Vanuatu Affordable and Resilient Settlements Project (VARS)
REQUEST FOR EXPRESSIONS OF INTEREST (REOI)
Individual Selection of Consultant | |
Assignment Title: | ESMASP Project Officer |
Duty Station: | PMU, Ministry of Lands and Natural Resources, Port Vila, Vanuatu |
Date of Publication: | 15th September 2026 |
Deadline for submission: | 29th September 2026 at time: 1400 Hours. |
Reference Number: | VU-MLNR-568283-CS-INDV |
1. BACKGROUND OF THE PROJECT:
The Elol Etas Subdivision Marketing, Allocation and Sale Process (ESMASP) is the government-led process for the transparent marketing, allocation, and sale of residential lots in the Elol Etas (Etas Gardens) Subdivision. It is implemented by the Ministry of Lands and Natural Resources (MoLNR), with operational and administrative support from the Project Management Unit (PMU) of the Vanuatu Affordable and Resilient Settlements (VARS) Project, financed by the World Bank. The ESMASP Office operates visibly as a MoLNR function, reinforcing that the subdivision is a Government of Vanuatu-led project.
The ESMASP is delivered by a three-person core implementation team the ESMASP Manager, an ESMASP Project Officer and an ESMASP Applications Officer supported by the VARS PMU and MoLNR and complemented by a defined set of allied in-house resources drawn from the PMU and the Ministry: nominated outreach leads, a pool of PMU interns providing outreach and intake support, in-house database, web-administration and IT support staff, and PMU vehicles. Public awareness, marketing and community engagement are delivered in-house by this team. Applications are received through a single, controlled channel in person at the ESMASP Office, where they are entered directly into the application system by ESMASP staff. Given anticipated oversubscription in the order of 20:1, the integrity of the selection process is the single most important deliverable of the ESMASP, and all positions carry explicit transparency, conflict-of-interest, and documentation obligations.
The ESMASP Project Officer is responsible for the operational delivery of public awareness, marketing, and community engagement within the team, under the ESMASP Manager's direction. The role is centred on executing the outreach campaign directly, in line with the calendar, messaging and strategy approved by the ESMASP Manager - working with the allied outreach leads nominated from MoLNR and the PMU, the intern pool, settlement contact points and the Shefa Provincial Council.
2. PURPOSE OF THE ASSIGNMENT:
To operationally deliver, under the ESMASP Manager's approved campaign strategy the community-facing public awareness and marketing campaign for the ESMASP including the settlement outreach calendar, session facilitation with allied outreach leads, approved Bislama messaging, priority-group outreach, support to central public events and media products, and workshop logistics and to operate the ESMASP grievance intake function to the standards of Appendix 8, so that outreach is accurate, accessible, consistent and well-documented, eligible households are informed and directed to the ESMASP Office to apply, and complaints are received, logged and acknowledged reliably across all channels.
4. REQUIRED QUALIFICATIONS AND EXPERIENCE:
Qualifications and Experience
Essential
Desirable
5. REPORTING:
The Project Officer reports to the ESMASP Manager, who leads the ESMASP implementation team within the VARS PMU and owns the campaign plan and approved messaging. The Officer works alongside the ESMASP Applications Officer; coordinates the rostered inputs of the allied outreach leads; supervises interns assigned to session logistics; coordinates with settlement contact points and the Shefa Provincial Council; and draws on VARS PMU operational and administrative support, including vehicles and surge support during peak periods. The Officer has no authority to vary the scope or time limits agreed for allied staff; conflicts of priority are referred to the ESMASP Manager. The ESMASP Manager retains strategic ownership of the marketing and communications strategy, the campaign budget, and Project Steering Committee/World Bank liaison on marketing and outreach matters; the Project Officer delivers approved activities operationally in the community and has no authority to vary campaign strategy, budget allocations or approved messaging without the ESMASP Manager's prior approval.
6. DURATION OF ASSIGNMENT:
Approximately fifteen (15) months (full sales and marketing process), full-time.
7. SUBMISSION REQUIREMENTS:
The attention of interested Consultants is drawn to Section III, paragraphs 3.15, 3.16 and 3.17 of the World Bank’s Procurement Regulations for IPF Borrowers: Procurement in Investment Project Financing – Goods, Works, Non-Consulting and Consulting Services, Seventh Edition, September 2025 (“Procurement Regulations”), which set forth the World Bank’s policy on conflict of interest.
A Consultant will be selected in accordance with the Individual Consultant Selection (INDV) Method set out in the World Bank Procurement Regulations.
Interested applicants may obtain further information including a detailed Terms of Reference from the Ministry in person or by e-mail to the address given below during office hours from 8.00 a.m.– 5.00 p.m. Monday to Friday.
Deadline: Expressions of interest and CV must be delivered to the address below by hand, mail, or email on or before 29th September 2026 at 14:00 Hours Vanuatu Time.
Address:
Vanuatu Affordable and Resilient Settlements Project (VARS).
Ministry of Lands and Natural Resources (MoLNR)
Socapo Area, Port Vila
Email to: spo@vars.vu cc’d to pm@vars.vu / cm@vars.vu
Access to Terms of Reference (ToR)
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