at least 1-mtr cable, having optical sensor at one end and USB 3.0 or higher connector on other end. Cable should be suitable for downloading meter data. | \r\n\t\t\tMeter data transfer is at 9.6kbps (min) as per previous clause. Hence request to keep the USB version as 1.1 or higher. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed, however provision of reading meter through optical port should be kept there as a fall back arrangement in case RF fails. | \r\n\t\t
| Supply of optical cable is not required for each meter since data communication will be done over RF. Hence request remove the requirement of cables. | \r\n\t\t|||||||||
| 145 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 30, page no.242 | \r\n\t\t\tThe bids of only those bidders shall be considered to be meeting the type test criteria who furnishes complete type test certificates along with the bid as per above provision. | \r\n\t\t\tThe Technical Qualification clause 4.1 states that "Availability of IS 16444 certificates for at least one type of electricity meter." | \r\n\t\t\t\r\n\t\t\t | Bidder to furnish BIS for any one type of meter with bid document for meeting the qualifying requirement, however bidder shall submit BIS certificate of all type of meters before commencement of meter supply. (No type test report to be furnished with bid) | \r\n\t\t\tAmendment | \r\n\t\t\tBidder to furnish BIS for any one type of meter with bid document for meeting the qualifying requirement, however bidder shall submit BIS certificate of all type of meters before commencement of meter supply. (No type test report to be furnished with bid) | \r\n\t\t
| However the indicated clause call for type test certificate as per IS 16444 for each type of meter mandatorily without which bid will not be considered. This is in contravention to the technical Qualification clause. Request amend these clauses in line with the Technical Qualification clause 4.1, "Availability of IS 16444 certificates for at least one type of electricity meter." | \r\n\t\t|||||||||
| 146 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 35, page no.247 | \r\n\t\t\tComponent Specifications | \r\n\t\t\tThe choice of components used should be with the bidder considering factors like design flexibility, component availability and delivery commitments without compromising on the quality and performance of the product. The bidder is responsible for the supply of the product and O&M of the project. The responsibility of product performance rests with the bidder. Hence the restrictions placed on the component specifications can be removed. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 147 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 8, page no.276 | \r\n\t\t\tb) Meter shall comply requirement of clause 6.9 and 12.5 of IS 13779. | \r\n\t\t\tIS 13779 is not applicable for CT operated meters. Request amend to IS 14697. | \r\n\t\t\t\r\n\t\t\t | b) Meter shall comply requirement of clause 12.5 of IS 14697. | \r\n\t\t\tAmendment | \r\n\t\t\tPlease note, for LTCT operated meters up to 100 KVA transformer bidder has to quote for thread thru type meters (40-200A) as per IS 16444 (Part 1) & relevant IS 15959 and for above 100 KVA transformers LTCT operated meters with suitable resin cast ring type CT and SMC type double chamber box to be provided. | \r\n\t\t
| \r\n\t\t | |||||||||
| Thread thru meter specification enclosed. | \r\n\t\t|||||||||
| 148 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 14, page no.277 | \r\n\t\t\tb) As per clause no 1.2(b) of IS 16444 Part -1. Meter should have provision of communication module with both the variant mentioned in IS 16444 Part-1. This module should be able to connect NAN or WAN (as per the plugged module RF or GSM) for two-way communication. | \r\n\t\t\tIS 16444 Part-1 is not applicable for CT operated meters. Request amend to IS 16444 Part-2. | \r\n\t\t\t\r\n\t\t\t | Clause deleted | \r\n\t\t\tAmendment | \r\n\t\t\tClause deleted | \r\n\t\t
| 149 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 1, page no.286 | \r\n\t\t\ta. Occurrence and restoration of following current related events shall be logged in meter memory as per table A5 of IS 15959 (Part2). | \r\n\t\t\tTable A5 of IS 15959 (Part2) is defined for single phase meters. Request change to IS 15959 (Part3) | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 150 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 2, page no.286 | \r\n\t\t\ta. Occurrence and restoration of following Power related events should be logged in meter memory as per table A6 of IS 15959 (Part 2). | \r\n\t\t\tTable A6 of IS 15959 (Part2) is defined for single phase meters. Request change to IS 15959 (Part3) | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 151 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 4, page no.286 | \r\n\t\t\ta) Occurrence and restoration of following Voltage related events shall be logged in meter memory. | \r\n\t\t\tThe clause is incomplete. Please specify the voltage events for which logging needs to be provided. | \r\n\t\t\t\r\n\t\t\t | Pls refer annexure-5 | \r\n\t\t\tAddendum | \r\n\t\t\tPls refer annexure-5 | \r\n\t\t
| b) For each occurrence event captured, the cumulative tamper count shall be incremented | \r\n\t\t|||||||||
| 152 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 7, page no.286 | \r\n\t\t\ta. Occurrence and restoration of following events shall be logged in meter memory as per table A8 of IS 15959 (Part 2). | \r\n\t\t\tTable A8 of IS 15959 (Part2) is defined for single phase meters. Request change to IS 15959 (Part3) | \r\n\t\t\t\r\n\t\t\t | Pls refer annexure-5 | \r\n\t\t\tAddendum | \r\n\t\t\tPls refer annexure-5 | \r\n\t\t
| 153 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 10, page no.287 | \r\n\t\t\ta. Occurrence of following non-rollover events shall be logged in meter memory as per table A9 of IS 15959 (Part 2). | \r\n\t\t\tTable A9 of IS 15959 (Part2) is defined for single phase meters. Request change to IS 15959 (Part3) | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 154 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 13, page no.288 | \r\n\t\t\tCaptured parameters mentioned above are to be captured when event occurrence and restoration is logged as per table A11 of IS 15959 (Part 2). | \r\n\t\t\tTable A11 of IS 15959 (Part2) is defined for single phase meters. Request change to IS 15959 (Part3) | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 155 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 4, page no.290 | \r\n\t\t\tb. Bidder shall ensure integration of software with any of JBVNL system during the life of meter free of cost. JBVNL will provide all the required support for integration activity. | \r\n\t\t\tThe scope of integration will be only AMI system. No other system integration are in bidder's scope. | \r\n\t\t\t\r\n\t\t\t | There is Home Grown Billing Application developed by M/s SRIT is being used as on date. JBVNL is planning to have Enterprise level Unified Billing application i.e. SAP ISU / Oracle etc. in future. | \r\n\t\t\tClarification | \r\n\t\t\tThere is Home Grown Billing Application developed by M/s SRIT is being used as on date. JBVNL is planning to have Enterprise level Unified Billing application i.e. SAP ISU / Oracle etc. in future. | \r\n\t\t
| Bidder has to ensure to provide the billing determinants in soft copy or API form to facilitate the existing bill till the new billing system deployed. | \r\n\t\t\tBidder has to ensure to provide the billing determinants in soft copy or API form to facilitate the existing bill till the new billing system deployed. | \r\n\t\t||||||||
| We understand that , after integration of HES System with forthcoming MDM will take care of billing determinants to pass to Billing System. | \r\n\t\t\tWe understand that , after integration of HES System with forthcoming MDM will take care of billing determinants to pass to Billing System. | \r\n\t\t||||||||
| 156 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 50, page no.292 | \r\n\t\t\tThe bids of only those bidders shall be considered to be meeting the type test criteria who furnishes complete type test certificates along with the bid as per above provision. | \r\n\t\t\tThe Technical Qualification clause 4.1 states that "Availability of IS 16444 certificate for at least one type of electricity meter." | \r\n\t\t\t\r\n\t\t\t | Bidder to furnish BIS for any one type of meter with bid document for meeting the qualifying requirement, however bidder shall submit BIS certificate of all type of meters before commencement of meter supply. (No type test report to be furnished with bid) | \r\n\t\t\tAmendment | \r\n\t\t\tBidder to furnish BIS for any one type of meter with bid document for meeting the qualifying requirement, however bidder shall submit BIS certificate of all type of meters before commencement of meter supply. (No type test report to be furnished with bid) | \r\n\t\t
| However the indicated clause call for type test certificate as per IS 16444 for each type of meter mandatorily without which bid will not be considered. This is in contravention to the technical Qualification clause. Request amend these clauses in line with the Technical Qualification clause 4.1, "Availability of IS 16444 certificate for at least one type of electricity meter." | \r\n\t\t|||||||||
| 157 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 19.2, page no.300 | \r\n\t\t\tLT meter box shall contain two separate chambers. The upper chamber shall be suitable to house 3 phase 4 wire energy meter. The lower chamber of the box is intended for housing 04 nos. ring type LT CTs. Both the chambers of box shall be independent from each other. | \r\n\t\t\tWe understand that the scope of supply include LTCT smart meter with SMC box. | \r\n\t\t\t\r\n\t\t\t | CTs is also part of supply and 04 CTs per meter are to be supplied and installed. | \r\n\t\t\tAmendment | \r\n\t\t\tPlease note, for LTCT operated meters up to 100 KVA transformer bidder has to quote for thread thru type meters (40-200A) as per IS 16444 (Part 1) & relevant IS 15959 and for above 100 KVA transformers LTCT operated meters with suitable resin cast ring type CT and SMC type double chamber box to be provided.Thread thru meter specification enclosed. | \r\n\t\t
| External ring type CTs are not scope of the bidder. | \r\n\t\t\t\r\n\t\t | ||||||||
| 158 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 8.1 & 8.2, page no.635 | \r\n\t\t\tPCC 8.1 The Contractor shall commence work on the Facilities from the Effective Date for determining Time for Completion as specified in the Contract Agreement. | \r\n\t\t\tBidder understands that Effective date of contract shall start after fulfilling below conditions, | \r\n\t\t\t\r\n\t\t\t | Effective date will be the date of execution of contract agreement. | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| \r\n\t\t\t | 1) This Contract Agreement has been duly executed for and on behalf of the Employer and the Contractor | \r\n\t\t||||||||
| PCC 8.2 The Time for Completion of the whole of the Facilities shall be 24 months for implementation and 60 months for O&M from the Effective Date as described in the Contract Agreement | \r\n\t\t\t2) The Contractor has submitted to the Employer the Performance Security and the advance payment guarantee | \r\n\t\t||||||||
| \r\n\t\t\t | 3) The Employer has paid the Contractor the advance payment | \r\n\t\t||||||||
| \r\n\t\t\t | 4) Employer has handed over the clear site fronts and site details to supplier | \r\n\t\t||||||||
| 159 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause PCC 13. Securities, page no.636 | \r\n\t\t\tPerformance Bank Guarantee | \r\n\t\t\t1) We understand that the Performance Security shall be reduced to 10% of O&M cost upon operational acceptance & shall become null & void after 365 days from operational acceptance or 540 days from completion of facilities, whichever comes earlier. | \r\n\t\t\t\r\n\t\t\t | Bidder will not be held liable for any reason which are not attributable to bidder | \r\n\t\t\tClarification | \r\n\t\t\tBidder will not be held liable for any reason which are not attributable to bidder | \r\n\t\t
| 2) In case the operational acceptance or completion of facilities gets delayed beyond 24 months from the effective date of contract due to reasons not attributable to the contractor, then the performance security shall be reduced to 10% of O&M cost. | \r\n\t\t|||||||||
| 160 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause PCC 14 Taxes and Duties, page no.636 | \r\n\t\t\tWhile making payment taxes will be deducted at source (TDS) as per Indian Income Tax Act and issue TDS Certificate to the contractor, as applicable. | \r\n\t\t\tMonthly TDS certificate shall be issued by the Employer. | \r\n\t\t\t\r\n\t\t\t | TDS certificate will be issue as per standard organisation practice and / or world bank guidelines | \r\n\t\t\tClarification | \r\n\t\t\tTDS certificate will be issue as per standard organisation practice and / or world bank guidelines | \r\n\t\t
| 161 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 11 Contract Price, page no.554 | \r\n\t\t\tContract Price shall be a firm lump sum not subject to any alteration, except in the event of a Change in the Facilities or as otherwise provided in the Contract. | \r\n\t\t\tRequest to amend | \r\n\t\t\tContract Price shall be a firm lump sum not subject to any alteration, except in the event of a Change in the Facilities, delay in project leading to contractors’ cost escations due to reasons not attributable to the contractor or as otherwise provided in the Contract. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 162 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 19.6, page no.636 | \r\n\t\t\tGCC 19.6 – The Contractor in his contract with OEM of NIC Cards/ Router /DCU / Collector shall include provisions that JBVNL shall reserve the right to sign an agreement directly with the OEM/sub-contractor of the NIC cards/Routers/DCU/Collectors for the purchase of any additional such equipment beyond the order quantity or any future requirements. An unpriced copy such contract will be provided to JBVNL | \r\n\t\t\tLead bidder shall be the Single point of contact for the Employer for complete Project Life Cycle. Any additional requirement shall be done through Lead bidder only. JBVNL can do agreement with the Subcontractor after receipt of last payment of final quarter of O&M. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 163 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause PCC 25. Commissioning and Operational Acceptance, page no.637 | \r\n\t\t\tAdditional Clause | \r\n\t\t\tRequest to delete: | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Point no. (c ) (i) (5) - 5. Any other work not included in this RFP but necessary for this project success. | \r\n\t\t|||||||||
| 164 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause PCC 47, page no.641 | \r\n\t\t\tAdd a new Clause | \r\n\t\t\tBidder understand that four separate O&M contract stands for Four phase of Project. | \r\n\t\t\t\r\n\t\t\t | Yes | \r\n\t\t\tClarification | \r\n\t\t\tYes | \r\n\t\t
| For the purposes of ease of contract administration, administration and funding requirements , as stated in Bid Data Sheet Clause ……… , the Employer will enter into four separate O&M contracts in the format attached to this Section as Annex1. The provisions of the O&M contracts are to be read in conjunction with the provisions of the GCC and PCC hereinabove . The breach in any of the contracts will automatically construe breach in all other contracts and all remedial measures will apply | \r\n\t\t|||||||||
| 165 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 12, page no.648 | \r\n\t\t\tAppendix 1. Terms and Procedures of Payment | \r\n\t\t\tRequest to change the Payment Schedule - 2 | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Payment terms : | \r\n\t\t|||||||||
| 1) 60% to be changed to 75% | \r\n\t\t|||||||||
| 2) 5% against data availability in HES | \r\n\t\t|||||||||
| 3) 5% against consumer reports | \r\n\t\t|||||||||
| 4) 5% against complete project operational acceptance. | \r\n\t\t|||||||||
| For payment of 10% (5%+5%) retention, cap dates needs to be defined in case of delay in the project. | \r\n\t\t|||||||||
| Documents : | \r\n\t\t|||||||||
| 1) Original and six copies of negotiable, clean, on-board bill of lading marked freight prepaid and six copies of non-negotiable bill of lading. - Not applicable since this is domestic supply. | \r\n\t\t|||||||||
| 2) Certificate of Origin - Not applicable since this is domestic | \r\n\t\t|||||||||
| 166 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 12, page no.650 | \r\n\t\t\tSchedule - 3 : Design Services : | \r\n\t\t\t1) For Schedule 3 (Design services) within 14 days project manager shall approve drawings/documents. In case Employer delays the approval then the same shall be considered as deemed acceptance.(Plz refer clause 20.3.2 page 564) | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Schedule - 4 : Installation Services : | \r\n\t\t\t2) For Schedule 4 (Installation Services) : 80% payment employer's authorization to be done within 3 days from the date of submission. | \r\n\t\t||||||||
| \r\n\t\t\t | 3) For Schedule 4 point no. (c) - "Phase Wise" word to be included before "Operational Acceptance Certificate". | \r\n\t\t||||||||
| \r\n\t\t\t | 4) For 5%+5% retention payment cap date to be defined in case of delay in project. Employer’s authorization to be done within 3 days from the date of submission. | \r\n\t\t||||||||
| 167 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 13, page no.555 | \r\n\t\t\tPerformance Security to be submitted within 28 days from the notification of contract award. | \r\n\t\t\tRequest to JBVNL to allow Contractor to furnish Performance Security before release of first supply payment | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 168 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause PCC 26. Completion Time Guarantee, page no.639 | \r\n\t\t\tPCC 26.2 | \r\n\t\t\tRequest JBVNL to amend LD terms as : | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Applicable rate for liquidated damages: 0.5%) per week, and the maximum shall not exceed ten percent (10%) of the Contract price | \r\n\t\t\t1) Applicable liquidated damages should be 0.25% per week maximum of 5% on un-delivered portion. | \r\n\t\t||||||||
| The above rate applies to the price of the part of the Facilities, as quoted in the Price Schedule, for that part for which the Contractor fails to PCC 26.3. No bonus will be given for earlier Completion of the Facilities or part thereof. | \r\n\t\t\t\r\n\t\t | ||||||||
| \r\n\t\t\t | Request JBVNL to confirm the following; | \r\n\t\t||||||||
| \r\n\t\t\t | 2) O&M portion to be excluded from the LD liability. | \r\n\t\t||||||||
| \r\n\t\t\t | 3) LD shall be applicable only if the contractor fails to deliver/perform due to reasons solely attributable to the contractor | \r\n\t\t||||||||
| \r\n\t\t\t | 4) LD should be levied only if delay analysis is signed off between Employer and contractor and it is established that the delay is on account of contractor. | \r\n\t\t||||||||
| 169 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause PCC 27. Defect Liability, page no.639 | \r\n\t\t\tThe Defect Liability Period shall be five hundred and forty (540) days from the date of Completion of the Facilities (or any part thereof) or one year from the date of Operational Acceptance of the Facilities (or any part thereof), whichever first occurs | \r\n\t\t\t1) This clause is open ended hence Defect liability period should be capped from the date of supply. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| \r\n\t\t\t | 2) Clause 27.10 : Extended defect liability period for Smart Meters along with communication module, DCU along with Power Supply , Collector, NIC, and the period shall be 5 (Five) years from the date of operational acceptance. This also needs to be capped from supply date. | \r\n\t\t||||||||
| PCC 27.10 The critical components covered under the extended defect liability are Smart Meters along with communication module, DCU along with Power Supply , Collector, NIC, and the period shall be 5 (five) years from the date of operational acceptance. | \r\n\t\t\t\r\n\t\t | ||||||||
| 170 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 20.1, page no.563 | \r\n\t\t\tSpecifications and Drawings | \r\n\t\t\tRequest for reduction of review time from 14 days to 7 days. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 171 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 31, page no.589 | \r\n\t\t\tTransfer of Ownership | \r\n\t\t\tRequest JBVNL to incorporate clause for Ownership should transfer on receipt of complete payments. | \r\n\t\t\t"Title to the materials shall pass to the Employer from the contractor only upon receipt of the total Contract amount as provided under the Contract and the materials shall be deemed to be in the possession of the Employer till total Contract amount is received by the contractor. In the event of non-payment of the total Contract amount or any part thereof including contractor's claims as per the terms of the Contract, the contractor reserves the right of disposal of the materials. In the above event, the contractor, without prejudice to its other rights and remedies under the Contract, may enter the site to repossess the materials to remove and dispose of the materials without any liability for any damage to the Employer or any other third party. Employer shall not be allowed to use the material till the payment is received by the contractor." | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 172 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 37, page no.596 | \r\n\t\t\tForce Majeure | \r\n\t\t\tRequest to incorporate | \r\n\t\t\tPlease include below "must have elements" as per approved risk matrix, | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Act of God, explosion and implosion, Revolt. | \r\n\t\t|||||||||
| 173 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 39.1, page no.600 | \r\n\t\t\tH. Change in Contract Elements | \r\n\t\t\tRequest to incorporate | \r\n\t\t\t1) Change in contract element should cover (a) Change in scope of work (b) Variation in quantities beyond +/- 5% (c) Price variation | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 174 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 40, page no.604 | \r\n\t\t\tExtension of Time for Completion | \r\n\t\t\tBelow additional conditions to be added apart from conditions mentioned in clause no. 40.1. | \r\n\t\t\tg) Delays attributable to the Employer shall include but not limited to delay in site fronts, delay in document approval, delay in release of payments, delay in statutory approvals, delay in availability of Employer's personnel etc. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| i) Any other delay beyond the reasonable control of the contractor. | \r\n\t\t|||||||||
| 175 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s L&T EBG | \r\n\t\t\tClause 43, page no.614 | \r\n\t\t\tAssignment : 43.1 Neither the Employer nor the Contractor shall, without the express prior written consent of the other Party, which consent shall not be unreasonably withheld, assign to any third Party the Contract or any part thereof, or any right, benefit, obligation or interest therein or thereunder, except that the Contractor shall be entitled to assign either absolutely or by way of charge any monies due and payable to it or that may become due and payable to it under the Contract. | \r\n\t\t\tRequest Amendment as mentioned | \r\n\t\t\t“The Contractor shall be entitled to make any change in its constitution, by transfer of substantial shareholding or merger or consolidation, and assign its rights and obligations under this Contract with prior intimation to Owner of such change before such assignment of Contract. The Owner consents to execute such necessary agreements hereinafter with the successor.” | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 176 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage no -58 -3.1 | \r\n\t\t\tTable -3 Eligibility and Qualification Criteria for Single Bidder (without JV) Financial Capabilities Submission of audited balance sheets or if not required by the law of the Bidder’s Country, other financial statements acceptable to the Employer, for the last five [5] years to demonstrate the current soundness of the Bidders financial position and its prospective long-term profitability. | \r\n\t\t\tWe understand that to check financial position and its prospective long term profitability bidder need to submit following documents. 1. Documents to demonstrate profitability for last 5 years Please confirm. | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t\t | Clarification | \r\n\t\t\tBidder to showcase prospective long term profitability and their balance sheet should be positive in last 5 years. | \r\n\t\t
| 177 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage no -58 -3.2 | \r\n\t\t\tAverage Annual Turnover ( Table 2 & 3) Minimum average annual turnover (MAAT) of INR 1943 Million in last three (03) financial years ending 31st March 2018. | \r\n\t\t\tBeing a prestigious & high value project the bidder’s financial position should be sound hence subject clause should be amend as :-Average Annual Turnover Minimum average annual turnover (MAAT) of INR 4000 Million in last three (03) financial years ending 31st March 2018 | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t\t | Amendment | \r\n\t\t\tAverage Annual Turnover Minimum average annual turnover (MAAT) of INR 4000 Million in last three (03) financial years ending 31st March 2018 | \r\n\t\t
| 178 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\t\r\n\t\t\t | Estimated cost of complete project | \r\n\t\t\tPlease confirm the estimated cost of complete project. | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t\t | \r\n\t\t\t | Will not disclose as per our policy | \r\n\t\t
| 179 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage no-61-4.2c | \r\n\t\t\tTechnical requirement – The bidder must have successfully supplied, installed and commissioned RF Mesh infrastructure conforming to IPV4/IPV6 communication protocol (including NIC and Network Components along with respective Software i.e. HES, NMS) for at least 3,62,000 Smart Metering nodes in Power Distribution Utility(s) in the last 7 years as on the date of submission of bids In case the successful bidder did not use sub-contractor’s credentials for meeting the qualifying requirements of the bid [i.e. bids as a single entity or JV), a rebate 2% (Two Percent) shall be applicable on the Performance Security. | \r\n\t\t\tWe would like to highlight that subject experience is not done by any Indian manufacturer in India. This is against the Prime Ministers “Make in India” concept .So, such privilege of 2 % rebate should be extended only to Indian manufacturer using subcontractor experience to meet this requirement. | \r\n\t\t\t\r\n\t\t\t | No restriction for any Indian Manufacturer in participation | \r\n\t\t\tAmendment | \r\n\t\t\t2% rebate is deleted | \r\n\t\t
| 180 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tSchedule 2- page -114 | \r\n\t\t\tLT XLPE Cable 2 Core 10mm2 Armoured—181171.90 mtr | \r\n\t\t\tPlease confirm the length of cable per consumer. Please provide approved vender list of all type of cables suppliers. | \r\n\t\t\t\r\n\t\t\t | Approx. 07 mtrs | \r\n\t\t\tClarification | \r\n\t\t\tApprox. 07 mtrs | \r\n\t\t
| 181 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tSchedule 2- page -114 | \r\n\t\t\tLT XLPE Cable 3.5 Core 25mm2 Armoured LT XLPE Cable 3.5 Core 50mm2 Armoured | \r\n\t\t\tPlease confirm the length of cable per consumers. | \r\n\t\t\t\r\n\t\t\t | Approx. 07 mtrs | \r\n\t\t\tClarification | \r\n\t\t\tApprox. 07 mtrs | \r\n\t\t
| 182 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage 114 | \r\n\t\t\tSingle phase & three phase meters ( BOQ) | \r\n\t\t\tWe understand that other installation accessories for single phase & three phase meters like GI wire, clamps, conduits & etc will be in the JBVNL scope. Please confirm. | \r\n\t\t\t\r\n\t\t\t | Any accessories for successful implementation of the meter will be in bidder scope. | \r\n\t\t\tClarification | \r\n\t\t\tAny accessories for successful implementation of the meter will be in bidder scope. | \r\n\t\t
| 183 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tSchedule 2- page -114 | \r\n\t\t\t1. CT’s for CT operated consumer & DT meters 2. Cable for CT operated meters 3. Cable for HT consumer & feeder meters. | \r\n\t\t\tWe understand that CT, Cable & any other installation accessories will be in the scope of JBVNL. Kindly confirm. | \r\n\t\t\t\r\n\t\t\t | Any accessories for successful implementation of the meter will be in bidder scope including cable but excluding CTs (CT BOQ to be added along with CT Cable (1.1 KV, 12C, 2.5 mm2, XLPE, Multistrand for CT to Meter Wiring | \r\n\t\t\tClarification | \r\n\t\t\tAny accessories for successful implementation of the meter will be in bidder scope including cable but excluding CTs (CT BOQ to be added along with CT Cable (1.1 KV, 12C, 2.5 mm2, XLPE, Multistrand for CT to Meter Wiring | \r\n\t\t
| ) CT specs to be also added | \r\n\t\t\t) CT specs to be also added | \r\n\t\t||||||||
| 184 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -115 | \r\n\t\t\tBOQ- HT Meters - HT Three Phase (3 Ø) CT Operated Smart Tri Vector Meter with RF Communication Module. | \r\n\t\t\tWe hereby recommend HT meter with inbuilt GSM/GPRS modem (as per IS 14697) due to installation of HT consumers and substation meters in large geographical area Please accept the same. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tScope HT meter deleted from this RFP | \r\n\t\t
| 185 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage 116 & 135 | \r\n\t\t\tHES scalability for 5 lakh consumers on page no. 116 HES scalability for 10 lakh consumers on page no. 135 | \r\n\t\t\tBoth the clauses are contradictory. Please confirm the exact numbers of consumers for scalability. | \r\n\t\t\t\r\n\t\t\t | Final Quantity to be considered as 3,51,710 for meters as on date but the system should support scalability up to 10,00,000 Meters to accommodate. | \r\n\t\t\tClarification | \r\n\t\t\tFinal Quantity to be considered as 3,51,710 for meters as on date but the system should support scalability up to 10,00,000 Meters to accommodate. | \r\n\t\t
| 186 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -117- 4.2.1 | \r\n\t\t\tDCU/ Gateway –3517 nos. | \r\n\t\t\tWe understand that final quantity will be confirmed after survey to establish the network in better way. if any additional quantity of DCU/GATEWAY is required cost of the same will be given to the supplier | \r\n\t\t\t\r\n\t\t\t | No, Bidder to assess the quantity of DCU/Router/Collector and mention the qty. in price bid. No additional payment will be done additional DCU. | \r\n\t\t\tClarification | \r\n\t\t\tNo, Bidder to assess the quantity of DCU/Router/Collector and mention the qty. in price bid. No additional payment will be done additional DCU. | \r\n\t\t
| 187 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -136-7 | \r\n\t\t\tIntegration with existing legacy systems and upcoming DISCOM systems including Metering, Billing and Collection, MDMS, systems. | \r\n\t\t\tWe understand that Bidder will integrate HES software with upcoming MDM. Billing and collection is part of MDM. So, same should be deleted from scope of this RFP. Please confirm the format of raw data to be provided. | \r\n\t\t\t\r\n\t\t\t | There is Home Grown Billing Application developed by M/s SRIT is being used as on date. JBVNL is planning to have Enterprise level Unified Billing application i.e. SAP ISU / Oracle etc. in future. | \r\n\t\t\tClarification | \r\n\t\t\tThere is Home Grown Billing Application developed by M/s SRIT is being used as on date. JBVNL is planning to have Enterprise level Unified Billing application i.e. SAP ISU / Oracle etc. in future. | \r\n\t\t
| Bidder has to ensure to provide the billing determinants in soft copy or API form to facilitate the existing bill till the new billing system deployed. | \r\n\t\t\tBidder has to ensure to provide the billing determinants in soft copy or API form to facilitate the existing bill till the new billing system deployed. | \r\n\t\t||||||||
| We understand that , after integration of HES System with forthcoming MDM will take care of billing determinants to pass to Billing System. | \r\n\t\t\tWe understand that , after integration of HES System with forthcoming MDM will take care of billing determinants to pass to Billing System. | \r\n\t\t||||||||
| 188 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -143-1.3.3.4 | \r\n\t\t\tScalability and Availability Should be horizontally and vertically scalable to cater millions of devices | \r\n\t\t\tMillions of devices is an open ended subject hence same should be removed. The number of scalability should be properly defined. We understand that devices are only energy meters. | \r\n\t\t\t\r\n\t\t\t | System to be designed for up to 1000000 meters | \r\n\t\t\tClarification | \r\n\t\t\tFinal Quantity to be considered as 3,51,710 for meters as on date but the system should support scalability up to 10,00,000 Meters to accommodate. | \r\n\t\t
| 189 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -166- | \r\n\t\t\tPenalty table for SLA | >=99% - No penalty | >= 90% to < 99%* - No payment towards non-reporting consumer Meters. Additionally, penalty at the rate of percentage by which the SLA falls below 99% shall be deducted from the monthly invoice of the vendor. | Below 90 % - No payment shall be made | \r\n\t\t\tThis penalty clause is very stringent. Looking to the practical situations in filed we here by suggest following changes to meet the SLA . | >=90%- No penalty | >= 80% to < 90%* - No payment towards non-reporting consumer Meters. Additionally, penalty at the rate of percentage by which the SLA falls below 90% shall be deducted from the monthly invoice of the vendor. | Below 80% - No payment shall be made | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 190 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -167-iv | \r\n\t\t\tIf the defective or damaged materials are not replaced within 15 days from the date of receipt of the intimation from the JBVNL of such defects or damages, then a penalty of 0.5% per week or part thereof, subject to maximum 10% of O&M cost of that material in addition to SLA shall be applicable. | \r\n\t\t\tLooking to the field conditions replacement period should be 30 Days. The penalty should be imposed on delayed portion at ex-works value of monthly O&M cost. Please confirm | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 191 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -174-30-a | \r\n\t\t\tMeter shall be programmed for “Lag only configuration” i.e. lead to be treated as unity PF for KVAh calculation | \r\n\t\t\tKvarh measurement is not applicable for 1Ph meter. Kindly remove the same. | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tAmendment | \r\n\t\t\tDeleted | \r\n\t\t
| 192 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -176-2 | \r\n\t\t\tTerminal Block-The molded terminal block shall be made from best quality phenol formaldehyde/Poly carbonate conforming to IS:13779- 1999 (latest amended) having adequate insulating properties and mechanical strength with brass inserts for connecting terminals. | \r\n\t\t\tSubject clause should be amended as “The moulded terminal block shall be made from best quality phenol formaldehyde/Poly carbonate/equivalent or superior material conforming to IS:13779- 1999 (latest amended) having adequate insulating properties and mechanical strength with brass inserts for connecting terminals. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 193 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -177- cl 3(f) | \r\n\t\t\tThe terminal cover of the meter should be hinged either at the top or left side so that it opens from bottom to top or hinged at the left side so that it opens from right to left of the meter. | \r\n\t\t\tThe subject clause should be amended as: The terminal cover of the meter should be hinged either at the top or left side so that it opens from bottom to top or hinged at the left side so that it opens from right to left of the meter or detachable type. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 194 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -185 11( a) | \r\n\t\t\tMeter shall be capable of doing TOD metering for KWH, KVAH and MD in KW and KVA in 3 tariff registers programmable for 3 seasons and 6 time zones | \r\n\t\t\tSeasons, MD KW & KVA in TOD data is not applicable as per IS16444. Kindly remove the same | \r\n\t\t\t\r\n\t\t\t | Specification to be complied and in case of Net Meters Export KWh, KVAh, KW and KVA for Export register cumulative and TOD should also be included. | \r\n\t\t\tAmendment | \r\n\t\t\tAs per IS 16444 to be followed | \r\n\t\t
| 195 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -188 ( 9) | \r\n\t\t\tMeter shall log all events when AC/DC/ Pulsating voltage is injected in neutral circuit especially when it can disturb the recording of energy. Manufacturer should specify the method of testing of Neutral disturbance | \r\n\t\t\tMeter will be in disconnected condition to prevent this tamper. Please accept the same. | \r\n\t\t\t\r\n\t\t\t | Agreed, however loggings should also be there. | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed, however loggings should also be there. | \r\n\t\t
| 196 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -189 (10) -f | \r\n\t\t\tManufacturer should explain method of MD computation during magnetic interference. | \r\n\t\t\tMeter will record MD as per Imax, Vref, Unity PF in magnet tamper condition. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 197 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -189 (15) | \r\n\t\t\tI/C & O/G Interchanged: Meter should record forward energy within limits of accuracy class 1.0. | \r\n\t\t\tMeter will disconnect the load switch to avoid this tamper. Please accept the same. | \r\n\t\t\t\r\n\t\t\t | Specification to be complied; however proper metering to be done for import Export meters when deployed in Solar generation connections. | \r\n\t\t\tClarification | \r\n\t\t\tSpecification to be complied; however proper metering to be done for import Export meters when deployed in Solar generation connections. | \r\n\t\t
| 198 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -190( 22) | \r\n\t\t\tSnapshot --Phase wise instantaneous current ,voltage & PF | \r\n\t\t\tBeing 1Ph meter specification please remove the phase wise instantaneous current, voltage & PF. These parameters should be as per IS 16444 –D1 Category. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 199 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage 201-6 | \r\n\t\t\tBattery - Varta, Tedirun, Sanyo or National, Duracell, Maxwell- Hitachi, Panasonic and Mitsubishi, Renata, Elegance | \r\n\t\t\tTekcell & Eternacell are also branded batteries. These batteries are also being adopted by other discoms . So Please add the same in NIT. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tAgreed | \r\n\t\t
| 200 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage- 204- 1.6.2 | \r\n\t\t\tDegree of protection-IP 55 ( Box) | \r\n\t\t\tBeing polycarbonate box it should be IP54 . Please amend the same. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 201 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\t1Ph – meter box- page -205-f | \r\n\t\t\tSuitable circular holes shall be provided at the bottom of the meter box for inlet and outlet cables with suitable gland size to accommodate three and half core armoured aluminium cable(s) up to 35 Sq.mm | \r\n\t\t\tAs per prevailing practice in utility , single phase service cable is of 2CX 4 sqmm unarmoured aluminium cable is used , hence we request to adopt the same practices . | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 202 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -219 -4 -3Ph meter | \r\n\t\t\tCurrent rating Base Current (Ib) – 20 Amps. Maximum Current (Imax) – 100 Amps. Meter shall meet accuracy requirements, even if 120% of Imax carried continuously. | \r\n\t\t\tWe here by suggest that rating should be 10-60A as per Standard practice in utilities. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tAgreed | \r\n\t\t
| 203 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -224-2-b | \r\n\t\t\tThe moulded terminal block shall be made from best quality phenol formaldehyde/Poly carbonate conforming to IS:137791999 (latest amended) having adequate insulating properties and mechanical strength with brass inserts for connecting terminals. | \r\n\t\t\tSubject clause should be amended as “The molded terminal block shall be made from best quality phenol formaldehyde/Poly carbonate/equivalent or superior material conforming to IS:13779- 1999 (latest amended) having adequate insulating properties and mechanical strength with brass inserts for connecting terminals. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 204 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage-225-3-e | \r\n\t\t\tThe terminal cover of the meter should be hinged either at the top or left side so that it opens from bottom to top or hinged at the left side so that it opens from right to left of the meter | \r\n\t\t\tThe subject clause should be amended as: The terminal cover of the meter should be hinged either at the top or left side so that it opens from bottom to top or hinged at the left side so that it opens from right to left of the meter or detachable type. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 205 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage-231-14 | \r\n\t\t\tMD Registration- Block / 15 min sliding window with 30 min integration period as per requirement. | \r\n\t\t\tFor sliding MD time should be 10 min sliding window with 30 min integration period. Please amend the same. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 206 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage-231-15 | \r\n\t\t\tFollowing parameters shall be measured and recorded at the end of each 30 min interval for last 60 days. Block energy KVARH- (Lag), Block Energy KVARH- (lead), Neutral Current. | \r\n\t\t\tBlock energy KVARH- (Lag), Block Energy KVARH- (lead), Neutral Current, these parameters are not applicable as per IS16444 category D2. Please delete the same. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tAmendment | \r\n\t\t\tTo be provided as per IS 16444 | \r\n\t\t
| 207 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage-233-19 | \r\n\t\t\tMeter shall be capable of doing TOD metering for KWH, KVAH and MD in KW and KVA in three tariff registers programmable for 3 seasons and six time zones | \r\n\t\t\tSeasons, MD KW & KVA in TOD data is not applicable as per IS16444. Kindly remove the same | \r\n\t\t\t\r\n\t\t\t | Specification to be complied and in case of Net Meters Export KWh, KVAh, KW and KVA for Export register cumulative and TOD should also be included. | \r\n\t\t\tAmendment | \r\n\t\t\tTo be provided as per IS 16444 | \r\n\t\t
| 208 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage-234-22 | \r\n\t\t\tPush -Meter is able to report HES, the status change of any of the identified events like, • Earth Loading | \r\n\t\t\tThe push events should be as per IS16444. | \r\n\t\t\t\r\n\t\t\t | Specifications to be complied. | \r\n\t\t\tAmendment | \r\n\t\t\tTo be provided as per IS 16444 | \r\n\t\t
| 209 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage-237-8.9 | \r\n\t\t\tManufacturer should explain method of MD computation during magnetic interference. | \r\n\t\t\tMeter will record MD as per Imax, Vref, and Unity PF in magnet tamper condition. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 210 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage-248-6 | \r\n\t\t\tBattery- Varta, Tedirun, Sanyo or National, Durocell, Maxwell Hitachi, Panasonic and Mitsubishi, Renata, Elegance | \r\n\t\t\tTekcell & Eternacell are also branded batteries. These batteries are also being adopted by other discoms also. So Please add the same. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 211 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage-248-7 | \r\n\t\t\tRTC and Micro Controller- Phillips, Dallas Atmel, Motorola, Microchip. NEC or Oki. Renesas, Intersil, Analog Devices, Crysal: FRONTER ELECTRONICS, Roson | \r\n\t\t\tTexas instrument is also a branded part & same is being adopted by other discoms also. So Please add the same in NIT. | \r\n\t\t\t\r\n\t\t\t | Agreed. | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed. | \r\n\t\t
| RTC and Micro Controller- Phillips, Dallas Atmel, Motorola, Microchip. NEC or Oki. Renesas, Intersil, Analog Devices, Crysal: FRONTER ELECTRONICS, Roson,Texas instrument | \r\n\t\t\tRTC and Micro Controller- Phillips, Dallas Atmel, Motorola, Microchip. NEC or Oki. Renesas, Intersil, Analog Devices, Crysal: FRONTER ELECTRONICS, Roson,Texas instrument | \r\n\t\t||||||||
| 212 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -252-36.1.2 | \r\n\t\t\tDegree of protection-IP 55. | \r\n\t\t\tBeing polycarbonate box it should be IP54. Please amend the same. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 213 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -254 | \r\n\t\t\tThe box shall be designed in such a way that there should be the following clearances between the meter and the Meter box: front of the meter and the meter box front-10mm | \r\n\t\t\tWe here by suggest that this dimension should be manufacturer specific complying with other requirements. Please amend the clause accordingly. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tClearance to be provided as per specification; overall dimension can be as per Bidder's meter size | \r\n\t\t
| 214 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage-271-13 | \r\n\t\t\tMechanical requirement-Meter shall comply clause 12.3 of IS 13779. | \r\n\t\t\tIt should be as per IS14697 or IS16444. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 215 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage-271-15 | \r\n\t\t\tInsulation and Impulse test : Meter shall comply with IS 13779 | \r\n\t\t\tIt should be as per IS14697 or IS16444. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 216 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -274- 2-b | \r\n\t\t\tThe moulded terminal block shall be made from best quality phenol formaldehyde/Poly carbonate conforming to IS:13779- 1999 (latest amended) having adequate insulating properties and mechanical strength with brass inserts for connecting terminals | \r\n\t\t\tSubject clause should be amending as “The molded terminal block shall be made from best quality phenol formaldehyde/Poly carbonate/equivalent or superior material conforming to IS: 14697- 1999 (latest amended) having adequate insulating properties and mechanical strength with brass inserts for connecting terminals. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 217 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage-275-3 | \r\n\t\t\tThe terminal cover of the meter should be hinged either at the top or left side so that it opens from bottom to top or hinged at the left side so that it opens from right to left of the meter | \r\n\t\t\tThe subject clause should be amended as: The terminal cover of the meter should be hinged either at the top or left side so that it opens from bottom to top or hinged at the left side so that it opens from right to left of the meter or detachable type. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 218 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage- 281-15 | \r\n\t\t\tFollowing parameters shall be measured and recorded at the end of each 30 min interval for last 60 days. Neutral Current Block energy KVARH- (Lag) Block Energy, KVARH- (lead) | \r\n\t\t\tkvarh lag , kvarh lead, Neutral current are not applicable as per IS16444 D3 category. Please delete the same. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tAmendment | \r\n\t\t\tTo be provided as per IS 16444 | \r\n\t\t
| 219 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage- 283-19 | \r\n\t\t\tMeter shall be capable of doing TOD metering for KWH, KVAH and MD in KW and KVA in three tariff registers programmable for 3 seasons and six time zones. | \r\n\t\t\tSeasons, MD KW & KVA in TOD data is not applicable as per IS16444. Please delete the same. | \r\n\t\t\t\r\n\t\t\t | Specification to be complied and in case of Net Meters Export KWh, KVAh, KW and KVA for Export register cumulative and TOD should also be included. | \r\n\t\t\tAmendment | \r\n\t\t\tTo be provided as per IS 16444 | \r\n\t\t
| 220 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -287-9 | \r\n\t\t\tManufacturer should explain method of MD Computation during magnetic interference. | \r\n\t\t\tMeter will record MD as per Imax, Vref, Unity PF in magnet tamper condition. Please confirm the same. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 221 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -292-50 | \r\n\t\t\tType Test ( CT operated meters ) The bidders shall be required to furnish valid type test reports in respect of 3 phase static energy meter with optical port as per requirement of IS16444 (Part-2) - 2017 from CPRI or ERDA only. The type test certificate should not be older than three years as on the date of opening of techno-commercial bid. | \r\n\t\t\tMeter will be complied as per IS16444 and necessary type test and BIS will be submitted before commencement of supply. Please accept the same. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 222 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -298-6 | \r\n\t\t\tBattery - Varta, Tedirun, Sanyo or National, Durocell, Maxwell- Hitachi, Panasonic and Mitsubishi, Renata, Elegance. | \r\n\t\t\tTekcell & Eternacell are also branded batteries. These batteries are also being adopted by other discoms also. So, please add the same in NIT. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 223 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -298-7 | \r\n\t\t\tRTC and Micro Controller- Phillips, Dallas Atmel, Motorola, Microchip. NEC or Oki. Renesas, Intersil, Analog Devices, Crysal, FRONTER ELECTRONICS, Roson Electronics. | \r\n\t\t\tTexas instrument is also a branded part & same is being adopted by other discoms also. So Please add. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 224 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage- 299 | \r\n\t\t\tIn BOQ on page no .115 polycarbonate box is mentioned, while on page no 299 SMC is required. | \r\n\t\t\tPlease remove the polycarbonate word from BOQ description. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tPlease note, for LTCT operated meters up to 100 KVA transformer bidder has to quote for thread thru type meters (40-200A) as per IS 16444 (Part 1) & relevant IS 15959 and for above 100 KVA transformers LTCT operated meters with suitable resin cast ring type CT and SMC type double chamber box to be provided. | \r\n\t\t
| \r\n\t\t | |||||||||
| Thread thru meter specification enclosed. | \r\n\t\t|||||||||
| 225 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -300-19.2 | \r\n\t\t\tThe concealed brass hinges shall be fitted with the meter Box body base and the cover rigidly in such a way that the same are neither visible nor accessible from outside, thereby making the Meter Box pilfer proof | \r\n\t\t\tThe subject clause should be amended s:The concealed brass/ SS hinges shall be fitted with the meter Box body base and the cover rigidly in such a way that the same are neither visible nor accessible from outside, thereby making the Meter Box pilfer proof | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tAgreed | \r\n\t\t
| 226 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tMeter Specs | \r\n\t\t\tHT consumer meter, Feeder meter, & Box | \r\n\t\t\tSpecifications (Annexure 4) are not available in NIT. Please also confirm specification of boxes. | \r\n\t\t\t\r\n\t\t\t | Pls refer annexure-4 | \r\n\t\t\tAddendum | \r\n\t\t\tHT meter scope deleted from this RFP | \r\n\t\t
| 227 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tSec-VIII- page no -635 | \r\n\t\t\tThe amount of Performance Security, as a percentage of the Contract Price for the Facility or for the part of the Facility for which a separate Time for Completion is provided, shall be: Ten percent (10%) of the Contract Price | \r\n\t\t\tPlease amend the clause as “Performance Security 5 % of ex –works value of Contract Price” to avoid additional financial burden on bid costing. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 228 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -636- 13.3.3 | \r\n\t\t\tThe Performance Security shall be reduced to 10% of the total O&M cost on the date of the Operational Acceptance of each phase. In case the successful bidder did not use sub- contractor’s credentials for meeting the qualifying requirements of the bid, a rebate of two percent (2%) shall be applicable on the Performance Security. | \r\n\t\t\tWe would like to suggest that :The Performance Security shall be reduced to 5% ex works of the total O&M cost on the date of the Operational Acceptance of each phase. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions. However clause related to rebate is deleted | \r\n\t\t
| 229 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -637-PCC-25 | \r\n\t\t\tOperational acceptance - Total Meters supply shall be in lots of 20,000 meters (with all required accessories for complete installation) in each lot. Next lot shall be supplied only after at least 10,000 meters from the each already supplied lot are installed and commissioned. | \r\n\t\t\tWe here by suggest to amend lot size from 20,000 to 10,000 for smooth execution. It will help to speed up supply as well as installation process. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 230 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPage -638 | \r\n\t\t\tOperational Acceptance of complete project- Bidder has discharged all their duties & obligations to the satisfaction of the utility as envisaged under this RFP in compliance with Govt. Guidelines. | \r\n\t\t\tThis is open ended clause hence please confirm measurable parameters for satisfaction of utility. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 231 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Genus Power | \r\n\t\t\tPCC -26.2- P page -639 | \r\n\t\t\tApplicable rate for liquidated damages: 0.5%) per week, and the maximum shall not exceed ten percent (10%) of the Contract price | \r\n\t\t\tPlease amend the clause as “liquidated damages 0.5% per week and the maximum shall not exceed 5 % of ex –works value of delayed portion”. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 232 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Secure Metering | \r\n\t\t\tB. Functional, Architectural and performance requirements of AMI system | \r\n\t\t\tJBVNL intends to implement remote meter reading across all categories of urban consumers in Ranchi Town (project area) to achieve error free data, network problem identification, load profile monitoring, Energy Audit and eventually carry out Demand Side Management (DSM) through deployment of an AMI system with its auxiliary applications. | \r\n\t\t\t"Network Problem Identification", should not be part of achievement. Rather the network should be so robust that there should not be any network issues. However, if in case any such network issue arises even then it should ensure timely error free data at HES through "Self Heal", except any "Force Majeure". | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 134 | \r\n\t\t|||||||||
| 1.3 Advanced metering infrastructure (AMI) system | \r\n\t\t|||||||||
| 233 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Secure Metering | \r\n\t\t\tB. Functional, Architectural and performance requirements of AMI system | \r\n\t\t\tThe meter shall calculate both TOU and CPP rate-based consumption. | \r\n\t\t\t"CPP (Critical Peak Pricing)" is not defined in any of the legal documents in the country i.e. neither in the CEA AMI Functional requirement nor in the BIS Standard 16444 part-I. Also this has not been defined by the JERC in the tariff order. Hence, we would like to understand the detailing of it, such as peak rate price coming from and action to be taken, etc. | \r\n\t\t\t\r\n\t\t\t | CPP is not required | \r\n\t\t\tAmendment | \r\n\t\t\tCPP is not required | \r\n\t\t
| 137 | \r\n\t\t|||||||||
| 1.3.1 Smart Meters | \r\n\t\t|||||||||
| 234 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Secure Metering | \r\n\t\t\tB. Functional, Architectural and performance requirements of AMI system | \r\n\t\t\tSmart meters must have a supply Disconnect/Reconnect switch/contactor for part/full load (Except Feeder and DT Meters). | \r\n\t\t\t1) The meters shall be supplied w.r.t IS16444 Part-I and Part-II. Under IS 16444 Part-II NO Disconnection Switch is defined. Hence, for any HT / LTCT consumers meters will not have Disconnect switch. Only the meters which are being supplied under IS 16444 Part-I (Direct connected) will have disconnect switch. | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 137 | \r\n\t\t\t2) The feature to use the switch is defined under CEA functional specification and also in the BIS IS16444 part-I. The same shall be provided. | \r\n\t\t||||||||
| 1.3.1 Smart Meters (viii) Load Disconnect/ Reconnect switch requirement (a) | \r\n\t\t\t\r\n\t\t | ||||||||
| 235 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Secure Metering | \r\n\t\t\tB. Functional, Architectural and performance requirements of AMI system | \r\n\t\t\tThe meter must provide clear local visual indication of the status (open/closed) of the Supply contactor, consumption, last bill details. | \r\n\t\t\t"Bill details" means monthly consumption or any other parameters. As the parameters are defined in IS15959 Part-II. Any other details need to be explained & discussed. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 138 | \r\n\t\t|||||||||
| 1.3.1 Smart Meters (viii) Load Disconnect/ Reconnect switch requirement (e) | \r\n\t\t|||||||||
| 236 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Secure Metering | \r\n\t\t\tB. Functional, Architectural and performance requirements of AMI system 138 | \r\n\t\t\tThe communication infrastructure should be based on IPV6 compliant RF mesh network. | \r\n\t\t\tProcess / Procedure to test IPV6 network in NAN, needs to be defined. Availability of IPV6 in public network also needs to be ensured. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 1.3.2 Communication Infrastructure | \r\n\t\t\tCommunication canopy routers/repeaters/access points/gateway/DCU must have RF Mesh Communication for NAN and 4G (with fall back on 3G/2G) & Ethernet port (MPLS/Optic Fiber) for WAN connectivity. | \r\n\t\t\tFall back should be for the last mile connectivity i.e. RF Mesh technology, if in case it doesn't work. As in case of backhaul it is already mentioned that either 4G or any other Ethernet connectivity such as MPLS / Optic fibre should be there. | \r\n\t\t|||||||
| \r\n\t\t\t | The GPRS communication network shall be capable of servicing 3G/ 4G/ NB LTE or NB IoT with fallback on GPRS or any other band technology compliant with IPv6 operating in the frequency bands allocated by Government of India. The GPRS/MPLS network between DCU and HES shall be a VPN-based secure tunnel. | \r\n\t\t\tIf in case the communication infrastructure has to support multiple comms such as GPRS / 3G / 4G / NBLTE / NBIoT, then in that case all 350000 devices (Smart Meters) should have provision of these comms. Which means adding more power consumption of meter as well as increasing the cost. Please clarify. | \r\n\t\t|||||||
| 237 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Secure Metering | \r\n\t\t\tB. Functional, Architectural and performance requirements of AMI system 143 | \r\n\t\t\tShould be horizontally and vertically scalable to cater millions of devices | \r\n\t\t\tThe communication infrastructure should be able to support multiple applications such as AMI, Distribution Automation (DA), Streetlight, Gas Meter, Water Meter and various other Smart Grid application. As the same will be very much useful for the Discom and will be a revenue stream as well. | \r\n\t\t\t\r\n\t\t\t | Final Quantity to be considered as 3,51,710 for meters as on date but the system should support scalability up to 10,00,000 Meters to accommodate. | \r\n\t\t\tClarification | \r\n\t\t\tFinal Quantity to be considered as 3,51,710 for meters as on date but the system should support scalability up to 10,00,000 Meters to accommodate. | \r\n\t\t
| 1.3.3.4. ADDITIONAL REQUIREMENTS FOR RF MESH COMMUNICATION ON 865-867 MHZ (1) | \r\n\t\t\tThe communication infrastructure should support multiple protocols through the network devices up to HES.The HES should be able to support multiple comms along with multiple protocols. | \r\n\t\t||||||||
| 238 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tSection II - Bid Data Sheet, ITB, 26.2, 46 | \r\n\t\t\tThe Bidder shall submit the following documents in hardcopy before the Bid Submission date & time and also scanned copy of these along with other documents shall be uploaded on e-procurement portal. | \r\n\t\t\t1. Whether any Bid Document fee is required to be submitted in the form of DD? | \r\n\t\t\tWe understand there is no Bid Document fee for this Tender. | \r\n\t\t\tNo Tender Fee required but EMD/Bid security/BG is to be submitted as applicable | \r\n\t\t\tClarification | \r\n\t\t\tNo Tender Fee required but EMD/Bid security/BG is to be submitted as applicable | \r\n\t\t
| 1. Bid Document fee in the form of DD | \r\n\t\t\tOther than original Bid Security in the form of Bank Guarantee and Power of Attorney rest of all documents has to be uploaded on JBVNL procurement portal as per the ITB clause no. 12. | \r\n\t\t||||||||
| 2. EMD in the form of Bank Guarantee as per format provided in Bid Forms. | \r\n\t\t\tRequest you to kindly confirm. | \r\n\t\t||||||||
| 3. Power of Attorney | \r\n\t\t\t\r\n\t\t | ||||||||
| 239 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tAppendix to Technical Part: Plant, Technical Annexure-1, 77 | \r\n\t\t\tTechnical specifications of Single Phase whole Current Smart Meters and with Meter Box | \r\n\t\t\tCurrent Rating 5-30 Amp. | \r\n\t\t\tWe request you to kindly amend 1Ph Whole Current Smart Meter Rating as 10-60 Amp. | \r\n\t\t\t1 Ph Smart meter current rating as 10-60 Amp | \r\n\t\t\tAmendment | \r\n\t\t\t1Ph Smart meter current rating as 5-30A | \r\n\t\t
| 240 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tAppendix to Technical Part: Plant, Technical Annexure-2, 77 | \r\n\t\t\tTechnical specifications of Three Phase whole Current Smart Meter of Accuracy Class 1.0 with Meter Box | \r\n\t\t\tCurrent Rating 20-100 Amp. | \r\n\t\t\tWe request 3Ph Whole Current Smart Meter Rating as 10-60 Amp. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\t3Ph Whole current smart meter rating as 10-60A | \r\n\t\t
| 241 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tAppendix to Technical Part: Plant, Technical Annexure-3, 77 | \r\n\t\t\tTechnical specifications for CT operated AC Three Phase Four Wire Static Watt Hour Smart Meter of Accuracy Class 0.5s with Separate Meter Box | \r\n\t\t\tSeparate Technical specifications for Consumer Meter and DT Meter is missing in Tender document | \r\n\t\t\tPlease arrange to provide detailed Separate Technical Specifications for Consumer metering and DT Metering for the BOQ Line Item No. 2.1.1.3 & 2.1.1.4 | \r\n\t\t\tPls refer Annexure-3 & 4 | \r\n\t\t\tAddendum | \r\n\t\t\tPlease note, for LTCT operated meters up to 100 KVA transformer bidder has to quote for thread thru type meters (40-200A) as per IS 16444 (Part 1) & relevant IS 15959 and for above 100 KVA transformers LTCT operated meters with suitable resin cast ring type CT and SMC type double chamber box to be provided. | \r\n\t\t
| \r\n\t\t | |||||||||
| Thread thru meter specification enclosed. | \r\n\t\t|||||||||
| 242 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tAppendix to Technical Part: Plant, Technical Annexure-4, 77 | \r\n\t\t\tTechnical specifications for CTPT operated AC Three Phase Four Wire HT Static Watt Hour Smart Meter of Accuracy Class 0.5s with Separate Box | \r\n\t\t\tTechnical specifications of HT CTPT Operated Meter is missing in Tender document | \r\n\t\t\tPlease arrange to provide detailed Separate Technical Specifications of CTPT operated AC Three Phase Four Wire HT Static Watt Hour Smart Meter of Accuracy Class 0.5s with Separate Box for Consumer and Feeder Metering for BOQ Line Item No. 2.1.1.5 & 2.1.1.6 | \r\n\t\t\tRefer Annexure-4 for Specs | \r\n\t\t\tAddendum | \r\n\t\t\tHTCT meter scope deleted from this RFP | \r\n\t\t
| 243 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tAppendix to Financial Part, Section-I Instructions to the Bidder, 115 | \r\n\t\t\tService Cable | \r\n\t\t\tDetailed specifications and JBVNL’s approved Vendors list is missing | \r\n\t\t\tPlease arrange to provide detailed specifications and JBVNL’s approved vendor list of LT XLPE cables and for other line items too. | \r\n\t\t\tPls refer Annexure -6.1. & 6.2 | \r\n\t\t\tAddendum | \r\n\t\t\tPls refer Annexure -6.1. & 6.2 | \r\n\t\t
| LT XLPE Cable 2 Core 10mm2 (Armoured) | \r\n\t\t|||||||||
| LT XLPE Cable 3.5 Core 25mm2 (Armoured) | \r\n\t\t|||||||||
| LT XLPE Cable 3.5 Core 50mm2 (Armoured) | \r\n\t\t|||||||||
| 244 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tBackground and Information Materials, , 322 | \r\n\t\t\tProject Area Latitude & Longitude of DT | \r\n\t\t\tDetailed and accurate list of Single Phase & Three Phase consumers are missing | \r\n\t\t\tPlease arrange to provide the detailed accurate list of Single Phase, Three Phase consumers along with HT Consumers / Feeder Meters. | \r\n\t\t\tDetails are already given in RFP | \r\n\t\t\tClarification | \r\n\t\t\tDetails are already given in RFP | \r\n\t\t
| However, DT Meter GPS Coordinates are provided in the Tender Documents. | \r\n\t\t|||||||||
| 245 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tSection III – Evaluation and Qualification Criteria, Table 3, Sr. No. 2.1, 58, ELIGIBILITY AND QUALIFICATION CEITERIA FOR JV / SINGLE BIDDER | \r\n\t\t\tSuspension based on execution of a Bid Securing Declaration or Proposal Securing Declaration pursuant to ITB 4.7 and ITB 20.9 | \r\n\t\t\tThe ITB 4.7 and ITB 20.9 are not in use | \r\n\t\t\tThe ITB clauses nos. 4.7 (Page No. 18 of 720) & 20.9 (Page No. 29 of 720) referred here are not in use as per the Tender document. In that case we request you to kindly clarify is to be mentioned in our compliance letter. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 246 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tSection III – Evaluation and Qualification Criteria, 4.2 (b), 60, ELIGIBILITY AND QUALIFICATION CEITERIA FOR JV / SINGLE BIDDER | \r\n\t\t\tSpecific Experience: The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years, out of which the bidder must have installed and commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\tWhether Bidder can show more than 1 (one) Purchase Order of different Scope of work and different Type / Rating of Meters to meet the above qualification criteria? or it should a single Purchase Order having the above entire scope? | \r\n\t\t\tWe also request you to kindly amend the clause as: | \r\n\t\t\t4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must have installed or commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\tAmendment | \r\n\t\t\t4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must have executed (including installation and commissioning) at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t
| ‘The Bidder must have successfully manufactured / supplied, at least 1,80,000 AMR or AMI Meters in Power Distribution Utility (s) in the last 7 years. | \r\n\t\t|||||||||
| The bidder must have installed and commissioned at least 36,000 (i.e. 20% of supply quantity) Meters as part of an AMI/AMR system. | \r\n\t\t|||||||||
| The bidder must have Supplied / Installed MDAS or HES application with 90% of Meter data availability’. | \r\n\t\t|||||||||
| 247 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tSingle Phase Smart Energy Meter Section VII – Scope of work 4.0 Sr. 1 171 | \r\n\t\t\tSupply / Installation system Data: | \r\n\t\t\tWhat is IP requirement | \r\n\t\t\tSince meters are required duly fitted in meter cupboard hence meter shall meet the IP51 requirement duly mounted in meter cup board. We understand this is in line with your requirement. | \r\n\t\t\tIP55 for box and IP51 for meter | \r\n\t\t\tClarification | \r\n\t\t\tIP54 for box and IP51 for meter | \r\n\t\t
| A. Tech Specs. of Smart Energy Meter | \r\n\t\t\tInstallation – Outdoor. | \r\n\t\t\tIn previous tenders at JBVNL, we have been supplying Meters with IP51 & Meter Box with IP54. | \r\n\t\t|||||||
| 248 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tSingle Phase Smart Energy Meter Section VII – Scope of work 5.0, Sr. No. 18 (b) 173 | \r\n\t\t\tMinimum Insulation resistance: | \r\n\t\t\tThis test is not applicable for whole current meter since voltage & current terminals are solidly connected from inside. | \r\n\t\t\tWe request you to kindly delete the clause | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| A. Tech Specs. of Smart Energy Meter | \r\n\t\t\tBetween each current (or voltage circuit) & each and every other circuit: 50 M Ohm. | \r\n\t\t||||||||
| 249 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tSection VII – Scope of work 5.0, Sr. No. 21 173 | \r\n\t\t\tImmunity to phase and earth fault: Meter shall comply requirement of clause no. 9.6 of IS 13779 | \r\n\t\t\tThis test is not applicable for Single Phase Meters. | \r\n\t\t\tWe request you kindly delete the clause | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| A. Tech Specs. of Smart Energy Meter | \r\n\t\t|||||||||
| 250 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tSection VII – Scope of work 6.0, Sr. No. 10 178 | \r\n\t\t\tBattery: Lithium ion battery with guaranteed shelf life of 10 years. Lithium thiol Chloride battery will be preferred. | \r\n\t\t\tKindly note that Lithium ion batteries are rechargeable batteries whereas Lithium Thyioal chloride batteries are primary batteries | \r\n\t\t\tRequested to kindly clarify both types of batteries are acceptable to you or only primary batteries are required by you | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| A. Tech Specs. of Smart Energy Meter | \r\n\t\t|||||||||
| 251 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tSection VII – Scope of work | \r\n\t\t\tLoad Control Switch: | \r\n\t\t\tSpecific make Load Control Switch is asked i.e. make of the load switch should be of Gruner / KG Technologies(German) make only | \r\n\t\t\tOther equivalent makes compliance to IS 15884 may kindly be accepted alternatively. | \r\n\t\t\tAgreed, however make should be approved prior to supply of meters. | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed, however make should be approved prior to supply of meters. | \r\n\t\t
| \r\n\t\t\t | The make of the load switch should be of Gruner / KG Technologies (German) make only and same shall be confirmed by the bidder during tendering. Switch shall be in compliance to IS 15884. | \r\n\t\t\t\r\n\t\t | |||||||
| A. Tech Specs. of Smart Energy Meter,6.0, Sr. No. 13 (e),178 | \r\n\t\t\t\r\n\t\t\t | Kind amend the requirement as asked i.e. make of the load switch should be of Gruner / KG Technologies (German) and equivalent make. | \r\n\t\t|||||||
| 252 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tSection VII – Scope of work | \r\n\t\t\tLoad Data survey: | \r\n\t\t\tSeems there is typographical error in mentioning serial nos. | \r\n\t\t\tNumbering after "serial no.- vi" seems typographical error since point vii to xi are notes/instructions not parameters. | \r\n\t\t\tAgreed | \r\n\t\t\tClarification | \r\n\t\t\tAgreed | \r\n\t\t
| A. Tech Specs. of Smart Energy Meter,7 (vii) to (ix),183 | \r\n\t\t\tvi. Voltage- average values during the block period time. | \r\n\t\t\tHence request you to correct the sequence. | \r\n\t\t|||||||
| \r\n\t\t\t | vii. Voltage-average values during the block period time. | \r\n\t\t\t\r\n\t\t | |||||||
| \r\n\t\t\t | viii. Energies are consumption during the block period. | \r\n\t\t\t\r\n\t\t | |||||||
| \r\n\t\t\t | ix. All parameters are stored at the end of capture period. | \r\n\t\t\t\r\n\t\t | |||||||
| 253 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tSection VII – Scope of work A. Tech Specs. of Smart Energy Meter,8.0, Sr. No.22,190 | \r\n\t\t\tScope of Work: Parameter Snapshot: Captured parameters mentioned above are to be captured when even occurrence and restoration is logged as per table A11 of IS 15959 (Part 2) | \r\n\t\t\tFollowing are 3 Phase Meter parameters: | \r\n\t\t\tAs per IS 15959 (Part-2) Following parameters are required to log with snapshot. | \r\n\t\t\tFor Single Phase meters Phase voltage and Phase and Neutral current to be captured. For 3 Phase Whole current meters said parameters to be captured. | \r\n\t\t\tClarification | \r\n\t\t\tFor Single Phase meters Phase voltage and Phase and Neutral current to be captured. For 3 Phase Whole current meters said parameters to be captured. | \r\n\t\t
| \r\n\t\t\t | i. Date and time of event | \r\n\t\t\ti. Current R Phase – instantaneous current. | \r\n\t\t\t1. Current | \r\n\t\t||||||
| \r\n\t\t\t | ii. Even code | \r\n\t\t\t\r\n\t\t\t | 2. Voltage | \r\n\t\t||||||
| \r\n\t\t\t | iii. Current R Phase – instantaneous current. | \r\n\t\t\tii. Current y Phase – instantaneous current. | \r\n\t\t\t3. PF | \r\n\t\t||||||
| \r\n\t\t\t | iv. Current y Phase – instantaneous current. | \r\n\t\t\t\r\n\t\t\t | 4. kwh | \r\n\t\t||||||
| \r\n\t\t\t | v. Current B Phase – instantaneous current. | \r\n\t\t\tiii. Current B Phase – instantaneous current. | \r\n\t\t\t5.Cum Tamper Count | \r\n\t\t||||||
| \r\n\t\t\t | vi. Voltage R Phase | \r\n\t\t\t\r\n\t\t\t | The Parameters mentioned from serial no (iv) to xi are for Three Phase Meters. | \r\n\t\t||||||
| \r\n\t\t\t | vii. Voltage Y Phase | \r\n\t\t\tiv. Voltage R Phase | \r\n\t\t\tPlease amend parameters as per Single Phase Meter | \r\n\t\t||||||
| \r\n\t\t\t | viii. Voltage B Phase | \r\n\t\t\tv. Voltage Y Phase | \r\n\t\t\t\r\n\t\t | ||||||
| \r\n\t\t\t | \r\n\t\t\t | Voltage B Phase | \r\n\t\t\t\r\n\t\t | ||||||
| 254 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tSection VII – Scope of work | \r\n\t\t\tType Test: | \r\n\t\t\tType Test Reports of 1Ph. 5-30 Amp. Meter | \r\n\t\t\tWe request you to allow to submit Type Test Reports before the commencement of supply or alternatively allow us to submit the available Meter rating Type Test Reports along with the Bid Document. | \r\n\t\t\tBidder to furnish BIS for any one type of meter with bid document for meeting the qualifying requirement, however bidder shall submit BIS certificate of all type of meters before commencement of meter supply. (No type test report to be furnished with bid) | \r\n\t\t\tAmendment | \r\n\t\t\tBidder to furnish BIS for any one type of meter with bid document for meeting the qualifying requirement, however bidder shall submit BIS certificate of all type of meters before commencement of meter supply. (No type test report to be furnished with bid) | \r\n\t\t
| \r\n\t\t\t | The bids of only those bidders shall be considered to be meeting the type test criteria who furnishes complete type test certificates along with the bid as per above provision | \r\n\t\t||||||||
| A. Tech Specs. of Smart Energy Meter,12.0 (1.3),195 | \r\n\t\t\t\r\n\t\t | ||||||||
| 255 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tSection VII – Scope of work | \r\n\t\t\tComponent Specification: | \r\n\t\t\tMake or origin confirm to IS-2705 | \r\n\t\t\tWe understand Shunt of any other equivalent make is also acceptable. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | \r\n\t\t | ||||||||
| A. Tech Specs. of Smart Energy Meter,17.0 (1),200 | \r\n\t\t\tMake & Origin: Any make or origin confirming to IS-2705 and other make i.e. Redbourne Engg / Isabelle. | \r\n\t\t||||||||
| 256 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tSection VII – Scope of work | \r\n\t\t\tComponent Specification: | \r\n\t\t\tMake of Memory chips. | \r\n\t\t\tOther equivalent makes e.g. R-ohm may kindly be included since it is well reputed make & also included in electronic component makes mentioned at serial no. 5. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | \r\n\t\t | ||||||||
| A. Tech Specs. of Smart Energy Meter,17.0 (3),200 | \r\n\t\t\tMemory chips: Atmel, National Semiconductors, Microchip, Texas Instruments, Phillips, ST Hitachi or Oki, Teridian, Renesas | \r\n\t\t||||||||
| 257 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tSection VII – Scope of work | \r\n\t\t\tComponent Specification: | \r\n\t\t\tMakes of Battery | \r\n\t\t\tOther equivalent makes e.g. EVE may kindly be included. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | \r\n\t\t | ||||||||
| A. Tech Specs. of Smart Energy Meter,17.0 (6),201 | \r\n\t\t\tBattery: Lithium with minimum guaranteed life of 15 years. | \r\n\t\t||||||||
| 258 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tSection VII – Scope of work | \r\n\t\t\tComponent Specification: | \r\n\t\t\tMakes of Optical Port | \r\n\t\t\tKindly include Whuhan make since this is well reputed make. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | \r\n\t\t | ||||||||
| A. Tech Specs. of Smart Energy Meter,17.0 (10),201 | \r\n\t\t\tOptical Port. | \r\n\t\t||||||||
| 259 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tSection VII – Scope of work | \r\n\t\t\tPower loss in each current circuit at basic current in VA & watt. | \r\n\t\t\tPower loss as per IS 16444 | \r\n\t\t\tPlease correct GTP point in line with IS Standards i.e., As per IS 16444 (Part1) power loss requirement in current circuit is VA only. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| \r\n\t\t | |||||||||
| A. Tech Specs. of Smart Energy Meter,GTP Sr. No. 21,208 | \r\n\t\t|||||||||
| 260 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tSection VII – Scope of work | \r\n\t\t\tLoad Survey Parameters for last 60 days. | \r\n\t\t\tPlease note following parameters are not defined in IS 15959 (Part-2) for load survey | \r\n\t\t\tWe request you to kind amend the GTP serial no. 27 in line with IS 15959 Standards. | \r\n\t\t\tspecification to be complied. For parameters which are not defined in IS OBIS codes for same will be provided during detailed engineering stage. | \r\n\t\t\tAmendment | \r\n\t\t\tAs per IS 15959 to be provided | \r\n\t\t
| \r\n\t\t\t | Please note following parameters are not defined in IS 15959 (Part-2) for load survey:- | \r\n\t\t\te. KW MD | \r\n\t\t|||||||
| A. Tech Specs. of Smart Energy Meter,GTP Sr. No. 27,260 | \r\n\t\t\ta. Real Time Clock – Date & Time | \r\n\t\t\tf. System PF | \r\n\t\t|||||||
| \r\n\t\t\t | b. Voltage | \r\n\t\t\tg. Net Kwh | \r\n\t\t|||||||
| \r\n\t\t\t | c. Current | \r\n\t\t\th. Net Demand | \r\n\t\t|||||||
| \r\n\t\t\t | d. Energy – KWH, KVAH (I&E) | \r\n\t\t\t\r\n\t\t | |||||||
| \r\n\t\t\t | e. KW MD | \r\n\t\t\t\r\n\t\t | |||||||
| \r\n\t\t\t | f. System PF | \r\n\t\t\t\r\n\t\t | |||||||
| \r\n\t\t\t | g. Net Kwh | \r\n\t\t\t\r\n\t\t | |||||||
| \r\n\t\t\t | h. Net Demand | \r\n\t\t\t\r\n\t\t | |||||||
| 261 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: | \r\n\t\t\tGeneral Technical Requirements: | \r\n\t\t\tThis requirement is not applicable for whole current Meter. | \r\n\t\t\tWe request you to kindly delete the clause | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| \r\n\t\t\t | Minimum Insulation Resistance. Between each current (or voltage circuit) & each and every other circuit: 50 M ohm | \r\n\t\t||||||||
| Tech Specs. 3 Ph. 4 W WC Smart Meters,23.0 (16),220 | \r\n\t\t\t\r\n\t\t | ||||||||
| 262 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: | \r\n\t\t\tConstructional Requirement: Battery - Lithium ion battery with guaranteed shelf life of 10 years and capacity life of 15 years. Lithium thiol Chloride battery will be preferred. In case battery removal or total discharge, it should not affect the working & memory of the meter. RTC shall have separate battery backup | \r\n\t\t\tKindly note that Lithium ion batteries are rechargeable batteries whereas Lithium Thyioal chloride batteries are primary batteries | \r\n\t\t\tRequested to kindly clarify both types of batteries are acceptable to you or only primary batteries are required by you | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| \r\n\t\t | |||||||||
| Tech Specs. 3 Ph. 4 W WC Smart Meters,24.0 (10),227 | \r\n\t\t|||||||||
| 263 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical | \r\n\t\t\tConstructional Requirement: The make of the load switch should be Gruner / KG Technologies (German) only and same shall be confirmed by the bidder during tendering. | \r\n\t\t\tSpecific make Load Control Switch is asked i.e. make of the load switch should be of Gruner / KG Technologies (German) make only | \r\n\t\t\tOther equivalent makes compliance to IS 15884 may kindly be accepted alternatively. | \r\n\t\t\tAgreed, However make should be approved prior to supply of meters. | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed, However make should be approved prior to supply of meters. | \r\n\t\t
| Annexure-2: Tech Specs. 3 Ph. 4 W WC Smart Meters,24 | \r\n\t\t|||||||||
| (13) (e),227 | \r\n\t\t|||||||||
| 264 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: | \r\n\t\t\tFunctional Requirement vide which it is mentioned that: MD Registration - Block / 15 min sliding window with 30 min integration period as per requirement. | \r\n\t\t\t\r\n\t\t\t | We propose 30 minutes block with 10 minutes sub-interval as per IS 15959 (Part2). Kindly accept & amend the same. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| Tech Specs. 3 Ph. 4 W WC Smart Meters,25.0 (14),231 | \r\n\t\t|||||||||
| 265 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: | \r\n\t\t\tPeriodic Push: Meter shall be able to push following instantaneous parameters to HES at predefined intervals. | \r\n\t\t\tMore than 10 Parameters are asked | \r\n\t\t\tAs per IS 15959 (Part-2) only 10 parameters are required in Push parameter list. | \r\n\t\t\tSpecification to be complied. | \r\n\t\t\tClarification | \r\n\t\t\tSpecification to be complied. | \r\n\t\t
| \r\n\t\t\t | i. Device ID | \r\n\t\t\t\r\n\t\t | |||||||
| Tech Specs. 3 Ph. 4 W WC Smart Meters,25.0 (21) (a),233 | \r\n\t\t\tii. Push setup ID | \r\n\t\t\tWe request you kindly amend the parameter list with 10 parameters in line with IS 15959 (Part 2). | \r\n\t\t|||||||
| \r\n\t\t\t | iii. Real Time clock – Date and time | \r\n\t\t\t\r\n\t\t | |||||||
| \r\n\t\t\t | iv. Voltage R Phase | \r\n\t\t\t\r\n\t\t | |||||||
| \r\n\t\t\t | v. Voltage Y Phase | \r\n\t\t\t\r\n\t\t | |||||||
| \r\n\t\t\t | vi. Voltage B Phase | \r\n\t\t\t\r\n\t\t | |||||||
| \r\n\t\t\t | vii. …… | \r\n\t\t\t\r\n\t\t | |||||||
| 266 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: | \r\n\t\t\tPeriodic Push: | \r\n\t\t\tNeutral current is not defined in Instantaneous parameters list. | \r\n\t\t\tThe neutral current is not defined in Instantaneous parameters list. Hence, we request you kindly delete the neutral current. | \r\n\t\t\tSpecification to be complied. | \r\n\t\t\tClarification | \r\n\t\t\tSpecification to be complied. | \r\n\t\t
| \r\n\t\t\t | (x) Current Neutral. | \r\n\t\t||||||||
| Tech Specs. 3 Ph. 4 W WC Smart Meters,25 | \r\n\t\t\t\r\n\t\t | ||||||||
| (21) (a) | \r\n\t\t\t\r\n\t\t | ||||||||
| (x),233 | \r\n\t\t\t\r\n\t\t | ||||||||
| 267 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: | \r\n\t\t\tEvent Push: | \r\n\t\t\tEarth loading tamper is not applicable in three phase meters. | \r\n\t\t\tEarth loading tamper is not applicable in three phase meters. We request you kindly delete the same. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | Earth Loading. | \r\n\t\t||||||||
| Tech Specs. 3 Ph. 4 W WC Smart Meters,25.0 (22) (a),234 | \r\n\t\t\t\r\n\t\t | ||||||||
| 268 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: | \r\n\t\t\tCurrent Related: | \r\n\t\t\tTable No. A5 is not related to 3Phase Meter | \r\n\t\t\tA5 table is for Single Phase Meter. Please amend the table No. as A19. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | Occurrence and restoration of following current related events shall be logged in meter memory as per table A5 of IS 15959 (Part 2) | \r\n\t\t||||||||
| Tech Specs. 3 Ph. 4 W WC Smart Meters,26.0 (8.1),236 | \r\n\t\t\t\r\n\t\t | ||||||||
| 269 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: | \r\n\t\t\tOccurrence and restoration of following Power related events should be logged in meter memory as per table A6 of IS 15959 (Part 2). | \r\n\t\t\tTable No. A6 is not related to 3Phase Meter | \r\n\t\t\tA6 table is for single phase meter. Please amend the table no. as A20. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t | |||||||||
| Tech Specs. 3 Ph. 4 W WC Smart Meters,26 | \r\n\t\t|||||||||
| (8.2) (a),236 | \r\n\t\t|||||||||
| 270 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: | \r\n\t\t\tOthers: | \r\n\t\t\tTable no. A8 is not related to 3 Phase Meters | \r\n\t\t\tA8 table is for Single Phase Meters. Please correct the table no. as A22. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | Occurrence and restoration of following events shall be logged in meter memory as per table A8 of IS 15959 (Part 2). | \r\n\t\t||||||||
| Tech Specs. 3 Ph. 4 W WC Smart Meters,26.0 (8.7) (a),236 | \r\n\t\t\t\r\n\t\t | ||||||||
| 271 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: | \r\n\t\t\tType Test: | \r\n\t\t\tType Test Reports of 3 Phase 4 Wire Whole Current. 20-100 Amp. Meter | \r\n\t\t\tWe request you to allow to submit Type Test Reports before commencement of supply or alternatively allow us to submit the available Meter rating Type Test Reports along with the Bid | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | The bids of only those bidders shall be considered to be meeting the type test criteria who furnishes complete type test certificates along with the bid as per above provision | \r\n\t\t||||||||
| Tech Specs. 3 Ph. 4 W WC Smart Meters,30,242 | \r\n\t\t\t\r\n\t\t | ||||||||
| 272 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: | \r\n\t\t\tComponent Specification: | \r\n\t\t\tMake or origin confirm to IS-2705 | \r\n\t\t\tWe understand Shunt of any other equivalent make is also acceptable. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | Makes & Origin: Any make or origin confirming to IS-2705 and other make i.e. Redbourne Engg / Isabelle. | \r\n\t\t\t\r\n\t\t | |||||||
| Tech Specs. 3 Ph. 4 W WC Smart Meters,35.0 (1),247 | \r\n\t\t\t\r\n\t\t\t | Request you to kindly confirm. | \r\n\t\t|||||||
| 273 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: | \r\n\t\t\tComponent Specification: | \r\n\t\t\tMake of Memory chips. | \r\n\t\t\tOther equivalent makes e.g. R-ohm may kindly be included since it is well reputed make & also included in electronic component makes mentioned at serial no. 5. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | Make of Memory chips. | \r\n\t\t||||||||
| Tech Specs. 3 Ph. 4 W WC Smart Meters,30,242 | \r\n\t\t\tMemory chips: Atmel, National Semiconductors, Microchip, Texas Instruments, Phillips, ST Hitachi or Oki, Teridian, Renesas | \r\n\t\t||||||||
| 274 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical | \r\n\t\t\tComponent Specification: | \r\n\t\t\tMakes of Battery | \r\n\t\t\tOther equivalent makes e.g. EVE may kindly be included. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | Battery: Lithium with minimum guaranteed life of 15 years. | \r\n\t\t||||||||
| Annexure-2: Tech Specs. 3 Ph. 4 W WC Smart Meters,35.0 (6),248 | \r\n\t\t\t\r\n\t\t | ||||||||
| 275 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: | \r\n\t\t\tComponent Specification: | \r\n\t\t\tMakes of Optical Port | \r\n\t\t\tKindly include Whuhan make since this is well reputed make. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | Optical Port. | \r\n\t\t||||||||
| Tech Specs. 3 Ph. 4 W WC Smart Meters,30.0 (10),248 | \r\n\t\t\t\r\n\t\t | ||||||||
| 276 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical | \r\n\t\t\tPower loss in each current circuit at basic current in VA & watt. | \r\n\t\t\tPower loss as per IS 16444 | \r\n\t\t\tPlease correct GTP point | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tAs per IS 16444 to be followed | \r\n\t\t
| Annexure-2: Tech Specs. 3 Ph. 4 W WC Smart Meters,38.0 GTP (21),259 | \r\n\t\t\tAs per IS 16444 (Part1) power loss requirement in current circuit is VA only. | \r\n\t\t||||||||
| 277 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: | \r\n\t\t\tEarth Load Indication (if condition occurred). | \r\n\t\t\tEarth load tamper is not applicable for three phase meters. | \r\n\t\t\tEarth load tamper is not applicable for three phase meters. We request you to kindly delete the same from specs. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | We request you to kindly delete the same from specs. | \r\n\t\t||||||||
| Tech Specs. 3 Ph. 4 W WC Smart Meters,38.0 GTP (23) (i),259 | \r\n\t\t\t\r\n\t\t | ||||||||
| 278 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: | \r\n\t\t\tLoad Survey Parameters for last 60 days. | \r\n\t\t\tFollowing parameters are not defined in IS 15959 (Part-2) for load survey:- | \r\n\t\t\tSince all these parameters are derived parameters and all can be derived at BCS end. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBidder to meet IS 15959 | \r\n\t\t
| \r\n\t\t\t | a. Real Time clock-Date & Time | \r\n\t\t\te. Demand KW MD | \r\n\t\t\t\r\n\t\t | ||||||
| Tech Specs. 3 Ph. 4 W WC Smart Meters,38.0 GTP (27),260 | \r\n\t\t\tb. Voltage | \r\n\t\t\tf. System Power Factor - PF | \r\n\t\t\tWe request you kindly accept these parameters at BCS end and amend GTP point in line with IS 15959 Standards | \r\n\t\t||||||
| \r\n\t\t\t | c. Current | \r\n\t\t\tg. Net Energy - Kwh | \r\n\t\t\t\r\n\t\t | ||||||
| \r\n\t\t\t | d. Energy – KWH, KVAH (I&E) | \r\n\t\t\th. Net Demand – KW MD | \r\n\t\t\t\r\n\t\t | ||||||
| \r\n\t\t\t | e. Demand KW MD | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t | ||||||
| \r\n\t\t\t | f. System Power Factor - PF | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t | ||||||
| \r\n\t\t\t | g. Net Energy - Kwh | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t | ||||||
| \r\n\t\t\t | h. Net Demand | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t | ||||||
| 279 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: Tech Specs. 3 Ph. 4 W LT CT Smart Meters,39,267 | \r\n\t\t\tScope of Supply: | \r\n\t\t\tIn LT CT Meter specs IS 15959 (Part-2) is mentioned everywhere which is not applicable. | \r\n\t\t\tFor LT CT Meter IS 15959 (Part-3) is applicable. We request you kindly correct the same in entire LT CT Meter specs. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tPlease note, for LTCT operated meters up to 100 KVA transformer bidder has to quote for thread thru type meters (40-200A) as per IS 16444 (Part 1) & relevant IS 15959 and for above 100 KVA transformers LTCT operated meters with suitable resin cast ring type CT and SMC type double chamber box to be provided. | \r\n\t\t
| In LT CT specs IS 15959 (Part-2) and IS 13779 is mentioned | \r\n\t\t\tIn LT CT Meter specs IS 13779 is mentioned which is not applicable. | \r\n\t\t\tFor LT CT class 0.5s, IS 14697 shall be applicable. Please correct the same in entire LT Meter specs. | \r\n\t\t\t\r\n\t\t | ||||||
| \r\n\t\t\t | \r\n\t\t\t | \r\n\t\t\t | Thread thru meter specification enclosed. | \r\n\t\t||||||
| 280 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: Tech Specs. 3 Ph. 4 W LT CT Smart Meters,40.0 (8),268 | \r\n\t\t\tCodes & Standards: IS-15959 (Part 2): 2011: Data Exchange for Electricity Meter – Reading Tariff and Load Control – Companion Specification | \r\n\t\t\tIS-15959 (Part 2) is not applicable for 3Ph. LT CT Operated Smart Meter | \r\n\t\t\tFor LT CT Operated smart meter IS 15959 (Part-3) shall be applicable hence we request you kind add the same in this standard list | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 281 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: Tech Specs. 3 Ph. 4 W LT CT Smart Meters,44.0 (11),277 | \r\n\t\t\tConstructional Requirement: Battery - Lithium ion battery with guaranteed shelf life of 10 years and capacity life of 15 years. Lithium thiol Chloride battery will be preferred. In case battery removal or total discharge, it should not affect the working & memory of the meter. RTC shall have separate battery backup. | \r\n\t\t\tKindly note that Lithium ion batteries are rechargeable batteries whereas Lithium Thyioal chloride batteries are primary batteries | \r\n\t\t\tRequested to kindly clarify both types of batteries are acceptable to you or only primary batteries are required by you | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 282 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: | \r\n\t\t\tConstructional Requirement : | \r\n\t\t\tFor LT CT IS 16444 (part-2) is applicable instead of Part-1 | \r\n\t\t\tWe request you to kind correct the same with Part 2 wherever mentioned in LT CT Operated Meter specs. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | As per clause no 1.2(b) of IS 16444 Part -1. Meter should have provision of communication module with both the variant mentioned in IS 16444 Part-1. This module should be able to connect NAN or WAN (as per the plugged module RF or GSM) for two-way communication. | \r\n\t\t||||||||
| Tech Specs. 3 Ph. 4 W LT CT Smart Meters,44.0 (b),277 | \r\n\t\t\t\r\n\t\t | ||||||||
| 283 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: | \r\n\t\t\tFunctional Requirement: MD Registration - Block / 15 min sliding window with 30 min integration period as per requirement. | \r\n\t\t\t\r\n\t\t\t | We propose 30 minutes block with 10 minutes sub-interval as per IS 15959 (Part2). Kindly accept & amend the same. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t | |||||||||
| Tech Specs. 3 Ph. 4 W LT CT Smart Meters,45.0 (14),281 | \r\n\t\t|||||||||
| 284 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: | \r\n\t\t\tFunctional Requirement: Enable/Disable load limit function. | \r\n\t\t\t\r\n\t\t\t | Disconnection switch is not applicable for LT CT meters. Hence load limit related parameters are not applicable. We requested to you kindly delete the same. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t | |||||||||
| Tech Specs. 3 Ph. 4 W LT CT Smart Meters,45.0 (18) (vii),283 | \r\n\t\t|||||||||
| 285 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: | \r\n\t\t\tFunctional Requirement vide which it is mentioned that: Meter shall be able to push following instantaneous parameters to HES at predefined intervals. i. Device ID | \r\n\t\t\t\r\n\t\t\t | As per IS 15959 (Part-3) only 10 parameters are required in Push parameter list. We request you kindly amend the parameter list with 10 parameters in line with IS 15959 (Part 3). | \r\n\t\t\tSpecifications to be complied. | \r\n\t\t\tClarification | \r\n\t\t\tSpecifications to be complied. | \r\n\t\t
| \r\n\t\t\t | ii. Push setup ID | \r\n\t\t||||||||
| Tech Specs. 3 Ph. 4 W LT CT Smart Meters,45.0 (21) (a),284 | \r\n\t\t\tiii. Real Time clock- Date and time | \r\n\t\t||||||||
| \r\n\t\t\t | iv. Voltage R Phase | \r\n\t\t||||||||
| \r\n\t\t\t | v. Voltage Y Phase | \r\n\t\t||||||||
| \r\n\t\t\t | vi. Voltage B Phase | \r\n\t\t||||||||
| \r\n\t\t\t | vii. Current R Phase | \r\n\t\t||||||||
| \r\n\t\t\t | viii. ………. | \r\n\t\t||||||||
| 286 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: | \r\n\t\t\tFunctional Requirement: | \r\n\t\t\tThe Neutral Current is not defined in Instantaneous parameters list. | \r\n\t\t\tWe request you kindly delete the Neutral Current. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| \r\n\t\t\t | Current Neutral. | \r\n\t\t||||||||
| Tech Specs. 3 Ph. 4 W LT CT Smart Meters,45.0 (21) (x),284 | \r\n\t\t\t\r\n\t\t | ||||||||
| 287 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: | \r\n\t\t\tFunctional Requirement: | \r\n\t\t\t\r\n\t\t\t | Earth loading is not applicable for 3 phase meters. We request you please delete the same. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | Earth Loading. | \r\n\t\t||||||||
| Tech Specs. 3 Ph. 4 W LT CT Smart Meters,45.0 (22) (a),285 | \r\n\t\t\t\r\n\t\t | ||||||||
| 288 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: | \r\n\t\t\tFunctional Requirement: Meter load Disconnected/ meter load connected. | \r\n\t\t\tDisconnection switches are not applicable in LT CT operated meter. | \r\n\t\t\tWe request you to kindly delete/amend the Meter load Disconnected / Meter Load connected as per relevant standard. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t | |||||||||
| Tech Specs. 3 Ph. 4 W LT CT Smart Meters,45.0 (a),285 | \r\n\t\t|||||||||
| 289 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: | \r\n\t\t\tFunctional Requirement: Anti-tamper and Fraud Detection Requirement. | \r\n\t\t\tThe Table numbers mentioned are not as per 3 Ph. LT CT Operated Meter | \r\n\t\t\tPlease note the Table number are mentioned as per Single Phase Meter category D1. | \r\n\t\t\tTable A-19 to be used for 3P WC meter of IS5959 Part-2 and for LTCT meters Table 6 of IS15959 Part-3 to be used | \r\n\t\t\tClarification | \r\n\t\t\tTable A-19 to be used for 3P WC meter of IS5959 Part-2 and for LTCT meters Table 6 of IS15959 Part-2 or 3 to be used as per Thread Thru or conventional type LTCT meter | \r\n\t\t
| \r\n\t\t\t | \r\n\t\t\t | \r\n\t\t | |||||||
| Tech Specs. 3 Ph. 4 W LT CT Smart Meters,46,285 | \r\n\t\t\ta. Occurrence and restoration of following current related events shall be logged in meter memory as per table A5 of IS 15959 (Part2). | \r\n\t\t\tWe request you kindly correct the table nos. as per IS 15959 (Part-3) category D3 | \r\n\t\t|||||||
| 290 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: | \r\n\t\t\tComponent Specification: | \r\n\t\t\tMake or origin confirm to IS-2705 | \r\n\t\t\tWe understand Shunt of any other equivalent make is also acceptable. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | \r\n\t\t\t | \r\n\t\t | |||||||
| Tech Specs. 3 Ph. 4 W LT CT Smart Meters,55.0 (1),297 | \r\n\t\t\tMake & Origin: Any make or origin confirming to IS-2705 and other make i.e. Redbourne Engg / Isabelle. | \r\n\t\t\tRequest you to kindly confirm. | \r\n\t\t|||||||
| 291 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: | \r\n\t\t\tComponent Specification: | \r\n\t\t\tMake of Memory chips. | \r\n\t\t\tOther equivalent makes e.g. R-ohm may kindly be included since it is well reputed make & also included in electronic component makes mentioned at serial no. 5. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | \r\n\t\t | ||||||||
| Tech Specs. 3 Ph. 4 W LT CT Smart Meters,55.0 (3),298 | \r\n\t\t\tMemory chips: Atmel, National Semiconductors, Microchip, Texas Instruments, Phillips, ST Hitachi or Oki, Teridian, Renesas | \r\n\t\t||||||||
| 292 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: | \r\n\t\t\tComponent Specification: | \r\n\t\t\tMakes of Battery | \r\n\t\t\tOther equivalent makes e.g. EVE may kindly be included. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | Battery: Lithium with minimum guaranteed life of 15 years. | \r\n\t\t||||||||
| Tech Specs. 3 Ph. 4 W LT CT Smart Meters,55.0 (6),298 | \r\n\t\t\t\r\n\t\t | ||||||||
| 293 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: | \r\n\t\t\tComponent Specification: | \r\n\t\t\tMakes of Optical Port | \r\n\t\t\tKindly include Whuhan make since this is well reputed make. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t\t | Optical Port. | \r\n\t\t||||||||
| Tech Specs. 3 Ph. 4 W LT CT Smart Meters,55.0 (10),299 | \r\n\t\t\t\r\n\t\t | ||||||||
| 294 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: Tech Specs. 3 Ph. 4 W LT CT Smart Meters,50.0 (12.3),292 | \r\n\t\t\tType Test: | \r\n\t\t\tType Test Reports of 3 Phase 4 Wire LT CT Operated Class 0.5s Meter | \r\n\t\t\tWe request you to allow to submit Type Test Reports before commencement of supply. | \r\n\t\t\tBidder to furnish BIS for any one type of meter with bid document for meeting the qualifying requirement, however bidder shall submit BIS certificate of all type of meters before commencement of meter supply. (No type test report to be furnished with bid) | \r\n\t\t\tAmendment | \r\n\t\t\tBidder to furnish BIS for any one type of meter with bid document for meeting the qualifying requirement, however bidder shall submit BIS certificate of all type of meters before commencement of meter supply. (No type test report to be furnished with bid) | \r\n\t\t
| The bids of only those bidders shall be considered to be meeting the type test criteria who furnishes complete type test certificates along with the bid as per above provision | \r\n\t\t|||||||||
| 295 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: Tech Specs. 3 Ph. 4 W LT CT Smart Meters,57 | \r\n\t\t\tPower loss in each current circuit at basic current in VA & watt. | \r\n\t\t\t\r\n\t\t\t | Power loss requirement is VA only for Current Circuit as per IS 16444 (Part 2). | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tIS 16444 to be followed | \r\n\t\t
| 19. GTP | \r\n\t\t\tWe request you to kindly amend the clause accordingly | \r\n\t\t||||||||
| Sr. No. 21 ,303 | \r\n\t\t\t\r\n\t\t | ||||||||
| 296 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: Tech Specs. 3 Ph. 4 W LT CT Smart Meters,57 | \r\n\t\t\tf) Net Energy - Kwahu | \r\n\t\t\tNet Energy kWh, Net Demand - kW MD are not available in Block Load Profile of IS 15959 (Part 3). | \r\n\t\t\tWe request you to kindly delete the same. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBidder to meet IS 15959 | \r\n\t\t
| 19. GTP Sr. No. 27,304 | \r\n\t\t\tg) Net Demand – KW MD. | \r\n\t\t||||||||
| 297 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Scope of work, A. Tech Specs. of Single Phase Smart Energy Meter,6.3,176 | \r\n\t\t\tThe ETBC shall be extended by minimum 50mm below plane surface of the terminal block with suitable sealing arrangement of terminal cover for providing numbered double anchor polycarbonate lash wire seal, | \r\n\t\t\t50 mm ETBC | \r\n\t\t\tAs Meter is to be supplied inside the Meter Box therefore terminal block with minimum 30 mm extension below plane surface of the terminal block shall also be sufficient to accommodate the cable. Kindly accept the same | \r\n\t\t\tThe ETBC shall be extended by minimum 30mm below plane surface of the terminal block with suitable sealing arrangement of terminal cover | \r\n\t\t\tAmendment | \r\n\t\t\tThe ETBC shall be extended by minimum 30mm below plane surface of the terminal block with suitable sealing arrangement of terminal cover | \r\n\t\t
| 298 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Scope of work, A. Tech Specs. of Single Phase Meter Box,18 (1.4),202 | \r\n\t\t\tsupply and unloading at store/site and performance of meter box intended to house one number three phase whole current energy meter complete with all accessories for trouble free and efficient operation. | \r\n\t\t\t\r\n\t\t\t | We think it is a typographical error since it should be single phase whole current smart meter box as this is the technical specification of single phase meter box. Please amend the same and confirm. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 299 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Scope of work, A. Tech Specs. of Single Phase Meter Box,18 (1.6.2) Sr. No. (ii), 18 (1.6.3) (b),204 | \r\n\t\t\tdegree of protection to be IP 55, The meter Box shall have roof tapering down to both the sides for easy flow of rainwater and shall have IP 55 degree of protection for affording protection against dust and water. | \r\n\t\t\tIP 55 | \r\n\t\t\tWe request you to kindly also accept IP 54 degree of protection for the Meter Box., Please confirm. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tIP 54 is acceptable | \r\n\t\t
| 300 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Scope of work, A. Tech Specs. of Single Phase Meter Box,18 (1.6.3) (c ), GTP S. No. 6,205 | \r\n\t\t\tthe thickness of the box shall not be less than 3.0 mm on the load bearing side and other sides, door and roof shall not be less than 2.5 mm., BASE: 3mm & COVER: 2.5 mm | \r\n\t\t\tRequirements are contradictory | \r\n\t\t\tPlease amend the GTP in line with clause no. 18-(1.6.3) (C) of meter box technical specification. So that we can provide thickness according to the technical specification., Kindly confirm the acceptability of the same. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 301 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Scope of work, A. Tech Specs. of Single Phase Meter Box,18 (1.6.3) (d), GTP S. No. (i),205 | \r\n\t\t\tminimum clearance between the top of the meter and the meter box cover : 30 mm, construction features of the box it is mention that minimum clearance from Meter surface Top:20 mm | \r\n\t\t\tRequirements are contradictory. | \r\n\t\t\tPlease amend the clause no. 18-(1.6.3) (d) in line with GTP of meter box technical specification. So that we can provide minimum 20mm clearance between top of the meter and meter box. Kindly confirm the acceptability of the same. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tminimum 20mm clearance between top of the meter and meter box. | \r\n\t\t
| 302 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Scope of work, A. Tech Specs. of Single Phase Meter Box,18 (1.6.3) (f),205 | \r\n\t\t\tTechnical specification of Meter Box, suitable circular holes shall be provided at the bottom of the meter box for inlet & outlet cables with suitable gland size to accommodate three and half core armoured aluminium cable(s) up to 35 Sq.mm made of engineering plastic for the cable securely fixed to the bottom of the cupboard on both sides by chuck-nuts. | \r\n\t\t\tKindly reconfirm your requirement. As the three and half core armoured aluminium cable(s) up to 35 Sq.mm is usually used for three phase meter. | \r\n\t\t\tWe suggest that for single phase meter, the internal gland diameter of up to 20 -22mm will be more than sufficient to accommodate the outer cable diameter to the said single phase meter’s current rating., Please confirm the acceptability of the same. | \r\n\t\t\tAgreed for 1 Ph meter | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed for 1 Ph meter | \r\n\t\t
| 303 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Scope of work, A. Tech Specs. of Single Phase Meter Box,18 (1.6.3) (i),205 | \r\n\t\t\tfor fixing of Box on flat wall, 4 Nos. 5mm diameter 40mm long, pan head self- taping screws and washers shall be provided by the supplier with every Box. 4 Nos. plastic fixing plugs of 50mm length suitable for self-tapping screws shall also be provided. | \r\n\t\t\t5mm diameter 40mm long, | \r\n\t\t\tPlease also accept the box fixing screws with 4 to 4.5mm dia and 37mm long, this shall be more than sufficient. Please confirm the acceptability of the same. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 304 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Scope of work, A. Tech Specs. of Single Phase Meter Box,18 (1.7),206 | \r\n\t\t\tNAME PLATE AND MARKING: the following information shall be clearly and indelibly embossed/engraved (not printed) on the cover and base of the Meter Box:, a) PO/ Work Order No with date, b) Property of “JBVNL”, c) Manufacturer's name, d) Box Serial number, e) Month and Year of manufacture, f) For the use of JPSIP | \r\n\t\t\tSerial no. cannot be embossed / engraved | \r\n\t\t\tWe shall provide all the details with engraved/embossed on the Meter Box Cover only. And the Meter Box Serial number (which is progressive) shall be printed / marked on the meter box cover form inside., Kindly confirm the acceptance. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tSBD & Cost Estimation committee decided Bidder shall show prospective long-term Positive profitability and their balance should be positive in last 5 years. However if the audited balance sheet is not available than what document will be acceptable in order to authenticate their soundness net worth need to be decide after discussion with World Bank and IT-PMO team | \r\n\t\t
| 305 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: Tech Specs. 3 Ph. 4 W WC Smart Meters,24.3 (d),226 | \r\n\t\t\tThe ETBC shall be extended by minimum 50mm below plane surface of the terminal block with suitable sealing arrangement of terminal cover | \r\n\t\t\tETBC of 50 mm size | \r\n\t\t\tAs Meter is to be supplied inside the Meter Box therefore terminal block with minimum 30 mm extension below plane surface of the terminal block will also be sufficient to accommodate the cable. Kindly accept the same. | \r\n\t\t\tThe ETBC shall be extended by minimum 30mm below plane surface of the terminal block with suitable sealing arrangement of terminal cover | \r\n\t\t\tAmendment | \r\n\t\t\tThe ETBC shall be extended by minimum 30mm below plane surface of the terminal block with suitable sealing arrangement of terminal cover | \r\n\t\t
| 306 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: Tech Specs. 3 Ph. 4 W WC Meter Box,36.1.2 (ii), 36.1.2 (c ),252253 | \r\n\t\t\tTechnical Requirement: Degree of Protection to be be IP55,General construction: The meter Box shall have roof tapering down to both the sides for easy flow of rainwater and shall have IP 55 degree of protection for affording protection against dust and water. | \r\n\t\t\tIP 55 | \r\n\t\t\tWe request you that please also accept IP 54 degree of protection for the Meter Box. Kindly confirm. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 307 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: Tech Specs. 3 Ph. 4 W WC Meter Box,36.1.2 (c ), GTP S. No. 6,253 | \r\n\t\t\tGeneral construction: the thickness of the box shall not be less than 3mm on the load bearing side (i.e., back side of the box) and other sides, door and roof shall not be less than 2.5 mm., BASE: 3mm & COVER: 2.5 mm | \r\n\t\t\tThese requirements are contradictory | \r\n\t\t\tPlease amend the GTP in line with clause no. 36.1.2 (C) of meter box technical specification. So that we can provide thickness according to the technical specification. , Kindly confirm the acceptability of the same. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\t2 mm thickness to be provided | \r\n\t\t
| 308 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: Tech Specs. 3 Ph. 4 W WC Meter Box,36.1.2 (i),253 | \r\n\t\t\tGeneral construction: the for fixing of Box on flat wall, 4 Nos. 5mm diameter 40mm long, pan head self- taping screws and washers shall be provided by the supplier with every Box. 4 Nos. plastic fixing plugs of 50mm length suitable for self-tapping screws shall also be provided. | \r\n\t\t\t\r\n\t\t\t | Please also accept the box fixing screws with 4 to 5mm (+/- 0.5 mm tolerance) dia and 40mm (+/- 3mm tolerance) long, this shall be more than sufficient. Please confirm the acceptability of the same. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 309 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: | \r\n\t\t\tNAME PLATE AND MARKING: the following information shall be clearly and indelibly embossed/engraved (not printed) on the cover and base of the Meter Box:, a) PO/ Work Order No with date, b) Property of “JBVNL”, c) Manufacturer's name, d) Box Serial number, e) Month and Year of manufacture, f) For the use of JPSIP | \r\n\t\t\tSerial no. cannot be embossed / engraved. | \r\n\t\t\tWe shall provide all the details with engraved/embossed on the Meter Box Cover only. And the Meter Box Serial number (which is progressive) shall be printed / marked on the meter box cover., Kindly confirm the acceptance. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tSBD & Cost Estimation committee decided Bidder shall show prospective long-term Positive profitability and their balance should be positive in last 5 years. However if the audited balance sheet is not available than what document will be acceptable in order to authenticate their soundness net worth need to be decide after discussion with World Bank and IT-PMO team | \r\n\t\t
| \r\n\t\t | |||||||||
| Tech Specs. 3 Ph. 4 W WC Meter Box,36.1.2,255 | \r\n\t\t|||||||||
| 310 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-2: | \r\n\t\t\tType Test:, The sample shall comply with flammability requirements of category FVo/Vo as per respective standards, Technical Requirement: flammability requirement as FV 2. | \r\n\t\t\tRequirements are contradictory. | \r\n\t\t\tPlease amend the Type test requirement in clause 36.1.3 (vii) in line with clause no. 36.1.2 (iii) of Meter Box Technical Specification., Kindly confirm the acceptability of the same. | \r\n\t\t\tAs per IS to be provided | \r\n\t\t\tAmendment | \r\n\t\t\tAs per IS to be provided | \r\n\t\t
| \r\n\t\t | |||||||||
| Tech Specs. 3 Ph. 4 W WC Meter Box,36.1.3 (vii), 36.1.2 (iii),256, 252 | \r\n\t\t|||||||||
| 311 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: | \r\n\t\t\tThe ETBC shall be extended by minimum 50mm below plane surface of the terminal block with suitable sealing arrangement of terminal cover | \r\n\t\t\tETBC of 50 mm size | \r\n\t\t\tAs Meter is to be supplied inside the Meter Box therefore terminal block with minimum 30 mm extension below plane surface of the terminal block will also be sufficient to accommodate the cable., Kindly accept the same. | \r\n\t\t\tThe ETBC shall be extended by minimum 30mm below plane surface of the terminal block with suitable sealing arrangement of terminal cover | \r\n\t\t\tAmendment | \r\n\t\t\tThe ETBC shall be extended by minimum 30mm below plane surface of the terminal block with suitable sealing arrangement of terminal cover | \r\n\t\t
| \r\n\t\t | |||||||||
| Tech Specs. 3 Ph. 4 W LT CT Smart Meters,44.3 (d),275 | \r\n\t\t|||||||||
| 312 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: | \r\n\t\t\tCONSTRUCTIONAL FEATURE OF METER BOX:, both the chambers of box shall be independent from each other., if any portion of box is closed it shall not be possible to approach it by opening the other portion and vice-versa. | \r\n\t\t\tIndependent door for both the chambers are not safe for ingress protection of dust and water | \r\n\t\t\tAs the Meter Box shall have two chambers, upper chamber to house 3 phase meter and lower chamber to house 04 nos. ring type LT CTs. So in that case, as per specification requirement of both chambers independent from each other is not safe for ingress of protection (IP). We shall provide the Meter Box with upper chamber overlapped on the lower chamber, for ingress protection of dust and water., So we request you to please delete these clauses and kindly confirm. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tAgreed | \r\n\t\t
| \r\n\t\t | |||||||||
| Tech Specs. of SMC Box,56, -19.2, 2nd Para, 19.2, 4th Para,300 | \r\n\t\t|||||||||
| 313 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: | \r\n\t\t\tCONSTRUCTIONAL FEATURE OF METER BOX: it shall be moulded in a single piece forming the body of the Meter Box and CT chamber with SMC lid/shed fitted with the base by two nos. concealed brass hinges. | \r\n\t\t\tBrass material hinges | \r\n\t\t\tPlease also accept Stainless steel hinges to be fitted with the meter Box body base and the cover. Stainless steel has more strength as compared to brass and has corrosion resistance properties. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Tech Specs. of SMC Box,19.2,300 | \r\n\t\t|||||||||
| 314 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: | \r\n\t\t\tCONSTRUCTIONAL FEATURE OF METER BOX: the box should have a front door opening with a window provided with toughened glass of minimum 4.0 mm thickness for viewing and taking meter reading., CONSTRUCTIONAL FEATURE OF METER BOX: the body of the Meter Box shall have such construction that while installing on the grouted bolts of base-wall, the top surfaces of the box shall have little tapering shape frame centre towards both sides of the meter box so that easy flow of rainwater etc. is facilitated, the meter box shall have four wall mounting bracket with proper screws to fix with the bottom base and provision for Four nos. holes each of 6 mm. dia. | \r\n\t\t\t4.00 mm thickness glass, Requirements are contradictory. | \r\n\t\t\tPlease also accept the viewing Window in polycarbonate material having minimum thickness of 2.0mm., Kindly confirm the acceptability of the same., Please amend the clause no. 19.2, 9th para in line with 12th para of Meter Box technical specification. And delete the requirement as mentioned at 9th para of clause no. 19.2. , Kindly confirm the acceptability of the same. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| \r\n\t\t | |||||||||
| Tech Specs. of SMC Box,19.2, 6th Para, 19.2, 9th Para, 12th Para,300 | \r\n\t\t|||||||||
| 315 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: | \r\n\t\t\tRATING PLATE:, the manufacturers should Screen Print the following information on each meter box, · Name of Manufacturer, · Year of manufacturing, · Type of Meter, · PO NO with Date, · Meter Box Number, · Property of “JBVNL”, · For the use of IPDS | \r\n\t\t\tPrinting of information on Box, Further, we could not understand the requirement of the detail of ‘Type of Meter’ on the SMC box. | \r\n\t\t\tFollowing details shall be provided as printed on metallic name plate duly riveted on meter box cover., · Name of Manufacturer, · Year of manufacturing, · Type of Meter, · PO NO with Date, · Property of “JBVNL”, · For the use of IPDS, We shall provide serial no. of Meter Box ‘Printed / Marked’ on the Meter Box Cover., Please clarify ‘Type of Meter’. OR ‘Type of Meter’ should be replaced by ‘Rating of CTs’., Kindly confirm the acceptance. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Tech Specs. of SMC Box,19.4,301 | \r\n\t\t|||||||||
| 316 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tRFP Volume Section VII – Technical Annexure-3: Tech Specs. of SMC Box,56.0 (18.1),300 | \r\n\t\t\tMeter boxes shall consist of two separate chambers, one suitable to accommodate LT TVM and other suitable for installation of 4 nos. single core, single ratio, ring type Current Transformers (CTs) of current ratios ranging from 100/5 A - 400/5A | \r\n\t\t\tLT CTs requirement not clear | \r\n\t\t\tPlease clarify whether supply of external CT’s are in Bid scope or not?, In case CTs are also in scope of supply please provide detailed specifications and drawings of CT ratio (100/5A-400/5A) and their split up quantity., Mounting dimensions, outer Size, internal Diameter, distance from the CT centre to base, burden etc. and JBVNL’s approved vendor are required. | \r\n\t\t\tPls refer amendment | \r\n\t\t\tAmendment | \r\n\t\t\tPlease note, for LTCT operated meters up to 100 KVA transformer bidder has to quote for thread thru type meters (40-200A) as per IS 16444 (Part 1) & relevant IS 15959 and for above 100 KVA transformers LTCT operated meters with suitable resin cast ring type CT and SMC type double chamber box to be provided. | \r\n\t\t
| \r\n\t\t | |||||||||
| Thread thru meter specification enclosed. | \r\n\t\t|||||||||
| 317 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s HPL Electric & Power | \r\n\t\t\tGeneral | \r\n\t\t\tTTB (Test Terminal Block) | \r\n\t\t\tTTB requirement not clear | \r\n\t\t\tPlease clarify whether TTB (Test terminal Block) is in Bid scope of supply or not? In case if same is to be supplied please provide approved Vendor for the same. | \r\n\t\t\tTTB is under this RFP scope | \r\n\t\t\tClarification | \r\n\t\t\tTTB is under this RFP scope as per suitable application | \r\n\t\t
| 318 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cannonade | \r\n\t\t\t197PricePart,2.3 IT Software, Schedule No. 2 | \r\n\t\t\t2.3.1 Application Software | \r\n\t\t\tIn Clause 2.3.1.1 total consumer mentioned is 3,62,655 where as in clause 2.3.1.2 the quantity mentioned is 3,51,710. | \r\n\t\t\t\r\n\t\t\t | 2.3.1 Application Software | \r\n\t\t\tAmendment | \r\n\t\t\t2.3.1 Application Software | \r\n\t\t
| 2.3.1.1 One-time Head end System (HES) base software perpetual license for 3,62,655 consumers (Scalable up to 5,00,000 consumers) | \r\n\t\t\tPlease confirm the quantity for HES perpetual License. | \r\n\t\t\t2.3.1.1 One-time Head end System (HES) base software perpetual license for 3,51,710 consumers (Scalable up to 10,00,000 consumers) | \r\n\t\t\t2.3.1.1 One-time Head end System (HES) base software perpetual license for 3,51,710 consumers (Scalable up to 10,00,000 consumers) | \r\n\t\t||||||
| 2.3.1.2 One-time Head end System (HES) end points perpetual license (will be paid on actual nodes in lot of 5000 each) -- Quantity: 3,51,710 | \r\n\t\t\t\r\n\t\t\t | 2.3.1.2 One-time Head end System (HES) end points perpetual license (will be paid on actual nodes in lot of 5000 each) -- Quantity: 3,51,710 | \r\n\t\t\t2.3.1.2 One-time Head end System (HES) end points perpetual license (will be paid on actual nodes in lot of 5000 each) -- Quantity: 3,51,710 | \r\n\t\t||||||
| 319 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197Price Part,2.1.1 Meters, Schedule No. 2 | \r\n\t\t\tAll the meter item described as with “ ***** RF Communication Module (Excl. NIC card) *****” | \r\n\t\t\tPrice for NIC already asked as a separate line item. Kindly amend the details as “without RF NIC Card”, else there could be error of quoting NIC price in 2 places. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 320 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197Price Part,5.6.1.1 O&M and FMS, Schedule No. 4A | \r\n\t\t\tMonthly Cloud Hosting Charges for HES/NMS application on cloud provided by Bidder | \r\n\t\t\t1. Please confirm whether we can use any cloud without MeiTY guideline. Will it be a private or public cloud. | \r\n\t\t\tTechnical specification doesn't specify anything related to cloud requirement. | \r\n\t\t\tJBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tCloud as per MeiTY guideline to be provided | \r\n\t\t
| 2. Does the bidder need to provide a full DC / DR environment for this? Expected scale (number of meters) to be catered by this deployment. | \r\n\t\t|||||||||
| 321 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197Techni-cal Part, Table 3 - Eligibility and Qualification Criteria for Single Bidder (without JV) | \r\n\t\t\tThe bidder must have successfully supplied, installed and commissioned RF Mesh infrastructure conforming to … | \r\n\t\t\tPlease amend the Clause for Document required as below: | \r\n\t\t\tAs per Non-Disclosure Agreement with the international clients, it is not possible to submit the Purchase Order copies/ contract agreement/LoI/LoA etc. | \r\n\t\t\tJBVNL/WB | \r\n\t\t\tAmendment | \r\n\t\t\tSBD & Cost Estimation committee decided Bidder shall show prospective long-term Positive profitability and their balance should be positive in last 5 years. However if the audited balance sheet is not available than what document will be acceptable in o | \r\n\t\t
| Sl No. 4.2C Specific Experience | \r\n\t\t\tDocument Required | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t | ||||||
| ,60 | \r\n\t\t\t(a) Form EXP4.2 (b) | \r\n\t\t\t(a) Form EXP4.2(b) Specific Experience | \r\n\t\t\tHowever we can submit the performance certificates on client's letter head and can provide the client's contact details or site visit as require. | \r\n\t\t||||||
| \r\n\t\t\t | \r\n\t\t\t | (b) Copies of Purchase Order/ Work Order / Letter of Intent / Letter of Award / Contract Agreement /Completion / Performance / Supply Completion Certificate. | \r\n\t\t\t\r\n\t\t | ||||||
| \r\n\t\t\t | (b) Purchase orders | \r\n\t\t\t(c) Valid MOU/Letter from Meter Manufacturers and a letter from concerned utility. | \r\n\t\t\t\r\n\t\t | ||||||
| \r\n\t\t\t | 1. Copies of Purchase Order/ Work Order / Letter of Intent / Letter of Award / Contract Agreement | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t | ||||||
| \r\n\t\t\t | 2. Completion / Performance / Supply Completion Certificate on Client’s letterhead. | \r\n\t\t\tJBVNL may contact the concern utility directly to verify. | \r\n\t\t\t\r\n\t\t | ||||||
| \r\n\t\t\t | 3. Valid MOU/Letter from Meter Manufacturers and a letter from concerned utility. | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t | ||||||
| 322 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197TechnicalPart,Schedule No. 4. Installation and Other Services Sl no 4.2.1.1,117 | \r\n\t\t\tInstallation and commissioning of DCU / Gateway / Routers / Access Points or Other Network components for setting up RF Mesh Canopy along with necessary accessories /Hardware for fixing Quantity: 3517 | \r\n\t\t\tIn Technical RFP, the quantity for Gateway/DCU/ Routers/Access Points or Other Network components is mentioned as 3517. But in Price bid(197PricePart.xlsx), schedule 4 the quantity is "0". | \r\n\t\t\tQuantity of RF field devices will depend on solution provider's architecture. It is better to keep it as 1 lot. Please amend suitably. | \r\n\t\t\tBidder to assess the quantity of DCU/Router/Collector and mention the qty. in price bid. It is written in RFP but deleted in price bid | \r\n\t\t\tAmendment | \r\n\t\t\tBidder to assess the quantity of DCU/Router/Collector and mention the qty. in price bid. It is written in RFP but deleted in price bid | \r\n\t\t
| 323 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197TechnicalPart,Schedule No. 4A. O&M and FMS Services Sl no 5.1.1,119 | \r\n\t\t\tNetwork Backhaul - Quantity: 3517 | \r\n\t\t\tIn Technical RFP, the quantity for 4G Communication between DCU/ Collector and HES with Fall-back arrangement for 1st, 2nd, 3rd, 4th, 5th is 3517, whereas in Price bid(197PricePart.xlsx), schedule 4A the quantity is "0". Please clarify | \r\n\t\t\tQuantity of RF field devices will depend on solution provider's architecture. It is better to keep it as 1 lot. Please amend suitably. | \r\n\t\t\tBidder to assess the quantity of DCU/Router/Collector and mention the qty. in price bid. It is written in RFP but deleted in price bid | \r\n\t\t\tAmendment | \r\n\t\t\tBidder to assess the quantity of DCU/Router/Collector and mention the qty. in price bid. It is written in RFP but deleted in price bid | \r\n\t\t
| 324 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197TechnicalPart,1.3.2.1 ,139 | \r\n\t\t\tThe redundancy mechanism of HES and MDM and their disaster recovery plan shall also be described by the Bidder. | \r\n\t\t\tMDM is not in scope of this RFP. Kindly delete the same | \r\n\t\t\t\r\n\t\t\t | Agreed. | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed. | \r\n\t\t
| The redundancy mechanism of HES and It's disaster recovery plan shall also be described by the Bidder. | \r\n\t\t\tThe redundancy mechanism of HES and It's disaster recovery plan shall also be described by the Bidder. | \r\n\t\t||||||||
| 325 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197TechnicalPart,1.3.3.3,143 | \r\n\t\t\tResistance to heat and fire | \r\n\t\t\tOur field devices will be with metallic enclosure. This test is not applicable for metallic enclosures, hence not possible to provide any test certificate for the same. If any bidder providing field devices with plastic enclosure this clause will be valid for them. | \r\n\t\t\tKindly amend suitably. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 326 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197TechnicalPart,1.3.4.2 ,150 | \r\n\t\t\tAMI profile shall support remote connect / disconnect, load control, time sync, parameters configuration et cetera. | \r\n\t\t\tHES will be integrated with the MDM. There will be further integration of MDM with ERP. These required functionalities will get triggered from ERP to MDM and HES will execute the same. | \r\n\t\t\tKindly amend suitably. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| These features shall be triggered to individual device, group of devices and / or entire network from ERP system. | \r\n\t\t|||||||||
| 327 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197TechnicalPart,1.3.4.3,151 | \r\n\t\t\tHES shall provide support for importing devices and associated information from third party systems like SAP, GIS, Oracle, MDMS etc. | \r\n\t\t\tHES will be integrated with MDMS and MDM will import the relevant information from 3rd party systems. | \r\n\t\t\tKindly delete/amend this clause | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 328 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197TechnicalPart,1.3.5.1,152 | \r\n\t\t\t4. Ability for utility through user interface to set up alarm and event notifications that can be directed to a combination of configurable email addresses, cellular text messages or phone numbers. | \r\n\t\t\tThis is a feature set of MDM. | \r\n\t\t\tThis should be incorporated in the MDM functionalities and should be deleted from this RFP scope. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 329 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197TechnicalPart,1.4.1.3,157 | \r\n\t\t\tPost completion of Smart Meter installation, it will be the responsibility of the AMI Implementation Agency to ensure that the master data of the AMI system (Meter and Consumer Details) is in sync with that of the legacy billing Systems | \r\n\t\t\tMaster Data to be maintained at MDM level. | \r\n\t\t\tThis should be incorporated in the MDM functionalities and should be deleted from this RFP scope. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 330 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197TechnicalPart,1.1,164 | \r\n\t\t\tMeasurement process of SLAs not clearly defined in this RFP | \r\n\t\t\tPlease incorporate the following under the SLA table, | \r\n\t\t\tThe ultimate objective of AMI system is to have all the data at MDM level, so SLA are to be measured at MDM level only. This will ensure proper integration of HES & MDM. Kindly amend suitably. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| For data availability (1,2 and 3) related SLA, MDMs should be able to generate reports. For request -response related SLA parameters (4 ,5,6 ,7 and 12) the test shall be performed by selecting meter / group of meters from the MDMs by sending the command and receiving response at MDM. For event related SLA (8,9 and 10) and Firmware upgrade (11), the test shall be carried out as per the discretion of utility. The all above SLA results shall be measured at MDMs level. HES shall provide the request information for measuring these SLAs at MDMs level. | \r\n\t\t|||||||||
| 331 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197TechnicalPart,1.3 (e),135 | \r\n\t\t\tIn case MDM implementation gets delayed due to any reason, the successful Bidder shall provide Billing Determinants to existing Billing Applications of the Employer | \r\n\t\t\tHES can provide the billing determinant without VEE as VEE is the part of MDM. | \r\n\t\t\tPlease confirm | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 332 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197TechnicalPart.pdf,1.3 (7),136 | \r\n\t\t\t7. Integration with existing legacy systems and upcoming DISCOM systems including Metering, Billing and Collection, MDMS, etc. Systems after finalization of Blueprint document | \r\n\t\t\tHES will collect data from field devices and pass on to MDM and HES will pass all the data / commands received from MDM to the field devices. HES need to be integrated only with MDM | \r\n\t\t\tPlease delete this clause as HES will only integrate with MDM and all other legacy / upcoming applications will integrate with MDM. This is also well specified in CEA guideline of 2016 | \r\n\t\t\tThere is Home Grown Billing Application developed by M/s SRIT is being used as on date. JBVNL is planning to have Enterprise level Unified Billing application i.e SAP ISU / Oracle etc. in future. | \r\n\t\t\tClarification | \r\n\t\t\tThere is Home Grown Billing Application developed by M/s SRIT is being used as on date. JBVNL is planning to have Enterprise level Unified Billing application i.e. SAP ISU / Oracle etc. in future. | \r\n\t\t
| Bidder has to ensure to privide the billing diterminants in soft copy or API form to facilitate the existing bill till the new billing system deployed. | \r\n\t\t\tBidder has to ensure to provide the billing determinants in soft copy or API form to facilitate the existing bill till the new billing system deployed. | \r\n\t\t||||||||
| We understand that , after integration of HES System with forthcoming MDM will take care of billing determinants to pass to Billing System. | \r\n\t\t\tWe understand that , after integration of HES System with forthcoming MDM will take care of billing determinants to pass to Billing System. | \r\n\t\t||||||||
| 333 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197TechnicalPart.pdf,Figure 1,137 | \r\n\t\t\tFigure 1 General Architecture of AMI System and Integration with Other System | \r\n\t\t\tThe figure provided is not clear, please provide in a higher resolution file | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per technical specification | \r\n\t\t
| 334 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197TechnicalPart.pdf,1.3.3.4 ,147 | \r\n\t\t\tAccessories for DCU/ Gateway/ Routers/ Access Points, | \r\n\t\t\tIt is the responsibility of RF mesh communication provider to bring data to HES with the required SLA. These accessories may not be required in each location and hence, will add to the cost of the product even if not required. The accessories to be made optional to meet the requirement. | \r\n\t\t\tPlease amend the clause accordingly. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| • Wired antenna with cable length as specified with Roof mounting for both RF and cellular antennas. | \r\n\t\t|||||||||
| • DCU/ Gateway/ Routers/ Access Points should have suitable mounting arrangement for wall or pole mounting. | \r\n\t\t|||||||||
| 335 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197TechnicalPart.pdf,1.3.4.2,151 | \r\n\t\t\t5. AMI profile shall support collection of missing data and reconcile the missing data with available data | \r\n\t\t\tHES passes the data received from the meters to MDM, MDM keeps track of all the data of field devices and send on demand data reads to fill the missing data. | \r\n\t\t\tPlease amend the clause accordingly. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 336 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t197TechnicalPart.pdf,1.3.7,156 | \r\n\t\t\tviii. Any additional reports required during the tenure of contract shall be developed and made available online | \r\n\t\t\tAll the required data will be made available by NMS / HES to MDM for reporting functionality. This will depend on the future requirement whether future reports to be catered by HES or MDM. | \r\n\t\t\tPlease amend the clause accordingly. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 337 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Cyanconnode | \r\n\t\t\t3. Evaluation – Financial Part (b) Life Cycle Costs Page 63 | \r\n\t\t\tThe O&M cost of each year will be converted into NPV at a Discount rate of 10% for the purposes of evaluation. Further, the NPV cost shall be calculated as on the date of opening of financial bid. Thus, the O&M cost of the first year shall be reduced by 2 years and so on. | \r\n\t\t\tRequest you to share the formula to be used for NPV cost calculation and give an example to arrive the NPV cost of project wrt JBVNL RFP cost components. | \r\n\t\t\tTo understand the impact of NPV cost in Financial evaluation. | \r\n\t\t\tJBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tNPV calculation method is (Cash Flow for O&M Part)/ (1+Discount Rate)^Time Period. HES hosting for 1 year to be consider only for 1st year | \r\n\t\t
| What all cost components of schedule 4A will be used for NPV calculation? | \r\n\t\t|||||||||
| 338 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Itron | \r\n\t\t\t197 Technical Part, 1.3.2.2 | \r\n\t\t\tSecure network protocols and technologies such as DTLS, TLS, VPN or IPSEC shall be appropriately used to meet the security requirements as per IS16444. | \r\n\t\t\tWe propose a robust cryptographic protection in standard based PKI framework using standard formats of certificates (X.509) as per RFC 5280, DTLS , standard cryptographic algorithms ,such as AES-256, Elliptic Curve Digital Signature Algorithm (ECDSA), Elliptic curve Diffie-Hellman (ECDH) protocol, and Secure Hash Algorithm (SHA2)-256. | \r\n\t\t\tSmart Grid at this scale should have security implemented to all the layers of network. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| NETWORK SECURITY, 140 | \r\n\t\t|||||||||
| 339 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Itron | \r\n\t\t\t197 Technical Part, 1.3.3.4. ADDITIONAL REQUIREMENTS FOR RF MESH COMMUNICATION ON 865-867 MHZ ,DCU / GATEWAY / ROUTER / ACCESS POINT SPECIFICATIONS Constructional Specifications , 144 | \r\n\t\t\tWater and dust proofing for the DCU/ Gateway/ Routers/ Access Points shall be provided and shall be minimum IP67 compliant | \r\n\t\t\tWe request to modify the said clause by Water and dust proofing for the DCU/ Gateway/ Routers/ Access Points shall be provided and shall be minimum IP65 compliant | \r\n\t\t\tConsidering Global practices, we believe that IP65 Standard for Access Point is more justifiable. | \r\n\t\t\tAgreed. | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed. | \r\n\t\t
| Water and dust proofing for the DCU/ Gateway/ Routers/ Access Points shall be provided and shall be minimum IP65 compliant. | \r\n\t\t\tWater and dust proofing for the DCU/ Gateway/ Routers/ Access Points shall be provided and shall be minimum IP65 compliant. | \r\n\t\t||||||||
| 340 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Itron | \r\n\t\t\tTechnical Part Section III 2.1 and 2,2, Evaluation and Qualification Criteria , Pg 50 | \r\n\t\t\tAll qualification criterias | \r\n\t\t\tWe understand that for Global companies we can submit global/parent company credentials in support of these crireia | \r\n\t\t\tClarification needed as global credentials should be considered | \r\n\t\t\tYes, Provided the bidder qualifies as per criteria mentioned in bid document | \r\n\t\t\tClarification | \r\n\t\t\tYes, Provided the bidder qualifies as per criteria mentioned in bid document | \r\n\t\t
| 341 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Itron | \r\n\t\t\tTechnical Part Section III 2.1 and 2,2, Evaluation and Qualification Criteria, Pg61 | \r\n\t\t\tTechnical qualification 4.1 and 4.2 a, b and currently the RFP allows bidders to meet qualification for network 4.2 c via subcontractor credentials while metering credentials as per 4.1 and 4.2 a and b need to be via bidder itself. | \r\n\t\t\tNetwork is the heart of an RF Mesh based AMI solution and as such a network provider should also be allowed to use meter provider as a sub-contractor and use there credential for meter related qualification criteria under 4.1 and 4.2 a and b | \r\n\t\t\tEqual opportunity to bid | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 342 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Itron | \r\n\t\t\tTechnical Part Section III , Section VII Scope of Work, Pg 136 | \r\n\t\t\tPt 7. Integration with existing legacy systems and upcoming DISCOM systems including Metering, Billing and Collection, MDMS, etc. Systems after finalization of Blueprint document. | \r\n\t\t\tKindly provide details of systems with which integration would be needed . | \r\n\t\t\tIt would be difficult to do a cost estimate of necessary integration effort without some reasonable information | \r\n\t\t\tThere is Home Grown Billing Application developed by M/s SRIT is being used as on date. JBVNL is planning to have Enterprise level Unified Billing application i.e. SAP ISU / Oracle etc. in future. | \r\n\t\t\tClarification | \r\n\t\t\tThere is Home Grown Billing Application developed by M/s SRIT is being used as on date. JBVNL is planning to have Enterprise level Unified Billing application i.e. SAP ISU / Oracle etc. in future. | \r\n\t\t
| Bidder has to ensure to provide the billing determinants in soft copy or API form to facilitate the existing bill till the new billing system deployed. | \r\n\t\t\tBidder has to ensure to provide the billing determinants in soft copy or API form to facilitate the existing bill till the new billing system deployed. | \r\n\t\t||||||||
| We understand that , after integration of HES System with forthcoming MDM will take care of billing determinants to pass to Billing System. | \r\n\t\t\tWe understand that , after integration of HES System with forthcoming MDM will take care of billing determinants to pass to Billing System. | \r\n\t\t||||||||
| 343 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Itron | \r\n\t\t\tTechnical Part Section III, Section VII Scope of Work, Pg 136 | \r\n\t\t\tPt 8Development of dashboard, MIS Reports to be finalized during blue printing. | \r\n\t\t\tRequest to provide some information to form a broad scoping of dashboard, MIS, reports requirements | \r\n\t\t\tIt would be difficult to do a cost estimate of necessary effort without some reasonable information/scoping | \r\n\t\t\tAll the MIS and Dashboard in full-fledged AMI system would require, however final report MIS requirement will be finalized with JBVNL after award | \r\n\t\t\tClarification | \r\n\t\t\tAll the MIS and Dashboard in full-fledged AMI system would require, however final report MIS requirement will be finalized with JBVNL after award | \r\n\t\t
| 344 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Itron | \r\n\t\t\tSection II - Bid Data Sheet, ITB, 26.2, 46 | \r\n\t\t\tThe Bidder shall submit the following documents in hardcopy before the Bid Submission date & time and also scanned copy of these along with other documents shall be uploaded on e-procurement portal. | \r\n\t\t\t1. Whether any Bid Document fee is required to be submitted in the form of DD? | \r\n\t\t\tWe understand there is no Bid Document fee for this Tender. | \r\n\t\t\tNo Tender Fee required but EMD/Bid security/BG is to be submitted as applicable | \r\n\t\t\tClarification | \r\n\t\t\tNo Tender Fee required but EMD/Bid security/BG is to be submitted as applicable | \r\n\t\t
| 1. Bid Document fee in the form of DD | \r\n\t\t\tOther than original Bid Security in the form of Bank Guarantee and Power of Attorney rest of all documents has to be uploaded on JBVNL procurement portal as per the ITB clause no. 12. | \r\n\t\t||||||||
| 2. EMD in the form of Bank Guarantee as per format provided in Bid Forms. | \r\n\t\t\tRequest you to kindly confirm. | \r\n\t\t||||||||
| 3. Power of Attorney | \r\n\t\t\t\r\n\t\t | ||||||||
| 345 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Itron | \r\n\t\t\tSimilarly, in Section II - Bid Data Sheet, ITB, 26.2 (k), 47 | \r\n\t\t\tIn case original copy of tender fee (if applicable) is not submitted by bidder up to above mentioned cut-off date and time then tender will not be considered. | \r\n\t\t\t1. Whether any Bid Document fee is required to be submitted in the form of DD? | \r\n\t\t\tWe understand there is no Bid Document fee for this Tender. | \r\n\t\t\tNo Tender Fee required but EMD/Bid security/BG is to be submitted as applicable | \r\n\t\t\tClarification | \r\n\t\t\tNo Tender Fee required but EMD/Bid security/BG is to be submitted as applicable | \r\n\t\t
| Other than original Bid Security in the form of Bank Guarantee and Power of Attorney rest of all documents has to be uploaded on JBVNL procurement portal as per the ITB clause no. 12. | \r\n\t\t|||||||||
| Request you to kindly confirm. | \r\n\t\t|||||||||
| 346 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Itron | \r\n\t\t\tAppendix to Technical Part: Plant, Technical Annexure-1, 77 | \r\n\t\t\tTechnical specifications of Single Phase whole Current Smart Meters and with Meter Box | \r\n\t\t\tCurrent Rating 5-30 Amp. | \r\n\t\t\tWe request you to kindly amend 1Ph Whole Current Smart Meter Rating as 10-60 Amp. | \r\n\t\t\t1Ph whole current Smart meter - Current Rating 10-60 Amp. | \r\n\t\t\tAmendment | \r\n\t\t\t1Ph Smart meter current rating as 5-30A | \r\n\t\t
| 347 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Itron | \r\n\t\t\tAppendix to Technical Part: Plant, Technical Annexure-2, 77 | \r\n\t\t\tTechnical specifications of Three Phase whole Current Smart Meter of Accuracy Class 1.0 with Meter Box | \r\n\t\t\tCurrent Rating 20-100 Amp. | \r\n\t\t\tWe request 3Ph Whole Current Smart Meter Rating as 10-60 Amp. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\t3 Ph Whole Current Smart Meter Rating as 10-60 Amp. | \r\n\t\t
| 348 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Itron | \r\n\t\t\tAppendix to Technical Part: Plant, Technical Annexure-3, 77 | \r\n\t\t\tTechnical specifications for CT operated AC Three Phase Four Wire Static Watt Hour Smart Meter of Accuracy Class 0.5s with Separate Meter Box | \r\n\t\t\tSeparate Technical specifications for Consumer Meter and DT Meter is missing in Tender document | \r\n\t\t\tPlease arrange to provide detailed Separate Technical Specifications for Consumer metering and DT Metering for the BOQ Line Item No. 2.1.1.3 & 2.1.1.4 | \r\n\t\t\tRefer Aneexure-3 for specs | \r\n\t\t\tClarification | \r\n\t\t\tRefer Aneexure-3 for specs | \r\n\t\t
| 349 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Itron | \r\n\t\t\tAppendix to Technical Part: Plant, Technical Annexure-4, 77 | \r\n\t\t\tTechnical specifications for CTPT operated AC Three Phase Four Wire HT Static Watt Hour Smart Meter of Accuracy Class 0.5s with Separate Box | \r\n\t\t\tTechnical specifications of HT CTPT Operated Meter is missing in Tender document | \r\n\t\t\tPlease arrange to provide detailed Separate Technical Specifications of CTPT operated AC Three Phase Four Wire HT Static Watt Hour Smart Meter of Accuracy Class 0.5s with Separate Box for Consumer and Feeder Metering for BOQ Line Item No. 2.1.1.5 & 2.1.1.6 | \r\n\t\t\tRefer Annexure-4 for Specs | \r\n\t\t\tAddendum | \r\n\t\t\tRefer Annexure-4 for Specs | \r\n\t\t
| 350 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Itron | \r\n\t\t\tAppendix to Financial Part, Section-I Instructions to the Bidder, 115 | \r\n\t\t\tService Cable | \r\n\t\t\tDetailed specifications and JBVNL’s approved Vendors list is missing | \r\n\t\t\tPlease arrange to provide detailed specifications and JBVNL’s approved vendor list of LT XLPE cables and for other line items too. | \r\n\t\t\tTo be included from J&k tender | \r\n\t\t\tAddendum | \r\n\t\t\tProvided in the amendments | \r\n\t\t
| LT XLPE Cable 2 Core 10mm2 (Armoured) | \r\n\t\t|||||||||
| \r\n\t\t | |||||||||
| LT XLPE Cable 3.5 Core 25mm2 (Armoured) | \r\n\t\t|||||||||
| \r\n\t\t | |||||||||
| LT XLPE Cable 3.5 Core 50mm2 (Armoured) | \r\n\t\t|||||||||
| 351 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Itron | \r\n\t\t\tBackground and Information Materials, , 322 | \r\n\t\t\tProject Area Latitude & Longitude of DT | \r\n\t\t\tDetailed and accurate list of Single Phase & Three Phase consumers are missing | \r\n\t\t\tPlease arrange to provide the detailed accurate list of Single Phase, Three Phase consumers along with HT Consumers / Feeder Meters. | \r\n\t\t\tJBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tGIS based data will be made available to the Successful bidder. Bidder has to the site survey prior to submit the detailed Engineering Document. Any discrepancy need to brought in notice of JBVNL | \r\n\t\t
| However, DT Meter GPS Coordinates are provided in the Tender Documents. | \r\n\t\t|||||||||
| 352 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Dongfang India | \r\n\t\t\tSmart Meter, 1 1.3.6. Requirement for IT Infrastructure on Cloud, 153 | \r\n\t\t\t3.4 (RDBMS) -> MS SQL 2016 Std Ed. | \r\n\t\t\tApart from MS SQL whether Oracle can also be acceptable or not, please kindly confirm yes or no | \r\n\t\t\tApart from MS SQL whether Oracle can also be acceptable or not, please kindly confirm yes or no | \r\n\t\t\tOracle is Acceptable | \r\n\t\t\tAmendment | \r\n\t\t\tOracle is Acceptable | \r\n\t\t
| 353 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Dongfang India | \r\n\t\t\tSmart Meter, 10. Battery, 178 | \r\n\t\t\tIn case battery removal or total discharge same should not affect the working & memory of the meter even in case of single wire power | \r\n\t\t\tOn the condition of Single Wire Power, smart meter can directly switch off. Whether this can be acceptable for the single wire power condition nor not ,please confirm yes or no | \r\n\t\t\tOn the condition of Single Wire Power, smart meter can directly switch off. Whether this can be acceptable for the single wire power condition nor not ,please confirm yes or no | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 354 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Dongfang India | \r\n\t\t\tSmart Meter, 11. Single wire power, 189 | \r\n\t\t\tMeter should have disconnected the load switch to avoid load drawn in above condition | \r\n\t\t\tOn the condition of Single Wire Power, smart meter can directly switch off. Whether this can be acceptable for the single wire power condition nor not ,please confirm yes or no | \r\n\t\t\tOn the condition of Single Wire Power, smart meter can directly switch off. Whether this can be acceptable for the single wire power condition nor not ,please confirm yes or no | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 355 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Dongfang India | \r\n\t\t\tSmart Meter, 13. Load Control Switch, 227 | \r\n\t\t\te) The make of the load switch should be Gruner / KG Technologies (German) only and same shall be confirmed by the bidder during tendering | \r\n\t\t\tThe make of the load switch should be Gruner / KG Technologies (German) or equivalent and same shall be confirmed by the bidder during tendering. Whether this can be acceptable, please confirm yes or no | \r\n\t\t\tThe make of the load switch should be Gruner / KG Technologies (German) or equivalent and same shall be confirmed by the bidder during tendering. Whether this can be acceptable, please confirm yes or no | \r\n\t\t\tAny Equivalent make may be used subject to prior approval of JBVNL before award of contract. | \r\n\t\t\tAmendment | \r\n\t\t\tAny Equivalent make may be used subject to prior approval of JBVNL before award of contract. | \r\n\t\t
| 356 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Dongfang India | \r\n\t\t\tSmart Meter, 17. Component Specification, 200 | \r\n\t\t\tcomponent requirements | \r\n\t\t\tIt suggested that all components brand requirements could be added with "or equivalent and same shall be confirmed by the bidder during tendering" Whether this can be acceptable, please confirm yes or no | \r\n\t\t\tIt suggested that all components brand requirements could be added with "or equivalent and same shall be confirmed by the bidder during tendering" Whether this can be acceptable, please confirm yes or no | \r\n\t\t\tPls refer amendment | \r\n\t\t\tAmendment | \r\n\t\t\tPls refre amendment | \r\n\t\t
| 357 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Dongfang India | \r\n\t\t\tSmart Meter, 38. Limits of error due to influence quantities, 175 | \r\n\t\t\tp) External magnetic field 0.5 T | \r\n\t\t\tIn IS13779 and CBIP325, the External Magnetic field is 0.2T, please kindly modify 0.5T into 0.2T | \r\n\t\t\tIn IS13779 and CBIP325, the External Magnetic field is 0.2T, please kindly modify 0.5T into 0.2T | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 358 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Dongfang India | \r\n\t\t\tSmart Meter, 5.36 Limits of error due to influence quantities, 222 | \r\n\t\t\tp) External magnetic field 0.5 T | \r\n\t\t\tIn IS13779 and CBIP325, the External Magnetic field is 0.2T, please kindly modify 0.5T into 0.2T | \r\n\t\t\tIn IS13779 and CBIP325, the External Magnetic field is 0.2T, please kindly modify 0.5T into 0.2T | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 359 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Dongfang India | \r\n\t\t\tSmart Meter, 36. Limits of error due to influence quantities, 273 | \r\n\t\t\tp) External magnetic field 0.5 T | \r\n\t\t\tIn IS13779 and CBIP325, the External Magnetic field is 0.2T, please kindly modify 0.5T into 0.2T | \r\n\t\t\tIn IS13779 and CBIP325, the External Magnetic field is 0.2T, please kindly modify 0.5T into 0.2T | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 360 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Dongfang India | \r\n\t\t\tDCU, 1.3.3.1. GENERAL REQUIREMENT OF ROUTERS / REPEATERS / ACCESS POINTS / GATEWAY / DCU BASED RF MESH NETWORK, 142 | \r\n\t\t\tThe equipment shall be weatherproof, dustproof and constructed for outdoor installation on poles (minimum rating: IP-65). | \r\n\t\t\tIf bid are using DCU, then DCU with DCU Box can comply with IP55, Whether this can be acceptable, please confirm yes or no | \r\n\t\t\tIf bid are using DCU, then DCU with DCU Box can comply with IP55, Whether this can be acceptable, please confirm yes or no | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions i.e. IP 65 | \r\n\t\t
| 361 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Pal Mohan | \r\n\t\t\tITB/Cl. 11/Bid Security to be submitted before opening of technical bid | \r\n\t\t\tINR 24.3 Million | \r\n\t\t\tNSIC/MSME unit may kindly be exempted for this clause. | \r\n\t\t\t\r\n\t\t\t | EMD will be exempted as Govt. guidelines as applicable | \r\n\t\t\tClarification | \r\n\t\t\tEMD will be exempted as Govt. guidelines as applicable | \r\n\t\t
| 362 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Pal Mohan | \r\n\t\t\tSection 1-ITB/Eligibility & Qualification Criteria /Table-2/ Cl. 3/Financial Situation / Sub.Cl. 3.2 /Average Annual Turnover | \r\n\t\t\tMinimum average annual turnover of INR 1943 Million in last three financial years. / At least one partner Must meet at least 70& & other 30% of the requirement | \r\n\t\t\tPlease allow to submit and meet Financial and Technical Requirement jointly in totality by both the JV partners. | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions and subsequent amendment | \r\n\t\t
| 363 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Pal Mohan | \r\n\t\t\tSection 1-ITB/ Eligibility & Qualification Criteria /Table-2/ Cl. 4/ Technical qualification Req. / Sub. Cl. 4.1 / | \r\n\t\t\tThe bidder must meet the following experience criteria in the role of supplier, contractor, Joint Venture partner or management contractor as on the date of opening of bids | \r\n\t\t\tPlease confirm and allow bidder to submit BIS of any one type of electricity meter before commencement of supply OR on going BIS testing of any one type of rating shall be considered | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBidder to furnish BIS for any one type of meter with bid document for meeting the qualifying requirement, however bidder shall submit BIS certificate of all type of meters before commencement of meter supply. (No type test report to be furnished with bid) | \r\n\t\t
| General Experience | \r\n\t\t\t(b) Availability of IS 16444 certificate for at least one type | \r\n\t\t||||||||
| \r\n\t\t\t | of electricity meter | \r\n\t\t||||||||
| 364 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Pal Mohan | \r\n\t\t\tSection 1-ITB/ Eligibility & Qualification Criteria /Table-2/ Cl. 4/ Technical qualification Req. / Sub. Cl. 4.2a / Specific Experience | \r\n\t\t\tThe Bidder shall have manufactured and supplied at least 11,00,000 static electricity meters (with communication ports) in the last 7 years of which at least 300,000 shall be three phase Whole Current meters and at least 25,000 shall be LTCT TVM or HTCT TVM. Must meet one partner | \r\n\t\t\tPlease confirm that bidder who manufactured & supplied more than 11 Lac energy meters (any rating /type) in last 7 years are eligible to submit bid | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 365 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Pal Mohan | \r\n\t\t\tSection 1-ITB/ Eligibility & Qualification Criteria /Table-2/ Cl. 4/ Technical qualification Req. / Sub. Cl. 4.2b / Specific Experience | \r\n\t\t\tThe Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years, out of which the bidder must have installed and commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. Must meet one partner | \r\n\t\t\tPlease clarify AMR or AMI meters and the installed and commissioned qty. of meter can be deleted or reduced to less than 10,000 meters Please clarify that whether the Foreign company can be allowed for | \r\n\t\t\t\r\n\t\t\t | 4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must have installed or commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\tClarification | \r\n\t\t\t4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must have executed (including installation and commissioning) at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t
| JV or not. If other partner have manufacturing facilities in India. | \r\n\t\t|||||||||
| 366 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Pal Mohan | \r\n\t\t\tSection 1-ITB/ Eligibility & Qualification Criteria /Table-2/ Cl. 4/ Technical qualification Req. / Sub. Cl. 4.2c / Specific Experience (page 55) | \r\n\t\t\tThe bidder must have successfully supplied, installed and commissioned RF Mesh infrastructure conforming to IPV4/IPV6 communication protocol (including NIC and Network Components along with respective Software i.e. HES, NMS) for at least 3,62,000 Smart Metering nodes in Power Distribution Utility(s) in the last 7 years as on the date of submission of bids These nodes shall be in successful operation for at least one year as on the date of submission of bids. The RF mesh technology should have integrated meters of at Joint Venture (JV) is allowed.Maximum partners in a JV shall be two (2). | \r\n\t\t\tBidder can permit/allow to meet this requirement through a subcontractor. (As specified in Table-3 (without JV)/ page 61 GPRS/NBIOT technology can be allowed if RF not working in particular area | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 367 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Pal Mohan | \r\n\t\t\tSection II - Bid Data Sheet/A. General/ ITB 4.1 | \r\n\t\t\tJoint Venture (JV) is allowed. Maximum partners in a JV shall be two (2). | \r\n\t\t\tplase clarify that whether the Foreign company can be allowed for JV or not. If other partner have manufacturing facilities in India. | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tThis is a NCB. Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 368 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Pal Mohan | \r\n\t\t\tSection VII – Scope of work/Cl. 12.0 TYPE TEST/sub Cl./ 1.1 | \r\n\t\t\tThe bidders shall be required to furnish valid type test reports in respect of single phase static energy meter with optical port as per requirement of IS16444:2015 from CPRI or ERDA or NABL accredited laboratory. The type test certificate should not be older than three years as on the date of opening of technocommercial bid. Date of conducting type test will be considered for calclating the age of certificate. | \r\n\t\t\tPlease confirm and allow bidder to submit type test report before commencement of supply. | \r\n\t\t\t\r\n\t\t\t | Bidder to furnish BIS for any one type of meter with bid document for meeting the qualifying requirement, however bidder shall submit BIS certifcate of all type of meters before commencement of meter supply. (No type test report to be furnished with bid) | \r\n\t\t\tAmendment | \r\n\t\t\tBidder to furnish BIS for any one type of meter with bid document for meeting the qualifying requirement, however bidder shall submit BIS certifcate of all type of meters before commencement of meter supply. (No type test report to be furnished with bid) | \r\n\t\t
| 369 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s Pal Mohan | \r\n\t\t\tGeneral | \r\n\t\t\tQualification Requirement | \r\n\t\t\tWe suggest that the contract shall be awarded amongest minimum three bidders/meter manufacturers. L1 bidders should be responsible for complete software and RF canopy and L2 and L3 bidders need to supply meters of same RF Configuration. | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 370 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s KEC International | \r\n\t\t\t17.9, 26 | \r\n\t\t\tIn the case of Adjustable Price, prices quoted by the Bidder shall be subject to adjustment during performance of the contract to reflect changes in the cost elements such as labor, material, transport and contractor’s equipment in accordance with the procedures specified in the corresponding Appendix to the Contract Agreement. A Bid submitted with a fixed price quotation will not be rejected, but the price adjustment will be treated as zero | \r\n\t\t\tPlease clarify the relevance of Appendix for Adjustable price as bids with adjustable price will be rejected | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tNot applicable as per RFB | \r\n\t\t
| 371 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s KEC International | \r\n\t\t\t17.12, 26 | \r\n\t\t\tBidders may like to ascertain availability of tax/duty exemption benefits available in India to the contracts financed under World Bank loan/credits. They are solely responsible for obtaining such benefits which they have considered in their bid and in case of failure to receive such benefits for reasons whatsoever, the Employer will not compensate the bidder (contractor | \r\n\t\t\tCustomer to support the contractor regarding the necessary certificates to avail tax benefits. | \r\n\t\t\t\r\n\t\t\t | Necessry cerification will be given as per JBVNL/WB organisational policy | \r\n\t\t\tClarification | \r\n\t\t\tNecessry cerification will be given as per JBVNL/WB organisational policy | \r\n\t\t
| 372 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s KEC International | \r\n\t\t\t19.3, 28 | \r\n\t\t\tIf the award is delayed by a period exceeding fifty-six (56) days beyond the expiry of the initial Bid validity period, the Contract price shall be determined as follows: | \r\n\t\t\tPlease specify the factor | \r\n\t\t\t\r\n\t\t\t | JBVNL/WB | \r\n\t\t\t\r\n\t\t\t | Refer clause 19.3(a), page 45. | \r\n\t\t
| (a) in the case of fixed price contracts, the Contract price shall be the Bid price adjusted by the factor specified in the BDS; | \r\n\t\t|||||||||
| 373 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s KEC International | \r\n\t\t\tB. FUNCTIONAL, ARCHITECTURAL AND PERFORMANCE-REQUIREMENTS OF AMI SYSTEM-1.3, 135 | \r\n\t\t\tIntegration of different devices/equipment/software covered in scope of this contract with each other as per stated functional requirements | \r\n\t\t\tPlease give details of the existing hardware /software | \r\n\t\t\t\r\n\t\t\t | Already given required details | \r\n\t\t\tClarification | \r\n\t\t\tAlready given required details | \r\n\t\t
| 374 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s KEC International | \r\n\t\t\t1.3, 135 | \r\n\t\t\tDismantling of old meters and associated accessories and return of dismantled materials to JBVNL’s stores in Ranchi. | \r\n\t\t\tPlease provide details of the no.of old meters ,accessories etc | \r\n\t\t\t\r\n\t\t\t | It can not be asecertain as this stage, bidder to collect and return old meters as and when bidder replace the old meter | \r\n\t\t\tClarification | \r\n\t\t\tIt can not be asecertain as this stage, bidder to collect and return old meters as and when bidder replace the old meter | \r\n\t\t
| 375 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s KEC International | \r\n\t\t\t1.3, 136 | \r\n\t\t\tDeployment of HES/NMS application on Cloud . Bidder has to provide HES on Cloud on monthly chargeable basis till JBVNL provide/arrange the cloud service provider for the period not more than 1 year. The period may be extended further subject to mutual agreement of JBVNL and Bidder by reviewing the upcoming Cloud services possibility under another RFP | \r\n\t\t\tPlease clarify whether Bidder will be paid for the extended period | \r\n\t\t\t\r\n\t\t\t | Yes, He will be paid if period extended | \r\n\t\t\tClarification | \r\n\t\t\tYes, He will be paid if period extended | \r\n\t\t
| 376 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s KEC International | \r\n\t\t\t1.3, 136 | \r\n\t\t\tIntegration with existing legacy systems and upcoming DISCOM systems including Metering, Billing and Collection, MDMS, etc. Systems after finalization of Blueprint document | \r\n\t\t\tPlease give us details of existing legacy systems | \r\n\t\t\t\r\n\t\t\t | There is Home Grown Billing Application developed by M/s SRIT is being used as on date. JBVNL is planning to have Enterprise level Unified Billing application i.e SAP ISU / Oracle etc. in future. | \r\n\t\t\tClarification | \r\n\t\t\tThere is Home Grown Billing Application developed by M/s SRIT is being used as on date. JBVNL is planning to have Enterprise level Unified Billing application i.e SAP ISU / Oracle etc. in future. | \r\n\t\t
| Bidder has to ensure to privide the billing diterminants in soft copy or API form to facilitate the existing bill till the new billing system deployed. | \r\n\t\t\tBidder has to ensure to privide the billing diterminants in soft copy or API form to facilitate the existing bill till the new billing system deployed. | \r\n\t\t||||||||
| We understand that , after integration of HES System with forthcoming MDM will take care of billing diterminants to pass to Billing System. | \r\n\t\t\tWe understand that , after integration of HES System with forthcoming MDM will take care of billing diterminants to pass to Billing System. | \r\n\t\t||||||||
| 377 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s KEC International | \r\n\t\t\tSpecial Conditions of Contract, 636, PCC 19, | \r\n\t\t\tThe Contractor in his contract with OEM of NIC Cards/ Router /DCU / Collector shall include provisions that JBVNL shall reserve the right to sign an agreement directly with the OEM/sub-contractor of the NIC cards/Routers/DCU/Collectors for the purchase of any additional such equipment beyond the order quantity or any future requirements. An unpriced copy such contract will be provided to JBVNL | \r\n\t\t\tThe installation/integration/Commissioning etc of any such items directly purchased by JBVNL from the OEM shall not be in the contarctors scope | \r\n\t\t\t\r\n\t\t\t | Bidder will facilitate in the contract agreement if utility want to do so | \r\n\t\t\tClarification | \r\n\t\t\tBidder will facilitate in the contract agreement if utility want to do so | \r\n\t\t
| 378 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s KEC International | \r\n\t\t\t9.3, 551 | \r\n\t\t\tThe Contractor shall acquire and pay for all permits, approvals and/or licenses from all local, state or national government authorities or public service undertakings in the country where the Site is located which such authorities or undertakings require the Contractor to obtain in its name and which are necessary for the performance of the Contract, including, without limitation, visas for the Contractor’s and Subcontractor’s personnel and entry permits for all imported Contractor’s Equipment. The Contractor shall acquire all other permits, approvals and/or licenses that are not the responsibility of the Employer under GCC Sub-Clause 10.3 hereof and that are necessary for the performance of the Contract | \r\n\t\t\tPlease exclude all the approvals/permits etc from the contractors scope.Also please provide encumbrance free site to the contractor | \r\n\t\t\t\r\n\t\t\t | Utility will facilitate, however, all the pemits / approvals / licenses to be acquired and paid by bidder only and may load the cost in price bid | \r\n\t\t\tClarification | \r\n\t\t\tUtility will facilitate, however, all the pemits / approvals / licenses to be acquired and paid by bidder only and may load the cost in price bid | \r\n\t\t
| 379 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s BEL, Bangalore | \r\n\t\t\tA. Eligibility Criteria Updations Inclusions for Considerations. | \r\n\t\t\tMinimum average annual | \r\n\t\t\tHowever, MSME Meter Manufacturer Partner must meet 10% of the MAAT Requirement. | \r\n\t\t\tMAAT - a.) The Lead Bidder Partner must have 7500 Million InR MAAT in last three Years. b.) Other Partners must have 24000 Million MAAT in last three Years; and in case any MSME Meter Manufacturer Partner must meet 10% of the Requirement. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions and subsequent amendment | \r\n\t\t
| turnover (MAAT) of INR 1943 | \r\n\t\t|||||||||
| Million in last three (03) | \r\n\t\t|||||||||
| financial years ending 31st | \r\n\t\t|||||||||
| March 2018. | \r\n\t\t|||||||||
| 380 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s BEL, Bangalore | \r\n\t\t\tA. Eligibility Criteria Updations Inclusions for Considerations. | \r\n\t\t\tThe Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet:(i) the following cash-flow requirement: INR 194 Million | \r\n\t\t\tHowever, MSME Smart Meter Manufacturer Partner must meet 10% of the Cash Flow Requirement. | \r\n\t\t\tHowever, MSME Smart Meter Manufacturer Partner must meet 10% of the Cash Flow Requirement. | \r\n\t\t\tMSME may take rebate in EMD fee as per MSME/NSIC GoI guidelines. | \r\n\t\t\tClarification | \r\n\t\t\tMSME may take rebate in EMD fee as per MSME/NSIC GoI guidelines. | \r\n\t\t
| 381 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s BEL, Bangalore | \r\n\t\t\tA. Eligibility Criteria Updations Inclusions for Considerations. | \r\n\t\t\tThe bidder must meet the following experience criteria in the role of supplier, contractor, Joint Venture partner or management contractor as on the date of opening of bids | \r\n\t\t\tAdd: - (a) However, any MSME Smart Meter Manufacturer Partner must have manufactured and Supplies Smart Meters in the Last Five (5) Years in India. (d) Any MSME Meter Manufacturer Partner shall have atleast lifetime membership twith any NABL accrediated Laboratory and must have Availability of inhouse NABL accrediated Laboratory during production for the Project Supplies. | \r\n\t\t\tAdd: - (a) However, any MSME Smart Meter Manufacturer Partner must have manufactured and Supplies Smart Meters in the Last Five (5) Years in India. (d) Any MSME Meter Manufacturer Partner shall have atleast lifetime membership twith any NABL accrediated Laboratory and must have Availability of inhouse NABL accrediated Laboratory during production for the Project Supplies. f.) Must have Manufactured / Supplied at Least 36,000 Smart Meters with AMI for any Project in Indi Geography. g.) Bidder Manufacturer / Supplier Must not have any large Supply completion pending completion for any Quantity total of more than 1 Million Static Meters or Smart Meters against Orders of Clients for more than 3 Months at the time of submission of Bids.. ( This is to Protect JBVNL Projects against possible delays with huge backlog of manufacturing and supply completion pending for any Bidder partners) | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| (a) Manufacture and supply of electricity meters for at least the last ten (10) years | \r\n\t\t|||||||||
| (b) Availability of IS 16444 certificate for at least one type of electricity meter | \r\n\t\t|||||||||
| (c) Availability of meter | \r\n\t\t|||||||||
| repair facility in India since last 3 years | \r\n\t\t|||||||||
| (d) Availability of inhouse | \r\n\t\t|||||||||
| NABL accredited Laboratory | \r\n\t\t|||||||||
| (e) Availability should have quality certifications for its manufacturing and. services function.: ISO 9001, ISO 14001, ISO 18001 and ISO 27001. and Minimum CMMI Level 3 (Minumu) or higher certification. | \r\n\t\t|||||||||
| 382 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s BEL, Bangalore | \r\n\t\t\tA. Eligibility Criteria Updations Inclusions for Considerations. | \r\n\t\t\tThe Bidder shall have manufactured and supplied at least 11,00,000 static electricity meters (with communication ports) in the last 7 years of which at least 300,000 shall be three phase Whole Current meters and atleast 25,000 shall be LTCT TVMor HTCT TVM. | \r\n\t\t\tAdd: - (a) However, any MSME Smart Meter Manufacturer Partner must have manufactured and Supplied at least 36,000 Smart Meters in the Last Five (5) Years in India. | \r\n\t\t\tAdd: - (a) However, any MSME Smart Meter Manufacturer Partner must have manufactured and Supplied at least 36,000 Smart Meters in the Last Five (5) Years in India. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 383 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s BEL, Bangalore | \r\n\t\t\tA. Eligibility Criteria Updations Inclusions for Considerations. | \r\n\t\t\tThe Bidder must have successfully manufactured and supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years, out of which the bidder must have installed and commissioned at least 36,000 meters as part of an AMI/AMR system. | \r\n\t\t\tTo be Deleted: "The scope of any one of the above contracts shall include installation of MDAS or HES application. " as this may be the scope of SIA as in R-APDRP Projects so large in India. To be Added: a). However, The Bidder MSME Partner must have successfully manufactured and supplied, at least 50,000 Smart meters with AMI in the last 7 years, out of which the bidder must have installed and commissioned at least 10,000 smart meters as part of any Smart Grid project in India. b. Smart Meter manufacturer must have facilities of manufacture and Supply of at least 50,000 Smart Meters with AMI per Month for JBVNL Project. | \r\n\t\t\tTo be Deleted: "The scope of any one of the above contracts shall include installation of MDAS or HES application. " as this may be the scope of SIA as in R-APDRP Projects so large in India. To be Added: a). However, The Bidder MSME Partner must have successfully manufactured and supplied, at least 50,000 Smart meters with AMI in the last 7 years, out of which the bidder must have installed and commissioned at least 10,000 smart meters as part of any Smart Grid project in India. b. Smart Meter manufacturer must have facilities of manufacture and Supply of at least 50,000 Smart Meters with AMI per Month for JBVNL Project. | \r\n\t\t\t4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must have installed or commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\tAmendment | \r\n\t\t\t4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must hav eexecuted (including installation and commissioning) at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t
| 384 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s BEL, Bangalore | \r\n\t\t\tA. Eligibility Criteria Updations Inclusions for Considerations. | \r\n\t\t\tThe bidder must have successfully supplied, installed and commissioned RF Mesh infrastructure conforming to IPV4/IPV6 communication protocol (including NIC and Network Components along with respective Software i.e. HES, NMS) for at least 3,62,000 Smart Metering nodes in Power Distribution Utility(s) in the last 7 years as on the date of submission of bids These nodes shall be in successful operation for at least one year as on the date of submission of bids. The RF mesh technology should have integrated meters of at least two manufacturers. | \r\n\t\t\tObservation: This elegibility is highly restrictive to Global Experiences with very few such instances in foreign geography while India has seen keen intiatives by the GoI over the last five years finally initiating demands for Smart Meters only in the last two years specially with single large SI initiations by EESL. Hence Imperative to delete this clause existing description and Replace with the following: a). "Bidder shall be an experienced System Integrator for at least more than last Five years, in the field of Power, Information Technology, Communication / Electonic Component Manufacturer for Smart Meters and supplier of and implementor os similar goods and services for any Govt. Institution / PSU / Department / Utility in India AND must have valid Authorization certificate of the Meter Manufacturer {OEM Partner}, for the supply of similar intended goods & services. " b). Bidder shall submit along with copy of supply orders, sanction & works Orders ssued by such institution and Auditor Certificate for similar goods and services Projects totalling over 5000 Million Indian Rupees undertaken over the last 7 Years ending 31-March-2018). Individual Client’s PO/ WO/ LOI/ LOA/ Contract/ Performance certificate and contact details of clients, Auditor Certificates for Manufacturing and Supply quantity / Services shall be submitted alongwith BID. c). Availability should have quality certifications for its manufacturing and. services function.: ISO 9001, ISO 14001, ISO 18001 and ISO 27001. and Minimum CMMI Level 3 (Minumu) or higher certification. | \r\n\t\t\tObservation: This elegibility is highly restrictive to Global Experiences with very few such instances in foreign geography while India has seen keen intiatives by the GoI over the last five years finally initiating demands for Smart Meters only in the last two years specially with single large SI initiations by EESL. Hence Imperative to delete this clause existing description and Replace with the following: a). "Bidder shall be an experienced System Integrator for at least more than last Five years, in the field of Power, Information Technology, Communication / Electonic Component Manufacturer for Smart Meters and supplier of and implementor os similar goods and services for any Govt. Institution / PSU / Department / Utility in India AND must have valid Authorization certificate of the Meter Manufacturer {OEM Partner}, for the supply of similar intended goods & services. " b). Bidder shall submit along with copy of supply orders, sanction & works Orders ssued by such institution and Auditor Certificate for similar goods and services Projects totalling over 5000 Million Indian Rupees undertaken over the last 7 Years ending 31-March-2018). Individual Client’s PO/ WO/ LOI/ LOA/ Contract/ Performance certificate and contact details of clients, Auditor Certificates for Manufacturing and Supply quantity / Services shall be submitted alongwith BID. c). Availability should have quality certifications for its manufacturing and. services function.: ISO 9001, ISO 14001, ISO 18001 and ISO 27001. and Minimum CMMI Level 3 (Minumu) or higher certification. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 385 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s BEL, Bangalore | \r\n\t\t\tGeneral - HES & Cloud page Pg.116, 135 | \r\n\t\t\tGeneral - HES & Cloud | \r\n\t\t\tBidder shall provide for HES and Cloud Infrastructure for initial 100,000 Smart Meters Coverage and provide for scalability on Monthly requirement in lots of 100,000 finally scalable upto 1 Million Smart Meter Coverage as per requirement of Utility. Bidder shall have provision for Multiple HES and integration facility with Multiple makes and multiple HES if required for the System and ensure multiple makes Smart Meter and AMI deployement for the Project. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 386 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s BEL, Bangalore | \r\n\t\t\tDCU - Specifications ; Nos. and N/w Surveys, Ref. Pg. 117 - 4.2.1; 1.3.3.1 | \r\n\t\t\tDCU - Specifications ; Nos. and N/w Surveys, | \r\n\t\t\t1. Line Item for Installations & Commisioning: 1. Network Communication Status in Project Area (GPRS / RF , Consumer and Meter Locations) in the Project Area of Coverage and submit Network Design Engineering Document for Approvals, ensuring complete Project Area Coverage as per requirement by JbVNL covering all meter nos as specified in the Schedule for the Project. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| The DCU must have the following Provions: 1. Ethernet Port (Digital India Coverage - comm provisions) ; 2. DLMS Compliance (Inter-Potability) 3. Provision for Multiple SIMs (upto 3). 4. IP54 Compliant. 5. Meter Data vailability for at least 15 days Cycle in case of any communication failures. | \r\n\t\t|||||||||
| 2. Bidder must undertake to supply all capitol items / equipment items for the Project for a period of at least 2 years from the date of completion of the Project Schedule. | \r\n\t\t|||||||||
| 387 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s BEL, Bangalore | \r\n\t\t\tPrice Schedule | \r\n\t\t\tPrice Schedule | \r\n\t\t\t1. Price Schedule - BoQ line items as Rate Contract for this period for upto 20% of Smart Meters and allied AMI equipment (DCU , Comm Module, ) and Support Services as required during this Period. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 2. Payment Terms: a. Increase Mobilization Advance to 20%. Billing & Payments: a. 75% Payable on Delivery of (Smart Meters, Meters with AMI,) Prorate (95% billed as per EWX)with adjustment of Advance (20%) Prorate) and 100% of applicable Taxes Payable b. 15% Payable on Availability of Data on HES at JbVNL. 4. 10% on Completion of at least 96% (of total nos. of Smart Meters) Meter Data Availability at HES and Integration. Security BG is anyway applicable as per JBVNL | \r\n\t\t|||||||||
| 388 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s BEL, Bangalore | \r\n\t\t\tSLA | \r\n\t\t\tSLA | \r\n\t\t\t3. Meter Data Availability at HES: 1. <=90% (Monthly) then No Payments due in month for non-communicating Meter location. 2. >90% - <96% then upto 10% retention on applicable charges for non communicating meters. 3. >=96% Meter data Avilability at HES then no retention / penalty. ( Meter should not be in-active due to JbVNL / Customer related reasons). | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 389 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s BEL, Bangalore | \r\n\t\t\tManpower Resources and Training: | \r\n\t\t\tManpower Resources and Training: | \r\n\t\t\tBider must provide for its Resources to include at least 30% of Manpower resources from / in the State which should be incremented , every year by at least 20% till at least 90% by the last year of Project Period. Bidder must specify requisite and Suffiecient Periodic Training of Trainers and Resources, (Annually / Six Monthly ), enabling Skill Development and updations for all stages and operations during the Project. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Bidder to submit detailed document on Design and documentaion for each of the list of Training Programmes provisioned with expected nos. of Resources to be Trained as Trainers and Trainees along with Skill Updation Programmes provided periodically during the Project Period. | \r\n\t\t|||||||||
| 390 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s BEL, Bangalore | \r\n\t\t\tSmart Meter Specs | \r\n\t\t\tSmart Meter Specs | \r\n\t\t\t1. Smart Meters must be offered with complete compliance as per IS-16444 and AMI Functionality Compliance as per CEA Guidelines (2016 and later). 2. The Smart Meters must be in compliance to DLMS Standards and DCUs, HES must ensure Inter-Porability of Smart Meters and AMI with Multiple ma.kes as per specifications for the Project. 3. Specification Ratings of Whole Current Meters must be maintained as per Standards and Practices for India Geography UTilies as 5-30A for Single Phase and 10-60A for Three Phase whole Current Meters. Any changes in these shall be restrictive to certain ininitaions of interest segregrationly only for such projects. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 391 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s BEL, Bangalore | \r\n\t\t\tJV ITB-4.1 | \r\n\t\t\tJV ITB-4.1 | \r\n\t\t\tThe Nos of JV Partners shall be maximum of 5 JV Partners including Lead Bidder Partner. (In view of Large Project, Multi-Technology and Manufacturing Partners with requisite Capacity and Capability to Deliver and Successfully implemet the Project Speedily and Viably. | \r\n\t\t\tMSME Bidder partner shall be exempted for tende Fee and EMD in case of State / PSU JV Lead Partener. | \r\n\t\t\tMSME may take rebate in EMD fee as per MSME/NSIC GoI guidelines. | \r\n\t\t\tClarification | \r\n\t\t\tMSME may take rebate in EMD fee as per MSME/NSIC GoI guidelines. | \r\n\t\t
| 392 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Wirepas | \r\n\t\t\tPQR, Page 56/ Page 60, Clause 4.2C ( Table 2 or Table 3) | \r\n\t\t\tThe bidder must have successfully supplied, installed and commissioned RF Mesh infrastructure conforming to IPV4/IPV6 communication protocol(including NIC and Network Components along with respective Software i.e. HES, NMS) for at least 3,62,000 Smart Metering nodes in Power Distribution Utility(s) in the last 7 years as on the date of submission of bids | \r\n\t\t\tThe bidder of RF Mesh must have successfully supplied, installed and commissioned RF Mesh infrastructure conforming to IPV4/IPV6 communication protocol for at least 3,62,000 Smart Metering nodes in Power Distribution Utility(s) in the last 7 years as on the date of submission of bids | \r\n\t\t\tCan we have Sub Contractors separately for | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions. No Change in exisitng clause. | \r\n\t\t
| These nodes shall be in successful operation for at least one year as on the date of submission of bids. | \r\n\t\t\tThese nodes shall be in successful operation for at least one year as on the date of submission of bids. | \r\n\t\t\t1. RF Mesh Protocol with NMS | \r\n\t\t|||||||
| The RF mesh technology should have integrated meters of at least two manufacturers. | \r\n\t\t\tThe RF mesh technology should have integrated meters of at least two manufacturers. | \r\n\t\t\t2. NIC Card and HES | \r\n\t\t|||||||
| 393 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Wirepas | \r\n\t\t\t1.3.3.1. GENERAL REQUIREMENT OF ROUTERS / REPEATERS / ACCESS POINTS / GATEWAY / DCU BASED RF MESH NETWORK | \r\n\t\t\tAll the communication network equipment (DCU/Gateway/router/Repeater/Access Point) shall be certified by WPC, Government of India for operation in license free frequency band. | \r\n\t\t\tAll the communication network equipment shall use RF NIC Card (Meter/ DCU/Gateway/router/Repeater/Access Point) certified by WPC, Government of India for operation in license free frequency band. | \r\n\t\t\tWPC approves a RF NIC Cards. The DCU/ Router/ Repeater/ Gateway / Access Point using this NIC Card does not rquires separate ETA from WPC. | \r\n\t\t\tThe onus for delivering approved equipment from competent authority lies with bidder. At any stage audit can be done for certification. | \r\n\t\t\tClarification | \r\n\t\t\tThe onus for delivering approved equipment from competent authority lies with bidder. At any stage audit can be done for certification. | \r\n\t\t
| Alternately, We can provide the ETA from WPC for all the Network equipment before start of the work. | \r\n\t\t|||||||||
| 394 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Wirepas | \r\n\t\t\t1.3.3.3. TESTING OF THE DCU /ACCESS POINT | \r\n\t\t\tThe bidder must provide IP-65 compliance test certificate for DUC/Router / Gateway /Access Point. | \r\n\t\t\tThe bidder must provide IP-65 compliance test certificate for DUC/Router / Gateway /Access Point before start of the project. | \r\n\t\t\tWe are in the process of IP 65 Certification. | \r\n\t\t\tEquipment should be IP-65 compliant before supply. | \r\n\t\t\tClarification | \r\n\t\t\tEquipement should be IP 65 compliant. | \r\n\t\t
| 395 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Wirepas | \r\n\t\t\tRF MESH BASED NETWORK INTERFACE CARD (NIC), Standard Communication protocols | \r\n\t\t\tRF Standard : IEEE 802.15.4g | \r\n\t\t\tRF Standard : IEEE 802.15.4g or other WPC/DOT compliant radio protocol | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| RPL : RPL for mesh routing | \r\n\t\t\tRPL : RPL for mesh routing or equivalent/ Superior RF Mesh Routing | \r\n\t\t||||||||
| 396 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Wirepas | \r\n\t\t\tTable 2 - Eligibility and Qualification Criteria for Joint Venture | \r\n\t\t\tAverage Annual Turnover | \r\n\t\t\tAverage Annual Turnover | \r\n\t\t\tThis will allow specialised players who are leaders in Smart Grid Implementation to also participate. In the current turnover only companies not specialised in Smart meter are getting preference. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions and subsequent amendment | \r\n\t\t
| Table 3 - Eligibility and Qualification Criteria for Single Bidder, Srl 3.2 | \r\n\t\t\tMinimum average annual turnover (MAAT) of INR 1943 Million in last three (03) financial years ending 31st March 2018. | \r\n\t\t\tMinimum average annual turnover (MAAT) of INR 700 Million in last three (03) financial years ending 31st March 2018. | \r\n\t\t|||||||
| 397 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Wirepas | \r\n\t\t\tTable 2 - Eligibility and Qualification Criteria for Joint Venture | \r\n\t\t\tManufacture and supply of electricity meters for at least the last ten (10) years | \r\n\t\t\tManufacture and supply of electricity meters for at least the last Sevene (07) years | \r\n\t\t\tSmart metering in India Started in 2012 onwards and hence Meter manufacturers specialised in Smart Metering should be given an opportunity to bid. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Table 3 - Eligibility and Qualification Criteria for Single Bidder, Srl 4.1,a | \r\n\t\t|||||||||
| 398 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Wirepas | \r\n\t\t\t1.3.2. Communication Infrastructure | \r\n\t\t\tPlease Define the word Canopy and provide its architecture. | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t\t | Already provided in Pre-bid meeting | \r\n\t\t\tClarification | \r\n\t\t\tAlready provided in Pre-bid meeting | \r\n\t\t
| 399 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Wirepas | \r\n\t\t\t1.3.3.4. : DCU / GATEWAY / ROUTER / ACCESS POINT SPECIFICATIONS; Communication Specifications | \r\n\t\t\tRPL for Mesh Routing | \r\n\t\t\t\r\n\t\t\t | There are other more effective routing protocol. We request you to leave this to the implementer and concentrate more on the SLA's. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 400 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Wirepas | \r\n\t\t\tTable 2, Eligibility Criteria for Joint Venture, Clause 4.2c | \r\n\t\t\tIn Table 3, you have allowed Clause 4.2 c to be met by a Sub Contractor, the same is not allowed in Table for JV. | \r\n\t\t\tThe Bidder can meet the requirements specified in clause 4.2 (c) in above table through a sub-contractor. In case the bidder meets this qualification through a sub-contractor, they shall indicate the details of the sub-contractor in Section IV and submit an authorization letter from the sub-contractor in the format specified in Section IV and a MoU/Agreement or any other document clearly indicating the nature of association and responsibilities of the sub-contractor. In the event of award, the bidder and his sub-contractor will be required to sign a tripartite agreement with the Employer.In case the successful bidder did not use sub-contractor’s credentials for meeting the qualifying requirements of the bid [i.e. bids as a single entity or JV), a rebate 2% (Two Percent )shall be applicable on the Performance Security | \r\n\t\t\tSub Contractor clause for JV or no JV should be the same. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions. | \r\n\t\t
| This may kindly be allowed | \r\n\t\t|||||||||
| 401 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Wirepas | \r\n\t\t\tTable 2, Eligibility Criteria for Joint Venture, Clause 4.2c | \r\n\t\t\tThe Bidder can meet the requirements specified in clause 4.2 (c) in above table through a sub-contractor. In case the bidder meets this qualification through a sub-contractor, they shall indicate the details of the sub-contractor in Section IV and submit an authorization letter from the sub-contractor in the format specified in Section IV and a MoU/Agreement or any other document clearly indicating the nature of association and responsibilities of the sub-contractor. In the event of award, the bidder and his sub-contractor will be required to sign a tripartite agreement with the Employer.In case the successful bidder did not use sub-contractor’s credentials for meeting the qualifying requirements of the bid [i.e. bids as a single entity or JV), a rebate 2% (Two Percent )shall be applicable on the Performance Security | \r\n\t\t\tThe Bidder can meet the requirements specified in clause 4.2 (c) in above table through a sub-contractor. In case the bidder meets this qualification through a sub-contractor, they shall indicate the details of the sub-contractor in Section IV and submit an authorization letter from the sub-contractor in the format specified in Section IV and a MoU/Agreement or any other document clearly indicating the nature of association and responsibilities of the sub-contractor. In the event of award, the bidder and his sub-contractor will be required to sign a tripartite agreement with the Employer. | \r\n\t\t\t2 % rebate on Performance Security in case a bidder has not used a Sub Contractor to meet clause 4.2c; should be deleted | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tAmendment | \r\n\t\t\tDeleted | \r\n\t\t
| 402 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Wirepas | \r\n\t\t\tTable 2, Eligibility Criteria for Joint Venture, Clause 4.2c, Documentation Required | \r\n\t\t\tDocumentation Required to meet 4.2(c) | \r\n\t\t\tDocumentation Required to meet 4.2(c) | \r\n\t\t\tAs this credential can be met mainly through International Expereinces. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tSBD & Cost Estimation committee decided Bidder shall show prospective long-term Positive profitability and their balance should be positive in last 5 years. However if the audited balance sheet is not available than what document will be acceptable in o | \r\n\t\t
| (a) Form EXP-4.2 and | \r\n\t\t\t(a) Form EXP-4.2 and | \r\n\t\t\tGlobal Utilites generally don’t place the PO / Provide the Credentials/ Performance Certificate directly for the RF Mesh. They only deal with the Meter Manufacturer/ System Integrator. | \r\n\t\t|||||||
| (b) Purchase Order | \r\n\t\t\t(b) Purchase Order ( Any one of the Below) | \r\n\t\t\t\r\n\t\t | |||||||
| 1. Copies of Purchase Order/ Work Order / Letter of Intent / Letter of Award / Contract Agreement | \r\n\t\t\t1. Copies of Purchase Order/ Work Order / Letter of Intent / Letter of Award / Contract Agreement | \r\n\t\t\t\r\n\t\t | |||||||
| 2. Completion / Performance / Supply Completion Certificate on Client’s letterhead. | \r\n\t\t\t2. Completion / Performance / Supply Completion Certificate on Client’s letterhead. | \r\n\t\t\t\r\n\t\t | |||||||
| 3. Valid MOU/Letter from Meter Manufacturers and a letter from concerned utility. | \r\n\t\t\t3. Valid MOU/Letter from Meter Manufacturers or a letter from concerned utility. | \r\n\t\t\t\r\n\t\t | |||||||
| \r\n\t\t\t | 4. Experience from meter Manufacturer / Private organisation should be accepted | \r\n\t\t\t\r\n\t\t | |||||||
| 403 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Analogics Tech India Ltd. | \r\n\t\t\tPage No. 55, Eligibility Criteria | \r\n\t\t\tThe Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years, out of which the bidder must have installed and commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\tAs per our understanding, we will provide supply PO’s of 180,000 AMR or AMI meters in Power Distribution Utility(s) / System Integrators in the last 7 years and Performance certificates for 36,000 AMR or AMI meters as part of an AMI/AMR system | \r\n\t\t\t\r\n\t\t\t | 4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must have installed or commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\tAmendment | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions. No Change in exisitng clause. | \r\n\t\t
| 404 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Analogics Tech India Ltd. | \r\n\t\t\t1 | \r\n\t\t\tThe bidder must have successfully supplied, installed and commissioned RF Mesh infrastructure conforming to IPV4/IPV6 communication protocol (including NIC and Network Components along with respective Software i.e. HES, NMS) for at least 3,62,000 Smart Metering nodes in Power Distribution Utility(s) in the last 7 years as on the date of submission of bids | \r\n\t\t\tWe request you to amend the same as at least 75,000 Smart Metering nodes / AMR in Power Distribution Utility / System Integrators in the last 7 years as on the date of submission of bids | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Page No. | \r\n\t\t|||||||||
| 55 | \r\n\t\t|||||||||
| 405 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Analogics Tech India Ltd. | \r\n\t\t\tPage 141 | \r\n\t\t\tGENERAL REQUIREMENT OF ROUTERS / REPEATERS / ACCESS POINTS / GATEWAY / DCU BASED RF MESH NETWORK | \r\n\t\t\tWe would request you to accept the communication network equipment shall use RF NIC Card (Meter/ DCU / Gateway / router / Repeater / Access Point) certified by WPC, Government of India for operation in license free frequency band. | \r\n\t\t\t\r\n\t\t\t | Sub contracting is not allowed except for point no.4.2.c, JV can be formed max. with 2 partner | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 1.3.3.1. | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t | |||||||
| \r\n\t\t\t | All the communication network equipment (DCU/Gateway/router/Repeater/Access Point) shall be certified by WPC, Government of India for operation in license free frequency band. | \r\n\t\t\tCan we have Sub Contractors separately for | \r\n\t\t|||||||
| \r\n\t\t\t | \r\n\t\t\t | 1. RF Mesh Protocol with NMS | \r\n\t\t|||||||
| \r\n\t\t\t | \r\n\t\t\t | 2. NIC Card and HES | \r\n\t\t|||||||
| 406 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Analogics Tech India Ltd. | \r\n\t\t\tPage 143 | \r\n\t\t\t\r\n\t\t\t | We request you to amend | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tIP 65 compliance required | \r\n\t\t
| 1.3.3.3. | \r\n\t\t\tBidder must provide IP-65 compliance test | \r\n\t\t\tProviding IP-65 compliance test report at the time of release of PO. | \r\n\t\t|||||||
| \r\n\t\t\t | certificate for DUC/Router / Gateway /Access Point. | \r\n\t\t\t\r\n\t\t | |||||||
| 407 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Analogics Tech India Ltd. | \r\n\t\t\tPage 51 | \r\n\t\t\tTable 2 - Eligibility and Qualification Criteria for Joint Venture Table 3 - Eligibility and Qualification Criteria for Single Bidder, Srl 4.1,a | \r\n\t\t\tRequest to amend the clause as Manufacture or Supply of electricity meters for at least the last Seven (07) years | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Manufacture and supply of electricity meters for at least the last ten (10) years | \r\n\t\t|||||||||
| 408 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Analogics Tech India Ltd. | \r\n\t\t\tPage 53 | \r\n\t\t\tTable 2 - Eligibility and Qualification Criteria for Joint Venture | \r\n\t\t\tWe request you to amend the Average Annual Turnover Minimum average annual turnover (MAAT) of INR 700 Million in last three (03) financial years ending 31st March 2018 | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Table 3 - Eligibility and Qualification Criteria for Single Bidder, Srl 3.2 | \r\n\t\t|||||||||
| \r\n\t\t | |||||||||
| Average Annual Turnover Minimum average annual turnover (MAAT) of INR 1943 Million in last three (03) financial | \r\n\t\t|||||||||
| years ending 31st March 2018. | \r\n\t\t|||||||||
| 409 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Analogics Tech India Ltd. | \r\n\t\t\tPQR,-Page 56/ | \r\n\t\t\tThe bidder must have successfully supplied, installed and commissioned RF Mesh infrastructure conforming to IPV4/IPV6 communication protocol (including NIC and Network Components along with respective Software i.e. HES, NMS) for at least 3,62,000 Smart Metering nodes in Power Distribution Utility(s) in the last 7 years as on the date of submission of bids These nodes shall be in successful operation for at least one year as on the date of submission of bids. The RF mesh technology should have | \r\n\t\t\tThe bidder of RF Mesh must have successfully supplied, installed and commissioned RF Mesh infrastructure conforming to IPV4/IPV6 communication protocol for at least 3,62,000 Smart Metering nodes in Power Distribution Utility(s) in the last 7 years as on the date of submission of bids These nodes shall be in successful operation for at least one year as on the date of submission of bids. | \r\n\t\t\t\r\n\t\t\t | Query seems incomplete | \r\n\t\t\tClarification | \r\n\t\t\tQuery seems incomplete | \r\n\t\t
| Page 60, Clause 4.2C | \r\n\t\t\tintegrated meters of at least two manufacturers. | \r\n\t\t\tRF mesh technology should have integrated meters of at least two manufacturers. | \r\n\t\t|||||||
| (Table 2 or | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t | |||||||
| Table 3) | \r\n\t\t\t\r\n\t\t\t | \r\n\t\t | |||||||
| 410 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Analogics Tech India Ltd. | \r\n\t\t\tPage 138 | \r\n\t\t\tCommunication Infrastructure | \r\n\t\t\tRequest you to provide more details | \r\n\t\t\t\r\n\t\t\t | Details are alerday given in RFP | \r\n\t\t\tClarification | \r\n\t\t\tDetails are alerday given in RFP | \r\n\t\t
| 1.3.2. | \r\n\t\t|||||||||
| 411 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Analogics Tech India Ltd. | \r\n\t\t\tPage 144 | \r\n\t\t\tDCU / GATEWAY / ROUTER / ACCESS POINT SPECIFICATIONS; | \r\n\t\t\tThere is more effective routing protocol. We request you to leave this to the implementer and concentrate more on the SLA's. | \r\n\t\t\t\r\n\t\t\t | This is to be in compliance with BIS and CEA Guidelines | \r\n\t\t\tClarification | \r\n\t\t\tThis is to be in compliance with BIS and CEA Guidelines | \r\n\t\t
| 1.3.3.4. | \r\n\t\t\tCommunication Specifications | \r\n\t\t||||||||
| \r\n\t\t\t | ‘RPL for Mesh Routing | \r\n\t\t||||||||
| 412 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Analogics Tech India Ltd. | \r\n\t\t\tPage 144 | \r\n\t\t\tTable 2, Eligibility Criteria for Joint Venture, Clause 4.2c | \r\n\t\t\tBidder can meet the requirements specified in clause 4.2 (c) in above table through a sub- contractor. In case the bidder meets this qualification through a sub-contractor, they shall indicate the details of the sub-contractor in Section IV and submit an authorization letter from the sub- contractor in the format specified in Section IV and a MoU/Agreement or any other document clearly indicating the nature of association and responsibilities of the sub-contractor. In the event of award, the bidder and his sub-contractor will be required to sign a tripartite agreement with the Employer. In case the successful bidder did not use sub-contractor’s credentials for meeting the qualifying requirements of the bid [i.e. bids as a single entity or JV), a rebate 2% (Two Percent) shall be applicable on the Performance Security | \r\n\t\t\t\r\n\t\t\t | Sub contracting is not allowed except for point no.4.2.c. JV can be formed max. with 2 partner | \r\n\t\t\tClarification | \r\n\t\t\tSub contracting is not allowed except for point no.4.2.c of table 3. JV can be formed max. with 2 partner. Rebate of 2% deleted | \r\n\t\t
| \r\n\t\t\t | The clause should be similar for Sub | \r\n\t\t||||||||
| Table 3, you have allowed Clause 4.2 c to be met by a Sub Contractor, the same is not allowed in Table for JV. This may kindly be allowed | \r\n\t\t\tContractor clause for JV or no JV. Request to amend. | \r\n\t\t||||||||
| 413 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Analogics Tech India Ltd. | \r\n\t\t\tPage 144 | \r\n\t\t\tTable 2, Eligibility Criteria for Joint Venture, Clause 4.2c | \r\n\t\t\tBidder can meet the requirements specified in clause 4.2 (c) in above table through a sub- contractor. In case the bidder meets this qualification through a sub-contractor, they shall indicate the details of the sub-contractor in Section IV and submit an authorization letter from the sub- contractor in the format specified in Section IV and a MoU/Agreement or any other document clearly indicating the nature of association and responsibilities of the sub-contractor. In the event of award, the bidder and his sub-contractor will be required to sign a tripartite agreement with the Employer. | \r\n\t\t\t\r\n\t\t\t | Sub contracting is not allowed except for point no.4.2.c, JV can be formed max. with 2 partner | \r\n\t\t\tClarification | \r\n\t\t\tSub contracting is not allowed except for point no.4.2.c of table 3. JV can be formed max. with 2 partner. Rebate of 2% deleted | \r\n\t\t
| The Bidder can meet the requirements specified in clause 4.2 (c) in above table through a sub-contractor. In case the bidder meets this qualification through a sub-contractor, they shall indicate the details of the sub-contractor in Section IV and submit an authorization letter from the sub-contractor in the format specified in Section IV and a MoU/Agreement or any other document clearly indicating the nature of association and responsibilities of the sub-contractor. In the event of award, the bidder and his sub-contractor will be required to sign a tripartite agreement with the Employer. In case the successful bidder did not use sub- contractor’s credentials for meeting the qualifying requirements of the bid [i.e. bids as a single entity or JV), a rebate 2% (Two Percent) shall be applicable on the Performance Security | \r\n\t\t\tWe would request you to remove the below clause of 2 % rebate on Performance Security in case a bidder has not used a Sub Contractor to meet clause 4.2c | \r\n\t\t||||||||
| 414 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Analogics Tech India Ltd. | \r\n\t\t\tPage 144 | \r\n\t\t\t\r\n\t\t\t | Documentation Required to meet 4.2(c) | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tSBD & Cost Estimation committee decided Bidder shall show prospective long-term Positive profitability and their balance should be positive in last 5 years. However if the audited balance sheet is not available than what document will be acceptable in o | \r\n\t\t
| Table 2, Eligibility Criteria for Joint Venture, Clause 4.2c, Documentation Required | \r\n\t\t\t(a) Form EXP-4.2 and | \r\n\t\t||||||||
| \r\n\t\t\t | (b) Purchase Order (Any one of the Below) | \r\n\t\t||||||||
| Documentation Required to meet 4.2(c) (a)Form EXP-4.2 and | \r\n\t\t\t1. Copies of Purchase Order/ Work Order | \r\n\t\t||||||||
| \r\n\t\t\t | / Letter of Intent / Letter of Award / Contract Agreement | \r\n\t\t||||||||
| (b)Purchase Order | \r\n\t\t\t2. Completion / Performance / Supply Completion Certificate on Client’s letterhead. | \r\n\t\t||||||||
| 1. Copies of Purchase Order/ Work Order / Letter of Intent / Letter of Award / Contract Agreement | \r\n\t\t\t3. Valid MOU/Letter from Meter Manufacturers or a letter from concerned utility. | \r\n\t\t||||||||
| 2. Completion / Performance / Supply Completion Certificate on Client’s letterhead. | \r\n\t\t\t4. Experience from meter Manufacturer / Private organization should be accepted | \r\n\t\t||||||||
| 3. Valid MOU/Letter from Meter Manufacturers and a letter from concerned utility. | \r\n\t\t\t\r\n\t\t | ||||||||
| \r\n\t\t\t | We request you to amend the same. | \r\n\t\t||||||||
| 415 | \r\n\t\t\t08-Jan-19 | \r\n\t\t\tM/s Amazon Internet Services Pvt Ltd. | \r\n\t\t\tEligibility Crietria | \r\n\t\t\tCSP Criteria | \r\n\t\t\t1. The CSP should be empaneled by MEITY | \r\n\t\t\tWith reference to the above mentioned project, we would like to bring to your kind notice that the tender has no mention around the eligibility criteria for selecting the cloud service provider (CSP), expected to host the HES solution. We request your kind self to evaluate the following points and have them incorporated in your tender. | \r\n\t\t\tJBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tMeiTY compliend cloud to be provided | \r\n\t\t
| 2. The CSP should be in the Gartner’s leaders Quadrant for providing Infrastructure as a Service, for the last 3 years. | \r\n\t\t|||||||||
| 3. The CSP should have an average turnover of 250 crores for the last 3 years. | \r\n\t\t|||||||||
| 416 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s India Power Corp. Ltd. | \r\n\t\t\tEligibility Crietria, page 54-55, Specific Exp. | \r\n\t\t\tThe Bidder shall have manufactured and supplied at least 11,00,000 static electricity meters (with communication ports) in the last 7 years of which at least 300,000 shall be three phase Whole Current meters and at least 25,000 shall be LTCT TVM or HTCT TVM. | \r\n\t\t\tThe Bidder shall have manufactured and supplied at least 11,00,000 static electricity meters (with communication ports) in the last 7 years of which at least 300,000 shall be three phase Whole Current meters and at least 25,000 shall be LTCT TVM or HTCT TVM. | \r\n\t\t\tA licensee with AMI experiece would fully understand the challenges of AMI installation, commissioning & operation and would have the capability to offer end-to-end solution. While Meter supply can also be arranged through sub-contacting, life cycle view of AMI deployement should a pre-requisite for the bidder. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| orElectrical distribution Licenseee having experience in implementation of AMI is technically qualified | \r\n\t\t\tHence, we would request that a distribution licensee with prior experice of AMI should be allowed on its own. | \r\n\t\t||||||||
| 417 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s India Power Corp. Ltd. | \r\n\t\t\tEligibility Crietria, page 54-55, Specific Exp. | \r\n\t\t\tThe Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years, out of which the bidder must have installed and commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\tThe Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years, out of which the bidder must have installed and commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\tA licensee with AMI experiece would fully understand the challenges of AMI installation, commissioning & operation and would have the capability to offer end-to-end solution. While Meter supply can also be arranged through sub-contacting, life cycle view of AMI deployement should a pre-requisite for the bidder. | \r\n\t\t\t4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must have installed or commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\tAmendment | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| or | \r\n\t\t\tHence, we would request that a distribution licensee with prior experice of AMI should be allowed on its own. | \r\n\t\t||||||||
| Electrical distribution Licenseee having experience in implementation of AMI is technically qualified | \r\n\t\t\t\r\n\t\t | ||||||||
| 418 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s India Power Corp. Ltd. | \r\n\t\t\tEligibility Crietria, page 54-55, Specific Exp. | \r\n\t\t\tThe bidder must have successfully supplied, installed and commissioned RF Mesh infrastructure conforming to IPV4/IPV6 communication protocol (including NIC and Network Components along with respective Software i.e. HES, NMS) for at least 3,62,000 Smart Metering nodes in Power Distribution Utility(s) in the last 7 years as on the date of submission of bids | \r\n\t\t\tThe bidder must have successfully supplied, installed and commissioned RF Mesh infrastructure conforming to IPV4/IPV6 communication protocol (including NIC and Network Components along with respective Software i.e. HES, NMS) for at least 3,62,000 Smart Metering nodes in Power Distribution Utility(s) in the last 7 years as on the date of submission of bids | \r\n\t\t\tA licensee with AMI experiece would fully understand the challenges of AMI installation, commissioning & operation and would have the capability to offer end-to-end solution. While Meter supply can also be arranged through sub-contacting, life cycle view of AMI deployement should a pre-requisite for the bidder. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| These nodes shall be in successful operation for at least one year as on the date of submission of bids. | \r\n\t\t\tThese nodes shall be in successful operation for at least one year as on the date of submission of bids. | \r\n\t\t\tHence, we would request that a distribution licensee with prior experice of AMI should be allowed on its own. | \r\n\t\t|||||||
| The RF mesh technology should have integrated meters of at least two manufacturers. | \r\n\t\t\tThe RF mesh technology should have integrated meters of at least two manufacturers. | \r\n\t\t\t\r\n\t\t | |||||||
| \r\n\t\t\t | or | \r\n\t\t\t\r\n\t\t | |||||||
| \r\n\t\t\t | Electrical distribution Licenseee having experience in implementation of AMI is technically qualified | \r\n\t\t\t\r\n\t\t | |||||||
| 419 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s India Power Corp. Ltd. | \r\n\t\t\tBid data sheet, section II, ITB 4.1 | \r\n\t\t\tMax. JV partner is 2 | \r\n\t\t\tMax. JV partners to be Three (3) | \r\n\t\t\tAs a typical AMI deployement would require a system integrator, Meter supplier and O&M Operator. Hence, It woud be essential that three (3) partners be allowed in the JV. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 420 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s India Power Corp. Ltd. | \r\n\t\t\tScope of activities | \r\n\t\t\tO&M supports of AMI system for 60 months | \r\n\t\t\tO&M supports of AMI system for 120 months | \r\n\t\t\tBased on our first hand experince of AMI deployement, we believe that the investment that JBVNL is making would be best monetized if the O&M horiozon is kept for at least 8-10 years. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 421 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s India Power Corp. Ltd. | \r\n\t\t\tGeneral Experience, table 2,3, point 4.1 | \r\n\t\t\tThe bidder must meet the following experience criteria in the role of supplier, contractor, Joint Venture partner or management contractor as on the date of opening of bids | \r\n\t\t\tThe bidder must meet the following experience criteria in the role of supplier, contractor, Joint Venture partner or management contractor as on the date of opening of bids | \r\n\t\t\tIt might restrict the number of meter suppliers to very few. Hence, otherwise capable and experienced meter suppliers may get excluded due to this criteria. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| (a) Manufacture and supply of electricity meters for at least the last ten (10) years | \r\n\t\t\t(a) Manufacture and supply of electricity meters for at least the last ten (10) years | \r\n\t\t||||||||
| (b) Availability of IS 16444 certificate for at least one type of electricity meter | \r\n\t\t\t(b) DELETED | \r\n\t\t||||||||
| (c) Availability of meter repair facility in India since last 3 years | \r\n\t\t\t(c) Availability of meter repair facility in India since last 3 years | \r\n\t\t||||||||
| (d) Availability of in-house NABL accredited Laboratory | \r\n\t\t\t(d) Availability of in-house NABL accredited Laboratory | \r\n\t\t||||||||
| (e) Availability of ISO 9001:2008 certification or CMMI Level 3 (minimum) certification. | \r\n\t\t\t(e) Availability of ISO 9001:2008 certification or CMMI Level 3 (minimum) certification. | \r\n\t\t||||||||
| 422 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s India Power Corp. Ltd. | \r\n\t\t\tTerms and Procedure of Payment, Schedule no. 2.a. | \r\n\t\t\tTen percent (10%) of the total EXW amount as an interest free advance payment against receipt of invoice | \r\n\t\t\tTwenty percent (20%) of the total EXW amount as an interest free advance payment against receipt of invoice | \r\n\t\t\tIt would facilitate better working capital management for the bidder. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 423 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s India Power Corp. Ltd. | \r\n\t\t\tTerms and Procedure of Payment, Schedule no. 2.c. | \r\n\t\t\tTwenty percent (20%) of the total or pro rata EXW amount upon data availability in HES, within forty-five (45) days after receipt of invoice. | \r\n\t\t\tTen percent (10%) of the total or pro rata EXW amount upon data availability in HES, within thirty [30] days after receipt of invoice. | \r\n\t\t\tIt would facilitate better working capital management for the bidder. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 424 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s India Power Corp. Ltd. | \r\n\t\t\tTerms and Procedure of Payment, Schedule no. 3.a. | \r\n\t\t\tTen percent (10%) of the total design services amount as an advance payment against receipt of invoice, and an irrevocable advance payment security for the equivalent amount made out in favor of the Employer. | \r\n\t\t\tTwenty percent (20%) of the total design services amount as an advance payment against receipt of invoice, and an irrevocable advance payment security for the equivalent amount made out in favor of the Employer. | \r\n\t\t\tIt would facilitate better working capital management for the bidder. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 425 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s India Power Corp. Ltd. | \r\n\t\t\tTerms and Procedure of Payment, Schedule no. 3.b. | \r\n\t\t\tNinety percent (90%) of the total or pro rata design services amount upon acceptance of design/report in accordance with GCC Clause 20 by the Project Manager within forty-five (45) days after receipt of invoice. | \r\n\t\t\tEighty percent (80%) of the total or pro rata design services amount upon acceptance of design/report in accordance with GCC Clause 20 by the Project Manager within thirty [30] days after receipt of invoice. | \r\n\t\t\tIt would facilitate better working capital management for the bidder. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 426 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s India Power Corp. Ltd. | \r\n\t\t\tTerms and Procedure of Payment, Schedule no. 4.a. | \r\n\t\t\tTen percent (10%) of the total installation services amount as an advance payment against receipt of invoice, | \r\n\t\t\tTwenty percent (20%) of the total installation services amount as an advance payment against receipt of invoice, | \r\n\t\t\tIt would facilitate better working capital management for the bidder. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 427 | \r\n\t\t\t06-Jan-19 | \r\n\t\t\tM/s India Power Corp. Ltd. | \r\n\t\t\tTerms and Procedure of Payment, Schedule no. 4A | \r\n\t\t\tTwenty-five percent (25%) of the total accepted O&M, FMS & Communication services amount for the relevant months, at the end of every quarter, subject to satisfactory services rendered during the quarter. | \r\n\t\t\tTwenty-five percent (25%) of the total accepted O&M, FMS & Communication services amount for the relevant months, at the end of every quarter, subject to satisfactory services rendered during the quarter. | \r\n\t\t\tIt would facilitate better working capital management for the bidder. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 100% of Taxes and Duties will be reimbursed on submission of bill with documentary evidence of payment within forty-five [45] days of receipt of documents. | \r\n\t\t\t100% of Taxes and Duties will be reimbursed on submission of bill with documentary evidence of payment within thirty [30] days of receipt of documents. | \r\n\t\t||||||||
| 428 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-VII,SCOPE OF SUPPLY, Technical Specification,Page 168 of, Tech. Annexure-1, Page No. 214 of, Tech. Annexure-2, Page No. 267 of Tech. Annexure-3 | \r\n\t\t\tTable 1 – Phase wise bifurcation of meters on page 7 includes six types of meters, only Technical Specification of Single Phase Whole Current Smart Meters and Meter Box Technical Specification for Whole-Current A.C. Three Phase Four Wire Static Watt Hour Smart Meter of Accuracy Class 1.0 with Separate Polycarbonate Molded Meter Box, Technical Specification for CT operated AC Three Phase Four Wire Static Watt Hour Smart Meter of Accuracy Class 0.5s with Separate Meter Box | \r\n\t\t\tPlease provide technical specification of meters for HT Consumer, DT Consumer and Feeder. | \r\n\t\t\tTechnical specifications required to study & ensure compliance for bidding &execution purpose.| JBVNL agreed to provide details soon | \r\n\t\t\tPls refer Specs Annexure-3 & Annex-4 | \r\n\t\t\tAmendment | \r\n\t\t\tPls refer Specs Annexure-3 & Annex-4 | \r\n\t\t
| 429 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-VII,Cl. 4.0 Supply/Installation SystemData,Page No. 174 Point No. 30 | \r\n\t\t\tkVAh Calculation a) Meter shall be programmed for “Lag only configuration” i.e. lead to be treated as unity PF for KVAh calculation | \r\n\t\t\tDoes it mean capacitive load to be treated as active consumption, please clarify the details. | \r\n\t\t\tNeed clarification| Agreed to provide clarification | \r\n\t\t\tPls follow as per applicable standard - CBIP 325 | \r\n\t\t\tClarification | \r\n\t\t\tPls follow as per applicable standard - CBIP 325 | \r\n\t\t
| 430 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-VII,Cl. 4.0 Supply/Installation System Data,Page No. 174 Point No. 36 | \r\n\t\t\tAlternative data retrieval In case of meter damage, if data is not available in MDMS/HES, then data stored in meter memory (NVM) should be retrieved using a jig. Bidder need to be provide such jigs free of cost (1 jig on each 10000 meters). Jig should be designed such that NVM can be plugged easily on it for data retrieval | \r\n\t\t\tPlease clarify if a special communication port which doesn’t require power during data retrieval is acceptable. | \r\n\t\t\tSince using that port doesn’t require any additional infrastructure| JBVNL will review internally and response | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 431 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-VII,Cl. 6.0 Constructional Requirement,Page No. 178 Point No. 13 (e) | \r\n\t\t\tThe make of the load switch should be of Gruner / KG Technologies (German) make only and same shall be confirmed by the bidder during tendering. Switch shall be in compliance to IS 15884 | \r\n\t\t\tSince two brands are not enough for lead times and can create monopoly We request to add other brand with similar electrical and mechanical characters should be acceptable which comply to UC1/UC2 or UC3 as per JBVNL requirement. | \r\n\t\t\tIts Important for fair competition to accept equivalent quality componets for better sourcing for bidders.| JBVNL agreed that relay will not be restricted to two make and will provide specification like UC1 or UC2 and bidder can choose their own make. | \r\n\t\t\tEquivalent make accepatble comply to UC2 or better for 1 Ph & 3 Ph WC Smart Energy meter | \r\n\t\t\tAmendment | \r\n\t\t\tEquivalent make of UC1 for 1Ph meter and UC2 for 3 phase meter is acceptable | \r\n\t\t
| 432 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-VII,Cl. No. 1.3.1 - Smart Meters,Page 137 Point (iv) | \r\n\t\t\tSupport both Smart-prepaid and post-paid metering as per CEA regulations | \r\n\t\t\tPlease clarify if the meter should be STS compliant and also Prepaid functionality is needed at meter end or HES. | \r\n\t\t\tSince the achievement of prepaid functionality at meter or HES will have different cost implication so need clarification. JBVNL will clarify | \r\n\t\t\tNo Separate Prepaid engine required however meter and comm. System should support the required data transactions and writing of balance values and dates in meter memory for display. No STS complaint meter required. | \r\n\t\t\tClarification | \r\n\t\t\tNo Separate Prepaid engine required however meter and comm. System should support the required data transactions and writing of balance values and dates in meter memory for display. No STS complaint meter required. | \r\n\t\t
| 433 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-VII,Cl. 8.0 Anti-tamper and Fraud Detection Requirement,Page 188 Point No. 7 | \r\n\t\t\tProtection against HV spark: Meter shall continue to record energy or log the event, in case it is disturbed externally using a spark gun/ ignition coil. Up to 35 KV meter should remain immune. Communication port shall also be immune up to 35KV with cover in place. The Meter shall comply to HV spark when Meter installed in field conditions | \r\n\t\t\tPlease clarify the voltage level of test for each type of meter., (a) Since there should a limit upto which meter should sustain the Peak, Generally Pan India utility ask for 35KV sustainability., (b) Since meter is installed in filled with box you mean to say test will be done on meter for 35kv with box. | \r\n\t\t\tNeed clarification on both points since it impact cost and design confirmations & compliance.| JBVNL will clarify | \r\n\t\t\tAs per IS to be provided | \r\n\t\t\tClarification | \r\n\t\t\tAs per IS to be provided | \r\n\t\t
| 434 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-VII,Cl. 1.6.3General Constructions,Page 206 Point No. (o) | \r\n\t\t\tSuitable overlapping (approx. 10mm) shall be provided between base and cover to avoid access to the meter or its accessories inside the meter box by any means after sealing the box. | \r\n\t\t\tPlease clarify the exact meaning. | \r\n\t\t\tJBVNL will clarify | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 435 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-VII,Cl. 1.3.3.4 Additional Requirement for RF Mesh communication on 865-867 MHz ,page 145Point No. 4 of Constructional Specification | \r\n\t\t\tWater and dust proofing for the DCU/ Gateway/ Routers/ Access Points shall be provided and shall be minimum IP67 compliant | \r\n\t\t\tWe will install meters of DCU with box to avoid theft and protection so IP67 should be realized by enclosure, kindly confirm acceptable. | \r\n\t\t\tAs per field conditions DCU is installed with Box, so IP test should be applied at field conditions as IP-67 is very stringent test to be applicable direct on equipment. | JBVNL agreed that IP-67 compliance need to be with box. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tIP 65 and above | \r\n\t\t
| 436 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\t,General,Other questions | \r\n\t\t\t\r\n\t\t\t | 1. Please clarify if external connect/disconnect device need to be supplied for CT operated meters., 2. Please clarify the Accuracy Class for reactive energy. | \r\n\t\t\tSince specs is not found so we need details to bid the tender as it has technical & commercial impact.| JBVNL will clarify | \r\n\t\t\t1. No connect/disconnect device required for CT operated meters. | \r\n\t\t\tClarification | \r\n\t\t\tPlease note, for LTCT operated meters upto 100 KVA transformer bidder has to quote for thread thru type meters (40-200A) as per IS 16444 (Part 1) & relevant IS 15959 and for above 100 KVA transformers LTCT operated meters with suitable resin cast ring type CT and SMC type double chamber box to be provided. | \r\n\t\t
| 2. 0.5s Accuracy class | \r\n\t\t\t\r\n\t\t | ||||||||
| \r\n\t\t\t | Thread thru meter specification enclosed. | \r\n\t\t||||||||
| 437 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-VII, Acronym Table – B, Functional, architectural and performance requirements of AMI system, Page 134, Cl., 1.1 – Legal and Regulatory Requirement to be met by the AMI systems | \r\n\t\t\tThe AMI system MUST comply with the following laws and regulations: | \r\n\t\t\t1.Is the AMI system must comply with HES factions listed in the tender documents and laws and regulations cited here? If there is a conflict between this two contents, which one should we comply with?, 2. Cause the cited laws and regulations includes some factions of MDM, like VEE, but MDM is not in the scope of this tender, how to handle this parts of regulations?, 3."Prepaid Faction" means HES need to support the interface with PPM system or need to achieve relevant prepaid functions? | \r\n\t\t\tIt confusion that prepaid function need to be supported at meter level or HES level since it has change requisite as per requirements. As also HES has done overlap request of MDM so please clarify function to be implemented at HES.| JBVNL agreed that HES function will be modified since MDM will be separate tender | \r\n\t\t\tThis should be inline with CEA guidelines and should be able to configure at HES/MDM level | \r\n\t\t\tClarification | \r\n\t\t\tThis should be inline with CEA guidelines and should be able to configure at HES/MDM level | \r\n\t\t
| 438 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-VII,Cl. 1.3 Advance Metering Infrastructure (AMI) Systems,Page 135, Point (e) | \r\n\t\t\tIntegration/interface of the HES/AMI system with MDM System. The MDM system will be implemented by JBVNL through a separate contract (to be funded by the World Bank). In case MDM implementation gets delayed dur to any reason, the successful Bidder shall provide Billing Determinants to existing Billing Applications of the Employer. | \r\n\t\t\tIs this tender just need HES (including interface),MDM is not in the scope of this tender and it will be implemented in another tender? | \r\n\t\t\tPlease clarify | Yes, Clarified MDM will be separate tender and bidder just need to provide HES and from tender JBVNL will remove MDM function and issue a amendment. | \r\n\t\t\tMDM will be separate tender, Scope cover upto HES but any integration support would be done by bidder during MDM implementation | \r\n\t\t\tClarification | \r\n\t\t\tMDM will be separate tender, Scope cover upto HES but any integration support would be done by bidder during MDM implementation | \r\n\t\t
| 439 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-VII,Cl. 1.3 Advance Metering Infrastructure (AMI) Systems,Page 136,, Point No. 6 | \r\n\t\t\tDeployment of HES/NMS application on Cloud. Bidder has to provide HES on Cloud on monthly chargeable basis till JBVNL provide/arrange the cloud service provider for the period not more than 1 year. The period may be extended further subject to mutual agreement of JBVNL and Bidder by reviewing the upcoming Cloud services possibility under another RFP. Details about the cloud sizing requirement may be referred to clause no. 1.3.6.(Requirement of IT infrastructure on cloud) | \r\n\t\t\t1. Is NMS required to be a separate/independent system? Or it can be integrated with HES?, 2. Bidder has to provide HES on Cloud for the period not more than 1 year, how many equipment’s will be integrated into the system deployed on Cloud?, 3. Is the whole system is deployed on Cloud? No need to purchase hardware server equipment’s?, 4. As per understanding Bidder has to provide cloud for 12 months after that Bidder cloud should be stopped & integrate to JBVNL cloud? What about data centre& data recovery centre? Both will be provided on cloud by JBVNL? | \r\n\t\t\tSince the doubt asked has commercial impact need clarification on all points.| JBVNL clarified that cloud need to be provided by bidder for one year and it can be extended and JBVNL is coming with another tender for data centre. | \r\n\t\t\tNMS to be part of HES system, Bidder to provide full fledge cloud services from MEITY empanelled cloud provider with HES on cloud and migration of data from their cloud to JBVNL cloud | \r\n\t\t\tClarification | \r\n\t\t\tNMS to be part of HES system, Bidder to provide full fledge cloud services from MEITY empanelled cloud provider with HES on cloud and migration of data from their cloud to JBVNL cloud | \r\n\t\t
| 440 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-VII, Cl. 1.3 Advance Metering Infrastructure (AMI) Systems, Page 139,1.3.2.1- General Requirement (Para-4) | \r\n\t\t\tThe network solution offered by the bidder should have disaster recovery mechanism in place. The redundancy mechanism of HES and MDM and their disaster recovery plan shall also be described by, the Bidder. | \r\n\t\t\tDoes this tender must include an separate/independent disaster recovery mechanism? OR HES need to have fault tolerance scheme of communication, server and database? There is a big quotation gap between this two proposals. Also confirm DC & DRC both need to implemented on cloud by bidder for 12 months and then for both JBVNL will provide cloud where bidder has to shift? | \r\n\t\t\tNeed Clarification. | \r\n\t\t\tDR must be part of cloud services and then migration on another cloud | \r\n\t\t\tClarification | \r\n\t\t\tDR must be part of cloud services and then migration on another cloud | \r\n\t\t
| 441 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-VII,1.3.4 – Head END Systems (HES) ,Page 149, 1.3.4 – Point No. 7 | \r\n\t\t\tSecurity must be part of all the elements of solution. Bidder shall provide detailed description about the proposed security model | \r\n\t\t\tIs JBVNL already has KMS(Key Management System)? | \r\n\t\t\tNeed clarification| JBVNL will clarify | \r\n\t\t\tBidder to propose secure key management system as part of overall solution | \r\n\t\t\tClarification | \r\n\t\t\tBidder to propose secure key management system as part of overall solution | \r\n\t\t
| 442 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-VII,1.3.4 – Head END Systems (HES) ,Page 149, 1.3.4 – Point No. 10 | \r\n\t\t\tBidder shall provide technical specifications of canopy elements including hardware and software | \r\n\t\t\tWhat is "canopy elements"? It is also mentioned in the previous chapter. | \r\n\t\t\tAs it mentioned in Bid no additional cost will be given to build RF canopy in Ranchi for future expansion. Can JBVNL tell how many total caser in Ranchi &what is year on year growth.| JBVNL told the bidder can choose DCU installation, they doesn’t mean by canopy elements anything different. | \r\n\t\t\tBidder to assess the quantity of DCU/Router/Collector and mention the qty. in price bid. It is written in RFP but deleted in price bid | \r\n\t\t\tAmendment | \r\n\t\t\tBidder to assess the quantity of DCU/Router/Collector and mention the qty. in price bid. It is written in RFP but deleted in price bid | \r\n\t\t
| 443 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-VII,1.3.4 – Head END Systems (HES) ,Page 149, 1.3.4 – Point No. 9 | \r\n\t\t\tBidder must work with meter vendors for integration of RF node in smart meters. Bidder must provide the methodology and approach for integration. Integration must include both hardware and protocol | \r\n\t\t\tHow many kinds of meters from different vendors? | \r\n\t\t\tKindly define PIN diagram for RF Node.| JBVNL will clarify | \r\n\t\t\tMeter make at JBVNL: | \r\n\t\t\tClarification | \r\n\t\t\tMeter make at JBVNL: | \r\n\t\t
| L&T | \r\n\t\t\tL&T | \r\n\t\t||||||||
| Secure | \r\n\t\t\tSecure | \r\n\t\t||||||||
| Genus | \r\n\t\t\tGenus | \r\n\t\t||||||||
| \r\n\t\t\t | HPL | \r\n\t\t||||||||
| 444 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\t,,Other questions | \r\n\t\t\t\r\n\t\t\t | 1.Are there any data need to be migrated from the old HES system?, 2.How many years have the old system been running?, 3.How many meters be integrated into the old system?, 4.How many interfaces does the old system have?, 5.Is there is interface between old HES system and CIS system?Has it already achieved file synchronization? | \r\n\t\t\tFor Bidder need clarification| JBVNL will clarify | \r\n\t\t\tNo legacy HES system exist for meters under the scope of project. | \r\n\t\t\tClarification | \r\n\t\t\tNo legacy HES system exist for meters under the scope of project. | \r\n\t\t
| 445 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-I ITB,Cl. 2.0 Bidder Qualification ,Technical Qualification Requirement, 4.1 ( b), Page No. 54 | \r\n\t\t\tAvailability of IS 16444 certificate for at least one type of electricity meter at time of bidding. | \r\n\t\t\tAvailability of IS 13779 certificate for at least one type of electricity meter should be acceptable & before placement of Purchase order Bidder should submit "Availability of IS 16444 certificate for at least one type of electricity meter" | \r\n\t\t\tIS16444 clarification has just started & need 3-4 months for BIS so we request to ask this at time of ward of contract for fair &healthy competition| JBVNL accepted and agreed that at time of bidding IS-13779 is ok for healthy competion and at time of award bidder need to submit IS-16444 | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 446 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-I ITB,Cl. 2.0 Bidder Qualification ,4.2 (c) Page No. 56 | \r\n\t\t\tThe RF mesh technology should have integrated meters of at least two manufacturers. | \r\n\t\t\tRequest to delete this clause for bidding purpose. | \r\n\t\t\tThis will strict competition Since the project is asking DLMS complaint meter with HES. (end to end submission)| JBVNL agreed to delete this clause | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 447 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tSECTION-I ITB,A. General,Point No. 11 & 21 | \r\n\t\t\tBids submitted by a JV (where permitted) shall include a copy of the Joint Venture Agreement entered into by all members. Alternatively, a letter of intent to execute a Joint Venture Agreement in the event of a successful bid shall be signed by all members and submitted with the Bid, together with a copy of the proposed Agreement; | \r\n\t\t\tWe request JBVNL to share JV Agreement format to avoid any confusion on acceptance of JV agreement in future. | \r\n\t\t\tFor bidding purpose | JBVNL agreed to submit format for more clarity. | \r\n\t\t\tJBVNL/WB | \r\n\t\t\tClarification | \r\n\t\t\tJV agreement to be submit as per RFP | \r\n\t\t
| 448 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Capital Power Systems Ltd. | \r\n\t\t\tGeneral | \r\n\t\t\tMake & origin of components | \r\n\t\t\tMeasurement chip:-Hi-trend, NXP, Memory Chip:- Rohm, Display:- Holitek, Capacitor:-Walsin, Deki, Battery:- EVE, Ramway, Maxwell, Philips, Crystal:- Raltorn, Communication Module:-Osram | \r\n\t\t\tWith High lead times in electric components it important to have more options for bidder for reputed makes. Kindly allow its important for smooth execution of project.| JBVNL agreed to include the proposed make and also told all Prebid companies to submit any other make since after ammendement bidders need to follow approved makes. | \r\n\t\t\tAgreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 449 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Crystal Power | \r\n\t\t\tPage 51 Table -2 Eligibility and Qualification Criteria, Average Annual | \r\n\t\t\tMinimum average annual turnover (MAAT) of INR 1943 Million in last three (03) financial years ending 31st March 2018. | \r\n\t\t\tWe request you to consider MAAT jointly of the Lead Bidder and the Consortium Partner. | \r\n\t\t\t\r\n\t\t\t | it is to be met by JV in case JV option taken. | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions and subsequent amendment | \r\n\t\t
| Turnover | \r\n\t\t|||||||||
| 450 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Crystal Power | \r\n\t\t\tPage 51 Table -2 Eligibility and Qualification Criteria, Financial | \r\n\t\t\tThe Bidder must demonstrateaccess to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual dvance | \r\n\t\t\tWe request you to consider Financial Resources jointly of the Lead Bidder and the Consortium Partner. | \r\n\t\t\t\r\n\t\t\t | it is to be met by JV in case JV option taken. | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Resources | \r\n\t\t\tpayments to meet: | \r\n\t\t||||||||
| \r\n\t\t\t | (i) the following cash-flow requirement: INR 194 Million | \r\n\t\t||||||||
| 451 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Crystal Power | \r\n\t\t\tPage 51 Table -2 Eligibility and Qualification Criteria, General | \r\n\t\t\tThe bidder must meet the | \r\n\t\t\tWe request you to consider manufacturing experience in Electricity meter for past (6) years rather than past (10) years. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tAll other point will remain unchanged but Availibility of meter manufacturing facilty in India is require for last 10 years | \r\n\t\t
| Experience | \r\n\t\t\tfollowing experience criteria in | \r\n\t\t||||||||
| \r\n\t\t\t | the role of supplier, | \r\n\t\t||||||||
| \r\n\t\t\t | contractor, Joint Venture partner or management | \r\n\t\t||||||||
| \r\n\t\t\t | contractor as on the date of | \r\n\t\t||||||||
| \r\n\t\t\t | opening of bids | \r\n\t\t||||||||
| \r\n\t\t\t | (a) Manufacture and | \r\n\t\t||||||||
| \r\n\t\t\t | supply of electricity meters | \r\n\t\t||||||||
| \r\n\t\t\t | for at least the last ten (10) years | \r\n\t\t||||||||
| \r\n\t\t\t | (b) Availability of IS 16444 certificate for at least one type of electricity meter | \r\n\t\t||||||||
| \r\n\t\t\t | (c) Availability of meter | \r\n\t\t||||||||
| \r\n\t\t\t | repair facility in India since last 3 years | \r\n\t\t||||||||
| \r\n\t\t\t | (d) Availability of inhouse | \r\n\t\t||||||||
| \r\n\t\t\t | NABL accredited Laboratory | \r\n\t\t||||||||
| \r\n\t\t\t | (e) Availability of ISO | \r\n\t\t||||||||
| \r\n\t\t\t | 9001:2008 certification or | \r\n\t\t||||||||
| \r\n\t\t\t | CMMI Level 3 (minimum) | \r\n\t\t||||||||
| \r\n\t\t\t | certification. | \r\n\t\t||||||||
| 452 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Crystal Power | \r\n\t\t\tPage 51 Table -2 Eligibility and Qualification Criteria, Specific | \r\n\t\t\tThe Bidder shall have | \r\n\t\t\tThe Bidder must have successfully manufactured/ supplied, at least 50,000 Smart Meters in in the last 7 years, out of which the bidder must have installed and commissioned at least 10,000 Smart Meters under a single project. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Experience | \r\n\t\t\tmanufactured and supplied at | \r\n\t\t||||||||
| \r\n\t\t\t | least 11,00,000 static | \r\n\t\t||||||||
| \r\n\t\t\t | electricity meters (with | \r\n\t\t||||||||
| \r\n\t\t\t | communication ports) in the | \r\n\t\t||||||||
| \r\n\t\t\t | last 7 years of which at least | \r\n\t\t||||||||
| \r\n\t\t\t | 300,000 shall be three phase | \r\n\t\t||||||||
| \r\n\t\t\t | Whole Current meters and at | \r\n\t\t||||||||
| \r\n\t\t\t | least 25,000 shall be LTCT TVM | \r\n\t\t||||||||
| \r\n\t\t\t | or HTCT TVM. | \r\n\t\t||||||||
| 453 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Crystal Power | \r\n\t\t\tPage 51 Table -2 Eligibility and Qualification Criteria, Specific | \r\n\t\t\tThe bidder must have successfully supplied, installed and commissioned RF Mesh infrastructure conforming to IPV4/IPV6 communication protocol (including NIC and Network Components along with respective Software i.e. HES, NMS) for at least 3,62,000 Smart Metering nodes in Power Distribution Utility(s) in the last 7 years as on the date of submission of bids. These nodes shall be in successful operation for at least one year as on the date of submission of bids. The RF mesh technology should have integrated meters of at least two manufacturers. | \r\n\t\t\tExperience of a sub contractor should be considered. | \r\n\t\t\t\r\n\t\t\t | Sub contracting is for point no.4.2.C, JV can be formed max. with 2 partner | \r\n\t\t\tClarification | \r\n\t\t\tSub contracting is for point no.4.2.C of table 3, JV can be formed max. with 2 partner | \r\n\t\t
| Experience | \r\n\t\t|||||||||
| 454 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Stelmec Powercom Pvt. Ltd. | \r\n\t\t\t42, ITB 4.1, Section II - Bid Data Sheet | \r\n\t\t\tJoint Venture (JV) is allowed. Maximum partners in a JV shall be two (2) | \r\n\t\t\tJoint Venture (JV) is allowed. Maximum partners in a JV shall be four (4) | \r\n\t\t\tIt’s a big project with multiple deliverables which comes from different OEMs/ Partners, thus JV of atleast 4 members should be allowed | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 455 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Stelmec Powercom Pvt. Ltd. | \r\n\t\t\tFront Page, Front Page, Front Page | \r\n\t\t\tNational Open Competitive Procurement | \r\n\t\t\tPlease confirm, JV can be formed between Indian and International companies | \r\n\t\t\tNot much Indian companies qualify the Eligibility Criteria alone. For healthy competition, this should be allowed | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 456 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Stelmec Powercom Pvt. Ltd. | \r\n\t\t\t53, 4.1 (B), Technical Qualification Requirement | \r\n\t\t\t(b) Availability of IS 16444 certificate for at least one type of electricity meter | \r\n\t\t\t(b) Availability of IS 16444 certificate for at least one type of electricity meter at the time of signing the contract | \r\n\t\t\tRequirement of IS 16444 is very new for the Indian market. Only few companies has this license. Many companies are in a process of obtaining this license and hence they should also be allowed to participate in the tender. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| \r\n\t\t | |||||||||
| Assurance in a form of undertaking or BG can be taken if required | \r\n\t\t|||||||||
| 457 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Stelmec Powercom Pvt. Ltd. | \r\n\t\t\t54, 4.2 a, Technical Qualification Requirement | \r\n\t\t\tThe Bidder shall have manufactured and supplied at least 11,00,000 static electricity meters (with communication ports) in the last 7 years of which at least 3,00,000 shall be three phase Whole Current meters and at least 25,000 shall be LTCT TVM or HTCT TVM. | \r\n\t\t\tThis should be deleted | \r\n\t\t\tThere are many technology companies which are 13-15 years old and has been doing business in Smart Metering domain since their inception and have decend foot prints globally to qualify the AMR/AMI PQ which more relates to JBVNL AMI Tender requirements | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| \r\n\t\t | |||||||||
| PQ for supply of static electricity meters is a mis-fit in this tender | \r\n\t\t|||||||||
| 458 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Stelmec Powercom Pvt. Ltd. | \r\n\t\t\t138, 1.3.2, Communication Infrastructure | \r\n\t\t\tThe scope includes: Design, Supply, Installation, Testing, and Commissioning of a communication canopy network for seamless data transfer from smart meters. Communication canopy routers/ repeaters/ access points/ gateway/ DCU must have RF Mesh Communication for NAN and 4G (with fall back on 3G/2G) & Ethernet port (MPLS/Optic Fiber) for WAN connectivity. | \r\n\t\t\tThe scope includes: Design, Supply, Installation, Testing, and Commissioning of a communication canopy network for seamless data transfer from smart meters. Communication canopy routers/ repeaters/ access points/ gateway/ DCU must have RF Mesh Communication for NAN and 4G (with fall back on 3G/2G) or Ethernet port (MPLS/Optic Fiber) for WAN connectivity. | \r\n\t\t\tLaying of Optic Fiber for each routers/ repeaters/ access points/ gateway/ DCU is not practically possible when these will be installed over poles or buildings for maximum area coverage | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 459 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Stelmec Powercom Pvt. Ltd. | \r\n\t\t\t178, 13.c, Load Control Switch | \r\n\t\t\tThe make of the load switch should be of Gruner / KG Technologies (German) make only and same shall be confirmed by the bidder during tendering. Switch shall be in compliance to IS 15884. | \r\n\t\t\tLoad Switch shall be in compliance to IS 15884. | \r\n\t\t\tThe make of load switch should not be from any brand specific. JBVNL is requested to specify any standard if required. | \r\n\t\t\tThe make of the load switch should be of Gruner / KG Technologies (German) make or Equivalent and same shall be confirmed by the bidder during tendering. Switch shall be in compliance to IS 15884. | \r\n\t\t\tAmendment | \r\n\t\t\tThe make of the load switch should be of Gruner / KG Technologies (German) make or Equivalent and same shall be confirmed by the bidder during tendering. Switch shall be in compliance to IS 15884. | \r\n\t\t
| 460 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Stelmec Powercom Pvt. Ltd. | \r\n\t\t\t635, PCC 8, Time for Commencement and Completion | \r\n\t\t\tPCC 8.2 The Time for Completion of the whole of the Facilities shall be 24 months for implementation and 60 months for O&M from the Effective Date as described in the Contract Agreement. | \r\n\t\t\tPCC 8.2 The Time for Completion of the whole of the Facilities shall be 24 months for implementation and 120 months for O&M from the Effective Date as described in the Contract Agreement. | \r\n\t\t\tLife of a Smart Meter is more than 10 years, hence to get best out of the investment made through this project, the O&M Period of this project should be 10 years, after 24 months of Implementation Period | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 461 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Stelmec Powercom Pvt. Ltd. | \r\n\t\t\t639, PCC 25, Defect Liability | \r\n\t\t\tPCC 27.10 The critical components covered under the extended defect liability are Smart Meters along with communication module, DCU along with Power Supply , Collector, NIC, and the period shall be 5 (five) years from the date of operational acceptance. | \r\n\t\t\tPCC 27.10 The critical components covered under the extended defect liability are Smart Meters along with communication module, DCU along with Power Supply , Collector, NIC, and the period shall be 10 (ten) years from the date of operational acceptance. | \r\n\t\t\tLife of a Smart Meter is more than 10 years, hence to get best out of the investment made through this project, the O&M Period of this project should be 10 years, after 24 months of Implementation Period | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 462 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Federal Synergies (India) Pvt. Ltd. | \r\n\t\t\tRFP Volume - I, Clause 3.2, Page no. - 53 | \r\n\t\t\tMinimum average annual turnover (MAAT) of INR 1943 Million in last three (03) financial years ending 31st March 2018. | \r\n\t\t\tWe humbly request tendering authority to kindly relax criteria. | \r\n\t\t\tWe kindly pray to the Tendering Authority to allow Minimum average annual turnover (MAAT) of INR 90 Million in last three (03) financial years ending 31st March 2018. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions and subsequent amendment | \r\n\t\t
| 463 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Federal Synergies (India) Pvt. Ltd. | \r\n\t\t\tRFP Volume - I, Clause 4.1, Page no. - 54 | \r\n\t\t\tThe bidder must meet the following experience criteria in the role of supplier, contractor, Joint Venture partner or management contractor as on the date of opening of bids, (a) Manufacture and supply of electricity meters for at least the last ten (10) years, (b) Availability of IS 16444 certificate for at least one type of electricity meter, (c) Availability of meter repair facility in India since last 3 years, (d) Availability of in-house NABL accredited Laboratory, (e) Availability of ISO 9001:2008 certification or CMMI Level 3 (minimum) certification. | \r\n\t\t\tWe request to kindly assist and guide us on key experience criteria on AMI Deployments for such a contract. | \r\n\t\t\tWe kindly pray to the Tendering Authority to clarify on experience required for Smart Metering Deployment and to add the following credentials:, (f) Engineering, Design Experience for Deployment of RF Canopy of atleast 50% (1.75 Lac Nos.), (g) Installation experience of Smart Energy Meters for atleast 50,000 Nos., (h) Experience of deploying AMI Software Application and providing O&M Support Services for atleast 1 Year for atleast 50% (1.75 Lacs Nos. Smart Meters) | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 464 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Federal Synergies (India) Pvt. Ltd. | \r\n\t\t\tRFP Volume - I, Clause 4.2c, Page no. - 55 | \r\n\t\t\tThe bidder must have successfully supplied, installed and commissioned RF Mesh infrastructure conforming to IPV4/IPV6 communication protocol (including NIC and Network Components along with respective Software i.e. HES, NMS) for at least 3,62,000 Smart Metering nodes in Power Distribution Utility(s) in the last 7 years as on the date of submission of bids. | \r\n\t\t\tAs Tendering Authority has requested for Tender for 3.5 Lac Consumers, we pray to relax tender pre-qualification criteria. | \r\n\t\t\tWe kindly pray to the Tendering Authority to allow successful supply, installation and commissioning of the RF Mesh infrastructure conforming to IPV4/IPV6 communication protocol (including NIC and Network Components along with respective Software i.e. HES, NMS) for at least 1,75,000 (50%) Smart Metering nodes in Power Distribution Utility(s) in the last 2 years as on the date of submission of bids. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 465 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Federal Synergies (India) Pvt. Ltd. | \r\n\t\t\tRFP Volume - I, Clause 3.2, Page no. - 58 | \r\n\t\t\tMinimum average annual turnover (MAAT) of INR 1943 Million in last three (03) financial years ending 31st March 2018. | \r\n\t\t\tWe humbly request tendering authority to kindly relax criteria. | \r\n\t\t\tWe kindly pray to the Tendering Authority to allow Minimum average annual turnover (MAAT) of INR 90 Million in last three (03) financial years ending 31st March 2018. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 466 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Federal Synergies (India) Pvt. Ltd. | \r\n\t\t\tRFP Volume - I, Clause 4.2a & 4.2b, Page no. - 54 | \r\n\t\t\tSpecific Experience as per Clause 4.2a and Clause 4.2b is Mandatory for Single Entity, Clause 4.2c can be met through Sub-Contractor | \r\n\t\t\tWe humbly pray to the Tendering Authority, to allow Specific Experience as per Clause 4.2a and Clause 4.2b to be allowed to be met through Sub-Contractor. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 467 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Federal Synergies (India) Pvt. Ltd. | \r\n\t\t\tRFP Volume - I, 4.2a/ 4.2b/4.2c, Page no. - 54-56 & 59-61 | \r\n\t\t\t- | \r\n\t\t\tWe understand that credential certificates are required to be furnished for Specific Experience to establish credibility of the Bidder and their past experience on working on AMI Technology & RF Mesh., However, we humbly seek a clarification on whether Bidder is required to provide the Same Solution as per his experience certificates or may be allowed to offer other solution. | \r\n\t\t\tWe request to be the following line to be added as:, Bidder must provide AMI Solution as per technology offered on credential certificates. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 468 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Federal Synergies (India) Pvt. Ltd. | \r\n\t\t\tRFP Volume - I, Clause (h) (i), Page no. - 64 | \r\n\t\t\tIn case the bidder bids as a Single bidder, he may appoint subcontractors for providing Communication Services to meet the qualifying criteria specified in clause 4.2 (c). | \r\n\t\t\tWe kindly pray to the Tendering Authority as In case the bidder bids as a Single bidder, he may appoint subcontractors for providing Communication Services to meet the qualifying criteria specified in clause 4.2(a) and 4.2(b). | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 469 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Federal Synergies (India) Pvt. Ltd. | \r\n\t\t\tRFP Volume - I, Clause 4.2.1.1, Page no. - 117 | \r\n\t\t\tInstallation and commissioning of DCU / Gateway / Routers / Access Points or Other Network components for setting up RF Mesh Canopy along with necessary accessories /Hardware for fixing - 3517 Nos. | \r\n\t\t\tThis figure may drastically change on the basis of Technology provided | \r\n\t\t\tWe request it be amended to “Lump Sum” Quantity | \r\n\t\t\tBidder to assess the quantity of DCU/Router/Collector and mention the qty. in price bid. It is written in RFP but deleted in price bid | \r\n\t\t\tAmendment | \r\n\t\t\tBidder to assess the quantity of DCU/Router/Collector and mention the qty. in price bid. It is written in RFP but deleted in price bid | \r\n\t\t
| 470 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Federal Synergies (India) Pvt. Ltd. | \r\n\t\t\tRFP Volume - I, Clause 5.1, Page no. - 119 | \r\n\t\t\tNetwork Connectivity – All BOQ Items are 3517 Nos. | \r\n\t\t\tThis figure may drastically change to say only 75 Nos. on the basis of Technology provided. | \r\n\t\t\tWe request it be amended to “Lump Sum” Quantity | \r\n\t\t\tBidder to assess the quantity of DCU/Router/Collector and mention the qty. in price bid. It is written in RFP but deleted in price bid | \r\n\t\t\tAmendment | \r\n\t\t\tBidder to assess the quantity of DCU/Router/Collector and mention the qty. in price bid. It is written in RFP but deleted in price bid | \r\n\t\t
| 471 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Federal Synergies (India) Pvt. Ltd. | \r\n\t\t\tRFP Volume - I, Clause 5.3, Page no. - 120 | \r\n\t\t\tLicense Renewal Fee – Per Year Basis | \r\n\t\t\tAs perpetual license fee is already paid for, we kindly request for clarification on requirement of the client. | \r\n\t\t\t- | \r\n\t\t\tATS of licenses | \r\n\t\t\tClarification | \r\n\t\t\tATS of licenses | \r\n\t\t
| 472 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Federal Synergies (India) Pvt. Ltd. | \r\n\t\t\tRFP Volume - I, Clause 5.6.1, Page no. - 120 | \r\n\t\t\tMonthly charges of Managed Services for HES/NMS Application on Cloud Provided by Bidder | \r\n\t\t\tWe kindly request more information on Managed Services and scope of requirement of client as to this request. | \r\n\t\t\t- | \r\n\t\t\tRefer MEITY guideliens | \r\n\t\t\tClarification | \r\n\t\t\tRefer MEITY guideliens | \r\n\t\t
| 473 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Federal Synergies (India) Pvt. Ltd. | \r\n\t\t\tRFP Volume - I, -, Page no. - - | \r\n\t\t\t- | \r\n\t\t\tIn the event of willful damage of Smart Meters, Network Devices etc for which claim is not entertained by Insurance Company, what shall be terms of re-imbursement for new device installations/ providing replacements? | \r\n\t\t\tRe-imbursement shall be done as per Rate Contract signed on the Tender Bid. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 474 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Federal Synergies (India) Pvt. Ltd. | \r\n\t\t\tRFP Volume - I, -, Page no. - - | \r\n\t\t\t- | \r\n\t\t\tWill installation require Meter + Meter Box Installation to be shifted outside the premises of the consumer i.e. on the main wall? | \r\n\t\t\t- | \r\n\t\t\tThis might be possible and bidder are advised to take some %age as meter shifting in their proposal. | \r\n\t\t\tClarification | \r\n\t\t\tThis might be possible and bidder are advised to take some %age as meter shifting in their proposal. | \r\n\t\t
| 475 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Federal Synergies (India) Pvt. Ltd. | \r\n\t\t\tRFP Volume - I, -, Page no. | \r\n\t\t\t- | \r\n\t\t\tBid document does not specify format for Submission of Guaranteed Technical Particulars of AMI Head End System & AMI RF Canopy | \r\n\t\t\tRequest to incorporate as:, Bidder is required to Submit Comprehensive Meter Testing Plan with certified performance from Independent Testing Agency/ Customer on communication with HES as per required SLA with Demo Environment (20,000 Meters/ 2,00,000 Meters/ 10,00,000 Meters):, CHECK POINTS, Meter Rating, Program ID, Meter Version, NIC version, Physical Dimensions, Terminal Cover Type, Antenna fixing Arrangement, Display Parameters, Metrological Test & Repeatability, Conformance to, IEEE 802.15.4g, Energy Registers, Demand Registers, TOD Energy Registers, TOD Demand Registers, Midnight Energy Registers, Midnight TOD Energy Registers, Midnight Demand Registers, Midnight TOD Demand Registers, LS Parameters, LS Days, Last DR parameters, TOD of Last DR Energy parameters, XML Files Checking, Update through MPC, Firmware up gradation, Last Gasp First-Breath, Push Alerts, TOD Time Zones, Apparent Calculation, Register Value Checking, LS Value Checking, MD reset, Bill Data Checking, Tamper Tests, Power on Duration Register, Power Off Duration Register, Over Load settings, Over Current settings, MD and DIP checking, SIP Checking, Meter Read and Meter Program convert through Optical Port(Imp-EX & Ex-IMP), MPC(Import-Export), Power Quality data checking, Mapping in HES, Over the Air, Meter Program Configuration, Over the Air, Meter Firmware Upgradation, Over the Air, Meter NIC Firmware Upgradation, Outage / Restoration Alerts and methodology of Outage Alert Management, Latency Seen for the Trigger Messages like ON/OFF commands send to the Endpoints | \r\n\t\t\tPls Rfere RFP | \r\n\t\t\tClarification | \r\n\t\t\tPls Refer RFP | \r\n\t\t
| 476 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Federal Synergies (India) Pvt. Ltd. | \r\n\t\t\tRFP Volume - I, 30, Page no. - 242 | \r\n\t\t\tThe bidders shall be required to furnish valid type test reports in respect of 3 phase static energy meter with optical port as per requirement of IS16444:2015 from CPRI or ERDA only. | \r\n\t\t\tWe understand that as per IS 16444, Meter Manufacturer has to obtain Type Test for each Make & Model of Meter which includes NIC of Particular Technology and Make & Model., Is bidder required to submit the Type Test of the Meter with the NIC on which it is applying for the tender? | \r\n\t\t\tWe kindly request for amendment as:, The bidders shall be required to furnish valid type test reports in respect of 3 phase static energy meter specifying the NIC (Make, Model & Technology) with optical port as per requirement of IS16444:2015 from CPRI or ERDA only. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 477 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Visiontek | \r\n\t\t\tPg. 137, Clause 1.3.1 viii | \r\n\t\t\tConnection/Disconnection of load | \r\n\t\t\tHow the system should handle consistent communication failure with the node as it is very easy to disrupt RF communication (simply putting a metal lid on the node) | \r\n\t\t\t\r\n\t\t\t | If there is communication failure, meter connect/disconnect command can't be executed. Bidder to ensure communication as per SLA | \r\n\t\t\tClarification | \r\n\t\t\tIf there is communication failure, meter connect/disconnect command can't be executed. Bidder to ensure communication as per SLA | \r\n\t\t
| 478 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Visiontek | \r\n\t\t\tPg. 138, Clause 1.3.2 | \r\n\t\t\tMPLS/Fiber connectivity for DCU | \r\n\t\t\tDo you expect MPLS/Fiber modem to be part of DCU installation? Such an installation will need cables running on lamp posts which may cause repeated disruptions in communication | \r\n\t\t\t\r\n\t\t\t | Bidder need to extend connectivity to backbone PoP | \r\n\t\t\tClarification | \r\n\t\t\tBidder need to extend connectivity to backbone PoP | \r\n\t\t
| 479 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Visiontek | \r\n\t\t\tPg. 141, Clause 1.3.3.1 | \r\n\t\t\tIPv6 compatible mesh network | \r\n\t\t\t6LoWPAN networks use edge routers to communicate to nodes on an IPv6 network. That means each and every node is accessible from network. Why a store and forward DCU is proposed in the requirement? | \r\n\t\t\t\r\n\t\t\t | DCU's are not supposed to store any data. Mesh should be ipv6 with backward compatibility on ipV4 | \r\n\t\t\tClarification | \r\n\t\t\tDCU's are not supposed to store any data. Mesh should be ipv6 with backward compatibility on ipV4 | \r\n\t\t
| 480 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Visiontek | \r\n\t\t\tPg. 142, Clause 1.3.3.1 8 | \r\n\t\t\tThe solution must facilitate recording of, o No of packet failures, o Retry attempts, o Missed periodic reading, o Failure to connect, o Network topology, o Latency | \r\n\t\t\tAre these parameter pertaining to uplink or of mesh network., As 6LoWPAN is defined for lossy RF networks, packet loss is inherent to the system. By monitoring the packet losses one can no way characterize or diagnose a system as these losses or dynamic in nature. These requirements unnecessarily load the system. Please clarify. | \r\n\t\t\t\r\n\t\t\t | System should have diagnostic tools/feature for testing network performance. However deployed system need to meet desired network performance parameters. | \r\n\t\t\tClarification | \r\n\t\t\tSystem should have diagnostic tools/feature for testing network performance. However deployed system need to meet desired network performance parameters. | \r\n\t\t
| 481 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Visiontek | \r\n\t\t\tPg. 145 | \r\n\t\t\tCommunication specification | \r\n\t\t\tHow the compliance of the NIC/DCU to the RFCs mentioned in the requirement is ensured. As of now there is no certifying body exists for these. Various implementations in the country are not compatible with each other | \r\n\t\t\t\r\n\t\t\t | Agreed | \r\n\t\t\tAmendment | \r\n\t\t\tAgreed | \r\n\t\t
| 481 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Visiontek | \r\n\t\t\tPg. 146 | \r\n\t\t\tSystem Management features, Time Sync with NTP | \r\n\t\t\tDo you expect DCU to have internet connectivity to sync with a public NTP server or sync with cellular network time is OK? | \r\n\t\t\t\r\n\t\t\t | DCU's are not supposed to have internet connectivity | \r\n\t\t\tClarification | \r\n\t\t\tDCU's are not supposed to have internet connectivity | \r\n\t\t
| 482 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Visiontek | \r\n\t\t\tPg. 147 | \r\n\t\t\tIP requirement | \r\n\t\t\tConflicts with requirement on Pg. 142. What is the minimum IP acceptable IP65 or IP67? | \r\n\t\t\t\r\n\t\t\t | IP 65 | \r\n\t\t\tAmendment | \r\n\t\t\tIP 65 | \r\n\t\t
| 483 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Visiontek | \r\n\t\t\tPg. 147 | \r\n\t\t\tElectrical specification for NIC card | \r\n\t\t\tIS16444 doesn’t specify the voltage requirement. If you are looking for a specific voltage and interchangeable plug-in NIC cards, please specify the physical (size, shape, inter-connection) and electrical characteristics (connections from the meter and signal description) of the NIC interface with the meter. | \r\n\t\t\t\r\n\t\t\t | Bidder to arrange for the details from Smart meter OEM as per Tender T&C | \r\n\t\t\tClarification | \r\n\t\t\tBidder to arrange for the details from Smart meter OEM as per Tender T&C | \r\n\t\t
| 484 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Visiontek | \r\n\t\t\tPg. 178, Cl. 6.0 | \r\n\t\t\t14. Performance requirement for load switching, Utilization category of the load switch Shall comply IS 15884 | \r\n\t\t\tWe understand that utilization category to be considered as UC1 as it is the minimum requirement as per Standards., Kindly confirm. | \r\n\t\t\t\r\n\t\t\t | UC2 or better for 1 Ph & 3 Ph WC Smart Energy meter | \r\n\t\t\tAmendment | \r\n\t\t\tUC 1 for 1 Ph meters and UC2 for 10-60A 3PH WCM | \r\n\t\t
| 485 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Visiontek | \r\n\t\t\tPg. 192, Cl. 9.0 | \r\n\t\t\t7. Push Button, Meter with push button for manual display shall not be acceptable. | \r\n\t\t\tWe understand that display parameters should not be displayed / scrolled using push button. However, push button may be available on the meter., Kindly confirm | \r\n\t\t\t\r\n\t\t\t | Push button to be provided for manual display | \r\n\t\t\tAmendment | \r\n\t\t\tPush button to be provided for manual display | \r\n\t\t
| 486 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Visiontek | \r\n\t\t\tPg. 196, Cl. 13.0 | \r\n\t\t\tC. Following tests shall also be carried out as Acceptance tests by adopting methods specified in ISS:13779/IS:9000/IS16444/IS15959/ relevant IEC standard / CBIP 325 (latest amended) on Automatic meter test bench with electronic reference sub- standard of preferably 0.02 class accuracy or better. | \r\n\t\t\tWe request you to accept reference meter sub-standard of 0.05 class accuracy as the reference meter class of accuracy shall be 1/10th of the meter under test. In this project all the meter types are Class 1.0 or Class 0.5S so reference meter of Class 0.05 is sufficient., Kindly accept. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 487 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Visiontek | \r\n\t\t\tPg. 205, Cl. 1.6.3 | \r\n\t\t\tMeter Box Specifications, 1. c) The thickness of the box shall not be less than 3.0 mm on the load bearing side and other sides, door and roof shall not be less than 2.5 mm. | \r\n\t\t\tWe request you to accept the thickness of Meter box on the load bearing side 3.0±0.2mm and other sides, door & roof and Box top cover 2.0±0.2mm as the load bearing side requires more thickness than on other planes. The thickness of 2.0±0.2mm is sufficient for all other planes., Kindly accept. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 488 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Visiontek | \r\n\t\t\tPg.54, 4.1 (b), General Experience | \r\n\t\t\tThe bidder must meet the following experience criteria in the role of supplier, contractor, Joint Venture:, (b).Availability of IS 16444 certificate for at least one type of electricity meter. | \r\n\t\t\tAs our product is under type testing, it requires another 3 months time for obtaining IS: 16444.Therefore, we humbly request you to accept IS: 16444 certificate will be submitted before commencement of supplies., Kindly accept the same. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 489 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Visiontek | \r\n\t\t\tPg.55, (b), Specific Experience | \r\n\t\t\tThe Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years, out of which the bidder must have installed and commissioned at least 36,000 meters as part of an AMI/AMR system. | \r\n\t\t\tWe request you to kindly accept,as the AMI has never been implemented.Hence, we request you to kindly accept for 36000 Nos., Kindly accept the same. | \r\n\t\t\t\r\n\t\t\t | 4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must have installed or commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\tClarification | \r\n\t\t\t4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must haveexecuted (including installation and commissioning) at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t
| 490 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Visiontek | \r\n\t\t\tPg.55, (c), Specific Experience | \r\n\t\t\tThe bidder must have successfully supplied, installed and commissioned RF Mesh. | \r\n\t\t\tWe request you kindly accept the supply as such large numbers no where it is implemented., Kindly accept the same. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 491 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Adya Metering Hyderabad | \r\n\t\t\tAverage Annual Turnover | \r\n\t\t\tMinimum average annual turnover (MAAT) of INR 1943 Million in last three (03) financial years ending 31st March 2018. | \r\n\t\t\tMust meet at least 30% of the requirement (To be removed) | \r\n\t\t\tJustification being a new technology feasibility to have such huge turn over by each partner would be difficult hence request for this clause to be removed. | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| 492 | \r\n\t\t\tPage No.53, Table 2, Point No3, Clause 3.2 | \r\n\t\t\t, Each Partner, Must meet at least 30% of the requirement | \r\n\t\t|||||||
| 493 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Adya Metering Hyderabad | \r\n\t\t\tFinancial Resources | \r\n\t\t\tThe Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet: | \r\n\t\t\tMust meet at least 30% of the requirement (to be removed) | \r\n\t\t\tIt would be too difficult for each partners such as technology, SI and manufacturer all of them to meet this qualifying criteria in a new technology as well in a start up environment. So it can be specified as anyone partner instead of all partners | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Page No.53, Table 2, Point No3, Clause 3.3 | \r\n\t\t\t, Must meet at least 30% of the requirement | \r\n\t\t||||||||
| 494 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Adya Metering Hyderabad | \r\n\t\t\tFinancial Resources | \r\n\t\t\t(i) the following cash-flow requirement: INR 194 Million | \r\n\t\t\tMust meet at least 30% of the requirement (to be removed) | \r\n\t\t\tIt would be too difficult for each partners such as technology, SI and manufacturer all of them to meet this qualifying criteria in a new technology as well in a start up environment. So it can be specified as anyone partner instead of all partners | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions and subsequent amendment | \r\n\t\t
| Page No.53, Table 2, Point No3, Clause 3.3 | \r\n\t\t|||||||||
| 495 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Adya Metering Hyderabad | \r\n\t\t\tNet Worth of Bidder | \r\n\t\t\tNet Worth for average of the last three Financial Years should be positive. Net worth means the sum total of the paid up capital and free reserves (excluding reserves created out of revaluation) reduced by aggregate value of accumulated loses (including debit balance in profit and loss account for current year) and intangible assets. | \r\n\t\t\tMust meet requirement (To be removed and specified as anyone partner) | \r\n\t\t\tIt would be too difficult for each partners such as technology, SI and manufacturer all of them to meet this qualifying criteria in a new technology as well in a start up environment. So it can be specified as anyone partner instead of all partners | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Page No.53, Table 2, Point No3, Clause 3.4 | \r\n\t\t|||||||||
| 496 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Adya Metering Hyderabad | \r\n\t\t\tGeneral Experience (Tender Page No.53, section 3, Table 2, Point No 4, Clause 4.1 to be given) | \r\n\t\t\tThe bidder must meet the following experience criteria in the role of supplier, contractor, Joint Venture partner or management contractor as on the date of opening of bids | \r\n\t\t\t4.2 a) The bidder or its partners must meet the following experience criteria in the role of supplier, contractor, Joint Venture partner or management contractor as on the date of opening of bids | \r\n\t\t\tRequest for addendum stating Bidders or its partners (marked in RED font) | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| (a) Manufacture and supply of electricity meters for at least the last ten (10) years | \r\n\t\t\t(a) Manufacture and supply of electricity meters for at least the last ten (10) years should be having an existing order of more than 2 Lakh smart meters | \r\n\t\t\tClause A to be replaced with should be having an existing order of more than 2 lakh smart meters | \r\n\t\t|||||||
| (b) Availability of IS 16444 certificate for at least one type of electricity meter | \r\n\t\t\t(b) Availability of IS 16444 certificate for at least one type of electricity meter | \r\n\t\t\tF) new point F addition suggested | \r\n\t\t|||||||
| (c) Availability of meter repair facility in India since last 3 years | \r\n\t\t\t(c) Availability of meter repair facility in India since last 3 years | \r\n\t\t\t, Justification for clause A Manufacturing experience of Conventional meters fro last 10 years would be irrelevant to the tender since conventional meter experience cannot be taken granted for AMI smart meters hence request addendum for this clause | \r\n\t\t|||||||
| (d) Availability of in-house NABL accredited Laboratory | \r\n\t\t\t(d) Availability of in-house NABL accredited Laboratory | \r\n\t\t\tb) IS 164444 certificate will be provided by end of februrary 2019. | \r\n\t\t|||||||
| (e) Availability of ISO 9001:2008 certification or CMMI Level 3 (minimum) certification. | \r\n\t\t\t(e) Availability of ISO 9001:2008 certification or CMMI Level 3 (minimum) certification. | \r\n\t\t\tPoint F addition suggested EESL mysore & other project there had been challenges since if an end to end solution if npt provided by a single partner this lead to lot of coordination issues. | \r\n\t\t|||||||
| \r\n\t\t\t | F) Point to be added-meters RF mesh network & HES should come from a single partner | \r\n\t\t\t\r\n\t\t | |||||||
| 497 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Adya Metering Hyderabad | \r\n\t\t\tSpecific Experience | \r\n\t\t\tThe Bidder shall have manufactured and supplied at least 11,00,000 static electricity meters (with communication ports) in the last 7 years of which at least 300,000 shall be three phase Whole Current meters and at least 25,000 shall be LTCT TVM or HTCT TVM. | \r\n\t\t\tThe Bidder or its partners shall have manufactured and supplied at least 11,00,000 (to be replaced with 5 lakhs) static electricity meters (with communication ports) in the last 7 years of which at least 300,000 shall be single phase or three phase (Whole Current meters to be deleted) (and at least 25,000 shall be LTCT TVM or HTCT TVM -to be deleted) | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Page No. 54, Section 3, Table 2, Point No.4.2a. | \r\n\t\t|||||||||
| 498 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Adya Metering Hyderabad | \r\n\t\t\tSpecific Experience | \r\n\t\t\tThe Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years, out of which the bidder must have installed and commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\t4.2 b) to be replaced with clause sucessfully completed one project end to end solutions which should include Smart Meters fitted with RF mesh nodes built in, HES, MDM, & succesfully integrated to billing applications Request for replacement with condition, Since the tender is for AMI, it makes more relevance to AMI technology. | \r\n\t\t\t\r\n\t\t\t | 4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must have installed or commissioned at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t\tClarification | \r\n\t\t\t4.2(b) The Bidder must have successfully manufactured/ supplied, at least 180,000 AMR or AMI meters in Power Distribution Utility(s) in the last 7 years. The bidder must haveexecuted (including installation and commissioning) at least 36,000 meters as part of an AMI/AMR system. The scope of any one of the above contracts shall include installation of MDAS or HES application. | \r\n\t\t
| Page No. 54, Section 3, Table 2, Point No.4.2a. | \r\n\t\t|||||||||
| 499 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Adya Metering Hyderabad | \r\n\t\t\tSpecific Experience | \r\n\t\t\tThe bidder must have successfully supplied, installed and commissioned RF Mesh infrastructure conforming to IPV4/IPV6 communication protocol (including NIC and Network Components along with respective Software i.e. HES, NMS) for at least 3,62,000 Smart Metering nodes in Power Distribution Utility(s) in the last 7 years as on the date of submission of bids | \r\n\t\t\t4.2 b) to be replaced with clause sucessfully completed one project end to end solutions which should include Smart Meters fitted with RF mesh nodes built in, HES, MDM, & succesfully integrated to billing applications Request for replacement with condition, Since the tender is for AMI, it makes more relevance to AMI technology. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Page No. 54, Section 3, Table 2, Point No.4.2a. | \r\n\t\t\tThese nodes shall be in successful operation for at least one year as on the date of submission of bids. | \r\n\t\t||||||||
| \r\n\t\t\t | The RF mesh technology should have integrated meters of at least two manufacturers | \r\n\t\t||||||||
| 500 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Anvil Cables Pvt. Ltd. | \r\n\t\t\tITB 4.1 | \r\n\t\t\tITB 4.1 | \r\n\t\t\tPlease allow minimum 3 partners. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| Joint Venture (JV) is allowed. Maximum partners in a JV shall be two (2). | \r\n\t\t|||||||||
| 501 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Anvil Cables Pvt. Ltd. | \r\n\t\t\tPage 172 Clause 5.0 General Technical Requirement . | \r\n\t\t\tPage 172 Clause 5.0 General Technical Requirement . S. No. 4 Rated Current Base Current (Ib) – 5 Amps | \r\n\t\t\tWe request you to kindly change the base current (Ib) requirement to 10 Amps | \r\n\t\t\t\r\n\t\t\t | Agreed, Pls consider 5-30 as 10-60 AMP | \r\n\t\t\tAmendment | \r\n\t\t\t1Ph Smart meter current rating as 5-30A | \r\n\t\t
| Maximum Current (Imax) - 30 Amps | \r\n\t\t\tand Maximum current (Imax) to 60 Amps as 5(30)A is a subset of 10(60)A and will provide application for wide current range | \r\n\t\t||||||||
| 502 | \r\n\t\t\t09-Jan-19 | \r\n\t\t\tM/s Anvil Cables Pvt. Ltd. | \r\n\t\t\tPage 179 Clause 5.0 General Technical Requirement | \r\n\t\t\tPage 179 Clause 5.0 General Technical Requirement | \r\n\t\t\tWe propose that cellular technology to be used as the existing countrywide cellular network can be used. There is no need to develop separate network as in RF technology. Moreover in RF Canopy structure,inter-operability of the meter is limited to the technology used by Network provider. | \r\n\t\t\t\r\n\t\t\t | Bid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t\tClarification | \r\n\t\t\tBid will be evaluated as per existing Clause/Terms/Conditions | \r\n\t\t
| S. No. 15 | \r\n\t\t\tS. No. 15 Communication module of meter for AMI | \r\n\t\t\tThere is more risk of loosing technical support from RF Network provider over the project period and beyond,than compared to support from GSM/GPRS technology provider like Vodafone/BSNL. | \r\n\t\t|||||||
| \r\n\t\t\t | Sub Clause c) mentioned in IS 16444 Part-1. This module should be able to connect NAN or WAN (as per the plugged module RF or GSM) for two-way communication. Either of these will be used. | \r\n\t\t\t\r\n\t\t |
E-Procurement Notice
\r\n\r\n\r\n\r\n
National Open Competitive Procurement
\r\n\r\n(Two-Envelope Bidding Process with e-Procurement)
\r\n\r\nDesign, Supply and Installation of Plant
\r\n\r\n\r\n\r\n
Employer: JHARKHAND BIJLI VITRAN NIGAM LIMITED (JBVNL)
\r\n\r\nContract title: Engineering, Design, Supply, Installation and O&M Support for 60 months of AMI System including AMI Software Applications, RF Canopy & Smart Meters for 3.5 Lakh (approx.) Consumers in Ranchi District of JBVNL, Jharkhand (INDIA)
\r\n\r\nLoan No. /Credit No.: IBRD-89080-IN
\r\n\r\nRFB No: 197 / PR / JBVNL/ 2018-19
\r\n\r\nIssued on: 19.12.2018
\r\n\r\n\r\n\r\n
\r\n\r\n
| \r\n\t\t\t Contract No \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Contract Title \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Bid Security \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Cost of Document \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Period of Completion \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t 1 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 3 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 4 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 5 \r\n\t\t\t | \r\n\t\t
| \r\n\t\t\t 197 / PR / JBVNL/ 2018-19 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Engineering, Design, Supply, Installation and O&M Support for 60 months of AMI System including AMI Software Applications, RF Canopy & Smart Meters for 3.5 Lakh (approx.) Consumers in Ranchi District of JBVNL, Jharkhand (INDIA \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t INR 24.3 Million \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t INR 0.00 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t O&M support for 60 months for each Phase after completion \r\n\t\t\t | \r\n\t\t
\r\n\r\n
Table 1 - Phase wise bifurcation of meters
\r\n\r\n| \r\n\t\t\t ACTIVE CONSUMERS OF RANCHI DISTRICT FOR SMART METERING/AMI \r\n\t\t\t | \r\n\t\t\t\r\n\t\t | ||||||||||
| \r\n\t\t\t Rollout Phase (qty) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Division \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Division wise qty \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Sub-Division \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t LT CT \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 3-Phase \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 1-Phase \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t HT Consumer \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t DT Consumer \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Feeder \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Grand Total \r\n\t\t\t | \r\n\t\t\t\r\n\t\t |
| \r\n\t\t | |||||||||||
| \r\n\t\t\t Phase-1 (108511) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Ranchi Central \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 54683 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Ashok Nagar \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 37 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 944 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 16863 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 8 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 288 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 8 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 18148 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t |
| \r\n\t\t\t Ranchi Central \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Harmu \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 21 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 523 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 14851 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 282 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 7 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 15686 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t | ||
| \r\n\t\t\t Ranchi Central \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Main Road \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 147 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 1380 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 18910 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 45 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 357 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 10 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 20849 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t | ||
| \r\n\t\t\t Ranchi New Capital \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 53828 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t kanke \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 23 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 323 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 29272 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 17 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 231 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 10 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 29876 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t | |
| \r\n\t\t\t Ranchi New Capital \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Upper bazar \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 145 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2440 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 20711 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 52 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 593 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 11 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 23952 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t | ||
| \r\n\t\t\t Phase-2 (97453) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Ranchi Doranda \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 66110 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Doranda \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 53 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 815 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 22217 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 50 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 421 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 12 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 23568 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t |
| \r\n\t\t\t Ranchi Doranda \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t HEC \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 31 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 196 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 20419 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 27 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 220 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 19 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 20912 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t | ||
| \r\n\t\t\t Ranchi Doranda \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Tupudana \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 88 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 447 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 20688 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 40 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 359 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 8 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 21630 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t | ||
| \r\n\t\t\t Ranchi West \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 31343 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Ratu Road \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 90 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 1057 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 29673 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 14 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 501 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 8 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 31343 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t | |
| \r\n\t\t\t Phase-3 (68243) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Ranchi East \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 68243 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Ormanjhi \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 536 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 462 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 25583 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 43 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 366 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 15 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 27005 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t |
| \r\n\t\t\t Ranchi East \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Tati silwai \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 86 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 354 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 40619 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 48 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 122 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 9 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 41238 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t | ||
| \r\n\t\t\t Phase-4 (77503) \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Ranchi Kokar \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 77503 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Kokar \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 107 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 984 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 25653 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 49 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 460 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 17 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 27270 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t |
| \r\n\t\t\t Ranchi Kokar \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Lalpur \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 83 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 1386 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 20897 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 27 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 419 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 2 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 22814 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t | ||
| \r\n\t\t\t Ranchi Kokar \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t RMCH \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 57 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 1964 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 24650 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 36 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 697 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 15 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 27419 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t | ||
| \r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t Grand Total \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 351710 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 1504 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 13275 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 331006 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 458 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 5316 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 151 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t\t 351710 \r\n\t\t\t | \r\n\t\t\t\r\n\t\t |
\r\n\r\n
\r\n\r\n
Mr. Sanjay Kumar, GM (IT)
\r\n\r\nJharkhand Bijli Vitran Nigam Limited (JBVNL),
\r\n\r\nEngineering Building, HEC, Dhurwa,
\r\n\r\nRanchi-834004, Jharkhand, India
\r\n\r\nTel: +91-651-2400826
\r\n\r\nFax: +91-651-2400799
\r\n\r\nE-mail: piujbvnl@gmail.com
\r\n\r\nwww.jbvnl.co.in
\r\n\r\n"},{"id":"OP00057444","notice_type":"Request for Expression of Interest","noticedate":"29-Aug-2018","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2018-08-29T00:00:00Z","submission_deadline_time":"14:00","project_ctry_name":"India","project_id":"P152698","project_name":"National Hydrology Project","bid_reference_no":"NHP-2018-2019-ML-493065-CS-LCS-NAT","bid_description":"Hiring of GIS & RS Expert","procurement_group":"CS","procurement_method_code":"INDV","procurement_method_name":"Individual Consultant Selection","contact_address":"Office of the Chief Engineer, WRD, Cleve Colony, Shillong, Meghalaya","contact_ctry_name":"India","contact_email":"meghalayawrd@gmail.com","contact_name":"K.D.Phawa","contact_organization":"Meghalaya - NHP","contact_phone_no":"91-364-221363","contact_web_url":"http://megwaterresources.gov.in","submission_date":"2018-08-29T00:00:00Z","notice_text":"
GOVERNMENT OF MEGHALAYA
STATE PROJECT MONITORING UNIT, NATIONAL HYDROLOGY PROJECT
OFFICE OF THE CHIEF ENGINEER, WATER RESOURCES DEPARTMENT
MEGHALAYA, SHILLONG
No. SPMU(NHP)/TECHNICAL EXPERT/16/2018-19/6 Dated Shillong, the 9th.Aug.2018
SELECTION OF INDIVIDUAL CONSULTANT BY THE WATER RESOURCES DEPARTMENT, GOVERNMENT OF MEGHALAYA
REQUEST FOR EXPRESSIONS OF INTEREST
REPUBLIC OF INDIA
NATIONAL HYDROLOGY PROJECT
Loan No.: 8725-IN
INDIVIDUAL CONSULTING SERVICES FOR GIS & REMOTE SENSING APPLICATIONS IN WATER RESOURCES IN MEGHALAYA
Reference No. NHP-2018-2019-ML-493065-CS-LCS-NAT
(i) The Consultant shall be an Indian.
(ii)The Consultant shall not be allowed to participate in tender(s) to be called for which he/she would be providing the consultancy services.
(iii) The Consultant should not have been black listed by any Government entity.
(http://www.worldbank.org/html/opr/consult/contents.html)
Office of the Chief Engineer, Water Resources Department, Government of Meghalaya
Name: Shri K.D.Phawa, Chief Engineer
Room No. 8, Third Floor
Directorate of Agriculture Complex, Cleve Colony
Shillong – 793003, Meghalaya, India
Tel: +91-0364-221363
Mobile: +919436106378
E-mail: meghalayawrd@gmail.com
Chief Engineer (WR)
& Nodal Officer, SPMU, NHP
Meghalaya, Shillong
TERMS OF REFERENCE
Sl. No. | Task | Expected Deliverable |
1. | GIS | Digitization of existing maps of Water Resources department and convert to GIS maps using ArcGIS software of the department. Preparation of GIS Maps showing location of projects, hydromet stations, ground water stations or any other maps as per direction from the department. |
2. | Remote Sensing | Prepare various thematic maps of the state using satellite images as per the needs of the department. He/she is required to advise the SPMU(NHP) on matters relating to procurement of high resolution maps, DEMs and other GIS products relevant to Water Resources Department. |
3. | Training | The Consultant is to impart training to the departmental officers and staff in ArcGIS and Remote Sensing applications to water resources. |
4. | Submission of Monthly report. | The Consultant is also required to submit monthly report at the end of every month regarding the works/activities performed during that month. |
The scope of services could be modified based on mutualagreementbetween the client and the consultant with a view to better achieve the overall objectives.
Annexure
The following forms enclosed herewith are to be filled up and to be submitted along with the EOI:-
Form No.
|
Details |
Form F-1
| Letter for submission of EOI |
Form F-2
| Format of CV |
Form F-3
| Schedule of Price Bid |
Form F-4
| Cost Estimate of Services |
Appendix – B | Draft Contract Agreement.
|
FORM F-1
From To
———
———
———
Sir:
Hiring of Consultancy services for — — — — Regarding
I ——————————— consultant herewith enclose Expression of Interest for selection as Individual Consultant for — — — — — —.
I undertake that, in competing for (and, if the award is made to me, in executing) the above contract, I will strictly observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act 1988”.
I hereby certify that I have taken steps to ensure that no person acting for me or on my behalf will engage in bribery.
Yours faithfully,
Signature: —————
Full name —————
and address:—————
FORM F-2
Format Of Curriculum Vitae (CV)
Proposed Position:
Name:
Profession:
Date of Birth:
Nationality:
Key Qualifications:
[Give an outline of experience and training most pertinent to tasks on assignment. Describe degree of responsibility held on relevant previous assignments and give dates and locations. Use about half a page.]
Education:
[Summarize college/university and other specialized education giving names of schools, dates attended, and degrees obtained. Use about one quarter of a page.]
Employment Record:
[Starting with present position, list in reverse order every employment held. List all positions held since graduation, giving dates, names of employing organizations, titles of positions held, and locations of assignments. For experience in last ten years, also give types of activities performed and client references, where appropriate. Use about two pages.]
Languages:
[For each language indicate proficiency: excellent, good, fair, or poor; in speaking, reading, and writing ]
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe me, my qualifications, and my experience.
Date:
[Signature] Day/Month/Year
Full name:______________________________________
FORM F-3
SCHEDULE OF PRICE BID
Items Amount (Per month)
In figures In words
Individual Consultancy services for
Signature of Consultant
FORM F-4
Cost Estimate of Services
Name
(A) Remuneration Rate per month
(in Rupees)
Sub-Total (Remuneration) __________
(B) Out-of-Pocket Expenses:
a) Per Diem:[1] Room Subsistence Total Days
Cost ____ _____ __________
b) Lump Sum Miscellaneous Expenses:[2] __________
Sub-Total (Out-of-Pocket) __________
Contingency Charges: __________
TOTAL COST ESTIMATE ___________
Consultancy Services ____________
Tax @ ……………..%
Appendix - B
(In Rs. 50/- Non-judicial stamp)
DEED OF AGREEMENT
This AGREEMENT, made on day of of Two Thousand and eighteen (2018) between_______________of the first part and the State Project monitoring unit, National Hydrology project, Water Resources Department, Meghalaya of the second part.
WHEREAS, the SPMU (NHP), Water Resources Department Meghalaya represented by the Nodal Officer, SMPU (NHP), Meghalaya, Shillong has engaged the party of the first part and the party of the first part has agreed to serve SMPU (NHP) as Consultant on the terms and conditions herein after contained.
NOW THESE PRESENT WITNESS and the parties hereto respectively agree as follows:
PROVIDED always that SMPU (NHP) may in lieu of any notice herein provided for, give the party of the first part a sum equal to the amount of his pay for three months or if notice shorter than three months, they pay him a sum equal the amount of his pay for a period by which such notice falls short of three months.
In witness whereof the party of the first part and the Nodal officer, NHP Meghalaya, Shillong on behalf of the SPMU (NHP) have hereunto set their hands the day and year as above written.
Signed by the said party of the first part___________________________________________
in presence of_____________________________________________(Witness)
Signed by the Nodal Chief Engineer (WR) & Nodal Officer, SMPU (NHP), Meghalaya,
Shillong _______________________________
In presence of ______________________________________ (Witness)
1 Per Diem is fixed per calendar day and need not be supported by receipts.
2 To include routine medical examination, daily local conveyance and communications expenses, etc.
"},{"id":"OP00057442","notice_type":"Request for Expression of Interest","noticedate":"29-Aug-2018","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2018-08-29T00:00:00Z","submission_deadline_time":"14:00","project_ctry_name":"India","project_id":"P152698","project_name":"National Hydrology Project","bid_reference_no":"NHP-2018-2019-ML-609629-CS-LCS-NAT","bid_description":"Hiring of MIS & Database Management Expert","procurement_group":"CS","procurement_method_code":"INDV","procurement_method_name":"Individual Consultant Selection","contact_address":"Office of the Chief Engineer, WRD, Cleve Colony, Shillong, Meghalaya","contact_ctry_name":"India","contact_email":"meghalayawrd@gmail.com","contact_name":"K.D.Phawa","contact_organization":"Meghalaya - NHP","contact_phone_no":"91-364-221363","contact_web_url":"http://megwaterresources.gov.in","submission_date":"2018-08-29T00:00:00Z","notice_text":"
GOVERNMENT OF MEGHALAYA
STATE PROJECT MONITORING UNIT, NATIONAL HYDROLOGY PROJECT
OFFICE OF THE CHIEF ENGINEER, WATER RESOURCES DEPARTMENT
MEGHALAYA, SHILLONG
No. SPMU(NHP)/TECHNICAL EXPERT/16/2018-19/5 Dated Shillong, the 9th.Aug.2018
SELECTION OF INDIVIDUAL CONSULTANT BY THE WATER RESOURCES DEPARTMENT, GOVERNMENT OF MEGHALAYA
REQUEST FOR EXPRESSIONS OF INTEREST
REPUBLIC OF INDIA
NATIONAL HYDROLOGY PROJECT
Loan No.: 8725-IN
INDIVIDUAL CONSULTING SERVICES FOR MIS & DATABASE MANAGEMENT IN MEGHALAYA
Reference No. NHP-2018-2019-ML-609629-CS-LCS-NAT
(i) The Consultant shall be an Indian.
(ii)The Consultant shall not be allowed to participate in tender(s) to be called for which he/she would be providing the consultancy services.
(iii) The Consultant should not have been black listed by any Government entity.
(http://www.worldbank.org/html/opr/consult/contents.html)
Office of the Chief Engineer, Water Resources Department, Government of Meghalaya
Name: Shri K.D.Phawa, Chief Engineer
Room No. 8, Third Floor
Directorate of Agriculture Complex, Cleve Colony
Shillong – 793003, Meghalaya, India
Tel: +91-0364-221363
Mobile: +919436106378
E-mail: meghalayawrd@gmail.com
Chief Engineer (WR)
& Nodal Officer, SPMU, NHP
Meghalaya, Shillong
TERMS OF REFERENCE
Sl. No. | Task | Expected Deliverable |
1. | Existing data | On the direction of the SPMU(NHP), the Consultant is to collect the available data of the Water Resources Department and other relevant data from other departments and digitise them in a proper format for future use by the department. He/She is to advise and train the departmental staff engaged in data entry in the softwares prescribed under National Hydrology Project. |
2. | New data | The Consultant is also to guide and advise the department in managing the new data to be collected under National Hydrology Project. |
3. | Management Information System | The Consultant is to study the MIS in National Hydrology Project and guide and train the departmental staff in the different types of data entry in MIS. |
4. | State Water Resources Information System | The Consultant is required to be aquainted with the India Water Resources Information System (India-WRIS) and initiate the setting up of Meghalaya-WRIS. |
5. | Troubleshooting | The Consultant is required to troubleshoot in the event that the MIS encounters problems. |
6. | Submission of Monthly report. | The Consultant is also required to submit monthly report at the end of every month regarding the works/activities performed during that month. |
The scope of services could be modified based on mutual agreement between the client and the Consultant with a view to better achieve the overall objectives.
Annexure
The following forms enclosed herewith are to be filled up and to be submitted along with the EOI:-
Form No.
|
Details |
Form F-1
| Letter for submission of EOI |
Form F-2
| Format of CV |
Form F-3
| Schedule of Price Bid |
Form F-4
| Cost Estimate of Services |
Appendix – B | Draft Contract Agreement.
|
FORM F-1
From To
———
———
———
Sir:
Hiring of Consultancy services for — — — — Regarding
I ——————————— consultant herewith enclose Expression of Interest for selection as Individual Consultant for — — — — — —.
I undertake that, in competing for (and, if the award is made to me, in executing) the above contract, I will strictly observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act 1988”.
I hereby certify that I have taken steps to ensure that no person acting for me or on my behalf will engage in bribery.
Yours faithfully,
Signature: —————
Full name —————
and address:—————
FORM F-2
Format Of Curriculum Vitae (CV)
Proposed Position:
Name:
Profession:
Date of Birth:
Nationality:
Key Qualifications:
[Give an outline of experience and training most pertinent to tasks on assignment. Describe degree of responsibility held on relevant previous assignments and give dates and locations. Use about half a page.]
Education:
[Summarize college/university and other specialized education giving names of schools, dates attended, and degrees obtained. Use about one quarter of a page.]
Employment Record:
[Starting with present position, list in reverse order every employment held. List all positions held since graduation, giving dates, names of employing organizations, titles of positions held, and locations of assignments. For experience in last ten years, also give types of activities performed and client references, where appropriate. Use about two pages.]
Languages:
[For each language indicate proficiency: excellent, good, fair, or poor; in speaking, reading, and writing ]
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe me, my qualifications, and my experience.
Date:
[Signature] Day/Month/Year
Full name:______________________________________
FORM F-3
SCHEDULE OF PRICE BID
Items Amount (Per month)
In figures In words
Individual Consultancy services for
Signature of Consultant
FORM F-4
Cost Estimate of Services
Name
(A) Remuneration Rate per month
(in Rupees)
Sub-Total (Remuneration) __________
(B) Out-of-Pocket Expenses:
a) Per Diem:[1] Room Subsistence Total Days
Cost ____ _____ __________
b) Lump Sum Miscellaneous Expenses:[2] __________
Sub-Total (Out-of-Pocket) __________
Contingency Charges: __________
TOTAL COST ESTIMATE ___________
Consultancy Services ____________
Tax @ ……………..%
Appendix - B
(In Rs. 50/- Non-judicial stamp)
DEED OF AGREEMENT
This AGREEMENT, made on day of of Two Thousand and eighteen (2018) between_______________of the first part and the State Project monitoring unit, National Hydrology project, Water Resources Department, Meghalaya of the second part.
WHEREAS, the SPMU (NHP), Water Resources Department Meghalaya represented by the Nodal Officer, SMPU (NHP), Meghalaya, Shillong has engaged the party of the first part and the party of the first part has agreed to serve SMPU (NHP) as Consultant on the terms and conditions herein after contained.
NOW THESE PRESENT WITNESS and the parties hereto respectively agree as follows:
PROVIDED always that SMPU (NHP) may in lieu of any notice herein provided for, give the party of the first part a sum equal to the amount of his pay for three months or if notice shorter than three months, they pay him a sum equal the amount of his pay for a period by which such notice falls short of three months.
In witness whereof the party of the first part and the Nodal officer, NHP Meghalaya, Shillong on behalf of the SPMU (NHP) have hereunto set their hands the day and year as above written.
Signed by the said party of the first part___________________________________________
in presence of_____________________________________________(Witness)
Signed by the Nodal Chief Engineer (WR) & Nodal Officer, SMPU (NHP), Meghalaya,
Shillong _______________________________
In presence of ______________________________________ (Witness)
1 Per Diem is fixed per calendar day and need not be supported by receipts.
2 To include routine medical examination, daily local conveyance and communications expenses, etc.
"}]}