{"rows":10,"os":"0","page":"1","total":"1","procnotices":[{"id":"OP00474274","notice_type":"Invitation for Bids","noticedate":"09-Oct-2026","notice_lang_name":"English","notice_status":"Published","submission_deadline_date":"2026-10-16T00:00:00Z","submission_deadline_time":"14:00","project_ctry_name":"Zambia","project_id":"P178492","project_name":"Zambia Devolution Support Program","bid_reference_no":"ZM-MLGRD-568070-CW-RFQ","bid_description":"Partitioning ZDSP offices","procurement_group":"CW","procurement_method_code":"RFQ","procurement_method_name":"Request for Quotations","contact_address":"Corner Pandit Nehru/United Nations Road\nP.O Box 50027\nLusaka, Zambia.","contact_ctry_name":"Zambia","contact_email":"Elizabeth.Choseni@CABINET.GOV.ZM","contact_name":"Elizabeth Choseni","contact_organization":"Ministry of Local Government and Rural Development","contact_phone_no":"0977888041","submission_date":"2026-10-09T00:00:00Z","notice_text":"

 

MINISTRY OF LOCAL GOVERNMENT AND RURAL DEVELOPMENT

ZAMBIA DEVOLUTION SUPPORT PROGRAMME (ZDSP)

REQUEST FOR QUOTATIONS FOR SMALL WORKS

PROJECT ID: P178492

 

DESIGN, SUPPLY AND INSTALLATION OF OFFICE PARTITIONS AND ASSOCIATED OFFICE WORKS FOR THE ZAMBIA DEVOLUTION SUPPORT PROGRAMME (ZDSP)

RFQ Reference No.: ZM-MLGRD-568070-CW-RFQ

Date of Issue: 1 October, 2026

Deadline for Submission of Quotations: 20th October, 2026

 

 

 

 

 

 

 

 

 

 

SECTION I – REQUEST FOR QUOTATIONS

The Government of the Republic of Zambia, through the Ministry of Local Government and Rural Development (MLGRD), is implementing the Zambia Devolution Support Programme (ZDSP) with support from the World Bank.

The Ministry intends to procure the Design, Supply and Installation of Office Partitions and Associated Office Works for the Zambia Devolution Support Programme (ZDSP).

You are hereby invited to submit a quotation for the execution and completion of the Works described in this Request for Quotations.

The Works generally comprise the assessment and measurement of the existing office space, preparation of partitioning layouts/designs, supply and installation of partition systems, associated electrical and finishing works, and making good of affected areas.

The Works shall be executed at:

Ministry of Local Government and Rural Development / Zambia Devolution Support Programme offices, 6th Floor.

The Contractor shall be responsible for verifying site conditions and measurements before submitting its quotation.

1. Site Visit

Interested firms are encouraged to undertake a site visit to inspect the proposed work areas and familiarize themselves with the existing conditions.

The site visit shall be held on:

Date:  12th October, 2026
Time: 10:00hours
Venue: Ministry of Local Government and Rural Development

The cost of the site visit shall be borne by the prospective Contractor.

Any clarification arising from the site visit shall be submitted to the Procuring Entity in writing.

2. Submission of Quotations

Quotations shall be submitted to:

The Head Procurement/Procurement Specialist
Zambia Devolution Support Programme
Ministry of Local Government and Rural Development
Lusaka, Zambia

Email: Gretchen.Mushinge@mlgrd.gov.zm

The quotation must be clearly marked:

"QUOTATION – DESIGN, SUPPLY AND INSTALLATION OF OFFICE PARTITIONS AND ASSOCIATED OFFICE WORKS – ZDSP – RFQ No. [INSERT]"

Quotations must be received no later than:20th October, 2026 at 14:00 hours, Central African Time (CAT).

Late quotations shall not be considered.

SECTION II – INSTRUCTIONS TO QUOTERS

1. Scope of Works

The Contractor shall undertake the design, supply, installation and completion of office partitioning and associated works as specified in this RFQ.

The Works shall include, but shall not necessarily be limited to:

  1. Site inspection and verification of dimensions;
  2. Preparation of proposed partitioning layout/design;
  3. Supply and installation of office partition systems;
  4. Supply and installation of doors and associated hardware;
  5. Electrical modifications necessitated by the partitioning works;
  6. Relocation or adjustment of lighting points, switches and sockets, where required;
  7. Data/telephone point adjustments, where required;
  8. Ceiling and floor interface works;
  9. Painting and finishing;
  10. Making good of surfaces affected by the Works;
  11. Removal and disposal of construction waste;
  12. Cleaning of the work area upon completion;
  13. Testing and commissioning of relevant installations; and
  14. Rectification of defects identified during inspection and within the applicable defects liability period.

The Contractor shall provide all labour, supervision, materials, tools, equipment, transport and other resources necessary for satisfactory completion of the Works.

2. Design Responsibility

The Contractor shall verify the existing site conditions and dimensions before commencing the Works.

Where drawings or layouts are provided by the Client, these shall be treated as indicative unless expressly stated otherwise. The Contractor shall identify any discrepancies affecting the execution of the Works.

The Contractor shall submit the proposed partitioning layout/design to the Client for approval before commencing installation.

No material alteration to the approved design shall be undertaken without prior written approval from the Client.

3. Specifications and Standards

All materials and workmanship shall be of good quality and fit for purpose and shall comply with applicable Zambian standards and regulations.

Where applicable, materials and installations shall comply with relevant international standards and manufacturers' specifications.

The Contractor shall ensure that all electrical works are undertaken by suitably qualified personnel and comply with applicable electrical safety requirements.

SECTION III – TECHNICAL REQUIREMENTS

1. Office Partitioning

Unless otherwise approved by the Client, partitions should generally comprise a durable commercial-grade office partition system suitable for an institutional office environment.

The partition system may comprise:

The Contractor shall propose the specific partition system and materials in its quotation.

The proposed system shall be:

2. Doors

Doors shall be commercial-grade and suitable for office use.

Each door shall include, as applicable:

The Contractor shall provide a consistent and professional finish.

3. Electrical Works

Where partitioning affects existing electrical installations, the Contractor shall:

All electrical works shall be undertaken by appropriately qualified personnel.

4. Data and Communication Points

Where required, the Contractor shall make provision for the relocation or extension of:

The Contractor shall coordinate such works with the Client's designated ICT representative.

5. Finishing and Making Good

The Contractor shall make good all surfaces affected by the Works.

This shall include, where applicable:

The completed Works shall be handed over in a clean and ready-to-use condition.

SECTION IV – BILL OF QUANTITIES / PRICE SCHEDULE

The Quote shall complete all applicable items in the Price Schedule.

 

No.

Description of Works

Unit

Estimated Quantity

Unit Rate (ZMW)

Amount (ZMW)

1

Site establishment, mobilisation and demobilization

LS

1

  

2

Site measurement and preparation of partitioning layout/design

LS

1

  

3

Supply and installation of solid office partitions

m²

[Insert]

  

4

Supply and installation of glazed office partitions

m²

[Insert]

  

5

Supply and installation of single office doors including frames and hardware

No.

[Insert]

  

6

Supply and installation of double doors, where required

No.

[Insert]

  

7

Electrical socket relocation/provision

No.

[Insert]

  

8

Lighting point relocation/provision

No.

[Insert]

  

9

Data/ICT point relocation/provision

No.

[Insert]

  

10

Ceiling modifications and making good

m²

[Insert]

  

11

Floor modifications and making good

m²

[Insert]

  

12

Painting and finishing

m²

[Insert]

  

13

Removal and disposal of waste

LS

1

  

14

Final cleaning and handover

LS

1

  

15

Fabricated Kitchen

 

 

 

 

 

SUBTOTAL

    
 

VAT

    
 

TOTAL QUOTATION PRICE

    

 

Note: Quantities indicated in the BOQ are subject to verification during the site visit and final measurement.

The Quote shall clearly state whether the quoted prices include all applicable taxes, duties, transport, labour, materials, installation, overheads and other costs necessary to complete the Works.

SECTION V – COMPLETION PERIOD

The Works shall be completed within:

[Insert number] calendar days/weeks

from the date specified in the Letter of Acceptance/Contract or the commencement date communicated by the Client.

The Contractor shall submit a simple work programme indicating:

SECTION VI – CONTRACTOR'S QUALIFICATION REQUIREMENTS

The Contractor shall demonstrate that it has the capacity and experience to undertake the Works.

The Contractor shall provide:

1. Legal Registration

2. Similar Experience

The Contractor shall provide evidence of having successfully completed at least [two/three] similar office partitioning, office renovation or related small works contracts during the last [five] years.

For each assignment, provide:

3. Personnel

The Contractor shall provide details of key personnel proposed for the Works, including:

4. Equipment and Resources

The Contractor shall demonstrate access to the equipment, tools and resources required for the Works.

SECTION VII – EVALUATION OF QUOTATIONS

Quotations shall be evaluated in accordance with the applicable procurement requirements.

The evaluation shall consider:

  1. Compliance with the requirements of the RFQ;
  2. Responsiveness to the technical requirements;
  3. Contractor eligibility and qualification requirements;
  4. Experience in similar Works;
  5. Completeness of the quotation and Price Schedule; and
  6. Evaluated quotation price.

The Client reserves the right to verify information submitted by Contractors.

The contract will be awarded to the substantially responsive quotation offering the lowest evaluated cost, subject to the applicable procurement requirements and availability of funds.

SECTION VIII – VALIDITY OF QUOTATIONS

Quotations shall remain valid for a period of: 90 days from the quotation submission deadline.

SECTION IX – PAYMENT

Payments shall be made against satisfactory completion of agreed milestones and submission of appropriate documentation.

Unless otherwise agreed in the Contract, a proposed payment structureshall be:

Milestone

Percentage

Mobilisation and approved design/layout

20%

Delivery and substantial installation of partitions

35%

Completion of associated electrical, data and finishing works

25%

Final inspection, rectification and handover

15%

Retention

5%

Total

100%

Payment shall be subject to satisfactory verification and acceptance of the relevant Works by the Department of Rural Development.

SECTION X – DEFECTS LIABILITY

The Contractor shall be responsible for rectifying, at its own cost, defects arising from defective workmanship or materials during the defects liability period.

The defects liability period shall be: 6 months from the date of practical completion/handover.

Manufacturer warranties shall be passed to the Client where applicable.

SECTION XI – OCCUPATIONAL HEALTH AND SAFETY

The Contractor shall comply with all applicable occupational health and safety requirements.

The Contractor shall:

The Works shall be undertaken in a manner that minimizes disruption to the normal operations of the Ministry.

Where works are undertaken in occupied offices, the Contractor shall coordinate working hours and access arrangements with the Client.

SECTION XII – ENVIRONMENTAL AND SOCIAL REQUIREMENTS

The Contractor shall undertake the Works in a manner that minimizes adverse environmental and social impacts.

The Contractor shall:

SECTION XIII – FRAUD AND CORRUPTION

The Contractor shall comply with the World Bank's applicable requirements relating to fraud and corruption.

The Contractor shall not engage in corrupt, fraudulent, collusive, coercive or obstructive practices in connection with the procurement or execution of the Contract.

The Client and/or the World Bank shall have the applicable rights to inspect and audit relevant records and accounts in accordance with the applicable procurement and contractual requirements.

SECTION XIV – CONFIDENTIALITY

The Contractor shall maintain confidentiality regarding information obtained during the execution of the Works and shall not disclose such information to third parties without prior authorization from the Client, except where disclosure is required by law.

SECTION XV – CONTRACT FORM

CONTRACT FOR SMALL WORKS

This Contract is made on the [day] day of [month] [year] between:

The Government of the Republic of Zambia, through the Ministry of Local Government and Rural Development/Zambia Devolution Support Programme, hereinafter referred to as "the Employer",

and

[Name and address of Contractor], hereinafter referred to as "the Contractor".

WHEREAS

The Employer has requested quotations for the Design, Supply and Installation of Office Partitions and Associated Office Works and has accepted the Contractor's quotation for the execution and completion of the Works.

The parties therefore agree as follows:

1. Contract Price

The total Contract Price shall be:

ZMW [Amount in words]

(ZMW [Amount in figures]), inclusive/exclusive of applicable taxes as specified in the quotation.

2. Contract Documents

The following documents shall form part of the Contract:

  1. Letter of Acceptance;
  2. Contractor's Quotation;
  3. Price Schedule/BOQ;
  4. Technical Specifications;
  5. Drawings/layouts approved by the Employer;
  6. Conditions of Contract; and
  7. Any other documents expressly incorporated into the Contract.

3. Completion

The Contractor shall complete the Works within [insert period] from the commencement date.

4. Payment

Payments shall be made in accordance with the agreed payment schedule and upon satisfactory completion and acceptance of the relevant Works.

5. Defects

The Contractor shall rectify defects attributable to defective workmanship or materials during the defects liability period.

6. Applicable Law

The Contract shall be governed by the laws of the Republic of Zambia, subject to the applicable requirements of the World Bank financing and procurement framework.

 

 

 

 

SECTION XVI – FORM OF QUOTATION

Date: ______________________

To:

The Ministry of Local Government and Rural Development
Zambia Devolution Support Programme

We, the undersigned, having examined the Request for Quotations for:

Design, Supply and Installation of Office Partitions and Associated Office Works

hereby offer to execute and complete the Works in conformity with the RFQ requirements for the total price of:

ZMW __________________________

Amount in words: __________________________________________

We confirm that:

  1. Our quotation shall remain valid for [insert] days from the submission deadline;
  2. We have examined the site and/or familiarized ourselves with the site conditions;
  3. We have examined and understood the RFQ requirements;
  4. We have included all labour, materials, transport, equipment, overheads and other costs necessary to complete the Works;
  5. We have disclosed any actual or potential conflict of interest;
  6. We are eligible to participate in the procurement;
  7. The information provided in our quotation is true and accurate; and
  8. We undertake to execute the Works in accordance with the requirements of the RFQ if awarded the Contract.

Name of Firm: ______________________________

Authorized Representative: ____________________

Position: ___________________________________

Signature: __________________________________

Date: ______________________________________

Company Stamp: ______________________________

SECTION XVII – CHECKLIST FOR QUOTERS

The Quoter should ensure that the submission contains:

No.

Requirement

Included

1

Signed quotation

2

Completed Price Schedule/BOQ

3

Company registration documents

4

Tax clearance certificate

5

NCC registration, where applicable

6

Evidence of similar works

7

Client references

8

Proposed completion period

9

Proposed work programme

10

Key personnel details

11

Confirmation of quotation validity

12

Confirmation of site inspection/site conditions

13

Signed declaration regarding conflict of interest

14

Other documents specified in the RFQ

SECTION XVIII – EMPLOYER'S PARTICULARS

Employer:
Ministry of Local Government and Rural Development
Zambia Devolution Support Programme

Project: Zambia Devolution Support Programme

Project ID: P178492

Contract: Design, Supply and Installation of Office Partitions and Associated Office Works

Contract Manager: Orbet Kasemuka

Procurement Specialist: Gretchen Mushinge

Technical Contact: Tionge Machele

Physical Address: Ministry of Local Government and Rural Development

Email: Gretchen.Mushinge@mlgrd.gov.zm  AND tiwongedmachele@gmail.com

Submission Deadline: 20th October, 2026

Opening/Evaluation Date: 21st October, 2026

Expected Commencement Date: 9th November, 2026

Completion Period: 60 days

Defects Liability Period: 6 months

 

 

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