TRIP-CQS-02
TERMS OF REFERENCE
Provision of Consulting Services for the Planning and Design Development of the Dvin and Dashtadem Museum and Cultural Sites under the Implementation of TRIP-DP-01 and TRIP-DP-02 Subprojects in the Republic of Armenia
The Tourism and Regional Infrastructure Program (TRIP) aims to promote Armenia’s tourism potential through targeted infrastructure and non-infrastructure investments in a number of regions. The Program will support seven out of the twenty identified tourism clusters, focusing on wine, wellness, adventure, cultural, educational, and ecotourism in the regions of Ararat, Vayots Dzor, Shirak, Tavush, and Syunik. Within the framework of the Program, access to the identified clusters will be improved, and infrastructure at tourism destinations will be developed. The Program also seeks to leverage Armenia’s natural resources and human potential by developing the entrepreneurial and professional skills of residents of neighboring communities, with the aim of maximizing employment opportunities. In addition, the TRIP Program is aligned with the World Bank’s approach to attracting private investment to these tourism clusters.
The infrastructure investment component of the TRIP Program includes the construction of new public buildings, including museum buildings; the restoration and preservation of historical and cultural monuments; the revitalization of the urban environment of historic towns and villages, including the restoration of building façades, public spaces, museums, and roads; as well as the improvement of cultural and natural heritage sites, including ensuring their accessibility and appropriate presentation.
Under the World Bank’s Local Economy and Infrastructure Development (LEID) Project, which preceded the Tourism and Regional Infrastructure (TRIP) Program, designs for the museum buildings at the Dvin archaeological site and Dashtadem Fortress were developed and approved in 2024. Based on these designs, construction works will be implemented under the TRIP Program.
Under the TRIP Program, in parallel with the work of the museum specialist, the design documentation will be updated, the cost estimate will be recalculated based on current prices, and the accompanying documentation will be updated, including the Architectural Planning Assignment (APA), technical specifications, expert examination conclusions, approvals, and other relevant documents. The revision of the design will be carried out through the conclusion of a direct contract with the original design author.
At present, within the framework of the TRIP Program, it is necessary to develop conceptual approaches for the organization of the museum environment and exhibitions for the museums at the Dvin and Dashtadem archaeological sites, including exhibition design, taking into consideration their respective missions, visions, and objectives.
Objective of the Assignment
The objective of the assignment is to:
Expected Results of the Assignment
The expected result of the assignment is the establishment of operational archaeological and military-historical museums at Dvin and Dashtadem, respectively, featuring:
The scope of consulting services is divided into three phases:
Phase 1. Preliminary Study, Collection Assessment and Documentation, and Development of the Exhibition Concept and Layout Plans
This phase shall include a preliminary study of the sites and museums, assessment and documentation of the existing collections, and development of the conceptual approach to the organization of the exhibitions and the relevant layout plans.
Phase 2. Development of Museum Content, Exhibition Planning, and Development of Exhibition Design and Lighting Schemes
This phase shall include the development of the museums’ content, exhibition planning, and the development of exhibition design and lighting schemes for both interior and exterior spaces, in accordance with the requirements applicable to the “Design Developement” stage.
Phase 3. Integration of the Approved Solutions into the Museum Design Documentation, Capacity Building, Support for the Development of Management Policies, and Final Reporting
This phase shall include:
The interim and final deliverables shall be submitted to the Armenian Territorial Development Fund (ATDF) (the Client) for review and comments.
Key Stakeholders
The key stakeholders of the assignment are:
PHASE 1. PRELIMINARY STUDY, COLLECTION ASSESSMENT AND DOCUMENTATION, AND DEVELOPMENT OF THE EXHIBITION CONCEPT AND LAYOUT PLANS
Task 1. Preliminary Study
Task 2. Collection Assessment and Documentation
For Dvin:
For Dashtadem:
Task 3. Development of the Exhibition Concept and Layout Plans
For Dvin and Dashtadem:
Consolidated Deliverables for Tasks 1–3
The findings and outputs of Tasks 1–3 shall be consolidated into two comprehensive reports, one for Dvin and one for Dashtadem, with the following structure:
The exhibit lists shall be consolidated using the proposed format presented below.
| List of Archaeological Exhibits | |||||
No. | Name | Period | Photograph | Description | Condition | Source of Acquisition |
| In the Exhibition Hall | |||||
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| Outdoor Display | |||||
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| In Excavated Pits | |||||
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| List of Exhibits to Be Reconstructed and Reproduced | |||||
No. | Name | Period | Photograph/ Reference Image | Description | Proposed Reconstruction/Reproduction Method | Source/ Reference |
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Duration and Timeline of Phase 1
Duration: 60 calendar days
Implementation period: 60 calendar days from the day following the date of signing of the Contract, including the process of review, comments, and approval of the reports.
Deliverables for Phase 1
Indicators of Achievement for Phase 1
PHASE 2. DEVELOPMENT OF MUSEUM CONTENT, EXHIBITION PLANNING, AND DEVELOPMENT OF EXHIBITION DESIGN AND LIGHTING SCHEMES FOR INTERIOR AND EXTERIOR SPACES
!!! The activities under Phase 2 shall be developed in accordance with the solutions approved under Phase 1.
!!! Any new concept, idea, or solution shall be agreed with the Client in advance.
!!! The outputs shall be developed as separate packages for Dvin and Dashtadem.
Task 1. Development of Museum Content and Exhibition Planning
Task 2. Development of Exhibition Design and Lighting Schemes for Interior and Exterior Spaces
!!! Ensure that all exhibition supports, display cases, information panels, lighting systems, and digital/interactive elements comply with current international best practices in museology, accessibility, and preventive conservation of exhibits.
Additional Requirements for Dashtadem
Duration and Timeline of Phase 2
Duration: 120 calendar days.
Implementation period: 180 calendar days from the day following the date of signing of the Contract, including the process of review, comments, and approval of the reports.
Deliverables for Phase 2
Package 1 – Dvin
The package shall include:
Package 2 – Dashtadem
The package shall include:
Indicators of Achievement for Phase 2
PHASE 3. INTEGRATION OF APPROVED SOLUTIONS INTO THE MUSEUM DESIGN DOCUMENTATION, MUSEUM STAFF CAPACITY BUILDING AND SUPPORT FOR POLICY DEVELOPMENT, AND SUBMISSION OF THE FINAL REPORT
Task 1. Integration of the Solutions Approved under Phase 2 into the Museum Design Documentation
Task 2. Museum Staff Capacity Building and Support for Policy Development
Task 3. Submission of the Final Report
Duration and Timeline of Phase 3
Duration: 40 calendar days.
Implementation period: 220 calendar days from the day following the date of signing of the Contract, including the process of review, comments, and approval of the reports.
Deliverables for Phase 3
Indicators of Achievement for Phase 3
Each deliverable shall be submitted in both editable and non-editable formats and shall include:
Each deliverable shall be considered acceptable if it:
All deliverables shall be submitted and reviewed according to the following sequence:
The Consultant shall be responsible for:
The Consultant shall be responsible for the timely delivery of high-quality outputs, as well as for effective communication and coordination of activities with the Client and the Program stakeholders.
The Consultant shall not be responsible for the physical collection or acquisition of archaeological objects and other exhibits. However, the Consultant shall provide recommendations regarding their selection, acquisition, scholarly interpretation, and display.
The Consultant shall prepare an Exhibit Identification and Acquisition Plan, specifying:
The Consultant’s recommendations shall not require changes to the architectural and/or structural solutions included in the Museum designs. Where recommendations concerning finishes or interior treatments are made, they shall be coordinated with the design author and the Client.
At the Client’s request, the Consultant shall prepare reports/presentations on visitor routes, exhibition schemes, and furniture/display design. The Consultant shall be prepared, under the coordination of the Client, to discuss the proposed solutions with the Design Team, stakeholders, and community representatives.
The Consultant shall participate in working meetings organized by the Client to ensure the accuracy, completeness, and integration of the exhibition content and the interconnection of its various components.
The Consultant shall independently bear all costs associated with the provision of the consulting services, including:
The Client shall ensure coordination among the Museum Specialist, the Designer, and all relevant stakeholders.
The Client shall coordinate the deliverables submitted for each phase with the MoESCS, MoE Tourism Committee, World Bank, and, as necessary, other relevant stakeholders. Upon obtaining the required coordination and approval from the MoE Tourism Committee, the Client shall accept the respective deliverable.
The deliverables of each phase shall be approved before proceeding to the activities of the subsequent phase. The approval timelines shall be agreed upon among the relevant stakeholders; however, as a general principle, they shall not exceed ten (10) working days.
Following the Client’s acceptance of proposals submitted by the Museum Specialist’s team that involve modifications to the lighting, audio-visual, and/or other engineering systems, such proposals shall be forwarded to the design authoring organization with instructions to incorporate them into the working design documentation and cost estimate.
The production of furniture, exhibit pedestals, and other soft elements shall be procured by the Client through a separate procurement process. The design proposals, sketches, and three-dimensional visualizations developed by the Museum Specialist shall contain sufficient information to enable the furniture manufacturer to prepare detailed shop drawings and manufacture the furniture and related elements.
The Consultant shall be the author of the work prepared under this Terms of Reference, and the work shall constitute the Consultant’s intellectual property.
The Client shall be the owner of the accepted work and may use it at its discretion, in whole or in part. In the event that substantial modifications become necessary during the implementation period, the Client shall discuss such modifications with the Consultant.
The Client undertakes not to use the outputs of the work for other museums and/or buildings or structures of a different nature.
The Consultant shall not have the right to disseminate, publish, include in lectures, or present on other public platforms any interim outputs of the work until the work has been fully completed and formally accepted by the Client.
Any disputes not regulated under this section shall be resolved in accordance with the procedure established by the legislation of the Republic of Armenia.
The Client shall provide the Consultant with the design documentation for the two museums, the lists of exhibits intended for display and storage at the Dvin Museum, and reports on archaeological excavations carried out at the Dashtadem Fortress site at different times.
The documents to be provided by the Client include:
The Client shall support the Consultant in organizing necessary meetings and consultations, participate, as necessary, in meetings and discussions with stakeholders, and facilitate cooperation with the local community.
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